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2018-08-22 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 3.13. Subject: Work Session - Social Services Staffing County Administrator's Comments: County Administrator: Board Action Requested: Staff will hold a work session to update the Board on the state's recent expansion of Medicaid and discuss the department's plan and resource needs to implement Medicaid expansion. Summary of Information: Staff will update the Board on Medicaid expansion and share the Social Services Department's strategy to implement a service delivery model to meet the needs of citizens, other county departments and community stakeholders that also infuses a work performance element. Staff will also share strategies to employ FY2019 state funding allocated to the county for administrative costs associated with expanding Medicaid and improving existing caseload ratios. Preparer: Kiva Rogers Attachments: 0 Yes Title: Director of Social Services F-1 No 00 VIRGINIA Connecting Virginians to Affordable Heatt1h Insurance New eligibility rLdes Yvill provide quality, lomi-cost health care coverage to UP to 400,000 men and via, rnen Adults ages 19 — 64, not Medicare eligible Income from 0% to 138% Federal Poverty Level Not already eligible for a mandatory coverage group 91 ( o ...... t thad,flity FS, t I hgibROY 8/16/2018 1 100/0 VIRGINIA Connecting Virginians to Affordable Heatt1h Insurance New eligibility rLdes Yvill provide quality, lomi-cost health care coverage to UP to 400,000 men and via, rnen Adults ages 19 — 64, not Medicare eligible Income from 0% to 138% Federal Poverty Level Not already eligible for a mandatory coverage group 91 ( o ...... t thad,flity FS, t I hgibROY 8/16/2018 1 8/16/2018 • Implementation of Medicaid work requirements anticipated January 1, 2020 unless wavier is granted by the federal government • Our locality will leverage existing employment resources to engage Medicaid -eligible childless, able-bodied adults Program (HARP) • Health Care Community 1400 1200 1000 800 400 200 0 �r H=113V z W2, SO Sy" mom N/9 a Ple, So N Medicaid Applications Medicaid Ongoing Cases Data Sources: Medicaid Reports on VaCMS from 2014 — 2017. 2013 data was taken from Data Warehouse —ADAPT Reporting System —ADAPT Applications Data — Applications Received by Program Type. Data Source: For ongoing cases: Fusion, Local Department of Social Services Profile Report, EYE 2017, 2016, 2015, 2014 . Statewide Average Caseload for BPS ull Chesterfield -Colonia) Caseload f,, BPS Data Source: For ongoing cases: Fusion, Loca I Department of Social Services Profile Report Data Source: JLARC Report: Eligibility Determination in Virginia's Medicaid Programs Published November -2015 8/16/2018 0000,04 3 8/16/2018 • Award amount for FY 2019 is $1,431,400. Local match will be required in FY 2020 of approximately $205,000 for Chesterfield and $16,900 for Colonial Heights. OG.0505 0 • Additional positions are imperative for implementation • Phased implementation plan with goal to be fully staffed by December 2018 • Board action needed: • August 22-BOS consideration of 9 positions • September 26- BOS consideration of 15 positions 8/16/2018 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 3.C. Subject: Work Session - School Capital and Operating Update County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session to provide a School Capital and Operating update. Summary of Information: Staff will update the Board on a variety of school topics including follow-up information from the July meeting on a new elementary school, status updates and timelines for the remaining 2013 referendum projects, and information on the School Board's requested uses for additional FY2019 state funds for education. Preparer: Meghan Coates Attachments: ■ Yes F No Title: Director of Budget and Management 8/16/2018 • Matoaca MS addition VPSA bond resolution being considered 8/22, sale would close in Nov. 000a08 1 Revised 06/01/18 Harrowgate ES Ettrick ES Reams ES Crestwood FS dotes.. ice 8/16/2018 • Project activities: • FY2018 - Evaluation of shift to replacements • Current— Focused on design, interim space needs, site plans, utility work, coordinated scheduling • Funding: • Replacement school funding levels approved for FY2019 "w • Approved FY1 9 state funding - $2,489,750 $977,250 for operations and maintenance • Bulk ($600,000) for annual HVAC maintenance contract • Remainder covering preventative work and small parts (electrical, plumbing, HVAC) • Less diversion of true major maintenance funding • $1,512,500 to restore 27.5 instructional pool positions, currently only 4.5 unassigned positions system -wide • Report on utilization at fall Audit and Finance Committee meeting PA 8/16/2018 Audit and Fin.a.rice.-Work-Plan, September: School capacity definitions and metrics FY2020 CIP and operating budget kick-off October: Update on school facility condition assessments • Major maintenance planning • Update on instructional pool utilization 3 CHESTERFIELD COUNTNfi -t�OARD OF SUPERVISORS 4GENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 3.D. Subiect: Chesterfield.gov Website Modernization Update County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold an afternoon work session to review the new Chesterfield.gov website and related project efforts. Summary of Information: Nicole Maillet (eGovernment Services Manager) and Joe Pugh (Deputy CIO) will review the new county website with the Board, demonstrate new usability features and the county resident involvement in the creation of the site, which will be publicly launched in September of this year. Preparer: Barry Condrey Attachments: 1:1 Yes Title: Chief Information Officer ® No #;� August 22, 2018 Speakers List Afternoon Session 1. John Radcliffe 2. 3. H a CHESTERFIELD COUNTY BOARD OF SUPERVISORS 4GENDA Page 1 of I Meeting Date: August 22, 2018 Item Number: 11.A. Subject: Recognition of 2018 National Association of Counties (NACo) and Virginia Association of Counties (VACo) Achievement Award Winners County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Annually, the Board of Supervisors recognizes county departments that receive Achievement Awards from the National Association of Counties (NACo). We are proud to announce Chesterfield County is the recipient of 17 NACo Achievement Awards this year. Representatives from the appropriate departments are present to receive awards (see attached). The county also received four Achievement Awards, including one Best Large County Award, from the Virginia Association of Counties (VACo) . Mr. Dean Lynch, Executive Director for VACo, will present the VACo Awards. Further details for some of these award winners will be shared with the Board of Supervisors and the public at future board meetings. The county has created a dedicated website page providing award applications for these winners at 2?S?id=L1320. Preparer: Matt Harris Attachments: 0 Yes Title: Deputy County Administrator 1-1 No 2018 NACo ACHIEVEMENT AWARDS Chesterfield County, Virginia 17 Winners (out of 18 entries) DEPARTMENT Communications and Media Susan Pollard Director Fire and EMS K.C. Sehlhorst Captain Juvenile Detention Home Marilyn Brown, Director And Deborah Dugger Libraries Carolyn Sears Assistant Director Carolyn Sears Assistant Director Carolyn Sears Assistant Director Carolyn Sears Assistant Director Mental Health Support Services and Communications and Media Melissa Achley, Prevention Services Manager And Chris Ruth, Assistant Director, C&M Parks and Recreation Bob Smet Finance Manager PROJECT Government Citizens Academy Mobile Integrated Healthcare Program Operationalizing a System of Care Breaking Barriers Behind Bars My First School Bus Teen Financial Literacy CCPL Toy Collection Suicide Awareness Campaign River City Sportsplex Operational Overhaul Police Department Brad Badgerow Major Sheriff s Office Eric Jones Captain Donald Huff Captain James Pritchett Major Transportation Nate Mathis Senior Engineer Utilities Department Elizabeth A. Brooks Customer Operations Administrator Elizabeth A. Brooks Customer Operations Administrator Scott Morris Assistant Director of Utilities Operations & Maintenance Five -O Fridays Peer Recovery Support Specialist Certification Academy History Runs Court Early Warning Project Weight Restricted Bridge Crossing Program Enhancing the Leak Adjustment Program through Positive Communication Providing Customer Service Excellence to Our Customers Inflow and Infiltration Reduction Program 2018 VACo ACHIEVEMENT AWARD WINNERS Planning Department and Communications and Media Jim Bowling, Principal Planner and Allie Gibson, Public Information Officer Transportation Nate Mathis Senior Engineer BEST LARGE COUNTY ACHIEVEMENT Juvenile Detention Home Marilyn Brown, Director And Deborah Dugger Northern Jefferson Davis Special Area Plan Outreach Weight Restricted Bridge Crossing Program Operationalizing a System of Care and Breaking Down Silos: The Sharing of a Senior Mental Health Clinician Across Juvenile Agencies in Chesterfield County CHESTERFIELD/HANOVER/HENRICO JOINT AWARD Revive RVA Regional Opioid Summit CHESTERFIELD COUNTY L7�/ BOARD OF SUPERVISORS 1--1 AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 11.B. Subiect: Resolution Recognizing Mr. Benjamin Thomas Owings, III Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request recognizing Mr. Benjamin Thomas Pisgah United Methodist Church, Mr. Owings is a resident of the at the meeting, accompanied by resolution. Preparer: Janice Blakley Attachments: E Yes for the Board to adopt a resolution Owings, III, Troop 876, sponsored by Mt. upon attaining the rank of Eagle Scout. Midlothian District. He will be present members of his family, to accept the Title: Clerk to the Board 1-1 No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Benjamin Thomas Owings, III, Troop 876, sponsored by Mt. Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Benjamin has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of August 2018, publicly recognizes Mr. Benjamin Thomas Owings, III, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. 0-'CGQ.1�71 CHESTERFIELD COUNTY BOARD OF SUPERVISORS GENDA Meeting Date: August 22, 2018 Item Number: 1I.C. Subject: Page 1 of 1 Resolution Recognizing Mr. William D. Sikes, Department of General Services, Fleet Services Division, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. William D. Sikes retired from the Department of General Services, Fleet Services Division on July 1, 2018, after providing 31 years of service to the citizens of Chesterfield County. Preparer: Clay Bowles Title: Director of General Services Attachments: Yes � No # RECOGNIZING MR. WILLIAM D. SIKES UPON HIS RETIREMENT WHEREAS, Mr. William D. Sikes joined Chesterfield County Public Schools Department of Pupil Transportation on July 1, 1987 as a Mechanic Helper; and WHEREAS, from 1987 to 1991, Mr. Sikes was promoted several times within the Department of Pupil Transportation; and WHEREAS, in 1992, Mr. Sikes became an employee of the Department of General Services, due to the vehicle fleet maintenance consolidation between Chesterfield County Government and Chesterfield County Public Schools; and WHEREAS, in 1999, Mr. Sikes' job title changed to Automotive Technician; and WHEREAS, in 2008, Mr. Sikes obtained his Virginia State Vehicle Inspector's License; and WHEREAS, in 2008, Mr. Sikes' job classification was regraded to School Bus Technician; and WHEREAS, Mr. Sikes contributed to a positive work environment and maintained good working relationships; and WHEREAS, Mr. Sikes was the Senior Technician in the Walmsley School Bus Maintenance Facility and over the years he graciously mentored and trained his co-workers to help them become the best in their field; and WHEREAS, Mr. Sikes served as the Lead Technician and used his leadership skills to promote efficiency and teamwork within the shop and always displayed a willingness to assist in all aspects of shop operations; and WHEREAS, Mr. Sikes focused on accuracy and proficiency to ensure school bus preventative maintenance and repairs were completed right the first time; and WHEREAS, Mr. Sikes is a technically qualified, competent School Bus Technician, dedicated to providing first-class customer service to Chesterfield County and its citizens; and WHEREAS, Mr. Sikes performed his duties and responsibilities in a professional manner and always placed the highest priority on the safety and welfare of Chesterfield County students and bus drivers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of August 2018, publicly recognizes the outstanding contributions of Mr. William D. Sikes, expresses the appreciation of all residents for his service to Chesterfield county, and extends appreciation for his dedicated service to the County and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Sikes and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS 4GENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 11.D. Subiect: Resolution Recognizing Mrs. Debbie Stone Hughes, Budget and Management Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Debbie Stone Hughes will retire on September 1, 2018, after more than 40 years of dedicated service to Chesterfield County. Preparer: Meghan Coates Title: Director, Budget and Management Attachments: Yes No1-1 RECOGNIZING MRS. DEBBIE STONE HUGHES UPON HER RETIREMENT WHEREAS, Mrs. Debbie Stone Hughes began working for Chesterfield County in 1978 as a secretary in General Services and soon thereafter moved to the Accounting Department; and WHEREAS, from the earliest stages of her career, Mrs. Hughes was commended for the speed, consistency, and volume of work she was able to produce; and WHEREAS, in 1982 Mrs. Hughes was commended for her assistance on the emergency communications radio system project; and WHEREAS, Mrs. Hughes played a major role in the county receiving the Government Finance Officers Association Distinguished Budget Award for the first time in 1985; and WHEREAS, in 1985 Mrs. Hughes was promoted to Principal Account Clerk and again promoted in 1986 to Senior Budget Technician where she took over streetlight funds, road funds, debt payments, and taught herself Owle and Lotus systems; and WHEREAS, in 1989 Mrs. Hughes received a certificate of professional development from the Government Finance Officers Association in Advanced Governmental Accounting; and WHEREAS, in 1992 Mrs. Hughes became responsible for managing capital project budgets for the county including managing the county's debt affordability model, resulting in a promotion to Budget Operations Analyst; and WHEREAS, in 1998 Mrs. Hughes aggressively pursued training in total quality management and spent significant time mentoring and training other staff members, and in 2000 she was recognized for her role in developing and implementing a semi-annual joint training class with Accounting; and WHEREAS, in 2001 Mrs. Hughes was recognized with two Celebrating Success Awards for her role in fiscal year-end processes and for her unmatched drive; and WHEREAS, in 2005 Mrs. Hughes was recognized by her peers and her superiors for the role she played in setting up keys and accounts for implementation of a new financial system, resulting in a promotion to lead Budget and Management Analyst in 2006; and WHEREAS, in 2010 Mrs. Hughes was recognized for the impact her leadership had on high performance and for modeling the county's organizational values of leadership and teamwork; and WHEREAS, in 2015 Mrs. Hughes provided extraordinary assistance in producing a five-year consolidated plan for federal grants, formulating funding recommendation and providing training to a new grants administrator, while also being a volunteer instructor through the Learning and Performance Center; and 0-000,21 WHEREAS, throughout her career, Mrs. Hughes has consistently been noted to have excelled in learning new skills, training junior staff members, and for her comprehensive knowledge of the county's operations; and WHEREAS, more specifically, in 1988, 1991, 1994, 2002, and 2007 Mrs. Hughes was named Employee of the Year for Budget and Management and recognized for her initiative, work ethic, and dependability; and WHEREAS, Mrs. Hughes has provided dedicated service to her work and shown commitment in serving her community in Chesterfield County for more than 40 years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of August 2018, publicly recognizes the outstanding contributions of Mrs. Debbie Stone Hughes, expresses appreciation on behalf of all residents for her dedicated and faithful service to the county, congratulates her upon her retirement, and wishes her the best for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Hughes and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 11.E. Subiect: Resolution Recognizing Deputy Chief Richard C. Edinger, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Deputy Chief Richard C. Edinger is retiring from the Fire and Emergency Medical Services Department on September 1, 2018, after providing over 28 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: 0 Yes F-1 No "Crioo 0,23 RECOGNIZING DEPUTY CHIEF RICHARD C. EDINGER UPON HIS RETIREMENT WHEREAS, Deputy Chief Richard C. Edinger will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2018, after faithfully serving the county and its residents for over 28 years; and WHEREAS, Chief Edinger began his service to the residents of Chesterfield County in July 1990 as a member of Career Recruit School #23, and served as a firefighter at the Bensley, Clover Hill, Wagstaff Circle, and Airport Fire and EMS Stations; and WHEREAS, Chief Edinger served as a part-time telecommunications dispatcher in the Emergency Communications Center from 1992 to 1997; and WHEREAS, Chief Edinger joined the Hazardous Incident Response Team in 1991 and became certified as an Advanced Life Support provider in 1993; and WHEREAS, Chief Edinger was promoted to Lieutenant in 1997 and served at the Matoaca and Airport Fire and EMS Stations, as the unit leader for the Technical Services Unit, and as Special Projects Coordinator for the Fire Chief; and WHEREAS, Chief Edinger was recognized as the Career Fire Officer of the Year for 1999, and named the County Employee of the Year in 2000; and WHEREAS, Chief Edinger was promoted to Captain in 2001 and led the Information Management and Technology Division, and served as an operations Support Captain; and WHEREAS, Chief Edinger was promoted to Battalion Chief in 2004 serving in the Central, North and South Battalions, as the Chief of Training, and as Chief of the Personnel Management and Development Division; and WHEREAS, Chief Edinger served on numerous project teams and committees, including leading the Public Safety Data Communications System project for Chesterfield Fire and Emergency Medical Services, resulting in implementation of new computer-aided dispatch, mobile data, and records management systems; and WHEREAS, Chief Edinger was deployed in 2005 to St. Bernard and Calcasieu Parishes, Louisiana following Hurricanes Katrina and Rita, serving as the Operations Section Chief for the Chesterfield Fire and Emergency Medical Services Incident Management Team, and he managed a number of other significant emergency incidents, including serving as the incident commander for the Chester building collapse in 2007; and WHEREAS, Chief Edinger faithfully represents Chesterfield County by serving on various international, national, and state committees on hazardous materials, including chairing the National Fire Protection Association standards -making committee on response to hazardous materials incidents; and C-9, 0' 0, 3 24 WHEREAS, Chief Edinger was promoted to Assistant Chief in 2013 serving as the Shift Commander on A and B Shifts; and WHEREAS, Chief Edinger was appointed as interim Deputy Fire Chief in 2015 and promoted in 2016, leading the Emergency Operations Branch. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of August 2018, publicly recognizes the contributions of Deputy Chief Richard C. Edinger, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Chief Edinger, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. C, I "a . 2 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 12.A.1. Subject: Nomination to the Camp Baker Management Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate Mr. William -David- Meadows to serve on the Camp Baker Management Board. Mr. Meadows will replace Mr. Ed Nicely on the Board as the liaison for the County of Chesterfield. The term of appointment is effective September 1, 2018 through April 30, 2021. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. Mr. William -David- Meadows, is employed by the Department of Mental Health Support Services as the Assistant Director of Community Support Services, with 20+ years of experience working with individuals with intellectual and developmental disabilities. Mr. Meadows is a strong advocate for individuals with disabilities and has agreed to serve as the administrative liaison for the County of Chesterfield. The Camp Baker Management Board and members of the Board of Supervisors have expressed support for this nomination. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Debbie Burcham Attachments: El Yes Title: Executive Director, Community Services Board 0 No # 00.0,1026 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: August 22, 2018 Item Number: 112.13.1.a.1. Subject: Resolution Recognizing Battalion Chief Gregory A. McCarraher, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator:_ Board Action Requested: Adoption of attached resolution. Summary of Information: Battalion Chief Gregory A. McCarraher retired from the Fire and Emergency Medical Services Department on September 1, 2018, after providing 32 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title Attachments: ■ Yes No Fire Chief RECOGNIZING BATTALION CHIEF GREGORY A. MCCARRAHER UPON HIS RETIREMENT WHEREAS, Battalion Chief Gregory A. McCarraher retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2018; and WHEREAS, Chief McCarraher attended Recruit School #16 in 1986, and has faithfully served the county for 32 years in various assignments, as a firefighter at the Clover Hill and Manchester Fire and EMS Stations; and WHEREAS, Chief McCarraher was promoted to sergeant in January 1990, and received a title change to lieutenant in 1992, serving as a company officer at the Wagstaff Circle, Clover Hill, Matoaca, and Buford Fire and EMS Stations, where he mentored probationary and less -tenured firefighters, as well as experienced firefighters; and WHEREAS, Chief McCarraher was a member of the Good and Welfare Committee, the Operations Focus Group, and served as the A -Shift coordinator for the Technical Rescue Team, and earned certification as a paramedic in 1998; and WHEREAS, Chief McCarraher was promoted to captain in March 2001, serving as the station captain at the Clover Hill and Wagstaff Circle Fire and EMS Stations, and was appointed as the Fire and EMS Department's Health and Safety Officer in 2004; and WHEREAS, Chief McCarraher was recognized with an EMS Unit Citation Award for his actions on January 7, 2014, when he treated a patient with an accidental self-inflicted knife wound at an auto repair shop; and an EMS Unit Citation Award for treating patients in a single vehicle accident where the automobile had struck a tree on October 1, 2013; and WHEREAS, Chief McCarraher was promoted to battalion chief in December 2007, serving the western and southern battalions; and WHEREAS, Chief McCarraher served as an instructor for Recruit Schools #18 through #44, training and educating the newest members of the Fire and EMS Department, greatly enhancing their knowledge and skills; and WHEREAS, Chief McCarraher was deployed to numerous western states as part of a Forest Service firefighting crew in 1994, 1996, 1998, 2000 and 2006, to Texas in 2003 as part of the recovery team for the Space Shuttle Columbia, and to St. Bernard's Parrish, Louisiana as part of the Fire and EMS Department's Incident Management Team after Hurricane Katrina in 2005. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Battalion Chief Gregory A. McCarraher, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. '' &a28 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 12.B.1.a.2. Subiect: Resolution Recognizing Career Deputy Andy J. Stevens, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution for consent only Summary of Information: Career Deputy Andy J. Stevens will retire on September 1, 2018, after 18 years of service to Chesterfield County. Preparer: Karl S. Leonard Attachments: 0 Yes 1-1 No Title: Sheriff #C00",1 23 RECOGNIZING CAREER DEPUTY ANDY J. STEVENS UPON HIS RETIREMENT WHEREAS, Career Deputy Andy J. Stevens has faithfully served Chesterfield County for 18 years; and WHEREAS, Career Deputy Stevens was hired on July 24, 2000, and was assigned to the Chesterfield County Jail; and WHEREAS, Career Deputy Stevens joined the Chesterfield County Sheriff's Office as a deputy and served under Clarence G. Williams, Jr., Dennis S. Proffitt, and current Sheriff Karl S. Leonard; and WHEREAS, after 5-1/2 years working in the jail facility, Career Deputy Stevens was transferred to the Workforce Section, where he served as the lead deputy in the construction of the Appomattox River Dam Trail, which received an award for best park in Virginia in 2010, and he was involved in many other re -construction projects throughout Chesterfield County parks; and WHEREAS, Career Deputy Stevens was transferred to the Courts Division on October 27, 2012, where he demonstrated good customer service to the citizens of Chesterfield County; and WHEREAS, Career Deputy Stevens was transferred to the Civil Process Unit on July 8, 2013, where he was responsible for ensuring the proper delivery of the courts paperwork, and he assisted the Chesterfield Police Department by answering multiple calls for service, assisting with traffic accidents, disabled vehicles and warrant service; and WHEREAS, Career Deputy Stevens was transferred to the Courts Division Main Holding on November 18, 2017, where he maintained his high level of good customer service to the inmates appearing for court from multiple jurisdictions and assisted with the transportation of inmates back to the county jail and other localities; and WHEREAS, Career Deputy Stevens has demonstrated his versatility, skill, and strong work ethic in a wide range of departmental assignments in both the Corrections and Operations Bureaus of the department; and WHEREAS, on January 4, 2014, Deputy Stevens met all requirements to qualify as a Deputy First Class; on November 8, 2014, he met all requirements to obtain the status of Master Deputy; and on November 19, 2016, he met all requirements to obtain the status of Career Deputy; and WHEREAS, through the years, Career Deputy Stevens has supported Chesterfield County, the Sheriff's Office and county citizens through participation in numerous committees such as Tip A Cop, Shop with A Cop, Special Olympics, Inmate Outreach, Play it Safe, Christmas Mother, and Community Service; and WHEREAS, Career Deputy Stevens has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a General Instructor and Field Training Officer; and WHEREAS, Career Deputy Stevens demonstrated further commitment to protecting the citizens of Chesterfield County by serving on the Sheriff's Special Operations Response Team; and WHEREAS, Career Deputy Stevens received and maintained his certifications as a Taser operator, VCIN operator, and Shotgun and Patrol Rifle Operator; and WHEREAS, Career Deputy Stevens received numerous letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Career Deputy Stevens was selected as Employee of the Quarter in 2011. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Career Deputy Andy J. Stevens, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. CIC -1130311i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 12.113.1.a.3. Subiect: Resolution Recognizing Mrs. Amy C. Parlier, Emergency Communications Center, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Amy C. Parlier will retire from the Emergency Communications Center on September 1, 2018, after 30 years of dedicated service to Chesterfield County. Preparer: Richard F Troshak Title: Director, Emergency Communications Center Attachments: 0 Yes FI No 4C)"o, & 0 3 2 a M Wim! WA 014 1 a a 0 1 om 0 1! Eel I'Ll M: I i 3*.M WHEREAS, Mrs. Amy C. Parlier began her public service with Chesterfield County as a Dispatcher on January 25, 1988, in the Emergency Communications Center, and faithfully served the county for 30 years until September 1, 2018; and WHEREAS, Mrs. Parlier was able to adapt to the ever-changing environment and growth within Chesterfield County and the Emergency Communications Center, and participated in upgrades of the enhanced 9-1-1 system, county's radio system, and Computer -Aided Dispatch System throughout her career; and WHEREAS, Mrs. Parlier has served in a multitude of positions during her career, including Dispatcher and Cross -trained Dispatcher, Supervisory, and Lead positions; and WHEREAS, Mrs. Parlier completed a Certificate of Apprenticeship from the Commonwealth of Virginia as an Emergency Telecommunicator on September 1, 1995; and WHEREAS, Mrs. Parlier has significantly impacted the initial and continuous training of new hires employed by the Emergency Communications Center, and these contributions have afforded the center the ability to maintain and build its future communications officers; and WHEREAS, Mrs. Parlier was recognized at the Police Awards Ceremony in October 2007 with a Certificate of Commendation from the Chief of Police for her outstanding role in locating a medical patient; and WHEREAS, Mrs. Parlier was recognized at the Fire and Emergency Medical Services Awards Ceremony in October 2011 with a Life Save award from the Fire Chief for her excellent communication and pre -arrival skills; and WHEREAS, Mrs. Parlier displayed a helpful, courteous, and caring attitude while working with internal and external customers; and WHEREAS, Mrs. Parlier has provided a high level of commitment to her work performance as a thorough and conscientious employee; and WHEREAS, Mrs. Parlier has provided the Emergency Communications Center and Chesterfield County with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors sincerely appreciate Mrs. Parlier's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Amy C. Parlier and extends, on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: August 22, 2018 Item Number: 12.113.1.a.4. Subject: Resolution Recognizing Captain Gerald "Jerry" Department, Upon His Retirement County Administrator's Comments: County Administrator: J Board Action Requested: Adoption of the attached resolution. Summary of Information: L. Netherland, Police Captain Gerald "Jerry" L. Netherland will retire from the Police Department on September 1, 2018, after providing over 29 years of service to the citizens of Chesterfield County. Preparer: Colonel Jeffrey S. Katz — Title: Chief of Police Attachments: 0 Yes 1:1 No -41 60 00 3 4 RECOGNIZING CAPTAIN GERALD "JERRY" L. NETHERLAND UPON HIS RETIREMENT WHEREAS, Captain Gerald "Jerry" L. Netherland will retire from the Chesterfield County Police Department on September 1, 2018, after providing over 29 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Captain Netherland began his law-enforcement career in 1989 as a Patrol Officer and continued his faithful service as a DARE Officer, Crime Prevention Officer, Senior Police Officer, Sergeant, Lieutenant and Captain; and WHEREAS, during his tenure, Captain Netherland has also served as a General Instructor, Special Response Unit Commander, Tactical Investigations Unit Commander, North Division Commander and Commander of the Special Operations Division; and WHEREAS, Captain Netherland was recognized with a Meritorious Service Award for his leadership and contributions while serving on the departmental Centennial Committee, which developed a plan to research, document and celebrate the Chesterfield County Police Department's 100 -year anniversary, created a new department mission, vision and values statement and designed a new uniform patch; and WHEREAS, Captain Netherland received the Mason T. Chalkley Award for Excellence in 1998 recognizing his professional attitude, dedication to excellence in his work and his commendable working relationships with supervisors and peers; highlighted in the award were his coordination efforts of over 380 Neighborhood Watch programs in Chesterfield County and his monthly communication of crime occurrences with all watch coordinators; and WHEREAS, Captain Netherland was the recipient of a Chief's Commendation for his teamwork and collaboration with other officers within minutes of a store robbery; the team's efforts resulted in the quick resolution of the case with the identification and arrest of the suspects; and WHEREAS, Captain Netherland received the National Service Award for his two-week deployment to Mississippi to assist local fellow law enforcement officers and the citizens of Mississippi while under extreme conditions following the devastation of Hurricane Katrina; and WHEREAS, Captain Netherland received an Achievement award for his dedication and hard work on a team that was instrumental in the formulation and implementation of the 12 -hour shift program; and WHEREAS, Captain Netherland was the recipient of Certificate of Achievement for his vision and planning that resulted in the overwhelming success of the National Night Out Campaigns, and his efforts went a long way in fostering the partnership between police and community members in the fight against crime; and WHEREAS, Captain Netherland made significant contributions to numerous committees during his tenure, notably the Central Virginia Regional TRIAD, School Safety and Security Committee, the Joint Police/Fire Workgroup, and served as co -chairperson of the Chesterfield County Police Department History Committee; and C, WHEREAS, Captain Netherland was instrumental in organizing and holding the first Police Department Citizen's Academy which was a major success; and WHEREAS, Captain Netherland is recognized for his professionalism and teamwork, his strong work ethic, and his excellent human relations skills, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County during his career; and WHEREAS, during his tenure, Captain Netherland has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Captain Netherland has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Captain Netherland's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Captain Gerald "Jerry" L. Netherland and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. I&C&0,36 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 12.B.1.a.5. Subiect: Resolution Recognizing Officer First Class Heinrich C Department, Upon His Retirement County Administrator's Comments: County Administrator: BoardAction Requested: Adoption of the attached resolution. Summary of Information: Pletch, Police Officer First Class Heinrich C. Pletch will retire from the Police Department on September 1, 2018, after providing nearly 26 years of service to the citizens of Chesterfield County. Preparer: Colonel Jeffrey S. Katz — Title: Chief of Police Attachments: ■ Yes —1 No #1 F C; 021113 RECOGNIZING OFFICER FIRST CLASS HEINRICH C. PLETCH UPON HIS RETIREMENT WHEREAS, Officer First Class Heinrich C. Pletch will retire from the Chesterfield County Police Department on September 1, 2018, after providing nearly 26 years of quality service to the residents of Chesterfield County; and WHEREAS, Officer First Class Pletch has faithfully served in the previous classifications of Police Officer, Senior Police Officer, Master Police Officer, Career Police officer and Corporal; and WHEREAS, during his tenure, Officer First Class Pletch has also served as a General Instructor, Canine Handler, Desk Officer, Patrol Rifle Operator, Field Training Officer, School Resource officer and as a member of the Police Emergency Response Team where he served on the Special Weapons and Tactical Team; and WHEREAS, Officer First Class Pletch was a Master Canine Trainer and was well known in the Commonwealth of Virginia as an authority on canine operations and considered an "expert" in Chesterfield County Circuit Court pertaining to canine operations; and WHEREAS, Officer First Class Pletch was recognized with a Meritorious Service Award for over 17 years of exceptional service on the SWAT team, responding to numerous high-risk critical incidents and successfully resolving situations and saving lives; and WHEREAS, Officer First Class Pletch received a Unit Citation as a member of the Police Emergency Response Team for the successful resolution of a significant number of critical incidents over many years and for the team being nationally recognized for its accomplishments and for its partnership and working relationship with the Chesterfield County Mental Health Department; and WHEREAS, Officer First Class Pletch received a Chief's Commendation Award for distinguishing himself as a member of the Tactical Team while assisting the DEA Task Force in the extended surveillance and successful arrest of a highly dangerous and violent criminal, without incident; and WHEREAS, Officer First Class Pletch was recognized with an Achievement Award for his actions in responding to a robbery, where the teamwork and tracking skills he and his canine displayed resulted in the quick apprehension of the suspect and the recovery of stolen money; and WHEREAS, Officer First Class Pletch was the recipient of three Chief's Commendation Awards for his teamwork, professionalism, and investigative skills in the resolution of a numerous crimes ranging from larcenies to armed robbery to breaking and entering cases; and WHEREAS, Officer First Class Pletch was praised by his supervisors for his efforts in mentoring and aiding in the development of younger officers; and WHEREAS, Officer First Class Pletch is recognized for his excellent communications and human relations skills, his strong work ethic, and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; an�;,,Oa'38 WHEREAS, Officer First Class Pletch has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Officer First Class Pletch has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Officer First Class Pletch's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Officer First Class Heinrich C. Pletch and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 12.B.1.a.6. Subiect: Resolution Recognizing Mrs. Marie Berndt, Automation Specialist, Planning Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Marie Berndt will retire from the Planning Department on September 1, 2018, after providing 20 years of service to the residents of Chesterfield County. Preparer: Andrew G. Gillies Attachments: 0 Yes F-1 No Title: Director of Planning UGWAO RECOGNIZING MRS. MARIE BERNDT UPON HER RETIREMENT WHEREAS, Mrs. Marie Berndt will retire from the Chesterfield County Planning Department on September 1, 2018, after 20 years of dedicated service; and WHEREAS, Mrs. Berndt was recognized by her co-workers for her strong work ethic, dedication and customer service, receiving the Employee of the Year Award in 2010, a Celebrating Success Award, Employee of the Month awards, and numerous compliments; and WHEREAS, Mrs. Berndt continuously expanded her skills through cross - training, taking on new assignments through the Total Quality Improvement program training, and by attending classes at John Tyler Community College and Chesterfield University and obtaining a Technology Generalist Certificate; and WHEREAS, Mrs. Berndt began her career with the Chesterfield County Planning Department on July 27, 1998; and WHEREAS, due to Mrs. Berndt's displaying eagerness to learn new things and conveying a positive attitude, she has served in several different positions within the Planning Department, including her current position as Automation Specialist with the Information Management team; and WHEREAS, in her capacity as Automation Specialist, Mrs. Berndt ably served Planning Department staff as an IST Liaison and IST Security Liaison and played a critical role in improving data management and information systems for the Planning Department, thereby improving work efficiency, effectiveness, and the ability to respond to citizen requests quickly and accurately; and WHEREAS, Mrs. Berndt maintained and generated reports for customers from Microfocus and Community Development Information System (CDIS) database systems; and WHEREAS, Mrs. Berndt organized and managed Planning Department Laserfiche documents and completed the splitting project - conversion of paper, parcel -based files into electronic, case -based files; and WHEREAS, Mrs. Berndt has worked diligently in creating, updating and quality checking Planning Department Plans Review cases in Geographic Information System (GIS); and WHEREAS, Mrs. Berndt played a vital role in converting mainframe data into the Microfocus database and Planning Department GIS layers into the Enterprise GIS database; and WHEREAS, Mrs. Berndt was a team member in the Enterprise Land Management (ELM) project, positioning the department for future success in data and information management. WHEREAS, Mrs. Berndt will be fondly remembered by Planning Department and Community Development staff alike for her friendly smile, ready wit, willing helpfulness, listening ear, genuine compassion, and appreciation of all things pertaining to Elvis Presley and pickleball. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mrs. Marie Berndt, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county and congratulations upon her retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 12.1B.1.a.7. Subiect: Resolution Recognizing Mr. William T. Dowell, Information Systems Technology Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing William T. Dowell for 31 years of dedicated service to the Chesterfield County Information Systems Technology Department. Preparer: Barry Condrey Attachments: 0 Yes Title: Chief Information Officer, IST 1-1 No RECOGNIZING MR. WILLIAM T. DOWELL UPON HIS RETIREMENT WHEREAS, Mr. William T. Dowell will retire from the Chesterfield County Information Systems Technology Department on September 1, 2018, after providing 31 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Dowell began his career in the Information Systems Technology Department in October 1986 as a Principal Computer Operator; and WHEREAS, Mr. Dowell served in the capacity of Principal Computer Operator, Senior Production Control Operator, Production Team Leader, Production Services Team Leader and IT Specialist III and consistently exceeded expectations in his annual reviews; and WHEREAS, Mr. Dowell has been mentioned numerous times by customers and staff in response to Information Systems Technology department customer service surveys noting his courteous, calm and respectful manner while helping them with their problems; and WHEREAS, Mr. Dowell received many notes, commendations and recognitions from customers over the years expressing their gratitude for his support and assistance; and WHEREAS, Mr. Dowell completed training in the areas of Hazard Communications, Basic Program Development, Advanced Program Development, Windows New Technology Workstation Configuration, Windows 98 Configuration, Windows 98 Performance Tuning, Job Control Language, Mainframe MVS Processing and Defensive Driving; and WHEREAS, Mr. Dowell missed many department functions, retirement celebrations and parties because of his duties in the datacenter, maintaining the systems that the county needed on night shifts; and WHEREAS, Mr. Dowell has been the voice on the other end of the phone for many customers as he assisted with and managed the function for many years, providing for the customers' needs without regard for their technical ability or product knowledge, always doing so in a pleasant, respectful manner. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. William T. Dowell and extends, on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY N BOARD OF SUPERVISORS Page 1 of 1 AGENDA 174hRCIN9 Meeting Date: August 22, 2018 Item Number: 12.B.1.b. Subiect: Resolution Recognizing Mr. Jackson William Lockhart Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: x7 Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Jackson William Lockhart, Troop 2822, sponsored by Bethia United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Lockhart, a resident of the Matoaca District, is away at college and unable to attend the meeting to accept the resolution publicly. Preparer: Janice Blakley Attachments: ■ Yes Title: F] No Clerk to the Board #C'C'-0Q45 RECOGNIZING MR. JACKSON WILLIAM LOCKHART UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Jackson William Lockhart, Troop 2822, sponsored by Bethia United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jackson has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Jackson William Lockhart, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 12.13.1.c. —N I Subiect: Adoption of Resolution in Honor of Corporal William Kyle Middleton for His Service to Our Nation and Naming the Access Road at Huguenot Park in His Honor County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the attached resolution recognizing the service of the late Corporal William Kyle Middleton, and approve the naming of an unnamed access road located on the grounds of Huguenot Park, "Kyle Middleton Way." Summary of Information: The proposed street is located on the grounds of Huguenot Park. It is currently unnamed. This road naming is to honor the service of the late Corporal William Kyle Middleton, United States Army, who gave his life in defense of his country on November 22, 2010, in Operation Enduring Freedom. Staff reports that there are no addressed parcels affected by this change. Preparer: Rich Billingsley Preparer: Scott Q. Smedley Attachments: 0 Yes F-1 No Title: License Inspector Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT Road Name Approval DISTRICT Midlothian MEETING DATE: August 22, 2018 I.N61-111ORN(GI.- WIFTOLT414111111111 - .. - 0 I . 4 ; 11 - - - - - Producall � CWiornoid CoUnty GIIS RESOLUTION HONORING THE SERVICE AND SACRIFICE OF CORPORAL WILLIAM KYLE MIDDLETON, U.S. ARMY WHEREAS, Corporal William Kyle Middleton of Chesterfield Virginia, was born on April 21, 1984; and WHEREAS, Corporal Middleton grew up in Chesterfield County, and graduated from L.C. Bird High School; and WHEREAS, Corporal Middleton was an avid soccer player, playing for both the FC Richmond Soccer Club and the L.C. Bird Skyhawks; and WHEREAS, Corporal Middleton was a graduate of Old Dominion University where he was a member of the Lambda Chi Alpha fraternity and received a degree in Communications; and WHEREAS, in 2009 Corporal Middleton enlisted in the United States Army and was assigned to Alpha Company, 2nd Battalion, 502nd Infantry Regiment, 2nd Brigade Combat Team of the 101st Airborne Division; and WHEREAS, in 2010 Corporal Middleton deployed with his unit to Kandahar Province in Afghanistan; and WHEREAS, on November 22, 2010, while on dismounted patrol, Corporal Middleton was mortally wounded while trying to move a wounded comrade to safety; and WHEREAS, Corporal Middleton gave his life in defense of a grateful nation; and WHEREAS, Corporal Middleton will be fondly remembered as an outgoing young man and will greatly missed by his parents, his brother and many friends and fellow soldiers; and WHEREAS, the Chesterfield County Board of Supervisors wishes to memorialize the life and the sacrifices of Corporal William Kyle Middleton. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on behalf of the citizens of Chesterfield County, Virginia, does hereby honor the service and sacrifice of Corporal William Kyle Middleton, by naming the access road on the grounds of Huguenot Park, "Kyle Middleton Way." AND, BE IT FURTHER RESOLVED that copy of this resolution be presented to the family of Corporal Middleton and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. AGENDA Page 1 of 1 Meeting Date: August 20, 2018 Item Number: 12.B.1.d. Subiect: Resolution Recognizing Active Aging Week in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board of Supervisors adopt the attached resolution recognizing September 23-29, 2018, and designated weeks in future years as Active Aging Week in Chesterfield County. Summary of Information: The last week of September is recognized worldwide as Active Aging Week. it is a time to celebrate activity, volunteerism, engagement and healthy aging among citizens age 50 and older. Preparer: Debra Preston Attachments: 0 Yes 1-1 No Title: Senior Advocate RECOGNIZING ACTIVE AGING WEEK IN CHESTERFIELD COUNTY WHEREAS, the County of Chesterfield encourages all of its residents, including those age 50 and older, to remain actively engaged; and WHEREAS, the Chesterfield community benefits from the numerous contributions of this population group; and WHEREAS, the International Council on Active Aging has designated the last week of September as Active Aging Week and as a time to celebrate activity, volunteerism, engagement and healthy aging among adults over the age of 50; and WHEREAS, this year's theme for Active Aging Week is "Inspiring Wellness," which calls attention to and wholeheartedly celebrates healthy and successful aging as well as recognizes the value of creating livable communities for people of all ages and providing opportunities for physical, social, spiritual, emotional, intellectual, vocational and environmental connections; and WHEREAS, Chesterfield County delivers services and offers programs to assist older adults in remaining healthy and living independently, and addresses opportunities for engagement, exercise and socialization; and WHEREAS, in partnership with Senior Connections and other agencies and organizations, the county will offer numerous opportunities to celebrate Active Aging Week, including Fun at the Fairgrounds, a health and wellness fair with health, fitness, wellness and social activities for adults age 50 and older. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County, Virginia hereby recognizes the week of September 23-29, 2018, and designated weeks in future years, as Active Aging Week in Chesterfield County, calls this recognition to the attention of all its community members, and publicly salutes the providers of services to adults age 50 and older. 0) () 001 "S", CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: August 22, 2018 Item Number: 12.113.1.e. Subiect: Adoption of Resolution Supporting Construction of the Watkins Centre Apartments Using Proceeds from Tax -Exempt Bonds Issued by the Virginia Housina Develonment Authoritv Under Their Mixed -Income Proqram County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution that will allow construction financing through the VHDA mixed -income program. Summary of Information: Watkins Centre Apartments is a proposed 200 -unit apartment complex that is the first phase of a 450 -unit apartment complex located in the southeast quadrant of Midlothian Turnpike and Watkins Centre Parkway. The developer for the apartments, Castle Development Partners, has applied for financing through VHDA's mixed -income program. To qualify for VHDA financing, state law requires that the Board of Supervisors pass a resolution supporting development of the mixed -income project. The benefit of this program to Chesterfield County is its inclusion of affordable housing as a percentage of the total housing allowed. The HUD median household income for Chesterfield County for FY 2018 is $83,200. For this loan, the requirement is for at least 20 percent of the dwellings to be leased to persons making no more than $66,560 (80 percent of the County's median income), and the remaining 80 percent of the dwelling units will not be restricted. Preparer: Andy Gillies Preparer: Meghan Coates Attachments: 0 Yes Title: Director of Plannin_q Title: Director of Budget and Management FINo sz; 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA For the developer to obtain this financing, the Chesterfield County Board of Supervisors shall by resolution make a determination that providing residential housing and supporting facilities that serve people of low to moderate income will be enhanced if a portion of the units therein are occupied or held available for occupancy by people who are not of low and moderate income. Background information including location map, site plan, elevations and unit information is attached. There are no costs to the county associated with the mixed -income project and no county debt will be created through the VHDA financing applied for by the developer. Staff recommends that the Board adopt the attached resolution. (9, 0 0 a 's- a A RESOLUTION CONCERNING THE WATKINS CENTER APARTMENTS PROJECT 200 -UNIT FIRST PHASE WHEREAS, the Board of Supervisors of the County of Chesterfield, Virginia, desires to make the determination required by Section 36- 55.30:2.B of the Code of Virginia of 1950, as amended, in order for the Virginia Housing Development Authority to finance the economically mixed project (the "Project") described on Exhibit A attached hereto: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA THAT: 1. the ability to provide residential housing and supporting facilities that serve persons or families of lower or moderate income will be enhanced if a portion of the units in the Project are occupied or held available for occupancy by persons and families who are not of low and moderate income; and 2. private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in the surrounding area of the Project and this Project will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the day of / 2018. 0r'0CJ'S'4 0,141100-340 Architectural View of Proposed Apartments GENERAL INFORMATION Location 701 Watkins Centre Parkway Par of Tax ID 717-708-3867 Existing Zoning and Land Use 1-2 with CUPID; Vacant Number of Apartment Units 200 Units: (88) 1 -bedroom, The community will include l,2 and 5-bedrnornapartments for rent that will feature 9/ceilings, granite countertops, stainless steel appliances, elevator served floors and interior, conditioned corridors. The community will also host a wide range of site amenities including a clubhouse and leasing center with cyberc3f6, entertainment lounge, gathering and conference rooms, a large salt water pool with resort style pool deck a standalone fitness building featuring state of the art equipment and the latest fitness trends, carwash, pet cleaning station, access to walking trails and more. The apartment community is part of a recent rezoning anticipated to spur a wide range of new economic development within the Centre, and the apartments are the first step in triggering creation ofthis new employment hub. Offering aneconomically mixed apartment community will stimulate more robust growth of the surrounding economic development, improving employment atall income levels. PHASE I CONSTRUCTION Site Layout — First Phase (200 -Units) outlined Location Map CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA 174 Meeting Date: Auqust 22, 2018 Item Number: 12.113.1.f. Subiect: Adopt a Resolution Authorizing the Issuance of Virginia Resources Authority (VRA) Special Fund Revenue Bonds for Financing County Projects County Administrator's Comments: County Administrator: Board Action Requested: Adopt a resolution granting authorization and allowing the issuance and delivery of Virginia Resources Authority Special Fund Revenue Bonds not to exceed $22,500,000. Summary of Information: The proceeds from this bond sale will finance portions of three adopted FY2019 CIP projects (Campus Administrative Space, Magnolia Green Fire Station, and the Midlothian Library Replacement). Additionally, the issuance includes funding for the Baxter Perkinson Center for the Arts (as approved by the Board on June 27, 2018), as well as funding for the Harrowgate Park Replacement pending Board approval and appropriation on September 26, 2018. Chesterfield County will be included in the pooled Fall VRA issuance for an amount not to exceed $22.5 million. Proceeds will be used to finance projects as described below ($20,859,300) and pay certain, related costs of issuance. Utilizing the VRA pooled sale allows the County to take advantage of an abbreviated issuance process when compared to the county's typical bond sale process. Continued on next page Preparer: Meehan Coates Title: Director of Budget and Management Attachments: 0 Yes 1-1 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): More specifically, proceeds from the sale will be allocated as follows: Project Approximate Amount Appropriation Approval Administrative Space $2,400,000 FY2019 CIP -Campus Magnolia Green Fire Station $7,314,700 FY2019 CIP Midlothian Library Replacement $1,444,600 FY2019 CIP Baxter Perkinson Center for the Arts $4,600,000 BOS 6/27/18 Harrowgate Park Replacement $5,100,000 Pending BOS 9126118 Total 20,859,300 Again, Board approval and appropriation is still needed for construction of the replacement park and will be on the September 26, 2018 agenda. The project has to be included in the application, due to VRA in August, to be considered for the fall pool. Should the Board choose to take alternate action on the park project in September, staff still has the ability to decrease the total funding being requested from VRA. Tentatively, the bond sale is scheduled for late October, closing in mid- November. C,4306"Z;s RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF TWO SERIES OF COUNTY PROJECT VRA SPECIAL FUND REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $22,500,000 TO BE SOLD TO THE VIRGINIA RESOURCES AUTHORITY, AND PROVIDING FOR THE FORMS, DETAILS AND PAYMENT THEREOF WHEREAS, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County"), has deterniined that it is necessary and expedient to issue and sell two series of its County Project VRA Special Fund Revenue Bonds (as hereinafter described, the "2018A Bond" and the "2018B Bond" and, together, the "Bonds"), to the Virginia Resources Authority ("VRA") and use the proceeds thereof (a) to finance certain capital improvement projects for the County for parks and recreation, cultural, public safety and government administration purposes (collectively, the "Projects"), including but not limited to (i) renovation of the Parks and Recreation building and the Cooperative Extension building and (ii) design, construction and equipping of (A) the Magnolia Green Fire Station, (B) the Midlothian Library, (C) Harrowgate Park and (D) the Chesterfield Center for the Arts (the "Arts Center Project"), and (b) to pay certain related costs of issuance; WHEREAS, the County has applied to VRA for the purchase of the Bonds, and VRA has indicated its willingness to purchase the Bonds from the proceeds of one or more series of its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program) (collectively, the "VRA Bonds"), in accordance with the terms of one or more Local Bond Sale and Financing Agreements (each a "Financing Agreement"), between VRA and the County; WHEREAS, pursuant to the Financing Agreements, the County will set forth the amount of VRA Bond proceeds requested in an aggregate amount of $20,859,300, or such other amount as requested in writing by the County and approved by VRA, to finance the Projects and pay certain related costs of issuance (the "Proceeds Requested"), and the par amount necessary to generate the Proceeds Requested shall not exceed an aggregate principal amount of $22,500,000; WHEREAS, pursuant to the Financing Agreements, VRA will agree to pay to the County a purchase price for the Bonds that, in VRA's judgment, reflects the Bonds' market value (the "VRA Purchase Price Objective"), taking into consideration such factors as the maximum authorized principal amount of the Bonds, the purchase price to be received by VRA for the VRA Bonds, the issuance costs of the VRA Bonds (consisting of the underwriters' discount and other costs incurred by VRA) and other market conditions relating to the sale of the VRA Bonds; WHEREAS, VRA's determination of the VRA Purchase Price Objective may result in the Bonds having a purchase price other than par and consequently (a) the County may have to issue the Bonds in an aggregate principal amount that is greater than or less than the Proceeds Requested in order to receive an amount of proceeds substantially equal to the Proceeds Requested or (b) if the maximum authorized aggregate principal amount of the Bonds set forth in Section 3 below does not exceed the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the County, given the VRA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; WHEREAS, the Bonds shall constitute limited obligations of the County to make payments thereunder subject to, and solely conditioned upon, appropriations being made by the Board in each fiscal year in which the Bonds are outstanding to pay amounts coming due with respect to principal of and interest on the Bonds for such fiscal year; WHEREAS, pursuant to the Financing Agreements, the County will agree to establish one or more special funds within the County's General Fund (each a "VRA Special Fund") into which special fund(s) all moneys appropriated by the County for the payment of amounts due under the applicable Financing Agreement with respect to each Bond shall be deposited; and WHEREAS, the Bonds shall not constitute a debt of, or a pledge of the faith and credit of, the County, and shall be payable solely from funds on deposit in the applicable VRA Special Fund from appropriations, if any, made by the Board in each fiscal year to pay amounts coming due under the applicable Financing Agreement with respect to each Bond for such fiscal year; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. Authorization and Issuance of Bonds and Use of Proceeds. Pursuant to the Constitution and statutes of the Commonwealth of Virginia, including Section 62.1-216 of the Virginia Resources Authority Act (Chapter 21, Title 62.1 of the Code of Virginia of 1950, as amended (the "Act")), the Bonds shall be issued and sold to VRA to provide funds to finance the Projects and to pay certain related costs of issuance. The Bonds shall be delivered to or upon the order of VRA upon VRA's payment of the purchase prices set forth in the Financing Agreements. 2. Authorization of Financing Agreements. The County Administrator is authorized to execute and deliver one or more Financing Agreements, which agreements, along with any certificates appended thereto, are hereby approved in substantially the forms circulated prior to this meeting, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the County Administrator. The County Administrator's approval shall be evidenced conclusively by the execution and delivery of the Financing Agreements. The issuance and sale of each Bond to VRA shall be upon the terms and conditions set forth in the applicable Financing Agreement. The proceeds of each Bond shall be applied in the manner set forth in the applicable Financing Agreement. 3. Bond Details. The 2018A Bond shall be issued as a single, registered bond, shall be designated "County Project VRA Special Fund Revenue Bond, Series 2018A (County Projects)," shall be numbered RA -1 and shall be dated the date that is 30 days prior to the closing date of the VRA Bonds. The proceeds of the 2018A Bond shall be applied to finance the Projects (except the Arts Center Project) and pay certain related costs of issuance. The Board authorizes the issuance and sale of the 2018A Bond to VRA on terms as shall be determined by 2 x'000160 VRA subject to VRA's Purchase Price Objective and other market conditions described in the Recitals hereof; provided, however, that the 2018A Bond shall be issued in a principal amount not to exceed $17,250,000, shall have a "true" interest cost not to exceed 5.00% (exclusive of "Supplemental Interest" as will be provided in the Financing Agreement), and shall be payable in principal installments ending not later than December 31, 2039. The 2018B Bond shall be issued as a single, registered bond, shall be designated "County Project VRA Special Fund Revenue Bond, Series 2018B (Arts Center Projects)," shall be numbered RB -1 and shall be dated the date that is 30 days prior to the closing date of the VRA Bonds. The proceeds of the 2018B Bond shall be applied to finance the Arts Center Project and pay certain related costs of issuance. The Board authorizes the issuance and sale of the 2018B Bond to VRA on terms as shall be determined by VRA subject to VRA's Purchase Price Objective and other market conditions described in the Recitals hereof, provided, however, that the 2018B Bond shall be issued in a principal amount not to exceed $5,250,000, shall have a "true" interest cost not to exceed 5.50% (exclusive of "Supplemental Interest" as will be provided in the Financing Agreement), and shall be payable in principal installments ending not later than December 31, 2039. Subject to the preceding terms, the Board further authorizes the County Administrator to accept the final terms presented by VRA, including (i) the final principal amounts of the Bonds, (ii) the amortization schedules (including the principal installment dates and amounts) for the Bonds and (iii) the optional and extraordinary redemption provisions, if any, of the Bonds, all in such manner as the County Administrator shall determine to be in the best interests of the County. As will be set forth in the Financing Agreements, the County agrees to pay such "Supplemental Interest" and other charges as provided therein, including such amounts as may be necessary to maintain or replenish certain VRA reserve funds. The principal of and premium, if any, and interest on the Bonds shall be payable in lawful money of the United States of America. The actions of the County Administrator in accepting the final terms of the Bonds shall be conclusive, and no further action shall be necessary on the part of the Board. 4. Payment and Redemption Provisions of Bonds. The principal of and premium, if any, and interest on each Bond shall be payable as set forth in such Bond and the applicable Financing Agreement. The County may, at its option, redeem, prepay or refund each Bond upon the terms established by VRA in the applicable Financing Agreement. 5. Execution and Form of Bonds. The Bonds shall be signed by the Chairman or Vice Chairman of the Board, and the County's seal shall be affixed thereon and attested by the Clerk or Deputy Clerk of the Board. The Bonds shall be issued as typewritten bonds in substantially the form of Exhibit A attached hereto, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the officers signing the Bonds, whose approval shall be evidenced conclusively by the execution and delivery of the Bonds. 6. Limited Obligations of County, Subject to Appropriation. The Bonds shall not constitute a debt of the County. Neither the faith and credit nor the taxing power of the County shall be pledged to the payment of the Bonds. Each Bond shall constitute a limited obligation of the County, payable solely from, and contingent upon, funds, if any, on deposit in the applicable VRA Special Fund established by the County from the appropriations, if any, made by the Board in each fiscal year for payment of amounts coming due with respect to each Bond in such fiscal year. Nothing in this Resolution, the Financing Agreements or the Bonds shall constitute a pledge of the faith and credit or the taxing power of the County or compel the Board to make any appropriations for the payments of amounts due with respect to the Bonds and the Financing Agreements. The Board hereby recognizes that, although the Board is not empowered to make any binding commitment beyond the current fiscal year, it is the Board's current intention to make sufficient annual appropriations during the terms of the Bonds and the Financing Agreements for deposit to the VRA Special Funds to be applied to the payment of amounts due with respect to the Bonds. The Board hereby directs the County Administrator, during the terms of the Bonds and the Financing Agreements, to include as a separate line item in each annual budget of revenues and disbursements presented to the Board an item designated as "VRA Special Fund Payments" in an amount sufficient, in the judgment of the County Administrator, to make all payments coming due from the County with respect to the Bonds and the Financing Agreements during such fiscal year. 7. Preparation of Printed Bonds. The County shall initially issue the Bonds in typewritten form. Upon request of the registered owner and upon presentation of a Bond at the office of the Registrar (as hereinafter defined), the County shall arrange to have prepared, executed and delivered in exchange as soon as practicable the applicable Bond in printed form in an aggregate principal amount equal to the unpaid principal of such Bond in typewritten form, in denominations of $5,000 and multiples thereof, of the same form and maturity and registered in such names as requested by the registered owners or their duly authorized attorneys or legal representatives. Each printed Bond may be executed by manual or facsimile signature of the Chairman or Vice Chairman of the Board, and the County's seal is to be affixed thereto and attested by the Clerk or Deputy Clerk of the Board; provided, however, that if both such signatures are facsimiles, no Bond shall be valid until it has been authenticated by the manual signature of the Registrar and the date of authentication noted thereon. The typewritten Bond surrendered in any such exchange shall be canceled. 8. Registration, Transfer and Owner of Bonds. The County appoints the County Treasurer as paying agent and registrar (the "Registrar") for the Bonds. If deemed to be in its best interests, the County may at any time appoint a qualified bank or trust company as successor Registrar. Upon surrender of a Bond at the office of the Registrar, together with an assignment duly executed by the registered owner or its duly authorized attorney or legal representative in such form as shall be satisfactory to the Registrar, the County shall execute, and the Registrar shall authenticate and deliver in exchange, a new Bond or Bonds having an equal aggregate principal amount, of the same form and maturity, bearing interest at the same rate and registered in such name as requested by the then registered owner or its duly authorized attorney or legal representative. Any such exchange shall be at the expense of the County, except that the Registrar may charge the person requesting such exchange the amount of any tax or other governmental charge required to be paid with respect thereto. 0 0 4 The Registrar shall treat the registered owner as the person or entity exclusively entitled to payment of principal of and premium, if any, and interest on the Bonds and the exercise of all other rights and powers of the owner, except that installments shall be paid to the person or entity shown as owner on the registration books on the 15th day of the month preceding each interest payment date. 9. Mutilated, Lost or Destroyed Bond. If a Bond has been mutilated, lost or destroyed, the County shall execute and deliver a new Bond of like date and tenor in exchange and substitution for, and upon cancellation of, such mutilated Bond or in lieu of and in substitution for such lost or destroyed Bond; provided, however, that the County shall so execute and deliver only if the registered owner has paid the reasonable expenses and charges of the County in connection therewith and, in the case of a lost or destroyed Bond, (a) has filed with the County evidence satisfactory to the County that such Bond was lost or destroyed and (b) has furnished to the County satisfactory indemnity. 10. Preparation and Delivery of Bonds. The officers of the County are authorized and directed to take all proper steps to have the Bonds prepared and executed in accordance with their terms and to deliver them to VRA as the purchaser thereof upon receipt of the purchase prices from VRA as set forth in the Financing Agreements. 11. State Aid Intercept. The County acknowledges that VRA is treating each Bond as a "local obligation" within the meaning of Section 62.1-199 of the Act, which in the event of a nonpayment thereunder authorizes VRA or the VRA trustee to file an affidavit with the Governor of the Commonwealth of Virginia that such nonpayment has occurred pursuant to Section 62.1-216.1 of the Act. In purchasing the Bonds, VRA is further relying on Section 62.1- 216.1 of the Act providing that if the Governor is satisfied that such nonpayment has occurred, the Governor will immediately make an order directing the Comptroller to withhold all further payment to the County of all funds, or of any part of them, appropriated and payable by the Commonwealth of Virginia to the County for any and all purposes, and the Governor will, while the nonpayment continues, direct in writing the payment of all sums withheld by the Comptroller, or as much of them as is necessary, to VRA, so as to cure, or cure insofar as possible, such nonpayment. 12. Establishment of VRA Special Funds. The Board hereby authorizes and directs the County to establish the VRA Special Funds within the County's General Fund into which appropriations, if any, made by the Board with respect to the Bonds shall be deposited and to cause the VRA Special Funds to be identified in the County's audited financial statements. 13. Tax Compliance Agreement; Tax Covenants. Such officers of the County as may be requested are authorized and directed to execute and deliver a nonarbitrage certificate and tax compliance agreement (the "Tax Compliance Agreement") in a form not inconsistent with this Resolution as may be approved by the officers of the County executing such document, whose approval shall be evidenced conclusively by the execution and delivery thereof. The Board covenants on behalf of the County that the proceeds from the issuance and sale of the 2018A Bond will be invested and expended as set forth in the Tax Compliance Agreement and that the County shall comply with the other covenants and representations contained therein. 14. State Non -Arbitrage Program. The Board has previously received and reviewed the Information Statement, describing the State Non -Arbitrage Program of the Commonwealth of Virginia ("SNAP"), and the Contract Creating the State Non -Arbitrage Program Pool (the "Contract"), and the Board hereby authorizes the County Treasurer in his discretion to utilize SNAP in connection with the investment of the proceeds of the Bonds. The Board acknowledges that the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the Contract. 15. Inclusion of County Information in Official Statement relating to VRA Bonds. The County authorizes and consents to the inclusion of information with respect to the County contained in VRA's Preliminary Official Statement and VRA's Official Statement in final form, both prepared in connection with the sale of the VRA Bonds. The County Administrator is authorized and directed to take whatever actions are necessary or appropriate to aid VRA in ensuring compliance with Securities and Exchange Commission Rule 15c2-12. 16. Filing of Resolution. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the County. 17. Further Actions. All other actions of officers of the County in conformity with the purposes and intent of this Resolution and in furtherance of the issuance and sale of the Bonds are hereby ratified, approved and confirmed. The officers of the County are hereby authorized and directed to execute and deliver all certificates and instruments and to take all such further action as may be considered necessary or desirable in connection with the issuance, sale and delivery of the Bonds. 18. Repeal of Conflicting Resolutions. All resolutions or parts of resolutions in conflict herewith are repealed. 19. Effective Date. This Resolution shall take effect immediately. The undersigned Clerk of the Board of Supervisors of the County of Chesterfield, Virginia, hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors held on August 22, 2018, and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was a regularly scheduled meeting and that, during the consideration of the foregoing resolution, a quorum was present. Members present at the meeting were: Members absent from the meeting were: Members voting in favor of the foregoing resolution were: Members voting against the foregoing resolution were: Members abstaining from voting on the foregoing resolution were: 6r GO WITNESS MY HAND and the seal of the Board of Supervisors of the County of Chesterfield, Virginia, this day of , 2018. [SEAL] Clerk, Board of Supervisors of the County of Chesterfield, Virginia 7(9000GIS fl[�7 C�►� [t7 ��7►`1171 Interest on this bond is intended by the issuer hereof to be included in gross income for federal income tax purposes. REGISTERED • UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD County Project VRA Special Fund Revenue Bond Series 2018[A/Bl (County Projects)/(Arts Center Project)] , 2018 The County of Chesterfield, Virginia (the "County"), a political subdivision of the Commonwealth of Virginia, for value received, promises to pay to the Virginia Resources Authority, or its registered assigns or legal representative ("VRA"), solely from the sources hereinafter described and pledged to the payment of this bond the principal sum of DOLLARS ($ ). Principal of this bond shall be payable in annual installments in the amounts and on the dates set forth in Schedule I attached hereto. Interest on this bond shall be payable on each _ and commencing 20_, computed on the basis of a 360 -day year of twelve 30 -day months at the rates set forth in Schedule I. If any installment of principal of and interest on this bond is not paid to the registered owner of this bond within ten days after its due date, the County shall pay to VRA a late payment charge in an amount equal to five percent (5%) of the overdue installment. Subject to the provisions of the Local Bond Sale and Financing Agreement dated as of 2018 (the "Financing Agreement"), between VRA and the County, so long as this bond is held by or for the account of VRA or its registered assigns or legal representative, interest is payable by (i) check or draft mailed to the registered owner of this bond at the address that appears on the 15th day of the month preceding each interest payment date on the registration books kept by the County Treasurer, who has been appointed registrar and paying agent, or any successor bank or trust company (the "Registrar"), or (ii) wire transfer pursuant to the most recent wire instructions received by the Registrar from such registered owner, except that the final payment is payable upon presentation and surrender of this bond at the office of the Registrar. Principal of and premium, if any, and interest on this bond shall be payable in lawful money of the United States of America. In case the payment date on this bond shall not be a Business Day (as defined below), then payment of principal, premium, if any, and interest need not be made on such date, but may be made on the next succeeding Business Day, and, if made on such next succeeding Business Day, no additional interest shall accrue for the period after such payment date. "Business Day" means any day on which commercial banking institutions generally are open for business in New York and Virginia. This bond has been authorized by a resolution adopted by the Board of Supervisors of the County (the "Board") on August 22, 2018, (the "Resolution"), and is issued pursuant to the Constitution and statutes of the Commonwealth of Virginia, including the Section 62.1-216 of the Virginia Resources Authority Act (Chapter 21, Title 62.1 of the Code of Virginia of 1950, as amended), the Resolution and the Financing Agreement. Proceeds of this bond will be used to provide funds (a) to finance certain capital improvement projects for the County for [parks and recreation, public safety and government administration] [cultural] purposes, including but not limited to [(i) renovation of the Parks and Recreation building and the Cooperative Extension building and (ii) design, construction and equipping of (A) the Magnolia Green Fire Station, (B) the Midlothian Library and (C) Harrowgate Park] [design, construction and equipping of the Chesterfield Center for the Arts], and (b) to pay certain related costs of issuance. This bond is issued to evidence the undertakings of the County pursuant to the Financing Agreement. Under the terms of the Financing Agreement, the County has agreed to make payments to the Authority on this bond solely from, and to the extent of, annual appropriations, if any, made by the Board for such purpose and deposited into the Special Fund (as defined in the Financing Agreement). The undertaking of the County to make payments under the Financing Agreement and this bond constitutes a current expense of the County, subject to, at all times and in all cases, annual appropriation by the Board for such purpose. The undertaking of the County to make payments under the Financing Agreement does not and shall not constitute a debt of the County within the meaning of any constitutional or statutory limitation or a liability of or a lien or charge upon any funds or property of the County (other than the lien granted pursuant to the Financing Agreement on the Special Fund) beyond any fiscal year for which the Board has appropriated moneys to make such payments. Nothing in this bond or in the Financing Agreement shall constitute a pledge of the faith and credit or the taxing power of the County. Nothing in this bond or in the Financing Agreement shall obligate the Board to make appropriations for deposit in the Special Fund or for any other payment with respect to this bond or the Financing Agreement. If any failure of the County to pay all or any portion of any required payment of the principal of or premium, if any, or interest on this bond results in a withdrawal from any VRA Reserve (as defined in the Financing Agreement), the interest rates applicable to this bond shall be increased to interest rates sufficient to reimburse the VRA Reserve for any foregone investment earnings and/or pay any interest, fees or penalties assessed as a result of the drawing on the VRA Reserve. The increment of interest payable pursuant to the increase in rates shall be referred to as "Supplemental Interest." The term "interest" as used in this bond shall include Supplemental Interest, when and if payable. The County's obligation to pay Supplemental Interest shall commence on the date of VRA's withdrawal of funds from the VRA Reserve occasioned by the County's failure to pay a required payment or portion thereof as described above (the "Supplemental Interest Commencement Date"). The County's obligation to pay Supplemental Interest shall terminate on the date on which the County remedies such failure to pay by making all payments required but outstanding since the date of such failure to pay (the "Supplemental Interest Termination Date"). From the Supplemental Interest Commencement Date to the Supplemental Interest Termination Date, Supplemental Interest shall be due and A-2 payable on the regularly scheduled interest payment dates provided for in this bond. As soon as reasonably possible after the Supplemental Interest Commencement Date and before the next regularly scheduled interest payment date provided for in this bond, VRA shall deliver to the County a certificate as to the increase in interest rates and the amount of Supplemental Interest. The certificate shall set forth in reasonable detail the basis for the increase in interest rates and the manner of calculation of the increase and the amount of Supplemental Interest. Such certificate shall be conclusive (absent manifest error) as to the interest rate increase and amount of Supplemental Interest set forth therein. In determining the interest rate increase and the amount of Supplemental Interest, VRA may use any reasonable averaging and attribution methods. This bond may be redeemed, prepaid or refunded at the option of the County upon the terms set forth in the Financing Agreement. If an Event of Default (as defined in the Financing Agreement) occurs and is continuing, the principal of this bond may be declared immediately due and payable by the registered owner by written notice to the County. This bond is issuable as a fully registered bond. Upon surrender of this bond at the Registrar's office, together with an assignment duly executed by the registered owner or such owner's duly authorized attorney or legal representative in such form as shall be satisfactory to the Registrar, the County shall execute, and the Registrar shall authenticate and deliver in exchange, a new bond or bonds in the manner and subject to the limitations and conditions provided in the Resolution, having an equal aggregate principal amount, in authorized denominations, of the same series, form and maturity, bearing interest at the same rate and in the same manner, and registered in such names as requested by the then registered owner of this bond or such owner's duly authorized attorney or legal representative. Any such exchange shall be at the County's expense, except that the Registrar may charge the person requesting such exchange the amount of any tax or other governmental charge required to be paid with respect to it. The Registrar shall treat the registered owner of this bond as the person exclusively entitled to payment of principal of and premium, if any, and interest on this bond and the exercise of all other rights and powers of the owner, except that interest payments shall be made to the person shown as the owner on the registration books on the 15th day of the month preceding each interest payment date. All acts, conditions and things required by the Constitution and statutes of the Commonwealth of Virginia to happen, exist or be performed precedent to and in connection with the issuance of this bond have happened, exist and have been performed. IN WITNESS WHEREOF, the County of Chesterfield, Virginia, has caused this bond to be signed by the [Chairman/Vice Chairman] of the Board of Supervisors, its seal to be affixed hereto and attested by the [Clerk/Deputy Clerk] of the Board of Supervisors, and this bond -to be dated the date first above written. A-3t:� (SEAL) Attest: [Clerk/Deputy Clerk], Board of Supervisors of the County of Chesterfield, Virginia [Chairman/Vice Chairman], Board of Supervisors of the County of Chesterfield, Virginia P11100009 ASSIGNMENT FOR VALUE RECEIVED the undersigned sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code, of Transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF TRANSFEREE: the within bond and all rights thereunder, hereby irrevocably constituting and appointing Attorney, to transfer said bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed NOTICE: Signature(s) must be guaranteed by an Eligible Guarantor Institution such as a Commercial Bank, Trust Company, Securities Broker/Dealer, Credit Union or Savings Association who is a member of a medallion program approved by The Securities Transfer Association, Inc. A-5 (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the registered owner as it appears on the front of this bond in every particular, without alteration or enlargement or any change whatsoever. 0=491111 Page 1 of 2 Meeting Date: August 22, 2018 Item Number: 12.8.2. Subiect: Authorize the County Administrator Anthem Blue Cross and Blue Shield Delta Dental of Virginia for 2019, Healthcare Fund County Administrator's Comments: County Administrator: Board Action Requested: to Renew a Health Care Contract with and Renew the Dental Care Contract with and to Transfer Related Savings to the The Board of Supervisors is requested to authorize the County Administrator to renew the county's contract with Anthem Blue Cross and Blue Shield (Anthem) and renew the contract with Delta Dental of Virginia (Delta) for 2019 and to authorize the County Administrator to transfer budgeted FY2019 savings to the healthcare fund. Summary of Information: With the technical assistance of USI Insurance Services, a national benefits consulting firm, County and Schools staff recently completed renewal negotiations for the 2019 Employee Health and Dental Programs. It is recommended that the County renew both contracts with Anthem and Delta. Under the proposed 2019 Health care program, employees will have the choice of the current Point -of -Service 25 (POS 25) Plan and a High Deductible Health Plan(HDHP) with a Health Savings Account (HSA) . County and Schools staff, along with our health care consultant, are not recommending any benefit changes. The renewal increase for health care is 3 percent and 1.7 percent for dental. Preparer: Mary Martin Selby Title: Director, Human Resources Preparer: Meghan Coates Title: Director of Budget and Management Attachments: F-1 Yes 0 No # 'jet I G 0 0 "0*11 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Both the County and employees will see a 3 percent increase in their respective share of the total rates for 2019, which allows the county to remain competitive with the benefit plans of other local government employers in the region. The County will continue to offer three dental plans (basic, comprehensive and a Dental Exclusive Provider Organization "Dental EPO"). There will be no changes in dental benefits, and because of a rate guarantee negotiated in 2016, the rate increase is capped at 1.7 percent for 2019. Members of the Audit and Finance Committee were briefed on health care and dental care matters on June 13, 2018; and, the School Board passed a similar agenda item (attached) at its August 14, 2018 meeting. In addition, the FY2019 budget assumed an 8 percent increase in healthcare rates when it was built; based on the renewal rates being considered here, it is anticipated that savings of approximately $2.25 million - across all funds and including schools - will be realized in FY2019. A healthy fund balance in the Health Care Fund helps meet incurred but not reported claims, liabilities, and also helps mitigate rate increases during higher health care cost years. In line with the discussion at the Audit and Finance Committee meeting in June, staff recommends that the Board authorize the County Administrator to more positively position the fund by transferring all FY2019 savings in healthcare related lines to the healthcare fund. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #090-18 August 14, 2018 TO: School Board FROM: Donald Fairheart Interim Superintendent SUBJECT: 2019 Health and Dental Contracts Attachment A: Detailed Rate Chart This is the third year of a five year contract with Anthem Health Plan. The renewal called for a 3% increase with no benefit changes. This increase will be split evenly between the School Board and employees. Employees will continue to have a choice of the Lumenos High Deductible Health Pian (HDHP) with a Health Savings Account (HSA) and the Point of Service 25 (POS) plan. The contract negotiated with Delta Dental for January 1, 2016 included a reduction in cost and a rate guarantee through 2018. For 2019, there is a rate cap which is tied to the current dental consumer price Index (CPI). Current dental CPI is 1.7%. The dental rates will increase by 1.7% for 2019 with no benefit changes. This increase will continue to keep the rates lower than they were prior to the 2016 contract. The school division will continue to contribute $10 per month toward the cost of the dental insurance. School Board and Board of Supervisor members through the joint Audit and Finance Committee were briefed on the renewal on June 13, 2018. Open enrollment is scheduled for October. Detailed information describing the benefit plans will be distributed to our employees to assist them in making an informed decision. The new plan year begins January 1, 2019. Recommended Action: It is recommended that the School Board authorize the Interim Superintendent to renew the health contract with Anthem and the dental contract with Delta Dental of Virginia for 2019. om • • • • • • • • • • • • • • • • • • O O • • • • • • • • • • • • • • l0 Ln M a -I (3) l0 • • Lri 00 m M 00 cH • �. • Lr) k.0 l0 M i- O • d 00 c t 00 N l0 N 01 Z =.. 0 C;�.N • • • • • • • • • • • • • • • • • • O O • • • • • • • • • • • • • • l0 Ln M a -I (3) l0 • • Lri 00 m M 00 cH • �. • Lr) k.0 l0 M i- O • d 00 c t 00 N l0 N 01 Z =.. 0 C;�.N 00 0 N 00 Q coo O O O 0 O 0 O 0 O coo O O O 000 O O O • 000 O O O • • • I� l0 N 00 Q) �' O O O d' O d' l0 Lf) M I-1 (7) l0 • • l0 Ln M a -I (3) l0 • • Lri 00 m M 00 cH • �. • Lr) k.0 l0 M i- O • d 00 c t 00 N l0 N 01 Z =.. 0 C;�.N Q a p o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 O 0 o 0 0 0 0 o 0 0 0 Z y) 'E Ln L() O N 00 O m 0) N m 0) N m Ln 1106r1 1l N '� Ln w N rl O d I- N d r- N 110 00 Q � _ �� O. ' O LU u. U ppC LU = G Ln Lu Q Z UJ V= O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N m Lf) N -ict O N Lr) 00 d' M -1 .-1 l0 00 d' m 1--i c -I l0 r1 N m m �' Lf) Lf) L!) N I- 0) m 00 .-1 M 00 d Lf) N i- r1. c -I rl ri O C 00 0 N 00 Q • • • • • • • • • • • • • • • • • • • • • • • • • • 00 0 N 00 Q 1"INNIMMUNIMMUNININNIMIN ININIMINNIMMMINNNNNIMMI O 0 r I O ri N O N 100�01W O O �O Vim' O rH LOr) dam' O� � rH O 00 NO O VH rH 1-4 Q (N O N N O N W O W d O d Z O N r -i m dt ri t.!) ri Lf) I- .-1 00 O -1 aH Uj ate.+ W Q O z S cc w GJ. HZ W UJ _ N r -i O O N r-1 cD N O O tD N N O N tD O O �D O d O O O d N Lti rH O c -i N N O a-1 m N O ri LnN m C}' O c -I N Lr)lD O O c -I O 1,00 INNNIMMUNINUMMINKNIMMINNIN 00 O N N W Q CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA �kGIN1T' Meeting Date: August 22, 2018 Item Number: 12.B.3. Subject: Transfer Funds from the Schools' Food Services Fund to the Schools' Capital Project Fund County Administrator's Comments: County Administrator: Authorize the County Administrator`to transfer $456,000 from Schools' Food Services fund to the Providence Middle School renovation project. Summary of Information: With the adoption of the FY2018 budget and CIP, Schools' requested an amendment to the FY2017 CIP to reduce general obligation funding by $456,000 and instead transfer that amount from the Food Services Fund for the Providence Middle School renovation project. While the transfer was approved and documented on the schools' side, the documents and minutes from that Board of Supervisors meeting do not specifically address the amendment. Because of the amount of time that has passed, and to ensure transparency regarding the budget change, Schools' staff is requesting the Board of Supervisor's explicit approval of the transfer. Funds are available within the Food Services fund for this transfer. There is no net increase in appropriation in the Providence Middle School project budget. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: Yes ® No # 0th CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ' 144AGENDA Meeting Date: August 22, 2018 Item Number: 12.8.4. Subject: Approval of the Purchase of a Parcel of Land Adjoining the Ettrick Elementary School/Ettrick Fire Station 12 Replacement Project County Administrator's Comments: County Administrator: Board Action Requested: Approve the purchase of a parcel of land containing 1.75 acres, more or less, for $20,000 from Stallings Oil Company, and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a vacant parcel of land containing 1.75 acres, more or less, PIN: 794 612 2305 0000, 20800 Chesterfield Avenue, for $20,000, plus closing costs which are estimated to be $7,000, from Stallings Oil Company. The contract is subject to acceptable title, Phase I ESA and substantial accord determination. Funding is available in the Future Facility Land Acquisition project in the FY2019 Capital Improvement Plan. The subject parcel is generally located between the land that will be used for the replacement Ettrick Elementary School and the replacement Ettrick Fire Station on one side, a rail road line on one side, and fronts Chesterfield Avenue - at an overpass - on one side. While the site technically has road frontage at the overpass, should the site be developed in the future and need road access, it would likely have to come through the either the fire station or school parcel. To protect the County's development plans, it is prudent to purchase this parcel now. While neither the fire station or the school will be physically located on this parcel, it could potentially be used to address storm water retention needs or serve as open space for future community use. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 0 Yes F-1No # VICINITY SKETCH Approval of the Purchase of a Parcel of Land Stallings Oil Company 20800 Chesterfield Avenue PIN : 794 612 2305 00000 1.75 Acres +/- s1 N.A Ettrick Elementary School c:ftrick Fire s EMS Stati(M I111�11�L'��-\\�i►��7� N w E Right of Way Office August 2, 2018 4D S 1 inch = 500 feet CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 Ue9=1 Meeting Date: August 22, 2018 Item Number: 12.8.5. Subject: 1) Authorization to Execute an Agreement with the Virginia Department of Transportation to Install and Maintain "Watch for Children" Signs Within the State -Maintained Right -of -Way; and 2) Transfer $2500 from the Clover Hill District Improvement Fund to the Chesterfield County Transportation Department to Purchase Five "Watch for Children" Signs and Install Them in State -Maintained Rights -of -Way County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested t the attached agreement; Improvement Fund to the purchase five "Watch for rights-of-way. Summary of Information: o 1) authorize the County Administrator to execute and 2) transfer $2500 from the Clover Hill District Chesterfield County Transportation Department to Children" signs and install them in state -maintained The Clover Hill District Supervisor has requested the installation of several "Watch for Children" signs. Section 33.2-251 of the Code of Virginia provides that a county may enter into an agreement with the Commissioner of Highways (VDOT) to install and maintain these signs, with the county being obligated to pay all costs for installation and maintenance. The agreement is attached. Mr. Winslow has requested to transfer $2500 from the Clover Hill District Improvement Fund to the Chesterfield County Transportation Department to purchase five "Watch for Children" signs to be installed in state -maintained Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 0 Yes FI No # 00,01079 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA rights-of-way. The County may use public funds for Public road signage installed in road rights-of-way. There will be one sign each in Ashbrook Landing and Smoketree and three signs in Brandon. Sufficient District Improvement Funds are appropriated and available to pay for the installation of the signs, estimated to cost approximately $500 each to manufacture and install. Recommendation: Should the Board support the installation and maintenance of "Watch for Children" signs, staff recommends that the Board 1) authorize the County Administrator to execute the attached agreement; and 2) transfer $2500 from the Clover Hill District Improvement Funds to cover the cost of the signage. AGREFAENT FOR THE USTALLATION AN.D NLADqTF-NANCE OF INHERE S, it is the desire of the COT. N'TY OR TON%-.S"OF I to enter into an agreement with the Virginia Department of Transportation (A'DOT), to install and maintain 1115-N-1 "Watch for Children" sign(s), at locations within its legal boundaries that are indicated on the attached sheet(s). in accordance with the conditions outlined in this agreement. FURTHER, all future installations of such signs at locations (not specified in this agreement) shall lik"ewise conform to the stipulations of this agreement and shall be submitted to N"DOT using the addendum included in this document for, that purpose. Type of Sign to be, use The size and type of sign to be, used to alert motorists that children may beat play nearby is the W15 -VL detailed in the latest edition of the Virginia Supplement to FHWA's Manual on Uniform Traffic Control Dn,tces (MUTCD). See Ig)://www yirgHMadol_.or gliisnies,./,tuanuals-default ask. New installations of the W 15-V, I shall be fluorescent yellow -green background color. The sign materials shall be in accordance with the latest edition of the VDOT Road & Bridge Specifications, See lutp./�/yuivvir ii�iadot.or,�lbusme5�s/niantLal�s-defaull�.�ts ., placement of WI 5-V 1 signs • Within a subdivision. a single sign may be placed on streets that are major entry . points where the statutory or posted speed linin is 35 inph or less. beyond but not within 200 feet of the posted speed limit sign • At the major approach(s) to a residential development not within or part of a subdivision where there is 1 (3 mile or more of residential development (either side of roadway) with direct frontageaccess and where the speed limit has been reduced to 35 mph or less, a single sign may be installed beyond but not 1.vithin 200 feet from. the (reduced) posted speed limit sign. • As generally outlined in the latest edition of IwR-,TCD. See s httv-//sv-%-w.viginiadot.or ,Ibusuness/mnz nuals - defAd,a • Signs shall not be installed where indicated as follows: On air}, roadway where the speed limit exceeds 35 mph In lieu of .4 standard Playground sign (WI 5 - 1). used to warn motorists of'a designated playground At a location where School warning signs are in place In combination (sarne pale) with any other regulatory or warning signs Preceding any existing regulatory oi- warning signs Closer than 200 feet to any existing regulatory or warning signs • Should'VDOT determine that another regulatory of warning sign must be placed such that it would violate the rules above, the'VDOT sign will take priority and the Watch for Children sign will be relocated by the county -/town at their expense, AGREEMENT FOR THE INSTALLATION AND MAINTENANCE OF Page I of 3 Nov. 1, 2012 'WATCH FOR CHILDREN'SIGNS BY C'OUNTY OF TOWN, rIk"GoOk"111-2111 Instillation of Wl 5 -VI Sims The sign installation shall Ix in accordance with the latest edition of the )MOT Road & Bridge Standards. See Maintenarice &- Replacement of WI 5 -VI Signs • Signs not installed or imintained in accorclance with the latest edition of the =CD. the VDOT Road EC Bridge Standards, the conditions of the, land use permit and other requirements stipulated in this agreement will tv removed by VDOT at the expense of the comity or town - THEREFORE. the COON -TY OR TOWN shall conduct the put -chase, installation and maintenance of new V*15- 1-1 signs and shall maintain such signs as outlined in this agreement and in accordance with requirements of the land use permit. FVRTHER-MORE. it is mutually agreed between the COUNTY OR TOWN and VDOT that all'%V15-V1 signs shall (1) conform to requirements indicated in this agreement, in theNfUTCD and the Virginia Supplement to theN1L7TC1t. the VDOT Road & Bridge Standards, the VDOT Road & Bridge Specifications and, (2) the COUNTA, OR TOWN will bear- all costs pertaining to the purchase, installation and maintenance of such sign(s) and accessories necessary for proper erection of the signs and; (3) in the event the COUNTY, OR TOWNshould fail to locate. install and maintain such sign(s) according to this agreement and the stipulations of the land use permit, the signs will be removed by I -DOT at the expense of the COL 7N,'TY/TONA"\. SIGNATURE of COUNTY OR TOWN REPRESENTATIVE Title Ditto ('The Locality shall submit this AGREEN ENT to their local 'MOT representative) For VDOT Use Only Approved: (District Administrator) Date AGPEEMENT FOR THE INSTALLATION AND MAINTENAN CE OF Page 2 of 3 Nov. 1, 2012 -WkTCH FOR CHILI) 'SIGNS BY COUNTY OR TOWN DACE: —'r — 0, 20 Page I of LOCATIONS, WHERE SIGNS ASE TO BE PSTALLED AS PE R tau RIGLN.AL AGREE NIENT RouWStreet Name Location of sigu(s) (e.g. 150'east Me., 725A- fain St. southbound direction) Attach additional pages as needed AGREEMENT FOR THE LNSTALLATION ANT) MALNTENANCE OF Page 3cif; Nov,1,2012 "WATCH FOR (71ULDUN'SIGNS BY COUNlY OP TOWN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 22, 2018 Item Number: 12.B.6.a. Subject: Set a Public Hearing to Consider an Application for Solid Waste Management Facility Siting Approval Filed by Skinquarter Land, LLC for Siting of a Construction, Demolition, and Debris Landfill County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board to set a public hearing for September 26, 2018, to consider an application filed by Skinquarter Land, LLC for solid waste management facility siting approval for a construction, demolition, and debris landfill. Summary of Information: Skinquarter Land, LLC has applied for solid waste management facility siting approval for a construction, demolition, and debris ("CDD") landfill. In 1988, a previous Board of Supervisors approved conditional use zoning at the property for a CDD landfill in an Agricultural (A) district. In 2004, a previous Board of Supervisors approved (1) a conditional use to permit material recycling operations at the site and (2) amendments to the existing conditional use. In 2007, the entire property was rezoned at the request of the owner. The 2007 zoning approval rezoned the property to Agricultural (A) on 55 Acres with conditional zoning to permit the CDD landfill and the material recycling operation on the existing property and on an additional 56.4 acres adjacent to the existing operation. The 2007 rezoning triggered the requirement for siting approval as outlined in County Code Chapter 11, Article VII. Preparer: Clay Bowles Title: Director of General Services Attachments: Yes ■ No 3 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Skinquarter Land, LLC submitted an Article VII application on July 12, 2018, which is currently being reviewed by staff and the County's consultant, Golder Associates. Section 11-75 of Ch. 11, Article VII provides that: "The board of supervisors shall not grant approval for the siting of a solid waste management facility unless the board has determined that: (a) the proposed facility poses no substantial present or potential danger to the health, safety or welfare of any person; and (b) the proposed facility poses no substantial present or potential danger to the environment." Pursuant to County Code § 11-76, the Board must hold a public hearing concerning the approval or disapproval of the siting of the proposed solid waste management facility. Staff recommends holding a public hearing on Skinquarter's Article VII application at the Board's September 26, 2018 meeting. The consultant's and staff's review will be completed and included with the September 26, 2018 public hearing agenda item. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: August 22, 2018 Item Number: 12.113.6.1b. Subiect: Set a Public Hearing for September 26, 2018 to Consider Amending Section 14-23 of the County Code Relating to Serving Alcohol on County Property County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for September 26, 2018 to consider amending § 14-23 of the County Code to permit the county administrator to approve events on county property where alcohol will be served. Summary of Information: As a growing list of county facilities are being sought to host or showcase local or regional events, fundraisers, and festivals, the individual site - by -site approval process outlined in the County Code makes it cumbersome for the applicant and hinders Chesterfield's ability to compete with other public places in the region. As an example, Sportsbackers is planning a charity corporate teambuilding event at River City Sportsplex called the Walmart Biz Bowl to be held on September 29. Sportsbackers has requested permission to serve alcohol to the participants who will all be adults. However, the County Code currently prohibits the serving or consumption of alcoholic beverages on County property, except at certain specified locations, such as Mid - Lothian Mines, Henricus, Eppington, Magnolia Grange, and Castlewood subject to approval by Parks and Recreation. Alcohol also may be served in county libraries under certain conditions if approved by the county administrator. Events on the county complex where alcohol will be served must be approved by the Board of Supervisors. Preparer: Jeffrey L. Mincks Title: County Attorney 0623:112979.1(112978.1) Attachments: Yes No "008G CHESTERFIELD COIRT'T' BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff recommends amending the ordinance to provide a standard approval process for all events on any county property where alcohol will be served. The proposed ordinance amendment will permit the county administrator or his designee to approve all such events and impose any conditions necessary to protect county property and ensure the health, safety and welfare of those attending the event. Staff recommends setting a public hearing for September 26, 2018. 13 100019- 7 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 14-23 RELATING TO USE OF ALCOHOL ON PUBLIC PROPERTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-23 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 14-23. Drinking alcoholic beverages, or tendering same to another, in a county park or at other county facilities. (a) No person shall possess opened alcoholic beverage containers or drink an alcoholic beverage or tender a drink of an alcoholic beverage to another in a county park or on county property except as permitted by subsection (b) below.pr-ovide , i.,.<,,evei that .,l,.,,ho ie beverages may following loeations: Mid Lothian Mines, HeiffieuseEffing4en, Castlewood,Magnolia Grange, and Park,nter- at uenot a. I.- eou-rAy govemment eemplex at speeifie loeatiens approved and as conditioned by the boafd of super-viser-s a er- obtaining a va4id banquet lieense issued by the state depaftment of aleehol beverage eentr-el and b f6f the issuanee of permits authorized by this seetion. (b) After obtaining a valid banquet license issued by the state department of alcoholic beverage control alcoholic beverages may be served and consumed at an event on county property pursuant to the terms of a special permit approved and issued by the county administrator or his desigeenditions on the nee• b grantingsefved and eensth%ed at eounly libr-ar-ies for- events eondueted by or- in eeiijunetion with the Friends of the Library; pr-evided that no sueh event shall be appFaved unless it is to be e0fidueted dufing hours when the libfar-y is elosed to the p4lie. In no ease shall sueh an event take plaee unless request for- approval is made to the eotti4y administr-alor- at least 30 days prior- to the date for- the pfoposed fund Faising evefA. The eew4y administfater- may waive the 30 day requirement upon showing of good eause and if he detet�mines that there is suffieient time for- staff to review th-e of stieh approval in order- to ensur-e the hea4th, safiaty, and - elf— - of the publie and the attendees of any sueh event. Any sueh approval by the eeui4y administ-fater- sha b + +' 11 fevoked if a -.rli+io so imposedof met (c) No person shall possess opened alcoholic beverage containers on any county property used for a school or on any street, road, or highway located in the county. (d) Violation of this section shall constitute a class 4 misdemeanor. (2) That this ordinance shall become effective immediately upon adoption. 0623:112978.1 Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 12.B.7. Subject: Approval of Change Order Number Two for Irvin J. Horner Park Phase II County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute Change Order Number Two to amend the construction contract with Loughridge & Company Construction Services LLC. for Irvin J. Horner Park Phase II in the amount of $126,745. Summary of Information: This construction contract develops phase II of Horner Park which consists of a satellite parks maintenance facility, picnic area, trails, and a portion of the main park roadway. Change Order Number Two addresses building modifications for communication system installation, modifications to septic system power requirements, and improvements to maintenance compound for unsuitable soils and addition of asphalt paving for EMS requirements. The completion time will also be adjusted by 47 days for weather delays. Funding is available from Parks CIP. Staff recommends approval. Preparer: Dr. James D. Worsley Title: Director, Parks and Recreation Preparer: Meghan Coates Title: Director, Budget and Management Attachments: 1:1 Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: August 22, 2018 Item Number: 12.B.8. Subiect: Award of Construction Contract for Softball Field Lighting at Harry G. Daniel Park at Ironbridge County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to award and execute a construction contract with Farmville Excavation T/A Icon Sign and Lighting for athletic field lighting at Harry G. Daniel Park at Ironbridge in the amount of $883,500. Summary of Information: The project scope is replacement of athletic lighting fixture assemblies using LED light source for fields 5-10 and associated parking lot security fixtures located at Harry G. Daniel Park at Ironbridge. The use of LED fixtures will greatly lower operating costs and longevity of the system. This lighting system is over 25 years old. Funding is available from Parks CIP. Staff recommends approval. Preparer: Dr. James D. Worsley Title: Director, Parks and Recreation Preparer: Meghan Coates Title: Director, Budget and Management Attachments: 1-1 Yes 0 No to 0-0, 90 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 22, 2018 Item Number: 12.B.9. Subiect: Authorize the Receipt and Appropriation of Grant Funds from the Federal Aviation Administration and Virginia Department of Aviation and Award Construction Contract for Obstruction Removal for the Chesterfield County Airport County Administrator's Comments: County Adrninistrator:—C—'�1'------) Board Action Requested: Authorize the County Administrator to receive and appropriate funds from the Federal Aviation Administration and from the Virginia Department of Aviation up to the grant award amounts. Subject to the award of grant funds, authorize the Director of Procurement to award a construction contract and execute all necessary change orders, up to the budgeted amount. Summary of Information: The Board of Supervisors is requested to approve the acceptance of grant funds from the Federal Aviation Administration (FAA) and Virginia Department of Aviation (DOAV) and to authorize the County Administrator to appropriate the awarded funds for obstruction removal at the Chesterfield County Airport. This project will trim and remove obstructions (trees) on the Runway 33 side of the Airport, which is a critical first step in the runway extension project. Trimming and removal of these trees also ensures the Airport remains compliant with FAA safety regulations. Preparer: Clay Bowles Title: Director of General Services Preparer: Meghan Coates Title: Director of Budget and Management Attachments: Yes ■ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The FAA has requested approval of this item in August to ensure that the funds are secured and allocated in the current year airport funding cycle. The total project budget, inclusive of design and construction, is funded as follows: Source Amount Percent of Total Federal $1,454,412 640 State $138,253 68 Local $669,455 308 Total $2,262,120 This differs from the typical 90/8/2 federal/state/local funding model for most airport capital projects, because there is a 100 percent locally funded component to this project. Trees that were previously cut with federal funding, that now require trimming, are not eligible for additional federal funding assistance. This project was adopted in the FY2019-FY2023 County's Capital Improvement Plan and funding for local match is appropriated and available. Pricing for this project was solicited through an Invitation for Bid process and the lowest responsive and responsible bidder was Graham County Land Company with a bid price of $1,331,940. The bidder will perform the tree removal and trimming portion of the project, with the remaining expenses and corresponding grant funding being for the purchase of wetland mitigation credits, an update to the federally required Disadvantaged Business Enterprise plan, permitting fees and consultant construction administration. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 12.B.10. Subiect: Designation of a Virginia Department of Transportation Sight Distance Easement Along Port Walthall Drive County Administrator's Comments: County Administrator: Board Action Requested: Designate a sight distance easement for VDOT maintenance along Port Walthall Drive and authorize the County Administrator to execute the designation. Summary of Information: In order to construct improvements at Ruffin Mill Industrial Park, it is necessary that a variable width sight distance easement within County right of way along Port Walthall Drive be designated for VDOT maintenance. This request has been reviewed by Site Plan Team. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes No 0161111211CM34M, Designation of a Virginia Department of Transportation Sight Distance Easement along Port Walthall Drive N M M 1- - Designation of Sight Distance f Easement for VDOT maintenance Q"y \ . ........ . N W*F- S 1 iiich =5583 feet 62',0, 0 0, 9 4 %A N0f 44 f: ' _ •T5.X 5� ) 000,095 S kX4 0 $ gg §¢ fkg Mi� lkg cy$v it gfi�3 N Mw 000,095 WAS gfi�3 Oyi Oxri.�xr°; ttii �'pih S`ib%�y5'6 n.�Z�b �$iK 3 gg^^Y^3Ss3gg33 �Ctic�2, Y3gA88�"C��C"G 000,095 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA �1749 Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 12.113.11. Subiect: Street Name Change County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve the renaming of the stub road Lake Summer Turn to Summer Camp Court. Summary of Information: Lake Summer Turn is a stub road, 0.02 miles in length. It was recorded on February 15, 2002, in Summer Lake Section 1 and accepted into the state secondary road system on January 28, 2004, as state route 5659. Summer Lake Section 8 was recorded on May 31, 2018. This section has a single street which is an extension of the above Lake Summer Turn, extending approximately 0.08 miles, ending in a cul-de-sac. The developer requested that this extension be named Summer Camp Court, which is the name which appears on the recorded plat. In order use the name, Summer Camp Court, the existing stub of Lake Summer Turn will need be renamed to conform, to Summer Camp Court. There are no occupied residences which would be affected by the change on either Lake Summer Turn or Summer Camp Court. Preparer: Scott B. Smedley Title: Director, Environmental Engineenn Attachments: Yes No # (ac'�T)096 lqkw TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT Road Name Change: Lake Summer Turn to Summer Camp Court DISTRICT Matoaca MEETING DATE: August 22, 2018 Vicinity Map: Lake Summer Turn w Proamij � Cftesigrnwa county G3 0,0(jo'g,-f 0, 0 1 BE Page I of I Meeting Date: August 22, 2018 Item Number: 12.13.12. Subject: Acceptance of State Roads County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referbnced state roads acceptances. Summary of Information: Clover Hill District: Lees Forest Section B Matoaca District: Harpers Mill Northeast Section 1 The Villas at Dogwood Section B Westerleigh Section 5 Midlothian District: Hallsley Section 21 St Ives Section 1 St Ives Section 2 Tarrington Section 14 The Cottages at Bon Air Preparer: Scott B. Smedley Attachments: 0 Yes 1:1 No Title: Director, Environmental Engineering A,&0,09s TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Lees Forest Section B DISTRICT Clover Hill MEETING DATE: August 22, 2018 ROADS FOR CONSIDERATION: TemieLee Pkwy Vicinity Map: Lees Forest Section B Produced By cft"brfwd coun,� G4 'TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Harpers Mill Northeast Section I DISTRICT Matoaca MEETING DATE: August 22, 2011& ROADS FOR, CONSIDERATION: .gym ingtonLn Traley Ct PfCdU,DDCI By CWbMM COUR.ty GAI TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - The Villas at Dogwood Section B DI STRICT Matoaca MEETING DATE: August 22, 2018 ROADS FOR CONSIDERATION: DogwoGdVillas Dr Kousa Lane Prmluod E� ChmbrfWd rounty G3 Oo�,,)ibi TO: Board of Super4isors FROM: Departm ent of Environmental Engineering SUBJECT State Road Acceptance - Westerleigh Section 5 DISTRICT Matoaca MEETING DATE: August 22, 20E18 ROADS FOR CONSIDERATION: CabrettaDr Westington Rd Westmont Dr Vicinity Map: Westerleigh Section 6 Produoad E� ChosigifWd County G4 10 TC: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance- Hallsley Section 21 DISTRICT Midlothian MEETING DATE: August 22,2018 ROADS FOR CON SIDERATION: Ascot Hill Ln Ascot Hill Ter mumEmam, Vicinity Map: Hallsley Section 21 PToduced � C ftssivn" County G3 '0001-03 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - St Ives Section I DISTRICT Midlothian MEETING DATE: August 2 2, 2018 ROADS FOR CON SIDERA11ON: EastborneWy St Ives Dr Totten Dr Vicinity Map: St Ives Section I Proftood � Cheflernold CGUOY G�S 110010.4 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - St Ives Section 2 DISTRICT Midlothian MEETING DATE: August 22, 2018 ROADS FOR CONSIDERATION: EastborneWy StIves Dr VaRnMAM IWIPM-WTUNTSIN Produced By ch,96brTINd County G�s 0X01t,)j05 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Tarrrington Section 14 DISTRICT- Midlothian MEETING DATE: August 22, 2.018 ROADS FOR CONSIDERATION: Kelham Mews Kelham Rd Sodbury Dr Tideswell Rd Vicinity Map: Tarrington Section 14 Produce 'll 131, Chefillorma County GIs ,ery TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance -The Cottages at Bon Air DISTRICT Midlothian MEE"nNG DATE: August 22, 2018 ROADS FOR CON SIDERAWN: BancreekCt Vicinity Map: The Cottages at Bon AW PrDduod By Chesiprt*V Wuntj GAS 030-g-10,7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 wMm, AGENDA Meeting Date: August 22, 2018 Item Number: 12.B.13.a. Subiect: Acceptance of a Parcel of Land Along Halloway Avenue from Ettrick Baptist Church County Administrator's Comments: County Administrator: / k, Board Action Reauested: Accept the conveyance of a parcel of land containing 0.629 acres along Halloway Avenue from Ettrick Baptist Church and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.629 acres along Halloway Avenue from Ettrick Baptist Church. This conveyance is for construction of the Matoaca Middle school addition. This request has been reviewed by the site plan team and schools staff. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # 0100103 "VICINITY SKETCH Acceptance ofa parcel of land along Halloway Avenue from Ettrick Baptist Church M,ipac,agd 0. 29 Acre Parcel to be Conveyed CdA MATOACA PARK R /Y/4- 0 11?0 coor W-* F- S 1 inch =583 feet v4w L= 01 CHESTERFIELD COUNTY 7'1 BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 12.B.13.b. - ---------- N Subiect: Acceptance of a Parcel of Land for the Extension of Woodridge Road from 6801 Woolridge Road - Moseley LP County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 5.215 acres for the extension of Woolridge Road from 6801 Woodridge Road - Moseley LP and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 5.215 acres for the extension of Woolridge Road in Magnolia Green Phase 3B from 6801 Woodridge Road - Moseley LP. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No 6010111— 'VICINITY SKETCH Acceptance of a Parcel of Land for the Extension. of Woolridge Road from 680,1. Woo ridge Road - Moseley LP -.""-" ..... .... .. 5,215 Acre Dedication .. . ............. 0 1 inch = 833 feet OWE DR WR Ocoilz K'',S7 t9 7a u, Fri dr en 47, i� ir a Alry -41 tivj 09 m z coo, AAv 0 0 > > > 0 n U) > G) z TIMMONS GROUP fi RA cl IMn K'',S7 t9 7a u, Fri dr en 47, i� ir a Alry -41 tivj 09 m z coo, AAv 0 0 > > > 0 n U) > G) z TIMMONS GROUP gir ,vao e3 '"- n n o 4 ` \ Jrx m 1 Qb jy va> C?i �n� m3 mi oma: vn •�o� � O � o g o n �' ,� � G& Vm'm� �� '-�• .r-(yT--- LBO \ f _L86 ta7 LB3 1 �pm� O rn C Ul D m O=a Zia C)� Y y Ap a� � �r RIH a = 9 � r-0 F� - z m=Q v rn 1195 P4AW�PrfPAPtOAT RIE T I M M O N S G RO U Pevabp WA�W=�T��. � . oo�hWaaMM1rY�b YSI �0.•dmaN. YIiII35 • � mw+.�ssss rAYex.sssaa�¢ s...ai,.��mn Site D - Reaiaentiel Infrastructure Tachralogy 000114 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 12.113.13.c. -- - N Subject: Acceptance of Parcels of Land Adjacent to Happy Hill Road and Jefferson Davis Highway from Lewis L. Johnson, Jr. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of two parcels of land containing a total of 0.192 acres adjacent to Happy Hill Road and Jefferson Davis Highway from Lewis L. Johnson, Jr. and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.192 acres adjacent to Happy Hill Road and Jefferson Davis Highway from Lewis L. Johnson, Jr. This dedication is for the development of Avery Office Warehouses. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: ■Yes No 4n, c' "VICINITY SKETCH Acceptance of Parcels of Land Adjacent to Happy Hill Road. and Jefferson. Davis Highway from Lewis! L. Johnson,, Jr. FCiI,.VlAcre Dedic* ti .11211 Acre De PINE;:: EST DF� 2, F N W -*E S 1 inch = 683 feet PARCEL A DEDICATED TO THE COUNTY OF CHESTERFIELD RpR� 0.071 AC. ` F.p N 363, 3r�24jY E 1180, GPIN #800-632-1038 AVERY BROTHERS, LLC DB 11617, PG. 574 yAp'°Y P4 GWS Q�. ay .yin• / Og 10' WATER ESM DB 897, PG. 1955 APPROX. F.O. 1 IK? o -PARCEL 2 i S7'22'32"E N 107.92' PARCEL 1 GPIN #799-632-9411 LEWIS L. JOHNSON, JR. CO DB 5079, PG. 599 #16637 �o d� JEFFERSON DAVIS HWY. zo N 3632017.39 E�11179998377.23 N N7'22'32"E 209.94' APPROX, W L� /� ft ROAD JEFFERSON DAVIS HIGHWAY U.S. ROUTE 1 & 301 DB 264, PG, 307 DB 11792, PG. 362 L1 N71'40'16"W 25.46' L2 S71'32'45"E 25.47' L3 S71'32'45"E 30.86' L4 N71'02'30'W 30.80' NAD '83, SOU1H ZONE VA STATE GRID NORTH, s "040 E R/ W GPIN #799-631-9190 BACHIR, LLC DB 11993, PG. 361 VARIABLEWIDTH W/L ESM -T. OB 2826, PG. 516 512.16' TO NAPPY HILL RD. ASPHALT PARCEL B DEDICATED TO THE COUNTY OF CHESTERFIELD 0.121 AC. THIS PLAT IS BASED ON A FIELD SURVEY AND IS CORRECT TO THE BEST OF MY e0** KNOWLEDGE AND BELIEF. �TH Oji IMPROVEMENTS NOT SHOWN. COUNTY SITE PLAN18PRO193 #S B UCE D.0N 1971 COUNTY U7IL171E5 PROJ. #16-0329 LIC. N0. 1971 PLAT SHOWING 2 PARCELS OF LAND LOCATED EAST OF JEFFERSON DAVIS HIGHWAY TO BE DEDICATED TO CHESTERFIELD COUNTY, VIRGINIA -80 BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA 0 80' 160' Date: 7/24/18 Scale: 1 °=80' Bruce Robertson Land. Surveying, P.C. P.O Box 35311 Richmond, Virginia Phone/Fax (804)330-2801 JN 17099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: August 22, 2018 Item Number: 112.13.114. Subject: Appropriate Additional State Funds into the FY2018 School Grant Budget and the FY2019 School Operating Budget County Administrator's Comments: County Administrator: f7 Board Action Requested: Appropriate $291,180 in additional Title I funding in the FY2018 school grants fund and $2,489,750 in additional state revenue to the FY2019 schools operating budget. Summary of Information: CCPS has received notification of an increase to the FY2018 grant award for Title I in the amount of $291,180. Staff requests the Board appropriate that into the instruction category. Additionally, subsequent to the School Board's adoption of the FY2019 budget on May 14, 2018, the General Assembly adopted its final 2018-2020 biennial budget. The adopted state budget will result in additional state revenue of $2,489,750 to CCPS for FY2019. At the August 14, 2018 School Board meeting, a memo was approved that requests the additional revenue be appropriated and used for two of the School Board's top priorities as follows: 1) Appropriate $977,250 in the operations and maintenance category to support operational maintenance needs such as an annual HVAC maintenance contract; proactive conversion to R22 refrigerant (the old refrigerant is becoming increasingly more difficult to find); preventative maintenance on HVAC, plumbing, and electrical systems; emergency repairs; and security monitoring. The largest piece of this investment, $600,000, will be utilized to acquire an annual HVAC maintenance contract, which does not currently exist. Subsequent years base budgets would include $600,000 allowing CCPS to be proactive in maintenance of HVAC systems, provided state funding levels are unreduced. Bolstering maintenance funding in the school operating budget will help alleviate pressure in the school CIP where funding for larger -scale major maintenance projects has often been diverted to address routine repairs and upkeep that were otherwise unfunded in the school operating budget. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: Yes [-�No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA 2) Appropriate $1,512,500 in the instructional category to restore the instructional pool that allows the system to accommodate student growth (27.5 FTEs) . As of the first week in August, CCPS only had 4.5 unassigned positions, and they anticipate that those and some of these 27.5 pool positions will be assigned at the beginning of the 2018-2019 school year, as many new enrollments occur the week before the start of the school year and the first week of school. Additionally, this additional funding will allow CCPS to retain a limited pool of positions that may be deployed for mid -year changes such as growth and student need to include teachers or instructional aide positions, for example. An instructional pool is a key component of the school system budget as it affords them the flexibility to accommodate increased or changing enrollment during a school year. Schools will report on the utilization of the pool positions at an Audit and Finance Committee meeting this fall after September 30th membership is known. The August 14, 2018 CCPS memorandum and resolution are attached. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #093-18 TO: School Board FROM: Donald R. Fairheart Interim Superintendent SUBJECT: Amendments to the FY2019 Operating and Grants Budgets SUPPORTING DOCUMENTS ATTACHMENT A: Resolution August 14, 2018 PERTINENT INFORMATION The School Board adopted its FY2019 financial plan and capital improvement plan on May 14, 2018. Subsequently, the General Assembly adopted its final changes to the 2018-20 biennial budget on May 30, 2018. Governor Northam signed both budget bills on June 7, 2018, without amendment or veto. These changes result in an additional state revenue of $2,489,750 for Chesterfield County Public Schools. During the budget process, the School Board indicated to the Board of Supervisors (in the five-year plan) that the most critical priorities to be addressed with any additional revenue that might become available were these: I) facilities operating funding, 2) continued pupil -teacher ratio reductions, and 3) restoration of instructional pool positions reduced for FY2019 to accommodate projected student growth (27.5 FTEs). As we prepare for the coming school year, the limited flexibility to address additional student growth in some areas of the county is being felt more acutely without the pool positions reduced from the budget. In addition, funding for operational needs in the facilities area (such as emergency repairs, various inspections of equipment, repairs to equipment and infrastructure (HVAC, plumbing, roofs, etc.) is becoming more critical and putting undue pressure on funding set aside for much larger major maintenance projects. For these reasons, and with the potential funding level increasing due to additional state revenue, it would be staff s recommendation to restore the instructional pool positions in full and direct the remainder of the funding to the facilities budget to address critical ongoing operational maintenance needs. In addition, CCPS has received notification of an increase to the FY2018 grant award for Title I in the amount of $291,180. This funding will also require appropriation by the Board of Supervisors. >`120 RECOMMENDATION It is recommended that the School Board request that the Board of Supervisors increase the following appropriation categories in the operating fund and the grants fund for FY2019 and approve the attached resolution: Operating Instruction: $1,512,500 (27.5 FTEs) Operations and Maintenance: $ 977,250 (Operational needs) Grants Instruction: $ 291,180 (FY2018 Grant Award increase) DRF/CPB Memo 4093-18 Attachment A VIRGINIA- At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening, August 14, 2018, at 6:30 pm in the Public Meeting Room at the Chesterfield County government complex PRESENT: John Erbach, Chair Rob Thompson, Vice -Chair Carrie E. Coyner Dianne H. Smith Javaid Siddiqi RESOLUTION WHEREAS, the General Assembly adopted final changes to its 2018-20 budget on May 30, 2018 and the Governor signed both budget bills on June 7, 2018 without amendment or veto, after the School Board had adopted its FY2019 financial plan on May 14, 2018; and, WHEREAS, an FY2018 grant award increase for Title I has been received; and, WHEREAS, both of these actions result in additional revenue for CCPS and must be acted upon by the Board of Supervisors. NOW, THEREFORE, BE IT RESOLVED, that on motion of seconded by G.rr."L (.,�tr , the School Board hereby requests the Board of Supervisors to 1) appropriate the additional FY2019 state revenue to a) the Instruction appropriation category ($1,512,500) and b) to the Operations and Maintenance category ($977,250) and 2) appropriate the increased FY2018 grant award amount of $291,180 to the Instruction appropriation category. Robert McDaniel, Clerk Donald Fairlicart, Interim Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: August 22, 2018 Item Number: 12.113.15. Subiect: Request from the Chesterfield County Fair Association to Serve Alcoholic Beverages (Beer) as Part of the "Chesterfield Cheers" Program During the County Fair County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant permission to the Chesterfield County Fair Association, subject to the attached Conditions of Operation, to serve alcoholic beverages (beer) at the Fairgrounds during the 2018 Fair and, subject to approval of an entertainment permit by the County Administrator, for County Fairs in all years subsequent to 2018. Summary of Information: In April, the County Administrator approved an entertainment permit for the 2018 Fair, which will run from August 24, 2018 through September 1, 2018. As part of this year's Fair, the Fair Association is proposing to continue the "Chesterfield Cheers" program, in which beer is served in a "beer garden" during evening hours from 6 p.m. to 9:45 p.m. "Chesterfield Cheers" began in 2016 and was approved by the Board subject to conditions which were crafted to protect public safety and ensure that the Beer Garden is kept separate and apart from the rest of the Fair. The Beer Garden has proven to be a successful feature of the Fair, and staff supports its continuation, subject to the attached conditions. Preparer: Jeffrey L. Mincks Title: County Attorney 0505.113009.1 Attachments: ■ Yes F1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Because the Fair takes place on County -owned property, serving beer at the Fair requires the approval of the Board. In the past, when entertainment permits were typically brought to the Board for approval, staff requested that the Board approve the Beer Garden as part of the entertainment permit process. However, now that the Board has directed for entertainment permits to be approved administratively by the County Administrator, staff is requesting that the Board approve the serving of beer as part of the Beer Garden for future fairs as well, subject to approval of the entertainment permit by the County Administrator and such conditions as the County Administrator deems necessary to protect public health, safety and welfare. CONDITIONS FOR OPERATION OF HOSPITALITY AREA The designated hospitality area, operated as "Chesterfield Cheers," shall be secured at a minimum by a three-foot high double fence, with three feet between the fencing, and with a single-entry/exit point. Alcoholic beverages will not be sold outside of the designated hospitality area, and alcoholic beverages, whether in opened or closed containers, will not be taken out of the hospitality area. 2. Chesterfield County Cheers shall be operated on all nine (9) days of the Fair Monday, August 24 thru Saturday September 1, 2018 from 6 p.m. to 9:45 p.m. 3. No one under the age of 21 will be admitted to the hospitality area. 4. The entry point to and exit point from the hospitality area shall be manned by trained Fair staff to check identification, issue wrist bands, and ensure that alcoholic beverages do not leave the hospitality area. Each person will be served no more than three beverages during any day that the hospitality area is open. 6. The Fair will contract with an ABC -approved vendor who will serve all beverages in the hospitality area and be compliant with all ABC regulations regarding the storage and distribution of alcoholic beverages. 7. There shall be one Chesterfield County Police Officers posted at the hospitality area during the operational times. This is in addition to the Chesterfield County Police Officers required for the other Fair operations. The Fair will obtain the ABC permit at least 21 days prior to the Fair and a copy shall be provided to the County's Director of Risk Management at least 14 days prior to the Fair. The ABC permit shall be limited to the exact days and hours approved for the operation of the hospitality area by the Board of Supervisors. 9. The Fair will provide proof of Host Liquor Liability Insurance in the minimum amount of $1,000,000 per occurrence to the County's Director of Risk Management at least 14 days prior to the opening of the Fair. 10. Violation of any of the provisions of these terms shall constitute grounds for revoking permission to serve alcoholic beverages in accordance with these terms and conditions. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 22, 2018 Item Number: 12.B.16. Subject: Appropriate State Funding and Create Nine (9) Positions to Address Existing Caseloads and Prepare for Medicaid Expansion County Administrator's Comments: County Administrator: Board Action Reauested: The Board of Supervisors is requested to appropriate $534,400 in state funding and to create nine (9) new positions to address existing caseloads and prepare for Medicaid Expansion. Summary of Information: On May 30, 2018 the Virginia General Assembly passed a budget that included Medicaid expansion. As discussed in an afternoon work session, local allocations of state funds to administer expansion were determined using three equal factors: • Distribution of current funding versus current workload for benefit programs specialists • Projected increase in workload due to Medicaid expansion • Historical staffing and operations spending The State has allocated $1,431,400 for Chesterfield in FY2019, due in part to the fact that Chesterfield's benefits staff continue to carry caseloads - before Medicaid expansion - that are significantly higher than statewide averages and regional peers. Preparer: Kiva Rogers Title: Director, Social Services Preparer: Meghan Coates Title: Director of Budget and Management Attachments: ❑-1 Yes No # F 0 000126 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Staff is asking that the Board appropriate a portion of the state funding in August to address existing caseload levels and intake activities (representing a total of 9 new positions and $534,400) . Medicaid open enrollment begins October 1, 2018 and applications are required to be processed within 45 days. These positions should allow existing Medicaid -only cases per worker to drop from approximately 1,150 cases to approximately 970, given the number of ongoing cases being managed today. While still slightly higher than the statewide average caseload per worker, staff believes this will allow the department to be better positioned as it faces Medicaid expansion. Plans for the remaining portion of Medicaid expansion implementation anc Board for consideration in September. the state funding and the associated staffing plan would be brought to the There is no local match for the state funds in FY2019. A local match of approximately 15.5% will be required beginning in FY2020. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 12.B.17.a. Subject: Approval of the Purchase of Land for Improvements to Spruce Avenue and Hubert Lane to Access the New Johnson Creek Pump Station County Administrator's Comments: County Administrator: Board Action Requested: Approve the purchase of 0.009 acres of land, for $300, from James K. Friend, for road improvements to Spruce Avenue and Hubert Lane to access the new Johnson Creek Pump Station and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of land containing 0.009 acres, PIN: 8276454691000,00, 14201 Spruce Avenue, from James K. Friend for road improvements to Spruce Avenue and Hubert Lane to access the new Johnson Creek Pump Station. Funds are available in the operating budget for this purchase. Approval is recommended. District: Bermuda Preparer: John W. Harmon Preparer: Me-ghan Coates Attachments: 0 Yes 1-1 No Title: Real PropertV Manager Title: Director of Budget and Management "VICINITY SKETCH Approval of the Purchase of Land for Improvements to Spruce Avenue and Hubert Lane to Access the New Johnson Creek Pump Station 00, James K. Fdend 14201 Spruce Avenue, N AMML--4QL W*F Mp S 1 inch =208 feet CC E11)1 29 OWNER: JAMES K. FRIEND DIXIE JONES FRIEND PARCEL NO. 827645469100000 DEED BOOK: 941 PAGE: 952 DEED BOOK: 9.52 PAGE: 134 uj N:3646073.956 E:11827461 .749 UNE BEARING DISTANCE L 1 N 49'34 05" E 28.34' L2 S 40"2555" E 28.26' L3 N 85"3055" W 3296' L4 S 40'2555" E 186.74' L5 N 85"3055" W 45.90' L6 N 49,34'05" E 1 14.16" 1400 SF/0.009 ACR o / \ PARCEL A / IPF \ 0 / 0 / L5 JQo cGm�T. z> VARIABLE WIDTH 'yrs yam \ TEMPORARY CONSTRUCTION' / EASEMENT 2,276 SF �? JAMES K. FRIEND / DIXIE JONES FRIEND �p �0 DB 941, PG 732 DB 952, PG 134 \ p0 / \ PARCEL #827645469100000 / 14201 SPRUCE AVENUE POPULAR HILLS / / JANET M. STANLEY c'S : PB 4, PG 222 / \ / LEON STANLEY �3�• PART OF LOT 25 pA DB 4PARCEL 711 �y \ NO ASSESSED ACREAGE L2p�o ti� #827645297800000 POPULAR HILLS PB 4, PG 222 PART OF LOT 25 NO ASSESSED \ / BETTY JOE GALLAGHER ACREAGE 2403, PG 119 PARCELS #827645335300000 POPULAR HILLS, LOT 26 PARCEL #827645469100000 / PB 4, PG 222 NO ASSESSED ACREAGE / 4.66 ACRES TOTAL AREA IN PARCEL A = / 400 SF - 0.009 ACRES / NOTES: TOTAL AREA IN TEMPORARY 1) PROPERTY LINES SHOWN ARE CONSTRUCTION EASEMENT= COMPILED FROM PLATS AND DEEDS OF 2,276 SF - 0.052 ACRES RECORD AND FIELD SURVEY OF THE PROPERTY MONUMENTS SHOWN. 2) THIS SURVEY PREPARED WITHOUT `LH OF BENEFIT OF TITLE REPORT AND MAY NOT P 11lDEPICT ALL EASEMENTS, ENCUMBRANCES p� 1p OR OTHER MATTERS THAT AFFECT THE PROPERTIES SHOWN. MARc'(Gg)4 LE Li Nyj 0025 6 PLAT SHOWING A 0.009 ACRE PARCEL AND A VARIABLE WIDTH 3•-27-18 TEMPORARY CONSTRUCTION EASEMENT lgNO SURIEyO� TO BE ACQUIRED THROUGH THE PROPERTY OF JAMES K. FRIEND DIXIE JONES FRIEND 0' 60' 120' 180' BERMUDA MAGISTERIAL DISTRICT, COUNTY OF CHESTERFIELD, VIRGINIA SCALE: 1 "=60' DATE: FEB. 14, 2018 GRAPHIC SCALE REV: MAR. 27 2.018 PRECISION MEASUREMENTS, INC. COUNTY PROJECT NO. 14-0190 1047 TECHNOLOGY PARK DRIVE PLAT NUMBER GLEN ALLEN, VA 23059 SHEET 1 OF 1 (T)804-340-5229 (F)804-340-5228 RECORDED DB PG CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 12.B.17.b. --- N I Subiect: Approval of the Purchase of Four Parcels of Land for the Falling Creek Reservoir Restoration Project County Administrator's Comments: County Administrator: Board Action Reauested: Approve the purchase of four parcels of land containing 18.935 acres, more or less, for $1,301,000, from Royal Oaks at Lakeview, LLC, for the Falling Creek Reservoir Restoration Project, and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of four parcels of land containing 18.935 acres, more or less, PINS: 776 690 5460, 776 690 7310, 776 690 7682 and 777 691 0180, for $1,301,000, the appraised amount, plus closing costs estimated to be $13,000, from Royal Oaks at Lakeview, LLC, for the Falling Creek Reservoir Restoration Project. The project is an integral part of the county's stormwater permit compliance and will include dredging of the reservoir to remove accumulated sediment. This property will be used to provide access to the reservoir as well as support areas. The contract is subject to acceptable title and a Phase I Environmental Site Assessment. Zoning or substantial accord approvals are not needed for use of the property. Funds for the purchase are available in Chesapeake Bay TMDL Falling Creek Reservoir Restoration project account. Approval is recommended. District: Dale Preparer: John W. Harmon Preparer: Me_qhan Coates Title: Real Property Manager Title: Director of Budget and Management Attachments: ■ Yes F-1 No # coo It 31 11: 1 J# I WWI C.-rj is FkI V. 4 Z 14 Q lorkle.&Jll AApproval of the Purchase of Four Parcels, of Land for the Felling Creek Reservoir Restoration project, IS.,935 +/- Acres Cr FaCr iling ee—k-F-�eservoi�', 'k N M N lwmmab� - Chesterfield County Right of Way Office W*:r- August 2, 2018 S 1 "', - K3. K feet CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 12.13.18. Subject: Renewal of Lease with Huguenot Road Baptist Church for Senior Citizen Programs County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a lease agreement with Huguenot Road Baptist Church to provide senior citizen programs. Summary of Information: Since 2014, the Chesterfield County Parks and Recreation Department has sponsored older adult activities at Huguenot Road Baptist Church in order to serve the recreation needs of senior citizens. Activities include classes in aerobics and arts and crafts as well as special events like brown bag education series and potluck luncheons. Programs at this location will be on Monday, Tuesday and Wednesday from 9:00 a.m. to 4:00 p.m. and for various programs at other times as mutually agreed for a period of five years beginning September 1, 2018. The rent is $850 per month for two years, $900 per month for two years and $950 per month the final year with additional custodial charges for special events. Funds are available in the Parks and Recreation Department budget. Approval is recommended. District: Midlothian Preparer: John W. Harmon Preparer: Me_qhan Coates Attachments: E Yes 0 No Title: Real Property Manager Title: Director of Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA Meeting Date: August 22, 2018 Item Number: 12.B.19. Subiect: Approval of Water and Sewer Contract and D and Crosswinds Boulevard - Phase and 07-0260 County Administrator's Comments: County Administrator: Board Action Requested: with Refunds for Watermark Sections C A, Contract Numbers 07-0245, 07-0246, Staff recommends that the Board of Supervisors approve these contracts with refunds and authorize the County Administrator to execute any necessary documents. Summary of Information: Watermark Section C, contract number 07-0245, includes the installation of 1,032 linear feet of 6 -inch and 1,172 linear feet of 12 -inch waterline, and 1,581 linear feet of 8 -inch and 1,112 linear feet of oversized 18 -inch wastewater line. Watermark Section D, contract number 07-0260, includes the installation of 578 linear feet of 6 -inch, 170 linear feet of 8 -inch, and 1,291 linear feet of 12 -inch waterline, and 761 linear feet of 8 -inch and 1,290 linear feet of oversized 10 -inch wastewater line. Watermark Crosswinds Boulevard - Phase A, contract number 07-0246, includes the installation of 136 linear feet of 8 -inch waterline, 1,145 linear feet of 12 -inch waterline, and 252 linear feet of oversized 15 -inch wastewater line. Preparer: George B. Hayes, P. E. Attachments: 0 Yes 1:1 No Title: Director of Utilities 600134 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The developer is required to have 8 -inch wastewater lines throughout these three projects to serve the ultimate build out of this portion of the Watermark development. Staff has requested that the wastewater lines be oversized to provide capacity for future development in the surrounding area. In accordance with the County Code, the developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Watermark Partners, LLC Contractor: Castle Equipment Corporation District: Dale Watermark Section C Contract Amount: Estimated Developer Cost for Water ..........................$ 125,446.10 Estimated County Refund Cost for Wastewater Oversizing ...... $ 19,944.00 Estimated Developer Cost for Wastewater. ....... $ 182,669.29 Estimated Total for Water and Wastewater ....................$ 328,059.39 Watermark Section D Contract Amount: Estimated Developer Cost for Water ..........................$ 137,810.80 Estimated County Refund Cost for Wastewater Oversizing ...... $ 5,172.00 Estimated Developer Cost for Wastewater. ... $ 151,996.60 Estimated Total for Water and Wastewater ....................$ 294,979.40 Crosswinds Boulevard - Phase A Contract Amount: Estimated Developer Cost for Water ..........................$ 23,235.99 Estimated County Refund Cost for Wastewater Oversizing ...... $ 3,024.00 Estimated Developer Cost for Wastewater.. ..... $ 84,573.53 Estimated Total for Water and Wastewater ....................$ 110,833.52 VICINITY SKETCH Watermark Sections C and D and Crosswinds Boulevard Phase A Oversized Wastewater Lines County Projects 07-0245, 07-0246 & 07-0260 12 152 LF OF 15 -INCH PROPOSED WATERMARK SECTION W MERMA RK SECTION 13 PROPOSED 1,112 LF OF OVERSIZED 18 -INCH WASTEWATER L -1111r - COUNTY PROJECT # 07-0246 PRO WATERMARK WATERMARK SECTION C SECTION DCOUNTY PROJECT# 07-0245 A K/Alc )�0,40 0 PROPOSED 1,290 LF OF OVERSIZED 10 -INCH WASTEWATER LINE WATERMARK SECTION D COUNTY PROJECT# 07-02601 N Chesterfield County Department of Utilities V- E RAL 0 150300 600 900 1,200 ,UG. 13,2018 P0Q0GJMMMMM9;;;;;JMMMWq Feet 0 'DRIVE 0 > 4 W MERMA RK SECTION 13 PROPOSED 1,112 LF OF OVERSIZED 18 -INCH WASTEWATER L -1111r - COUNTY PROJECT # 07-0246 PRO WATERMARK WATERMARK SECTION C SECTION DCOUNTY PROJECT# 07-0245 A K/Alc )�0,40 0 PROPOSED 1,290 LF OF OVERSIZED 10 -INCH WASTEWATER LINE WATERMARK SECTION D COUNTY PROJECT# 07-02601 N Chesterfield County Department of Utilities V- E RAL 0 150300 600 900 1,200 ,UG. 13,2018 P0Q0GJMMMMM9;;;;;JMMMWq Feet CHESTERFIELD COUNTY " W. �^`' BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 12.113.20.a. Subject: Conveyance of an Easement to Columbia Gas of Virginia, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of an easement for service to the new Manchester Middle School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of an easement for service to the new Manchester Middle School. This request has been reviewed by county staff, school staff, Comcast Cablevision and Verizon. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # 001;Q137 V'"ICINITY SKETCH Conveyance of an Easement to Columbia Gas of Virginia, Inc. VOW 1 inch = 500 feet qMMMp— c"')J-zs RW: L I SF�F2T HULL STREET RD - STATE ROUTE 360 N 5043'51' E 121.13 COUNTY OF CHES7ERF7ELD GPIN: 7646957533OOOOO D.B. 2025, PG. 356 �q 7401 HULL STREET ROAD MANCHESTER MIDDLE SCHOOL CENTERLINE OF 20' WIDE f ©AS � PIPELINE EASEMENT C/L - 1203' 0 ev �tT , U S 504352 W 362.21 0' 100' 200' 300' L2 S 07949y44- _ 1 L3S 0� 7 9 4� 530.70 MR— L4 S 53.71 46 £ 240.42 co"rANY COLUMBIA GAS OF VIRGINIA, INC. WORK s OJ72877-00 , PROXCr 18-0372862-00 *'* 20' WIDE GAS PIPELINE EASEMENT rax oMTwcr(s) ACROSS THE PROPERTY OF t COUNTY OF CHESTERFIELD MIDLOTHIAN r G) DALE 02/28/2018 ENC@WFER COASTAL DRAYM 8Y 40/KME SOME 1 " = 100' COUNTY Mm CNESTERF7ELD 2 O ®3 sTs1Em Na 38037001 CONSULTANTS, P.C.06/08/2016 MAP(s) 6-276-146-1 RVASION5 06/26/2018 �T RGINIA 11RAWM NO. V41-570-18 PJTEPA"= 0 ev CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 12.13.20.1b. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: J Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement for a new service line to River City Sportsplex. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement for a new service line to River City Sportsplex at 13030 Genito Road. This request has been reviewed by county staff and Parks and Recreation. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager #CC3140 VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company N #1 E S 1 inch = 542 feet IL,,;"3:i 4 2400 12740 OWNER: COUNTY OF CHESTERFIELD ADDRESS: 13030 GENITO RD MIDLOTHIAN VAn 23112 G P I N: 73469 0099 6 LICENSE AREA 15' *-""Nw�- 620' -`----- ~'"- -- - - N/F: GMWTG CHESTERFIELD LLC r_ t ±50' N/F: HULLCO g ASSOCIATES LLC I+ a N/F: HULLCO o ASSOCIATES LLC OAK' - 12733 12739 12765 12781 LEGEND — - Location of Boundary Eines of Right-of-Woy 15' in Width. lndtcotes Property Line is District Scale NTS MIDLOTHIAN I PLAT TO ACCOMPANY UG RIGHT-OF-WAY AGREEMENT VIRGINIA ELECTRIC AND POWER COMPANY doing business os District-To*nship-Borough County -City Stott CLOVER HILL CHESTERFIELD VA Office Plot Number Right -of -Way Boundary CENTRAL 00-18-0246 Dominion Energy Virginia Estimate Number Gild Number 10191799 L2045 Page of DATE 4/26/2016 BY B GOODALL OWNER INITIALS -_------_-- "00"0142 August 22, 2018 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Murtaza Khan 2. Mike Uzel 3. Rodney Martin 9 5. Evening Session #2 (End of the Evening Agenda) 1. 3. 9 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 16.A. Subject: PUBLIC HEARING: To Consider the Abandonment of a Portion of Old Stage Road, State Route 732 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution to abandon a portion of Old Stage Road, State Route 732. Summary of Information: On June 27, 2018, the Board authorized the posting and publishing of notices to abandon a portion of Old Stage Road, State Route 732, from the Secondary System of State Highways. Old Stage Road was relocated and this portion of the road is no longer utilized. This request has been reviewed by county staff, the Virginia Department of Transportation, Comcast and Verizon. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager VICINITY SKETCH PUBLIC HEARING: To Consider the Abandonment of a Portion of Old Stage Road, State Route 732 N Chesterfield County Right of Way Office w F May 25,, 2018 S I Chi - 7.55 19 1W Old Stage Associates, LLC Change in the Secondary System of State Highways; Old Stage Road, State Route 732, Chesterfield County, Virga Abandon Old Stage Road, State Route 732, A - B 0.07 Miles Osborne Road State Route 616 A 0 0 0 N Chesterfield County Right of Way Office W May 25, 2018 S I rVI -208.<` 2 he t slow GIS Code: ABANDON PIN: 802 658 0000 00000 Document NO.: 2018-0447 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on August 22, 2018, at 6:00 p.m. RESOLUTION and ORDER WHEREAS, a sketch has been provided to the Board of Supervisors of Chesterfield County depicting a portion of Old Stage Road, State Route 732, to be abandoned from the Secondary System of State Highways; and, Whereas, pursuant to a resolution of this Board, dated June 27, 2018, the required notices of the County's intention to abandon a portion of Old Stage Road, State Route 732, from its intersection with Osborne Road, State Route 616, to approximately 0.07 miles south of Osborne Road, State Route 616, identified as segment A -B on the attached sketch, have been given in that: on July 5, 2018, a notice was posted in at least three places along Old Stage Road, State Route 732, south of Osborne Road, State Route 616; and on August 8, 2018, and on August 15, 2018, a notice was published in the Richmond Times - Dispatch having general circulation within the County announcing this Public Hearing to receive comments concerning the proposed abandonment; and on July 9, 2018, notice was sent to the Commissioner of Highways; and, WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuation of a portion of Old Stage Road, State Route 732, segment A -B, a distance of approximately 0.07 miles, since it serves no public necessity and is no longer necessary as part of the Secondary System of Highways. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby abandons the above described segment of Old Stage Road, State Route 732, and removes it from the Secondary System of State Highways, pursuant to Section 33.2-909, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Chesterfield Residency Administrator for the Virginia Department of Transportation at 3301 Speeks Drive, Midlothian, VA 23112. Certified By: Janice Blakley Clerk of the Board of Supervisors O ubmonb Mmes-Bispatd) Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Date Category 08115/2018 Meetings and Events TAgNOTCE TWMkofit,a 8# P a issoon iha eras Mq Ge Ita�4 ft goadof I � Count at t "idol s ing plaa n il�r' g Room of O&W NOW, Vt• g'laa, tdR caoidel a Rem a� Ordaz apart � 4� StageR�d SEaRai,adaaeof meq! itll' P Resolti�rai aid Ord2c iSa1614 � anai al' 911pa�s �,Vi�ani,aadS�B Nttod tokaaashtopa• soca)"PM4 0MA01 t� ' arro�fa�salablasaayhra�+ads�ld�tact�• a 1oiP u MdrdOou. 300 E. Franklin Street Richmond, Virginia 23219 {804) 649-6208 Account Number 6025752 Date August 15, 2018 Ad Size Total Cost Description TAKE NOTICE That on August 22, 2018, at 6:00 p.m. or as so( 2 x 16 L 159.00 Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on Augus was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/08, 0811512018 The First insertion being given ... 08/0812018 Newspaper reference: 0000800977 Sworn to and subscribed before me this No ry Public Supervisor Kimberly S. Harris NOTG.RY PUBLIC LoMmonweMth of Virginia Notary Registration Number 356753 State of Virginia ]i mssion Fvnires .lar,:au< 3` 2J7. City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: August 22, 2018 Item Number: 16.B. Subiect: PUBLIC HEARING: Ordinance to Vacate a Fifty -Foot Unimproved County Right of Way Known as Spencer Ridge Way and Virginia Department of Transportation Slope Easements Within River Ridge, Section C County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a 50 -foot unimproved County right of way known as Spencer Ridge Way and VDOT slope easements within River Ridge, Section C. Summary of Information: Raoul A. J. Bauwens and Kathy P. Bauwens and Wayne B. Thomas and Sheila M. Thomas have submitted an application requesting the vacation of a 501 unimproved County right of way known as Spencer Ridge Way and VDOT slope easements within River Ridge, Section C. The property to the north fronts on Riverway Road and a parcel line modification will be recorded so this stub road will no longer be needed. This request has been reviewed by county staff, VDOT, Comcast Cablevision and Verizon. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # 6&5-147 VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a :Fifty -Foot Unimproved County Right of Way known as Spencer Ridge Way and VDOT Slope Easements within River Ridge,. Section C PUBLIC HEARING.- ORDIANCE 0 TO VACATEA60'RIGHT OF WAY 'S- .. - 41D 'DOT SLOPE EASEMENTS ... . ...... TRA rz: n A� to T AC P4 rf TE ti (P SO T ER PCIIN S R All A, C ............. N 1 inch = 500 feet p 1 �3sr r r i RAOUL A J SAUVENS KATHY P. BAUWENS GPIM722650303500000 ` D1110946 PG.622 3 14300 PLANTATION TRACE PLACEkI 'RIVER RIDGE' RESUBDIVISION OF LOT 10 SECTION 'C' r 6 A PORTION OF GPIN, 722651988700000 PB. 232 PG. 75 6,0 Sq.98Ft 6,762 Sq.Ft l` 4a 1"tCl 1 .n La35.42' R-25.0' 1 DELTA�81'10'40" T=21.42 CHORD—S 53'07'00'E 32.53' 6-2-18 5' EASEMENT P8b8 PG26-2 U :Virginia Surveys P.O. BOX 118 CHESTERFIELD. VA 23832 (804) 748-9481 COPYRIGHT (C)VIRGINIA SURVEYS Pro'/ / This is to certify to the PURCHASER/OWNER shown hereon, and his TITLE INSURER and Lender, that on 6-2-18 i made an Accurate survey of the premises shown hereon and that there are no easements or encroachments visible on the ground other than those shown hereon. This surrey has been made without the benefit of a title search and is subject to any uses recorded and unrecorded and other pertinent facts in which a title search may disclose. Copies of this plot without the certifying surveyor's seat with on original signature ore INVALID. �J WAYNE D. THOMAS SHEILA M. THOMAS GPIN,722650741600000 DR9365 PG.369 14230 PLANTATION TRACE PLACE WRIGHT OF WAY -k VDOT $LOPE EASEMEN TO 8E VACATED Ls35.42' R=25.0'. DELTA -81'10'40" Tm2f.42 HORD—S 53'07'00"E 32,53' . — 586-7'40W 101.20 PLANTST.R 4369 5TRACE" PB.68 P626-28 MAP SHOWING THE DIVISION OF "SPENCER RIDGE WA}"' TO BE VACATED "RIVER RIDGE SECTION " L"' IN THE MATOACA DISTRICT OF CHESTERFIELD CO., VA. DATE: CMT1RED BY JEFFREY K. FLOYD sekL• 1"=40' "GRA CERTWATE N0. JDB NIX 1 706116 9 7 rs -�a ,w "Ili • . / riV�tp 4'�30A IN -it /JJatP"ge� Wad/ Na ./ 101 W / f 12.561 ACRES RAOUL A J SAUVENS KATHY P. BAUWENS GPIM722650303500000 ` D1110946 PG.622 3 14300 PLANTATION TRACE PLACEkI 'RIVER RIDGE' RESUBDIVISION OF LOT 10 SECTION 'C' r 6 A PORTION OF GPIN, 722651988700000 PB. 232 PG. 75 6,0 Sq.98Ft 6,762 Sq.Ft l` 4a 1"tCl 1 .n La35.42' R-25.0' 1 DELTA�81'10'40" T=21.42 CHORD—S 53'07'00'E 32.53' 6-2-18 5' EASEMENT P8b8 PG26-2 U :Virginia Surveys P.O. BOX 118 CHESTERFIELD. VA 23832 (804) 748-9481 COPYRIGHT (C)VIRGINIA SURVEYS Pro'/ / This is to certify to the PURCHASER/OWNER shown hereon, and his TITLE INSURER and Lender, that on 6-2-18 i made an Accurate survey of the premises shown hereon and that there are no easements or encroachments visible on the ground other than those shown hereon. This surrey has been made without the benefit of a title search and is subject to any uses recorded and unrecorded and other pertinent facts in which a title search may disclose. Copies of this plot without the certifying surveyor's seat with on original signature ore INVALID. �J WAYNE D. THOMAS SHEILA M. THOMAS GPIN,722650741600000 DR9365 PG.369 14230 PLANTATION TRACE PLACE WRIGHT OF WAY -k VDOT $LOPE EASEMEN TO 8E VACATED Ls35.42' R=25.0'. DELTA -81'10'40" Tm2f.42 HORD—S 53'07'00"E 32,53' . — 586-7'40W 101.20 PLANTST.R 4369 5TRACE" PB.68 P626-28 MAP SHOWING THE DIVISION OF "SPENCER RIDGE WA}"' TO BE VACATED "RIVER RIDGE SECTION " L"' IN THE MATOACA DISTRICT OF CHESTERFIELD CO., VA. DATE: CMT1RED BY JEFFREY K. FLOYD sekL• 1"=40' "GRA CERTWATE N0. JDB NIX 1 706116 9 7 rs -�a ,w "Ili • . irbinab Mmes-Dispatcb Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY_ P.O. BOX 608 CHESTERFIELD, VA 23832 Date Category 08/15/2018 Meetings and Events TMEMEE That M August 22, 2olit pa or is= t Matter as mal be heard the Board d Deswiield 0" 1 it regular e a u Room neters4wor. area ralcc idert�tol ekradop A w io�rrl as AM OtdlR 10 to vacate a , aid . , ay SpeAoer Ibdge'NaY and VOOT sbpe easeme�s wdMo Rorer IBdge, Sec• tiooGasstloumollapktbyl &ASsoCla� �datedNgust2t, 19�, recorded Odob¢r 2,19, lathe I�erk's 4fl�e, Graflt tburt, Cites• terfiddC�tty, mp�Bodt6�atpage2T. ldOmdiOo 09 ►� �� may 6e e►amiaed by aR way Oft mt>reskd j�r6esbelvreelldrehal�sof�am andS�Dpau,lloliday t,raryjlfrrday. The� andda<apubicfacRld�igledto6eaatopa saw"Off �Y P � � � aaessfCldy d Blaby, to tlleBorde � 11ty be 2ot8 ded 00 at.1 the Clerk to tt Board M later Account Number 6025752 300 E. Franklin Street �Oate Richmond, Virginia 23219 (804) 649.6208 August 15, 2018 Description Ad Size Total Cost TAKE NOTICE: That on August 22, 2018, at 6:00 p.m. or as so 2 x 20 L 195.00 Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE: That on Augu was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08108,08/1512018 The First insertion being given ... 08/08/2018 Newspaper reference: 0000801204 Sworn to and subscribed before me this I I I 1 I / i;'" I j�)' l`, ?:n �Ntary Public Supervisor State of Virginia City of Richmond My Commission expires Kimberly 8• Harris NOTARY PUBLIC Cornrncnwealth of Virginia Notary Re9istrat �r. Win;ber 356757, THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 crf AGENDA Meeting Date: August 22, 2018 Item Number: 16.C. Subiect: PUBLIC HEARING: Request to Quitclaim County Right of Way Between Pine Bark Lane and Framar Drive County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate county right of way between Pine Bark Lane and Framar Drive. Summary of Information: Thomas B. Phillips, III, and Ruth Allison Phillips, and Maureen S. Conner have requested the quit claim of County right of way between Pine Bark Lane and Framar Drive. In 1977, right of way was dedicated to the county for the future extension of Framar Drive. The extension of Framar Drive did not occur and in 1988 Victoria Commons subdivision was recorded over the right of way area. The right of way was not quit claimed prior to recordation of the subdivision. Quit claiming the right of way resolves title issues of the subdivision lots which are owned by Mr. and Mrs. Phillips and Mrs. Conner. Necessary easements will be reserved across the quit claimed area. The license agreement for the footpath and culvert granted to Roxshire Civic Association in 1990 will be terminated and maintenance of the path will be performed by the Parks and Recreation Department. This request has been reviewed by staff. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes No F1 VICINITY SKETCH PUBLIC HEARING: Request to Quit Claim County Right of Way between Pine Bark Lane and Framar Drive N W r Chesterfield County Right of Way Office August 2, 2018 5 1 inch = 333 feet � 4 — � �` I I ' I i I I COW14,FDP4Ar$HOWVG2ARE4SOFLANDLWIVG LANO ro8EOVlrC4AAfEDRYrHECOfAVTYOF "gas N, CHESTERFIELD, VWWWASORA�INALLYVEDIC4TED IN DEFDROOK I243 PA GE 538 11 q Z; CHEST&WWW C"fr WOW ; � 4 — � �` I I ' I i I I COW14,FDP4Ar$HOWVG2ARE4SOFLANDLWIVG LANO ro8EOVlrC4AAfEDRYrHECOfAVTYOF N, CHESTERFIELD, VWWWASORA�INALLYVEDIC4TED IN DEFDROOK I243 PA GE 538 11 q Z; CHEST&WWW C"fr WOW ; R"10011a iiimeo-Difivatcl) Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Date category 0811512018 Meetings and Events TAERM Td0a w 6Saoawff ism � i� die 8aarid of �� C[eld wady legid, =%d Mic l Roam q � CO.&godcoilofC 00dW VERA tlmaadf vDk owe WN PO494FiSonNIM dieI$I irld pzr0a berwe�+d� Ito of �3d am asd � paa., ldaaday daai�lkday, sNjI ► toy e� etopei. aod�acce�bliry � t� ' a reed ire ap�modabp� �Imdd � ��,L'�ictodre atl � �tkt8� �hl� • 1i,241B, � 300 E. Franklin Street Richmond, Virginia 23219 (804) 649.6208 Description Ad Size TAKE NOTICE That on August 22, 2018, at 6:00 p.m. or as so( 2 x 16 L Publisher of the Richmond Times -Dispatch Account Number 6025752 Date August 15, 2018 Total Cost 159.00 This is to certify that the attached TAKE NOTICE That on Augus was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/08, 0815/2018 The First insertion being given ... 08!0812018 Newspaper reference: 0000801206 Sworn to and subscribed before me this N tary Public Supervisor t'.wribedy S. R2i rib h"OTA.RY PUBLIC C,,i; manweaftfi of Virginia State of Virginia acts y Rcgslralion Number 356753 :crnmi�gj^n .la' r. gin• 31. 202 City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU . . . . . . . . CHESTERFIELD COUNTY J BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: August 22, 2018 Item Number: 116.13. Subject: PUBLIC HEARING: To Consider the Conveyance Chesterfield County Industrial Park, Section B Authority of the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: of a Parcel of Land Within to the Economic Development Approve the conveyance of a parcel of land within Chesterfield County Industrial Park, Section B to the Economic Development Authority of the County of Chesterfield, and authorize the Chairman of the Board and County Administrator to execute the deed. Summary of Information: In 1987, the county recorded Chesterfield County Industrial Park, Section B for the development of the property adjacent to the county airport. The Economic Development Authority actively markets the industrial park property and has requested that the remaining parcel containing approximately 49 acres be conveyed to the authority. This will enable the EDA to work directly with prospects for the best use of this Industrial Zoned property. Right of Way and easements will be retained. A public hearing is required to convey county property. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1-1 No # CC 4153 'VICINITY SKETCH PUBLIC HEARING: To Consider the Conveyance of a Parcel of Land within. Chesterfield County Industrial Park, Section. B to the Economic Development Authority of the County of Chesterfield N A S Rig ht of Way Office, August 1, 2018 S 1 inch =667feet O Of 20-154 Ritwoub ;9hues-33ifillato Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date August 15, 2018 Date Category Description Ad Size Total Cost 08/2112018 Meetings and Events TAKE NOTICE That on August 22. 2018, at 6:00 p.m. or as soc 2 x 18 L 96.00 Tkq NOTICE Tilt m ko 22, 2018, 9Y0 pm a as so tf+trelller as may he heard, tlla fiord d of � Cti�y at its re�dar meetirg, n B� P�illlee8ng fat � Chestaileb Comfy, V'a• Fa raIM* the compyaae ota Aral of land witlu� Asher eld bq N�Irid >�k Seodim lx fv as 81� Wl ply BoaQ co�aiplg � arras„ mae a � b � E Cerdopmeat AlNior• Try of th¢ Caalhj � CheSferOeld. ilvdili q*ftemd OMiilla ii al ale it l e I WapOifeioC�atield Comty,Y>rgrua,md eyDeeiamamd aN 1 betwreeo the Moms of fid am and � pm, tdaday throu�lfr>day, Tfm ail�dapr56tta�tpdaigadlto�aatss�letopa. SaS kry pessals wdh t m � Oy Df thefatij aaedfar�sa�eminodahms shodd CmtmtJa>h Ck to the Bore at 748.1206. Eersor� ider• f selnces br to dear mld Irotif! lt� Clerk to Brele Bird rw later t~7,101& Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on Augus was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/15/2018 The First insertion being given ... 08/15/2018 Newspaper reference: 0000804037 Sworn to and subscribed before me this No ry Public Supervisor Kimberly B. Harris NOTARY PUBLIC Commonwealth of Virginia State of Virginia Notary Registration Nllmt)e' 356753 ::7mmissini, Ex�!rcas .IanuBry 3 2021 City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 9 AGENDA - Meeting Date: August 22, 2018 Item Number: 16.E. Subiect: PUBLIC HEARING: To Consider the Conveyance of Right of Way and Utility Easement to the Commonwealth of Virginia, Department of Transportation for the Route 636 Nash Road - Bridge Replacement Project County Administrator's Comments: County Administrator: Board Action Requested: Approve the conveyance of right of way and utility easement to the Commonwealth of Virginia, Department of Transportation for the Route 636 Nash Road - Bridge Replacement Project, and authorize the Chairman of the Board and County Administrator to execute the deed and easement agreement. Summary of Information: The Virginia Department of Transportation is requesting that the county convey right of way and utility easement for the Route 636 Nash Road - Bridge Replacement Project. This request has been reviewed by the Transportation and Utilities Departments. A public hearing is required to convey county property. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes No VICINITY & ETCH PUBLIC HEARING: To Consider the Conveyance of Right of Way and Utility Easement to the Commonwealth of Virginia, Department of Transportation for the Route 636 Nash Road - Bridge Replacement Project 14100 Nash Road OF R 1 inch = 667 feet M 30' dedicated to County of Chesterfield P JOWS g COe-kOVIS au17 YOPHry YO . . . . . . . . . . . p.Q XIl NMI immun ........ ... e. Iw! 1111101 will li"Im, OW900 all Ism NMI immun Iw! NMI itil> bmab eimes-3ispatcb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date August 15, 2018 Date Category Description Ad Size Total Cost 08/21/2018 Meetings and Events TAKE NOTICE That on August 22, 2018, at 6:00 p.m. or as so( 2 x 17 L 91.50 TKN0i10E 1M on 21, A4 atm pA a asset as map � fwd, tlled of Supernsas d p�tce� at � reg�ddar meeting II h WK 119% Hoonai I:d NOW CO, Vi' gra > 000si6*MITaVofdidof wayand ft to of Y 0 of Tr ra�ar for brie R�lie � �i � ikl�iCenEnt tkcair a 6onihkItte dWay I. f>ce n dd 70' 70'r4 mid may k e><amned by al ted belwe� the hoar 9' am and SO pm, fty t�Y• 17611 Pew rk Tip �I�datapu�cfa�' ddesiig�to4¢aaetoper• s�1� �pirsaKontlwacc�l'bd'tyof tflF�d alfldfareaSq�6ieaCC911i�dahOnSSf�lddCOf��M � � i�, �� def mr6t Y fhet�rk l� nonce Ii,2D1iG Publisher of the Richmond Times—Dispatch This is to certify that the attached TAKE NOTICE That on Augus was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/15/2018 The First insertion being given ... 08/15/2018 Newspaper reference: 0000803436 Sworn to and subscribed before me this No Public Supervisor State of Virginia City of Richmond My Commission expires Kimberly 0. "arris N'OTARY PUBLIC Comm-mnweaith of Virginia No,ary pteoistration. Number 356753 ;ommission rxn.res nua! 3' 7)?' THIS IS NOT A BILL. PLEASE PAY VKUM INvv11-C. i nml-M I WV CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 16.F. Subiect: PUBLIC HEARING: Request to Quitclaim Right of Way for River Boat Drive and a Twenty -Foot Virginia Department of Transportation Drainage Easement County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate right of way for River Boat Drive and a 20 -foot VDOT drainage easement. Summary of Information: Meadowville Landing, LLC has requested the vacation of right of way for River Boat Drive and a 20 -foot VDOT drainage easement as shown on the attached plats. River Boat Drive was abandoned from the Secondary System of State Highways by the Board on June 27, 2018. Upon certification by the Commissioner of Highways that the right of way is no longer necessary, the county will quitclaim the right of way of and VDOT drainage easement. A 16 - foot sewer easement will be reserved across the quitclaimed right of way. The request is for development of Meadowville Landing Subdivision. This request has been reviewed by county staff, VDOT, Comcast and Verizon. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments:® Yes No #. ( �C' 0-1 5S "VICINITY SKETCH PUBLIC HEARING: Request to Quit Claim the Right of Way of River Boat Drive and a 200 VDOT Drainage Easement ;P7 IM, River Boat Drive Right of Way and 20'VDOT Drainage Easement to be Quit Claimed . . .............. . .... . ....... . ... - ... . ... ------------- GV&EK DR Q7 I IMA-11111191TAM1111MUR N N dgapyb * Chesterfield County Right of Way Office ANR&—,Iqm w Augustl,2018 I hol - 500 Vel Mp NpiNG WSENER Aly X11 g,I 1W RESERVED EA BE N 3662424.81 MEADOWVKLE LLC GPIN.- 827662240200000 D.B. 2886, PG. 681 11500 N ENON CHURCH RD N 3562445:18 r..........:':.:.':... m c�' 2w RIVER `^ £ADOWVILLE LANDING LLO BOAT.:. GPIN: 82566225JJOOWO DRIVE - .. •S76 7.w 2013 RNCHOR LANDING R1W RIGHT OF WAY TO DRIVE ROUTE 7740 BE QUITCLAIMED DB 792A PG 360 0.065 ACRES (2,854.89 S0 FT) MEADOWVILLE 0.8.7928 PG 360 LANDING SEC7701V 4 P.B. 254 P.G. 50; o .. LOT 19 MEADOWWUE LANDING LLC ORN, 82566212JO00000 D.B. 11599, PG363 2007 ANCHOR LANDING DRIVE )WEADOWNLLE LANDING SEC77ON 4 P.B. 253 P. G. 50 LOT 18 CRAFTMASTER HOMES INC GPIN; 625662150600000 D.8. 11931, PG. 514 2036 JAMES OVERLOOK DR GRAPHIC SCALE 10 0 25 50 100 ( IN FEET ) I inch = 50 1t THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT1t CD. SITE# m BY: MEADOWVILL£ LANDING SECnON 4 P.B. 253, P.G. 50 LOT 12 MEADOWWLLE LANDING LLC GPIN: D.B. 11599, PG. 363 11900 1ELMWAY CT LOT 38 LINE TABLE UNE LENGTH BEARING CURVE TABLE 1 Nt3-0953"W CURVE LENGTH I RADIUS DELTA CHORD CHORD BEARING TANGENT Cl 36.76' 1170.00' 14800" 36.76' N7651'53 E 1&38' C2 21.25' 1170.00' 102'26" 21.25' S7877'06'W 10.62' C3 99.39' 1170.00' 4 52'02" 99.36' S6174 20"W 49.73' C4 8.61' 1170.00' 075'18" &61' S8353'001W 4.31' C5 8.69' 37.74' 1371'16" 8.67' N777527 E 4.36' C6 59.41' 35.00' 9775'' ' 5253' 5352753'W 39.74' C7 54.41' 35.00' 8904'14" 49.09' N57'42'00'W 34,44' C8 48.46' 1170.00' 272'23' 48.45' N85't6'St E 24.23' GRAPHIC SCALE 10 0 25 50 100 ( IN FEET ) I inch = 50 1t THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT1t CD. SITE# m BY: MEADOWVILL£ LANDING SECnON 4 P.B. 253, P.G. 50 LOT 12 MEADOWWLLE LANDING LLC GPIN: D.B. 11599, PG. 363 11900 1ELMWAY CT LOT 38 LINE TABLE UNE LENGTH BEARING Lt &95' 1 Nt3-0953"W �:. Diu. ,i2I R ,.a EXHIBI T OF RIGHT OF WAY TO BE QUITCLAIMED, ACROSS THE PROPERTY OF MEADOWVILLE LANDING LLC, .BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE , 1' = 50' AUGUST 30, 2018 Townes 6/TL' 6NGi1N�ERINGt 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHDNf•(804) 748-9011 FAX+ 1804) 748-2590 CHECKED BY.• 600 $!45P x0!86 LINE TABLE LINE LENGTH BEARING L1 20.00' NOIV252"W L2 1 8.95' N73D953"W GRAPHIC SCALE " 50 0 25 50 100 { 1N FEET ) 1 inch = 50 it. ODn D z z CURVE TABLE GPIN. 825662207900000 CURVE LENGTN RADIUS DELTA CHORD CHORD BEARING TANGENT Ct 3.85' 12 .00' 1 56" 85' S73 30'14 "W 11.915, C2 49.87' 1 35.00' 18138'04' 4.76' 1 N66'14'13'W 3023' C3 69.61' 11170.00' 37432" 69.60' I N7144'16 E 34.82' C4 69.83' 1225.00' 7558' 6,9.82' 1 N72t79' ` GRAPHIC SCALE " 50 0 25 50 100 { 1N FEET ) 1 inch = 50 it. ODn D z z CO PROD a 07-0089 DRAWN BY: MW CO SITE a 07PRO295 t� Ila Na 1870 OV - 8 2007°"', Z-SUAyV ;ra ( I PLAT WNT of (2)� 20' DRAINAGE EASEMENTS (PUBLIC) (1) 2d' VB17T DRAINAGE EASEMENT, AND (1) VARIABLE VIDTH VDOT DRAINAGE EASEMENT ACROSS THE PROPERTIES OF MEADOVVILLE, LLC AND MEADOVVILLE CLUBHOUSE, LLC BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA REV, NOVEMBER 8, 2007 SCALE , P - 50' AUGUST 9, 2007 Townes SITE ET40INEF—MINO 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONE4804) 748-9011 FAX, (804) 748-2590 CHECKED 8Y.: _11 MEADOW&LE CLUBHOUSE, LLC GPIN. 825662207900000 D.B. 8045, PG. 441 #2100 ANCHOR LANDING DRIVE VARIABLE MOTH VDOT rr DRAINAGE EASEUDYT ri N. 62470.96 r r _ TS,7y ♦60'/{TIE) 65;79' ` DRIVE 78' LANDING n) 4NCf4� � 360 z X92$ a N 74 1072'V C3 z o ..A!9upygulggpim�n {PE) t t` BASTE =i �� ct' C tat':`'ey2O 101ot A�.r 1--- Cl)�D' D,�T p t ! - Al 3662325.71 1 2 MEADOWWLLE, LLC GPIN., 821662877200000 D.B. 2888, PG 681 ,x'11600 ENON CHURCH ROAD CO PROD a 07-0089 DRAWN BY: MW CO SITE a 07PRO295 t� Ila Na 1870 OV - 8 2007°"', Z-SUAyV ;ra ( I PLAT WNT of (2)� 20' DRAINAGE EASEMENTS (PUBLIC) (1) 2d' VB17T DRAINAGE EASEMENT, AND (1) VARIABLE VIDTH VDOT DRAINAGE EASEMENT ACROSS THE PROPERTIES OF MEADOVVILLE, LLC AND MEADOVVILLE CLUBHOUSE, LLC BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA REV, NOVEMBER 8, 2007 SCALE , P - 50' AUGUST 9, 2007 Townes SITE ET40INEF—MINO 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONE4804) 748-9011 FAX, (804) 748-2590 CHECKED 8Y.: _11 Richmonb 'mimeo-Diapa#cb Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD. VA 23832 Date Category 08/21/2018 Meetings and Events Tit m �,t�l�at,&� p,ma as�oa� itu�eafta a5n�y be hid the �d ai Supe�as � Geld Catty � i15 r¢�lar me�i�g I1#*Pkk*RM W Cady,k �,>� '' ddaim�ri¢italaeyafB�t�iwe. gptopa�dq�c�irl�a��kiatl�Po d Way a �ter6e� Cou�yr W�a, � ray � e� aal i Pig befi tle? Ips of � a�a, a� S�0 pnx, �a�y I��apub�e desi�l�heaaeeropa. Sa6iVitl uVyP_ia�S1M Iail�eaa�b�y� � ' aaeediase�ca�ctla� is B�dey, dalc to 1fie 9iitd, 14�1�0, Perms neeCja 11,p18, d�m�t�tdytlle�ktot�Baud�� 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 Description Ad Size TAKE NOTICE That on August 22, 2018, at 6:00 p.m. or as soc 2 x 15 L Publisher of the Richmond Times -Dispatch Account Number 6025752 Date August 15, 2018 Total Cost 82.50 This is to certify that the attached TAKE NOTICE That on Augus was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/15/2018 The First insertion being given ... 08115/2018 Newspaper reference: 0000804036 Sworn to and subscribed before me this L `* Supervisor No r Public p Kimbarfy S. Harris 1,:0TAf,Y PUBIC State of Virginia CommcnvveallL of Virginia Notary Registration Numt)er 356753 City of Richmond ;omn,issian xoires.lanuary 31 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA _•:. 1749 G Meeting Date: August 22, 2018 Item Number: 16.G. Subiect: Public Hearing to Consider an Ordinance Amending the County's Parking Ordinance to Provide for Temporary and Permanent No Parking Areas Whenever Appropriate No Parking Signs Are Posted County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached ordinance. Summary of Information: State law grants the County broad authority to provide "no parking" areas for automobiles. The County has had an ordinance for many years which provides for no parking zones in many areas such as on sidewalks, in crosswalks, in front of public or private driveways, and within 15 feet of fire hydrants. On occasion, staff has found that it would be in the best interest of the traveling public to restrict parking temporarily along a public roadway. For example, special events such as Chesterfest, Virginia State University Homecoming, and the Bon Air Day Parade frequently generate a great deal of on -street parking along narrow roads in adjacent neighborhoods, which can impede or preclude a response by emergency vehicles. While the County's Preparer: Jeffrey L. Mincks Title: County Attorney Preparer: Jesse Smith Title: Director, Transportation 32:112752.1(112611.1) Attachments: 0 Yes 1-1 No b.P0, CHESTERFIELD COliITT; BOARD OF SUPERVISORS Page 2 • 2 AGENDA current parking ordinance provides for no parking in areas where official signs prohibit parking, it does not make clear that such "official signs" may be temporary in nature, such as being posted only during specific events. The attached ordinance amendment would give the County the ability to post signs temporarily to restrict parking along roadways during special events. There are other instances where on -street parking can obscure the sight distance of other drivers. The attached amendment will also allow the County to install permanent no parking signs to preclude parking in those circumstances. If the Board adopts this ordinance, the determination of where to install signage, and whether it should be permanent or temporary, will be made by the Transportation Department in consultation with the Police Department. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 13-41 RELATING TO PARKING VEHICLES IN LOCATIONS WHERE OFFICIAL SIGNS PROHIBIT IT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-41 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Section 13-41. - Unlawful Parking Generally (a) No person shall park a vehicle on county -owned or other public property in violation of any of the provisions of this subsection. Any person who receives written notice from a police officer or sheriff's deputy that he has committed any of the offenses listed in this subsection may waive his right to appear and be formally tried for the offense. The waiver shall be effective when the person (i) voluntarily pays $25.00 to the county treasurer's office within five days after receipt of the notice or (ii) voluntarily places $25.00 in the reply mail envelope on which the notice of violation is printed and mails it to the county treasurer's office so that it is postmarked within five days after receipt of the notice. Such person shall not thereafter be required to appear before the general district court for trial upon the offense set forth in the notice. Such offenses shall include parking a vehicle: (1) On a sidewalk. (2) In front of a public or private driveway. (3) Within an intersection. (4) Within 15 feet of a fire hydrant or in any way that obstructs a fire hydrant. (5) In a crosswalk. (6) Within 20 feet of a crosswalk at an intersection. (7) Within 30 feet of the approach to any flashing beacon, stop sign or traffic - control signal located at the side of a roadway. (8) Between a safety zone and the adjacent curb or within 30 feet of points on the curb immediately opposite the ends of a safety zone, unless a different length is indicated by official signs or markings. (9) Within 50 feet of the nearest rail of a railroad grade crossing. (10) Within 20 feet of the driveway entrance to any fire station, or when posted, within 75 feet of the entrance on the side of a street opposite the entrance to any fire station. (11) Alongside or opposite any street excavation or obstruction when such parking would obstruct traffic. (12) On the roadway side of a vehicle parked at the edge or curb of a street. (13) Upon any bridge or other elevated structure on a street or highway or within a tunnel. (14) At any place where official signs prohibit parking. For purposes of this section the term "official sign" shall mean any sign erected, constructed, or created by either the Virginia Department of Transportation or the County 32:112611.1 0"C`3 G,, of Chesterfield which conforms to the physical requirements set forth in the Manual on Uniform Traffic Control Devices and which is installed for the purpose of regulating vehicular parking within the county, either on a temporary or permanent basis. (15) More than 18 inches from the curb in areas where parking is permitted. (16) Within any established fire lane. (17) In a permitted parking space for any period of time over the posted time limit for such parking space. (18) On any county -owned property where such parking is prohibited or violates any county regulation. For the purposes of this subsection (a)(18), the county administrator is hereby authorized and directed to adopt regulations that prohibit parking vehicles on county -owned property, to classify vehicles with reference to parking, to designate the time, place and manner in which such vehicles may be allowed to park and to revoke, alter or amend such regulations at any time when, in his opinion, parking conditions require. The chief of police shall enforce such regulations pursuant to the requirements of this section. With respect to the parking lots adjacent to the county jail and the county court facilities, the sheriff may also enforce such regulations pursuant to the requirements of this section. As agent of the county, the chief of police shall, when appropriate, provide for towing and removing motor vehicles in violation of this subsection pursuant to the authority set forth in Code of Virginia §§ 46.2-1231 — 46.2-1233, as amended. (19) On or in any street, alley or parkway for the purpose of selling or offering the vehicle for sale or rent. No sign or lettering shall be attached or placed upon any automobile, truck, trailer or other vehicle parked in or upon any public street, alley or parkway in the county indicating that such vehicle is offered for sale or for rent. It shall also be unlawful to park any vehicle from which any merchandise is being sold on any street in a business district. It also shall be unlawful to stop a vehicle at any time upon the highway for the purpose of advertising any article of any kind, or to display on the vehicle advertisement for any article, including advertising the sale of the vehicle itself. (20) On or alongside the roads, highways and streets of the county or of the state in the county, when such person is parking the vehicle for commercial purposes. The provisions of this paragraph (20) shall not apply to motor vehicle carriers when picking up or delivering passengers. (21) Having no current state or county license on any highway when such license is required by law. (22) In a manner that prevents the use of a curb ramp located on public property or on private property which is open to the public. 0 0 0 0 0 0 2. That this ordinance shall become effective immediately upon its adoption. 32:112611.1 chmonb 07zmeo-Dxovatch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date August 15, 2018 Date Category Description Ad Size Total Cost 08/15/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 24 L 238.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• gk!ia, at an adpumed meeting on Wednesday, August 22, 2018, at 6 pm. in the Coto Public Meeting Roam at the Chesterfield Administration Balding, Route 10 and Lori Road, Chesterfield, Virginia, will hold a pub - tic hearing where persons may appear and present their views concern- ing: oncern• ! An ordinance to amend the Code of the County Of Chesterfield 1997, as amended, by amending and reenacting Section 13.41 to provide fortemporaryandpermanentno parlang areaswheneve appropnateno parking signs areposted. A cry of the orbnance is on file n the County Administrator's Office and tlhe Cafc to the Board's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia, for public examination between the hours of 830 am. and 5:00 p.m of each regu• lar business day. For fu!tlher kdormatioo, please contact the County Attorney's Office at 74.1491. The hearing is held at a public Wilily designed to be accessible to sons with disabilities. Any persons with questions on the accessibility of the facit or the need for reasonable accomrhhodat!ons should con. tact Janice B)akley, Clerk to the Board, 9 748.1200. Persons needing in- terpreter services for the deaf must notify the Clerk to the Board no lat- erthan Friday, August 11, 201& Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/08, 08/15/2018 The First insertion being given ... 08/08/2018 Newspaper reference: 0000795754 Sworn to and subscribed before me this 0 W! . ' n -M S_ -W 110- _K',1 Hciz-Ji-o Notary Public Supervisor State of Virginia City of Richmond My Commission expires Kimberly B. Harris NOTARY PUBLIC Commonwealth of Virginia Notary Registration Number 356753 Commission Expires January 31, 202'! THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 16.H. Subject: Public Hearing to Consider Changing the Polling Place for Beulah Voting Precinct and Recognizing the New Name of the Polling Place for Iron Bridge Voting Precinct County Administrator's Comments: County Administrator:_ Board Action Requested: Approve the attached ordinance changing the polling place for Beulah Voting Precinct and recognizing the name change of the polling place for Iron Bridge Voting Precinct. Summary of Information: Due to the closing and construction at Beulah Elementary School, the polling place for Beulah Voting Precinct needs to be changed. The Registrar has arranged with St. Augustine's Catholic Church to serve as the polling place for Beulah, as there is no suitable public building available to serve as the polling place. The church is only two blocks from the former elementary school, so the change should have minimal impact on the voters in Beulah voting precinct. It is anticipated that after completion of renovations of the existing Beulah Elementary School to Parks and Recreation offices and community space, the precinct will be relocated back to this public building. This item also requests that the Board amend the voting place for Iron Bridge voting precinct to reflect the change of the name of the building that serves as the polling place from Chesterfield Community High School to Carver College and Career Academy. The building where the polling place is located is not changing, just the name of the building. If the Board approves these changes, voters in Beulah and Iron Bridge voting precincts will receive notice of these changes well in advance of the November election. Preparer: Jeffrey L. Mincks Title: County Attorney Attachments: 0 Yes 1:1 No # AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 RELATING TO POLLING PLACES FOR IRON BRIDGE AND BEULAH VOTING PRECINCTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code of the County of Chested eld, 1997, as amended, is amended and re-enacted to read as follows: Sec. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: BERMUDA MAGISTERIAL DISTRICT Iron Bridge Voting Precinct (111): The voting place for Iron Bridge Voting Precinct shall be Chester -field !''.,,,,,,unity High Seheal Carver College and Career Academy, 12400 Branders Bridge Road. DALE MAGISTERIAL DISTRICT raz•l Beulah Voting Precinct (202): The voting place for Beulah Voting Precinct shall be Behar ,,., E'oei4a y Se heel, 420 Bid St. Augustine's Catholic Church, 4400 Beulah Road. (2) That this ordinance shall become effective immediately upon adoption. 0525:112928.1 Chmtoub gimes-31 ispatIrb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date August 15, 2018 Date Category Description Ad Size Total Cost 08/15/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 21 L 204.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• g.mia, 9 a regularly sddled meeting on August 22,318,9 6 p.m in the County Mic Meeting Roan at the Chesterfield Adminishtion Building, RL 10 aid Lal Road, Desterfield Yrgihia will hold a public hearing where persons affected may appear and present views to con. sider. An ordinance relating to pilling places for Iron Bridge and Beulah Voting PreclrrK A copy if the full text of the proposed ordinance a on file in the Office of the Cerk to the Board of supervisors and the County Administrator's Office, Room 504, 9901 Lori Road Chesterfield, Virginia and may be ex• amined by all interesthd persons between to hours of 890 am and 51 p.m Monday ttrao Friday. If fuft information is desired please COMaCtth2 Cout'Attorney i ffice at(804)14&1491. The hewing Is hold at a pubOc i�lldesigned to be acxesslble to per sons with dsabilhies, My person quesst o on the accessibility ni the facility a reed fa reasonable aaommaiatims should cmtact Jan. ice Blaktey, Cerk to the Board, at 761200. persons needing interpreter services ortedeaf must notifytheCerktotheHoard rrolaterthanFri day, August 17, 2018, Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/08, 08/15/2018 The First insertion being given ... 08/08/2018 Newspaper reference: 0000799380 Sworn to and subscribed before me this �0IPA. Notary Public Supervisor State of Virginia City of Richmond My Commission expires Kimberly B. Harris NOTARY PUBLIC Commonwealth of Virginia Notary Registration Number 356753 Commission Expires January 31, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 16.1. Subject: Public Hearing on Code Amendment Relating to the Northern Jefferson Davis Highway Design District County Administrator's Comments: County Administrator: Board Action Requested: Following a public hearing, adopt the attached code amendment. Summary of Information: Following a public hearing on June 19, 2018, the Planning Commission by a vote of 3-0, Mr. Sloan and Mr. Jones being absent, forwarded a recommendation of approval on the attached code amendment. Consistent with the recommendations of the recently adopted Northern Jefferson Davis Special Area Plan, the amendment provides revisions to design standards and other ordinance provisions related to Office, Commercial, and Industrial districts located within the Northern Jefferson Davis Highway Design District (NJDHDD). The recommendations also include proposed amendments to the existing design district maps for the Emerging Growth and Post Development Design Districts based upon revisions to the NJDHDD area map. Attachment A: Code Amendment Northern Jefferson Davis Highway Design District- Blackline Version Attachment B: Code Amendment Northern Jefferson Davis Highway Design District- Clean Version Preparer: Andrew G. Gillies Attachments: 0 Yes 1-1 No Title: Director of Planning Attachment A- Blackline Version AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-53,19.1-236, 19.1-247,19.1-253,19.1-263,19.1-341,19.1-346,19.1-377,19.1-378 & 19.1-379 OF THE ZONING ORDINANCE RELATING TO NORTHERN JEFFERSON DAVIS HIGHWAY DESIGN DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1 -53,19.1 -236,19.1 -247,19.1-253,19.1-263,19.1-341,19.1-346,19.1-377,19.1- 3 78 & 19.1-37.9 of the Code of'the County oj'Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: 000 Vendor, outdoor, fruit, vegetable and prepared food 1. C-2 District: a. Sales are restricted to retail of fruits, vegetables and prepared food; b. Use is located on property occupied by a permanent use; c. Use is located where improved permanent parking facilities are available for use; d. Required minimum and most convenient parking spaces for the permanent use are not used; e. Vendor areas are either: o setback 100 feet from R, R-TH or R -MF property, or A property designated for residential use on the comprehensive plan; or sales areas are separated from such property by a permanent building; f. Vendor areas conform to the setback requirements of the district except in Ettrick Special Design District or the Northern Jefferson Davis Highway Desim District where use may be located within permitted hardscaped pedestrian areas; g. I stand not to exceed 200 square feet is allowed; h. I properly licensed, inspected and operative truck or other vehicle associated with the vendor use is parked; i. Use is not operated more frequently than 3 consecutive days nor more than 3 days in any 7 day period beginning on Monday and ending on Sunday; j. Hours of operation is limited to those of the permanent use; k. Stand, vehicle, signs, trash, debris or other material associated with, or resulting from, the use is removed no later than 24 hours following the end of each sales period. 2. C-3, C-4, C-5 Districts: a. Sales are restricted to retail of fruits, vegetables and prepared food; b. Use is located on property occupied by a permanent use; c. Use is located where improved permanent parking facilities are available for use; d. Required minimum and most convenient parking spaces for the permanent use are not used-, e. Vendor areas are either: • set back 1,000 feet from R, R-TH or R -MF property, or A property designated for residential use on the comprehensive plan; or • sales areas are separated from such property by a permanent building; f. Vendor areas, conform to the setback requirements of the district except in the Northern Jefferson Davis Highway Design District where use may be located within permitted hardscaved pedestrian areas- and g. Stands, vehicles, signs, trash, debris or other material associated with, or resulting from, the use is removed no later than 24 hours following the cessation of the use. 000 000 Notes for Table 19.1-236.A. [1] In the Northern Jefferson Davis Highway Design Q�istrictge4+i49F, parking requirements for nonresidential uses shall be based upon the lesser of that outlined in the Table or 4.4 per 1000 s/f of gfa. [2] In the Northern Jefferson Davis Highway Design District, Employment Center, Special Design Districts and C-1 Districts, the required number of parking spaces may be reduced by 10% if the development contains a sidewalk or other pedestrian system which connects, or will connect, to existing or future sidewalks or pedestrian systems. [3] In the Northern Jefferson Davis Highway iDesign District and Special Design Districts, for nonresidential uses parking spaces in a road may be counted toward the required number of parking spaces when more than 1/2 of the space adjoins the use. [4] Within a non-residential development adjacent to a bikeway required by Sec. 19.1-208., the number of parking spaces may be reduced by I for each 6 bicycle storage spaces, with a maximum reduction of 3 and provided a minimum of 5 parking spaces shall be provided. [5] For residential uses, parking spaces within a garage or an enclosed or covered space may be counted toward parking requirements, [6] In an MH -1 District, one of the required parking spaces may be located in a common parking area within the park. [7] If a drop-off or pick-up area is provided directly from vehicles to the building, stacking space shall be provided. If such an area is not provided, 5 additional parking spaces shall be installed. If care is provided for school age children, a sidewalk shall be installed from the building to the school bus stop for the facility. [8] In the Ettrick Special Design District parking requirements for the use shall be based upon 2.2 parking spaces per 1,000 s/f of gfa. [9] The required number of spaces shall be based upon the square footage of the outside dining that exceeds 20 percent of the gfa of the associated principal use. 000 A. Setbacks alone Roads and Buffers. Preservation. Existing trees and shrubs within required setbacks along roads and buffers shall be retained to provide continuity, improve buffering, and minimize new landscaping that requires watering-.; e.4ieefA 4heA, in the Nei4hefft ;effefsett Da -vis Highway Design Distfiet, 4ee pfesefvation shall not be fequifed along a fead whefe pafk4ag is leeated within 10 feet Oft fo*El- At time of plan review, removal of existing healthy vegetation may be approved to accommodate vehicular access or utilities that ran generally perpendicular through the setback or buffer, or as necessary to accommodate healthy vegetative growth. 000 000 B. Required Landscaped Area. With the e�ieep�ian e�paAeing- afeas iii +he Nof44em kff-efseii PE�vis Highwe'�- Design pi-'46+e4n, pLaved parking areas shall have 30 square feet of interior landscaping for each space. Required landscape areas for individual type trees shall be as per Table 19.1-253.13. Notes for Table 19.1-253.8 I ] If approved through plan review, a maximum of 10 percent of the required area may be smaller. [2] In lieu of planting in isolated areas, required trees may be planted in continuous planting islands, as specified herein. A. Buffers between Different Zoning Districts. 000 2. Buffer Widths. Buffers shall be provided between different zoning districts as outlined in Tables 19.1-263.A.1.a. and 19.1-263.A.1.b. 000 000171 Note for Table 19.1-263.A.I.b. [1] if the Neftheffi jeff-ef-Sefi D&ViS PeSigft PiStfietfeEjuifefflefltli R11OW bUild* 6 par4ing areas te be GeRstruEud W449�at b@ipg sAt h- ARCI- 40m- the pr-ep@4--t5, lilw, a qI;A11 4;;Rt-4&+@q44-e4E-xcept for C-5 and I Districts, the buffer width may be reduced as follows: a. 10 feet in width with a wall provided along the property line. The wall must be a minimum of 6 feet in height composed either of brick, stone or other durable masonry material approved by the planning department. b. 5 feet in width with a wall, as outlined in footnote I.a., provided along the property line where the only use within 45 feet of the property line is automobile parking. c. No buffer for a building if the building wall adjacent to the prwerty line has no openings, and no openings occur within 10 feet of the property line. Remainder of buffer to be 25 feet or as provided in footnote La and b. [2] For a C-5 district, the buffer may be reduced to 15 feet with a wall, as outlined in footnote I.a., along the property line, with upwardgrowing; evergreen trees Planted 10 feet on center for the length of the wall. -1 - - 71? 000 to WX ,, �,, ; P fty, The provisions of this division apply to 0, C and I zoned property in Emerging Growth Design District as shown on the zoning maps. The Emerging Growth Design District is generally the area as shaded in Figure 19.1-341. MAP TO BE DELETED N 000 A. The provisions of this division apply to 0, C and I zoned property in Post Development Design District. B. The Post Development Design District shall be comprised of the following areas as generally shown on the zoning maps and described as follows: 000 2. Jefferson Davis Highway: a. Eastern area, from the county line to south line of Proctors Creek, extending; we4--cast 4-44o—from bOURdftFie9 Of the T,leAhefn jeff-efsen Dav+*R i-4gI+,A,ay Pesign Distf:iet, tq--the center line of Interstate 95 to the James River, neAh 4 440etef:s Gfeek. The eastern area also includes an area from Proctors Creek to the centerline of Coxendale Road extending east from the center line of Interstate 95 to the boundary of the Emerging Growth District; east. The eastern Jefferson Davis Highway Post Development Design District is generally the area as shaded in Figure 19.1-346. B.2.a.; ffu vivo J, FOX,= 1-011 a 2 W 01—MAUT MWI 000:1 "j, 4 b Central area, from center line of Route 288 to the centerlineof West Hundred Road extending west from the center line of Jefferson Davis Highway to the. center line of Interstate 95. The central area also includes an area 4 -from the center line of Route 288 tocenterline of Old Bermuda Hundred Road- The;width of-- n distfiet is xtending a minimum of 800 feet east west of the center - line of Jefferson Davis Highway and from the center line of West Hundred Road to center line of Old Bermuda Hundred Road extending a minimum of 800 feet west of the center line of Jefferson Davis Hghwav, but if any portion of a project extends further than 800 feet, the requirements apply to the entire project. The central Jefferson Davis I-lighway Post Development Design District is generally the area as shaded in Figure 19.1-346. B.2.b.; MAP TO BE DELETED ylUtfOREO Ro 000 The purpose and intent of the Northern Jefferson Davis Highway Design District is to recognize the opportunities to shape patterns of development in accordance with thegoals, guidelines, and recommendations of the Northern Jefferson Davis Special Area Plan. The requirements are designed to enhance the qualijyappearance and functions of development along Jefferson Davis Highway and connecting roads and to foster the creation of a higher density and pedestrian - .friendly environment. . , and- develepffl@fA Pa#@r-fis. The provisions of this division apply to 0, C and I zoned property in the Northern Jefferson Davis Highway Desi �Yn District as shown on the zoning maps. The Northern Jefferson Highway Design District is generally 4etl+-the area* as shaded in Figure 19.1-378. MAP TO BE DELETED NEW MAP Q "C"ll ,�J",IN l 000 A. Building and Parking. Buildings and parking in Northern Jefferson Davis Highway Design District shall meet the requirements outlined in Tables 19.1-379.A.1 and 19.1-379.A.2: C. Building Heights (maximum) Lal I Lesser of 3 stories or 45 feet -191110) 10 Building Building Setbacks r "F (feet)[,'] /Required Perimeter Landscaping "Limited a. access 401C I. Road type b. Collector or mMaj or arterial 15/J 121 c. Other roads 2. Interior side a Adjacent to A, IZ- R-TH, R -MF or MH 25/132-91-'] yard b Adjacent to 0, C or I OL41 a Adjacent to A, R, R-TH, R -MF or MEI25/13�111 3. Rear yard b Adjacent to 0, C, or I OL41 B. Parking Setbacks(feet) [1]/Required Perimeter Landscaping a. Limited access 401C, 1. Road type b. Major arterial 15/J1' 4,4�,4L-]Aim c. Other roads 15/7' 0,44 P;: 5,4- Ar 2. Interior side a. Adjacent to A, R, R-TH, R -MF or MH 4.qLAW yard b. Adjacent to 0, C or I OL41 a. Adjacent to A, R, R-TH, R -MF or MH 3. Rear yard b. Adjacent to 0, C or I Ou C. Building Heights (maximum) Lal I Lesser of 3 stories or 45 feet -191110) 10 Notes for Table 19.1-379.A.1. [1] Setbacks may be impacted by Buffer, Setbacks --Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain or Chesapeake Bay regulations. [.2] 4Ri44S6Rf4t 414all net �@ f-equiFod 4PRAEiRg is 186awd 188H 44A44 10 _f'qRs 4R4;q 44H r-RAd [21 Setback must be sufficient to allow for required improvements to include sidewalks, bikeways, landscaping, street trees and streetlights. T-hissath-Adc mAy be 1:@d'aG@C4 W 0 feet adjaGel# te pr-eper-ty desipated USOS eff t48 Plan if t_hR_ �.;.'A_11 A4 t -h@ b4L4j!4�4g aje44g S pr-apoi;ty 4HO �As fie epenings 84wf; 44aff�has@ Fe"ir-Odby t4o f4e 44;Avsha I [31 Setback shall meet the provisions for buffers as provided in Table 19.1-263.A.1.b. or listed setback. [41 Except where adjacent to I districts, for lots having a use first permitted in the C-5 district the setback shall either be 25 feet with perimeter landscaping J or 15 feet with a 6 foot masonry wall along the property line, with upward growing evergreen trees planted 10 feet on center for the length of the wall. [51 Where buildings are constructed along an external road, no more than one row of parking an associated drive shall be located between the road and the building. For internal roads, no parking shall be provided between buildings and the road. [61 Except as provided for the single row of parking in footnote 5, parking shall be set back no closer than the front facade of the building it serves and be located behind architectural and/or landscaping features. Decorative architectural and/or landscaping features shall be designed to reduce open views of parking from the road and include improvements which accommodate pedestrian travel across storefronts, between buildings, and between sites. f�412] 0 4 ;)4 ___J'or parking areas accommodating recreational equipment 4aA+t Ek 1 ftt4 were, tractor trailers, or motor vehicles, the setback for spaces shall be increased to 50 feet -ate afty dFive serving S14C'4aF@aSShA_J1 beseth_aek 10 f@@t with per-imeter LapAsGapiRg 14 Planted w44in 4;64 qR44APk [4i Fer- p9+4H'qg ffeas @"iP+A8f4 4a*iRg a lengt4 4 9� feet ar fflar-@' 4ffeter- tfftfler-s' er- ffletef vehieles, the setbaek shall be ifier-eased te 30 feet. [5] lier- pafk4Rg al:eas aGGG+14fnadating a4;AeM_A_19iJ@_q A4: O"iPmo;# W;,; t1qA;; 25 foot in leRgol, if t4o is +is@ 4�, the Plan - is ne� eee*ed by e; dwelling, �hen the setbaek may be r-eEhieed te Fef:e. if siieh aE�Reent pfepef�y iS e66UPied b�'ft EtWellift, thO Setbft& fflR�' be FeEW6ed te 0 feet W44 R 4 f09t high feftee ftlefig S pr-eperty 1�48. Fler- pffl&iRg ffeas ka�A+lg a 18+tt4 4 Qi� foet er- +nar-@, tf:Eleter tfftiler-s' er- Meter- vehieles, thesetbaek shall be inereased te 40 feet. t74L$1 Height limits are subject to Article IV, Division 2. {-x-}[91 Subject to Footnote 5, the height of offices, hospitals and hotels may be increased to the lesser of 12 stories or 120 feet, but within 100 feet of undeveloped R, R-TH, R -NE, NM or A property, height shall not exceed lesser of 3 stories or 50 feet. J94L12L_Within 200 feet of a developed residential neighborhood, the height shall not exceed the lesser of 2 stories or 30 feet unless there is an existing dwelling more than 2 stories within 100 feet of the common boundary of the neighborhood, then the height may be increased to the height of the dwelling, but not more than the maximum permitted height. A. Building Setbacks (feet)M/RequiredPerimeter D stxict Landscaping 1-1 1-2 1-3 a. Limited access 40/C 40/C 40/C 1. Road type b. Major arterial 25/J9121 60/B 60/B c. Other roads 25/JI4121 60/B 60/B 2. Interior a. Adjacent to A, R, R-TH, -)4131 4pL31 44 U3 side R-MF or NM yard b. Adjacent to 0, C or I 1544=4 30/JI21141 30/J[21141 a. Adjacent to A, TZ, R-TH, 40131 30131 30M 3. Rear yard T� R-MF or MH b, Adjacent to 0, C or 1 305121141 30/J[21141 30/J[2]141 B. Parking Setbacks feet [i] /Required Perimeter Landscaping � MIN, 1J, a. Limited access 40/C 40/C 40/C 50/B or 25/J 50/B or 50/B or 444 25/j1044 25/J4� b. Major arterial of of of � -54-- -54-- 1. Road type of ef e+ QA4- L-41 OA4 L-1 4q,,,f[Eq 15/.T4444 15/j!044. 1544444 ef ef Of c. Other roads -54-- 54L of of 04M im O4M ff4l 4XM LE41 2. Interior a. Adjacent to A, R, R-TH, 44 U3[5JJ6J 4.pU3 *W 44 U3*W side R-MF or NM yard b. Adjacent to 0, C or 1 15 /J4& U6 15/J4UM 15/J4UIM a. Adjacent to A, R, R-TH, R- 3. Rear yard MU or 1\/M b. Adjacent to 0, C or I I 15/J4HI U6 15/ �TW [41 L61 C. Building Heights (maximum)U81 1. 1-1 District Lesser of 3 stories or 50 feet P-ML"] 2. 1-2 and 1-3 District 150 feet L19 V4[ 12 Notes for Table 19.1-379.A.2. [1] Setbacks maybe impacted by Buffer, Setbacks- Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain or Chesapeake Bay regulations. [2] The setback shall be increased by one foot for each foot the building exceeds 45 feet in heiphtj,andsGaping s4all net b@ r-@qi4ir-@d if paFking is 19(;atod 1@ss vhA-P 10 -A-ARA 4om tho r-pAd [3] Setbacks shall correlate with that required for buffers as provided Table 19.1-263.A. l.b. {34j41 Perimeter landscaping is not required adjacent to 1-2 or 1-3 District.This setbeek m r-pducod to 0 f@@t adjaG@FA to Pr-@P@Ft5' &SigRAW fAFF OP t GOFRPr-@14@RSiV@ plan ift-hO I'A"A-11 Of th8 bl4ildiN aIGN SUG44 ffep@Fty linehas ne apenings et4@r than thes@ p8q,�14ed by t4e Ar(A 444144=44AI {-4 L[ For parking areas accommodating recreational equipme Ah&ving a length of 25 feet of fflefe, tractor trailers, or motor vehicles, the setback for spaces shall be increased to 50 feet and a445, 4ive sof�vii+g s,&@4 a+@&s fflt, 4e set4aek 10 with Perimeter Landscaping 4-Bplantedwithin the setback. F9 LF6 LI Except where adjacent to 1-2 or 1-3 districts, Efor parking areas accommodating recreational equipment having a 1@ngUh a FQ 5 4AP-t or- morn, tractor trailers, or motor vehicles, the setback shall be increased to 30 feet with Perimeter Landscaping J. [61 Fef f)afk-ffi'8 ff eas aeeefflfflada6ft aittefflebil- - . meat, I -,.-! eEfaipfnefA less than 25 �� in length-, if t4e &E�aeei4 pr-epefty is designa�ed fef iiefb-esideiitial use by the eefflpr-ehensiye phe RnEl is Ret eGGUPi@d Ja5l R 4W@144g, th@ WtbaGk fflff b@ rOdlIG-Rd W -ZOP-0. if SA4G4 adjaGeiit pr-epe-J' is eGGUPi@d by a 4wePiRg, 44@ setbask Faay 4@ te- 0 -foot ;Axith a 4 feet 4ig4 feiiee (41SAg suek Pr-8P@Ft5, trailers, er the Spfbaok s];All ho i_4;Ar6;A';Ad to 40 feet Height limits are subject to Article IV, Division 2. HLU_Subject to Footnote �9, height of offices, hospitals and hotels may be increased to the lesser of 12 stories or 120 feet, but within 100 feet of undeveloped R, R-TH, R -MF,, NEI or A property, the height shall not exceed lesser of 3 stories or 50 feet. 494L91_Within 200 feet of a developed residential neighborhood, the height shall not exceed the lesser of 2 stories or 30 feet, unless there is an existing dwelling more than 2 stories within 100 feet of the common boundary of the neighborhood, then the height may be increased to height of the dwelling, but not more than the maximum permitted height. B. Drive-in or Drive Through Facilities, Gasolhie Pumps and Associated Drives. Except as provided herein, drive-in or drive through facilities and gasoline pumps shall not be located between a building and the road. Gasoline pumps and associated drives shall meet the setback requirements for parking 4 a+i4emebiles @;_- ;F-Reffea ieffal eqoipmeal less 44—an 2_5 4_:�_Aet ii; lenf,41- AlWinod ii; T- 19.1 The director of planning may permit location ofgasoline pumps between building and a collector or arterial road where pump canopies are architecturally compatible with the building and the view of pumps from roads is minimized by 3 to 4 foot high decorative walls, fencing, evergreen hedges or a combination thereof. Hedges shall be maintained at a height of 3 to 4 feet. C. Other Required Conditions. 13 1_Architecture Generally. , b b hies shown eft the Fe i b bFigur-e 19.1 . In addition to the requirements of Sec. 19.1-317, buildings shall meet the following architectural requirements: -14-4-RA-81- Eff OfffiHiShOd Sheet a a a a. Facades visible from a road or from property that is zoned, or designated on the comprehensive plan for residential use shall not be constructed of unadorned concrete block, corrugated metal or sheet metal; and b. Use of different materials on different facades shall be permitted, but architectural materials inferior in quality, appearance or detail to any other facade on the same building shall not be used. The director of planning may permit use of inferior materials on a portion of facade where determined such portion is not visible by the public from on or off-site. 2. Buildine Desien. Buildings along a road shall incorporate features that contribute to a street - focused, pedestrian -scale development style to include, but not be limited to, the following: a. Any building along a public or private road shall architecturally front, and have main entrances that face, such road. For corner lots this shall apply to only one such road. b. The first floor of any building shall incorporate storefront windows and pedestrian entrances facing the road. Pedestrian entrances shall either connect directly to the sidewalk along the road or to a sidewalk that connects to the sidewalk along the road, and c. Where building lengths exceed 250 feet, buildings shall provide breezeways or similar designs to accommodate pedestrian access to parking located to rear of building. The director of planning may grant relief to this provision where it is determined that the intent to provide freauent and reasonable pedestrian access through or across sites is provided through other design means. 3. Sidewalks and Pedestrian Amenities Generally. Sidewalk and pedestrian ways shall be provided along roads, from parking areas to uses and as pedestrian connections from projects 14 to adjacent development and sidewalks along roads. Exact location, treatment, design and use of sidewalks and pedestrian amenities shall be detemined at time of plan review. Prior to plan approval, easements, acceptable to the Planning Department shall be recorded across such improvements to allow public use. 4. Uses Permitted in Hardscaped Pedestrian Areas. Hardscaped pedestrian areas maybe located within required setbacks between buildings and roads. Such areas shall not encroach onto required sidewalks or bikeways. Hardscaped pedestrian areas shall be designed to facilitate, and include amenities to support, outdoor gatherings and activity such as dining, temporary vendors, civic or community events or seating areas. The areas may also include, but are not limited to, pedestrian amenities such as foundation plantings, street fumishings, benches, bike racks and trash receptacles. 5. Road network arrangement. Roads and private pavement serving the development shall be arranged so as to accommodate a pedestrian friendly street focused environment and meet the following: a. Roads and private pavement shall be arranged in an interconnected grid pattern of walkable blocks, b. Blocks shall have a maximum length of 400 feet, or provide pedestrian short cuts at mid - block locations to facilitate foot traffic between parallel roads; c. Arrangement shall accommodate amenities to include sidewalks, bikeways, street trees, Pedestrian street lighting, pedestrian crosswalks, and on -street parking and d. These improvements shall be developed in conjunction with projects they are intended to serve. 6. Road and Private Pavement Design a. Roads, unless otherwise specified by VDOT, and private pavement shall have concrete curb and gutter. Roads that accommodate general traffic circulation, as determined by the director of transportation, shall be designed, and constructed to, VDOT standards and taken into the state system, and b. Roads and private pavement with on -street parallel parking shall narrow at intersections to the minimum width necessary to accommodate the travel lanes of the associated road or private pavement and the narrowed portion shall include a tangent length sufficient to accommodate the width of a crosswalk perpendicular to the curb line. 7. Bikeways. In addition to the bikeways required by Sec. 19.1-208, bikeways shall be provided throughout projects to connect uses open spaces, and common areas within the project. If approved by VDOT, such facilities should be located within right-of-way, otherwise the facilities shall be located in a public easement which establishes maintenance provisions by underlying owner owner's association or other parties as approved at time of plan review. If 15 Y• the development is located adjacent to a bikeway required by Sec. 19.1-208., bikewa�(s) shall be provided to connect to those shown on the Plan as well as to adjacent property, nearby public facilities, and other nearby proiects, as determined at the time of plan review. 8. Street Trees. Except as provided herein street trees shall be provided in accordance with Sec. 19.1-252. Within sidewalks and other hardscaved areas tree wells shall be grated. Unless otherwise approved at the time of site plan review, the same species shall be used along a road and within a project and maintenance of such trees shall be provided by adjacent owner. If approved at time of plan review, large deciduous trees as required to meet perimeter landscaping requirement along a road may be located and arranged so as to serve as street trees. 9. Exterior Lighting. In addition to the requirements of Section 19.1-205., the following standards shall be met: a. Streetlights. Within required setbacks along roads, pedestrian scale streetlights shall be installed as follows: • Streetlights shall be designed to enhance the pedestrian character of the design district and be compatible with development standards of the district. The design of fixtures, poles and lamps shall be consistent along a road; • Streetlights shall be spaced generally 60 feet on center and be located a maxitnum of 5 feet from right-of-way unless otherwise approved through plan review, and • Fixture mounting heights shall be limited to 12 to 15 feet above the finished grade. b. Other Exterior Lighting. With the exception of pedestrian scale streetlights, exterior lighting shall comply with the following: • Exterior lighting shall be designed to enhance the character of the design district and be compatible with development standards of the district, • Freestanding lights shall not exceed a height of 20 feet above finished grade; and • Building mounted lights shall be no higher than the roofline or parapet wall. 10. Shared Cross Access. Direct and convenient onsite vehicular circulation and reciprocal access between properties shall be provided. The intent is to require shared access drives located to the front or rear of buildings fronting Jefferson Davis Highway. 11. Deck Parking. Deck parking structures shall either have commercial or office uses located along the ground floor or be located behind another building located on the lot. (2) That this ordinance shall become effective immediately after adoption. 1928:112805.1 Attachment B -Clean Version AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-53,19.1,-236, 19.1-247,19.1-253,19.1-263,19.1-341,19.1-346,19.1-377,19.1-378 & 19.1-379 OF THF... ZONING ORDINANCE REI...ATINGTO NORTHERN JEFFERSON DAVIS HIGHWAY I 1M11 08050102/ R caj I BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-53, 19.1-236, 19.1-247, 19.1-253, 19.1-263, 19.1-341, 19.1-346, 19.1-377, 19.1-378 & 1.9.1-379 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: 000 Vendor, outdoor, fruit, vegetable and prepared food im4paijunm a. Sales are restricted to retail of fruits, vegetables and prepared food; b. Use is located on property occupied by a permanent use; c. Use is located where improved permanent parking facilities are available for use; d. Required minimum and most convenient parking spaces for the permanent use are not used; e. Vendor areas are either: • setback 100 feet from R, R-TH or R -MF property, or A property designated for residential use on the comprehensive plan; or • sales areas are separated from such property by a permanent building; f. Vendor areas conform to the setback requirements of the district except in Ettrick Special Design District or the Northern Jefferson Davis Highway Design District where use may be located within permitted hardscaped pedestrian areas; g. 1 stand not to exceed 200 square feet is allowed; h. I properly licensed, inspected and operative truck or other vehicle associated with the vendor use is parked; i. Use is not operated more frequently than 3 consecutive days nor more than 3 days in any 7 day period beginning on Monday and ending on Sunday; j. Hours of operation is limited to those of the permanent use; k. Stand, vehicle, signs, trash, debris or other material associated with, or resulting from, the use is removed no later than 24 hours following the end of each sales period. 2. C-3, C-4, C-5 Districts: a. Sales are restricted to retail of fruits, vegetables and prepared food; b. Use is located on property occupied by a permanent use; c. Use is located where improved permanent parking facilities are available for use; d. Required minimum and most convenient parking spaces :for the permanent use are not used; e. Vendor areas are either: d'D () 013 5 set back 1,000 feet from R, R-TH or R -MF property, or A property designated for residential use on the comprehensive plan; or sales areas are separated from such property by a permanent building; f. Vendor areas conform to the setback requirements of the district except in the Northern Jefferson Davis Highway Design District where use may be located within permitted hardscaped pedestrian areas; and g. Stands, vehicles, signs, trash, debris or other material associated with, or resulting from, the use is removed no later than 24 hours following the cessation of the use. 000 .... ... . J�i Notes for Table 19.1-236.A. [1] In the Northern Jefferson Davis Highway Design District, parking requirements for nonresidential uses shall be based upon the lesser of that outlined in the Table or 4.4 per 1000 s/f of gfa. [2] In the Northern Jefferson Davis Highway Design District, Employment Center, Special Design Districts and C-1 Districts, the required number of parking spaces may be reduced by 10% if the development contains a sidewalk or other pedestrian system which connects, or will connect, to existing or future sidewalks or pedestrian systems. [3] In the Northern Jefferson Davis Highway Design District and Special Design Districts, for nonresidential uses parking spaces in a road may be counted toward the required number of parking spaces when more than 1/2 of the space adjoins the use. [4] Within a non-residential development adjacent to a bikeway required by Sec. 19.1-208., the number of parking spaces may be reduced by I for each 6 bicycle storage spaces, with a maximum reduction of 3 and provided a minimum of 5 parking spaces shall be provided. [5] For residential uses, parking spaces within a garage or an enclosed or covered space may be counted toward parking requirements. [6] In a.nN.M-1 District, one of the required parking spaces may be located in a common parking area within the park. [7] If a drop-off or pick-up area is provided directly from vehicles to the building, stacking space shall be provided. If such an area is not provided, 5 additional parking spaces shall be installed. If care is provided for school age children, a sidewalk shall be installed from the building to the school bus stop for the facility. [8] In the Ettrick Special Design District, parking requirements for the use shall be based upon 2.2 parking spaces per 1,000 s/f of gfa. [9] The required number of spaces shall be based upon the square footage of the outside dining that exceeds 20 percent of the gfa of the associated principal use. 000 A. Setbacks alone Roads and Buffers. 1. Preservation. Existing trees and shrubs within required setbacks along roads and buffers shall be retained to provide continuity, improve buffering, and minimize new landscaping that requires watering. At time of plan review, removal of existing healthy vegetation may be approved to accommodate vehicular access or utilities that run generally perpendicular through the setback or buffer, or as necessary to accommodate healthy vegetative growth. 000 B. Required Landscaped Area. Paved parking areas shall have 30 square feet of interior landscaping for each space. Required landscape areas for individual type trees shall be as per Table 19.1-253.B. Notes for Table 19.1-253.8 [I ] If approved through plan review, a maximum of 10 percent of the required area may be smaller. [2] In lieu of planting in isolated areas, required trees may be planted in continuous planting islands, as specified herein. 000 A. Buffers between Different Zonine Districts. 000 2. Buffer Widths. Buffers shall be provided between. different zoning districts as outlined in Tables 19.1-263.A. La. and 19.1-263.A. Lb. 000 Note for Table 19.1-263.A.I.b. [ 1 ] Except for C-5 and I Districts, the buffer width maybe reduced as follows: a. 10 feet in width with a wall provided along the property line. The wall must be a minimum of 6 feet in height, composed either of brick, stone or other durable masonry material approved by the planning department. b. 5 feet in width with a wall, as outlined in footnote La., provided along the property line where the only use within 45 feet of the property line is automobile parking. c. No buffer for a building if the building wall adjacent to the property line has no openings, and no openings occur within 10 feet of the property line. Remainder of buffer to be 25 feet or as provided in footnote I. a and b. [2] For a C-5 district, the buffer may be reduced to 15 feet with a wall, as outlined in footnote La., along the property line, with upward growing evergreen trees planted 10 feet on center for the length of the wall. Mb 4 000 The provisions of this division apply to 0, C and I zoned property in Emerging Growth Design District as shown on the zoning maps. The Emerging Growth Design District is generally the area as shaded in Figure 19.1-341. A. The provisions of this division apply to 0, C and I zoned property in Post Development Design District. B. The Post Development Design District shall be comprised of the following areas as generally shown on the zoning maps and described as follows: 000 .S 9 5 2. Jefferson Davis Highway: a. Eastern area, from the county line to south line of Proctors Creek, extending east from the center line of Interstate 95 to the James River. The eastern area also includes an area from Proctors Creek to the centerline of Coxendale Road extending east from the center line of Interstate 95 to the boundary of the Emerging Growth District. The eastern Jefferson Davis Highway Post Development Design District is generally the area as shaded in Figure 19.1-346. B.2.a., 101 Central area, from center line of Route 288 to the center 11"P of Wf—f T-T"nrin-ri -Prip(I c-vft-ndina from the center line of Jefferson Da center line of Interstate 95. The includes an area from the center III center line of Old Bermuda Hundrc a minimum of 800 feet east of Jefferson Davis Highway and frorr West Hundred Road to center lin( Hundred Road extending a minimu of the center line of Jefferson Dav any portion of a project extends fur the requirements apply to the e: central Jefferson Davis Highway Post Development Design District is generally the area as shaded in Figure 19.1-346. B.2.b.; 000 C'r ESii ORT . ... .... '1-41 . ... . ..... ... 0"", I'll .11101,114 4 S110' ........... The purpose and intent of the Northern Jefferson Davis Highway Design District is to recognize the opportunities to shape patterns of development in accordance with the goals, guidelines, and recommendations of the Northern Jefferson Davis Special Area Plan. The requirements are designed to enhance the quality, appearance and functions of development along Jefferson Davis Highway and connecting roads and to foster the creation of a higher density and pedestrian - friendly environment. The provisions of this division apply to 0, C and 1 zoned property in the Northern Jefferson Davis Highway Design District as shown on the zoning maps. The Northern Jefferson Highway Design District is generally the area as shaded in Figure 19.1-378. A. BuRdim! and Parking. Buildings and parking in Northern Jefferson Davis Highway Design District shall meet the requirements outlined in Tables 19.1-379.A.1 and 19.1-379.A.2: W Notes for Table 19.1-379.A.1. [1] Setbacks may be impacted by Buffer, Setbacks—Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain or Chesapeake Bay regulations. [2] Setback must be sufficient to allow for required improvements to include sidewalks, bikeways, landscaping, street trees and streetlights. [3] Setback shall meet the provisions for buffers as provided in Table 19.1-263.A.1.b. or listed setback. [4] Except where adjacent to I districts, for lots having a use first permitted in the C-5 district the setback shall either be 25 feet with perimeter landscaping I or 15 feet with a 6 foot masonry wall along the property line, with upward growing evergreen trees planted 10 feet on center for the length of the wall. [5] Where buildings are constructed along an external road, no more than one row of parking and associated drive shall be located between the road and the building. For internal roads, no parking shall be provided between buildings and the road. [6] Except as provided for the single row of parking in footnote 5, parking shall be set back no closer than the front facade of the building it serves and be located behind architectural and/or landscaping features. Decorative architectural and/or landscaping features shall be designed to reduce open views of parking from the road and include improvements which accommodate pedestrian travel across storefronts, between buildings, and between sites. [7] For parking areas accommodating recreational equipment, tractor trailers, or motor vehicles, the setback for spaces shall be increased to 50 feet [8] Height limits are subject to Article IV, Division 2. [9] Subject to Footnote 5, the height of offices, hospitals and hotels may be increased to the lesser of 12 stories or 120 feet, but within 100 feet of undeveloped R, R-TH, R -MF, 1\/M or A property, height shall not exceed lesser of 3 stories or 50 feet. [10] Within 200 feet of a developed residential neighborhood, the height shall not exceed the lesser of 2 stories or 30 feet unless there is an existing dwelling more than 2 stories within 100 feet of the common boundary of the neighborhood, then the height may be increased to the height of the dwelling, but not more than the maximum permitted height. we Landscaping 1-1 1-2 1-3 1. Road type a. Limited access 40/C 40/C 40/C b. Major arterial 25/JPI 60/13 60/B c. Otherroads 25/J[21 60/13 60/B 2. Interior side yard R -MF or ME b. Adjacent to 0, C or I 15/J[21141 30/JI'21141 30/J[21141 3. Rear yard R -MF or N4FI b. Adjacent to 0, C or 1 304121141 30/J[21141 30/J[21141 B. Parking Setbacks (feet)t11 /Required Perimeter Landscapmg 40/C 40/C it M 40/C a. Limited access 151 2. Interior side yard R -NT or ME b. Adjacent to 0, C or 1 154141161 154141161 15/J[41161 3. Rear yard MF or NEI b. Adjacent to 0, C or I 15/J[41161 15/J[41161 15/J[41161 C. Building Heights (maximum) 171 1. 1-1 District Lesser of 3 stories or 50 feet 1`1191 2. 1-2 and 1-3 District 15 0 feet 181191 Notes for Table 19.1-379.A.2. [1] Setbacks may be impacted by Buffer, Setbacks—Generally, Pennitted Yard Encroachments for Principal Buildings, Floodplain or Chesapeake Bay regulations. [2] The setback shall be increased by one foot for each foot the building exceeds 45 feet in height. [3] Setbacks shall correlate with that required for buffers as provided Table 19. 1-263.A. I.b. [4] Perimeter landscaping is not required adjacent to 1-2 or 1-3 District. [5] For parking areas accommodating recreational equipment tractor trailers, or motor vehicles, the setback for spaces shall be increased to 50 feet with Perimeter Landscaping B planted within the setback. [6] Except where adjacent to 1-2 or 1-3 districts, for parking areas accommodating recreational equipment tractor trailers, or motor vehicles, the setback shall be increased to 30 feet with Perimeter Landscaping 1 [7] Height limits are subject to Article IV, Division 2. [8] Subject to Footnote 9, height of offices, hospitals and hotels may be increased to the lesser of 12 stories or 120 feet, but within 100 feet of undeveloped R, R-TH, R -W, NM or A property, the height shall not exceed lesser of 3 stories or 50 feet. [9] Within 200 feet of a developed residential neighborhood, the height shall not exceed the lesser of 2 stories or 30 feet, unless there is an existing dwelling more than 2 stories within 100 feet of the common boundary of the neighborhood, then the height may be increased to height of the dwelling, but not more than the maximum permitted height. B. Drive-in or Drive Through Facilities, Gasoline Pumps and Associated Drives. Except as provided herein, drive-in or drive through facilities and gasoline pumps shall not be located between a building and the road. Gasoline pumps and associated drives shall meet the setback requirements for parking. The director of planning may permit location of gasoline pumps between building and a collector or arterial road where pump canopies are architecturally compatible with the building and the view of pumps from roads is minimized by 3 to 4 foot high decorative walls, fencing, evergreen hedges or a combination thereof. Hedges shall be maintained at a height of 3 to 4 feet. C. Other Required Conditions. 1. Architecture Generally. In addition to the requirements of Sec. 19.1-317, buildings shall meet the following architectural requirements: a. Facades visible from a road or from property that is zoned, or designated on the comprehensive plan for residential use shall not be constructed of unadorned concrete block, corrugated metal or sheet metal; and b. Use of different materials on different facades shall be permitted, but architectural materials inferior in quality, appearance or detail to any other facade on the same building shall not be used. The director of planning may permit use of inferior materials on a portion of facade where determined such portion is not visible by the public from on or off-site. 2. Building Design. Buildings along a road shall incorporate features that contribute to a street - focused, pedestrian -scale development style to include, but not be limited to, the following: a. Any building along a public or private road shall architecturally front, and have main entrances that face, such road. For corner lots this shall apply to only one such road. b. The first floor of any building shall incorporate storefront windows and pedestrian entrances facing the road. Pedestrian entrances shall either connect directly to the sidewalk along the road or to a sidewalk that connects to the sidewalk along the road; and Where building lengths exceed 250 feet, buildings shall provide breezeways or similar designs to accommodate pedestrian access to parking located to rear of building. The director of planning may grant relief to this provision where it is determined that the intent to provide frequent and reasonable pedestrian access through or across sites is provided through other design means. 3. Sidewalks and Pedestrian Amenities Generally. Sidewalk and pedestrian ways shall be provided along roads, from parking areas to uses and as pedestrian connections from projects to adjacent development and sidewalks along roads. Exact location, treatment, design and use of sidewalks and pedestrian amenities shall be determined at time of plan review. Prior to plan approval, easements, acceptable to the Planning Department shall be recorded across such improvements to allow public use. 4. Uses Permitted in Hardscaped Pedestrian Areas. Hardscaped pedestrian areas may be located within required setbacks between buildings and roads. Such areas shall not encroach onto required sidewalks or bikeways. Hardscaped pedestrian areas shall be designed to facilitate, and include amenities to support, outdoor gatherings and activity such as dining, temporary vendors, civic or community events or seating areas. The areas may also include, but are not limited to, pedestrian amenities such as foundation plantings, street furnishings, benches, bike racks and trash receptacles. 5. Road network arrangement. Roads and private pavement serving the development shall be arranged so as to accommodate a pedestrian friendly street focused environment and meet the following: a. Roads and private pavement shall be arranged in an interconnected grid pattern of walkable blocks; b. Blocks shall have a maximum length of 400 feet, or provide pedestrian short cuts at mid - block locations to facilitate foot traffic between parallel roads; e. Arrangement shall accommodate amenities to include sidewalks, bikeways, street trees, pedestrian street lighting, pedestrian crosswalks, and on -street parking; and IV) d. These improvements shall be developed in conjunction with projects they are intended to serve. 6. Road and Private Pavement Design a. Roads, unless otherwise specified by VDOT, and private pavement shall have concrete curb and gutter. Roads that accommodate general traffic circulation, as determined by the director of transportation, shall be designed, and constructed to, VDOT standards and taken into the state system; and b. Roads and private pavement with on -street parallel parking shall narrow at intersections to the minimum width necessary to accommodate the travel lanes of the associated road or private pavement and the narrowed portion shall include a tangent length sufficient to accommodate the width of a crosswalk perpendicular to the curb line. 7. Bikeways. In addition to the bikeways required by Sec. 19.1-208, bikeways shall be provided throughout projects to connect uses, open spaces, and common areas within the project. If approved by VDOT, such facilities should be located within right-of-way, otherwise the facilities shall be located in a public easement which establishes maintenance provisions by underlying owner, owner's association or other parties as approved at time of plan review. If the development is located adjacent to a bikeway required by Sec. 19.1-208., bikeway(s) shall be provided to connect to those shown on the Plan as well as to adjacent property, nearby public facilities, and other nearby projects, as determined at the time of plan review. Street Trees. Except as provided herein street trees shall be provided in accordance with Sec. 19.1-252. Within sidewalks and other hardscaped areas tree wells shall be grated. Unless otherwise approved at the time of site plan review, the same species shall be used along a road and within a project and maintenance of such trees shall be provided by adjacent owner. If approved at time of plan review, large deciduous trees as required to meet perimeter landscaping requirement along a road may be located and arranged so as to serve as street trees. 9. Exterior Lighting. In addition to the requirements of Section 19.1-205., the following standards shall be met: a. Streetlights. Within required setbacks along roads, pedestrian scale streetlights shall be installed as follows: • Streetlights shall be designed to enhance the pedestrian character of the design district and be compatible with development standards of the district. The design of fixtures, poles and lamps shall be consistent along a road; • Streetlights shall be spaced generally 60 feet on center and be located a maximum of 5 feet from right-of-way unless otherwise approved through plan review; and • Fixture mounting heights shall be limited to 12 to 15 feet above the finished grade. 13 0, C Z' -9 b. Other Exterior Lighting. With the exception of pedestrian scale streetlights, exterior lighting shall comply with the following: • Exterior lighting shall be designed to enhance the character of the design district and be compatible with development standards of the district; • Freestanding lights shall not exceed a height of 20 feet above finished grade; and • Building mounted lights shall be no higher than the roofline or parapet wall. 10. Shared Cross Access. Direct and convenient onsite vehicular circulation and reciprocal access between properties shall be provided. The intent is to require shared access drives located to the front or rear of buildings fronting Jefferson Davis Highway. 11. Deck Parking. Deck parking structures shall either have commercial or office uses located along the ground floor or be located behind another building located on the lot. (2) That this ordinance shall become effective immediately after adoption. 1928:112820.1 'ka Como Mlles-aIfillatc J Advertising Affidavit COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Date Category 08/15/2018 Meetings and Events 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 Description Ad Size CHESTERFIELD COUNTY BOARD OF SUPERVISORS PUBL 4 x 12.00 IN Publisher of the Richmond Times -Dispatch Account Number 3005440 Date August 15, 2018 Total Cost 3,375.00 This is to certify that the attached CHESTERFIELD COUNTY BOARD was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/08, 08/15/2018 The First insertion being given ... 08/08/2018 Newspaper reference: 0000797925 Sworn to and subscribed before me this WX M''I", a = 1 -01 ?W.' Notary Public Supervisor Kimberly S. Harris NOTARY PUBLIC Commonwealth of Virginia State of Virginia Notary Registration Number 356753 City of Richmond g Commission Expires January 31, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, August 22, 2018, at 6 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views concerning: An ordinance to amend the code of the County of Chesterfield, 1997, as amended, by amending and reenacting sections 19.1-53,19.1-236,19.1-247,19.1-253,19.1-263, 19.1-341,19.1-346,19.1-377, 19.1-378 & 19.1-379 of Zoning Ordinance relating to Northern Jefferson Davis Highway Design District (NJDHDD). Among other things, amendment would adjust geography subject to NJDHDD requirements for Office (0), Commercial (C) and Industrial (1) property and remove property from NJDHDD and make it subject to the Post Development (Secs. 19.1-345-347) or Emerging Growth (Secs. 19.1-340-342) Design Districts standards as shown on map. For 0, C and I property it would require along all roads, other than limited access, street trees, street lights, and sidewalks; require street trees within hardscaped areas have grated tree wells; limit exterior lighting to maximum 20 feet in height or if building mounted no higher than roofline or parapet wall; amend notes related to parking under Table 19.1-236.A. to correctly reference nonresidential uses in NJDHDD; require tree preservation along roads and in buffers; require paved parking area landscaping; require onsite vehicular circulation and reciprocal access between properties; require deck parking have commercial or office uses on ground floor or behind building on lot; prohibit drive-in/drive-thru facilities and gasoline pumps between building and road; prohibit use of unadorned concrete block, unfinished corrugated metal or unfinished sheet metal on building facades visible from road, property zoned or designated on comprehensive plan for residential use; prohibit use of architectural materials inferior in quality, appearance or detail to other facade on same building; require building architecturally to front and have main entrances face road; require building first floor incorporate storefront windows and have pedestrian entrances connect to sidewalks; provide that building lengths exceeding 250 feet, have design element to accommodate pedestrian access to parking behind building; require sidewalk and pedestrian connection from parking, adjacent projects and sidewalks along roads with recorded easement to permit public use; permit hardscaped pedestrian area within required setback between building and road and permit vendors within such areas; require road and private pavement be in grid pattern of maximum 400 foot blocks provided with development served; require roads and private pavement have curb and gutter; if on -street parking provided require pavement narrow at intersections minimum necessary to accommodate travel lanes and narrowed portion include tangent length sufficient for width of crosswalk perpendicular to curb line; require bikeways to connect uses, open spaces, common areas within project, and adjacent to bikeway required by comprehensive plan, provide connection from such bikeway to adjacent property, public facilities and adjacent projects. For 0 and C property amendment would along roads other than limited access decrease building setback, increase parking setback, and require Perimeter landscaping J; increase side and decrease rear yard setback and require perimeter landscaping B adjacent to Agricultural (A), Residential (R), Townhouse Residential (R-TH), Multifamily Residential (R -MF), or Manufactured Home (MH) property with provision that setback may instead conform to alternative buffer requirements provided in 19.1-263.A.1.b.; for external roads permit single row of parking between road and building, for internal roads permit no parking between building and road; provide that except where single row of parking permitted parking be located no closer than front facade of building served and behind architectural and/ or landscaping feature; require recreational equipment, tractor trailer and motor vehicle parking setback be 50 feet; require lots having use first permitted in C-5 district have increased setback with option for 6 foot masonry wall with landscaping adjacent to 0 and C Districts. For I property the amendment would provide that except where adjacent to A, R, R-TH, R -MF or MH property building setback increase by one foot for each foot building exceeds 45 feet; require along roads other than limited access perimeter landscaping B for 1-2 and 1-3 property and increase building setback and require perimeter landscaping J for 1-1 property; adjacent to 0, C, and I property require provision of perimeter landscaping J except adjacent to 1-2 and 1-3 property and increase building setback for 1-1 property; along roads other than limited access increase parking setback and require either perimeter landscaping B or J; require parking setback adjacent to O,C and I property and provision of perimeter landscaping J except adjacent to 1-2 and 1-3 property; require 30 foot parking setback for recreational vehicle, tractor -trailer or motor vehicle parking with perimeter landscaping J except adjacent to 1-2 and 1-3 property; require adjacent to A, R, R-TH, R -MF or MH property parking and building setbacks conform to buffers as provided in Table 19.1-263A.1.b.. it would within the NJDHDD eliminate required buffer between R -MF and R-TH districts; permit fruit, vegetable and prepared food vendors within permitted hardscaped pedestrian areas and revise purpose and intent of NJDHDD to conform to the Northern Jefferson Davis Special Area Plan guidance. PLEASE REFER TO THE MAP BELOW: City of Richmond .f+nos Rive, a From Northern Jefferson Davis From Northern Jefferson .Qs d Highway Design District Highway Design Dist R to to Post Development Emerging Growt ' %, 6-th A- - A copy of the ordinance amendments is on file in the County Administrator's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield, Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regular business day. For further information, please contact Mr. Ray Cash, Zoning Administrator, at 748-1071. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakey, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, August 17, 2018. �R o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA PGi41t4' Meetina Date: Auaust 22. 2018 Item Number: 16.J. Subiect: Hold a Public Hearing on the Proposed Issuance of General Obligation School Bonds and Adopt a Resolution Authorizing the Issuance of Virginia Public School Authority (VPSA) School Financing Bonds for the Matoaca Middle School Addition County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing on the proposed issuance of up to $17,500,000 maximum principal of general obligation school bonds of the County. Following the public hearing, adopt a resolution granting authorization for the issuance and delivery of Virginia Public School Authority (VPSA) School Financing Bonds not to exceed $17,500,000 for the Matoaca Middle School Addition. Summary of Information: The FY2019 Capital Improvement plan included the Matoaca Middle Addition project. The project will construct an addition to the East Campus in order to consolidate all Matoaca Middle School students onto one campus. In turn, the West Campus site will be used for construction of a replacement Matoaca Elementary School. The Chesterfield County School Board adopted a resolution authorizing the issuance on August 14,2018. Bonds, not to exceed $17,500,000, will be issued by VPSA in the Fall of 2018, with proceeds to be used to finance various capital improvements, including but not limited to the design, acquisition, installation, construction and equipping of renovations, additions and improvements to Matoaca Middle School. The issuance is expected to close in early November. Preparer: Meghan Coates Attachments: ® Yes F-1No Title: Director of Budget and Management ,fir,, "31 RESOLUTION AUTHORIZING THE ISSUANCE OF A SERIES OF GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, IN A PRINCIPAL AMOUNT NOT TO EXCEED $17,500,000 TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY, AND PROVIDING FOR THE FORM AND DETAILS THEREOF WHEREAS, the Chesterfield County School Board (the "School Board") has, by resolution adopted on August 14, 2018, requested the Board of Supervisors (the "County Board") of the County of Chesterfield, Virginia (the "County"), to authorize the issuance of general obligation school bonds and consented to the issuance of such bonds; WHEREAS, the County Board held a public hearing, duly noticed, on August 22, 2018, on the issuance of its general obligation school bonds in the estimated maximum principal amount of $17,500,000 in accordance with the requirements of Section 15.2-2606, Code of Virginia of 1950, as amended (the "Virginia Code"); WHEREAS, the County Board has determined that it is necessary and expedient to issue a series of general obligation school bonds in an aggregate principal amount not to exceed $17,500,000 (as further described herein, the "Local Bond") and use the proceeds thereof to finance various capital improvements for the County's public schools, including but not limited to the design, acquisition, installation, construction and equipping of renovations, additions and improvements to Matoaca Middle School (collectively, the "Project"); WHEREAS, the Virginia Public School Authority ("VPSA") has offered to purchase the Local Bond from the proceeds of certain bonds to be issued by VPSA in the fall of 2018 (the "VPSA Bonds"), in accordance with the terms of a Bond Sale Agreement (the "Bond Sale Agreement"), between VPSA and the County, the form of which has been presented to this meeting of the County Board; WHEREAS, the Bond Sale Agreement shall indicate that $16,680,000 is the amount of proceeds requested (the "Proceeds Requested") from VPSA in connection with the sale of the Local Bond; WHEREAS, VPSA's objective is to pay the County a purchase price for the Local Bond that, in VPSA's judgment, reflects the market value of the Local Bond (the "VPSA Purchase Price Objective"), taking into consideration such factors as the amortization schedule the County has requested for the Local Bond relative to the amortization schedules requested by other localities, the purchase price to be received by VPSA for the VPSA Bonds and other market conditions relating to the sale of the VPSA Bonds; and WHEREAS, such factors may result in the Local Bond having a purchase price other than par and consequently (i) the County may have to issue the Local Bond in a principal amount that is greater than or less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested or (ii) if the maximum authorized principal amount of the Local Bond set forth in Section 1 below does not exceed the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the County, given the VPSA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. Authorization of Local Bond and Use of Proceeds. The County Board hereby determines that it is advisable and in the best interests of the County and its citizens to contract a debt and issue and sell a general obligation school bond in a principal amount not to exceed $17,500,000 (the "Local Bond") for the purpose of financing the Project. The County Board hereby authorizes the issuance and sale of the Local Bond in the form and upon the terms established pursuant to this Resolution and in accordance with the provisions of the Public Finance Act of the Virginia Code. 2. Sale of Local Bond. It is determined to be in the best interests of the County to accept the offer of VPSA to purchase from the County, and to sell to VPSA, the Local Bond at a price, determined by VPSA to be fair and accepted by the Chairman or Vice Chairman of the County Board or the County Administrator, any of whom may act, that is substantially equal to the Proceeds Requested; except that the Local Bond may not be sold for a purchase price lower than 95% of the Proceeds Requested. The Chairman or Vice Chairman of the County Board, the County Administrator and such officer or officers of the County as any of them may designate, any of whom may act, are hereby authorized and directed to enter into the Bond Sale Agreement with VPSA, providing for the sale of the Local Bond to VPSA. The Bond Sale Agreement shall be in substantially the form submitted to the County Board at this meeting, which form is hereby approved, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the officer executing the Bond Sale Agreement, his or her execution to constitute conclusive evidence of the approval of any such completions, omissions, insertions and changes. 3. Details of Local Bond. The Local Bond shall (a) be issued in fully registered form, dated 16 days prior to the date of its issuance and delivery or such other date designated by VPSA, (b) be designated "General Obligation School Bond, Series 2018" or such other designation as the County Administrator shall determine, (c) bear interest from its dated date payable semi-annually on each January 15 and July 15, beginning July 15, 2019 (each an "Interest Payment Date"), at the rates established in accordance with Section 4 of this Resolution, and (d) mature on July 15 in the years (each a "Principal Payment Date") and in the amounts set forth on Schedule I of the form of the Local Bond attached hereto (the "Principal Installments"), subject to the provisions of Section 4 of this Resolution. 4. Interest Rates and Principal Installments. The County Administrator is hereby authorized and directed to accept the interest rates on the Local Bond established by VPSA, provided that each interest rate shall be five one -hundredths of one percent (0.05%) over the interest rate to be paid by VPSA for the corresponding principal payment date of the VPSA Bonds, a portion of the proceeds of which will be used to purchase the Local Bond, and provided fiurther that the true interest cost of the Local Bond does not exceed five percent (5.00%) per annum. The Interest Payment Dates and the Principal Installments are subject to change at the request of VPSA. The County Administrator is hereby authorized and directed to accept changes 2 in the Interest Payment Dates and the Principal Installments at the request of VPSA based on the final term to maturity of the VPSA Bonds, requirements imposed on VPSA by the nationally - recognized rating agencies and the final principal amount of the Local Bond; provided that the principal amount of the Local Bond shall not exceed the maximum amount authorized by this Resolution and provided further that the final maturity of the Local Bond occurs no later than December 31, 2040. The execution and delivery of the Local Bond as described in Section 8 hereof shall conclusively evidence such interest rates established by VPSA and the Interest Payment Dates and Principal Installments requested by VPSA as having been so accepted by the County Administrator as authorized by this Resolution. 5. Form of the Local Bond. The Local Bond shall be initially in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A. 6. Payment; Paying Agent and Bond Registrar. The following provisions shall apply to the Local Bond: (a) For as long as VPSA is the registered owner of the Local Bond, all payments of principal, premium, if any, and interest on the Local Bond shall be made in immediately available funds to VPSA, at or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then at or before 11:00 a.m. on the business day next succeeding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Local Bond. (c) U.S. Bank National Association is designated as bond registrar and paying agent for the Local Bond (the "Bond Registrar"). The County may, in its sole discretion, replace at any time the Bond Registrar with another qualified bank or trust company as successor Bond Registrar. The County shall give prompt written notice to VPSA of the appointment of any successor Bond Registrar. 7. Prepayment or Redemption. The Principal Installments of the Local Bond held by VPSA coming due on or before July 15, 2028, and the definitive bonds for which the Local Bond held by VPSA may be exchanged that mature on or before July 15, 2028, are not subject to prepayment or redemption prior to their stated maturities. The Principal Installments of the Local Bond held by VPSA coming due on or after July 15, 2029, and the definitive bonds for which the Local Bond held by VPSA may be exchanged that mature on or after July 15, 2029, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2028, upon payment of the prepayment or redemption prices (expressed as percentages of Principal Installments to be prepaid or the principal amount of the Local Bond to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: 0 3 Dates Prices July 15, 2028, through July 14, 2029 101% July 15, 2029, through July 14, 2030 100'/2 July 15, 2030, and thereafter 100 Provided, however, that the Principal Installments of the Local Bond shall not be subject to prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent of VPSA or any other registered owner of the Local Bond. Notice of any such prepayment or redemption shall be given by the Bond Registrar to VPSA or any other registered owner by registered mail not more than ninety (90) days and not less than sixty (60) days before the date fixed for prepayment or redemption. If VPSA refunds the VPSA Bonds in the future and such refunding causes the Local Bond to be deemed refunded, the prepayment or redemption of the Local Bond will be subject to VPSA approval and subject to similar prepayment or redemption provisions as set forth above that correspond to the call period of the VPSA bonds issued in part to refund the Local Bond. 8. Execution of the Local Bond. The Chairman or Vice Chairman of the County Board, either of whom may act, and the Clerk or any Deputy or Assistant Clerk of the County Board, any of whom may act, are hereby authorized and directed to execute and deliver the Local Bond and to affix the seal of the County thereto. 9. Pledge of Full Faith and Credit. For the prompt payment of the principal of and premium, if any, and interest on the Local Bond as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any portion of the Local Bond shall be outstanding there shall be levied and collected in accordance with law, at the same time and in the same manner as other taxes of the County are assessed, levied and collected, an annual ad valorem tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on the Local Bond as such principal, premium, if any, and interest shall become due to the extent other funds of the County are not lawfully available and appropriated for such purpose. 10. Use of Proceeds Certificate and Certificate as to Arbitrage. The Chairman and Vice Chairman of the County Board, the County Administrator and such other officer or officers of the County as either may designate, any of whom may act, are hereby authorized and directed to execute a Use of Proceeds Certificate and Tax Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected use and investment of the proceeds of the Local Bond and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Tax Code"), and applicable regulations relating to the exclusion from gross income of interest on the VPSA Bonds. The County Board covenants on behalf of the County that (a) the proceeds from the issuance and sale of the Local Bond will be invested and expended as set forth in the Tax Compliance Agreement and that the County shall comply with the other covenants and representations contained therein and (b) the County shall comply with the provisions of the Tax 11 Code so that interest on the VPSA Bonds will remain excludable from gross income for federal income tax purposes. 11. SNAP Investment Authorization; Proceeds Agreement. The County Board has heretofore received and reviewed the Information Statement describing the State Non - Arbitrage Program of the Commonwealth of Virginia ("SNAP") and the Contract Creating the State Non -Arbitrage Program Pool I (the "Contract"), and the County Board has determined to authorize the County Treasurer to use SNAP in connection with the investment of the proceeds of the Local Bond, if the County Administrator, in consultation with the County Treasurer, determines that the utilization of SNAP is in the best interests of the County. The County Board acknowledges the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the Contract. The County Administrator and such officer or officers of the County as he may designate, any of whom may act, are hereby authorized and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Local Bond by and among the County, the other participants in the sale of the VPSA Bonds, VPSA, the investment manager and the depository, in such form as may be approved by the officer executing such Proceeds Agreement, his execution to constitute conclusive evidence of his approval of any such completions, omissions, insertions and changes. 12. Continuing Disclosure Agreement. The Chairman and Vice Chairman of the County Board, the County Administrator and such other officer or officers of the County as any of them may designate, any of whom may act, are hereby authorized and directed to execute a Continuing Disclosure Agreement, substantially in the form attached as Appendix D to the Bond Sale Agreement, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions of Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as amended, and are hereby directed to make all filings required by Section 4 of the Bond Sale Agreement should the County be determined by VPSA to be a MOP (as defined in the Continuing Disclosure Agreement). 13. Refunding. The County Board hereby acknowledges that VPSA may issue refunding bonds to refund any bonds previously issued by VPSA, including the VPSA Bonds issued to purchase the Local Bond, and that the purpose of such refunding bonds would be to enable VPSA to pass on annual debt service savings to the local issuers, including the County. The Chairman or Vice Chairman of the County Board, the County Administrator and such officer or officers of the County as any of them may designate, any of whom may act, are hereby authorized to execute and deliver to VPSA, from time to time, such allonges to the Local Bond, revised debt service schedules, IRS Forms 8038-G or such other documents reasonably deemed by VPSA and VPSA's bond counsel to be necessary to reflect and facilitate the refunding of the Local Bond and the allocation of annual debt services savings to the County by VPSA. The Clerk and any Deputy or Assistant Clerk of the County Board, any of whom may act, are hereby authorized to execute and deliver such documents and to affix the seal of the County thereto. 14. Filing of Resolution. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the County. 5 15. Election to Proceed under Public Finance Act. In accordance with Section 15.2-2601 of the Virginia Code, the County Board elects to issue the Local Bond pursuant to the provisions of the Public Finance Act of 1991, Chapter 26 of Title 15.2 of the Virginia Code. 16. Further Actions. The members of the County Board and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the Local Bond, and any such action previously taken is hereby ratified and confirmed. 17. Effective Date. This Resolution shall take effect immediately. C,* In NO. TR -1 (FORM OF TEMPORARY BOND) UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD General Obligation School Bond Series 2018 Dated Date: October _ [16 days prior to issuance], 2018 Issue Date: November _, 2018 S COUNTY OF CHESTERFIELD, VIRGINIA (the "County"), for value received, hereby acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY ("VPSA") the principal amount of ($ ), in annual installments in the amounts set forth on Schedule I attached hereto payable on July 15, 2019, and annually on each July 15 thereafter to and including [July 15, 201 (each a "Principal Payment Date"), together with interest from the date of this Bond on the unpaid installments, payable semi-annually on each January 15 and July 15, beginning July 15, 2019 (each an "Interest Payment Date" and, together with any Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto, subject to prepayment or redemption as hereinafter provided. Principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. For as long as VPSA is the registered owner of this Bond, U.S. Bank National Association, or any successor appointed by the County, as bond registrar and paying agent (the "Bond Registrar"), shall make all payments of principal of and premium, if any, and interest on this Bond, without the presentation or surrender hereof, to VPSA, in immediately available funds at or before 11:00 a.m. on the applicable Payment Date or date fixed for prepayment or redemption. If a Payment Date or date fixed for prepayment or redemption is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment of principal of or premium, if any, or interest on this Bond shall be made in immediately available funds at or before 11:00 a.m. on the business day next succeeding the scheduled Payment Date or date fixed for prepayment or redemption. Upon receipt by the registered owner of this Bond of said payments of principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall be given promptly to the Bond Registrar, and the County shall be fully discharged of its obligation on this Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to the Bond Registrar for cancellation. A-1 The full faith and credit of the County are irrevocably pledged to the payment of the principal of and premium, if any, and interest on this Bond. The resolution adopted by the County Board of Supervisors authorizing the issuance of this Bond provides, and Section 15.2- 2624, Code of Virginia of 1950, as amended (the "Virginia Code"), requires, that there shall be levied and collected, at the same time and in the same manner as other taxes of the County are assessed, levied and collected, an annual ad valorem tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on this Bond as such principal, premium, if any, and interest shall become due to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond is duly authorized and issued in compliance with and pursuant to the Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Code of Virginia of 1950, as amended, and resolutions duly adopted by the County Board of Supervisors and the County School Board to provide funds to finance various capital improvements for the County's public schools, including but not limited to the design, acquisition, installation, construction and equipping of renovations, additions and improvements to Matoaca Middle School. This Bond may be exchanged without cost, on twenty (20) days written notice from VPSA, at the office of the Bond Registrar on one or more occasions for one or more temporary bonds or definitive bonds in marketable form and, in any case, in fully registered form, in denominations of $5,000 and whole multiples thereof, and having an equal aggregate principal amount, having principal installments or maturities and bearing interest at rates corresponding to the maturities of and the interest rates on the installments of principal of this Bond then unpaid. This Bond is registered in the name of VPSA on the books of the County kept by the Bond Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond only upon due execution of an assignment by such registered owner. Upon receipt of such assignment and the surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive bonds as provided above, such definitive bonds to be registered on such registration books in the name of the assignee or assignees named in such assignment. The principal installments of this Bond coming due on or before July 15, 2028, and the definitive bonds for which this Bond may be exchanged that mature on or before July 15, 2028, are not subject to prepayment or redemption prior to their stated maturities. The principal installments of this Bond coming due on or after July 15, 2029, and the definitive bonds for which this Bond may be exchanged that mature on or after July 15, 2029, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2028, upon payment of the prepayment or redemption prices (expressed as percentages of principal installments to be prepaid or the principal amount of this Bond to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15, 2028, through July 14, 2029 101% July 15, 2029, through July 14, 2030 100%Z W July 15, 2030, and thereafter 100 provided, however, that the principal installments of this Bond shall not be subject to prepayment or redemption prior to their stated maturities as described above without the prior written consent of the registered owner of this Bond. Notice of any such prepayment or redemption shall be given by the Bond Registrar to the registered owner by registered mail not more than ninety (90) days and not less than sixty (60) days before the date fixed for prepayment or redemption. If VPSA refunds its bonds issued in part to purchase this Bond in the future and such refunding causes this Bond to be deemed refunded, the prepayment or redemption of this Bond will be subject to VPSA approval and subject to similar prepayment or redemption provisions as set forth above that correspond to the call period of the VPSA bonds issued in part to refund this Bond. All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in connection with the issuance of this Bond have happened, exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and laws of the Commonwealth of Virginia. IN WITNESS WHEREOF, the Board of Supervisors of the County of Chesterfield, Virginia, has caused this Bond to be issued in the name of the County of Chesterfield, Virginia, to be signed by its [Chairman or Vice Chairman], its seal to be affixed hereto and attested by the signature of its [Clerk of the Board of Supervisors or any of its [Deputy or Assistant] Clerks of the Board of Supervisors], and this Bond to be dated the date first written above. COUNTY OF CHESTERFIELD, VIRGINIA (SEAL) ATTEST: [Clerk], Board of Supervisors, [Chairman], Board of Supervisors, County of Chesterfield, Virginia County of Chesterfield, Virginia } C 3;; W ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto (PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF ASSIGNEE) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: the within Bond and irrevocably constitutes and appoints attorney to exchange said Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive bonds on the books kept for registration thereof, with full power of substitution in the premises. Date: Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Bond Registrar which requirements will include Membership or participation in STAMP or such other "signature guarantee program" as may be determined by the Bond Registrar in addition to, or in substitution for, STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. A-4 (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration or change.) Attachment A APPENDIX E to the Bond Sale Agreement RESOLUTION REQUESTING THE BOARD OF SUPERVISORS TO ISSUE GENERAL OBLIGATION SCHOOL BONDS FOR SCHOOL PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF BE IT RESOLVED: 1. The School Board of the County of Chesterfield (the "School Board") hereby (i) requests, pursuant to Section 15.2-2640 of the Code of Virginia, 1950, as amended (the "Code"), that the Board of Supervisors of the County of Chesterfield issue its general obligation school bonds (the "Bonds") in an aggregate principal amount sufficient to provide $17,500,000 proceeds for the purpose of financing various capital improvements for the County's public schools, including but not limited to the design, acquisition, installation, construction and equipping of renovations, additions and improvements to Matoaca Middle School. and (ii) consents, pursuant to Section 15.2-2638.B(iii) of the Code and Article VII, Section 10(b) of the Constitution of Virginia, to the issuance of the Bonds. 2 Further, the School Board consents to and authorizes an application to the Virginia Public School Authority (the "VPSA") for the purchase of the Bonds by the VPSA as part of its 2018 Fall Pooled Bond Sale. 3. The Chair of the School Board, the Superintendent of Chesterfield County Public Schools (the "Schools") and such other officer or officers of the School Board or the Schools as either may designate (the "Authorized Officers"), any of whom may act, are hereby authorized and directed to execute and deliver on behalf of the School Board a Use of Proceeds Certificate and Tax Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected use and investment of the proceeds of the Bonds and containing such covenants as may be necessary for the bonds issued by VPSA (the "VPSA Bonds") to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Tax Code"), and the applicable regulations. The School Board covenants on behalf of itself and the Schools under its governance that the School Board and the Schools shall comply with the provisions of the Tax Compliance Agreement and the Tax Code so that the interest on the VPSA Bonds is excludable from gross income under the Tax Code. 4 This resolution shall take effect immediately. Members present at the meeting Members absent fron-i the meeting were: Members voting in favor of the foregoing resolution were: J-I. Members voting against the foregoing resolution were: Members abstaining from voting on the foregoing resolution were: r) 0 VIC, Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date August 15, 2018 Date Category Description Ad Size Total Cost 08/15/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 20 L 195.00 TAKENOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• gkiia, 9 a regularly scheduled meeting on August 22, 2018, at 6 p.m in the Chesterfield County, Public WON Room, 10001 Iron Bridge Road, Chesterfield, Virginia will hold a public hearing where persons affected may appear and present their views concemm; The proposed asuanceofgeneral obligationschoolbondssofthe County in the estimated maximum pnndpal annount of $17,50 IA. The purpose of the proposed bonds is to fiinance various capital improvements for its public schools, including but not limited to the deshgn,ursithon,installation,constructionand eo i1of renovations, additions and improvements to Matoaca Wilt SOW, If fift information is desired, please contact the Budget and Man. ementOfficeat (804174 1548 ehearirg is held at a public facility designed to be accessible to per. sons with disabilities, Any person with questions on the accessibility of the facility or need for reasonable accommodations should contactlar� ice Blaldey,Udtothe Board, at74rf120& Persons Reding interpreter services for the 09 must nofrfy the W to the Board no later than Fri. day, August 17,201& Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 08/08, 08/15/2018 The First insertion being given ... 08/08/2018 Newspaper reference: 0000800667 Sworn to and subscribed before me this Notary Public Supervisor State of Virginia City of Richmond My Commission expires Kimberly B. Harris NOTARY PUBLIC Commonwealth of Virginia Notary Registration Number 356753 Commission Expires January 31, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 22, 2018 Item Number: 19. Subject: Closed Session County Administrator's Comments: County Administrator:_ Board Action Requested: Summary of Information: Closed session pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of the County Administrator. The closed session on this topic was not completed at the July 25 board meeting due to time constraints. Preparer: Jeffrey L. Mincks Attachments: F]Yes 0 No Title: County Attorney 0425:113019.1 dc 13 e2,11 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 22, 2018 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of joint work session of the Board of Supervisors and Planning Commission September 17, 2018, at 3 p.m. in Room 502 at the County Administration Building to discuss the Comprehensive Plan update. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board of Supervisors No # 0002J4