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09/09/98 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: September 9, 1998 Item Number: Page oft Subject: County Administrator Comments County Administrator's Comments: County Administrator:_~~ BoardAction Requested: Summary of Information: Lieutenant Pete Svoboda, Chesterfield ProfessiOnal Firefighters Association,is going to present the Chesterfield Fire Department a check for $1,000. The funds are used in our Fire and Life Safety Division to purchase smoke detectors and plastic bags for citizen safety brochures. Steve A. Elswick Attachments: ~'~ Yes No Title: Fire Chief CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 9, 1998 Item Number: 8. ^. 1. Subject: Nomination/Appointment to the Committee on the Future County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of members to serve on the Committee on the Future. Summary ef Inf®rmati®n: The purpose of the Committee on the Future is to prepare reports and make recommendations concerning changes in governmental structure, revisions to fiscal and land use planning, and any other matters concerning approaches to meeting the governmental needs of the people of Chesterfield County. One vacancy remains on the Committee on the Future, District, due to the resignation of Mr. Kenneth F. Hardt. immediately and will be at the pleasure of the Board. representing the Dale Term will be effective Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ammy D. Haskins Attachments: -~ Yes No Clerk to the Board Date:~9 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 8 .A.2. Nominations/appointments to the Youth Services Citizen Board. County Administrator's Comments: County Administrator:_ Board Action Requested; Nominate/appoint members to serve on the Youth Services Citizen Board. Summary_ of Information: purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding and policies affecting youth development and to provide a community forum to focus on youth At the August 26, 1998 board meeting, the board deferred consideration of the following appointments: Bermuda District - one adult; Midlothian District - one adult; Matoaca District - one youth Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ~~~~~~"=~' ~Iana D. Carter Attachments: Yes [~ No Title: ~Director, Youth Services BOARD OFSUPERVISORS RENNY B. HUMPHREY, CHAIRMAN MATOACA DISTRICT ARTHUR S. WARREN, VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DiSTRiCT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: SUBJECT: DATE: The Honorable Ed Barber, Midlothian District Supervisor Lane B. Ramsey, County Administrator Appointment to the Youth Services Citizen Board August 27, 1998 Mr. Henry Mack, an adult, has expressed an interest in serving on the Youth Services Citizen Board. His application was forwarded to you under separate cover by Youth Services. If you would like additional information on this candidate, please contact Jana Carter at 748- 3549. Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page _.! of __ Date: . September 9, 1998 Item Number: 8. B. 1. a. Subject: Recognizing Pamela N. Sheffield upon her retirement County_ Administrator's Comments~ Coun~Adm&b~aWr:~~ Board Action Requested: the attached resolution recognizing Pamela N. Sheffield upon her retirement from the Department of Social Services. Summary. of Information: Pamela N. Sheffield has been an employee of the Department of Social Services for 29 years and is retiring. The attached resolution is requested in recognition of her dedicated services to the County and the Social Services Department. Preparer: _ ~ Sarah C. Snead Attachments: Yes ~ No Title: Director of Social Services RESOLUTION RECOGNIZING PAMELA N. SHEFFIELD UPON HER RETIREMENT WHEREAS, Pamela N. Sheffield has faithfully served Chesterfield County and the Department of Social Services for 29 years in a variety of positions, including social worker, senior social worker, supervisor, trainer and systems coordinator; and WHEREAS, by providing quality public service, Ms. Sheffield has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Ms. Sheffield has shown tremendous knowledge regarding the County and its programs and the ability to relate that to others; and WHEREAS, Ms. Sheffield has been a Total Quality Improvement facilitator and a Process Action Team leader; and WHEREAS, Ms. Sheffield was instrumental in the successful implementation of the automation of the Social Services Department; and WHEREAS, Ms. Sheffield's desire to do a good job has been a primary factor that has permitted her to perform at a very high level while always striving for excellence and going beyond the call of duty; and WHEREAS, Ms. Sheffield has been extremely effective in working with all groups, including co-workers and the citizens of Chesterfield County; and WHEREAS, Ms. Sheffield has demonstrated a strong commitment and unfailing dedication to the social work profession as well as all staff and customers; NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Pamela N. Sheffield, expresses the appreciation of all residents for her service to the County, and extends their appreciation for her dedicated service to the County, their congratulations upon her retirement and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Pamela N. Sheffield and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 9, 1998 Item Number: $.B.l.b. Su~ect: Resolution Recognizing October 14, 1998 as "SAVE Day" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Ms. Sharon Moffatt, 2nd Vice President of the Richmond Academy of Medicine Auxiliary, has requested that the Board adopt the attached resolution. Tammy b. ~laskins - - Yes [----] No Attachments: Clerk to the Board RESOLUTION RECOGNIZING OCTOBER 14, 1998 AS "SAVE TODAY FOR TOMORROW IN CHESTERFIELD COUNTY" WHEREAS, violence is among the leading causes of death in America, and has replaced disease as the number one killer of children; and WHEREAS, domestic violence has devastating effects on a woman's physical and emotional well-being, and her ability to care for her children; and WHEREAS, violence comes in many forms; sexual violence; gang and peer-related violence committed by youth of all ages; family violence; street violence; and violence in the media; and WHEREAS, billions of dollars per year are attributable to preventable violence-related deaths and injuries and add a tremendous burden to America's health care system; and WHEREAS, the first step toward unraveling the many layers of our nation's violence problems can begin with awareness; and WHEREAS, awareness and prevention are the heart of the SAVE Program and of its cornerstone event, SAVE Today for Tomorrow, during which physicians' spouses across the country will join efforts to Stop America's Violence Everywhere; and WHEREAS, members of the Richmond Academy of Medicine Auxiliary will lead the effort to urge local citizens to search for ways we can all help SAVE Today for Tomorrow; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes October 14, 1998 as ~Save Today for Tomorrow in Chesterfield County". CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 9, 1998 Item Number: $.B.1 .c. Subject: Recognizing September 13-19, 1998 as ~National Housekeepers Week" County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The International Executive Housekeepers Association, Incorporated requested that the Board recognize ~National Housekeepers Week". has Preparer: Tammy D. Haskins Attachments: Yes ~] No Title: Clerk to the Board of Supervisors RESOLUTION RECOGNIZING SEPTEMBER 13-19, 1998 AS "NATIONAL HOUSEKEEPERS WEEK" WHEREAS, orderliness, cleanliness, and a harmonious environment are prerequisites to the accomplishment of all economic, social, and recreational objectives in both the public and private sectors of our society; and WHEREAS, the attainment of these prerequisites are contingent on the availability of qualified and motivated personnel in a career field charged with the responsibility to provide these elements; and WHEREAS, housekeepers constitute the source of manpower and expertise for the housekeeping career field and over the years, have significantly improved the effectiveness and efficiency of housekeeping activities by consistent and continuous implementation of professional management and training principles; and WHEREAS, we are proud of the leadership and outstanding contributions of these dedicated men and women in their important activities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors proclaims the week of September 13-19, 1998 as ~National Housekeepers Week" in recognition of the dedicated commitment of the thousands of housekeepers to the ideals which foster improved effectiveness, efficiency, and harmony in all of our organized industrial, business, social, recreational, and institutional settings. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 'L Meeting Date: September 9, 1998 Item Number: 8.B.2. Subject: Authorization for County Administrator to Execute Agreement with Virginia Electric and Power Company for the Purchase of Electrical Services by the County County_ Administrator's Comments: County Ad~~ Board Action Requested: Authorize County Administrator to execute Agreement with Virginia Electric and Power Company for the purchase of electrical service in a form substantially similar to the standard Agreement negotiated with Virginia Power by the Virginia Association of Counties and Virginia Municipal League. Summary of Information: Periodically, the Virginia Association of Counties and the Virginia Municipal League meet with Virginia Power to negotiate a rate agreement for electric service to local governments. These negotiations result in a standard agreement between Virginia Power and those localities who choose to accept it. Chesterfield was represented on the VACO/VML Steering Committee that worked with legal counsel and the rate consultant in negotiating the new standard Agreement. The County's old Agreement with Virginia Power expired on June 30, 1997. The new Agreement covers the period of July 1, 1997 through June 30, 2000. During this interim period, the County has been operating under the expired Agreement. The new Agreement includes prices that are generally lower than those contained in the previous Agreement. The new Agreement also will result in a refund of additional amounts collected for electricity used since July 1, 1997. Some of the refunds have already been reflected on Virginia Power's bills to the County. Overall, the form and substance of the Standard Agreement is favorable to the County, although the County Attorney's Office is in the process of negotiating the language ora small number of items in the standard Agreement relating to limitations of liability on the part of Virginia Power in certain circumst~ Staff recommend~ap/~roval. ~ Preparer: ~, ~j ~/~""C c;t~ Title: County Attorney Steven L. Micas 1914:25136.1 Attachments: [] Yes · No # Meeting Date: September 9, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 8.B.3. Subject: Consideration for Application to the Rescue Squad Assistance Fund (RSAF) Grant County_ Administr~ttor's Comments: County Administrator: ~ Board Action Requested: Authorization for the Fire Department to Apply to the Rescue Squad Assistance Fund for a 50/50 grant in the amount of $64,500 and appropriation of state funds in the amount of $32,250, if received. Summary of Information: The Rescue Squad Assistance Fund (RSAF) was established to provide financial assistance to volunteer rescu~ squads and other non-profit EMS organizations for the purchases of EMS equipment, supplies and training materials. The RSAF first grants were awarded June 1979, following the passage of the Virginia Rescue Squad Assistance Fund Act. The Fire Department is applying for a general, and an Advanced Life Support fund grant. If received, this grant will be used to purchase one Pen Based Computer System and four new defibrillators. The Pen Based Computer System will be used to automate our pre-hospital patient care reports and the four defibrillators will replace older units that are no longer serviceable. The total cost of this equipment will be $64,500. The required local grant match of $32,250 will be absorbed within the Fire Department's FY99 operating budget. Preparer: ~ ' "-~ ' ~'"-~ Paul W. Mauger [ [ Yes No Attachments: I I Title: Deputy Chief CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Seotember 9. 1998 Number Bud.qet and Mana,qement Comments: The Fire Department had included $50,000 in their FY99 operating budget to purchase this equipment; therefore, use of $32,250 for this grant match will enable the Fire Department to use the difference of $17,750 for other needs. Preparer: ' ~ ' · ~,ebecca T. Die'son Title: Director, Budget & Mana,qement Meeting Date: September CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 9, ;[99~ Item Number: Page 2.._ of~3 8.B.4. Subject: Consideration of an application for an eighteen month Office of Justice Programs: "Grants to Encourage Arrest Policies" Program. (Multidisciplinary Partnership Grant) County Administrator's Comments: ~ ~o ~-~'"'V~-~. -d ~, ,/. ' -,d~ ~A.~-~- CountyAdministrator: BoardAction Requested: Authorize the Community Corrections Services Department to apply for OJP grant in the amount of $ 399,382.00, and to appropriate the necessary funds when approved. Approve the creation of two full time county positions. Summary of Information: This project would provide funding for centralizing and coordinating domestic violence activities of seven agencies across the county. The Domestic Violence Response project provides for overtime funding for police investigation of domestic violence cases, Polaroid film to continue police evidence collection efforts. Community Corrections Services will acquire a full time post trial case manager and a part time pre-trial case manager to supervise domestic violence offenders more intensely. A YWCA (non- county) victim liaison position will be created to work in the county to provide a seamless continuum of advocacy and support for victims. Office space, equipment and a secretarial support position will also be funded under the grant. The project also provides for enhanced communication and allows proactive monitoring of domestic violence cases, increases data collection and links county departments to the Police Record Management System (RMS) The Chesterfield County Domestic Violence Resource Center will serve as Project Administrator and facilitate activities and reporting for the grant. Fiscal management of t.he grant funds will. be managed by Corm~..u~. ity Corrections Services. Preparer: ~ ~ , (# Attachments:~-ll I Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page _2_ of 3, Summary of Information: (Co,ntinued) This eighteen-month grant request is in the amount of $399,382.00. This money includes salaries, benefits and related equipment and expenses. There is no county match required. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: September 9. 1998 Bud.qet and Management Comments: Number This item requests Board approval for Community Corrections Services to apply for and appropriate, if received, a grant from the Office of Justice Programs and approve the creation of two full-time positions. This grant, Grants to Encouraqe Arrest Policies, will provide funding to centralize and coordinate domestic violence activities of several criminal justice agencies in the county. This grant compliments the continued emphasis on improving and integrating County domestic violence services. In 1994, funding was received to create the Domestic Violence Resource Center and in 1996, the county also received funds to create a specialized domestic violence police and prosecution service. These established programs will function as a foundation for the proposed expansion of family domestic violence efforts through this grant. The total federal funding available for this grant is $399,382 with no local match required. The funding will provide salary and benefits for two full-time positions and one part-time position, ($189,677), attendance at mandated conferences, ($32,662), equipment consisting of 3 computers, 2 laptop computers, software and wiring, fax machine, office furniture, telephones, ($34,223), general office supplies and other inventory, ($11,673), consultant expenses, contracts and maintenance agreements, ($100,691), rent and telephone service, ($30,456). The grant application was submitted with no indirect costs included in the requested grant funding. This grant is effective for 18 months and is non-renewable. The positions will be approved on a temporary basis. Upon completion of the grant, should a decision be made to continue the program, funding will need to be identified. Preparer: f_~~ ~.(a .~-~.~ /C~"~'-V/ Title: Director, Bud,qet & Mana,qement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page...I of ] Meeting Date: September 9, 1998 Item Number: 8.13.5. Subject: Authorize the Chesterfield County Police and Fire Departments to Apply for Necessary Zoning and Substantial Accord Approval on County-Owned Property and to Negotiate Agreements with Wireless Carriers to Provide Towers to Support the County's Emergency Communications Network. County Administrator's Comments: / \~ c ,( ~--,r'H,,, ~L..4,4 ~, .(- ,.,' County Administrator: '¢ ~ ~, , Board Action Requested: Authorize the Chesterfield County Police and Fire Departments to apply for zoning and subs.tantial accord approval on County-owned property as needed for radio towers to support the County's Emergency Communication System andto negotiate agreements with wireless carriers to provide such towers. Summary of Information: The County's public safety departments along with the County's public safety consultant, RCC Consultants, are in the process of identifying locations for towers which will support the County's new public safety 800 MHZ trunked system. Some sites may require zoning and/or substantial accord approval. The only site staffhas identified to date is in the vicinity of James River High School..As specific sites are identified, staff will work with the appropriate district supervisor to inform and involve area residents prior to filing any application for zoning or substantial accord. Staff request that the Board designate Robert Eanes, Major Steve Davis and Chief Don Bowman as its agents file all necessary land use applications for zoning and/or substantial accord approval for toy, ers, County-owned property that could be used to support the County's emergency communicat~,,, network. Where County public safety and private communication uses can co-locate on a tower, staff recluC~,t~ that the Board authorize staff to explore private sector participation to minimize the cost to the County while maintaining the integrity of the County's system. Any agreement between a private communications company and the County would have to be approved by the Board at a future Board meeting. Preparer: ~'~.~.~., ~,. Title: ~X Robert L. Eanes Attachments: [] Yes · No Assistant to the County Administrator 1014(07):25060.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 9, 1998 Item Number: 8. B. 6. a. Subject: Acceptance of Parcels of Land Along the North Line of West Hundred Road, and Along the West Line of Rock Hill Road from ECI Cemetery Services of Virginia, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land; one parcel containing 0.225 acres along the north right of way line of West Hundred Road (State Route Route 10) and one parcel containing 0.050 acres along the west right of way line of Rock Hill Road (State Route 804) from ECI Cemetery Services of Virginia, Inc., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda J~hn W. Harmon Attacb~aents: Yes Title: Right of Way Manaqer VICINITY SKETCtt ACCEPTANCE OF PARCEL~ OF LAI~D ALOI~G THE I~ORTH LI~E OF WEST HUNDRED ROAD AND ALONG THE WEST LINE OF ROCK HILL ROAD FROM ECI CEMENTERY SERVICES OF VIRGINIA INC BERMUDA PLA T SHO WING 0.225 ACRES OF LAND TO BE DEDICATED TO CHESTERFIELD COUNTY DISTRICT ,., CHESTERFIELD COUNTY, VIRGINIA 0.225 A~ ECl CE7~IET~Ry SER~ICE$ OF HRGINIA, INC. 2900 14~$~' HUNDRED ROAD GPIN: 79765.53207 DB $12.5, PG 98~ 11 ~,qB05~. ~N JAMES E MORRIS. V DB 1994, PG 490 PRE~OUSJOB N~. TItlS SURlily WAS PREPARED H4THOUI' I~tE BENEFIT OF A TITLE BINDER AND MAY NOT SHOW ALL EX/STING EASEMENTS. 'IMMON8 CHECKED BY: II'MN JOB NO.: 2-17758E$ SCALE: CALC. CHK.:. PLAT SHO~ING 0.47! ACRES & 0.050 ACRES OF LAND TO BE DEDICATED TO CHESTERFIELD COUNTY BERMUDA DISTRICT ~ CHESTERFIELD COUNTY, VIRGINIA N: J~B..~OBT.217 UNITED $~,4 TE$ POSTAL SERI4CE 12300 ROCK HIlL ROAD ~FRV: 7976~52~43 DB 31~ P~ ~ 0.47'1 R-I~0.$$' R-I3~33' 0'.2713'41 T-31.62' C-81. 4~ O. 050 At ECl CEMEIERy SERMCE~ O~ VINCIMA, INC 2~00 II~'SI' HUNOR~ ROaD GPIN: DB 3123, 9B3 PRE~1OUS gOB NO., UNE rAgl E LINE $ BEARING D/STANCE L I 79'20'~7' W I9. 77 L2 ~ N 76~1'20' W 11.24 LJ $ J~27~' ~ I~.72 L4 ~ 10'42'16' g 4.68 THIS SURVEy WAS F~'EP~O MTHOLIF 17dE BENEFIT OF A lYI[E BINDER AND MAY NOT ~HOY[ ALL EXIStiNG EASE~ENI~ 'IMMON'$ ~4L¢. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 9, 1998 Item Number: 8.B.6.b. Subject: Acceptance of a Parcel of Land Along Jessup Road from Harbor Light Baptist Church County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.093 acres along Jessup Road from Harbor Light Baptist Church, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: This dedication is a requirement for the development of Jessup Meadows Subdivision, Section C. District: Dale Preparer: Jo~n~W. Ha~rr~o~'~ Attacb. ments: Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG JESSUP ROAD FROM HARBOR LIGHT BAPTIST CHURCH N .9,686,565.93 E 11,772,771.52 'fits Pt~IY IS HOT LOCAI~ If A SI~C~I. Fl.000 HAZ~ A~ ~ [~SI~fA1T:D BY ~ ~(lqET~mqY OF' HOUSING · URBAN [~'VE].CPE]4ENT. C~ CF REC~ TqllCH MAY ' LAtiRA.Ly J~L¥ ~ ~ I~l~R~'., ~ ~ :' ' ~ iS 1TI I~K PRGOUCT OF CH&~I~S STN, K)A~DS EIg'AB~ BY 11~ VIRGI~ STA1T LANO St~'.~ AND COrllfTT~ ARCIfTTCTS. 1TIS PrAT WAS BA~ (W k FlBJ) SUR'~ NTH A LINEAR PI~CISlGN CLO~ OF" 1 FOOT 14 10,0OO FEU, PLAT ON 0.F PROPERTY SITUATED THE SOUTH LINE"OF,,,,. JESSUP ROAD AND WEST OF MEADOWAY ROAD DALE DIST., CHESTERFIELD CO., .VIRGINIA JUNE 10, 1993 SCALE I" = 30' "EXHIBIT A" CHARLES H. FLEET & AS. SOCS., P.C. C£"TCe'XCATION ENGINEERS '& 'SURVEYORS ~ · ~ ~ 101 BUFORD ROAD, ,qUITE '204 ~ m~,~r{ I~ON. THAT RICHMOND, VA. 23235 t~novaem PH. 804-330-5676 o. m~ s~:c~ FIELD BOOK. . N/A JOB NO. 7411 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: September 9, 1998 Item Number: 8.B.6.c. Subject: Acceptance of a Parcel of Land at the Terminus of Twinridge Lane from Meditrust Company, L.L.C. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.283 acres at the terminus of Twinridge Lane from Meditrust Company, L.L.C., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: This dedication is a requirement for the development of Balanced Care Corp. District: Midlothian ~ohn W. Harmon Attacl%ments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND AT THE TE~IINUS OF TWiNRIDGE LANE FROM ~{EDITRUST COMPANY LLC N87'40'42"E 428,62' MEDITRUST COMPANY LLC GPIN: 758707578,,T00000 D. 8. 3332 .P. I if l ooo TWINRIDGE LANE 16.78' N87"40'42 L t--- T=3.54' CH BRG=NS~O0'46~ 44.11' S3~14'06"E 20'EASEMENT FOR INGRESS AND EGRESS O,~ 201~ ~694 L=60.27 A=57"JJ'18" R=60. O0' T-32.95 L~ 121.14 L= 188.49 CH=57. 77° A= 115'4 ! ~= 180'00'00 ' CH BRG=N60'49 '46 "'W R=60. O0' R=60. O0' T=95.43' T= 120.00' CH=101'.59' CH- 120,00' N J707084.48! CH BRG=N25'47'25'E CH BRG=N75'56'54"E 19 0.2,831 S02'19'18"£ I t I 16' WATER S87'40'42"W '--'"""' EX. '18" WATER & DRA/NAGE EASEMENT RICHMOND RETIREMENT CD RESIDENCE, LTD. GP/N 758706598500000 //-,zOO TWINRIDGE LANE ,oo Lo,AT ~ 0.285 ACRE OF LAND TO BE DEDICATED TO THE COUN,T¥ OF CHESTERFIE.L,D, TWO 16 WATER EASEMENTS & 16 SEWER EASEMENT MIDLOTHIAN D STRICT SCALE' 1" = 50' MAY ' REP':JUNE 25' 1998 CHESTERFIELD, VIRGINIA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1,,. of 1 Meeting Date:. Se tember 9 1998 Item Number: 8. B. 7. a. Subject: Approval of a Pipeline Crossing Agreement with CSX Transportation County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a Pipeline crossing agreement with CSX Transportation for the installation of a waterline for Bermuda Orchard. Summary_ of Information: Staff recommends that the Board of Supervisors autkorize the County Administrator to execute a pipeline crossing agreement with CSX Transportation for the installation of a waterline to serve The Meadowville Tract. Approval is recommended. Bermuda Preparer.~.~~~~~ Title: Ri ht of Wa Maria er ' J---~-~o ~ W. Harmon Yes ~No Attaclaments: VICINITY SKETCH APPROVAL OF A PIPELINE CROSSING AGREEMENT WITH CSX TRANSPORTATION R0 I]ermuda GC ?u/fins- Pond RB UFF1N MILL IND PK . _-. Channel ~attl~att- - ....... isLAND FEDi ~,,.,,,. , INST) FUT_~ f ~.. ~ ~~~.~ .' ~ '. · , , , PR~O~ le; P~M~T .' . / ' ' / 99 LF. ~ 42" ~'CA~NG~ ' / IRON WA~ MAIN DB. 18~9: P~.946 ~ 1'=~' Co~g En~r. Engin.rs, Su~ey~ Planners B~~A O~C~ WA~ ~N P~~T~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 9, 1998 Item Number: 8 .B. 7 .b. Subject: Approval of a Pipeline Crossing Agreement with CSX Transportation County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a Pipeline crossing agreement with CSX Transportation for the Route 1, Phase 3, Waterline Rehabilitation Project. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute a pipeline crossing agreement with CSX Transportation for the installation of a waterline to replace the existing waterline along Route 1 from Wonderview Street north to Gayland Avenue. Approval is recommended. District: Bermuda ~ohn W. Harmon Attachments-. Yes Title: Right of Way Manaqer VICINITY SKETCH APPROVAL OF A PIPELINE CROSSING AGREEHENT WITH CSX TRANSPORTATION EVE~AKE STATES/~ EFENSE FARM REL0 OR BE :~ Ji First 8apt rl~4e-~n 7hiater HCL~DA'! ~ ~.~ ~ 002/002 85 ~ ~~ 85 80 ~ ~ o WA~ UNE 80 75 ~- 0.375" M~ ~ICKNESS ' 113+00 11 ~+00 115-1-00 11 6+00 ROUTE 1 WATER LINE WATERLINE CROSSING OF IMPROVEMENTS - PHASE 5 CSX, INC. RAILWAY BERMUDA OI~ICT, CHESTERFIELD COUNt, VIRGINIA Meeting Date: CHESTERFIELD COUNTY O __~ BOARD OF SUPERVISORS Page ~- f 3 AGENDA September 9, 1998 Item Number: 8. B. s. Subject: Special Education IDEA Grant Allocation for FY1999 CountyAdministrator: County Administrator's Comments: BoardAction Requested: The School Board requests the Board of Supervisors appropriate $492,310 to the School Grants Fund for the current fiscal year. A portion of the amount, $445,335 needs to be appropriated in the Instruction appropriation category and $46,975 needs to be appropriated in the Administration/Attendance and Health appropriation category. Summary oflnformation: Chesterfield County Public Schools (CCPS) received notification of the FY1999 Special Education IDEA Grant award of $4,008,210 from the Department of Education on March 2, 1998. The Department of Education receives Part B federal grant money under the provision of Public Law 94-142, the Individuals with Disabilities Act. These federal funds assist localities annually in educating disabled students in the public schools. The award is based on the December 1 special education student child count from the previous fiscal year as well as a per pupil allocation amount. The FY1999 per pupil amount is $555 as provided to CCPS by a State Department of Education memo dated March 2, 1998. The audited December 1, 1997 special education child count for CCPS is 7,222; therefore, the CCPS FY1999 award would be $4,008,210. The FY1999 Budget was estimated at $3,525,900 which was based on 7,300 students at the 1998 per pupil rate of $483. This is an increase of $481 Preparer: ~l~i~l~ ~-BoSher; Attachments: Y~s ~,310 for FY1999. Title: Superintendent --] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of__~ AGENDA Summar~ of Information: (Continued) The additional federal funds of $482,310 plus funds in the FY1999 IDEA Grant of $39,000 for temporary positions will be used to fund 36.5 additional instructional full-time equivalent positions at an estimated cost of $484,335. In addition, one nurse position that will cost an estimated $36,975 is needed for the expanded special education program at Carver Middle School. In addition to the federal revenue increase of $482,310, there will be an increase of $10,000 for indirect cost recovery funds for administration of the grant program. These funds will be added to the FY1999 School Grants Administration budget to cover a pan-time clerical employee and operating costs for this office. No local matching funds are required for this gram; however, CCPS must maintain the same level of local matching funds for special education programs. This award will require an appropriation increase in the School Grants Fund of $492,310. This increase will need to be appropriated as indicated in the attached resolution allocating $445,335 to the Instruction appropriation category and $46,975 to the Administration/Attendance & Health appropriation category. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page~ of 3 Meetin(~ Date: September 9. '1998 Number Budget and Mana.qement Comments: The School Board has been notified by the Department of Education that the IDEA grant program will reimburse $555 per child. The FY99 budget assumed a rate of $483 per pupil (an increase per child of $72). This increase per child, coupled with a reduction of 78 in the number of students in this program, will result in an increase of $482,310. The School Board is requesting an increase in total appropriations of $492,310 in the Grants fund ($445,335 in the Instruction category and $46,975 in the Administration/Attendance and Health category). This increase in revenue will fund 36.5 additional instructional FTE's, one nurse position, a part time clerical position, and operating costs needed to assist with administration of this program. No local m~ching funds are required; however', Ches'Ler£ield County Schools must maintain the same level of local matching funds for special education programs. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement Attachment A Memo//96 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, August 25, 1998, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Dianne E. Pettitt, Vice-Chairman Elizabeth B. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. RESOLUTION WHEREAS, Chesterfield County Public Schools has received notification from the State of an increase to the FY1999 Special Education IDEA award of $482,310; and, WHEREAS, this increase will allow additional indirect cost recovery funding of $10,000 to CCPS for grant administration during FY1999; THEREFORE BE IT RESOLVED, that on motion of Mrs. Pettitt, seconded by Mr. Trammell, the School Board requests the Board of Supervisors to approve an increase to the School Grants Fund totaling $492,310 for additional federal revenue of $482,310 and additional local funds of $10,000 with $445,335 to be appropriated to the Instruction appropriation category and $46,975 to be appropriated to the Administration/Attendance & Health appropriation category in the FY1999 School Grants Fund. a copy teste Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: September 9,1998 Item Number: 8.B.9. Su~ect: Approve a change order to Shoosmith Brothers,Inc. in the amount of $19,379.40 for additional work on the Southern Area Transfer Station County Administrato(s Comments: County Administrator: Board Action Requested: Approve a change order in the amount of $19,379.40 for additional work at the Southern Area Transfer Station to Shoosmith Brothers,Inc. Summauoflnformation: This change involves several items that were required towards the end of the project as indicated below: (a) Additional striping $1,100 (b) Additional signage $1,000 (c) Remove and replace speed bumps $1,740 (d) Widen compactor pad $3,276 (e) Remove and replace asphalt near containers $14,753 (f) Credit on landscaping of $2,490. Total of these items is $19,379.40. All items have been evaluated and are recommended for acceptance. Funds are available in the project. Preparer: Fr/anc i s Pitar~ Title:Director, General Services Attachments: RYes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 ,M~fn~ Date: september 9, 1998 Item Number: 8.B. 10. a. Subject: Request to Quitclaim 16' Drainage Easements and Variable Width Sight Distance Easements Across Property of Wachovia Bank, Trustee County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate 16' drainage easements and variable width sight distance easements across property of Wachovia Bank, Trustee or its successors in title. Summary_ of Information: Wachovia Bank, Trustee has requested the quitclaim of 16' drainage easements and variable width sight distance easements across its property adjacent to existing Commonwealth Centre Parkway. New easements will be executed for the relocation of Commonwealth Centre Parkway. Staff has reviewed the request and recommends approval. District: Bermuda joVhn W. Harmon Attachments: Yes.~~No Title: Riqht of Way Manaqer i~40 VICINITY SKETCH REQUEST TO QUITCLAIM 16' DIbXINAGE EASEIiEI]TS AND VARIABLE WIDTH SIGHT DISTANCE EASEMENTS ACROSS PROPEtl?Y OF WACttOVIA BANK, TRUSTEE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Septex~ber 9, 1998 Item Number: 8.B.10.b. Subject: Request to Quitclaim a 16' Water Easement Across Property of Shamrock Associates, Ltd., L.P., a Virginia Limited Partnership County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' water easement across Property of Shamrock Associates, Ltd., L.P., a Virginia Limited Partnership. Summary of Information: Shamrock Associates, Ltd., L.P., a Virginia Limited Partnership has requested the quitclaim of a 16' water easement across its property as shown on the attached plat. A new easement will be executed to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: 5~~n ~. ~z~J'~"~ Harmon Attach_merits: Yes ~No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST TO QUITCLAIM A 16' WATER EASEMENT ACROSS PROPERTY OF SHamROCK ASSOCIATES LTD LP lOO GRAPHIC SCALE 50 ~ O0 2 O0 400 '\ \ \ ( IN FEET 1 inch = lO0 \ \ 10' C&rP EASE/dENT D.B, 1743 PG. 1884 N Ell, 71 R=850.97 L=16.49' A=01 '08'15" T--8.24' Chd=N 20'09'46" W Chd=16.49' SHAMROCK ASSOClATES, L ID. D.B, 1715 PG. I06 GPIN 7467081182 10601 MIDLOTHIAN TURNPIKE Line Table No. Bearin!7 Distance L 1 N 8J'JS'01" E 82. OJ' L2 S 70'I0'J0" E 95.56' LJ N 8J'17'J4" E 54.20' L4 N 47'0J'46" f 92. 13' L5 S 42'56'14" E 16.00' L6 S 47~35'46" ~t 97. J6' L7 S 8377'34" Y~ 63,21' L8 N 7070'J0" ~ 95.56' L9 S 83'35'01" ~/ 74.42' S 85'55'01" W 5, 064 sq. ft, 10' C&P EASEMENT D.B. 1765 PG. 197 L1 PLA T SHOffING A /6' 15' VA. POWER EASEMENT D.B. 17.74 PG. 8JO 16' WA TERLINE EASEMENT TO BE VA CA TED 2784, PG. 754 173 sq. ft, L4 194.50' SHAMROCK ASSOCIATES, L ID., L.P. D.B. 1957 PG. 614 GPIN 7467083441 821 JOHNSTON ~LLIS DRIVE 16' WATER EASEMENT 5,237 SCI. FT. ECK ENTERPRISES, INC. D.B. 1919 PG. 1490 ~A TKR LINK EASEMENT TO BE VA CA TED AND A /~' b~A TER EASEMENT TO BE GRANTED TO CHESTERFIELD COUNTY MIDLOTHIAN DISTRICT * CHESTERFIELD COUNTY, VIRGINIA COUNTY PROJECT NO.: 95-00.79 TIMMONS ENGINEER~ * SU)~VI~YORE ' }~LANNER$ 7'11 N. COURTHOUSE RD. (804) 794-,3500 DRAWN B Y: 8ML CHECKED SE' ~ JOB NO.: 63803 ; ' No. 2068 $ ~ ~ ~ · RE~SED:6-6-96 PROPOSED 16' WA~R ~, .~0~0~ EASEMENT LOCA ~ (OWA) ~ .~, T~.~~ RE~SED:~-,-,, PROPOSED I,' WA ~R - EA~MENT LOCA D~ (GWA) REUSED: ~-25-95 PER COUNTY C~MENTS RICHMOND. VA (804)794-76Z9 (FAX) SCALE: 1~--100' DA TE: PREVIOUS JOB NO.: 52121, 48805 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 9, 1998 Item Number: 8.B.11. Subject: Request Permission to Install Underground Fiber Optic Cable Within a County Right of Way Known as Lake Drive County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Bell Atlantic-Virginia, Inc., permission to install underground fiber optic cable within a County right of way known as Lake Drive to serve a Nextel Communications antenna on the property of Southminister Presbyterian Church; subject to the execution of a license agreement. Summary_ of Information: Bell Atlantic-Virginia, Inc. has requested permission to install fiber optic cable within a County right of way known as Lake Drive to serve a Nextel Communications antenna on the property of Southminister Presbyterian Church. This request has been reviewed by staff and approval is recommended. District: Clover Hill John W. Harmon Attacb_ments: Yes No Title: Riqht of Way Manager /~ VICINITY SKETCH ~"~ REQUEST PERMISSION 1'0 INSTALL UNDERGROUND FIBER OPTIC CABLE WITHIN A COUNTY RIGHT OF WAY KNOWN AS LAKE DRIVE BELL ATLANTIC-VIRGINIA INC 046 PLAN VIEW DRAWING SHOWING PROPOSED BELL ATLANTIC-VIRGINIA~ INC. UNDERGROUND FIBER-OPTIC LINE TO BE INSTALLED WITHIN LAKE DRIVE (A Dedicated 50' Wide Public Street Right-oF-Way controlled & maintained by Chesterfu~Id County, Virginia) DISTRICT: NIA B/A JOB / I~O. NO: 81046-RIV DATE: AUGUST 7, 1998 R/W PERMIT NO: BC- COUNTY: CHESTERFIELD WIRE CENTER: TURNER PREPARED BY: CDIIshb STATE: VIRGINIA CDI W.O. NO: 981715 SCALE: AS NOTED SHEET 1 OF 2 0 4 ? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 9, 1998 Item Number: 8. B. 12. Subject: Conveyance of an Easement to Bell Atlantic-Virginia, Inc. Coun _ty Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install underground cable on County property. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install underground cable to serve the new Emergency Communications Tower on Lucy Corr Drive. Approval is recommended. District: Dale ~ohn W. Harmon Attach_merits: Yes NO Title: Right of Way Manager DISTRICT: DF]L £ ~/A ~OB I P~O. ~0: e~ 9~ '12- :?8 R/W PERMIT NO: PLAT SHOWING BELL ATLANTIC-VIRGINIA, INC. F-ASE_M_ENT IPROPERTY IDENTIFICATION: 97~O £ u~y cog,~ z~ ,~rvj) 9fFOl /_o/q/ ,RD. lCOUNTY: C I~£$T£RF WIRE CENTER: .C.,/-/~S T~-'/~ pREpARED BY: CDII STATE: ~/~ cm w.o. NO: ? B / ?2 G SCALE: /',,,/O-'/' "T"D S C.~ LE SHEET ~ OF ~ = = ' =" DENOTES LOCATION OF ..~ O ' BELL ATLANTIC-VIRGINIA, INC. EASEMENT AS SHOWN HEREON. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 9, 1998 Item Number: 8. B. 13. Subject: Approval of the Purchase of a Parcel of Land, with Improvements, from Robert T. Johnson, for the Thomas Dale High School Expansion County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land, with improvements, from Robert T. Johnson, for the Thomas Dale High School Expansion Project, transfer $122,000.00 from the school's reserve for capital projects, and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land, with improvements, containing 1.794 acres, more or less, for $120,000.00 plus closing and acquisition costs estimated to be $2,000.00, lying north of Iron Bridge Road and adjacent to the Thomas Dale High School Complex. The property is being acquired for future improvements including additional classroom space to eliminate trailers; and, additional and upgraded athletic facilities to meet County standards. This purchase was approved by the School Board on September 8, 1998. In addition the Board of Supervisors is requested to transfer $122,000.00 from the school Capital Projects Reserve to the School CIP fund for this purchase. The balance in the School's Reserve for Capital Projects is $5,665,867. Transfer of $122,000 for this purchase and transfer of $438,776 for purchase of the Southside Church of the Nazarene will leave an available balance of $5,105,091. A substantial accord determination has been made on this site. Approval is recommended. District: Bermuda John W. Harmon Title: Right of Way Manaqer Attachments: ~fes No O5O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: September 9. 1998 Number Bud.qet and Mana.qement Comments: The FYgD budgeted cddition to the Schools capital projects reserve is $5,566,300 and the June 30~ 1998 unaudited reserve carry-over amount is $99,567. '£ran~ier of 5122,000 for purchase o~ land fur the Thomas Dale High School expansion and transfer of ~438,776 for the purchase of the Southside Church of the Nazarene will leave an available balance of $5,105,091 for use on identified projects included in the FY99 Adopted CIP. If approved, the School's CIP for FY2000-2004 will need to reflect these uses of the reserve. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Mana,qement VICINITY SKETCH APPROVAL OF THE PURCHASE OF A PARCEL OF LAND WITH IMPROVEMENTS FRO[,! ROBERT T JOHNSON FOR THE.THOMAS DALE HIGH SCHOOL EXPANSION N' PROPERTY OF ROBERT T. JOHNSON 11700 BOYD STREET CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin.q Date' September 9~ 1998 Item Number: 8. B. 14. Subject: Transfer of $1,000 of Dale District Three Cent Road Funds to the Police Department to Defray Costs of the Meadowdale/Headowbrook Community Policing Office County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $1,000 from the Dale District Three Cent Road Fund to the Police Department for the Headowdale/Meadowbrook Community Policing Office Summary of Information: The Police Department has established a communzty policing office which primarily serves the Meadowdale/Meadowbrook area. The office concentrates on public safety and crime prevention in the area and encourages citizens to cooperate with the police in anti-crime program~ ~'- ~' .....· - ..... ~!el '~-~ requested ~h~ $I,000 ~^ ........ ~-oferred ~rom the Dalo ~c.~ Three Cent Road Acceunt te t}~e Pei~c~ Department. The meney will be used to defray some ef the costs incurred by the Department to eperate the effice. The balance in the Dale Three Cent Road Account is $43,389; transfer of $1,000 will leave an available balance of $42,389. Preparer: ~.~{~ 'T--, ~'-~ff.,~ Title: Director of Budget & Management Rebecca T. Dickson Att,~cbments: Yes i No i# , 0~4.. I THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? County Department (Police) If an organization is the applicant, what is the nature and purpose of the organization? (Also attach erganization's most recent articles of incorporation and/or bylaws to application.) o What is the amount of funding you are seeking? $1,000.00 Describe in detail the funding request and how the money, if approved, will be spent. The Police Department is establishing a community policing office in the Meadowdale/Meadowbrook area. The money will be used to defray some of the costs incurred by the Police Department to operate the office. Is any County Department involved in the project, event or program for which you are seeking funds? Yes, Police If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Donations have been received from various civic organizations and businesses to help toward the cost ot establishing an office in the Meadowdale area. Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes No Yes No What is the address of the applicant making this funding request? Chesterfield Pnlico n_ep~_rtment P. O. Box 148 Chesterfield, VA 23832 What is the telephone number, fax number, e-mail address of the applicant? (804)748-1266 Fax (804)748-6265 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title behal~'o~an organization} Printed Name 0407:233,~0.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 9, 1998 Item Number: 8.B.15. Subject: Amendment to Moral Obligation Agreement Between Chesterfield, Henrico, Richmond and the RMA to Include Parking Lot Improvements at The Diamond Cauntv Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize County Administrator to execute amended moral obligation between Chesterfield, Henrico, Richmond and the RMA to finance parking lot project at The Diamond. Summary of Information: In April of 1997, the Board of Supervisors, along with the governing bodies of Henrico and Richmond adopted resolutions pledging a moral obligation to support the issuance of $2,750,000 in debt by the Richmond Metropolitan Authority ("RMA"). The proceeds of the issue were used to make structural and roof repairs to The Diamond. The repairs are now complete and the total repair cost plus the issuance expenses was $1,675,000, significantly less ($1,075,000 less) than the original estimates. RMA is now proposing to use these remaining funds to pave the existing parking lot and install drainage and lighting facilities. RMA estimates that by paving the lot, it should be possible to park approximately 300 to 500 more cars. If the three localities approve this request, RMA expects to complete the parking lot project by November 1998. The 1997 moral obligation agreement between Chesterfield, Henrico, Richmond and the RMA was specifically related to the structural and roof repair of The Diamond. If the Board approves RMA's request, it will be necessary to amend the agreement to include the parking lot project. A copy ora draft revision to the agreement is attached. If the Board approves the RMA request the Board should authorize the County Administrator to execute the attached agreement subject to approval as to form by the County Attorney. It is staff's understanding that Henrico will be considering this request at its September 9, 1998 meeting and that Richmond will consider it on ~ September 14, 1998. Preparer: ~ ~ (~~E) Title: County Attorney Steven L. Micas 0407:25392.1 Attachments: 1 Yes ID No J # 0,~~ J I I THIS AGREEMENT, made this __ day of ,1998, by and among the City of Richmond ("Richmond"), the County of Henrico ("Henrico"), the County of Chesterfield ("Chesterfield") (Richmond, Henrico and Chesterfield being political subdivisions of the Commonwealth of Virginia and being hereinafter sometimes referred to as the "Localities") and the Richmond Metropolitan Authority, a political subdivision of the Commonwealth of Virginia ("RMA"). WITNESSETH: WHEREAS, by Agreement entered into April 29, 1997 (the "Moral Obligation Agreement"), by and among the Localities and RMA, the Localities entered into a non-binding, but moral obligation to assist RMA, on the terms and conditions set forth in the Moral Obligation Agreement, with respect to the Authofity's Diamond Bonds issued to the Bank to finance certain costs related to structural repairs to the Diamond in order to maintain the integrity and prolong the useful life of the Diamond (all terms not defined herein being defined in the Moral Obligation Agreement); and WHEREAS, the costs related to the structural repairs are now expected to be less than originally projected and RMA desires, and the Bank has agreed, to use the balance of the unexpended proceeds of the Diamond Bonds to fund needed improvements to the parking facilities for the Diamond, including, among other things, paving, lighting, striping drainage and security of the parking facilities (the "Additional Improvements"); and WHEREAS, the parties hereto desire to amend the Moral Obligation Agreement to include the Additional Improvements within the scope of costs financed by the Diamond Bonds and to acknowledge certain amendments to the Diamond Bonds and the related loan agreement with the Bank, as more fully addressed in the letter agreement (the "Letter Agreement"), a copy -1- of which is attached hereto, between the Authority and the Bank. NOW, THEREFORE, for and in consideration of the premises and the mutual benefit to be derived therefrom and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. References in the Moral Obligation Agreement to the Project shall be deemed to include the Additional Improvements. 2. The Localities acknowledge and consent to the amendments to the Diamond Bonds and the related loan agreement with the Bank as more fully set forth in the Letter Agreement. IN WITNESS WHEREOF, the City has caused its name to be subscribed hereunto by its Acting City Manager and its seal to be affixed and attested by its City Clerk, they being duly authorized so to do by Ordinance No. adopted by the Council of the City, on the ~ day of ,1998; Henrico has caused its name to be subscribed hereunto by its County Manager and its seal to be hereto affixed and attested by its Clerk of the Board of Supervisors, they being authorized so to do by Agenda Item , adopted by the Board of Supervisors of Henrico, on the day of ,1998; Chesterfield has caused its name to be subscribed hereunto by its County Administrator, and its seal to be hereto affixed and attested by its Deputy Clerk of the Board. of Supervisors, they being duly authorized so to do by Resolution adopted by the Board of Supervisors of Chesterfield, on the ~ day of ,1998; and RMA has caused its name to be subscribed hereunto by its General Manager and its seal to be affixed and attested by its Secretary, they being duly authorized so to do by resolution of the Board of Directors of the RMA adopted on the 19th day of May, 1998. -2- ATTEST: [SEALI CITY OF RICI:I'MOND By: By: Acting City Manager ATTEST: [SEAL] COUNTY OF I~ENRICO By: By: County Manager ATTEST: [SEAL] COUNTY OF CI~STERFIELD By: By: County Administrator ATTEST: [SEAL] RICHMOND METROPOLITAN AUTHORITY By: By: General Manager #342958.4 -3- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of~ Meetin~ Date: September 9, 1998 Item Number: 8.B.16. Subject: Authorization to Amend a VDOT/County Agreement for the Woolridge Road Extended (Coalfield Road to Route 60) Project, and Appropriation of Anticipated VDOT Reimbursements County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to execute an amended VDOT/County design, right-of-way acquisition and construction agreement for the Woolridge Road Extended (Coalfield Road to Route 60) project, and appropriate $480,000 in anticipated VDOT reimbursements for the project. Summary of information: In February 1997, the Board authorized the County Administrator to enter into a VDOT/County design, right-of-way acquisition and construction agreement for the Woolridge Road Extended (Coalfield Road to Route 60) project, and appropriated funds for the project. The MPO has endorsed VDOT providing an additional $480,000 in CMAQ funds for the project. The Board is requested to authorize the County Administrator to execute an amended VDOT/County agreement to include the additional $480,000 CMAQ funds. The Board is also requested to appropriate an additional $480,000 in anticipated VDOT reimbursements for the project. Preparer: J Title: ~/R.J. McCracken " Agen 362 Attachments: Yes Director of Transportation # 061 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of.~ Recommendation: Staff recommends the Board take the following actions: Authorize the County Administrator to execute an amended VDOT/County design/right-of-way/construction agreement acceptable to the County Attorney for the Woolridge Road Extended (Coalfield Road to Route 60) project; and Appropriate an additional $480,000 in anticipated VDOT reimbursements for the Woolridge Road Extended (Coalfield Road to Route 60) project. District: Midlothian CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of~ Meeting Date: Seotember 9. 1998 Number Bud.qet and Mana.clement Comments: The Board is being requested to appropriate an additional $480,000 in VDOT reimbursement for the Woolridge Road Extended project (Coalfield to Route 60). If approved, the revised state reimbursement budgeted will equal $2,090,000 (or 44.6% of the total budgeted revenues) and the total project budget will become $4,690,000. Preparer: Rebecca T. Dickson Director, Bud,qet & Management WOOLRIDGE ROAD EXTENDED IIIIIIIIIIIIIIIIIIII!111 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA September 9, 1998 Item Number: 1 _f 1 Page __o .__ 8.B.17. Subject: Donation to Virginia State University Scholarship Program Counter Administrator's Comments: CountyAdministrator: BoardAction Requested: Appropriate $1,500 from the Matoaca Three Cent Road Fund for the Virginia State University Scholarship Fund ,Summary of Information: In recent years, the Board of Supervisors has annually approved donations to the Virginia State University Fund. Virginia State University is the only public four-year institution of higher learning in the County. For fiscal year 1998, the Board has approved a donation of $25,000 to the Virginia State University Scholarship Program. Renny B. Humphrey, Chairman, has requested that the Board appropriate $1,500 from the Matoaca Three Cent Road Fund to support the scholarship program. Virginia State University has pledged to raise additional monies from corporate sponsorships. §23-3.1 Code of Virginia, 1950, as amended permits the Board to make this donation to Virginia State University since it is a state-owned institution of higher learning. The balance in the Matoaca Three Cent Road Account is $23,249; transfer of $1,500 will leave an available balance of $21,749. Preparer: Yes ~ No Title: Deputy County Administrator tHREE CENT ROAD FUND APPLICAllON This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you w~ll receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 23380. I Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes Yes Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of a ' ' Printed Name CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1_ of 1_ Meeting Date: September 9, 1998 Item Number: 8. B. 1_8. Subject: Initiate a Variance Application for a Lot with No Public Road Frontage County_ Administrator's Comments: Board Action Requested: Initiate an application for a variance to permit a home on a lot without public road frontage. Summary. of Information: The Miller's, who live in the Matoaca district, received a variance to build a home on a lot without public road frontage in 1975 with the intention of placing a mobile home on the property and eventually building a house. At the time, they agreed to dedicate 50 feet of right-of-way. In 1993, they received a building permit from the County without dedicating the necessary right-of-way. They began construction on their home, but that permit subsequently lapsed. Last February, they requested a new building permit so that they could complete their home. At that time, it was discovered that the original building permit was issued in error and they could not get another permit until they fulfilled the right-of-way requirement. They do not own enough property to make the required dedication and they cannot complete their home unless the Board of Zoning Appeal grants them a new variance to relieve them from the right- of-way condition. The County has discontinued the right of way dedication requirement in circumstances like this since it creates an expectation that the county will eventually build a road. The Miller's have requested that the County initiate an application for a variance for the Millers for no public road frontage. If the Millers applied for this variance, the application fee would be $570. Therefore, if the Board initiates this application, the Planning Department will forego this amount. Preparer: Steven L. Micas Title: County Attorney 1005:25316. l Attachments: [] Yes INo l# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ~ Meetin~ Date: September 9, 1998 Item Number: 10. ^. Report On: Developer Water and Sewer Contracts Backeround: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary_ of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 92-0161 Home Depot at Jefferson Davis Highway The Home Depot USA Inc. S. W. Rodgers Contracting Company, Inc. Water Improvements - $89,565.17 Wastewater Improvements - $39,030.47 Bermuda County Administrator: Attachments: Prepared By: ~~'~~~ John M. Br~, Jr. Yes No # 0(;5 Agenda Item September 9, Page 2 1998 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0077 Leach/Mor at Old Stage Road Eric Harrison Leach Southern Construction Company Water Improvements - Wastewater Improvements - Bermuda 97-0015 Old Stage Inc. Office Building A. Lee Hanbury Shoosmith Brothers Construction Co., Water Improvements - Bermuda $23,767.98 $17,870.21 97-0033 Bank of McKenney - River Road Bank of McKenney Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Matoaca 97-0286 Windsor Park, Section 6 Milhiser Halsey Land Development Company Coastal Utilities, Inc. Water Improvements - Matoaca Inc. $7,736.75 $9,844.04 $10,053.67 $47,846.88 Agenda Item September 9, 1998 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0143 Bermuda Avenue (2509) Water Line Extension Harold B. Fulcher Herbert A. Phillingane & Sons Water Improvements - Bermuda $3,700.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 9, 1998 Item Number: iO.B. Su~ect: Status of General Fund Balance, District Road and Street Light Reserve for Future Capital Funds, Lease Purchases Projects, County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: ~ Lane B. Ramsey Attachments: Ycs No Title: County Administrator BOARD MEETING DATE 07/01/98 CHESTERFIELD COUNTY GENERAL FUND BALANCE September 3, 1998 DESCRIPTION FY99 Budgeted Beginning Fund Balance AMOUNT BALANCE $28,282,700 O69 *Pending audit results. ~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT September 3, 1998 Board Meeting Date Description FOR FISCAL YEAR '95 BEGINNING JULY 1, 199'7 Amount 04/09/97 FY98 Budgeted Addition 7,419,000 04/09/97 FY98 Capital Projects (5,979,000) 7/23/97 Transfer for Commonwealth Attorney's Office Office for renovations to courts building and installation of a trailer (40,000) 8/27/97 Transfer funds for Fernbrook, Old Williamsburg Sec., Ph. V drainage project (14,000) 8/27/97 Transfer funds for purchase of permanent access between the athletic facilities at Providence Middle & Davis Elem. (7,000) 8/27/97 Designation of funding for the upper Swift Creek Reservoir Water Shed (450,000) Balance 7,444,057 1,465,057 1,425,057 1,411,057 1,404,057 954,057 2/25/98 8/27/97 8/27/97 9/10/97 1/14/98 Transfer funds for the upper Swift Creek Reservoir Water Shed (Release of designation dated 8/27/97) Transfer for Lucy Corr Road Extension Designation for Lucy Corr Road Extension in the event that sale of property at Castlewood does not close by 6/30/98. Transfer to General Services Buildings and Grounds for entrance vestibule and heater additions at the Circuit Courts Building. (449,717) (39,550) (200,000) (51,o00) 954,340 914,790 714,790 663,790 Transfer to Sheriff's Department as i¥70 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT September 3, 1998 Description reimbursement for repair and replacement of the heating system in the County jail. _Amount (27,000) 3/25/98 Designation of funding for restoration of County historic facilities in the event that anticipated proceeds from sale of surplus property are unavailable in FY98. (15o,oo0) 4/22/98 Transfer funds for needed maintenance at Chester Landfill and consultant study for future post closure maintenance needs. (2oo,ooo) 4/22/98 Transfer funds to Parks and Recreation to assist in the installation of athletic lighting on Salem Church School football field. (25,000) FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998 4/8/98 FY99 Budgeted Addition 8,150,000 4/8/98 FY99 Capital Projects (5,918,800) 6/24/98 Transfer for Clover Hill Sports Complex, Phase II acceleration of soccer fields, baseball fields, and parking (460,000) 7/29/98 File tracking system in Clerk of Circuit Court's office (50,000) 8/20/98 Designation for potential reduction in grant funds for the Henricus Land purchase (230,000) Balance 636,790 486,790 286,790 261,790 8,411,790 2,492,990 2,032,990 1,982,990 1,752,990 Prepared by Accounting Department August 31, 1998 Date Began 12/88 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total Amount $128,800 331,200 460,000 Date Ends 12/00 Outstanding Balance 08/31/98 $ 36,693 94,351 131,044 09/93 '12/93 09/96 School Copier Real Property Lease/ Purchase School Technical Center Printing Press 36,605 8/98 2,905 17,510,000 12/01 8,095,000 80,649 11/99 29,594 TOTAL APPROVED AND EXECUTED $18,087,254 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 * Second Refunding of Certificates of Participation, Series 1985 073 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page_Lofl__ Meeting Date: September 9, 2998 Item Number: 14 .A. Subject: Resolution recognizing The COMMUNITY SHOPPER County Administrator's Comments: County Administrator: Board Action Requested: Approval Summary_ of Information; In January 1995 the county government entered into a partnership with the publishers of the COMMLrNITY SHOPPER resulting in the distribution of"Chesterfield Choice" to 83,000 homes in Chesterfield County. Also, the Board of Supervisor's quarterly newsletter, "Community Connections" enjoys a larger audience at lower cost. These publications have received recognition as superior public informational products by the National Association of Counties Awards program. Attachments: Title: Director, Public Affairs Yes ~No I# ()~'~ I September 9, 1998 Resolution Recognizing Rob and Laurie Kent of The Community Shopper WHEREAS, The COMMUNITY SHOPPER, a private publication, is distributed to 83,000 homes in Chesterfield County; and WHEREAS, this equals 96 percent of all homes in Chesterfield County; and WHEREAS, in January of 1995, the publishers and Chesterfield County entered into a partnership; and WHEREAS, this partnership has resulted in the publication of both the county newsletter, "Chesterfield Choice," and the Board of Supervisors' newsletter, "Community Connections," in the COMMUNITY SHOPPER; and WHEREAS, "Chesterfield Choice" is published at no cost to the county or its taxpayers and "Community Connections" has enabled the Board of Supervisors' newsletter to be distributed to a larger audience at lower cost; and WHEREAS, these products have been recognized as superior public information products by the National Association of Counties in their 1998 NACo Awards program NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors expresses its appreciation to Rob and Laurie Kent and recognizes their outstanding contribution to Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: September 9, 1998 Item Number: 1/+.B. Subject: Recognizing Mr. Ross A. Catrow, Troop 806; Mr. Michael W. Rudd, Troop 883; and Mr. Daniel Simms and Mr. William J. Wright, both of Troop 835, sponsored by Hopewell United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Ross A. Catrow, Troop 806, sponsored by Woodlake United Methodist Church; Mr. Michael W. Rudd, Troop 883, sponsored by Southside Baptist Church; and Mr. Daniel Simms and Mr. William J. Wright, both of Troop 835, sponsored by Hopewell United Methodist Church, Upon Attaining rank of Eagle Scout. Matoaca District Ross A. Catrow Parents: Steve and Karen Dale District Michael W. Rudd Parents: Walter and Kay Daniel Simms Parents: David and Susan William J. Wright Parents: Bob and Sharon Preparer: Tammy D. Haskins Title: Clerk to the Board Attachments: No RECOGNIZING MR. ROSS A. CATROW UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Ross A. Catrow, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Ross is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Ross A. Catrow and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. )77 RECOGNIZING MR. MICHAEL W. RUDD UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was citizenship training, personal development, individuals; and founded to promote and fitness of WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael W. Rudd, Troop 883, sponsored by Southside Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Michael is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Michael W. Rudd and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. DANIEL SIMMS UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William Do Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Daniel Simms, Troop 835, sponsored by Hopewell United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Daniel is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Daniel Simms and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. WILLIAM J. WRIGHT UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was citizenship training, personal development, individuals; and founded to promote and fitness of WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. William J. Wright, Troop 835, sponsored by Hopewell United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Willlam is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. William J. Wright and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 MeetingDate: September 9, 1998 Item Number: 16. Subject: PUBLIC HEARING: Appropriation of $1,526,224 in Anticipated State Revenue for the Purchase of Real Estate from Southside Church of the Nazarene County Administrator's Comments: County Administrator: BoardActionRequested: H.i~ ~ublic hearing to consider the appropriation of $1,526,224 in anticipated State revenue, approve the purchase of 8 acres with improvements, from Southside Church of the Nazarene, appropriate $1,526,224 in anticipated State revenue, transfer $438,776 from the School Capital Projects reserve and authorize the County Administrator to sign the contract and deed. Summary of Information: This ~ate an~ time has been scheduled to hold a public hearing to consider the appre~riati,n ef $1,526,224 in anticipated State revenue which will be use~ te ®ffset the cost of purchase of property from Southside Church of the Nazarene. Un~er State law a~te~ in 199~, Sch®ol ~oar~s can apply for State ~rants t~ ~urchase capital improvements, ly reselutien, the Chesterfiel~ Ceunty School Board authorize~ staff to a~ly for such a grant fer the ~urchase of two parcels of land containing 8.0 acres, more or less, with improvements, from the Southside Church of the Nazarene (which lies south of Cogbill Road). The purchase price of the property is $1,950,000 plus closing and acquisition costs which are estimated to be $15,000. On August 25, 1998, the School Board approved the purchase and by resolution, requested that the Board of Supervisors set this public hearing to consider ampromria~ion of Si ~26 ~2~_..3D~~~e(~ antici ated Stat~.P~qv_~, a Dr~ve ~urchh~ =~a P. ransfer $438~.7~~~.~G~Qol CaDltal PrQ2L~s the land ....... . ..... ~ . ~ ................. re~.. The Board set thzs publzc hearzng date at zts Au~ ~, 1998 meeting. A substantial accord determination must be made by the Chesterfield Planning Commission and rezoning may be required for use as a school facility. District: Dale Preparer' ~~~ ~N. '~]~ ~ r~''~ Title: Right of Way Manaqer Atta~n~ents: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Seotember 9. 1998 _ Number Budget and Manaqement Comments' The FY99 budgeted addition to the Schools capital projects reserve is $5,566,300 and the June 30, 1998 unaudited reserve carry-over amount is $99,567. Transfer of $122,000 for purchase of land for the Thomas Dale High School expansion and transfer of $438,776 for the purchase of the Southside Church of the Nazarene will leave an available balance of $5,105,091 for use on identified projects included in the FY99 Adopted CIP. If approved, the School's CIP for FY2000-2004 will need to reflect these uses of the reserve. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement SH CR NOR II~AZ~OI~eOOK ~UB SITES 7~ ] 3 404.1 ,oho \ 4 5562 g457 . 4~o7 4811 39.~9 131 - SOUTHSIDE CHURCH '" OF THE NAZARENE ~ PIN: 7826854467 ~ c ~ CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #97 (1998) TO: FROM: SUBJECT: SCHOOL BOARD WILLIAM C. BOSHER, JR. SUPERINTENDENT ACQUISITION OF REAL ESTATE August 25, 1998 PERTINENT INFORMATION For a number of years, funding the construction of new facilities other than those to meet K-12 space needs has not been possible; however, the number of specialized educational programs, as well as enrollment in these programs, has increased during this time. In addition, there is a need to provide adequate office space for the instructional staff serving the schools. Currently, these support staff members are housed in three aged buildings -- the newest of which is more than 45 years old and the oldest 75 years. Without the necessary funding to construct new facilities, several alternatives have been examined to meet these needs. The most recent examples are the former Chesterfield Health Center located on Ironbridge Road and the former Ames store located in the Chesterfield Meadows Shopping Center. The Health Center is a 16,200 square foot building designed for medical offices. This building is less than one-half of the size required to address either the specialized educational programs or staff needs. The asking price is $2.7 million and includes a three-acre site. The former Ames store is a 56,000 square foot building designed to house a department store. It would rexluire extensive renovation to include plumbing, HVAC, and electrical upgrades. It is lacking functional space for either offices or classroom use. The asking price is $2.82 million. The availability of the Southside Church of the Nazarene presents a unique opportunity to begin to address these long-standing needs at a significantly lower cost than any of the alternatives examined to date. The Chumh is a 52,000 square foot structure and has offices for staff and classrooms for a variety of educational programs. It is available for $1.95 million. Recently a team from the school system's maintenance and new construction departments, including an architect, made an initial assessment of the condition and functionality of the building for the purposes described above. The preliminary conclusion from this inspection is that both mechanically and structurally the building is in good shape, and has been well maintained. Functionally, additional wiring for phones and cabling for computers are the most significant renovations that would have to be done. The building appears to lend itself well to serve a variety of specialized educational programs, instructional support services, and possible community use. The recommended source of funding for this purchase is $1,526,224 of state funds provided by the 1998 session of the General Assembly for capital needs. The remaining $438,776 is available from the CIP Reserve. The total amount of $1,965,000 will permit the purchase of the facility with associated costs. RECOMMENDED ACTION Request the Board of Supervisors approve the contract to purchase the Southside Church of the Nazarene; Approve the attached resolution requesting the Board of Supervisors to advertise and hold a public heating to appropriate state construction funds of $1,526,224 to the School Board Capital Improvement Fund; and, Transfer $438,776 from the Reserve for Capital Improvements to the School Board Capital Improvement Fund. WCBJr/KSK/Idmc Attachment VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, August 25, 1998, at seven- thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Dianne E. Pettitt, Vice-Chairman Elizabeth B. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. WHEREAS, the School Board has recognized the need for additional space to house specialized educational programs as well as instructional support staff on a temporary basis; and WHEREAS, the availability of the Southside Church of the Nazarene presents a unique opportunity to begin to address these needs at a significantly lower cost than any of the alternatives examined to date; and WHEREAS, funding for capital needs is available from the state for this purchase; NOW THEREFORE BE IT RESOLVED, that on motion of Mr. Wootton, seconded by Mrs. Davis, the School Board does hereby request the Board of Supervisors to (1) approve the contract to purchase the Southside Church of the Nazarene, (2) advertise and hold a public hearing to appropriate state construction funds of $1,526,224 to the School Board Capital Improvement Fund, and (3) transfer $438,776 fi'om the Reserve for Capital Improvements to the School Board Capital Improvement Fund. a copy teste Patricia W,Bartlam, Clerk to the School Board William C. Bosher, Jr., Supetintendent , P.O. Box 85333 an .~ffilia{e of Media General Richmond, Virginia 23293-0001 (8041 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 220806 09/02/98 09/02/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 20 90.20 ~eet!~ Ro0m'at the~, ! Chesterfield, WgJr~, ,?iii hold ~ If furt~r information is aesir., Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 09/02/98 The first insertion being given .... Sworn to and subscribed before methis . q'~,'fi ~ ;t'ate (~f Vi~inia Notary>ublic City of Richmond My Commission expires 03/31/01 09/02/98 Superwsor~,_j THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Septemer 9, 1998 Item Number: 18. ~u~ect: Adjournment and Notice of of Supervisors Next Scheduled Meeting of the Board ~ounty Administrator's Comments: .~ounty Administrator: 3oard Action Requested: ~ummary of Information: Motion of adjournment and notice of next scheduled meeting on September 23, 1998 at 4:00 p.m. Tammy D. Haskins Attachments: IYes No Clerk to the Board