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02/21/01 Board BitsBoard of Supervisors Renny Bush Humphrey Kelly E. Miller Edward B. Barber J.L. McHale III Arthur S. Warren County Administrator Lane B. Ramsey Summary of Actions Taken by the Board on February 21, 2001 3:30 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS Mr. Ramsey recognized members of the Black History Month Committee and expressed appreciation for their efforts at coordinating the County's Black History Month events. Mr. Ramsey recognized Major David Hutton with the Sheriff's Office who will be representing the Virginia Law Enforcement Officers at the Special Olympics in Anchorage, Alaska. Mr. Ramsey stated that the County celebrated Presidents' Day with posters announcing that its government offices were open to the public, and bookmarks listing the names of all United States Presidents were distributed to citizens. RESOLUTIONS AND SPECIAL RECOGNITIONS Approved Approved Resolution recognizing Mrs. Eunice Griffin for her dedicated service to the Chesterfield Community Services Board. Resolution recognizing Mrs. Lynne Cooper for her dedicated service to the Chesterfield Community Services Board. WORK SESSIONS Mr. Lane Ramsey, County Administrator, and Ms. Becky Dickson, Budget Director, presented a summary of the Countywide Strategic Plan and FY2002 Revenues. Community Services Board (CSB) members Thomas "Mac" Deadmore, C. Richard Scales and Frances Hayes Brown presented highlights of annual accomplishments of the CSB, future challenges to be met, and a summary of the CSB's operational plan for continuing to meet its mission of providing quality behavioral health services to County citizens. Mr. David Welchons, Chairman of the Social Services Board, presented an overview of programs administered by the Social Services Department and review of critical issues. DEFERRED ITEMS Tabled Consideration of an ordinance to vacate a fifty foot right of way known as Treport Road and fifteen foot temporary construction easements within Salisbury Heathland - Section A NEW BUSINESS Approved Advertisement of proposed tax rates, the Proposed FY2002 Biennial Financial Plan, the Proposed FY2002-2007 Capital Improvement Program, the FY2002 proposed Community Development Block Grant Program, and other ordinance changes, and public hearing date of March 21, 2001 to consider these items. CONSENT ITEMS Approved Resolution recognizing Mr. Garrett Hunter Jones upon attaining the rank of Eagle Scout. Approved Resolution recognizing Mr. Zachary Olin Davis upon attaining the rank of Eagle Scout. Approved Resolution recognizing Firefighter Kenneth T. Myrick, Fire and Emergency Medical Services Department, upon his retirement. Approved Resolution requesting reimbursement of costs related to re-construction of the County Jail from the Department of Corrections and State Board of Corrections. Deferred until 2/28/01 Extension of original advance to the Chesterfield Health Center Commission and appropriation of additional $300,000 advance. Approved Initiation of application for Board of Zoning Appeals to amend a condition of an existing special exception at the Winterpock Fire Station to reduce the required buffer. Approved Change Order #12 to Motorola, Incorporated contract due to a decrease in the quantity of radio equipment at the County's request. Approved Contract for RCC Consultants, Incorporated to assist the County with the design, purchase and implementation of an Integrated Public Safety Computer Aided Dispatch System and a Mobile Data System. Approved Transfer of District Improvement Funds from the Matoaca District Improvement Fund to the Chesterfield Public Library for purchase and installation of computer workstations. Approved Transfer of District Improvement Funds from the Matoaca District Improvement Fund to the Parks and Recreation Department for purchasing materials to build a press box at Crenshaw Elementary School. Approved Award of a requirement contract for a physician to provide medical services to inmates of the County Jail. Approved Changes in the Secondary System of Highways for Walton Park Road, North Woolridge Road, Walton Park Lane and Charter Colony Parkway. Approved Changes in the Secondary System of Highways for Farnham Drive. Approved Request to quitclaim a sixteen foot drainage easement across the property of Gold Crest, L.L.C. Approved Request to quitclaim a portion of a sixteen foot drainage easement across the property of William B. DuVal and Gene H. DuVal. Approved Request to quitclaim a sixteen foot temporary BMP access easement across the property of Forest Lake Associates, L.L.C. Approved State road acceptance of roads in Savannah Trace, Section 2, Chesdin Park and a portion of Trents Farms. Approved Conveyance of an easement to Virginia Electric and Power Company to install underground power lines to provide power for the expansion of the Juvenile Detention Center. Approved Water contract for Stoney Glen South off-site water line - Contract Number 00-0350. Approved Rescheduling of public hearing to consider an ordinance to require a BMP maintenance fee on developers to March 14, 2001. Approved Request for permission from Dennis M. Arendall and Donna A. Arendall for a concrete driveway to encroach within a sixteen foot easement across Lot 19, Block Q, Stonehenge, Section C. Approved Request for permission from Frank M. Castano and Colleen Q. Castano for an asphalt driveway and landscaping to encroach within a twenty-five foot sewer and drainage easement and a ten foot easement across Lot 31, Warfield Estates, Section E. Approved Request for permission from Barry A. and Deborah A. DeLozier for an exception to the use of public wastewater for a proposed residential structure located on Old Happy Hill Road adjacent to the Stoney Glen West Development. Approved Request for permission from Louis R. Lowery and Mereldyn C. Lowery for an existing fence to encroach within a sixteen foot drainage easement and a sixteen foot easement across Lot 37, Southcreek, Section 3. Approved Acceptance of two parcels of land along the west right of way line of Hensley Road from Eugene C. Autry and K. Reed Schweickert, Jr. Approved Acceptance of parcel of land along the north right of way line of Egee Drive, the east right of way line of Quail Oaks Avenue, the south right of way line of Perlock Road, and the west right of way line of Jefferson Davis Highway from Bailey Futures, L.L.C. Approved Authorization for County Administrator to enter into an agreement with Richmond Regional Planning District Commission for utilization of Pass- Through PL and State funds, appropriation of anticipated PL and State reimbursements, and transfer of funds. Approved Extension of time for the Planning Commission to make recommendations on Code amendments relating to massage therapists and clinics. Deferred until 3/21/2001 Initiation of a Conditional Use Application for Mr. and Mrs. William J. Johnson to permit a second dwelling unit on Summercliff Terrace. REPORTS Accepted Report on Developer Water and Sewer Contracts; Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases; and a Report on Roads Accepted into the State Secondary System. 7:00 P.M. SESSION Doctor Roscoe H. Jones, Jr., Pastor of Bethesda Full Gospel Baptist Church, gave the invocation. Musical selections were performed by the choir of Bethesda Full Gospel Baptist Church. Eagle Scout Bradford Scott Cooper led the pledge of allegiance. RESOLUTIONS AND SPECIAL RECOGNITIONS Approved Resolution recognizing The Honorable Jack McHale for his service on the Social Services Board. Approved Resolution recognizing Mr. Baxter T. Perkinson, Sr. for his civic leadership and commitment to the community. Approved Resolution recognizing Mr. William T. Stubbs for his continued contributions to the Bensley Community. Approved Resolution recognizing Mr. Bradford Scott Cooper upon attaining the rank of Eagle Scout. Approved Resolution recognizing Mr. Gregory Martin Hensley upon attaining the rank of Eagle Scout. Approved Resolution recognizing Mr. Kevin Douglas Gregory upon attaining the rank of Eagle Scout. Approved Resolution recognizing Mr. Christopher Douglas Estep upon attaining the rank of Eagle Scout. Approved Resolution recognizing Mr. Geoffrey Kyle Haynes upon attaining the rank of Eagle Scout. PUBLIC HEARINGS Adopted Ordinance to move the vehicle license tax year. Adopted, as amended Amendments to the County's Subdivision, Zoning and Utility Ordinances, including an Ordinance to amend and reenact sections 17-1 through 91 of the County's Subdivision Ordinance; an ordinance relating to requirements for setbacks and fronting; an ordinance to definitions; an ordinance relating to underground utilities; an ordinance relating to standards for street trees; an ordinance relating to requirements for homeowners associations; and an ordinance relating to requirements for mandatory wastewater connection in certain areas. Approved Approved Ordinance to vacate a drainage easement (private) dedicated for use as a BMP/SWM area within Fernbrook, Chatman Grove, Phase IV. Ordinance to vacate a portion of Mid-City Road. MOBILE HOME PERMITS AND ZONING REQUESTS 00SN0174 Approved with amended proffered conditions. In Matoaca Magisterial District, request of Douglas Sowers for rezoning and amendment of zoning district map from Agricultural (A) to Residential (R- 12) of 436.0 acres fronting in four places for a total of approximately 7300 feet on the west line of Hensley Road, beginning at a point approximately 450 feet north of Riverway Road, Tax IDs 727-660-Part of 8598 and 729- 661-5038 (Sheet 23). The meeting adjourned at 11:43 p.m.