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06-27-1990 Packet
CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: ,?~n~_ 27:1990 , ITEM NUMBER: SUB41 CT: Resolution Recognizing Marian Blunt Upon Her Retirement COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION WHEREAS, Marian Blunt will retire from the Department,Chesterfield County, on July 1, 1990; and Treasurer ' s WHEREAS, Ms. Blunt has provided twenty-one years ~f quality service to the citizens of Chesterfield County; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Ms. Blunt's diligent service. WHEREAS, during Ms. Blunt's years of service as an accountant in the Treasurer's Office, her primary responsibility has been to balance each day the County's revenue from all sources with the total day's bank deposits and MSA, the County's automated accounting system. WHEREAS, Ms. Blunt has seen many changes due to County growth and automation but she has always adapted to these changes cheerfully and with a keen dedication to excellence; consistently serving in an outstanding and professional manner. ATTACHMENTS: YES r-! SIGNATURE: Frederick W. Willis, Jr. Director, Human Resource Management COUNTY ADMI NISTRATOR °O000.Z Resolution Recognizing Marian Blunt Upon Her Retirement Page 2 NOW, THEREFORE, BE IT RESOLVED, that this Board of Supervisors publicly recognizes Ms. Blunt and extends on behalf of its members and the citizens of Chesterfield County their appreciation for her service to the County. AND, BE IT FURTHER RESOLVED, that a copy to this Resolution be presented to Ms. Blunt and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000002 CHESTERFI ELD COUNTY BOARD OF SUP£RVISOES AG E NDA MEETING DATE: June ,~'7 i aan ITEM NUMBER; 7. B. Resolution Recognizing Eva W. Clarke Upon Her Retirement SUB4ECT: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION WHEREAS, Eva W. Clarke will retire from the Lucy Corr Nursing Home, Chesterfield County, on July 1, 1990; and WHEREAS, Ms. Clarke has provided eighteen years of quality service to the citizens of Chesterfield County; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Ms. Clarke's diligent service. WHEREAS, as a Geriatric Nursing Assistant, Ms. Clarke has given competently and graciously of her skills, dedication, and compassion for the residents of the Lucy Corr Nursing Home. Throughout the years, she has consistently fulfilled her assignments in a pleasant, friendly manner while continuously providing a high degree of quality care. Recognized for her excellent work habits and good relations with residents, family members, and staff, she was singled out in 1989 by the nursing personnel and honored by them as the "Nursing Staff Employee of the Year". Ms. Clarke personifies the qualities and characteristics of a "good nurse" in the fullest meaning of the term, and has been a credit to her profession, the Nursing Home, and herself. ATTACHMENTS: YES ri SIGNATURE PREPARED By: ,~ ~)'-'~ Frederick W. Willis, Jr., Director' Human Resource Management COUNTY ADMI NISTRATOR 000003 Resolution Recognizing Eva W. Clarke Upon Her Retirement Page 2 NOW, THEREFORE, BE IT RESOLVED, that this Board of Supervisors publicly recognizes Ms. Clarke and extends on behalf of its members and the citizens of Chesterfield County their appreciation for her service to the County. AND, BE IT FURTHER RESOLVED, that a copy to this Resolution be presented to Ms. Clarke and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA L. MEETING DATE' SUB4ECT: June 27, 1990 ITEM NUMBER:, Resolution of Appreciation to Mr. & Mrs. Roger Habeck 7.Co COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: Resolution of appreciation to Mr. & Mrs. Roger Habeck for contribution of Chesterfield Almanacs to Chesterfield County. ATTACHMENTS: YES ~ NO [] SIGNATURE 000005 COUNTY ADMINISTRATOR Resolution of Appreciation to Roger H. Habeck and Alyson Taylor-White WHEREAS, Mr. Roger H. Habeck, president of First Impressions and publisher of Chesterfield Almanac; and WBRREAS, Alyson Taylor-White, editor of Virginia Review, also published by First Impressions, have served the County of Chesterfield through their combined husband-wife skills and resources; and WHEREAS, in numerous instances they have spotlighted the specialized talents and achievements of Chesterfield County employees; and W~RREAS, for the past two years First Impressions has participated in an unusual and successful private-public partnership with Chesterfield County, whereby several thousand free copies of the Chesterfield Almanac were donated to the Office of News and Public Information Services; and WHEREAS, this valuable gift has assisted the county by enabling it to distribute the publication to new residents, new and prospective county employees, businesses and tourists; NOW, ~IEREFORE, BE IT RESOLVED, that the Board of Supervisors does acknowledge with appreciation the corporate gift of Mr. & Mrs. Babeck to Chesterfield County, and wishes them and First Impressions continued success as they conduct their business in Chesterfield County. 000006 A ~ CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBd[CT: June 27, 1990 ITEM NUMBER: 7,D, Resolution Recognizing Mr. Thomas D. Hesbach, Jr. Upon Attaining the Rank of Eagle Scout COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Thomas D. Hesbach, Jr. of Troop 893 and members of his family will be present to accept the resolution. See attachment. PREPARED BYe, BOS-9891 ATTACHMENTS: YES ~ NO [] SIGNATURE: '~~ ~~~--~6~d~~ C)0 7 0 U I~- A*D MTN'~ ~'~ ~ AT o R RECOGNIZING MR. THOMAS D. HESBACH, JR. UPON HIS A~AINING RANK OF EAGLE SCOUT WHEREAS, The Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, The Boy Scouts of America was founded to promote citizenship training, personal development and fitness of individuals; and WgRREAS, After earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit and living up to the Scout Oath and Law; and WHEREAS, Mr. Thomas D. Hesbach, Jr., St. Edward's Catholic Church, Troop 893, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WT~N~S, Growing through his experiences in Scouting, learning the lessons of responsible citizenship and priding himself on the great accomplishments of his County, Thomas is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Thomas D. Hesbach, Jr. and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000003 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: County Administrator's COu. uents June 27, 1990 ITEM NUMBER: General Assembly Resolution 7.Zo COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BACKGROUND: The General Assembly of Virginia, at its 1990 Session unanimously adopted a resolution commending Chesterfield County's "Keep Chesterfield Clean" Program. The Resolution was patroned by Chesterfield County's delegation to the General Assembly. RECOMMENDATION: Staff recommends that the resolution be presented to Suzan Craik, Program Coordinator, in recognition of her outstanding efforts. ATTACHMENTS: YES I-1 NO [] SIGNATURE: _ PREPARED B% Rober/t L. Masden Deputy County Administrator COU. T DM,NIS .^T 000009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: June 27, 1990 ITEM NUMBER: ,SUBdI~CT: HEARINGS OF CITIZENS'ON UNSCHEDULED ~TTERS OR CLAIMS ~r. ~elvin W. Burnett Regarding the Status of the Chesterfied Child Care Association vs. the YMCA COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION See Attached Letter. PREPARED BY; ATTACHMENTS: YES I~ NO [] SIGNATURE: COU ADM( N)STRATOR BOS-9891 3939 Cogbill Road Richmond, Va. 23235 June 21, 1990 ~r. Lane B. Ramsey County Administrator P. O. Box 40 Chesterfield, Va. 23832 Dear ~r. Ramsey: I am representing the Chesterfield Child Care Association and wish to speak briefly to the Board on June 27, 1990 at 9:00 a.m. concerning the status of the Association vs. the Y~CA. Thank you. O000il CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: June 27, 1990 ITEM NUMBER: 9, A, SUBJECT: Public Hearing to Consider an Ordinance to Establish the Route 10 Sewer Assessment District COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Developers are currently showing an increased interest in commercial development for the area of the County along Route 10 stretching from Lewis Road eastward to Ecoff Avenue. The area is surrounded by residential developments and contains approximately 460 acres of flat to rolling land that has experienced minimal development to date. Potential developers are interested in developing the area for retail and office uses. The majority of the area is zoned agricultural with some commercial zoning. Proposed development in the area would create a large volume of wastewater flow and public sewer is not currently available to the area. In order to adequately serve the area, it would be necessary to construct gravity sewer trunk lines and a sewer pump station. Staff has explored the possibility of creating a sewer assessment district to finance the necessary improvements, and on January 10, the matter came before the Board for a public hearing to consider adopting an ordinance creating a sewer assessment district. At that time, the Board raised concerns about the PREPARED By:__ .~'~--~~_ ..- ~ ~L~ve~ ~. ~lcas County Attorney ATTACHMENTS: YES ~ SLM/bam4521:B31 NO [] SIGNATURE: /OUNTYADMI~~000]'2 BOS-9891 AGENDA ITEM June 27, 1990 Page 2 financing of the district. Additionally, one landowner in the district expressed opposition to the district at the January 10 meeting. As a result, the Board continued the public hearing until January 24 to give staff and the landowner an opportunity to meet and attempt to resolve the Board's and the landowner's concerns. On January 24, the Board continued the public hearing until April 25. By that time, other landowners had also expressed opposition to the district, and it was evident that the boundaries of the district and the financing for the district would need to be restructured significantly in an effort to overcome the concerns of the Board and the landowners. At the April 25 Board meeting the public hearing was continued to this meeting because several alternative approaches were still being considered. It has now become apparent that the opposition of some landowners in the district cannot be overcome without restructur- ing the district in a fashion that would cause considerable cost to the Utilities Department and its rate payers. Therefore, staff proposes that the assessment district proposal be dropped from further consideration for this area of the County. Develop- ers who wish to extend sewer service into the area may still do so in accordance with the existing County ordinances relating to developer extensions of sewerage facilities. Recommendation: Staff recommends that the Board reject the ordinance and not create the Route 10 sewer assessment district. SPP/bam4521:B31 000013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: SUBJECT: June 27, 1990 ITEM NUMBER: 9.B. Consideration of a Local Ordinance Restricting Smoking Within Public Buildings COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION At the Board of Supervisors' legislative work session on June 13, 1990, the Board deferred consideration of the following legislative item until the entire Board could participate: No Action Action ATTACHMENTS: YES r~ SLM/bam4506: B31 (HB 1055, SB 150) Adoption of the Virginia Indoor Clean Air Act which mandates restrictions on smoking within public buildings and prohibits smoking in elevators, school busses, common areas in public schools and other areas. Also permits local ordinance that would designate smoking areas in public buildings under certain conditions. Includes the ability to designate reasonable no smoking areas in retail and service establishments, public eating or hearing rooms, places of entertainment such as theatres, indoor arenas used for recreational (continued) ~~ PREPARED BYe, Steven L. Micas County Attorney SIGNATURE: COUNTY ADMI NISTRATOR 00001 BOS-9891 AGENDA ITEM (Ordinance Restricting Smoking Within Public Buildings) June 27, 1990 Page 2 purposes, restaurants having a seating capacity of 50 or more or other public places. A local ordinance may also provide that employers may regulate smoking in private work places if the designation of smoking and no smoking areas is subject to an employee referendum. Even if the Board chooses not to adopt a local ordinance, the County Administrator must establish reasonable "No Smoking" areas in all buildings owned or leased by the County. If the Board chooses to consider this matter further, the County Attorney will'draft an ordinance and schedule a public hearing. SLM/bam4506:B31 000015 HP2960444 1990 SESSION ENGROSSED I HOUSE BILL NO. 1055 2 AMENDMENT IN THE NATURE OF A SUBSTITUTE 3 (Proposed by the House Committee on Counties, Cities and Towns) 4 (Patron Prior to Substitute-Delegate Cranweli) 5 House Amendments in [ ] - February 12, 1990 $ A BILL to amend the Code of Virginia by adding in Title 15.1 a chapter numbered 8.1, 7 consisting of sections numbered 15.1-291.1 .through 15.1-291. I2, establishing the Virginia 8 Indoor Clean Air Act. 9 Be it enacted by the General Assembly of Virginia: 10 1. 'fhat the Code of Virginia is amended by adding in Title 15.1 a chapter numbered 8.1, 11 consisting of sections numbered 15.1-291.1 through 15.1-291.12, as follows: 19- CHAPTER 8.1. 13 VIRGINIA INDOOR CLEAN AIR ACT. 14 ~ 15.1-291.1. Statewide regulation of smoking in public buildings.- [ A. ! The 15 Commonwealth or any agency or political subdivision thereof shah provide reasonable 16 no-smoking areas in any building owned or leased by the Commonwealth or any agency 17 or political subdivision thereof. 18 [ B. Smoking shall be prohibited in: (i) elevators, regardless of capacity; (ii) public 19 school buses; (iii) common areas in any public elementary, intermediate and secondary 2a school, including but not limited to classrooms, libraries, hallways, auditoriums, and other 21 facilities; (iv) hospital emergency rooms. ] 99. ~ 15.1-291.2. Definitions.--As used in this chapter unless the context requires a different 9-3 meaning: 24 "Bar or lounge area" means any establishment or portion of an establishment where 95 one can consume alcoholic beverages and hors d'oeuvres, but excluding any such 9-6 establishment or portion of the establishment having tables or seating facilities where, in 27 consideration of payment, meals are served. 9.8 "Educational facility" means any building used for instruction of enrolled students. 9.9 including, but not limited to, any day-care center, nursery school, public and private 3a school, college, university, medical school, law school, and vocational school. 31 "Health care facility" means any institution, place, buil~ling, or agency required to be 32 licensed under Virginia law, including, but not limited to, any hospital, nursing home, 33 boarding home, adult home, supe~ised living facility, or ambulatory medical and surgical 34 center. 35 "Person" means any person, firm, partn'ership, association, corporation, company, or 36 organization of any kind. 37 "Public conveyance or "public vehicle" means any air, land, or water vehicle used for 38 the transportation of persons in intrastate travel for compensation, including, but not 39 limited to, any airplane, train, bus, or boat that is not sub/ect to federal smoking 4(} regulations. 41 "Public place" means any enclosed, indoor area used by the general public, including, 42 but not limited to, any building owned or leased by the Commonwealth or any agency or 43 political subdivision thereof, public conveyance or public vehicle, education facility, 44 hospital, nursing home, other health care facility, library, retail store of 20,000 square feet 45 or more, auditorium, arena, theater, museum, concert hail, or other area used for a 46 performance or an exhibit of the arts or sciences, or any meeting room. 47 "Restaurant" means any building, structure, or area, excluding a bar or lounge area as 48 defined in this chapter, having a seating capacity of fifty or more patrons, where food is 49 available for eating on the premises, in consideration of payment. 50 "Smoke" or "amoking" means the carrying or homing of any lighted pipe, ~r,, or 51 cigarette of any kind, or any other lighted smoking equipment, or the lighting, int~ ~2 exhaling of smoke from a pipe, cigar, or cigarett~ of any kind. 53 "Theater" means any indoor facility or auditorium, open to the public, which is 54 primarily used or designed for the purpose of exhibiting any motion picture, stage' 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 ~8 $6 ~? ~8 41 ~8 a9 $1 House Substitute for H.B. 1055 2 production, musical recital, dance, lecture, or other similar performance. ~ 15.1-291.3. Local ordinances regulating smoking.--A. Every county, city, or town may enact an ordinance regulating smoking or the designation o! smoking and no-smoking areas which is consistent with this chapter. B. No ordinances enacted by a county, city, or town prior to July 1, 1989, shall be deemed invalid or unenforceable because of inconsistency with the provisions of this chapter. ~ 15.1-291.4. Mandatory provisions of local ~'rdinances.--Any local ordinance shall provide that it is unlawful for any person to smoke in any of the following places: L Elevators, regardless of capacity; 2. Common areas in an educational facility, including but not limited to, classrooms, hallways, auditoriums, and public meeting rooms; 3. Any part of a restaurant designated a "no-smoking" are~ pursuant to the provisions of this chapter; 4. Indoor service lines and cashier areas; and 5. School buses. ~ 15.1-291.5. Management responsibilities under certain circumstances.--Any local ordinance shall provide that management [ b~ ~ ~r ~ shall designate ] no-smoking areas in the following places: 1. Retail and service establishments [ of 10,000 square feet or more ] ~ruing the general public, including, but not limited to, department stores, grocery stores, drug stores, clothing stores, and shoe stores; 2. Rooms in which a public meeting or hearing is being held; 3. Places of entertainment and cultural facilities, including, but not limited to, theaters, concert halls, gymnasiums, auditoriums or other enclosed arenas, art galleries, libraries, and museums; 4. Indoor facilities used for recreational purposes; and 5. Public places, public conveyances, and public vehicles. ~ 15.1-291.6. Responsibility of building owners and managers.--Any local ordinance shah provide that the owner or person who manages or otherwise, controls any building, structure, space, place, or area governed under this chapter in which smoking is not otherwise prohibited may designate rooms or areas in which smoking is permitted as follows: 1. Designated smoking areas shah not encompqss so much of the building, structure, space, place, or area open to the general public that reasonable no-smoking areas cannot be designated; 2. Designated smoking areas shah be separat~ to the extent reasonably practicable from those rooms or areas entered by the public in the normal course of use of the particular business or institution; and 3. In designated smoking areas, ventilation systems and existing physical barriers shah be used when reasonably practicable to minimize the permeation of smoke into no-smoking areas. However, this chapter shah not be construed as requiring physical modifications or alterations to any structure.' ~; 15.1-291.7. Designated no-smoking areas in restaurants.--Any local ordinance shah provide that any restaurant having a seating capacity of fifty or more persons shah have a designated no-smoking area sufficient to meet customer demand. In determining the extent of the no-smoking area, the following shah not be included as seating capacity: 1. Seats in the bar or lounge area of a restaurant; and 2. Seats in any separate room or section of a restaurant which is used exclusively for private functions. ~ 15.1-291.8. Exceptions.--The provisions of ~ff 15.1-~91.4 through 15.1-291.7 shall not be construed to allow local ordinances to regulate smoking in: 1. Bars and lounge area&' 0000_ 7 LD2505125 1990 SESSION I SENATE BILL NO. 150 2 AMENDMENT IN THE NATURE OF A'SUBSTITUTE a (Proposed by the Senate Committee on Education and Health 4 on January 25, 1990) 5 (Patron Prior to Substitute-Senator Michie) 8 d BILL to amend the Code of Virginia by adding in Chapter t~ of Title 32.1 an article ? numbered 11, consisting of sections numbered 32.1-248.1 through 32.1-248.5, establishing 8 the Virginia Clean Indoor Air Act; penalty. 9 Be it enacted by the General Assembly of Virginia: l0 1. That the Code of Virginia is amended by adding in Chapter 6 of Title 32.1 an article 11 numbered 11, consisting of sections numbered 32.1-248.1 through 32.1-248.5, as follows: 12 Article 11. 1~ Clean Indoor Air Act. 14 zv 32.1-248.1. Definitions.--As used in this article unless the context requires a different 15 meaning: 18 "Act" means the Virginia Clean Indoor Air Act. 17 "Bar" means any establishment or portion of an establishment where one can consume 18 alcoholic beverages and hors d'oeuvres, but excluding any such establishment or portion of 19 the establishment having tables or s~ating facilities where, in consideration of payment, 90 meals are served. 21 "Educational facility" means any building used for instruction of enrolled students, 9~2 including, but not limited to, any day care center, nursery school, public and private ~ school college, university, medical school, law school, or vocational school. 24 "Health care facility" means any institution, place, building, or agency required to be 25 licensed under Virginia law, including, but not limited to, any hospital, nursing home, 28 boarding home, adult home, supervised living /acility, or ambulatory medical and surgical 9~7 center. 28 "Other person in charge" means the proprietor or agent of the proprietor. 29 "Private work place" means any offTce or work area which is not open to the public 30 in the normal course of business except by individual invitation. 31 "Proprietor" means the party, regardless of whether he is the owner or lessee of the 39- public place, who ultimately controls, governs or directs the activities within the public 3~ place. The term, proprietor, may apply to a corporation, association, or partnership as 34 well as an individual. 35 "Public conveyance" or "public vehicle" means any air, land, or water vehicle used for 38 the transportation of persons for compensation, including, but not limited to, any airplane, 37 train, bus, or boat that is not sub/ecl to federal smoking regulations. 38 "Public place" means any enclosed, indoor area used by the general public, including, 39 but not limited to, any building owned or ,leased by the Commonwealth or any agency or 40 political subdivision thereof, public conveyance or public vehicle, restaurant, education 41 facility, hospital, nursing home, other health care facility, library, retail store of 20,000 42 square feet or more, auditorium, arena, theater, museum, concert hall or other area used 43 for a performance or an exhibit of the arts or sciences, 'or any meeting room. 44 "Restaurant" means any area, excluding a bar, having a seating capacity of forty or 45 more patrons, where food is available for eating on the premises, in consideration of 46 payment. 47 "Smoke" or "smoking" means the carrying or holding of any lighted pipe, cigar or 48 cigarette, or any other lighted smoking equipment, or the lighting, inhaling, or exhaling 49 from a pipe, cigar, or cigarette of any kind. 50 ~ 32.1-248.2. Designation of nonsmoking areas; penalty.--A. The proprietor or other 51 person in charge of a public place shall designate reasonably substantial areas of the 52 public place as nonsmoking areas. The propriet~or may designate the entire area as smoke fi] free. A smoking area may not be designated ~)here prohibited by the fire marshal, or by 54 statute, ordinance, or regulations, or in an elevator, school bus, restr~O,O~i Senate Substitute for S.B. 150 2 I err~ergency room, polling room, city or county public health unit, or public means of mass 9~ transportation sub/ect to intrastate regulation. A restaurant shall designate forty percent of the seating capacity as a nonsmoking area. The designated nonsmoking area may be 4 located in a separate room or in a separate contiguous area of seating in a room where 5 smoking is permitted. $ B. This section shall not be deemed to require regulation of smoking in a private ? workplace or where one entire room or hall is used for a private social function and 8 seating arrangements are under the control o! the sponsor o! the function and not o! the 9 proprietor or other person in charge of the facility, l/ a bar is designated as a smoking 10 area in its entirety, this designation shah be posted conspicuously on all entrances 11 normally used by the public. 12 C. No person shall smoke in a designated nonsmoking area in a public place. Any 13 person who continues to smoke in a nonsmoking area after being asked to refrain /rom 14 smoking may be fined up to fi'fly dollars. 15 ~; 32.1-248.3. Responsibility of proprietor or other person in charge.--The proprietor or 10 other person in charge of a public place in which smoking is not otherwise prohibited 17 may designate rooms or areas in which smoking is permitted as follows: 18 1. Designated smoking areas shall not encompass so much of the building, structure, 19 space, place, or area open to the general public that the demand for nonsmoking areas 20 cannot be met; 21 2. Designated smoking areas shah be separate to the extent reasonably practicable 22 from those rooms or areas entered by the public in the normal course of use of the 23 particular business or institution; 24 3. In designated smoking areas, ventilation systems and existing physical barriers shah 25 be used when reasonably practicable to minimize the permeation of smoke into 9fl nonsmoking areas. However, this chapter shall not be construed as requiring physical ~ modifications.' 28 4. The proprietor or other person in charge of a public place shall make reasonable 29 efforts to prevent smoking in the public place by (i) posting appropriate signs and (ii) 30 requesting persons who are smoking or violating ~ 32.1-248.2 to refrain from such smoking 31 or violation. 32 ~ $2.1-248.4. In/unction.--The State Board of Health, a local,~oard of health, or any 33 affected party may institute an action in any court with /urisdiction to en/oin repeated 34 violations o/~ 32.1-248.2 of this act. 35 ~; 32.1-248.5. Minimum standards and regulations.--The definitions, allowances, 30 protections, prohibitions, and restrictions described in this article shah be deemed the 37 minimum standards and regulations governing public health protection for public places in 38 Virginia. Agencies and political subdivisions of the Commonwealth and private entities 39 may adopt standards and regulations regarding smoking in public places which exceed 40 these basic public health protections. 41 43 44 45 46 47 48 49 5O 52 53 54 Official Use By Clerks Passed By The Senate without amendment [] with amendment [] substitute [] substitute w/amdt [] Date: Clerk of the Senate Passed By The House of Delegates without amendment [] with amendment [] substitute [] substitute w/amdt [] Date: Clerk o'! the House of Delegates 000019 ? ? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE; .... June 27, '1990 ITEM NUMBER; SUB4ECT: Streetlight Request Deferrals 9oC. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Streetlight requests deferred from the May 23, meeting. 1990 Board BERMUDA DISTRICT: Between 2336 and 2342 Buena Vista Boulevard CLOVER HILL DISTRICT: Cul-de-sac, end of Speeks Drive ATTACHMENTS: YES [] NO I-I Richard M. ~Elfish, P.E. Director Environmental Engineering $1GNAT URE: COUNTY ADMINISTRATOR OO0O2O STREETLIGHT REQUEST BERMUDA DISTRICT DATE OF REQUEST: May 7, 1990 TAX MAP 98-10 NAME OF REQUESTOR: Mr. Ronald T. Marshall ADDRESS: 2343 Buena Vista Boulevard, Chester, Va. 23831 PHONE NUMBER: HOME 748-4389 WORK N/A REQUEST IS LOCATED AT THE INTERSECTION OF: N/A REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED: Between 2336 and 2342 Buena Vista Boulevard PLEASE INSTALL LIGHT ON POLE % 307D OR SET POLE - N/A COMMENTS: Intersection Criterion: Not Qualified Vehicles Per Day Criterion: Not Qualified Petition Criterion: Qualified ATTACHMENT: (Vicinity Sketch) STR3 000021 STREETLi G~fT REQUEST Name of Primary Requestor Address Telephone Number Home Work Requested light is to be located at the intersection of and Requested light is not at an intersection. Installation is requested ~-~ ~~¢~ ~,~ ~_~ ~ ~o~ ~3~ \~ ~n~ Please install light on Pole or set pole FL28 000022 STREETLI GHT PETITION This petition is in request for the installation of a streetlight at the following location: Tel. No. --..-.~: .----~,z//' U >.,/_..,; f129 000023 STREETLIG~T REQUEST CLOVER HILL DISTRICT DATE OF REQUEST: May 9, 1990 NAME OF REQUESTOR: Judy Jester ADDRESS: 2918 Speeks Drive, Midlothian, Va. PHONE NUMBER: HOME 744-8023 WORK REQUEST IS LOCATED AT T~E INTERSECTION OF: TAX MAP 49-2/49-6 23112 262-4300 N/A REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED: Cul-de-sac, end of Speeks Drive PLEASE INSTALL LIGHT ON POLE ~ N/A OR SET POLE Yes COMMENTS: Intersection Criterion: Not Qualified Vehicles Per Day Criterion: Not Qualified Petition Criterion: Not Qualified ATTACH~4ENT: (Vicinity Sketch, Letter from Requestor) STR1 000025 May 3, 1990 To Whom it May Concern: Due to the amount of traffic coming down our no-outlet street, much of which is coming from Skateland, there have been numerous people using our street as a "party area", etc. I feel that a street light is needed at the end of Speeks Drive to help alleviate some of this traffic and to also deter any further vandalism in the neighborhood. My son's car has been burglarized on two separate occasions, the most recent was on early Thursday morning, May 3, 1990. I am attaching the petition you requested that I have made up and signed by the concerned neighbors of Speeks Drive. I would appreciate your attention to this matter as soon as possible. Thank you in advance for any help you can provide us. Sincerely, Judy Jester 2918 Speeks Drive Midlothian, VA 23112 (804) 744-8023 ST2EETLIGHTPETI~ This petition is at the following in request for the installation of a streetlight Name Address Tel. No. f129 000027 77 000023 49-? c CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: June 27, 1990 ITEM NUMBER; 9. D. SUBJECT: Setting of a Public Hearing to Consider Approval of Financing for the Johnson's Creek Drainage Project to Include a Drainage Service District on a Portion of the Johnson's Creek Development District COUNTY ADMINISTRATOR'S COMMENTS: . SUMMARY OF INFORMATION: In 1977, Chesterfield County created a "development district" in the Johnson's Creek drainage area to finance the cost of constructing drainage improvements in that area. All property within the district is obligated to pay a development fee prior to obtaining a building permit of approximately $8,096 per acre. The Johnson's Creek area has not developed as rapidly as had been expected so there are insufficient funds from development 'fees to build the drainage improvements. It is therefore virtually impossible to develop properties in the area until the drainage improvements are completed. If the project is to be completed, staff has suggested that the $4,300,000 construction cost be financed as follows: $2,000,000 - 2,100,000 - 200,000' - $4,300,000 NO [] ATTACHMENTS: YES % SLM/bam4473 :B31 loan from County Reserve for Capital Improvements Proceeds from lease/purchase financing Existing monies in Johnson's Creek Drainage Fund ~ ~ (Continued) PREPARED BY;, ' Steven L. Micas County Attorney SIG NAT URE: COUNTY ADM I N ISTRATOR 00002 BOS-9891 AGENDA ITEM June 13, 1990 Page 2 In addition, a special service or assessment district would be imposed on the 300 acres of the 660-acre district closest to Route 10 and most likely to develop commercially. The "overlay" service district would require properties within that service district to pay $2,000 per acre as an assessment upon completion of the drainage project and $2,000 per acre upon any sale. (Assessments could be paid semi-annually over a ten-year period at an interest rate to be determined by the Board.) All acreage within the existing 660-acre district would remain subject to the $8,049 acreage fee at the time of development and any assessment paid within the service district would be credited against the $8,049 acreage fee payable at the time of development. Service district assessments and development district fees would first go toward repayment of the lease-purchase and then repayment to the reserve for capital improvements. Given projected development trends, it is unlikely that the payment from the reserve for capital improvements would be repaid within the next decade. This item has been deferred several times from the October 25, 1989 meeting. Since then several meetings have been held with property owners within the Johnson's Creek Drainage District and there does not appear to be a consensus as to whether to proceed with the project at all, the manner in which the improvements should be financed if the project is built or whether to repeal the existing development district. If the Board does not approve the proposed financing, it may want to consider abolition of the existing Johnson's Creek Drainage Development District. Abolition of the development district could require refunds of monies already paid into the fund. BUDGET & MANAGEMENT COMMENTS: If the Board approves this financing plan, staff recommends that the lease purchase financing be undertaken only after the proposed financing has been incorporated into the capital improvement program for 1990-91. Because of the time needed for design, this approach would not significantly delay the project. More importantly, by waiting to finance the project until after the CIP is revised, the County will more closely adhere to commitments made to the rating agencies at the time of the last rating up-grade. These commitments include an understanding that the County will not seek project financing other than that identified in the CIP. SLM/bambam4473:B31 James J. L. Stegmaier, Director Budget & Management Department OOO020 DRAINAGE & ASSESS REVENUES AND EXPENDITURES ($000) R.E. TOTAL DEBT NET SURPLUS CUMM TAX REV. REV. REPAY. OR EFFECT (4100 @7.75%) (SIIORTFA~L) FY91 900 109 1,009 728 281 281 FY92 150 150 300 696 (396) (115) FY93 150 191 .' 341 664 (323) (438) FY94 150 232 382 632 (250) (688) FY95 150 273 423 601 (178) (866) FY96 150 314 464 569 (105) (971) FY97 150 355 505 537 (32) (1,003) FY98 150 396 546 505 41 (962) FY99 150 437 587 474 113 (849) FY00 150 478 628 442 186 (663) FY01 150 519 669 0 669 6 FY02 0 560 560 0 560 566 TOTAL 2,400 4,014 6,414 5,848 566 ASSUMPTIONS Revenues: 1) 2) 3) 50 acres sold and .developed in year 1 5 acres sold and developed in years 2-11. A total of 300 acres wo~d be developed. All of the assessments are paid in cash. These are very optimistic development assumptions. Assessed value of'first 50 acres increases by $200,O00/acre. Subsequent acres increase by $150,O00/acre. All incremental tax revenue is used to pay debt; none is available to pay for county services, such as education and public safety, until y~ar 12. $220,000 is currently available from Drainage District Fund~ Expenditures: 1) Assumes a total' cost of $4.3 million -- $220,000 from Drainage District Fund and Financing the remaining 4.1 million over 10 years at 7.75%, with the first payment in year 1991. Funds may be obtained through a combination of lease purchase financing and a loan from the reserve for future capital projects. Any amount financed through a lease purchase would reduce county debt capacity. 000031 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE' June 27, 1990 ITEM NUMBER: 10 .A. SUBJECT: Public Hearing on the Appropriation of $2,000,000 for the Purchase of a Site for the Northern Area High School. COUNTY ADMINISTRATOR'S COMMENTS: SUMMA~ OFIN~RMATION: The Board of Supervisors has set this date for a public hearing on the appropriation of $2,000,000 for the purchase of a site for the Northern Area High School. The School Board has identified a site for a Northern Area High School. The cost of this site exceeds the amount allocated to the purchase of land for this project. Under the funding concept discussed by the Board, $2 million from the Reserve for Future Capital Projects must be appropriated to help finance this project, with the understanding that funds will be returned to the Reserve from the proceeds of a future bond referendum and sale. Attached is a projection of the Reserve through June 30, 1991, showing the effect of this and other anticipated changes. BOARD ACTION REQUIRED: Appropriate $2,000,000 from the Reserve for Future Capital Projects for the purchase of a school site for the Northern Area High School. ATTACHMENTS: YES I~ Bos3 :R046 NO D SIGNATURE: P~EPARED BY; ~-~7~ ~/~James~/J. L. s~fegmaier Director, Budget & Management 0000 2 COUNTY ADMINISTRATOR PROJECTED RESERVE FOR FUTURE CAPITAL PROJECTS Board Meeting Date 11/22/89 12/13/89 Description FY89 Excess revenue* FY90 Budgeted addition* Designation from June 30, 1989 Fund Balance** Purchase of land on Cogbill Rd ( Purchase building at 6701 West Krause Road ( FY90 Excess Revenue *** Purchase future library building ( Additional funds to purchase northern area high school and park site Development of Lake Chesdin Park/Marina FY91 budgeted addition*** Projected Balance @ 6/30/91 Amount $ 2,119,900 1,881,500 1,500,000 630,000) 400,000) 2,100,000 735,000) (2,000,000) ( 600,000) 4,750,000 Balance $2,119,900 4,001,400 5,501,400 4,871,400 4,471,400 6,571,400 5,836,400 3,836,400 3,236,400 $7f986~400 * From FY90 Adopted Budget. ** Designated on Fund Balance Report. *** From FY91 Adopted Budget. Actual amounts may change pending results of the final audits for FY90 and FY91. 000033 Ri&mond Newspapers, lnc. An Affillale of Media General P.O, BOX C~32333 RICHMOND, ViRGiNiA 23293-0001 804-649-6000 HESTERFIELD CO. BOARD OF SUPERVISORS oAN DOLEZAL P.O. BOX 40 CHESTERFIELD~ VA. 238~2 tiiehmond, Ya ,, 'f, that the attached ............ Thisis to cert~ ) , ws a er tished in the U~y o~ ~ ' first insertion bein N g 1 1990 Notary Public State of City of ~ichmond: TVFLE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : June 27, 1990 SUB4ECT: Executive Session ITEM NUMBER:. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Consultation with legal counsel for Personnel Matters relating to a Board Appointment pursuant to § 2.1-344(a) (1) of the Code of Virginia, 1950, as amended. ATTACHMENTS: YES O SLM/bam4541:B31 NO [] PREPARED BY; Steven L. Micas County Attorney SIGNATURE: COUNTY ADMI NISTRATOR BOS-9891 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 27, 1990 MEETING DATE' ITEM NUMBER:, 10.B. SUB4ECT: Public Hearing on the Appropriation of $600,000 for the Development of Lake Chesdin Park/Marina. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors has set this date for a public hearing on the appropriation of $600,000 from the Reserve for Future Capital Projects for the development of Lake Chesdin Park/Marina. Attached is a projection of the Reserve for Future Capital Projects through June 30, 1990, showing the effect of this and other anticipated changes. At the request of Col. Mayes, staff has been reviewing potential sites for this facility. At this time no particular parcel has been identified. BOARD ACTION REOUIRED: Appropriate $600,000 from the Reserve for Future Capital Projects for Lake Chesdin Park/Marina. ATTACHMENTS: YES~ NO [] Bos3:R045 PREPARED B,/Y;. ~m&s g/. L. St~Fmaier ~/Director, Budg~et & Management SIGNATURE -F~I dou~ dTY ADMINISTRATOR PROJECTED RESERVE FOR FUTURE CAPITAL PROJECTS Board Meeting Date 11/22/89 12/13/89 Description FY89 Excess revenue* FY90 Budgeted addition* Designation from June 30, 1989 Fund Balance** Purchase of land on Cogbill Rd ( Purchase building at 6701 West Krause Road ( FY90 Excess Revenue *** Purchase future library building Additional funds to purchase northern area high school and park site Development of Lake Chesdin Park/Marina FY91 budgeted addition*** Projected Balance @ 6/30/91 Amount $ 2,119,900 1,881,500 1,500,000 630,000) 400,000) 2,100,000 Balance $2,119,900 4,001,400 5,501,400 4,871,400 4,471,400 6,571,400 ( 735,000) 5,836,400 (2,000,000) ( 600,000) 4,750,000 3,836,400 3,236,400 $7,986f400 * From FY90 Adopted Budget. ** Designated on Fund Balance Report. *** From FY91 Adopted Budget. Actual amounts may change pending results of the final audits for FY90 and FY91. 000035 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBdECT: June 27, 1990 ITEM NUMBER:, 10.C. FY 1990-91 through 1995-96 Secondary Road Six-Year Improvement Plan COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A public hearing is scheduled to consider VDOT's Proposed FY 1990-91 through 1995-96 Secondary Road Six-Year Improvement Plan. BACKGROUND: On June 14, 1989 the Board approved VDOT's FY 1989-90 through FY 1994-95 Secondary Road Six Year Improvement Plan. Because of increasing costs and revised financing policies, VDOT has requested the County to approve an update of the plan. Attachment 'A' provides a summary of the revenue/cost data for each year of the plan. Attachment 'B' provides a listing of the proposed projects with specific allocations. The allocations reflect the "true priorities" instead of the listed priorities. No new projects have been recommended for inclusion in the plan. The Board previously directed staff to consider methods for improving Ledo Road. The estimated cost of paving the dirt road is approximately $327,000 ($300,000 for construction, $27,000 for right-if-way). Staff has also received a request from citizens (Continued on next page) A22 ATTACH M E N TS: YES ~i NO [] ,~EP~RED BYe, ~ R.J. M Director of Transportation SIGNATURE C UN~~ ADM I NI STRATOR 000036 June 27, 1990 Page 2 to improve Ecoff Avenue ($1,800,000). been included in the recommended insufficient funding. These projects have not six year plan due to Attachment 'C' provides a magisterial district. summary of secondary projects by Attachment 'D' provides a summary of primary projects by magisterial district. This summary is for informational purposes only and is not a part of the six year plan consideration. Attachment 'E' shows the projected construction dates of the secondary projects. Construction of most projects will be delayed. Courthouse Road, Lucks Lane, Hopkins Road and N. Bailey Bridge Road are the first major projects to be constructed. Attachment 'F' identifies the criteria for project selection. Attachment 'G' shows the location of both secondary and primary six year plan projects. Attachment 'H' provides a summary of the recommended Revenue Sharing Project Development Schedule. Projects designated for funding in FY-91 are N. Bailey Bridge Road, Hopkins Road and Genito Road. This plan is reviewed by the Board annually. If the Board needs additional information prior to the hearing, please contact John McCracken. RECOMMENDATION: Staff recommends that the Board 1) adopt the attached resolution approving the Six Year Plan, 2) approve the Revenue Sharing Project Development Schedule and adopt the attached resolution designating the FY-1991 projects, and 3) authorize Staff to take all steps necessary to carry out the construction of the projects. 000037 REVENUE/COST DATA FOR SECONDARY SIX YEAR IMPROVEMENT PROGRAM Approximate Allocation $6,000,000/year Routine Countywide Items Traffic and Safety Rural Additions Pipe Installations Survey and Preliminary Engineering Fertilizing and Seeding District Design Support Incidental Construction' $ 100,000/year $ 150,000/year $ 100t000/year $ 25,000/year $ 1,000/year $ 83,000/year $ 70,000/year Available For Construction Projects $5,471,000/year Typical 1990 Construction Costs $1.3 Million/Mile to reconstruct a 2 lane road $3.5 Million/Mile to widen a 2 lane road to 4 lanes 00003 Attachment 'A' 000039 ATTACHMENT 'B ' SECONDARY SIX YEAR PLAN PROJECTS BY MAGISTERIAL DISTRICT PROJECT FROM TO Description Bermuda Countywide · Miscellaneous - Ennn Church Rd Bermuda Hundred Rd - Ramblewood Rd SCL RR (E of Rt618) - Old Bermuda Hundred R~ SCL ~R (B of Rt617) - Centre Street Route l0 Chester Road Branders Bridge Road * Carver Heights Drive Happy Hill Road Old Bermuda Hundred Route 10 Ramblewood Road Woods Edge R~ad 1-95 Old Bermuda Hund Incidental Const. T~rn Lane Flashing Lights / Gates Flashing Lights / Gates 2-Lane, Bridge over RR Reconst. 2-Lane Reconet. 2-Lane Reconst. 2-Lane Clover Hill Countywide * Miscellaneous adkins Road N. of Providence Rd Old Hundred Road * 1M S Otterdale Road Powhite Parkway Courthouse Road * L~cks La~e . Lucks Lane * Courthouse Road Spirea Road Courthouse Rd -- Hull Street S. of Powhtte Courthouse Rd * Midlothian Turnpike H. of Powhtte Courthouse Road * Route 288 Genito Road Genito Road Hull Street Road Old Hundred Road Belmont Road * Route 288 Cogbill Courthouse Road * Hull Street Road Gentto Road Incidental C~net. Lower Vertical Curve Reounst. 2-Lane 4-La~e / Signal 4-Lane 4-Lane 4 - Lane 4-Lane Reconst. 2-Lane 4-Lane Dale Countywide * Miscellaneous Hopkins Road Meadowdale Blvd Beulah Road Hopkins Road Beulah Red Inca Drive Salem Church Road Beulah Road Kingsland Road Cogbtll Road Route 10 Canasta Drive Belmont Road * Routs 288 Cogbill Turner Road Walmsle¥ Road Beizaont Road Incidental Const. 4-Lane Reconst. 2-Lane & Bridge Reconst. 2-Lane Reconst. 2-Lane Reconst. 2-Lane 4-~ana Matoaca Countywide * Miscellaneous Quells Road Route 288 N. Bailey Bridge Rd Bull Street Road Ganito Road Courthouse Road Whttehousa Road Bra~ders Bridge Road Hash Road Second Branch Rhodes Lame Woodpecker Road Nash Road Beach Road Branders Bridge Road * Carver Heights Drive Courthouse Road * ROUte 288 Courthouse Road * Hull Street Road Incidental Const. Clalmpoint Road Reconst. 2-Lane & Bridge Bailey Bridge Rd Reconst. 2-Lane Hull Street Road 4-Lane Jeff Davis Highway Reconst. 2-Lane Replace Bridge Sandy Ford Road Reconst. 2-Lane Woodpecker Road Reconst. 2-Lane Happy Hill Road Reconst. 2-Lane Genito Road 4-Lane Genito Road 4-Lane Midlothtan Countywide * Miscellaneous . Buford Road Pinetta Drive Roblus Road Old Gun Road Forest Hill Avenue Richmond City Line Huguenot Road Robius Road Huguenot Road Cranbsck Road Cranbeck Road Huguenot Road Robius Road Robious Road M/dlothian Turnpike Cranbeck Road Old Hundred Road Otterdale Road Dry Bridge Road Robioue Road Powhata~ County Line Salisbury Road Old Hundred Road * 1 M S Otterdale Road Powhite Parkway Courthouse Road · Lucks Lane _ Lucks Lane * Courthouse Road Spirea Road Courthouse Rd * Midlothian Turnpike N. of Powhite Incidental Const. Signal / Turn Lanes T~rn Lane 4 -Lane Reconst. 2-Lane 4-Lane Reconst. 2-I~an~ Reconst. 2-Lane Reoonet. 2-Lane 4-Lane / Signal 4-Lane 4-Lane * Projects that are located in more than one district 5/29/90 SEC~%G$.WK1 Attachment 'C' 00004O PRIMARY SIX YEAR PLAN PROJECTS 'BY MAGISTERIAL DISTRICT DISTRICT PROJECT FROM TO DESCRIPTION Bermuda West Hundred Road West Hundred Road Chippenham Parkway * Route 288 Route 288 * Interstate 95/295 Chester Appomattox River Hull Street Road Route 1/301 Route 10 James River Route 1/301 Interstate 95 Interstate 95 Route 1/301 Appomattox River 4 Lane Parallel Structure PE, RW; 6 Lane 4 Lane Limited Access 4 Lane Limited Access 6 Lane Limited Access Clover Hill Hull Street Road Hull Street Road Chippenham Parkway * Chippenham Parkway * Hull Street Road * Hull Street Road * Hull Street Road * Turner Road Walmsley Blvd. Hull Street Road Powhite Parkway Courthouse Road Swift Creek Courthouse Road Walmsley Blvd. Courthouse Road Hull Street Road Genito Road 6 Lane 6 Lane PE, RW; PH3 Int. Imp. PE, RW; 6 Lane Interim Int. Imps. Bridge and Approaches WBL 6 Lane Dale Ironbridge Road Ironbridge Road Ironbridge Road Ironbridge Road * Chippenham Parkway * Chippenham Parkway Chippenham Parkway Chippenham Parkway * Route 288 * Route 288 * Chippenham Parkway Jessup Road Wilmoth Drive Route 288 Hull Street Road Newberr~ Towne Belmont Road Hull Street Road Route 360 Route 10 Jessup Road Wilmoth Drive Route 288 Courthouse Complex Pocoshock Creek Interstate 95 Route 10 Route 1/301 6 Lane 4 Lane 4 Lane 4 Lane PE, RW; PH3 Int. imp. Noise D~batement Imp. NB Alignment PE, RW; 6 Lane 4 Lane Lim/ted Access 4 Lane Limited Access Matoaca Chesterfield Avenue Ironbridge Road * Hull Street Road * Hull Street Road * Route 288 * Hull Street Road * Seaboard Coastline RR Route 288 Swift Creek Courthouse Road Route 360 Courthouse Road Courthouse Complex Genito Road Route 10 Grade Separation 4 lane Bridge and Approaches WBL 6 Lane 4 Lane Limited Access Interim Int. Imps. Midlothian Midlothian Turnpike Chippenham Parkway Route 288 Route 288 Chippenham Parkway * Mt. Pisgah Drive Jahnke Road Powhite Parkway Powhite Parkway Powhite Parkway Projects that are located in more than one district Route 64 County Line Hull Street Road Provide 5th Lane Reconstruct Interchange PE, 4 Lane 4 Lane PE, RW; 6 Lane ATTACHMENT ' D ' 000041 0 ~0 I-3 ~ I-4 U3 ll) m 0 n. 0 (D m ('3 n. 0 ~ I:; 0 ~ 0 I~ m ~ ~ 0 000 000 0 000 030 m ~ ~ ~1~ 0 0 O0 0 ~ ~ ('3 0 I-' ~0 I ! I ~.~.~. 000 0 I-3 L-z'J 0 0 ! ! ATTACHMENT ' E' CRITERIA FOR PROJECT S~.F. CTION Approved by Board of Supervisors April 23, 1986 Priority 1 Criteria Mandator~ Funding Obligations o Federal Aid Program (Urban, Off System, etc.) o Bridge Replacement Program o Safety Program (Railroad gates/lights) o Paving Dirt Roads 2 Cont/nuation of Projects Identifies as Priorities By the Board o Previous 6 year plan o Board Priority List for Road Projects o Industrial / Recreational Access o Traffic Signal Requests Traffic Demand o Existing Volumes o Future Volumes o Rate of Growth o 4 lanes, volume greater than 15,000 ADT+ 4 Condition of Road o Alignments o Width, shoulders o Accident rates o Public support for projects o Cost / ADT o Rural / Urban Project Development o Time from initiation to construction o Funding required for each phase of dev. Preliminar~ Engineering for Future Projects 7 Geographical Balance 90161.MER ATTACHMENT 000043 i ATTACHME~IT ' G' O'<J !~. 0 0 0 0 0 0 C) 0 0 0 0 ~0 U~ 0 C) 0 0 OHm 0 0 0 ~.~ 0 0 0 0 ..OO ~0 H~rf ~0~ ~-~ 0 0 0 0 O0 O0 O0 ATTACHMENT 'H' 000045 CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on June 27, 1990 at 9:00 a.m. WHEREAS, the Board of Supervisors of Chesterfield County and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY 1990-91 through FY 1995-96 Secondary Road Six Year Improvement Plan, and WHEREAS, the Board concurs with the proposed projects identified in the plan. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors approves the Six Year Secondary Road Improvement Plan as presented by VDOT. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors O0004G CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on June 27, 1990 at 9:00 a.m. WHEREAS, Section 33.1-75 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,000 whichever is greater of funds received by it during the current fiscal year pursuant to "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; and WHEREAS, the Chesterfield County Board of SuperviSors appropriated $500,000 for the Revenue Sharing Program with the adoption of the FY 1990-91 Appropriation Ordinance; and WHEREAS, VDOT has notified the County that $424,000 is the maximum amount of Chesterfield County funds that will be matched by the State during FY 1990-91. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors has appropriated $424,000 to be matched by the State for the FY 1990-91 revenue sharing program. AND, BE IT FURTHER RESOLVED, that the Board has appropriated $76,000 in unmatched funds for the FY 1990-91 revenue sharing program. BE IT FURTHER RESOLVED, that the funds be allocated to the following projects: $430,000 $420,000 $74,000 North Bailey Bridge Road from Route 360 to Bailey Bridge Road (Preliminary engineering and construction; $215,000 VDOT and $215,000 County) Hopkins Road from Beulah Road to Inca Drive (Preliminary engineering and construction; $209,000 VDOT and $211,000 County) Genito Road from route 360 to Old Hundred Road (Preliminary engineering and construction; $74,000 County) Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors ¢00047 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA June 27, 1990 MEETING DATE: ITEM NUMBER: ll.E. 1. SUB4ECT: UTILITY PUBLIC HEARING: Ordinance to Vacate a 20' Sewer and Drainage Easement Across Lot 2, Block A, Bexley West Subdivision, Section 1 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Jim Biringer of Biringer Builders, Inc., has submitted an application requesting the vacation of a 20' sewer and drainage easement across Lot 2, Block A, Bexley West Subdivision, Section 1. Separate easements for sewer and drainage will be dedicated to replace the portion of easement being vacated. This request has been reviewed by staff. RECOMMENDATION:~ Staff recommends that the Board adopt the ordinance to vacate a 20' sewer and drainage easement across Lot 2, Block A, Bexley West Subdivision, Section 1, subject to the replacement easement being dedicated. DISTRICT: Clover Hill ATTACHMENTS: YES I~ NO [] PREPARED Willis W. Pope, Manager Right of Way Division Department of Utilities SIGNATURE COUNTY ADMINISTRATOR 000097 ,.,, VICINITY SKETCH BBXLEY WL .' SECTION 1 - BIRINGER BUI~_.ERS, INC. DING STANWICK CASTLE GLEN Shop C Wagstaff xbridgo FA! o~lro Cfr MEADOWS,,,,' SHADYMIST' LEY 000098 Z_,OF Z~OT d~ V.D.H.~ T. Date: Scale: Job No.: No. 970 ' · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 · Fmc 794-2635 ~! I:' F I-- ?-.{:T I h,l?.~ ?0 ~1~i, 1=~0w CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE:June 27, 1990 ITEM NUMBER; ll.A. Adopt on an Emergency Bases an Ordinance Regulating the Unlawful Disposal of Fish and Setting of a Public Hearing Date COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION During summer months, the health department receives numerous complaints that the storage of fish waste without refrigeration behind retail establishments creates strong odors, attracts flies and facilitates the breeding of mosquitos. Improper storage is also a contributing factor in the inability to control odors and flies from other food establishments that might be located within the same shopping center. Furthermore, unless the di~sposal area is paved, pot holes in dirt alleys retain contaminated pools of water that contribute to odor and health problems. The disposal problem for fish is particularly acute when the shopping center is adjacent to a residential area such as exists with the 360 West Shopping Center and Surreywood. RECOMMENDATION: Adopt the attached ordinance on an emergency bases and set July 25, 1990 for public hearing to readopt the ordinance in accordance to state law. ATTACHMENTS: YES ~/ NO I'1 PREPARED BY; · Steven L. Micas County Attorney SLM/ptc5081:N30 SIGNATURE: __ 000048 BOS-9891 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING SECTION 11-4.1 RELATING GENERALLY TO THE UNLAWFUL DISPOSAL OF FISH BE IT ORDAINED Chesterfield County: by the Board of Supervisors of (1) That chapter 11 of the Code of the County of Chesterfield, 1978, as amended, is amended by adding the following section: Sec. 11-4.1 Unlawful disposal of fish. It shall be unlawful for any restaurant, fish market, food store or other retail or wholesale establishment to dispose of fish, shellfish or other forms of marine life, whether from salt or fresh water, or any portions thereof other than by bagging such waste and storing the bags in cold storage until such time as the waste is removed from the establishment and placed immediately in refuse vehicles. Such placement shall occur in the rear of the establishment only on asphalt or concrete and the refuse vehicle must immediately remove the waste from the vicinity of the establishment. SLM/bam155.txt 6/20/90 000049 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: June 27, 1990 SUBJECT: Appointment of Member Development Council ITEM NUMBER: ll.B.1. to Metropolitan Economic COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Mr. Dodd has resigned from the Metropolitan Economic Development Council. A replacement is needed to fill his unexpired term until February 1, 1992. See attachment. PREPARED BY: ATTACHMENTS: YES ~i~ NO ri SIGNATURE: ~J~TV~ 0 0,5 0 COO BOS-9891 May 10, 1990 COMMERCIAL OFFI~~ Mr. C. F. Currin, Jr. Chairman CHESTERFIELD COUNTY BOARD OF SUPERVISORS P.O. Box 40 Chesterfield VA 23832 Dear Sonny: At a time when I find it necessary to devote more energy to my business, I'feel I must resign my positions with MEDIC~and the Henricus Foundation. Although it has been both my pleasure and honor to serve with both of these organizations, I believe that if I cannot perform my duties properly, then it is only fair that I resign. I thank you for the opportg~_~_~as af{orded by being associated with MEDIC andQ~nric~and wish both much success in future endeavors. Since,~ely, /lw cc: Lane Ramsey'~ 0000 1 13050Jefferson Davis Highway ® Chester, Virginia 23831 (804) 748-2231 · 1 (800) 446-3480 · In Virginia 1 (800) 552-6925 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: , June 27, 1990 ITEM NUMBER; ll.B.2. SUBdI~CT: NOMINATIONS FOR APPOINTMENT TO THE BUILDING CODE APPEALS BOARD COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The terms of five members of the Building Code Appeals Board will expire soon: Robert J. Leipertz, Jr. (6/30/90) A.w. Dunbar (7/31/90) Charles Lewis (6/30/90) Michael W. Tarr (7/31/90) G. Warren Vaughan (7/31/90) All of the above, with the exception of Charles Lewis, have expressed their willingness to continue to serve on the Board should they be reappointed. Mr. William C. Faris, Jr. has 17 years experience in construction trades and has taught classes on the National Electrical Code for 10 years. Therefore, the following are willing to serve on the Building Code Appeals Board for the terms as indicated: Robert J. Leipertz, Jr. William C. Faris, Jr. A. W. Dunbar Michael W. Tarr G. Warren Vaughan (Continued) Term 3 Years 3 Years 3 Years 3 Years /~ears ATTACHMENTS: YES I-I SIGNATURE :,,, ROBERT S. HODDER Building Official COUNTY ADMI NISTRATOR 000 002 Agenda Item June 27, 1990 Page 2 RECOMMENDATION: That the Board of Supervisors nominate the above named individuals to serve on the Building Code Appeals Board of Chesterfield County for the terms stated above. 000055, CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: June 27, 1990 ITEM NUMBER: ll.B.3. SUB4ECT: APPOINTMENTS Special Study Committee for a Study of Local Implementation of the Chesapeake Bay Act COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: Chairman C. F. Currin will recommend appointment of a Special Study Committee to study the Chesapeake Bay Preservation Act. PREPARED BY; ATTACHMENTS: YES [] SIGNATURE: ~ATO. O 0 0 0 t'~ BOS-9891 BOARD OF SUPERVISORS C. F. CURRIN, JR., CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT G. H. APPLEGATE CLOVER HILL I~STRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT CHESTERFIELD COUNTY P.O. BOX 4O CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 MEMORANDUM COUNTY ADMINISTRATOR LANE B. RAMSEY TO: FROM: DATE: SUBJECT: Honorable Members, Board of Supervisors C. F. Currin, Jr., Chairman 0~, ~. June 22, 1990 Chesapeake' Bay Committee Per discussion at the June 13th work session on the Chesapeake Bay legislation, I am appointing a committee to review the staff-prepared draft ordinances referred to the Planning Commission by the Board of Supervisors. Specifically, I am requesting the Committee to focus its attention on those aspects of the draft ordinances that are discretionary to local jurisdictions such as: mapping criteria, performance standards, definitions, method of implementation, etc. Prior to the Planning Commission conducting a public hearing on this issue, I would like the Committee to submit a report on its appraisal of the staff-proposed ordinances along with any suggested changes. This report should represent a majority vote of the Committee; written dissenting opinions may also be submitted. The Committee is to be composed as follows: Neighborhood Representatives: Mrs. Joan Girone - Mr. Bill Day - Environmental Representative: Attorney Development Representative: Board of Supervisors: Planning Cc.t-uission: Citizen Representatives: Mr. Mr. John Cogbill- Mr. Douglass Woolfolk~/~ Mr. Geoff Applegate~-/. Mr. Harry Daniel Mr. Steve Perkins Mr. Arthur Warren Board of Supervisors Page Two June 22, 1990 I am requesting each Board member to give me two names from which I will select two Citizen Representatives for an overall committee of ten members. I am also requesting the County Administrator to provide the necessary staff resources to enable the Committee to conduct its review and to make appropriate staff available for consultation with the Committee. pb CC: Lane B. Ramsey, County Administrator Richard F. Sale, Deputy Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: B ECT: June 27, 1990 ITEM NUMBER; Nomination - Community Services Board ll.B.4. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Dr. Ronald Jessup, a current member of the Community Services Board representing the Dale District, is moving from the County and has submitted his resignation. Mr. Harry Daniel recommends Mr. Bernard Peto of 4504 Nambe Circle to serve the unexpired term of Dr. Jessup which will expire December 1992. If appointed, Mr. Peto's term will be effectiv~ immediately. RECOMMENDATION: Staff recommends that the Board nominate Bernard Peto appointment to the Community Services Board. for ATTACHMENTS: YES I-1 SIGNATURE: Robert L. Masden Deputy County Administrator Oooo --CdffNTY/FAIglVlINIS~RATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' June 27, 1990 SUBJECT: State Road Acceptance ITEM NUMBER' ll.C. 1. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BERMUDA DISTRICT: Hilltop Farms, Section D CLOVER~LILL DISTRICT: Forest Acres, Section D Harbour Ridge MATOACA DISTRICT: Arbor Landing, Section 1 Arbor Landing, Section 2 Deer Run, Section 2 Spring Trace, Section B ATTACHMENTS: YES I~ NO I-1 Director Environmental Engineering SIGNATURE' COUNTY ADMINISTRATOR OOOO,5'6 MEMORANDUM FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Hilltqp Farms, Section D June 27, 1990 Farm Field Drive Farm Field Court HILLTOP FARMS SEC. O 000057 FROM: SUBJECT: MEETING DATE: MEMORANDUM Board of Supervisors Environmental Engineering State Road Acceptance - Forest Acres, Section D June 27, 1990 Francill Drive Francill Court Marblethorpe Road FOREST ACRES SEC. D 000058 FROM: SUBJECT: MEETING DATE: MEMORANDUM Board of Supervisors Environmental Engineering State Road Acceptance - June 27, 1990 Harbour Ridge Harbour Ridge HARBOUR RIDGE 000059 MEMORANDUM FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Arbor Landing, Section 1 June 27, 1990 Arbor Green Drive Arbor Green Court Oakbrook Lane Walnut Landing Way ARBOR LANDING SEC. L ~ ARBO'R LANDING ___~~ SFCr~ON z?--: ~ I I I / / 00006;0 FROM: SUBJECT: . MEETING DATE: MEMORANDUM Board of Supervisors Environmental Engineering State Road Acceptance - Arbor Landing, Section 2 June 27, 1990 Hidden Arbor Place Arbor Highlands Terrace Arbor Banks Terrace Hickory Landing Place Maple Landing Place Arbor Banks Court ARBOR LANDIN.G SEC. 2_ 000061 FROM: SUBJECT: MEETIN6 DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Deer Run, Section 2 June 27, 1990 Velvet Antler Way Velvet Antler Drive Velvet Antler Circle Velvet Antler Trail Velvet Antler Run Velvet Antler Court Buck Rub Drive DEER RUN SEC. 2 000062 FROM: SUBJECT: MEETING DATE: MEMORANDUM Board of Supervisors Environmental Engineering State Road 'Acceptance - Spring Trace, Section B June 27, 1990 Whistlers Cove Drive Whistlers Cove Court SPRING TRACE SEC. B 000063 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUB4[CT: June 27, 1990 ITEM NUMBER: ll.C.2.a. Application for Chesapeake Bay Local Assistance Department Grant Funds COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Chesapeake Bay Local Assistance Department is accepting Grant proposals from localities included in the newly-designated Tidewater area subject to Chesapeake Bay Preservation regulations. County staff has prepared a proposal to be submitted to the Local Assistance Department to defray costs to the County associated with the implementation of the new regulations. The application totals $200,170 which includes first year~ funding for three positions for Environmental Engineering and one in Planning. Funds are being offered on a competitive basis. Owing to the uncertainty of future grant funds, the County may have to fund the positions itself after the first year. The grant proposal also includes projects that are to be complete in the one-year period of the grant and will require no future commitment of County funds. RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to make application, to appropriate funds for the Grant, and to authorize the creation of positions in Environmental Engineering and Planning contingent on approval of the grant. ATTACHMENTS: YES I'1 R~c~nard F. ~ale Deputy Administrator SIGNATURE: 000064 COUNTY ADMI NISTRATOR Board of Supervisors Agenda Item Subject: Application for Chesapeake Bay Local Assistance Department Grant Funds Date: June 27, 1990 Page 2 BUDGET AND MANAGEMENT COMMENTS: The County is requesting a grant from the Chesapeake Bay Local Assistance Program of $200,170 which would be matched by in-kind County contributions of $192,365. Detail on these funds are listed below. If the County does not receive this grant, or if the amount is reduced, adjustments will be made within the program's budget so that additional County funds are not required for the first year. The three positions created by this action would be reduced or eliminated if the grant amount is reduced. After the first year of this program, the County will apply for additional funds. If these are not received, the Board of Supervisors will have to decide whether to continue the program by allocating County funds or to eliminate it. Below is a breakdown of requested grant funds: Personnel - salaries & benefits for 1 engineer, 2 inspectors, 1 planner Supplies Vehicles - operating only Equipment Contractual - soil consultants & map printing Education/Conferences Admin/Indirect Costs - accounting, legal & budgeting services Travel Total State Funds $124,720.00 1,500.00 12,000.00 10,000.00 28,750.00 3,000.00 17,700.00 2,500.00 $200,170.00 County Matching Funds are as follows: Environmental Engineering Planning Department Community Development Indirect Costs-Office space, equipment TOTAL MATCHING FUNDS: $105,682.00 41,912.00 14,711.00 30,000.00 $192,365.00 Matching costs for personnel are in-kind services (hours per week spent on the project) provided by current County staff in the Engineering, Planning, and Community Development Departments. d es J.~. Stegma~, Director get & Management Bos3:R044 00006,5 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: SUB,,I~CT: June 27, 1990 ITEM NUMBER; ll.C.2.b. Resolution Supporting Submission of A Planning Grant - Virginia Community Development Block Grant COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BACKGROUND: The Virginia Community Development Block Grant (CDBG) Program is a highly flexible program with a variety of activities that may be undertaken by units of local governments to address their particular community development needs. The Planning Grant is intended to help Chesterfield County to prepare for a Community Improvement Grant in March, 1991. An application has been prepared for a FY1990 CDBG Planning Grant. If awarded, the grant funds would be used to undertake a housing conditions survey in the Village of Ettrick, as well as a preliminary engineering study relating to a drainage problem in the Village of Ettrick. The grant funds would also be used to identify housing needs and to design a housing rehabilitation program for the Village of Ettrick in anticipation of future grant funding under the Community Improvement Grant (Virginia Department of Community Development Block Grant Program). The amount of the Planning Grant being requested is $25,000. ATTACHMENTS: YES ,i~ 2 JUN2790/A: AGENDA/gok NO ri Thomas E. Jaco~son 0~p~Director of Planning SIGNATURE COUNTY ADMI NISTRATOR O000GG BOS-9891 RESOLUTION Be it resolved that the Board of Supervisors of Chesterfield County does hereby approve application for, acceptance and appropriation of $25,000, if approved, for a FY 1990-91 Virginia Community Development Planning Grant for: a housing conditions survey for the Village of Ettrick; and a preliminary engineering study relating to a drainage problem in the Village of Ettrick. 000067 2JUN2790/A: AGENDA/gok CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUB4ECT: June 27, 1990 ITEM NUMBER: 11.C.2.c. Request for Approval of Highway Safety Grant Applications. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Chesterfield County Police Department wishes to apply for twelve (12) Highway Safety Grants from the Virginia Department of Motor Vehicles. The grants, totalling $305,850, would require the County to advance, subject to reimbursement by DMV, funds to pay salaries or purchase goods and services to carry out approved grants. The cost to the County would be in-kind match using presently budgeted salaries to match the grant funds. The attached program description details the activities to be funded by the grants. Most of the described activities will be undertaken by existing positions through the use of overtime to conduct special traffic and accident reduction efforts. One full-time traffic analyst position will be created to replace the present part-time analyst position. Approval of the application for these grants also authorizes the County Administrator to appropriate funds if the grants are approved. A list of these grants is outlined on the next page. ATTACHMENTS: YES i;~ Bos:R047 BOARD ACTION REQUIRED: That the Board of Supervisors approve the applications for Highway Safety Grants described in the attached program description and authorize the creation of one full-time traffic analyst position. ~CC~h E. Pittman, Jr. NO [] Police Department SIGN.AT URE; C~I NISTRATOR 0 0 0 0 ~ (~ Agenda Item June 27, 1990 Request for Approval of Highway Safety Grant Application Page 2 SUMMARY OF INFORMATION (continued) The grants are as follows: 1. Anti-DUI and Alcohol Related $26,500 Accident Reduction Patrol 2. Traffic Accident Reduction Unit 85,000 3. Selective Enforcement and Speed Related Accident Reduction Patrol 26,500 4. Specialized Accident Investigation Training 10,000 5. Traffic Accident Reduction Education Aid 6,000 6. Traffic Accident Reduction Team Radar Equipment 5,000 7. Traffic Analyst 18,000 8. Pedestrian Accident Reduction Education Program 2,500 9. Traffic Volume and Movement Data Collection Equipment 15,850 10. General Use Radar Equipment 33,500 11. Traffic Accident Scene Investigation and Driver Training Equipment Trailer Police Accident Reduction Driver Training Simulator 12. 7,000 70,000 The attached copy of the Annual Highway Safety Questionnaire summarizes each grant by describing the problem, the proposed solution, the program goals, and the costs. The Questionnaire was approved by the Transportation Safety Commission. Budget and Manaqement Commentm: Authorization to apply for these grants also allows funds to be appropriated if the grants are approved. The grants require no additional general fund expenditure during FY91. If the grants are not approved for FY91 or subsequent years, a decision must be made about continuing these programs using local funds. RO47:BOS ~lrector of Budget & Management 000069 [E (IF VlllGINIA · DEPARIMEN! OF MOIOfl V: '"LES ~ ,~ ~, TRANSPORTATION SAFETY ADMINISTRATIO,. P. O. BOX 27412 RICItMOND VA 23269 - 0001 ANNUAL ttlGHWAY SAFETY QUESTIONNAIRE Chesterfield County Pulice DeparUnent I 1990-91 I 3 April 1990 The number oF 1 icensed dri vets in Ches terriel d County has increased 32% ~ince 1987. lhe nuL:ber of alcohol relaled traffic crast~es has increased 3% (9t). Regular ~atrol officers must be used to investigate traffic crashes and answer other calls. ~ccident investiga[ions are t~ra¢ consuming and reduce U.~e amoun~ oF time available For anti-DUI pa[rol The lack of a specialized unit t~ investigate acciden!:s and handle strictly traffic related lacti vi ties increases the chances that a DOI will be missed and will become involved in a Crash. The number of alcohol relaked crashes, injuries, and dea[hs w~ll r~se because not enough officers w~ll be available to detect them. Establish a three (3) man Decrease DUI related crashes ~ D'affic uni[ to serve as a basis For consoli- by 5%. Increase DUI arres[s 5% (70). Jargon of U~e lfiRl and ~rash learns. Fraffic Unit wi 11 then handle tra ffi c matters '~'~"~°'°~"'"' /c°~'''c'~ '''' '''°' ~ ' ' ' I" ' $85 ,OhO ~85,000 ...... $1ZO.,~_QO ........ Between 1986 and 1988 the number of truck related crashes in ChesterFiel ncreased From 783 to 1,507 or 93%. The Crash Team is tasked with investigating serious truc incidents where_ special expertise is needed. The Crasl~ Team oFFicers do not have the special l.:raining needed such as Large Truck Accident: Investigal:ion, DOT [nsl)ection lraining, Tire ::orensics, and outer special training needed ~o identify causes oF [tuck accidents and allow fl.~r the formulaUon of tactics to reduce ~ruck related accidents ............................................................................................ ~ 3'~'B F ~G~ ~ .................................................... Train 2-3 Crash Team members Identify crash causes, and in advanced truck accident investigation develop tactics to reduce truck accidents 5~' techniques. (75). The number oF speed relaked craslu~ ',as increased · . ........... ., over the last ~hree '/ears Increase since ]986 is 8% The increase speed related Fa ~.a l i ti es over the ~ame period is 300%. With the completion oF VA 76 and a portion oF V~ 2Sg, and the pending :ompletion. of VA 288 and 1-295, the limited access divided highway mileage in Chesterfield ;ounL7 will approximately tripp]e. Existing radar equipment does not lend itself well to )perating on such highways. Advanced radar equil)nlent is needed to allow For effective speed mforcement on those rodes. Purchase three KR-IO(SP) Increase number of speedin~ radar units with dual antennae, arrests on targeted highways. Increase tot~ speeding arrests by 10% (233) ....... L .... ...... ZZ;;;- .................... ~ IE OF VIRGINIA · DEPARI'MENT OF MOIOR V"m~LES ~ ~1~ ~, TRANSPORI'ATION SAFELY ADMINISTRATIOn. P. O. BOX 27412 RICIIMOND VA 23269- 0001 ANNUAL HIGIIWAY SAFETY QUESTIONNAIRE Chesterfield County Police Department ~ 1990-91[ 3 April 1990 LT R. L. Neace, Jr. _]*'~) ~..~. 42.~ ',.'.," Although the number o'F 'traffic crashes, fatalities, and injuries has decreased over the last three years, the nuli~l)er of alcohol related traffic crashes increase( 3% (51) in the same period. The number of DUI arrests increased 24% (264) from 1987-89. At increase of 35% over the same period in licensed drivers provides a definite potential for a proportionate increase in alcohol related crashes. Without aggressive anti-DUI patrols, such an increase is a distinct possibility. The pressure exerted by police to prevent DUI'~ must be continued to Further reduce the number o'F DUI related crashes through increased DUi arrests. ~1-$~ 6 ~6' ~6 E~q'i6 h- --~- ..... ['-~ .....T~'~'-; ............. --~ ..................... 6~A<~6 ~ 26~X~- ......................................... FrOVlme ~UU hours OT aggress- Make three hundred addition~ ive roving anti-DUI patrol to remove DUI s DUI arrests. Reduce alcohol related crashe~ from the road before they crash. 5% (30). --E6Nq~&'[6E2L~qq ~ 666q 6HA66E6 ={6'FE6E62~FUN~Si~ .......... lN:6qAL6~6q ...................... l)uring the period I April 1989 to 31 March 1990 124 police vehicles were involved ~n crashes in the county of Chesterfield. Police pursuits and rapid response to emergency calls i)roduce the ever presen~ danger of a police veh'icle bei~g involved in a crash. Police emergency vehicle operator training requires practice as well as classroom discussion. Practice on a track is dangerous and costly, lhe availabiliL~ of training facilities is a major problem. The county needs to Find an alternative training method thai will be both cost-effective and safe. ...................................................................................... , ............................................................................... Purchase a computerized driv- Reduce the number of police ing simulator For use in basic training acad- vehicle crashes by 10% (~4). emy and in-service training. $ 70, o0o I $ 70,000 ~_! q~_, P 0_0 Speed related kraFfic accidenl:s increased 8% From 205 in 1986 to 221 in 198~. The nlmll)er of speed related deaU~s increased 30()% From 2 ~o ~ over the sanle period of time. Congestion due to traffic volume makes clocking by speedometer sometimes impractical and requires the use of radar. Police case load investigating accidents, arresting and pro- cessing DUI's keeps on duty officers busy and prevents them from attacking the speed violat- ion problem. An aggressive speed enforcement program is needed to reduce speed related crashes . .......................................................................................................................... Provide 1200 hours of select- Make 1000 more speed violatic ive enforcement speed violation enforcement arrests. Reduce speed related crashes 8% (over-time) - .................................... ..... $26,500 l $26~ 500 L $53,000 DISTRIBUTION: wHII~ ANO YELl_OW COPIES - IO DMV PIr~l< (;OPY ' YOUR FILE ~i~ TE OF VIRGINIA * DEPARTMENT OF MOTOR VF'~'~;;LES [RANSPOFITA1 ION SAFETY ADMINISTrIATI(~ P. O, BOX 27412 IllClIMOND VA 23269 - 0001 ANNUAL HIGIIWAY SAFETY QUESTIONNAIRE I Chesterfield County Police I)epartll~-nt I 1990-91 I 3~pril 1990 LT R L Neace, ,Jr [.."~ ) ,, ,.~ / . ,~'- ~';, 7".;'-," ..o.~.,~..'r,.,~,',~. Chesterfield County has a low Lra-rf~c death ~aLe ~n sp~te o¢ a 32~ ~nc~- ease ~n l~censed d~ivers s~nce [977. Tt does, however, have a consistently h~gh number off c~ashes, fatalities, and ~n~u~ies. It has been second or third of [05 coun[~es ~n each o¢ Lhe last [h~ee years. AL p~esent the part-time traffic analyst can not keep pace w~th the g~owth ~n the count5 and p~oduce detailed analyses, p~oblem statements, and ~ecommendat~ons for ac[~on b~ pat~ol off~ce~s and the Traffic Accident ReducL~on Team. H~e a Cull-Lime analyst Reduce accident tale per ]000 to provide selec[ive enforcement daLa, and l~censed d~vers f~om 3 to 2.5. engineering and education' data. $ 8,00o $ z 8, o0o ..o.~.~,~..~,~,~.~,o. The numbe~ of streets, ~nte~sect~ons, and ~oad segments in the county a~e ~ncreas~ng p~oport~onately with the 32% ~nc~ease ~n l~censed d~ve~s. The county has no traffic counting equipment o¢ ~ts own and must ~el~ on borrowed equipment o~ VDOT p~oduce, t~aff~c counts. The length o¢ VDOT ~oad segments, e~c. does no~ always lend itself to the needs of the county T~anspo~ta~on Department. W~Lhout accu~a~e volume (.ta~a the Traffic Analyst can not make accurate analyses and produce useful pFoblem statements or identify t~ue h~gh acc~denL locations. Purchase traffic counting Produce problem statements equipment and services to produce data for use for use by Patrol Division to reduce crashes by the traffic analyst, Transportation .Depart- by 5% (202) n]en t, etc. -6~6~ %-6'C66kL;;-v~ 6667~;~A66EJrF6'FE66~A[FU;~6 .......... %~;~AL~J6~ .......................... The Patrol Division now has Forty-two KR-10(SP) radar units, l'he ratio of patrolmen to radar units is 3.6:1. Some radar units are permanently assigned to specific patrolmen For accountability purposes, and for assignment to specific areas. Rotation oF radar units among patrolmen produces higher maintenance costs. Not enough patrolmen have daily use of radar units because there are not enough units to.go around. Hore radar equip- n~nt is needed to make speed enforcement more uniform throughout the county. Speed crashes have risen 8%. Purchase 24 ii]ore KR-10(SP) tease speed related radar units and assign them to patrol officersI violation arre' by 8,000. Reduce speed for daily use in areas targeted by Traffic related crashes by ~0%. Analyst produced problem statements. '~'~ ~ [OCALITY CO~T CRA NG[D 1'O F~D[NA L FUt~DING I TOTAL CO~ ...... $33,500 I $33,500 ] $67,000 DISTRIBUTION: wHlr~ AN~ Y~LLOW COPI[~ - TO DMV ~INH (]OPY - YOUN FILE 00007,% "~'" TE OF VIRGINIA · DEPARTMENT OF Meier VFJ"II~LES TRANSIPOI! IA lION SAFELY ADMINIS P, O. BOX 27412 RICIIMOND VA 23269- 01)0l ANNUAL IIIGIlWAY SAFETY QUESTIONNAIRE Chesterfield County Police Department I -1..-99-0---.9-~- ................... [ 3--~-P--r-i-1--j-990 -~-~6~-~D ~ I ~i~NAI'U~ OF APPr{OVING AUI'IIO~IITY LT R. L. Neace, Jr. J~' ]~;?~ .: /..'.~:~ ./$c~x ,:,.? "--- ,,o,~,,~,,,,~,,,c^.,o, ChesterField County has suffered Lwelve (~2) pedestrian fatalities from 1987-90. Eight (~) occurred in the JefFerson-Davis Ilighway corridor. Three (3) of thenl occurred in the first two monLhs oF 1990. Chesterfield County present 1,072 child safety, pedestrian safely, and highway safety progralns over U~e same period of time. Most oF these were presented to children. All oF the pedestrian victims were adults. Demand for programs and the availab]e resources have not allowed adults [o be targeted with pedestrian safety programs. Fillns, cartoons, etc. are effective, but can not be shown outside at bicycle rode~ programs, parades, carnivals, etc. A robot such as "P.C., tile Patrol Car" is needed broaden the scope of the presentation and reach more people. Purchase a "P.C., the Patrol Reduce pedestrian deaths by Car" robot and incorporate it into pedestrian 10% (1). Allow twenty-five (25) pedestrian programs for children and older adults, safety programs to be given in the targe~ a rea. co~r TO LOCALITY COST CH~GED 're FEDEPAL FUNDING TOTAL ~ $6 ooo $6 ooo ooo Emergency Vehicle Operator Training, commercial opera~or licensing compliance check-points, hazardous maLerials accident investigation scenes, and Crash Team acci den L inves Li ga ~'i ohs o FLen taus L be conducted at nigh L or under t)oor 1 i ght condi lions ~As a result other users of U~e b~ghways are endangered by badly lighted scenes, or driver ~raining must be conducted on an unlighted driving course. A portable ineans of lighting and marking such scenes must be found to allow quality investigations and driver training [o be conducted safely. P.or'osED SOLUTION i -' ~.6^i~ 6F FN6~A;~ Purchase and equip a trailer I Reduce police crashes by 10% ~lwith lighting equipment, cones, etc. for use I Conduct 12 truck safety, and commercial lic- e!in ~raining and invesLiga~ions, l ensing check-points. From 1987-90 t~elve (12) pedestrians uere k~]led ~n Um county. (8) were killed in the JeFFerson Davis Ilighway corridor, three (3) in 1990's first two month Victims are adults From appartment complexes, and mobil home parks along that route. Many a ~ntoxicated. Pedestrian safe~y pro~rmns are presently bein~ conducted in schools and day ca centers, but there is no pro,ram directed toward adults or centered in the problem area. There is a de[inite need to establish a pedestrian safety pro,ram [or adults in the problem area. EsLablish a multi-media adul~ Reduce annual pedestrian dear ~edestrian safety program targeting the deFfer-I in the target area 50% (2). Present six ~on Davis Itighway corridor, adult pedestrian safety programs in the apar I complexes arid mobile home p~rks. 0000 .... ., DISTRIBUTION: W~ll~ Alii) Y[l_t.ow COPIF~ - I'o .MV PIN~ COPY - YOUn rILE / CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: June 27, 1990 ITEM NUMBER; Request for Bingo/Raffle Permit 11.C.3. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The County Attorney's Office has reviewed the following applications for bingo/raffle permits and has determined that the applications meet all statutory requirements: Organization Type Year Midlothian Band Boosters Raffle 1990 ATTACHMENTS: YES [] NO '~ 19bingo/b31 SIGNATURE PREPARED BY;~'~ Steven L. Micas County Attorney C OU NTY ADM I N! STRATOR 000074 APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES The undersigned application, pursuant to §18.2-340.1, e_.%t seq. of the Code of Virginia, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games , raffles X , or both during the f?TD calendar ye,r. Th~s application is for a new __ or renewal ~ permit. support of ~his application; the applicant offers the followin~ information under oath: 1. Proper name of organization: ~'~/-07"~/ 2. Address of organization's headquarters: Address where all records of receipts and disbursements are permanently filed: Name and address of owner of the property described in 3 above. 5e Address or addresses where bingo games will be held or raffle drawings conducted: NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION. 6. Dates or days of week and time when bingo games or raffles will be held at the above address(es): 7.' ~ime patrons are admitted and sales begin: 8. Date ~en organization was founded: 9. ~s your orEanlzatlon ~een in existence and met re~larly in ~esterfield ~unty for ~o years i~e41ately prior to m~kln~ this appllcatlon? Yes 10. Is your organization currently and has your organization always been operated in the past as a non-profit organization? Yes ~/ No 11. l~ternal Revenue Code section for tax-exempt status was granted (if applicable).~O~ 12. St,~te the' specific type and purpose of your ·organization: 13. 15. Y If renewing a permit, were financial reports filed on time and in compliance with applicable legal requirements? Yes __ No V/ ~7~- Flz'6J~) ~gc. /?~? List below gross receipts, if any, from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: D~ /oo7- c~,3D~07~ let qtr: $ 2nd qtr: $ 3rd qtr: $ 4th qtr: S Officers of Organization: Name President: Vice President: Address Bus. Phone Home Phone 372-3/37 16. 17. Member authorized within the, organization to be responsible for conduct and operation of bingo games or raffles: Name: ~/~t~/~ ~ f~d~L STO~ Address: /~.~ ? ~~100~ f~, iql~L~77~l~;%,t Home Telephone Number 377- ~/~ Business Telephone Number: I V~MM] ~ you, and each officer~ director and member of the organization fully understand the following: A. It is a violation of law to enter into a contract with any person, firm~ association, organization (other than another q~lified organization pure,ut to ~18.2-340.13 of the Code of Vir~inia), partnership or corporation of any classification whatso~er~ for the purpose of organizing~ managing or conducting bingo g~es or raffles? Yes ~ No -over- cd11668:C42 18. 19. 20. 22. B. The organization m~st maintain and file with the County's Internal Audit Department complete~ records of receipts and disbursements pertaining to bingo games and raffles as required by State and County Law, and t~at such records are subject to audit by the County's Internal Audit Department? Yes ~/ No C. The organization must remit an audit fee of 1% of gross receipts with the Annual Financsal Report not later than November 1 unless gross receipts are less than $2,0007 Yes v'~ No __ ~e organization must furnish a complete list of its membership upon the request of the County Internal Audit Department or other designated representative of the Board of Supervisors? Yes %/ No ~ Any organization found in violation of §18.2-3~0.10 of the Code of Virginia, authorizing this permit is subject to having such permit revoked and any organization or person, shareholder, agent, memberor employee of such organtmattoD ~ho violated §18.2-340 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Vir~inia, may be guilty of a felony? Yes V/ No __ F. The organization must provide written notification to the County Internal Audit Department of any change in elected officers or bingo chairperson during the calendar year covered by this permit? Yes ~/~ No __ Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific purposes for which the organization is chartered or organized and must complete the Resolution below. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. Additional pages where necessary to fully complete this application may be attached. Have you and each officer of your organization read the attached permit and do you and each officer agree on behalf of the organization to comply with each of the conditions therein? Yes ~ No __ Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40; Chesterfield; Vir~inia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503. 23. I hereby swear or affirm under the penalties of perjury as set forth in §18.2-43~ of the Code of V_~i~$ini__~a, that all of the above questions have been completely_ answered and that all the statements herein are true to the best of my knowledge, information and belief? WITNESS the following signatures and seals: Signature of Applicant: ~ ~: ~~/~ Title: Address: Business Phone: Home Phone: STATF.-UF-VII~INIA r ! _ fT' , City,'~ount~ and State afulesa~d, [t,l~-[( day o~~. 19~, RESOLUTION BE IT RESOLVED THIS // day of ~, 19~D (date resolution passed), that ig~hereby authorized to apply to the Chesterfield County Board of Supervisors for a bingo/raffle permit on behalf of this organization for the ,[ 9 q 0 calendar year. Aut~-rized sign-a~ ,Offlccr ~r Director) cd11668 :C42 CONSTITUTION AND BYLAWS ARTICLE I: NAME The name of this organization shall be called the Midlothian High School Band Boosters. ARTICLE II: DEFINITION BAND: Is defined as marching band (musicians, drill team, color guard, majorettes, pom pons and any other marching auxiliary unit), stage band, concert band and symphonic band. ARTICLE III: OBJECTIVES The objectives of this organization shall be: To promote appreciation and performance, maintain morale, and to establish a fund for the needs of the band. ARTICLE IV: MEMBERSHIP SECTION 1 Active Member: Is any person interested in the progress of the band. The categories for membership are as follows: Eighth Noter $12.50 Half Noter $50.00 Quarter Noter $25.00 Whole Noter $100.00 SECTION 2: The Midlothian High School principal, marching band auxiliary squad sponsors and band director shall be considered automatic members. ARTICLE V: OFFICERS AND ELECTIONS SECTION 1: The officers of this organization shall consist of a President, Vice-President, Recording Secretary, Corresponding Secretary and Treasurer. SECTION 2: The President shall appoint a nominating committee of four members. This committee shall report a slate of officers at the April meeting. Additional nominations may be made from the floor. SECTION 3: The election shall be by show of hands, unless more than one candidate is seeking the same office. In the case two or more people seek the same office, the vote shall be by ballot. A majority vote of those present is necessary for election. SECTION 4: The term of office shall be for one year. No member shall be eligible to serve three consecutive terms in the same office. Officers shall assume their office at the close of the school year. (REVISED 4/9/90) SECTION 6: If any office becomes vacant during the year, the Executive Board shall appoint a replacement. ARTICLE VI: DUTIES OF OFFICERS SECTION 1: The President shall preside at all meetings of the organization, appoint all committees and shall be an ex-officio member of all committees, and shall have authority to act for the organization in making emergency decisions. SECTION 2: The Vice-President shall assist the President and shall assume all duties of the President in his/her absence. The Vice-President shall also act as Ways and Means chairperson. SECTION 3: The Recording Secretary shall keep the records, minutes and attendance of all meetings. Old records and complete books shall be kept in the band director's office. The Recording Secretary shall also serve as Publicity chairperson. SECTION 4: The Corresponding Secretary shall be responsible for handling incoming and outgoing correspondence. This includes meeting notices, newsletters and other mailings. The Corresponding Secretary will record minutes of meetings in the absence of the Recording Secretary. SECTION 5: The Treasurer shall be the custodian of the organization's funds and shall make disbursements for items passed on by the organization or by the Executive Committee. Ail checks must be signed by the Treasurer. The Treasurer shall file all receipts and keep a balanced account in the name of the organization. He/she shall make a full report to the organization of all funds at least once a year, and shall keep full and accurate books of the account which shall be the property of the organization. The books shall be available for inspection by members upon request. The books shall be reviewed at the end of the school year by a committee appointed by the President. A written report shall be sent to the principal, outgoing President, incoming President and the band director. ARTICLE VII: STRUCTURE OF THE ORGANIZATION SECTION 1: The Executive Committee shall consist of the elected officers and the band director. They are authorized to make decisions when it is not feasible for the entire Executive Board to meet. SECTION 2: The Executive Board shall consist of the Executive Committee, Chairpersons of Standing Committees and Auxiliary Squad sponsors. It shall plan and carry out activities to promote the welfare of the band. Ideally all bands and auxiliary squads will be represented on this board. (REVISED 4/9/90) SECTION 3: Standing Committees: Ways and Means Membership Chaperons Telephone Hospitality Uniforms Field Show Historian Nominating and additional committees as the need arises. ARTICLE VIII: MEETINGS SECTION 1: The general membership meeting shall be held the second Monday, in September, October, November, February and April, at 7:30 PM in the band room, or as deemed by the Executive Board. SECTION 2: The Executive Board shall meet one week prior to the general meeting or as deemed necessary. SECTION 3; present. Business shall be conducted by the majority vote of those ARTICLE IX: AMENDMENTS SECTION 1: The constitution and bylaws may be amended by a majority vote of the members present at any regular general membership meeting. The amendments must have been presented prior to the regular general membership meeting of the organization. ARTICLE X: PARLIAMENTARY AUTHORITY SECTION 1: The rules contained in Robert's Rules of Order, Revised shall govern this organization in all cases in which they do not conflict with the rules of this organization. (REVISED 4/9/90) Board members were also reminded~that names of people who donate items to the band should~be given to Jamey Ross, · Corresponding Secretary so that appropriate thank yous can be sent. Mr. Hale announced that the whole show will be performed at half time of the homecoming,~ame. The half,time,period has been extended to al low thi~. · Jill Lutz requested that $~100.00 be given to the art department to reimburse them for their supplies used to make our various field show progs. The motion was approved. Mr. Hale reported that central office has issued VIP cards to certain officials and asks that we honor these for free admission to our concerts, etc. Kathy Hooper reported that we need to apply to renew our raffle permit for the 1990 calendar year. The motion was made and approved that we apply to renew the permit. Mr. Hale asked for reimbursement of the charges on his- personal phone bill for calls made to Tom Viking, the show designer, concerning plans for the show. The amount is $47.74. He also requested that $~.50 be reimbursed for gas ~ for a trip he made back to Ferrum College af'ter band camp to mee~ with Tom Viking and review the field show on the band camp videotape. Motion was made and mpproved that these amounts be reimbursed. Mr. Hale also reported that he had written a note 'to Mrs. Bales, the Pom Sponsor requesting that she not al low the ~-=-'~ girls to take byes. He requested that absences from performances be excused on a case by case basis and only in circumstances ~of absol ute necessity ...... , ,~?~,,~i~!~ Motion was made and approved to buy windbreakers and caps i,~itilil ,~o~r pit crew. This would be for the ? ~ull-time members and. ~they would be numbered and turned in at the end of the year~.~ Meeting.'was adjourned at 9:45. "~ Respectful ly submitted, Arlene McCurry Recording Secretary Those attending: Jamey Ross Arlene McCurry Darlene, Storer Betty I'nge ,Kathy H~per ~ Betty Dav£s ,]ackie Colavita Nancy Flinchbaugh Joan Bourcier Carol yn Susan Gal yen Jil 1 Lutz Joan. Towel ~,~ .'i 9-90 BAND BOOSTER MEMBERSTP L7 C.T. & Holly Anderson, 12121 Springcreek Dr., 23113,320-1518 Mary & Rodney Anderson, 10435 Crumpets Ln., 23235, 323-5098 Ronald & Marlene Bayer, 2021 Carbon Hill Rd., 23113, 794-2772 John & Emily Blankinship, 11817 Deerhurst Dr., 23113, 794-4859 John E. Blutenthal, 2141 Oakengate Ln., 23113 Jim & Delors Bocrie, 1617 Sainsbury Dr., 23113, 379-1386 Joanie Bourcier, 13900 Elmstead Rd., 23113, 794-6437 Dan & Annette Bramos, 1816 Wrens Nest Rd.,23235, 320-2166 Ken & Diana Braun, 1541 Sandgate Rd.,23113, 379-8150 Ross & Wendy Brooks, 1402 Paigewood Ct., 23113, 379-2939 Steven & Christine Brown,Il720 Charterhouse Dr., 23113, 794-5643 Pam & John Capestro, 13402 Castle Hollow Ct., 23113, 794-3028 Kyu Sook Cho, 2141 Carbon Hill Rd., 23113, 794-7444 Jackie & William Colavita, 2701Shoreham Dr., 23235, 320-1571 Jacqueline Cole, 1321Warnenster Dr., 23113, 794-6178 Renny & Boyd Cole, 9909 Chancellor Pl., 23235, 272-0119 Michael & Brenda Colley, 531 Watch Hill Rd., 23113, 794-2022 Bob & Susan Conte, 1201Wesanne Ln., 23113 Lynne & Kevin Cooper, 12010 Pine Bark Ln., 23113, 794-8128 Roberta Cozens, 2200 Galloway Terr., 23113,379-2930 Ronald Croy, 1800 Featherstone Dr., 23113, 272-6125 Carroll & Betty Davis, 11825 Winfore Dr., 23113, 794-2890 Edward F. & Judith H. Denny, 13000 Fennimore Tr.,23113, 379-1586 Sil & Pat DeNunzio, 2209 Kings Lynn Rd., 23113, 379-1585 David & Lloyd Dickson, 11734 Kilrenny Rd., 23113, 794-9346 Mary & Don Dillon, 1630 Charrington Dr., 23113, 794-7119 Marilyn Eason, 2711Sandhurst Ln., 23113, 794-3989 Bob & Susan Fitch, 3601 Old Gun~ Rd., 23113, 272-3974 Gerry & Nancy Flinchbaugh, 12907 Edgstree Terr., 23113, 794-3456 J.K. & Doris Fox, 1610 Charrington Dr., 23113, 794-3058 Stephen & Susan Galyen, 600 Watch Hill Rd., 23113, 379-2583 Angela Gardner, 3002 Drakewood Ct., 23113 Dave & Bobbi Gehr, 12310 Framar DR., 23113, 794-4654 Chris & Ed Gerulat, 14302 Tunsberg Terr., 23113, 379-7285 Ricky & Vicky Goforth, 2111Heathland Dr., 23113, 379-2266 John & Josephine Gozzi, 13341 Drakewood Rd, 23113, 379-4320 Dennis & Beckie Gryder, 2615 Radstock Rd., 23113, 794-2159 Susan & Jim Hale, 2305 N. Robert Bruce Dr., 23235, 272-8273 Sandi Shewmake, 2040 Threadneedle St., 23235, 330-2890 Doug & Karen Smith, 2236 Wren's Nest Rd., 23235, 272-5971 Roger & Barbara Smith, 2225 Dragonfly Ln. Denis & Gwen Soden, 2711Ellesmere Dr., 23113, 794-7526 Paul & Darlene Storer, 13329 Drakewood Rd., 23223, 379-8818 Jean Stultz, 10404 Antwerp Rd., 23235, 320-5959 Sandie & Ed Sullivan, 13142 Winamack Rd.,23113, 794-9595 Nancy & Bill Swann, 11812 Heathmere Cres., 23113,794-5580 J.D. & Joan Tyler, 2165 Oakengate Ln., 23113,379-3137 J.R. & Leslie Wilburn, 2211 Chalkwell Dr., 23113, 379-3136 Jenny & John Witter, 13301 Lady Ashley Rd., 23113, 798-2429 Don & Linda Welch, 1609 Sandgate Rd., 23113, 794-7859 Dr. Judy Wood & Gregory Wheal, 12411 Southridge Dr.,23113, 379-1674 Joan & Jesse Yowell, 8546 Trabue Rd., 23235, 272-1835 Gene & Annllatcher, 1916 WreIlS Nest Rd., 23235, 320-3022 Robert & Phyllis ]lusty, 13611Elmstead Rd., 23113 Ron & Doris ltickman, 520 ()]_de Coalmine Rd., 23113, 794-3449 Chris & Kathy ttooper, 2236 Cedar Crest Rd., 23235, 272-'4930 Jerry & Betty Inge, 8631 McCaw Dr., 23235, 272-7242 Debbie & Bill Jones, 1220 Framar 1)r.,23113, 794-4481 Dennis & Marge Kivikko, 3100 Middlewood Rd., 23113, 320-4530 Glade & Kathleen Knight, 2930 Vistapoint Rd., 23113, 794-3521 Rick & Margaret Kolster, 2200 Ermavedo Dr., 23113, 320-1074 Skip & Jill Lutz, 1420 Kingscross Rd., 23113, 794-9723 Pat Mason, 1091Warminster, 23113, 794-7785 Mr & Mrs Edwin T. McCowan, 13613 Prince William Dr., 379-2537 John & Linda McCormick, 11811 Ambergate Dr., 23113, 379-8293 Dennis & Arlene McCurry, 2210 Kings Lynn Rd., 23113, 379-0984 John D. McDaniel, 1306 Oldbury Rd., 23113 Greg & Gail Miller, 2532 Fillmore Rd., 23235, 272-3920 John & Bonnie Mills, 11024 Beechdale Rd.,23235, 272-5486 Carolyn W. Minter, 13633 Robious Rd.,23113, 794-8209 Garry & Linda Moore, 11640 E. Briarpatch Dr., 23113, 379-5543 Carol & Bob Newcomb, 2301 Quarterstaff Rd., 23235, 272-1202 Marlene & Jerry Perry 14500 Charlemagne Ct.,23113, 794-1629 Jack & Rita Pickler, 13461 Torrington l)r., 23]]3, 794-9083 John Pleasants, 2306 Cranborne Rd., 23113 Linda & Richard Price, 13137 Lady Ashley Rd., 23113,379-1544 Charles & Jane Pyles, 2508 Wyndham Dr.,23235, 320-7775 Thomas & Eurlene Reed, 11720 Olde Coach Dr., 23113, 794-3222 Beverly & Charles Remines, 12249 Framar Dr., 23113, 794-0903 Diana Rickeard, 13109 Kanbaugh Ct., 23113, 379-1897 Marriot & David Riley, 2211 Ermavedo Dr., 23235, 272-4518 Mr & Mrs Roberts Jr. Allen & Candy Rogers, 3180 E. Brigstock Rd.,794-4505, 794-4505 A1 & Jamey Ross, 2110 Heathland Dr., 23113, 379-5591 Herbert & Patricia Rudd, 14061 S. Carriage Ln.,23113, 794-6388 Bob & Mary Scherderich, 2900 Glendower Cir., 23113, 379-2484 James & Norma Schmitt, ~900 Castlebridge Rd., 23113, 794-2559 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETINGDATE:June 27~ ]990 ITEM NUMBER:~ ll.C.4.a. SUBdECT: Request for a permit to stage a fireworks display in the Sunday Park area of Brandermill on JUly 4, 1990 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Brandermill Board of Directors has applied for a permit to stage a fireworks display in the Sunday Park area of Brandermill on July 4, 1990. Mr. W. G. Bulifant, III, of Dominion Fireworks, a division of Vineland Fireworks Company, Inc., has conducted similar displays in the County for several years and will personally discharge the fireworks. The applicant has submitted~.evidence of a fireworks liability insurance policy in the amount of $2,000,000 insuring Vineland Fireworks which names the County as an additional insured. Dennis TurlingtOn, Fire Marshal, has reviewed the request and indicated that the manner of staging the display meets the applicable requirements of the Fire Prevention Code. ATTACHMENTS: YES [] SLM/bam4529 :B31 PREPARED BY; .o Steven L. Micas County Attorney SIGN AT URE: 0~ ~/~~~~'~~ ~00~~ ADM I N I STRATOR BOS-9~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETINGDATE: June 27, 1990 ITEM NUMBER: ll.C.4.b. SUB4ECT: Request for a permit to stage a fireworks display at the Chesterfield County Complex on July 4, 1990 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Parks and Recreation Department has applied for a permit to stage a fireworks display at the Chesterfield County Complex area on July 4, 1990. The Department has complied with all insurance requirements and Dennis Turlington, Fire Marshal, has approved the location and the manner of setting off the fireworks. ATTACHMENTS: YES O SLM/bam4531: B31 SIGNATURE PREPARED BY;~ , ~~,,~0 Steven L. Micas County Attorney ADMINISTRATOR 0 0 0 0 7 ~/,,r BOS-9891 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: SI, IB,JI~CT: June 27, 1990 ITEM NUMBER: ll.C.5.a. Setting Public Hearing Dates for County Ordinances Authorized by the 1990 General Assembly COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION At a work session on June 13, 1990, the Board of Supervisors authorized staff to prepare a number of County ordinances that were authorized by the 1990 General Assembly. Staff has prepared the following ordinances that must be advertised for public hearings: PLANNING AND ZONING (HB 639) Amendment to § 15.1-466 that substantially revises the subdivision ordinance relating to gift lots to family members. Refer to Planning Commission (continued) L ATTACHMENTS: SLM/bam4515 :B31 YES ~ NO [] -- Steven L. Micas County Attorney 0077 SIGNATURE ~~C U~ BOS-9~1 AGENDA ITEM June 27, 1990 Page 2 (SB 279) Amends § 15.1-486.3 to require that local zoning ordinances permit as a matter of right group homes for the handicapped for up to eight (8) mentally disabled persons (current limit 4). It exempts illegal use or addiction to a controlled substance within the definition of mental illness. Refer to Planning Commission (HB 635) Amends § 15.1-499.1 which would increase the penalty for a civil violation of a zoning ordinance for one offense from $50 to $100 with the maximum total penalty from $250 to $3,000. Refer to Planning Commission (HB 1076) Provides that local zoning ordinances must permit as a matter of right mobile homes in agricultural districts so long as they meet single-family home development criteria. (Replaces seven-year permit process in agricultural zones.) Refer to Planning Commission FINANCE (SB 160) Amends ~ 18.2-340.1 to allow local governing bodies to increase their audit fee for bingos and raffles from 1% to 2%. Public Hearing Date: 1990 (HB 219, HB 348, SB 132) Amendment to § 46.1-752 allowing local ordinance which permit issuance of the local motor vehicle license free of charge for all vehicles owned by active members of volunteer rescue squads and volunteer fire departments as well as all the vehicles owned by those companies. Public Hearing Date: ?- , 1990 000078 AGENDA ITEM June 27, 1990 Page 3 (HB 169) § 58.1-3605 authorizes local governments to establish a separate tangible personal property rates for vehicles owned by non-profit organizations used to deliver meals to the elderly or disabled. Public Hearing Date: 1990 (HB 74) Amends S 14.1-133.2 to allow any county to assess, as part of the fees taxed as costs in each criminal or traffic case a sum not in excess of two dollars for courthouse maintenance. Sunsets in July, 1991. Public Hearing Date: , 1990 10. COUNTIES, CITIES AND TOWNS (HB 753) ~ 4-96 authorizes the County to prohibit the possession of opened alcoholic beverage containers in public parks or playgrounds or public streets. Public Hearing Date: 1990 (HB 158) ~ 15.1-133.01:1 allows the County to adopt an ordinance providing that police departments may destroy or render inoperable any unclaimed firearm after sixty (60) days from which the police department has obtained possession of the firearm. Public Hearing Date: 1990 000079 AGENDA ITEM June 27, 1990 Page 4 11. (HB 790) Expands the existing requirements for smoke detectors in certain buildings to allow amendment of local ordinances to require the installation of smoke detectors in buildings with fewer than four dwelling units which were not in compliance on July 1, 1984. Public Hearing Date: /0-/0 , 1990 SLM/bam4515:B31 000080 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: June 27, 1990 ITEM NUMBER: ll.C.5.b. SUB4ECT: Set a Public Hearing to Adopt an Amendment to § 14.1-1 of the Code of the County of Chesterfield, 1978, as Amended, Relating to the Incorporation of the State Motor Vehicle Laws into the County Code. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION On October 11, 1989, and May 9, 1990, the Board of Supervisors adopted amendments to ~ 14.1-1 of the County Code to incorporate the state motor vehicle laws enacted by the 1989 General Assembly into the County Code. The Board takes similar action every year, so that fines for motor vehicle violations will be deposited into the County's general fund rather than the State Literary Fund. The attached ordinance will incorporate into the County Code the state motor vehicle laws enacted by the 1990 General Assembly. Recommendation: Staff recommends that the Board set a public hearing for the July 25, 1990 meeting to adopt the attached ordinance. ATTACHMENTS: YES I~ SLM/bam4530 :B31 NO [] SIGNATURE: Steven L. Micas County Attorney 0081 I~TY ADMI NISTRATOR BOS-9891 AN ORDINANCE TO AMEND ARTICLE I, CHAPTER 14.1, OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTION 14.1-1 RELATING TO MOTOR VEHICLES BE IT ORDAINED by the Board of Supervisors of Chesterfield County that the Code of the County of Chesterfield, 1978, as amended, is amended by amending section 14.1-1 as follows: Sec. 14.1-1. Adoption of state law. Pursuant to the authority of section 46.2-1313 of the Code of Virginia, as amended, all of the provision and requirement of the laws of the state contained in title 46.2 and article 2 of chapter 7 of title 18.2 of the Code of Virginia, as in force on 8~be~-~?-~989 July 1, 1990, except those provisions and requirements the violation of which constitutes a felony, and except those provisions and requirements which by their very nature can have no application to or within the county, are hereby adopted and incorporated in this chapter by reference and made applicable within the county. References to "highways of the state" contained in such provisions and requirements hereby adopted shall be deemed to refer to the streets, highways and other public ways within the county. Such provisions and requirements are hereby adopted, mutatis mutandis, and made a part of this chapter as fully as though set forth at length herein, and it shall be unlawful for any person, within the county, to violate or fail, neglect or refuse to comply with any provision of title 46.2 or article 2 of chapter 7 of title 18.2 of the Code of Virginia which is adopted by this section; provided, that in no event shall the penalty imposed for the violation of any provision or requirement hereby adopted exceed the penalty imposed for a similar offense under title 46.2 or article 2 of chapter 7 of title 18.2 of the Code of Virqinia. JLM/bam142.txt 000082 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: SUBJECT: June 27, 1990 ITEM NUMBER: 11.C.6. FY90 SCHOOL BOARD GRRNT YEAR-END ADJUSTMENTS COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On June 26, 1990 the School Board approved year-end adjustments to the School Grant Fund. This request is to increase Federal funds in the amount of $97,875 for the FY90 Preschool Grant and appropriate an estimated indirect cost recovery funds of $41,000 for Grant Administration. Local funds are not involved with these changes. FYg0 Preschool Handicapped Incentive Grant - The Virginia Department of Education has awarded Chesterfield County Public Schools funds for the implementation of programs to serve preschool handicapped students. In the past, the grant award has been about $18,000; however for FYg0 the State has provided a formula using the FY89 preschool handicapped child count (375) and an allocation of $309 per child making the total grant award $115,875, an increase of $97,875. This additional funding will increase funds available to assist us in providing that education to the unique preschool population. The funding will not increase the number of personnel and cannot take the place of existing funds budgeted for preschool handicapped program. The funds ~ust be expended by September 30, 1990. ATTACHMENTS: YES i-1 NO [] ~. -. {Gene; uaw's, E~.D. Superintendent SIGNATURE: COUN~ISTRATOR Board of Supervisors Agenda Item Subject: FY90 School Board Grant Year-End Adjustments Date: June 27, 1990 Page 2 FY90 Grant Administration - Indirect cost recovery funds are dollars received based on 1.71% of the total Chapter I and PL 94-143 Grant awards. Indirect cost is provided to localities to help offset the administrative costs associated with the accounting of grant funds. The FY90 estimate is $41,000 with $15,500 from Chapter I and $25,500 from PL94-142. REQUESTED ACTION It is requested that the Board of Supervisors accept these grants and approve the appropriation of the following: FY90 Preschool Incentive Grant - Increase estimated Federal revenue and appropriations by $97,875 making the total FY90 Preschool Incentive Grant Award $115,875. FY90 Grant Administration - Appropriate estimated revenue of indirect cost recovery funds of $41,000 to the FY90 Grant Administration account and increase expenditures by a like amount for this grant. BUDGET & MANAGEMENT COMMENTS: This item will have no impact on County funds. ~9~nes J. ~ Stegma~fer, Director ~dget & Management VIRGINIA: At a regular meeting of the Chesterfield County school board held Tuesday evening, June 26, 1990, at seven-thirty o'clock in the Board Room of the School Administration Building PRESENT: Jeffrey S. Cribbs, Chairman Griffin R. Burton, Vice-Chairman Jean Copeland John A. Cardea, MD William H. Goodwyn, Jr. RESOLUTION On motion of Dr. Cardea, seconded by Mr. Burton, the School Board requests the Board of Supervisors to accept the following grants and approve the appropriation and adjustments as indicated: GRANT FYgO Preschool Handicapped FYgO Grant Administration Description Increase estimated Federal revenue and appropriations Increase estimated indirect cost recovery revenue and appropriations TOTAL Amount $ 97,875 41,000 $138,875 a copy teste E. E. (Gene) Davis, Ed.D. Superintendent and Deputy Clerk CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: June 27. 1990 ITEM NUMBER: Purchase of 5.5 Acres of Land Adjacent to Chester Landfill COUNTY ADMINISTRATOR'S COMMENTS: . / ~ ~~j SUMMARY OF INFORMATION This item requests Board authorization to purchase 5.5 acres (+-) of land adjacent to the Chester Landfill at a price not to exceed $11,000 or to proceed with eminent domain if the offer is not accepted. Cover renovation at the Chester Landfill will require an adjacent 5.5 acre parcel for the construction of a storm water retention basin. Further, material excavated in the construction of the basin will be used as cover material in the landfill cover repairs. An offer of $11,000 has been made to the owners, Robert R. and Jean A. Camden. If this offer is not accepted, exercise of eminent domain is necessary to permit work to proceed this summer. Funds for the purchase would be reallocated within the Sanitation budget. ATTACHMENTS: YES 1~1 NO I1 Director of General Services SIGNATURE N I STRATOR June 27. 1990 Page 2 Action Required: Request the Board authorize the County Administrator to execute necessary documents for purchase of the 5.5 acre (+-) Camden tract at a price of $11,000 with funds to be reallocated within the Sanitation budget, and if the offer is not accepted to authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to section 15.1-238.1 of the Code of Virginia and that the County Administrator be instructed to notify the owner by certified mail on July 6, 1990 of the County's intention to take possession of the property. · Board of Supervisors Agenda Item Subject: Purchase of 5.5 Acres of Land Adjacent to Chester Landfill. Date: June 27, 1990 BUDGET & MANAGEMENT COMMENTS: Funds are available within the FY90 Sanitation reallocate for the purchase of this property. Budget to Bos2:R049 ~ames J~"~. Steg~ier, Director _/l~Udget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: June 27, 1990 ITEM NUMBER: SUBdECT: Streetlight Installation Cost Approval ll.D.1. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BERMUDA DISTRICT: Location approved at the March 14, 1990 Board meeting Stilton Court cul-de-sac Cost to install streetlight: $942.00 ATTACHMENTS: YES 121 NO [] Richard M.~cElfish, P.E. Director Environmental Engineering SIGNATURE:., COUNTY ADMINISTRATOR 000083 Board of Supervisors Agenda Item Subject: Streetlight Installation Cost Approval Date: June 27, 1990 Page 2 BUDGET AND MANAGEMENT COMMENTS Bermuda District: This item involves the approval of streetlight installation at the Stilton Court cul-de-sac. Cost to install the streetlight per Virginia Power is $942.00. There are no funds available in the Bermuda District Streetlight Account. The Bermuda District Three Cent Road Fund has a current balance of $21,676. Funds may be transferred from the Bermuda District Three Cent Road Fund to the Bermuda District Streetlight Account to pay for this installation. This action will leave a balance of $20,734 in the Bermuda District Three Cent Road Fund. Bos:R043 ~ . ~ ~Steg~ier, ~rector,~ Budget & Management 000084 O~ O~ ~ O~ 0 O0 O~ O0 !'- 0 ~.0 ~.0 1~- 0'~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4..I 0 -,-I 000085 May 25, 1990 Mr. Richard A. Leonard Environmental Engineering Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Thank you for your letter of March 15, 1990, regarding estimate number 07-003-434. We have completed our estimate to install one 8,000 Lumen High Pressure Sodium Luminaire at 3600 Stilton Court. The cost to the County for the installation of this light with underground wiring is $942.00, described as follows: Total cost of job $ 1,152.00 Less revenue credit at 4:1 ratio $ 422.00 Subtotal $ 730.00 Tax effect $ 212.00 Total cost to county $ 942.00 This cost will be effective for ninety days from the date of this letter. If we do not receive your authorization to proceed with this work within the ninety day period we will cancel this project. Should you require this work to be performed at a later date, please make a new request and a new cost will be suhnitted to you. The necessary engineering and construction work is being scheduled to provide for connections of your service by July 2, 1990. (This connection date may vary slightly in the event of bad weather. ) In order for us to be able to provide service by the above connection date, the items checked below must be completed by June 15, 1990. X Letter of Authorization returned to Virginia Power X Acquisition of right-of-way on 3600 Stilton Court by Virginia Power Should there be any questions, or if I can be of any assistance, please do not hesitate to call me at 751-4027. Sincerely, Leon Johnson Service Representative 000088 Sing~or Thr. Pha~ ~ ~/~ Est ~ma~ { Fau~ Curtal Location iOrawnBy L, ,Jo ~,~ Phone Ext. No. ~/-0"/-"] Date ~'/~. t~/~ .Map NO. /'~0 / +! Tax District .~"7 ..e'o o CARS Device Miss Utilil~ No. Account Mc. Address 3 ~,00 ~',' I'~.~,. ~_..'r~, 000087 c,stomer C.~¢~-~,'~;~r~' ~. Estimate No. O7-- ~ 3 - (i~ ~ ~' I C= 1 3"1 ~' "t'"' lC'-- Circuit No. ~:~ Su0station '7"~r ~,~,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: June 27, 1990 SUBJECT: Streetlight Request ITEM NUMBER:, ll.D.2. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION MIDLOT~IANDISTRICT: Access driveway to the parking lot of Sycamore Presbyterian Church on Coalfield Road ATTACHMENTS: YES B~ NO [] Richard M...~cElfish, P.E. Director Environmental Engineering SIGNATURE: COUNTY ADMINISTRATOR 000088 STREETLIGHT REQUEST MIDLOTHIAN DISTRICT DATE OF REQOEST: June 12, 1990 TAX MAP 25-4 NAME OF REQUESTOR: Mr. Tommy Agee for Sycamore Presbyterian Church ADDRESS: 510 Coalfield Road PHONE NtE4BER: HOME 794-3906 WORK 226-5403 REQUEST IS LOCATED AT THE INTERSECTION OF: N/A REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED: Access to church parking lot on Coalfield Road PLEASE INSTALL LIGHT ON POLE 9 VP-HL42 OR SET POLE - N/A COMMENTS: Intersection Criterion: Not Qualified Vehicles Per Day Criterion: Qualified Petition Criterion: Qualified ATTACHMENT: (Vicinity Sketch) 000089 .......... pta!jtno 000090 STREETr~ ~I G~T PET. I ~Z-CN This me~ition Ls in rec~est for the zns~ai===_on oz. a .... =~ .... at nhe following location: ~/~' ~)~/e/C,I ~' Name Address Tel. No. f129 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: SUB4ECT: June 27, 1990 ITEM NUMBER' ll.D.3. Traffic Signal Study - Jefferson Davis Highway at the Half Way House COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Mr. Currin received a petition from citizens requesting the installation of a traffic signal on Jefferson Davis Highway (Route 1) at Wonderview Drive (Route 1402). RECOMMENDATION: If the Board wishes to pursue the request, the attached resolution should be adopted requesting the Virginia Department of Transportation to conduct a traffic signal study at the intersection. DISTRICT: Bermuda A21 ATTACHMENTS: YES NO [21 SIGNATURE: ~EPARED 8D~rec toCrCracken Transportation COU~l NI STRATOR 000092 CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on June 27, 1990 at 9:00 a.m. WHEREAS, the Chesterfield County Board of Supervisors has received requests from citizens to install a traffic signal at Wonderview Drive (Route 1402). NOW, THEREFORE, BE IT RESOLVED, that the Virginia Department of Transportation is requested to perform a traffic signal study at this intersection and install a signal if warranted. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors 000093 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: June 27, 1990 ITEM NUMBER: Chester Village Landscaping Project ll.D.4. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board is requested to appropriate $3,000 from the Bermuda District Three Cent Road Fund for the Chester Village Landscaping Project. BACKGROUND: The Kiwanis Club of Chester is planning a landscaping project for the Village of Chester. Mr. Currin requested staff to prepare an agenda item .to appropriate $3,000 from the Bermuda District Three Cent Road Fund for the project this year, $3,000 in FY 1990-91 and $3,000 in 1991-92. RECOMMENDATION: Staff recommends the Board adopt the attached resolution appropriating $3,000 from the Bermuda District Three Cent Road Fund for the landscaping along Route 10. The additional allocations for FY 1991-92 and 1992-93 will be handed through the 1990-91 and 1991-92 budget processes. DISTRICT: Bermuda A23 ATTACHMENTS: YES [] NO [] SIGNATURE: PREPARED BY;_~ R.J.[McCracken Director Transportation 000094 C OUI~TY ADM I N I STRAToR CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on June 27, 1990 at 9:a.m. WHEREAS, Route 10 through the Village of Chester is being widened to a four lane facility, and WHEREAS, the Kiwanis Club of Chester is planning a landscaping project to enhance the quality of life in the Village. NOW, THEREFORE, BE IT Supervisors appropriates $3,000 Cent Road Fund. RESOLVED, that the Board of from the Bermuda District Three BE IT FURTHER RESOLVED that the Board intends to provide an additional $3,000 in FY 1990-91 and $3,000 in FY 1991-92 from the Bermuda District Three Cent Road Fund for the project. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors 000095 CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on June 27, 1990 at 9:a.m. WHEREAS, Route 10 through the Village of Chester is being widened to a four lane facility, and WHEREAS, the Kiwanis Club of Chester is planning a landscaping project to enhance the quality of life in the Village. NOW, THEREFORE, BE IT RES~QLVED~ t_hat the Board of Supervisors appropriates $3,000~ from the Bermuda District Three Cent Road Fund. BE IT FURTHER RESOLVED that the Board intends to provide an additional $3,000 in FY 1990-91 and $3,000 in FY 1991-92 from the Bermuda District Three Cent Road Fund for the project. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUB4ECT: June 27, 1990 ITEM NUMBER: ll.D.5. Resolution in Support of Federal Housing Tax Credits for Price Club Boulevard Apartments COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The developer of the proposed Price Club Apartments (P. C. Associates) have requested Chesterfield County's support for an allocation of federal housing tax credits. The apartment complex is to be located on Price Club Road. The Housing Tax Credit Incentive Program was enacted by the federal government in 1986 to encourage development of housing for moderate income families. The income of occupants is limited to a percentage of median income which is currently $40,700. Projected rents: 2 bedroom, 1-1/4 bath - $435 3 bedroom, 2 bath - $510 RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to communicate to the Virginia Housing Development Authority Chesterfield County's support of an allocation of federal housing tax credits for the Price Club Boulevard Apartments. ATTACHMENTS: YES r'l SIGNATURE: Richard F. Sale Deputy Administrator 96 COUNTY ADMI NISTRATOFt CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUB,II, CT: June 27, 1990 ITEM NUMBER:, ll.E.2. Set a Public Hearing Date for July 25, 1990 to consider Authorizing the Issuance of Utilities Revenue Bonds. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The FY91 approved Utility Department CIP totals $72,455,900. Of this amount, $18,521,800 was estimated as revenue bond funded. Included in the $18,521,800 amount was $10,395,000 to fund the construction of a new Community Development Building. Since the CIP was approved, bond counsel has informed staff that revenue bonds can only be issued for the Utility Department portion of the building (estimated to be 25% of total project expenses). The Utility portion of the building is estimated at $3,550,000, less $910,000 appropriated in the previous CIP for architectural costs ($2,640,000 total needed for the Utility portion of the building). The attached table references a revenue bond issuance request of $10,766,800 based on the approved utility capital improvement plan and the revised financing needs of the Community Development Building. The authorization to issue revenue bonds is needed at present due to the Utility Department's estimated schedule for letting contracts. After analyzing cash flow, the Department will not actually be selling the bonds until FY92 or later. BOARD ACTION REQUIRED: for considering authorization totalling $10,766.800. ATTACHMENTS: YES [~X NO [] Set July 25, 1990 as the public hearing date to issue UtilitY revenue bonds PREPARED BY; _ D~vid Welchons Director, Utilities Department Bos3:R048 SIGNATURE: C 0~1NI STRATOR 000100 ~0 ~0 oo oo ,'--. I-* 1,0 0 0 ~ 0 0 0 0 0 0 v ~ I~ 0 0 0 0 O. 0 0 v 0 0 ~D 0 0 0 0 0 O~ 0 0 0 0 :1~ gl O0 i.~ 0 0 O~ © O00J. Oi CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA June 27, 1990 MEETING DATE: ITEM NUMBER: ll.E.3.a. SUB4ECT: Request for Permission to Encroach on an Existing 25' Sewer Easement COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Berton V. Kramer and Mary J. Kramer, have requested permission for portions of a deck to encroach on an existing 25' sewer easement on Lot 10, Section 2, Spinnaker Cove Subdivision, as shown on the attached plat. This request has been reviewed by the necessary County staff. RECOMMENDATION: Staff recommends that the Board authorize Berton V. Kramer and Mary J. Kramer to encroach on the 25' easement, as shown on the attached plat, subject to the execution of a license agreement, with the understanding that they be responsible for any damage done to the structure if it interferes with County maintenance of the facilities presently located in the easement and any future facilities the County sees fit to install in the easement. DISTRICT: Clover Hill ATTACHMENTS: YES Iii NO [] Willis W. Pope, Manager Right of Way Division Department of Utilities SIGNATURE: COUNTY ADMINISTRATOR 000102 BOS-9891 VICINITY SKETCH REQUE~TO ENCROACH - BERTON & MA[ KRAMER .i~.EOHWOOr LITCHI · ~RI#G LA KNOU~ ~ HARBODR BLUFF HILL I 000103 LOT // CO~f H / I: I I I !1 .I ' [ I I I IA~f~O~/EA~f EtdTS OM &OT I0 ~ECTIOAI ~ PINNAIdE COYE THI~ PROPE~ 18 N~ WIT~ A HUD DEFINED F~OD HAZED AREA. J.K~ TIMMONS & ASSOCIATES, EC. EHGIHEER~ · SU~E~R~ * PREVIOUS JOB flOo JOB NO: ,,~O~E] CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: June 27, 1990 ITEM NUMBER: ll.E.3.b. SUB41~CT: Approval of an Agreement with the Virginia Department of Transportation for Utilities along Route 10 between Cosby's Lake and Route 288 (Project #89-0811). COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to approve an Agreement with the Virginia Department of Transportation for water and sanitary sewer lines along Route 10 between Cosby's Lake and Route 288. BACKGROUltD: Staff has reviewed this agreement and recommends that the County Administrator be authorized to execute this agreement, subject to the agreement being approved as to form by the County Attorney. Funds for this project are appropriated in the current Capital Improvement Budget. ATTACHMENTS: YES ~ NO [] SIGNATURE: PREPARED BY;/~~/~' ~.. E. Beck, Jr. Assistant Director of Utilities COUNTY ADMI NI STRATOR 000105 Agenda Item June 27, 1990 Page 2 The State is responsible for 55.7% of the water line cost and 0.0% of the sanitary sewer line cost, with the remaining cost being paid by the County. P~ECOMMENDATION: Staff recommends that the Board approve this agreement and authorize the County Administrator to execute any necessary documents on behalf of the County. DISTRICT: Dale 00010 PROJEC$ // 89-0811 SITE 45O 0 0 0 0 0 0 0 ! I 0 ?~' N S.9.L. ROUTE 10 ROAD WIDENING COSBY'S~OUTE 288 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : June 27, 1990 ITEM NUMBER: ll.E.3.c. SUB4gCT: Conveyance of an Easement to Virginia Electric and Power Company COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to authorize the Chairman of the Board and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install a pole within a 15' easement at Midlothian Middle School. This request is for relocation of an existing pole in conjunction with the widening of Route 60 by the Virginia Department of Transportation. This has been reviewed by staff and approval is recommended. RECOMMENDATIQN f" Staff recommends that the Board authorize the Chairman of the Board and the County Administrator to execute the easement agreement with Virginia Electric and Power Company for overhead lines within a 15' easement at Midlothian Middle School. DISTRICT: Midlothian ATTACHMENTS: YES I~1 NO [] PREPARED BY; F<-'/~~'~ ~- ~'~ Willis W. Pope, Manager Right of Way Division Department of Utilities SIGNATURE: ~ADMI NI STR ATOR 00010g . BOS-9891 ViCiNiTY SKETCH VEPCO - MIDLOTHTAN MIDDLE SCHOOL 000103 Legend i Form No 720489{0ec 87) L {Formert¢ 97556830) L ,,I A/d D MIf)bL~ Plat to Accompany Right of Way Agreement COR 16 Location of Boundary Lines of Right of Way Virginia Electric and Power Company D~nct-To,woship-I~orough .. C2ot~nty-City ~l DLD¥1~/AL) LIJr~ 5T/~t~t. ELI3 M~OI.~TC~/~,4,,J 0~?- r_K)-/:)I~ E s~ir'Qa:eZ,J, ul~ b e,r .... Grid. Number CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : June 27, 1990 ITEM NUMBER: ll.E. 3.d.1. SUB4ECT: Acceptance of Deed of Dedication along Hull Street Road from LER Associates, A Virginia General Partnership COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to accept the conveyance of a variable width strip of land along Hull Street Road from LER Associates, A Virginia General Partnership, and to authorize the County Administrator to execute the necessary deed. BACKGROUND: This dedication is a zoning requirement to conform to the construction plans for the widening of Hull Street Road in this area. RECOMMENDATION: Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Clover Hill ATTACHMENTS: YES [] NO [] PREPARED BY; ~6xY~ '~//~ /~F~-~- Wiiiis W. Pope, ~anager Right of Way Division Department of Utilities SIGNATURE: 000111 COUNTY ADMI NISTRATOR BOS-9891 ~ VICINITY SKETCH HUL_ STREET ROAD - LER ASSOCIA'~_S iHADYr~IST 000112 tO 0 I Z al '3 r- ;3 ri' I ',1 I II I I C ,-Tm ITl --I (/) ~ ~. co m' ~' OJ> ~ -no ~r-,,, m ~mum~ "~ ~2o~m~O ~ ~zU Z~ = ~oZo~ ,~<~0~ ~<<~ o~~ ~oz z~ V CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE' June 27, 1990 ITEM NUMBER: ll.E. 3.d.2. $1,1B41~CT: Acceptance of Deed of Dedication for Wyldrose Drive and Otterdale Road in Sommerville Section 3 from Sommerville Development Corporation. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to accept the conveyance of 1.989 acres being the right of way for Wyldrose Drive and Otterdale Road in Sommerville Section 3 from Sommerville Development Corporation, and to authori~the County Administrator to execute the necessary deed. BACKGROUND: The right of way for the roads in Sommerville Section 3 has to be dedicated by deed since Sommerville is an industrial development. The deed must be accepted by the Board before recordation. RECOMMENDATION: Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Midlothian ATTACHMENTS: YES ~ NO [] PREPARED BY;. '~6.~.~-~o~ Willis W. Pope, Manager Right of Way Division Department of Utilities SIGNATURE: COUNTY ADMINISTRATOR 00011,i BOS-9891 VICINITY SKETCH WYLDROS~%RIVE/OTTERDALE ROAD - (SO'~"~RVILLE'3) SOMMERVILLE DEVELOPMENT BUCKINGHA SOUTHV GALLOWAY MIDLOTHIAFt CC DANHURST POWERHAM OUR EASONS BUCKI 00011 ~(~..~' EXIST, VAR. WIDTH ,-0 W/l_ EASEMENT · "J O.B. 204.8 PG. 1619~ ~'v~5~2 EASEMENT ~? O.B. 1766. EXIST. VAR. WIDTH t' W/I_ EASEMENT / D.B. 2048 PG'. 1619 ! P.B. 68 PG. 32 EXIST. \ \ VAR. WIDTH VOOT SLOPE &~ DRAINAGE EASEMENT~'~, 257.65' TO Nil. OF D.B. 2048 PG. 1067 \ P.B. 68 PG. 30 ~ JUSTICE RD. EXT'D. I \ \ ',,~"o. I SOMMERVILLE DEVELOPMENT CORP. ~o. DB. 1826 PG. 344 ~ EXIST. 16' DRAINAGE ! EASEMENT D.B. 2052 PG. 261'-'~ \ EXIST. ! \ \ VAR. WIDTH VDOT SLOPE ~ 4/'8 R LID T ,~ ORAINAGE EASEMENT D.B. 2048 Pg. 1067 81'56'00" 25.00 35.75 21.71 P.B. 68 PG..70 ' 96~,~'00' 25.00 ,~2.79 ~,~.~9 ~ s ~,,~.~'oo' E 17.Ol / / 96'04'00" 25.00 42.79 26.7~ ~,,~'~.~'~ \ VDOT SIGHT DISTANCE EASEMENT v ~ I D.a, 2054 PG. 1915 !! PLA~ $EOFTINC 1.989 ACRES O~ LAND D.B. I~92 PG. 1820 ,,, TAX PARCEL NUMBER: PG. 015-05-01-00-000-002, 008 & 009 MIDLOTHIAN DISTRICT * CHESTERFIELD COUNTY, VA. EXIST, VAR. WIDTH I/DOT SIGHT DIST. ESM'T ,D.B. 2054 PG. 1915 PREVIOUS JOB NO. J. K TIMMONS & ASSOCIATES, P.C. ENGINEER~ * ARCHITECTS * SURVEYORS 711 N. COURTHOUSE RD. RICHMOND, VA 8803 STAPLES MILL RD. HENRICO CO., VA 4411 CROSSINGS BL VD, PRINCE GEORGE, VA. DATE: 6-7-90 SCALE: l"--lOO' DRAWN BY: CHECKED BY,' CALC. CHK.: JOB NO.: 61490-,3 ri 61 Fi I I c, CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: June 27, 1990 ITEM NUMBER; ll.E. 3.d. 3. SUBJECT: Acceptance of Deed of Dedication West of W¥1drose Drive from Sommerville Development Corporation, A Virginia Corporation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests the Board to accept the conveyance of a 0.401 acre parcel of land west of Wyldrose Drive from Sommerville Development Corporation, A Virginia Corporation, and to authorize the County Administrator to execute the necessary deed. BACKGROUND: This dedication is required by the Transportation Department for the industrial development of Sommerville Section 3 to provide access to the adjoining property. RECOMMENDATION: Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Midlothian ATTACHMENTS: YES IZ) NO I"1 PREPARED BY;_ Willis W. Pope, Manager Right of Way Division Department of Utilities SIGNATURE: COUNTY ADMI NISTRATOR 000117 BOS-9891 VICINITY SKETCH WEST OF WYLDROSE DRIVE - SOMMERVILLE DEVELOPMENT CORP. i 000118 """" I , I EXIST. 16' DRAIN. EASEMENT \ ~. \ .~' I ! i~ 0. B. 204.8 PG. 1059 rj / / / \ ~ / /m'/ SOMMERVILLE DEVELOPMENT \ ,~,., !1 , , cO~PO~A T/ON ~4.~ _ r""".,,..,...~ o1_ i DB. 1770 PG. 53 ~"~ ~ '" /8' · /.~::oo ,,(o' , '/ ~'25" ,.. TAX PCL. NO. 15-5 (I) I \T=24. J~ , . · 4 R- , ,, 56 ~2 I ~ I ~ ~ ~ ~ ~ 7 ~ R=35 O0 4' ~0 / PLAT SHO~ING 0.401 ACRE OF LAND ON THE ~EST LINE OF ~YLDROSE DRIVE TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD TAX PARCEL NO.: ~5-5 (~) 1 MIDLOTHIAN DISTRICT * CHESTERFIELD COU~Y, VA. J. K TIMMONS & ASSOCIATES, P.C E~IN~ ~ ~HITECTS ~ SURVEYO~ 711 N. COUR~OUSE RD. RICHMOND, VA ~ 8BOJ STAPES ~1~ RD. HENRICO CO., VA ~ 44~1 CROS~NGS BL~. PRINCE GEORGE, VA. DA~' MAR~ 5, 1990 SCALE' 1' = 50' DRA~ BK' ~. ~RISON PRE~OUS JO8 NO. JOB NO.: 6~49~J CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: J~ne 27, 1990 ITEM NUMBER: ll.E.3.d.4. SUB4[CT: Acceptance of Deed of Dedication along Genito Road from Bryce W. Given and Barbara K. Given COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to accept the conveyance of a 0.189 acre parcel of land along Genito Road from Bryce W. Given and Barbara K. Given, and to authorize the County Administrator to execute the necessary deed. BACKGROUND: This dedication was acquired by R. H. Staples and is required for road improveme'nts along Genito Road in conjunction with the construction of Price Club Boulevard. RECOMMENDATION: Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Matoaca ATTACHMENTS: YES I~ NO [] PREPARED BY; Willis W. Pope, Manager Right of Way Division Department of Utilities SIGNATURE: 000120 COUNTY ADM I NI STRATOR BOS-9891 GEl VICINITY SKETCH 0 ROAD - BRYCE & BARBARA t ,'EN SO~R ES ~pr~nD Creek LAKE WILLIAM GWYN LYNN CT Rescue Sb~ FREDERIC HUNTTE LANDING 000121 "i LOT ~ HUNTERS LANDING SECTION 1 LOT 2 BRYCE W. Z~ BARBARA K. GIVEN O.B. 1966 PG.257 TAX PARCEL NO. 49-15 (I,))6 LOT .70 HUNTERS LANDING SECTION ,3 · LOT [~ : 29 PLAT SHOIqlNG 0.189 ACRE OF LAND LYING ON SOUTH LINE OF GENITO ROAD-STA TE ROUTE NO. TO BE DEDICA TED. TO THE 604- THE COUNTY OF CHESTERFIELD MA TOACA D/STRICT CHESTERFIELD' COUN7'~, VIRGINIA 711 N. COURTHOUSE RD. RICHMOND, VA ! ~803 STAPLES MILL RD. HE:NRICO CO., VA 2430 PAGEHURST DRIVE MIDLOTHfAN, VA 14411 CROS*SINGS BL VD. · PRINCE GEORGE, VA DATE: 4--11-90 SCALE: i JOB NO~: 62782 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: June 27, 1990 ITEM NUMBER: ll.E.4. SUB45CT: Report of Water and Sewer Contracts by Developers COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District:' 89-0564 Woodland Pond, Section 7 Midlothian Company R.M.C. Construction Company Water - $188,620.00 Matoaca Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0060 New Covenant, Inc. - Midlothian R. Kevin and Katherine B. Adams Lyttle Utilities, Inc. Water - $31,529.00 Midlothian ATTACHMENTS: YES [] SIGNATURE: PREPARED BY;_ // '" ~~ A s~.'l s Et 'anBte;i~recJ ~r of Utilities COUNTY ADMINISTRATOR 000123 Agenda Item June 27, 1990 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90-0322 Rivers Bend Force Main Oliver D. Rudy, Trustee for Freeport Trust Castle Equipment Corporation Sewer - $72,069.19 Bermuda Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0051 Saturn Dealership 11820 Midlothian Pike Haywood B. Hyman, Jr. and Claudette Hyman John Marshall, Inc. Water - $4,983.00 Sewer - $ 112.00 Midlothian Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90-0234 Sommerville Bowling 200 North Otterdale Road Sommerville Development Corporation Mechanicsville Utilities, Inc. Water - $9,684.38 Sewer - $1,942.95 Midlothian Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90-0039 Evergreen Daycare Center Michael and Denise Fust Mechanicsville Utilities, Inc. Water - $3,267.87 Sewer - $ 259.80 Clover Hill Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0853 Breckenridge Shopping Center, Phase 1 Breckenridge Associates Richard L. Crowder Construction Co. Water - $154,369.26 Sewer - $ 98,087.00 Bermuda Agenda Item June 27, 1990 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0956 Thornhill, Section 1 Nathen C. Lee, Trustee Oliver D. Rud¥, Trustee Piedmont Construction Co., Inc. Water - $ 61,862.00 Sewer - $111,484.25 Bermuda Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90-0155 Salisbury Michaux, Section B Salisbury Corporation Fred W. Barnes Construction Water - $ 74,886.25 Sewer - $113,824.75 Midlothian 00012 5 MEETING DATE: CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA REPORTS June 27, 1990 ,ll.F.1. REPORT ON: Status of General Fund Contingency Account, General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases and School Board Agenda ATTACHMENTS '. YES ~ NO I"1 SIGNATURE: C OU~I N I STRATOR O0012G Date 07/01/89 07/26/89 09/27/89 01/24/90 05/23/90 CHESTERFIELD COUNTY STATUS OF GENERAL FUND CONTINGENCY ACCOUNT June 22, 1990 Department/Description Original FY90 Budget Appropriation Student Intern Program at Virginia Union GRTC Compensation to directors Rural road addition projects Airport management study Amount 10,000 6,000 57,000 27,000 Balance $100,000.00 90,000.00 84,000.00 27,000.00 0 000127 Board Meeting Date 07/01/89 07/01/89 11/08/89 12/13/89 03/28/90 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 22, 1990 Description FY90 Budgeted Beginning Fund Balance Difference between beginning budget and audited general fund balance for FY90 Amount Reserve for Future Capital Projects Fire - 5 semi-automatic defibrillators Clerk, Circuit Court - Document preservation equipment Courts - Television Arraignment System $2,862,458 1,500,000 35,000 63,700 115,000 Balance $15,453,400 18,315,858 16,815,858 16,780,858 16,717,158 16,602,158 000128 Board Meeting Date 11/22/89 12/13/89 06/13/90 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT June 22, 1990 Description FY89 Excess revenue* FY90 Budgeted addition* Designation from June 30, 1989 Fund Balance** Purchase of land on Cogbill Rd. Purchase building at 6701 West Krause Road Purchase medical building for future library site Amount $2,119,900 1,881,500 1,500,000 (630,000) (400,000) (735,000) Balance $2,119,900 4,001,400 5,501,400 4,871,400 4,471,400 3,736,400 * From FY90 Adopted Budget. ** Designated on Fund Balance Report. 000129 0 o 00 ~-~ o r{ ~.O 0 o co o 0 o 0 0 0 0 0 o o 0 o 0 0 0 o o o o 0 0 0 0 o 0 o o o o o 0 0 0 Prepared by Accounting Department May 31, 1990 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Lease Purchase Began Description Original Date Lease Lease Purchase Purchase Amount Ends Outstanding Balance 5/31/90 9/82 12/83 lO/84 Vehicle and Communi- cations Mainten- ance Building Copiers 800 MHz System Accounting System 1,000,000 6/90 43,250 8/92 2,888,682 10/91 250,000 3,138,682 45,238 16,369 653,666 56,840 710,506 12/86 7/87 7/87 lO/87 Mobile Radios - Police Automatic Call Distributors Leaf Pickup Equipment Copiers Airport Fuel Truck Airport Mowing Equipment School Vehicles School Telecommunications Equipment Jail Addition Data Processing, Human Services, Courts Building 745,320 189,897 203,114 19,277 21,682 9,989 1,189,279 290,068 239,046 245,385 1,839,219 4,489,377 16,796,019 23,370,000 6/91 6/92 7/92 12/Ol 245,694 62,599 66,956 6,355 7,147 3,293 392,044 115,397 115,212 210,945 1,581,083 3,859,289 14,438,683 20,090,000 000131 Date Lease Purchase Began Descriptions Original Lease Purchase Amount Date Lease Purchase Ends Outstanding Balance 5/31/90 6/88 lO/88 11/88 12/88 3/89 8/89 12/89 800 MHz Equip. Rescue Squads 800 MHz Equip. Sheriff Fire Pumpers Fire Station Apparatus and Furnishings A T & T Phone Equip. Filing System- Treasurer (Unallocated) School Copier School Equipment Airport State Police Hangar Additions and County Warehouse Geographic Information System ("GIS") - Automated Mapping System Data Processing Equipment Data Processing Equipment TOTAL APPROVED AND EXECUTED 85,000 140,000 264,000 1,428,000 946,400 40,000 83,600 2,987,000 21,600 1,080,000 128,800 331,200 460,000 3,095,000 183,430 2,015,570 $39,112,925 6/93 9/93 7/91 12/oo 1/98 8/92 1/95 $ 62,143 102,352 193,007 1,043,993 691,901 29,244 61,119 2,183,759 16,245 568,504 118,038 303,525 421,563 3,095,000 135,977 2,015,570 $29,921,384 PENDINGAPPROVALAND/OR EXECUTION None 000132 CHESTERFIELD COUNTY PUBLIC SCHOOL CHESTERFIELD, VIRGINIA School Administration Building 9900 Krause Road Chesterfield, Virginia 23832 SCHOOL BOARD MEMBERS Jeffrey S. Cribbs-Chairman, Midlothian Griffin R. Burton-Vice Chairman, Dale John A. Cardea, M.D., Clover Hill Mrs. Jean Copeland, Matoaca William H. Goodwyn, Jr., Bermuda E.E. (Gene) Davis, Ed.D., Division Superintendent SCHOOL BOARD WORK SESSION AND DINNER 5:00 P.M. A. Call to Order B. #210 Special Education Task Force Report ~212 Junior Kindergarten Program Evaluation: Results of the Longitudinal Study June 26, 1990 5:00 p.m. RECEPTION FOR JEFFREY S. CRIBBS 6:30 P.M. - SCHOOL ADMINISTRATION BUILDING LOBBY Ao Co Ee AGENDA REGULAR MEETING OF THE SCHOOL BOARD 7:30 P.M. Call to Order, Roll Call, Flag Salute - Mr. Cribbs, presiding Cub Scout Pack #874 Acceptance of Minutes June 12, 1990 (Regular School Board Meeting} Agenda Approval Awards and Recognitions #214 Resolution Honoring Mr. Freddie W. Nicholas, Sr. Superintendent's Report #213 Capital Projects Status Report Action Items 1. Consent Agenda Operations and Finance #204 Site Acquisition of Northern Area High and Elementary Schools #215 Change Order #4 for Sitework at Bailey Bridge Middle School #216 Appropriation and Reallocation of School Capital Project Funds #217 FYgO School Grant Revisions Non-Agenda Items Discussion Agenda. (No public testimony will be accepted on discussion agenda items Announcements, Communications, School Board Comments Executive Session {personnel, legal, land/property acquisition} Adjournment General InformatioQ The Chesterfield School Board meets on the second and fourth luesday of each month with the exception of July when it meets on the second Tuesday, August when it meets on the fourth Tuesday, November when it meets on the second Tuesday, and December when it meets on the second Tuesday. The first meeting of each month begins at 5:00 p.m. with routine business, operations, and personnel actions of the Board. Beginning at 7:30 p.m., policy and other issues requiring and/or permitting public testimony will be considered by the Board. lhe second meeting of the month begins at 7:30 p.m. All meetings are open to the public and are held in the Board Room of the School Administration Building, 9900 Krause Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by which the public may speak before the School Board at any of the above meetings: 1. Persons wishing to be heard on action items must notify the Superintendent's Office by 2:00 p.m. on the day of the meeting. 2. Persons who have requested to offer public testimony will be heard when each item is considered. 3. Persons to be heard on non-agenda items will be heard during the specified section of the meeting. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. Public delegations. Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Division Superintendent at least five days prior to the meeting at which they wish to be heard. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA School Board Meetinq Minutes for June 12, 1990 The regular meeting of the Chesterfield County School Board was held on June 12, 1990, at five o'clock in the Board Room of the School Administration Building. The meeting was called to order by the Chairman, Jeffrey Cribbs. Present: Jeffrey S. Cribbs, Midlothian; Griffin R. Burton, Dale; William H. Goodwyn, Jr., Bermuda; John A. Cardea, M.D., Clover Hill; Jean Copeland, Matoaca; Dr. E. E. (Gene} Davis, Superintendent; Thomas R. Fulghum, Assistant Superintendent for Operations and Facilities; Ralph Westbay, Assistant Superintendent for Finance; Dr. Joyce Luck, Assistant Superintendent for Human Resources; Dr. Carl Chafin, Managing Director for Planning and Evaluation; Debra Marlow, Director for Community Relations; and Pat Bartlam, School Board Secretary. The Pledge of Allegiance to the Flag of the United States of America was recited. Mr. Burton moved that the minutes for May 21 and May 22, 1990, be approved as presented; Mrs. Copeland seconded the motion, and the minutes were approved. AGENDA APPROVAL Mr. Cribbs stated there will be a need for executive session following the five o'clock meeting. In the regular meeting at 7:30, a student presentation on parking fee is scheduled; Mr. Cribbs asked that this item be moved to the first thing at 7:30 p.m. since students are studying for exams at this time. Dr. Davis added Memorandum ~195, Construction Status for Ecoff and Woolridge Elementary Schools, will be presented. Mr. Goodwyn moved that the agenda be approved as modified; Mrs. Copeland seconded the motion, and it was approved. ACTION ITEMS Memorandum #189 (and Addendum) - Recommended Personnel Action for 198g-9n Dr. Davis introduced the following persons who are being promoted or transferred: Jacqueline Wilson, Principal at Clover Hill High School; Mike Rose, Principal at Bailey Bridge Middle School; Clarice Christian, Assistant Principal at Bellwood Elementary School; Jacqueline McLeod, Assistant Principal at Chalkley Elementary School; Robert Miller, Assistant Principal at Hening Elementary School; Edwin Walent, Assistant Principal at Greenfield Elementary; Jean Welch, Assistant Principal at Crestwood Elementary School; George McCrum, Assistant Principal at Harrowgate Elementary School; Leola White, Head Start Instructional Specialist at the School Board Annex; Mary Cox, Assistant Principal at Evergreen Elementary School; Amy Bosher, Assistant Principal at Gates Elementary School. Mrs. Copeland moved that the School Board approve the personnel actions as listed and authorize the Superintendent to offer contracts, make assignments, approve appropriate salary placements in accordance with adopted salary scales or give appropriate notice of the action taken. Mr. Burton seconded the motion, and it was approved. Memorandum #191 - Request Approval of Petty Cash Reimbursement for May, 1990, Mrs. Copeland moved that the School Board authorize the Superintendent to request reimbursement of the petty cash fund for the month of May, 1990, in the amount of $104.97; Dr. Cardea seconded the motion, and it was approved. Memorandum #192 Consideration of Bids for Asbestos Abatement for Midlothian Middle School. Mr. Fulghum stated because of the special nature of the asbestos abatement program, separate design engineers and separate contractors are used who are certified in asbestos abatement. The following bids were received at 2:00 p.m. on May 29, 1990: BIDDER WACO Insulation Specialist, Inc. BASE BID $22,950 $21,400 Dr. Cardea moved that the School Board record the bids, award the contract to Insulation Specialist, Inc., in the amount of $21,400, and authorize the Superintendent to sign the related contracts. Memorandum #193 - Chanqe Order #1 for Crestwood Elementary School EC/AC lhis change order is for the additional cost of labor and materials for the Ice Builder/Chiller above the amount included as allowance in the Bid Proposal Form. Mr. Burton recommended that the School Board approve the change order in the amount of $21,520.73 and authorize the Superintendent to implement the change; Mrs. Copeland seconded the motion, and it was approved. Memorandum #194 - Consideration of EC/AC Bids for Matoaca Hiqh School... Mr. Fulghum stated the low bid was in excess of $300,000 under the estimate and budgeted amount. On the day of the bid opening, the low bidder included two bid qualifications on his bid form; based upon further review of the design engineers and attorneys, this disqualified the bid. Therefore, the recommendation is for award of the contract to the second low bidder. Mrs. Copeland moved that the School Board record the bids, authorize rejection of the bid of Gulf Seaboard, authorize award of a contract to Walthall Construction Company, Inc. in the amount of $2,561,195, and authorize the Superintendent to sign the related contracts; Mr. Goodwyn seconded the motion, and it was approved. Memorandum #206 - Consideration of Proposal for Accountinq Department Space Dr. Davis reminded the Board in the approved budget, dollar amounts exist to provide the space for the Accounting Department. Mr. Westbay stated that the space allocated to the Finance Department is not sufficient to meet its current space requirements. A background was given regarding the need and search for additional space. The recommended location and costs is as follows: COURT SQUARE Yr I Lease Cost Yrs 2-5 Lease Cost Total Lease Cost Cost/Sq. Ft. Gross Rentable Space Net Space Required Lease Term $ 27,946 $ 199,877 $ 277,823 $ 14.50 3,304 2,540 5 Years (cancelable at the option of the School Board if budgeted funds are not available) This location would allow continued connection with IST services. Mr. Burton moved that the School Board approve a lease for accounting space as noted above and authorize the Superintendent to enter into a lease with the lessor of the Court Square facility, commencing July 1, 1990. Mr. Goodwyn seconded the motion. Dr. Cardea asked if this was a one year lease and if the Board is approving the $27,946? Mr. Westbay responded yes. Mrs. Copeland asked if this was negotiated or on a bid basis? Mr. Westbay responded it was negotiated; because it is property, it is exempt from the Virginia Procurement Act. The motion was approved. Mrs. Copeland moved the Board go into executive session pursuant to §2.1-344A3 to discuss possible land acquisition; Mr. Burton seconded the motion, and the Board entered executive session at 5:35 p.m. Dr. Cardea moved that the Board end executive session and enter regular session; Mrs. Copeland seconded the motion, and the Board entered regular session at 7:30 p.m. On motion of Mr. Burton, seconded by Dr. Cardea, now, therefore, be it resolved that the School Board hereby certifies that, to the best of each member's knowledge, {i} only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive session to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive session were heard, discussed, or considered by the School Board: AYES: NAYS: None ABSENT DURING VOTE: None ABSENT DURING MEETING: None Dr. Cardea, Mr. Burton, Mr. Cribbs, Mrs. Copeland, Mr. Goodwyn. e Board Miss Lilith Brown, President of the SCA at Matoaca High School, spoke to the Board regarding the $50 parking fee to be charged to driving students. Miss Brown read the following resolution, which was approved by seven area high schools: RESOLUTION WHEREAS, we find the $50 parking fee imposed for the next year to be exorbitant; and WHEREAS, the entire school will benefit by the security patrols afforded by said fee; and WHEREAS, we feel it is unfair to place the entire funding burden solely on the County's high school drivers; now therefore be it RESOLVED by the Student Cooperative Associations of seven high schools of Chesterfield County that the $50 parking fee for the 1990-91 school year be removed, and replaced by a flat fee to be paid by all students of Chesterfield County High Schools for security services, and a reasonable fee on driving students to cover expenses incurred by schools to provide and maintain parking for students. Mr. Goodwyn asked the legality of the resolution. Mr. Westbay stated the State regulations does not permit the assessment of a general type fee - it has to be a fee assessed for specific purposes. (It would cost $14/student for a general assessment i~f it could be done.) The attorney has provided a brief written analysis on this issue. Mr. Goodwyn moved that the parking fee be reduced to $25 per driving student and ask the Superintendent to find additional funds necessary to finance security guards through a cost saving effort in other areas of the budget. Mr. Burton seconded the motion. Dr. Davis asked if the goal is to find 50% of $152,000, would the Board wish to reallocate funds for that cost? Mr. Goodwyn responded yes. He asked if the Board does determine to spend the budgeted money in a different manner, he would urge the Board not to identify a specific account from which the money would come. Mrs. Copeland stated in requesting this parking fee, $5 per month does not seem like too much for the opportunity to park on school grounds. She expressed concern that the Board would be putting other programs in jeopardy by using $75,000 from the budget in this way. Dr. Cardea stated we are seeing a process that may become more prevalent - a type of user's fee throughout the school. He does not agree with 'tampering' with the budget at the "11th" hour with changes. VOTE: AYES Mrs. Copeland. Mr. Goodwyn, Mr. Burton, Mr. Cribbs; NOs - Dr. Cardea, AWARDS AND RECOGNITIONS Memorandum #196 - Recoqnition of School Health Service~ The School health services for the students of Chesterfield County Public Schools are provided 20 public health nurses employed by the Chesterfield Health Department. Many of these nurses serve more than one school. Debra Marlow introduced Linda Koogler, nursing supervisor for School Health Services, and recognized the following school nurses: Kathy Barnes, Brenda Bowman, Georgia Cobbs, Cindy Covington, Judy Craggs, Becky Dyson, Charlotte Engels, Carol Goode, Jane Harris, Jean Howard, Mildred Jones, Roberta Klouse, Nancy Lynch, Helen L'Heureux, Julie Miller, Judy Moore, Joan Mulshine, Mary Smith, Karen Voss, and Marcia Williams. Memorandum #197 Recoqnition of Chesterfield Technical Center's Award of Excellence by National Schools Public Relations Association (NSPRA) The Chesterfield Technical Center is the recipient of an Award of Excellence from NSPRA for their video tape titled Think Aqain. The award was presented to the Tech Center Principal, Jeff Baughman, and Assistant Principals, Jane Chandler and Deborah Genier. Memorandum #198 - Can Do Kid C.A.R.E. Club Recoqnition Evergreen Elementary School organized a Can Do Kid C.A.R.E. Club for the 1989-90 school year. lhe letters C.A.R.E. present qualities - cooperation, positive attitude, respect, and effort. Ashley Elizabeth Smith, Adam Smith, Austin Lee and Melissa Cochran, students at Evergreen Elementary, presented Board members and Dr. Davis I C.A.R.E. buttons and a banner displaying the Chesterfield County school logo. Memorandum #199 - Recoqnition of the National Mathcounts Winner and Coach Deborah Marlow recognized Nicholas Loehr, eighth-grade student at Midlothian Middle School, who placed fifth in the nation in the Mathcounts competition in Washington, D.C. May 17-20. Nancy Depew was his sponsor for the state and national Mathcounts competition, and coach of the Virginia leam. Virginia Power hosted the state Mathcounts contest which is sponsored by the National Council of Teachers of Mathematics, the American Society of Professional Engineers, and a variety of corporate sponsors. Memorandum #200 - Recoqnition of Participatinq Businesses in the Busines~ )nternship Proqram Ruby Cooley, Instructional Specialist for Vocational and Adult Education, highlighted the memorandum. The Business Internship Program is a pilot program funded by a $5,000 federal grant through the State Department of Education. This grant, with cooperation of the business community, provided an opportunity for 30 Chesterfield educators to participate in an internship involving 11 businesses in the Richmond metropolitan area. Mrs. Cooley introduced representatives from the following participating businesses: Virginia Power, Marco Machines and Design Company, Ukrops, Hotel/Motel Association, RJR-Nabisco, WTVR-TV6, MCV Hospitals, County Bank of Chesterfield, IBM, Thalhimers, and E.I. Dupont De Nemours and Company. Memorandum #202 - Recoqnition of Student Awards The following students received special recognition for their outstanding accomplishments during 1989-90: ~ational Merit Scholarship Proqram Finalists: Ashley E. Harwell, Alice V. Lee, Angela F. Brenner, M. Scott Covey, Mic)'~ael J. Hafdelin, Sean R. Stewart, William E. Woodson, Thomas L. Church, Virginia Hague, Brent C. Kemp, Christopher L. Spinelli, Brian S. Mason, Leslie K. Yonce, and Raaj K. Popli. National Achievement Scholarship Proqram for Outstandinq Neqro Student Finalists: LaTonya Butts and Andrew McEnhimer. Virqinia Scholars: Margaret B. Blackburn, Daniel J. Corcoran, Sean R. Stewart, and Leslie K. Yonce, who is also a Jefferson Scholar. Virqinia Junior Academy of Science First Place Winners: Lisa M. Baird, Le L. Lam, Sharon L. Chesher, Mai Q. Truong, Michael G. Eliasek, and Kristy L. Stephens. Younq Authors' Contest State Winners: Chris Gunther, Derek Shannon, Amy Trott, Becky Patton, and Jennifer Eberly. Virqinia Geoqraphy Bee: Joshua Stewart, Jared Jenkins, Trevar Scott, and Benjamin Gates. Kathy Hughes will compete in the National Discover Early American Map Contest after winning district and state competition. Glenn Hofsinger won first place in Virginia in the National German Exam Senior Awards Program. Kristle Michalek won first place in a technical report writing competition at the Virginia Technology Student Association Conference. Martha Holland was selected by the Foundation for Exceptional Children as a national Yes I Can award winner. Drew Lindsey was the Chesterfield County Spelling Bee winner and Brian Gibson was runner up. Cathleen Corrie won the high school competition. Mrs. Lula Hair spoke on behalf of the Chesterfield County School bus drivers. She stated the best personnel available needs to be maintained for the safety of students and to maintain the standards set by the employees. In order to attract and keep bus drivers, a better benefit package needs to be provided. She asked that the Board look carefully at the budget and give bus drivers State Retirement for the 1990-91 school year. Mrs. Hair recognized the bus drivers who were attending the meeting. SUPERINTENDENT'S REPORT ~emorandum #195 ~chools Construction Status for Ecoff and Woolridqe Elementary As directed by the School Board at the May 22, 1990, meeting, Construction Control Corporation has looked at ways to get Ecoff and Woolridge Elementary Schools ready for occupancy by the opening of school - September 4, 1990. A status report was given to the Board. Ecoff Elementary School: The contractor has been advised to complete all phases by August 16, 1990. During the last three weeks, good progress has been made by most trades by working overtime, and the building is now dried in. It is believed a partial occupancy can be achieved by August 27, 1990, and school can open on September 4, 1990. Woolridge Elementary School: The current completion date is September 9, 1990, whereas the contractor's recovery schedule indicates completion of phases 2 and 3 by September 18, 1990. It is hoped by the end of this week the administrative and classroom areas will be dried in. In recommending final budget adjustments for this year, Dr. Davis indicated to the Board he wished to reserve $100,000 for implementation of alternative plans. The point has been reached that a recommendation can be made that the alternative plans be canceled and that an accelerated schedule be negotiated that can be delivered within ~he $100,000. Currently there is a proposal from the contractor to complete phases 2 and 3 by September 1, 1990, and phase 3 by September 23, 1990. A slide presentation was given to the Board to show the progress of construction at Ecoff and Woolridge Elementary Schools. Mr. Goodwyn moved that the School Board authorize cancellation of alternative plans for Ecoff and Woolridge Elementary Schools, authorize the Superintendent to negotiate an acceleration change order not to exceed $100,000 and ask the Superintendent to bring a recommendation to transfer available funds to pay for the change; Dr. Cardea seconded the motion, and it was approved. ~emorandum #201 - Math and Science Center Presentation Mrs. Betsy Waring, Director of the Mathematics and Science Center, gave an overview of the Mathematics and Science Center and its programs. She presented information to each Board member regarding the programs at the Center. The Mathematics and Science Center is a joint venture of five public school divisions in the greater Richmond area Chesterfield, Goochland, Hanover, Henrico and the city of Richmond. Dr. Davis serves as chairman of the Board of Directors, and Mr. Burton is the School Board member from Chesterfield County. Mr. Westbay serves on the Finance Committee. Mrs. Waring stated a new program will be offered next year - the Challenge Center. This will be a space simulation where children will have a two-hour simulation experience, lhis Challenge Center was made possible by a gift from Signet Bank. Mrs. Waring said a number of the programs can be taken to the schools. Memorandum #209 - Use of Styrofoam in Chesterfield County Public Schools Because of concern related to the use of foam cups and containers in the secondary schools, information has been made available to all principals to help them provide answers to teachers and students in their schools. This information was presented to the Board. Memorandum #177 - Advisory Committee Appointments In spite of an extensive effort, parent membership on the Gifted and Talented Advisory Committee from the Bermuda District and minority parent membership on the Special Education Advisory Committee was not accomplished. The Board was asked to approve the names as presented for the Committees with the understanding additional names will be brought to the Board in August. The recommended appointments were presented to the Board. Dr. Davis stated he was continuing to try to balance the committees by magisterial districts. Mrs. Copeland moved that the School Board appoint the individuals as presented as members of the Gifted and Talented, Special Education and Vocational Education Advisory committees and authorize the Superintendent to communicate such appointments and appointment terms. Dr. Cardea seconded the motion, and it was approved. Memorandum #205 - Educational Specifications for Two New Senior Hiqh Schools Educational specifications for the "South of 360" and "Northern Area" high schools were presented to the Board. Dr. Davis stressed that the students and parents design the programs; the architect then designs the building to meet the needs of the programs. Mr. Jim Copeland, architect, showed the plans and scales for the new high schools. This plan encompasses a two story unit as part of the building. The Chesterfield Alternative Program (CAP} for emotionally disturbed children will be a separate facility for these schools. Mrs. Copeland moved that the Board approve the high school educational specifications and architect's design of the "South of 360" and "Northern Area" high schools and authorize the Superintendent to proceed with construction design for these schools. Mr. Goodwyn seconded the motion, and it was approved. Mr. Burton moved that the Board go into executive session pursuant to §2.1-344A2 to discuss disciplinary action regarding student case 1990-18; Mrs. Copeland seconded the motion, and the Board entered executive session at 9:55 p.m. Mrs. Copeland moved that the Board end executive session and enter regular session; Mrs. Burton seconded the motion, and the Board entered regular session at 11:00 p.m. On motion of Mr. Burton, seconded by Mrs. Copeland, now, therefore, be it resolved that the School Board hereby certifies that, to the best of each member's knowledge, {i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive session to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive session were heard, discussed, or considered by the School Board: AYES: Dr. Cardea, Mr. Burton, Mr. Cribbs, Mrs. Copeland, Mr. Goodwyn. NAYS: None ABSENT DURING VOTE: None Mr. Burton moved that the Board accept the recommendation of the Superintendent that student case 1990-18 be expelled for the remainder of the school year for distribution of LSD on school property and that the parents be informed of the readmission procedures; Mrs. Copeland seconded the motion, and it was approved. There being no further business, the meeting was adjourned at 11:05 p.m. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #210 (89-90) TO: FROM: SUBJECT: June 26, 1990 c,oo OFFICE OF THE SUPERINTENDEN SPECIAL EDUCATION TASK FORCE REPORT PERTINENT INFORMATION: The Special Education Task Force was appointed from a list of volunteers and assigned the following issues: Study recent state report on special education and determine implications for Chesterfield County Public Schools Determine methods of monitoring and resolving complaints Study methods of improved communication about procedures and programs Strengthen the role of the school in delivery of instruction and administering procedures for exceptional education students. The Task Force was comprised of parents (12), school administrators (6), special educators (4), special education advisory committee members (4), and Exceptional Education Team members {2). EVALUATION/ANALYSIS: The Task Force was divided into four teams with each team studying one of the issues. Information was obtained from the following sources: The Board of Education's report for improvement in the State of Virginia Current policies, procedures, handbooks and brochures, and state regulations A survey of special education teachers, special education coordinators and parents of identified handicapped students. Based on the information gathered and analyzed, the Task Force addressed the current status of Chesterfield County Public Schools and made recommendations for improvement. The report of their findings is attached. EED/BC/mha Attachment Chesterfield County Public Schools Special Education Task Force INTRODUCTION The Special Education Task Force was appointed and assigned the following issues: - Study recent state report on special education and determine implications for CCPS. Determine methods of monitoring and resolving complaints - Study methods of improved communication about procedures and programs - Strengthen the role of the school in delivery of instruction and administering of procedures for exceptional education students. This rep.oft addresses the current status of CCPS and makes recommendations for improvement. ACKNOWLEDGEMENT The Special Education Task Force, gratefully acknowledges the contributions and assistance provided by Midlothian High School's Probability and Statistics classes. Their enthusiasm, hard work and insightful analysis of the data collected are to be highly commended. The students ability to process the large number of data proved invaluable to this committee. The quality of their accomplishments reaffirms our faith in todays youth. SPECIAL EDUCATION TASK FORCE Facilitator: Barbara Crews Special Education Coordinator Parent Representatives Children's School Maureen Henry Joan Corne Diane Taylor William Haneke Linda Welch Ann Taylor Timothy Welsh Donna Mort Joan Hurdle Roger Bartlett Carolyn Bartlett Wenda Singer Robious Middle Midlothian High Midlothian High Midtothian High & Robious Elem. Midlothian High & Robious Middle Midlothian High & Robious Middle Clover Hill High Clover Hill High Wells Elem. & Chester Middle Curtis Elem. & Thomas Dale Curtis Elem. & Thomas Dale Robious Middle Education Representatives Mary Slater, Principal Edith Siebel, Principal Janet Evans, Ass't Principal D.I. Cheatham, Ass't Principal Paul Martin, Ass't Principal Jim Porach, Principal Brenda Hatcher, Head PT/OT Maureen Corcoran, Head Speech Pathologist Sharon Brock, Administrative Assistant Lisa Troutman, School Psychologist Laura Michaels, LD Teachear Mary Richardson, Vocational Assessor Crestwood Elem. Bensley Elem. Gordon Elem. Midlothian High Providence Middle Meadowbrook High Professional Development Center Professional Development Center Gates Elem. Harrowgate Elem. Clover Hill Elem. Technical Center Special Education Advisory RePresentatives Linda Koogler Health Department Eileen Brown Parent Suzanne Fleming Social Services David Creecy Parent ISSUE STUDY RECENT STATE REPORT ON SPECIAL EDUATION AND DETERMINE IMPLICATIONS FOR CHESTERFIELD COUNTY PUBLIC SCHOOLS STATE REPORT ON THE IMPLEMENTATION OF RECOMMENDATIONS CONCERNING SPECIAL EDUCATION I. PLANS FOR IMPROVEMENT IN LOCAL SPECIAL EDUCATION PROGRAMS Implementations for Chesterfield County Public Schools This document addresses the implications of the Virginia Board of Education's recent recommendations concerning special education for our school system. Our subcommittee has studied the state's plans and our report is organized according to the Board of Education's report. The following suggestions are offered for the task force's consideration: 1. Increase the supply of appropriately endorsed special education teachers: Status of Chesterfield County The Human Resource Division recruits in colleges, universities, makes personal contacts, additional advertising and follows up with candidates. Because of these efforts the school division has realized an increase of 5% in the special education applicant pool. Recommendations for Chesterfield County a. Make availability of education scholarships known to Chesterfield County students. b. Make accurate projections of Chesterfield County Special Education needs so that an adequate number of properly certified teachers are made available at the beginning of the school year or as needs arise in the system. c. Continue current recruitment practices. Establish guitlelines on desirable adminisu'ative staffing levels to support local programs. Status of Chesterfield County a. Currently the principal or his/her designee act as special education coordinator in each school. b. In each special education area there is an Instructional Specialist to advise, support, demonstrate appropriate remedial activities and conduct research on the latest techniques for each ma. o Recommendation for Chesterfield County Develop Administrative Assistant positions to act as Special Education Coordinator for all schools with 4 or more special education classes. Develop guidelines for local inservice programs to improve staff understanding of their responsibilities for the education of all students within the school including the best practices for mainstreaming handicapped students. Status a. of Chesterfield County Staff development is handled on a system-wide basis. Inservices are provided on needs expressed by each school. The Special Education Department conducts inservices to Special Education teachers and Special Education Coordinators on mainstreaming, etc., which they in turn share with their schools. Recommendations for Chesterfield County a. Make inservices available to staff on a regular basis. b. Provide specific training to teachers on enhancing peer awareness and acceptance of special populations. Develop alternative programs for students who are not handicapped. Status of Chesterfield County Currently Chesterfield County has several programs designed to develop alternative programs for students who are not handicapped. The Consulting Teacher Program shares with teachers alternative approaches to working with children who are experiencing difficulty in the learning environment. A problem- solving relationship is formed between the consulting teacher and classroom teacher. Tn.e collaborative process then develops specialized techniques and alternative approaches zor use within the classroom. b. Teacher Assistance Team - A team chosen by the administrator, usually composed of 2 classroom teachers and a resource teacher. The role of the*reacher Assistance Team (TAT): (1) Help teachers to establish successful programs for students with learning and behavioral problems. (2) Provide support services to teachers in mainstreaming handicapped students. (3) The TAT will employ a graphic problem solving strategy to assess the needs of referred students. c. STAT - Success Through Alternative Training - A program for students whose needs are not being met in regular classroom. Students attend the Vocational Technical Center to be exposed to various technical as well as academic areas. Recommendations for Chesterfield County a. SMALLER CLASSES!!!! b. Increase the availability of consulting teachers to the schools. c. Increase the number of ED liaisons and make these individuals available to the schools to consult on behavioral and/or emotional problems. d. Provide inservice training designed to help classroom teachers in developing alternative programs. e. Expand STAT Program to serve more students. Improve proced~s ensuring the placement of students in the least restrictive environment (LRE) in local school divisions. ~;tatus of Chesterfield County The school I.E.P. Committee reviews all evaluations and information on each child to ensure all needs are being met in a least restrictive environment. Recommendations for Chesterfield County a. It is felt that Chesterfield County staff have worked well to provide for the least restrictive environment in programming. It may be helpful to obtain data from the other school divisions to study their procedures and determine if we might improve our own. b. In determining the most appropriate placements for children, consider the use of support staff (e.g., aides) to help provide remediafion in the regular classroom. This may allow some special education to remain in the regular classroom or to spend more time there. Improve procedures for considering and documenting the adequacy of provisions in special education programs for PE, VE, and needed related services such as OT and PT. Status of Chesterfield County Local school pupil personnel teams work directly with children and are aware of the needs of each student. The team ensures that these services are provided in each case. Recommendations bo for Chesterfield County Verify that these services are being provided. Document consideration of ~d.,L related services to ensure that all the child's needs are being met. Make sure that parents axe aware of the diversity of services available through the school system. 7. Establish Parent Resource Centers in local school divisions. Status of Chesterfield County Chesterfield County developed a Parent Resource Center in the 1988-89 school year. It currently is housed at Challdey Elementary School and is completely staffed. The staff has received all appropriate training, conducted 2 courses for parents, "Understanding Special Education". The State Department of Education commended the resource center on its programs. Recommendation for Chesterfield C°untv Continue development in this area. 10. Strengthen and improve the relationships and communication of parents with staff in local school divisions. Status of Chesterfield County a. Chesterfield County currently has a Special Education Advisory Committee whose main objective this year was to accomplish the improvement of relationships and communication of parents with staff in the school system. In the fall of 1988, a Special Education Task Force was established to examine the current Special Education Programs, to make recommendations to the Superintendent for improvement in the Special Education progratns and relationships and communication of parents and staff. Social Workers and Psychologists have provided programs for parents. Recommendations for Chesterfield County a. Make parents aware of Parent Advisory Committee. b. Identify other resources available to parents (e.g., Special Education Advisory Committee). Make sure school staff are aware of these resources as well. c. Support the development of groups for parents (e.g., Support Group for Parents of LD Students). Use of self-monitoring process for determining local school division compliance with federal and state laws and regulations. Status of Chesterfield County a. The special education monitoring form (SE2) is used in the schools to ensure compliance with timelines and special education mandates. b. Special Education department updates the annual plan to coordinate compliance. c. Formation of Special Education Task Force to examine current practices. d. Monthly meetings for Special Education Coordinators conducted by the Special Education Department to help coordinators with compliance. Recommendations for Chesterfield County a. Self-monitoring process is developed and available for use. Encourage use. b. Continue Special Education Coordinators' meetings to keep local staff abreast of new developments. Implement program evaluation model in local school divisions to assess the quality of their programs. 11. Status of Chesterfield County Insu'uctional Specialists observe the programs they are responsible for and share with the principals their observations. Recommendations for Chesterfield County a. Obtain copy of criteria being used by State Depa,"tment to evaluate programs to see if this would be useful for Chesterfield County's own use. b. Inservice school staff on how to evaluate their own programs. Improve the development and implementation of individual education programs (IEP) for students in local schools. Status of Chesterfield County a. Annually the Special Education Department conducts inservices for Special Education teachers on development of LE.P.s. b. Periodic monitoring of I.E.P. by Instructional Specialists in all Special Education areas. Recommendations for Chesterfield County a. Promote the ACTIVE involvement of regular education teachers in development of the IEP (e.g., release time from regular ed class to work with resouxce personnel). b. Provide more information to parents on how to work with their children. c. Continue inservicing teachers on good IEP practices. 12. Implement a more efficient student records system in local school divisions. Status of Chesterfield County a. The current special education forms are maintaining and documenting the information needed for each child. b. The monitoring form (SE2) is used in schools to ensure compliance with timelines and special education mandates. Recommendation for Chesterfield County Create a central data base for special education records so that paperwork load on local schools. and special education teachers might be alleviated. 13. Implement inservice programs in local school divisions for school principals on new developments in the area of the application of discipline to handicapped students. Status of Chesterfield County a. Inservices are conducted each year by the Instructional Specialist for Emotionally Disturbed on the implementation of "Boys Town Administrative Intervenuo . Boys Town instructs adminisu'ators methods to deal with students who are not responding 14. appropriately to teacher instruction in the classroom, techniques for de-escalating disruptive behavior, obtaining and maintaining instructional control, teaching alternative behaviors, and preparing students for classroom reentry. Participants are trained to implement a set of increasing office consequences and to use contracts and system forms for documenting student interventions. Workshops are designed .for support and administrative personnel. Inservice on Social Skills Training are provided to the schools by the Special Education Department. These inservices provide information on methods of teaching social skills in the regular education classroom. Recommendations for Chesterfield County a. Continue Boys Town inservice u-aining and provide inform.~tion on modifying program for different types of students. b. In relation to discipline, provide training to all county bus drivers to promote safety and control during the transportation of all students Implement inservice programs in local school divisions to ensure understanding, of the requirements of the State Department Records Management procedures in protecung the confidentiality of student records. Status of Chesterfield County Stated in The School Board Policy - Appendix E The principal or designee shall be responsible for the collection, maintenance, security, use, disclosure and content of the scholastic record in accordance with regulations stated in Appendix E. Recommendation for Chesterfield County Continue county inservice programs for Special Education Coordinators to ensure understanding of school board policy. H. PLANS FOR IMPROVEMENT 1N DEPARTMENT OF EDUCATION SERVICES The committee felt that many of these items were not applicable to local school divisions. However, we felt the following items had implications for Chesterfield County Public Schools. Develop plans for providing training and technical assistance to local school division staff based on an assessment of their needs and concerns. Recommendation for Chesterfield County Develop Chesterfield County needs assessment, communicate with state. Establish state-level advisory committees for each special education curriculum area with representatives of school divisions, parents, higher education, and other agencies to assist in the identification of needs and concerns for that area of exceptional.ity and the development of policy as well as the provision of technical assistance and training. Recommendation for Chesterfield County Have instructional specialists available and prepared to provide modified materials and programs. Implement established policies and procedures within the Department of Education to be applied consistently across the state. Recommendation for Chesterfield County Encourage a cooperative effort among the agencies involved (e.g., Chesterfield County staff, Department of Social Services, Mental Health). ISSUE DETERMINE METHODS OF MONITORING AND RESOLVING COMPLAINTS DETERMINE METHODS OF MONITORING AND RESOLVING COMPLAINTS Currently, there is a channel suggested for resolving problems. This begins at the building level with the special education and regular classroom teachers, principals, and assistant principals. These are the people most directly involved in the student's daily school life. If the problem cannot be resolved at that level, appropriate alternatives are available as shown on the attached flow chart. There is also a communication/information source presently being used. All parents of Chesterfield County students receive the Chesterfield County Public Schools Answer Sheet through a mailing in the early fall. This booklet contains some suggestions for problem- solving with emphasis on the appropriate channels for resolving problems. Conclusions of this committee are that education and communication are the main focus areas for change in resolving complaints. In determining the type of education and communication it is necessary to note some examples of the sources of complaints. This includes the complete special education process including, referral, screening, evaluation, IEP development, placement, and delivery of servaces. 2. Snecial Education Services There are differences in the delivery of services in one school as compared to another. For example, some schools may have a consulting teacher as a resource while others do not. Some schools may have a flail-time psychologist while others do not. Some special education programs focus on remediafion while others focus on compensatory skills. Parent Involvement Parent involvement may differ from one school to the next. Some parents are not informed of their rights and responsibilities and do not understand the extent of their involvement. 4. Sutmort Grout~s Support groups are not readily available to parents. Following are some specific suggestions for addressing the issues of education and communication for parents and for professionals working with special education. parent Education/Communication a. Continue and expand the Parent Resource Center. be Establish more site-based support groups to address special education ~opics. Some schools have these groups working presently to help in understanding disability areas or to help in transitions from one school to another. c. Parents should receive pertinent information at the beginning of the special education process. Examples of information to distribute include: Parent Resource Flier - Chesterfield County Schools Parent Guide to the Special Education Process - Handbook for Parents of Handicapped Children -Rights and Responsibilities Teachers and Administrators Education/Communication a. Provide required inservice training to educate and update professionals about special education procedures, identification, placement, and service delivery. This should be mandatory for special education teachers, administrators, special education coordinators, and guidance counselors. b. Parent handbooks and information should be made available to parents at the onset of the referral process. For example, we suggest mailing the Chesterfield County Schools-Guide to the St~ecial l~ducafion Process and the parent Resour~ Center flier with the initial screening summary. c. Librarians can establish a collection of books, tapes, filmstrips, or magazines related to handicapping conditions. With the help of special education teachers and the administrators these mini-libraries can specifically address special needs within that school setting. In conclusion, we propose changing the flow chart on the previous page to begin with communication and education for parents and teachers. As previously stated, the channels for resolving problems should begin with the teachers and administrators at the building level whenever possible. This committee, then, stresses the importance of education and communciations for all those involved with students. PRESENT STATUS OF PROBLEM - SOLVING I CO UNTYSCHOOLBOARD l [ SUPERI~[ENDENTS 'i DIRE [CTOR OF [ SPECIAL EDUCATIONI I v~o~v~ ;rEctus'rs ] I BUILDIN¢ ?RINCWAL I BUILDING AD ~MINIS~TORS PROPOSED CHANGE COMMUNICATION OF AVAILABLE RESOURCES TO PARENTS AND TO TEACHERS ISSUE STUDY METHODS OF IMPROVED COMMUNICATION ABOUT PROCEDURES AND PROGRAMS CURRENT COMMUNICATION POLICY IN SPECIAL EDUCATION In examining methods of improved communication about procedures and programs, the subcommittee reviewed resources currently available and procedures for sharing these r~sources with the community. Four major areas were identified: identification of students needing services, special education procedures, information on programs and support services for parents. Identification of students occurs not only within the schools but also through information shared with the community. Preschool and speech service brochures are sent to nursery schools, day care centers, pediatricians and libraries in the spring as part of "Child Find". These are mailed out by the Parent Resource Center. Preschool and speech service brochures are sent to schools for parents at kindergarten registration. Parent handbooks, preschool, speech, OT/PT broChures are avmtao schools for distribution. A parent handbook and procedural safeguards (on the back of SE 4, 4a and 5) are given to parents of students going through the eligibility process. Questions concerning this process are answered at the school level. Orientation for parents whose infants are transitioning into the preschool program is given in three sessions during February, March and April. A videotape and brochures are available through the Parent Resource Center. Orientation for parents whose children are wansitioning out of preschool into school-age programs is held in April. Videotapes and brochures will be available also through the Parent Resource Center. Individual schools provide orientation to their building as the need arises. Information on pr. ograms and support services for parents is available through the Parent Resource Center which is currently housed at Chalkley Elementary. This center is equipped with books, pamphlets, filmstrips, and videotapes. Consultation by two staff members (one is a parent of a special education student) concerning various special education services and support groups is available. The staff is providing Understanding Special Education (U.S.E.) workshops for parents and regular education teachers. Three workshops at'e being provided in 1988-89; the fa'st was offered to parents of special education students at Hopkins and Falling Creek Elementary. The second will be offered for parents of students at other elementary schools. The third will be offered for parents of secondary special education students. Parents are notified through a flyer. Workshops cover the parent's role in gathering information, the special education process, writing IEPs, and problem solving. Parmership Series workshops for parents, educators and administrators can be offe~ by the center's staff. Elementary principals were notified that these workshops coma be provided on their request. These workshops cover topics such as career education, the hard to reach parent, building cooperation between schools and parents and teacher/parent coaching teams in special education. A needs survey will be sent home with all special education students this spring to assist in planning workshops for 1989-90. Parents will be informed about the center through brochures. Some schools have included an article on the Parent Resource Center in their newsletter. This spring, videotapes on the EMR, TMR, LD and ED programs were made in classrooms throughout the county by the exceptional education team. These videotapes will be shown to parents as part of the orientation of students moving from preschool to school-age programs. The videotapes will be available to all parents at the Parent Resource Center. In addition to the support services provided by the Parent Resource Center, the OT/PT staff, school psychologists and social workers provide numerous ongoing inservices for the community.. Concerns Exnressed to the Soecial Education Task Force The following concerns were voiced by parents through a special education survey and personal interviews. Four hundred questionnaires were returned. 90% of these responses were very positive about the quality of communications concerning procedures and programs. However, about 10% of the responses did stress several or all of the following concerns: Parents lack knowledge concerning basic special education terminology and the LE.P. process. Some parents indicated that the I.E.P. was developed prior to the meeting and that they were under the impression that their input was not necessary. Parents perceive a lack of communication between mainstream teachers and parents and mainstream teachers and special education teachers. General, mainstream teachers do not attend I.E.P. meetings and often do not appear to understand the special needs of special children. Parents feel that mainstream teachers need training in this regard. The survey also indicated that some parents experience a breakdown in communication between parent and teacher. 3. Some parents reported a serious resistance to their initiative and convictions regarding the needs of their children. They perceive this as insensitivity to their input 4. Parents lack information concerning transitions from elementary to middle to high school and post high school opportunities. Recommendation~ 1. Publicize ~he Parent Resource Center through literature, etc. 2. Priority status should be given to the Special Education Coordinator's communication task with parents, especially regarding: a. the development of a parental referral procedure to the Parent Resource Center;, b. the referral of parents to available resources within the school system and community at large. Special emphasis should be placed on facilitating successful transitions of students, particularly during high school in preparation for independent living; c. communication of the grievance procedures when parents disagree with the programs or procedures. Every effort should be made by the regular education teacher as well as the special education teacher to promote open communication concerning the needs and progress of students. For example, completion of the mainstream checklist on a regular basis, is one method of effective communication. Mainstream teachers should be advised of the IEP meeting and encouraged to attend and provide input where appropriate. Every effort should be made to set up parent/teacher conferences if requested. ISSUE STRENGTHEN THE ROLE OF THE SCHOOL IN DELIVERY OF INSTRUCTION AND ADMINISTERING OF PROCEDURES FOR EXCEPTIONAL EDUCATION STUDENTS STRENGTHENING THE ROLE OF THE SCHOOL IN INSTRUCTION AND PROCEDURES To determine how to strengthen the role of the school in instruction and procedures for exceptional children, the task force surveyed parents, special education teachers, and special education coordinators. The following is a summary of the results of the survey. Most parents indicated satisfaction with their child's participation in the special education program. Transitional plans were cited as an important area to develop. A few parents indicated they did not understand many special education terms, i.e. I.E.P., mainstream. Most teachers felt they received adequate support from their administrators. But they also indicated that they did not have sufficient time to coordinate the development of the I.E.P. and delivery of instruction with mainstream teachers. Lack of time was also the reason cited to adequately coordinate the administration of special education procedures, e.g. linkages with parents and other educators, and administer educationals. Special education coordinators also felt that they lacked the necessary time to coordinate services for students. They indicated that the responsibilities of the special education coordinator should be a full time job. The survey indicated that although parents were basically satisfied with the special education se~ices teachers and coordinators felt that the delivery of services could be improved if they were given more time to coordinate the program. Refer to the appendix for an item analysis of the survey and graphs. RECOMMENDATIONS In order to strengthen the role of the school in delivery of instruction and administration of procedures for exceptional education students, the committee recommends that the surveys initially developed to gleam information from parents, teachers, and administrators, be refined and readministered at periodic intervals. The following recommendations are made based on information from surveys to parents, special education teachers, and special education coordinators. Parents Survey 1. Continued efforts should be made to communicate to parents the necessity of their active involvement in the development of the I.E.P. 2. Every effort should be made to communicate to parents in terms they can understand. 3. Attempts should be made to improve communications betweeen parents, special education teachers, and mainstream teachers. 4. Expand educational opportunities to exceptional students to include vocational education and other electives. 5. Transitional services, i.e. from school to post secondary life, should be made available to all exceptional education students. 6. Efforts should be made to explore methods to remove the stigma from the special education label. Teachers Survey 1. Continued efforts should be made to encourage parents to be actively involved in their child's educational process. 2. Provide on-going inservices and college courses to mainstream teachers designed to foster underatanding of exceptional childlren. Training .should include techniques to modify curriculum and to develop I.E.P. goals and objecuves. 3. Sufficient time should be allotted to special education and mainstream teachers to provide opportunities to address the students' educational needs as a team. 4. Expand teacher assistance teams to all schools. Coordinators Survey 1. ~ person should be assigned to each school whose sole responsibility is to coordinate special education services. APPENDIX PARENT SURVEY ITEM ANALYSIS 1. Are you pleased with the special education services that your child receives? Eighty-six percent (86.6%) of the parents responding to the survey were pleased with the special education services their child received in the resource room. Many parents commented that services provided by the resource room boosted the self-esteem of their child. Only a small percentage of those surveyed were displeased with special education services. Three percent (3.0%) were not pleased with resource room services, 4.8% were not pleased with services received in the self-contained classroom, and 5.9% were not pleased with services received on a consultation basis. Parents were most dissatisfied with services provided on a consultation basis. However, this survey did not reveal any major problems overall with services offered through special education. Are you satisfied with the degree to which you are involved in making up the LE.P. for your child? Most parents were satisfied with their involvement in their child's I.E.P. Three hundred and seventy six parents responded that they were satisfied with their participation in developing the I.E.P. Only 15 parents responded negatively. Are you satisfied with the degree to which you are involved in carrying out the objectives of your child's I.E.P.? Three-hundred and sixty-three parents indicated they were pleased with their involvement in cart3dng out the objectives of their child's I.E.P. Only 29 of the parents expressed dissatisfaction. Some parents commented that they were unfamiliar with the term I.E.P. Are you satisfied with the extent of communication between parent, teacher and support services (OT/PT) as related to instruction? Three hundered and thirty one parents indicated they were satisfied with the extent of communication between parent, teacher, and support services. Only 31 parents were not sat/stied. Several parents commented that they felt that the communication between regular and special education teachers needed to be strengthened. However, 8.2% of those responding expressed dissatisfaction, while 87% said they were pleased with school to school. Overall, parents were satisfied with the communication between themselves, educators, and support services as it related to nstmction. 5. Is your child appropriately mainstsreamed? In response to this question, 286 parents indicated that they believed their child was ai~propriately mainstreamed This represented about 80% of those surveyed. Approximately 6% of those surveyed felt their child was not appropriately mainstreamed. Several parents commented that they did not understand the mainstream process, and thus could not accurately answer the question. Are you satisfied with counseling services as they related to preparing your child for high school? In this study, 86% indicated satisfaction with counseling services. However many of those surveyed responded "Not applicable," indicating the questions did not apply to them. Many parents commented that their child had not reached a level to receive counseling for high school. Fourteen percent (14%) of those who could apply the question were not satisfied with counseling services. Some parents felt more counseling services needed to be offered to help special education students better adjust to high school. 7. Is your child able to take advantage of elective courses? Although 221 parents could not apply the question, there were 114 parents who said their child was able to take advantage of elective courses. Parents of younger children, especially at the elementary level, were not exposed to elective course. Furthermore, 45 of those who could apply the question said their child was unable to take advantage of electives. Many parents commented that they would like to see a wider variety of elective courses offered, such as music or home economic classes. The offering of electives was an area that needed some improvements, especially in the scope of courses offered. But the majori.ty of the parents who could apply the question indicated their child was able to take elecuve courses. 8. Are you actively included in developing transitional plans for your child, such as moving from school to school or exiting to the world of work'?. Approximately 7z[.34% of the parents felt they were actively involved in the development of transitional plans for their child. However 23.03% of the parents surveyed, did not feel actively included in the development of transitional plans. Many parents commented that they were extremely concerned about their child's future. These parents expressed a need to be more involved in developing transitional plans, especially when their child was entering the world of work. 9. Are vocational,programs modified to meet the needs of your child? Approximately 33.5% of parents felt vocational programs were modified to meet their child's needs. Although this appears to be a low percentage, 64.1% indicated the question was not applicable to them. As noted before, many of the parents surveyed commented their child had not reached a level where vocational programs were offered or necessary. But of those who had exposure to vocational programs, most parents were pleased with the extent to which vocational programs were modified. Overall, ents with children preparing to enter the working world were pleased with special Par ° ' ' ute education programs related to thexr child s fur . !! I ill f""'l ! tI oell~ II I i i I'I~ CONCLUSION Overall, parents were pleased with the special education education services received in the resource room, self contained classroom, and on a consultation basis. They felt communications between teachers and students were satisfactory. The majority of parents were also satisfied with their involvement in developing the I.E.P. and carrying out its objectives. However some parents commented that they did not understand the I.E.P. process. Other parents felt that they had no involvement because the special education teacher did all the work and did not actively seek their input. When asked about the extent of communication between parent, teacher, and support services, the majority of the parents were satisfied. They also believed that their child was appropriately mainstreamed. A few comments indicated that some parents did not understand what the word mainstream meant. For the final four questions, the majority of those surveyed answered not applicable. This is attribute to the fact that many of those surveyed had elementary school children. Thin7 two percent of parents surveyed were satisfied with counseling services dealing with preparation for high school. Only five percent of those surveyed answered no, while 63% responded N/A. Thirty percent (30%) of the parents with secondary children stated their child could take advantage of elective courses and 12% answered no. It was suggested that more time be allotted for PE, music, and library. Most parents agreed that u-ansifional plans were important. In addition, the majority of parents felt that vocational programs were modified to meet the needs of their child. In conclusion, the majority of parents were satisfied with the present special education system. Ho,~ever, there were a few parents who had complaints. To improve relations between children, a suggestion was made to educate normal students about different handicaps. It was also suggested that the teachers and supervisors use laymans' terms to promote a better understanding of special education programs when communicating with parents. Concerns were expressed about using the word "special" when describing exceptional children. It was felt that the term set exceptional children apart from their peers. TEACHER SURVEY ITEM ANALYSIS 1. In trying to do your job, do you feel you have sufficient support from mainstream teachers, administrators, instructional specialLsts, and parents? The overwhelming reponse to this question was that special education teachers felt they had enough support fi.om all the participants. In most cases the response was 2 to 1 in favor of already having enough support. The one case that it was not as overwhelming was the question referring to parents. In this case many of the responses of "no" also had the comment that the parents did not know enough about or had no rime for the program. 2. Do you feel you are provided sufficient resources to help your students meet with success fi.om mainstream teachers, administrators, instructional specialists, and parents? Again special education teachers felt they had enough support from all groups, except parents. Once again the parents did not provide their time nor their effort to help program. 3. In your present position do you find you have sufficient time to maintain records, communicate students needs, establish goals, coordinate services and administer test for educationals? The responses to this question was a blanket statement of "no". The teachers felt that they didn't have enough time to maintain records, to review, help and communicate with other teachers, coordinate services, and administer tests. 4. Do you feel that the regular classroom teacher receives adequate training in how to deal with excep,tional children? Eighty-four percent (84%) of the special education teachers responded felt that regular teachers did not receive adequate training. Some teachers commented that special education teachers could help mainstream teachers or that more inservice training in the beginning of the year should be made available to regular classroom teachers. 5. Do you feel that adequate supervisory and consultation services are provided to the mainstream teacher? Sixty-three percent (63%) of the teachers surveyed answered "no", 27% answered yes and 9% N/A. 6. Do you feel that the mainstream teachers have sufficient input into the development of the I.E.P. program? Forty percent (40%) of the teachers stated that there was sufficient input, 47% stated there wasn't, and 12% did not respond. One teacher stated that he/she didn't even know they were supposed to have input. 7. Do you think mainstream teacher~: a. feel that they have sufficient information about students' strong and weak areas b. are concerned about the success of your students c. have the time required to make appropriate modifications to their lesson plans for your students The special education teachers felt that the mainstream teachers were informed, concerned, and had the time to make appropriate modifications. 8. Do you feel that the mainstream teacher is a team member in the student's total success? Seventy-seven percent (77%) of the special education teachers surveyed felt that the mainstream teacher was a team member. E~ ilJ ! 0 0 0 0 0 0 0 LO 1 III III - p,////////~_ ~- I I I 0 I,~ 0 CC The majority of surveyed special .educ the administration, the instructional spe a significant number of teachers who majority felt that they do. A program aware of the school system and get mo~ The majority of teachers also agreed the administration, the instructional was split over whether the parents supt students. In response to being questioned on th special education teachers responded as They did not feel they maintain confidential r teachers, parents,an¢ Educationteachers did develop the I.E.P.,revi~ modify classes, realisti~ prepare programs to rI services between sc! administer tests for edul The majority of teachers again felt that training to deal with exceptional childr~ The majority'of special education tea given adequate supervisory and consul mainstream classes. The majority indicated that the main: I.E.P. The majority agreed that mainstrear students' strengths and weaknesse.s; had adequate time to make appropriate Almost all special education teachers part in a student's success. ~NCLUSION ~tion teachers felt they had sufficient support from cialist, and mainstream teachers. Although there is felt that parents do not support them enough, the might be considered to help parents become more e involved. tat they were provided with sufficient resources by x:ialist and mainstream teachers. But, the majority ,ly adequate resources to help meet the needs of the -~ amount of time required to do certain activities, follows: had an adequate amount of time to ecords, or communicate with other . other professionals. Special not feel they had adequate time to ,,w and help the mainstream teachers :ally establish vocational goals, and :ach these goals,help to coordinate tools and/or school levels, and :ationals. regular classroom teachers did not receive adequate :hers did not feel that the mainstream teachers are ation services in order to appropriately modify their tream teachers did not have sufficient input to the a teachers: did have sufficient information about vere concerned about the success of a student; and changes in the lesson plans. [elt that the mainsu'eam teacher played an important COORDINATOR SURVEY ITE 1. How do you think special education screen Of the surveys received, most of the coordJ would be most effective. No one voted for centrally based visiting team. 2. How do you think special education eligibi Thirty-eight coordinators voted for a schoc centralized committee and three people vot 3. How do you think triennial review require~ Thirty-seven people voted for a school base based visiting team- 4. Who can best serve as special education o Most of the forty-four responses indicated coordinate and not teach or be an administ In your present position as special educati( time tO: a. main~n confidential records in ac{ b. adequately process referrals and sc c. adequately communicate with teac development of the I E P. d. adequately help the special educati, of the I.E.P. e. adequately help the mainstream re2 I.E.P. f. adequately and realistically establi~ reach these goals g. sufficient time to help coordinate The overall consensus was that coordina~ efficiently. ANALYSIS mg requirements can best be met? nators believed that a school based committee a centralized committee and one person voted for a [ity requirements can best be met? based committee. Only two people voted for a d for as centrally based visiting team. aents can best be met? d committee. Eight people voted for a centrally ~rdinator in your school? that the special education coordinator should rator. m coorctinator, do you fred that you have sufficient ~rdance with guidelines reenings ~ers, parents and other professionals in the m teacher review and modify the objecfitives cher review and modify the objectives in the · ;h vocational goals and prepare a program to ervices between schools and/or school levels ~ needed more time to carry out their duty Ill C '3 c.r3 I 3 7 ]il C '3 r'T- ii I I II! I11 ! III t llJ 1 I I I I / ZZZt x,, lilllL,' / I Ill ! i I --r'- o Ill.<r: i I c~ 1 IIIIII111 / I I I I I I I I I! \ ItlItlIlY ~ IIIIIII V / I 1111 11 I1 !11 I 1I I ~ i ' I I I I f'lll i :i lllm~ 1.1.1 II I r"l · : : ! I I CONCLUSION The results of the special education coordinator survey indicated an overall agreement regarding existing special education procedures and policies. The first three questions, referring to screening, eligibility, and review requirements, showed a substantial majority (95%) in favor of the existing program of a school-based committee. The four~ question, regarding who could best serve as a special education coordinator, indicated that 67% of those surveyed felt that the responsibilities Of a special education coordinator should be a full time job. This was contrary to the existing practice where a special education teacher, assistant principal, or principal served in that capacity. The last question, referred to the amount of time coordinatoars needed to do paperwork (such as maintaining records and processing referrals). Responses indicated a need for more time to communicate with teachers, parents, and others. Respondents also indicated coordinators need more rime to promote the program by reviewing and modifying it regularly. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #212 (89-90) June 26, 1990 TO: FROM: SUBJECT: OFFICE OF THE SUPERINTENDEN JR. KINDERGARTEN PROGRAM EVALUATION: RESULTS OF THE LONGITUDINAL STUDY PERTINENT INFORMATION: The Junior-Kindergarten program was implemented in the fall of 1985. The purpose of the program is to provide appropriate school experiences for those students who are of legal school age, but are not developmentally ready for the regular kindergarten program. The intent of the program is to stimulate positive academic, social, emotional, and physical development of these children in a way that fosters success in their future years in school. In light of the program's intent the focus of this particular phase of the longitudinal study was on: 1) the academic performance, 2) the development of social interaction skills, and 3) the self-perception of the students who were in the JK program. A five-phase study is planned that would monitor the performance of these students through the end of their high school studies. To ascertain the effectiveness of the program in these areas the performance of the JK students was compared to that of two other similar groups of students that were in schools where the JK program was not piloted. The first group consisted of students that had been retained in either kindergarten, first, or second grade. The second group consisted of students of like characteristics who had not been retained in any grade. (The labels for the three groups used throughout this report are: JK group - DK, retained group - RT, and non-retained group - NRT. ) The remainder of this memo summarizes this phase of the study which has been conducted in collaboration with Mrs. Nancy Phillips, Assistant Professor in the Education Department at Lynchburg College. A final report further detailing the research methodology and results is being prepared now and will be released later this summer. positive effects for the DK math when compared to the r~ positive effects for DK stu compared to the non-retainec Social Interaction: three groups was similar. RE and interaction with peers Practicing self-control was all three groups; following group. Overall the DK grol Particular strengths for t) academic effort, group parti( neatly, and completing home' were: group participation a performed well in: academi using time wisely, completir time. Self-PerceptioQ: The than either the RT group measured. These four areas school behavior, and global mbility, school behavior, a) for the DK students. EED/CKC/pbs students in language arts, spelling, and .tained {RT} students, and similar strong :ents in language arts and spelling when (NRT) group. n conduct the overall performance of the spect for property, respect for authority, were strengths for all three groups. the area most in need of improvement for rules was next, particularly for the DK ~p performed better in work/study skills. ~e DK group in the work/study area were: :ipation, accepting responsibility, working ~ork on time. Strengths for the RT group ~d accepting responsibility. The NRTgroup c effort, group participation, listening, ,g work on time, and completing homework on self-perception of the DK group was higher or the NRT group across all four areas were: school ability, social acceptance, elf-worth. Perceptions about their school id global self-worth were particularly high EVALUATION/ANALYSIS: The results of the study arj presented in the attachment on pages A- 6 to A-14. In summary the s~udy found the following: Academic Development:) At the end of second grade the junior kindergarten (DK) group pel[formed better than either of the two comparison groups in the six academic subjects of reading, math, language arts, spelling, soc al studies, and science based upon grades received in these subjects. The program showed particularly strong Attachment A-1 Junior-Kinderg~ Attachment A-2 ~rten Program Goals AcademiC Development Social & Emotional Development Health & PhYSical Development Attachment A-3 Evaluation Focus Academic Performance Grades Test Scores Social Interaction Skills Conduct Work/Study Skills Self-Perception Attachment A-4 Comparison Groups ~ DK . . . Student. s wha were ~n the tun,or k/ndergarten program RT Simila. r s!udenfs who were retained ~n e/ther grades K, 1, or 2 NRT Similar students who were no ¢ retained Attachment A-5 Longitudinal Study: NEXT STEPS Phase.2: Broaden scope to Include non-Chapter 1 schools and end of th/rd grade performance data Phase 3: End of fifth grade Phase 4: End o f eigh th grade Phase 5: End of twelfth grade Attachment A-6 - Attachment A-7 Attachment A-8 (D 0 0~ 0 t::o 'l Attachment A-9 mmm Attachment A-lO Attachment A-11 0 0 0 I-- Z Attachment A-12 Attachment A-13 '~ -_~, Attachment A-14 Summary of Findings Academi o Development - DK students performed better in all six ac~demic subjects - Performance of DK students was particularly strong in Language Arts and Spelling Attachment A-15 Summary of Findings Social Interaction: CONDUCT Overall performance in conduct was similar for all three groups Respect for property and authority were strengths for all three groups as was interaction with peers - Practicing self-control was the area most in need of improvement for all three groups, following rules was next particularly for the DK group Attachment A-16 Summar! of Findings Social Interact on: WORK/STUDY SKILLS - Academic effort, group participation, accepting resl: onsibility, working independentl~, working neatly, and completing homework on time. were specific strengths of the Di(: students - Group partici[~ation.., and acceptin_~ responsibilit'y were strengths of the :~T students - Academic effo~ t, group participation, listening, u,,~in.q time wisely, completing ~vork on time, and completing homework on time were specific strengths of the NRT students Attachment A-17 Summary of Findings Self-Perception - The DK students self-perception was higher than the two comparison groups in all four areas measured - Perceptions about their school ability, school behavior, and global self-worth were particularly high for the DK students CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMOP~ANDUM #214 (89-90) June 26, 1990 TO: FROM: SCHOOL BOARD ~ OFFICE OF THE SUPERINTENDEN SUBJECT: RESOLUTION HONORING DR. FREDDIE W. NICHOLAS, SR. PERTINENT INFORMATION The Chesterfield County School Board would like to recognize Dr. Freddie Warren Nicholas, Sr. on the occasion of his retirement as President of John Tyler Community College with the attached resolution. EED/DQM/mhm Attachment Resolution Attachment WHEREAS, Dr. Freddie Warren Nicholas, Sr., has served education thirty-nine loyal years, eleven of which he directed John 7~ler Cornnumity College in C)w$ter as president and chief operating officen, and WHEREAS, with characteristic foresight, Dr. Nicholas developed a spirit and practice of cootn~ration between John Tiler Comnumity College and ~ County Public Schools for the benefit of sntdoua served by both institutions; and WHE~ with enthusiastic support, Dr. Nicholas jointly developed a program which encompassed a four-year training period, two years at the secondary level and two at the past secondary level; and for a Literacy/Skill Training Program; and WHEREAS, to enhance vocational opportunities and to give advance standing to students at the junior college, Dr. Nicholas supported dual enrollment programs and anffcula~n agreements; now, therefore, be it RESOLVED, that the School Board of Chesterf~M County does hereby laud and honor Freddie Warren Nicholas, Sr. and on behalf of the students and eStizens served by the School Board, does acknowledge a debt of gratitude to this native son of outstanding integrity and dedication to education; be it also RESOLVED, that we wish him Godspeed and happiness in the years that lie ahead; and be it further RESOLVED, that this resolution be spread upon the minutes of this meeting and a copy be presented to Freddie Warren Nicholas, Sr. Jeffrey S. Cribbs, chairman E. E. (Gene)Davis, F_~D. Superintendent Griffin R. Burton, vice chairman The above Resolution was passed unanimously by the ChesterfieM County School Board at its regular meeting Tuesday, the twenty-sixth of June in the year of nineteen hundred ninety. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #213 (89-90) June 26, 1990 TO: FROM: SUBJECT: SCHOOL BOARD OFFICE OF THE SUPERINTENDENT CAPITAL PROJECTS STATUS REPORT PERTINENT INFORMATION: Attached is the monthly construction status report as follows: Attachment A: EC/AC Status Report Phase I - All air conditioning work on these schools progressing very satisfactorily and at this point we believe will be completed on schedule. Getting all ice machines running properly and controls adjusted and checked out will be a tremendous task. Phase II - Work has started on all four high schools and is gearing up quite rapidly with the summer school closing. Attachment B: Alterations and Additions Status Report Four high Schools - Site Improvements. Seeding of football fields finally proceeding. Matoaca is complete - track surfacing in July will complete everything on these original contracts. Final item will be completion of Meadowbrook field house in August. Finishing trades are 95% complete at Bensley. Final sitework has been started. At Midlothian final HVAC roughins are almost complete and interior finishing work has been started. Attachment C: New School Status Report At Ecoff, interior work activities are underway with 100% dry in complete. Contractor has accelerated work and should be complete by school opening. Woolridge is dried in except for the gym, cafeteria and kitchen. Acceleration schedule is being refined to provide classrooms, library and administrative space by school opening. Bailey Bridge Middle has 50% of structural steel set with 10% of masonry complete. Bailey E,ridge High School sitework has completed site clearing and 50% oflhe grading. Underground utilities have been started. Attachment D: Closed out Projects Status Report Manchester High School sit(~ work Attachment E: Central Enerqy Manaqement Work progresses nicely, t~ree more schools (Monacan, Robious and Salem Middle) have been officially accepted. Attachment F: Asbestos Abatement Work to begin at five schools next week. Attachment G: Chanqe Order Status Davis (2), Bensley EC/AC ( Creek (1), Matoaca Middle Bailey Bridge Middle (1). 1), Midlothian Middle EC/AC (1), Falling (3), Bensley (1), Midlothian Middle (1), Attachment H: Comparison Between Modulariand Conventional Construction Attached report prepared b~ Construction Control Corporation. EED/I~RF/1 t Attachments 2 m Ill I ~, 0.~ U n,' Z 0 Z 0 0 0 Z 0 Z m 0 MJ %./ ANGE 1 "~ UA DOCUMENT G701 Distribution to: OWNER ARCHITECT CONTRACTOR FIELD OTHER P. O. NO. /,~ , I/~ 741 PROIECT: Alterations & Renovations (name. address) A.M. Davis Elementary School Chesterfield County, VA TO (Contractor): rHarris ~leating & Plumbing Co. P.O. Box 9448 Ric~Jnond, Virginia 23228 L CHANGE ORDER NUMBER: INITIATION DATE: February 14, 1990 ARCHITECT'S PROJECT NO: 89717.21 CONTRACT FOR: General Construction CONTRACT DATE: August 30, 1989 You are directed to make the followin8 changes in this Contract: Provide all labor and materials needed to perform the following work: Additional cost of the ice builder/chiller above the amount specified in the Bid Proposal Form ($91,000) per Harris Heating & Plumbing Company Contract Modification No. 2 Proposal dated 1/29/90 TOTAL COST THIS CHANGE ORDER .................. $14,807.96 Not valid until si~ned by both the Owner and Architect. SiRnature oi the Contractor indicates his al~reemen! herewith, includine any adiustment in the Contract Sum or Contract Tim,. Wiley & Wilson ~b~TF~. Broad Street The original (Contract Sum1 ~O(~.~-~,G~,~f..~t was ........................... $1,708,000.00 Net change by previously authorized Change Orders ................................... $ -O- The (Contract Sum) (~) prior to this Change Order was .......... $ !, 708,000.00 The !Contract Sum) X~lu~R~e~t~wmx~aeatlk-will be (increased) by this Chanse Order ......................................................... $ 14,807.96 The new (Contract Sum) (~~dlll~al# including this Chant~e Order will be ... $1,72 2,80 ?. 96 The Contract Time will be ~~:Jdeaeeleedl (unchanged) by ( 0 ) Days. The Date of Substantial Completion as of the date of this Chan~e Order therefore is Aag~st: l, ].990 Authorized: Harris Heatinq & ~lumbinq Co. School Board of County of C~.r~.R~CoTxOI~ 4 4 8 Address Ricb~ond~ Vir~ia 23230 AIA ~MI~ G~ · CHANGE ORDER THE ~ERICAN INSTITg~ OF ARCHITECTS, 1735 NEW YORK AVE., N.W.. WASHINGTON, Address Ric~on~, Virqinia 23228 W. R. Harris, Pres. DATE May 1 1 1 qqn · APRIL 1978 EDITION · AIA® · ~ 1978 Address Chesterfield~ Virqinia 23~ DATE ~4~ ~C,] J' ANGE ORDER AIA DOCUMENT G701 Distribuiion to: OWNER ARCHITF-CT CONTR, kCTOR FIELD OTHER I PROJECT: Alterations & Renovaticns (name, address) A.M. Davis Elementary SchoOl Chesterfield County, V~ TO (Contractor): r~Harris Heating & Plumbin~ Co.,Inc.I P.O. Box 9448 ~{icDJ~ond, Virginia 23228 You are directed to make the following change: Provide all labor and materials need~ The following items 1 tkru 14 Contract Modification Instruc following the item number ref Modification Instructions. C Co.'s proposal dated January and May 1, 1990~ NOTE: ITEM 1 (1): ITEM 2 (2): ITEM 3 (4): Provide an additional d Credit to delete occupa Change primary chilled turbine to vertical inl inside installation, p1 Credit to remove bypass units for VAV air hand] ITEM 4 (5): P. o. NO. 334111 ~,~"',~11/ ~'t~ 741 CHANGE ORDER NUMBER: 2 Page 1 of 3 INITIATION DATE: May 7, 1990 ARCHITECT'S PROJECT NO: 89717.21 CONTRACT FOR' General Construction J CONTRACT DATE: in this Contract: ;d to perform the following work: are as described in Wiley & Wilson's :ions No. 1. The number in parenthesis .~rs to the item number in the Contract ~mplete per Harris Heating & Plumbing ~9, 1990 and amended February 13, 1990 August 30, 1989 Dor in Room 23, Mechanical Equipment ...... $ 2,218.31 ncy switch in MultipurpoSe Room ........... $ (780.00) water pumps P-1 and P-2 from vertical ine and associated changes to permit us piping changes ......................... $ 8,397.50 switches on adjustable frequency drive lng units ................................. (4,355.00) ) Days. .d until ,sgned bv I)olh the ()vvner .md Archm.,t I Si the Contractor indicates has agreement her,:w,th, including any adjustment ~n the Contract Sum or Contracl Time. ~ Cost) was ........................... $ ,rior to this Change Order was will be (increased) (decreased) (uric including this Chan will be ... $ Authorized: therefore is The original (Guaranteed Maximur Net change by [ 'horized Change Ord~ The (Contract Sum) (Gua ~ximum Cost) The (Contract Sum) (Guaranteed Costl by this Change Order The new (Contract Sum) (Guaranteed Ma The Contract Time will be (increased) (decreased) The Date of Substantial Completion as of the date of this )NTRACTOR ARCHITECT ~' Address / Address BY BY_ DATE OWNER DATE AIA DOCUMENT G7~1 ' CHANGE ORDER ' APRIL 1978 EDITION ' Al,&~* ' ~ 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 2000(, G701 -- 1978 AIA DOCUMENT G701 Distribution to: OWNER [~. ARCHITECT [~ CONTRACTOR ~ FIELD [] OTHER [] PROJECT: Alterations & Renovations (name, address) A.M. Davis Elementary School Chesterfield County, VA TO (Contractor): IHarris Heating & Plumbing Co. ,Inc. I P.O. Box 9448 RicD~ond, Virginia 23228 , ICONTRACT DATE: You are directed to make the following changes in this Contract: ITEM 5 (7): CHANGE ORDER NUMBER: 2 Page 2 of 3 INITIATION DATE: May 7, 1990 ARCHITECT'S PROJECT NO: 89717.21 CONTRACT FOR: General Construction August 30, 1989 Automate dampers on air handling unit~no. 3~.~ .~.. .............. $ 2,324.56 ITEM 6(8): Incorporate nominal 1250 gallon grease trap .................... NO CHARGE ITEM 7(9): Add drain valves to variable air volume terminal units ......... $ 838.31 ITEM 8(10): Revise ductwork in Rooms 36 and 37 ............................. $ 422.86 ITEM 9(11): Ductwork modifications ......................................... NO CHARGE ITEM 10(12): Replace triple duty valves with butterfly and che~k valves ..... $ 2,742.59 ITEM 11(13): Add fan safety guard ........................................... NO CHARGE ITEM 12(14): Interlock new and existing exhaust fans with new air handling units ................................................. ITEM 13(16): Add dishwasher hood ............................................ $ 6,604.90 $ 2,398.18 d until signed by both the Owner and Arch,tect. the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time. The original Sum) (Guaranteed Maximum Cost) was ........................... $ Net change by thorized Change Orders ................................... $ The (Contract Sum) iaximum Cost) prior to this Change Order was The (Contract Sum) (Guaranteed 'n Cost) will be (increased) (decreased) by this Change Order ............ . ....... $ The new (Contract Sum) (Guaranteed Maximum including this Chan will be ... $ The Contract Time will be (increased) (decreased) The Date of Substantial Completion as of the date c~f this therefore is Authorized: ) Days. ARCHITECT OWN:ER Address Address dress DATI BY BY DATE DATE AIA DOCUMENT G701 · CHANGE ORDER · APRIL 1978 EDITION · MAe · © 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WA.~HINGTJ')N, D.C. 2[XX~', G701 -- 1978 ANGE /gRDER lA 1,4 DOCUMENT G701 Distribu :ion to: OWNER ARCHITECT CONTR.?CTOR FIELD OTHER PROJECT: Alterations & Renovation~ (name, address) A.M. Davis Elementary School Chesterfield County, VA TO (Contractor): ~arris Heating & Plumbing P.O. Box 9448 Ric~/nond, Virginia 23228 You are directed to make the following changes ITEM 14(17): Credit to omit floor air TOTAL INCREASE N~t valid untd ~gned by both the Owner ant{ Arch,It. cl. Signature of the Contractor indicates hi~ agreement here The original (Contract Sum) Net change by previously authorized Change Orde The (Contract Sum) (C.~xm~.m~~~) P CO., Inc .--~ ,I in this Contract: returns in 6 THIS CRANGE ORDER CHANGE ORDER NUMBER: 2 Page 3 of 3 INITIATION DATE: May 7, 1990 ARCHITECT'S PROJECT NO: 89717.21 CONTRACT FOR: General Construction ) Days. CONTRACT DATE' August 30, 1989 classrooms ............... $ (960.00) ,ith, including any adjustment in the Contract Sum or Contr,~ct Time. ~ was ........................... $ 1,708,000.00 's ................................... $ 14,807.96 riot to this Change Order was .......... $ 1,722,807.96 The (Contract Sum) ((~¢(.~mYN~ will be (increased) L~x~c~c~iX~k;x',~l) by thi~ Change Order ......................................................... $ 19,852.21 The new (Contract Sum) (C.~I~~~~) including this Change Order will be ... $ 1,742,660.17 The Contract Time will be (j~::~xxJ4~L~'m'~J~:x~) (unchanged) by ( 0 The Date of Substantial Completion as of the date of this Change Order therefore is August 1, 1990 Authorized: $19,852.21 G701 -- 1978 AIA DOCUMENT G701 ' CHANGE ORDER · APRIL 1978 EDITION · AIA® ' © 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVl:., N.W., WASHINGT(')N, DC. 20006 Wiley & Wilson ARCHITECT CONTRACTOR 6620 W_ Broad Street 1~.O. Box 9448 Address Address P. ic~ond ¢ Virginia 2 3230 Ric~/nond, Virginia 23228 ~-- ' - ' W. R. Harris, Pres. ~arris Heatinq & Plumbinq Co. School Board of Count~ of OWNER Chester fie ld P,O, Box 10 Address Chesterfield, VA 23832 'IoRANGE DER AIA DOCUMENT GTO1 OWNER ARCHITECT CONTRACTOR FIELD OTHER PROJECT: Bensley El~nentary School (name, address) TO CONTRACTOR: (name, address) Professional Conractors P. O. Box 499 Ashland, VA 23005 The Contract Ls changed as follows: CHANGE ORDER NUMBER: DATE: May 21, 1990 ARCHITECT'S PROJECT NO: CONTRACT DATE: July CONTRACT FOR: 8 88165-06 14, 1989 Entire Project 1. Renovate front canopy. $ 2,770.87 Not vMid until Mgnl~l by tl~ O~n~r, Architect and Contractor. The original {Contract Sum) ~ was ........................ Net change by previously authorized Change Orders ............................... $ The (Contract Sum) ~ prior to this Change Order was .......... The (Contract Sum)~ will be (hacreased) ~ ~ by this Change Order in the amount of ............................ $ The new (Contract Sum) ~ including this Change Order will be .. $ The Contract Time will be {~ (unchang, ed) by The date of Substantial Completion as of thc date of this Change Order therefore is 1,696,090.00 28,034.08 1,724,124.08 2,770.87 1,726,894.95 ( O0 )days. NOTE: This summary, gk')~ not reflect chartres in the Contra~ Sum, Contract Time ¢)r Guaranteed Maximum Price which have been authorized by Construction Chant~ Directive. l-l_ e_ Yu ~ ;L~r~ciatmm ProCon ~hesterfield Oounty Schools ARCHITECT CONTRACTOR OWNER 3951 ~t~-~ ~rk-~v_ la_ O_ B~x 499 A~ Addr~ AVA g,~.~'~ ~--~i · CHANGE ORDER · 19~1 EDrl'ION · AIAe · ©196-/ ,* THE ~ ~m'UT~ O~ A~Ommc"m, ,?~ NE~ YOLK Art. N.~., WAS,-,mGTO~, D.C. Z00~ G701--19~7 CHANGI '-/ OWNER ARCHITECT ORDER CONTRACTOR FIELD i AIA DOCUMENT' G701 OTHER - PROJECT: Midlothian Middle School (n~m¢. addr~) 1 3501 Midlothian Turnpike Midlothian, VA TO CONTRACTOR: (name, address) Walt-hall Contractors P. O. Box 267 COlonial Heights, VA 23834 Thc Contract is changed as follows: Delete pipe guides and anchors 3. Provide additional area *J'. Install roof top duct supports method of using walk pads. tapered [] [] [] [] CHANGE ORDER NUMBER: 3 DATE: April 27, 1990 ARCHITECT'S PROJECT NO: 881 64-06 CONTRACT DATE: Sept~mqber 12, 1989 CONTRACT FOR: Entire Project ~ alternate insulation at roof & P-17. 4. Provide variable speed drives $ - 2,770.00 - 4,369.00 5,481.72 8f315.00 $ 6,657.72 2,768,277.00 4,279.91 2,772,556.90 f.)r pumps P-16 TOTAL d ConU~ctor. Not valid until sl~rmi by th~ Owner, imhi',~ ar Thc orris'raj (Contrac~ Sum~~a~~l~ cs ........................ Net ch~g¢ by previously authorized Ch~gc Orders ............................... The (Contract Sum ' ' nor to ~ t~ Change Order was .......... The (Contract Sum) ' ' ill be a"~cnmgxt) Xmn~s~0~y tim Change Order m th~ amount of ............................. The new (Contract Sum) ( ' ' ' t :ling this Change Order will be .. Thc Contract Time will be~unchans, ~) by Thc date of Substantial Completion as of the dam of this ;hang· Order therefore i.s 6,657.72 2,779,214.62 ( -0- ) days. NOTE: This summary docs not reflect changc~ in the Contract Sum, Contract TUne or Guaranteed Maxtmum Price which have been authorraed by ~ctv,.)n Change LArCcUvc. H. C. YU & Associates ARCHITECT Walthall Construction C~esterfield County ~chools CONTRACTOR OWNER PO BOX 267 \~'--~ "~ A(.tdrcs~ Ad~ ' J~ {X}(~I,J~ ~ · CHANGE ORDER · 19~7 FI)FI'iON · AIAe' · ~)19~7 e, THE AMER~-.A~ INSTITUTE OF ARCHITECTS, i?~$ NEW YORK AVE., NW., WA~HLNGTON, D.C. 20006 13701--1~7.. . 'CHANGE ORDER AIA DOCUMENT GTO1 Distribution to: OWNER [] ARCHITECT [] CONTRACTOR [] FIELD [] OTHER [] P. O. 33~111 -L /~_ 000 llg 741 PROJECT: 21-59E Falling Creek Elementary School (name, address) Chesterfield County, Virginia TO (Contractor): Harris Heating & Plumbing Co. Inc. / I CHANGE ORDER NUMBER: 2 INITIATION DATE: April 12, 1990 ARCHITECT'S PROJECT NO: 2149 CONTRACT FOR: Chesterfield County School Board - Falling Creek Elementary School HVAC Renovation and Related Work CONTRACT DATE: August 30, 1989 - August 30, 1990 You are directed to make the following changes in this Contract: 1. Provide masonry repair work to existing structure as requested. 2. Provide sump pump as requested. $918.93 S1242.38 $2161.31 Not vahd unld ~igned by both the Ownur and Arch,It,Cl. $~gnalure ni Iht, CJmlrachlr indlcales his agreement herewilh, ,nclud,ng any adlu~tmenl in The original (Contract Sum) (Guaranteed Maximum Cost) was ........................... $1,6 30,600.00 Net change by previously authorized Change Orders ................................... $ '1 ,410.8:2 The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was .......... $1,632,010.82 The (Contract Sum) (Guaranteed Maximum Cost) will be (increased)~Jecxoulm~h,C~R~x by this Change Order ......................................................... $ 2,161.31 The new (Contract Sum) (Guaranteed Maximum Cost) including this Change Order will be ... $ l, 634,172.13 The Contract Time will be (k'~XlJ~ke/~~) (unchanged) by ( The Date of Substantial Completion as of the date of this Change Order Ihere/ore is Authorized: ) Days. Si~maons. Rockechmrlio A %%5Ht~TECT Clazebrook Avenue Address Richmond, Virgin±~ 23228 ~rn~gr N. Dix6n DATE 4-1 ?-qN Harris [~eatinR & Plumbing Che~terf~ml,,-1 Cn,,nt-y Rrhnnl ('()NTRAC'TOR OWNER P_ n Box g44R Addres~ Address ~.- ~. Harris, vreg.' ~Y DATE April 16, 1990 DATE ~-'~ 9d AIA DOCUMENT G701 * CHANGE ORDER · APRIL 1978 EDITION · AIA· · ~ 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 173.5 NEW YORK AVE., N.W., WASHINGTON, D.C. 20(J(K, G701 ~ 1978 HANO--.-4iR EN i NEERS~ P. C. REISSUED CILAtIGE OHDLI{ ,t Ilo. Exterior Wall Replaceme!nt - Hatoaca Hiddle School Hame or Description 9i' buzlding or l.-'.roject 13 To Walthall Construction 'Corporation ..., Contractor Gentlemen: Under your contract dated O_-tober 27, 1989 for work at Matoaca Middle.. School j you are ~ereby aut]~orized to ,lake the i'ollowing changes: Repaint all exterior doors & hollow metal frames (inside & out) .... ~ - -- - 54,785.00 ' Paint exposed stbel under entrance canopy & one (1) window frame at canopy + $ 852,50 paint at prime timeLess $637.50 disiount for not havin~ to -$ 637.50 TOTAL $5,000.00 1. and to add to '"(deduct from) contract and specifications, th{ 2. There will be an extension of 3. The date oi' completion of contr~ and now will be December 24~ Am~ount of Original Contract $1,083,078.00 Total Additions $71,725.07 Date issued and reco~mnended _ Mar~b 6. _199~ .! ,,.,.-it.ANOV/~i~. ENGINEE_I_I/,S, P · C. W~lth~ll Construction Corl~or~tion ------- ~Contrac tot Mdrvin G. ~ coz~tz'act, in accoz'du~ue wit]~ soon of 5,000 & oo/1UU dolluz's. -90- days /oz' completion. .c% was September 25, 1989 19 89 . Total DeduJtio~s $266.00 ~nount of Coast,'act to Uute $1,154,537.07 )ATE APPI(OVED .A ttANL ER ENGINEERS, P. C, REISSUED CIIA[IGE O}~DER IlO . Exterior Wall Replacement - Hatoaca Hiddle Scl~ool Hame or Descrzp%zon of buiidi~g or ProJect 14 1'O Walthall Construction 'Corporation , Coniractor ]entlemen: Under your contract dated October 27, 1~89 for work at ~atoaca. Midd~ School you are J~ereb), autJ~orized to make i'ollo~in~ chan~es: Rework best locks on all exterior doors. and to add to (deduct from) .t]~e contract, i~ accorda~ce wi ti, contract and specifications, the su3n o£ 529 & 46/1OO dullaru. There will be an extension of -90- days for complet~o.~. The date of completion of contract was September 25, 1989 and now will be December 24, 19 89 . Amount of ri~inal, Contract $1,083,078.00 Total Additions $72,Z54.53 ate issued and recommended , March 6, 1990 . ~__~ANOVEIt ENGINEERS, P. C. 19. 90 Walthall Construction Corporation L:o~rac~or Total Deductions $266.00 AJnount of Co~t]'nct to Date $! ,155,066.53 DATE APPHOVED ~- ~© By itANOVER EItGI~It EEl1 S, P- CItA[IGE 0j~DLI( Exterior Wall Replacemen .'0 Walthall Construction 'Corporation 3entlemen: Under your contract dated Oc latoaca. Middle School followin~j ctlunges: Repair ceramic and to a educ contract and upecificutio~ls, .~. There will be an extension of J. The date of completion of contra and now will be December ~ount of ~n~ Contract $1,083,078.00 Totul Additio,l____~ $73,041.03 ~ate issued and reco.mlended -- March 6, 19_90 ,. IIANOVEII ENGINEERS, p. C. Walthall Construction Cot rati Uon'trac tor Marvin O. Foster President [10 . - I.latoaca Hiddle Scl~ool buildi~]~ or Projec~ 15 , Contractor .ober 27, 19 U9 for work aL you are l~ui'eby autl,oz'ized to make ~ile in boy's locker room. ..o~ti'act, i~ accui'du~lce witll s~u, of 780 & 59/IUU dollar's. -90- ~ays for comj,letio,~. t r,'~S So~tember 25, 1989 .19.89 . Total Deductio]~n .... $266.00 Amou~l t of ColdLy'act to Lmtu $1,155,853,03 DATE /d'PHOV~P CHANGE ORDER 3 PROJECT BENSLEY ELEMENTARY SCHOOL CHANGE 0RDF_.:~N0, CONTRACT GENERAL DATE MAY 11, 1 ~90 CONTRACTOR VIKING ENTERPRISES, INC. ~RO$~T~N([ THE CONTRACTOR IS DIRr-CT'~· TO MAKE THF ~LLOWING CHANGES TO THE CONTRACT. ll~RFP 1: Provide additional temporary fencing. S 303.~0 .... 2) RFP 5: Fill Foundation block webbing. 523 O0 RFP 8: Revise waterline to fire hydrant. $5,556.00 ' ~ RFP ~: Raise coFridor Foundation/Add nailers to corridor roof (s 199.oo) ~) RFP 11: Modify corridor connection to existing building. 6) RFP 12: Remove/Replace sidewalk for permanent power. $ 0.00 S 664.00 7) RFP 14: Modify electrical connections to AC Unit No. 1 $ 430.00 THE CONTRACT SUM IS INCR:_AS~/DECR~S--"31UNCHANG~ IN THE AMOUNT OF $ S7,277.60 0~IGiNAL FFHANG~-ADDm0N$ ~DI~0N 0R mN~ SUM S840,000.00 ' ~ +S21,340.33 +S7,277.60 t S868,617.93 THE CON"TRACT TIME IS ~'N:~J;~:~:Xc~J~]~E:I~/dJNCHANG-7_D ~ ~R:i~.X$c THE .=EVIS~ DATE OF SU.:STANTIAL COMPLET10N I$ Auoust 1, 1~O ,19 , THE REViS=D DATE OF FINAL COMP~L'TJON i$ Aueust 1, 1~?0 ,19 THIS CHANGE ORDER RE,-',=,ESENTS THE TOTAL ADJUSTMENTS TO THE CONTPACT SUM AND THE CONTRACT TIME FOR THE CHANGES DESCRIBED Hg=,~N. EECOMM~DED FOR APFROVAL: DF. SI,~NCONSULTANT Carneal & Johnston Architects & Encineers CDN$~UCTION~ROGRAMMAN~-~. Construction Control $~ro~r~;ion AND AGR -Em'g TO BE OOktTRACTOR FO~ CHAN~ES IN CONq~ACT SUM AND/OR CONTRACT TIME AS D.~SCRt~--'g ABOVE: C PROJECT MIDLOTHIAN MIDDLE SCHOOL ADDITION CONTRACT General CONTRACTOR Select Construction, Inc. CHANGE ORDER CONSTRUCTION CONTROL CORPORATION CHANGE ORDER NO. DATE Ma y 14, PROPOSAL NO. 1990 THECONTRACTORISDIRECTEDTO MAKETHEFOL RFP 1 - Modify Temporary Bus Lo~ RFP 2 - Add Plumbing for Sinks RFP 3 - Additional Handrail at RFP 4 - Additional Foundation M. .OWING CHANGES TO THE CONTRACT ~ for EC/AC Work $ 1,842.50 n Science Classrooms 3,198.00 xterior Stairs ~sonry 193.20 537.60 RFP 5 - Install Sand in Mechani al Room CMU Wall 359.00 RFP 6 - Revise Electrical Servi RFP 7 - Provide Roof Slip Sheet THE CONTRACT SUM IS INCREASED/DECREASED~ NET OF iPRIOR ORIGINAL CHANGE-A~DITIONS CONTRACT SUM AND DED~CllONS $ 1,464,000 -0-/ THE CONTRACT TIME IS )~UNCHANGED~ THE REVISED DATE OF SUBSTANTIAL COMPLETIO~ IS :e to Exterior Liqhts 5~408.00 411.00 UNCHANGED IN THE AMOUNT OF S 11 ~ 9/-+9.30 THIS CHANGE CURRENT ADDITION OR CONTRACT SUM DEDUCTION AS R~ISED + $11,949.30 $1,Z~75 ,949 .30 ,19 ..... THE REVISED DATE OF FINAL COMPLETION IS ] - , 19 THIS CHANGE ORDER REPRESENTS THE TOTAL CHANGES DESCRIBED HEREIN. RECOMMENDED FOR APPROVAL: DESIGN CONSULTANT Carneal and John E~ECOMMENDED FOR APPROVAL: CONSTRUCTIO~ PROGRAM MA~AG~ C. onstruction ACCEP~D AND ~REED TO BY CON,ACTOR FOR ~HANGES Select Construction, Inc. BY . ' ', '" ADJUSTMENTS TO THE CONTRACT SUM AND THE CONTRA_CT TIME FOR THE ston Architects/Engineers Control Corporation IN CONTRACT SUM AND/OR CONTRACT llME AS DESCRIBED ABOVE: DATE .. F,' Chesterfield County Public Schools...i ., BY C CHANGE ORDER CONSTRUCTION CONTROL CORPORATION PROJECT BAILEY BRIDGE MIDDLE SCHOOL CHANGE ORDER N0. 1 CONTRACT GENERAL DATE MAY 9, 1990 CONTRACTOR KENBRID~F EONSTRIIETION E~MPANY I~R~)P~AL-~J~. THE CONTRACTOR IS DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE CONTRACT. RFP 1 - REVISE FIRE AL, ARM SYSTEM COMMUNICATOR RFP 3 - DOOR S£HFDIILF RFVISIONS RFP 5 - PLUMBING MATERIAL SUBSTITUTION RFP 7 - APP STONE UNDER CURB AND GUTTER RFP ~ - REVISE EXTERIOR GLAZING COLOR [Sl6.001 [s~o;8_~o.oo~ S3,291 _nn $0.oo RFP 13 - FOOD S[RVtCE STORAGE SHELVING SUBSTITUTION RFP 14 - MODIFY FOUNDATIONS FOR ELECTRICAL ROOM 305 THE CONTRACT SUM IS INZI~)~I~:E~/DECREASED/~))qI~K~I)(O~OqN THE AMOUNT OF S t NET OF PRIOR THIS CHANGE ORIGINAL CHANGE-ADDITIONS ADDITION OR CONTRACT SUM AND DEDUCTIONS I DEDUCTION 8,424,820.O0 ~ 0 [$6,351.OO] [$2,~oo.001 SO.O0 [$6,351.00] CURRENT CONTRACT SUM AS REVISED 8,41 8,46.q. O0 THE CONTRACT TIME IS IX)~I~IE(AG, EX))'J)~OE~X,S:I)~[X/UNCHANGED I)D)K THE REVISED DATE OF SUBSTANTIAL COMPLETION IS JULY 1; ,19 THE REVISED DATE OF FINAL COMPLETION IS SEPTEMBER 1 .. , 19 90 THIS CHANGE ORDER REPRESENTS THE TOTAL ADJUSTMENTS TO THE CONTRACT SUM AND THE CONTRACT TIME FOR THE CHANGES DESCRIBED HEREIN. RECOMMENDED FOR APPROVAL: DESIGi~LCONSLLLTANT CMl THEX~&'BO YNTON RECOMMENDED FOR APPROVAL: DATE CONSTRUCTION P£OGRAM MANAGER CONSTRUCT I ON CONTROL CORPORAT I ON ,,_g -; ''- ACCEPTEDAND ACRE TO BY CON RACTOR FOR CHANGES IN CONTRACT SUM AND/OR CONTRACT TIME AS DESCRIBED ABOVE: ~ £d~ CO.: INC. By APPROVED AND AUTHORIZED BY OWNER: EHE~FRKIFLD COUNT~PUBLIC SCHOOLS DATE M/:,'v Ir), lqclo I DATE .5~-'- Z ~ ~' ¢ CCONSTRUCTiON CONTROL CORPORATION 707 Catawba Street · P.Q Box 50529 · (803) 771-4648 Columbia, South Carolina 29250-0529 COMPARISON BETWEEN MODULAR & CONVENTIONAL CONSTRUCTION CHESTERFIELD COUNTY SCHOOL BOARD January 15, 1990 The data compiled for this report was drawn from two sources; vendor sources in South Carolina and Maryland for the Modular concept and from recent cost estimates and contractor awards from the ongoing building program in Chesterfield County for the Conventional concept. We have collated this information into two distinct and comparable cost models. Both models are presented as total construction estimates. Both share the same educational program and design criteria. MODULAR SYSTEM The Modular system is a factory assembled building concept, erected on site, finished to the client's specifications with several choices for exterior and interior wall designs and roofing applications. The Modular System is based upon the following specifications: Roof & floor framing consist of fully welded steel perimeter I-Beams (top & bottom frames) and steel joists welded to the perimeter steel frame. Support columns are square steel tubular members at each corner of the module with round steel pipe columns at intermediate support locations. Module floors are 3003 psi cohort, re fabric over steel deck welded to the steel joists. Exterior and Interior walls shall be framed with 20 guage galvanized steel studs. 5. Roofing shall be single-ply/single-membrane roofing with 1/4" slope. All mechanical and electrical system is completely installed prior to shipping. 7. Building shall be pre-approved by State jurisdiction. There can be a cost variation in the Modular system of $3.50 per square foot depending upon a number of design options. The following is a breakdown for each cost model: Columbia, SC Raleigh, NC Atlanta, GA (803) 771-4648 (919) 783-0556 (404) 577-1230 COST MODELS CONVENT ONAL 2. 3. 4. Sitework Gym,Cafeteria, Lobby, Admin. Classroom Building slab-on-grade TOTAL MO Dt,JLAR./OONVENTIONAL 2. 3. 4. Sitework Gym, Cafeteria, Lobby, Admin Classroom (Cost Range) Building slab-on-grade TOTAL $ 581,490 1,299,980 2,941,652 122,652 $4,945,787 ($66.97/sf) Conv.) $ 577,507 1,299,980 $3,506,701 to 3,765,951 ' 0 ' $5,384,188 to $5,643,438 ($72.90/sf to 876.41 sf) We visited the Besteel Plant located in~ Walterboro, South Carolina. MODULAR SYSTEM I POSITIVES I 1. Construction time is less than ~onventional 2. Relocation of modules 3. Quality control NEGATIVES 2. 3. 4. Architectural design flexibility Limited wall height Useful life (25 years) High maintenance. The cost models clearly show that MCdular construction will cost more than Conventional. If there ~s a time constraint with a project Modular can be a good alternate, if not Conventional is the better answer, it is important to point out that the significance of these cost models is in the comparison between the two, not in the total per square foot cost, since obviously the final costs will depend upon site condition and design features. NOOEL ELEM, $CNOOL BUILT CONVENTIONAL CONSTRUCTION BID TIME MARCH 1991 @ CHESTERFIELD COUNTY~ VIRGINIA ESCALATION FACTOR USED 2.5% PER ANNUM Description CONVENTIONAL ELEM. N33EL Client CHESTERFIELD CO. Arch/Est BOND,CO~ETo~$TMORELAND Bid date Doc~iaent WOOLRIDGE ESTIMATE Job size 7'~,850 SF Rate table Virginia Audit Dimensional Report format Group scrr~ry Allocate addans Combine items Round quantities 3 ..iSIRUCTICN coNT;;OL C;.2 GRO;P DESCRIPTION 1.000 OEN CONDITIONS 2.000 $ITE~3RK 3.000 CONCRETE 4.C00 I.U~SONRY 5.000 STEEL 6.000 WOOD & PLASTICS 7.000 THERMAL-MOIST PR B.O00 DOORS & WINDOVS 9,000 FINISHES 10.000 SPECL CONDITIONS 11,000 EQUIPMENT 15,000 MECHANICAL 16.000 ELECTRICAL LABOR AMCXJNT 61,~5 I, tATRL A~CX.JNT 17,201 CONVENTIOn;AL ELEN. ~;--~L SUB EQUIP AMO~JNT AHO~JNT 67,335 581,&90 158,D47 ~S6,587 256,D5~ 195,~94 374,097 lOZ.~ 15B,604 1,618 379,~03 6,255 OTHER AM~JNT TOTAL AMCX. JNT 165,342 581,490 15B,047 B66,587 256,053 195,694 374,097 102,886 230,082 158,604 1,618 1,256,637 379,50~ TOTAL ~OST/SF 2.239 7.874 2.1~g 11.7-34 3.&67 2.650 5.065 1.393 3.116 2.14~ .022 17.016 5.139 4 .Tr,"J:TION CON'TROL CORP ~,,,~, Estimatin~ S:ar~.dard [~e;~or~ ~ ~-iZ.;J ~---~e 2 CONVE~T101~AL ELEHo MOOEL ~:~3 ESTIMATE TOTALS 61,6~5 Labor 17,201 Materials 4,628,632 Subcontractor 6,255 EquiF~nent 12,866 Other 219,148 Escalation Factor 4,945,787 TOTAL ESTIMATE 66.97/$F 36,982.388 hrs 5,245.26 hfs NOOEL ELEMENTARY SCHOOL WITH CONVENTIONAL AND ADOULAR COUSTRUCTION CONVENTIONAL CONSTRUCTION = 22,00Q SF(GYI~,AD~(IN,LOBBY %. CAFETERIA) NC~ULAR CONSTRUCTION = 51,85Q SF(CLA$SROO~SoMEDIA & RESTRCX~S) Description ELE~. $~HOOL ~/HOOULAR Ctient CHESTERF)ELD COUNTY Arch/Est BOWD,COMET,WESTMCI~ELAHD Bid date ~ Doc~nent I~OOLRIDGE ESTIMATE FOR CONVENTIONAL ARD HOOULAR CONST. @ $ 70/SF Job size Rate tabte 73,850 SF Audit Dimensional Report format Group s~ry Combine~items Round qgantities 6 GROUP DES~£1PTION 1.000 GEN COHDZTZONS 2.000 $ ITEVORK 3.000 CONCRETE 4..000 ~S~RY 5.000 STEEL 6.000 ~ & P~STICS 7.000 7~ER~L-~IST PR 9.000 FINISHES 10.000 SPECL ~DITI~S 11.000 EQU%~ENT 13.000 SPECIAL 15.000 ~ECHAN%~L 16.000 ELECTR%~L LABOR A~O~NT ~I'L~,TR L AMDUI~T · -"st i;.~ .iF~g ~.t.-.r~:~r2 ELl:Il. SCHOOL W/HOOULAR A SUB ECJIP TO.;.L TOTAL AMOJNT AMCXJNT AJ.i. CxJ N T COST/SF 135,146 577,507 35,448 257,620 76,120 58,212 111,100 ~0,580 6~,420 47,080 440 37'5,780 112,860 135,146 577,507 35,448 257,620 76,120 58,212 111o100 30,580 6~420 47,080 440 3,759,125 37'3,780 112,860 1.830 7.820 .480 3.488 1,031 .788 1.504 .414 .926 .638 .OD6 50.902 5.061 1.528 1-12-90 2:47 pm Page 1 ~STRU=TION CONTROL CORP ESTII, U, TE TOTALS 5,~3,438 5,6Z, 3,438 TOTAL ESTIMATE 76.42/SF Estimating Standard Report ELEM.!SCHOOL ~/MOOULAR 1-12-90 2:47 pm PaBe 2 8 MI)DEL ELEMEXTARY $CNCX)L WITH CONVENTIONAL AND MCX)ULAR CONSTRU."TION CONVENTIONAL CONSTRUCTION : 22,000 ~FCGYM,~MIN,LOBBY & CAFETERIA) M~UL~ CONSTRUCTION = 51,B50 SF(CLASSR~S,MEDIA & RESTR~S) Description ELEM. SCHOOL W/MOOULAR Ctier~t CHESTERFIELD COUNTY Arch/Est BOND,CC~ET,WESTMORELAND Bid date Document ~LRIDGE ESTIMATE FOR CONVENTIONAL AND MODULAR CONST. @ $ 65/SF Job size 73,850 SF RaCe tabLe Audit Dimensional Report format Group suTmary Combine items Round quantities ,3K~TRUO~ION CONTROL 8RDL~P DESCRIPTION 1.000 6EN CONDITIONS 2,000 SITEW'ORK 3.000 CONCRETE 4.000 14ASONRY 5.000 STEEL 6.000 I./CX:D & 7.000 TflER~'U~L-MOIST PR 8.000 DOORS & WIWDOt~S 9.000 FINISHES 10.000 SPECL CONDITIONS 11.000 EOYIPMENT 13.000 SPECIAL 15.000 MECHANI~I~,L 16.000 ELEOTRIC~,L LABOR AI,4OUNT MATRL AMOUNT ELEM. SCHOOL W/HOOULAR SUB E~UIP iCTAL A~C:!LINT AM,:XJNT AMOUNT 1~5~146 135,146 577,~07 577,5O7 35,~48 35,448 257°620 257,620 76~120 76,120 58,212 58~212 ~0,5~0 30,5~0 68,&20 47~DBO 47,080 ~40 440 3,499,B75 3,499,875 373,780 373,780 112,860 112,860 TOTAL COST/SF 1.830 7.820 .480 3.488 1.031 .788 1.504 .414 .926 .638 .006 47.392 5.061 1.528 1'12-90 2:48 pm Page 1 10 3~STRU~TIOH CONTROL CORP ESTIMATE TOTALS 5,~!~,188 Subcontractor TOTAL ESTII~TE 72.91/SF Estimating Standard Report ELEN. S~HOOL g/HODULAR 1'12-90 2:48 pm Page 2 11 Memo #204 - Site Acquisition of Northern Area High and Elementary Schools {to be delivered Tuesday) CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #215 (89-90) June 26, 1990 TO: FROM: OFFICE OF THE SUPERINTENDEN SUBJECT: CHANGE ORDER #4 FOR SITEWORK AT BAILEY BRIDGE MIDDLE SCHOOL PERTINENT INFORMATION: BAILEY BRIDGE MIDDLE SCHOOL CHANGE ORDER #4 INCREASE $124,046.00 This change order is required to remove an isolated outcropping of bedrock on the Bailey Bridge Middle and High School Site. Test borings did not identify bedrock on site and the contractor, therefore, had no way to anticipate the bedrock removal in the bid amount. Test borings were performed prior to design and construction, however the location and the isolated nature of the rock allowed it to occur between the boring locations. EVALUATION/ANALYSIS: The change order has been reviewed by the architect and Construction Control Corporation staff. Sufficient funds are available from appropriated construction funds for implementation of this change order. RECOMMENDATION: It is recommended that the School Board approve this change order in the amount of $124,046.00 and authorize the Superintendent to implement the change. EED/TRF/lt Attachment June 26 I CEntARE APPROPRIATED AND AVAILABLE. Ral~ E.'~estbay,'A-s's'+~tant Superintendent for Finance CHANGE ORDER CONSTRUCTION CONTROL CORPORATION PROJECT BAILEY BRIDGE MIDDLE SCHOOL CONTRACT Si tework CONTRACTOR T&L Construction Company', Inc. CHANGE ORDER NO. 4 DATE May 23, 1990 PROPOSAL NO. THECONTRACTORISDIRECTEDTO MAKETHEFOLLOWINGCHANGESTOTHECONTRACT. RFP 11: Blasting and Excavation of Rock for Road RFP 16: Blastinq and Excavation of Rock for Pipe Trench $ 103~046.00 $ 21,ooo.oo THE CONTRACT SUM IS INCREASED/7~£.-qFg~ ~N THE AMOUNT OF $ 124,046. O0 NET OF PRIOR THIS CHANGE CURRENT ORIGINAL CHANGE-ADDITIONS ADDITION OR CONTRACT SUM CONTRACT SUM AND DEDUCTIONS DEDUCTION AS REVISED ... 1,073,812.00 $ 51,679.73 $ 124,046.00 I$ 1~249~537.73 THE CONTRACT TIME IS INCREASED/J~~~I~ BY twenty (20) CALENDAR DAYS. THE REVISED DATE OF SUBSTANTIAL COMPLETION IS June 20 ,19 90 , THE REVISED DATE OF FINAL COMPLETION IS June 20 ,19 90. THIS CHANGE ORDER REPRESENTS THE TOTAL ADJUSTMENTS TO THE CONTRACT SUM AND THE CONTRACT TIME FOR THE CHANGES DESCRIBED HEREIN. RECOMMENDED FOR APPROVAL: DESIGN CONSULTANT THE MOSELEY GROUP BY ~_--_-_~- ~ ~_/~'_~ DATE ~_~.'4 '?~ / RECOMMENDED FOR APPROVAL: CONSTRUOTIOJ~PROGRAM MAN_AG, ER ~ONSTRUCTION CONTROL CORPO~TION ACCEPTED AND AGREED TO BY CONTRACTOR FOR CHANGES IN CONTRACT SUM AND/OR CONTRACT TIME AS DESCRIBED ABOVE: T&L CONSTRUCTION COMPANY, INC. APPROVED AND AUTHORIZED BY OWNER: CHESTERFIELD COUN. TY ~PUBLIC SCHOOLS DATE ~- --2 .~ -~ CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #216 (89-90) JUNE 26, 1990 TO: FROM: SUBJECT: SCHOOL BOARD OFFICE OF THE SUPERINTENDENT APPROPRIATION AND REALLOCATION OF SCHOOL CAPITAL PROJECTS FUNDS PERTINENT INFORMATION: As a part of the year-end closing process, several adjustments need to be made in the School Capital Improvement Projects Fund. These adjustments are outlined below. EVALUATION/ANALYSIS: The April 30, 1990 expenditure report indicates a balance of $731,326.72 of 1985 bond funds in three (3) completed projects. Of this balance $72,294.31 is required to complete and close the Monacan High project and $60,000 needs to be added to the Thomas Dale site work project. This leaves a balance of $599,032.41 to transfer to the CIP Supervision/Contingency project. The 1987 VPSA bonds are now funding six projects. Two of these projects (Clover Hill Elementary and Clover Hill High) are complete and will be closed. The remaining funds will be transferred within the other four VPSA projects. The September 27, 1989 appropriation of 1988 bonds in the amount of $41,210,000 also must be approved. The attached list provides detail information by project and indicates the needed changes. This update will be transmitted to the Board of Supervisors for information. RECOMMENDED ACTION: It is recommended that the School Board: · approve the appropriation of 1988 bonds (lgg0A and 1990B series) by project in the amount of $41,210,000; and, · approve the appropriation changes of 1985 bonds. Chesterfield County School Board Agenda June 12, 1990 Page 3 Supervision & Conting. All ]985 bond funds are transferred back into this project to be used for supervision and other projects as approved. 599,032.41 Total 1985 Bonds $ 0.00 FY90 Revisions 1988 Bond Projects (Open) Description Bensley Elementary Addition to be opened in September 1990. $ 1,004,000.00 Spring Run Elementary New school to be opened in September 1992. 97,000.00 Rt. 60/Huguenot Elementary New school to be opened in September 1992. 97,000.00 Wool ridge Elementary New school to be opened in Fall 1990. 1,509,000.00 Ecoff Elementary New school to be opened in Fall 1990. 1,604,000.00 Midlothian Middle Renovations/addition to be opened in Fall 1990. 1,805,000.00 Bailey Bridge Middle New middle school to be opened in Fall 1991. 8,245,000.00 Bailey Bridge High New high school to be opened in Fall 1992. ( 507,000.00) Northern Area High New high school to be opened in Fall 1993. 452,00O.0O Total New Projects 14,306,000.00 EC/A¢ PROJECTS Projects to be completed in Fall 1990: Bellwood Elementary Bensley Elementary Crestwood Elementary Curtis Elementary Davis Elementary Falling Creek Elementary Carver Middle Midlothian Middle Projects to be completed in Summer 1992: Matoaca High Meadowbrook High Thomas Dale High Manchester High 1,500,000.00 2,100,000.00 1,400,000.00 1,750,000.00 2,000,000.00 1,890,000.00 1,700,000.00 3,000,000.00 2,200,000.00 2,275,000.00 2,050,000.00 2,250,000.00 0000000000000000000~ 0000000000000000000 ~oooo~oooo~ ~ ~000~000 O000000000000000000 000000000~0 00~00~0~00~00~0~0 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #217(89-90) TO: FROM: SCHOOL BOARD ~ OFFICE OF THE SUPERINTENDEN SUBJECT: FY90 SCHOOL GRANT REVISIONS JUNE 26, 1990 PERTINENT INFORMATION: The Chesterfield County School Board approved FY90 School grants during their January 23, 1990 meeting (CCPS Memo #112). This request is to increase Federal funds in the amount of $97,875 to the FYgO Preschool Grant and appropriate estimated indirect cost recovery funds of $41,000 for Grant Administration. It is necessary to make budget adjustments to comply with the rules and regulations of each grant. Local funds are not involved with these changes. EVALUATION/ANALYSIS: FY90 Preschool Handicapped Incentive Grant - The Virginia Department of Education has awarded Chesterfield County Public Schools funds for the implementation of programs to serve preschool handicapped students. The funds must be used only for the provision of direct services to preschool handicapped students ages two through five. In the past, the grant award has been about $18,000; however, for FYgO the State has provided a formula using the FY89 preschool handicapped child count (375) and an allocation of $309 per child. This makes the total grant award $115,875 for FY90, an increase of $97,875. This additional funding will increase funds available to assist us in providing that education to the unique preschool population. The funding will not increase the number of personnel and cannot take the place of existing funds budgeted for preschool handicapped programs. The funds must be expended by September 30, 1990. FYgO Grant Administration Indirect cost recovery funds are dollars received based on 1.71% of the total Chapter I and PL94-142 Grant awards. Indirect cost is provided to localities to help offset the administrative costs associated with the accounting of grant funds. The FY90 estimate is $41,000 with $15,500 from Chapter I and $25,500 from PL94-142. RECOMMENDED ACTION: It is recommended that the School Board accept these grants and authorize the Superintendent to transmit the attached resolution requesting that the Board of Supervisors appropriate $138,875 to the School grants fund. EED/RLW/ogg CHESTERFZELD COUNTY PUBLIC SCHOOL CHESTERFZELD, VZRGZNZA School Administration Building 9go0 Krause Road Chesterfield, Virginia 23832 C. D. E. F. G. H. I. SCHOOL BOARD MENBERS Timothy C. Brown, Mtdlothtan Griffin R. Burton, Dale John A. Cardea, M.D., Clover Hill Mrs. Jean Copeland, Matoaca William H. Goodwyn, Jr., Bermuda E.E. (Gene) Davis, Ed.D., Division Superintendent July 2, 1990 5:00 p.m. AGENDA REORGANXZATION OF THE SCHOOL BOARD Call to order by the temporary Chairman, Dr. E. E. (Gene) Davis, Superintendent of Schools Election of Chairman Election of Vice-Chairman Election of Clerk and Deputy Clerk Resolution to bond Clerk and Deputy Clerk Election of Agent and Deputy Agent Setting of meeting dates, time and place Authorization of signatures in absence of Superintendent Selection of a representative for Math-Science Center AGENDA REGULAR NEETING OF THE SCHOOL BOARD Call to Order, Roll Call, Flag Salute - Elected Chairman, presiding Agenda Approval Superintendent's Report #227 Spring Standardized Test Results #219 Fingerprinting for New Employees #228 Dropout Prevention Grant De Action Items .1. Consent Agenda Personnel #222 Recommended Personnel Action for lggO-gl Business and Ooeratton$ #224 Request Approval of Petty Cash Reimbursement for June, 1990, Disbursement #225 1990 VASA/VSBA Conference Delegate and Alternate Instruction #211 #226 Family Life Education Status Report Project School Improvement 1990-1992 (to be delivered Monday) E. Non-agenda Items Discussion Agenda. (No public testimony will be accepted .on discussion agenda items.) #218 Affirmative Action Plan Ge Announcements, Communications, School Board Comments Executive Session (personnel, legal, land/property acquisition) Adjournment General Informa~iQn The Chesterfield School Board meets on the second and fourth Tuesday of each month with the exception of July when it meets on the second Tuesday, August when it meets on the fourth Tuesday, November when it meets on the second Tuesday, and D&cember when it meets on the second Tuesday. The first meeting of each month begins at 5:00 p.m. with routine business, operations, and personnel actions of the Board. Beginning at 7:30 p.m., policy and other issues requiring and/or permitting public testimony will be considered by the Board. The second meeting of the month begins at 7:30 p.m. All meetings are open to the public and are held in the Board Room of the School Administration Building, 9900 Krause Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by which the public may speak before the School Board at any of the above meetings: Persons wishing to be heard on action items must notify the Superintendent's Office by 2:00 p.m. on the day of the meeting. ® Persons who have requested to offer public testimony will be heard when each item is considered. persons to be heard on non-agenda ttems wtll be heard durtng the specified section of the meeting. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. Public delegations. Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Division Superintendent at least five days prior to the meeting at which they wish to be heard. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #227 (89-90) July 2, 1990 TO: FROM: SUBJECT: SCHOOL BOARD SPRING STANDARDIZED TEST RESULTS PERTINENT INFORMATION: Chesterfield County sixth graders performed well above the state average on the newly-required reading, writing, and math tests of the Virginia Literacy Testing Program. Of the almost 3200 students tested: 90.4% passed the reading test (compared to 82.3% statewide), 84.9% passed the writing test (compared to 77.0% statewide), and 88.6% passed the math test (compared to 81.5% statewide). Over three-fourths of Chesterfield County students (76.6%) passed all three tests. Only two other counties (Fairfax with 8790 6th graders and Middlesex with 92 6th graders) had a higher percent of students passing all three tests. The state-wide passing rate was 65%. Chesterfield County students also performed well above the state and national average on the standardized achievement tests given in grades 4, 8, and 11. Chesterfield V_~ National reading 64 54 50 math 71 62 50 science 74 68 50 reading 60 55 50 math 66 57 50 science 66 61 50 reading 63 56 50 math 65 57 50 science 70 63 63 This year's test scores are highly consistent with student performance on these tests in the last two years. A complete school-by-school breakdown of all test results will be presented in August in the 1989-90 Assessment and Evaluation Report. EED/CKC/LD/pbs CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #219 (gO-gl) July 2, 1990 TO: SCHOOL BOARD FROM: OFFICE OF THE SUPERINTENDENT SUBJECT: FINGERPRINTING PERTINENT INFORMATION; Chesterfield County was included along with Fairfax, Prince William, and Manassas in HB 642 which was passed by the 1990 General Assembly and requires those divisions to obtain criminal history record information checks from the files of the Federal Bureau of Investigation (FBI) on applicants for employment through the submission of fingerprints. HB 642, as enacted, added drug possession and distribution, arson, and use of a firearm in the commissibn of a felony to the list of crimes which the FBI is to report. In accordance with Section 22.1-296.2 of the Code of Virqinia, all candidates will be fingerprinted as a condition for employment in Chesterfield County Public Schools, effective July 1, 1990. The candidates will also be required to sign and have notarized Form SP 167 as a condition of employment. The fingerprint card and Form will be sent to the Virginia State Police for processing through FBI and State of Virginia records. The reports, sent to the school division from the FBI and the State of Virginia, will cover 16 criminal areas of investigation. These reports will take approximately two to three weeks. Therefore, a candidate will be notified that if the reports indicate reason(s) why he/she is not employable, the contract will be null and void. EVALUATION/ANALYSIS; The cost for each employee processed is $33.00. This figure is the charge by the FBI. There is no charge for processing Form SP 167 when submitted with the fingerprinting card. The estimated cost for 1990-91 is $24,000.00. This estimate is based on number of new hires for 1989-90. Information which explains the'requirement and process to prospective employees will be a part of the application packet. A copy of the authorization form is attached for informational purpose. EED/JSL/mha CHESTERFIELD cOUNTy PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUN #228 (8g-gO) July 2, lggO TO: FRON: SUB3ECT: SCHOOL BOARD DROPOUT PREVENTION GRANT PERTINENT INFORMATION; The Virginia Department of Education has approved a proposal from the Chesterfield County Schools for a grant in the amount of $343,786.00 for dropout prevention efforts during the lggO-gl school year. The proposal, entitled Project YES {Youth Experiencing Success) targets intervention primarily at the middle school level to address the needs of at-risk ~tudents. Formalized identification of at-risk students will begin at the fifth grade level, and a consulting teacher will be employed in each middle schaol to coordinate strategies to address the special needs of each identified student. In addition, two consulting teachers will be employed to provide part-time services to the eight high schools, especially to identified students in the ninth grade. The consulting teacher will provide assistance to regular classroom teachers as they tailor instructional strategies to identified students and strengthen linkages with parents, attendance workers, guidance counselors, administrators, and appropriate itinerant staff. The consulting teacher will also meet regularly with individual students and with groups of identified students in an advisory/advocacy role. In addition, the middle school consulting teachers will serve as liaisons with the high schools to ensure that services are continued as the student moves into the high school setting. EVALUATION/ANALYSIS; The project design is consistent with the research on dropout prevention which indicates that': At-risk students need to be identified in the elementary school level Dropout prevention efforts need to be initiated well before the high school years Instructional strategies for at-risk students should be specifically targeted to their backgrounds, learning styles and motivations A coordinated approach to achievement, attendance and pupil personnel services needs to be taken with at-risk students Spectftc assistance ts needed during the years when the highest number of dropouts occur The approval of the Project YES grant proposal is an important step in the efforts of the Chesterfield County Schools to increase the number of students who complete their high school education. EEO/LJE/sd 2 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #222 (gO-gl) FROM: OFFICE OF THE SUPERINTENDEN SUBJECT: RECOMMENDED PERSONNEL ACTION FOR 1990-91 July 2, 1990 PERTINENT INFORMATION The Human Resources Division is continuing to process resignations and screen applicants for current positions. Attached is a listing of the personnel actions that require School Board approval. Transfers In accordance with School Board Policy 510 the following t~ansfers have been approved by the Superintendent and are provided for your information: FROM TO EFFECTIVE Tonya J. Edwards Kelly H. Rainey Joan M. Dudley M. Schrotenboer Cheryl Ponton Judith McGarrity Teacher-Bellwood Teacher-Bellwood Library-Bensley Teacher-Ettrick Teacher-Ettrick Teacher-Chalkley Grace P. Webb Teacher-Chalkley Sallie Carmichael Teacher-Crenshaw JoAnne M. Huebner Teacher-Clover Hill E1 Nora M. Saunders Teacher-Clover Hill E1 Gayle G. Moore Bettie Church Tracey Lenhart Jennifer Tignor Teacher-Crestwood Teacher-Crestwood Teacher-Crestwood Teacher, Enon Rachel S. Ritter Teacher-Evergreen Virginia McKenney Library-Grange Hall Lynn L. Paxton Teacher-Harrowgate Jane McDonald Joyce F. Carroll Deborah Parker Christine Payne Mary McCracken Janet S. Smith Brenda Hatcher Teacher-Harrowgate Teacher-Harrowgate Teacher-Matoaca E1 Teacher-Wells Teacher-Hening Guid.-Hopkins/Watkins Phy. Therapist-PDC Teacher-Ecoff Teacher-Harrowgate Library-Greenfield Teacher-Gates Teacher-Wells Teacher-Evergreen Teacher-Wooldridge Teacher-Woolridge Teacher-Crenshaw Teacher-Crenshaw Teacher-Woolridge Teacher-Woolridge Teacher-Woolridge Teacher-Crenshaw Teacher-Crenshaw Library-Crestwood Teacher-Evergreen Teacher-Greenfield Teacher-Wells Teacher-Gates Teacher-Woolridge Teacher-Woolridge Guidance-Evergreen Inst. Specialist 08/27/90 08/27/90 08/23/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 O8/27/90 08/27/90 08/27/90 08/23/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/g0 08/02/90 Nancy Windbtel' Head Tchr-Chapter I Maureen Corcoran Sph. Therapist-PDC Martha Callaham Sch. Bus. Partnership Specialist Inst. Specialist Inst. Specialist Inst. Specialist/ Adult Education 08/02/90 08/02/90 ~)8/02/90 RECOMMENDED ACTION; It is recommended that the School Board approve the personnel actions as listed and authorize the Superintendent to offer contracts, make assignments, approve appropriate salaryplacements in accordance with adopted salary scales or give appropriate notice of the action taken. EED/JSL/ml Attachment Attachment CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #222 (g0-91) NAME Robert H. Davis Patricia A. Carter Alfred J. Goode, Jr. Stephen K. Martin Thomas G. Taylor, II Daniel M. Smith Paul G. Leonhard Patrizia Humphrey Catherine Pheasant Joyce E. Thompson Mary C. Malone Frederick Gray,Jr. Christine F. Cleary Gina G. Hazelgrove Elisabeth Steinbruck Winifred P. Fadool Dalene j. Landes Marnie K. Williams Leon Lundie Elizabeth Mannen David F. Haynie Aaron M. Casstevens Michael A. Wright Robert H. Davis Sandra A. Brown Allen L. Ramsier LaVerne Winston Joy A. Rawes Wanda Theriot Patricia L. McDowell Susan Vogt Donna J. Taylor William L. Berry POSITION Janitor Janitor Janitor Janitor Janitor Dir./Facilities Asst. Principal Asst. Principal Teacher Aide Teacher Teacher Teacher Sph. Therapist Sph. Therapist Teacher Teacher Teacher Teacher Teacher Teacher Teacher Tutor Monitor Teacher Janitor Janitor Teacher Secretary Secretary Bus Driver Teacher Teacher Aide Teacher Teacher July 2, 1990 ASSIGNMENT ACTION PDC NH Robious E1 NH Floating Crew NH Yard crew NH Yard crew NH Oper/Maintenance NH Clover Hill High NH EFF. DATE 05/22/90 05/07/90 05/08/90 05/15/90 05/07/90 '07/16/90 '08/02/90 Falling Ck. E1 PR 08/02/90 Chalkley RE-ED 06/13/90 Thomas Dale RE-ED 06/14/90 Midlothian High R~-ED 06/14/g0 Midlothian High RE-ED 06/14/g0 Bon Air RE-FO 06/14/90 Carver RE-FO 06/14/90 Falling Ck. E1 RE-FO 06/14/90 Meadowbrook RE-FO 06/14/g0 Midlothian High RE-FO 06/14/90 Midlothian Mid RE-FO 06/14/90 Swift Creek Mid RE-FO 06/14/g0 Bird RE-OE 06/14/90 Manchester RE-OE 06/14/90 Tech Center RE-OE 06/13/90 Thomas Dale RE-OE 06/14/90 PDC RE-OE 05/25/90 Robious Elem RE-Per 05/01/90 Thomas Dale RE-Per 06/14/90 PDC RE-Per 06/08/90 Transportation RE-Per 06/29/90 Transportation RE-Per 06/22/90 Chester Mid RE-Rel 06/14/90 Evergreen RE-Rel 06/13/90 Falling Ck~ E1 RE-Rel 06/14/90 Midlothian High RE-Rel 06/29/90 Billy G. Thompson AmOs S. Walter Joe L. Walker Jani tot Janitor Janitor Oav i s Reams Providence Mid D .D D 04/19/90 05/16/90 06/08/90 NOTE: ACTION CODES NH PR RE D - New Hires - Promotion - Resignations ED - Education FO - Family Obligations OE - Other Employment Per Personal Rel - Relocation - Dismissal CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #224 (8g-go) JULY 3, 1990 TO: FROM: SUBJECT: SCHOOL BOARD T~' ~' ~w(~~ OFFICE OF THE SUPERINTENDEN REQUEST APPROVAL OF PETTY CASH REIMBURSEMENT FOR JUNE, 1990, DISBURSEMENTS PERTINENT INFORMATION: Section 22.1-123 of the CODE OF VIRGINIA states that "the Clerk of the School Board at the meeting of the School Board in the month following the month in which any claim has been paid shall report this action to the School Board for ~pproval and reimbursement." A detailed list of transactions for the month of June, 1990, is attached. RECOMMENDED ACT)ON: It is recommended that the School Board authorize the Superintendent to request reimbursement of the petty cash fund for the month of June, Iggo, in the amount of $78.72. EED/RLW/mp Attachment TOTAL PETTY CASH FUND LESS CASH ON HAND AS OF THIS REQUEST REZNBURSENENT REQUESTED FOR JUNE, 1990 ATTACHMENT $ 500. oQ $ ,21.28 CODE DESCRIPTION 26-111155501 917131000121 TOLLS 26-216353911 940000000621 OTHER COST 26-241155501 931000000711 TOLLS 26-232256013 934000000731 DNV TAGS 26-232255102 934000000731 GAS 26-212155501 90200000020Z PARKING 26-212153911 902000000202 OTHER COSTS 33-411155201 933000155741 STANPS 33-411156001 93300p155741 SUPPLIES 33-411155501 93300015574] TOLLS, GAS & CAR WASH TOTAL REZ'NBURSENENT REQUESTED A~OUNT $ 4.00 26.12 5.00 5.00 5.00 6.00 12.21 .25 8.73 5.41 78.72 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #225 (89-90) July 2, lggo TO: FROM: SUBJECT: OFFICE OF THE SUPERINTENDENT 1990 VASA/VSBA CONFERENCE DELEGATE AND ALTERNATE PERTINENT INFORMATION: Attached is a letter from Frank E. Barham, Executive Director of the Virginia School Boards Association, that outlines the need for the School Board to identify "a voting delegate and an alternate shall be selected from the membership of each member school board by that board" fo~ attendance at the Annual Convention, December 12-14, 1990, in Williamsburg, Virginia. RECOMMENDED ACTION: It is recommended that the School Board name the delegate and alternate to officially represent the Board at the VSBA Annual Convention December 12-14, 1990, in Williamsburg and authorize the Superintendent to communicate this decision to the Executive Oirector of the VSBA. EED/pwb Attachment VIRGINIA SCHOOL BOARDS ASSOCIATION 2250 OLD IvY ROAD, SUITE I CHARLOTTE-~/ILLE. VIRGINIA 22901 (804) 295-8722 June i, 1990 TO: School Board Chairmen Division Superintendents FROM: Frank E. Barham, Executive Director Bradford A. King, Governmental Relations Officer In accordance with the By-Laws of the Association, a "voting delegate and an alternate shall be selected from the membership of each member school board by that board.' Each school board in good standing is entitled to one vote at Association meetings. Please selecta voting delegate and an alternate to represent your board at the VSBA Business Session of the 1990 VSBA/VASS Annual C6nvention December 12-14, at the Williamsburg Lodge in Colonial Williamsburg. We encourage all interested school board members to attend the VSBA Business Session on December 13, 1990. , Pursuant to the bylaws, please send the VSBA Executive Director the name of the delegate and the alternate by completing and returning the attached form by August 15, 1990. VIRGINIA SCHOOL BOARDS ASSOCIATION 2250 Old Ivy Road, Suite I Charlottesville, Virginia 22901 Return to: School Board Frank E. Barbara, Executive Director Virginia School Boards Association 2250 Old Ivy Road, Suite I Charlottesville, Virginia 22901 Attn: Hazel Norris (County or City) Name of the official delegate .of the 1990 Annual Convention, December 12-14, at the Williamsburg Lodge in Colonial Williamsburg: Name of alternate: Signed: Title: (Board Chairman or Vice-Chairman) CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS HEHORANOOG #211 (89-90) June 26, 1990 TO: FROg: SUBJECT: SCHOOL BOARD PERTZNENT ]NFOP. HATZON: The Implementation of the Famtly Ltfe Education curriculum tn Chesterfield County Publlc Schools tncluded an on-gotng evaluation process. The evaluation for the 198g-90 school year focused on program Implementation. In October, 1989, members of the Chesterfield County School Staff, led by the Evaluation Research Center at the University of Virginia, began developing parent surveys.and teacher surveys to be used for the evaluation process. Input on the deyelopment of the surveys was solicited from the Famtly Ltfe Education Resource Revte~ Committee, consisting of the Famtly Life Education Team Leader, ]nstructtonal Specialist for Health/P.E., FLE nurse, 1 elementary teacher, 1 mtddle school teacher, 2 htgh school teachers, and 5 parent representatives, (1) from each district. In the sprtng, survey Instruments were sent to parents and teachers. Of the 4,276 surveys sent to parents, 845 (20'/,) were completed and returned. Of the 345 surveys sent to teachers, 209 (6]~) were returned. The Evaluation Research Center comptled the survey results and submitted a report of the findings. The complete report ts available from the CCPS Departmept of Planntng and Evaluation. The Resource Revtew Committee also revtewed suggestions from teachers and made recommendations for additional resources for the program. (Attachment)' EVALUATION/ANALYSIS: Parent Survey Results Parents reported that the most effective means of communication were through letters to parents (87%) and through newspaper articles (57%). Parents were more aware of public hearings (70%) and PTA presentations (65%) as an opportunity for providing input into the development of the FLE curriculum. A high percentage, of parents knew that they were encouraged to review FLE lesson plans (87%) and that they might exercise the opt-out procedure for any orall of the FLE (85%}. A low percentage (17%) of parents indicated that they' were aware of the procedure for reviewing new resources for potential adoption to the FLE curriculum. A large percentage agreed strongly or somewhat that-FLE teachers' guides were accessible (63%). 25% had no opinion. Almost '75% of parents strongly agreed or agreed somewhat that the school provided adequate communication about the FLE program. 20% disagreed with this statement. · A small percentage of those parents who chose the opt,out procedure found the forms difficult to complete (7%). Teacher Survey Results A high percentage of teachers, from 88% to g8% indicated an awareness of most of the FLE guidelines and procedures prior to teaching their first class. A lower percentage, 57%, indicated that they were aware that FLE is available for handicapped students and plans should be a part of their IEP. A still lower percentage, 47%, were aware that new resources for implementation must be referred to the Resource Review Committee by March 1 of each school year. A ~ A very. high percentage of teachers Indicated an awareness of the opt-out process (g2~). · Over 80'/, of teachers strongly agreed or somewhat agreed that the FLE lesson plans have an easy to fo]Iow format. Fifty-eight percent of teachers etther strongly or somewhat sacghool/homereed that communication.the FLE grade level lesson plans help promote Over 801, of the teachers strongly agreed or somewhat agreed that the administrative and staff support tn Implementing the F L E program had been effective. Conclusion: quoting from the University of Vtrgtnta report:. "Based on the ftndtngs from thts survey, tt appears that Chesterfield County officials have been successful tn communicating wtth parents during the development of the FLE curriculum. Parents Indicated that they were aware of' opportunities to provtde tnput tnto the FLE development... Furthermore, both parents and teachers were aware of the guidelines and procedures Involved tn Implementing the FLE curriculum tn the Chesterfield County schools. A high percentage of teachers felt that the administrative staff was supportive durtng the Implementation phase. In conclusion, the overall Impression gatned from the analysts of the ftndtngs from thts survey ts that both parents and teachers view the development and Implementation of the FLE tn a postttve ltght" (pp. ]3-14). RECOMMENDED ACTION: It ts recommended that the School Board approve the attached list of resources for .Implementation tn the FLE curriculum for the ]ggo-9! schoolyear. EED/CKC/CH/pbs ATTACHMENT A F~fZLY LIFE EDUCATION REBOURCEB RECONNBNDED FOR ZHPLEMENTATZON ~990-9L Fourth and Fifth Gr~s · Growin~ UD and Liking It, Products Co., 1988. (kit) Milltown, NJ: Personal (Selected components from this kit have already been approved for use with girls at fourth grade level. The resource review committee recommends selected components for use with boys. The kit contains charts showing male and female anatomy. Students see reproductive organs in relation to other body systems. The kit also contains worksheets to'enhance the lessons.) · Pelvic Model - ~L~, The Proctor and Gamble Company, 1983. (Visual model showing a look inside the female reproductive system. It is recommended for use when teaching growth and development at.puberty.) Fifth Grade · Slim Goodbodv. The I2s~de Story, (video) Agency for Instructional Technology, 1111 W. 17th Street, Bloomington, Indiana. (Recommended for use when teaching AIDS Education.) Ninth Grade · Teenaae Father. Parts I and II, (videos) Sunburst Communications, 101 Castleton Street, Pleasantville, NY. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS NEMORANDUN #218 (89-90) TO: FROM: SUILIECT: July 2, 1990 SCHOOL BOARD OFFICE OF THE SUPERINTENDEN~~'~ AFFIRMATIVE ACTION PLAN Pertinent Information: The School Board adopted the Equal Employment Opportunity policy in December, 1988 which clearly states that the school division is firmly committed to prohibiting discrimination on the basis of race, color, sex, age, religion, national origin or handicapped status throughout the employment process, from selection through termination. To promote equal employment opportunities for all employees, an Affirmative Action Plan Was to be developed. The Affirmative Action Plan was developed and later reviewed by the Minority. Advisory Council, the Human Resources Council, the Leadership Council, and eight outside agencies which included local colleges and- universities, private organizations, and support agencies for minorities and handicapped. Eval uation/Anal vsi ~; Although the Chesterfield County School division did not have an equal employment oppprtuntty policy in place prior to 1988, the employment process and practices of the school division met the tests imposed by outside agencies, including the Office of Civil Rights. Policies and procedures for screening, selection, placement, promotion and training were carefully developed to ensure compliance with all state and federal guidelines. Chesterfield's employment application for professional employees was selected as a model by the Virginia Association of School Personnel Administrators in 1988. In July, lggO a new application for all classified positions, including bus drivers, food service, operations and maintenance was initiated. Five years ago the Minority Advisory Council was formed by the Human Resources Department for the-purpose of reviewing practices and developing strategies to increase the number of minority employees within the school division. The Council has played an active role in the development of the Affirmative Action Plan and other recruitment and retention efforts of the school division. Further efforts are currently underway to expand the membership of the Minority Advisory Counct1 to include teachers, support employees, and community members. The school division's efforts to recruit and promote women and minorities to top level administrative positions has been successful in that the administrative staff is composed of 39% female and 9% minority. The scarcity of minority teachers, specifically black teachers, has been the primary target for recruiters nationwide. Efforts to increase the number of minorities teachers and females in the school division have been incorporated in extensive nationwide recruitment efforts. All major minority colleges and universities have been incorporated in the recruitment schedule. On-site visits to predominately minority campuses have been expanded in the past two years to include New Orleans, Georgia, and Florida. Advertisement sources, including minority newpspapers, were also expanded. In November, 1988, a task group comprised of teachers, administrators, and parents, was formed for the purpose of studying the issue of minority recruitment and retention, particularly for teachers. The task group reviewed the areas of recruitment, screening, selection, staffing, placement, promotion, communication and other related iSsues for teachers. The results of their work was compiled and presented to the Leadership Council in June, lg8g as the "Minority Recruitment and Retention Report" and was approved for implementation July 1, 1989. The results of those recruitment efforts were included in lg8g-go Employee. Annual RePort and will be detailed in the November, lggO Status Report of the Affirmative Action Plan. The centralization of all support employees will "be completed by September, 1990, focusing all human resource functions under the Human Resources Department. The Human Resources Department is currently in the process of meeting with support personnel to develop strategies to meet the goals of the Affirmative Action Plan. The Affirmative Action Plan, as presented, is a two-year plan with established on-going monitoring and reporting timelines. Goals will be continually evaluated, activities established, and problem areas identified and evaluated. Recommendations; It is recommended that the School Board approve the Affirmative Action Plan'and authorize the Superintendent to implement the Plan immediately. EED/JSL/ml Attachment AFFII~/~ATIV£ A CTICN DLAN GOUNTY Studen~ HUMAN RESOURCES DEPARTMENT CHESTERFIELD COUNTY PUBLIC'SCHOOLS CHESTERFIELD, VIRGINIA AFI:II~MAIIVI= ACII(~N DLAN CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA For The PerIod July 1. 1990 to June 30, 1992 Program approved by Title (Signature) Date approved TABLE OF CONTENTS Te II. III. IV. V. VI. VII. VIII. IX. X. COMHZTHENT TO EQUAL EHPLOYHENT 0PPORTUNZTY ............ 1 DZSSEHZNATZON OF POLZCY ............................... 2-3 RESPONSZBZLZTY FOR IHPLEHENTATZON ..................... 4-5 IDENTZFZCATZON OF PROBLEH AREAS AND GOALS ............. 6-13 DEVELOPHENT AND COHPLZANCE WZTH COHPLZANCE WZTH EXECUTZON OF PLAN ..................... 14-17 SEX DZSCRZHZNATZON GUZDELZNES ......... 18-19 RELZGZON AND NATZONAL 0RZGZN DZSCRZHZNATZON GUZDELZNES ............................. 20 COMPLZANCE WZTH AGE DZSCRZMZNATZOH .................... 21 REASONABLE ACCOHHODATZONS/ACCESS FOR THE HANDZCAPPED..22 ADDENDA ............................................... 23-26 Z. C0t ZTHENT TO EOUAL EHPLOYHENT OPPORTUNZTY ~T HAS BEEN, AND NZLL CONTZNUE TO BE, THE POLZCY OF CHESTERFZELD COUNTY PUBLZC SCHOOL DXVZSION TO BE AN EQUAL OPPORTUNZTY EHPLOYER. THE SCHOOL BOARD POLXCY IS ATTACHED AS EXHZBZT 1. ~N KEEPZNG WZTH THZS POLZCY, CHESTERFZELD COUNTY PUBLZC SCHOOLS WZLL CONTZNUE TO RECRUZT, HZRE~ TRAZNw AND PROHOTE ZNTO ALL ~OB LEVELS THE HOST QUALZFZED PERSONS WZTHOUT REGARD TO RACE, COLOR, RELZGZON~ SEX~ AGE, NATZONAL ORZGZN, OR HANDZCAP STATUS. SZHZLARLYw ALL OTHER PERSONNEL HATTERS SUCH AS COHPENSATZON~ BENEFZTS, PLACEHENT, TRANSFERS, LAYOFFS, TERHZNATZONS, AND SPECZAL PROGRAHS gZLL CONTZNUE TO BE ADHZNZSTERED ZN ACCORDANCE ~ZTH CHESTERFZELD COUNTY PUBLZC SCHOOL BOARD POLZCY. ALL EHPLOYHENT DECZSZONS ARE BASED ON OB~ECTZVE STANDARDS AND THE FURTHERANCE OF EQUAL EMPLOYHENT OPPORTUNZTY. THE CHESTERFIELD COUNTY PUBLZC SCHOOL DZVZSZON NZLL ENSURE THAT PROMOTZON DECZSZONS ARE ZN ACCORD* NZTH EQUAL EMPLOYMENT OPPORTUNZTY PRZNCZPLES BY ZMPOSZNG ONLY VALZD REQUZREHENTS FOR PROHOTZON OPPORTU~ZTZES. ~N AN EFFORT TO PROMOTE EQUAL OPPORTUNITZES, THE SUPERZNTENDENT COHMZTS TO THE DEVELOPHENT AND ZHPLEHENTATZON OF AN AFFZRHATZVE ACTZON PLAN. II. OISSF. HI TION OF POLICY A. INTERNAL DZSSEHZNATZON THE CHESTERFZELD COUNTY PUBLZC SCHOOL DZVZSZON WZLL CONTZNUE TO HAKE ZTS EQUAL EHPLOYHENT OPPORTUNZTY POLZCY AND AFFZRHATZVE ACTZON PLAN KNOWN ZNTERNALLY BY: INCLUDZNG THE POLZCY ZN THE CHESTERFZELD COUNTY PUBLZC SCHOOLS SCHOOL BOARD POLZCZES HANUAL. 2. PUBLZCZZZNG THE POLZCY ZN ZNTERNAL PUBLZCATZONS. ® CONDUCTZNG SPECZAL HEETZNGS WZTH EXECUTZVE TEAH HEHBERS~ ADHZNZSTRATORS~ AND SUPERVZSORY PERSONNEL TO EXPLAZN THE INTENT OF THE POLZCY AND ZNDZVZDUAL RESPONSZBZLZTZES FOR EFFECTZVE ZHPLEHENTATZON. CONDUCTZNG SPECZAL HEETZNGS WZTH NONHANAGEHENT AND NONSUPERVZSORY EHPLOYEES TO DZSCUSS THE POLZCY AND EXPLAZN ZNDZVZDUAL EHPLOYEE RESPONSZBZLZTZES. EXPLAZNZNG THE POLZCY THOROUGHLY ZN EHPLOYEE ORZENTATZON PROGRAHS. 6. POSTZNG THE POLZCY ON BULLETZN BOARDS. e PZCTURZNG HZNORZTY HEN AND WOHEN ZN PUBLZCATZONS WHERE EHPLOYEES ARE FEATURED. MAKZNG EHPLOYEES AWARE OF THE EXZSTENCE OF CHESTERFZELD COUNTY PUBLZC SCHOOL SYSTEH'S AFFZRHATZVE ACTZON PLAN AND THE BENEFZTS AVAZLABLE TO THEH. INCLUDZNG A NONDZSCRZHZNATZON CLAUSE "EQUAL EHPLOYHENT EHPLOYER" ON ALL VACANCY NOTZCES, STATZONARY AND PUBLZCATZONS. 10. NOTZFYZNG THE MZNORZTY ADVZSORY COUNCZL, COUNTY COUNCZL OF PTA, CHESTERFZELD EDUCATZON ASSOCZATZON, CHESTERFZELD EDUCATZONAL 0FFZCE PERSONNEL ASSOCZATZON, AND OTHER APPROPRZATE ASSOCZATZONS OF THE AFFZRHATZVE ACTZON PLAN. 2 B. [XTERNAL DZSSEHZNATZON CHESTERFZELD COUNTY PUBLZC SCHOOLS WZLL CONTZNUE TO DZSSEHZNATE ZTS POLZCY EXTERNALLY BY: ~NFORHZNG ALL RECRUZTZNG SOURCES, VERBALLY AND ZN WRZTZNG OF THE SCHOOL DZVZSZON'S AFFZRHATZVE ACTZON PLAN AND ENCOURAGZNG THEH TO RECOHHEND QUALZTY APPLZCANTS. NOTZFYZNG ZN WRZTZNG HZNORZTY AND WOHEN'S ORGANZZATZONS, COHHUNZTY AGENCZES, AND COHHUNZTY LEADERS OF THE AFFZRHATZVE ACTZON PLAN. ~HFORHZNG PROSPECTZVE EHPLOYEES OF THE EXZSTEHCE OF THE AFFZRHATZVE ACTZON PLAN AND THE BENEFZTS AVAZLABLE TO THEH UNDER THE PLAN. SHOWZNG BOTH MZNORZTY AND NONHZNORZTY HEN AND WOMEN WHERE EHPLOYEES ARE PZCTURED ZN RECRUZTMENT HATERZALS, ADVERTZSEHENTS~ AND PUBLZCATZONS. ~NCORPORATZNG THE EQUAL OPPORTUNZTY EHPLOYHENT POLZCY ZN PURCHASE ORDERS~ LEASES, AND CONTRACTS~ AS APPROPRZATE. 3 III. RESPONSIBILITY FOR INPLENENTATION THE SUPERZNTENDENT HAS THE OVERALL RESPONSZBZLZTY FOR ZHPLEHENTATZON OF THE SCHOOL SYSTEHWS EQUAL EHPLOYHENT OPPORTUNZTY POLZCY. THE COORDZNATZON OF RESPO~SZBZLZTZES FOR THE ZHPLEHENTATZON OF THE POLZCY HAS BEEN ASSZGNED TO THE DZRECTOR OF PERSONNEL SERVZCES. A. DUTZES OF THE COORDZNATOR: THE DUTZES OF THE COORDZNATOR ZNCLUDE: 1. DEVELOPZNG POLZCY STATEHENTSw AFFZRHATZVE ACTZON PROGRAHS~ AND ZNTERNAL AND EXTERNAL COHHUNZCATZON TECHNZQUES. 2. ~DENTZFYZNG PROBLEH AREAS. 3. ASSZSTZNG ADHZNZSTRATORS ZN ARRZVZNG AT SOLUTZONS TO PROBLEHS. 4. DESZGNZNG AND ZHPLEHENTZNG AUDZTZNG AND REPORTZNG SYSTEHS TO HEASURE THE EFFECTZVENESS OF THE AFFZRHATZVE ACTZON PLAN~ ZNDZCATZNG ANY NEED FOR ACTZON~ AND DETERHZNZNG THE DEGREE TO WHZCH THE GOALS AND OBJECTZVES ARE BEZNG ATTAZNED. 5. SERVZNG AS LZAZSON BE'rWEEN CHESTERFZELD COUNTY PUBLZC SCHOOL SYSTEH AND ENFORCEHENT AGENCZES. 6. SERVZNG AS LZAZSON BETWEEN THE SCHOOL SYSTEH AND HZNORZTY ORGANZZATZONS~ WOHEN~S ORGANZZATZONSw AND COHHUNZTY GROUPS CONCERNED WZTH EHPLOYHENT OPPORTUNZTZES OF HZNORZTZES AND WOHEN. 7. KEEPZNG ADHZNZSTRATORS ZNFORHED OF THE LATEST DEVELOPHENTS ZN AREAS OF EQUAL EHPLOYHENT OPPORTUNZTY. 8. MEETZNG WZTH BUZLDZNG PRZNCZPALS AND DEPARTHENT SUPERVZSORS TO HAKE CERTAZN THE EQUAL EHPLOYHENT 0PPORTUNZTY POLZCZES ARE BEZNG FOLLOWED. 9. HAZNTAZN CONTACT WZTH THE HZNORZTY ADVZSORY COUNCZL. 4 Be 10. 11. PLAN AND PROVZDE TRAZNZNG NZTH STAFF DEVELOPHENT TO ALL OFFZCE DZRECTORSw PRZNCZPALS, ADHZNZSTRATORS AND SUPERVZSORS WHO ARE ZNVOLVED ZN THE SCREENZNG AND SELECTZON PROCESS. ASSZST EHPLOYEES ZN UTZLZZZNG THE GRZEVANCE AND COHPLAZNT PROCEDURES AS NEEDED. DUTZES OF BUZLDZNG ADHZNZSTRATORS AND DEPARTHENT SUPERVZSORS THE DUTZES OF THE BUZLDZNG ADHZNZSTRATORS AND DEPARTHENT SUPERVZSORS ZNCLUDE: ASSZSTZNG THE DZRECTOR OF PERSONNEL SERVZCES ZN THE ZDENTZFZCATZON OF PROBLEH AREAS AND ZN THE ESTABLZSNHENT OF SCHOOL AND DEPARTHENT GOALS AND OB3ECTZVES. MONZTORZNG TO BE CERTAZN THAT POLZCZES ARE BEZNG FOLLOWED. REVZEWZNG THE QUALZFZCATZONS OF ALL EHPLOYEES TO ENSURE THAT HZNORZTZES AND WOHEN ARE GZVEN FULL OPPORTUNZTZES FOR TRANSFERS AND PROHOTZONS. e ENSURZNG THAT EQUAL EHPLOYHENT OPPORTUNZTY POSTERS ARE PROPERLY DZSPLAYED. ENCOURAGZNG HZNORZTY AND FEHALE EHPLOYEES TO PARTZCZPATE ZN ALL THE SPONSORED EDUCATZONAL, TRAZNZNGw RECREATZONAL AND SOCZAL EVENTS. 5 TV. TDENTTF'rCATTON OF PROBLEH AREAS AND GOALS A. AVAZ LABZ LZTY ANALYSZS ~N THE FOLLONZNG AVAZLABZLZTY ANALYSZS BY 30B GROUPS, AVAZLABZLZTY PERCENTAGES ARE COHPARED WZTH THE PERCENTAGES OF HZNORZTZES AND WOHEN ZN THE RZCHHOND-PETERSBURG WORK FORCE TO ZDENTZFY UNDER-UTZLZZATZON, WHZCH ZS DEFZNED AS "HAVZNG FEWER HZNORZTZES OR gOHEN ZN A PARTZCULAR 30B GROUP THAN WOULD REASONABLY BE EXPECTED BY THEZR AVAZLABZLZTY." THE AVAZLABZLZTY ANALYSZS HAS BASED ON THE RZCHHOND- PETERSBURG LABOR HARKET DATA gHZCH REPRESENTS THE FOLLOgZNG AREAS: DZNWZDDZE, PRZNCE GEORGE, COLONZAL HEZGHTS CZTY, HOPEgELL CZTY, PETERSBURG CZTY, CHARLES CZTY, CHESTERFZELD, GOOCHLAND, HANOVER, HENRZCO, NEW KENT, POWHATAN AND RZCHHOND CZTY. B. ANALYSZS BY 3OB GROUPS THE FOLLOWZNG 30B GROUPS REFLECT THE OOB'GROUPZNG ZN THE ELEHENTARY-SECONDARY STAFF ~NFORHATZON (EE0-5) REPORT: 1. EXECUTZVE, ADHZNZSTRATORS, HANAGEHENT THESE ARE OCCUPATZONS REQUZRZNG ADHZNZSTRATZVE PERSONNEL WHO SET BROAD POLZCZES; EXERCZSE OVERALL RESPONSZBZLZTY OF EXECUTZON OF THESE POLZCZES, OR DZRECT ZNDZVZDUAL DEPARTHENTS OR SPECZAL PHASES OF THE SCHOOL DZVZSZON. THZS CATEGORY ALSO ZNCLUDES PRZNCZPALS AND ASSZSTANT PRZNCZPALS. THE SPECZFZC POSZTZONS ARE ZNDZCATED ZN CHART #1. LABOR HARKET STATZSTZCS FOR THE RZCHHOND- PETERSBURG METROPOLZTAN AREA STATE THAT 13% OF THE gORK FORCE ZS COHPOSED OF HZNORZTZES gHO ARE SKZLLED AND AVAZLABLE FOR EXECUTZVE, ADHZNZSTRATZVE AND HANAGERZAL POSZTZONS. STATZSTZCS SUGGEST THAT FEMALE CANDZDATES REPRESENT 19% OF THE CANDZDATES AVAZLABLE TO gORK ZN THZS LABOR HARKET. THE SCHOOL DZVZSZONWS EXECUTZVE, ADHZNZSTRATZVE, AND HANAGERZAL gORK FORCE ZNDZCATES THAT 9% OF THE EHPLOYEE WORK FORCE ZS STAFFED BY HZNORZTZES AND 39% 6 BY FEMALES. AN ANALYSZS OF THE STATZSTZCS SUGGEST THAT ZN LZGHT OF JOB HARKET AVAZLABZLZTYw REPRESENTATZON OF MZNORZTZES ZN THESE POSZTZONS APPEARS ADEQUATE. THE PERCENTAGE OF FEMALES HOLDZNG ADMZNZSTRATZVE POSZTZONS ZN THZS CATEGORY EXCEEDS MARKET AVAZLABZLZTY. GOALS: CONTZNUE TO RECRUZT AND ZNCREASE THE POOL OF HZNORZTY APPLZCANTS FOR EXECUTZVEw ADMZHZSTRATZVE~ AND MANAGERZAL POSZTZONS. 2. CONTZNUE TO ENCOURAGE PROMOTZON OF HZNORZTZES. e CONTZNUE TO ZHPROVE HZNORZTY REPRESENTATZON BY GUARANTEEZNG THAT PROCEDURES FOR PROMOTZON TO ADMZNZSTRATZVE~ EXECUTZVE/MANAGERZAL POSZTZONS ARE NON-DZSCRZMZNATORY. e PROVZDE PROHOTTONAL OPPORTUNZTZES FOR EMPLOYEES TO ZNCLUDE'. RESEARCHZNG CAREER ADVANCEMENT OPPORTUNZTZES AS A PROMOTZONAL ZNCENTZVE COUNSELZNG OF EMPLOYEES ABOUT CAREER OPPORTUNZTZES ZDENTZFZCATZON OF POTENTZAL CANDZDATES FOR ADVANCEMENT COORDZNATZNG AND PROVZDZNG FLEXZBZLZTY WZTHZN 'WORK SCHEDULES TO ALLOW EMPLOYEES OPPORTUNZTZES FOR CONTZNUZNG EDUCATZON AND/OR TRAZNZNG PROVZDZNG ASSZSTANCE TO EMPLOYEES AND APPLZCANTS REGARDZNG SUGGESTED AREAS NEEDZNG ZMPROVEMENT WHEN CONSZDERZNG PROMOTZON OR EHPLOYHENT ENCOURAGE EMPLOYEES TO APPLY WHERE UNDER- UTZLZZATZON EXZSTS ZN UPPER LEVEL POSZTZONS. 7 ~=8 ~ UJ PROFESSZONAL SPECZALTY 0CCUPATZON$ TEACHERS, GUZDANCE COUNSELORS/COORDZNATORS, LZBRARY/HEDZA, PSYCHOLOGZSTS, ZNSTRUCTZONAL SPECZALZSTS AND OTHER PROFESSIONAL STAFF ARE ZNCLUDED ZN THZS aOB CATEGORY. THE POSZTZONS ARE SHOWN ZN CHART #2. THE RZCHMOND-PETERSBURG LABOR MARKET, 18% MZNORZTZES AND 22% FEMALES ARE REPRESENTED ZN THE PROFESSZONAL SPECZALTY OCCUPATZON JOB CLUSTER. WZTHZN THE SCHOOL DZVZSZON~ THE PERCENTAGE OF FEMALE EMPLOYEES (84%) SZGNZFZCANTLY EXCEEDS THE LABOR MARKET. ALTHOUGH A DZSPARZTY EXZSTS ZN THE PERCENTAGE OF MZNORZTY EMPLOYEES (8%)~ THERE HAS BEEN A STEADY ZNCREASE ZN THE NUMBER OF MZNORZTY PERSONNEL. SPECZAL PROJECTS AND TARGETED RECRUZTMENT EFFORTS WZLL CONTZNUE TO BE ZMPLEMENTED TO AFFZRMATZVELY AND AGGRESSZVELY ZNCREASE THE NUMBER OF MZNORZTZES ZNTO PROFESSZONAL SPECZALTY JOBS WZTHZN THE SCHOOL DZVZSZON. GOALS: CONTZNUE TO AGGRESSZVELY RECRUZT MZNORZTZES ZNTO THE PROFESSZONAL SPECZALTY/OCCUPATZONS. CHESTERFZELD COUNTY'S GOAL WZLL BE TO ZNCREASE THE MZNORZTY NEW HZRE RATE BY 2%. ~MPLEMENT OBJECTZVES STATED ZN THE MZNORZTY RECRUZTMENT AND RETENTZON PLAN TO ACCOMPLZSH AFFZRHATZVE ACTZON EFFORTS FOR PROFESSZONAL SPECZALTY OCCUPATZONS. 8 m 3. AI~I~#ZSTR~TZVE SUPPORT/~LERZ~A! THE ADMZNZSTRATZYE SUPPORT AND CLERZCAL 30B CATEGORY ZNCLUDES TEACHER AZDES AND CLERZCAL POSZTZONS AS REFLECTED ZN CHART #3. ~N THE RZCHHOND-PETERSBURG METROPOLZTAN AREA, AVAZLABLE HZNORZTY CANDZDATES WHO POSSESS THE SKZLLS FOR ADMZNZSTRATZVE AND SUPPORT/CLERZCAL OCCUPATZONS COHPRZSE 24% OF THE HARKET. OF THOSE AVAZLABLE FOR EHPLOYHENT, 22% ARE FENALE. COHPARZSON OF THE CHESTERFZELD COUNTY PUBLZC SCHOOLS~ WORK FORCE ZNDZCATES THAT 99% OF THE DZVZSZON'S EHPLOYEES ZN THZS CATEGORY ARE FEMALE. MZNORZTZES HAKE-UP 4% OF THE WORK FORCE ZN THZS CATEGORY WHZCH REFLECTS UNDER-UTZLZZATZON. GOALS: e e ® CONTZNUE RESOURCES POSITZONS. TO BROADEN AND EXPAND RECRUZTHENT FOR ADHZNZSTRATZVE SUPPORT/CLERZCAL CLOSELY EXAMZNE THE TEACHER-AZDE POOL TO DETERHZNE WHETHER PROHOTZONAL OPPORTUNZTZES CAN BE BROADENED TO HZGHER LEVEL CLERZCAL POSZTZONS. ~NCREASE THE HZNORZTY NEW-HZRE RATE FOR ADHZNZSTRATZVE SUPPORT/CLERZCAL PERSONNEL BY 4% FOR THE UPCOHZNG SCHOOL YEAR. REEVALUATE AT THE END OF THE YEAR TO DETERHZNE ZF THE OBJECTZVE ZS AGGRESSZVE AND REALZSTZC TO ADDRESS THE CURRENT UNDER-REPRESENTATZON. COORDZNATE TRAZNZNG FOR ADHZNZSTRATZVE SUPPORT/CLERZCAL PERSONNEL THAT WZLL BROADEN AND ZNCREASE KNOWLEDGE, SKZLLS AND ABZLZTZES FOR PRESENT POSZTZONS AND TO PREPARE FOR ZNCREASED RESPONSZBZLZTy AS PROMOTZONAL OPPORTUNZTZES BECOME AVAZLABLE. ESTABLZSH SPECZFZC GOALS FOR ZMPROVZNG THE SKZLLS OF EMPLOYEES WZTHZN THE NORK FORCE, THUS QUALZFYZNG THEH FOR ATTRACTZVE VACANCZES NHZCH HAY OCCUR, ASSURZNG MZNORZTY AND FEMALE REPRESENTATZON WZTHZN THE NORK FORCE. 9 4. TECHNZCAL AND SUPPORT POSXTXONS NXTHXN THXS CATEGORY XNCLUDE COHMUNZCATXON TECHNXCXAN~ GRAPHXC ARTXST~ TRADES/SHOP FOREHAN, PRXNTERS AND OTHER TECHNXCXANS. THE POSXTXONS ARE LXSTED XH CHART #4. MARKET STATZSTZCS FOR THE RZCHMOND-PETERSBURG AREA STATE THAT 22~ OF THE MZNORZTZES ZN THE WORK FORCE ARE SKZLLED AND AVAZLABLE FOR EMPLOYMENT. WHEN ASSESSZNG THE DZVZSZON~S WORK FORCE DZSTRZBUTZON~ CHESTERFZELD~S UTZLZZATZON OF EMPLOYEES ZN THE TECNNZCAL AND SUPPORT JOB CATEGORY ZS REPRESENTED BY NO MZNORZTY EMPLOYEES. THE MARKET ZNDZCATES THAT 30% FEMALES ARE SKZLLED AND AVAZLABLE FOR EMPLOYMENT; CONSEQUENTLY~ ~8% OF THE POSZTZONS ZN THZS CATEGORY ARE HELD BY FEMALES. THERE ZS AN ZNADEQUATE REPRESENTATZON OF BOTH MZNORZTZES AND FEMALES WZTHZN THZS JOB CATEGORY. GOALS: CONTZNUE TO RECRUZT WOMEN FOR TECHNZCAL AND SUPPORT POSZTZONS BY CONTACTZNG OUTSZDE RECRUZTMENT RESOURCES~ EMPLOYMENT AGENCZES~ ETC. SEEK TO ZNCREASE THE PERCENTAGE OF FEMALE MZNORZTZES HZRED ZN THE WORK FORCE BY 2% ANNUALLY. BASED ON ASSESSMENT OF OBTAZNED RESULTS~ THE GOAL MAY BE REEVALUATED. ESTABLZSH SPECZFZC GOALS FOR ZMPROVZNG THE SKZLLS OF EMPLOYEES WZTHZN THE WORK FORCE~ THUS GUALZFYZNG THEM FOR ATTRACTZVE VACANCZES WHZCH MAY OCCUR. 10 LU CAFETERZA WORKERS, CUSTODZANS, MAZNTENANCE, AND TRANSPORTATZON POSZTZON$ ARE ZNCLUDED WZTHZN THZS JOB CATEGORY AND ARE LZSTED ZN CHART #5. ~N THE RZCHHOND-PETERSBURG AREA, MZNORZTY CANDZDATES AVAZLABLE FOR EMPLOYMENT ZN SERVZCE OCCUPATZONS REPRESENT 53% OF THE LABOR MARKET. REPRESENTATZON OF FEHALES SKZLLED ZN SERVZCE OCCUPATZONS HAKE UP 57% OF THE AREA'S WORK FORCE. CHESTERFZELD COUNTY PUBLZC SCHOOL DZVZSZON'S UTZLZZATZON OF HZNORZTY EMPLOYEES CLOSELY HATCH THE LABOR HARKETWS AVAZLABZLZTY WZTH A SLZGHT VARZANCE OF 2%. THE SCHOOL DZVZSZONWS EMPLOYHENT OF FEHALES ZN SERVZCE OCCUPATZONS EXCEEDS THE LABOR MARKET BY 17%. THEREFORE, UNDER-UTZLZZATZON OF MZNORZTZES AND FEHALE$ ZN RELATZONSHZP TO THE LABOR HARKET ZS NON- EXZSTENT ZN THE AREA OF SERVZCE OCCUPATZONS. GOALS e 0 e e OVER HALF OF THE EHPLOYHENT ZN SERVZC~ OCCUPATZONS ZS REPRESENTED BY FEMALES. THE SYSTEH WZLL ENDEAVOR TO ZMPROVE THE REPRESENTATZON OF MEN ZN THESE POSZTZONS. CONDUCT EXZT ZNTERVZEWS WZTH EMPLOYEES LEAVZNG THE SYSTEM TO ASSESS REASONS FOR TURNOVER. UTZLZZE ZNFORHATZON TO AZD ZN DEVELOPZNG STRATEGZES TO RETAZN SERVICE PERSONNEL. ASSESS RECRUZTMENT SOURCES THAT HAVE ATTRACTED THESE CANDZDATES TO THE CHESTERFZELD COUNTY PUBLZC SCHOOLS. EXPAND RECRUZTHENT RESOURCES BY ZHSTZTUTZNG LZKE STRATEGZES. REVZEW OPPORTUNZTZES FOR SERVZCE EHPLOYEES TO HOVE ZNTO'OTHER AREAS OF EMPLOYMENT ~ZTHZN THE SCHOOL DZV~SZONw SUCH AS HAZNTENANCE AND OTHER HZGHER PAYZNG OCCUPATZONS. REVZEW THE DZVZSZONWS PROCEDURE FOR PROHOTZNG NON- SUPERVZSORY SERVZCE/CUSTODZAL EMPLOYEES TO SUPERVZSORY POSZTZONS. 11 U,I 6. PRECZSZON, PRODUCTZON, ~RAFT ANP REpAZR POSZTZONS WZTHZN THZS 3OB CATEGORY ZNCLUDE HECHANZCS, ELECTRZCZANS, HEAVY EQUZPHENT OPERATORS, CARPENTERSw AND OTHER SKZLLED CRAFTS. SPECZFZC POSZTZONS ARE SHOWN ON CHART #6. ZN THE RZCHNOND-PETERSBURG AREA, 17% OF THE LABOR HARKET'S WORK FORCE ZS COHPOSED OF HZNORZTZES WHO POSSESS SKZLLS ZN PRECZSZON PRODUCTZON, CRAFT AND REPAZR OCCUPATZONS. THE AVAZLABZLZTY OF HZNORZTY CANDZDATES ZN THE ZHHEDZATE HARKET AREA EXCEEDS THE UTZLZZATZON OF HZNORZTY EHPLOYEES (10%) REPRESENTZNG THZS ~OB CATEGORY ZN THE CHESTERFZELD COUNTY PUBLZC SCHOOL DZVZSZON. FEHALE EHPLOYEES (71%), HOWEVER, DOHZNATE THE WORK FORCE ZN PRECZSZON, PRODUCTZON AND CRAFT/REPAZR OCCUPATZONS. THZS PERCENTAGE OVERWHELHZNGLY EXCEEDS. LABOR HARKET STATZSTZCS AND AVAZLABZLZTY. GOALS: ~NCREASE THE HZNORZTY NEW-HZRE RATE FOR PRECZSZONw PRODUCTZON~ CRAFT/REPAZR 30B CATEGORZES BY 2% ANNUALLY. THE SYSTEM WZLL ENDEAVOR TO ZHPROVE REPRESENTATZON OF HEN ZN THZS CATEGORY. THE 1Z 7. HANDLERS, EQUZPHENT CLEANERS, HELPERS, I-ABORER~ POSZTZONS ZN THZS CATEGORY ZNVOLVE HANUAL LABOR AND THE SPECZFZC POSZTZONS ARE SHOWN ON CHART #7. HZNORZTZES WHO ARE AVAZLABLE AND SKZLLED ZN 30B CATEGORZES RELATED TO HANDLERS, EQUZPHENT CLEANERS, HELPERS AND LABORERS ZN THE RZCHHOND-PETERSBURG HARKET AREA, HAKE-UP 45% OF THE WORK FORCE. AVAZLABLE FEHALES FOR EHPLOYHENT COHPOSE 52% OF THE WORK FORCE. ~N THE CHESTERFZELD COUNTY PUBLZC SCHOOLS, THE UTZLZZATZON OF HZNORZTY EHPLOYEES COHPOSE APPROXZHATELY HALF THE NUHBER OF THOSE WHO ARE AVAZLABLE. THE WORK FORCE ZN CHESTERFZELD ZS 100~ DOHZNATED BY HALE EHPLOYEES. ~OALS: ~NCREASE THE NEW-HZRE RATE FOR HZNORZTY EHPLOYEES ZN 30B CATEGORY BY 2% ANNUALLY. RE-EVALUATE GOAL BASED ON ATTAZNED RESULTS. ~NCREASE THE FEHALE NEW-HZRE RATE BY 4% ANNUALLY. REEVALUATE GOAL BASED ON ATTAZNTED RESULTS. SURVEY AND BROADEN CONTACTS WZTH VOCATZONAL AND TRADE SCHOOLS TO ZDENTZFY FEHALE APPLZCANTS. 3.3 LU V. DEVELOP#ENT AND EXECUTTON OF PLAN THE SCHOOL SYSTEH ZS CURRENTLY ZN THE PROCESS OF DEVELOPZNG POSZTZON DESCRZPTZONS FOR ALL POSZTZONS. ONCE COHPLETEDw THE POSZTZON DESCRZPTZONS WZLL EXZST FOR EVERY POSZTZON AND WZLL ACCURATELY REFLECT POSZTZON ~UNCTZONS. THE POSZTZON DESCRZPTZONS WZLL BE AVAZLABLE TO ALL HEHBERS OF THE LEADERSHZP TEAH ZNVOLVED ZN THE RECRUZTZNG, SCREENZNGw SELECTZON~ AND PROHOTZON PROCESS. COPZES OF POSZTZON DESCRZPTZONS WZLL BE AVAZLABLE FOR RECRUZTZNG SOURCES. SELECTZON PROCESSES HAVE BEEN EVALUATED AND ARE NONDZSCRZMZNATORY. ALL PERSONNEL HAVZNG ANY PART ZN THE SELECTZON PROCESS ARE CHOSEN WZTH SPECZAL CARE AND RECEZVE TRAZNZNG TO ENSURE THAT THESE PROCESSES REMAZN NONDZSCRZMZNATORY. A. RECRUZTHENT THE CHESTERFZELD COUNTY PUBLZC SCHOOLS WZLL CONTZNUE TO ANALYZE AND EXPAND ZTS RECRUZTMENT SOURCES AND METHODS TO ENSURE THAT ZT PROVZDES A QUALZTY POOL OF MZNORZTY AND WOMEN APPLZCANTS FOR ALL 30B CATEGORZES. THE HUMAN RESOURCES DEPARTMENT WZLL CONTZNUE TO TARGET RECRUZTMENT VZSZTS TO COLLEGES/UNZVERSZTZES WHERE THERE EXZSTS A LARGE POOL OF MZNORZTY CANDZDATES. THE SCHOOL DZVZSZON WZLL ALSO EXPAND THE RECRUZTMENT OF MZNORZTZES THROUGH THE ZDENTZFZCATZON OF COMMUNZTY ORGANZZATZONS AND OTHER RECRUZTMENT SOURCES THAT CAN ALSO PROVZDE A POOL OF QUALZFZED MZNORZTY CANDZDATES. THE HUMAN RESOURCE DEPARTMENT WZLL WORK CLOSELY WZTH LOCAL STATE EMPLOYMENT OFFZCES AND PLACEMENT AGENCZES TO SECURE QUALZFZED MZNORZTZES AND WOMEN FOR OPENZNGS. CONTACTS WZTH RECRUZTMENT SOURCES AT TRADE AND VOCATZONAL CENTERS WZLL BE FULLY UTZLZZED TO SECURE MZNORZTZES AND WOMEN TO FULFZLL CLASSZFZED~ MAZNTENANCE~ TECHNZCAL CLERZCAL/SUPPORT AND SERVZCE OCCUPATZONS WZTHZN THE DZVZSZON. SPECZAL ATTENTZON WZLL BE GZVEN TO ASSURE THAT ALL VACANCY NOTZCESw JOB POSTZNGS AND EMPLOYMENT ADVERTZSZNG ZNDZCATE THAT THE CHESTERFZELD COUNTY PUBLZC SCHOOL DZVZSZON ZS AN EQUAL OPPORTUNZTY EMPLOYER. ~NCREASED CONTACTS WZLL BE MADE WZTH PLACEMENT OFFZCES AND OTHER APPROPRZATE AGENCZES TO ZNFORM THEM THAT THE DZVZSZON ZS AN AFFZRMATZVE ACTZON EMPLOYER AND TO ALSO ENCOURAGE THEM TO REFER QUALZFZED MZNORZTY AND WOMEN APPLZCANTS. 14 B. SELECTZON ~N ADDZTZON TO THE EFFORTS TO EXPAND AND ENHANCE THE RECRUZTHENT PROCESS FOR ALL EHPLOYEES, THE HUHAN RESOURCES DEPARTHENT WZLL REVZEW ON A CONTZNUZNG BASZS ALL POSZTZON DESCRZPTZONS AND NECESSARY QUALZFZCATZONS TO DETERHZNE THAT THE ACTUAL DUTZES AND REQUZRED KNOWLEDGE SKZLLS AND ABZLZTZES ARE 30B RELATED. IF SPECZFZC EDUCATZON AND EXPERZENCE REQUZREHENTS EXZST, A CAREFUL REVZEW WZLL BE HADE BY THE HUHAH RESOURCE DEPARTHENT TO ENSURE THAT ONLY THOSE REQUZREHENTS NECESSARY FOR SUCCESSFUL PERFORHANCE ON THE 30B ARE ZNCLUDED. ALL SELECTZON PROCEDURES WZLL BE DEFZNED AND HONZTORED BY THE HUHAN RESOURCES DEPARTHENT FOR ALL DEPARTHENT$ AND SCHOOLS. THE HUHAN RESOURCE DEPARTHENT WZLL CONTZNUE TO ENSURE THAT ALL DEPARTHENT$ AND SCHOOLS HAZNTAZN COHPLZANCE WZTH THE ESTABLZSHED SELECTZON PROCESS AND PROCEDURES. UNZFORHZTY ZH THE SELECTZON PROCESS WZLL BE ADHERED TO CLOSELY. ALL ZNDZVZDUALS ZNVOLVED ZN THE SELECTZON PROCESS WZLL BE HADE AWARE OF THE SCHOOL DZVZSZON'S COHHZTHENT TO EQUAL EHPLOYHENT OPPORTUNZTY AND TO THE GOALS AND OB3ECTZVES OF THE AFFZRHATZVE ACTION PLAN. ~NDZVZDUALS WHO HAVE THE RESPONS/BZLZTY OF SELECTZNG EHPLOYEES WZLL BE OFFERED ZNTERNAL TRAZNZNG ZN ZNTERVZEWZNG SKZLLS. WHEN SELECTZNG EHPLOYEES ZN TARGETED 30B CATEGORZES~ ADH~NISTRATORS W~LL BE ENCOURAGED TO ASSZST [N ZHPLEHENTZNG AFFIRHATZVE ACTZON GOALS TO EZTHER ZNCREASE THE UTZLZZAT/ON OF HZNORZT~ES, WOHEN OR BOTH. C. TRAZNZNG THE SCHOOL DZVZSZON ZS FZRHLY COHHZTTED TO DEVELOPZNG TRAZNZNG OPPORTUNZTZES AND EXPERZENCES ON A NON- DZSCRZHZNATORY BASZS TO ZNCREASE THE KNOWLEDGE, SKZLLS AND ABZLZTZES FOR EHPLOYEES. THE DZVZSZON COHHZTS TO PROVZDZNG STAFF DEVELOPHENT PROGRAHS DESZGNED TO ENABLE ENPLOYEES TO FULFZLL THE REQUZREHENTS ZN THEZR PRESENT ~OBS ZN ADDZTZON TO PREPARZNG THEH FOR ZNCREASED RESPONSZBZLZTY AS PROHOTZONAL OPPORTUNZTZES BECOHE AVAZLABLE. THE FOLLOMZNG TRAZNZNG OPPORTUNZTZES WZLL BE ZHPLEHENTED: 0RZENTATZON FOR HEM EHPLOYEES WZLL ZNCLUDE ZNFORHATZON ABOUT POLZCZES AND PROCEDURES~ THE ORGANZZATZONAL STRUCTURE OF THE SYSTEH, EHPLOYEE 15 BENEFTTS, COHPENSATTON AND THE AFFZRHATTVE ACTTON PLAN. ® 0N-GOZNG ASSESSHENT OF TRAZNZNG NEEDS WZLL BE DETERNZNED THROUGH A VARZETY OF SOURCES; ZNTERVZEWS, EXZT AND ENTRANCE SURVEYS, REQUEST FROH DZRECTORS, SUPERVZ$ORS AND HANAGERS AS A HEANS OF SURVEYZNG THE TRAZNZNG NEEDS OF EHPLOYEES. BASED ON THE A$SESSNENTw THE STAFF DEVELOPHENT 0FFZCE WZLL DEVELOP AND ZNZTZATE TRAZNZNG OPPORTUNZTZES TO HEET THE NEEDS OF THE EHPLOYEES. TRAZNZNG AS DEEHED APPROPRZATE WZLL BE PROVZDED FOR HANAGERS, SUPERVZSORS AND BUZLDZNG ADHZNZSTRATORS ZN ZNTERVZENZNG, SELECTZON, PERFORHANCE EVALUATZON, HANDLZNG GRZEVANCES, AND OTHER AREAS AS NEEDED. CAREER GUZDANCE AND EHPLOYHENT COUNSELZNG WZLL BE PROVZDED BY THE HUHAN RESOURCES DEPARTHENT AS NEEDED AND AS REQUESTED BY EHPLOYEES. EHPLOYEES WZLL BE ENCOURAGED TO PARTZCZPATE ZN 3OB AND/OR CAREER RELATED TRAZNZNG. ' D. COHPLAZNT PROCEDURE ANY EHPLOYEE ALLEGZNG DZSCRZHZNATZON ON THE BASZS OF RACE~ SEX, RELZGZON~ AGE, NATZONAL ORZGZN OR HANDZCAPPZNG CONDZTZONS HAY FZLE A HRZTTEN COHPLAZNT gZTH THE HUHAN RESOURCES DEPARTHENT WZTHZN FZFTEEN (15) DAYS OF THE ALLEGED DZSCRZHZNATORY ACT. ALL COHPLAZNTS gZLL BE FZLED WZTH THE HUHAN RESOURCES DEPARTHENT. E. TZHETABLE BY NOVEHBER OF EACH YEAR, A STATUS REPORT ~ZLL BE SUBHZTTED TO THE SUPERZNTENDENT BY THE HUHAN RESOURCES DEPARTHENT WHZCN gZLL DESCRZBE THE ACTZVZTZES AND PROGRESS HADE DURZNG THE PREVZOUS YEAR TOWARD THE ATTAZNHENT OF THE AFFZRHATZVE ACTZON'GOALS. As PART OF THE ONGOZNG AUDZT PROCESS~ A THOROUGH ANALYSZS OF THE FOLLOWZNG AREAS WZLL BE CONDUCTED FOR THZS STATUS REPORT: COHPOSZTZON OF THE WORK FORCE BY HZNORZTY GROUP STATUS AND SEX. 16 COHPOSZTZON OF APPLZCANT FLOU BY HZNORZTY GROUP STATUS AND SEX. THE SELECTZON PROCESS ZNCLUDZNG POSZTZON DESCRZPTZONS, APPLZCATZONS, ZNTERVZEW PROCEDURES, FZNAL SELECTZON PROCESS, AND OTHER SZHZLAR FACTORS. · TRANSFER AND PROMOTZOH PRACTZCES. FACZLZTZES~ DZVZSZON-SPONSORED EVENTS, AND SPECZAL PROGRAHS. · TRAZNZNG PROGRAHS, FORHAL AND ZNFORHAL. ATTZTUDE OF WORK FORCE, SUPERVZSORS, AND ADHZNZSTRATORS. TECHNZCAL ASPECTS OF COHPLZANCE~ SUCH AS POSTER AND POLZCY STATEHENT DZSPLAY. · AFFZRHATZVE ACTZON PLAN EVALUATZON. THE STATUS REPORT WZLL ZNCLUDE PLANS FOR FUTURE ACTZVZTZES WHZCH gZLL FURTHER ENHANCE THE GOALS. BY JANUARY OF EACH YEAR, APPROPRZATE ADHZNZSTRATORS~ SUPERVZSORS AND DZRECTORS WZLL HEET TO REVZEW WZTH THE DEPARTHEHT FOR HUHAN RESOURCES THE AFFZRHATZVE ACTZON STATUS REPORT AS ZT RELATES TO THEZR AREAS OF RESPONSZBZLZTY. TARGETED JOB CATEGORZES AND BUZLDZNG LOCATZONS WZLL BE ZDENTZFZED AT THAT TZHE. BY MARCH OF EACH YEAR, A PRELZHZNARY STATEHENT OF PROJECTED PERSONNEL NEEDS WZLL BE SUBHZTTED TO THE ASSZSTANT SUPERZNTENDENT FOR HUHAN RESOURCES. BZANNUALLY, THE HUHAN RESOURCES DEPARTNENT WZLL ANALYZE THE YEARLY REPORTS AND THE OBJECTZVES ATTAZNED AND SUBHZT AN AFFZRHATZVE ACTZON PROGRESS REPORT AND RECOH~ENDATZON FOR ZHPROVEHENT TO THE SUPERZNTENDENT BY JUNE. 17 VI. CORPLZANCE WITH SEX DISCRININATION GUIDELINES IT HAS BEEN, AND CONTZNUES TO BE, THE POLZCY OF CHESTERFZELD COUNTY PUBLZC SCHOOL SYSTEH NOT TO DZSCRZHZNATE ON THE BASZS OF SEX. TO THZS END, THE SYSTEH CONTZNUES TO DO THE FOLLOWZNG: A. RECRUZTHENT AND ADVERTZSEHENT CANDZDATES FROH BOTH SEXES WZLL BE RECRUZTED FOR ALL 3OBS. REFERRAL SOURCES ARE ZNFORHED THAT THE CHESTERFZELD COUNTY PUBLZC SCHOOL SYSTEH HAS NO SPECZFZC PREFERENCE AND SEEKS ONLY QUALZFZED APPLZCANTS WZTHOUT REGARD TO RACE, COLOR, SEX, RELZGZON, OR HATZONAL ORZGZN. e ADVERTZSEHENTS, WHEN PLACED, ARE PUT ZN A GENERAL CATEGORY, OR, WHEN A GENERAL CATEGORY ZS NOT AVAZLABLEw THE SAHE ADVERTZSEHENT ZS PLACED ZN BOTH THE HALE AND FEHALE COLUHN WZTH NO SEX PREFERENCE ZNDZCATED. B. 30B POLZCZES AND PRACTZCES ALL WRZTTEN PERSONNEL POLZCZES CLEARLY STATE THAT ALL POLZCZES AND PRACTZCES APPLY TO EVERY EHPLOYEE ON AN EQUAL BASZS REGARDLESS OF THE SEX OF THE EHPLOYEE. e EHPLOYEES AND APPLZCANTS OF BOTH SEXES SHALL HAVE EQUAL OPPORTUNZTZES TO BE PLACED ON ANY AVAZLABLE 3OB THAT THEY ARE QUALZFZED TO PERFORH. ® NO DZSTZNCTZON ZS HADE BETWEEN THE SEXES WZTH REGARD TO EHPLOYHENT OPPORTUNZTZES, WAGES, HOURS OF WORK, EHPLOYEE BENEFZTSw OR ANY OTHER CONDZTZON OF EHPLOYHENT. e NO DZFFERENCE ZS HADE BETWEEN WOHEN AND HEN AS TO RETZREHENT AGE FOR ANY PARTZCULAR 3OB. COHPENSATZON AND BENEFZT PACKAGES ARE NOT BASED OH AN EHPLOYEE'S SEX. 6. SENZORZTY LZSTS ARE NOT BASED UPON SEX. e WOHEN WZLL HAVE EQUAL OPPORTUNZTY TO PARTZCZPATE ZN TRAZNZNG PROGRAHS SPONSORED BY THE CHESTERFZELD '18 COUNTY PUBLZC SCHOOLS AND THE SYSTEM WZLL MAKE SPECZAL EFFORTS TO ZNCLUDE WOMEN ZN ANY MANAGEMENT TRAZNZNG PROGRAMS THAT ARE OFFERED BY THE SYSTEM. C. PREGNANCY AND HEDZCAL CONDZTZONS WOMEN ARE NOT PENALZZED ZN THEZR EMPLOYMENT BECAUSE OF TZME SPENT AWAY FROM THE 30B BECAUSE OF CHZLDBEARZNG OR RELATED MEDZCAL CONDZTZONS. CHZLDBEARZNG OR RELATED MEDZCAL CONDZTZONS ARE COVERED UNDER THE SCHOOL SYSTEM;S SZCK LEAVE AND MEDZCAL LEAVE OF ABSENCE POLZCZES. D. SEXUAL HAUSSHENT THE CHESTERFZELD COUNTY PUBLZC SCHOOLS RECOGNZZES ZTS OBLZGATZON TO PROVZDE A WORK ATMOSPHERE FREE OF HARASSMENT AND ZNTZMZDATZON. ANY FORMS OF SEXUAL HARASSMENT; SUCH AS UNWELCOME SEXUAL ADVANCES; REQUESTS FOR SEXUAL FAVORS; AND/OR OTHER VERBAL OR PHYSZCAL CONDUCT OF A SEXUAL NATURE; WZLL NOT BE TOLERATED. VZOLATZONS OF THZS POLZCY WZLL BE HANDLED APPROPRZATELY AS PART OF CHESTERFZELD COUNTY PUBLZC SCHOOLWS DZSCZPLZNARY PROCEDURES. ].9 VTI. C0gPLIANCE WITH RELIGION AND NATIONAL ORIGIN DISCRININATION GUIDELINES A. EOUAL EHPLOYlqENT POLI'CY THE CHESTERFZELD COUNTY PUBLZC SCHOOLS DOES NOT DZSCRZHZNATE AGAZNST EHPLOYEES OR APPLZCANTS BECAUSE OF RELZGZON OR NATZONAL ORZGZN, ENSURZNG THAT THESE PEOPLE ARE TREATED NZTHOUT REGARD TO THEZR RELZGZON OF NATZONAL ORZGZN. TO ENSURE THAT APPLZCANTS AND EHPLOYEES ARE NOT DZSCRZHZNATED AGAZNST BECAUSE OF RELZGZON OR NATZON ORZGZN, THE SCHOOL SYSTEN: REVZEWS EHPLOYHENT PRACTZCES TO DETERHZNE WHETHER HEHBERS OF VARZOUS RELZGZOUS AND/OR ETHNZC GROUPS ARE GZVEN EGUAL 3OB OPPORTUNZTZES. 2. ~S ZNVOLVED ZN THE FOLLOWZNG ACTZVZTZES: THE SCHOOL SYSTEH COMHUNZCATES ZTS OBLZGATZON TO PROVZDE EQUAL ENPLOYHENT OPPORTU~ZTY WZTHOUT REGARD TO RELZGZON OR NATZONAL ORZGZNw TO ALL EHPLOYEES. THE SCHOOL SYSTEH USES RELZGZOUS AND ETHNZC HEDZA FOR EHPLOYHENT ADVERTZSZNG. B. ACCOHHODATZONS TO RELZGZOUS OBSERVANCE AND PRACTZCE THE CHESTERFZELD COUNTY PUBLZC SCHOOL SYSTEH ACCOHHODATES THE RELZGZOUS OBSERVANCES AND PRACTZCES OF EHPLOYEES OR PROSPECTZVE EHPLOYEES EXCEPT WHERE SUCH ACCOHHODATZON CAUSES UNDUE HARDSHZP ON THE CONDUCT OF THE SCHOOL SYSTEH. THE EXTENT OF ZTS OBLZGATZON ZS DETERHZNED BY CONSZDERZNG BUSZNESS NECESSZTY, FZNANCZAL COSTS AND EXPENSES, AND RESULTZNG PERSONNEL PROBLEHS. 2O A VTTT. COHPLTANCE ii/TH AGE DISCRININATION THE CHESTERFZELD COUNTY PUBLZC SCHOOLS DOES NOT DZSCRZMZNATE AGAZNST EMPLOYEES OR APPLZCANTS BECAUSE OF AGE. THE WORK FORCE ANALYSZS (CHART J 9) ZNDZCATES THAT OF THE 5,143 EMPLOYEES (ZNCLUDES PARTZCZPANTS ZN THE EARLY RETZREMENT INCENTZVE PROGRAM) OF CHESTERFZELD COUNTY PUBLZC SCHOOLS OVER T~O THZRDS (68%) ARE BETWEEN THE AGES OF 30 AND 50. THE LARGEST PERCENT OF EHPLOYEES ARE REPRESENTED ZN THE 41-45 AGE RANGE (21%). NZNETEEN PERCENT OF THE ENPLOYEES ZN CHESTERFZELD COUNTY PUBLZC SCHOOLS AGE RANGE REFLECTS 36-40. TEN PERCENT OF THE SYSTEM'S EHPLOYEES ARE OVER 50, WZTH 1% BEZNG OVER 55 YEARS OF AGE. THE ANALYSZS BY 3OB CATEGORY ZNDZCATES THAT VARYZNG AGE GROUPS ARE FOUND ZN ALL JOB CATEGORZES WZTHZN THE SCHOOL DZVZSZON (REFER TO CHART #10). 21 Ow I..i. w I 0 0 0 0 0 0 0 0 0 0 0 0 w · rx. REASONABLE ACC~ATI'0NS/ACCESS FOR THE HAND/CAPPED ~N COMPLZANCE WZTH EXECUTZVE ORDER ONE (860 AND PROVZSZONS OF SECTZON 503 AND 504 OF THE REHAB/LZTATZON ACT OF 1973, THE DEPARTMENT OF HUMAN RESOURCES WZLL CONTZNUE EFFORTS TOWARD PROVZDZNG EQUAL OPPORTUNZTZES FOR THE DZSABLED. ® EMPLOYEES AND POTENTZAL EMPLOYEES ARE ENCOURAGED TO ZDENTZFY THEZR DZSABZLZTY SO THAT REASONABLE ACCOMHODATZONS CAN BE MADE. e THE HUMAN RESOURCES DEPARTHENT WZLL MAZNTAZN A LZST OF ORGANZZATZONS SERVZNG THE DZSABLED TO BE USED AS A RECRUZTMENT RESOURCE. (REFER TO LZSTZNG) THE HUMAN RESOURCE DEPARTMENT WZLL REMAZN ABREAST OF EMPLOYHENT ZSSUES RELATED TO THE DZSABLED AND/OR THE HANDZCAPPED. 22 ADDENDUM #I'NORI'TYIFE]qALEIHANDTCAPPED RECRUZTMENT RESOURCES MINORITYNEIISPAPERS THE NASHZNGTON ZNFORMER 3117 MARTZN LUTHER KZNG, JR. AVENUE, S.E. NASNZNGTON, DC 20032 THE NEN OBSERVER 811 FLORZDA AVENUE, NASHZNGTON, DC 20001 THE NASHZNGTON AFRZCAN-AHERZCAN AND/THE NASHZNGTON-TRZBUNE 2002 -11TH STREET, NASHZNGTON, DC 20001 NORFOLK 30URNAL & GUIDE P.O. Box 209 NORFOLK, VA 23501 THE AFRO-AMERICAN 301 EAST CLAY RZCHMOND, VA 23219 ROANOKE TRIBUNE P. 0. Box 6021 ROANOKE, VA 24017 ORGANZZATZONS FOR gOIiEN. ACCENT ON WOMEN WOMEN'S RESOURCE CENTER UNZVERSZTY COLLEGE RZCHMOND, VA 23173 MTNOR]:T]:E$ AND THE D:ZSABLEn 30B CLUB DEPT OF REHABZLZTATZVE SERVZCES 3022 NEST CLAY STREET RZCHMOND, VA 23230 DEPT. OF REHABZLZTATZVE SERVZCES 4901FZTZHUGH AVENUE RZCHMONO, VA 23230 LEARNZNG DZSABZLZTY COUNCZL ATTN: MS. SUE SPEZLBERG P. 0. Box 8451 RZCHMOND, VA 23226 RZCHMOND GOODWZLL INDUSTRZES 2520 EAST BROAD STREET RZCHMOND, VA 23223 ATTN: MR. RZCHARD GOODMAN RZCHMOND URBAN LEAGUE 101 EAST CLAY STREET RZCHMOND, VA 23219 MARCH OF DZMES - BZRTH DEFECTS ATTN: PATRZCZA 3. ROSE 1506 STAPLES MZLL ROAD, 200 RZCHMOND, VA 23230 NAACP SECRETARY P. 0. Box 27212 RZCHMOND, VA 23261 NATZONAL 0RGANZZATZON 'FOR NOMEN ATTN: MS. JEAN M. CLARKE 318 STONEHURST FAZRFAX, VA 22031 VZRGZNZA COUNCZL FOR THE DEAF 801E. BROAD STREET SEVENTH FLOOR RZCHMOND, VA 23219 VZRGZNZA REHABZLZTATZON CENTER FOR THE BLZND 401 AZALEA AVENUE RZCHMOND, VA 23227 VOCATZONAL REHABZLZTATZON COUNCZL ATTN. MR. CHUCK NZLLZS McGUZRE HOSPZTAL, SCI RZCHMOND, VA 23249 23 BLACK COLLEGES AND UNZVERSZTZE~ HAMPTON ~NSTZTUTE PLACEMENT 0FFZCE EAST OUEEN STREET HAMPTON, VA 23668 NORFOLK STATE COLLEGE PLACEMENT 0FFZCE 2401CORPRE~ AVENUE NORFOLK, VA 23504 SAZNT PAUL'S COLLEGE LA~RENCEVZLLE, VA 23868 g0f4EN'S COLLE6ES HOLLZNS COLLEGE HOLLZNS, VA Z4020 MARY BALDgZN COLLEGE STAUNTON, VA 24401 MARYHOUNT COLLEGE OLD DOHZNZON AND NORTH GLEBE ROADS ARLZNGTON, VA 22207 GENERAL COLLE6E$ RZCHARD BLAND COLLEGE PETERSBURG, VA 23803 GEORGE MASON UNZVERSZTY PLACEMENT 0FFZCE FAZRFAX, VA 22030 JAMES MADZSON UNZVERszTy PLACEMENT 0FFZCE HARRZSONBURG, VA 22807 MARY WASHZNGTON COLLEGE PLACEMENT 0FFZCE FREDERZCKBURG, VA 22401 VZRGZNZA SEMZNARY AND COLLEGE GARFZELD & DEgZTT STREETS LYNCHBURG, VA 24501 VZRGZNZA STATE UNZVERSZTY PLACEMENT 0FFZCE BOX 84 PETERSBURG, VA 23803 VZRGZNZA UNZON UNZVERSZTY 1500 N. LOMBARDY STREET RZCHMOND, VA 23220 RADFORD UNZVERSZTY RANDOLPH MACON WOMAN'S COLLEGE LYNCHBURG, VA 24502 SWEETBRZAR COLLEGE SWEETBRZAR, VA 24595 UNZVERSZTY OF VZRGZNZA PLACEMENT 0FFZCE CHARLOTTESVZLLE, VA 22903 VZRGZNZA COMMONWEALTH UNZVERSZTY PLACEMENT 0FFZCE 901 WEST FRANKLZN STREET RZCHMONO, VA 23220 VPI&SU PLACEMENT 0FFZCE 309 PATTON HALL BLACKSBURG, VA 24061 COLLEGE OF WZLLZAM AND MARY PLACEMENT 0FFZCE WZLLZAMSBURG, VA 23185 24 A ~ OLD DOMZNZON UNZVERSZTY LONGNOOD COLLEGE UNZVERSZTY OF RZCHMOND PLACEMENT 0FFZCE UNZVERSZTY OF RZCHMONO, VA 23173 COMMUNITY COLLE6E 3OHN TYLER 3. SARGEANT REYNOLDS 25 ADDENDUM #2 HXNORXTY ADVXSORY COUNCXL THE HZNORZTY ADVZSORY COUNCZL UZLL CONSZST OF TWELVE MEMBERS REPRESENTZNG TNO (2) CERTZFZCATED, TNO (2) CLASSZFZED EMPLOYEES, TNO (2) ADMZNZSTRATORS, TIdO (2) SPECZALZSTS/SUPERVZSORS, TNO (2) COMMUNZTY MEMBERS, AND TNO (2) REPRESENTATZVES FROM THE HUMAN RESOURCES DEPARTMENT. HEMBERSHZP: CERTZFZCATED EMPLOYEE (TO BE NAMED) CERTZFZCATED EMPLOYEE (TO BE NAMED) CLASSZFZED EMPLOYEE (TO BE NAMED) CLASSZFZED EMPLOYEE (TO BE NAMED) BUZLDZNG ADMZNZSTRATOR (HR. JAMES H. TAYLOR, BON AIR ELEMENTARY SCHOOL) BUZLDZNG ADHZNZSTRATOR (HRS. ALENZA WZLDER, HATOACA HZGH SCHOOL) ZNSTRUCTZONAL SPECZALZST (CLARZCE CHRZS~ZAN, PROFESSZONAL DEVELOPHENT CENTER) ZNSTRUCTZONAL SPECZALZST (JANE BASKERVZLLE, PROFESSZONAL DEVELOPMENT CENTER) COt4MUNZTY HEHBERS (TO BE NAMED) COMMUNZTY MEHBERS (TO BE NAMED) HUMAN RESOURCES DEPARTMENT (DR. BARBARA PZSAPZA) HUMAN RESOURCES DEPARTHENT (JOANN CHZLDRESS) THE COUNCZL WZLL MEET AT LEAST ONCE EACH QUARTER OR MORE OFTEN ZF CZRCUHSTANCES WARRANT. THE COUNCZL'S PURPOSE WZLL BE TO ADVZSE AND ASSZST THE DEPARTHENT OF HUMAN RESOURCES ZN AFFZRHATZVE ACTZON DEVELOPMENTw ZMPLEMENTATZON AND PROGRAH PLANNZNG. 26 Llll ::::::::::::::::::::::: .... :,::: ~i , GO (O ~ ~' ~) ~/) I% ~ ~ ~ :~ ~.., .::. ....... · :~' . ::::::::::::::::::::::::::::::::::::::::: ~j~ .......... ~. ...,~ LU 13,1 ::~:~:- ~:: ~:[:: :~ ::. .~ ::::::::::::::::::::: :::::::~:~:~:~:~::~:~:~:~: ~:~:~:~:~ .. - ~ -- ~ ~ .: ::::~::~..~,~ '~..~:: ~ ~ MEETING DATE: REPORT ON: ATTACHMENTS: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 27, 1990 , 11.?.2. Public Hearing to Consider Lease of Space at Airport to Air Chesterfield At the June 13, 1990 meeting, the Board set the date of June 27, 1990 to consider the lease of space at the Airport to Air Chesterfield. This was not enough time to properly advertise the public hearing so we have advertised same for July 25, 1990. YES [] NO ~ SIGNATURE: ~ADMINISTRAToR 000133 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA REPORTS MEETING DATE: June 27, 1990 ll.F.3. REPORT ON: PUBLIC HEARING SCHEDULE July 25, 1990 Meadowville Plan County Wastewater System Air Chesterfield Lease 1990-91 Secondary Road Improvement Budget ATTACHMENTs: YES ri NO '~ SIGNATURE: 000134 MEETING DATE REPORT ON: CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA REPORTS June 27, 1990 .ll.F.4. Roads Accepted into the State Secondary System ATTACHMENTS YES WI NO [] SIGNATURE: COUNTY ADMINI STRATOR 000135 RAY D. PETHTEL COMMISSIONER COMMONWEALTH o[ VIRQINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 June 13, 1990 OSCAR K. MABRY DEPU~ COMMISSIONER Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated May 28, 1980, the following addition to the Secondary System of Chesterfield County is hereby approved, effective June 13, 1990. ADDITION LENGTH ROCKWOOD PARK Route 744 - From Route 360 to 0.29 mile North Route 360 0.29 Mi. GLM/slb Sincerely, Deputy Commissioner 000.186' TRANSPORTATION FOR THE 21 ST CENTURY RAY D. PETHTEL COMMISSIONER COMMONWEALTH of VIRG//N A DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 June 13, 1990 OSCAR K. MABRY DEPU~ COMMISSIONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated January 10, 1990, the following additions to the Secondary System of Chesterfield County are hereby approved, effective June 13, 1990. ADDITIONS LENGTH MOUNT BLANCO - SECTION 9 Route 2498 (Saffron Lane) - From 0.01 mile East Route 2499 to Route 4950 0.08 Mi. Route 4590 (Norlanya Drive) - From 0.08 mile North Route 2498 to 0.11 mile East Route 2498 0.19 Mi. GLM/slb Sincerely, Deputy Commissioner TRANSPORTATION FOR THE 21ST CENTURY 0001,37 RAY D. PETHTEL COMMISSIONER COMMONWEALTH of V RQIN A DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 June 13, 1990 OSCAR K. MABRY OEPUTY COMMISSIONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated March 28, 1990, the following additions to the Secondary System of Chesterfield County are hereby approved, effective June 13, 1990. ADDITIONS TIMBERMILL LENGTH Route 4360 (Timber Trail Drive) - From Route 654 to 0.06 mile West Route 4363 0.17 Mi. Route 4361 (Campbellridge Drive) - From Route 4360 to 0.04 mile Northeast Route 4362 0.09 Mi. Route 4362 (Campbellridge Court) - From Route 4361 to 0.05 mile Northwest Route 4361 0.05 Mi. Route 4363 (Timber Trail Court) - From Route 4360 to 0.04 mile North Route 4360 0.04 Mi. GLM/slb Sincerely, Deputy Commissioner 000138 TRANSPORTATION FOR THE 21 ST CENTURY