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05-08-1996 PacketMeeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 Item Number: Page ~ of~ Subject: County Administrator's Comments County Administrator's Comments: CountyAdministrator: ~~¥f-/~/~ BoardAction Requested: Summary of Information: Ms. Holly Rice, Director of Instructional Support Services for the School Board, will be present to report to the Board regarding the progress of the the Partners in the Arts Program. Preparer: _~~~0.~ cD Faith L. Davis ~Yes Title: Clerk to the Board of Supervisors Attachments: No Studen'~ CHESTERFIELD COUNTY PUBLIC SCHOOLS Superintendent Thomas R. Fulghum To: Fro ITl: Date: Re: Board of Snpervisors Chesterlield County Itolly Rice, Director Instructioual Support Sen, ices Chcstcrlicld Count) Public Schools May 8, 19!)6 Status Report tbr Parmers in Ibc Arts Prqiect A t~,,v years ag(), thc lmblic, school systems and the independent schools in the Richmond metropolitan area came (ogethcr with area arts organizations aud individual artists to develop a plan that would facilitate thc integration of the arts across all discipliucs in K-12 curriculum. Under the leadership of thc Arts Council of Richmond, this plan, titled "Parmcrs in the Arts," evolved in such iunovativc ways that it: re. ccivcd the highest level of funding that thc National Endowment for the Arts granted in the Locals Program during the st)ring of 1994. Chesterfield County Public Schools has been al:fie to participate in this initiative through direct support from the Board of Supervisors, and as a result, the county schools have received a wide range of benefits, both directly and indirectly. As shown in the attached "report card," the activities associated with tile Partners pro. jeer take a variety of forzns: workshops, graduate classes, institutes, newsletters, showcase conferences and grant-funded projects. It is important to note that these experiences are furnished free to teachers; even the graduate classes at Virginia Commonwealth University are available lbr only a nominal materials [b.e. An important aspect of this participation, in addition to the instructional and curricular benefits is that these activities olt~r opportunities for Chesterfield's stair to meet, talk to aud network with prolkssionals in other localities. Also, two Chesterfield schools have been t~atured in Partners events: James River High School served as a site tbr one of the Showcase Contb. rences that targeted teachers from all over the Richmond metro area, and Robious Elementary School was one of the schools visited by Mr. Doug llerbert, Program Director tier thc Arts in Education Prograln of the National Endowment lbr the Arts, when he came to Richmond to check tile progress of the Parmers project. In the most recent round of grant applications, tbur ChesterIield schools were awarded funding, including Bellwood Elementary which received one of the largest grants ever given by Parmers: $12,640. The other winners were Alberta Smith--$1,700, Providence Elementary--S5,005 and the Renaissance program at Clover Hill ttigh School--$1,800. INSTRUCTIONAL SUPPORT SERVICES 2318 McRae Rosd · Richmond, Virginia 23235 (804) 560-2792 · FAX (804) 560-5709 · TDD (804) 748-1638 Equal Opportunity Employer Currently, Chesterfield has received ow~r $51,000 of direct services through Partners in the Arts and the uumber of teachers and administrators who have participated in specific activities and events is well over 200. In addition, there are literally hundreds of teachers and thousands of students who have been reached through the Partners' newsletter and who have benefitted because of the initiatives funded by Parmers grants. During the rest of this year Parmers will sponsor three workshops--one tbr special education teachers, one for the literary arts and one for principals. There also will be a two-week Summer Institute tbr the Arts itt the University of Richmond as well as the publication of an Artists Directory to be used as a resource for teachers. In addition, Partners will continue to assist teachers in the developlneUt of curriculum materials. In closing, I would like to thank the Board for timding the school system's participation in Partners in the Arts. This project has provided the opportunity to promote the arts as wonderful teaching and learning tools and has extended to teachers and studeuts alike the chance to increase their skills in the classroom. Also, Chesterfield County has becu able to showcase its strengths as it has worked in this parmership with surrounding localities. With your help, we are looking forward to continued participation in this groundbrcaking initiative. C' Thonlas R. Fulghum, Sul~crintclxdCnt Chesterfield Coumy Public Schools PAl_. NERS IN TIlE ARTS 1994-95 REI L,,~ 1 · I'rog,'ams aud Services by I'arlners iii the Arts for: CilES?'ERFIELD COUNTY PUBLIC SCItOOL$ Altendance Cost/Teacher Total Value Programs: Virginia Musemn Workshop 14 $16.70 $233.80 October 29, 1994 VCU Graduate Video Course 15 $520.o0 $7,8oo.o0 January-May, 1995 VCU Graduate Computer 11 $350.00 $3,850.00 October-December 1995 1995 Summer Institute 5 $348.00 $1,740.00 University of Richntond July 18-22, 1995 TOTAI~ 45 $13,~23.80 Funding Schools Received from l'artners in the Arts for Projects: · i~,obious Elementary · Enon, Harrowgate, Curtis & Gates Elemeularies · Ilellwood Elcmexlt;u'y · Alberta Smith Elemenlary · I'rovidence Elementary Clover llill Iligh School $ 3,600.00 $ 5,245.00 $12,640.110 $ 1,700.00 $ 5,005.00 $ 1,800.00 6 GRANTS TOTALING $29,990. O0 · February 1994 Couference at Mills E. Godwin ltigh School: 67 Attendees (principals targeted)x $50/person = $3,350 value · April 1995 Showcase at James River Iiigh School: 30 Attendees (teachet:v targeted) x $30/person = $900 value · I'artuers in the Arts Newsletters (biannually): Distributed to Chesterfield teachers and principals 3,300 copies x $1.00 = $3,330.00 value TOTAL I/ALUE = $7,580 · Three One-Day Teacher Workshops · 1996 Summer Institule · Ftml'lh Round Grants (beghmh~g February 1996) AI'IJsls I)i;'eclory e CtlrI'iCLIIHUl materials Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of i May ~: 1996 Item Number: 5oao Subject: Adoption of Resolution Recognizing Miss Laura Shelton, Miss Chesterfield 1996, For Her Contributions To Chesterfield County County Administrator's Comments: CountyAdministrator: ~'~ BoardAction Requested: Staff recommends that the Board of Supervisors adopt the attached resolution recognizing Mrs. Laura Shelton. Summary of Information: Preparer: .j~31~ ~.~ L~ Faith L. Davis Attachments: Yes ~ No Title: Clerk to the Board of SuDervisnr~ I# 002 RECOGNIZING MISS LAURA SHELTON FOR HER OUTSTANDING CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, the Chesterfield County Board of Supervisors wishes to recognize County citizens who undertake outstanding efforts for the betterment of their community; and WHEREAS, Miss Laura Shelton, Miss Chesterfield 1996 has volunteered a significant amount of time, effort, and energy to carry her message to the senior citizens of Chesterfield County; and WHEREAS, Miss Shelton, a full-time student and Senior at Virginia Commonwealth University, has given her time to promote her platform of Senior Wellness; and WHEREAS, Miss Shelton has developed the "10 Be Attitudes Of Senior Wellness" -- a motivational speech to enhance the well-being and quality of life of senior citizens in our community; and WHEREAS, Miss Shelton has represented, not only Chesterfield County, but the entire Miss America program, speaking on her program of Senior Wellness; and NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Miss Laura Shelton, Miss Chesterfield 1996 for her dedicated service and contributions to Chesterfield County and to the senior citizens throughout the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Miss Shelton and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 Item Number: Page ___~ of_~_~ 5oB. Subject: Resolution Recognizing May 6-12, 1996 as "Volunteer Emergency Families for Children Week" County Administrator's Comments: - BoardAction Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request from the Volunteer Emergency Families for Children organization for the Board to adopt a resolution recognizing the week of May 6-12, 1996 as "Volunteer Emergency Families for Children Week." A representative from the Volunteer Emergency Families for Children organization will be present to accept the resolution. See Attached. Preparer: Faith L. Davis Attachments: Yes D No Title: Clerk to the Board of Supervisors # 00,4 RECOGNIZING MAY 6-12, 1996 AS "VOLUNTEER EMERGENCY FAMILIES FOR CHILDREN WEEK'w WHEREAS, Volunteer Emergency Families for Children (VEFC) is a Statewide volunteer network of caring families who provide support and practical assistance to runway, abused, neglected, and homeless youths in Virginia; and WHEREAS, VEFC was started in 1979 by the combined efforts and support of the Virginia Council of Churches, the Virginia Department of Social Services, and the Virginia Department of Corrections with the goal of diverting runaway, homeless, abused, neglected, and status offender youths from the State's foster care and juvenile justice systems whenever feasible; and WHEREAS, VEFC is a private, non-profit agency with twenty-six local chapters serving over forty-seven communities across the Commonwealth which, in 1995, served 813 at-risk children and youth, providing over 2,431 days of volunteer service by trained volunteer families and 5,914 hours of tutoring/mentoring service, resulting in a considerable savings to Virginia taxpayers; and WHEREAS, the members of VEFC exemplify the spirit of volunteerism and are to be appropriately recognized for their dedicated work and efforts to make the youth of our Commonwealth responsible and law-abiding. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes May 6-12, 1996 as "Volunteer Emergency Families for Children Week" and calls this recognition to the attention of its citizens. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 Item Number: Page __~of1 8.B.l.b. Subject: Resolution Recognizing Ms. Susan Winiecki for Her Contributions to Chesterfield County County Administrator's Comments: CountyAdministrator: BoardAction Requested: Adoption of the attached resolution. Summary of Information: Kenneth N. Perrotte Attachments: Yes ~-] No Title: Director of Public Affairs May 8, 1996 Resolution of Appreciation Susan Winiecki WHEREAS, Susan Winiecki has been covering Chesterfield County as a reporter for the Richmond Times-Dispatch since February of 1993; and WHEREAS, Ms. Winiecki's coverage of the county has been characterized by thorough, professional reporting; and WHEREAS, Ms. Winiecki has been active in numerous professional news organizations, including the Society of Professional Journalists; and WHEREAS, Ms. Winiecki has served as President of Virginia Press Women; and WHEREAS, Ms. Winiecki has received numerous awards in journalism for articles including coverage of Chesterfield County; and WHEREAS, Ms. Winiecki has accepted the position of Editor, RIC~MO~D Magazine. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors commends Ms. Susan Winiecki on her accomplishments and professionalism and wishes her well in her new endeavors at RIChMOnD magazine. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 Item Number: Page i of 2 8 .B.12. Subject: Donation of $1,000 in Matoaca District Three Cent Road Funds to Virginia State University for Sheryl Busch Memorial Scholarship County Administrator's Comments: CountyAdministrator: BoardAction Requested: Approval by the Board of a donation of $1,000 to Virginia State University to be used to create a memorial scholarship in the name of Sheryl Busch Summary of Information: The Matoaca District Supervisor has requested that $1,000 be transferred from the Matoaca Three Cent Road Fund and donated to Virginia State University for the purpose of establishing a scholarship fund in the name of Sheryl Busch. Ms. Busch grew up in Ettrick and was a medical student at Kingstown Medical College on the island of St. Vincent in the West Indies. Last year Ms. Busch drowned during an attempt to rescue an 8 year-old boy who was swimming off the southern shore of St. Vincent. She was recognized earlier this year by the prime minister of St. Vincent for her courage. The County is specifically authorized by state law to make donations for the operation of state-supported colleges and universities. Va. Code Section 23-3.1. The County has previously made donations to Virginia State University to establish scholarship funds. In order to create the Sheryl Busch Memorial Scholarship, the $1,000 donation would be conditioned on Virginia State University using the money for this purpose. Preparer:~¥? fa,~o ,~Y3~(/~c{ Title: Director ,~/J am e s SCegmaier Attachments: ~-] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 BUDGET AND MANAGEMENT COMMENTS: Use of $1,000 from the Matoaca Three Cent Account will leave a balance of $27,786. 091 Meeting Date: k/lm~ R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA !996 Item Number: 1_ _f 1_ Page __o __ Subject: Work Session on Shrink-Swell Damage Grant Program and "Notice of Violations" for the Building Code County Administrator's Comments: CountyAdministrator: BoardAction Requested:, Summary of Information: In response to a request from a member of the Board on April 18, 1996, Mr. Ramsey sent the Board a shrink-swell grant program that is similar to a tax abatement program for older homes. In addition, we will explain the revised enforcement process for "Notices of Violation" for Building Code violations. (See attachment.) Preparer: , Title: Steven L. Micas Attachments: Yes ~ No County Attorney 13884.1(13734.1;1370]1~ COUNTY OF CHESTERFIELD VIRGINIA MEMO TO: FROM: DATE: RE: The Honorable Members of the Board of Supervisors Lane B. Ramsey, County Administrator~ May 1, 1996 Notice of Violation Policy Last Monday, the State Board of Housing withdrew its amendment to the building code passed in January providing that Notices should only be served within the criminal statute of limitations. That withdrawal did not properly follow the legal procedures set forth in the Administrative Process Act. Nevertheless, the public has been informed that the regulation has been withdrawn, and its withdrawal was reported in the Richmond Times-Dispatch last Tuesday. All building officials will be receiving a notice of the regulation's withdrawal in the next few days. Obviously, building officials will follow the instructions of the Board of Housing and will treat the regulation as if it has been properly withdrawn. Given these circumstances, we are changing our policy to require Notices of Violation to be served for all building code violations currently known to exist in homes, irrespective of whether the statute of limitations has expired. We are scheduling a work session for the May 8 Board meeting to explain these changes to you. Over the next few weeks, the Building Official will be writing all Citizens Assistance Program homeowners requesting the opportunity to inspect their homes to determine whether they currently contain building code violations. Since we cannot inspect these homes without the homeowners' permission, we will send them a form granting us permission that they can sign and return to us in a stamped, self-addressed return envelope. This inspection process is necessary for two reasons. First, both the Chesterfield Circuit Court and our local building code appeals board have ruled that Notices of Violation should not be served unless the violations currently exist. Therefore, we need to determine whether any violations that were identified in CAP engineering reports have been corrected. Second, many of the CAP reports O07 Mr. Lane B. Ramsey May 1, 1996 Page 2 do not describe actual building code violations. We will need to inspect these homes to determine whether violations exist at all. In this regard, it is important to note that our local building code appeals board has ruled that prior to 1988, the building code did not require special construction methods in shrink-swell soil. Accordingly, homes in the CAP that were built prior to 1988 (all but approximately 75 CAP homes) will not be in violation of the building code unless a non-shrink-swell soil related violation is found, such as improperly constructed footings or footings of insufficient thickness. 0505:13880.1 BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT ARTHUR S. WARREN, VICE CHAIRMAN CLOVER HiLL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY B, HUMPHREY MATOACA DISTRICT EDWARD B, BARBER MIDLOTHIAN DISTRICT CHESTERFIELD cOUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 MEMORANDUM TO: FROM: The Honorable Members of the Board ()f Supervisors Lane B. Ramsey, County Administrator DATE: April 18, 1996 RE: Shrink-Swell Damage Grant Program LANE B. p. AMSEY C~UNTY AtMINIST~ATOR At the April 10 Board meeting, Mr. Barber requested that staff prepare an assistance program for homeowners with foundation damage caused by shrink-swell soil that would be similar to the tax relief program that the Board is now considering for renovations to homes that are 15 years old or older. State law does not currently allow direct tax relief for homeowners with shrink-swell damage. However, the grant program that is outlined in the attachment to this memo would provide a legally permissible method to provide a similar level of assistance for shrink-swell repairs to that proposed under the tax relief program for older homes. We will present this program to you on April 24 during County Administrator comments. If you decide to consider the idea further, you may vote at that time to add an item to the agenda to set a public hearing. We would then prepare an ordinance and schedule a public hearing for June 12, which is als() the date when the public hearing for the tax abatement program is scheduled. If the Board implements the program as proposed, the annual cost of the program would be minimal. The program as proposed would run for 13 years (homeowners would have five years to apply, and receive a maximum eight year grant). The program cannot be expanded to include grants for other types of home damage, because state law does not allow public funds to be used to repair private residences unless the damage was caused by shrink-swell soil. §15.1-37.3:9, Code of Virginia, 1950, as amended. In addition to this program, as directed by Mr. Barber, staff will place an item with the Board's 1997 legislative program seeking an amendment to state law that would allow localities to provide direct tax relief for shrink-swell damaged homes similar to the current tax abatement statute. Attachment (}5(}5:13734.1 005 1996 SHRINK-SWELL DAMAGE GRANT PROGRAM Requirements for Eligibility 1. Engineer must certify, under seal, that foundation damage was caused by shrink- swell soil. *3. *8. Foundation damage must have been repaired, with final repair inspection approved by Building Inspection Department and certificate by engineer that repair has corrected shrink-swell related structural problems. Homeowner must pay $50 application tee te enter l~regram anl fill eut application which releases County frem any liai~ility f,r Homeowner must produce itemized bill from repair contractor which certifies that homeowner has paid the total repair cz)st and which specifies each element of repair work, the cost for each element of repair work and the total repair cost. All homeowners with shrink-swell soil damage would be eligible. Not limited to CAP participants. All homeowners who repaired homes after January I, 1992 would be eligible for grant. In order to be eligible for grant, statutory foundation warranty for home (currently five years) must have expired. Homeowner's out of pocket foundation repair expenses must exceed 15% of actual value of home in order to receive grant. If home is eligible for tax abatement program, homeowner is not eligible for grant. Grant Terms *1. Homeowner receives a grant equal to one percent of the rel~air c~st l~ai~l I~y the homeowner to repair home foundation. Examl~l*: Rel~air cost = $25,0# x 1% = $255.0! 0505:13703.1 *2. o *6. Grant amount would be paid for eight successive years. Amount of grant would vary with tax rate. Example: $250.00 x 8 yrs = $2,000 (8% of repair cost) Repair cost includes only the cost of constructing the repair. Grant amount would be capped at the amount of out of pocket repair expenses actually paid by homeowner. Grant is personal to homeowner. Homeowner may assign grant to subsequent purchaser of home if he desires to do so. Grant program to have a five year sunset. Repairs must be completed and application filed within five years of adoption of program. Grant beyond first year would be subject to annual appropriation of Board of Supervisors, as required by law. These provisions have been adapted from the tax abatement program to provide for the assistance under the grant program to be as comparable as possible to the assistance provided by the tax abatement program. 0505:13703.1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 ltemNumber: Page 1 of ~_._ 7. ect: DEFERRED NOMINATION/APPOINTMENT Ad Hoc Study Commission for the Financing and Construction of a New Juvenile Courts Building County Administrator's Comments: CountyAdministrator: BoardAcfion Requested: Nomination/Appointment of members to serve on the Ad Hoc Study Commission for the financing and construction of a new Juvenile Courts Building. Summary of Information: At the March 27, 1996 Board of Supervisors meeting, the Board of Supervisors established the Ad Hoc Study Commission. On April 24, 1996 the Board of Supervisors added two additional consumer representatives so that a consumer representative will be appointed for each district. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board. Nominees are voted on in the order in which they are nominated. See Attached. Prepare~~ t~'/~~~/~/~/~ Tft~: Deputy County Administrator for Bradford S. Hammer Management Services I # 0~ Attachments: Yes [--] No The following persons are interested in serving on the Ad Hoc Study Commission: Chesterfield County Bar Ms. Mary Duty Executive Secretary of the Virqinia Supreme Court Ms. Kathy L. Mays Chesterfield Business Council Mr. Thomas McKinley Mr. Willis P. Blackwood Consumer Representatives Mr. Warren D. Chapman - Dale District. Mrs. Lorraine Waddill - Clover Hill District Mr. John O'Brien - Midlothian District Dr. Loretta Braxton - Matoaca District Dr. Leigh Hagan - Bermuda District Meeting Date: May 8, 1996 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page AGENDA Item Number: 8. A. 1 of~ Subject: Nomination and Appointment of Mt. Henry Black to Fill Vacancy on Riverfront .Project Committee County Administrator's Comments: CountyAdministrator: BoardAction Requested: Nominate and appoint Mr. Henry Black to fill the vacancy on the Riverfront Project Committee. Summary of Information: Mr. McHale, Bermuda District Supervisor, requests the Board of Supervisors appoint Mr. Henry Black to fill a vacancy on the Committee that will assist with the preparation of the Riverfront Plan. On November 9, 1994, the Board of Supervisors established and made initial appointments to the Riverfront Project Committee. Recently, a member representing Allied Signal Corporation resigned. Mr. Henry Black will assume the duties of representing Allied Signal Corporation on the Riverfront Project Committee. · Jac s~;~f Attachments: ~-~ Yes No Title: Director of Planning C:AGENDA/2MAY896 J# 0J. 4 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 Item Number: Page 1 of ~- 8.B.l.a. Subject: Resolution Recognizing the Weekend of May 10-11, 1996 as "Drug and Alcohol-Free Among the Teen and Adult Population of Chesterfield County" County Administrator's Comments: BoardAction Requested: Adoption of the attached resolution. Summary of Information: Mr. Daniel has requested the Board adopt a resolution recognizing the weekend of May 10-11, 1996 as "Drug and Alcohol- Free Among the Teen and Adult Population of Chesterfield Count~" See Attached. Preparer: Faith L. Davis Attachments: Yes ~] No Title: Clerk to the Board of Supervisors RECOGNIZING THE WEEKEND OF I~Y 10-11, 1996 AS "DRUG AND ALCOHOL-FREE AMON~ THE TEEN AND ADULT POPULATION OF CHESTERFIELD COUNTY" WHEREAS, the two highest risk nights for teens are prom and graduation, with some parents seeming to condone parties where alcohol and drugs are available; and WHEREAS/ students need an alternative to drugs and alcohol to which they can and will say "YES"; and WHEREAS, in 1995, over 350 schools and communities in Virginia participated in Operation Prom/Graduation's alcohol and drug-free parties for students; and WHEREAS, many parents of Meadowbrook High School Juniors and Seniors, with financial support from the local and surrounding business community, are working to provide alternative "no alcohol or drugs" parties following the Meadowbrook High School Prom on May 10, 1996; and WHEREAS, communities all over Virginia are reaching in many ways to their young people with love and concern, encouraging them to "Celebrate Life". NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors declares the weekend of May 10-11, 1996 as "Drug and Alcohol-Free Among the Teen and Adult Population of Chesterfield County." AND, BE IT FURTHER RESOLVED, that adults be encouraged to provide a positive, no alcohol and drugs example for our youth, particularly at the high risk times of prom and graduation, in an effort that we not only change lives, but save them. 03.6 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 ItemNumber: Page 1 of_L_ 8.B.1.¢. Subject: School Board FY1996 Third Quarter CIP Revisions County Administrator's Comments: CountyAdministrator:__ BoardAction Requested: The School Board requests the Board of Supervisors approve the attached resolution to increase appropriations in the School Capital Improvements Fund by $305,000 to cover estimated construction management costs. Summaryoflnformafion: A third-quarter capital improvements program budgetary review was presented to the School Board on April 18, 1996. Only minor adjustments were required in this review. The salaries of the employees managing the CIP are charged to one project as they are expended. To accurately reflect the cost of each individual project, however, these costs need to be coded as management services in the individual projects on a time- worked basis. The cost estimate for FY1996 is $305,000 and requires an additional appropriation. Attachments: Yes D No Superintendent 01.9 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Thursday evening, Apdl 18, 1996, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Dianne E. Pettitt, Chairman James R. Schroeder, D.D.S., Vice-Chairman Elizabeth A. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. RESOLUTION WHEREAS the school CIP management expenses need to be budgeted in one center in the School CIP Fund in order to provide accurate payroll records; and WHEREAS these charges need to be reflected in each individual project in order to determine the actual cost to date of each project; NOW THEREFORE BE IT RESOLVED, that on motion of Mr. Trammell, seconded by Mr. Woottoq, the School Board does hereby request the Board of Supervisors to increase appropriations in the School Capital Improvement Fund by $305,000 to budget for School ClP management expenses. Pat Bartlam, Clerk to the School Board Thomas R. Fulghum, Supedr~t~dent a copy teste CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 8, 1996 Item Number: Bud.qet and Mana.qement Comments: In the past the salaries and operating expenditures for construction management personnel have been charged to one project center and covered with bonds and/or interest earnings in the School Construction Fund. In order to capture the true total cost of construction management time spent on each project, the School Board will now be billing out construction management charges to each active project on a monthly basis. The salaries and operating costs for the construction management personnel will remain in a center in the School Construction Fund and will be funded with revenue from charges to projects up to the actual dollar amount spent in that respective month. Funding for these construction management charges was built into the last two VPSA sales when the projects' costs were estimated; and, therefore, no increase will occur in the projects. For accounting purposes, the only increase that is needed is for recordation of construction management revenue in the Construction Fund in the amount of $305,000. This is to cover construction management personnel and operating expenditures for October, 1995 through June 30, 1996. P re P are r:, ~/m~e'~¢~cT~g mai e r Title: Director, Budget and Manaqement Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA M~y 8, 1~6 Item Number: 1 Af 1 Page __. w $.B.l.d. Subject: School Board FY1996 Third Quarter Appropriation' Revisions County Administrator's Comments: CountyAdministrator: BoardAction Requested: The School Board requests the Board of Supervisors approve the attached resolution to increase appropriations in the Storeroom and Warehouse Operations Internal Service Fund by $400,000. Summary of Information: School Board staff presented the third-quarter budget review to the School Board on April 18, 1996. The only revision required at this time is an increase in appropriations for the Storeroom and Warehouse Operations Internal Service Fund. Sales to schools and departments alike have been greater than originally anticipated for this fiscal year and there is a need to increase appropriations in this fund by $400,000 at this time. The FY97 appropriation for this fund was adjusted at the approved stage to hopefully avoid any need for an additional appropriation next year. Preparer: ~~~omas~ Attachments: Yes ~-~ No Title: Superintendent VIRGINIA: At a regular meeting of the Chesterfield County School Board held Thursday evening, April 18, 1996, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Dianne E. Pettitt, Chairman James R. Schroeder, D.D.S., Vice-Chairman Elizabeth B. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. RESOLUTION WHEREAS sales in the Storeroom and Warehouse Service Fund created August 1, 1993, have been greater throughout this fiscal year than had been anticipated; and, WHEREAS an additional appropriation is needed to cover purchases in order to continue operations until the end of this fiscal year; NOW THEREFORE LET IT BE RESOLVED, that on motion of Mr. Trammell, seconded by Mrs. Davis, the School Board does hereby request the Board of Supervisors to increase the Storeroom and Warehouse Services Fund estimated Sales revenue and the appropriation by $400,000 due to increased sales during fiscal year 1996. a copy teste Pat Bartlam, School Board Clerk Thomas R. Fu~~-~g'h ~ m~, ~e n d e nt CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 8, 1996 Item Number: Budget and Manaqement Comments: Staff recommends approval of the School Board request to increase appropriations in the Storeroom and Warehouse Fund in the amount of $400,000. This increase in the budget will more accurately reflect the anticipated sales for FY96. Preparer: ~~-~'~-~ / James,~,J. L. blegmaler Title: Director, Budget and Manaqement Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 1 8.B.l.e. Subject: Adoption of Resolution Recognizing May 11, 1996 as "Heads Up. Helmets On. Safe Biking Day" County Administrator's Comments: BoardAction Requested: Staff recommends that the Board of Supervisors adopt the attached resolution recognizing May 11, 1996 as "Heads Up. Helmets On. Safe Biking. Day" Summary of Information: Preparer: Fa~t~h'~L. k~ 'ay m~s [ ~ Title: Attachments: Yes ~-~ No Clerk to the Board RECOGNIZING MAY 11, 1996 AS "HEADS UP. HELMETS ON. SAFE BIKING DAY" WHEREAS, May 11, 1996 has been declared "Heads Up. Helmets On. Safe Biking Day"; and WHEREAS, bicycle crashes are a major cause of death and injury among children in the United States; and WHEREAS, more than 900,000 children, under age 14, are treated for bicycle-related injuries each year in hospital and emergency rooms, as well as other settings; and WHEREAS, another 600 children, under age 14, die from bicycle- related injuries each year; and WHEREAS, more than 80 percent of these children suffer head trauma; and WHEREAS, in most communities, a small percentage of children wear bicycle helmets properly and head injuries are preventable because helmets reduce the risk of serious head injury by 85 percent and brain injury by 88 percent; and WHEREAS, "Heads Up. Helmets On. Safe Biking Day" offers communities, organizations, and citizens an opportunity to establish a viable partnership in traffic safety and injury prevention by increasing public awareness of the lifesaving benefits of wearing bicycle helmets and using other bike safety practices that can prevent needless injuries and deaths. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes May 11, 1996 as "Heads Up. Helmets On. Safe Biking Day". AND, BE IT FURTHER RESOLVED, that the Board of Supervisors encourages its citizens to observe this day by participating in area neighborhood educational centers to enhance the proper use of bicycle helmets and other bike safety practices, with the goal of reducing injuries and deaths on the roadways. CHESTERFIELD CouNTY BOARD OF SUPERVISORS AGENDA Item Number: Date: ~ Page 3_of_L 8.B e. _Subiect_: Adoption of Resolution Recognizing May 11, 1996 as ,,Heads Up. Helmets On. Safe Biking Day" ~~strator's Comments: BoardAcfion Requested:. staff recommends that the Board of supervisors adopt the attached resolution recognizing May 11, 1996 as ,,Heads Up. Helmets On. Safe Biking. Day" Summary of Information Preparer: Attachments: Y~s ~-~ No Title: Clerk to the Board RECOGNIZING MAY 11, 1996 DS ""HEADS UP. HELMETS ON. S~FE BIKING D~Y"" WHEREAS, May 11, 1996 has been declared "Heads Up. Helmets On. Safe Biking Day"; and WHEREAS, bicycle crashes are a major cause of death and injury among children in the United States; and WHEREAS, more than 900,000 children, under age 14, are treated for bicycle-related injuries each year in hospital and emergency rooms, as well as other settings; and WHEREAS, another 600 children, under age 14, die from bicycle- related injuries each year; and WHEREAS, more than 80 percent of these children suffer head trauma; and WHEREAS, in most communities, a small percentage of children wear bicycle helmets properly and head injuries are preventable because helmets reduce the risk of serious head injury by 85 percent and brain injury by 88 percent; and WHEREAS, "Heads Up. Helmets On. Safe Biking Day" offers communities, organizations, and citizens an opportunity to establish a viable partnership in traffic safety and injury prevention by increasing public awareness of the lifesaving benefits of wearing bicycle helmets and using other bike safety practices that can prevent needless injuries and deaths. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes May 11, 1996 as "Heads Up. Helmets On. Safe Biking Day". AND, BE IT FURTHER RESOLVED, that the Board of Supervisors encourages its citizens to observe this day by participating in area neighborhood educational centers to enhance the proper use of bicycle helmets and other bike safety practices, with the goal of reducing injuries and deaths on the roadways. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of 2 Meeting Date: May 8, 1996 8.B.2. Item Number: Subject: Consideration of an application for the continuation of the Intensified Drug Enforcement Assistance Fund grant from the Department of Criminal Justice Services (DCJS) for its third and final year. County Administrator's Comments: County Administrator: Board Action Requested: The Police Department requests permission to apply for a DCJS grant which would provide continued funding for the Intelligence Analyst position in its last year. Summary of Information: In order to develop strategic and tactical intelligence designed to describe major crime problems, identify those persons engaged in major drug related criminal activity, and to provide other components with the necessary data to investigate and interdict organized criminal activity, funding assistance is requested for the continuation of a full time Intelligence Analyst plus related expenses. The total cost is $53,944. The County's 25% match is $13,483 and would allow the department to apply for $40,461 in grant funding. The County match of funds is not included in the Police Department FY97 budget. This is the last year for this grant. Preparer:~E.~~-?~% Title: Chief of Police an, Jr. Attachments: Yes ~lNo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 2 Meeting Date: Bud.qet and Mana.qement Comments: Item Number: This grant application is for the final year of a three year grant to provide funding for an Intelligence Analyst position. If received, the grant would require Chesterfield to fund 25% of the cost of the program. The Police Department estimates the cost of the program will be $53,944. If DCJS accepts this figure, the local cost would be $13,486 and the amount received from the state would equal $40,461. Funding for the local match will be identified from within the Police Department's FY97 budget. No new cost to the general fund may be presented. Preparer: ~_.~'rnes//Ji L. Stegmaier Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 8, 1996 Item Number: 8.B.3. Subject: Lease Agreements for Community Policing offices in the Meadowdale and the Bermuda Run/Tinsberry Trace communities. County Administrator's Comments: County Administrator: Board Action Requested: Approval of lease agreements for offices in Meadowdale and Bermuda Run/Tinsberry Trace for the Community Policing Program. Summary of Information: Office space in the Meadowdale and Bermuda Run/Tinsberry Trace areas would serve as a base for our officers to interact with and provide an even better quality of service to the citizens of the communities, through their Community Policing efforts. The offices would be used to perform interviews, make phone calls, prepare reports, allow for planning, and store community policing equipment. Preparer :'%~}~?/b~ ~/~' Uon'el J. E. Pittman, Jr. Attachments: [-~ Yes No Title: Chief of Police Meeting Date: CHESTERFIELD COUN~IY BOARD OF SUPERVISORS AGENDA Page ~- of~__ May 8, 1996 Item Number: 8.B. 4. a. Subject: Set a public hearing to consider an ordinance to create four new voting precincts and to move the polling place for two existing precincts. County Administrator's Comments: County Administrator: ~ BoardAction Requested: Set a public hearing for June 12 to consider the attached ordinance. Summary of I n formation: The Registrar is proposing to create four new voting precincts to alleviate overcrowding at polling places in precincts with over 3,000 registered voters. In addition, two polling places are to be moved to locations that will be more convenient for voters. Maps showing the proposed new precincts are attached. follows: The proposed changes are as BERMUDA A new precinct, Iron Bridge, would be created from the western portion of Ecoff voting precinct. The polling place for Iron Bridge precinct would be Carver Middle School. Preparer: The polling place for Dutch Gap precinct would be moved to Marguerite Christian Elementary School in response to voter complaints about inadequate parking and lighting at the current polling place, Enon School Annex. Attachments: ~,~ ........ ~--~ , .,..~.,,.,.,,r,::..,~, } Title: Steven L. Micas Yes ~--]-No County Attorney 0507:1_3845.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) CLOVER HILL A new precinct, Monacan, would be created from the eastern portion of Smoketree voting precinct and the western portion of Reams voting precinct. The polling place for Monacan precinct would be Monacan High School. DALE No changes are proposed for Dale at this time. However, Jacobs precinct is becoming overcrowded and the Registrar proposes to split Jacobs precinct next year when a polling place is identified for a new precinct. MATOACA A new precinct, Deer Run, would be created from the western portion of Bailey Bridge voting precinct. The polling place for Deer Run precinct would be Clover Hill Library. A new precinct, Spring Run, would be created from the northwestern portion of Bailey Bridge voting precinct and from the northeastern portion of Winterpock voting precinct. The polling place for Spring Run precinct would be Smith Elementary School. MIDLOTHIAN The polling place for Robious precinct would be moved to James River High School from Robious Elementary School. There are two reasons for this change. First, Robious Elementary and Robious Middle School, which are located next to each other .are both currently polling places f/)r adjacent voting precincts. This has created confusion for voters, who frequently gO to the wrong polling place. Moving this polling place will alleviate that confusion. Second, projected growth in Robious precinct indicates that James River High School will be a more central and convenient polling place for this precinct in the long run. If the Board approves these changes, they must be submitted to the United States Department of Justice (DO J) for pre-clearance before they can be implemented. DOJ has a period of 60 days in which to act on the pre-clearance submission. Staff anticipates that all of these changes would be implemented before the general election this November. 0607:13845.1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 3 of 3 Bud,qet and Mana.qement Comments: During the FY97-98 budget process, the General Registrar identified the need to open additional polling locations in order to accommodate anticipated increases in the number of voters in Chesterfield. The FY97-98 budget was adopted to include additional funding to enable the Registrar to open four new polling locations. This funding included $7,000 for part time salaries and operating expenses, and $35,500 for capital (ballot counting machines and other hardware). The total increase in appropriation of $42,500 should be sufficient to cover the costs associated with opening the new precincts and polling locations. Preparer: ~ J L Stegmaier ,~z/?~m(l~' J. L. Stegr Title: Director1 Budget and Manaqement BERMUDA DISTRICT Split Ecoff Precinct (108). Create Iron Bridge Precinct (11,1) located at Carver Middle School, 12400 Branders Bridge Road. MATOACA DISTRICT Split winterpock Precinct (306) and Bailey Bridge Precinct (315). Create Deer Run Precinct (302) to be located at Clover Hill Library, 6701 Deer Run Drive. Create Spring Run Precinct (316)to be located at Alberta Smith Elementary School, 13200 Bailey Bridge Road. ~arler 612~ CLOVER HILL DISTRICT Split Smoketree Precinct (406) and Reams Precinct (408). Create Monacan Precinct (407) located at Monacan High School, 11501 Smoketree Drive. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD., 1978, AS AMENDED, BY AMENDING AND ADDING SECTION 7.1-2 RELATING TO PRECINCT BOUNDARIES AND POLLING PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7.2 of the Code of the Count_ of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 7.1-2. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: BERMUDA MAGISTERIAL DISTRICT 0 0 0 Ecoff Voting Precinct: Commencing at the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of r,.~.,~:~ r~ .... ~ tc,.,~ r, .... ,~ ~A~ Chalklev Road (State Route 632);· thence ~,,,,,.,.,.,~l.~,'~: ...... ,.~.o~,* ..... ,*l,~va~" northwardly, along the center line of r,~.+....,;~ ,:,....a tc+~+~ r,....+~ ~A~ .....+;...,; .... c+..,~ r,..,,+~ '~'~ Chalkle¥ Road (State Route 632) to its intersection with n,a r,.~.+.-o,;o ,:,....a /c+.~+.~ ,:,~.,.,.~ nno~ Centralia Road (State Route 145, continuing as State Route 717); thence eastwardly along the center line of Centralia Road (State Route 145, continuing as State Route 717) to its intersection with Old Centralia Road (State Route 609); thence southwardly along the center line of Old Centralia Road (State Route 609) to its intersection with West Hundred Road (State Route 10); thence westwardly along the center line of West Hundred Road (State Route 10) to its intersection with Harrowgate Road (State Route 144); thence southwardly along the center line of Harrowgate Road (State Route 144) to its intersection with Happy Hill Road (State Route 619); thence westwardly along the center line of Happy Hill Road (State Route 619) to its intersection with Branders Bridge Road (State Route 625); thence northwestwardly along the center line of Branders Bridge Road (State Route 625) to its intersection with Iron Bridge Road (State Route 10); thence westwardly ................. ., along the center line of Iron Bridge Road (State Route 10) to its intersection with r~.,.~:~ ............... t~...a ~c,~,~ ..... Route 44-53 Chalkley Road (State Route 632), the point and place of beginning. The voting place for Ecoff Voting Precinct shall be Ecoff Elementary School, 5200 0505:13'758.1 1 - Ecoff Avenue. o o o Dutch Gap Voting Precinct: u~-;-";"" Commencing at the point where the center line of Proctor's Creek intersects the boundary line between Henrico County and Chesterfield County; thence along said boundary line as it meanders eastwardly with the James River to its intersection with U.S. Interstate 295; thence southwardly along the center line of U.S. Interstate 295 to its intersection with Enon Church Road (State Route 746); thence westwardly along the center line of Enon Church Road (State Route 746) to its intersection with the Seaboard Air Line Railroad right-of-way; thence northwardly and westwardly along the center line of said right-of-way to its intersection with the Seaboard Coast Line Railroad right-of-way; thence westwardly along the center line of this right-of-way to its intersection with Ramblewood Drive (State Route 617); thence southeastwardly along the center line of Ramblewood Drive (State Route 617) to its intersection with Rebel Ridge Road (State Route 1093); thence westwardly along the center line of Rebel Ridge Road (State Route 1093) to its intersection with Walthall Drive (State Route 1090); thence southwardly along Walthall Drive (State Route 1090) to its intersection with Ruffin Mill Road (State Route 746); thence southeastwardly along the center line of Ruffin Mill Road (State Route 746) to its intersection with Ashton Creek; thence along the center line of Ashton Creek as it meanders westwardly to its intersection with U.S. Interstate 95 (Richmond-Petersburg Turnpike); thence northwardly along the center line of U.S. Interstate 95 (Richmond-Petersburg Turnpike) to its intersection with Proctor's Creek; thence eastwardly along the center line of Proctor's Creek to it intersection with the boundary line between Henrico County and Chesterfield County, the point and place of beginning. The voting place for Dutch Gap Voting precinct shall be r:.~_ ^ ..... co~.~ ~=o-~A kq~4~g-4~g~ Margaurite Christian Elementary_ School, 14801 Woods Edge Road. Iron Bridge Voting Precinct: Commencing at the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of Centralia Road (State Route 145); thence eastwardly along the center line of Centralia Road (State Route 145) to its intersection with Chalkley Road (State Route 632); thence southwardly along the center line of Chalkley Road (State Route 632) to its intersection with Iron Bridge Road (State Route 10); thence westwardly and northwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Centralia Road (State Route 145), the point and place of beginning. The voting place for Iron Bridge Voting Precinct shall be Carver Middle School, 12400 0505:13758.1 - 2 - 038 Branders Bridge Road. 0 O 0 MATOACA MAGISTERIAL DISTRICT O O O Winterpock Voting Precinct: ~ Commencing at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the boundary line between Chesterfield County and Amelia County as said line follows the Appomattox River in a southeastwardly direction to its intersection with the western line of Nooning Creek as flooded by Lake Chesdin; thence northwardly along the western line of Nooning Creek and then along the center line of Nooning Creek; thence continuing northwardly leaving Nooning Creek to the southern terminus of Second Branch Road (State Route 653); thence northwardly along the center line of Second Branch Road (State Route 653) to its intersection with Beach Road (State Route 655); thence ~ westwardly along the center line of Beach Road (State Route 655) to its intersection with r~..~,.~.~...~ ....~..~ ~-~.~c+~+~ D~..+~.~..~ ~"W~ Baldwin Creek Road (State Route 730); thence northwardly along the center line of ~"~"~..~ --~ w.~.~c~*~ ~..,~..~.~ ~..;~ Baldwin Creek Road (State Route 730). to its intersection with c~; .... ~,., ~ ~c,~,~ ~,,,~ ~ U.S. Route 360 (Hull Street ................... & ................ /, ence westwar a on e center line of U.S. Route 360 (Hull Street Road) to its intersection with the bounda~ line between Chesterfield County and ~elia County, the point and place of beginning. The voting place for Winterpock Voting Precinct shall be Bethia United Methodist Church, 14512 Beach Road. O O O Bailey Bridge Voting Precinct: Commencing at the point where the center line of t to Swift Creek intersects with nT~...+~, c~;.~ ~... ~ ~c+~+~ D~..+~ 562) idg ........ ~ .... ~ .......... ~ ........... Bailey Br e Road (State Route 654); thence .... *~ ..... . . o ........... j southwestwardly along the center line of ~,~ ~;~. ~..~ ~.~ ~c,~,~ ~..,~ ~m Bailey Bridge Road (State Route 654) to its intersection with Spring Run Road (State Route 654); thence eastwardly along the center line of Spring Run Road (State Route 654) to its intersection with Hensley 0505:13758.1 3 - 02,9 Road (State Route 659); thence southwestwardly along the center line of Hensley Road (State Route 659) to its intersection with Beach Road (State Route 655); thence eastwardly along the center line of Beach Road (State Route 655) to its intersection with Qualla Road (State Route 653); thence northeastwardly along the center line of Oualla Road (State Route 653) to its intersection with Swift Creek; thence following Swift Creek as it meanders in a westwardly direction to its intersection with U.S. r, .... .~ ~r.~ (Hull c~ Road) Bailey Bridge Road (State Route 654) ~' ...... ~ ................../, the point and place of beginning. The voting place for Bailey Bridge Voting Precinct shall be Bailey Bridge Middle School, 12501 Bailey Bridge Road. o o o Deer Run Voting Precinct: Commencing at the point where the center line of Baldwin Creek Road (State Route 730) intersects the center line of U.S. Route 360 (Hull Street Road); thence eastwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Swift Creek; thence southwardly along the center line of Swift Creek to its intersection with Spring Run Creek; thence along the center line of Spring Run Creek as it meanders southwardl¥ to its intersection with North Spring Run Road (State Route 654); thence eastwardly along the center line of North Spring Run (State Route 654) to its intersection with Spring Run Road (State Route 662); thence eastwardly along the center line of Spring Run Road (State Route 662) to its intersection with Hensley Road (State Route 659); thence southwestwardly along the center line of Hensley Road (State Route 659) to its intersection with Beach Road (State Route 655); thence westwardly along the center line of Beach Road (State Route 655) to its intersection with Baldwin Creek Road (State Route 730); thence northwardly along the center line of Baldwin Creek Road (State Route 730) to its intersection with U.S. Route 360 (Hull Street Road), the point and place of beginning. The voting place for Deer Run Voting Precinct shall be Clover Hill Library,, 6701 Deer Run Drive. Spring Run Voting Precinct: Commencing at the point where the center line of Spring Run Creek intersects Swift Creek; thence eastwardly along the center line of Swift Creek to its intersection with Bailey Bridge Road (State Route 654); thence southwardly along the center line of Bailey Bridge Road (State Route 654) to its intersection with Spring Run Road (State Route 654); thence northwestwardly along the center line of Spring Run Road 0505:13758.1 - 4 - (State Route 654) to its intersection with North Spring Run Road (State Route 662); thence northwardly along the center line of North Spring Run Road (State Route 662) to its intersection with Spring Run Creek; thence northeastwardly along the center line of said creek to its intersection with Swift Creek, the point and place of beginning. The voting place for Spring Run Voting Precinct shall be Alberta Smith Elementary_ School, 13200 Bailey Bridge Road. CLOVER HILL MAGISTERIAL DISTRICT 0 0 0 Smoketree Voting Precinct: ~ Commencing at the point where the center line of Lucks Lane (State Route 720) ,asher-e~ intersects with Falling Creek; thence eastwardly along Lucks Lane (State Route 720) to its intersection with r, ..... ~t, .....r~na fc~n~ c,~..+~ ,:~-~ ................ ~ .............. j the Commonwealth Natural Gas Pipeline easement; thence northwardly along the center line of said pipeline to its intersection with Gordon School Road (State Route 2776); thence eastwardly along the center line of Gordon School Road (State Route 2776) to its intersection with Smoketree Drive (State Route 2770); thence eastwardly along the center line of Smoketree Drive (State Route 2770) to its intersection with Courthouse Road (State Route 653); thence northwardly and eastwardly along the center line of Courthouse Road (State Route 653) to its intersection with hhe-eem~ gee-~ Edenberry Drive (State Route 2560); thence westwardly along the center line of Edenberry Drive (State Route 2560) to its intersection with t~e center line cf Farnam Farnham Drive (State Route 2561); thence northwardly along the center line of Farnum Farnham Drive (State Route 2561) to its intersection with an unnamed tributary of Falling Creek; thence along tkis said tributary as it meanders southwestwardly and meets Falling Creek; thence southwardly along the center line of Falling Creek to its intersection with Lucks Lane (State Route 720), the point and place of beginning. The voting place for Smoketree Voting Precinct shall be Gordon Elementary School, 11701 Gordon School Road. Monacan Voting Precinct: Commencing at the point where the center line of Lucks Lane (State Route 720) intersects with the Commonwealth Natural Gas Pipeline easement; thence northwardly along said easement to its intersection with Gordon School Road (State 0505:13758.1 - 5 - 041 Route 2776); thence northeastwardly along the center line of Gordon School Road (State Route 2776) to its intersection with Smoketree Drive (State Route 2770); thence eastwardly along the center line of Smoketree Drive (State Route 2770) to its intersection with Courthouse Road (State Route 653); thence northwardly along the center line of Courthouse Road (State Route 653) to its intersection with Reams Road (State Route 647); thence eastwardly along the center line of Reams Road (State Route 647) to its intersection with Marbleridge Road (State Route 1825); thence southwardly along the center line of Marbleridge Road (State Route 1825) to its intersection with Clearlake Road (State Route 1421); thence southwardly along the center line of Clearlake Road (State Route 1421) to its intersection with an unnamed tributary, of Falling Creek; thence southwardly along said tributary_ to its intersection with Dakins Drive (State Route 688); thence westwardly along the center line of Dakins Drive (State Route 688) to its intersection with Courthouse Road (State Route 753); thence northwardly along the center line of Courthouse Road (State Route 753) to its intersection with Lucks Lane (State Route 720); thence eastwardly along the center line of Lucks Lane (State Route 720) to its intersection with the Commonwealth Natural Gas Pipeline easement, the point and place of beginning. The voting place for Monacan Voting Precinct shall be Monacan High School, 11501 Gordon School Road. Reams Voting Precinct: Commencing at the intersection of the center line of r, ~ Marbleridge Road (State Route 1825) and the center line of Reams Road (State Route 647); thence ..... *~* ..... ................ v eastwardly along the center line of Reams Road State Route 647) to its intersection with the center line of South ~ch Road (State Route 672); thence northwardly along the center line of South ~ch Road and North ~ch Road (State Route 672) to its intersection with tSe center linc, cf U.S. Route 60 (Midlothian Turnpike); thence eastwardly along the center line of U.S. Route 60 (Midlothain Turnpike) to tSe center line ¢f its intersection with Providence Road (State Route 687); thence southwardly along the center line of Providence Road (State Route 687) to its intersection with t~e center linc cf Reams Road (State Route 647); thence northwestwardly along the center line of Reams Road (State Route 647) to its intersection with tSe center line 'cf Rosegill Road (State Route 2588); thence southwestwardly along the center line of Rosegill Road (State Route 2588) to its intersection with *~.,~ .... ~,.~.*~ ~:"~.,~ ,,~v Adkins Road (State Route 672);. thence southwardly along the center line of Adkins Road (State Route 672) to its intersection with ~ Dakins Drive (State Route 688); thence westwardly along the center line of Dakins Drive (State Route 688) to its intersection with the center !!ne Courthouse Road an unnamed tributa~ of Falling Creek; thence northwardly along the ~.+~ ,: c ~ ..... ,~ ...... ~a ,~ said tributa~ to its intersection with Clearlake Road (State Route 1421); thence northwardly along the center line of Clearlake Road (State Route 1421) to its intersection with Marbleridge Road (State Route 1825): 0505:13758.1 6 - thence northwardly along the center line of Marbleridge Road (State Route 1825) to its intersection with Reams Road (State Route 647), the point and place of beginning. The voting place for Reams Voting Precinct shall be Reams Road Elementary School, 10141 Reams Road. O O O MIDLOTHIAN MAGISTERIAL DISTRICT Robious Voting Precinct: 0 O 0 ~ Commencing at the point where the center line of Salisbury Road (State Route 902) intersects the center line of Robious Road (State Route 711); thence in a northwestwardly direction for approximately 1,015 feet to an intersection with the terminus of Gray Oaks Lane; thence northwestwardly along the center line of Gray Oaks Lane to its intersection with Powderham Lane; thence along the center line of Powderham Lane to its terminus; thence continuing in a straight line for approximately 90 feet to an intersection with Twin Team Lane; thence along the center line of Twin Team Lane to its terminus; thence continuing in a straight line from said terminus for about 620 feet to its intersection with Robious Road (State Route 711); thence northwestwardly along the center line of Robious Road (State Route 711) to its intersection with the boundary line between Chesterfield County and Powhatan County; thence along such boundary line to its intersection with the boundary line between Chesterfield County and Henrico County; thence eastwardly along such boundary line to its intersection with the boundary line between Chesterfield County and the City of Richmond; thence southwardly along such boundary line to its intersection with West Huguenot Road (State Route 147); thence westwardly along the center line of West Huguenot Road (State Route 147) to its intersection with Big Oak Lane (state Route 815); thence northeastwardly along the center line of Big Oak Lane (State Route 815) to its intersection with Castlestone Road (State Route 4080); thence northwardly along the center line of Castlestone Road (State Route 4080) to its intersection with Castle Hill Road (State Route 4081); thence northwestwardly along the center line of Castle Hill Road (State Route 4081) to its intersection with Robious Crossing Drive (State Route 832); thence southwardly along the center line of Robious Crossing Drive (State Route 832) to its intersection with Polo Parkway; thence southwardly along the center line of Polo Parkway to its intersection with Robious Road (State Route 711); thence northwestwardly along the center line of Robious Road (State Route 711) to its intersection with Salisbury Drive (State Route 902), the point and place of beginning. The voting place for Robious Voting Precinct shall ~'~ ...................... r~.~.: .... r~ .... ,..~.j School, o~m t>,.~.: .... ,'-, .... ;"" ~;"~ High ....................... ~ ..... James River School, 3700 James River Road. 0505:13758.1 - 7 - 0 0 0 That this ordinance shall become effective immediately upon adoption. 0505:13758.1 044 Meeting Date: May 8, !996 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page ~__..of ~_._ 8.B.4 .b. Subject: Set Public Hearing to Consider a Zoning Ordinance Amendment Permitting the Planning Director Grant Administrative Variances County Administrator's Comments: to ¢ounty.axlminiatrator: ~~? ~_/,,'/.~_ BoardAction Requested: The Planning Commission and staff recommend that the Board of Supervisors set June 12, 1996, for a public hearing relative to amending the Zoning Ordinance to permit the Planning Director to grant administrative variances. Summary of Information: The Zoning Ordinance currently allows the Director of Planning to consider setback variances up to a maximum of two (2) feet. All other variances are considered by the Board of Zoning Appeals (BZA). The 1995 General Assembly passed legislation allowing localities to consider all setback variances administratively. Administrative variances offer a customer service advantage in that they can be processed in approximately twenty-one (21) days versus approximately sixty (60) days for requests to the BZA. This is important to many applicants since the need for variances is frequently noted when an existing house is sold and closings will be delayed pending the approval of a variance. The BZA supports this concept and, on April 18, 1996, the Planning Commission recommended approval of the attached zoning ordinance amendment which will allow the director of planning to consider setback variances of up to ten (10) feet or fifty (50) percent administratively. Approximately sixty (60) percent of the variances considered by the BZA over the past three (3) years could be considered administratively under this recommendation. All larger setback variances will continue to be considered by the BZA. ~homas E. JacobsoOJ - Attachments: Yes ~-~ No Director of Planning C:AGENDA/4MAY896/gok # O45 10~ I~U ~ June 12, 1996 BOS AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 21.1-15.1 AND 21.1-281 RELATING TO ADMINISTRATIVE VARIANCES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1)That Section 21.1-15.1 of the Code of the Count. of Cheste~eld, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-15.1. Director of planning; authority to grant administrative variances. (a) At the time an application is submitted, the applicant shall elect whether to seek an administrative variance as set forth in this section or whether to seek a variance as set forth in section 21.1-14 of this chapter. If the applicant fails to make such an election, his application will be processed under the procedure set forth in this section. (b) The director of anning may grant an administrative variance,,.-~' ,,,.,~ inor¢ ,,,,.,, ~,., k.~J ,~, from any building setback requirement contained in this chapter. No such administrative variance shall be authorized by the director of planning unless he makes the following findings in writing: hardship; (1) That the strict application of the ordinance requirement would produce undue (2) That such hardship is not shared generally by other properties in the same zoning district and the same vicinity; and (3) That the authorization of such administrative variance will not be of substantial detriment to adjacent property and that the character of the zoning district will not be changed by the granting of the administrative variance. (c) Any application for an administrative variance described in this section shall be made in accordance with the provisions of section 21.1-16. (d) The director of planning, or his agent, shall, at least ~ fourteen (14) days before acting on any application made pursuant to this section, post on the land or building involved a notice of the application as follows: O46 (1) The notice shall be posted at reasonable intervals along streets abutting the subject property or, if there is no abutting street, then at the proposed public street entrance to the property. The notice shall be posted in locations so as to be reasonably visible from public roads. (2) The validity of any action on an application shall not be affected by the unauthorized removal of a notice which has been duly posted in accordance with this section. (e) The director of planning or his agent shall send written notice of an application made pursuant to this action to adjacent property owners by registered, certified or first class mail L~,, acting on any.,p[,,~uu,,---" --" ....... ,,,,~u~-'- },m~u,~,~ ~u ..,~ ~u~,,,. The "date of notice" shall be the date the notice ~ The notice shall specify that the director of planning will approve or disapprove the application not less than frmrleen-O~ twenty-one (2B days after the date of~.o,,,,~,,,,,---' .... '--' .... notice If such written notice is provided by first class mail, the director of planning or his agent shall make affidavit that such notice has been sent and lhall filed such affidavit with the application. (fl If any adjacent property owner objects to the application, in writing, prior to the date the director of planning renders the decision on the application, the application shall be transferred to the board of zoning appeals for a decision. (-f)fg~ The director of planning shall approve or disapprove an application made pursuant to this section not less than fvm'teerr'O~ twenty-one (21) days after the date of submissivn notice of the application. (-g-)(h) Any appeal of the final decision of the director of planning on an application for an administrative variance shall be made to the eireuit-em~ board of zoning appeals of the county pursuant (2) That Section 21.1-281 of the Code of the Count. of Cheste~eld, 1978, as amended, is amended and reenacted to read as follows: Section 21.1-281. Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: OOO ti] [IIU iStllL, I. ~[JIJII~tmLIUII Ol [llU UIUIIIiUIk~U I[&lUllGlll~llt WDtlIU IYltY[lU~a~ UIIUtl~ llfllU3111lJ~ 047 Variance, Administrative: A variance from any building setback rex].uirement which may be granted by the director of planning with the following restrictions: (1) the amount of the variance shall be limited to a maximum of ten (10) feet or fifty (50) percent of the required setback, whichever is greater, and (2) the director of planning must find in writing that: a. the strict application of the ordinance rex!uirement would produce undue hardship; b. such hardship is not shared generally by other properties in the same zoning district and the same vicinity; and c. the authorization of such variance will not be of substantial detriment to adjacent property, and the character of the zoning district will not be changed by the granting of the variance. 000 (3) That this ordinance shall become effective immediately upon adoption, Meeting Date: May 8, 1996 CHESTERFIELD COUNTY BOARD OF sUpERVISORS AGENDA Item Number: Page 1 of 1 8.B.4.c. Subject: Set Public Hearing to Consider a Zoning Ordinance Amendment Reducing Setbacks for Certain Lots in Agricultural (A) Zoning Districts. County Administrator's Comments: BoardAction Requested: The Planning Commission and staff recommend that the Board of Supervisors set June 12, 1996, for a public hearing amending the Zoning Ordinance by reducing setbacks for certain lots in Agricultural Zoning Districts. Summary oflnformation: On March 13, 1996, the Board of Supervisors adopted a Zoning Ordinance Amendment that, among other things, reduced the setbacks for Agricultural (A) zoned lots if a variance had been granted to allow a residence to be constructed on a lot that did not front on a public road. Subsequent to the Planning Commission's action on the March 13, 1996 amendment, Staff received a building permit to enlarge a home that did not, but should have, benefitted from the amendment. Prior to 1976, the County allowed the construction of a home on a lot without public road frontage by right (no variance was needed). Since a variance was not required and has not been granted for the lot in question, the March 13, 1996 ordinance amendment will not allow the reduced setback. Without the reduced setback, the addition cannot be constructed unless the Board of Zoning Appeals grants a setback variance. The attached Zoning Ordinance Amendment will provide the same setbacks for agricultural lots where the home was legally constructed without public road frontage prior to April 28, 1976 as are currently allowed if the home was built on or after April 28, 1976 with a variance. ,) Prepare~: '~'~vO~-~ ~,-~;.',..~O~/5-~,,., Jaclb, bson ' Thomas E. Attachments: Yes ~ Title: No Director of Planning C:AGENDA/1MAY896/gok AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 21.1-129 RELATING TO AGRICULTURAL DISTRICT REQUIRED CONDITIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21.1-129 of the Code q£ the County. of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: The conditions specified in this section shall be met in the A District. (a) Percentage of Lot Coverage: Same as specified for R-88 District. (b) Front Yard: Each lot shall have a front yard having a depth of not less than one hundred fifty (150) feet. (c) Side Yard: Same as specified for R-88 District. (d) Corner Side Yard: Same as specified for R-88 District. (e) Rear Yard: Same as specified for R-88 District. (f) Required Lot Area: Each primary structure, together with accessory structures, hereafter erected shall be located on a lot having an area of not less than forty-three thousand five hundred sixty (43,560) square feet and a width of not less than one hundred fifty (150) feet. (g) Exemptions: (i) The requirements of this section shall not apply to any lot of record created prior to May 26, 1988. Lots exempted by this subsection shall comply with the requirements of section 21.1-70, except that each lot shall have a front yard having a depth of not less than one hundred (100) feet. (ii) The front, side, comer and rear yard requirements of this section shall not apply when a variance has been granted authorizing a dwelling on a lot without public road frontage:, or when the existing dwelling was constructed on a lot without public road frontage prior to the April 28. 1976 requirement for public road frontage, Lots exempted by this subsection shall comply with the front, side, corner and rear yard requirements of section 21.1-70. (iii) Any addition to a primary structure shall be set back from the ultimate right of way at least the same distance as the primary structure or the required front yard setback whichever is less. In the event that the primary structure is set back less than forty (40) feet from the ultimate right of way, then the addition shall be required to be set back at least forty (40) feet from the ultimate right of way. (2) That this ordinance shall become effective immediately upon adoption. 05O Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1990 Item Number: Page ___~of2 $.B.4.d. Subject: Set a public hearing to consider amending the County's Weed Control Ordinance (§ 10-19.1) regarding: 1) notice requirements, 2) collection procedures, and 3) the penalty for violation cOf the Q;dirlarlc~.. , ounty a~amlmstrator's Comments: CountyAdministrator: BoardAction Requested: Recommend that a public hearing be scheduled for the June 12, 1996 regular meeting to consider amendments to the County's Weed Control Ordinance (§ 10-19.1). Summary of Information: The County's Weed Control Ordinance was originally enacted in 1977. Historically, weeds and other uncontrolled vegetation on private property which violate the Ordinance have generated approximately 500 citizen complaints per year. Many of these complaints involve the same properties year after year. The proposed changes to the Ordinance, outlined below, are intended to reduce repeat violations of the Ordinance and to maximize recovery of the costs incurred by the County in enforcing the Ordinance. Notice Requirements The current Ordinance requires that a notice be sent to the property owner by certified mail, return receipt requested. The property owner has ten (10) days from the receipt of the notice to mow his property. Occasionally, the return receipt is not returned after mailing, which indicates that the owner has not received the notice. This makes it difficult to recover the County's cost of cutting the property since notice to the owner is required by state law. The proposed amendment allows for mailing or hand-delivery of the notice and is consistent with the state enabling legislation (Va. Code § 15.1-11). Preparer: Steven L. Micas Attachments: Yes ~-~ No Title: County Attorney 1514:13366.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of Summary of Information: (Continued) Collection Procedures The collection procedures can be utilized to enforce the lien created by unpaid assessments on a parity with liens imposed for unpaid real estate taxes and would be administered by the Treasurer's Office. The additional language will make the County's collection mechanism consistent with the language of the state enabling legislation. Misdemeanor Violation Currently, there is no criminal penalty for violating the Ordinance. Va. Code § 15.1-11 provides that violation of the Ordinance can be classified as a Class 4 misdemeanor (maximum $250 fine upon conviction). Staff believes this penalty would encourage repeat offenders to comply with the Ordinance. The Board should note that the Ordinance only applies to vacant property. At present, there is no statutory authority for the County to mow weeds or grass on occupied property. Va. Code § 15.1-11.01, which allows such mowing in certain circumstances, is not applicable to Chesterfield County. In the past, certain occupied properties have been cut by the County. A bill to eliminate the distinction between mowing on vacant and occupied property created by Va. Code § 15.1-11 failed in this year's General Assembly. In order for the County to regulate the cutting of grass or weeds on occupied property, the Code of Virginia needs to be amended. Staff will place an item on the County's proposed 1997 legislative program for the Board's consideration. The Health Department, Parks and Recreation, Treasurer's Office and the Building Official all concur on these changes. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 10-19.1 RELATING TO UNLAWFUL CONDITIONS OF WEEDS, SHRUBBERY, TREES AND OTHER VEGETATION GENERALLY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-19.1 of the Code of the Count_ Of ChesterfieM, 1978, as wnended, is amended and reenacted to read as' follows: Sec. 10-19.1. Unlawful conditions of weeds, grass, shrubbery, trees and other vegetation generally. (a) (1) It shall be unlawful for the owner of any vacant developed or undeveloped property, including such property upon which buildings or other improvements are located, within the boundaries of platted subdivisions or any other areas zoned for residential, business, commercial or industrial use in the county to permit to remain thereon, any grass, weeds, brush or other noxious uncontrolled vegetation in excess of eighteen (18) inches in height. (2) It shall further be unlawful for the owner of any lot or parcel of land to permit to grow or remain thereon any hedge, shrub, tree or other vegetation, the limbs, branches or other parts of which overhang, extend or protrude into any street, sidewalk or public alley in a manner which obstructs or impedes the safe and orderly movement of persons or vehicles thereon, or in the case of trees, when the dead limbs or branches thereof are likely to fall into or across such street or sidewalk, thereby endangering such persons and vehicles. (3) Upon remedying any such unlawful condition, the owner shall dispose of such vegetation in such a manner as to eliminate any potential fire hazard. O53 (b) Whenever the county administrator, or the official designated by him, has determined by reports, inspections or otherwise, that any such unlawful condition in fact exists, he shall notify the owner of the land upon which the violation exists to cut or cause to be cut the grass, weeds, brush or other uncontrolled vegetation within such reasonable time as is specified in the notice. Such notice shall be in writing, shall be delivered by hand or mailed to the last known address of the owner and shall be complied with by such owner. If such grass, weeds, brush or other uncontrolled vegetation are not cut within the required time, the county official designated by the county administrator shall cause them to be cut and the costs and expenses thereof, including an administrative handling charge of thirty-five dollars ($35.00), shall be billed to the property owner and if not paid shall be added to and collected in the same manner as the real estate tax on such property. The county administrator or his designee shall certify, the costs and expenses to the treasurer of the county, who shall collect such amount; and if such amount shall remain unpaid for a period of sixty (60) days, then the treasurer of the county shall certify such charges as being unpaid to the clerk of the circuit court of the county, who shall maintain a record book of such delinquent costs and expenses on file in the records of the clerk's office. Every. charge authorized by this section as a result of a violation of paragraph (a)(1) with which the owner and lien holder of any such property shall have been assessed and which remains unpaid shall constitute a lien against such property ranking on a parity with liens for unpaid local taxes and shall be enforceable in the same manner as provided in Articles 3 and 4 of Chapter 39 of Title 58.1 of the Code of Virginia, as amended. (c) Any owner who violates Sec. 1(I-19.1 (a)(1) shall be guilty of a Class 4 misdemeanor. (2) That this ordinance shall become e#kctive immediately upon adoption. 1314:12733.4 054 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 Item Number: Page ~___of 2 8.B.4.e. Subject: Set Public Hearing for a Zoning Ordinance Amendment Relative to Development Standard Waivers County Administrator's Comments: County Ad ministrator: ~/7~ ~/~,~ BoardAction Requested: Staff recommends the Board of Supervisors set June 12, 1996, for a public hearing relative to a Zoning Ordinance Amendment regarding development standard waivers. Summary oflnformation: The intent of a development standard waiver is to allow relief from uniform development standards based on unique circumstances° The ordinance, as currently written, contains findings the Planning Commission must make to grant a modification to or waiver from a typical development standard in those areas where the Board of Zoning Appeals does not have the authority to grant a variance. These findings have proven difficult to make, even in cases where staff and the Commission support the request. This amendment is designed to continue to require compliance with the County's high quality development standards except in unusual situations. The most significant portions of this amendment are: Section 21.1-12.1 (b) .... change the language allowing the Planning Commission to grant a waiver from "...make the following five (5) findings" to "...considers and determines substantial compliance with all of the following factors", ~ · J~obson Attachments: Yes [~ No Title: DirEctor of P]annina C: \DATA\AGEANDA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Section 21.1-12.1 (b) (1) . . allow the Commission to consider the condition of "nearby ~r~perties" in granting or denying a request~ and Section 21.1-12.1 (e) (2) . . . the Commission may not grant a request if "ordinary" financial considerations are the principal reason for the requested modification. On March 19, 1996, the Planning Commission unanimously recommended approval of the attached Zoning Ordinance Amendment. # O56 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 21.1-12.1 RELATING TO MODIFICATIONS TO DEVELOPMENT STANDARDS AND REQUIREMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21.1-12.1 of the Code of the Count. of Cheste~eld, 1978, as amended, is amended and reenacted to read as follows: See. 21.1-12.1. Planning commission may grant modifications to development standards and requirements. (a) Except for those development standards or requirements which must be modified by the granting of a variance, a conditional use or a rezoning, the planning commission may grant modifications, with or without conditions, to development standards or requirements specified in this chapter. The planning commission shall fix a reasonable time for the hearing of an application under this section and decide the same within sixty (60) days. (b) No modification to a development standard or requirement shall be authorized by the planning commission unless it considers and determines substantial compliance with all of mak~ the following factors, ~ Cxndhags: (i) By reason of the exceptional narrowness, shallowness, size or shape of the specific piece of property or nearby pro~rties or by reason of exceptional topographic conditions or other ~xtram-dimry exceptional situation or condition rrf ~ such ~ propertyies, the strict application of the terms of this chapter would effectively prohibit or unreasonably restrict the use of the property. (2) The granting of such modification will alleviate a clearly demonstrable hardship as distinguished from a special privilege or convenience, and such hardship is not shared generally by other properties in the same zoning district and the same vicinity. (3) The modification will not be injurious to the use and enjoyment of adjacent property owners; will not diminish or impair property values within the neighborhood; will not change the character of the district; and will not be detrimental to or endanger the public health, safety, or general welfare. (4) The condition or situation of the property concerned or the intended use of the property is not of so general or recurring a nature as to make reasonably practicable the formulation of a general regulation to be adopted as an amendment to this chapter. The granting of such modification will allow the pro_iect to comply with the adopted Comprehensive Plan, (c) In authorizing a modification, the planning commission may impose conditions regarding the location, character and other features of the proposed structure or use as it may deem necessary to the public interest; and it may require a guarantee or bond to remain in effect until compliance with such conditions has been met. (d) The planning commission shall not grant more than the minimum necessary modification to the appropriate development standard or requirement to resolve the hardship. The planning commission shall not grant a permanent modification to a standard or requirement if a temporary modification will suffice. A temporary modification may be granted if the planning commission determines that permanent compliance will be obtained in a future phase of development. (e) The planning commission shall not grant a modification to any development standard or requirement if.' (1) The granting of the modification will constitute the granting of a variance, special exception, conditional use or a rezoning. (2) ~ Ffinancial considerations are the principal reason for the requested modification. (3) The modification amends a property-specific condition imposed by the board of supervisors or the board of zoning appeals unless such condition specifically grants such modification authority to the planning commission. The applicant created the condition or situation generating the need for the modification and the applicant has not exhausted all other practicable solutions to the problem, including but not limited to the acquisition of additional property., the elimination or redesign of structures, or the reduction of development density.. (f) In the event the applicant disagrees with the final decision of the planning commission, he may file a written appeal with the circuit court within sixty (60) days of that decision. In addition, adjacent property owners may appeal the final decision of the planning commission by filing a written appeal with the circuit court within sixty (60) days of that decision. Adjacent property owners' appeals shall be limited to conditions which directly affect the property owners and include acc~s, utility locations, buffers, conditions of zoning, architectural treatment, and land use transitions. The court shall fix a reasonable time for hearing of the appeal. During this period the director of planning shall not approve any applicable site plan, building permit or record plat. (2) This ordinance shall become effective immediately upon adoption. 1014:11803.1 Devstdl5 058 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meeting Date: May 8, 3_996 Item Number: 8.B. 5.a. Subject: Approval of Utilities Contract for Huguenot Ridge Huguenot Hundred) - Contract Number 90-0241 County_ Administrator's Comments: County Administrator: I2~ Board Action Requested: (Formerly Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary_ of Information: This project includes 3940 L.F.± of 12" off-site water line which will provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to receive a refund for a portion of this off-site extension. Developer: Contractor: G.B.S. Holding Coastline Contractors, Inc. Preparer: Contract Amount: Estimated Total - Total Estimated County Cost: Water (Off-Site) (Refund thru connections) Estimated Developer Cost Code: (Off-Site) District: Midlothian $104,670.00 $36,177.00 $68,493.00 5B-572VO-E4D Assistant Director Attachments: YesI O59 ~OUNTY PROJECT # 90-0241 VICINITY MAP VI~ INIT'V ,/tgAlA:~ / "= Zooo' HUGUENOT RIDGE (FORMERLY HUGUENOT HUNDRED CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meeting Date: May 8, 1996 Item Number: 8. B. 6. b. Subject: Approval of Utilities Contract for Stonehenge - Amesbury Section - Contract Number 94-1076 County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 630 L.F.± of 16" water line. The Developer is required to have an 8" water line to serve his development. Therefore, staff has requested the water line be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the cost of oversizing the water line. Preparer: Developer: Contractor: GEM, L.L.C. Piedmont Construction Company, Inc. Contract Amount: Estimated Total - Total Estimated County Cost: Water (Oversizing) (Refund thru connections) Estimated Developer Cost Code: (Oversizing) District: Clover Hill $98,178.75 $14,463.00 $83,715.75 5B-572VO-E4C Title: Assistant Director Attachments: Yes ]No 061 VICINITY SKETCH COUNTY PROJECT # 94-1076 ~D OUEENSGATE RD .SITE ,TUR~ LUr.~ $ 1"= 2000' STONEHENGE - AMESBURY SECTION CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May' $, 1.996 Item Number: 8. B. 7. a. Subject: Award of Construction Contract to Transdyn Controls for the installation of Additional Instrumentation and Controls at the City owned Jahnke Road Pumping Station and Software Modification to our existing SCADA System at the Swift Creek Water Treatment Plant - Contract Number 96-0098 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors award the contract to Transdyn Controls, in the amount of $59,637.00, and authorize the County Administrator to execute the necessary documents. Summary of Information: This project will provide Supervisory Control and Data Acquisition (SCADA) information from the City owned Jahnke Road Pump Station to the County's existing SCADA system located at the Swift Creek Water Treatment Plant. This information is necessary for Operations personnel to efficiently operate the Water Distribution System. Preparer: Title: Director of Utilities ~Yes 063 Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) The original SCADA system was installed by Transdyn Controls. In reviewing the necessary control modifications for this project with the Purchasing Department, staff has determined that Transdyn Controls is the only practicable source to complete the work. Therefore, direct negotiations were conducted with Transdyn Controls. The original quotation was $130,285.00 which was negotiated down to $59,637.00. County forces will assist the contractor with the installation at the Jahnke Road Pump Station. This project is being funded out of CIP line item #90-0367, Richmond Capacity, which is used to fund capital improvements associated with the introduction of City water into the County. Funds will be transferred out of #90-0367 into #96-0098 Jahnke Road Pump Station Control Modifications. Funds are available in the current CIP. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 8, 1996 Item Number: 8.B. 7.b. Subject: Award of Construction Contract for County Project #94-0119R Water Line Replacement in Jefferson Davis Highway, U.S. Route 1, from Swift Creek to Happy Hill Pump Station. County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to T & E Construction Co., Inc., in the amount of $1,167,330.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of replacement of a 24" steel water line with approximately 8609 L.F. of 30" water line and all associated appurtenances along the eastern side of Jefferson Davis Highway, U.S. Route 1, from Swift Creek to Happy Hill pump station. The new 30" water line will provide improved system reliability. Staff received six (6) bids ranging from $1,167,330.00 to $1,585,734.63. The lowest bid was in the amount of $1,167,330.00 by T & E Construction Co., Inc. The County's engineering consultant, R. Stuart Royer & Associates, Inc., has evaluated the bids and recommended award of the contract to T & E Construction Co., Inc. Funds fos~is~~ctfe available Preparer: ~ C-~/o',.J.';,~'-/-'~'''--------- Ro~/ E. Cov~t~, P.E. Attachments: Yes in the current C.I.P. Title: Assistant Director of Utilities # 0~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page __ 1 ofl Meeting Date: May 8, 1996 Item Number: 8.B.8.a. Subject: Acceptance of a Parcel of Land along the South Right of Way Line of Willis Road (State Route 613) from Petersburg Pike Drive-In Corporation County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.035 acres along the south right of way line of Willis Road (State Route 613) from Petersburg Pike Drive-In Corporation, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda ~ohn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer OG7 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAy LINE OF WILLIS ROAD (STATE ROUTE 613) FROM PETERSBURG PIKE DRIVE-IN CORPORATION ?PLY CENTER orical Pk Corm hlor~: M. ~ovct~ ~tr. l~.z~, xto3 i~..EFI O Mop ~o rc~ x 8e-5 ~lJ~ /C~.O0, Pl~l¢ ~,l~ov~incl /hre~ ~rc¢l~ of S~a~e:/,,-/~' C~r~/d ~un~, Job No.:/~o~ · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suile 100 · Richmond, Virginia 23236 · 794-0571 · Fax 794-2635 11038 Lakeridge Parkway · Suite I · Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 8, 1996 Item Number: 8. B. 8. b. Subject: Acceptance of a Parcel of Land along the South Right of Way Line of Willis Road (State Route 613) from Mark H. Boyd, Jr. Coun _ty Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.057 acre, along the south right of way line of Willis Road (State Route 613) from Mark H. Boyd, Jr., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: Attachments: Yes No Title: Riqht of Way Manaqer 070 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF ~LINE OF LIS ROAD (STATE ROUTE 613) FROM MARK H BOYD JR ?PLY CENTER c~ESCEN! ~rical Pk 071 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 8, 1996 Item Number: 8. B. 8. c. Subject: Acceptance of a Parcel of Land along the South Right of Way Line of Willis Road (State Route 613) from A. W. Flippo and Dorothy P. Flippo County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.056 acre, along the south right of way line of Willis Road (State Route 613) from A. W. Flippo and Dorothy P. Flippo, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed District: Bermuda J~hn W. Harmon Attachments: Yes I No Title: Riqht of Way Manager # 073 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF .WAy LINE OF WILLIS ROAD (STATE ROUTE 613) FROM A W FLIPPO AND DOROTHY P FLIPPO PPLY CENTER ~rical Pk 074 ~lam~c /-/. ,~oyd, ,.Yr. ~e~=J lzJ//hs ~-d. Date://-~30-a5- f~ bm .d~dic~ ~o the CoUmi-y oZ.. sc~e:/,,-/oo' C~rf /~/ct co~J n A/~ v/rcJ/n io Job No.:/~Od~ · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 · Fax 794-2635 11038 Lakeridge Parkway · Suile 1 · Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 BALZER CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 8, 1996 Item Number: 8.B. 8.d. Subject: Acceptance of a Parcel of Land along the North Right of Way Line of Woolridge Road (State Route 668) from Trustees of Presbytery of the James, Inc. Coun _ty Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.318 acres, along the north right of way line of Woolridge Road (State Route 668) from Trustees of Presbytery of the James, Inc., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca J~hn W. Harmon Attachments: Yes ~--~No Title: Riqht of Way Manaqer # 076 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF WOOLRIDGE ROAD (STATE ROUTE 668) FROM TRUSTEES OF PRESBYTERY OF THE JAMES INC 077 2174 P~ 1091 ZONED A R - 2~19,79' CB - N73~I°4~"E 25' PARCEL FOR DEDICATION (,,~a NOO~6°56'E PA~'J' Jg EEMJ' ZONE~ A PLAT SHOWING .$18 AC. DEDICATION ACROSS THE PROPERTY OF TRUSTEES OF PRESBYTERY OF THE JAMES, INC. TAX PARCEL NO. 60-10-(I,)-2 TO BE CONVEYED TO THE COUNTY OF CHESTERFIELD ADDRESS.. 5916 WOOLRIDGE RD. MATOACA ~I$TRICT · CHESTER~ COUNTY. VIRGINIA PREVIOUS JOB NO, TIMMONS ENGINEERS * ARCHITECTS * SURVEYORS 7,, ~. COURTHOUSE 880: STAPLES M#_L 44,, CROSS, NGS DATE: CHECKED BE' C. PIKE JOB NO.: 16260 RICHMOND, VA HENRICO CO., VA PRINCE GEORGE, VA. MECHANlCSVlLtE, VA. SCALE: I'~200' CALC. CHK.: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 8, 1996 Item Number: 8. B'. 8. a. Subject: Request for Permission to Install a Sewer Service for a new Residence off of Genito Road County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary_ of Information: Mr. James F. Thacker has requested to extend a private sewer service across his property to serve his new residence on Tax Map 046-06-01-00-000-026. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Matoaca J~hn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer # 079 VICINITY REQUEST FOR PERMISSION TO INSTALL A SEWER SERVICE FOR A NEW RESIDENCE OFF OF GENITO ROAD JA34ES F THACKER £~£~T C~C' ~F, LTL' // CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 8, 1996 Item Number: 8. B. 8. b. Subject: Request for Permission to Install a Water Service for a New Residence off of Bradley's Bridge Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary_ of Information: Ryland L. Johnson, Jr. and Chana M. Toenniges have requested to extend a private water service within a 10' private water easement to serve a new residence on Tax Map 131-08-01-00-000-008. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Matoaca Attachments: Yes No Title: RiGht of Way ManaGer VICINITY SKETCH REQUEST FOR PERMISSION TO INSTALL A WATER SERVICE FOR A NEW RESIDENCE OFF OF BRADLEYS BRIDGE ROAD RYLAND L JOHNSON JR AND CHANA M TOENNIGES 0S3 FO I0'~I0~ PUBLIC ~YAT£~ EA~ENI£ NT ,o,~IVATE ~IAT~ EA~EM£NT d> L~U~O $~TLI~TEJO ~LI THE ~T~ [:)I~TKIOT OF 6CE/L/'rY HARVEY L. PARKS, INO. 4~ W. HUNDRED OHESTE~, VA. 7~ 1 7~515 DRAWN BY- A. ~.~. c.~cK.o .Y. ~. E. C' Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 Page 1 of 2 Item Number: 8.B. 9. Subject: Request for Entertainment Festival Permit County Administrator's Comments: CountyAdministrator: BoardAction Requested: Staff recommends that the Board grant an entertainment festival permit to RGL Associates and Mach 2 Management, Inc., subject to appropriate conditions imposed by staff. Summary oflnformation: RGL Associates and Mach 2 Management, Inc. propose to co-sponsor and conduct the "CHESTERFIELD COUNTY AIRSHOW '96" at the Chesterfield County Airport on May 18-19, 1996. Both sponsoring organizations are experienced airshow promoters, having operated over 70 airshows, primarily in the Northeast, over the past twelve years. A portion of the Airshow proceeds will benefit the Richmond Children's Miracle Network. In addition, several local non-profit organizations will raise money for their charitable activities by volunteering to work in the concession areas. The Airshow will offer static displays of modern, experimental, and vintage airplanes which will be stationed along the airport runway for viewing and touring. Furthermore, each day from 12 noon to 4:00 p.m. a series of airborne events (parachute jumpers, military fly-bys, antique airplanes, aerobatic flights) will entertain the patrons. The gates will open at 9:00 a.m. and close at 6:00 p.m. each day. General Admission tickets will be sold in advance at $8.00 per adult and $4.00 per child. Tickets will also be sold at the gate for $10.00 per adult and $5.00 per child. The promoters estimate approximately 15,000 persons per day will attend. Preparer: ~-.~x~L.., ~J,&C.~9 Steven L. Micas Attachments: --']Yes No Title: County Attorney 1200:13810.1 # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of~_ Summary of Information: (Continued) An entertainment festival permit application was submitted to this office. Upon reviewing the plans submitted, subject to conditions imposed by staff, the application and the plan for the event meets the requirements of the County Code ordinance regulating entertainment festival permits. In addition to this office's review, Steven Calabro, Director of Aviation Services has met for over two months with public safety, health, and risk management staff in order to ensure a safe and successful airshow. Airshow plans developed with staff assistance include measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage and security. If the permit is granted, staff will monitor compliance with all conditions imposed during the two days. 1200:13810.1 # 0~6 Cartifioate of Insurance po~-y Number: Effeotive D~e: · Expiration Date: $ each oc,~urrence I O. 8~ amir Br~:~/ I~.~ry and Property Oamage I. iabil~ Alrmeet IJabiliW__ ..-:_- .. s~e umit _e~.~ ,y_h_~un~ and pr~a~_'oam~ U~ ~e C~=n~.y o£ Cheeter££eLd Board its ~plo~eea and Ohan~r~ & Lu~s tnsureace ~,geno~, lr~, 5&3B W'~,ccm.~in Aven~e, N,W, Suite 780 Wa.e~ngten, D, C. 20015 CGINS Office Memorandum To Datp Kaxen F. Russell May 2, 1996 Prom Btam;Il $cnnifer L~3,' 17richmond Subleex Chesterfield County Airshow CoCe~ To ICa~n - I fa.xed over the ce~d_fieate earli~ this week, ~ I'm sure you ~ve ~t by now, T sm p~ing on g~ ~ ~v~ to go out to tho ~K w/~m~on ~d F~ w~n ~oy ~~e ~ ~e~ for crowd con~men~ ~ from crowd, etc (~ ~e stuff ~ does). M~e ~ done t~s for other ~shows, ~d ~s f~us is Bss conml. If he ~s a coneem~ ~ can go &~tly m ~A A sinc~ he ~cwa the 1~1 ~. ,,,,,,,,,,-- 20' d £':,L T 9668 SFI 199 [ H'~NOShlHO..? [40~--t £F_.: .G '[. 9E,6 T-EO-,Lt-Ji,',I CHESTERFIELD COUNTY AIRSHOW '96 M. ay 18 & 19,1996 Chesterfield County Airport, Richmond, V'uginia INCLUDED IN THIS PACKAGE: Promoter Informstion Sponsor Information Schedule of Aviation Events Admission Ticket Information/~otal Number of Tickets to be Offered and Estimated Attendance Sanitation and 5rash Medical/Fire Protection Crowd Control Overall Security Department of Defense/Participation Certificate of Insurance FAA Waiver Informstion ADDENDUM TO EN~ERTAINMENI PERMI~ APPLICAIION This is to certify that: OUTDOOR LIGHTING There will be no outdoor lighting utilized at the a~r show. PUBLIC ADDRESS SYSTEM ~he public address system utilized at the air show will be directed in such a manner that announcements and/or music will not be audible beyond the Chesterfield Airport property. Public address activity will begin each day at noon and end at 5:0~ p.m. CLEAN-UP ~he Promoters guarantee to restore the airport grounds (i.e. remove trash, fencing, sound system, etc. etc..) to the satisfaction of the airport manager within 48 hours of the end of the show on May 19, 1996 %~eather permitting. Sincerely, ' R. G. La~e'n Co-Promoter EVENT PROMOTER/FINANCIAL SPONSOR NAMES AND ADDRESSES: R. G. Lapenta Associates, Inc. R. G. Lapenta 121 Rainbow Road East Granby, CT. 06026 1-203-653-7254 Mach 2 Management Inc. Skip Lehman 1185 Hunters Run Victor, N.Y. 14564 1-716-742-2480 Local Air Show Telephone Number: 1-804-743-3509 HOST FACILITY Dominon Aviation Services, Inc. 7511 Airfield Dr. Richmond, VA. 23237 Mike Mickels - 1-804-271-7793 BENEFIT SPONSOR Children's Miracle Network, Richmond Area Children's Hospital 2924 Brook Road Richmond, VA 23220-1298 1-804-321-7474 Chris Broughton-Spruill - 1-804-228-5814 CHESTERFIELD COUNTY AIRSHOW '96 May 18 & 19, 1996 Chesterfield County Airport, Richmond, V'ug~ia SCHEDULE OF AVIATION EVENTS AIRBORNE EVENTS TENTATIVELY SCHEDUI_ED FROM NOON TO 4.-00 PM: NOON 15 MIN 15 MIN 15 MIN 2O MIN 10 MIN 15 MIN 15 MIN 15 MIN 15 MIN 90 MIN 10 MIN American Flag Jump-In during National Anthem w/Red Baron Squadron circling jumpers T6 Acro-Tom Rudder Cub Take-Off and landing on car-World's Smallest Airport Iron Eagles Team Aerobatics Parachute Jumpers MiH~uy ny-Sy Iron F.a~les Solo ~kerobalics Flying Farmer of Virginia Red Baron S[earman Squadron Bob Hoover Warbirds, (C-~4, C-47, B-25, B-l?, F4U Corsair, P-~'s, P-38, T-6'$, T-28, PT-19, P.47) Grand F'male Missin§ Man-P-47, P-38, P-b'l, F4U ~ As with all aviation and outdoor ~ ~hedule is subject to change wittt out ~mtice.. Gates will open at 9:00 a.m. for static aircraft displays, flying is from 12:00 noon to 4:00 p.m. gates will close at 6:00 p.m. ADMISSION ~I~KR~ IN-f'OR~ION 20,000 tickets per day will be offered for sale. Estimated attendance (weather driven) 12,000 to 17,000 per day. Parking on airport will be allowed only with a special pass and will include air shcw volunteers, participants, airport tenants, concessionaires, and emergency personnel. Crowd parking will be available at five County owned parking lots, with bus transfer to the Air Show. CON~AC7: Steven Calabro Director, Aviation Services Chesterfield County Airport 7511 Airfield Drive Richmond, VA 23237 1-804-743-0795 AIR SHOW TRANSPORTATION PLAN In order to accommodate and efficiently move all the visitors we expect for this event we are coordinating lane closure, and road closure as well as limiting access to certain roads in the vicinity of the airport. All spectator parking will be off site utilizing 30 school busses that will provide FREE transportation to and from the off site lots to the airport. We will utilize the areas that are listed below and reserved for the purpose of off site parking. These sites will also be manned during the critical hours of operation to assist with the parking of cars, and disseminate information to people attending the event. All parking areas and busses will be color coded with designated bus stop areas that will be well marked with Bus Stop Signs. This will be extensively promoted as well as special arrangements including 3 specially equipped radio dispatched busses and a designated parking area for the physically challenged. All busses will be driven by professional qualified drivers employed by the company supplying the busses. There will be radio communication bet~veen all busses and the bus liaison and event coordinators during hours of operation. The following arrangements are being coordinated with VDOT and are in the final stages of planning. We are coordinating a left lane closure in both directions on RT 10 Iron Bridge Road on May 18 and 19 from 9 a.m. to 6 p.m. between Whitepine and Courthouse Road. This will allow the school buses that will be transporting the visitors to travel uninhibited by traffic between the parking area and the airport in a timely and efficient manner. We will also close and limit access to Whitepine Road From RT 10 to Belmont. We are required to close off Whitepine Road from Airway Drive to the end for the airport fence at the beginning of the industrial park from 12 Noon till 4 p.m. or till the show ends and during the actual airshow. This is a mandatory requirement of the Federal Aviation Administration office in Richmond. We have also requested the use of the electronic Highway information signs to notify travelers and get this information to them. L.C. Bird High School (665) O.B. Gates Elemtry School (100) Chesterfield Tech. Center (170) Circuit Court House (500) Iron Bridge Park (260) Park & Recreation (100) Fair Grounds (400) Health Department (225) Mental Health (210) Utilities (100) Public Safety (300) Onsite Parking (800+) 5 Story Admin Bldg (520) Total Paved Lined Spaces 4350 *The numbers in parentheses indicate paved and lined spaces this number will vary greatly from actual. Critical Intersections Whitepine & 10 - Whitepine & Belmont - Airway Drive - Krause Road MAP LEGEND Bus Route: Restricted Access: Closed During Show: High Volume Roads: Parking Sights: OR FOX GREEN CROWD CONTROL Access to the Air Show spectator areas will be controlled by the use of existing fencing, snow fence, and rope barriers. Crowd safety areas are very specifically outlined in the FAA waiver issued for this event. (see enclosed map) OVERALL SECURITY CONTACT: Sgt. Curtis C. Tanner 1-804-748-1785 A combination of County, State, and Special police will provide both on site and parking area security. Paid police personnel will be assigned overnight airport security. Additional crowd line security will be provided by the Civil Air Patrol Wing during the Air Show. SANI~A~ION/~RASR SANITATION FACILITIES: 50 Port-A-Lets 5 Handicapped Units S. B. Cox P.O. Box 7721 Richmond, VA 1-804-222-3500 23231 TRASH DISPOSAL: 10~ Fifty-five gallon trash containers 2 Thirty yard roll-off transfer containers BFI 2490 Charles City Rd. Richmond, VA 23231 1-804-222-7070 MEDICAL/FIRE CONTACI: Capt. Steve Parrott Project Coordinator Fire Department Headquarters Chesterfield, VA 23832 (804) 751-4747 Fire equipment stationed on taxilway during flying portion of show with foam capabilities. Fire equipment stationed to respond to concession areas and parking areas. EM5 Station at show center. spectator areas. Mobile (golf cart) EMT roaming Ambulances on site for response and transfer. Concession TuckAxefr Christopher G.Axelr ·/~r $i3ows · Golf Tours · Staclium$ · Motor SHorts · FestiWlS CHESTERFIELD COUNTY AIR SHOW BIDS ;~RB MORE TH~N ~, NUI~BER 1858 ~.st 40tn (216) 881 ..~?' lAX (216) National Concession Company realizes the vast amount of detail involved in reviewing a concession proposal. If all companies and proposals maintained the same operational standards a final award could simply be based on the best financial offer· However, because this is not the case and there are considerable operational differences, there remains more to a bid than a m~mber. Because we do not compromise quality, our overall operation costs far more to stage than others. We do not believe in bidding higher percentages only to cut quality to enhance profits. Please consider and compare the following 8 basic National Advantages which other firms do not provide. In the end, your Airshow, National Concession and the OUSTOHER are all satisfied· NATIONAL ADVANT&~E Professional uniformed full time employees to resupply booths with product in National Concession Company vehicles. EVENT BENEFIT ~ocal charities and organizations staffing the booths resupply and can focus, on sales. do not NATIONAL ADFANTA~ Custom heavy gauge steel tents with sidewalls. EVENT BEN~FIT Larger sales locations for higher volume sales. is safer and can withstand wind gusts. Enclosed tent 3.) NATIONI%L ADV/%L'TAGE More extensive food and beverage menu. High product quality. EVENT BENEFIT Customer appreciation and increased per capita sales from variety favorites. Menu selection is not based on profit level only. Brand names increase sales. 04/12/96 12:39 NATIONAL CONCESSION CO. ~ 804 271 2425 N0.205 PO~ ' NATIONAL~BVANTAGE Modest menu pricing and good portions. 5.) EVENT BENEFIT Customer satisfaction and increase overall sales. repeat purchases from value to NATION/%L ADV~NTAG~ 8 item condiment station at ~RY food location. EVENT BEN, PIT Customers appreciate out trays. a wide selection of toppings and carry NATION~DVANTAGE 0NLIMIT~D free volunteer meals. EVENT BENEFIT Volunteer labor motivated through appreciation. 7.) NATIONAL ADVANTAGE We make all banking arrangements, purchase and transport change funds with our capital. Provide trained staff, machinery and accounting forms. EVENT B~NEFIT No capital or risk outlay. Highly efficient funds management. Cash con=rol management is our responsibility under your audit team. NATION]~L ADVANTAGE No caveats on minimum payment guarantee regarding performers and weather conditions. EVRNT BENEFIT A true guarantee not pressuring performers or Minimum guarantee payable in advance. flight safety. · Air $1~ows. Golf Tours · St~clium$ * Motor $1~o~ * ~=estivais CHESTERFIELD COUNTY &IR SHOW '96 1851~ East 4Oth ~'.r.".= Claveland~ OH FAX (216) 881 PROPOSED NUMBER OF BOOTHS National Concession Company will provide all booths, necessary cooking equipment, food and souvenir supplies and supervision. National Concession is responsible for erecting and tearing down booths. National Concession is responsible for adhering to all fire, safety and health regulations. National Concession is responsible for securing sufficient food beverage and souvenir supplies ~o guarantee to never run out of product. Your sole responsibility is to provide adequate labor to staff the booths. hUMBER OF BOOTHS & ID SISB FOOD & BEVEB.ltGE 791-7 7 8-14 3 915-17 ICE CREAH & BEVERAGE 18' X 18' BLUE & WHITE TENTS 15 15' X 15' BLUE & WHITE TENTS MOBILE TRAILERS 6 12' X 12' ICE CREAM LOGO TENTS 5 TOTAL BTAFFIN~ ~T]~FPIN~ 105 70 15 20 TOTAL BOOTHS PEOPLE 208 04×i2×96 ~12:J6 NATIC - CONCESSION CO. ~ 804 271 National Concession Company Tuck Axel r Christopher G.A.xeir * Air Shews. Golf Tours * Staoiurns. Motor Spo~ · Festivals 1858 East 40th FAX (216) 881 GENERAL INF0/~HAT~ON In 1995, National Concession Company proudly continued to serve the major Air ShOWs throughout the United States. These Air Shows include the largest Military Open Houses as wellas the established high profile civilian Air shows such as Aerospace America, Dayton Air Fair and Phoenix 500 Air Races. These top events are considered the industry leaders. They maintain, a focus on successful growth and are highly experienced with industry concession decisions. These large annual clients continue to contract with National Concession Company in assurance of maintaining their high standards and success. We sincerely hope that your careful consideration of this proposal will moon add your fine event to our proud list of service to only the finest Airshows in America. o~itive public relations remains one of the primary concerns erore, and during an Air. Show. Today our establishe~ proven oper~taon guarantees ~our important event complete compliance and quality performance in surpassing International, Counc%l of Air Shows indgstry standards. The reward for s.urpasslng theme standgrds is exWcre~e customer satisfaction resulting in i~creased spending at concession locations returning a far stronger financial gain to your event. . Ou~ Family joins your staff as a team focusing on the important details .that escalate a ~ood event to a great event. Our ~olid reputataon as both the industry desi net and leader exem llf our er . . g , ~ Y p sonal care and positive performance action in service ~o you. Beyond all financial consideration, the most valuable advantages to consider remain our many quality performance standards. We will not compromise quality in order to meet a bid specification, our family only delivers the finest. Please consider the following National Concession Company advantages. LOCAL SUPPLIE~- Our advance organization during set up and tear down eases their~ job and ex%oenses resulting in a positive event experience from their involvement. We realize that these suppliers are a part of your community serving you all year long, thus we are understanding and encourage ~hem to consider increasin future s on' SAFETY Our custom tent frames are FOUR times the gauge of interlocking heavy steel. All tents will withstand wind gusts in excess of 6a MPH. Heavy flame retardant sidewalls fully enclose all contents and cooking area. Ail cooking locations are equipped with fire extinguishers and training procedures. EXPERIENC~ The five Axelrod brothers bring unic/ue detailed insight and family pride to managing an event. Our entire staff are trained professionals with extensive experience. The Axelrod family has been providing service to the Air Show industry for over 60 years! Our supervisory staff and family grew up working behind concession counters. We understand how hard volunteers must work and OUR JOB is to resupply them and motivate them through friendly support as well as train and manage them. Ail concession volunteers are entitled to free food and beverage while working on an UNLIMITED B/%SZB. CUSTOMER National Concession only serves quality brand name products. Our menu variety attracts all ages. Small economical beverages, regular size hot dogs and lower priced snack items please the budget minded spectator with small children. Customer care brings customer appreciation. FIN~NC~S National Concession continue~ to set records for the highest gross sales for any one or two day Air Show, civilian or military. We focus on a well managed concession operation as a top priority to deliver our clients maximum gross sales and returns. Our control systems and audit procedures have proven to be the most accurate and efficient available. Our overall proven ability to continually out perform any competition should realize an event of your size an~ additional $10,000.00 ne~ profit from our concession sales over those of any other operation. CO. ~ 804 27& 2425 NO. 205 P0~4. C National Concession realizes the local pressures of granting exclusive contracts. If neoessary, we work with accommodating local vendors and organizations who offer items not carried by us. We maintain a flexible relation'ship with your event under the circumstances and have found some additional financial benefit for you from their involvement. In summary, =be~e above listed advantages are only ~ome of many offered by National Concession Company. We realize the contents of this proposal are extensive and appreciate your careful review. Please contact our Cleveland, Ohio office if you seek clarification or have any questions. The Best events remain sensational because they know the experience of National. NATIONAL CONCESSION CO, -> 804 271 2425 OFFICE OF' THE ASSISTANT TO THE SECRETARY OF DEFENSE WASHINGTON, D.C. 203,01 - 14OO Mr. Skip Lehman 1185 Hunters Run Victor, NY 14564 March 15, 1996 Dear Mr. Lehman: I am writing in response to your request for aircraft flyovers and static displays for Wings Over Chesterfield County on May 18, 1996 to May 19, 1996, in Richmond, Virginia. We have reviewed your request for aviation support and determined your event is eligible for military participation. I will forward your request to the Military Services for their consideration. This is not a guarantee of aerial support at this time. The ability of local units to support this event will depend upon military operational and training requirements at the time of the event. Overriding operational commitments may delay final confirmation of military aerial support until one or two days prior to the event. You am encouraged to personally contact aviation units to solicit support at your event, and if you require further information, please contact the following: A,'~y Publia AHatI,8 Navy Information Air Force Public Affairs Marine Corps Public Affairs (703) ('70,3) 697-9079 (703) 614-1034 Please accept my best wishes for a successful event. I am enclosing a DD Form 2535 for your future use. Sincerely, · a P. Snyder Lieutenant Commander, U.S. NeW Aviation Liaison Officer Enclosure; DD Form 2535 No certificate mey be i~lued unlela form had been received 14 C.F.R. Deportment ~ Tmnsporru~n Fec~ Avimion Adt~s~ APPLICATION FOR CERTIFICATE OF WAIVER OR AUTHORIZATION Form Approve, ).M.B. No. 2120-0027 APPLICANTS -- DO NOT USE THESE SPACES Region I Dale- Action I-1 Approved [] Disapproved -- Exp/am un(/e~ "Remar*s" $1gnllu~l o! iulrlof~zlt(I FAA repre~en[ahve INSTRUCTIONS Submit this application in triplicate (3) to any FAA Flight Stanclards district office. Applicants requesting a Certificate of Waiver or Authoriza- tion for an aviation event must complete all the applicable items on this form and attach a properly marked 7.5 series Topographic Quadrangle Map(s), published by the U.S. .Geological Survey (scale 1:24,000), of the proposed operat- ing area. The map(s) must include scale depictions of the flightlines, showlines, race courses, and the location of the air event control point, Police dispatch, ambulance, and fire 1. Name o! ofgamzel~on Chesterfield County Airport ,! mmhng e~ alrNt or rOule numar I .od,.. ,7511 Airfield Drive fighting equipment. The applicant may also w~sh tO suhmi photographs and scale diagrams as supplemental material Io assist in the FAA's evaluation of a particular site. Application for a Cerlificate of Wawer or Authorization must be submit- ted 45 days prior to the requested date of the event. Applicants requesting a Certificate of Waiver or Authoriza- tion for activities other than an aviation event will complete items 1 through 8 only and the certificat4on, item 15, on the reverse. iRichmond I Virginia 23237 ~804 743-077 I I ',c,,o, ,~ n.,mbe, ,o ~. ,a,ve~ 91.117 (a) (b) Cc), 91.155 (c) (d), 105.17,105.15 91.303 (.c) (~) Ce), 91.127 (a) (b), 91.129,91;iI9.(.b)(.c)except no closer than 500 ft ~esc,,phon ot propo~ecl opefahon ~A~ac~ ~upp/emen~ ,tneecl~--j---"-'~ to_._Persons. AIR SHOW operation (Location, 4thl IIC. J Chesterfield County Airport Richmond, VA A~rcraf! make ancl model 05-18-96 1200-1630 Pilors Name Piper PA-ll Cub Stanley Segalla Christian Eagle William Segalla Christain Eagle William Gordan N A Harvard MK ~ Thomas Rudder ANE OTHERS TO BE ADVISED FAA Form 7711-2 lo ~b) ..,%.Per ~,l,~e:~ P,c~..~,~ £O,[,on an~ hour) 1200-1630 Ce~ificate number '--------'--- and rating (c) Co~.2252297 Co~m.~7389105 Co~m. [31466[[5 Comm. 1574908 PRIOR TO EVENT Home address (Street, City, State) P. O. Box 179 Canaan,CT 3 High St. Canaan, CT Box 162 R Ancram, NY Overlook Dr. Canton, CT C;ertifir, ate of insurance Named Insured: Company: Policy Number: Effective Date: Expiration Date: Aircraft Covered: Use' nM COVERAGE8 LIMITS OF LIABIUTY A - Bodily JnJury Uabillty, $ each mrson A __ _ Ex?l,u,ding P .a;ssen.g~.. ..... $ , , . ~e~ ~1 B - Passenger Bodily Injury Uabllity $ each person* ¢ ,~ c- Property o~n~e Li~y $ each occurre~e ir T D - Sir~le Limit Bodily Injury and Property Damage Lial~'lity $ each Occurrmx~ All Risks While No~ in Motion $ ~ s de~c~e All Risks While In Motio~ $ k~ S dedicate Airmeet Uability I Single Limit Bo~l~/ ~nJury and Pm,perry Damage Ua~ .I $ ~ooe, eeo. each occurrence 11~ CMtlflr, ate la IMbed Sh--& Luchs Insurance .ency, Inc. 5335 W'~consin Avenue, N.W. Suite 780 AIR SHOW PARKING AREAS L.C. Bird High School John Baskerville Principal 10301 Courthouse Road Chesterfield, VA 23832 (665) O.B. Gates Elementary School Guy Smith Principal (100) 10001 Courthouse Road Chesterfield, VA 23832 Chesterfield Tech. Center Debora Hinton Principal 10101 Courthouse Road Chesterfield, VA 23831 (170) Circuit Court House (500) T.J. Hauler Circuit Court Judge 9500 Courthouse Road P.O. Box 125 Parks and Recreation Michael S. Golden, Director 6800 Lucy Corr Court P.O. Drawer 170 Iron Bridge Park . (260) Park & Recreation (100) Fair Grounds (400) Additional County Parking: Health Department (225) Mental Health (210) Utilities (100) Public Safety (300) ~arldng (80~+)~ 5 Story Admin Bldg (~20) Alternates: Central Library Robert Wagenknecht, Director 9501 Lori Road P.O. Box 297 Center Court Office Bldg MeadowBrook High James Porach Principal 49(~1 Cogbill Road Richmond, VA 23234 Critical Intersections Whitepine & 10 Whitepine & Belmont Airway Drive Krause Road *The numbers in parentheses indicate paved and lined spaces this number will vary greatly from actual. ~--------'--- I U U B M.y 18 · :9,:996 ticket valid for one day only PASS DAVID R. GEHR COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219-1939 JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER April 29, 1996 Ms. Faith L. Davis Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 Dear Ms. Davis: The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in April 1996. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on May 9, 1996. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens ~ 5~ .t~' State Secondary R(~ds Engineer JSG/MII TRANSPORTATION FOR THE 21 ST CENTURY Meeting Date: May 8, 1996 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 2 8.B.10. Subject: Award of a Contract for development of a Strategic Plan for the Community Development Division of Chesterfield County. County Administrator's Comments: County Administrator: B( Request the Board of Supervisors award a contract to MGT of America, Inc. for a fee of $78,880 for development of a strategic plan for the Community Development Division of Chesterfield County, and authorize the County Administrator to execute required documents, approved as to form by the County Attorney. Summary of Information:,, The County requires the Services of a professional consultant to develop a strategic plan for the Community Development Division of Chesterfield County. Through the competitive negotiation process, MGT of America, Inc. was selected to be the best qualified to assist the Division to become a model organization in terms of its effectiveness, responsiveness, and efficiency in the delivery of services. It is estimated that this project will require three months to complete. (See attached summary of strategic plan for Community Development) Preparer: M. D. "l, ete;; Stim, J . / Attachments: ~--] Yes No Title: Deputy County Administrator # ON? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 2 Meeting Date: May 8, 1996 Bad,et and Manal[ement Comments: Item Number: Funding for this project will be addressed at fiscal year end. /?'uame~'J' L. Steg~aier Title: Director, Budget and Mana,qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Da~e: May s, 1996 Item Number: 8.B.[[. Subject: Approval of Change Order to Sale Construction Compan¥-Bensle¥ Fire Station County Administrator's Comments: County Administrator: Board Action Requested: Approval of change $31,409. order to Sale Construction Company in the amount of Summary_ of Information: During excavation for the parking lot next to the new station poor soil conditions were discovered. The Geotechnical Engineer recommended removal of poor soils and fill with select material. Quantity was 1,023 cubic yards. Prices per yard were established at bid on a unit basis. Total cost is $31,409. Funds are available from the project. Preparer: ~"?'~'------ ~ancis Pitaro Title: Director, Gerleral Services Attachments: ---]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: Item Number: 8 .B. 13. Subject: Lease of Property for Community Correction Services County_ Administrator's Comments: County Administrator:__ B0~rd Action Requested: Staff requests that the Board approve a lease with Krause Road Properties LLC, for office space located at 10111 Krause Road for County Corrections Services effective June 1, 1996. Rent for the property and a security deposit will be provided from the Community Corrections Budget, Comprehensive Community Correction Act Grant, and Pre- Trial Services Act Grant funds which have already been appropriated by the Board. The Board is also requested to authorize the County Administrator to execute the necessary lease agreement subject to approval as to form by the County Attorney. Summary_ of Information: The lease covers a period of 36 months for a total of ~ including a ~ security deposit beginning June 1, 1996 with the option to extend the lease an additional 24 months for a total of $148~399.98. District: Dale No Title: Deputy County Administrator CHESTERFIELD cOUNTy BOARD OF SUPERVISORS AGENDA Page2 of 2 Meeting Date: Item Number: BudRet and ManaRement Comments: The cost of the rent and the security deposit will be covered by the CCS and Pretrial grants. There will be no additional County funding involved. Preparer: ~j~mes/~J. L. Stegmaier Title: Director, Budget and Manaqement Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 Item Number: Page 1 of ~- ,Subject: Appropriation of Midlothian District Three Cent Road Funds to the School Board for Post-Prom Activities at Midlothian High School County Administrator's Comments: CountyAdministrator: BoardAction Requested: Appropriate $1,000 from the Midlothian District Three Cent Road Funds to be donated to the School Board under the conditions deScribed below ,Summary oflnformation: Mr. Barber has requested that the Board appropriate $1,000 in Midlothian District Three Cent Road Funds for post-prom activities at Midlothian High School. Although this request originally came from the Midlothian High School PTSA, the County is not legally permitted to make donations to PTSA organizations under Virginia law. However, the County is legally authorized to appropriate funds to the School Board. This appropriation would be contingent on the money being placed in capital projects or school activity accounts to be applied to appropriate post-prom activities. The school system must write checks directly to vendors who will be supplying goods or services to post-prom events. BUDGET COMMENTS: Use of $1,000 in Midlothian Three Cent Road Funds will leave an available balance of $35,257.00. reparer: '._L,-t" .- ,.//// J~'mes J. L. Stegmaier [ / Attachments: ~ Yes No Title: Director, Budget & Management 0400:13973.1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page AGENDA May 8, 1996 Item Number: Subject: Reschedule the Public Hearing on Proposed Amendments to the Business License Tax Ordinance to July 24, 1996 County Administrator's Comments: ~ CountyAdministrator: BoardAction Requested: Reschedule the Public Hearing on Proposed Revisions to the Business License Tax Ordinance to July 24, 1996 'of Information: At a previous meeting the Board set June 12, 1996 as the date for a public hearing on proposed revisions to the County's business license tax ordinance. After reviewing the current ordinance and the 1996 business license tax legislation which was signed by the Governor, it is apparent that a few of the amendments which the Board could make to the County's ordinance are only authorized by the new legislation and could not be adopted by the Board under existing law. The effective date of the new legislation is July 1, 1996 and the County cannot legally hold a public hearing prior to July 1, 1996 on changes which are authorized by the new legislation. The amendments which the Board cannot consider prior to July 1, 1996 include: Establishing a flat application fee of up to $100 for all businesses who have gross receipts in excess of $10,000. Establishing new rules for determining the "situs of taxation" (the location of a business for purpose of taxation). Preparer: Steven L. Mi~as Attachments: --]Yes No (continued) Title: County Attorney 0400:13969.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Creating the opportunity for a business to appeal a local license tax assessment to the Virginia Department of Taxation. Increasing the period during which the Commissioner of the Revenue can correct an erroneous license tax assessment from the current three-year period to a six-year period. Staff recommends that the Board reschedule the June 21, 1996 public hearing to July 24, 1996 so that all proposed amendments to the business license tax ordinance can be considered at one time. This change in the public hearing date will not have any effect on the County's license tax program since any amendments adopted by the Baord would be effective on January 1, 1997. 0400:13969.1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 Item Number: Subject: 1 fl Page __om Authorization to sell alcoholic beverages at the Chesterfield County Airshow on May 18-19, 1996 County Administrator's Comments: Coun~Administmtor: BoardAction Requested: Authorize the sale of alcoholic beverages at the Chesterfield County Airshow on May 18-19, 1996 Summary of Information: County policy generally prohibits the sale, consumption or use of alcoholic beverages on County property or in County parks and County buildings. The South Richmond Rotary Club has requested an exception to the County policy to permit the sale of beer in a 12,000' foot grassy area between the Airport Terminal and the Airport Administration Offices. (See attached diagram.) The sale and consumption of beer wilt be confined to this area and all proceeds will be used for the Rotary Club's charitable purposes. The Rotary Club will obtain the appropriate ABC Banquet License and sales would be limited to May 18th and 19th. Preparer: Steven L. Micas Attachments: Yes E~ No Title: County Attorney 0800:13985.1 .jO I////' /~ ///~' , -7 ROTATING BEACON T TiT Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 5~ay 8, 1996 Item Number: Page of Subject: EXECUTIVE SESSION County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summaryoflnformation: Executive session, (1) pursuant to § 2.1-344A. 1, Code of Virginia, 1950, as amended, to discuss candidates for police chief and (2) pursuant to § 2.1-344A.7. for consultation with the County Attorney requiring legal advice on the appointment of a police chief. Steven L. Micas Attachments: V'-~ Yes D No County Attorney 13751.1(13753.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of 1 Meeting Date: May 8, 1996 Item Number: 10. A. Report On: Developer Water and Sewer Contracts Back~round: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary_ of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 94-0058 Walgreens at Route 360 and Genito Road Walhull, L.P. and Alpheus Development Corp. Bookman Construction Company Water Improvements - Wastewater Improvements - Matoaca $29,440.00 $47,750.00 County Administrator: Attachments: Prepared By: Yes ~ No Agenda Item May 8, 1996 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0001 Reynolds Metals Company CRD Consolidation Reynolds Metals Company Piedmont Construction Company, Water Improvements - Bermuda Inc. $12,451.00 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996 Item Number: Page 10.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases County Administrator's Comments: County Administrator: BoardAction Requested: Summary of lnfor matiOn: Preparer: ~ Lane B. Ramsey Attachments: Yes ~ No Title: County Administrator # BOARD MEETING DATE 07/01/95 09/13/95 11/08/95 11/08/95 11/27/95 CHESTERFIELD COUNTY GENERAL FUND BALANCE April 30, 1996 DESCRIPTION FY96 Beginning Fund Balance Continue operation of Winterpock Dumpster sites on weekends thru 06/30/96 Appropriation of fund balance to transfer excess FY95 actual state sales tax to schools Transfer of unspent FY95 school operat- ing general fund dollars to school capital improvement reserve Transfer Excess Fund Balance (above 7.5% of FY96 expenditures) to the Reserve for Future Capital Projects AMOUNT (71,ooo) (32,750) (401,062) (3,000,000) BALANCE $26,492,396 $26,421,396 26,388,646 25,987,584 22,987,584 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT April 30, 1996 Board Meeting Date 11/22/89 12/13/89 06/30/90 06/13/90 06/27/90 06/27/90 FY89 Excess revenue FY90 Budgeted addition Designation from June 30, 1989 Fund Balance Purchase of land-Cogbill Road Purchase building at 6701 West Krause Road Budgeted addition of excess revenue Purchase medical building for future library site Funds to purchase land for park on Lake Chesdin Budgeted but not appropriated funds to purchase land for school and park sites Amount $2,119,900 $1,881,500 $1,500,000 ($630,000) ($400,000) $2,100,000 ($735,000) ($600,000) ($2,000,000) FOR FISCAL YEAR '91 BEGINNING JULY 1. 1990 12/12/90 Fill dirt for cover repair at Fort Darling Landfill 06/30/91 Budgeted addition from FY91 revenues ($180,000) $4,000,000 Balango $2,119,900 $4,001,400 $5,501,400 $4,871,400 $4,471,400 $6,571,400 $5,836,400 $5,236,400 $3,236,400 $3,056,400 $7,056,400 rfcip.wk4 03/13/91 Designated but not appropriated funds to cover construction contract for MH/MR/SA building if bonds are not sold in fall, 1991 ($1,806,800) $5,249,600 FOR FISCAL YEAR t92 BEGINNING JULY 1. 1991 07/01/91 Regional Jail Authority as approved in the FY92 Adopted Budget (which will be reimbursed) 08/28/91 Provide funding for improvements at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs 08/28/91 Additional funding for Bon Air Library expansion 08~8~1 Add back MH/MR building funds which were previously deducted for construction 11/27/91 Appropriated funds for T.V. arraignment equipment but holding in reserve account until prices and all costs are confirmed 03/27/92 Add back funds previously deducted to purchase land for school and park sites 03/27/92 Funds designated for interest cost in FY94 due to accelerated 1988 School bond issue 04/08/92 12/14/94 Designated funds for Center- Pointe Fire Station construction in FY95 ($1,000,000) ($315,000) ($275,500) $1,806,800 ($115,000) $2,000,000 ($1,400,000) ($2,314,800) $4,249,600 $3,934,600 $3,659,100 $5,465,900 $5,350,900 $7,350,900 $5,950,900 $3,636,100 rfcip.wk4 0-~ FOR FISCAL YEAR '93 BEGINNING JULY 1. 1992 04/08/92 FY93 budget addition 04~8~2 FY93 Capital Projects (revenue sharing roads $500,000; indus- trial access $300,000; drainage $200,000) 04/08/92 Funds to convert Meadowdale Boulevard building into Hopkins Road Library 04/08/92 Funds to construct lights along portions of Jefferson Davis Hwy 05/13/92 Funding for emergency access for Millside subdivision contingent upon necessary right-of-way acquisition 07~2~2 Funding for design phase of Jail Annex 07/22/92 Funds to purchase Castlewood 08/31/92 Budget Change Request to fund wetland study of property on Cogbill Road 09/09/92 Supplement to finish improvements to intersection of River and Walkes Quarter roads 09/09/92 Funds for Charter Colony Parkway 09/09/92 Sidewalk at Enon Library 11/12/92 11/24/92 Designated and appropriated, if needed, funds to cover shortfall in construction of Public Safety Training Building Increase from FY92 Results of Operations rfcip.wk4 $2,600,000 ($1,000,000) ($1,386,500) ($500,000) ($80,000) ($500,000) ($315,000) ($14,000) ($13,400) ($140,000) ($20,000) ($326,000) $661,550 $6,236,100 $5,236,100 $3,849,600 $3,349,600 $3,269,600 $2,769,600 $2,454,600 $2,440,600 $2,427,200 $2,287,200 $2,267,200 $1,941,200 $2,602,750 12/09/92 Unappropriated funding for TV arraignment $115,000 $2,717,750 12/09/92 12/09/92 12/09/92 06/30/93 06/30/93 Appropriated $1,941,200 balance plus $661,550 addition from FY92 ending fund balance and use of funds previously appropriated for TV arraignment $115,000 for Jail Annex Unappropriated funds from 11/12/92 appropriation for construction of Public Safety Training Building Appropriated to cover shortfall in construction of Jail Annex Closure of Enon Library Sidewalk project Funds which were not needed for the Public Safety Training Building. Interest on the bonds was sufficient to cover this appro- priation. ($2,717,750) $139,980 ($139,980) $13,401 $186,020 $0 $139,980 $0 $13,401 $199,421 FOR FISCAL YEAR ~94 BEGINNING JULY 1, 1993 05/12/93 Appropriated FY94 funds for Cedar Springs Rural Road addition (FY94 Secondary Road Improvement) 07/01/93 FY94 Budgeted Addition 07/01/93 FY94 Capital Projects 07/28/93 Appropriated funds to cover cost of Keithwood/Hyiton Park Drainage project 08/25/93 Supplemental revenue sharing match for FY93 to fund Ledo Road project ($35,000) $3,500,000 ($2,793,000) ($8o,7oo) ($200,000) $164,421 $3,664,421 $871,421 $790,721 $590,721 rfcip.wk4 09/08/93 10/13/93 12/15/93 04/27/94 04/27/94 05/25/94 05/25/94 06/08/94 06/08/94 06/14/95 06/22/94 Supplemental appropriation for Charter Colony Parkway Transfer for Northern Area Landfill Transfer from fund balance per Section 18 of the FY94 Appropriations Resolution Transfer for Phase I development of the Warbro Road Athletic Complex Designation for John Tyler commitment pending decision on Bond Referendum date. Reduce designation for John Tyler Community College by $49,400 to $2,220,321 Designation to begin Fair Exhibition/ Warehouse project (These funds will be returned after July 1) Reduce designation for John Tyler Community College by $500,000 to $1,720,321 Transfer for Ettrick/Matoaca and LaPrade branch libraries structural repairs Release funds designated for John Tyler Community College Health Center Commission for new nursing home facility Transfer to Midlothian Branch Library ($91,000) ($370,000) $2,800,000 ($660,000) ($2,269,721) $49,400 ($49,400) $500,000 ($500,000) $1,720,321 ($1,000,000) ($490,100) $499,721 $129,721 $2,929,721 $2,269,721 $0 $49,400 $0 $500,000 $0 $1,720,321 $720,321 $230,221 rfcip.wk4 100 FOR FISCAL YEAR '95 BEGINNING JULY 1. 1994 07/01/94 FY95 Budgeted Addition 07/01/94 FY95 Capital Projects 07/01/94 Return funds advanced for Fair Exhibition/Warehouse project 07/27/94 Transfer to Clover Hill Sports Complex 09/20/94 Return unused funds from Meadowdale library project 09/28/94 Transfer for LaPrade, Ettrick- Matoaca branch libraries structural repairs 11/22/94 Transfer from Fund Balance per Section 18 of the FY95 Appropriations Resolution 02/22/95 Transfer to purchase land and improvements within the county complex 03/22/95 Transfer for preparation of construction plans to rebuild Woolridge Road 04/12/95 Third ballfield at Warbro Complex 04/12/95 Health Center Commission for 06/14/95 new nursing home facility 06/30/95 Closure of capital projects FOR FISCAL YEAR '96 BEGINNING JULY 1. 1995 04/12/95 04/12/95 04/12/95 04/12/95 Additional Transfer to Schools For Use by County Addition to Fund Balance FY96 Budgeted Addition $4,850,000 ($3,675,000) $49,400 ($200,000) $12,361 ($160,000) $3,100,000 ($152,000) ($300,000) ($15o,ooo) (1,5oo,ooo) 3,631 (1,205,600) (475,700) (230,000) 6,400,000 $5,080,221 $1,405,221 $1,454,621 $1,254,621 $1,266,982 $1,106,982 $4,206,982 $4,054,982 $3,754,982 $3,604,982 $2,104,982 $2,108,612 $903,012 $427,312 $197,312 $6,597,312 rfcip.wk4 !01 04/12/95 04/12/95 05/10/95 07/01/95 07/26/95 07/26/95 09/08/95 09/13/95 09/30/95 11/22/95 11/22/95 12/13/95 12/13/95 01/25/96 03/27/96 FY96 Capital Projects County use for capital purchases Closure of Fair Exhibition/ Warehouse project Supplemental revenue sharing match for road projects up to a maximum of $50,000 Right-of-way acquisition for Coalboro/Otterdale connector road (contingent on Vulcan commitment) Fire suppression system for Eppington Closure of Ramblewood/Enon Drainage project Henricus Visitor's Center, Phase I Closure of Ledo Road Project Transfer from Fund Balance per Section 18 of the FY96 Appropriations Resolution Designated use of FY95 surplus to fund non-recurring expenses in FY97 Transfer for needs assessment/ planning study for the Juvenile Detention Home Appropriation and transfer of funds for preliminary engineering for 1/295 Meadowville area road improvements Closure of capital projects Reduce designation for FY95 surplus to fund non-recurring expenses in FY97 (5,494,700) (400,000) 10,425 (50,000) (200,000) (25,000) 39,661 (lOO,OOO) 15,968 3,000,000 (3,000,000) (82,680) (310,000) 3,592 177,700 $1,102,612 $702,612 $713,037 $663,037 $463,037 $438,037 $477,697 $377,697 $393,666 3,393,666 393,666 310,986 986 4,578 182,278 rfcip.wk4 ~.0~ 03/27/96 Appropriation and transfer of funds for the acceleration of Real Estate Assessor's local area network/field data collection system (177,700) 4,578 rfcip.wk4 !03 C] Z Z o. o 104 Prepared by Accounting Department April 30, 1996 Date Began 12/88 03/89 Description SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total Geographic Information System CGIS") - Automated Mapping System 10/92 School Copier 10/92 School Copier 10/92 School Copier 09/93 School Copier * 12/93 Real Property Lease/ Purchase Original Amounl $128,800 331,200 460,000 3,095,000 22,797 23,322 18,750 36,605 17,510,000 Date Ends 12/00 3/98 9/97 10/97 10/97 8/98 12/01 Outstanding Balance 04/30/96 $ 67,462 174,030 241,492 880,000 7,052 8,712 7,096 20,065 13,570,000 TOTAL APPROVED AND EXECUTED $21,166,474 $14,734,417 PENDING APPROVAL AND/OR EXECUTION None *Second Refunding of Certificates of Participation, Series 1985 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 8, 1996, 1996 Page 1 f ~ O~ Item Number: lo. c. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: BoardAction Requested: Summary oflnformation: Faith L. Davis Attachments: Yes D No Clerk to the Board of Supervisors CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: Page 1 of~. May 8, 1996 Item Number: 15.A. Subject: Public Hearing for a Zoning Ordinance Amendment Relative to Development Standard Waivers County Administrator's Comments: County Administrator: BoardAction Requested: Planning Commission and staff recommend the Board of Supervisors adopt the attached Zoning Ordinance Amendment relative to development standard waivers. Summary of Information: The intent of a development standard waiver is to allow relief from uniform development standards based on unique circumstances° The ordinance, as currently written, contains findings the Planning Commission must make to grant a modification to or waiver from a typical development standard in those areas where the Board of Zoning Appeals does not have the authority to grant a variance. These findings have proven difficult to make, even in cases where staff and the Commission support the request. This amendment is designed to continue to require compliance with the County's high quality development standards except in unusual situations. The most significant portions of this amendment are: Section 21.1-12.1 (b) .... change the language allowing the Planning Commission to grant a waiver from "...make the following five (5) findings" to "...considers and determines substantial compliance with all of the following factors"v Attachments: Yes ~-~ No Title: C: AGENDA/3MAY 8 9 ]/~oK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (ContinUed) Section 21.1-12.1 (b) (1) .... allow the Commission to consider the condition of "nearby properties" in granting or denying a request, and Section 21.1-12.1 (e) (2) . the Commission may not grant a request if "ordinary" finan~i21 considerations are the principal reason for the requested modification. On March 19, 1996, the Planning Commission unanimously recommended approval of the attached Zoning Ordinance Amendment. # ~.09 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 21.1-12.1 RELATING TO MODIFICATIONS TO DEVELOPMENT STANDARDS AND REQUIREMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 21.1-12.1 of the Code of the Count. of Cheste~eld, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-12.1. Planning commission may grant modifications to development standards and requirements. (a) Except for those development standards or requirements which must be modified by the granting of a variance, a conditional use or a rezoning, the planning commission may grant modifications, with or without conditions, to development standards or requirements specified in this chapter. The planning commission shall fix a reasonable time for the hearing of an application under this section and decide the same within sixty (60) days. (b) No modification to a development standard or requirement shall be authorized by the planning commission unless it considers and determines substantial compliance with all of mak~ the following factors: fnre-~ findings: (1) By mason of the exceptional narrowness, shallowness, size or shape of the specific piece of property or nearby pro~rties or by reason of exceptional topographic conditions or other a×t~-a,~-dlna~-y ~ situation or condition of ~ such ~ propertyies, the strict application of the terms of this chapter would effectively prohibit or unreasonably restrict the use of the property. (2) The granting of such modification will alleviate a clearly demonstrable hardship as distinguished from a special privilege or convenience, and such hardship is not shared generally by other properties in the same zoning district and the same vicinity. (3) The modification will not be injurious to the use and enjoyment of adjacent property owners; will not diminish or impair property values within the neighborhood; will not change the character of the district; and will not be detrimental to or endanger the public health, safety, or general welfare. (4) The condition or situation of the property concerned or the intended use of the property is not of so general or recurring a nature as to make reasonably practicable the formulation of a general regulation to be adopted as an amendment to this chapter. (5) The granting of such modification will allow the project to comply with the adopted Comprehensiv~ Plan, (c) In authorizing a modification, the planning commission may impose conditions regarding the location, character and other features of the proposed structure or use as it may deem necessary to the public interest; and it may require a guarantee or bond to remain in effect until compliance with such conditions has been met. (d) The planning commission shall not grant more than the minimum necessary modification to the appropriate development standard or requirement to resolve the hardship. The planning commission shall not grant a permanent modification to a standard or requirement if a temporary modification will suffice. A temporary modification may be granted if the planning commission determines that permanent compliance will be obtained in a future phase of development. (e) The planning commission shall not grant a modification to any development standard or requirement if: (1) The granting of the modification will constitute the granting of a variance, special exception, conditional use or a rezoning. (2) ~ Flinancial considerations are the principal reason for the requested modification. (3) The modification amends a property-specific condition imposed by the board of supervisors or the board of zoning appeals unless such condition specifically grants such modification authority to the planning commission. (4) The applicant created the condition or situation generating the need for the, modification and the applicant has not exhausted all other practicable solutions to the problem, including but not limited to the acquisition of additional property., elimination or redesign of structures, or the reduction of development density.. (f) In the event the applicant disagrees with the final decision of the planning commission, he may file a written appeal with the circuit court within sixty (60) days of that decision. In addition, adjacent property owners may appeal the final decision of the planning commission by filing a written appeal with the circuit court within sixty (60) days of that decision. Adjacent property owners' appeals shall be limited to conditions which directly affect the property owners and include access, utility locations, buffers, conditions of zoning, architectural treatment, and land use transitions. The court shall fix a reasonable time for hearing of the appeal. During this period the director of planning shall not approve any applicable site plan, building permit or record plat. (2) This ordinance shall become effecn've immediately upon adoption. 1014:11803.1 Devstdl5 2 TAKE NOTICE Take Notice that the Board of Supervisors of C.h.esterfield County, Vir- greta, on Wednesday, May 8, 1996 at 7:00 Bird p.m. at L. C. Courtl. ligh School, 10301 - house Road Extended, Chesterfield, Virginia, will hold a public hear- ing to consider: An Ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting Section 21.1-280 relating to site plan fees. This amend- ment will change the fee for adiustments to previ- ously 'approved site plans. If further information is desired, please contact Mr. Thomas E. Jacob- son, Director of Plan- ning, at 748-1050, be- tween the hours of 8:30 a.m. to 5:00 p.m., Mon- day through Friday. April 24 & May 1/96 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date: May 8, 1996 Item Number: 15. B. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of Oakland Avenue Coun _ty Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisor adopt an ordinance to vacate a portion of Oakland Avenue and retain a 16' water easement as shown on the attached plat. Summary_ of Information: James V. Daniels has requested the vacation of a portion of Oakland Avenue. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer:~~. ~~ J~'hn W. Harmon Attachments: YesI Title: Riqht of Way Manaqer PUBLIC HEARING: VICINITY SKETCH ORDINANCE TO VACATE A PORTION OF OAKLAND AVENUE JAMES V DANIELS JON P. CA THERS LOT 6 SECTION A UNGA L 0 ~r HILLS" COd S40'46'02" z 171.10' / ] NJ655906.485/ [ £1,792706.245 I I 1 1 146 JAMES V. DANIELS T.M. 115_04_12_00-00H-1581 T.M. 115-04-12-00-00H-157 D.B. 1912, PG. 1982 HUNDRED //J601 W. ROAD 158 157 RESUBDIVISION OF LOTSJ 155, 154, 155 & 156 "EAST CHESTER' 00I 2 ACRE OF LAND ' 0 TO BE DEDZCATED T COUNTY OF CHESTERFZEL. P o OF ~6 BE DEDICATED TO cOUNTY OF CHES~'ERFIELD ~ , ~ ~ , 143 7.83 ~ , , 0 ' "~ 6' S41'20 52 · , S35'02 4& w , El 1792539 732 / ~0' ~~b'3~ ~v" ou~v~ T~eL~ C2 27.67 01'O~'J~" ~OOl. O~' ~-.-- TANGENT TABL~ . 46~9 I' N74'44'SB~W · 'Z OF 43. 92' s74'44 '58 ~.~, si~'io:~ 16' WATERLINE EASEMENT, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin.q Date: May8~ 1996 Item Number: 15.c. Subject: Public Hearing to Consider Whether to Hold a Referendum Election on the Issuance of General Obligation Bonds County Administrator's Comments: County Administrator: Board Action Requested: Hold Public Hearing to Consider Whether to Hold a Referendum Election on the Issuance of General Obligation Bonds Summary of Information. This date and time has been scheduled for a Public Hearing on whether to hold a referendum election on the issuance of general obligation bonds for the purposes and in the amounts described on the attachment. Mr. Jay Stegmaier will give a brief presentation prior to receiving public input. Preparer: ~_~-rn~,C/J. L. Stegmaier Attachments: Yes Title: Director, Bud,qet and Mana,qement ~-~No I# TENTATIVE REFERENDUM PROJECTS BY FUNCTIONAL CATEGORY (Specific projects and/or maximum project amounts subject to change) Communication System Upgrades Centralia Fire Station WinterPock Fire Station Rivers Bend Fire Station Reams Road Fire Station Total Public Safety Amount $19,495,000 3,300,000 4,075,000 3,600,000 3,550,000 $34,O2O,0O0 Year To Be Financed FY97-2001 FY98 FY98 & FY2001 FY2001 FY2002 Clover Hill Sports Complex-Ph II Iron Bridge Park-Phase IV Baseball/Softball Field Improvements Park Improvements Western Area Park Improvements- New Schs. Total Parks and Recreation Amount $1,020,000 1,430,000 850,000 3,026, 000 2,179,000 750,000 $9,255,000 FY98-99 FY98-99 FY99-2000 FY99-2001 FY99-2001 FY99-2001 Technology Plan, 2000 New Chester Branch Library New LaPrade Library Total Libraries Subtotal General County Amount $2,800,000 3,600,000 3,900,000 $10,300,000 $53,575,OOO FY98 FY99 FY99 1 1.6 TENTATIVE REFERENDUM PROJECTS BY FUNCTIONAL CATEGORY (Specific projects and/or maximum project amounts subject to change) New Matoaca High School Thomas Dale Renovations L.C. Bird Renovations Chester Middle Renovations C.C. Wells Addition/Renovations Grange Hall Renovations Curtis Elem. Renovations New Elem.-relief for Smith, Hall, Crenshaw, Gates New Elem.-relief for Jacobs, Hening, Chalkley Meadowbrook High Clover Hill Renovations Bensley Renovations Technical Center Tech n o log y- I nfrastru ctu re Total Education Grand Total Amount $36,000,000 24,0OO,OOO 14,000,000 8,000,000 3,000,000 4,000,000 4,000,000 9,000,000 10,000,000 24,000,000 2,800,000 4,000,000 7,100,000 9,365,000 $1 59,265,OOO $212,84O,000 Year To Be Financed FY99 & FY2001 FY97 FY98 FY2000 FY97 FY2000 FY2000 FY98 FY2000 FY98- FY99 FY2000 FY98 FY98 FY97- FY2001 P. O. Box 85333 Arq Affiliate of Media General Richmond, Virrnia 23293-0001 (804) 649-8000 Advertis~n§ Affidavit {Th~s is not a bi,J, Cease pay from ~SUPV 220806 P 23832 08/28/96 121 TAKE NOTICE PLEASE TAKE NOTI(;E THAT THE 1 x 82 56 Richmond Newspapers, tnc. Publisher of THE RICHMOND TIMES-DISPATCH 08/28/96 The first insertion being Sworn to cribed before 0A/2~/96 e×p~res 03/31/97 THiS iS NOT A B~LL, PLEASE PAY FROM ~NVOICE, THANK YOU THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER WHETHER TO HOLD A REFERENDUM ELECTION ON THE ISSUANCE OF GENERAL OBLIGATION BONDS SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. NAME ADDRESS 16. 17. 18. 19. 20. 21. 22. 23. 24. Remarks by Charles H. Ellis III Chesterfield County Board of Supervisors Public Hearing on the Potential 1996 Bond Issue May 8, 1996 Mr. Chairman, members of the Board of Supervisors, Mr. Ramsey, ladies and gentlemen: good evening. As you know, I am Charlie Ellis, and I live in the Midlothian District. I am Vice-President of the County Council of PTAs and PTSAs, happy parent of two children educated in our first-rate public schools, and proud veteran of the 1988 bond issue campaign. I came to offer my support, my congratulations where appropriate, and some historical perspective on this matter of getting a bond referendum on the ballot and getting it passed. In the 1988 campaign, we had the full support of the School Board. The bond referendum called for $136 million worth of projects and a meals tax to help fund it. We had, I think it is fair to say, grudging support amongst the Supervisors. The school bond issue won handily. The meals tax -- collected without public fuss in a good many surrounding and less prosperous localities -- failed here. In consequence, the building program that was supposed to be accomplished in four or five years took longer than that. In the absence of land use and growth planning which no one seems able to address, we must continue to provide school space for more children. Next year, still more; and so on. We are now at another point when we have to build schools. Right now, we need the school space the bond issue will provide. It will be less expensive to build that space now than it would a few years hence. I am pleased to see that, together with the School Board and administration, you have crafted a package that meets our most critical needs without raising property taxes ~r invoking the meals tax. This is an appealing package, even to those of us who believe in paying for our public services. I gather, from this, that you share my sense that we cannot afford to fail this year. The importance of this matter was underscored by one of you, when we hosted you at the February meeting of the County Council of PTAs and PTSAs. You said that the success of the bond referendum depends on some hard work by PTA members all over the County. We did that in the 1981, 1985, and 1988 bond campaigns, and we will do it again this year. But I submit that the success of the bond referendum lies also with all of you. You have visibility, access to the media, and access to people and organizations with great influence over voters. You have some influence yourselves. And you are public servants. So you can help us by unanimously supporting this initiative and conspicuously working for its passage. The building of enough school space for our children is only slightly less important than teaching them well, helping them learn to think, and paying careful attention to their needs. Given the fundamental importance of this bond referendum to our schools, and given the fundamental importance of our schools to our community and the world outside, a 1996 school bond campaign must triumph. It must enjoy, and be characterized by, the continued vigorous support of all of us. So I hope you will use your offices and influence, not to mention your brains and energy, to push this bond issue this year, and help pass it. The schools community will, as it'has in the past, do the same. Thank you for your time. May 6, 1996 Hon. Jack McHale Post Office Box 40 Chesterfield, VA 23832 Dear Mr. McHale: thave-tived in the Village of Chester in Chesterfield County for the past 25 years. I feel that the Library/Art Center is a much needed facility for the people of this co~nunity and -surrounding area, Ihope that you will include this Library/Art ~-~Center in this year's bond referendum as originally planned. ,Sincerely, El~izabeth D. Asbu~ ~uda District CENTRAL CHESTERFIELD BUSINESS ASSOCIATION %,#r. Jack McHale, S'aoervisor County Of ~hesterfield, Virginia Dea~ Jack~ Jvtt a short note to let you koow thc Bo~r'd of tile CCBA at its relular eonthly Board Meeting, May ?, 1996, voted unanimously to support you tn your efforts to h~ve funds for thc Chester Library/Arts center included in the bond oackase that will be offered to Chesterfield County voters this co~tng Fail, FAr from being another burden on county taxpayers, the Library/Arts Center i~ a major component of the Che~ter Village Plan, a public/private projec~ in whic~ ~he County ~as alread~ invested considerable resources and which will greatly enhance the overall attractiveness and viability of C~eSterfteld County, Thank you for all the helo you lend to this project, alo~ our positto~ to your fellow Supervisors. P}ease Oass D. Scott Fish~r, President 6 May 1996 County Supervisor P.O. Box 40 Chesterfield, VA 23832 Attn: Mr. Jack McHale Re: Chesterfield County Center for the Performing Arts Dear Mr. McHale, I have heard some discussions regarding the possibility of Chesterfield County constructing a center for the performing arts. As a resident of this county, I wanted to take this opportunity to express my support for such a facility. During my time in Chesterfield (22 years), I have seen the county grow considerably and make changes to facilitate this growth. I believe that a facility of this nature is important to a cosmopolitan area such as ours and want urge you to move forward and promote plans to develop this center. Thank you. Keith A. Clark WH! P.O. BOX 728 1305 WEST HUNDRED ROAD CHESTER, VIRGINIA 23831 (804) 768-8840 FAX (804) 768-8842 CONSTRUCTION COMPANY, INC. May 6, 1996 Mr. Jack McHale Post Office Box 40 Chesterfield, Virginia 23832 Dear Jack: From a personal point of view, as well as the fact that our company is involved in the on- going revitalization of the Village of Chester, including Construction ora new corporate headquarters at 3601 West Hundred Road, we feel that a library and Performing Arts Center within the village center would be a vital contribution to the growth and health of Chester. I can envision many varied uses and opportunities for such a facility which would serve as a focal point for continuing economic development and stable neighborhood growth for Chester as well as the county as a whole. May 6, 1996 F. Scott Moyer 13723 Nashua Turn Midlothian, Va 23112 (804) 739-0918 Mr. Jack McHale Chesterfield County Board of Supervisors Bermuda District P.O. Box 40 Chesterfield, Virginia 23832 Dear Mr. McHale: I have recently learned that Chesterfield County is considering the construction of a Performing Arts Center. I am writing this letter to you because I believe that the proposed location of this center will fall in your district. I was born and raised in Chesterfield County and now that I am starting my own family, I chose Chesterfield County to live. I have always been impressed with Chesterfield, its affluence, its people, and its offerings. I have often wondered throughout the years why such a center like this had never been built and made accessible to the counties residents. I am very pleased to hear now that such a center is in consideration and the purpose of this letter is to let you know that my family and I stand in full support of locating this center here in Chesterfield. We feel that a center like this is long overdue and you can count on us, and on countless neighbors of ours, to be on your side to see this proposed project through. Please feel free to contact me if I can be of any help in this matter. Thank you for your time. Sincerely, F. Scott Moyer Ch. County Resident 15001 Happy Hill Road Colonial Heights, Virginia 23834 Mr. Jack McHale P.O. Box 40 Chesterfield, Virginia 23832 Dear Mr. McHale: We have become aware of the possible construction of a Center for Performing Arts in Chester and would like to let you know that we would support and endorse the construction of such a center for our area. We hope that you will be supporting this project. Yours truly, Mrs. James L. Moore MaY 6, 1996 Mr. Jack McHale Chesterfield County Board of Supervisors Bermuda District P. O. Box 40 Chesterfield, Virginia 23832 Re: Center for the Performing Arts Chester, Virginia Dear Mr. McHale: I am writing to advise you of my interest in the concept which is currently being discussed for a Center for the Performing Arts in Chester, Virginia. I am a resident of Chesterfield County and my family and I are very pleased that such a center could be situated in our area to promote not onlythe growth and development of Our community bm the growth and development of our children. This concept is very encouraging and I support it in its entirety. Very truly yours, Gerard T. Canavan ESTABLISHED 1946 REALTOR® 4211 OlD HUNDRED RD. P. O. BOX 549 CHESTER, VIRGINIA 23891 TELEPHONE: (804.-) 748-2240 FAX: (804) 748-2'199 May 6, 1996 Hon. Harry G. Daniel, Chairman Post Office Box 40 Chesterfield, VA 23832 Dear Mr. Daniel: As you know, the citizens of Chester and the County collectively created the "chester Plan" in 1987. Afterwards, the Chester Village Foundationandthe County, in a public/private partnership, pro- duced a plan for the Chester Village Green. This plan was adopted by the County and has been the guide for revitalization of the Village. Using these guidelines, a major rezoning was approved in October, 1995 which allows for the implementation of the ideas de- scribed in the Chester Village Plan. One of the vital elements of the plan is the Cc~nunity Library/ Arts Center. This facility represents a much needed replacement for the existing Chester library. The Art Center functions not only as a cultural centerpiece for the county but equally important, it establishes a cc~nunitymeeting area with multiple uses. The ArtCenterormultipurpose room, is an important draw for the Village of Chester. Its value in dollars cannot be expressed easily. Not only will the location of the Library/Art center be a boost to the retail businesses in the Village but the potential value as an economic development tool is great. It not only adds quality of life but the additional meeting space can be utilized by nearby businesses andindustry. This concepthas been adoptedby the Board and approved through the zoning process. The private sector is already working towards the actual construction of the first elements of the "Village Green Project". The optimism for its success is already evident in the renewed interest in Chester and the new construction of non-residential property in the Village. I ask that we continue down the 'path we have both been traveling. We should keep the Art Center in the bond referendum as a part of the Conm~nity Library. Much money and time,~ both County and private sector, have been spent on this issue to date. Give the people of Chesterfield the ability t° make a choice in this .. Please include the Library/Art Center as originally planned in this years' bond referendum. Sincerely~/~ James V. Daniels Bormuda District Chester, Virginia May 6, 1996 Hon. Jack McHale Post Office Box 40 Chesterfield, Virginia 23832 Dear Jack: As a life-long resident of Chesterfield Countv and the Village of Chester, I sincerely hope that you will include the Library/&rt Center as originallT planned in this year's bond referendum. This facility is a much needed replacement for the existing Chester Library. The desperately need meeting space in our community, and it would also ~'~i~reate a-community meeting .area for businesses as well as organizations .... Your concurrence would be greatly appreciated. ~ncerely yours~ Frances Gwaltney Bermuda District AGENDA Meeting Date: ~ e, 1996 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page Item Number: 17. ~Subject~ Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors .County Administrator's Comments: BoardAction Requested: .Summary of Information: Motion of adjournment and notice of next scheduled meeting on May ~ 1~ at ~ p.m. f~ ~ ~ ~-~ . Attachments: [~] Yes No Title: Clerk to the Board of Supervisors