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07/25/01 Board BitsBoard of Supervisors Renny Bush Humphrey Kelly E. Miller Edward B. Barber J.L. McHale III Arthur S. Warren County Administrator Lane B. Ramsey Summary of Actions Taken by the Board on July 25, 2001 3:00 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS Delegate Kirk Cox presented Mr. Ramsey and Dr. Billy Cannaday, School Board Superintendent, with a resolution adopted by the 2001 General Assembly honoring the County and the School System for achieving the Gold Medallion from the Senate Productivity and Quality Award Program. Ms. Mary Lou Lyle, Director of Accounting, was recognized for the Accounting Department receiving the Government Finance Officers' Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the twentieth consecutive year. · Mr. Ramsey recognized the participants in the County's program for internships in cultural diversity. · Dr. Nelson provided an update relative to the progress of staffs efforts to recommend actions and solutions to septic system problems in Rayon Park. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Philip Morris U.S.A. for its donation to the Department of Fire and Emergency Medical Services. Adopted Resolution recognizing Mr. Wayne L. Edmunds for his service to the Health Center Commission. Adopted Resolution recognizing Mr. N. Leslie Saunders, Jr. for his service to the Health Center Commission. Adopted Resolution recognizing the UPSTART 8, Leadership Metro Richmond Class of 2001 for its efforts towards establishing a Boys and Girls Club in Chesterfield County. WORK SESSIONS Mr. John Gibney, Jr., Chairman of the Committee on the Future, presented a report on the status of the Committee on the Future's current report topic addressing the aging of the population, and also a status update concerning previous Committee reports. Mr. Steven Micas, County Attorney, reviewed legislation approved by the 2001 General Assembly either requiring ordinance changes; permitting ordinance changes; or affecting County operations without ordinance changes. Approved Staff's recommendation to set public hearing dates for legislative items relative to on-site examiners of septic systems; recovery of driving under the influence (DUI) expenses; increased fines for parking violations; and refer to the Planning Commission with a recommendation to amend the County Code, the legislative item relative to additional time for advertisement of Comprehensive Plans. APPOINTMENTS Approved Approved Approved Appointment of Dr. James F. McClellan to serve on the Airport Advisory Board. Appointment of Ms. Carol M. Crosby and Mr. John A. Gibney, Jr. to serve as at-large members of the Health Center Commission. Appointment/reappointment of the following members to serve on the Youth Services Citizen Board: Ms. Leslie Wyatt, Ms. Ashley Bacon- Ward, Ms. Ashley Diersen, Ms. Jodi Bowman, Ms. Sarah Smith, Ms. Amber Forster, Mr. Paul Pelletier, Jr., Ms. Victoria Davenport, Ms. Brittany Eddy, Ms. Lacey Birdsong, Mr. Christopher Barksdale, Mr. Glenn Pierce and Mr. Henry Mack. CONSENT ITEMS Approved Approved Approved Change order to contract with Motorola, Incorporated for purchasing additional radio equipment. Change order to construction contract with Kenbridge Construction Company for the Juvenile Detention Home Project for removal and replacement of unsuitable soils. Change order to contract for the Pocoshock Creek Emergency Sewer Line Replacement. Approved Change order to contract for County Project Number 99-0038, Renovation of Bon Air and Matoaca Tanks. Approved Transfer of District Improvement Funds from the Dale District Improvement Fund to the School Board to purchase and install materials to provide electricity to a reader board for Beulah Elementary School. Approved Transfer of District Improvement Funds from the Midlothian District Improvement Fund to the School Board to supplement the FY2002 Community Services Contract between the County and Theatre IV. Approved Transfer of District Improvement Funds from the Dale District Improvement Fund to the School Board to purchase playground equipment for Falling Creek Elementary School. Approved Transfer of District Improvement Funds from the Matoaca District Improvement Fund to the Eppington Foundation to cover costs associated with the Colonial Heritage Fair. Approved Transfer of District Improvement Funds from the Matoaca District Improvement Fund to Phillips Volunteer Fire Department for painting of the public meeting room and the exterior of the fire station. Approved Transfer of District Improvement Funds from the Clover Hill, Dale, Matoaca and Midlothian District Improvement Funds to the Parks and Recreation Department to defray the cost of providing entertainment for the Pocahontas State Park 2001 performance series. Approved Request for a music/entertainment festival permit for the annual Chesterfield County Fair. Approved Authorization for the County Administrator to execute a lease with Ukrop's Supermarkets and Richmond Kickers Youth Soccer Club for the creation of a County park adjacent to Ukrop's Supermarket located at Chippenham and Route 10. Approved Appropriation of funds for the Spirea Road sidewalk enhancement project. Approved Appropriation of funds for six separate road construction projects. Approved Appropriation of funds for completion of the ISTEA Grant for Virginia Civil War Trails. Approved Public hearing date of August 22, 2001 to consider an amendment to the Zoning Ordinance relating to family day care homes. Approved Public hearing date of August 22, 2001 to consider an ordinance requiring a $100 BMP maintenance fee for each apartment located in the Upper Swift Creek Watershed. Approved State road acceptance of roads in Bayhill Pointe, Section 8 and a portion of Commonwealth Centre Parkway. Adopted Resolution recognizing Senior Police Officer Michael E. Reed, Police Department, upon his retirement. Adopted Resolution requesting the Virginia Department of Transportation to accept Lake Ridge Drive into the State Secondary System of Highways. Adopted Resolution extending the corporate life of the Appomattox River Water Authority. Adopted Resolution approving the First Amendment to the Service Agreement between South Central Wastewater Authority and the participating jurisdictions. Approved Use of a proper name (John Winston Jones Parkway) for the access road to the new Matoaca High School. Approved Award of contract to Kenbridge Construction Company for construction of the Winterpock Fire Station. Approved Award of contract to Moseley Harris and McClintock to update the County's Government Center Master Plan. Approved Allocation of Utility Inducement Funds to design and install the relocation of an existing twelve inch public water line for the building expansion of Maruchan Virginia Incorporated at 8101 Whitepine Road. Approved Police Department Training Agreement with the Department of the Army, Fort Lee, Virginia. Approved Initiation of a re-zoning application for the old La Prade Library. Approved Acceptance of grant funds from the Department of Criminal Justice Services for a School Resource Officer in the Community High School. Approved Acceptance of grant funds from the Virginia Department of Aviation for the expansion/renovation of the terminal building at the Chesterfield County Airport and award of contract to Haley Builders. Approved Acceptance of grant funds from the Office of Justice Programs Drug Court Implementation Grant Program for the creation of four new positions. Approved Utility contract for Saint Francis Hospital. Approved Acceptance of a parcel of land along the west right of way line of Iron Bridge Road from T. Walter Brashier. Approved Request to quitclaim a sixteen foot drainage easement across the property of AP Properties, L.P. Approved Request to quitclaim a variable width drainage easement across the property of Foxfield Construction, Incorporated. Approved Request to quitclaim a variable width storm water management/best management practice easement and a variable width storm water management/best management practice access easement across the property of Commonwealth Office, L.L.C. Approved Request to quitclaim a variable width storm water management/best management practice easement across the property of Gillsgate, L.L.C. Approved Request to quitclaim a portion of a sixteen foot sewer easement across Lot 23, Block B, Trampling Farms, Section A. Approved Sewer contract for The Woods at Summerford Offsite Sewer Line. Approved Lease for Chesterfield County Families First Program. Approved Lease for the Planning Department's Long Range Planning Branch. Approved Request of Colin R. Pilley and Dan R. Casey for permission to install a private sewer service within a private easement to serve a residence on South Chester Road. Approved Request of Grafton School Incorporated for concrete curb and gutter to encroach within a proposed sixteen foot drainage easement and a sixteen foot water easement. Approved Request of George E. Stigall and Melissa Y. Stigall for a fence to encroach within a sixteen foot alley adjacent to Lots 38 and 39, Block 13, Plan of Central Park. Approved Request of Robert S. French and Tiffany K. French for a fence to encroach within a ten foot easement and a sixteen foot drainage easement across Lot 33, North Oaks, Section A. Approved Approved Approved Approved Approved Conveyance of easement to Verizon Virginia Incorporated to install underground fiber optic cable on County property located on Buford Court to serve property on Midlothian Turnpike. Conveyance of easement to Virginia Electric and Power Company to install underground power lines to provide service to Chester Middle School. Conveyance of easement to Virginia Electric and Power Company to install underground and overhead power lines to serve the Juvenile Detention Home on Krause Road. Conveyance of easement to Virginia Electric and Power Company to install underground power lines to provide service for the installation of streetlights for the Centre Street Project. Cancellation of public hearing to consider the leasing of space in the Henricus Visitors Center. REMOVED FROM THE CONSENT AGENDA FOR PUBLIC COMMENT Adopted Approved Approved Resolution approving the Third Amendment to the 1964 Service Agreement between the Appomattox River Water Authority and the participating jurisdictions. Award of contract to Golder Associates Incorporated for the operation and maintenance of the Northern Area and Chester Landfill gas collection systems. Authorization to exercise eminent domain for the acquisition of an easement for the Midlothian Water Tank and Pump Station Phase II Off- Site Waterline. ADDED BY UNANIMOUS CONSENT Approved Change orders for the Old Hundred Road Shoulder Project. Approved Authorization for Mr. Mike Golden, Director of Parks and Recreation, to consent on the Board's behalf to Mr. Scott Camp's application to amend the zoning for a development that includes property owned by Chesterfield County. Deferred until August 22, 2001 Request for a music/entertainment festival permit for Sundays' Restaurant outdoor concert on September 3, 2001. Approved Award of contract for construction of Chalkley Elementary School concession/restroom building and associated sitework and utilities. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS Mr. Bob Strickland requested that the Board consider waiving the fee for citizens who apply for a conditional use for a second dwelling for the purpose of housing aging family members. REPORTS Accepted Report on Developer Water and Sewer Contracts; a Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases; and a Report on Roads Accepted into the State Secondary System. 7:00 P.M. SESSION Reverend Beryl Boswell, Pastor of Mission Baustista Hispana, gave the invocation. Miss Courtney Ward, Gold Award recipient, led the pledge of allegiance. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Firefighter Cardiac Technician Wilbur Peyton, III, Chesterfield Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution recognizing Mr. Joseph Michael Swart upon attaining the rank of Eagle Scout. Adopted Resolution recognizing Mr. Daniel Christopher Swart upon attaining the rank of Eagle Scout. Adopted Resolution recognizing Mr. Jed E. Leidheiser upon attaining the rank of Eagle Scout. Adopted Resolution recognizing Mr. William Rainey Barksdale upon attaining the rank of Eagle Scout. Adopted Adopted Adopted Adopted Adopted Resolution recognizing Miss Katherine Laura Hagen upon attaining the Gold Award. Resolution recognizing Miss Courtney Jamalle Ward upon attaining the Gold Award. Resolution recognizing Miss Stephanie E. Jellison upon attaining the Gold Award. Resolution recognizing AIM-USA for its donation towards the annual Fourth of July Celebration sponsored by the Chesterfield County Parks and Recreation Department. Resolution recognizing Comcast Cablevision for its donation towards the annual Fourth of July Celebration sponsored by the Chesterfield County Parks and Recreation Department. MOBILE HOME PERMITS AND ZONING REQUESTS 01SN0149 Deferred until January23, 2002 In Bermuda Magisterial District, request of Miller Oil Company, Incorporated for an amendment to Conditional Use Planned Development (Case 97SN0150) relative to hours of operation for a convenience/ combination store to be located in the northwest quadrant of the intersection of West Hundred and Rock Hill Roads. Tax ID 797-655-3409 (Sheet 26). 01SN0235 and 01PD0244 Deferred until September 26, 2001 In Matoaca Magisterial District, requests of SBA Properties, Incorporated: 1) for an appeal of the Planning Commission's decision that a Substantial Accord Determination for a communications tower fails to comply with the County's Comprehensive Plan; and 2) for a Conditional Use Planned Development to permit a communications tower plus a height exception in a Residential (R-25) District for property located on the south line of Spring Run Road, across from Bending Oak Drive. Tax IDs 734-661-Part of 7427 and 735-662-Part of 1264 and Part of 2022 (Sheet 24). 01PD0171 and 01SN0163 De~rred until August22, 2001 In Midlothian Magisterial District, requests of Sprint PCS 1) for appeal of the Planning Commission's Substantial Accord Determination that a communications tower at this location fails to comply with the County's Comprehensive Plan; and 2) for Conditional Use Planned Development to permit a communications tower with height exception in a Residential (R- 40) District on property located on the south line of Robious Road, across from Polo Parkway. Tax ID 738-714-Part of 6361 (Sheet 2). 01SN0239 De~rred until August22, 2001 01SN0221 Approved with one condition and proffered conditions 01SN0277 Denied 01SN0168 Approved with proffered conditions 01SN0179 Approved with amended proffered conditions 01SN0245 De~rred until August22, 2001 In Midlothian Magisterial District, request of Islamic Center of Virginia for a Conditional Use to permit a private school and child care center in a Residential (R-15) District on property fronting the east line of Buford Road, south of Jahnke Road better known as 1241 Buford Road. Tax ID 757-712- 4347 (Sheet 7). In Midlothian Magisterial District, request of J. Mark Sowers for rezoning from Agricultural (A) to Corporate Office (0-2) of property located on the west line of Le Gordon Drive, north of Garnett Lane. Tax IDs 725-706-5071 and 725-707-4903 (Sheet 5). In Bermuda Magisterial District, request of Jesus Cerritos for a Mobile Home Permit to park a mobile home in a Residential (R-7) District and amendment of zoning district map for property known as 2470 Osborne Road. Tax ID 798-659-0951 (Sheet 26). In Dale Magisterial District, request of Douglas J. and Deborah A. Hackman for a Conditional Use Planned Development to permit the office use and exceptions to Zoning Ordinance requirements in an Agricultural (A) District for property located on the west line of Newbys Bridge Road, south of Sunnygrove Road. Tax ID 758-681-2847 and Part of 4279 (Sheet 17). In Clover Hill and Dale Magisterial Districts, request of Belmont LLC (James Alvin Collins and William E. Goode) for rezoning from Agricultural (A) and Residential (R-12) to Residential (R-12) with Conditional Use on 2.7 acres of the R-12 tract to permit a child care center and an amendment to Conditional Use Planned Development (Case 82S022) relative to house sizes plus proffered conditions on an adjacent zoned Residential (R-7) tract for property located on the west line of Belmont Road, south of Turner Road; south line of Old Creek Road, east of Laughton Drive; and at the termini of Dortonway Drive and West Road. Tax IDs 764-690-6999; 765-690-2942; 766-689-6669; 767-688-2965; 767-689-1617; 3492, 4132, 5094 and 7424; 767-690-7829; and 768-689-0167 (Sheet 11). In Midlothian Magisterial District, request of Allen L. Kidd for rezoning from Agricultural (A) to Corporate Office (0-2) of property located on the west line of North Arch Road, south of Knightsbridge Road and directly across from Arboretum Parkway. Tax IDs 752-704-1695 and 752-705-2621, 3439 and 3751 (Sheet 6). PUBLIC HEARINGS Denied Vacation of a portion of unimproved County right of way known as Morrisett Road. Approved Leasing of space on the County's Bon Air Communications Tower to Sprintcom, Incorporated. Approved Leasing of space on the County's Union Branch Communications Tower to Sprintcom, Incorporated. Approved Leasing of space on the County's Union Branch Communications Tower to Triton PCS Property Company, L.L.C. Adopted Resolution requesting the Virginia Department of Transportation to restrict through truck traffic on Rivers Bend Boulevard between East Hundred Road and Kingston Avenue. Adopted Ordinance to vacate a portion of Home Acres Subdivision. The meeting adjourned at 12:23 a.m. 10