2018-06-27 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 33.
Subject:
Work Session - Cooperative Extension Update
County Administrator's Comments:
County Administrator p �lk
Board Action Requested:
Summary of Information:
Mr. T. Michael Likins, Cooperative Extension Director and County Agent, will
update the Board of Supervisors regarding the following topics:
• County and state personnel and programs in Cooperative Extension Office.
• New facilities and program expansion.
0 In -school and after-school programs along Route 1 corridor.
Preparer: T. Michael Likins
Attachments: 0 Yes FI No
Title: Director of Cooperative Extension
Cooperative Extension
• Agriculture & Natural Resources
• Bug, slugs, and other thugs
• Family & Consumer Sciences
• Dollars & cents, food safety, healthy living/eating
• 4-H Youth Development
• Head, Heart, Hands, Health
Cooperative Extension
Newly renovated space, Central Library
Administration consolidation
Large classroom
Demonstration kitchen
Laboratory facilities
Storage
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Thank you!
...for your attention, and
... remember to visit our
Chesterfield County
Farmers' Market
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
49 AGENDA
Meeting Date: June 27, 2018 Item Number: 3.C.
Subiect:
Work Session to Review 2018 General Assembly Legislation
County Administrator's Comments:
County Administrator -4
Board Action Requested:
The Board of Supervisors is requested to decide which new laws enacted by the
2018 General Assembly should be studied further or advertised for public
hearings to amend the County Code.
Summary of Information:
After each General Assembly session, staff identifies changes in state law
which: (1) require ordinance changes, or (2) permit ordinance changes. The
attached "summary sheet" contains the staff recommendations on which new
items should be scheduled for a public hearing, and one item on which staff
recommends no further action.
Preparer: Jeffrey L. Mincks
Attachments: 0 Yes
Title: County Attorney
112610.1 (112608.1 & 112609.1)
F-1 No
'GCV
OGO'd
2018 VIRGINIA GENERAL ASSEMBLY
LEGISLATION AFFECTING THE COUNTY
June 27, 2018
I. CHANGES REQUIRING BOARD ACTION
1. Amend the Counter provisions relating to tree cover and tree replacement during
development. [HB 494]
Staff Recommendation:
The County previously adopted a tree cover and replacement ordinance
pursuant to state law. This legislation requires the County to make changes
to the existing ordinance primarily relating to tree replacement in the
vicinity of cemeteries. Staff recommends that the Board direct staff to draft
the necessary ordinance amendments and to forward those amendments to
the Planning Commission for it to hold a public hearing and make a
recommendation to the Board.
2. Amend the Counter to make certain solar energy facilities permitted uses by right or
with restrictions. [HB508/SB429 and HB 509/SB179]
Staff Recommendation:
The 2018 General Assembly has required localities 1) to allow, by right, the
installation of solar energy systems on the roofs of buildings that serve the
electricity and thermal needs of the building, and 2) to allow the installation
of ground -mounted solar energy systems that serve a building subject to
certain restrictions. Staff recommends that the Board direct staff to draft
the necessary ordinance amendments and to forward those amendments to
the Planning Commission for the Commission to hold a public hearing and
make a recommendation to the Board.
3. Amend the County Code to require the County and the BZA to give consideration to
persons with disabilities when preparing zoning ordinance amendments, or, in the case of
the BZA, considering variances. [HB796]
Staff Recommendation:
This legislation requires localities to give consideration to persons who are
disabled under the provisions of the Americans With Disabilities Act, the
Fair Housing Act, and other fair housing laws, when enacting zoning
ordinance amendments or, in the case of the Board of Zoning Appeals,
when considering variances. The County Code will need to be amended to
1 QC ) 0 0 -
incorporate these new requirements. Staff recommends that the Board
direct staff to draft the necessary ordinance amendments and to forward
those amendments to the Planning Commission for the Commission to hold
a public hearing and make a recommendation to the Board.
4. Amend the CoLmt Code to implement new land use mandates relating to the location and
installation of certain wireless support structures. [HB 1258/SB405]
Staff Recommendation:
The 2018 General Assembly enacted extensive requirements on localities
relating to new wireless support structures that are 50 feet or less above
ground level or are co -located on existing wireless facility structures that
are not small-cell facilities. The legislation places restrictions on the ability
of localities to regulate such uses and establishes mandatory time periods
for localities to review applications for the siting of such structures. Staff
recommends that the Board direct staff to draft the necessary ordinance
amendments and to forward those amendments to the Planning
Commission for the Commission to hold a public hearing and make a
recommendation to the Board.
5. Amend the County Code relating to the removal or repair of structures in blighted areas.
[HB 594/SB451].
Staff Recommendation:
State law previously provided that localities can adopt ordinances to
compel the repair or removal of structures harboring illegal drug activity
(so-called "drug blight"). This legislation broadens the concept of drug
blight structures to include structures harboring "criminal blight." Criminal
blight includes not only illegal drug crimes, but also sex and firearms
crimes occurring within a structure. Staff recommends that the Board set a
public hearing for September 26, 2018 on an ordinance amendment which
implements this new mandatory change.
2 " 05
6. Amend the County Code to 1) eliminate minimum fine requirements for zoning violation
convictions and 2) authorize the court to impose a fine of up to $2000 for the third failure
to remove or abate a zoning violation after being court-ordered to do so. [HB 709]
Staff Recommendation:
The 2018 General Assembly eliminated various minimum fines for zoning
violation convictions. The County Code will have to be amended to remove
the minimum fine provisions. Staff recommends that the Board direct staff
to draft the necessary ordinance amendments and to forward those
amendments to the Planning Commission for the Commission to hold a
public hearing and make a recommendation to the Board.
The legislation also requires localities to increase the maximum fine which
the court can impose on a person who has been court-ordered to remove or
abate a zoning violation but, after two such orders, still has not taken the
court-ordered action. This legislation increases the maximum fine a court
can impose to $2,000. The County Code will need to be amended to
increase the minimum fine from its current level, $1,500, to the new $2,000
level. Staff recommends that the Board direct staff to draft the necessary
ordinance amendments and to forward those amendments to the Planning
Commission for the Commission to hold a public hearing and make a
recommendation to the Board.
7. Adopt an ordinance requiring financial security to be provided by pet shops that procure
dogs from out of state sources. [HB 865].
Staff Recommendation:
This legislation authorizes localities to require pet shops that obtain dogs
from out of state sources to furnish the locality with a cash bond or letter of
credit of up to $30,000 to be used if the welfare of the dogs (or fish kept at
the shop) needs to be protected. The Police Department reports that it has
not had these issues arise at County pet stores and, for the present, does
not believe that this financial security program is needed. Staff
recommends that the Board take no action on this legislation.
0425:112608.1.
3
2018 Virginia General Assembly
Legislation Affecting the County
June 27, 2018
Staff Recommendations Summary Sheet
I. MANDATORY CHANGES REQUIRING BOARD ACTION
Item Bill
Bill Description
Staff Recommendation
No. No.
1. HB 494
Amend the County Code provisions
Refer to Planning
relating to tree cover and tree
Department and County
replacement during development.
Attorney to prepare
Rob
necessary ordinance
amendments and forward
to Planning Commission
for public hearing and
recommendation to the
Board.
2. HB
Amend the County Code to make
Refer to Planning
508/
certain solar energy facilities
Department and County
SB429
permitted uses by right or with
Attorney to prepare
Rob &
restrictions.
necessary ordinance
HB
amendments and forward
509/
to Planning Commission
SB 179
for public hearing and
recommendation to the
Board.
3. HB 796
Amend the Counter to require
Refer to Planning
the County and the BZA to give
Department and County
consideration to persons with
Attorney to prepare
Rob
disabilities when preparing zoning
necessary ordinance
ordinance amendments, or, in the
amendments and forward
case of the BZA, considering
to Planning Commission
variances.
for public hearing and
recommendation to the
Board.
0425:112609.1
Board Decision
Agree
2. q
3.
Disagree
za 01,
.19
MM
5
Emily
C
HB Amend the Counter to
1258 implement new land use mandates
/SB405 relating to the location and
installation of certain wireless
support structures.
HB 594 Amend the County Code
/SB451 relating to the removal or
repair of structures in
blighted areas.
HB 709 Amend the County Code to 1)
eliminate minimum fine
requirements for zoning
violation convictions and
2) authorize the court to impose
a fine of up to $2000 for the
third failure to remove or
abate a zoning violation
after being court-ordered to
do so.
Refer to Planning
Department and County
Attorney to prepare
necessary ordinance
amendments and forward
to Planning Commission
for public hearing and
recommendation to the
Board.
Refer to County Attorney
to draft the necessary
ordinance changes and
set a public hearing for
September 26, 2018.
Refer to Planning
Department and County
Attorney to prepare
necessary ordinance
amendments and forward
to Planning Commission
for public hearing and
recommendation to the
Board.
II. OPTIONAL CHANGES PERMITTING BOARD ACTION
7. HB 865 Adopt an ordinance Take no action.
requiring financial security
to be provided by pet shops
Mike that procure dogs from out
of state sources.
0425:112609.1
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 3.D.
Subiect:
Work Session - Heroin/Opioid Steering Committee Update
County Administrator's Comments:
County Administrator:
Summary of Information:
Staff will update the Board of Supervisors regarding numerous services and
activities that have been implemented to combat the heroin and opioid crisis.
Initiatives and programs available through various county departments and in
partnership with community organizations will be highlighted.
Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services
Attachments: ■ Yes F-1 No #
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Membership Includes
Sarah Snead, DCAfor Human Services
Col. Jeffrey Katz, Police
Lt. Col. Dan Kelly, Police
Sheriff Karl Leonard
Dr. Allen Yee, Fire/EMS
Debbie Burcham, MHSS
Kiva Rogers, Social Services
Susan Pollard, Media and
Communications
Mike Chernau, County Attorney's Office
Chesterfield County's Response
Up -Date: June 2018
Dr. Tameshia Grimes, CCPS
Melanie Meadows, Drug Court
Andrew Molloy, Community Corrections
Dr. Alex Samuel, Health Department
Laura Griffin, JDR Court
Jeff Easton, Commonwealth Attorney
Simon Miranowicz, Department of
Corrections
Joe Pugh, IST
6/15/2018
1
WAUAM
A War With Many
a C, ')0 1 ��
2014
2015
2016
2017
2018 YTD
Non -Fatal
Fatal
43
10
84
18
140
37
182
41
88
14
TOTAL
53
102
177
223
102
Avg. Age
30
32
31
1 33
34
Male
38
57
122
148
60
Female
15
45
56
75
42
White
48
94
160
195
86
Black
4
8
17
28
16
% Change from Year
Prior
+23%
+92%
+74%
+26%
+28%
A War With Many
a C, ')0 1 ��
%� L � % �1-; h ' "".,, yw.,,'f
Goals
po. Create and implement a
comprehensive communication
plan
o Increase community awareness of
opioid and heroin epidemic and
resources targeted to children
and adults
0 Chief of Police Community Partners
Breakfast at New Life International
Ministry
Jail Juvenile Offender Learning Tour
(JOLT): 53 participants
i� SROs TRUST program in all 81h Et 10th
grades: 1197 students participated
4,120 Heroin Resource Cards distributed
o, Media Coverage
o Uber Pilot: Channel 6 & 12, Chesterfield
Observer and Richmond Times Dispatch
ry� Mobile Integrated Care Team: Channel 8
t REVIVE! Training: 188 individuals trained
(January 2018)
1p,,. Increase awareness and �m. 7,200 Drug Deactivation Pouches
utilization of safe storage and distributed
disposal methods �o 216 Medication Lock Boxes
distributed
,. Decrease access to prescription
drugs
Don't Be An Accidental Drug Dealer
(PSA)
o 301,893 impressions through video,
radio, print and social media
Pj, Drug Take Back Events
ire March & April Events
a,. 1,306 Pounds collected
6/21/2018
3
"i°""i iib i c Safety Goal rc;
o. Reduce the number of
Heroin/Opioid Related Incidents
o, Provide targeted public safety
and community interventions in
areas experiencing or at elevated
risk of high heroin/opioid related
incidents
Reduce amount/type of drugs in
Chesterfield County
Heroin Resource Cards distributed
and featured on Chesterfield PD Face
Book page
otic EMS Narcan Dispensed: 349 (12 months)
P,p. Narcan distributed to all sworn
officers: 2 lives saved
vP, ODMAPS: Ready for Use
P,, Arrests
�?P, Possession: 262
P, Distribution: 39
6/15/2018
6/15/2018
5
�Cl Lt `,i U 13
6/15/2018
El�xpz-irided Efforts by
o, Woodlake United Methodist Church: Sermons on Opioid Epidemic
Channel 6 Heroes Among Us: Monacan students tackle opioid abuse in
Chesterfield
�p Mandi Rawls, Mackenzie and Melissa Zimmerman
o $6,500 funding from the Department of Behavioral Health it
Developmental Services (DBHDS) to attend Community Anti -Drug
Coalitions of America's 17th Annual Mid -Year Training National Youth
Leadership Initiative
Rote of Student Support Services Personnel (school, counselors, psychologists
and social workers) in School Safety
Partnership with Chesterfield County Government, to include Chesterfield
Mental Health Support Services and Department of Social Services
Nu Suicide Awareness and Prevention efforts
Om Drugs in School and the Opioid Crisis, to include discussion regarding school
curriculum in Virginia Beach
P,. Online Safety and Cybersecurity/Privacy efforts Al
6/15/2018
t ar�ed Activities
o. Partner with IST to support steering committee objectives
P, Create an operational data store for opioid analysis to identify trends and future
actions
n Create a mobile application to collect time and location based event information
manually collected today
rr Implement a real-time dashboard of opioid key performance indicators
P, Implement a historical dashboard to measure trends and benchmark with national,
state and regional data
Aggregate information across systems to maximize services for individuals
pow Implement ODMAPS
� Launch Regional Website & Marketing Plan: September/ October 2018
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 3.E.
Subject:
Financial Update
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff will hold a work session to update the Board on various financial
topics.
Summary of Information:
Staff will update the Board on FY2018 year-end actions to be taken for both
County and Schools, based on projected results of operations, including an
update on the Baxter Perkinson Center for the Arts. Additionally, staff will
update the Board on the results of the recent bond rating process and advise
on the steps required to authorize the upcoming bond sale.
Preparer: Meghan Coates
Attachments: Fl Yes 0 No
Title: Director of Budget and Management
# U-301211 i
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: June 27, 2018 Item Number: II.A.
Subject:
Resolution Recognizing the 2018 Senior Volunteer Hall of Fame Inductees
Countv Administrator's Comments:
County Administrator:
Board Action Requested:
The Chesterfield Senior Volunteer Hall of Fame Committee has requested that
the Board recognize the 2018 induction of Ms. Gretchen Craig, Mr. Frank
Linkous and Mr. Robert Pratt.
Summary of Information:
Ms. Gretchen Craig (Dale District resident) was nominated by Karen Seaver
with the Chesterfield County Public Schools, J.G. Henning Elementary School.
Ms. Craig began volunteering at J.G. Henning Elementary School in 2014
because she wanted to help the teachers. Her volunteerism at the school
began by assisting students in 2nd grade in reading and math as well as
helping Kindergarten students adjust to new surroundings. Her commitment to
students in all grade levels has been treasured by the school. For one year
of her volunteer work she not only assisted the students in many areas of
need but she also offered support to a teacher that was going through
chemotherapy at that time. Her assistance to the students expanded as well
as her daily support and encouragement to this particular teacher as she was
dealing with a health crisis. She had the keen ability to keep the classroom
operating smoothly for her teacher and substitutes by assisting them with
any job that needed to be done. In addition to her school volunteerism, Ms.
Craig has been very involved in a couple of political campaigns in a variety
of ways over the past three years. She has volunteered 7,160 hours since the
age of 60. Ms. Craig has been a resident of Chesterfield for 50 years and
was a Registered Nurse before retiring.
Preparer: Debbie Preston Title: Chesterfield County Senior Advocate
Attachments:
0 Yes F1NoQ
0'i') �G 2 2
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
Mr. Frank Linkous (Bermuda District resident) was nominated by Christa
Donahue of Chesterfield Colonial Heights Alliance for Social Ministry
(CCHASM) . Mr. Linkous began volunteering in 1995 at the Daily Bread Food
pantry. He has driven countless miles to collect donated food items and
then deliver them to the Food Pantry. His leadership skills have been
instrumental in organizing other volunteers. Operating 5 days per week, and
serving up to 10 families per day, the Daily Bread Food pantry has grown
into the success story it is today because of his dedication. Over the past
15 years he has also volunteered with CCHASM as Lead volunteer and organizer
for the Thanksgiving Program serving Chesterfield and surrounding areas.
This enormous task began after his retirement. Mr. Linkous is deeply
dedicated to his family and still finds time to be committed to many
consecutive years of volunteer services related to providing food to families
in need. Mr. Linkous has volunteered 11,300 hours since the age of 60. He
has been a resident of Chesterfield for 53 years and was an Electrical
Technician before retiring.
Mr. Robert Pratt (Bermuda District resident) was nominated by Robert
Sizemore. Mr. Pratt has volunteer hours in several organizations. His focus
at Project Homes is being a team leader as well as a team member of their
Renew Crew which is primarily involved with building and installing ramps
for anyone that is mobility challenged. He volunteers two days per week as
a store associate in the retail store at FeedMore. He is a member of the
Richmond West Breakfast Lions Club and has been closely involved in several
Lions Club initiatives. To include organizing, and implementing a two-year
project in Monroe Park for the homeless. His involvement with the American
Red Cross is extensive. He has been a member of the Disaster Action Team,
intense involvement as a disaster Services Specialist and a Chief of Mass
Care for VA Capital Region. He was also an avid volunteer for the National
Veterans Wheelchair Games in partnership between the Dept. of Veterans
Affairs and Paralyzed Veterans of America. Mr. Pratt has volunteered 11,248
hours since the age of 60. He has been a resident of Chesterfield for 20
years. Before retiring he was an Automotive Fleet Manager for Chesterfield
County Government.
This year, the Chesterfield Senior
nominations. These fifteen individuals
community service since attaining the
Volunteer Hall of Fame received 15
volunteered more than 64,000 hours of
age of 60.
RECOGNIZING SENIOR VOLUNTEER HALL OF FAME INDUCTEES
WHEREAS, volunteering is a powerful force for the solution of human
problems, and the creative use of human resources is essential to a healthy,
productive and humane society; and
WHEREAS, our nation's heritage is based on citizen involvement and
citizen participation, and volunteerism is of enormous benefit in building
a better community and a better sense of one's own wellbeing; and
WHEREAS, the active involvement of citizens is needed today more than
ever to combat growing human and social problems, to renew our belief that
these problems can be solved and to strengthen our sense of community; and
WHEREAS, volunteering offers all, young and old, the opportunity to
participate in the life of their community and to link their talents and
resources to address some of the major issues facing our counties, such as
education, hunger, the needs of youths, and the needs of our elderly; and
WHEREAS, agencies that benefit from volunteers should show their
appreciation and recognition to the many volunteers who possess numerous
skills and talents, which they generously and enthusiastically apply to a
variety of community tasks, and encourage others to participate in programs
as volunteers; and
WHEREAS, fifteen adults in Chesterfield County, aged 60 -plus, have
donated 64,000 hours of volunteer service since they have attained the age
of 60 and were nominated for the Chesterfield Senior Volunteer Hall of Fame.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 27th day of June 2018, publicly recognizes Ms. Gretchen
Craig, Mr. Frank Linkous and Mr. Robert Pratt, who were selected among the
fifteen and were inducted into the Chesterfield Senior Volunteer Hall of
Fame on May 22, 2018, and expresses appreciation to these dedicated
volunteers who contribute immeasurably to various programs throughout the
area to strengthen our county and build bridges to the future.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Ms. Craig, Mr. Linkous and Mr. Pratt, and this resolution be permanently
recorded among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
Q, 0 5 G 2 4
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 11.13.
Subject:
Recognizing Dr. Jewel H. Bronaugh for Her Outstanding Contributions to
Virginia State University and Chesterfield County
County Administrator's Comments:
Irv/
County Administrator, VX,
Board Action Requested:
Mr. Elswick requests that the Board adopt the attached resolution
recognizing Dr. Jewel H. Bronaugh.
Summary of Information:
Dr. Jewel Bronaugh has served Virginia state University and Chesterfield
County in many roles, as Executive Director of Virginia State University's
Center for Agricultural Research, Engagement and Outreach; State Executive
Director of the USDA Farm Service Agency; Dean of the College of Agriculture
at Virginia State University; and Associate Administrator of Virginia
Cooperative Extension.
Dr. Bronaugh has been appointed by Governor Northam as Commissioner of the
Virginia Department of Agriculture and Consumer Services, effective May 25,
2018.
Preparer: Janice Blakley
Attachments: 0 Yes 1-1 No
Title: Clerk to Board of Supervisors
RECOGNIZING DR. JEWEL H. BRONAUGH FOR HER OUTSTANDING CONTRIBUTIONS
TO VIRGINIA STATE UNIVERSITY AND CHESTERFIELD COUNTY
WHEREAS, Dr. Jewel H. Bronaugh is a native of Petersburg, Virginia;
and
WHEREAS, Dr. Bronaugh holds a bachelor's degree in Education from
James Madison University, a master's in Education and a doctorate in
Career and Technical Education from Virginia Tech; and
WHEREAS, after several years teaching, Dr. Bronaugh joined Virginia
Cooperative Extension where she served in a variety of leadership roles,
including Associate Administrator; and
WHEREAS, Dr. Bronaugh served as Dean of the College of Agriculture
at Virginia State University from 2010 to 2015; and
WHEREAS, Dr. Bronaugh was named the State Executive Director of the
USDA Farm Service Agency in 2015, where she was instrumental in forming
partnerships and fundraising for conservation initiatives, and she
successfully launched the Bridges to Opportunity Service in Virginia, a
program developed to meet the needs of farmers and ranchers across the
nation; and
WHEREAS, Dr. Bronaugh went on to serve as the Executive Director of
Virginia State University's Center for Agricultural Research, Engagement
and outreach; and
WHEREAS, throughout her career, Dr. Bronaugh has gained a wealth of
knowledge and developed lasting partnerships, and she is an accomplished
leader in the agriculture community, in government, and in higher
education; and
WHEREAS, Dr. Bronaugh was instrumental in leading numerous
agricultural initiatives in the Ettrick/Matoaca community, including
assisting in the establishment of the Center for Agricultural Research
and Engagement and Outreach (CARED), increasing the impact of Virginia
State University as a land grant institution; and establishing the CAREO
Seed Grant Program to engage faculty in research and providing $1.1
million in funding to 13 research projects; and
WHEREAS, Dr. Bronaugh established the Summerseat Urban Agriculture
Project, developing partnerships with Sabra Dipping Company and
Chesterfield County to conduct urban agriculture research projects,
including the Summerseat community garden, to address food deserts and
human health concerns; and
WHEREAS, Dr. Bronaugh has been appointed by Governor Ralph Northam as
Commissioner of the Virginia Department of Agriculture and Consumer
Services, effective May 25, 2018; and
WHEREAS, the Board of Supervisors, county administration, staff and
residents of the community have enjoyed an excellent working relationship
with Dr. Bronaugh.
NOW, THEREFORE, BE IT RESOLVED this 27th day of June 2018, that the
Chesterfield County Board of Supervisors publicly recognizes Dr. Jewel H.
Bronaugh, expresses appreciation for her outstanding service to Virginia
State University and the citizens of Chesterfield County, congratulates
her on her appointment as Commissioner of the Virginia Department of
Agriculture and Consumer Services, and wishes her continued success in
this new endeavor.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Dr. Bronaugh and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield County,
Virginia.
OG 30 2 7
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 11.C.
Subject:
Recognition of the Participants in the Spring Government Citizens Academy
County Administrator's Comments:
County Administrator",
,A.�
Board Action Requested:
Recognize the participants of the Spring Government Citizens Academy and
present certificates of completion.
Summary of Information:
On May 1, 2018, the spring Government Citizens Academy began. This is the
county's third Government Citizens Academy. It is a new tool that started in
the spring of 2017, to enhance and grow the county's communications efforts
and increase engagement. The Government Citizens Academy provides a hands-on
learning opportunity where citizens may provide feedback about how the county
is doing. Through interactive sessions and tours of facilities, residents get
a comprehensive look at how and why programs and services are provided.
Spanning nine weeks, the spring sessions were held in the evening. The fall
2018 Government Citizens Academy will begin August 28, and will run for nine
weeks with sessions during the day.
A member of the spring academy class will address the Board of Supervisors to
give their perspective on what they learned.
Preparer: Susan Pollard - Title: Director of Communications and Media
Attachments:Yes No 11_1
0 a 0,62"1 6
2018 Spring Government Citizens Academy Participants
First Name Last name
Marilyn
Barge
Stephanie
Bowen
April
Brockman
Francis
Burke
Maureen
Burke-Vilak
Susan
Burke
Benjamin
Coe
Kelly
Eichfeld
Gail
Fenske
Matthew
Jamer
Kim
Marble
Shannon
McCallister
Lisa
McLaughlin
Jesse
McLaughlin
Leah
Mills
Shane
Morton -Anderson
Clifford
Myers
Loretta
Otey
Tony
Otey
Peter
Plourd
Martha Redstrom
Plourd
Patricia
Prescott
Kenneth
Spisak
Brad
Swingle
Tom
Yates
Magisterial
District
Matoaca
Dale
Dale
Dale
Dale
Dale
Midlothian
Midlothian
Matoaca
Midlothian
Bermuda
Clover Hill
Clover Hill
Clover Hill
Dale
Clover Hill
Dale
Dale
Dale
Midlothian
Midlothian
Dale
Midlothian
Clover Hill
Midlothian
k
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 11.D.
Subject:
Resolution Recognizing Corporal Deanna L. Owens, Police Department, Upon Her
Retirement
County Administrator's Comments:
County Administrator:
- *--L-
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Corporal Deanna L. Owens will retire from the Police Department on July 1,
2018, after providing nearly 29 years of service to the residents of
Chesterfield County.
Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police
Attachments: 0 Yes F-1 No #
RECOGNIZING CORPORAL DEANNA L. OWENS UPON HER RETIREMENT
WHEREAS, Corporal Deanna L. Owens will retire from the Chesterfield
County Police Department on July 1, 2018, after providing nearly 29 years of
quality service to the residents of Chesterfield County; and
WHEREAS, Corporal Owens' law enforcement career began with Chesterfield
County in 1989 as a Patrol Officer where she then progressed through the
career development ranks of Senior Police Officer, Master Police Officer,
Career Police Officer and Corporal; and
WHEREAS, during her tenure, Corporal Owens has served as Field Training
Officer, General Instructor, Driving Instructor, Firearms Instructor,
Defensive Tactics Instructor, Police Recruiter, DARE Officer, Basic Academy
Class Counselor, Advisor for Explorer Post #609, Peer Counselor, and School
Resource Officer; and
WHEREAS, Corporal Owens served as a member of the Street Drug
Enforcement Unit and as a Narcotics Detector Dog Handler (Canine), where she
worked closely with the Metro Interdiction Unit and the State Police; and
WHEREAS, while serving as a member of the Street Drug Enforcement Unit,
Corporal Owens received a Unit Citation Award for the unit's numerous
accomplishments which included over 900 arrests, seizures of currency,
weapons, vehicles, and drugs, all while working below minimum staffing
levels; and
WHEREAS, Corporal Owens was recognized with an Achievement Certificate
in recognition of her outstanding job performance in assisting in the
development and implementation of a "Patrol Tactics for Female Officers"
class, providing a wealth of information and tactics to assist female
officers in their policing endeavors; and
WHEREAS, Corporal Owens was the recipient of an Achievement Award for
her investigative skills in the identity and arrest of suspects responsible
for significant thefts from commercial establishments, where the only initial
clues were a footprint and drops of vehicle hydraulic fluid; and
WHEREAS, Corporal Owens is recognized for her excellent communications
and human relations skills, her strong work ethic and her teamwork, all of
which he has utilized within the Police Department and in assisting residents
of Chesterfield County; and
WHEREAS, Corporal Owens has received numerous letters of commendation,
thanks and appreciation for services rendered; and
WHEREAS, Corporal Owens has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Corporal Owens' diligent service.
OG3():31
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 27th day of June 2018, publicly recognizes Corporal Deanna
L. Owens and extends on behalf of its members and the residents of
Chesterfield County, appreciation for her service to the county,
congratulations upon her retirement, and best wishes for a long and happy
retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Corporal Owens, and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 12.A.1.
Subiect:
Nomination/Reappointment to the Board of Building and Fire Code Appeals
County Administrator's Comments:
County Administrator: /*o
V- I V --�%
Board Action Requested:
Nomination/reappointment of two members to the Board of Building Code
Appeals.
Summary of Information:
The terms of two members of the Board of Building Code Appeals will expire
on June 30, 2018. These members are R. Christian Eudailey and Jack R.
Wilson, III.
Reappointment of these members would maintain the composition of membership
previously established by the Board of Supervisors for the Board of Building
and Fire Code Appeals. Board members concur with the reappointment of Mr.
Eudailey and Mr. Wilson, effective July 1, 2018, and expiring June 30, 2021.
Preparer: Richard C. Witt Title: Building Official
Attachments: F]Yes E No # CP0 ,. � 0 3
• A
Page 1 of I
Meeting Date: June 27, 2018 Item Number: 12.A.2.
Subiect:
Nomination and Reappointment to Social Services Board
County Administrator's Comments:
County Administrator-
ful-IL
Board Action Requested:
Reappoint two members to the Chesterfield -Colonial Heights Social Services
Board.
Summary of Information:
The purpose of the Social Services Board is to administer and provide
oversight for the services rendered by the department. In collaboration with
individuals, families and the community, our mission is to provide advocacy
and excellent services that encourage self-sufficiency; preserve and restore
families; and protect the well-being of children, the elderly and the
disabled.
Request the reappointment of Dianne Smith and Gene Brown to the Social
Services Board for a four-year term effective July 1, 2018, through June 30,
2022.
Preparer: Kiva Rogers Title: Director -Social Services
Attachments: El Yes 0 No
# ctc)�''�e'4
"...0 3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.A.3.
Subject:
Nomination/Reappointments to the Board of Riverside Regional Jail Authority
County Administrator's Comments:
County Administrator:
Board Action R=A
The Board of Supervisors is requested to nominate/reappoint Mr. Allan
Carmody, as the county's member, and Ms. Mary Ann Curtin as alternate member
on the Board of Directors of the Riverside Regional Jail Authority effective
July 1, 2018, and adopt the attached resolution.
Summary of Information:
The Riverside Regional Jail Authority ("RRJAII) operates the Riverside
Regional Jail in Prince George County. The Authority Board consists of
fourteen members, one member appointed by the governing body of each
participating locality, and the Sheriff of each participating locality.
Alternate members also may be appointed in the event the appointed member is
unable to attend. The current terms of Mr. Carmody and Ms. Curtin expire June
30, 2018. Sheriff Leonard is also a member of the Board by virtue of his
office.
Staff is requesting that the Board nominate/reappoint Mr. Allan Carmody as
the county's member, and Ms. Mary Ann Curtin as the alternate member of the
RRJA Board, with a term effective July 1, 2018, and expiring June 30, 2022.
Preparer: Matt Harris
Attachments: 0 Yes
Title: Deputy County Administrator
1-
I
WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the
Riverside Regional Jail Authority (the "Authority"), which
legislation was amended by Chapter 228 of the 1993 Acts of Assembly
and Chapter 642 of the 1999 Acts of Assembly; and
WHEREAS, the Board of the Authority consists of the sheriff
from each member jurisdiction and one additional member (plus an
alternate, if desired) from the jurisdiction appointed by the
governing body for a four-year term; and
WHEREAS, the terms of the member and alternate appointed by
the governing bodies expire June 30, 2018.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Chesterfield County that Mr. Allan Carmody is reappointed as a
member of the Board of the Riverside Regional Jail Authority, for a
term beginning July 1, 2018, and ending June 30, 2022, and that Ms.
Mary Ann Curtin is reappointed as an alternate member for the same
term.
'J�
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.A.4.
Subiect:
Page 1 of 1
Nomination/Appointment to the Citizens' Budget Advisory Committee
County Administrator's Comments:
County Administrator:
Board Action Request P:
Request the Board of Supervisors to nominate and appoint one at -large member
to the Citizens' Budget Advisory Committee.
Summary of Information:
On October 8, 2008, the Board of Supervisors created the Citizens' Budget
Advisory Committee to assist in the evaluation and allocation of resources in
accordance with the strategic plan to ensure a high quality of life.
Currently, the committee consists of seven at -large positions. This item
requests the Board of Supervisors to nominate and appoint one new member
which will fill all seven slots and position the committee to begin their
work on the FY2020 financial plan. There will be three additional term
expirations this September and staff anticipates all three members will seek
reappointment.
Staff recommends Mr. William Gleason to serve on the Citizens' Budget
Advisory Committee. Mr. Gleason would fill a vacant unexpired two-year term,
resulting when Craig Stariha resigned after being appointed to the Planning
Commission. The appointment would be effective immediately and expire
September 30, 2019.
Preparer: Meehan Coates
Attachments: 1:1 Yes 0 No
Title: Director, Budget and Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
1749 �
Meeting Date: June 27, 2018 Item Number: 12.A.5.
Subject:
Nomination/Appointment to the Petersburg Area Regional Tourism Board
County Administrator's C
County Administrator:
Nominate/ appoint members to serve on the Petersburg Area Regional Tourism
Board.
Summary of Information:
The purpose of Petersburg Area Regional Tourism (PART) is to develop and
implement a regional tourism marketing initiative that will result in
increased tourism visitation and spending. In accordance with PART's by-
laws, the Board appoints two members to the PART Board of Directors, one of
which is a member of the governing body, chief administrative officer or
another employee of the locality and the other shall be actively affiliated
with the tourism and travel industry in the jurisdiction or with a business
or entity related thereto.
The terms of Mr. Anil Patel and Deputy County Administrator Sarah Snead
expire June 30, 2018. Mr. Patel has served on the PART Board since January
2014, and has not requested reappointment.
Staff is requesting that the Board of Supervisors nominate/appoint Ms. Rachel
Thibault and Mr. Scott Zaremba, Deputy County Administrator, to serve three-
year terms on the Petersburg Area Regional Tourism Corporation, effective
July 1, 2018, and ending June 30, 2021. Board members concur with these
appointments.
Preparer: Matt Harris Title: Deputy County Administrator
Attachments: 1:1 Yes No # e "a 5 0 as
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.A.6.
Subject:
Nomination/Appointment to the John Tyler Community College Local Board
County Administrator's C
County Administrator:
Board Action Requested:
Nominate/ appoint one member to serve on the John Tyler Community College
Local Board.
Summary of Information:
The John Tyler Community College Local Board acts in an advisory capacity
to the State Board for community colleges and performs such duties with
respect to the operations of the College as may be delegated to it by the
State Board.
The Board of Supervisors makes three at -large appointments to the local
board. One vacancy currently exists. Dr. Joseph Tylus has expressed an
interest in serving on the John Tyler Community College board and has
submitted an application. His four-year term would be effective
immediately, through May 31, 2022. Board members concur with the
appointment of Mr. Tylus.
Preparer: Matt Harris
Title: Deputy County Administrator
Attachments: 1:1 Yes 0 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
,A74
Meeting Date: June 27, 2018 Item Number: 12.A.7.
Subiect:
Nomination/Appointment/Reappointment to the Community Criminal Justice Board
County Administrator's Comments:
County Administrator
ff
Board Action Requested:
It is requested that the Chesterfield County Board of Supervisors approve the
nominees listed for appointment/reappointment to the Community Criminal
Justice Board for a two-year term per the adopted by-laws of the Community
Criminal Justice Board. Appointments correspond to prescribed positions in
the Code of Virginia.
Summary of Information:
The Community Criminal Justice Board serves the 12th Judicial Court Circuit
consisting of Chesterfield County and the City of Colonial Heights. The
purpose is to provide for the development, planning, implementation, and
evaluation of community programs and services for the court in diverting
offenders and defendants from local correctional facilities.
At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint
Resolution Providing for the Implementation of the Comprehensive Community
Corrections Act (LCCA) and Pretrial Services Act (PSA); Establishment of the
Chesterfield County and City of Colonial Heights Community Criminal Justice
Board; and provisions for Joint Exercise of Powers.
Preparer: Sarah C. Snead
Attachments: Fl Yes
Title: Deputes County Administrator
0 No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The resolution designated the membership by position, per the Code of
Virginia. The Community Criminal Justice Board members serve two-year
staggered terms; thus ten or eleven members are typically appointed each
year. Nominees must be approved by both the Chesterfield County Board of
Supervisors and the Colonial Heights City Council.
It is requested that the following individuals be appointed/reappointed to
serve a two-year term that begins July 1, 2018, and ends June 30, 2020.
Ken Nickels
Honorable Keith N. Hurley
Honorable Frederick G. Rockwell, III
Chad A. Knowles
Colonel Jeffrey Katz
Colonel Jeffrey W. Faries
Eileen Brown
Rachel Gillus
Sheriff Todd Wilson
Chesterfield County Interim Commonwealth
Attorney
General District Court Judge
Circuit Court Judge
Education Representative, Chesterfield
County Schools
Police Chief, Chesterfield County
Police Chief, City of Colonial Heights
City of Colonial Heights Representative
City of Colonial Heights CSB Representative
Sheriff, City of Colonial Heights
Additionally, there are two vacant positions for citizen representatives from
Chesterfield County. It is requested that Mr. Lee Coble, current citizen
representative be reappointed. Mr. Steven Novey has submitted an application
for appointment as a citizen representative. Board members concur with the
reappointment of Mr. Coble and the appointment of Mr. Novey.
All nominees have agreed to serve if appointed. The nominees were all
approved by Colonial Heights City Council on June 12, 2018.
Under the existing Rules of Procedure, appointments to boards and committees
may be nominated and appointed at the same meeting. Nominees are voted on in
the order in which they are nominated.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Lut
Meeting Date: June 27, 2018 Item Number: 12.A.8.
Subject:
Nomination/Appointment of a Member to the Economic Development Authority for
the County of Chesterfield
County Administrator's Comments:
County Administrator:
Board
Nominate/appoint Mr. James Patton to serve on the Economic Development
Authority for the County of Chesterfield.
Summary of Information:
The Economic Development Authority (EDA) works in conjunction with the
Department of Economic Development to help create new jobs, expand the tax
base and diversify the economy of Chesterfield County. The authority is
chartered through a state law that allows cities and counties to create
industrial or economic development authorities in order to facilitate
economic development opportunities within the community.
All members of the EDA are at -large members and nine applications were
received from citizens interested in serving. Mr. James Patton, a resident of
the Bermuda District has agreed to serve as a member of the EDA. Board
members concur with the appointment of Mr.' Patton, whose term is effective
July 1, 2018 and will expire June 30, 2022.
Under the existing Rules of Procedure, appointments to boards and committees
may be nominated and appointed at the same meeting. Nominees are voted on in
the order in which they are nominated.
Preparer: H. Garrett Hart III Title: Director, Economic Development
Attachments: 1:1 Yes ■ No 80 c� 0 --,S- 2
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
RG
Meeting Date: June 27, 2018 Item Number: 12.A.9.
Subject:
Nominations and Appointments of Members to the Richmond Region Transportation
Planning organization's Citizen Transportation Advisory Committee
ntv Administrator's Cmhmen
County Administrator:
The Board is requested to nominate and appoint two members and an alternate
to serve on the Richmond Region Transportation Planning Organization's
Citizen Transportation Advisory Committee.
Summary of Information:
The Richmond Region Transportation Planning organization's (TPO) Citizen
Transportation Advisory Committee (CTAC) is composed of individuals
representing the region's population. The TPO is the federally designated
regional transportation planning organization that serves as the forum for
cooperative transportation decision-making in the Richmond area. The function
of CTAC is to advise the TPO on plans, studies, issues, and other matters
related to the planning of transportation. Typically, CTAC meets bi-monthly
every third Thursday of the month. Attached is a list of the current CTAC
membership. (Attachment A)
The Chesterfield Board of Supervisors appoints two members and one alternate
for a term of two years on CTAC. The current CTAC representatives for
Chesterfield are Mr. Herbert Richwine, Mr. Jonathan H. Jackson, and Ms. Billie
Robinson (current alternate). Mr. Richwine, Mr. Jackson and Ms. Robinson
have asked to be considered for reappointment. Mr. Richwine has served since
1988, Mr. Jackson since 2008 and Ms. Robinson since 2016.
Preparer: Jesse W. Smith
Attachments: 0 Yes
Title: Director of Transportation
1-1 No #C !� 0 ej 2
CAESTERFIELD C011141TT
BOARD OF SUPERVISORS Page 2 of
AGENDA
Summary of Information: (continued)
Board members concur with the reappointment of Mr. Herbert Richwine and Mr.
Jonathan Jackson as at -large representatives on CTAC, and Ms. Billie
Robinson, as the alternate representative.
Under the existing Rules of Procedure, appointments to board and committee
may be nominated and appointed at the same meeting. Nominees are voted on in
the order in which they are nominated.
Richmond Region Transportation Planning Organization's
Citizen Technical Advisory Committee
Current membership:
Area Localities:
Town of Ashland - Upton S. Martin
Charles City County - Charles H. Carter
Chesterfield County - Herbert A. Richwine, Jonathan H. Jackson, Billie
Robinson (Alternate)
Goochland County - Robert L. Basham
Hanover County - Robert P. Morris
Henrico County — Amber B. Lancaster (2018 Chairman), James D. Barrett
(Alternate)
New Kent County - Lisa M. Guthrie, John P. Moyer (Alternate)
Powhatan County - Thomas A. Fletcher, Adam W. Sadler (Alternate)
City of Richmond - Julien H. Williams, William Steele, Todd
M. Phillips (Alternate), Hwan Hill (Alternate)
At -Large Appointments:
Virginia Conservation Network - Frederick S. Fisher, Nicholas Smith
(Alternate)
League of Women Voters - Virginia P. Cowles, Mary Crutchfield
(Alternate)
Greater Richmond Chamber of Commerce - John Easter
National Association for the Advancement of Colored People - Roy Bryant,
Walter L. Johnson (Alternate)
Richmond Area Bicycle Association - Lloyd Vye, Champe M. Burnley
(Alternate)
Richmond Association of Railway Patrons - Michael Testerman
Virginia Commonwealth University - John D. Leonard
RAMPO Elderly and Disabled Advisory Committee - Brian Montgomery,
Chris M. Lloyd (Alternate)
ATTACHMENT A
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meeting Date: June 27, 2018 Item Number: 12.A.10.
Subiect:
Appointment to the Board of Directors of the Richmond Metropolitan
Transportation Authority
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to nominate/appoint/reappoint members to serve on the
Board of Directors of the Richmond Metropolitan Transportation Authority
(RMTA).
Summary of Information:
In 1966, a Board of Directors was formed to govern the Richmond Metropolitan
Authority (RMA). Duties of the Board of Directors include passing
resolutions; approving the annual budget; monitoring the organization's
finances; voting upon measures; approving debt issuances; setting tolls; and
selecting, appointing, supporting and reviewing the performance of the
General Manager. In 2014, the name of the RMA Board of Directors was changed
to the Richmond Metropolitan Transportation Authority (RMTA). In addition,
the Board of Directors was expanded so that Chesterfield, Henrico and
Richmond each have five representatives; there is one appointee from the
Commonwealth Transportation Board.
There are four standing committees (finance, audit, personnel and nominating)
on the RMTA Board. These committees direct and assist RMTA staff with
policies relating to external and internal auditors; approve human resource
decisions affecting RMTA employees; and nominate chair, vice chair and
secretary/ general counsel positions on the Board. RMTA Board meetings are
held monthly.
Preparer: Matt Harris
Attachments: Fl Yes
Title: Deputy County Administrator
F -M
■ • COIATT
BOARD •III SUPERVISORS
AGENDA
Summary of Information: (continued)
Page 2 of 2
The Chesterfield Board of Supervisors appoints five representatives for a
term of four years and one of these five representatives may be from the
county's Board of Supervisors. Four of the five Chesterfield seats are at the
end of their current term as of June 30, 2018 (Mr. Lane B. Ramsey remains in
place until September 30, 2020). Staff has consulted with board members to
identify candidates they support. Board members have indicated support for
the following candidates: Mr. Gregory Whirley (reappointment) Mr. Bill
Woodfin (reappointment) and Mr. Donald Williams (appointment). Mr. Elswick
has indicated a willingness to be appointed as the fifth member of the
Chesterfield contingent.
Under the existing Rules of Procedure, appointments to boards and committees
may be nominated and appointed at the same meeting. Nominees are voted on in
the order in which they are nominated.
C 'C', x)04 7
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 12.113.1.
Subject:
Transfer of Community Development Block Grant Funds to the Project: HOMES
Critical Home Repair Program
Iministrator's C
County Administrator:
The Board of Supervisors is requested to transfer $15,108 from the Commercial
Fagade Improvement Program to the Project: HOMES Critical Home Repair
Program.
Summary of Information:
This amendment transfers $15,108 from the Commercial Fagade Improvement
program to the Project: HOMES Critical Home Repair program, which allowed
for two additional low to moderate income owner -occupied homes in
Chesterfield County to receive critical home repairs in FY2018. This work
has been completed and Project: HOMES will be reimbursed upon approval of
this transfer.
Staff Recommendation:
The Board of Supervisors is
Fagade Improvement Program
Program.
District:
Countywide
requested to transfer $15,108 from the Commercial
to the Project: HOMES Critical Home Repair
Preparer: Kirkland Turner Title: Community Enhancement, Director
Preparer: Meghan Coates Title: Director of Budget and Management
Attachments: F-1 Yes ■ No # & ru
Page 1 of 2
Meeting Date: June 27, 2018 Item Number: 12.8.2.
Subject:
Adoption of Revised FY2019 Community Development Block Grant and HOME
Investment Partnerships Grant Annual Plan and Appropriation/Transfer of
Funds
Countv Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the FY2019 Community Development Block Grant and HOME Investment
Partnerships Grant Annual Plan with changes, appropriate $372,514 in grant
funding, and transfer funds
Summary of Information:
As approved by the Board of Supervisors, the Action Plan budgeted $1,226,000
in CDBG spending and $350,000 in HOME spending (excluding reprogrammed
funds), prior to publication of federal allocations of funds. The U.S.
Department of Housing and Urban Development (HUD) has notified Chesterfield
of final FY2019 allocations resulting in increases in CDBG funds ($164,089)
and HOME funds ($208,425).
Based on the new funding, staff recommends revisions to project funding
allocations. Also, because only 15 percent of a locality's total CDBG budget
can be allocated to a project classified as a Public Service Activity, staff
proposes to reallocate $107,000 formerly approved for the CARITAS Center
project (reducing the project allocation from $250,000 to $143,000). The
attached table details the changes based on the increased grant amount, the
reallocation of the CARITAS funding, and the transfers.
Preparer: Kirkland Turner Title: _ Community Enhancement, Director
Preparer: Meghan Coates Title: Director of Budget and Management
Attachments: ■ Yes 1-1No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Staff Recommendation:
The Board of Supervisors is requested to adopt the FY2019 Community
Development Block Grant and HOME Investment Partnerships Grant Annual Plan
with changes, appropriate, and transfer funding.
District:
Countywide
FY 2019 CDB61HOME Arioroved, Budeet (Pending)
Organization
Project
Program Area
Approved
Recommended
Funding Source Notes
Equal Program
FY 19 target area
Project: HOMES Comprehensive Home Repairs, Housing 250,000 5410,000
Funding
Funding to be
Project Location/Area of
Countywide
HOMES Community Development Housing 100,0()0 $100,000
New FY2019 allocation
4/11118
Approved 6127/18
Outreach,
Better Housing
MarkLt Square IV
Housing
$200,000
5230,ODO
New FY19 allocation, proposed additional! new
Coalition:
allocation ($22k), reallocated funds from Carlitas
($8k)
Bermuda
Caritas Center
Caritas Center
Public Service
$250,000
$143,000
New FY19 allocation
Countywide
CDBG ADMIN
CDBGADMN
Administration
160,000
5160,000
Reprogrammed from existing sources ($160k)
N/A
Department of
Proactive Code Compliance
Code
$59,000
$59,000
Reprogrammed from existing sources, (559k)
Community
Enforcement
Enhancement
Bermuda; Matoaca
Parks and Recreation
Bensley Park Revitalization
Public Facility
$186,000
$255,000
New FY19 allocation, proposed additionaf new
Department
Improvements
allocation ($69K), and reprogrammed from
existing source ($25k)
Bermuda
Communities in
CIS At -Risk Youth Program
Public Service
$25,000
$25,000
New FY19 allocation
Bermuda; Matoaca,
Schools
Midlothian
Greater Richmond
Multipurpose Programming
Public Facility
5250,000
$250,000
New FY19 allocation
ARC
Building at Camp Baker
Countywide
Habitat for Humanity
Criticall Home Repairs
Housing
$99,000
Reallocation from Caritas (599k)
Dale; Bermuda
Homeward
Greater Richmond Continuum
Public Service
$5,000
55,000
New FY19 allocation
of Care
CountVivide
Housing
Chesterfield Foreclosure
Public Service
510,000
$10,000
New FY19 allocation
Opportunities Made
Prevention Program
Countywide with a focus on
Equal
FY 19 target area
Jefferson Davis
The Route 1/Jefferson Davis
Public Service
25,000
$25,000
New FY19 allocation
Association
Highway Corridor
Bermuda
Maggie Walker
New Permanent Affordable
Housing
$500,000
$500,000
Reprogrammed from existing sources ($500k)
Community Land
Home Ownership
Trust
Opportunities for Chesterfield
County Residents through The
Countywide with a focus on
Maggie Walker Community
FY 19 target area
Project: HOMES
Critical Home Repairs
Housing
$300,000
$313,089
New FY19 allocation, proposed additional new
allocation (513,D89)
Countywide
Rebuilding Together
Homeowners'Safe and
Housing
$60,000
$120,000
Reprogrammed from existing source,, (560ki,
of Richmond
Healthy Housing
proposed additional new allocation ($,60k)
M atoaca; Bermuda
MENEM=
Housing Chesterfield Down Payment Housing 26,500 $74,925
Reprogrammed from existing source ($26,500),
Opportunities Made and Closing Cost Assistance
proposed additional new allocation (549,425)
Countywide with a focus on
Equal Program
FY 19 target area
Project: HOMES Comprehensive Home Repairs, Housing 250,000 5410,000
New FY2019 allocation, proposed additional new
allocation ($160,000)
Countywide
HOMES Community Development Housing 100,0()0 $100,000
New FY2019 allocation
,Prqject:
Housing Organization (CHDO)
Countywide
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: June 27, 2018 Item Number: 12.B.3.
Subiect:
Authorize the Receipt and Appropriation of One -Time Funding from the
Department of Behavioral Health and Developmental Services
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Chesterfield CSB to receive and appropriate $346,148 into the
Mental Health Support Services budget one-time funding from the Department of
Behavioral Health and Developmental Services to address opioid prescription
and non-prescription drug use and abuse and appropriate $50,000 in the Access
Chesterfield program for transportation
Summary of Information:
The Chesterfield Community Services Board/Department of Mental Health Support
Services has been notified by the Virginia Department of Behavioral Health &
Developmental Services that it has been awarded $346,148 in one-time funding
to address the opioid crisis. The funding is a portion of an award provided
to the Commonwealth from the Federal Substance Abuse and Mental Health
Services Administration (SAMHSA) for dissemination to the 40 Community
Services Boards (CSB) . CSBs were awarded funding for prevention, treatment
and/or recovery based on the number of opioid overdoses and deaths, and
funding must be expended by April 2019. The Chesterfield CSB will use this
funding to increase community awareness of the dangers of opioid prescription
and non-prescription drug use, for transportation to and from services, and
for prevention and treatment initiatives.
Preparer:
Debbie Burcham
Title:
Executive Director of Chesterfield CSB/MHSS
Preparer:
Meghan Coates
Title:
Director, Budget & Management
Attachments: 1:1 Yes 0 No # 0 rg,�) () S 2
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 12.13.4.a.
Subject:
Adoption of Resolution Approving the Naming of the Theatre Within the Baxter
Perkinson Center for the Arts after Jimmy Dean, and Delegation of Approval
of Future Naming Rights to the County Administrator
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution and delegation of future naming rights
decisions to the County Administrator
Summary of Information:
The Operations Agreement for the Baxter Perkinson Center for the Arts states
A, (s) ubi ect to the approval of the County, the Foundation shall have the right
to sell or lease naming rights to the facility or portions of the facility
as part of its fundraising efforts."
The Dean Foundation has pledged an extremely generous donation to the
Chesterfield Cultural Arts Foundation in furtherance of the Foundation's
purpose to build and operate the center. In exchange, the Foundation
proposes to name the theatre the Jimmy Dean Theatre. The Foundation has
requested that the County approve the naming of the theatre and that the
attached resolution be approved recognizing the Dean family for their
generosity and contributions to the community. If the attached resolution
is approved, the facility and its largest component, the theatre, will have
been named. Naming of other components such as a patio or classroom will be
for smaller donations and it is requested that the County Administrator be
authorized to approve future naming rights requested by the Foundation
without formal Board of Supervisors, action.
Preparer: Scott Zaremba Title: Deputy County Administrator
Attachments: 0 Yes FI No 4 a c � ) 0 3
RESOLUTION APPROVING THE NAMING OF THE THEATRE IN THE BAXTER PERKINSON
CENTER FOR THE ARTS AFTER JIMMY DEAN
WHEREAS, The Dean Foundation, well-known for its generosity, has pledged
$350,000 to the Chesterfield Cultural Arts Foundation; and
WHEREAS, The Dean Foundation has donated substantial resources, talent,
and time to support the Henricus Foundation's educational programming efforts
for area students; and
WHEREAS, Mr. Jimmy Ray Dean, musician, actor, and entrepreneur, was
instrumental in the popularizing of country music, a genre that now ranks
among the most popular in the United States but which, back in the 1960s,
was accorded little respect in the mass media; and
WHEREAS, Dean became a national television personality starting in 1957
and rose to fame for his 1961 country crossover hit "Big Bad John" and his
1963 ABC television series, The Jimmy Dean Show, went on to have several
other chart topping hits and a successful film and television acting career;
and
WHEREAS, Jimmy Dean, best known today as the creator of the Jimmy Dean
Sausage Company that he founded in 1969, with his brother that did well, in
part, because of Dean's own humorous commercials; and
WHEREAS, A Virginia resident since 1990, Dean was inducted in the
Virginia Country Music Hall of Fame in 1997, was appointed by Governor Jim
Gilmore to the Virginia Board of Game and Inland Fisheries, and was also
nominated for the Country Music Hall of Fame in 2010, although he was
formally inducted posthumously; and
WHEREAS, Dean died at the age of 81, on June 13, 2010, at his home in
Varina, Virginia; and
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes and honors the contribution of the Dean Foundation
to the Chesterfield Cultural Arts Foundation to improve the quality of life
of Chesterfield County community members and hereby approves the naming of
the theatre within the Baxter Perkinson Center for the Arts in honor of Mr.
Jimmy Dean.
N'llon'l
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 12.B.4.b.1.
Subiect:
Resolution Recognizing Firefighter Curtis R. Sink, Fire and Emergency Medical
Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator
V-
0 \jr
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Firefighter Curtis Eric R. Sink retired from the Fire and Emergency Medical
Services Department on May 1, 2018, after providing 29 years of service to
the citizens of Chesterfield County.
Preparer: Edward L. Senter, Jr. Title: Fire Chief
Attachments: 0 Yes No
RECOGNIZING FIREFIGHTER CURTIS R. SINK
UPON HIS RETIREMENT
WHEREAS, Firefighter Curtis R. Sink retired from the Chesterfield Fire
and Emergency Medical Services Department, Chesterfield County, on May 1,
2018; and
WHEREAS, Firefighter Sink faithfully served the citizens of
Chesterfield County as a volunteer firefighter with the Dale Volunteer Fire
Company starting in 1986 for three years; and
WHEREAS Firefighter Sink began his full-time career as a firefighter in
1989, attending Recruit School #20, and he has faithfully served the citizens
of Chesterfield County for 29 years; and
WHEREAS, Firefighter Sink served in various assignments, at the
Manchester, Buford, Phillips, Dutch Gap, Airport, and Courthouse Fire and
EMS Stations; and
WHEREAS, Firefighter Sink served as an Advanced Life Support provider
for 19 years; and
WHEREAS, Firefighter Sink was recognized with an EMS Unit Citation Award
in 1994 for his actions in saving a drowning child; a Unit Citation Award in
1995 for assisting in the extraction of a victim that had fallen into a smoke
stack at Dutch Gap; an EMS Unit Citation Award in 1997 for assisting a
patient in cardiac arrest; a Unit Citation Award in 2004 for rescuing
residents at Cloverhill Lake Apartments due to rising waters; and
WHEREAS, Firefighter Sink was recognized as a Master Driver and
Firefighter Specialist, aiding in the training and development of
firefighters, many who went on to become officers; and
WHEREAS, Firefighter Sink often assisted many other departments in
special tasks, including Police Forensics.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Firefighter Curtis R. Sink,
expresses the appreciation of all residents for his service to the county,
and extends their appreciation for his dedicated service and congratulations
upon his retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.B.4.b.2.
Subject:
Resolution Recognizing Mrs. Bonnie S. Johnson, Community Enhancement
Inspector, Upon Her Retirement
County Administrator's Comments:
County Administrator"
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
The Board of Supervisors will recognize Mrs. Bonnie S. Johnson, Community
Enhancement Inspector, upon her retirement August 1, 2018. Mrs. Johnson
served the citizens of Chesterfield County for over 28 years. She began her
work with the County's Building Inspection Department as a Data Entry
Operator in June 1990. Mrs. Johnson's hard work and determination allowed
her to rise through the ranks of the Department of Building Inspection to
become a qualified inspector in 2005. In 2017, Mrs. Johnson joined the
Department of Community Enhancement where she has been instrumental in
building a new generation of inspectors that assist residents in improving
conditions in their neighborhoods. Over a 28 -year period, Mrs. Johnson has
served the residents of Chesterfield County with pride and professionalism.
Preparer: Kirkland Turner Title: Director, Community Enhancement
Attachments: 0 Yes 1-1 No #003057
RECOGNIZING MRS BONNIE S. JOHNSON UPON HER RETIREMENT
WHEREAS, Mrs. Bonnie S. Johnson began her career with Chesterfield County
in June 1990 as Data Entry Operator and Radio Dispatcher with the Department of
Building Inspection; and
WHEREAS, through hard work and determination, Mrs. Johnson rose through the
ranks serving in the positions of Customer Service Representative and Citizen
Assistance Coordinator, from 1994 through 2005; and
WHEREAS, in 2005, Mrs. Johnson earned the state qualifications required of
a property maintenance inspector, becoming one of the first women to be promoted
from customer service to an inspector position in the department's history; and
WHEREAS, Mrs. Johnson was instrumental in the development of the county's
proactive inspection program, working to ensure the health, safety and welfare of
the residents of Chesterfield County; and
WHEREAS, Mrs. Johnson was instrumental in the successful resolution of
numerous difficult cases including the old Ettrick train station, the Family Hotel
and Chimney Corner Trailer Park, always acting with compassion, ensuring the
residents found improved housing and that the site was demolished, cleaned, or
secured; and
WHEREAS, Mrs. Johnson was known for her concern for the residents of the
county, often working to secure assistance for those without means to properly
repair their homes; and
WHEREAS, Mrs. Johnson has worked to assist and educate the public, attending
numerous meetings with homeowners' associations and community groups including the
Save Our Communities Committee; and
WHEREAS, Mrs. Johnson's ability was recognized by many professional
organizations including the Virginia Building and Code Officials Association and
the Department of Housing and Community Development serving as a trainer, and a
member or chair of numerous committees; and
WHEREAS, in July 2017, Mrs. Johnson was assigned as the sole qualified
Property Maintenance Inspector in the Department of Community Enhancement where she
trained a new generation of inspectors who will use her expertise to find success
long after her retirement; and
WHEREAS, Mrs. Johnson has become well known for volunteering her time and
talent to the Chesterfield Historical Society and the National Park Service by
depicting various civil war era ladies in authentic dress to promote the history
of our community; and
WHEREAS, Mrs. Johnson will be sorely missed for her hard work, her
friendliness, her willingness to share her knowledge with others and her faithful
service and dedication to serving our citizens.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mrs. Bonnie S. Johnson for her 28 years of exemplary service
to the residents of Chesterfield County, and conveys to Mrs. Johnson best wishes
for a long, happy, healthy, and fulfilling retirement.
31()S
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.13.4.b.3.
Subject:
Resolution Recognizing Mr. Kirk Turner, Director of the Department of
Community Enhancement, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
The Board of Supervisors will recognize Mr. Kirkland A. Turner, Director,
Department of Community Enhancement, upon his retirement July 1, 2018. Mr.
Turner served the citizens of Chesterfield County for over 39 years. He began
work with the County's Planning Department as a Planning Intern in January
1979. Mr. Turner's hard work and determination quickly earned him a permanent
position in the Planning Department in July 1979. Mr. Turner rose through
the ranks at the Planning Department and was appointed Development Manager
in 1997 where he assisted in the development of site plan approvals. Mr.
Turner was appointed as the Director of Planning in 2004 and served in that
position to 2017. Since 2017, Mr. Turner has served as the Director of the
Department of Community Enhancement. Over this 39 -year period, Mr. Turner
has served the residents of Chesterfield County with pride and
professionalism.
Preparer: William Dupler Title: Deputy County Administrator
Attachments: 0 Yes F-1No #e,n, "
RECOGNIZING MR KIRKLAND A. TURNER UPON HIS RETIREMENT
WHEREAS, Mr. Kirkland A. Turner began his career with Chesterfield
County in January 1979 as an intern with the Planning Department; and
WHEREAS, in July 1979, Mr. Turner was hired as a Planning Technician
II after completing his degree in Urban Studies at Virginia Commonwealth
University; and
WHEREAS, through hard work and determination, Mr. Turner rose through
the ranks serving in the positions of Planning Technician, Planner I, Senior
Planner, Principal Planner and Planning Administrator from 1979 to 1997; and
WHEREAS, during this period, Mr. Turner had many successes and
accomplishments including selection as the Planning Department's employee of
the year in 1992; and
WHEREAS, in April 1997, Mr. Turner was appointed to the position of
Development Manager where he assisted customers of the Planning Department
in obtaining site plan approvals during a period of rapid growth in
Chesterfield County; and
WHEREAS, in a spirit of regional cooperation, Mr. Turner served as the
Planning Director of Powhatan County while still fulfilling his duties in
Chesterfield during a six-month period in 2004; and
WHEREAS, In June 2004, Mr. Turner was appointed Director of Planning
where his leadership was instrumental in guiding growth and development
ensuring a focus on the health, safety and welfare of the residents of
Chesterfield County; and
WHEREAS, Mr. Turner worked to improve the quality of life for the
residents of the county by crafting, improving or revising numerous policies
and ordinances including those regulating banners and signs, the use of
ATVs, EMC signs and volunteer sign removal; and
WHEREAS, Mr. Turner's work was of consistently high quality, and this
fact was recognized by his department's NACo awards for the county's sign
standard and the Emergency Worker and Dependent's Shelter, as well as his
department's key contribution to Chesterfield's Senate Productivity and
Quality Award in 1994; and
WHEREAS, Mr. Turner maintained a consistent focus on customer service
and worked admirably to improve the customer experience, including continuous
improvements to the subdivision and site plan processes, improving
efficiency, turnaround time and transparency; and
WHEREAS, throughout his career, Mr. Turner ably assisted developers
and property owners with their projects, identifying and shepherding
solutions to enable the success of their projects; and
WHEREAS, Mr. Turner's leadership was instrumental in crafting numerous
revisions to the county's Comprehensive Plan, a guiding document that is
created with the input of residents, developers and other stakeholders that
guides long term development and growth in the county; and
WHEREAS, Mr. Turner has served in a voluntary capacity to ensure the
financial health of his fellow employees through his service on the Board of
the Chesterfield Federal Credit Union, by serving repeatedly as either
Chairman or Vice Chairman of the board for over 15 years; and
WHEREAS, In July 2017, Mr. Turner was appointed the first director of
the Department of Community Enhancement where his leadership set high
standards for the department in training, professionalism and community
outreach and charted a course for success that the department can follow
after his retirement; and
WHEREAS, Mr. Turner will be sorely missed for his contributions to
excellence in customer service, process improvement, automation, innovation,
and his faithful service and dedication to serving our citizens.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. Kirkland A. Turner for his 39 years of exemplary
service to the residents of Chesterfield County and conveys to Mr. Turner
best wishes for a long, happy, healthy, and fulfilling retirement.
(a G 4) () IS, I
174
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: June 27, 2018 Item Number: 12.B.4.b.4.
Subject:
Resolution Recognizing Mrs. Kathy Van Horn, Office of the Commissioner of the
Revenue, Upon Her Retirement
County Administrator's Comments:
AI
County Administrator:Alm,19Z
I I %it
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mrs. Kathy Van Horn retired from the office of the Commissioner of the
Revenue on May 1, 2018, after more than 16 years of dedicated service to
Chesterfield County.
Preparer: jenefer S. Hughes Title: Commissioner of the Revenue
Attachments: 0 Yes F-1 No #
RECOGNIZING MRS. KATHY VAN HORN UPON HER RETIREMENT
WHEREAS, Mrs. Kathy Van Horn retired from the Office of the Commissioner of
the Revenue on May 1, 2018; and
WHEREAS, Mrs. Van Horn began her public service with the county as a tax
assessment specialist in the office of the Commissioner of the Revenue on August
20, 2001, bringing with her private -sector work experience and exceptional
academic credentials, and has faithfully served Chesterfield County for over 16
years; and
WHEREAS, Mrs. Van Horn, through her strong work ethic, knowledge, and
dedication, progressed within her career, demonstrating her commitment to
improvement in part by taking all relevant career development courses made
available to her, earning her the promotion to field auditor in 2002, regrade to
tax compliance auditor in 2006, with further advancement to senior tax compliance
auditor in 2009 and tax compliance team lead in 2014; and
WHEREAS, Mrs. Van Horn further demonstrated her commitment to excellence and
education by taking outside courses resulting in the achievement of earning her
accounting certificate in 2015 and her CPA in 2016; and
WHEREAS, Mrs. Van Horn served as vice president from 2014-2016 of the
Virginia Association of Local Tax Auditors, where she worked with a diverse
statewide team to develop engaging and relevant continuing education programs for
audit professionals throughout Virginia; and
WHEREAS, Mrs. Van Horn played an instrumental part in the implementation of
a comprehensive new tax management system over the past two years, stepping up
during the project to act as test lead and primary liaison for the business tax
area; and
WHEREAS, Mrs. Van Horn demonstrated versatility and the highest level of
customer service and integrity in her work, proving herself a faithful, ethical
public servant with an impeccable sense of duty toward her job, her co-workers,
and the citizens of Chesterfield County; and
WHEREAS, Mrs. Van Horn was always willing to share her knowledge and writing
expertise, including explaining complicated system steps to less experienced co-
workers or explaining the law to taxpayers, and acting as a reliable proofreader
for colleagues and management; and
WHEREAS, Mrs. Van Horn's professionalism, experience, and tireless
dedication to support and achieve the goals and objectives of the office of the
Commissioner of the Revenue have enabled her to make a significant contribution to
the success of the office; and
WHEREAS, more than anything else, Mrs. Van Horn has been a loyal friend to
many, a dedicated servant with a generous spirit, strong values, and the ability
and willingness to grow, and she will be sorely missed.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes the contributions of Kathy Van Horn to the citizens and
administration of Chesterfield County, extends appreciation for her dedicated
service, congratulations upon her retirement, and its best wishes for a long and
happy retirement.
C AD 11.x()
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.B.4.c.
Subject:
Resolution of Support for the Ettrick Site as the Future Location of the
Tri -Cities Multimodal Station
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to adopt the attached resolution of support for the
Ettrick site as the future location of the Tri -Cities Multimodal Station.
Summary of Information:
On October 28, 2015, the Board adopted a resolution supporting the Ettrick
site as the future location of the Tri -Cities Multimodal Station. Since then,
an Environmental Assessment, which recommends the Boulevard site in Colonial
Heights as the future station location, has been completed and submitted to
the Federal Rail Administration for approval.
Recommendation:
Staff recommends the Board reiterate its support for the Ettrick site by
adopting the attached resolution.
Preparer: Jesse W. Smith Title: Director of Transportation
Attachments: Yes ❑ No #0 S 4
WHEREAS, the Tri -Cities Transportation Planning Organization
has conducted an Environmental Assessment of potential station
locations to serve as the region's future Multimodal Station; and
WHEREAS, three locations have been identified as viable
alternatives: the Ettrick site in Chesterfield, the Boulevard
site in Colonial Heights, and the S. Collier site in Petersburg;
and
WHEREAS, the existing Ettrick Train Station is located on the
Ettrick site and provides a valuable transportation resource for
the Tri -Cities region; and
WHEREAS, the Ettrick Train Station provides daily Amtrak
service between major cities along the east coast including Boston,
New York, Washington D.C., Charlotte, Orlando and Miami; and
WHEREAS, the Ettrick site is centrally located to the Tri -
Cities region which includes southern and eastern Chesterfield
County, Hopewell, Colonial Heights, Petersburg, Prince George and
Dinwiddie; and
WHEREAS, over 100,000 residents of the Tri -Cities region are
within a six -mile radius of the Ettrick site; and
WHEREAS, the Ettrick site is within walking distance of
Virginia State University which currently has 5,000 students
enrolled; and
WHEREAS, the Ettrick site is within walking distance of
Virginia State University's Multipurpose Center, a regional venue
for concerts, sporting events and conventions; and
WHEREAS, the Ettrick site is located less than eight miles
from Fort Lee where 70,000 soldiers train annually; and
WHEREAS, the Ettrick site is located on one of five original
national high-speed rail corridors: the Southeast High Speed Rail
(SEHSR) corridor, which runs from Washington D. C. to Raleigh,
North Carolina; and
WHEREAS, the existing Ettrick Train Station accommodates
nearly 30,000 boardings and alightings annually and ridership is
expected to increase to 98,000 annually by 2025 with the
implementation of the SEHSR service; and
WHEREAS, according to AMTRAK's "Great American Station"
guidelines the existing Ettrick Train Station should be upgraded
to a small -medium facility to accommodate existing and future
ridership; and
WHEREAS, the future implementation of the SEHSR will require
track expansions resulting in the need to move the Ettrick Train
Station away from the new track; and
WHEREAS, improvements for the Tri -Cities Multimodal Station
at the Ettrick site can be phased to benefit the growth in
ridership and potential for high-speed rail service; and
WHEREAS, the Ettrick Station has served and should continue
to serve Tri -Cities residents and visitors for many years to come;
and
WHEREAS, the Ettrick Station is a key component to the
revitalization of Ettrick, a substantial area ripe for development
and redevelopment, as reflected in the "Ettrick-VSU Special Area
Plan" of the Chesterfield County Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Chesterfield County strongly supports the Ettrick site serving
as the future Tri -Cities Multimodal Station.
AND, BE IT FURTHER RESOLVED that the Board of Supervisors
understands that local contributions are an important funding
source for the future Tri -Cities Multimodal Station.
Meetinq Date: June 27, 2018
Subiect:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Item Number: 12.13.4.d.
Adopt a Resolution of Official Intent to Reimburse Expenditures with Proceeds
of a Borrowing
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt a resolution of official intent to reimburse expenditures with proceeds
of a borrowing.
Summary of Information:
Staff is requesting the Board adopt a reimbursement resolution for projects
to be funded from proceeds of a borrowing, likely through the fall 2018
Virginia Resources Authority (VRA) pooled bond'sale. This resolution allows
the County to continue moving forward with projects where appropriations are
in place, while preserving the ability to reimburse itself for project
expenses incurred not more than 60 days prior to adoption of this
resolution. The United States Treasury regulations require this resolution
in instances where the County desires to be reimbursed from the bond
proceeds for certain project expenditures, typically those incurred prior to
closing on the bonds. Staff will bring forward a project list and a request
to issue bonds through the VRA at a later date.
Preparer: Me-ghan Coates Title: Director of Budget and Management
Attachments: 0 Yes 1-1 No #
RESOLUTION OF OFFICIAL INTENT TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF A BORROWING
WHEREAS, the County of Chesterfield, Virginia (the "County"), intends to undertake
certain capital improvement projects for the County for parks and recreation, cultural, public safety
and government administration purposes, including but not limited to (a) building improvements,
(b) land acquisition and (c) site improvements (collectively, the "Project"); and
WHEREAS, plans for the Project have advanced, and the County expects to advance its
own funds to pay expenditures related to the Project (the "Expenditures") prior to incurring
indebtedness and to receive reimbursement for such Expenditures from proceeds of tax-exempt or
taxable obligations, or both;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF CHESTERFIELD, VIRGINIA:
1. The County intends to utilize the proceeds of tax-exempt or taxable obligations (the
"Obligations") in an amount not currently expected to exceed $25,000,000 to pay the costs of the
Project.
2. The County intends that the proceeds of the Obligations be used to reimburse the
County for Expenditures with respect to the Project made on or after the date that is no more than
60 days prior to the date hereof. The County reasonably expects on the date hereof that it will
reimburse the Expenditures with the proceeds of the Obligations or other debt.
3. Each Expenditure was or will be, unless otherwise approved by bond counsel, either
(a) of a type properly chargeable to a capital account under general federal income tax principles
(determined in each case as of the date of the Expenditure), (b) a cost of issuance with respect to
the Obligations, (c) a nonrecurring item that is not customarily payable from current revenues or
(d) a grant to a party that is not related to or an agent of the County so long as such grant does not
impose any obligation or condition (directly or indirectly) to repay any amount to or for the benefit
of the County.
4. The County intends to make a reimbursement allocation, which is a written
allocation by the County that evidences the County's use of proceeds of the Obligations to
reimburse an Expenditure, no later than 18 months after the later of the date on which the
Expenditure is paid or the Project is placed in service or abandoned, but in no event more than
three years after the date on which the Expenditure is paid. The County recognizes that exceptions
are available for certain "preliminary expenditures," costs of issuance, certain de minimis amounts,
expenditures by "small issuers" (based on the year of issuance and not the year of expenditure)
and expenditures for construction of at least five years.
5. The County intends that the adoption of this resolution confirms the "official intent"
within the meaning of Treasury Regulations Section 1.150-2 promulgated under the Internal
Revenue Code of 1986, as amended.
6. This resolution shall take effect immediately upon its passage.
�% C, .: 0 Is
24190.000001 EMF -US 697943440
Meeting Date: June 27, 2018
Subiect:
0 1 0
All ik! I I
Page 1 of 4
Item Number: 12.8.5.
Schools' FY2018 Year -End Adjustments and Reserve Requests
County Administrator's Comments:
County Administrator. f1i I A 0'
Board Actions Requested:
Consider FY2018 school division year-end revenue and expenditure adjustments
as follows:
a. Appropriate revenues and expenditures and authorize other adjustments
for the school division as outlined in Table A (embedded in this item) ,
along with any other associated transfers required as a result of the
requested actions.
b. Authorize the County Administrator to assign and re -appropriate the
reserve requests as listed in Tables B and C (embedded in this item).
c. Authorize the County Administrator to assign to a school revenue
stabilization reserve all unspent, or otherwise unreserved, funds from
FY2018 in excess of the $10.7M summarized in Table B.
Preparer: Meghan Coates
Attachments: 0 Yes
Title: Director of Budget and Management
F-1 No # CC J 0 6 3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 4
AGENDA
Summary of Information:
As referenced in the attached School Board item from June 12, 2018, the
division is projecting positive results of operations for FY2018 and, in
turn, is requesting to carry forward/reserve those funds for a variety of
uses. This paper helps explain the budget variances and summarizes the carry
forward and reserve requests. In addition, this year-end memo requests a
handful of revenue and expenditure appropriation adjustments as outlined in
Table A that is embedded in this item, primarily dealing with the
appropriation of additional state revenue and technical adjustments in the
grants fund.
TABLE A: OPERATING AND GRANT FUND APPROPRIATION ADJUSTMENTS
Operating Fund
Revenues
State Aid
$1,699,700
State Sales Tax
$288,400
Local
($495,100)
Revenue Subtotal
$1,493,000
Expenses
Instruction
$1,493,000
Expense Subtotal
$1,493,000
Grants Fund
Revenues
Headstart Program
$250,000
Revenue Subtotal
$250,000
Expenses
Instruction
$250,000
Transfer to Capital Projects Fund
($5,400,000)
Technology
$5,400,000
Expense Subtotal
$250,000
The largest contributor to the school expenditure savings - which is
projected to total approximately $9.2M - continues to be personnel line
items, primarily salary savings (related to turnover and a lag in hiring)
and the associated benefit costs. There is also expected savings from the
fuel budget along with reduced utility costs. In addition to those
expenditure savings, the division also projects additional revenue of
approximately $1.5 million. This revenue is the cumulative impact of changes
to local, state and federal funding. The first grouping of requests is listed
in Table B, and detailed below. 00-'3070
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 4
AGENDA
The operating savings from FY2018 are recommended to be reinvested in order
to address a variety of school division needs, including several uses that
were planned for during FY2019 budget.
• The debt service reserve is the next phase of a multi-year plan to truncate
the financing timeline for the 2013 school referendum projects by using planned
debt service savings to smooth the associated debt service cost curve over
the next several budgets.
• The FY2020 planned use is a recurring practice that reinvests surplus funds
into a future budget (there is always a gap year). These funds are counted on
as a source in the FY2020 budget - projected budgets beyond FY2020 demonstrate
a planned step-down use of these revenues.
• The SRP reserve is for an additional $2M contribution to the trust fund as
stipulated in the associated plan documents. Additionally, county staff
recommends that the Board of Supervisors reserve an additional $3.5M to cover
the projected SRP payment gap for FY2019.
• The bus reserve is also part of a multi-year plan to position the division's
fleet on a more manageable replacement schedule.
TABLE B: RESERVE REQUESTS
1:
Debt Service Reserve
$1,936,000
2:
Planned Use in FY2020 (School Operating) Budget
$2,300,000
3:
SRP Contribution (re -appropriated into FY2019)
$2,000,000
4:
Funding for FY2019 SRP Projected Payment Gap
(re -appropriated into FY2019)
$3,500,000
5:
Bus Replacement Plan (re -appropriated into FY2019)
$1,000,000
Reserve Request Subtotal
$10,736,000
Reserves 1, 2, and 5 will be held on the county side until they are needed
and subsequently re -appropriated. Reserves 3 and 4 will be re -appropriated
to the school division for use in FY2019, though as noted the full $3.5M
portion of reserve 4 would only be transferred if the surplus materializes
as forecast.
Finally, this paper asks for the re -appropriation and reservation of $2.7M
of funds that support ongoing activities that will continue into FY2019.
This group - listed below in Table C - includes items such as textbook
purchases and local grant matches that have different fiscal years than the
county.
CHESTERFIELD COUNTY I
60ARD OF SUPERVISORS Page 4 of
G __ 1
TABLE C: CARRY FORWARD RESERVE REQUESTS
Chromebook Fees
$199,200
Textbooks
$601,300
Wellness
$180,600
Local Match to Grants
$720,000
Algebra Readiness Funding
$665,000
Risk Management
$200,000
Student -led Assessment NIC (Teaching and Learning)
$7,500
Specialty Center Application System (HS Leadership)
$38,200
Print Shop
$67,000
Carry Forward Subtotal
$2,678,800
The School Board approved the attached item at their June 12th meeting, and
staff also recommends approval of all actions as defined above.
063
CHESTERFIELD COUNTY PUBLIC SCHOOLS
CHESTERFIELD, VIRGINIA
CCPS MEMORANDUM #052-18
TO: School Board
FROM: Mr. Donald R. Fairheart
Interim Superintendent
SUBJECT: April Financial Report for the FY2018 Annual Financial Plan and
Budget Review - Year -End 2017-2018
PERTINENT INFORMATION:
June 12, 2018
On May 9, 2017, the School Board adopted an annual financial plan totaling $678,445,300 in all
funds. The April Financial Report (Attachment A) reflects actual revenues and expenditures as
of April 30, 2018 as well as a year-end projection for each fund.
Operating Fund
Based on trends and information currently available to staff, the ending balance for the operating
fund (revenues vs. expenditures) is projected to be $10.7M. This projected fund balance
includes a positive results of operations of $9.2M. Additionally, staff is currently projecting
revenues to be approximately $1.5M over original budget. Projected revenues by funding
source vary from adopted in some instances. These variances are addressed on Schedule A of
this memorandum. On the expense side, staff is projecting positive results of operations with
savings in salaries and benefits, vehicle fuel, utilities, and fund balance. The expenditure
projection includes an additional unanticipated payment of $639,000 to the Children Service's
Act Fund. This amount is a projection and may change based on further data supplied by the
County. The overall projected ending balance is a managed outcome intended to insure future
year funding for a number of requirements. The following chart provides information regarding
required uses of this projected balance. The projected balance is sufficient to fund all required
reserves with a remaining balance of approximately $3.5M. It is staff's recommendation that the
remaining $3.5M, if achieved, be utilized to fund the projected SRP funding gap for FY2019.
Projected Available Balance - Net expenditures and revenues
$10.7
Debt Reserve
(1.9)
Remaining Projected Available Balance
$8.8
Additional SRP Payment based on Plan Document requirement
(2.0)
Funding of Subsequent Budgets
(2.3)
School Bus Replacements
(1.0)
Remaining Balance (projected as of April 2018)
$3.5
Funding for FY2019 SRP projected payment gap
Remaining Year-end balance
-0-
(All dollars are in millions)
Grants Fund
There are technical adjustments necessary in the grants fund which will result to expenditures
being appropriately recorded at year end for the Governor's Technology Grant. These are
accounting changes that have no impact on total appropriations. These technical adjustments
include decreasing the transfer to the CIP in the grants fund and increasing the technology
appropriation in the grants fund for the following years: FY2016, FY2017 and FY2018. These
requested appropriation changes are reflected on Schedule A. Budgeting and reporting will be
handled differently beginning in FY2019 so that these adjustments will no longer be necessary
in future years.
Food Services Fund
The Food Services Fund continues to show an operating surplus.
There are three schedules included below in this agenda item, all of which contain requests for
action by the Board of Supervisors. Schedule A is an accounting of year end revenue
adjustments and appropriation changes by fund. Schedule B delineates required reserves for
future budget years. All of these reserves have been identified either as part of the 5 -year plan
or other documents such as the SRP Plan Document. Schedule C contains reserve requests
for FY2018 budgeted activities that will continue into FY2019.
RECOMMENDED ACTIONS:
It is recommended that the School Board:
1) Approve the revenue adjustments and appropriation changes at Schedule A;
2) Approve the reserve requirements as shown at Schedule B and approve the reserve
requests for FY2018 budgeted activities continuing into FY2019 as shown at Schedule C;
3) Request that any remaining ending balance based on the final FY2018 audit be reserved for
Future School Needs; and,
4) Approve the resolution to the Board of Supervisors at Attachment B and authorize the interim
superintendent to make other appropriation adjustments to the School Operating Fund, as
may be necessary to implement the actions contained in this year-end budget review.
DRF/CPB/srn
Attachments
C C :0
,'Schedule A
-- ------ --
Revenue Adjustments, Transfers and Final Appropriation Changes
FY2018 Revenue Adiustments:
..... ...... ............ . .. . ................
;Operating Fund
--------------- .. ... ........
... ....... ...... ....... ............
............. .
,State Aid
$1,699,700i
"State Sales Tax
288,400
Federal
......... ... .. .
(0)
Local(495,100)
.. . ............ ....... ....... .. . .... ... ........... ..........
$1,493,000 '1
.. ........ .
. . ......... .. .
,Grants Fund none
---- -- ---- ---- -------- -------------------------------------- - ---
............. ....
lSchool Food Service none I
I FY2018 Final Amrooriation Chances
Grants Fund (technical adjustments)
Headstart 250,0001
..........
Governor's Technology Grant
Decrease Transfer to Cl P (FY1 6, FY1 7, and FY1 8)
$(5,400,000)'
... . ........ .. I ------ -------
Increase Technology Appropriation
5,400,000
10,736,000;:
0 fO J
'Schedule C
----------------- --- -- ----- ........... -------- ---- ............ ...
Reserves for FY2018 budgeted activities continuing into
FY2019
Chromebook fees
$ 199,200
........................... ....
.................
Textbooks
.... .... ........ ..........
601,300
!Student -led Assessment NIC (Teaching and Learning)
7,500
Specialty Center application system (HS Leadership)
38,185
Wellness
180,600
Local match to grants
720,000'
!Algebra readiness state funding
665,0001
.. .................. . .... ------ --------- ------- ----------
'Risk management (self insurance)
200,000
'Print Shop
67,0001
- ---- ----- ......... ......
... . . . .. ........ ............ . ..... . ..... ......... .
.
$2,678,785
C C k.)07 7 6
Memo #052-18
Attachment
VIRGINIA: At e regularly scheduled meeting of the
Chesterfield County School Board held
Tuesday evening, June 12. 2018. at 6:30 pm
in the Public Meeting Room at the
Chesterfield County government complex
PRESENT: John Erbach.Chair
Rob Thompson, Vice -Chair
Carrie E.Coynar
Dianne H. Smith
Javaid Siddiqi
WHEREAS, there is a need to make the revenue and expenditure adjustments as shown on
Schedule A; and, WHEREAS, the ending balance for FY2018 is sufficient as currently projected
to meet the reserve requirements (Schedule B) and the requested reserves for budgeted
activities continuing into FY2019 identified in Schedule C; NOW, THEREFORE' BE IT
RESCJLVED, that on motion of�~�/� ��w� . seconded by Tl;,,~" . the School Board
hereby requests the Board of Supervisors to 1) approve the revenue revisions and appropriation
changes shown at Schedule A, 2) reserve and re -appropriate the funds identified at Schedules
B and C in the School Operating Fund, and 3) request any remaining ending balance in the
school operating fund be reserved for Future School Needs. This request is dependent upon the
final results of FY201 8 operations, adjusted according to the county's financial audit.
Robert McDaniel, Clerk
A�~Az
A14Y /W Donald Fairheart, Interim Superintendent
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.8.6.
Subject:
County FY2018 Year -End Adjustments and Reserve Requests
Countv Administrator's Comments:
County Administrator:
1. Consider FY2018 year-end revenue and expenditure adjustments as follows:
a. Authorize the County Administrator to assign to a revenue stabilization
reserve all unspent, or otherwise unreserved, FY2018 appropriations
that are in excess of the FY2019 unassigned beginning fund balance of
$60,004,400, contingent upon positive results of operations.
b. Appropriate revenues and expenditures for specific programs as well as
authorize reallocations among general fund departments and related
funds and make adjustments to revenues and expenditures as outlined on
Schedule A.
c. Appropriate revenues and expenditures and authorize other adjustments
for specific programs, projects and non -general fund departments as
outlined on Schedule B.
d. Authorize the County Administrator to assign and re -appropriate various
revenues and unspent expenditures contingent upon positive results of
operations as determined by the county's financial audit as outlined on
Schedule C.
Preparer: Meghan Coates Title: Director of Budget and Management
Attachments: ■ Yes FI No # CU3078
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information:
FY2018 projections forecast a positive net, year-end position of about one
and a half percent ($13.1M) - which is within a planned, normal range. The
expenditure side of the budget is expected to be slightly overspent ($2.1M)
primarily resulting from the impact of a statewide legal settlement. That
aside, narrow operating margins in FY2018 are the result of generally low
turnover and increased activity levels in certain portions of the
organization - that come with offsetting revenues (Social Services, community
development functions) . Revenues are projected $15.2M above budget, although
relatively little of it is in general purpose categories. Approximately $7.4M
of that excess revenue was intentionally unbudgeted as its use is restricted
and the funds are reserved at year end for specific future uses (examples:
BPOL, CDAs, occupancy taxes) . Once restricted revenues are accounted for,
staff expects a revenue stabilization contribution of approximately $5.7M,
which is only 0.760-o of adopted budget total.
This paper recommends that all available - and otherwise unreserved - FY2018
general fund results (in excess of unassigned fund balance of $60,004,400)
be set aside to help ensure continuity of core services during future
economic disruptions - a practice that has historically been cited as a
credit strength in rating agency reviews. In addition, this paper also
requests some adjustments to a group of general fund departments, and capital
projects as detailed in attached schedules A and B. Some departments require
an additional appropriation, though all of those needs have been balanced
within available appropriations or revenues in other areas of the
organization.
Furthermore, the Board is asked to consider a small number of carryover and
reserve requests shown on Schedule C.
0 C, Il") 0,-J*, 9
FY2018 Schedule A
General Fund Department Revenue/Expenditure Adjustments
Wednesday, June 27, 2018
Department
Revenue
Expenditure
Assessor
$
(195,000)
Budget and Management
$
-
$
75,000
Building Inspection Fees
$
475,000
$
(244,000)
Circuit Court Clerk
$
75,000
$
75,000
Circuit Court Judges
$
82,000
Commissioner of the Revenue
$
-
$
(145,000)
Commonwealth's Attorney
$
350,000
$
150,000
Community Development Administration
$
-
$
62,000
Community Development Authorities
$
367,250
$
367,250
Community Enhancement
$
165,000
Convention Center Reimbursement
$
650,000
$
650,000
County Attorney
$
-
$
120,000
Debt Service
$
(1,425,000)
Economic Development
$
-
$
350,000
Emergency Communications
$
(170,000)
Employee Benefits
$
-
$
(2,000,000)
Environmental Engineering
$
118,000
$
478,000
Fire and EMS
$
175,000
$
r 868,000
Health Department
$
325,000
$
(66,500)
Information Systems Technology
$
-
$
625,000
Interest on Investments
$
850,000
Internal Audit
$
-
$
(65,000)
Juvenile Domestic Relations Court
$
59,000
Library
$
-
$
300,000
Nondepartmental (Other Misc. Revenues)
$
427,617
$
(391,596)
Parks & Recreation
$
150,000
$
(95,000)
Planning
$
160,000
Purchasing
$
-
$
93,000
Registrar
$
-
$
370,000
Sheriff
$
650,000
$
350,000
Social Services
$
1,000,000
$
1,000,000
State Sales Taxes/Transfer to Schools
$
288,400
$
288,400
Tax Relief for Elderly & Disabled
$
-
$
950,000
Verizon Settlement
$
3,764,546
Training/Learning and Performance Center
$
-
$
(63,000)
Transfer to/from Capital Projects Fund
$
452,986
$
(3,761,151)
Reserve for Future Capital Projects
$
3,672,437
Transfer to/from Grants
$
(299,133)
Treasurer
$
350,000
$
150,000
Waste and Resource Recovery
$
175,000
$
575,000
$ 6,879,253 $ 6,879,253
FY2018 Schedule B
Other Fund Revenue/Expenditure Adjustments
Wednesday, June 27, 2018
Department Revenue Expenditure
Mental Health Support Services Fund
$
400,000.00
$ 400,000.00
Comprehensive Services (CSA) Fund
CSA -Transfer from Schools
$
(10,900.00)
CSA -State, Colonial Heights, & Medicaid
$
1,478,386.00
$ 1,467,486.00
Grants Fund
CCC -Technology Trust Fund
$
275,210.00
$ 275,210.00
MHSS Grants
$
150,000.00
$ 150,000.00
Victim Witness Program -State & Federal revenue
$
134,856.46
$ 134,856.46
Victim Witness Program -General Fund Transfer
$
(299,132.70)
$ (299,132.70)
Capital Projects Fund
County Contribution to Schools' CIP-return to RFCIP
$
(3,650,000.00)
$ (3,650,000.00)
Fleet Facilities Design
$
731,000
$ 731,000
Smith Wagner Building - debt not sold
$
(1,202,346.61)
$ (1,202,346.61)
Smith Wagner Building - RFCIP Transfer
$
(217,843.39)
$ (217,843.39)
Five Story Renovation
$
55,000.00
$ 55,000.00
Central Library
$
411,000.00
$ 411,000.00
Library Buildings
$
(50,483.43)
$ (50,483.43)`
North Courthouse Road Library
$
(220,109.84)
$ (220,109.84)
Reedy Mill Dam •
$
452,986.00
$ 452,986.00
Robious Road Widening @ James River Riverdowns
$
(19,673.94)
$ (19,673.94)
Walton Park Sidewalk
$
(176,380.93)
$ (176,380.93)'
Lucks Lane (Spires to Evergreen)
$
196,054.87
$ 196,054.87
Genito Otterdale Roundabout R.S. road project
$
760,000.00
$ 760,000.00
Risk Management Fund
$
500,000.00
$ 500,000.00
Schedule C
Requests to Reserve/Commit Funds
Wednesday, June 27, 2018
These items will be reserved/committed.
Description Amount
Excess tournament rental revenue and expenditure savings for future capital
improvements at River City Sportsplex $ 86,000
Sale of Industrial Park Land for E.D. incentives $ 241,500
Victim WitnessFunding $ 299,133
These items will be reserved/assigned pending receipt of revenues and/or overall positive
county results and re -appropriated into FY2019.
Description Amount
Mental Health Support Services - Galloway Place kitchen equipment $ 100,000
Fleet - New Fueling Sites design/engineering $ 125,000
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.13.7.a.
Subiect:
Set a Public Hearing Date to Consider the Restriction of Through Truck
Traffic on Milhorn Street, Hill Street, Tipton Street and South Street
County Administrator's Comments:
County Administrator:
"OrL
Board ActionRequested:
The Board is requested to set July 25, 2018, as a public hearing date to
consider the restriction of through truck traffic on Milhorn Street, Hill
Street, Tipton Street, and South Street between Jefferson Davis Highway and
Harrowgate Road.
Summary of Information:
The county has received a request from residents to restrict any through
truck, truck and trailer, or semi -trailer combination, except pickup or panel
trucks, from using Milhorn Street (Route 1135), Hill Street (Route 1135),
Tipton Street (Route 1135) and South Street (Route 1141) between Jefferson
Davis Highway (Route 1/301) and Harrowgate Road (Route 144) . The recommended
alternate route is Jefferson Davis Highway (Route 1/301) and Harrowgate Road
(Route 144).
The Virginia Department of Transportation (VDOT) has four criteria it
considers when a restriction is requested. A requested restriction must
meet the first two criteria, in that: 1) a reasonable alternate route is
(Continued next page)
Preparer: Jesse W. Smith Title: Director of Transportation
# cC�)bAttachments: Yes 1-1No , , "'OS -3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
provided; and 2) the character or frequency of truck traffic on the route
proposed for restriction is not compatible with the affected area.
Evaluation of the second criterion will include VDOT's evaluation of safety
issues, accident history, engineering of the roadway, vehicle composition,
and other traffic engineering related issues.
In addition, a requested restriction must meet either of the last two
criteria, in that: 1) the roadway is residential in nature, with at least 12
dwellings on both sides within 150 feet of the roadway centerline per 1,000
feet of roadway; or 2) the roadway must be functionally classified as either
a local or collector road.
VDOT has completed a preliminary review of the streets proposed for a
restriction and has determined that all applicable criteria will be met.
Staff recommends approval of the request for the restriction.
Recommendation:
Staff recommends that the Board set July 25, 2018, as a public hearing date
to consider a through truck traffic restriction on Milhorn Street, Hill
Street, Tipton Street, and South Street between Jefferson Davis Highway and
Harrowgate Road, and authorize the advertisement for that hearing.
CC "'C) 0 8 4
Milhom/Hill/Tipton/South Street
Through Truck Traffic Restriction
cn
CIO
CI
N
m m m a a m i Proposed Restricted oute
+
Alternate Route
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
�d AGENDA
Meeting Date: June 27, 2018 Item Number: 12.B.7.b.
Subiect:
Set a Public Hearing to Consider an Application for Waste Material Management
and Disposal Filed by Shoosmith Bros., Inc. to Use a Quarry as a Landfill
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff requests the Board to set a public hearing for July 25, 2018 to
consider an application filed by Shoosmith Bros., Inc. for waste material
management and disposal approval to operate a landfill in the quarry adjacent
to Shoosmith's existing landfill, as required by Shoosmith's conditional use
permit for the property.
Summary of Information:
Shoosmith Bros., Inc. has applied for waste material management and disposal
approval to allow it to operate a landfill in the quarry adjacent to
Shoosmith's above -ground solid waste landfill.
In 1997, a previous Board of Supervisors approved conditional use zoning to
allow Shoosmith to use of the quarry property for a solid waste landfill. In
1999, the Board approved Shoosmith's application for siting of landfills on
all of Shoosmith's property including the proposed quarry landfill. At that
time, Shoosmith did not apply for, or receive, approval of the design and
operation of a landfill in the quarry.
Shoosmith has filed an application for approval of its proposed design and
operational plans for the proposed landfill quarry, which was submitted to
the County pursuant to the conditions of Shoosmith's conditional use zoning
and the process outlined in County Code Chapter 11, Article VIII.
Preparer: Clay Bowles Title: Director of General Services
Attachments: FlYes ■ No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Section 11-95 of Chapter 11, Article VIII prohibits the Board of Supervisors
from granting approval of the application unless the Board has made both of
the following determinations: (a) the proposed facility poses no substantial
present or potential danger to the health, safety or welfare of any person;
and (b) the proposed facility poses no substantial present or potential
danger to the environment. The Board must determine that the requirements of
Section 11-95 have been satisfied in order to approve the applicant's
proposal.
Although a public hearing is not a requirement of Chapter 11, Article VIII,
the Board held a public hearing when Shoosmith previously submitted an
Article VIII application for the proposed quarry landfill in 2015. That
application was subsequently withdrawn by Shoosmith, and the Board did not
have an opportunity to vote on the application. Staff recommends holding a
public hearing on Shoosmith's 2018 application at the Board's July 25, 2018
meeting.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Pagel of
Meeting Date: June 27, 2018 Item Number: 12.B.7.c.
- - I
Subject:
Set Public Hearing to Consider Amendments to H 9-60 and 13-56 of the Count
Code to Grant Exemptions from Tangible Personal Property Taxes and Motor
Vehicle Registration Fees for Motor Vehicles that are at Least Twenty -Five
Years Old but are Not Licensed as Antique Motor Vehicles
County Administrator's Comments:
County Administrator• -W.- 'a-/)#
Board Action Requested:
The Board is requested to set a public hearing for July 25, 2018 to consider
amendments to H 9-60 and 13-56 of the County Code to grant an exemption
from tangible personal property taxes for antique motor vehicles and to grant
an exemption from motor vehicle registration fees for motor vehicles that
are at least twenty-five years old but are not licensed as antique motor
vehicles.
Summary of Information:
Regarding the personal property tax exemption, the Virginia Code permits
localities to exempt certain tangible property from personal property tax.
The permissible exemptions include antique motor vehicles, which are defined
as motor vehicles that are at least twenty-five years old and are owned
solely as a collector's item. The antique motor vehicle must not be used
for general transportation purposes to be eligible for the exemption.
Preparer: Jeffrey L. Mincks Title: County Attorney
tc
Attachments: Yes FINo
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The Commissioner of the Revenue has recommended adding antique motor vehicles
to the types of personal property that are exempt from tangible personal
property tax in County Code § 9-60. The initial review estimates a nominal
impact on tax revenue. A more detailed analysis will be provided prior to
the public hearing.
As to the registration fee exemption, the County previously charged a reduced
one-time registration fee of $5.00 on vehicles that were at least twenty-
five years old. In August 2016, the Board approved the elimination of the
$5.00 registration fee after it was determined that the revenue from the
registration fee was de minimis and did not warrant the administrative cost.
The County Code was revised to eliminate the $5.00 registration fee; however,
nothing was added to the Code to reflect the County's practice of not charging
a registration fee for vehicles that are at least twenty-five years old.
Currently, the County Code does not distinguish between such vehicles and
all other vehicles. The proposed amended ordinance would fill that gap in
the County Code and would affirmatively provide for the Board's previously
approved decision not to charge registration fees on vehicles that are at
least twenty-five years old. The change would not have a financial impact
because the County stopped charging a registration fee after the Board's
action in 2016.
The attached ordinances reflect the amendments to County Code H 9-60 and
13-56.
e u "')0S9
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY
AMENDING SECTION 9-60 RELATING TO
TANGIBLE PERSONAL PROPERTY TAXES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 9-60 of the Code o the County o Chesterfield, 1997, as amended, is amended
to read as follows:
Chapter 9 — FINANCE AND TAXATION
Article III. Tangible Personal Property Taxes.
Sec. 9-60. General Provisions
The following household goods and personal effects of county residents are hereby exempt
from taxation as tangible personal property:
(a) Bicycles and mopeds as defined by Code of Virginia, § 46.2-100.
(b) Household and kitchen furniture, including gold and silver plates, plated ware,
watches and clocks, sewing machines, refrigerators, automatic refrigerating machinery of any type,
vacuum cleaners and all other household machinery, books, firearms and weapons of all kinds.
(c) Pianos, organs, phonographs, record players and records to be used therewith,
musical instruments of whatever kind, radio, television and other home entertainment equipment.
(d) Oil paintings, pictures, statuary, curios, articles of virtue and works of art.
(e) Diamonds, cameos or other precious stones and all precious metals used as
ornaments or jewelry.
(f) Sporting and photographic equipment.
(g) Clothing and objects of apparel.
(h) Computers and accompanying equipment not used in a business.
(i) All other tangible personal property used by an individual or a family or household
incident to maintaining an abode.
0
0) Privately owned pleasure boats and watercraft, nonmotorized and under 18 feet,
used for personal recreational purposes only.
(k) Antique motor vehicles as defined by Code of Virginia § 46.2-100 which ma} not
be used for general transportation purposes.
(2) That this ordinance shall become effective on January 1, 2019.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY
AMENDING SECTION 13-56 RELATING TO
ANNUAL MOTOR VEHICLE REGISTRATION FEES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 13-56 of the Code of the County of Chestedeld, 1997, as amended, is
amended to read as follows:
Chapter 9 — MOTOR VEHICLES AND TRAFFIC
Article III. County Vehicle Licenses and Other Requirements
Sec. 13-56. 1'ewrvedVehicles at least twenty-five years old
The registration fees in Sections 13-52, 13-54, and 13-55 shall not apply to motor vehicles
that were actually manufactured or designated by the manufacturer as a model manufactured in a
calendar year not less than twent-f�years prior to January 1 of each calendar year.
(2) That this ordinance shall become effective immediately upon adoption.
C01,3092
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
1749
--- AGENDA
Meeting Date: June 27, 2018 Item Number: 12.13.7.d.
Subject:
Set a Public Hearing to Consider the Abandonment of a Portion of Old Stage
Road, State Route 732
County Administrator's Comments:
County Administrator: IL3
III IT- ,
Board Action Requested:
Adopt the attached resolution to set a public hearing; post and publish
notices; and notify the Commissioner of Highways of the County's intention to
consider the abandonment of a portion of Old Stage Road, State Route 732,
from the Secondary System of State Highways.
Summary of Information:
Old Stage Associates, LLC, has requested the abandonment of a portion of Old
Stage Road, State Route 732. The Board of Supervisors is requested to adopt
the attached resolution to set a public hearing for August 22, 2018; to post
and publish notices; and notify the Commissioner of Highways of the County's
intention to consider the abandonment of a portion of Old Stage Road, State
Route 732, shown on the attached map from the Secondary System of State
Highways.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes 1-1 No
rn-
, 3093
VICINITY SKETCH
Change in the Secondary System of State Highways;
Old Stage Road, State Route 732,
Chesterfield County, Virginia
OR
D _
Old Stage Road C YO OR
State Route 732,
to be Abandoned
(P
P&,T T . E Da
ILA
4U7
CHES7-N
HILL LN
ROU 1u F7
14
IT 6 C4)
N
Chesterfield County Right of Way OfficeoC
May 25, 2018
S 1 inch = 755.19 feet
0 94
Old Stage Associates, LLC
Change in the Secondary System of State Highways;
Old Stage Road, State Route 732,
Chesterfield County, Virginia
Abandon
Old Stage Road,
State Route 732,
A - B 0.07 Miles
Osborne Road
State Route 616 A
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Chesterfield County Right of Way Office
W E
May 25, 2018
`S 1 inch = 208.22 feet
C,,f 11 '39
CHESTERFIELD COUNTY: At a
regular meeting of the Board of
Supervisors, held in the Public Meeting
Room at the Chesterfield Administration
Building on June 27, 2018, at 6:30 p.m.
RESOLUTION
Resolution of Chesterfield County's intention to consider a Resolution and Order to abandon a
portion of Old Stage Road, State Route 732.
Pursuant to Section 33.2-909 of the Code of Virginia, 1950, as amended, be it resolved that the
Chesterfield County Board of Supervisors hereby gives notice that at a public hearing to be held
on August 22, 2018, it will consider a Resolution and Order to abandon a portion of Old Stage
Road, State Route 732, a distance of 0.07 miles, since it serves no public necessity and is no
longer needed as part of the Secondary System of State Highways.
Accordingly, the Clerk of the Board shall send a copy of this Resolution to the Commissioner of
Highways. The clerk shall further cause to be published and posted the required notices of the
Board's intention to abandon a portion of Old Stage Road, State Route 732.
Certified By:
Janice Blakley
Clerk to the Board of Supervisors
174
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: June 27, 2018 Item Number: 12.13.8.a.
Subiect:
Transfer of $6,957 in Matoaca District Improvement Funds to the Chesterfield
County School Board to Purchase Chromebooks to Use in Classrooms at Matoaca
Elementary School
, Administrator's Comments:
County Administrator:
Transfer $6,957 in Matoaca District Improvement Funds to the Chesterfield
County School Board to purchase Chromebooks to use in classrooms at Matoaca
Elementary School.
Summary of Information:
Supervisor Elswick has requested the Board transfer $6,957 in Matoaca
District Improvement Funds to the Chesterfield County School Board to
purchase Chromebooks to use in the classrooms at Matoaca Elementary School.
The Board can legally transfer public funds to the School Board to purchase
capital computer equipment and reading materials which will be owned by the
School Board and used for public educational purposes. The School Board must
purchase the uniforms in accordance with the Virginia Public Procurement Act.
Preparer: Meghan Coates Title: Director, Budget & Management
0425:112651.1
Attachments: F]Yes ■ No
1 49
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 12.B.8.b.
Subiect:
Transfer of $12,000 from the Matoaca and Dale District Improvement Funds to
the Chesterfield County School Board to Purchase Two Golf Cart Utility
Vehicles for Use at Matoaca High School
iministrator's Comments:
County Administrator:
Transfer $6,000 from the Matoaca District Improvement Fund and $6,000 from
the Dale District Improvement Fund (total of $12,000) to the Chesterfield
County School Board to purchase two golf cart utility vehicles for use at
Matoaca High School.
Summary of Information:
Supervisors Elswick and Holland have requested the Board transfer $6,000 from
the Matoaca District Improvement Fund and $6,000 from the Dale District
Improvement Fund (total of $12,000) to the Chesterfield County School Board
to purchase two golf cart utility vehicles for use at Matoaca High School.
The Board can legally transfer public funds to the School Board to purchase
capital equipment which will be owned by the School Board and used for public
educational purposes. The School Board must purchase the golf cart utility
vehicles in accordance with the Virginia Public Procurement Act.
Preparer: Meghan Coates _
Title: Director, Budget & Management
0425:112652.1
Attachments: 1-1 Yes 0 No
# 0 Q 1�) () 9 S
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
AGENDA
I1749
Meeting Date: June 27, 2018 Item Number: 112.B.8.c.1.
Subiect:
Transfer $2,100 from the Bermuda District Improvement Fund to the Parks and
Recreation Department to Rent a Mobile Stage for the 25th Annual Parade of
Lights Event
County Administrator's Comments:
County Administrator: P, f
rv-
Board Action R=e
The Board of Supervisors is requested to transfer $2,100 from the Bermuda
District Improvement Fund to the Parks and Recreation Department to rent a
mobile stage for the 25th Annual Parade of Lights event.
Summary of Information:
Supervisor Jaeckle has requested the Board to transfer $2,100 from the
Bermuda District Improvement Fund to the Parks and Recreation Department to
rent a mobile stage (24 -foot X 20 -foot) to be used as judges, viewing area
and event entertainment for the 25th Annual Parade of Lights event at
Henricus Historical Park. The rental will include delivery, set up, and take
down of the stage. This is an appropriate use of County funds since it is for
an established County Parks and Recreation program, which is conducted in
cooperation with the Parks and Recreation departments of Henrico and
Richmond. The rental will be made by the Parks and Recreation Department in
accordance with the Virginia Public Procurement Act and County purchasing
policies.
Preparer: Meghan Coates Title: Director Budget and Management
0425:112647.1
Attachments: F-1 Yes ■ No #C -T 3099
CHESTERFIELD COUNTY
-_ BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.113.8.c.2.
Subiect:
Transfer $15,836 from the Bermuda District Improvement Fund to the
Chesterfield County Department of Parks and Recreation to Landscape the
Softball and Baseball Fields at Thomas Dale High School
County Administrator's Comments:
1-.117
County Administrator:
/Aff/Mmi- It
Board Action Requested:
Transfer $15,836 from the Bermuda District Improvement Fund to the
Chesterfield County Department of Parks and Recreation to landscape the
softball and baseball fields at Thomas Dale High School.
Summary of Information:
Supervisor Jaeckle has requested the Board to transfer $15,836 from the
Bermuda District Improvement Fund to the Chesterfield County Department of
Parks and Recreation to landscape the softball and baseball fields at Thomas
Dale High School. Landscaping to the baseball fields will include removing
unwanted vegetation. Landscaping to the softball fields will include planting
of additional trees and shrubs and mulching the new plantings. In addition,
herbicide will be applied to discourage encroaching vines and bamboo. The
County can legally transfer public funds to the Department of Parks and
Recreation to make improvements on County property for a public purpose.
Preparer: Meghan Coates
Title: Director, Budget & Management
0425:112648.1
Attachments: F]Yes ■ No
# e ..Y ,g)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 12.B.8.d.
Subject:
Transfer $4680 from the Clover Hill District Improvement Fund to the
Chesterfield County Department of Community Enhancement to Purchase and Plant
Yoshino Cherry, Red Maple and/or Willow Trees in the Medians on Courthouse
Road
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to transfer $4680 from the Clover Hill District
Improvement Fund to the Chesterfield County Department of Community
Enhancement to purchase and plant Yoshino Cherry, Red Maple, and/or Willow
Oak trees in the medians on Courthouse Road.
Summary of Information:
Mr. Winslow has requested to transfer $4680 from the Clover Hill District
Improvement Fund to the Chesterfield County Department of Community
Enhancement to purchase and plant Yoshino Cherry, Red Maple, and/or Willow
Oak trees in the medians on Courthouse Road. The requested funds will be used
to purchase the trees, mulch, stakes and support tying for the trees. The
County may use public funds for landscaping medians within public road
rights-of-way.
Preparer: Meghan Coates Title: Director, Budget and Management
0425:112666.1
Attachments: 1-1 Yes 0 No
# el Q 3 13 1
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AND M -E
Page 1 of 1
Meeting Date: June 27, 2018 Item Number: 12.13.9.
Subject:
Acceptance of State Roads
County Administrator's Comments:
County Administrator: I
I V -
Board Action Requested:
Adoption of resolutions for the referenced state roads acceptances.
Summary of Information:
Dale District: Silverleaf Section A2
Silverleaf Section F
Matoaca District: Willow Creek Section 3
Preparer: Scott B. Smedley
Attachments: E Yes F-1No
Title: Director, Environmental Engineering
TO: Board of Supervisors
FROM: Depa rtment of E nvi ron m enta I Engineering
SUBJECT State Road Acceptance - Silveri eaf Section A2
DISTRICT Dale
MEETING DATE: June 27, 20'18
ROADS FOR CONSIDERAMON: Argent Ln
Silver M i st Ave
Vicinity Map: Silverleaf Section A2
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TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Silved eaf Section F
DISTRICT Dale
MEETING DATE: June 27,2018
ROADS FOR CON SIDERAMON: PennrxeightCt
Vicinity Map: Silverleaf Section F
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TO: Board of Supervisors
FROM: Department of Environ m enta I Engineering
SUBJECT State Road Acceptance - Willow Creek Section 3 -
DI STRICT:
,DISTRICT Matoaca
MEETING DATE: June 27,2018
ROADS FOR CONSIDERATION: ,evening Rd
Crump Landing TO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of 1
7
JM, I AGENDA
C.
Meeting Date: June 27, 2018 Item Number: 12.8.10.
Subject:
Award of Construction Contract for County Project #16-0213, Village at Swift
Creek Water Main Project
County Administrator:
Board Action Requested:
The Board of Supervisors is requested
to award the construction contract to
in the amount of $945,976 and execute
full amount budgeted for the Village
Summary of Information:
to authorize the procurement director
T.A. Sheets General Contractors, Inc.,
all necessary change orders up to the
at Swift Creek Water Main project.
This project consists of approximately 2,332 linear feet of 16 -inch and 940
linear feet of 12 -inch waterline to be install from Brad McNeer Parkway to
Cameron Bay Drive. The purpose of this project is to provide a second public
water supply to the Village at Swift Creek and Commonwealth Center Areas.
Staff received a total of four bids ranging from $954,976 to $1,299,370. The
lowest responsive bid was from T.A. Sheets General Contractors, Inc., in the
amount of $945,976. The county's engineering consultant, Hazen and Sawyer,
has evaluated the bids and recommends award of the contract to T.A. Sheets
General Contractors, Inc.
Funds for this project are available in Utilities' capital improvement
project budget.
District: matoaca
Preparer: George B. Hayes, P.E.
Preparer: Meghan Coates
Attachments: 1:1 Yes 0 No
Title: Director of Utilities
Title: Director of Budget and Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.B.11.
Subject:
Approval of the Purchase of a Parcel of Land for the Relocation and
Replacement Site for Matoaca Fire and Emergency Medical Services Station 8
County Administrator's Comments:
County Administrator $/M4
Board Action Requested:
Approve the purchase of a parcel of land containing 5.1 acres, more or less,
with improvements, for $165,000, from The Children's Home of Virginia
Baptist, Inc. for a replacement site for Matoaca Fire and EMS Station 8, and
authorize the County Administrator to execute the sales contract and deed.
Summary of Information:
Staff requests that the Board of Supervisors approve the purchase of a parcel
of land containing 5.1 acres, more or less, with improvements, being a portion
of PIN: 776 623 7920 00000, 6900 Hickory Road, for $165,000, plus closing costs
which are estimated to be $5,000, from The Children's Home of Virginia Baptist,
Inc., for a replacement site for Matoaca Fire and EMS Station 8. This property
has been through the site selection process and identified as the best site for
the station. The contract is subject to acceptable title, Phase I ESA and
obtaining the necessary approvals to use the property as a fire station site.
Funds for the purchase are available in the Fire Department CIP.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon Title: Real Property Manager
Preparer: Meghan Coates Title: Director, Budget and Management
Attachments: 0 Yes F-1 No #
0 0
VICINITY SKETCH
Approval of the Purchase of a Parcel of Land for
the Relocation and Replacement Site for Matoaca
Fire and Emergency Medical Services Station 8
The Children's Home of Virginia, Baptist, Inc..
6900 Hickory Road
PIN : 776 623 7920 00000 (Portion)
51 Acres 41-
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Chesteffield County Right of Way Office AErw4ML
w
May 30, 2018
S 1 inch = 1,2�50 feet
&U:)
10 1�13
Exhibit "A"
Children's Home of
Virginia Baptist, Inc.
6900 Hickory Road
PIN: 776 623 7920 00000
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5.1 Acres
oaca
13
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Chesterfield County Right of Way Office
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June 15, 2017 Nqw
1 M-1 -476.57 feet
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.8.12.
Subject:
Request to Quitclaim a Portion of a Variable Width Slope Easement for VDOT
Maintenance Across the Property of 6801 Woolridge Road - Moseley LP
County Administrator's Comments:
County Administrator,
A
VV
Board Action Requested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion of a variable
width slope easement for VDOT maintenance across the property of 6801
Woolridge Road - Moseley LP.
Summary of Information:
6801 Woolridge Road - Moseley LP has requested the vacation of a portion of a
variable width slope easement for VDOT maintenance across its property as
shown on the attached plat. This request has been reviewed by county staff
and VDOT and is required for the development of Magnolia Green Tennis
Facility.
Approval is recommended.
District: matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes —1 No
F
VICINITY SKETCH
Request to Quitclaim a Portion of a Variable Width
Slope Easement for VDOT Maintenance Across the
Property of 6801 Woolridge Road - Moseley LP
REQUEST TO QUITCLAIM
PORTION OFAVARIABLE
VVIDTH SLOPE EASEMENT
FOR VDOT MAINTENANCE
,F -SOME DR
1 inch = 417 feet
0 Ilk" :,) i I I
6801 WOOLRIDGE RD-MOSELEY LP
GPIN 702669499500000
CARDEN PARK
SECTION 1
LOT 14
P.B. 238, PG 85
N
6801 WOOLRIDGE RD-MOSELY LP
GPIN.• 702670654000000
D.B. 9623, PG. 30
ZONING, R--9
7001 AWESOME DRIVE
PORTION OF VARIABLE
WIDTH SLOPE EASEMENT
,FOR VDOT MAINTENANCE
O.B. 11127, PG. 601 TO BE
QUIT CLAIMED
2,484 SQ FT
110.99': W02-43 18
29 74'
'fi7D154i1"jl
i6.15' 65.00
N024318 W
CURVE TABLE
CURVE
LENGTH
�4h�k�� �
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/hy
�S!
�i,��1
r3 frn VARIABLE WIDTH SLOPE
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a5
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0 MAINTENANCE
y
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65.12'
C2
31.29'
30.00'
5945'55"
29.89'
N62 *50'20"W
1724'
C3
54.34'
b
1350'15"
54.21'
N3952'31"W
27.30'
GRAPHIC SCALE
( IN FEET )
I inch = 40 it.
PLAT IS SUBJECT TO ANY EASEMENT OF RECORD
OTHER PERTINENT FACTS WHICH A TITLE SEARCH
T DISCLOSE
DOES NOT REPRESENT A CURRENT FIELD SURVEY
PLA T
OF
2,484 SO FT OF VARIABLE WIDTH SLOPE
EASEMENT FOR VDOT MAINTENANCE
EASEMENT TO BE QUIT CLAIMED,
ACROSS THE PROPERTY OF 6801
WOOLRIDGE RD-MOSELEY LP
MATOACA DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
SCALE , 1' = 40' FEBRUARY 26, 2018
Townes
SITE ENGINEERING
9850 LORI ROAD, SUITE 201
CHESTERFIELD, VIRGINIA 23832
PHONE,(804) 748-9011 FAX, 0804) 748-2590
GHLGKLU BY.'
CURVE TABLE
CURVE
LENGTH
RADIUS
DELTA
CHORD
CHORD BEARING
TANGENT
Cl
126.46'
215.00'
33 42'00"
124.64
N7026'23"E
65.12'
C2
31.29'
30.00'
5945'55"
29.89'
N62 *50'20"W
1724'
C3
54.34'
225.00'
1350'15"
54.21'
N3952'31"W
27.30'
C4
5.85'
1475.00'
073'38"
5.85'
N46'4242"W
2.93'
GRAPHIC SCALE
( IN FEET )
I inch = 40 it.
PLAT IS SUBJECT TO ANY EASEMENT OF RECORD
OTHER PERTINENT FACTS WHICH A TITLE SEARCH
T DISCLOSE
DOES NOT REPRESENT A CURRENT FIELD SURVEY
PLA T
OF
2,484 SO FT OF VARIABLE WIDTH SLOPE
EASEMENT FOR VDOT MAINTENANCE
EASEMENT TO BE QUIT CLAIMED,
ACROSS THE PROPERTY OF 6801
WOOLRIDGE RD-MOSELEY LP
MATOACA DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
SCALE , 1' = 40' FEBRUARY 26, 2018
Townes
SITE ENGINEERING
9850 LORI ROAD, SUITE 201
CHESTERFIELD, VIRGINIA 23832
PHONE,(804) 748-9011 FAX, 0804) 748-2590
GHLGKLU BY.'
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
Page I of 1
ya J774 AGENDA
Meeting Date: June 27, 2018 Item Number: 12.B.13.
Subject:
Declare County Property Surplus and offer the Parcels for Sale
County Administrator's Comments:
A -eat
County Administrator
Board Action Requested:
Declare Parcel Number 717 661 1573 00000 and 791 672 9074 00000 surplus and
authorize staff to offer the parcels for sale.
Summary of Information:
Staff is requesting that the Board declare county properties at 10000
Courtview Lane and 8610 Perrymont Road surplus and to offer the parcels for
sale. Staff has been contacted by parties interested in these properties and
will contact them regarding the sale. If agreements cannot be reached, they
will be listed with Divaris Real Estate, Inc., commercial real estate
specialists under state contract. The sale of the properties would require
approval by the Board after a public hearing.
Approval is recommended.
District: Bermuda, Dale
Preparer: John W. Harmon
Attachments: E]Yes
Title: Real Property Manager
■ No
OT '�-Yii3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
1749 AGENDA
Meeting Date: June 27, 2018 Item Number: 12.8.14.
Subiect:
Request to Vacate and Rededicate a Sixteen -Foot Water Easement Across the
Property of River City Chesterfield, LLC
County Administrator's Comments:
County Administrator:
Authorize the Chairman of the Board and County Administrator to execute an
agreement to vacate and rededicate a 16 -foot water easement across the
property of River City Chesterfield, LLC.
Summary of Information:
River City Chesterfield, LLC has requested the relocation of a 16 -foot water
easement across its property for the extension of a water line north of
Willis Road. The Utilities Department has reviewed the request.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: ■ Yes —1 #
No �j
F QQ JAI 4
M
VICINITY SKETCH
Request to Vacate and Rededicate a
Sixteen -Foot Water Easement Across the
Property of River City Chesterfield, LLC
ul
Water Easement to, be
Vacated and Rededicated
vu
1 inch = 833 feet
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.113.15.
Subiect:
Acceptance of Two Parcels of Land Adjacent to Beach Road from Bayhill
Development Corporation
County Administrator's Comments:
County Administrator: Hj j
Board Action Requested:
Accept the conveyance of two parcels of
acres adjacent to Beach Road from Bayhill
County Administrator to execute the deed.
Summary of Information:
land containing a total of 1.361
Development Corp. and authorize the
Staff requests that the Board of Supervisors accept the conveyance of two
parcels of land containing a total of 1.361 acres adjacent to Beach Road from
Bayhill Development Corp. This dedication will provide the ultimate right of
way for Beach Road and right of way for future Crump Store Drive and is a
requirement for the development of Willow Creek - Section 5 Subdivision.
Approval is recommended.
District: matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: ■ Yes El No # e Q "')? I I Is
VICINITY SKETCH
Acceptance of two Parcels of Land Adjacent
to Beach Road from Bayhill Development Corp.
ti
1.237 ACRE PARCEL
TO BE DEDICATED
III
til
0.124 ACRE PARCEL
II TO BE DEDICATED
N dimpah.. *
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1 inch =333 feet
0 'fl, "I
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Chd= ft
Chd Brg
90'
26.49' 14.64'
25.27'
N54'46'00
:62'
306.73' 155.06' 305.05'
N14'0231
SAO'
163.70' 82.32'
163.23'
NO3'49742
18.42' 454.26' 230.36' 451.08'
N23'O4 21
90'
38.28' 24.03'
34.65'
S78'40'30
35'
6.00` 3.00'
5.99'
S564151
C35'
5,73' 2.87'
5.73'
N565 1'04
70'
3$28' 24.03'
34.65'
S13'36'04
8.42' 38271' 193.11'
380.97'
S2T17'47
1
444,
f Distances Shown !n Braces Refer
To Easement Ties.
No. Delta R= ft
�4T I Op p
Chd= ft
Chd B
C64 15'00'26' 675.00
176.80
88.91
176.29
SOX49'42 E
C65 20'3903" 897.62
GRAPHIC SCALE
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No. Delta R= ft
�4T I Op p
Chd= ft
Chd B
C64 15'00'26' 675.00
176.80
88.91
176.29
SOX49'42 E
C65 20'3903" 897.62
323.52
163.54
321.77
S14'00'02'W
C66 90'40'50" 25.00
39.57
25.30
35.56
S2100'52E
C84 91'0632" 24.55
39.04
25.03
35.05
S21'1122E
C85 712239' 25.00
31.14
17.96
29.17
S112147E
C86 19'18'11" 25.00
18.42
1 4.25
18.38
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N
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PLAT SHOWING 2 PARCELS
TOTALING 1.361 ACRES TO BE
DEDICATED LOCATED IN THE
MATOACA DISTRICT OF
CHESTERFIELD COUNTY, VIRGINI�i�
APRIL 19, 2018 SCALE.: 1'=100'
DQConsulUn Eotineers - ]and Surveyors & Planners
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No. 209-B
N
SU
N
Meetina Date: June 27. 2018
Subiect:
W110
_61• i • ' • •
AGENDA , i
Amendment to an Existing General
Authorizing Resolution
County Administrator's Comments:
County Administrator. �i
Board Action Requ ted:
Page 1 of 2
Item Number: 12.8.16.
Obligation Public Improvement Bonds
Adopt an amendment to an existing resolution, adopted on May 28, 2014,
authorizing the sale of General Obligation Public Improvement Bonds pursuant
to a negotiated sale.
Summary of Information:
Following the November 5, 2013 voter approved $353 million 2013 bond
referendum, the Board of Supervisors adopted a resolution on May 28, 2014
authorizing the issuance, sale and delivery from time to time of three
hundred fifty-three million ($353,000,000) principal amount General
Obligation Public Improvement Bonds. The original resolution authorized the
County Administrator to sell the bonds at competitive sale. This agenda item
amends the original resolution to authorize a negotiated sale. Furthermore,
the amendment delegates certain authority to the Deputy County Administrator
for Finance and Administration and allows the county to reimburse itself
from the bond proceeds for certain project expenditures incurred prior to
receipt of the bond proceeds.
Staff has chosen to do a negotiated sale because the flexibility and
marketing efforts afforded by this method could stimulate greater investor
demand and therefore be sold at the most favorable rates possible. As part
of the negotiated sale, individuals will be afforded the opportunity to
purchase county bonds through a retail order process.
Preparer: Meghan Coates
Title: Director of Budget and Management
Attachments: 0 Yes FINo # 1
A RESOLUTION AMENDING A RESOLUTION ADOPTED ON MAY 28, 2014 BY THE
BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA
ENTITLED "A RESOLUTION AUTHORIZING AND PROVIDING FOR THE
ISSUANCE, SALE AND DELIVERY FROM TIME TO TIME OF THREE HUNDRED
FIFTY-THREE MILLION DOLLARS ($353,000,000) PRINCIPAL AMOUNT OF
COUNTY OF CHESTERFIELD, VIRGINIA, GENERAL OBLIGATION PUBLIC
IMPROVEMENT BONDS APPROVED AT AN ELECTION DULY CALLED AND
HELD IN THE COUNTY OF CHESTERFIELD, VIRGINIA, ON NOVEMBER 5, 2013;
FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH
BONDS; AND PROVIDING FOR THE SALE OF SUCH BONDS AND DELEGATING
TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT
THERETO"
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY
OF CHESTERFIELD, VIRGINIA:
SECTION 1. Findings and Determinations. It is hereby found and determined
as follows:
(a) The Board of Supervisors (the "Board of Supervisors") of the County of
Chesterfield, Virginia (the "County"), in accordance with Chapter 26 of Title 15.2 of the Code
of Virginia, 1950, as amended, the same being the Public Finance Act of 1991 (the "Act"),
adopted a resolution on May 28, 2014 entitled: "A RESOLUTION AUTHORIZING AND
PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY FROM TIME TO TIME OF
THREE HUNDRED FIFTY-THREE MILLION DOLLARS ($353,000,000) PRINCIPAL
AMOUNT OF COUNTY OF CHESTERFIELD, VIRGINIA, GENERAL OBLIGATION
PUBLIC IMPROVEMENT BONDS APPROVED AT AN ELECTION DULY CALLED AND
HELD IN THE COUNTY OF CHESTERFIELD, VIRGINIA, ON NOVEMBER 5, 2013;
FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH
BONDS; AND PROVIDING FOR THE SALE OF SUCH BONDS AND DELEGATING TO
THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO" (the
"Original Resolution") authorizing the issuance of certain General Obligation Public
Improvement Bonds of the County.
(b) Pursuant to the Original Resolution, the Board of Supervisors has
authorized the County to contract a debt and to authorize the issuance and sale from time to
time in one or more series of not to exceed $353,000,000 aggregate principal amount of
General Obligation Public Improvement Bonds of the County (hereinafter, the "Bonds"), for the
purpose of providing funds to pay the costs of the acquisition, construction, reconstruction,
improvement, extension, enlargement and equipping of various school improvement projects
and public safety projects of and for the County, as more particularly described in the Original
Resolution.
(c) The County has heretofore issued $166,455,000 aggregate principal
amount of Bonds under the Original Resolution. Pursuant to the Original Resolution, the
County is authorized to issue additional Bonds from time to time in an aggregate principal
amount not exceeding $186,545,000.
3080822.2 041392 0 o a
UI ' 3..w 22
(d) The Original Resolution authorized the County Administrator to sell the
Bonds at competitive sale. The County desires to make certain amendments to the Original
Resolution to authorize the sale of the Bonds by the County pursuant to a negotiated sale.
SECTION 2. Amendments to Original Resolution.
SECTION 3. Section 10 of the Original Resolution shall be amended and
restated in its entirety to read as follows:
"SECTION 10. Sale of Bonds. There is hereby delegated to any one of the
County Administrator or the Deputy County Administrator for Finance and
Administration, the authority, without further action by the Board of Supervisors,
to sell the Bonds authorized for issuance under this resolution in accordance with
the provisions hereof at competitive or negotiated sale at such price, and on such
other terms and conditions as shall be provided in the Official Notice of Sale or
in the Purchase Contract or Bond Purchase Agreement relating to the Bonds. If
the Bonds are sold at a competitive sale, any one of the County Administrator or
the Deputy County Administrator for Finance and Administration is hereby
authorized to cause to be prepared and disseminated (via electronic
dissemination or otherwise) an Official Notice of Sale of the Bonds in such form
and containing such terms and conditions as the County Administrator or the
Deputy County Administrator for Finance and Administration may deem
advisable, subject to the provisions hereof. If the Bonds are sold at negotiated
sale, any one of the County Administrator or the Deputy County Administrator
for Finance and Administration is hereby authorized, without further notice to or
action by the Board of Supervisors, to execute and deliver to the underwriter or
underwriters selected by the County Administrator or the Deputy County
Administrator for Finance and Administration, a Bond Purchase Contract or a
Bond Purchase Agreement relating to the Bonds, in such form and containing
such terms and conditions as the County Administrator or the Deputy County
Administrator for Finance and Administration may deem advisable, subject to
the provisions hereof.
(a) If the Bonds are sold at competitive sale, any one of the County
Administrator or the Deputy County Administrator for Finance and
Administration is hereby authorized to receive bids for the purchase of the Bonds
and, without further action by the Board of Supervisors, to accept the bid
offering to purchase the Bonds at the lowest true interest cost to the County,
computed in accordance with the provisions of the Official Notice of Sale, and
provided that such bid is in conformity with the Official Notice of Sale. If the
Bonds are sold pursuant to a negotiated sale, any one of the County
Administrator or the Deputy County Administrator for Finance and
Administration, without further action by the Board of Supervisors, is authorized
to sell the Bonds at such interest rates and at such prices as the County
Administrator or the Deputy County Administrator for Finance and
Administration, acting in consultation with the County's Financial Advisor, shall
determine, subject to the provisions hereof. In no event shall the true interest
2
3080822.2 041392 RSIND
C ti) .
cost to the County of any Bonds issued hereunder be in excess of eight percent
(8.00%), nor shall any premium payable upon the optional redemption of the
Bonds exceed two percent (2.00%); provided, however, that the redemption price
of any taxable bonds issued hereunder may include a make -whole redemption
price as may be determined and approved by the County Administrator or the
Deputy County Administrator for Finance and Administration. Prior to the
acceptance of any bid for Bonds sold at competitive sale, the County shall have
received the good faith deposit specified in the Official Notice of Sale. Any one
of the County Administrator or the Deputy County Administrator for Finance
and Administration is hereby further authorized to determine, or to modify the
provisions of this resolution with respect to, the dated date of the Bonds, the
interest payment dates for the Bonds, the dates on which the Bonds shall mature
and the principal amount of the Bonds maturing on each such maturity date and
to fix the rates of interest to be borne by the Bonds of each maturity.
(b) Any one of the County Administrator or the Deputy County Administrator
for Finance and Administration is hereby further authorized to execute and
deliver to the purchasers of the Bonds authorized for issuance under this
resolution a Continuing Disclosure Certificate evidencing the County's
undertaking, to comply with the continuing disclosure requirements of Paragraph
(b)(5) of such Rule 15c2-12 to the extent applicable to the Bonds. The County
Administrator, the Deputy County Administrator for Finance and
Administration, the Director of Accounting and the County Attorney are hereby
authorized to execute and deliver to the purchasers of the Bonds one or more
certificates in the forms provided for in the Official Statement or in any Bond
Purchase Agreement relating to the Bonds."
SECTION 4. Official Intent. The County expects to issue a series of Bonds
hereunder to be designated General Obligation Public Improvement Bonds, Series A of 2018.
The Board of Supervisors hereby authorizes the County to make expenditures for the purposes
for which such Bonds are to be issued in advance of the issuance and receipt of the proceeds of
sale of such Bonds and to reimburse such expenditures from the proceeds of the sale of such
Bonds. The adoption of this resolution shall be considered as an "official intent" within the
meaning of Treasury Regulations Section 1.150-2 promulgated under the Code.
SECTION 5. Filing of this Resolution. The County Attorney is hereby
authorized and directed to file a copy of this resolution, certified by the Clerk to the Board of
Supervisors to be a true and correct copy hereof, with the Circuit Court of the County of
Chesterfield, Virginia, all in accordance with Section 15.2-2607 of the Act.
SECTION 6. Headings of Sections. The headings of the sections of this
resolution shall be solely for convenience of reference and shall not affect the meaning,
construction, interpretation or effect of such sections or of this resolution.
SECTION 7. Effective Date-, Ratification. This resolution shall take effect upon
its adoption. The Original Resolution, as amended and supplemented by this resolution, is
hereby ratified and confirmed. All actions and proceedings heretofore taken by the County
3
3080822.2 041392 RSIND
Administrator, the Deputy County Administrator for Finance and Administration, and any other
officers, employees, agents and attorneys of and for the County in connection with the
transactions contemplated by this resolution, including all actions taken in contemplation of the
negotiated sale of the County's Series A of 2018 Bonds and the selection of the underwriter or
underwriters for such Bonds, are hereby ratified and confirmed.
4
3080822.2 041392 MIND
0Q, -*y1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Pagel of
IMY
AGENDA
Meeting Date: June 27, 2018 Item Number: 12.8.17.
Subject:
Appropriation of Funds for the Baxter Perkinson Center for the Arts
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to appropriate $5.1 million in county
funds, and an additional $75,000 in foundation funds for the arts center
project.
Summary of Information:
In August 2017, Chesterfield County entered into amended agreements with the
Chesterfield Center for the Arts Foundation to construct and operate a
performing arts center, co -located with the Chester Library. Since that time,
staff has worked through design iterations to arrive at a facility that is
suitable for visual and performing arts and that results in an exterior
design commensurate with other structures located in the Chester Village
Green. Those efforts have resulted in a recommendation to amend the budget
for items broadly categorized as follows.
The first category ($1.3 million) incorporates modifications centered on
additional sitework, building fagade brick exterior), interior finishes, and
an exterior monument sign. The second category ($2.6 million) accounts for
price escalation and refined estimates of building material quantities
reflective of current pricing. The third category ($1.1 million) consists of
an increased contingency and additional consulting fees for redesign work and
project management.
Preparer: Allan M. Carmody Title: Finance Director
Attachments: Yes No # X�?
cvv 3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
In total, staff is requesting a $5.175 million increase to the project budget
($5.1 million county, $75,000 foundation). The current budget is $11.7
million, $2.1 million of which is private funding. Staff recommends financing
the $5.1 million in the Fall 2018 VRA pooled bond sale. Debt service is
estimated to be $450,000; the first principal payment would be structured in
FY2020. Funding for this increase would likely be accommodated in the debt
service budget given the difference between staff's planning assumptions for
the overall debt service budget and the likely interest rates quoted at the
time of financing.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
1749 AGENDA
Meeting Date: June 27, 2018 Item Number: 12.13.18.
Subject:
Authorization for County Attorney to Petition the Circuit Court, on Behalf
of the Board of Supervisors, for a Writ of Election to Fill the Vacancy in
the Office of the Commonwealth's Attorney of Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to authorize the County Attorney to file the attached
petition with the Circuit Court of Chesterfield County.
Summary of Information:
On June 25, 2018, the Commonwealth's Attorney, William W. Davenport provided
written notification of his resignation as Commonwealth's Attorney of
Chesterfield County, to be effective July 1, 2018. A copy of Mr. Davenport's
letter of resignation is attached.
State election law provides that the vacancy created by Mr. Davenport's
resignation is filled by his highest-ranking deputy until a special election
is held to fill the remainder of his term, which will expire on December 31,
2019. Mr. Davenport's highest-ranking deputy is Kenneth E. Nickels.
In order for the special election to be held, the Board must petition the
Circuit Court. State law requires the petition to be filed with the Circuit
Court no more than fifteen days after the vacancy occurs (here, July 1,
2018). The petition can also be filed after receipt of the notification of
resignation (here, June 25, 2018).
Preparer: Jeffrey L. Mincks
Attachments: 0 Yes
Title: County Attorney
0425:112713.1 (112712.1, 112714.1
FINo #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
State law provides that the special election to fill the remainder of Mr.
Davenport's term may be held at the next general election in November 2018.
Staff and the Chesterfield County Registrar are requesting that the special
election be scheduled on the same day as the November general election, which
will be held on November 6, 2018.
COMMONWEALTH'S
ATTORNEY
William 9. Davenport
Senior Chief Depute
Kenneih E Nickels
Senior Depute
Dennis It Dimcan
Deputies
John F•: Children
Larry S. Hogan
melissa H. Hon
Frank.1. LaPn (lu
Bernad J. ilcGee
Thomas it McKenna
Administrative Attorney
Melissa \ Ringer
,lune 25, 2018
Commonbea ltb of Virginia Assistants
Erin B Parr
Susanne h Rielaski
s et Kenneth Al. Chat)
Barbara B. Cooke
Kelly K Coming
Sangeata J 1Jar)i
Gco1
i-er . t Easton
J� fire v L. Funhaus
Robert J f ierro. Jr
Betyamm IL (;urrisov
Shawn, I Ciohhle
Chesterfield County Reneen R. Hewlett
Office of the Commonwealth's Attorney Christopher 1, miller
E Temple Poach
P D. Boz 25. Chesterfield. 1;1 23832-0025 Betwice Lt. Sharpe
9500 Courthouse Road Extenslon Stephen 1'. Sharpe
!804) '48-1221 FAX i8041 71 i -G2',' .bran L I'ega
.)ahcrn 1'. 17srrdl
The Honorable Timothy J. Hauler
Chief Judge, 12`I' Judicial Circuit of Virginia
9500 Courthouse Road
Chesterfield, Virginia 23832
Dear Judge Hauler:
Please be advised that I have decided to retire from the office of Commonwealth Attorney of
Chesterfield County effective July 1, 2018. Pursuant to Code of Virginia §24.2-228.1(F), Senior
Chief Deputy Kenneth E. Nickels is the highest ranking full-time assistant attorney for the
Commonwealth and shall be vested with the powers and shall perform all of the duties of the
office of Commonwealth's Attorney until a special election is held and the person elected has
qualified and has taken the oath of office. I ask that the necessary steps be taken to set the date
of such special election to be scheduled after July 1. 2018 pursuant to Code of Virginia §24.2-
228.1(A) and §242-682(A) and (C).
Sincerely yours,
- 61a4
William W. D venport
Commonwe th Attornev
for the County of Chesterfield
Juvenile office victim NA'itness Program
?000 bio, Curr Blvd. Y -(l. Buri 55�
Chesterfield, t A ,?383_'-0j20 Clve.cr�rlield. I'.1 '3N3'-0 34
(804) 'a8-1311 F<iX 08th) 'I %-6271
'till "96 --Oxy 1:1.1 004) -1--6066
Information copies to:
The Honorable Lynn Brice. Circuit Court Judge
The Honorable David Johnson, Circuit Court Judge
The Honorable Steven McCallum. Circuit Court Judge
The Honorable Edward Robbins. Circuit Court Judge
The Honorable Frederick Rockwell, III, Circuit Court Judge
The Honorable Pamela 0* Berry, Chief Judge
The Honorable Keith N. Hurley,. Judge
The Honorable Matthew Nelson, .fudge
The Honorable James J. O'Connell, III. Judge
The Honorable Thomas Vaughan, Judge
The Honorable Jayne Pemberton, Chief Judge
The Honorable D. Gregory Carr. Judge
The Honorable Duncan Minton, Judge
The Honorable Vanessa Jones, Judge
The Honorable Scott Landry, Judge
"The Honorable J. David Rigler, Judge
"The Honorable Karl Leonard, Sheriff
The Honorable Wendy Hughes, Clerk of Circuit Court
The Honorable Carey Adams, Treasurer
The Honorable Jenefer Hughes, Commissioner of Revenue
The Honorable Dorothy Jaeckle. Chair, Board ot' Supervisors
The Honorable Leslie Haley, Vice Chair, Board of Supervisors
The Honorable Steve A. Elswick, Board of Supervisors
The Honorable .Tim Holland, Board of Supervisors
The Honorable Christopher Winslow, Board of Supervisors
Jeff' Mincks, County Attorney
Dr. Joseph P. Casey, County Administrator
Colonel Jeffrey Katz, Chief of Police
Gary T. Settle, Superintendent Virginia State Police
Edward "Loy" Senter, Jr., Fire Chief
Daniel Holser, Chief Magistrate
Constance L. Tyler, Registrar
Linda Moore, Clerk of General District Court
Laura Griffin, Clerk of Juvenile and Domestic Relations District Court
The Honorable Amanda F. Chase, Senator, District I l
The Honorable Rosalyn R. Dance, Senator, District 16
The Honorable Glen H. Sturtevant, Jr., Senator, District 10
The Honorable Dawn Adams, Delegate, District 68
The Honorable Lashreese D. Aird, Delegate, District 63
The Honorable Kirkland Cox, Delegate, District 66
The Honorable Riley E. Ingram. Delegate, District 62
The Honorable Roxann L. Robinson. Delegate, District 27
The Honorable R. Lee Ware. Delegate, District 65
Robyn M. de Socio. Executive Secretary of the State Compensation Board
Tara Carroll, Chairman. Chesterfield Republican Committee
Patti Watson, President Virginia Association of Commonwealth Attorney's
Michael G. Matheson.. President Chesterfield Bar Association
VIRGINIA:
IN THE CIRCUIT COURT OF THE COUNTY OF CHESTERFIELD
IN RE: WRIT OF ELECTION TO FILL A VACANCY
IN THE OFFICE OF THE COMMONWEALTH'S Case Number:
ATTORNEY OF CHESTERFIELD COUNTY
PETITION FOR A WRIT OF ELECTION
To the Honorable Judges of the Circuit Court of Chesterfield County:
COMES NOW your Petitioner, the Board of Supervisors of Chesterfield County, Virginia,
by counsel, and respectfully represents as follows:
1. On June 25, 2018, the Commonwealth's Attorney of Chesterfield County, William
W. Davenport, provided written notice to the Petitioner that he is resigning his office, effective on
July 1, 2018.
2. Va. Code §24.2-228.1 provides that upon receipt of such a written notification from
a Commonwealth's Attorney or other Constitutional Officer, the Petitioner may petition this Court
to issue a Writ of Election for the purpose of calling a special election to fill the vacancy.
3. Va. Code §24.2-228.1 further provides that the vacancy shall be filled by special
election, called in accordance with Va. Code §24.2-681 et. seq.
4. A general election is already scheduled for November 6, 2018, and Va. Code §24.2-
681 expressly provides that the special election may be conducted on the same date as the
November general election. The Petitioner requests that the special election for the office of the
Commonwealth's Attorney of Chesterfield County be held on the same date as the general election,
November 6, 2018.
0425:112714.1 1
WHEREFORE, the Petitioner, the Board of Supervisors of Chesterfield County, Virginia,
respectfully requests that this Court issue a writ of election to fill the vacancy in the Office of the
Commonwealth's Attorney of Chesterfield County by special election to be held on November 6,
2018.
BOARD OF SUPERVISORS OF
CHESTERFIELD COUNTY, VIRGINIA
Counsel
Jeffrey L. Mincks, VSB #18317
County Attorney
Post Office Box 40
Chesterfield, Virginia 23832
Telephone: (804) 748-1491
Facsimile: (804) 717-6297
mincksj@chesterfield.gov
0425:112714.1 2
VIRGINIA:
IN THE CIRCUIT COURT OF THE COUNTY OF CHESTERFIELD
IN RE: WRIT OF ELECTION TO FILL A VACANCY
IN THE OFFICE OF THE
COMMONWEALTH'S ATTORNEY Case Number:
OF CHESTERFIELD COUNTY
ORDER FOR SPECIAL ELECTION
This cause came on this day to be heard upon the Petition for Writ of Election filed
by the Board of Supervisors of Chesterfield County, Virginia.
Upon consideration whereof, the Court being of the opinion that, in accordance with
applicable law, such Writ of Election should be granted, it is therefore ADJUDGED and
ORDERED that a Writ of Election be, and it hereby is, issued to fill the vacancy in the
Office of the Commonwealth's Attorney of Chesterfield County, Virginia, and that a special
election be held on November 6, 2018, in accordance with applicable law. Be it further
ORDERED that the Clerk of Court transmit a copy of this Order to the Secretary of the
Electoral Board of Chesterfield County, Virginia, to the State Board of Elections, and to the
Chesterfield County Attorney.
Enter:
I ask for this:
Jeffrey L. Mincks, VSB #18317
County Attorney
P. O. Box 40
Chesterfield, VA 23832
Telephone (804) 748-1491
Facsimile (804) 717-6297
mincksj @chesterfield.gov
0425:112712.1
Judge
June 27, 2018
Speakers List
Evening Session #1
(Following Presentation of Resolutions)
1. Mike Uzel
2. Phil Lohr
3. Brenda Stewart
4. Ron Hae
5. Rodnev Martin
Evening Session #2
(End of the Evening Agenda)
1. Murtaza Khan
2.
3.
0
5.
BOS COMMENTS 06.27.2018
Mike:
Greet BOS & Dr. Casey
At last month's BOS meeting, and subsequently by email, I presented six
questions outlining BARD concerns and questions. Your lack of response to these
questions is telling. The BARD Board has therefore developed the following
Position Statement, which we hope will help you, our group, and all citizens know
where our group stands on the issues outlined.
BARD POSITION STATEMENT ON CHESTERFIELD LAND & ROAD DEVELOPMENT
The Chesterfield Economic Development Authority (CEDA) has withdrawn its
application to rezone the Shoosmith/Hotz properties, aka the Matoaca Mega Site.
Many citizens of the Bermuda District made it clear that they do not want an
industrial site in this residential area. The high level of citizen engagement
revealed during the Megasite community awareness process demonstrates that
the County must involve citizens in economic development discussions.
1. The County should NOT purchase these properties as a speculative venture.
If what County officials say is true that the mega site land has "significant
development pressure on it," then the free market should be allowed to do its
work.
2. If construction of the East-West Freeway is still under consideration,'it
should not be pursued without meaningful citizen input, as to feasibility and
route.
a. Additional community meetings are necessary. To our knowledge, there
have been no community meetings for all citizens, dedicated solely to the E -W
Freeway or the Harrowgate School & Park issues.
b. Relocation of Harrowgate Elementary School should be put on hold until
the E -W Freeway issue is resolved.
C. The Harrowgate Road community would also require resolution of its lost
park if the road goes through where planned.
3. Industrial development should be pursued by the County in the existing
zones, where, according to the Chesterfield Economic Development Department's
(EDD) website, there are over 7,600 acres of property available for Industrial use,
complete with incentives from the County for development. A portion of the
economic benefit realized from attracting such development should be dedicated
to revitalization in areas where such funding has long been lacking.
Phil Lohr will complete the presentation of our Position Statement. Our group
continues to hope there will be a change in your attitude of non -response to what
we believe are vital issues raised as a result of the Megasite proposal. Without
dialogue, there are no solutions.
Phil:
Dr. Casey and BOS members,
I will continue to state BARD's position on Industrial zoning changes
proposed for Land Use Chapter 10 of the Comp Plan and CEDA. We ask the BOS
to lead a dialogue between citizens -and the County Administration to help resolve
these issues.
4. The County should not modify the existing 1-2 or 1-3 zoning ordinances or
the Comprehensive Plan chapter related to land use without additional
community input and agreement relating to any proposed changes. To re -state:
Many citizens are opposed to industrial zoning adjacent to residential areas.
5. The Chesterfield EDA should be reviewed by an independent body to
explore CEDA's lack of transparency and accountability. Any internal or Board of
Supervisors investigation would be meaningless without citizen involvement.
BARD is not convinced that the BOS serves as an effective check on CEDA.
6. To elevate CEDA's transparency, we propose the following as well:
a. CEDA's monthly meeting minutes should provide more comprehensive
detail and be published online in a timely manner.
b. CEDA should publish a public strategic plan that demonstrates, in part, that
it is committed to operations that are effective and efficient. Its commitment to
transparent business and risk -analyses for future projects should also be
highlighted.
C. CEDA should publish a public marketing plan that clearly identifies potential
industries that are a good fit for the County.
d. Citizens deserve a detailed accounting for each of CEDA's large projects
such as Meadowville, Stonebridge, and other industrial sites in build -out phase.
7. The County must involve citizens in broad-based and meaningful
discussions about placement of industrial zoning across the county. It is essential
that citizens and county officials arrive at a consensus about future county
development.
BARD encourages all Chesterfield County citizens to contact our elected officials
to request a meaningful and open dialogue NOW to address these issues. BARD
respectfully requests BOS listen to their constituents and take action.
Transparency must begin TODAY.
Thank you.
*******************************************************************
NOTE: According to an economic development specialist, "... experience indicates
that businesses are much more willing to invest for the long term and grow in a
community that demonstrates it can work collaboratively, is financially stable, and
has strong community leadership. With a strong collaboration score evidenced by
these practices and priorities, along with great communication and total
transparency; all involved can have peace of mind that the project will result in
success" (Wagner, 2017).
References
JLARC. (2016). Management and Accountability of the Virginia Economic
Development Partnership. Retrieved on May 5, 2018 at
http://jlarc.virginia.gov/pdfs/reports/Rpt488.pof
Wagner, L. (2017). The Collaboration Score: The missing link in site selection.
Retrieved on May 28, 2018 at http://www.areadevelopment.com/business-
cl-imate/Q4-2017/collaboration-score-missing-link-'in-site-selection.shtml
BRENDA L. STEWART
5911 Woodpecker Rd
Chesterfield, VA 23838
Phone: 804-313-9911
E-mail: bl-stewart@comcast.net
June 27, 2018
REMARKS TO BOARD OF SUPERVISORS DURING PUBLIC COMMENT
PERIOD
I am hanging some dirty laundry on the public line tonight out of utter
frustration, because trying to get it clean through appeals by several
citizens to this Board in emails, phone conversations and meetings did
not get the job done. This County's processes have been seriously
corrupted, and your failure to address that corruption is not acceptable.
The public's trust in this County's elected officials on both Boards is
eroding like the Northeast coastlines did this winter. Your handling of
the investigation of my Fraud, Waste and Abuse Complaint against the
school division concerning its Supplemental Retirement Program (SRP)
by Internal Audit and the outside forensic examiner is only one reason.
A description of the problems with the Internal Audit investigation, the
examiner's report and the recent, only internal audit of the SRP in more
than 20 years, would fill a small book. Given the lack of execution of
fiduciary responsibilities by both Boards, one cannot be surprised the
program accumulated almost $100 million in unfunded liabilities. That
expanding liability was reported annually in the Comprehensive Annual
Financial Reports.
The forensic examiner reported that the Participant who was granted a
wrongful payout of more than $300,000 from the SRP did not have the
20 years of experience required to be eligible for benefits. You refuse to
explain why you ignored his statement. Your Chair advised me in a
letter written prior to the internal audit completion that the Board
decided "not to further pursue this matter," referring to the SRP issues.
That decision is contrary to your oath of office and unacceptable.
Why should we trust you when we challenge you by providing
documented facts and, if you respond, you cite unsupported opinions
and undisclosed verbal legal analysis by your attorney? You have
refused to provide rationale for significant, inexplicable decisions.
The examiner relied on a single page SRP Agreement to establish
eligibility for benefits while ignoring legally established governance
documents, including the documented SRP, designated as the "Plan."
Even though the SRP Agreement required compliance with the "Plan" in
five separate places, the examiner reported he did not read the
"Plan" because he deemed it "irrelevant." Ignoring contract
provisions that contradict your chosen position is not an allowable
business practice nor does such practice comply with legal rules and
precedent for the interpretation of contracts. Yet you accepted the
examiner's conclusion.
In addition, when the Superintendent signed that SRP Agreement, he
violated explicit terms of his employment contract, because he had no
authority to grant himself the power to change the requirements of the
SRP and act "in his sole discretion." Yet you decided to ignore the rule
of law and accept the examiner's basis for his fatally flawed conclusion
that the Participant was eligible for benefits.
To be continued with next speaker.
RONALD HAYES
Phone: 804-897-3563
E-mail: hronhaves@)aol.com_
June 27, 2018
REMARKS TO BOARD OF SUPERVISORS DURING PUBLIC COMMENT
PERIOD
Continuing with citizens' concerns about the CCPS SRP, another major
concern is withholding of documents associated with the School Board's
expenditure of more than $170,000 in legal consulting fees under a
contract with Sands Anderson. Citizens, and even the Supervisors, have
been denied access to those records that document tax issues and
problems with the IRS qualification of the Plan.
However, Sands Anderson attorneys have discussed these issues with
the County Attorney even though access to these records has been
denied to Supervisors on the basis of attorney-client privilege. What
sense does it make for a hired employee of the Supervisors to have
access to information denied to the employer, the Board of Supervisors?
The County has also now decided to redact the description of services
from the latest Sands Anderson invoices provided under the FOIA.
Those descriptions confirmed citizens' suspicions and provided
evidence of SRP problems.
We consider the School Board's denial of records for a troubled
retirement plan established and approved by the Supervisors and
funded by the citizens, coupled with the reduction of access to invoice
data, to be part of an ongoing attempt to cover up the failures of both
elected Boards to execute their fiduciary duties under the SRP.
The Code of Virginia does not REQUIRE withholding of these
documents. The release of these records is at the discretion of the
School Board as custodian of the records.
Supervisors are choosing not to enforce the provisions of their own
ordinance and of the SRP they revised and approved when they permit
the School Board to deny the internal auditor access to Sands Anderson
documents. The interests of both taxpayers and CCPS employees
participating in this program are being ignored. The clear message is
that releasing those records will incriminate both Boards. Citizens
must speak out and demand the release of all these records.
While both Boards have been diligently working to support wrongful
payment of more than $300,000 to the former Chief Executive to the
Superintendent whose annual salary alone was more than $172,000, the
CCPS COO and Superintendent, along with the School Board and its
attorney, refused to enforce a clear and unambiguous custodial services
contract provision that required 2% raises for former CCPS custodians.
The County Attorney and Supervisors also refused to support the
obvious intent of that contract language, rendering it without effect and
leaving the contractor with money that should have been paid to former
CCPS custodians. That contractor has now been replaced. Where is the
equity in these two situations?
Next you will hear about funding issues with the SRP.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
1749,
- I
Meeting Date: June 27, 2018 Item Number: 16.A.
Subject:
Public Hearing to Consider Amendments to the County Code to Provide for
Lifetime Dog Licenses
County Administrator's Comments:
County Administrator:
Board Action Requested:
Following a public hearing, the Board is requested to adopt the attached
amendments to the County Code pertaining to the cost and availability of
lifetime dog licenses.
Summary of Information:
On May 23, 2018, the Board set a public hearing to consider amending the
County Code to provide for lifetime dog licenses.
The county is required by state code to have a dog license fee, which is
currently either $7 or $5 depending upon whether the animal has been spayed
or neutered. State code was amended allowing localities to issue a lifetime
dog license. Staff is proposing a change to the county ordinance to allow a
lifetime dog license at a cost of $10, consistent with regional peers. Rabies
vaccinations performed by local veterinarians will continue to be
communicated to the county and monitored. No change is proposed relative to
the fee structure for kennel licenses, which continue on an annual basis.
This change is a customer service improvement and reduces administrative
burden on the Treasurer. The fee structure change will not affect the
enforcement functions of Animal Services and will result in minimal impact to
county revenues. Other minor changes to the applicable ordinances have been
made to ensure consistency with the state enabling legislation and to account
for dog owners who have already acquired a dog license for the current
calendar year.
Preparer: Col. Jeffrey S. Katz Title: Chief of Police
Preparer: Meghan Coates Title: Director of Budget and Management
Attachments: 0 Yes
F-1 No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Staff recommends that the Board adopt the attached ordinance amending the
County Code after conducting a public hearing.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING
SECTIONS 4-29, 4-31, 4-34, 4-35, 4-36, 4-37 AND 4-38,
RELATING TO LIFETIME DOG LICENSES AND PROVIDING FOR A PENALTY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 4-29, 4-31, 4-34, 4-35, 4-36, 4-37 and 4-38, of the Code of the County of
Chesterfie 1997, as amended, are amended and re-enacted to read as follows:
Sec. 4-29. - Unlawful acts; penalties.
(a) The following shall be unlawful acts and constitute class 4 misdemeanors:
(1) License application: For any person to make a false statement in order to secure a dog
license to which he is not entitled.
(2) License tax: For any dog owner to fail to pay the license tax required by this chapter.
f6rthe yeaneh it is due. In addition, the court may order confiscation and the
proper disposition of the dog.
000
DIVISION 2. - DOG LICENSES
Sec. 4-31. - What dog license shall consist of.
A dog license shall consist of a license receipt and a metal tag. The tag shall be stamped or
permanently marked to show the name "Chesterfield County," the sax of th ' the date it was
issued the ealen of year- for- whieh it was is a and the serial number. The dog license issued
pursuant to this division is provided for the lifetime of the dog. Such license shall be valid only
as long as the animal's owner resides in the county and the animal's rabies vaccination is kept
current.
...
Sec. 4-34. - Effect of dog not wearing collar as evidence.
Any dog not wearing a collar bearing a current license tag of the proper- ealen a -f <, shall
be deemed to be unlicensed and in any proceedings under this article the dog's owner shall have
the burden of proving that the dog has been licensed, or was not required to wear a tag at the
time.
Sec. 4-35. - How to obtain license.
1333:112407.15
(C )_ °3
Any county resident may obtain a dog license by making oral or written application to the
treasurer, accompanied by the amount of license tax and a current certificate of vaccination
showing that the dog has been vaccinated or inoculated against rabies by a currently licensed
veterinarian or currently licensed veterinarian technician who was under the immediate and
direct supervision of a licensed veterinarian on the premises. The treasurer shall only have
authority to license dogs of resident owners and may require information to this effect from any
applicant. Upon receipt of proper application and current certificate of rabies vaccination, the
treasurer shall issue a license tag and a license receipt to the applicant on which he shall record:
(i) the owner's name and address; (ii) the date of payment; (iii) theeaerriod the Ye for which
issued; (iv) the tag's serial number; and (v) whether the license is for a male, female, or spa e
neutered tmsexe dog or kennel. The treasurer shall retain the information received; and make it
available for open to the public inspection for the period during which the license is valid. The
treasurer may establish substations in convenient locations in the county and appoint agents for
the collection of the license tax and issuance of the license.
Sec. 4-36. - License taxes—Amounts; exception.
(a) The following license taxes are hereby levied:
(1) Dogs Male or female dog: $10.00 $7700.
(2) Unsexed male or- female dog! $5.00 upon pfesentation of a vetefinarian's eei4ifieate
eei4ifyiag !hat the dog is unsexed or-, if sueh eertifieate is unattainable, a �witten
statement f „ , theowner- eei4i f .; g that the dog ; unsexed.
g1o) Kennel: For between four and 20 dogs, $25.00 per license tax year.
f1j(4) Kennel: For between 21 and 50 dogs, $35.00 per license tax year.
(b) No license tax shall be levied on any dog that is (i) trained and serves as a guide dog for a
blind person; (ii) trained and serves as a hearing dog for a deaf or hearing impaired person;
or (iii) trained and serves as a service dog for a mobility -impaired person or otherwise
disabled person. As used in this section, "hearing dog," "mobility -impaired person,"
"otherwise disabled person," and "service dog" have the same meanings as defined in
Virginia Code 51.5-40.1, as amended.
(c) The fee for a duplicate license tag for any dog shall be $1.00.
Sec. 4-37. - Same—When payable.
(a) The owner of any dog four months old or older shall pay the license tax immediately.
Failure to bav the license tax within 30 days after the dog has reached the aQe of four
months, or within 30 days after an owner acquires a doia four months of age or older shall
constitute a violation of section 4-29(a)(2).
(b) Owners holding current dog license tags for calendar year 2018 may use such tags until
January 31, 2019, without penalty. if a dog been es f uf m i#hs of age of eofnes ii4o thee
possession of any per -son between january 1 and Oeteber- 31 of any year-, the lieense taiE fe
the . „t lice se ta* yeaf shall be paid immediately.
1333:112407.15
U,.r.�
(c) For purposes of the kennel license tax, the license tax year shall begin on January I and
end on December 31. The license tax for each license tax year shall be paid not later than
January 3 1. if a dog
between Nevembef I and Deeember 31 of any year-, the lieense tffli for- the next heense twE.
year- shall be paid immediately and the lieense shall be valid ffom the date of pufehase.
Sec. 4-38. - Same—Payment subsequent to summons.
If a person pays the license tax after receiving a summons to appear before a court for failure
to do so as within the ti required he shall not be relieved from any penalties.
NOW
Secs. 4-40-4-50. - Reserved.
(2) That this ordinance shall become effective immediately upon adoption.
1333:112407.15 Cy ,� 32
cbmoub gimes-Movatirb
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
June 20, 2018
Date Category Description Ad Size Total Cost
06/20/2018 Meetings and Events
TAKE NOTICE
Take notice drat the Board of Supervisors of Chesterfield County, Vir.
gnia, at an adjourned meeting on Wednesday, June 27, 201$ at 630
pm in the County Public Meet, Room at the (Chesterfield Adminatra•
tan Buildi5, Route 10 and Lod oad, Chesterfield, Virginia will hold a
pubic heanng where persons may appear and present their veva cm•
cen '
An mance to amend the Cade of the County of Chesterfield, 19W, as
amended, by amending and reenacting Sedions 429, 431, 434, 4.35, 4
A 4.3 and 438 relating to I'detme dog licenses and providing for a
penalty.
A copy of andel the Clthe erk t the Board's Office (Room i0nce is on file in the 4)at the Lanetors Office
B. Ramsey
Administration Building, 9901 Lori Road, Chesterfield Virginia, for public
examination between the hours of 830 am. and 5:00 pm. of each regu-
lar businessdayy.
For further nfomuation, please contact Meghan Coates, erector of
B & Managemert, at (804) 711{220.
The
But
is leId at a public facility designed to be amessihle to Der-
sons
er•so s with disabilities. Any persons with questions on the accessibility
of the facility or the need for reasonable accoffun tions should con.
tact Janice Blakley, deA to the Board, at 761200. Persons reeding io-
terpreter services for the deaf must ratify the Clerk to the Board no lat•
er than Friday, lune 22.
TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 25 L 247.20
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/13, 06/20/2018
The First insertion being given ... 06/13/2018
Newspaper reference: 0000765735
Sworn to and subscribed before me this
Public
State of Virginia
City of Richmond
My Commission expires
Kimberly 8. Harris
NOTARY PUFRLIC
Commonwealth of Virginia
Notary Registration Number 356753
Commission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
Su
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: June 27, 2018 Item Number: 16.6.
Subiect:
Public Hearing to Consider Adoption of an Ordinance Relating to Regulations
for Massage Clinics and Licensed Massage Therapists
County Administrator's Comments:
County Administrator:
Public hearing to consider an ordinance to amend the Code of the County of
Chesterfield, 1997, relating to regulations for massage clinics and licensed
massage therapists. After the public hearing, staff recommends that the Board
adopt the attached ordinance amendments.
Summary of Information:
The ordinance amendments adopting County Code Sections 15-91 - 15-101 (see
attached) will define and regulate massage clinics and licensed massage
therapists. Among other things, the ordinance will allow inspections of
massage clinics by both the Chesterfield County Health Department and Police
Department to ensure they are operating in a safe manner for the patrons of
the business. It will also regulate the locations that massages may be
administered in the county and regulate who may perform the massage. Finally,
the ordinance will make unlawful any sexual contact between the therapist
and the patron during a massage session.
In 2012 the Board of Supervisors repealed a previous County ordinance that
regulated and licensed massage clinics and required the business to pay a
fee for a permit. At the time, it was believed that County regulation was no
longer necessary because massage therapists are licensed by the Commonwealth
of Virginia. This ordinance does not propose implementing a county permit
nor does it propose charging any fees to the massage clinics or therapists.
Preparer: Col. Jeffrey Katz
Attachments: ■ Yes
Title: Chief of Police
F-1No 01, j
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information Continued
The genesis of this ordinance request is that there have been reports that
some massage clinics in the County have been performing massages where there
has been inappropriate contact of a sexual nature by either the massage
therapist or the patron of the clinic. The Police Department believes that
this type of behavior is a danger and threat to the safety of the community.
The ordinance would help to ensure a healthy environment for patrons.
Staff recommends that the Board adopt the attached ordinance amendments.
e
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY ENACTING SECTIONS 15-91 THROUGH 15-101 RELATING TO
REGULATIONS FOR MASSAGE CLINICS AND LICENSED MASSAGE THERAPISTS
AND PROVIDING FOR A PENALITY FOR VIOLATION THEREOF
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 15-91 through 15-101 of the Code of the County of Chesterfield, 1997, as
amended, are enacted to read as follows:
CHAPTER 15
REGULATED OCCUPATIONS AND SERVICES
...
ARTICLE V. ADMINISTRATION OF MASSAGE FOR CONSIDERATION
...
See. 15-91. Definitions.
For this article, the following words and phrases shall have the following meanings:
Barber shop: An establishment which provides one or more of the following services in
exchange for consideration: hair care, makeovers, facials, manicures, pedicures, or body waxing.
Beauty salon: An establishment which provides one or more of the following services in
exchange for consideration: hair care, skin care, makeovers, facials, manicures, pedicures or body
waxing.
Care facility: A hospital, nursing home, convalescent care facility, assisted living facility,
life care facility, or group care facility.
Chief'ofpolice: The Chesterfield County Police Chief or his designee.
Client: A person receiving a massage.
Consideration: Anything of value given in exchange for services rendered, including, but
not limited to, money, goods, services or advertising.
Health club: An establishment which provides health and fitness equipment and programs
for its client's use in exchange for any form of consideration. A health club may be located in a
hotel or motel but not in a guest room in a hotel or motel.
G'C ti L3S
Licensed massage therapist: Any person who administers a massage to a client in exchange
for consideration, and who has qualified as a licensed massage therapist pursuant to the
requirements of Code of Virginia, §§ 54.1-3000 and 54.1-3029, as amended.
Massage: The treatment of soft tissues for therapeutic purposes by the application of
massage and body work techniques based on the manipulation or application of pressure to the
muscular structure or soft tissues of the human body. Massage shall not include the diagnosis or
treatment of illness or disease or a service or procedure for which a license to practice medicine,
nursing, chiropractic therapy, physical therapy, occupational therapy, acupuncture or podiatry is
required by law. Massage shall also not include placing hands on, touching, or fondling the sexual
or genital parts of another or exposing one's sexual or genital parts to any other person.
Massage clinic: A fixed place of business where a licensed massage therapist gives a client
a massage. A massage clinic shall either be free-standing or located within a health club, tanning
salon, hotel or motel (but not in a guest room in a hotel or motel), beauty salon, barbershop or
within a public university, public college, or post -secondary school that is approved by the State
Council of Higher Education for Virginia.
Massage clinic operator: The person who is responsible for the day-to-day operation of
the clinic. The massage clinic operator need not qualify as a licensed massage therapist if he or
she does not intend to administer massage.
Public gathering: Any event occurring in the county that is open to the general public and
involves more than 50 persons.
Seated massage: A massage of the upper body or feet when the client is fully clothed and
seated in a chair.
Sexual or genital parts: The genitals, pubic area, buttocks or anus of any person and the
breasts of a female person.
Tanning salon: An establishment which has as its primary business the provision of tanning
services in exchange for consideration.
Sec. 15-92. Persons who may perform a massage for compensation.
No person shall administer or perform, or permit to be administered or performed, a
massage in exchange for consideration in or upon any premises within the county unless:
(a) The massage is performed for medical, relaxation, remedial or hygienic purposes;
and
(b) The person performing the massage is a licensed massage therapist.
2
Sec. 15-93. Exclusions to Section 15-92.
Section 15-92 shall not apply to massages administered for medical, relaxation, remedial
or hygienic purposes by:
(a) A physician, surgeon, chiropractor, osteopath or physical therapist duly licensed by
the Commonwealth of Virginia;
(b) A licensed nurse acting under the prescription or direction of any such physician,
surgeon, chiropractor, osteopath, or physical therapist;
(c) A licensed massage therapist acting on the premises of any such physician, surgeon,
chiropractor, osteopath or physical therapist and under his prescription or direction;
or
(d) A student of massage therapy enrolled in a course of instruction for massage
therapy at a public university, public college, or post -secondary school that is
approved by the State Council of Higher Education for Virginia, provided also that
the massage is performed as part of a course of instruction for massage therapy at
a massage clinic and that a licensed massage therapist is present in the room at all
times with the massage therapy student.
In addition, Section 15-92 shall not apply to barber shops or beauty salons in which
massage is given to the scalp, face, neck or shoulders only.
Sec. 15-94. Permissible locations for massage.
A licensed massage therapist may give a massage in the county only at the following
locations and under the following conditions:
(1) At a permitted massage clinic;
(2) At the regular place of business, not located in a residence, of the client during the
regular hours of such business; provided, that a licensed massage therapist may
only give a seated massage at such location;
(3) At a care facility;
(4) At a public gathering, provided that a licensed massage therapist may only give a
seated massage at such location;
(5) Except as otherwise prohibited by this article, at a client's residence; and
(6) At a licensed massage therapist's home provided that the therapist meets the
requirements of a home occupation as set forth in chapter 19.1 of the County Code.
3
Sec. 15-95. Display of certificate.
Each licensed massage therapist shall post his or her current license issued by the state
board of nursing in a public area at the massage clinic premises. If the licensed massage therapist
is giving a massage at a location permitted by Section 15-94 other than a massage clinic, the
therapist shall have the current license, or a copy, in his or her possession at the location.
Sec. 15-96. Individual health requirements.
(a) No massage clinic operator or licensed massage therapist shall be permitted to give
a massage or come in contact with a client unless the operator or licensed massage therapist shall
be free of any contagious or communicable disease. The director of public health or his designee
may, for cause, prohibit an operator or licensed massage therapist from giving a massage unless
and until the person provides a certificate from a licensed physician that the person has been
examined within the previous ten days and found to be free of all contagious or communicable
diseases.
(b) No massage clinic operator or licensed massage therapist shall knowingly serve any
client infected with any fungus or other skin infection, nor shall a massage be performed on any
client exhibiting skin inflammation or eruption, unless a licensed physician has certified that any
such person may be safely served and has prescribed any necessary conditions on the service.
Sec. 15-97. Necessary facilities for a Massage Clinic.
(a) Each massage clinic shall have and maintain the following facilities or equipment
in a clean, sanitary and remarkable condition:
(1) Equipment for disinfecting and sterilizing non -disposable instruments and
materials if used in performing massage.
(2) Hot and cold water and soap, which shall be provided at all times.
(3) Towels and linens for each of the clinic's clients or each client receiving massage
services. Common use of towels or linens shall not be permitted.
(4) A custodial service sink located in the building in which the massage clinic quarters
are located.
(b) Each massage clinic operator shall maintain any walls, ceilings, floors, pools,
showers, bathtubs, steam rooms and any other physical facilities for the clinic in good repair and
in a clean and sanitary condition. Any heat, steam or vapor rooms or cabinets shall be cleaned
each day the clinic is in operation. Bathtubs shall be thoroughly cleaned after each use.
(c) Massage tables, bathtubs, shower stalls and steam or bath areas shall have
nonporous surfaces which may be readily disinfected.
4
(a Q13
Sec. 15-98. Unlawful acts.
(a) It shall be unlawful for a massage clinic operator or a licensed massage therapist
to:
(1) Place hands upon, to touch with any part of the operator's or therapist's body, to
fondle in any manner, or to massage a sexual or genital part of a client;
(2) Expose the operator's or therapist's sexual or genital parts or any portion thereof
to a client;
(3) Expose the sexual or genital parts or any portion thereof of a client; or
(4) Fail to conceal with a fully opaque covering the sexual or genital parts of the
operator's or therapist's body while in the presence of a client.
(b) It shall be unlawful for a client to:
(1) Place hands upon, to touch with any part of the client's body, to fondle in any
manner, or to massage a sexual or genital part of an operator or a therapist;
(2) Expose the client's sexual or genital parts or any portion thereof to an operator or
therapist;
(3) Expose the sexual or genital parts or any portion thereof of an operator or
therapist; or
(4) Fail to conceal with a fully opaque covering the sexual or genital parts of the
client's body while in the presence of an operator or a therapist.
(c) It shall be unlawful for any person to: (i) solicit, command, entreat or otherwise
attempt to persuade any person to commit any of the acts listed in this section, (ii) offer to commit
any of the acts listed in this section, or (iii) agree to participate in any of the acts listed in this
section.
Sec. 15-99. Massage clinic operator and licensed massage therapist responsibilities.
The massage clinic operator shall be responsible for maintaining the premises in
accordance with this article's requirements and for ensuring that all agents and employees comply
with this article's requirements. No massage clinic operator shall allow on his premises any
activity or behavior prohibited by the laws of the United States, the Commonwealth of Virginia,
or this county, and no licensed massage therapist shall engage in any such behavior.
5
Sec. 15-100. Inspection and enforcement.
This article shall be enforced by the police department and the health department. Further,
these departments may inspect those areas of each massage clinic which are open to the public for
the purpose of determining compliance with this article. Inspections shall be made at reasonable
times and in a reasonable manner.
Sec. 15-101. Penalties.
Any person who violates this article shall, in addition to being subject to the provisions of
any other applicable ordinance or statute, be guilty of a misdemeanor and, upon conviction, shall
be punished by a fine not exceeding $1,000.00 or by confinement in jail for a period not exceeding
one year, either or both.
Secs. 15-102 to 15-120. Reserved.
(2) That this ordinance shall become effective immediately upon adoption.
1928:112285.1
6
Rkbutoub aures-3ispatcb
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
June 20, 2018
Date Category Description Ad Size Total Cost
06/20/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 24 L 238.20
TAKE NOTICE
Take notioe that the Board of supervisors of Chesterfield County, Vir-
ginia, at an adjourned meetinp an Wednesday, Ane 27, 2018, at fi30
pm. in the Cc" Public Meeting (room at the Chesterfield Administtra•
tion Building, Route 10 and Lori Road, Chesterfield, Virginia will hold a
public hearing where persons may appear and present their views con-
cern
an•
cemig;
An ordinance to amend Code of the County of Chesterfield 1997, as
amended, by amending and reenacting Sections 15.91 through 15.101
relating to the regulations for massage dkna and licensed m amge
therapists and providing for a penalty for violations thereof.
A COPY of the ordinance is on file in the County Administrator's Office
and the Clerk to the Board's Office (Room 504) 9 the Lane B. Ramsey
Administration Build%9901 Lai Road, Chesterfield Virginia, for public
examination between the hors of 890 am. and 590 p.m of each regu•
lar business dayy.
For further irdamation, please contact Mr. David Suda, Chesterheld
Courtly police Department, at (804) 711.6230.
The hearing is fold at a public facility designed to be accessible to per•
sons with dsabiliilies. Any persons wdh questions on the accessibility
of the faaf� or the need for reasonable accormradatons should con -
tam Blakley, Clerk to the Board, 9 7412K Persons needing io-
terpreter services for the deaf must notity the Clerk to the Board no lat-
er than Friday, lure 22.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/13, 06/20/2018
The First insertion being given ... 06/13/2018
Newspaper reference: 0000763996
Sworn to and subscribed before me this
No ry Public Supervisor
State of Virginia
City of Richmond
My Commission expires
Kimberly B. Harris
NOTARY PUBLIC
Commonwealth of Virginia
Notary Registration Number 356753
Commission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 4
Meeting Date: June 27, 2018 Item Number: 16.C.
Subiect:
Public Hearing to Consider the FY2019-FY2024 Secondary Road Six -Year
Improvement Plan and FY2019 Secondary Road Improvement Budget
County Administrator's Comments:
County Administrator:
Board Action Requested:
Public hearing to consider: FY2019-FY2024 Secondary Road Six -Year
Improvement Plan and FY2019 Secondary Road Improvement Budget.
Summary of Information:
FY2019-FY2024 Secondary Road Six -Year Improvement Plan
State statute requires the Board of Supervisors to update, every two years,
jointly with the Virginia Department of Transportation (VDOT) , a six-year
plan identifying improvements that are anticipated to be made to the
secondary road system in the county. The recommended FY2019-FY2024 Secondary
Six -Year Plan has been developed by VDOT and staff based on projected
revenues of approximately $1.11 million per year, plus $22,000 which must be
used for hard surfacing unpaved roads. A summary of the proposed Plan is
shown on Attachment A.
(Continued on next page)
Preparer: Jesse W. Smith
Preparer: Meghan Coates
Attachments: ■ Yes
F-1 No
Title: Director of Transportation
Title: Director of Budget and Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 4
AGENDA
Summary of Information: (continued)
Staff recommends the following four projects be added to the Plan:
• Hull Street Road/Spring Run Road Intersection Improvement: This project
is funded with regional Congestion Mitigation and Air Quality funds, of
which $114,781 requires a $28,695 match. Secondary funds are being
proposed for the match.
• Upton Road Extension: This road extension will provide a permanent
access solution for the existing Reedy Branch subdivision.
• Pedestrian Tunnels Inspection Report: This study will assess the
condition of the pedestrian tunnel crossings on Woodlake Village Parkway
and identify any necessary repairs.
• Pedestrian Tunnel Repairs: This cost center will provide a funding
source for repairs to pedestrian tunnels. The first tunnel repair is
proposed for Woodlake Village Parkway at West Shore.
• Traffic Calming: This cost center will provide a funding source to
install traffic calming measures on qualifying roads, per the VDOT
Traffic Calming Guide for Neighborhood Streets.
Staff is recommending that all revenue sharing projects be included in the
Plan. The Plan includes a cost center with funding that may be used as
contingency for the revenue sharing projects. The following anticipated
FY19 revenue sharing projects are recommended to be added to the Plan:
• Old Centralia Road (Route 10 - Thomas Dale High School) Sidewalk
• Woolridge Road Extended (Old Hundred Road to Route 288)
In order to accelerate projects, staff proposes to manage the associated
design, right-of-way acquisition and construction activities for the new
projects added to the Plan. As a result, a VDOT/County design/right-of-
way/construction agreement, similar to those the county has executed in the
past, will be necessary. Under the terms of the agreement, the county will
perform the various activities and be reimbursed by VDOT. Staff recommends
the Board authorize the Chairman of the Board, County Administrator, and
Procurement Director to proceed with the necessary tasks required for the
administration of the projects.
Unpaved Secondary Roads
The Code of Virginia requires that approximately 50 of statewide secondary
construction funds is set aside for the paving of unpaved roads. These funds
are then distributed among localities proportionately based on the number of
miles of unpaved roads carrying over 50 vehicles per day (vpd) in each
locality. Approximately $22,000/year has been allocated to the Plan
specifically for hard surfacing unpaved roads. Scottwood Road is scheduled
for paving in 2020.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 4
AGENDA
Summary of Information: (continued)
Rural Addition
For localities that meet certain criteria, VDOT allows 50 of secondary road
construction funds, up to a maximum of four years of allocations, to be used
towards upgrading qualifying non -state standard roads so that they can be
accepted into the state road system as a rural addition. Under the rural
addition program, VDOT will pay the road construction costs. The county, or
others, must pay right-of-way acquisition and utility adjustment costs. Based
on the FY2019 secondary road allocation of $1.11 million, approximately
$222,000 could be applied to any one rural addition project.
In the past, rural addition projects have been selected by the Board on a
case-by-case basis as requests are received from citizens. The nine requests
for rural additions received since 2012 are shown on Attachment B. For
candidate rural addition projects, staff will work with VDOT to confirm the
road is eligible and refine cost estimates to upgrade the road for acceptance
into the state system.
Staff has identified Le Gordon Drive as a candidate Rural Addition project.
The estimated cost to improve and pave Le Gordon Drive is $45,000. This
cost does not include the cost of any utility relocations that may be
necessary or the work associated with recording the right-of-way for the
roads. Le Gordon Drive's current alignment appears to be outside of the
deeded right-of-way and there are utilities that require relocation. Staff
will investigate these issues prior to requesting Board action to add Le
Gordon to the Plan.
FY2019 Secondary Road Improvement Budge
Each year VDOT requests that the Board of Supervisors approve a Secondary
Road Improvement Budget. The budget reflects the first year of the Six Year
Plan and identifies specific project allocations for the fiscal year. The
following projects are recommended for funding in FY2019: Nash Road over
Rita Branch Bridge Replacement, Adventure Hill Lane Paving, Scottwood Road
Paving, Upton Road Extension, Woodlake Village Parkway at West Shore Tunnel
Repair, Traffic Calming and the To -Be -Determined - Revenue Sharing
Contingency fund. Attachment C identifies the projects and
allocations for the FY2019 Budget.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 4 of 4
AGENDA
Recommendation:
Staff recommends the Board:
1. Adopt the attached resolutions approving the FY2019-FY2024 Secondary
Road Six -Year Improvement Plan and the FY2019 Secondary Road Improvement
Budget; and
2. For selected projects in Plan, authorize the County Administrator, or
his designee, to enter into the customary VDOT/County
agreements/contracts, permits/mitigation agreements, and surety
agreements, acceptable to the County Attorney;
3. Authorize the County Administrator to proceed with the design and right-
of-way acquisition, including advertisement of an eminent domain public
hearing if necessary and to accept the conveyance of right-of-way and
easements that are acquired;
4. Authorize the Chairman of the Board of Supervisors and County
Administrator to execute easement agreements for relocation of
utilities; and
5. Authorize the Procurement Director to proceed with the advertisement of
a construction contract for the projects.
0 CID�) I . 4 4
WHEREAS, the Chesterfield County Board of Supervisors and the Virginia
Department of Transportation (VDOT) have conducted a public hearing on the
FY2019 through FY2024 Secondary Road Six -Year Improvement Plan; and
WHEREAS, the Board concurs with the proposed projects identified in the
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors approves the FY2019 through FY2024 Six -Year Secondary Road
Improvement Plan as presented by VDOT.
WHEREAS, the Virginia Department of Transportation (VDOT) has submitted
its proposed FY2019 Secondary Road Improvement Budget to the county; and
WHEREAS, the Budget represents the implementation of the first year of
the FY2019 through FY2024 Six -Year Secondary Road Improvement Plan adopted
by the Board.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors approves the FY2019 Secondary Road Improvement Budget as
presented by VDOT.
C -1C 3 14 S
PROPOSED SECONDARY ROAD SIX YEAR IMPROVEMENT PLAN
FY 19 THROUGH FY 24
PRIORITY ROAD
2
3
4
6
A 8
9
10
15
A 5
7
11
12
13
14
A
A
FROM - TO
DESCRIPTION ESTIMATED
eIrliQlr
NEWBYS BRIDGE RD
SUSSEX DR- FALLING CREEK BRIDGE
CURVE IMPROVEMENT
$2,952,337
NEWBYS BRIDGE RD
COGBILL RD - CELESTIAL LN
CURVE IMPROVEMENT
$3,335,059
NEWBYS BRIDGE RD
AT SUNNYGROVE RD
RECONSTRUCTION
$1,265,337
NEWBYS BRIDGE RD
AT VALENCIA RD
RECONSTRUCTION
81,485,456
NASH RD
AT RITA BRANCH
BRIDGE REPLACEMENT
$2,616,391 (SEC,
SYP FUNDS
ONLY)
BAILEY BRIDGE RD/BRAD MCNEER PKWY
CONNECTOR PH I
BAILEY BRIDGE RD -BRAD MCNEER PKWY
NEW ROADWAYS
51,319,000 (SEC,
SYP FUNDS
ONLY)
ADVENTURE HILL LN
OVER CSX and DSCR ACCESS RD
PAVING
$58,506
SCOTTWOOD RD
OLD HUNDRED RD -0,5 MI WOF OLD HUNDRED RD
PAVING
$80,000
TO BE DETERMINED (TBD) -REVENUE SHARING CONTINGENCY
ROUTE 10 - PINELAND RD
$5,188,694
TOTAL: 518,300,780
REVENUE SHARING PROJECTS*
GENIT01OLD HUND./CHARTER COLONY
AT SPRING RUN RD
SIDEWALK& STREETLIGHTS
$475,000
ROUTE 60
ALVERSER- OLD BUCKINGHAM
WIDENING
$10,183,000
ROUTE 10
ROUTE 1 -1-95
WIDENING
59,000,000
EAST RIVER ROAD
GRANGER -DUPUY
WIDENING
$10,429,000
OLD BERMUDA HUNDRED RD
AT OLD STAGE RD
NTERSECT10N IMPROVEMENT
$2,857,000
NEWBYS BRIDGE RD
HAGOOD LN - BELM ONT RD
RECONSTRUCTION
$4,537,000
DUNDAS RD
OVER CSX and DSCR ACCESS RD
BRIDGE REPLACEMENT
$9,519,000
BELMONTRD
COURTHOUSE RD - WIAITEPINE RD
MINOR WDENING & REALIG14MENT
$3,638,248
JESSUP RD
ROUTE 10 - PINELAND RD
REALIGNMENT
$4,298,000
ARCH RD
ROUTE 60 - ARBORETUM PKWY
WDENING & ROUNDABOUT
$4,106,614
LUCKS LN
SPIREA RD -E EVERGREEN PKWY
WIDENING
510,105,337
LUCKS LN
E EVERGREEN PKWY - RT 288
WIDENING
$8,553,000
BEULAH RD
KINGSLAND RD - PINELEAF DR
RECONSTRUCTION
$3,419,000
GE NITO RD / OTTERDALE RD
ROUNDABOUT
$4,630,000
ROBIOUS RD
RIVERDOWNS DR - COUNTY LINE
WDENING
$7,190,200_
HICKS RD
MOUNT GILEAD BLVD -CARDIFF LANE
REALIGNMENT
$3,100,000
OLD HUNDRED RD/ OTTERDALE RD
ROUNDABOUT
$4,500,000
OLD BERMUDA HUNDRED RD
AT GOLF COURSE
RECONSTRUCTION
53,755,000
OLD BERMUDA HUNDRED RD
0.26 MI PERMILLA SPRINGS - RAMBLEWOOD RD
RECONSTRUCTION
$4,222,000
NASH RD EXTENSION
ROUTE 10 - BEACH ROAD
NEW ROADWAY
$19,000,000
WINTERPOCK RD
ROUTE 360 -ROYAL BIRKDALE BLVD
WIDENING
$18,000,000
ECOFF AVE
IVYWOOD RD -KEN DR
MINOR WIDENING & FED IMPROVEMENTS
$4,430,000
BAILEY BRIDGE RD
SUNDAYSILENCE LN -SPRING RUN RD
MINOR WDENING & REALIGNMENT
$3,820,000
MCRAE RD
FOREST HILL AVE - ROCKAWAY RD
SIDEWALK
$2,600,000
,ELKHARDT RD
ELMART LN - RUTHERS RD/POCOSHOCK BLVD
SIGHT DISTANCE & PED IMPROVEMENTS
$4,110,000
TOTAL: $160,377,399
PROPOSED ADDITIONS:
HULL STREET RD
AT SPRING RUN RD
INTERSECTION IMPROVEMENT
528,696 (SEC,
SYP FUNDS
ONLY)
UPTON ROAD
ROCKFIELD RD -EXISTING UPTON RD
NEW ROADWAY
$640,000
WOODLAKE VILLAGE PKWY
PEDESTRIAN TUNNELS
INSPECTION REPORT
$50,000
WOODLAKE VILLAGE PKWY
AT WEST SHORE
PEDESTRIAN TUNNEL REPAIRS
$100,000
QUALIFYING ROADS PER VDOTPOLICY
JCOUNTYVVIDE
TRAFFIC CALMING
550,OOOfyear
OLD CENTRALIA RD
ROUTE 10 - THOMAS DALE HIGH SCHOOL
SIDEWALK
5800,000
WOOLRIDGE RD EXTENDED
RT 288 - OLD HUNDRED RD
NEW ROADWAY
$1 6,200,000
A INCLUDES OTHER, NON-SECONDARYcoNsTRuc-nON, FUNDS
TOTAL: 51 7,840,000
GRAND TOTAL: 5196,518,179
ATTACHMENT A
,
1
.A
''5y
ef�V
Road Name
Location
Non -state
Maintained
Length
Number
of
Houses
Cost
Estimate*
Variance?
District
Unnamed Road
off Church Rd, N of 19600 Church Rd
0.47
5
$211,500
Yes
Matoaca
Curtis Circle
E of Curtis Rd
0.10
3
$45,000
Yes
Bermuda
Indian Springs Road - Upton
betw Salem Ch Rd & Hopkins Rd
0.25
6
$112,500
Yes
Dale
Le Gordon Drive
S of Garnett Lane
0.10
5
$45,000
No
Midlothian
Miller Road
N of Baldwin Rd
0.14
4
$63,000
Yes
Bermuda
Month Road (East-West)
S of Reams Rd
0.13
7
$58,500
Yes
Clover Hill
Omaha Street
S of Normandale Ave
0.15
8
$67,500
Yes
Dale
Unnamed Road
off Skinquarter Rd, W of 21011 Skinquarter Rd
0.35
7
$157,500
Yes
Matoaca
Unnamed Road
600 Courthouse Road
0.32
7
$144,000
IYes
Clover Hill
TOTAL: $904,500
* Cost Estimate does not include the cost for utility relocations if needed or the preparation of a plat to record necessary right-of-way
ATTACHMENT B
PROJECT FROM - TO DESCRIPTION ALLOCATION
ADVENTURE HILL LN
BEACH RD - DEAD END
PAVING
$14,249
SCOTTWOOD RD
OLD HUNDRED RD - 0.5 MI W OF OLD HUNDRED RD
PAVING
$10,438
UPTON RD
ROCKFIELD RD - EXISTING UPTON RD
NEW ROADWAY
$320,000
WOODLAKE VILLAGE PARKWAY
AT WEST SHORE
TUNNEL REPAIRS
$100,000
TRAFFIC CALMING - QUALIFYING ROADS
per VDOT POLICY, COUNTYWIDE
$50,000
ITO BE DETERMINED - REVENUE SHARING CONTINGENCY
$639IE
$1,133,819
ATTACHMENT C
c,cl,,U,19
l 'cbWoub gimes-31 ispatch
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
June 20, 2018
Date Category Description Ad Size Total Cost
06/20/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 24 L 231.00
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vi•
gnia, at an a*umed meeting on Wednesday, June 27, 201$ at 62
pm. in the County Rbfic Mee" Room at the Chesterfield Administra-
tion Building, Acute 10 and Lori Road, Chesterfield, Ynrgnia, w61 hold a
p#ccgheanng where persornss may appear and present their views con-
'em
An update to the FY2019•FY2024 Secondary Road Six -Year Improvement
Plan and 'T'
of the FY2019 Secondary Road Improvement Budget
forChesterfield County.
Interested citizens may present comments regard'' the secondary
road inprovement plan and budget. The plan and budget are available
at the Chesterfield County Transportation located n the
Chesterfield cam Community De opment !ding at 9600 Govem-
mernt Center Parkway, 3rd Floor, or call 74&1031, between the hours of
"aamtoi00p.m.
VDOT ensures nondiscrimination in allprograms and aclivilies in ac•
cordance with idle VI of the Civill Rights Ad of 1964. The hearing is held
9 a public fa ingty designed to be accessible to persons with disabilibes,
Any persons wudn questions on the accessibility of the facility or need
for reasonable accommodations should codad Janice Bnkley, Clerk to
the Board, at 7*1200. persons needling interpreter services for the
deaf must notify the Clerk to the Board no later than Friday, June 22,
2018,
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/13, 06/20/2018
The First insertion being given ... 06/13/2018
Newspaper reference: 0000762515
Sworn to and subscribed before me this
SVirginia Kimberly B. Harris
State of Vir
9 NOTARY PUBLIC
City of RichmondCommonwealth of Virginia
Notary Registration Number 356753
My Commission expiregommiecinn rw„p,,, 1- , Q+ 3n0j
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Pagel of
Meeting Date: June 27, 2018 Item Number: 16.D.
Subiect:
Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition
of Right -of -Way and Easements for the Old Bermuda Hundred Road (old Stage
Road to Route 10) Reconstruction Project
inistrator's CoMments:
County Administrator:
Hold a public hearing and authorize the exercise of eminent domain for the
acquisition of right-of-way and easements for the Old Bermuda Hundred Road
(Old Stage Road to Route 10) Reconstruction Project, including the filing of
certificates of deposit, so that utility relocations and construction may
begin prior to the commencement of eminent domain proceedings.
Summary of Information:
On October 9, 2013, the Board authorized staff to proceed with the old
Bermuda Hundred Road (Old Stage Road to Route 10) Reconstruction Project,
including acquisition of right-of-way. The Board also authorized the
advertisement of an eminent domain public hearing for the project. The road
improvement will improve safety for the traveling public in the area. The
county needs to acquire variable width right-of-way, temporary and permanent
construction easements, permanent drainage easements as well as utility
easements in order to construct the project.
(Continued on next page)
Preparer: Jesse W. Smith
Attachments: ■ Yes
Title: Director of Transportation
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
The county's right-of-way acquisition consultant has been successful in
acquiring right-of-way and easements from thirty-one of the thirty-two
property owners impacted by the project. The county's consultant has been
unable to reach agreement with one property owner and recommends eminent
domain in order to allow utility relocations to take place in advance of the
road improvement project.
If the county proceeds with eminent domain, a certificate of deposit will be
filed with the court, which will allow the county to immediately enter and
use the right-of-way and easements, so the project can proceed without delay.
The county will then be obligated to purchase the right-of-way and easements
from the property owner as identified on Attachments A & B. Sufficient funds
are available in the budget to pay the anticipated condemnation costs.
Recommendation:
Staff recommends the Board authorize the exercise of eminent domain,
including the filing of certificate of deposit, for the acquisition of right-
of-way and easements for the Old Bermuda Hundred Road (Old Stage Road to
Route 10) Reconstruction Project property identified on Attachments A & B.
01 4, �
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Richmoub Mimeo-3iopaich
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
June 20, 2018
Date Category Description Ad Size Total Cost
06/26/2018 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 22 L 114.00
TakeNotice
Take notice that the Board of 5"isors of Chesterfield Canty, Vir•
ginner at a regular scheduled meetng on June 27, 2018 9630 p.m in the
County Public Meeting room 9 the Chesterfield Mministtration Build.
irg, RL 10 and tori Road Chesterfield Virginia, will hold a public hear•
irrgg where persons affected may appear and present their views to con.
95 r.
The exercise of eminent domain for the acquisition of fee simple
interest fa n t-of•way and easements forthe Old Bemmrda
I ...d Road (Old Slar Road to Route 10) Improvement Poectt
(Virginia Department of Transportation Number (NFO)061N&R14,
8201, 8202) for the fo8owing property:
400 Old Bermuda Hundred Road, OPIN 812651055300000.
1 further information is desired, please contact Mr. Nath Mathis, PE, Se•
nlor Engineer, at 7481037, between the hours of 8.30 am. and 5:00 pm,
Monday through Friday,
The hearing Is held at a public tacil'dy designed to be accessible to per-
sons with disabilities. Any persons with questions on the accessibility of
the facildy a reed for reasonable accommodations should contact Jan.
ice I I ey, Clerk to the Board, at 761200. Persons needing inter•
preter services for the deaf must notify the Clerk to the Board no later
than lune 22, 2018,
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached Take Notice Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/20/2018
The First insertion being given ... 06/20/2018
Newspaper reference: 0000771105
Sworn to and subscribed before me this
Notary
State of Virginia
City of Richmond
My Commission expires
Kimberly B. Harris
NOTARY PUBLIC
Commonwealth of Virginia
Notary Registration Number 356753
Commission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
Supervisor
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 27, 2018 Item Number: 16.E.
Subiect:
PUBLIC HEARING: Consider the Leasing of the Watkins Annex
County Administrator's Comments:
County Administrator:
Board Action Requested:
Approve the leasing of the Watkins Annex to the Lifelong Learning Institute
in Chesterfield County VA Inc.
Summary of Information:
Since 2003, the Lifelong Learning Institute, sponsored by the Virginia Center
on Aging at Virginia Commonwealth University, has operated out of the Watkins
Annex to provide lifelong learning opportunities for midlife and older
adults. Schools has determined that they no longer have any use for the
building, and the School Board took action at its June 12, 2018 meeting to
transfer the building to the county effective July 1, 2018. The county and
Lifelong Learning Institute desire to continue the program currently in
operation. Parks and Recreation will utilize the building nights and
weekends. The term of the lease is for 20 years commencing July 1, 2018, and
provides that the county will maintain the building and improvements and
provide utilities and custodial support based on current county standards.
Lifelong Learning Institute will not be required to pay rent; however, they
have purchased the adjoining property to provide additional parking to
support the program. Once construction of the parking lot is complete,
Lifelong Learning Institute will convey that property to the county.
Approval is recommended.
District: Midlothian
Preparer: John W. Harmon
Attachments: E Yes 0 No
Title: Real Property Manager
RjCbt=b Mmt s -Dispatch
Advertising Affidavit
CHESTERFIELD COUNTY RIGHT OF WAY
OFFICE
9840 GOVERNMENT CENTER PKWY.
P.O. BOX 608
CHESTERFIELD, VA 23832
Date Category
06/28/2018 Meetings and Events
WIN
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MARK
300 E. Franklin Street
Richmond, Virginis 23219
(804)649.6208
Description
Ad Size
TAKE NOTICE That on June 27, 2018, at 6:30 p.m or as soon 2 x 16 L
Publisher of the
Richmond Times -Dispatch
Account Number
6025752
Date
June 22, 2018
This is to certify that the attached TAKE NOTICE That on June was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/22/2018
The First insertion being given ... 06/22/2018
Newspaper reference, 0000776136
Sworn to and subscribed before me this
Notary
state
State of Virginia
City of Richmond
My Commission expires
Viiinbariy B- Barris
NOTARY pUBLtC
::ommonWGfl;ih ti! Vngini0
N'taN ��yistre i es Jan aEy 35621
^.ommiss�on F+;D
Total Cost
87.00
Supervisor
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
AGENDA
Meeting Date: June 27, 2018 Item Number: 16.F.
Subject:
PUBLIC HEARING: Conveyance of an Open -Space Easement to the Virginia
Department of Historic Resources
County Administrator's Comments:
County Administrator: A V -S&
Board Action Requested:
Authorize the Chairman of the Board of Supervisors and County Administrator
to execute an open -space easement for the preservation of historic resources
at the Ware Bottom Church Battlefield.
Summary of Information:
On November 15, 2017, the Board of Supervisors approved a contract for the
purchase of approximately 52 acres at the Ware Bottom Church Battlefield.
The 52 -acre parcel is adjacent to the existing 10 -acre Ware Bottom Church
Battlefield Park and preserves Civil War earthworks, a unique piece of the
county's history. The purchase is contingent on receipt of a grant from the
American Battlefield Protection Program that requires the conveyance of an
Open -Space Easement to the Virginia Department of Historic Resources.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: ■ Yes —1 No
LIri4 N I k yj M INN a fQ MM
PUBLIC HEARING: Conveyance of an Open -Space Easement to the
Virginia Department of Historic Resources
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Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804)649-6208
CHESTERFIELD COUNTY RIGHT OF WAY
OFFICE
9640 GOVERNMENT CENTER PKWY.
P.O. BOX 608
CHESTERFIELD, VA 23832
Account Number
6026752
Date
June 22, 2018
Date Category Description Ad Size Thai Cost
06/28/2018 Meetings and Everts TAKE NOTICE That on June 27, 2018, at 6:30 p.m. or as soon 2x181- 96•DD
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Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE That on June was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/22/2018
The First Insertion being given ... 06/22/2018
Newspaper reference: 0000776141
Sworn to and subscribed before me this
OIX a
L
Nota Public Supervisor
State of Virginia
City of Richmond
My Commission expires
Kimberly B. Hanes
NOTARY PUBLIC
Commonwealth of Virginia
\jotarye Registration Number 356753
nmmis.,on Expires Janua'y 31, 202
THIS IS NOT A BILL. PLEASE PAY FROM INVOIGt. I HANK 7 vu
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of I
AGENDA
Meeting Date: June 27, 2018 Item Number: 16.G.
Subject:
PUBLIC HEARING: To Consider the Abandonment of River Boat Drive, State Route
7740
County Administrator's Comments:
A 4L
County Administrator: 41flWPHA 11
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Board Action Requested:
Adopt the attached resolution to abandon River Boat Drive, State Route 7740.
Summary of Information:
On May 23, 2018, the Board authorized the posting and publishing of notices
to abandon River Boat Drive, State Route 7740, from the Secondary System of
State Highways. The abandonment is for the development of Meadowville Landing
Subdivision. This request has been reviewed by county staff, the Virginia
Department of Transportation, Comcast and Verizon.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes F-1 No
VICINITY SKETCH
Change in the Secondary System of State Highway
River Boat Drive, State Route 7740,
Chesterfield County, Virginia I
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River Boat Drive,
State Route 77404
to be Abandoned,
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Change in the Secondary System of State Highways,
River Boat Drive, State Route 7740,
Chesterfield County, Virginia
Abandon
River Boat Drive,
State Route 7740,
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GIS Code: ABANDON
PIN: 825 662 1230 00000
Document NO.: 2018-0310
CHESTERFIELD COUNTY: At a regular
meeting of the Board of Supervisors, held in
the Public Meeting Room at the Chesterfield
Administration Building on June 27, 2018, at
6:30 p.m.
WHEREAS, a sketch has been provided to the Board of Supervisors of Chesterfield
County depicting River Boat Drive, State Route 7740, to be abandoned from the Secondary
System of State Highways; and,
Whereas, pursuant to a resolution of this Board, dated May 23, 2018, the required
notices of the County's intention to abandon River Boat Drive, State Route 7740, from its
intersection with Anchor Landing Drive, State Route 7638, to its terminus approximately
0.01 miles south of Anchor Landing Drive, State Route 7638, identified as segment A -B on
the attached sketch, have been given in that: on May 24, 2018, a notice was posted in at least
three places along River Boat Drive, State Route 7740, south of Anchor Landing Drive, State
Route 7638; and on June 13, 2018, and on June 20, 2018, a notice was published in the
Richmond Times -Dispatch having general circulation within the County announcing this
Public Hearing to receive comments concerning the proposed abandonment; and on May 25,
2018, notice was sent to the Commissioner of Highways; and,
WHEREAS, after considering all evidence available, this Board is satisfied that no
public necessity exists for the continuation of River Boat Drive, State Route 7740, segment
A -B, a distance of approximately 0.01 miles, since it serves no public necessity and is no
longer necessary as part of the Secondary System of Highways.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors hereby abandons the above described segment of River Boat Drive, State Route
7740, and removes it from the Secondary System of State Highways, pursuant to Section
33.2-909, Code of Virginia, 1950, as amended.
AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Chesterfield Residency Administrator for the Virginia Department of
Transportation at 3301 Speeks Drive, Midlothian, VA 23112.
AND, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby
request that the Commissioner of Highways certify, in writing, that River Boat Drive, State
Route 7740, south of Anchor Landing Drive, State Route 7638, hereby abandoned is no
longer necessary for uses of the Secondary System of State Highways pursuant to Section
33.2-913, Code of Virginia, 1950, as amended.
Certified By:
Janice Blakley
Clerk to the Board of Supervisors
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 27, 2018 Item Number: 16.H.
Subject:
PUBLIC HEARING: Ordinance to Vacate Lot 2, Block B, Masondale Subdivision
County Administrator's Comments:
d-&.-'dy /
County Administrator.. IUIIVIARIWIJIfW
Board Action Requested:
Adopt an ordinance to vacate Lot 2, Block B, Masondale Subdivision.
Summary of Information:
Eric M. Miller and Mary A. Burger have submitted an application requesting
the vacation of Lot 2, Block B, Masondale Subdivision. The owners intend to
combine this parcel with other adjacent parcels they own by a parcel
modification. The Planning Department requires this lot be vacated prior to
recordation of the parcel modification plat. This request has been reviewed
by county staff, Comcast Cablevision and Verizon.
Approval is recommended.
District: matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: ■ Yes No # 'n
G1, I kl�
VICINITY SKETCH
PUBLIC HEARING: Ordinance to Vacate
Lot 2, Block B, Masondale Subdivision
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 27, 2018 Item Number: 16.1.
Subject:
PUBLIC HEARING: Conveyance of an Easement to Verizon Virginia LLC and a Sign
and Landscaping Easement to Windermere Development Co., L.L.C. for the
Windermere Development
County Administrator's Comments:
t)r
County Administrator:
Board Action Requested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an agreement with Verizon Virginia LLC for a
variable width underground easement and an agreement with Windermere
Development Co., L.L.C., for a variable width sign and landscaping easement
for the Windermere Development.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an agreement
with Verizon Virginia LLC for a variable width underground easement and an
agreement with Windermere Development Co., L.L.C., for a variable width sign
and landscaping easement for the Windermere Development. These easements are
located in right of way that is not needed and will be vacated. This request
has been reviewed by county staff.
Approval is recommended.
DistriCt: Dale
Preparer: John W. Harmon
Attachments: 0 Yes
Title: Real Property Manager
1-1 No t fc, �) i c " 9
M rel I OL I k VAIW 10, 21 •
PUBLIC HEARING: Conveyance of an Easement to Verizon Virginia
LLC and a Sign and Landscaping Easement to Windermere
Development Co LLC for the Windermere Development
M
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PUBLIC H EARI N G:
CONVEYANCE OF
AN EASEMENT
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Exhibit "A"
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VERIZON VIRGINIA LC.
GRANTOR/OWNER:
CITY / COUNTY:
CHESTERFIELD
EASEMENT EXHIBIT "A"
CHESTERFIELD COUNTY
MAGISTERIAL DISTRICT:
DALE
LIMITS OF EASEMENT
TAX MAP NO.: 7756738918
PL PROPERTY LINE
ADDRESS:
PIN: 7766731112
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DEED BOOK 5688 PAGE 777
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INSTRUMENT NO.:
PREPARED BY:JIMMIE PAUL
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WORK ORDER # 1A2L4RM
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5/25/2018
COMPILED PLAT SHOWING
DATE:4/5/2018
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JOB NO: 00700147.04
LANDSCAPE EASEMENTS
Dale District
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 27, 2018 Item Number: 16.J.
Subiect:
Public Hearing to Consider Authorizing the Execution of a Deed of Lease
Between the County and the Richmond Area Association for Retarded Citizens
("ARC") for the Operation of Camp Baker
County Administrator's Comments:
County Administrator: ��
Board Action Requested:
The Board is requested to approve execution of a Deed of Lease between the
County and ARC for the operation of Camp Baker.
Summary of Information:
In 1983, the Board of Supervisors first executed a lease with ARC permitting
ARC to operate the County's Camp Baker facility. Camp Baker, located off of
Beach Road, provides programs and services for physically and mentally
handicapped individuals. Our Community Services Board currently uses respite
care, adult day support, after-school services, and summer camp services
provided by ARC at Camp Baker. The most recent lease began in June 2006, but
ARC has operated Camp Baker since 1956. The most recent lease was for an
initial term of ten years and three five-year renewal terms and would expire
in 2031.
ARC is in the process of making major capital improvements at Camp Baker
including a 10,000 square foot multipurpose programming building. The new
building is estimated to cost approximately $2.5 million. ARC's major
Preparer: Sarah Snead Title: Deputy County Administrator, Human Services
0623:112665.1(112571.1)
Attachments: 0 Yes FINo # MA , G
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
contributors to the project have
on an extension of the lease tei
the existing lease, provide foi
renewal terms of five years
responsibilities of ARC and the
and management of the facility.
Staff recommends approval.
made their financial
m. The attached Deed
a term of thirty ye
each, and also cla
Management Board wit
commitment conditioned
of Lease would replace
ars and two automatic
3:
Page 2 of 2
ifies the respective
a regard to operations
DEED OF LEASE
This DEED OF LEASE (this "Lease"), made as of , 2018 (the "Effective
Date"), by and between the COUNTY OF CHESTERFIELD, VIRGINIA ("Lessor") and
RICHMOND AREA ASSOCIATION FOR RETARDED CITIZENS ("Lessee").
WITNESSETH:
WHEREAS, Lessor is the owner of a certain parcel of land with improvements thereon
commonly known as Camp Baker and described more particularly as follows ("Camp Baker");
All that certain parcel of land with improvements, personal property, and
appurtenances thereon located or thereto belonging, located in the Dale Magisterial
District, Chesterfield County, Virginia, containing 22.75 acres more or less, and
commonly known as "Camp Baker," being the same property conveyed by W. W.
Baker Child Welfare Camp, Incorporated to Lessor by deed dated September 7,
1938, and recorded in the Clerk's Office of the Circuit Court of the County of
Chesterfield, Virginia in Deed Book 244 at page 304.
and
WHEREAS, Lessor and Lessee are currently parties to that certain Deed of Lease made as
of June 2006 (the "Old Lease") under which Lessee leases Camp Baker for the primary purpose
of providing programs for and services to persons with mental, physical, or other disabilities (the
"Primary Purpose"); and
WHEREAS, Lessor and Lessee desire to ensure Camp Baker's continued use for the
Primary Purpose by terminating the Old Lease and restating the rights and obligations of each
party as provided herein.
AGREEMENT:
NOW, THEREFORE, in consideration of the sum of $10.00, the receipt of which is hereby
acknowledged, and of the mutual covenants set out herein, Lessor does hereby demise and lease
unto Lessee Camp Baker, to have and hold the same subject to the conditions, covenants, and
restrictions contained herein.
ARTICLE I
TERM; TERMINATION OF OLD LEASE
A. Upon the effectiveness of this Lease, the Old Lease will be terminated and of no
further force and effect.
B. The initial term of this Lease shall begin on the Effective Date and continue for a
period of thirty (30) years (the "Initial Term") unless earlier terminated or extended as provided
herein.
CQ 317
36036634_7
C. At the expiration of the Initial Term and each Renewal Term, this Lease may be
extended for up to two (2) renewal terms of five years each (each such extension a "Renewal
Term" and the Initial Term and all, if any, Renewal Terms, the "Term") unless either Lessor or
Lessee notifies the other, no earlier than eighteen months and no later than twelve months prior to
the end of the then -current term, of its intention not to so extend the Term.
ARTICLE II
CAMP BAKER MANAGEMENT BOARD
A. Lessor shall appoint and maintain throughout the Term a Camp Baker Management
Board (the "Management Board"), and shall provide written notice to Lessee of the chair of the
Management Board from time to time (the "Chair"), for the purpose of serving as Lessee's primary
point of contact with Lessor with respect to this Lease. The Management Board shall be
responsible for overseeing and monitoring Lessee's operation and management of Camp Baker.
B. The Management Board shall be comprised of the following eight persons:
1. One person from each magisterial district of Chesterfield County, appointed
by the Chesterfield County Board of Supervisors.
2. One person who is a representative of the Chester Civitan Club, appointed
by the Chesterfield County Board of Supervisors.
3. One person who is a representative of the Lessee, appointed by Lessee.
4. One ex -officio, non-voting representative from the administrative staff of the
Lessor who shall act as a liaison between the Management Board and the
Chesterfield County Board of Supervisors, appointed by the Chesterfield
County Board of Supervisors.
Appointments for each position on the Management Board shall be for a three-year term.
The terms shall be staggered in the same manner as the terms are staggered on the date of this
lease.
C. The Management Board shall be authorized to expend funds it receives for capital
improvements to Camp Baker; provided that nothing in this Section II(C) shall give Lessor or the
Management Board any right to receive from Lessee any proceeds generated by Lessee at Camp
Baker or otherwise except as otherwise provided herein or as otherwise agreed in writing by
Lessee.
D. Lessee shall deliver to the Management Board on or around January 1 of each year
during the Term budgets for that one-year period, and on or about November 1 updates to the
Three Year Strategic Plan of Lessee as it relates to Camp Baker.
E. Every May of the Term, the Management Board shall present to the Chesterfield
County Board of Supervisors an annual report on the operation and use of Camp Baker for the
preceding calendar year. The annual report shall include the following:
1. A summary of the use of Camp Baker by the Lessee and Other Users
including, but not limited to, the type and duration of each use.
2. An evaluation of the current usage of Camp Baker and recommendations for
further use.
3. A report of contributions made to Lessee for use at Camp Baker as labor,
cash or equipment.
ARTICLE III
USE
A. The primary purpose of Camp Baker shall be the Primary Purpose, and Lessee shall
use Camp Baker primarily to conduct programs, whether currently in operation or developed by
Lessee in the future, in furtherance of the Primary Purpose (the "Primary Use"). Any use beyond
the Primary Use must be approved by the Management Board, such approval not to be
unreasonably withheld, conditioned, or delayed. Additionally, at reasonable times and upon
reasonable written notice, and to the extent not conflicting with the Primary Use, Lessor may use
Camp Baker at a cost not to exceed actual costs incurred by Lessee as a direct result of such use
by Lessor which fees Lessee acknowledges will be no greater than the fees charged other users.
B. Lessee and Lessor will use reasonable efforts to cause occurrence of a meeting
between Lessee and the county department of Mental Health Support Services Lessor county staff
of mental health, disabilities, and substance abuse department once each year to assess the service
needs of Chesterfield citizens with mental, physical, or other handicaps and to determine ways in
which Lessee can assist in meeting those service needs through its programming activities at Camp
Baker.
C. Lessor acknowledges that Lessee services and programs at Camp Baker serve not
only Chesterfield citizens, but also residents of other localities. In consideration for the use of
Camp Baker and other assistance and support Lessee has already received from Lessor, where
there exist limited vacancies for any of Lessee's programs at Camp Baker, Lessee agrees to use a
reasonably holistic method for determining who to admit in such programs, and shall use residence
in Chesterfield County as a positive factor in such determination.
D. Lessor from time to time has previously, and may in the future, request Lessee
provide its programming or services at Camp Baker to users it requests, and Lessee agrees that its
charges to Lessor for such programming or services shall increase in cost not more than once
annually, and agrees to charge Lessor 10% less than the lowest amount Lessee charges other
agencies, local governments, or CSBs.
ARTICLE IV
COVENANTS OF LESSEE
A. Lessee's use of Camp Baker shall be in accordance with the provisions of
Article III.
7 ","
B. Lessee shall not commit any waste on or to Camp Baker and shall maintain Camp
Baker and all structures, appurtenances, fixtures, and personal property located thereon in good
condition, normal wear and tear excepted.
C. Lessee shall oversee and monitor the day-to-day maintenance, security, and use -
scheduling of Camp Baker.
D. Lessee shall permit representatives of Lessor or members of the Management Board
to enter upon Camp Baker to examine or investigate the conditions of the property upon reasonable
prior notice to Lessee and at reasonable times during (unless otherwise agreed by Lessee) Lessee's
normal business hours.
E. Lessee shall be responsible for paying all utilities charges incurred in the operation
and maintenance of Camp Baker including but not limited to charges for telephone, electricity,
gas, fuel oil, kerosene, propane, sewer, and water service.
F. Lessee shall keep financial accounts of all user fees received by it relating to Camp
Baker and all such moneys expended by it for maintenance or improvement of Camp Baker. Lessee
shall make such accounting available to Lessor and the Management Board for inspection and
copying no later than thirty days after receipt of any request by written notice of Lessor. Lessor's
Internal Auditor shall have the right annually to audit these financial transactions of Lessee.
G. Lessee shall maintain during the Term the following insurance coverages and
minimum limits, with insurance companies rated no less than VII and B+ by A.M. Best Company:
General Liability: $1,000,000 per occurrence.
2. Automobile Liability: $1,000,000 per occurrence.
3. Umbrella Liability: $1,000,000 per occurrence.
4. Professional Liability: $1,000,000 per occurrence.
5. Workers' Compensation: Statutory limits.
6. Crime, including computer fraud, forgery, or alteration, theft, or
disappearance for losses up to $50,000 sustained during the policy period
whether by employee, volunteer, non -compensated officer, or non-
employee.
Lessor shall be named as an additional insured on the general liability policy that applies to Camp
Baker. Lessee shall furnish to Lessor certificates of such insurance coverages on or before the
Effective Date, and shall furnish Lessor additional certificates of insurance upon Lessor's request
no more frequently than once per calendar year.
H. Lessee shall perform all maintenance and make all improvements on or to Camp
Baker and the access road required by state or federal law or regulation, now in existence or as
later amended or promulgated. In addition, Lessor may require Lessee to make reasonable
4 01C I,"a
improvements to the property designed to improve safety, subject to Lessee's reasonable
determination that it has sufficient budgetary resources to make such improvements without
jeopardizing its ability to provide its programming both at Camp Baker and elsewhere. If Lessee
fails to perform such maintenance or make such improvements (other than as such performance
may be excused by the terms of the preceding sentence), after receiving written notice from Lessor
of the need for such maintenance or improvements, within a period deemed reasonable by Lessor,
Lessee shall be in material default of this Lease. Lessee can make application to Lessor, through
the Management Board, for financial assistance with any such required maintenance or
improvements.
I. Lessee shall perform all maintenance and make all improvements on or to Camp
Baker and the access road that are requested by representatives or agents of any insurance carrier
providing insurance coverage relating to Camp Baker if the failure to perform such maintenance
or make such improvements will result in the reduction or cancelation of such coverage or, with
respect to coverage maintained by Lessor, increase the amount of any premium by more than 25%.
If Lessee, after receiving written notice from Lessor of the need for such maintenance or
improvements, fails to perform such maintenance or make such improvements within a period
deemed reasonable by Lessor, Lessee shall be in material default of this Lease. Lessee can make
application to Lessor, through the Management Board, for financial assistance with any such
required maintenance or improvements.
J. Lessee shall indemnify and save Lessor harmless from any and all loss, damages,
and liability occasioned by, growing out of, or arising or, resulting from any Lessee default
hereunder, or any tortious or negligent act on the part of Lessee or its agents, representatives,
officials, or employees.
K. Lessee shall not assign or sublet, transfer or convey, by any means, this Lease; in
the event that Lessee shall cease to exist as a Virginia nonstock corporation or a 501(c)(3)
organization this Lease shall immediately terminate.
L. Lessee shall require all users (except Lessor and its users), as a condition of using
Camp Baker, to provide liability insurance coverage, with minimum limits of $1,000,000 per
occurrence, during the period of their use.
ARTICLE V
COVENANTS OF LESSOR
Lessor shall maintain reasonable property insurance coverages to protect its interests in the
real property of Camp Baker.
ARTICLE VI
TERMINATION
A. If Lessee shall at any time be in material default in the performance of any of the
material covenants, terms, conditions, or provisions of this Lease, and Lessee shall fail to remedy
such default within 120 days after written notice of such default from Lessor, Lessor shall have
the right to terminate this Lease at any time during the continuation of such default after such 120 -
day notice period effective immediately upon Lessor's delivery of written notice of termination to
5Q If, 17 9
Lessee, and Lessor may thereafter enter upon Camp Baker and again have, repossess, and enjoy
the same as if this Lease had not been made.
B. If the Management Board determines that Lessee is not utilizing Camp Baker in a
commercially -reasonable manner in pursuit of the Primary Purpose, Lessor shall provide to Lessee
written notice of such fact, such notice to include a sufficient description of the shortfalls identified
by Lessor (the "Noticed Shortfalls") for Lessee to determine how to address such Noticed
Shortfalls, and Lessee shall have one year from the date of such notice to increase or improve its
utilization of Camp Baker with respect to the Noticed Shortfalls to the reasonable satisfaction of
the Management Board. If Lessee fails to make such increases or improvements with respect to
the Noticed Shortfalls within such one-year period, then at any time beginning after the expiration
of such one-year period and ending upon Lessee's making such increases or improvements, Lessor
may terminate this Lease upon written notice to Lessee effective thirty days after such notice,
which termination shall automatically be rescinded if, within such thirty -day period, Lessee
provides notice to Lessor of its completion of such increases or improvements.
ARTICLE VII
ADDITIONAL PROVISIONS
A. Upon reasonable notice and at mutually -agreed times, Lessor shall be permitted to
enter Camp Baker to perform any maintenance or to construct capital improvements, at its expense,
which Lessor deems are necessary or advisable. Lessor shall endeavor to prevent unnecessary
disruption of the use of Camp Baker while performing such maintenance or improvements, and
shall repair, at its expense and in a reasonable period, any damage caused by Lessor while
performing such maintenance or improvements.
B. Any and all structures, improvements made, or fixtures affixed to Camp Baker
during the Term shall become and remain the property of Lessor.
C. All employees, agents, representatives, volunteers, or officials of Lessee shall not
be deemed to be employees, agents, representatives, or officials of Lessor.
D. All notices required to be in writing under this Lease may be given to (1) Lessor by
mailing said notice, first class mail, postage prepaid, to County Administrator, Chesterfield
County, P.O. Box 40, Chesterfield, Virginia 23832, by overnight courier to County Administrator,
Chesterfield County, 9901 Lori Road, Chesterfield, Virginia 23832, or by hand -delivery of such
notice to the Chair, and (2) Lessee by mailing said notice, first class mail, postage prepaid, or by
overnight courier, addressed to Lessee at 3600 Sanders Avenue, Richmond, Virginia 23227, Attn:
President & CEO. Lessor or Lessee may periodically change its address for such notices by
providing written notice of such change pursuant to this Article VII Section D.
E. This Lease shall be governed by the laws of the Commonwealth of Virginia except
for any conflicts or choice of laws principles that would result in the application of the law of any
jurisdiction other than the Commonwealth of Virginia. Any action or dispute arising hereunder
shall be brought in the Circuit Court for the County of Chesterfield.
{Signature Page Follows)
6 0 PC ` ..
IN WITNESS WHEREOF, the parties hereby execute this Lease as of the Effective Date.
STATE OF VIRGINIA
CITY/COUNTY OF
COUNTY OF CHESTERFIELD, VIRGINIA
County Administrator
to -wit,
I, , a Notary Public in and for the City/County and State
aforesaid, do hereby certify that whose name as County
Administrator of the County of Chesterfield, Virginia, is signed to the foregoing and annexed Deed
bearing date on , 2018, has acknowledged the same before me in my jurisdiction
aforesaid.
Given under my hand this , 2018.
My Commission expires:
Approved as to form:
=170 _ 4_. 11Wr4
Notary Public
RICHMOND AREA ASSOCIATION FOR
RETARDED CITIZENS
President & CEO
STATE OF VIRGINIA
CITY/COUNTY OF , to -wit,
I, , a Notary Public in and for the City/County and State
aforesaid, do hereby certify that , whose name as President & CEO of
Richmond Area Association for Retarded Citizens is signed to the foregoing and annexed Deed
bearing date on , 2018, has acknowledged the same before me in my jurisdiction
aforesaid.
Given under my hand this , 2018.
My Commission expires:
Notary Public
0623:112680.1
{Signature Page to Deed of Lease}y�?
tkicb Oub elimes-Difivatcb
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
June 20, 2018
Date Category Description Ad Size Total Cost
06/26/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 22 L 114.00
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vu•
ginia, at an adourrled meeting on Wednesday, June 27, 201$ at 630
pA in the County Rblic Meeting Room at the Chesterfield Adminlsttra•
tion Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a
public hearing %Nre perm may appear and prosect their views c*
cemrg:
The execution of a Deed of lease between the County and the
Richmond Area Association of Retarded Citaens (ARC) for the
operation of Camp Bake.
A copy of the lease is on file in the County Administrator's Office and
the Clark to the Board's Offxe (Room 504) at the Lane B. Ramsey Ad-
ministration Building, 9901 Lod Road Chesterfield, Virginia, for public
examination between the hours of 830 am, and 52 psL of each regu•
lar business day.
For We information, please contact Sarah Snead 9 748.1350.
The hearing is held at a public facility designed to be accessible to per•
sons with disabilities. Any persons with questions on the accessibility
of the bdlity or the need for reasonable accommodations should con.
tact Janice Blaldey, Berk to the Board, 9 7612K persons needing in,
9reter erl Fd eay,u lithe deaf must notity the Ce to the Board no lat.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/20/2018
The First insertion being given ... 06/20/2018
Newspaper reference: 0000770512
Sworn to and subscribed before me this
Public
State of Virginia
City of Richmond
My Commission expires
Supervisor
Kimberly S. Harris
NOTARY PUBLIC
Commonwealth of Virginia
Notary Registration Number 356753
Commission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
U74
Meeting Date: June 27, 2018 Item Number: 19.
Subiect:
Adjournment and Notice of Next Scheduled Meeting
Supervisors
County Administrator's Comments:
County Administrator
Board Action Requested:
Summary of Information:
of the Board of
Motion of adjournment and notice of the Board of Supervisors meeting to be
held on July 25, 2018, at 3:00 p.m. in Room 502 at the County
Administration Building.
Preparer: Janice Blakley
Attachments: 1:1 Yes
Title: Clerk to the Board of Supervisors
■ No #
0