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10-14-98 PacketMeeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 14, 1998 Page 1 of 1 Item Number: 5. Subject: Recognizing October, 1998 as Quality Month County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary_ of Information: For nearly two decades, October has been celebrated as National Quality Month. Organizations are encouraged to partake in festivities to increase awareness of the need for quality and continuous improvement. For the past two years, the Board has issued a resolution to recognize October as Quality Month in Chesterfield County and to recognize local organizations dedicated to quality and continuous improvement; namely, the Richmond Chapter of the American Society for Quality (ASQ) and the Association for Quality and Participation (AQP). Sharon L. Randol, Quality Coordinator for Chesterfield County; Ms. Jackie Anderson, Chairman of the Richmond Chapter of ASQ; and Mr. Ron Tatum, President of the Richmond AQP; will be present on October 14 to each receive a copy of the resolution and to thank the Board for their support of quality efforts in Chesterfield County. Sharon L. Randol Preparer: Title: Quality Coordinator Attachments: Yes ~-~No #' ~)0~ October 1998 National Quality Month WHEREAS, a commitment to excellence in manufacturing, service, and government is essential to our nation's well-being; and WHEREAS, over the years, Virginians have shown great personal pride and interest in developing quality goods and services and in promoting a high standard of excellence in both the public and private sectors; and WHEREAS, from the smallest to largest manufacturing service organizations in the Commonwealth of Virginia, quality is a major concem; and WHEREAS, the individual workers, business leaders, educators, and government officials must work together to promote excellence in the public and private sectors, and WHEREAS, in February, 1992, the Chesterfield County Board of Supervisors directed the County Administrator to develop and initiate an ongoing total quality improvement effort aimed at reinventing the way Chesterfield County government services its customers; and WHEREAS, many County employees have already joined the ranks of those in the private sector who are applying quality improvement tools and training in the workplace; and WHEREAS, Chesterfield County has developed ongoing partnerships with quality leaders in the private sector. WHEREAS, the Ricl~anond Chapter of the American Society for Quality, and the Richmond Association of Quality and Participation, have provided leadership, programs and networking opportunities in the Greater Richmond area which have been beneficial to both the public and private sectors; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes October, 1998 as "Quality Month" in Chesterfield County and calls its significance to the attention of all its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: October 14, 1998 Item Number: Subiect: FY98 Results of Operations Page 1 of 1 8,A. County Administrator's/~,~. ~(~C°mments: ~_~~_~ ~ County Administrator: ~ Board Action Requested: Approve the actions for year-end FY98 Results of Operations as outlined below. Summary of Information: On September 23, 1998, staff reviewed FY98 Results of Operations with the Budget and Audit Committee. As ontlined in the attachmentt undesignated ending fund balance was primarily comprised of approximately $8.6 million in unspent appropriations and a revenue shortfall of approximately $3.8 million (both figures are net of reserves), resulting in a net addition to fund balance of approximately $4.8 million. Staff recommends that the following actions be taken with respect to undesignated ending fund balance. If approved, undesignated fund balance will be $28.9 million compared to the budgeted figure of $28.3 million. General County recommendations: 1. Set a public hearing for October 28, 1998 to consider reappropriation of $700,000 in FY99 to address the Unified Pay Plan. Preparer Rebecca T. Dickson Attachments: Title: Director ofBudeet & Management. Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(] Date: October 14, 1998 Item Number: Summary of Information (cont.): 2. Designate $1.888 million for use in future years to address the Unified Pay Plan. 3. Reappropriate $141,300 for use by the Fire Department in FY99. School recommendations: 1. Designate net expenditure savings of $2.093 million for school use. The School Board will need to request appropriation of these funds at a later date and will need to identify specific uses at that time. A public hearing will be required to appropriate these funds. Note that all figures are contingent upon final audit results. 6-0ct-98 Preliminary--Unaudited FY98 Results of Operations Budgeted Fund Balance Property Taxes Excess over Adopted Budget Real Estate--Current, Tax Relief, Refunds Real Estate-Delinquent Personal Property-Current Collections Personal Property-Delinquent Collections Personal Property-Refunds/Prorations All Other Property Taxes Property Taxes-Excess Projected Revenue Surplus-Unrecorded Revised Budget for Taxes All Other Revenue Excess Over Adopted Budget Less Reserves (146,598) $ 2,118,100 491,641 1,154,373 (2,710,943) (899,907) (126,268) $ 26,996 $ (1,228,250) E-911 Revenue-ECC Upgrades Project Cell Phone-ECC Upgrades Project Transient Occupancy Tax Interest-Source in FY99 Budget Shrink/Swell Soil Program Interest on Investments-GASB 31 Miscellaneous (Donations from org.) Total Unspent Appropriations (Net of Reserves) Net Addition to Fund Balance (231,351) (611,459) (791,429) (391,138) (196,599) (27,698) (208,955) (2,458,629) $ (2,605,227) Uses: Unspent School Appropriations-Net of Sales Tax Variance/Tax Relief/Property taxes Unspent County Appropriations (Net of Reserves) Address Unified Pay Plan in FY99 (Net of FUnds Available) Fire Dept. Carryforward -Use in FY99 Designate to Address Unified Pay Plan in Future Years Total Uses Undesignated Fund Balance after Actions Above $28,282,700 $ (3,806,481) 8,626,592 $ 4,820,111 $ 2,092,918 700,000 141,300 1,885,893 $ 4~820~111 $ 28,940,857 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: $. B. Subject: Nomination/Appointment to the Committee on the Future County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of a member to serve on the Committee on the Future. Summary of Information: The purpose of the Committee on the Future is to prepare reports and make recommendations concerning changes in governmental structure, revisions to fiscal and land use planning, and any other matters concerning approaches to meeting the governmental needs of the people of Chesterfield County. One vacancy remains on the Committee on the Future, District, due to the resignation of Mr. Kenneth F. Hardt. immediately and will be at the pleasure of the Board. representing the Dale Term will be effective Under the existing Rules of Procedure, appointment to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Ta/m~m~ iX`3 -(¢L/3//_.F~-"~ y D. I--~skins Title: Attachments: [--'~ Yes No Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 14, 1998 Item Number: 8. C. Su~ect: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requeste.d: This item requests Board approval of a Streetlight Installation in the Bermuda District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: ~~~~ 'Rich~r~l M. M~fish~ ~.E. Attachments: Yes ~ No Title: Director, Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 2 Sommary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: * Tinsberry Drive, midway between 2701 and Jefferson Davis Highway Cost to install light: $ 976.43 Does not meet minimum criterion for intersection Bermuda District Streetlight Funds Balance Forward $34,161 Requested Expenditure Effective Remaining Balance $976 $33,185 I# STREETLIGHT REQUEST Bermuda District Request Received: February 26, 1996 Estimate Received: September 9, 1998 Estimate Requested: February 26, 1998 Days Estimate Outstanding: 927 COST TO INSTALL STREETLIGHTS: $ 976.43 NAME OF REQUESTOR: James A. Andrews ADDRESS: Chesterfield County Police Department For the Tinsberry Subdivision through the Community Policing Project REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Tinsberry Drive, midway between Jefferson Davis Highway and 2701 Tinsberry Drive POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff notes: Not Qualified, location is not an intersection Qualified Qualified This request results from the kickoff meeting of the Bermuda Run/Tinsberry Area Community Policing Project held on February 6, 1996, and is in response to the concerns voiced by the residents of the Tinsberry subdivision. &. eet Light R, quest October 1998 Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: Subject: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The South Central Wastewater Authority recently announced its receipt of the 1998 United States Environmental Protection Agency (EPA Region III) Operations and ~ainte____nn~a~c~ Excellence Award for the Large- Advanced .Sat~ wes~er treatment plan. This award is presented annually by the EPA in recognition of outstanding operation and maintenance practices and compliance status. The award represents the acknowledgment of a complete turnaround in this facilities' performance which is credited to the dedication, hard work, and perseverance of the Authority employees. The Award was presented to the Authority by Mr. W. Michae~ McCabe., R. egion Administrator for the EPA, on September 30th. '- Preparer: Tammy D. Haskins Title: Clerk to the Board Attachments: --~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: October 14, 1998 Item Number: Subject: Work Session on the Unified Pay Plan Study, including the County Administrator's recommendations on salary compression increases. County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the Unified Pay Plan Study, including the County Administrator's recommendations on salary compression increases. Summary of Information: During the past year, Chesterfield County Government and Schools, with the assistance of KPMG Peat Marwick, undertook a comprehensive study of our job classification and compensation systems. The goals of this study were to address issues related to pay equity, competitiveness with the external market and internal equity. Two major themes emerged from employee input. First, a plan should be developed to address salary compression, or the problem of employees grouped near the minimum of a salary range regardless of their experience. Second, County and Schools should implement a uniform salary structure and job classification system. Attached are the County Administrator's recommendations on implementation of a uniform pay system and a plan to address the issue of salary compression. The proposed system is less complicated and ensures that comparable positions are similarly classified and compensated. This proposal will require a significant financial commitment, yet staff believes adoption of this program will result in a much improved classification and compensation program for our employees as we move forward in our objective to be "the employer of choice". Preparer: ' Title: Assistant Director, HRM Scott W. Zare Attachments: Yes [---]No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: October 14, 1998 Item Number: Should the Board desire to implement the new Pay Plan and County Administrator recommendations, staff requests that the Board: (1) Approve a two year plan to address salary compression as follows: April, 1999, increase salaries of full time employees by $100 for every year of county service, and April, 2000, increase salaries by $50 for every year of county service. (2) Approve implementing the new range structure and job classification system, effective July, 1999. (3) Approve basing merit increases on actual salaries rather than midpoint, effective July, 1999. (4) Approve the recommended actions for FY98 Results of Operations as outlined in the agenda item following this work session, including, setting a public hearing for October 28, 1998 to consider reappropriation of $700,000 in FY98 unspent appropriations, to assist in addressing the financial impact of the Unified Pay Plan. q05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: October 14, 1998 Item Number: 8. B. 1. a. Subject: Resolution Supporting the Naming of Route 895 as the Pocahontas Parkway County. Administrator's Comments: County_ Administrator: Board Action Requested: The Board is requested to adopt a resolution supporting the naming of Route 895 as the Pocahontas Parkway. Summary. of Information: Bill Axselle, representing the Fluor Daniel/Morrison Knudsen Group constructing Route 895, has asked the County to adopt a resolution supporting the naming of Route 895 as the Pocahontas Parkway. The Commonwealth Transportation Board has the authority to name Route 895. Recommendation: If the Board wishes to name Route 895 the Pocahontas Parkway, the attached resolution should be adopted. District: Countywide Preparer: /~//~{4-~4'~/:t- Title: ~R.J. McCracken Agen365 Attachments: Director of Transportation Whereas, Route 895 will provide improved access to the Richmond International Airport from Chesterfield County; and Whereas, representatives of the firm that will be constructing Route 895 have asked the Board of Supervisors to support the naming of Route 895 as the Pocahontas Parkway; and Whereas, the Commonwealth Transportation Board has the authority to name highways in the Commonwealth. Now, therefore, be it resolved that the Board of Supervisors of Chesterfield County supports the naming of Route 895 as the Pocahontas Parkway. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page "1 of 1 Meeting Dats: October 14, 1998 Item Number: 8. D. 1.b. Su~ect: Recognizing Mr. Kevin Marsden, Troop 869, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: __~ Board Action Requested: Adoption of attached resolution. Summa~ of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Kevin Marsden, Troop 869, sponsored by Saint Matthias' Episcopal Church, upon attaining rank of Eagle Scout. Kevin is unable to attend the Board meeting, therefore, staff will forward the resolution to him. Midlothian District Kevin Marsden Parents: Russ and Sharon Preparer: I f~'~'"'~ t - ~-~'~ I~-'~° Title: Tammy D, Haskins Clerk to the Board Attachments: --~No RECOGNIZING MR. KEVIN MATTHEW MARSDEN UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Kevin Matthew Marsden, Troop 869, sponsorered by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Kevin is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Kevin Matthew Marsden and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: s.D. 1. ¢. Subject: Resolution Recognizing Mr. W. S. Carnes for His Contributions and Support of the Meadowbrook Area County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: WHEREAS, Mr. W. S. Carnes has been a strong supporter and friend of the Meadowbrook community for over 40 years; and Preparer: ~--~-//~J~-~--- Title: Colonel Carl R. Baker Attachments: Yes No Chief of Police # (',31 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued} WHEREAS, Mr. W. S. Carnes had a vision that the Meadowbrook area needed a shopping center to serve the community; and WHEREAS, Mr. W. S. Carnes has been instrumental in developing the Meadowbrook community and has been generous in supporting the efforts of Chesterfield County and numerous community organizations; and WHEREAS, Mr. W. S. Carnes truly cares for Meadowbrook and has provided an office to support the efforts of the Meadowbrook/Meadowdale Community Policing Program. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. W. S. Carnes for his continued contributions and support of the Meadowbrook area and enhancing it's quality of life, and extends on behalf of its members and the citizens of Chesterfield County their appreciation. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. W. S. Carnes and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3_ of !._ Meeting Date: October 14, 1998 Item Number: 8.D.I.d. Subject: Resolution Recognizing the City of Petersburg on the Occasion of its 250th Anniversary County. Administrator's Comments: County AdtninistraWr: Board Action Requested: Adoption of attached Resolution Mrs. Humphrey and Mr. Daniel have requested that the attached Resolution be adopted. In recognition of Petersburg, formally established as a town in 1748, which took part in the historic developments of the region, and celebrating the occasion of its 250th Anniversary. ~ Dom"~ J.'k/ap~e~- [, Title: Director, Public Affairs Attachments: Yes No # ' ~ ~.1 October 14, 1998 Resolution Recognizing the City of Petersburg on the Occasion of its 250th Anniversary WHEREAS, Native Americans had resided in the lower Appomattox Valley for thousands of years before contact with the Jamestown colonists in early May of 1607; and WHEREAS, the establishment of the Citie of Henricus in 1611, in what is now Chesterfield and Henrico Counties, brought English settlers even closer to the Native American settlements; and WHEREAS, as a response to Powhatan uprisings, Fort Henry was established at the Falls of the Appomattox in the spring of 1646 and was under the command of Abraham Wood; and WHEREAS, Indian trade, and later, the cultivation of tobacco, were the principal economic activities of the English settlers for more than 200 years; and WHEREAS, the City of Petersburg, formally established as a town on December 17, 1748, is heir to this rich American history and has been vital in the historic development of the region since its earliest days NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors expresses best wishes to the citizens of Petersburg, Virginia, and wishes them a happy 250th anniversary and continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 14, 1998 Item Number: 8.D.2.a. Subject: Application by the Commonwealth Attorney for a Felony Domestic Violence Against Women Grant from the Department of Criminal Justice Services (DCJS) County_ Administrator's Comments: County Administrator: Board Action Requested: 1. Authorize the Commonwealth Attorney to enter into a grant agreement with the Department of Criminal Justice Services (DCJS) to provide funding for a VSTOP/ Felony Domestic Violence Against Women Prosecutor position. 2. Appropriate revenue and expenditures related to this grant when received, not to exceed $65,500. 3. Create one full time position. Summary of Information: The Commonwealth's Attorney has made application to the DCJS for one domestic violence prosecutor to prosecute the most severe violent crimes against women. This prosecutor position will also assist in coordinated efforts with the Domestic Violence Task Force to train personnel, educate the community and collect statistical data of court cases 'involving the most severe violence against women. The amount of revenue requested from DCJS is $65,297. If the amount is provided, the maximum local cost to Chesterfield will be $27,967. The local share will be provided in the form of in-kind services. Preparer: ~ ~-~c,-' _(~_~ Title: Commonwealth Attorney William W. DavenPort Attachments' ~-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(] Date: October 14. 1998 Number Bud.qet and Manaqement Comments: This item requests Board approval for the Commonwealth's Attorneys office to apply for and appropriate, if received, a grant through the Department of Criminal Justice Services for a Felony Domestic Violence Prosecutor. This grant is a new grant which will expand the efforts to prosecute the most severe violent crimes against women. Currently, the County supports domestic violence through various departments, including the Police Department, Community Corrections Services (CCS), and the Commonwealth's Attorney's office. Each position, in these departments, is a grant position, provided through the Department of Criminal Justice Services. There is little or no cash match for the grant. Total grant funding received for these efforts in FY99 will be $197,481 with essentially no local match requirements. The Police Department and CCS both employ a Domestic violence coordinator and the Commonwealth's Attorney currently employs a Domestic Violence prosecutor. This prosecutor is overwhelmed with the number of cases, both felony and misdemeanors; she is prosecuting over 1,200 cases per year. The purpose of the grant is to provide an additional attorney to manage the immense workload of domestic violence cases, specifically to handle the prosecuting of felony domestic violence charges. The grant will provide $65,297 in grant revenue with an in-kind match of $27,967. This in-kind match consists of two part-time secretarial positions, mileage, computers, office equipment and furniture, law books, Bar association dues and professional conferences. The rent and secretarial support are currently being provided within the operating budget. The total new cost to the Commonwealth's Attorneys office is estimated at $11,090. The Office does not have the funds within its established FY99 budget to provide for this new program. If approved, matching funds will have to be identified at year-end as well as in future budgets. Preparer.'~~ ~"~-,/~' ~ l(%~-~ Title: Director, Bud,qet & Manaqement Rebecca I. Dickson ~,40 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 14, 1998 Item Number: 8.D.2.b. Sub.iect: Application by the Commonwealth Attorney for a Domestic Violence Against Women Grant from the Department of Criminal Justice Services (DCJS) County Administrator's Comments: County Administrator: Board Action Requested: 1. Authorize the Commonwealth Attomey to enter into a grant agreement with the Department of Criminal Justice Services (DCJS) to provide funding for a VSTOP/ Domestic Violence Against Women Prosecutor position. 2. Appropriate revenue and expenditures related to this grant when received, not to exceed $60,500. Summary of Information: The Commonwealth's Attorney has made application to the DCJS for one domestic violence prosecutor to prosecute violent crimes against women. This prosecutor position will also assist in coordinated efforts with the Domestic Violence Task Force to train personnel, educate the community and collect statistical data of court cases involving violence against women. The amount of revenue requested from DCJS is $60,220. If the amount is provided, the maximum local cost to Chesterfield will be $19,020. The local share will be provided in the form of in-kind services and present no new cost to Chesterfield. Preparer: ~f,/'~,4'c,C/,~-~--,~~-~ Title: Commonwealth Attorney William W. venport Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: October 14. 1998 Number Bud.qet and Mana.qement Comments: This item requests Board approval for the Commonwealth's Attorneys office to apply for and appropriate, if received, a grant through the Department of Criminal Justice Services for the Domestic Violence Against Women Prosecutor. This grant is a continuation of an existing grant within the Commonwealth's Attorney's office. The grant will provide $60,220 in grant revenue with an in-kind match of $19,020. This in-kind match consists of two part-time secretarial positions, rent, office supplies, telephone, law books, Bar association dues and professional conferences. Preparer: "~'~-~ ~ ~'"~ ~'r..~ Rebecca T. Dickson Title: Director1 Bud,qet & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 14; 1998 Item Number: 8.D.3. Subject: Consideration of a Continuation Application for the Department of Criminal Justice Services V-STOP (Police Domestic Violence Coordinator) Grant. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Police Department to apply to the Department of Criminal Justice Services for continuation grant funding in the amount of $59,203, and to appropriate the necessary funds when approved. Summary of Information: The Police Department's Domestic Violence Coordinator Program is currently funded through a grant from the Department of Criminal Justice Services. The Police Domestic Violence Coordinator is a civilian whose primary goal is the strengthening of the criminal justice system's response to domestic violence, and the education and training of the public and law enforcement on issues of domestic violence. The coordinator also serves as an advocate for victims of domestic violence. This grant will provide DCJS funds in the amount of $44,267. A local in-kind match of $14,756 is being provided by the Police Department. Preparer: ff~/.,~ /~~~ Title: Colonel Carl R. Baker Attachments: Yes No Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: October '14. 1998 Number Bud.qet and Manaqement Comments: This item requests Board approval for the Police Department to apply for and appropriate, if received, a grant from the Department of Criminal Justice Services for the Domestic Violence Coordinator. This position provides education and training to the public and law enforcement officials on issues of domestic violence. This is a grant renewal for funding totaling $59,203 with a local in-kind match of $14,756. The in-kind match consists of part-time secretarial services, mileage costs, rent, phone, computer maintenance charges, all office supplies and reproduction of all materials needed for training and educational programs. Since this is a renewal of an existing grant, there are no new costs associated with this grant. Rebecca T. Dickson Title: Director, Bud,qet & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 14, 1998 Item Number: 8.D.4. Subject: Authorization For County Administrator To Enter Into A Special Project Service Agreement With Central Virginia Waste Management Authority (CVWMA) For Agricultural Operation Leaf Composting County. Administrator's Comments: County. Administrator: Board Action Requested: Staff requests the Board to authorize the County Administrator to enter into a Special Project Service Agreement for Agricultural Operation Leaf Composting. Summary_ of Information: This Special Project Service Agreement provides the County with five (5) sites at which to recycle leaves that are collected in the leaf collection program. This agreement provides for greater flexibility and improves the overall program efficiency. Funds are available within the FY99 operating budget for this program. Preparer: Francis M. Pitaro Title= Director of General Services Attachments= Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(] Date: October 14. 1998 Number Budget and Mana.qement Comments: This item requests Board approval for the Solid Waste Management Division in the Department of General Services to enter into a special project agreement with the Central Virginia Waste Management Authority for the continued operation of leaf composting. This is a renewal of an existing agreement and funds are available within the Solid Waste Management operating budget for this program. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Manaqement CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: October 14, 1998 Item Number: 8.D.5.a. Subject:Award of a Construction Contract to Southwood Builders, Inc. for the Construction of Phase 2A of the Public Safety Training Center at Enon in the Amount of $505,364 and Transfer of $70,000 From the Reserve for Capital Projects to This Project County Administrator's Comments: County Administrator: Board Action Requested: Approval of the award of a construction contract to Southwood Builders, Inc. in the amount of $505,364 for the construction of Phase 2A of the Public Safety Training Center at Enon and approval of the transfer of $70,000 to this project from the reserve for capital projects. Summary of Information: Southwood Builders was low bidder out of five for the construction of Phase 2A for the Public Safety Training Center at Enon. This phase will consist of the superstructure of the actual firing range including berms, walls and the enclosure for the bullet trap. It will also include the stone on the access road and the parking lot. This phase of the project was necessary due to the discovery last year of the American Bald Eagle nest on the site. At a recent meeting with the U. S. Fish and Wildlife Service, it was recommended to get some type of structure on the south end of the site (small arms range end) as soon as possible because we now have two eagle nests in the same vicinity. Failure to accomplish work in this area soon would put the project in jeopardy. Approval of this award will meet this requirement. Preparer: ~ Title: Director, General Services Francis Pitaro Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 ot' 2 Meetint] Date: October 14. 1998 Number Bud.clet and Mana.qement Comments: This item requests Board approval to award a construction contract to Southwood Builders, Inc. for the construction of Phase 2A of the Public Safety Training Center at Enon. Award of this contract will allow the project to advance in an effort to address issues surrounding the nesting of a bald eagle on the site. Estimated costs associated with Phase 2A exceed the available funding as detailed below. Accordingly, the Board is requested to approve the transfer of $70,000 from the Reserve for Capital Projects to complete the needed funding. Sources: Prior Year Balance FY99 Appropriation Transfer from RFCIP (FY99) Total Available $175,201 400,000 70,000 $645,201 Less Uses: Outstanding change orders from Phase II Testing Construction Management Contingency Bid Price to complete Total Projected Uses: $ 11,050 11,000 46,000 71,787 505,364 $ 645,201 If approved, the transfer will leave a balance in the Reserve for Capital Projects of $1,682,990. Preparer: ~ ('//' ~u~/"~4--for~"'~I '~~Title: Director, Bud,qet & Mana,qement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 14, 1998 Item Number: S.D.5. Award Of Contract To Shoosmith Bros., Inc. For Site Work Improvements At The Closed Chester Landfill County_ Administrator's Comments: County_ Administrator: Board Action Requested: Approve the award of a contract in the amount of $ 168,500 to Shoosmith Bros., Inc. for site work improvements at the closed Chester landfill Summary_ of Information: Shoosmith Bros., Inc. presented the best qualified bid out of two bidders for this project, which includes furnishing and delivery of approximately 40,000 cubic yards of soil fill material, topsoil and other material and equipment necessary for filling, grading and seeding at the closed Chester landfill. Over the years, this site has experienced areas of non-uniform settlement resulting in areas where surface water ponds on top of the existing caP. According to current Virginia Solid Waste Management regulations, slopes on the cap of closed landfills must be maintained in order to prohibit ponding of surface water. This project will re-establish the slope necessary to facilitate proper surface water management plus allow for some additional settlement over time. Preparer: /- t~~ -- Title: Director of General Servicer Francis M. Pitaro Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: October 14. 1998 Number Bud.qet and Mana.qement Comments: On April 22, 1998, the Board of Supervisors approved the transfer of $200,000 from the Reserve for Capital Improvement Projects to fund a study of post-closure maintenance needs at the County landfills and the site work improvements at the closed Chester Landfill. The site work improvements consist of purchase and installation of required soil material that provides positive drainage across the site. Improvements to the existing landfill gas collection system are also included. By completing these improvements, the repairs address any environmental impact and continue compliance with the Virginia Solid Waste Management regulations. The budget for the project is as follows: Sources: Reserve for Capital Projects: $200,000 Less Uses: Engineering Services Construction(for this contract) Contingency Tot~ $ 21,770 168,500 9,730 $200,000 The contract award totals $168,500. Funds are available within the project and approval is recommended. Preparer: [o(.~¢r.~~'~' (¢/' ~. (~. i_~,i'L~¥)~,,/~"/, b Title: Director, Bud.qet & Mana,qement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14.1998 Item Number: 8. D. 5. c. Award of construction contract for County Project #98-0266, Water Line Extension along Coach Road County. Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the constructior contract to G. L. Howard, Inc. in the amount of $161,195.50 and authorize the County Administrator to execute the necessary documents. Summary. of Information: The project consists of an extension of approximately 3051 L.F. of 12" water line and all associated appurtenances in Coach Road as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received three (3) bids ranging from $161,195.50 to $177,738.00. The lowest bid was in the amount of $161,195.50 by G. L. Howard, Inc. The County's engineering consultant, Austin Brockenbrough & Associates, has evaluated the bids and recommended award of the contract to G. L. Howard, Inc. Funds for this project are available in the current C.I.P. · 'ng~J~ P.E. Attachments: Yes ~Title: Assistant Director of Utilities No WATER LINE EXTENSION ALONG COACH ROAD COUNTY PROJECT #98-0266 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: October 14, 1998 Item Number: s.D. 6. Subject: Execution of Supplemental Agreement for Design of New Juvenile and Domestic Relations Courts Facility County Administrator's Comments: County Administrator: Board Action Requested: Authorize County Administrator to execute Supplemental Agreement in the amount of $241,363 for the design of the new Juvenile & Domestic Relations Courts Facility. Summary of Information: On October 9, 1996 the Board of Supervisors approved award of this contract and authorized the County Administrator to execute phase I of the design contract in the amount of $217,120. In that item, staff advised that they would bring the costs of subsequent phases back before the Board. On September 10, 1997 the Board of Supervisors approved phase II of the design contract, for design development and construction document efforts, in the amount of $809,023. This request is for phase III of design services and will complete services through the bidding and construction administration phases. Preparer: . ~ Francis Pitaro Title, Director, General Services Attachments: -'] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 14. 1998 Number .Budget and Manaqement Comments: Project funding consisting of General Funds and Certificate of Participation proceeds have been appropriated. The $241,363 fee for the professional services associated with the bidding and construction administration phase is within the established budget. Staff is tentatively planning the sale of a $16.1 million Certificate of Participation transaction for January 1999 for construction of the new courts facility. Preparer= . ( -,~. ~--~'~Title: Director, Bud.qet & Manaqement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 14, 1998 Item Number: s.o. 7. a. Subject: Set Public Hearing regarding a Subdivision Ordinance Amendment Relative to the Definition of Frontage and Subdivision County_ Administrator's Comments: County. Administrator: Board Action Requested; The Planning Commission recommends the Board of Supervisors set a public hearing for a Subdivision Ordinance Amendment relative to the definition of frontage and subdivision for November 12, 1998. Summary_ of information: The Planning Commission recommends that the Subdivision Ordinance be amended to revise the current definitions for frontage and subdivision and clarify types of judiciary ordered partitions that are exempted from the subdivision requirements, as shown in the attached Subdivision Ordinance Amendment. The ordinance currently allows large lot "subdivision" type developments in the Agricultural zoning district that are exempt from the standards of the subdivision ordinance. These projects are not required to make improvements to rural roads. They allow multiple lots to share one (1) common private driveway and create confusion for public safety personnel during emergencies. See attached maps to see how the current ordinance provisions allow "gerrymandered lots.' Preparer: Th;mas E. Jacobsoh~/ Attachments: Yes ~-~ No Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 14, 1998 Item Number: Summary_ of Information: (Continued) The Planning Commission and staff recommend adoption of the attached ordinance amendment which would clarify the definition of frontage, permit a maximum of two (2) lots created under the subdivision exemption to share a single access, regulate the location of the private access and minimize the creation of odd-shaped ( flag ) lots. The definition also clarifies types of judiciary ordered partitions that were also exempted from the subdivision requirements. In most cases a parcel of land that is divided under the subdivision exemption will yield fewer lots as the result of this amendment. Divisions for sale or gift to immediate family members will be unaffected by the amendment. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 17-2 RELATING TO THE DEFINITIONS OF FRONTAGE AND SUBDMSION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections i7-2 of the Code of the County of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 17-2 Definitions. Ia the construction of this chapter, the definitions contained in this section shall be Observed and applied, except when the context clearly indicates otherwise: 000 Frontage: The continuous length of the property line of any lot, lots, parcel or tract of land measured along a single public street, road or highway against which the land abuts. 000 Subdivision: The division of any parcel of land for residential use, into two or more lots any one of which is less than five acres, or which has road frontage on which its access is located of less than 300 feet or 250 feet if ag shared access shared by no more than two lots or parcels is used, or which does .not maintain a width 0f300 feet, or 250 feet if an access shared by no more .tha. n two lots or parcels is used, for a depth of 1000 feet or that necessary to create a 5 acre parcel, for the purpose, either immediate or future, of transfer of ownership or development for residential use including condominium development '-':--'-' .... "'--- ~ ~- - ~'- f extinguishing cx-thagais,~anent of easements, and divisions of land not directed at the creation of lots or parcels for sale resulting from augmented estates, creditor/mech.anics' lien suits. condemnations, assigmnents, involuntary .... vartitions. Judicial sales, ~,.~..,,,,-,~,.,,~ ~-,,.,~.~,,~..,,~ ,,~ ,,[,~., ~. o~,...~ ,.~ lien pfiofiti~-property rrblie~ plats of co on and oven_ since, reauirements,_ I GIOLGLI Li O.,tlal. gT, X ;~ U,t IlILGI'IiSDL HI IO, IJ.LIt hO[ *~tl~i5%~lt~;~l al. l.llli5 ,~,..l.,~,,, ,J, ~,~ ~, p,u,~.,~ ~ ~a,., shall not be considered a~ an act of subdivision, as long as such division is not done for the pu _rpose of circumventing this chapter. The term "subdivision" shah not include a single division of land into parcels where such division is for the purpose of a sale or gift to a member of the immediate family of the property owner including a partition of property owned by immediate family members. Only one such division shall be allowed per family member and shall not be for the purpose of circumventing this chapter. iFor the purpose of this subsection, a member of the immediate family shall be defined as any 1014:23210.1 I person who is a natural or legally defined offspring, spouse, sibling, grandchild, grandparent or parent of the owner. With respect to family subdivision all applicable requirements of the zoning ordinance shall be met and the proposed tm parcel shall conform to the design standards set forth in this chapter. (2) That thi:s ordinance shall become effective immediately upon adoption. 1014:23210.1 2 14 ~4 i! If H H if H H H H H H CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of i Meeting Date: October 14, 1998 Item Number: ~, D;7. b. Subject: Set a Public Heating for November 12, 1998 to Consider Amendments to § 6-9 of the Chesterfield County Code Eliminating the Need for a Zoning Certificate Prior to the Issuance of a Business License County Administrator's Comments: County Administrator: (~~ Board Action Requested: Set a public hearing for November 12, 1998. Summary_ of Information: The Commissioner of Revenue has requested that the Board revise § 6-9 of the Chesterfield County Code to eliminate the requirement that a zoning certificate be obtained by a taxpayer prior to the Commissioner issuing the taxpayer a business license. The current requirement is unnecessarily time consuming for the taxpayer who must walk back and forth from the Commissioner's office and the Planning Department. Staff plans to implement an administrative review of business license applications to ensure that businesses are properly zoned. Eliminating the Code requirement will improve the process for issuing business licenses and improve the efficiency o£the administration of the business license and the Planning Department's review of the zoning status of business license applicants. Staff recommends setting a public hearing for November 12, 1998. Preparer: ~  ]' James J. L. Stegmaier Attachments: l Yes [] No Title: Deputy County Administrator 0607:42496.1 I# AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 6-9 RELATING TO BUSINESS LICENSES BE IT ORDAINED by the Board of Supervisors of Chesterfield County. (1) That Section 6-9 of the Code of the Count. of Chesterfield, 1997, as amended' is amended and re-enacted to read as follows: Sec. 6-9. Duty of license applicant to ascertain if location properly zoned and use permit issued Every person applying for a business license shall, Lw~,~,_,, ........ ~ '-' .......~u~,.' ...... ': --': -'- ensure that the location for the business is properly zoned for its intended use by such business. ~ o~ IUt.~TLIUII 13 llUt I, JIUI, JUII~ /-~t. YllUkl IUi 1{.3 IIILUIIUUU U3~ U~ ~IIU U{`~3111U33. (2) That this ordinance shall become effective immediately. 0718:25331.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 14, 1998 Item Number: 8.D.8. Subject: Approval of a Non-Disturbance Agreement Between the County and Heilig-Meyers for their Hangar Lease with Dominion Aviation Services County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to enter into a Non-Disturbance Agreement in a form approved by the County Attorney. Summary. of Information: On October 22, 1997 the Board approved granting Dominion Aviation a ground lease for purposes of constructing a corporate hangar for Heilig-Meyers at 7424 Airfield Drive. Heilig-Meyers has entered into a sublease with Dominion Aviation to use that facility for approximately 30 years. Heilig-Meyers has asked the County to enter into a Non-Disturbance Agreement in which the County will agree not to terminate Heilig-Meyers' sublease in the event that the County terminates the FBO agreement with Dominion Aviation. The request is a contingency that must be satisfied before Heilig- Meyers will lease the hangar from Dominion Aviation. Staffrecommends approving the request and authorizing the County Administrator to execute a Non-Disturbance Agreement in a form approved by the County Attorney. Preparer://----- ! - Title: Director, General Services Frahcis M. Pitaro 0607:42463.1 Attachments: [] Yes Il No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of_~ Meeting Date: October 14, 1998 Item Number: 8. D. 9. Sub|ect: Funding for Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Appropriate $210,000 in Federal & State Part C funds for expenditure within the Grants Funds. Reappropriate $55,592 in Federal Substance Abuse funds for expenditure in Fiscal Year 1999. Summary of Information: The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services allocated $210,000 to the Chesterfield Interagency Coordinating Council in correspondence dated May 28, 1998. This funding is for Part C services to infants and toddlers during the federal fiscal year of October 1, 1998 through September 30, 1999. The Chesterfield Community Services Board (Mental Health, Mental Retardation and Substance Abuse Department) serves as fiscal agent for these funds. Restricted federal funding of $55,592 for substance abuse services remained unexpended at June 30, 1998. These funds must be reappropriated to authorize expenditure in Fiscal Year 1999. Preparer: ~F//~ ~7 v~~~9,~ Ga~y ~. Sout~hard Title: Assistant Director, Dept. of MH/MR/SA Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(~ Date: October 14, 1998 Number Bud.qet and Manaqement Comments: If approved, this item would appropriate $210,000 in revenue and expenditures within the MH/MR/SA grants fund. The Chesterfield allocation for 1998-99 continuing participation in Part C Early Intervention for Infants and Toddlers with Disabilities and Their Families was $206,875 in Federal Block Grant and $3,125 is State Aid. These funds were allocated and awarded after the adoption of the FY99 Budget. Additionally, this item would appropriate $55,592 in Federal Substance Abuse categorical funds. The total amount consists of: $18,490 which is the balance of FY98 pass-through federal funding for the SARPOS program (Substance Abuse Residential Purchase Of Service); $16,665 which is the balance of the FY98 SA SSI treatment funding; and $20,437 which is the balance of FY98 SA one-time pass-through federal funding. Preparer: ~~'c~'~c ~/~ Title: Director, Budget & Manaqement Rebecca T. Dickson I),?art~;ent I;sr the Dcat and Ilard ,~l th'artn~ Dcpartrnent ,~I' Educatt,n Department '~l' llcalth l)cpartmcnt ,,] ~[cdtt'al I ~lata~t'~' .~t'r~tct's l)cpanment oI .~lental Hcalt~ Mental TO: FROM: DATE: COMMONWEALTH o[ VIRGINIA EARLY INTERVENTION SERVICES FOR INFANTS AND TODDLERS WITH DISABILITIES AND THEIR FAMILIES Part H of the lndividual~ with Disabilities Education Act Department for Rights Virfftntans wtth Dtsabthtw.~ Department of Soctal SerVtces Department for the Visuall.~ Handtcapped State Corporation Commtsstott Bureau of Insurance Local lnteragency Coordinating Councils for Part C tan'~' Richard Corbett, Part C Technical Assistance Consul May 28, 1998 Local Allocations for 1998-99 Continuing Participation in Part C Early Intervention for Infants and Toddlers ~vith Disabilities and Their Families; Budget Guidelines The purpose of this marling is to inform all LICCs of their local allocations calculated for 1998-99 continuing participation in Part C of IDEA and to provide guidelines for completing local Part C budgets. The enclosed packet should accomplish this. The purpose of this memorandum, however, is to provide to you additional information about the contracting procedures that will be followed this year be~veen the Part C Lead Agency and each of the tbrty LICCs in Virginia and to explain how local allocations were determined. The Contracting Process As you are aware, in 1997 the U.S. Department of Education informed the Virginia Part C Lead Agency (DMHMRSAS) that Part C funds would need to be disseminated to localities via contractual arrangements in accordance with the Virginia Public Procurement Act as opposed to a grant process in order to ensure compliance with federal requirements. To address this issue (thus ensuring localities would be able to access 1997-98 dollars as of October 1, 1997), a recommendation was approved by the Early Intervention Interagency Management Team (EIIMT), xvith concurrence of the Office of the Attorney General (OAG), to require that local fiscal agents/intermediaries be public agencies~already the case for thirty-four of Virginia's forty local interagency coordinating councils. Disseminating federal Part C funds from the Lead Agency directly to local public agencies xvould eliminate the need for a lengthy, costly, and time consuming competitive bid process. The Lead Agency then developed and disseminated a "standard contract form" as part of the application submission requirements. Although the application materials themselves did not constitute a "contract", per se, the addition of the form temporarily addressed the issue. All LICCs were intbrmed that additional changes would most likely occur in subsequent years. In November 1997, efforts were underxvav at DMHMRSAS. ~th input from the EIIMT, to develop a local "contract" to replace what had formerly been an "application". Care was taken to ensure that the contract packet would meet both federal and State requirements, be objective and standardized, and could be effectively utilized within Virginia's developing system for monitoring and evaluationl By mid-March 1998 the draft contract was complete. It has since been reviewed by the EIIMT, DMHMRSAS, and is currently receiving its final review by the OAG It is anticipated that the contract will be available for dissemination within the next 2-4 weeks. The contract will contain many familiar items found in applications previously used, including: a standard contract form; an identification sheet; designation of fiscal agent/intermediary; fiscal and programmatic (system) assurances; terms and conditions for continuing participation; an interagency budget form and a budget justification narrative; the federally-required personnel table; and agency/provider signature page(s). New sections in the contract include the scope of work and deliverables. Although they might appear unfamiliar, a significant portion of both sections (especially the scope of work) was developed based upon the workplans of former applications. For example, item number 2 in the scope of work states that: The Local lnteragency Coordinating Council including all participating agencies/ providers shall re-evaluate the effectiveness of local policies and procedures annually to ensure effectiveness and to revise as needed. For this (and other scope of works items), LICCs no longer need to specify who will complete the activity, or when it is to begin and end. Instead, each simply assures (by signature of the Contractor) that the activity will be implemented during the year. Performance indicators developed by the U.S. Department of Education (Office of Special Education Programs) are also included in the scope of work. Data for these indicators are being collected from LICCs via the Individual Child Data Forms (ICDFs) and the Virginia Family Survey and will be used as performance measures for Virginia's early intervention system. Many of the deliverables to be provided by LICCs as specified in the contract are already being submitted by localities, such as: signed contract documents; all data (individual child data, for ex,pie) requested by the Part C Lead Agency; quarterly expenditure reports; revised budgets (as developed by the LICC); and monitoring and evaluation materials (as developed on an ongoing basis by DMHMRSAS). One new item required to be submitted is an annual progress report on the status of local Part C system implementation. The report, to be due in May of each year, is to address the effectiveness of local policies and procedures, implementation of scope of work activities, LICC accomplishments, and issues encountered throughout the year. Changes to local policies and procedures, as well as any modified or newly-developed local interagency agreement(s), contract(s), and memoranda of understanding, are required to accompany submission of each local report. The Lead Agency anticipates that this progress report will be an extremely useful tool for following system implementation in each locality. In that the workplan and the matrix of local providers are no longer part of the submission requirements under the contract, the actual time needed to complete the contract should be far less than that needed to complete previous applications. The only time-intensive items remaining are the interagency budget form, the budget justification narrative, and the federally-required personnel table. Because the contract language is still being reviewed by the OAG, the EIIMT recommended that localities be notified of their 1998-99 Part C allocations and provided the time-intensive forms in advance of the finalized contract documents. (It is possible, although unlikely, that modifications to the forms ~vill be recommended by the OAG.) A list of local allocations and items needed to complete the local Part C budget are included. Localities are encouraged to begin working on these items. They will need to be submitted along with the remaining contract documents (once finalized and disseminated under separate cover.) For planning purposes, LICCs can expect a submission deadline of mid- to late-August. If you have questions after receiving and reading the local contract packet, please feel free to contact the Part C Office at (804) 786-3710 for assistance. Calculation of Local Allocations Part C allocations for LICCs were calculated for 1998-99 using the same method employed for both 1996- 97 and 1997-98. That is: · A per-child cost was determined for each LICC; · LICCs xvith decreases in annualized child count between 1996 and 1997 received a reduction in their awards equal to 50% of the decrease in annualized count multiplied by the per. child cost; and LICCs with increases in annualized child count between 1996 and 1997 received an increase in their awards equal to the calculated council share multiplied by new available dollars. (The only "new" dollars available were those resulting from reductions in the allocations for those councils with decreased annualized child counts between 1996 and 1997.) Total available funding to LICCs for 1998-99 continuing participation in Part C is $6,446,365 - the same amount made available for both 1996-97 and 1997-98 participation. No additional funds were received by Virginia.for 1998-99 participation; a small increase is expected for 1999-2000. As in prior years, council shares were determined by a 50-50 base (birth/count), with adjustments based on population data, and poverty and ability-to-pay indices. In that future local allocations are likely to be influenced by performance outcomes, suggestions of the Local Allocation Method Workgroup (e.g., averaging child counts over a 3-year period) were not implemented for 1998-99 participation. Furthermore. the current calculation method is the only method so far identified that ensures that only those councils with decreased annualized child counts receive reductions in their allocations and that all other councils receive an increase, no matter how modest. The spreadsheets with all calculations used to determine 1998-99 allocations are available to interested LICCs. pc: Part C Staff EIIMT .Local Allocations for 1998-99 Part C Participation Numerical Council Share Base Dollar Share ICC's '1998 Total Alexandda Alleghany-Highlands Arlington Central Virginia Chesapeake Chesterfield Colonial Crossroads Cumberland Mountain Danville-Pittsylvania Dickenson County Eastern Shore Fairfax-Falls Church Goochland-Powhatan Hampton-Newport News Hanover Hardsonburg-Rockingham Henrico Area Highlands Loudoun County Middle Pen-Northern Neck Mount Rogers New River Valley Norfolk Northwestern Piedmont Regional P.D. 1 P. D. 19 Portsmouth Pdnce William Rappahannock Area Rappahannock-Rapidan Region Ten Richmond Roanoke Valley Rockbddge Area Southside Valley Virginia Beach Western Tidewater Total 2.8324 1.2069 3.4431 4.1721 4.9999 5.7064 2.2772 2.1877 0.0000 0.0000 0.8812 0.0000 18.7880 0.0000 11.0112 0.0000 1.9252 5.2217 0.0000 2.7345 0.0000 1.8519 0.0000 0.0000 4.0045 0.0000 2.2724 4.7706 0.0000 0.0000 5.0951 2.4779 3.1641 0.0000 4.6097 0.9567 0.0000 0.0000 0.0000 3.4097 100.0000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25000 25000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25 000 25000 25000 25000 25.000 1,000,000 92 341 45 085 112 459 127 829 161 719 185.000 84,001 83,283 69,626 92,555 24,800 51,858 508.254 20 514 308 514 38 628 75846 215 809 52 264 69 785 116 077 71 138 88 779 322 428 135 659 92 247 83 561 192 835 139396 255534 161.968 104.496 115,495 257,976 193,210 39,720 56,185 62,266 420,064 117,164 5,446,365 117,341 70,085 137,459 152,829 186,719 i09,001 108,283 94,626 117,555 49,80.0 76,858 533,254 45,514 333,514 63,628 100,846 240,809 77,264 94,785 141,077 96,138 113,779 347,428 160,659 117,247 108,561 217,835 164,396 280,534 186,968 129,496 140,495 282,976 218,210 64,720 81,185 87,266 445,064 142,164 6,446, 365 ALLOC98C.WK4, 05~28~98 Chesterfield REVENUES FOR SERVICES DETAIL: 613,752 SA General Funds 0 Greenstreet 0 Service Expansion/Waiting List 0 Residential Services 0 MH/SA Jail Services 0 SA Census Diversion 0 One Time General Funds "'~bstance Abuse Services Summary FY1998 Quarter 4 COST OF SERVICES 1. Personnel Expense: 2. Operating Expense: 3. Program Support Exp.: 1,090,283 426,060 211,967 4. TOTAL Expenses: 1,728,310 Expenditures of FBG Funds for Services to Pregnant Women and Women with dependent Children $62,639 Local Gov't: 368,410 Contributions: 0 In-Kind: 0 Other Local: 0 Direct Client: 36,715 187,067 SA Alcohol FBG Blue Cross: 3,969 220,082 SA Drug FBG Other Ins.: 15,529 132,700 SA Primary Prevention FBG Medicare: 2,250 40,270 SA SARPOS FBG Medicaid SPO: 0 0 SA HIV/AIDS FBG Medicaid Clinic: 8,849 0 FBG LINK- Treatment Medicaid Other: 633 0 FBG LINK- Prevention SSBG: 0 16,665 SA SSI Treatment FBG SARPOS: 0 0 Other Federal CHAMPUS: 0 0 Restricted Federal ASAP: 0 950 Federal Retained Earnings Courts: 0 127,561 One Time Federal Funds DRS Client: 0 Schools: 0 0 Retained Earnings Other Fees: 8,500 0 Restricted Other 0 0 Other Transfer (To) From: TOTAL REVENUES FOR SERVICES: STATE LOCAL 613,752 368,410 FEES FEDERAL OTHER TOTAL 76,445 725,295 0 1,783,902 iBalance Computations: YEAR-TO-DATE il.TOTAL EXPENDITURES 1,728,310 i SUBTRACT UNRESTRICTED REVENUES !2. Fees 76,445 13. Other Federal 0 ~. Other 0 15. BALANCE OF EXPENDITURES A) Collections B) Current fee allocations: C) Difference D) Match owed DMHMRSAS/(owed CSB) MEDICAID BALANCE COMPUTATIONS: 0 $0 1,651,865 I LIST RESTRICTED REVENUES ' SUBTRACT EXPENDITURES RESTRICTED BALANCES '~6. SA Alcohol FBG 187,067! 187,067 0 17. SA Drug FBG 220,082 i 220,0821 0 ~:8. SA Primary Prevention FBG 132,700! 132,700 0 i9. SA SARPOS FBG 40,270! 21,780 18,490 I10. SA HIV/AIDS FBG 01 0 0 0 0 ill. FBG LINK-Treatment [12. FBG LINK- Prevention i13. SA SSI Treatment FBG ~.14. Retained Earnings 0 0 LIST SHARED UNRESTRICTED REVENUES 16,665i 0 0 0 16,665 121. SA General Funds Ol 0 0 15. Restricted Federal 01 0' 0 '.16. Restricted Other 0i 0 0 117. Greenstreet 01 0 ~ 0 i18. Federal Retained Earnings ~ 950i 95{] 0 119. One Time Federal Funds 127,561. 107,1241 20,437 :20. BALANCE OF EXPENDITURES 982,162!Percent of Total*i Expenditures ] Calculated [ Balances 613,752! 62.49°A~ 613,752t 0t !22. Actual Local Matching Funds I 368,4101 37.5 l°/d 368,410 01 ;23. TOTAL UNRESTRICTED REVENUES I 982,162: 100.00%I 982,162 0 ! * Actual percentage calculated to 6 decimal places, display is rounded. Report date 09/01/1998 r ,70 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagelofl Meeting Date: October 14, 1998 Item Number: 8. D. 10. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: DALE: Meadow Oaks, Section E Meadow Oaks, Section F MATOACA: Antler Ridge, Section 9 Swift Creek Crossing, Section 1 Swift Creek Crossing, Section 2 Preparer: Attachments: Richard M.~Elfish, P.E. Yes ~-~ No Title: Director, Environmental Engineering TO: Board of Supervisors FROM~ ~ of Environrmntal Engineering ~: State Road Acceptance - MEADOW OAKS, SEC. E DISTRICT: DAI ~E ~G DATE: 14 October 1998 ROADS FOR CONSIDERATION: OREGON OAK DR Vicinity Map: MEADOW OAKS, SEC. E TO: Board of Supervisors FROM: Depamra~t of Environmental Engineering SUBJECr: State Road Accep~ - MEADOW OAKS, SEC. F DISTRICT: DAI ,F, MEETING DATE: 14 October 1998 ROADS FOR CONSIDERATION: EVERGRF. FN OAK CT Vicinity Map: MEADOW OAKS, SEC. F TO: Board of' Supervisors FROlVt DepOt of~hmmm'n~ F_~ag/neering SUBJEL-T: State Road Acceptance - ANTLER RIDGL SEC. 9 DISTRICt: MATOACA MEETING DATE: October 14, 1998 ROADS FOR CONSIDERATION: PALOMINO WY WHIRIAWAY DR Vicinity Map: ANTLER RIDGE, SEC. 9 TO: Board of Supervisors FROMz DepmUrent of Environmental Engin~g SUBJECr: State Road Acceptance - SWlFr CREEK CROSSING, SEC. 1 DISTRICT: MATOACA MEETING DATE: 14 October 1998 ROADS FOR CONSIDERATION: CR~ CROSSING DR SWIFF CROSSING DR Vicinity Map: SWIFT CREEK CROSSING, SEC. 1 TO: Board of Supervisors FROM: Deparm~t of Environn~ntal Engineering SUBJEC'g: State Road Acccptanc~ - SWIF-F CR~ CROSSING, SEC. 2 DISTRICT: MATOACA MEETING DATE: 14 ~tobe~' 1998 ROADS FOR CONSIDERATION: SwIFr CROSSING CT SWIFT CKOSSING PL Vicinity Map: SwIFr CREEK CROSSING, SEC. 2 '"-CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: October 14, 1998 Item Number: Page 1 of 1 8.D.11. Subject: Change Order for Summerford Subdivision, Section A County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a $47,981 change order for SM-1 surface asphalt to be applied to additional roads in Summerford Subdivision, Section A. Summary of Information: The original developer of Summerford Subdivision filed for bankruptcy and the bonds were pulled for completion of construction. At their June 24, 1998 meeting, the Board of Supervisors authorized the County Administrator to enter into a contract with White Contracting Company to perform the work. Virginia Department of Transportation (VDOT) worked with the county in preparing the original bid in which only 60 percent of the roads required resurfacing. On September 23, 1998, VDOT advised the Environmental Engineering Department that 0.90 inches of SM-1 surface asphalt must be overlaid on the remaining 40 percent of the roads (see attachment). As these roads were not considered in the original bid package, the contractor was requested to provide a proposal for this additional work. The proposed estimate for overlaying the remaining roads with the SM-1 surface asphalt is $47,981. There is currently $106,573 remaining of the developer' s bond for payment of this change order. Staff Recommendations: Recommend that the Board of Supervisors approve a $47,981 change order to White Contracting Company for placement of additional asphalt in Summerford Subdivision, Section A, not included in the original contract. District: Matoaca Preparer: Richard M~cElfisla, P.E. Attachments: Yes ~ No Title: Director, Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: October '14. '1998 Number Bud,qet and Mana,qement Comments: The unencumbered balance in the Summerford project is $47,981 will leave a contingency balance of $58,592. $106,573; use of P re p a re r .'~F..P~-~ ~ ~ -,-~ iC~, Rebecca T. Dickson Title: Director, Budget & Mana,qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: october 14, ~.998 Item Number: 8.D. 12. Subject: Declaration of VDOT Slope and Drainage Easement and VDOT Pedestrian Access Easement on County Property County_ Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board designate a variable width VDOT slope and drainage easement and a variable width VDOT pedestrian access easement on County Property as shown on the attached plat and authorize the County Administrator to execute the necessary Declaration. Summary_ of Information: The VDOT slope and drainage easement and the VDOT pedestrian access easement are needed for the development of Harrowgate Place, Section 1. District: Bermuda · Harmon Attach. merits: YesI INo Title: Riqht of Way Manager i~ VICINITY SKETCH DECLARAT VDOT SLOPE AND DRAINAGE EASE~ENT AND VDOT PEDESTRIAN~CCESS EASEI~ENT ON COUNTY PROPERTY ~'~ ~ SOR Harrowgate Park ate ~ r',~ d~ . COUNTY OF CHESTERFIELD ,'~f~-" ,(qka ,4. D.B. 2 744 P0.799 ~ I~ ~ ~'. : 3800 COUGAR TRAIL ~ kk ~56'~ ~,_ PIN 79~6~5973Z ~ ~"l, ~E~TtS~' O~© r~E VDO~ VARIABLE WlD TH ~ r~mOPos~m~ r~/~[~Coao4m SLOPE ~ DRAINAGE ESMZ nh~ x X ypo[ v~B~E w~o~. RED. ~cF~c~A '' -<~ /~ - ESM'E ~ND SLOPE ~ DRAINAGE ESM ~ ~ ~ ~ ~ --~,~ .~9.~ "',.. DRAINAOE EASEMENT ~ ~ / ,%~: _~.~.~zzJ m~.ozr '.. D.B. 399 P.a ~70 ~ X. /.~ t5~ SANDWAVE ~D. .. ...... . · , '" ZONED' R- 7 ..: ~/~xp~. 3. ~ X X " ". . ' ~ ~ ~/~ , ~~ ~ X i . "', "k . ~ ~ ~ o ~- o~ x~ ' ,,.. ... .... ... : ~ " ',, EX. 15' DRAINAGE .. / / ~ ~ ~ ~ , k ,.. ".., EASEMENT ' ~ / ~ ~ ~ k ~ ..'' '" . PBiO P~t0-12 / z CObNTY OF CHESTERFtELD~ ..'~ ~ '", ~ .... RV PROPOSED D~. 1733 PO. 1054 X .. ~ '' COUNTY O~'""CHESTERFIELD ,.'"~ //~ HARROWCA TE PLAC~ X~ '" ~ ".. D.B. T79~ Pa59o ~ ~/ SECTION I ~ ~ ~ P.B 10 P~S 10-12 .' / / ~ ',,~000 COUSAR<.,TRAIL RD ..... " ~,/ COUNTY OF CHESTERFIELD ~ ~X '.... PIN 79~6~5Q024 ' .// 50' DRAINAGE EASEMENT ~ ~ ... ZONED: A,,.,. ..... ...." / ~ D.B. 1733 PG. 1054 ~ ~ LINE TABLE /' LINE LENG TH BEAR, lidO L1 21.91' S55'2~'25"W L2 5. 12' N45iJO'Jd"W LJ )6.56' N0;~'06'29"W L4 J2. J6' NIO'51 '02"E L5 64.6J' Nog'o6'49"W L6 1,3. 49' S5S'58'ZS"E L7 95.62' S0',9'06'49"E LINE TABLE LINE LENGTH BEARING L8 49.83' NO9'06'49"W L9 43. 42' S4J'Ol 'O0"E LIO 5.00' S1,3'10'Jg"w LII 25.58' S55'21'2J"W / PLAT SHOWING A VDOT VAR/ABLE WIDTH PEDESTRIAN ACCESS EASEMENT AND SLOPE AND DRAINAGE EASEMENT ACROSS THE PROPERTY OF COUNTY OF CHESTERFIELD TAX I.D. NO.' 7936359737 BERMUDA D/STRICT * CHESTERFIELD COUNTY, VIRGINIA ENGINEERS * ARCHITECTS ~' SURVEYORS CORPORATE HEADQUARTERS 711 N. COURTHOUSE ROAD RICHMOND, VlRGINfA 252,36-4099 40 0 20 40 -TELEPHONE: (804) 794-.3500 FAX: (804) 794-76.39- DATE: 9/9/98 SCALE.'. 1"=40~*'~4~~ DRAWN BK' A.M.H. SCALE: 1"-40' CHECKED BY:_. __~'~'2~?,__~' CALC. CHK. : A.M.H. REVISED 9/23/98 JOB NO.: 64489- 70 ESMTS. DWG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 16, 1998 Item Number: $.D. 13. Subject: Desi0nation of Right of Way for Spring Run Elementary School County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors designate right of way for Spring Run Elementary School and authorize the County Administrator to execute the necessary Declaration. Summary_ of Information: As a condition of the site plan approval for Spring Run Elementary School, the Transportation Department is requiring the designation of a 30' wide strip along the South line of Spring Run Road, State Route 662, containing 0.59 acres, a variable width strip south of Spring Run Road, containing 0.078 acres and a 90' wide strip south of Spring Run Road, containing 2.83 acres as public right of way for future road improvements. District: Matoaca JShn W. Harmon Attachments: Yes No Title: Right of Way Manaqer VICINITY SKETCH DESIGNATION OF RIGHT OF WAY FOR SPRING RUN ELEMENTARY SCHOOL 36O ~E2FORD L£ ES Smith f (782.19' overall) N 89'50'0,.3" W 691,53' Z ,9 PLAT SHOWING THREE PARCELS OF LAND LYING SOUTH OF SPRING RUN ROAD LOCATED IN THE MATOACA DISTRICT OF CHESTERFieLD COUNTY. VIRGINIA AUSTIN BROCICk'IN'BROUGH ]~"~,,, & ASSOCIATES, LLP. 1~ Consulting Engineers ~ ~ ~0 ~ HUNOR~ ~ I I' m 1~' P,O. BOX ~ PH. ~0~--7~-87~ CH~R, ~IN~ 23~1 ~. ~4--7~--7B49 I jULY 25, f997 JCLJEN"I' LO. dOt~ I.D. · JJG. ~, 1997 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~ Date: October 14, 1998 Item Number: 8.D.14. Subject: Approval of Utility Contract for Lowe's at Winterpock - Contract Number 97-0277 County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary_ of Information: This project includes 360 L.F.± of 16" and 1270 L.F.± of 15" oversized wastewater lines. The Developer is required to have a 12" wastewater line to serve his development, therefore, staff has requested the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance the Developer is entitled to refunds for the cost of oversizing the wastewater lines. Developer: Contractor: Lowe's Home Centers, Inc. Godsey & Sons, Inc. Preparer: Contract Amount: Estimated Total - Total Estimated County Cost: Wastewater (Oversizing) (Refund thru connections) Estimated Developer Cost Code: (Oversizing) District: Matoaca Title: $463,209.00 $3,351.11 $459,857.89 5N-573VO-E4C Assistant Director Attachments: Yes No COI ITRACT NUMBER 97-0277 '~ ~4,;,~.~,,. ';;," ",~? ? ~,;~'~,~:..~__.~,,[~s _.., ,I/. r: ~ ..,. ',*',l'm.'%k e,g~-~-~'-~--- -.--'/~- 1 ,,-'.- . ~' ~.~t~, '~ ,:~'~'.'.,"~ ~.- - ,/~ ~'~ ~ ., i - ~;7 ... ~,. ~ ,. ;'. ..'1~ ....' ~,.,.._.%~'~:...(. -~b ~.~,~; ,,~.~,'-.-~'~.',..~.~ ,,'. 9~.?~_,/,~~. ,'~--, /, '*~ , ~ ..4 '" ~.avv¢ ~, ?/ l['~,~e"~ /?~ ~..~i /'% -~" .,',f ' .~¢" LAND, '.~: '~ /~?.~\ [~ ~ ~ "" ~;.~ ' x%~' D~ ' · ' / G~ . x "~ ~ % . ~ /~ j ~ ~ ~ ~.(~,- ,ulm er mil ~/ -. . - ' :J ~- - ~ = HU~ ~*~' ,. II-~ ~ x x~ o~ /JLA ~ --~-h ...... I ..... ,.. ~- ~k,-u~ ~-~ ¢~~¢~T' ~ -, ,,.,, · , ~ '~. ~ . 27,~ )J..' //~c~~~'' ,,"~ I ~ . '~ // ~ ~ II ~iF" .,~ ~l .... '~ ' ~, ~ LOWES AT WINTERPOCK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: october 14, 1998 Item Number: $. O. 16. Subject: Request to Quitclaim a Portion of a 16' And 20' Sewer Easement Across Property of Home Depot USA, Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' and 20' sewer easement across property of Home Depot USA, Inc. Summary_ of Information: Timmons has requested the quitclaim of a portion of a 16' and 20' sewer easement across property of Home Depot USA, Inc. A new easement will be executed to replace these portions of easements. Staff has reviewed the request and recommends approval. District: Bermuda · Harmon Attackments: Yes ~No Title: Right of Way Manager VICINITY SKETCH R~QUEST TO QUITCLAIM A PORTION OF A 16' AND 20' SEWER EkSEMENT ACROSS PROPERTY OF HOME DEPOT USA INC Exit-62 L · f'~94 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: 8. D. 17. a. Subject: Request for Permission to Install a Private Water Service for a Residence at 1142 West Hundred Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary_ of Information: Edward J. Hardy, Jr. and Carol J. Hardy have requested to extend a private water service within a 50' private easement to serve a residence at 1142 West Hundred Road. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Bermuda Preparer: ~x.~'~ w John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH ~ REQUEST FOR PErmISSION TO INSTALL A PRIVATE WATER SERVICE FOR A RESIDENCE AT 1142 WEST HUNDRED ROAD EDWARD J JR & CAROL J HARDY v¢; RF~EL? HUNDRED Bermuda JoCn Tyler Exit-61 L, ake R,chnmn¢ ~tion Battier,ell; Paik !' PARK (~(..)?' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Oetober X6, 1998 Item Number: $.D.l?.b. Subject: Request for Permission to Install a Private Water Service for a Residence at 1148 West Hundred Road County_ Administrator's Comments: County Administrator: Board ActionRequested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary_ of Information: Doris Jones Spratley has requested to extend a private water service within a 50' private easement to serve a residence at 1148 West Hundred Road. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Bermuda J~n W. Harmon Attach_merits: YesI Title: Riqht of Way Manager VICINITY SKETCH REQUEST FOR PErmISSION TO INSTALL A PRIVATE WATER SERVICE FOR A RESIDENCE AT 1148 WEST HUNDRED ROAD DORIS JONES SPRATLEY w~ RF;EL:. D-t:P, G~ Blmuda John Tyler Coinm Col! ,X Exit.61 . STATE ROUTs ~0 VARIABLg WIDT~ R/W 100 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: october 3-4, 3.998 Item Number: 8.0.17. c. Subject: Request Permission for a 12' Gravel Driveway to Encroach Within an Unimproved 50' Right of Way Known as Dowd Lane County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Mary D. Walton permission to have a 12' gravel driveway encroach within an unimproved 50' right of way known as Dowd Lane; subject to the execution of a license agreement. Summary of Information: Mary D. Walton has requested permission to have a 12' gravel driveway encroach within an unimproved 50' right of way known as Dowd Lane. This request has been reviewed by staff and approval is recommended. District: Clover Hill Jo~n W. Harmon Attach_merits: Yes No Title: Riqht of Way Manager # 101 ~ VICINITY SKETCH ~ REQUEST PERMISSION Fu~ A 12' GP~.VEL DRIVEWAY TO L~,~CROACH WITHIN AN UNIMPROVED 50' RIGHT OF WAY KNOWN AS DOWD LANE MARY D WALTON ,LO~dl,-~ ~, - Beaver \ and I BAMS CT '/? ~ EAGLE RUM I~ ~wood O{N BARK C1R ~ O~N 8ARK CT ~ $ O~N BARK CT S 6 B~UE TICK CT N ? ~LUE TICK CT S oshOc~ POW E /'-g-E E_ ,~, = 4o' V i ~ G I IX,l 'A, 0 Ox,, .,' E) OF' DON'WE) N O~'x'~ OF' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: october 16, 1998 Item Number: 8.D.iT.d. Subject: Request Permission for A 15" Storm Sewer to Encroach Within an Existing 16' Sewer Easement County_ Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant 5 "C" Realty Company, L.P. permission to encroach within an existing 16' sewer easement; subject to the execution of a license agreement. Summary_ of Information: 5 "C" Realty Company, L.P. has requested permission for A 15" storm sewer to encroach within an existing 16' sewer easement. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer"~3~ ~N. -~ ~rm~ n(~'~" Attachments: YesI INo Title: Right of Way Manaqer # 104 , ~ VICINITY SKETCH ~ REQUEST PE~{ISSION FOR A 15" STO~.f SEWER TO ENCROACH WITHIN AN EXISTING 16' SEWER EASEMENT 5 "C" REALTY COMPANY LP _ b RB CHINABERRY DR t~m Spring Beaufont Mall Chi,.ppenham 'x~ ;' ~qoare ! Cloverleaf '~'~ ~ '_ OIt .~~ ;'~g Mall WORTHINGTON ' iM Reid ES wo, ' ! II II ~ ...... "'"'"""--,,,-~, , "1.',' ----- .... -'1 ~ w I~ I I i t~ ~ I ~ -'3' i. _ i~i"l I-~'~, -- _~¢. ,~ : ~!l'l- ?T.~ Il ,, -- ~ ~ , ,, ri, ! ,!'~1 __¢~ ENCNEERS ' AR~I~C~ ' SUR~S CORPORA~ HEADOUAR~RS 711 N. COUR~OUSE ROAD RICHMOND, ~RGINIA 2~256-4099 DA~: 14 AUGUST 98 SCALE: 1~50' DRA CHECKED B~' CALC. CHK.:  JO8 NOn 645~7 ~06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: october x4, 199s Item Number: $.0.17. e. Subject: Request Permission for a Private Storm Drain to Encroach Within a 40' County Right of Way Knownas Rivermist Terrace County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Timothy J. Harrington, Jr. and Michele P. Harrington permission for a private storm drain to encroach within a 40' County right of way known as Rivermist Terrace; subject to the execution of a license agreement. Summary of Information: Timothy J. Harrington, Jr. and Michele P. Harrington have requested permission for a private storm drain at 3613 Rivermist Terrace to encroach within a 40' right of way known as Rivermist Terrace. This request has been reviewed by staff and VDOT and approval is recommended. District: Midlothian J~hn W. Harmon Attachments: Yes No Title: Right of Way Manaqer # ! 07 VICINITY SKETCH -'REQUEST PERMISSION FOR A PRIVATE STO~ DRAIN TO EkiCROACH WITHIN A 40' COUNTY RIGHT OF WAY KNOWN AS RIVERMIST TERRACE TIMOTHY J HARRINGTON JR & MICHELE P HARRINGTON ,'Beltie Weaver CC // S~AL]$~UR¥ lOS (corm) 'mYEr/alSO' I /. = I~1. oo ' Z3: .32 °~ 'Z~ " Z~ Harrington, Timothy J.,J~ & Michele P. 3613 Rivermist Terrace Midlothian, VA 23113 730724117000000 AREA TO BE LICENSED BI ,tO9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Octobe= 14, 1998 Item Number: Subject: Acceptance of a Parcel of Land along Rock Hill Road from United States Postal Service County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.471 acres alon~ Rock Hill Road from United States Postal Service, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to Ehat plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda John W. Harmon Attachments: Yes No Title: Riqht of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG ROCK HILL ROAD FROM UNITED STATES POSTAL SERVICE 0.471 PLA T SHO WING ACRES & 0.050 ACRES. OF TO BE DEDICATED TO CHESTERFIELD COUNTY BERMUDA DISTRICT ,,~ CHESTERFIELD COUNTY, , ~' N: $$5508Z217 LAND VIRGINIA UNITED SYA1ES POSTAL SERVICE 12300 ROCK HILL ROAD GPIN: 797655264~ DB 3168, PG 85 0.471 ACRES R'=160.55' D-24~4'05~ L'68.38'. CB-S25 ,~56'$8'E C',67.86 O. 050 A~ ECl CEMEIERy SERVICES OF VIRGINIA, INC. 2900 IqEST HUNDRED ROAD GPIN: 7975553207 DB $125, 983 PREVIOUS JOB NO.. R=IJO. 55* 0=27'1J"41 ' T'JI.$2' C~"S25~I '26'E C=61.46 LINE FABLE . LINE BEARING DISTANCE LI S 79'20',37" FY I9,77 L2 N ?$'II'20" FY tl,24 L3 S J7"27'56" W lJ. 72 L4 S 10'42'16" E 4.68 THIS SURVEy WAS PREPARED Fr1THOUT THE BENEFIt OF A BIILE BfNDER AND MA Y NO~' SHOW ALL EXISTING EASEMENTS. TIMMON'$ SCALE: I%100' BY: Y,~fN CALC. CHI(.:. JOB NO.: 1776805E$ 112 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: 8. D. 18. b. Subject: Acceptance of Two Parcels of Land Adjacent to the North Right of Way Line of Commonwealth Centre Parkway from J. B. Campbell, Joseph J. Harding, III, Thomas E. Carr and Betsy B. Cart County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.1145 acres from J. B. Campbell, Joseph J. Harding, III, Thomas E. Carr and Betsy B. Carr, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: Staff requests that the Board of Supervisors accept the conveyance of the two parcels of land containing 0.1145 acres along the north right of way line of Commonwealth Centre Parkway. This dedication is for the relocation of Commonwealth Centre Parkway. Approval is recommended. District: Matoaca JVohn W. Harmon Attachments: YesI INo Title: Riqht of Way Manaqer 113 VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND ADJACENT TO THE NORTH RIGHT OF WAY LINE OF CO~iMQNWEALTH CENTRE PARKWAY FROM J B C~4PBELL, JOSEPH J HARDING, III THO~S E CARR & BETTY B CARR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: 8.D.19. Subject: Approval of a Right of Entry for the 1-895 Project County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a right of entry for the 1-895 Project. Summary_ of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute a right of entry for certain construction to proceed on the 1-895 Project. This right of entry will cover relocation of Virginia Power and Bell Atlantic facilities and grading for the construction of the required retaining wall. Approval is recommended. District: Dale Preparer:~ -z.J. d~cn,,.~o~n John W. Harmon Attactunents: ~Yes No Title: Riqht of Way Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA %. P.'..20 Page 1 of 1 Meetin l Date' October 14, 1998 Item Number: 8. D. 20. Subject: Authorize the County Administrator to Renew Health Care Contracts for the County's 1999 Health Care Program with Trigon HealthKeepers, CIGNA, Delta Dental and Prudential. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County and Schools staff recently completed the rate renewal process for the 1999 Employee Health and Dental Care Program. In order to provide employees with quality health and dental care options within budgetary targets, we recommend that the County renew its contracts with our current health care providers - Trigon HealthKeepers, CIGNA and Prudential and with our current dental provider- Delta Dental. Under the proposed 1999 program, employees will be able to choose from six different health plans and two dental plans. Our plan options have increased for health care due to House Bill 1075 which requires Health Maintenance Organizations (HMOs) to include a Point of Service (POS) benefit plan. Each HMO must offer their own POS plan. Rate renewals for the HMO plans include a 4.8% rate reduction from Trigon HealthKeepers while CIGNA has increased its rates by 3.8% and Prudential by 20%. Delta Dental has also increased its rates by 7.7%. Information on the proposed 1999 Health Care Program was presented to the joint Board of Supervisors and School Board Benefits Committee for review on October 1, 1998, and a decision was made to recommend approval to the full boards. The School Board will approve the contracts on October 13, 1998. Preparer: '~. Karla(/j. Title: Director, Human Resource Management Attachments- Yes No CY '1999 HEAL TH CARE RATES Existing Plans VENDOR Prudential HMO CIGNA HMO Heaithkeepers HMO 'COVERAGE/MONTHLY COST CY99 CY98 .CY99 CY98 CY99 CY98 EMPLOYEE ONLY 164.66 137.22 165.74 159.66 142.62 149.82 COUNTY 140.00 137.22 140.00 140.00 140.00 140.00 EMPLOYEE 24.66 0.00 25.74 19.66 2.62 9.82 EMPLOYEE + I MINOR 263.44 219.54 265.18 255.48 228.24 239.74 COUNTY 165.00 165.00 165.00 165.00 165.00 165.00 EMPLOYEE 98.44 54.54 100.18 90.48 63.24 74.74 EMPLOYEE + SPOUSE 321.12 267.60 323.20 311.38 278.16 292.18 COUNTY 165.00 165.00 165.00 165.00 165.00 165.00 EMPLOYEE 156.12 102.60 158.20 146.38 113.16 127.18 FAMILY 485.78 404.82 488.94 471.04 420.78 442.00 COUNTY 242.89 202.41 244.47 235.52 210.39 221.00 EMPLOYEE 242.89 202.41 244,47 235.52 210.39 221.00 VENDOR D_elt__a_D_e_n_ta! : CY99 CY98 CY99 CY98 COVERAGE/MONTHLY COST BASIC BASIC HI-OPTION HI-OPTION EM PLOYEE ONLY 17.78 16.52 32.50 30.18 COUNTY 17.78 16.52 17.78 16.52 EMPLOYEE 0.00 0.00 14.72 13.66 EMPLOYEE + 1 MINOR 25.50 23.68 45.88 42.60 COUNTY 17.78 16.52 17.78 16.52 EMPLOYEE 7.72 7.16 28.10 26.08 EMPLOYEE + SPOUSE 37.00 34.36 68.38 63.50 COUNTY 17.78 16.52 17.78 16,52 EMPLOYEE 19.22 17.84 50.60 46.98 FAMILY 51.50 47.82 88.98 82.62 COUNTY 17.78 16.52 17,78 16.52 EMPLOYEE 33.72 J 31.30 71,20 66.10 Total cost to the County excluding retirees: _C_Y_999_ CY98 $5,104,546 $5,055,000 10/01/98 CY 1999 HEALTH CARE RATES New Plans VENDOR Prudential POS CIGNA POS Healthkeepers COVERAGE/MONTHLY COST CY99 CY99 CY99 EMPLOYEE ONLY 183.88 182.50 156.88 COUNTY 140.00 140.00 140.00 EMPLOYEE 43.88 42.50 16.88 EMPLOYEE + 1 MINOR 294.18 292.00 251.06 COUNTY 165.00 165.00 165.00 EMPLOYEE 129.18 127.00 86.06 EMPLOYEE + SPOUSE 358.58 355.88 305.98 COUNTY 165.00 165.00 165.00 EMPLOYEE 193.58 190.88 140.98 FAMILY 542.46 538.38 462.86 COUNTY 242.89 244.47I 210.39 EMPLOYEE 299.57 293.91 I 252.47 09/30/98 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~Date: October 14, 1998 Page 1 of 2 Item Number: 8 .D.21. Su~ect: Authorize the County Administrator to Apply for and Accept Federal and State Grants and Appropriation of Funds for Airport Improvement Projects County Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the County Administrator to accept both a Federal Aviation Administration and a State Airport Improvement Grant and appropriate the grant funds in the amount of $437,528. Summary of Information: A public hearing to accept and appropriate funds for the Medium Intensity Taxiway Lights and General Aviation Ramp Overlay projects was held on April 8, 1998. The requested appropriation, totaling $956,667, was based on an engineering estimate. The projects have been bid and the Federal Aviation Administration and the Virginia Department of Aviation have offered Chesterfield County a grant totaling more than $1,436,260. At this time the airport is requesting the Board to appropriate the difference between the engineering estimate and the bids which totals $479,593. This will fund the Installation of Precision Approach Path Indicators, Installation of a Washrack, Rehabilitation of the Medium Intensity Taxiway Lights, Rehabilitation of the South G.A. Apron, Upgrade Hold Aprons, and Obstruction Grading. This item requests Board approval to accept and appropriate funding for grants as follows: Federal State Total Appropriation $ 269,269 $ 168,259 $ 437,528 Local Match Total Projects $ 42,065 $ 479,593 The total appropriation needed is $437,528 consisting of $269,269 Federal funds, $168,259 State funds. In addition a transfer of $42,065 in County funds is necessary. The balance of available funds in the Airport CIP account is $300,000, and will be used tocover the county match ($42,065) required for the State grant. j~~//~~//~ '~ Title:. Director of Aviation Services Preparer: · Calabro Attachments: --~ Yes No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 14, 1998 Page 2 of 2 Item Number: Summary of Information: (Continued) Recommendations: Staff recommends that the Board of Supervisors: Authorize the County Administrator to accept both Federal Aviation Administration and Virginia Department of Aviation Grants for this project and enter into contracts with the Federal and State Governments for expenditure of said funds. o Authorize the County Administrator to enter into contracts with the applicable lowest responsive and responsible bidders. Appropriate $269,269 in Federal funds, $168,259 in State funds, and transfer $42,065 in local funds for these projects. 121 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 14, 1998 Item Number: 8. D. 22. Subject: Approval of the Purchase of a Parcel of Land on Cogbill Road County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land along Cogbill Road, subject to approval by the School Board, and authorize the County Administrator to execute the sales contract and deed. Summary ofInformation:staff requests that the Board of Supervisors approve the purchase of a parcel of land containing .700 ± acres, as shown on the attached plat, for $11,000.00 from Henry Branch, Jr., Barbara B. Jones and Carolyn B. Whitlock for the expansion of Meadowbrook High School. The School Board approved the purchase on October 13, 1998. Funding for this purchase and associated closing costs is available through the 1997 General Obligation Bonds. District: Dale Preparer: Dean R. Sasek Attachments: Yes No Title: Senior Riqht of Way Aqent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: October 14. !998 Number _, Bud.qet and Manaqement Comments: The current available unencumbered balance in the Meadowbrook High School Renovations project is $2,793,984. Use of an estimated $11,000 plus closing costs to purchase .700+ acres wilt leave a balance of $2,782,984. Preparer: ~~-~zc ("~' ~ ~'~'C~ Rebecca T. Dickson Title: Director, Bud,qet & Manaqement 123 APPROVAL COGBILL ROAD VICINITY SKETCH FOR THE PURCHASE OF A PARCEL OF LAND ON · ? RD TRAMP Z- RAVELE~OC, F. F; C[ Pt~zz Meadowdale ' GAT.EBAIOGE PL 2 GAT£BRIDGE CT ~ Meadov HS ) - 124 N 16~6 4~4~} 49:17 g709 o 5046 0,~112 5olo 7 ,.1619 55~o 'IglI~OWBRO0 K H$ 74 51,~5 31 264~ 5O47 46~5 32 3747 50~5 95~ ..77 5015 5654 5o~9 8 I~1 5011 INDE;~EO OH 778-682 41 5127 7~ 0507 6504 50~1 ]0 5100 4O 68o84 50~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of I Meeting Date: October 14, 1998 Item Number: 8.D.23.a. Subject: Donate $1,500 from the Matoaca District Three Cent Road Fund to the State Department of Conservation and Recreation for the Construction of a Sun Shield at the Pocahontas State Park Amphitheatre County. Administrator's Comments: County Administrator: Board Action Requested: Donate $1,500 from Matoaca District Three Cent Road Fund to the State Department of Conservation and Recreation for the construction of a sun shield at the Pocahontas State Park Amphitheatre. Summary. of Information: The Honorable Renny B. Humphrey has requested that the Board donate $1,500 in Matoaca District Three Cent Road Funds to the Department of Conservation and Recreation. The money will be used to offset expenditures related to the construction of a sun shield over the Amphitheatre to serve as a barrier for the musicians in the Richmond Symphony. Parks and Recreation worked collaboratively with the Department of Conservation and Recreation to promote this grand opening. The total cost of the sun shield was $3,000. The County is legally permitted to give money to state agencies for public capital improvements to state parks. The current balance in the Matoaca District Three Cent Road Fund is $21,749; use of $1,500 will leave an available balance of $20,249. Rebecca T. Dickson Attachments: M Yes [] No Director, Budget and Management 0407:42488.1 SEP-22-1998 13:43 FROM CHESTERFIELD Bd. OF SUPER. 97514131 P.01/02 THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantbl restriotions on the authority of the County to give publio funds, such as Three Cent Road Funds, to private persons or organizations end these rem~tions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Dept. of Conservation and Recreation J If an organization is the applicant, what is the nature and purpose of the organization? (Also at~ach o'~ganizafion's most recent articles of incorporation and/or bylaws to application.) N/A What is the amount of funding you are seeking?' $1,500.00 Describe in detail the funding request and how the money, if approved, will be spent. Reimbursement to Department of Conservation and Recreation for sun shield erected at Pocahontas State Park Amphithea~re and Richmond Symphony Concert Is any County Department Involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 040'::23350, ! Parks and Recreation None SEP-22-i998 1~:44 FROM~.~ESTERFIELD Bd.OF SUPER. TO 975!41J1 P.02/02 Page 2 If applicant is an organization, answer the following: is ~J~e organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No . .x, Yes × No Yes x No What is the address of the applicant making this funding request? Joe Elton 203 Governor Street, Suite 306 Richmond, VA .23219-2010 (804) 786-4375 (804) 786-9294 (fax) What is the telephone number, fax number, e-mail address of the appl!cant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- ohairmar~ of the organization. Signature Title (if signing on behalf of an organization} Printed Name TOTAL P.02 James S. Gilmore, III Governor John Paul Woodley, Jr. Secretary of Natural Resources COMMONWEALTH o[ VIRQINIA DEPARTMENT OF CONSERVATION AND RECREATION 203 Governor Street, Suite 306 TDD (804) 786-212I Richmond, Virginia 23219-2010 (804) 786-4375 FAX (804) 786-9294 David G. Brickley Director September 16, 1998 P-PO-FIN-98 Mr. Jerome I. Levisy, Community Recreation Manager Chesterfield County Parks and Recreation Department Post Office Box 40 Chesterfield, Virginia 23832 Dear Jerome: Thank you for all that you did to help make The Richmond Symphony performance at the Pocahontas State Park Heritage Amphitheatre this past weekend such a success. Ed Swope has expressed nothing but praise for the cooperation and support that Chesterfield County Parks and Recreation provided foi' this event. Board of Supervisors Chair Rennie Bush Humphrey indicated to me that Chesterfield County is willing to share the expense for the sun shield that was necessary to ensure that the event started as advertised. The total cost of the sun shield was three thousand dollars ($3000.00). If the County can provide half the cost ($1500.00), it will truly be appreciated. Payment can be made to the Treasurer of Virginia and can be sent to Ed's attention at Pocahontas State Park, 10301 State Park Road, Chesterfield, Virginia 23838-4713. Thank you again for all yo~ efforts. I look fonvard to a long and mutually rewarding partnership with Chesterfield County Parks and Recreation at Pocahontas State Park. Sincerely, S~fe Parks Director JE:bgj cc: Edward L. Swope, District IV Manager Att Agency of the Natural Resources Secretariat CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ! of ! AGENDA Meeting Date: October 14, 1998 Item Number: 8.D.23.b. Subject: Transfer of $2,000 in Dale Three Cent Road Funds to the School Board to Purchase and Install an Outside Message Board at Salem Church Middle School County_ Administrator's Comments: Board Action Requested: Transfer $2,000 in Dale Three Cent Road Funds to the School Board to be used to purchase and install an outside message board at Salem Church Middle School. Summary of Information: Supervisor Daniel requests the Board to transfer $2,000 from the Dale Three Cent Road Fund to the School Board to purchase and install an outside message board to be used at Salem Church Middle School to inform school children, parents and other citizens of important dates and events. The County is legally permitted to give money to the School Board to make public capital improvements on public property in the County. The balance in the Dale Three Cent Road Fund account is $42,389; use of $2,000 will leave an available balance of $40,389. !!; _ · ( r~l, ]'(~/("(~ Title: Preparer: Rebecca T. Dickson Attachments: ~ Yes [] No Acting Director, Budget and Management 0407:42538.1 3.0/07/98 l'fl~D 13:20 FAX 765623~.~, SAL~]~ MIDI)LE SCHOOL THREE CENT ROAD FUND This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the auzhorizy of the County to give public funds, such as Three Cenz Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding. request? Salem Church Middle School If an organization is the applicant, what is the nature and purpose of the organization? (Also at~ach organization's most recent articles of incorporation and/or bylaws to application.) County School w Wha~ is the amount of funding you are seeking? }2,000.00 Describe in detail the funding request and howthe money, if approved, will be spent. To install an outside that will inform patrons of important dates and events. sign m Is any CounW Departmen: involved in the project, even~ or program for which you are seeking funds? No If this request for funding will nat ~ully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 040'::;~3350,1 0CT-07-1998 0S~989L6 Ol Salem Church Middle PTA National Or. Honor Society_ 76B6230 131 wo~i~ P.02 10/07/98 WED 13:20 FAX 768623~,~ ~8/£O/OT SALEM MIDDLE SCHOOL Page 2 ~ooa If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organize:ion tax-exempt? Yes No Yes X No Yes X No What is the address ol; the al~plicant making this funding request? 9700 Salem Church Rd. Richmond, VA 23237 What; is the telephone number, fax number, e-mall address of the appl!cant? 748-6225 FAX 748-6230' e-mail cvmathew@chesterfield. k12.va.us Signature of applicant, if you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. ignature Principal, Title {If signing on behalf'of an erganization) Carla V. Mathews Printed Name ~0/~0 ' d 0CT-07-1998 13:30 · MsMns .40- Pi5 6'-i'~ ! ..4.~'5t.iS~_H3 86SI-LO-lDO P. 03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of I Meeting Date: October 14, 1998 Item Number: Subject: Transfer of $550 from the Matoaca District Three Cent Road Fund to the Parks and Recreation Department to Purchase Football Equipment for Use by Matoaca Youth Athletics and Other Athletic Organizations County_ Administrator's Comments: County Administrator: Board Action Requested: Transfer $550 from the Matoaca District Three Cent Road Fund to Parks and Recreation Department to purchase equipment for use by the Matoaca Youth Athletics organization and other athletic organizations. Summary. of Information: Supervisor Humphrey has requested that $550 be transferred from the Matoaca District Three Cent Road Fund to the Parks and Recreation Department to purchase football equipment which can be used by the Matoaca Youth Athletics organization and other area athletic organizations as part of the County-sponsored recreation program. The equipment will be owned by the County and will remain the property of the County as part of the Parks and Recreation inventory. Matoaca Youth Athletics originally requested funding to pay participation fees for children who are enrolled in their athletic program. The County is legally precluded from using public funds for a private purpose such as paying individual participation fees. The current balance in the Matoaca District Three Cent Road Fund is $21,749; use of $550 for this item and $1,500 for an additional item on this agenda will leave an available balance of $19,699. Preparer: _~~,~d*-~ ~x~/~~ Title: Rebecca T. Dickson Attachments: ffi Yes [] No Director, Budget and Management 0407:42542.1 SEP-09-1998 16:09 J759 P.02/11 THREE CENT ROAD FUND This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing th~s form does not mean that you will receive funding or that the County can legally Gons'~ler your request. Virginia law places sub;tantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these re--~;ctim~s may preclude the County's Board of Superviso~ from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's mos[ recant articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? $50. oo Describe in detail the funding requegt and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which. you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? SEP-89-1998 16:13 P.02 SEP-09-1998 16:10 3759 P.03711 If applicant is an organizationl answer the following: Is the organization a corporation? Is the organization Is the organization tax-exempt? Yes .V/:.... No_ Yes- v/~ No_ Yes y/ No What is ~e address of the applicant , making this funding request? 951~, K~,\~.~.~ -~,- What is ~e telephone number, ~x number, [~,~) 5~0-~0~ e-mail addre~ of ~a applioant? (~ &~- &3iD Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-presidenT, chairman or vice- chairman of the organization. Signature Title (if signing on behaif of an org~r~za~on} Printed Name SEP-Og-19cj8 0£ 3?59 P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: October 14, 1998 Item Number: Subject: Authorization for the Board of Supervisors to Initiate Rezoning of Ashton Creek Apartments County Administrator's Comments: County Administrator: ~' Board Action Requested: Initiate zoning application to rezone the Ashton Creek Apartments, Tax I.D. No. 790-650-8154, from R-7 to R-MF with conditional use plan development to permit use and bulk exceptions. Summary_ of Information: Mr. McHale requests that the Board of Supervisors initiate the rezoning of the Ashton Creek Apartments ("Apartments") from R-7 (single family) to R-MF (multi-family). In 1971, the Board of Zoning Appeals granted a use permit approving up to 492 multi-family apartment units on a 51.77 acre parcel (9.5 units per acre). The subject property is a portion of that parcel. In 1973, the County underwent a comprehensive rezoning which resulted in the property being rezoned from R-2 to R-7 (singe family residential). The effect of the rezoning was to negate the use permit. Notwithstanding the rezoning, in 1989, the County Planning Department approved a site plan for the construction of the Apartments. The County also issued building permits. The Apartments were completed during 1990. In early 1996, the apartments were purchased by Southwest Realty Acquisition Trust. In connection with that purchase, the Planning Department erroneously provided a Zoning Certificate to the purchaser that indicated that the Apartments complied with all applicable requirements of the County Zoning Ordinance. - continued- Preparer: ~, ~{ Steven L. Micas Attachments: [] Yes · No Title: County Attorney 1914:42551.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: In March of 1998, the owner was reorganized into a Texas limited partnership, SWA Acquisitions, Ltd., the current owner of the Apartments. Also in March 1998, SWA substituted the Apartments as collateral into an existing loan pool with New York Life Insurance Company. In connection with this loan transaction, the Planning Department issued a zoning certificate to New York Life which stated, contrary to earlier zoning certificates, that the use for the Apartments did not comply with the current zoning ordinance and was a non-conforming use. Because the multi-family zoning was not "vested" by construction prior to 1973, the 1998 zoning certification may also be in error. The County zoning ordinance places restrictions upon the ability of an owner to reconstruct a building that is a nonconforming use if the building is damaged by fire, flood or other disaster. As a result, New York Life rejected the Apartments as substitute collateral. The owner wishes to rezone the property to bring the Apartments into compliance with the zoning ordinance. The owner makes this request since it and New York life previously relied on inaccurate zoning certificates from the County to structure a loan pool which included the Apartments as collateral. The rezoning by the Board would result in the loss of a filing fee in excess of $4,000. The Apartments as constructed do not satisfy all of the requirements for R-MF relating to, among other things, recreational areas, setbacks, requirements for distance between buildings and number of access points. Accordingly, it will be necessary to utilize the conditional use plan development process to address use and bulk exceptions. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~ Date: October 14, 1998 Item Number: Subject: Authorization for GRTC Service Extension on Route 1 to K-Mart 8.D.l.e. County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution granting the Greater Richmond Transit Company (GRTC) the authority to extend transit service on Route 1 from DuPont to the K-Mart near Chippenham Parkway. Summary_ of Information: Based on a request from the City of Richmond, Mr. Daniel has asked staffto prepare a resolution authorizing the Greater Richmond Transit Company (GRTC) to extend transit service from DuPont to the K-Mart on Route 1 near Chippenham Parkway. The existing Umbrella Agreement between the County and GRTC requires County approval of any route extensions into the County. GRTC staffhas verbally advised the County that the service, including service to comply with ADA requirements, will be provided at no cost to the County. The service would extend south along Route 1 to the K-Mart entrance, then generally west into the K-Mart parking lot to the proposed bus stop and then return north on Route 1 (Attachment 'A'). Weekday and weekend service are proposed as outlined in Attachment 'B'. The service may be adjusted as ridership data becomes available. Recommendation: If the Board wishes to extend transit service, staff recommends the Board adopt the attached resolution granting GRTC the authority to extend transit service to the Route 1/Chippenham Parkway K-Mart. District: Bermuda Preparer: ~/~/t~~._~ Title: ~.J. McCracken Agen364 Attachments: Yes ~-~ No Director of Transportation WHEREAS, public transportation service could be provided to the Route 1/Chippenham Parkway K-Mart area by extending existing Greater Richmond Transit Company (GRTC) service; and WHEREAS, GRTC has informed the County that they will provide the service, including paratransit service meeting Americans with Disabilities Act requirements, at no cost to the County. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors grants GRTC the authority to extend transit service along Route 1 to the K-Mart area at Route 1 and Chippenham Parkway as generally described as follows: south along Route 1 from DuPont to the K-Mart entrance on Route 1 at Chippenham Parkway to a proposed bus stop in the K-Mart parking lot, then north on Route 1 to DuPont. "'GRTC S'E~VICE EXTENSION DUPONT TO K-MART mare GRTC SERVICE EXTENSION ATTACHMENT TENTATIVE ROUTE 1/K-MART GRTC SERVICE SCHEDULE NUMBER OF TRIPS 40 Weekday 19 Saturday 19 Sunday HOURS OF OPERATION Weekday Saturday Sunday 5:28 A.M. - 12:34 A.M. 6:00 A.M. - 12:44 A.M. 6:00 A.M. - 12:44 A.M. ATTACHMENT B CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~ Date: October 14, 1998 Item Number: 10 .A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: County Administrator: Attachments: ~Yes Prepared By: 95-0080 Woodland Pond, Section 11 (Formerly Woodland Pond, Sections 10 & 11) Midlothian Enterprises, Inc. McLane Construction Company Water Improvements - Midlothian Jr. No $51,050.00 Agenda Item October 14, 1998 Page 2 o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Nu~er: Project Name: Developer: Contractor: Contract Amount: District: 97-0020 Meadowbrook Farms, Section G Rowe Associates, Ltd. Nuckols Enterprises, Inc· Water Improvements - Wastewater Improvements - Dale 97-0035 Cameron Apartments Archstone Communities Trust Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca 97-0147 Cintas at Kingston and Meadow-~ille Road Cintas Corporation A. T. Carr Contractor Water Improvements - Wastewater Improvements - Bermuda 97-0268 Riverton, Section E G.B.S. Holding Coastal Utilities, Inc. Water Improvements - Wastewater Improvements Midlothian $30,700.00 $47,100.00 $223,055.00 Private $20,315.00 Private $52,802.78 $50,682.00 Agenda Item October 14, 1998 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0154 Rivers Bend Warehouse Number 2 Liberty Property Development Corporation William M. Harmon Contractors Water Improvements Wastewater Improvements - Bermuda $50,000.00 $3,640.00 98-0229 Dunmar Moving Systems - Whitepine Road Dunmar Properties L.C. Nuckols Enterprises, Inc. Water Improvements - Dale $27,000.00 98-0242 The Grove - Krim Point, Section 1 Mayland Investment Co. for The Grove, L.P. Piedmont Construction Company, Inc. Water Improvements Wastewater Improvements - Midlothian $62,481.50 $90,975.55 98-0287 Amherst, Section 2 Easy Living Corporation Inc. McLane Construction Company Water Improvements - Wastewater Improvements - Bermuda $60,678.00 $20,183.50 135 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: 10.B. Su~ect: Status of General Fund Balance, Reserve for Future Capital Project, District Road and Street Light Funds, Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Attachments: ~] Yes No Title: County Administrator 136 CHESTERFIELD COUNTY GENERAL FUND BALANCE October 1, 1998 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/98 FY99 Budgeted Beginning Fund Balance $28,282,700 * *Pending audit results. Board Meeting Date CHESTERF~LD COUNTY RESERVE FOR FUTURE CAPITAL PROJEuTS TRADITIONALLY FUNDED BY DEBT October 1, 1998 Description reimbursement for repair and replacement of the heating system in the County jail. An~ount (27,oo0) 3/25/98 Designation of funding for restoration of County historic facilities in the event that anticipated proceeds from sale of surplus property are unavailable in FY98. 050,000) 4/22/98 Transfer funds for needed maintenance at Chester Landfill and consultant study for future post closure maintenance needs. (200,000) 4/22/98 Transfer funds to Parks and Recreation to assist in the installation of athletic lighting on Salem Church School football field. (25,000) FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998 4/8/98 4/8/98 6/24/98 7/29/98 8/20/98 FY99 Budgeted Addition FY99 Capital Projects Transfer for Clover Hill Sports Complex, Phase II acceleration of soccer fields, baseball fields, and parking File tracking system in Clerk of Circuit Court's office Designation for potential reduction in grant funds for the Henricus Land purchase 8,150,000 (5,918,800) (460,000) (50,0o0) (230,000) Balance 636,790 486,790 286,790 261,790 8,411,790 2,492,990 2,032,990 1,982,990 1,752,990 Prepared by Ae.c, ounting Department September 30, 1998 SCHEDULE OF CAPITALI?'~D LEASE PURCHASES D~te Original B~gm D~dp, tioa Amount, 12/88 * 12/93 09/96 APPROVED AND EXECUTED Airport State Police Hangar Additions $128,800 County Warehouse 3,31,2,00 Total 460,000 Real Property Lease/ Purchase Sohool T~hni~al Center Printing Press Date Ends 12/00 Outstanding Balanc~ 09/30/98 $ 36,693 94,351 131,044 17,510,000 12/01 8,095,000 80,649 11/99 27,415 TOTAL APPROVED AND EXECUTED $,18:050,:649 PENDING EXECUTION Buildiag Construction, Expaasion and Renovation - Ccxtificates of Participation - $26.8 million Approved August 27, 1997 *Second Refunding of Certificates of Partioipation, S~xies 1985 40 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: 14. A. Subject: Resolution Recognizing Mr. Raymond E. Hevener, Sr. For His Dedication and Commitment to the Youth of Chesterfield County County. Administrator's Comments: County Administrator: Board Action Requested: The Honorable Renny Bush Humphrey has requested that the Board of Supervisors commend and recognize Mr. Raymond E. Hevener, Sr. for his outstanding service in Chesterfield County. Summary_ of Information: Mr. Raymond E. Hevener, Sr. has been an integral member of Chesterfield Quarterback League for 40 years and has been instrumental in providing excellent instruction and direction to the youth of Chesterfield County. Mr. Raymond E. Hevener, Sr. will be present at the meeting to accept the resolution. Preparer: ~li~el S. Gold/ Director, Parks and Recreation Attachments: Yes ~ No 141 RECOGNIZING MR. RAYMOND E. HEVENER, SR. FOR HIS DEDICATION AND COMMITMENT TO THE YOUTH OF CHESTERFIELD COUNTY WHEREAS, participation in youth football has long been an integral part in the physical and emotional development of the youth of Chesterfield County; and WHEREAS, Mr. Raymond E. Hevener, Sr. has been a coach and member of the Chesterfield Quarterback League for forty years; and WHEREAS, the Chesterfield Quarterback LeagUe started with six franchises and has now grown to twenty-nine athletic associations; and WHEREAS, Mr. Hevener has provided guidance and direction to the league and has been a mentor for the organization by instilling in thousands of youth the philosophy of commitment and the love of football; and WHEREAS, Mr. Hevener was instrumental in developing the philosophy of volunteer based athletic associations and worked with County officials in the development of park facilities in southern Chesterfield; and WHEREAS, the Chesterfield County School Board at the request of the Board of Supervisors and the citizens of Chesterfield County recognized Mr. Hevener's dedication and unselfish commitment by naming the Salem Church Middle School football field in his honor. NOW, THEREFORE BE IT RESOLVED, that' the Chesterfield County Board of Supervisors publicly recognizes Mr. Raymond E. Hevener, Sr. for his outstanding commitment and dedication. A_ND, BE IT FURTHER RESOLVED, that the Board of Supervisors, on behalf of the citizens of Chesterfield County, hereby expresses their thanks and gratitude and continued success to Mr. Hevener and the Chesterfield Quarterback League organization. Meeting Date: October 14, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 14. B. Page ~__ of 1 Subject: Resolution Recognizing Bonnie Stinson's Voluntary Work for Canine Companions for Independence. County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption .of attached Resolution Summary of Information: Mrs. Humphrey has requested that the attached Resolution be adopted. In recognition of Ms. Stinson, who voluntarily raises puppies for Canine Companions for Independence, and trains the dogs to obey up to 60 commands from walking beside wheelchairs to turning on lights. ~ ~'~onald J. ~app~l ' ~ / Attachments: Yes ~ No Director, Public Affairs RECOGNIZING MS. BONNIE STINSON FOR ~ER VOLUNTEER WORK FOR CANINE COMPANIONS FOR INDEPENDENCE WHEREAS, of all the animals that inhabit the earth, perhaps no two different species have formed a closer bond than man and dogs; and WHEREAS, service dogs, hearing dogs, assisted service dogs and facility dogs assist their human friends in various ways each day and dramatically improve quality of life for those with visual, hearing, or other disabilities; and WHEREAS, those who train these dogs help to enrich the lives of the individuals who receive these canine companions; and WHEREAS, Ms. Bonnie Stinson, a Science teacher at Swift Creek Middle School for more than twenty years, raises puppies as a volunteer for Canine Companions for Independence; and WHEREAS, Ms. Stinson teaches the dogs to obey up to sixty commands -- from walking beside a wheelchair to turning on lights; and WHEREAS, it is appropriate to recognize MS. Stinson for the giving of her time and talents. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Ms. Bonnie Stinson and commends her for her volunteer work for Canine Companions for Independence. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Stinson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: October 14, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 14. C. Page _L of Subject: Resolution Recognizing the Retirement of Magistrate John A. Stosch County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution Summary_ of Information: In appreciation for Magistrate John Stosch who has served Chesterfield County since 1970 beginning with the Sheriff's Department and then appointed a Magistrate in 1974. Donald J. t~appel Director, Public Affairs Attachments: Yes ~ No I# 1.45] RECOGNIZING MAGISTRATE JOHN A. STOSCH ON THE OCCASION OF HIS RETIREMENT WHEREAS, the office of magistrate traces its development through centuries of English and American history; and WHEREAS, these judicial officers of the Commonwealth of Virginia perform the vital role of serving as a buffer between law enforcement and society; and WHEREAS, magistrates have the authority to issue arrest warrants and search warrants, to admit citizens to bail or to incarcerate accused persons, and to issue warrants and perform other important duties; and WHEREAS, these many services contribute to an orderly and law- abiding society; and WHEREAS, Magistrate John A. Stosch began his service with the Chesterfield County Sheriff's Department in 1970 and then was appointed a Magistrate of the 12th Judicial District on June 21, 1974; and WHEREAS, Magistrate Stosch served in this important capacity until October 1, 1998. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Magistrate John A. Stosch and extends to him all best wishes for a happy and rewarding retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Magistrate Stosch and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: October £HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 14, 1998 Item Number: Page j_of 14.D. Subject: Resolution by the Board of Supervisors recognizing October 1998 as Domestic Violence Awareness Month County Administrator's Comment~.: The Chesterfield County Domestic Violence Resource Center and county domestic violence staff request the Board proclaim October 1998 as Domestic Violence Awareness Month CountyAdministrator: BoardAction Requested: The above county staff also request the clerk read the attached resolution, and present this resolution to Janett Forte, DV Resource Center Coordinator, Nancy Oglesby, DV Commonwealth Attorney, Karen Althoff, Police Deparmaent DV Coordinator, Dawn Thorpe and Beverly Byrd Victim/Witness Program DV staff. Summar}, oflnformation:.. Domestic Violence/Sexual Assault Awareness month is observed nationwide as a gesture to draw attention to the reality of violence in the home and to the work being done to end this violence. Activities remember those who have lost their lives as a result of domestic violence, celebrate those who have survived, and to support those who work all year to provide safety and support for women and children. Chesterfield is working Together Against Violence with initiatives that strive to coordinate our response to domestic violence. Preparer: Attachments: Yes ~ No RECOGNIZING OCTOBER 1998 AS DOMESTIC VIOLENCE AWARENESS MONTH WHEREAS, violence in the home continues as a major social problem affecting all members of the family and community; and WHEREAS, Chesterfield County is committed to supporting the well being of families through services that will prevent violence; and WHEREAS, we understand the problems of domestic violence cross all economic, racial and societal barriers and are supported by societal indifference; and WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security, and humanity -- due to systematic use of physical, emotional, sexual, psychological and economic control and abuse; and WHEREAS, the impact of domestic violence is wide ranging, directly affecting women, men and their children and our community as a whole; and WHEREAS, only a coordinated and integrated effort, which obtains a commitment from all elements of the community to share responsibility in the fight against domestic violence, will put an end to the horrendous crime. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the month of October 1998 as Domestic Violence Awareness Month and urges all citizens to actively support the efforts of the Chesterfield Domestic Violence Resource Center, the Chesterfield Domestic Violence Task Force and Chesterfield domestic violence staff in working towards the elimination of domestic violence in our community. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: 14.~,. Su~ect: Recognizing Mr. Jeffrey McKee, Troop 806, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Jeffrey McKee, Troop 806, sponsored by Woodlake United Methodist Church, upon attaining rank of Eagle Scout. Kevin is unable to attend the Board meeting, therefore, staff will forward the resolution to him. Matoaca District Jeffrey McKee Parents: Tom and Kathy Preparer: Tammy D. Haskins Clerk to the Board Attachments: Ycs -~No RECOGNIZING MR. JEFFE¥ MCKEE UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jeffrey McKee, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jeffrey is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jeffrey McKee and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 150 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: october 14, 1998 Item Number: 16.A. Subject: PUBLIC HEARING: Ordinance to Vacate Portions of a 16' Easement Within Brandermill Trade Center County_ Administrator's Comments: County Administrator:~ Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate portions of a 16' easement within Brandermill Trade Center, as shown on the attached plat. Summary_ of Information: East Boundary Partnership has submitted an application requesting the vacation of portion of a 16' easement within Brandermill Trade Center. This request has been reviewed by staff and approval is recommended. District: Clover Hill Prepare~.~ ~J ~6hn W. Harmon Attackments: Yes No Title: Riqht of Way Manaqer ~, VICINITY SKETCH [ ORDINANCE TO VACATE PORTIONS OF A 16' EASEMENT WITHIN BRANDEP~ILL TRADE CENTER EAST BOUNDARY PARTNERSHIP OFC ACROPOLIS OFC PK Complex OAK LA BUS CT WOOD TERN WOOOBfTIDGE CR~]SSfNR SAGEWO00 CT SAGEWOOB PI STERLING 8RIOGE PL [and Fill L= 10.50' R=254.87' DELTA =02" 21' CE]= N 55'05',5,5" CHORD= 10.4-9' TANG ENq"=5.2.5' L=21,5.61' R=,570.24.' DELTA=`5Y 0`5' 25'' CB= N 57'2`5'04" E CHORD= 210.66' TANGENT= 109.87' ~) . q; L=5,4..,52' R=25.00' DELTA=78 ",59 '59 ' CB= S 16'56'20" W CHORD= ,51.69' TANGENT=20.4.9' CE]= S 2725'4.1" E CHORD= 29.22' (TO EXISTING) CHORD= 28.20' Cig= S 27'15'08" E PRO?SRO) NO TE: I. NOT ALL EASEMENTS AND NO,./PI IMPROVEMENTS SHOWN PROJECT ~ 98-0083 BOUNDARY PARTNERSHIP; ~' PIN ,//7.~1-587-2292 : DB: 1572 PC: 11!8 1..,T509 EAST BOUNDARY ROAD · NAD83 '" N= 3,687,878.96 -- E= S 38'56'49" E 22.51' N 44'25'¢7" W 7.07' L= 18.00' R=570.2.4' DELTA=02' 4-7' 09' ' C8= N `58'14'35" E CHORD= 18.00' TANGENT=9.00' CHORD= 27.13' CB= N 41'44.'07" E 16' DRAINAGE EASEMENT AREA TO BE VACATED NA]}83 N= 3,687,786.88 E: 11,730,969.38 (EX[ST.) 15' VA. ?WR. ESM'T 08:1595. PO: 15¢4 / / PACE 2 OF 2 / DATE: ?-£2-98 CLOVER HILL DISTRICT SCALE: I "= 40 CHESTERFIELD COUNTY, VIRGINIA JOB NO: PLANNERS · ARCHITECT~ · ENGINEERS · SURVEYORS 12C8 Cor~rate C[~e- ~oa~cke, Virginia 24018 - Pl~cne (540) 772-9580 · Fax (540) 772-8050 501 Branchway Road · Suite 100 · Richmond, Vlrglnla 23236 · Phone (804) 7'94-O~'1 - Fa~ (804) TOMORROW P. O. Box 85333 An Affiliate of Media General ~ Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT Account Num.] 220686 I ~' Date 10/07/98 CHESTERFIELD, VA. 23832 Date Code Description : Ad Size: :: ::~:~.::,: :.Total Cost I 10/07/98 121 TAKE NOTICE: THAT ON OCTOBER 14, 1998, A 1 x 27 243.54 TAKE NOTICE That on October 14, 1998, at ?:00[ p.m. or ~ sram th~eatt~ as may I mx~ o~ C~,~m~ Coumy. W-I ~ ~ ~ v~ a 1~t ~ ~ ~ ~ 1~1./ w~ M~ I~ ~ ~. ~~1 /~. . Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following date~. 09/30/98 10/07/98 MEETINGS - COMING EVENTS RE'.,:~V:D 1998 The first insertion being given .... 09/30/98 Sworn to and subscribed before me ~is d.o- ~taite~ of Virg~ia No~r'y P~blic City of Richmond My Commission expires 03/31/01 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE.THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: 16. B. Subject: Public Hearing to Consider Amendments to Section 9-2 of the County Code Related to Fees Charged for Returned Checks C0unty Administrator's Comments: County Administrator: Board Action Requested: Approve amendment to Section 9-2 the County Code. Summary_ of Information: The 1998 General Assembly approved a revision to the State Code which increases from $20.00 to $25.00 the amount the County may collect from any person using a bad check to pay taxes or any other sum due the County. Currently, the County collects $25.00 for bad checks used to pay taxes, but $20.00 for bad checks used to pay all other debts. The Board accepted the staffs recommendation to set this date as a public hearing to consider an amendment to the County Code to increase the fee charged for all bad checks to $25.00. Staff recommends approval of the amendment. Preparer: ~, ~ Title: Steven L. Micas Attachments: l Yes I~No County Attorney 0607:25369.1 l# AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-2 RELATING TO FEE FOR RETURNED CHECKS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-2 of the Code of the Count. of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-2. Fee imposed for returned checks. The treasurer shall collect a fee of $25,00 from anyone whose check for payment of any sum due to the county is returned for any reason, unless the person delivers to the treasurer cash or cash equivalent in the full amount of the returned check within five days after the check is returned. The 3u1113 uu5 gllK7 ~,kJtlILL.y. (2) That this ordinance shall become effective immediately. 0607:25082.1 Affiliate of Media General Richmond, ViFrQPa ~2~-OOO1 (804) 84~-6~ ,~'~ Advertising Affidavit {This isnot a bill; please pay from inv~9~ce~; CHESTERFI ELD CO, BO. SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX~O CHESTERFI ELD VA 2 220806 10/07/ 8 10/07/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 28 126,28 RiChmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: lO/O7/98 The first insertion being given 10/07/98 Sworn to and subscribed before me this ...._~ ary Public City of Richmond My Commission expires 03/31/01 SM THIS IS NOT A BILL, PLEASE PAY FROM INVOICE, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: 16. C. Subject: Public Hearing to Consider Amendments to Section 10-7 of the County Code as Amended to Allow the County Administrator to Appoint Assistant Fire Marshals County_ Administrator's Comments: I Lp~Lj Board Action Requested: Approve the ordinance amendment. Summary of Information: The 1998 General Assembly amended the State Code to authorize the Board of Supervisors or its designee to appoint assistant fire marshals. Currently the Board may not delegate their appointment authority. This amendment will simplify the process of appointing assistant fire marshals and will be in conformance with the County's personnel system. Staff.recommends approval of the amendment. Preparer: ~~.~ (~~ Steven L. Micas Attachments: l Yes [] No Title: County Attorney 0607:25368.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 10-7 RELATING TO APPOINTMENT OF ASSISTANT FIRE MARSHALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-7 of the Code of the County of Chesterfield, 1997, as amended, is amended and reenacted to read as follows: Sec. 10-7. Authority of fire marshal and assistant fire marshals. The county fire marshal and his assistants, who shall be appointed by the County Administrator pursuant to Code of Virginia, § 27-36, shall have the authority to arrest, to procure and serve warrants and to issue summonses in the manner authorized by general law for violations of this chapter and of all fire safety, fire prevention and related ordinances, as permitted by Code of Virginia, § 27-34.2. (2) That this ordinance shall become effective immediately upon adoption. 0607:25362.1 An Affiliate of Media General Richmond, Vir~i~?a (804) 64~-6~00 Advertising Affidavit (This is not a bill, please pay from inv~ice)~ CHESTERFIELD CO.BO.SUPV ~:~ ~ ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX ~0 ~ CHESTERFI ELD VA 220806 10/07/98 10/07/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 29 !30 ' 79 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 10/07/98 MEETINGS - COMING EVENTS The first insertion being given .... 10/07/98 Sworn to and subscribed before me this )0-~ ~ ~~' ¢..'._~_~._"~.)., Notary Public btate ot v~gm~a City of RiOhmond My Commission expires 03/31/01 THiS iS NOT A BILL, PLEASE PAY FROM INVOICE, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page J of 1 Meeting Date: October 14, 1998 Item Number: ;[6. D. Su~ect: Public Hearing to Approve Amendments to the FBO Services and Lease Agreement with Dominion Aviation Services, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board approve Amendments to the FBO Services and Lease Agreement with Dominion Aviation Services, Inc. Summary of Information: The County entered into an FBO Services and Lease Agreement with Dominion Aviation Services, Inc. in 1991. On November 12, 1997, the Board approved amending the agreement to account for changes in operations at the Airport, to delete obsolete provisions in the lease, and to make other changes in the lease to accommodate the construction of the Heilig Meyers corporate hangar. Dominion Aviation's negotiations with Heilig Meyers were delayed and the construction of the hangar has only recently begun. Dominion Aviation has now requested the County to amend the FBO Agreement further to extend the potential term of the Agreement by approximately one additional year to December 31, 2028 to coincide with the 30-year ground lease for the new hangar. Staff recommends approval. Preparer: Attachments: Calabr~~/ --] Yes No Title:Director of Aviation Services # P~ O. B, An Affiliate of Media General Richmond, Vir (804) Advertising Affidavit (This is not a bill, please pay from CHESTERFIELD CO. BO. SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P OBOX 4/0 CHESTERFI ELD VA 220806 i0/07/98 10/07/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 28 126,28 Richmond Newspapers, Inc, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by RiChmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 10/07/98 The first insertion being given .... Sworn to and subscribed before me this ~ _._._..~..b. City of Richmond My Commission expires 03/31/01 10/07/98 Su THIS IS NOT A BILL, PLEASE pAy FROM INVOICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: 16. E. Subject: public Hearing to Approve Amendments to a Land Lease to Dominion Aviation Services, Inc. County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff requests that the Board approve Amendments to a Land Lease to Dominion Aviation Services, Inc. Summary of Information: On October 22, 1997, the Board approved granting Dominion Aviation Inc. a ground lease for purposes of constructing a corporate hangar for Heilig Meyers at 7424 Airfield Drive. Due to delayed negotiations with Heilig Meyers, Dominion Aviation has requested further changes to the lease that was originally approved by the Board on October 22, 1997. The first change extends the terms of the lese by approximately one year to December 31, 2028. The second change allows Dominion Aviation the first right to continue leasing the hangar at the end of the lease at fair market value and on terms determined by the County. The last change is to delay Dominion's obligation to pay rent until the completion of the hangar or January 1, 1999 which ever occurs first. Staff recommends approval. Preparer Attaclments:S~c, i No Title: Director of Aviation Services # 159 ~ P~ O. B~ An Affiliate of Media Gene~ral Richmond, Yir (804) Advertising Affidavit (This is not a bill, Please pay from inv~ce~; CHESTERFI ELD CO ~ BO ~ SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS OBOx 40 CHESTERFI ELD VA ~ 2~832 ......... ~ 220806 z 0/07/98 10/07/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 31 139;81 Richmond Newspapers, inc. Publisher of THE RICHMOND TiMES-DISPATCH This is to certify that the attached was published by RichmOnd Newspapers, Inc., in the City of Richmond, state of Virginia, on the following dates: 10/07/98 MEETINGS - COMING EVENTS The first insertion being given Sworn to and subscribed before me this __~(> v ~ ~ ~__~_~. ......... , .... My Commission expires 03/31/0 ~ 10/07/98 SM THIS IS NOT A BILL, PLEASE PAY FROM iNVOICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: Sub_ieet: EXECUTIVE SESSION County_ Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Executive session pursuant to § 2.1-344(A)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding legal issues relating to David R. Cosby, et al. v. Board of Supervisors. Preparer: ~~J-,. ~'"~ Title: County Attorney Steven L. Micas 1914:42564.1 Attachments: [DYes 1No I# I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 14, 1998 Item Number: 18. Su~ect: Adjournment and Notice of Supervisors of Next Scheduled Meeting of the Board County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Motion of adjournment and notice of next scheduled meeting on October 28, 1998 at 4:00 p.m. Attachments: Tammy D. Haskins ---~ Yes No Clerk to the Board