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08-25-2004 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 2.A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Government Finance Officers' Association recently notified the Accounting Department that the County's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2003 received a Certificate of Achievement for Excellence in Financial Reporting. The Certificate recognizes that the County's CAFR is a high-quality, easily readable and understandable document designed to meet the information needs of citizens, investors, and other financial report users. This is the 23rd consecutive year that the Accounting Department has achieved this highest form of recognition in governmental accounting and financial reporting. Preparer: Mary Lou Lyle Title: Director of Accountinq Attachments: -~ Yes No $0000~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 2.B. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Ms. Alice Magee, Chair, Disability Services Board will be updating the Board of Supervisors on the Disability Services Board's activities for the previous fiscal year (2003-2004) and present tentative plans for this current fiscal year (2004-2005). Ms. Magee will also thank the Board of Supervisors for their support of the Disability Services Board and extend an invitation to the ADA (Americans with Disability Act) Awareness Month (October) program. Preparer: N,qozi Ukeie Title: Human Service Specialist Attachments: ----]Yes No ~O0000Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: August 25, 2004 Item Number: 5. Resolution Recognizing Reservists for Their Contribution to the War Against Global Terrorism County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested the adoption of the attached resolution. Summary of Information: Attached is a list of reservists being recognized for their service in "Operation Noble Eagle," "Operation Enduring Freedom" (formerly known as Operation Infinite Justice,)" Operation Vigilant Resolve" and "Operation Iraqi Freedom." Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~ No #000003 RECOGNIZING RESERVISTS FOR THEIR CONTRIBUTIONS TO THE WAR AGAINST GLOBAL TERRORISM WHEREAS, on September 11, 2001, the United States was stunned when terrorists hijacked airplanes and attacked the World Trade Center and the Pentagon, killing and injuring thousands of people; and WHEREAS, as a result of these attacks, the United States military entered into a war against global terrorism; and WHEREAS, this military response has included "Operation Noble Eagle," involving homeland defense and civil support missions; ~Operation Enduring Freedom," formerly known as ~Operation Infinite Justice," to destroy the terrorist training camps and infrastructure within Afghanistan, the capture of al Qaeda leaders, and the cessation of terrorist activities in Afghanistan; ~Operation Vigilant Resolve," to isolate and root out the terrorist forces responsible for repeated attacks on coalition forces in Fallujah, Iraq; and ~Operation Iraqi Freedom," to free the people of Iraq from years of tyranny under the Iraqi dictator Saddam Hussein, who also sponsored terrorism; and WHEREAS, each of these operations was conducted to make the United States, and the world, a safer place; and WHEREAS, among the hundreds of thousands of military personnel mobilized for this war effort were scores of Chesterfield County residents and employees who serve in the reserve components of the various military services; and WHEREAS, Lieutenant Commander Karl S. Leonard, United States Coast Guard; Master Sergeant Patrick D. Crowson, Air Force Reserve; First Lieutenant Promotable Gary S. Edwards, Army Infantry; Captain Michael S. Breeden, Army National Guard; Sergeant Ryan T. Swope, Army Reserve; Sergeant Donnie W. Foley, Army National Guard; Captain Robert E. Estes, Army National Guard, Sergeant First Class Antonio J. Starke, Army Reserve; Petty Officer John P. Kimenhour, III, United States Coast Guard; Petty Officer Second Class Kitty L. Combs, United States Navy; Staff Sergeant Benjamin T. Thornton, Army Reserve; Sergeant Marcus A. Pham, United States Army; Sergeant Stephen N. Fortier, U.S. Army; Master Sergeant Mark A. Fromal, Air National Guard; Chief Warrant Officer James B. Herring, Army National Guard; Major Thomas C. Kohorst, Army National Guard; Master Sergeant James J. Profita, Air National Guard; Senior Airman Rodney Duke, United States Navy; Senior Master Sergeant Richard Earhart, Air National Guard; Sergeant David Farmer, Marine Corps Reserve; Captain Kathryn Kahlson, Air National Guard; Master Sergeant Kevin McNamee, Air National Guard; Technical Sergeant Matthew Perkins, Air National Guard; Master Sergeant Robert Puryear, Air National Guard; Senior Chief Petty Officer David Schweiger, United States Navy; Master Sergeant Scott Ward, Air National Guard; Corporal Justin Bennett, Marine Corps Reserve; Staff Sergeant Alton Coston, Air National Guard; Master Sergeant Levi Gholson, Air Force Reserve; Gunnery Sergeant Brian Ward, Marine Corps Reserve; Master Sergeant Matthew Wilkerson, Air National Guard; Sergeant Steffanie Pyle, Army National Guard; Staff Sergeant Christopher Wilson, Army National Guard; and Master Sergeant Sherry Hankins, Air National Guard, are some of the courageous Americans who answered the call to duty unflinchingly and honorably; and WHEREAS, this Board of Supervisors supports the President and our troops, and commends the reserve military personnel who served in these military operations for their courageous service and sacrifice; and WHEREAS, the families of these military men and women also bear a great sacrifice and uncertainty in the absence of their loved ones serving in far-off lands; and WHEREAS, it is appropriate to recognize the courage and sacrifice of our reservists and their families during this difficult time. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 25th day of August 2004, publicly recognizes the sacrifice and courage of these dedicated military reservists, and expresses its gratitude to them for making the world a safer place for freedom-loving people everywhere. RESERVISTS LISTING RESERVIST DEPARTMENT Sr. Airman Rodney C. Duke Sr. Master Sergeant Richard O. Earhart Sergeant David Farmer Captain Kathryn M. Kahlson Master Sergeant Kevin S. McNamee Technical Sergeant Matthew Perkins Master Sergeant Robert Puryear Sr. Chief Petty Officer David Schweiger Master Sergeant Scott L. Ward Corporal Justin Bennett Fire Department Fire Department Fire Department Fire Department Fire Department Fire Department Fire Department Fire Department Fire Department Fire Department Master Sergeant Sherry L. Hankins Information Systems Tech. Captain Michael S. Breeden Petty Officer Second Class Kitty L. Combs Master Sergeant Patrick D. Crowson First Lieutenant Promotable Gary S. Edwards Captain Robert E. Estes Sergeant Donnie W. Foley Sergeant Stephen N. Fortier Master Sergeant Mark A Fromal Chief Warrant Officer 3 James B. Herring Petty Officer John P. Kimenhour, III, Major Thomas C. Kohorst Lt. Commander Karl S. Leonard Sergeant Marcus A. Pham Master Sergeant James J. Profita Sergeant First Class Antonio J. Starke Sergeant Ryan T. Swope Staff Sergeant Benjamin T. Thornton Police Department Police Department Police Department Police Department Police Department Police Department Police Department Police Department Police Department Police Department Police Department Police Department Police Department Police Department Police Department Police Department Police Department Staff Sergeant Alton Coston, Jr. Master Sergeant Levi A. Gholson Sergeant Steffanie J. Pyle Gunnery Sergeant Brian S. Ward Master Sergeant Matthew A. Wilkerson Sheriff's Office Sheriff's Office Sheriff's Office Sheriff's Office Sheriff's Office Staff Sergeant Christopher Wilson Citizen CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: August 25, 2004 Item Number: 5.B. Recognition of 2004 NACo Achievement Award Winners County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Annually the Board of Supervisors recognizes county departments who receive Achievement Awards from the National Association of Counties (NACo). We are proud to announce that Chesterfield County is the recipient of 12 Achievement Awards this year. Public Affairs also received 24 awards from the National Association of County Information Officers (NACI0). Representatives from the appropriate departments are present to receive awards (see attached). Preparer: Marilyn E. Cole Title: Assistant County Administrator Attachments: Yes No OO0007 2004 NACo ACHIEVEMENT AWARDS Winners 12 Winners (24 Submitted) RECIPIENTS AT THE BOARD MEETING DEPARTMENT Community Corrections Glen R. Peterson (Scott VanBenschoten accepting award) General Services Howard Heltman Human Resource Management Michael Yeatts and Captain Karl Leonard (Captain Karl Leonard accepting award) Library Janet Baumgardner Janet Baumgardner MH/MR/SA Keith Clark John Morgan and Tom Doland (John Morgan accepting award) Nursing Home/Lucy Corr Village Krista Ratliff Public Affairs Don J. Kappel Purchasing Department H. Edward James Utilities Department Fred Angel Youth Services Sharyl Adams (Jana Carter accepting award) PROJECT Dual Treatment Track State and County Agencies Partner with a Contractor to Eliminate an Illegal Tire Dump Supporting the Military Reservists Teen Read Week E-Poetry Caf6 100th Library Anniversary Fireworks Theme Job Coach Training Services Coordinated Crisis Response: A Model Local Government Response to a Youth Suicide Outbreak Summer Teen Program Hurricane Isabel -A Communications Case Study Diversity Initiative Performance Based Measurements - Improving Customer Satisfaction Through Process Management Use, You Lose - A Campaign to Prevent Youth Substance Use 000005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Date: Auc 2004 Item Number: 7. Subject: Adoption of a Resolution Authorizing the County to Contract Debt and Issue General Obligation Bonds and Requesting the Circuit Court to Order an Election on the Questions of Contracting Debt and Issuing General Obligation Bonds to Finance Public Improvements County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board of Supervisors to adopt a resolution authorizing the county to contract debt and issue general obligation bonds and requesting the Circuit Court to order an election on the questions of contracting debt and issuing general obligation bonds to finance public improvements. Summary of Information: On April 14, 2004 the Board of Supervisors adopted the FY2005-2011 Capital Improvement Program. The Program totals $708,889,900 over the seven-year period and includes projects proposed to be on a referendum in November 2004. Formal action by the School Board is required to request the Board of Supervisors to request the Circuit Court of the county to order an election Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement Attachments: Yes ~lNo # 000009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25, 2004 on the question of authorizing the county to issue its general obligation bonds for public improvements. On June 22, 2004 the School Board formally adopted a resolution requesting the Board of Supervisors to request the Circuit Court of the county to order an election on the question of authorizing the county to issue its general obligation bonds in the maximum amount of $231,225,700 for capital school improvement purposes. The Board of Supervisors held a public hearing on July 28, 2004 but deferred adoption of the attached resolution, which requests the Circuit Court of the county to order an election authorizing the county to contract debt and issue general obligation bonds for various school and general government public improvements, in the maximum amount of $341,745,000, for the following purposes: · $231,225,700 for capital school improvement projects; · $15,257,100 for public safety improvement projects; · $35,587,500 for library improvement projects; · $19,674,700 for parks and recreation improvement projects; and · $40,000,000 for highway, street, road and sidewalk improvement projects. The Board is requested to adopt the attached resolution. 00o0 .0 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, DETERMINING THE ADVISABILITY FOR SUCH COUNTY TO CONTRACT DEBT AND ISSUE GENERAL OBLIGATION BONDS IN THE MAXIMUM AMOUNT OF THREE HUNDRED FORTY-ONE MILLION SEVEN HUNDRED FORTY-FIVE THOUSAND DOLLARS ($341,745,000) FOR THE PURPOSE OF FINANCING THE COSTS OF PUBLIC IMPROVEMENT PROJECTS IN SUCH COUNTY, SUCH BONDS TO BE ISSUED IN THE MAXIMUM AMOUNT OF TWO HUNDRED THIRTY-ONE MILLION TWO HUNDRED TWENTY-FIVE THOUSAND SEVEN HUNDRED DOLLARS ($231,225,700) FOR CAPITAL SCHOOL IMPROVEMENT PROJECTS, IN THE MAXIMUM AMOUNT OF FIFTEEN MILLION TWO HUNDRED FIFTY-SEVEN THOUSAND ONE HUNDRED DOLLARS ($15,257,100) FOR PUBLIC SAFETY IMPROVEMENT PROJECTS, IN THE MAXIMUM AMOUNT OF THIRTY-FIVE MILLION FIVE HUNDRED EIGHTY- SEVEN THOUSAND FIVE HUNDRED DOLLARS ($35,587,500) FOR LIBRARY IMPROVEMENT PROJECTS, IN THE MAXIMUM AMOUNT OF NINETEEN MILLION SIX HUNDRED SEVENTY-FOUR THOUSAND SEVEN HUNDRED DOLLARS ($19,674,700) FOR PARK AND RECREATION IMPROVEMENT PROJECTS AND IN THE MAXIMUM AMOUNT OF FORTY MILLION DOLLARS ($40,000,000) FOR HIGHWAY, STREET, ROAD AND SIDEWALK IMPROVEMENT PROJECTS, AND REQUESTING THE CIRCUIT COURT OF SUCH COUNTY TO ORDER AN ELECTION ON THE QUESTIONS OF AUTHORIZING SUCH COUNTY TO CONTRACT SUCH DEBT AND ISSUE SUCH GENERAL OBLIGATION BONDS WHEREAS, there has been presented to and filed with the official records of the Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County"), a certified copy of a resolution unanimously adopted by the School Board of the County at a regular meeting held on June 22, 2004, pursuant to Section 15.2-2640 of the Code of Virginia, 1950, requesting the Board of Supervisors to request the Circuit Court of the County to order an election on the question of authorizing the County to contract a debt and issue general obligation bonds of the County in a principal amount of not to exceed two hundred thirty-one million two hundred twenty-five thousand seven hundred dollars ($231,225,700) for the purpose of financing the cost of capital school improvement projects in the County; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. It is hereby determined that it is advisable for the County to contract debt and to issue general obligation bonds of the County in the maximum amount of three hundred forty-one million seven hundred forty-five thousand dollars ($341,745,000) under the provisions of Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), for the purpose of financing the costs of public improvement projects in the County, 451772.2 027342 RES O0oOrtl such bonds to evidence such debt to be issued in the maximum amounts and for the purposes set forth below: (a) general obligation bonds in the maximum amount of two hundred thirty- one million two hundred twenty-five thousand seven hundred dollars ($231,225,700) for capital school improvement projects, including acquisition of future school sites and such other capital school improvements as may be required by the actual educational needs in the County; (b) general obligation bonds in the maximum amount of fifteen million two hundred fifty-seven thousand one hundred dollars ($15,257,100) for public safety improvement projects in the County; (c) general obligation bonds in the maximum amount thirty-five million five hundred eighty-seven thousand five hundred dollars ($35,587,500) for library improvement projects in the County; (d) general obligation bonds in the maximum amount of nineteen million six hundred seventy-four thousand seven hundred dollars ($19,674,700) for park and recreation improvement projects in the County; and (e) general obligations bonds in the maximum amount of forty million dollars ($40,000,000) for highway, street, road and sidewalk improvement projects in the County. 2. The full faith and credit of the County shall be pledged to the payment of the principal of and premium, if any, and interest on all of such bonds, and for so long as any of such bonds are outstanding and unpaid, the Board of Supervisors shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on such bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. 3. The Circuit Court of the County, or any judge thereof, is hereby requested to order an election to be held in the County on November 2, 2004 pursuant to Sections 15.2- 2610 and 15.2-2611 of the Code of Virginia, 1950, on the questions of whether the County shall be authorized to contract the debts and to issue general obligation bonds of the County in the maximum amounts and for the purposes set forth in Paragraph 1. The Circuit Court of the County, or any judge thereof, is hereby further requested to enter such order on or before September 3, 2004, to permit such election to be held on November 2, 2004, in accordance with the provisions of Section 24.2-682 of the Code of Virginia, 1950. 4. The Clerk of the Board of Supervisors shall file a certified copy of this resolution with the Circuit Court of the County, or any judge thereof. -2- 451772'2 02~}~ZSo ~[ ~ 5. All resolutions and proceedings in conflict herewith are, to the extent of such conflict, hereby repealed. 6. This resolution shall take effect upon its adoption. -3- 451772.2 027342 RES OOOO [ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.A. 1. Subiect: Nomination and Appointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: That the Board approves the nomination/appointment of Robin J. Wintzer as the Bermuda District representative on the Chesterfield Community Services Board. The term of appointment is effective September 1, 2004 through December 31, 2006. Mr. King concurs with this appointment. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board responsible for the provision of public mental health, mental retardation and substance abuse services. Ms. Robin wintzer resides at 3239 Wood Dale Road, Chester, Virginia 23831(Bermuda District). Ms. Wintzer has both business and professional backgrounds that would make a positive contribution to the Community Services Board. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order they are nominated. Preparer: Geor.qe E. Braunstein Attachments: Yes No Title: Executive Director M H/M R/SA Department 0000~[4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.A.2. Subiect: Nomination/Appointment to the SAFE Board of Directors County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint Lu Gay Lanier to the SAFE Board of Directors Summary of Information: SAFE is the county/school/community coalition working to prevent substance abuse in Chesterfield County. The SAFE bylaws allow for up to 10 members of the SAFE Board to be appointed by the Board of Supervisors. The term of Lu Gay Lanier, Matoaca District, expires September 2004. Supervisor Humphrey recommends that the Board nominate and reappoint Lu Gay Lanier to the SAFE Board of Directors for a term of 3 years, ending September 2007, representing the Matoaca District. Ms. Lanier meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Jana D. Carter Attachments: ~ Yes Title: Director, Youth Planninq and Development No 0000].5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: Subiect: August 25, 2004 Item Number: 8.B.l.a. Acceptance and Appropriation $132,000 in FY2005 State Adult Drug Court Grant Funds County Administrator's Comments: ~2~_c~,~'..~/~/~,c,~ County Administrator: Board Action Requested: Authorize the acceptance and appropriation of Adult Drug Court Program grant funds from the Supreme Court of Virginia. The grant is for the period July 1, 2004 through June 30, 2005 in the amount of $232,000, of which $175,148 are federal funds and $56,852 are state funds. As a part of the FY2005 budget process, $100,000 was appropriated in anticipation of receiving this award. Therefore an appropriation of the additional amount, or $132,000, is needed. Summary of Information: The Chesterfield County/Colonial Heights Drug Court program diverts non- violent, felony drug offenders from jail into a comprehensive service system that integrates treatment and supervision services under the leadership of the judicial system. The funding received from this grant will allow the Drug Court to continue to offer substance abuse services offered in the drug court program and allow the drug court team to address the multiple needs of the individual, not just his or her drug use. The court received similar state grant funds last year and in addition, is expected to receive a continuation of federal grant funds this year to maintain enhancements begun in Drug Court services two years ago. There is no required local match for this state grant. Preparer: Tara Kunkel Attachments: ~-~ Yes Title: NO Dru,q Court Administrator 0000:1.6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25, 2004 Budget and Mana.qement Comments: The Adult Drug Court is requesting the acceptance and appropriation of $132,000 for a Supreme Court of Virginia grant for FY2005. This grant will continue the services currently performed by the Drug Court. The total amount of the grant award is $232,000 however, in anticipation of receiving this award, $100,000 was adopted as part of the FY2005 county budget and therefore only appropriation of the additional funds is needed. No local match is required. Preparer: Rebecca T. Dickson Title: Director1 Budget and Management 0000~.? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: August 25, 2004 Item Number: 8.B.l.b. Subject: Acceptance of Grant and Appropriation of Funds for the Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate $241,764 in state and federal funds for the FY 2005 Part C program for the Planning District 14 Interagency Coordinating Council, administered by the Chesterfield Community Services Board (CSB) and coordinated by its Infant Program. Summary of Information: The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services has awarded the Chesterfield CSB $241,764 to provide Part C program services for Planning District 14 during FY 2005. This program provides early intervention services for infants and toddlers designed to meet the developmental needs of each child and the needs of the family related to enhancing the child's development in accordance with Part C of the Individuals with Disabilities Education Act. Since July 2003 the Chesterfield CSB has been administering this Part C program for Planning District 14 (PD14) as part of an agreement reached with the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services. This was done as a temporary measure pending the location and establishment of a program administrator in that area of the state. As a result, no funds for PD14 are included in the FY2005 adopted county budget. At this point no replacement administrator has been identified and therefore the state has awarded the Chesterfield County CSB funds to continue the PD14 program into FY2005. There are no county matching fund requirements. Preparer: George E. Braunstein Title: Executive Director Chesterfield Community Services Board Attachments: Ycs -~No #O000:t$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25, 2004 Budget and Management Comments: This item requests the Board to accept and appropriate $241,764 in state and federal funds for the FY2005 Part C program for the Planning District 14 Interagency Coordinating Council. Because of the uncertainty surrounding the continuation of the Part C program for PD 14, the county did not include it in the FY2005 adopted budget. No county matching funds are required. Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Manaqement O000:t9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: August 25, 2004 Item Number: 8.B.l.c. Subject: Acceptance and Appropriation of Virginia Department of Aviation Grant Funds for Runway Crackseal County Administrator's Comments: //'~¢_,.c7- ~, -~,,-,.~ ~-/~ J /~-~oc~ County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to accept and appropriate State Department of Aviation grant funds in the amount of $35,437.50 for an airport project for Runway Crackseal and authorize transfer of $3,937.50 from within the Airport Capital Projects Fund for the local match. Summary of Information: The airport runway is cracked in many places and is in need of repair. Since the runway is not scheduled for repaving until 2006, the Department of Aviation has approved funding to seal the cracks as a temporary measure. This action will sustain the runway until it is repaved. The funding breakdown at 90%(state)/10% (local) is as follows: 90% Department of Aviation 10% Local Match - Airport $35,437.50 3,937.50 Tot&l Project Cost $39,375.00 Staff recommends approval. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: -~ Yes No O000ZO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25, 2004 Budget and Management Comments: This request involves the acceptance and appropriation of State Department of Aviation grant funds in the amount of $35,437.50 for a project to repair cracks on the Airport runway. Local matching funds in the amount of $3,937.50 are available in the Airport capital projects fund to transfer for this grant match. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement O000Z~- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Au~lust 25, 2004 Item Number: 8.B.l.d. Subiect: Acceptance and Appropriation of a Virginia Department of Conservation and Recreation Grant for Improvements and Approval of Change Order for Robious Landing Park County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends acceptance and appropriation of a Virginia Department of Conservation and Recreation Grant awarded to the Parks and Recreation Department, in the amount of $125,000 for improvements to Robious Landing Park. The Board of Supervisors is requested to authorize the County Administrator to execute Change Order #1 in the amount of $64,586 for the construction contract with Colony Construction, Incorporated. Summary of Information: The Chesterfield County Parks and Recreation Department applied for, and was awarded, a Virginia Outdoors Fund Land and Water Conservation Grant of $125,000, to provide public recreational and open space opportunities through construction of new playgrounds, open play space, picnic areas, additional parking, development of a new and expanded trail system and interpretive signage for historical and riparian themes. The $125,000 funding will compliment several initiatives in progress. The grant requires a 50% match that will come from already approved CIP projects at Robious Landing Park. The Parks and Recreation Department has contracted Colony Construction, Incorporated to construct a roadway as part of the Phase II development of Robious Landing Park. Change Order #1 is required for additional excavation and installation of drainpipe in the roadway. Grant funds and CIP funds are available for this additional cost. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Ycs 000022 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25, 2004 Budget and Management Comments: This item requests appropriation of $125,000 in Virginia Department of Conservation and Recreation grant funds. These funds will be used to construct additional parking spaces, add interpretive signage for historical themes, expand the trail system (paths and bridges), and add children's playground areas. The local in-kind match is being met through the fair market value of a recently acquired 55-acre piece of property (Ashinoff property) and capital improvement funds budgeted in FY2006 and FY2007. Additionally, the Board is requested to approve change order #1 with Colony Construction, Inc. in the amount of $64,586 for additional excavation and installation of drainpipe in the roadway. Sufficient funds are available in the project budget for this expense. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000023 AIA DOCUMENT Change Order G701-2000 ~ILL~ ~ omr~ O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: August 25, 2004 Item Number: 8.B.2.a. Subiect: Adoption of Resolution Approving Request of Priority One Ambulance Services, LLC to Establish and Operate a Non-Emergency Ambulance Transport Service in Chesterfield County County Administrator's Comments: j'~._~~"~?~.~1L(~ County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt a Resolution approving the request of Priority One Ambulance Services, LLC to establish and operate a non-emergency ambulance transport service in Chesterfield County. Summary of Information' Priority One Ambulance Services, LLC is petitioning the Board of Supervisors for approval to establish and operate a non-emergency ambulance transport service in Chesterfield County. In accordance with the State Board of Health, Virginia EMS Regulations Section 12 VAC 5-31-420, Priority One Ambulance Services, LLC must have Board of Supervisors approval to establish an EMS agency whose only purpose will be to provide non-emergency transports from nursing home facilities to specific medical facilities. Priority One will not be a component of the County's EMS response system and will not be a designated response agency for Chesterfield County. Priority One's operations will have no effect on the County's emergency response operations, including the County's volunteer rescue squad operations. Priority One Ambulance Services, LLC has developed policies to ensure that emergency calls are referred to a 911 system. Preparer: Steve A. Elswick Title: Fire Chief Attachments: Yes ~-] No OOO025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Priority One Ambulance Services, LLC will operate out of the owners address at 20911 Skinquarter Road with one ambulance housed in the garage. The start up plan is to have ten employees for shift rotation and business services until the budget allows the company to seek a commercial site in Chesterfield County. Business license and zoning requirements must also be complied with. Chesterfield Fire and EMS has reviewed the application and has no objection to the proposed resolution. OOO026 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: August 25, 2004 Budget and Management Comments: This item requests that the Board adopt a resolution that will allow Priority One, LLC to establish and operate a non-emergency ambulance transport service in Chesterfield County. Priority One's non-emergency operations will have no effect on the County's emergency response operations, including volunteer rescue squad operations. Priority One has developed policies to ensure that all emergency calls are referred to the 911 system. Services rendered by Priority One will not affect the County's current policy of billing for ambulance transports. There will be no impact on the County budget. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000026a CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held in the Public Meeting Room at the Chesterfield Administration Building on August 25, 2004, at 3:00 p.m. RESOLUTION WHEREAS, Priority One Ambulance Services, LLC is requesting approval to establish and operate a non-emergency ambulance transport service in Chesterfield County; and WHEREAS, the County has received a letter from Priority One Ambulance Services, LLC stating that this approval is required for compliance with the State Board of Health, Virginia EMS Regulations, Section 12 VAC 5-31-420; and WHEREAS, Priority One Ambulance Services, LLC will not be part of the County's emergency response system or a designated response agency for Chesterfield County; and WHEREAS, Priority One Ambulance Services, LLC has developed dispatch polices to ensure that emergency calls are referred to a 911 system and that it will only conduct non-emergency transports. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby approves the request of Priority One Ambulance Services, LLC to establish and operate a non-emergency ambulance transport service in Chesterfield County. Certified By: Lisa Elko Clerk to the Board of Supervisors OOOO27 Priority 1 Ambulance Services, LLC P.O. Box 4098 Midlothian, VA 23112 804-370-3941 June 17, 2004 Chesterfield County Board of Supervisors Chesterfield, VA Board Members; On behalf of Priority 1 Ambulance Services, LLC, I am petitioning the board for approval of operating an ambulance transport service in Chesterfield County. As per the Code of Virginia Rules and Regulations Governing EMS I am requesting approval from the local governing body to establish an EMS agency whose purpose will be to provide non-emergency transports from nursing facilities to specific medical facilities, and for basic and advanced life support inter-facility transports. Priority 1 Ambulance Services, LLC is in no way requesting to be part of your 911 system or a designated response agency (DERA) for your county. We simply want to operate an EMS licensed ambulance service out of Chesterfield County servicing the greater Richmond metro area and surrounding localities. We plan to work with Chesterfield Fire and EMS to assure that there are no misconceptions with the nursing facilities that we are not for emergency calls. We have dispatch policies to insure that emergency patients that are called in are referred to 911. Upon approval Priority 1 Ambulance Services, LLC will operate out of the owner's address at 20911 Skinquarter Road with one ambulance that will be housed in a garage at that address. We plan to have ten employees at start up. As our budget allows our plan is to seek a commercial site in Chesterfield to continue with company growth and an increase in fleet size. The management team of Priority 1 Ambulance Services, LLC consist of Cynthia Dixon, CEO/owner, and Shaun Wilson, General Manager. Ms. Dixon is an EMT- Shock Trauma with 10 years experience in the transport and emergency services and 15 years of running her own business. Mr. Wilson is an EMT-Paramedic with 13 years of EMS experience and 9 years of transport experience. It is our belief that there is a sufficient market and need for our company in the area. With the increase in the number of nursing facilities, the increase in the senior population, the expansion of the area hospitals and the opening of St. Francis hospital, we believe that Chesterfield County is the best location for our company. 000028 Thank you for your time and consideration in this matter. Please feel free to contact us for any further information that you need in making your decision. Respectfully yours, Shaun Wilson, BS, NREMT-P General Manager LCHES'i-ERFIELD FIRE & EMS 000029 Page 34 of 139 State Board of Health Virginia EMS Regulations 12 VAC $-31-400. Nondiscrimination. An EMS agency may not discriminate due to a patient's race, gender, creed, 0~lor, national origin, location, medical condition or any other reason. 12 VAC 5-31-410. EMS agency licensure classifications. An EMS agency license may be issued for any combination of the following classifications of EMS services: 1. Nontransport first response. a. Basic life support. b. Advanced life support. 2. Ground ambulance. a. Basic life support. b. Advanced life support. 3. Neonatal ambulance. 4. Air ambulance. 12 VAC 5-31-420. Application for EMS agency license. A. An applicant for EMS agency licensure shall file a wdtten application specified by the Office of EMS. B. The Office of EMS may use whatever means of investigation necessary to vedfy any or all information contained in the application. C. An ordinance or resolution from the goveming body of each locality where the agency maintains an office, stations an EMS vehicle for response within a locality or is a Designated Emergency Response Agency as required by §15.2-955 of the Code of Virginia confirming approval. This ordinance or resolution must specify the geographic boundaries of the agency's primary service area within the locality. EFFECTIVE JANUARY 15, 2003 Printed 4/2003 000080 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.2.b. Subject: Resolution Recognizing Mr. Christopher Lindbloom for His Service to SAFE County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution. Summary of Information: SAFE is the county/school/community coalition working to prevent substance abuse in Chesterfield County. Mr. Christopher Lindbloom served two years as the chairman of SAFE and also served three years on the Drug and Alcohol Abuse Task Force. This resolution recognizes Mr. Lindbloom for his service to the community in preventing substance abuse among young people. Preparer: Jana D. Carter Title: Director, Youth Planninq and Development Attachments: Yes I I No # I I 00003~1 RECOGNIZING MR. CHRISTOPHER LINDBLOOM FOR HIS SERVICE TO SUBSTANCE ABUSE FREE ENVIRONMENT INC. WHEREAS, the Chesterfield County Board of Supervisors is committed to addressing concerns about alcohol and drug use and abuse in our community, especially among young people; and WHEREAS, Substance Abuse Free Environment Inc. county, school and community coalition dedicated to healthy community that is free of substance abuse; and SAFE) is a promoting a WHEREAS, Mr. Christopher Lindbloom served as the chairman of SAFE for the past two years; and WHEREAS, Mr. Lindbloom also served on the Drug and Alcohol Abuse Task Force representing the Midlothian District for three years, prior to the task force's merging with SAFE; and WHEREAS, Mr. Lindbloom hosted a community meeting with Ms. Mary Ann Solberg, Deputy Director of the Office of National Drug Control Policy; and WHEREAS, Mr. Lindbloom provided leadership to SAFE during a period of organizational change and expansion, successfully guiding SAFE's transition to an organization with increased representation from multiple sectors of the community; and WHEREAS, Mr. Lindbloom initiated the development of a SAFE speakers bureau and was an active participant on the speakers bureau; and WHEREAS, Mr. Lindbloom heightened awareness in the community of substance abuse issues through his thoughtful and heartfelt presentations in many settings. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes and thanks Mr. Christopher Lindbloom for his leadership, service and commitment to SAFE and to the prevention of substance abuse among the young people of Chesterfield County. 000032 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: August 25, 2004 Item Number: 8.B.2.c. Subiect: Resolution Clarifying that Members of the County's Auxiliary Police Force Are Considered to be County Employees for Purposes of Worker's Compensation Act County Administrator's Comments: County Administrator: Board Action Requested: Adopt a Resolution Clarifying that Members of the County's Auxiliary Police Force are Considered to be County Employees for Purposes of the Worker's Compensation Act. Summary of Information: In response to changes in state law, the Board of Supervisors on March 10, 2004 adopted an ordinance that establishes an auxiliary police force for the County. The auxiliary police force replaces the current special police force and will be comprised of former special police members. The effective date of the auxiliary force ordinance was delayed until September 1, 2004 to provide the Police Department with sufficient time to make preparations for the auxiliary police force. Under state law, the Board must adopt a resolution providing that auxiliary police officers are considered to be employees of the County for the officers to be covered by the worker's compensation act. The Board previously took action in 1976 and 2000 that provided that special police officers were covered by worker's compensation; this agenda item will clarify that this coverage will continue for auxiliary police officers. There are 26 officers who are expected to become auxiliary police officers. Preparer: Steven L. Micas Attachments: No Title: County Attorney 1923: 66389.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Staff recommends that the Board adopt a resolution pursuant to Va. Code Section 65.2-101 that acknowledges that members of the auxiliary police force shall be considered to be employees of the County for purposes of Title 65.2 (Worker's Compensation) of the Code of Virginia and that adoption of this agenda item shall constitute adoption of such a resolution. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: Subject: August 25, 2004 Item Number: 8.B.3. Donation of Obsolete, Surplus Fire Truck Parts and Equipment to Old Dominion Historical Society, a Non-profit Historical Organization County Administrator: ~ Board Action Requested: The Board is requested to approve the donation of surplus fire truck parts and equipment to the Old Dominion Historical Society Summary of Information: The Chesterfield Fire and Emergency Medical Services Department currently has in its possession old and outdated fire truck parts and equipment, which are no longer usable by the Department and therefore no longer have any value to the County. Typically, the County, through the Purchasing Department, auctions old and outdated equipment such as fire truck parts and equipment to the highest bidder pursuant to public auction. However, the Old Dominion Historical Society has indicated a desire to salvage and restore the equipment for display as antiques. Under Virginia law, the Board may choose to donate the equipment to Old Dominion Historical Society rather than auction the equipment since Old Dominion is a non-profit organization engaged in Preparer: Steven A. Elswick Attachments: Ycs No Title: Chief, Chesterfield Fire and EMS 0500:66476.1 ~00033 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Date: Auvust25,2004 commemorating historical events and is thus eligible to receive donations from the County under Va. Code § 15.2-953(B). Staff recommends approval of this donation. 000034 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Date: Au~lust 25, 2004 Budget and Management Comments' This item requests that the Board authorize the Chesterfield County Fire and EMS Department to donate obsolete fire truck parts to the Old Dominion Historical Society for their use in restoring antique fire trucks. The parts are salvage and outdated and have no monetary or asset value. Preparer: RebeccaT. Dickson Title: Director, Budget and Manaqement 000035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.4. Subiect: Authorization to Allow Auxiliary Police Officers with Over Twenty Years of Service to Purchase Their Service Handgun County Administrator's Comments: ~/~~~,~=>/~ ~~ County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to provide written authorization or approval to allow auxiliary law enforcement officers with more than 20 years of service to purchase their service weapon at a price that is equivalent to or less than the fair market value on the date of purchase. Summary of Information: Code of Virginia § 59.1-148.3 authorizes the Chesterfield County Police Department to allow full-time sworn law-enforcement officers who retire after at least 20 years of service or as a result of a service-incurred disability to purchase their service handgun at a price of $1.00. Code of Virginia § 59.1-148.3 (H) authorizes local police departments to allow any auxiliary law-enforcement officer with more than 20 years of service to purchase their service handgun at a price that is equivalent to or less than the weapon's fair market value on the date of purchase by the officer. The enabling legislation requires written authorization or approval from the local governing body. Auxiliary Police Officers are dedicated volunteers who make a valuable contribution to the County and the public safety of our citizens. The Police Department requests the Board of Supervisors to authorize and approve the purchase of service handguns by qualified officers in accordance with state law. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes ~] No 000036 § 59.1-148.3. Purchase of handguns of certain officers. mo The Department of State Police, the Department of Game and Inland Fisheries, the Department of Alcoholic Beverage Control, the Marine Resources Commission, the Capitol Police, the Department of Conservation and Recreation, the Department of Forestry, any sheriff, any regional jail board or authority and any local police department may allow any full-time sworn law-enforcement officer, deputy, or regional jail officer, a local fire department may allow any full-time sworn fire marshal, the Department of Motor Vehicles may allow any law- enforcement officer, and any institution of higher learning named in § 23-14 may allow any campus police officer appointed pursuant to Chapter 17 (§ 23-232 et seq.) of Title 23, retiring on or after July 1, 1991, who retires after at least 20 years of service or as a result of a service-incurred disability to purchase the service handgun issued to him by the agency or institution at a price of $1. This privilege shall also extend to any former Superintendent of the Department of State Police who leaves service after a minimum of five years. Other weapons issued by the Department of State Police for personal duty use of an officer, may, with approval of the Superintendent be sold to the officer subject to the qualifications of this section at a fair market price determined as in subsection B, so long as the weapon is a type and configuration that can be purchased at a regular hardware or sporting goods store by a private citizen without restrictions other than the instant background check. Bo The agencies listed above may allow any full-time sworn law-enforcement officer who retires with 10 or more years of service, but less than 20, to purchase the service handgun issued to him by the agency at a price equivalent to the weapon's fair market value on the date of the officer's retirement. Any full-time sworn law- enforcement officer employed by any of the agencies listed above who is retired for disability as a result of a nonservice-incurred disability may purchase the service handgun issued to him by the agency at a price equivalent to the weapon's fair market value on the date of the officer's retirement. Determinations of fair market value may be made by reference to a recognized pricing guide. Co The agencies listed above may allow the immediate survivor of any full-time sworn law-enforcement officer (i) who is killed in the line of duty or (ii) who dies in service and has at least 20 years of service to purchase the service handgun issued to the officer by the agency at a price of $1. Do The governing board of any institution of higher learning named in § 23-14 may allow any campus police officer appointed pursuant to Chapter 17 (§ 23-232 et seq.) of Title 23 who retires on or after July 1, 1991, to purchase the service handgun issued to him at a price equivalent to the weapon's fair market value on the date of the officer's retirement. Determinations of fair market value may be made by reference to a recognized pricing guide. The Department of State Police may allow any full-time sworn state police law-enforcement officer who retires as a result of a service-incurred disability and who was on disability leave at the time the Department issued 10- mm semiautomatic handguns to its officers to purchase one of the 10-mm semiautomatic handguns used by the Department of State Police at a price of $1. Fo The Department of State Police may allow any officer who at the time of his retirement was a full-time sworn law-enforcement officer and who retires after 20 years of state service, even if a portion of his service was with another state agency, to purchase the service handgun issued to him by the Department at a price of $1. Go The sheriff of any county with a population between 63,000 and 65,000 may allow any auxiliary or volunteer deputy sheriff with a minimum of 15 years of service, upon leaving office, to purchase for $1 the service handgun issued to him. 000037 Ho Any sheriff or local police department, in accordance with written authorization or approval from the local governing body, may allow any auxiliary law-enforcement officer with more than 20 years of service to purchase the service handgun issued to him by the agency at a price that is equivalent to or less than the weapon's fair market value on the date of purchase by the officer. (1989, c. 175; 1990, c. 359; 1991, c. 389; 1992, cc. 63, 83, 195; 1996, c. 50; 1998, c. 173; 1999, c. 312; 2000, c. 391; 2002, c. 25; 2003, c. 106; 2004, c. 136.) 0000.. $ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: State August 25, 2004 Road Acceptance Item Number: 8.B.5. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Clover Hill: Brookfield North, Section 1 Matoaca: St. James Woods, Section L Preparer: Richard M. McEIfish Title: Director, Environmental Engineering Attachments: Yes ['~INo # TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BROOKFIELD NORTH, SEC 1 DISTRICT: CLOVER HILL MEETING DATE: 25 August 2004 ROADS FOR CONSIDERATION: MORELOCK DR Vicinity Map: BROOKFIELD NORTH, SEC 1 Produced By Chesterfield County GIS 000040 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - ST JAMES WOODS, SEC L DISTRICT: MATOACA MEETING DATE: 25 August 2004 ROADS FOR CONSIDERATION' BANTRY DR WESTBURY BLUFF DR WESTBURY KNOLL LN Vicinity Map: ST JAMES WOODS, SEC L RD ....... Produced By Chesterfield County GIS 00004~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: August 25, 2004 Item Number: 8.B.6. Subiect: Renewal of Health Care Contract with Anthem and Dental Care Contract with United Concordia Companies, Incorporated for 2005 County Administrator's Comments: ~/~<7..~c~ /~o~ County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to renew contracts with Anthem and United Concordia Companies, Inc. for 2005 at the rates attached. Summary of Information: With the technical assistance of Palmer & Cay, a national benefits consulting firm, County and Schools staff recently completed the rate renewal process for the 2005 Employee Health and Dental Programs. In order to provide employees with quality health and dental care options, it is recommended that the County renew its current dental contract with United Concordia and its current health care contract with Anthem. Under the proposed 2005 program, employees will have the choice of three different Anthem health plans (two HMOs and a PPO) and two dental plans (basic and comprehensive). Health Care rates will increase 9.4%, but dental rates will decrease 5.55%. The joint Board of Supervisors and School Board Benefits Committee met on August 19, 2004, and recommends approval to the full boards. The School Board will approve a similar agenda item on August 24, 2004. Preparer: Karla J. Gerner Title: Director, Human Resource Manaqement Attachments: Ycs # 000042 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25, 2004 Budqet and Mana.qement Comments: This item requests that the Board authorize the renewal of a health care contract with Anthem Healthkeepers and a dental care contract with United Concordia, Inc for the calendar year 2005. The renewal rates are listed on the attached schedule. The proposed rates represent an increase in health care costs of 9.4% and a decrease in dental care costs of 4.1% for calendar year 2005. The higher premiums will require an increase in the FY2006 budget by approximately $942,000 for general fund departments. The $942,000 increase has already been included in the FY2006 approved budget. Based on current trends in the healthcare industry, further rate increases can be expected for calendar year 2006. The County can anticipate a cost increase of approximately 16% for fiscal year 2007 budget. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement ~8~ ooo ~o~ ~o~ ~o~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: Au~lust 25~ 2004 Item Number: 8.B.7. Subject: Set Public Hearing to Consider Amendments to the County's Business License Tax Ordinance County Administrator'sComments: !i~-J~L~ ~.~LL~ /~d~ County Administrator: Board Action Requested: The Board is requested to set a public hearing for September 22, 2004 to consider amendments to sections of the County Code relating to the business license tax. Summary of Information: Beginning in 2000, as part of a continuing effort to attract and retain businesses in the county, the Board of Supervisors capped the revenue received annually from the business license tax in the budget at $15.6 million. Staff estimates that since 1997, changes to the ordinance have resulted in estimated cumulative savings to businesses of approximately $28 million. Since business license revenues significantly exceeded the cap, revisions were made to rates and exemption levels in calendar years 2001 and 2002 to provide additional tax relief to businesses. In 2002, the Board increased the exemption of gross receipts from $100,000 to $200,000, and reduced rates within most categories by 5%, except for the professional and personal services categories where the rates were reduced about 8%. Changes to the ordinance were not made for 2003 or 2004 because the license revenue in the preceding year either just slightly exceeded the cap or fell short. Revenue received from business licenses in the fiscal year just ended exceeded the cap by approximately $1.0 million. Consequently, adjustments to rates for 2005 are being recommended to the Board of Supervisors. Preparer: Rebecca T. Dickson Title: Director, Budget and Mana.qement Attachments: Yes 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25, 2004 Summary of Information (continued): Staff is recommending the Board amend the rates in the professional, financial and real estate services categories from $0.53 to $0.45 per $100 (a 17% decrease) and in the personal or business services category from $0.33 to $0.30 per $100 (a 10% decrease). These categories were specifically chosen to maximize impact on business growth in the county. Staff is estimating that approximately 1,550 businesses would be affected by this recommendation. In addition to the above amendments, staff is recommending amendments relating to the business license tax on flea markets, craft shows and trade shows. Currently, the tax rate is $2.00 per day for each merchant participating in a show. There is not a cap on the license tax paid per show. Staff is proposing a maximum license tax of $250 per show (show not to exceed seven consecutive days). Staff estimates that this amendment would save businesses in this category approximately $10,000 per year. Staff is also recommending a change in the time payment would be due to not later than three business days following the conclusion of the show. Reductions in these categories, in conjunction with the ordinance amendment for financial services adopted April 28, 2004, would effectively bring 2005 business license revenue in line with the cap. Staff invited representatives from various Chesterfield County business organizations to a meeting on August 23rd to provide additional input regarding these recommended business license changes. The ordinance is attached. effective January 1, 2005. If approved, these amendments would become 000046 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 6-27, 6-28, 6-29, 6-30, 6-32, 6-35 AND 6-50 RELATING TO BUSINESS LICENSES FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1 That Sections 6-27, 6-28, 6-29, 6-30, 6-32, 6-35 and 6-50 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 6-27. Financial services. Every person engaged in a financial service shall pay a license tax of $0.52 $0.45 per $100.00 of base year gross receipts. However, in no case shall the tax imposed under this section exceed $90,000.00 per year. Sec. 6-28. Real estate services. Every person engaged in a real estate service shall pay a license tax of $0.52 $0.45 per $100.00 of base year gross receipts. Sec. 6-29. Professional services. Every person engaged in a professional service shall pay a license tax of $0.52 $0.45 per $100.00 of base year gross receipts. Sec. 6-30. Miscellaneous services. (a) Every person engaged in a personal or business service shall pay a license tax of $0.22 $0.30 per $100.00 of base year gross receipts. 000 Sec. 6-32. Commission merchants. Every person engaged in business as a commission merchant shall pay a license tax of $0.22 $0.30 per $100.00 of base year gross receipts. OOO 000 Sec. 6-35. Slot machines. 00004'7 (b) Every person selling, leasing, renting or otherwise furnishing or providing a coin-operated amusement machine, as defined in Code of Virginia, § 58.1-3720, and Code of Virginia, § 58.1-3721, shall pay a license tax of $0.~2 $0.30 per $100.00 of base year gross receipts of such operator from amusement machines operated within the county. This section shall not apply to any person owning less than three coin machines and operating such machines on property owned or leased by such person. 000 Sec. 6-50. Flea markets, craft shows and trade shows. OOO (c) The license tax imposed by this section shall be equal to $2.00 per day for each merchant participating in a flea market, craft show or trade show during such day or any portion of such day. The maximum tax shall not exceed $250.00 for each license for a show, but each flea market, trade show or craft show shall require a separate license. Such license shall not be granted for a period of time in excess of seven (7) consecutive days. In the event that a show taxed pursuant to this section exceeds seven (7) consecutive days in length, the organizer, promoter or manager shall be required to obtain a new license for each additional seven days, and the maximum tax provided for by this section shall apply to the new license. Such license tax shall be due and payable.,^n t~'~_v -.~.~..-.wx~" ~,~,~v_.. .... .. _.~,: ..... .~...~.~ ~,....~' da)' not later than three (3) business days_ following the conclusion of the show. OOO (2) That this ordinance shall become effective January 1, 2005. 000048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: August 25, 2004 Item Number: 8.B.8. Subiect: Approval of FY2006 Priority List of Primary and Interstate Needs County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the attached priority list of highway projects and statement regarding Chesterfield's primary and interstate road needs, and forward this information to the Commonwealth Transportation Board and our Legislative Delegation. Summary oflnformation: The Board of Supervisors adopted a priority list of projects on August 27, 2003, and the list was forwarded to the Commonwealth Transportation Board (CTB) for consideration at last year's Financial Planning and Programming meeting. Last year's meeting for the FY05 Primary Allocation was held on December 1, 2003, and the FY05 Six-Year Improvement Program was approved by the CTB on June 17, 2004. A FY06 Financial Planning and Programming meeting is scheduled for the Richmond District on September 28, 2004. Staff recommends the following changes to the priority list: · The Chippenham Interchange/Route 60 Access project (Priority 17) should be removed from the list because the current master plan for Cloverleaf Mall does not include access from Chippenham Parkway directly to Cloverleaf Mall. · Adjust priority listing. (Continued on next page) Preparer: R.J. McCracken Agen572 Title: Director of Transportation Attachments: Ycs -]No 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) VDOT will conduct the FY06 Financial Planning and Programming meeting on September 28, 2004, in the Richmond District office auditorium, located at 2430 Pine Forest Drive. The purpose of the meeting is to receive comments from local government officials and citizens that will assist the CTB in updating the Virginia Transportation Six-Year Improvement Program for FY06. The Virginia Transportation Six-Year Improvement Program lists projects expected to go to construction in the next six years or have been partially funded for design and construction. VDOT's meeting provides the county with the opportunity to recommend priority projects to the CTB on Chesterfield's primary and interstate road needs. The county's Secondary Road Six-Year Program for improvements to the county's secondary road system will be considered by the Board of Supervisors this fall. The recommended priority list is shown on Attachment A. A location map and description of each project is shown on Attachment B. A recommended statement to be submitted to the CTB is shown in Attachment C. The total cost of the recommended Chesterfield priority projects is approximately $158 million. The Richmond District consists of fourteen counties and eight cities/towns. The District's total primary, secondary and interstate construction allocation for last year was approximately $159 million. Recommendation: Staff recommends: 1) The Board approve the recommended priority list of highway projects and statement; and 2) The approved priority list and statement be forwarded to Chesterfield County's Legislative Delegation and the Commonwealth Transportation Board. District: Countywide 000050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS PROPOSED PRIORITY LIST OF HIGHWAY PROJECTS August 25, 2004 NEW OLD COST IN PRIORITY PRIORITY PROJECT DESCRIPTION FROM TO MILLIONS 1 1 Route 360 8 Lanes Swift Creek Winterpock Rd. $10.0 2 2 Route 10 6 Lanes A. 1-95 Ware Bottom Springs Rd. $15.0 B. Ware Bottom Spr. Rd. Meadowville Rd. $12.0 C. Route 1 1-95 $3.0 3 3 Route 60 6 Lanes Courthouse Rd. Old Buckingham Rd. $8.0 4 4 1-295 Interchange Meadowville Rd. -- $20.0 5 5 Centralia Road Intersect. Impr. Route 10 Chester Rd. $6.0 6 6 Route 360 8 Lanes Route 288 Swift Creek $3.0 7 7 Huguenot Road 6 Lanes Route 60 Alverser Dr. $1.5 8 8 Route 360 6 Lanes A. Winterpock Rd. Woodlake Pky. $5.0 B. Woodlake Pky. Otterdale Rd. $12.0 9 9 Powhite Parkway 4 Lanes Coalfield Rd. 1500' west of Coalfield Rd. $1.0 10 10 New Freeways Prel. Engr. & A. Coalfield Rd. Route 360 $1.5 (Powhite Pky. Ext., Right-of-Way B. Powhite Pky. Ext. 1-95 $4.5 East/West, C. East/West Freeway 1-85 $1.0 North/South) * 11 * 11 Signalization Var. Locations Countywide -- $1.0 12 12 Sight & Sound Powhite Pky., Countywide -- $15.0 Barriers Route 288 13 13 Route 145 Intersect. Impr. Kingsdale Road -- $1.9 14 14 Park/Ride Commuter Countywide -- $1.0 Facilities Parking Lots 15 15 Remove Tolls Powhite Pky. Ext. Chippenham Pky. Route 288 $82.4 16 16 High Speed Rail .... Chesterfield -- TOTAL FOR NEW PRIORITY $205 PROJECT DELETION RECOMMENDED * SIGNALIZATION REQUESTS RECEIVED THROUGH THE BOARD: ROUTE 360 AT LYNVIEW DRIVE & BROADSTONE ROAD POWHITE PARKWAY/OLD HUNDRED ROAD AT BRANDERMILL PARKWAY ROUTE 60 CORRIDOR SIGNAL IMPROVEMENTS ROUTE 10 AT ECOFF AVENUE & PARKER LANE ROUTE 1 AT BERMUDA HUNDRED ROAD & SAND HILLS DRIVE RIVER ROAD AT PICKETT AVENUE ATTACHMENT A 00005 RECOMMENDED PRIORITY LIST OF HIGHWAY PROJECTS AUGUST 25, 2004 Priority Projects not shown on map: (~ SIGNALIZATION (~) SIGHT/SOUND BARRIERS (~) PARK/RIDE FACILITIES i~ TOLL REMOVAL, POWHITE PKY. (~ HIGH SPEED RAIL PRIORITY PROJECT ATTACHMENT B PAGE 1 OF4 00005;;8 RECOMMENDED PRIORITY PROJECT DESCRIPTIONS e Route 360 (Swift Creek to Winterpock Road) - widening to eight lanes This section of Route 360 carries 69,000 vehicles per day. This volume is expected to increase to approximately 95,000 vehicles per day by the year 2025. The county has completed road design and right-of-way acquisition for a west bound lane widening project. Funding is available in the current plan for partial construction of westbound lanes. Additional funding for the east bound widening is projected in the fifth and sixth years of the current plan. No construction date is identified. Route 10 ( Route 1 to Meadowville Road ) - widening to six lanes This section of Route 10 is carrying approximately 45,000 vehicles per day. This volume is expected to increase to 65,000 vehicles per day by the year 2020. The county has completed design of Route 10 from Interstate 95 to Meadowville Road. The Commonwealth Transportation Board approved the design in Fall 1999. Funds for right-of-way acquisition and construction of this project are not in VDOT's current Six-Year Improvement Program. Route 60 (Courthouse Road to Old Buckingham Road) - widening to six lanes This section of Route 60 is carrying approximately 49,000 vehicles per day. This volume is expected to increase to 57,000 vehicles per day by the year 2020. This project is not in VDOT's current Six-Year Improvement Program. Interstate 295/Meadowville Road Interchange This interchange is needed to help promote economic development and to prevent unacceptable levels of service in the future on Route 10, Meadowville Road, and North Enon Church Road. The county has completed the design. Almost all right-of-way needed for construction of the interchange has been committed. Centralia Road (Route 10 to Chester Road) - intersection improvements, various locations Centralia Road carries approximately 11,000 vehicles per day. This volume is expected to increase to 16,000 vehicles per day by the year 2020. A high volume of truck traffic and the lack of turn lanes reduces the operational efficiency of the road. A 1993 VDOT safety study recommends several turn lanes and other improvements. This project is not included in VDOT's current Six-Year Improvement Program. Route 360 (Route 288 to Swift Creek) - widening to eight lanes This section of Route 360 carries 69,000 vehicles per day. This volume is expected to increase to 95,000 vehicles per day by the year 2020. Four lanes have been provided eastbound. However, a fourth westbound lane is needed to relieve congestion. This project is not included in VDOT's current Six-Year Improvement Program. ATTACHMENT B Page 2 of 4 000053 e 10. 11. 12. Huguenot Road (Route 60 to Alverser Drive) - widening to six lanes This section of Huguenot Road is carrying approximately 44,000 vehicles per day. This volume is expected to increase to 50,000 vehicles per day by the year 2020. This project is not in VDOT's current Six-Year Improvement Program. Route 360 (Winterpock Road to Otterdale Road) - widening to six lanes This section of Route 360 carries between 23,000 and 45,000 vehicles per day. This volume is expected to increase to 38,000 and 65,000 vehicles per day by the year 2020. This project is not included in VDOT's current Six-Year Improvement Program. Powhite Parkway (Coalfield Road to 1~500 feet west of Coalfield Road) - widening to four lanes This section of Powhite Parkway carries approximately 16,000 vehicles per day. This volume is expected to increase to 40,000 vehicles per day by the year 2020. The Route 288 project included construction of two additional lanes on Powhite Parkway from Route 288 to Coalfield Road. This project will extend the four lane road through the Coalfield Road intersection. This project is not in VDOT's current Six-Year Improvement Program. Powhite Parkway Extension; East-West Freeway; North-South Freeway Preliminary engineering and right-of-way acquisition are necessary for the county's outer beltway (Powhite Parkway Extension from Route 288 to Route 360; East-West Freeway from Route 360 to Interstate 95; and North-South Freeway from East-West Freeway to Interstate 85). Preliminary engineering is needed to properly identify the location of the beltway. Right-of-way should be acquired where growth threatens to block the corridors. This project is not in VDOT's current Six-Year Improvement Program. Signalization (Countywide) The installation of traffic signals is needed at various intersections. Signalization requests on primary roads received through Board members include: Route 360 at Lynview Drive; Route 360 at Broadstone Road; Powhite Parkway/Old Hundred Road at Brandermill Parkway; Route 10 at Ecoff Avenue; Route 10 at Parker Lane; River Road at Pickett Avenue; Route 1 at Bermuda Hundred Road; Route 1 at Sand Hills Drive; and signal improvements along the Route 60 corridor. VDOT's current Six-Year Improvement Program includes approximately $200,000 each year for signalization needs throughout the entire Richmond District. Sight and Sound Barriers (Countywide) These barriers are needed to reduce the impacts of the roadways on adjoining neighborhoods. This project is not included in VDOT's current Six-Year Improvement Program. ATTACHMENT B Page 3 of 4 0000.':;4 13. 14. 15. 16. Route 145/Kingsdale Road Intersection - signalization and intersection improvements Route 145 carries approximately 10,000 vehicles per day and Kingsdale Road has approximately 3,500 vehicles per day at the Kingsdale Road intersection. Installation of a traffic signal and turn lanes are needed to make this intersection function properly. This project is funded in VDOT's CUlTent Six-Year Improvement Program and is expected to be advertised for construction in August. Until it is under contract, we recommend it remain on the list. Park and Ride Facilities (Countywide) Preliminary engineering is required to identify potential park and ride facility locations. These facilities will be needed in the future to help reduce countywide traffic congestion. This project is not included in VDOT's current Six-Year Improvement Program. Remove Tolls on the Powhite Parkway Funding is needed to retire the debt on Powhite Parkway from Chippenham Parkway to Route 288 and allow the tolls to be removed. This project is not included in VDOT's current Six- Year Improvement Program. High Speed Rail Funding is necessary to develop high speed rail service in Chesterfield County and the region. This project is not included in VDOT's current Six-Year Improvement Program. ATTACHMENT B Page 4 of 4 000055 VDOT's FY06 Regional Financial Planning and Programming Meeting September 27, 2004 I am Kelley Miller, Chairman of the Chesterfield County Board of Supervisors. I appreciate the opportunity to present some of Chesterfield County's primary and interstate road needs to the Commonwealth Transportation Board. For the record, I am submitting Chesterfield County's priority list of highway projects. A copy of the list is attached. In the interest of time, I will only address our highest priorities. Our number one priority project, the widening Route 360 to eight lanes from Swift Creek to Winterpock Road, has not been funded for construction. Both the County and the Department have worked towards getting this project constructed to help alleviate congestion along the 360 corridor. The current Six-Year Improvement Program designates available funds on this project to construct a short westbound lane section. The eight-lane project will be delayed as funding is not available for completion of the project. The Department needs to provide funds for completion of the eight-lane project in the FY06 allocation. Route 10 in the Enon area is our second priority project. Route 10 needs to be widened to six lanes from Route 1 to Meadowville Road. In September 1999, construction plans for the widening of Route 10 from 1-95 to Meadowville Road were approved by the Commonwealth Transportation Board. This project is ready to go to right-of-way and construction if funding is provided. The project could be constructed in phases with the first phase being the section from 1-95 to Ware Bottom Spring Road. The third priority I would like to discuss is the Route 60 project from Courthouse Road to Old Buckingham Road. This section of Route 60 needs to be widened to six lanes. Traffic volumes on this corridor are already heavy and are expected to increase in the future. Widening of this section of Route 60 should relieve some of the traffic problems we are experiencing on Old Buckingham Road. Finally, the last project I would like to discuss is our fourth priority which is the Interstate 295/Meadowville Road Interchange. Construction of this interchange is needed to promote economic development and prevent unacceptable levels of service on Route 10 and other area roads. The county has completed design on the project and has control of the remaining right-of- way needed for construction of the interchange. The current Six-Year Improvement Program allocated $1.66 million in FY05 for this project. We would like to thank Congressman Forbes for his efforts in obtaining these additional funds. Funding for construction of this project should be programmed in the next Six-Year Improvement Program. In closing, let me thank Commissioner Shucet, the Central Office, District and Residency staff with whom we work on a daily basis, for all their help. We look forward to working with you in the future. I will be glad to answer any questions. ATTACHMENT C 0000 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.9.a. Subiect: Request to Quitclaim a Sixteen-Foot Drainage Easement (Private) Across the Property of Outback Steakhouse of Florida, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' drainage easement (private) across the property of Outback Steakhouse of Florida, Inc. Summary of Information: Outback Steakhouse of Florida, Inc. has requested the quitclaim of a 16' drainage easement (private) across its property, formerly owned by GP Associates, L.P., as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Yes ---]No 000057 VICINITY SKETCH REQUEST TO QUITCLAIM A SIXTEEN-FOOT DRAINAGE EASEMENT (PRIVATE) ACROSS THE PROPERTY OF OUTBACK STEAKHOUSE OF FLORIDA INC ~ tJ FF TRg TROpHYI~UCK c7 ~N Chesterfield Coun~ Department of Utilities 1 I~cl eqaal~ 625/eet 000055 0 P ASSOCIATE~ LY"Y.vn DB 2245 PO 682 .......... , ......... ~U ~~~~ ,~,,~ ~ ~ ,~-~' '_ - -F~ ~s~ ~~r~~.~° HILL LAND COMPANY, LC.C. ~ 2527 ~¢' J5 0.5045 ~CS[S L ~~ RIVE NAIL SET 124..50' U.S. ROUTE N58'50'40'E 20' 0F.D/CATED TO PUBUC ROAD, DB 2179, PO 114& ROD FD. 227.2' TO FAST OF CHITAL DR., EXT'D. {~ ,360 HULL STREET ROAD (200' ULTIMATE R/q~ F.A,,~MEN? FLAT SgO~mO PROPOSED 16' DRAJNAOE EASEMENT .(PRIVA1E') .ACROSS PROPERI~ES LOOMED SOU1H OF U.S. ROU'IE 360 AND FAST OF MATOACA DI~i-ll{CT, CI'I~. C(XINIY, {{MA 1'30' AUGUST l, lgg, t. REV. AUGUST 17, lgg4 REV. AUOUST 18, lgg4 CHARLES H. FLEET & ASSOCS., P.C. ENGINEERS & SURVEYORS I01 BWO~ I~0~, ~ 204 RlCiBIOI~), ¥~. 232~5 PH. 804-330-56"/6 '0059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.9.b. Subiect: Request to Quitclaim a Temporary Reduced Imperviousness Best Management Practice Easement Across the Property of Piney Branch Development CompanyJ County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a temporary reduced imperviousness best management practice easement across the property of Piney Branch Development Company. Summary of Information: Dave Barthol has requested the quitclaim of a temporary reduced imperviousness best management practice easement across the property of Piney Branch Development Company as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes --]No #00OO6o VICINITY SKETCH REQUEST TO QUITCLAIM A TEMPORARY REDUCED IMPERVIOUSNESS BEST MANAGEMENT PRACTICE EASEMENT ACROSS THE PROPERTY OF PINEY BRANCH DEVELOPMENT COMPANY N Chesterfield County Department of Utilities Right Of Way Office O0006X · 'Z(:]fl~O: A / ROUT~ 708 (~0' ~1 i~'~, DEVELOPMENTCC).~Dmn~,r 000062 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.9.c. Subiect: Request to Quitclaim a Sixteen-Foot Drainage Easement Across the Property of Clover Hill Land Company, L.L.C. County Administrator's Comments: /[..i~-~~,j ./~)/~'~ Private) County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' drainage easement (private) across the property of Clover Hill Land Company, L.L.C. Summary of Information: Balzer & Associates, Inc. has requested the quitclaim of a 16' drainage easement (private) across the property of Clover Hill Land Company, L.L.C. as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: -]No ~O00~G VICINITY SKETCH REQUEST TO QUITCLAIM A SIXTEEN-FOOT DRAINAGE EASEMENT (PRIVATE) ACROSS THE PROPERTY OF CLOVER HILL LAND COMPANY LLC LN Chesterfield County Department of Utilities 1 link eq{al~ 6251~et 000064 ' ............... ,,o. iI:~~,~,-~ ~ -~ ~'~~/r~ i~.~o. ' CLO~R HILL LAND COUPANY, L.C.C.  ~ 0.5045 ACRES I ~ I ASPHALT PAVED 124.50' N58'50'40"E ROD FD. NAIL SET :~o' I~.D/OATED TO PUBLIC ROAD,. DB 217g, PO 1145. 227.2' TO EAST UNE ..... I OF CHITAL DR., --~T'D. ROUE f ~0 HULL STREET ROAD (2o0' ULT~.Ar~ ~r PLAT SHO~O.PROPOSED OR~AO~ F. AS~ENT (PRWA~'.AOROSS PROPER'~ LOOA1ED SOUTH OF U.S. ROU1E 360 AND EAST OF IH/TM. ORII~ IIATOAOA OISTRIOT, ~ES1ERFIB. D, (X)UN1Y, I/IRIINIA 1'~30' AUGUST 1, lgg4 REV. AUOUEiT 17, lgg4. REV. AUGUST 18, lgg4 CHARLgS H. FI~gT & ASSOCS., ?.C. , ENGINEERS & SURYEYORS 101 BUFORD ROAD, SUITS 204 RICHMOND, VA. 23235 PH. 804-330-5676 00~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.10. Subiect: Conveyance of Easements to Columbia Gas of Virginia, Incorporated County Administrator's Comments: ~ ~ /~,~//) County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. for the Hull Street Road Widening Project. Summary of Information: Staff requests that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. for the Hull Street Road Widening Project. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: ¥CS --]No 000066 VICINITY SKETCH CONVEYANCE OF EASEMENTS TO COLUMBIA GAS OF VIRGINIA, INC. woo~ ~N N Chesterrmld County Department of Utilities Right Of Way Office 000067 l! i! ,MI O000G$ I! 000069 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.11.a. Subiect: Acceptance of Parcels of Land Along the East Right of Way Line of 01d Hundred Road from the Trustees of Countryside Christian Church County Administrator's Comments: County Administrator: BoardAction Reques~d: Accept the conveyance of two parcels of land containing a total of 0.594 acres along the east right of way line of Old Hundred Road (State Route 754) from the Trustees of Countryside Christian Church, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedications of these parcels conform to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ---'] No ~000070 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE EAST RIGHT OF WAY LINE OF OLD HUNDRED ROAD FROM TRUSTEES OF COUNTRYSIDE CHRISTIAN CHURCH genito road t.N PL Chesterfield County Department of Utilities 1 llcl eqra~ 6~333 Set 000073. !! I I I I I I / I / I IIII ' ! ! ! ! ! 0000?:2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.11.b. Subiect: Acceptance of Parcels of Land Along the West Right of Way Line of Perrymont Road from the Trustees of Kingsland Baptist Church County Administrator's Comments: County Administrator: BoardActionReques~d: Accept the conveyance of eight parcels of land containing a total of 0.101 acres along the west right of way line of Perrymont Road (State Route 1625) from the Trustees of Kingsland Baptist Church, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conform to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Right of Way Mana,qer Attachments: Ycs ~00073 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE WEST RIGHT OF WAY LINE OF PERRYMONT ROAD FROM THE TRUSTEES OF KINGSLAND BAPTIST CHURCH D RD KINGSDALE RD 'O Chesterfield County Department of Utilities 1 bcl eq~al~ 6~333 l~et 0000~4 GEORGE A DA V1S 8718 PERRYMONT ROAD 792672154400000 DB '1784 PG 166 ZONE C-.? CRESENT PARK S/D BLOCK 4 PB 4 PO 110 NO~: DATA ~0~ FRO~ PLA~ BY O~ERS. OWNER: KINGSLAND BAPTIST CHURCH PROJ. #: 04-0110 SITE PLAN #: 04PR0309 N$672~95. 81 KtNGSLAND BAPTIST CHURCH 8725 iPERRYMONT ROAD 7926 2~2 4 9 3 700000 DB 11J6 PC 592' ~. 16Z6 '~0~ ~/'~'') '¢' ~K8 sLAND BAPTIST CHUR KING T ROAD RRYMON 801 P~-.800000 7926725/'~ DB 255 PG 86 ~0I~o PARCEL ACRES $.F'. A 0.0082 .558 B O. 012 515 C 0.0057 249 D 0.0061 266 E 0.034 1,500 F O. 011 500 G 0.011 500 PLAT DEDICATING 0.101 ACRES. FROM THE PROPERTY OF KINGSLAND BAPTIST.CHURCH IN THE BERMUDA MAGISTERIAL COUNTY OF CHESTERFIELD, VIRGINIA SCALE: 1" = 60' H 0.011 500 TOTAL O. 101 4,388 8CA.[,,~ 1' - 60' DATE: MAY 11, 2004 HULCHER & ASSOCIATES INC. I (5901 LAKESIDE AVENUE[ SHEET__ RICHMOND VIRGINIA, ~3~28 ENGINEER'S COMMISSION NO. 0321 ~C0R0~ __OF, P.B. PG. 000075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.11.c. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of Curtis Street and the East Right of Way Line of Harrowgate Road from the Trustees of Chester Christian Church County Administrator: BoardAction Requested: Accept the conveyance of a parcel of land containing 0.29 acres along the north right of way line of Curtis Street (State Route 1520) and the east right of way line of Harrowgate Road (State Route 144) from the Trustees of Chester Christian Church, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs -]No 000076 'VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF CURTIS STREET AND THE EAST RIGHT OF WAY LINE OF HARROWGATE ROAD FROM THE TRUSTEES OF CHESTER CHRISTIAN CHURCH Sla. J? CI~'EK CT N Chestarl~eld County Department of Utllll]e~ Right Of Way Office 000077 Z I £80YN m~mz I z~ ~om~N ) IIII ] ~'~ 0.0 ~Z 0 0050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.12. Subiect: Request Permission for a Proposed Carport to Encroach Within a Sixteen-Foot Drainage and Utility Easement Across Lot 16, Block O, Meadowdale, Section D County Administrator's Comments: ?Q~_: ~~ /~/7~.,~? County Administrator: Board Action Requested: Grant Kuong M. Ky and Sopheak S. Ky, permission for a proposed carport to encroach within a 16' drainage and utility easement across Lot 16, Block O, Meadowdale, Section D, subject to the execution of a license agreement. Summary of Information: Kuong M. Ky and Sopheak S. Ky have requested permission for a proposed carport to encroach within a 16' drainage and utility easement across Lot 16, Block O, Meadowdale, Section D. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs -'] No (~00081 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED CARPORT TO ENCROACH WITHIN A 16' DRAINAGE & UTILITY EASEMENT ACROSS LOT 16, BLOCK O, MEADOWDALE, SECTION D MEAD~ OT ~.RRYBROOK DR ~ OBAL CT CT DR N Chesterfield CoUnty Department of Utilities Right Of Way Office oOoosz /4 L~r / 7 Kuong M. Ky Sopheak S. Ky · 6425 Esskay Ro~ DB. 4702 PG. 98 piN: 783682432700000 t AREA TO BE \~LICENSE ~o-r /d~ l~-~ r ' O Date~_:,~ Scale: 1"-, Job No.: · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 · Fax 794-2635 · 1514 East Parham Road · Richmond, Virginia 23228 · 262-6046 · Fax 264-3037 000083 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Date: Auc 2004 Item Number: 8.B.13. Subject: Award of Consulting Services and Software License Agreements for a New Integrated Financial and Human Resources/Payroll Information System County Administrator's Comments: i~¢.~7~::~ - County Administrator: Board Action Requested: The Board of Supervisors is requested to approve the award of contracts to SunGard Bi-Tech, Inc. in an amount not to exceed $5.5 million and authorize the County Administrator to execute the necessary agreements for consulting services and software licenses associated with the new integrated financial and human resources/payroll information system. The Board is also requested to approve the transfer of $284,800 from the school's capital improvement program reserve to the project. Summary of Information: Chesterfield County and Chesterfield County Schools have agreed to participate in the funding, procurement, and implementation of a new integrated information system to replace existing financial and human resources/payroll software systems. A new integrated enterprise-wide software application will replace 15-20 year old legacy systems as well as a disparate array of ancillary systems that have been developed over the years. Project funding has been approved with adoption of the capital improvements program over prior years and contract amounts are within the established budget. After an extensive requirements analysis and public procurement process, it has been determined that SunGard Bi-Tech Inc. is the firm most capable of meeting the requirements of the county and schools. Preparer: Mary Lou Lyle Title: Director of Accountinq Attachments: Yes No ~000084 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: August 25, 2004 Summary of Information (continued) Implementation of this project is planned for a 24 - 30 month period. Consultants, county and schools staff assigned to the project will be temporarily relocated to the old Chester library during the course of implementation. More than 1000 employees will be trained on the new software in core business functions associated with financial and human resources management and payroll. The project budget was developed to fund the costs of consulting services, software, the technology infrastructure and desktop computers, setting up of the project team space and on-going team operations along with funding to backfill key staff positions temporarily vacated by those committed to the project. Business processes will be improved through the use of technology throughout the County departments and Schools, eliminating many manual, redundant activities. The improved availability of financial and workforce data will support more informed decision-making. This joint project between the County and Schools will support more sharing of administrative systems and improve the efficiency of some of our joint activities. 000085 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: August 25, 2004 Budget and Management Comments: This item requests approval of the award of contracts to SunGard Bi-Tech, Inc. for consulting services and software licenses associated with the new integrated financial and human resources/ payroll information system. The Board is also requested to approve the transfer of $284,800 from the school's capital improvement program reserve to the project. The county, schools and utilities are sharing in the cost of this project. Funding has been approved and is included in the capital improvements program. The contract amount is within the established budget for this portion of the project. Project funding includes both current revenues, and lease purchase proceeds. Schools will be sharing in the cost of the debt service, paying 40 percent of the amount financed. In addition, schools are contributing funds from their capital improvement program reserve for the set-up and operating costs at the project team's remote office. The school board previously adopted these funds for this purpose. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 0000S6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.14.a. Subiect: Transfer a Total of $1,675 ($335 each) from the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District Improvement Funds to the Chesterfield County Police Department to Support the TRIAD Program County Administrator's Comments: County Administrator: Board Action Requested: Transfer a total of $1,675 ($335 each) from the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District Improvement Funds to the Police Department to support the TRIAD Program. Summary of Information: Each Supervisor has requested the Board to transfer $335 from their respective District Improvement Fund to the Police Department to support TRIAD program. The TRIAD program was established by the Police Department, the Fire Department and the Sheriff's Department to support crime awareness and reduction programs for senior citizens in the County. The funds will be used to provide partial funding for assisting those who care for victims of Alzheimer's and other related mental disorders and victims who become lost. The Chesterfield County TRIAD program will distribute Lifesaver equipment to interested seniors and educate the senior citizens on the benefits of the Project Lifesaver and Chesterfield TRIAD programs. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Title: Yes ~ No Director, Bud.qet & Management 0425:66393.1 000087 DISTRICT IMPROVEMENT FUNDS APPLICATION Page 1 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield County Police Department If an organization is the applicant, what is the nature and purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to application.) Public Safety 3. What is the amount of funding yofi"are seeking? $1675 .. Describe in detail the funding request and how the money, if approved, will be spent. Local match for Department of Criminal Justice Services - TRIAD Crime Prevention grant. Is any County Department involved in the project, event or program for which you are seeking funds? This grant will provide partial funding for assisting those who care for victims of Alzheimer's and other Related Mental Disorders and victims who become lost. Chesterfield County TRIAD will distribute Lifesaver equipment to interested seniors and educate the senior citizens on the benefits of the Project Lifesaver and Chesterfield TRIAD programs. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Total funding requested with this grant is $6700. This amount will pay for the purchase of twenty-five (25) transmitter packages and nineteen (19) batteries. The amount of federal funds approved is $5025, and the local cash match required is $1675. 000088 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes Yes x Yes x Page 2 No x No No o What is the address of the applicant making this funding request? Chesterfield County Police Department P.O. Box 148 Chesterfield, VA 23832 What is the telephone number, fax number, e-mail address of the applicant? Chesterfield County Police Department Phone 804-748-1266 Fax 804-748-6265 E-mail; FoutzV@chesterfield.gov Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name Date 000089 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.14.b. Subiect: Transfer $3,009 from the Midlothian District Improvement Fund and $3,009 from the Clover Hill District Improvement Fund (total $6018) to the Parks and Recreation Department to Make Field Improvements to the Existing Football/Track Field at Providence Middle School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $3,009 from the Midlothian District Improvement Fund and $3,009 from the Clover Hill District Improvement Fund (total $6018) to the Parks and Recreation Department to make field improvements to the existing football/track field at Providence Middle School. Summary of Information: Supervisors Warren and Barber have requested the Board to transfer $3,009 each from the Clover Hill and Midlothian District Improvement Funds (total $6,018) to the Parks and Recreation Department to make field improvements to the existing football/track field at Providence Middle School. These include the installation of a scoreboard, erecting a press box, improving grading to accommodate bleachers and enhance safety. The A.M. Davis, Reams and Providence Athletic Associations originally requested funds from the County for these improvements. The County is not legally authorized to give money to private organizations like the Association but the County can give money to the Parks and Recreation Department to make capital improvements on County property for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 425:66376.1 Attachments: 000090 Sent By: Lancor: Znc.; 804 272 9391; dUl-~-uo u:eo~j r~yu e DISTRICT IMPROVEMENT FUNDS A_P_ P~L!CATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding , ~ : request? ~d::.l~.i~flS i2,~xd If an organization is the applicant, what is the nature and purpose of the organization? (Also attach orgamzation's most recent articles of incorporation and/or bylaws to application.) ~_0 rY~r'Y~L~C~"I-~ ~ bc'~L~Cd.__ What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Pl ~ 5'C'_ .5 ~-~ Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? JUL-2g-2004 16:52 804 2~2 9391 97X 00009:1 P. 02 Sent By: Lancor, Inc.; 804 272 9391; JUl-~-u~ u:~M; rdg~ ~ Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes W/ No Yes ~/' No Yes t~,/'_ No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. ~itle (if signing on behalf of an organization) Printed Name ~ate 7/~/0 V 04(17 2~.~80 I 00009 T~,--O~--Oa~a ~:~ 884 2~2 939~ 97X P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.14.c. Subiect: Transfer $3,200 from the Matoaca District Improvement Fund to the Parks and Recreation Department for the Department to Purchase Materials to Build a Press Box at Alberta Smith Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $3,200 from the Matoaca District Improvement Fund to the Parks and Recreation Department for the Department to purchase materials needed to construct a press box at Alberta Smith Elementary School. Summary of Information: Supervisor Humphrey has requested the Board to transfer $3,200 from the Matoaca District Improvement Fund to the Parks and Recreation Department for the purchase of materials to build a press box at Alberta Smith Elementary School. The press box will be built at no cost by the parents of the school under the supervision of the Parks and Recreation Department. The Alberta Smith Athletic Association originally requested funds from the County to purchase the materials. The County is not legally authorized to give money to private organizations like the Association but the County can give money to the Parks and Recreation Department to purchase building materials and make capital improvements on County property for a public purpose. The Department must purchase the materials in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Attachments: Yes [-~ No Director, Bud.qet & Manaqement 0425(23):66418.1 000093 08/10/2004 T[TE 14:28 FAX Rpr~ 19 O.~ lO:-~la Har'la~emer~ S~r'~ic~$ 00~-717-6580 [~J.. UUZ/UU3, DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. CompleTing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on 1:he authority of the County to give public funds, such as District Improvement Funds, to private persons or organizalions and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what Js the nature and purpose of the organization? {Also attach organization's most recent articJes of incorporation and/or bylaws to application.) ,, What is the amount of funding you are seeking? Describe in detail the funding reques[ and how the money, if approved, will be spent. 2.00 is any County Department involved in the project, event or program for which you are seeking funds7 If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407;233,~Q 1 RUG-[ 0-2004 14:41 95Z 000094 P. 0~ 08/10/2004 TUE 14:28 FAS Rpr- 1~ 04 lO:5]m Managemen= Ser~ice,~ 804-7~7-6550 ~ uuu/uu~ Page 2 if applicant is aB organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No ~, Yes ~. No Yes ~_ No What is the address of the applicant making this funding request? What is the telephone number, ~ax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of~.~ organization. Signature ¥itle {if signing on behalf of an organi~,ation} Printed Name 000095 AUG-10-2004 14:41 95Z P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: August 25, 2004 Item Number: 8.B.14.d. Subiect: Donate a Total of $6,000 (Bermuda - $3,000, Matoaca - $3,000) from the District Improvement Funds to The Shepherd's Center of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to donate a total of $6,000 (Bermuda - $3,000, Matoaca - $3,000) from the District Improvement Funds to The Shepherd's Center of Chesterfield. Summary of Information: The Shepherd's Center of Chesterfield ("Center") is a non-profit corporation which provides a variety of services to the elderly including recreational and daycare programs that promote independent functioning for the elderly and help to delay the need for more restrictive and costly long-term care for elderly citizens. The County provides additional funding to the Center through the County's Community Contracts program. For FY2005, the Board authorized funding in the amount of $9,000. In the past, the County had no legal authority to give funds directly to the Center since it was not a qualifying organization under §15.2-953 of the Virqinia Code. The 2004 General Assembly amended §15.2-953 to add organizations, like the Senior Center, who provide recreational and daycare services to persons over 65, to the list of organizations to which the Board can donate public funds. Accordingly, the Board is legally authorized to make this donation. In addition, even though the Center does have an affiliation with religious organizations and maintains its office in a church, the County cannot, under federal law, treat the Center differently Preparer: Rebecca T. Dickson Title: Director of Budqet 0425(23):66460.1 Attachments: -'INo # oooo96 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 from other non-profit organizations, such as the Senior Center of Richmond, which provide services to the elderly. The donated money will be used by the Center to service the increasing elderly population of the County. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000097 $UL-09-2004 02:42 PM 24~78S7. P$729557426. 2484 884 ?48 6470 ....... - .... OO~_ff~?-G5~O P.02 DISTRICT IMPROVEMENT FUNDS Thio applloation must be completed and eigned before the CoumY can consider · requeet for funding with Dlstrl~ Improvement Funds. Completing and signing this form does ~mt mean that you will receive funding or that the County can legally consider your request. Virginia law placee substantial reetrlotione on the authority of the County to give public funds, auah aa District Improvement Funde, to private pereons or organizations and these reetrictione may preclude the County's Board of Supervisors from even oonaldering your request. What is the name of the applicant (person or organizatlonl making this funding request? if an organization ia the applicant, what is the nature end purt~ose of the organization? (Also attach orgam~at~on most recent articles of in~.orporation and/or bylaws to application.1 , What ia the amount of functing you are seeking? ' detail the funding request and how ~he money, if approved, will be spent, la any County Departmsnt involved in the project, event or program for which you are seeking fund.7 If thia reOu.at for funding will not fully fund your activity ar program, whet other i~div~duals or organizations will provide the remainder of the funding? 040ff'233~0. I 000095 T~ Il -~q-?RR4 ~5:[39 B04 745{ 6470 95Z P.02 JUL--08--2004 1 1 :$? AM Jul O? 04 03;581; Manm~emen~ ~ervto~s 804 ?48 64?0 gO4-~1~-G590 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is tho organization tax-exempt? What is the address of the applicant making this funding request? Yea t//' No Yes ~ No Yes No What is the telephone number, imx number, eomaii address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vlce-presl¢lent, chairman/director or vice. chairmen o~.,~e organization, S~ature Title {if algnlne on behalf of an organization) ~r~ted Name 000099 884 748 6478 95% P.O~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 8.B.15. Subiect: Temporary Waiver of the Airport Advisory Board Rules Regarding Term Limitations for Chairman County Administrator's Comments: J~ Cc~¢¢u2,c~J ?-~~ r-/lr~(' County Administrator: ':i:J/¢~/~ Board Action Requested: Temporarily Waive Airport Advisory Board Rules Regarding Term Limitations for Chairman. Summary of Information: The purpose of the Airport Advisory Board (AAB) is to advise the Board of Supervisors on those matters pertaining to the Airport, including long-term conceptual planning, the Airport Master Plan and development plans, and flight and airport safety. Under the existing Airport Advisory Board rules, the chairman is nominated and elected by a vote of the AAB members. The length of office of the chairman is for one year with a limitation of no more than two consecutive terms. The Airport Advisory Board has voted unanimously in its July 2004 meeting, to request waiving the rules of the AAB in regards to the chairman's term of office. Due to several major projects and initiatives currently underway, the AAB felt that the current chairman should remain chairman two (2) additional years beyond the end of his October 2004 term. The AAB would then like the rules to revert back to the two-year term limit currently in place. Continuity is very important as these projects and initiatives advance, making this action necessary. Staff supports the request of the AAB. Preparer: Francis M. Pitaro Attachments: ~ Yes No Title: Director of General Services # 00o 00 ] CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: August 25, 2004 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0185 Winterfield Station Winterfield Road Development Company, LLC Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $125,748.00 $193,777.10 Preparer: Craig S. Bryant Attachments: -] Yes No Title: Director of Utilities 000 0 . Agenda Item August 25, 2004 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0072 River Forest Apartments River Forest Properties, LLC Shoosmith Brothers Construction Company, Water Improvements - Wastewater Improvements - Bermuda Inc. $208,230.00 $119,340.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0155 Summers Trace, Section A Belmont LLC McLane Construction Company Water Improvements - Wastewater Improvements - Dale $62,600.00 $115,924.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0030 R. J. Smith Office - 9030 Burge Avenue R. & M. Investments, LLC R. J. Smith Construction Incorporated Water Improvements - Wastewater Improvements - Bermuda $24,100.00 $25,225.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0163 Charter Colony - Kingsway Community Church Outfall Sewer Line B. B. Hunt, LLC Rhyne Constractors, Incorporated Wastewater Improvements - Bermuda $198,619.75 O00 OZ Agenda Item August 25, 2004 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0175 9031 Carswell Street Water Line Extension Kenny Branch and Gerald Barber Mayton Construction Incorporated Water Improvements - Kenny Branch Water Improvements - Gerald Barber Wastewater Improvements - Kenny Branch Wastewater Improvements - Gerald Barber Bermuda $24,848.00 $4,767.00 $11,166.00 $2,234.00 ooOa. o8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~ No 000:104 BOARD MEETING DATE CHESTERFIELD COUNTY GENERAL FUND BALANCE August 25, 2004 DESCRIPTION 07/01/03 FY2004 Actual Beginning Fund Balance 11/25/03 Designate excess revenue (County) for non-recumng items in FY2005 11/25/03 Designate excess expenditures (County) for non-recurring items in FY2005 11/25/03 Designate excess expenditures (Schools) for non-recurring items in FY2005 11/25/03 Designate excess expenditures (Schools) for non-recurring items in FY2004 11/25/03 FY03 Results of Operations - Police for use in FY2004 11/25/03 FY03 Results of Operations - Fire for use in FY2004 11/25/03 FY2004 11/25/03 FY03 Results of Operations - MH/MR/SA for use in FY2004 11/25/03 FY03 Results of Operations - Projected CSA Shortfall for use in FY2004 07/01/04 FY05 Budgeted Beginning Fund Balance (Projected FY04 Results of Operations) *Pending outcome of FY2004 Audit Results AMOUNT (102,908) (3,133,048) (456,699) (349,922) (lO0,O00) (100,000) (100,000) (43,000) (156,000) 750,000 BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 38,472,600 000 05 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT August 25, 2004 Board Meeting Date Description FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 4/10/2002 8/28/2002 FY03 Budgeted Addition FY03 Capital Projects Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 4/9/2003 7/23/2003 10/22/2003 4/14/2004 4/14/2004 FY04 Budgeted Addition FY04 Capital Projects National search for a developer to revitalize the Cloverleaf Mall area Debris pick-up program due to Hurricane Isabel To General Services for building unexpected repairs and maintenance items incurred during FY04 Trfto Sheriff for start-up expenses and capital for new replacement jail project Amount 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,000) (1,000,000) (125,000) (260,000) Balance 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 2,319,212 2,059,212 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. Funds to be transferred to Police in FY2006 FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004 4/14/2004 4/14/2004 7/28/2004 8/11/2004 FY05 Budgeted Addition FY05 Capital Projects Pre-development studies for Cloverleaf Mall Acquisition of the mall buildings at Cloverleaf Mall (500,000) 9,600,000 (8,496,900) (65,000) (250,000) 1,559,212 11,122,692 2,625,792 2,560,792 2,310,792 000:1.06 0 0 0 000~07 Prepared by Accounting Deparm~ent July 31, 2004 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 1/01 03/01 04/01 11/00 09/01 O3/03 03/04 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Original Amount $16,100,000 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 21,970,000 Date Ends 11/19 11/21 03/05 03/06 09/05 07/05 11/23 11/24 Outstanding Balance 07/31/04 $12,880,000 11,885,000 151,300 8,206 5,998 113,886 6,100,000 21,970,000 TOTAL APPROVED AND EXECUTED $59,436,319 $53,114,390 PENDING EXECUTION Description None Approved Amount 000 05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 10.C. Subject: Report of Planning Commission Substantial Accord Determination for a Public High School on Genito Road (Case 05PD0101) County Administrator's Comments.: County Administrator: Board Action Requested: On August 17, 2004, the Planning Commission determined that Case 05PD0101 is in substantial accord with the Comprehensive Plan. Staff recommends no action. Summary of Information' The Commission voted four (4) to one (1) to find this request substantially in accord with the Comprehensive Plan, subject to conditions (See attached map and conditions). Specifically, the Commission found that the proposed public high school is in substantial accord with the Comprehensive Plan. State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Staff recommends no action. Preparer: Kirkland A. Turner itle: Director of Planninq Attachments: Yes [-~ No # 000 09 CONDITIONS Except where the requirements of the underlying Agricultural (A) zoning are more restrictive, development of the Agricultural (A) property shall conform to the requirements of the Zoning Ordinance for Corporate Office (0-2) Districts in Emerging Growth Areas. (P) (NOTE: Development of the I-1 property must conform to the requirements of the I-1 District plus the conditions of zoning Case 80S003). Direct access from the property to Genito Road shall be limited to one (1) access (the "Site Road") and such access shall align the crossover on Genito Road that serves Genito Place. (T) o Prior to the issuance of an occupancy permit, the following road improvements shall be constructed, as determined by the Transportation Department: ao Construction of additional pavement along the eastbound lanes of Genito Road at each approved access to provide a right turn lane. bo Construction of additional pavement along the westbound lanes of Genito Road at the Site Road intersection to provide an adequate left turn lane. The exact length of this improvement shall be approved by the Transportation Department. Co Construction of a concrete sidewalk along the south side of Genito Road from East Boundary Road to the Site Road. do Construction of two (2) lanes of the Site Road from Genito Road to Old Hundred Road. The exact alignment of this road shall be approved by the Transportation Department and shall directly align with Brandermill Parkway at its intersection with Old Hundred Road. eo Construction of additional pavement along Old Hundred Road at the Site Road intersection to provide left and right tums lanes. fo Construction of the Site Road at its intersection with Genito Road as a four-lane typical section (i.e., one (1) southbound lane and three (3) northbound lanes), unless otherwise approved by the Transportation Department. The exact length of this improvement shall be approved by the Transportation Department. go Construction of the Site Road at its intersection with Old Hundred Road as a four-lane typical section (i.e., one (1) eastbound lane and three (3) westbound lanes), unless otherwise approved by the Transportation Department. The exact length of this improvement shall be approved by the Transportation Department. h. Traffic signalization at the Site Road/Genito Road and at the Site Road/Old Hundred Road intersection, if warranted as determined by the Transportation Department. Construction of additional pavement along the Site Road at the northernmost access to the high school to provide a left turn lane, as determined by the Transportation Department. 000~-~0 o o jo Installation of flashing "School Zone" lights, if approved by VDOT, at all access locations. The exact locations shall be approved by the Transportation Department. k. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. (T) A setback distance of 200 feet, measured from the right-of-way of Route 288, shall be provided for any sound sensitive use, as determined by the Transportation Department. (T) The developer shall install drainage improvements such that the 100 year flood plain will not touch any homes between Old Hundred Road and the 100 year flood plain for Nuttree Creek. (EE) This high school shall not be open to students prior to the 2009 school year. (P) O00AA . RT 288 I I I I I I I I I I I ! I I I GF_..NITO PL ! ! ! I ! CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: August 25,2004 Item Number: 14.A. Resolution Recognizing the Virginia Storm AAU ll-U Girls Basketball Team County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested the attached resolution be adopted. Summary of Information: Coach Allison Frye and members of the Virginia Storm AAU ll-U girls basketball team will be in attendance to receive recognition for winning the Division II National Championship title. Preparer: Donald J. Kappel Attachments: Ycs -~No Title: Director, Public Affairs # RECOGNIZING THE VIRGINIA STORM AAU ll-U GIRLS BASKETBALL TEAM FOR ITS EXCELLENT REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, The Virginia Storm AAU ll-U Girls Basketball Team has its home office in Chesterfield County, and WHEREAS, Chesterfield County Schools attended by the team's members include Carver Middle, Salem Middle, Swift Creek Middle and Falling Creek Middle, as well as schools in Henrico County; and WHEREAS, the team participated in the Virginia Division II National AAU ll-U Championship in Nashville, Tennessee from July 4- 11, 2004; and WHEREAS, this team of outstanding young athletes captured the Division II National Championship title; and WHEREAS, The Virginia Storm was a start-up team three years ago; and WHEREAS, Coach Allison Frye helped the team to realize its full potential; and WHEREAS, the team averaged 50 points per game throughout the tournament offensively and gave up only 37 points a game on the defense; and WHEREAS, after a grueling tournament, the championship game came down to The Virginia Storm and Team Ohio; and WHEREAS, in the end, The Virginia Storm was victorious after eight wins and no losses; and WHEREAS, this outstanding performance reflects well Chesterfield County and is worthy of recognition. on NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors, this 25th day of August 2004, publicly recognizes the exceptional contributions of Coach Frye and all the young ladies of The Virginia Storm, and the support of the team members' parents and families, congratulates the team on its stunning accomplishment, and wishes them continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25,2004 Subiect: Item Number: Resolution Recognizing the Outstanding Contributions of Mark and Linda Fausz County Administrator's Comments: County Administrator: Board Action Requested: Mr. King requested the attached resolution be adopted. Summary of Information: The Board of Supervisors is requested to recognize the contributions of Mark and Linda Fausz and the Village News to Chesterfield County. Preparer: Donald J. Kappel Attachments: Ycs ~-~No Title: Director, Public Affairs RECOGNIZING THE OUTSTANDING CONTRIBUTIONS OF MARK AND LINDA FAUSZ WHEREAS, in 1998, Mark and Linda Fausz were seeking information about Chester, Virginia; and WHEREAS, not finding the information they sought, Mark contacted the Chesterfield County Planning Department, and provided the impetus for a series of meetings about the Village of Chester; and WHEREAS, an outgrowth of these meetings was the formation of the Chester Community Association, tasked with implementing the ten-year-old Chester Village Plan; and WHEREAS, the Village News, formerly the Chester Village News, was started by Mark and Linda Fausz in August 1998 as a bi-weekly community newspaper; and WHEREAS, the publication grew to become a weekly one year later; and WHEREAS, Linda Fausz is publisher and Mark Fausz is managing editor of the newspaper; and WHEREAS, the Village News regularly publishes Chesterfield County press releases and provides space for a Fire Station 1 column on fire safety and related topics; and WHEREAS, the newspaper also promotes Chesterfield County school activities and accomplishments; and WHEREAS, the newspaper has hired and mentored journalism students in an internship program in conjunction with Virginia Commonwealth University; and WHEREAS, the Village News provides free advertising for the community to sell personal items, advertise yard sales, etcetera; and WHEREAS the paper also provides a venue for local faith-based, civic and social organizations to publicize special events free or at non-profit rates; and WHEREAS the Village News has received the Business of the Month Award from both the Chester Business Association and the Colonial Heights Chamber of Commerce; and WHEREAS Linda Fausz is past president of the Chester Business Association and continues on that organization's board of directors; and WHEREAS Mark Fausz is president of the Chester Community Association; vice chairman of the Chesterfield Center for the Arts at Chester Foundation and past director of the Chesterfield Chamber of Commerce; member of the Chester Village Green Architectural Review Board; member of the Chester Business Association and a member of the ChesterFest committee. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 25th day of August 2004, publicly recognizes the outstanding contributions of Mark and Linda Fausz and the Village News to Chesterfield County for the efforts noted above, and for the many other positive efforts in which they are involved that benefit their community; thanks them for their civic-minded service, and extends its best wishes to the Village News for continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 14.B. Subject: Recognizing Kevin Bryce Spivey, Joshua Bryon Thomas, Roger Allen Peterson, James K. Crowther all of Troop 855, Sponsored by The Church of Jesus Christ of Latter Day Saints, and Richard Dean Yentes and Benjamin Joseph McCarthy Both of Troop 879, Sponsored by Saint Mark's United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Kevin Bryce Spivey, Joshua Bryon Thomas, Roger Allen Peterson, James K. Crowther all of Troop 855, and Richard Dean Yentes and Benjamin Joseph McCarthy Both of Troop 879, upon attaining the rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Dale District Kevin Bryce Spivey Parents: Ken and Debbie Matoaca District Roger Allen Peterson Parents: Mark and Karen Joshua Bryon Thomas Parents: Jay and Jan Richard Dean Yentes Parents: Robert and Josie Clover Hill District James K. Crowther Parents: Gerald and Margaret Benjamin Joseph McCarthy Parents: Aimee Preparer: Lisa H. Elko Attachments: Ycs Title: Clerk to the Board 000115 RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law Mr. Kevin Bryce Spivey, Mr. Roger Allen Peterson, Mr. James K. Crowther and Mr. Joshua Bryon Thomas, all of Troop 855, sponsored by The Church of Jesus Christ of Latter Day Saints; and Mr. Richard Dean Yentes and Mr. Benjamin Joseph McCarthy, both of Troop 879, sponsored by Saint Mark's United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for roles as leaders in society, Bryce, Roger, James, Joshua, Richard and Benjamin have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 25th day of August 2004, hereby extends its congratulations to Mr. Kevin Bryce Spivey, Mr. Roger Allen Peterson, Mr. James K. Crowther, Mr. Joshua Bryon Thomas, Mr. Richard Dean Yentes and Mr. Benjamin Joseph McCarthy, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. O00116 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: August 25, 2004 Item Number: 16.A. Subject: Public Hearing on a Proposed Ordinance Amendment Relating to Department of Environmental Engineering Fee Change County Administrator's Comments: ~C~~ County Administrator: Board Action Requested: The Board is requested to hold a Public Hearing to Consider the Attached Amendment Relating to an Environmental Engineering Fee Change and Appropriate $38,900 in Additional Plans Review Revenue. Summary of Information: Environmental Engineering has seen a dramatic increase in the average number of monthly submissions of new subdivisions, an increase of seventy-five percent on a per month basis since January 2001. At that time there was an average of four new plans submitted per month. By the end of June 2004 the average number of plans coming in per month has risen to slightly more than seven. As a result of this increasing number of plans submissions, the Department's ability to meet a state mandated 45-day initial review period CONTINUED NEXT PAGE Preparer: Richard M. McEIfish Attachments: Yes Title: Director, Environmental Enqineerinq [No # O00117 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: August 25, 2004 Summary of Information: (Continued) has fallen from 100% compliance in FY 2001, and years previous, to less than 2% compliance in FY2004. Staffing in the Subdivision Review section has remained static with one Principal Engineer and two Senior Engineers since July 1996. As of July 16, 2004 there are 33 subdivision plans under staff review. There are 55 plans awaiting their initial review, the oldest of which was submitted on January 28, 2004. On July 28, 2004 the Board created two Senior Engineer positions in the Environmental Engineering Department. Staff is currently in the recruitment process for these positions. The impact of filling two additional engineer positions will relieve the backup of plans to be reviewed and bring the review process back in line with the State mandated review period requirement of 45 days. As a partial funding method for these two positions, staff is requesting that the per lot/per commercial acre portion of the Program Administration Fee be increased by $10.00, from $50.00 to $60.00. It is anticipated that this increase will generate $38,900 in additional revenue. The last time this fee was increased was July 1, 1998. The additional revenue (generated from the fee increase) in combination with the volume driven revenue increase of $74,000 (approved on July 28, 2004) and an estimated overtime expenditure savings of $10,000 from within the departmental budget will fully fund the cost of the new positions (estimated first year cost of $122,900; annual recurring cost estimated to be $110,100). In order to increase the per lot/per commercial acre Program Administration Fee in Section 8-13 of the Erosion and Sediment Control Ordinance of the County Code, the Board is being requested to hold a public hearing on and consider amendments to that section. 000 ,3-8 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIED, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 8-13 RELATING TO EROSION AND SEDIMENT CONTROL PROGRAM ADMINISTRATION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 8-13 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 8-13. Fees. (a) The applicant shall pay a program administration fee to the county at the time that he submits to the environmental engineer an erosion and sediment control plan. The amount of the fee shall be: (i) For an erosion and sediment control plan for land which is 10,000 square feet or larger and not located in a proposed subdivision: $1,360.00, plus $59.99 $60.00 for each acre of land to be disturbed. (ii) For an erosion and sediment control plan for land which is 10,000 square feet or larger and located in a proposed subdivision: $1,360.00, plus $59.99 $60.00 for each lot. (2) That this ordinance shall become effective immediately upon adoption. 000119 An Affiliate of Media General Ad~e~tisi ag Midavit P.O. Box 85333 Richmond, Virginia 23293~000~ (8~) 649~6000 l AccountNU~ l ~te C~de ~ r!pti ca Ad Size TOtal ~st Media General Operations, Publisher of ATTACH HERE THE R~CHMON D TiMES-DiSPATCH This is to certif~ that the attached TAKE N©TfC-R TF]AT THeE was published by Richmond T~mes-Dispatch, Inc, ~n the City of Richmond, State of Virginia, on the following dates: 08/11/2004 08/l 8/2004 The first insertion being given .... Newspaper reference: 1825969 Sworn to and subscribed before me this _~ ~_ 0gll ! 20(}4 Notary Public Su State of Virginia c~ty of Richmond THiS iS NOT A Bi CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: August 25, 2004 Item Number: 16.B. Subject: Hold a Public Hearing to Consider the Appropriation of $576,142 in Federal Title IV-E Revenue Maximization Funds County Administrator's Comments: ,~_;_~)~,~[~-~j ~/-~~ ~ //J~ ~'~'~ County Administrator: ~~ Board Action Requested: Hold a public hearing to consider the appropriation of $576,142 in Federal Title IV-E revenue maximization funds. Summary of Information: The Revenue Maximization program allows the State and local agencies to access new federal money to supplement local and state spending by claiming federal reimbursement for qualifying expenses and services. Staff requests that the Board hold a public hearing to consider the appropriation of $576,142 in federal reimbursements. The appropriation of Title IV-E reimbursements will cover current program expenses in the Chesterfield - Colonial Heights Department of Social Services, Community Corrections, Comprehensive Services and Juvenile Probation and provide additional funding for unmet human service needs in the community. Preparer: Bradford S. Hammer Title: Deputy County Administrator for Human Services Attachments: Yes No # O00~ZO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: August 25, 2004 Bud.qet and Manaqement Comments: This item requests that the Board hold a public hearing to consider the appropriation of $576,142 in Title IV-E Revenue Maximization reimbursements. The funds will be used to fund current program expenses and provide additional funding for unmet human service needs in the community. The funds have been received and are available to appropriate. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement O00 tZ . An Affiliate of Media Genera~ Advertisin[I Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, V]~in]a 23293~000 J (8O4) ~9-~000 IAccount N~ 220808 l Date Code Descr!ption Ad Size Total~st 1 9. t Al.. E, NC)T/CRTAKR NO FICE THAT THF. P~()A R D () 2 0f) x 2 t D{l ATTACH HERE Media General Operations, Inc. Publisher of THE RIO HMON D TIMES-DISPATCH This is to certify that the attached TA'KF, NOT'ICRTAKF. NOT~C~ was Published bY Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the folldwing dates: 08/18/2004 The first insertion being given Newspaper reference: 1831438 Sworn to and subscribed before me this _ State of Virginia C~ty of Rict~mond My Commission eXpkes g~ ~ ~[~(~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE, THANK YO~ -' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: August 25, 2004 Item Number: 16.C. Subiect: Public Hearing to Amend Sections 19-65, 19-66, 19-102, 19-103, 19-107.1, 19-108 and 19-301 of the Code of the County of Chesterfield, 1997, as Amended Relating to Home Occupation County Administrator's Comments= j/~:;~.~..~c~ /~od~ £~ ~~-~,~f County Administrator: ~ Board Action Requested: The Planning Commission recommends the Board of Supervisors adopt the attached zoning ordinance amendment ~A". Staff recommends that the Board of Supervisors adopt the attached zoning ordinance amendment without motor vehicle towing, amendment ~B". Summary of Information: The Planning Commission held their public hearing on the attached zoning ordinance amendments on May 18, 2004. No one spoke in favor of or opposition to any of the amendments. Following the public hearing, the Planning Commission recommended approval of the enclosed ordinance "A". Subsequent to the Planning Commission's review, an issue was raised by the Police Department concerning the prohibition against motor vehicle towing from permitted home occupations. Those operators towing vehicles under county contract are required to respond to county towing requests within specified time limits, which generates the need for operators to park towing vehicles at their residences. On June 23, 2004, the Board of Supervisors deferred this amendment to allow staff time to complete their discussions on the amendment. Motor vehicle towing is presently permitted as a home occupation in the zoning Preparer: Kirkland A. Turner Title: Director of Planninq C:DATA/AGENDA/2004/JUNE23/PHZONINGORDAMEND-POOLE Attachments: Yes [--~ No 1923:65841.1 # O00:tZZ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 ordinance. Staff has not been able to identify a way to further restrict parking of tow vehicles without affecting response times to county calls. Therefore staff recommends, in the interest of public safety, that the board adopt ordinance "B" which continues to allow motor vehicle towing as a permitted home occupation subject to all the restrictions in the ordinance pertaining to home occupations. O00$Z3 Background The Planning Department has a continuing project to update the zoning and subdivision ordinances in response to the needs of our citizens, the development community and code enforcement activities. This is the second in an ongoing series of such amendments. 000 24 ORDINANCE "A" AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING THE FOLLOWING SECTIONS: 19-65, 19-66, 19-102, 19-103, 19-107.1, 19-108 and 19-301 to improve ordinance formatting, home occupations are moved from accessory to restricted uses; dance studios, private clubs, trash collection and automotive repair are prohibited as home occupations; standards are moved from definitions to restricted uses in R, R-TH and R-MF districts; and restrictions for customers, storage, vehicle parking and residency requirements are added. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-66, 19-102, 19-103, 19-107.1, 19-108, and 19-301 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (d) Home occupation, provided that: The use is conducted solely by one or more members of a family that live on the premises, The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory structures for the operation of the home occupation is permitted, No commodity is stored or sold on the premises except for light inventory that does not exceed 20 square feet and can be stored in a closet or cabinet, 1923:65841.1 1 000~.25 No more than one vehicle (motor vehicle or trailer) used in conjunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in coniunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and (6) No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. Sec. 19-66. Accessory uses, buildings and structure. The following accessory uses, buildings and structures shall be permitted in the R-88 District: 000 Tennis courts and similar recreational facilities. Swimming pools and adjoining deck areas; provided that no swimming pool wall shall be located within six feet of an adjacent lot or parcel nor in a required front or comer side yard. Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of the work. (-t)(e) Signs. (-g-)(f) Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: OOO (d) Home occupation, provided that: 1923:65841.1 2 000 t26 (1) The use is conducted solely by one or more members of a family that live on the premises, (2) The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, (3) The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory structures for the operation of the home occupation is permitted, (4) No commodity is stored or sold on the premises except for light inventory that does not exceed 20 square feet and can be stored in a closet or cabinet, (5) No more than one vehicle (motor vehicle or trailer) used in conjunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. Sec. 19-103. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-TH District: 000 Hcme cccupaticns. (-e-)(d) Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings and trailers shall be removed upon completion or abandonment of such work. (-f)(e) Buildings and structures devoted to maintenance and groundskeeping purposes and equipment storage. {-g-)(f) Signs. 1923:65841.1 3 000127 (4a-).(g) Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Sec. 19-107.1. Uses permitted with certain restrictions. The following uses shall be permitted in the R-MF District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: OOO c_(_q.l Home occupation, provided that: (1) The use is conducted solely by one or more members of a family that live on the premises, (2) The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory structures for the operation of the home occupation is permitted, No commodity is stored or sold on the premises except for light inventory that does not exceed 20 square feet and can be stored in a closet or cabinet, No more than one vehicle (motor vehicle or trailer) used in conjunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. 1923:65841.1 4 IDOO ~li..~ Sec. 19-108. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-MF District: (a) Private garages, gardens, tool and storage buildings. No shipping containers, trailers, vehicle bodies or similar containers shall be used for these purposes. (-e-)(b) Recreational facilities as required for the project and that primarily serve the surrounding residential community. (-d)(c) Management office and maintenance buildings for the project. Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of such work. (4)(e) Signs. (-g)(f) Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Section 19-301. Definitions ooo Home occupation: Any occupation, profession, enterprise or activity conducted solely by one or more members of a family living on the premises which is incidental and secondary to the use of the premises as a dwelling, including but not limited to the home office of a member of a recognized or licensed profession, such as an attorney, physician, dentist, certified massage therapist as defined in County Code § 15-91, musician, artist, real estate salesperson or broker, or engineer ~ _. (1) (2) (3) 1923:65841.1 5 O0 0 ~-Z9 Permitted home occupations shall not include animal hospitals or kennels, beauty parlors, barbershops, dance studios, motor vehicle repair, motor vehicle towing, motor vehicle painting or body work, motor vehicle detailing, nursing homes, convalescent homes, rest homes, private clubs, tourist homes, trash collection or similar establishments offering services to the general public. 000 (2) That this ordinance shall become effective immediately upon adoption. 1923:65841.1 6 000130 ORDINANCE "B" AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING THE FOLLOWING SECTIONS: 19-65, 19-66, 19-102, 19-103, 19-107.1, 19-108 and 19-301 to improve ordinance formatting, home occupations are moved from accessory to restricted uses; dance studios, private clubs, trash collection and automotive repair are prohibited as home occupations; standards are moved from definitions to restricted uses in R, R-TH and R-MF districts; and restrictions for customers, storage, vehicle parking and residency requirements are added. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-66, 19-102, 19-103, 19-107.1, 19-108, and 19-301 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: OOO (d) Home occupation, provided that: (1) The use is conducted solely by one or more members of a family that live on the premises, (2) The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, (3) The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory structures for the operation of the home occupation is permitted, No commodity is stored or sold on the premises except for light inventory that does not exceed 20 square feet and can be stored in a closet or cabinet, 1923:65841.2 (5) No more than one vehicle (motor vehicle or trailer) used in conjunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. Sec. 19-66. Accessory uses, buildings and structure. The following accessory uses, buildings and structures shall be permitted in the R-88 District: 000 Home occupations. (c--)(b) Tennis courts and similar recreational facilities. (e)(c) Swimming pools and adjoining deck areas; provided that no swimming pool wall shall be located within six feet of an adjacent lot or parcel nor in a required front or comer side yard. Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of the work. (-f)(e) Signs. (-g-)L_fl Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 1923:65841.2 2 0 00 5.,7i2 (d) Home occupation, provided that: The use is conducted solely by one or more members of a family that live on the premises, (2) The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, (3) The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory structures for the operation of the home occupation is permitted, (4) No commodity is stored or sold on the premises except for light inventory that does not exceed 20 square feet and can be stored in a closet or cabinet, (5) No more than one vehicle (motor vehicle or trailer) used in conjunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. Sec. 19-103. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-TH District: 000 Home occupations. (-e-)(d) Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings and trailers shall be removed upon completion or abandonment of such work. (-f)(e) Buildings and structures devoted to maintenance and groundskeeping purposes and equipment storage. 1923:65841.2 3 0005_ 33 (-g)(f) Signs. (h)(g) Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Sec. 19-107.1. Uses permitted with certain restrictions. The following uses shall be permitted in the R-MF District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: OOO (c) Home occupation, provided that: (1) The use is conducted solely by one or more members of a family that live on the premises, (2) The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, (3) The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted. Additionally, no construction of additions or accessory structures for the operation of the home occupation is permitted, (4) No commodity is stored or sold on the premises except for light inventory that does not exceed 20 square feet and can be stored in a closet or cabinet, (5) No more than one vehicle (motor vehicle or trailer) used in coniunction with the home occupation is parked on the premises. No equipment shall be stored outside the dwelling or accessory structures that would indicate that a business is being conducted on site except for equipment stored on the vehicle used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, and No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. 1923:65841.2 4 0 0 0 i,34 Sec. 19-108. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-MF District: (a) Private garages, gardens, tool and storage buildings. No shipping containers, trailers, vehicle bodies or similar containers shall be used for these purposes. ¢--)(b) Recreational facilities as required for the project and that primarily serve the surrounding residential community. Management office and maintenance buildings for the project. (-e-)(d) Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of such work. (-f)(e) Signs. (-~-)(f) Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. Section 19-301. Definitions OOO Home occupation: Any occupation, profession, enterprise or activity conducted solely by one or more members of a family living on the premises which is incidental and secondary to the use of the premises as a dwelling, including but not limited to the home office of a member of a recognized or licensed profession, such as an attorney, physician, dentist, certified massage therapist as defined in County Code § 15-91, musician, artist, real estate salesperson or broker, or engineer ~ _. 1923:65841.2 5 0 0 0 ~-.35 (5) Permitted home occupations shall not include animal hospitals or kennels, beauty parlors, barbershops, dance studios, motor vehicle repair, motor -'~'~..~._~.v~ *~.. .... ,, _.~,,~ ~ motor vehicle painting or body work, motor vehicle detailing, nursing homes, convalescent homes, rest homes, private clubs, tourist homes, trash collection or similar establishments offering services to the general public. 000 (2) That this ordinance shall become effective immediately upon adoption. 000 36 1923:65841.2 6 An Affiliate of ~edia General Advertising Affidavit (This is not a bill ptease pay from invoi~) P. O, Box 85333 Richmond, Virginia 23293-0001 (804) e494000 Account N um~"~ 0~4t1~4t? 04 Date Code Description Ad Size Total Cost 0a/1 ai20o4 121 HERE THIS iS NOT A ~ Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE N()T-[(~R THAT THF was published by Richmond Times~Dispatch, Inc. in the Cityof Richmond~ State of Virginia, on the fo~i0wing dates: 08/11/2004 08/18/2004 The first insertion being given Newspa per reference: Sworn to and subscribed before Notary Public State of Virginia C~ty of Richmond My Commission expires 1818978 Superwso THANK YOU JiLL PL~SE PAY FROM INVOICE. R( CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: August 25, 2004 Item Number: 16.D. Subiect: PUBLIC HEARING: Consider the Leasing of County Property at the Chester Water Tank County Administrator's Comments: //~~~ ,//~~ County Administrator: Board Action Requested: Approve the leasing of County property at the Chester Water Tank to Nextel Communications. Summary of Information: Nextel Communications has submitted a request to lease space on the Chester Water Tank, 3626 West Hundred Road. The lease term will be for five-years with three five-year renewal terms. A public hearing is required to lease County property. Approval is recommended. Districts: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: [-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 25, 2005 Budget and Management Comments: This item requests that the Board set a public hearing to consider leasing County property at the Chester water tank to Nextel Communications. The proposed lease is for $24,000 a year for a five-year term with three five- year renewal terms. Revenue generated from the lease will be allocated to the Utilities Enterprise Fund. Preparer: Rebecca T. Dickson Title: Director, Budget and Management Affiliate of Media General Advertis i nB Affidavit (This is not a bill. Please pay from invoice) P, o. Box Richmond, Virginia 23293-0001 (804) Ad Size TAKE N©TW%THAT ON AfIGIIST 25 AT 70(~ PM O 2.00 x l0 00 ATTACH Media General Operations, Inc. Publisher of THE RiCHIVION D TiMES-DiSPATCH This is to certify that the attached was published bY Richmond Times-D Richmond, State of Virginia, on the follOwin~ 08/18/2004 HERE The first insertion being given .... Newspaper reference: 1835963 Sworn to and subscribed before me this ¢ 08/18/20134  tate of Virginia ~y of Richmond ¢. ~. ~Y commission expires ~ "S -O U HIS iS NOT A BIL~. PLEASE PAY FROM iNVOiCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 16.E. Subject: PUBLIC HEARING: Consider the Sale of Surplus County Property on Old Stage and Osborne Roads County Administrator's Comments= /~C~~ //-~~ County Administrator: BoardAction Requested: Accept an offer of $70,000 for the purchase of parcels of land on Old Stage and Osborne Roads, authorize the Chairman of the Board and County Administrator to sign the deed; and, appropriate the net county proceeds for the benefit of the Henricus Foundation. Summary of Information: On October 8, 1987, July 6, 1989 and November 8, 1989, three parcels of land containing a total of 3.064 acres were conveyed to the County for the benefit of the Henricus Foundation. (All real property of the Foundation is held in the name of the County.) The Foundation determined that the property is not needed for the development of Henricus and requested that it be sold to generate revenue. Staff reviewed the request and determined that the property is not needed for County purposes. On April 24, 2002, the Board of Supervisors declared the parcels surplus. We have received an offer from C. D. French, LLC in the amount of $70,000 for the purchase of the property. One of the parcels was conveyed to the County by the Virginia Department of Transportation and the deed contained a reversionary clause. VDOT has approved the sale subject to them receiving the proceeds for that parcel; therefore, $50,000 will go to the state. Right of Way for future road widening and necessary easements will be retained. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs No 000i39 An AffBiate of Media Genera~ Advertisi ng Affidavit (This is not a bill. P~e~ pay fram invoice) C, HF,,qT~-RF!q ,¥) CC) R~GF[T WAY 6710 W K R Al TSR ROAD CHESTRRFI ELD VA 2qg32 P.O. Box 85333 Richmond, Virginia 23293.0001 (8o4) e49.eooo 22f)696 QR/1 g/2004 ....... tion TAKE NOTIIC1F~TH AT ON A[TG[LqT 5'5 AT 700 PM O Ad Size 2.00 x 1200 12396 ATTACH Media Genera~ Operations, inc. Publisher of THE RICHMOND TIMES-DiSPATCH This is to certify that the attached TAKF. NOTIT'.F. Tf4AT ON All Jr was published by Richmond Times-DisPatch, t%. in the City of Ri%~en d, State of Vkg~aia, on the fo~&wing dates: 08/t 8/2004 The first insertion being given Newspa per reference: Sworn to and subscribed before Notary Publie State of Virginia C~y of Richmond 1835992 Su og/1 R12004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: August 25, 2004 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on September 22, 2004 at 3:30 p.m. Preparer: Lisa H. Elko Attachments: ~ Yes Title: NO Clerk to the Board