07-28-1993 Packet
~
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REQUEST FOR A SPECIAL MEETING
OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY
TO: THERESA M. PITTS, CLERK TO THE BOARD OF SUPERVISORS
We, AA~ ~ of 'fVt~OaAA--
Magisterial District, and ~~ of
7'JL'rJ /,,~t1.....II"'\ Magisterial District, pursuant to section
15.1-538 of the Code of Virqinia, 1950, as amended, hereby
request that a special meeting of the Board of Supervisors be
held and that such special meeting shall be held on
Wednesday, July 28, 1993 at 12:00 noon.
The Board will
convene in the Administration Building, Room 502, for a
work session on cash proffers.
-
-
TAKE NOTICE
TAKE NOTICE that pursuant 'to section 15.1-538 of the
Code of Virginia, 1950, as amended, two members of the Board
of Supervisors have requested that a special meeting of the
Board of Supervisors be held and that such specia;L meeting
shall be held on Wednesday, July 28, 1993 at 12:00 noon. The
Board will convene in the Administration Building, Room 502,
for a work session on cash proffers.
Teste:
<l /}.hJJh' ~ ,'tn. 'fJ I.. tft0
Theresa M. P1tts, Clerk to the
Board of Supervisors
I,
d~~
-- ,
certify that I have
f::
rece~ved a copy of this notice this ~th day of July, 1993,
,and waive any and all further notice requirements of section
15.1-538 of the Code of Virginia.
dz~
---- -----
Supervisor, ~141f. ').J; tl
District
-
-
TAKE NOTICE
TAKE NOTICE that pursuant to section 15.1-538 of the
Code of Virqinia, 1950, as amended, two members of the Board
of Supervisors have requested that a special meeting of the
Board of supervisors be held and that such specia;L meeting
shall be held on Wednesday, July 28, 1993 at 12:00 noon. The
Board will convene in the Administration Building, Room 502,
for a work session on cash proffers.
Teste:
\.}-A,1.AUL) m. 'fJ.J;n..
Theresa M. Pitts, Clerk to the
Board of Supervisors
I,
UwtVd jJ<2/.b<:Y"
certify that I have
received a copy of this notice this Z]lth day of July, 1993,
,and waive any and all further notice requirements of section
15.1-538 of the Code of Virginia.
~~
Supervisor, {lA../d./()i,./,uitIL. District
-.
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.1-538 of the
Code of Virqinia, 1950, as amended, two members of the Board
of Supervisors have requested that a special meeting of the
Board of Supervisors be held and that such specia;L meeting
shall be held on Wednesday, July 28, 1993 at 12:00 noon. The
Board will convene in the Administration Building, Room 502,
for a work session on cash proffers.
Teste:
0~fYJ. ~~
Theresa M. Pitts, Clerk to the
Board of Supervisors
certify that I have
I,
received a copy of this notice this~th day of July, 1993,
,and waive any and all further notice requirements of section
15.1-538 of the Code of Virginia.
-
TAKE NOTICE
TAKE NOTICE that pursuant to section 15.1-538 of the
Code of Virginia, 1950, as amended, two members of the Board
of Supervisors have requested that a special meeting of the
Board of Supervisors be held and that such special meeting
shall be held on Wednesday, July 28, 1993 at 12:00 noon. The
Board will convene in the Administration Building, Room 502,
for a work session on cash proffers.
Teste:
~'-'1Y1,l.{JPtA-
Theresa M. Pitts, Clerk to the
Board of Supervisors
I,
HA~~Y DA"'J6L
certify that I have
received a copy of this notice this ~th day of July, 1993,
,and waive any and all further notice requirements of section
15.1-538 of the Code of Virginia.
District
..
-
-
TAKE NOTICE
TAKE NOTICE that pursuant to section 15.1-538 of the
Code of Virqinia, 1950, as amended, two members of the Board
of Supervisors have requested that a special meeting of the
Board of Supervisors be held and that such specia;L meeting
shall be held on Wednesday, July 28, 1993 at 12:00 noon. The
Board will convene in the Administration Building, Room 502,
for a work session on cash proffers.
Teste:
J,"tJh~,,~ .I'm.l(JJ:u-
Theresa M. Pitts, Clerk to the
Board of Supervisors
I,
certify that I have
/-
rece~ved a copy of this notice this ~th day of July, 1993,
,and waive any and all further notice requirements of section
15.1-538 of the Code of virginia. ,
cP7{/~ ---
Supervisor, ~~ District
-----'-
.-
TAKE NOTICE
TAKE NOTICE, that pursuant to section 15.1-538 of the
Code of Virqinia, 1950, as amended, two members of the Board
of Supervisors have requested that a special meeting of the
Board of Supervisors be held and that such special meeting
shall be held on Wednesday, July 28, 1993 at 12:00 noon. The
Board will convene in the Administration Building, Room 502,
for a work session on cash proffers.
0~'m.i.{)~
Theresa M. Pitts, Clerk to the
Board of Supervisors
I, ~~,L.... . (~a./J ,certify that I have received
a copy of this notice this~th day of July, 1993, and waive
Teste:
any and all further notice requirements of section 15.1-538
of the Code of Virginia.
~,~w;,~
steven L. Micas, County Attorney
,,,,",
j.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: July 28, 1993 Item Number:
Page 2:- ot2:....
1.
Subject:
Requested work session on cash proffers
County Administrator's Comments:
Board Action Requested:
1) Continue implementation of the cash proffer policy including current proffer
methodology.
2) Refer attached ordinances regarding Roadstrip Lots to Planning Commission
S fOJ; Cnmmission's recommendation to Board,
ummary 01' Inlormanon:
At the Board's June 23, 1993 meeting, staff reviewed the updated calculations used
to determine the cost of the public facilities for which the county accepts cash
proffers. At that meeting, staff recommended that the Board continue
implementation of the cash proffer policy and, further, that the Board increase the
proffer amount from $4,000 to $4,064 per lot. This increase to $4,064 followed the
Board's adopted policy, The policy called for per lot amounts after June 30, 1993,
to be $4,000 plus an annual adjustment for the Marshall Swift Building Cost Index.
Action on the June 23, 1993 item was deferred pending this scheduled work session
to review the county's proffer policy and methodology in detail.
The work session agenda and information to be presented at the work session are
attached.
Preparer: C',Z1k:;1 C,,/.;tt1:;;;;,>Zd-. Til]e: DirecWr, Budget and Management
'/, ,/~)
C ..(~ldJ a.me~t J.L. Stegmaier C M:2 L?
oun"'vft mIDIS raTor: , I ,~ . /L. _
. Yes D No
001
Attachments:
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CASH PROFFER WORK SESSION AGENDA
JULY 28, 1993
SECTION TOPIC DEP ARTM ENT
A. Chesterfield's Current Policy
I. Cash Proffer Chronology Budget
II. Legal Constraints of Cash Proffers Budget
III. Cash Proffer Policy Considerations Budget
IV. Chesterfield's Methodology Assumptions Budget
And Policy Items
a. Other Issues Related to Policy
V. Facility Calculations
a. Summary-Net Cost of Public Facilities (FY94) Budget
b. Calculations for Ubrary Facilities Budget
c. Calculations for Transportation Improvements Transportation
VI. location of Subdivisions with Cash Proffers Budget
(County Map to be Presented at Work Session)
VII. Status of Approved Cases With Cash Proffers Budget
a. Lots Pai d to Date
b. Amount of Money Collected- -By Facility
VIII. Commercial Fire Protection Proffer Budget
a. Proffer Language
b. Cost Calculations
c. Monies Collected
B. Status of Other Virginia Localities and Cash Proffers Budget
C. Roadstrip Lots County Attorney
D. Summation--Review Board Action Requested
002
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SECTION A.
CURRENT POLICY
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003
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SECTION A., I.
CASH PROFFER
CHRONOLOGY
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004
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CASH PROFFERS
CHRONOLOGY
July 1, 1989 - Legislative Authority effective.
August, 1989 - Local Zoning Ordinance adopted.
Fall, 1989 - Staff developed proposed methodology, facility cost numbers,
and policies regarding a cash proffer program to present to the Board in
January.
January, 1990 - Work seSSIOn with the Board of Supervisors in
Williamsburg to discuss staffs proposed methodology, facility cost
calculations and policies regarding a cash proffer program.
January 24, 1990 - First zoning case approved with cash offered for roads
and schools (Wilton/N apier).
February 14, 1990 - Public hearing to consider adoption of a policy
relating to cash proffers; public hearing closed; adoption of the policy
deferred 30 days.
March 14, 1990 - Residential cash proffer policy adopted. Policy included
three year "phase-in" of the per lot amounts with a cap. A work session
was scheduled for March 21, 1990 to discuss cash proffers for
commercial/industrial development.
March 21, 1990 - Work session with the Board held to discuss cash
proffers for commercial/industrial development. Board adopted policy to
accept cash proffers for fire protection for commercial/industrial
development.
January 9, 1991 - Work session with the Board to review cash proffer
policy.
005
P028.wp1/Proffer
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May 8, 1991 - Annual work session with the Board to review the updated
facility costs per dwelling unit for schools, roads, parks, libraries, and fire
stations to determine if an adjustment in the per lot cash proffer amount
was appropriate. Action deferred to May 22, 1991.
May 22, 1991 - Action on an adjustment in the per lot cash proffer
amount deferred to January 1992. (This was not a public hearing).
August 28, 1991 - Policy amended to change time of payment of the cash
proffer. Originally payment was required within two years of subdivision
plat approval or building permit application whichever occurred first.
Bonding was required at plat approval. The time of payment was
changed to anytime prior to building permit application.
January, 1992 - Work session with the new Board of Supervisors (Mr.
Colbert, Mr. Barber, Mr. Daniel, Mr. McHale, Mr. Warren) regarding
methodology, policy, etc. Board approved the increase in the proffer
amount from $2,000 per lot to $3,000 per lot. Fire protection proffer
($150 per 1,000 ft.) stayed the same.
May, 1992 - Work session with the Board regarding new net cost facility
numbers for FY93. Board approved an increase in the per lot payment
to $4,000.
June 23, 1993 - Agenda item (under "New Business") before the Board of
Supervisors reviewing new facility costs numbers for FY94. Staff
recommended an increase in the per lot amount from $4,000 to $4,064.
The $64.00 increase was the Marshall and Swift Building cost index
adjustment. No action taken on the item. Board requested a work
session to review cash proffer policy, methodology, etc. Action on item
deferred to work session scheduled for July 28, 1993.
006
P028.wp1jProffer
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SECTION A., II.
CASH PROFFERS
LEGAL CONSTRAINTS
007
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LEGAL CONSTRAINTS
1. Must adopt a local cash proffer ordinance
~rOViding for the acceptance of cash proffers
Cash proffer ordinance adopted August
989).
2. Cash proffer can only apply to needs
created bj' the new zonIng, cannot apply
cash proflers to existing costs or service
defiCIencies.
3. Amount of the cash proffer must be
reasonably related to a capital need
created by the rezoning.
4. Cash may only be accepted when the
future improvements to be funded by
the proffer are listed in the County's
CapItal Improvement Program.
5. If cash is not used for proffered purpose;
it must be returned to the applicant.
008
c: lotus\becky\overhd2. wk3
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SECTION A., III.
CASH PROFFERS
POLICY CONSIDERATIONS
009
POLIC! CONSIDERArONS
1. Without a cash proffer policy, all proffe~s
will be analyzed on a case-oy-case basIs
thereby affecting consistent treatment
of developers and preventing a fair
opportunIty for developers to analyze the
financial feasibility of their projects.
2. PUqJose of a scheduled cash proffer
Pf1W is to put develope~s on n~tice
o t e County's expectatIons RrIor to
deciding on tbe feasibility of their projects.
3. There is no "right" answer for a cash
proffer methodology. Any policy must
only meet a "reasonableness" test, that
there must be "some" rationale for the
approach chosen even though people may
dIsagree about the "best" approacn.
4. "Simple" does not equal "illegal".
5. While the ordinance was amended to allow
for the acceptance of cash proffers, the
adopted cash proffer policy itself is not
part of the ordinance. Consequently, the
policy would be eligible for changes and
amendments without a public hearing. (It
should be noted that a public hearing was
held in connection with adoption of The
policy.)
c: lotus\becky\overhd3. wk3
010
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SECTION A., IV.
CASH PROFFERS
METHODOLOGY I ASSUM PTIONS
POLICY ITEMS
011
CASH PROFFERS
PRESENT ADOPTED POLICY
Underlying Assumptions of Adopted Policy
1. Revenues generated by growth, i.e. residential and
commercial real estate taxes, sales taxes, fees, etc.
go to pay the normal operating costs of providing
services for new residents, but that there is nothing
left over to pay for the cost of capital facilities
needed to serve these new residents.
2. Countywide averages, where possible, will be
used to determine the cost per dwelling unit of a
public facility.
012
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Adopted Policy Items
1. Methodology
The staff approach to determining the cost of
public facilities related to growth has been to
simplify the calculations by making the above
assumptions: that any revenue derived from
growth will pay all the normal operating costs for
services to new residents and relying on the use
of Countywide averages where possible.
There are five "components" involved in
calculating what a new home will cost the County
in terms of providing public facilities such as
schools, roads, parks, etc. The components are
as follows:
a. Calculation of demand generators (such as
nunlber of people, or number of students)
associated with a new dwelling unit. Staff
uses the weighted average of single family
and multi-family persons per household (2.82
for FY94) and an average number of students
per household (.57 for FY94).
b. Calculation of existing service level standards
for each type of facility for which a cash
proffer will be collected. Examples of service
level standards are: 5.82 acres of community
serving park land per 1,000 people, 2.25
P030.wp1/Proffer
013
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library books per person, and 99 square feet
of space per elementary school child. The
documentation of actual or existing service
level standards is the most time consuming
component of calculating facility costs.
c. Calculation of the gross cost of public
facilities. The term gross cost is used
because a credit for anticipated future
revenues from a new home will be applied
against the gross cost (d). For example, to
calculate the gross cost of park facilities,
multiply the average persons per household
by the cost per acre of park land plus
improvement cost per acre of park land times
the acres per capita.
d. Calculation of a credit to apply against the
gross cost for each facility. Chesterfield has
issued and will continue to issue general
obligation bonds to finance the construction of
public facilities. New residents will pay real
estate taxes to Chesterfield. A portion of
these real estate taxes will go to help retire
this debt. So that new residents are not
"double taxed" (once through payment of a
cash proffer and again through real estate
taxes) a credit is computed for each facility.
e. Calculation of the net cost per facility or
maximum cash proffer. This is the gross cost
(c) per facility minus the applicable credit (d)
per facility.
P030.wpl/Proffer
014
....
2. Cash proffers must be used to fund projects in the
Capital Improvement Program.
3. The following capital improvements will be funded
by cash proffers: schools, roads, parks, libraries
and fire stations. The cash proffer program
does not presently include capital
improvements such as jails and landfills.
4. Cash proffers will be applicable to all residential
rezoning requests.
5. Cash proffers for commercial/industrial rezoning
requests will be applicable for fire protection only
since commercial/industrial rezoning do not
directly create the need for schools, parks and
libraries.
6. At the present $4,000 cash proffer level, the
allocation of the proffer is as follows: Schools
430k, Roads 420k, Parks 80k, Libraries 3%, and
Fire Stations 40k. This allocation is based on the
percentage of the total net cost of that facility and
will apply in instances where the full proffer is
offered.
7. Payment of the cash proffer must occur prior to or
at the time of building permit application.
Originally, the policy required that payment of the
residential cash proffer be bonded at the time of
subdivision recordation and that the proffers be
paid within two years thereafter, or at the time of
building permit application, whichever occurred
P030.wp1/proffer
015
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first. The requirement that proffers be paid within
two years of subdivision recordation was included
to help ensure that new facilities would be
available near the time they would be needed for
new residents. Bonding was required to enforce
the two year payment provision. On August 28,
1991, the policy was amended to eliminate the
bonding provision and the two year payment
provIsion.
8. As noted under "Legal Constraints", there must be
a relationship between the rezoning itself and the
need for a public facility. In order to illustrate this
relationship, geographic service areas or districts
were established across the County.
Since parks, libraries and fire stations serve the
entire County, the geographic service districts for
these facilities were determined to be Countywide.
Rezoning requests can be analyzed on a
Countywide basis to determine whether they
create a need for additional facilities.
With respect to high schools and middle schools,
the County is divided into two geographic service
districts: north of Route 360 and south of Route
360. With respect to elementary schools, the
County is divided into 8 zones corresponding to
the current high school attendance zones.
To determine road costs, two geographic service
districts, one north of Route 360 and one south of
Route 360, were established. These service
P030.wpljProffer
016
--
districts were used in calculating a road cost per
dwelling unit. The Transportation Department then
identified 19 traffic sheds across the County.
Money collected from a development within a
particular shed will be spent on improvements
within that shed.
9. In some instances, a rezoning applicant may wish
to donate property either in lieu of the cash proffer
or as a credit against a portion of the cash proffer.
Property designated for donation (excluding roads)
would need to follow the County's "Procedure for
Acquisition of Private Property for Public Use."
Credits may be given for usable land or
improvements donated to the County with the
following provisos: (i) credit for a land or
construction contribution will not exceed the
calculated cost of the facility required by the
rezoning and (ii) credit for roads will be allowed for
"off-site" land contributions or improvements. The
value of the donated land will be based on the
acquisition cost of the property not to exceed the
cost per acre used in the calculation of the proffer.
If the value of a donated parcel is significantly
more or less than the value used to determine the
proffer, then the proffer would be recalculated. In
the case of off-site improvements, the value of
such improvements would be the estimated cost if
constructed by a governmental entity.
10. Cash proffers not used for intended purposes
within 15 years of receipt will be returned.
P030.wp1/Proffer
017
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11. Adjustments in the cash proffer amount will be
considered every fiscal year in June. Staff will
recompute facility costs and credits based on the
current methodology and recommend adjustments.
Any adjustments would be effective July 1 of the
new fiscal year.
P030.wp1/Proffer
018
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OTHER ISSUES RELATED TO THE POLICY
*
Use of Policy to Direct Growth Patterns
(Requested by PlanninQ Department). If
development is proposed in an area where
growth is not designated by a specific area
plan, then the proposal could be evaluated on
a case-by-case basis to determine the fiscal
impact. If such an analysis reveals costs
which significantly exceed countywide
averages for a particular facility, adjusted
proffer amounts may be recommended to
address the impact.
*
8.Qjustments in the proffer amount "today"
will not affect previously aQProved zoninq
cases. Zoning cases approved from this
point forward could be recommended to
pay as much as $5,043 per lot (which is
the total of recomputed facility costs).
This would not Iffe the amount paid by
previously approve cases, which is
capped at $4,064 for ttf year.
Roadstrip Lots
To be addressed by County ttorney later in work
session
*
P030.wp1/Proffer
019
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SECTION A., V.
FACILITY CALCULATIONS
020
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COMPARISON OF NET COST CALCULATIONS
FY93
NET COST
SCHOOLS
PARKS
LIBRARIES
FIRE STATIONS
ROADS (AVERAGE)
$2,212
412
143
1!5
2513
$5,455
021
liBRARY FACiliTIES
-
022
1
t
-
LIBRARIES
CASH PROFFER
METHODOLOGY
Maximum
Cash Proffer
Maximum
Gross Cost
General Credits
023
-
~
Persons Per
Household
-
LIBRARIES
CASH PROFFER
METHODOLOGY
Maximum
Gross Cost
quare ee 0
Library Per Person
times
Capital Cost Per
Square Foot
Plus
Volumes per Person
times
Average Cost Per
Volume
Plus
Acres of Library Land
per Person
times
Land Cost Per Acre 024
-
LIBRARIES
CASH PROFFER
METHODOLOGY
General
Credits
Average
Assessed
Value
Real Estate
Tax Rate
Percentage
to Credit
-
025
-
--
LIBRARY FACILITIES
SQUARE
LIBRARY FOOTAGE ACREAGE
CENTRAL 48,000 7.30
BON AIR 15,000 3.51
MIDlOTHIAN 8,500 3.80
LA PRADE 8,000 1.75
CHESTER 4,500 1.58
ETTRICK 8,000 3,93
ENON 4,000 2.00
WEST BRANCH N/A 4,72
MEADOWDAlE N/A 2,29
TOTAL 96,000 30,882
1.ilefflABI~$
peflULA TleN (JANUA~Y 1 ~~3) 223,800
SQUARE FEET !BE" CAptlT A 0.43
CAlDlTAl C.ST PEPI S.UARE F..T $143
ACP\ES eF L11~AYLAN. flER 1,tH fIlE.fllE 0.14
AC~ES flE~ CAt-ITA .....13i
LAN. CeST "E~ AC~E $62,4!.
VOLUMES AT 3/31/~3 502,507
VOLUMES PER PERSON 2.25
AVERAGE COST PER VOLUME
FOR FY 91/92 $10.00
MAY 11,1993 026
FilE: L1BFAC,WK1
-
LIBRARIES:
COSTS:
PERSONS PER HOUSEHOLD
2.82
STANDARDS
SQ.FT./CAPITA
BUILDING COST/SQ.FT*
ACRES/CAPITA
$COST/ACRE
VOLUMES/CAPITA
$COSTNOLUME
0.43
$143
0.000138
$62,496
2.25
$10.00
$ GROSS COST
$261
CREDITS:
$WGHTED AVERAGE ASSESSED VALUE
$AVERAGE ASSESSED SINGLE FAMILY
$AVERAGE ASSESSED MULTI-FAMILY
REAL ESTATE TAX RATE
PERCENTAGE TO CREDIT
REAL GROWTH RATE
DISCOUNT RATE
$120,723
$132,777
$33,136
1.09
0.60%
7.00%
7.00%
YEAR
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
TOTAL
NPV
NET COST: $150
*BUILDING COSTS DERIVED FROM ENON AND CENTRAL LIBRARY CONSTRUCTION
COST DATA AND WEST BRANCH LIBRARY CONSTRUCTION BID. CONSTRUCTION
COSTS INCLUDE FURNISHINGS, EQUIPMENT, AND CONSTRUCTION MANAGEMENT
CHARGES,
JUNE 11, 1993
FILE: L1BCRED.WK1
AMOUNT
8
8
9
10
10
11
12
13
14
15
16
17
18
19
20
$199
$111
027
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TRANSPORTATION IMPROVEMENT
CALCULATIONS
028
-
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GENERAL OVERVIEW
*
Land Uses -
Rezonings since original cash proffer analysis have not differed
significantly from the original land use assumptions. Updates
were made to original land use assumptions to reflect current land
use plans.
*
Road ImDrovements -
Required road improvements were calculated based upon updated
land uses.
*
Road Costs -
Cost were reduced to reflect recent project construction and
updated data.
*
Credits -
Anticipated allocations from VDOT were revised based on current
projections, This resulted in an increase in anticipated VDOT
revenue.
'*
Net Single Familv Proffer -
The updated data resulted in approximately a $400 reduction per
dwelling unit,
CP93P2/2
OS/26/93
029
NON-FREEW A YS
-
I TYPE
1991 COST/MILE
1992 COST/MILE
Reconstruct 2 lane
2 to 4 lane
2 to 6 lane
2 to 8 lane
4 to 6 lane
4 to 8 lane
6 to 8 lane
New 2 lane
New 4 lane
New 6 lane
New 8 lane
$2,300,000
3,500,000
7,200,000
12,000,000
9,300,000
12,400,000
12,500,000
2,500,000
4,000,000
5,000,000
6,500,000
FREEW A YS
$2,170,000
4,070,000
7,470,000
12,050,000
7,580,000
12,150,000
9,580,000
3,000,000
4,000,000
5,000,000
6,500,000
1993 COST /MILEl
$2,160,000
3,940,000
7,310,000
11,890,000
7,370,000
11,950,000
9,370,000
3,000,000
4,000,000
5,000,000
6,500,000
TYPE
1991 COST/MILE
1992 COST/MILE
4 to 6 lane
4 to 8 lane
6 to 8 lane
New 4 lane
New 6 lane
New 8 lane
$4,000,000
7,000,000
5,000,000
8,400,000
9,200,000
10,500,000
CP93P2A/2
OS/26/93
$4,390,000
6,660,000
4,390,000
7,890,000
10,160,000
12,430,000
1993 COST/MITEl
$4,390,000
6,660,000
4,390,000
7,890,000
'10,160,000
12,430,000
030
032
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SECTION A., VII.
STATUS OF APPROVED CASES
WITH CASH PROFFERS
033
-
.....
..........-.........-...'...'..,...............................,...-........--...-..--........"......,.-..............................-............
leSIIT)EfiJ,.I-"~~,f.S....~B(z)lflte.BS)...............
::(iJ.\SH>eFtmEE'IEFlE<lIS-r~leS)
....-..-..........."'. .... ...... .................... ...............--.........."'...'.... - --.-..".................-.
.. .. ........... .......", ...-..".... ... ,-- -.""......... ---" .
Estimated lots subject to cash proffer payment 1 ,530
Lots that have paid the cash proffer to date 179
Estimated lots remaining to pay the cash proffer 1.351
034
-
-
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. . , , . . . . . . . . . . . . . . . . . . . . . . . . . , , . . . . . . , . , . . . . - . . . . . . . . . . . . . . . . , .. .."....,..,.... - . . . . . - , . . . . , . . . - . . . . . . . . . . . . . . . . . . . . . . . , . , , . . . . . . . . , . . . . . . . . . . . . . . . . . . - - . . . . . . . . .
....uu............................n.......ltillioclmloN..aY"......ftI'EU.JimY'.i........<....................>...............
.........,."'..."'....-.,..--.-.............,."...."..--.-..-..........,..-."...--"..----......."...
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FACILITY
$ COLLECTED
Schools
Roads
Parks
Libraries
Fire Stations
$179,980 *
$156,908 *
$18,954
$11 ,539
$9.860
Total Collected
~377.240
*Money collected must be spent within specific
sheds
035
--
'"-
SECTION A., VIII.
COMMERCIAL FIRE PROTECTION
CASH PROFFER
036
COMMERCIAL FIRE PROTECTION PROFFER
I hereby proffer the following:
Prior to obtaining a building permit, one of the following shall be accomplished for
fire protection:
A. The owner, developer or assignee(s) shall pay to the
county $150 per 1,000 square feet of gross floor area
adjusted upward or downward by the same percentage
that the Marshall Swift Building Cost Index increased or
decreased between June 30, 1991 and the date of
payment. With the approval of the County's Fire Chief,
the owner, developer or assignee(s) shall receive a credit
toward the required payment for the cost of any fire
suppression system not otherwise required by law which
is included as a part of the development.
OR
B. The owner, developer or assignee(s) shall provide a fire
suppression system not otherwise required by law which
the County's Fire Chief detennines substantially reduces
the need for County facilities otherwise necessary for fire
protection.
037
P003.wp1/Proffer
-
-
CALCULATION OF FIRE
PROTECTION CASH PROFFER
038
-
p:IFlJ:B~W~'"l"I~,fsJ~i
C.ON!.M.EFl6IAlli.CClM.PC>N).EN-r
."'...,,'.-.,',..-.'.-....---......-'.-..-.--....,'..........,,',','.........,_....','...._._.._._'-','.-.'-'-'--.-....,',.,'-'-'-.-.,.,.,-..,'-..',',.,.,.
....'.'.."...........-. , . -.-........ ..... .. .
-
DEMAND GROSS
UNITS 60ST
EMPLOYEES PER 1,000 SQUARE FEET (1)
RETAIL
BUILDING MATERIALS AND LUMBER STORE
SHOPPING CENTER
QUALITY RESTAURANT
NON-RETAIL 60MMER61AL
GENERAL LIGHT INDUSTRIAL
GENERAL HEAVY INDUSTRIAL
INDUSTRIAL PARK
MANUFACTURING
MINI-WAREHOUSE
WAREHOUSING
GENERAL OFFICE BUILDING (< THAN 100,000 SQ, FT,)
GENERAL OFFICE BUILDING (100,000-200,000 SQ. FT,)
GENERAL OFFICE BUILDING (200,000-500,000 SQ. FT,)
GENERAL OFFICE BUILDING (> 500,000 SQ, FT,)
MEDICAL/DENTAL OFFICE BUILDING
OFFICE PARK
BUSINESS PARK
ASSUMPTIONS FOR CALCULATION OF COSTS:
SQUARE FEET OF FIRE STATION PER DEMAND UNIT (2)
CAPITAL COST PER SQUARE FOOT (3)
ACRES OF FIRE STATION LAND PER DEMAND UNIT (2)
AVERAGE LAND COST PER ACRE
EQUIPMENT COST PER DEMAND UNIT (4)
1,24
2,00
7.46
2,16
1,82
2.00
1,87
0,05
1,28
3.39
3,84
3,22
2,88
4,83
3,59
3,01
0,63
$129
0.00013
$37,636
$37
$153
246
918
266
224
246
230
6
157
417
472
396
354
594
442
370
039
-
-
NOTES:
(1) INFORMATION ON EMPLOYEES PER 1,000 SQUARE FEET OBTAINED
FROM DATA PUBLISHED BY ITE IN THE REFERENCE BOOK ITRIP
GENERATION" (5TH EDITION, JANUARY, 1991).
(2) A DEMAND UNIT IS A PERSON AND/OR EMPLOYEE
(3) INCLUDES CONSTRUCTION, ENGINEERING/ARCHITECTURAL FEES,
AND CONSTRUCTION MANAGEMENT
(4) INCLUDES APPARATUS AND EQUIPMENT COSTS TO FURNISH
A FIRE STATION
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FIRE PROTECTION PROFFER
MONIES COLLECTED
045
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Square Feet Constructed
Monies Collected for Fire Protection
47,305
$7,112.71
046
-
SECTION B.
OTHER VIRGINIA LOCALITIES
047
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SECTION C.
ROADSTRIP LOTS
.,.-
052
-
COUN1Y OF
CHESTERFIELD
VIRGINIA
MEMO
TO:
The Honorable Members of the Board of Supervisors
FROM:
Steven L. Micas, County Attorney
DATE:
July 16, 1993
RE:
Amendments to the County Code which would permit acceptance of cash proffers
for roads trip lots
On August 23, 1989, the Board of Supervisors adopted an ordinance authorizing the
acceptance of cash proffers under certain conditions as a part of residential rezoning. On
March 14, 1990, the Board adopted a cash proffer policy to accept cash proffers for property zoned
for residential purposes. Under Virginia law, the County is only permitted to accept cash proffers
during the zoning process,
On June 23,1993, the Board adopted ordinances relating to the Southern and Western Area
Plan and amended the definition of subdivision, The amendment increased the public road
frontage required to bypass the subdivision process for lots five (5) acres or more in size, commonly
referred to as "roadstrip lots". At the meeting, however, a Board member expressed the desire to
consider the acceptance of cash proffers for "roadstrip lots" in the same manner as for residentially-
rezoned lots. To accomplish this, it would be necessary to amend the County Code to require
"roadstrip lots" in agricultural, residential and mobile home subdivision zones to be rezoned.
The attached ordinance defines a "roads trip lot" and requires rezoning for a conditional use
in residential, mobile home subdivisions and agricultural districts subject to a reduced application
fee of $100.00. (Normal conditional use fee is $985 plus $20 per acre), That rezoning requirement
would then subject the "roadstrip lot" to a cash proffer policy. A "roadstrip
1000:4414.1(4402,1)
053
-
The Honorable Members of the Board of Supervisors
July 28, 1993
Page 2
lot" must be five (5) acres or more in size and have road frontage of more than three
hundred (300) feet or two-hundred fifty (250) feet if shared access is used. A "roadstrip lot"
does not include family subdivision lots which are divided into parcels for the purpose of
a sale or gift to a family member.
Based on certificates of occupancy, the following number of lots have been "roadstripped"
in the last five years:
1988 ......,.,.""".,.................................... 209
1989 ....,."."""",...,.......".",...,.,.,.,....,.." 129
1990 ,..".,."..............""".....,."...,...",.".. 122
1991 ...,...,.,.,.,.",.,.................................. 112
1992 ............",.,..........................."......... 84
1000:4414.1(4402.1 )
054
-
-
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTIONS 21-3, 21-9, 21-77.16, 21-77.18,
21.1-17, 21.1-44, 21.1-47 AND 21.1-281
RELATING TO ZONING
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 21-3 of the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
See, 21-3. Definitions,
000
Lot. roadstrip, Any parcel of land created for residential use which is five (5)
acres or more in size and which has road frontage of more than three hundred (300)
feet or two hundred fifty (250) feet if shared access is used. The term "roadstrip lot"
shall not include a single division of land into parcels where such division is for the
purpose of a sale or gift to a member of the immediate family of the property owner
("family subdivision"). Only one (1) such family subdivision shall be allowed per family
member and shall not be for the purpose of circumventing this chapter. For the
purpose of this subsection, a member of the immediate family shall be defined as any
person who is a natural or legally defined offspring. spouse. grandchild, grandparent.
or parent of the owner. With respect to family subdivision, all applicable requirements
of this chapter shall be met and the proposed lot shall conform to the design
standards set forth in chapter 18.1 of this Code.
000
1000:4402,1
-1-
055
-
-
(2) That Section 21-9 of the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21-9. Fees for hearings,
The cost of each hearing requested pursuant to the provisions of this chapter,
including advertisement when required, shall be as follows and shall be deposited
simultaneously with the filing of the application or petition:
(a) Amend condition of zoning, conditional use (except roadstrip lots) or
conditional use planned development, not including any change in use or in bulk
regulations, each condition. , . . $1,450.00
(b) Conditional use: Roadstrip lots. . . . $100.00
(e..Q) Appeal to decision of director of planning . . . , 500,00
1000:4402.1
-2-
056
-
-
(3) That Section 21-77.16 of the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
See, 21-77.16, Permitted uses - by right.
The following uses shall be permitted by right in the R-88 District:
(a) Single-family dwellings. except where they occur on roadstrip lots.
000
1000:4402,1
-3-
057
-
-
(4) That Section 21-77.18 of the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21-77,18, Same - conditional uses,
The following uses may be allowed by conditional use subject to the provisions
of section 21-34:
000
.ill} Roadstrip lots,
1000:4402,1 -4-
058
-
(5) That Section 21.1-17 of the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted to read as follows:
Sec, 21.1-17. Fees for hearings.
The cost of each hearing requested pursuant to the provisions of this
chapter, including advertisement when required, shall be as follows and
shall be deposited simultaneously with the filing of the application or
petition:
( a) Zoning reclassification:
(1) Without conditional use planned development
. . , , , , , $1,250,00
Plus, per acre for the first 200 acres . . . , 35.00
Plus, per acre over 200 acres , . , , 22,50
(2) With conditional use planned development . . . . 2,250.00
Plus, per acre for the first 200 acres . . . . 45.00
Plus, per acre over 200 acres , . . . 15.00
(b) Conditional uses and special exceptions:
(1) Multiple-family or two-family. . . , 250,00
plus, per unit for each unit after the first 2 units
. . . . 20.00
(2) Manufactured homes, mobile homes:
a. New , . , . 545,00
b, Renewal. , , . 245,00
(3) Planned development:
a. Without zoning reclassification . , , , 2,250,00
Plus, per acre for the first 200 acres . , .15.00
Plus, per acre over 200 acres . , . . 15,00
1000:4402,1
-5-
059
-
-
b. With zoning reclassification . . . . 2,250,00
Plus, per acre for the first 200 acres , , . . 45.00
Plus, per acre over 200 acres , , , . 15.00
c, Amend condition of planned development, each
condition , . . . 1,450.00
ill Roadstrip lots , . , . $100.00
(42) All others . . . , 985,00
Plus, per acre , , . . 20.00
(c) Amend condition of zoning, other than condition of planned
development, per condition , . . , 1,450.00
(d) Variances.,., 570.00
(e) Appeal to board of zoning appeals relative to decision of
director of planning , . , . 500.00
(f) Sign permits:
(1) Temporary signs, as permitted by sections 21.1-267(f), 21.
1-267(h), 21.1-267(i) and 21.1-268(b) . , . . 75,00
(2) All other signs for which building permits are required
, , . . 150,00
(g) Substantial accord determinations . . , , 1,525,00
With accompanying zoning application . , , , 500.00
(h) Deferral requests by the applicant, per request , , . . 50,00
1000:4402.1
-6-
060
-
.-
(6) That Section 21.1-44 of the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted to read ar; follows:
Sec. 21-1-44. Permitted uses - by right.
The following uses shall be permitted by right in the R-88 District:
(a) Single-family dwellings, except where they occur on roadstrip lots.
000
1000:4402.1
-7-
061
-
-
(7) That Section 21.1-47 of the Code of' the County of' Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21.1-47. Conditional uses.
The following uses may be allowed by conditional use III the R-88 District,
subject to the provisions of section 21.1-9:
000
W Roadstrip lots
1000:4402,1 -8-
062
-
"""
(8) That Section 21.1-281 of the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
Sec, 21.1-281, Definitions,
For the purposes of this chapter, the following words and phrases shall have the
meanings respectively ascribed to them by this section:
000
Lot. roadstrip. Any parcel of land created for residential use which is five (5)
acres or more in size and which has road frontage of more than three hundred (300)
feet or two hundred fifty (250) feet if a shared access is used. The term "roadstrip
lot" shall not include a single division of land into parcels where such division is for
the purpose of a sale or gift to a member of the immediate family of the property
owner ("family subdivision"), Only one (1) such family subdivision shall be allowed per
family member and shall not be for the purpose of circumventing this chapter. For
the purpose of this subsection. a member of the immediate family shall be defined as
any person who is a natural or legally defined offspring, spouse, grandchild.
grandparent. or parent of the owner. With respect to family subdivision, all applicable
requirements of this chapter shall be met and the proposed lot shall conform to the
design standards set forth in chapter 18.1 of this Code,
000
(9) That this ordinance shall become effective immediately upon adoption.
1000:4402.1 -9-
063
'7, r. /3. (,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..1..... oU
Meeting Date: LTlll y 28. 1993
Item Number:
7.F.13.g.
Subject:
Set a Public Hearing to Amend the Business License Tax Ordinance
Relating to Tax on Loan and Mortgage Companies
County Administrator's Comments:
cJY1P~
Board Action Requested:
Summary of Information:
The County recently conducted a survey of the Richmond area to
determine whether the County's business license tax rate on loan and
mortgage companies was consistent with the rates charged by other
jurisdictions. The results of the survey established that the County's
rate of $.58 per $100 of gross receipts on the professional service
portion of a loan mortgage company's business (relating to origination
and commitment fees, appraisal charges, credit check fees and interest
payments) is twice as high as the rates charged in Henrico County and
the City of Richmond ($.29 per $100). Given this disparity, staff
recommends that the Board consider adoption of an ordinance reducing the
business license tax on loan/mortgage companies from $.58 to $.29 per
$100. This reduction will allow the County to be competitive in
attracting and retaining loan/mortgage company offices. Although this
change will result in a revenue reduction, staff expects that the change
will attract enough new businesses to more than offset the reduction.
To minimize the loss in revenue, staff recommends that the reduction
take effect on January 1, 1995 for the 1995 license tax year.
(Continued)
Preparer: ~~ . ~U-/) Tille: County Attorney
Steven L.~~ 0403:4441.1(4440.1)
County Administrator:1-r/?_ L, K:5, IC r I #
Attachments: . Yes D No .
120
I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ 01"2..
Summary of Information: (Continued)
Staff also recommends that the County's ordinance be amended to
clarify that the repayment of principal on loans are not considered part
of the gross receipts of a loan/mortgage company. The Commissioner of
Revenue, consistent with the practices of other Virginia localities,
does not currently tax these repayment funds. However, other localities
expressly provide by ordinance that principal repayment funds are not
included in gross receipts of lenders. By amending its ordinance, the
County would assure loan/mortgage companies that the County will not tax
these funds. The Commissioner of Revenue estimates that the reduction
in tax rate would result in an approximately $80,000 annual loss in
reenue that should be more than offset by business growth.
The attached ordinance, if adopted by the Board would, effective
January 1, 1995, reduce the current professional services license tax
rate on loan/mortgage companies to $.29 per $100 of gross receipts and
expressly exclude principal repayment funds from the taxable gross
receipts of such companies. If the Board desires to consider the
ordinance for a public hearing, it should be set for the Board's
September 8, 1993 regular meeting.
1#
121
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-
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
CHAPTER 12 BY AMENDING SEe. 12-49 AND ADDING A NEW
SECTION 12-49.2 RELATING TO LICENSE TAX ON
LOAN MORTGAGE COMPANIES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 12-49.1 of the Code of the County of Chesterfield. 1978, as
amended, is added to read as follows:
Sec, 12-49, Enumerated: amount of license tax,
Every person engaged in one (1) or more of the following businesses or professions
and having an office or place of business in the county shall pay a license tax equal to
twenty dollars ($20.00) or fifty-eight hundredths of one percent (.0058) of the gross receipts,
whichever is greater of the one (1) or more businesses or professions conducted by him as
follows, The business or profession of:
(1) An accountant, certified public accountant, an appraiser or evaluator of real
estate for others for compensation, an architect, an assayer, an attorney-at.:.
law, an auditor, an auditing company or firm, an auctioneer, a public
bookkeeper, a buyer of installment receivables, a ceramic engineer, a chattel
or real estate mortgage financier, a chemical engineer, a chemist, a
chiropodist, a chiropractor, a civil engineer, a claims adjuster, a coal mining
engineer, a collection agent or agency, a common crier, a computer
programmer, a consulting engineer, a consumer financier, a contracting
engineer, a credit card service, a dentist, a doctor of medicine, a factorer, a
financier of accounts receivable, a furnisher of plans or specifications for the
erection or improvement of buildings or a person employed in a consulting
capacity in connection with an architect, a credit bureau, a furnisher of data
processing services, an electrical engineer, escrow agent, a financial planner,
financial services, a geologist, a heating and ventilating engineer, a highway
engineer, a homeopathist, an industrial engineer, an industrial loan company,
an installment financier, an inventory financier, an interior decorator, an
investment broker, a labor consultant, a landscape architect, a loan or
mortgage broker, a loan or mortgage company, a lumber measurer, a
mechanical engineer, a mercantile agency or agent, a metallurgist, a mining
engineer, a naturopath, an optometrist, an osteopath, a patent attorney or
patent agent, a physician, a physiotherapist, a professional engineer, a public
relations counselor, a furnisher of publicity service, a radio engineer, a railway
engineer, real estate brokers (including the gross receipts from all real estate
agents who are licensed with the State Commerce Department through such
0403 :4440.1 - 1 -
1 .') ')
f".;,t;.
-
.-
broker, regardless of how such agents are compensated) and managers, a
court reporter or stenographer, a refrigerating engineer, a sanitary engineer,
a security and commodity broker, a steam power engineer, a stockbroker, a
structural engineer, a surgeon, a surveyor, a tattoo artist, a tax consultant, a
taxidermist, a preparer of tax returns, a veterinarian, a vlOrldng capital
financier, an appraiser or evaluator of personal property or damage to the
same, commercial or graphic artist and any person rendering a service for
compensation in the form of a credit agency, an investment company, a broker
or dealer in securities and commodities or a security or commodity exchange
and any person engaged in consulting services.
000
Sec. 12-49.2. Amount of license tax on loan and mortgage companies,
M Every person engaged in the profession of a loan or mortgage company and
having an office or place of business in the county shall pay a license tax
equal to twenty dollars ($20.00) or twenty-nine hundredths of one percent
(,0029) of the gross receipts. whichever is greater.
i1U The gross receipts of a loan or mortgage company shall not include the
repayments of principal.
(2) That this ordinance shall become effective January 1, 1995.
0403:4440.1 - 2 -
12d
.-
Xeplauti.
Su ne /A) p, / /4
Sec. 4-30. Permit restrictions.
The operation and conduct of every bingo game or raffle shall be subject to
reasonable regulation by the board of supervisors to ensure the public safety and welfare
in the operation of the bingo game or raffle..:. aH6 As a condition of receiving a permit. the
permittee shall be required to contribute an annual minimum of five percent (5%) of the
gross receipts from all bingo games or raffles for those lawful religious. charitable,
community or educational purposes for which the organization is specifically chartered or
organized. with a three year average of ten percent (10%) as an acceptable alternative.
The operation and conduct of every bingo game or raffle shall be subject to the
following additional restrictions:
000
( d) Any organization qualified to conduct bingo games, is authorized to play
instant bingo as a part of such bingo game; provided, that:
(e)
0905:4373.1
o 0 0
(2) The gross receipts between October 1 and September 30 of the
reporting year attributable to the playing of instant bingo shall not
exceed thirty three and one third (33 1/3) fifty (50) percent of the
gross receipts of the organization's bingo operation during the same
time period.
000
Except for persons employed as clerical assistants by organizations composed
of or for deaf or blind persons, employees of corporate sponsors and members
of civic and fraternal groups. only bona fide members of any such organization
who have been members of such organization for at least ninety (90) days
prior to such participation shall participate in the management, operation or
conduct of any bingo game or raffle, Except as provided herein, no person
shall receive any remuneration for participating in the management, operation
or conduct of any such game or raffle. Persons employed by organizations
composed of or for deaf or blind persons may receive remuneration not to
exceed thirty dollars ($30.00) per event for providing clerical assistance in the
conduct of bingo games or raffles only for such organizations. Persons
eighteen (18) years of age and under who sell raffle tickets to raise funds for
youth activities in which they participate may receive nonmonetary incentive
awards or prizes from the organization provided that organization is nonprofit.
The spouse of any such bona fide member or a firefighter or rescue squad
member employed by a political subdivision with which the volunteer
- 2 -
114
,3,8.
-
B~
. "
, . ~~.,i
:I!iJ1!'" '
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..J:.. oU
Meeting Date: July 28, 1993
Item Number:
3. B.
Subject:
COUNTY ADMINISTRATOR'S COMMENTS
County Administrator's Comments:
Board Action Requested:
Summary of Information:
Mr. Joseph Speidel, Chairman of the Youth Services citizen
Board, will be present to make brief comments regarding the work
of the citizen Board and recommendations on youth issues.
Preparer: 'I.. i-J.'f-1.f:dL-'7r7, ,P(".{i..1.J Title: Clerk to the Board of
Theresa M. Pitts~~ /-i-.R?t!" ,I , /') A
I f~ (~I J~~{
I County Administrator: , LI'tl~ I' #-
Attachments: ,0 Yes . No I
Supervisors I
003
II
--
CHESTERFIELD COUNTY
PURCHASING DEPARTMENT
P. O. Box 40
Chesterfield, Virginia 23832-0040
(804) 748-1617
MEMORANDUM
TO: Mr. Lane B. Ramsey, County Administrator
, ., iJ
FROM: H. Edward James, Purchasing Director J/t>l//[f(pf;'~"f-
DATE: July 22, 1993
SUBJECT: County Administrator's Comments
Please consider including the following information on the TQI Quality Alert Meetings in your
County Administrator's Comments at the July 28, 1993 Board of Supervisors meeting.
Quality Alert meetings are being conducted from Monday, July 26, 1993 through Monday,
August 9, 1993. These are informational meetings to orient all County employees on the Total
Quality Improvement initiative in Chesterfield County.
Employees will be introduced to Chesterfield County's guiding values and principles of the Total
Quality Improvement initiative, as well as the County's statement of purpose and vision.
Furthermore, private sector ftrms will participate in the program with representatives speaking
on their total quality experiences and successes. All County employees will have the opportunity
to attend one of the scheduled sessions to better understand the focus of TQI and their role in
seeing the quality initiative through to success. Each member of the Board of Supervisors is
invited to attend.
HEJ/jh
Providing a FIRST CHOICE community through excellence in public service
$.11,
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L oU I
Meeting Date:
July 28, 1993
Item Number:
3.A.
Subject: County Administrator Comments
1993 National Association of Counties Awards
County Administrator's Comments:
Board Action Requested:
Summary of Information:
At the recent meeting in Chicago of the National Association of Counties, Chesterfield
County received 20 NACo Achievement Awards,
These awards represent a high level of services and programs on the part of our employees
in Chesterfield County and demonstrate our commitment to Total Quality Improvement and
good customer service.
It is a pleasure to present these awards to the following departments (see attached):
prepare~/ f, ~itle:
yn . oe~
County Administrator: - r L t 15 ./L-
. Yes D No
Executive Assistant
Attachments:
1#
001
-
1993 N '0 ACHIEVEMENT AWARD APPI~ATIONS
DEPARTMENT PROJECT
Administration
Budget and Management
.Departmental Budgetary Empowerment
.Strategic Planning Training Program
for Citizen Advisors
County Administration
.County Mission Statement
HRM
.Health Care Opt-out Program
Community Development
Community Development Administration
.Shrink-Swell Soils Task Force
Planning Department
· Visual Resources Inventory Process
Utilities
.CARE Third Party Notification Program
County Fire Department
Fire Department
.Advanced Emergency Pediatric Life Support
.Pre-hospital Emergency Medical Services
Human Services
Extension Agent
.Chesterfield 4-H Phonefriend Help Line
Intergovernmental Relations
. Volunteer Services
Mental Health
.Interagency Child-Adolescent Services Team
News & Public Information
.County Call-in: A live 60-minute Monthly
Cable TV Program
Parks and Recreation
.1992 Black History Month
Management Services
Commissioner of Revenue
.Personal Property and License Taxes,
A Comprehensive Audit Program
General Services
.Leaf Collection and Composting Program
Management Services Administration
.Consolidation of County and School Services
Purchasing Department
.Cost Reduction Program
Sheriffs Office
.Sheriffs Office Inmate Work Force
002
Treasurer's Office
.Automated Delinquent Tax Collection Program
-
/3,11.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L ot2.
Meeting Date:
July 28, 1993
Item Number:
13.A.
Subject:
Resolution Recognizing David H. Welchons Upon His Retirement
County Administrator's Comments:
Re~ ~"
Board Action Requested:
Summary of Information:
WHEREAS, Mr. David H. Welchons will retire from Chesterfield
County's Department of Utilities on July 31; and
WHEREAS, Mr. Welchons began his public service with Chesterfield
County in 1961 as assistant county engineer for water, wastewater,
drainage and house numbering; and by virtue of his experience and
performance was promoted in 1983 to director of utilities and has served
with integrity in that position ever since; and
WHEREAS, Mr. Welchons was instrumental in expanding the county's
wastewater system to meet the growing needs of Chesterfield County,
which in 1961 was virtually nonexistent and now has two state-of-the-art
wastewater treatment plants with a total capacity of 21 mgd; 1,400 miles
of wastewater lines; and over 57,300 accounts; and
j Preparer: :t4;(J~J%~/f/3
I M. D. IIPete" ~
! County Administrator:, 1<'
Attachments: . Yes D No
Title:
Deputy County Administrator
for Community Development
1#
1 ~"
.4
-
-
Agenda i-tem
July 2-8, 1993
Page 2
WHEREAS, Mr. Welchons has seen the growth of Chesterfield County's
water system from one 3 mgd water plant in 1961 to a system with a
combined capacity today of 36 mgd from Swift Creek Water Plant and the
Appomattox River Water Authority, and the availability of 6 mgd from
Richmond beginning in 1994 expanding to 27 mgd by the year 2000, and
1,274 miles of water lines; and
WHEREAS, Mr. Welchons has encouraged and supported automation
throughout the department, directing implementation of the CUBIS
customer billing system; the Electronic Document Management System; the
ITRON electronic meter reading; the SCADA water system monitoring and
control system; and the department's local area computer network; and
through his leadership, has enabled Chesterfield County's Department of
utilities to be recognized as one of the most technologically advanced
public utilities in the state; and its water and wastewater systems to
be recognized for operational quality by the regulatory agencies; and
WHEREAS, Mr. Welchons has worked diligently to develop a staff with
exceptional expertise, to further enhance the image of Chesterfield
County's Department of utilities, while providing the best quality
service at the lowest rates in the area; and
WHEREAS, Mr. Welchons has ensured the department's financial
stability and the system's integrity by implementing a
rehabilitation/replacement fund and by revising the department's rate
structure to ensure that growth pays for growth; and
WHEREAS, Mr. Welchons, through his vision and planning, has ensured
adequate water and wastewater service to meet the needs of citizens into
the next century by providing facilities within the county and
negotiating contracts for treatment with neighboring jurisdictions.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board
of Supervisors publicly recognized Mr. David H. Welchons and extends on
behalf of its members and the citizens of Chesterfield County their
appreciation for his 32 years of exceptional service to the county.
AND BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Mr. Welchons and that this resolution be permanently
recorded among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
175
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, fI,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ...L oU
Meeting Date:
July 28, 1993
Item Number:
6.A.
Subject:
DEFERRED
Adoption of an Ordinance Regulating the Use of Security Alarms
Within the County and Providing for the Payment of a Service Charge
for Excessive False Alarms
County Administrator's Comments:
Pt"
Board Action Requested:
)
i"' ~,- I'll
. "-
.4
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.~-
A'/iI',
.~ '
.' ;{> <."..{J
n'
""':" ,~
V
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<- t, ,y
~'-
.":,
#',~
';,~,/t,.,
,....
/~
,0' ",..,"'"
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.
Recommend deferral of attached ordinance.
Summary of Information:
A public hearing was held March 10, 1993 on a false alarm
ordinance which will require all residential, commercial and
industrial property owners to purchase a security alarm permit and
will establish service fees for excessive false alarms that are
responded to by the County police department. The Board deferred
consideration of the ordinance to afford Staff the opportunity to
meet with representatives of the sec!l.rity alarm industry and other
concerned members of the public. On April 8, Staff attended the
monthly dinner meeting of the local Security Alarm Association to
discuss the new ordinance, and subsequently met on May 13 with
representatives of the alarm industry and members of the alarm user
community to discuss the new ordinance. As a result of these
meetings, staff made several changes to the ordinance to meet the
concerns expressed by alarm users and the alarm industry. The most
significant changes are (a) lowering the service fees for excessive
alarms to be consistent with the fees charged in Henrico and
Richmond: $50, $75, $100 and $125 for the third, fourth, fifth
and sixth false alarm respectively; and (b) providing an appeals
process for those who believe they have been inappropriately fined
for an excessive alarm. Also, as requested by the Fire Department,
() " ~ II / t<Continued)
Preparer: ~ f V\Jv1Il ~ Title: County Attorney
Steven L. Micas~4 0603:2947.5(2692.1)
County Administrator: . r l,IS,A-. 004 I
. Yes
D No
Attachments:
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page .2- oU
Summary of Information: (Continued)
fire alarm responses have been excluded from the ordinance.
The recorrunended ordinance should reduced the number of false
alarms and allow the more efficient use of existing police
resources. Some time will be required, however, for IST to develop
and implement the computer system which will be used by the police
and accounting departments to implement this program.
1#
005
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.-
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING
A NEW CHAPTER 2,1 RELATING TO
ALARM SYSTEMS AND PROVIDING FOR A PENALTY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the Code of the County of Chesterfield. 1978, as amended, is amended
by adding a new Chapter 2.1 as follows:
CHAPTER 2.1
ALARM SYSTEMS
Sec. 2.1-1. Purpose.
It is the purpose of this chapter to regulate the use and operation of alarm
systems in order to reduce the number of false alarms, to promote the public health,
safety, and welfare, and to protect property in the county.
See, 2,1-2. Definitions.
For the purposes of this chapter, the following words and phrases shall have the
following meanings:
Alarm system. Any assembly of equipment or a device designed to detect and
signal the unauthorized intrusion, attempted burglary, robbery, other criminal activity,
or hazard at the protected premises. For the purposes of this chapter, the term
"alarm system" refers to all systems which are designed to attract the attention and
response of county police, including alarm bells, horns, sirens and lights, which are
either audible or visible beyond the lot lines of the protected premises.
Automated Dialing Device. Refers to an alarm system which automatically sends
over regular telephone lines, by direct connection or otherwise, a prerecorded voice
message or coded signal indicating the existence of the emergency situation that the
alarm system is designed to detect.
Chief of Police. The Chief of the Chesterfield County Police Department or his
designee.
False alarm, Any communication generated by or as a result of an alarm
system that results in a response by police personnel and which upon investigation
reveals no evidence or indication of criminal activity or other hazard. False alarms
shall include negligently or accidentally activated signals; signals which are the result
0603:2692.2
- 1 -
006
-
~
of faulty, malfunctioning or improperly installed or maintained equipment; signals which
are purposely activated to summons the police in nonemergency situations; and alarms
for which the actual cause is not determined, False alarms shall not include signals
activated by weather conditions or other causes which are identified and determined
by the chief of police to be beyond the control of the owner.
Hazard. An event requiring urgent attention and to which police personnel are
expected to respond,
Penn it holder. The owner or tenant of residential, commercial or industrial
premises upon which an alarm system has been placed for the purpose of detecting
a hazard.
Sec, 2,1-3. Intentional false alarms.
Any person who without just cause knowingly and willfully activates an alarm
system and thereby causes a false alarm shall be guilty of a class one misdemeanor
which shall be punishable by fine and/or imprisonment as set forth by state law.
Sec. 2.1-4. Permit required.
(a) Every owner or tenant of residential, commercial or industrial premises
protected by an operative alarm system within the county shall obtain a permit for the
continued operation of the system within 90 days from the effective date of this
ordinance. Owners or tenants who purchase and have installed alarm systems after the
effective date of this ordinance shall obtain a permit within 30 days of installation,
Application for the permit shall be made on forms available from the police
department and shall include the following information:
(1)
(2)
(3)
(4)
0603:2692.2
The applicant's name, address, and home and business telephone
numbers,
The names, addresses and telephone numbers of the owners of any
premises with an alarm system and the address and phone number
of the premises themselves,
The names, addresses and home and business telephone numbers
of at least two persons to be contacted in the event of the
activation of the alarm system and who are authorized to secure
the premises.
A general description of the type of alarm system, including
whether the system is audible or silent and whether the system is
monitored and by whom.
- 2 -
007
-
.-.
(5) Any additional relevant information required by the chief of police,
(b)
accuracy ,
The chief of police shall review the application for completeness and
If the application is satisfactory, the permit shall be issued.
(c) Should the information required on the permit application change, the
person providing the original information shall notify the chief of police of the change
within ten days of the change.
(d) A service charge of twenty-five dollars ($25.00) shall be assessed against
the owner or tenant of any residential, commercial or industrial premises protected by
an operative alarm system who has failed to obtain a required permit within the time
limits set forth in this section. If a service charge is assessed, it must be paid before
the required permit will be issued, If the permit required by this section is not
obtained within thirty (30) days after notification by the chief of police, continued
operation of the alarm system by the owner or tenant of any premises protected by
an alarm system shall constitute a class four misdemeanor, carrying a penalty of up
to $250, and each day of continued operation without a permit shall constitute a
separate offense.
(e) This permit requirement is intended to assist the police department in the
administration of the provisions of this chapter and shall not be deemed to create any
special duty between the County or its employees and members of the public with
respect to any premises protected by an alarm system,
Sec, 2,1-5, Failure to respond; failure to silence.
(a) Any owner or tenant of residential, commercial or industrial premises
protected by an alarm system shall be assessed one hundred dollars ($100.00) if he or
his designee fails to arrive at the protected premises within one (1) hour of being
notified by the police in connection with an activation of the alarm system,
(b) Any owner or tenant of residential, commercial or industrial premises
protected by an alarm system which emits an audible signal loud enough to be heard
by any other person outside the property shall be responsible for silencing such audible
signal as soon as reasonably possible, but in all cases within thirty (30) minutes. Any
person failing to comply with this section shall be assessed one hundred dollars
($100.00).
Sec, 2.1-6, Service charges,
A service charge of fifty dollars ($50.00) shall be assessed against the owner or
tenant of any residential, commercial and industrial premises protected by an alarm
system for the third false alarm, seventy five dollars ($75,00) for the fourth false alarm,
0603:2692.2
- 3 -
008
-
,-
one hundred dollars ($100.00) for the fifth false alarm, and one hundred twenty five
dollars ($125,00) for the sixth false alarm and each false alarm thereafter in each
calendar year originating from the protected premises, The service charge shall be due
upon receipt of the bill and shall be payable to the county treasurer.
Sec. 2.1-7, Failure to pay service charges of civil penalties: revocation of permit.
(a) All service charges or other charges assessed against the owner or tenant
of residential, commercial or industrial premises protected by an alarm system shall be
due and owing to the county treasurer. In the event legal action is necessary to
collect the service charges and/or civil penalties, the owner or tenant shall be required
to pay a 10% collection fee to the county and all court costs necessary to collect such
funds.
(b) The failure of a permit holder to pay any service charge assessed under
this chapter within thirty (30) days shall constitute grounds for the revocation of an
alarm system permit by the chief of police. The continued operation of an alarm
system by the owner or tenant of premises protected by an alarm system after
notification by first class mail that the permit has been revoked shall constitute a class
four misdemeanor, carrying a penalty of up to two hundred fifty dollars ($250), and
each day of continued operation shall constitute a separate offense.
( c) An alarm permit that has been revoked pursuant to subsection ( a), of this
section may be reinstated by the chief of police upon payment of all outstanding civil
penalties, fees, costs and service charges plus a reinstatement fee of fifty dollars
($50.00),
Sec. 2.1-8. Appeals,
(a) Any person who believes that a service fee has been wrongfully assessed
against him may appeal such assessment by submitting a letter to the chief of police
within ten (10) days of receiving the service fee bill. The letter shall contain the
person's name, complete address and telephone number, the reasons for disputing the
fee and any other written evidence which might justify a change in the assessment.
(b) The chief of police shall consider the evidence presented and render a
written decision within ten (10) days of his receipt of the appeal request, unless an
extension has been agreed upon by both parties. The chief of police shall have the
authority to waive, or rescind in whole or in part, a service fee if he believes that
there is insufficient evidence to fully support the imposition of said service fee,
( c) The chief of police may consider the following factors in reaching a
determination on the appropriateness of an assessed service fee:
0603:2692.2
- 4 -
009
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"'"
(1) evidence of attempts by the person against whom the service fee
is assessed to eliminate the cause of false alarms, such as:
(i) installation of new equipment;
(ii) replacement of defective equipment;
(iii) inspection and repair of the system by an alarm system
technician;
(iv) specific formal training of alarms users,
(2) evidence that the false alarm was caused by an electrical storm,
hurricane, tornado, blizzard, or other acts of God.
(3) evidence that the false alarm was caused by the disruption of
telephone and/or electrical circuits beyond the control of the alarm
user or the user's monitoring company and the cause of such
disruption has been corrected,
(4) evidence that the alarm system which caused the false alarm has
been disconnected and removed from the protected premises,
Nothing in this section shall be interpreted to require the waiver or rescission of the
service fee in appeals which meet any or all of the aforesaid factors, Such factors are
intended as guidelines only and shall not prevent the chief of police from granting
appeals for additional reasons.
Sec. 2,1-9, Automated Dialing Device,
It shall be unlawful for any person to install, sell, lease or use, or cause or
allow to be installed, sold, leased or used an automated dialing device or system which
is set or programmed to directly dial, call or in any other manner make direct contact
with the County's enhanced 911 emergency telephone system. All automated dialing
devices shall be required to connect to an emergency seven digit number designated
by the county to the alarm user at the time of permit application. A violation of this
section shall constitute a class 1 misdemeanor which shall be punishable by fine or
imprisonment as set forth by state law.
(2)
This ordinance shall become effective January 1, 1994.
0603:2692.2
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010
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page l ou..
Meeting Date: July 28, 1993
Item Number:
6.B.
Subject:
Deferred Nominations to Boards and Committees with
Terms Expiring Through July 31, 1993
County Administrator's Comments:
Board Action Requested:
Summary of Information:
Attached is a list of upcoming appointments which were
deferred from the Board meeting on June 23, 1993. Appointments
are for terms expiring through July 31, 1993. Under the existing
Rules of Procedure, appointments to boards and committees are
nominated at one meeting and appointed at the subsequent meeting
unless rules are suspended by a unanimous vote of the Board.
Nominees are voted on in the order in which they are nominated.
*Mr.
*Mr.
**Mr.
**Mr.
**Mr.
C. G. Humphrey E~_ T
Robert J. Leipertz.~
A. W. Dunbar ~.~
Michael W. Tarr
G. Warren Vaughan r A-~
OF APPEALS FOR VIRGINIA UNIFORM STATEWIDE BUILDING CODE
. 0JJ~ fA)L-'vwt
~ ~\JD~ _ ~ c~.
BOARD
All members represent the County at-large.
Preparer: \3.I...1.hi..A.-A .J fY1.--fJ~ Title: Clerk to the Board
I ::t::~m:::::~:~~r:e:ts :::r/~~I~/l #
of Supervisors I
I
011 'I
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6)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ of2.
Summary of Information: (Continued)
*Terms would be three years beginning July 1, 1993 and expiring
June 30, 1996.
**Terms would be three years beginning August 1, 1993 and
expiring July 31, 1996.
Mr. Humphrey, Mr. Leipertz, Mr. Dunbar, and Mr. Vaughan have
expressed a desire to continue serving.
staff and has submitted a recommendation to fill the vacancy left
by Mr. Tarr.
INDUSTRIAL DEVELOPMENT AUTHORITY
Mr. John W. Waddill, representing Bermuda District.
Term would be four years beginning July 1, 1993 and expiring June
30, 1997.
YOUTH SERVICES CITIZEN BOARD
Midlothian District
*Miss Melanie Britton, representing Midlothian High School.
Miss Britton has declined to be reappointed.
**Mr. Joseph E. Speidel (adult representative) .
*Term will be effective immediately and expire June 30, 1994.
**Appointment will fill the unexpired term left by Mr. Speidel's
resignation. Term will be effective immediately and expire June
30, 1994.
1#
012
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A~>.;/::::,,'l '/./1,
...
Meeting Date:
July 28, 1993
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -.!. o~
Item Number:
7.A.
Subject:
Fees For Fall Baseball Expenses
County Administrator's Comments:
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Board Action Requested:
Policy direction for staff on fees for Fall Baseball expenses.
Summary of Information:
Chairman Art Warren, requested that charging fees for fall baseball
expenses be placed on the agenda for Board discussion.
This Fall Baseball program was started two years ago at the request
of various athletic associations. There were no funds appropriated
for the program. It was agreed between the County and the
associations that the program would be funded by sharing costs. The
Board of Supervisors agreed to cover the County costs from three-cent
road funds if the associations would contribute five dollars per youth
involved in the program. All participating associations paid their
fees for the first year.
The. program was continued for a second year with instructions from the
Board to find other resources in the budget to fund the County share
rather than using three-cent road funds. The program was conducted
for a second year wi th County funds provided under the County
Administrator's authority. All participating associations paid their
fees.
Preparer: #-r; dj{~n--. _ . Tille: Director, Parks & Recreation
Mike Golden ~/~AAAAAA""/!___
County AdministDrator:yes . Noil'~- L#"-~:~~" ' 1# 013
Attachments: ,
"
......
,;'~
..
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page loU-
Summary of Information: (Continued)
The CBC believes that the Board of Supervisors did not approve the
requirement for associations to "cost-share" Fall Baseball expenses.
staff recommend that the Board reconfirm the policy that requires
association cost-sharing for Fall Baseball expenses.
1#
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7.8.
6)
July 28, 1993
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ o~
Meeting Date:
Item Number:
7.B.
Subject:
consider Amending Policy Regarding Charges for Water Used for
Irrigation
County Administrator's Comments:
Board Action Requested:
If the Board of Supervisors wishes to adopt a new policy, a public
hearing should be set for August 25, 1993, at 7: 00 p. m., to amend
Chapter 20, section 20-69 of the Code of Chesterfield County.
Summary of Information: .
As a result of Mr. McHale's request for staff to review the policy of
collecting sewer service charges for all water passing through the
meter, including irrigation water, a work session with the Board of
Supervisors was held on June 9, 1993.
Staff presented two methods that could be used to eliminate the sewer
charge on irrigation water. The Board of Supervisors requested staff to
provide additional information on Method 2, the exclusion meter.
Staff has consulted with companies that do plumbing for irrigation
systems in Chesterfield County. Using their input, we estimate the
average cost to alter existing irrigation systems to accommodate this
change to be from $900 to $1300. The cost to install an exclusion
meter, backflow preventor and hose connection is estimated to be $250 to
$300.
{~' \ '.., . j Director of Utilities
Preparer: A .'lLv~:fJ"lk Uft~~ Title:
D 'ta-tt. W~~,' ^.L)--"
/:::.:J- ~~-...r-(A.~~--
County Administorator:yes . I_N, ~o " 'Z. I # 015 I
Attachments: "
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6)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2oI"2-
Summary of Information: (Continued)
In an effort to determine the relative efficiency and amount of water
used between a hose/sprinkler and an underground sprinkler system, staff
contacted the American Water Works Association, the Chesterfield
Extension Office as well as the Virginia Turf Association of Richmond.
This research identified three studies that may help determine the
conservation impact.
North Merin Water District, Novato, California, conducted a study that
determined in-ground irrigation is 55% efficient and hand-held watering
was 32% efficient.
The City of Phoenix, Arizona and the Oakland, California water study
concluded that customers with in-ground irrigation systems use more
water than those that do not have such systems.
staff recommends no change to the present policy.
!i '"
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016
John A. Nolde, Jr.
PfOfSid(;l'nt
John H. WiIIM. J(" COA
P,u~Il.JC"1 L1cel
William C, Trimmer. Jr.
V,,:C f'mp,irlfllll-Bllildllr
John S. Pearsall. Jr.
VillR Presidenl-Assol;I,\IO
Robert J, MilrtinkQ
~;I:CfIH;'II"1
HOllo,! II. Smith, "Jr.
f'ULltiUlU(
Roy O. Arl\l\son
IIf \"u.!f,ii~'ll) l'i,l~H P!'(H'lICU.!f1t
Susan n. Sprigg
Fl<c'''Jli~... Vir.(! PmsicJolll
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HBARICHMOND
HOMf- HUll Ill-:HS A::l::lO(;IMIClN o( AICIIMOND
4(1(1 NOH III Hill';! H(1^1l
HICI IMONI ), VIIH)INI^ :':\:':.'H
fill.:! :'(1:;' (1400
July 27, 1993
The, Honorable Arthur S. Warren, Chairman
Chesterfield county Board of supervisors
3401 Silliman Terrace
Chesterfield, virginia 23832
Dear Art:
The Home Builders Association of Richmond (HBAR)
would like to thank you for the opportunity to review and
respond to the two proposed utility Department
ordinances, i. e. the ordinance that would require new
oonstruction to use water conservation devices, and the
proposed alternatives to the current policy on waste
water charges on water used for irrigation. The
Association's Chestar.fteld Legislative Committee has had
an opportunity to review and discuss both of these
proposals.
Regarding the ordinance requiring the use of water
conservation devices, th@.re seemed to be general
consensus that this needs to be done for both residential
and commercial construction. However, the key
consideration is timing1 the new devices will need to be
phased in over a period of time in order to accommodate
existing supplies during tho transition to the new water
conservation and low consumption fixtures. We would
suggest that staff contact the County and other area
plumbing suppliers in order to get a feel for the fixture
cost differentials, how easy it will be to obtain these
new fixtures and the time line required to make the
transition.
In addition, there was discussion about how the
county mi.ght try to develop some type of "inoentive"
program to encourage existing residents to retrofit their
homes with low consumption, water conservation devices.
Although these devices will probably only have an
incremental reduction in total water usage, it does help
start the education process with the general citizenry,
who ultimately need to recognize the benefits, and
pernaps in the future, the necessity to oonserve our
water resources. Similar programs have been implemented
in other jurisdictions.
GO'd 900'ON 61:11 ~6'lG In[
9986-G8G-v08'ON l31
GNOWH)Hl .:10 l:J8H
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The Honorable Arthur S. Warren
July 27, 1993
Page 2
The consensus of the Committee members regarding the
proposed alternatives to the current policy on waste
~ater charges on water used for irrigation is the same as
staffs, i.e. the current policy seems preferable to the
two alternatives presented. We did, however, discuss
another possible alternative that ~ould more equitably
distribute the cost of 'Water usage for irrigation
pui'IlOSf:?$ And the additional burde.n it places on the
Cbu~ty's system and resources.
starting with the premise that individuals make a
personal choice whether or not to water their lawns in
the summer, it seelllS only fair that they lli!Y for the
additional burden this places on the county I s system
during the most taxing time of the year, the dry season.
This could be accomplished by instituting a .s.y~9harge for
the _. amount of water used over and above the user t s
'otherwise average water usage throughout the year. This
is similar to the surcharge system instituted by virginia
power for higher summer electricity usage for air
conditioning.
It's important, however, to differentiate between
increased water use and the current additional sewer
charges now in plaCe. We would recommend eliminating
these additional sewer charges to avoid any double
payment and to keep the "charge to use" ratio equitable,
i. e. , only charg ing for increased water usage.
Furthermore, those households that have made the
investment in a separate water meter for irrigation
purposes should be exempt from the surcharge policy.
This alternative should continue to be available to those
individuals who mi.ght prefer this to the surcharge
policy.
Since the utility Department keeps individual
records of the monthly water usage for eighteen months,
it would be easy to establish each user'g average
consumption during the fall through the spring, and tack
a surcharge onto any increased water usage above .this
amo~nt for the months of May through september. This is
equ~table because you would be using each household's
average usage with which to base the surcharge, and those
who do not use additional water during the dry season are
not unfairly penalized by an across the board increase in
rates.
~O'd 900'ON 61:11 ~6'll In[
9986-l8l-v08'ON l31
GNOWHJ HI .:JO CJ8H
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The Honorable A~thur s. Warren
July 27, 1993
Page 3
Furthermore, a system such as this may actually
encourage water conservation as a result of higher water
bills. Increased awareness of conserving water, or at
least recognizing an increased cost associated with the
additional use of ~ater during the summer, and having
those who use more pay more, would seem to be laudable
r~~~lts.
HBAR hopes our observations and suggestions with
regards to these issues are helpful. We would be happy
to further discuss these with you or staff and answer any
questions you may have with our comments.
Once again, thank you for the opportunity to work
wi th you on these issues. We look forward to our
continued cooperative efforts.
Sincerely,
()~~
JOhn~f.: Oyke, Chairman
Chesterfield Legislative Committee
/vkm
co; Chesterfield county Board of supervisors
Dave Welchons, Director of Utilities
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..!-.ot2...
Meeting Date:
July 28, 1993
Item Number:
7.C.
Subject:
Set a public hearing to consider an ordinance defining Vietnamese pot-
bellied pigs as household pets (ordinance #1) or remand to the Planning
Commission an ordinance creating a conditional use for "special pets"
with a reduced application fee
County Administrator's Comments:
Board Action Requested:
The Board may either (1) set August 25, 1993 for a public hearing
on the attached ordinance #1 expanding the permitted household pets to
include Vietnamese pot-bellied pigs or (2) remand ordinance #2 to the
Planning Commission to consider creating a conditional use for special
pets with a reduced fee
Summary of Information:
On May 12, 1993, the Board considered an ordinance to define
household pets to include Vietnamese pot-bellied pigs and other animals.
The Planning Commission voted to recommend denial of the ordinance
because it would allow the keeping of pigs on residentially-zoned lots
without a zoning decision .y the ..~r. .r .,~.rtunity t. cemment .y any
neighbors. Currently, a conditional use is required to keep stock farm
animals such as horses, cows and pigs on residential lots.
The Board re-referred the ordinance back to the Planning Commission
with additional proposed amendments that would include the following
restrictions on keeping pot-bellied pigs in a residential zone: (1) the
pig must be registered with an accredited mini-pig registry service,
(2)-the pig cannot weigh more than 150 pounds, (3) the owner of the pig
must comply with the County's leash law contained in Code ~ 5-6, (4) the
pig must be licensed in the same manner as a dog, and (5) the pig must
be spayed or neutered.
,/' Iii r
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Preparer: S r p.vp.n T, Mi r::l C! _ Title:
'75--~~
County Administrator:' " [, ~_, ,.,
County Attorney
laOO.4~~~.~{~~titi.~)
Attachments:
. Yes
o No
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Sec, 21-77.1 7, Same-Accessory uses.
The following accessory uses shall be permitted in the R-88 District:
ill.. Pets, household: provided that the restrictions listed in Section 21-3 are met.
A Special Exception, subiect to the provisions of Section 21-15 (f), shall be required if the
restriction on the number of domesticated dogs cannot be met. A Conditional Use. subiect
to the provisions of Section 21-34. shall be required if the restrictions on Vietnamese pot-
bellied pigs. fowl or rabbits cannot be met.
See. 21-110. Same-Accessory uses,
The following'accessory uses shall be permitted in the R-TH District:
ilil Pets. household: orovided that the restrictions listed in Section 21-3 are met.
A Special Exception. subiect to the provisions of Section 21-15 (fl. shall be required if the
restriction on the number of domesticated dogs cannot be met. A Conditional Use, subiect
to the provisions of Section 21-34. shall be required if the restrictions on Vietnamese pot-
bellied pigs. fowl or rabbits cannot be met.
See. 21-169, Same-Accessory uses.
The following accessory uses shall be permitted in the B-T District:
kL Pets. household: provided that the restrictions listed in Section 21-3 are met.
A Soecial Exception. subiect to the orovisions of Section 21-15 (f), shall be required. if the
restriction on the number of domesticated dogs cannot be met. A Conditional Use. subiect
to the orovisions of Section 21-34, shall be required if the restrictions on Vietnamese pot-
bellied pigs. fowl or rabbits cannot be met.
See. 21-197, Same-Accessory uses.
The following accessory uses shall be permitted in the R-MF District:
ill.. Pets. household: provided that the restrictions listed in Section 21-3 are met.
A Special Exception. subiect to the provisions of Section 21-15 (fl. shall be required if the
restriction on the number of domesticated dogs cannot be met. A Conditional Use. subiect
to the provisions of Section 21-34, shall be required if the restrictions on Vietnamese pot-
~) bellied pigs, fowl or rabbits cannot be met.
2
WP/FEB93/FEB 14
020
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(2) That Chapter 21.1 of the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted to read as follows:
See. 21.1-281. Definitions.
For the purposes of this chapter, the following words and phrases shall have the
meanings respectively ascribed to them by this section:
Pets. household. Animals which are customarily kept for personal use or
enioyment on the premises. This term shall not applY to the keeping of animals at
any place of business. Household pets shall include but not be limited to:
domesticated cats: domesticated birds: domesticated rodents: domesticated fish: a
maximum of two (2) domesticated dogs; a maximum of twelve (12) fowl or rabbits:
any trained animal that is kept to assist handicapped individuals: and a maximum of
one (1) Vietnamese pot-bellied pig: orovided. however. that a Vietnamese pot-bellied
pig shall be considered a household pet only if the following conditions are also
satisfied:
@1. The pig is registered with an accredited mini-pig registry
service.
ili1 The pig does not exceed 150 Ibs. in weight.
k1. The pig does not run at large as that term is defined in I:j 5-6 of
this Code.
.w.L. The pig is licensed by the County in the same manner as
required for a dog pursuant to Chapter 5. Article III. Division 2
of this Code with the additional requirement that proof of the
registration described in (a) above must be presented to the
County in order to obtain such license.
fg1 The pig is spayed or neutered.
See. 21.1-45. Uses Permitted with Certain Restrictions.
Reserve.
The following uses shall be permitted in the R-88 District subiect to compliance with
the following conditions and other applicable standards of this Chapter. If the following
restrictions cannot be met. these uses may be allowed by Conditional Use subiect to the
provisions of Section 21.1-9. except as noted below:
3
WP/FEB93/FE814
..o""} 'I
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fill Pets, household: provided that:
ill The keeping of pets is accessory to a dwelling or mobile home located
on the same zoning lot.
ill The restrictions listed in Section 21.1-281 are met. A Special
Exception. subiect to the provisions of Section 21.1-14 (eL shall be required if the
restrictions on the number of domesticated dogs cannot be met.
See. 21.1-52. Uses Permitted with Certain Restrictions.
Reserve.
The following uses shall be permitted in the R-40 District subiect to compliance with
the following conditions and other applicable standards of this Chapter. If the following
restrictions cannot be met. these uses may be allowed by Conditional Use subiect to the
provisions of Section 21.1-9. except as noted below:
fill Any use permitted with restrictions in the R-88 Residential District.
See. 21.1-59. Uses Permitted with Certain Restrictions.
Reserve.
The following uses shall be permitted in the R-25 District subiect to compliance with
the following conditions and other applicable standards 'of this Chapter. If the following
restrictions cannot be met. these uses may be allowed by Conditional Use subiect to the
provisions of Section 21.1-9. except as noted below:
fill Any use permitted with restrictions in the R-88 Residential District.
See. 21.1-66. Uses Permitted with Certain Restrictions.
Reserve.
The following uses shall be permitted in the R-15 District subiect to compliance with
the following conditions and other applicable standards of this Chapter. If the following
restrictions cannot be met. these uses mav be allowed by Conditional Use subiect to the
provisions of Section 21.1-9. except as noted below:
4
WP/FEB93/FEB 14
022
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fill Any use permitted with restrictions in the R-88 Residential District.
See. 21.1-73. Uses Permitted with Certain Restrictions.
Reserve.
The following uses shall be permitted in the R- 12 District subiect to compliance with
the following conditions and other applicable standards of this Chapter. If the following
restrictions cannot be met. these uses may be allowed by Conditional Use subiect to the
provisions of Section 21.1-9, except as noted below:
fill Any use permitted with restrictions in the R-88 Residential District.
See. 21.1-80. Uses Permitted with Certain Restrictions.
Reserve.
The following uses shall be permitted in the R-9 District subject to compliance with
the following conditions and other appli~able standards of this Chapter. If the following
restrictions cannot be met. these uses may be allowed by Conditional Use subiect to the
provisions of Section 21.1-9. except as noted below:
fill Any use permitted with restrictions in the R-88 Residential District.
See. 21.1-87. Uses Permitted with Certain Restrictions.
Reserve.
The following uses shall be permitted in the R-7 District subiect to compliance with
the following conditions and other applicable standards of this Chapter. If the following
restrictions cannot be met. these uses may be allowed by Conditional Use subiect to the
provisions of Section 21.1-9, except as noted below:
fill Any use permitted with restrictions in the R-88 Residential District.
Sec. 21.1-95. Uses Permitted with Certain Restrictions.
Reserve.
5
WP/FEB93/FEB14
023
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The following uses shall be permitted in the R-TH District subiect to compliance with
the following conditions and other applicable standards of this Chapter. If the following
restrictions cannot be met. these uses may be allowed by Conditional Use subject to the
provisions of Section 21 .1-9, except as noted below:
@l Any use permitted with restrictions in the R-88 Residential District.
See. 21.1-103. Uses Permitted" with Certain Restrictions.
Reserve.
The following uses shall be permitted in the R-MF District subiect to compliance with
the following conditions "and other applicable standards of this Chapter. If the following
restrictions cannot be met. these uses may be allowed by Conditional Use subiect to the
provisions of Section 21.1-9, except as noted below:
fill Any use permitted with restrictions in the R-88 Residential District.
See. 21.1-125. Uses Permitted with Certain Restrictions.
The following uses shall be permitted in the A District subiect to compliance with
the following conditions and other applicable standards of this Chapter. If the following
restrictions cannot be met. these uses may be allowed by Conditional Use subiect to the
provisions of Section 21.1-9. except as noted below:
1Q Unless permitted in the A District. any use permitted with restrictions in the
R-88 Residential District.
(3) This Ordinance shall become effective immediately upon adoption.
6
WP/FEB93/FE814
024
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Ordinance #2
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTIONS 21-3, 21-9, 21-77.18, 21.1-17, 21.1-47, and 21.1.-281
RELATING TO SPECIAL PETS
BE IT ORDAINED by the Board of SupelVisors of Chesterfield County:
(1) That Section 21-3 of the Code of the County of Chesterfield, 1978, as amended,
is amended and reenacted to read as follows:
Sec. 21-3. Definitions.
000
Pets. special: Animals which are kept for personal use and enjoyment on the
premises and are not maintained for commercial purposes. Special pets shall include:
monkeys. pygmy goats. Vietnamese pot-bellied pigs. miniature horses and non-venomous
reptiles which can grow in excess of six feet in length.
000
1000:4388.1
-1-
025
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Ordinance #2
(2) That Section 21-9 of the Code of the County of Chesterfield. 1978, as amended, is
amended and reenacted to read a'S follows:
Sec. 21-9. Fees for hearings.
The cost of each hearing requested pursuant to the provisions of this chapter,
including advertisement when required, shall be as follows and shall be deposited
simultaneously with the filing of the application or petition:
(a) Amend condition of zoning, conditional use or conditional use planned
development, not including any change in use or in bulk regulations, each condition. . . .
$1,450.00
(b) Conditional use: Special pets. . . $250.00
(l~~) Appeal to decision of director of planning. . . . 500.00
1000:4388.1 -2-
O C) .'.
~t:j
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Ordinance #2
(3) That Section 21-7Z 18 of the Code of the County of Chesterfield, 1978, as amended,
is amended and reenacted to read as follows:
Sec. 21-77.18. Same--Conditional uses.
The following uses may be allowed by conditional use subject to the provisions of
section 21-34:
(a) Stock farms.
(b) A dwelling unit separated from the principal dwelling unit.
(c) Public and private profit-making clubs, golf courses, and other recreational
facilities.
(d) Planned developments.
( e) Mass transportation.
(f) Two-family dwellings.
(g) Hospitals, clinics, sanitariums, medical and dental laboratories.
(h) Recreational facilities and grounds appurtenant thereto.
(i) Private schools, colleges, libraries and museums.
(j) Family day care homes, child care centers and kindergartens.
(k) Landfill operations to include the dumping of stumps and processed materials
(not a sanitary landfill).
(1) Boarding or lodging houses.
(m) Greek letter fraternities or sorontIes operating III conjunction with any
college, university or community college.
(n) Public and private utility uses, so long as they require a structure, to include
all water, sewer, solid waste disposal, electric, gas, communications, and
natural gas, liquefied petroleum gas (LPG) and petroleum products
transmissions facilities; in addition, natural gas, liquefied petroleum gas, and
1000:4388.1 -3-
027
Ordinance #2
petroleum products transmission facilities, above or below ground. The
following utility uses shall be permitted without obtaining a conditional use:
(1) Public water and sewer lines and appurtenances.
(2) Service lines to individual users.
(3) Cables, wires or pipes, above or below ground, when such uses are
located in easements on public roads, or in public roads.
( 0 ) Group care facilities.
.fu.l Special pets. provided that if the special pet is a Vietnamese pot-bellied pig.
such pig shall be registered with an accredited mini-pig registry service: it
shall not exceed 150 pounds in weight: it shall not run at large as that term
is defined in * 5-6 of this Code: it shall be licensed by the County in the same
manner as required for a dog pursuant to Chapter 5. Article 3. Division 2 of
this Code with the additional requirement that proof of the registration
required above must be presented to the County in order to obtain such
license: it shall be spayed or neutered.
1000:4388.1 -4-
028
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Ordinance #2
(4) That Section 21.1-17 of the Code of the County of Chesterfield. 1978, as amended,
is amended and reenacted to read as follows:
Sec. 21.1-17. Fees for hearings.
The cost of each hearing requested pursuant to the provisions of this
chapter, including advertisement when required, shall be as follows and
shall be deposited simultaneously with the filing of the application or
petition:
(a) Zoning reclassification:
(1) Without conditional use planned development ........ $1,250.00
Plus, per acre for the first 200 acres. . . . 35.00
Plus, per acre over 200 acres. . . . 22.50
(2) With conditional use planned development. . . . 2,250.00
Plus, per acre for the first 200 acres. . . . 45.00
Plus, per acre over 200 acres. . . . 15.00
(b) Conditional uses and special exceptions:
(1) Multiple-family or two-family. . . . 250.00
plus, per unit for each unit after the first 2 units
. . . . 20.00
(2) Manufactured homes, mobile homes:
a. New.... 545.00
b. Renewal.... 245.00
(3) Planned development:
a. Without zoning reclassification. . . . 2,250.00
Plus, per acre for the first 200 acres. . .15.00
1000:4388.1
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Ordinance #2
Plus, per acre over 200 acres. . . . 15.00
b. With zoning reclassification. . . . 2,250.00
Plus, per acre for the first 200 acres. . . . 45.00
Plus, per acre over 200 acres. . . . 15.00
c. Amend condition of planned development, each
condition. . . . 1,450.00
ill Special pets . . . . . . . . . . $250.00
(4.5.) All others. . . . 985.00
Plus, per acre. . . . 20.00
(c) Amend condition of zoning, other than condition of planned
development, per condition. . . . 1,450.00
(d) Variances. . . .570.00
(e) Appeal to board of zoning appeals relative to decision of
director of planning. . . . 500.00
(f) Sign permits:
(1) Temporary signs, as permitted by sections 21.1-267(f), 21.
1-267(h), 21.1-267(i) and 21.1-268(b) . . . . 75.00
(2) All other signs for which building permits are required
. . . . 150.00
(g) Substantial accord determinations. . . . 1,525.00
With accompanying zoning application . . . . 500.00
(h) Deferral requests by the applicant, per request. . . . 50.00
1000:4388.1 -6-
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Ordinance #2
(5) That Section 21.1-47 of the Code of the County of Chesterfield, 1978, as amended,
is amended and reenacted to read as follows:
Sec. 21.1-47. Conditional uses.
The following uses may be allowed by conditional use in the R-88
District, subject to the provisions of section 21.1-9:
(a) Stock farms.
(b) A dwelling unit separated from the principal dwelling unit.
(c) Public and private profit-making clubs, golf courses, and other recreational
facilities.
(d) Planned developments.
( e) Mass transportation.
(f) Two- family dwellings.
(g) Hospitals, clinics, sanitariums, medical and dental laboratories.
(h) Recreational facilities and grounds appurtenant thereto.
(i) Private schools, colleges, libraries and museums.
U) Family day care homes, child care centers and kindergartens.
(k) Boarding or lodging houses.
(1) Greek letter fraternities or sorontIes operating III conjunction with any
college, university or communit college.
(m) Public and private utility uses, so long as they require a structure, to include
all water, waste water, solid waste disposal, electric, gas, communications, and
natural gas, liquefied petroleum gas (LPG) and petroleum products
transmissions facilities; in addition, natural gas, liquified petroleum gas, and
petroleum products transmission facilities above or below ground. The
following utility uses shall be permitted without obtaining a conditional
use: public water and waste water lines and appurtenances; service lines to
1000:4388.1 -7-
031
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Ordinance #2
individual users; and cables, wires or pipes above or below ground when such
uses are located in easements on public roads, or in public roads.
(n) Group care facilities.
( 0 ) Subject to the requirements hereinbelow set forth, other uses which are not
specifically enumerated in this chapter and which are of the same general
character as the specifically enumerated uses allowed in this district. Before
consideration of an application to allow any use by conditional use pursuant
to this subsection, the director of planning must find in writing that the
proposed use's operating characteristics are substantially similar to, and its
impact on neighboring properties no greater than, the operating characteristics
and impacts of the specifically enumerated uses allowed in this district. Such
finding shall be based upon an analysis of the proposed use, which includes,
among other things, consideration of the size and proposed configuration of
the site; the size, height and exterior architectural appearance of any proposed
structure or structures; noise; light; glare; odors; dust; outdoor activities;
traffic; parking; signage; and hours of operation.
W Special pets, provided that if the special pet is a Vietnamese pot-bellied pig,
such pig shall be registered with an accredited mini-pig registry service: it
shall not exceed 150 pounds in weight: it shall not run at large as that term
is defined in ~ 5-6 of this Code: it shall be licensed by the County in the same
manner as required for a dog pursuant to Chapter 5, Article 3, Division 2 of
this Code with the additional requirement that proof of the registration
required above must be presented to the County in order to obtain such
license: it shall be spayed or neutered.
1000:4388.1 -8-
0'-'''2
o
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Ordinance #2
(6) That Section 21.1-281 of the Code of the County of Chesterfield. 1978, as amended,
is amended and reenacted to read as follows:
Sec. 21.1-281. Definitions.
For the purposes of this chapter, the following words and phrases
shall have the meanings respectively ascribed to them by this section:
000
Pets. special: Animals which are kept for personal use and enjoyment on the
premises and are not maintained for commercial purposes. Special pets shall include:
monkeys. pygmy goats. Vietnamese pot-bellied pigs. miniature horses and non-venomous
reptiles which can grow in excess of six feet in length.
1000:4388.1
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033
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Ordinance #2
(7) That this ordinance shall become effective immediately upon adoption.
1000:4388.1 -10-
0'1-
04
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'7, D.I.
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Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ o~
July 28, 1993
Item Number:
7.D.1.
Subject:
Appointment to the Richmond Metropolitan Authority
County Administrator's Comments:
Board Action Requested:
Summary of Information:
At the June 23, 1993 Board meeting, Mr. Warren nominated Mr.
Charles H. Foster, Jr. to fill the unexpired term of Mr. David
Hunt on the Richmond Metropolitan Authority. Term will be
effective immediately and expire September, 1996.
,
Preparer: .....1ft Urtl.A..I J 7YJ. ?J;l!:;t.ti. Title: Clerk to the Board of
Theresa M. Pitts~ / I ~A""IA.AI
i County Administrator: ft^ 'L- is,;? - ....-
I Attachments: 0 Yes . No I #
supervisors!
I i
I
037
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'/,D,d..
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2- oL2-
Meeting Date:
July 28, 1993
Item Number:
7.D.2.
Subject:
Nomination/Appointment to Comprehensive Services for Troubled and At-
Risk Youth community Policy and Management Team
County Administrator's Comments:
Board Action Requested:
Nominate/appoint Dr. Barbara Pisapia, Assistant Superintendent for
Instruction for Chesterfield county Schools, to the Community Policy
and Management Team for the Comprehensive Services Act for At-Risk
Youth and Families. Dr. Pisapia was nominated by Chesterfield School
Superintendent Thomas Fulghum.
Summary of Information:
Chapter 46 of Title 2.1 of the Code of Virginia prescribed mechanisms
and procedures for administering combined funding programs for youth
who are at risk of residential placement because of emotional or
behavioral problems.
The local governing body is required to appoint members to the
Communi ty Policy and Management Team which must include a
representative from the school division. Dr. Pisapia has been
recommended to represent Chesterfield county Schools.
Title: Interagency Services
Jarn~s.c. MCKinnell~~ ~ ~{..A.A...1-. .ua~
Administrator: . /$-/?
/ #
Attachments: D. Yes . No
Administrator
038
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Meeting Date:
July 28, 1993
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L oU
Item Number:
7.D.3.
Subject:
Student Appointment to the Drug and Alcohol Abuse Task Force
County Administrator's Comments:
Board Action Requested:
Nomination and appointment in the same meeting: Rebekah Tuthill, 14708
Acorn Ridge Place, Midlothian, Virginia 23112. Telehone: 739-3697
Summary of Information:
Rebekah Tuthill is a rlslng senior at Clover Hill High School who has
requested appointment to the Drug and Alcohol Abuse Task Force. She is
an active, competent student who has served one year as the Clover Hill
appointed representative on the Youth Services Citizen Board. As a peer
counselor in her school she is sensitive to substance use and abuse by
students in the community and is eager to address this issue.
Preparer: f;.~;J. ~
Barbara L. ~
County Administrator: en...
Attachments: DYes . No
Title: Director.
I ~ Cyv1 A 111 ()
l,g.e.,
Office on Youth
1# 039 I
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6) CHESTERFIELD COUNTY I
Page i o~
BOARD OF SUPERVISORS
AGENDA
Meeting Date: July 28, 1993 Item Number: 7.E.
Subject:
Streetlight Installation Cost Approval
County Administrator's Comments:
Board Action Requested:
This item requests Board approval of various Streetlight Installation
Cost Approvals presented by Magisterial District.
Summary of Information:
Streetlight requests from individual citizens or civic groups are re-
ceived in the Department of Environmental Engineering. Staff requests
cost quotations from Virginia Power for each request received. When the
quotation is received, staff re-examines each request and presents them
at the next available regular meeting of the Board of Supervisors for
consideration. Staff provides the Board with an evaluation of each
request based on the following criteria:
1. Streetlights should be located at intersections;
2. There should be a minimum average of 600 vehicles per
day (VPD) passing the requested location if it is an
intersection, or 400 VPD if the requested location is
not an intersection;
CONTINUED NEXT PAGE
. ~ Director
preparer:~.IIJI/1 c:...~. TItle: Environmental
RiC:h?rd M/.' M ~ kJ-~__
County Administrator: ~ [ · 'Is . t<. . I #:
Attachments: . Yes D No.
Engineering
040
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Summary of Information: (Continued)
3. Petitions are required and should include 75% of resi-
dents within 200 feet of the requested location and
if at an intersection, a majority of those residents
immediately adjacent to the intersection.
Cost quotations from Virginia Power are valid for a period of 60 days.
The Board, upon presentation of the cost quotation may approve, defer,
or deny the expenditure of funds for the streetlight installation. If
the expenditure is approved, staff authorizes Virginia Power to install
the streetlight. A denial will cancel the project and staff will so
notify the requestor. A deferral will be brought before the Board again
when specified.
MATOACA DISTRICT:
* Brookridge Road, in cul-de-sac
Cost to install light: $5,842.00
Does not meet minimum criteria for intersection or
vehicles per day.
Matoaca Streetlight Funds Status (unaudited):
Balance Forward
Requested
Expenditure
Effective
Balance Remaining
$14,242.00
$5,842.00
$8,400.00
1#
041
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STREETLIGHT REQUEST
Matoaca District
REQUEST
RECEIVED: February 2, 1993
ESTIMATE
REQUESTED: February 2, 1993
ESTIMATE
RECEIVED: June 21, 1993
DAYS ESTIMATE
OUTSTANDING: 139
COST TO INSTALL STREETLIGHT: $5842.00
NAME OF REQUESTOR: Peter Smith
ADDRESS: 4655 Brookridge Road, Chesterfield, VA 23832
PHONE NUMBER: HOME - 744-8034
WORK - 786-4381
c==J REQUEST IS LOCATED AT THE INTERSECTION OF
o
REQUEST IS NOT AT AN INTERSECTION.
Brookridge Road, in cul-de-sac
REQUESTED LOCATION IS
c==J A POLE ALREADY EXISTS AT THIS LOCATION.
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Not Qualified, location not an intersection
Not Qualified, less than 400 VPD
Qualified
COMMENTS: Please see attached letter from requestor.
Attachments? Map
042
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4755 Brookridge Road
Chesterfield, VA 23832
1 Feb 1993
~
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'tN,
Mr. Richard A. Leonard
Administrative Analyst
Environmental Engineering
Chesterfield County
P.O. Box 40
Chesterfield, VA 23832-0040
Mr. Leonard:
As per our previous telephone conversation, we are seeking the installation of a
streetlight on the cul-de-sac at the end of Brookridge Road. My family and others in this
area have had several problems which we feel would be remedied by the installation of
this light. Brookridge Road, particularly in the area of the cul-de-sac, is very dark. In
addition the road is not marked by either a dead end or no outlet sign. Because the cui-
de-sac is so dark, drivers can not always see that the road ends as a dead end at the cul-
de-sac. In the past three years, four drivers have been unable to stop and have run
there cars into the wooded area of the cul-de-sac. One of these vehicles required a tow
truck and a winch to remove it from this area. We feel that this area is unsafe to motor
vehicles as well as the families living around the cul-de-sac. A streetlight and possibly
a no outlet sign would warn drivers of the dead end ahead.
Another, and much more common problem, that could also be solved by the
installation of this streetlight is loitering in the area. The area around the cul-de-sac is
wooded without any homes actually on the circle. For this reason it is frequented by
people who park there vehicles in this dark area. This in itself would not be a problem
but the beer bottles, cans, condoms, fast food trash, and other debris that is left behind
is an eyesore and a nuisance to the families living in the area. There have also been
other disturbances including loud noise and fist fights associated with loitering in the
cul-de-sac. More recently, a neighbor driving home at night even found a man parking
in the cul-de-sac and urinating in the middle of the street. The Chesterfield Police
Department has been called on many occasions by families in the area. They have always
responded promptly, but unfortunately they have not been very effective in discouraging
this behavior and it seems to be a waste of time for the police department.
For these reasons we request the installation of a streetlight on the cul-de-sac at
the end of Brookridge Road. Hopefully this will make the road a sater and more pleasant
place to live. Enclosed you will find a petition with the signatures of neighbors in the
area of the proposed streetlight. If any further information is needed, please feel free to
contact me. Thank you for your assistance with this matter.
~~
Peter Smith
043
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page loU
I\-feeting Date:
July 28, 1993
Item Number:
7.F.1.
Subject:
Resolution Recogniz ing Mrs. Dorothy Newman Armstrong
for Her Volunteer Service to the Department of Social
Services
County Administrator's Comments:
Board Action Requested:
Summary of Information:
Mr. McHale has requested the Board adopt a resolution
recognizing Mrs. Dorothy Newman Armstrong for her volunteer
service to the Department of Social Services. The resolution
will be presented by Mr. McHale at a Christmas Committee luncheon
on August 3, 1993. See attached.
Preparer: 0-IJ~ m. ...p~ Title: Clerk
Theresa M. Pitts~
County Administrator: .. t . ~. /L
Board of SllpprviRors
Attachments:
. Yes
o No
1# 044
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RECOGNIZING MRS. DOROTHY NEWMAN ARMSTRONG
FOR HER VOLUNTEER SERVICE TO THE
DEPARTMENT OF SOCIAL SERVICES
WHEREAS, Mrs. Dorothy Newman Armstrong has, for more than
twenty years, served the County of Chesterfield and the
Department of Social services by serving as a volunteer on the
Chesterfield - Colonial Heights Christmas Committee; and
WHEREAS, through the years, Mrs. Armstrong has faithfully
and unselfishly given countless hours of her time serving on the
original Christmas Committee established by Miss Lucy Corr and
served as Finance Chairman and Treasurer for many years and as
the 1984 Christmas Mother; and
WHEREAS, Mrs. Armstrong has exhibited her dedication to
helping those in our community who are in need at Christmas time
and throughout the year.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby recognizes and honors Mrs. Dorothy
Newman Armstrong for her service to mankind and to Chesterfield
County.
045
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7.F. J.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ oLl
Meeting Date:
July 28, 1993
Item Number:
7.F.2.
Subject:
Adoption of Resolution Endorsing Active Pursuit by the
Capital Region Airport Commission for Designation of
the Richmond International Airport as a Foreign Trade
Zone
County Administrator's Comments:
Board Action Requested:
Summary of Information:
The Capital Region Airport Commission is requesting the
Board adopt a resolution endorsing active pursuit by the
Commission of an application to the Foreign Trade Zones Board and
the Department of Commerce will will designate Richmond
International Airport as a general purpose foreign trade zone.
See attached.
Preparer: ~
I Bradford S. Ham~~ ~
i County Administrator: /r-
~ttachments: . Yes 0 No
Deputy County Administrator for
for Management Services
I # 046
I I
.;;;;..
Capital Region Airport Commission
Richmond International Airport
Box A-3, Richmond Virginia 23231-5999
804 . 226-3000 FAX 804 . 222-6224
July 16, 1993
'!-J,".
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Mr. Arthur S. Warren, Chair
Chesterfield County
P.O. Box 40
Chesterfield, VA 23832
Dear Mr. Warren:
As you may be aware, on May 25, 1993, the Capital Region Airport Commission (the
Commission) authorized the initiation of the process to apply for a federal grant of
authority to establish a foreign trade zone (FTZ) at Richmond International Airport
(RIC). A FTZ is any size area operated by a D.S. Department of Commerce sanctioned
grantee, such as a port or airport authority, city or nonprofit organization, in which
imported goods are protected from U.S. Customs Service duties and quotas while in the
zone. Duties are paid only on the applicable portion of a product once it leaves the
zone for domestic distribution. No duties are paid on materials which may be later
exported or destroyed. The zone we are requesting would encompass the entire 2,400
acres of RIC.
Foreign trade zones are intended to stimulate economic development in communities by
providing businesses with facilities for conducting international trade activities. Their
public purpose is to promote employment in the United States by encouraging activities
which could otherwise be conducted outside this country. A firm would use a FTZ to
maintain the cost competitiveness of their U.S. based operations as compared to their
foreign-based competitors. FTZ status for a firm provides an opportunity to reduce
certain operating costs associated with a D.S.location when operating from a foreign site.
Today, there are over 400 zones and subzones in the United States. The zones generate
nearly $250 billion, in international trade annually and employ nearly a quarter million
people.
04'7
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Mr. Arthur S. Warren
July 16, 1993
Page 2
The development of a FrZ at the airport would complement the region's efforts for
sustained economic growth as well as RIC's ongoing efforts to develop the Metropolitan
Richmond Area as an air cargo center, thus opening up world-wide markets. The
establishment of a zone would also facilitate the identification/approval of subzones which
could be approved virtually anywhere in the region. The effect of this is that your
jurisdiction could entice a prospect needing a FrZ to your particular location and you will
be in an ideal position to request sub-zone designation as part of the base FrZ.
Paramount to the application itself is the economic justification and need for FTZ services
to the Richmond community. The Commission's staff is working with various area agencies
to outline the economic strength of the region as required. We request that Chesterfield
County endorse the Commission's efforts to establish FrZ status at Richmond International
Airport and to formally adopt a resolution similar to the attached (preferably with any
additional support language you may care to add) and return it to me at the earliest possible
time.
Your support is extremely important and thoroughly appreciated. If you have any questions
whatever, please call Mr. Kevin Meer of our staff at 804-226-3018.
wO:; ~)!J~
Harry G. Daniel
Chairman
Capital Region Airport Commission
HGD:qh
Enclosure
cc: Lane B. Ramsey, County Administrator
048
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RESOLUTION
WHEREAS,
The Foreign Trade Zone Act of June 19, 1934 provides for the
establishment, operation, and maintenance of Foreign Trade Zones, and
WHEREAS,
The existing business and industrial community of the Metropolitan
Richmond Area will benefit from the establishment of a Foreign Trade
Zone at the Richmond International Airport, and
WHEREAS,
The existence of a Foreign Trade Zone will enhance and complement the
region's industrial portfolio and recruitment program, create and maintain
employment and improve the profitability of existing enterprises,
NOW, THEREFORE, BE IT RESOLVED,
The (jurisdiction) recognizes the benefit of a Foreign Trade Zone which
is accessible to regional enterprises; and
BE IT FURTHER RESOLVED,
That the (jurisdiction) encourages active pursuit by the Capital Region
Airport Commission of an application to the Foreign Trade Zones Board
and the Department of Com~rce which will designate Richmond
International Airport as a general purpose Foreign Trade Zone.
HERETOFORE, LET IT BE KNOWN,
The Resolution was formally considered and adopted by majority
participation by the (committee/board of the jurisdiction) on _, 1993.
049
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page L o~
Meeting Date:
July 28. 1993
Item Number:
7.F.3.
Subject:
Consideration of a Policy Regulating Non-School Use of Public Schools
for the 1993/94 School Year
County Administrator's Comments:
1-
I
R ceo WI rY1 CM.-el ~o-u-d.
Board Action Requested:
Approval of the attached school use policy for the 1993/94 school year.
Summary of Information:
The County Charter vested title in all school property with the Board of
Supervisors. In order to encourage effective public use of school
facilities and to prevent unreasonable competition with the private
sector, the Board of Supervisors approved a policy in 1990 for non-
school use of public schools. Generally the principal of each school
has the authority to recommend the scheduled school use of his or her
facility which has precedence over all non-school use. Non-school use
of facilities is then scheduled around school uses through the
administrative system of the school system. Non-school use categories
are reviewed by the School Board each year and then recommended to the
Board of Supervisors for approval.
Attached is the proposed list of categories for the 1993/94 school year.
It is the same list of categories recommended and approved last year and
reflects the phase out of the "latch-key" programs at various elementary
schools in the County as agreed to by the YMCA and School Board in 1991.
"Latch-key" programs have been eliminated over the last two years at
Curtis, Harrowgate, Salem Church, Falling Creek, and Gordon Elementary
Schools. The program remains now only at Bensley, Crenshaw, Crestwood,
( Continued)
Preparer: ~., fJJvv<-tT...cJ Tille: County Attorney
Steven L. ~ ~
County Administrator: : 'L:r~l~
Attachments: . Yes D No
0603:4187.1
050 I
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..2 oLL
Summary of Information: (Continued)
Ettrick and Matoaca Elementary Schools. A pilot middle school "latch-
key" program was permitted in 1991 at Chester Middle School, and the
YMCA has recently discussed with the Liaison Committee expanding the
"latch-key" program to several other middle schools.
1#
051
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OFFICE OF THE
SUPERINTENDENT
SCHOOL BOARD
Timothy C. Brown
Choirmon-Midlothian
Elizabeth B. Davis
Vice Chairman-Dale
John A Cardea. M.D.
Clove! Hill
Harry A Jotmson. Ed.D.
Matoaca
Marshall W. frammell. Jr.
Bermuda
SUPERINTENDENT
Thomas R. Fulghum
T
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or
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CHESfERFIELD COUNTY PUBLIC SCKQOtS1~",
CHESTERFIELD, \JIRGINIr\ 23832 · (804) 748-J#~ ~ "Z;.t:,\
(~~1. ~~ ~~~~ ':(\ \)
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April 28, 199~O~ s~~:
~6!.8LL1-9~/
-
TO:
Chesterfield County, Board of Supervisors
Thomas R. FUlghUm~~ e J.OC---.
Superintendent I~O~
Approval of Non-School Use categories for
Use/Rental of School Facilities
FROM:
SUBJECT:
In accordance with School Board Policy #617, Use/Rental
of School Facilities, enclosed is a list of categories
for non-school use and rental of the school buildings
for the 1993-94 School Year approved by the Chesterfield
County School Board at its regularly scheduled meeting
on Apri~ 27, 1993.
If there are questions relati ve to this policy or
approved list of categories, please do not hesitate to
c9ntact me accordingly.
TRF/HDG/mas
Encloslre
cc: vtane Ramsey, County Administrator
Harold D. Gibson, Director of Administ~ation
& Support Services l
~
/
052
Equal Opportunity Employer
....
\
1-
.f'
CHESTERFIELD COUNTY PUBLIC SCHOOLS
CCPS MEMORANDUM #106 (92-93)
Apri 1 ~lJ93
./-:;' 2; ".'~9 .;.:JJ ~1.::)j
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, ,'. " -';)
SCHOOL BOARD MEMBERS ~ e.:J, Dfi>' .t. ,.~~~
OFFICE OF THE SUPERINTENDENT .- (U~:~ Ht\~ 1993 '~~\
" ReceIved ~
"':, Office OJ The 1;.5
APPROVAL OF NON-SCHOOL USE CATEGORIES COllntv Attorndey /'!
FOR USE/RENTAL OF SCHOOL FACILITIES Ches~e;hel. f;}6/
TO:
FROM:
SUBJECT:
." ..~.,;./
<"' -'
PERTINENT INFORMATION:
Attached is the list of categories approved for non-school ,use and rental
of the school buildings. Upon approval, this list will be submitted to
Chesterfield County Board of Supervisors as required by Policy #617.
RECOMMENDATION:
Approval of the attached list for non-school use.
TRF/HDG/mas
Attachment
053
"."
(
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COMMUNITY RELATIONS
Non-School Use Cateqories for Use/Rental of Facilities
A. Board of Supervisors:
- constituent meetings
- public hearings
- planning workshops
- award and recognition activities
B. Parks and Recreation:
- department sponsored recreation activities
- co-sponsored recreation activities
- latchkey programs
C. Governmental Agencies
D. Scouting Activities
E. Homeowner Association Meetings and Activities
F. Civic Club Meetings and Activities
G. Churches:
- religious services
- recreation activities
H. Community or Service Clubs:
- meetings
- recreation activities
- latchkey programs
I. Youth Athletic Associations:
- meetings
- awards and recognition activities
J. Political Activities (require local sponsor)
Approved: May 1991
Amended: April 1992
....
Appendix 0
(See Policy 617)
054
7- r; 1',
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page --L oU
Meeting Date:
July 28. 1993
Item Number:
7.F.4.
Subject:
Settlement of Personal Property Tax Liability of Ames Department Stores
in Bankruptcy Proceeding
County Administrator's Comments:
Board Action Requested:
1) Acceptance of 70% of personal property taxes owed by Ames Department
Stores in full settlement as part of Ames' bankruptcy proceeding; 2)
authorization for County Administrator to execute an appropriate
settlement agreement approved by the County Attorney; and 3)
authorization for the Treasurer to not pursue collection of the
Summary of Information: remaining balance.
Ames Department Stores (and its affiliates) filed for Chapter 11
bankruptcy relief on April 25, 1990. The bankruptcy court confirmed the
company's reorganization plan on December 18, 1992. The plan provides
for a four-year payback of Chesterfield County personal property taxes
totalling $19,087.74. This payback schedule provides for annual
installments of 10% of the total claim with interest of 5% accruing from
December, 1992 with the final balance due by June, 1996.
Ames is proposing a 70% settlement on their tax obligation. Under the
settlement agreement, the 70% amount ($13,300) would be paid to the
County immediately and the County would forego the collection of the
remaining 30%. This same offer was also made to and accepted by the
Virginia Department of Taxation on the State's sales tax obligations.
There is not statutory authority for the Treasurer to "settle" tax
obligations, but considering the questionable longevity of Ames
Department Stores, this settlement seems to be a good business
proposition. Upon the Board's direction, the Treasurer will accept the
settlement proposal amount of $13,300 and will not pursue collection of
the remaining balance.
if'
,
Preparer.\', 1,/' "", ","
. ....../ .~ ~. .,' .':.-.:i
Richard A.
County Administrator:
j''''
) (Continued)
Title: Treasurer
. Yes
C~~~-1#
0403:4467.1
Attachments:
055
I
.-
Ames
DEPARTMENT STORES, INC.
2418 MAIN STREn ROCKY HILI. CT. 06067-2598 203'257.2000
June 21, 1993
Chesterfield County
P.O. Box 26585
Richmorrl, VA 23285-0088
ol ",
Dear Sir /Ma~:
Re: .Ames Department stores, Inc., et al
Agreement Settling Priority Tax Claims
As you know, .Ames Department stores, Inc. and its fifty-two affiliates (the
".Ames Group") filed for chapter 11 bankruptcy relief on April 25, 1990 (the
"Petition Date") in the United states Bankruptcy Court for the Southern
District of New York. on December 18, 1992, the court confirmed the Ames
Group's joint pian of reorganization as mcxiified (the "Plan"), which Plan was
consummated on December 30, 1992.
Generally, the treatment for Priority Tax Claims (as defined in the Plan) under
the Plan permits the Ames Group either to pay Priority Tax Claims in annual
installments of 10% of the amount of the claim with interest at 5% accruing
from December 1992 with the final balance due six years after the date of
~t of the tax or to agree with a taxing authority on an alternative
treatment.
'll1e Ames Group believes that Chesterfield County ("Taxing Authority") has a
Priority Tax Claim arising from personal property taxes in the amount of
$19,087.74. 'll1e Ames Group proposes to settle this Priority Tax Claim, plus
any other Priority Tax Claims asserted by the Taxing Authority, on the
follOiling tenus (the "Settlement Offer") :
1. In lieu of the treatment othet:Wise specified under the Plan, the Ames Group
shall pay in cash to the Taxing Authority the amount of $ -13 300 . DO,
less alOClUllts already paid with respect to the claim, if any, (the "Settlement
Payment") in full satisfaction, settlement, release and discharge of all
Priority Tax Claims (and any penalties, fees and interest thereon) of the
Taxing Authority against any member of the Ames Group.
2. SUbject to the provisions of paragraph 7 belOltJ', the Ames Group shall make
the Settlement Payment within 2 weeks after receiving this letter agreement or
a counterpart executed on behalf of the Taxing Authority.
3. Any proofs of claim filed by the Taxing Authority against any member of the
Ames Group shall be withdrawn innnediately by the Taxing Authority after the
Ames Group makes the Settlement Payment.
057
CORPORA TF OFFICE
-.
-
- 2 -
4. UpOn receipt of the settlement Payment, the Taxing Authority agrees to
waive its right to assert any claims for taxes, interest, fees, licenses arrl
penalties relating to any period before the Petition Date that any member of
the Ames Group has failed to remit to the Taxing Authority.
5. '!his letter agreement shall be governed by the laws of New York.
6. '!his letter agreement shall become effective as of the date set forth belCM
when this letter agreement or any counterpart has been executed on behalf of
the Taxing Authority, provided that the Ames Group receives the executed letter
agreement ~~.~terpart no later than July 31, 1993.
7. '!he tun::i$ available to the Ames Group for settlement Payments may not be
sufficient to satisfy all resporrling Taxing Authorities. Accordingly,
responses will be treated in the order in which they are received arrl the Ames
Group reserves the right to withdraw this offer at any time prior to payment
should the furrls available be exhausted.
If you agree to the tenns set forth above, please indicate your acceptance of
the settlement Offer by signing the enclosed counterpart of this letter arrl
mailing it back to Ames in the enclosed postage paid envelope. Please contact
me at (203) 257":5397 with any questions you may have.
VinlJ:fJJ~
Mark Polakov
Tax Manager
ilp
Ene.
Agreed as of the date set
forth above:
Chesterfield County
By:
Signature
Name
Title
Date :
'0-58
-
--
Michael L. Cook (MC 7887)
SKADDEN, ARPS, SLATE, MEAGHER & fLOM
919 Third Avenue
New York, New York 10022-3897
(212) 735-3000
Presentment Date:
December 9, 1992
9:30 a.m.
UNITED STATES BANKRUPTCY COURT
SOU~H~RN DISTRICT OF NEW YORK
x
In re
AHES DEPARTMENT STORES, I NC. ,
EASTERN RETAILERS SERVICE
CORPORATION, et al.,
Chapter 11
Reorganization Cases
Nos. 90 B 11233
through 90 B 11285 (FGC)
Debtors.
- x
STIPULATION AND CONSENT ORDER UNDER
11 U.S.C. ~ 363 AND BANKRUPTCY RULE 9019(a)
APPROVING COMPROMISE AND SETTLEMENT BETWEEN
AMES GROUP AND COMMONWEALTH OF VIRGINIA
WHEREAS, on April 25, 1990 (the "Petition Date"), Ames
Department Stores, Inc. ("Ames") and its fifty-two affiliates,
debtors and debtors-in-possession in these Chapter 11 cases*
(together with Ames, the "Ames Group"), each filed petitions for
reorganization relief under Chapter 11 of the Bankruptcy Code,
11 U.S.C. ~~ 101 et ~., as amended (the "Bankruptcy Code");
and
w A complete listing of the affiliates with their tax
:--:--~:f:i.-eatiol1 llLuuLt::l.f> is contained in Exhibit A attached
()F FleE COpy 1-R"E"JIYffl BY \
' :;~\i~O BY"- "--T~y'~;:a,i.- ~=:!.I!'irtRClrF. MAIL
S ~ 5 M & F ---J B,Y ~ANa ._-1 FliED IN I
;;~'i::~~1L;~ G'~ E V { It-1ft - __1 I 059
identi-
hereto.
-
-
WHEREAS, the Ames Group continues to operate its busi-
nesses and manage its properties as debtor-in-possession under
sections 1107 and 1108 of the Bankruptcy Code; and
WHEREAS, Ames operates retail department stores in
va..r.iQ!:ls states, including the Commonwealth of Virginia ("Virgin-
ia"); and
WHEREAS, under the laws of Virginia, each retail de-
partment store operating within Virginia must collect a sales
tax on each transaction that is subject to the sales tax and
each department store must remit any sales tax it collects to
virginia; and
WHEREAS, under the laws of Virginia, each retail de-
partment store operating within Virginia must remit a use tax on
each transaction that is subject to the use tax to which it is a
party; and
WHEREAS, under the laws of Virginia, the Ames Group is
subject to a motor fuel tax; and
WHEREAS, under the laws of Virginia, the Ames Group is
subject to a litter tax; and
WHEREAS, under the laws of virginia, the Ames Group is
obligated to withhold income tax from its employees, who are
subject to the Virginia income tax; and
WHEREAS, Vi~linia has filed proofs of claim against
the Ames Group in the total amount of $3,504,138.86 (the
"Virginia Claim"), which equals the sum of (i) proof of claim,
2
060
-
number 874, for $1,751,089.57 in sales and use taxes for the
period of March I, 1990 to the Petition Date, (ii) proof of
claim, number 874, for $979.86 in litter tax for 1989, (iii)
proof of claim, number 12097, for $1,751,089.57 in sales and use
taxe~,for the period of March I, 1990 to the Petition Date, and
(ivi proof of claim, number 12097, for $979.86 in litter tax for
1989; and
WHEREAS, the Ames Group filed its First Amended State-
ment of Liabilities and Financial Affairs on March 8, 1991 in
which the Ames Group scheduled Virginia as being owed a total of
$1,723,219.78 (the "virginia Scheduled Claim"), which equals the
sum of (i) $975.00 in litter tax for the first quarter of 1990
with respect to Ames, (ii) $28.72 in 1988 amended withholding
tax with respect to Ames, (iii) $738,229.54 in sales and use
taxes for the period of April I, 1990 to the Petition Date with
respect to AKD, Inc., (iv) $983,285.72 in sales tax for March
1990 with respect to AKD, Inc., (V) $350.40 in use tax for March
1990 with respect to Spotsylvania Realty Company, and (vi)
$350.40 in use tax for April 1, 1990 to 'the petition Date with
respect to Spotsylvania Realty Company; and
WHEREAS, the Ames Group has not filed an objection to
Virginia's proofs of claim; and
WHEREAS, the Ames Group believes that it is in its
best interest and that of its estate and creditors to settle the
this dispute under the terms outlined herein.
3
061
~-"-"~.. _ ,.........-.....-...... '~--"~~'. ...-,'.- ..,"..~-~.,.~. ',.'.__.._~--_._-
-
NOW THEREFORE, IT IS HEREBY STIPULATED, AGREED A~D
ORDERED THAT:
Settlement Payment
1. Pursuant to section 363 of the Bankruptcy Code and
Bankrliptcy Rule 9019(a), Ames, in full satisfaction, settlement,
releas~ and discharge of the Virginia Claim and the Virginia
Scheduled Claim, shall pay Virginia $1,200,000 (the "Settlement
Payment") within five business days after the stipulation (the
"Stipulation") contained in this consent order is approved by
the Bankruptcy Court, is entered and becomes final and no longer
subject to appeal.
Withdrawal of Virginia Proofs of Claim
2. Virginia's previously filed proofs of claim
against any member of the Ames Group shall be deemed to have
been automatically withdrawn immediately after the Settlement
Payment is made without the need for any further action by any
person or this Court.
Waiver Of Ames Group's Liability
3. Virginia shall waive its right to assert any
claims (other than the claims allowed herein) for any and all
taxes, interest, license fees, fees and penalties relating to
the any period that began and ended prior to the Petition Date
that any member of the Ames Group has failed to remit to
Virginia.
4
062
-
'. I
Waiver Of Directors, Officers, And Employees. Liability
4. Virginia agrees to discontinue all administrative
or judicial actions currently pending, if any, to remove all
liens, if any, and to release and waive forever its right to
as~~.r.~. a claim in any j ur i sdict ion aga inst the Ames Group's
pasb, present, and future directors, the Ames Group's past,
present. and future officers. and the Ames Group's past, pre-
sent, and future employees for any monies. including, but with-
out limitation, for any and all taxes, license fees, fees,
interest. or penalties, relating to any period that began and
ended prior to the Petition Date that any member of the Ames
Group has failed to remit to Virginia.
Representations, Warranties. And Conditions
5. The parties hereto repreSE:llt and warrant to each
other that the signatories to this stipulation are authorized to
execute this Stipulation; that each has full power and authority
to enter into this Stipulation; that this Stipulation is duly
executed and delivered, and constitutes a valid binding agree-
ment in accordance with its terms.
6. This Stipulation constitutes the entire agreement
among the parties with respect to the subject matter and super-
sedes all prior agreements and understandings. written and oral.
between the parties with respect to the subject matter hereof.
All representations, warranties. promises, inducements, or
statements of intention made by any member of the Ames Group.
5
063
-
and Virginia are embodied in this Stipulation, and neither Vir-
ginia nor any member of the Ames Group will be bound by, or
liable for, any alleged representation, warranty, promise. in-
ducement/ or statement of intention not embodied herein.
'." 7. This Stipulation is expressly subject to and con-
tinge'nt upon its approval by the Bankr"uptcy Court, is entered
into for the sole purpose of resolving the dispute with Virginia
regarding the unpaid tax obligations described above, and is
without prejudice to the rights of any member of the Ames Group
to seek Tepayment, in whole or in part, of any monies paid under
this Stipulation from other members of the Ames Group or from
any other entity.
8. If this Stipulation is not approved by the Bank-
ruptcy Court, neither this Stipulation nor any negotiations and
writings in connection with this Stipulation shall in any way be
construed as or deemed to be evidence, or an admission on behalf
of any member of the Ames Group or Virginia regarding any claim
that any member of the Ames Group may have against Virginia or
that Virginia may have against any member' of the Ames Group.
9. If this Stipulation is not approved by the Bank-
ruptcy Court, Virginia expressly reserves its right to pursue
any and all remedies it possesses under applicable bankruptcy
law and the laws of Virginia against any member of the Ames
6
064
-
Group and its past, present, and future directors, officers, an.]
employees.
Dated:
New York, New York
November ~J, 1992
... w.' .........
AMES DEPARTMENT STORES, INC. I
EASTERN RETAILERS SERVICE
CORPORATION, et al.,
Debtors. and Debtors-in-possession
By, ?-iA< ~
David H. Lissy
Vice President-General Counsel
SKADDEN, ARPS, SLATE, MEAGHER
& FLOM
Attorneys for Ames Department
Stores, Inc., Eastern Retailers
Service Corp., et al.
By:
By:
919 Third Avenue
New York, New York 10022-3897
(212) 735-3000
COMMONWEALTH OF VIRGINIA
SO ORDERED:
By, ,~"" ~i~
Leon F. Spri Ie
State Tax Collections Rep. Sr.
By, ,J{,' FRANCIS G, CONRAD
B nkruptcy Judge
Dated: New York, New York
December 1-, 1992
7
065
- FEDERAL
COMPANY 10 ;; L:X::I3L.: ,
.\
..... . -------. ..--------------- -- --------- --------------
Ames Dept Stores, Inc. :4 - 226944~
AKD. Inc. C6- 1078190
AMD, Inc. 06- 1:24025.2
Ames Realty I, Inc. 06- 12554i2
Ames Realty II, Inc. r\~ 12554;3
...0-
Ames Rutty III, Inc. e6- 1255414
AMI Holding Corpcraton 06- 11eeS43
AMVN Corporation 06- 1271321
ANH Corporation C6- "C~2C44
Atlantic Zayre Inc O~- 22a3~22
A - M - K Corporation Jo- l1cO"S5
Barkers Of Waterlord. Inc. 13- 2672830
, ".':.Chicago Trading Corp. 84- 2456387
., C:inton Trading Corp. ':]4 - 2660429
Cornwall King's Equities Limited 04- 2709886
Court House Village Company 25- 13G4~99
Eastern Retaileri SiNic8 Corporation 16- ~Se6173
Fixtron. Inc. CJ4 - 2303341
Gaylords, Inc. 13- 1989330
Gaylords at Fayetteville. Inc, 13- o19'2~2
Gaylords National Corporation 13- 0759~CO
GGM Holdings, Inc. 06- 12673E6
Georgia Purchasing, Inc. G.1 2273830
..-
Ames - G.C. Company, Inc. 25- 'J6e~4:'J
JBA Management, Inc. :)4 - 2:5CC9C
King's Oept StOtlS, Inc. 04- 273:2:292
King's Department Stores Of Lansdale, Inc. 23- ~592295
Joseph Leavitt, Inc. :;6 - 1255416
M & L Realty C:mpany, Inc. 25- 11 1 ~842
BKe, Inc. (Fol, ,.,erly Mathews & eo~cher, Inc.) 06- 12554i5
Murphy Oevelopment Corporation 25- 12'::21 Cl
Netco, Inc. C4- 2:261093
New Engl3nd Trading Corporation ;)4 - 1566100
Ames Transportation Systems, :nc. Co- 1:>73258
Pa Trading Corporation 04- 2963236
Plant City Trading Corp. 04 - 296323-l
Sarna Distribution. inc. 06- 0963684
Spotsylvania A.al1y Company 25- 1239949
Zayre Realty Corporation 04- 6114258
Zayre 2nd Realty Corp. 04- 2387236
Zayr. 3rd Realty Corp. 04- 2387237
Zayre 4th Realty Corp. ~4- 2387228
Zayre 5th Realty Corp. 04- 2303323
Zayre 7th Realty Corp. J4- 2398479
Zayr. 8th Realty Corp. 04- 2398478
Zayre 11 th Realty Corp. 0':;- 2335475
Zayr. 16th Realty Corp. 04- 24;27573
Ziyre 17th Realty Corp 04- 2690185
Zayre Bloomtield Realty C~'P 04- 2471224
Zayre Central Corp. 04- 2396476
Ziyre Florida Corp. 04 - 240030~
Zayre Illinois Corp. 04- 2444357
Zayrl New England CC'~ 04- 2398477
066
-
-
:Ames
DEPARTMENT ST0RES, INC.
2418 MAIN STREFT ROCKY HILI., CT. 06067-2598 203257.2000
June 21, 1993
Cllesterfield County
P.O. Box 26585
Richmond, VA 23285-0088
Dear sir jMadam:
Re: Ames Department stores, Inc., et al
Agreement Settling Priority Tax Claims
As you know, Ames Department stores, Inc. and its fifty-two affiliates (the
"Anv=s Group") filed for chapter 11 bankruptcy relief on April 25, 1990 (the
"Petition Date") in the United states Bankruptcy Court for the Southern
District of New York. On December 18, 1992, the court confinned the Ames
Group's joint plan of reorganization as m:xlified (the "Plan"), which Plan was
COI1SUll'1IMted on December 30, 1992.
Generally, the trea:bnent for Priority Tax Claims (as defined in the Plan) under
the Plan permits the Ames Group either to pay Priority Tax Claims in annual
installments of 10% of the amount of the claim with interest at 5% accruing
from December 1992 with the final balance due six years after the date of
assessment of the tax or to agree with a taxing authority on an alternative
treatJnent.
The Ames Group believes that Chesterfield County ("Taxing Authority") has a
Priority Tax Claim arising from personal property taxes in the amount of
$19,087.74. The Ames Group proposes to settle this Priority Tax Claim, plus
any other Priority Tax Claims asserted by the Taxing Authority, on the
following terms (the "Settlement Offer"):
1. In lieu of the treatJnent otherwise specified under the Plan, the Ames Group
shall pay in cash to the Taxing Authority the amount of $ '3 300 . 00 ,
less am::>Ul1ts already paid with respect to the claim, if any, (the "Settlement
Payment") in full satisfaction, settlement, release and discharge of all
Priority Tax Claims (and any penalties, fees and interest thereon) of the
Taxing Authority against any member of the Anv=s Group.
2. SUbject to the provisions of paragraph 7 below, the Ames Group shall make
the Settlement Payment within 2 weeks after receiving this letter agreement or
a counterpart executed on l:::lehalf of the Taxing Authority.
3. Any proofs of claim filed by the Taxing Authority against any member of the
Ames Group shall be withdrawn immediately by the Taxing Authority after the
Ames Group makes the Settlement Payment.
057
CORPORATF OFFICE
~
-
"-.-
.
....
- 2 -
4. UpOn receipt of the Settlement Payment, the Taxing Authority agrees to
waive its right to assert any clairns.f~or taxes, interest, fees, licenses and
penalties relating to any period before the Petition Date that any member of
the Ames Group has failed. to remit to e Taxing Authority. ~
personal property
5. '!his letter agreement shall be governed by the laws of New-Ye1:':k:,:" Virginia.
6. 'Ibis letter agreement shall becoJIe effective as of the date set forth below
when this letter agreement or any counterpart has been executed on behalf of
the Taxing Authority, provided. that the Ames Group receives the executed. letter
agreement or counterpart no later than July 31, 1993.
7. '!he funds available to the Ames Group for Settlement Payments may not be
sufficient to satisfy all responding Taxing Authorities. Accordingly,
responses will be treated in the order in which they are received. and the Ames
Group reserves the right to withdraw this offer at any ti1ne prior to payment
should the funds available be exhausted.
If you agree to the t.errns set forth above, please indicate your acceptance of
the Settlement Offer by signing the enclosed counterpart of this letter and
mailing it back to Ames in the enclosed postage paid envelope. Please contact
me at (203) 257-5397 with any questions you may have.
VifAAfJ:(
Mark Polakov
Tax Manager
ilp
Ene.
Agreed as of the date set
forth above:
Chesterfield County
By: ~ b.~~
"'-, ... ...
Lane B. Ramsey
Name
County Administrator
Title
Date: August 30, 1993
'0"58
..-.
'} - -
.f. '.J,
I)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ...L oU
Meeting Date:
Julv 28, 1993
Item Number:
7.F.5.
Subject:
Acceptance of Deeds of Trust for Mortgage Downpayment and Closing Cost
Assistance Program Loans
County Administrator's Comments:
Board Action Requested:
The Board of Supervisors is
Administrator to accept Deeds
downpayment and closing cost
participants listed below.
requested
of Trust
assistance
to authorize the
as security for
Program loans
County
mortgage
for the
Summary of Information:
The Mortgage Downpayment and Closing Cost Assistance Program ("JY[[)CCA")
is funded through the Community Development Block Grant. The Program,
administered through the Housing Department, provides deferred loans to
low and moderate income first time home buyers in Chesterfield County.
The loan amount equals fifty percent of the amount required for a down
payment and closing costs. The Program requires the County to secure
and guarantee the repayment of all loans with a second Deed of Trust on
the property. Before the Deeds of Trust are valid and binding, they
must be accepted by the County. The Board is asked to accept Deeds of
Trust for the following Program participants:
Sharon Lightfoot
Timothy & Amy Walters
- George & Joan Singleton
3101 Terrybluff Drive
2637 Beaver Falls Road
2802 Mimi Avenue
$1,385.16
$1,598.33
$1,435.25
. fol .,
preparer~~. 'Title: HOUSing.. Director
::::~m::::ni~:~~y:r~t~A~VL- I #
0403:4468.1
067 I
-
7, f, (p,
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page L of2
Meeting Date:
July 28, 1993
Item Number:
7.F.6.
Subject:
Community Development Block Grant
Bensley Area Streetlight Installations Cost Approval
County Administrator's Comments:
Board Action Requested:
This item requests Board approval of a project to install forty-seven
streetlights in the Bensley/Falling Creek Hills area adjacent to the
Route 1/301 Corridor.
Summary of Information:
Streetlight locations were developed through consultation with the
Bensley Civic Association and area residents. Virginia Power has
provided a cost quotation of $12,823.00 for the installation of
all forty-seven streetlights. This represents an average cost per
installed streetlight of $272.83. Source of funds for this project
is the Community Development Block Grant. The addition of forty-seven
lights will add $5,211.25 per year to the County's electric service
charges for streetlights.
4- 11 ~ Community Development
Preparer: _ _ . () _ Tille: Grant Administrator
Lewls C. ,"W~~.l ." I--'~, .,.,;11""
-/ ~ ~....uN.~_
County Administrator: -L. L , IS ; rc:
o No
Block
Attachments:
. Yes
I #
068
I
_.
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~
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page-Lof 2
Summary of Information :(Continuedl
Budg-et and Manae-ement Comments:
Funds are available in the FY93 Public Improvements (current
available balance is $110,278) CDBG grant to transfer for installation
of street lights in the Bensley/Falling Creek--Hills area. It is
anticipated that the additional operating costs of $4,343 (for 10 months
of FY94) can be absorbed within the FY94 app~opriation for payment
of electric bills. Future years operating costs (estimated to be $5,211
in FY95) will be addressed during the FY95 budget process. .
~;~"Z'" '-..
(1-1 it>}:n1ir/J2-~ --:
/4a~e~ J~t. Stegmaier, Director
.
1#
0691
-
-
COMMUNITY DEVELOPMENT BLOCK GRANT
BENSLEY AREA STREETLIGHT PROJECT
STREETLIGHT LOCATIONS
1 Allerton Road and Gainford Road
2 Allerton Road and Grinton Road
3 Allerton Road and Parkdale Road
4 Allerton Road and Stanwix Lane
5 Beckwith Road and Gainford Road/Gainford Circle
6 Beckwith Road and Hudswell Lane
7 Beckwith Road and Strathcona Street
8 Brentwood Circle and Strathmore Road, east intersection
9 Brentwood Circle, vicinity of 2918
10 Brentwood Circle, vicinity of 2954
11 Brentwood Circle, vicinity of 3030
12 Chester Hill Circle, vicinity of 2405
13 Chester Hill Circle, vicinity of 2409
14 Chester Hill Circle, vicinity of 2421
15 Drewry's Bluff Road, vicinity of 2635
16 Drewry's Bluff Road, vicinity of 2661
17 Dundas Road and Strathmore Road
18 Dundas Road, at east end of railroad overpass
19 Dundas Road, between Allerton Road and Wentworth Road
20 Dundas Road, between Wentworth Road and Westwood Street
21 Dundas Road, between Westwood Street and St. George Street
22 Gainford Circle and Strathcona Street
23 Gainford Circle, vicinity of 2337
24 Gwynn Avenue, end of cul-de-sac
25 Hudswell Land, cul-de-sac, south end
26 Hudswell Lane, cul-de-sac, north end
27 Parkdale Road and Strathmore Road
28 Parkdale Road and Westwood Street
29 Parkdale Road, west cul-de-sac off Allerton Road
30 Salem Street, between Allerton Road and Strathmore Road
31 Sherbourne Road, between Rothmoor Road and Wentworth Road
32 Sherbourne Road, between Strathmore Road and Rothmoor Road
33 Sherbourne Road, between Wentworth Road and Westwood Street
34 Sherbourne Road, between Westwood Street and St. George Street
35 Sherbourne Road, vicinity of 2403
36 Sherbourne Road, vicinity of 2421
37 Sherbourne Road, vicinity of 2425
38 Stanwix Lane, cul-de-sac
39 Stanwix Lane, vicinity of 2839
40 Strathmore Court and West Strathmore Road
41 Strathmore Road, vicinity of 6122
42 Strathmore Road, vicinity of 6729
43 Swineford Road, between Westwood Street and Jefferson Davis Hwy
44 Wentworth Road, between Sherbourne Road and W. Strathmore Road
45 Wentworth Road, between Swineford Road and West Strathmore Road
46 West Strathmore Road, vicinity of 2949
47 Westwood Street, between West Strathmore Road and Swineford Road
070
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Chippenharn Pkw~
'----.J
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071
1,F1.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ of...2.
Meeting Date:
Julv 28, 1993
Item Number:
7.F.7.
Subject:
Memorandum of Understanding between Chesterfield County and the Henricus
Foundation
County Administrator's Comments:
eec~ ~~.
Board Action Requested:
Authorize the County Administrator to execute the attached Memorandum of
Understanding with the Henricus Foundation.
Summary of Information:
In 1986, the Henricus Foundation was created by a group of interested
historians, scholars, government officials and other citizens to
research, acquire and ultimately develop the site of the "citie of
henricus ", a 1611 settlement on which the first hospital in the New
World was built. Since its creation, the Foundation, in conjunction
with the County (and with financial assistance from Henrico Doctor's
Hospital, the City of Richmond and Henrico County) has acquired and
developed Henricus Park along the James River, constructed a road to the
Citie of Henricus monument area, acquired additional properties
adjoining the monument site as well as additional property on which a
performing arts and visitor's center is proposed to be built, conducted
historic research, and held numerous seminars and educational events
such as the annual Henricus Publick Day event.
As the development of Henricus Park and the Henricus performing
arts/visitor's center (collectively the "Henricus Historical Park")
continues into the future, the Foundation has requested that the County
and the Foundation define their continuing relationship in a written
Memorandum of Understanding. The attached Memorandum has been discussed
between the Foundation and County staff for a number of months and was
recently approved by the Foundation.
(Continued)
Title: Director of Parks & Recreation
0403:4472.1
Preparer:
Michael
County Administrator:
Attachments:
. Yes
D No
1#
072 I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2- oLL
Summary of Information: (Continued)
Under the terms of the attached Memorandum, the Foundation would:
1) assist the County in planning the development of the
Henricus Historical Park;
2) raise funds for construction of the Park and accept
donations of property for Park development and expansion;
3) assist the County in the actual construction and
historic reconstruction of Park facilities; and
4) provide volunteers to operate the Park in conjunction
with County employees.
The County would agree to:
1) accept title to Park property;
2) construct access roads jointly with VDOT;
3) pursue funding for construction of the performing
arts/visitor's center;
4) operate and maintain the existing Henricus Park
facility;
5) assist the Foundation in the reconstruction of the Citie
of Henricus; and
6) assist in obtaining adequate security and utility
improvements for the Henricus Historical Park was well as
adequate insurance coverage.
Under the Memorandum, all plans for major public events at the Park and
for all capital construction projects would have to be approved jointly
by the County and the Foundation. Once a substantial portion of the
capital facilities are constructed, the Foundation and the County would
need to enter into an additional agreement governing the operation of
the Park. Under this operational agreement, the Foundation will be
permitted to establish, with County approval, operating regulations and
may charge admission fees to the Park (except for that portion which
exists today as "Henricus Park"). The Foundation will also be permitted
to operate food, gift and other concession, provided, however, that all
net revenues from concession sales and admission fees must be used to
improve or operate the Park.
1#
073
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..1... oU
Summary of Information: (Continued)
The Memorandum contains three other substantive provisions. First, it
expresses the philosophy that the Henricus Historical Park should be
supported jointly by the County, Richmond, Henrico and Hanover and
specifies that representatives of each of these jurisdictions will be
included as voting members of the Foundation's Board. Second, it
provides that the Memorandum can be terminated by either the Foundation
or the County with six-months written notice. Third, it provides that
all of the County's obligations under the Memorandum are subject to
annual appropriation of funds by the Board of Supervisors.
Staff has reviewed the attached Memorandum and requests the Board to
authorize the County Administrator to execute it on behalf of the
County.
1# 074
-
File: HFMU73A
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING, made as of July 28, 1993, by and between the
COUNTY OF CHESTERFIELD, hereinafter called "County", and the HENRICUS FOUNDATION,
hereinafter called "Henricus".
WHEREAS, the County owns, has established, and maintains a public park on property adjacent
to the James River in the County of Chesterfield and Henrico County, known as "Henricus Historical Park";
and
WHEREAS, Henricus, a non-profit corporation, was established "to generate public interest in and
action to preserve, restore, reconstruct or otherwise maintain historical structures, objects, works of art and
locations, and to promote, encourage and carry on any historical, interpretive, research or educational
activities relating to the site of the Citie of Henricus"; and
WHEREAS, the counties of Chesterfield and Henrico, the City of Richmond and Henrico's Doctors
Hospital have joined with Henricus in supporting the accomplishment of those purposes through financial
aid and administrative support; and
WHEREAS, Henricus has assisted the County in promoting the Henricus Historical Park by fund
raising; by assisting in the acquisition of real property through donations from private and public sources
and; by adopting a long-range plan of development to reconstruct the "Citie of Henricus"; and
WHEREAS, Henricus has worked in cooperation with the Chesterfield Department of Parks and
Recreation; and
WHEREAS, the County and Henricus have completed a feasibility study by Resource Planners, Inc.
and a long-range plan of development has been approved; and
WHEREAS, it is appropriate to delineate areas of authority and responsibility, within a
memorandum of understanding, addressing: (1) the roadways and parking lot, (2) the existing park areas
including walkway from parking area near Virginia Power to Monument site and dock, (3) the proposed
performing arts and visitors' center, and (4) the reconstructed historic Citie of Henricus; and
WHEREAS, the adoption and implementation of this project will enure to the benefit of all citizens
of the County and Richmond metropolitan area; and
075
-
-
WHEREAS, it is the desire of County and Henricus that the historical park be supported by all
political subdivisions in the Richmond metropolitan area including Henrico County, the City of Richmond
and Hanover County; NOW THEREFORE,
WITNESSETH
That for and in consideration of the mutual undertaking of the parties to this agreement, the County
and Henricus hereby covenant and agree, each with the other, as follows:
1. Henricus will: assist the County in planning for the Henricus Historical Park; raise funds
by public solicitation to be used with public funds for the construction of a performing art and visitors'
center (which could be used jointly with others); accept donations of real and personal property; transfer
to the County title to property which is incorporated into the Henricus Historical Park; raise funds for the
reconstruction of the historic Citie of Henricus; assist the County in the development of physical structures
and programs for the reconstructed Citie of Henricus subject to County's approval and, with County
approval, reconstruct the Citie of Henricus. Henricus will provide volunteers for the operation of the
project in conjunction with County employees.
2. County will: accept title to the property for the Henricus Historical Park; construct roads
to the Henricus Historical Park jointly with the Commonwealth of Virginia Department of Transportation;
pursue funding for the construction and maintenance of a performing arts and visitors' center; operate and
maintain the existing park area including the walkways, monument area and dock; assist Henricus in the
reconstruction of the Citie of Henricus as deemed necessary by the County; operate and maintain the park
in such a way so that the reversionary clauses in conveyances to the County will not become effective;
assist in obtaining security, utilities and insurance coverage for Henricus Historical Park facilities as deemed
necessary by the County.
3. All plans for major public events and capital construction projects shall be jointly approved
by Henricus and the County. County forces shall at all times have authority to perform legally mandated
services or operations.
HFMU73A
0403:2638.1
- 2 -
076
-
-.
4. Upon construction of a substantial portion of facilities as outlined in the master plan,
Henricus and the County will by subsequent agreement, approve the operational plan for the Henricus
Historical Park. Henricus may, with the approval of the County, impose reasonable regulations to protect
the general rights of the public to access at reasonable times and for reasonable purposes, including the
establishment of opening and closing hours of Henricus Historical Park and exhibits therein. There shall
be no charge for admission to the park existing at the date of this Memorandum of Understanding, but,
with the approval of the County, reasonable fees may be charged for admission to any new facilities
constructed. Persons may be permitted to operate certain ancillary concessions at the Henricus Historical
Park and such persons may make reasonable charges for meals, goods or services offered for sale to the
public therefor; provided, however, that such concessions shall be selected by the County in accordance with
the purchasing procedures of the County. All net proceeds received by Henricus shall be used for
improvement, operation and/or maintenance of the Henricus Historical Park.
5. County and Henricus agree that the Henricus Historical Park should be supported jointly
by County, Henricus, County of Henrico, City of Richmond and Hanover County.
6. The parties agree that representatives selected by the governing bodies of from Chesterfield
County, Henrico County, City of Richmond and Hanover County will be included as voting members of
the Henricus Foundation Board.
7. a.) This Memorandum of Understanding shall continue until terminated as provided herein.
This Memorandum of Understanding may be terminated by either party at any time upon six-months'
written notice. The memorandum may be amended from time to time.
b.) If terminated by the County, Henricus will have the option to lease the
property upon terms and conditions mutually agreed upon. The County and Henricus will strive to make
such agreement as will be beneficial to the continued operation of the Henricus Historical Park for the
benefit of the public.
c.) If terminated by Henricus, the assets of Henricus will be transferred to County for the
HFMU73A
0403:2638.1
- 3 -
07',
-
.-
purpose of operating the Henricus Historical Park. If the County ceases to operate the Henricus Historical
Park, all historic assets (including but not limited to antiques; collectibles; artifacts; letters, books and other
historic documents; and historic reproductions) previously transferred by Henricus to the County shall, to
the extent legally possible, be donated or sold to historic, charitable or eleemosynary entities who have a
legitimate interest in such historic assets and will appropriately preserve, restore, study and exhibit such
assets.
8. The obligations of the County contained herein are expressly subject to the annual
appropriation of necessary funds by the Board of Supervisors, and it is acknowledged by the parties that
the Board of Supervisors is under no obligation to make any such appropriation by virtue of this
Memorandum of Understanding.
IN WITNESS WHEREOF, the parties being authorized to do so, have executed this Memorandum
of Understanding this _ day of
1992.
COUNTY OF CHESTERFIELD,
VIRGINIA
By:
County Administrator
Approved as to form:
Jeffrey L. Mincks
Deputy County Attorney
HENRICUS FOUNDA nON
By:
Chairman
ATTEST:
HFMU73A
Secretary
0403:2638.1
- 4 -
078
-
7, r: B,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
....
Page L otL
Meeting Date:
July 28, 1993
Item Number:
7.F.8.
Subject:
Approval of Award of Contract for Construction of Soccer Field at
Harrowgate Elementary School
County Administrator's Comments:
Board Action Requested:
The Board of Supervisors is requested to authorize the County
Administrator to execute a contract in the amount of $58,885 with W.T.
Curd, Jr. Contractor, Inc. for the construction of a soccer field at
Harrowgate Elementary School.
Summary of Information:
The construction of a soccer field at Harrowgate Elementary School
will provide much needed space for after school youth soccer and for
school physical education programs. Currently, Harrowgate Elementary
has little open grass space to provide for school activities. The
Harrowgate School District currently has no soccer facilities. Funds
have been allocated through the Community Development Block Grant
(CDBG) Program. Target date for completion is November 1, 1993.
~c~
Director for
Preparer: .. TIlle: Parks and Recreation
Mi<;h?-el S. GOlden~_~~/A Ll../..-I/A -^-_7
County Administrator: -{VI.-- L. i B'i'e- - --- -I r #
" 079
Attachments: DYes . No
I
A.,
.,
1, f./O.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ o~
Meeting Date:
July 28, 1993
Item Number:
7.F.lO.
Subject: Authorization for the County Administrator to enter into two
Special Project Service Agreements with the Central Virginia
Waste Management Authority for Solid Waste Transfer and
Disposal Services for Northern Area Landfill and Southern
Area Landfill.
County Administrator's Comments:
R e C ~ -.f CY~fA-Dv---J.
Board Action Requested:
Authorize the County Administrator to enter into two Special
Project Service Agreements with the Central Virginia Waste
Management Authority for Solid Waste Transfer and Disposal Services
for Northern Area Landfill and Southern Area Landfill, pending
approval by the County Attorney.
Summary of Information:
On May 26, 1993 the Board of Supervisors held a work session on
Solid Waste issues. Staff presented the results of an analysis of
the County's landfilling operation which indicates that the county
will be best served by closing the Northern Area Landfill by
October 8, 1993, and operating citizens' Convenience Centers at
both Northern and Southern Area Landfills. The Board directed
staff to prepare a plan and recommendation to accomplish this
conversion. On June 9, 1993 the Board approved the plan and
schedule which had been prepared by staff, and authorized staff to
negotiate contracts for the operation of the transfer stations.
In November 1992 the Central Virginia Waste Management Authority
(CVWMA) requested proposals from qualified vendors for Solid Waste
Transfer and Disposal Services for several CVWMA member
jurisdictions, including Chesterfield county. This regional
procurement approach has been very successful in allowing the CVWMA
to obtain low pricing on service contracts. The prices that were
proposed for Chesterfield County were used in the financial
analysis that led to the decision to close the Northern Area
Landfill.
preparU
William H.
County Administrator:
Director of General Services
Attachments:
DYes
. No
l"-nAAA~J JA J . ~.-
c.: tJ:~~vv-~-1 #
084
I
-
I)
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2- oQ
Summary of Information: (Continued)
County and CVWMA staff have negotiated with the most responsive
proposers and recommend the award of separate contracts for the
Northern and Southern Area sites. The most favorable proposal for
the operation of the Northern Area Landfill citizens' convenience
Center was received from Waste Management of Richmond, Inc. The
most favorable proposal for the operation of the Southern Area
Landfill citizens'. convenience Center was received from Shoosmith
Brothers, Inc. which is the current contract operator of that
facility.
The contract prices at the Northern Area Landfill are based on
tonnage received. It is expected that the cost of this contract
during FY 94 will be $679,200. This amount may increase or
decrease subj ect to the actual tonnage received. Funds are
available in the Sanitation Budget.
The contract for the Southern Area Landfill is based upon a monthly
operations fee. . The cost for this contract will be $367,500 in FY
94. Funds are available in the Sanitation Budget.
Both contracts are for a ten year term, with two optional five-year
extensions. There is an escalator clause which is based on the
Consumer Price Index, with a five per-cent cap.
h
1#
085
I
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1, f, 1/.
.-..
Q
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page .L oU
M . D July 28, 1993
eetIng ate:
Item Number:
7.F.II.
Subject:
Change Order to the KBS Construction Contract
100 Bed Jail Annex
County Administrator's Comments:
Recornm~ ~~.
Board Action Requested:
Approve Change Order Number 3 in the amount of $357,019 to KBS,
Inc. for the construction of the new Jail Annex.
Summary of Information:
The contractor (KBS, Inc. ) provided the County a guaranteed
maximum price based on 90% complete drawinqs and s~ecifications
prepared by the architects on November 6, 1992. This price was
$2,488,730. Two change orders later brought this total to
$2,503,441.
Construction started on January 18, 1993 with an anticipated
completion date of July 5, 1993; however, since the 90% complete
drawings, there have been numerous changes and additions as
itemized below:
1. Final drawings were not ready until mid-December 1992.
2. site plan approval was delayed until early January
1993. . Some changes were generated by this approval
process.
3. The discovery of abandoned below grade oil tanks,
remains of old buildings and unsuitable soils.
General Services
Attachments:
DYes
1#
086
I
."
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2- 0[2.
Summary of Information: (Continued)
The decision
building to
requirement) .
5. The decision by the County to seek reimbursement from
the state for 25% of the cost of the project. This
required redesigning the building to meet the space and
security requirements of the Department of Corrections.
4.
by the County to change from
a brick masonry building
a metal
(zoning
6. The decision by the County to provide electronic remote
release security locks on certain doors to satisfy life
safety concerns.
7. The decision by the County to provide an engineered
smoke removal system.
8. The decision by the County to provide handicapped
access to the new annex thru the existing jail.
9. The decision by the County to provide a secure and
weather protected path for food carts to be transported
from the existing kitchen to the new annex.
The cost to implement all of these changes is $357,019 and
consti tutes Change Order Number 3. Incorporation of these
changes will establish the new price at $2,860,460.
1#
087
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page~of 3
Summary of Information :(Continuedl
Budget and Management Comments:
On May 26, 1993 the Board of Supervisors appropriated an additional
$391,600 in funds for the Jail Annex; therefore, funds are available to cover
this increase in the contract.
f. ,'11J...f2.-------.J
. Stegmaier, Director
1# 088 I
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'/'F
I I
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -.!.. o~
,Tuly 28. 1993
Item Number:
7.F.12.b.
Subject:
Consider referring to the Planning Commission an amendment to the
County Code to authorize the Planning Director to grant minor variances
up to two feet from building setback lines
County Administrator's Comments:
Rc CO J1.? Y11 --bu...t ~ {/ J .
Board Action Requested:
Referral of the attached ordinance to the Planning Commission for its
recommendation
Summary of Information:
In 1993 the General Assembly amended the County Charter to permit the
Board of Supervisors to authorize the Planning Director to grant a
variance of not more than two feet from any building setback
requirements contained in the zoning ordinances. Currently, the Board
of Zoning Appeals has jurisdiction to grant all variances. The Charter
amendment authorizes the Board to allow the Planning Director to grant
such a variance, if he makes the following findings in writing:
1. That the strict application of the ordinance would produce undue
hardship;
2. That such hardship is not shared generally by other properties in
the same zoning district and the same vicinity; and
3. That the authorization of such variance will not be of substantial
detriment to adjacent property and that the character of the zoning
district will not be changed by the granting of the variance.
The attached ordinance would implement this change.
Preparer: ~J- I ~~~Title: County Attorney
. .Steven L~ 1.-1 c::cAAAA4AL/L, 1000,4423.1 (4424.11
County Administrator: ~ ~ I I
I # 100
Attachments: . Yes D No,
-
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING
A NEW SECTION 21-16.1 AND A NEW SECTION 21.1-15.1 RELATING TO
VARIANCES GRANTED BY THE DIRECTOR OF PLANNING
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 21-16.1 of the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21-16.1. Director of Planning - Authority to Grant Certain Variances.
Notwithstanding the provisions of ~ 21-16 of this chapter, the Director of Planning
may grant a variance of not more than two (2) feet from any building setback requirement
contained in this chapter. No such variance shall be authorized by the Director of Planning
unless he makes the following findings in writing: (1) that the strict application of the
ordinance requirement would produce undue hardship; (2) that such hardship is not shared
generally by other properties in the same zoning district and the same vicinity; and (3) that
the authorization of such variance will not be of substantial detriment to adjacent property
and that the character of the zoning district will not be changed by the granting of the
vanance.
(2) That Section 21.1-15.1 of the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21.1-15.1. Director of Planning - Authority to Grant Certain Variances.
The Director of Planning may grant a variance of not more than two (2) feet from
any building setback requirement contained in this chapter. No such variance shall be
authorized by the Director of Planning unless he makes the following findings in writing:
(1) that the strict application of the ordinance requirement would produce undue hardship;
(2) that such hardship is not shared generally by other properties in the same zoning district
and the same vicinity; and (3) that the authorization of such variance will not be of
substantial detriment to adjacent property and that the character of the zoning district will
not be changed by the granting of the variance.
1000:4424.1
-1-
101
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e"'~J.l.' -
, , ~-;
""~..z
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date:
:Tll ] y ? R. 199 3
Item Number:
Page 1-. o~
ADDITION
7.F.12.c.
Subject:
Zoning Ordinance Amendment to Allow Boat Sales, Repair, Service and
Rental from General Industrial (M-2 and 1-2) Districts.
I County Administrator's Comments:
Board Action Requested:
Remand zoning ordinance amendment to the Planning Commission for
consideration and recommendation.
Summary of Information:
To assist a small business in Bermuda Magisterial District, Mr. McHale
is requesting that the County consider amending the zoning ordinance to
allow boat sales, repair, service and rental from General Industrial (M-
2 and 1-2) Districts. Boat manufacturing is currently permitted in M-2
and 1-2 zoning districts, but B-3 or C-5 zoning is currently required
for boat sales or repair.
Preparer: M ~ (/ ~
~s E~son '
County Administrator: ~
Attachments: . Yes D N 0
i
I
I
I
I
I
I
!
Title: Director of Planning I
2JUL2893 IB: AGENDA 2 I gok I
I # I i
I
,
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD.
1978, AS AMENDED, BY AMENDING AND REENACTING
SECTION 21-186 AND SECTION 21.1-180 RELATING TO PERMITTING
BOAT SALES, SERVICE, REPAIR AND RENTAL
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the ordinance adopted April 12, 1989, amending Chapter 21 of the Code
of the County of Chesterfield. 1978, as amended, is amended and reenacted to read as
follows:
See. 21-186. Permitted uses-By right.
Within any M-2 District, no building, structure or premises shall be used, arranged
or designed to be used in any part, except for one of the following uses, subject to the
provisions of Division 11.2:
(1) Any use permitted in the M-1 District.
ill Boat sales. service. repair and rental.
~ill Building materials-storage and sale.
ffiHl Contractor shops and storage yards.
f41ill Cottonseed oil milling.
f5}@ Dairy products-manufacturing. (10/23/74)
f6iiZl Reserved.
miID Electric transforming stations (not public utility).
(8)l2.l Electrical transmission and distribution equipment, household appliances,
electrical industrial apparatus, and other electrical machinery, equipment, and supplies-
manufacturing.
f9jf.1.ill Feed and grain storage.
f+9jilll Furniture and fixtures-manufacturing.
fl-Bl.lll Ice-manufacturing.
~ill.l Macaroni, spaghetti, vermicelli, and noodles-manufacturing.
-
~ilAl Mass transportation. (1/23/74)
fJ-41lUl Other fabricated metal products manufacturing not otherwise listed in this
chapter. (10/23/74)
fI-5HIQl Other food preparations and kindred products-manufacturing.
~il.Zl Reserved.
MD..ID Pottery and related products-manufacturing.
fI-8Hlm Public utility storage yards.
fI-9t(20) Sanitary sewage treatment plants.
~12..ll Shortening, table oils, margarine, and other edible fats and oils-
manufacturing.
~@ Signs and advertising displays-manufacturing. (10/23/74)
~1Ul Soybean oil milling.
~(24) Sugar-manufacturing.
f;MjQ.5l Tobacco-man u factu ring.
~(26) Textile mill products-manufacturing.
~illl Truck terminals.
W}(28) Vegetable oil milling.
Q.8}(29) Wholesale greenhouses. (11-27-72, See. 22-1; 1-23-74; 10-23-74.)
See. 21.1-180. Permitted Uses-By Right.
Within any 1-1 District, no buildings, structures or premises shall be used, arranged
or designed to be used except for one or more of the following uses:
(a) Manufacturing of apparel and other finished products made from fabrics,
leather, and similar materials, except leather tanning.
(b) Bakery products manufacturing.
2
WP/JUL93/JUL53/dm
"'
..-.
(c) Blending, mixing and compounding of manufactured goods.
@ Boat sales. service, repair and rental.
AAlel Bottling and canning soft drinks and carbonated water.
(e)ffi Brooms and brushes manufacturing.
{f}{g} Catering establishment.
{gtilil Coating, engraving and allied services (not to include engraving, pickling,
anodizing, or other metal surface treatment).
~ill Cold storage.
uses).
mill. Communication studios and station, not to include towers (see restricted
Bti!s1
tktffi
boxes.
t>>iml
Confectionery and related products manufacturing.
Converting paper to paperboard products, paperboard containers and
Cosmetics and toiletries (compounding only) manufacturing.
{frijio1 Costume jewelry, costume novelties, buttons and miscellaneous notions
(except precious metals) manufacturing.
WlQ} Dry cleaning plants.
(e).ill). Electric, lighting and wiring equipment, household appliances, computer
equipment, communication equipment (including radio and TV) and electronic components
and accessories manufacturing.
Willl
Wfrl
terminals.
tH~
~ill
ffiM
Fabricating sheet metal products.
Freight forwarding, packaging and crating services, not including truck
Fur dressing and dyeing.
Industrial and vocational training schools.
Jewelry, silverware and platedware manufacturing.
3
WP/JUL93/JUL53/dm
..
-
MM Laboratories and other research and development fad I ities.
M(w) Lamp shades manufacturing.
{wtlli} Linoleum, asphalt-feltbase and other hard surface floor cover
manufacturing.
WM Machine shop.
MW Miscellaneous plastic products manufacturing.
W(aa) Morticians' goods manufacturing.
~(bb) Motion picture production.
~Ccc) Moving companies to include, but not limited to, households and
businesses.
~(dd) Musical instruments and parts manufacturing.
W€>>Cee) Offices-governmental, business, professional and medical.
(eet@ Paper recycling by the compaction method.
OO{ggl Pens, pend Is and other office and artists' materials manufacturing.
~Chh) Pharmaceutical products manufacturing.
t!TJ:ijill.l Photographic and optical goods manufacturing.
Wilil Printing, publishing and allied industries.
@(kk) Professional scientific and controlling instruments manufacturing.
tkktilll Rectifying and blending liquors.
fij)(mm) Roasting coffee; and coffee products and tea manufacturing.
tmffltCnn) Spices, flavor extracts and flavor syrups manufacturing.
fm:tt(oo) Toys, amusement, sporting and athletic goods manufacturing.
~iQQl Tool and equipment rental
~ig,gl Travel arranging and transportation ticket services.
4
WP/JUL93/JUL53/dm
-
~M
Umbrellas, parasols and canes manufacturing.
Mill} Underground utility uses except as provided in Section 21.1-181 (c), when
such uses are located in easements or public roads rights of way.
(sst@ Warehouses.
OOillill Watches and clocks manufacturing.
Wtt)(vv) Wholesaling houses and distributors.
~(ww) Wine, brandy and brandy spirits manufacturing.
(2) This Ordinance shall become effective immediately upon adoption.
5
WP/J UL93/JUL53/dm
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il<-"""'~
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""i~fJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date:
July 28. 1993
Item Number:
Page L oeL
flooinOfJ
1. .; .
Subject:
Referral to the Planning Commission of Amendments to Title 21 and Title
21.1 of the County Code Relating to Roadstrip Lots as Conditional Uses
County Administrator's Comments:
Board Action Requested:
Refer attached ordinance to Planning Commission for its recommendation.
Summary of Information:
At its work session this afternoon, the Board indicated its desire to
refer the attached ordinance to the Planning Commission for its
consideration and recommendation. The ordinance amends Titles 21 and
21.1 of the County Code to require "roadstrip lots" to be rezoned as
conditional uses in agricultural, residential and mobile home
subdivision zones. This amendment would enable the Board to accept cash
proffers for new roads trip lots in the same way that the Board accepts
cash proffers for residential rezoning. The attached ordinance also
provides for a reduced application fee of $100.00 (normal conditional
use fee is $985.00 plus $20.00 per acre). The amendment does not
include family subdivision lots which are divided into parcels for the
purpose of sale or gift to a family member.
preparer:0
Title:
County Attorney
0403:4519.1
County Administrator:.
0ves
Attachments:
o No
I #
-......... I
"
"-
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTIONS 21-3, 21-9, 21-77.16, 21-77.18,
21.1-17, 21.1-44, 21.1-47 AND 21.1-281
RELATING TO ZONING
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 2]-3 of the Code of the County of Chesterfield. ]978, as
amended, is amended and reenacted to read as follows:
Sec. 21-3. Definitions.
000
Lot. roadstrip. Any parcel of land created for residential use which is five (5)
acres or more in size and which has road frontage of more than three hundred (300)
feet or two hundred fifty (250) feet if shared access is used. The term "roads trip lot"
shall not include a single division of land into parcels where such division is for the
purpose of a sale or gift to a member of the immediate family of the property owner
("family subdivision"). Only one (1) such family subdivision shall be allowed per family
member and shall not be for the purpose of circumventing this chapter. For the
purpose of this subsection, a member of the immediate family shall be defined as any
person who is a natural or legally defined offspring, spouse, grandchild, grandparent.
or parent of the owner. With respect to family subdivision. all applicable requirements
of this chapter shall be met and the proposed lot shall conform to the design
standards set forth in chapter 18.1 of this Code.
000
1000:4402.1
-1-
-
(2) That Section 21-9 of the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21-9. Fees for hearings.
The cost of each hearing requested pursuant to the provisions of this chapter,
including advertisement when required, shall be as follows and shall be deposited
simultaneously with the filing of the application or petition:
(a) Amend condition of zoning, conditional use (except roadstrip lots) or
conditional use planned development, not including any change in use or in bulk
regulations, each condition . . . . $1,450.00
(b) Conditional use: Roadstrip lots. . . . $100.00
(b~) Appeal to decision of director of planning . . . . 500.00
1000:4402.1
-2-
-
(3) That Section 21-77.16 of the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21-77.16. Permitted uses - by right.
The following uses shall be permitted by right in the R-88 District:
(a) Single-family dwellings, except where they occur on roadstrip lots.
000
'.. ...
1000:4402.1
-3-
-
(4) That Section 21-77.18 of the Code of the County of Chesterffeld. 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21-77.18. Same - conditional uses.
The following uses may be allowed by conditional use subject to the provisions
of section 21-34:
000
icl Roadstrip lots.
..~~. .'.- ~
1000:4402.1
-4-
-
(5) That Section 21.1-17 of the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21.1-17. Fees for hearings.
The cost of each hearing requested pursuant to the provisions of this
chapter, including advertisement when required, shall be as follows and
shall be deposited simultaneously with the filing of the application or
petition:
(a) Zoning reclassification:
(1) Without conditional use planned development
. . . . . . . $1,250.00
Plus, per acre for the first 200 acres . . . . 35.00
Plus, per acre over 200 acres . . . . 22.50
(2) With conditional use planned development ... 2,250.00
Plus, per acre for the first 200 acres . . . . 45.00
Plus, per acre over 200 acres . . . . 15.00
(b) Conditional uses and special exceptions:
(1) Multiple-family or two-family. . . . 250.00
plus, per unit for each unit after the first 2 units
. . . . 20.00
(2) Manufactured homes, mobile homes:
a. New . . . . 545.00
b. Renewal.... 245.00
(3) Planned development:
'.. ..
a. Without zoning reclassification . . . . 2,250.00
Plus, per acre for the first 200 acres . . .15.00
Plus, per acre over 200 acres . . . . 15.00
1000:4402.1
-5-
-
b. With zoning reclassification . . . . 2,250.00
Plus, per acre for the first 200 acres . . . . 45.00
Plus, per acre over 200 acres . . . . 15.00
c. Amend condition of planned development, each
condition. .. 1,450.00
ill Roadstrip lots.. . $100.00
(42) All others. . . . 985.00
Plus, per acre . . . . 20.00
(c) Amend condition of zoning, other than condition of planned
development, per condition . . . . 1,450.00
(d) Variances.... 570.00
(e) Appeal to board of zoning appeals relative to decision of
director of planning . . . . 500.00
(f) Sign permits:
(1) Temporary signs, as permitted by sections 21.1-267(f), 21.
1-267(h), 21.1-267(i) and 21.1-268(b) . . . . 75.00
(2) All other signs for which building permits are required
. . . . 150.00 .
(g) Substantial accord determinations . . . . 1,525.00
With accompanying zoning application . . . . 500.00
(h) Deferral requests by the applicant, per request . . . . 50.00
1000:4402.1
-6-
_..._._..._.w,'..._...._ ..._~~-...__~,
-
(6) That Section 21.1-44 of the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21-1-44. Permitted uses - by right.
The following uses shall be permitted by right in the R-88 District:
(a) Single-family dwellings. except where they occur on roadstrip lots.
000
1000:4402.1
-7-
.....
(7) That Section 21.1-47 of the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21.1-47. Conditional uses.
The following uses may be allowed by conditional use III the R-88 District,
subject to the provisions of section 21.1-9:
000
lrU Roadstrip lots
1000:4402.1
-8-
-.
(8) That Section 21.1-281 of the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
Sec. 21.1-281. Definitions.
For the purposes of this chapter, the following words and phrases shall have the
meanings respectively ascribed to them by this section:
000
Lot. roadstrip. Any parcel of land created for residential use which is five (5)
acres or more in size and which has road frontage of more than three hundred (300)
feet or two hundred fifty (250) feet if a shared access is used. The term "roads trip
lot" shall not include a single division of land into parcels where such division is for
the purpose of a sale or gift to a member of the immediate family of the property
owner ("family subdivision"). Only one (1) such family subdivision shall be allowed per
family member and shall not be for the purpose of circumventing this chapter. For
the purpose of this subsection. a member of the immediate family shall be defined as
any person who is a natural or legally defined offspring. spouse. grandchild.
grandparent. or parent of the owner. With respect to family subdivision. all applicable
requirements of this chapter shall be met and the proposed lot shall conform to the
design standards set forth in chapter 18.1 of this Code.
000
(9) That this ordinance shall become effective immediately upon adoption.
'... 10
1000:4402.1
-9-
-
II. r. 13. b.
-
s
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::!i~!r '
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
July 28, 1993 AGENDA
Page L. ot'l
Meeting Date:
Item Number:
7.F.13.b.
Subject:
Schedule Public Hearing Date of August 25, 1993 to consider acceptance
of Federal and State Grants and Appropriation of Funds for Airport
Improvement projects.
County Administrator's Comments:
?CCCh/nrl~ ~ j,~
~ ~Sl 1/1..$. {}
Board Action Requested:
tJ t-L.
Staff requests the Board to set a date for a public hearing.
Summary of Information:
This item requests Board approval to apply for and accept Federal
Aviation Administration (FAA) and State Department of Aviation (VDA)
Grants, and enter into necessary contracts and appropriate the necessary
funds for fiscal year 1993/94 Airport Improvement Program (AlP)
projects.
The County has submitted the below projects to the FAA and VDA for
funding during the current fiscal year.
1.
2.
3.
4.
Easement Acquisition
Offsite Obstruction Removal Design & Easement Acquisition
Offsite Obstruction Removal & supplemental Planting
Apron & Taxiway Slurry Seal
$259,900
$189,000
$525,000
$ 22,000
The County expects fund allocation for all four projects during the
current fiscal year. The total appropriation needed is $995,900
consisting of FAA funds ($775,100) and State Funds ($169,670).
Funds are available in the Airport capital projects Fund at $71,130 to
match the Federal and State grants.
Prepare
of General Services
II County Administrator:
. Attachments: 0 Yes
. No
I #
104
I I
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::
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..L oU
Summary of Information: (Continued)
project numbers 1, 2, and 3 are essential for the installation of the
precision Instrument Landing System (I.L.S.) planned for the fall of
1994 and will improve Airport safety.
Recommendation:
Staff recommends that the Board of Supervisors hold a public hearing to
consider:
1. Authorization for the County Administrator to apply for and accept
both FAA and VDA Grants for these projects and enter into contracts
with the Federal and State governments for expenditure of said
funds.
2. Authorizing the county Administrator to solicit bids for Airport
Improvement projects and to enter into a contract with the
applicable lowest responsive and responsible bidders.
3. Authorizing the County Administrator to execute applicable
contractual agreements to acquire and purchase aviga tion easements.
4. Appropriation of all Federal ($775,100) and State funds ($169,670)
allocated for these projects.
1#
105
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page-Lof 3
Summarv of Information :(Continuedl
Budget and Management Comments:
Funds in the amount of $85,000 were appropriated in the FY94
adopted elP for the County's match for grant applications for
improvements to the Airport. Therefore, $71;130 is available to be
transferred as a match for these grant requests.
-
. /) ~I' .-
f /1"
f! ,,-
\'<. . I.. I ~'P'ldAJ2___/
James J.rI Stegmaier, Director
I .
'.
I' 106 I
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6)
CHESTERFIELD COUNl J'
BOARD OF SUPERVISORS
AGENDA
Page --L oU
. July 28 1993
Meeting Date: '
Item Number:
7.F.13.c.
Subject:
Request to Set a Public Hearing Date
Through Truck Traffic Restriction -
Old Bermuda Hundred Road
County Administrator's Comments:
1S~ ~i~ O~.
Board Action Requested:
The Board is requested to set August 25, 1993, as a public hearing
date to consider prohibition of through truck traffic on Old
Bermuda Hundred Road.
Summary of Information:
Backqround: Mr. McHale has received a request from area citizens
to prohibit any through truck or truck and trailer or semi-trailer
combination, except pickup or panel trucks from using Old Bermuda
Hundred Road (Route 618) from Route 10 to 0.5 miles east of
Ramblewood Drive (617). The recommended alternate route is Route
10, Ware Bottom Spring Road, Ramblewood Drive, and Old Bermuda
Hundred Road.
The Virginia Department of Transportation (VDOT) has five (5)
primary criteria it considers when a prohibition is requested.
Based on staff's preliminary review, this request will probably not
satisfy four (4) of VDOT's five (5) criteria for imposing a
prohibition, in that; 1) Old Bermuda Hundred Road is not classified
as a local or collector road, 2) the volume of through trucks does
not exceed VDOT's 100 to 200 truck daily minimum, 3) the number of
truck accidents on the proposed route is not excessive, and 4)
there are not an average of 12 dwellings per 1000 feet on Old
Bermuda Hundred Road. This request may meet VDOT's reasonable
Preparer: ~ ~
R.J. MccrClckeY~
County Administrator: -rn-
Attachments: . Yes D No
Title:
Director of Transportation
I # 107
I
~
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page --1.. oLL
Summary of Information: (Continued)
alternate route criteria. Normally, failure to meet at least (3)
of the five (5) criteria will result in VDOT's rejection of the
request.
RECOMMENDATION: This request will probaBly not meet VDOT's
criteria for imposing a prohibition. However, if the Board wishes
to pursue this request, August 25, 1993, should be set as the
public hearing date to consider a through truck traffic prohibition
on Old Bermuda Hundred Road.
DISTRICT: Bermuda
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1, F. /3. d.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
.-
Page --1.. oLL
Meeting Date:
July 28. 1993
Item Number:
7.F.13.d.
Subject:
Set August 25 for a Public Hearing to Consider granting a Lease of Real
Property at the Chesterfield County Fairgrounds to Central Virginia
Model Railroaders Ltd. for Construction of a Model Railroad Exposition
Building
County Administrator's Comments:
Board Action Requested:
Set August 25 for a public hearing to consider lease to Central Virginia
Model Railroaders Ltd.
Summa!t of Information:
entral Virginia Model Railroaders Ltd. ("Model Railroaders") is a
not-for-profit corporation located in Chesterfield with approximately 20
members who construct, operate and exhibit "HO" scale model railroads.
The Model Railroaders specialize in Virginia's railroads. The Model
Railroaders wish to lease a portion of the County's fairgrounds for the
purpose of constructing a 3,000 square foot exposition building to build
and exhibit their model railroads. In exchange for a long-term lease,
the Model Railroaders will make their exhibit open to the public free of
charge during events held at the fairgrounds, such as the Fair and
Fourth of July celebration, as well as on a regular basis during the
rest of the year. The Model Railroaders will also maintain a special
exhibit of the history of railroads in Chesterfield County. At the end
of the lease period, the building would become the property of the
County.
~I
Pre parer:
Bradford
County Administrator:
e: Deputy County Administrator
0603:4434.1
Attachments:
DYes
'i.J.
-+x- l. B.(( .
No
#
110
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~-~
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1, F. /3.e,
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Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page L 0(2
L1111 Y 2 8. 19 9 3
Item Number: 7.F.13.e.
Subject:
To Set a Public Hearing for August 25, 1993 to Consider Adoption of
An Ordinance Revising the Regulation of Bingo and Raffle.
County Administrator's Comments:
~ ~~dr- ,.~
/9<1.3..
J~-
/
Board Action Requested:
Staff recommends setting August 25, 1993 for the public hearing to
consider adoption of the attached ordinance.
Summary of Information:
In January, 1993, the General Assembly amended several sections
of the Code of Virginia, changing the manner in which local
governments may regulate bingo games and raffles.
Staff has prepared the attached ordinances amending the
corresponding sections of the Chesterfield County Code to comply with
the changes made in the State Code, The revised county ordinances:
(1) allow employees of a corporate sponsor of a qualified organization
to participate in the operation of bingo games and raffles; (2) exempt
organizations with gross receipts of less than $2000 from the audit
requirement; (3) require permit holders to donate 5% of their gross
receipts to charity annually or an average of 10% over three years;
(4) reduces the amount of gross receipts requiring an independent
audit from $500,000 to $250,000; (5) prohibits persons who have been
convicted of a felony or crime of moral turpitude within the
Continued
> "
Preparer: ~. ~~ TItle: County Attorney
Steven y~s /...J-,-; .I.JJ J 11 0 A 0905:4375.1(4373,1)
County Administrator: . ~~ (:-K~':"~~ -- I # I
111
Attachments: . Yes D No
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ 012-
Summary of Information: (Continued)
proceeding five years from operating, conducting or managing bingo
games or raffles; (6) prohibits persons who are found to have
conducted bingo games or raffles in violation of state or local
ordinances within the proceeding five years to operate, manage or
conduct another bingo game or raffle; (7) expands the enumerated
definitions to include "duck" races; (8) increases the percentage of
gross receipts which can be used for instant bingo from 33 1/3% to
50%; and (9) allows a qualified organization which has obtained a
permit to hold a raffle drawing either in the jurisdiction in which
a majority of tickets were sold or in the jurisdiction issuing the
permit.
0905:4375.1
1#
112 I
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTIONS 4-29(a), 4-30, 4-30(d)(2), 4-30(e),
4-30(g)(2), 4-32(b) AND 4-33, AND BY ADDING SECTIONS 4-26.1( e)
AND 4-30(1) RELATING TO BINGO AND RAFFLE GAMES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Chapter 4 of the Code of the County of Chesterfield. 1978, as amended, is
amended and reenacted to read as follows:
Sec. 4-26.1. Definitions.
For the purpose of this article, the following words shall have the following meanings:
000
ill "Duck Race" means a game of chance played by releasing numbered.
inanimate toys (ducks) into a body of moving water. A person who has been assigned the
same number as the first duck to cross a predetermined point in the water (the finish line)
is the winner. Other prizes may be awarded on the basis of the order in which the ducks
cross the finish line. Any and all restrictions and requirements applicable to the conduct
of raffles in this article shall also apply to the conduct of duck races.
000
Sec. 4-29. Issuance of permit.
(a) Each permit shall be issued by the chairman of the board of supervisors upon
prior approval of the board. Each permit shall be issued on a calendar year basis and shall
be valid from the first day of January until the thirty-first day of December of each year.
Each permit shall be nontransferable. An organization which obtains a permit to conduct
a raffle may sell raffle tickets both within and without the county, and may conduct its
drawing either in the jurisdiction in which a majority of the tickets were sold or in the
jurisdiction issuing the permit. except that pull-tab devices as defined in section 4-26.1(b)
used as part of a raffle may be sold only upon the premises owned or exclusively leased by
such organization and at such times as it is not opened to the public, except to members and
their guests.
000
0905:4373.1
- 1 -
113
,,-.,
1.r./8.e.
/?ftJ/af!uunf-
Sec. 4-30. Permit restrictions.
The operation and conduct of every bingo game or raffle shall be subject to
reasonable regulation by the board of supervisors to ensure the public safety and welfare
in the operation of the bingo game or raffle.!. aad As a condition of receiving a permit. the
permittee shall be required to contribute an annual minimum of five percent (5%) of the
gross receipts from all bingo games or raffles for those lawful religious. charitable.
community or educational purposes for which the organization is specifically chartered or
organized. and no less than ten percent (10%) of gross receipts averaged for three (3)
consecutive annual reporting periods.
The operation and conduct of every bingo game or raffle shall be subject to the
following additional restrictions:
000
(d) Any organization qualified to conduct bingo games, is authorized to play
instant bingo as a part of such bingo game; provided, that:
(e)
0905:4373.1
000
(2) The gross receipts between October 1 and September 30 of the
reporting year attributable to the playing of instant bingo shall not
exceed thirty three and one third (33 1/3) fifty (50) percent of the
gross receipts of the organization's bingo operation during the same
time period.
000
Except for persons employed as clerical assistants by organizations composed
of or for deaf or blind persons, employees of corporate sponsors and members
of civic and fraternal groups. only bona fide members of any such organization
who have been members of such organization for at least ninety (90) days
prior to such participation shall participate in the management, operation or
conduct of any bingo game or raffle. Except as provided herein, no person
shall receive any remuneration for participating in the management, operation
or conduct of any such game or raffle. Persons employed by organizations
composed of or for deaf or blind persons may receive remuneration not to
exceed thirty dollars ($30.00) per event for providing clerical assistance in the
conduct of bingo games or raffles only for such organizations. Persons
eighteen (18) years of age and under who sell raffle tickets to raise funds for
youth activities in which they participate may receive nonmonetary incentive
awards or prizes from the organization provided that organization is nonprofit.
The spouse of any such bona fide member or a firefighter or rescue squad
member employed by a political subdivision with which the volunteer
- 2 -
11'-/
.-
purposes for which the organization is specifically chartered or organized; and that gross
receipts have been used, in all material respects, in accordance with the provisions of this
article.
000
Sec. 4-33. Audit fee.
Every organization authorized to conduct bingo games and raffles pursuant to this
article shall pay an audit fee equal to two (2) percent of the gross receipts which an
organization reports pursuant to section 4-32; provided, that if the gross receipts of an
organization are less than two thousand dollars ($2,000.00) for the designated reporting
period, such audit fee is '.vai',red. However. any report filed by an organization with gross
receipts of less than two thousand dollars ($2.000.00) for the designated reporting period
shall be exempt from the audit requirement. "Gross receipts," as used in this section, means
the total amount of money received from bingo, instant bingo and raffle operations before
the deduction of expenses or prizes. Such audit fee shall be determined by the gross receipts
shown on the financial report, subject to correctness by audit, and shall accompany such
report required to be filed with the internal audit department on or before November 1 of
each year, pursuant to section 4-32.
(2)
That this ordinance shall become effective immediately upon adoption.
0905:4373.1
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116
1.f, 13.+: -
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page L o~
Meeting Date:
tJuly 28. 1993
Item Number:
7.F.13.f.
Subject:
Set Public Hearing to Consider an Ordinance Changing the Effective Date
of a Previous Amendment to the County's Business License Tax Ordinance
County Administrator's Comments:
~~~r~~
Board Action Requested:
Summary of Information:
On April 14, 1993 the Board adopted a number of amendments to the
County's business license tax ordinance. All of the amendments were
adopted with an effective date of January 1, 1994, the beginning of the
next license tax year. One of these amendments (~ 12-138(g) of the
County Code) addressed the business license taxation of retail business
who sell their products not only from fixed business locations in the
County, but also at remote locations. For example, a pizza store which
sells pizza at its store might also sell pizza, on occasion, at a local
sporting event or neighborhood activity. Under the ordinance currently
in force, these businesses are required to obtain not only a retail
merchant's license but also an itinerant merchants license for each
remote location at a cost of $250 per location. Under ~ 12-138(g) of
the new ordinance, effective next year, businesses will be permitted to
simply add their gross receipts from remote location sales to their
other gross receipts in lieu of purchasing itinerant merchant licenses.
This will usually result in a tax savings to the merchant.
Staff has been informed by Supervisor Barber that a food vendor who
was intending to supply food to a soccer tournament to be held in the
County this fall, will be unable to do so if the vendor must purchase
separate itinerant merchant licenses for each soccer field as required
,.'-......
vi I ~ I _ ' (Continued)
Preparer: ~J-.. a&\J? 4<) Title: County Attorney
Steven L.~~ I
County Administrator: Ih.. C r
(
D No
0403:4433.1(4268.2)
Attachments:
. Yes
1#
11~;
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2.. of..L
Summary of Information: (Continued)
under the existing ordinance. Mr. Barber has requested that the Board
consider amending the new business license tax ordinance to make the
effective date of ~ 12-138(g) immediate rather than January 1, 1994 so
that the vendor, and other retail merchants, will be relieved of the
obligation to obtain itinerant merchants licenses prior to January 1,
The attached ordinance, if adopted by the Board, would change the
effective date to the date of adoption. Staff estimates that this
change would have an insignificant financial impact and no adverse
impact on the administration of the business license tax program. The
Commissioner of Revenue has been contacted concerning this change and
has no objection. If the Board desires to set a public hearing to
consider the attached ordinance, the hearing should be set for the
Board's August 25, 1993 regular meeting.
I # 118
-,
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTION 12-138 RELATING TO
ITINERANT MERCHANTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 12-138 of the Code of the County of Chesterfield. 1978, as
amended, is amended and reenacted to read as follows:
Sec. 12-138. Same - License required: amount of tax.
000
(g) No license shall be required of an itinerant merchant if he is a duly licensed
retail merchant in the county and includes all gross receipts from such
itinerant activities in the basis for his retail merchant license.
000
(2) That this ordinance shall become effective immediately upon adoption.
0403:4268.2
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119
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-'
.... - .
Meeting Date:
July 28, 1993
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Item Number:
Page .L o~
ADDITION
7.F.13.a.
..-
Subject:
Set Public Hearing to Consider Amendments to the Ettrick Village Plan
and Related Zoning Ordinance Amendments.
County Administrator's Comments:
R~d A-~
Board Action Requested:
Set August 25, 1993, for a Public Hearing to Consider Amendments to the
Ettrick Village Plan and Related Zoning Ordinance Amendments.
Summary of Information:
The Ettrick Zoning Overlay project was recommended in the Ettrick
Village Plan. Planning staff worked with the community on zoning
standards designed specifically for the business core of Ettrick. The
effort was similar to projects undertaken in the Chester, Midlothian and
Jefferson Davis Corridor areas.
o
Ordinance Amendments: The zoning amendments effect
the following changes to the Village Districts
section, applicable only in Ettrick: the business
core becomes a village district; parking
requirements for small commercial uses are reduced;
landscaping, external lighting, and buffers are
reduced and/or modified; special setbacks are
created for 0 and C districts; architectural
treatment is specified; and commercial parking lots
are added as a permitted use in the C-1 District.
(See attached map)
County Administrator:
Plan Amendment: This inserts a map showing the
Ettrick Business Core (the "overlay" area) into the
Ettrick Village Plan. (See attached map)
Preparer: M < /l /
~s E. ~
~~
. Yes D No
o
Title:
Director of Planning
JUL2893/B:AGENDA3/gok
Attachments:
1#
I i
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2- oL2-
Summary of Information: (Continued)
The Planning Commission held a public hearing on July 20, 1993, to
considered the amendments to the Zoning Ordinance and the Ettrick
Village Plan. After receiving favorable comments from citizens the
amendments were approved by the Commission.
1#
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.-
DRAFT
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1978, AS AMENDED BY AMENDING AND REENACTING
SECTIONS 21-64,21-67.26,21-67.36,
21-67.37,21.1-255.2,21.255.4,21.1-255.5,
21.1-255.7, and 21.1-145,
RELATING TO DEVELOPMENT STANDARDS WITHIN THE VILLAGE OF ETTRICK
AND TO PERMITTED USES IN THE C-1 DISTRICT.
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 21-64,21-67.26,21-67.36,21-67.37,21.1-255.2,21.255.4,
21.1-255.5,21.1-255.7, and 21.1-145 of the Code of the County of Chesterfield, as
amended, are amended and reenacted to read as follows:
Division 8. Service Stations and Public Garages.
See. 21-64. Generally.
(a) No automobile service station, automobile repair shop, or public garage shall have
a vehicular entrance or exit within two hundred feet of the premises of any school, public
playground, church, hospital, public library or institution for children or dependents; and
no part of any such service station, repair shop or garage shall be within one hundred feet
of any of the said public, semi-public, or institutional buildings or properties. In all corner
lots, all vehicular entrances and exits and all curb openings shall be set back at least twenty
feet from the corner property lines extended or from the established right-of-way lines.
Curbs shall be required for all service stations. Gas pumps shall be set back not less than
twenty-five feet from established right-of-way lines. If the gas pumps are covered by a
canopy, the canopy may extend three feet into the required setback. As applicable, the
above requirements are subject to the provisions of Division 11.2. (3-14-73,4-28-76) In lieu
of the above. refer to Sections 21.1-242 and 21.1-281 for regulations applicable to service
stations. repair shops. and public garages which are located within the Ettrick Business Core,
as defined by Section 21.1-255.2.
000
DIVISION 11.3 VILLAGE OVERLAY DISTRICT.
000
-
-
See. 21-67.26. Areas of Apolicability and Exemptions
(a) The Village Overlay District shall include all lands as specified herein.
000
(8) The Ettrick Business Core. comprised of all that area as specified
within Section 21.1-255.2 (d) of the Code of County of Chesterfield: and
being the same area shown on the map entitled Ettrick Village-Ettrick
Business Core. prepared by the Chesterfield County Planning Department and
dated luly 20. 1993. incorporated by reference.
000
See. 21-67.36. Development Standards.
000
(h) Within the Ettrick Business Core. as defined by Section 21.1-255.2. refer to
Chapter 21.1. Division 4 for applicable Development Standards.
000
See. 21-67.37. Landscaping Requirements.
Within the Ettrick Business Core. as defined by Section 21.1-255.2. refer to Chapter
21.1. Article 6. Division 4. Sections 21.1-255.4 and 21.1-255.5 for applicable landscaping
requirements.
000
DIVISION 4. DEVELOPMENT REQUIREMENTS _
VILLAGE DISTRICT
000
See. 21.1-255.2. Areas of Applicability and Exemptions.
000
2
WP/JUN93/JUN12
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^-
(d) (Reserve) The Ettrick Business Core. comprised of the area shown on the map
entitled Ettrick Vi I lage-Ettrick Business Core. prepared by the Chesterfield County Planning
Department and dated luly 20. 1993. incorporated by reference.
000
See. 21.1-255.4. Exceptional Development Standards.
(a) Parking. Parking requirements in the Village District for indoor commercial
recreational facilities, self-service gasoline stations, office buildings of up to 26,500 square
feet, restaurants including fast food and drive-in restaurants, retail stores, personal services,
repair shops, banks, greenhouses, nursery centers, and lawn and garden centers shall be
based on the requirements for shopping centers or similar retail groups of buildings as set
forth by Section 21.1-217. Improved, designated parking spaces in a public right of way
may be counted toward the number of parking spaces required by Section 21.1-217, when
more than one-half (1/2) of each such space adjoins the site; such off-site parking spaces
shall not be subject to Section 21.1-220 of this chapter. Further, the required number of
parking spaces may be reduced by 10% if the development contains a sidewalk or other
pedestrian walkway system that connects to existing walkways or that may be connected to
future walkways. All other requirements of Section Article 4, Division 2 shall apply as
described. In the Ettrick Business Core. the following uses shall be exempt from the
requirements of Section 21.1-217: offices having a gross floor area which does not exceed
5.000 square feet. restaurants. and retail uses. including personal services. repair shops.
specialty shops and contractor offices without heavy vehicles or equipment.
000
(b) Landscaping. For landscaping within setbacks along major arterials and within
front and corner setbacks along rights of way other than major arterials, all development in
the Midlothian Village District shall conform to the recommendations set forth in The
Village of Midlothian Technical Manual dated September 1991. In the Ettrick Business
Core. all development shall be exempt from the requirements of Article 4. Division 3
(landscaping). Where off-street parking areas are constructed in front of the building line
or on a lot without a building. the following minimum landscaping shall be required: a low
hedge or low. partially transparent fence along the front setback line. In all other Village
Districts, at least one (1) large deciduous tree, as defined in Section 21.1-224 (b) (2), shall
be included in each landscaped area, in lieu of the one (1) small tree required by Section
21.1-225 (b). All other landscaping requirements of Sections 21.1-225, 21.1-255.5, 21.1-
255.6 and 21.1-255.8 shall apply in all Village Districts.
000
(c) External Lighting. Except for lamps attached to a building, the maximum
height for lamps shall be twenty (20) feet. The requirements of Section 21.1-240 shall
3
WP/jUN93/jUN12
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apply.. : in the Ettrick Business Core. porch lights. gas lamps. and period lighting that is in
keeping with the small scale pedestrian oriented character of the village shall be exempted
from said requirements. Lamps attached to a building shall be no higher than the roofline
or parapet wall.
000
{gL Buffers and screening in the Ettrick Village Core: Buffers required bv section
21.1-229 shall not aoply. Where parking is provided on any commercial. office. or
industrial zoning lot adiacent to a residential district. a 10-foot wide buffer shall be
provided. This buffer shall include an evergreen hedge with a minimum installed height of
four (4) feet or a solid fence or wall six (6) foot in height. Along side property lines that
abut residential zoning. this buffer may be reduced to a width of 3 feet in accordance with
Section 21.1-255.5. paragraph (g)(2).
000
See. 21.1-255.5. Setbacks for 0 and C Districts
000
{gL Ettrick Business Core. Where a uniform pattern of setbacks. lot widths. and
building widths exists. infill development should generally maintain existing spacing and
rhythm. Nothing in this subsection is intended to discourage renovation or expansion of
existing structures. except that additions shall not extend farther into these setbacks than the
existing building(s>. The minimum setbacks for all buildings. drives. and parking areas shall
be as follows:
(1) Front and Corner Side Setbacks
a. For buildings. the minimum front and corner side setback shall be
fifteen (15) feet.
b. For parking and drives. setbacks shall be as follows:
-For new construction. the minimum front and corner side setback for drives
and parking areas shall be no less than the front line of the building with the
least setback on the lot. If there is no building constructed on the lot. the
minimum setback for drives and parking areas shall be fifteen (15) feet.
-For existing buildings. the minimum setback for drives and parking areas
shall be (15) fifteen feet. provided that where parking is located in front of the
building line. a fifteen foot setback and a low (approximately 3 foot) hedge
or partially transparent fence such as wrought iron or wood picket shall be
4
WP/jUN93/jUN12
-
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provided.
(2) Side setbacks. The minimum side setback for buildings. drives. and
parking areas shall be zero (0) feet. except when adiacent to a lot zoned for
residential use. in which case the minimum side setback for buildings. drives and
oarking areas shall be (10) feet. This ten (10) foot setback may be reduced to (three)
feet with the provision of a solid wood fence that is six (6) feet in height along the
adiacent residential lot.
(3) Rear setbacks. The minimum rear setback for buildings. drives. and
parking areas shall be twenty (20) feet.
(4) Setbacks for gasoline pumps. The setbacks for gasoline pumps and drives
serving gasoline pump islands shall be the same as those for drives and parking areas
as required in paragraphs (1) through (4) above.
000
See. 21.1-255.7. Architectural Treatment.
(a) Within the Ettrick Business Core:
New development shall be compatible with the pedestrian scale and historic
village character of Ettrick. New or altered buildings should be generally consistent
in height. scale. massing (shape>. and materials with existing structures in the village.
The intent of this section is to insure functional and visual compatibility. not to
specifically encourage imitation of past architectural styles.
Mechanical equipment shall be shielded and screened from public view.
Ground level mechanical equipment should be screened with landscaping or with
fencing that is generally consistent with the architectural character of the main
structure.
(b) Within all other Village Districts:
No building exterior (whether front, side, or rear) shall consist of architectural
materials inferior in quality, appearance, or detail to any other exterior of the same
building. Nothing in this section shall preclude the use of different materials on
different exteriors (which would be acceptable if representative of good architectural
design) but rather, shall preclude the use of inferior materials on sides which face
adjoining property and thus, might adversely impact existing or future development
causing a substantial depreciation of property values. No portion of a building
constructed of unadorned cinder block or corrugated and/or sheet metal shall be
visible from any adjoining A, R, R-TH, R-MF, or 0 District or any public right of
5
WP/jUN93/JUN12
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way. Mechanical equipment, whether ground-level or rooftop, shall be shielded and
screened from public view and designed to be perceived as an integral part of the
building. Further, buildings shall be designed to impart harmonious proportions and
to avoid monotonous facades or large bulky masses. Buildings shall possess archi-
tectural variety, but shall be compatible with existing structures, especially nearby
structures of high historic interest. New or remodeled buildings shall enhance an
overall cohesive village character as reflected in existing structures. This character
shall be achieved through the use of design elements - including, but not limited to,
materials, balconies and/or terraces, articulation of doors and windows, sculptural or
textural relief of facades, architectural ornamentation, varied roof lines, or other
appurtenances such as lighting fixtures and/or planting - as are described in the
applicable adopted plans and guidelines.
000
DIVISION 18. C-1 CONVENIENCE BUSINESS DISTRICT
000
See. 21.1-145. Permitted Uses-By Right
000
(x) commercial parking lots. within the Ettrick Business Core. as defined by Section
21.1-255.2.
(2) These Ordinances shall become effective immediately upon adoption.
6
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1:-.- o~
Meeting Date:
July 28, 1993
Item Number:
7.F.14.
Subject:
Application for a Special Bingo per.mit for Annual County Fair
County Administrator's Comments:
l2e COM vvt eA1 d.
~o lNJ... .
Board Action Requested:
Recommend that Al Bartraw, Jr., Chapter 50 D.A.V. be granted a special
bingo permit
Summary of Information:
Pursuant to ~ 18.2-340.4 of the Code of Virginial and ~ 4-30 of the
Code of the County of Chesterfield, an organization may apply to the
board for a special permit which will entitle the organization to
conduct bingo games more frequently than normal permitted during
carnivals, fairs and similar events. Ordinarily, the County Code
prohibits groups from conducting bingo games more frequently than two
calendar days in anyone calendar week.
The Al Bartraw, Jr., Chapter 501 Disabled American Veterans is
applying to the Board for a special permit which would entitle them to
conduct bingo games daily during the annual County Fair, from August 27,
1993 through September 4, 1993. The Al Bartraw, Jr., Chapter 50, D.A.V.
has sponsored bingo at the County Fair yearly since 1988 and are
currently in compliance with all applicable filing requirements.
Preparer: ~.~ ~~ Tille: County Attorney
I Steven L.~iC
I County Administrator: . . ,/~ I
O Yes . No 1#
Attachments: .
I
I
I
I
I
0903:4212.1 I
124 II
-
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CHESTERFIELD COUNTY
Application for a Permit to Conduct
Bineo Games or Raffles
The undersigned application, pursuant to ~18.2-340.1,et ~ of the Code of Virginia. requests the Board of Supervisors
of Chesterfield County to issue a permit to conduct bingo games _, raffles _, or both x~ during the 199 3
calendar year. This application is for a new _ or renewal -xxpermit. In support of this application. the app~
offers the following infonnation under oath: x
1.
Official name of organization: AT, RRATRAW ,T1L CHAPTER '10 DlSARLRD AMERICAN VETERANS
Address of organization's headquarters (please include street address, city and zip code):6221 NEWBYS BRIDGE
ROAD CHESTERTi'TET,D VA i'J~~f!@ 21R1?
Address where all records of receipts and disbursements are permanently filed: 2 2 1 Newby s B rid g e r 0 a d
Cc~esterfield Va 23832
2.
3.
4.
Names and address of owner of the property described in 3 above: 1. R r:'1 t r :'1"' ~ r. c hap. 50
n??l Np",hy~ Rrirl~p RO:'1n Cnp~tprfipln VA ?1R1?
5.
Address(es) where bingo games will be held or raffle drawings conducted (please include street address, city and
zip code: r n p t p r f i p 1 n C 011 n t y Ti':'1 i r (; r 011 n n ~
NOTE: THIS PERMIT IS VALID ONLY AT THE LOCATION DESCRIBED IN 5 ABOVE.
6. Dates or days of week and time when bingo games or raffles will be held at the above address(es):
77 A11g rnr11 6. Sppr lqqi
7. Time patrons are admitted and sales begin: 5PM T.TPk n"y~ SAT};, Sl1nn"y.1]) noon
8.
Date when organization was founded: 1 7 T 11 n P
J 971
9. Has your organization been in existence and met regularly in Chesterfield County or an adjacent county, city or
town for two (2) years immediately prior to making this application? Yes --XX" No_.
10. Is your organization currently and has your organization always been operated in the past as a non-profit
organization? Yes ----xx. No
11. Tax exemption status under the Internal Revenue Code (if applicable): 'i 01 (C) 1# 1 )
12. State the specific type and purpose of your organization: Sprvic.e orr;:'1ni7.rltion charted to serve
Di~"hlpn Ampric.rln Veterans, thier widows rind orphans to do community work
~prvirp ",ork,rlnn rn:'1rit:'1nlp projpc.t~.
13. If renewing a permit, were financial reports filed on time and in compliance with all applicable legal requirements?
Yes ----X1L' No_.
14. List below gross receipts, if any. from all sources related to the operation of bingo games or instant bingo by
calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: $
2nd qtr: $
3rd qtr: 2$ 21 , 416 . 8l-~ qtr: $
15. Officers of Organization:
Name
Address
Bus. Phone
Home Phone
President: William r. rOSH
Treasurer:F r a nkl in 110 y rl
PO Box !O,l1!
Midlothian va 23113
9801 "J rarpp Rrl
11 ~5~:~i~g~eg:-;~~~v n
1~11g (;l1jlfor2 ~1'
~c man va 3 5
744 0986
48 8578
Vice President: J
alllt:<:> D WIll te!l1Clll
Secretary: X X j a c k B ala n d e r
23875
1 5418822
320 3274
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles:
and who will be responsible for filing the fmancial report if the organization ceases to exist:
Name: J.:lIRBE: WhiteIR.:ln Address: 9801 Alfar<;>e ED jt;('hmonn U,,7i?i7
Home Telephone: 7 I, 8 8 5 7 8 Business Telephone: 7 9 6 7 1 7 8
17. Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, finn, association, organization (other than
another qualified organization pursuant to ~18.2-340.13of the Code of Virginia), partnership or corporation
of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or
raffles? Yes X-. No _ - over -
B.
The organization mu~ aintain and filed with the County's Inter. . Audit Department complete rec(.~ 1fIII'
of receipts and disbuJ~,jents pertaining to bingo games and raffleS""'as required by State and County Law,
and that such records are subject to audit by the County's Internal Audi' Departlllent? Yes xx .
No . -
C.
The organization must remit an audit fee of 2% of gross receipts with the Annual Financial Report not
later than December 1 unless gross receipts are less than $2,000? Yes . No
xx
D.
The organization must furnish a complete list of its membership upon the request of the County's Internal
Audit Department or other designated representative of the Board of Supervisors? Yes~. No
E.
Any organization found in violation of the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code
of Virginia, is subject to having such permit revoked by the local governing body? Yes~. No
F. Any person violating the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, shall
be guilty of a Class 1 misdemeanor and any person violating the provisions of ~18.2-340.9shall be guilty
of a Class 6 felony? Yes~. No
G. The organization must provide written notification to the County's Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes ~. No
H. The organization must comply with the provisions of the current Chesterfield County Bingo-Raffle
Administrative Manual? Yes~. No
18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal
documents which describe the specific pUl:poses for which the organization is chartered or organized and must
complete the Resolution below.
I 19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an
application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer agree on
behalf of the organization to comply with each of the conditions therein? Yes~. No_.
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40. Chesterfield. Virf!inia
23832 or by hand to: Route 10 and Lori Road. Administration BuildiM. Room 503.
23. I hereby swear or affirm under the penalties of peIjury as set forth in ~18.2-434 of the Code of Virginia, that all
of the above questions have been completely answered and that all the statements herein are true to the best of
my knowledge, information and belief
STATE OF VIRGINIA,
~/COUNTY OF C.,^.sl/)J.r;:;~ TO-WIT:
Subscribed and sworn to before me, Frah)c:..)U1LI CL/ci El Notary Public in and for the
ei:t;<lCounty and State aforesaid, this '7 day of .".Tu n'€... ~ 1993 .
~c' -J;rLL:C4
_ / --- Notary Public
My Commis5ion Expires: Ie / -:S I q 7 .
.' l-/....
ALL APPLICANTS MUST BE AUTHORIZED BY AN OFFICER OR DIRECTOR OF
THE ORGANIZATION TO APPLY FOR THE PERMIT -ON BEHALF OF THE
ORGANIZATION. APPLICANT MAY NOT BE AN AUTHORIZING SIGNATORY.
RESOLUTION
BE IT RESOLVED TInS 21
day of ~il
,1993
(date resolution passed). that
Franklin u'u'oyd
is hereby authorized to apply to the Chesterfield County Board of Supervisors
for a bingo/raffle permit on behalf of this organization for the
1993, calendar year.
.',' '-;;;'f:)
wlLiYAM~oss COMMANDER
Authorized signature (Officer or Director)
/
Revised 10/1 /92
'v
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Charter for the 1\ 1 ma r 1 r aUJ ] r .
Chapter N'o..2JL In t~e State of
lJirQinia
~ '" to <>m"~ that b'.e .A/atum,al dlxeculi'm3 Yi""u",ttee
0/ the !!2i4aJled .%Juwicwri- 1':Le.r.anJ /uw-e~7f !/ffia'Jda a local cthaf~te~ to
IH l~y 14. lHool~n
]autl'.6 il\. ~r ay
ClJ,llar l~s f). mUl1ran
mar to II ffi1lur sl 011
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iGe l' ClJ,. nH a r It
trUJi.6'W. mallt1'l
ClJ,llarL1's W. mauis
~ary Waynr Sarlin
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mOllalb m. ClJ,ulbrrlson
]am~s E. mUllamay, St.
mill011 E. ~urbil1
m~atl~.6 E. ~agn1'r
*
lames~. @'9alllloll
lliI1'rb~rt ~. ml'lbribge
for membership, having applied for a charter, and such
*
The required number of persons duly qualified
application having been approved in due form,
Now, therefore, pursuant to the powers conferred by the National Constitution of the Disabled
American Veterans, this charter is granted, and those applying, together with such others as may unite with
them, are hereby authorized to establish and maintain a Chapter of the Disabled American Veterans at
ClJ,llesterfielh,lRaL___tobeknownas AI ~arlrallL31r Chapter, Number 511
Department of ]I i r q i 11 i a , and this Chapter, unless revoked or suspended, shall be conclusive
evidence of the lawful existence thereof.
*
In accepting this Charter, the said Chapter acknowledges the jurisdicti,) "f and declares itseH to be in all things subject
to the National Constitution and By-Laws, each Annual National Convention, the National Executive Committee, and to the rules,
regulations, orden and laws promulgated in pursuance thereof, and further said Chapter pledges itself, through its members, to
uphold, protect and defend the Constitution of the United States; to realize the true ideals and aims fef which we fought; to advance
the interests and work for the betterment of all wound:!d, injured and disabled Veterans; and to encourage in aU people that spirit of
understanding which will guard against future wan. This Charter is granted with the understanding that in the event of di.solu-
tion, inactivity or revocation, all properties, records and money of the Chapter immediately becomes the property of the National
Headquarters of the Organization.
In WilneJS Thereof, This Charter is given under hand and Ileal of the National
Adjutant, at National Headquarters in Cold Spring, Ky., this lIt 1 ~ day of
the Adjutant for the Department of 1lI i r g i 11 i a
*
*
Commander, duly attested by the National
] U111' 19LL, and count...;":",,,; I,V
*
*
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M~ "!Jt !J cxuuwt ~ r;ood oj 1H#f~' !J wilL .wi ~ ilL oj Iu-."
I
NATIONAL HEADOUARTERS. P.O. BOX 14301 . CINCINNATI. OHIO 45250-0301 . (606) 441-7300
July 15, 1992
Mr. Robert O. Schaich, Adjutant
Al Bartraw Jr. Chapter #50
Disabled American Veterans
P.O. Box 456
Chesterfield, VA 23832
r
Dear Mr. Schaich:
The Constitution and Bylaws for Al Bartraw Jr. Chapter #50,
Department of Virginia, is hereby approved as of this date.
A copy of this document is being forwarded to the Department of
Virginia and a copy is being retained in our permanent files here
at National Headquarters for future reference.
Sincerely,
~-$~~
STAN PEALER
National Judge Advocate
SP:G:kgb
Enclosure
cc: Department of Virginia
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ht~ Lt.-rl' A +T. 1.
CONSTITUTION AND BY-LAWS
AL BARTRAW, JR. CHAPTER #50, INC.
DISABLED AMERICAN VETERANS
CHESTERFIELD, VIRGINIA
ARTICLE I
NAME
SECTION 1. Under the authority of Article IV of the National
Constitution of the DISABLED AMERICAN VETERANS, a Federal Corporation,
there has been, and is hereby established the "DISABLED AMERICAN
VETERANS, AL BARTRAW JR., CHAPTER 50, INCORPORATED", located in the
County of Chesterfield, Commonwealth of Virginia.
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ARTICLE II
ALLEGIANCE
SECTION 1. The "DISABLED AMERICAN VETERANS, AL BARTRAW JR, CHAPTER
50, INCORPORATED", organized and existing under the provisions of
ARTICLE XVII of the National Constitution of the National Veteran
Service Organization, known as the "DISABLED AMERICAN VETERANS"
incorporated and chartered by an Act of Congress, hereby acknowledges
its allegiance to and affiliation'with, and submits itself to the
control of the National Organization, according to decisions made in
conformance with its National Constitution and By-Laws, and
regulations legally adopted by vote of a National Constitution, or by
a majority vote of the National Executive Committee and agree to abide
and be bound by the National Constitution and By-Laws, as now in force
or hereafter amended.
ARTICLE III
MEMBERSHIP
SECTION 1. Eligibility for membership in this Chapter shall be as
provided for in Article III of the National Constitution of the
DISABLED AMERICAN VETERANS, as now exist or hereafter amended.
SECTION 2. There shall be but two {2) classes of membership; to wit;
Annual and Life. Honorary and "STAND-BY" memberships are prohibited.
SECTION 3. The amount of annual membership dues for this Chapter
shall be $15.00. Dues payable for Life Membership shall be governed
by the National Constitution, By-Laws, and mandates. Annual dues
expire each June 30th.
SECTION 4. The membership year shall commence on July 1 and expire at
midnight of the following June 30th. The Chapter fiscal year shall
commence on May 1st and expire on the following April 30th. Dues
shall not be apportioned, or prorated.
SECTION 5. A membership transfer may be made from another Chapter to
this Chapter by petitioning member presenting his membership card to
this Chapter and upon acceptance by this Chapter of his application.
Such membership card should then be sent to National Headquarters,
together with the notification that the transferee has been accepted
by this Chapter.
..-.
SECTION 6. No member shall. by virtue of his membership. acquire any
property rights or any present or existing right in or to. the ~
property which this Chapter may now have, or hereafter acquire. Each
member agrees that he shall not be entitled to any refund on dues or
other payment upon resignation. transfer. or expulsion. or other
termination of his membership. Upon voluntary dissolution of this
Chapter, or upon revocation of its charter. as provided in the
National By-Laws of the DAV. its assets shall contributed to The
Department of Virginia, DAV, after which it becomes the property of
the Department of Virginia. DAV, as outlined in Article 6. Section 6.5
of the National By-Laws. Each member agrees that he shall not receive
any money or other thing of value because of any services rendered or
to be rendered the Chapter. as a member or officer. or otherwise,
unless the same is expre!5sly authorized by this Chapter.
ARTICLE IV
MEETINGS
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SECTION 1. The regular meetings of this Chapter shall be held on the
third (3rd) Wednesday evening of each month at 7:30 P.M. at a location
selected by the members of the Chapter in the county mentioned in
Article 1. Section 1, as designated by this chapter.
SECTION 2. One regular meeting MUST be held each calender month. A
second meeting may be held at the'call of the Commander. with a
majority vote of the Executive Committee, or by a majority vote of the
Chapter, for the purpose of holding a social evening or other special
event, or for other good cause.
SECTION 3. A special meeting may be called by the Commander. whenever
he may deem it necessary. or when requested in writing to do so by
five (5) or more members of the Chapter in good standing. The call of
any special meeting shall state specifically the purpose for which it
is called. and no other business than that specified in the call shall
be transacted at that special meeting.
SECTION 4. Notices of any such meeting (SPECIAL) shall be mailed to
each member in good standing. residing within the Chapter membership,
at least ten (10) days prior thereto, stating time. date. place and
the purpose thereof.
SECTION 5. A quorum shall consist of 10% of the total membership, or
ten (10) members in good standing, whichever is smaller.
SECTION 6. Any member in good standing of another Chapter of the DAV
may attend any meeting of this Chapter, without the right to vote.
Excepting Department or National Officers, no visiting member ~hall
speak on any subject under debate with out the permission of the
Commander or approval of the Chapter by majority vote.
SECTION 7.
All notices of meetings will be by mail where practical.
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ARTICLE V
OFFICERS AND THEIR DUTIES
SECTION 1. The elective officers of this Chapter shall consist of a
Commander, Senior Vice Commander, First Junior Vice Commander, Second
Junior Vice Commander, Treasurer, Chaplain, two (2) members to
represent the membership on the Chapter Executive Committee, and a
Department Executive Committee Member and Alternate who shall be
elected annually.
SECTION 2. The appointive officers of this Chapter shall consist of
an Adjutant, Historian, Chief Service Officer and such assistants as
he may require, Judge Advocate, Sergeant-at-Arms, Officer of the Day,
and two (2) Color Guards. They shall be appointed by the Commander
with the approval of the Chapter. The Adjutant may also hold the
Office of the Treasurer, if so elected.
f"
SECTION 3. The Commander, or in his absence, the next highest
officer, shall preside at all regular or special meetings of this
Chapter. He shall. maintain order and dispatch such business as may
legally come before him. All checks issued by the Chapter Treasurer
must be countersigned by the Commander, or other Officer designated by
the Executive Committee of this Chapter. He shall perform all other
duties that may reasonably be .assumed to be incidential to his office,
including those set forth in thi~ constitution and in the official DAV
Ritual, and such other duties as ~.y be legally delegated to him by
this Chapter.
SECTION 4. The Senior Vice Commander, First Junior Vice Commander,
Second Junior Vice COlmander, Chaplain and Treasurer, in the order
named, shall perform the duties of the Commander in the event of his
absence, or, if he should die, resign or be removed, until his
successor is elected. The Commander or Adjutant, shall, upon being
appointed as Department or National Adjutant, or elected as Department
or National Commander at the time of this election or appointment, be
automatically relieved of his Chapter Office. To fulfill the vacancy
of the Office of Commander, a chapter election shall be held at the
next regular meeting of the Chapter following his election to higher
office.
SECTION 5. The Adjutant shall keep a true and accurate complete
record of all business conducted by the Chapter, including the minutes
of each chapter meeting. If the minutes of any meeting are tape
recorded, such recordings shall be maintained by the Adjutant for a
minimum of 90 days after the date of such meeting. He shall conduct
all necessary correspondence; keep an up-to-date list of the
membership in good standing; maintain lists of former members and
other eligibles. Dues and other income received by the Adjutant shall
be remitted without deduction or offset, to the Treasurer, immediately
upon receipt.
SECTION 6. The.Department Executive Committee Member and Alternate
shall attend the Department Conferences and Convention to represent
the Chapter. They shall make reports to the executive committee and
chapter on activities at these functions.
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SECTION 7. The Treasurer 13ha11 receive and immediately deposit all
money in a bank account in the name of the Chapter, without any
deductions or offsets. He shall make authorized disbursements only by
checks or vouchers, signed by himself and countersigned by the
Commander, or other officer designated by the Executive Committee of
this Chapter. He shall keep a system of accounts approved by the
Chapter and shall preserve all receipts and checks or vouchers for
payments made. He shall render a monthly report of receipts and
expenditures to the Chapter for its approval. He shall submit his
records annually as of April 30th to an approved CPA for an annual
audit and preparation of the Chapter Financial Statement in accordance
with National Headquarters Guidelines. A copy of such annual report
shall be filed with National Headquarters and the Department of
Virginia. He shall serve as a member of the Chapter Finance
Committee.
SECTION 8. The Senior Vice Commander shall perform the duties of his r
station as set forth in the official DAV Ritual. He shall be
encourage true firendship among the members of this organization,
discourage discord, and promote harmony. He shall be responsible for
coordinating all fund raising activities of the Chapter, i.e., see
that permits required by local authority, permission from the
Department of Virginia, DAV, any other DAV Chapter, if necessary, and
coordinate with the Chairman of the Fund Raising Committee and
merchants as to locations to conduct activities. He shall ensure that
all bills and monies are turned over to the Chapter Treasurer at the
end of the fund raising drive.
SECTION 9. The First Junior Vice Commander shall perform the duties
of his station as set forth in the official DAV Ritual. He shall see
that every member is given a reasonable opportunity to state his views
on any subject under discussion in a meeting of this Chapter, not
inconsistant with this constitution, or Robert's Rules of Order
(Revised). He shall at all times encourage loyalty to the United
States of America, to the DAV, and to members of this Chapter.
Subject to the direction of the Chapter, he shall act as Chairman of
the Americianism Activities of this Chapter, Chairman of the
Entertainment Committee, and with approval of the Chapter, may appoint
one (1) or more members to assist him as Chairman.
SECTION 10. The Second Junior Vice Commander shall perform the duties
of his station as set forth in the official DAV Ritual. He shall act
as the Chairman of Membership Solicitation Activities to the end that
every eligible person may become a member, and with the approval of
the Chapter, may appoint one or more members to assist him in such
membership duties.
SECTION 11. The Chaplain shall perform the duties of his station as
set forth in the official DAV Ritual. He shall see that and visit the
sick and comfort the families of those members who from time to time
are called to the Great Beyond. He shall be responsible for
encouraging attendance at DAV conducted funerals and proper conduct
thereof. Subject to the direction of the Chapter, he shall act as
Chairman of the Visitation and Hospital Committee, and with approval
of the Chapter, may appoint one (1) or more members to assist him.
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SECTION 12. The Historian shall keep a brief history of the
activities of the Chapter during his term of office, to be kept as a
permanent record of the Chapter. He shall also act as Publicity
Officer of the Chapter and regularly furnish proper publicity
materials to local newspapers, radio and TV stations and the official
DAV National and Department newspapers with the approval of the
Chapter Commander. No other member shall cause any publicity to be
given on any chapter activity or concerning this Chapter without the
approval of this Chapter.
SECTION 13. The Chief Service Officer or his assistants shall assist
and advise veterans DISABLED in the line of duty during time of war,
or who was a prisoner of war during time of war, while serving in any
of the Armed Forces of the United States or its Allies, and their
dependents, in the technical preparation and prosecution of their
equitable claims for benefits from any governmental agency and in
securing suitable, gainful employment.
,.
SECTION 14. The Judge Advocate, upon request of the Commander or the
Chapter, shall render an opinion upon all parlimentary questions, upon
any questions arising out of any dispute upon the floor of the
assembly, or concerning the interpretation of this Constitution, or
the Constitution and By-Laws of the National and Department
organizations. Upon the receipt of his opinion, the Commander, or
presiding officer, if the Commander is not in the Chair, shall
announce his ruling or decision, which need not be in accordance with
opinion of the Judge Advocate, and such decision shall be final and
binding upon the Chapter unless (1) Overruled by a two-thirds vote
upon an appeal from such decision, taken at the meeting during which
the decision is announced, or (2) reversed upon an appeal taken to the
next higher governing body within thirty; (30) days after such decision
is made known.
SECTION 15. The Officer of the Day shall perform the duties of his
station as set forth in the official DAV Ritual. He shall welcome all
visitors and see that each is properly introduced.
SECTION 16. The Sergeant-at-Arms and the Color Guards shall perform
the duties of their respective office as set forth in the official DAV
Ri tual.
SECTION 17. In addition to the foregoing, the respective Chapter
Officers shall faithfully perform and carry out such other and
further duties as may be properly assigned to them, from time to time
by this Chapter.
SECTION 18. Only one member can hold one (1) elective office at one
(1) time. A Delegate to a National or Department Convention is not
holding an "ELECTIVE OFFICE" within the meaning of this section,
except as otherwise provided herein; an elective officer may also hold
an appointive office and vice-versa.
SECTION 19. The Adjutant and Treasurer may be the same person and
vice-versa. The Chief Service Officer may hold any other elective or
appointive office. The Commander or any Vice Commander shall NOT hold
the Office or Adjutant or Treasurer.
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SECTION 20. By accepting any elective or appointive office, each
member agrees that his services shall be rendered gratuitously and
that he shall not be entitled to reimbursement for any sums advanced,
incurred or spent unless expressly authorized by the Chapter at a
regular Chapter meeting; and no Chairman, Committeeman, Chapter
Officer or other Chapter me~)er shall have the authority to incur any
expense or obligation or bind this Chapter, unless by prior express
approval of this Chapter, evidenced by a majority vote at a regular
meeting.
SECTION 21. Each member, by accepting any elective or appointive
office, promises and agrees to perform the duties of such office or
appointive office to the best of his ability; to act and conduct
himself in such a manner, at all times and places, as will only affect
the good of the organization; to enforce and sustain the Constitution
and By-Laws of the National and Department organizations; and when his
,.
successor has been duly elected or appointed, to surrender to him,
without notice or demand, all the records and other property of this
Chapter or of this organization in his possession or under his
control.
SECTION 22. Any elected or appointed Chapter officer or member of the
Chapter Executive Committee elected as the Department Commander or
appointed as the Department Adjutant shall immediately resign his
position within the Chapter to prevent any possible conflict of
interest.
ARTICLE VI
COMMITTEES
SECTION 1. The Standing Committees of this Chapter, in addition to
those otherwise provided for in this Constitution, shall be: HEALTH
AND WELFARE COMMITTEE, FINANCE COMMITTEE, ENTERTAINMENT COMMITTEE,
MEMBERSHIP COMMITTEE, BUILDING & GROUND COMMITTEE, and FUND RAISING
COMMITTEE and such other committees as may be authorized by the
Chapter.
SECTION 2. The Commander, except as otherwise expressly provided in
this Constitution, shall appoint the membership of each Committee and
designate the Chairman, by and with approval of the Chapter, and may
serve as Ex-officio member of all committees appointed by him, except
the Nominating Committee.
SECTION 3. HEALTH AND WELFARE COMMITTEE: The Health and Welfare
Committee shall consist of 3 members appointed by the Commander and
confirmed by the membership. It shall be the duty of this committee
to keep informed as to public and private agencies or organizations
which can offer temporary or permanent assistance to Disabled Veterans
or their dependents and to assist such persons in securing proper and
adequate aid and assistance. The Health and Welfare Committee may make
emergency grants in any individual case of not more than $200.00,
without prior Chapter approval. Emergency grants in excess of $200.00
may be approved by the Executive Committee subject to confirmation by
the Chapter. The Health and Welfare Committee shall be bound by the
Guidelines established, reviewed and approved annually by the Chapter.
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SECTION 4. AUDITING COMMITTEE: The Commander shall appoint an Audit
Committee at any time either he or the membership at a regular meeting
shall determine the need for the same. Such committee shall be for a
specific purpose. Upon completion of the assignment, the committee
shall be disolved. The Annual Financial Audit shall be conducted by
an approved CPA in accordance with National Headquarters Guidelines.
SECTION 5. ENTERTAINMENT COMMITTEE: This Committee shall secure
speakers, on other than partisan, political subjects, or concerning
sectarian or labor disputes, and entertainers for Chapter meetings and
other Chapter affairs, by and with the prior approval of the
Commander. Subject to Article V, Section 19 of this Constitution.
SECTION 6. MEMBERSHIP COMMITTEE: All applicants for membership in
this Chapter shall be investigated by the Membership Committee and a
report made to the Chapter at the next regular meeting. No applicant
1"
shall be denied Chapter membership if he meets the eligibility
requirements as set forth in the National Constitution and By-Laws.
The Membership Committee shall actively recruit new eligible members
and work on renewals of delinquent members. The Second Junior Vice
Commander shall be the Chairman of the Membership Committee
SECTION 7. FINANCE COMMITTEE: The Commander shall appoint a Finance
COIillni ttee of at least 3 persons, one of which wi 11 be the Chapter
Treasurer. It shall be the responsibility of this committee to review
the receipts and disbursements of the qhapter for the prior year and
to prepare an Operating Budget for the coming fiscal year that
reflects the projected receipts and disbursements. The Operating
Budget shall be presented to the Chapter at the March meeting for
consideration and at the April meeting for adoption. This committee
shall review the receipts and disbursements at least each quarter and
make recommendations for any adjustments to the Chapter.
SECTION 8. BUILDING & GROUNDS COMMITTEE: The Commander shall appoint
a Buildings & Grounds Committee of at least 3 persons. It shall be
the responsibility of this committee to ensure the proper maintenance,
upkeep, and utilization of the Chapter Home. They shalll maintain a
schedule of other organizations or individuals approved to use the
Chapter Home. They shall investigate any group requesting to use the
Chapter Home and make a recommendation to the Chapter for approval.
They shall inform the Chapter of any repairs or services required for
the proper maintenance of the building and shall secure the services
of qualified individuals for repairs beyond the membership's ability.
The Chairman of the Building and Grounds Committee shall be authorized
to maintain a Petty Cash Fund of $250.00 to be used for routine
repairs and maintainance. This fund shall be reimbursed by the
Treasurer upon submission of a voucher and the proper receipts.
SECTION 9. FUND RAISINS COMMITTEE: The Commander shall appoint at
least 3 people to the Fund Raising Committee. It shall be the respon-
sibility of this committee to assist the Senior Vice Commander in all
fund raising activities of the Chapter. This is to include but not be
limited to recommending participation in specific fund raising
projects, selecting and obtaining approval for the locations of the
fund raising, coordinating on the ordering of supplies and materials
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and recruiting people to assist with the fund raising. All funds
raised will either be deposited directly or turned over to the
Treasurer without any off set. Any expenses incurred will be
presented to the Treasurer with the bills for payment.
ARTJ.CLE VII
NOKIHATIONS AND ELECTIONS
SECTION 1. The regular annual election of Officers shall be held the
last regular meeting in April of each calender year. The Chapter
shall at the February Chapter meeting elect a Nominating Committee of
at least 3 persons. One of the 3 persons must be a Past Chapter
Commander and no one on this committee shall be a member of the
Chapter Executive Committee except the Past Chapter Commander. This
Committee shall read its report at the March meeting.
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SECTION 2. All nominations may be submitted from the floor of the
next regular meeting preceding the meeting for elections. or at the
election meeting. Nominations and election of Office shall be made in
the order of the Officers mentioned in Section 1 of Article V.
SECTION 3. All voting for officers or delegates shall be by written
ballot, except by unanimous conse~t.
SECTION 4. It shall require a majority vote of votes cast to elect a
candidate for any office. It shall require a majority of votes cast
to elect a delegate or alternate to National or Department Conventions
provided. HOWEVER. that if there are less candidates nominated for
Office as Delegate or Alternate than that number allowed the Chapter.
then all such candidates nominated shall be declared elected.
SECTION 5. In the event a vacancy of any elective office. nominations
and election to fill such vacancy may be made at the same meeting.
SECTION 6. The Chapter shall elect a Department Executive Committee
Member and Alternate to attend the Department Convention and
Conferences at the annual election of officers for the Chapter. The
Department Executive Committee Member and Alternate shall be
reimbursed hotel. mileage. registration and banquet costs upon
presentation of receipts and proper voucher. In the event the
Department Executive Committee Member or Alternate cannot attend such
functions. th8 Executive Committee or Chapter may appoint someone for
that specific meeting.
SECTION 7. Installation of Officers elected at the regular annual
meeting shall be performed at the same meeting as electedj an
installation dinner and awards presentation meeting will be conducted
at a date acceptable and agreed to by a majority of the members in
attendance at the election meeting. Installation of Officers elected
to fill vacancies shall be made at the same time they are elected.
SECTION 8. All officers. with the execption of the Treasurer,
Historian. Chaplain and Adjutant. may serve in no more than two (2)
successive terms of Office without a break of at least one (1) term.
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SECTION 9. A member desiring to attend the National Convention may
request to be elected as a Chapter Delegate upon release of the
National Information in order for the member to complete registration
within National Guidelines.
ARTICLE VIII
EXECUTIVE COMMITTEE
SECTION 1. The Commander may, or at the request of two (2) or more
officers, call an Executive Committee Meeting.
SECTION 2. The Fxecutive Committee shall be composed of the
Commander, the Vice Commanders, the Treasurer, the Chaplain, the
Immediate Past Commander and two (2) members representing the Chapter
membership, who are elected for this duty by the Chapter. All Past
Chapter Commanders shall be considered as members of the Executive
Comnmittee with no vote and shall not count as part of the quorum
needed for a meeting. The Adjutant shall act as Secretary of this
Committee, and keep its minutes, but without a vote. The Commander
will be the Chairman.
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SECTION 3. After an Executive Committee has been elected, as so long
as it continues to function, no expenditures shall be voted upon or
authorized by the Chapter in excess of $200.00, unless first referred
to the Executive Committee for its recommendations. All fund raising
projects along with all agreements and contracts must be referred to
the Executive Committee for its recommendations prior to being acted
upon by the Chapter. The Executive Committee may act for the Chapter
only in an emergency and confirmed later by the Chapter. All other
actions must be ratified by a simple majority vote of the Chapter.
SECTION 4. The Executive Committee shall make recommendations to the
Chapter, from time to time, which it believes will be of benefit to
the Chapter.
SECTION 5. This Committee shall also act as a resolutions committee,
and no resolutions shall be adopted by the Chapter unless first
submitted to the Executive Committee for its recommendation except by
a three-fourths affirmative Chapter vote.
SECTION 6. In the event this Committee fails to make recommendations
upon any matter referred to it, within a reasonable length of time but
no more than 30 days, the Chapter, by majority vote, may act upon such
matter without receiving the recommendations of the Executive
Committee.
SECTION 7. The minutes of each Executive Committee Meeting shall be
read, by the Adjutant, at the next meeting of the Chapter. After the
reading of these minutes, they must be approved by a simple vote of
the Chapter members, such vote shall constitute an approval of the
recommendations and actions taken by tIle Executive Committee as
reported in such. minutes. Prior to approval of the Executive
Committee minutes, any Chapter member may request that any part
thereof be discussed or voted upon separately. Such request shall be
noted and acted upon accordingly.
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SECTION 8. Anyone (1) or more of the Chapter Executive Committeemen
may be removed from office and the vacancy filled as provided in
ARTICLE IX, SECTION 1 of this constitution.
SECTION 9. One of the purposes for the creation and continuance of
the Executive Committee shall be to provide a means for the discussion
of routine and other business affairs of the Chapter and to make
recommendations of desired action. to reduce the time which might
otherwise be consumed during the Chapter meetings in such discussion.
and thus assist in streamlining Chapter meetings and to provide for
earlier adjournment and time for entertainment and social activities.
but leaving in the hands of the Chapter the sole power to approve or
disapprove such recom- mendations or to act. in whole or part.
contrary thereto. the Chapter to retain the final right of action.
ARTICLE IX
RESTRICTIONS AND MISCELLANEOUS
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SECTION 1. The Chapter may direct that notice be sent to any elective
or appointive officer who has failed to attend three (3) consecutive
meetings at the Chapter without being excused by the Commander or
other Elective Officer or Adjutant, or who. in the opinion of the
Chapter. does not appear to be fulfilling the duties of his office.
stating that at the next regular meeting <giving the time and place).
t4~ t~tt~r Rt 4+A r~p~++ trRm RtttP~ A4~++ R~ p.RnA+4~r~~: At th~
meeting set forth in such notice. the Chapter. by two-thirds vote, may
declare such office vacant and such officers recalled. If an elective
officer, his office shall be filled by nomination and election at the
same time and meeting. If an appointive officer. the Commander shall
appoint another member to fill such vacancy with the approval of the
Chapter.
SECTION 2. The Rules contained in Roberts' Rules of Order <Revised)
shall govern this Chapter in all cases to which they are applicable
and in which they are inconsistent with this Constitution, the
National or Department Constitutions and By-Laws.
SECTION 3. The Order of Business of any regular meeting shall be as
prescribed in the official DAV Ritual and as the needs of the Chapter
may necessitate.
SECTION 4. There shall be no voting by proxy. Only members in good
standing shall be entitled to vote on any question.
SECTION 5. The presiding officer shall be entitled to vote only in
case of a tie. or where voting is by written ballot.
SECTION 6. Each member accepting or retaining membership in this
Chapter agrees to be bound by this constitution and the DAV National
and Department Constitution and By-Laws. now in force or hereafter
adopted or amended, and agrees not to bring any action in any court of
law or equity relating to his rights or privileges as a member or
officer until all remedies provided by this Chapters' Constitution and
the National and Department Constitutions. By-Laws and lawful
mandates, have been exhausted.
-10-
-
-
c,
SECTION 7. All disciplinary actions taken or commenced against
officers or members shall be in accordance with ARTICLES "'~T I . '1 XVI
of the National By-Laws.
SECTION 8. Except as otherwise expressly provided in the National
By-Laws, this Chapter shall not sponsor or engage in, directly or
indirectly, in any fund raising or finance project without the prior
approval of its Department, or, if the Chapter is located in a state
not having a State Department, then not without the prior approval of
the National Adjutant.
SECTION 9. This Chapter shall not conduct a fund raising drive or
project in the territory of any other Chapter unless the prior written
approval of the Chapter or Chapters concerned is first obtained, nor
shall any other Chapter be allowed to solicit in Chapter #50 area
without first obtaining written permission from Chapter #50 and the
County of Chesterfield, Virginia. In addition, permission must be
secured as in Section 8 above. The Chapter shall at all times
strictly comply with all provisions of the National and Department
Constitutions and By-Laws concerning fund raising drives or projects
and shall neither sponsor nor conduct, directly or indirectly, any
lottery in the name of or using any part of the name, DAV or its
initials.
,-
SECTION 10. The full official DAV Ritual shall be observed at not
less than one (1) Chapter meeting each month. All members shall be
encouraged to purchase and wear the official DAV cap.
SECTION 11. The name of this Chapter or of the Disabled American
Veterans must no be used in connection with nor shall the Chapter
enter into or engage in any political, sectarian, or labor dispute,
not in any matter not directly relating to wartime service disabled
veterans; provided, however, that nothing in this section shall
prohibit this Chapter from participating in political issues which
have a direct bearing upon the welfare of America's disabled veterans.
. I ..; 61 J.,;r"J ~
Section 12. Whenever used in this ConstitutionVand the context so
requires, the masculine shall include the feminine, and the singular
shall include the plural, and vice-versa. The initials "DAV",
whenever used in this Constitution, refer to "DISABLED AMERICAN
VETERANS".
ARTICLE X
EFFECTIVE DATES AND AMENDMENTS
SECTION 1. This Constitution and By-Laws shall not be or become
effective until adopted by a two-thirds vote of this Chapter and
approved by the Department of Virginia Judge Advocate and the National
Judge Advocate.
SECTION 2. This Constitution and By-Laws may be amended only by
having the proposed amendment submitted and read at one (1) meeting
and adopted by two-thirds vote of the Chapter at the next regular
meeting, and no amendment shall become effective until approved as
provided in Section 1 above. The members shall be notified of the
proposed amendment prior to the two meetings.
-11-
-
-
" "
SECTION 3. To the extent to which the provisions of this Constitution
and By-Laws may be at any time, or become inconsistent with the
provisions of the Constitution and By-Laws, and lawful mandates,
decisions and regulations of either the Department or National
Headquarters, as now in force or as hereafter amended, this
Constitution and By-Laws shall be deemed amended to conform thereto.
CERTI~~C~~ION OF ADOPTION
~ 1'>1 tv?
The above Constitution\lwas adopted by the Al Bartraw, Jr., Chapter
#50, Incorporated of the DISABLED AMERICAN VETERANS at Chesterfield,
Virginia, this the 16th day of October 1991, subject to the approval
of the Department of Virginia Judge Advocate and the National Judge
Advocate.
7f::Lh1l .
-------------------~~
Adjutant
Al Bartraw, Jr., Chapter #50
~- ,,;?~
Comma nde f-tf-t
Al Bartraw, Jr., Chapter #50
,.
For review and approvals of the Department of Virginia Judge Advocate
and National Judge Advocate.
/l"'P~~J_L) . '1- 9 ....c::;;L.-
J
-~-~~~----------
Judge Advocate
Department of Virginia
National Judge Advocate
-12-
-
I /,F, 15.
6)
~'
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L oU
Meeting Date:
July 28,
1993
Item Number:
7.F.15.
Subject:
Request for Bingo/Raffle Permit
County Administrator's Comments:
Board Action Requested:
Approval of Bingo/Raffle Permit
Summary of Information:
The County Attorney's Office has reviewed the following applications
for a bingo/raffle permits and has determined that the applications
meet all statutory requirements:
Organization
TYIlli.
Year
Midlothian Rotary Club
Raffle
Each Tuesday
7:30 - 8:30 a.m.
1993
Chesterfield Chester Lodge
No. 1980 Loyal Order of
Moose, Inc.
Bingo
Wed. & Sunday
(each week)
7:00 - 11:00 p.m.
1993
(Continued)
Preparer:
r-f}/.-......"L .
County Attorney
0905:389.18
County Administrator:
#
125
I I
Attachments:
DYes
. No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ 01"2-
Summary of Information: (Continued)
Organization
Tygg
Year
Hening Athletic Assoc., Inc.
Raffle
Sat. Football Games
& Athletic Banquets
1993
Brandermill Lions Club
Bingo
Wednesdays
1993
Bon Air Rotary Club
Raffle
Every Friday
8:30 a.m.
1993
0905:389.18
1# 126
~
-
pd Izs.~
(.. 1..2 <8/'1.3
CHESTERFIELD COUNTY
Application for a Permit to Conduct
Bineo Games or Raffles
The undersigned application, pursuant to ~18.2-340.1,et ~. of the Code of Virginia. requests the Board of Supervisors
of Chesterfield County to issue a permit to conduct bingo games ,raffles X ,or both during the 1993
calendar year. This application is for a new _ or renewal X permit. I;-;;;;vort of th;;-;;;;;!ication, the aV1J~
offers the followin1! information under oath:
1.
Official name of organization:
Midlothian Rotary Club
2. Address of organization's headquarters (please include street address, city and zip code):
P.O. Box Rotary, Midlothian, Virginia 23113
3. Address where all records of receipts and disbursements are permanently filed:
4. Names and address of owner of the property described in 3 above:
Donald G. Whitley, Executive Treasurer of Club
5. Address(es) where bingo games will be held or raffle drawings conducted (please include street address, city and
zip code: Holiday Inn, Koger Center-South, Richmond, Virginia 23235
NOTE: THIS PERMIT IS VALID ONLY AT THE LOCATION DESCRIBED IN 5 ABOVE.
6. Dates or days of week and time when bingo games or raffles will be held at the above address(es):
Each Tuesday, 7:30 a.m. - 8:30 a.m.
7.
Time patrons are admitted and sales begin:
7:00 a.m.
8. Date when organization was founded: June 23. 1983
9. Has your organization been in existence and met regularly in Chesterfield County or an adjacent county, city or
town for two (2) years immediately prior to making this application? Yes~. No
10. Is yom nrgllnizllt;"!1 currently ~md has your organization always been operated in the past as a non-profit
organization? Yes 1L- No
11. Tax exemption status under the Internal Revenue Code (if applicable):
12. State the specific type and purpose of your organization: Civic Club to improve community through
charity and other service proiects.
13. If renewing a permit, were financial reports filed on time and in compliance with all applicable legal requirements?
Yes X . No
14. List below gross receipts, if anv. from all sources related to the operation of bingo games or instant bingo by
calendar quarter for the 12-month period immediately prior to the date of this application:
1 st qtr: $ 638.25 2nd qtr: $ 638.25 3rd qtr: $ 638.25 4th qtr: $ 638.25
15. Officers of Organization:
Name
Address
Bus. Phone
Home Phone
Pr~r,i~a71t:
WAynp Watkins
James A. Kelly
Secretary :
Ron . T T .Rmh1::>1::'t
12141 Rromwkb _Dr~_
~i ,q'Riii'~ < 311 '3
. Dn.ve
MidJothiAn, VA 7.1111
Ata26tR~~~~i123t~~rt
12601 Sw;mnllrS t Coi rc 1 p
Midlothian, VA 23113
379-5684
794-4433
330-4115
73,4-Q4Q6
794-5199
794-8012
Vice President:
Treasurer:
Kyle Woolfolk
794-8892
37g-1618
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles;
and who will be responsible for filing the fmandal report if the organization ceases to exist:
Name: Rpnson H:::111 Address:3?in Midd]t=>v7ood PI. Midlothian, VA 23113
Home Telephone: 323-6407 Business Telephone: 282-6200
17. Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than
another qualified organization pursuant to ~ 18.2-340.13of the Code of Virginia), partnership or corporation
of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or
raffles? Yes ~ No _ - over-
B. The organization mu maintain and filed with the County's Inte Audit Department complete records
of receipts and disbu_lIents pertaining to bingo games and raffl~as required by State and County Law,
and that such records are subject to audit by the County's Internal Audit Departtpent1 Yes~.
No
C. The organization must remit an audit fee of 2 % of gross receipts with the Annual Financial Report not
later than December 1 unless gross receipts are less than $2,0001 Yes~. No
D. The organization must furnish a complete list of its membership upon the request of the County's Internal
Audit Department or other designated representative of the Board of Supervisors? Yes ~ No
E.
Any organization found in violation of the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code
of Virginia. is subject to having such permit revoked by the local governing body? Yes _~ No
F.
Any person violating the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia. shall
be guilty of a Class 1 misdemeanor and any person violating the provisions of ~18.2-340.9shall be guilty
of a Class 6 felony? Yes ~ No
G.
The organization must provide written notification to the County's Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes X . No
H.
The organization must comply with the provisions of the current Chesterfield County Bingo-Raffle
Administrative Manual? Yes X No
18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal
documents which describe the specific PUl"pOSeS for which the organization is chartered or organized and must
complete the Resolution below.
Previously submitted
19. Your organization must submit a check in the amount of $25.00 payable to Treasurer. Chesterfield County as an
application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer agree on
behalf of the organization to comply with each of the conditions therein? Yes 1L-. No
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40. Chesterfield. Virf!inia
23832 or by hand to: Route 10 and Lori Road. Administration BuildiM. Room 503.
23. I hereby swear or affirm under the penalties of petjury as set forth in ~18.2-434 of the Code of Virginia. that all
of the above questions have been completely answered and that all the statements herein are true to the best of
my knowledge, information and belief
Name:
Title:
Address:
Business
Donald G. Whitley
Executive Treasurer
11820 Bollin~brook Drive Richmond,
Phone: 225-8 11 Home Phone:
WITNESS the following signatures a
, '1,/
I ;' /.1
Signature of Applicant: ;;':",
Virginia
379-9204
23236
STATE OF VIRGINIA
CITY /COUNTY OF /2/::..1, 'n J AJd
TO-WIT:
kd,"'6J /YI. 7J~pw;~
day of ....::r uN6
a, Notary Public in and for the
,199~
Subscribed and sworn to before me,
City/County and State aforesaid, this / '7~
My Commission Expires:
-XaA.-C/J-J rn. il~
Notary Public
m a:J .3/, I q 9G
ALL APPLICANTS MUST BE AUTHORIZED BY AN OFFICER OR DIRECTOR OF
THE ORGANIZATION TO APPLY FOR THE PERMIT ON BEHALF OF THE
ORGANIZATION. APPLICANT MAY NOT BE AN AUTHORIZING SIGNATORY.
" Tit
BE IT RESOLVED THIS d..:-- day of
RESOLUTION
~{~~c r-\
,199 _?
(date resolution passed), that
.D ()rJftrL D G. lAJH "'L~Y
is hereby authorized to apply to the Chesterfield County Board of Supervisor!>
for a bingo/raffle permit on behalf of this organization for the
199-L calendar year.
, , -~-------
(( It Cc (//'\.-<: t:C o,_Lk,~,"'"
Authorized si,gr1~ttfre (Officer or Director)
Revised 10/1 /92
-
-
COUNTY OF CHESTERFIELD
STEVEN L MICAS
COUNTY ATTORNEY
AOMINISTRATION BL.OG.
ROOM 503
JEFFREY L MINCKS
DEPUTY COUNTY ATTORNEY
STYL/AN P PARTHEMOS
STEVEN L^ MYERS
MICHAEL S^ J^ CHERNAU
BARBARA E^ KING
ASSISTANT COUNTY ATTORNEYS
P. O. Box 40
OFf"ICE Of" THE
COUNTY ATTORNEY
CHESTERFIELD. VIRGINIA 23832-0040
TELEPHONE (804) 748-1491
TELECOPIER (804) 748-':3032
February 25, 1992
"--~~.:-.~""""
"".. >,:.; .
Re: 1992 Raffle Permit
.. "
I;i-' , ~ ~>\
~ ..\
(~? . JUN 1993 ';;'.\
~ Received ' . ,
~ c~~~~ f~::ey .:/
'~'f '? :~~:.7~tJ
-------,...
D. G. Whitley, Executive Treasurer
Midlothian Rotary Club
11820 Bollingbrook Drive
Richmond, Virginia 23236
Dear Mr. Whitley:
Enclosed please find the application for a raffle permit that your organization
recently submitted for consideration. At this time, your application is being returned
because you have failed to comply with several conditions mandated by the Code of
Virginia, ~18.2-340.1, et seq.
1. The Chesterfield County Department of Internal Audit has informed me
vi that your annual financial report was nO!.!1otarized,__ as required by ~18.2-340.6 of the
Code of Virginia.
I / ...-.if
.; /f "tv'" ') . 2.
L' I? . JI) ~anization
u;b.~~_^l-:;:f~puTsuant to
~^.~- i}f o,{)tJlISG
<jJJ P J 3. You have also
the application. Incomplete
of the Application)
The County Department of Internal Audit has also informed me that the
has not paid its annual audit fee which was due on December 1, 1991,_
~ 18.2-340.7 of the Code of Virginia.
failed to complete the Resolution at the very bottom of
applications cannot be submitted to the Board. (See '18
V 4. The signature of the applicant was not notarized as required. (See '23
of the Application)
( 5. With each application submission, the organization must attach a copy of
f... the organization's charter, articles of incorporation, by-laws or other legal documents
\i which describe the specific purposes for which the organization is chartered. (See '18
.-
D. G. Whitley, Executive Treasurer
February 25, 1992
Page Two
of Application) This is to ensure that all organizations applying for a permit are
qualified organizations, pursuant to ~18.2-340.1 of the Code of Virginia.
Your application fee has been retained, and will be applied upon re-submission.
When you re-submit the application with the required documentation, I will be happy
to place your application on the agenda for the Board of Supervisors to consider at
their next scheduled meeting.
Very truly yours,
_,,'^--:J ^
'^',-;j /
,_";'.~"~''/;;;C,,l{~C:''-~'' ~" ~
/^
,.it'
,:;>t{~~'
Barbara E. King
Assistant County Attorney
0905:165.1
Enclosure
cc: Gary Maness, Internal Audit
.
101II"~fI 'R,d.. --er......~.:-=.~~....:;.~
===~ 'I-:..-:....h.~!:r-~. ......c. ~~.. .'~i'..'"><~"
.......lMMI .. tIIi... ",1I".ndIea III If..............., 1111 11..... At. . ...........,...._
pt09\lIed IIlIllMe Ilr-lewa. 011I, - III the ............. .. .. .. ....... ., the...... n.. lat .. Ole .... ...... ..
croued 9'''.1
_.~
t
~~aws ~f the Rotary Club of
J111~ r/1tf./41/ . J)lfC6Ji~lJ;,g
, ,
Article I
Election of Directors and Officer.
SECTION I-At a regular meeting
one month prior to the meeting for
election of officers nominations shall
be called for by the presiding officer for
candidates for the board of directors:
any number of nominations may be
m~de b\' the members from the hoor.
These nominations shall be placed
t upon a ballot and voted for at the
annual meeting and the
candidates securing the highest num-
ber of votes shall be declared elected.
SECTlll;'o; 2- Th(. board of directors-
elect shall meet within one week after
the annual meeting and shall elect
from its members the following;
(1) a president who shall serve as a
member of the board as president-
elect for the year commencing on the
first day of July next following his
election as president, and shall as-
sume office as president on the first
day of July immAdiately following his
year of service on the board as presi_
dent-elect;
(2) one or more vice-presidents;
(3) a secretary, a treasurer and a
sergeant-at-arms, any and all of whom
mayor may not be members of the
board.
If not otherwise members of the
board, the secretary, and the treasurer
elected at this meeting shall become
ex officio members of the board in the
year for which they are elected to
serve and shall have such responsibili-
ties and privileges of membership
thereon as the board may determine.
~T~ following two Sft:lioru QIV giwn as an
aJuT7UllWr plan whu:h may ~ ~ irw<<uJ of that
K"'''n above Crou out the oer:tlOn.l not od<Jpkd.!
Articl. 1-0\11_ Plan
SEc:-nON I-At a regular meeting one month pnor to
the meetmg for election of officers. the presidmg officer
shall uk for nommalJons by members of the club for
prel'ident. vlce~president. secretary, treasurer. and
_ members of the board of dIn>ctOrs The nom-
mauons may be presented by a ~ominatmg commJtteP or
bv members. from the floor" by eIther or b~. both" a5 a club
may dt"tt'rnllnl;'", If It )s detenmned to have a nommatwl':
commIttee. such committee shall be appomted as the club
may detern1\ne" Tb" nommalJona duly made shall be
:z plaCed on a ballot In alphabetical order under each office
~ and shall be voted for at the annual meeting. The candl-
..J dates for president. V1ce--president.. secretary and tre~.
... urer receIVIng a maJonty of the voteo shall be declared
~ elected to their respeclJve offices. The candl-
e: datedor dJrectorreceiving a mal"rity of the voteo shall be
foo declared elected as directors" 'The preaident-elected in
~ "oueh balloting shall serve as a member of the board as
president.-elect for the year commencing on the fint day
of July next following his election.. president, and shall
: 'assume office .. president on the first day of July im.
~ 'mediately following his year of servICe on the board ..
'preeident-elect. " ."
SECTION 2- The om",,", and directors. 80 elected.
together with the immediate put president shall const.,-
tute the board of directon" Within on" week after theIr
election the board of directon-elect shall meet and elect
aome member of the dub to act .. sergeant-at.-arms.
t
SECTION 3-A vacancy in the board
of directors or any office shall be filled
by action of the remaining members of
,...-
the board.
SECTION 4-A vacancy in the posi-
tion of any officer-elect or director-
elect shall be filled by action of the
remaining members of the board of
directors-elect.
Article II
Board of Directors
The governing body of this club
shall be the board of directors, elected
in accordance with Article I, Section 1,
'Of these by-laws.
~f the rUmnalilIr ,.,. in A~ I '- MIl
ruJnf'/rd" ,f ,", """".<a"" to adopt the following al"'nati...
~~J>I"" In ,hI.. A::~I.(:~::~:;:'::Dt ruJup/rd.1 ~
~ Th" Itov"mmlr body of this club shall be the board of"
foo d.rectol1l. conslstmg or members ofthill
~ club. namely. directors elcted in accord-
~ ance with Article I. Socticm 1, al~ b1..w... tM pr.i_
dent, vice-president, preIIicMDt eIIIat.;-.wr" trMaurer
snd the immediate past pt'llIichoL
~ Article m
Duties of Officers
SECTION I-Praident. It:aball be
the duty of the president to preside at
meetings of the club and board and to
perform such other duties u ordinar-
ily pertain to his office.
SECTION 2-President-Elect. It shall
be the duty of the president-elect to
serve as a member of the board of
directors of the club and to perform
such other duties as may be prescribed
by the president or the board.
SECTION 3- Vice Praiderit. It shall
be the duty of the vice president to
preside at meetings of the club and
board in the absence of the president
and to perform such other duties as
ordinarily pertain to his office.
SECTION 4-Secretary. It shall be
the duty of the secretary to keep the
records of membership, record the at-
tendance at meetings, send out notices
of meetings of the club, board and
committees, record and preserve the
minutes of such meetings, make the
required reports to Rotary Inter-
national, including the semiannual
reports of membership, which shall be
made to the General Secretary of Ro-
tary International on January 1st and
July 1st of each year, and including
prorated reports to the general secre-
tary on 1 October and 1 April of each
active, senior active and past service
member who has been elected to
membership in the club since the start
of the July or January semiannual
reporting period, the report of changes
in membership, which shall be made
to the General Secretary of Rotary
International, the monthly report of
attendance at the club meetings
which shall be made to the district
governor immediately following the
last meeting of the month, collect and
remit to Rotary International sub.
scriptions to THE ROTARIAN, and per-
form 8uch other duties as usually per-
tain to his office.
SECTION 5-Treasurer. It shall be
the duty of the treasurer to have cus-
tody of all funds, accounting for same
to the club annually and at any other
time upon demand by the board and to
perform such other duties as pertain to
his office. Upon his retirement from
office he shall turn over to his succes-
sor or to the president all funds, books
of accounts or any other club property
in his possession.
SEcTION 6-8ergeant-at-Anns. The
duties of the aergeant-at-anns shall be
such as are usually prescribed for his
office and such other duties as may be
prescribed by the president or the
board.
. ." g..',
;. -, '.ArUcIe IV
MeetiDga
SECTION I-Annual Meeting.1 An
annual meeting. of this. . club shall be ..
held on the ,.. ,.
~~.~~.~.: ~~~~~
in each yem;. at which time the elec-
tion of directors to serve for the en-
suing year shall take place.
(NeIt It will be -=r *',"""" tJw fr>I1-in8 alarno-
tiDe ",.. if. 1M ~ pita Po ~ I '- bft1t
~ adofiIed. Ciwa Old 1M __ -~J ..
~[ 9EcnON 1~~-:::::::::ual-ungOf"
~ tbia dab abaI1 be held ... the
i in each year at which time the electioo of om..... &Dd
~ cIi.-..i to IIerVe for the....war year IlbaII taIte place.
:4! SECTION 2-The regular weekly
meetings of this club shall be held ~
on (day)
at (time).
Due notice of any changes in or
canceling ofthe regular meeting shall
be given to all members ofthe club.
INou: Arl. N. &c. 20(tk SIaNJtud RotDry Club Con.
mtuDolI prouidn tItDt . A" fl1IIUMJi m<<ting (oT the ekction
0( ~TI of this cbJJ .hall ~ MId net kuer than the
thirty-(intda.vo(lHevnbu in eadr. war... prouUkd '" t}u,
by.u- 0( tIW club.- -
All members excepting an honorary
member (or member excused by the
.board of ~rs of this club, pur-
suant to Article vn, Section 3 of the
Standard Rotary Club constitution) in
good standing in this club, on the day
of the regular meeting, must be
counted as present or absent, and at-
tendance must be evidenced by the
member's being preSent for at least
sixty (60) Percent of the 'time deVc*
to the regular metting, .itWer at tht..---
club or nt any other Rotarv club.
SECTION 3-0ne-third of the mem-
beI'8hip shall constitute a quorum at
the annual and regular meetinga of
this club.
~ SECTION 4-Regular meetings of
If the boar~ shaH be held on
of each month. Special meetings of the
board. shall be called by the president,
whenever deemed necessary, or upon
tilt' rl'quP!'t of two (21 member!' of thE'
board, dUt, notlcP having been f1;lven"
SEl'THI;>; .1-A majority of the board
members shall constitute a quorum of
the board.
Article V
Feea and Due.
. SECTION 1- The admission fee shall
~bl'$ to be
., paid before the applicant can qualify
as a member"
t SECTION 2- The membership dues
shall be $
per annum, payable semiannuaHy on
the first day of July and of January,
with the understanding that four dol-
lars ($4.00) of each semiannual pay-
ment shall be applied to each mem-
ber's subscription to, THE ROTARIAN
magazine.
.\"11(( Thr 5ub,!t.('npt 10n pT1C'(, of ThE' Rolaru:m and of
R"t Ui!;'; Rowrw lb $.'\01..1 per annum.
Article VI
Method of Vonna
The business of this club shall be
transacted by uiva voce vote except the
election of officers and directors,
which shall be by ballot.
Article vn
Committees
SECTION I-(a) The president shall,
subject to the approval of the board,
appoint the following standing com-
mittees:
Club Service Committee
Vocational Service Committee
Community Service Committee
international Service Committee
(b' The president shall. subje>ct to
the approval of the board. also appoint
such committees on particular phases
of Club Service, Vocational Service,
Community Service. and Internation-
al Service as he may deem necessary.
(c) The Club Service committee,
Vocational Service committee. Com-
munity Service committee, and Inter-
national Service committee shall each
consist of a chairman, who shall be
named by the president from the mem-
bership of the board, and not less than
two (2) other members.
(d) The president shall be ex officio
a member of all committees and, as
such, shall have all the privileges of
membership thereon.
'""(.~'i~"~~~~''''oV'<''''; .:. " . '. .
.._L. b' is .1_1 ..-..I to it:- '-""'a · ODe mem'ber tor. term ~tbree
'\MOD UIlneu u u.'pwu III ( ) J81U'B. '.
the bv-Iaws and such additional busl.. ..
ness '8s may be referred to it by the (f) The ma~azin~ committee sh,an,
president or the board. Except where wherever fea81bl~, m~lude the edlto~
.pedal authority il riven by the of the club pubhcatlon and a local
board, .uch committee thaI1 not take newspaper or advertising member of
action until a report has been made to the club.
the board and approved by the board.
(f) Should the president deem it
necessary, he may appoint one or more
committees dealing with various
aspects of youth activities, which, de.
pending on their respective responsi.
bilities. may be under any, or all, of the
Vocational Service. Communitv Servo
icf' or International Service c~mmit.
tees, Where feasible and practicable in
the appointment of such committees,
there should be provision for continu-
ity of membership, either by appoint-
ing one or more members for a second
term or b;.' appointing one or more
members to a two-year term.
SECTION 2-Club Seruice Com-
mittee
(a) The chairman of the Club Serv.
ice committee shall be responsible for
all Club Service activities and shall
supervise and coordinate the work of
all committees appointed on particu-
lar phasesofClub:Service. ,., :.
(b) The Oluo,Service'Committee
shall consist of the cb8.irm.aD of the
CI ub Service committee and the chair-
men of all committees appointed on
particular phases of Club Service.
(c) The president shall, subject to
the approval of the board, appoint the
following committees on particular
phases of Club Service:
Attendance committee
Club bulletin committee
Fellowship activities committee
Magazine committee
Membership committee
Membership development
committee
Program committee
Public relations committee
Appoint one member each year to the
following committees:
Classifications committee
Rotary information committee
(d) \\'bere feasible and practicable
in the appointment of club commit-
tees. there should be provision for con-
tinuity of membership, either by ap-
pointing one or more members for a
second term or by appointing one or
members to a two-year term.
(e) The classifications and Rotary
information committees shall each
consist of three (3) members, one
member of each committee to be ap-
pointed each year for a term of three
(3) years. The' first appointments
made under this provision shall be as
follows: one member for a term of one
year; one member for a term of two (2)
~'." -." '1' .;: -t- :~~~"V.,.' ....'Vo.<:
('
Article vm
Duties of Committees
SECTION I-Club Service Commit.
tee. This committee shall devise and
carry into effect plans which will
guide and assist the membeI'8 of this
club in discharging their responsibili-
ties in matters relating to Club Serv.
ice. The chairman of the Club Service
committee shall be responsible for reg-
ular meetings of the committee and
shall report to the board on all Club
Service activities.
(a) Attendance Committee. This
committee shall devise means for en-
couraging attendance at all Rotary
meetings-including attendance at
district confertlnces, intercity meet-
ings, regional conferences, and Inter-
national Conventions by all club
members. This committee shall espe-
cially encourage attendance at regu-
lar meetings of this club and atten-
dance at regular meetings of other
clubs when unable to attend meetings
of this club; keep all members in-
formed on attendance requirements;
promote better incentives for good at-
tendance; and seek to ascertain and
remove the conditions that contribute
to unsatisfactory attendance.
(b) Classifications Committee. This
committee shall as early as possible,
but no later than 31 August of each
year, make a classification survey. of
the community; shall compile from
the survey a roster of filled and un-
filled classifications, using the guide
to classifications; shall review, where
necessary, existing classifications
represented in the club; and shall
counsel with the board on all classi-
fication problems.
(c) Club Bulletin Committee. This
committee shall endeavor, through
the publishing of a weekly club bul-
letin, to stimulate interest and im-
prove attendance, announce the pro-
gram of the forthcoming meeting,
relate highlights of the previous meet-
ing, promote fellowship, contribute to
the Rotary education of all members,
and report news of the club, of its
members and of the worldwide Rotary
program.
(d) Fellowship Actiuities Commit-
tee. This committee shall promote ac.
quaintance and friendship among the
members, promote participation by
members in organized Rotary rec-
reational and social activities, and do
such work in pursuance of the general
object of the club as may be assigned
{-
{.
by ~E-p1'9.ident or the board.
.
d ~ Magazine Committee. Tnul
rClimmitlRe shall sti,mulaie reuder in-
terest in THE ROTARIAN and/or
REHSTA ROTARLA j llponsor a magazine
month; arrange for brief monthly re-
views of the magazine on regular club
programs; encourage the use of the
ma!,uzirie in the induction of new
members; provide a copy of the maga-
zine for non-Rotarian speakers: secure
International Service and other spt'-
cial subscriptions for libraries, hos-
pitals. schools and other reading
rooms; send news items and photo-
graphs to the editor of the magazim'.
and JTl other ways make thp magaZlnt'
of serVIce to the club members and
non-Rotarians.
(f) Membership Committee. This
commi ttee shall consider all proposals
for membership from the personal side
and t'hall thoroughly invcstigatt. tIll'
character. business. social and com-
munity' standing and general eligibil-
ity of all persons proposed for mem-
bership and shall report their deci-
sions on all applications to the board.
(gl Membership Development Com-
mittee. This committee shall review
contmually the club roster of filled
and unfilled classifications and shall
take positive action to initiate and
present to the board the names of suit-
able persons to fill unfilled classifica-
tlOn~
(hi Program Committee. This com-
mittee shall prepare and arrange the
programs for the regular and special
meetings of the club.
(i I Public Relations Committee.
'This committee shall devise and carrv
into effect plans 11l to give the publi-c
general information about Rotarv its
history, object and scope; and (2') to
secure proper publicity for the club.
U I Rotary' lnformatwn Committee.
This committee shall devise and carrv
into effect plans (1) to give prospectiv~
members information about the priv-
ileges and responsibilities of mem-
bership in a Rotary club. (2) to give the
members, especially the new mem-
bers. adequate understanding of the
prIvlleges and responsibilities of
members. (31 to give the members in-
formation about Rotary, its history. ob-
ject. scope. activities. and (4) to give
the members information as to de-
velopments in the administrative op-
eration of Rotary International.
SECTION 2- Vocational Service
Committee. This committee shall de-
vise and carry into effect plans which
will guide and assist the members of
this club in discharging their respon-
sibilities in their vocational rela-
tionships and in improving the gen-
eral standards of practice in their
respective vocations. The chairman of
this committee shall be responsible for
the Vocational Service activities of the
,-... ...
club and shall 8Upervile and coorcii.-"
nate the work of any committeel tha.
mn~' be appointed on particular phases
of Vocat.ional Service.
SECTION 3-Community Service
Committee. This committee shall de.
vise and carry into effect plana which
will guide and assist the members of
this club in discharging their reBpon-
sibilitieR in their community rela-
tionships. The chairman of this com-
mittee shall be responsible for the
Community Service activities of the
club and shall supervise and coordi-
nate the work of any committees that
may be appointed on particular phases
of Community Service.
SECTION 4-lnternational Service
Committee. This committee shall de-
vise and carry into effect plans which
will guide and assist the members of
this club in discharging their respon-
,;ibilities in matters relating to Inter-
national Service. The chairman of this
committee shall be responsible for the
Interna tional Service activities of the
club and shall supervise and coordi-
nate the work of any committees that
may be appointed on particular phases
of International Servic;e.
Article IX
Leave of Ab..nce
Upon written application to the
board. setting forth good and suffi-
CIent cause. leave of absence mav be
granted excusing a member from
attending the meetings of the club for
a specified length of time.
(Nolt!. Su<:h kaUf! of ab<<na dou oprroU to pl'Immt a
fori.au", of "",mbership: .t dDea not aprroU to giUf! tM
dub cr?d,t for the "",mb.ri attenda"",,^ UnlellS M attends;
a r<guJar mft!l1ng of""'''''' olMrclub. 1M =UMd mt!mbcr
mfJ8' b. rprorrkd lU abent czcq>t that ab<<na autiwriud
u1Uhr'M prolJI$lOn of Art^ VII. &c^ 3 oflM Standard Club
Con.srllUlWn IS no. rompUUd in 1M attendance rrcord af
1M club
Article X
Finances
SECTION I-The treasurer shall de-
posit all funds of the club in some bank
to be named by the board.
SECTION 2-All bills shall be paid
only by checks signed by the treasurer
upon vouchers signed by any two offi-
cers. A thorough audit by a certified
public accountant or other qualified
person shall be made once each year of
all the club's financial transactions.
SECTION 3-0fficers having charge
or control of funds shall give bond as
may be required by the board for the
safe custody of the funds of the club,
cost of bond to be borne by the club.
SECTION 4- The fiscal year of this
cl ub shall extend from July 1st to June
30th, and for the collection of mem-
bers' dues shall be divided into two (2)
semiannual periods extending from
July 1st to December 31st, and from
January 1st to June 30th. The pay-
ment of per capita dues and magazine
subscriptions to Rotary International
aball be made on July lat and January
~t of each year on the buill of the
membership of the club on those dates,
(Nale,' 1I0f'U""~ ...btrnplIOJU for ".,mMI'I /0.11.....
dun", II ........1I111Ull ~rU1d l11'r payabl, tI.pOn llWOlCr from
/Iw 8<<mIIttaL1 .
SECTION 5-At the beginning of
each fiscal year the board shall pre-
pare or cause to be prepared a budget
of estimated income and estimated ex-
penditures for the year, which. having
been agreed to by the board, shall
stand as the limit of expenditures for
the respective purposes unless other-
wise ordered by action of the board.
Article XI
Method of Electing Members
SECTION I-Active members (in-
cluding additional active members).
(1) The name ofa prospective mem-
ber, proposed by an active. senior ac-
tive or past service member of the club
or by the membership development
committee, shall be submitted to the
board in writing, through the club
secretary. The proposal for the time
being shall be kept confidential except
as otherwise provided in this proce-
dure.
(2) The board shall request the clas-
sifications committee to consider and
report to the board on the eligibility of
the proposed member from the stand-
point of classification. and shall re-
quest the membership committee to
investigate and report to the board on
the eligibility of the proposed member
from the standpoint of character, busi-
ness and social standing. and general
eligibility.
(3) The board shall consider and
approve or disapprove the recom-
mendations of the classifications and
membership committees and shall
then notify the proposer, through the
club secretary, of its decision.
(4) If the decision of the board is
favorable, the proposer, together with
one or more members of the Rotarv
information committee. shall inform
the prospective member of the pur-
poses of Rotary and of the privileges
and responsibilities of membership in
the club, following which the prospec-
tive member shall be requested to
complete and submit an application
for membership and to give his per-
mission for his name and proposed
classification to be published to the
club.
(5) If no written objection to the
]proposal, stating reasons, is received
lby the board from any member of the
,club within ten (10) days following
publication of the name of the prospec-
tive member, the prospective member.
upon payment of his admission fee. as
prescribed in Article V of these by-
laws, shall be considered to be elected
to membership.
If any objection has been filed with
the board, it ahall col1lider the 118me a~ ing of the board and that the board
any regular or I!Ipecial meeting of th~-__.. may at it! discretion waive' any
board and shall ballot on the proPOSed, of the I!Iteps as set forth in Section 1 of
member^ If not to exceed ~ nega^ this Article and proceed to ballot on
tive votes are cast by the members of t the proposed member. If not to exceed
the board in attendance at such regu- negative votes are cut by the
lar or special meeting, the proposed members ofthe board in attendance at
member. upon payment of the pre- the regular or 8pecial meeting, the
scribed aqmission fee. shall be consid- proposed member shall be considered
ered to bt> elected to membership. duly elected. provided. however, that
Following the member's election to any active member or past service
membership Ill' herem provided. the member of this club who qualifies for
club secretary shull issue a mem- senIOr active membership as set forth
bership card to the member and shall in the constitution of this club shall
report his name to the Gt:>neral Secre- automatically become a senior active
Ian of H(llar~' I nl {'rnal JOllal mf'mbPr of thl8 club. no application for
or ('1('rI1(ln to 8urh senior active mem-
IlPr~lllp bong required.
1(;. TI1I. ml'miJl'r ~hall h(' formaJl\
mtroduCl.d as a new mcmol'r at a regu.
lar meeting of the club.
SECTION 2-Scnior Active. Past
ServLce. and Honorary Members. The
name of n proposed candidate for am;
,Jill' ul thl'~l' lhrCl' klnd~ ,,j :1H'!li-
ber8hip shall be submItted to the
board of dIn.'don; in writmg and the
electIOn shall be 111 the same form and
manner as prescribed for the election
of an act.ive member provided. how-
ever. that such proposal may be con-
sidered at any regular or special meet.
12B-EN -( 1186)-35M
(Nair In /.." of thu by-lau: prrwldlOllJ {or ,lechon of
"..mlwnhl{J by a final ballot "., t~ board. a e/ub may
adopta b^y./au^^u>hu:h u>ulproc.ulit{or.lectlOn a{applU:ani.
for QC'tWt. .tnmr actwr. po..It wroicr or honorary nwm.
Iwroh,p b.ya final ballot b^vw dub oowmlwro ala njfulor
mrt'UnR. a quorum INln& p~Knt and a thrw..folU'tM vott
of all mprnbt-nt ,n attf'nd.a1ll"P' bfoi11ll MffStm~ to an pin'-
Article XU
Resolutions
No resolution or motion to commit
this club on any matter shall be
considt::red by the club until it has
been considered by the board. Such
-.olutiona or motiona,'if oftatl"~,,~ht-a
_,tub meeting, shall be refern.-dtto Jhe
board without dil!lcussion. ~ _.
Artic:l. XIII
Order of Bu.iD...
Meeting called to order.
Introduction of visiting Rotarians.
Correspondence and
announcements.
Committee reports. if any.
Any unfinished business.
Any new business.
Address or other program feature.
Adjournment.
\.>>
Article XIV
Amendments
These by-laws may be amended at
any regular meeting, a quorum being
present. by a two-thirds vote of all
members present. provided that notice
of such proposed ame'1dment shall
have been mailed to each member at
least ten days before such meeting. No
amendment or addition to these by-
laws can be made which is not in har-
mony with the club constitution and
with the Constitution and Bv-Iaws of
Rotary International. -
APPLICATION f- A PERMIT IO CONDUCT BINGO GAMES OR RAr~
The undersigned application, pursuant to 516.2-340.1, ~ ~. of the Code of Virginia, requests the Board of
Supervisors of Chesterfield County to issue a permit to conduct bingo games ~, raffles ____, or both ____
durin~ the calendar yeAr. Thi~ application is for a new ~ or renewal ______ permit. In
support of this application, the applicant offers the following information under oath:
1.
Proper name of organization: Chesterfield Chester Lodqe No.
of Moose Inc.
Address of organization's headquarters:
1980 Loyal Order
3.
Address where all records of receipts
9500 Jefferson Oavis
23237
and disbursements are permanently filed:
Hwy. ,
Richmon9, Va
2.
Same as # 2 Above
4. Name and address of owner of the property described in 3 above.
Same as # 2 Above
5. Address or addresses where bingo games will be held or raffle drawings conducted:
Same as # 2 Above
NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION.
6. Dates or days of week and time when bingo games or raffles will be held at the above address(es):
Wednesday & Sunday each week from 7:00 p.m. til 11:00 p.m.
7. Iime patrons are admitted and sales begin: 6: 00 p. m. Sales begin 7: 00 p. m.
8. Date ~len organization was founded:
September 11, 1960
9. Has your organization been in existence and met regularly in Chesterfield County for two years
immediately prior to m~king this application? Yes ~ No
10." Is your organization currently and has your organization always been operated in the past as a
non-profit organization? Yes ~ No
11. Internal Revenue Code section for tax-exempt status was granted (if applicable)
12. State the specific type and purpose of your organization: The lodge is a private non-profi t
Corporation purely benevolent and exclusively Charitable
13. If "renewing a permit, were financial reports filed on time and in compliance with applicable legal
requirements? Yes No
14. List below gross receipts, if any, from all sources related to the operation of bingo games or instant
bingo by calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: S
2nd qtr: S
3rd qtr: $
4th qtr: S
15. Officers of Organization:
~
P,,"~sident: Donald H. Moore
VIce f'resIdent:James P. Seay
Se,:retnry: Abbie R. Howe'll
!!'"easurer: Karl Riddle Sr.
Address Bus. Phone Home Phone
4016 Clodfelter Dr 275-9993 271-1832
--
3937 General Blvd 271-1832
12525 Richmond St. 275-9993 748-6772
3012 Brentwood Cir. 271-2438
16.
l-lem&€. t authodzed wit~in the organization to be responsible for conduct !'Ind operation of bineo games or
:raffles: Name: AbbIe R. Howell Address:12525 RIchmond st., Cnester, Va
HomE! Telephone Number 748-6772 Business Telephone Number: 275-9993
17. Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association. organization
(other than another qualified organization pursuant to 518.2-340.13 of the Code of Virginia),
partnership or corporatIon of any classification whatsoever, for th~ purpose of organizing.
managing or conducting bingo games or raffles? Yes ~ No '
-over-
cd1l668 :C42
B. The organization must m~~ain and file with the County's Intern~udit Department complete
records of receipts and disbursements pertaining to bingo games and raffles as required by State
and County Law, and that such records are subject to audit by the County's Internal Audit
Department? Yes XX No
C. The organization must remi~ an audit fee of 1% of gross receipts with the Annual Flnanclal Report
not later than November 1 unless gross receipts are less than $2,OOO? Yes XX No
D. The organization must furnish a complete list of its membership upon the request of the County
Internal Audit Department or other designated representative of the Board of Supervisors?
Yes XX No
E. Any organization found in violation of 518.2-340.10 of the Code of Yirginia, authorizing this
permit is subject to having such permit revoked and any organization or person, shareholder,
agent, member or employee of such organization who violated 518.2-340 or Article 1.1 of Chapter 6
of Title 16.2 of the Code of Virginia, may be guilty of a felony? Yes XX No
F. The organization must provide written notification to the County Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes ~ No
18. Your organization ~ attach a copy of the organization's charter, articles of incorporation, bylaws,
or other legal documents which describe the specific purposes for which the organization is chartered
or organized and must complete the Resolution below.
19. Your organization ~ submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County
as an application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer
agree on behalf of the organization to comply with each of the conditions therein?
Yes ~ No _
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40,
Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503.
23. I hereby swear or affirm under the penalties of perjury as set forth in 518.2-434 of the Code of
Virginia, that all of the above questions have been completely answered and that all the statements
herein are true to the best of my knowledge, information and belief?
WITNESS the following signatures and seals:
Signature of Ap.plicant: ~ (2 9~~
Name:
Abbie R. Howell
Title:
Secretary
Address:
9500 Jeff Davis Hwy., Richmond, Va 23237
Business Phone:
275-9993
Home Phone: 748 - 677 2
STATE OF VIRGINIA
CITY/COUNTY OFChesterfieldto-wit:
_ __h~~r!~~4^an4-^-sw&rn~" her"l" _,EfLul.__E. Moore.
C'tylCounty and Stat, af.t,.atd, 'hi. 28~U~,
Notary Public
, ::. HC>t:u:_y !'"h 1 i^<:. in ann for the
19~.
~
My Commission Expires:
My Commission Expires Fehruary 28, i9~5
RESOLUTION
BE IT RESOLVED TillS 2nddayof June. 19-2l. (date resolution passed), that
Abbie R. Howell is hereby authorized to apply to the Chesterfield County Board of
Supervisors for a bingo/raffle permit on behalf of this organization for the
A~'~#.': (~,,~)
1993 calendar year.
cd11668 :C42
-
-
LOYAL ORDER OF MOOSE
CHESTER LODGE NO. 1980 9500 JEFFERSON DAVIS HWY. RICHMOND. VA 23237 (804} 275.9993
June 28, 1993
'e. 't~ 3D 31 .......
,.;'\'2.1 l..?
~v A \Ii
~'{~'/ . T ~
[{ r JON 1993 ~
(") Received Cl:I
~ Office Of The to
~ County Attorney c
\ 'f~ Chesterfield, ~
. o~ Va. '0-
6', ' \, 'i-'"
&L It 9L'::!\. i1
Chesterfield County Attorney's Office
P.O. Box 40
Chesterfield, Va 23832
Dear Sir:
Chesterfield Chester Lodge No. 1980 Loyal Order of Moose Incorporated
now holds a Raffle Permit only, and sells pull tabs.
This application is for Bingo only. We will combine the two after
September 1993 when we renew our permit for 1994.
Very Respectful,
n/J/J~A <J2~
~Howell
Secretary
ARH/PM
-
-~
e
I
I f'u.r 303
"C ( 'I "'1 4~" ""
f.r "r
COMMONWEALm OF VlRCINIA
STATE CORPORAnON COIllllSSlON
AT RICHMOND,
August 8, 1969
11M! accnmpanvinc a.liclts havinc bftn drliventl to dw State Corporal.. (' . 1'10 _ IreIrIU of
Chesterfield Lodge No. 1980, Loyal Order of Moose, Incorporated
and t_ ('ornmiIeion "'vine found that dw .rticIe. a.ply wida I" ~Ia 01 Jaw ... drat all ...... ...
"'we "-' paid, il it
ORDERED thaI this CERTIFICATE OF RESTATEISRT
he iIsucd, and thaI dtia onIrr, rocnber witla die anidaI. lie ....... . -.I ia ... o6lI 01 die <: . .m;"
lhat 1M corporatioQ hawe the authority ~ CIa it ., In ill ~ witIa die uricJeI. -iect to die ~m-
and 'l'SIrictioN ...... II, law.
Upon the ~ of IUCh recorUrion, dlie .... aM dw anida IIaaU be forwarded few ___ .. die
"t&r of the ct.rk ., 1M
Circuit Court, City of Colonial Heights
ST.\:r'E!{lATION COMM;JSSION,
;j .---, /
8r /(y. t.,..-"//"~~/J
I Acting G__
VIRGINIA:
In 1M Clull', 05ce of the
Circuit Court, City of Colonial Heights
Th.. ."'''I:llln& . ..,"'inl" (includinl Ih.. accompanyinc .rtiela) hM bma duly ncordell iJt m, ol&ce rhia _~ ()
day 0' {.t.t<j~~and i. now 'Hunwd to the Stale Corporaliaa ~ by cerri&d mail.
-fif ..~, oJ /J ~{r7J
Cl.rI
@
.
.
~.,..~~
1 PAGE 301
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-;
, 111','1, in a ~"!eting, t:le
1'""'.....,... !
':t...:r')!" ,^,r I.:;' :::')!"'QI"c1tion round that the !'ro!1o-.:ed
I' "Il" ',' 1,,01 !',. ttt..'-..Jlt....1" i.t-: irtio:-l"'; of rncol"~l')ration
<lt~...:"", 'J"'" to ~nd "1.1rv,?1 .:0<; r.xhit>it\ '^I"~ in the bec;t interest:
o~ t'~t. ~or'.nl"dti'm In.l1il''ect<>d that it !>~ "u~mitted to
-.'"':':7.l.. r'.
"lV; 11 '
r '
,w,.'l.
ri' It ~o vote on a~ondmentc;.
..,
,. -.
/ - S
, llF,j, ~ei~7, not less than
r.
t/(~:::.._~:.,; C',) :i!"- ner :':lore t~.:m :I."tv (Sel) da'/s '>e:ore the
-::...!t; n ~ 0: -~~~^".!"~ to 'ct u"on the "'ro"Qsej al!lendment, :-1ritten
.v.tie.. ,r t',.^ ,:,.,,,.tin- "^il=-> 'i'/~n "p....~onall., or '>v mail to each
.... 'F":Y?r' "'It: t 1. 1 t.; 'lot'! en t'H'! 'll"/")~"'1('d a'1:e:lo:"lent.
:'h~ notice
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or
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:.: l'r', L O!::JI:R or ~100';E. r:1CO!\PORATI:::)
;., '"o':1""';'! r;';or::.lt~ to 4"orm .a non-qtock, non-!>ro!it c01"-
:'01"'ltl()n '!nl1"r t!lC ~lr':)vi.'3i.on~ of ~h'lpter 2 of 1'itle 13.1 of the
':0'.!'? 0 ( .,; r:"; n i 1, ,111'.1 to that end <;et f ort!l the l"o11owinp':
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"I. -:"IC "'ur""~e or T"lurpose<; for "'I~ ic'1 t~e corporation i.
or"'l:1~:t>~ a1"''!: to unite ~t:; nell'.ber'5hip in the
.)~!1e'/n:p.nc'2 .1::':1 c;lari....; to assio;t the:.r ll!er.o.bers and their
in t~~~ Of neeJ; to ~enjer Darticu1ar 3~rvice to
1"'w1 "len')~r~ .1nJ their lives; and to :urther the
it'! ~~.~!~L"r" ln~ the;1"' "'a"l:Ee'1. 1\11 the purpoc;es o;et forth are
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\rt: '-1""; ~ ~." '')r' or1t ion.
1,:'~~
!:; ~C'l:.1tion o~ th~ cor?oration the Soard
.....~.r~ct.~r,..
,~~!.. 1rt~r -'l":n~ or l"1akin~ ~rovision~ 4<or all of
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r:c!"'orltion, d~si'o'i'" of all of the assets of
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~tate C!Illrpllratillu C!Illmmlsslllu
~, Q[).corg.c .. ~r~~U1t, 'Jk, <!II.cdt of tIr.c ~tat.c
<!Iorporatioll <!Iommissioll, 00 Ir.cr.ch~ .c.cdif~ tIrat
the foregoing is a true copy of all documents constituting as of this date
the charter of CHESTERFIELD LODGE NO. 1980, LOYAL ORDER OF
MOOSE, INCORPORATED.
Nothing more is hereby certified.
~11 ij!estimnl1~ ~lfH,erenf J ~ .let ~ hand and
a/fivtk~Yedo/tkYIak
~.u.hr>..,.,.,~--' ~ ~ '. ab
~7~l/ ~,
~~ 10th ~o/
. ~ ~.9 87
June
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~tatc <llnrpnratillu <llllmmissillU
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QIorporatiolt QIoututis~iolt, no ~:er:eh~ .c:ertif~ t~at
CHESTERFIELD LODGE NO. 1980, LOYAL ORDER OF MOOSE,
INCORPORATED is a corporation organized and existing under and by
virtue of the laws of Virginia and it is in good standing. The date of
incorporation is November 21, 1960 .
Nothing more is hereby certified.
;3Ju '(U.estimnu\t ~q.er.enf Y ~ .ud ~ hand and
+~~.9ea1o/~.9~
~~ <??~ cd
~~ 10th ~o/
June d q;. 19 87
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DISPENSATION FOR 'I" ,>~, . ./:..~
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This is to certify that I have received the charter fee for a \~<..----l~'/
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CHARTE.
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______._ C_ll E _S_.L.E_R l.ODGE, NO._.L_9 8 0
LOYAL ORDER OF MOOSE, and to be located at
__.--.-C1IliS IER CHE:3 TERFIBLI)_____, ____ YLRGJNttL
A dispensation ishereby granted for the institution of said Lodge
in accordance with the laws of the Supreme Lodge of the World,
LOY AL ORDER OF MOOSE
Upon full compliance with all the laws and conditions of said
Supreme Lodge for the institution of a Lodge, a charter will be
granted to the applicants therefor, conferring upon them and their
associates and successors, all the rights and priveleges to operate
a Lodge of the Supreme Lodge of the World, LOYAL ORDER
OF MOOSE.
<' ;1/.... .;,
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In witness whereof I have hereunto subscribed 1, ~ '. .:" 1
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my name and attached the seal of the Supreme,l ~.'"'!€il
Lodge of the World, Lq!'.:AL ORDER OF MOOSE
This_l~t..b~daY O~)~AtGU~T,/, 19.1liL
"_AU If. /' L4/
Supreme Secretary", . ." I , ,
"': pA r, .....' ,
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DISPENSATIONF:;:r"~~f~~J
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This is to certify that I have received the charter fee for a '~~1V
Lodge to be known as ~~./j~
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In witness whereof I have hereunto subscribed I:", ,'.:tjl
",s.) (,'~;.,
my name and attached the seal of the Supreme If ,'.i,')
Lodge of the World, LOYAL ORDER OF MOOSE I ~.~(~j..'.b
/) ~{~l
:n.;"_lJ?{h ,day ~ :U;U~':iT 4/,1960 .f(:V,:/i'lll.,
" ~~' ~, iJ /. r r_ ., _ /' '~~)':".
~ ~ u.. ..P- ~ i!'... .~8;'
Supreme Secretar~..~ ,'J ;"~I\
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CHARTER~
______" C_RE__S~_ILR I.ODGE, NO._.l 9 8 0
LOYAL ORDER OF MOOSE, and to be located at
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CHESTER
,
Cf IE:) TER F IE LD _, _____.yJJ~G I N I A
A dispensation is hereby granted for the institution of said Lodge
in accordance with the laws of the Supreme Lodge of the World,
LOY AL ORDER OF MOOSE
Upon full compliance with all the laws and conditions of said
Supreme Lodge for the institution of a Lodge, a charter will be
granted to the applicants therefor, conferring upon them and their
associates and successors, all the rights and priveleges to operate
a Lodge of the Supreme Lodge of the World, LOYAL ORDER
OF MOOSE.
,-
-
CHESTERFIELD COUNTY
Application for a Permit to Conduct
Bin~o Games or Raffles
The undersigned application, pursuant to ~18.2-340.1,et ~ of the Code of Virginia. requests the Board of Supervisors
of Chesterfield County to issue a permit to conduct bingo games _, raffles ~, or both _ during the 199~
calendar year. This application is for a new -iC- or renewal _ permit. In support of this apvlication, the applicant
offers the followin1! information under oath:
1.
Official name of organization: -H Eo fJ . ~ ~
ASs'DC-;A\,oiJ ,T /'J<.
.
~\\U_eT\L.
2.
3. Address where all records of receipts and disbursements are permanently filed: 5d-1J !< au:. S PP</N 'j
~UVK:r 'K \c..l~,...tO I V f!I,. ,;)JdJ 3~
4.
At, C~ (,.<..' f.,U d{L
I
5.
Address(es) where bingo games will be held or raffle drawings conducted (please include street address, city and
zip code: MAr-xI/a,,=f'L (hi0.\>LG' S.C.I-I-o...... /J..-uh.l2li.:.. t=,t,;LD 7tfO\ l...ful,l... Sr. IZ..p 'Q.i(f,.,....",l)
FALt:d"j ~6e:IL rV'!'1.Yi)Le sctl-o",.:.. (A-f:t::7C.,l.1,'1.. '412'f H"f'~IN" 'K~. 'K'Uf"o1,A:>.,tl), ;;J')2.)Y ~n}l<
NOTE: THIS PERMIT IS VALID ONLY AT THE LOCATION DESCRIBED IN 5 ABOVE.
6.
Dates or days of week and time when bingo games or raffles will be held at the above address(es):
Dv '^'~ FOD"r A........ c; E~ \+ciO'jL ON SAiua. 'S' AI-JfJ
"81\'jU G'7.S ,
Time patrons are admitted and sales begin: SAL-';"s OF \' I( ,,~,..s UU/2.,N~ '4VJ "'41: S"Cfi"}. c4- d)G/
7.
8.
Date when organization was founded:
( 910 I
9.
Has your organization been in existence and met regularly in Chesterfield County or an adjacent county, city or
town for two (2) years immediately prior to making this application? Yes)( . No
,
10.
Is your organizatiovurrently and has your organization always been operated in the past as a non-profit
organization? Yes~. No_.
N{(\-
II.
Tax exemption status under the Internal Revenue Code (if applicable):
12.
State the specific type and purpose of your organization: t E. 11 ~l.D P I j) dttJ' () c. q DQ ~ S pDdLi S:""'ANJ#-. t>
~""".J.e{( 0oNt::ST'( I .L.':>'-;/I!-Cf'1 J:?t.] ,Prz,ov,;),,,,,\ A- iN~Z-L. S;Vf<="l!.I/l~F---'~ ~.);'l4J-.-_ ./
nr GO/~~77r/(;;.. J1TJh~'71C-.thviJ) A<:."".5oDXPfbr) i::.-I~jIJ-cr.
If renewing a permit, were fmancial reports filed on time and in compliance with all applicable legal requirements?
Yes . No
13.
14.
List below gross receipts, if any. from all sources related to the operation of bingo games or instant bingo by
calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: $
2nd qtr: $
3rd qtr: $
4th qtr: $
15. Officers of Organization:
Name
Address
Bus. Phone
Home Phone
President:
K.th Uo\ 1.J-. L L
.
"743 ])tlc X:CI 'iU.L;,-,~ ~.
("HEJ.~i-l.<J, tl.a.
;;;~Zi~~C;~
11'-E.:.i'C7t.HI3i..Q ;-'fJ
S--Jl,~~r::::f;~J'b.k; :;i~
017/- ~37
c27/~3~/X::
.;J 7/ - 7 1-<'"7
,2 7S"-~c,G
Vice President:
714A1tVc If. aLl IAlf
.
'l3KEJvD,;1 IJat" uLI)
NAN LON ()F/Z..r.
Secretary :
Treasurer:
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles;
and who wi!! be respo~sible for filing the fmancial report if the organization ceas~s to exist:
Name: J I=\,..:>N~ c;)LL.l r:..- \ Address: <::::;;.;1 (,) f.oc..1-<c. S-pfZ1 fJ.~ 4iVitr~
Home Telephone: .:L7(-"3 5"'14 Business Telephone: d 7- 1'2,:)"7 .
17. Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than
another qualified organization pursuant to ~18,2-340.13of the Code of Virginia), partnership or corporation
of any classific8;.tipn whatsoever, for the purpose of organizing, managing or conducting bingo games or
raffles? Yes~. No _' - over -
B. The organization It. maintain and filed with the County's Intr '\l Audit Department complete records
of receipts and disl'~;ments pertaining to bingo games and rat_ as required by State and County Law,
and that such records are subject to audit by the County's Internal Audit Department? Yes ')<..
No
C.
The organization must remit an audit fee of 2% of gross receipts with th~Annual Financial Report not
later than December 1 unless gross receipts are less than $2,000? Yes . No
D.
The organization must furnish a complete list of its membership upon the request of the County's Internal
Audit Department or other designated representative of the Board of Supervisors? Yes ~ No
E.
Any organization found in violation of the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code
of Virginia. is subject to having such permit revoked by the local governing body? Yes A-' No
F.
Any person violating the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia. shall
be guilty of a Class 1 misdemeanor and any person violating the provisions of ~18.2-340.9shall be guilty
of a Class 6 felony? Yes~. No
G.
The organization must provide written notification to the County's Internal Audit Department of any
chang, j.n elected officers or bingo chairperson during the calendar year covered by this permit?
Yes '" . No
H. The organization must compl~ ;with the provisions of the current Chesterfield County Bingo-Raffle
Administrative Manual? Yes" . No
18.
Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal
documents which describe the specific purposes for which the organization is chartered or organized and must
complete the Resolution below.
19.
Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an
application fee.
20.
Additional pages where necessary to fully complete this application may be attached.
21.
Have you and each officer of your organization read the attached permit and do ->,ou and each officer agree on
behalf of the organization to comply with each of the conditions therein? Yes X . No
22.
Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40. Chesterfield. Vir2inia
23832 or by hand to: Route 10 and Lori Road. Administration Buildin2. Room 503.
23.
I hereby swear or affirm under the penalties of peIjury as set forth in ~] 8.2-434 of the Code of Virginia. that all
of the above questions have been completely answered and that all the statements herein are true to the best of
my knowledge, information and belief
~ITNESS the fOllo:in. g Sig~;:~ It;};.....'/~ _
SIgnature of APPc:~t.:/" V ~ , . . /" ~.
---.-::' 11 . . - /
Name:' 'f1t:!:fl1C7l. '. {!:;L-L/ /VI - .lIZ, ./
Title: f' . J)1C-t-' f~ ;.. )t-dT r v
Address: 5"~l.1 f20c.rL .Spa.UVj ~(,.It-r-"
Business Phone: cJ.F7-C}:Jr/7 Home Phone: .;77/~J0'~
STATE OF VIRGINIA 1/\ n k -frn h r 1.0 ~rl
CITY/COUNTY OF C~ TO-WIT:
Subscribed and sworn to before me~j~ H. Co "-
City/County and State aforesaid, this ~ day of j,u.l ~
~ljjl.~n C&L
Notary Public
My Commission Exp~res: If CnmllJss10n [xpfrlJ August 31, 1993
a Notary Public in and for the
, 199C\ 3.
ALL APPLICANTS MUST BE AUTHORIZED BY AN OFFICER OR DIRECTOR OF
THE ORGANIZATION TO APPLY FOR THE PERMIT ON BEHALF OF THE
ORGANIZATION. APPLICANT MAY NOT BE AN AUTHORIZING SIGNATORY.
BE IT RESOLVED THIS
-l AI,\IrfjL {\. C1l uNf
I
(3
~(t
RESOLUTION
day of Ju~
,1993
(date resolution passed), that
is hereby authorized to apply to the Chesterfield County Board of Supervisors
for a bingo/raffle permit on behalf of this organization for the 199_ calendar year.
I
(Officer or Director)
Revised 10/1/92
"........
-
HEMING ATHLETIC ASSOCIATION, INC.
Rules and By-Laws
Revised November, 1991
Al!TICLE I
r:t'he Name
A. The name shall be the "HENING ATHLETIC ASSOCIATION, INC."
ARTICLE II
Purpose
A. The purposes of the Association are stated in the Second
Article of the Association I s Articles of Incorporation. In support
of such purposes it shall be the objectives of the Association to
implant firmly in the youth of the community the ideals of good
sportmanship, teamwork, leadership, honesty, loyalty, courage, and
reverence by providing a well supervised program of competitive
athletic and associated events.
ARTICLE III
Membership
A. Mr. Stamie E. Lyttle, as founder of the original youth sports
Association, shall be a lifetime honorary Board Member.
B. Any family shall be eligible for membership in the Association
upon payment of the annual $10.00 fee. coaches, Cheerleading
Sponsors, Board Members, and their families shall be granted full
membership privileges and be exempt from the membership fee. If
you pay a membership fee and later that year coach, the $10.00
membership fee will be deducted from the participation fee for the
sport you are coaching. Payment of the fee shall entitle eligible
family members to participate in the Association activities upon
compliance with the further rules of the Association.
C. All memberships shall be "family" memberships. The memberships
per year is to run from December 1 through the end of November of
the following year.
D. Honorary memberships may be granted at the direction of the
Board of Directors.
E. All fees for the sport participating in must be paid prior to
receiving uniforms. If there is a financial hardship case it must
be presented to the Board for approval.
-
.-
ARTICLE IV
Gover:oment
A. The government of the association shall be vested in the Board
of Directors. The Board shall decide on pOlicies and procedures
affecting the general management of the association. The Board of
Directors shall have the authority to act in the name of the
association in any emergency or needful occasion between membership
meetings.
B. The Board of Directors shall consist of seven members as
follows:
(1) President
(2) 1st Vice President
(3) 2nd Vice President
(4) Treasurer
(5) Secretary
(6) Athletic Director
(7) 2 Year Member at Large
C. The term for the Board of Directors shall be from January 1
through December 31.
D. Not more than one member of a participating family may reside
on the Board of Directors at the same time.
E. Rules and Regulations and changes to existing Rules and
regulations which control and coordinate the sports activities of
the association must be submitted to the Board of Directors for
approval.
ARTICLE V
No~inationf Election an9 Inauguration of Officers and Directors
A. Each year at the January Board meeting, the First Vice
President shall appoint a Grievance Committee. They shall also
appoint a Nominating Committee and a By-Laws Committee by the
August Board meeting. Each committee shall consist of at least
four members. All committee appointments are subject to approval
by the Board of Directors.
B. The Nominating Committee shall be open to all members except
members of the Board of Directors. The Nominating Committee shall
present a list of nominees for the Board of Directos at the
,-
-
November general membership meeting.
The list shall be published
to the general membership of the association at least seven days
prior to the general membership meeting. Nominations will be
accepted from the floor.
C. Election shall be by secret ballot at the last general
membership meeting. The president shall appoint a Chairman and two
tellers to receive the ballots. They shall canvass the ballots so
cast and announce the results to the presiding officer, who
thereupon shall declare elected the members receiving the majority
of the votes cast. In the event of ties, a new ballot shall be
cast.
D. Any Board Member who is not performing his duty can be
dismissed by a majority vote of the Board of Directors. Any Board
Member missing three regular Board Meetings without due cause shall
be replaced by the remaining Board Members. Should a Board Member
resign, the Board of Directors shall fill the vacancy of office by
appointment for the unexpired term of office.
E. The sports Directors will be elected by the General Membership
at the November Meeting. These directorships shall be;
(1) Baseball
(2) Softball
(3) Football
(4) Cheering
(5) Basketball
All Sports Directors will be entitled to a vote for any decisions
to be made by the Board. In the event that a Sports Director is
not elected at the November meeting, the Board of Directors shall
have the authority to attempt to locate and approve a director.
If the Board of Directors is not successful, the sport will be
cancelled for that year.
ARl'ICLE VI
Duties of Offiqe~s and Directors
A. PRESIDENT: The President shall be Chairman of the Board of
Directors and shall preside at all meetings of the association and
of the Board of Directors. The President shall preserve order and
shall decide all points of order that may arise. A majority of all
members present shall be required to reverse his decision. He
shall have the general powers and duties of supervision usually
vested in the President of a Corporation. He shall sign all
contracts and other documents authorized by the State of Virginia.
He shall serve as the corporations Registered Agent. He shall make
an annual report to the association and to the Board of Directors.
-
-
B. FIRST VICE PRESIDENT: The First Vice President shall preside
at any meetings of the association or Board of Directors in the
absence of the President. He shall assist the President in his
duties if the need arises. He shall be responsible for all
committees appointed by the Board. The First Vice President is to
be in charge of general membership, and serve on the By-Laws
Committee. He is responsible for setting up and coordinating all
general membership meetings and all sports banquets.
c. SE~OND VIC~ PRESIDENT: The Second Vice President shall be
responsible for all Fund Raising Projects. He shall appoint a Ways
and Means committee to help in the Fund Raising projects, if
needed. He shall make reports of Fund Raising Projects to the
Board at their monthly meetings.
D. $ECRETARY: The Secretary shall keep an accurate and legible
record of all meetings and proceedings and of correspondence that
may be authorized by the association or the Board of Directors.
The Secretary shall send out written notices of all meetings at
least seven days prior to such meetings. He shall be custodian of
all papers and documents required for the proper and effective
management of the association - past and present - and shall turn
same over in complete order to his successor.
E. TRE4SURER: The Treasurer shall collect and provide written
receipts for all monies coming into and out of the association and
keep a true and accurate record thereof. He shall be responsible
for depositing all money received at least once every ten days.
He shall make payment when authorized by;
A. An action by the membership
B. An action by the Board of Directors
All checks drawn on funds of the association shall be signed
by the Treasurer and President or a Vice President in his absence.
The Treasurer's records shall once a year be audited by an
independent auditor. The Treasurer shall be bonded by a reputable
bonding firm. The Treasurer is responsible for filing required tax
forms. The Treasurer shall submit a written monthly report to the
Board of Directors. The Treasurer shall prepare a detailed annual
report for the period beginning January 1 through December 31.
F. ATHLE~IC DIRECTOR: The Athletic Director shall be
knowledgeable of all sports. His duties will be to coordinate all
sports and act as a liaison between the sports Directors and the
Board of Directors. He is responsible for keeping an up-to-date
inventory of all uniforms and equipment.
-
-
G. SPORTS DIRECTORS: The duties and responsibilities of the
Sports Directors shall be set forth by the attached Rules and
Regulations. All Sports Directors are required to furnish rosters
of each team, in their respective sport, to the Treasurer, First
Vice president, and Athletic Director. They must formulate a "must
play" rule for their respective sport that is approved by the
parents at that sprots parent/Coaches meeting.
H. The Grievance Committee shall not have any member who is on the
Board of Directors, sports Director, their spouses, a coach, or a
cheering sponsor. The Grievance Committee shall determine what is
griveable. The findings and recommendations of the committee will
be forwarded to the Board of Directors for action. All
recommendations of the Grievance committee shall be binding on all
members of the association to include the Board of Directors. The
Grievance Committee does not have the authority to override or
change the By-Laws of the association, only to interpret them.
ARTICLE VII
Manaqement of Property
A. The Board of Directors shall manage, direct, and control all
property of the association.
B. A permanent record of all property and equipment owned by the
Hening Athletic Association shall be maintained and updated each
year by the Athletic Director.
ARTICLE VIII
Fiscal Year
A. The Associations fiscal year shall begin with the first day of
January.
ARTICLE XX
Meetings
A. A regular meeting of the Association will be held yearly in
November at a time and place designated by the Board of Directors.
Each member of the Association is to be notified in writing of the
meetings. Emergency meetings can be called by notification of the
general membership. All meetings will have at least seven days
prior notice.
-
-
B. The Board of Directors shall meet at least once a month, time
and place designated at the previous meeting.
ARTICLE X
Ouorum
A. General membership meetings: A quorum at a meeting of the
Association shall be 10% of the total membership, and shall include
at least five members of the Board of Directors.
B. Board of Directors Meeting: Fi ve members of the Board of
Directors shall constitute a quorum.
ARTICLE JI
Restrictions
A. This Association shall be nonpartisan, non sectarian and shall
wholly abstain from any political or labor affiliation or
endorsement for public office.
ARTICLE XII
Order Qf Business
A. The following shall be the order of business:
1. calling the meeting to order by the presiding party.
2. Roll call of officers
3. Reading of the minutes of previous meeting
4. Treasurer's report.
5. Communications (when required)
6. Unfinished Business
7. New Business
8. Closing of the meeting
ARTICLE XIII
Rules of Order
A. The rules contained in "Robert's Rules of Order" shall govern
the association on all cases to which they are applicable and in
which they are not inconsistent with the By-Laws of this
association.
-
-
ARTICLE XIV
Amendment~
A. Proposed amendments to the By-Laws of this association should
be prepared in writing by a By-Laws committee and presented at any
General Membership meeting. A majority vote of the membership
present shall be required to adopt or change the By-Laws or
Articles of Incorporation.
B. The By-Laws Committee shall consist of the First Vice President
and at least four other members. The First Vice President can not
serve as chairman of this committee. The By-Laws Committee shall
not include any other member of the Board of Directors or a Sports
Director.
HENING ATRT.F.TIC ASSOCIATION. IHC..
RULES AND REGULATIONS
A. Coaches
1. Coaches are responsible for the coordination and
supervision of practices.
2. Coaches are responsible for teaChing the fundamentals of
the sport along with sportsmanship.
3. Coaches are responsible for the physical and emotional
safety of participants during practice and games. This means that
fighting is not allowed, and that neither physical abuse nor verbal
abuse will be tolerated. No coach is to use profane or abusive
language toward their players.
4. It is expected that each coach will make every effort
possible to play all children as much as possible in all games.
playing time is particularly encouraged for children who
consistently attend practice, and who work hard and pay attention
at practices. The coach has no obligation to provide playing time
for children who often miss practice, exert minimal effort, fight
wi th other children, or who do not comply with rules. However, any
problem situation should be discussed immediately with parent in
an effort toward resolution.
5. Coaches are to turn in all paper work to the Athletic
Director at the times set up by the Athletic Director, including
~.
-
permission forms, Birth Certificates, etc.....
6. Coaches must actively show interest and support all fund
raising projects for this association.
7. Any coach involved in a fist fight with umpires, referees,
opposing coaches, association coaches, or any representative of
their governing body will be brought before the board within 7 days
for a decision of dismissal.
8. Coaches are responsible for the collection and returning
of ali uniforms and equipment at the times set up by the Athletic
Director.
9. All coaches are expected to abide by Hening and League
rules governing the sport they are coaching. FAILURE TO DO SO MAY
RESULT IN TERMINATION OF COACHING STATUS.
10. Any coach's actions considered detrimental to the Hening
Athletic Association, Inc. is subject to discipline from the Board
of Directors.
11. All Fees must be paid before a uniform or equipment can be
issued to the child.
12. Coach's are required to pick a Team Mother to help in the
collection of fees, fund raising, etc... These duties will require
alot of time and dedication; therefore, care must be taken in the
selection of a Team Mother.
13. All uniforms, equipment, and fund raising money must be
turned in before the child will receive a trophy. Limited
exceptions can be made, but must have prior approval of the Board
of Directors.
14. No coach is to be involved in coaching two sports or teams
at the same time without Board approval.
15. Failure to compy with these rules and regulations will be
considered in future coaching appointments for the Hening Athletic
Association, Inc.
B. Baseball Director
1. Propose a budget for approval by the March meeting.
2. Select all coaches necessary and bring their names to the
meeting for approval by the Board of Directors.
-..
-.
3. Maintain and keep accurate records of all equipment and
uniforms charged to you.
4. Be the voting representative at all Chesterfield Baseball
Clubs, Inc.(CBC) meetings.
5. Set up all practice times and fields.
6. Make sure all coaches are informed about the rules and
regulations of CBC and Hening Athletic Association, Inc.
7. Maintain accurate records on team rosters, inventory, money
collected, and expenditures (Give copies of all of the above to the
Treasurer.)
8. Report directly to the Athletic Director all problems
encountered.
9. Responsible for fields during baseball season.
10. Attend monthly meetings of the Board of Directors all year
long.
11. Responsible for dismissing coaches when such action
warranted at any baseball function.
12. Responsible for getting an assistant who will be of
handling the job in their absence.
13. Have a coaches meeting and parents meeting before the
beginning of the sport.
14. Critique coaches in writing to the Board of Directors the
end of the season.
c. Softball Director
1. Propose a budget for approval by the March meeting.
2. Select all coaches necessary and bring their names to the
meeting for approval by the Board of Directors.
3. Maintain and keep accurate records of all equipment and
uniforms charged to you.
4. Be the voting representative at all Chesterfield Girls
-
-
Softball League (CGSL) meetings.
5. Set up all practice times and fields.
6. Make sure all coaches are informed about the rules and
regulations of CGSL and Hening Athletic Association, Inc.
7. Maintain accurate records on team rosters, inventory, money
collected, and expenditures (Give copies of all of the above to the
Treasurer.)
8. Report directly to the Athletic Director all problems
encountered.
9. Responsible for fields during softball season.
10. Attend monthly meetings of the Board of Directors all year
long.
11. Responsible for dismissing coaches when such action
warranted at any softball function.
12. Responsible for getting an assistant who will be capable
of handling the jOb in their absence.
13. Have a coaches meeting and parents meeting before the
beginning of the sport.
14. critique coaches in writing to the Board of Directors at
the end of the season.
B. Football Director
1. Propose a budget for approval by the July meeting.
2. Select all coaches necessary and bring their names to the
meeting for approval by the Board of Directors.
3. Maintain and keep accurate records of all equipment and
uniforms charged to you.
4. Be the voting representative at all Chesterfield
Quarterback League (CQL) meetings.
5. Set up all practice times and fields.
6. Make sure all coaches are informed about the rules and
regulations of CQL and Hening Athletic Association, Inc.
-
-
7 . Maintain accurate records on team rosters, inventory,
money collected, and expenditures (Give copies of all of the above
to the Treasurer.)
8. Report directly to the Athletic Director all problems
encountered.
9. Responsible for fields during football season.
10. Attend monthly meetings of the Board of Directors all year
long.
11. Responsible for dismissing coaches when such action is
warranted at any football function.
12. Responsible for getting an assistant who will be capable
of handling the job in their absence.
13. Have a coaches meeting and parents meeting before the
beginning of the sport.
14. Critique coaches in writing to the Board of Directors at
the end of the season.
E. Basketball Director
1. Propose a budget for approval by the October meeting.
2. Select all coaches necessary and bring their names to the
meeting for approval by the Board of Directors.
3. Maintain and keep accurate records of all equipment
uniforms charged to you.
4. Be the voting representative at all Chesterfield Basketball
League (CBL) meetings.
5. Set up all practice times and courts.
6. Make sure all coaches are informed about the rules and
regulations of CBL and Hening Athletic Association, Inc.
7. Maintain accurate records on team rosters, inventory, money
collected, and expenditures (Give copies of all of the above to the
Treasurer.)
8. Report directly to the Athletic Director all problems
-
-.
encountered.
9. Responsible for courts during basketball season.
10. Attend monthly meetings of the Board of Directors all year
long.
11. Responsible for dismissing coaches when such action is
warranted at any basketball function.
12. Responsible for getting an assistant who will be capable
of handling the job in their absence.
13. Have a coaches meeting and parents meeting before the
beginning of the sport.
14. critique coaches in writing to the Board of Directors at
the end of the season.
F. Cheerleadinq Director
1. Propose a budget for approval by the March meeting.
2. Select all Sponsors and Co-Sponsors necessary and bring
their names to the meeting for approval by the Board of Directors.
3. Maintain and keep accurate records of all equipment and
uniforms charged to you.
4. Be the voting representative at all Chesterfield
Cheerleading League (CeL) meetings.
5. Set up all practice times and locations.
6. Make sure all sponsors are informed about the rules and
regulations of CCL and Hening Athletic Association, Inc.
7. Maintain accurate records on squad rosters, inventory,
money collected, and expenditures (Give copies of all of the above
to the Treasurer.)
8. Report directly to the Athletic Director all problems
encountered.
9. Attend monthly meetings of the Board of Directors all year
long.
-"
-.
10. Responsible for dismissing sponsors when such action is
warranted at any cheering function.
11. Responsible for getting an assistant who will be capable
of handling the job in their absence.
12. Have a sponsors meeting and parents meeting before the
beginning of cheerleading.
13. Critique sponsors in writing to the Board of Directors at
the end of the season.
G. Athletic Director
1. Exhibits the leadership of all Sports Directors.
2. Aiding the Sports Directors with the necessary record
keeping of their equipment charged to them.
3. Attend each monthly meeting of the Board of Directors.
4. Furnish first aid supplies to each Sports Director
sufficient to give each coach and maintain these supplies.
5. Responsible for inventory of all equipment and uniforms of
the Hening Athletic Association, Inc.
6. Assist all Sports Directors in any problems they may
encounter.
7. Purchase all trophies, and awards.
,-
'...
."",,
CHESTERFIELD COUNTY
Application for a Permit to Conduct
Bin~o Games or Raffles
The undersigned application, pursuant to ~18.2-340.1,et ~. of the Code of Virginia, requests the Boar~ of Supervisors
of Chesterfield County to issue a permit to conduct bingo games ~, raffles _, or both _ dunng the 1993--
calendar year. This application is for a new _ or renewal _ permit. In surJTJOn of this armlication. the avvlicant
offers the following information under oath:
1. Official name of organization: BRANDERMILL LIONS CLUB
2. Address of organization's headquarters (please include street address, city and zip code): P.O. BOX NO.
1599, MIDLOTHIAN, VA. 23112
3. Address where all records of receipts and disbursements are permanently filed: 4447 OLD FOX 'T'R A TT,:
MIDLOTHTAN, VA. ~~ll~
4. Names and address of owner of the property described in 3 above: GERALD D. CHOATE
4447 OLD FOX TRAIL, MIDLOTHIAN. VA, ?~11?
5. Address(es) where bingo games will be held or raffle drawings conducted (please include street address, city and
zip code:..:MTDI.OTHIAN' VA.
Ruritan Chili, Bailey Bridge Road, 23112
NOTE: THIS PERMIT IS VALID ONLY AT THE LOCATION DESCRiBED IN 5 ABOVE.
6. Dates or days of week and time when bingo games or raffles will be held at the above addressees):
WF.nl\TF.SDA Y
7.
Time patrons are admitted and sales begin:
7:30 ~o 10-00 P M.
8. Date when organization was founded: JULY 1, 1978
9. Has your organization been in existence and met regularly in Chesterfield County or an adjacent county, city or
town for two (2) years immediately prior to making this application? Yes 2L--. No_.
10. Is your organization currently and has your organization always been operated in the past as a non-profit
organization? Yes ~ No
11. Tax exemption status under the Internal Revenue Code (if applicable):
12. State the specific type and purpose of your organization: ~F.R'iTICE CLU.B-~ WE HELP THE BLIND
AND HEARING IMPAIRED---PROMOTF. DRTT~ ANn nTABETE'S .1!.W.1!.RENESS
13. If renewing a permit, were fmancial reports filed on time and in compliance with all applicable legal requirements?
Yes . No
14. List below gross receipts, if anv, from all sources related to the operation of bingo games or instant bingo by
calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: $
2nd qtr: $
3rd qtr: $
4th qtr: $
15. Officers of Organization:
Name
Address
Bus. Phone
Home Phone
Treasurer:
EDWARD A_ CHAPMAN 13601 WINTERBERRY RIDGE 711 6950 744 6950
MIDLOTHI~N, V~. 23112
?qO~ COVE RIDGE TRACE
MIDLOTHI^N, VA. 23112
13610 FOX CH^SE TERR~CE 744 7995 744 7640
MIDLOTHIAN VA. 23112
GERALD D. CHOATE ~47 OLD FOX T1<AIL
MIDLOTHIAN VA. 23112
Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles;
and who will be responsible for filing the fmancial report if the organization ceases to exist:
Name: DONiH,n G. TRAWICK Address:13613 WINTERBERRY RTD~F.. MTnT.orrTHAN VI\.
Home Telephone: 744 - 2585 Business Telephone: 739 - 5 7 91 ' "'
711 6917
President:
lstVice President: BARBARA VAN ORMAN
Secretary :
ROHKRrr A
MONK
/44-1btHj
16.
17.
Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than
another qualified organization pursuant to ~18.2-340.130f the Code of Virginia), partnership or corporation
of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or
raffles? Yes X--. No _ - over -
B. The organization r - t maintain and filed with the County's IT nal Audit D\.:partment complete records
of receipts and di,.~ .,ements pertaining to bingo games and r. _.s as required by State and County Law,
and that such records are subject to audit by the County's Internal Audit T)epart~ent? Yes X .
No . ----
C. The organization must remit an audit fee of 2 % of gross receipts with the Annual Financial Report not
later than December I unless gross receipts are less than $2,000? Yes~. No
D. The organization must furnish a complete list of its membership upon the request of the County's Internal
Audit Department or other designated representative of the Board of Supervisors? Yes L- No
E. Any organization found in violation of the provisions of Article 1. I of Chapter 8 of Title 18.2 of the Code
of Virginia. is subject to having such permit revoked by the local governing body? Yes --X- No
F. Any person violating the provisions of Article 1. I of Chapter 8 of Title 18.2 of the Code of Virginia. shall
be guilty of a Class 1 misdemeanor and any person violating the provisions of ~18.2-340.9shall be guilty
of a Class 6 felony? Yes X No
G. The organization must provide written notification to the County's Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes -X-. No
H. The organization must comply with the provisions of the current Chesterfield County Bingo-Raffle
Administrative Manual? Yes X No
18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal
documents which describe the specific purposes for which the organization is chartered or organized and mu~
complete the Resolution below.
19. Your organization must submit a check In the amount of $25.00 payable to Treasurer, Chesterfield County as an
application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the .attached permit and do you and each officer agree on
behalf of the organization to comply with each of the conditions therein? Yes X . No____
22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40. Chesterfield. Virginia
23832 or by hand to: Route 10 and Lori Road.. Administration Building. Room 503.
23. I hereby swear or affirm under the penalties of peIjury as set forth in ~18.2-434 of the Code of Virginia. that all
of the above questions have been completely answered and that all the statements herein are true to the best of
my knowledge, information and belief
WITNESS the following signatures and "ak ~
Sig",ture of Appli""," ~ a ~.- ,
Name: EDWARD A. CHAPMAN
Title: PRESIDENT
Address: 13601 WINTERBERRY RIDGE. MTDT.()'T'HTAN, VA. ?3112
Business Phone: 744-6950 Home Phone: 744-f)QC:;0
STATE OF VIRGINIA
CITY /COUNTY OF r'.hes+er F ; p I d
TO-WIT:
Subscribed and sworn to before me, Rebecca 1) t301 hu..~s
City/County and State aforesaid, this I d. day of ma..y
~hLc.('[) ;() Go Ih llJ ~ )
I Notary Public
My Commission Expires: did q L q 1b .
a Notary Public in and for the
,199~
ALL APPLICANTS MUST BE AUTHORIZED BY AN OFFICER OR DIRECTOR OF
THE ORGANIZATION TO APPLY FOR THE PERMIT ON BEHALF OF THE
ORGANIZATION. APPLICANT MAY NOT BE AN AUTHORIZING SIGNATORY.
RESOLUTION
BE IT RESOLVED THIS 11 th day of
MAY
,199 3
(date resolution passed), that
EDWA~D A. CHAPMAN
is hereby authorized to apply to the Chesterfield County Board of Supervisors
for a bingo/raffle permit on behalf of this organization for the
'"
Revised 10/1/92
"-
-
Barbara E. King
Office of the County Attorney
Administration Bldg. Room 503
P.O. Box 40
Chesterfield, Va. 23832-0040
Re: Bingo Pennit Application
Dear Ms. King,
These are the items requested for the bingo pennit application we submitted to the county in June.
I will also contact Lions International for any legal documents they may have to verify our club.
We would also like to change the location of the Bingo game to the Rurltan Club on Bailey Bridge Rd.
If you would please let me know what needs to be done to change that on the application. You may call me at
739-5791 or write Donald Tmwick, 13841 Hull 81. Rd., Midlothian, Va. 23112. If you would contact me about any
thing else that needs to be done, it would probably expedite things considerably.
Thank you for your assistance.
Sincerely,
() _ ~1!J /'!;/ /{. ~."~c,.f.-,oi;
li~/V~~ ~,
Donald G. Tmwick
'!O ,\G 1118 79<<
.sc"\ o~}
~ ~
(fry ... ~ 't
:? ~ /{~~.fj. ~
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~~ ~.JJ.' 0)
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'011
.("es~1:/
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~
-
RE~ ..IRT OF CHARTER MEMBl:.riS
-
;
.Branderm111
STATE on
COUNTRY_
Virginia
~LUB
L.ocated ai
Midlothian (Chesterfield County)
City
Statl'
Va.
/f~
~
DIS]'" ~:~__ IL\TE 6i!__ J!l 7~
USA
(:ollntry
PLEASE LIST PAID CHARTER MEMBERS IN ALPHABETICAL ORDER
LIST TRANSFER AND FORMER CHARTER MEMBERS ON SEPARATE REPORTS (GIVE NAME OF FORMER CLUB)
NAME
PRINT NAMES CORRECTLY
ADDRESS
(SHOW ZIP CODE FOR U.S. CLUBS)
'rR.ANSF ill l.{E2mEHS
H. Clem Carlisle
(Bon Air-Midlothian) Va.
02 Hickory Nut Point
li.dlothian, "ip-.. 23113
3620 Northwich Dr.
'1idlothian, Vi),. 23113
Edward M. Nettleton
(Richmond West Breakfast) Va.
---------.-.-----------------.--- ._, ..._._-_.__.._.._.._-_.__._----~-_._._-
".MARK..
Page 1
C-21.A 20M 2.76
(l111l~IAll'lIIHICAIION 01 liONS INllHNAflllNAl
CLASSIFICATION
Sit 1 C!1man
Vlce PreR.
Hoanoke, Virginia
Address
P, Ifl ~,.rj If! Ij .~ P.
-
-
~w
#
RE~ JRT OF CHARTER MEMBt..~S
/m~
W
.,;
CLUB
Brandermill
STATE (J ({
COUNTRY
Virginia
D!ST 24-B I !\TE 6// 1\1 78
- . . "---- ----
Located at
lvIidlothian (Chesterfield County)
City
Va.
USA
St"l!'
( ~(>llllll'y
PLEASE LIST PAID CHARTER MEMBERS IN ALPHABETICAL ORDER
LIST TRANSFER AND FORMER CHARTER MEMBERS ON SEPARATE REPORTS (GIVE NAME OF FORMER CLUB)
NAME
PRINT NAMES CORRECTLY
ADDRESS
(SHOW ZIP CODE FOR u.s. CLUBS)
CLASSIFICATION
FJltHER. N'ill~B1.t~
Roger L. PerlJ"
(River Hills, N. C.)
~315 Northwich Ct.
Mid1oth~11 V~. 23113
S":I.1';)~i :igr.
iiemington B. i'anson
(Bronxville, N. Y.)
13606 Quail ~{ead<.)ws lane
Mid1othia:l} -Il-:. 23113
it<)t.'Lroo Hosp. Adm.
REMARKS: Page 2
~<~.tl~J r:-r.LFII 'h
Extellsioll H"pr('SI'll(ativ" or () galli/PI' -
Roanoke, Virginia
:\ddr!'ss
C-21-A 20M 2.76
OFFICIAL PUB1ICA1ION OF LIONS INTERNA T IONAL
Printed 11"1 U. S A
..II....~_._......
-
--
REPORT OF CHARTER MEMBERS
:I
STATE OR V .., 24-13 6/7. 78
._ COUNTltY _~~gl.n~~____ !lIST' ._"_ D.\TE__._\~l.-
ctUB Brandermill
LC)l'.ltl'd ,It
Midlothian (Cheeterfield County)
Va.
USA
---...-..-... ---.-----.----..---....---
.--------...----
t.'()ulliry
Slat..
PLEASE LIST PAID CHARTER MEMBERS IN ALPHABETICAL ORDER
LIST TRANSFER AND FORMER CHARTER MEMBERS ON SEPARATE REPORTS IGIVE NAME Of fORMER CLUB)
City
Phillip M. Cook
Harold 11cIntire Cruse
Richard E. Franklin
John M. Harris
Walter T. Hurt
Gary T. Jennings
stephen R. Jones
James M. Keeton, Jr.
Edward Peter Kennedy, Jr.
Dennis B. Iacey
Samuel W. Lee., Jr.
George H. McNeal, III
Stanley l{. Uilam
Jolm J. H1tchell
Mons W. OlBon
Jerry W. (Wen
Harry A. Raddin, Jr.
Eddy Paul Rice, IV
Will1am H. \':ebb
John 1<1. Williams
---~=::=====--=--==--,-.~=:.:=--=:~"=~.:_--=::========
ADDRESS ~__~_LA5SIFICATION
(SHOW ZIP CODE FOR U.S. CLUBS) _
01 Hickory Nut Ct., Hidlothian, 2 13 Dentist
906 lfillridge Pk.wy., east, If Dentist
3803 Winterberry Ridge Dr., ., V.fg. Etep.
3706 Quail Meadow lane,:' Sales ilep.
701C Surador Ct., l1ichmond, 23223 Banker
902 l'1illridge Pkwy., t-1idlothian, 2 13 Dentist
3606 Timber Hidge Ct., 'I Sale a llep.
Y700 Hickory Nut Point, II Dentist
511 Quail Hill Ct.," Sales ilep.
919 Timber Ridge H.d., II U. s. Secret Sar.
3715 Hickory Nut Point,:t Stockbroker
04 Hickory Nut place,"' Attorney
3408 Poplar Grove Place, II Engineer
)00 Heathbrook ct., II Insurance Agent
58 Old Fox 'rrail, II Insllra~e" Agent
810 Timber Ridge H.d., II fleal tor
911 Timber Ridge Hd., II Orthodonti 5 L
037 Poplar Grove Rd., II Attorney
13714 \':interberI7 Ridge Dr., II Dentist
05 Peppercorn itd.., II Sales n.ep.
c=
NAME
PRINT NAMES CORRECTLY
~fJAt-D
.Jolvr-
P U- (t'- r.f
efl-A- (tOE'
j 1H1"'e-)
~()6~f
-r IZ At-V , ci:.
~
GiZI"l'--'t"
"nf\JS Lt~
I( (.'1 at
1~4Vt~
K~A?~
~
REMARK.. ~e 3
Club will hold regular meetings on the first and third Tuesdays, with the meeting place
to be decided later. The Charter Roster will remain open until August 21, l'178.
c'. ,
G-' .t<.'_ {(zf
~ ~.
. ,
J, /u 6..
2 Former Members @ $5
2 Transfer Members @ $5
20 New M8Ilbers @ $10
'24
Checks attached $220
$ 10
10
200
~;200
Ext<.nsi"n IV.I'....s'.lllativ.. Dr rgani"..r
i.toa.noke, Virginia.
:\ddress
Punted HI USA.
. ~ ~'''',,'''''Jl(\N~INrnmAII0NAl
-
-
.".~~
-
~
The ~ernational Association of U'-'s Clubs
ApPlication for Lions Club t.narter
Name of proposed club Bra~ndermill Lions Club
(City) (State)
Located at Midlothian~_ Virg:i.nia --.-?_3113
(City) (State)
(Country)
I ""ARTER APPROVAL DATE
ll'::'"t,~::::,:;~:-~:
Date May 25, 1978
(Country)
Requested specific boundary lines of the area covered by this club are as follows:
Bra.ndermi1l Estates (aee enclosed map)
North
South
East
West
District 42 4-H Re,gion
Bon-~ir Midlothidn
Sponsoring Club
II
-,. oed s rXaG.e. 'll.1"n".boJ. _ I +.
~v ,,' '}iJ.T;(,Ot-~ ~i~~li.~-oecr.e )(!.r-r-
l!;ctward u. he'Je.r, ~ens~on ",ha.irmn
01 gani/t:r and / or Fxtcn,iun Rt:prc,elltatin:
President H. Clem Carli51~
(Name)
l' .0. Box 2.s7LJj_-!:~12_~bi<,_m, 'Yd. 23113
(Complete Mailing Address)
Secretary Georqe t;.?c"t~al, :n.l
(Name)
;1204 :;ickoC'~lt~),J(:~_:'ijl()tl;idn, Va. ;23113
(Complete Mailing Address)
Treasurer_ L"eQrg~_J1_,,"_1::c~l~Q,_~_____.I J~J.
(Name)
4~9~_tL~<::~(!ry j~u't: "lace, !:,i;J;-()L):~l:~~_l 'lJct. 2311-
(Complete Maillllg AddresH)
UNDER ASSOCIATION RULES, CHARTER MEMBERSHIP WILL BE CLOSED 90 DAYS AFTER DATE OF APPROVAL OF APPLICATION OR AT
TIME OF CHARTER PRESENTATION, WHICHEVER OCCURS FIRST.
Charter Presentation Dateu.
Charter Night Chairman Jh~. ..1dme S ':] l!ui e et;QD_, J L ·
President of
SPONSORING CLUB I.. Larry Holcolitbc~,
(Nam(>)
4 C. 1 . " , ..."> '_J, ') 3 5
2" :.: 1 l'r J. ton ..l!;' VIS, ,ci..cbL(OC";.l L '.qJ. ...
(('om"IP((.l\1ailill~ ;\ddn'~sl
CUIDINC LION Douglds 1/. rlowman, 3018 N. d"ttlebrJ.t.tc;]e ;Zd., i':ichmoT)'::!; Va.
(Nail...) ((~olll"lP(f' i\'lailill/~ Addn'ss) 23224
.------"--'=-=--===c:.:=::c--ltUi !.:..,cUffs ion r:wa-rct----=:,'"'--=---
EXTENSION AWAHDS
AS RECOMMENDED"--,~~!__t::sh'(dX(L~.__li~J'~~-L-]..-~? _rJ~!~~Q(;){L L~ll~ t Eict-lr,~on~LJw_:~~..!.,____
BY THE DISTRICT (Name) (Complete Mailing Address) 23229
GOVERNOR TO BE
ISSUED TO:
_~;J;~ben R. '1'i19mas.~700
(Name)
"-<u.:,,:L 1 1"10:' ;;:c:klW t::... ~",1_~}~_ t
(Complete Mailing Address) V", .
'",le: loth L:;tn,
23113
Above proposed club is needed in the community, has reasonable prospects for success, has a planned activity in
the community, and is hereby recommended and approved for charter application. .' ",.. .
i ,,'. / /~. ,..... ;..,/' '---~.
Presidenf (: /" I ! /1/1 I { . if" .
! . ,,-.. (1;re.:~ '
1------- ATTEST: Se('rdmy -' " I,-:_~~'.~?__:.
.~--->
DISTRICT COVEHN()H l~~'l L ~
0761
Shlppllll' Nolin' Nil F
I )al('
1\1~lY'
1",
(. ,.J .
.l.?7U
BE(~INNIN(; DATE OF INTEliNA'I'IONAL I'lm CAPITA TAX
II is lIndl'l.'tOlld that lhl' scmi-annllal pel L'apita lax ,hall be pllHalL'd 101 the 1l'lIlaillillt' 11I01l1h\ 01 the sellll,lllllllal peliod cm!in!! .JlIlle
30 nr !kL'cmbl'r ,~I. as thL' east: lIlay bc" "J he dllc, oj eaeh IllL'mber shall hl'gln olllhl' lil',l day 01 lhe monlh !ollowing Ihl' Illolllh Ihal his
llame i, reported 10 the Illlclllational OlliL'L'" "I he plO-ralL:d dlles will be 66-2/1([ per 1lI011lh, phi' 2W (lwl j1111-latablc) 101 the lntL'rna"
t iollal Con Vl:nl ion 11I!1(L
\1-3K .\ 20\1 R 77
OFFICIAL PUBliCATION OF liONS INTERNATlONAL
Printed in USA.
~--_.~.~.. .
.....
e.
RF,.aORT OF CHARTER MEM~RS
.
~
NAME
OF CLUB
Branderm1l1
STATE OR
COUNTRY
Virginia.
Dlsr 24-B _ DATE 6il
1C) 78
'-
Located at
Midlothian (Chesterfield County)
City
Va.
USA
Statf'
Country
PLEASE LIST PAID CHARTER MEMBERS IN ALPHABETICAL ORDER
LIST TRANSFER AND FORMER CHARTER MEMBERS ON SEPARATE REPORTS (GIVE NAME OF FORMER CLUB)
NAME
PRINT NAM ES CORRECTL Y
ADDRESS
(SHOW ZIP CODE FOR U.S. CLUBS)
CLASSIFICATION
Edward M. Nettleton
(Richmond West Breakfast) Va.
TRANSF ill MEMBERS
~u2 Hickory Nut Point
~dlothian" ~-~.. 23113
~3620 Northwich Dr.
fidlothian, 'Ill. 23113
Set 1 e~JllU1
H.. Clem Carlisle
(Bon Air-Midlothian) Va.
Vlce Pres.
-
--.-....------.--------.".------.-------------..-.---. ----.
-.----
ItI:MAIIK.. Page 1
Roanoke, Virginia
Address
C-21-A 20M 2"76
OfllCIAI PlJBLICAIION Of liONS INIIHNATIONAl
Pfln!~1j In Ij _ '~ fA.
-~
--
~
"~.-
.
Rr'~ORT OF CHARTER MEMr-"RS
-
NAME
OF CLUB
Brandermill
STATE OR
COUNTRY
Virginia
_ DIST: _24-~ \).\TE 6n
19 78
Located at
l<1idlothian (Chesterfield County)
City
Va.
USA
State
Country
PLEASE LIST PAID CHARTER MEMBERS IN ALPHABETICAL ORDER
LIST TRANSFER AND FORMER CHARTER MEMBERS ON SEPARATE REPORTS (GIVE NAME OF FORMER CLUB)
NAME
PRINT NAMES CORRECTLY
ADDRESS
(SHOW ZIP CODE FOR U.S. CL.UBS)
CLASSIFICATION
F Ja.~1ER MD~BER.S
Roger L. Perry
(River Hills, N. C.)
~315 Northwich Ct.
Midloth~i, V~. 23113
S~l~r. ::;g:r..
Remington B. ilanson
(Bronxville, N. Y.)
13606 Quail Meadcws Lane
Mi.dlothia;l J V."),. 23113
tlat.i.roo. Hosp. Adm.
REMARKS: Page 2
(~~-C.j,~tr:(.L:J{ 'h
ExLcnsiol1 f{cpresl}ntative or () ganizer _./
Roanoke, Virginia.
Address
C-21-A 20M 2-76
OFFICIAL PUBLICATION OF LIONS INTERNATIONAL
PJlnled 10 U"S.A"
----
o
- · D~ ".
"-~
Rr'"""'ORT OF CHARTER MEM"-~RS
NAME
OF CLUB
STATE OR
COUNTRY
BrandermUl
Virginia
DIST' 24-B
L(l(\ltl'd dt
M1dlothian (Chesterfield County)
Va.
USA
CoulIlry
City
Slat..
o
DxrE
6/7
19 78
PLEASE LIST PAID CHARTER MEMBERS IN ALPHABETICAL ORDER
LIST TRANSFER AND FORMER CHARTER MEMBERS ON SEPARATE REPORTS (GIVE NAME OF FORMER CLUB)
NAME
PRINT NAMES CORRECTLY
ADDRESS
(SHOW ZIP CODE FOR U.S. CLUBS)
Phillip M. Cook
Harold McIntire Cruse
Richard. E. Fra.nklin
John M. Harris
Walter T. Hurt
Gary T. Jennings
Stephen R. Jones
James M. Keetm, Jr.
Fdward Peter Kennedy, Jr.
Dennis B. Iacey
Samuel W. Lee", Jr.
George H. McNeal, III
Stanley M. Milam
John J. Mitchell
Mons W. Olson
Jerrr W. (Wen
Harrr A. Raddin, Jr.
&1dy Paul Rice, IV
William H. rlebb
,John 14. Williams
01 Hickory Nut Ct., }.1idlothian,
906 Hillridge Pkwy., east, II
3803 Winterberry Ridge Dr., '1
3706 Quail Meadow lane, II
701C Sura.der Ct., Hichmond, 23223
90.2 Millridge Pkwy., l-1idlothia.n, 1.3
.3606 Timber Hidge Ct., "
3700 Hickory Nut Point, "
5ll Quail Hill Ct., II
919 Timber Ridge rI.d., "
3715 Hickory Nut Point, II
04 Hickory Nut Place, tl
3408 Poplar Grove Place, "
300 Heathbrook Ct., "
58 Old Fox Trail, II
3810 'l'imber Hidge H.d., II
911 Timber Ridge B.d., II
037 Poplar Grove Rd., "
13714 vJinterberry Ridge Dr., "
05 Peppercorn Rd., "
(IZ Au), CK.
t;)JWAf,D
.JD~
PI/- cU-lf
eflA. rC:,F
j~es
~o6ee('"
I-~
(;; ,'2ft-1"
17NS U::~
I( t^1. u1
/)1Z4-Dl~
K~#J~
~
CLASSIFICATION
Dentist
Dentist
Mfg. Rep.
Sales i1ep.
Banker
Dentist
Sa.les llep.
Dentist
Sales Rep.
U. S. Secret Ser.
Stockbroker
Attorney
Engineer
Insura.nce Agent
Ins11ranefl Agent
Realtor
Orthodontist
Attorney
Dentist
Sales Itep.
IUEMAltK., Page 3
Club will hold regular meetings on the first and third Tuesdays, with the meeting place
to be decided later. The Charter Roster will reIllain open Wltil August 21, 1'178.
~ ~=~e~-:::r: :5$5 $ ig C'A~t~/-e~f. i,. i~L ~
20 New Menbers @ $10 200 Extension Rl'presPlltative or rg,mizer
---- Hoanoke, Virginia
24 ~i 200
Checks attached $220 Address
C-21-A 20M 2-76
Off tCIAt rUllllCA liON Of LIONS IN fLRNA IIONAL
Printed In IJ S A"
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LAW Of"f"ICES
FRANK W. HAROY
RUSSEL.L ALTON WRIGHT
WALT!:.... J. McGRAW
RANDOLPH II. CHICHI[STI!:R
ROB~AT IE. E:.ICHIER
..JULIOUS P. Sfl4ITH, ..JR.
SA....UEL W. HIXON,DI
FIELDING L.. WIL.L.IAM$. .JR.
W. SCOTT STREET.I.D:
.JAtw4E5 \I. ME.ATH
PHILIP 01:.. '-OMI[
"O.I[NT L,.. MUSICK, .JR.
W.AL Tl[R H. NYL.AND
DAVID ... .JOHNSON
WIL.L.IAM H. SCHWAAZSCHIL.D. D:I
SANDY T. TUCK&R
A. HART L.EE.
THEODORE L. CHANDLER. .JR.
CHARL.ES L. CABELL
CHANNING ..J. "'ARTtN
WILLIAMS, MULLEN 8: CHRISTIAN
A PROFESSIONAL CORPORATION
LEWIS C. WILLIAMS (1875-IQl5Ql)
.JAMES MULL.EN (1875-lliUS7)
STUART G" CHRISTIAN 1I883-UU171
UNITED VIRGINIA BANK BUILDING
FIFTEENTH FLOOR
FRED G. POLL....RD
R. E. CABEL.L, .JR.
COUNS~l.
919 EAST MAIN STREET
p" 0" Box 1320
RICHMOND, VIRGINIA 23210
TELI:PHONE 643-1991
ARI:A. CODE 804
STI:PHl[N E. ...AIL.
".NDOL..PH H. L.ICKEY
DAVID E. HAGL.E
MARGARET I. BACIGAL
LYNN F. .JACOB
WILLI"'''' oJ. PANT~LE.
A" .ROOKS HOCK
WAL TI[.R L.. SMITH
LAWRENCE .J. "ECK
"O.E"T E. SPICER. .JR.
A" "ETER ."ODELL
August 25, 1986
Alan Lackner
3206 Fox Chase
Midlothian, VA
Drive
23113
Re: Brandermi1l Lions Club, Inc.
Dear Mr. Lackner:
Enclosed herewith are the Articles of Incorporation and
Bylaws for the above capt:ioned corporation.
Theodore L. Chandler, Jr. requested that I update the
articles to reflect changes in the Non-Stock Corporation Act.
Please note, that this has been done.
Also, we are unclear on whether or not the Articles of
Incorporation were ever filed or signed. If the Articles
have been filed with the State Corporation Commission please
contact either me or Ted Chandler at your earliest convenience.
If, on the other hand, you have not filed the Articles, review
the ones enclosed and have them filed once you have selected
directors.
If I can be of further assistance,
Very truly yours,
kfL- f! 4
. Susan P. Pegeas
Paralegal
SPP/rno
Enclosure
~
,..~
ARTICLES OF INCORPORATION
BRANDERMILL LIONS CLUB, INC.
* * * * *
The undersigned, desiring to form a non-stock
'corporation under the prov isions of Chapter 10 of Title 13.1
of the Code of Virginia of 1950, as amended, sets forth the
following:
1. The name of the corporation is BRANDERMILL LIONS
CLUB, INC.
2. The purpose for which the corporation is organized
is to function as a community service organization
associated with the International Association of Lions
Clubs.
The foregoing statement of purpose shall not be
considered as limiting or restricting in any manner the
powers conferred upon corporations by Chapter 10 of Title
13.1 of the Code of Virginia and, therefore, the corporation
shall have the power to conduct any or all lawful affairs,
not required to be specifically stated in these articles of
incorporation, for which corporations may be incorporated
under such Chapter.
3. The corporation shall have such classes of
membership which shall possess such voting rights as shall
be provided in the by-laws of the corporation.
-
4. The post of"" adck~sa of "(:hf' ,,:_,
4. r~~ pvsc oifice address of th~ initial registered
office of the corporation is P. O. Box 1320, Suite 1500,
United Virginia Bank Building, 919 East Main Street,
Richmond, Virginia 23219, which is located in the City of
Richmond. The name of its initial registered agent is
'Theodore L. Chandler, Jr., who is a resident of Virginia and
a member of the Virginia State Bar and whose business
address is the same as the address of the initial registered
office of the corporation.
5. The number of directors constituting the initial
Board of Directors shall be
TEN
(~). Thereafter
the Board of Directors may be composed of such number of
directors as may be from time to time set up by the by-laws
of the Corporation. The names and addresses of the persons
who are to serve as the initial directors are:
Robert S. Hall
John T. Holden
Charles E. Harrigan
Richard S. Dove
Bruce D. Johnson
Allan B. Lakner
A. Edward Moorer
Thomas W. Orr
Donald R. Vipperman
Anthony M. Giordano
6. Each director and officer shall be indemnified by
the corporation against liabilities, fines, penalties and
claims imposed upon or asserted against him (including
amounts paid in settlement) by reason of having been such a
director or officer, whether or not then continuing to do
so, and against all expenses (including counsel fees)
-2-
I
.."';:~-.""._.'"" "" ---::;ooc..-" "
.-
"
creditor and his executors and administrators. The right of
indemnification hereby provided shall nQt be exclusive of
any other rights to which any director or officer may be
enti tIed.
INCORPORATOR:
-4-
\,-
'-
~
-
....
--
Shari/RHL2:D3/BrandLaw
<'"
BY-LAWS
OF
BRANDERMILL LIONS CLUB, INC.
*
*
*
ARTICLE I
Membership
The annual meeting of the members of the Corporation shall
be held on the Second
Tuesday
in July
in each year.
\
Regular meetings shall be held not less frequently than
twice each month. All meetings of the members shall be held at
the time and place affixed by the Board of Directors.' The time
and place and, in the case of a special meeting, the purpose or
purposes for which the meeting is called, shall be stated in the
notice or waiver of notice of each meeting; and, unless such
notice is waived in the manner prescribed by law, it shall be
given in writing not less than ten nor more than fifty days before
the date of the meeting (except as a different time period is
specified by law), either personally or by mail, by or at the
direction of the President, the Secretary or the persons calling
the meeting, to eacb .nember of record. Meetings of the membership
shall be held whenever called by the President, by majority of the
Dir~ctors, or by at least one-tenth the total membership acting in
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unison. A majority of the members shall be deemed to constitute a
quorum for the transaction of business. Less than a quorum may
adjourn the meeting to a fixed time and place, no further notice
of any adjourned meeting being required. Each member shall be
entitled to one vote in person or by proxy.
The Membership books may be closed by order of the Board of
Directors for a period not to exceed fifty days preceding any
members' meeting for the purpose of determining members entitled
to notice of or to vote at any meeting of members or any
adjournment thereof or in order to make a determination of members
for any other proper purpose. In lieu of closing the membership
books, the Board of Directors may fix in advance a date as the
record date for any such determination of members, such date to be
not more than fifty days preceding the date on which the
particular action requiring such determination of the members is
to be taken.
The President shall preside as chairman over all meetings
of the members. If he is not present, the senior-most Vice
President in attendance shall preside. If none of such officers
are present, a Chairman shall be elected by the meeting. The
Secretary of the Corporation shall act as secretary of all the
meetings if he is present. If he is not present, the chairman
shall appoint a secretary of the meeting. The chairman of the
meeting may appoint one or more inspectors of the election to
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determine the qualification of voters, the validity of proxies,
and the results of ballots.
There shall be five (5) classes of membership as follows:
A. Active: A member entitled to all rights and privileges
and subject to all obligations which membership in a Lions Club
confers or implies. without limiting such rights and obligations,
such rights shall include eligibility to seek, if otherwise
qualified, any office in the Corporation, the Lions Club District
of which the Corporation is a member, or The International
Association of Lions Clubs and the right to vote on all matters
requiring a vote of the membership; and such obligations shall
include regular attendance, prompt payment of dues, participation
in Corporation activities and conduct reflecting a f~vorable image
of the Lions Club in the community. All Active Members shall pay
such dues as the Corporation may charge, which dues shall include
District and International dues.
B. Member-at-Large: A member of the Corporation who has
moved from the community or, because of health or other legitimate
reason, is unable reguarly to attend Corporation meetings and
desires to retain membership in the Corporation, and upon whom the
Board of Directors of the Corporation desires to confer this
status. This status shall be reviewed each six months by the
Board of Directors. A Member-at-Large shall not be eligible to
hold office or to vote in District or International meetings or
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conventions, but shall pay such dues as the Corporation may
charge, which dues shall include District and International Dues.
C. Honorary: An individual not a member of the
Corporation, having performed outstanding service for the
community or the Corporation, may be designated as an Honorary
Member. The Corporation shall pay entrance fees and international
and District dues on such a member, who may attend meetings, but
shall not be entitled to any privileges of Active Membership.
D. Privileged: A member of the Corporation who has been a
Lion for fifteen or more years, who, because of illness,
infirmities, advanced age or other legitimate reason as determined
by the Board of Directors of the corporation, must relinquish his
Active status. A Privileged Member shall pay such dues as the
.
Corporation may charge, which dues shall include District and
International dues. He shall have the right to vote and be
entitled to all other privileges of membership except the right to
hold Corporate, District or International office.
E. Life Member: Any member of the Corporation who has
maintained continuous Active membership as a Lion for 25 or more
years and has rendered outstanding service to the Corporation, the
community, or the International Association of Lions Clubs; or any
member who has maintained such continuous Active membership for 20
or more years and has served as an Officer of the International
Association may be granted Life Membership in the Corporation upon
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(1) recommendation of the Corporation, (2) payment by the
Corporation to the International Association of the designated fee
in l~eu of all future dues to the Association, and (3) approval by
the International Board of Directors. Nothing herein shall
prevent the Corporation from charging a Life Member such dues as
it shall deem proper.
A Life Member shall have all privileges of Active
membership so long as he fulfills all obligations thereof. All
International Presidents who are members of this Corporation, upon
retiring from office, shall automatically become Life Members.
No person shall simultaneously hold membership, other
than Life or Honorary, in more than one Lions Club; and no person
shall simultaneously hold membership, other than Honorary, in a
Lions Club and any other service club of like character.
ARTICLE II
~oard of Directors
The affairs and business of the Corporation shall be under
the control and management of the Board of Directors which shall
be elected at the annual meeting of the members or at any special
meeting held in lieu thereof. The number of the Directors shall
be TEN . This number may be changed at any time by amendment of
these By-Laws. Directors must be members. Directors shall hold
office from July 1 to June 30 of the next succeeding year, unless
sooner removed. A majority of the Directors shall constitute a
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quorum. Less than a quorum may adjourn the meeting to a fixed
time and place, no further notice of any adjourned meeting being
required.
The members at any meeting called expressly for the
purpose, by a vote of the majority of those present at said
meeting may remove any Director who was elected by the membership
and f~ll the vacancy thereby created. Any vacancy arising among
the Directors may be filled by the remaining Directors unless
sooner filled, in the case of a Director elected by the Member-
Ship, by the members in meeting.
ARTICLE III
Committees
The Board of Directors may designate, by resolution adopted
by a majority of all the Directors, two or more of the Directors
who, together with the President, shall constitute an Executive
Committee. The Executive Committee, when the Board of Directors
is not in session, may exercise all of the powers of the Directors
except to approve an amendment of the Articles of Incorporation or
to adopt a Plan of Merger, Dissolution or Consolidation, and may
authorize the seal of the Corporation to be affixed as required.
The Executive Committee may make rules for the holding and conduct
of its meetings, the notice thereof required, and the keeping of
its records.
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ARTICLE IV
pfficers
The members, at their annual meeting, shall elect a
President (who shall be one of the Directors), a 1st Vice
President, a 2nd Vice President, a 3rd Vice President, a
Secretary, a Treasurer and such other officers as they may deem
proper. No officer shall hold more than one office. All officers
shall serve for a term of one year from July I to June 30 of the
next succeeding year unless they sooner resign or are removed from
office. Vacancies among the officers shall be filled on an
interim basis by the Directors until such time as the members can
meet and elect a successor.
The President shall be the chief executive officer of the
Corporation. He shall attend and preside at all meetings of the
Board and of the Membership, exercise general supervision over the
property, business and affairs of the corporation, and do every-
thing and discharge all duties generally pertaining to his office
as the executive head of a corporation of this character, subject
to the control of the Board of Directors and the members of this
Corporation. He shall at each annual meeting of the members
render a general report of the Corporation's condition.
In case of the absence of the President, or his inability
to act, his duties shall be performed by the most senior Vice
President in office, who shall, in that event, have and exercise
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all the above specific powers of the president. The vice
President shall perform such other duties as may be prescribed by
these By-LawS, or by the Board of Directors.
In the absence of both the president and any Vice
President, the Board of Directors may designate some other of
their number to discharge such executive duties as may be required
for the time being.
The Treasurer shall have charge and custody of the funds,
securities of whatsoever nature, and other like property of the
corporation; he shall endorse such checks, notes and billS of
deposit onlY as may be required for the business of the Corpora-
tion; he shall have the authority to collect the funds of the
corporation, and shall deposit same in such bank or banks as the
.
Board may designate, and the same shall not be drawn therefrom
except by checks to be signed in the manner designated herein.
The Secretary shall keep a bOOK containing the names of all
persons who are now or may hereafter become members of the Cor-
poration, showing their place of residence and the time when they
respectivelY became members of the Corporation; he shall keep a
record of the proceedings of the meetings of the members and dir-
ectors of the corporation and of the executive committee; he shall
have charge of the seal of the Corporation, and shall perform such
other duties as pertain to said office or as the president or
Board of Directors may, from time to time, require.
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ARTICLE V
Initiation Fees, Duties. and Assessments
This Corporation shall be supported by the initiation fees,
annual dues, and assessments paid by the members, and by any other
related funds which do not affect the tax exempt status of the
Corporation. The Corporation may not obtain funds from any other
source1 provided, however, funds may be borrowed by the
Corporation from such sources and upon such terms as are approved
by the Board of Directors when such funds are necessary to the
operation of the Corporation.
An initiation fee in an amount to be determined by the
Board of Directors may be charged to each new member upon his
being approved for'membership and prior to his acceptance into
membership. Each member shall pay annual dues in the amount and
at such time as shall be directed by the Board of Directors. In
addition, the officers may at any time assess of the members a set
amount f9r any special function of the corporation. The Board of
Directors may prescribe rules pertaining to treatment of members
who become delinquent in the payment of dues or other assessments.
ARTICLE VI
Checks, Notes and Drafts
Checks, notes, drafts and other orders for the payment of
money shall be signed in the name of the Corporation by such
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persons as the Board of Directors from time to time may authorize.
The signature of any such person may be a facsimile when author-
ized by the Board of Directors.
ARTICLE VII
Fiscal Year
The fiscal year of the Corporation shall end on December 31
in each year.
ARTICLE VIII
Corporate Seal
The corporate seal of this Corporation shall consist of two
concentric circles around the inner edge of which shall be in-
scribed the words "Brandermill Lions Club, Inc." and "Virginia"
and across the center thereof the word "Seal", in the design and
form now here impressed upon the margin of this page.
ARTICLE X
}\mendments
These By-Laws may be altered, amended or repealed by a vote
of the majority of the whole number of Directors at any meeting of
the Board of Directors, or by the members at any special meeting,
when notice of such proposed amendment has been given in the
notice calling said board meeting or said special meeting of the
members, unless the same shall be waived in the manner prescribed
by law, or by the members at any annual meeting.
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ARTICLE IX
Membe<sb1p in Int~rnationa] Asso~iation of Lions Club~
The CorpOration shall be a member of The International
ASSociation of Lions Clubs and its officers and directors shall
take all actions necessary to maintain the Corporation as such a
member in gOOd standing. By reference, the Constitution and
BY-Laws of The International ASsociation of Lions Clubs are in-
corpOrated herein and, notwithstanding anything herein to the
Contrary, such COnstitution and By-Laws shall control if there is
any conflict between that document and these BY-Laws.
Certified to be the original of the By-Laws duly adopted by the
Board of Directors, on ,1983.
Secretary
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The undersigned application, pursuant to ~18.2-340.1,et ~. of the Code of VL. requests the Board'or"Supervisors
of Chesterfield County to issue a permit to conduct bingo games _, raffles , or both _ during the 199_
calendar year. This application is for a new _ or renewal -1L- permit. In suvport of this avplication. the applicant
gjJjzrs the followim! information under oath:
-...
CHESTERFIELD COUNTY
Application for a Permit to Conduct
Bimw Games or Raffles
t
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f\),
1
,.
Official name of organization:
RON AIR ROTARY CLUB
2. Address of organization's headquarters (please include street address, city and zip code):
?R11 BRAIDWOOD ROAD RICHMOND. VA 23225
3.
Address where all records of receipts and disbursements are permanently filed:
SAME AS # 2:
4.
Names and address of owner of the property described in 3 above:
2831 BRAIDWOOD ROAD RICHMOND, VA 23225
GEORGE TAPSCOTT
5. Address(es) where bingo games will be held or raffle drawings conducted (please include street address, city and
zip code: PICCADILLY CAFETERIA CLOVERLEAF MALL
NOTE: THIS PERMIT IS VALID ONLY AT THE LOCATION DESCRIBED IN 5 ABOVE.
6. Dates or days of week and time when bingo games or raffles will be held at the above addressees):
EVERY FRIDAY AT 8:30 am
7.
Time patrons are admitted and sales begin:
7:00am
8.
Date when organization was founded:
APRIL 1978
9. Has your organization been in existence and met regularly in Chesterfield County or an adjacent county, city or
town for two (2) years immediately prior to making this application? Yes -x-. No_.
10. Is your organization currently and has your organization always been operated in the past as a non-profit
organization? Yes ----x--. No
11.
Tax exemption status under the Internal Revenue Code (if applicable):
501 C -4
12. State the specific type and purpose of your organization: Rot a r y i sac i vi cor g ani z a t ion
of business and ?rofessiona1 leaders united world wide who conduct
humanitarian projects. encourage high ethical standards in all
vocations and work toward world understanding and peace.
13. If renewing a permit, were fmancial reports filed on time and in compliance with all applicable legal requirements?
Yes _' No-XlL'
14. List below gross receipts, if any. from all sources related to the operation of bingo games or instant bingo by
calendar quarter for the 12-month period immediately prior to the date of this application:
1st qtr: $ 1968.002nd qtr: $ 951.00 3rd qtr: $1053.00 4th qtr: $ 1005.00
15. Officers of Organization:
Name
Address
Bus. Phone
Home Phone
President:
John E. Dyer 208 Farnham Dr
282-5461
379-9355
457-3332
320-8546
Vice President:
Gera.Ld..L. Hagen,Jr. 3333 John Tree Hill 270-4835
Lee A Ssuvain 2)01 tox harbor 771-7690
Secretary :
Treasurer:
Douglas R. Peyronnet 14530 Castleford -Dr. 272-7750 379=3532
16. Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles;
and who will be responsible for filing the fmancial report if the organization ceases to exist:
Name: H. Louis Zammett Address: 9317 Redington Drive
Home Telephone: 320 - 46 1 0 Business Telephone: 6 74- 3 1 08
17. Do you, and each officer, director and member of the organization fully understand the following:
A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than
another qualified organization pursuant to ~18.2-340.13of the Code of Virginia), partnership or corporation
of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or
raffles? Yes ---z- No _ - over -
B. The organization m\ naintain and filed with the County's Int'" Audit Department complete records
of receipts and disbl..-.......nents pertaining to bingo games and raft_"dS required by State and CountJ Law,
,and that such records are subject to audit by the County's Internal Audit Department? Yes~.
;J'.'fo~.
<! :.t,tf
c,. The organization must remit an audit fee of 2 % of gross receipts with the Annual Financial Report not
\' later than December 1 unless gross receipts are less than $2,OOO? Yes ~/. No__
D. The organization must furnish a complete list of its membership upon the request of the County's Internal
Audit Department or other designated representative of the Board of Supervisors? Yes .........--_. No
E. Any organization found in violation of the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the ~ode
of Virginia, is subject to having such permit revoked by the local governing body? Yes ~ No
F.
Any person violating the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia. shall
be guilty of a Class 1 misdem~r and any person violating the provisions of ~18.2-340.9shall be guilty
of a Class 6 felony? Yes L-. No
G.
The organization must provide written notification to the County's Internal Audit Department of any
change in elected officers or bingo chairperson during the calendar year covered by this permit?
Yes -L--' No
H.
The organization must comply ~th the provisions of the current Chesterfield County Bingo-Raffle
Administrative Manual? Yes /' . No
18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal
documents which describe the specific purposes for which the organization is chartered or organized and must
complete the Resolution below.
19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an
application fee.
20. Additional pages where necessary to fully complete this application may be attached.
21. Have you and each officer of your organization read the attached permit and do you and each officer agree on
behalf of the organization to comply with each of the conditions therein? Yes~. No
22. Submit this application to the Chesteifield County Attorney's Office by mail to: P. O. Box 40. Chesterfield. Virginia
23832 or by hand to: Route 10 and Lori Road. Administration Building. Room 503.
23. I bereby swear or affirJ!' under the pemlties of peljury !IS set forth in ~13.2-434 of the ~ode of VirgiJili!., that all
of the above questions have been completely answered and that all th.e statements herein are true to the best of
my knowledge, information and belief
WITNESS the fOll,oWing signat.u. res/nd "y-A
Signature of Apphoant ~ 12 Y1f
Name: DOUglaS; ~ronnet
Title: T rea sur e r
Address: 1 4 5 30 Cas tie for d Dr i v e Mid lot h i an
Business Phone: 2 72- 7 750 Home Phone: 3 7 9 - 3 5 3 2
---
STATE OF VIRGINIA
~~/COUNTY OF CHESTERFIELD
TO-WIT:
My Ccmmis!'icn Expires: November 30._______~~
~ Notary Public in and for the
, 1992-
Subscribed and sworn to before me,
~~County and State aforesaid, this 3rd
Kerstetter
ALL APPLICANTS MUST BE AUTHORIZED BY AN OFFICER OR DIRECTOR OF
THE ORGANIZATION TO APPLY FOR THE PERMIT -ON BEHALF OF THE
ORGANIZATION. APPLiCANT MAY NOT BE AN AUTHORIZING SIGNATORY.
RESOLUTION
BE IT RESOLVED THIS
3 d day of Fe b r u a r y
, 199 ~ (date resolution passed), that
Do u g 1 a sR. P e y r 0 n net is hereby authorized to apply to the Chesterfield County Board of Supervisors
Revised 10/1/92
Auth
Director)
for a bingo/raffle permit on behalf of this organization for the 199
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July 28, 1993
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..l of'.L
Meeting Date:
Item Number:
7.F.16.a.
Subject:
Amendment to Minutes of May 26, 1993
County Administrator's Comments:
Board Action Requested:
staff requests the Board amend the minutes of May 26, 1993.
Summary of Information:
At the May 26, 1993 meeting, the Board suspended its rules to
simultaneously nominate/appoint members to serve on the Camp
Baker Management Board. Mr. James G. Lumpkin, representing Dale
District, was among the members appointed at that time; however,
his name was inadvertently omitted from the minutes. Therefore,
staff requests the Board amend the minutes of May 26, 1993 to
accurately reflect this action as follows:
FROM:
"On motion of Mr. Daniel, seconded by Mr. Warren, the Board
simultaneously nominated/appointed the following persons to serve
on the Camp Baker Management Board, whose terms will be effective
immediately and expire as indicated:
NAME
DISTRICT
TERM
Mr. Vince Burgess
Ms. Barbara Snider
Mr. Al Elko
Clover Hill
Matoaca
Midlothian
04/30/95
04/30/96
04/30/94
Preparer: ~;f.1'~ TItle: Clerk to the
County Administrator: n - - .~ ~~.
/
Attachments: DYes . No
Board of Supervisor
I # 127
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2- oli
Summary of Information: (Continued)
And, further, the Board deferred consideration of
nomination/ appointment of a member, representing the Richmond
Area Association for Retarded Citizens, to serve on the Camp
Baker Management Board until June 9, 1993.
Vote:
Unanimous"
TO:
"On motion of Mr. Daniel, seconded by Mr. Warren, the Board
simultaneously nominated/appointed/reappointed the following
persons to serve on the Camp Baker Management Board, whose terms
will be effective immediately and expire as indicated:
NAME DISTRICT TERM
Mr. Vince Burgess Clover Hill 04/30/95
Mr. James G. Lumpkin Dale 04/30/96
Ms. Barbara Snider Matoaca 04/30/96
Mr. Al Elko Midlothian 04/30/94
And, further, the Board deferred consideration of
nomination/ appointment of a member, representing the Richmond
Area Association for Retarded Citizens, to serve on the Camp
Baker Management Board until June 9, 1993.
Vote:
Unanimous"
I # 128
f'1 f. , '
I"~ l(p, b,
Meeting Date:
July 28, 1993
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..l... 01...2
.
Item Number:
7.F.16.b.
Subject:
Amendment to Minutes of June 9, 1993
County Administrator's Comments:
(2e.c~}-U~ ~~7.
Board Action Requested:
staff requests the Board amend the minutes of June 9, 1993.
Summary of Information:
At the June 9, 1993 meeting, the Board held a work session on
General Assembly legislation adopted for 1993. At that time,
staff was given direction to address individual items or to set
dates for public hearings; however, three items which require
setting dates for public hearings were inadvertently omitted from
the minutes. Therefore, staff requests the Board amend the
minutes of June 9, 1993 to include the following:
"Chanqes Affecting The County Which Require Board Action
1. chanqes criteria for exemption~ deferral or reduction of
fees for solid waste disposal, includinq leaf collection,
from aqe or handicap to income or net worth.. County will
have to chanqe its current proqram as a result of this
leqislation. New criteria will mirror criteria for real
estate tax exemption for the elderly. The only County
proqram affected by this leqislation is vacuum leaf
collection - set date for public hearinq.
Preparer: I 1luL.iU tn. '/J.drV Title: Clerk to the Board of superviso
Theresa M. "Pl~
County AdministDrator:Yes/..~ ~..~ ~~~ I # 129
Attachments: No.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page .2.. oE-
Summary of Information: (Continued)
2. The County administers a program providing real estate tax
relief to elderly or disabled property owners whose income
and net worth fall below certain levels. The General
Assembly has adopted legislation which mandates that the
income of a relative living with an owner who has become
incapable of caring for himself or herself due to physical
or mental disabilities will not be counted toward the income
limits, provided that the owner has not made a gift of his
assets in excess of $5,000 within a three-year period before
or after the relative moves into the ownerls residence - set
date for public hearing.
3. Currently, if an approved plat is not recorded in the
circuit Court Clerkl s Office within six months from final
approval, it is void. This legislation extends the
recordation deadline from six months to one year or the time
specified in a surety agreement, whichever is greater, where
the developer has a surety agreement approved by the
governing body or has started construction of facilities
that will be dedicated to the public - set date for public
hearing. II
1#
, 130
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Item Number:
I
I
Page --.!.. of~ I
I
7.F.17. I
Meeting Date:
July 28, 1992
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Subject:
Appropriation of Three (3) Cent Road Funds.
County Administrator's Comments:
/?e. c ~ ~oo-d-
Board Action Requested:
The Board of Supervisors is requested to appropriate $500.00 from
the Three (3) Cent Road Fund.
Summary of Information:
BACKGROUND:
The Board of Supervisors is being requested to appropriate
$500.00 from the Three (3) Cent Road Fund to pay for the work
adjacent to perryrnont Road to help stabilize an existing driveway
that has washed due to runoff from a large parking lot at the
School Board Annex.
DISTRICT: Bermuda
RECOMMENDATION: The Department of Environmental Engineering is
requesting that $500.00 be appropriated from the Three (3) Cent
Road Fund to be used to stabilize the stone drive.
-till cGl(l. - ./ Director
Preparer: RicnWl M. /.k~Sh Title: Environmental Engineering
County Administorator:Yes~. No t. _.""..~I~# 131
Attaehments: .
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -1.. oU
Meeting Date:
July 28, 1993
Item Number: 7. F .18.
Subject:
Keithwood/Hylton Park Drainage Project
County Administrator's Comments:
;3 ()--(.~,Q. .....,~--t.{__-t_'--"' d~...~/v..,~""\..- ~<1.:f:..,j
I~ -- ,I
Board Action Requestell::
Award a contract for the construction of the Kei thwood/Hyl ton Park
drainage project to the firm of J.H. Martin & Sons, Inc. and to
appropriate and transfer the funds needed.
Summary of Information:
On August 28, 1991, the Board of Supervisors authorized the County
Administrator to enter into a contract with the firm of J.K. Timmons &
Associates to design a solution ~or retarding the downstream erosion
that was anticipated, as well as some minor flooding downstream of
Southport. After numerous meetings and design concepts, staff
approved a plan for a retention pond that involved dedication of
easements from an industrial user, a church and a private citizen.
Invitations to bid were sent May 16, 1993 to approximately 76 vendors.
Bids were submitted by 4 vendors. All bids received were over 50%
higher than both the consultant and County's estimate.
The low bid for this project is $312,000. This project has already
been allocated $165,000 in the FY94 CIP but will need an additional
$147,000 to award the contract. In negotiations with the contractor,
we were able to reduce the cost substantially for on-site disposal of
dirt which could possibly mean a refund of up to $20,000.
Preparer: ~",?;IIJc. ~b/ Title: Director
Richard M~l~i~~ ! J _ Environmental Engineering
County Administrator: - / rrr;,t.A...),M.M...U_ _ I
~ ~r~~ #
Attachments: DYes IZI No
JJ~
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6)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2- 01:2...
Summary of Information: (Continued)
During the negotiations, we also looked at dividing the project into two
phases. Phase I pond construction and Phase II storm sewer relocation.
However, Phase II will require removal of some of Phase I, and thereby
adding approximately $20,000 in additional costs if the project was not
completed all at once. Therefore, staff is recommending completion of
the entire project at his time.
DISTRICT: Midlothian
RECOMMENDATION:
1. Staff recommends transferring $35,000 which was allocated in the
FY94 CIP for the Pocoshock Creek Drainage Project, transferring the
balance of $31,300 from the Miscellaneous Drainage Account, and
appropriating $80,700 from the Reserve for Future Capital Projects.
2. Staff recommends the Board of Supervisors authorize the County
Administrator to enter into a contract with J. H. Martin & Sons,
Inc. in an amount not to exceed $312,000 for the construction of
the Keithwood/Hylton drainage project.
1#
} B?;
r
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1'7, f /q /'1 ~
" .'14 -c..
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ of~
Meeting Date: Julv 28. 1993
Item Number: 7 of .19. a-e.
Subject:
Agreements for Maintenance of a Starmwater Drainage System and Best
Management Practice Facility.
County Administrator's Comments:
Rt?Comm~ ~~,
Board Action Requested:
This item requests the Board of Supervisors' authorization for the
County Administrator to execute various maintenance agreements
presented by Magisterial Districts.
Summary of Information:
Stormwater runoff from developing areas poses two concerns: a)
development tends to change the hydrologic characteristics of a given
watershed, affecting the volume and runoff rate which, if not managed,
can cause considerable downstream damage, b) evidence indicates that
this runoff may be harmful, from a pollution standpoint, to state
waters. Stormwater management facilities combined with Best Management
Practices (BMF's) are utilized to lessen the water quality and quantity
impact caused by stormwater runoff. Best Management Practices refer to
those controls that have been proven in the past to be effective and
may include structural (ponds and lakes) and non-structural facilities
such as maintenance operations and procedures, management techniques
and reduction of paved surfaces.
Stormwater management facilities (structural BMPs) are commonly used to
attenuate the peak runoff rate of stormwater and provide for precipi-
(Continued)
Pre parer:
Director
Environmental Engineering
County Administrator:
. Yes
.
I # 134
D No
I Attachments:
,
I
I
I
I
II
I
-
-
~
'VI
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
I
I
I
I
I
i
Page .L oU I
I
I
I
I
Summary of Information: (Continued)
tation of suspended particles or sediment. This is accomplished
through the use of three general types of facilities: detention,
retention, or infiltration.
1. A detention facility detains stormwater for a given period of
time in order to release it at a rate that will not exceed any
downstream capacities or otherwise cause erosion. These
facilities are normally dry except during rain events and
shortly thereafter.
2. A retention facility serves the same purpose as a detention
facility except that there is a permanent pooling of water
(lake or pond).
3. An infiltration facility allows stormwater to soak into the
ground and, thus, requires specific sandy soil types that are
normally found only in the eastern portions of the County.
The County's involvement in stormwater management is driven by a
variety of forces, among which are: state erosion, sediment control
requirements and the Chesapeake Bay Preservation Act (CBPA), the EPA
Na tional Pollutant Discharge Elimination System (NPDES ) mandates,
Flood Plain Management Ordinance and Upper Swift Creek Ordinance.
Ultimately, the purpose of this involvement is to prevent loss of
life or property and deterioration of water quality within, around,
and downstream of development.
A large majority of all ponds and lakes constructed in both
commercial and residential settings over the last fifteen (15+)
years are designed for either water quantity and/or quality control.
We currently have ninety-nine (99) approved and constructed
structural Best Management Facilities.
BACKGROUND:
The maintenance agreement consists primarily of a final inspection
report, preventive maintenance inspections every three (3) years and
an indemnification agreement for the County. The responsibility for
the integrity of the facility falls with the owner. The County's
only involvement is the assurance that the maintenance agreement is
to be followed by the owner.
Once the agreement has been fully executed, it will be recorded in
the Clerk of the Courts Office.
1#
135
I
-
-
.--
I "
~. .ft.fj
!'I .
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
I
Page ..l. oU !
I
I
Summary of Information: (Continued)
BERMUDA DISTRICT:
Residential
Owner/Developer
Purpose
~
Pheasant Run,
Section B
UMP & Associates,
Quality &
Quantity
Retention
DALE DISTRICT:
Residential
OWner/Developer
Purpose
~
Fernbrook, Chatham
Grove, Phase IV
V V Associates
Quality
Detention
MATOACA DISTRICT:
Residential
Owner/Developer
Purpose
~
Beechwood Forest,
Phase I
Richmond Re-
sources, Ltd.
Quantity
Retention
MIDLOTHIAN DISTRICT:
Residential
Owner/Developer Purpose ~
Salisbury Corp. Quality Detention
Owner/Developer Purpose ~
Sheltering Arms Quality & Retention
Rehabilitation Quantity
Hospital, Inc.
Salisbury, Hatfield,
Phases III & IV
Commercial
Sheltering Arms
Rehabilitation
. Hospital
1#
136
I i
I
-
-
s....."'A3...p FA-C'C,rv7
__ -mt?S~S7'/I"W-- ,L "Z'S'
, . ~/S4d(" /0 I
PROPOSb~O / I ~
/(, , ~€welZ .. PR'OP"St:D /~'. I ~
e 3", '7: ~ '~ V.I9.e. WIf,;.1t' r ___I 1.---'" ~ ~
/5 ...\ a e Die.. "AIN/lGe ~II(}'II ~ t
\ ~ t::T.A'IS-r. 50' ,e/w
,\ ..6'1.T€/n€N'T I I I
/ I I ~ P,R"POSif"[) 85' r-
\ ~,./ 8t1rreR \
, \ PNeASArl7 I /0' Jc,
>-
- 8'~ _ .. _I
--8' SECT/ON 8
--\ '\ ~ ,
\\~ ~~
.e..~~c;a. ~~
___ , .. {D pf'sso ~ " ,. ~
____~6~~O ~ ~
_______ 'tfJ ~ ~ P otlf1' ~
~II- o~ c~<;t. \
~tpo {9 -e-~ ~
.MetJt:? fJ "Ph PtJ:TlFD . ~ I -..s e8t> 17' 40 ., €
," - e~~'
7HeUSH p,/()Op 7vRAI
50 '/?/w
"
:u
~
~ ~
V) ~
~.
~ ~
~ K
~ ~
\I)
L
/YIP'
mcOA-NI<!:~
GC./I'1 .:57R~reT
/4-
p,eoPOSc.D
~ArSN4/Q//VQ
/9 V/9R/A8C6' p./lo7N.oM/NI9QG
€"/9SC"/?lC'N7 ACROSS ~E
Pl2op,e,RTYoF C//17Pf/1S5t::JCIArGS, ~. t:!.
mX/J1I9P/)'t:J. :~"ero,c /33-/,3(2) Z2
LJce.o ,800K Z()~4~ Pl9QE 1557.
P€'.emvi)~ DIST~/CT
(}/l8".:J7e,ep/&rG.D aOUNr~ .....1 RGIIVI/I
~\r:\1 -~'..~
/. '. '. ."" .-.." .1 . ...';
<>it~\~\)<'\
~.. ,~~ ..:
< ~ \: \~G H
~u\"tt~~\'\' '-.;
~~t.v"\\'~
Cl-lc-CK€D DArt:: BY
ZIV. ~ -25-13
Date: 9-S,,-9Z Sv;?yeY5 9~J"'7z I~wr
Scale: / ,~ 4:5" ' 1::/1/(# '11. 9!30j?z. ~
Job No.: 2- ~/4 - Z
. PLANNERS. ARCHITECTS. ENGINEERS. SURVEYORS.
501 Branchway Road. Suite 100 . Richmond, Virginia 23236 . -794-0571 . Fax 794-2635
1514 East Parham Road. Richmond, Virginia 23228.262-6046. Fax 264-3037
\
/
~EFLECTING TOMORROW
1"'1
JUL i~ '93 13!19
........"_. -.......- ---_.
T I t'lMOI'IS
.....~....
;t.", .
. .,.~.. ,-,'. .,.----.-.--.
P.2/2
~ -----. PROPOSED
---HA7TIELD SECnON _---~ /
[.-----.~_ rnASE. m-~ - ,.,." /
------ ,/ ./"
----------. ----......--/. ,
\,~/; ,-
, 1 11 ~\~~,6~'~1 t R~J81.52'
1 "/tJ..n'Q6? L=61.00'
... ...\ ':J" 1:P9'09'J8n
\"" / T=JO.5e'
\~
~
~
r
.,.. .
C'I
. ~ ~OtlD
.~~
?/~
~ R~50. 00'
@ 4 \ ~ l..=92.30:
)- ~ri\" T=66.08
;; ....)~ " ~105'15'15"
@' /' 16' TfUrORARY
. . VARIABLE V,10m .' t';'\s ACCf!SS f!A o'!;[M~Nr
tJltAINAGE EASMNr.. ~ t:;
(PRIVA Te) 6 2J1 ':r TO C/~ OF
f'.,f'(' fAc.ILITy @ "CREEk LIMITS Or
'8S':! TO --.....:: 7 .1O~pW,f{ FlOOD PLAIN
c;t ot . ..................... .~...
CREEK .' - . ..r......- ~.. "~ W T 18
pA ALONG ' 9 __ "'- C;1STLEFORD
c/f. dt cRrrk-- " @ LJL~ \.J '>fer/ON
. /JMr~ ZI A ..A' .Ie 1(/' j)R.UNACI~:ASA:M},.~ 1t.A.
P.ANlAH. ' :tJ1'.J ' lJIUIH.ACI J'AS8J/EHr PlUY.A7-S 'ACJ{ij8S
THE P.. !PAl.')" OF rES SAIJSBURf... 'RPORA 'ION It
,I'M s: ~UJtr T8sr COMPANY
':x ," , #6.: ~?~~g()~/~Z~o~~! .00 1.38
.ftH 7!J!5L()Tf!{~N. lll$..7r!(CT.-! CHE:?TE:RFlEL"fJ COUNTY. - V/RGINlA~
~ Qp;}) I .!.K TIMMONS & ASSOCIATES, P.G
!;,;;j. ~ ENCINEERS · ARCHITECTS · SURVEYORS
" '
S;i f. D SEtARD ~ 711 N. COURTHOUSE RD. RICHMOND, VA
8 ,. H:I 880J STAPLES MILL RD. HENRICO CO" VA
) No. 1934 4-#11 CROSSINGS 8L vP. PRINC€ G€ORGE, VA
OA TE: MA Y 11. 1993 SCAL!: 1" = 200'
DRAIm B~; So DUNN
eNECKED B}"':
Joe NO.: 518-'2S-J
S\
~
.0(,' .'\
"\~-:J"
~
r$
t,
l()
.8~bRAINAG!
~ r:.'ASSJENT
....
t;
R=JJ1.52'---
1.~5.5.27'
i!F9'JJ'06W
r""'27.70'
&
r.r,j
'of
'0
,
l.u
.
&
~
"
~
@
~
.
r.)
,~
j,)
n-fE SALISBURY cORPORA nON f 1
tJ.13, 500 PG. 34' 001 ~'
tJOO~'- tll
at- - O-OO~OOl I
7~"O""
t. NO'~;:'09-01'" ,16' ORA/NAG R=r25.75'
t~ ~Aft..c~6,: 00 EAstMENT [;;:J0.45'
----1~~~CEL i1=B7'45'26~
-- {^~ f:=17.29'
,1fE !>Al.f$SURY ~sr COMPANy
0.8. 925 PC. 510
'-."
BEAR/NG
............----....
1 5 JVO'OO~ E
2 5 8'J7'12~ E
3 5 18'35'02" !
4 S 14"26'19" W
5 5 44'2J'57" W
6 5 1'02'53u W
'-'-"-
7 S 0'44 '20" E
(8)S-8frS2'Oo" W,
L9 fILLZ..'10 '12.:'.-E
1 !i _:J..!i'!i6 '3F E
11 N 44'2J'5f' !
1 N 14'26'19" E
1 N 78"'35'02" W
1 N 8'J7'12" W
1 N J'OQ'OO" W
16 S 87'4-5"00" E
17 S ,)'00'00" ~
1 ~S 89"01'08" Ii
19 S 51'29'2r W
~_.,~L?'p"22" E
DISTANCE
187.47'
212.27'
285.03'
114.65'
54.44'
131.35'
100.00'
162.46'
87.78'
75.92'
177.05'
105.6J'
281.69'
214.45'
229.55'
a.OJ'
40.00'
8.02'
7oJ. 44'
207. 74'
CALC. CHK.:
-
--
SwM laiUP F^C-IL,t1'/
~
~
9"" ,..y
-4/ ,.f'
~
'"
~
~ ~
~ ~
I:l
~
~ \!i c---
~~ ,
~~ ~
(}-. "-
~ '- i
~ tQ '"
~ ~
~
---
"" ---
_ NIzoRSw .~
[45.00 -, ~ ~ /V-/
IV~7C \ ~ !....!... Y""c-
VAfiIABJ..~ <5 \ ~ ~ ~ c~ 0(/ Gt'1'
. . WIDTH , ~\t'\ ..... ......,o,C'/
~ 0 ~ I' s-~1
<::> ORA/NAGii' 0 "". ';;41 /- ,.,06: c9~
~ ;EASj;.ue-NT'-' \ ";' '&. <r CJ
~ -~, -/'39-
". .~~ ~ N/oS-
;.~" ~,\. 7 'R El"
(j,,\~ W__/o
'v \ , I' /..3,!1""
fDCil (~,~ ~Oo v
93.00' /~~~O \S' ~~ ,~~.
----d ec. ~U'o~~'" y~
-- S/2t>R6f ~O~'''::l''O.:~ .
. ...., :---;;:
--4.- -..... ~
. '-.. . \'0. ,
Ie) .......... b.1'ct- \\' ~.I'OO'
~ AI~ \~ I!I ~,.A(~. 1-,300, \c
o /1- Y,lle- ,,'" \\\ __ ~.I ':j...
~ S/l,!'t.Tp~/IIG ARMS It ~'~O'.oO \"\' t\tl6 ~
/lOS"?/T At. .......... f , J\ ,'j~~('j ~
OB.RZ47I'G. 1/9'-...... 58.?~J1~ ~::::'c.......;r;;
T;w. /t9-IS-{I)~S9 5 t4.~, f -.. \
7:114. 18 -IS (I) b O'~O ", I~I
,~ t)/7 t--..'
V~,~ / ~ ~ I
'0' /. /<J0> ~ / ~ I' I
9.. .o~ r ,..o;9II1A7'$ l,p' t
~, ~
..r~'it; LJ/fA/tVt4C;G ES'M7 h II
~ I j
~
~ III
~~'
I l
J.: 3/, '9, \'\
fl,4-0,00 ......... ~~,
..;1
s-:Jo 4'
22.4 I~'
~I..:~~.....o..
.... (,.
. ~6'\
,,~ ':)
~\. I
\
D~7A/t.
.sCA!.G' /'~ 30'
~
" ~
'{ ,,~
~ ':;J.~
~ I
~ .....
~ ~
* ~ ~ ...
~ I c:-.t ~
\-.. ~
~ lb ~
\l;) ~ }...:
~
I.!l
,
\Q
9;:)
~
t
.~
'0
(Y)
<;;f-
Ct)
o
(Y)
t:-..
V:>
/
AI/;-
/?;C;I.4.!cW/J )? ~ TII?,E;W Elf! 7
;f ,eSIO,€;VC ~
!J.e. / f/7 ?C. 1/
& TA1. /8-/6"- /- 3~
t:-..
~
~
o
~
~
l
-----~4."40
&3
-~
/ ,0....,. -?
,....0 '....... to c'-'"
"'9-?, ........) <
V' (" <>'< --^
~ ....
Sfi"~ O,€ T,4IL
-------------
~\-tl ~<"
i-'" BO
001
fJO
?
G 4-.49' / ,
. '- k :2 4.87,
_S/(r33'2S~ !f:cr7.",G.
&~ (g
~\\) ~~~irt
<. i \-~^~
;1( jJ~oVIf)$NC~ A'O,AO
i 5T: eie. cP '78
Date: ~. 30' Cj 3
Scale: I:' /t){) I
Job No.: 19 ~ 008
PLA T S#OWIIV6' A .PA'/VA 7""i: ,OxA/A/.46jS-
~ASEAf$NT AC/?oSS T;L/Ej~J?oP~RTY Or
S/-IEL. TE/?/;V6' /lR MS ;'/O$PJTAL
IYf/O/..O TN/AN DISTI?IC f
CJlE'STtE"I?F/E'{[) COUNT Y, V//?G/;V/,4
. PLANNERS. ARCHITECTS. ENGINEERS. SURVEYORS.
501 Branchway Road. Suite 100 . Richmond, Virginia 23236 . 794-0571 . Fax 794-2635
1514 East Parham Road. Richmond, Virginia 23228 . 262-6046 . Fax 264-3037
REFLECTING TOMORROW
-.
1, f. /q, (/ -c.
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ of~
Meeting Date: Julv 28. 1993
Item Number: 7.oF .19. a-e.
Subject:
Agreements for Maintenance of a Stormwater Drainage System and Best
Management Practice Facility.
County Administrator's Comments:
~
RecoMmvnd ~~,
Board Action Requested:
This item requests the Board of Supervisors' authorization for the
County Administrator to execute various maintenance agreements
presented by Magisterial Districts.
Summary of Information:
Stormwater runoff from developing areas poses two concerns: a)
development tends to change the hydrologic characteristics of a given
watershed, affecting the volume and runoff rate which, if not managed,
can cause considerable downstream damage, b) evidence indicates that
this runoff may be harmful, from a pollution standpoint, to state
waters. Stormwater management facilities combined with Best Management
Practices (BMP's) are utilized to lessen the water quality and quantity
impact caused by stormwater runoff. Best Management Practices refer to
those controls that have been proven in the past to be effective and
may include structural (ponds and lakes) and non-structural facilities
such as maintenance operations and procedures, management techniques
and reduction of paved surfaces.
Stormwater management facilities (structural BMPs) are commonly used to
attenuate the peak runoff rate of stormwater and provide for precipi-
(Continued)
Preparer:
Director
Environmental Engineering
Title:
County Administrator:
I #- 134
I Attachments:
i
. Yes
D No
I
i
i
I
I
II
I
.-
-
..-
j "
~' .ft.~
fi .
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ...L oU
Summary of Information: (Continued)
tation of suspended particles or sediment. This is accomplished
through the use of three general types of facilities: detention,
retention, or infiltration.
1. A detention facility detains stormwater for a given period of
time in order to release it at a rate
downstream capacities or otherwise
facilities are normally dry except
shortly thereafter.
that will not exceed any
cause erosion. These
during rain events and
2. A retention facility serves the same purpose as a detention
facility except that there is a permanent pooling of water
(lake or pond).
3. An infiltration facility allows stormwater to soak into the
ground and, thus, requires specific sandy soil types that are
normally found only in the eastern portions of the County.
The County I s involvement in stormwater management is driven by a
variety of forces, among which are: state erosion, sediment control
requirements and the Chesapeake Bay Preservation Act (CBPA), the EPA
National Pollutant Discharge Elimination System (NPDES) mandates,
Flood Plain Management Ordinance and Upper Swift Creek Ordinance.
Ultimately, the purpose of this involvement is to prevent loss of
life or property and deterioration of water quality within, around,
and downstream of development.
A large majority of all ponds and lakes constructed in both
commercial and residential settings over the last fifteen ( 15+)
years are designed for either water quantity and/or quality control.
We currently have ninety-nine (99) approved and constructed
structural Best Management Facilities.
BACKGROUND:
The maintenance agreement consists primarily of a final inspection
report, preventive maintenance inspections every three (3) years and
an indemnification agreement for the County. The responsibility for
the integrity of the facility falls with the owner. The County's
only involvement is the assurance that the maintenance agreement is
to be followed by the owner.
Once the agreement has been fully executed, it will be recorded in
the Clerk of the Courts Office.
1#
135
-
-
~
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
I
Page ...3.... oU I
Summary of Information: (Continued)
BERMUDA DISTRICT:
Residential
Owner/Developer
Purpose
~
Pheasant Run,
Section B
UMP & Associates,
Quality &
Quantity
Retention
DALE DISTRICT:
Residential
OWner/Developer
Purpose
~
Fernbrook, Chatham
Grove, Phase IV
V V Associates
Quality
Detention
MATOACA DISTRICT:
Residential
Owner/Developer
Purpose
~
Beechwood Forest,
Phase I
Richmond Re-
sources, Ltd.
Quantity
Retention
MIDLOTHIAN DISTRICT:
Residential
Commercial
Owner/Developer Purpose ~
Salisbury Corp. Quality Detention
Owner/Developer Purpose ~
Sheltering Arms Quality & Retention
Rehabilitation Quantity
Hospital, Inc.
Salisbury, Hatfield,
Phases III & IV
Sheltering Arms
Rehabilitation
- Hospital
1#
136
I i
I
JUL i~ '93 13! 19 -TIHMONS-----
. ....~.. .--.....-.-.-.-.--.-.--.
P.2/2
.".~~....
''oj .
...
~ -----. PROPOSED
--- HA 7TIELD SF. CnON ----r /
[-----~_ rnASE. 1!1-~ - ,/ /
------ ./ ~./"
----------. --./ "
. 0'~/; ,-
1 11 ~\~/':16e'~1 t R~J81.52'
1 /'/ fJ'? L=61.00'
..... ~ ~g'Q 1:P9'09'38n
-_ . / T=Jo5e'
\~
~
~
<'""
.,.. .
C'I
-- ~ ROAD
'~/dSLE'(
/He:L~
~
,
h.
'::;;'
~ cd
@ \ ~'Ii
4 )- ~ ',-J T=66.08'
;; ....,~ '~105'15'15"
. /' /
. .... 1(j' TfU{'O/7ARY
. . VARIABLE V,10 1f7 t';'\s A CCf!SS FA ~[McN r
tJRAINAGE EASEifE:Nr. ~
(PRIVA Te) 6 2J1 ':r TO C) OF
F..... . (' r AC.H...ITy @ .' CREF..'k LIMITS Or
SS':J: ro --.....:: 7 ,1O~pW,f{ FlOOD PLAIN
C' A O'.......----.......c. ...............,. ~.....".
/ l.,. r _.....~. n ".~' ....
CREEK' ....: ,.' '. ~ WT 18
pA ALONG 9 ___' "'- C;\STLEFORD
C 1.. dt cR, rrk-- ,(".;\8 nE \.J '>ferlON
'I , \E/ LIN[ ------ _
pbiJ~&4' J~_ j ~iAJf.'IAWJJfI JJi&i~,1;P; .A~R~8S
THE pJFjpE.. T 0' rHr SAIJSBURY WRPORAnON It
TM ~UJtr TSSr CO.Jl"PANY
':f WJIt: 2 NO.: ~?~~9~~/!:Z(j~~OtJ~/& .00 1-38
fra '7iJffLOTFIIAN DlSTRICT-.! CHE$TE:RFlEfD COlJllfY;- V/RGINlA~
~J OJ;) tJ. .J.K 1'fMMONS & ASSOCIATES, P.C
~~, ENCINEERS · AnCIf17'E:crs · SURVEYORS
S) I D SEtARD Z 711 N. COURTHOUSE RD. RICHMOND, VA
8 "H 880J S7i1PLES MlU RD. HENRICO CO,. VA
I No. i 934 ~ 4411 CROSSINGS SL ~v. PRINCe GeORGE, VA
VA Tf:: AlA Y II, 1993 SCALe: 1" = 200'
DRA KN B}; S. DUNN
Cfff:CKED B t:'
JOB NO.: 518-25-.3
~
~
.l
.R~;", '}
\-~;',
~
!::;i
"
1.1)
A~ bR)./NAGE
~ l:'AsmENT
",.
1:;
R=331.52'-- .-
[''''-55.27'
LF9'JJ'06"
r""'27.70'
&
Vi
'of
'0
f
l..J
.
~
11
t,
~
.
,)
t-.,
t,)
7HE sALISBURY CORPOf?A nON r'
cHI, 500 pc, J47 001 ....-_"<
OOO~.~ ("
ot... - 0-00...001 I
1 ~.. 0 -
NO.~:.09...01- HJ' DRA/Nlle R=>25.75'
.~ p^~9~5.: 001 EAstMtNT [;;JO.4$'
i!:,~~CE:L 4=57'15'26"
,--'---'r'''''' T:= 17. 29'
~
,1ft ~ALIS8URY M:sr COMPANY
0.8. 925 PC, ~to
'-)0',
BEARING
...............-...."-"-----
1 S JYJO'OO~ E
......~,--,-_.-
2 5 8'37'12~ E
3 S 18'35'02" E
4 S 14"26"9" W
----
5 S 44'23'57" W
6 S 1'02'53u W
0..Li~ 0'44 '2rrE
~_ 89 'E.2 '05 " W,
19 fL1....1.J,p.12.:,E
1 fL:{5'S6'.JF E
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..'_ _.rl_~1?~:g_2" c
DISTANCE
187.47'
212.27'
285. OJ'
114.65'
54.44'
131.35'
100,00'
162.46'
87.78'
75.92'
111.05'
105.6J'
281.69'
214.45'
229.55'
8. OJ'
40.00'
8.02'
763.44'
207.74'
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Scale: I N-=5,,' CIV(i 'I? 9/30j?z. ~
Job No.: ,e-tt/./4-Z
. PLANNERS. ARCHITECTS. ENGINEERS. SURVEYORS.
501 Branchway Road. Suite 100 . Richmond, Virginia 23236 . -794-0571 . Fax 794-2635
1514 East Parham Road. Richmond, Virginia 23228 . 262-6046 . Fax 264-3037
REFLECTING TOMOR~OW
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. PLANNERS. ARCHITECTS. ENGINEERS. SURVEYORS.
501 Branchway Road. Suite 100 . Richmond, Virginia 23236 . 794-0571 . Fax 794-2635
1514 East Parham Road. Richmond, Virginia 23228 . 262-6046. Fax 264-3037
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-------------
REFLECTING TOMQR"'OW
-
/1 ,.- ")0
/'('0( .
-
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
July 28, 1993 Item Number:
Page .-!. of-2
7.F.20.
Subject:
State Road Acceptance
County Administrators Comments:
Board Action Requested:
Summary of Information:
BERMUDA:
Ascot pointe
MATOACA:
Highberry Woods - Phase I
J' Director
Preparer: ~:{f.4l" ( 'j/-..L TItle: l>IlV i r aDm'll;) 1;al F.n g ; npp r ; nq
County Ad:::::to~ 7No .'...1'#1
Attachments: . Yes 0 ,140 ,
TO:
FROM:
SUBJECT:
MEETING DATE:
-.
.-
Board of Supervisors
Environmental Engineering
State Road Acceptance - Ascot pointe
July 28, 1993
Paces Ferry Road
Heathstead Road
Heathstead Court
Kentshire Lane
Churchill Court
ASCOT POXNTE
-~
,..
"
'\1
)
141
---
--
TO: Board of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance - Highberry Woods, Phase I
MEETING DATE: July 28, 1993
Highberry Woods Road
Highberry Woods Terrace
Highberry Woods Court
H:IGHBERRV WOODS
PHASe: :I
~~ __ /'TE:,
~ ' / ClESTMJT
~~ ~=w aJ.~ ?1
~ ..'~, I CHA n.tOSS
f3l..ut:F~~, V
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142
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,-
July 28, 1993
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L oU
Meeting Date:
Item Number:
7.F.21.a.
Subject:
Approval of a Change Order for Additional Engineering Services
to be Provided by Black & Veatch to Address Groundwater and
Soil contamination Issues at the Falling Creek Wastewater
Treatment Plant (Project-890553R)
County Administrator's Comments:
Board Action Requested:
Staff requests the Board of Supervisors approve the change order for
additional engineering services and authorize the County Administrator
to execute the necessary documents.
Summary of Information:
Groundwater and soil at the Falling Creek Wastewater Treatment Plant
have been contaminated as a result of activities at the DuPont Spruance
Plant. Additional engineering services are required to address these
issues in the preparation of plans and contract documents and to provide
required health and safety training for personnel involved in the
project. The cost of the additional services is $30,400. Funds are
available in the current capital budget.
We anticipate reimbursement from DuPont.
Preparer: ~ ~. if1"14 ~ Title:
. ~// L I ~
Cralg S. Bryan / ~ /'~ 1,{'1..-ltA-.e/L-
County Administrator: ~cz L ~- 1#
Attachments: 0 Yes . No
Assistant Director of utilities
143
I ;
........
'/,(071,6.
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
July 28, 1993 AGENDA
Page ....L oU
Meeting Date:
Item Number:
7.F.21.b.
Subject:
Approval of Change Order #2 (Final) with Castle Equipment
Corporation for County Project #90-0417R Water Rehabilitation
- Phase III
County Administrator's Comments:
Board Action Requested:
staff recommends that the Board of Supervisors approve Change Order #2
(final) for $23,742.08, authorize the transfer of funds, and authorize
the County Administrator to execute the necessary documents.
Summary of Information:
This change order includes overruns on bid items and additional paving
required by VDOT.
This project was the combining of three (3) Capital Improvement projects
into one (1). A transfer of $20,000 is necessary to finance this change
order. The necessary funds are available in the Jimmy winters Road
Rehabilitation Project (910129R), one of the projects that was combined
with this project.
!
i
I
,
i /-:? _._ 2~ Assistant Director of Utilities
1 Preparer:~ ~~ E~itle:
: c~a.ig S. Bryant ~~--<"-{,,'{A.A,_'i.1.-L/L/
. County Admmlstrator: tv' L. ,s. r,! . I # 144
Attachments: 0 Yes . No,
~.-.
-
'I,F. .lI,t!,
8
Meeting Date:
July 28, 1993
CHESTERFIELD COUN1.l
BOARD OF SUPERVISORS
AGENDA
Page ~ o~
Item Number:
7.F.21.c.
Subject:
Approval of Change Order for Additional Engineering Services
for County Project #92-0039R Fuel Tank Replacement - Phase I
County Administrator's Comments:
Board Action Requested:
staff recommends that the Board authorize the County Administrator to
execute the necessary documents to process this change order. The
engineer is Draper Aden and Associates who is on our annual engineering
contract.
Summary of Information: '
This project involves the removal of underground fuel storage tanks
(UST's) and replacement with aboveground storage tanks. While removing
the UST at Falling Creek Wastewater Treatment Plant, contaminated soil
was encountered as a result of fuel leakage from the UST. A site '
Characterization Report (SCR) must be submitted to the Department of
Environmental Quality to satisfy state regulations. This change order
involves the necessary engineering and field work to develop and submit
a SCR. The cost for this change order is $11,497.50 and funds are
available in the Capital Improvement Budget.
~ ~ ~ ~ T. I . Assistant Director of utilities
Preparer:.- It e.
Cral.g S. BryantY~ rt V.-./....J4,W.!."'_
County Administrator: tv' L 15 R.....
. No
DYes
1#
145
Attachments:
f/ C "r, t'~
"'/'i':l;)\,,).,1 -
6)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page l oL!....
M t. D t July 28, 1993
ee lng a e:
Item Number:
7.F.22.a.
Subject:
Conveyance of an Easement to Virginia Electric and Power
Company
County Administrator's Comments:
Board Action Requested:
Authorize the Chairman of the Board of
Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company for underground
service to the James River High School football field, field house and
secondary service to the school.
Summary of Information:
Staff requests that the Board of Supervisors authorize the Chairman of
the Board of Supervisors and the County Administrator to execute an
easement agreement with Virginia Electric and Power Company for
underground service to the James River High School football field, field
house and secondary service to the school.
/ ),/' (,., --
prepare"'___~" 7-J. C2 L.", Title: Right of
JaM . Harma~ 1-.d--r7.of ./ J .of.,u p/'
County Administrator:- Z .B, e':'--- '-
Attachments: . Yes D No
Way Manager
......
1#
148
I
--
"
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER
COMPANY FOR JAMES RIVER HIGH SCHOOL FOOTBALL FIELD, FIELD HOUSE
AND SECONDARY SERVICE TO THE SCHOOL.
t
~ creel< .I
1,/,,--'
,/'
'.......,
'----=::J MES -
-
147
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148
,-
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40...
6)
!'o
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
1 1
Page _ or...:...
Meeting Date:
July 28, 1993
Item Number:
7.F.22.b.
Subject:
Conveyance of an easement to Virginia Electric and Power
Company
County Administrator's Comments:
Rc LOmf}'~ ~~,
Board Action Requested:
Authorize the Chairman of the Board of
Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company to relocate a pole
line to provide service to the traffic light for Manchester Fire Station
No.2.
Summary of Information:
Staff requests that the Board of Supervisors authorize the Chairman of
the Board of Supervisors and the County Administrator to execute an
easement agreement with Virginia Electric and Power Company for
installation of a pole line to provide service to the traffic light for
Manchester Fire Station No.2. Due to the widening of Hull Street Road,
the existing service must be relocated.
PrepareE::. ~~ ~~ Title: Right of
" . /~
County Administrator: p L C . B. ~
Attachments: . Yes 0 No
Way Manager
1#
, 149
---
-.
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWE~ COMPANY
SERVICE TO THE TRAFFIC LIGHT FOR }~NCHESTER FIRE STATION NO. 2
II
150
-
(00
Ilj
~.
<<--
<;:r
<(-
!--..
~
CHESTERFIELD COUNTY
..-
.t>
o
(FIRE STATION)
.,..", YO-I ll) 3
@
v
..::)V
~
,...
POCOSHOCK
LTD.
~.~,....,~_~,.r. '1.1'
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If.
VDOT PROJECT
0360-020-121, RW-201
.
Plat to Accompany
Right of Way Agreement
COR 16
u r 1. J IlU
VirgirM Electric and Power eomp.ny
Form No, 72048l1(JM lIlI)
(Forrrwty ~7561lO3O)
Page 5 of 5
:THIAN 151
DiItrict County State
CLOVER HILL CHESTERFIELD VA.
OffIce ?tat Number
CENTRAL DIVISION 0093- 0205
Estimate Number Grid Number
05-009-00382 L2346
Date I "r '2 By /I L';" A . , fA , ~ )
l.I.' ". .J - -I 'J L-., ,-LtA.. ~ '-'
Legend
- - - Location of Boundary Lines of Right of Way
-.
7.F. J3.Q,
.-
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
1 1
Page _ oL:..
Meeting Date:
July 28, 1993
Item Number: 7.F. 23. a.
Subject:
Acceptance of 4.04 Acres Adjacent to and Parallel with the
North line of Reedy Branch Road and East line of Cattail Road
from Continental Land Sales
County Administrator's Comments:
Board Action Requested:
Staff recommends that the Board of Supervisors
accept the conveyance of 4.04 acres adjacent to and parallel with the
north line of Reedy Branch Road and east line of Cattail Road from
Continental Land Sales, and to authorize the County Administrator to
execute the necessary deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the
County Thoroughfare Plan. The dedication of this parcel conforms to
that plan, and will decrease the right of way costs for road
improvements when constructed.
Prepar~ ~nJ i~~:::"'" Title:
V n w. a I
.. ~~/'V~J.JJ1JO
County Administrator: r- L,t:>. I< .
o No
Right of Way Manager
Attachments:
. Yes
I~
152
.-
--.
VICINITY SKETCH
ACCEPTANCE OF 4.04 ACRES ADJACENT TO AND PARALLEL WITH THE NORTH
LINE OF REEDY BRANCH ROAD AND EAST LINE OF CATTAIL ROAD FROM
CONTINENTAL LAND SALES
~~('>
~
9"
I'~
"",
Oak t
Grove
i
Ill]
I
!
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I~
I r
I
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!
~
..r::r
1::
=
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153
""",
-,
CATTAIL ROAD- STATEc~OU~; #6~;
C5
C16
C15 LiO
1)
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0).. "'_, -1>.
~. ".9
~ \p~ ~.
~ <-'. 0'
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ro"J ~ "
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/
CURVE ARC
C1 250.48
C2 223.85
C3 241.39
C4 242.75
C5 417.76
C6 239,63
C7 361.08
C8 212.98
C9 317.50
C10 432.00
C11 420.21
C12 320.87
C13 209.67
C14 370.15
C15 234,28
C16 423.05
C17 239.25
C18 246,04
C19 209.56
C20 257.88
LINE
Li
l2
l3
l4
l5
l6
l7
l,8
19
l10
l11
U2
U3
U4
U5
U6
ATTN,
BEARING
N 83'34'39' W
S 82' 17 . 00' w
N 70'25'43' W
N 72'39'07' W
N 45' 26 . 45' E
N 45'34'14' E
N 28'08'51' E
S 39' 19 ' 43' E
S 28'08'51' W
S 45'34'14' W
S ,45'26'45' W
S 72'39'07' E
S 70' 25 . 43' E
N 82'17'00' E
S 83'34'39' E
S 29'06'48' W
~
~
~
~
S
~
~
~
N/F L.S, STEVENS
T. M. 146-00-0 I-OO-CXXHx;a
D,B,1217,pg, 784
DISTANCE
238.07
343.51
198.05
351,37
194,27
67.24
103.75
30.00
103.75
67.24
144.24
301.35
198,05
343,51
250.62
32.52
PLAT
OF
IPTOBE DEDICATED
STERFIELD COUNlY
f':CA DISTRICf
D COUNTY, VIRGINIA
<1 ~
II. SUR"~ Oil
....41>...
SCALE: I" = 250' MAY 27 I 1993
CHARLES C, TOWNES B ASSOCIATES, P C,
CIVIL ENGINEERS-PLA/'NERS-LAND S~VEYORS
9842 LORI ROAD, SUITE 201
CHESTERFIELD, VIRGINIA 23832
DRAWN BY RTT FB
APPROVED BY J' I
154
....
r1.F.J3.b,
-
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page L oLL
M . D July 28, 1993
eetIng ate:
Item Number:
7.F.23.b.
Subject:
Acceptance of 6.046 Acres of Land North of Genito Road from
William B. and Gene H. Duval
County Administrator's Comments:
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of 6.046 acres of land north of Genito Road for
the construction of Warbro Road Extended and Oak Lake Court from William
B. and Gene H. Duval, and to authorize the County Administrator to
execute the necessary deed.
Summary of Information:
The conveyance of this land is a requirement of the planning department
for Oak Lake Business Centre.
Preparer.-::-. ~ /) ~Gf-~ Title: Ri2ht of Way Manager
~Ha~ .
County Administ.rator:yes' -D>-N'~oj::1-r~L/ 1#
Attachments: ,
155
-,
VICINITY SKETCH
ACCEPTANCE OF 6.046 ACRES OF LAND NORTH OF GENITO ROAD FROM
WILLIAM B.AND GENE H. DUVAL
156
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-
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Meeting Date:
July 28, 1993
CHESTERFIELD COU 1 ~ fY
BOARD OF SUPERVISORS
AGENDA
Page LoU
Item Number:
7.F.9.
Subject:
Expansion of the No Burning Area for Leaves
County Administrator's Comments:
Recommwd ~~.
Board Action Requested:
Declare a prohibition on leaf burning in the proposed expansion
area
Summary of Information:
In 1986 the Board adopted an ordinance which banned leaf burning in
certain populous areas of the County for health and safety reasons.
with continued growth in the County since that time, the
Supervisors have received numerous requests to include other areas
of the County in the "No-Burn" zone. Currently, residents in areas
where leaf burning is allowed may burn leaves from March 15 through
April 15, and from November 15 through December 15 between 8 AM
Monday and noon on Friday.
Staff has prepared a map which shows those areas that have suitable
population densities to warrant possible inclusion in the "No-Burn"
zone. The map and a written description of the boundaries of the
proposed expansion area are attached.
prep.rV~~~le: Director, General Services
William H. HowelqJ::.J--?'2LII,/,'OJA _ #.
County Administrator: ~ t.. .8~R..""""'v_" ,-""",, I
# 080
Attachments: . Yes D No,
,
-
-
PROPOSED BOUNDARIES OF EXPANSION AREA
FOR LEAF BURNING PROHIBITION
From the intersection of Courthouse Road and Hull street Road,
south on Courthouse Road to Belmont Road. East on Belmont Road to
the point where the Virginia Power Transmission Line crosses
Belmont Road and then east along the power lines to the point where
the power lines cross Route 10. Then east on Route 10 to Beach
Road. West on Beach Road to the eastern boundary line of
Pocahontas state Park, and then north on that boundary line to
Courthouse Road. North on Courthouse Road to the intersection with
Rt. 288. Then west along Rt. 288 to the point where Rt. 288 and
Bailey Bridge Road cross. West along Bailey Bridge Road to the
intersection with Spring Run Road. North along Spring Run Road to
the intersection of Spring Run Road and Hull Street Road. East
along Hull Street Road to the intersection with Courthouse Road.
From the intersection of Rt. 10 and 1-295 east along Rt. 10 to
Spruce Avenue. South on Spruce Avenue to the intersection with
Point of Rock Road. West to 1-295 and then north along 1-295 to
Rt. 10.
From the intersection of the Seaboard Coast Line Railroad tracks
and Chippenham Parkway, south along the railroad tracks to their
intersection with Centralia Road. West on Centralia Road to Rt.
10, then east on Rt. 10 to Branders Bridge Road. South on Branders
Bridge Road to Whitehouse Road, then east to Rt. 1. From the
intersection of Rt. 1 and Whitehouse Road due east to 1-95. North
along 1-95 to Chippenham Parkway, then west to the intersection
with the Seaboard Coast Line Railroad tracks.
From the intersection of Lakeview Drive and the Colonial Heights
city limits, west to Woodpecker Road, then South to Oldtown Creek.
West along Oldtown Creek to Matoaca Road then South to the
Appomattox River. East on the Appomattox River to the Colonial
Heights city limits and then North to Lakeview Drive.
From the point where Hickory Road crosses Oldtown Creek, west along
Hickory Road to Hickory Court, then south on Hickory Court to its
termination. continuing west on Hickory Road to Ravensbourne
Drive, then south on Ravensbourne Drive to willowdale Drive. North
on willowdale Drive to Hickory Road.
081
-
--
Expansion of No Burn Area
Page 2
From the intersection of Hickory Road and Stonewood Manor Drive
north on Stonewood Manor Drive to its termination. From the
intersection of stonewood Manor Drive and Hickory Branch Drive,
west and east along Hickory Branch Drive to its termination at both
ends. This area includes all of Stonewood Manor subdivision as
approved in Zoning Case 88SN0030, and encompassing Tax Map 174 (1)
parcel 56 and 181-7 (1) parcel 5.
From the intersection of Woods Edge Road and Ramblewood Drive, east
along Ramblewood Drive to Rebel Ridge Road and then west on Rebel
Ridge Road to Walthall Drive. South on Walthall Drive to Ruffin
Mill Road and then west on Ruffin Mill Road to the point where it
crosses Ashton Creek. West along Ashton Creek to the point where
it crosses Woods Edge Road and then north on Woods Edge Road to
Ramblewood Road.
From the intersection of Route 10 and Rivers Bend Road, north on
Rivers Bend Road to Rivers Bend Circle. West on Rivers Bend Circle
to its termination and then on a line due north to the James River.
East along the southern bank of the James River to the point where
I-295 crosses the river, then south along I-295 to the point where
it crosses Meadowville Road. West on Meadowville Road to Route 10
and then west on Route 10 to Rivers Bend Road.
082
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083
7.f; d.a.
---
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ oY2-
Meeting Date:
July 28, 1993
Item Number:
7.F.12.a.
Subject:
Refer to the Planning Commission for a Public Hearing a Proposed
Amendment to Sections 21-158 and 21.1-160 of the Zoning Ordinance
Relating to Therapeutic Massages Administered In or Near Health Clubs,
Beauty Salons or Tanning Salons and an Amendment to Section 13-11
County Administrator's Comments: Permitting Certain Massages Between
Members of the Opposite Sex.
Board Action Requested:
~~ ~~,~~!o4
./i i ~ ~ ".uJt ~'- ~/I/J~~
" I ~-~
Summa
Since 1976, the Countyls "Massage Parlor" ordinance has
prohibited massages between people of opposite sexes. The use of
massage as an adjunct to physical conditioning and muscular therapy
has increased rapidiy in recent years and many individuals have now
been certified in therapeutic massage, Certified massage therapists
through Mr. Barber have requested an amendment to the existing County
ordinance to permit massages between members of the opposite sex so
long as the massages are performed within a health club facility
approved by the Police Department.
Massages below the shoulders are allowed only as conditional uses
in B-3 and C-5 districts,
The attached ordinance amendment would permit as a matter of
right with restrictions therapeutic massages inside tanning salons,
beauty salons or inside health clubs and in separate facilities
located within 1,000 feet of a health club. Therapeutic massages
could only be administered in facilities approved by the Chief of
Police and the Director of Health and may only be administered by
(Continued)
preparer:~"L. fJi..Ni ~ Title: County Attorney
Steven L........M~ /'\ I~", 0803:3077.1,
County Administrator: - / -..J.....-~ _ ~
r-L~ #
Attachments: . Yes 0 NOn
089
I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..L ot:..L
Summary of Information: (Continued)
persons certified by the American Massage Therapy Association or who
have completed 200 hours of training in a school approved by the State
Board of Education. In addition, the definition of a therapeutic
massage has been clarified. (See attached comparision of local
ordinances in Henrico, Richmond, Chesterfield and Hanover) .
0803:3077.1
Attachments
1#
090 I
-
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTIONS 13-1 AND 13-11 RELATING TO
MASSAGE PARLORS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 13-1 and 13-11 of the Code of the County of Chesterfield. 1978,
as amended, is amended and reenacted to read as follows:
Sec. 13-1. Definitions.
For the purpose of this chapter, the following words and phrases shall have the
meanings respectively ascribed to them by this section:
000
Massage: A method of treating the external parts of the body for remedial or
hygienic purposes, consisting of rubbing, stroking, kneading or tapping with the hand or any
instruction and shall not include placing hands on, touching. fondling in any manner or
massage of sexual or genital parts of another: nor may anyone expose sexual or genital parts
to any other person.
000
Sec. 13-11. Massage by person of opposite sex unlawful.
It shall be unlawful for any person to administer, for hire or reward, to any person
of the opposite sex any massage, any alcohol rub or similar treatment, any fomentation, any
bath, or any electric or magnetic treatment, nor shall any person cause or permit in or about
his place of business, or in connection with his business, any agent, employee or servant or
any other person under his control or supervision to administer any such treatment to any
person of the opposite sex. This section shall not apply to any treatment administered in
good faith by a physician, surgeon, chiropractor, osteopath or physical therapist duly licensed
by the Commonwealth of Virginia or to a licensed nurse or a certified massage therapist
acting under the direct prescription and direction of any such physician, surgeon,
chiropractor or osteopath, or to persons certified by the American Massage Therapy
Association or who have successfully completed 200 hours of training from a school certified
by the State Board of Education so long as such services are performed within a health care
facility approved by the police department. nor shall this section apply to barbers or
0803:4392.1
- 1 -
091
.-
-
beauticians who give massage to the scalp, the face, the neck or the shoulders only,
(2) That this ordinance shall become effective immediately upon adoption.
0803:4392.1
- 2 -
092
-
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTION 21-158 AND 21.1-160 RELATING TO
THERAPEUTIC MASSAGES ADMINISTERED IN OR NEAR HEALTH
CLUBS OR TANNING SALONS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 2]-]58 of Chapter 2] of the Code of the County of Chesterfield.
] 978, as amended, is amended and reenacted to read as follows:
Sec. 21-158. Permitted uses - By right.
Within any B-2 District, no building, structure or premises shall be used or arranged
or designed to be used in any part except for one (1) or more of the following uses, subject
to the provisions of division 11.2:
000
ill Therapeutic massages administered inside, or within one thousand (1.000) feet
of health clubs. or inside beauty salons or tanning salons, provided that:
ill such massages are administered by a person certified by the American
Massage Therapy Association or has successfully completed 200 hours of training from a
school certified by the State Board of Education:
ill such massages are administered inside a facility approved by the
county's chief of police and the director of its health department: and
ill such massages are administered in compliance with chapter 13 of the
Code of the County of Chesterfield. 1978, as amended.
(2) That section 2].]-]60 of chapter 2].] of the Code of the County of Chesterfield,
] 978, as amended, is amended and reenacted as follows:
Sec. 21.1-160. Uses permitted with certain restrictions.
The following uses shall be permitted in the C-3 district subject to compliance with
the following conditions and other applicable standards of this chapter. If the following
restrictions cannot be met, these uses may be allowed by conditional use, subject to the
provisions of section 21.1-9:
000
0803:4393.1
- 1 -
093
-
ill Therapeutic massages administered inside. or within one thousand (1.000) feet
of health clubs. or inside beauty salons or tanning salons. provided that:
ill such massages are administered by a person certified by the American
Massage Therapy Association or has successfully completed 200 hours of training from a
school certified by the State Board of Education:
m such massages are administered inside a facility approved by the
County's chief of police and the director of its health department: and
ill such massages are administered in compliance with chapter 13 of the
Code of the County of Chesterfield. 1978. as amended.
(3) That this ordinance shall become effective immediately upon adoption.
0803:4393.1 - 2 -
09'1
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Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1:.-.of.2..
Julv 28, 1993
Item Number:
7.F.13.a.
(
Subject:
Set a public hearing date to consider conveying property to the
Health Center Commission
County Administrator's Comments:
A1JtL~f-~~'
Board Action Requested:
Set a public hearing date for August 25, 1993, to consider the donation
of an approximately 20-acre parcel to the Health Center Commission
Summary of Information:
At the June 23, 1993 meeting, the Board received a report from the
Chesterfield County Health Center Commission recommending certain
actions by the Board of Supervisors regarding the transition of
operating responsibility for the Nursing Home from the County to the
Commission. As part of those recommendations, the Commission
recommended that the Board donate approximately twenty acres to the
Commission representing the existing Nursing Home site and a site for
future expansion. (See blue and red areas in attached map.) The Board
may only convey publicly-held real estate after holding a public
hearing.
In addition, at the August 25th meeting, staff will present an agreement
formalizing the operating relationship between the Health Center
Commission and the County.
Preparer: ~. ~ GV'J Title: County Attorney
. . Steven L ~~ J.-..i.--/ I . , I I I II 'L.,
County AdmInIstrator: -on ,,(-.. ~ .,
I
D No
0800:4426,1
Attachments:
. Yes
1#
102 I
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
REPORTS
Page ..l- 0 L2....
Meeting Date: .Tl11y ?R, ,gQ1
Item Number:
8.A.
Report On:
Developer Water and Sewer Contracts
BACKGROUND:
The Board of Supervisors has authorized the County Admin-
istrator to execute water and/or sewer contracts between the
County and the Developer in which no County funds are
involved.
The report is submitted to the Board members as information.
SUMMARY OF INFORMATION:
The following water and sewer contracts were executed by the
County Administrator:
1.
Contract Number:
Project Name:
92-0:1.00
Forest View, Section 2
Developer:
The Brevard Broup
Contractor:
Castle Equipment Corp.
Contract Amount:
Water - $16,550.00
Sewer - $21,743.64
District:
Matoaca
PREPARED BY:
Y~N-
County Administrator: '--rn- t.. I 13 ,Ie
Attachments: . Yes B N.
I~
158
.....
Board Agenda
July 28
Page 2
2.
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
3 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
4.
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
5.
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
6.
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
--
91-0219
Harbour Point Village Shopping Center
Ukropls Super Markets, Inc. and
Harbour Point Shopping Center
Associates L.C.
Piedmont Construction Co., Inc.
Water - $84,502.60
Sewer - $49,760.35
Clover Hill
92-0113
Harbour Point Village Outfall Sewer
Ukrop's Super Markets, Inc. and
Harbour Point Shopping Center
Associates L.C.
Piedmont Construction Co., Inc.
Sewer - $11,323.25
Clover Hill
91-0189
Somersby, Section 1 @ Longmeadow
Happy Hill Road
Long Meadow Farms Assoc.
Piedmont Construction Co., Inc.
Water - $66,780.75
Sewer - $52,365.00
Matoaca
93-0015
River Ridge, Section D
Jamie Chafin
Coastline Contractors, Inc.
Water - $28,905.00
Matoaca
90-0366
Salisbury-Hatfield, Section IV
Salisbury Corporation
Lyttle Utilities
Water - $ 8,159.50
Sewer - $49,624.10
Midlothian
158
--
~.6.
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
REPORTS
Page ~ o~
Meeting Date: July 28, 1993
Item Number:
8.B.
Report On:
status of General Fund Balance, Reserve for Future
Capital Projects, District Road and street Light Funds,
Lease Purchases and School Board Agenda
County Administrator:
Attachments:
. Yes
'--,
t. .8 ,K'.
D No
1#
160
-
--
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
July 19, 1993
Board
Meeting
Date
Description
Amount
Balance
07/01/93
FY94 Budgeted Beginning
Fund Balance*
$20,309,400
07/01/93
Repayment of Advance for
Shrink Swell Soil 125,000
20,434,400
06/09/93
Loss of revenues from
Sanitation fees (1,222,900)
19,211,500
* The beginning fund balance figure will be adjusted after
completion of audit.
gfbal
lG.l
Board
Meeting
Date
11/22/89
12/13/89
06/30/90
06/13/90
06/27/90
06/27/90
~
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL
TRADITIONALLY FUNDED BY
July 19, 1993
Description
FY89 Excess revenue
FY90 Budgeted addition
Designation from June 30, 1989
Fund Balance
Purchase of land-Cogbill Road
Purchase building at 6701 West
Krause Road
Budgeted addition of excess
revenue
Purchase medical building for
future library site
-.
PROJECTS
DEBT
Amount
$2,119,900
1,881,500
1,500,000
( 630,000)
( 400,000)
2,100,000
( 735,000)
Funds to purchase land for park
on Lake Chesdin 600,000)
Budgeted but not appropriated funds
to purchase land for school
and park sites (2,000,000)
12/12/90
FOR FISCAL YEAR '91 BEGINNING JULY 1, 1990
06/30/91
03/13/91
Fill dirt for cover repair at Fort
Darling Landfill ( 180,000)
Budgeted addition from FY91
revenues
Designated but not appropriated
funds to cover construction
contract for MH/MR/SA building
if bonds are not sold in
fall, 1991
07/01/91
FOR FISCAL YEAR 192 BEGINNING JULY 1, 1991
rfcip
Regional Jail Authority as
approved in the FY92 Adopted
Budget (which will be reim-
bursed)
4,000,000
(1,806,800)
(1,000,000)
Balance
$2,119,900
4,001,400
5,501,400
4,871,400
4,471,400
6,571,400
5,836,400
5,236,400
3,236,400
3,056,400
7,056,400
5,249,600
162
4,249,600
08/28/91
08/28/91
08/28/91
11/27/91
03/27/92
03/27/92
04/08/92
-
-
Provide funding for improve-
ments at Northern Area Landfill
to allow reallocation of
General Fund dollars to
recycling programs
315,000)
Additional funding for Bon Air
Library expansion
275,500)
Add back MH/MR building funds
which were previously deducted
for construction
1,806,800
Appropriated funds for T.V.
arraignment equipment but holding
in reserve account until prices
and all costs are confirmed (115,000)
Add back funds previously deducted
to purchase land for school
and park sites 2,000,000
Funds designated for interest
costs in FY94 due to acceler-
ated 1988 School bond issue (1,400,000)
Designated but not appropriated
funds for Centre pointe Fire
station construction in FY95 (2,314,800)
FOR FISCAL YEAR '93 BEGINNING JULY 1, 1992
04/08/92
04/08/92
04/08/92
04/08/92
05/13/92
07/22/92
07/22/92
rfcip
FY93 budgeted addition
2,600,000
FY93 Capital Projects (revenue
sharing roads $500,000; indus-
trial access $300,000; drainage
$200,000)
(1,000,000)
Funds to convert Meadowdale
Boulevard building into Hopkins
Road Library
(1,386,500)
Funds to construct lights along
portions of Jefferson Davis Hwy
( 500,000)
Funding for emergency access for
Millside subdivision contingent
upon necessary right-of-way
acquisition
80,000)
Funding for design phase of Jail
Annex
500,000)
Funds to purchase Castlewood
315,000)
3,934,600
3,659,100
5,465,900
5,350,900
7,350,900
5,950,900
3,636,100
6,236,100
5,236,100
3,849,600
3,349,600
3,269,600
2,769,600
2,454,600
163
08/31/92
09/09/92
09/09/92
09/09/92
11/12/92
11/24/92
12/09/92
12/09/92
12/09/92
12/09/92
06/30/93
06/30/93
-
Budget Change Request to fund
wetland study of property on
Cogbill Road ( 14,000)
Supplement to finish improvements
to intersection of River and
Walkes Quarter roads ( 13,400)
Funds for Charter Colony Parkway (140,000)
Sidewalk at Enon Library ( 20,000)
Designated and appropriated, if
needed, funds to cover shortfall
in construction of Public Safety
Academic/Training Building (326,000)
Increase from FY92 Results of
Operations
661,550
Unappropriated funding for TV
arraignment
115,000
Appropriated $1,941,200 balance plus
$661,550 addition from FY92 ending
fund balance and use of funds pre-
viously appropriated for TV arraign-
ment $115,000 (2,717,750)
Unappropriated funds from 11/12/92
appropriation for construction
of Public Safety Academic/Training
Building 139,980
Appropriated to cover shortfall
in construction Jail Annex
( 139,980)
Enon Library Sidewalk -
project complete
13,401
Funds which were not needed for the
public safety academic building.
Interest on the bonds were
sufficient to cover this appro-
priation.
186,020
05/12/93
FOR FISCAL YEAR '94 BEGINNING JULY 1, 1993
rfcip
Appropriated funds for Cedar Springs
Rural Road addition (FY94
Secondary Road Improvement) (35,000)
2,440,600
2,427,200
2,287,200
2,267,200
1,941,200
2,602,750
2,717,750
o
139,980
o
13,401
199,421
164,421
164
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Prepared by
Accounting Department
June 30, 1993
SCHEDULE OF CAPITALIZED LEASE PURCHASES
96,500 7/93 17,441
22,797 9/97 19,962
23,322 10/97 21,059
18.750 10/97 16.945
$29 .101. 939 $19.412.768
Date
Began
Original
Amount
Description
APPROVED AND EXECUTED
10/87
Jail Addition
Data Processing
Human Services
Courts Building
Total
245,385
1,839,219
4,489,377
16.796.019
23,370,000
12/88
Airport State Police
Hangar Additions
County Warehouse
Total
128,800
331. 200
460,000
3/89
Geographic Information
System ("GIS") -
Automated Mapping
System
3,095,000
2,015,570
12/89
10/90
Data Processing Equipment
Mental Health, Mental
Retardation and
Substance Abuse
Computer Equipment
10/92
10/92
10/92
School Copier
School Copier
School Copier
TOTAL APPROVED
AND EXECUTED
PENDING APPROVAL AND/OR EXECUTION
None
c:cap1ease.doc
1
Date
Ends
Outstanding
Balance
6/30/93
12/01
170,835
1,280,449
3,125,467
11.693.249
16,270,000
12/00
93,227
239.725
332,952
1/98
1/95
2,205,000
529,409
166
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CHESTERFIELD COUNTY PUBLIC SCHOOL
CHESTERFIELD, VIRGINIA
School Administration Building
9900 Krause Road
Chesterfield, Virginia 23832
July 20, 1993
5:00 p,m,
SCHOOL BOARD MEMBERS
Timothy C. Brown, Midlothian
Elizabeth B. Davis, Dale
Dr. Harry A. Johnson, Matoaca
Dianne E. Pettitt, Clover Hill
Marshall W. Trammell, Jr., Bermuda
Thomas R. Fulghum, Division Superintendent
AGENDA
REORGANIZATION OF THE SCHOOL BOARD
AND REGULAR MEETING OF THE SCHOOL BOARD
A. Call to order, Roll Call, Flag Salute - temporary Chairman, Thomas R,
Fulghum, Superintendent of Schools
B, Acceptance of Minutes
June 22, 1992 (Regular Meeting)
C. Agenda Approval
0, Election of Chairman
E. Election of Vice-Chairman
F. Election of Clerk and Deputy Clerks
G. Resolution to bond Clerk and Deputy Clerks
H, Election of Agent and Deputy Agents
I. Resolution to bond Agent and Deputy Agents
J. Setting of meeting dates, time and place
K. Authorization of signatures in absence of Superintendent
*L. Appointment of a representative for Math-Science Center
*M, Appointment of a representative for the Governor's School for Government
and International Studies
~"'...~.. .
167
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*N. Appointment of a representative for Metropolitan Educational Research
Consortium (MERC)
*0. Appointment of members for School Board/Board of Supervisors Liaison
Committee
*P, Appointment of members for Budget/Audit committee
*Q, Appointment of members for Board of Supervisors/School Board Benefits
Committee
R. Superintendent's Report
S. Action Items
Human Resources
#133 Recommended Personnel Action for 1993-94
Operations and Finance
#120 Approval of Consolidation of School and County Postal and
Warehouse Operations
#129 Approval of FY1995 Budget Calendar - Revised
#132 1993 VSBA/VASS Conference Delegate and Alternate
#134 Request Approval of Petty Cash Reimbursement for June 1993
Disbursements
#135 Request to Establish a Petty Cash Account for the Office of the
Superintendent
#136 Approval of YMCA After School Program for Middle Schools
T. Non-agenda Items
U. Discussion Agenda. (No public testimony will be accepted on discussion
agenda items.)
V.
w,
Announcements, Communications, School Board Comments
Executive Session (personnel, legal, land/property acquisition, student
discipline)
Adjournment
x.
*
To be appointed by School Board Chairman
2
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
REPORTS
Meeting Date: July 28, 1993
Report On:
Item Number:
Roads Accepted into the state Secondary System
County Administrator:
Attachments:
. Yes D No
1#
Page l of...L
8.C.
168
--
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COMMONWEALTH of VIRGINIA
RAY D. PETHTEL
COMMISSIONER
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND,23219
June 14, 1993
Secondary System
Addi tions
Chesterfield County
Board of Supervisors
County of Chesterfield
P. O. Box 40
Chesterfield, VA 23832
MEMBERS OF THE BOARD:
As requested in your resolution dated March 24, 1993 the following
additions to the Secondary System of Chesterfield County are hereby approved,
effective June 14, 1993.
ADDITIONS LENGTH
ROSEBAY FOREST
Route 4625 (Rosebay Forest Road) - From Route 4337 to 0.20 mile
Southeast Route 4337 0.20 Mi
Route 4626 (Rosebay Forest Drive) - From Route 4625 to 0.15 mile
Southeast Route 4625 0.15 Mi
Route 4627 (Rosebay Forest Place) - From Route 4625 to 0.14 mile
Southeast Route 4625 0.14 Mi
Sincerely,
E,n~:~
Commissioner
170
TRANSPORTATION FOR THE 21 ST CENTURY
-
......
RAY D. PETHTEL
COMMISSIONER
COMMONWEALTH of VIRGINI^"
, "
DEPARTMENT OF TRANSPORTATION \'~J~..
1401 EAST BROAD STREET '.".~
RICHMOND, 23219 '
June 21, 1993
\i:-:,
\~~'~
Secondary System
Additions
Chesterfield County
Board of Supervisors
County of Chesterfield
P. O. Box 40
Chesterfield, VA 23832
MEMBERS OF THE BOARD:
As requested in your resolution dated April 14, 1993 the following
additions to the Secondary System of Chesterfield County are hereby approved,
effective June 21, 1993.
ADDITIONS
LENGTH
WEND OVER HILLS
Route 3452 (Tipton Street) - From Route 1135 to 0.23 mile
Southeast Route 1135
0.23 Mi
Route 3453 (Tipton Court) - From Route 3452 to 0.14 mile
Southeast Route 3452
0.14 MI
Route 3454 (Tipton Circle) - From Route 3452 to 0.03 mile
Northeast Route 3452
0.03 Mi
Sincerely,
P CLt D. ilikleP
Ray D. Pethtel
Commissioner
171
TRANSPORTATION FOR THE 21 ST CENTURY
q,
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date:July 28, 1993
Item Number:
Subject:
REQUEST FOR EXECUTIVE SESSION
County Administrator's Comments:
Board Action Requested:
Summary of Information:
Page L otL
9.
Executive Session, pursuant
Virginia, 1950, as amended, for
regarding County v. Woodlake , et,
to ~ 2.1-344 (a) (7) , Code of
consultation with legal counsel
al.
Preparer:
r
County Administrator:
.J-:.<:J Title: County Attorney
td t!-~j~~ I~
D No
Attachments:
,
. Yes
0800:4380.1
172
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MOTION:
DATE:
SECOND:
RE:
CERTIFICATION OF EXECUTIVE SESSION
HELD IN CONFORMANCE WITH LAW
WHEREAS, the Board of Supervisors has this day adjourned
into Executive Session in accordance with a formal vote of the
Board, and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act effective
July 1, 1989, provides for certification that such Executive
Session was conducted in conformity with law.
NOW, THEREFORE, BE IT RESOLVED that the Board of County
Supervisors does hereby certify that to the best of each
memberls knowledge, i) only public business matters lawfully
exempted from open meeting requirements under the Freedom of
Information Act were discussed in the Executive Session to
which this certification applies, and ii) only such public
business matters as were identified in the Motion by which the
Executive Session was convened were heard, discussed or
considered by the Board. No member dissents from this certifi-
cation.
Vote:
(by roll call)
The Board being polled, the vote was as follows:
AYES:
NAYS:
ABSENT DURING VOTE:
ABSENT DURING MEETING:
**CERTIFIED**
CLERK TO THE BOARD
1'73
--.
~
'-''''',;;'-
I)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: July 28,
1993
Item Number:
Subject:
REQUEST FOR EXECUTIVE SESSION
County Administrator's Comments:
Board Action Requested:
Summary of Information:
Page ..L. of....L
ADDITION
9.B.
Executive Session, pursuant to ~ 2.1- 344 (a) (7) , Code of
Virginia, 1950, as amended, for consultation with legal counsel
regarding National Advertising Company v. Board of Supervisors.
Preparer: ~,u.~ . iJJ..;;c ~
Steven L~
County Administrator: " ,
Title: County Attorney
I #
Attachments:
. Yes D No
0800:4482.1
I
---
---
MOTION:
DATE:
SECOND:
RE:
CERTIFICATION OF EXECUTIVE SESSION
HELD IN CONFORMANCE WITH LAW
WHEREAS, the Board of Supervisors has this day adjourned
into Executive Session in accordance with a formal vote of the
Board, and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act effective
July 1, 1989, provides for certification that such Executive
Session was conducted in conformity with law.
NOW, THEREFORE, BE IT RESOLVED that the Board of County
Supervisors does hereby certify that to the best of each
member's knowledge, i) only public business matters lawfully
exempted from open meeting requirements under the Freedom of
Information Act were discussed in the Executive Session to
which this certification applies, and ii) only such public
business matters as were identified in the Motion by which the
Executive Session was convened were heard, discussed or
considered by the Board. No member dissents from this certifi-
cation.
Vote:
(by roll call)
The Board being polled, the vote was as follows:
AYES:
NAYS:
ABSENT DURING VOTE:
ABSENT DURING MEETING:
**CERTIFIED**
CLERK TO THE BOARD
-
13> e..
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -.!.. of.l-
Meeting Date:
July 28, 1993
Item Number:
13.B.
Subject:
Resolution Recognizing Mr. Wayne stuart Tatum Upon
Attaining the Rank of Eagle Scout
County Administrator's Comments:
Board Action Requested:
Summary of Information:
Mr. Barber has requested the Board adopt a resolution
recognizing Mr. Wayne Stuart Tatum, Troop 891, sponsored by Bon
Air united Methodist Church, who has attained the rank of Eagle
Scout. He will be present, accompanied by members of his family,
to receive the resolution. See attached.
Resides in: Midlothian District
Preparer: Vlv..JtLJJ.. JffJ '-fJ1:i::f.J; Title: Clerk to the Board of Supervisors
Theresa M. Pitbs ~ ~ j.l J J U "'"
County Administrator: ------fl . (, 1S.7:!';V-- L ·
D No
. Yes
I #
176
I
Attachments:
-
-.
RECOGNIZING MR. WAYNE STUART TATUM
UPON HIS ATTAINING RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his
community, being active in the troop, demonstrating Scout spirit,
and living up to the Scout Oath and Law; and
WHEREAS, Mr. Wayne Stuart Tatum, Troop 891, sponsored by Bon
Air United Methodist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his
learning the lessons of responsible
himself on the great accomplishments
indeed a member of a new generation of
whom we can all be very proud.
experiences in Scouting,
citizenship, and priding
of his County, Stuart is
prepared young citizens of
NOW,
Board of
Mr. Wayne
County to
citizens.
THEREFORE BE IT RESOLVED, that the Chesterfield County
Supervisors hereby extends its congratulations to
Stuart Tatum and acknowledges the good fortune of the
have such an outstanding young man as one of its
177
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page .....L oLL
AGENDA
Meeting Date:Ju1y 28, 1993 Item Number: 13.C.
Subject:
Resolution Honoring Three Local Rotary Clubs; Midlothian Rotary, Bon
Air Rotary and Brandermill Rotary Along with WTVR-TV6 for Their
Generous Donation of a Tot Lot in Huguenot Park
County Administrator's Comments:
Rec()~~
Board Action Requested:
Approve the attached resolution and commend Midlothian Rotary, Bon Air
Rotary, Brandermill Rotary and WTVR-TV6.
Summary of Information:
The Board of Supervisors is requested to approve the resolution
honoring Midlothian Rotary, Bon Air Rotary, Brandermill Rotary and
WTVR-TV6 for their donation of Approximately $15,000 for a Tot Lot in
Huguenot Park. This project was done in conjunction with WTVR's "For
Kids Sake" program. Huguenot Park was selected Because it is close
to all three Rotary Clubs. Members of the organizations are here to
receive the resolutions.
I
,;
Preparer: ~~ TItle:
Michael s. Golden~
County Administrator: f
Attachments: . Yes D No
Director for
Parks and Recreation
1#
178
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WHEREAS, the Midlothian Rotary Club, the Bon Air Rotary Club and
the Brandermill Rotary Club have joined together and provided a Tot
Lot at Huguenot Park; and
WHEREAS, the Rotary Clubs have shown their concern in fundraising
events and seeking assistance from WIVR-1V 6; and
WHEREAS, the Rotary Clubs have provided the physical labor to help
build the Tot Lot; and
WHEREAS, the Tot Lot will provide special recreation for the children
and their families in Chesterfield County; and
WHEREAS, WIVR-1V 6 provided television coverage to promote the
fundraising events and the opening of the Tot Lot to increase public
awareness;
NOW, therefore be it resolved that the Board of Supervisors of
Chesterfield County hereby expresses its appreciation and gratitude to
these civic-minded organizations and accepts their gift of a Tot Lot at
Huguenot Park on behalf of the children of Chesterfield County.
179
14.
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1:-. ol2:..
Meeting Date: July 28, 1993
Item Number:
14.
Subject:
HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS
County Administrator's Comments:
Board Action Requested:
Summary of Information:
Ms. Sharon L. Wilder, President, civic Association of Land -
o - pines at Belmont Run, has requested to address the Board
regarding the building of residential group homes in Dale
District. See attached.
Preparer: ~ i Iff! . "Plir.L-
Theresa M. Pitts~
County Administrator: ~
Attachments: . Yes D No
TItl~ Clerk to the Board of Supervisors
1#
180
I
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June 28, 1993
s:?~
;;:::~
~~:~::;;.~:~.-
;~f.'j1~~~3' ~-Itj,.,
"'--":..;:,~ ~ t7:; J:--\ ~
...'::::; '~':). ~ .:-"E?
:::;, c:::;
To: Mr. I,. ?.amsey
From: Sharon L. Wilder
~resident, Civic Assocation Of
Land - 0 - ~ines At Belmont Run
. !
Issue: I would like to present a, petition to Chesterfield County
Board of Supervisors on July 28, 1993 at 7:00 p.m.
This petition is in opposition of Chesterfield County
Department of Mental Health, Menta,l Retardation and
Substance Abuse Services of building residental group
homes in Da.le TIistrict a.nd placing individuals in
supported living apartments. Residents of TIale TIistrict
feel it is unfair, and we are being selectively
,discriminated aganist, compared to the other TIistricts in
Chesterfield County. Dale District has a total of 12 group
homes and supported living apartments in our area whereas,
other TIistricts has 6 or less.
Bermuda District _____________________--- total 5
Clover Hill District ____-_______-___---- total 6
Matoaca District ________________________ tota,l 3
Midlothian District ________------------- total 1
~ I
,
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Is this fair ???? Why so many in one District and not
the others ????
181
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Page 2
Recommendations of Resolving the Issue:
Let's be fair, bring all
of the Districts, Bermuda,
Clover Hill, Matoaca and
Midlothian up to Dale;Distric~
numner 12, before you 'build
another group home or place
individuals in supported
living apartments.
. BE EQUITABLE NOT DISCRIMINTORY !!!!
ll$j;~
~n~
Sharon L. Wilder
182
,,,,;-...
.;;;.."
.~
"
BELMONT RUN SUBDIVISION AT LAND-O-PINES
CIVIC ASSOCIATION
PRESIDENT----------SHARON WILDER
7225 CANNOCK RD.
CHESTERFIELD, VA.
VIC.PRESIDENT------ANDY MORGAN
5801 BARON DR.
CHESTERFIELD, VA.
-
OPPosition to Chesterfield County's DMH,MR and Substance
Abuse plan for residential group homes in Dale District
Currently, there is a total of twenty Seven(27) Mental
Health, Mental Retardation and Substance Abuse
homes/apartments in Chesterfield County.
Of the 27 residents, the Dale District consist of 12
residents which make up 44.4% of the total residents in
Chesterfield county.
There are plans in progress to build two(2) additional home
in Belmont Run subdivision at Land-a-Pines development. If
these two additional residents are built the Dale District
will then consist of 14 residents which is 4S.3% of the
entire Chesterfield county'S MHHR residents.
This is selective Discrimination!
5S;6
Especially, since the remaining 42',7\ are distributed in
the other four districts. The distributions are as follows:
Midlothian
Matoaca
Bermuda
Cloverhill
1 residents
3 "
5 resident
6 residents
3.7%
11.1%
18.5 %
22.2\
Bermuda 0 home
Cloverhill 2 homes
Matoaca 1 home
Midlothian 1 home
DALE 4 homes
Also, currently there are eight(S) 24 hour Supported Living
homes in Chesterfield County which house severe cases of
MHMR and SA Clients.
Of the eight(S) residents, four(4) are in the Dale
District which is 50% of the entire Chesterfield County'S
24 hour Supported Living homes. If the tWO(2) additional
homes are built as plan, the Dale district will then
consist of 60\ of the entire county'S home.
the remaining 4 homes are distributed as foflows:
0\
20\
10\
10\
50\
We feel that the residents for the MHMR/SA in Chesterfield
County is not distributed fairly in the Districts and that
the distribution is politically motivated.
We want to make it clear that we are not against the homes
being built, but we are against more homes being built in
the Dale district until the other districts have equal
-
distribution. We feel the residents of our district are
being forced to bear an unfair burden. Our comminity is
relatively small, why build two more 24 hour supportive
living homes. Especially, when other developments only
have one per develoment.
In conclusion. the county should build additional homes in
the districts of Bermuda, Clover Hill, Hatoaca and
Hidlothian to bring them up to the Dale District's
twelve(12) homes before another group home/apartment is
but'lt in our district,
Un ess something is done to evenly distribute these
residents through out Chesterfield county, we plan to
pursue other means of resolution.
-
This petition is 1n OppOS1tIon to Chesterfield County
Jepartment of Mental Health, Mental Retardation and Substance Abuse
Serv1ces, bUlld1ng res1dent1al group homes in Dale DIstrict. The
County plans to bUIld group ho~es throughout Chesterfield County;
~owever, most of these homes and supported Living apartments are in
the Dale DIst~lct (a total of :2), whereas, Bermuda, Clover HIll,
Ma~oaca and Midlothlan have 6 or less.
The Department of Mental Health, Mental Retardat10n and
Substance Abuse states they are building group homes throughout
Chesterfield County. That 1S fIne, but they must bUIld in all of
the subd1VisIons and all of the dIstricts, from low-Income, middle-
Income and your exclusive nelgtborhoods. If the County is gOing to
be fa1r and non-discrimInatory thIS is necessary!!!
Resldents of Dale D1str:ct feel 1t 1S unfa1r for our distrIct
to have a total of 12 group homes ~nd supported liVIng apartments
1n our area, when the other d1strIcts have less.
Bermuda Dlstr1ct------------------__Total 5-
Clover HIll DIstrIct----------------Total 6
Matoaca Distr1ct------------------__Total 3
Midlothian Dlstrict-----------------Total 1
Is thIS fair?????????????????????????????????????????????????????
We feel we are selectIvely beIng d1scr1m1nated against. We do
root want ~nv group homes or supported liVIng apartments bUIlt in
our distrIct, until all the other JIstrIcts have a total of 12.
ChesterfIeld County has dellbe~ately discriminated agaInst a
partIcular dIstrlct--Dale. Th1S 1S not fair, J.t 1S uniust, and
dlscr1m1natorv. It 1S wrong!!!!!!!!!!!!!!!!!!!!!!'!!!!!!!!!!!!!!!!
In conclusion, lets be faIr. BrIng all the ,dIstrIcts--
Bermuda, Clover Hill, Matoaca and M1dlothIan up to Dale DistrIct's
number of 12, before you bUIld another group home or place
Individuals in supported liVIng apartments.
BE E UITABLE NOT DISCRIMINATORY! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !
-
PETITION
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Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ o~
,Tuly 28 , 1993
Item Number:
IS.E.
Subject:
Public Hearing to Consider Adoption
~ 14 . 1-1 of the Code of the Coun tv
amended, Relating to the Incorporation
in to the Coun tv Code
County Administrator's Comments:
of an Ordinance Amending
of Chesterfield, 1978, as
of Motor Vehicle Violations
R.eco~ ~
~
Board Action Requested:
Staff reconrrnends adoption of the incorporation ordinance.
Summary of Information:
In the past, in order to keep the County Code current, the
Board of Supervisors adopted annually an amendment to Section 14,1-1
of the County Code, to incorporate by reference into the County
Code all state motor vehicle offenses as amended at that year IS
General Assembly. The effect of this incorporation was to allow
County police officers to charge motorists under County sunrrnonses
for such violations as reckless driving and failure to yield the
right of way. By charging motorists under the County Code, all
fines are received by the County treasurer rather than being sent
to the State Literary Fund,
At the request of Chesterfield County, the 1993 General
Assembly changed State law to allow the County to incorporate by
reference any future amendments to the State laws on motor vehicle
offenses without making annual changes to the County ordinance.
The attached ordinance revision will avoid the Board having to
amend this section of the Code each year.
Preparer: ~L... .~ 0c.-<:J Title: County
Steven L. ~as\ L..L-.",. I 11._
County Administrator: , ~t"'~
, (. 61Z-
Attachments: . Yes D 0
Attorney
0603:257.6(260.3)
I # 195 I
....._,
.-
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING ARTICLE I, SECTION 14.1-1 RELATING TO
THE INCORPORATION OF ALL DRIVING VIOLATIONS
INTO THE COUNTY CODE
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 14.1-1 of the Code of the County of Chesterfield, 1978, as
amended, is amended and reenacted to read as follows:
Sec. 14.1-1. Adoption of state law.
Pursuant to the authority of section~ 1-13.39:2 and 46.-12-1313 of the Code of
Virginia, 1950, as amended, all of the provisions and requirements of the laws of the
state contained in title 46.2 and article 2 of chapter 7 of title 18.2 and article 9 of
chapter 11 of title 16.1 of the Code of Virginia, as in force on July 1, 1992 and as
may be amended from time to time by the General A<;sembly. except those provisions
and requirements the violation of which constitutes a felony, and except those
provisions and requirements which by their very nature can have no application to or
within the county, are hereby adopted and incorporated in this chapter by reference
and made applicable within the county. The following articles of Title 46.2 of the
Code of Virginia are specifically excluded from such adoption and incorporation:
Article 2 of Chapter 2; Articles 6, 13, 14, 15, 16, 17, 18 and 19 of Chapter 3; Articles
4 and 5 of Chapter 6; Articles 2 and 23 of Chapter 10; and Chapter 14. References
to "highways of the state" contained in the provisions and requirements hereby adopted
and incorporated shall be deemed to refer to the streets, highways and other public
ways within the county. Such provisions and requirements are hereby adopted, mutatis
mutandis, and made a part of this chapter as fully as though set forth at length herein,
and it shall be unlawful for any person, within the county, to violate or fail, neglect
or refuse to comply with any provision of title 46.2, article 2 of chapter 7 of title 18.2
or article 9 of chapter 11 of title 16.1 of the Code of Virginia which is adopted by
this section; provided, that in no event shall the penalty imposed for the violation of
any provision or requirement hereby adopted exceed the penalty imposed for a similar
offense under title 46.2, article 2 of chapter 7 of title 18.2 or article 9 of chapter 11
of title 16.1 of the Code of Virginia.
(2) This ordinance shall become effective immediately upon adoption.
0603:260.3 - 1 -
196
Richmond ~
I Newspapers,Inc.
1"'""\
An Affiliate of Media General
P.O. BOX 85333
RICHMOND, VIRGINIA 23293-0001
(804) 649-6000
Acc~~~T?itJ~BER
220806
DATE
07/21/93
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
ATTN: JOAN DOLEZAL
P.O. BOX 40
CHESTERFIELD VA
23832
DATE
DESCRIPTION
CREDITS
TOTAL
INCHES AMOUNT
07/14/93 121
I
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.
LEGAL NOTICE
FEES FOR LEAF
SERVICES
30
2
223.2()
PICKUP
I
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Richmbnd Newspapers,
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Take notice that the Board of Suo
pervisors 01 Chesterfield County,
Virginia. at a regular meeting on
July 28, 1993 at 7:00 p,m. in the
County Public Meeting Room at
Chesterfield Courthouse, Chester-
field, Virginia, will hold public hear-
ings to consider:
1, An ordinance to amend Chap.
ter 10 of the Code of the County
of Chesterfield, 1978, as
amended. by adding a section re-
lating to fees for leaf pickup ser
vices.
2, An ordinance to amend Section
15,1.1 of the Code of the County
-- - ~ of Chesterfield, 1978, as
amended, relating to the
incorporation by reference of
motor vehicle violations set forth
in the State Code,
Copies of the ordinances are on
file in the County Administrator's
Office, Room 505, 9901 Lori Road,
Chesterfield, Virginia, and may be
examined by all interested per-
sons between the hours of 8:30
a,m, to 5:00 p,m" Monday through
..Er!d'!y._~,~ :~
I
: Publ i ~her elf
THE R~CHMOND TIMES-DISPATCH
I I
~ . I
This is to certify that the attached LEGAL NOTICE
," ... :;
was published by Richmond Newspap~rs, Inc., in the City
of RichmonH, Stat~ of Vi~ginia, o~ the following dates:
I . j I
I
.
I
07/1{+/93
07/21/93
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being given~...
07/14/93
befot~e
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My Commission Expires Jurk.3o tg9S
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CHESTERFIELD COUNTt
BOARD OF SUPERVISORS
AGENDA
Page L otL
Meeting Date:
J"ly 22, l~~J
Item Number:
lS.A.
Subject:
Public Hearing to consider Prohibition of Through Truck
Traffic on Chesterfield Meadows Drive and Old Wrexham
Road
County Administratorls Comments:
&w.-JdA~
~1 I () ATo ~
- ----r .
Board Action Requested:
A public hearing is scheduled for July 28, 1993, to
consider the prohibition of through truck traffic on
Chesterfield Meadows Drive and Old Wrexham Road.
Summary of Information:
BACKGROUND: The County has received a request from the
Wrexham Estates Association to prohibit any through truck
or truck and trailer or semi-trailer combination except
pickup or panel trucks from using Chesterfield Meadows
Drive (Route 929) from Route 10 to Old Wrexham Road
(Route 4880) and Old Wrexham Road (Route 4880) from
Chesterfield Meadows Drive (Route 929) to Centralia Road
(Route 145). The recommended alternate route is Route 10
and Centralia Road.
,
The Virginia Department of Transportation (VDOT) has five
(5) primary criteria it considers when a prohibition is
requested. Based on staff's preliminary review, the
request will probably satisfy three (3) of VDOT's
criteria for imposing a prohibition; 1) an acceptable
(Continued on next page)
Preparer: ~~
R.J. Mccra~
County Administrator:
Attachments: . Yes D No
Title: Director of Transportation
~--~
. I #
183
I
,
.,. ,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -2- oU
Summary of Information: (Continued)
alternate route will be available, 2) Chesterfield
Meadows Drive and Old Wrexham Road are classified as
local roads, and 3) the number of through trucks may
exceed VDOT's 13 to 20 truck daily minimum. The request
will probably not satisfy two (2) of the criteria; 1)
the number of truck accidents on the proposed route is
not excessive, and 2) there are not an average of 12
dwellings per 1000 feet on Old Wrexham Road or
Chesterfield Meadows Drive. Normally, compliance with at
least three (3) of the five (5) criteria will result in
VDOT's approval of the request.
RECOMMENDATION: Staff recommends that the Board adopt
the attached resolution requesting VDOT to prohibit
through truck traffic on Chesterfield Meadows Drive and
Old Wrexham Road.
DISTRICT: Bermuda
I #
184
I
j"'"
.......
CHESTERFIELD COUNTY: At a
regular meeting of the Board of
Supervisors, held at the
Courthouse on July 28, 1993, at
3:00 p.m.
WHEREAS, the Chesterfield County Board of
Supervisors received a request from citizens to prohibit
any through truck or truck and trailer or semi-trailer
combination except pickup or panel trucks from using
Chesterfield Meadows Drive (Route 929) from Route 10 to
Old Wrexham Road (Route 4880) and Old Wrexham Road (Route
4880) from Chesterfield Meadows Drive (Route 929) to
Centralia Road (Route 145); and
WHEREAS, Route 10 and Centralia Road provide a
reasonable alternate route; and
WHEREAS, the Board has conducted a public hearing on
the question.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors requests the Virginia Department of
Transportation to prohibit through truck traffic on
Chesterfield Meadows Drive and Old Wrexham Road.
Vote:
Certified By:
Theresa M. Pitts, Clerk
to the Board of Supervisors
185
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~LAHDFlLL DR.
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188
~
Rich-mond "
I Newspapers,Inc.
1"'""\
An Affiliate of Media General
P.O. BOX 85333
RICHMOND, VIRGINIA 23293-0001
(804) 649-6000
ACC~~~;?~J~BER
220806
DATE
07/21/93
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
ATTN: JOAN DOLEZAL
P.O. BOX 40
CHESTERFIELD VA
23832
DATE
DESCRIPTION
RATE
CHARGES
LINES! RUNS
CREDITS
TOTAL
INCHES AMOUNT
~ ~
07/14/93 121
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LEGAL NOTICE
ADDING SECTION 5-3~ 1
50
2
446.40
..
\ Take not~~~lioard of Su.
pervisors of Chesterfield County,
Virginia, at a regular meeting on
July 28. 1993 al 7:00 p,m, In the
County Public Meeting Room at
Chesterfield Courthouse, Chesler
field. Virginia. will hold public hear-
\~g"A~ ~~f~~~~ to amend the
Code of the County of Chester-
field, 1978, as amended, by. add-
ling a new Section 6.3,1 relatong to
, water conservation devices and
low consumption fixtures,
2, The prohibition of any through
truck or truck and trailer or semi-
trailer combinetion except a pick-
up or panel truck from using Ches-
terfield Meadows Drive (Route
929), from Route 10 to Old
Wrexham Road (Route 4880), and
Old Wrexham Road (Route 4880).
from Chesterfield Meadows Drive
(Route 929) to Centralla Road
(Route 145), The recommended al.
ternate route is Route 10 and Cen-
tralia Road,
3, The prohibition of any through
truck or truck and trailer or semi-
trailer combination except a pIck-
up or panel truck from using Clint-
wood Road (Route 2801). from
~-...... Genito Road (Route 604) 10 Du-
maine Drive (Route 2806);
Delgado Road (Route 2608). from
Clintwood Road (Route 26(1) to
Kellynn Drive (Route 2609);
Speaks Drive (Route 3036), from
Dumaine Drive (Route 2606) to
Speaks Court (Route 3021); Wood.
song Drive (Route 2742), from
Dumaine Drive (Route 2606) to
Woodthrush Court (Route 21433;
and Keliynn Drive (Route 2609.
from Delgado Roadtoute 260 )
to Dumaine Drive oute 2606),
The recommended a ternate route
is Speeks Drive, Wood song Drive,
Hull Street Road, and Genito
Road,
A copy of the ordinance and cop-
ies of the plats are on file in the
County Administrator's Office,
Room 505, 9901 Lori Road, Ches.
terfield, Vi rginia, and may be
~~~~i~~tw~n ~~In~~~~t~ ~~o
a,m, to 5:00 p,m" Monday through
Frida,
Richmbnd Newspapers,
'f.r.c.
,Publisher of I
THE RicHMOND~TIMES-DISPATCH
II I
I
This is to certify that the attached LEGAL NOTICE
j JI;l;' II
was publis~ed by ~ichmond Newspapers, Inc., in the City
of Richmono, State of Virginia, on the following dates:
t , I
07/1-9-/93
07/21/93
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The first
beir,g
giver.. ~
t
07/14/93
I Not .tn~y
State of Virbinia :
City of Richmond I
My Commission expir~s
I
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WHEN REMITTING PLEASE RE~ER
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My Commission Expires JunJ 30: 1996
,
,
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TO YOUR CUST9MER # 220806
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CHESTERFIELD COUNT\:
BOARD OF SUPERVISORS
AGENDA
Page ...L oU
Meeting Date: .Tnly ?R. 1 qq1
Item Number:
IS.B.
Subject:
Public Hearing to Consider Prohibition of Through Truck Traffic on
Clintwood Road, Delgado Road, Speeks Drive, Woodsong Drive, Dumaine
Drive, and Kell~nn Drive.
County Administrator s Comments:
S-cJ -v-P ~;D-r, r-]~p
Board Action Requested:
A public hearing is scheduled for July 28, 1993, to consider the
prohibition of through truck traffic on Clintwood Road, Delgado
Road, Speeks Drive, Woodsong Drive, Dumaine Drive, and Kellynn
Drive.
Summary of Information:
BACKGROUND: The County has received a request from an area citizen
to prohibit any through truck or truck and trailer or semi-trailer
combination except pickup or panel trucks from using Clintwood Road
(Route 2601), from Genito Road (Route 604) to Dumaine Drive (Route
2606), Delgado Road (Route 2608) from Clintwood Road (Route 2601)
to Kellynn Drive (Route 2609) I Speeks Drive (Route 3036) from
Dumaine Drive (Route 2606) to Speeks Court (Route 3021), Woodsong
Drive (Route 2742) from Dumaine Drive (Route 2606) to Woodthrush
Court (Route 2743), Dumaine Drive (Route 2606) from Speeks Drive
(Route 3036) to Clintwood Road (Route 2601), and Kellynn Drive
(Route 2609) from Delgado Road (Route 2608) to Dumaine Drive (Route
2606). The recommended alternate route is Speeks Drive, Woodsong
Drive, Hull street Road and Genito Road.
The Virginia Department of Transportation (VDOT) has five (5)
primary criteria it considers when a prohibition is requested.
(Continued on next page)
Preparer: ~~ Title:' Director of Transportation
R.J. Mccracken/~ f'~-::Zi~;;~;:;:ilLA-...
County Administrator: :.r Q<.... l. g, r<. . I #
) 18'1'
Attachments: . Yes D No
I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ or-.:
Summary of Information: (Continued)
Based on staff's preliminary review, the request will probably
satisfy four (4) of VDOT's criteria for imposing a prohibition;
1) an acceptable alternate route will be available, 2) Clintwood
Road, Dumaine Drive, Kellynn Drive, Delgado Road, Speeks Drive and
Woodsong Drive are all classified as local roads, 3) the number of
through trucks may exceed VDOT's 50 to 100 truck daily minimum, and
4) there are at least 12 dwelling units per'1000,feet of roadway
along the proposed prohibited route. The request will probably not
satisfy one (1) of the criteria, in that the number of truck
accidents on the proposed route is not excessive. Normally,
compliance with at least three (3) of the five (5) criteria will
result in VDOT's approval of the request.
RECOMMENDATION: Staff recommends that the Board adopt the attached
resolution requesting VDOT to prohibit through truck traffic on
Clintwood Road, Delgado Road, Speeks Drive, Woodsong Drive, Dumaine
Drive, and Kellynn Drive.
DISTRICT: Clover Hill
I
, ~
I #
188
I
--
-
CHESTERFIELD COUNTY: At a
regular meeting of the Board of
Supervisors, held at the
Courthouse on July 28, 1993, at
3:00 p.m.
WHEREAS, the Chesterfield County Board of
Supervisors received a request from an area citizen to
prohibit any through truck or truck and trailer or semi-
trailer combination except pickup or panel trucks from
using Clintwood Road (Route 2601), from Genito Road
(Route 604) to Dumaine Drive (Route 2606), Delgado Road
(Route 2608) from Clintwood Road (Route 2601) to Kellynn
Drive (Route 2609), Speeks Drive (Route 3036) from
Dumaine Drive (Route 2606) to Speeks Court (Route 3021),
Woodsong Drive (Route 2742) from Dumaine Drive (Route
2606) to Woodthrush Court (Route 2743), Dumaine Drive
(Route 2606) from Speeks Drive (Route 3036) to Clintwood
Road (Route 2601), and Kellynn Drive (Route 2609) from
Delgado Road (Route 2608) to Dumaine Drive (Route 2606);
and
WHEREAS, Speeks Drive, Woodsong Drive, Hull Street
Road, and Genito Road provide a reasonable alternate
route; and
WHEREAS, the Board has conducted a public hearing on
the question.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors requests the Virginia Department of
Transportation to prohibit through truck traffic on
Clintwood Road, Delgado Road, Speeks Drive, Woodsong
Drive, Dumaine Drive, and Kellynn Drive.
Vote:
Certified By:
Theresa M. Pitts, Clerk
to the Board of Supervisors
188
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PROPOSED THROUGH TRUCK
TRAFFIC RESTRICTION
- - - - Proposed Res tricted
Route
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180
A.
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........
-.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page L otL
Meeting Date:
Julv 28, 1993
Item Number:
lS.C.
Subject:
Public Hearing to Consider Amendment to Code of County of Chesterfield,
1978, as amended, by Amending and Reenacting Section 4-28 Relating to
Bingo Games and Raffles
County Administrator's Comments:
fe-c~ cy~o~
Board Action Requested:
Summary of Information:
In order to simplify the process for groups applying to the County
for Bingo/Raffle permits, the application distribution and review has
been centralized in the Office of the County Attorney. Applicants will
be able to obtain all necessary information, legal as well as
procedural, from a single source.
Since the new procedures will require that the applications
generate from and are returned to the office of the County Attorney, the
County Code should be amended to reflect the change in procedure.
Preparer: ~ . ~~ ~ Tille: County Attorney
Steve~ N ~A LA ) JA f/)
::t::=m:::~nist;r.Ye~ DIN: L~~-~~.-- ---I #
0905:4054.2(4055,1)
191
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTION 4-28 RELATING TO
BINGO GAMES AND RAFFLES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 4-28 of the Code of the County of Chesterfield. 1978, as amended,
is amended and reenacted to read as follows:
Section 4-28. Application for permit, application fee and required documents.
(a) No volunteer fire department, rescue squad or organization mentioned in section
4-27 shall conduct a bingo game or raffle without first having obtained an annual permit
from the county. Application for such permit shall be submitted to the office of the county
administrator attorney on a form provided by SH€h that office.
000
(2) This ordinance shall become effective immediately upon adoption.
0905:4055.1
,I'
192
Richmond ^
I Newspapers,Inc.
'"
An Affiliate of Media General
P.O. BOX 85333
RICHMOND, VIRGINIA 23293-0001
(804) 649-6000
CUSTOMER
ACCOIINT NUMBER
220805
DATE
07/21/93
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
ATTN: JOAN DOLEZAL
P.O. BOX 40
CHESTERFIELD VA
23832
DATE
DESCRIPTION
CHARGES
LINES RUNS
CREDITS
TOTAL
INCHES AMOUNT
07/14/93 121
LEGAL NOTICE
SECTION 4-28
22
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153.58
Richmbnd Newspapers,
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Inc.
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THE RICHMOND TIMES-DISPATCH
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This is to certify that the attached LEG8L NOTICE
was publis~ed by ~i~hmond Newspap~rs, Inc., in the City
of Richmonb, State of Virginia, on the following dates:
[ , I
07/1~/93
07/21/93
I
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Take noti~a~rd of Su-
pervisors of Cheetertield County,
Virginia, at a regular meeting on
July 28, 1993 at 7:00 p,m, in the
County Public Meeting Room at
Chesterfield Courthouse, Chester-
field, Virginia, wil hold a ,public
hearing to consider an ordinance
to amend the Code of the County
of Chesterfield, 1978, as
amended, by amending and
reenacting Section 4-28 relating
~ ........to bingo games and raffies,
A copy 01 the ordinance is on file
in the County Administrator's Of-
fice, Room 505, 9901 Lori Road,
Chesterfield, Virginia, and may be
examined by all interested per-
sons between the hours of 8:30
a.m. to 5:00 p,m., Monday through
Frid
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b. . ~
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Not~ry Public : Superv
State of Virginia I' f !
C i t Y elf R i chrllc,r,d My Commission Expires June 30. 1996
My Commission expires I
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I
07i'14/93
WHEN REMITTING
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REFER TO 'YOUR
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -2:-. 0(2
Meeting Date:
July 28, 1993
Item Number:
l5.D.
Subject:
Public hearing to consider an ordinance increasing the maximum fine for
Building Code violations from $1,000 to $2,500
County Administrator's Comments:
~o.J ~O dv~
Board Action Requested:
Adopt the attached ordinance
Summary of Information:
During its 1992 session, the General Assembly increased the maximum
penalty for Building Code violations from a $1,000 fine to a $2,500
fine. The corresponding County Code section therefore needs to be
amended to increase the maximum fine to $2,500 in order to conform with il
State law.
I
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! Preparer: ~._.~~, V1J.N?o.-::J Title: County Attorney
! Steven L....~as, /~.IAf/../..I.AJtr 0500:3918.1(3919,1) ,
I ::t::~m::::nist;r:y~/~~' ~V_-_ -- 1# 193 'I
...
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
AND REENACTING SECTION 6-6.1 RELATING TO
THE MAXIMUM FINE WHICH MAYBE IMPOSED
FOR VIOLATION OF THE BUILDING CODE
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 6-6.1 of the Code of the County of Chesterfield, 1978, as amended,
is amended and reenacted to read as' follows:
Sec. 6-6.1. Violations and penalties.
(a) It shall be unlawful for any person within the county to violate
or fail to comply with any provision of the building code. Any person
convicted of a violation or failure to comply with any provision of the building
code within the county shall be punished by a fine of not more than eHe
thousand dollars ($1,000.00) two thousand five hundred dollars ($2.500.00).
Each day that a violation continues shall be deemed to be a separate offense.
000
(2) This ordinance shall be in effect immediately upon its adoption.
0500:3919.1
.
19'1
;-
/51F,
--
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1- 012...
,Tuly 28. 1993
Item Number:
IS.F.
Subject:
PUBLIC HEARING TO CONSIDER AMENDMENT TO THE COUNTY CODE TO ESTABLISH
LEAF PICKUP SERVICE FEES AND PROVIDE FOR REDUCED FEE BASED ON CRITERIA
CONTAINED IN THE COUNTY'S PROGRAM FOR TAX RELIEF FOR THE ELDERLY AND
HANDICAPPED
County Administrator's Comments:
{ondvcf /'G~
Board Action Requested:
Summary of Information:
The County provides vacuum leaf collection services to County
residents in designated "No Burn" areas of the County (see attached
map) . The fees for such services are established during the budget
process. This year, the Board set the fee at $50.00 per collection, but
set a reduced fee of $15.00 per collection based on being at least 65,
handicapped, or having a low income. The 1993 General Assembly,
however, changed the basis by which the County may allow reduced fees
for this service. The County now may only allow reduced fees if
residents satisfy the income and net worth criteria established for real
estate tax relief. As a result of the change in law, it is estimated
that approximately 1,000 customers who previously were eligible for a
reduced fee due to age or handicap will not qualify under the new State
mandated criteria and would either have to pay the full fee or not use
the program at all. The attached ordinance codifies the fees set by the
Board during the budget process and establishes the same income and net
worth criteria for reduced leaf vacuum services presently set forth in
the County Code for elderly or handicapped residents seeking tax relief.
(Continued)
preparer:~
Steven
County Administrator:
IA I . (
, V\AAl?~ Title: County Attorney
~~~L. ~
/.
D No
0603: 4421.1 (4366.1)
Attachments:
. Yes
1#
197
I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ oI2-
Summary of Information: (Continued)
The new fees will become effective on November 15 when the first
leaf collection period of the year begins. Notice of the new fees will
be published in the newspaper and posted at public libraries. A flyer
describing the service and the new fees will also be mailed to County
residents with their utility bills.
1# 19B
-...
-
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING
SECTION 10-26 RELATING TO
LEAF PICKUP SERVICES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Chapter 10 of the Code of the County of Chesterfield, 1978, as amended,
shall read as follows:
Sec. 10-26. Leaf Pickup Service.
-Uti In the event the board of supervisors shall choose to designate an area of the
county a "no burn area" or to make leaf pickup service available in a designated area, it
shall do so by describing such area by reference to commonly recognized roads, subdivisions
and landmarks in a notice published once a week for two (2) successive weeks in a
newspaper having general circulation in such area and by posting such notice in at least five
(5) public places within the area so designated.
(b) In the event the board of supervisors shall choose to provide a leaf pickup
service pursuant to paragraph ( a) hereunder and set a fee for such service. the Board may
also. as part of the approval of the budget. provide for a reduced fee for the elderly or
handicapped provided that they meet the income and net worth criteria set forth in Section
8-15(a) and (b) of the County Code.
(2) That this ordinance shall become effective immediately upon adoption.
0603:4366.1
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[ Existing No Burn Area
~
\
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_ Current Are.
Magisterial
District
SOURCE: Chesterfield County
Planning Department
200
......
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L ot.L
Meeting Date:
July 28, 1993
Item Number:
lS.G.
Subject:
Public Hearing to Consider an Ordinance to Compensate Members of
Advisory Boards
County Administrator's Comments:
15- ()-a.J-'- C0 ~~ NOUZuJ.
Board Action Requested:
I Adoption of the attached ordinance
Summary of Information:
During its 1993 session, the General Assembly adopted a statute
that authorizes the Board to reimburse members of its advisory boards
for their actual expenses and to compensate those members up to $50 per
meeting. At the June 9 legislative work session, the Board instructed
staff to prepare an ordinance for the Board to consider providing for
advisory board members to be compensated for their service.
The attached ordinance provides that the Board may set compensation
for members of designated advisory boards annually as part of the budget
approval process.
\
1-'
I pr.par.r:~j..." ~~-<J TItl.: County Attorney
I Steven L:,~ ~~.AA...Lt. 1
'::t::~m::::nist;r:Yes D r: 'C.i5~~,- "-, #
I
4207.1(4204.1)
201 II
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING
SECTION 2-4.1 RELATING TO
COMPENSATION FOR MEMBERS OF ADVISORY BOARDS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Article II of the Code of the County of Chesterfield, 1978, as amended,
is amended by adding a new Section 2-4.1 to read as follows:
Sec. 2-4.1. Compensation for Members of Advisory Boards.
The Board of. Supervisors may, during the budget approval process, provide that
members of designated advisory boards, committees and commissions, created by the Board
pursuant to the authority granted by Section 15.1-33.2, Code of Virginia, 1950, as amended,
shall (i) be reimbursed the actual expenses incurred by them while serving on such advisory
boards, committees and commissions and (ii) be compensated for their services at a rate not
to exceed $50 per meeting and not to exceed a total of $3,000 per calendar year.
0500:4204.1
202
Richmond ~
I Newspapers,Inc.
^
An Affiliate of Media General
P.O. BOX 85333
RICHMOND, VIRGINIA 23293-0001
(804) 649-6000
ACC~Y~NTTO~J~8E'"
220805
DATE
07/21/93
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
ATTN: JOAN DOLEZAL
P.O. BOX 40
CHESTERFIELD VA
23832
DATE
DESCRIPTION
CHARGES
LINES RUNS
07/14/93 121
" .",:;;;;:;",,--- ~ ~
LEGAL NOTICE r
ADDING SECTION 2-41
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INCHES
TOTAL
AMOUNT
~-
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2
223.2()
Richm~nd Newspapers,
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Take notice that the Board of Su-
pervisors of Chesterfield County,
Virginia, at a regular meeting on
July 28, 1993 at 7:00 p.m. in the
County Public Meeting Room at
Chestertield Courthouse, Chester-
field, Virginia, will hold public hear-
ings to consider:
1. An ordinance to amend the
Code of the County of Chester- i
field, 1978, as amended, by add-
ing Section 2-4,1 relating to com-
pensation for members of advi
sory boards.
2. An ordinance to amend the
Code of the County of Chester-
field, 1978, as amended, by
amending and reenacting Section
,."...... -6-6.1 relating to the maxImum fine
which may be imposed for
violation of the Building Code.
Copies of the ordinances are on
tile in the County Administrator's
Office, Room 505, 9901 Lori Road, .
Chestertield, Virginia, and may be
examined by an interested per-
sons between the hours of 8:30
a.m. to 5:00 p.m., Monday through
fridav._., A T~
L
I
Publishet" erf I
THE RiCHMOND'TIMES-DISPATCH
~ i i ~
This is ~o cert~fy that the att~ched LEGAL NOTICE
was published by Richmon~ Newspap~rs, Inc., in the City
of Richmon8, State of Virginia, ern the ferllerwing dates:
I '
~
I
I
07/1(+/93
07/21/93
I
The first inser~ion being
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and s~~Ct?&~9~efore
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given....
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07/14/93
I Not ~ t"y
State of Virbinia '
City clf Richrl1clrld
My Commissioh expires
- I
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My Co~mission Expires June 30, 1996
, I
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WHEN REMITTING PLEASE
f
REFER
,
,
,
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TO YOUR CUSTbMER # 22ba06
~~~.~1 223.20
(0)
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Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ ot2...
cTuly 28, 1993
Item Number:
IS.H.
Subject:
Public hearing to consider an ordinance that
construction to use water conservation devices.
requires new
County Administrator's Comments:
( 0 "'" cI ~C,/t pu-A--6~c- ~-d./
~lf'-t.J... ~ U/VL &bU)a:tU)'vL
!2 e COin m (fA-/1...
Board Action Requested:
Adoption of the attached ordinance
Summary of Information:
During its 1992 session, the General Assembly passed
legislation that required the State Board of Housing to promulgate
Building Code standards permitting the installation of water
conservation devices and low consumption fixtures in new
construction. The General Assembly also authorized counties, at
their option, to accept the newly promulgated water conservation'
standards and require that they be followed in all new
construction. On June 10, 1992, the Board requested staff to set
a public hearing to consider an ordinance that would require the
newly promulgated water conservation standards to be followed in new
construction throughout the County. A public hearing to consider
an ordinance was scheduled for December 9, 1992. The Board
deferred consideration of the ordinance at that time because the
State Board of Housing had not yet promulgated the standards.
Those standards have now been adopted in the Building Code.
The standards that were adopted limit the maximum water flow
per cycle in toilets and urinals and the maximum water flow per
Preparer: ~~h rJ..Lf;?~ Tille: county: Attorney
Steven L...:.->>~~J~I I J J, I 0500 :2478.3 (2643 ,1)
County Administrator: ~ . ('!~~...;. I #1
203
Attachments: . Yes 0 No
"'"'
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -2- 01:2.
Summary of Information: (Continued)
minute in shower heads, lavatories and sink faucets. Adoption of
these standards would assist in conserving the County's water supply
and in avoiding unnecessary use of the County I s sewage treatment
capacity.
Staff has discussed this proposed ordinance with
representatives of the building and plumbing supply industry. These
industry representatives indicate that the new standards can be met
by plumbing fixtures which cost only slightly more than fixtures
currently used. Industry representatives have indicated a concern
about the timing of the effectiveness of a new ordinance, as they
generally possess a four- to six-month inventory of fixtures that
do not meet the new standards.
0500:2478.3(2643.1)
1#
204
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING
A NEW SECTION 6-3.1 RELATING TO
WATER CONSERVATION DEVICES AND LOW CONSUMPTION FIXTURES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Chapter 6 of the Code of the County of Chesterfield, 1978, as
amended, is hereby amended by adding Section 6-3.1 to read as follows:
Sec. 6-3.1. Standards for water saving conservation.
In order to protect the present and future water supply to serve the County's
citizens, the standards promulgated by the Board of Housing and Community
Development for the installation of water conservation devices and low consumption
fixtures in construction as part of the building code pursuant to the authority granted
by Section 36-99.10, Code of Virginia, 1950, as amended, shall be applied countywide.
(2) This ordinance shall become effective immediately upon adoption.
0503:2643.1 - 1 -
205
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -1... ofL
Meeting Date: July 28, 1993
Item Number:
15,.1.
Subject:
A public hearing on approval of Consolidation Agreements between the
County and Schools for the provision of Warehouse, Storeroom, Internal
Distribution and Postal Services and amendments to the FY94 Budget to
reflect the appropriations for the consolidation.
County Administrator's Comments:
C<JtAdud-~ auL ~
~11bti4-,'.. ()
Board Action Requested:
The Board is requested to 1) approve the agreements which consolidate
postal, internal distribution, warehouse, and storeroom functions under
the administration of the school system, 2) appropriate funds for these
functions for the balance of FY94.
Summary of Information:
This time has been set for a public hearing on the appropriation of funds
for the consolidation of the mailroom/internal distribution and
warehouse/ storeroom functions. The school system will manage these areas
with county departments as "customers" of the school system. This change
will involve the transfer of two county positions and the salary and
operating dollars associated with those positions to the (new) School
Mailroom/Internal Distribution Fund. Funds equivalent to the cost for
the two positions will be transferred each year as long as county
departments are not charged a surcharge on postage.
This consolidation will improve services especially for those programs
located away from the government complex that require daily mail and
courier services. Warehouse services will be centralized allowing for
the best and efficient use of space. Future improvements in post'al
services will be dependent on acquiring more up-to-date mass mailing
equipment.
Preparer: ~/L..f. 7"; .J J f J LI f)/[ Title:. De];mty CC)1]nty
Bradford S. Harmne~-4 ~../ J A:111.LA---/
County Administ.rator:yes D No ~ ~C~'.. I #
Attachments: ,
208
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page~of 2
Summarv of Information :(Continued)
Because two new internal service funds will be established, the
FY94 Budget needs to be amended to reflect the revenues and
expendi tures that will be accounted for in the new funds. The
amount involved is over $500,000; therefore a public hearing is
required. The total appropriation needed is $1,834,400.
Appropriations will be reduced as necessary in both the County's
general fund and the school operating fund to reflect the
consolidation.
These amounts represent funds for 11 months of operation in FY94.
Fund 73-Warehouse/storeroom
Fund 74-Postal
Revenues-$1,564,600
Expenses-$1,564,600
Revenues-$269,800
Expenses-$269,800
The School Board is anticipated to approve this action at their
July 20th meeting.
BUDGET AND MANAGEMENT COMMENTS
Approval of this action will mean a net cost to the general fund of
approximately $15,000 in FY94. The County Administrator will
identify sources to fund this shortfall by year end.
f1 j~__J'
ll(~~lL(,I;n'Ltl{fI--__J
Jdmes J.L. Stegmaier, Director
y'
c:\wpwin\text\agendas\sch
1# 20',
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1-, .) C.t.<- . U 7/ j;O
Enclosure 3
VIRGINIA: At a regular meeting
of the Chesterfi e 1 d County
School Board held Tuesday
evening, July 20, 1993, at five
o'clock in the School
Administration Building
PRESENT:
Timothy Carter Brown
Elizabeth B. Davis
Dianne Pettitt
Harry A. Johnson, Ed.D.
MarshallW. Trammell, Jr.
RESOLUTION
WHEREAS the School Board approved the memorandums of agreement for Internal
Distribution and Postal Operations (IDPO) and for Warehousing and Distribution
Operations (WOO) between the Chesterfield County School Board and the Board of
Supervisors on July 20, 1993; and, WHEREAS the agreement states the conSOlidated
operation begins August 1, 1993; and, WHEREAS the agreement also states certain
construction cost and equipment requirements in the amount of $41,800 are
necessary to begin this operation; and, WHEREAS the County Board of Supei'visors
have agreed to fund one-half of the start-up cost; and, WHEREAS the agreement
further states that Internal Service Funds will be established for each
operation; and, WHEREAS the establishment of separate funds requires an
appropriation action; NOW THEREFORE LET IT BE RESOLVED that on motion of Dr.
Johnson, seconded by Mr. Trammell, the School Board requests that the Board of
Supervisors appropriate $1,834,369 in Revenue and Expenditures for the IDPO and
the WOO Internal Service Funds and effect the necessary interfund transfers as
per the agreement. ~
Q~ ~-=-
Pat Bartlam, Clerk to the Board
ent
208
-
Memorandum of Agreement
for Consolidated Internal Distribution and
Postal Operations
between
Chesterfield County School Board
and
County of Chesterfield, Virginia
7/12/93
209
-
MEMORANDUM OF AGREEMENT FOR
CONSOLIDATED INTERNAL DISTRIBUTION AND POSTAL OPERATIONS
THIS AGREEMENT made as of this
day of
,1993,
by and between the School Board of the County of Chesterfield, Virginia, a political
subdivision of the Commonwealth of Virginia (hereinafter the "School Board") and the
County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia
(hereinafter the "County").
WHEREAS the School Board operates an Internal Distribution and Postal service
which it maintains with its own personnel; and
WHEREAS the County owns and operates an Internal Distribution and Postal service
which it maintains with its own employees in its own facilities;
WHEREAS the County and School Board desire to ellJoy the economIC and
operational advantages and efficiency of a consolidated Internal Distribution and Postal
Operations Center to provide services to all departments for both parties; and
NOW, THEREFORE, in consideration of the mutual covenants of the parties to this
Agreement, and other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the County and School Board hereby agree to combine and merge
their separate Internal Distribution and Postal Operations (IDPO) into a consolidated
service under the control of the School Board in accordance with the terms and conditions
set forth as follows:
ARTICLE I -- TERM OF AGREEMENT AND SCOPE OF OPERATIONS
1.1
This Agreement shall commence on
, 1993, and
shall remain in full force and effect for each fiscal year thereafter unless either party shall
0403:4200.1
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210
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give the other party written notice of termination. Such termination notice must be sent no
later than April 1 to be effective on July 1 of the same calendar year prior to such proposed
termination date. If such notice is sent after April 1, the termination will be effective on
July 1 of the following calendar year.
1.2 The School Board shall operate the IDPO Center and shall provide the
services described in Schedule E.
1.3 The School Board's manager of warehouse services shall meet quarterly with
the County's Director of General Services or his designee to discuss the Distribution and
Postal operation. These meetings will facilitate a joint review of overall service and
operational costs and serve as a process whereby both parties insure the most effective and
efficient services are provided.
1.4 The School Board will provide services pursuant to a schedule of services
(Schedules D and E) and will provide procedural guidance to County agencies as needed.
1.5 Prior to the merger, a comprehensive inventory will be taken of supply and
equipment items to be transferred. All supplies agreed to be transferred to the School
Board will be transferred at cost and equipment will be transferred at current value.
1.6 The consolidated IDPO will operate as an Internal Service Fund and as such,
cost avoidance procedures will be implemented to recoup overhead cost while postage rates
are maintained at the normal rate. Bulk rate savings as a result of consolidation will remain
with the fund to offset overhead and to be applied to future equipment purchases. Also,
as an Internal Service Fund the Retained Earnings at fiscal year-end will remain with the
Fund.
0403:4200.1
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211
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1.7 The County will provide and maintain access for the School Board to the
County's automated financial/purchasing system for the purpose of uploading monthly postal
expenses to the budgets of County agencies and the corresponding revenue transactions to
the IDPO.
ARTICLE II -- FUNDS AVAILABILITY
2.1 Both parties to this Agreement shall be bound to the terms and conditions as
set forth herein only to the extent that there are funds available to perform its obligations
hereunder. Either party may terminate this Agreement without penalty if the School Board
or the County's Board of Supervisors fails to appropriate, by June 30th of each fiscal year,
the funds necessary for this Agreement.
2.2 At the time of consolidation, the County will transfer the available FY94
budgeted funds from the County's Postal operation account to the consolidated Internal
Distribution and Postal Operations Center. The School Board will advise the County by
April 1 of each year as to the projected cost for the next year. In no event, shall the County
be required to transfer in FY94 more than the available budgeted amount. Transfers in
future fiscal years will be the amount associated with the operational costs of transferred
services. The County shall not be obligated to make such transfer if the School Board
charges a surcharge above U.S. Postal Service rates.
ARTICLE III --- INVENTORY TRANSFER
3.1 On the effective date of this Agreement the County will transfer ownership
to the School Board all supply items currently on hand in the County Post Office. The
detailed list of the items and balances at time of transfer is attached as Schedule A. These
0403:4200.1
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supplies shall be valued at cost, which value shall be set forth next to the total for each type
of item set forth on Schedule A.
3.2 Upon termination of this Agreement the School Board shall immediately
transfer like supplies to the County of the same description and with equivalent values as
the supplies set forth on Schedule A.
ARTICLE IV -- EQUIPMENT TRANSFER
4.1 On the effective date of this Agreement the County will transfer ownership
to the School Board all internal distribution and postal operation equipment listed on
Schedule A. The equipment shall be valued at cost less depreciation using the straight line
method.
4.2 The depreciated value of such equipment shall be treated as contributed
capital for the Internal Service Fund.
4.3 Upon termination of this Agreement the School Board shall immediately
transfer the original equipment to the County unless such specific equipment has been fully
depreciated and/or disposed of through property disposal procedures.
ARTICLE V -- PERSONNEL TRANSFER
5.1 On the effective date of this Agreement two County personnel will be
transferred to the School Board. It is understood by both parties that such action is a
reduction in force for the County. Therefore, the School Board shall offer employment to
the two County employees with no loss to the affected employees' total benefit and pay
package.
5.2 A listing of the employees who will transfer to the School Board is attached
0403:4200.1 - 4 -
213
-
as Schedule B.
ARTICLE VI -- FACILITIES USE
6.1 The School Board has constructed an IDPO Center located at 9800 Krause
Road and, therefore, the School Board's use of the County facility is not necessary.
ARTICLE VII -- RECORDS MAINTENANCE
7.1 The School Board shall maintain complete and accurate records to
substantiate its expenses for postal sales and services and other services provided under this
Agreement. Such records will validate expenses on a departmental basis.
7.2 Upon request the County shall have the right to inspect, audit and copy such
records and any other financial records related to the operation of the IDPO Center.
ARTICLE VIII -- INDEPENDENT CONTRACTOR
8.1 Neither the School Board nor any of its employees shall be deemed to be
employees of the County for any purpose. Neither the County nor any of its employees shall
be deemed to be employees of the School Board except as specifically provided in Article
V.
ARTICLE IX -- ASSIGNMENT
10.1 This Agreement shall be binding upon and shall inure to the benefit of the
parties and their successors. This Agreement shall not be assignable by the parties.
ARTICLE X -- NOTICES
11.1 All notices or other communications given or required to be given under this
Agreement shall be in writing, and shall be deemed to have been given when hand
delivered; or if delivered by mail, such notice shall be sent by registered or certified mail,
0403 :4200.1
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214
-
-
return receipt requested, or by first class, postage prepaid. If sent by first class mail, such
notice shall be deemed to have been delivered or received on the fifth (5) day following the
deposit of such notice in the United States mail.
11.2 All notices required hereunder shall be addressed as follows:
If to the School Board:
Mr. Thomas R. Fulghum, Division Superintendent
P.O. Box 10
Chesterfield, VA 23832
If to the County:
Mr. Lane B. Ramsey, County Administrator
P.O. Box 40
Chesterfield, VA 23832
ARTICLE XI -- WAIVER
12.1 The waiver by either party of a breach of any provision of this Agreement by
the other party shall not operate or be construed as a waiver of any subsequent breach.
ARTICLE XII -- MISCELLANEOUS PROVISIONS
13.1 This Agreement is the entire understanding between the parties and
supersedes all previous negotiations, representations or agreements either written or oral.
This Agreement shall not be amended, altered or modified unless such amendment,
modification or alteration is written, signed by both parties and attached hereto.
13.2 When used herein, the singular shall be held to include the plural, the male
gender shall include the female gender and the neuter, and vice versa.
13.3 If any provision of this Agreement is found by a Court of competent
jurisdiction to be invalid, void or illegal, then such provision shall be deemed to be stricken
0403:4200.1
- 6 -
21"'.
..it>
-
-
herefrom, and this Agreement, as so modified, shall remain in full force and effect.
13.4 The School Board and County agree that the validity and construction of this
Agreement shall be governed by the laws of the Commonwealth of Virginia. Any dispute
between the parties which cannot be resolved between them shall be resolved in the Circuit
Court of the County of Chesterfield, Virginia and in no other venue.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
first above written.
School Board of the County
of Chesterfield, Virginia
By:
Chairman
Clerk
Approved as to form:
School Board Attorney
County of Chesterfield, Virginia
By:
County Administrator
0403 :4200.1
.. 7 -
2 1 "
..dj
-
-
Clerk
Approved as to form:
Deputy County Attorney
Enclosures
Schedule A - Listing of Inventory and Supplies To Be Transferred
Schedule B - Personnel to be Transferred
Schedule C - School Board and County Holiday Schedule
Schedule D - Internal Distribution/Postal Services - Locations and Departments
Schedule E - Scope of Services
0403:4200.1
- 8 -
21 ,....
.1;1
-
-
SCHEDULE A
Inventory and Supplies to be Transferred
Mailroom Supplies:
Item
.Q!y.
Cost
Ink, Postage Machine
*TBD
*TBD
Tape, Postage Machine
*TBD
*TBD
*to be determined
Mailroom Equipment:
Depreciated Value
(1) Pitney Bowes Mailing $4,207.36
System SjN0083977, MDL 6115,
Consisting of:
(1) Power Stacker MDL 3250
(2) Mailing Machine MDL 6100
(3) Accounting Printer MDL 8674
(1) Pitney Bowes, Electronic Scale $2,121.57
Model 8610, SjN 00002645
(2) Hamilton Sorters, No. OH575-30-08 $ 373.95
(1) Charnstrom Mailcart $ 570.28
Super Capacity, MDL M-156
(1) Pitney Bowes, Accounting Meter, Rental @ $53.00jmo.
MDL 6501
(88) A. Rifkin, Mailbags No Value
0403:4200.1
- 9 -
218
-
Mailroom Employees:
Willie Waddy
Charles Branch
0403:4200.1
SCHEDULE B
Personnel to be Transferred
- 10 -
-
218
-
SCHEDULE C
School Board Holiday Schedule
School Board Holiday Schedule:
July 5, 1993 (Monday)
September 6, 1993 (Monday)
November 25-26, 1993 (Thurs. & Fri.)
December 23, 1993 - January 2, 1994
January 17, 1994 (Monday)
May 30, 1994 (Monday)
Independence Day
Labor Day
Thanksgiving
Christmas
Lee-Jackson-King Day
Memorial Day
*
The School Board will begin its four-day summer work week on Monday, June 21.
The five-day week will resume on Monday August 23, 1993.
County Holiday Schedule:
July 5, 1993 (Monday)
September 6, 1993 (Monday)
October 11, 1993 (Monday)
November 11, 1993 (Thursday)
November 25-26, 1993 (Thurs. & Fri.)
December 24, 1993 (Friday)
December 27, 1993 (Friday)
December 31, 1993
January 17, 1994
February 14, 1994
May 30, 1994
Independence Day
Labor Day
Columbus Day
Veterans Day
Thanksgiving
Christmas Eve
Christmas Day
New Years Day
Lee-Jackson-King Day
Washington's Day
Memorial Day
The IDPS will provide basic service to County departments during the winter
holidays when the school system is closed. The dates involved are:
December 23rd, 28th, 29th and 30th.
The IDPS will also provide service to County departments on Fridays during
the schools' summer four-day work schedule.
0403:4200.1
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220
-
SCHEDULE D
-
Internal Distribution/Postal Services
Location and Departments
Twice Daily:
Accounting
Animal Control
Assessor
Budget
Building Inspection
Cafeteria
Circuit Court Clerk
Circuit Court Judges Chambers
Circuit Court Record Room
Clerk to BOS
Commissioner of Revenue
Commonwealth's Attorney
Community Development
CDI
County Administrator
County Attorney
Credit Union
Economic Development
Engineering
Extension Service
Fire
General District Court
General Services
Health
Human Resource Management
Human Services
1ST
Internal Audit
Legislative Services
License Inspector
Management Services
Museum
News & Public Information
Nursing Home
Parks & Recreation
Planning
0403:4200.1
- 12 -
Twice Daily:
Police
Print Shop
Probation (Juvenile)
Purchasing
Registrar
Risk Management
Sheriff
Transportation
Treasurer
Utilities
V olunteer Services
Once Daily:
Airport
Block Grant Office
Jail
Juvenile Detention
Home
Juvenile & Domestic
Relations Court
Magistrate
Par k s &
Recreation/Building
& Grounds
Garages
Radio Shop
Fleet Manager
Building & Grounds,
General Services
221
-
SCHEDULE E
Scope of Services
The School Board agrees to provide and the County agrees to use the following
servIces:
Mail Delivery:
United States Postal Service and interdepartmental daily mail
delivery except as shown on Schedule D, delivery of computer
printouts and printing orders.
Postal Service:
Pick up, meter, receive and send mail for School Board and
County departments, United Parcel Service (V.P.S.).
0403:4200.1
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222
-
-
Memorandum of Agreement
for Storeroom and Warehouse Operations
between
Chesterfield County School Board
and
County of Chesterfield, Virginia
7/12/93
223
-
STOREROOM AND WAREHOUSE OPERATIONS AGREEMENT
THIS AGREEMENT made as of this day of , 1993,
by and between the School Board of the County of Chesterfield, Virginia, a political
subdivision of the Commonwealth of Virginia (hereinafter the "School Board") and the
County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia
(hereinafter the "County").
WHEREAS the School Board operates a central stores warehouse which it maintains
with its own personnel; and
WHEREAS the County owns and operates a central stores warehouse which it
maintains with its own employees in its own facilities; and
WHEREAS the County and School Board desire to enJoy the economiC and
operational advantages and efficiency of a consolidated warehousing and distribution center
to provide services to all departments for both parties; and
NOW, THEREFORE, in consideration of the premises and the mutual covenants of
the parties to this agreement, and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the County and School Board hereby agree
to combine and merge their separate warehousing and distribution operations (WDO) into
a consolidated internal service fund under the control of the School Board in accordance
with the terms and conditions set forth as follows:
ARTICLE I -- TERM OF AGREEMENT AND SCOPE OF OPERATIONS
1.1 This Agreement shall commence on ,1993, and
shall remain in full force and effect for each fiscal year thereafter unless either party shall
0403:4203.1
- 1 -
22q
-
give the other party written notice of termination. Such termination notice must be sent no
later than April I to be effective on July 1 of the same calendar year prior to such proposed
termination date. If such notice is sent after April 1, the termination will be effective on
July 1 of the following calendar year.
1.2 The School Board shall operate the consolidated storeroom and warehouse
and perform the services described in Schedule A.
1.3 The School Board's manager of warehouse services shall meet quarterly with
the County's Director of General Services or his designee to discuss the warehousing
operation. These meetings will facilitate a joint review of overall service, stockage items,
surcharge rates and to coordinate any needed changes and serve as a process whereby both
parties insure the most effective and efficient services are provided.
1.4 The School Board will develop a catalog for use by the County agencies and
provide procedural guidance. The catalog will list items available through the warehouse
and the procedural guidance will provide instructions for requisitions, costs, returns, billings
and inquiries.
1.5 Prior to the merger, the School Board's Manager of Warehouse Services will
meet with the County's Director of General Services or his designee to review the items that
will be stocked both in the consolidated storeroom and warehouse.
1.6 The consolidated storeroom and warehouse will operate as an Internal Service
Fund and as such, a surcharge in the amount of 26% of the cost of purchase materials will
be included in the sales of inventoried items. The surcharge will recoup the overhead costs
and provide for future equipment purchases related directly to the operation of the
0403:4203.1
- 2 -
22b
consolidated storeroom and warehouse. If it is necessary to modify the surcharge amount,
it will be done effective on the beginning of a fiscal year by providing written notice of the
modification prior to April I of the preceding fiscal year. For items purchased directly by
the user a nominal handling fee will be charged for items handled and stored in the
warehouse. Further, as an Internal Service Fund the Retained Earnings at fiscal year-end
will remain with the Fund.
1.7 The County will provide and maintain access for the Schools' warehouse
computer system into the County's automated financial/purchasing system for the purpose
of uploading warehouse requisitions and for facilitating appropriate posting of expenditure
transactions to the budgets of County agencies and corresponding revenue transactions to
the warehouse Internal Service Fund. Such postings will be performed at least monthly.
ARTICLE II -- FUNDS AVAILABILITY
2.1 Both parties to this Agreement shall be bound to the terms and conditions as
set forth herein only to the extent that there are funds available to perform its obligations
hereunder. Either party may terminate this Agreement without penalty if the School Board
or the County's Board of Supervisors fails to appropriate, by June 30th of each fiscal year,
the funds necessary for this Agreement.
2.2 At the time of the consolidation, the County and School Board will reallocate
the available FY94 budgeted funds for storeroom cost to their respective departments and
schools. Proposed budgets for future fiscal years will include the amount associated with
the actual operational cost by department or school.
2.3 There are some construction cost and equipment requirements as a result of the
0403:4203.1
- 3 -
22b
consolidation for the following items:
Expansion of Warehouse Computer Hardware
$15,000
(1)
(2)
(3)
Construction of Consolidated Mailroom
2,000
Mezzanine Storage Unit to replace warehouse
space lost to construction of mailroom
18,000
(4)
Pallet Jack
6,800
$41,800
Since the consolidation is for the joint benefit of both the County and the School
Board, the construction costs identified above will be shared equally. Therefore, on or
before the effective date of the consolidation the County will provide an additional
appropriation (contributed capital) to the School Board Warehouse Fund in the amount of
$20,900.
ARTICLE III m INVENTORY TRANSFER
3.1 Inventory levels for the County have been depleted in anticipation of the
consolidation, therefore, no inventory will be transferred.
ARTICLE IV -- EQUIPMENT TRANSFER
4.1 There will be no equipment transferred as a result of this consolidation.
ARTICLE V -- PERSONNEL TRANSFER
5.1 Although the consolidation Task Force concluded in February, 1991 that one
County personnel allocation consisting of one half FTE from County Buildings and Grounds
and one half FTE from Parks and Recreation would be transferred to the School Board
upon consolidation, this transfer will not occur due to County needs. Instead, the School
Board will fund this needed FTE by recouping the expense through surcharges on sales.
0403:4203.1
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22!(
-
ARTICLE VI -- FACILITIES USE AND MAINTENANCE
6.1 The School Board will have operational control of the County WDO facility
located at 6603 Public Works Court as well as additional warehouse facilities located at 6808
Krause Road West if needed and if such future additional use is agreeable to the County.
6.2 Ownership and routine maintenance of the warehouse facility at 6603 Public
Works Court will remain the responsibility of the County. However, County access to the
facility for such maintenance shall be limited to warehouse operational hours unless special
arrangements are coordinated with the School Board's Manager of Warehouse Services.
6.3 Upon termination of this Agreement the School Board shall immediately
return use of County warehouse facilities to the County.
ARTICLE VII -- RECORDS MAINTENANCE
7.1 The School Board shall maintain complete and accurate records to
substantiate its charges for inventory sales. Such records will validate per item costs of
inventoried items and surcharge computations.
7.2 Upon request the County shall have the right to inspect, audit and copy such
records and any other financial records related to the consolidated storeroom and
warehouse operation.
ARTICLE VIII -- INDEPENDENT CONTRACTOR
8.1 Neither the School Board nor any of its employees shall be deemed to be
employees of the County for any purpose. Neither the County nor any of its employees shall
be deemed to be employees of the School Board.
0403:4203.1
- 5 -
228
-
-
ARTICLE IX -- ASSIGNMENT
10.1 This Agreement shall be binding upon and shall inure to the benefit of the
parties and their successors. This Agreement shall not be assignable by the parties.
ARTICLE X -- NOTICES
11.1 All notices or other communications given or required to be given under this
Agreement shall be in writing, and shall be deemed to have been given when hand
delivered; or if delivered by mail, such notice shall be sent by registered or certified mail,
return receipt requested, or by first class, postage prepaid. If sent by first class mail, such
notice shall be deemed to have been delivered or received on the fifth (5) day following the
deposit of such notice in the United States mail.
11.2 All notices required hereunder shall be addressed as follows:
If to the School Board:
Mr. Thomas R. Fulghum, Division Superintendent
P.O. Box 10
Chesterfield, VA 23832
If to the County:
Mr. Lane B. Ramsey, County Administrator
P.O. Box 40
Chesterfield, VA 23832
ARTICLE XI -- WAIVER
12.1 The waiver by either party of a breach of any provision of this Agreement by
the other party shall not operate or be construed as a waiver of any subsequent breach.
0403:4203.1
- 6 -
229
-
ARTICLE XII -- MISCELLANEOUS PROVISIONS
13.1 This Agreement is the entire understanding between the parties and
supersedes all previous negotiations, representations or agreements either written or oral.
This Agreement shall not be amended, altered or modified unless such amendment,
modification or alteration is written, signed by both parties and attached hereto.
13.2 When used herein, the singular shall be held to include the plural, the male
gender shall include the female gender and the neuter, and vice versa.
13.3 If any provision of this Agreement is found by a Court of competent
jurisdiction to be invalid, void or illegal, then such provision shall be deemed to be stricken
here from, and this Agreement, as so modified, shall remain in full force and effect.
13.4 The School Board and County agrees that the validity and construction of this
Agreement shall be governed by the laws of the Commonwealth of Virginia. Any dispute
between the parties which cannot be resolved between them shall be resolved in the Circuit
Court of the County of Chesterfield, Virginia and in no other venue.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
first above written.
School Board of the County
of Chesterfield, Virginia
By:
Chairman
Clerk
0403:4203.1
- 7 -
230
-
Approved as to Form
School Board Attorney
Clerk
Approved as to Form
Deputy County Attorney
0403:4203.1
- 8 -
-
County of Chesterfield, Virginia
By:
County Administrator
2;31
-,
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SCHEDULE A
Scope of Services
The School Board agrees to provide and the County agrees to use the following
servIces:
Storeroom services:
School will provide a storeroom from which office
supplies and material may be purchased and delivered.
Warehouse services:
Schools will buy, store and deliver custodial supplies to
central points, store and deliver computer paper, forms
and envelopes unique to various County departments,
and provide a long term storage area in the Kingsland
school annex or any other location acceptable to both
parties.
0403:4203.1
- 9 -
232
Richmond ~
I Newspapers,Inc.
An Affiliate of Media General
'"
".
P.O. BOX 85333
RICHMOND, VIRGINIA 23293-0001
(804) 649-6000
CUSTOMER
ACCOUNT NUMBER
220805
DATE
07/21/93
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
ATTN: JOAN DOLEZAL
P.O. BOX 40
CHESTERFIELD VA
23832
~;;;
CREDITS
TOTAL
INCHES AMOUNT
DATE CODE
DESCRIPTION
07/21/93 121
~
I
LEGAL NOTICE
WAREHOUSE, STOREROOM
~
23
1
$85.55
I
I
.
IMf~
Take notice that the Board of Su-
pervisors of Chestertie\d County,
Virginia, at a regular meeting on
July 28, t 993 at 7:()() p.m. In the
County Public Meeting Room at
.1 Chestertield Courthouse, Chester-
field, Virginia, will hold a public
hearing to consider an
amendment to the FY93-94 bud~.
et to appropriate $1,834,400 In
revenues and expenditures to re-
flect the consolidated operation of
the warehouse, storeroom, Inter-
na distribution and postal ser-
rt~rther information is desired, t
contact Mr. Bradford S. Hammer,!
Deputy County Administrator for !
Management Services at 748-
1191, between the hours of 8:30
a.m. to 5:00 p.m., Monday through
Frida.
i
New~papers, Inc.
. I
~ Publ i sher of I
. THE RICHMOND TIMES-DISPATCH
1 i
This is to certify that the atttched LEGAL NOTICE
was publis~ed by ~ichmond Newspap~rs, Inc., in thel City
of Richmon~r Stat~ of Virginia, ot the following dates:
I '
I
i
Rich r(1~lrld
.
07/2~/93
i
The first
I
,
!
i r,sel'~t i orl be 3. rIg g i vel"l~ .. . .
,
,
07/21/93
Not a l"~y
State clf Virginia l
City of Richmond ,
My Commissio~ expires
,
My Commission Expires Ju~e 30, 1995
M
0)
Ui
I~
,...
o
o
WHEN REMITTING PL~ASE REFER TO YOUR CUSTOMER # 220805
.~ lmD 9' $85.56
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.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ o~
Meeting Date:
July 28, 1993
Item Number:
15.J.
Subject:
Public hearing on the County's 1993-94 Community Development Block
Grant (CDBG) program.
County Administrator's Comments:
Board Action Requested:
Approve the County Administrator's recommended 1993-94 CDBG program
and authorize the County Administrator to submit a Final Statement
of Community Development Objectives and Projected Use of Funds to
the U.S. Department of Housing and Urban Development.
Summary of Information:
The County's Community Development Block Grant (CDBG) program Final
Statement of Community Development Objectives and Projected Use of
Funds for 1993-94 is required to be submitted to the U.S. Department
of Housing and Urban Development (HUD) by August 1, 1993. The County
Administrator's recommended 1993-94 CDBG program was presented to the
Board on June 23, 1993 and a public hearing was set for July 28, 1993.
Following the public hearing, any amendments the Board wishes to make
to the program and its final approval by the Board, staff will submit
the amended document to HUD. HUD then has 30 days to review the
County's program. If approved by HUD, the County will be notified
and the program year will begin as scheduled on September 1, 1993.
4 . (\~. \ /] ,/7 Communi ty Developmen t
Preparer: :;ttt:.J~~'~ )jJj,k" Title: Grant Adminis tra tor
- ewis C. We~~
County Administrator: '- /~q *~~{'~L#L~/-I
7L, f3. ''-_ #
Attachments: . Yes 0 No
Block
233
I
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page--L-of-1-
Summarv of Information :(Continued)
Budget and ManaE!ement Comments:
Funds in the amount of $1,354,500 were included in the FY94 Adopted
Budget; therefore, no appropriation is necessary. The appropriation
resolution grants authority to the County Administrator to reduce the
amount budgeted down to what will actually be received.
I'
. '- ,,- i ,.J, f.":',) r---_..
,:i.. ]", ~( '~ (:..t., . - " t..t,. (;. ~
James J .L. Stegmaier," Director
1# 234 I
-
-.
HOUSING
Interfaith Housing Project
$254,000
$125,000
$ 30,000
$409,000
$ 715,000
$ 300,000
$ 44.000
$1,059,000
Elder Homes Corporation
HOME
TOTAL - Housing
PUBLIC SERVICES
CARES $ 10,000 $ 50,000
CARIT AS $ 10,000 $ 130,000
VITAL $ 39,000 $ 35,000
Utility Connection $ 30,000 N/A
Youth Recreation $ 34,600 $ 4,500
Seniors Program $ 57.500 $ 5.000
TOTAL - Public Services $181,100 $ 224,500
235
-
-
-2-
CDBG
Funds
Matching
Funds
PLANNING AND CAPACITY BUILDING
Business Study
$ 15,000
$ 7,000
$ 15.000
$ 37,000
N/A
Ettrick Historic Study
$ 7,000
$ 12.000
$ 19,000
Falling Creek Ironworks Study
TOTAL - Planning and Capacity Building
CODE ENFORCEMENT
Revitalization Coordinator - Residential
$ 35,000
N/A
CLEARANCE
Demolition
$ 22,000
N/A
SPECIAL ECONOMIC DEVELOPMENT ACTIVITIES
Revitalization Coordinator - Business
$ 50,000
$100,000
$150,000
N/A
Business Loan Program
$2,000.000
$2,000,000
TOTAL - Special Economic Development
Activities
ADMINISTRATION
Indirect Costs
$ 30,000
$ 99,900
$129,900
N/A
CDBG Administration
N/A
TOTAL - Administration
TOTAL CDBG PROGRAM
$1,344,000
$3,362,500
236
-
-
FINAL STATEMENT
OF
COMMUNITY DEVELOPMENT OBJECTIVES
AND
PROJECTED USE OF FUNDS
1993-1994
Chesterfield County
Community Development
Block Grant Program
July 1993
COBG Office
23/1
--
-
Final Statement
of
Community Development Objectives
and
Projected Use of Funds
1993-1994
Chesterfield County
Community Development
Block Grant Program
238
-
-
TABLE OF CONTENTS
Page
COMMUNITY DEVELOPMENT OBJECTIVES .......................... 1
FINANCIAL SUMMARY .......................................... 4
PROJECTED USE OF FUNDS
Public Facilities and Improvements . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5
Housing ................................................. 7
Public Services ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9
Planning and Capacity Building ............................... 12
Code Enforcement ........................................ 14
Clearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 15
Special Economic Development Activities . . . . . . . . . . . . . . . . . . . . . . .. 16
Administration ................................. . . . . . . . . . .. 17
MAPS
1990 Census Distribution of Low/Mod Income
Route 1/301 Corridor Target Area
Ettrick Target Area
Project Location Map
STANDARD FORM 424
COBG GRANTEE CERTIFICATIONS
239
-
-
Community Development Obiectives
Chesterfield County's 1993-94 Community Development Block Grant (CDBG) Program
is prepared and adopted in anticipation of a $1,344,000 allocation offunds through the
U.S. Department of Housing and Urban Development (HUD) Entitlement Community
Program.
The County's CDBG Program is intended to benefit low and moderate income residents
of the County, to help eliminate slums and blight, and to pursue the goal of preserving
and revitalizing low and moderate income neighborhoods. The two primary target
areas of the County's program are the Jefferson Davis Highway Corridor area and the
Ettrick Village area of Chesterfield.
Process
Chesterfield County has developed its 1993-94 CDBG Program through a deliberate
and systematic process of public participation. Three public meetings were held in the
target areas to publicize the program, invite citizen comment on community priorities
for the grant, and to explain the process for allocating grant funds. An additional two
public meetings were held with the County Board of Supervisors to consider the
program.
To solicit project proposals a package was sent to non-profit agencies, CIVIC
associations, Community Development Corporations (CDCs), County departments, and
other interested groups containing application forms, guidelines on filling them out, and
a specific set of evaluation criteria. All project proposals were evaluated by a CDBG
review committee comprised of County staff and two citizen representatives.
After evaluating all projects, the CDBG review committee made its recommendation to
the County Administrator on projects to be included in the 1993-94 CDBG Program.
Based on the County Administrator's instructions, the County CDBG Office then
prepared a recommended 1993-94 CDBG Program and presented it to the County
Board of Supervisors at a public meeting/work session. A formal public hearing before
the Board of Supervisors is scheduled for July 28, 1993.
Investment Program
The County's 1993-94 CDBG Program includes the following objectives and actions.
Public Facilities
.
Improve both residential and business areas along Route 1 and in Ettrick by
providing funds for landscaping, sidewalks, signage, and streetlighting.
.
Provide a permanent site for a community center in Ettrick.
.
Improve conditions for rescue squad operations in the Jefferson Davis area by
providing funds for the construction of a new building for the Bensley-Bermuda
Rescue Squad.
240
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Housing
· Help preserve and revitalize existing residential areas:
· Construct 13 new single family homes for sale to low and moderate
income residents
· Renovate over 60 single family homes in the target areas and County
wide
· Provide home buyer counseling and home maintenance workshops
Public Services
· Provide assistance to the homeless County wide.
· Fund a public school dropout prevention pilot project.
· Assist County residents with utility connections.
· Provide after school recreational opportunities for at risk youth.
· Provide recreational opportunities for senior citizens in the target areas.
Planning and Capacity Building
· Conduct a business study of Route 1 and Ettrick.
· Prepare a study of historic resources in Ettrick.
· Conduct archeological field tests and studies of the Falling Creek Ironworks.
Code Enforcement
· Hire staff to provide support for residential COBG projects including code
enforcement, housing activities by non-profit COCs, and coordinating public
improvement projects.
Clearance
· Provide additional funds for public demolition projects to help eliminate blight in
the target areas.
241
-2-
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--
Special Economic Development
· Hire staff to provide support for business related COSG projects including the
COSG loan program, code enforcement, and to help implement the enterprise
zone.
· Improve the physical appearance of the Route 1 Corridor and encourage
business development in both the Route 1 and Ettrick areas of the County
through a public/private business loan pool.
24G
-3-
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FINANCIAL SUMMARY
1993-94 CDBG PROGRAM
Program Funding:
Entitlement Allocation
$1,344,000
Program Income *
Program Expenditures:
Public Facilities
380,000
Housing
409,000
Public Services
1 81 ,1 00
37,000
35,000
Planning and Capacity Building
Code Enforcement
Clearance
22,000
Special Economic Development
150,000
129,900
$1,344,000
Administration including Indirect Costs
TOTAL EXPENDITURES
*
Program income for the 1992-93 program was overestimated. All program
income was allocated to the County's 1993 single family housing rehabilitation
program and will be spent accordingly. The funds for the 1992-93 Housing
Rehab program have been allocated to forgivable loans. As a result, program
income is negligible and difficult to estimate. This year's program does include
provisions for program income and a comprehensive estimate for program
income for 1994 will be included in next year's statement.
243
-4-
-
-
PUBLIC FACiliTIES
Project Name:
1"1:!!I::::::~il:~illl!:II!:::
Description: Public improvements in the Jefferson Davis and Ettrick areas
including landscaping, lighting, and sidewalks. The funds will be divided evenly
between the two target areas.
Budget:
CDBG Funds
$240,000
Matching Funds
N/A
Agency/Subrecipient: County Departments of Transportation, Planningr and
Environmental Engineering
National Objective/Regulatory Citation: Area benefit to low and moderate
income persons - 570.201 (c) and
570.208(a)(1 )
Timing:
September 1993 to August 1994
Location:
Jefferson Davis Corridor (Route 1/301) and Ettrick (see map page
Project Name:
glnl!II:~g!:rl:g:II:::::::;BIII"i1:::,::.g91'1::::::111"11::;:'::1:1:
Description: Funds to help build a new rescue squad building on the Jefferson
Davis Corridor. The rescue squad has a piece of land donated by DuPont and a
donation of $60,000 in cash from the company. At present, the station is located in a
trailer. The permanent building would house two ambulances and personnel essential
to operating a substation of the Bensley-Bermuda Rescue Squad.
Budget:
CDBG Funds
$40,000
Matching Funds
$60,000
Agency/Subrecipient: County Fire Department
National Objective/Regulatory Citation: Area benefit to low and moderate
income persons - 570.201 (c) and
570.208(a)(1 )(i)
Timing:
September 1993 to August 1994
Location:
Northern area of the Route 1/301 Corridor (see map page
24'1
-5-
-
~
PUBLIC FACiliTIES (cont.)
Project Name:
Bttn:a:k::::::lo.mmU:n:i~),:~::al.e.nle.li
;:::::::::::::;:::::::::::;:;:::::::::;:::::::::::::::::::::::;:::::::::::::::::::;:;:::::;::::::::::::::::::l~l~::::::::::::::::::::::::::::::::::::::::::::::::::::
Description: The continuation of a project from last year's CDBG Program. This
project will insure sufficient funds to renovate a facility for permanent use as a
community center for Ettrick Village.
Budget:
CDBG Funds
$100,000
Matching Funds
N/A
Agency/Subrecipient: County Parks and Recreation Department
National Objective/Regulatory Citation: Area benefit to low and moderate
income persons - 570.201 (c) and
570.208(a)(1 )(i)
Timing:
September 1993 to August 1994
Location:
Ettrick, Virginia
246
-6-
-
-..
HOUSING
Project Name:
Ultinaltli~:::]ildusin:g::::::::::::::era~eEt:
::::;:;:::::::::::;:;:::::::::::::::::::::::::;:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::;.,.,.;:::::::::::::::::::::::::::1:;:::::::::::::::::::
Description: Interfaith Housing Corporation, a non-profit Community
Development Corporation (CDC), proposes to develop 13 new single family homes for
sale to existing residents in the target areas of Jefferson Davis and Ettrick. In addition,
they plan to assist up to 19 single family owners of substandard single family housing
with home rehabilitation. The help to families is mostly in the form of low interest loans
(0-5%).
Budget:
COBG Funds
$254,000
Matching Funds
$715,000
Agency/Subrecipient: Interfaith Housing Corporation
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons - 570.208(a)(3) and
570.202(a)1
Timing:
September 1993 to August 1994
Location:
Target areas of Route 1/301 and Ettrick (see map page
Project Name:
1!:I:!:r:::::.mell!::::::le~ll:t!!"ln::::
Description: Elder Homes Corporation is a non-profit CDC (a branch of Capital
Area Agency on Aging) that proposes to renovate 40-50 single family homes in the
County. Some of the funds will be in the form of low interest loans , some will be in
forgivable loans. Many of the units will be in the target areas but some will be County
wide and based on income qualification. The rehabilitation work will for the most part
be on a smaller scale than that done by Interfaith.
Budget:
COBG Funds
$125,000
Matching Funds
$300,000
Agency/Subrecipient: Elder Homes Corporation
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons - 570.208(a)(3) and
570.202(a)1
Timing:
September 1993 to August 1994
Location: Target areas and County wide
246
-7-
-
--
HOUSING (cant.)
Project Name:
H......O......M........e......
'" ... .
.... .... .. ...:.
... ..
",.. .....
. .
... .. . .
... .
..".................
.....................
.....................
.....................
Description: Home owner/home buyer counseling services for low and moderate
income persons in Chesterfield County. HOME is Housing Opportunities Made Equal.
They propose to conduct home ownership workshops in the target areas and will help
individual home buyers with home owner counseling. They also propose to provide
hands-on training for new home owners in maintenance and weatherization.
Budget:
CDBG Funds
$30,000
MatchinQ Funds
$44,000
Agency/Subrecipient: HOME
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons - 570.208(a)3 and 570.201 (e)
Timing:
September 1993 to August 1994
Location:
Target areas and County wide
-8-
24'(
-
--
PUBLIC SERVICES
Ilillli:
Project Name:
Description: CARES is an organization based in Petersburg, Virginia that
operates facilities to shelter and assist the homeless. They propose to assist
Chesterfield residents of the CARES homeless shelters by providing money for two
months rent, utilities, and deposits. The assistance will enable homeless clients to
move out into decent, affordable housing.
Budget:
CDBG Funds
$10,000
Matching Funds
$50,000
Agency/Subrecipient: CARES, Inc.
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons - 570.201 (e) and
570.208(a)(2)(A)
Timing:
September 1993 to August 1994
Location:
Petersburg, Virginia
Project Name:
C.....Aj.......'.R.....J..'J1...."........S........
.. .. .....
.. . .. . .
... .,.. . .. . ...
.... . ..... . ..
.... . ........
,. . ..... . .
.. .. .. ..
. .......
;:;:::::::::::::::::::::::::::::::::::::;:::::::::::::::::::::
Description: Congregations Around Richmond Involved to Assure Shelter is a
non-profit organization that arranges shelter for the homeless at area churches. The
County will contribute $10,000 towards the operation of CARITAS for the November
1993 to March 1994 season.
Budget:
CDBG Funds
$10,000
Matching Funds
$130,000
Agency/Subrecipient: CARIT AS
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons - 570.201 (e) and
570 .208( a)(2)(A)
Timing:
November 1993 to March 1994
Location:
Richmond metro area
248
-9-
-
-
PUBLIC SERVICES (cant.)
IJ,iill:
Project Name:
Description: Funding for the second year of a two year pilot school dropout
prevention program. The project funds salary and benefits for a social worker to run
a counseling and intervention program to emphasize the importance of education to at
risk families. A carrot and stick approach is linked to AFDC benefits.
Budget:
CDBG Funds
$39,000
Matchino Funds
$35,000
Agency/Subrecipient: County Social Services Department
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons - 570.201 (e)1 and
570.208(a)(2)(B)
Timing:
September 1993 to August 1994
location:
Falling Creek Middle School, Chesterfield, Virginia
Project Name:
mUll 1M' :;::::ra1.o:niiiitidtH
............... ...........................................
:.:.:.:.:.:.:.:.:.:.:.:.:.:.:....:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:-:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.
Description: The continuation of a program to assist eligible County residents
with paying the connection fees for obtaining County water and/or sewer service. The
assistance is in the form of partial grants to offset the cost of connection fees.
Budget:
CDBG Funds
$30,000
Matching Funds
N/A
Agency/Subrecipient: County CDBG Office and Utilities Department
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons - 570.201 (e)(1) and
570.208(a)(2)(13)
Timing:
September 1993 to August 1994
location:
County wide
249
-10-
-
-
PUBLIC SERVICES (cont.)
Project Name:
M99~1::::::III.li@g:::
Description: Three youth recreation programs: Time Out, Say Yes, and Youth
Connection. All three programs are geared to provide after school/summer recreation
programs for at risk youth.
Budget:
CDBG Funds
$34,600
Matching Funds
$4,500
Agency/Subrecipient: County Parks and Recreation Department
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons - 570.201 (e)(1) and
570.208(a)(i)
Timing:
September 1993 to August 1994
Location:
Target areas - Harrowgate, Bensley, and Park Lee (see map page
Project Name:
II:g:i!:[I:::::::I~tl'rll::
Description: Two seniors recreation programs - one at Ettrick Community Center
and one at the Bensley Center. The programs will provide senior adults with
opportunities to participate in exercise programs, cultural programs, games, and arts
and crafts.
Budget:
CDBG Funds
$57,500
Matchino Funds
$5,000
Agency/Subrecipient: County Parks and Recreation Department
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons - 570.201 (e)(1) and
570.208(a)(i)
Timing:
September 1993 to August 1994
Location:
Bensley and Ettrick community centers (see map page
250
-11-
,-
-
PLANNING AND CAPACITY BUILDING
Project Name:
1:9:I:iillfi:::::::~~~II:
Description: The Business Study is a study of commercial areas in the Route
1/301 Corridor and Chesterfield Avenue in Ettrick. The Route 1 focus will be studying
the feasibility of a business incubator facility to be undertaken in cooperation with the
Defense General Supply Center. The Ettrick portion of the study will focus on the
opportunity for business in the Village of Ettrick.
Budget:
CDBG Funds
$15,000
Matchinq Funds
N/A
Agency/Subrecipient: County CDBG Office
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons and elimination of slums and
blight - 570.205(a)(4)(i) and
570.208(a)(1 )
Timing:
September 1993 to March 1994
Location:
Route 1/301 Corridor and Ettrick
Project Name:
Ilf~g:~:~~~::SJ.~lif~g:::::::llqly:
....,...................................,.................................
.....................................................................
Description: A historic resources survey in the Village of Ettrick. The survey will
be undertaken in concert with the Virginia Department of Historic Resources which will
match the County's CDBG contribution dollar for dollar.
Budget:
CDBG Funds
$7,000
Matching Funds
$7,000
Agency/Subrecipient: County Planning Department
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons - 570.205(a)(4)(i) and
570.208(a)(1)
Timing:
September 1993 to March 1994
Location:
Ettrick, Virginia
251
-12-
-
--
PLANNING AND CAPACITY BUILDING (cont.)
Project Name:
IliJ.:nQ.gi::::::liriftl:~::i:l:tq:glg:rkii:::::i:smgM:
......................................................................................................
Description: Archeological field testing and analysis to survey the Falling Creek
Ironworks site, the first such site of its kind in the United States. The project is a
prerequisite for nomination to the National Register.
Budget:
CDBG Funds
$15,000
Matching Funds
$12,000
Agency/Subrecipient: County Planning Department
National Objective/Regulatory Citation: Benefit to low and moderate income
persons - 570.205(a)(4)(i) and
570.208(a)(1 )
Timing:
September 1993 to August 1994
Location:
Falling Creek on Jefferson Davis Highway (see map page
252
-13-
-
-
CODE ENFORCEMENT
Project Name:
l!:i:~li:"~ill~gg::::::':H.I:~gllir:::::::t:::::III:~I;gl~!''':::
Description: A staff person to implement code enforcement in the target areas,
oversee non-profit housing agencies, work on developing increased citizen participation,
and coordinating residential CDBG projects.
Budget:
CDBG Funds
$35,000
Matching Funds
N/A
Agency/Subrecipient: County CDBG Office
National Objective/Regulatory Citation:
Benefit to low and moderate income
persons and elimination of slums and
blight - 570.202(b)(9)(c) and
570.208(1)(i)
Timing:
September 1993 to August 1994
Location:
Route 1/301 Corridor and Ettrick areas (see map page
-14-
25~
-
CLEARANCE
Project Name:
mIIB:!!~!B:n:::
Description: This project involves adding funds to a revolving demolition fund
used by the County to demolish vacant and deteriorated structures. Liens are placed
against the properties which, if collected, are returned to the revolving fund.
Budget:
CDBG Funds
$22,000
Matchinq Funds
N/A
Agency/Subrecipient: County COBG Office and Building Inspection Department
National Objective/Regulatory Citation:
Elimination of slums and blight on an area
basis - 570.201(d) and 570.208(b)(1)(ii)
Timing:
September 1993 to August 1994
Location:
Route 1/301 Corridor and Ettrick areas
254
-15-
-
.......
This project is part of
The Chesterfield County
Community Development Block Grant
(CDBG) Program
For further information please
contact the CDBG Office at
(804) 748-1953
257
Richmond ^
I Newspapers,Inc.
,.......
An Affiliate of Media General
P.O. BOX 85333
RICHMOND, VIRGINIA 23293-0001
(804) 649-6000
ACC<&~~TTO~~~BER
220805
DATE
07/14/93
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
ATTN: JOAN DOLEZAL
P. O. BOX '+0
CHESTERFIELD VA
23832
DATE
DESCRIPTION
RATE CHARGES CREDITS
~fl..::+ljNES;""'~7~&RUNSlt,;:;;;~ '""","
!
1 95 1!
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TOTAL
INCHES AMOUNT
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07/14/93 111
LEGAL NOTICE
NOTICE OF PUBLIC
733.04
,
NOTICE OF PUBLIC HEARING
COMMUNITY DEVELOPMENT
BLOCK GRANT
f
I
Richmbnd Newfpapers,
I
[rlc.
f
M
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in
Take notice that the County Administrator has submitted a
recommeded 1993-94 Community Development Block Grant
'(CDBG) Program to the Board of Supervisors. The Board
of Supervisors will hold a public hearing at its regular meeting
on July 28, 1993 at 7:00 p,m. in the County Public Meeting
room at the Chesterfield Courthouse complex, Chesterfield,
Virginia to consider the program.The County has c?mpleted
preliminary requirements to apply for $1,344,000 10 CDBG
funds allocated to the County by the U,S. Department of
Housing and Urban Development (HUD).
Objectives of the County CDBG Program include:
. The preservation and revitalization of existing
neighborhoods.
. The rehabilitation of substandard housing.
. The encouragement of owner-occupation of single family
housing.
. The revitalization of business deyelopment along the Route
1 Corridor and in Village of Ettrick.
The proposed CDBG Program includes the following
projects:
Business Loan Program $100,000
Public Improvements Jeff Davis and Ettrick 240,000
Ettrick Community Center 100,000
Bensley-Bermuda Rescue Squad Building 40,000
Demolition 22,000
Housing Improvement Program 379,000
Home.. wner.Counseling.-.;:;. 30,000
Homeless Assistance Funds 20,000
Public School Dropout Prevention 39,000
Utility Connection Assistance 30,000
Youth Recreation Programs 34,600
Senior Recreation Programs Ettrick and Bensley 57,500
Business Revitalization Coordinator 50,000
Residential Revitalization Coordinator 35,000
Business Study - Route 1 and Ettrick 15,000
Ettrick Historic Survey 7,000
Falling Creek Ironworks 15,000
Indirect Costs 30,000
Administration 99,900
TOTAL $1,344,000
Citizens who would like to comment on the County's proposed
CDBG Program are encouraged to send their comments in
writing to the Community Development Block Grant
(CDBG) Office, Chesterfield County, P. 0, Box 40, Chesterfield,
VA 23832, Attention: Mr. Lewis Wendell.
Pl.lblisher of
THE RiCHMOND. TIMES-DISPATCH
"I ·
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is is to certafy that the att~ched LEGAL NOTICE
I ! . .
)ublis~ed by Richmon~ Newspapers, Inc.; in the, City
LChmond, Stat~ of Virginia, oh the following dates:
I I ~
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07/1l/93 i ~
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first insertion being given....
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07/14/93
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Rich rl1c'r,d I
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My Commission Ex~fr8S September 30, 1995
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CUSTOMER # 220806
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733.04
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Public Hearing: Funds for Community Based Services
July 28, 1993
My son, Brian Glasgow, is currently in a, residential placement in Baltimore,
Maryland. Brian has Prader-Willi Syndrome, a condition that results in endocrine,
neurological and behavior problems. Brian was placed out of state by the public
schools, since there was no program locally that could meet his needs. I must
drive three hours to see him, and it is quite difficult to arrange school meetings,
medical care, and visits home. While I am very grateful for the services he
receives, I wish that such services were available here in our community.
Residential, vocational and educational programs for individuals with Prader- Willi
Syndrome are provided in one other part of our state and in many other states. As
a citizen, I find it frustrating that my son has to go so far away to have his needs
met. The problem with disorders such as Brian's is that there may not be enough
individuals with that condition in one locality to justify that area providing the
services. What is needed is more regional cooperation in meeting the unique needs
of youngsters such as Brian.
These days, we all hear too much about the decline of the family--about the
need for greater family involvement in schools. Families who are dealing with
-
........
children with special needs need support in their own communities. They need to
be enabled to take responsibility for their children and they need to be given the
services that will support them in caring for these children. I am here to ask that
funds from the Community Development Block Grant be used to develop local
resources for dealing with children and youth here in Chesterfield County, so that
other families will not have to face the necessity of sending children away from
home and family. Our children and youth are the community of the future and I
can imagine no better use of Community Development funds than investing them
in strengthening families and providing them the assistance they need to take
responsibility for their children. Thank you for the opportunity to speak to this
Issue.
/) ~
(~a/.42 ~ 9[ -I1~
Elizabeth L. Whigham
9720 Chanelka Lane
Chesterfield, Virginia 23832
5.A.
CHESTERFIELD COUNl i
BOARD OF SUPERVISORS
AGENDA
Page L of_L
July 28, 1993
Meeting Date:
Item Number:
l5.K.
Subject:
Public Hearing FY94 Enhancement Road Projects
County Administrator's Comments:
Board Action Requested:
A public hearing is scheduled to consider Chesterfield County's
FY94 Enhancement Projects.
Summary of Information:
BACKGROUND: In June, 1993, the Board approved an updated FY94
Enhancement Projects List (see Attachment 'A'). The enhancement
program is a new Virginia Department of Transportation (VDOT)
program intended to creatively integrate transportation facilities
into the surrounding communi ties and the natural environment.
Projects eligible for funding include pedestrian and bicycle
facilities, scenic easements, historic highway projects,
landscaping, historic preservation, rehabilitation of historic
buildings, preservation of railroad corridors, removal of outdoor
advertising, archeological planning, and research and mitigation of
pollution due to highway runoff. A $7 million per year statewide
enhancement fund has been established for VDOT to carry out the
program. Transportation enhancement projects will be financed with
80 percent VDOT funds and a minimum 20 percent local match. The
local match can be provided through in-kind contributions or local
funding. An advisory committee has been established by VDOT to
select specific enhancement projects on a case-by-case basis from
(Continued on next page)
~~~ . Director of Transportation
Attachments:
6. ~~:~
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-.,......
CHESTERFIELD COUNTy
BOARD OF SUPERVISORS
AGENDA
Page 2- of...2...
Summary of Information: (Continued)
all statewide applications. VDOT bas advised staff that a public
hearing must be held for each project in order for the project to
be considered by VDOT. .
In June, the Board approved the FY94 Enhancement Projects List and
provided funding for the top four (4) priorities. The Richmond
Metropolitan Planning Organization (MPO) approved the County's FY94
Enhancement Project List in July. In order to comply with VDOT's
public hearing requirement, the County needs to hold a public
hearing on the projects.
RECOMMENDATION: Staff recommends that the Board approve the FY-
94 Enhancement Projects as presented.
DISTRICT: Countywide
1#
259
I
......
FY-94 ENHANCEMENT PROJECTS
Approved by the Chesterfield Board of Supervisors June 23, 1993
PRIORITY PROJECT ESTIMATED
COST
1 Henricus Access Road Improvement $ 122,000
2 Chester Bike Trails/Hiking Trails-Seaboard $ 20,000
Coast Line Abandoned Railroad Right-of-Way
3 Landscaping Route 10 (Centralia Rd.-Chester $ 80,000
Rd. )
4 Bike lane - Smoketree Drive $ 70,000
5 Sidewalks - Rt. 1 Various locations (Chippenham $ 115,000
Parkway - Rt. 288)
6 Landscaping Rt. 10 (1-295 Interchange area) $ 50,000
7 Falling Creek Pedestrian Trail Network $ 30,000
8 Sidewalks - Ettrick various locations $ 60,000
9 Courthouse Complex Bike Trail Network $ 25,000
10 Sidewalks/Landscaping - Rt. 60 Midlothian $ 60,000
11 Eppington - Historic Preservation $ 50,000
12 Powhite Parkway/Chippenham Parkway Landscaping $1,000,000
(Phase I)
ATTACHMENT A
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P.O. BOX 85333
RICHMOND, VIRGINIA 23293-0001
(804) 649-6000
An Affiliate of Media General
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
ATTN: JOAN DOLEZAL
P.O. BOX 40
CHESTERFIELD VA
23832
DATE
DESCRIPTION
.if
07/21/93 121
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LEGAL NOTICE
DISPLAY
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Take notice that the County Administrator has submitted a
recommended 1993-94 Transportation Enhancement Program to the
Chesterfield County Board of Supervisors, The Board of Supervisors will
hold a public hearing at Its regular meeting on July 28. 1993 at 7:00 p,m,
In the County Public Meeting room at the Chesterfield Government
complex. at 10031 Iron Bridge Road. Chesterfield. Virginia. to consider
the Program. The County Intends to apply for funds allocated by the
Virginia Department of Transportation (VDOT) for the Program,
Objectives of the County Transportation Enhancement Program Include:
. Provlslon of facilities for bicycles and pedestrians,
. Acquisition of scenic easements and scenic or historic sites,
. Scenic or historic highway programs.
. Landscaping and other scenic beautification,
. Historic preservation,
. Rehabilitation and operation of historic transportation buildings,
structures. or facilities Including historic railroad facilities and canals,
. Preservation of abandoned railway corridors Including the conversion
and use thereof for pedestrian and bicycle trolls,
Improvements are proposed throughout the County, VDOT is not
required. however. to fund all or any of the proposed improvements,
The proposed enhancement program includes the following projects:
PROJECT
Hemicus Access Road Improvement $
Chester Bike Tralls/Hiklng Tralls- Seaboard Coast Line
~ Abandoned Railroad Right-of-Way $ 20,000
Landscaping Route 10 (Centralia Rd.- Chester Rd,) $ 80.000
~ Bike lane - Smoketree Drive $ 70,000
Sidewalks - Rt, 1 Various locations (Chlppenham
Parkway - Rt, 288) $ 115.000
Landscaping Rt, 10 (1-295 Interchange area) $ 50.000
Failing Creek Pedestrian Troll Network $ 30,000
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I~ Sidewalks - Ettrlck various locations $ 60,000
in Courthouse Complex Bike Troll Network $ 25,000
I~ SldewalkS/Landscapln .
18
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CUSTOMER
ACCOUNT NUMBER
220805
DATE
07/21/93
CHARGES
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INCHES
TOTAL
AMOUNT
318
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1189.32
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ICHMONDITIMES-DISPATCH
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Richmond Newspap~rs, Inc., in the City
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07/21/93
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