09-03-2004 Packet REQUEST FOR A SPECIAL MEETING
OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY
TO' JANICE B. BLAKLEY, DEPUTY CLERK TO THE BOARD OF SUPERVISORS
District, pursuant to Section 15.2-1417 and 15.2-1418 of the Code of Virginia,
1950, as amended, hereby request a special meeting of the Board of Supervisors be
held in Room 502 of the Chesterfield Administration Building located at 9901Lori
Road on Friday, September 3, 2004 at 11:00 a.m. The meeting is an emergency
meeting ~r the purpose of briefing the Board of Supervisors regarding Tropical
Storm Gaston, to consider activities by staff in preparation for Hurricane
Frances and possible actions by the Board of Supervlsors related to both storms.
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of
Virginia, 1950, as amended, two members of the Board of Supervisors have
requested that a special meeting of the Board of Supervisors be held in Room
502 of the Chesterfield Administration Building located at 9901Lori Road on
Friday, September 3, 2004 at 11:00 a.m. The meeting is an emergency meeting
for the purpose of briefing the Board of Supervisors regarding Tropical
Storm 6aston, to consider activities by staff in preparation for Hurricane
Frances and possible actions by the Board of Supervisors related to both
storms.
Teste'
to
Jan~e Blakle~k
th~ Board of Supervisors
of this notice this __ day of September 2004, and waive any and all
further notice requirements of Section
Virginia.
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of
Virginia, 1950, as amended, two members of the Board of Supervisors have
requested that a special meeting of the Board of Supervisors be held in Room
502 of the Chesterfield Administration Building located at 9901Lori Road on
Friday, September 3, 2004 at 11:00 a.m. The meeting is an emergency meeting
for the purpose of briefing the Board of Supervisors regarding Tropical
Storm 6aston, to consider activities by staff in preparation for Hurricane
Frances and possible actions by the Board of Supervisors related to both
storms.
Teste:
Jani~ Blakley, DepuW ~erk to
the~Board of Supervisors
I, ~~-~f~f~-~- , certify that I have received a copy
of this notice this ~__ day of September 2004, and waive any and all
further notice requirements of Section 15.2-1418 of the Code of
Virginia. ~~f~~
Supervisor, ~d/~/-/~i~~ District
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of
Virginia, 1950, as amended, two members of the Board of Supervisors have
requested that a special meeting of the Board of Supervisors be held in Room
502 of the Chesterfield Administration Building located at 9901Lori Road on
Friday, September 3, 2004 at 11:00 a.m. The meeting is an emergency meeting
for the purpose of briefing the Board of Supervisors regarding Tropical
Storm 6aston, to consider activities by staff in preparation for Hurricane
Frances and possible actions by the Board of Supervisors related to both
storms.
Teste:
to
I, ~/~ ~~"/~, certify that I have received a copy
of this notice this _~?__~day of September 2004, and waive any and all
further notice requirements of Section 15.2-1418 of the Code of
Virginia.
Supervisor, _ _~ District
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of
Virginia, 1950, as amended, two members of the Board of Supervisors have
requested that a special meeting of the Board of Supervisors be held in Room
502 of the Chesterfield Administration Building located at 9901Lori Road on
Friday, September 3, 2004 at 11:00 a.m. The meeting is an emergency meeting
for the purpose of briefing the Board of Supervisors regarding Tropical
Storm Gaston, to consider activities by staff in preparation for Hurricane
Frances and possible actions by the Board of Supervisors related to both
storms.
Teste'
Ja,nO~e Bla-kley, Deputy (~erk to
the Board of Supervisors
I, ~_~kX~~_0_~ , certify that I have received acopy
of this notice this ~ day of September 2004, and waive any and all
further notice requirements of Section 15.2-1418 of the Code of
Virginia.
Supervisor, f~JrO~C~ District
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of
Virginia, 1950, as amended, two members of the Board of Supervisors have
requested that a special meeting of the Board of Supervisors be held in Room
502 of the Chesterfield Administration Building located at 9901Lori Road on
Friday, September 3, 2004 at 11:00 a.m. The meeting is an emergency meeting
for the purpose of briefing the Board of Supervisors regarding Tropical
Storm Gaston, to consider activities by staff in preparation for Hurricane
Frances and possible actions by the Board of Supervisors related to both
storms.
Teste'
the Board of Supervisors
to
I, /t~-I / ~:~/~z\.~'}~l~9x5~ v~_~ , certify that I have received a copy
of this notice this __ day of September 2004, and waive any and all
further notice requirements of Section 15.2-1418 of the Code of
Virginia.
Supervisor, ~z-~y~ ~ ~-~istrict
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.2-1418 of the Code of
Virginia, 1950, as amended, two members of the Board of Supervisors have
requested that a special meeting of the Board of Supervisors be held in Room
502 of the Chesterfield Administration Building located at 9901Lori Road on
Friday, September 3, 2004 at 11:00 a.m. The meeting is an emergency meeting
for the purpose of briefing the Board of Supervisors regarding Tropical
Storm Gaston, to consider activities by staff in preparation for Hurricane
Frances and possible actions by the Board of Supervisors related to both
storms.
Teste:
Jan~e Blakley~
th~Board of Supervisors
to
I, ~~ ~ [. A~~_%, certify that I have received a copy of
this notice this /'>~'day of September 2004, an.~?walve any and all further
V
notice requirements of Section 15.2-141.8 ~ ' '
Tropical Storm Gaston
Chesterfield
September 3, 2
Introduction and Ger
by
Pete Stith, Deputy
De velopment
Comments
Emergency
nse
Communications
r
Fire and
· Responded to 347 calls
· Staffed:
- 27 engines
- 5 ladder tracks
- 3 tankers
- 4 boats
- Scuba Rescue
20 ambulances
· Called back off-duty dive team
~sponse
Fire and E~
Volunteers staffed:
- 5 engines
- 6 brash trucks
- 3 tankers
- 2 boats
- 1 manpower unit
- 8 ambulances
~sponse
Res
· 1 civilian death
· 2 firefighter injuries
· 8 significant water rescues
· 49 citizens rescued
Sig scues
· Turner Road
- 3 victims in high rapidly moving
· 2 in a tree
- I hanging onto a tree
- 1 victim lost his grip
- 2 firefighters in the water grabbed victim as
floated by; held him until rescue could be
accomplished
· Falling Creek Apartments
- 27 citizens in 2 building
collapsing
- Break through cinder block
victims
- Cut holes in roofs
scues
4
Fire an<
· Will be fully recovered by
- Units repaired
- ECluipment replaced
Che,, ~ld County
Police De
· On the day of the storm, about 25
extra in various areas of the county.
· Midnight officers were called out at 81c
Evening shift officers were held out until
· On the day of the storm, officers worked an
estimated total of 240 overtime man-hours.
· Sheriff's Department assisted by giving man
power to help with traffic direction and road
closures.
Che~ Id County
Police De
On the day of the storm, the Police
responded to 542 calls for service.
Between Monday evening, August 30 and ti
morning of Tuesday, August 31, the Police
Department responded to a total of 1011 calls
service.
7
Chesterfield County
Police De [ment
A wamJng issued to res/dents of Fallin
to leave their homes resulted '
requiring rescue.
Mandatory evacuation of areas below Fallin
began around 9:15 p.m. Police and Fire personnel
evacuation.
By 12:30 a.m. the evacuation had been completed.
Provided security of evacuated properties. Security oI
continues.
eld County
Police De lment
Significant rescue by three officers,
to West Pinetta Drive for a report of a
trapped under water in a vehicle.
Sergeant swam to vehicle, smashed out back
window, and rescued the driver.
Damage
Tram
Issues
· Powhite & Chippenham , open
· Route I pedestrian bridge
· 15 secondary roads impacted
· Cogbill Road & Hopkins Road only
still closed
· $ 4 million rough estimate of repair costs
· Evacuation still underway
OPKINS DETOUR AREAS
.3BILL ROAD AT FALLING CREEK
4,000 VPD
lUST BE REPLACED
TO REPAIR
9
AT FALLING CREEK
MUST BE REPLACED)
-~0yROAD AT FALLING CREEK
O0 VPD
BE REPLACED
POSSIBLE
IS ROAD AT FALLING CREEK
' BE REPLACED)
VDOT RESEONSE
· All area headquarters were
working around the clock
· "Road closed" and "high water" si
inventory was exhausted
· Approximately 20 roads were closed at
some time
Utilities D; e Report
· Sewer Lines - $2,250,000
· Failing Creek Dam - $150,000
Total - $2,400,000
! ,'
11
BL ~spection
Through 9/2/04
· 350 man-hours by Friday
· Conducted 140 inspections
· Condemned structures at 44 address
· Structural damage estimated - $973,9
13
Falling
· 18 apartments condemned
· Demolition scheduled 9/3/04 8:30 am
· 8 apartments flooded
· 7-foot depth
· 30 units vacated
· No water or sewer service
Falling Creek'h&.partments
14
Falling
Falling'""C~-Apa rtments
Chimney Corn-her~ Motel/Park
· 17 mobile homes condemned · 1.5- to 5-foot depth
· 9 motel units condemned · 7-foot depth
Chimney Corr~e~ Motel/Park
16
Motel/Park
Motel/Park
Motel/Park
Motel/Park
Motel/Park
Other he County
· Beach Road Dwellings
· 5 homes flooded; 7-foot depth
· Cloverleaf Lake
· 24 units; 1.5-foot depth
· Failing Creek Vicinity · Numerous homes flooded
· Moslly due to groundwater
18
Engineering
Assessmer
e
County Maintained BMP. Emergency Spillway was
damaged by flood waters.
Debris that blocked the concrete spillwa
in Lake Evergreen.
maintenance in July 04. Approximately 500 cubic
has filled in the BMP completely obliterating the forebay.
Lake on the La Prade Library site. The dam
actually state maintained Lockshire Drive.
Close-up of washout
20
Lower Beaver pond in Bexley. Shows how h gh the water !
downstream where it crossed the driveway to one home.
Shot of the pond itself. Note height of debris field
around pond showing water elevation at height of storrr
Damage to County maintained drainage easement. 48
pipe, headwalls and paved ditch destroyed. No access to
house from road.
Woodmont Drive - Powhite Creek washou
(Greenfield Subdivision)
Woodmont Drive washout from creek I
1831
as the "Bogi~
Em~p~erations Center
· Activated 8/30, 6:30 p.m.
· 19
· Objectives:
- Life Safety & protection of property
- Sheltering & human support
- Public Information
- Respond to citizen needs
- Recovery
- Ensure that local Dams were safe
- Initial Damage Assessment sent to state, 8/31, 3:00
p.m
· Local declaration, 8/30, 9:00 p.m.
· Deactivated 9/1, 2:00 p.m.
· Meadowbrook High School
p.m., 8/30
· Sheltered and fed 475 people
· Closed shelter at 9/1/04, 10:00 a.m.
8:00
23
Publil Actions
· 15 press releases to media
· Preparation advice
· Mandatory evacuation instructions
· Shelter information
· 40 telephone interviews with county officials
· Local media supportive - vital information to pu
· National media included Washington Post, Good
Morning America & the Associated Press
Rt
· Federal and State req
· Dam inspections
· Donation management
· Citizen unmet needs
· Assess county expenses
- Water/sewer lines damage
-- Public buildings damage
- Public Safety response
Estim
mages
· County Buildings & ex
· Private dams, driveways - $195
· Businesses, Apartments & Private
$973,915
· Highways and Roads (VDOT) - $4M
· Total estimated damages -$9,168,915
24
~tion for
Hurrican~ nces
· Predicted path
· EOC activation
· Continuity of Government
· Public Safety Response Preparation
· Emergency Shelters
· Keeping Roads Open
ttion for
Hurricane nces
· Public Information
· Water/Food
· Electricity
· Debris Cleanup
· Documentation
Questions/C~
25
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: September 3, 2004
Item Number: 1.
Subiect:
Briefing on the County's Response and Recovery Efforts to Tropical Storm
Gaston and Adoption of an Emergency Resolution Declaring the Existence of
an Emergency in Chesterfield County as a Result of Tropical Storm Gaston
County Administrator:
Board Action Requested:
Adopt the attached resolution declaring the existence of an emergency in
Chesterfield County due to Tropical Storm Gaston.
Summary of Information:
The County and the County citizens suffered severe damage from Tropical Storm
Gaston. The Board is being requested to adopt the attached resolution
declaring the existence of an emergency in Chesterfield County pursuant to
the County's Emergency Operations Plan. On Wednesday, the Governor also
requested the President of the United States to declare a number of
localities, including the County, disaster areas. This declaration would
allow the County and County citizens to apply for disaster assistance from
the Federal Emergency Management Agency.
Preparer:
Millard D. Stith
Title: Deputy County Administrator
Attachments:
Yes [----] No
~O000l.
CHESTERFIELD COUNTY EMERGENCY RESOLUTION
WHEREAS, the Board of Supervisors of the County of Chesterfield,
Virginia finds:
1. That on August 30, 2004, Tropical Storm Gaston traveled across
Chesterfield County and significantly affected every citizen of the
county; and
2. That due to conditions resulting from Tropical Storm Gaston,
the County of Chesterfield and its citizens have experienced severe flood
and other water-related damage; and
3. That Tropical Storm Gaston caused major infrastructure
disruptions, loss of life, severe structural damage to real property,
damage to and loss of personal property, damage to the county's sewer and
water distribution system, electrical outages, and the sheltering of
citizens; and
4. That due to Tropical Storm Gaston, a condition of extreme
damage and peril to life and property necessitates the proclamation of
the existence of an emergency.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that an
emergency has existed and continues to exist in Chesterfield County and
that during the existence of said emergency the powers, functions, and
duties of the Director of Emergency Management and the emergency
management organization of the County of Chesterfield shall be those
prescribed by State law and the ordinances, resolutions, and approved
plans of the County of Chesterfield in order to mitigate the effects of
said emergency.
Date: September 3, 2004
Board of Supervisors
County of Chesterfield
Attest:
Clerk, Board of Supervisors
County of Chesterfield
Commonwealth of Virginia
000002
CHESTERFIELD COUNTY
BOARD OFSUPERVISORS
AGENDA
Page 1 of I
Meetin~l Date:
Subiect:
September 3, 2004
Briefing on Preparation for Hurricane Frances
County Administrator's Comments:
Item Number: 2.
County Administrator:
Board Action Requested:
Summary of Information:
The Board of Supervisors will be briefed on the county's efforts to prepare
for Hurricane Frances.
Preparer:
Millard D. Stith
Title: Deputy County Administrator
Attachments:
Yes
No
10~00003
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date:
Subject:
September 3, 2004
Item Number: 3.
Resolution Requesting that Chesterfield County Residents Prepare for
Hurricane Frances and Other Threats
County Administrator's Comments:
County Administrator=
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
The Board is requested to adopt the attached resolution advising county
residents to be proactive in preparing for storms and other natural
disasters.
Preparer: Don Kappel
Attachments:
Ycs
Title: Director of Public Affairs
#000O04
RESOLUTION REQUESTING THAT CHESTERFIELD COUNTY RESIDENTS
PREPARE FOR HURRICANE FRANCES AND OTHER THREATS
WHEREAS, Hurricane Isabel struck Chesterfield County
and the region with great devastation on September 18, 2003,
resulting in massive amounts of debris and extensive power
outages; and
WHEREAS, Tropical Storm Gaston hit the Metropolitan
Richmond Region, including Chesterfield County, on August
30, 2004, causing widespread flooding and damage; and
WHEREAS, both of these storms caused deaths in the
region, along with millions of dollars in damages to homes,
businesses and other properties and agricultural areas; and
WHEREAS, Chesterfield County is as prepared as any
locality in America can be to deal with natural disasters
and other threats, and has provided exemplary public safety
assistance and other services during past disasters; and
WHEREAS, nonetheless, it is prudent for our residents
to take all possible precautions on a personal and family
level to be as prepared as possible for natural disasters,
terrorist attacks or other potential threats; and
WHEREAS, this Board of Supervisors wishes to remind
Chesterfield County residents to always be prepared for the
unexpected by maintaining adequate supplies of food,
drinking water, prescription medicines, a battery-operated
radio and spare batteries, flashlights, blankets and other
items essential in an emergency; and
WHEREAS, those with special needs, such as formula and
diapers for infants, oxygen tanks for those with respiratory
ailments and other special requirements, should similarly be
prepared by having these items on hand in sufficient
quantity to be self-sufficient for 72 hours if need be; and
WHEREAS, in a disaster situation, residents should
remain in their homes unless evacuating the area; avoid
unnecessary travel and the accompanying risks; remember that
at traffic intersections where traffic lights are not
operating, they should treat the intersection as if it had
stop signs at all four corners; remember that barricades at
road entrances mean that they should not enter the road;
check on their neighbors when possible, especially those who
are older or who have disabilities; be careful with the use
of portable generators, which can asphyxiate if not placed
000005
outdoors in an area where exhaust fumes
dissipate; and
can
safely
WHEREAS, vehicle gas tanks should be filled
preparation for an imminent threat such as a storm; and
in
WHEREAS, residents should be aware that 911 calls
should be made only when a person is injured, trapped or
there is a fire or other imminent danger to life and limb in
order to reduce unnecessary calls during times when the
county must prioritize its emergency response in order to
deal with the most serious needs first.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield
County Board of Supervisors, this 3rd day of September 2004,
asks all Chesterfield County residents to be prepared to be
independent for at least 72 hours in any situation; to be
proactive in preparing to care for themselves and their
families; to look out for one another in their
neighborhoods and to stay tuned to local television and
radio broadcasts for updated information provided to those
stations by the county about shelters, emergency evacuation
instructions, situations involving drinking water quality
and other vital information when disaster strikes, so that
we all may weather any storm, deal with any disaster, and
continue to enjoy the extraordinary quality of life that
makes Chesterfield County a FIRST CHOICE community.
OOOO06
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~l Date: September 3, 2004
Item Number: 4.
Subject:
Purchase of Public Safety Equipment for Search and Rescue, Natural Disasters
and Other Emergency Situations
County Administrator's Comments:
County Administrator: /~'..~'_ -/
Board Action Requested:
Transfer $59,600 from the Reserve for Capital Improvement Projects to
purchase public safety equipment to be used for search and rescue, natural
disasters and other emergency situations
Summary of Information:
The Board of Supervisors is requested to approve the purchase of public
safety rescue equipment to be used in the event of natural disasters or other
related emergencies. Attachment A details the rescue equipment to be
purchased by the Police Department and the Fire/EMS Department.
The purchase of the inflatable rescue boats will greatly improve the
capabilities and safety of the Dive Team within Chesterfield Fire and EMS.
The boats will allow the dive team to deploy into non-conventional (non-
river) swift water areas for rescues and dive work. Other equipment to be
purchased includes high-powered spotlights and personal flotation devices to
be used for search and rescue operations.
Preparer: Rebecca T. Dickson
Attachments:
Ycs
Title: Director of Budqet and Manaqement
#000007
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary of Information (continued)
The Reserve for Capital Improvement Projects has a current balance of
$2,310,792; a transfer of $59,600 would leave a new balance of $2,251,192 in
this reserve account.
O0000S,
Attachment A
Public Safety Emergency Equipment
(Search and Rescue, Natural Disasters and Other Emergency Situations)
1. Two (2) inflatable rescue boats
$32,436
2. Swift water rescue equipment
2,564
3.30 detour/road closure signs
1,700
4. 50 personal flotation devices
3,500
5.50 cases MRE meals
5,400
6.50 HP portable/rechargeable spotlights 5,000
7. 300 100' ropes
9,000
Total
$59,600
000009
~~ CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of 1
AGENDA
Meetin~l Date: September 3, 2004 Item Number: 5.
Subiect:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator's Comments:
County Administrator: ~/'~(/'~.
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of a regularly scheduled meeting to be
held on September 22, 2004 at 3:30 p.m.
Preparer: Janice B. Blakley Title: Deputy Clerk to the Board
Attachments: --1 Yes I No #00OO'! 0