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06-23-2004 Board SummaryBoard of Supervisors Kelly E. Miller Edward B. Barber Remry Bush Hunrphrey R. M. "Dickie" Khrg, Jr. Arthur S. Warren County Administrator Lane B. Ranrsey Summary of Actions Taken by the Board on June 23, 2004 3:00 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS Mr. John Mazza, Jr., Chairman of the Capital Region Airport Commission, recognized Mr. Barber and Mrs. Humphrey for their service on the commission. Participants in the 16th annual Diversity Internship Program were introduced to the Board. Ms. Krista Ratliff, Director of Community Resources at Lucy Corr Village, provided details of the upcoming Lucy Corr Foundation 5 K Run/Walk Festival for all Ages and requested the Board's support of and attendance at the event. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Ms. Lorraine Waddill for her service on the John Tyler Community College Board. Adopted Resolution recognizing Lt. Colonel Dennis McDonald, Police Department, upon his retirement. Adopted Resolution recognizing Mr. William Poole, Planning Department, upon his retirement. Adopted Resolution recognizing Deputy Sheriff Barry Moneymaker for his service to the Board of Supervisors. WORK SESSION A work session was held regarding 2004 Virginia General Assembly legislation affecting the county. Approved Actions regarding 2004 General Assembly legislation affecting the county. NEW BUSINESS Adopted on emergency basis Amendment to the Transient Occupancy Tax Ordinance and scheduled public hearing for July 28, 2004 to consider re-adoption of the ordinance. APPOINTMENTS Approved Appointment of Mr. Larry Elliott to serve on the John Tyler Community College Local Board. Approved Reappointment of Mr. John Hughes and Mr. Willie Lanier to serve on the Industrial Development Authority. Approved Reappointment of Mr. Bradford Hammer to serve on the Senior Connections Board. Approved Reappointment of Mr. Walter Heyer to serve on the Richmond Metropolitan Convention and Visitors Bureau. Approved Reappointment of Mr. Robert Andrus, Mr. William Fields, Mr. Timothy Grider, Mr. Lonnie Miller, Mr. James Snowa, Mr. Steven Applegate and Mr. Robert Foster to serve on the Board of Building Code Appeals. Approved Appointment of Mrs. Mary "Liz" Welchons to serve on the Social Services Board. Approved Appointment/reappointment of The Honorable Frederick Rockwell, III, The Honorable Thomas Murphey, Mr. William Davenport, Mr. Raeford Walker, Mr. James Brown, Ms. Laura Kuchinsky, Ms. Eileen Brown, Mr. Richard Schurman, Sheriff Wave Tench, and Colonel Carl Baker to serve on the Community Criminal Justice Board. Approved Appointment/reappointment of Mr. Herbert Richwine, Ms. Alison Bartel and Mr. Brent Schneider (alternate) to serve on the Citizens Transportation Advisory Committee. CONSENT ITEMS Approved FY2004 School Board operating fund year-end revisions. 2 Adopted Resolution recognizing Mr. William Rice, Information Systems Technology Department, upon his retirement. Adopted Resolution recognizing Ms. Mary Parker, Fire and Emergency Medical Services Department, upon her retirement. Adopted Resolution recognizing Mrs. Judith Childress, Social Services Department, upon her retirement. Adopted Resolutions recognizing Brian James McDaniel and Ira David Elias upon attaining the rank of Eagle Scout. Adopted Resolution recognizing Mr. Ken Van Auken for his community spirit. Adopted Resolution recognizing Mr. Raymond Misegades, Utilities Department, upon his retirement. Approved Request of the Optimist Club of Enon for a music/entertainment festival permit for the Shrimp Festival to be held on June 26, 2004. Approved Request of the Chesterfield County Fair Association for a music/entertainment festival permit for the Chesterfield County Fair. Approved Transfer of District Improvement Funds from the Bermuda, Clover Hill, Dale, Matoaca and Midlothian District Improvement Funds to the Eppington Foundation to cover costs associated with the Colonial Heritage Fair. Approved Transfer of District Improvement Funds from the Matoaca District Improvement Fund to the YMCA Indian Guides, Hopi Tribe (Mattaponi Nation) to reconstruct the chapel retaining wall at Camp Thunderbird. Approved Transfer of District Improvement Funds from the Dale District Improvement Fund to the School Board to purchase band uniforms for Meadowbrook High School. Approved Appropriation of donations for the Fire and Emergency Medical Services Department to upgrade the purchase of a pumper from an Enforcer to a Quantum and enhance the Smoke Detector and Junior Safety Camp Programs. Approved Award of a construction contract to Interstate Construction Company for the Greenfield Drainage Project. Approved Approved Allocation of funds from the Utility Inducement Fund to pay for relocating and extending existing public water and wastewater lines to accommodate for the development of Meadowville Technology Park along Relocated Meadowville Road. Authorization for the County Administrator to execute the Special Service Agreement with the Central Virginia Waste Management Authority (CVWMA) for recycling used lead-acid batteries at the county transfer stations. Approved Approved Approved Approved Approved Approved Approved Approved Approved State road acceptance of roads in Montclair at Southbend, Section 1 (remainder of); Government Center Parkway and Mimms Drive; Woodland Pond, Sections 13 and 14; Bayhill Pointe, Section 14; Chesdin Ridge, Section A and a portion of Trents Farms; Chesdin Ridge, Section B; Lenox Forest at Riverdowns, Section 1; and Polo Place. Public hearing date of July 28, 2004 to consider amending an existing ordinance, which created the "Englewood Sewer Assessment District." Public hearing date of July 28, 2004 to consider adopting a resolution authorizing the county to contract debt and issue general obligation bonds and requesting the Circuit Court to order an election on the questions of contracting debt and issuing general obligation bonds to finance public improvements. Public hearing date of July 28, 2004 to consider adoption of an amendment to the Central Area Plan relating to the Chesterfield County Government Center and surrounding area of the county. Public hearing date of July 28, 2004 to consider an amendment to the Zoning Ordinance relating to lighting. Public hearing date of July 28, 2004 to consider amending the county's emergency response cost recovery ordinance to allow the county to recover additional costs and to permit restitution. Public hearing date of July 28, 2004 to consider acceptance and appropriation of a grant awarded by the Department of Criminal Justice Services for the Law Enforcement Terrorism Prevention Program Grant. Public hearing date of July 28, 2004 to consider amendments to the County Code relating to family divisions and vehicle storage yards. FY2004 year-end revenue and expenditure adjustments. 4 Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Request to quitclaim a portion of a storm water management system/best management practice easement across the property of Parker Homes, Incorporated. Request to quitclaim eight-foot and 16-foot sewer easements and ten-foot temporary construction easements across the property of Bon Secours - Saint Francis Medical Center, Incorporated. Request from Sunbelt Homes, Incorporated for permission to install a private sewer service within a private easement to serve property on Oxbridge Road. Request from Winifred G. Rogers, Trustee for permission for a satellite dish to encroach within a 50-foot unimproved right of way known as Applewood Lane. Request from Capitol Builders, Incorporated for permission for a proposed deck to encroach within a variable width drainage and sanitary sewer easement across Lot 17, Bayhill Pointe, Section 14. Request from Phillip W. Cox for permission to install a private water service within a private easement to serve property on Ferndale Avenue. Authorization to exercise eminent domain for the acquisition of easements for the Greenfield Drainage Project. Acceptance of a parcel of land for the extension of Walmart Way. Award of contract and transfer of funds for the Meadowville Technology Park L2 Industrial Access Project. Appropriation of Medicaid funds to address service needs at the Community Services Board. Appropriation of state and federal funds to address service needs at the Community Services Board. ADDED BY UNANIMOUS CONSENT Approved Acceptance of a parcel of land along the south right of way line of Centralia Road from Custis Montagu Cline, Michael Castle Cline and Anne Fitzhugh Cline. Approved Conveyance of Easement to Virginia Electric and Power Company for overhead and underground cable for the Hull Street Road Widening Project. Approved Approved Acceptance and appropriation of Virginia Department of Aviation Grant Funds for expanding the Airport Security System. Authorization for County Administrator to accept assignment of option agreements for 80 acres on Old Hundred Road and Genito Road and authorization for staff to initiate application for substantial accord for the use of the property as a high school site. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS Mr. Graham Rollings, Sr. addressed the Board of Supervisors regarding the cost of providing sewer service to Hunters Ridge Subdivision. REPORTS Accepted Report on Developer Water and Sewer Contracts; and a Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases. CLOSED SESSION A closed session was held pursuant to Section 2.2-371 l(A)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel pertaining to potential litigation involving the Chesapeake Bay Local Assistance Board. 7:00 P.M. SESSION Dr. Roy Foots, Pastor of New Direction Ministries gave the invocation. Eagle Scout David Patrick Heath led the Pledge of Allegiance. Adopted Adopted Adopted RESOLUTIONS AND SPECIAL RECOGNITIONS Resolution recognizing Mr. Barry Lynch for his heroic efforts. Resolution recognizing Mr. David Welchons for contributions to the Chesterfield/Colonial Heights Board of Social Services. Resolutions recognizing Mr. David Patrick Heath and Mr. Joseph Thomas Keeler, III upon attaining the rank of Eagle Scout. REQUESTS FOR MOBILE HOME PERMITS AND REZONINGS 02SN0238 Approved with conditions and proffered conditions In Matoaca Magisterial District, request of Douglas R. Sowers for amendments to Conditional Use Planned Development (Case 88S008) on 208.5 acres located on the east line of Otterdale Road, approximately 2,900 feet south of Gamecock Road. Tax IDs 716- 691-4229 and 718-691-6889 (Sheet 9). 03SN0329 Denied In Midlothian Magisterial District, request of Lewis W. Combs, Jr. and James F. Stephens for rezoning from Residential (R-40) to Residential (R-15) with Conditional Use Planned Development to permit exceptions to Ordinance requirements on 6.5 acres fronting on the south line of Robious Road, east of Sandhurst Lane. Tax ID 735-716-8642 (Sheet 2). 04SN0223 Approved with conditions In Bermuda Magisterial District, request of Randolph V. Artis for Conditional Use to permit a family daycare home in an Agricultural (A) District on 4.7 acres known as 13710 Harrowgate Road. Tax ID 790-644-9659 (Sheet 34). 04SN0234 Approved with proffered conditions In Matoaca Magisterial District, request of 360 Capital Partnership for rezoning from Agricultural (A) to Regional Business (C-4) of 1.0 acre fronting on the south line of Hull Street Road, approximately 870 feet east of Lonas Parkway. Tax ID 738-681-3505 (Sheet 16). 04SN0245 Approved In Bermuda Magisterial District, request of Cycle Systems, Inc. for Conditional Use to permit modular building lease, sales and service use on 32.7 acres fronting on the west line of Jefferson Davis Highway, south of Forest Lake Road. Tax IDs 799-643-9686 and 799-644-6544 (Sheet 34). 04SN0246 Approved with one proffered condition In Bermuda Magisterial District, request of Richmond Affordable Housing for rezoning from Multifamily Residential (R-MF) to Community Business (C-3) of 0.8 acre fronting on the west line of Jefferson Davis Highway, north of Bensley Commons Boulevard. Tax ID 790-679-Part of 0705 (Sheet 18). PUBLIC HEARINGS Adopted Amendments to the Subdivision and Zoning Ordinances relating to clarifications and corrections to various sections of the Zoning Ordinance as well as revisions to development standards. Adopted Amendment to the Tower Siting Policy and related Code amendments. Approved FY2005 through FY2010 Secondary Road Six-Year Improvement Plan; FY2005 Secondary Road Improvement Budget, as amended; Project Development Schedules for Chesterfield Road Fund, Regional Surface Transportation Program Fund, and Congestion Mitigation Air Quality Fund; designation of FY2005 Chesterfield Road Fund Projects and FY2004 Supplemental Chesterfield Road Fund Project; and transfer of funds. Approved Appropriation of funds in excess cell phone revenue for per diem payments at the Riverside Regional Jail. Approved Amendments to the FY2005 county and school budgets. The meeting adjourned at 9:55 p.m. until June 25, 2004 at 12:00 p.m. for a Growth Management Work Session at Virginia State University.