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07-28-2004 Board SummaryBoard of Supervisors Kelly E. Miller Edward B. Barber Remry Bush Hunrphrey R. M. "Dickie" Khrg, Jr. Arthur S. Warren County Administrator Lane B. Ranrsey Summary of Actions Taken by the Board on July 28, 2004 3:00 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS The Chesterfield Community Services Board was presented the Rehabilitation Accreditation Commission (CARF) certificate of accreditation for all mental health, mental retardation and substance abuse programs and services for a period of three years. Mr. Joseph McCauley, Refuge Manager for the U.S. Fish and Wildlife Service, presented a $5,130 check to the county, representing revenue sharing payments related to Presquile National Wildlife Refuge. Battalion Chief David Bailey provided details of the Determined Promise 2004 field exercise scheduled for August 6, 2004 to test the county's response to a terrorist event. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Mr. Robert L. Dunn, Environmental and Community Relations Manager, DuPont, upon his retirement. Adopted Resolution recognizing Deputy Chief Paul A. Shorter, Chesterfield Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution recognizing Career Detective Richard V. Reese, Police Department, upon his retirement. WORK SESSION A work session was held regarding proposed growth related legislation for the 2005 General Assembly. Approved Introduction of growth related legislative requests, as amended, at the 2005 General Assembly. DEFERRED ITEMS Deferred until March 9, 2005 Streetlight in the vicinity of 2405 Arrowfield Road. APPOINTMENTS Approved Appointment/reappointment of Mr. Marcus Childress, Ms. Diann DeLaPena, Mr. Jason Cannon, Ms. Virginia Fuller, Ms. Toral Gandhi, Ms. Sara Adcock, Ms. Cari Mueller, Mr. Devan Vaughan, Ms. Candace Rheinhart, Ms. Lynne Foote, Mr. Bryce Burton, Ms. Katy Greenly, Ms. Xuan Pham, Ms. Amanda Seymour, Ms. Stephanie Tompkins, Ms. Mary Conkright, Ms. Jennifer Barlow, Ms. Lauren Edwards, Ms. Katie Valentine and Ms. Sharon Cason- Card to serve on the Youth Services Citizen Board. Approved Appointment of Ms. Laura L. Hunter to serve on the Disability Services Board. STREETLIGHT COST APPROVALS Approved Streetlights as follows: at the intersection of Muirfield Drive and Nuttree Woods Drive; in the vicinity of 3815 Kingsland Road; and at the intersection of Battlecreek Drive and Erika Hill Drive. CONSENT ITEMS Adopted Resolution recognizing Mr. Phillip Department, upon his retirement. Mitchell, Purchasing Adopted Resolution recognizing August 3, 2004, as "National Night Out" in Chesterfield County. Adopted Resolution recognizing August 1-7, 2004, as "International Clown Week." Adopted Resolution recognizing Lieutenant Ralph E. Bartley, Police Department, upon his retirement. 2 Adopted Approved Approved Approved Approved Approved Approved Approved Approved Adopted Approved Approved Approved Approved Resolution requesting installation of a no parking sign in Monacan Hills Subdivision. Supplemental agreement to the existing design contract with The Design Collaborative for the Meadowdale Library expansion. FY2005 Chesterfield Community Services Board performance contract. State road acceptance of roads in Ashley Forest, Section C, a portion of; Ivyridge, Section A; Littlebury, Section 1; Oxley; Kings Farm at Riverdowns; and Lenox Forest at Riverdowns, Section 2. Transfer of funds from the Reserve for Capital Projects and from an existing capital project budget to finance pre-development studies for Cloverleaf Mall. Acceptance of grant and appropriation of funds for the Community Services Board to support prevention activities for parents and their children. Creation of two Senior Engineer positions, appropriation of funds in additional revenue, and public hearing date of August 25, 2004 to consider an ordinance amendment relating to an Environmental Engineering fee change. Authorization to adjust existing cash proffers in previously approved zoning cases by the Marshall and Swift Building Cost Index. Public hearing date of August 25, 2004 to consider the appropriation of Federal Title IV-E Revenue Maximization Funds. Resolution for changes in the Secondary System of State Highways due to the relocation of Hensley Road and construction of Springford Parkway. Acceptance of a parcel of land for the extension of Walmart Way from the Trustee for Sam's Real Estate Business Trust. Acceptance of two parcels of land for the extension of Walmart Way from Wesley C. Stigall, Jr. and Jeanne L. Stigall. Acceptance of a parcel of land for the extension of Walmart Way from Wesley C. Stigall, Jr. Acceptance of two parcels of land for the extension of Walmart Way from Virginia Electric and Power Company. Approved Acceptance of a parcel of land for the extension of Walmart Way from the Trustee for Wal-Mart Real Estate Business Trust. Approved Acceptance of two parcels of land for the extension of Walmart Way from Conreal, LLC. Approved Acceptance of a parcel of land along the west right of way line of Winterfield Road from Atack Properties, Incorporated. Approved Acceptance of parcels of land for Battery Dantzler Road and Battery Dantzler Court from Bermuda Triangle Property, LP. Approved Acceptance of a parcel of land for Oaklake Crest Way from William B. and Gene H. DuVal. Approved Request to aid Lanco Homes in the acquisition of offsite sewer and temporary construction easements for Bendahl Valley, Section A. Approved Acceptance of a parcel of land for the extension of Battery Dantzler Road from Archie L. Lynch. Approved Utility contract for Countryside Christian Church. Approved Utility contract for Foxfield Subdivision. Approved Request from Grant and Ebony Turner for permission for an existing deck to encroach within a 16-foot sewer easement across Lot 6, Cloverhill Estates. Approved Request from Henry A. and Linda O. Steinruck for an exception to the use of public water for a proposed residential structure located on Gregory Pond Road. Approved Request from Steven D. Barker and Teresa L. Harrison for permission to install a private sewer service within a private easement to serve property on Old Centralia Road. Approved Request from Breckenridge Associates LLC for concrete stairs and a concrete compacter pad to encroach within a 16-foot water easement across the property of Breckenridge Associates LLC. Approved Request from Daniel R. and Wendy R. Hermes for permission to install a private water service within a private easement to serve property on Bailey Bridge Road. Approved Request from Jerald Thomas Lipford to install a private sewer force main line within a private easement to serve property on Parker Lane. 4 Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Award of construction contract to Bryant Electric Company, Incorporated for the Bailey Bridge Force Main - Phase I county project. Award of construction contract to W. L. Hailey and Company, Incorporated for the Bailey Bridge Force Main - Phase II county project. Award of construction contract to National Gunite Incorporated for repairs to the Falling Creek Dam. Award of construction contract to Transdyn Controls, Incorporated for the Wastewater Supervisory Control and Data Acquisition (SCADA) System and transfer of funds. Change order number two for contract with Black and Veatch to complete the utility rate model. Renewal of lease of property for the Construction Management Office. Renewal of lease of property for the Office of the County Registrar. Conveyance of an easement to Virginia Electric and Power Company for the relocation of underground cable for the construction of a new parking lot at Robious Middle School. Transfer of District Improvement Funds from the Clover Hill District Improvement Fund to the School Board to purchase and install a message board at Providence Elementary School. Transfer of District Improvement Funds from the Clover Hill District Improvement Fund to the Chesterfield County Health Center Commission for the acquisition and placement of artwork. Transfer of District Improvement Funds from the Clover Hill, Dale and Midlothian District Improvement Funds to the Parks and Recreation Department for an after-school program at Chalkley Elementary School. Transfer of District Improvement Funds from the Clover Hill, Dale and Midlothian District Improvement Funds to the Senior Center, Incorporated. Transfer of District Improvement Funds from the Bermuda, Clover Hill, Dale, Matoaca and Midlothian District Improvement Funds to the Chesterfield County TRIAD Program. Approved Approved Transfer of District Improvement Funds from the Midlothian District Improvement Fund to the Police and Parks and Recreation Departments and to the School Board to defray the costs of the Midlothian Village Day Festival. Transfer of District Improvement Funds from the Bermuda, Dale, Matoaca and Midlothian District Improvement Funds to the Chesterfield County Health Center Commission to defray expenses for the operation and development of the "Festival For All Ages." ADDED BY UNANIMOUS CONSENT Approved Initiation of a zoning application at Chesterfield Industrial Park. REPORTS Accepted Report on Developer Water and Sewer Contracts; Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases; Report on Roads Accepted into the State Secondary System; and Substantial Accord Determination Report on Matoaca Middle School Annex (Case 04PD0316). 7:00 P.M. SESSION Reverend James Cowles, Pastor of Saint Ann Catholic Church gave the invocation. Eagle Scout David Caisse led the Pledge of Allegiance. COUNTY ADMINISTRATOR'S COMMENTS Ms. Debra Girvin, President Elect and Chair of the Governmental Relations Committee, Chesterfield Chamber of Commerce presented details on behalf of the Chamber's Site Plan Task Force of the Chesterfield County Site Plan Review Process Study. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing John Tyler Community College and the Wider Horizons Program for bringing Irish Exchange Students to Chesterfield County. Adopted Resolution recognizing Boy Scout Troop 862 for outstanding community service. Adopted Resolutions recognizing Mr. William Greer Harvey and Mr. David Gregory Caisse upon attaining the rank of Eagle Scout. REQUESTS FOR MOBILE HOME PERMITS AND REZONINGS 04SN0205 Deferred until August 25, 2004 In Matoaca Magisterial District, request of Theodore Balsamo for rezoning from Agricultural (A) to Residential (R-12) of 138.7 acres located south of Genito Road, west of Mount Hermon Road. Tax IDs 699-690-5223, 700-688-4363 and 701-689-Part of 1119 (Sheet 8). 04SN0226 De~rred until September 22, 2004 In Dale Magisterial District, request of Windsor Properties for rezoning from Agricultural (A) to Residential (R-12) of 7.6 acres located at the western terminus of Mistyhill Road. Tax ID 775-679- Part of 6282 (Sheet 17). 04SN0247 Approved with proffered conditions In Bermuda Magisterial District, request of Boze Investment, LLC for rezoning from Light Industrial (I-l) to General Industrial 0-2) of 2.0 acres fronting on the west line of Old Stage Road, north of West Hundred Road. Tax ID 803-656-2356 (Sheet 27). 04SN0248 Approved with proffered conditions In Bermuda Magisterial District, request of Branders Bridge LLC for rezoning from Agricultural (A) to Residential (R-12) of 86.9 acres lying off the western terminus of Cougar Trail. Tax IDs 791- 636-9012 and 791-635-Part of 3704 (Sheets 34 and 41). 04SN0249 Approved with proffered conditions In Bermuda Magisterial District, request of Greenbriar Development LLC for rezoning from Agricultural (A) to Residential (R-12) of 31.6 acres located on the north line of Heritage Drive, west of Harrowgate Road. Tax IDs 791-640-6935, 792-639-Part of 1731 and 792-640-Part of 5335 (Sheet 34). 04SR0250 Deferred until October 27, 2004 In Dale Magisterial District, request of Douglas J. and Deborah A. Hackman for renewal of Conditional Use Planned Development (Case 03SR0100) to permit office use and exceptions to Ordinance requirements in an Agricultural (A) District on 7.2 acres located on the west line of Newbys Bridge Road, south of Sunny Grove Road. Tax IDs 758-681-2847 and Part of 4279 (Sheet 17). 04SN0258 Approved In Bermuda Magisterial District, request of Robert Reid and Melody Reid for rezoning from Agricultural (A) to General Industrial 0-2) of 1.4 acres fronting on the west line of Happy Hill Road, north of Jefferson Davis Highway. Tax ID 800-632-3880 (Sheet 41). 04SN0259 Approved with proffered conditions 04SN0266 Approved with proffered conditions 04SN0283 Approved with one proffered condition 04SR0323 Approved with conditions In Midlothian Magisterial District, request of Weico, LLC for rezoning from Community Business (C-3) to General Business (C- 5) of 0.8 acre plus proffered conditions on an adjacent 0.9 acre tract currently zoned General Business (C-5), total of 1.7 acres, fronting on the west line of Turner Road, south of Midlothian Turnpike. Tax IDs 762-705-1190, 2994, 3285 and 3475 (Sheet 7). In Bermuda Magisterial District, request of Skinquarter Investments, LLC for rezoning from Agricultural (A) to Residential (R-12) of 22.5 acres located on the south line of Southcreek Drive, south of Jumping Mallard Place and Broadbill Drive. Tax ID 805-640-2659 (Sheet 35). In Clover Hill Magisterial District, request of JNB Company of Virginia, L.L.C. for Conditional Use to permit outside storage in a Community Business (C-3) District on 6.0 acres located off the north line of Hull Street Road, west of Winterpock Road. Tax ID 723-672-3645 (Sheet 15). In Bermuda Magisterial District request of Stephen Amos Miller, Jr. for renewal of Manufactured Home Permit 97SR0168 to park a manufactured home in a Residential (R-7) District on 0.9 acre located at 2651 Velda Road. Tax ID 794-666-2833 (Sheet 18). PUBLIC HEARINGS Adopted Amendment to the existing ordinance which created the "Englewood Sewer Assessment District." Re-adopted Amendment to the transient occupancy tax ordinance. Deferred until August 25, 2004 Resolution authorizing the county to contract debt and issue general obligation bonds and requesting the Circuit Court to order an election on the questions of contracting debt and issuing general obligation bonds to finance public improvements. Adopted Amendment to the Central Area Plan relating to the Chesterfield County Government Center and surrounding area of the county. Adopted Zoning Ordinance amendment relating to exterior lighting. Adopted Amendment to the county's emergency response cost recovery ordinance to allow the county to recover additional costs and to permit restitution. Approved Acceptance and appropriation of a grant awarded by the Department of Criminal Justice Services (DCJS) for the Law Enforcement Terrorism Prevention Program Grant. Deferred until January 26, 2005 Public hearing to consider ordinance amendments relating to family divisions and vehicle storage yards. The meeting adjourned at 8:51 p.m. until August 25, 2004 at 3:00 p.m. for the next regularly scheduled meeting in the Public Meeting Room.