2018-07-25 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of 1
ircciiiry
AGENDA
Meeting Date: July 25, 2018 Item Number: 3.C.
Subject:
County Administration Update - Dominion Energy Presentation
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Mr. James Beazley, Manager -Regional, State and Local Affairs, Dominion
Energy, will update the Board of Supervisors on activities of Dominion
Energy.
Preparer: Matt Harris Title: Deputy County Administrator
Attachments: 0 Yes 1-1 No #060G'19i
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M'M
oCHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 25, 2018 Item Number: 3.13.
Subiect:
Hold a Work Session to Discuss Potential Amendments to the FY2019-2023
Capital Improvement Plan
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
At the July 11, 2018 School Board meeting, the School Board requested that
the Board of Supervisors consider amending the school CIP to expedite a new
elementary school in the Mataoca District based on the following factors:
taking a proactive approach to current and near-term enrollment growth,
limiting the impacts of redistricting efforts, construction and interest
savings, and alignment with the development of the surrounding community.
Those factors will be discussed during this work session.
The presentation will be added to the item on Friday, July 20th and posted on
the county's web site.
Preparer: Meghan Coates Title: Director of Budget and Management
Attachments: Yes No #
0 C 3024
Potential Modifications to the FY2019-2023 CIP
Board of Supervisors Work Session, July 25, 2018
Work Session Overview
Purpose: Discuss potentially setting a public hearing to consider
amendments to the School System's CIP
---------------------------------------------- ,----------------------
Why: How:
• School Board requested Board of • Budgets and capital plans (CIP) are
Supervisor's consideration of dynamic
amendment at their July 11 • Work session on potential CIP
meeting amendment extends public process
• Development trends pressuring • Public hearing provides opportunity for
public infrastructure citizen input
• Financial conditions have created • Board of Supervisors action ultimately
potential opportunity required for change
School Board Request
• School Board requests $36.3M
(includes $z.M for expanded gym) for
new elementary school to be moved
from FY2022 to FY2o19
• Would potentially allow new
elementary school opening to shift
from Fall 2023 to Fall 2020
• School Board tabled acceleration of
design; contracts would not be
awarded unless funding approved by
BOS
• Alternative acceleration scenarios
considered, but found not feasible
School Facility Considerations
• Countywide new single family
building permit activity in line
with long run averages
• However, disproportionate
concentration along western
Route 36o corridor
• Student yield in this geography
+zo% higher than countywide
average
• Impacts not unique to schools;
Magnolia Green Fire Station was
also accelerated
7/20/2018
Western Hull Street Area Growth/School Projections Data
Capacity at 500 units/year
Existing
Housing
2017-18
Functional
Capacity
School Data
Units
Students
Capacity
(17-18)
2020
2021
2022 2023
2024
2025
Alberta Smith ES
2,964
622
705
88%
93%
95%
97% 99%
100%
102%
Clover Hill ES
5,025
750
802
94%
94%
94%
94% 94%
94%
94%
Grange Hall ES
3,271
796
762
104%
122%
127%
136%
140%
Spring Run ES
4,015
889
924
96%
99%
100%
101% 102%
102%
103%
Swift Creek ES
3,838
872
756
115%
1201,
124%
Winterpock ES
1,875
1,048
951
110%
123%
126%
132%
136%
Wooiridge ES
2,877
785
778
101%
102%
103%
103% 104%
104%
105%
Total ES
23,865
5,762
5,678
101%
107%
108%
110% 112%
113%
115%
7/20/2018
.1 or -141
'
•
•
Western Hull
Street
Area Growth/School Projections Data
Capacity
at 350 units/year
Existing
Housing
2017-18
Design
Capacity
School Data
Units
Students
Capacity
(17-18)
2020
2021
2022 2023
2024
2025
Alberta Smith ES
2,964
622
820
76%
79%
80%
81% 82%
83%
84%
Clover Hill ES
5,025
750
820
91%
92%
92%
92% 92%
92%
92%
Grange Hall ES
3,271
796
854
93%
104%
107%
113%
116%
Spring Run ES
4,015
889
1022
87%
89%
89%
90% 90%
91%
91%
Swift Creek ES
3,838
872
794
110%
113%
113%
115%
116%
Winterpock ES
1,875
1,048
1,023
102%
111%
113%
117%
119%
Woolridge ES
2,877
785
820
96%
97%
97%
97% 98%
98%
98%
Total ES
23,865
5,762
6,153
94%
97%
98%
99% 100%
101%
103%
rgr
new single family
units per
year proportionately
spread amongst
these specific
school zones, .24
elementary
school
studentsL-
per
Financial Considerations
• July 2o18 GO transaction
produced 2.915% TIC, budget
modeled at 4%, savings of $7.5M
over financing term
• Market offers further potential
savings, higher interest costs
likely moving forward
• Potential acceleration to FY19
saves estimated $6.4M (present value)
• Operating impacts
accommodated through future
budget cycles
Financial Considerations
• Acceleration does not negatively
impact any other existing or planned
project
• VPSA bonds already contemplated
for Matoaca middle school project
• Would be added to transaction if
approved in subsequent Board of
Supervisors action
• Potential private contributions could
further reduce costs
• Current CIP includes increase in
major maintenance funding; plan to
be further refined this fall; pay-as-
vou-io component is key
Wrap Up and Next Steps
• Longstanding zoning/development in 36o corridor generating demand for new
facilities
• School Board requests that the Board of Supervisors amend the Cl P to move a new
elementary school from FY22 to FYig, allows school to open Fall 2020
• Recent market experience and near-term rate outlook create opportunity for
acceleration
• Today's action only to set a public hearing (August 22) which would be needed
before amending the CIP and potentially appropriating funding
• Authorization to issue debt (if approved) would come in conjunction with another
VPSA funded project
• School Board to execute design and construction contracts required if plan
amended
Potential Modifications to the FY2019-2023 CIP
Board of Supervisors Work Session, July 25, 2018
1111111111111�11e MU43 Kill I D I Myl a
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 4.A.
Subject:
Report of Planning Commission Substantial Accord Determination for
Chesterfield County Public Schools (Case 18PD0228) to Permit an Elementary
School (replacement of Harrowgate Elementary) in Residential (R-7, R-12)
Districts Located in the Bermuda District
County Administrator's Comments:
County Administrator:
Board Action Requested:
On July 17, 2018, the Planning Commission determined that the proposed
elementary school is in substantial accord with the Comprehensive Plan, as
per attached case 18PD0228. (AYES: Sloan, Freye, Jones, Stariha)
Summary of Information:
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
Preparer: Andrew G. Gillies
Attachments: M Yes 1-1 No
Title: Director of Planninq
# 0 'ILI J 0 -2 5
CASE NUMBER: 18PD0228
APPLICANT: Chesterfield County Public Schools
CHESTERFIELD COUNTY, VIRGINIA
STAFFS ANALYSIS
Magisterial District: BERMUDA
AND
4000 Cougar Trail
RECOMMEND APPROVAL
RECOMMENDATION
HARRoW DR
Board of Supervisors Meeting:
JULY 25, 2018
Request
STAFF
specified in the Code of Virginia
Applicant's Agent:
P,
w.,_
NITA MENSIA-JOSEPH
• Request would have minimal impacts on area properties.
(804-748-1589)
Planning Department Case Manager:
COUGAR TRL'
STEVE HAASCH (804-796-7192)
1
APPLICANT'S REQUEST
Substantial accord determination topermit a public school in Residential (R-7 and R-12) Districts.
Replacement of the current Harrowgate Elementary School, located at 15501 Harrowgate Road,
with a 782 -student capacity is planned. Park uses are planned to be retained on a portion of the
property.
Notes:
A. Conditions may be imposed.
B. Conditions are located in Attachment 1.
DETERMINATION
PLANNING
COMMISSION
APPROVAL
(7/17/18)
STAFF RECOMMENDATION
RECOMMEND APPROVAL
Complies with the Public Facilities Plan, an element of the
Comprehensive Plan
Satisfies the criteria of location, character and extent as
STAFF
specified in the Code of Virginia
Location adjacent to current middle school and owned by
county
• Request would have minimal impacts on area properties.
Providing a F I RST CHOICE community through excellence in public service
2 18PD0228-2018J U LY25-BOS-RPT-C
3 18P D0228-2018JU LY25-BOS-RPT-C
Proposal
Replacement of the current Harrowgate Elementary School is proposed in this location. The existing
school was constructed in 1960 and has a design capacity of 760 students. The new facility would
be located on approximately 35 acres where the current Harrowgate Community Park is located
currently, and be designed with a capacity of 782 students. This site is adjacent to Carver Middle
School. The proposed school facility would include educational buildings, parking areas, bus loop,
and outdoor recreation areas such as playgrounds and sports fields.
It is planned to relocate Harrowgate Park to a nearby location (18PD0244), however, several park
facilities would remain on this site for park use. These include the fields at the northern end of the
property, which would be serviced by a new access road from Harrow Drive, an access road to the
new park site from Cougar Trail on the southern end of the property, and field improvements to
Carver Middle School to allow dual school -park use there.
Public Facilities Plan
The Public Facilities Plan, an element of the Comprehensive Plan, offers guidance for locating
school facilities. The Plan identifies Harrowgate Elementary School as a facility needing
revitalization or replacement in the 2014-2020 timeframe. The Plan calls for new elementary
schools to be between 600-750 students in design capacity, located on a minimum of 20 acres,
direct access to at least one collector road, provide the community with recreation amenities and
be located within residential areas. In addition, the Plan calls for replacement of facilities on the
same site or within the current attendance zone boundary, have a shared -use agreement with
Parks & Recreation, and contain bike/ped improvements.
The proposed design capacity is four percent over that called for in the Plan. However, schools is
utilizing a standard design model that has come online since the adoption of the Plan and may
be reflected in an upcoming draft update of the Plan once adopted by the Board of Supervisors.
In addition, the current school has design capacity greater than that called for in the Plan.
The Plan also supports shared school -park use of school athletic fields and facilities for public use.
The proposed facility satisfies the criteria of location, character and extent as specified in the
Code of Virginia.
Development Standards & Setbacks
Typically, non-residential development would comply with Emerging Growth Design District
standards within commercial, office or industrial zoning districts. This request would maintain
the site's current residential zoning. As conditioned, building and parking area improvements on
the request property would be regulated by Emerging Growth Design District standards for the
Corporate Office (0-2) District, except where the requirements of the underlying Residential (R-
7, R-12) zoning are more restrictive.
4 18PD0228-20181ULY25-BOS-R1� C1.)
COMMUNITY ENHANCEMENT
Staff Contact: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov
The project she is currently located in a revitalization area. The Department of Community
Enhancement supports public facility investment to serve as a catalyst to encourage private
reinvestment. Development of the school should encourage pedestrian connectivity with
surrounding areas.
FIRE SERVICE
Staff Contact: Anthony Batten (QO4-7 BattenA@mhestedie|d.gov
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Harrowgate Fire Station, Company Number 21
EMS Facility The Harrowgate Fire Station, Company Number 21
When the property is developed, the number of hydrants, quantity of water needed for fire
protection, and access requirements will be evaluated duringthe plans review process.
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Steve Adams (804-748-1037) adamsSt@chesterfield.gov
The Comprehensive Plan, which includes the identifies county -wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact of the proposal has been evaluated, and recommendations are detailed
inthe chart below.
I Potential Site Plan Recommendations I
Road Improvements
* Full cost oftraffic signahzadonnfthe HarrnvvgateRoad/Cougar Trail
intersection, if warranted
• Sidewalk along the north side ufCougar Trail from ParkguteDrive tmthe
existing park access road
v Crnusvva|k(s)markings and signage where appropriate and acceptable to
VOOTfor crossing/s>ofCougar Trail
w School area traffic control signs along Cougar Trail
v School layout to provide adequate vehicle storage for student drop-off
area and on-site parking to minimize impacts to Cougar Trail
00_ �=~�����������
5 18PDO228-2018JULY25'8OSRPT-C
UTILITIES
Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov
Water and Wastewater Systems
Currently
Serviced?
Size of Closest
Existing Lines?
Connection Required by County Code?
The majority of the subject properties drains towards a creek along the western edge of
Geography
the property located at 4100 Cougar Trail. The creek drains through existing culverts
Wastewater No
81
Yes
Additional Utility Comments:
Existing 8" public wastewater is located on site and along Parkgate Drive. Exbbng8" and 12"
public water lines are located along Hanmvv Drive, Parkgate Drive and Cougar Trail.
ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Ward (804-748-1028) Ward R@chesterfield.gov
Stormwater
Issue
Discussion/Conditions
The majority of the subject properties drains towards a creek along the western edge of
Geography
the property located at 4100 Cougar Trail. The creek drains through existing culverts
under Cougar Trail to a tributary to Timsbury Creek. The subject properties are all located
within the Lower Swift Creek Watershed.
There are no 100 -year floodplains or Resource Protection Areas on the subject properties.
Natural Resources
Areas of wetlands may exist within on-site drainage ways and along the stream channel.
Wetlands shall not be impacted without prior approval from the US Army Corps of
Engineers and/or the Virginia Department of Environmental Quality.
The creek on the western edge of the property located at 4100 Cougar Trail is along
the rear of several existing residential lots within the Harrowgate Meadows
subdivision. Any increased runoff from the proposed development to this creek, as well
as to the culverts under Cougar Trail may result in increased flooding, which would impact
private properties and public safety. For any portions of the property which drain to the
creek along the western edge of the parcel located at 4100 Cougar Trail, the maximum
Drainage
post -development discharge rate for the 100 -year storm shall be based on the
maximum capacity of the existing facilities downstream, and the recorded 100 -year
backwater and/or floodplain shall not be increased. On-site retention/detention of
the post -development 100 -year discharge rate to below the pre -development 100 -
year discharge rate may be provided to satisfy this requirement.
In addition, the existing culverts under Cougar Trail must be analyzed during site plan
review and may need to be upgraded if they are not adequate for the 10 -year storm.
Stormwater
t
The redevelopment of the subject properties is subject to the Part 1113 technical criteria of
:—gw
the Virginia Stormwater Management Program Regulations for water quality and water
Management
n:]
auantitv.
����������
==^°��'�-�
I8PDU238-2018JULY25-0O3RPT-C
'CAg' JSTORY,,
Applicant Submittals
5/17/2018
Application submitted
6/12/2018
Application re-submitted with additional explanation for request and
adjustment to design capacity
C '
,rissionH
I�4Y)pJng',-orrm ;, ecjrkng-
7/17/2018
Citizen Comments
Two citizens spoke against this request, citing traffic, noise and wetlands
impacts on surrounding residential properties.
Determination: APPROVAL (subject to 1 condition in report)
Motion: Sloan Second: Jones
AYES: Sloan, Freye, Jones, Stariha
The Board of Supervisors on Wednesday, July 25, 2018, beginning at 3:00 p.m., will
consider this request.
18 P D0228 -2018J U LY25- 130S -RPT -C
Design District. Except where the requirements of the underlying Residential (R-12, R-7)
zoning are more restrictive, development of the property shall conform to the
requirements of the Zoning Ordinancefor Corporate Office (0-2) Districts in the Emerging
Growth Design District. (P)
41��������
����^����
CHESTERFIELD •
BOARD • SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 4.B.
Subject:
Report of Planning Commission Substantial Accord
Chesterfield County Parks & Recreation (Case 18PD0244)
Park (replacement of Harrowgate Park) in an Agricultural
in the Bermuda District
County Administrator's Comments:
County Administrator:
Board Action Requested:
Determination for
to Permit a Community
(A) District Located
On July 17, 2018, the Planning Commission determined that the proposed
community park is in substantial accord with the Comprehensive Plan, as per
attached case 18PD0244. (AYES: Sloan, Freye, Jones, Stariha)
Summary of Information:
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
Preparer: Andrew G. Gillies
Attachments: 0 Yes
Title: Director of Planning
No 0 3 4
APPLICANT'S REQUEST
Substantial accord determination to permit a community park in an Agricultural (A) District.
Replacement of the current Harrowgate Community Park, located at 4000 Cougar Trail, is
planned.
Notes:
A. Conditions maybe imposed.
B. Conditions are located in Attachment 1, proposed layout is located in Attachment 2.
DETERMINATION
PLANNING
COMMISSION
APPROVAL
(7/17/18)
STAFF RECOMMENDATION
RECOMMEND APPROVAL
0 Complies with the Public Facilities Plan, an element of the
Comprehensive Plan
STAFF
0 Satisfies the criteria of location, character and extent as
specified in the Code of Virginia
0 Request would have minimal impacts on area properties.
01 f0l'�.)
Providing a FIRST CHOICE community through excellence in public service
2 18PD0244-2018J U LY25-BOS-RP-r-C
Map 2: Comprehensive Plan
Classification: SUBURBAN RESIDENTIAL 11
The designation suggests the property is primarily appropriate for residential uses between 2.0 and
4.0 units per acre.
Corporate'Office/
Research & De\v\elopm(
Light lndustrial
El Subject Property
1,200 600 0 1,200
Feet
3: Surrounding Land Uses & Development
Branders Bridge Rd
Harrowgate
Meadows
Neighborhood
Cougar TrI
Somerset
Neighborhood
Subject Property
Harrowgate Rd
Carver MS
N
W+ E
s
3 18PD0244-2018JULY25-BOS-RPT-C
...
Rep la cement of the majority of the current Harrowgate Community Park is proposed in this location.
Request consists of 21.3 acres in the vicinity of Carver Middle School, adjacent to the proposed
replacement for Harrowgate Elementary School (18PD0228) and surrounded to the north and east
by neighborhoods. Site will contain both active and passive recreation facilities such as picnicking
and play areas, shelter, trails, restrooms, courts and sports fields are planned over time. Some
facilities at the current Harrowgate Community Park will be retained as the new elementary school
is constructed, such as sports fields at the northern portion of the property. Access to the new park
site is planned off of Cougar Trail on the adjacent school site to the east. The proposed park layout
is shown in Attachment 2.
Public Facilities Plan
The Public Facilities Plan, an element of the Comprehensive Plan, offers guidance for locating
park facilities. The Plan supports a community park in this general area. Community Parks should
be approximately 21-99 acres in size and have direct access to a major arterial road. Co -location
with public schools is also emphasized in the Plan. Community Parks should be designed to
accommodate a variety of active and passive activities.
The proposed site does not have direct access to a major arterial road, but does have indirect
access through Cougar Trail to Harrowgate Road, a major arterial. A unique opportunity exists
through this request to have a community park, elementary school and middle school all in
proximity to each other, providing greater flexibility in site design and shared use of facilities such
as sports fields.
The proposed facility satisfies the criteria of location, character and extent as specified in the
Code of Virginia.
Development Standards & Setbacks
Typically, non-residential development would comply with Emerging Growth Design District
standards within commercial, office or industrial zoning districts. This request would maintain
the site's current agricultural zoning. As conditioned, building and parking area improvements on
the request property would be regulated by Emerging Growth Design District standards for the
Corporate Office (0-2) District, except where the requirements of the underlying Agricultural (A)
zoning are more restrictive.
4 18 P DO244-20181 U LY25- BOS-RPT-C
COMMUNITY ENHANCEMENT
Staff Contact: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov
While the project site is not currently located in a revitalization area, the nearby south
Harrowgate Road corridor does have several revitalization areas. The Department of Community
Enhancement supports public facility investment tnserve as a catalyst to encourage private
reinvestment. Development of the park should encourage pedestrian connectivity with
surrounding areas. Direct vehicular access should be from Cougar Trail, not from Parkgate Drive
which serves the adjacent Hanovvgate Meadows subdivision.
FIRE SERVICE
Staff Contact: Anthony Batten (804-717-6167) BattenA@chesterfield.gov
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station ::==The Harrowgate Fire Station, Company Number 21
EMS Facility I The Bensley -Bermuda Volunteer Rescue Squad
When the property is developed, the number of hydrants, quantity of water needed for fire
protection, and access requirements will be evaluated duringthe plans review process.
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Steve Adams (804-748-1037) adamsSt@chesterfield.gov
The Cornprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact of the proposal has been evaluated, and it is anticipated to be minimal.
UTILITIES
Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov
Additional Utility Comments:
Public water is located on a stub road, Parkgate Drive, and public wastewater is located on site.
Connection will be required for any new structure with plumbing.
5 18PDOI44-20I8JULY25-BO5RPTfC
Water and Wastewater Systems
Currently
Serviced?
Size of Closest Connection Required by County Code?
Existing Lines?
Water No
81, Yes
Wastewater No
12" Yes
Additional Utility Comments:
Public water is located on a stub road, Parkgate Drive, and public wastewater is located on site.
Connection will be required for any new structure with plumbing.
5 18PDOI44-20I8JULY25-BO5RPTfC
Stormwater
Issue
Discussion/Conditions
The subject property drains south and southeast to an unnamed tributary to
Geography
Timsbury Creek, then to Swift Creek. The entire property is located within the
Lower Swift Creek Watershed.
There are no 100-yearfloodplains on the subject property. A Resource Protection
Area (RPA) Designation was completed by the applicant and reviewed and
confirmed by the Department of Environmental Engineering - Water Quality
Section. RPA exists along the southeastern property line and in the southeastern
corner of the property. A Water Quality Impact Assessment must be submitted
to and approved by the Department of Environmental Engineering and/or the
Natural Resources
Board of Supervisors for any improvements which encroach into the RPA.
Areas of wetlands may exist within on-site drainage ways and along the stream
channel. Wetlands shall not be impacted without prior approval from the US
Army Corps of Engineers and/or the Virginia Department of Environmental
The development of the subject property will be subject to the Part 1113
Stormwater
technical criteria of the VSIVIP Regulations for water quality and water
Management
quantity.
18PU0244-2018]ULY25-BO3-RPT-C
IST�C►FY'
Applicant Submittals
6/19/2018 Application submitted
ommis i n", earing,
7/17/2018 Citizen Comments
Two citizens spoke against this request, citing traffic, noise and wetlands
impacts on surrounding residential properties.
Determination: APPROVAL (subject to I condition in report)
Motion: Sloan Second: Jones
AYES: Sloan, Freye, Jones, Stariha
The Board of Supervisors on Wednesday, July 25, 2018, beginning at 3:00 p.m., will
consider this request.
7 IgPD0244-2018JU LY25- BOS-RPT-C
1. Design District. Except where the requirements of the underlying Agricultural k\> zoning
is more restrictive, development of the property shall conform to the requirements of the
Zoning Ordinance for Corporate Office ([-2) Districts in the Emerging Growth Design
District. (P)
SUBSTANTIAL ACCORD DETERMINATION
CPC CASE # 18PD0244 ATTACHMENT 2
CONCEP'I'PLAN - REPIACEMENTIIARROWGATE PARK
RETAINED PARK FACILITIES - IMPROVED MIDDLE SCHOOL FACILITIES AND NEW PARKLAND
Chesterfield County Parks and Recreation
7,5.2018
18 P D0244 -2018J U LY25-BOS-RPT-C
0 all. a
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 6.
Subiect:
Closed Session
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Closed session pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950,
as amended, relating to the performance of the County Administrator.
Preparer: Jeffrey L. Mincks
Attachments: Fl Yes
Title: County Attorney
0425:112825.1
July 25, 2018
Speakers List
Afternoon Session
1. Derrick Mitchell
2. Archie L. Bunch
3. Cynthia Losen
4. Laura Smith
5. Lauren Dodds
=0991:14SQ'I
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 12.A.
Subiect:
Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing
Mr. Michael John McDaniel Jr., Mr. Tyler Charles McDaniel and Mr.
Alexander Vaughan Parlow, all of Troop 2877, sponsored by Chester
Presbyterian Church; Mr. Eric Richard Blosser and Mr. John Michael Morley,
both of Troop 1891, sponsored by Bon Air United Methodist Church, and Mr.
Noah Alexander Johnson, Troop 876, sponsored by Mt. Pisgah United
Methodist Church, upon attaining the rank of Eagle Scout. They will be
present at the meeting, accompanied by members of their families, to
accept their resolutions.
Preparer: Janice Blakley
Attachments: 0 Yes
Title: Clerk to the Board
1-1 No
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916;
and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least 21 merit badges in a wide variety
of skills including leadership, service and outdoor life, serving in a
leadership position in a troop, carrying out a service project
beneficial to their community, being active in the troop, demonstrating
Scout spirit, and living up to the Scout Oath and Law, Mr. Michael John
McDaniel Jr., Mr. Tyler Charles McDaniel and Mr. Alexander Vaughan
Parlow, all of Troop 2877, sponsored by Chester Presbyterian Church;
Mr. Eric Richard Blosser and Mr. John Michael Morley, both of Troop
1891, sponsored by Bon Air United Methodist Church, and Mr. Noah
Alexander Johnson, Troop 876, have accomplished those high standards of
commitment and have reached the long -sought goal of Eagle Scout, which
is received by only four percent of those individuals entering the
Scouting movement; and
WHEREAS, growing through their experiences in Scouting, learning
the lessons of responsible citizenship, and endeavoring to prepare
themselves for a role as leaders in society, Michael, Tyler, Alexander,
Eric, John and Noah have distinguished themselves as members of a new
generation of prepared young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 25th day of July 2018, publicly recognizes Mr.
Michael John McDaniel Jr., Mr. Tyler Charles McDaniel, Mr. Alexander
Vaughan Parlow, Mr. Eric Richard Blosser, Mr. John Michael Morley, and
Mr. Noah Alexander Johnson extends congratulations on their attainment
of Eagle Scout, and acknowledges the good fortune of the county to have
such outstanding young men as its citizens.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 12.13.
Subiect:
Resolution Recognizing Mr. John Ruckart for His Service to the Economic
Development Authority of Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution recognizing Mr. John Ruckart for his
service to the Economic Development Authority of Chesterfield County.
Summary of Information:
Mr. John Ruckart has served on the Economic Development Authority since
August 1995 as an at large member, serving as vice-chairman and secretary
several times during his tenure. It is requested that the Board adopt the
attached resolution recognizing Mr. Ruckart for his service to the Economic
Development Authority of Chesterfield County.
Preparer: Garrett Hart Title: Director, Economic Development
Attachments: Yes —1 No #
E F C tll� 'j-') 17
RECOGNIZING MR. JOHN RUCKART
FOR HIS SERVICE TO THE ECONOMIC DEVELOPMENT
AUTHORITY OF CHESTERFIELD COUNTY
WHEREAS, Mr. John Ruckart has served with distinction as a
member of the Economic Development Authority from August 23, 1995,
through June 30, 2018, serving as vice-chairman and secretary
several times during his tenure; and
WHEREAS, Mr. Ruckart played an integral role in defining the
county's vision for Meadowville Technology Park; and
WHEREAS, Mr. Ruckart was instrumental in the acquisition of
land and development of infrastructure projects and master planning
for Meadowville Technology Park to facilitate the location of the
park's first tenant in 2007, Northrop Grumman IT; and
WHEREAS, Mr. Ruckart has assisted in the acquisition of
property, formulation of a plan and the successful redevelopment of
Cloverleaf Mall, which is now known as Stonebridge; and
WHEREAS, Mr. Ruckart has provided guidance and leadership on
numerous economic and community development projects for the
betterment of Chesterfield County and its residents; and
WHEREAS, Mr. Ruckart has faithfully and diligently performed
the duties assigned to him as a member of the authority,
consistently demonstrating leadership, understanding, and
commitment to the issues coming before the Economic Development
Authority during his tenure.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors, this 25th day of July 2018, publicly
recognizes Mr. John Ruckart, and expresses appreciation for his
valuable time and commitment to Chesterfield County while serving
on the Economic Development Authority of the County of
Chesterfield, Virginia.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Mr. Ruckart and that this resolution be permanently
recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
AGENDA
Meeting Date: July 25, 2018 Item Number: 12.C.
Subject:
Resolution Recognizing Mrs. Leslie Ren6e Toney Martin, Department of
Utilities, Upon Her Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the attached resolution recognizing Mrs. Leslie Ren6e Toney Martin,
Department of Utilities, upon her retirement.
Summary of Information:
Mrs. Leslie Ren6e Toney Martin is retiring August 1, 2018, after providing 31
years of service to the citizens of Chesterfield County.
Preparer: George B. Haves, P.E.
Attachments: Yes No
F-1
Title: Director of Utilities
RECOGNIZING MRS. LESLIE RENEE TONEY MARTIN UPON HER RETIREMENT
WHEREAS, Mrs. Leslie Ren6e Toney Martin joined the Chesterfield County
Department of Utilities on July 20, 1987, as a Clerk Typist in Right of Way;
and
WHEREAS, prior to joining the Utilities Department, Mrs. Martin worked
part-time at the Central Library and was a part-time Senior Clerical Aide in
Building Inspections; and
WHEREAS, Mrs. Martin was promoted to Senior Clerk Typist/Receptionist on
July 1, 1988; and
WHEREAS, Mrs. Martin was promoted to Secretary on December 5, 1992, and
to Administrative Secretary on June 23, 2001; and
WHEREAS, Mrs. Martin demonstrated a desire to learn by successfully
completing numerous classes to improve her skills; and
WHEREAS, Mrs. Martin graduated from the Chesterfield University School
of Quality and Continuous Improvement in 2000, received her Certificate in
Office Administration from John Tyler Community College in 2009, and her
Technology Generalist Certificate from the county's Learning and Performance
Center in 2013; and
WHEREAS, Mrs. Martin participated in the Utilities Employees Association
for many years, served on the Museum Committee, and received a Certificate of
Appreciation from The American Water Works Association for her participation
in the 2001 Water Jam; and
WHEREAS, Mrs. Martin was nominated for Utilities Department Employee of
the Year in 1996 and 2017; and
WHEREAS, Mrs. Martin is thoroughly knowledgeable in the division's
policies and procedures and established the first system for tracking
easements which greatly improved efficiency; and
WHEREAS, Mrs. Martin is responsible for the scanning of nearly all of
the 16,000 documents on the department's electronic storage system, making
records readily available for use by customers; and
WHEREAS, Mrs. Martin is known to be conscientious, dependable, and
highly motivated, and for taking initiative and working with little or no
supervision to complete work assignments ahead of schedule, and she will be
sorely missed.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 25th day of July 2018, publicly recognizes the outstanding
contributions of Mrs. Leslie Ren6e Toney Martin, and extends on behalf of its
members and the residents of Chesterfield County, appreciation for her
dedicated service to the county and congratulations upon her retirement, as
well as best wishes for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mrs. Martin, and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13.A.1.
Subject:
Nomination/Appointments to the Committee on the Future
County Administrator's Comments:
County Adrniniistrator:.:���__________._
Board Action Requested:
Nomination/ appointment of two members to serve on the Committee on the
Future.
Summary of Information:
The Committee on the Future is a citizens committee appointed by the Board of
Supervisors for the purpose of identifying, studying and making
recommendations on long-range issues impacting the county.
The appointees to the Committee on the Future serve at the pleasure of the
Board of Supervisors. Mr. Michael Wilson and Ms. Wendy Austin have resigned
as Midlothian District representatives on the Committee on the Future. Ms.
Haley has nominated Mr. Michael Weinstock and Mr. Frank Petroski to fill the
vacancies representing the Midlothian District.
Under the existing Rules of Procedure, appointments to boards and committees
may be nominated and appointed at the same meeting. Nominees are voted on in
the order in which they are nominated.
Preparer: Kimberly D. Conley Title: Special Assistant for Board and Community Affairs
Attachments: ❑ Yes No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13.13.1,.a.1.
Subject:
Resolution Recognizing Career Deputy Stephen J
Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Blount, Sheriff's Office,
Mr. Stephen J. Blount will retire on August 1, 2018, after 20 years of
service to Chesterfield County.
Preparer: Karl S. Leonard
Attachments: 0 Yes
F-1 No
Title: Sheriff
RECOGNIZING CAREER DEPUTY STEPHEN J. BLOUNT UPON HIS RETIREMENT
WHEREAS, on May 4, 1998, Career Deputy Stephen J. Blount joined the
Chesterfield County Sheriff's Office as a deputy under Sheriff Clarence
G. Williams Jr., and has faithfully served the county for over 20 years,
under Sheriff Williams, Sheriff Dennis S. Proffitt and current Sheriff
Karl S. Leonard; and
WHEREAS, prior to joining the Sheriff's Office, First Sergeant
Promotable Stephen J. Blount had faithfully served his country in the
United States Army for more than 20 years, including war -time
deployments in operations Golden Pheasant, Desert Shield and Desert
Storm; and
WHEREAS, Career Deputy Blount began his county service as a deputy
in the jail facility, and was assigned to the Sheriff's office Workforce
after working in the jail facility for 18 months, where he was involved
in four major construction projects: the Point of Rocks Park marsh
boardwalk construction; Midlothian Mines project; Rockwood Park walking
trails; and the Henricus Historical Park re -construction project; and
WHEREAS, Career Deputy Blount was the first Range Master for the
Sheriff's office beginning October 2004, where he was instrumental in
preparing Sheriff's Deputies for law enforcement duties and developing
department's rifle operator and instructor courses and the low -light
qualification course, and improving the firearms program; and
WHEREAS, Career Deputy Blount worked in the Training Academy and
earned several designations, including Range Master, General Instructor,
Driving Instructor, Firearms Instructor, Three -Gun Instructor, Low -Light
Instructor, Rifle Instructor, Taser Instructor, and Armorer
certifications as a Glock Armorer, Patrol Rifle Armorer, Remington
Armorer and Smith & Wesson Armorer; and
WHEREAS, Career Deputy Blount was transferred to the Civil Process
Unit in April 2011, where he was responsible for implementing shotguns
and rifles in the vehicles; and
WHEREAS, Career Deputy Blount has demonstrated his versatility,
skill under pressure and work ethic second to none by service of nearly
66,000 civil papers and countless responses to calls for service or
assistance by the Chesterfield Police Department; and
WHEREAS, in October 2005, Deputy Blount met all requirements to
become the department's first Master Deputy and begin the career
development program; and
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WHEREAS, Career Deputy Blount served on Sheriff's Office Process
Action Teams for department- issued flashlights, ammunition, rifles,
placement of the expandable baton, and the selection of a body armor
product; and
WHEREAS, Career Deputy Blount has aided in ensuring that employees
of the Sheriff's Office meet the highest standards by serving as a field
training officer; and
WHEREAS, Career Deputy Blount demonstrated his commitment to the
residents of Chesterfield County by serving on the Sheriff's Special
Operations Response Team; and
WHEREAS, Career Deputy Blount demonstrated his commitment to
protecting the residents of Chesterfield County, using CIT talking and
de-escalation techniques to save the life of a suicidal individual on
Interstate 95; and
WHEREAS, Career Deputy Blount received numerous letters of
appreciation and commendation for his dedication and service to the
employees and residents of Chesterfield County, including a commendation
from the United States Marshal's Service Capital Area Regional Fugitive
Task Force for arresting the suspected shooter from an active incident
on Interstate 295; and
WHEREAS, Career Deputy Blount has been actively involved in
supporting the Virginia Special Olympics for several years by
participating in both fundraising and numerous torch runs; and
WHEREAS, Career Deputy Blount was selected as Employee of the
Quarter in 2005, 2016 and again in 2017; and
WHEREAS, Career Deputy Blount's awards include Life Saving, SORT,
Specialized Service, Community Service, both Rifle and Pistol
Marksmanship, Good Conduct with oak leaf, VLEPSC, and BOC.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the outstanding contributions of Career Deputy
Stephen J. Blount, expresses the appreciation of all residents for his
service to Chesterfield County, and extends appreciation for his
dedicated service to the county and congratulations upon his retirement,
as well as best wishes for a long and happy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 25, 2018 Item Number: 13.13.1.a.2.
Subiect:
Resolution Recognizing Mr. Jerome Kendall, Department of General Services,
Upon His Retirement
County Administrator's Comments:
County Administrator: 7
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mr. Kendall retired from the Department of General Services on June 1, 2018,
after providing more than 15 years of service to the residents of
Chesterfield County.
Preparer: Clay Bowles
Attachments: 0 Yes 1-1 No
Title: Director of General Services
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RECOGNIZING MR. JEROME KENDALL UPON HIS RETIREMENT
WHEREAS, Mr. Jerome Kendall joined Chesterfield County's Department of
General Services on April 28, 2003, as the Records Administrator; and
WHEREAS, Mr. Kendall wrote and implemented the county's first records
management policy and wrote a comprehensive records management manual; and
WHEREAS, Mr. Kendall developed records management training that he
taught regularly as part of Chesterfield University; and
WHEREAS, Mr. Kendall worked with the General Assembly on changes to
Virginia's records management program; and
WHEREAS, Mr. Kendall was highly regarded in the local and state records
profession and gave advice to others in the records management field; and
WHEREAS, Mr. Kendall worked on a county -wide document destruction
proposal, gained management support for this proposal, and procured and
implemented the contract; and
WHEREAS, Mr. Kendall assisted in developing procurements for services
pertaining to the shredding of confidential documents, and provided contract
administration oversight for these contracts; and
WHEREAS, Mr. Kendall maintained productive relationships with many
vendors that provided the county's offsite records storage and retrieval,
confidential document shredding and the office copier contracts; and
WHEREAS, Mr. Kendall received many compliments from county staff
regarding his customer service skills and strong knowledge of records
management practices and legal requirements; and
WHEREAS, Mr. Kendall successfully managed the proper retention and
destruction of over 27,000 boxes of stored inactive county records; and
WHEREAS, Mr. Kendall wrote more than 40 informational records management
articles for county employees, which were published on the county's Intranet;
and
WHEREAS, Mr. Kendall developed records transfer form templates, specific
to county departments for their convenience and to improve the efficiency of
the records transfer process; and
WHEREAS, Mr. Kendall's previous work experience made him a valuable
technical resource in matters concerning the county's Printing Center.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the outstanding contributions of Mr. Jerome Kendall,
expresses the appreciation of all residents for his service to Chesterfield
County, and extends appreciation for his dedicated service to the county and
congratulations upon his retirement, as well as best wishes for a long and
happy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13.B.I.a.3.
Subject:
Resolution Recognizing Lieutenant James E. Henley, Jr., Fire and Emergency
Medical Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Lieutenant James E. Henley, Jr. retired from the Fire and Emergency Medical
Services Department on August 1, 2018, after providing nearly 26 years of
service to the residents of Chesterfield County.
Preparer: Edward L. Senter, Jr. Title
Attachments: 0 Yes No
Fire Chief
RECOGNIZING LIEUTENANT JAMES E. HENLEY, JR. UPON HIS RETIREMENT
WHEREAS, Lieutenant James E. Henley, Jr. will retire from the Fire and
Emergency Medical Department, Chesterfield County, on August 1, 2018; and
WHEREAS, Lieutenant Henley attended Recruit School #21 in June 1989 and
has faithfully served the county nearly 26 years; and
WHEREAS, Lieutenant Henley served in various assignments as a firefighter
and lieutenant at the Chester, Manchester, Bon Air, Clover Hill, Matoaca,
Buford, Dale, Ettrick and the Airport Fire and EMS stations; and
WHEREAS, Lieutenant Henley was deployed as part of a fire suppression
team to the City of Franklin, Virginia in 1999 in the aftermath of catastrophic
flooding caused by Hurricane Floyd; and
WHEREAS, Lieutenant Henley was deployed as a part of a statewide mutual
aid firefighting taskforce to the Shenandoah Valley in April 2012 to assist
with wildfire mitigation; and
WHEREAS, Lieutenant Henley served as a member of the department's
Hazardous Materials Incident Response Team, Foam Technician, and served as
Assistant Team Leader since 2013; and
WHEREAS, Lieutenant Henley served as an alternate Tactical Safety
Officer, Motor Pump Operator evaluator, Emergency Vehicle Operator Course
evaluator and Advanced Life Support provider for the department; and
WHEREAS, Lieutenant Henley received numerous Unit Citations with the most
notable being a Unit Citation received for his heroic efforts on April 26,
2011, where he was part of a team that assisted in the rescue of multiple
occupants during an apartment fire on Martingale Road; and
WHEREAS, Lieutenant Henley received an EMS Lifesave award for his
lifesaving treatment of a patient in severe respiratory distress.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Lieutenant James E. Henley, Jr.,
expresses the appreciation of all residents for his service to the county,
and extends their appreciation for his dedicated service and their
congratulations upon his retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13.13.1.a.4.
Subiect:
Resolution Recognizing Lieutenant Kevin A. Rochelle, Fire and Emergency
Medical Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Lieutenant Kevin A. Rochelle is retiring from the Fire and Emergency Medical
Services Department on July 1, 2018, after providing 18 years of service to
the residents of Chesterfield County.
Preparer: Edward L. Senter
Attachments: 0 Yes
Title: Fire Chief
1-1 No
RECOGNIZING LIEUTENANT KEVIN A. ROCHELLE
UPON HIS RETIREMENT
WHEREAS, Lieutenant Kevin A. Rochelle will retire from the Chesterfield
Fire and Emergency Medical Services Department, Chesterfield County, on July
1, 2018, after faithfully serving the county for 18 years; and
WHEREAS, Lieutenant Rochelle began his service in March 2000, as a
member of Recruit School #29, and served as a firefighter in various
assignments at the Airport, Clover Hill, and Midlothian Fire and EMS
Stations, and as a Lieutenant at the Courthouse Road, Clover Hill, and Bon
Air Fire and EMS Stations; and
WHEREAS, Lieutenant Rochelle served as an Alternate Tactical Safety
Officer since 2014 to the present and in that position was responsible for
the safety of his fellow firefighters engaged in emergency response
activities; and
WHEREAS, Lieutenant Rochelle served on the Truck 7 Apparatus Design
Committee and served on the Chesterfield Fire and EMS Recruitment and
Retention Committee where his service was vital in creating the mission and
vision for a diverse workforce; and
WHEREAS, Lieutenant Rochelle spent many hours developing and recruiting
potential firefighters, contributing to the ongoing efforts to create a world
class fire and emergency services department reflective of the community
that it serves, and his steadfast guidance and candid input have been of
enormous benefit to Chesterfield Fire and EMS, fostering a culture of pride
and respect; and
WHEREAS, Lieutenant Rochelle and the crew members of Truck 9 were
awarded the Medal of Valor for their extraordinary efforts at the Wicklow
Lane house fire on January 17, 2016; when all of the crews operating at this
tragic incident exhibited discipline, skill, teamwork, and unwavering
bravery in the face of danger while risking their lives to save others; and
WHEREAS, Lieutenant Rochelle served as an Emergency Medical Technician
at the Intermediate level providing compassionate care and advanced life
support for the sick and injured since 2010.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Lieutenant Kevin A. Rochelle,
expresses the appreciation of all residents for his service to the county,
and extends their appreciation for his dedicated service and their
congratulations upon his retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13.13.1.a.5.
Subject:
Resolution Recognizing Battalion Chief Brian M. Kemp, Fire and Emergency
Medical Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Battalion Chief Brian M. Kemp will be retiring from the Fire and Emergency
Medical Services Department on September 1, 2018, after providing 28 years of
service to the residents of Chesterfield County.
Preparer: Edward L. Senter Jr. Title: Fire Chief
Attachments: Yes F-1 No
RECOGNIZING BATTALION CHIEF BRIAN M. KEMP
UPON HIS RETIREMENT
WHEREAS, Battalion Chief Kemp will retire from the Chesterfield Fire and
Emergency Medical Services Department, Chesterfield County, on September 1,
2018, after faithfully serving the county and its residents for over 28
years; and
WHEREAS, Battalion Chief Kemp began his service to the residents of
Chesterfield County in November 1989 as a member of Recruit School #22, and
served as a firefighter at the Airport, Clover Hill, Swift Creek, and Buford
Fire and EMS Stations; and
WHEREAS, Battalion Chief Kemp was called to active duty in November of
1990, and served with Hotel Battery, 1st Battalion, 11th Marines, 1st Marine
Division during operations Desert Shield and Desert Storm where he was
awarded the Navy Achievement Medal for his service; and
WHEREAS, upon returning from military service, Battalion Chief Kemp
served as a Nationally Registered Paramedic for 22 years; as a member of the
Hazardous Materials Incident Team and the Hazardous Materials Incident Team
Leader from 1992 until his retirement; and was a founding member of the
Chesterfield Fire and Emergency Services Department Honor Guard where he
served as an active member until his retirement; and
WHEREAS, Battalion Chief Kemp served on numerous committees and
workgroups to improve services to county residents and the work environment
for members of the Chesterfield Fire and Emergency Medical Services
Department, including the Uniform Quality Council, Specialty Team workgroup,
Career Development workgroup, and most recently the Emergency Operations
workgroup; and
WHEREAS, Battalion Chief Kemp was promoted to lieutenant in March 1999,
serving at the Swift Creek Fire and EMS Station, and as the lead instructor
for Recruit Schools #31 and #32; and
WHEREAS, Battalion Chief Kemp was promoted to captain in October 2005,
serving at the Clover Hill, Airport, and Buford Road Fire and EMS Stations,
and as executive officer to the Fire Chief; and
WHEREAS, Battalion Chief Kemp was promoted to battalion chief in January
2014 and served in the Central Battalion, and as Battalion Chief of the
Training and Education Division until his retirement; and
WHEREAS, Battalion Chief Kemp was the recipient of several awards
including a Life Save Award for reviving a patient in cardiac arrest.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Battalion Chief Brian M. Kemp,
expresses the appreciation of all residents for his service to the county,
and extends their appreciation for his dedicated service and their
congratulations upon his retirement.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: July 25, 2018 Item Number: 13.B.I.a.6.
Subject:
Resolution Recognizing Sergeant Eric A. Bowens, Police Department, Upon His
Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Sergeant Eric A. Bowens will retire from the Police Department on August 1,
2018, after providing 27 years of service to the residents of Chesterfield
County.
Preparer: Colonel Jeffrey S. Katz Title- Chief of Police
No
Attachments: Yes
RECOGNIZING SERGEANT ERIC A. BOWENS UPON HIS RETIREMENT
WHEREAS, Sergeant Eric A. Bowens will retire from the Chesterfield
County Police Department on August 1, 2018 after providing 27 years of
outstanding service to the residents of Chesterfield County; and
WHEREAS, Sergeant Bowens began his law enforcement career in 1991 as a
Patrol Officer and has faithfully served the county as a Desk Officer,
Community Policing Officer, General Instructor, Evidence Technician,
Background Detective, and Sergeant; and
WHEREAS, during his tenure, Sergeant Bowens also served in the capacity
of Shift Sergeant, School Resource Officer Sergeant, and Administrative
Sergeant; and
WHEREAS, Sergeant Bowens served as the project manager for a grant -
funded 360 School Camera Project, the goal of which was to allow officers to
respond quickly and efficiently during emergencies, and his strong
organizational skills kept the project on track and successfully met all
objectives; and
WHEREAS, Sergeant Bowens and his fellow School Resource Unit members
were recognized with a Unit Citation for their dedication and attention to
detail in achieving a higher than expected case clearance rate while
maintaining a strong focus on their regular school -related security and other
duties, receiving praise from school employees at all levels; and
WHEREAS, Sergeant Bowens often utilized his knowledge and experience as
a veteran of the Armed Services to assist Police Recruiters at military job
fairs and displayed strong leadership skills during his tenure as a sergeant;
and
WHEREAS, Sergeant Bowens is recognized for his excellent communications
and human relations skills, his strong work ethic, and his teamwork, all of
which he has utilized within the Police Department and in assisting residents
of Chesterfield County during his career; and
WHEREAS, Sergeant Bowens has received numerous letters of commendation,
thanks and appreciation for services rendered; and
WHEREAS, Sergeant Bowens has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Sergeant Bowens, diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Sergeant Eric A. Bowens and extends on behalf of its
members and the residents of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
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BOARD OF 511PER1150-•
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13-13.1.a.7.
Subject:
Resolution Recognizing Corporal Kenneth Scott Crews, Police Department, Upon
His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Corporal Kenneth Scott Crews will retire from the Police Department on August
1, 2018, after providing over 28 years of service to the residents of
Chesterfield County.
Preparer: Colonel Jeffrey S. Katz — Title: Chief of Police
Attachments: Yes No
G's
RECOGNIZING CORPORAL KENNETH SCOTT CREWS UPON HIS RETIREMENT
WHEREAS, Corporal Kenneth Scott Crews will retire from the Chesterfield
County Police Department on August 1, 2018, after providing over 28 years of
quality service to the residents of Chesterfield County; and
WHEREAS, Corporal Crews began his law enforcement career in 1990 as a
Patrol Officer and faithfully served the county as Senior Police Officer,
Master Police Officer, Career Police Officer, and Corporal; and
WHEREAS, for over 25 years, Corporal Crews has served as a canine
handler; and
WHEREAS, Corporal Crews is one of the few Virginia Police Work Dog
Association Master Trainers in the Metro -Richmond area; and
WHEREAS, Corporal Crews has spent an extensive number of hours teaching
and training new patrol canine and handlers for Chesterfield County, and he
also works with and trains for neighboring jurisdictions, including Hopewell,
Richmond, Henrico, Virginia State Police, Prince George, the U.S. Marshal's
Service, and others; and
WHEREAS, as a senior member of the canine section, Corporal Crews is
looked upon as an informal leader and is often looked to for advice from his
peers; and
WHEREAS, Corporal Crews was recognized with a Police Star, one of the
highest Police Officer recognition awards, for exhibiting extraordinary
bravery for placing himself in harm's way as he ran and tackled a suspect who
was taking aim and prepared to shoot the officer's canine with a bow and
arrow; and
WHEREAS, Corporal Crews received the Unit Citation Award as a member of
the Police K-9 Unit for the exemplary service provided to the residents of
Chesterfield County, fellow police officers and other multi - jurisdictional
law enforcement agencies; and
WHEREAS, Corporal Crews is recognized for his excellent communications
and human relations skills, his strong work ethic, and his teamwork, all of
which he has utilized within the Police Department and in assisting residents
of Chesterfield County during his career; and
WHEREAS, Corporal Crews has received numerous letters of commendation,
thanks and appreciation for services rendered; and
WHEREAS, Corporal Crews has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Corporal Crews, diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Corporal Kenneth Scott Crews and extends on behalf of
its members and the residents of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
MA Maim =Is
Z ON 10
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13.13.1.a.8.
Resolution Recognizing Mrs. Bonnie B. Nalepa, Police Department, Upon Her
Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Mrs. Bonnie B. Nalepa will retire from the Police Department on August 1,
2018, after providing 37 years of service to the residents of Chesterfield
County.
Preparer: Lt. Colonel Daniel W. Kel
Attachments: E Yes
No
Title: Deputy Chief of Police
RECOGNIZING MRS. BONNIE B. NALEPA UPON HER RETIREMENT
WHEREAS, Bonnie B. Nalepa will retire from the Chesterfield County
Police Department on August 1, 2018, after providing 28 full-time and nine
part-time years of outstanding quality service to the residents of
Chesterfield County; and
WHEREAS, Mrs. Nalepa began her career in 1981 as a Dispatcher, and
she also faithfully served in the positions of Data Entry Operator, School
Crossing Guard, Traffic Analyst, Crime Analyst, Police Intelligence
Analyst and Police Intelligence Analyst II; and
WHEREAS, due to Mrs. Nalepa's dedication, strong work ethic and
excellent work, she was selected as the 1991 Civilian Employee of the
Year; and
WHEREAS, Mrs. Nalepa holds the distinction of being the Police
Department's first Police Intelligence Analyst; and
WHEREAS, Mrs. Nalepa served as the Intelligence Analyst for the
Multi -jurisdictional Special Operations Group as well as the
Unsolved/Major Investigations Group where she has worked on cases
involving organized crime to cold cases to cigarette traffickers, and
during her career, she not only worked with local law enforcement, but
with federal partners as well; and
WHEREAS, Mrs. Nalepa was the administrator of the Crime Intel and Pen
link databases and was instrumental in the creation and use of Crime Info,
a database specifically designed to house, organize, track and present
unsolved cases assigned to the UMIG, and she also developed and trained
new analysts on the Crime Intel System; and
WHEREAS, Mrs. Nalepa is considered an "expert" in the intelligence
field and is well known and highly respected throughout the state; and
WHEREAS, Mrs. Nalepa was presented with a Certificate of Achievement
for the significant contributions of intelligence information provided
towards solving several major cases with implications for national
security, and her efforts resulted in bringing down a major counterfeit
apparel operation with ties to overseas terrorism; and
WHEREAS, Mrs. Nalepa was the recipient of a Unit Citation Award while
serving as a member of the Multi -Jurisdictional Special Operation Group,
after the group's tenacity and dedication during an investigation resulted
in the seizure of over 17,000 fake designer goods, seven vehicles, $21,000
in cash, and the arrest and subsequent charge of 12 people with multiple
felonies and misdemeanors; and
WHEREAS, Mrs. Nalepa was recognized with an Achievement Award while
serving as a member of the Unsolved/Major Investigations Group
investigating the disappearance of a woman whose body was never found;
through the work of the unit and the knowledge, skills and abilities in
crime analysis that she provided, a suspect was identified, prosecuted,
and convicted in the case that became the first "no -body" homicide in the
history of Chesterfield County; and
WHEREAS, Mrs. Nalepa was the recipient of a Chief's Commendation
Award, where again, the missing victim was never found, and the
complicated investigation led to largely circumstantial evidence; however,
due to the perseverance, dedication, and skills of the detectives and the
crime analyst, Mrs. Nalepa, a suspect was convicted of murder in the
second "no -body" homicide in Chesterfield County; and
WHEREAS, Mrs. Nalepa received a Chief's Commendation for her vast
knowledge of intelligence collection and analyzation of information that
was critical to the investigation and arrest of a suspect who attempted a
major fraud through a fake business, had an ongoing plot to murder his
wife, and was manufacturing the deadly toxin ricin; and
WHEREAS, Mrs. Nalepa has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Mrs. Nalepa's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mrs. Bonnie B. Nalepa and extends on behalf of its
members and the residents of Chesterfield County, appreciation for her
service to the county, congratulations upon her retirement, and best
wishes for a long and happy retirement.
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13.13.1.a.9.
Subject:
Resolution Recognizing Mr. Ralph A. Lovern Jr., Utilities Department, Upon
His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mr. Ralph A. Lovern Jr. retired from the Utilities Department on June 1,
2018, after more than 28 years of service to the Chesterfield County
Utilities Department.
Preparer: George B. Hayes
Attachments: 0 Yes 1-1 No
Title- Director of Utilities
RECOGNIZING MR. RALPH A. LOVERN JR. UPON HIS RETIREMENT
WHEREAS, Mr. Ralph A. Lovern Jr. retired from the Chesterfield County
Utilities Department on June 1, 2018; and
WHEREAS, Mr. Lovern began his public-service career as a Senior
Maintenance Worker for the Department of Utilities on March 5, 1990; and
WHEREAS, Mr. Lovern worked in various positions throughout the
department, gaining knowledge and experience that benefited the department
and contributed to the day-to-day operations and maintenance activities; and
WHEREAS, at the end Mr. Lovern's career, he faithfully served as a
Utility Worker at the Proctors Creek Wastewater Treatment Plant for eight
years until his retirement; and
WHEREAS, Mr. Lovern supported the department's role of being a
responsible protector of the environment by ensuring the collection system
and wastewater treatment plant processes were not interrupted; and
WHEREAS, Mr. Lovern worked dutifully to ensure that the wastewater that
was treated at the Proctors Creek Wastewater Treatment Plant was safe,
reliable, and environmentally sound and that the facility met all state and
federal regulatory requirements; and
WHEREAS, Mr. Lovern's daily efforts contributed to recognition by the
wastewater industry through numerous awards associated with the operation and
maintenance of Chesterfield County's wastewater treatment facilities.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. Ralph A. Lovern and extends on behalf of its
members and citizens of Chesterfield County, appreciation for more than 28
years of exceptional service to the county.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGEV84r-
Page 1 of I
Meeting Date: July 25, 2018 Item Number: 13.13.1.a.10.
Subiect:
Resolution Recognizing Firefighter John Eric Ahern,
Medical Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Fire and Emergency
Firefighter John Eric Ahern retired from the Fire and Emergency Medical
Services Department on July 1, 2018, after providing 29 years of dedicated
service to the residents of Chesterfield County.
Preparer: Edward L. Senter Jr. Title
Attachments: 0 Yes No
Fire Chief
j
RECOGNIZING FIREFIGHTER JOHN ERIC AHERN
UPON HIS RETIREMENT
WHEREAS, Firefighter John Eric Ahern retired from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on July 1, 2018; and
WHEREAS, Firefighter Ahern began his career in Recruit School
#22 on November 3, 1989; and
WHEREAS, Firefighter Ahern has faithfully served the residents
of Chesterfield County for more than 29 years as a Firefighter and
Emergency Medical Technician at the Ettrick, Bensley, Bon Air,
Buford, Chester, Clover Hill, Manchester, and Midlothian Fire and
EMS Stations; and
WHEREAS, Firefighter Ahern earned an EMS Unit Citation for
saving the life of a citizen on April 30, 2002; and
WHEREAS, Firefighter Ahern earned an EMS Unit Citation for his
actions and performance on April 18, 2006, for a life-threatening
automobile accident on River Road that ejected a patient and
required focused teamwork and critical care; and
WHEREAS, Firefighter Ahern earned an EMS Citation for his
actions on October 15, 2007, with the team that responded to a
motor vehicle accident involving an overturned vehicle requiring
medical care as the trapped patient was removed from the vehicle;
and
WHEREAS, Firefighter Ahern was instrumental in training
numerous firefighters in all facets of aerial ladder truck
maintenance and emergency operations.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors recognizes the contributions of Firefighter
John Eric Ahern, expresses the appreciation of all residents for
his service to the county, and extends appreciation for his
dedicated service and their congratulations upon his retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 25, 2018 Item Number: 13.13.1.b.
Subiect:
Adoption of Resolution Supporting Construction of the Westchester Apartments
Using Proceeds from Tax -Exempt Bonds Issued by the Virginia Housing
Development Authority Under Their Mixed -Income Program
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution that will allow construction financing
through the VHDA mixed -income program.
Summary of Information:
Westchester Apartments is a proposed 238 -unit apartment complex located along
the north boundary of the Westchester Commons Shopping Center at 15400
Westchester Commons Way. The developer for the apartments, Westchester
Commons Apartments, LLC., has applied for financing through VHDA's mixed -
income program. To qualify for VHDA financing, state law requires that the
Board of Supervisors pass a resolution supporting development of the mixed -
income project.
The benefit of this program to Chesterfield County is its inclusion of
affordable housing as a percentage of the total housing allowed. The HUD
median household income for Chesterfield County for FY 2018 is $83,200. For
this loan, the requirement is for at least 20 percent of the dwellings to be
leased to persons making no more than $66,560 (80 percent of the County's
median income), and the remaining 80 percent of the dwelling units will not
be restricted.
Preparer: Andy Gillies
Preparer: Meghan Coates
Attachments: Yes
Title: Director of Planni
Title: Director of Budget and Management
1-1 No 00, 0 6`19"4
CHESTERFIELD •
i•A'D • •' '.•- 2 •
4GE' A I I
For the developer to obtain this financing, the Chesterfield County Board of
Supervisors shall by resolution make a determination that providing
residential housing and supporting facilities that serve people of low to
moderate income will be enhanced if a portion of the units therein are
occupied or held available for occupancy by people who are not of low and
moderate income.
Background information including location map, site plan, elevations and unit
information is attached.
There are no costs to the county associated with the mixed -income project and
no county debt will be created through the VHDA financing applied for by the
developer.
Staff recommends that the Board adopt the attached resolution.
A RESOLUTION CONCERNING
THE WESTCHESTER APARTMENTS PROJECT
WHEREAS, the Board of Supervisors of the County of Chesterfield,
Virginia, desires to make the determination required by Section 36-
55.30:2.B of the Code of Virginia of 1950, as amended, in order for the
Virginia Housing Development Authority to finance the economically mixed
project (the "Project") described on Exhibit A attached hereto:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE
COUNTY OF CHESTERFIELD, VIRGINIA THAT:
1. the ability to provide residential housing and supporting
facilities that serve persons or families of lower or moderate income
will be enhanced if a portion of the units in the Project are occupied
or held available for occupancy by persons and families who are not of
low and moderate income; and
2. private enterprise and investment are not reasonably expected,
without assistance, to produce the construction or rehabilitation of
decent, safe and sanitary housing and supporting facilities that will
meet the needs of low and moderate income persons and families in the
surrounding area of the Project and this Project will induce other
persons and families to live within such area and thereby create a
desirable economic mix of residents in such area.
Adopted by the Board of Supervisors of the County of Chesterfield,
Virginia, on the day of 1 2018.
EXHIBIT A
Architectural View of Proposed Apartments
GENERAL INFORMATION
15400 Westchester Commons Way,
Location
Tax ID 741-716-4414
Existing Zoning and Land Use
1-2 with CUPD; Westchester Commons
Shopping Center.
Size
4.41 Acres
Number of Apartment Units
238 Units: (95) 1 -bedroom, (143) 2 -bedroom
Location Map
C-Q,�0";)s
BOARD OF SUPERVISORS Page I of 1
AGENDA
yn
Meeting Date: July 25, 2018 Item Number: 13.13.2.
Subiect:
Approval of a Police Mutual Aid Joint Aviation Agreement Between the
Counties of Chesterfield and Henrico and the City of Richmond
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Chief of Police to execute the Police Mutual Aid Joint
Aviation Agreement on behalf of the Chesterfield County Police Department.
Summary of Information:
This Police Mutual Aid Joint Aviation Agreement is entered into between
Chesterfield County, Henrico County and the City of Richmond, pursuant to
Va. Code § 15.2-1724 and 15.2-1726 et seq., in order to establish and
provide for cooperation in the furnishing of police services. This
Agreement is an updated version of an existing Police Mutual Aid Joint
Aviation Agreement and the modifications made in the attached Agreement
account for organizational changes in this and other jurisdictions.
Modifications include the following:
1. Adding - On page 1 - Code of Virginia Title 15.2 Counties, Cities and
Towns Chapter 17. Police and Public Order. 15.2-1726. Agreement for
consolidation of police departments or for cooperation in furnishing
police services.
Preparer: Colonel Jeffrey S. Katz Title: Chief of Police
Attachments: Yes F-1 No #
C C ,) 0 7 9
CHESTERFIELD C011RTT'
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
2. Changing - On page 13 - the County of Henrico through the Chief of
Police to the County of Henrico through the Chief Administrative
Officer.
The Chief of Police for the City of Richmond endorsed the Agreement on
March 22, 2018, and the Chief of Police for the County of Henrico will
endorse after approval has been secured from the Board of Supervisors for
Chesterfield County for Colonel Katz to sign the Agreement.
WHEREAS, by this Agreement, Henrico, Chesterfield, and Richmond are
establishing the terms and conditions under which joint aviation services will be
provided by the parties of this Agreement.
NOW THEREFORE, WITNESSETH, for and in consideration of the monetary
payments described herein together with the mutual benefits to be derived by
Henrico, Chesterfield, and Richmond from this Police Mutual Aid Joint Aviation
Agreement, Henrico, Cbesterfield, and Richmond hereby covenant and agree as follows:
1, Upon execution of this Agreement, ajoint aviation unit will be created
by Henrico, Chesterfield, and Richmond. The unit will consist of police officers
from each jurisdiction and a supervisor from Henrico, and will be governed by an
advisory group. The advisory group will consist of one commander or his/her
designee from Henrico, one commander or his/her designee from Chesterfield, and one
commander or his/her designee from Richmond. The purpose of the advisory group
is to ensure that the objectives of this Joint Agreement and of the Joint Aviation unit
are met.
2. A) Chesterfield will designate three full tutu.: police officer pilots
lot -joint aviationunit assignment.All salaries, overtime, pensions, relief, disability,
workers' compensation, and other benefits enjoyed by t h e Chesterfield officers shall
extend to the services they perform under this Agreement. Each Chesterfield officer
shall be paid his or her salary and benefits by Chesterfield, irrespective of when,
where, or for what Pur -Pose the officer provides services pursuant to this Agreement.
B) Richmond will designate three full time Police officer pilots for
Page 2 of 13
joint aviation unit assignment. All salaries, overtime, pensions, relief, disability,
workers' compensation, and other benefits enjoyed by the Richmond officers shall
extend to the services they perform under this Agreement. Each Richmond officer
shall be paid his or her salary and benefits by Richmond, irrespective of when, where,
or for what purpose the officer provides services pursuant to this Agreement.
C) Henrico will designate three full time police officer pilots and a
supervisor for joint aviation unit assignment. This Henrico supervisor shall be the
unit supervisor as referred to in this Agreement. All salaries, overtime, pensions, relief,
disability, workers' compensation, and other benefits enjoyed by the Henrico officers
shall extend to the services they perform under this Agreement. Each Henrico officer
shall be paid his or her salary and benefits by Henrico, irrespective of when, where,
or for what purpose the officer provides services pursuant to this Agreement.
3. A) The primary purpose of this Agreement is to provide Henrico,
Chesterfield, and Richmond with the joint benefits of a police aviation unit, while
providing for the sharing of the associated costs of the unit and equipment.
B) The specific uses to which the joint aviation unit and aircraft
may be put are:
(1) Routine patrol of all geographical areas within
Henrico, Chesterfield, and Richmond for the detection of actions
or events requiring police service.
(2) Response to calls for service of a type that may benefit
from the presence of an aerial observation platform. These
include, but are not limited to:
(a) suspected or Mown criminal activities,
(b) lost persons, boaters in distress, and other
Page 3 of 13
similar instances;
(c) events wherein aviation support will restore
normal traffic flow; and
(d) accidents, fires, disasters, etc.
(3) Assistance in surveillances and/or the following of
criminal suspects.
(4) Securing aerial photographs to be used for project
planning, evidence, court preparation, training, and/or other
similar uses.
(5) Training, orientation, and maintenance flights.
(6) Transportation of prisoners from or to other
jurisdictions when it is determined by the unit supervisor or the
advisory ,group to be economically feasible and legally
permissible.
(7) Transportation of members of Elie Henrico County Police
Division, the Chesterfield Police Department, and
the Richmond Police Department, or other person(s) from any
jurisdiction to any other location for the purpose of
conducting County or City business provided, however,
that use of the aviation unit aircraft is approved by the
Chief of Police or his designee of the jurisdiction making the.
request -
(8) Any other purpose(s) related to County or City business
as determined to be proper by the unit supervisor or the advisory
group.
Rage 4 of 13
4. Tice joint aviation unit shall not be used for tasks for which
insurance coverage is not provided or for which coverage is excluded in the
insurance Policy referred to in #14 of this Agreement.
5. Officers assigned to the joint aviation unit shall be under the direct
supervision and control of the unit supervisor and shall, adhere to all joint aviation
unit policies and procedures specifically governing Unit operations. Failure
cc adhere to these policies andfor procedures may be grounds for dismissal from
the unit. Conflicts concerning either the content or applicability of aviation
unit policies and procedures will be resolved by the advisory group. Ln the event
the advisory group cannot reach a unanimous resolution, the matter will bereferred
through the chain of corturiandof the affected agency(s) for review and final
resolution, In all other respects, Officers assigned to the unit shall adhere to the
policies and procedures established by their respective jurisdictions.
6. Conduct which requires disciplinary action against a joint aviation
unit member shall Lv-- reported through joint aviation unit channels and the advisory
group to the appropriate official of the Henrico Police Division, the Chesterfield
Police Department, or the Richmond Police Department
7. The joint aviation unit will provide Federal Aviation Administration
(F.A.A.) certified instruction at no charge to the police officers assigned. The
assigned officers must complete, to the satisfaction of a F.A.A. certified flight
instructor and the unit supervisor, all phases of required flight training.
S. During the term of this Agreement, each jurisdiction shall, at their own
expense, provide a compatible radio communications system for each aircraft
assigned to the unit
9. Each Chief of Police shall be provided, prior to each calendar year, the
Page 5 of 13
proposed joint aviation unit budget for the following fiscal year. Not tater than January
I of each year, each agency will indicate its concurrence with the proposed joint aviation
unit budget so that each jurisdiction can incorporate the expenses of the proposed joint
aviation unit budget in the budget proposal submitted to its approving body. The
Chief of police of Henrico County shall have the responsibility for ensuring each
Chief of Police participating in this agreement receives the proposed joint aviation
unit budget in a timely manner. Changes to the joint aviation unit budget may be
made when agreed upon by the participating Chiefs of Police, based on the
allocation of funding from the approving bodies of the localities.
Upon receipt of an invoice, Chesterfield and Richmond shall
each promptly pay to Henrico one third of the joint aviation unit operating
expenses beginning on the date of this Agreement. The aggregate amount of each
jurisdiction's payment shall not exceed one-third of the expenses required to
Operate the unit, unless agreed to in advance by the Chief of Police from each
Iocality. Irrespective of the percentage use of the aircraft by each jurisdiction, the
operating expenses to be paid by Henrico, Chesterfield, and Richmond shall be
determined by summing the cost of each of the following items and dividing the
resultant total cost by three:
A • Aircraft and related equipment maintenance and repair:
B. Fuel;
C. Oil;
D. Charts, maps, and training materials;
E. Insurance;
F. Hangar rent based on most current lease;
G. Utilities;
Page 6 of 13
K Engine, propeller, & avionics replacement costs; and
1. Federal Aviation Administration (F.A.A.) and
Commonwealth of Virginia pilot certification fees.
In the event of a partial termination as provided in paragraph #17, and
notwithstanding the above, the remaining jurisdictions shalt share equally the joint
aviation unit operating expenses_
All payments and other performance by each jurisdiction under this
Agreement are subject to annual appropriations by the governing body of that
jurisdiction; consequently, this Agreement shall bind each jurisdiction only to the
extent that the governing body of that jurisdiction appropriates sufficient funds for
that jurisdiction to perform its obligations under this Agreement.
10. The services performed and expenditures made under this Agreement
shall be deemed for public and governmental purposes. All members of the
joint aviation unit shall have the same powers, rights, benefits, privileges, and
immunities in each jurisdiction.
l 1. The parties hereto, to the extent practicable, will share equally in
the use of the joint aviation unit; provided, however, that all non -regular patrol use of
the aircraft will be permitted through specific request(s) to the unit supervisor for
use on an as -needed and as -available basis.
Henrico, Chesterfield, and Richmond shall jointly own three aircraft,
the Cessna 182 RG Skylane #N737GD, the Cessna 172 Skyhawk #N321 ME and
the Cessna 182T Skylane #N60430.
If this Agreement should be terminated as provided in paragraph
#17, ownership of aircraft #N737GD, #N321ME and #N60430 shall rest
Page 7 of 13
absolutely in the parties not terminating this Agreement, if, and when, there is
no longer a Police Mutual Aid Joint Aviation Agreement in force between the
parties or any combination of the parties, aircraft #N737GD, #N321 ME and
#N60430 shall: ()) be sold to a third party and the proceeds of the sale shall
be disbursed in equal amounts to each party, or (2) be sold to one of the parties at
the fair market value of the aircraft on the date when there is no longer a
Police Mutual Aid Joint Aviation Agreement in place between the parties or any
combination of the parties. If the aircraft is sold to one of the parties, the
purchasing party shalt pay each of the other parties one-third (1(3) of the fair
market value, In any event, if aircraft #N7370D, #N32IME and #N60430 are ever
sold, each of the parties shall receive one-third (1t3) of the net proceeds of the sale.
12. There shalt be no liability to any of the parties to this
Agreement, or reimbursement from any of the other parties, for injuries to
police personnel or damage to police equipment caused by or arising out of acts
taken pursuant to this Agreement. The parties shall have no liability to either of
the others for injuries to equipment or personnel incurred when members of the
unit are going to, operating in, or returning from another jurisdiction. There shall
further be no liability to any of the parties for any other cost associated with or
arising out of the rendering of assistance pursuant to this Agreement and the
operation of the joint aviation unit.
13. No party to this Agreement shall be liable to any other party hereto
for any loss, damage, personal injury, or death to police personnel or other persons
or equipment resulting from the performance of this Agreement, whether such
loss, damage, personal injury, or death occurs within or without the jurisdictional
boundaries of Henrico, Chesterfield, or Richmond,
Page 9 of 13
14. Henrico, Chesterfield, and Richmond each understand that an
aircraft liability and property damage insurance policy, concerning joint aviation
unit aircraft, is presently in effect and will be renewed annually. The parties
agree that none or the aircraft shall be used for any purpose not authorized by or
insured under this insurance policy or for any purpose excluded by such
insurance policy. The parties further agree that, in the event of cancellation of the
above described insurance policy, this Agreement shall terminate upon the effective
date of such cancellation.
15. All persons serving under this Agreement, including members of the
joint aviation unit, shall not become involved with police or Iaw enforcement
matters outside of their respective jurisdictions other than those matters clearly
pertaining to joint aviation unit operations and permitted by this Agreement.
16. This Agreement shall remain in effect u ntil it is terminated i n
accordance with the provisions of Paragraph 17.
IT This Agreement may be terminated at any time by either the
Henrico County Chief of Police, the Chesterfield County Chief of Police, or the
Chief of the Richmond Police Department. Termination shall be effective sixty
(60) days after delivery of a written notice by the Chief of Police of the
terniinating jurisdiction to each of the Chiefs of the remaining jurisdictions
IS. Upon execution of this agreement, all other previous agreements are null
and void. If such action is taken by the Chief of the Henrico County Police Division, there
shall be a complete termination of this Agreement. If Stich action is taken by one of
the other Chiefs, there shall be only a partial termination of the Agreement and
the remaining two jurisdictions shall continue to constitute the unit.
In tate event of a complete termination engendered by the withdrawal of
Page 9 of 13
Henrico from the unit, Richmond and Chesterfield, within folly -five (45) days of the
delivery of the notice of termination, may enter into a Police Mutual Aid Joint
Aviation Agreement between these two jurisdictions (and only these two jurisdictions)
to commence upon the termination of this Agreement. Under such a circumstance,
ownership of aircraft #N737GI3, #N321ME and 4N64430 shall rest absolutely in
Richmond and Chesterfield while their Police Mutual Aid Joint Aviation Agreement
remains in place.
In the event of a partial termination engendered by the withdrawal of Richmond
or Chesterfield, this Agreement shall remain in force for the remainder of its term.
Further, the remaining patties to the Agreement may renegotiate and enter into
subsequent Police Mutual Aid Joint Aviation Agreements and ownership of aircraft
#N737GI3, #N32I ME and #N6043Q shall rest absolutely in these jurisdictions
while any Police Mutual Aid Joint Aviation Agreement between these parties
remains in force.
In the event of a partial or complete termination of this Agreement, the
parties agree that, in any subsequent Police Mutual Aid Joint Aviation Agreement,
they will include the provisions of paragraph lI of this agreement concerning
disposition of the aircraft #N737GD, #N321 ME and #N60430.
In the event of a partial or complete termination, the prorated share of all expenses
accrued through the effective date of such termination, upon receipt of an invoice, shall be
paid promptly to lienrico.
1.9, 11ie paries to this Agreement recognize that they are each fully capable
of independently providing police aviation services to adequately serve their respective
jurisdictions and political subdivisions, The governing bodies of the parties to this
Agreement each agree that this Agreement shall neither be used against each of the
Page 10 of 13
counties in any future annexation proceedings nor shall any cooperative undertaking
arising out of this Agreement be used against each of the counties in any future
annexation proceedings. This cooperative Agreement is entered into to benefit the
citizens of Henrico, Chesterfield, and Richmond and no adverse inference is to be
drawn from the joint activities undertaken, and shall be without prejudice to either of
the counties.
24. Henrico County, as the fiscal agent, will establish and maintain a
separate account (the 'reserve account") and accounting for all funds reimbursed from
the state for completed extradition. Funds will be used to support expenditures of the
joint aviation unit deemed necessary under the following provisions:
A. bequests to use these funds will be made by the Unit Supervisor.
B, All the member jurisdictions must approve expenditures from the
reserve account.
C. Henrico County, as the fiscal agent, will provide an annual
report to the member jurisdictions detailing year to date reimbursement. and
expenditures from the reserve account.
I?. If one of the parties to this agreement withdraws from the
agreement, their monies in the reserve account will stay in the reserve account to be
used for the needs of the joint aviation unit. Approval to spend this money will rest
with the remaining parties. If there is no longer a joint aviation agreement, the funds in
the reserve account will be divided equally among the original three parties.
'I'lte County of Henrico, Virginia through the Chief of Police; the County of
Chesterfield, Virginia through the County Administrator; and the City of Richmond
through the Chief Administrative Officer have executed this Police Mutual Aid Joint
Aviation Agreement pursuant to the signatory authority granted by their respective
Page 11 of 13
governing bodies. Signatory authority is completed by each agency independently
and each shalt provide the other signing agencies with a copy of the executed copy of the
signatory page indicating their concurrence with the t e r m s of this Agreement,
which shall be effective on 2418, and continue in accordance with the
agreement unfit terminated in accordance with the provisions set forth above.
««<ENDORSEMENTS ON FOLLOWING PAGEy»»
Page 12 of 13
Approved as to form:
County Attor-acy,
Approved as to foram:
County Attorney
COUNTY OF HENRICO, VIRGINIA
Humberto 1. Cardouncl, Jr.
Chief of Police
COUNTY OF CHESTERFIELD, VIRGINIA
By
Jeffrey S. Katz
Chief of Police
CITY OF RICHMOND, ViRGINHA
By By
Se re na C u f re C'G I C n / lfred Durham
vChierAdmini'araily fficer Chief of Police
Approved as to Form:
City Attornev
Page 13 of 13
1EA� D
11-14, 1'71)
" :'; � q "'I, 0a0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: July 25, 2018 Item Number: 13-13.3.
Subiect:
Award of Construction Contract for Athletic Field Lighting at River City
Sportsplex
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to authorize the County Administrator
to award and execute a construction contract, in the amount of $788,984, with
Farmville Excavation T/A Icon Sign and Lighting for the IFB-18-000349
Athletic Field Lighting at River City Sportsplex.
Summary of Information:
The project scope is installation of athletic lighting for fields 10-12
located at the rear of the River City Sportsplex. This work is the second of
four planned major improvements to the site contained in the FY18 CIP.
Subsequent improvements will add parking and additional restroom/concession
to rear three fields. The lighting source will be LED fixtures which will
greatly lower operating costs and longevity of the system. Lighting will
expand use of the rear fields for general public and tournaments. Funding is
available from Parks' CIP. Staff recommends approval.
Preparer: Dr. James D. Worsley Title: Director, Parks and Recreation
Preparer: Meghan Coates Title: Director, Budget and Management
Attachments: El Yes 0 No #,v%.3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
IiA4 t.
Meeting Date: July 25, 2018 Item Number: 13.13.4.
Subject:
Donation of Surplus Self -Contained Underwater Breathing Apparatus (SCUBA)
Equipment to the Virginia Port Authority's Maritime Incident Response Team
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to approve the donation of surplus SCUBA equipment to
the Virginia Port Authority's (VPA) Maritime Incident Response Team (MIRT), a
broad maritime response organization comprised of local, state, and federal
agencies that includes Chesterfield Fire and Emergency Medical Services.
Summary of Information:
Chesterfield Fire and Emergency Medical Services recently upgraded its
inventory of SCUBA equipment used for rescue and recovery operations to a
safer and more efficient supplied -air system. While the former SCUBA
equipment is incompatible with the new supplied -air system, many of the
component parts are compatible with and will support on-going maintenance and
repair of the older SCUBA equipment used by various VPA MIRT dive teams in
the Hampton Roads area. As a condition of the donation, the receiving entity
will be required to provide written acknowledgement that the surplus SCUBA
equipment is accepted in an "as -is" condition with no assurances or
guarantees conveyed.
Preparer: Edward L. Senter, Jr.
Attachments: El Yes
Title: Fire Chief
0 No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: July 25, 2018 Item Number: 13.13.5.a.
Subiect:
Set August 22, 2018 for Public Hearing on Code Amendment Relating to the
Northern Jefferson Davis Highway Design District
County Administrator's Comments:
County Administrator:
Board Action Requested:
Set August 22, 2018 for public hearing on attached Code Amendment Relating to
the Northern Jefferson Davis Highway Design District.
Summary of Information:
Following a public hearing on June 19, 2018, the Planning Commission by a
vote of 3-0, Mr. Sloan and Mr. Jones being absent, forwarded a recommendation
of approval on the attached code amendment.
Consistent with the recommendations of the recently adopted Northern
Jefferson Davis Special Area Plan, the amendment provides revisions to design
standards and other ordinance provisions related to Office, Commercial, and
Industrial districts located within the Northern Jefferson Davis Highway
Design District (NJDHDD). The recommendations also include proposed
amendments to the existing design district maps for the Emerging Growth and
Post Development Design Districts based upon revisions to the NJDHDD area
map.
Attachment A: Code Amendment Northern Jefferson Davis Highway Design
District- Blackline Version
Attachment B: Code Amendment Northern Jefferson Davis Highway Design
District- Clean Version
Preparer: Andrew Q. Gillies
Attachments: 0 Yes 1-1 No
Title: Director of Planning
Attachment A- Blackline Fersion
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-53,19.1-236,
19.1, -247,,19.1 -253,19.1-263,19.1-341,,19.,1-346,,1,9.1,-377,19.1-378 & 19.1-379
OF THE ZONING ORDINANCE RELATING TO NORTHERN JEFFERSON DAVIS HIGHWAY
DESIGN DISTRICT
131," TCORDAINEDby the Board of` Supervisors of Chesterfield County:
(1) 7'&'it,Seeflons 19.1-53119.1-236 ), 1.9.1-247, 19.1-253, 19.1-263, 19.1-341, 19..1-346), 19..1-377, 19..1-
3
9.1-263,19.1-341,19.,1-346,19.,1-377,19..1-
3 78 & 19.1-379 cif the (,ode of'the Counly ol'Chesteifieh.,4, 1997, as amended, are amended and
re-enacted, to read as follows:
000
Vendor, outdoor, fruit, vegetable and prepared food
1. C-2 District:
a. Sales are restricted to retail of fruits, vegetables and prepared food;
b. Use is located on property occupied by a permanent use;
c. Use is located where improved permanent parking facilities are available for use;
d. Required minimum and most convenient parking spaces for the permanent use are not used;
c. Vendor areas are either:
• setback.]. 00 feet from R, R-TH or R -MF property, or A property designated for residential
use on the comprehensive plan; or
• sales areas are separated from such property by a permanent building;
1'. Vendor areas con6orni to the setback requirements or the district except in 171ttrick. Special
Design District or the Northern. Jefferson Davis Highway Design District where use may be
located within permitted hardscaped pedestrian areas;
g. 1. stand not to exceed 200 square feet is allowed;
h. 1. properly licensed, inspected and operative truck or other vehicle associated with the vendor
use is parked;
i. Use is not operated more frequently than 3 consecutive days nor more than 3 days in any 7 day
period beginning on Monday and ending on Sunday;
j. Hours of operation is limited to those of the permanent use;
k. Stand, vehicle, signs, trash, debris or other material associated with, or resulting firom, the use
is removed no later than 24 hours :following the end of each sales period.
2. C-3, U-4, C-5 Districts:
a. Sales are restricted to retail of fruits, vegetables and prepared food;
b. tJse is located on property occupied by a permanent use;
c. Use is located where improved permanent parking facilities are available for use;
d. Required minimum and most convenient parking spices for the permanent use are not used;
c. Vendor areas are either:
• set back 1,000 feet from R, R-TH or R -MF property, or A property designated for
residential use on the comprehensive plan; or
• sales areas are separated from such property by a permanent building;
f. Vendor areas conform to the setback requirements or the district except in the Northern
Jefferson Davis Highway Design District where use may be located within permitted
hardscaved pedestrian areas, and
g. Stands, vehicles, signs, trash, debris or other material associated with, or resulting from, the
use is removed no later than 24 hours following the cessation of the use.
000
000
Notes for Table 19.1-236.A.
[1] In the Northern Jefferson Davis Highway Design District -4 r-i40F, parking requirements for
nonresidential uses shall be based upon the lesser of that outlined in the Table or 4.4 per 1000 s/f of gfil.
[2] In the Northern Jefferson Davis ItighwayL)esign.l.)istrict4.,F, Employment Center, Special Design
Districts and C -I Districts, the required nurnber of parking spaces may be reduced by 101/,o if the
development contains a sidewalk or other pedestrian system which connects, or will connect, to existing
or future sidewalks or pedestrian systems.
[3] In the Northern Jefferson Davis Highway C49+ider—Design District and Special Design Districts, for
nonresidential uses parking spaces in a road may be counted toward the required number of parking
spaces when more than 1/2 of the space adjoins the use.
[4] Within a non-residential development adjacent to a bikeway required by Sec. 19.1-208,, the number of
parking spaces may be reduced by I for each 6 bicycle storage spaces, with a maximum reduction of 3
and provided a minimum of 5 parking spaces shall be provided.
51 For residential uses, parking spaces within a garage or an enclosed or covered space may be counted
toward parking requirement,,,.
[6] In an 1/111-1 District, one of the required parking spaces may be located in a common parking area within
the park.
7] If a drop-off or pick-up area is provided directly from vehicles to the building, stacking space shall be
Provided. 11'such an area is riot provided, 5additional parking spaces shall be installed. If care is provided
for school age children, a sidewalk shall be installed from the building to the school bus stop for the
facility.
[81 In the Ettrick Special Design District, parking requirements for the use shall be based upon 2.2 parking
spaces per 1,000 s/f of gfa.
[9] The required number of spaces shall be based upon the square footage of the outside dining that exceeds
20 percent of the gfia of the associated principal use.
000
A. Setbacks ajoji2 Roads and Buffers.
Preservation. Existing trees and shrubs within required setbacks along roads and buffers shall
be retained to provide continuity, improve buffering, and minimize new landscaping that
requires watering,-; e�EeeFA �haI, in +he Nef4hefn Jleff�r-seft Davis Highway De.sigfi Dis+fie4, 4fee
1 10 44et--44h
Pfesefva.1-on shall not be fequifed along a fead whe.fe pafl6ng is leeated within e
fea4- At time of plan review, removal of existing healthy vegetation may be approved to
accommodate vehicular access or utilities that run generally perpendicular through the setback,
or buffer, or as necessary to accommodate healthy vegetative growth.
000
000
B. Required Landscaped Area.
3A'i+h the e�ieep+ieti of patleiiig fli-eas in +he Net4hefft 4eff"efseii Da�vis Highway Design Pistfie+,
pLlaved parking areas shall have 30 square feet of interior landscaping for each space. Required
landscape areas for individual type trees shall be as per Table 19.1-253.B.
Notes for Table 19.1-253..B.
I I If approved through plan review, a maximum of 10 percent of the required area
may be smaller.
21 In lieu of planting in isolated areas, required trees may be planted in continuous
planting islands, as specified herein.
000
A. Buffers bet-vveen Different Zoninj! Districts.
000
2. Buffer Widths. Buffers shall be provided between different zoning districts as outlined in
Tables 19.1-263.A.1.a. and 19.1-263.A.l.b.
000
Note for Table 19.1-263.A.1.b.
(11 g
,a,;.,,, a s to by , R4 -4,,,.W .,, 14GL-fir. ,-,e,,.,; the
Except for C-5 and 1 Districts, the buffer width may
be reduced as follows:
a. 10 feet in width with a wall provided along the property line. The wall
must be a minimum of d feet in height, composed either of brick, stone or
other durable masonry material approved by the Planning department.
h 5 feet in width with a wall as outlined in footnote l .a. provided alone the
property line where the only use within 45 feet of the properly line is
automobile parking
c. No buffer for a building if the building wall adiacent to the propeiiy l'i'ne
has no openmp_s, and no Openings occur within 10 feet of the property line.
Remainder of buffer to be 25 feet or as provided in footnote l.a and b.
[2] For a C-5 district, the buffer may be reduced to 15 feet with a wall, as outlined
in footnote La., along the, property line, with upward growing evergreen trees
planted 10 feet on center for the length of the wall.
d v �
000
The provisions of this division apply to 0, C and I zoned propetly in Emerging Gro -"4h Design
District as shown on the zoning maps. The Ellnerging Growth Design I I )istrict is generally the area
as shaded in Figure 19.1-341.
MAP TO BE I )EILEAT'll )
NE, W
MAP
000
A. 'rhe provisions of this division apply to 0, C and I zoned property in Post Development Design.
17i strict.
B. The Post Development Design District shall be comprised of the following areas as generally
shown on the zoning males and described as follows:
000
Jefferson Davis Highway:
a. Eastern area, from the county line to south line of
Proctors Creek, extending4 414P from
f
beuiidaeq Af ii;; i�]� lerti, jefferson Davis
q-;ghway Desigii Distfiet, to—the center line of
Interstate 95 to the James River, neA14 4 Pi-eetai-s
Gfeel, The eastern area also includes an area from
Proctors Creek to the centerline of Coxendale Road
extending east from the center line of Interstate 95
to the boundary of the Emerging Growth District,
east . The eastern Jefferson Davis Highway Post
Development Design District is generally_ the area as
shaded in Figure 19..1-346.13.2.a.;
MAP TO BE DELETED
MW MAP
Central area, from center line of Route 288 to the centerlineof' West Hundred Road
extendinv), west from the center line of Jefferson Davis Highway to the center line of
Interstate 95. The central area also includes an area of—from the center line of Route 288
to center line of Old Bermuda Hundred Road- The llvid-4h „-C
distf-iet is extending a minimum of 800 feet east aides of the
centerline
line of Jefferson Davis Highway and from the center line of
.West Hundred Road to center ]me of Old Bermuda flundred Road
extending a minifflUrn of (SOO feet west of the center line of Jefferson
Davis FE�,)hwav, but if any portion of a project extends further than
800 feet, the requirements apply to the entire project. The central
Jefferson Davis Highway Post Development Design District is
generally the area as shaded in Figure 19.1-346. B.Ib.;
MAP TO BE DELETED
000
Nl-,,W MAP
I �,d L),21
The purpose and intent of the Northern Jefferson Davis Highway Design. District is to recognize
the opportunities to shape patterns of development in accordance with the oafs, guidelines, and
recommendations of the Northern Jefferson Davis Special Area Plan. The requirements are
designed to enhance the quali!y, appearance and functions of development along Jefferson Davis
1-fighwa and connecting roads and to foster the creation of a higher density and pedestrian -
friendly environnient.aFOa IS HIMEtHO 114111 @144fifl-nee develapmeii4 pattems.
The provisions ol"this division apply to 0, C and T zoned property in the Northern Jefi'erson, Davis
Highway Desi m District as shown on the zoning maps. The Northern Jefferson Highway Design
District is generally 4ot1i-the area* as shaded in Figure .1.9.1-378.
MAP TO BE DELETED
MOMART5 M-10
000
A. Building and Parking. Buildings and parking in Northern JetTerson Davis Highway Design
District shall meet the requirements outlined in 'Tables 1.9.1-379.A.1 and 19.1-379.A.2:
A.
EBM=
Building Setbacks (feet)['] /Required Perimeter Landscaping
a.
Limited access
401C,
1.
Road type
b.
Collector or mM, or arterial
15/J2,54IIl
c.
Other roads
2.
Interior side
a.
Adjacent to A, R, R -':CII, R -NE or N.E.
25/13-20131
yard
b.
Adjacent to 0, C or I
t4
a.
Adjacent. to A, 1�, R-TI1, R -MF or N41-1
25/1344P]
3.
Rear yard
b.
Adjacent to 0, C, or I
OL41
B.
Parking Setbacks(feet)
N /Required Perimeter Landscaping
a.
Limited access
401C
1.
Road type
b.
Maj or arterial
15/J' nn
444L541161 L7
c.
Other roads
15/J-47�-
p44L;4jjkjU7
2.
Interior side
a.
Adjacent to A, R, R-TH, R -MF orMTI
4,qaww
yard
b.
Adjacent to 0, C or 1
(*41
a.
Adjacent to A, R, R-TH, R -MF or Nffl
131*+F+
3.
Rear yard
b.
Adj acent to 0, C or 1
0U
C. BLiilclinglleights(iiiiximw-n)PI I Lesser of 3 stories or 45 feet -1911"'I
10
Notes for fable 19.1-379.A.1.
[1 ] Setbacks may be impacted by Buffer, Setbacks—Gencrally, Pennitted Yard Encroachments for
Principal Buildings, Floodplain or Chesapeake Bay regulations.
[2] Setback must be sufficient to allow for required improvements to include sidewalks, bikeways,
landscaping, street trees and streetlights Th " :' 't ^ t h„- - Q`a t„ r, _'_84 a -'J G@nt t„ ,,,-OPerty
design }ted
[3-1Setback shall meet the provisions for buffers as provided in Table 19.1-263.A.1.b. or listed
setback.
[4] Except where adjacent to I districts, for lots having a use first pennitted in the C-5 district the
setback shall either be 25 feet with perimeter landscaping J or 15 feet with a 6 foot masonry
along the property line, with upward growing evergreen trees planted 10 feet on center for the
length of the wall.
[5-1 Where buildings are constructed along an external road, no more than one row of parking, and
associated drive shall be located between the road and the building.For internal roads, no parking
shall be provided between buildings and the road.
[6-1 Exceptas provided for the single row of parking in footnote 5, parking shall be set back no closer
than the front facade of the building it serves and be located behind architectural and/or
landscaping features. Decorative architectural and/or landscaping features shall be designed to
reduce open views of parking from the road and include improvements which accommodate
pedestrian travel across storefronts, between buildings, and between sites.
{3}[U For parking areas accommodating recreational equipment
fe, tractor trailers, or motor vehicles, the setback for spaces shall be increased to 50 feet-
nnj=ca-r.-.. , "d`oat"-ca'z" :>=shad. -1-13 f-h.,,I� 111 I .,:,twit,h Dom.,-,,,�,t,.-T .,,.],.,.,,,,.,�, tiT „I.,�r1-�,�t,,,;t-4,;,,
�H-£i6�iliEl,�i
-,i tff clef••, or etef „ehieles the setbeek .ha!! leo :. „�F
is aoc ropey
is eceiipied by a dwellmg,ng such
tea-
1-74 U1 f.:leight limits are subject to Article IV, Division 2.
f.94 9 Subject to Footnote 5, the, height of offices, hospitals and hotels may be increased to the
lesser of 12 stories or 120 feet, but within 100 feet of undeveloped R, R-TI3, R -MF, Nfll or A
property, height shall not exceed lesser of 3 stories or 50 feet.
{)} 10 Within 200 feet of a developed residential neighborhood, the height shall not exceed the
lesser of 2 stories or 30 feet unless there is an existing dwelling more than 2 stories within 100 feet
of the common bouaidary of the neighborhood, then the height may be increased to the height of
the dwelling, but not more than the maximum permitted height.
11
2. Tnteriorside
a. Adjacent to A, R, R-TH,
4_4U1[-Sjt6f
44
4431f&w
R -VP" or MTI
yard
b. Adjacent to 0, C or I
15/j4liM
15/i(AC61
15/T41141161
a. Adjacent to A, R. R -TIT, R-
�{4RMM a*WUR 4WiL
3. Rear yard -N/IF or M-1-1 I 6 15/J4uu§l b. Adjacent to 0 C or 15/J4HlU 15/J4H1U I —
IC. Building Heights (maximum) DJ
1. 1-1 District Lesser of 3 stories or 50 feet
2.:[-2 and 1-3 District 150 feet M"IM-1
12
Notes for Table 19.1-379.A.2.
[11 Setbacks may be impacted by Buffer, Setbacks—Generally, Permitted Yard Encroachments for
Principal Buildings, Floodplain or Chesapeake Bay regulations.
[2] The setback shall be increased by one foot for each foot the building exceeds 45 feet in
hei Lt.;4P4=., �,g�ha1J nca,
'he F@qi4i Fed 4parkwing is 1,,,,,,+„7 lg,,q 44;A n 10 1'----1 I' ere the read.
131 Setbacks shall correlate with that required for buffers as provided Table 19.1-263.A.1.'b.
- 4l Peritn't'r 1-3 District. his setbaek Fahy be
reduGed to 0 feet ad; a
f9r USGS Gil t4O sig p
if
11 - 0411G 1)44ddiflg along SUGh ffepeFty line has ne epenings other than !lese requiredby-140
4rR
{x}[51 For parking areas accommodating recreational equipment hfwior-e,
tractor trailers, or motor vehicles, the setback for spaces shall be increased to 50 feet ffn4_any-JFF�
8 1
@R'iffIg S44614 RF@F*S MR�' >e qk#I;A6;4 I W 4�4 with Perimeter Landscaping 4--B planted within the
setback.
6 4-orparking areas accommodating recreational
equipment having, a lengtli of;25 foot oFrAor-e, tractor trailers, or motor vehicles, the setback shall be
increased to 30 feet with Perini eter Landscaping J.
[6] �'ef pHf king iFF eas aeeoreffl )datift atitoi:flobil es than 25 feet
4the ad"ef:4 pfepe” fer f9enfesidential use
by we plan d is, -not
OGG'apied by a dwelli,-&
WtbaGk may be FeduGed to ;�'Gro. Tf 1,4G� RdjRGO44t j;
4�' R 4W@1419g, tli@ S@tbRG!E MR5' 4@ F@dUG@d to (4 f�Rgt 4.*Fth A 4 feet liig4 f@BG@ FAqRg s+464 pF8POFPY'
line,
t;1-V,4H44F4IE4'og RFORS, FGG9MBI9Jat;R'Q, FGGFea4;---1
quipm—A _.gt4i 42feet „r,, er tract,,.
f,94L2j_Tleight limits are sutliect to Article TV, Division 2.
H.L��Subject to Footnote �9, height of offices, hospitals and hotels may be increased to the lesser
of 12 stories or 120 feet, but within 1.001 feet of undeveloped R, R.-TH, R- MF, MIJ or A property,
the height shall not exceed lesser of 3 stories or 50 feet.
{4-Q4}) Within 200 feet of developed residential neighborhood, the height shall not exceed the
lesser of 2 stories or 30 feet, unless there is an existing dwelling more than 2 stories within 100 feet
of the common boundary of the neighborhood, then the height may be increased to height of the
dwelling, but not more than the maximum permitted height.
B. Drive -iii or QHve Through Facilities, Gasoline Pumps and Associated Drives. Except as
provided herein, drive-in or drive through facilities and gasoline pumps shall not be located
between a building and the road. Gasoline pumps and associated drives shall meet the setback
requirements for parkingA-;-: eqoipmef4 lesS thii-44 2_5 46,84 io lef4g4li-
+" I -i-4-411-4-1 i-14- T_ Res 1 P. 1 �:79. A. 4. aHj A.Q. The director of planning may permit location of gasoline
pumps between building and a collector or arterial road where Punil) canopies are architecturally
compatible with the building and the view ol,'purnps.From roads is minimized by 3 to 4 foot high
decorative walls. fencing, ever--reen hedges or a combination thereof. Hedges shall be maintained
at a height of 3 to 4 feet.
C. Oflier Required Conditions.
13
1. Architecture Generallv.
genefally shown in Figure 19.1 378. In addition to the
requirements of See. 19.1-31.7, buildings shall meet the following architectural requirements:
', iii4inished eeffugated .
2. Area B.
,
a. Facades visible from a road or from property that is zoned, or designated on the
comprehensive plan for residential use shall not be constructed of unadorned concrete
block, corrugated metal or sheet metal; and
b. Use of different materials on different facades shall be permitted, but architectural
materials inferior in quality, appearance or detail to any other facade on the same building
shall not be used. The director of Planning may-pennit use of inferior materials on a portion
of facade where determined such portion is not visible by the public from on or off-site.
2. Building Design. Buildings along a road shall incorporate features that contribute to a street -
focused, pedestrian -scale development style to include. but not be limited to, the following
a. Any building along a public or private road shall architecturally front and have main
entrances that face, such road. For corner lots this shall applyto one such road.
b. The first floor of any building shall incorporate storefront windows and pedestrian
entrances facing the road. Pedestrian entrances shall either connect directly to the sidewalk
along, the road or to a sidewalk that connects to the sidewalk along the road. and
c. Where building lengths exceed 250 feet. buildings shall provide breezeways or similar
designs to accommodate pedestrian access to parking located to rear of building. The
director of planning may grant relief to this provision where it is determined that the intent
to provide frequent and reasonable pedestrian access through or across sites is provided
through other design means
3. Sidewalks and Pedestrian Amenities Generally. Sidewalk and pedestrian ways shall be
provided along roads, from parking areas to uses and as pedestrian connections from projects
14
to adiacent development and sidewalks along roads. Exact location, treatment, design and use
of sidewalks and pedestrian amenities shall be determined at time of plan review. Prior to plan
approval, easements, acceptable to the Planning Department shall be recorded across such
improvements to allow public use.
4. Uses Permitted in Hardscaped Pedestrian Areas. Hardscaped pedestrian areas may be
located within required setbacks between buildings and roads. Such areas shall not encroach
onto required sidewalks or bikeways. Hardscaped pedestrian areas shall be designed to
facilitate, and include amenities to support, outdoor gatherings and activity such as dining,
temporary vendors, civic or community events or seating areas. The areas may also include,
but are not limited to, pedestrian amenities such as foundation plantings, street furnishings.
benches, bike racks and trash receptacles.
5. Road network arrangement. Roads and private pavement serving the development shall be
arranged so as to accommodate a pedestrian friendly street focused environment and meet the
following:
a. Roads and private pavement shall be arranged in an interconnected grid pattern of walkable
blocks.
b. Blocks shall have a maximum length of 400 feet, orrop vide pedestrian short cuts at mid -
block locations to facilitate foot traffic between parallel roads.
c. Arrangement shall accommodate amenities to include sidewalks, bikeways, street trees,
Pedestrian street lighting, pedestrian crosswalks, and on -street parking; and
d. ' liese improvements shall be developed in conjunction with projects they are intended to
serve.
6. Road and Private Pavement Design
a. Roads, unless otherwise specified by VDOT, and private pavement shall have concrete
curb and gutter. Roads that accommodate general traffic circulation, as determined by the
director of transportation, shall be designed. and constructed to, VDOT standards and taken
into the state system; and
b. Roads and private pavement with on -street parallel parking shall narrow at intersections to
the minimum width necessary to accommodate the travel lanes of the associated road or
private pavement and the narrowed portion shall include a tangent length sufficient to
accommodate the width of a. crosswalk �erpendicul w to the curb line.
7. Bikeways. In addition to the bikeways required by Sec. 19.1-208, bikeways shall be provided
throughout projects to connect uses. open spaces, and common areas within the project. If
approved by VDOT, such facilities should be located within right-of-wav, otherwise the
facilities shall be located in a public easement which establishes maintenance provisions by
underlying owner owner's association or other parties as approved at time of plan review. If
15
the development is located adjacent to a bikeway required by Sec. 19.1-208., bikeway(s) shall
be provided to connect to those shown on the Plan as well as to adjacent property, nearby
public facilities, and other nearby projects, as determined at the time of plan review.
8. Street Trees. Except as provided herein street trees shall be provided in accordance with See.
19.1-252. Within sidewalks and other hardscaped areas tree wells shall be gated. Unless
otherwise approved at the time of site plan review, the same species shall be used along a road
and within a project and maintenance of such trees shall be provided by adjacent owner. If
approved at time of plan review, large deciduous trees as required to meet perimeter
landscaping requirement along a road may be located and arranged so as to serve as street trees.
9. Exterior hhilitin2. In addition to the requirements of Section 19.1-205., the following
standards shall be met:
a. Streetlights. Within required setbacks along roads, pedestrian scale streetlights shall be
installed as follows:
• Streetlights shall be designed to enhance the pedestrian character of the design district
and be compatible with development standards of the district. The design of fixtures
poles and lamps shall be consistent along a road.
• Streetlights shall be spaced generally 60 feet on center and be located a maximum of 5
feet from right-of-way unless otherwise approved through plan review: and
• Fixture mounting heights shall be limited to 12 to 1.5 feet above the finished grade.
b. Other Exterior Lighting. With the exception of pedestrian scale streetlights, exterior
lighting shall comply with the following
• Exterior lighting shall be designed to enhance the character of the design district and
be compatible with development standards of the district:
• Freestanding lights shall not exceed a height of 20 feet above finished Bade: and
• Building mounted lights shall be no higher than the roofline or parapet wall.
10. Shared Cross Access. Direct and convenient onsite vehicular circulation and reciprocal access
between properties shall be provided. The intent is to require shared access drives located to
the front or rear of buildings fronting Jefferson Davis Highway.
11. Deck Parking. Deck parking structures shall either have commercial or office uses located
alb the ground floor or be located behind another building located on the lot.
(2) That this ordinance shall become effective imtnediately after adoption.
1928:112805.1
16
Attachment B -Clean Version
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-53,19.1-236,
19.1, -247,19.1-253,19.1-263,19.1-341,19.1-346,19.1-377,19.1-378 & 19.1-379
OF THE ZONING ORDINANCE RELATINGTO NORTHERN JEFFERSON DAVIS HIGHWAY
DESIGN DISTRICT
13E IT ORDAINED by the Board of Supervisors of Chesterfield County:
(I) That .Sections 1,9.,1 -53,19.1 -236,19.1-247,1,9.1-253,.1,9.1-263,19.1-341,19.1-346,19.1-377,
19.1-3 78 & 19.1-3 79 of'lhe Code (?fthe 1 qf'(-heslerfield, 1997, as arnended, are amended and
re-ene,wted, to read asjbllows:
000
Vendor, outdoor, fruit, vegetableaud prepared food
1. C-2 District:
a. Sales are restricted to retail of fruits, vegetables and prepared food;
b. Use is located on property occupied by a permanent use;
c. Use is located where improved permanent parking facilities are available for use;
d. Required minimum and most convenient parking spaces for the permanent use are not used;
e. Vendor areas are either:
• setback 100 feet from R, R-TH or R -MF property, or A property designated for residential
use on the comprehensive plan; or
• sales areas are separated from such property by a permanent building;
f. Vendor areas conform to the setback requirements of the district except in Ettrick. Special
Design District or the Northern Jefferson Davis Highway Design District where use may be
located within permitted hardscaped pedestrian areas;
g. 1 stand not to exceed 200 square feet is allowed;
h. I properly licensed, inspected and operative truck or other vehicle associated with the vendor
use is parked;
i. Use is not operated more frequently than 3 consecutive days nor more than 3 days in any 7 day
period beginning on Monday and ending on Sunday;
j. Hours of operation is limited to those of the permanent use;
k. Stand, vehicle, signs, trash, debris or other material associated with, or resulting from, the use
is removed no later than 24 hours following the end of each sales period.
2. C-3, C-4, C-5 Districts:
a. Sales are restricted to retail of fruits, vegetables and prepared food;
b. Use is located on property occupied by a permanent use;
c. Use is located where improved permanent parking facilities are available for LIS(-';
d. Required minimum and most convenient parking spaces for the permanent use are not used;
e. Vendor areas are either:
• set back 1,000 feet firom R, R-TH or R -MF property, or A property designated for
residential use on the comprehensive plan; or
• sales areas are separated from such property by a permanent building;
C. Vendor areas conform to the setback requirements of the district except in the Northern
Jefferson Davis Highway Design District where use may be located within permitted
hardscaped pedestrian areas; and
g. Stands, vehicles, signs, trash, debris or other material associated with, or resulting from, the
use is removed no later than 24 hours following the cessation of the use.
000
000
Notes for Table 19.1-236.A.
[1] In the Northern Jefferson Davis.1-fighway Design District, parking requirements for nonresidential uses
shall be based upon the lesser of that outlined in the Table or 4.4 per 1000 s/f of gfa.
[2] In the Northern Jefferson Dav is Highway Design District, Employment Center, Special Design Districts
and C Districts, the required number of parking spaces may be reduced by 10% if the development
contains a sidewalk or other pedestrian system which connects, or will connect, to existing or future
sidewalks or pedestrian systems.
[3] In the Northern Jefferson Davis Highway Design District and Special Design Districts, for nonresidential
uses parking spaces in a road may be counted toward the required number of parking spaces when more
than 1/2 of the space adjoins the use.
[4] Within anon -residential development adjacent to a bikeway required by Sec. 19.1-208., the number of
parking spaces may be reduced by I for each 6 bicycle storage spaces, with a maximum reduction of 3
and provided minimum of 5 parking spaces shall be provided.
[5] For residential uses, parking spaces within a garage or an enclosed or covered space may be counted
toward parking requirements.
161 In an MR -1 District, one of the required parking spaces may be located inti a common parking area within
the park.
[7] If a drop-off or pick-up area is provided directly from vehicles to the building, stacking space shall be
provided. If such an area is riot provided, 5 additional parking spaces shall be installed, If care is provided
for school age children, a sidewalk shall be installed from the building to the school bus stop for the
facility.
[81 In the Ettrick Special Design District, parking requirements for the use shall be based upon 2.2 parking
spaces per 1,000 s/f of gfa.
[9] The required number of spaces shall be based upon the square footage of the outside dining that exceeds
20 percent of the gfa of the associated principal use.
000
A. Setbacks alone Roads and Buffer;.
1. Preservation. Existing frees and shrubs within required setbacks along roads and buffers shall
be retained to provide continuity, improve buffering, and minimize new landscaping that
requires watering. At time of plan review, removal o1' existing healthy vegetation may be
approved to accommodate vehicular access or utilities that run generally perpendicular through
the setback or buffer, or as necessary to accommodate healthy vegetative growth.
000
000
B. Required Landscaped Area.
Paved park -Ing areas shall have 30 square feet of interior landscaping for each space. Required
landscape areas for individual type trees shall be as per Table 19.1-253.13.
Notes for Table 19.1-253.11
I ] If approved through plan review, a maximum of 10 pet -cent of the required area
may be smaller.
[2] In lieu ot'planting in isolated areas, required trees may be planted in continuous
planting islands, as specified herein.
A. Buffers between Different Zoning Districts.
000
2. Bulfei- Widths. Buffers shall be provided between different zoning districts as outlined in
Tables 19.1-263.A.I.a. and 19.1-263.A.1.b.
000
Note for Table 19.1-263.A.1.b.
[1] Except for C-5 and T Districts, the buffer width may be reduced as follows:
a.
10 feet in width with a wall provided along the property line. The wall must
be a minimum of 6 feet in height, composed either of brick, stone or other
durable masonry material approved by the planning department.
b. 5 feet in width with a wall, as outlined in footnote I.a., provided along the
property line where the only use within 45 feet of the property I me is
automobile parking.
c. No buffer for a building if the building wall adjacent to the property line has
no openings, and no openings occur within 10 feet of the property line.
Remainder of buffer to be 25 feet or as provided in footnote 1.a and b.
121 For a C-5 district, the buffer may be reduced to 15 feet with a wall, as outlined in
footnote La., along the property line, with upward growing evergreen trees
planted 10 feet on center for the length of the wall.
000
1"he provisions of this division apply to 0, C and I zoned property in Emerging Growth Design
District as shown on the zoning maps. The Emerging Growth Design District is generally the area
as shaded in Figure 19.1-341.
A. The provisions of this division apply to 0, C and I zoned property in Post Development Design
District.
B. 'flic Post Development Design District shall be comprised of the following areas as generally
shown on the zoning maps and described as follows:
000
a
2. Jeft'erson Davis Highway:
a. Eastern area, from the county line to south line of Proctors
Creek, extending cast from the center line of Interstate 95
to the James River. The eastern area also includes an area
from Proctors Creek to the centerline of Coxendale Road
extending east from the center line of Interstate 95 to the
boundary of the FIrrierging Growth District. The eastern
JefTerson Davis Highway Post Development Design
District is generally the area as shaded in Figure 19.1-346.
B.2.a.;
Central area, from center line of Route 288 to the
,,,,f,r lint- of West Tfiimlred Rona �-Nfpnrilno Avi—A
from the center line of Jefferson Da
center fine of Interstate 95. The
includes an area from the center III
center line of Old Bermuda Hundrc
a minirriLlIn Of 800 feet cast of
Jefferson Davis Highway and from
West Hundred Road to center lin(
Hundred Road extending a minimu
of the center line of Jefferson Dav
any portion of a project extends fut
the requirements apply to the ei
central Jefferson Davis Highway
Post Development Design
District is generally the area as
shaded in Figure 19.1-346. B.2.b.-,
000
The purpose and intent of the Northern Jefferson Davis Highway Design District is to recognize
the opportunities to shape patterns of development in accordance with the goals, guidelines, and
recommendations of the Northern Jefferson Davis Special Area, Plan. The requirements are
designed to enhance the quality, appearance and functions of development along Jefferson Davis
Highway and connecting roads and to foster the creation of a higher density and pedestrian -
friendly environment.
The provisions of this division apply to 0, C and I zoned property in the Northern JctIci-son Davis
I lighway Design District as shown on the zoning maps. The Northern Jefferson Flighway Design
District is generally the area as shaded in Figure 19.1-378.
-A.
A. Bttildhi2 and Parking. Buildings and parking in Northern Jefferson Davis Highway Design
District shall meet the requirements Outlined in Tables 19.1-379.A.1 and 19.4-379.A.2:
MEM
A.
MEMEM
Bui I ding Setbacks (feet)[') /Required Perimeter Landscaping
a.
Limited access
40/(-'
1.
Road type
b.
Collector or major arterial
IMP]
c.
Other roads
8011
2.
Interior side
a.
Adjacent to A, R, R.-TH, :R -.MI or Mffl
25/13131
yard
b.
Adjacent to (), C or I
C) [41
a.
Adjacent to A, R, R-TH, R-IVIF or MII
25/13131
3.
Rear yard
b.
Adjacent to 0, C, or 1
0[4]
B.
Parking Setbacks(feet)
M /Required Perimeter Landscaping
a.
Limited access
40/C
1.
Road type
b.
Maj or arterial
15/J1s116JF7J
c.
Other roads
15/J[5] [6J [7J
2.
Interior side
a.
Adjacent to A, [?, R-TH, R -M.,- or NET
131
yard
b.
A dj acetit to 0, C or 1
0[41
a.
Adjacent to A, R, R -'1'H, R -N11' or MH
131
3.
Rear yard
b.
Adjacent to 0, C or I
0[41
C. Building Heights (maxmium) I'l I Lesser of 3 stories or 45 feett9lt'01
rl '. 9
Notes for Table 19.1-379.A.1.
[1] Setbacks may be impacted by Buffer, Setbacks Generally, Permitted Yard Encroachments for
Principal Buildings, Floodplain or Chesapeake Bay regulations.
[2] Setback must be sufficient to allow for required improvements to include sidewalks, bikeways,
landscaping, street trees and streetlights.
[3] Setback shall meet the provision,, for buffers as provided in Table 19.1-263.A.1.b. or listed
setback.
141 Except where adjacent to .1 districts, for lots having a use first permitted in the C-5 district the
setback shall either be 25 feet with perimeter landscaping J or 15 feet with a 6 foot masonry wall
along the property line, with upward growing evergreen trees planted 10 feet on center for the
length of the wall.
[5] Where buildings are constructed along ,in external road, no more than one row of parking and
associated drive shall be located between the road and the building. For internal roads, no parking
shall be provided between buildings and the road.
[6] Except as provided for the single row of parking in footnote 5, parking shall be set back no closer
than the front facade of the building it serves and be located behind architectural and/or landscaping
features. Decorative architectural and/or landscaping features shall be designed to reduce open
views of parking from the road and include improvements which accommodate pedestrian travel
across storefronts, between buildings, and between sites.
[7] For parking areas accommodating recreational equipment, tractor trailers, or motor vehicles, the
setback for spaces shall be increased to 50 feet
[8] Height limits are subject to Article TV, Division 2.
[9] Subject to Footnote 5, the height of offices, hospitals and hotels may be increased to the lesser of
12 stories or 120 feet, but within 100 feet of undeveloped R, R -TI 1, 12 -MF, NU or A property,
height shall not exceed lesser of 3 stories or 50 feet,
101 Within 200 feet of a developed residential neighborhood, the height shall not exceed the lesser of
2 stories or 30 feet unless there is an existing dwelling more than 2 stories within 100 feet of the
common boundary of the neighborhood, then the height may be increased to the height of the
dwelling, but not more than the maximum permitted height.
10
Notes for Table 19.1-379.A.2.
[1] Setbacks may be impacted by Buffer, Setbacks—Generally, Permitted Yard Encroachments for
Principal Buildings, Floodplain or Chesapeake Bay regulation-,.
[2] The setback shall be increased by one foot for each foot the building exceeds 45 feet in height.
[3] Setbacks shall correlate with that required for buffers as provided Table 19.1-263,A. I.b.
[4] Perimeter landscaping is not required adjacent to 1-2 or 1-3 District.
[5] For parking areas accommodating recreational equipment, tractor trailers, or motor vehicles, the setback
for spaces shall be increased to 50 feet with Perimeter Landscaping.13 planted within the setback.
[6] Except where adjacent to 1-2 or 1-3 districts, for parking areas accommodating recreational equipment,
tractor trailers, or motor vehicles, the setback shall be increased to 30 feet with Perimeter Landscaping
[7] Height limits are subject to Article IV, Division 2.
[8] Subject to Footnote 9, height of offices, hospitals and hotels may be increased to the lesser of 12 stories
or 120 feet, but within 100 feet of undeveloped R., R-TH, R -MF, NIH or A property, the height shall not
exceed lesser of 3 stories or 50 feet.
[9] Within 200 feet of a developed residential neighborhood, the height shall not exceed the lesser of 2
stories or 30 feet, unless there is an existing dwelling more than 2 stories within 100 feet of the common
boundary of the neighborhood, then the height may be increased to height of the dwelling, but not more
than the maximum permitted height.
B. Drive -iii or Drive Through Facilities, Gasoline Pumps and Associated Drives. Except as
provided herein, drive-in or drive through facilities and gasoline pumps shall not be located
between a building and the road. Gasoline pumps and associated drives shall meet the setback
requirements for parking. The director of planning may pernilt location of gasoline pumps
between building and a collector or arterial road where pump canopies are architecturally
compatible with the building and the View of pumps from roads is minimized by 3 to 4 foot high
decorative walls, fencing, evergreen hedges or a combination thereof Hedges shall be maintained
at a height of'3 to 4fect.
C. Other Reg ui red Conditions.
1. Architecture Generally. In addition to the requirements of See. 19.1-317, buildings shall meet
the following architectural requirements:
a. Facades visible from a. road or from property that is, zoned, or designated on the
comprehensive plan for residential use shall not be constructed of unadorned concrete
block, corrugated metal or sliect metal; and
b. Use of different materials on different facades shall be permitted, but architectural
materials inferior in quality, appearance or detail to any other facade on the same building
11
shall not be used. The director of planning may pennit use of inferior materials on a portion
of facade where determined such portion is not visible by the public from on or off-site.
2. Building Design. Buildings along a road shall incorporate features that contribute to a street-
foeused, pedestrian -scale development style to include, but not be limited to, the following:
a. Any building along a public or private road shall architecturally front, and have main
entrances that face, such road. For corner lots this shall apply to only one such road.
b. The first floor of any building shall incorporate storefront windows and pedestrian
entrances facing the road. Pedestrian entrances shall either connect directly to the sidewalk
along the road or to a sidewalk that connects to the sidewalk along the road; and
c. Where building lengths exceed 250 feet, buildings shall provide breezeways or similar
design to accommodate pedestrian access to parking located to rear of building. The
director of planning may grant relief to this provision where itis determined that the intent
to provide fi-equent and reasonable pedestrian access through or across sites is provided
through other design means.
Sidewalks and Pedestrian Amenities Generally. Sidewalk and pedestrian ways shall be
provided along roads, from parking areas to uses and as pedestrian connections from projects
to adjacent development and sidewalks along roads. Exact location, treatment, design and use
of sidewalks and pedestrian amenities shall be determined at time of plan review. Prior to plan
approval, easements, acceptable to the Planning Department shall be recorded across such
improvements to allow public use.
4. Uses Permitted in Hardscaped Pedestrian Areas. Hardscaped pedestrian areas may be
located within required setbacks between buildings and roads. Such areas shall not encroach
onto required sidewalks or bikeways. Hardscaped pedestrian areas shall be designed to
facilitate, and include amenities to support, outdoor gatherings and activity such as dining,
temporary vendors, civic or community events or seating areas. The areas may also include,
but are not limited to, pedestrian amenities such as foundation plantings, street furnishings,
benches, bike racks and trash receptacles.
5. Road network arrangement. Roads and private pavement serving the development shall be
arranged so as to accommodate a pedestrian friendly street focused environment and meet the
following:
a. Roads and private pavement shall be arranged in an interconnected grid pattern of walkable
blocks;
b. Blocks shall have a maximum length of 400 feet, or provide pedestrian short cuts at mid -
block locations to facilitate foot traffic between parallel roads;
c. Arrangement shall accommodate anienities to include sidewalks, bikeways, street trees,
pedestrian street lighting, pedestrian crosswalks, and on -street parking; and
12
d. These improvements shall be developed in conjunction with projects they are intended to
serve.
6. Road and Private Pavement Design
a. Roads, unless otherwise specified by VDOT, and private pavement shall have concrete
curb and gutter. Roads that accommodate general tragic circulation, as detennined by the
director of transportation, shall be designed, and constructed to, VDOT standards and taken
into the state system; and
b. Roads and private pavement with on -street parallel parking shall narrow at intersections to
the minimum width necessary to accommodate the travel lanes of the associated road or
private pavement and the narrowed portion shall include a tangent length sufficient to
accommodate the width of a crosswalk perpendicular to the curb line.
7. Bikeways. In addition to the bikeways required by Sec. 19.1-208, bikeways shall be provided
throughout projects to connect uses, open spaces, and common areas within the project. If
approved by VDOT, such facilities should be located within right-of-way, otherwise the
facilities shall be located in a public easement which establishes maintenance provisions by
underlying owner, owner's association or other parties as approved at time of plan review. If
the development is located adjacent to a bikeway required by Sec. 19.1-208., bikeway(s) shall
be provided to connect to those shown on the Plan as well as to adjacent property, nearby
public facilities, and other nearby projects, as determined at the time of plan review.
Street Trees. Except as provided herein street trees shall be provided in accordance with Sec.
19.1-252. Within sidewalks and other hardscaped areas tree wells shall be grated. Unless
otherwise approved at the time of site plan review, the same species shall be used along a road
and within a project and maintenance of such trees shall be provided by adjacent owner. If
approved at time of plan review, large deciduous trees as required to meet perimeter
landscaping requirement along a road may be located and arranged so as to serve as street trees.
Exterior Lighting. In addition to the requirements of Section 19.1-205., the following
standards shall be met:
a. Streetlights. Within required setbacks along roads, pedestrian scale streetlights shall be
installed as :Follows:
• Streetlights shall be designed to enhance the pedestrian character of the design district
and be compatible with development standards of the district. 111e design of fixtures,
poles and lamps shall be consistent along a road;
• Streetlights shall be spaced generally 60 feet on center and be located a maximum of 5
feet from right-of-way unless otherwise approved through plan review; and
• Fixture mounting heights shall be limited to 12 to 15 feet above the finished grade.
13
sem,
b. tither Exterior Lighting. With the exception of pedestrian scale streetlights, exterior
lighting shall comply with the following:
• Exterior lighting shall be designed to enhance the character of the design district and
be compatible with development standards of the district;
• Freestanding lights shall not exceed a height of 20 feet above finished grade; and
• Building mounted lights shall be no higher than the roofline or parapet wall.
10. Shared Cross Access. Direct and convenient onsite vehicular circulation and reciprocal access
between properties shall be provided. "11ie intent is to require shared access drives located to
the front or rear of buildings fronting Jefferson Davis Highway.
11. Deck Parking. Deck parking structures shall either have commercial or office uses located
along the ground floor or be located behind another building located on the lot.
(2) That this ordinance shall become e fective immediately after- adoption.
1928:112520.1
14
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: July 25, 2018 Item Number: 13.13.5.b.
Subiect:
Set a Public Hearing to Consider an Ordinance Amending the County's Parking
Ordinance to Provide for Temporary and Permanent No Parking Areas Whenever
Appropriate No Parking Signs Are Posted
County Administrator's Comments:
County Administrator:.
Board Action Requested:
Set a public hearing for August 22, 2018, to consider the attached ordinance.
Summary of Information:
State law grants the County broad authority to provide "no parking" areas
for automobiles. The County has had an ordinance for many years which
provides for no parking zones in many areas such as on sidewalks, in
crosswalks, in front of public or private driveways, and within 15 feet of
fire hydrants.
On occasion, staff has found that it would be in the best interest of the
traveling public to restrict parking temporarily along a public roadway. For
example, special events such as Chesterfest, Virginia State University
Homecoming, and the Bon Air Day Parade frequently generate a great deal of
on -street parking along narrow roads in adjacent neighborhoods, which can
impede or preclude a response by emergency vehicles. While the County's
Preparer: Jeffrey L. Mincks -
Preparer: Jesse Smith
Attachments: Yes
No
Title: County Attorney
Title: Director, Transportation
32:112752.1(112611.1)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
current parking ordinance provides for no parking in areas where official
signs prohibit parking, it does not make clear that such "official signs"
may be temporary in nature, such as being posted only during specific events.
The attached ordinance amendment would give the County the ability to post
signs temporarily to restrict parking along roadways during special events.
There are other instances where on -street parking can obscure the sight
distance of other drivers. The attached amendment will also allow the County
to install permanent no parking signs to preclude parking in those
circumstances.
If the Board adopts this ordinance, the determination of where to install
signage, and whether it should be permanent or temporary, will be made by
the Transportation Department in consultation with the Police Department.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND
RE-ENACTING SECTION 13-41 RELATING TO PARKING VEHICLES
IN LOCATIONS WHERE OFFICIAL SIGNS PROHIBIT IT
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 13-41 of the Code of the County of Chestedel1997, as amended, is
amended and re-enacted to read as follows:
Section 13-41. - Unlawful Parking Generally
(a) No person shall park a vehicle on county -owned or other public property in
violation of any of the provisions of this subsection. Any person who receives written
notice from a police officer or sheriff s deputy that he has committed any of the offenses
listed in this subsection may waive his right to appear and be formally tried for the offense.
The waiver shall be effective when the person (i) voluntarily pays $25.00 to the county
treasurer's office within five days after receipt of the notice or (ii) voluntarily places $25.00
in the reply mail envelope on which the notice of violation is printed and mails it to the
county treasurer's office so that it is postmarked within five days after receipt of the notice.
Such person shall not thereafter be required to appear before the general district court for
trial upon the offense set forth in the notice. Such offenses shall include parking a vehicle:
(1) On a sidewalk.
(2) In front of a public or private driveway.
(3) Within an intersection.
(4) Within 15 feet of a fire hydrant or in any way that obstructs a fire hydrant.
(5) In a crosswalk.
(6) Within 20 feet of a crosswalk at an intersection.
(7) Within 30 feet of the approach to any flashing beacon, stop sign or traffic -
control signal located at the side of a roadway.
(8) Between a safety zone and the adjacent curb or within 30 feet of points on
the curb immediately opposite the ends of a safety zone, unless a different
length is indicated by official signs or markings.
(9) Within 50 feet of the nearest rail of a railroad grade crossing.
(10) Within 20 feet of the driveway entrance to any fire station, or when posted,
within 75 feet of the entrance on the side of a street opposite the entrance to
any fire station.
(11) Alongside or opposite any street excavation or obstruction when such
parking would obstruct traffic.
(12) On the roadway side of a vehicle parked at the edge or curb of a street.
(13) Upon any bridge or other elevated structure on a street or highway or within
a tunnel.
(14) At any place where official signs prohibit parking. For purposes of this
section, the term "official sign" shall mean any sign erected, constructed, or
created by either the Virginia Department of Transportation or the County
32:112611.1 `4
of Chesterfield which conforms to the physical requirements set forth in the
Manual on Uniform Traffic Control Devices and which is installed for the
purpose of regulating vehicular parking within the county, either on a
temporary or permanent basis.
(15) More than 18 inches from the curb in areas where parking is permitted.
(16) Within any established fire lane.
(17) In a permitted parking space for any period of time over the posted time
limit for such parking space.
(18) On any county -owned property where such parking is prohibited or violates
any county regulation. For the purposes of this subsection (a)(18), the
county administrator is hereby authorized and directed to adopt regulations
that prohibit parking vehicles on county -owned property, to classify
vehicles with reference to parking, to designate the time, place and manner
in which such vehicles may be allowed to park and to revoke, alter or amend
such regulations at any time when, in his opinion, parking conditions
require. The chief of police shall enforce such regulations pursuant to the
requirements of this section. With respect to the parking lots adjacent to the
county jail and the county court facilities, the sheriff may also enforce such
regulations pursuant to the requirements of this section. As agent of the
county, the chief of police shall, when appropriate, provide for towing and
removing motor vehicles in violation of this subsection pursuant to the
authority set forth in Code of Virginia §§ 46.2-1231 — 46.2-1233, as
amended.
(19) On or in any street, alley or parkway for the purpose of selling or offering
the vehicle for sale or rent. No sign or lettering shall be attached or placed
upon any automobile, truck, trailer or other vehicle parked in or upon any
public street, alley or parkway in the county indicating that such vehicle is
offered for sale or for rent. It shall also be unlawful to park any vehicle
from which any merchandise is being sold on any street in a business
district. It also shall be unlawful to stop a vehicle at any time upon the
highway for the purpose of advertising any article of any kind, or to display
on the vehicle advertisement for any article, including advertising the sale
of the vehicle itself.
(20) On or alongside the roads, highways and streets of the county or of the state
in the county, when such person is parking the vehicle for commercial
purposes. The provisions of this paragraph (20) shall not apply to motor
vehicle carriers when picking up or delivering passengers.
(21) Iaving no current state or county license on any highway when such license
is required by law.
(22) In a manner that prevents the use of a curb ramp located on public property
or on private property which is open to the public.
0 0 0 0 0 0
2. That this ordinance shall become effective immediately upon its adoption.
32:112611.1 bk
aU CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: July 25, 2018 Item Number: 13.13.6.
Subiect:
Endorsement of Candidate Smart Scale Projects and Appropriation of Leveraging
Funds
County Administrator's Comments:
County Administrator;
Board Action Requested:
The Board is requested to adopt a resolution endorsing the Smart Scale
candidate projects, authorize staff to submit the specified projects for
Smart Scale funding, and appropriate $11 million in local funds for
leveraging towards the 288/360 - Northbound Flyover to Bailey Bridge
Connector project.
Summary of Information:
On December 13, 2017, the Board adopted the Transportation Priority Projects
list and resolution of support for Smart Scale candidate projects, and
authorized staff to submit specified projects for Smart Scale funding.
Several of the priority projects which were specified for Smart Scale funding
applications to be submitted by the county, will be submitted by the Richmond
Regional Transportation Planning Organization (TPO) . As a result, additional
projects can be submitted by the county.
In addition, one other project, Route 60 Priority Intersection Safety and
Reliability Improvements Project, will be submitted by the Richmond Regional
TPO.
(Continued on next page)
Preparer: Jesse W. Smith
Preparer: Meghan Coates
Title: Director of Transportation
Title: Director of Budget and Management
Attachments: 0 Yes No
" 000:iaj
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
The county's top priority project, the 288/360 - Northbound Flyover to Bailey
Bridge Connector, is estimated to cost $70 million. The Smart Scale
evaluation process includes consideration of the project costs versus the
project benefits. The cost/benefit score of a project can be improved if
local funds are applied to a project as leveraging. Local funds in the amount
of $11 million (Powhite Parkway loan repayment from VDOT) are currently
available to be applied towards leveraging for the 288/360 - Northbound
Flyover to Bailey Bridge Connector project.
An updated list, showing all the projects staff recommends for submittal
through the Smart Scale process, is shown as Attachment A. A brief project
description for each project is provided with Attachment B and the resolution
endorsing the Smart Scale candidate projects follows as Attachment C.
Recommendation:
Staff recommends the Board:
1. Adopt the resolution endorsing the Smart Scale candidate projects;
2. Authorize staff to submit the specified projects for Smart Scale
funding; and
3. Appropriate $11 million for leveraging towards the 288/360 - Northbound
Flyover to Bailey Bridge Connector project.
Priority
Project
Estimate
Smart
ScaleApplicant
Funding
Request
Priority Projects
1
288/360- Northbound Flyoverto Bailey Bridge Connector
$70 M
$59 M
Richmond TPO
2
288/360 Superstreet Intersection Improvements, Phase 1
$25 M
$25 M
County
3
288/360 Superstreet Intersection Improvements, Phase II
$38 M
$38 M
County
4
1-95/Route 10 Interchange, Phase 11
$31 M
$31 M
Richmond TPO
5
ITS Signal Upgrades
$19 M
$19 M
County
6
Route 360/Courthouse Road Intersection Improvements
$8 M
$8 M
County
7
Nash Road (Beach Road to Route 10) Extension
$25 M
$15 M
County
8
Route 60 Safety and Operational Improvements:
A. at Courthouse Road/Huguenot Road - Quadrant Intersection
$18 M
$18 M
County
B. at N. Woolridge Road/Old Buckingham Road - Innovative Intersection
$10 M
$10 M
County
C. Alverser Drive/Old Buckingham Road Roundabout
$5M
$5 M
County
9
Chippenham Parkway/Hopkins Road Interchange Improvement
$12 M
$12 M
County
10
Route 1(Falling Creek Wayside - Chippenham Pkwy Interchange) Sidewalk/Multiuse Trail
$3 M
$3 M
County
11
1-95/Willis Road Interchange
$43 M
$43 M
Richmond TPO
12
Meadowville Technology Parkway at 1-295 Widening
$20 M
$20 M
Richmond TPO
13
Rt. 360 (Woodlake Village Parkway to Otterdale Road) Capacity Improvements
$25.OM
--
14
Centralia Road (Memory Lane to Chester Road) Improvements
$25.01
--
15
Powhite Parkway (Watermill Parkway to Woolridge Road) Capacity Improvements
$19.01
--
--
Route 60 Priority Intersection Safety and Reliability Improvements
$4 M
$4 M
Richmond TPO
Revisions shown in bold.
Note: estimate and funding request amounts may change as applications are developed
Attachment A
Smart Scale Candidate Projects Descriptions
288/360 — Northbound Flyover to Bailey Bridge Connector — A flyover ramp will be constructed to allow
northbound traffic to access Commonwealth Center Parkway, Brad McNeer Parkway and the future Bailey
Bridge Road Connector. Local funds in the amount of $11 million will be used towards leveraging with the
Smart Scale application.
288/360 — Superstreet Intersection Improvements, Phase I — Superstreet intersections will be constructed on
Route 360 at Mockingbird Lane/Harbour Pointe Parkway and Deer Run Drive/Harbour View Court. Left turn
traffic from side streets will be required to turn right and u -turn at the next downstream, signalized intersection
on Route 360. The project will include bike/pedestrian accommodations.
288/360 — Superstreet Intersection Improvements, Phase II — Superstreet intersections will be constructed on
Route 360 at Chital Drive/Career and Technical Center at Hull, Spring Run Road/Temie Lee Parkway and
Winterpock Road. Left turn traffic from side streets will be required to turn right and u -turn at the next
downstream, signalized intersection on Route 360.
I-95/Route 10 Interchange Phase II — Interchange will be reconstructed as a partial cloverleaf. Loop ramps
will be removed and traffic will utilize signalized ramps to access Route 10.
ITS Signal Upgrades — Signal systems on Route 10, Route 60 and the majority of Route 360 will be upgraded
to allow remote monitoring and control.
Route 360/Courthouse Road Intersection Improvements — Intersection will be reconstructed as a partial median
u -turn intersection: left turn traffic from both directions of Courthouse Road will be required to turn right and
u -turn at the next downstream signalized intersection on Route 360. Project will include pedestrian
accommodations.
Nash Road (Route 10 — Beach Road) Extension — Nash Road will be extended as a new two-lane road between
Beach Road and Route 10. This project is currently under design and partially funded with revenue sharing
funds.
Route 60 at Safety and Operational Improvements: Courthouse Road/Huguenot Road — The intersection of
Route 60 and Courthouse Road/Huguenot Road will be reconstructed as a Quadrant Intersection to eliminate
all left turn movements from the intersection and reroute them to nearby alternate routes: Busy Street/Murray
Olds Drive, Busy Street/Branchway Road and Old Buckingham Road/Alverser Drive. The project includes
the extension of Busy Street to Grove Road and four -lane widening of Busy Street and Murray Olds Drive.
Route 60 at Safety and Operational Improvements: N. Woolridge Road/Old Buckingham Road — The
intersection of Route 60 and N. Woolridge Road/Old Buckingham Road will be reconstructed as a Superstreet
intersection.
Alverser Drive/Old Buckingham Road Roundabout - A roundabout will be constructed at the Alverser Drive
and Old Buckingham Road intersection to address crash issues and improve traffic flow.
Chippenham Parkway/Hopkins Road Interchange Improvements — Hopkins Road at the Chippenham
interchange will be reconstructed as a Diverging Diamond Interchange to improve safety and operations at the
interchange.
Attachment B
1of2k . „�
Route 1 Falling Creek Wayside — Food Lion at Chippenham Parkway) Sidewalk/Multiuse Trail — A sidewalk
will be constructed along southbound Route 1, in the median from the Falling Creek Wayside park to the Food
Lion, north of the Chippenham interchange. Where space allows, the sidewalk will be constructed wide enough
to accommodate both pedestrians and bicyclists.
I-95/Willis Road Interchange — The I-95/Willis Road interchange will be reconstructed with roundabouts on
Willis Road at the ramp intersections. Project will include pedestrian accommodations.
Meadowville Technology Parkway at I-295 Widening — Meadowville Road is a four -lane facility both east and
west of the 1-295 interchange. This project will extend the four -lane section through the interchange. Project
will include replacing the bridge over I-295 and pedestrian accommodations.
Route 60 Priority Intersection Safety and Reliability Improvements — Access management improvements will
be made to the intersections of Route 60 at Turner Road, Ruthers Road and Providence Road to address
accident issues. In addition, a multipurpose trail will be constructed along Route 60 from Boulders Parkway
to Providence Road with crosswalks and pedestrian -actuated signals added to signalized intersections.
Attachment B
2of2
WHEREAS, it is necessary that the local governing body endorse Smart Scale candidate projects.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County
requests the Commonwealth Transportation Board provide funding for the following Smart Scale candidate
projects submitted in 2018:
288/360 Northbound Flyover to Bailey Bridge Connector
288/360 Superstreet Intersection Improvements, Phase I
288/360 Superstreet Intersection Improvements, Phase II
I-95/Route 10 Interchange Improvements, Phase II
ITS Signal Upgrades
Route 360/Courthouse Road Intersection Improvements
Nash Road (Beach Road to Route 10) Extension
Route 60 Safety and Operational Improvements at Courthouse Road/Huguenot Road (Quadrant
Intersection)
Route 60 Safety and Operational Improvements at N. Woolridge Road/Old Buckingham Road
(Innovative Intersection)
Chippenham Parkway/Hopkins Road Interchange Improvement
Route 1 (Falling Creek Wayside through Chippenham Parkway Interchange) Sidewalk/Multiuse
Trail
I-95/Willis Road Interchange Improvement
Meadowville Technology Parkway at I-295 Widening
Route 60 Priority Intersection Safety and Reliability Improvements
_Attachment C
ID
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13.13.7.
Subject:
Initiate an Application for a Conditional Use and Conditional Use Planned
Development to Permit a Fire Station and Exceptions to Ordinance
Requirements on Approximately 5.1 Acres Located on Hickory Road
County Administrator's Comments:
County Administrator:
Board Action Requested:
Initiate an application for Conditional Use and Conditional Use Planned
Development to permit a fire station (new Matoaca Fire Station) and
exceptions to ordinance requirements on approximately 5.1 acres zoned
Agricultural (A) and located at 6900 Hickory Road (Tax ID 776-623- Part of
7920; appoint Assistant Fire Chief James E. Fitch, II as agent for the
Board; and waive disclosure requirements.
Summary of Information:
The Public Facilities Plan, an element of the comprehensive plan, recommends
replacement of the Matoaca Fire Station in the vicinity of Matoaca and
Hickory Roads to better meet the growing needs in the Matoaca community. The
subject property is located on the north line of Hickory Road, northwest of
Matoaca Road, and conforms to the recommendations of the Plan.
Virginia law permits the Board of Supervisors to initiate a rezoning
application on the principles of good zoning practice and general welfare.
Consideration of this request will provide for a public process to review
and determine if any adverse impacts would be generated on the property(s),
on adjacent property owners, or the County in general and, if so, to
determine what conditions might alleviate any adverse impacts and enhance
land use compatibility.
Preparer: Andrew G. Gillies
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Attachments: Yes No
F
Title: Director of Planning
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Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13.13.8.
I
Subiect:
FY2018 Year -End Adjustment for Tax Relief for the Elderly and Disabled
Program
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the appropriation of $650,000 in excess FY2018 revenue to cover
actuals in the tax relief program.
Summary of Information:
At the June 27, 2018 Board of Supervisors meeting the Board took various
year-end adjustment actions to close out FY2018 based on year-end
projections. Actuals in the tax relief program were not posted until after
that Board meeting and have since come in substantially above already
conservative projections. Additional information on where, specifically,
growth in the program has occurred is detailed in the following table.
Tax Relief Program Snapshot
Tax Year 2017 vs. 2018
Tax Year
Metric
100% Tier
1600 Tier
135Y. Tier
IVeterans ITotal
#of Applicants
1,562
1,083
722
1,162
4,529
2017
Avg. Relief Amount
$
1,481
$
1,007
$
616
$
2,534
Total Relief
$
2,313,322
$
1,090,429
$
444,925
2,943,962 $
6,792,638
#of Applicants
1,450
1,137
746
1,316
4,649
2018
Avg. Relief Amount
$
1,762
$
1,035
$
654
$
2,683
Total Relief
$
2,554,900
$
1,176,795
$
488,108
$
3,531,394 $
7,751,197
As such, the Board is requested to appropriate $650,000 to cover the full
cost of the program using excess FY2018 revenue, that otherwise would have
gone to a revenue stabilization reserve. The Board invested an additional
$1.7 million in the tax relief program for FY2019, which should be sufficient
to cover program costs for the year. However, given the current trend, staff
will closely monitor the issue moving forward.
Preparer: Meghan Coates
Attachments: 1-1 Yes 0 No
Title: Director of Budget and Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13.B.9.
Subject:
Acceptance of State Roads
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of resolutions for the referenced state roads acceptances.
Summary of Information:
Bermuda District: Meadowville Landing at Rivers Bend Section 2
Crimson Crest Section 2
Matoaca District: Wynwood at Foxcreek Section 1
Wynwood at Foxcreek Section 1 and Strider Road
Wynwood at Foxcreek Section 2, a portion of
Wynwood at Foxcreek Section 12
Midlothian District: Hallsley Section 8
Hallsley Section 17
Hallsley Section 20
Preparer: Scott Q. Smedley
Attachments: 0 Yes FI No
Title: Director, Environmental Engineering
4000120
TO: Board of Supervisors
FROM: Departmentof Environmental Engineering
SUBJECT State Road Acceptance - Meadowville Landing at Rivers Bend Section 2
DISTRICT Bermuda
[migzk1wreval-'s zwmaNUIUM
ROADS FOR CONSIDERA11ON: James OverlaoK Cir
James Overload Ct
James OverlaaK Dr
Palling Tide Ct
Vicinity Map: Meadowville Landing at Rivers Bend Section 2
Produced EY chesbrtwd courty G,Ss
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Crimson Crest Section 2
DI STRICT Berm uda
MEETING DATE: July 25, 2018
ROADS FOR CONSIDERATION: lvaryBill Ct
Ivory Bill Ln
ProdUced E� ChMbrrWd County,G3
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road A cceptance - Wy nwood at Foxereek Section 1
DISTRICT Matoaca
MEETING DATE: July 25, 2018
ROADS FOR CON SIDERATON: Gossamer Dr
Lilting Moon Dr
Produced � C086brMd County GpS
TO: Board of Supervisors
FROM: Depa rtment of Enviro,n m enta I Engineering
SUBJECT: State Road Acceptance - Wy nwo,od at Foxcreek Section I and Strider Road
DISTRICT Matoaca
MEE-nNG DATE: July 25, 2018
ROADS FOR CONSIDERAMON: GossamerDr
Paha n Way
Strider PI
Strider Rd
Th orn a ppI e Run
P,roducad Ey CftaslerrWd County G3
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Wynwood at Fo,xcreek Section 2, a portion of
DISTRICT Matoar-a
ill la 20 11 g " I;WfnmEwjm
Mducell E ^ C hersbrr'W'd County GRs
e P, I) 1 .14
TO: Board of Supervisors
FROM: Departm ent of Environmental Engineering
SUBJECT State Road Acceptance - Wynwood at Foxcreek Section 12
DISTRICT Matoaca
MEETING DATE: July 25, 2018
ROADS FOR. CONSIDERATION: Gossamer Dr
Gossamer Ter
msm=�- !I! I I I I I III ii I! I I I I I I I Iss. I I I I! I I! III!q!1I 11!1!111!1111!!1111 7199-70T411M
Produc*d � ch nbrwd county,G,�s
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Hallsley Section 8
DIS'TRICT Midlothian
MEE'T1NG DATE: July 25, 2018
ROADS FOR CONSIDERA-1710N: Bright WaltGn Rd
Saville Chase Rd
Spaulding Ln
Vicinity Map: Hallsley Section 8
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Produood E� ChesbrrWd County Gn
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Hallsley Section 17
DISTRICT Midlothian
ROADS FOR CONSIDERATION: BinleyRd
Mitchells Mill Ct
Mitchells Mill Dr
Prodm*d E� ChssbrWd CoUnty G45
� 'r °r : ""� A
TO: Board of Supervisors
FROM: Department of EnAAron m enta I Engineering
SUBJECT State Road Acceptance- Hallsley Section 20
DISTRICT Midlothian
PTOduced E� fN9sbrrWd County GIS
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
W
AGENDA
(Meeting Date: July 25, 2018 Item Number: 13.13.10.
Subject:
Approval of Lease Extension for the Midlothian Police Station
County Administrator's Comments:
County Administrator:
Board Action Requested:
Approve a five-year extension to the lease with JSARGE, LLC, for 3000 square
feet of office space at 20 N. Providence Road for the Midlothian Police
Station, and authorize the County Administrator to execute the lease
extension in a form approved by the County Attorney.
Summary of Information:
Staff has negotiated a five-year lease extension (September 18, 2018 -
September 17, 2023), with additional one-year automatic extensions, for
property currently used for the Midlothian Police Station for $291,010. Funds
for the current year are in the operating budget. Future years' rent payments
are subject to annual appropriation by the board.
Approval is recommended.
District: Midlothian
Preparer: John W. Harmo
Preparer: Meghan Coates
Attachments: 0 Yes FI No
Title: Real Property Manager
Title.: Director of Budget and Management
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 25, 2018 Item Number: 13.13.11.
Subject:
Authorization for T -Mobile to Apply for Conditional Use or Conditional Use
Planned Development for Communications Antennae to Be Installed on the Dutch
Gap Water Tank
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize T -Mobile to apply for conditional use or conditional use planned
development for communications antennae to be installed on the Dutch Gap
Water Tank.
Summary of Information:
T -Mobile has requested authorization to apply for conditional use or
conditional use planned development to install communications antennae on the
Dutch Gap Water Tank. If the zoning is approved, leasing the property will
require approval by the Board at a public hearing.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 25, 2018 Item Number: 13.13.12.
Subject:
Designation of Right of Way, a Sight Distance Easement for Virginia
Department of Transportation Maintenance, Temporary Construction Easements
and a Drainage Easement for Virginia Department of Transportation Maintenance
along Halloway Avenue and Hickory Road for the Matoaca Middle School
Additions
County Administrator's Comments:
County Administrator:
Board Action Requested:
Designate right of way, a sight distance easement for VDOT maintenance,
temporary construction easements and a drainage easement for VDOT maintenance
along Halloway Avenue and Hickory Road for the Matoaca Middle School
Additions and authorize the County Administrator to execute the designation.
Summary of Information:
In order to construct the Matoaca Middle School
that a parcel of county property containing a
designated as public right of way and that a sight
maintenance, temporary construction easements ar
VDOT maintenance be provided. This request has
plan team and schools.
Approval is recommended.
District: Matoaca
Additions, it is necessary
total of 5.561 acres be
distance easement for VDOT
d a drainage easement for
been reviewed by the site
Preparer: John W. Harmon Title.- Real Property Manager
Attachments: 0 Yes F-1No leir —3ZD
1— 2
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Designation of Right of Way, a Sight Distance Easement
for Virginia Department of Transportation Maintenance,
Temporary Construction Easementsand a Drainage Easement
for Virginia Department of Transportation Maintenance
along Halloway ;-venue and Hickory Road for the Matoaca
Middle School Additions
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 25, 2018 Item Number: 13.13.13.
Subiect:
Approval of Water and Sewer Contract with Refunds for Magnolia Green Phase
3 Sanitary Sewer Extension, Contract Number 17-0089
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff recommends that the Board of Supervisors approve this contract with
refunds and authorize the County Administrator to execute any necessary
documents.
Summary of Information:
This Project includes the installation of 930 linear feet of 8 -inch and 2,880
linear feet of oversized 30 -inch wastewater line. The developer is required
to have a 15 -inch wastewater line to serve the ultimate build out of the
western portion of this development. Staff has requested that the wastewater
line be oversized to provide capacity for future development in the
surrounding area. In accordance with the County Code, the developer is
entitled to refunds for the construction cost of the oversized improvements.
Developer: 6801 Woolridge Road - Moseley LP
Contractor: Lyttle Utilities Inc.
Location: 17308 Hull Street Road
Contract Amount:
Estimated County Refund Cost for Wastewater Oversizing ...... $ 264,482.00
Estimated Developer Cost for Wastewater .....................$ 362,754.00
Estimated Total for Wastewater ..............................$ 627,236.00
Funds are available in the current Capital Improvement Program.
District: Matoaca
Preparer: George B. Hayes, P.E. Title: Director of Utilities
Preparer: Meghan Coates Title: Director of Budget and Management
No
Attachments: Yes
F
VICINITY SKETCH
Magnolia Green Phase 3 Sanitary Sewer Extension - Oversized Sanitary Sewer
County Project# 17-0089
N Chesterfield County
Department of Utilities
W- E
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VBP 7/9/2018 1 WX mmmmma-- Feet is
CHESTERFIELD COUNTY
IM
BOARD OF SUPERVISORS Page I of 1
AGENDA
Meeting Date: July 25, 2018 Item Number: 13.13.14.
Subiect:
Appropriation of Funds for the Upton Road Extension (Rockfield Road to
Existing Upton Road) Project and Woodlake Pedestrian Tunnels Inspection
Report
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to appropriate $640,000 in anticipated VDOT
reimbursements for the Upton Road Extension (Rockfield Road to Existing Upton
Road) Project and $50,000 in anticipated VDOT reimbursements for the Woodlake
Pedestrian Tunnels Inspection Report.
Summary of Information:
In June 2018, the Board authorized the County Administrator to proceed with
Upton Road Extension (Rockfield Road to Existing Upton Road) Project and
Woodlake Pedestrian Tunnels Inspection Report as a part of the FY2019-FY2024
Secondary Six -Year Plan. The Upton Road Extension (Rockfield Road to existing
Upton Road) Project will provide a permanent access solution for the existing
Reedy Branch Subdivision. The Woodlake Pedestrian Tunnels Inspection Report
will assess the condition of the pedestrian tunnel crossings on Woodlake
Village Parkway and identify any necessary repairs. VDOT has allocated
$640,000 and $50,000 in Secondary Road Construction funds for these projects.
No county funds are required for the projects. The project revenue and
estimates are shown on Attachment A.
Staff recommends the Board appropriate $640,000 in anticipated VDOT
reimbursements for the Upton Road Extension (Rockfield Road to Existing Upton
Road) Project and $50,000 in anticipated VDOT reimbursements for the Woodlake
Pedestrian Tunnels Inspection Report.
Preparer: Jesse W. Smith
Preparer: Meghan Coates
Attachments: 0 Yes
Title: Director of Transportation
Title: Director of Budget and Management
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UPTON ROAD EXTENSION
(ROCKFIELD ROAD TO EXISTING UPTON ROAD)
PROJECT
PROJECT REVENUE
DATE
AMOUNT
SOURCE
712512018
$ 640,000
VDOT Reimbursements
Proposed
50,000
Secondaty Road Construction Funding
TOTAL
$ 640,000
Construction
Engineering/Inspection
PROJECT ESTIMATE
TASK
CURRENT
Preliminary Engineering
$
70,000
Right -of -Way
$
50,000
Utility Relocation
$
15,000
Construction
Engineering/Inspection
$
30,000
Construction
$
425,000
Construction
Contingency
$
50,000
TOTAL
$640,0001
CHESTERFIELD COUNTY
Page 1 of 2
BOARD OF SUPERVISORS
AGENDA
I 74_
Y?RCI
Meeting Date: July 25, 2018 Item Number: 13.13.15.
Subiect:
Appropriation of Road Cash Proffer Funds and Authorization to Proceed with
Design, Right -of -Way Acquisition and Utility Relocations for the Otterdale
Road (Route 360 to Woolridge Road) Widening Project
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to appropriate $4,000,000 in road cash proffers
($2,900,000 from Traffic Shed 6 and $1,100,000 from Traffic Shed 11) and
authorize the County Administrator to proceed with the design, right-of-way
acquisition and utility relocations for the Otterdale Road (Route 360 to
Woolridge Road) Widening Project.
Summary of Information:
The Board is requested to appropriate $4,000,000 in road cash proffers for
the Otterdale Road (Route 360 to Woolridge Road) Widening Project. This
section of Otterdale Road is currently a narrow two-lane undivided roadway,
with substandard curves and fixed objects adjacent to the roadway. It is
projected to carry 14,000 vehicles per day by 2032 and needs to be widened
to four lanes. Cash proffers are available in Traffic Sheds 6 and 11 to
finalize the design, acquire right -of -way and relocate utilities. Additional
funds will be required to complete the construction.
Preparer: Jesse W. Smith — Title: Director of Transportation
Preparer: Meghan Coates Title: Director of Budget and Management
# UAttachments:: Yes F-1Noer"" 0:1 %13 7
CHESTERFIELD C(MIT'T" P
BOARD OF SUPERVISORS Page 2 of �o
AGENDA I
Recommendation:
Staff recommends the Board:
1. Appropriate $2,900,000 in road cash proffers from Traffic Shed 6,
and $1,100,000 from Traffic Shed 11 for the Otterdale Road (Route
360 to Woolridge Road) Widening Project;
2. Authorize the County Administrator to enter into the customary
VDOT/County agreements/contracts, permits/mitigation agreements
and surety agreements, acceptable to the County Attorney;
4. Authorize the County Administrator to proceed with the design and
right-of-way acquisition, including advertisement of an eminent
domain public hearing if necessary and to accept the conveyance of
right-of-way and easements that are acquired; and,
S. Authorize the Chairman of the Board of Supervisors and County
Administrator to execute easement agreements for relocation of
utilities.
1 44
(ROUTEOTTERDALE ROAD
61 TO WOOLRIDGE ROAD)
WIDENING
ESTIMATE
REVENUE
Proposed: Cash Proffers Shed 6 $ 2,900,000
Proposed: Cash Proffers Shed 11 $ 1,100,000
Total $ 4,000,000
Preliminary Engineering
$
350,000
Right -of -Way
$
1,500,000
Utility Relocation
$
2,000,000
Mitigation
$
150,000
Total
$
4,000,000
Construction (Future)
$
8,500,000
Construction Contingency (Future)
$
1,300,000
Construction Inspection (Future)
$
1,200,000
Total (Future Construction)
$
11, 000, 000
REVENUE
Proposed: Cash Proffers Shed 6 $ 2,900,000
Proposed: Cash Proffers Shed 11 $ 1,100,000
Total $ 4,000,000
OTTERDAL.F.' RD (WOOIAIDGE ROAD 1'O ROUTE 360) WIDENING,
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rQG CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
1749 AGENDA
Meeting Date: July 25, 2018 Item Number: 13.B.16.
Subject:
Designation of a Drainage Easement (Private) on County Property for the New
Bell Trucking Project on Station Road
County Administrator's Comments:
County Administrator:
Board Action Requested:
Designate a 30 -foot drainage easement (private) on county property for the
New Bell Trucking Project on Station Road.
Summary of Information:
In order to construct the New Bell Trucking Project, it is necessary that a
drainage easement (private) be designated across a portion of county
property. This request has been reviewed by the site plan team and Parks and
Recreation.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon
Attachments: 0 Yes
❑ No
Title: Real Property Manager
VICINITY SKETCH
Designation of a Drainage Easement (Private) on. County
Property for the New Bell Trucking Project on Station Road
W
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGEVS4r---
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 13.13.17.
Subiect:
Approval of Naming the Ettrick Park Concession Building the "Dr. Samuel E.
Busch Concession Building"
County Administrator's Comments:
County Administrator:
Board Action Requested:
Mr. Elswick is requesting that the Board of Supervisors name the concession
building at Ettrick Park the "Dr. Samuel E. Busch Concession Building."
Summary of Information:
Dr. Samuel E. Busch has resided in Chesterfield County for nearly 60 years.
During this time, he has been actively involved in county and community
projects. Dr. Busch promotes education and encourages youth to become
involved in the community and participate in STEAM initiatives and
opportunities. He selflessly provides resources to assist with community
activities and strongly supports the youth of the Ettrick community.
Preparer: James Worsley
Attachments: 1:1 Yes 0 No
Title: Director. Parks and Recreation
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
F -'T I MITI
Page 1 of 2
Meeting Date: July 25, 2018 Item Number: 13.13.18.
Subject:
Initiate an Application for a Rezoning to Light Industrial (I-1) on
Approximately 17 Acres Located at on the South Line of Powhite Parkway, the
West Line of Genito Place, and North of Tredegar Lake Parkway
County Administrator's Comments:
County Administrator:
Board Action Requested:
Initiate a rezoning from Neighborhood Business
(C-2) to Liqht Industrial (I-
1) on approximately 17 acres and located on the south line of
Powhite
Parkway, the west line of Genito Place, and north of Tredegar Lake Parkway
(Tax IDs 729 -692 -Part of 8021; 730 -692 -Parts of 2018,3704 and 6305; and 731-
692 -Part of 2601); appoint Andrew G. Gillies as agent for the Board; and
waive disclosure requirements.
Summary of Information:
In 1980, Neighborhood Business (C-2) zoning was approved as part of the
Evergreen development (Case 79SN0200). This zoning did not anticipate the
final location of Powhite Parkway which ultimately bisected the property
limits, resulting in approximately 17 acres of C-2 located on the south line
of Powhite Parkway. The Evergreen properties, exclusive of this C-2 portion,
were eventually rezoned as part of the Centerpointe development. In 1986,
the adjacent Waterford development was zoned (Case 86SN0117), permitting a
mix of residential, office, commercial and industrial uses. The zoning of
five (5) properties remains split, with the remaining Evergreen portion as
C-2, and the Waterford portion permitting light to medium industrial uses.
This split zoning limits the ability to fully develop these parcels in
context with Waterford. Rezoning would allow the northern portion of
Waterford, adjacent to Powhite Parkway, to be developed for light industrial
uses.
Preparer: Andrew G. Gillies Title: Director of Planning
Attachments: 0 Yes F-1No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information (Continued)
Virginia law permits the Board of Supervisors to initiate a rezoning
application on the principles of good zoning practice and general welfare.
Consideration of this request will provide for a public process to review
and determine if any adverse impacts would be generated on the property(s),
on adjacent property owners, or the County in general and, if so, to
determine what conditions might alleviate any adverse impacts and enhance
land use compatibility.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 25, 2018 Item Number: 13.C.
Subject:
Additional Staffing Resources in the Commonwealth's Attorney's Office
County Administrator's Comments:
County Administrator:
Board Action Requested:
Create three full-time attorney positions for the Commonwealth's Attorney's
Office, appropriate $65,000 in additional State Compensation Board revenue,
and transfer $125,000 in already appropriated contingency funds to the
Commonwealth's Attorney budget.
Summary of Information:
Over the course of recent months, staff has remained engaged with the
Commonwealth's Attorney's Office to assess workload issues in that area.
Since July 1, Interim Commonwealth's Attorney Ken Nickels has had numerous
meetings with County Administrator, County Attorney and Police Chief to
better position his office to resume a level of service in prosecuting
misdemeanors that meets the Police Department's expectations. This working
relationship has helped foster many positive pathways of collaboration.
That said, this paper requests the creation of three full-time attorney
positions, which would enable the Commonwealth's Attorney's Office ingood
faith to resume misdemeanor prosecutions for dockets set on August 1, 2018
and thereafter. At the same time, the Police Department will remain engaged
with the Commonwealth's Attorney's Office to continue to further strengthen
their relationship and ensure the cases are being handled in the most
efficient and effective manner possible, including immediate assistance on
misdemeanor cases upon law enforcement request.
Preparer: Meghan Coates
Attachments: Fl Yes 0 No
Title: Director, Budget & Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
It may take 90 days to fully hire these new resources, and the vacancy of the
elected Commonwealth's Attorney's position will not be filled until after the
November election. Therefore, it is with appreciation that the existing
attorneys will have heavier caseloads in serving our citizens and police
officers (including State Police officers) until the office is fully staffed.
Funding for the positions would come from the $125,000 contingency that was
originally set aside for this purpose during the FY19 budget process in
conjunction with some additional, previously unappropriated State
Compensation Board dollars. Moving forward, the County will continue to work
with the Commonwealth's Attorney's Office to monitor resource needs, evaluate
related processes, and continue to collectively work at the state level to
help close some of the significant shortfalls in state support for the
Office.
If additional State Compensation Board positions and associated revenues are
created in the future, staff will work with the office to evaluate relevant
workload metrics and best determine if such revenues would be used to
reimburse the local funds that have been accelerated for such positions
already or if additional positions are warranted. In addition, a team will
work to review what, if any, efficiencies could be realized through the
implementation of various court -related technologies such as solutions
related to docket administration.
CHESTERFIELD COUNTY
a ; BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 25, 2018 Item Number: 13.13.
I
Subject:
Set Public Hearing to Consider Amending the FY2019-2023 Capital Improvement
Plan
County Administrator's Comments:
County Administrator:
Board Action Requested:
Set August 22, 2018 as a public hearing to consider amending the FY2019-2023
Capital Improvement Plan (CIP) to expedite construction of a new elementary
school in the Matoaca District.
Summary of Information:
The FY2019-2023 schools CIP was adopted with placeholders in FY2022 and
FY2023, that demonstrated the need for additional school facilities on the
horizon. As a supporting example, the existing housing pipeline in that area
(meaning units already zoned that can be built as the market demands)
suggests that an additional 5,870 homes, potentially generating an additional
1,400 elementary school students will likely come online before 2030.
At the July 11, 2018 School Board meeting, the School Board requested that
the Board of Supervisors consider amending the school CIP to expedite a new
elementary school in the Mataoca District based on the following factors:
taking a proactive approach to current and near-term enrollment growth,
limiting the impacts of redistricting efforts (to be concurrent with Matoaca
Elementary School redistricting process in 2019), construction and interest
savings, and alignment with the development of the surrounding community.
Those factors, will be discussed during the afternoon work session of the
July 25, 2018 Board of Supervisors meeting.
Attached is a memo from Interim Superintendent of Schools Donald Fairheart
regarding action taken by the School Board on July 11, 2018.
Preparer: Meghan Coates
Attachments: 0 Yes
❑ No
Title: Director of Budget and Management
Donald R. Fairheart, MBA
Interim Superintendent
To: Dr. Casey
County Administrator
From: Donald Fairheart
Interim Superintendent
7N
Chesterfield County Public Schools
Innovative. Engaging. Relevant.
Subject: Request to Amend the FY 2019 Capital improvement Plan
Date: July 12, 2018
804.748.1434
superintendent@ccpsnet.net
At last evening's special called School Board meeting, the School Board was presented information related to
the proposed inclusion of a new elementary school in the Matoaca District in the FY 2019 Adopted Capital
Improvement Plan. The total cost of the school is estimated to be $36,334,216. The School Board approved
memo #087-18 with a recommendation to request an amendment to the FY 2019 Capital Improvement Plan by
the Board of Supervisors for a new elementary school in the Magnolia Green area on a proffered site.
We would expect the budgeted funding sources to be VPSA bonds at $34,334,216 and a county contribution of
$2M (for the expanded gym plan).
Please let me know if you have questions or need additional information and thank you in advance for your
consideration of our request.
Sincerely,1"4— zl�a �
Donald R. Fairheart, MBA
Interim Superintendent
Office of the Superintendent P.O. Box 10 mychesterfieldschools.com
Chesterfield VA, 23832 An equal opppgp. ity,e,, pioye{
V`
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: July 25, 2018 Item Number: 13.E.
Subiect:
Consideration of the Purchase of a Parcel of Land for the Harrowgate Park
Replacement Project
County Administrator's Comments:
County Administrator:
Board Action Requested:
Approve the purchase of a parcel of land containing 21.2 acres, more or less,
with improvements, for $700,000 from Harrowgate LC for the Harrowgate Park
Replacement Project and authorize the County Administrator to execute the
sales contract and deed.
Summary of Information:
Harrowgate Elementary School was slated for renovation as a part of the 2013
referendum. As other projects from the referendum progressed, facility
condition assessments and staff analyses recognized that it would be more
cost effective, over the long run, to replace those schools rather than
renovate. As such, in each instance, school staff evaluated whether the
existing sites could accommodate a rebuild or whether additional land would
be required.
In the case of'Harrowgate Elementary School, recognizing that the County's
thoroughfare plan shows the need for an east -west connector road that could
potentially run through the existing site in the future, it was determined
that the replacement facility should be built on a different site. Utilizing
the cross- functional site selection team, staff evaluated five potential
sites in the vicinity of the exiting site. The site that was eventually
selected, primarily because of the proximity to Carver Middle School, was the
county -owned parcel commonly known as Harrowgate Park. With that information
in hand, parks and recreation staff then began evaluating options for
replacing the impacted portions of the park site. Nine parcels were
considered before ultimately settling on the site the Board is requested to
purchase, primarily because of its proximity to both the school sites and the
park facilities that will remain at the rear of the schools.
Preparer: Meehan Coates
Attachments: 0 Yes
Title: Director of Budget and Management
1-1 No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Substantial accord determination for this property was made by the Planning
Commission on July 17.
All of that said, staff requests that the Board of Supervisors approve the
purchase of a parcel of land containing 21.2 acres, more or less, PIN: 792
633 4486 00000, 16601 Branders Bridge Road, for $700,000 plus closing costs
which are estimated to be $5,000, from Harrowgate LC, for the Harrowgate Park
Replacement Project. The contract is subject to acceptable title and closing
within 30 days. Sufficient funding is appropriated in the Future Facility
Land Acquisition Project, which was adopted as a part of the FY2019 Capital
Improvement Plan.
Upon approval of purchase, staff will work to finalize a development plan for
the site that will replace the existing park facilities. In September, staff
will bring the development plan back before the Board and request, at that
time, appropriation of funds for the development of the site so that the park
replacement and school projects will be on similar timelines; thus,
minimizing disruption to the surrounding community.
DistriCt: Bermuda
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SUBSTANTIAL ACCORD DETERMINATION
CPC CASE, # 18PD0244
CONCEPT PLAN - REI'LACEMl,"N'I'IIAIZROWGA:1'1PARK
RET'AINE'D PARK FACaxrjils - IMPROVED MIDDLE SCHOOL. FACILITIES AND NEW PARKLAND
Chesterfield County Parks and Recreation
7.5.2018
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July 25, 2018
Speakers List
Evening Session #1
(Following Presentation of Resolutions)
1. Rodney Martin
2.
9
5.
Evening Session #2
(End of the Evening Agenda)
1.
2.
3.
9
5.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: July 25, 2018 Item Number: W.A.
Subject:
Public Hearing to Consider the Restriction of Through Truck Traffic on
Milhorn Street, Hill Street, Tipton Street, and South Street
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold Public Hearing to consider the restriction of through truck traffic on
Milhorn Street, Hill Street, Tipton Street, and South Street between
Jefferson Davis Highway and Harrowgate Road.
Summary of Information:
The county has received a
truck, truck and trailer, or
trucks, from using Milhorn
Tipton Street (Route 1135)
Davis Highway (Route 1/301)
alternate route is Jefferson
(Route 144).
The Virginia
considers when
meet the first
request from residents to restrict any through
semi -trailer combination, except pickup or panel
Street (Route 1135), Hill Street (Route 1135),
and South Street (Route 1141) between Jefferson
and Harrowgate Road (Route 144). The recommended
Davis Highway (Route 1/301) and Harrowgate Road
Department of
a restriction
two criteria,
(Continued next page)
Preparer: Jesse W. Smith
Attachments:
0 Yes
Transportation (VDOT) has four criteria it
is requested. A requested restriction must
.n that: 1) a reasonable alternate route is
Title: Director of Transportation
F-1 No #
3 '15
CAESTERFIELD COIR
Y
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
provided; and 2) the character or frequency of truck traffic on the route
proposed for restriction is not compatible with the affected area.
Evaluation of the second criterion will include VDOT's evaluation of safety
issues, accident history, engineering of the roadway, vehicle composition,
and other traffic engineering related issues.
In addition, a requested restriction must meet either of the last two
criteria, in that: 1) the roadway is residential in nature, with at least 12
dwellings on both sides within 150 feet of the roadway centerline per 1,000
feet of roadway; or 2) the roadway must be functionally classified as either
a local or collector road.
VDOT has completed a preliminary review of the streets proposed for a
restriction and has determined that all applicable criteria will be met.
Staff recommends approval of the request for the restriction.
Recommendation:
If the Board wishes to pursue this request, the attached resolution
requesting the Virginia Department of Transportation to restrict through
truck traffic on Milhorn Street, Hill Street, Tipton Street, and South Street
between Jefferson Davis Highway and Harrowgate Road should be adopted.
WHEREAS, the Chesterfield County Board of Supervisors
received a request to restrict any through truck or truck and
trailer or semi -trailer combination except pickup or panel trucks
from using Milhorn Street, Hill Street, Tipton Street and South
Street between Jefferson Davis Highway and Harrowgate Road; and
WHEREAS, the recommended alternate route is Jefferson Davis
Highway and Harrowgate Road; and
WHEREAS, Chesterfield County will use its good offices for
enforcement of the proposed restriction; and
WHEREAS, the Board has conducted a public hearing on the
restriction.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
requests the Virginia Department of Transportation to restrict
through truck traffic on Milhorn Street, Hill Street, Tipton Street
and South Street between Jefferson Davis Highway and Harrowgate.
Milhom/Hill/Tipton/South Street
Through Truck Traffic Restriction
cit
15-
ctf
Proposed Restricted oute
Alternate Route
Cz:
tvrhmonb ants -31 ispatirb
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804)649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
July 18, 2018
Date Category Description Ad Size Total Cost
07/24/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 27 L 136.50
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vk-
pmia at an adjourned meeting on Wednesday, July 25, 2018, at &00 pm.
m the County Public Meeting Room at the Chesterfield Administration
Budding, Route 10 and tun Road, Chesterfield, Virginia, will hold a pub-
lic hearing where persons may appear and present their views concern-
Thlhe restriction of"h truck truck mrd trailer, or semi -trader combi-
nation, except pickup or panel to cK from using Milhom Street (Route
1135), Hill Street (Rade 1135) Tipton Street (Route 1135) and South
Street (Route 1141) between Jet`furson Davis Hiduway (Route 1/301) and
Harrowgate Road (Rade 144). The recommended alternate route is Jef-
ferson Davis Howay (Rade 1/301) and Harrowgate Road (Route 144).
A map of the proposed aftemate mute is on file in the County Adminis.
trator's Office and the Clerk to the Board's Office (Room 504) at the
Lane B. Ramsey Administration Building, 9901 Lori Road Chesterfield
Virginia, for public examination between the hours of 8:30 am. and 5:00
pm. of each regular business day. If further information is desired,
please contact Mr. Steve Simonson, Transportation Department, at 76
1037, between the hours of 830 am. to 5:00 pm, Monday through Fri-
day.
The hearing is held at a public facility deli* to be accessible to per-
sons with disabilities. Any persons with questions on the accessibility
of the fadl'ddyy or the need for reasonable accommodations should con-
tact Janice e)akley, Clerk to the Board, at 148.1200. Persons needing in•
terpreter services for the deaf must ratify the Clerk to the Board no lat-
er than Friday, July 20,2015.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
07/18/2018
The First insertion being given ... 07/18/2018
Newspaper reference: 0000786521
Sworn to and subscribed before me this
D iso
"Ory Public Supervisor
State of Virginia
City of Richmond
My Commission expires
Janet Johnsolu Williams
NOTARY PUBLIC
Commonwealth of Virginia
7566416
My Commission Expires June 30, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 25, 2018 Item Number: 17.13.
Subject:
Public Hearing to Consider Amendments to H 9-60 and 13-56 of the County Code
to Grant Exemptions from Tangible Personal Property Taxes and Motor Vehicle
Registration Fees for Motor Vehicles that are at Least Twenty -Five Years Old
but are Not Licensed as Antique Motor Vehicles
County Administrator's Comments:
County Administrator:
Board Action Requested:
Following a public hearing, the Board is requested to amend H 9-60 and 13-56
of the County Code to grant an exemption from tangible personal property
taxes for antique motor vehicles and to grant an exemption from motor vehicle
registration fees for motor vehicles that are at least twenty-five years old
but are not licensed as antique motor vehicles.
Summary of Information:
On June 27, 2018, the Board set a public hearing to consider the proposed
amendments.
With respect to the personal property tax exemption, the Virginia Code
permits localities to exempt certain tangible property from personal property
tax. The permissible exemptions include antique motor vehicles, which are
defined as motor vehicles that are at least twenty-five years old and are
owned solely as a collector's item. The antique motor vehicle must not be
used for general transportation purposes to be eligible for the exemption.
Preparer: Jeffrey L. Mincks Title: County Attorney
Attachments: Yes No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The Commissioner of the Revenue has recommended adding antique motor vehicles
to the types of personal property that are exempt from tangible personal
property tax in County Code § 9-60. A budget review anticipates a nominal
impact on tax revenue because most vehicles that are at least twenty-five
years old are not subject to personal property tax.
As to the registration fee exemption, the County previously charged a reduced
one-time registration fee of $5.00 on vehicles that were at least twenty-five
years old. In August 2016, the Board approved the elimination of the $5.00
registration fee after it was determined that the revenue from the
registration fee was de minimis and did not warrant the administrative cost.
The County Code was revised to eliminate the $5.00 registration fee;
however, nothing was added to the County Code to reflect the County's
practice of not charging the standard registration fee for vehicles that are
at least twenty-five years old. Currently, the County Code does not
distinguish between such vehicles and all other vehicles. The proposed
amended ordinance would fill that gap in the County Code and would
affirmatively provide for the Board's previously approved decision not to
charge registration fees on vehicles that are at least twenty-five years old.
The change would not have a financial impact because the County stopped
charging a registration fee on vehicles that are at least twenty-five years
old after the Board's action in 2016.
Staff recommends adoption of the attached ordinance amendments after a public
hearing.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY
AMENDING SECTION 9-60 RELATING TO
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 9-60 of the Code o the County of Chested eld, 1997, as amended, is amended
to read as follows:
Chapter 9 — FINANCE AND TAXATION
Article III. Tangible Personal Property Taxes.
Sec. 9-60. General Provisions
The following household goods and personal effects of county residents are hereby exempt
from taxation as tangible personal property:
(a) Bicycles and mopeds as defined by Code of Virginia, § 46.2-100.
(b) Household and kitchen furniture, including gold and silver plates, plated ware,
watches and clocks, sewing machines, refrigerators, automatic refrigerating machinery of any type,
vacuum cleaners and all other household machinery, books, firearms and weapons of all kinds.
(c) Pianos, organs, phonographs, record players and records to be used therewith,
musical instruments of whatever kind, radio, television and other home entertainment equipment.
(d) Oil paintings, pictures, statuary, curios, articles of virtue and works of art.
(e) Diamonds, cameos or other precious stones and all precious metals used as
ornaments or jewelry.
(f) Sporting and photographic equipment.
(g) Clothing and objects of apparel.
(h) Computers and accompanying equipment not used in a business.
(i) All other tangible personal property used by an individual or a family or household
incident to maintaining an abode.
0) Privately owned pleasure boats and watercraft, nonmotorized and under 18 feet,
used for personal recreational purposes only.
(k) Antique motor vehicles as defined by Code of Virginia § 46.2-100 which may
be used for general transportation purposes.
(2) That this ordinance shall become effective on January 1, 2019.
32:112633.1
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY
AMENDING SECTION 13-56 RELATING TO
ANNUAL MOTOR VEHICLE REGISTRATION FEES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 13-56 of the Code of the County of Chester geld, 1997, as amended, is
amended to read as follows:
Chapter 9 — MOTOR VEHICLES AND TRAFFIC
Article III. County Vehicle Licenses and Other Requirements
See. 13-56. Resefv edVehieles at least twenty-five years old
The registration fees in Sections 13-52, 13-54, and 13-55 shall not apply to motor vehicles
that were actually manufactured or designated by the manufacturer as a model manufactured in a
calendar year not less than twenty-five .years prior to January 1 of each calendar year.
(2) That this ordinance shall become effective immediately upon adoption.
32:1.12649.1
chmanb gzmeo-Dispatch
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
July 18, 2018
Date Category Description Ad Size Total Cost
07/18/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 25 L 247.20
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield Canty, Yr-
giiik at an adjourned meeting n We�sday, July25, 2018, at 6 p.m. m
the County Public Meeting Room at the Oostniield Administration
Building, Route 10 and Lori Road, Chesterfield Virginia, will hold a pub
It hearing where persons may appear and present their views coram
i
tk�d�ances to amend the Code of the county of Chesterfield, 1997, as
amended, amending 5ectiors 9{0 and 13.56 to grant exemptions
from tang'be personal property taxes for antique motor vehicles and
from motor vehicle reguslratiai fees for motor vehicles that are at least
25years old but are not licensed as antique motor vehides.
Copies of the ordinances areon file in the County Administrators Office
and tle perk to the Board's Office (Roam 504) at the Lane & Ramsey
Administration Building, 9901 Lori Road, Chesterfield Virginia, for public
examination between to hours of 830 am. and 5.1 pm. of each regu-
larbusiness day.
For further information, please contact the County Attorney's Office at
748.1491
The hears is held at a public facility designed to be accessible to per-
sons with disabilities. Any persons with questions on the accessibility
of the facily or the need for reasonable accomnodations should con-
tact Janice 8lakley, Berk to the Board, at 761200. Persons reeding so-
terpreter services for the deaf must no% the Clerk to the Board no lat.
er than Friday, lure 22.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
07/11, 07/18/2018
The First insertion being given ... 07/11/2018
Newspaper reference: 0000781275
Sworn to and subscribed before me this
2
otaryPublic Supervisor
State of Virginia
City of Richmond
My Commission expires
Janet Johnsou Williams
NOTARY PUBLIC
Commonwealth of Virginia
7566416
My Commission Expires June 30, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
174
Page 1 of 2
Meeting Date: July 25, 2018 Item Number: 17.C.
Subiect:
Public Hearing on the Application for Waste Material Management and Disposal
Filed by Shoosmith Brothers, Inc. to Use a Quarry as a Solid Waste Landfill
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff requests the Board to hold a public hearing to consider an application
filed by Shoosmith Brothers, Inc. for waste material management and disposal
approval, and following the public hearing, to vote on the application,
applying the criteria for approval contained in Section 11-95 of the County
Code.
Summary of Information:
Shoosmith Bros, Inc. has applied for approval of its proposed design and
operational plans for a landfill cell, Cell 28, in a quarry adjacent to its
existing solid waste landfill. Shoosmith's conditional use permit, approved
by a previous Board in 1997, requires Shoosmith to apply for and receive the
Board's approval of its proposed design and operational plans for the quarry
landfill by following the process outlined in Article VIII of Chapter 11 of
the County Code. The Board has opted to hold a public hearing on Shoosmith's
application to receive citizens comments.
Preparer: Clay Bowles Title: Director of General Services
112872.1
Attachments: 0 Yes 1-1 No # 0 01 ej 19 41
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Staff has reviewed Shoosmith's application and engaged the services of the
engineering firm of Golder Associates, Inc. to perform an expert technical
review of the application.
Staff concurs with the findings of the review completed by Golder (See
attached). Additionally, the Department of Public Utilities advises that
the application proposes a Leachate Management Plan for the quarry landfill
that is inconsistent with the requirements of Shoosmith's wastewater
discharge permit from the County.
Approval of the application is governed by Section 11-95 of the County Code,
which stipulates that the Board of Supervisors shall not grant approval of
this application unless the Board has made both of the following
determinations:
(a) The proposed quarry landfill poses no substantial present or
potential danger to the health, safety or welfare of any person; and
(b) The proposed quarry landfill poses no substantial present or
potential danger to the environment.
Staff recommends, in light of Golder's technical review and the County's
staff review, that the Board decline to grant approval of the application
because, in staff's opinion, the Board cannot reasonably make the
determinations set out in Section 11-95.
G GOLDER
July 17, 2018
Chesterfield County
Department of General Services — Environmental Division
P.O. Box 40
6751 Mimms Loop
Chesterfield, Virginia 23832-0290
Via Email: bowlesc(cD_chesterfield.gov
Attn: Mr. Clay Bowles
Director of General Services
Golder Reference No.: 1810-1536.100
RE: ARTICLE VIII APPLICATION - SHOOSMITH SANITARY LANDFILL CELL 28
Dear Mr. Bowles:
Golder Associates Inc. (Golder) appreciates the opportunity to assist Chesterfield County with assessment of the
above -referenced application. Our assessment is a professional opinion of the potential danger posed by the
construction and operation of the quarry landfill (Cell 28) design submitted by Shoosmith Brothers Inc. for approval
by the Board of Supervisors. The opinion was developed in consideration of the ordinance requirement based on
Golder's expertise and experience with solid waste landfills, publicly available industry knowledge, and our review
of the following documents:
• The April 30, 2018, solid waste application (Application) submitted by Troutman Sanders LLP on behalf of
Shoosmith Bros., Inc. (Shoosmith);
• The follow-up Shoosmith Bros., Inc. submittal from May 15, 2018;
• The SCS May 24, 2018, response to the Chesterfield County May 22, 2018, completeness review letter;
and
• The Shoosmith Sanitary Landfill Health Risk Analysis: 2018, DEQ Solid Waste Permit No. 587 (Health
Assessment) prepared by Draper Aden Associates per Chesterfield County Proffer No. 2 of the 1997
conditional use permit (97SN0206) for submittal of an Annual Health Risk.
The documents referenced pertain to the Shoosmith Sanitary Landfill in Chester, Virginia. The Application for
Cell 28 (Quarry Cell) was submitted pursuant to the requirements of Shoosmith's conditional use permit.
1.0 ORDINANCE ASSESSMENT EVALUATION
As requested by Chesterfield County, Golder has completed a preliminary assessment of the Application for Cell 28
with respect to the specific approval language in the County ordinance [Article Vlll, Chapter 11 (Garbage, Refuse
and Weeds)]. For clarity, the language of interest with respect to the County's review and approval process is as
follows:
Sec. 11-95. - Criteria for approval.
The board of supervisors shall not grant approval under section 11-92 unless the board has
determined that:
(a) The applicant's proposal poses no substantial present or potential danger to the health, safety
or welfare of any person.
(b) The applicant's proposal poses no substantial present or potential danger to the environment.
Golder Associates Inc.
2108 West Lab umum Ave., Suite 200 T: +1 804 358 7900 +1 804 358-2900
Richmond, Virginia, USA 23227
Golder and the G logo are trademarks of Golder Associates Corporation 9Older.COm
r
Mr. Clay Bowles Reference No, 1810-1536.100
Director of General Services July 17, 2018
It is noted that Golder's professional opinions are specific to the above criteria for approval language, which differs
from the requirements for other assessments for this project Golder has conducted. In particular, much of Golder's
previous review work was on providing a professional opinion on whether good standards -of -engineering practice
were applied to address potential risks to humans and the environment. It is noted that even with the application
of good engineering practice, the proposed development of Cell 28 may still present substantial present or potential
danger to human health, safety or welfare and the environment. The specific observations and opinions with respect
to the Criteria for Approval are summarized in the following sections of this letter.
1.1 Groundwater Assessment
9.1.9 Existing Groundwater Conditions Assessment
Groundwater at the Shoosmith Landfill has been impacted by solid waste constituents in concentrations that exceed
the corrective action concentrations [Groundwater Protection Standards (GPS)] that are designed to be protective
of human health. Specifically, groundwater monitoring results indicate that there have been GPS exceedances for
beryllium, cobalt, and selenium. The Facility operator has submitted Alternate Source Demonstrations (ASD) for
beryllium and cobalt with a separate ASD proposed for selenium. These ASDs have not been approved by the
Department of Environmental Quality (DEQ). The purpose of an ASD is to demonstrate that a source other than
the landfill resulted in the reported exceedance.
The Health Assessment prepared by Draper Aden Associates notes that the groundwater impacts do not pose a
"substantial or imminent risk to the public health and safety of citizens residing in the vicinity of the solid waste
management facility." The Health Assessment does not address whether or not the groundwater impacts pose a
substantial present or potential danger to the health, safety or welfare of any person or the environment. However,
the presence of such elements in the groundwater at concentrations above the risk-based or United States
Environmental Protection Agency (EPA) Maximum Contaminant Level (MCL) -based GPS, by definition, indicates
that a health risk (danger) is present for humans that are exposed to the groundwater. Because the majority of the
shallow groundwater from the site will ultimately discharge to Swift Creek via a non -point source discharge at the
groundwater/surface water interface, such discharge could pose a risk (potential danger) to human health and the
environment, whether derived from the landfill or some other source.
Additionally, the following organic compounds were detected in the groundwater beneath the existing landfill in
2017: acetone; benzene; 1,4 -dichlorobenzene; cis-1,2-dichloroethene; vinyl chloride; chlorobenzene;
1,1-dichloroethane; and bis(2-ethylhexyl) phthalate. The reported concentrations of these organic compounds are
less than their associated GPS; however, Golder notes that several of the organic compounds that have been
detected are designated as being carcinogenic by the EPA, indicating that any exposure to such constituents,
regardless of concentration, could result in an incremental increase in the cancer development risk (potential
danger) for humans, and potentially for animals in the environment.
While the above noted solid waste constituent detections in groundwater are not associated with Cell 28, which has
not been constructed, Golder believes that such detections are likely to continue after construction of Cell 28. If
dewatering activities associated with the current quarry operation and Cell 28, after it is constructed, are terminated,
such activity (termination of pumping) may result in hydrogeologic conditions that increase the current risk (potential
danger) to human health and the environment by allowing for increased discharges of potentially contaminated
groundwater to Swift Creek.
1.1.2 Potentia! Groundwater Scenario Assessment
Golder notes that if dewatering activities are terminated after Cell 28 is constructed and partially filled as is proposed
in the Application, a potential gradient between hydraulic pressures on either side of the liner may develop. The
hydraulic pressure gradient would be inward, which could act to force the liner away from the edge of the quarry
wall. Depending on the magnitude of these forces, the compressibility of the waste, the temperature of the liner
G GOLDER
Mr. Clay Bowles Reference No. 1810-1536.100
Director of General Services July 17, 2018
system, and the integrity of liner welds and the proposed Vertical liner Support System, such gradients would allow
groundwater to enter the waste mass through construction defects in the liner or through breaches caused by forces
that occur after the liner was constructed and during operations.
While such a scenario, in theory, could be controlled with reactivation of the dewatering system and increased
leachate pumping, the scenario would pose a potential risk to human health and the environment in the event that
reactivation of the dewatering system and increased leachate pumping are not possible due to equipment
malfunction or inaccessibility. Under this scenario, the moisture content of the waste mass would increase and
could eventually become saturated with groundwater as the hydraulic pressure is equalized. Once the pressure is
equalized, leachate would have the potential to diffuse from the landfill waste mass to the groundwater, posing a
potential danger to human health and the environment.
If the Facility operator is able to reactivate the groundwater dewatering system and the leachate system is able to
remove accumulated leachate from the waste mass as designed, a potential scenario will develop whereby the
landfill gas system could draw oxygen into the waste mass. Depending on conditions in the waste mass (see
discussions regarding heat and hydrogen generation in Section 1.3 of this letter) the introduction of oxygen could
result in a subsurface combustion event that would use waste, methane, and possibly hydrogen (depending on the
waste temperature) as a fuel source. Such an exothermic event will create heat, carbon dioxide, other gases, water,
and visible smoke emissions, typically venting through cover cracks or other openings, including gas wells. The
water generated by the combustion event will increase the amount of leachate that the facility will generate, in
addition to any liquids used to try and control the combustion event. The heat from a combustion event could
compromise the landfill liner system, and/or portions of the dewatering control system or the landfill gas collection
and control system. The failure of any one of these components could create conditions that are difficult if not
impossible to recover from and ultimately will pose a potential danger to human health or the environment via the
release of leachate to groundwater and potentially to surface water, with the possibility of atmospheric emissions
of harmful contaminants in landfill gas emissions.
1.2 Stormwater Assessment
As discussed in the Health Assessment report prepared by Draper Aden Associates, the landfill has a stormwater
discharge permit from the DEQ for the point source discharge of stormwater. Sampling results from the stormwater
monitoring program (based on required constituents) indicate that stormwater discharges from the site contain total
suspended solids (TSS), nitrogen, phosphorus, ammonia and zinc. The reported concentrations are less than
permitted limits issued by the DEQ, and Golder expects that similar conditions will exist during the operation of
Cell 28. TSS, nitrogen, and phosphorus are regulated by the stormwater permit due to their detrimental impact on
the environment, specifically County waters and the Chesapeake Bay. The impact to the environment associated
with these parameters, similar to carcinogenic compound impacts to humans, is incremental in nature; thus, any
discharges are potentially dangerous to the environment. Therefore, stormwater discharges of these constituents
may pose a substantial present or potential danger to the environment.
1.3 Landfill Gas Assessment
Review of available data suggests that the landfill gas collection and control system for the existing Shoosmith
Landfill is generally operated within required permit constraints. Similar operations are expected with the
construction of Cell 28. However, Golder notes that operating within permit constraints does not necessarily
indicate that the system does not pose a substantial present or potential danger to health, safety, or welfare of any
person or danger to the environment. Specifically, operation of the landfill gas collection and control system, which
is expected to continue with the construction of Cell 28, yields substantial carbon dioxide emissions in addition to
de minimis uncombusted nonmethane organic carbon (NMOC) emissions. Additionally, as noted in the Health
Assessment, as much as 25% of the landfill gas emissions from the landfill are deemed fugitive. These fugitive
emissions are likely comprised of methane and carbon dioxide with de minimis concentrations of other gases,
including volatilized organic compounds. Based on these observations and the explosive nature of methane gas,
Gi GOLDER 3
Mr. Clay Bowles
Reference No. 1810-1536.100
Director of General Services July 17, 2018
Golder offers the following observations regarding the substantial present or potential danger to human health or
the environment from Cell 28 as proposed in the Application:
The emission of NMOC gases, which can contain carcinogenic compounds, poses a potential
danger to human health even though the emissions from the Facility's existing system are below
what the DEQ considers to be an acceptable risk level, as documented in permits and regulations.
Specifically, such emissions can present an increased carcinogenic risk to sensitive human
populations that are exposed to the uncombusted gases. The actual increase in risk (danger) is
expected to be minimal for most humans due to the low initial concentration and atmospheric
dilution; however, carcinogenic risk is generally considered incremental in nature, such that any
exposure can result in an increased danger (i.e., increased cancer development risk) to humans.
Municipal solid waste landfills generate significant quantities of combustible gases as the waste
materials are degraded by bacterial processes. These gases include hydrogen and methane, as
well as de minimis concentrations of other combustible gases. As discussed above under the
Potential Groundwater Assessment Scenario, defects or breaches could occur in the Cell 28 landfill
liner based on its design, construction and the physical conditions that it is expected to encounter
during operations. Such liner defects or breaches, depending of the gas collection and control
system operation, could increase the potential for the influx of oxygen -rich air to the landfill (if the
breach occurs in an area with good vacuum control) or the emission of landfill gas from the waste
mass to the subsurface environment (if the breach occurs in an area with no vacuum control).
Subsurface emissions of landfill gas can pose a substantial danger to human health due to the
potential for fires and explosions. Specifically, methane gas, which typically constitutes
approximately 50% of landfill gas, can explode at concentrations between 5% and 15% by volume,
and is flammable at concentrations above 15%.
Landfill gas has approximately the same density as atmospheric air; thus, its subsurface migration
is driven primarily by pressure gradient. This migration process presents a potential danger to
human health because the pressure can force landfill gas to migrate via subsurface secondary
porosity and manmade preferential flow pathways (e.g., backfill materials on sewer pipes) to nearby
structures where the gas can accumulate in basements and other subsurface structures, including
sanitary and storm sewers. The accumulation of methane gas in these and other confined
structures could result in flammable or explosive conditions if an ignition source is present, and/or
asphyxiating conditions in the absence of an ignition source. Golder notes that Cell 28 as
presented in the Application istwill be equipped with a perimeter boundary probe network that is
designed to monitor for off-site subsurface migration of landfill gas. However, such systems are
typically designed with a spacing of one probe per 250 feet, and as such there is a potential that
some migration pathways will not be monitored, including unsaturated fractures that may be
present in the lower bedrock formation.
Similar to the subsurface migration hazard, due to the similarity in the density of landfill gas versus
atmospheric air, should the landfill gas collection and control system not yet be operational or stop
working for an extended period of time after it has been placed into operation, it is possible under
certain atmospheric conditions (e.g., inversion conditions) that explosive quantities of landfill gas
could accumulate in isolated areas of the quarry as Cell 28 is being constructed upward from its
base. For comparison, Golder notes that the Health Assessment prepared by Draper Aden
Associates documents 16 startup, shutdown, malfunction events for the landfill gas collection and
control system for the aboveground landfill in 2017 for a variety of reasons, and such events are
not unusual for the Shoosmith Landfill. Similar events during operation of Cell 28 could result in
an accumulation of landfill gas in the quarry, which would create a hazardous condition for site
workers. The accumulation of landfill gas in the quarry would pose a danger to site workers via
exposure to volatile organic compounds and if the methane concentration exceeded 5% by volume,
G GOLDER 4
i a
4-
F 7 $ A 9 J
Mr. Clay Bowles Reference No. 1810-1536.100
Director of General Services July 17, 2018
an explosion or fire if an open flame or other ignition source is presented, or asphyxiation in rare
cases.
1.4 Leachate Assessment
As discussed under the Potential Groundwater Assessment Scenario above, liner defects or breaches could occur
for the Cell 28 based on its design proposed in the Application, construction activities, and the physical conditions
that it is expected to encounter during operations. Such liner defects or breaches, depending on where they occur
and whether there are hydraulic gradients directed outward across the liner, could result in the release of leachate
from the waste mass to the groundwater. Leachate from municipal solid waste landfills generally contains high
concentrations of organic compounds, including acetone, methyl ethyl ketone, phenol, and other organic
compounds, as well as metals. The release of leachate to the groundwater could create conditions where the
concentrations in groundwater pose a danger to human health should anyone drink the groundwater. Additionally,
the majority of shallow groundwater from this site will ultimately discharge to Swift Creek as a non -point source
discharge at the groundwater/surface water interface. The discharge of contaminated groundwater could pose a
danger to the environment and/or to humans that come in contact with the impacted surface water.
1.5 Design Assessment
Cell 28 will have a maximum waste thickness in the range of 400 to 425 feet if it is constructed as designed in the
Application that was submitted to the County. Based on publicly available industry data, a waste thickness in excess
of approximately 200 feet, depending on waste type and moisture content, could result in what is known in the
industry as an elevated temperature landfill. Elevated temperature landfills are roughly defined in the industry as
landfills with waste mass temperatures in excess of 170 degrees Fahrenheit. As discussed in the Health
Assessment, the existing Shoosmith Landfill, with an overall waste thickness of less than 200 feet, is showing
preliminary signs of a potential elevated temperature landfill with elevated landfill gas temperatures and pressure
at selected landfill gas wells. In 2017, Shoosmith submitted a higher operating value letter to the DEQ to request
an allowable operating temperature of up to 150 degrees Fahrenheit. These observations indicated that conditions
for an elevated temperature landfill may be present based on climatological conditions and the nature of the waste
stream that is processed by Shoosmith for disposal. Based on current industry knowledge and the design presented
in the Application for Cell 28, it is not unreasonable to expect that Cell 28, if constructed and operated as proposed
in the Application, will be an elevated temperature landfill.
The 170 -degree Fahrenheit temperature is a critical threshold. Above that temperature, most of the methanogenic
bacteria that convert hydrogen generated during fermentation reactions in the waste mass to methane will die.
When the methanotrophic bacteria cease converting hydrogen to methane, several changes occur with municipal
solid waste landfills, including higher Biological Oxygen Demand (BOD), Chemical Oxygen Demand (COD), and
zinc concentrations, and a general acidification of the leachate. These changes, combined with the need to manage
the landfill gas emissions, including hydrogen gas, can pose a significant challenge to landfill operators. Among
these challenges are the different burning velocities of hydrogen versus methane (hydrogen is approximately six
times faster). The difference in burning velocities and other combustion characteristics requires different control
systems to adequately control the explosiveness of the combustion flame, the operation of which can present safety
hazards to operational staff.
Additional concerns associated with elevated temperature landfills include the potential for system failure if available
heat removal systems are not sufficient to remove excess heat from the waste mass. Specifically, per the
Application, significant components for Cell 28 will be constructed from poly vinyl chloride (PVC) and/or high density
polyethylene (HDPE). The melting point for these materials can be as low as 220 degrees Fahrenheit for PVC and
250 degrees Fahrenheit for HDPE. Depending on the material thickness, significant structure integrity (heat
distortion) is lost when these materials encounter temperatures as low as 130 degrees Fahrenheit for PVC and
110 degrees Fahrenheit for HDPE. Thus, elevated temperature landfills can pose a significant risk to the
engineered components of the landfill that contain the waste mass and associated leachate, as well as those
components that remove landfill gas, leachate, and heat from the waste mass. The failure of one or more of the
0 GOLDER 5
Mr. Clay Bowles Reference No. 1810-1536.100
Director of General Services July 17, 2018
heat removal mechanisms could result in a nun -away heat reaction that would be difficult to recover from using
standard engineering approaches for solid waste landfills. The failure of these systems, which are designed to
contain the hazards associated with the municipal solid waste, could pose substantial present or potential danger
to the health, safety or welfare of any person and a substantial present or potential danger to the environment.
1.6 Operations Assessment
Cell 28 is proposed to be constructed in a former aggregate mining hard rock (granite) quarry. The design proposed
in the Application indicates that the initial base grades in the quarry to be located at a depth of approximately
300 feet below the surrounding grade. As such, egress and ingress to the quarry for construction and initial filling
operations will require vehicles, including fully loaded tractor trailers, to traverse steep slopes on perimeter roads
that will have no traffic divider. While Shoosmith can control, to an extent, the safety level of its own
operators/drivers, Shoosmith is less able to control external delivery drivers or their equipment to the same
standard. Vehicle incidents are possible during construction and operation of Cell 28 that may result in injury or
death. Thus, the proposed operation poses a substantial present or potential danger to the health, safety or welfare
of any person.
In addition to the above scenario, data published by the Solid Waste Association of North America (SWANA)
indicates that between July 2015 and June 2016, there were 98 deaths in the solid waste collection and disposal
industry. Approximately one-third of these deaths were worker -related deaths, with the remaining deaths
associated with third party individuals. Available Occupational and Safety Health Administration (OSHA) records
indicate that there were approximately 2,000 OSHA recordable incident cases reported for landfill operations in
2016 alone within the United States. Thus, available industry data suggest that waste collection and landfill
operations at typical aboveground landfills pose a substantial present or potential danger to the health, safety or
welfare of any person and such hazards will likely be compounded for Cell 28 during its construction and operational
phase.
2.0 SUMMARY
Based on the observations above, it would be very difficult to conclude that the proposal contained in Shoosmith's
Application for Cell 28 does not pose an insubstantial risk or potential danger to the health, safety, or welfare of any
person or the environment. Rather significant risks are present. This conclusion is based on the design of Cell 28
as presented in the Application and recent industry experience that indicates landfills with high moisture contents,
elevated organic matter content, and waste thicknesses in excess of 200 feet are more likely than landfills without
these characteristics to become elevated temperature landfills. The Application for Cell 28 proposes a waste
thickness of over 400 feet in Cell 28. As discussed above, elevated temperatures can result in the failure of
engineering systems that develop over the course of decades and from which recovery is technically challenging
and costly.
Should a failure of the Cell 28 engineered landfill containment systems, which are designed to contain the hazards
posed by the landfill, occur, it will likely result in impacts to groundwater, surface water, and ambient air that pose
a substantial present or potential danger to the health, safety, or welfare of any person or the environment.
G GOLDER 6
Mr. Clay Bowles
Reference No. 1810-1536.100
Director of General Services July 17, 2018
If you have any questions or comments regarding the information presented herein, please contact the undersigned
at (804) 358-7900.
Sincerely,
GOLDER ASSOCIATES INC.
Michael G. Williams, C.P.G.
Principal, Practice Leader
I
Mark E. McClain, P.E.
Principal, Senior Consultant
Cc: Jeff Howard, Chesterfield County, HowardJT@chesterfield.gov
Jason St. Clair, Chesterfield County, StClairJ@chesterfiield.gov
Emily Russell, Chesterfield County, RussellEm@chesterfield.gov
Al Pace, Chesterfield County, PaceA@chesterfield.gov
https:llgoldetassociates.sharepoint.comisitesl2740oglcorrespondenoel2016-07-Or3 ordinance assessment letter/2018-07-17 shoosmith ordinance assessment letler.docx
IS 7
COLDER �Y
Williams
Mike
DN:c -Mikly e
DN: cn=Mike Williams, o --Golder
Associates Inc., ou=1412
email=MikeWe
Williams
us
Date: 201&0_77l14:3@aOo-04r'0c0o'
Michael G. Williams, C.P.G.
Principal, Practice Leader
I
Mark E. McClain, P.E.
Principal, Senior Consultant
Cc: Jeff Howard, Chesterfield County, HowardJT@chesterfield.gov
Jason St. Clair, Chesterfield County, StClairJ@chesterfiield.gov
Emily Russell, Chesterfield County, RussellEm@chesterfield.gov
Al Pace, Chesterfield County, PaceA@chesterfield.gov
https:llgoldetassociates.sharepoint.comisitesl2740oglcorrespondenoel2016-07-Or3 ordinance assessment letter/2018-07-17 shoosmith ordinance assessment letler.docx
IS 7
COLDER �Y
Rictmoub 07zmes-3rfcvatch
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
July 18, 2018
Date Category Description Ad Size Total Cost
07/24/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 19 L 100.50
TAKENOTICE
Take notice that tie Board of Supervisors of Chesterfield County, Vac
gnia, San adjourned meeting on Wednesday, July 25,NIB, 96p,m• in
the Canty Public Meeting Room at the Chesterfield Administration
Building, Borate 10 and loci WCfesterficid Virginia, will hold a put,
I'Ic heanngwhiere person may appear and present teir views ionm
i An aappplicationfor waste materiidmanagemoitand disposalli d
bySfoosmithBras, Inc, tote alandfiBinthe quarry adjacent
toShoosmitil'sad Ian dl•
If further information is desired, please contact Mr, Clay Bowles, Direc•
to of General Services, at 717624, between the haus of 830 am to
5.00pm, Monday through Fliky
The heating ishdd at a public facility designed to be accessible to
sons with disabilitles, Any person with questions on the accessibility
of the facility or the need for reasonable accommodations should con.
tact Jake Bluidey,CIA tothe Board,9748.IX Person needing no-
terpreter services for the deaf must notify the Clerk 0the Board no lot•
er 1han Friday, July 20, 201&
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
07/18/2018
The First insertion being given ... 07/18/2018
Newspaper reference: 0000780066
Sworn to and subscribed before me this
8
��)�
No Public Supervisor
State of Virginia
City of Richmond
My Commission expires
Janet Johnson Williams
NOTARY PUBLIC
Commonwealth of Virginia
7566416
My Commission Expires June 30, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
17 9i ri! lip r
Elevated Temperature Landfills (ETLF's)
Understanding the Issues
for Site Workers
Gary Pons, CIH, CSP, Health and Safety Director, SCS Engineers
F. Daniel Brennan, P.E., Senior Project Engineer, SCS Engineers
SWANApalooza 2017
March 29, 2017
Elevated Temperature Landfill
(ETLF) - Agenda
• Definition — Reaction, Not a Fire
• Several large ETLF's to date
• Symptoms, Challenges
• Risk Factors
• "Contain & Manage"
• H &S Exposures
• H&S Controls
Conventional Landfill Fires
• Often caused by 02 -intrusion from
overdrawn LFG extraction well
• Isolated, shallow, confined
• Elevated temps, stressed gas system
(GCCS), isolated settlement around
well
• Char, smoke, even flame
• Small -area, short-term fix
• Fix is usually enhanced cove
ET Landfills
(aka Area -wide LF Reactions)
• Not a landfill fire
• Start small, but can cover dozens of landfill
acres over time
• Run deeper than landfill fires
• Lacking 02
•The primary gas ratio (CH4/CO2) is
diminishing or very low (<1.0 or «1.0)
• Do not appear to be triggered by GCCS
ET Landfill Symptoms
• Gas composition changes — CH4 and CO2
• H2 and CO appear in the landfill gas
• LF Gas and liquid temperatures increase
- Temperature range (Gas and liquid): 131 to 300
degrees F
•Gas generation volumes increase
(increased pressures in the LF)
• Liquid volumes increase (leachate and
condensate)
• Leachate and gas quality deteriorate
ETLF Effects on LF Components
• Settlement, cracks, fissures
• Significant LF volume
reduction
• Impacts on GCCS in welifield
• Impacts on blower/flare station
• Liquids management issues
• Leachate management issues
• Fugitive emissions and odors
ET Landfill Solutions
• Approach = "Contain & Manage"
• Enhanced cover —soil, EGC
• Enhanced GCCS
• Enhanced processir
blower/flare station
• Liquids managemer
• Leachate management/treatment
• Fugitive emission/odor control
ET Landfill Solutions (Cont'd)
• Stabilization to mitigate effects of volume
reduction — on stormwater mgt, GCCS, cap,
etc.
• Long-term,
enhanced O&M
4.500
40.2%
4,000
3,500
3,000
N
E 2,500
1,500
1,a0u
5uo
0
LFG in an ET Landfill
2010 2011 2012 2013 2014
45%
40%
35%
30%
25% °e
c
4
..r
C
u
20% 2
v
Health and Safety (H&S) Risks
at ETLF's to Site Workers
• High Temperature Gas
• High Temperature Liquids
• Leachate
- Lower pH (<6), higher concentration of VOCs,
increased electrical conductivity
• Odors
• Excessive Landfill Pressure (Artesian wells)
• Extreme Subsidence (settlement)
• Degradation of GCCS System Components
• Elevated Hydrogen Considerations
H&S Risk Management -
Exposed Geomembrane Covers
• Used to control fugitive odors
• Hazard in wet or frozen conditions
• Cannot have equipment drive on it
• Usually have GCCS piping above EGC
• Above grade GCCS becomes walking
hazard
• EGC becomes "trampolines" if localized
settlement occurs
r, �.�
`.,,
--+-r � ..
t-
..._ -` _�
H&S Risks (Cont'd) -
GCCS Components
• High temps may require steel well casings (hot to
touch)
Use infrared thermometer to test objects before
handling
• Usual flex hose will degrade and could split or burst
• High pressure in ETI -Fs along with excessive
liquids could make extraction wells become
artesian
• Localized rapid settlement could leave wellheads
tough to access safely
St _ well 'thdo be cut down
iiiiiiiiii
due to Differential settling
SCS ENGINEERS
H&S Risks (Cont'd) -
GCCS Well Drilling
• Exclusion Zone
• Buddy System
• Airborne hazards
• Odors
- Vacuum box
• Special spoils handling
• Sonic drill rig
• PPE Needed
0
Odor Control Considerations
• Fugitive emissions through landfill surface
- Need effective gas system (GCCS)
- Need effective cap/cover (EGCs, e.g., EVOH)
• Uncombusted gas at control device due to
low heat content of gas (200 BTU/cf)
Other ELTF Observations to
Consider
• Visual inspections of gas collection
components for damage and/or changes
• Inspections of leachate components
• Cover and elevation observation and
surveys
• Waste Composition (Dark and wet)
Final Thoughts
• Landfill reaction sites (aka ET landfills) are not
landfill fires
• Each ETLF is unique ... avoid generalizations and
understand that the hazards they pose are site-
specific.
• Deep, wet, massive landfill areas more
susceptible to ETLF conditions developing.
• Understanding of reaction mechanisms
developing. More study needed.
• Waste acceptance may be an issue
• Effective communication and coordination
between all parties is the key to success!
Final Thoughts (Cont'd)
• Onsite issues for workers are different with
ETLFs than normal LFs
• O&M routines are more challenging and the
frequency of repairs sharply increases
• EGCs control fugitive odors but create
many obstacles for workers
• Rapid settlement creates challenges for the
EGCs and the GCCS wells
Final Thoughts (Cont'd)
• Excessive pressures in the landfill strain
pump repair routines and place excessive
liquids in GCCS piping
• High levels of hydrogen require different
"flame arrestors" (either deflagration
arrestors or liquid seals)
• Harsh environment deteriorate valve seals
making emergency shutdown of pipe
sections problematic
Final Thoughts (Cont'd)
• Odors are an on-going characteristic of
ETLFs
• Good interaction with regulators is key
• Once the ET condition develops, it may
peak and stop spreading in 3-5 years, but
enviro effects continue long-term
• No need to panic — only a minority of large,
deep, wet sites affected so far
• But those sites affected can incur significant
costs
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of I
AGENDA
Meeting Date: June 27, 2018 Item Number: 20.
Subject:
Adjournment and Notice of Next Scheduled Meeting
Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
of the Board of
Motion of adjournment and notice of the Board of Supervisors meeting to be
held on August 22, 2018, at 3:00 p.m. in Room 502 at the County
Administration Building.
Preparer: Janice Blakley Title: Clerk to the Board of Supervisors
Attachments: ❑ Yes No