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05-26-2004 Board SummaryBoard of Supervisors Kelly E. Miller Edward B. Barber Remry Bush Hunrphrey R. M. "Dickie" Khrg, Jr. Arthur S. Warren County Administrator Lane B. Ranrsey Summary of Actions Taken by the Board on May 26, 2004 3:30 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS Mr. Ramsey announced that a study by American City Business Journals Incorporated indicates that of all the 3,141 counties and independent cities across the United States, Chesterfield County offers the nation's 17th best quality of life. Mr. Robert Pratt, Fleet Manager, Department of General Services, was presented the E2 Certification for Environmental Excellence by the Virginia Department of Environmental Quality. Mr. Harry Marsh presented each Board member with a Chesterfield County home-grown tomato. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolutions recognizing Colonel Jesse J. Mayes, The Honorable Ernest P. Gates, Sr. (Retired), and Mr. Baxter Perkinson, Sr. for their military service and support of those who have served and are serving in the United States Military. Adopted Resolution recognizing Mr. David Witt, an extraordinary Virginia Special Olympics athlete. Adopted Resolution recognizing CJW Medical Center and Robious Sports and Fitness for a donation of physical fitness equipment to the Department of Fire and Emergency Medical Services. Adopted Resolution recognizing Master Police Officer Hugh H. Dickerson, III, Police Department, upon his retirement. Adopted Resolution recognizing Defense Supply Center Richmond (DSCR) for its contribution to Chesterfield County by naming it the Chesterfield County Large Business of the Year for 2004. Adopted Resolution recognizing DuPont Spruance site for its contribution to Chesterfield County by naming it the Chesterfield County Large Business of the Year for 2004. Adopted Resolution recognizing City Ice for its contribution to Chesterfield County by naming it the Chesterfield County Small Business of the Year for 2004. Adopted Resolution recognizing May 22-28, 2004, as "Safe Boating Week" in Chesterfield County. NEW BUSINESS Added by unanimous consent and approved Public hearing date of June 23, county and school budgets. 2004 to consider amendments to CONSENT ITEMS Adopted Resolution recognizing Mr. Richard R. Johnson, County Administrator for Hanover County, upon his retirement. Adopted Resolution recognizing Captain Michael C. Brigati, Chesterfield Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolutions recognizing Ms. Tammara Kendra Gore, Ms. Cristen Elizabeth Groseclose, Ms. Bethany Laura Trim, Ms. Rebecca Lyn Parker and Ms. Sindhu Jujjavarapu upon attaining the Gold Award. Adopted Resolution recognizing the Tim Reid Scholarship Foundation. Adopted Resolution recognizing Ms. Joyce Boyd, Mental Health/Mental Retardation/Substance Abuse Department upon her retirement. Adopted Resolution recognizing Captain D's Restaurant on its new location in Chesterfield County. 2 Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Appropriation of state reimbursement funds for drainage improvements at Greenfield Elementary School Soccer Complex. Appropriation of Building Inspection revenue to cover additional expenses in the Building Inspection Department. Appropriation of Health Department revenue to cover additional expenses in the Health Department. Appropriation of Information Systems Technology revenue to cover the cost of upgrading the county's telephone system. Appropriation of state Wireless 911 Services Board funds to address equipment needs related to the county's automated 911 system. Appropriation of state Compensation Board funds to address equipment needs in the Commonwealth Attorney's Office. Appropriation of funds, authorization to enter into agreements and authorization to award construction contract for Nash Road at Beach Road Right Turn Lane Improvement Project. Appropriation of excess FY2004 Planning Department fee revenue to offset Planning Department expenses. Award of construction contract to Shelton Corporation for Horner Park, Phase I, Mount Herman Road Extended. Award of construction contract to Colony Construction, Incorporated for Ecoff Elementary School Athletic Complex Phase II, new entrance and parking lot. Award of construction contract to Bryant Electric Company, Incorporated for the Bermuda Orchard Waterline Project and transfer of funds from the Ruffin Mill - Phase II Project to the Bermuda Orchard Waterline Project. Award of construction contract to 42 Contracting Company for improvements to the Bus Garage Fuel Point and appropriation of funds from the Fleet Maintenance retained earnings account for these improvements. Public hearing date of June 23, 2004 to consider miscellaneous amendments to the Subdivision and Zoning Ordinances. Public hearing date of June 23, 2004 to consider an amendment to the Tower Siting Policy and related code amendments. Approved Public hearing date of June 23, 2004 to consider the FY2005 through FY2010 Secondary Road Six-Year Improvement Plan; FY2005 Secondary Road Improvement Budget; Project Development Schedules for Chesterfield Road Fund, Regional Surface Transportation Program Fund, and Congestion Mitigation Air Quality Fund; designation of FY2005 Chesterfield Road Fund Projects and FY2004 Supplemental Chesterfield Road Fund Project; and transfer of funds. Approved Request from Substance Abuse Free Environment, (SAFE) for a music/entertainment festival permit School's Out on June 18, 2004. Incorporated for Bandfest: Approved Request for a permit to stage a fireworks display for Comcast's Fourth of July Celebration at the Chesterfield County Fairgrounds. Approved State road acceptance of roads in Adkins Ridge, Section 1; Hollymeade, Section D and a portion of Section C; Birkdale, Section 16; Edgewater at the Reservoir, Section 1; John Winston Jones Parkway and Matoaca High School Bus Loop; Springford Parkway and Spring Run Elementary School Bus Loop; Coalbrook at the Grove, Section 4; Kingham at the Grove, Section 4; and Krim Point at the Grove, Section 2. Approved Transfer of District Improvement Funds from the Bermuda and Clover Hill District Improvement Funds to the Fire Department for the Junior Safety Camp. Approved Request from Steven W. Anderson and Michelle L. Anderson for permission for a proposed fence to encroach within an eight-foot easement across Lot 18, Ashbrook, Section 11. Approved Request from Lewis W. Wright, III and Anne M. Wright for permission for a proposed fence to encroach within a 16-foot drainage easement across Lot 41, Edgewater at The Reservoir, Section 6. Approved Request from William M. Andrews, Jr. and Christine D. Andrews for permission for a proposed fence to encroach within an eight-foot easement across Lot 86, Montclair at Southbend, Section 1. Approved Request from Roadrunner Enterprises, Incorporated for permission to install a private sewer service within a private easement to serve property on Patromdale Drive. 4 Approved Acceptance of a parcel of land adjacent to the west right of way line of Ironbridge Road from C. W. Wright. Approved Acceptance of three parcels of land for the extension of Center Pointe Parkway from Bon Secours - Saint Francis Medical Center, Incorporated. Approved Acceptance of a parcel of land along the north right of way line of Bailey Bridge Road from the Trustees of Clover Hill Assembly of God Church. Approved Acceptance of a parcel of land along the west right of way line of Huguenot Road from Land 11600, LLC. Approved Acceptance of a parcel of land along the north right of way line of Bellwood Road from Bellwood Investments, LLC. Approved Conveyance of easement to Virginia Electric and Power Company for underground cable along Government Center Parkway to serve the Commonwealth Natural Gas cathodic protection system. Approved Conveyance of easement to Virginia Electric and Power Company for underground cable to serve the Commonwealth Natural Gas cathodic protection system at Chesterfield County Airport. Approved Conveyance of easement to Virginia Electric and Power Company for underground cable to upgrade service in the Evergreen area. Approved Request to quitclaim 20-foot, 16-foot and variable width sewer easements across the property of Gray Land and Development Company, LLC. Approved Request to quitclaim a 20-foot temporary construction easement across the property of 7501 Whitepine Road, L.L.C. Approved Request to quitclaim a portion of a variable width Virginia Department of Transportation sight distance easement across the property of Sommerville Development Corporation. Approved Consent for right of entry on county property at Camp Baker with the Virginia Department of Transportation. Approved Amendment to the Board minutes of April 14, 2004. Approved FY2004 School Capital Improvement Plan year-end revisions. ADDED BY UNANIMOUS CONSENT Adopted Resolution recognizing Mr. Stephen Nicholas Richey upon attaining the rank of Eagle Scout. Adopted Resolution recognizing Mr. Robert E. Taylor, City Manager, City of Colonial Heights, upon his retirement. Adopted Resolution recognizing the Bon Air-Manchester-Midlothian Lion's Club for outstanding community service. Approved Award of construction contract to Manning Construction, Incorporated for the Chester House. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS Mr. Joe Cacciotti requested that the Board of Supervisors join with Henrico County and the City of Richmond to file a lawsuit to recover any additional costs that may be incurred for renovating The Diamond due to delays as a result of issues surrounding the Richmond Baseball Initiative. REPORTS Accepted Report on Developer Water and Sewer Contracts; Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases; and a Report on Roads Accepted into the State Secondary System. 7:00 P.M. SESSION Reverend Joyce Fisher Pierce, Senior Minister of Unity Christ Church of Bon Air gave the invocation. Eagle Scout Dennis Gregory Gibson, Jr. led the Pledge of Allegiance. Adopted Adopted RESOLUTIONS AND SPECIAL RECOGNITIONS Resolution recognizing Mr. Bob Brick for his extraordinary litter collection efforts in Chesterfield County. Resolution recognizing the 20th anniversary of Crime Solvers. Adopted Resolution recognizing Miss Jennifer Lynn Daoulas upon attaining the Gold Award. Adopted Resolution recognizing "Touch of Swing" Show Choir for its excellent representation of Chesterfield County. Adopted Resolution recognizing "Capital Swing" Show Choir for its excellent representation of Chesterfield County. Adopted Resolution recognizing Mr. Michael Dewey Vance and Mr. Dennis Gregory Gibson, Jr. upon attaining the rank of Eagle Scout. REQUESTS FOR MOBILE HOME PERMITS AND REZONINGS 04SN0107 Approved with one proffered condition In Dale Magisterial District, request of Jacobs Glenn LC for amendment to zoning (Case 00SN0266) to delete a requirement to provide an emergency access on 30.0 acres located on the west line of Newbys Bridge Road, south of Valencia Road. Tax ID 759-684- 2733 (Sheet 11). 02SN0238 Deferred until June 23, 2004 In Matoaca Magisterial District, request of Douglas R. Sowers for amendments to Conditional Use Planned Development (Case 88S008) on 208.5 acres located on the east line of Otterdale Road, approximately 2,900 feet south of Gamecock Road. Tax IDs 716- 691-4229 and 718-691-6889 (Sheet 9). 03SN0288 Approved with one condition and proffered conditions In Matoaca Magisterial District, request of Douglas R. Sowers for rezoning from Agricultural (A) and Residential (R-25) to Community Business (C-3) with Conditional Use to allow multifamily residential and residential townhouse uses and Conditional Use Planned Development to permit exceptions to Ordinance requirements on 117.8 acres located on the east line of Otterdale Road and in two (2) places for approximately 725 feet on the east line of Otterdale Road, south of Gamecock Road and south line of Old Hundred Road, east of Otterdale Road. Tax IDs 716- 696-9418 and 9559; 717-695-0722; 717-696-1097; and 718-696- 7128 (Sheet 9). 03SN0316 Approved with conditions and proffered conditions 03SN0324 Remanded to Planning Commission 04SN0157 Approved with conditions and proffered conditions 04SN0221 Approved with proffered conditions 04SN0228 Approved with one condition and proffered conditions 04SN0242 Approved with conditions and proffered conditions 04SN0243 Approved In Midlothian Magisterial District, request of James Doran Co. for rezoning from Agricultural (A), Community Business (C-3) and General Business (C-5) to Community Business (C-3) with Conditional Use Planned Development to permit exceptions to Ordinance requirements on 34.5 acres located on the north line of Midlothian Turnpike, west of Winterfield Road, also west line of Winterfield Road, north of Midlothian Turnpike. Tax IDs 724-709- 2311, 2528, 4210, 5831, 6911, 7661 and 9121; and 725-709-1125 and 7635 (Sheet 5). In Matoaca Magisterial District, request of Nelson Davis Kyle, I! for Conditional Use to permit an outdoor recreational in an Agricultural (A) District on 4.0 acres located on the north line of Ivey Mill Road, west of River Road. Tax ID 742-630-8924 (Sheet 39). In Matoaca Magisterial District, request of Douglas R. And Susan S. Sowers for rezoning from Agricultural (A) to Residential (R-12) with Conditional Use Planned Development to permit exceptions to Ordinance requirements on 80.8 acres located at the northeast quadrant of the intersection of Baldwin Creek and Beach Roads. Tax IDs 707-660-8583 and 709-662-5658 (Sheet 23). In Matoaca Magisterial District, request of Mary Key for rezoning from Residential (R-15) to Agricultural (A) of 9.8 acres located in the northeast quadrant of Physic Hill and Celtic Roads. Tax IDs 721-654-1741, 2751, 3958, 5431, 7411 and 9017 (Sheet 23). In Bermuda Magisterial District, request of Family Time Courthouse, LLC for amendment to Conditional Use Planned Development (Case 95SN0109) to permit a child care center on 2.8 acres located on the west line of Rivers Bend Boulevard, south of Hogans Drive. Tax ID 815-653-1888 (Sheet 27). In Clover Hill Magisterial Distict, request of Ludolf Siemens for Conditional to permit a private school on 4.7 acres located on the west line of Courthouse Road, north of Keithwood Parkway, and better known as 120 North Courthouse Road. Tax ID 743-704-7406 (Sheet 6). In Bermuda Magisterial District, request of Token Tower, LLC for revocation of an amendment to Conditional Use Planned Development (Case 03SN0283) which permitted a 540 foot communications tower in an Agricultural (A) District on 12.5 acres located at the eastern terminus of Station Road. Tax ID 792-685- 5662 (Sheet 12). PUBLIC HEARINGS Deferred until November 23, 2004 and directed staff to prepare a report regarding the status of mapping perennial streams in the county Amendments to the Chesapeake Bay Preservation Ordinance. Adopted, as amended Zoning Ordinance amendments relating to motor vehicle sales and repair in C-3 and C-4 Zoning Districts. Approved Appropriation of funds for Robious Road widening projects from Salisbury Road to Twin Team Lane and from Twin Team Lane towards James River Road; and authorization to award contract and enter into agreements for the projects. Adopted, as amended Zoning Ordinance amendment relating to development standards for retaining walls in Office, Commercial and Industrial Districts. Adopted Ordinance to vacate a portion of a 16-foot alley between Lots 25 and 26, Block 18, Plan of Crescent Park. Adopted Ordinance to vacate a portion of a 40-foot right of way known as Mid City Road within Mid City Farms Subdivision. Approved Leasing of county property at the Midlothian Water Tank and Enon Tower to Nextel Communications. The meeting adjourned at 12:28 a.m. until June 23, 2004 at 3:00 p.m. for the next regularly scheduled meeting in the Public Meeting Room.