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05-25-1994 Packet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Meeting Date: Page ! of 1 1.E. Subject: Approval of May 13, 1994 Regional Summit Minutes Count}, Administrator's Comments: CountyAdministrator: ~- /- · t~, t~ . BoardAction Requested: Summary oflnformation: Information for the May 13, 1993 Regional Summit minutes will be forwarded to the Chesterfield County Clerk's office from Hanover County and minutes will be prepared and submitted for approval at that time. Preparer: '~ '!*'' *', , , /~ '/~'.U/~.~ Theresa M. Pitts ~Yes Title: Clerk to Board of Supervisors # 001 Attachments: No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page 1, of ~- Subject: Appointment of Candidate to the School Board from the Midlothian District County Administrator's Comments: CountyAdministrator: ~ t/'~' ' BoardAction Requested: Appoint a candidate from the Midlothian District to the School Board Summary of Information: Pursuant to the requirements of the County Charter, the Board of Supervisors conducted a public hearing and at the May 11, 1994 meeting nominated two candidates to the School Board from the Midlothian District. Both nominees, Danny Wilson and James Schroeder, are bona-fide residents and qualified voters in the Midlothian District. The appointment would be effective for a four-year term beginning July 1, 1994. The Board should vote on the candidates in the order in which they were nominated (first, Danny Wilson and second, James Schroeder) and the first candidate to receive three affirmative votes will be appointed to the position (§ 8.1 County Charter). As soon as any candidate receives three votes, further voting will cease. If either nominee fails to receive three votes, the matter is carried over to the next meeting. If no appointment were to be made by June 30, 1994, the position would remain unfilled until the Board of Supervisors made the appointment. Preparer: Steven L. Micas [--~ Yes County Attorney 0800:6460.2 010 Attachments: No Remarks ~ Jack McHa~ on the f Midlothian Sch~9~/Board ADDointment wednesday, May 25, 1994 At our last meeting I seconded the nomination of Mr. Danny Wilson for the Midlothian seat on the School Board. It is my intention to vote fQr his appointment today. The issue for me in this and any other appointment is accountability. I feel very strongly that the Board of Supervisors' role in this appointment, and similar major policy and advisory board appointments, is one of advise and consent. The test that we should apply seems straightforward. We should ask ourselves, is the candidate proposed by the Midlothian Supervisor fully cB~lifi¢~? If the answer to that question is, "yes"; then we should appoint the candidate nominated by the Midlothian Supervisor. My position on appointments to advisory and policy making boards is not a new one. I have applied this test to the Matoaca and Clover Hill School Board appointments made by this Board earlier in our term. Further, this position is in no way a rubber stamp. Throughout the nomination and appointment process, I believe that it is my duty to share with the nominating supervisor any reservations or concerns that I may have about a nominee. As with Mr. Colbert and Mr. Warren, I have shared my thoughts on the specifics of this appointment with Mr. Barber. Now, how does my position relate to accountability? Since the residents of Midlothian elect the county supervisor from that district, through the ballot box they are able to demonstrate their support for the actions and appointments of their elected representative. This Board is here today because of ballot box actions by Chesterfield citizens. If the Midlothian School Board appointee is nominated and appointed by members of this Board from other than the Midlothian District, how will the citizens of Midlothian hold this Board of Supervisors accountable, in any meaningful way, if they are dissatisfied with the selection or performance of that School Board member? The simple answer is that it's virtually impossible for the citizens of Midlothian to hold accountable at the ballot box any supervisor other than the one from Midlothian. That being the case, any appointment that disregards a fully qualified nominee of the Midlothian Supervisor effectively disenfranchis~ the citizens of Midlothian on that appointment. In my view, any action by this board that disenfranchises our citizens is wrQnq. I have personally interviewed all the candidates for this School Board seat. I met with each of the six applicants for more than an hour to learn more about them and their qualifications. It is clear to me that both Dr. Schroeder and Mr. Wilson are fully qualified to be school board members. Nothing that I have heard since the beginning of the appointment process has caused me to change that conclusion. Therefore, since Mr. Wilson is fully qualified and has been nominated by the duly elected representative of the residents of Midlothian District, I believe that it is my duty to support Mr. Wilson's appointment. I cannot in good conscience do otherwise. REMARKS BY EDWARD B. BARBER ON THE MIDLOTHIAN SCHOOL BOARD APPOINTMENT It is unfortunate that we have reached such a level of controversy concerning the Midlothian District School Board appointment. I did not ask for the controversy. I do not relish the controversy. But neither will I shy away from those duties vested in me -- through election -- to represent the Midlothian District citizens. Let me first address my recent mailing. I did not choose to elevate this appointment to a County-wide debate. Once the heightened importance was attached to the opinions being expressed from throughout Chesterfield County, it became equally important to communicate outside of Midlothian District and throughout all of Chesterfield. I ran on a pledge to be open and accessible and to improve communication with the constituents of my District and citizens of Chesterfield. With an issue as important as our School Board appointment, with the obvious implication of two nominations, this communication was both important and necessary. There is plenty of precedent to support a mailing of this type such as: -1- - rebuttal of regional government initiative - public meeting announcements - newsletters One mailing of particular interest I would like to share with you today: "July 10, 1990 Mr. Edward B. Barber 110 Natural Bridge Court Richmond, Virginia 23236 Dear Mr. Barber: As you may have read or heard from the local media, Mr. Griff Burton, Dale District's representative to the Chesterfield County School Board, has resigned effective August 31, 1990. It is the responsibility of the Board of Supervisors to appoint a registered voter from our District to fulfill Mr. Burton's unexpired term on the School Board. It has always been my belief that individuals appointed to the School Board should have the support of the citizens of the district they represent. Therefore, I have scheduled a Dale District citizens Network meeting on July 19th at 7:30 p.m. at -2- Salem Church Middle School -- conditioned. The purpose of this appointment process and solicit appointment. At this meeting I primarily because it is air- meeting is to review the your input toward the should have more detailed information as to the date of the formal public hearing by the County. As a leader with our Chesterfield County School System, I would ask that you attend this meeting and invite others to attend this session. Thank you very much for your cooperation. Very truly yours, Harry G. Daniel Dale District Supervisor HGD/tp" As you can see soliciting input from citizens outside of a specific magisterial district on a School Board appointment is an accepted purpose for County mailing. It has been stated that appointment of a School Board member from a specific district is not a matter of "personal privilege". -3- That being the case, who could argue that a list of citizen names that is public information is somehow privileged. My letter (see attachment) contained no politics and stated no position. A simple statement of fact followed by the actual transcript of the nomination speeches was delivered into districts other than Midlothian. Any conclusion of partisan politics was left to the reader. It is a shame that some fine people have been forced into an adversarial position by the manipulation of this public process. Jim Schroeder is a fine person. person. Danny Wilson is a fine Some have suggested that Jim represents to me the fundamentalist far right wing of the Republican party. That somehow his personal religious beliefs are what I am opposed to. That is not the case. Yes, I object to the partisan political nature of this nomination process, but it is the Republican party which will need to come to terms with whom, from within its own spectrum, is manipulating the system. Danny Wilson is also a fine moral and ethical person. I resent and object to the partisan political nature which has thrust one candidate into the foray versus the overall involvement in our public schools of another candidate. --4-- Because of Danny Wilson's involvement in our schools, he has a track record from which to draw information on his views. See attached memo dated February 16, 1993; February 8, 1994 statement; and March 30, 1994 statement. Suggestions/input/ accessibility/involvement/TQI/consoiidation/and no increase in taxes, these are all issues, that in the wisdom of our private conversations, would be qualities possessed by our next School Board appointee. Danny does possess these qualities. Harry, I want to read to you again, a portion of your letter sent to me in regard to your District School Board seat. "It has always been my belief that individuals appointed to the School Board should have the support of the citizens of the district they represent." Clearly, Danny Wilson has the support of the vast majority of Midlothian District citizens. Not only is that clear to me, but I am willing to make that commitment, communicated fully to our citizens, and stand behind that decision. I hope your words from 1990 can still be true today. Whaley, do you remember our conversation at the Erni Components reception three weeks ago? You looked me in the eye and said that you did not want partisan politics to affect our Board; that Harry and I needed to stop fussing with one another; that I needed someone to work with on the School Board; and that you could support any one of three candidates and Danny Wilson was among them. Here is your opportunity to demonstrate again that you are a person of your word and a person of integrity. Art, last year I abstained from the vote for Clover Hill School Board. You and I discussed that vote both before and after it occurred. You understood my concern. I want to highlight some of my statements which went along with that vote last year: "I choose not to go into any great details or specifics acknowledging the fact that a true working relationship with our School Board is an absolute must for our children and citizens to be served properly and efficiently. And the process of appointing School Board members of our choosing is the best way to make that happen." I also stated, "Art has embraced this candidate as his own." and "Acknowledging that, coupled with my strong personal feelings, and my deep respect for Art and his ability to represent Clover Hill... I will abstain from this vote with my objections duly noted." I would only ask for the same respect returned to me today. Keep in mind that there is a vast audience in Chesterfield keeping close watch as to the outcome of today's vote. Jack, thank you for your consistency in this and other issues. You have always said, when a district appointment was imminent, that you would develop a "short list" of quality candidates. A selection from that list would receive your support. Deferring possibly, the marginal characteristics or ideals to the wisdom of that District Supervisor. --6-- I'm asking for your support of Danny Wilson today. I will remind you of the only demographics which are germane to this appointment and the only election which should bear witness to this selection process. That is the vote we each stood for 2 1/2 years ago. At that time voters threw out of office a block of three supervisors who, perceptually, had a private agenda void of true public input. citizens asked for a Board that would be understanding and just in all its decisions, cooperative for the good of Chesterfield County. Gentlemen, we were elected to be public servants not republican servants and today you have the opportunity to show your intention to be just that. Please support Danny Wilson as the Midlothian School Board appointment. -7- 05/3!/9~ 22:17 ~ ~04379~750 ED ~RBER P.02 BOARD OF SUPFR¥1S, OR,~ GURRIN, JR,, C~A~RMAN MAU~I~{ D, ~ULLIVAN. VIC~ CHAIRMAN JESSE J. CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 [804) 748-1211 ~UNTY ADMI .NtSTRATOP, LANE B. RAM~E¥ July 10, 1990 Mr. Edward B. Barber 110 Natural Bridge Court PJDhmond, Virgin/a 23236 Dear Mr. Barber: As you may have read or heard ~m the local media, Mr. GrUff Burton, Da3~_ D~'e ~p~n~ve ~ ~e Ch~ Coun~ $~ B~, h~ ~gn~ ~ve Augu~ 31, 1990. ~ ~ ~e ~pon~y ~ The B~ ~ Sup~~ ~ app~t a ~~ v~ ~m our D~ ~ ~ Mr. Burn's unexp~d ~m on ~e Sch~ B~. ~ h~ ~ways ~n my ~ ~at ~di~dua~ ,p~ed to ~e Sch~ B~d sho,~]d have ~e suppo~ ~ ~e ~I~ens ~ ~e ~ ~ey ~p~. The~o~, I have ~h~tl~ a D~ D~ C~en~ N~work m~g on ~ ~nd~on~d. The Dtl~ ~ ~ m~g ~ ~ ~w ~e app~tment p~ and ~ your ~p~ ~w~ ~e apparent. At ~ m~g I ~ho~ have mo~ d~l~d {n~rma~n ~ ~ ~e 4a~ ~f ~ form~ pu~ h~g by ~he Count. As a~d~ w~ our Ch~ Coun~ Sch~ Sy~m, I wo~ ~k ~ you a~nd ~ m~n9- and ~vlte ~he~ ~ a~nd ~ ~n. Thank you v~ much for your ~m~n. V~ ~y youm, D~ D~ Superior 81/".';'3/199! 8,8:82 804254:~.978 ORES'rAR I4ORTGASE PAGE 82 February 16, 1993 To: Midlothlan D~strict I~TA/PTSA Presidents ' From: Denny ~1~, ~~n Dis~ Vt~ President ~(~ Coun~ C~u~l ¢ PT~T~ entailment ~ 12~ ~~ a~ o~e¢ program im~vem~. a $10,7M lho~ali. The question to address Is ~r a real estate tax increase is necessary to fund our educational need~ in C~t~ld Count. R~a~le~ of ~~ you a~ ~ an in~ or not ~st ~u~ ~ ~ ~d an o~n headng o~~ ~ ~ ~ ~ ~1 ~dg~ ~is ~m ~ ~ ~e has ~n ~t and any pu~ Neverthete~, the citizens of this County need to be heard publlcty both pro and ¢=~ regarding funding of the school budget. We need the opportunity to voice our opinions as to · need to change tl~ tax rate, t am a~dng you to contain your board members and general memben~hip. You am ~ ~ ~~ ~ ~ ~g your ~mhip. We ~ y~ and ~ur mem~hip to ~ ~i~om a~ ~t ~em knew h~ y~ feel o~ ~is issue, in ~di~n, ~ea~ ask ~m to ~e ~ ~ ~e ~ni~ to l~ak ~ ~s issue at ~ F~ma~ 24~ ~a~ ~~. I ~ve pmvi~ ~ n~e~ ~d phone num~ ~ ~nven~n~. ~t ~ ~ ~ our t~ay ~11 ~i~ ~ ~ume ~ls ~u~ ~kes fm ~ futura. ~e ~nt ~ ~ Su~i~m ~m e~ed ~~ ~ey sa~ ~ ~ey ~m ~mmi~ed ~ pmv~t~ ~ ~st ~u~ ~sN~. we ~ot ~t ~em f~et ~ir Harry Daniel - 275-7290 Home Ed Barber - 751-5855 Voice Mall Art W~l~lm . 75!-1464 Vot~ Mail Whaley Colbert 751-5472 Voice Mall Jack McHale - 751.5:~t3 Voice Mail Please let me know if you have any questions or nee~i additional infon'netion. My home number is 32~0478. Thank you for your assistance. P~G~ 0~ February Madam Chair, Membe~ of the IAmm, Mr. Fulgl~m. My name is Danny WIl~on and i am ~ R~~e of Coun~l CouNy of ~A a~ ~. I ~ve th~ am~ th~ I like lo Fi~ ~ ~. I w~ ~~ to d~ver t~m t~ ~u~me~ ~ d~ ~ ~ for i~ ~~ in the ~u~Tea~er R~. ~ Gab R~, P~m ~ ~un~l ~u~ n~ ~m to ~ ~ Su~e~N ~ ~ ~ ~. ~ly in t~ ~ ~ have ~ any I~~ ~ ~ ~ty ~ ~n a~um~ ~r. N the ~ ~ ~ng ~e ~i~m ~ ~,~ for ~0 It~. You ~n ~ ~ q~, ~~ ~ ~ ~ ~e~ g~ ~el - K th~ 6 - for ~1.3 mi~. ~ ~ s~e ~ ~ey ~ ~. ~ ~e a~ ~ In ~ ~~ ~e~ day ~ ~l~mn this ~n a~ em ~f~ ~h the a~. T~ a~ ~ ~ the I~n ~a~ ~ ~u~ ~ ~ to~m ~ in~ ~a~ du~ ~a~ time ~ely ~ the P~i- T~r ~. Th~ M~ ~ a~ ~ ~ n~ ~ you ~y ~onal ~. ~ ~ ~ ~~ a~ ~ H~h ~ ~ ~ver Hill H~h. I ~ ~ ~ ~ t~ im~~ H ~. y~ am ~i~ the ~ ~ me~e ~ ~hem ~ ~ ~ ~h ~ u~il ~ ~ver tb~ ~~ C~er Hill ~am ~ ~ to ~~e In e~m ~1~ ~ C~ Hilt. H~ ~m~s ~m n~ ~ ~m ~ of h~ to ~ tO C~er ~ to ~ ~r ~ ~y In ~ Or to ~e~ ~nfe~. In ~1. ~m w~y you keep ~ ~ ~ ~elr ~1 ~ a~ ~ ~tr ~. You ~n~ ~e ~ ~e ~ of h~i~ a ~ml m~ a~ ~ h~ ~ ~ you ~11 ~v~ ~me ~n ~r a I~ Im ~an the 11,1 million n~ ~~. ~ ~ y~ ~,~ ~ts ~n~! h~ ever fu~. F~ t~ ~l~mn ~o ~ t~ir ~m e~m to ~1 in J-K or ~r th~ d~ ~ ellml~ J-K, I am ~m that d-K is u~ for ~~ ~!~ i~ ~e ~en to ~ ~ile ~ ~ j~ a~ ~tmin~e th~ ~m~ th~ am not, ~ I ~l~e y~ ~m ~l~l~lly ~ In ~ayl~ ~ v~e on the 8~. By d~r~i~ the Math a~ ~ H~h ~t you ~ .ffo~ to k~p KI~~ ~ h~ ~h money left ~er to ~y ~ ~ te~. PA:~E '83 BOARD OF SUPERVISORS PUEIL1C HEARING - MARCH :30, 1994 MR, CHAIRI~N, MEMBERS OF THE BOARD, t~DIF.~ AND GENTLEMEN. MY NAME tS DANNY WlL~;)N AND 1 AM THE MIDLOTHIAN DISTRICT VICE PRESIDENT FOR COUNTY COUNCIL PTA/PT~A. HISTORICALLY J HAVE STOOD BEFORE YOU AND REQUEGTEO ADDITIONAL FUNDING FOR OUR SCHOOLS. THIS YEAR IS NO EXCEPTION. OUR TEACHERS NEED AND DESERVE A SALARY INCREASE - THEIR HEALTH INSURANCE PREMIUM6 ARE INCREAEINQ NEXT YEAR SO WITHOUT A 8~ad. ARY INCREASE THEIR TAKE-HOME PAY WILL BE LESS, WE NEED TO REDUCE THE ELEMENTARY PUPIL TEACHER RATIOS - WE NEED TO HAVE MIDDLE SCHOOL TEAMII~ AT THE 7TH AND 8TH GRAi~ LEVEL HIGH 8CHOOL8 NEED 7 PERIO0 DAYS - $PEC[AL EDUCATION TEACHERS NEED AIDE8 -- HIGH SCHOOL GUIDANCE COUNSELORS NEED AN EXTRA W~EK OF PLANNING TIME - WE NEED MORE PLANNING TIME FOR THE ELEMENTAR~ TEACHERS. WE NEED TO FIX LEAKY ROOFS.' t COULD CONTINUE FOR HOUR8 WiTH THE UNFUNDED NF. JED$ LIST. PLEASE NOTE THAT I AM REP~..ATIN~ THE WORD 'NEED,' NOT THE WORD 'WANT.* THE SCHOOL SYSTEM IS NOT THE ONLY DEPARTMENT THAT NIEED8 MORE. MONEY. FOR EXAMPLE, LAST WEEK I HEARD A NEWS REPORT THAT THE EMERGENCY RESPONSE TIME HAD INCREASED IN CHESTERFIELD COUNTY DUE TO THE LACK OF ADDITIONAL VEHICLES AND PERSONNEL. THAT SORT OF NEVV8 MAKE ME FEEL VERY UNCOMFORTABLE. TIMES ARE TOUGH EVERYWHERE. PEOPLE ARE HAVING TO MAKE DIFFICULT DECISIONS. EMPLOYERS ARE ELIMINATING JOB~ OR BEING FORCED TO CUT BACK DUE TO THE DECREASE IN BUSINESS ORDERS. YESTERDAY MY WIFE WAS NOTIFY THAT AS OF THI$ FRIDAY SHE WILL BE LAID OFF FROM HER JOB. PERC, ONALLY, REALITY HAS HiT HOME. STILL, MY CHILDREN HAVE TO BE EDUCATED, JUST BECAUSE MY WIFE DOE,S NOT HAVE A JO~ DOES NOT MEAN .THAT MY CHILDREN CAN ~AY HOME AND NOT ATTEND SCHOOL. THE EDUCATION OF MY CHILDREN AND THE EDUCATION OF EVERY CHILD IS MY FIRST PRIORITY, 1F I HAVE TO LOWER MY STANDARD OF LIVING 80 THE CHILDREN OF CHESTERFIELD COUNTY CAN HAVE A BETTER EDUCATION, THEN ~0 SE IT. IF WE HAVE TO CUT OUT THE EXTRAS THAT WE HAVE GROWN TO ENJOY SO THE TEACHERS CAN HAVE A SALARY INCREASE, THEN $0 BE IT. IF I HAVE TO PAY MORE WHEN WE GO OUT TO EAT, THAN 80 BE IT. IF WE DON'T TAKE CARE OF OUR OWN, WE ARE GOING TO SUFFER FOR YEARS TO COME. WE HAVE THE BEST OF THE BEST WHEN IT COMES TO OUR CHILDREN AND TEACHERS. I RE~CTFULLY REQUEST, IF THERE IS ANY POSSIBLE WAY TO FUND THE 8CHOOL~ NEEDS LIST, PLEASE DO SO. MR CflAIRMAN, MEMBERS OF THE 8OARD, LADIES AND GENTLEMEN. MY NAME IS DANNY WILSON. I HAVE 2 CHILDREN iN CHEb'~TERFIELD~ SCHOOL SYSTEM. AS RECENT AS LAST WEEK, CHAIRMAN WARREN STATED ON COUNTY CALL-tN, AND I QUOTE, 't700 TO ~10 NEW RESIOENTS MOVED INTO CHESTERFIELD COUNTY EACH YEAR, THE REASON HAS TO BE THE SUPERIOR SERVICES THAT CHESTERFIELD OFFERS ITS RESIDENTS. CHESTERFIELD 18 W~LL KNOWN FOR OFFERINQ SUPF.~IOR EDUCATION IN ITS SCHOOLS.' UNQUOTE. EVERYBODY THAT I HAVE TALKED TO AGREES wrrH MR. WARREN~ STATEMENT~. THE SCHOOL SYSTEM iS THE REASON I MOVED TO CHESTERFIELD COUNTY IN 1984, BUT IN RECENT 'tfl=.jkRS THE ACTIONS OF THE BOARD OF SUPERVISORS THREATEN~ TO UNDERMINE AND TEAR DOWN EVERYTHING THE SCHOOL 8YST'~M HAS BUILT 4 MEMBERS OF THIS i~IOARD RAN CONTESTED RACES IN 1991. THROUGHOUT THE CAMPAIGN WE HEARD HOW YOU SUPPORTED QUAUTY EDUCATION, HOW YOU WANTED TO MAINTAIN THE SERVICES TI.IAT WE ARE ACCUSTOMED TO, AND IMPROVED THOSE ~;ERViCES. WE HEARD THAT YOU WOULD PROTECT OUR tNVIE~llI~IEN?S AND TAKE THE 8TE~ NECESSITY 'TO EARN OUR TRUST. WE WERE TOLD THAT YOU WANTED PUBLIC INPUT ~ YOU ADVERTISED THE TAX RATE WITHOUT ANY. YOUR COt~TtTUENTS NEVER HAD THE CHANCE TO VOICE THEIR OPINIONS. LAST YEAR WHEN THE SCHOOL SYSTEM PRESEN/1-.'D A BUDGET, WHICH WAS LE~ THAN NEEDED, WE ACCEPTED THE FACT THAT YOU WERE NEW TO THE JOB. WE KNEW YOU WERE CARRYING EXCESS BAGGAGE FROM THE PREViOU~ BOARD AND THEIR ACTION~ LEFT YOU WITH A LIMITED NUMBER OF OPTIONS. YOU CANNOT USE THAT EXCUSE THIS YEAR. THE SCHOOL SYSTEM HAS PRESENTED YOU THEIR BUDGET NEED~. l AM STRESSINQ THE FACT THAT THE ~HOOLS HAVE GIVEN YOU A BUDGET THAT MEETS THEIR NEEDS NOT THEIR WANTS. THIS BUDGET NEEDS TO BE FUNDED BY WHATEVER MEANS NECE~RY, IF YOU ALLOCATE THE ~5 MILL~ON RESERVE WE HEARD ABOUT LAST WEEK AND READ ABOUT IN THIS MORNING PAPER AND ELIMINATE THE $1.6 MILLION EESERVE FOR CAPITAL IMPROVEMENT, AND REDUCE THE $4 MILliON THAT YOU ARE CHARGING THE ~K~HOOLS SYSTEM TO DO BUSINESS WiTH THE COUNTY, YOU CAN FULLY FUND THE SCHOOL BUDGET FOR 199~-1{1~1ul WiTHOUT A TAX INCREA~, WHEN YOU WERE ELECTED IN t 99t YOU WER~E GIVEN THE RESPONSIBILITY TO PROTECT OUR INVESTMENTS, WE CONSIDER THE SCHOOL SYSTEM AS ONE OF THOSE INVESTMENT8 YOU ARE CHARGED TO PROTECT, OUR CHILDREN AND OUR TEACHER8 ARE THIS COUNTY NUMBER ONE ASSET . NOT A LIABILITY. THE SERVICES THAT THIS COUNTY PROVIDE8 ARE IN INVESTMENTS THAT WILL REAP HUGE GAINS FOR THE FUTURE. TAKE A STAND FOR WHAT YOU BELIEVE 18 THE RIGHT THING TO DO. DON~ BE INFLUENCE BY PEOPL~ WHO CONTINUE TO HARBOR ILL FEELING5 TOWARD THE SCHOOL SYSTEM FOR I~METHING THAT HAPPEN SEVERAL YEARS AGO. GIVE THE SCHOOL SYSTEM THE MONEY IT NEEDS TO CONTINUE THE SUla~ERIOR EDUCATION THAT YOU BRAGGED ABOUT IN 1991 CAMPAIGN. BOARD OF SUPERVISORS WHALEY M. COLBERT, CHAIRMAN MATOACA DISTRICT J.L. MCHALE, III, VICE CHAIRMAN BERMUDA DISTRICT CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 COUNTY ADMINISTRATOR LANE B. RAMSEY ARTHUR S. WARREN CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MtDLOTHIAN DISTRICT TO: The Honorable Members of the Board of Supervisors Daniel, Dale District Supervisor FROM.~. Harry G. DA~ATE: / June 8, 1994 For The Record Of Board Meeting On May 25, 1994 Re: Agenda Item 8.A. - Appointment of Candidate To The School Board SUBJECT: I read with interest Mr. Barber's comments that were submitted for the record as to the controversy associated with the appointment of the School Board member from the Midlothian District. I am not submitting this statement as a point/counterpoint debate over the merits of any candidate. That issue has been debated extensively. Mr. Barber submitted a copy of a letter dated July 10, 1990 which I had mailed to constituents announcing an upcoming meeting to describe a process for appointment to the School Board. There are major significant differences from this letter as compared to that of Mr. Barber's letter dated May 13, 1994. They are: Mr. Griff Burton had submitted an untimely resignation from the School Board; the new process for appointing School Board members was relatively new and most citizens within the district were not familiar with the "Charter" process for School Board appointments; no candidates had been identified replacements for Mr. Burton; as potential the Board of Supervisors at-large had not identified any candidate or revealed any information as to their intent to support any candidate for the remainder of the term; and Providing a FIRST CHOICE community through excellence in public service. ~'~ 5. I did not use mailing lists from other Board members. Each of these points are quite different from Mr. Barber's letter of May 13, 1994 in that: 1. the process has been well defined and in practice for six years; 2. potential candidates for consideration were identified; 3. public hearings for the collective Board had been completed; 4. public input had already been received in terms of petitions, letters, and phone calls; and finally 5. two Board members had identified, by nomination, their preference for a specific candidate to the seat. As I stated earlier, the purpose of this memorandum is to only assure that the record is clear as to when letters were written to the general public. th I would like to take this opportunity to respond to several issues that have been raised in the process of appointing a School Board Representative for the Midlothian District. When I campaigned for this office 2 1/2 years ago, I felt then, as I do now, that the School System is one of the County's greatest assets. It is one of the primary factors contributing to the County's robust growth. I indicated then that Chesterfield County's quality of education must not be allowed to be diminished as a result of this fast-paced growth and detailed initiatives that I would work toward in order to sustain, as well as enhance Chesterfield County's high educational standards. Among the key initiatives outlined in my education position paper were: developing an effective dialogue with the school Board, streamlining the school administration and county government bureaucracy and ensuring the more efficient use of county resources; striving to attain the lowest pupil/teacher ratio possible; and provide teachers with the necessary resources to carry out their mission. This Board has made a significant commitment to the funding of Chesterfield County's education program in an effort to achieve some of these goals. We have done this without a tax increase due to efficiencies brought about in other County Departments. When I was Chairman last year, this Board funded 98% of the School Board budget and provided one of the largest increases in local funding support ever given to the County school System. Yet, in spite of this unprecedented financial support, we received some criticism for not providing full funding to the school system, and actually received a vote of no confidence from the PTA County Council. Every year we hear from the school administration, the school Board, and concemed parents that anything less than full funding will diminish the quality of education that we are now providing to our children. It appears that the School administration and school board have incorrectly equated full funding with quality education. Mr. Danny Wilson was a member of the Executive Board of the County PTAs last year. Although he has indicated he was not present at the time of the "no confidence" vote in the Board of Supervisors, he made similar comments to this Board on March 24, 1993 as were contained in the PTA resolution on 4/19/93. Mr. Wilson stated on March 23, 1993 that "this budget has to be funded by whatever means necessary. If you allocate the $5 million reserved, we heard about last week and read about this morning' s paper, eliminate the $1.6 million reserve for capital improvements, and reduce the four million that you are charging the School System to do business with the County, you can fund the entire School Budget for the 1993-94 without a tax increase." It would be irresponsible for any manager to deplete critical reserves in a time of economic transition and uncertainty. I would also like to point out that the 5.2 million dollars that we did not fund that year represented approximately 2% of the overall budget. Any good manager should be able to find that in the budget without negatively impacting students or teachers. Mr. Wilson went on to say in a more recent public statement to the Board on March 30, 1994, "If I have to lower my standard of living so that children of Chesterfield County can have a better education, then so be it....If I have to pay more when we can afford to go out to eat, then so be it." I believe the citizens of Chesterfield County deserve more creative, innovative and visionary thinking than this. When Diane Pettitt, the Clover Hill School Board representative, visited some school libraries recently to become more familiar with the programs and to look for ways to save taxpayer dollars, the spin from some segments of the educational community was that she was attempting to initiate censorship in our schools. It is unfortunate that when one questions the school administration or the school board, you are labeled as a radical or against quality education. This nomination is not about partisan politics or political egos as Mr. Barber, Mr. Watkins, and some others have been saying. This is about setting a new direction for the school board and the school administration. It is a time to restore accountability and responsibility on the School Board. We must have strong leadership on the School Board to achieve the objectives I campaigned on 2 1/2 years ago, as well as to successfully meet the challenges our educational system will be confronted with throughout this decade. There is only one candidate who I believe can meet these challenges and bring about positive change. This candidate is Dr. Jim Shroeder. Although Dr. Shroeder is clearly the best choice for this position, he is not Mr. Barber's nominee as we all know. Mr. Barber has waged a very hard and costly campaign this past week for his candidate. Unfortunately, this expense was not borne by the Midlothian Supervisor as it should have been, but by the residents of Chesterfield County. Mr. Barber expended over $5,000 of Chesterfield County tax dollars to lobby support for his candidate. Money seems to be no object to Mr. Barber as long as it is your money and not his. We all know the results of a tax and spend philosophy of government management. This philosophy, as well as the individuals who espouse it, can not be tolerated in Chesterfield County. Mr. Barber exercised his right last year to abstain from voting for my school board nominee for Clover Hill District. I respected his choice to abstain and made no comment. Mr. Barber and the interests he represents sensed a difficult vote on their nominee this year and tried to hide behind the argument that Board members should support or vote for the choice of the Supervisor in whose district the School Board representative will serve. Mr. Barber apparently likes to change the rules to ensure the outcome he desires. I too do not take this appointment lightly and trust that the citizens of Chesterfield County realize what is at stake. It is a choice between Mr. Barber's candidate who will follow his tax and spend philosophy of government and Dr. Shroeder who will continually strive for quality education in Chesterfield County while ensuring efficiency in govemment. I believe the choice is clear. Art Warren Clover Hill Supervisor RECOGNIZING MRS. TERRI B. BURGESS ~OR HER SERVICE TO CHESTERFIELD COUNTY WHEREAS, Mrs. Terri B. Burgess will leave Chesterfield County Government on May 25, 1994; and WHEREAS, Mrs. Burgess began her public service with Chesterfield County as a Public Information Coordinator for the Department of Utilities in 1986 and, by virtue of her experience and performance, was promoted to Information Specialist in 1989 and then to Senior Information Specialist in 1990 and in August of 1993, her talents were needed in the News and Information Department where she served as Interim Director until present; and WHEREAS, Mrs. Burgess enhanced the public image of the Utilities Department through various events and public education programs including the poster contest with Chesterfield County Middle Schools and the Swift Creek Open House which attracted over 500 visitors; and WHEREAS, Mrs. Burgess developed the first Five-Year Public Relations Plan for the Department of Utilities; initiated and produced the Department newsletter; and coordinated and published four annual and biennial reports for the Department of Utilities; and WHEREAS, Mrs. Burgess was awarded three different publication awards for her 1991 and 1992 Biennial Report: Planning Ahead For The Future Of Our Children, including the 1993 Apex Grand Award for Publications Excellence; the 1993 International Association of Business Communicators (IABC) Best in Virginia Award; and the 1994 Gold Quill Award for Photography, bringing national attention to Chesterfield County and the Department of Utilities; and WHEREAS, Mrs. Burgess proved her dedication to the County and demonstrated her talents while serving as Interim Director for the News and Information Department where she produced County Comments, County Call-In, Chesterfield Matters, CNN Spotlight News, and various public service announcements; and WHEREAS, Mrs. Burgess participated in a variety of committees for special events and served as committee chairperson for the Black History Month Business Breakfast Celebration for the past two years as well as promoting Total Quality Improvement within the County and issuing news releases about these and other County events to attract media attention; and WHEREAS, throughout her career in Chesterfield County, Mrs. Burgess lent her talents to outside organizations such as the Richmond Public Relations Association and the International Association of Business Communicators/ Richmond Chapter where she served as editor of the Communicator, the monthly newsletter for IABC/Richmond Chapter, and currently serves as Arrangement/Recording Secretary and served on the Editoral Board from 1993-94 for Uirqinia Town and City, the Magazine of the Virginia Muncipal League. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mrs. Terri B. Burgess and extends their appreciation for her dedication and eight years of exceptional service to the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Burgess and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page ~___.of 3 7,a. Subject: DEFERRED Preliminary Resolution for Financing Replacement Nursing Home for Chesterfield Health Care Commission County Administrator's Comments: CountyAdministrator: BoardAcfion Requested: Staff requests that the Board of Supervisors approve the attached preliminary resolution regarding financing of the replacement facility for the Lucy Corr Nursing Home. Summary of Information: The Preliminary Resolution is as follows: WHEREAS, the Board of Supervisors (the "Board") has agreed to provide subsidy payments, subject to annual appropriation, to the Chesterfield County Health Care Commission (the "HCC") to cover for Federal Hill-Burton obligations through 1996; and WHEREAS, the HCC desires to seek financing to complete the design, bid, and construct a replacement facility for the Lucy Corr Nursing Home as soon as possible; and WHEREAS, the HCC will need credit support to undertake a revenue bond financing to undertake this project successfully; and WHEREAS, the Board and the HCC will jointly issue a Request for Proposal ("RFP") to solicit proposals to develop an acute care facility on County property located adjacent to the Nursing Home; and Preparer: Bradford S. Hammer Title: Deputy County Administrator for Mgmt. Serv ~. Attachments: Yes V--] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) WHEREAS, the successful joint venture of the acute care facility may provide financing or alternative credit support to help finance the replacement Nursing Home; and WHEREAS, both the Board and HCC agree that construction of the replacement facility should not appreciably impact the County's credit rating or debt capacity; and WHEREAS, both the Board and HCC resolve to mutually coordinate proposals and financing plans to successfully fund the replacement Nursing Home. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors, to the extent that the successful RFP proposal does not provide sufficient credit support, agrees to provide subsidy payments for debt service support to not exceed $500,000 per annum with such payments cumulatively not to exceed $6 million, under the provision that the Board and HCC will mutually agree that such payments are necessary to secure financing during the proof of self-sufficiency period. If the HCC secures proof of self-sufficiency, subsidy payments will not be necessary. ~ R~ =~s tha~ if County support is necessary, that the County ~ -- ~ke its b~st ~ffort t~help the~C secure~bond a~tic~~on note fin~ng to und~d~a~ design completiOn during calendar~4- - .... - .... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) Budget and Management Comments: If the county provides moral obligation or subsidy debt payment support for debt of the Nursing Home, the capacity to issue other county debt will be reduced. Thus, if the proposed joint venture does not provide sufficient financing or alternative credit support to permit construction of a new Nursing Home, and if the Board provides a moral obligation support or subsidy debt payments, then planned CIP projects may be delayed. The value of the projects delayed would not exceed $6 million and could be less, depending on the amount of subsidy required. 'James J.L. Stegmaier, D~rector L BUDGET & AUO1;T COMMITTEE AMENDMENT THE COUNTY AGREES TO PROV]:DE A $1 M:I:LL]:ON LOAN FROM THE GENERAL FUND UNAPPROPR3:ATED FUND BALANCE TO BE REPAID NHEN PERMANENT FZNANCZNG ZS SECURED (FOR THE NURSING HOME) FOR PURPOSES OF COMPLETZNG DESIGN AND FZNANCZAL PROFORMAS FOR THE REPLACEMENT NURSZNG HOME, THE BOARD OF SUPERVZSORS SHOULD SET ~UNE 8TH TO CONDUCT A PUBLZC HEARZNG TO APPROPRZATE THE $1 MZLLZON LOAN. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page .~_~ of 1 2.no Subject: COUNTY ADMINISTRATOR'S COMMENTS County Administrator's Comments: CountyAdministrator:__ BoardAction Requested: Summary of Infermafion: The C~unty has recently been notified from the Government Finance Officers Association of receiving a _Certificate of Achievement for Excellence in Financial Reporting, which is the- q~'ghest ~orm u~ ~c'ognx~lon 1~ ~v~i~;cnt~i ~ccounting and financial reporting. Presentation of the certificates will be made to L..,~~, Senior Accountant; --Ms. Mary E~.. Lec~ner._ Principal Accountant; and Ms. Nora E. Woot~n, Principal Account, for the County. ~ Preparer: ~..~~ '~9. '70~ Theresa ~. Pitts Attachments: Yes No Title: Clerk to Board of Supervisors GOVERNMENT FINANCE OFFICERS ASSOCIATION 1BO North Michigan Avenue, Suite 800, Chicago, Illinois 60601 312/977-9700 · Fax: 312/977-4806 April 22, 1994 Mr. Lane B. Ramsey County Administrator Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 Dear Mr. Ramsey: We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended June 30, 1993 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual designated by the government as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: Carol L. Kelly, Senior Accountant And other designated individuals. The Certificate of Achievement plaque will be shipped under sepa- rate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist with this, a sample news release and the 1993 Certificate Program results are enclosed. We hope that your example will encourage other government offi- cials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION Stephen J. Gauthier Director/Technical Services Center SJG/kas Enclosures WASHINGTON OFFICE 1750 K Street, N.W., Suite 650, Washington, DC 20006 202/429-2750 · Fax: 202/429-2755 Meeting Date: CHESTERFIELD COUNTS'~ BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page i of 2 Subject: COUNTY ADMINISTRATOR'S COMMENTS Coun~ Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Mike Golden will present a status report on Cloverhill Sports Complex acquisition. Details of report found on attachment. Preparer: Attachments: ~-~ Yes ~ No Title: Director of Parks and Recreation The Clover Hill Sports Complex project is a land acquisition for future park development. It is intended to provide primarily youth sports facilities particularly baseball/softball, soccer and football in a park-like setting where families can also enjoy amenities such as picnicking, nature trails, tennis, etc. Parks and Recreation has investigated over 12 potential sites for this project. The project location is targeted for an area within a couple of miles of the existing Coalfield Road Soccer Complex. The owners are very interested in conservation and like the idea of the property becoming a park. They have been very deliberate in evaluating their options and in evaluating potential park developments effects on their adjacent holdings. Staff has taken their project through the Planning Department Site Selection Review Committee with positive results. Staff has evaluated the site and produced conceptual development drawings to demonstrate to the owners the positive nature of the project. The owners have agreed to meet a third time with staff within the next couple of days. They will propose an asking price and other terms for consideration at that time. We would expect to have a proposal for the Board of Supervisors consideration in the next couple of weeks. Meeting Date: -' CHESTERFIELD COUNTYA BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page l__of 2__ 2.$o Subject: COUNTY ADMINISTRATOR'S CO~qENTS La Prade and Ettrick Branch Library Closings County Administrator's Comments: Cou nty Administrat or:_________i~__(._~/aJ,/~, BoardAction Requested:, Board is requested to review plans for interim services during the temporary closing of La Prade and Ettrick-Matoaca Library buildings. S umm ary of Infor mation: To serve Chesterfield citizens during the temporary closing of La Prade and Ettrick-Matoaca branch libraries, library hours at all existing libraries have been extended by utilizing La Prade and Ettrick-Matoaca staff. Beginning May 23rd all libraries will be open Monday-Thursday 10:00 a.m. - 9:00 p.m., and 10:00 a.m. - 5:30 p.m. Fridays and Saturdays. Signage has been placed on the doors of both libraries indicating that the libraries are temporarily closed. Telephone messages have been installed at La Parade and Ettrick-Matoaca to direct patrons to other service locations. Materials may be returned to Meadowdale, Midlothian, Bon Air, Chester, Central and Enon Libraries. Construction Management Department is preparing plans to repair both libraries. The Library is exploring plans for alternate locations for library services in the Ettrick-Matoaca area which include placing a modular unit on the property near the existing library. Preparer: Attachments: Robert L. ~asden Yes [--] No Title: DepUty County Administrator 003 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page__2 of 2 Summary of Information: (Continued) Two public meetings were held on May 18 and 19 at 7:00 p.m. in the Matoaca High School and Providence Middle School for citizen information and suggestions. Ettrick citizens have formed an advisory committee to work with the library on interim library service. # OO4 ESTIMATED COSTS FOR INTERIM ARRANGEMENTS E'I-FRICK-MATOACA LIBRARY Provide a modular unit at current site with reduced collection Move Out-Move In Move Trailer & Set Up Cost/ Reinforce Floor/Foundation Utility costs (Water, Sewer, Electric, Phone, Computer) Additional Storage (Shelving/ Furnishings) $50,000 $20,000 $10,000 $15,000 (6 months) LA PRADE LIBRARY La Prade patrons would be served by the extended hours at the other libraries. Move Out-Move In Storage of Shelving/Furnishings $50,000 $15,000 (6 months) GRAND TOTAL $160,000 Portions of the La Prade collection (91,000 items) would be moved to other libraries. For example, childrens' books, videos, and best sellers could be relocated, but as much as 2/3 of the collection would need to be boxed and stored. All shelving and furnishings would need to be stored elsewhere. O05 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page ~___ of ~ 7ego Subject: D~,~'?.~.D Donation of funds to the Manchester YMCA for use in their Park Lee Gardens playground project County Administrator's Comments: CountyAdministrator: -/~. /- /~ ~-- ~ BoardAction Requested: The Honorable J. L. McHale, III, Vice-Chairman, has requested that the Board of Supervisors donate $1,000 from the Bermuda District Three-Cent Road Fund to the Manchester YMCA Summary of Information: The Manchester YMCA is participating in a project that will expand the playground equipment at the Park Lee Gardens Apartments. The recreational opportunities for children who reside in Park Lee are currently inadequate and this project should improve the on-site recreation. The Park Lee Gardens Resident Council Association and the County Parks and Recreation Department support the project. Budget and Management Comments: The available balance in the Bermuda District Three-Cent Road account is $14,453; use of $1,000 will leave an available balance of $13,453. James J~ L. stegmai~i-, D,~i:~ctor Budget and~ Management Preparer: Barbara Bennett Attachments: ~--] Yes No Title: Director of Youth Services 0800:6678.1 00~ Meeting Date: CIIESTERFIELD COUNT'~ BOARD OF SUPERVISORS AGENDA Item Number: Page ._~of ~ 8~Bo Subject: Annual update of Cash Proffer amounts, and revision of Commercial Fire Protection cash proffer policy. County Administt:ator's Comments: BoardAction Requested: 1) Set FY95 per lot cash proffer amount at $4,096 per lot for previously approved zoning cases, offering to pay $4,000 plus Marshall Swift Index Adjustment. (Generally cases approved prior to July 1, 1993) 2) Set FY95 per lot cash proffer amount at $5,083 for previously approved zoning cases offering $5,043 plus Marshall Swift Index Adjustment and for all future zoning cases. (Generally cases approved after July 1, 1993). 3) Eliminate the commercial fire protection cash proffer from the cash proffer policy for all future zoning cases, Summary of Information: When the Board implemented the cash proffer policy, staff was instructed to review annually the calculations used to determine the cost of selected public facilities. The revised and updated calculations are to be considered in establishing policy regarding per lot payments for the coming fiscal year. Summaries of the updated facility cost calculations are attached. There are three per lot amounts which must be established for FY95. three amounts follow (see Chart A). · .Jga~ ~ ~/O. L-. 0 L'C;~ I I li::ll~ I Rc O:MVp nts: An explanation of these Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of 2 Summary of Information: (Continued) The per lot amount for previously approved zoning cases offering $4,000 per lot is eligible to be increased by the adjustment in the Marshall Swift Building Cost Index. Last year, the per lot amount increased from $4,000 to $4,064 based on this index adjustment. For FY95 this amount is eligible to be increased from $4,064 to $4,096 per lot (see Chart B). The per lot amount for previously approved zoning cases offering $5,043, is eligible to be increased by the adjustment in the Marshall Swift Building Cost Index. For FY95, this amount is eligible to be increased from $5,043 to $5,083 per lot (see Chart B). The per lot amount for FY95 for future zoning cases can be set at any amount so long as the new level does not exceed $5,156. This $5,156 is the total net cost of all the capital facilities for which the county accepts cash proffers. In order to simplify the administration of the cash proffer program, staff recommends that the per lot amount for future zoning cases be set at $5,083 per lot, which is the same amount recommended for the previously approved zoning cases offering $5,043 (see Chart B). Information on funds collected to date is attached. FIRE PROTECTION CASH PROFFER ON COMMERCIAL CASES In 1990, when the cash proffer policy was implemented, a commercial component for fire protection was included as part of the policy. Since 1990, 59 zoning cases have been approved with the fire protection cash proffer. Of those 59 cases, only 7 have paid the fire proffer ( a total of $7,970 has been collected) and four have elected to install extra suppression systems. Further, in the past year and a half only $780 has been collected. The cost of this program far outweighs the gain. Consequently, staff requests, with the concurrence of the Fire Department, that the commercial fire protection cash proffer be eliminated from the proffer policy for all future zoning cases, Information on funds collected and cases approved is attached. BO11.wp5/ < n'" ~ CHART B COMPARISON OF NET COST CALCULATIONS FY95 FY94 FY93 SCHOOLS $2,241 $2,156 $2,202 PARKS 422 421 402 LIBRARIES 144 150 143 FIRE STATIONS 206 215 195 ROADS (Average) 2,143 2,101 2,513 PROFFER AMOUNT $5,043 $4,064 MARSHALL SWIFT ADJ. $5,083 $4,096 CASH PROFFER FUNDS COLLECTED FACILITY $ COLLECTED Schools Roads Parks Libraries Fire Stations $220,605 * $223,944' $25,945 $14,232 $13,556 Total Collected $498,283 Interest Earned 23,102 Total Cash Proffer $521,385 *Money collected must be spent within specific sheds or areas. FIRE PROTECTION CASH PROFFER Calendar Year Amount 1990 $3,525 1991 0 1992 3,102 1993 78O 1994 0 Total ~7,406 * *Does not include interest earnings. Date: Ma~,.13, 1 994 COMMERCIAL FII~E APPLICANT PROTECTION PR --ERS DATE CASE # APPROVED American Tabacco Adams, Robert/Betty Barney, Robert Beasley, Gordon Beck, Arnold B&K(Ironbridge Learning Ctr) Brown, Stephen/Belita Cames, W.S. Carter, Elvira Central Virginia Bank Church of Our Saviour Conner, Robert Cooke. Mark Consolidated SaJes Co., Inc. Costner, Bruce Daniels, Jlm Dean/Hinson Dodds Leasing Dural. William/Gene Enochs, James Earnest, Terry Exxon Corporation Finkler, Constance Fraternal Order Gray, Frederick HMK Hampton Inn Homer. James Hubbard, James Hubbard, James Hubbard. James Hubbard, James Hubbard, James Huguenot- Robious Martin, Charles Miller, Thomas Myers. Henry Payne, Thomas Peeba Associates Ranson, R.F.JPost Office Ratcliffe, Phiilip Ritter/Wood S & J Enterprises Sarver, Bob/Brenda Shelterin g Arms Hospital Shoosmith Brothers Shoosmith Brothers Shoosmith, Nina Sydney Realty TPJ, Inc. Taylor, James Thorpe, Charles Ukrops Supermarkets Virginia State University CU Waidrop/Hiil Wilton, Carlton (Service Merch) Winston, Thomas Wood. Helen Taylor YMCA 91SN0225 91--09-25 93SN0179 93--07-28 90SN011;~ 90-06-27 93SN0199 93-07-28 89SN0429 90-03-28 93SN0158 93--02-24 92SN0171 92-07-22 90SN0289 90-12-12 90SN0152 90-05-23 93SN01 94 93--07-28 93SN0213 93-09-22 91SN0271 91-11-27 90SN01 89 90-06-27 94SN0110 94-03-23 90SN0104 90-03-28 91 SN0247 92--03-2:5 93SN0231 93-08-25 93SN0134 92-11-17 92SN01 67 92--09-23 91SN0178 91-12-11 93SN0228 93-08-25 945NO1 23 93--11 -23 94SN0108 93-10-27 91SR0146 91-06-26 91 $N0~76 93-07-:28 91SN0249 92-02-26 92SN0103 92-02-26 93SN0180 93-06-23 90SN0185 90--10-24 90SN0300 91-01-23 91 SNO230 93-08-25 92SN0130 92-05-27 93SN 0255 93-10- 27 905NO~44 90--09-:26 91SN0232 91-10-23 90SN0306 91-04-24 91 $NO200 91 -08-28 91SN0244 91-10-23 91SN0205 91-08-28 91 $NO251 91 -11 -27 91SN0254 91 --11-27 91SN0305 92-02-26 92$N0208 92-10-28 91SN0270 91-12-11 92SN0112 92-04-22 90$NO:304 91-Ol-23 91SN0269 91-12-11 91SN0123 91-02-27 915NO131 91 --04-24 93SN0147 94-02-23 91SN0287 91-12-11 935NO1 60 93--02-24 91SN0161 91-07-24 91SN0139 91-04-24 90$NO288 90--12-1 2 90SN0186 90--06-27 90SN0194 90-08-22 91 $N0304 9:2--Ol -2:2 93SN0108 92-09-23 Total PROFFER PAID $486 Option B $3,525 $1,085 $1,062 Option B $454 $294 $501 Option B Option B $7,406 INTEREST TOTAL EARNED AVAILABLE 9.01 $495 414.30 $3,939 66.45 $1,151 47.36 $1,110 22.53 $477 1.98 ' $296 21.26 $522 $583 $7,989 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 25, 1994 Item Number: Page of ~ Subject: Consideration of a Policy Regulating Non-School Use of Public Schools for the 1994/95 School Year County Administrator's Comments: CountyAdministrator: -/~t {_.,/5,/C. BoardAcfion Requested: Approval of the attached school use policy for the 1994/95 school year. Summary of Information: The County Charter vested title in all school property with the Board of Supervisors. In order to encourage effective public use of school facilities and to prevent unreasonable competition with the private sector, the Board of Supervisors approved a policy in 1990 for non-school use of public schools. Generally the principal of each school has the authority to recommend the scheduled school use of his or her facility which has precedence over all non-school use. Non-school use of facilities is then scheduled around school uses through the administrative system of the school system. Non-school use categories are reviewed by the School Board each year and then recommended to the Board of Supervisors for approval. Attached is the proposed list of categories for the 1994/95 school year already approved by the School Board. It is the same list of categories recommended and approved last year. The YMCA now operates "latch-key," after-school programs at Bensley, Crenshaw, Crestwood, Ettrick and Matoaca Elementary Schools. A pilot middle school "latch-key" program was started in 1991 at Chester Middle School, and the YMCA has added an after-school program to Matoaca Middle School. In addition, a federally-funded after-school "home-work" program for disadvantaged youth in grades 3 through 5 is operating in several schools. Preparer: ~4J~ ~ Title: Steven L. Micas Attachments: County Attorney 0800:4187.2 # 0: O { Yes ~'-~ No COMMUNITY RELATIONS Non-School Use Categories for Use/Rental of Facilities A. Board of Supervisors: - constituent meetings - public hearings - planning workshops - award and recognition activities B. Parks and Recreation: - department sponsored recreation activities - co-sponsored recreation activities - latchkey programs C. Governmental Agencies D. Scouting Activities E. Homeowner Association Meetings and Activities' F. Civic Club Meetings and Activities G. Churches: - religious services - recreation activities H. Community or Service Clubs: - meetings - recreation activities - latchkey programs I. Youth Athletic Associations: - ~neetings - awards and recognition activities J. Political Activities (require local sponsor) Approved: May 1991 Panended: April 1992 Appendix O (See Policy 617) COMMUNITY RELATIONS 617 Page 1 (see Appendix O) Use/Rental of School Facilities The following rules and regulations shall apply to all applicants desiring to use any building which is operated by the School Board. The principal, who first reviews the form, is responsible for seeing that the rules and regulations are followed, and that maximum security and safety are maintained during the rental period. Copies of the rules and regulations and application forms for use of school facilities are available at the individual schools and from the Department of Facilities. General Information The principal of the individual school has administrative authority to recommend and schedule school use of school facilities. Policy, rules, regulations and administrative procedures apply to all non-school use categories. Non-school use of school facilities applies to those individu- als and groups who are not employees of the school system who are performing responsibilities as employees of the school system. Non-school use of school facilities shall not include activities that are perceived to be in direct and/or inappro- priate competition with free enterprise. Authorization can only be given for use by a not-for-profit group or organiza- tion. Non-school use of facilities must be in compliance with the following stipulations: No non-school use or category of non-school uses will be permitted to occur on school property unless it has been recommended by the School Board and approved by the Board of Supervisors. Be Ail scheduling of the non-school use of school facilities will be handled by the administrative system of the school system and school uses clearly take precedence. COMMUNITY RELATIONS 617 Page Ce De Non-school use categories will be reviewed by the School Board in April of each year and a review report and recommendations will be submitted for review and approval to the Board of Supervisors by May 1, of each year. The current categories of approved use are listed in Appendix O. No series of meetings, engagements, etc. will be allowed in the same building without special authorization by the Superintendent or designee. Acceptance or Rejection The school reserves the right to accept or reject, at any time, any application for use of facilities. Advance payment of fees will be refunded if rejection of application is necessary. Activities Only those activities open to the public will be allowed in school facilities or on school campuses. Admission Charges/Fund Raising Activities Not-for-profit organizations, which charge admission or fees to support school sponsored activities, are charged at Rental Rate I and for Custodial Services for those activities conducted as outlined in paragraph 20. Other not-for-profit organizations, which charge a fee or admission, are charged at Rental Rate II and for Custodial Services during those periods when the admission is charged. Only the organization authorized to use the facility may charge any fees or admissions arising out of the use of such facility. COMMUNITY REL~TTONS 617 Page 3 Se, Illegal Substance/Weapons Alcoholic beverages or drugs are not to be brought, consumed or used on school property. Possession or use of illegal weapons is prohibited. Violators will be reported to the proper authorities. (See Policy 401, Rights and Responsibili- ties; Appendix A, Standards for Student Conduct; Policy 416, Drug Free Schools; Policy 538, Drug and Alcohol-Free Workplace; and Appendix Q, Regulations for Drug and Alcohol- Free Workplace.) e Applicant The applicant shall be an officer of the organization which is making application for use, or he/she shall be a responsible citizen of the County and a member of the organization making application. Crowd Limitations The crowds may include only as many persons, seat for seat, as the facility is designed to accommodate as posted. Custodial Services When a facility rental rate is charged, custodial charges will include thirty minutes before and after the scheduled activi- ty. Custodial services are limited to: ae Opening and closing buildings, doors, and windows; heating/air conditioning Turning on and off lights, system; and Normal cleaning after usage. They do not include: A. B. C. Transporting equipment and/or supplies; Arrangement of any special furniture or equipment; or Supervision of activities or crowds. COI.~UN~TY REL~T?ONS 617 Page 4 Food and Refreshments Food and refreshments may be sold, served, and consumed only in the dining area of a building, the concession stand area, or rented grounds area of the school campus. Refreshments must be confined to the above specified areas. 10. Games of Chance Schools may be used for certain limited types of games of chance by related school groups provided that permission is obtained from the Superintendent or designee and a permit is obtained from the Board of Supervisors. 11. Grounds Organizations authorized to use any area of the campus will be required to keep the area cleared of trash, liter, and debris, and the ball diamonds and fields maintained to well-estab- lished elevations at all times during the period of time authorization is in effect. 12. Gymnasium Gymnasium shoes are to be worn by persons using the floor of this facility. Street shoes are only allowed on the floor during dance sessions at which time a protective material will be applied for protection of floors. 13. Kitchen Whenever a kitchen is rented, a .member of the school food services staff must be present during the authorized time of rental. Food Service Department must be contacted directly. A fee will be charged for this service. 14. Liability The group to whom the facility is rented shall be held responsible for: A® Liability insurance may be required prior to use of facility. Non-school users will ensure that they have adequate liability coverage; COI~UN[TY REL~TTONS 617 Page 5 Bo Ee Proper conduct of persons in attendance; Care of property: Buildings/grounds after use shall be left free of trash, debris, etc., and in similar conditions to those which existed prior to authorized use. Specifically, all smoking debris which may be thrown down at entrances to schools must be removed. Failure to comply with this provision may be cause for revocation of approval for future dates or denial of requests for future use; and In accepting an approved building use permit, the permit holder agrees to hold the division harmless from any damage or claims arising from the action of the permit holder, his/her employees, or patrons while the facility is in use. 15. Lighted Athletic Fields A fee to defray the cost of lighting will be charged. Regular procedure must be followed in making application for use authorization of fields. 16. Priorities in Authorization ae B. C. D. E. F. G. School Groups School-related Groups County Governmental Agencies civic Groups Religious Organizations Political Groups Other Not-for-Profit Groups COI~UN'rTY REL~T'rONS 617 Page 6 17. Rental Payment Rental payment for the full amount should be made payable to the Chesterfield County School Board covering rental fee and reimbursement of costs for all services to be rendered by employees of the School Board and is due within 10 days of receipt of billing. Those organizations using facilities on a regular basis will be rendered monthly bills. If the fee is not remitted as required, no future use will be granted without prepaid remittance. Interdepartmental transfers will be processed for those governmental agencies which use the facilities outside the free usage window established by the School Board. 18. Rental Rate Exclusions There will be no rental fees or reimbursement of costs for services rendered by employees of the school system when facilities are used no more than once each calendar month for a regular or special meeting of an intra-school group or parent-teacher association. There will be no rental rate charged for additional monthly meetings or special annual events/activities of the above organizations, but the reim- bursement of costs for services rendered by employees of the school division will apply. Rental fees will not apply to the use of school facilities by not-for-profit groups or organiza- tions prior to 10:00 p.m. on those days in which school is in session. 19. Rental Rates Rental rates will be established annually by the School Board. Rental rates are intended to reimburse the School Board for incremental expenses which would not be incurred if the school were not in use. Rental fees will not apply to the use of school facilities by not-for-profit groups or organizations prior to 10:00 p.m. on those days in which school is in session. Rental rates may be modified or waived by the School Board. Current rental rates are listed on Attachment A. 20. Reservation for Use Reservation for use of facilities can only be made after the application has been recommended by the principal and approved by the Department of Facilities. COI~UI~[TY REL~TTONS 617 Page 7 21. School Representative The School Board requires that an employee of the school division be present at all times when a building is being used by authorized personnel. If that representative is a custodi- an, duties are as outlined in item number 9 above. 22. Smokinq Smoking is prohibited in schools as required by Section 15.1- 291.1, Code of Virginia. 23. Staqing or Decorations Staging or decorations must be done so as not to deface or damage any property, and must be subject to the approval of the respective principal in charge and the Superintendent's designee in central administration. It is required that no elaborate decoration, or re-decoration be planned prior to approval. All decorations, etc., must meet all building and fire prevention codes of the county. The county fire marshall must be contacted for recommendation, inspection, and approv- al. 24. Submission of Application Application must be submitted at least two (2) weeks prior to date(s) on which use is requested. 25. Time Limitations Time limitation is midnight of date(s) authorized for use to be made. 26. Use of Special Lighting and Public Address System These must be operated by trained school personnel. Organiza- tions authorized to use those facilities will be charged for usage. Payment will be made directly to the school. The custodial staff does not perform this service. COMMUNITY RELATIONS 617 Page 8 Activities 27. 28. Only school or Parks and Recreation sponsored groups may use school facilities for a dance. Dance studios located and licensed in Chesterfield County whose clientele is representative of a clear majority of Chesterfield County residents, may prepare for and conduct one recital during the school year, when school is in session, in Chesterfield County Public Schools. The purpose of these recitals will be to provide a cultural event to the public. Recitals must be open to the public at no charge and must be conducted during those periods when the School Board allows outside agencies to use the schools. Admission charges may be imposed only when the proceeds go to a sponsoring not-for- profit agency or organization. Dance studios may not derive any revenue from the recital. 29. The following procedures shall be followed when any religious organization is applying for rental of a school building for religious services on a continuing basis: A. A new application must be submitted annually. Be A review of the rental agreement will be conducted by school and religious organization personnel annually at the time of reapplication to address areas of concern and to receive a status report on construction plans/progress. Failure to adhere to the rules and regulations of this policy will result in termination of the rental agreement. Ce The usual collection may be taken by religious organiza- tions, but no admission charge or sale of literature will be permitted. Approved: Amended: Amended: Amended: Amended: December, 1988 September, 1989 January, 1990 January, 1991 April, 1992 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #90 (93-94) April 19, 1994 TO: FROM: SUBJECT: SCHOOL BOARD~4,v~,, OFFICE OF THE SUPERINTENDENT APPROVAL OF NON-SCHOOL USE CATEGORIES FOR USE/RENTAL OF SCHOOL FACILITIES PERTINENT INFORMATION Attached is the list of categories approved for non-school use and rental of the school buildings. Upon approval, this list will be submitted to Chesterfield County Board of Supervisors as required by Policy #617. RECOMMENDATION It is recommended that the Board approve the attached list for non-school use. TRF/HDG/mas Attachments COMMUNITY liELATIONS Non-School Use Cateqories for Use/Rental of Facilities A. Board of Supervisors: - COllStiltUellt meetings - public hearings - planning workshops award and recognition activities B. Parks and Recreation: - department sponsored recreation activities - co-sponsored recreation activities - latchkey pro§rams C. Governmental Auenci es D. Scouting Activities E. Itomeowner Associatio~m I,Ieetings and Activities F. Civic Club Meetings and Activities G. Churches: - religious services - recreation activities ti. Community or Service Clubs: - meeti rigs - recreation acLiviLies - latchkey programs I. Youth Athletic Associations: - meeti rigs - awards and recognition activities j. Political Activities (require local sponsor) Appendix 0 (See Policy 617} At)proved: May 1991 Amended: April 1992 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994Item Number: Page 1 of ~- 8.D.1. Subject: Nomination and appointment to the "Regional Economic Development Partnership" County Administrator's Comments: CountyAdministrator: BoardAction Requested: Nominate and appoint a Board member to the Regional Economic Development Partnership after suspending the rules Summary oflnformation: An Ad Hoc Committee composed of representatives from the private sector and Richmond, Chesterfield, Hanover and Henrico have proposed the creation of a new regional organization to replace the Metropolitan Economic Development Council ("MEDC") and to provide an enhanced economic development program for the region. The private sector will be adding $1.2 million per year to what the localities are committing for the regional economic development effort. The regional economic development organization will have a Board of Directors composed of four directors from the private sector and one director from each of the four participating localities. The Ad Hoc Committee has requested that participating localities appoint their representatives prior to May 15, 1994 so that the Director can become familiar with the operation prior to its start- up date of July 1, 1994. Harry Daniel is currently serving as the County's representative on MEDC (Henrico has already appointed its MEDC appointee to serve on the new Board of Directors). The Ad Hoc Committee recommends an initial term of one year. Attachments: DYes No Title: County Attorney 0800:6711.1 # OZZ Meeting Date: ~ CHESTERFIELD COUNT~'~ BOARD OF SUPERVISORS AGENDA May 25, ~,994 Item Number: 8.D.2. Subject: Nomination and appointment of a Chester Civitan Club representative to the Camp Baker Management Board County Administrator's Comments: County Administrator: BoardAction Requested: The Board of Supervisors is requested to appoint an individual to represent the Chester Civitan Club to the Camp Baker Management Board. Summary of Information: The Chester Civitan Club recommends that the Board of Supervisors reappoint Mr. Albert E. McCants, Jr. to the Camp Baker Management Board as the Chester Civitan Club representative. The Board is comprised of 5 magisterial representatives, 1 representative from the Richmond Area Association for Retarded Citizens and 1 representative from the Chester Civitan Club. Mr. McCants has expressed a desire to continue serving. The new term would be effective immediately and would expire April 30, 1997. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board. Prepar~/~/f/k ~obert/.- Masfie~ ' -- Attachments: Yes [---] No Title: Deputy County Administrator Date: May 5, 1994 Mr. Phil Innis Chief of Recreation Chesterfield Park and Recreational Dept. P.O Box 40, Chesterfield Va 23832 Dear Mr. Innis: The Chester Civitan Club would like to re-appoint Mr. Albert E. McCants Jr. as our representative to the Camp Baker Management Board. Mr. McCants will continue to provide the knowledge and expertise that supports the · continuous improvement of Camp Baker. It's our pleasure to re-appoint him to this position. Sterling M.Mann President, Chester Civitans Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 AGENDA Addition May 25, 1994 Item Number: s.D.4~..~. of i Subject: Nomination for appointment to Board of Building Code Appeals ,County Administrator's Comments: County Administrator: ~oardAcfion Requested: Fill vacancy in Board of Building Code Appeals with a person who has expertise in the application of the Plumbing Code. Summary ofI nformafion: Mr. Dupler, Building Official, has requested the Richmond Chapter of the Virginia Association of the Plumbing, Heating and Cooling Contrac- tors Association to assist the Board in identifying a person with expertise in the code which includes the Plumbing Code. The Chapter President, Mr. Cecil Ligon of Kane Plumbing and Heating, has suggested Mr. Robert Foster of Foster Plumbing and Heating to fill the vacant seat of Mr. David Carr. Mr. Carr passed away recently and was a member of the lo~al Plumbing, Heating and Cooling Contractors Associa- tion. Mr. Foster is a Clover Hill resident and his business is also located in Chesterfield County. Preparer: '~i m~~r f, Attachments: Yes [-~ No Title: Department Director KANE PLUMBING CO.,INC. 403 E. LABURNUM AVENUE RICHMOND, VIRGINIA 23222-2198 DIAL 329-1541 May 19, 1994 William D. Dupler, Director Department of Building Inspection P.O. Box 40 Chesterfield, VA 23832 Dear Mr. Dupler: Thank you for requesting that the Plumbing, Heating and Cooling Contractors of Richmond submit a member's name for consideration to serve on the Chesterfield County Board of Building Code Appeals. We are pleased to submit Mr. Robert Foster of Foster Plumbing and Heating for the Board of Supervisors consideration. Mr. Foster is a Clover Hill resident and his place of business is located on Business Center Drive in Midlothian. Please feel free to contact Mr. Foster directly at 794-0192 to discuss this further with him. Sincerely, PHCC of Richmond NAr,0~ALASS0~,Ar,0NOF PLUMBING · CUSTOM HEATING ~ AIR CONOITIONING ,,~ WATER BEATERS ~ OIL BURNERS ?[ UMBING · HEATING' COOLING CONTRACTORS Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page ~__.of Addition s. 4, Subject: Nomination and Appointment to the Regional James River Task Force Commission Steering Committee County Administrator's Comments: CountyAdministrator: BoardAction Requested: Nominate and appoint two members to the regional James River Task Force Commission Steering Committee. Summary of Infor mation: The following persons have been nominated by Mr. Jack McHale to serve as County representatives on the regional James River Task Force Commission Steering Committee. Terms will be at the pleasure of the Board: Mr. Tom Jamerson 1111 Long Branch Drive Chesterfield, Virginia 23832 Mr. Joseph W. McClure 12300 Sloan Drive Chester, Virginia 23831 Preparer: ~,~ ~' ~~,~./~L/ Title: ~auline A. Mitchell Yes Director of Special Projects # Attachments: No Meeting Date: May 25, 1994 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page __/of-~ Subject: Streetlight Installation Cost Approvals County Administrator's Comments: CountyAdministrator:~ BoardAction Requested: This item requests Board approval of Streetlight Installation Costs in the Bermuda District and from the County-Wide Streetlight Account. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: /~,~~ e~~~__.~ Title: Richard M. ~cElfish, P.E. Attachments: Yes V--] No Director F, nvh'onmental En~ineehn~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ,5 Summary of Information: (Continued) Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds for the streeflight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streeflight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: * Intersection of Happy Hill Road and Jefferson Davis Highway Cost to install light: $ 0.00 Meets all minimum policy criteria. * Petersburg Street, vicinity of 12324 Cost to install light: $ 0.00 Does not meet minimum policy criteria for intersection or vehicles per day. Bermuda Streetlight Funds Requested Balance Forward Expenditure $12,265.00 $0.00 Effective. Balance Remaining $12,265.00 CONTINUED NEXT PAGE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of 3 Summary of Information: (Continued) COUNTY-WIDE STREETLIGHT ACCOUNT: Entrance to the Lucy Corr Nursing Home Cost to install light: $ 4,879.12 Does not meet minimum criterion for intersection. Intersection of Lucy Corr Drive and Lucy Corr Court Cost to install light: $ 5,765.89 Meets minimum policy criteria. County Wide Streetlights Account Funds Requested Effective Balance Forward Expenditure Balance Remaining $13,500.00 $ 4,879.12 $8,620.88 $ 5,765.89 $2,854.99 REQUEST RECEIVED: February 25, 1994 STREETLIGHT REQUEST Bermuda District ESTIMATE REQUESTED: March 2, 1994 ESTIMATE DAYS ESTIMATE RECEIVED: May 5, 1994 OUTSTANDING: 64 COST TO INSTALL STREETLIGHT: $0.00 NAME OF REQUESTOR: J. L. McHale, III ADDRESS: Vice Chairman, Chesterfield County Board of Supervisors PHONE NUMBER: HOME - WORK -  IS LOCATED AT THE INTERSECTION OF REQUEST Happy Hill Road and Jefferson Davis Highway REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Not Required, no residences within 200 feet. COMMENTS: Attachments? Map i-reetlight Request M~ 5/25/94 TINSBE. RRy DR Thi.* map £~ a Col~yright~.d product of the O~e.~t~,r/ield Cmmty GIS Office. Streetlight Legend existing light requested light This map shows citizen requested streetlight installation,~ in relation to existing streetlights. Existing streetlight information wa,~ obtained from the Chesterfie. ld County Environmental Engineering Department. STREETLIGHT REQUEST Bermuda District REQUEST RECEIVED: February 16, 1993 ESTIMATE REQUESTED: February 17, 1993 ESTIMATE RECEIVED: May 5, 1994 DAYS ESTIMATE OUTSTANDING: 442 COST TO INSTALL STREETLIGHT: $0.00 NAME OF REQUESTOR: Patricia Puryear ADDRESS: 12324 Petersburg Street, Chester, VA 23831 PHONE NUMBER: HOME - 748-5970 WORK - 270-1205 REQUEST IS LOCATED AT THE INTERSECTION OF REQUEST IS NOT AT AN INTERSECTION. Petersburg Street, opposite 12324 REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location not an intersection Not Qualified, less than 400 VPD Qualified COMMENTS: Requestor states: "This light will give security to our elderly, young children, and handicapped neighbors. The handicapped person in our neighborhood has seizures frequently, this causing the rescue squad/fire department to be called on. This light would aid in their rescue attempt. This light would aid in our neighborhood watch program." Attachments? Map ~-,"reetlight Request 5/25/94 T~e rnat~ i~; a ¢~opyrighte~t product of the Che. vte. rfieM County GIS O. ffice. Streetlight Legend existing light requested light This map shows citizen requested streetlight inst'allation~ in relation to existing streetlights. Existing streetlight information wa,~ obtained front the ChestetfieM County Environmental Engineering Department. -- STREETLIGHT REQUEST County-Wide Streetlight Account REQUEST RECEIVED: November 23, 1993 ESTIMATE REQUESTED: February 9, 1994 ESTIMATE RECEIVED: May 5, 1994 DAYS ESTIMATE OUTSTANDING: 85 COST TO INSTALL STREETLIGHT: $4879.12 NAME OF REQUESTOR: Harry G. Daniel ADDRESS: Supervisor, Dale District, Board of Supervisors Chesterfield County PHONE NUMBER: HOME - WORK - REQUEST IS LOCATED AT THE INTERSECTION OF REQUEST IS NOT AT AN INTERSECTION. Entrance to Lucy Corr Nursing Home REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location not an intersection Qualified Not required, All County property within 200 feet of location. COMMENTS: Staff notes that this request is for a Rectangular Style fixture to match other fixtures in the vicinity. Attachments? No STREETLIGHT REQUEST REQUEST RECEIVED: ESTIMATE RECEIVED: County-Wide Streetlight Account March 24, 1994 ESTIMATE REQUESTED: March 29, 1994 DAYS ESTIMATE May 9, 1994 OUTSTANDING: 41 COST TO INSTALL STREETLIGHT: $5765.89 NAME OF REQUESTOR: W H Howell, Director ADDRESS: Department of General Services, Chesterfield County PHONE NUMBER: HOME - N-A WORK - 748-1397 REQUEST IS LOCATED AT THE INTERSECTION OF Lucy Corr Court and Lucy Corr Drive REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Not Required, County Property COMMENTS: Attachments? Map -Ireetlight Request 5/25/94 Thi. r mat, i.* vt ct~J~'rightrd product of Streetlight Legend existing light requested light This map shows citizen requested streetlight ir~tallations in relation to existing streetlights. Existing streetlight information wc~t obtained from the Chesterfield County Enviromnental Engineering Department. Meetiug Date: CHESTERI;IELD COUNT'. BOARD OF SUPERVISORS AGENDA May P.q: 1994 Item Number: Page 1 of 2 8.F.1. Subject: School Board Appropriati.on Revisions Third Quarter Review County Administrator's Comments: County Ad ministrato r: BoardActiou Requested: The School Board requests the Board of Supervisors to approve the attached resolution to revise appropriations within the School Operating Fund, increase appropriations in the School Grants Fund by $87,010, and increase the appropriation in the Storeroom and Warehouse Internal Services Fund by $300,000. S u mmary o f I u for mation: School Operatinq Fund The 1993-94 school year began with an approved Operating Fund budget of $232,272,900. The Chesterfield County Board of Supervisors appropriated $4.5 million less than the approved budget; however, that entire amount has now been appropriated as of April 15, 1994. The midyear budget review was approved by the School Board with a reserve of $1,445,500 to be carried forward for the third quarter review. Of that amount, $1.0 million was designated to meet the FY1994 fund balance included in the FY1995 approved budget. Based on this third quarter budget review, as approved by the School Board on May 10, 1994, the overall budget variance is approximately $765,400 resulting from the 20% reserve of $1.4 million at midyear, offset by decreases in revenue and unanticipated expenditures during the third quarter. This amount falls short of the $1.0 million designated to be carried forward as the'beginning balance in the FY1995 approved budget by $235,000. The attached resolution is requesting an appropriation decrease in Instruction, and an appropriation increase in both the Pupil Transportation and Administration/Attendance & Health appropriation catggories. These changes are. necessary due to unanticipated expenditures for academic and athletic field trips that Transportation is unable to absorb in its current operating budget. It is expected that rej~bursements//flr~m/~n~ividual school~ will offset a portion of this expense. The Title: ........... Preparer: ~ re. -~~ $,Jperint~nd~nt lhomas R. Fulghum Attachnlents: Yes I__l No CHESTERFIELD COUNT~i BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) increase to Administration/Attendance & Health is necessary due to the 3% Southern Health surcharge administered because of the reinstatement of Prucare as a health care provider for Chesterfield County. School Grants Fund The Federal grant award for the FY1994 Headstartprogram for Chesterfield County Public Schools increased from $576,238 to $663,248, an increase of $87,010. This increase is madeup of an increase to the regular p~ogram of $89,355 and a decrease in the training prq§ramof $2,345. The increased funds were ~ilocated toCCPS to expand the Headstart program to Chalkley Elementary School to serve~students in that area. This required two (2) additional employees, a center based educator and an instructional aide, as well as the purchase of a modular classrOom for the program. Also, a portion of the additional funds was to be used to hire a disabilities coordinator for the entire Headstart program in CCPS. The Headstart grant period is from June 1 through May 30 each year. Storeroom and Warehouse Operations Internal Service Fund The internal service fund for storeroom and warehouse operations will require, at this budget review, an increase in appropriation of $300,000. Sales have been greater throughout the year than expected. It is anticipated that a similar increase will be required during FY1995. This action, if necessary, would be brought before the Board during the midyear review next year. Budqet and Manaqement Comments: Staff has reviewed this item and recommends approval based on the recommendations of the School Board. ~mes j. ~. Stegma~er, Director B~dget & Management Department # VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, May 10, 1994, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Elizabeth B. Davis, Chairman Marshall W. Trammell, Jr., Vice-Chairman Timothy Carter Brown Harry A. Johnson, Ed.D. Dianne Pettitt RESOLUTION WHEREAS Prucare was reinstated as a health care provider for Chesterfield County, and, this reinstatement caused a loss of participants to Southern Health, another health care provider for Chesterfield County; and, WHEREAS a 3% surcharge will be charged on Southern Health billings due to this reinstatement, and, Prucare will reimburse Chesterfield County for this surcharge each month; and, WHEREAS academic and athletic field trips have increased during this past year requiring additional funding for Pupil Transportation through overtime and substitutes; and, WHEREAS the Federal government awarded Chesterfield County Public Schools an additional $87,010 for the Headstart program for FY1994; and, WHEREAS sales in the Storeroom and Warehouse Service Fund created August 1, 1993, have been greater throughout the year than had been anticipated; NOW THEREFORE LET IT BE RESOLVED, that on motion of Dr. Johnson, seconded by Mr. Brown, the School Board does hereby request the Board of Supervisors to revise three of the School Board funds as follows: · School Operating Fund - (a) decrease appropriations for InstruJtion by $405,000, (b) increase Administration/Attendance & Health by $105,000,~ and (c) increase Pupil Transportation by $300,000; School Grants Fund - increase estimated Federal revenue for the Headstart program and the Instruction appropriation by $87,010; and, increase estimated Sales revenue a copy teste Storeroom and Warehouse Services Fund and the appropriation by $300,000. Pat Bartlam, School Board Clerk T~u 1 g~h ~m~nt Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page , 1 of.,,, 8.F.2. Subject: Application for and acceptance of Federal and State grants appropriation of funds for Airport Improvement Projects. County Administrator's Comments: and CountyAdministrator: ~ BoardAcfion Requested: As outlined below, authorize the County Administrator to apply for and accept Federal and State Airport Improvement Grants, appropriate the Federal and State grant funds, solicit bids for the work to be performed and award contracts to lowest responsible bidders. Summary of Information: This item requests Board approval to apply for and accept Federal Aviation Administration (FAA) and State Department of Aviation (VDA) Grants, and enter into necessary contracts and appropriate the necessary funds for fiscal year 1993/94 Airport Improvement Program (AIP) projects. The County has submitted the below projects to the FAA and VDA for funding during the current fiscal year. Offsite Obstruction Removal & Associated Engineering Fees $205,000 Corporate Taxiway & Associated Apron, Roads, and Parking Areas - Design Only $40,000 3. Acquire Aviation Easement $7,500 William VH.'H~owell ( Attachments: [---~ Yes No Total Projects: $252,500 Director of General Services # O3~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) The County expects fund allocation for these projects during the current fiscal year. Federal State Total Appropriation Local Match Total Projects $227,250 $12,625 $239,875 $12,625 $252,500 The balance of the funds ($12,625) are available in the Airport Capital Projects Fund to match the Federal and State Grants. Project number one (1) will clear approximately 18 additional acres of offsite obstructions on property surrounding the Airport. Removal of these trees is required to eliminate Federal airspace penetrations in order to install the airport Precision Instrument Landing System (I.L.S.). This will be the final phase of offsite obstruction removal. Project number two (2) will design taxiway and apron pavement construction to be installed at the relocated electrical vault site. This pavement, when constructed will accommodate two (2) new 10,000 s.f. corporate hangar sites. Project number three (3) will acquire less than one acre of aviation easement necessary to accomplish a portion of the obstruction removal identified in project number one (1). Recommendation: Staff recommends that the Board of Supervisors: Authorize the County Administrator accept both FAA and VDA Grants for these projects and enter into contracts with the Federal and State governments for expenditure of said funds. Authorize the County Administrator to solicit bids for Airport Improvement Projects and enter into contracts with the applicable lowest responsive and responsible bidders. Authorize the County Administrator to execute applicable contractual agreements to acquire and purchase aviation easements. Appropriate all Federal ($227,250) and State funds ($12,625) allocated for these projects. # O4O Meeting Date: May 25, 1994 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page i_of 8.F.3. Subject: Professional services contract award for the Juvenile and Domestic Relations Court Facility. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Award of contract in the amount of $107,610 for professional pre- design study services for the Juvenile and Domestic Relations Court Facility. ,Summary of Information: Funding in the amount of $150,000 was approved in the FY94 CIP for Pre-Design Studies associated with the Juvenile and Domestic Relations Court. The Vitetta Group is the successful offerer with whom negotiations on scope of work and fee have been completed. The Juvenile Courts Steering Committee has reviewed the scope and fee and recommends award of a contract to the Vitetta Group. Project funds are available. PrepS. ~~.~~~, rector, Attachments: ~-~ Yes No ~¢neral Services l# 041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Budget and Management Comments: Funds of $150,000 are available to award the contract for professional pre-design services for the facility. jame~s J.~. Stegmaier, Director # Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 8, 1994 Item Number: Page 8.F.4. ,Sub~eet: Award of Multiple Construction Testing Professional Services Contract Count}, Administrator's Comments: BoardAcfion Requested: Request Board of Supervisors approval to geotechnical/construction materials testing indicated below. award multiple contracts as Summary of Information: Staff recommends award of annual soils and construction materials testing contracts to the following firms: ae Atlantic Geotechnical Services, Inc. Combine Technologies, Inc. Rust Environmental and Infrastructure, Inc. Froehling and Robertson, Inc. A total of 12 firms responded to the request for proposals with seven being interviewed. The selection panel agreed that these four firms could best provide the necessary services to support construction and design over the next four years. All departments of the County will use these services. Funds for services will be provided from individual projects supported over the next four years. Attachments: Yes No Director, General Services # 04~ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page 8.F.5. Subject: Transfer of Funds from Capital Reserve for Repair of Ettrick/Matoaca and LaPrade Library Branches and Authorization to Execute Contracts to Complete Repairs. County Administrator's Comments: CountyAdministrator: BoardAcfion, Requested: Approval of the transfer of $500,000 from Capital Reserve to the Library Repair Account and authorization of County Administrator to execute all necessary contracts to repair Ettrick/Matoaca and LaPrade Library branches. ,Summary of Information: During the May 11 Board meeting, staff briefed the Board of the status of engineering and structural investigations of the Ettrick/Matoaca and LaPrade Library branches. Staff has reviewed preliminary engineering reports and determined that repairs are necessary. Staff estimates (preliminary) that $500,000 to $800,000 will be required to repair both branches. Tentative Schedule: Asbestos Removal will begin in early June with design of repairs expected to be complete by June 30. The demolition and repair contract will be awarded in July with an expected completion and re-opening of the libraries by the end of the year. Prepare~7~~ /~Title: Deputy County Administrator for Manaqement Services Bradford S. Hammer # 044 Attachments: [ [ Yes No CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA Page of ~ ,,Summary of Information: (Continued) Budget and Management Comments: Funds of $500,000 are available in the Reserve for Capital Projects to transfer for repair of Ettrick/Matoaca and LaPrade libraries. # Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 25, 1994 Item Number: Page I of 2 8.F.7. ,Subject: Initiate Application to the Board of Zoning variance for property at 2001 Coxendale Road. Appeals requesting a County Administrator's Comments: CountyAdministrator: BoardAction Requested: Authorize the Board of Supervisors to initiate an application to the Board of Zoning Appeals for a variance at 2001 Coxendale Road. Summary of Information: At the request of Mr. McHale, the Board of Supervisors is requested to initiate an application for a setback variance for property at 2001 Coxendale Road, owned by Mr. Cleveland M. Martin, Sr. In late March, 1994, Ms. Satterfield, Mr. Martin's daughter, contacted the Planning office and was informed of the setbacks needed for a double wide mobile home on the stated property. On March 30, 1994, the County Health Department approved a septic tank permit with the homesite illustrated with a 75' setback. Mr. Martin subsequently had the septic tank and drainfield installed. He applied for a building permit on April 26, 1994 and was informed that he needed a 1.50' front yard setback. The frontyard setback in Agricultural Zones was increased last year from 75' to !50'. Ms. Satterfield changed her building permit application to indicated a minimum 150' front yard setback. The building permit was released by the Planning Department on May 9, 1994. Attachments: Yes --] No Title: Director of Planning # 05;8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Mr. Martin contacted County officials on May 9, 1994, stating that it was impossible to meet the 150' setback because the septic tank and drainfield were installed at that location. On May 10, 1994, Mr. Martin met with the Planning staff and he was apprised of his options to correct the problem. On May 12, 1994, Mr. Martin filed an application for a variance and indicated on his application that he would hike to request a 100' variance to the required 150' front yard setback. I# CALIAS BASE PARCEL DETAIL TRP832B MPN: 098110100000025 ACCT NBR: 010056673 OWNER: MARTIN CLEVELAND M SR C/O: P O BOX 606 CHESTERFIELD VA CTY CD: 01 PRIVATE OWNERSHIP ST CD: 02 SINGLE-FAM.RES.(SUBURBAN) LOT DIMENSIONS: LOT SIZE: 1.000 ACRES IMPRV CD: %~IMPROVED LEASE HOLD: 23832 N SUB-LOC: 9 ***************** PROPER~f LOCATION ***************** HOUSE ~: 2001 ST: COXENDALE TYP: RD DIR: ZIP: 00000 LEGAL-: SOUTH SIDE OF COXENDALE ROAD DSTR: 01 BERMUDA EXT DS: SOUTH SIDE OF COXENDALE ROAD SALE HIST: 02 REMAi~S: 01 NEIGH: 0913 SUB: 0000 * * * * * * * JANUARY 1 * * * * * * * * * * * * * CI~RENT ASSESSMENT * * * * * ACCT-: 004490000 NAME-: MARTIN EMMETT ASSMT: 0 LOT SIZE: 2.84 ACRES M= MAIN BLDG G= MISC IMPRV J= BLDG PERMT S= SUMMARY B= DETAIL L= LAND SB * ASMT YR: 00 APR: 000 REVIEW: XX/XX/XX * REASON: NEW PARCEL FOR ASSMT YEAR * F/M LAND VAL: * L/U LAND VAL: * IMPROV VALUE: * TOTAL ASSMT: U= LAND USE R= REMARKS H= ASMT HIST 1= SYSTEM MENU O= SALES HIST 2= CALIAS MENU 0 0 0 0 TAXABLE W= MPN BR Z= ACCT BR X= OW~NER BR Y= ADDR BR O-O01 054 Health De~"'"nent Identification Number Schematic drawing of sewage disposal and/or water supply system and topographic features. Show the lot lines of the building site, sketch of property showing any topographic features which may impact on the design of the well or sewage disposal system, including existing and/or proposed structures and sewage disposal systems and wells within 200 feet. The schematic drawing of the well site or area and/or sewage disposal system shall show sewer lines, pretreatment unit, pump station, conveyance system, and subsurface soil absorption system, reserve area, etc. When a nonpublic drinking water supply is to be permitted, show all sources of pollution within 200 feet. [] The information required above has been drawn on the attached copy of the sketch submitted with the application. Attach additional sheets as necessary to illustrate the design. This sewage disposal system and/or water supply is to be constructed as specified by the permit V/ or attached plans and specifications This sewage disposal system and/or well construction permit is null and void if (a) conditions are changed from those shown on the application (b) conditions are changed from those shown on the construction permit. No part of any installation shall be covered or used until inspected, corrections made if necessary, and approved, by the local health department or unless expressly authorized by the local health dept. Any part of any installation which has been covered prior to approval shall be uncovered, if necessary, upon the direction of the Department. Date: 3- 3o -q ~( Issued by: ~ ~-"~-"~ ,-~ ~ This Cofistruction -._~/,,~..~ Sanit ~an / , Permit Valid until Date: ~ :~ o.-~ y' Reviewed by: ~ ~-+~~.~, ~ _ ~ Supe~iso~ Sanitarian If FHA or VA financing Reviewed by Date .Date C.H.S. 2o2~ Supervisory Sanitarian Regional Sanitarian TAX MAP No. 09B-JJ-OJ-O03 N/F OWNER: EMMETT MARTIN OTIS CARLTON ~ ~ DD[EEDD BBOOK 277 Pg ~95 / MARIAN MARTIN .)k ~.. TOTAL ~O~K 352 Pg 496 -/ /.\ '~ EA 3.75 Acres Rad- 7492.27' ~/ I ............. ~ Arc~ 270.83' ~ ~5 bb'~u'~- ~ -- ~ Ch~rg- S~S'35'j~"EI ~ I JJJ.S4' I ~ Chord- 270.82' ~ ~ I ..... I ~ N/F tS.O0' FROM 397.98' IRON FWD CORNER PROPERTY LINE ALONG ~5.27' FROM GUARDRAIL CENTERLINE OF OLD ROAD CORNER COXENDALE ROAD (Rt. 6~5) VARIABLE WIDTH R/W NOTES: BOUNDARY SURVEY AS SHOWN IS BASED ON A CURRENT FIELD SURVEY, IMPROVEMENTS NOT SHOWN. 2. THE DETERMINATION OF THE PRESENCE OF WETLANDS, IF ANY, WAS nOT A PART OF THIS SURVEY. 3. THE LOCATION OF UNDERGROUND TANKS WAS NOT A PART OF THIS SURVEY. 4. AUSTIN BROCKENBROUGH AND ASSOCIATES, ITS PARTNERS OR EMPLOYEES, WILL NOT BE RESPONSIBLE FOR THE PRESENCE OR REMOVAL OF ANY TOXIC WASTES OR MATERIALS ON THE SURFACE, IN ANY STRUCTURE,_ OR BURIED BENEATH THE SURFACE. 5. THIS SURVEY HAS BEEN PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT AND THEREFORE DOES NOT NECES- SARILY INDICATE ALL ENCUMBRANCES ON THE SUBJECT PROPERTY. 6. ALL PROPERTY CORNERS ARE ROD SET EXCEPT AS STATED OTHERWISE. 7. BEARINGS BASED UPON PLAT OF RECORD DB 574 Pg ~OJ. PLAT SHOWING TWO PARCELS OF LAND ON THE.SOUTH SIDE OF COXENDALE ROAD SITUATED IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA SCALE: ]" = tO0' DATE: MARCH 29, AUSTIN BROCKENDROUGH 8 ASSOCIATES CONSULTING ENGINEERS / LAND SURVEYORS CHESTER, VIRGINIA 1994 CCPL-4747 94-35S 056 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~ay 25, 1994 Item Number: Page i of 2 8.F.8.a. Subject: Zoning Ordinance requests° amendment relative to fees for certain Variance County Administrator's Comments: CountyAdministrator: BoardActi, uested: Refer the attached Zoning Ordinance amendment to the Planning Commission for their public hearing and recommendation. Summary of Information: This ordinance amendment would lower the application fee for a setback variance county-wide in all zoning districts, from $570 to $230. Matoaca District Supervisor Whaley M. Colbert has received complaints from constituents concerning the front setback for older lots with Agricultural zoning and asks the Board of Supervisors to refer a Zoning Ordinance amendment to the Planning Commission for public hearing and recommendation. A limited number of individuals have been unable to meet the setbacks and have not filed an application for a variance due to the filing fee. The current $570 variance fee was adopted as a representative fee for an average request. Generally, requests for setback variances are less complex and easier to analyze the typical variance request. Preparer: Thu. lct~ E. ~ac:oL,~a. Attachments: Yes ~-~ No Title: Director of Planning # oa? CHESTERFIELD COUNTY BOA_RD OF SUPERVISORS AGENDA Page ,. 2 of,,: Summary of Information: (Continued) In addition to assisting the individuals who have contacted Mr. Colbert, this amendment will assist individuals who wish to expand older homes. Investment in older neighborhoods helps to maintain property values and neighborhood vitality. Had the attached Ordinance amendment been in effect in FY 93, the Planning Department would have received $7820 less revenue for the year. # AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 21.1-17 relating to application fees for certain Variances. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21.1-17 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-17. Fees for Hearings. The cost of each hearing requested pursuant to the provisions of this Chapter, including advertisement when required, shall be as follows and shall be deposited simultaneously with the filing of the application or petition: 0OO (d) Variances, setback $230. 005~SvG~ (e) Variances, administrative $230.00 (f) Variances, all other $570.00 0 O0 (2) That this ordinance shall become effective immediately upon adoption. VARFEE1/PL10 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page 1 of~_~_ 8.F.8.b. Subject: Refer the attached ordinances setting salaries for members of the Planning Commission and Board of Zoning Appeals to the Planning Commission for its recommendation and repeal Article V, § 2- 29 and § 2-30 of Chapter 2 of the County Code Count~, Administrator's Comments: CountyAdministrator: ~ ~- ~,,~'. BoardAction Requested: (1) Refer the attached ordinances setting salaries for members of the Planning Commission and Board of Zoning Appeals to the Planning Commission for its recommendation (2) repeal Article V, § 2-29 and § 2-30 of Chapter 2 of the Code which currently provides for the powers, duties, compensation, etc. of the Planning Commission and relocate these provisions in the zoning S ll~a~r~]~ ~}f Information: Currently, pursuant to Va. Code § 15.1-494 and § 15.1-437, and to § 2-29 and § 21.1-13 of the County Code, salaries of members of the Planning Commission and Board of Zoning Appeals are set by separate Board action. Today, Board of Zoning Appeals members receive an annual salary of $3,000 and the Planning Commission members receive an annual salary of $8,000. The Board of Zoning Appeals salary was last changed in 1988 and the Planning Commission salary was last changed in 1993. Staff proposes that in order to eliminate the need for continuing Board action, that the Board of Supervisors adopt the attached ordinances which increase members' salaries in accordance with the general increases provided to County employees. (In 1993, the Board adopted this policy in the budget for the Planning Commission for the 94-95 fiscal year, however, this ordinance will insure that this policy continues for the future.) In addition, staff recommends that Article V of Chapter 2 of the Code, which defines the powers, duties, compensation, etc. of the Planning Commission be repealed and that this Article be relocated to the zoning ordinance. The attached ordinances will accomplish this. Since these ordinances will be located in the County's zoning ordinance, the Planning Commission must hold a public hearing~.~nd make recommendations before the Board can consider the amendments. · Preparer: ~.hom~~ . Director of Planning n Title. 1000:6676.2 # OGO Attachments: Yes I I No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY REPEALING SECTIONS 2-29 AND 2-30, AND THE TITLE TO ARTICLE V OF CHAPTER 2, AND BY AMENDING AND REENACTING SECTIONS 21.1-6.1 AND 21.1-6.2 AND ADDING A NEW DIVISION 3 WITHIN ARTICLE I RELATING TO COMPENSATION FOR MEMBERS OF THE PLANNING COMMISSION AND BOARD OF ZONING APPEALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Title V of Chapter 2 of the Code of the Count_ of Chesterfield, 1978, as amended, is repealed. Chapter 2 ADMINISTRATION* 000 ooo Article M-tV. Highway Safety Commission ooo Article V!!VI. Industrial Development Authority ooo Article \qllVII. Purchasing ooo Article t-XVIII. Unclaimed Personal Property is repealed. That Section 2.29 of the Code of the Count_ of Chesterfield, 1978, as amended, Repealed. 1000:6694.1 -I- is repealed, That Section 2.30 of the Code of the Count. of Chesterfield, 1978, as amended, Sec. 2-30. r, ..........~ ~..,; ........,.. . ................. ~, ........ /.Repealed (4) That Divbxion 3 of Article I of Chapter 21.1 of the Code of the Count. of Chesterfield, 1978, as amended, is added to read as follows: Article I. In General Division 1. Purpose and Interpretation Sec. 21.1-1. Purpose of chapter. 1000:6694.1 -2- Sec. 21ol-2. Interpretation and application of chapter° Sec. 21.1-3. Nonconforming uses. Division 2. Conformity and Enforcement Sec. 21.1-4. Conformity with chapter required. Sec. 21.1-5. Enforcement. Sec. 21.1-5.1. Civil penalties for certain violations. Sec. 21.1-6. Proceedings to prevent construction of building in violation of chapter. Division 3. Planning Commission. (5) That Section 21.1-6.1 of the Code of the Count. of Chesterfield, 1978, as amended, is added to read as follows: Sec. 21.1-6.1. Qualifications, appointment, removal, terms, compensation, etc., of members. (a) The county planning commission, hereinafter sometimes referred to as the commission, shall consist of not less than five (5) nor more than fifteen (15) members, appointed by the board of supervisors, all of whom shall be residents of the county, qualified by knowledge and experience to make decisions on questions of community growth and development; provided, that at least one-half of the members so appointed shall be freeholders. The board of supervisors may require each member of the commission to take an oath of office. (b) One (1) member of the commission may be a member of the board of supervisors, and one (1) member may be a member of the administrative branch of government of the county. The term of each of these two (2) members shall be coextensive with the term of office to which he has been elected or appointed, unless the board of supervisors, at the first regular meeting each year, appoints others to serve as their representatives. The remaining members of the commission shall serve for terms of four (4) years each. The board of supervisors may establish different terms of office for initial and subsequent appointments. Vacancies shall be filled by appointment for the unexpired term only. Members may be removed for malfeasance in office. (c) (1) Uniform compensation shall be provided to planning commission members for their services and such compensation shall be increased each fiscal year by the percentage authorized by the board of supervisors for employees at the proficient level. 1000:6694.1 -3- 068 (2) The board of supervisors may provide for reimbursement of actual expenses incurred by members of the commission (6) That Section 21.1-6.2 of the Code of the Count. of ChesterfieM, amended, is added to read as follows: Sec. 21.1-6.2. Powers and duties generally. The county, planning commission shall have all the functions, powers and duties prescribed for local planning commissions by state law. 1978, as (7) That Section 21.1-13 of the Code of the CounW of Chesterfield, 1978, amended, is amended and reenacted to read as follows: Sec. 21.1-13. Board of zoning appeals. 000 (b) Organization: Employees, Removal of Members; Compensation: The board of zoning appeals shall elect one (1) of its members as chairman to serve for a one (1) year term. The chairman shall preside at all meetings of the board and in his absence, a member designated by the board of zoning appeals as vice-chairman shall preside. The vice-chairman shall serve for a term of one (1) year. Such officers may succeed themselves. The board of zoning appeals shall appoint a secretary whose duty it shall be to keep the minutes and other records of the actions and deliberations of the board of zoning appeals and perform such other ministerial duties as the board of zoning appeals shall direct. The secretary shall be a salaried county employee and shall perform the duties of secretary of the board of zoning appeals in addition to his other regular duties. Within the limits of funds appropriated by the board of supervisors, the board of zoning appeals may employ or contract for secretaries, clerks, legal counsel, consultants, and other technical and clerical services. Members of the board of zoning appeals shall receive uniform compensation for their services and such compensation shall be increased each fiscal year by the percentage authorized by the board of supervisors for employees at the proficient level ma3 ..... ~ ....... r, ........ .;,,_ . · ................ ~. .......... as may .............. ~ ........· ~ o~...o,,.~, board of zoning appeals member may be removed for malfeasance, misfeasance or nonfeasance in office or for other just cause, by the court which appointed him, after hearing held after at least fifteen (15) days' notice. 000 (8) That this ordinance shall become effective immediately upon adoption. 1000:6694.1 -4- 064 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page ~- of~- 8.F.9. Subject: Request for Bingo/Raffle Permits County Administrator's Comments: CountyAdministrator: BoardAction Requested: Approval of Bingo/Raffle Permits Summary of Information: The County Attorney's Office has reviewed the following applications for bingo/raffle permits and has determined that the applications meet all statutory requirements: Organization Type Year Greenfield Dragons Athletic Association Raffle 1994 June 4, 1994 Midlothian/Woodlake Lions Club Bingo/Raffle First Thursday of each month 1994 Midlothian High School Band Boosters Raffle Friday evenings 6:30 - 10:00 p.m. 1994 Preparer: Attachments: ~--~ Yes No Title: 389.33 County Attorney # 065  CHESTERFIELD COUNTY Application for a Permit to Conduct Bingo Games or Raffles In support of this application, the applicant offers the following information under oath: 1. Official name of organization: ~ f'~'ll~ld ]')(rlX3Ot'~ /~l ~_..3'~. ~r~ 10~l(.~ 2. Address of organi?ation's headquarters (please include street address, city and zip code): qeoo gage. 8horc ~r. ; ~'c..nax~, va. a~,,z.~5 ( pr i I o.~'e, re:sidarz¢') 3. Address where all records of receipts and disbursements are permanently fred: ,~,..~.. Names and address of owner of the property described in 3 above: &~ress aa '/~ z. Address(es)zip code: ~r~-e.c~ ¢1 al_where bingo, gameS,.o.o~will b_e(.~, ~.xheld or riffle( '~'lD(.~5~drawings .~.~d,u~d..___ ~t"e.C.~elC~(°lease include s~g~address,, city and NOTE: THIS PERMIT IS VALID ONLY AT THE LOCATION DESCRIBED IN 5 ABOVE. Dates or days of week and time when bingo games or raffles will be held at the above address(es): ~ra~ ~ ,.To~ % l qq4 Date when organization was founded: ~Ci L c~, ]~ v./~ Has your organi?ation been in existence and met regularly in Chesterfield County or an adjacent county, city or town for two (2) years immediately prior to making this application? Yes ~ No __ Is your organization currently and has your orgonization always been operated in the past as a non-profit organization? Yes V/ No __ If not, explain 10. 11. 14. 16. 17. 18. Tax exempt status under the Internal Revenue Code (if applicable): e the specific type and purpose of.y_our organization: T~e of permit appfied for: B~go G~es __ Rdfles ~ Both __ Appfi~fion is for a new ~ or renew~ ~ permit. If rene~g a permit, were fm~ci~ reports fried on t~e ~d h compfi~ce ~th ~ appfi~ble leg~ requkements? Yes No L~t below ~oss receipts, if any, from ~ so~ces related to the operation of bhgo g~es or ~t~t b~go by ~end~ quoter for the 12-month period ~mediately prior to the date of t~s appfi~tion: qtr: $ ~]~ 2nd qtr: $ ~1~ 3rd qtr: $ d]~ 4th qtr: $ 1st Officers of OrganiTafion: Name Vice President:' . . Secretary:. Address ttl~ Btck~ ~Rd, Bus. Phone Home Phone Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles; ~ame: ~'. r~c~o~el ~ollec~ Address:~11~ Blox4c Home Telephone: -/6~qb-~qt. Business Telephone: Member authorized within the organization to be responsible for filing the financial report if the organi?ation ceases to exist: Do you, and each officer, director and member of the organization fully understand the following: '- · A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organization pursuant to §18.2-340.13 of the Code of Virginia), partnership or corporation of any classificatign whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes ¢' . No - over- The organi?ation r t maintain and file with the County's In .al Audit Department complete iecords of receipts and disl:n=rsements pertaining to bingo games and ra~es as required -by State and County Law, and that §uch records are subject to audit by the County's Internal Audit Department? Yesv/ . No The organization must remit an audit fee of 2% of gross receipts with the Annual Financial Report not later than December 1 unless gross receipts are less than $2,000? Yes v" No ~ The organization must furnish a complete list of its membership upon the request of the County's Internal Audit Decartment or other designated representative of the Board of Supervisors? Yes v' No.. · :, The organi?ation shall be required to contribute an annual minimum of 5% of the gross receipts from all bingo games, or raffles, for thosq, lawful religious, charitabt~, .community of educational purposem £or which the organization is specifically chartered or organized, ,arid no less than 8% of gross receipts averaged for three consecutive annual report~g periods. Yes ~/ . No No person shall participate in the management, operation or conduct of any bingo game or raffle if, within the preceding five ~years, he has been convicted of a felony or crime of moral turpitude. Yes ~' No 19. G. No person shall participate in the management, operation or conduct of any bingo game or raffle if that person, within the past five yearS, has participated 'm the management, .oper.ati. on, or conduct of any bingo game or raffle which was found by a local jurisdiction to have been operated in violation of state law or local ordinance. Yes ¢ No ~ H. Any organi?ation found in violation of the provisions of ,~ticle 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, is subject to having such permit revoked by the local governing body? · ' Yes ~/. No __~ I. Any person violating the provisions of Article 1.1 of Chapter 8 of Title 8.2 of the Code of Virginia, shall be guilty of a Class 1 misdemeanor and any person violating the provisions of § 18.2-340.9 shall be guilty of a Class 6 felony? Yes V/ No ~ J. The organiTation must provide written notification to the County's Internal Audit Department of any change in elected officers or b~go chairperson during the calendar year covered by this permit. Yes v/. No K. The organi?ation must comply )vith the provisions of the current Chesterfield County Bingo-Raffle Administrative Manual. Yes ~. No Have yoU and each officer of your organi?ation read the, attached permit and do .yo.u and each Officer agree on behalf of the organizatiOn to comply with each .6f the :Conditions ther'ein?. Yes ~ . No . ,. I hereby swear or affirm under the penalties of the above questions have been completely my knowledge, information and belief? WITNESS the following si~s and s, eals: Signature of Applicant: Title: fh¢ rv, i r~ i.-fi-ffCdo r' of perjury as set forth in §18.2-434 of the Code of Virginia, that all answered and that all the statements herein are true to the best of Address: lqO0 Business Phone: STATE OF VIRGINIA CITY/COUNTY OF' Subscribed and sworn td-before me, City/County and State aforesaid, this My Commission Expires: TO-WIT:. Expires March 91, 1996 . BE IT RESOLVED THIS for a bingo/raffle permit on behalf of this organization Revbed 10/1/93 , a Nota~ Public in and for the RESOLUTION day of ~ ,. 199 4. ,(date resolution passed), that is hereby authorized to apply to the Chesterfield County Board of Supervisors for the 199 ¢ calendar year. Authorize0} signature (Officer or Director) RI D May 9, 1994 Chesterfield County Attorney's Office P. O. BOx 40 Chesterfield, Virginia 23832 Dear Sir: Attached please find a completed Application for a Permit to Conduct Raffles along with copies of Incorporation papers, by-laws and a check in the amount of $25. The Greenfield Dragons Athletic Association wishes to hold a one-time raffle for World Cup Soccer tickets on Saturday, June 4. In order to expedite the approval of this permit, we wish to have the County Administrator approve this one-time raffle rather than have the Board of Supervisors make approval for a one-year period. We appreciate your handling this application in a timely manner. Connie Rose Administrator Enclosures P.O. BOX35582 · RICHMOND, VA 23235 · (804)320-5615 Greenfield Dragons A~:htet lc AMENDED AND RESTATED~ ARTICLES OF INCORPORATION OF GREENFIELD DRAGONS ATHLETIC ASSOCIATION 'FIRST: The nmme of the corporation is GREENFIELD DRAGONS ATHLETIC ASSOCIATION. SECOND: The corporation is organized and shall be operated exclusively for the purposes of educating young people in the art of athletic activities; to give encouragement, coaching and instruction to young people in the sports of baseball and soccer in cooperation with othe~ recognized local, national or international associations; to impress upon young people the benefits of athletic competition in accordance with team concepts and the rules of the sport; and to foster, promote and conduct amateur sports competition among young people, within the meaning of Section 501(c)(3)' of the Internal RevenUe Code of 1954. In connection with the carrying out of any or all of its purposes, the corporation shall be possessed of, and may from time to time exercise, any and all powers conferred upon non-stock corporations by Section 13.1-204.1 of the Code of Virginia of 1950, as amended; but the corporation shall not carry on any activities not permitted to be carried on (i)'by a corporation exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code~of 1954 (or the corresponding provision of any future United States Inter- nal Revenue Law) or (ii) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law). THIRD: The corporation shall have no members. FOURTH: The affairs of the corporation shall be managed by its Board of Directors. Directors shall be elected by the Board of Directors pursuant to the By-laws of the corporation. The President, Treasurer and Secretary of the Corporation shall be ex officio directors. The Board of Directors shall be composed of such number of persons as may be fixed by the By-laws, and in the absence of a BY-law fixing the number, the number shall be three (3). ''FIFTH: No part of the net earnings of the corporation shall inure to the benefit of, or be distributa61e to its directors, officers or other private persons and/or entities, except that the corporation is authorized to pay reasonable compensation for services rendered to it and to make payments and distributions in furtherance of the purposes ',set forth in the second article hereof. No substantial part of the activities of the corporation shall be. attempts to influence legislation ~y propaganda or other- wise and the corporation shall not participate in, or intervene in any political campaign on behalf of any candidate for public office, including but not limited to the publication or distribution, or both, of written or printed statements or the making of oral statements on behalf of or in opposition to any such candidate for public office. -2- The assets of the corporation are dedicated to the purposes expressed in the second article hereof. Upon the dissolution of the corporati6n, the Board of Directors shall, after paying or making provision for payment of all the liabilities of the corporation, dispose of all the assets of the corporation exclusively for the purposes of the corporation, as set forth in the second article hereof, to an organization, or organizations, organized and operated exclusively fur charitable, educational, religious or scientific purposes; or for the purpose of fostering amateur sports competition among young people, and qualifying as an exempt organization, or organizations, under Section 501(c)(3) of the Internal Revenue'Code of 1954, or a corresponding provision of any future United States revenue law, as the Board of Directors shall in its sole discretion determine. Should any of the corporate assets not be dispose~ of' as aforesaid, the Board of Directors shall, by petition filed with the Circuit Court of the County of Chesterfield, request that Court to dispose of such assets exclusively for the purposes enumerated herein to such organiza- tion or organizations as the Court shall determine are organized and operated exclusively for such purposes. SIXTH: The corporation may indemnify each director and officer against liabilities (including judgments and fines and reasonable attorney's fees, costs and expenses) incurred by him in connection with any actual or threatened action, suit or proceeding, whether civil, criminal, administrative, arbitrative or investiga- tive, (any of which is hereinafter referred to as a "proceeding") -3- to which he may be made a party by reason of his being or having been a director or officer of the corporation, except in relation to any proceeding in which he has been adjudged liable because of willful misconduct, bad faith or gross negligence involved in the conduct of his office or, in relation to any criminal pro- ceeding, in which he had reasonable cause to believe his conduct was unlawful (any of which behavior is hereinafter referred to as o "misfeasance"), provided, however that even if he is guilty of misfeasance he shall be entitled to such indemnification as shall be finally ordered by a court. In the event of the disposition of any proceeding in which no determination of misfeasance has been made, such indemnity shall be conditioned upon a prior determina- tion that the director or officer acted in good faith and without misfeasance, and that such payments or obligations are reasonable. Such determination shall be made (i) by the board of directors by a majority vote of a quorum consisting of directors who were not parties to such proceeding, (ii) by independent legal counsel in a written opinion if such a quorum is not obtainable, or, even if obtainable, if a majority of disinterested directors so di±ects. Directors eligible to make any such determination or to refer any such.determination to independent legal counsel must act with reasonable promptness when indemnification is sought by any director or officer~ Expenses incurred in defending any proceeding may be paid by the corporation in advance of the final disposition of such proceeding, if authorized in the manner set forth in the preceding paragraph, upon receipt of an undertaking by or on behalf of the director or officer ~o repay such amount unless it shall ultimately be determined that he is entitled to indemnification. Every reference herein to director or officer shall include every director or officer or former director or officer of the corporation and, in all such cases, the heirs, executors, and administrators of such officer or director. The corporation may further indemnify each officer and director in any other manner pe'rmitted by law. -5- CONSENT OF DIRECTORS IN LIEU OF A SPECIAL MEETING OF DIRECTORS OF GREENFIELD DRAGONS ATHLETIC ASSOCIATION The undersigned, being all the directors of Greenfield Dragons Athletic Association, pursuant to Section 13.1-216 of the Code of Virginia of 1950, as amended, hereby execute this Consent in lieu of a special meeting of directors and do hereby consent as follows: 1. This Consent shall be in lieu of a special meeting of the directors and notice of the time, place and purpose of such meeting is hereby waived as permitted by Section 13.1-215 of the Code of Virginia of 1950, as amended. 2. The Board of Directors finds it in the best'interest of the Corporation to amend and restate its Articles of Incorpora- tion in the form set forth in the Amended and Restated Articles of Incorporation of ~reenfield Dragons Athletic Association, which are attached hereto. 3. The Board of Directors directs that such Amended and Restated Articles of Incorporation be submitted to a vote of the qualified voters of the Corporation at its annual meeting to be held at 3:00 p.m. on Saturday, June 12, 1982, at Robious Middle School, 11632 Robious Road, Chesterfield County, Virginia. 4. The Board of Directors further directs the Secretary of the Corporation to deliver to each qualified voter of the Corporation, ~ho so requests,~a copy of the proposed Amended and Restated Articles of Incorporation and/or a Proxy in substantially the form attached hereto. Additionally, the Secretary is directed .to provide notice of the Annual Meeting to the qualified voters of the Corporation by publishing the Notice, in substantially the form attached hereto, in the Richmond Times Dispatch, a newspaper having a general circulation in the County of Chester- field where the corporation has its Registered Office. The Notice shall be published on May 17, 1982 and on May 24, 1982. 5. Upon adoption by the qualified voters of the Amended and Restated Articles of Incorporation, the officers of the Corporation are directed to file Articles of Amendment relating thereto with the State Corporation Commission of Virginia. 5. This Directors Consent may be executed in any number of counterparts, all of which together shall constitute a single consent. WITNESS the following signatures as of the 1st day of May, 1982. Director Director Direcgor Director Director Director Director Director 'Director Director PROXY GREENFIELD DRAGONS ATHLETIC ASSOCIATION ANNUAL MEETING OF QUALIFIED VOTERS June 12, 1982 The undersigned hereby appoints Bruce McCloy, the proxy of the %u%dersigned, with power' of substitution, to vote FOR ADOPTION AGAINST ADOPTION of the proposed Amended and Resta~ed Articles of Incorporation of Greenfield Dragon Athletic Association. DATE: Qualified Voter's Signagure BYLAWS OF GREENFIELD DRAGONS ATHLETIC ASSOCIATION and circumference, Association". ARTICLE I - CORPORATE SEAL The corporate seal of the corporation shall be circular shall have inscribed thereon, within and around the the following: "Greenfield Dragons Athletic In the center shall be the word "SEAL". ARTICLE II - FISCAL YEAR The fiscal year of the corporation shall be determined in the discretion of the board of directors, but in the absence of any such determination it shall be the calendar year. ARTICLE III - DIRECTORS Section 1. General Powers. The business and affairs of the corporation shall be managed by the board of directors. Section 2. Number, Term and Qualification. The number of directors of the corporation shall be not less than seven (7) or more than nine (9), which includes the president, treasurer, and secretary of the corporation, each of whom shall serve as ex officio directors. Each director shall hold office for the term for which he is elected and until his successor is elected and qualified. Directors need not be residents of the State of Virginia. Section 3. Election of Directors. The directors shall be elected by the board of directors at a meeting of the board of directors called for that purpose, and those persons who receive the highest number of votes cast shall be elected. Section 4. Removal. Any director may be removed at a meeting called expressly for that purpose, with or without cause, by a majority vote of the board of directors. If any directors are so removed, new directors may be elected at the same meeting. Section 5. Vacancies. Any vacancy occurring in the board of directors, including a vacancy resulting from an increase by not more than two in the number of directors, may be filled by the affirmative vote of a majority of the remaining directors though less than a quorum of the board of directors. Section 6. Compensation. The board of directors may not compensate directors for their services as such, but may provide for the payment of all expenses incurred by directors in attending regular and special meetings of the board. ARTICLE IV - DIRECTORS MEETINGS Section 1. Reqular Meetings. Regular meetings of the board of directors shall be held annually to elect directors, appoint officers and carry on such other business as may properly come before such meeting. Section 2. Special Meetings. Special meetings of the board of directors may be called by any member of the board and may be conducted through the use of any means of communication by which all directors participating may simultaneously hear each other during the meeting; such as by conference telephone communication. Meetings of the Board shall be open to attendance by parents of children participating in the Corporation's soccer programs. But discussions involving the salary or performance of any employee or officer, or involving the legal consideration of any matter before the Board, shall be held only in executive session; that is, at a meeting or portion thereof, at which only the directors are present. At least once each year the Board shall conduct a meeting for the purpose of soliciting comments of parents or guardians who have, or have had within the last year, children participating in the Corporation's soccer programs. Notice of the date, place and time of that meeting shall be disseminated to the parents through the Chairman of the standing Committees for Recreational Soccer and Travel Soccer programs. Section 3. Notice. Notice of a regular or special meeting of the board of directors stating the place, day and hour of the meeting and the purpose for which the meeting is called shall be mailed to each director at least three (3) days, or telegraphed or sent by facsimile transmission at least two (2) days, prior to the date of the meeting. Section 4. Quorum. A majority of the number of directors holding office shall constitute a quorum at a meeting of the board of directors. If a quorum is present, the affirmative vote of a majority of the directors present at the meeting shall be the act of the board of directors. Section 5. Action by Directors Without a Meeting. Any action required to be taken at a meeting of the directors, or any action which may be taken at a meeting of the directors, may be taken without a meeting if a consent in writing, setting forth the action so to be taken, shall be signed before or after such action by all of the directors who shall each subscribe the date of their execution of the consent next to their signature. Such consent shall have the same force and effect as a unanimous vote. Section 6. Waiver of Notice. Notwithstanding any other provision of these bylaws, whenever notice of any meeting for any purpose is required to be given to any director under provisions of Virginia law or these bylaws, a waiver thereof in writing signed by the director entitled to said notice, whether before or after the time stated therein, shall be the equivalent to the giving of such notice. A director who attends a meeting shall be deemed to have had timely and proper notice of the meeting unless he attends for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened and so 5 advises the remaining directors at the beginning of the meeting or promptly upon his arrival. ARTICLE V - DIRECTORS COMMITTEES Section 1. Standinq Committees. The board of directors shall from among its membership appoint a Chairman for each of the following Standing Committees - the Committee for Recreational Soccer, the Committee for Travel Soccer Programs, the Committee of Referees, and the Committee of Boosters. The Chairman so appointed shall appoint such other persons to their respective committees as are required to effectively implement the programs for which they are responsible. Each Chairman shall give the board of directors a report of his Committee's activities at each meeting of the board of directors. Committees shall have such authority as is delegated to them by the board of directors. Section 2. Other Committees. Other committees with limited authority may be designated by a resolution adopted by a majority of the directors present at a meeting at which a quorum is present. ARTICLE VI - OFFICERS Section 1. Election, Removal and Duties. The board of directors, promptly after its election, shall elect from its membership a president, treasurer, and a secretary. The board of directors may elect from outside its membership an Administrator of Training and Coaching, and if so elected, the Administrator shall serve as an ex officio director for a term which is concurrent with his term of office. The board of directors may elect one or more such other officers from outside its membership as it may deem proper. Any officer may hold more than one office except that the same person shall not be both president and secretary. All officers shall serve for a term of one year and until their respective successors are elected, provided, however, that any officer may be removed with or without cause at any time whenever the board of directors in its absolute discretion shall consider that the best interests of the corporation would be served thereby by the vote of a majority of all the directors. The officers of the corporation shall have such duties as generally pertain to their respective offices as well as such powers and duties as may be delegated to them from time to time by the board of directors. Section 2. Bonds. The board of directors may require that any or all officers, agents and employees of the corporation give bond to the corporation, with sufficient sureties, conditioned on the faithful performance of the duties of their respective offices or position, and comply with such other conditions as may from time to time be required by the board of directors. 7 ARTICLE VII - AMENDMENTS Section 1. ~ew Bylaws and Alterations. These bylaws may be amended or repealed and new bylaws may be made by the board of directors at any regular or special meeting. Section 2. Legislative Amendment. In the event that any portion of these bylaws is subsequently rendered invalid by act of the General Assembly of Virginia, those portions hereof which are not affected by such legislation shall remain in full force and effect until and unless altered or repealed in accordance with the term hereof. CHESTERFIELD COUNTY Application for a Permit to Conduct Bingo Games or Raffles In support of this application, the applicant offers the following information under oath: Officialname of organization: ~_~ /htq~d Io-[-¼,ac~LC)oCx2[ [ac~e Acldress of organlvation's he4[dquarters (please include s.treet address, city and zip code): Ad&ess where all records of receipts and disbursements are permanently Filed: .5'60 Name, and ad&ess of owner of the property~escribed in 3 above: _~ 4 -0 t l 0 ~ ~ ~ ~'0) OC Ct_ Address(es) where bingp games will be held or raffle drawings conducted (please include street address, city and NOTE: THIS PERMIT IS VALID ONLY AT THE LOCATION DESCRIBED IN 5 ABOV~ Dates or days of week and time when bingo games or raffles will be held at tl~ above ad&ess(es): Date when organization was founded: ~ - ~. ~2]..-- . Has your organi?ation been in existence and met regularly in Chesterfield Count.. or an adjacent county, city or town for two (2) years immediately prior to making this application? Yes V/ . No Is your organi?ation currently and has your organization always been operated in the past as a non-profit organization? Yes ~. No __ If not, explain 10. 11. Tax exempt status under the Internal Revenue Code (if applicable): State the specific type and purp,ose of your organi?ation: /~/ $:: /ar t"- 14. 15. 16. 17. 18. Type of permit applied for: Bingo Games Raffles Both Application is for a new /e~/ or renewal ~ permit. If renewing a permit, were f'mancial reports Filed on time and in compliance with all applica~e legal requirements? Yes No List below gross receipts, if any, from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: 1st qtr: $ 2nd qtr: $ 3rd qtr: $ 4th qtr: $ Officers of Organization: Pres/dent: Vice President: Secretary:. Tre. a~ure~ Name Address Bus. Phone Home Phone "7.~ ~ 70 7i.)_ 7,~- $ 7.x9 Member authorized within the organization to be responsible for conduct and operation of bin o N ' ' Ho~;:· T/~l~e~/h~on~e.... : % ~/_~) ~9v7,~ _ BusmAesd/~eS;ph-~°°n~eDt4~' : - ..¢ff~ ~'gS~'~/'7~%' ~. _ games or. raffles; Member authorized within the organization to be responsible for filing the financial report if the organization ceases to exist: ~,. Do you, and each officer, director and member of the organization fully understand the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organi?ation pursuant to §18.2-340.13 of the Code of Virginia), partnership or corporation of any classification~vhatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes [,~. No Co The organization mm,o* maintain and file with the Counl~s Inte '~1 Audit Department complete decor& of receipts and disb,~ments pertaining to bingo games and ral._.., as required by. State and County Law, and that such records are subject to audit by the Counl~s Internal Audit Department? Yes ._~. No~. .... The organization must remit an audit fee of 2% of gross receipts with the Annual Financial Report not later than December 1 unless gross receipts are less than $2,000? Yes ~. No ~ Eo The organi?ation must furnish a complete list of its membership upon the request of the County's Internal Audit Depjfflment or other designated representative of the Board of Supervisors? Yes iff' No The organi?ation shall be required to contribute an annual minimum of 5% of the gross receipts from all bingo games or raffles for those lawful religious, charitable, community of educational purposes for which the organization is specifically chartered or organized, and no less than 8% of gross receipts averaged for three consecutive annual reporting periods. Yes /,/-~i. No No person shall participate in the management, operation or conduct of any bingo game or raffle if, within the preceding five years, he has been convicted of a felony or crime of moral turpitude. Yes //~' . No~ No person shall participate in the management, operation or conduct of any bingo game or raffle if that person, within the past five years, has participated in the management, operation, or conduct of any bingo game or raffle whick was found by a local jurisdiction to have been operated in violation of state law or local ordinance. Yes l.~'. No~ Any organization found in viola~on of the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, is subject to having such permit revoked by the local governing body? Yes ~. No~ 19. Any person violating the provisiOns of Article 1.1 of Chapter 8 of Title 8.2 of the Code of Virginia, shall be guilty of a Class 1 misdemeanor and any person violating the provisions of § 18.2-340.9 shall be guilty of a Class 6 felony? Yes ~ No The organization must provide written notification to the County's Internal Audit Department of any change in e~cted officers or bingo chairperson during tlhe calendar year covered by this permit. Yes fi. No The organization must comply M_fl.h the provisions of the current Chesterfield County Bingo-Raffle Administrative Manual. Yes iff' No Have you and each officer of your organi?ation read the attached permit and do yo~l~md each officer agree on behalf of the organi?ation to comply with each of the conditions therein? Yes ~/ . No I hereby swear or affirm under the penalties of perjury as set forth in §18.2-434 of the Code of Virginia, that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief? WITNESS the following signatures and seals: Signature of Applicant: Name: //k/-~ '~.' Z Address: ~'~,:. ~/ ;~'-,::~c~d~:'~/,~ Bm~ess Phone: '~'?'.~:'. 7.::..' STATE OF VIRGINIA Subscribed and sworn to before m6,. ~/}{/'tq/~ Agyt4/~~).//")~-- , a N/Otary Public in and for the City/C~nmOl and State aforesaid, thk~ .//?'/_~.~ day of ~-~o~_,~ , 199/'/~. My Commission Expires: ~ -/ ~ . · RESOLUTION ~ ~b'il~ ~ '~ ~ 199 ~7:I' (date resolution passed), that BE IT RESOLVED THIS __~ day of--~!~" , 6¢~'V') ~_. (i C. ~-? ~'}) is hereby authorized to apply to the Chesterfield County Boaxd of Supervisors for a bingo/raffle permit on behalf of this organization for the 199~. calendar Year. ~ // Revised 10/1/93 ~uthorize~l signature (Officer or Director) CHESTERFIELD COUNTY BINGOflO. FFLE PERMIT APPLICATION SUBMISSION INSTRUCTIONS New Applicants must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific purposes for which the organization is chartered or organized. Applicants must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. In order to fully complete this application additional pages may be attached where necessary. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40, Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Building, Room 503. Before submitting the application to the County Attorney, care should be taken to complete the Resolution at the bottom of the permit application. ALL APPLICANTS MUST BE AUTHORIZED BY AN OFFICER OR DIRECTOR OF THE ORGANIZATION TO APPLY FOR THE PERMIT ON BEHALF OF THE ORGANIZATION. THE AUTHORIZING OFFICER/DIRECTOR MUST BE SOMEONE OTHER THAN THE APPLICANT. 0905:2249.1 CI-[ES~IELD COUNTY BINGO/RAFFLE PERMIT By Resolution of the Chesterfield County Board of Supervisors duly adopted on ,19 , permission is hereby granted to to conduct located at during the calendar year THIS PERMIT WILL EXPIRE ON DECEMBER $1, 19 . This permission is granted subject to compliance with § 18.2-340.1 - 18.2-340.14, Code of Virginia, 1950, as amended, and the following conditions: Except for reasonable and proper operating costs and prizes, no part of the gross receipts derived by your organization may be used for any purpose other than (i) those lawful religious, charitable, community or educational purposes for which your organization is specifically chartered or organized and (ii) expenses, relating to the acquisition, construction, maintenance, or repair of any interest in the real property involving the operation of your organization and used for lawful religious, charitable, community or educational purposes. o Your organization shall be required to contribute an annual minimum Of five percent (5%) of the gross receipts from all bingo games or raffles for those lawful religious, charitable, coinmnnity or educational purposes for which the organization is specifically chartered or organized, and no less than eight percent (8%) of gross receipts averaged for three (3) consecutive annual reporting periods. Your organization shall not enter into a contract with or otherwise employ for compensation any person or firm, association, organization (other than another qualified organization pursuant to §18.2-340.13 of the Code of Virginia, 1950 as amended), partnership or corporation of any classification whatsoever, for the purpose of organi~ng, 'managing or conducting bingo games or raffles. Your org .an.....~tion shall not enter into any contract with or otherwise employ or compensate any member of your organization regarding the sale of bingo supplies or equipment. Records of all bing° and raffle receipts and disbursements shall be kept and shall'be filed annually under oath wi~ the County Internal Audit Department on a form famished by .that department..Your report shall be submitted to Internal Audit as outlined in the C0u~..ty Bingo-Raffle Adm{n~.qtrative Manual. Your report shall be a matter of public record. Eakh'.. report shall include .a record of the gross receipts and disbursements of y0ur'0rg~iin~Tati6n f~r,'~ the period which commenced on the first day of October of the previous year.!'and ended September 30 .of the current year. In addition, ff your organlTation's gross .receipts exceed $50,000 during any 'calendar 'quarter, you must file an additional accounting of'all ~eceipts"and disbursements during 'such'~.quarter no later than 60 days following the last day of SUch' quarter. ANY ORGANIZATION VIOLATING THIS CONDITION SHALL HAP'F, iTS PERMIT AUTOMATICALLY ~lzOI~D. - over - 10. 11. 12. 13. No person, firm, associal:ion, organization, partnership,, or corporation shall pay or receive for use of any premises devoted, in whole or in part, to conduct bingo games or raffles any consideration in excess of the current fair market rental value of the premises and in no event shall such sum of money be based upon or determined by a percentage of the proceeds derived from the bingo games or raffles. No organization shall hold bingo games more frequently than two calendar days in any one calendar week unless a special permit is granted by the Board of Supervisors of Chesterfield County for more frequent games. No person shall manage, operate or conduct bingo games or raffles if, within the past five (5) years, he has been convicted on a felony or a crime involving moral turpitude, or has operated a bingo game or raffle in violation of state law or local ordinance. The Board of Supervisors may deny, suspend or revoke the permit of your organization for any non-compliance with the conditions of the Code of the Coun_ty of Chesterfield or the Code of Virginia. TO CONTINUE OPER,4.TIONS INTO THE SUCCEEDING YEAR, THIS PERMIT MUST BE RENEWED BY THE BOARD OF SUPERVISORS BEFORE THE END OF EACH CALENDAR YEAR. THE PERMIT IS VALID ONLY AT THE PLAYING .LOCATION LISTED ON THE PERMIT APPLICATION. THIS PERMIT OR A COPY THEREOF MUST BE POSTED ON THE PREMISES WHERE BINGO GAMES OR RAFFLES ARE CONDUCTED. THIS PERMIT IS NOT ASSIGNABLE. Chairman, Board of Supe~sors .Attest: County Administrator x~,~ea ~o1~193 0905:2246.2 ~o ~1t to ~hum ~'hes~ !?~ents l~hall (fame: l~s ~rantea~, ~0 $ ~ OF f_oe a te d at and l)r,'~z'[eqes q/ve~ t~o mem~e,-s ~ssoe;~t;~n now z~* Yecrerar~ to a~ their s~natu~< aha caused (~h a r f e r ~l~ernher~ CHESTERFIELD COUNTY Application for a Permit to Conduct Bingo Games or Raffles In support of this application, the applicant offers the following information under oath: 1. Official name of organization: lO'lo *o rai~ jjt6 ~ ~ eloo ~ ~gd'~ '"~o~ 2. Address of organization's headqu~ters (please include street address, ciW ~d tip code): Ad.ess where ~ recor~ of receipts ~d &sbursements ~e perm~ently filed: N~es ~d ad.ess of o~er of the proper~ described ~ 3 above: C~e~ra~/z~ o Address(es) where bingo games will be held or raffle drawings conducted (please include street address, city and NOTE: THIS PERMIT IS VALID ONLY AT THE LOCATION DESCRIBED IN 5 ABOVE. Dates or days of week and time when bingo games or raffles will be held at the above address(es): Date when organization was founded: £At~t. /¥~, Has your organization been in existence and met regularly in Chesterfield County or an adjacent county, city or town for two (2) years immediately prior to making this application? Yes ~ No Is your organization currently and has your organization always been operated in the past as a non-profit organization? Yes X No ~ If not, explain 10. 11. Tax exempt status under the Internal Revenue Code (if applicable): State the specific type and purpose of your organization: /,,~,~4, 12. Type of permit applied for: Bingo Games 14. 16. 17. Raffles X Both 18. Application is for a new ~ or renewal )~ permit. If renewing a permit, were £mandal reports filed on time and in compliance with all applicable legal requirements? Yes K No List below gross receipts, if any, from ali sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: 1st qtr: $ -o- 2nd qtr: $ ~t& 3rd qtr: $ //33¥ 4th qtr: $ ,~o- Officers of Organization: Name Address Bus. Phone Home Phone Vice P~sident: J~A~ C ~ Yb '~ E ~ o,~ I~ I~ I ~,; 4~;~ ~p ~ ~ 7~-~ ~7~ Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles; Name: ~/v,4 C~r~/~N Address: /oo.~ J~,~y,..¢ flc~cE ~,w~ru,~d ~ ~h. A311~ Home Telephone: Iq q-/~ 9~ Bus'ess Telephone: -- Member authorized within the organization to be responsible for filing the fmancial report if the organization ceases to exist: Do you, and each officer, director and member of the organization fully understand the following: A. It is a violation of law to enter into a contract with any pergon, firm, association, organization (other than another qualified organization pursuant to §18.2-340.13 of the Code of Virginia), partnership or corporation of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes ~ No~ o over - 19. B. The organi?ation m - maintain and file with the Count)% Int d Audit Department complete /ecords of receipts and disb~,.~ements pertaining to bingo games and rah,~-s as required by State and County Law, and that such records are subject to audit by the Count)as Internal Audit Department? Yes X No C. The organization must remit an audit fee of 2% of gross receipts with the Annual Financial Report not later than December I unless gross receipts are less than $2,0007 Yes K No ~ D. The organization must furnish a Complete list of its membership upon the request of the County's Internal Audit Department or other designated representative of the Board of Supervisors? Yes ~ No ____ E. The organi?ation shall be required to contribute an annuaJ minimum of 5% of the gross receipts from all bingo games or raffles for those lawful religious, charitable, community of educational purposes for which the organization is specifically chartered or organized, and no less than 8% of gross receipts averaged for three consecutive annual reporting periods. Yes '~ No ~ F. No person shall participate ia the management, operation or conduct of any bingo game or raffle if, within the preceding five years, he has been convicted of a felony or crime of moral turpitude. Yes /v,, . No G. No person shall participate in the management, operation or conduct of any bingo game or raffle if that person, within the past five years~ has participated in the management, operation, or conduct of any bingo game or raffle which was found by a local jurisdiction to have been operated in violation of state law or local ordinance. Yes ~x No ~ H. Any organization found in violatiOn of the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, is subject to having such permit revoked by the local governing body? Yes ~, No __m I. Any person violating the provisions of Article 1.1 of Chapter 8 of Title 8.2 of the Code of Virginia, shall be guilty of a Class ~ misdemeanor and any person violating the provisions of § 18.2-340.9 shall be guilty of a Class 6 felony? Yes )(, No ~ J. The organization must provide written notificatiOn to the County's Internal Audit Department of any change in elected officers or b~o chairperson during the calendar year covered by this permit. Yes ~, No __~ K. The organi?ation must comply with the provisions of the current Chesterfield County Bingo-Raffle Administrative Manual. Yes ~ No ~ Have you and each officer of your organi?ation read the attached permit and do you and each officer agree on behalf of the organi7ation to comply with each of the conditions therein? Yes X No I hereby swear or affirm under the penalties of perjury as set forth in §18.2-434 of the Code of Virginia, that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief? WITNESS the following signatures and seals: Signature of Applicant: Name: Jn~a~s Nj. t Title: T¢.~^ ~ Address: Business Phone: ~ ;k> - '2). 7~ Home Phone: STATE OF VIRGINIA CITY/COUNTY OF ~ c-q'~ c~', O... 'TO-WIT: Subscribed and sworn to before me, City/County and State aforesaid, this 1-{ day of {'lhCk.~ , ! Notary Public My Commission Expire~L~l~lllltli$$iOli £Xlli? , a Notary Public in and for the 199 t~ . RESOLUTION BE IT RESOLVED THIS /d, r# day of /}/0,~tt. , 199 ~ (date resolution passed), that is hereby authorized to apPly to the Chesterfield County Board of Supervisors for a bingo/raffle permit on behalf of this orga:ni?ation for the 199 ¥ calendar year. Revised 10/1/93 Authorized signa(ure (Officer 6~ Director) CHESTERFIELD COUNTY BINGO/RAFFLE PERMIT By Resolution of the Chesterfield County Board of Supervisors duly adopted on ,19 , permission is hereby granted to to conduct located at during the calendar year 11-11S PERMIT WILL EXPIRE ON DECEMBER 31, 19 . This permission is granted subject to compliance with § 18.2-340.1 - 18.2-340.14, Code of Virginia, 1950, as amended, and the following conditions: o Except for reasonable and proper operating costs and prizes, no part of the gross receipts derived by your organization may be used for any purpose other than (i) those lawful religious, charitable, community or educational purposes for which your organization is specifically chartered or organized and (ii) expenses relating to the acquisition, construction, maintenance, or repair of any interest in the real property involving the operation of your organization and used for lawful religious, charitable, community or educational purposes. Your organization shall be required to contribute an annual minimum of five percent (5%) of the gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized, and no less than eight percent (8%) of gross receipts averaged for three (3) consecutive annual reporting periods. Your organization shall not enter into a contract with or otherwise employ for compensation any person or firm, association, organization (other than another qualified organization pursuant to §18.2-340.13 of the Code of Virginia, 1950 as amended), partnership or corporation of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles. Your organization shall not enter into any contract with or otherwise employ or compensate any member of your organization regarding the sale of bingo supplies or equipment. Records of all bingo and raffle receipts and disbursements shall be kept and shall be filed annually under oath with the County Internal Audit Department on a form furnished by that department. Your report shall be submitted to Internal Audit as outlined in the County Bingo-Raffle Administrative Manual. Your report shall be a matter of public record. Each report shall include a record of the gross receipts and disbursements of your organization for the period which commenced on the first day of October of the previous year and ended September 30 of the current year. In addition, if your organization's gross receipts exceed $50,000 during any calendar quarter, you must file an additional accounting of all receipts and disbursements during such quarter no later than 60 days following the last day of such quarter. ANY ORGANIZATION VIOLATING THIS CONDITION SHALL HAVE ITS PERMIT A UTOMA TICALLY REVOKED. - over - 10. 11. 12. 13. No person, firm, association, organization, partnership, or corporation shall pay or receive for use of any premises devoted, in whole or in part, to conduct bingo games or raffles any consideration in excess of the current fair market re. ntal value of the premises and in no event shall such sum of money be based upon or determined by a percentage of the proceeds derived from the bingo games or raffles. No organization shall hold bingo games more frequently than two calendar days in any one calendar week unless a special permit is granted by the Board of Supervisors of Chesterfield County for more frequent games. No person shall manage, operate or conduct bingo games or raffles if, within the past five (5) years, he has been convicted on a felony or a crime involving moral turpitude, or has operated a bingo game or raffle in violation of state law or local ordinance. The Board of Supervisors may deny, suspend or revoke the permit of your organization for any non-compliance with the conditions of the Code of the County of Chesterfield or the Code of Vir~nia. TO CONTINUE OPERATIONS INTO THE SUCCEEDING YEAR, THIS PERMIT MUST BE RENEWED BY THE BOARD OF SUPERVISO~'~S BEFORE THE END OF EACH CALENDAR YEAR. THE PERMIT IS VALID ONLY AT THE PLAYING .LOCATION LISTED ON THE PERMIT APPLICATION. THIS PERMIT OR A COPY THEREOF MUST BE POSTED ON THE PREMISES WHERE BINGO GAMES OR RAFFLES ARE CONDUCTED. THIS PERMIT IS NOT ASSIGNABLE. By: Chairman, Board of Supervisors Attest: County Administrator Revised 10/1/95 0905:2246.2  CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA Meeting Date: Mawr 25 1994 Item Number: Page 1 1 of~ 8.F.10. Subject: State Road Acceptance Count,v Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of I n formation: MIDLOTHIAN: Roylen Wood Walton Bluff Preparer: ~ Richard ~. McElfish Yes [--] No Attachments: Title: Director Environmental Engineering OGG TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Roylen Wood May 25, 1994 Royenwood Road ROYLEN WOOD VICIPIITY ~ 067 TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Walton Bluff May 25, 1994 Walton Bluff Landing Walton Bluff Terrace Walton Bluff Circle Walton Bluff Court Walton Bluff Place Walton Bluff Parkway ~ALT~N t~LUFF 068 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: ~a¥ 25, 1994 Item Number: 8. F. 11. a. Su ect: Request for Permission to Construct a 15' Ail Weather Driveway, within an Existing 40' Right of Way Known as Owendale Road County Administrator's Comments: County Administrator: o~ Board Action Requested: Staff recommends that the Board of Supervisors grant to Mason Frank Hartsoe and Nancy L. Hartsoe permission to construct an all weather driveway within an existing 40' right of way known as Owendale Road; subject to the execution of a license agreement. Summary of Information: Mr. Mason Frank Hartsoe has requested permission to construct a 15' all weather driveway within an existing 40' right of way known as Owendale Road from point A to point B on the attached map. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: ~__~ --~J. ~~ ~ohn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH PUBLIC HEARING: REQUEST FOR PERMISSION TO CONSTRUCT A 15' ALL WEATHER DRIVEWAY, WITHIN AN EXISTING 40' RIGHT OF WAY KNOWN AS OWENDALE ROAD - MR AND MRS MASON FRANK HARTSOE WOOD DALE, CHESTERBROOK = CHESTEF STATION ~ E DI BRUC ASHTON HOLLy CREEK HARTLAI~ PARK SOUTH CHESTER i' COLUMBIA PARK lq CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 25, 1994 Item Number: 8. F. ll.b. Su~ect: Request for Permission for a 6" Plastic Drainage Pipe to Encroach within an Existing 20' Drainage and Sewer Easement County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Tomac Corporation permission to have a 6" plastic drainage pipe encroach within an existing 20' drainage and sewer easement; subject to the execution of a license agreement. Summary of Information: Tomac Corporation has requested permission to have a 6" plastic drainage pipe encroach within an existing 20' drainage and sewer easement. This request has been reviewed by staff and approval is recommended. District: Matoaca ~ohn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer # O?Z VICINITY REQUEST FOR PE~4ISSION FOR A 6" DRAINAGE PIPE TO ENCROACH WITHIN AN EXISTING 20' DRAINAGE AND .SEWER EASEMENT TOMAC CORPORATION KINGSPOI ACORN RIDGE FOREST WOOD ~MILL SPRJNG IA CREEK PL RD d. Cheatham I I ---"l I LOT 19 I I % I 1 I I I I r'.-.I ~ ; i------ 10' '" 'LOT ,. I I i iI III I I I I i iI ~t/,~,pT, I : L'l- -.. / :0' : I ~ ./.. /' HSE FROII'I': 30 REAR: 25' SIDE: 7.5' ji',l 6760 - TOMAC LOT 18, powELL GROVE ",, CHESTERFIELD CO'., 'VA \ '\ TYPE 25 w/ FRONT ENT. GAR. RT. ::/l:/Oz - PG18.DWG 0.'74, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Item Number: 8. F. 11. c. Su~ect: Request for Permission for a Sign to Encroach within an Existing 16' Water Easement County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors grant the Trustees of Korean Canaan Church of Richmond permission to have a sign encroach within an existing 16' water easement; subject to the execution of a license agreement. Summary of Information: Korean Canaan Church of Richmond has requested permission to have a sign encroach within an existing 16' water easement. This request has been reviewed by staff and approval is recommended. District: Clover Hill Attachments: Yes ~No Title: Riqht of Way Manaqer # O75 VICINITY SKETCH REQUEST FOR PERMISSION FOR A SIGN TO ENCROACH WITH AN EXISTING 16' WATER EASEMENT - TRUSTEES OF KOREAN CANAAN CHURCH OF o RICHMOND ,HADYMIST Road ~.URREYWO0 }Mount Gie~ ASH LEY POCOSHOCI( CREEKWOOD N' 076 'T/~is is to certi[? f/~ot on MARCH 17, 1994 /made o~ accurate survey of t/~e premises s/~o,'n hereon and'that lhere ore no easements or encroac/~menl$ vis~b/e on t/~e ~round oliver Ii, on t/~ose s/~own hereon." Tb/s property IS NOT wilhl'n o FEMA F/agE. waZ Hazard os shown Comm. Pone/~ ZONE 'c' 8100~5 0056 B daled ~-16-85 OWNER ~ KOREAN CANAAN CHURCH o1' RICHMOND T.M. 039-12-01~00-000-013 DEED BOOK 2461, PAGE 553 16' WIDE WATER o o o ._ ..... EASEMENT \ o o ~ , , ~ ,g~;~; ~ i, I 0.092 Ac. , A.~.. ~ ~ ~1 I ~f ~%~v4 ~ I CH~TERFIE~ CO VA . ~ ~ ~ ~,~ ; - o ~ WAL SLEY BOULEVARD / [~l~.~ /Slate Route No. 647 .7~...~ EXISTING 60" WIDE R/W MAP SHOWING A 0.092 ACRE. PARCEL OF LAND AND AIG FEET WIDE WATER EASEMENT IN CLOVER HILL DISTRICT OF CHESTERFIELD COUNTY. VIRGINIA. MARCH 17. 1994 REVISED MARCH 2~, 1994 Virginia Surveys P.O. BOX 118 CHESTERFIELD. VA. 23832 ~ M.E. FLOYD CERTIFIED BY ' SCALE VIRGINIA CERTIFICATE NO 8]0B J.N.. DATE I"-- 50' 3-17-94 A Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS May 25, 1994 AGENDA Item Number: Page i of i 8.F.12. Subject: Agreement Between Chesterfield Utilization of Pass Through Funds County, RRPDC and Crater PDC for County Administrator's Comments: County Administrator: BoardAcfion Requested: Authorize the County Administrator to enter in this contract with the RRPDC and Crater PDC so the work can begin to furnish them with the needed information. Summary of Information: For the past several years the County has entered in a contract to provide continuing, cooperative and comprehensive transportation planning information to RRPDC and Crater PDC. This data includes estimates of population, housing, types of land use, student attendance by traffic zones, report of changes in street names and development plans. The completed work is due by May 31. 1994. The payment to the County is based on amount of time used to compile information. The is no County funds involved in this contract. See attached contracts. Preparer: ..... Attachments: Y~s ~'~ No Title: AN AGREEMENT FOR THE UTILIZATION OF PASS-THROUGH PL AND STATE FUNDS IN THE RICHMOND AREA FOR FISCAL YEAR 1994 RECEP~D This AGREEMENT is made and entered into this ~ day of in the year 1994, by and between the Richmond Regional Planning District Commission, (hereinafter called "COMMISSION"), and the County of Chesterfield (hereinafter called "JURISDICTION"). WHEREAS, the Richmond Area Metropolitan Planning Organization (hereinafter called "MPO") was designated by the Secretary of Transportation on behalf of the Governor of Virginia as the forum for representation of all parties involved in the transportation planning process, in order to satisfy the requirements of 23 U.S.C. 134 for a continuing, comprehensive and cooperative transportation planning process; and WHEREAS, the MPO is actively engaged in the development of a transportation planning process in accordance with "A MEMORANDUM OF UNDERSTANDING FOR A CONTINUING, COOPERATIVE AND COMPREItENSIVE TRANSPORTATION PLANNING AND PROGRAMMING PROCESS FOR THE RICHMOND URBANIZED AREA" dated June 26, 1980, the terms of which are incorporated herein by this reference and are to be used to interpret this contract consistent with said Memorandum of Understanding; and 079 WHEREAS, the MPO has requested that the COMMISSION administer the PL funding for the MPO; and WHEREAS, the COMMISSION has entered into an Agreement for the Utilization of PL and State Funds with the Commonwealth of Virginia, Department of Transportation, herein referred to as the "VDOT", to implement the activities specified in the MPO's Fiscal Year 1994 Unified Work Program; also referred to as the Work Program; and WHEREAS, the COMMISSION desires to engage the JURISDICTION to perform Task 2.1 of this Work Program; NOW, THEREFORE, the COMMISSION and the JURISDICTION do hereby mutually agree as follows: ARTICLE I - Scope of Service The JURISDICTION shall perform, in a professional manner, the services as outlined in the attached Scope of Work, Appendix A, for the preparation of the 1993 Transportation Data Report. ARTICLE II - Time of Performance This Agreement shall run for the duration of those work tasks specified in Appendix A of this Agreement. All work covered by this Agreement shall be completed in accordance with the schedule in Appendix A, unless otherwise mutually agreed to by the COMMISSION and the JURISDICTION. However, all work shall be completed and a final report submitted to the COMMISSION no later than June 30, 1994. 2 08O ARTICLE III - Basis of Payment For services performed in accordance with provisions of this Agreement, the COMMISSION shall pay a lump sum of $4,500 in PL and state funds in accordance with the MPO's 1994 Unified Work Program. The JURISDICTION shall provide a local match of $500. A lump sum payment shall be made by the COMMISSION based on the final invoice submitted to the COMMISSION for services performed by the JURISDICTION as herein described. Actual coSts shall include all materials, salaries, rentals, travel expenses, field and office equipment, supplies, and any other items necessary and eligible to complete the work. The JURISDICTION shall provide a list of all personnel by payroll classification and respective current hourly billing rate. This List of Billable Personnel is attached to this Agreement as Appendix B. The COMMISSION shall provide payment after submission of invoice; all end products listed in Section C, End Products; review and approval by the MPO Technical Advisory Committee; satisfaction by the JURISDICTION; and reimbursement from the Virginia Department of Transportation. The invoice submitted by the JURISDICTION to the COMMISSION for reimbursement shall be submitted by no later than July 20, 1994. ARTICLE IV - Amendments This Agreement may be amended as may be mutually agreed by the COMMISSION and the JURISDICTION. Such amendment shall be made by written agreement. ARTICLE V - Other Provisions The JURISDICTION shall be subject to all provisions placed on the COMMISSION by the VDOT in their Agreement for the Utilization of PL Funds and Letter of Authorization for Fiscal Year 1994, the terms of which are incorporated herein by reference. IN WITNESS WHEREOF, the COMMISSION and the JURISDICTION have executed this Agreement as of the date first written above. WIT~ESS: / RICHMOND REGIONAL PLANNING DISTRICT COMMISSION ~~. Hassinger Executive Director WITNESS: COUNTY OF CHESTERFIELD Lane B. Ramsey County Administrator APPENDIX A - SCOPE OF WORK APPENDIX B - LIST OF BILLABLE PERSONNEL APPENDIX C - CERTIFICATIONS 2.1 A. Be APPENDIX A SCOPE OF WORK 1993 Transportation Data Report Purpose/Objective 1. 2. To record socio-economic data items by traffic zone. To become intbrmed of major changes in local government development policies, and To maintain an up-to-date address coding guide (ACG). land Tasks 1. 3-C Planning Data Methodology The JURISDICTION will prepare and submit to the COMMISSION a brief written narrative of the methodology followed in preparing the 3-C Planning Data. 3-C Plannine Data for 1993 The JURISDICTION will provide 3-C planning data for each traffic zone. The data will reflect conditions as of December 31, 1993. The following data will be recorded on a formatted disk provided by the COMMISSION: a. Housing Units 111. Single Family (includes trailers and duplexes) Multiple Family Total Units The change in housing units should be measured by keeping a record of building permits, occupancy permits (if available) and demolition permits. These records will be stratified by single family and multiple family units. Co do Population i. ii. iii. Total Total Household Group Quarters (dormitory-schools, military barracks, etc) Household population is to be estimated based upon the change in housing units and the application of appropriate occupancy and average household size factors. Students By Zone of School i. Grade K-12 (includes junior or kindergarten level classes) ii. College iii. Total Land Use~ To be reported in acres. i. Single Family (includes trailers and duplexes) ii. Multiple Family iii. Group Quarters iv. Commercial (retail, services, finance, insurance, real estate) v. Industrial (light and heavy, truck terminals, wholesale, contract construction services) vi. Public and Semi-Public (hospitals, sanitariums, libraries, Federal, State, local administration, schools, recreational, etc.) vii. Miscellaneous (rights-of-way, utilities, communications, parking lots and garages, etc.) ~ Development and submission of land use data for the City of Richmond is not required. However, it may be developed and submitted at the city's discretion. VIII. ix. Vacant (agriculture, forestry, other vacant land) Water Areas x. Total The data will be obtained by utilizing existing administrative records in conjunction w/th aerial photography and/or field inspections. Address Coding Guide Chan~es Documentation of any street name or address changes, new public dedicated or private subdivision streets, and the corresponding traffic zone affected by these changes, which have occurred through December 31, 1993, will be provided to the COMMISSION. These changes will be reported periodically throughout the year as address assignments are made to new or modified streets. Reporting forms for street address ranges have been supplied by the COMMISSION to the local street name contact person. In the event that any traffic zone's geography is changed from its 1991 configuration, the JURISDICTION shall report all street names and corresponding address ranges affected by such adjustments to the COMMISSION. The COMMISSION will edit the ACG based on such reported adjustments, to create a revised ACG which reflects the modified traffic zone geography. Local Development Policies and Plans Any significant changes in local policies and plans which directly affect development patterns and transportation will be documented and submitted to the COMMISSION on a timely, continuing basis. Items to be sent to the COMMISSION include, but are not necessarily limited to, revisions, updates, and/or completion of comprehensive plans, subarea, and sector plans, thoroughfare and transportation plans, public facilities plans and policies, and water and sewer plans, and significant amendments to .zoning and subdivision ordinances. Ce to End Products The 1993 Transportation Data Report will be comprised of the following products: o Copies of significant changes in the JURISDICTION's land development plans and policies. Written report(s) providing 1993 Address Coding Guide Information. A brief written narrative of methodology followed in the development of 3-C data estimates. Formatted computer data disk containing the following: a. 1993 Housing d. Schedule 1993 Population I993 Students by Zone School 1993 Land Use (optional for City of Richmond) The JURISDICTION is encouraged to provide the COMMISSION copies of changes in local land development policies (C. 1.) and address/street name changes (C.2.) on a timely basis as they become available; however, this information will be provided to the COMMISSION by no later than June 30, 1994. The JURISDICTION will submit to the COMMISSION for review and approval the written narrative of methodology (C.3.) and the computer data disk with all required data by May 31, 1994. If the COMMISSION requires revisions to the information compiled on the submitted disk, the JURISDICTION will have 15 days from the date written notification is made by the COMMISSION to make necessary revisions to the information compiled on the disk. Staffing Local government staffs will be responsible for completing work taSks. 8 086 F. Funding and Budgets Jurisdiction Richmond Henrico Chesterfield Hanover Goochland Powhatan Ashland PL/State $4,500 4,500 4,500 4,500 2,250 2,250 900 Local Total $500 $5,000 500 5,000 500 5,000 500 5,000 250 2,500 250 2,500 100 1,000 9 APPENDIX B LIST OF BILLABLE PERSONNEL Position Hourly Rate Demographer $ 20.97 Word Processing Specialist $ 13.08 Planning Intern $ 7.00 10 APPENDIX C CERTIFICATION Certification of County of Chesterfield I hereby certify that I am the County Administrator of the County of Chesterfield, whose address is P.O. Box 40, Chesterfield, VA 23832 and that neither I nor the above JURISDICTION I hereby represent has been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this contract to: a. employ or retain, or agree to employ or retain, any firm or person, or b. pay, or agree to pay, to any finn, person, or organization, and fee contribution, donation, or consideration of any kind, except as here expressly stated (if any): I acknowledge that this certificate is to be furnished to the Virginia Department of Transportation, and the Federal Highway Administration, U. S. Department of Transportation, in connection with this contract involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. DATE SIGNATURE 11 Certification of Richmond Regional Planning District Commission I hereby certify that I am the Executive Director of the Richmond Regional Planning District Commission, and that the above COMMISSION or its representative has not been required, directly, or indirectly as an express or implied condition in connection with obtaining or carrying out this contract to: a. employ or retain, or agree to employ or retain, any firm or person, or b. pay, or agree to pay, to any firm, person, or organization, and fee contribution, donation, or consideration of any kind, except as here expressly stated (if any): I acknowledge that this certificate is to be furnished to the Virginia Department of Transportation, and the Federal Highway Administration, U. S. Department of Transportation, in connection with this contract involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. DATE SIGNATURE 12 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS May 25, 1994 AGENDA Item Number: Page ~.of~ 8.F.6. Subject: GRTC Service Extension to Beaufont Mall/Cloverleaf Mall County Administrator's Comments: CountyAdministrator: BoardAction Requested: The Board is requested to appropriate funds and adopt the attached resolution granting the Greater Richmond Transit Company (GRTC) the authority to extend transit service to Beaufont Mall/Cloverleaf Mall. Summary of Information: BACKGROUND: At last year's regional summit, the unsafe condition for pedestrians walking along Midlothian Turnpike at the Chippenham Parkway interchange to get to the Beaufont Mall/Cloverleaf Mall area was identified as an issue to be addressed. Public transportation service could be provided to the mall area by extending the Greater Richmond Transit Company (GRTC) K-Mart service. The service would be extended west along Midlothian Turnpike to the first Beaufont Mall entrance, then generally north to a proposed bus stop at the mall, west to the mall's western entrance, east on Midlothian Turnpike to a proposed bus stop at Cloverleaf Mall (see Attachment 'A'). Beaufont Mall has granted GRTC permission to enter onto the mall property in order to provide the service as long as a shelter and bus stop pad are provided. Property would have to be acquired from Cloverleaf Mall in order to construct the Cloverleaf bus stop (see Attachment 'B'). Preparer: ~< d · MccracKen Attachments: Yes ~ No Title: Director of Transportation # O46 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~___ of~r- Summary of Information: (Continued) Weekday and Saturday service are proposed as outlined in Attachment 'C'. The service may be adjusted as ridership data becomes available. The estimated cost of providing the transportation service is $30,000 per year ($19,000 per year for bus service, $11,000 per year for paratransit service required by ADA). The Richmond MPO has approved $250,000 in Congestion Mitigation Air Quality Funds for the construction of the bus stop and operating costs for the service for two years. After two years, another source of funding will have to be identified or the County will have to pay the $30,000 operating cost if the service is to be continued. RECOMMENDATION: Staff recommends the Board 1) adopt the attached resolution granting GRTC the authority to extend transit service to the Beaufont Mall/Cloverleaf Mall area, 2) authorize the Administrator to enter into design/construction agreements with VDOT/contractors/consultants for the bus stops, 3) authorize staff to acquire the, by condemnation if necessary, right-of-way necessary for the Cloverleaf bus stop, 4) appropriate $250,000 in anticipated VDOT reimbursements for the bus stops and service, and 5) authorize the administrator to enter into an agreement with GRTC and VDOT, acceptable to the County Attorney, providing the service. DISTRICT: County-wide # 047 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on May 25, 1994, at 3:00 p.m. WHEREAS, an unsafe condition exists for pedestrians walking to Beaufont Mall/Cloverleaf Mall along Midlothian Turnpike at the Chippenham Parkway interchange; and WHEREAS, correction of this condition was discussed at last year's regional summit; and WHEREAS, public transportation service could be provided to the mall area by extending the Greater Richmond Transit Company (GRTC) K-Mart service; and WHEREAS, Beaufont Mall has granted GRTC permission to enter onto the mall property in order to provide the service so long as a shelter and bus stop pad are included; and WHEREAS, property will need to be acquired to construct the proposed Cloverleaf Mall bus stop; and WHEREAS, the current estimated operating cost of providing the service is $30,000 per year ($19,000 per year for bus service, $11,000 per year for paratransit service required by ADA); and WHEREAS, the Richmond MPO has approved $250,000 in Congestion Mitigation Air Quality Funds for the construction of the bus stops and operating costs for the service for two years; and WHEREAS, after two years, another source of funding will have to be identified or the County will have to pay the $30,000 operating cost if the service is to be continued. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors grants GRTC the authority to extend transit service to the Beaufont Mall/Cloverleaf Mall area as generally described as follows: west along Midlothian Turnpike to the first Beaufont Mall entrance, then generally north to a proposed bus stop at Beaufont Mall, west to Beaufont Mall's western entrance, east on Midlothian Turnpike to a proposed bus stop at Cloverleaf Mall. Vote: Certified By: Theresa M. Pitts, Clerk to the Board of Supervisors O48 BEAUFONT MALL. \ BUS STOP CLOVERLEAF MALL K-MART' ATTACHMENT A PROPOSED ROUTE EXTENSION BEAUFONT MALL ROUTE 60 ...... N ATTACHMENT B CLOVERLEAF MALL BUS STOP O5O TENTATIVE BEAUFONT MALL/CLOVERLEAF MALL GRTC SERVICE SCHEDULE NUMBER OF TRIPS 19 Weekday Trips 11 Saturday Trips HOURS OF OPERATION Weekday 7:00 a.m. - 7:43 p.m. Saturday 8:17 a.m. - 6:13 p.m. ROUTE 63 K-MART BUS LEAVING CLOVERLEAF WEEKDAY 7:00 a.m. 7:32 a.m. *8:03 a.m. 8:33 a.m. 9:08 a.m. 10:27 a.m. 11:39 a.m. 12:51 a.m. 2:02 p.m. 3:15 p.m. 3:51 p.m. 4:35 p.m. 5:01 p.m. .5:13 p.m. 5:53 p.m. 6:23 p.m. 6:48 p.m. 6:58 p.m. 7:43 p.m. *Not Lift-equipped SUNDAY & SATURDAY 8:17 a.m. 9:19 a.m. 10:19 a.m. 11:19 a.m. 12:19 a.m. 1:19 p.m. 2:19 p.m. 3:19 p.m. 4:19 p.m. 5:23 p.m. 6:13 p.m. HOLIDAYS No Service Agend175 ATTACHMENT C CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: ~lay 25, 1996 Item Number: Page 1 of~_._ e Subject: HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS County Administrator's Comments: CountyAdministrator: '"~ BoardAction Requested Summaryoflnformation: Mr. Joe Hoehlein, Executive Vice President of Combined Health Appeal of Virginia, has requested to address the Board regarding adoption of a resolution by the Board of Supervisors establishing a local government and schools United Way Campaign. The Board of Supervisors, at its meeting on April 12, 1994, adopted a resolution establishing a Local Government and Schools United Way Campaign. See attachments. Preparer: ~¥.~.J~r~O. ~~ Theresa M. ps~tts Attachments: Yes ~ No Title: Clerk ~0 Board of Supervisors # 091 -CO/I/IBINED- HFALTH 4PPE4L ~ OF VIRGINIA · 221 Ruthers Road · Suite 102A · Richmond, Virginia 23235 · (804) 560-0432 May 9, 1994 Lane Ramsey Chesterfield County Administrator PO Box 40 Chesterfield, VA 23832 Dear Mr. Ramsey: I am writing to request to be alloWed to make a few comments during your "Hearing the Citizens Section" of the May 25, 1994 Chesterfield County Board of Supervisor's meeting at 3pm. I would like to address the recent passage of a resolution by the Board of Supervisors regarding the "1994 United Way Campaign." The office of the Combined Health Appeal of Virginia is located in Chesterfield County and as we pay personal property tax to Chesterfield County, I feel we are entitled to be heard. I will probably be accompanied by a volunteer from one of our member agencies who is a resident of Chesterfield County and would also like to say a few words on this issue. Thank you for your consideration! ~/~/Jo'e Hoehlein Executive Vice President Combined Health Appeal of Virginia 092 The Combined Health Appeal of Virginia is an affiliate of the Combined Health Appeal of America Review Committee, whose terms will be effective immediately and are at the pleasure of the Board. Vote: Unanimous o CAMP BAKER F~ANAGEMENT BOARD On motion of Mr. Barber, seconded by Mr. Colbert, the Board nominated Mr. Emmett L. Harper, representing Bermuda District, and Mr. Alfred P. Elko, representing Midlothian District, to serve on the Camp Baker Management Board, whose formal appointments will be considered at the April 27, 1994 meeting. Vote: Unanimous 9.C. STREETLIGHT INSTALLATION COST APPROVAL On motion of Mr. McHale, seconded by Mr. Barber, the Board deferred a streetlight installation cost approval for Vogt Avenue, in the end of the cul-de-sac, in Bermuda Magisterial District, until June 22, 1994. Vote: Unanimous 9.D. CONSENT ITEMS 9.D.1. ADOPTION OF RESOLUTION ESTABLISHING A LOCAL GOVERNMENT AI~D SCHOOLS UNITED WAY CAMPAIGN On motion of Mr. Barber, seconded by Mr. McHale, the Board adopted the following resolution: WHEREAS, local government and school employees in the Richmond area have supported charitable organizations for many years by participating in United Way campaigns; and WHEREAS, employees have, at their option, been able to support both United Way member agencies as well as other health and human services agencies, by designating the organizations that will receive their charitable contributions; and WHEREAS, recently, non-United Way agencies have sought access to the local government work place and greater visibility in the annual United Way campaign; and WHEREAS, local governments in the region recognize the need to conduct a more inclusive annual campaign that enables employees to support agencies that provide direct health and human services in the local community while minimizing costs and disruptions in the work place. NOW, THEREFORE BE IT RESOLVED, that Chesterfield County, in conjunction with other localities in the region, will establish a Local Government and Schools United Way Campaign to be coordinated by the Chief Administrative Officers and School Superintendents of each jurisdiction. AND, BE IT FURTHER RESOLVED, that the purposes of the campaign will be to: 1. Support local community needs directly related to health and human welfare; and 2. Support agencies providing direct services in the local communities in which participating employees work and live; and 94-276 4/12/94 O9;] 3. Provide a campaign mechanism which minimizes costs and disruptions in the work place. AND, BE IT FURTHER RESOLVED, that the County Administrator shall develop and implement procedures to conduct the Campaign in cooperation with other participating jurisdictions. Such procedures shall be consistent with the purposes of the Campaign as set forth in this resolution. Vote: Unanimous 9.D.2. ADOPTION OF RESOLUTION SUPPORTING CYCLE SYSTEMS, INC. IN THEIR REQUEST FOR INDUSTRIAL RAIL ACCESS FUNDS On motion of Mr. Barber, seconded by Mr. McHale, the Board adopted the following resolution: WHEREAS, Cycle Systems, Incorporated has expressed its intent and desire to the Chesterfield County Board of Supervisors to locate and expand its industrial operations in the County, which will involve a capital investment of $3.5 million and create 25 new jobs; and WHEREAS, this business and its operations will require rail access; and WHEREAS, this railroad access is anticipated to provide a movement of 75 to 150 rail cars per year; and WHEREAS, officials of Cycle Systems, Incorporated have reported to the County their intent to apply for Industrial Access Railroad Track Funds from the Commonwealth of Virginia in the amount of $150,000; and WHEREAS, Cycle Systems, Incorporated has requested that the Chesterfield County Board of Supervisors provide a resolution concerning support for its application for said funds which are administered by the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby endorses and supports the application of Cycle Systems, Incorporated for $150,000 in Industrial Access Railroad Track Funds. AND, BE IT FURTHER RESOLVED, that the County of Chesterfield hereby makes known its desire and intent to assist the Virginia Department of Transportation in providing the maximum financial assistance to Cycle Systems, Incorporated for the purpose of locating and expanding its industrial facility in Chesterfield County. Vote: Unanimous 9.D.3. ACCEPTANCE OF DEEDS OF TRUST FOR MORTGAG~ DOWNPAYMENT AND CLOSING COST ASSISTANCE PROGRAM LOANS On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the County Administrator to accept Deeds of Trust as security for Mortgage Downpayment and Closing Cost Assistance Program loans for Ms. Myrtle Gail Holland, 7723 Secretaria~ Drive, in the amount of $1,785.81. (It is noted the Mortgage Downpayment and Closing Cost Assistance Program is funded through the Community Development Block Grant.) Vote: Unanimous BOARD OF SUPERVISORS WHALEY M. COLBERT, CHAIRMAN MATOACA DISTRICT J.L. McHALE, Iit, VICE CHAIRMAN BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN OISTRICT May 19, 1994 CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 COUNTY ADMINISTRATOR LANE B. RAMSEY Mr. Joe Hoehlein, Executive Vice President Combined Health Appeal of Virginia 221 Ruthers Road, Suite 102A Richmond, Virginia 23235 Dear Mr. Hoehlein: Your request to address the Board of Supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for May 25, 1994 at 3:00 p.m. and is anticipated to be heard between 3:30 and 4:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. Sincerely, Lane B. Ramsey County Administrator tp Providing a FIRST CHOICE community through excellence in public service.  ~ CHESTERFIELD COUNTY -' BOARD OF SUPERVISORS REPORTS Meeting Date: May 25, 1994 Item Number: Page 1 of ~- 10.A. ,Report On: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases, and School Board Agenda County Administrator:' Attachments: Yes l# 09S CHESTERFIELD COUNTY GENERAL FUND BALANCE May 17, 1994 Board Meeting Date 07/01/93 07/01/93 07/01/93 07/28/93 09/22/93 11/23/93 Description FY94 Beginning Fund Balance Amount Reclassification of trustee reimbursement from June (FY93) to July (FY94) Repayment of Advance for Shrink Swell Soil Funds to cover loss of revenue and pay for expenses related to fall ball program Creation of six fire- fighter positions to assist volunteer staffing. 125,153 125,000 15,000) ( 195,000) Appropriate and transfer (2,800,000) excess fund balance (above 7.5% of FY94 expenditures) to the Reserve for Future Capital Projects Balance $23,175,786 23,300,939 23,425,939 23,410,939 23,215,939 20,415,939 gfbal 096 CH~ST~I~ COUNTY RESERVE FOR FUTURECAPITALPROJECTS TRADITIONALLY FOND~D BY DEBT May 17, 1994 Board Meeting Date Description FY89 Excess revenue FY90 Budgeted addition Designation from June 30, 1989 Fund Balance 11/22/89 Purchase of land-Cogbill Road 12/13/89 Purchase building at 6701 West Krause Road 06/30/90 Budgeted addition of excess revenue 06/13/90 Purchase medical building for future library site 06/27/90 Funds to purchase land for park on Lake Chesdin 06~27~90 Budgeted but not appropriated funds to purchase land for school and park sites FOR FISCAL YEAR '91 BEGINNING JULY 1, 1990 12/12/90 Fill dirt for cover repair at Fort Darling Landfill 06/30/91 Budgeted addition from FY91 revenues 03/13/91 Designated but not appropriated funds to cover construction contract for MH/MR/SA building if bonds are not sold in fall, 1991. FOR FISCAL YEAR '92 BEGINNING JULY 1, 1991 07/01/91 rfcip Regional Jail Authority as approved in the FY92 Adopted Budget (which will be reim- bursed) Amount $2,119,900 1,881,500 1,500,000 ( 630,000) Balance $2,119,900 4,001,400 5,501,400 4,871,400 ( 400,000) 4,471,400 2,100,000 6,571,400 ( 735,000) 5,836,400 ( 600,000) 5,236,400 (2,000,000) ( 180,000) 4,000,000 (1,806,800) (1,000,000) 3,236,400 3,056,400 7,056,400 5,249,600 09? 4,249,600 08/28/91 Provide funding for improve- ments at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs 08/28/91 Additional funding for Bon Air Library expansion 08/28/91 Add back MH/MR building funds which were previously deducted for construction 11/27/91 Appropriated funds for T.V. arraignment equipment but holding in reserve account until prices and all costs are confirmed 03/27/92 Add back funds previously deducted to purchase land for school and park sites 03/27/92 Funds designated for interest costs in FY94 due to acceler- ated 1988 School bond issue 04~08~92 Designated but not appropriated funds for Centre Pointe Fire Station construction in FY95 FOR FISCAL YEAR '93 BEGINNING JULY 1, 199~ 04/08/92 04/08/92 04~08~92 04~08~92 05/13/92 07/22/92 07/22/92 FY93 budgeted addition FY93 Capital Projects (revenue sharing roads $500,000; indus- trial access $300,000; drainage $20o,000) Funds to convert Meadowdale Boulevard building into Hopkins Road Library Funds to construct lights along portions of Jefferson Davis Hwy Funding for emergency access for Millside subdivision contingent upon necessary right-of-way acquisition Funding for design phase of Jail Annex Funds to purchase Castlewood ( 315,000) ( 275,500) 1,806,800 3,934,600 3,659,100 5,465,900 ( 115,000) 5,350,900 2,000,000 (1,400,000) (2,314,800) 2,600,000 (1,000,000) (1,386,500) ( 500,000) 7,350,900 5,950,900 3,636,100 6,236,100 5,236,100 3,849,600 3,349,600 ( 80,000)' 3,269,600 ( 500,000) 2,769,600 ( 315,000) 2,454,600 rfcip 0~ 08/31/92 Budget Change Request to fund wetland study of property on Cogbill Road ( 14,000) 2,440,600 09/09/92 Supplement to finish improvements to intersection of River and Walkes Quarter roads ( 13,400) 09/09/92 Funds for Charter Colony Parkway (140,000) 09/09/92 Sidewalk at Enon Library ( 20,000) 11/12/92 Designated and appropriated, if needed, funds to cover shortfall in construction of Public Safety Academic/Training Building ( 326,000) 11/24/92 Increase from FY92 Results of Operations 661,550 12/09/92 Unappropriated funding for TV arraignment 115,000 12/09/92 Appropriated $1,941,200 balance plus $661,550 addition from FY92 ending fund balance and use of funds pre- viously appropriated for TV arraign- ment $115,000 for Jail Annex (2,717,750) 12/09/92 Unappropriated funds from 11/12/92 appropriation for construction of Public Safety Academic/Training Building 139,980 12/09/92 Appropriated to cover shortfall in construction Jail Annex 139,980) 06/30/93 Enon Library Sidewalk - project complete 13,401 06/30/93 Funds which were not needed for the public safety academic building. Interest on the bonds were sufficient to cover this appro- priation. 186,020 FOR FISCAL YEAR '94 BEGINNING JULY 1, 1993 05/12/93 Appropriated FY94 funds for Cedar Springs Rural Road addition (FY94 Secondary Road Improvement) ( 35,000) 07/01/93 FY94 Budgeted Addition 3,500,000 07/01/93 FY94 Capital Projects ( 2,793,000) 2,427,200 2,287,200 2,267,200 1,941,200 2,602,750 2,717,750 139,980 13,401 199,421 164,421 3,664,421 871,421 ';; 099 rfcip 07/28/93 08/25/93 09/08/93 10/13/93 11/23/93 11/23/93 12/15/93 04/27/94 04/27/94 Appropriated funds to cover entire cost of Keithwood/Hylton Park Drainage project. Supplemental revenue sharing match for FY93 to fund Ledo Road Supplemental appropriation for Charter Colony Parkway Transfer for Northern Area Landfill Transfer from fund balance as per Section 18 of the FY94 Appropriations Resolution Transfer for Phase I development of the Warbro Road Athletic Complex Designation for John Tyler committment pending decision on Bond Referendum date. Revised designation for John Tyler Community College. Designate funds in order to begin advance work needed to con- struct the Christmas Mother and County Warehouse. (These funds will be returned after July 1.) ( 80,700) (200,000) ( 91,000) ( 370,000) 2,800,000 (660,000) (2,269,721) (2,220,321) (49,400) 790,721 590,721 499,721 129,721 2,929,721 2,269,721 49,400 lO0 rfcip ~ Z Z ~' Prepared by Accounting Department April 30, 1994 Date Beqan 12/88 03/89 12/89 10/92 10/92 10/92 09/93 12/93 03/94 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total Geographic Information System ("GIS") - Automated Mapping System Data Processing Equipment School Copier School Copier School Copier School Copier Real Property Lease/ Purchase School Computers and Printers TOTAL APPROVED AND EXECUTED Original Date Amount Ends 128,800 331,200 12/00 460,000 Outstanding Balance 04/30/94 88,504 227,580 316,084 3,095,000 1/98 2,205,000 2,015,570 1/95 56,332 22,797 9/97 16,242 23,322 10/97 18,016 18,750 10/97 14,518 36,605 8/98 33,547 17,510,000 12/01 22,591 $23~204~635 7/95 17,510,000 22,591 $20,192~330 PENDING APPROVAL AND/OR EXECUTION None lOZ CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA May 24, 1994 School Administration Building Thomas Dale High School 3626 West Hundred Road Chester, Virginia 23831 4:00 p.m. 7:30 p.m. Ae Be Ce Fe SCHOOL BOARDMEMBERS Elizabeth B. Davis-Chairman, Dale Marshall W. Trammell, Jr.-Vice-Chairman, Bermuda Timothy Carter Brown, Midlothian Harry A. Johnson, Ed.D., Matoaca Dianne E. Pettitt, Clover Hill Thomas R. Fulghum, Superintendent AGENDA 4:00 P.M. EXECUTIVE SESSION SCHOOL ADMINISTRATION BUILDING SUPERINTENDENT'S CONFERENCE ROOM 7:30 P.M. REGULAR SCHOOL BOARD MEETING AND SPECIAL RECOGNITION SERVICE THOMAS DALE HIGH SCHOOL Call to Order, Roll Call, Flag Salute - Mrs. Davis, presiding Cub Scout Pack 879 - St. Mark's United Methodist Church Acceptance of Minutes May 10, 1994 (Regular Meeting) Agenda Approval Awards and Recognitions #101 Divisionwide Recognition Superintendent's Report #100 Capital Projects Status.Report Action Items 1. Consent Agenda 10,3 Operations and Finance #91 Approval of School Board Policy Revisions: Section 500 - Human Resources and Section 600 -.Community Relations #99 Approval of Vocational Education Advisory Committee Appointments for 1994-95 #102 FY1994 Year-End Review of the Financial Status of the School Capital Improvements Fund #103 Approval of the Vocational Education Management System Plan for 1994-95 G. Non-Agenda Items He Discussion Agenda. agenda items.) (No public testimony will be accepted on discussion I. Announcements, Communications, School Board Comments Oe Executive Session (personnel, legal, land/property acquisition, discipline) K. Adjournment General Information The Chesterfield County School Board will meet as follows for the 1993- 1994 school year: July 20, 1993; August 10, 1993; September 14 and 28, 1993; October 12 and 26, 1993; November 9, 1993; December 14, 1993; January 11 and 25, 1994; February 8 and 22, 1994; March 8 and 22, 1994; April 12 and 19, 1994; May 10 and 24, 1994; and June 14 and 28, 1994. The executive sessions/work sessions will begin at 5:00 p.m. and will be held at the School Administration Building, 9900 Krause Road, Chesterfield, Virginia. The regular meetings will begin at 7:30 p.m. and will be held at the Public Meeting Room, 9901, Lori Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by which the public may speak before the School Board at any of the above meetings: Persons wishing to be heard on action items must notifythe Superintendent's office by 2:00 p.m. on the day of the meeting. Persons who have requested to offer public testimony will be heard when each item is considered. e Persons to be heard on non-agenda items will be heard during the specified section of the meeting. 104 It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. Public delegations. Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Superintendent at least five days prior to the meeting at which they wish to be heard. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS May 25, 1994 Item Number: Page ]- of ~- 10.B.~ Report On: Roads Accepted into the State Secondary System County Administrator: Attachments: Yes ~ No 106 DAVID R. GEHR COMMISSIONER COMMONWEALTH of V IRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 May 3, 1994 Secondary System Additions, Abandonment and Discontinuance Chesterfield County Project: 0652-020-P44, C502, D677, D678 Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated December 15, 1993, the following additions to and abandonment and discontinuance from the Secondary System of Chesterfield County are hereby approved, effective May 3, 1994. This discontinuance was approved by the Commonwealth Transportation Board at its meeting on April 21, 1994. ADDITIONS LENGTH Route 652 (Old Hundred Road) Section three of new location Route 652; Project: 0652-020-P44, C502, D677, D678 0.74 Mi Route 652 (Old Hundred Road) Section four of new location Route 652; Project: 0652-020-P44, C502, D677, D678 0.24 Mi ABANDONMENT Route 652 (Old Hundred Road) Section one of old location Route 652; Project: 0652-020~P44, C502, D677, D678 0.56 Mi DISCONTINUANCE Route 652 (Old Hundred Road) Section two of old location Route 652; Project: 0652-020-P44, C502, D677, D678 0.24 Mi Very truly yours, Da¥id R. Gehr Commissioner TRANSPORTATION FOR THE 21 ST CENTURY 107 DAVID R. GEHR COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 May 4, 1994 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated February 9, 1994, the following additions to the Secondary System of Chesterfield County are hereby approved, effective May 4, 1994. ADDITIONS LENGTH STONEHENGE HILLS, PHASES 1, ? Route 3992 (Hixson Drive) - From 0.08 mile Northeast Route 3993 to Route 2531 0.14 Mi Route 2531 (Huddersfteld Drive) From 0.05 mile Northwest Route 3992 to 0.05 mile East Route 3992 0.10 Mi Route 3995 (Htxson Place) Route 3992 From Route 3992 to 0.10 mile East 0.10 Mi ~erv truly yours, Davtd R. Cehr Comtsstoner 108 TRANSPORTATION FOR THE 21 ST CENTURY Meeting Date: May 25, 1994 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page ~_._.of z 14. Subject: Resolution Recognizing Midlothian Middle School Lady Mustangs Soccer Team for Their Outstanding Accomplishments and Sportsmanship Count}/Administrator's Comments: c o- CountyAdministrator: BoardAction Requested: Summary of Information: Mr. Barber has requested the Board adopt a resolution recognizing the Midlothian Middle School Lady Mustangs Soccer Team for their outstanding accomplishments and sportsmanship. Mr. Eric Robinson, Coach, and the assistant coaches will be present to receive the resolutions. See attached. Preparer: ' ? ~ '/y /6: ~ Theresa ~. Pitts Attachments: Yes ~'~ No Title: Clerk to Board of Supervisors # 109 RECOGNIZING THE MIDLOTHIAN MIDDLE SCHOOL LADY MUSTANGS SOCCER TEAM FOR THEIR OUTSTANDING ACCOMPLISHMENTS AND SPORTSMANSHIP WHEREAS, participation in middle school sports has long been an integral part of Chesterfield County's educational, physical, and emotional development for students; and WHEREAS, Mr. Eric Robinson, Coach of the Midlothian Middle School Lady Mustangs Soccer Team, has been in the field of coaching for the past twenty-one years; and WHEREAS, under Mr. Robinson's guidance and direction, the 1994 Midlothian Lady Mustangs finished the regular season with a 9-0-1 record and won the County Tournament with a 12-0-1 record and have scored 100 goals and given up zero goals in the last two seasons; and WHEREAS, the Midlothian Lady Mustangs are the second boys or girls soccer team in the County's history to remain unscored upon for a second consecutive season with a two year record of 25-0-1; and WHEREAS, the Captains of the Midlothian Lady Mustangs -- Miss Mary "Zoe" Schnurman; Miss Lori "Tabby" Strobl; and Miss Sara "Heron" Miller and their teammates have earned the nickname of the "Un-Team 2" within the County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby commend the Midlothian Middle School Lady Mustangs Soccer Team for their outstanding accomplishments and splendid sportsmanship. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors, on behalf of the citizens of Chesterfield County, does hereby express their best wishes for continued success to the Midlothian Lady Mustangs. 110 Virginia Chapter American Planning Association NEWS RELEASE CHESTERFIELD COUNTY PLANNING DEPARTMENT RECEIVES 1994 VIRGINIA CHAPTER AMERICAN PLANNING ASSOCIATION AWARD The Virrdnia Chapter of the American Planninr~ Association has presented its ! 994 Meritorious -A_ward to t~h_e Cbesterfi~"ld ,.County Planninq Dc. nartm~.nt fr~r "Tb~ Southern and Western Area ~l,a~ni"-This plan, and related County ordinances, outlines a comprehensive framework fo~ -~reserving rural character and achieving an efficient development pattern for nearly fifty percent of Chesterfield County. Adopted in the spring of 1993, "The Southern and Western /~Eea Plan" was recognized _by t,,he,,chapter for its comprehensive approach and innovative _Bre_sent,atio~ of complex _planning-is_sues in an emerging gro ,w~'iq a~ea. The American Planning Association is a national organization of people active in working for better planned communities. It brings together professional planners, citizen members of boards or commissions as well as elected and appointed officials. The Chapter's Professional Planning Project Awards recognize plans which promote a viable approach to meeting the planning needs of Virginia communities. The award was announced May second at the Virginia Chapter of the American Planning Association's annual meeting in Charlottesville. For further information contact Thomas E. Jacobson of the Chesterfield County Planning Department at 804/748-1040. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 25, 1994 Item Number: Page 1 of 2 15 .A. Subject: Public hearing to consider permanent adoption of a floodplain ordinance County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: (1) Defer the public hearing to June 22nd and (2) refer to Planning Commission an amended floodplain ordinance to be codified within the zoning ordinance Summary of Information: The County's floodplain management ordinance has been part of the zoning ordinance and its adoption has insured the County's participation in the National Flood Insurance Program. The National Floodplain Program permits County homeowners in floodplains to purchase flood insurance. The Federal Emergency Management Agency CFEMA'') informed the County that several minor changes needed to be made to the ordinance in order to bring it into compliance with FEMA regulations. These amendments included definitions for recreational vehicles, "substantial damage" and "substantial improvement" and also required certain existing manufactured homes to be elevated on permanent foundations if they are located in a special flood hazard area. (See attached ordinance.) FEMA had indicated that these amendments had to be adopted prior to May 2, 1994 or the County would be suspended from the National Flood Insurance Program until the amendments were adopted. If the County was suspended from the program, citizens could not renew or Preparer: Steven L. Micas Attachments: Yes ~ No (continued) Title: County Attorney 6470.2(6427.4) # 111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 9. of 2 Summary of Information: (Continued) purchase flood insurance during the suspension period. Therefore, on April 27, 1994, the Board of Supervisors on an emergency basis adopted a new floodplain management chapter within the Code which incorporated the current floodplain section of the zoning ordinance and the changes recommended by FEMA. The Board also scheduled a public hearing for May 25th to readopt the ordinance on a permanent basis and requested the Planning Commission to repeal the floodplain section from the zoning ordinance. Subsequently, staff has determined that the floodplain section should remain within the zoning ordinance. Therefore, at its public hearing on May 25th, staff requests that the Board take the following action: (1) Defer the public hearing on the floodplain ordinance until June 22, 1994 and (2) refer to the Planning Commission an amended floodplain ordinance to be codified within the zoning ordinance. The emergency floodplain ordinance will expire June 26, 1994, therefore, the Board must act on the floodplain ordinance at its June 22nd meeting. Moreover, if the Planning Commission does not make its recommendation prior to the June 22nd Board meeting, then the Board must readopt the floodplain ordinance so that it will be effective until the Planning Commission forwards its recommendation on the floodplain section of the zoning ordinance. 1000:6470.2(6427.4) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD., 1978, AS AMENDED, BY AMENDING SECTIONS 21.1-34 THROUGH 21.1-42 AND 21.1-281 REGARDING FLOODPLAIN DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 21.1-34 through 21.1-42 of the Code of the County of ChesterfieM, 1978, as amended, are added to read as .follows: Sec. 21.1-34. Purpose° The purpose of these provisions is to prevent loss of life and property, hazards to health and safety, disruption of commercial and governmental services, extraordinary and unnecessary expenditure of public funds for flood protection and relief and impairment of the tax base by: (a) Regulating uses, activities and development which, acting alone or in combination with other existing or future uses, activities and development will cause unacceptable increases in flood heights, velocities and frequencies. (b) Restricting or prohibiting certain uses, activities and development from locating within areas subject to flooding. (c) Requiring all those uses, activities and developments that do occur in floodprone areas to be protected and/or floodproofed against flooding and flood damage. (d) Protecting individuals from buying lands and structures which are unsuited for intended purposes because of flood hazards, Sec. 21.1-35. Duties generally of director of environmental engineering.. (a) This division shall be enforced by the director of environmental engineering and such deputies as the director of environmental engineering may appoint. The director of environmental engineerin_c_g shall review all site and schematic plans and building permits and certify that the proposed development or construction is not in violation of the provisions of this division. If such proposed development or construction is in conflict with this division, the director of environmental engineering shall refuse to approve such plan or building permit. 1005:6427.4 (5/25/94 B/S) 113 (b) The director of environmental engineering shall maintain for public inspection, and furnish upon request for the determination of applicable flood insurance risk premium rates within all areas having special flood hazards identified on the county flood insurance rate map (FIRM), any certificates of floodproofing, information on the elevation of the lowest floor, including basement, above the base flood elevation and horizontal distance of the structure from the outermost boundary of the base flood for all new or substantially improved structures° Also, records will include whether or not such structures contain basements, if structures have been floodproofed and the elevations above the base flood level to which they were floodproofed. (c) The director of environmental engineering shall maintain a record of all variance actions, including justification for their issuance, and report such variances issued in the county's annual report submitted to the Administrator. Sec. 21.1-36. Floodplain districts and zones generally. (a) Basis of Districts: The 100-year flood shall be adopted as the base flood for purposes of floodplain management measures. The 500-year flood shall be employed to indicate additional areas of flood risk in the county. The basis for the delineation of these districts shall be the "Flood Insurance Study and Related Maps for Chesterfield County," prepared by the r:~n~. ~ ........ ' ^ ...... Federal Insurance Administration, dated September 16, ~ aQ-~ 1992, and as amemted further revised. (1) The floodway district is delineated, for the purposes of this division, using the criteria that a certain area within the floodplain must be capable of carrying the waters of the base flood without increasing the water surface elevation of that flood more than one (1) foot at any point. The areas included in this district are specifically defined in table 2 of the above-referenced flood insurance study, and are shown on the accompanying flood boundary and floodway maps (FIRM). (2) The flood fringe district shall be that area of the base of flood area not included in the floodway district. The basis for the outermost boundary of this district shall be the base flood elevations contained in the flood profiles of the above referenced flood insurance study, and as shown on the accompanying FBFM. (3) The approximated floodplain district shall be that base flood area for which no detailed flood profiles or elevations are provided, but where a base floodplain boundary has been approximated. Such areai are shown on the FIRM. For these areas, the one hundred (100) year 1005:6427~4 (5/25/94 B/S) -2- 114 (b) (c) flood elevations and floodway information from federal, state and other acceptable sources shall be used, when available. Where the specific base flood elevation cannot be determined using other sources of data, such as the U.So Army Corps of Engineers, Floodplain Information Reports, U.S. Geological Survey Floodprone Quadrangles, recorded subdivision plats~ etc., the applicant for the proposed use, development and/or activity shall determine this elevation in accordance with hydrologic and hydraulic engineering techniques. Hydrolo__gic and hydraulic analyses shall be undertaken only by professional engineers or others of demonstrated qualifications, who shall certify that the technical methods used accurately reflect currently accepted technical concepts. Studies, analyses, computations, etc., shall be submitted in sufficient detail to allow a thorough review by the director of environmental engineering and shall include a theoretical delineation of floodway from flood fringe when development within an approximated floodplain district is requested. Basis of Zones: The county shall be divided into zones, each having a specific flood potential or hazard. Each zone shall be assigned one (1) of the following flood insurance zone designations: (1) Zones A, Al-All, Al4, A15 and Al6: Special flood hazard areas inundated by waters of the base flood. (2) Zone B: Areas between the special flood hazard area and the limits of the 500-year flood, including areas of the 100-year floodplain that are protected from the 100-year flood by dike, levee or other water control structure; also, areas subject to certain types of 100-year shallow flooding where depths are less than one (1) foot, and areas subject to 100-year flooding from sources with drainage areas less than one (1) square mile. Zone B is not subdivided. (3) Zone C: All areas outside the limits of the 500-year flood. These areas are subject to minimal or no flooding. Floodplain District Overlay: The floodplain districts described above shall be overlays to the existing underlying zoning districts as shown on the official zoning ordinance map. As such, the provisions for the floodplain districts shall serve as a supplement to the underlying district provisions. 1005:6427.4 (5/25/94 B/S) -3- (2) Where there is any conflict between the provisions or requirements of any of the floodplain districts and those of any underlying district, the more restrictive provisions and/or those pertaining to the floodplain districts shall applyo (3) In the event any provision concerning a floodplain district is declared inapplicable as a result of any legislative or administrative actions or judicial discretion, the basic underlying district provisions shall remain applicable° (d) Floodplain Maps: The boundaries of the floodplain districts are established as shown on the flood boundary and floodway map and flood insurance rate maps, which are declared to be a part of this division and which shall be kept on file in the office of the director of environmental engineering. (e) District Boundary Changes: The delineation of any of the floodplain districts may be revised by the county where natural or manmade changes have occurred and/or more detailed studies have been conducted or undertaken by the U.S. Army Corps of Engineers or other qualified agency, or where individual documents indicate the need for such change. However, prior to any such change, approval must be obtained from the federal insurance Administrator. (f) Interpretation of District Boundaries: Initial interpretation of the boundaries of the floodplain districts shall be made by the director of environmental engineering. An appeal to the board of zoning appeals may be taken by any person aggrieved or affected by the interpretation. Sec. 21.1-37. District regulations. (a) Generally: (2) All uses, activities and development occurring within any floodplain district shall be undertaken only upon the issuance of a building permit. Such development shall be undertaken only in strict compliance with the provisions of this dMsion chapter and with all other applicable codes and ordinances, such as the Virginia Uniform Statewide Building Code and the county subdivision and erosion and sediment control ordinances. Prior to the issuance of any building permit, the director of environmental engineering shall require the applicant to provide, in addition to the basic information on the permit, the following information: 1005:6427,4 (5/25/94 B/S) -4- 116 (2) (3) (4) (5) (6) (7) ao For every structure that will be elevated, the elevation of the lowest floor, including basement, above the base flood elevation and horizontal distance of the structure from the outermost boundary of the base flood. For every nonresidential structure that will be floodproofed, the elevation to which the structure will be floodproofed. co The elevation of the base flood. Under no circumstances shall any use, activity and/or development adversely affect the capacity of the channels or floodways of any watercourse, drainage ditch or any other drainage facility or system. Prior to any proposed alteration or relocation of any channels or floodways of any watercourse, streams, etc., as shown on the county's FIRM, and prior to approval by the director of environmental engineering~ the applicant shall also obtain approval from the U.S. Army Corps of Engineers and the sState wWater eControl bBoard. Further, the applicant shall give notification of the proposal to all affected adjacent municipalities. Copies of such notifications shall be forwarded to the director of environmental engineering, the s_State wWater eControl bBoard. The sState ~tDepartment of i_Intergovern- mental aAffairs and the Federal Insurance Administrator. All new construction of habimbte residential structures in subdivisions, within zones Al--16 and unnumbered A zones on the county's FIRM, shall be prohibited. All new construction of habitable residential structures on parcels (on record as of March 16, 1983) which are at least ninety-five (95) percent inundated by the base flood and outside of a subdivision within zones Al--16 and unnumbered A zones on the county's FIRM, shall have a minimum floor level of twelve (12) inches above the base flood and cause no increase in the base flood elevation. All substantial improvements of ....... ble residential structures, within zones Al--16 and unnumbered A zones on the county's FIRM, shall comply with section 21.1-40a. All new construction and substantial improvements of residential structures, within B and C zones on the county's FIRM, shall have a minimum floor level of twelve (12) inches above the base flood 1005:6427.4 - 5 - (5/25/94 B/S) 117 (8) 00) (11) (12) elevation, adjacent to the nearest A zone, and be set back at least twenty (20) feet horizontal distance from the outermost boundary of the base flood. All new construction of residential and nonresidential structures and all substantially improved residential and nonresidential construction within the floodway on the county's FBFM shall be prohibited. All new construction and substantial improvements of nonresidential structures and accessory buildings, within the floodway fringe on the county's FBFM, shall either: have minimum floor level of twelve (12) inches above the base flood elevation; or together with attendant utility and sanitary facilities, be designed to be watertight at least twelve (12) inches above the base flood level with walls substantially impermeable to the passage of water, and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. All new construction and substantial improvements of nonresidential structures, within B and C zones on the county's FIRM, shall either: have a minimum floor level of twelve (12) inches above the base flood elevation of the nearest A zone; or together with attendant utility and sanitary facilities, be designed so that at least (12) twelve inches above the base flood level of the nearest A zone is watertight with walls substantially impermeable to the passage of water, and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. Where floodproofing is utilized for a particular structure in accordance with Subsection (9) of this section, a registered professional engineer or architect shall certify that the floodproofing methods are adequate to withstand the flood depths, pressures, velocities, impact and uplift forces and other factors associated with the base flood. A record of such certificates, indicating the specific elevation (referenced to the National Geodetic Vertical Datum of 1929 (NGVD)) to which structures are floodproofed, shall be maintained with the director of environmental engineering in accordance with section 21.1-35(b). The director of environmental engineering shall require that owners of existing manufactured or mo~i!e home parks and manufactured o~ me, bile home subdivisions, located within zones Al--16 and unnumbered A zones on the county's FIRM, file an evacuation plan 1005:6427.4 (5/25/94 B/S) -6- (13) (14) 05) indicating alternate vehicular access and escape routes with the Virginia State Disaster Preparedness Office. All existing manufactured ~ homes (in parks or on individual lots/parcels), located in a special flood hazard area (A Zones) on the county's FIRM, shall be anchored to resist flotation, collapse or lateral movement by providing over-the-top and frame ties to ground anchors. Specific requirements shall be that: over-the-top ties be provided at each of the four (4) corners of the manufactured ,or m,obi!a homes with two (2) additional ties per side at intermediate locations, with manufactured ,or me, bile homes less than fifty (50) feet long requiring one (1) additional tie per side; frame ties be provided at each corner of the home with five (5) additional ties per side at intermediate points, with homes less than fifty (50) feet long requiring four (4) additional ties per side; all components of the anchoring system be capable of carrying a force of forty-eight hundred (4,800) pounds; and any additions to the home be similarly anchored. All such manufactured homes shall be located no less than thirty-six inches (36") above grade, provided that no manufactured home at the same site has sustained substantial damage from a flood. If any manufactured home at the same site has sustained substantial damage from a flood, all existing manufactured homes at the same site shall be elevated on a permanent foundation, such that the lowest floor of the manufactured home is elevated to or above the base flood elevation. The placement of new manufactured.,. ..... ..,..,.,.*-:~ ~ homes on individual lots or parcels, the construction of new manufactured ar m`obilc home parks and manufactured or mabi!e home subdivisions and the expansion or substantial improvements to existing manufactured m: -.,~.,~"'""~"~ home parks and manufactured ..~-~ ...,~,,.,~'~'n~ home subdivisions shall be prohibited within zones Al--16 and unnumbered A zones on the county's FIRM. The placement of new manufactured... ..... ,.._._,..~....,.*-n~ homes on individual lots or parcels, the construction of new manufactured... .... .-....-,.~';~ ~ home parks and manufactured er mebi!e home subdivisions and the expansion of existing manufactured or mobi!c, home parks and manufactured or me. Lilt home subdivisions shall require, within zones B and C on the county's FIRM, that: stands or lots be elevated on compacted fill or on pilings so that the lowest floor of the home will be at least twelve (12) inches above the base flood level of thC nearest A zone and be set back at least twenty (20) feet horizontal distance from the outermost boundary of the base flood; adequate surface 1005:6427.4 (5/25/94 B/S) -7- (b) drainage and access for a hauler be provided; and in the instance of elevation on pilings, lots be large enough to permit stepped piling foundations t_9_o be placed ~n stable soil nor more than ten (10) feet apart and reinforcement shall be provided for pilings more than six (6) feet above the ground level. (16) All subdivision proposals and other proposed new developments shall include, within such proposals~ base flood elevation data~ (17) All new construction and substantial improvements to existing structures shall have the access driveways elevated to at least the base flood level° There shall be no filling of any floodplains unless an approved subdivision or site plan is on file with the department of environmental engineering. Floodway District: (1) Generally: In the floodway district, no residential or nonresidential structures, manufactured or mobile, homes or filling shall be permitted. (2) Permitted uses: In the floodway district, the following uses and activities are permitted, subject to review and approval of the director of environmental engineering; provided, that they comply with the provisions of the underlying district and are not prohibited by any other ordinance. Further, no development shall be permitted except where the effect of such development on flood heights is fully offset by accompanying improvements, which have been approved by the director of environmental engineerin__ag and/or state authorities, as required: ao Agricultural uses, such as general farming, pasture, grazing, outdoor plant nurseries, horticulture, truck farming, forestry, sod farming and wild crop harvesting. be Public and private recreational uses and activities, such as parks, recreational vehicles, day camps, picnic grounds, boat launching and swimming areas, hiking and horseback riding trails, wildlife and nature preserves, game farms, fish hatcheries, trap and skeet game ranges and hunting and fishing areas. 1005:6427.4 (5/25/94 B/S) -8- (c) Co Accessory residential uses, such as yard areas, gardens, play areas and loading areas. do Accessory industrial and commercial uses, such as yard areas, parking and loading areas, airport landing strips, etc. Material extraction which will not increase the level of flooding or velocity. See chapter 7.2 of this Code and sections 21.1-195(b) and 21.1-39(a)(12). Temporary outdoor recreational uses, such as circuses, carnivals and similar activities. go Utilities and public facilities and improvements, such as railroads, streets, bridges, transmission lines, pipelines, water and waste water treatment plants and other similar or related uses. ho Water related uses and activities, such as marinas, docks, wharves, piers, etco Storage of materials and equipment provided that: they are not soil stockpiles, buoyant, flammable, explosive, toxic, or radioactive and are not subject to major damage by flooding; and/or provided that such material and equipment is firmly anchored to prevent flotation or movement, and/or can be readily removed from the area within the time available after flood warning. jo Structures ['-**'~,--*~-~.- ~.,h..1..i.ol.l,~\ ~ ......................... j accessory to the uses and activities in the preceding list. Other similar uses, structures and activities provided that they cause no increase in flood heights and/or velocities. Flood Fringe District: Generally: In the flood fringe district, the development and/or use of land shall be permitted in accordance with the regulations of the underlying zoning district; provided, that all such uses, activities and/or development shall not increase the base flood levels and shall be undertaken in strict compliance with the floodproofing and related provisions contained in the Virginia Uniform Statewide Building Code 1005:6427.4 (5/25/94 B/S) -9- and all applicable codes and ordinances. Under no circumstances will filling in the flood fringe area be permitted to make a building lot for the purpose of constructing a residential dwelling° (2) Permitted uses: ao Those uses permitted in the floodway district, subject to review and approval of the director of environmental engineerin_~g. bo Residential structures, subject to the provisions of section 21ol-37(a)(5)o Co Nonresidential construction, subject to the provisions of section 21.1-37(a)(9). Accessory residential structures, subject to the provisions of section 21°1-37(a)(9). e. Golf courses. (d) Approximated Floodplain District: In the approximated floodplain district, all development and uses shall be the same as permitted in the floodway district. Sec° 21ol-38. Applications for variances° The burden of proof rests upon the applicant for a variance, and without such proof a variance must be denied. The applicant must show good and sufficient cause; that failure to grant the variance would result in an exceptional hardship; that granting the variance will not result in increased flood heights, additional threats to public safety or extraordinary public expense, create nuisances, cause fraud on or victimization of the public or conflict with existing local laws or ordinances; and that the variance is the minimum necessary, considering the flood hazard, to afford relief° Sec. 21.1-39. Factors to be considered in granting building permits and variances. (a) In considering applications for development in the floodway and flood fringe districts and variances, the director of environmental engineering or board of zoning appeals shall consider the following factors: (1) The danger to life and property due to increased flood heights or velocities caused by encroachments. No building permit or variance shall be granted for any proposed use, development or activity within 1005:6427.4 (5/25/94 B/S) - 10- (b) 1005:6427,4 (5/25/94 B/S) the floodway or flood fringe districts that will cause any increase in flood levels during the base year flood. (2) The danger of materials being swept onto other lands or downstream to the injury of otherso (3) The proposed water supply and sanitation systems and the ability of these systems to prevent disease, contamination and unsanitary conditions. (4) The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owners. (5) The importance of the services provided by the proposed facility to the community° (6) The requirements of the facility for a waterfront location. (7) The availability of alternate locations not subject to flooding for the proposed use. (8) The compatibility of the proposed use with existing and anticipated future development. (9) The relationship of the proposed use to the general plan and floodplain management program for the area. (10) The safety of access to the property in time of flood by ordinary and emergency vehicles. (11) The expected heights, velocity, duration, rate of rise and sediment transport of the floodwaters expected at the site° (12) The loss of beneficial natural stormwater management characteristics. (13) Such other factors that are relevant to the purposes of this division. The director of environmental engineering or the board of zoning appeals may refer an application and accompanying documentation for a building permit or variance to an engineer or other qualified person or agency for technical assistance in evaluating the proposed project in relation to flood heights, velocities, the adequacy of the plans for protection or any other related matters. -11- (c) The board of zoning appeals may forward requests for variances to the federal insurance administration for comment. (d) The director of environmental engineering and board of zoning appeals shall notify the applicant for a building permit and/or variance, in writing, that the approval of such for construction of a structure below the base flood elevation could increase risk to life and property, and could result in increased premium rates for flood insurance° (e) A record of the above notification, as well as all variance actions, including justification for their issuance, shall be maintained by the director of environmental engineering. Variance approvals shall be noted in the annual report submitted to the aAdministrator. Sec. 21.1-40. Existing structures in floodplain districts. A structure or use of a structure on premises which lawfully existed before February 23, 1983, but which is not in conformity with this division, may be continued subject to the following conditions: (a) ~ ~:Residential structures: The modification, alteration, repair, reconstruction or improvement of any kind to a structure requiring a building permit and/or use located in any floodplain district to an extent or amount of less than fifty (50) percent of its value, in accordance with the county assessor's records, shall be elevated to the greatest extent possible. structure that receives substantial improvement shall be elevated to at least twelve (12) inches above the base flood level. (b) Nonresidential structures: The modification, alteration, repair, reconstruction or improvement of any kind to a structure and/or use located in any floodplain district to an extent or amount of less than fifty (50) percent of its value, in accordance with the county assessor's records, shall be elevated and/or floodproofed to the greatest extent possible. 1005:6427.4 (5/25/94 B/S) - 12- .... ~,~,,, This A nonresidential structure that receives substantial improvement shall be elevated to at least twelve (12) inches above the base flood level and/or floodproofed to at least twelve (12) inches above the base flood elevation. Sec. 21.1-41. Additional provisions relative to flood hazard mitigation. Within the base flood and/or the approximated floodplain areas, as delineated, the following additional provisions shall be met: (a) All electric water heaters, electric furnaces and other critical electrical installations shall be permitted only at elevations at least twelve (12) inches above the base flood level° (b) Water supply systems, sanitary waste water systems and gas and oil supply systems shall be designed to preclude infiltration of floodwaters into the systems and discharges from the systems into floodwaters. Design and construction shall be in accordance with BOCA requirements. (c) Adequate drainage shall be provided to minimize exposure to flood heights. (d) Preliminary plat requirements shall include a map showing the location of the proposed subdivision and/or land development with respect to any designated floodplain district, including information on, but not limited to, the base flood elevations, boundaries of the floodplain districts, proposed lots and sites, and fills and areas subject to special deed restrictions. (e) A ~Bbuilding permit application shall include the location of the base flood, if previously determined. Sec. 21.1-42. County liability. (a) The degree of flood protection sought by the provisions of this division is considered reasonable for regulatory purposes and is based upon acceptable engineering methods of study. Larger floods may occur on rare occasions. Flood heights may be increased by manmade or natural causes, such as ice jams and bridge openings restricted by debris. This division does not imply that areas outside the floodplain districts, or land uses permitted within such districts, will be free from flooding or flood damages. 1005:6427.4 (5/25/94 B/S) - 13 - (b) This division shall not create liability on the part of the county, or any officer or employee thereof, for any flood damages that result from reliance on this division, or any administrative decision lawfully made thereunder. (2) That Section 21.1-281 of the Code of the County of Chesterfield, 1978, as amended, is amended to read as follows: 000 Existing construction. Structures for which the start of construction commenced before February. 23, 1983 for purposes of the floodplain division the effective date of this chapter. Existing construction may also be referred to as "existing structures". OOO Manufactured home. A structure subject to federal regulation which is transportable in one (1) or more sections, is eight (8) feet or more in width and forty (40) feet or more in length or is three hundred twenty (320) or more square feet when erected on-site; is built on a permanent chassis; is designed to be used as a single family dwelling, with or without a permanent foundation, when connected to required utilities; and includes the plumbing, heating, air conditioning and electrical systems contained in the structure. For floodplain management purposes the term "manufactured home" also includes park trailers, travel trailers, and other similar vehicles placed on a site for greater than 180 consecutive days. For insurance purposes the term "manufactured home" does not include park trailers, travel trailers, and other similar vehicles. 000 New construction. Structures for which the start of construction commenced on or after February 23, 1983 for purposes of the floodplain division of this chapter P~ri! ~ ' ~ ~o OOO Recreational vehicle. A vehicle which is: (a) built on a single chassis; (b) 400 square feet or less when measured at the largest horizontal projectiom (c) designed to be self propelled or permanently towable by a light duty truck; and (d) designed primarily not for use as a permanent dwelling but as temporary_ living quarters for recreational, ~amping, travel, or seasonal use. 000 1005:6427.4 ' 14- (5/25/94 B/S) Substantial damage. Damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition wo~ld equal or exceed 50 percent of the market value of the structure before the damage occurred, Substantial improvement. Any reconstruction rehabilitation, addition,or other improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the start of construction of the improvement. This term includes structures which have incurred "substantial damage", regardless of the actual repair work performed. The term does not, however, include either: (1) any project or improvement of a structure to correct existing violations of state or local health, sanitary_, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary_ to assure safe living conditions or (2) any alteration of a historic structure, provided that the alteration will not preclude the structure's continued designation as a historic structure. (3) That this ordinance shall become effective immediately upon adoption. 1005:6427.4 (5/25/94 B/S) 15- P,~O. BOX 85333 RICHMOND, VIRGINIA 23293~0001 (804) 649-6000 COUNTY OF TA ~ NOTICE Take notice thru the Board of Supervisors of Chesterfield (~ounty, ¥ir- ?ala, al a regular meeN hg 6n May 25~ 1994 7:00 pmk. in the County Public Meeting Room at Chesterfield Courthouse~ Chesterfield. Virginia, will hold public hearings ~o consider readoptkm of ~be following ordlnauces: {. An ordinance amend the Code of ~e County of Cheste~eld, 1978, as amended, by adding Chapter T3 titled flood plain agement ordinance and enacting Sections 7.3..1 ~rongh 7.3~ 10. 2~ An ordinance amend the Code of the County of Chesterfield, 1978, as amended, by adding Section 15.1-34 relaiiag to public indecency. Copies of the ordinances am on file in the Cnunty Administrator's Office, Room 505, 9901 Lori Road, Chesterfield, Vir- ginia, and may be exa-. mined by all interested persons between hours of 8:3~ a.m, 5:00 p~m., Monday ~hmugh Friday. May 11~18/94 Meeting CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Date: May25, 1994 Item Number: Page ~- of 2 15.B. Subject: Public hearing to readopt a public indecency ordinance Count~, Administrator's Comments: CountyAdministrator: BoardAction Requested: Readopt the attached public indecency ordinance on a permanent basis Summary of Information: On March 23, 1994 the Board referred a proposed zoning ordinance to the Planning Commission defining Adult Entertainment Establishments and limiting them to C-5 districts with a conditional use. The County has received recent inquiries from proprietors of adult clubs seeking to locate in Chesterfield. Presently there is no zoning category for Adult Entertainment Establishments and adult clubs allowing nude dancing would be a permitted use in the same zoning districts as nightclubs. The Planning Commission considered the zoning ordinance at their work session and public hearing on April 26, 1994. They also considered and decided to recommend to the Board an alternative criminal ordinance prohibiting public indecency within the County. The attached indecency ordinance recommended by the Planning Commission makes it a crime for a woman to appear in a public place wearing less than a bikini and prohibits men from wearing less than bikini briefs. The ordinance also prohibits people from engaging in certain specified sexual activities in public places. Anyone who violates the ordinance will be subject to a penalty of up to one year in jail and a fine of $2,500. Preparer: [~NC~A-~.~. /~(~f~o.~ Title: "-'-Steven L. Micas Attachments: Yes ~ No County Attorney 1000:6557.2(6287.4) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~- of 2 Summary of Information: (Continued) This ordinance prohibits establishments from featuring live performers wearing less than a bikini anywhere within the County. The Planning Commission chose to recommend this ordinance because it provides greater protection from the neighborhood impact associated with public nudity and nude adult entertainment establishments than the proposed zoning ordinance. The Planning Commission does intend to continue to explore zoning and licensing ordinances to further regulate adult uses. The attached ordinance was adopted by the Board on an emergency basis on April 27, 1994 and a public hearing is scheduled for May 25, 1994 to readopt the ordinance on a permanent basis. 1000:6557.2(6287.4) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING SECTION 15.1-34 RELATING TO PUBLIC INDECENCY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 15.1-34 of the Code of the Coun~ of Chesterfield, 1978, as amended, is added to read as follows: Section 15.1-34. Public indecency_ prohibited. For purposes of this section nudity shall mean: opaquely; or Having the pubic region or genitals covered less than completely and covered; or Having less than the majority of each buttock completely and opaquely c_. Having any portion of the nipple or areola of the female breast or that portion of the female breast distal to and below any part of the areola covered less than completely and opaquely. Every_ person who knowingly, voluntarily and intentionally appears in a state of nudity in public or in a public place or in a place open to the public or to public view, or in an establishment which offers memberships to the public, or who employs, encourages or procures another so to appear, shall be guilty of a Class I misdemeanor. 3_:. Every person who knowingly, voluntarily and intentionally engages in specified sexual activities in public or in a public place or in a place open to the public or to public view, or in an establishment which offers memberships to the public, or who employs, encourages or procures another so to engage, shall be guilty of a Class I misdemeanor For purposes of this section specified sexual activities shall mean: showing human genitals in a state of sexual stimulation or arousal; real or simulated acts of human masturbation, sexual intercourse, sodomy or flagellation; and/or fondling, caressing or other erotic touching of one's own or another's genitals, pubic region, buttocks or female breast; or showing the covered male genitals in a discernibly turgid state. Nothing contained in this section shall be construed to apply to the presentation of any play, ballet, drama, tableau, production or motion picture in any theater, concert hall, school, college, museum of fine arts, or other similar establishment which is 1000:6287.4 Version IV (rev'd by Planning Commission 4/26/94) -1- primarily devoted to such presentations as a form of expression of opinion, communication, speech, ideas, information, art or drama. (2) This ordinance shall become effective immediately upon adoption° 1000:6287.4 Version IV (rev'd by Planning Commission 4/26/94) -2- Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS May 25, 1994 AGENDA Item Number: Page--~_of ~ 15.C. Subject: FY95 through FY00 Secondary Road Six Year Improvement Plan, and FY95 Secondary Road Budget County Administrator's Comments: County Ad mi nistrato r: ~ BoardAcfion Requested: A public hearing is scheduled to discuss VDOT's proposed FY95 through FY00 Secondary Road six Year Improvement Plan, and FY95 Secondary Road Improvement Budget. Summary of Information: BACKGROUND: Six Year Plan State statutes enable the Board of Supervisors to prepare and adopt, jointly with the Virginia Department of Transportation (VDOT), a six year plan identifying improvements to be made to the Secondary Road System in the County. The plan must be updated at least every two years. The Board last approved an update in 1992. A summary of the proposed FY95 through FY00 update follows: The proposed six year plan has been developed based on an approximate $6.6 million per year allocation. The plan also anticipates the use of $1.5 million of the $5.7 million yearly Surface Transportation Program (STP) allocation to the Richmond Metropolitan Planning Organization (MPO). In addition, the plan Preparer: R.J. McCracken Attachments: Yes ~-] No Title: Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page AGENDA Summary of Information: (Continued) anticipates $1 million per year from the Chesterfield Road Fund (VDOT/County matching program). The plan designates approximately $200,000 per year for "routine County-wide items" (see Attachment 'A'). The major construction projects proposed in the plan are listed on Attachments 'B' and 'C'. The plan is basically the same plan as previously approved by the Board in 1992 with the addition of a project to widen Robious Road to four lanes from Huguenot Road to Salisbury Road. Robious Road now carries over 20,000 vehicles per day and needs to be widened. The Nash Road, Hopkins Road, and Ledo Road projects approved by the Board as part of the County Road Fund program have also been included. The Forest Hill Avenue widening project remains in the proposed plan. Businessmen in the Buford Road/Forest Hill Avenue area have expressed concerns over the number of parking spaces that would be lost and the restriction of access proposed by the project. The traffic volumes on Forest Hill Avenue have remained fairly constant since 1988. VDOT and staff are studying a "reduced scale" project for the Forest Hill Avenue/Buford Road intersection in lieu of the current four-laning project. If the reduced project is the better alternative, it will be constructed and the balance of the funding transferred to other projects in the plan. Attachment 'D' outlines the specific yearly allocations of the proposed plan. These allocations will probably change as VDOT receives updated forecasts. If there are significant changes, staff will bring the plan back to the Board for consideration. Attachment 'E' identifies the anticipated construction dates for each project. FY95 Budget Each year VDOT will request the Board of Supervisors to approve a secondary road construction budget. The budget identifies specific six year plan project allocations for the fiscal year. This year's budget is the implementation of the first year of the recommended six year plan. Attachments 'F' and 'G' identify the projects and allocations in VDOT,s proposed FY95 budget. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~__ Of~ Summar~ of Information: (Continued) Included in the budget is $150,000 for "rural additions." These funds are used to upgrade non-State standard roads so that they can be accepted into the State road system. Under the rural addition program, VDOT will pay the road construction costs. The County, or others, must pay right-of-way acquisition and utility adjustment costs. In the past, rural addition projects have been selected by the Board on a case-by-case basis as requests are received from citizens. If the Board chooses not to select a rural addition project in FY95, the $150,000 can be transferred to another project. If the Board wishes to pursue a rural addition project in FY95, staff can come back to the Board at a later date with a specific recommendation. RECOMMENDATION: Staff recommends that the Board adopt the attached resolution approving the Six Year Plan and Secondary Road Improvement Budget as presented. DISTRICT: County-wide # 134 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on May 25, 1994, at 3:00 p.m. WHEREAS, the Board of Supervisors of Chesterfield County and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY95 through FY00 Secondary Road Six Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the plan. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors approves the Six Year Secondary Road Improvement Plan as presented by VDOT. Vote: Certified BY: Theresa M. Pitts, Clerk to the Board of Supervisors CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on May 25, 1994, at 3:00 p.m. WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY95 Secondary Road Improvement Budget to the County; and WHEREAS, the budget represents the implementation of the first year of VDOT's Six Year Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors approves the FY95 Secondary Road Improvement Budget as presented by VDOT. Vote: Certified BY: Theresa M. Pitts, Clerk to the Board of Supervisors REVENUE DATA SECONDARY ROAD SlX YEAR IMPROVEMENT PLAN FY 95 THROUGH FY 00 FUNDING SOURCE SECONDARY ROADS STP COUNTY ROADFUND FY ALLOCATION $6.6 MILLION $1.5 MILLION $1.0 MILLION $9.1 MILLION COUNTY-WIDE INCIDENTAL ITEMS RURAL ADDITION $i 50,000 SIGNALS, ETC. $50,000 $2o0,000 REVDATA APR 25, 1994 ATTACHMENT A SECONDARY ROAD SIX YEAR PROJECTS BY MAGISTERIAL DISTRICT FY95-FY00 ESTIMATED ROADWAY FROM TO DESCRIPTION START OF CONSTRUCTION BERMUDA * LEWIS ROAD 0.23 MI. S RT. 10 -- REPLACE CULVERT 1994 BRANDERS BRIDGE RD. HAPPY HILL RD. CARVER HEIGHTS DR. WIDEN 2 LANE BEYOND 2000 CENTRE STREET RT. 10 CHESTER RD. NEW 2 LANE BEYOND 2000 CLOVER HILL TURNER ROAD * COURTHOUSE ROAD GENITO ROAD RT. 360 RT. 60 WIDEN TO 4 LANE COMPLETE LUCKS LN. M IDLOTHIAN TPK. WIDEN TO 4 & 6 LANE 1996 OLD HUNDRED RT. 360 WIDEN TO 4 LANE BEYOND 2000 DALE HOPKINSROAD **HOPKINS ROAD * COURTHOUSE ROAD * COURTHOUSE ROAD BEULAH RD. MEADOWDALE BLVD. WIDEN TO 4 LANE COMPLETE FALCONWAY LN, INCA DR. WIDEN 2 LANE 1996 RT. 288 GENITO RD. WIDEN TO 4 LANE 1997 RT. 360 GENITO RD. WIDEN TO 4 LANE 1997 MATOACA RHODES LANE **WALKES QUARTER ROAD * LEWIS ROAD **LEDO ROAD NASH ROAD * COURTHOUSE ROAD * COURTHOUSE ROAD GENITO ROAD NASH ROAD OLD HUNDREDROAD WOODPECKER RD. 0.7 MI. SOUTH RIVERWAY RD. RIVER RD. 0.23 MI. S RT. 10 -- ROUTE 360 DEAD END SECOND BRANCH CREEK RT. 288 GENITO RD. RT. 360 GENITO RD. RT. 360 COURTHOUSE RD, BEACH RD. WOODPECKER RD. OTTERDALE RD. DRY BRIDGE RD. WIDEN & PAVE 1994 WIDEN & PAVE 1994 REPLACE CULVERT 1994 WIDEN AND PAVE 1994 REPLACE BRIDGE 1996 WIDEN TO 4 LANE 1997 WIDEN TO 4 LANE 1997 WIDEN TO 4 LANE 1997 WIDEN 2 LANE 2000 WIDEN 2 LANE BEYOND 2000 MIDLOTHIAN CRANBECK DRIVE ROBIOUSROAD * COURTHOUSE ROAD FOREST HILLAVENUE ROBIOUSROAD **ROBIOUS ROAD ROBIOUSROAD MAGDIST APR 25, 1994 ROBIOUS RD. HUGUENOT RD. LUCKS LN. HUGUENOT RD. RT. 60 SALISBURY DR. POWHATAN CL HUGUENOT RD. WOODMONT DR. MIDLOTHIAN TPK. WCL RICHMOND WOODMONT DR. ROBIOUS CROSSING DR. SALISBURY DR. WIDEN 2 LANE 1995 WIDEN TO 4 LANE 1995 WIDEN TO 4 & 6 LANE 1996 WIDEN TO 4 LANE 1997 WIDEN TO 4 LANE 1998 WIDEN TO 4 LANE 1998 WIDEN 2 LANE BEYOND 2000 * PROJECTS LOCATED IN MORE THAN ONE MAGISTERIAL DISTRICT ** NEW PROJECTS ADDED SINCE PREVIOUS PLAN ATTACHMENT B SECONDARY ROAD SIX YEAR IMPROVEMENT PLAN FY 95 THROUGH FY 00 ~OUtlTY · ·® COMPLETE ~ UNDER CONSTRUCTION ~ WrTHIN 6YEAR PLAN ~ .BEYOND 6 YEAR PLAN RICUMOUD IIFIIRICO COKRITY ~CHARLE$ CItY COUIII¥ JU4r_LIR C~TY COUIITY PETERSBURG HopEWEL~ ATTACHMENT C · Z . -- ' ~ ' ~ ~ ~ ZC .... ~ ~ ~ x4o ATTACHMENT D SECONDARY ROAD CONSTRUCTION SCHEDULE FY 95 THROUGH FY 00 ROADWAY FY 94 FY 95 BEGIN CONSTRUCTION FY 96 FY 97 FY 98 FY 99 FY 00 BEYOND P~N RHODES LANE WALKES QUARTER ROAD LEWIS ROAD LEDO ROAD CRANBECK ROAD ROBIOUS ROAD (E OF t47) COURTHOUSE ROAD (N OF LUCKS) NASH ROAD (BRIDGE) HOPKINS ROAD (KINGSLAND) FOREST HILL AVE. COURTHOUSE ROAD (S OF GENITO) COURTHOUSE ROAD (N OF GENITO) ROBIOUS ROAD (N OF 60) ROBIOUS ROAD (W OF 147) GENITO ROAD (S OF 360) GENITO ROAD (N OF 360) NASH ROAD (S OF SSS) ROBIOUS ROAD (CO LINE) BRANDERS BRIDGE ROAD OLD HUNDRED ROAD (W OF 667) CENTRE STREET ATTACHMENT E 141 FY 95 SECONDARY ROAD IMPROVEMENT BUDGET SUMMARY PROJECT DESCRIPTON ALLOCATION COUNTY-WIDE RURAL ADDITIONS HOPKINS ROAD RHODES LANE WALKES QUARTER ROAD LEWIS ROAD LEDO ROAD CRANBECK DRIVE TRAFFIC SIGNAL, PIPE INSTALLATION, SURVEYS, SEEDING, ETC. UPGRADING NON-STATE MAINTAINED ROADS TO STATE STANDARDS COUNTYWIDE WIDEN TO 4 LANES FR MEADOWDALE BLVD. TO BEULAH ROAD (PAY OFF DEFICIT) WIDEN AND PAVE FR WOODPECKER ROAD TO 0.7 MILE S (SUMMER 1994) WIDEN & PAVE FR RIVERWAY RD. TO RIVER RD. (SUMMER 1994) REPLACE CULVERTS AT PINEY BRANCH (FALL, 1994) WIDEN & PAVE FR ROUTE 360 TO DEAD END (FALL 1994) WIDEN2LANE FR HUGUENOT ROAD TO ROBIOUS ROAD (SPRING, 1995) $50,682 $150,000 $591,757 $125,000 $3,000 $30,000 $50,000 $228,193 PAGE1 OF2 ATTACHMENT F FY 95 SECONDARY ROAD IMPROVEMENT BUDGET SUMMARY pROJECT DESCRIPTON ALLOCATION ROBIOUS ROAD COURTHOUSE RD NASH ROAD HOPKINS ROAD FOREST HILL AVE COURTHOUSE RD ROBIOUS ROAD GENITO ROAD WIDEN TO 4 LANES FR HUGUENOT ROAD TO WOODMONT DRIVE (SPRING, 1995) $1,490,000 WIDEN TO 4 LANES FR LUCKS LANE TO ROUTE 60 (FALL, 1996) $2,849,628 REPLACE BRIDGE AT SECOND BRANCH (SPRING, 1996) $60,480 WIDEN TO 2 LANE FR FALCONWAY LN. TO INCA DR. (SUMMER, 1996) $232,000 WIDEN TO 4 LANE FR HUGUENOT RD. TO WCL RICHMOND (SPRING, 1997) $187,491 WIDEN TO 4 LANE FR ROUTE 360 TO GENITO ROAD (SUMMER, 1997) $250,000 WIDEN TO 4 LANES FR ROUTE 60 TO WOODMONT DRIVE (SUMMER, 1998) $350,000 WIDEN TO 4 LANES FR COURTHOUSE ROAD TO ROUTE 360 (SUMMER, 2000) $205,000 [tOTAL FY 95 ALLOCATION $6t8531231 I PAGE 2 OF 2 143 FY 95 SECONDARY ROAD IMPROVEMENT BUDGET COURTHOUSE ROAD SENITO ROAD LEDO ROAD ItENI~ICO COUttTY CRANBECK DRIVE ROBIOUS ROAD FOREST HILL AVENUE COURTHOUSE ROAD RICI{MO~D HOPKINS ROAD CITY COUI,II' ¥ AMELIA COUI~ITY [WELl_ WALKS QUARTER NASH ROAD LEWIS D1N~IDDIE COU/,ITY RHODES PETERSBURB SPRUCE AVENUE ATTACHMENT G 144 DAVID R. GEHR COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION P. O. BOX 35044 RICHMOND, 23235 April 26, 1994 JAMES R. SMITH, JR. RESIDENT ENGINEER Mr. Lane B. Ramsey County Administrator County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 REFERENCE: Public Notice Secondary Improvement Budget Fiscal Year 1994-95 Chesterfield County Dear Mr. Ramsey: Would you see that the attached notice is posted at the Courthouse on or before May 11, 1994. Thank you for your assistance concerning this matter. Sincerely, Assistant Resident Engineer WTR:lgm Attachment CC: Mr. R. J. McCracken, w/attachment TRANSPORTATION FOR THE 21 ST CENTURY PUBLIC NOTICE The Chesterfield County Board of Supervisors and the Virginia Department of Transportation will jointly hold a public hearing on Wednesday, May 25, 1994, at 7:00 P.M. The Public Hearing will be held in the Board of Supervisors Room. Interested citizens may present comments regarding improvements to the Secondary System in Chesterfield County for the Fiscal Year 1994-95. Information concerning improvements to the Secondary System is available at the Virginia Department of Transportation, Chesterfield Residency Office, located on Speeks Drive off Route 360. DAVID R. GEHR COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION P. O. BOX 35044 RICHMOND, 23235 April 26, 1994 JAMES R. SMITH, JR. RESIDENT ENGINEER Progress Index 15 Franklin Street Petersburg, VA 23803 Gentlemen: Please publish the newspaper: following Public Notice in your "The Chesterfield County Board of Supervisors and the Virginia Department of Transportation will jointly hold a Public Hearing on Wednesday, May 25, 1994 at 7:00 P.M. The Public Hearing will be held in the Board of Supervisors Room. Interested citizens may present comments regarding improvements to the Secondary System in Chesterfield County for the Fiscal Year 1994-95. Information concerning improvements to the Secondary System is available at the Virginia Department of Transportation, Chesterfield Residency Office, located on Speeks Drive off Route 360" Please publish this notice on Wednesday, May 11, 1994 and Wednesday, May 18, 1994. Please confirm by calling the Chesterfield Residency Office with the Virginia Department of Transportation at 674-2800. Also, please charge this bill to Account No. 1409 and remit to the Virginia Department of Transportation in care of Mr. James R. Smith, Jr., Resident Engineer, P. O. Box 35044, Richmond, VA 23235. We would appreciate a copy of the ad notice along with the bill. WTR:lgm Sincerely,/-~ ~-~ Assistant ~Resident Engineer CCtachment : Mr. Lane B. Ramsey Mr. R. J. McCracken Ms. D. R. Kinton TRANSPORTATION FOR THE 21 ST CENTURY DAVID R. GEHR COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION P, O. BOX 35044 RICHMOND. 23235 April 26, 1994 JAMES R. SMITH, JR. RESIDENT ENGINEER Richmond Newspapers, 333 East Grace Street Richmond, VA 23219 Inc. Gentlemen: Please publish the newspaper: following Public Notice in your "The Chesterfield County Board of Supervisors and the Virginia Department of Transportation will jointly hold a Public Hearing on Wednesday, May 25, 1994 at 7:00 P.M. The Public Hearing will be held in the Board of Supervisors Room. Interested citizens may present comments regarding improvements to the Secondary System in Chesterfield County for the Fiscal Year 1994-95. Information concerning improvements to the Secondary System is available at the Virginia Department of Transportation, Chesterfield Residency Office, located on Speeks Drive off Route 360" Please publish this notice on Wednesday, May 11, 1994 and Wednesday, May 18, 1994. Please confirm by calling the Chesterfield Residency Office with the Virginia Department of Transportation at 674-2800. Also, please remit the bill to the Virginia Department of Transportation in care of James R. Smith, Jr., Resident Engineer, P.O. Box 35044, Richmond, VA 23235. We would appreciate a copy of the ad notice along with the bill. WTR:lgm CCachment Mr. Lane B. Ramsey Mr. R. J. McCracken Ms. D. R. Kinton Sincere,~,~ ~/Q W. T. R~yng~ds Assistant Resident Engineer TRANSPORTATION FOR THE 21 ST CENTURY DAVID R. GEHR COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION P. O. BOX 35044 RICHMOND, 23235 April 26, 1994 JAMES R. SMITH, JR. RESIDENT ENGINEER Mr. Lane B. Ramsey County Administrator County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 REFERENCE: Public Notice Six Year Secondary Improvement Budget 1994-95 through 1999-2000 Chesterfield County Dear Mr. Ramsey: Would you see that the attached notice is posted at the Courthouse on or before May 11, 1994. Thank you for your assistance concerning this matter. WTR:lgm Sincerely, Assistant Resident Engineer Attachment CC: Mr. R. J. McCracken, w/attachment TRANSPORTATION FOR THE 21 ST CENTURY PUBLIC NOTICE The Chesterfield County Board of Supervisors and the Virginia Department of Transportation will jointly hold a public hearing on Wednesday, May 25, 1994, at 7:00 P.M. The Public Hearing will be held in the Board of Supervisors Room. Interested citizens may present comments regarding improvements to the Secondary System in Chesterfield County for the Six Year Secondary Improvement Budget 1994-95 through 1999-2000. Information concerning improvements to the Secondary System is available at the Virginia Department of Transportation, Chesterfield Residency Office, located on Speeks Drive off Route 360. DAVID R. GEHR COMMISSIONER COMMONWEALTH o[ VIRGINIA DEPARTMENT OF TRANSPORTATION P. O. BOX 35044 RICHMOND, 23235 April 26, 1994 JAMES R. SMITH, JR. RESIDENT ENGINEER Richmond Newspapers, Inc. 333 East Grace Street Richmond, VA 23219 Gentlemen: Please publish the newspaper: following Public Notice in your "The Chesterfield County Board of Supervisors and the Virginia Department of Transportation will jointly hold a Public Hearing on Wednesday, May 25, 1994 at 7:00 P.M. The Public Hearing will be held in the Board of Supervisors Room. Interested citizens may present comments regarding improvements to the Secondary System in Chesterfield County for the Six Year Secondary Improvement Budget 1994-95 through 1999-2000. Information concerning improvements to the Secondary System is available at the Virginia Department of Transportation, Chesterfield Residency Office, located on Speeks Drive off Route 360". Please publish this notice on Wednesday, May 11, 1994 and Wednesday, May 18, 1994. Please confirm by calling the Chesterfield Residency Office with the Virginia Department of Transportation at 674-2800. Also, please remit the bill to the Virginia Department of Transportation in care of James R. Smith, Jr., Resident Engineer, P.O. Box 35044, Richmond, VA 23235. We would appreciate a copy of the ad notice along with the bill. WTR:lgm Engineer Attac~/~ nt CC: Mr. Lane B. Ramsey Mr. R. J. McCracken Ms. D. R. Kinton TRANSPORTATION FOR THE 21 ST CENTURY DAVID R. GEHR COMMISSIONER COMMONWEALTH VIRGINIA DEPARTMENT OF TRANSPORTATION P. O. BOX 35044 RICHMOND, 23235 April 26, 1994 JAMES R. SMITH, JR. RESIDENT ENGINEER Progress Index 15 Franklin Street Petersburg, VA 23803 Gentlemen: Please publish the following Public Notice in your newspaper: "The Chesterfield County Board of Supervisors and the Virginia Department of Transportation will jointly hold a Public Hearing on Wednesday, May 25, 1994 at 7:00 P.M. The Public Hearing will be held in the Board of Supervisors Room. Interested citizens may present comments regarding improvements to the Secondary System in Chesterfield County for the Six Year Secondary Improvement Budget 1994-95 through 1999-2000. Information concerning improvements to the Secondary System is available at the Virginia Department of Transportation, Chesterfield Residency Office, located on Speeks Drive off Route 360" Please publish this notice on Wednesday, May 11, 1994 and Wednesday, May 18, 1994. Please confirm by calling the Chesterfield Residency Office with the Virginia Department of Transportation at 674-2800. Also, please charge this bill to Account No. 1409 and remit to the Virginia Department of Transportation in care of Mr. James R. Smith, Jr., Resident Engineer, P. O. Box 35044, Richmond, VA 23235. We would appreciate a copy of the ad notice along with the bill. WTR:lgm Att~/thment CC:v Mr. Lane B. Ramsey Mr. R. J. McCracken Ms. D. R. Kinton Sincerel~,~ ~ Engineer TRANSPORTATION FOR THE 21 ST CENTURY MILLSIDE SUBDIVISION CHESTERFIELD'S S PCHILD BOARD OF SUPERVISORS NEETIR~ May 25, 1994 7:00pm Mr. Chairman and Members of the Board, Since 1749 Chesterfield County has enjoyed a rich history in good government. It has been part of the decision making history of this great Commonwealth since that date. This has been so because honest and responsible public servants have taken part in the decision making process. We respectfully appeal to you to continue that tradition of honesty and responsibility to ALL residents of Chesterfield County. Since October 5, 1988 we have appealed to this Governing Body to eliminate the problem of ACCESS to the Millside Subdivi- sion. A problem created in May, 1983 by the County Administra- tion. The problem of access to Millside gets worse each year. In 1990 the official count by VDOT was 38 trains every 24 hours. The count is much higher today. Trains are constantly shuttled be- tween Richmond and Petersburg because the CSX Railroad closed too many rail yards. Trains blocking the only entrance to Millside at the Pine Forest Drive Crossing continues to be a problem in 1994. On January 9, 1994 we were BLOCKED 45 minutes by a stopped train. Again, on February 10, 1994 we were BLOCKED 1 hour and 5 minutes. I reported these events to the SCC Railroad Division, and after their investigation they informed me that there was no valid reason for this blockage. There has been other times that the crossing was blocked at night. The loophole in the Virginia Law governing railroads allows a train to move at a snails pace and not be in violation of the Law. On March 25, 1994 it took a slow moving passenger train 10 minutes to clear the crossing. This is the FOURTH TIME the Millside residents have appeared before the Board during these Public Hearings on Secondary Roads. (1990, 1991, 1992, 1994) On May 13, 1992 you appropriated $80,000 to build a gravel road from Millside to Woods Edge Road. We learned later that this road would be located parallel to and up against the CSX Railroad with a LOCKED GATE AT EACH END. This meant that in the event of a train wreck resulting in a chemical spill or chemical fire 100,000 to 500,000 gallons of chemicals could be involved. It would mean that all residents would have to go towards the train wreck to exit Millside on the gravel road. Then they would have to wait at the gates for the County Emergency Services to unlock two gates that vandals have damaged. Mr. Colbert and Mr. McCracken admitted that they would not leave my house and travel towards the railroad under these condi- tions, and neither would you. The idea of such a road is a shame and a disgrace! Years ago in the large European cities the city government required the Jews to live behind a walled compound. At night the gate to this compound was locked by the city government. The residents of Millside understand how they felt about such treat- ment by their government! During this same Meeting of May 13, 1992 you voted to FOUR LANE ONE MILE of GENITO ROAD from Courthouse Road to Hull Street Road at a cost of $3.250 million. In December, 1992 you voted to "write off $14 million in future toll receipts" if VDOT would agree to speed up the timeta- ble for building the Route 288 and Powhite Parkway Interchange (R T-D, December 27, 1992, pg B4). The $14 million is borrowe4 bond money that Millside residents must help repay. On September 8, 1993 you voted to appropriate $4.5 million for the same area of Route 288 to accommodate plans for the future John Tyler Community College (R T-D, Sept. 9, 1993, pg Al) As of this date, what have you done for Millside? Emergency Services installed a windsock on a vacant lot in 1992. Just before the Board Meeting May 11, 1994 I handed Mr. Colbert copies of the simple solution to the Millside access problem that we proposed to the Board July 25, 1990 with a map attached thereto. Each of you received a copy. In discussions with him over the past year he has indicated on three separate occasions that he believed this was the most feasible solution. During your Work Session on the Secondary Road Six Year Improvement Plan and FY95 Secondary Road Improvement Budget not one single Supervisor mentioned Millside! Since the land area between Millside and Woods Edge Road is in the process of being developed it would seem to us that this Board could apply to the Commonwealth Transportation Board for Industrial Access Road Funds to be used to extend Pine Forest Drive to Woods Edge Road. Also, transfer some of the funds ear- marked for Genito Road. At the May 11, 1994 Board Meeting one Board Member made a true statement when he said, "--- That as a member of the Board of Supervisors, we have obligations, constitutional obligations, to assess what is before us and make recommendations accordingly." "Constitutional responsibility" "as a collective body" demands that you solve the Millside ACCESS PROBLEM in a responsi- ble and positive manner with a PERMANENT SOLUTION! One more quote, "--- I have to live with what I had voted for." When tragedy strikes Millside can you live with it? THANK YOU! Roger W. Medlock (804) 520-8141 2 MILLSIDE July 25, 1990 Mr. Chairman and Members of the Board, I come before you representing the MILLSIDE HOMEOWNERS ASSOCIA- TION, INC., and all residents of the MILLSIDE SUB-DIVISION. We are Bounded by: VDOT North Swift Creek -- South IPK Corp. East CSX Railroad -- West On July 10, 1990 the Planning Commission gave FINAL APPROVAL for the DEVELOPMENT of 232 ADDITIONAL LOTS for a total of 361 LOTS. This will generate nearly one quarter million dollars revenues for Chesterfield County. in tax Our ONLY route of INGRESS and EGRESS is by way of SECONDARY HIGHWAY #1144, commonly referred to as Pine Forest Driveand crossing the CSX RAILROAD. NO PROVISION has been made for ADDITIONAL ACCESS. With 38 trains per day BLOCKING this crossing we have a PROBLEM. Mr. McCracken, Director of Transportation and Mr. Bill Richards, Assistant Resident Engineer, VDOT are aware that the trackage at Millside is a HOLDING AREA for trains going North and South. We have many ELDERLY with health problems who COULD NOT WALK TO SAFETY in the event of a TRAIN WRECK resulting in a CHEMICAL FIRE or CHEMICAL SPILL. FIRE and RESCUE is BLOCKED, at times, up to 1 1/2 hours. Five (5) HEART PATIENTS live in my BLOCK. ~e respectfully REQUEST that this BOARD take AFFIRMATIVE ACTION ,!to provide ADDITIONAL INGRESS and EGRESS by, EXTENDING SECONDARY HIGHWAY #1144 between Virginia Department of Transportation and IPK Corp., then travel northward to Woods Edge Road near Allied-Signal Corp. This ACTION to INCLUDE condemning LOT #54, Block "B" in MILLSIDE as a CONNECTOR STREET between Secondary Highway #1144 and Circle- ~stone Drive in Millside. j THANK YOU Mr. Chairman and Members of the Board. The Planning Commission wanted to charge us $260 to say what I've just told you. Presented by Roger W. Medlock before the Chesterfield County Board of Supervisors L M&M~kOOD RD. Z.~RT~NGAL£ RD. ~,J..DRI~a F R RD. NUN I I I I 54 / / , % 0.t ,- / ~ LAKEVIEW / / 260O RO 0.60 WALTHALL o / 3 0'39 MILL INT. \ ALLIED VA. [746i 0 Meeting Date: Nay 25, 1994 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page ~___of 2 15 .D. S,~bject: ~u~iiu Hearing to 1) Amend the Zoning Ordinance by Eliminating Certain Rezoning Fees As An Additional Development Incentive Within the Jefferson Davis Highway Enterprize Zone and 2) Amending the County's Enterprise Zone Application. County Administrator's Comments: CountyAdministrator: BoardAcfion Requested: Planning Commission and staff recommend the Board of Supervisors adopt the attached amendment to the County's Zoning Ordinance eliminating certain fees. Further, staff recommends that the Board authorize the County Administrator to file an amended Enterprise Zone application with the State. Summary of Information: Bermuda District Supervisor, J. L. "Jack" McHale, on behalf of the Jefferson Davis Association, requests that the Board of Supervisors consider the following additional financial incentive within the Jefferson Davis Highway Enterprize Zone: Amend the Zoning Ordinance to eliminate the fee for rezoning, conditional use and conditional use planned development applications when the application is for a non-residential use consistent with the adopted Plan. The current rezoning fee for a one (1) acre site is approximately $1,300. In addition to saving an applicant money, the elimination of the rezoning fee will be an incentive to the owners of vacant or under developed property to "pre-zone" their property making it more attractive to businesses seeking to relocate to the area. The Association would like this matter to be addressed as quickly as possible to "further enhance the development possibilities and convenience of the area." This is particularly important to the Association since many parcels of land within the Enterprise Zone are ~, -- ~~-~~ <~~_ Director of Planning Preparer: Title: ., ~ ~ ~ ......... .~ ~ , ~_, Attachments: Yes ~ No 145 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page : of 2 Summary of Information: (Continued) not zoned to allow the best land use according to the Jefferson Davis Highway Corridor Plan. At the present time, several individuals have advised that they are waiting to file rezoning requests until the amendment can be adopted. Staff has met with two (2) individuals whose fees would total approximately $7900 without this amendment. Once the Zoning Ordinance amendment is adopted and the public hearing to include this incentive in the County's Enterprise Zone application is completed, the Board's approval of the agenda item will authorize the County Administrator to file an amended Enterprise Zone application with the State to include the elimination of "zoning" fees and the previously adopted waiver of certain utility fees in our State Enterprise Zone application. In addition, Supervisor McHale has asked the Transportation Department to research the impacts of a Board policy whereby the County would not request individual developers to fund road improvements such as additional pavement, curb and gutter and/or traffic signals so long as the developer dedicates right of way to the County consistent with the Thoroughfare Plan. The Transportation Department will provide the Board with details on this matter. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 21.1-17 RELATING TO FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21. I- 17 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-17. Fees for Hearings. The cost of each hearing requested pursuant to the provisions of this Chapter, including advertisement when required, shall be as follows and shall be deposited simultaneously with the filing of the application or petition: (a) Zoning reclassification: (1) Without conditional use planned development $1,250.00 plus $35.00 per acre for the first 200 acres and $22.50 per acre thereafter. (2) With conditional use planned development $2,250.00 plus $45.00 per acre for the first 200 acres and $15.00 per acre thereafter. No applicant for a zoning reclassification for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the Director of Planning determines that the request is in compliance with the Comprehensive Plan. This exemption shall expire on December 31, 2014. (b) Conditional uses and special exceptions: (1) Multiple family or two family $1,250.00 plus $35.00 per acre :!.47 (2) (3) Manufactured Homes, Mobile Homes: a. New b. Renewal Planned Development a. Without zoning reclassification b. With zoning reclassification c. Amend condition of Planned Development $545.00 $245.00 $2,250.00 plus $45.00 per acre for the first 200 acres and $15.00 per acre thereafter. $2,250.00 plus $45.00 per acre for the first 200 acres and $15.00 per acre thereafter. $1,450.00 each condition (c) (4) All others No applicant for a Conditional Use or Planned Development for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the Director of Planning determines that the request is in compliance with the Comprehensive Plan. This exemption shall expire on December 31, 2014. Amend condition of zoning, other than condition of planned development, (1) Pper condition $985.00, plus $20.00 per acre. $1,450.00 (d) (e) No applicant seeking to amend a condition of zoning for any office, commercial or industrial u$e within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the Director of Planning determi nes that the request is in compliance with the Comprehensive Plan. This exemption shall expire on December 31, 2014. Variances Variances, Administrative Appeal to Board of Zoning Appeals relative to decision of Director of Planning Sign Permits (1) Temporary signs, as permitted by Sections 21.1-267 (f), 21.1-267 (h), 21.1-267 (i) and 21.1-268 (b) (2) Ail other signs for which building permits are required. (3) No business located within an enterprise zone shall be required to pay a fee in order to obtain a sign permit. This exemption shall expire on December 31, 2014. $570.00 $230.00 $5OO.00 $75.00 $150.00 149 ~h) (g) Substantial Accord Determinations With accompanying zoning application No applicant for substantial accord determination for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the Director of Planning determines that the request is in compliance with the Comprehensive Plan. This exemption shall expire on December 31, 2014. Deferral requests by the applicant No applicant requesting a deferral shall be required to pay a fee for the deferral if they were not charged a fee for their application. This exemption shall expire on December 31, 2014. Modifications to standards and $260.00. development requirements $1,525.00 $500.00 $50.00 per request 9S~00©1 VA TAKE NOTICE Take not'~ce that the Board of Supervisors of Chesm~ield County, Vir- ginh, at a regular meet- h~g on Ma7 25~ t994 at 7:~0 p.m. m the County Pubt~c Meeting Room ~t Chesterfidd ~om~:house, Chesterfietd~ V~rg~n~a, w~lt hold public beings to consider: amend the to 1[ ning ~ ~is uge~ . w~thin an Cot1'1- Z Amending i~s applica- tion for ~he Jefferson Davis Enterprise ~ne to wabJer of water ~ 5/8 ~n c.i~ :he the Enter- prise A copy o~ thc ordinance is on file in !;he County Administrator s Office, Lori Vir- May I 1,18/94 orl BOARD OF SUPERVISORS WHALEY M. COLBERT, CHAIRMAN MATOACA DISTRICT J. L. McHALE, II1, VICE CHAIRMAN BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN D151RtCT CHES TERFIEL D CO UN T } P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: DATE: SUBJECT: The Honorable Members of the Board of Supervisors R.J. McCracken, Director of Transportationm~l/~,~.._ May 23, 1994 Board of Supervisors' Policy Transportation Improvements in Jefferson Davis Highway Enterprise Zone Mr. McHale asked the Transportation Department to research the impacts of a Board of Supervisors' Policy whereby the County would not seek customary transportation improvements from developers within the Jefferson Davis Highway Enterprise Zone. The cost to developers for providing customary transportation improvements is significant, approaching $70 per foot for the pavement widening and curb and gutter alone. If a developer is required to pay these costs, less capital will be available for other improvements to the property. Approximately 700 acres of property remain undeveloped within the Enterprise Zone. If this property fully develops in accordance with the land use plan, over 80,000 trips per day could be generated. The majority of Jefferson Davis Highway currently operates at a "C" level of service. Traffic volumes range from 19,000 to 29,000 vehicles per day. These volumes have remained fairly constant since 1988. By the year 2015, based on growth projections of the County, these volumes are expected to increase to 33,000 and 46,000 vehicles per day, respectively. Jefferson Davis Highway will need to be widened to six lanes to provide a minimum "D" level of service for this volume of traffic. Providing a FIRST CtlOICE community throngh excellence in public service. Board of Supervisors Policy May 23, 1994 Page 2 The cost to widen the seven plus miles of Jefferson Davis Highway within the Enterprise Zone to a six-lane facility with turn lanes, as a public project funded by VDOT or the County, is approximately 857 million. Jefferson Davis Highway is not currently included in VDOT's six year plan; nor is it included in the Board of Supervisors' priority list for highway projects. VDOT has determined that Chesterfield County will have 81 billion in transportation needs by the year 2010. Based on current revenues, less than half of those needs will be met. The probability of Jefferson Davis Highway improvements being included in the foreseeable VDOT six year plans is remote. Three different transportation development standards could be utilized by the Transportation Department for Jefferson Davis Highway. OPTION I A "hands off" approach could be taken wherein the Transportation Department would be instructed not to require developers to provide any improvements, (right-of-way, pavement widening, curb and gutter, sidewalk, traffic signalization, etc.); nor would the Department review site plans for access locations, access to adjoining properties or density controls. Ordinance amendments would have to be enacted to remove these requirements. The Thoroughfare Plan would also need to be revised to reduce the right-of-way classification for Jefferson Davis Highway from 120 feet to the existing right-of-way width of approximately 80 feet. Property previously zoned with conditions would need to be rezoned under the "new approach" in order to have the relaxed standards apply. If a site plan has been approved, a revised plan would have to be submitted in order to get the benefit of the relaxed standards. VDOT's entrance standards would become the prevailing standard. In nearly all cases, developers would be required to provide fewer improvements than currently required by the County. The disadvantage of this approach is that the "public" would have to provide the entire cost of the transportation improvements. OPTION 2 The Transportation Department could be instructed to request right-of-way dedications consistent with the Thoroughfare Plan Board of Supervisors Policy May 23, 1994 Page 3 without requesting other customary transportation improvements. The Transportation Department could also be instructed to continue their customary review of site plans with regard to regulation of access, on-site circulation, etc. Ordinance amendments would not be required to effect this option. Similar to Option 1, previously zoned property with conditions or previously approved site plans would have to be resubmitted and approved to gain relief from imposed conditions. The advantage of this approach is that the development community would provide significant right-of-way dedications for future improvements to Jefferson Davis Highway. Often the right-of-way acquisition costs are 40 percent of the cost of a highway project. Under this approach, the cost of a public project to improve Jefferson Davis Highway could be reduced to approximately $35 million. If current access and circulation practices are still imposed, the highway can be made safer. The disadvantage to this approach is that the "public" would have to provide more of the costs to improve Jefferson Davis Highway in the future. OPTION 3 The Transportation Department could continue to request improvements in accordance with current practices. The advantage to this approach is that improvements to sections of Jefferson Davis will be provided when development occurs and not at some unknown future date, and that the "development community" pays for some of the improvements. Usually a public project is still required to fill the gaps between the sections improved by developers. The disadvantage is that the cost of providing the improvements makes development extremely expensive and/or prohibitive, especially for small businesses. The Jefferson Davis Highway Enterprise Zone Transportation Policy is scheduled to be discussed by the Board along with the elimination of certain zoning fees in the Enterprise Zone at the May 25, 1994, meeting. If the Board needs additional information, please give me a call. cc: Lane B. Ramsey ,-" M.D. Stith, Jr. 94274.rim/64