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10-13-2004 Board SummaryBoard of Supervisors Kelly E. Miller Edward B. Barber Remry Bush Hunrphrey R. M. "Dickie" Khrg, Jr. Arthur S. Warren County Administrator Lane B. Ranrsey Summary of Actions Taken by the Board on October 13, 2004 4:00 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS o Mr. Ramsey announced that Deputy Chief Paul Mauger will serve in the capacity of Acting Fire Chief after Chief Stephen Elswick' s retirement November 1, 2004. o Dr. Cannaday introduced Mr. Michael Packer, newly appointed School Board attorney. o Ms. Patty Carpenter, Chairperson of Citizens for Chesterfield Students provided the Board with details of bond referendum campaign efforts. o Members of the Fatality Review Team provided findings and recommendations associated with the Intimate Partner and Family Violence Review Project. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Staff Sergeant Christopher Watson for his contribution to the war against global terrorism. Adopted Resolution recognizing October 2004, as "Crime Prevention Month" in Chesterfield County. Adopted Resolution recognizing October 2004, as "Domestic Violence Awareness Month" in Chesterfield County. APPOINTMENTS Approved Approved Nomination of Mr. Eddie Berry, Mr. Kevin Garrett and Mr. Don Rodgers to be appointed by the Governor to serve on the Chesterfield Emergency Planning Committee. Appointment of Ms. Margaret Anne Fields to serve on the Disability Services Board. Approved Approved Appointment of Mr. Andre Walters to serve on the Youth Services Citizen Board. Reappointment of Mr. David W. Mathews, Mr. Daniel K. Smith and Mr. S. Joseph Ward to serve on the GRTC Transit System Board of Directors. STREETLIGHT INSTALLATION COST APPROVAL Approved Streetlight for Happy Hill Road, vicinity of 16001. CONSENT ITEMS Adopted Adopted Adopted Approved Approved Approved Resolution recognizing October 3-9, 2004, as "Fire Prevention Week" in Chesterfield County. Resolution recognizing October 13, 2004, as "SAVE Day" in Chesterfield County. Resolution supporting Federal Emergency Management Agency funding the restoration and repair of the Historic Stone Bridge at Falling Creek and Route 1. State road acceptance of a road in Whitestone, Section 5. Transfer of the FY2005 Reserve for School Capital Improvements to the School Capital Improvements Fund (CIP) in the amount of $7,643,000. Award of multiple physician services contracts for physicals and drug/alcohol testing for various county and school departments to COSHA, John Randolph/Retreat, Primary Health Group and Occuhealth Alliance. Approved Approved Authorization of change orders and transfer of funds for the Meadowville Technology Park L2 Industrial Access Project. Request of James Vernon Daniels for permission to install a private water service within a private easement to serve property at 3920 Gill Street. Approved Request of Jefferson L. Hamilton and Jessica K. Hamilton for permission for a gravel driveway to encroach within a 50-foot unimproved right of way known as Sunset Boulevard. 2 Approved Request of Kin Yan Wong and Rong Sheng Huang for permission for a proposed deck to encroach within an eight-foot easement across Lot 13, Meadowbrook Farm, Section F. Approved Request of CMA Properties, Incorporated for permission for a proposed concrete sidewalk to encroach within a 16-foot sewer easement across its property. Approved Request of Edith A. Gavis for permission for a proposed fence to encroach within a 16-foot drainage easement across Lot 18, Block A, Wrexham Estates, Phase I. Approved Request of Interfaith Housing Corporation for permission to install a private sewer service within the Sherbourne Road right of way to serve property at 2620 Sherbourne Road. Approved Request of Renee Marten for permission for a proposed screened porch to encroach within a 16-foot drainage easement across Lot 13, Birkdale, Section 1. Approved Request of Carmen C. Reilly for permission for a proposed deck to encroach within a 16-foot sanitary sewer easement across Lot 46, Krim Point at the Grove, Section 1. Approved Request of Robert P. Watson and Gloria H. Watson for permission for a proposed fence to encroach within an eight-foot easement and a 16-foot drainage easement across Lot 6, Edgewater at the Reservoir, Section 7. Approved Conveyance of an easement to Virginia Electric and Power Company for underground cable to serve the Meadowville Water Tank. Approved Award of construction contract to East Coast Utility Contractors, Ltd. for County Project Number 02-0086, Chesdin Road Pump Station Renovations. Approved Request to quitclaim a portion of a 16-foot water easement across the property of Evans Research, LLC. Approved Request to quitclaim a portion of a 16-foot water easement across the property of First Market Bank, FSB. Approved Authorization to execute the Special Project Service Agreement between Central Virginia Waste Management Authority and Chesterfield County regarding the Used Electronic Equipment Recycling Program. Approved Acceptance of two parcels of land along the south right of way line of Justice Road from Romag, LLC. Approved Acceptance of two parcels of land for the extension of Walmart Way from Poseidon Swimming, Incorporated. Approved Acceptance of a parcel of land for the extension of Walmart Way from Conreal, LLC. Approved Public hearing date of November 10, 2004 to consider amending the county policy regarding criminal background checks for coaches of co-sponsored groups to require national checks. Approved Public hearing date of October 27, 2004 to consider an ordinance creating a separate classification of tangible personal property for motor vehicles specially equipped to provide transportation to physically handicapped individuals. Approved Acceptance of a grant awarded by the Bureau of Justice Assistance for the FY2005 Law Enforcement Technology Grant to purchase equipment to enhance the Police Department's community policing and crime prevention efforts. Approved Acceptance of a grant awarded by the Department of Motor Vehicles for the FY2005 Highway Safety Project Grant to purchase equipment and pay overtime to enhance the Police Department's traffic safety and accident prevention efforts. Approved Donation from the Matoaca District Improvement Fund to the Virginia State University Scholarship Program. Approved Transfer of funds from the Matoaca District Improvement Fund to the School Board to fund the Foster Grandparents Program at Ettrick Elementary School in accordance with an agreement between the Foster Grandparents Program and the school. REPORTS Accepted Report on Developer Water and Sewer Contracts; a Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases; a Report of Planning Commission Substantial Accord Determination on VEPCO/Epic Road, Communications Tower (Case 05PD0140); and a Report on Roads Accepted into the State Secondary System. 4 CLOSED SESSION A closed session was held pursuant to Section 2.2-371 l(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. NEW BUSINESS Approved Agreements and financial designations providing for the redevelopment of Cloverleaf Mall. 7:00 P.M. SESSION Mr. Miller gave the invocation. Members of Cub Scout Den 11 from Pack 806 led the Pledge of Allegiance. RESOLUTIONS AND SPECIAL RECOGNITIONS Presentation of the Award for Continuing Excellence (ACE) to Chesterfield County. Adopted Resolution recognizing October 2004, as "Quality Month." Adopted Resolution recognizing "Christmas Mother Day" in Chesterfield County. Adopted Resolution recognizing Mr. Stephen James Ascher, Mr. Jared Kent Calfee, Mr. Devon John Doyle, Mr. Sean David Doyle, Mr. Nicholas John Lemza, Mr. John McLean, Mr. Landon Charles Michaels and Mr. Michael Glenn Sanders upon attaining the rank of Eagle Scout. PUBLIC HEARINGS Approved Adopted FY2006 Enhancement Projects. Ordinance authorizing minors 16 years and older to volunteer to serve in volunteer fire departments in the county. Adopted Ordinance amendment regarding the expenditure of courthouse security funds. Adopted Ordinance amendments relative to inoperable motor vehicles. No action taken Comcast's proposed rate increase for limited basic cable service and installation and equipment rates. Approved Appropriation of Federal Department of Homeland Security Urban Area Security Initiative funds. Adopted Ordinance to vacate a 50-foot unimproved right of way known as Manatee Road within Land-O-Pines, Section A. Adopted Ordinance to vacate a portion of Lot 9, The Bellwood Farm Subdivision. Adopted Ordinance to vacate a portion of Revised Map of Pocoshock Hills. The meeting adjourned at 8:14 p.m. until October 27, 2004 at 4:00 p.m. for the next regularly scheduled meeting in the Public Meeting Room.