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06/20/01 Board BitsBoard of Supervisors Renny Bush Humphrey Kelly E. Miller Edward B. Barber J.L. McHale III Arthur S. Warren County Administrator Lane B. Ramsey Summary of Actions Taken by the Board on June 20, 2001 3:00 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS Ms. Nan Hailey, 2000 Christmas Mother, thanked the County for its continued support and presented the Department of Public Affairs with the first annual Christmas Mother Wreath Award in appreciation of the department's efforts in promoting the Christmas Mother Program. Mr. Basil Snider, member of the Board of Directors of Meals on Wheels, presented the Board with a resolution of appreciation for the County's support of the Meals on Wheels Program. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Chester Fire Station and the Professional Firefighters Association for their assistance and hospitality in boarding two firefighters from Belize. Adopted Resolution recognizing Lowe's Midlothian Store for its generous display of community spirit. NEW BUSINESS Deferred until August 22, 2001 Deferred until November 14, 2001 Ordinance to require background checks for County volunteers that work with juveniles and also for rescue squad volunteers; an administrative policy to provide specific guidelines governing background checks on County volunteers and volunteers for rescue squads; and a second administrative policy requiring background checks for volunteers/coaches of co-sponsored organizations. Ordinance to implement an ambulance transportation fee for emergency medical services. APPOINTMENTS Approved Appointment of Mr. Bradford Hammer to serve on the Senior Connections Board of Directors. Approved Reappointment of Mr. Robert W. Andrus, Mr. W. G. (Bill) Fields, Mr. Timothy D. Grider, Mr. Lonnie Miller, Mr. James D. Snowa, Mr. Steven M. Applegate and Mr. Robert Foster to serve on the Board of Building Code Appeals. Approved Reappointment of The Honorable Philip V. Daffron, Mr. Bradford S. Hammer, Mr. Clarence G. Williams, The Honorable Frederick Rockwell, lll, Mr. Paige W. Foster, Mr. Michael W. Lee, Mr. Gregory D. Carr, Dr. John Morgan, Ms. Jane Ogletree and Ms. Elvira Shaw to serve on the Community Criminal Justice Board. Approved Reappointment of Mr. James A. Spencer to serve on the Industrial Development Authority. Approved Appointment/reappointment of Mr. Heinz Mathis, Mr. John Stewart and Mr. Walter Heyer to serve on the Richmond Metropolitan and Convention Visitors Bureau. CONSENT ITEMS Approved Authorization for County Administrator or his designee to execute the Police Mutual Aid Joint Aviation Agreement between Chesterfield and Henrico Counties and the City of Richmond. Adopted Resolution recognizing Senior Captain Kenneth C. Wheeling, Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution recognizing Miss Courtney Paige Crawford upon attaining the Gold Award. Approved Request to write off uncollectible accounts receivable. Approved State road acceptance of roads in Harrowgate Place, Section 1 (remainder of); Jessup Farms, Section D and a portion of Jessup Farms, Section B; Rolling Hills, Section D and a portion of Rolling Hills, Section A; and Saint James Woods, Section F. Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Public hearing date of July 25, 2001 to consider the leasing of space on County communications towers. Public hearing date of July 25, 2001 to consider the restriction of through truck traffic on Rivers Bend Boulevard. Sewer contract for Bayhill Pointe Trunk Sewer Phase 4. Utility contract for Stoney Glen South Section 1. Utility contract for Queen's Grant at Riverdowns. Lease of property for Community Corrections Services. Request of Jacob Lutz, III to provide wastewater service to 3941 Reeds Landing Circle utilizing a private pump station and force main. Request of Harold E. Greer, Jr. and Laura B. Greer for a fence to encroach within a sixteen foot easement across Lot 9, Block B, Brookwood Estates, Section 2. Request of James V. Belmar and Monica H. Belmar to maintain County property at Crenshaw Elementary School. Request of Alice G. Miller to install a private sewer service within a private easement and a private water service to serve property on Railroad Avenue. Request of Alexander C. Stuart and Samuel D. Stuart to install a private water service within a private easement to serve property on Jahnke Road. Request of Stonehenge/Wood Associates L.C. to vacate portions of Farnham Drive within Stonehenge, Section F. Request of Roslyn Farm Corporation to vacate and rededicate storm water management/best management practice easements in Ruffin Mill Industrial Park. Request of Grand Manor Homeowners Association, Incorporated for a proposed sign to encroach within a variable width drainage and sewer easement. Request to quitclaim a sixteen foot easement across the property of Linwood Elton Bottoms and Marian P. Bottoms. Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Request to quitclaim a portion of a sixteen foot sewer easement and portions of two ten foot temporary construction easements across the property of Linwood Bottoms, Jr. and Kevin M. Bottoms. Request to quitclaim a sixteen foot drainage easement across the property of Katherman Investments, Incorporated. FY2001 year end adjustments. Conveyance of easement to Verizon Virginia Incorporated for existing underground lines on County property located on Beach Road. Conveyance of easement to Virginia Electric and Power Company to install underground power lines to the Harrowgate Park Tower Site. Conveyance of easement to Southside Electric Cooperative to install overhead power lines to serve Lot 1, Skippers Ridge, Huguenot District, Powhatan County. Acceptance of parcel of land along the west right of way line of Old Hundred Road from Board Missions and Church Extensions of the Richmond District Virginia Conference of the United Methodist Church. Acceptance of parcel of land situated north of the north right of way line of Hull Street Road and west of the west right of way line of Gregory Pond Road from Amberleigh, L.L.C. Acceptance of two parcels of land along the east right of way line of Harrowgate Road from Barney and Martha M. McLaughlin. Acceptance of a parcel of land along the south right of way line of Robious Road from Huguenot Village Acquisition Company, L.L.C. Acceptance of a parcel of land along the north right of way line of Hull Street Road from Linwood Elton Bottoms and Marian P. Bottoms. Acceptance of two parcels of land along the north right of way line of Big Oak Lane from Gray Land and Development Company, LLC. Acceptance of two parcels of land situated on the north right of way line of Hull Street Road (State Route 360) from Linwood Elton Bottoms, Jr. and Kevin M. Bottoms. Award of contract to G.P.D. Telecom Incorporated to install a "turnkey" in- building coverage system in James River High School and Manchester High School. Approved Amendments to policy for authorizing change orders to County contracts. Approved Transfer of District Improvement Funds from the Matoaca District Improvement Fund to the Parks and Recreation Department for a flagpole at Matoaca Park. Approved Cancellation of public hearing to consider the leasing of space in the Henricus Visitors Center. REMOVED FROM THE CONSENT AGENDA FOR PUBLIC COMMENT Approved Initiation of an application for a Conditional Use Planned Development to permit an indoor/outdoor recreational facility. Approved Maximum cash proffer per lot for fiscal year 2002. Approved FY2002 priority list of primary and interstate needs. ADDED BY UNANIMOUS CONSENT Approved Appointment of Reverend Johnnie Fleming to serve on the Social Services Board. Approved Public hearing date of July 25, 2001 to consider vacating a portion of unimproved County right-of-way known as Morrisett Road. REPORTS Accepted Report on Developer Water and Sewer Contracts; a Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases; and a Report on Roads Accepted into the State Secondary System. 7:00 P.M. SESSION Reverend Martha Jenkins, Vicar of Saint Matthew' s Episcopal Church, gave the invocation. Eagle Scout Douglas Wyatt led the pledge of allegiance. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Mr. Douglas Everitt Wyatt upon attaining the rank of Eagle Scout. Adopted Resolution recogmzlng Mr. John Rother Charlet upon attaining the rank of Eagle Scout. Adopted Resolution recognizing Mr. Kyle Patrick Brengel upon attaining the rank of Eagle Scout. Adopted Resolution recogmzlng Mr. Adam Kit Willis upon attaining the rank of Eagle Scout. Adopted Resolution recognizing Miss Anna Louise DiGrazia upon attaining the Gold Award. Adopted Resolution recognizing Miss Catherine Huennekens upon attaining the Gold Award. Adopted Resolution recogmzlng Miss Sally B. Eyre upon attaining the Gold Award. Adopted Resolution recognizing Miss Amy Christine Ahles upon attaining the Gold Award. Adopted Resolution recognizing Miss Gretchen Elyse Young upon attaining the Gold Award. MOBILE HOME PERMITS AND ZONING REQUESTS 01SR0247 Approved for five years with proffered conditions In Bermuda Magisterial District, request of Donald L. Benton, Jr. and Thomas L. Gordon for renewal of Mobile Home Permit 89SR0171 to park a mobile home in a Residential (R-7) District on property known as 2700 Drewrys Bluff Road. Tax ID 789-680-7058 (Sheet 18). 01SN0163 and 01PD0171 Deferred until July 25, 2001 01SN0209 Approved with proffered conditions In Midlothian Magisterial District, requests of Sprint PCS 1) for conditional use planned development to permit a communications tower with height exception in a Residential (R-40) District on property located on the south line of Robious Road, across from Robious Crossing Drive. Tax ID 738- 714-Part of 6361 (Sheet 2); and 2) for appeal of the Planning Commission's substantial accord determination that a communications tower at this location fails to comply with the County's Comprehensive Plan. In Midlothian Magisterial District, request of David P. Dempsey for rezoning from Residential (R-40) to Residential (R-15) of property located on the north line of Big Oak Lane, west of Huguenot Road and known as 11100 Big Oak Lane. Tax ID 743-716-7799 (Sheet 2). PUBLIC HEARINGS Approved Appropriation of up to $1.8 million in funds received from the City of Colonial Heights for the Emergency Communications System Project. Approved Increase of $752,355 in estimated revenues and appropriations in the School Operating Fund, and authorization to reserve approximately $2,382,185 at year-end to carry over and be re-appropriated into FY2002. Approved FY2002 through FY2007 Secondary Road Six Year Improvement Plan, as amended; FY2002 Secondary Road Improvement Budget; Chesterfield Road Fund, Regional Surface Transportation Fund, and Congestion Mitigation Air Quality Fund Project Development Schedules; designation of FY2002 Chesterfield Road Fund Projects, and appropriation and transfer of funds for various road projects. Approved Appropriation of anticipated Virginia Department of Transportation reimbursements for the Genito Road/Woolridge Road Intersection Project. Approved Appropriation and transfer of funds and authorization to enter into a Virginia Department of Transportation Loan Agreement for the Old Buckingham Road (Silver Creek Court to Olde Coalmine Road) Project. Adopted Ordinance relating to boundary lines for magisterial districts and voting precincts and relating to polling places, as amended. Adopted Resolution supporting limited internet access of all computers in the Chesterfield County Library System. The meeting adjourned at 1:14 a.m.