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06-28-2000 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 5.^. Subject:_ Resolution for Comcast Cablevision for Their Donation Towards the Aggressive Driving Public Service Announcement to Enhance Safe Driving Co___unty Administrator's Comments: County Administrator: Board Action Requested: Request the Board of Supervisors approve and present attached Resolution to Comcast Cablevision. Summary of Information' The Resolution is recognizing Comcast Cablevision for their generous donation towards the Aggressive Driving Public Service Announcement which was produced in an effort to reduce the County fatality rate. Preparer: ~'/~¢,~.~ ,~~~ Title: Colonel Carl R. Baker Chief of Police Attachments: Yes ~ No RECOGNIZING cOMCAST CABLEVISION FOR THEIR DONATION TO THE AGGRESSIVE DRIVING PUBLIC SERVICE ANNOUNCEMENT WHEREAS, aggressive driving has become an increasingly dangerous problem throughout the country; and w~EREAS, the Chesterfield County Police De9artment actively promotes safety on County roads through citizen awareness of aggressive driving; and WHEREAS, the res9ons~bility of protecting and educating Chesterfield County citizens lies within the heart of our comr~unity; and WHEREAS, Comcast Cablevision has 9rovided a generous donation to the Chesterfield county Police Department towards an Aggressive Driving Public Service Announcement; and WHEREAS, this donation has aided in the enhancement oX safe driving; and WHEREAS, Comcast Cablevision, which reaches over 70,000 households, has given back to the co~u~unity through the sponsorship of this Public Service AnnOuncement; and WHEREAS, through the cooperative efforts of Ms. Deana Villani, Producer; Mr. Matthew Handley, Editor; and Ms. Sabrina Rosado-Rodriguez, Grip; the spirit of community/private partnerships has provided Chesterfield County with increased awareness of the dangers of aggressive driving; and WHEREAS, the Chesterfield County Police Department greatly appreciates this donation and is looking forward to continuing a strong partnership with Comcast Cablevision. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Comcast Cablevision for its generous contribution to the Chesterfield County Police Department and acknowledges its community support in helping the County reach its goal of being the safest and most secure community of its size in the U.S.A. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Comcast Cablevision and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 5.B. Subject: Resolution Recognizing Dr. Burt H. Lowe, Executive Director, Chesterfield Community Services Board for Years of Service County Administrator's Comments' County Administrator: Board Action Requested: That the Board adopt the attached Resolution recognizing Dr. Burt H. Lowe for his years of service as Executive Director, Chesterfield Community Services Board. Summary of Information' (See Attached) Preparer:f~.~/--J C'~"L-'C4-'''1-~''/-'' Z.~~. Deputy Co. Adm. For Human Services Bradford S. Hammer Attachments: Yes ~ No E~ RECOGNIZINGBURT H. LOWE, Ph.D. FOR HIS SERVICE AS EXECUTIVE DIRECTOR OF THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Burr H. Lowe, Ph.D. was employed as the first Executive Director of the Community Services Board in November 1982; and WHEREAS, since that time, Dr. Lowe has served with distinction in his leadership role of providing quality local public behavioral health services to some of our most vulnerable citizens; and WHEREAS, Dr. Lowe is well recognized as an advocate for mental health, mental retardation and substance abuse services, locally and statewide, having established important legislative partnerships while serving as chairman and liaison for the Virginia Association of Community Services Boards Governmental Relations Commission; and WHEREAS, through the guidance and leadership demonstrated by Dr. Lowe during his eighteen years as Executive Director, the Chesterfield Community Services Board has earned a statewide reputation for excellence and innovation in becoming the first Community Services Board in the Richmond metropolitan region to receive the Rehabilitation Accreditation Commission's full national accreditation; and WHEREAS, during his tenure as Community Services Board Executive Director, many significant accomplishments were achieved by Dr. Lowe, including oversight and design of the Rogers Building state-of-the-art behavioral health facility. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Butt H. Lowe, Ph.D. for his significant contributions in the provision of quality mental health, mental retardation and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Dr. Lowe and be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: Subject: Resolution Recognizing Dr. William Chesterfield County Public Schools for County Citizens C. Bosher, Jr. His Contributions Superintendent, to Chesterfield County Administrator's Comments: County Administrator: ~/~ Board Action Requested: Adoption of attached resolution. Summary of Information' The Board wishes to recognize Dr. Bosher for the contributions that he has made to Chesterfield County. many outstanding Lisa Elko Title: Clerk to the Board Attachments: Ycs ---]No RECOGNIZING DR. WILLIAM C. BOSHER, JR. FOR HIS SERVICE AS SUPERINTENDENT OF CHESTERFIELD COUNTY SCHOOLS WHEREAS, Dr. William C. (Bill) Bosher, Jr. was appointed superintendent of Chesterfield County Schools effective July 1, 1996; and WHEREAS, Dr. Bosher has since led the largest public school system in the Greater Richmond Metropolitan Area, with more than 51,000 students, 6,809 full-time positions and 59 schools; and WHEREAS, under Dr. Bosher's direction, Chesterfield county Public Schools earned the prestigious U.S. Senate productivity and Quality Award Medallion of Excellence in the spring of 2000; and WHEREAS, Dr. Bosher's leadership and insight have sign ficantlW c0 % b %tG k0 steady, noteworthy improvement in Chesterfield County's schools as a nationally- recognized leader among public education institutions; and WHEREAS, Dr. Bosher was responsible for overseeing major renovations at Bird, Clover Hill and Thomas Dale High Schools, the Chesterfield Technical Center, at Chester Middle School and at Bensley and Wells Elementary Schools, and new construction at Spring Run Elementary School, along with planning for the new Matoaca High School; and WHEREAS, Dr. Bosher was responsible for developing and implementing a coordinated pay plan with Chesterfield County government, investing $11.9 million in increased compensation for 1999-2000 and $10.9 million for 2000-2001; and WHEREAS, more than 2,000 computers were placed in Chesterfield County schools through state and private grants and local and school funding; and WHEREAS, in 1999, the students in Chesterfield County Public Schools had a pass rate higher than the state average in 26 of 27 Standards of Learning tests; and WHEREAS, this was accomplished even though 88 percent of school divisions in Virginia spend more per pupil than Chesterfield County Schools; and WHEREAS, School Match magazine has listed Chesterfield County schools for the past five years as "having what parents want" in their children's schools; and WHEREAS, enrollment in adult education programs has quadrupled since 1995-1996; and WHEREAS, Dr. Bosher has coordinated with the County on services of Risk Management, Parks and Recreation, Health, Police, (including School Resource Officers) and Fire in order to make Chesterfield County schools better and safer; and WHEREAS, Dr. Bosher's insight, leadership and many talents will be missed, but long will be remembered by the Board of Supervisors and the citizens of Chesterfield County, Virginia. NOW, THEREFORE, BE IT RESOLVED, that on behalf of the grateful citizens of Chesterfield County, the Chesterfield Board of Supervisors extends to Dr. William C. (Bill) Bosher sincerest appreciation for his extraordinary public service, and best wishes for continued success. 0O6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 5.m. Su~ct: Resolution Recognizing Philip Morris U.S.A. Employees for Their Contributions to the Preservation of the Citie of Henricus County Administrator's Comments:, County Administrator: ~/~ Board Action Requested:. Adoption of attached resolution. Summary of Information' The Board wishes to recognize Philip Morris employees for their outstanding civic-minded contributions to the preservation and improvement of the Citie of Henricus. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes [-~ No 607 RECOGNIZING PHILIP MORRIS U.S.A. EMPLOYEES FOR THEIR CONTRIBUTIONS TO THE PRESERVATION OF THE CITIE OF HENRICUS WHEREAS, Philip Morris U.S.A. is an excellent corporate citizen in Chesterfield County and the region; and WHEREAS, Philip Morris U.S.A. employees were aware that the historic citie of Henricus site was in need of new construction and other improvements; and WHEREAS, in May 2000, approximately 500 Philip Morris U.S.A. employees from Finance, Customer Service and Distribution, and the Symphony program donated thousands of hours of work time to build a reproduction of a large part of the Citie of Henricus; and WHEREAS, in addition to the work performed by Philip Morris U.S.A. employees as a team building exercise, Philip Morris U.S.A. also donated all materials and tools used to support this effort; and WHEREAS, due to their diligence and hard work, these Philip Morris U.S.A. employees performed, in two days, work that had been programmed otherwise to require two years to complete. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses its appreciation, on behalf of all citizens of the region, to the employees of Philip Morris U.S.A. for their outstanding civic-minded contributions to the preservation and improvement of this historic landmark. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 5.E. Subject: Resolution Recognizing Ms. Wendy Mathis Parker, Managing Editor of The Village Mill for Her Contributions to the Brandermill Community and Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mr. Warren requested the Board to recognize Ms. Parker for her contributions to Chesterfield County. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Ycs RECOGNIZING MS. WENDY MATHIS PARKER FOR HER CONTRIBUTIONS TO THE BRANDERMILL COMMUNITY AND CHESTERFIELD COUNTY WHEREAS, The Village Mill newspaper provides an important source of information to members of the Brandermill community; and WHEREAS, The Village Mill newspaper is widely recognized for its excellence and quality as a community publication, and for providing Brandermill residents with important and timely information about community and other important local news, programs and activities; and WHEREAS, Ms. Wendy Mathis Parker, through her extraordinary leadership, dedication and talent, has played a key role in the success of The Village Mill newspaper; and WHEREAS, in addition to her role as the Managing Editor of The Village Mill, Ms. Parker is recognized for her many contributions and volunteer work to help needy citizens of Chesterfield County and Virginia, such as her organization of the "Adopt a Family" program to provide assistance to needy families and disaster victims; and WHEREAS, Ms. Parker's continuing contributions to our County and region also are represented by her work as a playwright at Virginia Commonwealth University; and WHEREAS, one of Ms. Parker's plays was recently selected as the American representative at the Sibiu International Theater Festival in Romania; and WHEREAS, this commitment to both community service and the arts deserves due recognition. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Ms. Wendy Mathis Parker for her contributions to the Brandermill community and to Chesterfield County, further recognizes The Village Mill for its excellence as a community newspaper that has flourished under her leadership, and wishes Ms. Parker and the newspaper continued success. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Parker and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: June 28, 2000 Item Number: 6.^. Subject: Work Session on Results from the 2000 General Assembly Session and Adoption of Ordinance Changes County Administrator's Comments: County Administrator: Board Action Requested: Authorize staff to set public hearing for the mandatory ordinance changes and adopt staff recommendations for the optional ordinance changes. Descriptions of the changes are in Appendix A. Summary of Information: Attached is the presentation update on the status of County legislative requests and ordinance changes from the 2000 General Assembly. Three appendices are attached for informational purposes. Appendix A is an explanation of the 2000 General Assembly results as well as required and optional ordinance changes. Appendix B is a listing and summary of bills impacting county operations and Appendix C is a spreadsheet of state budget items which impact local governments in the region. Preparer: (Ma~nn curtin Title: Director, Intergovernmental Relations Attachments: Yes Update on 2000 General Assembly Board of Supervisors June 28, 2000 County Results · Cash Proffer Authority Intact · Tax Exemption Granted - Chesterfield Kiwanis Foundation, Inc. · Board of Equalization notices may be posted at public libraries · Clarified 90 day time frame applies to development and amendment of Comprehensive Plans · JLARC study of operation of toll facilities by RMA · Funding available for Drug Court Significant Legislation from 2000 General Assembly , E 9-1-1 User Fee · Wetlands · Virginia Transportation Act of 2000 · State Budget · Constitutional Amendments And Now ..... Here's Wendell! C}11 2 Mandatory Changes to Local Ordinances · SB 163 - Electric Utility Taxation-consumer utility · HB 279/SB 185 - Natural Gas Consumption Tax- consumer utility · SB 198 - Local Taxes, Interest on Assessment Refunds · HB 745 - Building Code Violations, minimum fine · HB 638/SB 440 - Vicious or Dangerous Dogs · HB 1223/SB 522 - Outdoor Advertising Optional Ordinance Changes Item · HB 408 - Taxation; abatement of property taxes on damaged buildings. · HB 598 - Personal Property Taxation; travel trailers · HB 628 - Local Taxes; payment by debit card · HB 781 - Personal Property, Internet Services Staff Recommendation · No Action · No Action · No Action at this time · No Action 3 Optional Ordinance Changes Item · HB 1096 - Local Vehicle Licenses and Taxes · HB 1216 - Sale of Real Estate for Delinquent Taxes · HB 1247 - Personal Property Tax, extension of time to pay · SB 558 - Local Taxes, payment of administrative costs · SB 115 - Local Property Tax, motor homes Staff Recommendation · No Action · No Action · No Action · No Action · No Action Optional Ordinance Changes Item · HB 681 - Local Recycling & Waste Disposal · HB 845/SB 498 - Fire Prevention Code · HB 973 - Local Retail Farmers Markets · HB 1454 - Zoning Appeals; seasonal use Staff Recommendation · No Action · No Action · No Action · No Action 4 Appendix A Board of Supervisors June 28, 2000 ~County Legislative Priorities Protection of the current Cash Proffer Authority No legislative action taken County Tax Exemption Requests Chesterfield Kiwanis Foundation, Inc. HB28 County Legislative Requests Strategic Goal: To Provide World Class Customer Service Amend Section 58.1-3378 of the Code of Virginia to change posting of county notices of Board of Equalization work sessions and public hearings from voting precincts to public libraries. SB 381 - Allows posting at public libraries, voting precincts or both County Legislative Requests Strategic Goal: To Provide World Class Customer Service · Amend Section 15.2-2226 of the Code of Virginia to clarify that the current ninety day time frame specified by the Code applies to both the development and amendment of Comprehensive Plans. - SB 333 County Legislative Requests Strategic Goal: To Provide World Class Customer Service · Amend the Appropriations Act to provide funds to pay the annual debt service for the Powhite Parkway Extension, the Powhite Parkway and the Downtown Expressway. HJ 64 - Directs Joint Legislative Audit and Review Commission to study operation of toll facilities by RMA and the retirement of debt to allow toll-free operation of these roads. ~ County Legislative Requests Strategic Goal: To be the safest and most secure community of its size in the USA · Amend the Appropriations Act to provide a cash match for the federal implementation grant which will fund a joint drug court for Chesterfield and Colonial Heights. $2.7 million included statewide in the State Budget - HB 30 Enacted Bills of Interest by Division Public Safety · E 9-1-1 User Fee - SB 148 · Access to 9-1-1 emergency system - HB 660 Enacted Bills of Interest by Division Community Development · State and local authority to regulate non- tidal wetlands - HB 1170, SB 648, SB 695 · Water Quality Improvement Act appropriations $2.7 million in interest earnings included in State Budget HB 30 Enacted Bills of Interest by Division Community Development · Parity transportation funding to the Richmond Region - SB 33/HB 608 and State Budget HB 30 · Designate 1-295 as Korean War Veterans Memorial Highway - SB 322/HB 440 · Designate 1-895 Bridge as Viet Nam Veterans Memorial Bridge, includes VA. Rt. 5 bridge over 1-895 as the Powhatan Beaty Memorial Bridge - SB 288/HB 897 Growth Management Passed · HB 752 - Authority to impose road impact fees. · Pilot for Stafford County only. · HB 1268 - Economic Development Grants to localities · Grants to localities where state sponsored economic development projects result in stress on local infrastructure. Growth Management Failed. · HB 843 - Permitted provisions in zoning ordinances (downzoning) · HB 853 - Impact fees · HB 1100 - Adequate Public Facilities · HB 1285 - Impact fees · HB 1529 - Impact fees for residential development · SB 124 - Road Impact fees (James City County) · SB 463 - Issuance of building permits based on capital improvements · SB 719 - Impact fees 4 Growth Management Carried Over · HB 649 - Vested Rights · HB 852 - Issuance of building permits based on capital improvements · I-IB 1401 - Rezorting of certain residential properties · SB 433 - Transfer of development rights Enacted Bills of Interest by Division Human Services · Operational funding for Henricus Foundation $200,000 included in State Budget HB 30 for FY01 · Operational funding for Camp Baker $100,000 included in State Budget HB 30 for FY01 Enacted Bills of Interest by Division Human Services · Health Center Commission - ability to operate senior assisted living and independent housing for seniors and long term care appropriations - SB 770 · Indigent care reimbursement funding - VCU/MCV Included in State Budget HB 30 for VCU/MCV without language requiring local contribution Enacted Bills of Interest by Division Human Services · Department of Juvenile Justice proposals to amend state funding formula for operating costs of local and regional detention homes - SB 196/HB 387; $1.5 million included in State Budget HB 30 Enacted Bills of Interest by Division Schools Funding for school construction including hold harmless funds appropriated for FY2001 $6 million included in State Budget HB 30 Constitutional Amendments · HB 749/SB 546 - Constitutional Amendment (voter referendum); Lottery Proceeds Fund · Provides for Nov. 7, 2000 referendum to establish a Lottery Proceeds Fund. · HJ 121/SJ 131 - Constitutional Amendment (second resolution); Lottery Proceeds Fund 6 Constitutional Amendments · HB 787 - Constitutional Amendment (voter referendum); Right to hunt, fish and harvest game · Provides for a Nov. 7, 2000 to establish the right of the people to hunt, fish and harvest game, subject to such regulations and restxictions as the General Assembly may prescribe by general law. · HJ 124 - Constitutional Amendment (second resolution); Right of the people to hunt, fish and harvest game. Mandatory Changes to Local Ordinances SB 163 - Electric Utility Taxation · changes basis of consumer utility taxation ~rom cost of electricity consumed to amount of kilowatt hours consumed. Ordinance change required by October 31, 2000. HB 279/SB 185 - Natural Gas Consumption Tax changes basis of consumer utility taxation from cost of natural gas to consumption. Ordinance change required by October 31, 2000. Mandatory Changes to Local Ordinances · SB 198 - Local Taxes; Interest on Assessment Refund,. · provides that localities are not required to pay interest on refunds if the refund amount is $10 or less, or if refund is related to prorated personal property taxes. · HB 745 - Building Code Violations · provides that fine imposed for third or subsequent violation of Uniform Statewide Building Code on same property shall be no less than $2,500, nor more than $5,000. Current law caps fine at $2,500. 7 Mandatory Changes to Local Ordinances · HB 638/SB 440 - Vicious or Dangerous Dogs · provides an animal control officer shall confine an animal believed to be vicious or dangerous until a magistrate determines it to be dangerous or vicious. · HB 1223/SB 522 - Outdoor Advertising · prohibits the elimination of outdoor advertising structures along any highway in the Commonwealth by amortization without just compensation. Optional Ordinance Changes Finance/Taxation HB 408 - Taxation; abatement of property taxes on damaged buildings. Allows localities to abate levies on buildings which are razed or destroyed beyond control of owner in cases where buildings are unfit for use and occupancy for 30 or more days. · Fiscal Impact: No significant impact · Staff Recommendation: No action Optional Ordinance Changes Finance/Taxation · HB 598 - Personal Property taxation; classification for travel trailers · permits localities to set tax rate for travel trailers the same as for camping trailers and motor homes. Fiscal Impact: $20,000 implementation costs plus revenue loss from lower rate Staff Recommendation: No action Optional Ordinance Changes Finance/Taxation IdB 628 - Local Taxes; payment by debit card. · , Permits localities to accept payment of local taxes, fees and other charges generated by sale of utility services by debit cards and to impose a service charge for accepting such, not to exceed amount contractually agreed to. · Fiscal Impact: No significant impact · Staff Recommendat/on: No action Optional Ordinance Changes Finance/Taxation HB 781 - Personal Property used in provision of Internet Services · creates a separate classification for tax purposes of personal property used in provision of Intemet Services, including Internet web hosting services. Localities can tax at a rate not to exceed rate for general class of personal property. · Fiscal Impact: $20,000 in implementation costs plus revenue loss from lower rate · Staff Recommendation: No action Optional Ordinance Changes Finance/Taxation HB 1096 - Local Vehicle Licenses and Taxes · allows localities to give a 50% discount in fees charged for vehicle decals on vehicles owned or leased by persons 65 years or older. Fiscal Impact: Estimated $190,000 revenue loss; would increase as county population ages · Staff Recommendation: No action Optional Ordinance Changes Finance/Taxation HB 1216 - Sale of Real Estate for delinquent taxes; process 4. permits localities to waive tax liens for purchaser under certain circumstances. Fiscal Impact: No significant impact Staff Recommendation: No action Optional Ordinance Changes Finance/Taxation HB 1247 - Personal Property Tax; extension of time to pay 4. permits localities to extend the time to pay personal property taxes, for good cause. Fiscal Impact: No significant impact Staff Recommendation: No action Optional Ordinance Changes Finance/Taxation SB 558 - Local Taxes; payment of administrative costs. 4. Allows localities to impose a fee to cover administrative costs on persons chargeable with delinquent taxes or other charges. Fiscal Impact: No significant impact Staff Recommendation: No Action Optional Ordinance Changes Finance/Taxation SB 115 - Local Property Taxes; motor homes · allows localities to tax motor homes used for recreational purposes only at rates below rates for general personal property and camping trailers. · Fiscal Impact: $20,000 in implementation costs plus revenue loss if rate is lower · Staff Recommendation: No action Optional Ordinance Changes Other HB 681 - Local Recycling and Waste Disposal · authorizes localities to grant incentives to encourage recycling. · Fiscal Impact: Unknown; some incentives already in place · Staff Recommendation: No action Optional Ordinance Changes Other HB 845/SB 498 - Fire Prevention Code; enforcement by locality · authorizes localities to enforce only those provisions regarding open burning, fire lanes, fireworks and hazardous materials. · Fiscal Impact: Unknown · Staff Recommendation: No action, County enforces entire Fire Prevention Code Optional Ordinance Changes Other · FIB 973 - Local Retail Farmers Markets · allows localities to establish, operate and maintain local retail farmers markets. Fiscal Impact: Unknown Staff Recommendation: No Action Optional Ordinance Changes Other · HB 1454 - Zoning Appeals; seasonal commercial use .~ allows localities to prescribe appeal period of not less than 10 days for notice of zoning violations involving temporary or seasonal commercial uses and p~king of trucks in residential zoning districts. .~ Fiscal Impact: Unknown · Staff Recommendation: No Action Appendix B Legislation Passed by 2000 General Assembly with Potential Impact on County Operations Appendix B Public Safety ItB 77- Line of Duty Act; death benefits. Increases, from $50,000 to $75,000, the death benefit for beneficiaries of law-enforcement officers and firefighters who die in the line of duty. ItB 297- Assault of law-enforcement officers. Specifies the inclusion of jail officers in local correctional facilities, game wardens and deputy sheriffs among those officers included in the Code provisions giving enhanced punishment for the assault of law-enforcement officers. I-IB 383/SB 153- SABRE: Substance Abuse Reduction Effort. Creates an omnibus drug statute reform. The bill requires juveniles found delinquent and adults found guilty for a first drug offense be subject to periodic substance abuse testing, drug treatment and education. The bill mandates six months extra time on a felony sentence if the mandatory drug assessment indicates a substance abuse problem. The bill establishes quantities of certain controlled substances for which an offense of possession with intent to distribute penalizes the offender with a $1,000,000 fine and imprisonment for a period of 20 years to life, 20 years of which is a minimum, mandatory term. Those substances and quantities are: one or more kilograms of a substance containing a detectable amount of heroin, five or more kilograms of a substance containing a detectable amount of cocaine, 2.5 or more kilograms of cocaine base, 100 kilograms or more of a substance containing marijuana, 100 grams or more of methamphetamine, or 200 grams or more of a substance containing a detectable amount ofmethamphetamine. However, a person who violates the statute with regard to the above substances and quantities is not subject to the mandatory, minimum 20-year term if he has not been previously convicted of a violent crime, did not threaten violence in the commission of the offense, death or serious bodily injury did not occur, the person was not an organizer or leader, and the person fully cooperates. The bill also creates two new "kingpin" provisions. The first is punishable by a maximum $1,000,000 fine and by 20 years to life with a 20-year mandatory, minimum term and is predicated upon gross receipts of between $100,000 and $250,000 in any 12-month period. The substances and quantities upon which the first kingpin penalty is predicated are: one to five kilograms of a substance containing a detectable amount of heroin; five to 10 kilograms of a substance containing a detectable amount of cocaine, 2.5 to 5.0 kilograms of cocaine base, 100 to 250 kilograms of a substance containing marijuana, 100 to 250 grams ofmethamphetamine, and 200 grams to one kilogram of a substance containing a detectable amount ofmethamphetamine. The second kingpin provision also imposes a maximum $1,000,000 fine but increases imprisonment to life without release. Such punishment requires gross receipts of over $250,000, plus possession of the following substance quantities: five or more kilograms of heroin, 10 of more kilograms of a substance containing cocaine, five of more kilograms of cocaine base, 250 kilograms or more of marijuana, or 250 kilograms or more ofmethemphetamine. A kingpin convicted under these provisions can also have his sentence reduced to a 40-year minimum, mandatory term for substantial assistance in the prosecution of another person. The bill punishes transporting into the Commonwealth one ounce or more of any Schedule I or II controlled substance by a minimum, mandatory three-year term plus a fine of up to $1,000,000 and a minimum, mandatory term of 10 years for a second or subsequent conviction. The bill punishes possession with intent to distribute anabolic steroids with six months minimum, mandatory incarceration. The bill punishes a third felony offense of trafficking in marijuana by a sentence of five years to life with a three-year minimum, mandatory sentence, plus a maximum $500,000 fine. The bill mandates substance abuse screening, treatment and education as a condition of a suspended sentence. The bill also revises the penalty for violation of the "drag-free school zone" law (possession with intent to distribute within 1,000 feet of a school or designated school bus stop) to include a one-year minimum, mandatory term of incarceration for a second or subsequent conviction for an offense involving a Schedule I, II or III drug or more than one-half ounce of marijuana. The bill also charges the Virginia Criminal Sentencing Commission with a study of the recommended sentencing midpoints for cases involving Schedule I or II drugs and marijuana where the defendant has been previously convicted of such an offense. This bill is identical to SB 153. HB 487- Traffic lights; enforcement. Authorizes law-enforcement officers who have not observed a traffic light violation to detain a violator, provided that another law-enforcement officer who has observed the violation immediately sends a radio message to the detaining officer positively identifying the vehicle the violator was driving. HB 611/SB 399- Prisons and other methods of corrections. Conforms the monthly inmate data reporting by regional jail superintendents with that for sheriff-run local jails. Superintendents of regional j ails will be required to report to the Compensation Board whereas currently they make such reports to the Director of Corrections. The time frame for reporting monthly data is also changed from five to 10 days following the end of thc month. Thc 1997 General Assembly made these same changes for sheriff-mn local jails. HB 627- Amber warning lights. Allows amber warning lights on fire apparatus, ambulances, and rescue and life-saving vehicles to be mounted at locations other than on the rear of the vehicles, provided the lights can be seen from behind the vehicle. HB 638/SB 440- Local animal ordinances. Provides that an animal control officer shall confine an animal believed to be a dangerous or vicious dog until a decision is made by a magistrate as to whether or not the animal is a dangerous or vicious dog. The bill provides that an animal control officer may permit the owner or custodian to confine the animal until a decision is made if the animal control officer determines that the owner or custodian can confine the animal in a manner that protects the public safety. Currently, the owner of the animal may confine the animal until a decision is made without a determination by the animal control officer that the owner can confine the animal in a manner that protects the public safety. This bill is identical to SB 440. HB 820- Service of process including arrest warrant. Clarifies that a sheriff may execute an arrest warrant throughout the county he serves and in a city surrounded by the county. HB 845/SB 498- Fire Prevention Code; enforcement by locality. Allows a locality to enforce only those provisions of the State Fire Prevention Code regarding open burning, fire lanes, fireworks, and hazardous materials. Existing law provides that a locality may elect to enforce the provisions of the Fire Prevention Code; however, ifa locality chooses to do so, it must enforce the provisions of the Fire Prevention Code in their entirety. This bill is identical to SB 498. HB 905- Limitations on licensing and registration of firearms; limitation on lawsuits. Provides that no locality shall have the authority to bring suit against a firearms or ammunition dealer, the right to bring any such action being reserved exclusively to the Commonwealth. This limitation also applies to any state governmental agency. Exceptions are made for certain breach of contract, breach of warranty and negligence actions. HB 1030/SB 567- Local fire marshals; police powers. Authorizes local fire marshals to be responsible for the investigation and prosecution of offenses involving hazardous materials if authorized to do so by the local governing body appointing the fire marshal. HB 1288- Virginia Farmer Major Drought, Flood and Hurricane Disaster Act. Allows localities to develop grant programs to supply emergency financial assistance to farmers to offset a portion of any operating losses resulting from a major disaster as declared by the Governor. This is emergency legislation. HB 1338- Joint action by political subdivisions. Provides that any political subdivision may provide or receive assistance in the event of a disaster under the provisions of any local mutual aid agreement or by the Statewide Mutual Aid program. HB 1525- Emergency medical services vehicles. Defines the term "ambulance" as a vehicle, vessel or aircraft, holding a valid permit from the State Emergency Medical Services Office, that is specially constructed, equipped, maintained, and operated, and is intended to be used for emergency medical care and the transportation of patients who are sick, injured, wounded, or otherwise incapacitated or helpless. This bill provides that any vehicle, vessel or aircraft must hold a valid emergency medical services vehicle permit issued by the Office of Emergency Medical Services to be licensed to operate and be considered an ambulance in the Commonwealth. The word "ambulance" is prohibited on any vehicle, vessel or aircraft that does not hold a valid permit. This bill also repeals the archaic law which authorizes counties to require any ambulance, when responding to emergency calls, to be staffed, in addition to other personnel, with a medical doctor or a graduate nurse or an attendant holding a valid first aid card or certificate of the advanced type issued by the American Red Cross or the United States Bureau of Mines. Current requirements for staffing are established at the state level and are uniform throughout the Commonwealth. SB 88- Emergency admissio,.. Provides that a minor may be taken into custody and admitted for inpatient treatment with the assistance of a law-enforcement officer, pursuant to the emergency procedures specified in §§ 37.1-67.01 and 37.1-67.1. Currently, a minor may be taken into custody for involuntary civil commitment pursuant to procedures for a temporary detention order. This corrects an omission made when the adult civil commitment procedures were amended in 1995. SB 148- Enhanced Public Safety Telephone Services (E-911). Establishes the Wireless E-911 Services Board and the Public Safety Communications Division of the Department of Technology Planning, and continues the Wireless E-911 special fund. The Board shall be responsible for promoting and assisting the development, deployment and maintenance ofa statewide enhanced emergency telecommunications system and enhanced wireline emergency telecommunication services in specific local jurisdictions not currently wireline E-911 capable. The Board shall also be responsible for overseeing and allocating the wireless E-911 special funds and managing moneys appropriated for enhanced wireline emergency telecommunication services in local jurisdictions not wireline E-911 capable as of July 1, 2000. Each mobile service provider shall collect a surcharge in the amount of 75 cents per month per customer, to be paid into the Wireless E-911 Fund. The Board shall use the moneys in the fund to pay the operators of the systems for their costs of operation pursuant to a budget proposal submitted to and reviewed by the Board. The Board shall have enforcement authority to ensure that funds are spent for their intended purposes and shall review each operator's actual expenditures at the end of each year. Local jurisdictions which have or will establish enhanced E-911 services are authorized to impose a special tax in an amount not to exceed $3.00 per month per customer to be accounted for in a separate special revenue fund or in a cost center and revenue accounting system acceptable to the Auditor of Public Accounts. Funds collected from the tax shall be used to pay for reasonable and direct capital costs and operating expenses incurred by the E-911 service facility. All local jurisdictions are required to be operating a wireline E-911 system by July 1, 2003. Certain documents submitted to the Wireless Carrier E-911 Cost Recovery Subcommittee created by the bill are exempt from disclosure under the Freedom of Information Act and the Subcommittee is granted an exemption to convene in a closed meeting when discussing or considering such documents. SB 218- Governor's Substance Abuse Prevention Program. Gives the Governor responsibility to administer the substance abuse prevention program within the Commonwealth and authority to authorize, direct and coordinate existing and future activities of state agencies and political subdivisions in such program. The bill also provides the Governor with authority to establish an office of substance abuse prevention and to review and determine the direction and appropriateness of substance abuse prevention program expenditures by state agencies. SB 293- Regional criminal justice training academies. Specifies the procedures to be followed by a locality, political subdivision or other public body seeking to join an existing regional criminal justice training academy. The bill also specifies the procedures to be followed for the withdrawal of a locality, political subdivision or other public body from a regional criminal justice training academy. SB 361- Exceptions to confidentiality of juvenile records or information. Provides that a copy of any court order that imposes a curfew or other restrictions on a juvenile may be provided to the chief law-enforcement officer of the county or city wherein the juvenile resides. SB 692- Minimum standards for local jails. Allows the Board of Corrections to adopt square footage standards that are no stricter than nationally accepted standards. Appendix B Community Development HB 375/SB 711- Housing Revitalization Zone Act. Allows the Governor to designate housing revitalization zones for the purpose of encouraging private sector rehabilitation of blighted areas through grants. The program is to be administered by the Department of Housing and Community Development. Eligibility for zone designation includes areas that (i) have per capita income below 80 percent of the median per capita income for the planning district or (ii) have a residential vacancy rate that is at least 120 percent of the average vacancy rate for the planning district. Qualified business firms and qualified owner occupants are required to meet minimum investment levels based on the type of construction. Also, the bill (i) specifies that 50 percent of all money received by local governments as grants from the Virginia Removal or Rehabilitation of Derelict Structures Fund be utilized in areas designated by the Governor as housing revitalization zones and (ii) increases from $200,000 to $1,000,000 the maximum grant from such fund. This is a recommendation of the Commission on the Condition and Future of Virginia's Cities. HB 440/SB 322- Korean War Veterans Memorial Highway. Designates the entire length of 1-295 in Virginia the "Korean War Veterans Memorial Highway." This bill is very nearly a duplicate of SB 322. HB 451/SB 294- Sewage discharge certificates. Requires that applications for discharge certificates (permits) for sewage discharges into surface water impoundments contain notification from the locality where the discharge will take place that the location and operation of the discharging facility are consistent with applicable zoning ordinances. If the locality does not respond to the request for the notification within 45 days, the requirement for the notification is waived. This bill is identical to SB 294, except that this bill is emergency legislation. HB 518- Uniform Statewide Building Code; rehabilitation of existing buildings. Directs the Board of Housing and Community Development to make changes that are necessary to the Uniform Statewide Building Code to improve low and moderate housing, including adequate training of building officials and Code enforcement personnel. The bill requires the Board of Housing and Community Development to report to the 2002 Session of the General Assembly in its progress in this regard. HB 521- Prohibiting discharge of firearms. Any locality that prohibits the discharge of firearms shall provide an exemption for the killing of deer pursuant to § 29.1-529. Such exemption shall apply on land of at least five acres that is zoned for agricultural use. HB 552/SB 396- Protection of farm and forest lands. Revises the Important Farmlands law, which requires state agencies to evaluate the impacts of their actions on farm and forest lands. The bill replaces the definition of "important farmlands" with a set of characteristics that are exhibited by farm and forest lands that are worthy of protection, and clarifies that the requirement of evaluating impacts on farm and forest lands applies to highway and road construction projects. With regard to state agency farmland protection plans, the bill requires annual updates, review by the Secretary of Commerce and Trade, and that the Secretary submit an annual report to the standing committees of jurisdiction in the General Assembly. This is a recommendation of the Commission on the Future of Virginia's Environment. This bill is identical to SB396. HB 600-Virginia Land Conservation Foundation. Requires the Foundation to establish grant criteria that includes provisions for making grants to localities for purchase of development rights programs and provides that at least one member of the Foundation's Board of Trustees shall be a farmer. HB 608/SB 33- Transportation. Provides for the funding of specified transportation projects throughout the Commonwealth to be paid by the proceeds from the issuance of Virginia Federal Highway Reimbursement Anticipation Notes (FRANs) whose outstanding principal shall not exceed $800,000,000; by distribution from the Priority Transportation Fund created by the bill; and by general fund appropriations. Required deposits to the Priority Transportation Fund include (i) additional revenues attributable to the Virginia Fuels Tax Act; (ii) Transportation Trust Fund and Highway Maintenance Operating Fund revenues above the amount currently forecast and programmed; (iii) beginning July 1, 2002, one-third of insurance license tax revenues; and (iv) any other appropriations that may be provided. This bill is identical to SB 33. HB 642- Removal of illegal signs and other illegal advertising from highway rights-of-way. Repeals July 1, 2000, "sunset" on authorization for the Commonwealth Transportation Commissioner to enter into agreements with local government authorities for removal of illegal signs and other illegal advertising from highway rights-of-way. liB 745- Building code violations. Provides that the fine imposed on a person convicted of a third or subsequent violation of the Uniform Statewide Building Code involving the same property shall be no less than $2,500 nor more than $5,000 with none of the fine being subject to suspension. Current law provides for a fine of not more than $2,500. HB 752- Authority to impose road impact fees. Adds Stafford County (described by population) to the localities authorized to impose road impact fees and provides road impact fee provisions shall expire on July 1, 2003, if no locality has imposed such fees by that date. HB 778/SB 281- Enterprise zone act. Authorizes the establishment of one noncontiguous zone area for a joint enterprise zone formed between two or more localities. Currently, a locality may have three distinct enterprise zones, though one of these zones may consist of two non-contiguous "sub-zone" areas. This bill will allow an enterprise zone that is a joint zone to have separate sub-zones for each of the participating jurisdictions. The noncontiguous zone areas are not considered as separate zones in calculating the maximum number of zones permitted under the enterprise zone program. The bill has an emergency clause. HB 897/SB 288- Vietnam Veterans Memorial Bridge. Designates the 1-895 (Pocahontas Parkway) bridge over the James River as the "Vietnam Veterans Memorial Bridge" and designates the Virginia Route 5 bridge over 1-895 (Pocahontas Parkway) the "Powhatan Beaty Memorial Bridge." This bill is the same as SB 288. HB 909- Inspection of public water supply. Requires every public water supply operator to test public water supplies at least quarterly for the presence of methyl tertiary-butyl ether (MTBE), an additive used in gasoline, which is a known carcinogen. The locality must maintain a record of the testing and, if the results of any test, indicate the presence of MTBE in excess of 15 parts per billion, the locality must immediately notify the Departments of Environmental Quality and Health. The Division of Consolidated Laboratory Services will maintain and make available, upon request, a list of laboratories performing this testing. The Division of Consolidated Laboratory Services will establish a fee system to offset the costs of testing performed by it on behalf of public water supply operators for MTBE and will also report to the Governor and the General Assembly by November 1, 2000, on the estimated costs and personnel requirements for administering the MTBE tests. HB 925- Boards of zoning appeals. Clarifies that the board shall consider the purpose and intent of applicable ordinances, laws and regulations in making its decisions. Also, the bill states that it is the intent of the section that board decisions be based on balanced testimony presented at board hearings and not on negotiations entered into with selected parties prior to a hearing. The bill specifies that board deliberations are subject to the Virginia Freedom of Information Act. HB 973- Local retail farmers markets. Allows localities to establish, operate, and maintain local retail farmers markets. HB 1088- Uniform Statewide Building Code; farm buildings and structures. Repeals the July 1, 2000, sunset clause relating to the definition of "farm building or structure" and the exemption of such buildings or structures from the provisions of the Uniform Statewide Building Code. The bill also provides that the Building Code exemption to does not apply to restaurants operated on farms. HB 1091- Outdoor advertising. Exempts on-premises advertisements or advertisement structures with messages displayed as scrolling words and/or numbers from the current prohibition on advertising that involves motion or rotation of any part of the structure, moving reflective disks, running animation, or intermittent lights visible from any highway. HB 1164- Virginia Land Conservation Foundation. Increases the number of members of the Foundation's Board of Trustees so that there will be one per congressional district, plus the Secretary of Natural Resources and six members appointed from the Commonwealth at large. Allocations of money in the Virginia Land Conservation Fund, which is administered by the Foundation, are altered so that 25 percent of the money in the fund will be transferred to the Open-space Lands Preservation Trust Fund. The Board of Trustees is directed to seek assistance in developing grant criteria from a task force consisting of natural resources agency heads. The State Treasurer is removed from the Board. The bill also clarifies that the Foundation may provide direct (rather than matching) grants to state agencies, transfer lands to other entities that will hold them for conservation purposes, and dispose of money or other property given or bequeathed to it. Ifa private entity acquires an interest in land as a result of a grant or transfer from the Foundation, the interest must be held jointly by the private entity and a government entity. Up to $250,000 per year of the interest generated by the Fund may be used for the Foundation's administrative expenses. The Department of Conservation and Recreation is directed administer Foundation lands, and state agencies are directed to cooperate with the Foundation. The bill also directs the Foundation to attempt to achieve a fair geographic distribution of lands protected. HB ll70/SB 648- Wetlands. Requires that those proposing to conduct certain activities in nontidal wetlands first obtain a Virginia Water Protection Permit from the State Water Control Board. The Board must establish both individual and general permits for such activities. General permits must be issued for activities impacting less than half an acre of wetlands and other specified activities. Permits will be conditioned upon compensatory mitigation for adverse impacts to wetlands. Normal agricultural and silvicultural activities are exempt from the permit requirement. Between the enactment of the bill and such time as permit regulations are adopted, those who drain, excavate or ditch a wetland must compensate the impact on the wetland. The Board is directed generally to establish and implement policies and programs to protect and enhance the Commonwealth's wetland resources, using a regulatory approach to achieve no net loss of wetlands and a voluntary approach to achieve a net resource gain. Water Protection Permits will be issued after an opportunity for public comment is provided. Local governments are prohibited from imposing wetland permit requirements that duplicate those imposed under federal or state law. The bill also clarifies that wetlands are state waters under the State Water Control Law, and requires the Board to seek a Section 404 Clean Water Act State Programmatic General Permit from the U. S. Army Corps of Engineers. This bill is identical to SB 648. liB 1223/SB 522- Outdoor advertising. Prohibits the elimination of outdoor advertising structures along any highway in the Commonwealth by amortization without just compensation. This bill is a duplicate of SB 522. HB 1232- Urban Public-Private Partnership Redevelopment Fund. Creates a fund to be administered by the Department of Housing and Community Development for the purpose of making grants or loans to local governments for assembling, planning, clearing, and remediating sites in order to promote such sites to private developers for redevelopment. The Fund is created to address the serious problem of a lack of developable land in urban areas of the Commonwealth and the high cost of redeveloping such land. This is a recommendation of the Commission on the Condition and Future of Virginia's Cities. HB 1245- Agricultural and forestal districts. Allows the Director of the Department of Conservation and Recreation, or his designee, to advise a local governing body on issues related to proposals of state agencies, political subdivisions or public service corporations to acquire land or construct a project within a district. HB 1268- Economic development grants to localities. Creates the Governor's Economic Development Grant Fund which may be used by the Governor to make grants to localities in which one or more state-sponsored economic development projects completed on or after July 1, 1995, resulted in a demonstrated stress on local infrastructure. No locality may receive more than $3,000,000 in aggregate in such grants. The aggregate amount of grants approved in any one fiscal year shall not exceed $10 million and the Commonwealth's annual obligations for such grants shall not exceed $1 million annually per locality. Economic development grants to eligible localities under the bill are to be offset by grants or loans awarded from the Governor's Development Opportunity Fund. HB 1295- Freedom of Information Act; records exemptions for certain local housing programs. Grants a records exemption for personal information, as defined under the Privacy Protection Act of 1976, filed with any local redevelopment and housing authority concerning persons who have applied for occupancy or who have occupied affordable dwelling unit programs funded by local governments or by any such authority. The bill also provides that the Freedom of Information Act shall not be construed to prohibit the House of Delegates or the Senate of Virginia from adopting rules relating to the casting of votes by a member of a standing committee. HB 1324- Open-Space Lands Preservation Trust Fund. Allows grants from the Fund to be made to aid localities in acquiring open-space easements. Currently, grants may only be made to persons conveying conservation easements to the Virginia Outdoors Foundation and a local co-holder. The bill also allows up to $100,000 per year of any interest generated by the Fund to be used for the Foundation's administrative expenses, removes the requirement that interests in open-space lands acquired by public bodies must be located in urban areas, and adds a definition of "open-space easement." The definition of open-space easement is identical to the Code's current definition of conservation easement, except that an open-space easements may be held by government entities, while conservation easements are held by private charitable entities. HB 1377- Public utilities; termination of power supply to sewerage systems. Requires operators of sewerage systems to notify their energy supply utilities, the SCC, and the Department of Environmental Quality, in writing, that they operate sewage treatment facilities. No utility supplying energy to a sewerage system shall suspend service to a sewerage system without giving the SCC and the Director of the Department of Environmental Quality 10 days' written notice. HB 1454- Boards of zoning appeals. Provides that a zoning ordinance may prescribe an appeal period of not less than 10 days for a notice of violation involving temporary or seasonal commercial uses, parking of commercial trucks in residential zoning districts. The existing statute provides that an individual has 30 days within which to file an appeal. HB 1514- Animal pounds. Allows the Board of Agriculture and Consumer Services to impose civil penalties on animal shelters and county and city pounds that are violating Board regulations. The penalties may not exceed $1,000 per violation, and each day is considered a separate offense. In determining the amount of any civil penalty, the Board shall consider (i) the history of previous violations at the pound; (ii) whether the violation has caused injury to, death or suffering of, an animal; and (iii) the demonstrated good faith of the locality to achieve compliance after notification of the violation. This bill has a delayed effective date of July 1, 2001. HJ 64- tudy; Richmond toll facilities. Directs the Joint Legislative Audit and Review Commission to study the operation of toll facilities by the Richmond Metropolitan Authority and the retirement of debt to allow the toll free operation of the Downtown Expressway, the Powhite Parkway, and the Powhite Extension. In conducting its study, the Commission shall, in addition to such other actions or activities as may appear necessary or desirable, consider (i) the amount of debt issued in connection with the construction and maintenance of the toll facilities, (ii) the use of its toll-generated revenues, (iii) existing relationships between RMA and VDOT, including the retirement of the debt associated with the Powhite Extension, (iv) policies and procedures adopted and used to ensure prudent fiscal management, integrity of funds, and responsible stewardship of the public trust, and (v) methods, resources, and a schedule appropriate for such retirement of debt as to allow the toll-free operation of the toll facilities. H JR 69 was incorporated into this resolution. SB 333- Comprehensive plan. Clarifies that the 90-day period within which the governing body must act on the planning commission's recommendation, applies to both the development and amendment of the plan. SB 445- Public utilities; underground utility line separation standards. Eliminates the statutory minimum standards for separation of underground utility lines and requires operators to adhere to minimum separation standards established by National Electric Safety Code, thc SCC, the Department of Health, and standards established by the Utility Industry Coalition of Virginia, regardless of whether lines are under public or private land. The charges are effective July 1,2001, and thc Commission shall publish its proposed regulations for comment by January 1,2001. Thc bill provides that the Commission may not order action by, or impose penalties on, any county, city or town. However, the Commission shall inform counties, cities and towns of alleged violations by the locality of thc accepted industry standards or regulations adopted under this section and, at the request of the locality, suggest corrective action. SB 458- Location of highway routes. Requires that VDOT's route location hearings be "open forum" hearings. In addition, when requested by an affected local governing body, the Department must conduct "traditional format" hearings that allows citizens an opportunity to address their comments directly to VDOT representatives in a structured, formal process. SB 645- Water quality monitoring and reporting. Increases both the number of water quality monitoring stations and the frequency of sampling by at least five percent annually, with priority given to those water bodies for which there is credible evidence showing impairment of the water body. Currently, monitoring and sampling is to be expanded so that the sampling effort will ultimately be representative of all river and stream miles in the state, but with no requirement to specifically expand, by a certain percentage annually, the number of monitoring stations or the frequency of sampling. The expansion of the water quality monitoring is contingent upon the appropriation of adequate funding. SB 695- Certificates for alterations of state waters. Adds wetlands to the definition of state waters and requires a certificate from the State Water Control Board for excavations in wetlands. Certificates are not required for normal agricultural, ranching or silvicultural activities or de minimis movements of soil and that are neither intended to cause nor in fact cause the destruction, drainage or degradation of wetlands. SJ 134- Study; farmland protection. Establishes a task force to develop a comprehensive farmland protection policy for the Commonwealth. This is a recommendation of the Commission on the Future of Virginia's Environment. O34 Appendix B Human Services HB 53- Teacher-student ratios at detention homes. Provides that teacher staffing ratios for regional or local detention homes will be based on a ratio of one teacher for every twelve beds based on the capacity of the facility; however, if the previous year's average daily attendance exceeds this bed capacity, the ratio will be based on the average daily attendance at the facility as calculated by the Department of Education from the previous year. Adoption of this measure would effectuate the reenactment clause included in HB 1268, which was passed by the 1999 Session and signed by the Governor on April 2, 1999 (1999 Acts of Assembly, c. 511). The measure originally provided that teacher-student ratios for children with disabilities in education programs in detention homes would be based on average daily attendance as calculated by the Department of Education from the previous school year. HB 202- Comprehensive Community Corrections Act for Local Responsible Offenders. Defines local services as community-based probation and requires localities to adopt local community criminal justice boards, which include local officials (e.g., city manager, county administrator), and makes mandatory the service of those officials already appointed to these boards. The bill expands the options for removal of an offender for intractable behavior. The bill also limits participation to persons who receive a sentence of less than 12 months. HB 387/SB 196- Reimbursement for construction of detention homes and other facilities. Requires the state to reimburse a locality 50 percent of the cost of construction, renovation, purchase, etc., of a detention home if the plans and specifications are preapproved by the Governor as required by law. This bill is identical to SB 196. HB 415- Persons with disabilities. Provides that the local disabilities boards must report every three years instead of every two years and clarifies that the localities may provide additional staff to these boards. The Department of Rehabilitative Services shall administer the funds appropriated for local disability boards, including staffsupport to the boards, and provide guidance and technical assistance to the boards with consultation for appropriate state agencies. The Department for Rehabilitative Services currently provides staff support to the local disabilities boards, with localities authorized to provide supplemental staff support. HB 450- State pool of funds; at-risk youth and families. Requires courts, prior to final disposition, to refer cases where the pool of funds for at-risk youth and families are to be accessed to a local assessment and planning team for a recommendation regarding the level of treatment and services needed by the child and family. The local family assessment and planning team must make a report or forward a copy of the individual family services plan to the judge within 30 days of the written referral. The court then shall consider the recommendation, but is not bound by it. HB 556- Adoption assistance; children with special needs. Requires the local board of social services or child-placing agency to give adoptive parents information about the child's eligibility for subsidy, the child's special needs, the current and potential impact of these needs and the appeal process. The bill clarifies that the local board that initiated the adoption assistance agreement continues to be responsible for subsidy payments if the adoptive parents move to another jurisdiction. {~35 HB 561/SB 372- Uniform Computer Information Transactions Act. Creates the Uniform Computer Information Transactions Act (UCITA). The UCITA was promulgated by the National Conference of Commissioners on Uniform State Laws. Modeled after the Uniform Commercial Code, Article 2, the UCITA is designed to govern transactions of computer information. The bill also directs the Joint Commission on Technology and Science to study the impact of the UCITA on businesses in the state and report its findings to the Governor and General Assembly by December 1, 2000. The UCITA will become effective July 1,2001. This bill is a recommendation of the Joint Commission on Technology and Science. HB 673/SB 361- Exceptions to confidentiality of juvenile records or information. Allows a copy of any court order that imposes a curfew or other restrictions on a juvenile to be provided to the chief law-enforcement officer of the county or city wherein the juvenile resides. This bill is identical to SB 361. HB 677- Mental health service providers duty to inform. Requires any mental health service provider, as defined in § 54.1-2400.1, who learns of evidence that indicates a reasonable probability that another mental health provider is or may be guilty of a violation of standards of conduct to advise his patient of the right to report such information to the Department of Health Professions. The mental health service provider must provide the patient with information, including, but not limited to, the Department's toll-free complaint hotline number for consumer complaints and written information published by the Department of Health Professions, explaining how to file a report. The mental health service provider must also document in the patient's record the alleged misconduct, the category oflicensure or certification and approximate dates of treatment, if known, of the mental health services provider who will be the subject of the report, and the action taken by the mental health service provider to inform the patient of his right to file a complaint with the Department of Health Professions. The mental health service provider will be immune from any civil liability or criminal prosecution resulting therefrom unless such person acted in bad faith or with malicious intent. Any person failing to inform a patient of his right to file a complaint against a regulated person as provided in this bill will be subject to a civil penalty not to exceed $100. HB 836- Adult care residences; access. Provides that adult care residences shall provide reasonable access to staffofcommunity services boards for the purpose of(i) assessment or evaluation, (ii) case management or other services or assistance, or (iii) monitoring the care for community services board clients in the facility, or to evaluate other facility residents who have previously requested services. This bill is a recommendation of the Joint Commission on Health Care. HB 948- Juvenile Community Crime Control Act. Requires the community-based services developed pursuant to the Act to be based on an annual review and objective assessment of court-related data. The biennial plan required to be submitted to the State Board of Juvenile Justice must provide the projected number of juveniles that will not require secure detention or state commitment because of the community-based services. The bill adds a requirement that each locality submit a quarterly progress report to the Department of Juvenile Justice. The bill also allows the Tidewater Regional Group Home Commission to continue to receive predispositional and postdispositional court services. HB 983- Health; immulh-.ations and certificates. Allows regis[,~red nurses, in addition to physicians and employees of local health departments, to immunize schoolchildren as required by statute and to provide certificates or documentary proof of such immunizations. The bill also deletes the requirement that physicians and nurses who certify that public school employees have been tested and found free of tuberculosis be employees of a local health department. HB 1168- Adult protective services; mandatory reporters. Requires nursing home, certified nursing facilities and adult care residences to train all employees who are mandatory reporters of adult abuse, neglect, and exploitation on the reporting procedures and the consequences for failing to report. HB 1169- Adult protective services. Requires that nursing homes, certified nursing facilities, and adult care residences post the Adult Protective Services toll-free number in a place that is conspicuous and public. HB 1206- Juveniles; fingerprints and photographs. Allows law-enforcement agencies to retain fingerprints and photographs of juveniles charged with, but not convicted of, violent juvenile felonies or ancillary crimes. HB 1360- Child protective services; statewide differential response system. Requires the Department of Social Services to implement a statewide child protective services differential response system ("system") for responding to reports of child abuse and neglect. Rather than requiring a full-scale investigation of every report, the reports would now be evaluated by the local department of social services and less serious reports would be subject to a family assessment. The emphasis is on offering services rather than on making a determination of abuse or neglect. In family assessments, no disposition would be entered into the central registry. The Department shall publish a plan to implement the system in local departments of social services by July 1, 2000, and complete implementation in all local departments by July 1, 2003. HB 1510- Children; Comprehensive Services Act for At-Risk Youth and Families. Creates the Office of Comprehensive Services for At-Risk Youth and Families, under the lead of the Secretary of Health and Human Resources. The Office would assume the responsibilities of the state management team to develop programs and fiscalpolicics that promote and support cooperation and collaboration in the provision of services at the state and local levels to troubled and at-risk youth and their families. The Office would also provide for training, oversight, and technical assistance to localities, serve as a liaison to participating state agencies, and hire a director and appropriate staff. The new state and local advisory team would provide many of the same functions in an advisory capacity to the Office. The state executive council would also be expanded to include the Director of Medical Assistance Services; two local government representatives to include a member of a county board of supervisors or a city council and a county administrator or city manager; and a private provider that maintains membership in an association of providers for children's or family services and receives funding as authorized by the Comprehensive Services Act. SB 66- Postdispositional attention. Allows a court to defer dispositmn and place a juvenile in the temporary custody of the Department of Juvenile Justice to attend a boot camp provided bed space is available and the juvenile (i) has been found delinquent for a non-status offense, (ii) has not previously been and is not currently being adjudicated delinquent or found guilty of a violent juvenile felony, (iii) has not previously attended a boot camp, (iv) has not previously been committed to the Department, and (v) has been assessed as appropriate for boot camp. Additionally, the bill provides that if a juvenile 14 years of age or older is found to have committed an offense which if committed by an adult would be punishable by confinement in a state or local correctional facility, and the court determines among other factors that the juvenile has not previously been, and is not currently being adjudicated delinquent or found guilty of a violent juvenile felony, then the court may order the juvenile confined in a detention home or other secure facility for juveniles for a period not to exceed six months. The period of confinement ordered may exceed 30 calendar days if the juvenile has had an assessment completed by the secure facility to which he is ordered concerning the appropriateness of the placement. SB 215- Welfare fraud investigations. Provides access for local department fraud prevention and investigation units to law-enfomement databases regarding motor vehicle registration and ownership to facilitate welfare fraud investigations. SB 259- Child protective services. Requires the State Board of Social Services to implement emergency regulations on out-of-family child protective services joint investigations to be accomplished in consultation with state agencies with oversight of the protection of children. The bill mandates a report by the Commissioner of DSS to the General Assembly standing committee overseeing these issues by September 30, 2000, outlining the recommendations of the state board advisory committee that was set up to address all such out-of-family investigations. SB 261- Civil commitment of sexually violent predators. Changes the effective date of the civil commitment process, which was enacted by the 1999 General Assembly, from January 1,2001, to July 1, 2001. The process provides for the screening and evaluation for civil commitment of prisoners in the custody of the Department of Corrections who were convicted of certain sexual offenses and are nearing the end of their sentences. SB 297- Offices on youth. Makes revisions to the Delinquency Prevention and Youth Development Act. Local youth services citizen boards are required to actively participate with community representatives in developing a comprehensive plan and to at least annually make formal recommendations to the governing authority about the plan and its implementation. Activities of the offices on youth are standardized in the areas of assessment, assisting in planning and modifying services, and collaborating in the development and dissemination of local service, inventories and in identifying service gaps and potential funding sources. This bill is a recommendation of the Youth Commission. SB 312-Juvenile records. Allows law-enforcement agencies to release records of a juvenile 14 years of age or older charged with certain felonies. Under current law, this information may be released only if the juvenile is charged with murder or aggravated malicious wounding. This bill also allows release if the charge is felonious injury by mob, abduction, malicious wounding, malicious wounding of a law-enforcement officer, felonious poisoning, adulteration of products, robbery, carjacking, rape, forcible sodomy or object sexual penetration. SB 401- Annual reports by guardians. Provides that the local deparunent of social services must forward a copy of the report it receives from the guardian to the clerk of thc circuit court within 60 days of receipt. Twice each year the local department must file with the clerk a list of guardians who are more than 90 days delinquent in filing the annual report. SB 447- Foster care. Provides that when it is necessary to remove a child from his home he may be placed with a relative or other interested individual, including grandparents, in lieu of placement with a local department of social services. The bill establishes standards for such placements which are appropriate for each stage of the dependency process. The bill establishes a new permanent goal known as "another planned permanent living arrangement" for foster children who require long-term residential treatment. Other amendments clarify aspects of the permanency planning process. Annual foster care review hearings must be held for children whose parental rights have been terminated until a final order of adoption is entered, instead of until they are placed for adoption. The bill also modifies the child's objection to a termination of parental rights. This bill is a recommendation of the Court Improvement Program of the Office of the Executive Secretary of the Supreme Court and has been endorsed by the Committee on District Courts and the Judicial Council of Virginia. SB 611- State Executive Council for Comprehensive Services for At-Risk Youth and Families; membership. Provides for the Governor to appoint two elected or appointed local officials of which one shall bca member of a local governing body and one shall be a chief administrative officer of a local governing body. Under current law, thc Governor appoints one elected or appointed local official. SB 691- Records of founded complaints of child abuse and neglect. Requires the Department of Social Services to respond to requests by local school boards for any record of founded complaints of child abuse and neglect in cases where there is no match within the central registry regarding applicants for employment within 10 business days of receipt of such requests. In cases where there is a match within the central registry, the Department is to respond to requests made by local school boards within 30 business days of receipt of such requests. The response may be by first-class mail or facsimile transmission. This bill is identical to HB 865. SB 770- Local hospital or health center commissions. Revises the definition of health center to include nursing homes, adult care residences, independent living facilities and assisted living facilities, as defined in the Code, and licensed by the Departments of Social Services or Health. This bill also rearranges the definitions in alphabetical order. This bill clarifies the authority for local hospital or health care commissions, i.e., entities created by one or more local governments, to operate adult care residences. These commissions are already authorized to operate hospitals and nursing homes. Appendix B Management Services HB 4- Elections; form of ballots; political party names on ballots. Provides for identification on the ballot of the candidate by the name of the political party that nominated the candidate in federal, statewide, and General Assembly elections only. Independent candidates are to be identified by the word "Independent." Present law prohibits party identification on the ballot except in presidential elections. The bill takes effect January 1, 2001. House Bill 585 has been incorporated into this bill. HB 28- Property tax exemptions. Combines numerous property tax exemption bills that provide local property tax exemptions to the following nonprofit organizations: Kiwanis Foundation, Inc. HB 37- Real estate tax; reports of income data. Excludes certain owner-occupied business property from the kinds of real estate for which income data may be requested by the assessor. HB 71- Running for multiple offices; names on ballots. Prohibits an individual from being on the ballot for more than one office in any election unless the law permits him to hold both offices and he intends to do so. Code § 2.1-37.01 now prohibits a person from holding any two elected offices at the same time with limited exceptions for certain shared offices and for a presidential elector who holds elected office. HB 215/SB 375 -Technology Trust Fund; parcel identification numbers; use of land record cover sheets. Provides for the expiration on July 1,2002, of the additional fee collected by the circuit courts for the Technology Trust Fu nd. For those localities with a unique parcel identification system, the bill requires the use of such unique parcel identification numbers on land instruments in clerks' offices. The bill also allows the use of land record cover sheets statewide. HB 279/SB 185- Natural Gas Consumption Tax. Restructures the taxation of natural gas by eliminating the gross receipts tax and special regulatory revenue tax and by imposing a net corporate income tax and a consumption tax on gas utilities. This bill is identical to SB 185. HB 408-Taxation; abatement of property taxes on damaged buildings. Authorizes localities to abate levies on buildings which are (i) razed, or (ii) destroyed or damaged by a fortuitous happening beyond the control of the owner, in cases where the destruction or damage renders such buildings unfit for use and occupancy for 30 days or more during the calendar year. The bill contains an emergency clause. HB 418- Agricultural and forestal districts; roll-back taxes. Clarifies that roll-back taxes are due and payable upon the withdrawal of land from, or the termination of, agricultural and forestal districts. The sale or gift of a portion of land in a district to a family member shall not in and of itself constitute a withdrawal or removal of any of the land from a district. HB 425/SB '1- Elections; procedures at the polls; voter identification. Adds a requirement that every voter present a form of identification when he offers to vote at the polls. The required identification may be any one of the following: his Commonwealth of Virginia voter registration card, his social security card, his valid Virginia driver's license, an identification card issued by a local, state, or federal government agency, or an identification card with a photograph of the voter issued by his employer. If a voter cannot present identification, he may still vote if he signs a statement, subject to felony penalties, that he is the named registered voter he claims to be. Under present law, a voter identification requirement applies only to certain first-time voters who have registered by mail and in certain challenged vote situations. The bill also deletes a provision enacted in 1999 that provided for a pilot project in up to 10 jurisdictions to test the voter identification process. In October 1999, the Virginia Supreme Court upheld the injunction issued by the Richmond City Circuit Court that prohibited implementation of the pilot program at the November 1999 elections in 10 counties and cities on the ground that all voters were not treated alike under the pilot program. House Bill 586 has been incorporated into this bill. HB 513- Internet privacy policy. Directs every public body that has an Internet website to develop an Internet privacy policy ("Policy") and an Internet privacy policy statement ("Statement") by December 1,2000. The Policy shall be consistent with the requirements of the Privacy Protection Act of 1976 and be tailored to reflect the individual public body's information practices. The Statement, which explains the Policy, shall be posted on the public body's website in a conspicuous manner by January 1, 2001. The bill also makes a technical amendment to correct an incorrect cross-reference. This bill is a recommendation of the Joint Commission on Technology and Science. HB 596-Virginia Public Procurement Act; discrimination prohibited. Adds age, disability or any other basis prohibited by state law relating to discrimination in employment to the anti-discrimination statutes in the Virginia Public Procurement Act. As a result, (i) no public body may discriminate against a bidder or offeror on the basis of race, religion, color, sex, national origin, age, disability or any other basis prohibited by state law relating to discrimination in employment in the solicitation and award of public contracts and (ii) in all public contracts over $10,000, the contractor must agree not to discriminate against an employee or applicant for employment on the basis of race, religion, color, sex, national origin, age, disability or any other basis prohibited by state law relating to discrimination in employment. HB 598- Personal property taxation; classification. Adds travel trailers as a classification of personal property for purposes of taxation, permitting localities to set the tax rate for travel trailers the same as for camping trailers and motor homes. HB 601- Workers' compensation; cancer presumption. Adds ovarian and breast cancer to the list of cancers which are presumed to be occupational diseases for volunteer and salaried firefighters and Department of Emergency Services hazardous materials officers. HB 617- Land-use taxation; sliding scale assessments. Allows the assessment and taxation to be established on a sliding scale, which assessment, instead of tax rate, for property held for longer periods of time. land-use special provides a lower HB 624/SB 249- Courts of record; clerk's office. Allows a circuit court clerk's office to be open on Saturdays for the limited purposes of receiving applications, granting licenses and examination and copying of records. This bill is identical to SB 249. HB 628- Local taxes; payment by debit card. Allows localities to accept payment of local taxes, fees or other charges, generated by the sale of utility services, by debit cards and to impose a service charge for accepting payment by credit and debit cards in an amount not to exceed the amount contractually agreed to. Currently, only credit cards may be authorized by localities for such payments, and the service charge may not exceed the greater of four and one-half percent of the tax, or six dollars. HB 681- Local recycling incentives. Authorizes localities to grant incentives to encourage recycling. H B 684-Tangible personal property tax; classification of certain tangible personal property for taxation purposes. Clarifies that the tax rate on certain personal property used in a trade or business may be assessed by a local governing body at a tax rate different from the rate on other classifications of personal property and less than the rate levied by such local government on its general class of tangible personal property. HB 751- Collection of taxes and other debts by treasurers and localities. Changes the current requirement that every writ, warrant, notice, summons, or other process issued by a treasurer be served by the treasurer or his designee, or by the sheriff, from mandatory to permissive. The bill also raises from five dollars to 20 dollars the amount of certain uncollected taxes below which the treasurer is required to report on official lists. The bill incorporates House Bill 1016. 041 HB 781- Personal property tax; personal property used in the provision of Internet services. Creates a separate classification, for tax rate purposes, of personal property used in the provision of Internet services, including Internet web-hosting services. Localities are authorized to tax such property at a rate that does not exceed the rate applicable to the general class of personal property within such localities. HB 808- Public Procurement Act; drug-free workplace. Requires all public bodies to include in every contract over $10,000 the following provisions: during the performance of the contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. The bill defines a "drug-free workplace" as a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with the Virginia Public Procurement Act, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. HB 903/SB 244- Lottery Proceeds Nonrecurring Costs Fund. Allows the governing body of any locality to authorize the local treasurer or fiscal officer, by ordinance or resolution, to create a separate escrow account upon the books of the locality for the deposit of that portion of the Iocality's appropriation from the lottery proceeds which are designated, pursuant to Item 139 B 4 of Chapter 935 of the 1999 Acts of Assembly or any other state law, to be used for nonrecurring costs. Nonrecurring costs are defined, in the budget and in this provision, as including school construction, additions, infrastructure, site acquisition, renovations, technology, and other expenditures related to modernizing classroom equipment, and debt service payments on school projects completed during the last 10 years. The escrow accounts for the school construction grants cannot be used for the deposit of the nonrecurring costs appropriations. HB 1022- Financial assurance for waste facilities. Prohibits the owner or operator of a solid waste facility from reliance on captive insurers, approved surplus line insurers and risk retention groups as a means of assuring that he will have the financial capacity to properly close and care for the site after closure. HB 1023- Financial responsibility for solid waste management facilities. Requires the Virginia Waste Management Board to include facilities receiving solid waste from a ship, barge or other vessel in regulations which ensure that, if a solid waste management facility is abandoned, the costs associated with protecting the public health and safety from the consequences of such abandonment may be recovered from the person abandoning the facility. HB '1046/SB626- Virginia Public Procurement Act; thresholds for small purchases and contract modifications. Increases from $30,000 to $50,000 the threshold for small purchases of goods and services other than professional services. As a result, a public body may procure goods and services under this amount without competitive sealed bidding or competitive negotiation. The bill also increases from $10,000 to $50,000 the threshold for modification of fixed-price contracts without the approval of the Governor or his designee. HB 10471SB 627- Virginia Public Procurement Act; procurement of architectural or professional engineering services. Allows the award of term contracts for architectural and engineering services to multiple firms with a single Request for Proposal ("RFP") and sets the criteria for the use of such contracts. Currently, only one award can be made for each solicitation. The bill limits the sum of projects performed annually by a single architectural/engineering firm to $500,000 or a lesser amount determined by the Director of the Department of General Services ("DGS"). Currently, the maximum amount is $300,000. HB 1096- Local vehicle licenses and taxes. Allows localities to give a discount of fifty percent in fees charged for local licenses (windshield decals) for vehicles owned or leased by persons who are 65 years old or older. No such discount can be given to more than one vehicle owned or leased by the same person. HB 1209- Virginia Public Procurement Act; protest of awards. Provides that any bidder or offeror, who desires to protest the award or decision to award a contract, shall submit such protest in writing to the public body, or an official designated by the public body, no later than 10 days after public notice of the award or the announcement of the decision to award, whichever occurs first. Public notice of the award or the announcement of the decision to award shall be given by the public body in the manner prescribed in the terms or conditions of the Invitation to Bid or Request for Proposal. HB 1216- Sale of real estate for delinquent taxes; process. Grants cities the authority to adopt an ordinance to sell real estate that has been tax delinquent for 12 months and provides for the right to a rehearing on delinquent tax sales within 90 days of entry of the confirmation of sale. The current requirement that real estate be tax delinquent for 24 months before becoming eligible for sale remains for counties and towns, and cities that do not adopt the ordinance. The bill also authorizes local governing bodies to adopt an ordinance waiving tax liens for the purchaser under certain circumstances. Such liens remain the obligation of the owner of the property at the time the liens were imposed. HB 1219- Secrecy of tax information. Allows the treasurer or other assessing official to provide to representatives of property owners', condominium unit owners' and real estate owners' associations or the owners of property governed by such associations, the names and addresses of parties having a security interest in real property governed by the association when a written request is given stating the reasons such information is needed. This legislation passed the 1999 Session with a reenactment clause requiring its passage during the 2000 Session in order for it to be enacted. HB 1239/SB 538- Virginia Public Procurement Act; multiple awards. Allows multiple awards under competitive negotiation for the procurement of other than professional services to more than one offeror where the terms and conditions of the multiple awards are provided in the Request for Proposal. Currently, multiple awards are authorized only under competitive sealed bidding. HB 1240/SB 639- Virginia Public Procurement Act; definitions; best value. Adds the definition of "best value," defined as the overall combination of quality, price, and various elements of required services that in total are optimal relative to a public body's needs. The bill also provides that public bodies are encouraged to consider best value concepts when making procurement decisions involving goods and nonprofessional services, but not construction or professional services. Additionally, the Department of General Services is directed to study the feasibility and appropriateness of implementing, in its procurement procedures, the Contractor Performance and Rating System (CPARS) currently utilized by the federal government and submit its findings to the Governor and the General Assembly on or before December 1, 2000. HB 1245- Agricultural and forestal districts. Allows the Director of the Department of Conservation and Recreation, or his designee, to advise a local governing body on issues related to proposals of state agencies, political subdivisions or public service corporations to acquire land or construct a project within a district. HB 1247- Personal property tax; extension of time to pay. Clarifies that the governing body of any locality may extend the time to pay personal property taxes, for good cause. It also provides that extensions to pay taxes and to file, for good cause, may be accomplished by the governing body's resolution. HB 1337- Election recounts and contests. Allows the petitioner and parties in a recount to examine the pollbooks and election materials at the preliminary hearing under security measures approved by the chief judge of the circuit court. The bill also allows examination of all types of ballots during the recount. With respect to contests of General Assembly elections, the bill extends the period to file notice of the intent to contest the election from 20 days after the election to either 30 days after the election or three days after the conclusion of a recount proceeding, whichever is later. Further adjustments are made in the timetable for an election contest. HB 1440/SB 235-Virginia Public Procurement Act; electronic posting of public notices. Allows public bodies to publish public notice on the Department of General Services' central electronic procurement website and other appropriate websites in addition to the current requirement for posting in a designated public area or publication in a newspaper of general circulation, or both. In addition, publishing by state agencies, departments and institutions on the Department's central electronic procurement website shall be required by July 1, 2002. HB 1444- Personal property; motor vehicles owned or leased by churches. Classifies as exempt property motor vehicles that are leased by churches, in either the church's name or the ecclesiastical officer's name, and used for religious purposes. Under current law, the title holder of the leased vehicle (i.e., the lessor) is legally liable for the payment of tangible personal property tax on such vehicle. HB 1459- Elections; activities at polling places; election pages. Authorizes the local electoral board in any county or city to conduct special programs in one or more polling places for high school students to serve as election pages, learn about the election process, and assist the officers of election and voters. Pages will serve under the supervision of the chief officer of election for the polling place. HB 1494- BPOL tax; related entity exclusion. Broadens the "affiliated group" definition to include limited partnerships, limited liability partnerships, and limited liability companies organized under the laws of the Commonwealth or another state in addition to stock corporations. Localities may not levy the BPOL tax on the receipts or purchases of such "entities" in an affiliated group from others in the same affiliated group. HB 1537/SB 688- Special elections; vacancies in constitutional offices. Requires an immediate special election to fill a vacancy in a constitutional office and eliminates the appointment of an interim constitutional officer by the judges of the circuit court of the county or city except in unusual circumstances. The constitutional offices are the clerk of the circuit court, attorney for the Commonwealth, sheriff, commissioner of the revenue, and treasurer. This bill takes effect October 1, 2000. SB 95- Property tax exemption; Habitat for Humanity. Exempts from local taxation the real and personal property of Habitat for Humanity and its affiliates or subsidiaries, provided the local governing body passes a resolution approving the exemption. Habitat for Humanity organizations generally are exempt from taxation under § 501 (c) (3) of the Internal Revenue Code. Such organizations build houses together in partnership with families in need. This exemption would apply to all real and personal property located in Virginia. SB 115- Local property taxes; motor homes. Creates a separate classification of personal property for motor homes used for recreational purposes only, which allows local governing bodies to tax motor homes at rates below the rate applicable to the Iocality's general class of tangible personal property and at rates different from camping trailers. Under current law motor homes are classified and taxed at the same rate as camping trailers for personal property tax purposes. This bill incorporated SB 158. O44 SB 163- Electric utility taxation. Allows the consumption tax liability of an eligible customer-generator who is engaged in net metering to be determined on a net basis, measured by the difference between the amount of power consumed and the amount generated and put on the electricity grid. Under the Electric Utility Restructuring Act, customer-generators who generate electricity through certain small solar, wind, or hydroelectric systems are permitted to employ net metering equipment, subject to SCC regulations. The bill also amends the provisions of the consumer utility tax relating to the transition in the basis of assessment from the cost of electricity consumed to the amount of kilowatt hours consumed. Localities are required to amend their consumer utility tax ordinances by October 31,2000, to provide for the conversion to a rate based on per-kWh consumption that is revenue neutral to the locality and does not shift the amount of the tax among classes of consumers. Kilowatt hours delivered are those supplied from the electric grid to such customer-generators minus the kilowatt hours generated and fed back to the electric grid by customer-generators. The procedures to be followed upon the nonpayment of the electricity consumption tax and the consumer utility tax are also clarified. The bill is a recommendation of the Legislative Transition Task Force established under the Electric Utility Restructuring Act. SB 198- Local taxes; interest on refunds. Provides that localities are not required to pay interest on refunds to taxpayers if the amount of the refund that would be due is $10 or less or if the refund is related to prorated personal property taxes. The 1999 General Assembly passed legislation requiring a locality to pay interest on refunds at the same rate charged by the locality on delinquent taxes. SB 375- Technology Trust Fund; parcel identification numbers; use of land record cover sheets. Provides for the expiration on July 1, 2002, of the additional fee collected by the circuit courts for the Technology Trust Fund. The bill allows the use of parcel identification numbers on land instruments in clerks' offices using such systems and allows the use of land record cover sheets statewide. SB 381- Boards of equalization; notice of sittings. Provides that notice of sittings of boards of equalization must be posted at each public library, voting precinct, or both. Current law requires such posting at each public library. SB 383- Virginia Public Procurement Act; exemptions. Provides an exemption from competitive sealed bidding or competitive negotiation for the purchase of electric utility services if purchased by a public body through an association of which it is a member, if the association was formed and is maintained for the purpose of promoting the interest and welfare of and developing close relationships with similar public bodies, provided such association has procured the electric utility service by use of competitive principles and provided that the public body has made a determination in advance after reasonable notice to the public and set forth in writing that competitive sealed bidding and competitive negotiation are not fiscally advantageous to the public. Currently, this exemption is available for the purchase of insurance. The bill also allows state agencies, in procuring information technology-related goods and services, other than professional services or construction, to award the contract to contractors located in high unemployment localities, under certain conditions. The bill defines "information technology-related goods and services." The bill contains a sunset for this type of procurement of July 1,2002. The bill requires the Department of General Services to report on the impact of this provision by November 1, 2002. SB 429- Elections; voting machines and equipment. Allows a county or city, subject to the approval of the State Board of E~ections, to use different voting machines or equipment within the same precinct. Present law requires the use of one system within each precinct. The change will allow, for example, the use of one special voting device or machine in a precinct for visually or physically handicapped voters. SB 430- Elections; activities at polling places; election pages. Authorizes the local electoral board in any county or city to conduct special programs in one or more polling places for high school students to serve as election pages, learn about the election process, and assist the officers of election and voters. Pages will serve under the supervision of the chief officer of election for the polling place. SB 532- Electric utility restructuring; capped rates. Authorizes the State Corporation Commission to adjust the capped rates charged by certain distribution cooperatives to match the cost of providing distribution services. Capped rates are effective from January 1,2001, until as late as July 1, 2007, for each service territory of every incumbent utility. Until the end of the capped rate period, the electric utility shall make electric service available at capped rates to any customer in the incumbent electric utility's service territory. SB 558- Local taxes; payment of administrative costs, etc. Allows localities to impose on persons chargeable with delinquent taxes or other delinquent charges a fee to cover administrative costs, etc. SB 585- Electric utility restructuring. Directs the Virginia State Corporation Commission to recommend to the Legislative Transition Task Force, on or before January 1, 2001, whether electric metering services, electric billing services, or both, may be provided competitively. The Commission's recommendations may vary by service, type of seller, region, incumbent electric utility and customer group. The recommendation shall take into account, among other factors, the technological feasibility of furnishing any such services on a competitive basis. The recommendation shall also include a draft plan for implementation of competition for metering services and billing services. Competition for such services may be implemented concurrently or pursuant to separate schedules as determined by the General Assembly. Other provisions (i) clarify when municipalities and other political subdivisions may aggregate intra- and inter-governmental load without the necessity of obtaining a license as aggregators; (ii) clarify that the wires charges calculated by the Commission shall not be less than zero; (iii) authorize the Commission to implement its proposed consumer education recommendations and to fund the program through the Commission's regulatory tax; (iv) provide that capped rates established pursuant to rate applications made prior to January 1,2001, will be interim in nature and subject to refund with interest until the Commission has completed its investigations of these applications, and (v) provides for certain adjustments in determining the projected market price for generation. The measure also clarifies what activities constitute aggregation, and includes several technical amendments. The bill is a recommendation of the Legislative Transition Task Force. Appendix B County Administration, HRM, County Attorney HB 635- School boards and appropriating bodies. Provides that references throughout Title 22.1 to "goveming body" or "local goveming body" means the governing body of the county, city and town responsible for appropriating funds for the locality. ItB 855/SB 255- Service districts. Permits two or more localities to create a joint service district and provides that existing authority related to levying an annual tax and employing personnel, applies to the purchase of development rights. This bill is identical to SB 255. I-IB 953- Claims against counties. Provides that an appeal from the disallowance of a claim by the governing body of a county must be filed with the circuit court for the county. The existing law does not specify in which court the appeal must be filed. HB 1123/SB 452- Commonwealth Transportation Commissioner; eminent domain. Requires the Commonwealth Transportation Commissioner to notify the owner of a building, structure or other improvement if the Commissioner intends to condemn property in a manner that would result in a taking of such improvement. This bill permits the owner of the improvement to present evidence of the fair market value of such improvement in a condemnation valuation proceeding. Definitions of "owner" and "fair market value" are added. Except for some minor wording differences, this bill is identical to SB 452. HB 1125/SB 369- Labor and employment; polygraphs. Prohibits any person from submitting, referring to, offering, or presenting an analysis of polygraph test charts produced during any polygraph examination in any state employee grievance procedure or proceeding conducted by a county, city or town. HB 1126- Disclosure of certain employment information. Provides that any employer who, upon request by a person's prospective or current employer, provides information about that person's professional conduct, reasons for separation or job performance, including information contained in any written performance evaluations, shall be immune from civil liability, provided that the employer is not acting in bad faith or with reckless disregard for whether the information is false. Punitive damages may be awarded if the employer acts in bad faith. HB 1184- Action for damage to memorials for war veterans. Allows the attorney for a locality to bring an action against any person who damages certain publicly-owned monuments, markers or memorials in order to recover the full cost of repairing such damage. The bill also provides that a private organization, society or museum may bring an action against any person who damages a monument, marker or memorial owned by the private organization, society or museum in order to recover the full cost of repairing such damage. HB 1255- Advertisement of legal notices on web sites. Provides that a locality may advertise legal notices on the locality's World Wide Web site. 047 HB 1262 -Local personnel systems. Allows localities, notwithstanding the provisions of a local charter, to establish a personnel system for local administrative officials and employees based on merit and professional ability. Such system shall consist of rules and regulations that provide for the general administration of personnel matters, a classification plan for employees, a uniform pay plan, and a procedure for resolving grievances of employees as provided by general law. HB 1458/SB 317- Health insurance; long-term care insurance for local employees. Allows local governments or school boards, upon their option, to participate in thc long-term care insurance or other benefit program made available to them by thc Department of Personnel and Training. This bill is identical to SB 517. HJ 121/SJ 131- Constitutional amendment (second resolution); Lottery Proceeds Fund. Requires the General Assembly to establish a Lottery Proceeds Fund which will consist of the net revenues from any lottery conducted by the Commonwealth. Proceeds from the Fund will be distributed to counties, cities, and towns to be expended for public education purposes. The General Assembly may appropriate a portion of the lottery revenues for other purposes by a four-fifths vote of the members voting in each house. Any locality accepting a distribution from the Fund must fund its portion of the cost of maintaining standards of quality without the use of Fund distributions. House Joint Resolution 169 has been incorporated into this resolution. SB 63- Uniform Relocation Assistance Act. Makes the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1972 applicable to any (i) state agency; (ii) political subdivision; (iii) department, agency or instrumentality of any political subdivision; (iv) person who has the authority to acquire property by eminent domain under state law; or (v) two or more of the aforementioned, which carries out a project that causes people to be displaced. The Act currently applies to such entities if they are carrying out projects with federal or state financial assistance. The Act requires condemnors to, among other things, (i) make relocation payments to displaced persons; (ii) make every reasonable effort to acquire expeditiously real property by negotiation; (iii) appraise the property; (iv) offer to acquire the property for an amount not less than its appraised value; (v) give at least 90 days' written notice of the date by which the occupant is required to vacate the condemned property; and (vi) offer to acquire the entire property if the acquisition of part of a property would leave its owner with an uneconomic remnant. The bill also raises the $10,000 cap on payments for business relocation expenses to $25,000 for the condemnee's reasonable expenses necessarily incurred in reestablishing the displaced business or farm at its new site, in accordance with criteria established by the condemnor. The existing cap on payments for the dislocation of a business or farm, in lieu of actual relocation expenses, is raised from $20,000 to $50,000. An appraisal is not required for property acquired by a locality, public service corporation or municipal corporation if the assessment is less than $10,000. As introduced, this bill was a recommendation of the joint subcommittee studying eminent domain issues. SB 96- County board form of government; salaries. Allows the board of supervisors of counties with the county board form of government to be compensated in accordance with thc provisions of general law. SB 390- Freedom of Information; exemptions. Provides that, as it relates to any person, electronic toll collection records that identify an individual, vehicle, or travel itinerary including, but not limited to, vehicle identification data, vehicle enforcement system information, video or photographic images, Social Security or other identification numbers appearing on drivers' licenses, credit card or bank account data, home addresses, phone numbers, or records of the date or time of toll facility use are exempt from disclosure under the Freedom of Information Act. SB 409- Adoption of ordinances and resolutions. Provides that votes on all ordinances and resolutions adopted prior to February 27, 1998, in which an unanimous vote of the governing body was recorded, shall be deemed to have been validly recorded, notwithstanding provisions requiring that the name and vote of each member of the governing body be recorded. SB 453- Eminent domain procedures. Allows persons whose property is taken or damaged through exercise of the power of eminent domain to elect to have the amount of just compensation determined by either a panel of commissioners or a jury. Under the current system, each party to a valuation dispute picks six freeholders to serve as commissioners, from which five persons are picked. The bill also (i) requires a condemnor to provide a copy of its appraisal of the property with its offer to purchase the condemnee's property; (ii) raises the limit for compensation for a survey conducted by the condemnee from $100 to $1,000; (iii) requires condemnors to conduct a title search of the property before making an offer to purchase or filing a certificate of take, in order to avoid delays in payments to condemnees; (iv) requires VDOT to use licensed real estate appraisers in conducting its valuations for property acquisitions; and (v) allows tenants whose lease term is 12 months or longer to intervene in an eminent domain proceeding. SB 505- State Lottery Fund; profits. Requires the Comptroller to transfer to the Lottery Proceeds Fund, created in this bill as a nonreverting fund, the audited balances of the State Lottery Fund, less the special reserve fund, at the close of each fiscal year. The transfer for each year shall be made in two parts: (i) on or before June 30, the Comptroller shall transfer balances of the State Lottery Fund for the fiscal year, based on an estimate determined by the State Lottery Department, and (ii) no later than 10 days after receipt of the annual audit report required by § 58.1-4023, the Comptroller shall transfer to the Lottery Proceeds Fund the remaining audited balances of the State Lottery Fund for the fiscal year. If such annual audit discloses that the actual revenue is less than the estimate on which the transfer was based, the State Comptroller shall transfer the difference between the actual revenue and the estimate from the Lottery Proceeds Fund to the State Lottery Fund. The creation of the Lottery Proceeds Fund is contingent upon the passage of an amendment to the Virginia Constitution in November 2000. SB 670- Location of state facilities and programs. Requires state agencies to evaluate the feasibility of siting state facilities in the Commonwealth's urban centers. In making such evaluation, the agency shall consider the fiscal advantages and conveniences associated with placing state facilities in such areas and whether the local governing body is supportive of the location as a desirable use of available land resources. The bill exempts facilities located on campuses of public institutions of higher education. This is a recommendation of the Commission on the Condition and Future of Virginia's Cities. SB 755- Political activities of firefighters, emergency medical technicians and law-enforcement officers. Provides that no locality shall prohibit firefighters, emergency medical technicians or law-enforcement officers from participating in political activities while these employees are off duty, out of uniform and not on the premises of their employment with the locality. ]49 Appendix C State Budget Items Which Impact Local Governments in the Region 6/I4/2000 Capital Region Caucus 2000-2002 BIENNIUM SUMMARY OF BUDGET ACTIONS Page 1 Item GENERAL ASSEMBLY 17 Provides first year funds for Healthy Communities - Healthy Youth initiatives. 19.1 Funds new FOI Advisory Council pursuant to SB 340 & HB 551 (2000). JOINT LEGISLATIVE AUDIT & REVIEW 20 Requests study of highway maintenance & construction financing, including adequacy of funding; adequacy of planning, programming, scheduling; equity of funding among Interstate, primary, secondary & urban systems; degree of coordination between VDOT & localities. Interim report due to 2001 Session. 20 Requests review of formula used to distribute state aid to public libraries to ensure equitable distribution. Should consider local funding pattern changes, ability of communities to fund library services, current pop and expenditure caps in the formula and whether construction should be a component in the state aid formula. Report due to Senate Finance & House Approp by 7/1/01. 20 Requests review of Standards of Quality & prevailing school division practices for K-12 education. Study to include review of provisions governing calculation of SOQ costa & funding; practices of local divisions that exceed the SOQ and are not funded by it, including technology; potential enhancements to the methodology for calculating the costs of SOQ & potential methods for calculating costs of other prevailing school division practices; extent to which division practices exceeding SOQ are associated with ability-to-pay; & extent to which state distribution of funding for K-12 through SOQ or other means is based on ability to pay. Interim report due 2001; final report due 6/1/01. 3O 32 47 55 CIRCUIT COURTS New Circuit Court Judgeships~12th Circuit 2000-2001 200~-2002 GF* NGF'* Gl=* NGF* JUVENILE AND DOMESTIC RELATIONS COURTS New Juvenile Court Judgeship-Henrico 29,000 $ $ $ 181,538 $ $ 147,841 $ ATTORNEY GENERAL/DEPARTMENT OF LAW Funds and 2 positions to expand the TRIAD cdme prevention program involving the AG's office, state and local law enforcement, and senior citizen groups. SECRETARY OF ADMINISTRATION Language regarding the terms and conditions of the sale of Main Street Station to the City of Richmond COMPENSATION BOARD 64 Reduces budgeted amount for local jail inmate per diem payments based on updated forecasts and expenditures. Governor's Recommendations Unchanged Increases computer and telecom costs for localities' financial reporting. Funds retiree health care credit for Constit. Officers and deputy sheriffs (covers only those supported by state; not local-only funded personnel). GENERAL SERVICES 78 Requests report on Dept's program for procuring surplus federal supplies & equipment which can be transferred at little or no cost to local schools or local govts, and any alternatives for improving such services. Report due 10/1/00. Language Language Language $ 405,200 $ 405,200 $ 184,177 $ 184,177 100,000 $ $ $ Language (6,774,756) $ $ (6,774,756) $ 167,686 $ $ 16~686 $ 805,450 $ $ 805,450 $ Language BOARD OF ELECTIONS 88 Adds funds & a position to improve annual training services for local voter registrars & local electoral boards. $ 37,500 88 Adds funds to give each local registrar a $2,500 salary increase in the first year. $ 364,500 $ 37,500 $ $ 364,500 $ 6/14/2000 Item 96 104 AGRICULTURE & CONSUMER SERVICES Adds funds for Dept to conduct statewide training of animal control officers as required by standards approved by DCJS and the State FORESTRY Adds funds to support Urban Forestry Program, which provides technical assistance to localities to promote "re-greening" through tree planting & trimming activities. Page 2 2000-2001 200~-2002 GF* NGF'* GF* NGF* 100,000 $ $ 100,000 $ 50,000 $ $ 50,000 $ HOUSING & COMMUNITY DEVELOPMENT 106 Provides federal TANF funds for continuum of housing services to Iow- income families. Services to be targeted to homeless families attempting to regain independence. Services to include emergency/transitional shelter, supportive services, job training, needs of homeless children, and rental assistance. $ 107 Increases funding to Derelict Structure Fund, established in 1999, to $1.15 million the first year. $ 650,000 107 Directs Dept to use regulations adopted for the Derelict Structures Program in distributing funds until regs for the Housing Revitalization Zone Act are promulgated. Language 107 Supplements funding in introduced budget for each planning district commission by $10,000 for each. $ 210,000 107 Adds operating support for PDCs in the development of a statewide GIS. Each PDC will get $34,000. $ 714,000 107 Adds funds for the Regional Competitiveness Program, which funds activities of regional partnerships. $ 259,605 107 Provides funds to support the Main Street Program for local program costs. $ 200,000 107 Requires the Dept to furnish copies of annual reports prepared by regional partnerships to Sen Finance & House Appropriations each fall. Language 108 Directs Dept to report on the costs and effectiveness of the Enterprise Zone Program, including revenue loss to the state and participating localities, as well as benefits measured by investments and jobs created, by 11/4 each year. 108 Removes funds from Enterprise Zone Grant Program based on anticipated awards. $ ECONOMIC DEV. PARTNERSHIP Adds funds for the VA Economic Dev Partnership to fully staff and operate its community development certification program. $ Removes first year funding for cooperative advertising program; directs the Partnership to develop guidelines for a regional cooperative advertising program and submit the guidelines to the House Approp and Senate Finance Committees. $ 124 124 EMPLOYMENT COMMISSION Governor's Recommendations Unchanged Implements federal law changes that consolidate and replace JTPA with new worker training programs through VEC (previously through GETD). $ 5,500,000 $ $ $ $ $ $ $ 210,000 $ $ $ $ $ $ 618,000 $ $ $ $ Language (215,000) $ $ $ 100,000 $ $ 100,000 $ (500,000) $ $ $ $ 37,000,000 $ Language 122,500 $ Language 4,203,220 $ 2,409,932 $ $ 17,500 $ $ 2,428,142 $ $ 1,944,439 $ 5,441,349 $ $ 5,721,060 $ DEPARTMENT OF EDUCATION CENTRAL OFFICE 133 Instructs Board of Education to calculate the costs of implementing and complying with the Standards of Accreditation, with report due 9/1/00. 137 Provides bonuses for the 42 additional teachers who have attained national certification to receive initial bonuses of $5,000 in FY01 and $2,500 in FY02. $ 133 Requires Dept. of Education to collect annual data on the expenditures of school divisions on educational technology, including hardware, software and infrastructure modifications. 133 Adds funds for state administration of web-based computerized instruction and testing. The GA amended the governor's proposal by adding funding for on-tine SOL instruction, remediation and testing. $ 133 Adds funds for DOE to assist schools that do not meet the SOA; estimated 500 schools will need this help. The General Assembly reduced this funding slightly for this governor's proposal. $ Governor's Recommendations Unchanged Adds funds for field test of Standards of Learning (SOL) test items, distributing test information and providing test results in electronic format. 5,500,000 37,000,000 6/14/2000 Page 3 Item 2000-2001 200f-2002 GF* NGF* GF* NGI=* 140 140 COMPREHENSIVE SERVICES ACT Moves administration of CSA program from the Secretary of Education to the Secretary of Health and Human Resources, who will serve as lead secretary (HB 1510). Directs DPB, Office of Comprehensive Svcs, and legislators, to examine expenditure growth in program & submit report for appropriate funding level in second year. Second year appropriation will remain unalloted until report is received. $(105,452,493) $ (49,064,343) Language $ (93,468,737) $ (31,890,661) DIRECT AID TO EDUCATION 141 Reduces funding in ESL, school employee benefits, K-3 reduced class size, basic aid, SOQ-remedial, enrollment loss, at-risk, add'l teachers, and alternative education accounts to reflect annual valuation of VRS assets. $ (30,066,577) $ 141 Increases funding for purchase of secondary vo-tech equipment. Base allocation of $2,000 in FY01 and $1,000 in FY02 available to all divisions, with remainder distributed on basis of student enrollment in vo-tech classes. State funds shall not be used to supplant local funding. FY02 funding was already in budget and additional funds were not appropriated. $ 1,200,000 $ 141 Adds funds to implement HB 53 in FY01, which bases teacher staffing in detention homes on one teacher/12 beds in homes at or below bed capacity, and one teacher/12 students in homes above bed capacity. $ 350,000 $ 141 Petersburg AVID Program $ 25,000 143 Modifies educational technology program proposed by governor to provide funding through $56.9 million/year sale of bonds through the Va. Public School Authority, with debt payments guaranteed by Literary Fund transfers. Annual transfers from Literary Funds will be required for FY03- FY07. Technology funding will be used to equip each high school with capacity to administer on-line SOl_ tests by May 2003, and then may be used for middle and elementary schools. Grants will be based on $26,000/school & $50,000/division. Local match equal to 20% required. Requirement that E-Rate funds be used for this program. Application process required. Language 143 Provides incentive grants to employ technology resource assistants or contract for on-site technology support services in high schools. Funding based on state share of $26,000/high school in the 2nd year. Local match based on composite index required. $ $ 143 Adds funds for one-year transitional payment to school divisions experiencing a negative state funding impact due to recalculation of composite index. Add'l payment based on percentage of difference in what the division will receive, and what it would have received had the composite index not changed. $ 2,868,340 $ 143 Funds maintenance and upgrade costs of administrative and student management and information systems purchased to support data requirements associated with SOA. $ 1,135,345 $ 143 Allows divisions to use funding for various remediation programs as a block grant for remediation. Language 143 Captures projected balances in remedial summer school. $ $ 143 Adds funding for state share of federal Technology Literacy Challenge Fund. Funding inadvertently left out of introduced budget. $ $ 143 Reduces funding for at-risk 4-year old program to reflect updated enrollment figures. $ (1,500,000) $ 143 Funds Standards of Learning Algebra Readiness program (governor's proposed math intervention program, renamed). General Assembly modified governor's proposal slightly by targeting students in grades 6, 7, 8 & 9 who are at risk of failing Algebra I SOL test. In first year payment based on providing state share of cost of extra 2 1/2 hours of instruction. Match based on composite index is required. General Assembly reduced slightly the funding proposed by the governor for this initiative to reflect estimated participation. $ $ 143 Technical adjustments (includes rebenchmarking SOQ, incentive and categorical accounts, revised ADM and increased sales tax projections.) $ 239,739,493 $ 143 Provides carry forward authority from year one to year two for state payments for school construction grants. Language 143 Reduces caseload for speech language pathologists from 70 to 68 students. $ 656,481 $ 143 Provides funds for a year-round school pilot. $ 400,000 $ 143 Provides competitive funding for alternative education program targeted to elementary students. Local match based on composite index required. $ 400,000 $ $ (32,275,674) $ $ $ $ $ $ 4,843,262 $ $ $ $ $ $ (3,883,000) $ 2,851,387 $ $ 2,851,387 $ (2,500,000) $ $ 8,675,787 $ $ 290,092,667 $ 590,961 $ $ $ $ O53 6/14/2000 Item 143 143 143 143 143 143 144 Increases number of children served in local regional alternative education pmgrar~s by 8.5%. $ Increases funding for school health incentive payments for nursing services in schools. $ Allows divisions to use funding from school construction grants program for school safety equipment or school safety renovations. Provides state share of payment for 2.4 percent salary increase, effective Dec. 1, 2000, for instructional and support staff of public schools. Incentive program; superintendent has to certify that equivalent increases have been granted. Local match based on composite index required. Not a mandate to increase salaries. Dept. of Education has determined that equivalent increases necessary to meet the salary requirement are 1.4% effective July 1, 2000; 1.53% effective Aug. 1; 1.68% effective Sept. 1. Allows divisions to use funding for textbooks for SOL instructional materials. Reduces funding for SOL instructional materials in light of above amendment. Cost of SOL instructional materials were included in the recalculation of textbook costs. $ Requires that no more than 50% of lottery profits be spent for recurring costs and at least 50% be spent on nonrecurring expenditures. Nonrecurring costs include construction, addition, infrastructure, site acquisition, renovations, technology and other costs relating to modernizing classroom equipment, and debt service payments on school projects completed during the last 10 years. The General Assembly approved the remainder of the Governor's proposal on the lottery profits (see Gov.'s Recommendations Unchanged). Governor's Recommendations Unchanged Adds funds to reflect rate change from .35% to. 58% in the 1st year and .67% the second for the health insurance credit for retired school employees. Payments are made directly to VRS, but the funds are considered payments to local school divisions for pub/ic education. $ Updates cost of textbooks to reflect actual costs; increases payment from $38.59 to $61.25/pupil. $ Adds enrollment loss funding to buffer loss of state funding due to enrollment declines. A total of 68 divisions are expected to have enrollment loss. Transfers school construction funding from the central accounts to Direct Aid Account. The total size of the program is not changed from fha original allocation in 1998. This is a continuation of the school construction program began two years ago. The General Assembly expanded slightly permissible uses of this fund (see above). $ Expands early reading intervention program to K-3 (currently serves K- 1). Funding is for 2.5 hours of extra instruction each week. Goal is for students to be able to read by the 3rd grade, fha first year the SOLs are given. Funding in first year is based on number of students participating in free lunch program; in 2nd year, will be based on the percent of students who are determined to need services based on diagnostic tests given the first year. Match based on composite index is required. Adds funding fo pay 100% of the costs of special education services to all eligible students in regional and local jails; required under federal law. Continues dist/ibution of 61% of lottery proceeds to pay part of the state share of basic aid costs. Continues distribution of 39% of lottery proceeds to localities. Continues requirement for local match based on composite index and the maintenance of effort (based on 97-98 total local spending) by local governments. Method of distribution continues fo be based on a state share of a per-pupil payment. Payment is estimated at $194.40/pupil for the 1st year and $193.20/pupil for the 2nd. Unexpended funds can be carried over to fha second year. The Governor had recommended that school divisions be able to spend the lottery profits for either recurring or non-recurring costs; the General Assembly retained the current split of at least 50% to be spent on nonrecurring and no more than 50% on recurring costs. Continues hold harm/ess lottery funding as a direct grant, in the same section of the budget as the enrollment loss funding. Local match based on composite index is required. Page 4 200~2001 2001-2002 GF* NGF* Gl=* NGF* 474,181 $ $ 474,074 $ 367,837 $ $ 367,176 $ Language $ 56,300,824 $ 32,610,973 $ Language (6,290,395) $ $ 6,328,756 $ Language 25,605,855 $ $ 30,987,368 $ 14,330,714 $ $ 14,565,823 $ 2,900,000 $ $ 3,300,000 $ 55,000,000 $ $ 55,000,000 $ 7,771,770 $ $ 7,754,741 $ 1,716,000 $ $ 1,716,000 $ $188,025,106 $ $188,025,106 $ $122,271,700 $ $122,285,226 $ $ 14,844,685 $ $ 1~844,685 $ 6/14/2000 Item HIGHER EDUCATION Page 5 RICHARD BLAND COLLEGE 173 Administrative Computing Systems $ 2000-2001 2001-2002 GF* NGF* Gl=* NGI~ 225,000 $ 105,000 $ 264,000 $ 102,000 VIRGINIA COMMONWEALTH UNIVERSITY 222 Pharmacy residencies in underserved areas $ 75,000 222 Gang Prevention Project $ 125,000 $ 125,000 222 Autism Program $ 150,000 $ 150,000 222 Life Sciences Pmgrern/Libraries $ 1,800,000 $ 1,800,000 222 Campus Security $ 125,000 $ 125,000 222 Shenandoah Family Practice $ 250,000 222 Alzheimer's Research Award Fund $ 60,000 $ 60,000 300,000 $ 300,000 200,000 VIRGINIA COMMUNITY COLLEGE SYSTEM 227 John Tyler Community College-funds for new Midlothian Campus $ 227 JSRCC-Heavy Equipment Operator Training Program $ 100,000 $ 100,000 100,000 $ 100,000 VIRGINIA STATE UNIVERSITY 244 ADA compliance $ 244 Matching Funds-Endowment Challenge $ 1,000,000 $ $ 2,700,000 3,542,430 $ $ 3,542,430 100,000 $ 100,000 Language LIBRARY OF VIRGINIA 255 Provides funds for "lnfopowering the Commonwealth," the technology plan for The Library of VA. Introduced budget had these funds under Sec of Technology. $ 256 Adds funds to complete three-year phase-in of full funding of state aid ~forrnula for public libraries. $ SCIENCE MUSEUM OF VIRGINIA 257 New Service Levels at the Science Museum $ SECRETARY OF FINANCE Governor's Recommendations Unchanged Directs Secretaries of Finance and Technology to study taxation of tangible personal property purchased by Intemet services providers. Report due to Governor and General Assembly 10/1/00. AID TO LOCALITIES Increases to alcoholic beverage control (ABC) profits distributed to localities. $ Governor's Recommendations Unchanged Estimates of recordation taxes (no change in the funding level of $40 m per year). Estimates of rolling stock taxes. $ Estimates of sales tax revenue from public facilities. $ 1,655,280 $ $ 1,259,280 $ 100,000 $ $ 200,000 $ 112,000 $ $ 143,000 $ 269 SECRETARY OF HEALTH & HUMAN RESOURCES Moves the Comprehensive Services Act program from Secretary of Education to Secretary of HHR, contingent upon passage of HB 1510 (2000). Designates HHR Secretary as lead secretary. Other actions include moving $12.8 million from second year to first to cover shortfall; requiring development of web-based system for local reporting; requirement to use consistent definition of foster care in determining FAPT review; changing initial allocations for localities to allow for choice between three-year average or latest fiscal year, whichever is higher; require study of forecasting and budgeting of program and recommendations re: proper funding level for each year. Includes up to $1.466 million in administrative funding for localities each year, giving localities up $12,500 or amount equal to two percent of the total pool allocation. No locality shall receive more than $50,000, inclusive of state allocation & local matching funds. 293.1 $105,522,493 $ 49,064,343 $ 80,655,144 $ 31,890,661 AGING 295 Adds funds for transportation services in each of the 25 area agencies on aging (AAAs). 295 Adds funds to initiate new care coordination (case mgt) programs offered by AAAs & expand programs statewide. $ 100,000 $ $ 200,000 $ $ 100,000 $ $ 200,000 $ 0,55 6/14/2000 Item 295 Adds funds for public guardianship board activities and evaluation of such programs for the eldedy. Clarifies that $500,000 each year is for local guardianship programs. 295 Adds funds for in-home care of elderly persons through AAAs. 296 Adds funds for meals-on-wheels through AAAs. 297 Modifies currant language to allow local AAAs to use new funding to serve those with greatest need, regardless of their ability to pay a fee on a sliding scale. Many eldedy served are below the poverty level and cannot afford a fee. Governor's Recommendations Unchanged Adds two positions and funding (NGF) from a federal grant (if successfully obtained) fo create an elder rights center with legal & consumer assistance to older persons. HEALTH 301 Requests EMS Advisory Board to study the existing distribution formula for funding EMS and financial assistance to volunteer rescue squads to determine most efficient & effective distribution methodology Report due to House Approp & Senate Finance 9/1/00. 304 Provides funds for local health depts and non-profit community clinics to promote awareness, education, screening and treatment of Hepatitis C. 306 Adds federal TANF funds and reduces state funds for net increase of $400,000 per year for CHIP of VA. Add'l funds are to be used to enroll additional children in community health care programs. 308 Increases funds to improve local health dept facilities with top 15 critical needs due to health, safety and other structural problems. 308 Adds funds for local health departments for health services through the Cooperative Health Dept funding formula. Governor's Recommendations Unchanged Continues development of automated public health information system (V/SION), to integrate 30 data systems into one online network and create a public health information warehouse. Adds funds for Water Supply Assistance Grant Fund, created by 1999 Gen. Assembly. Allows Board of Health to award grants to localities and waterworks to improve drinking water. Funding source is interest earnings on state GF match appropriated for federal Safe Drinking Water Act. MEDICAL ASSISTANCE SERVICES 318 Increases funding to enroll an additional 27,258 children in FAMIS. This represents the difference between the 31,500 funded in the introduced budget and 58,758 children estimated by DMAS to be enrolled by 7/1/01. 319 Requires DMAS to conform its policies re: referrals of CSA children by local teams to the law. 319 Requires DMAS to give initial and continuing training to local CSA teams on Medicaid procedures/use for residential treatment and treatment foster care services. This includes procedures for determining eligibility, billing, reimbursement, and related reporting requirements. Requires reports to House Approp & Senate Finance by June 30. 319 Strikes language requiring DPB and teaching hospitals to study the feasibility of requiring a local contribution for indigent health care 319 Provides funding to expand Medicaid coverage to include reimbursement for substance abuse treatment services for children and adults. Governor's Recommendations Unchanged implements new waiver program for developmentally disabled persons to transfer 250 individuals from another waiver program and serve another 50 persons on waiting lists for home and community-based services. Adds funds for residential treatment facilities for Medicaid-eligible children in the EPSDTprogram who do not qualify for CSA services. MENTAL HEALTH, MENTAL RETARDATION & SUBSTANCE ABUSE SERVICES 323 Requires Dept & CSBs to develop a plan to clarify CSB roles & responsibilities for case management, case coordination and services to increase consumer choice and eliminate perceived conflict of interest for CSBs that provide both case mgt and direct services. Report due 12/15/00 Page 6 200~200~ 2001-2002 GF* NGF* GF* NGF* 23,500 $ $ 5,000 $ 375,000 $ $ 375,000 $ 325,000 $ $ 350,000 $ $ $ $ ~oo, ooo Language Language 280,000 $ $ 280,000 $ 700,000 $ (300,000) $ 700,000 $ 238,502 $ $ 1,701,769 $ (300,000) $ 269,891 $ 1,701,769 $ $ 2,800,000 $ $ $ $ 360,000 $ 360,000 $ 6,744,648 $ 13,548,047 $ 6,744,648 $ Language Language Language 13,548,047 $ $ $ 5,056,251 $ 5,436,073 $ 3,849,476 $ 4,161,850 $ 5,269,905 $ 5,700,229 $ 754,000 $ 815,000 $ 753,000 $ 816,000 Language 6/14/2000 Page 7 Item 323 Requires Dept to work with DMAS, Cfc of CSA, CSBs, and Court Service Units to develop integrated policy and plan to improve access by children to MH and MR services. Plan will include services needed, cost and source of funding, strengths & weaknesses of current system and structure, and recommendations for improvement. 323 Requires development of plan for Medicaid coverage of substance abuse services. Funding is under DMAS. 323 Restores language from last budget regarding disposition of MHMR facilities and services. 325 Adds funds for treatment of seriously disturbed youth who qualify for, but do not receive services under CSA (nonmandated children). This is for children identified/assessed through FAPTs and approved by CPMTs, and an individual services plan is required to get funding, which would be distributed through the CSB's performance contract. The usual 10% match would not be required for these funds. $ 329 Adds funds for residential support and emergency services for mentally retarded persons living with eldedy caregivers. $ 329 Provides funding for employment, transportation, and day support services for mentally retarded persons on waiting lists for community services. $ 329 Adds funds for CSB to hire full-time psychiatric staff, a medical director, or expand tele-behavioral psychiatry services. $ 329 Adds funds for residential services, housing vouchers, and residential support services for mentally ill persons in the community. $ 329 Adds funds for existing Programs of Assertive Community Treatment (PACT) teams, for intensive intervention services in the community. Funds also would enable establishment of additional teams. $ 329 Adds funds for new medications to keep mentally ill individuals in the community. $ 329 Adds funds for support services for substance-abusing mothers and their children. $ 329 Adds funds for CSBs for treatment of mentally ill persons in adult care residences. $ Governor's Recommendations Unchanged Language authorizes Dept. to deposit proceeds of sale of surplus/ands at state-owned MHMR facilities into revolving trust fund. Trust fund may be used for expenses associated with the restructuring of facilities and patient services. 2000.200'1 200f-2002 GF* NGF* GF* NGF* Language Language Language 4,250,000 1,000,000 1,250,000 500,000 1,400,000 1,000,000 $ 1,000,000 $ 250,000 $ 250,000 $ 4,250,000 $ 1,000,000 1,250,000 $ 1,000,000 $ 1,400,000 $ 1,300,000 $ 1,000,000 $ 250,000 $ 250,000 $ Language 374 REHABILITATIVE SERVICES Adds funds to expand services of 15 Centers for Independent Living. Funds would be distributed equally. $ 375,000 $ 375,000 $ SOCIAL SERVICES 380 Adds funds for all community action agencies. Language updates the funding allocation method (75 percent based on Iow-income pop, 20 percent based on number of jurisdictions served, 5 percent based on square mileage served). $ 250,000 380 Adds funds to expand community action agency services into eight previously unserved localities, including Petersburg. $ 250,000 380 Provides funds from federal TAN F block grant for expansion of food bank services to Iow-income families. $ 381 Provides federal TANF funds for a 10 percent cost-of-living increase in welfare payments, last increased in 1985. Average payment for parent w/two children would increase from $291 to $320 per month. $ 381 Reduces appropriation of federal TANF funds for welfare payments, based on revised utilization forecast. $ 381 Reduces funding for General Relief program, based on estimated reduction in use. $ (1,000,000) $ 382 Provides funds for Virginia One-on-One, a mentodng program for at-risk youth. $ 50,000 $ 382 Adds funds for domestic violence prevention/intervention. $ $ 382 Adds federal TANF funds for at-risk youth & families served through Healthy Families program. $ $ 382 Provides funds for a pilot program of differential response for child protective services cases. Pilot would use the least intrusive investigations possible and provide services to children and their $ 50,000 $ 382 Adds federal TANF funds for more staff in local DSS to help with increasing foster care & adoption case loads. $ $ $ 750,000 $ 250,000 $ 750,000 $ $ 250,000 $ $ 250,000 $ $ 250,000 $ 8,700,000 $ (11,445,187) 1,000,000 600,000 1,000,000 (1,000,000) $ 50,000 $ $ $ 50,000 $ $ $ 7,900,000 $ (16,797,509) 1,000,000 600,000 1,000,000 6/14/2000 Item 383 Adds funds back for local administration of food stamp payments. The introduced budget removed these funds as a charge-back to localities for client-based errors. 384 Adds funds to increase auxiliary grant payments in adult care residences from $785 to $815 per month, effective 11/1/00. 385 Deletes funds from federal TANF grant for regional employment collaborative projects. Funds are redirected to other pmgrarns to help families before they require welfare/assist those transitioning off welfare. 385 Provides federal TANF funds for services to the hardest-to-serve welfare recipients. 387 Adds funds to support adult protective services programs furnished through local DSS. 387 Provides federal TANF funds for program to assist families before they require welfare and to help those transitioning from welfare. Funds would be for a grant program used by local DSS. 387 Provides general fund match to draw down additional federal funds allocated to VA for child care. Funds would be used to reduce the cost of care for Iow-income working families. 367 Allocates federal TAN F funds to assist Iow-income families in meeting child care costs. The amendment adds $18.6 million the first year and $16.5 million the second year to the $10 million each year intended but not appropriated in the introduced budget. 387 Adds funds for chore and companion services for elderly persons provided through local DSS. 388 Requires state DSS to develop procedures for seeking input from ACR residents and their families. 390 Revises allocation of federal TAN F funds proposed in the introduced budget and updates the year-end balances. It includes the funds for child day care, the TANF cost-of-living increase, grants for hard-to-serve, Governor's Recommendations Unchanged - Adds funds for foster care caseload and mandated rate increases and adoption subsidies. - Directs Dept. to apply for all available federal Food Stamp waivers asap and no later than 7/14/00. Must document this with DPB, and get DPB permission to not apply for any waiver or terminate any waiver received. - Adds funds to pay part of cost of health insurance for local DSS retirees covered by VRS as required by legislation adopted by 1999 GA. Adds funds and 34 staff. Six of these would be regional staff to help local DSS offices in meeting accuracy requirements for eligibility determinations. Implements federal/y-mandated Electronic Benefit Transfer system to distribute food stamps. Must be operational by 10/1/02. GOVERNOR'S EMPLOYMENT & TRAINING Governor's Recommendations Unchanged Eliminates federal Job Training Partnership Act funding. The new federal Workforce Investment Act will be coordinated by VA Employment Commission. CONSERVATION & RECREATION 409 Authorizes minimum of $2 million the first year from the Water Quality Improvement Fund (WQIF) for the best practices cost-share program to implement and support tributary strategies. The program supports voluntary, incentive-based water quality measures in the Chesapeake Bay basin & Southern River regions. 409 Adjusts the deposit to the WQIF, appropriates interest to the fund ($1 million), removes language directing funds to be used for activities not authorized by law. Restates General Assembly's intent as to the use of WQIF, as established by the VA Water Quality Improvement Act of 1997. $ 409 Restores general funds for Dept operations funded by WQIF in the introduced budget. $ 409 Adds funds to support general operating costs of soil & water conservation districts. Also funds staff positions. $ 410 Adds funds to the VA Land Conservation Fund, established in 1999, to preserve agricultural lands, forests, natural areas, and histodc sites through conservation easements, etc. $ Page 8 2000-2001 2001-2002 GF* NGF* GF* NGF* 1,968,000 225,000 $ $ 88,888 $ $ $ 2,952,000 $ $ (5,000,000) $ $ (5,000,000) $ (7,500,000) $ $ (7,500,000) $ $ 225,000 $ $ 5,000,000 $ $ 5,000,000 150,000 $ 162,500 $ 150,000 $ 162,500 300,000 Language Language $ 28,596,709 $ $ $ $ 300,000 $ 7,083,578 $ 4,873,636 $ $ 26,510,372 292,059 $ 287,182 $ 292,059 $ 287,182 502,242 $ 1,617,603 $ 438,173 $ 1,395,859 2,017,400 $ 485,600 $ 2,017,400 $ 485,600 (443) $ (45,903,197) $ (443) $ (50,247,778) Language (3,039,170) $ 1,000,000 $ $ 1,236,960 $ $ 1,236,960 $ 875,000 $ $ 875,000 $ 6,200,000 $ $ 6,200,000 $ 6/14/2000 Page 9 Item ENVIRONMENTAL QUALITY 412 Adds funds to develop and implement a statewide comprehensive nontidal wetlands management program as per HB 1170/SB648. Reflects findings made by the Governor's Citizens Wetlands Advisory 413 Adds funds for development of statewide water supply planning initiative and sponsor water research as per recommendations of the State Water Commission. 415 Adjusts the deposit to the Water Quality Improvement Fund (WQIF), appropriates $2.7 million in interest, and removes language authorizing use of the WQIF for activities not authorized by law. 415 Provides funds to be split evenly between the Cities of Lynchburg and Richmond to match federal CSO funds. 415 Provides funds to support development of plan for implementation of the total maximum daily Icad program through the year 2010. ~ncludes nongeneral funds in anticipation of a federal grant. Governor's Recommendations Unchanged Uses permit fees to ensure compliance with Clean Air Act permit provisions. Aisc, use funds to maintain and operate new types of monitoring systems to measure program's effectiveness. 2000- 200'~ 200'~- 200 2 CF* NGF* 6F* N~F* $ 200,000 $ $ 67O,OOO $ 850,000 $ $ $ $ (9,700,000) $ 2,700,000 $ $ $ 7,600,000 $ $ $ $ 300,000 $ 1,000,000 $ $ $ 1,534,312 $ $ 1,348,385 42O GAME AND INLAND FISHERIES Matching grant to the City of Petersburg for construction of a fish passage at the Abutment Dam on the Appomattox River Language CORRECTIONS 444 Restores language identifying funds in budget for supervision of sex offenders in the Community Containment Model; directs agency to report annually on the program's progress. 444 Phases in funding for substance abuse treatment as part of the Governor's Substance Abuse Reduction Effort (SABRE). Includes outpatient and residential treatment. CRIMINAL JUSTICE SERVICES 461 Provides for statewide coordination of the Safe Return Program by the Alzheimer's Assn of Northern VA; adds funds for training public safety personnel in dealing with people with Alzheimefs and related disorders. 462 Adds funds for drug court programs in Charlottesville, Fredericksburg, Newport News, Norfolk, Richmond & Roanoke, and J & D courts in Fredericksburg & Richmond. Adds matching funds for new programs in Chesterfield and Virginia Beach. States that all localities shall seek federal funds pdor to receiving funds from DCJS. Directs DCJS to continue study of drug court programs. 462 Provides funds from the Intensified Drug Enforcement Jurisdictions Fund to continue substance abuse programs in jails for which federal grants are expiring. These include Norfolk, Petersburg, Salem, Fairfax & Roanoke Counties, and the Middle Peninsula Regional Jail. DMHMRSAS will continue to provide matching funds of $225,000 each year for these programs. 465 Adds funds for Comprehensive Community Corrections Act for Local Responsible Offenders (CCCA) & the Pretrial Services Act (PSA) to expand program capacity & give COLA for program staff. Aisc transfers additional funds proposed under SABRE here to include within total appropriation to CCCA & PSA. 465 Increases funding for School Resource Officers. Requires funds to be distributed based on composite index; and gives pdority to localities requesting officers in high schools. Aisc authorizes $52,512 first year and $57,285 second year to establish the VA Center for School Safety as per HB 391 (2000). 465 Directs DCJS to work with VML, VACo and the VA Community Criminal Justice Assn to study alternatives for distributing funds for community corrections and pretrial sel~,ices. Report due to Senate Finance & House Approp 10/15/00. 465 Eliminates funding in first year for Community Oriented Policing Services (COPS) program. HB 30 eliminated the state funds for the local match for the second year due to phase-out of the program. This accelerates the demise. 465 Adds funds to establish a grant program to assist localities that are financially unable to support E-911 wireline emergency telephone services as per SB 148 (2000). The grant program guidelines are due to Senate Finance & House Approp by 12/1/00. Language (2,547,000) $ 1,070,000 50,000 $ $ (2,967,250) $ $ 5O,OOO $ $ $ 2,700,000 $ $ 2,700,000 $ $ 700,000 $ $ 700,000 1,750,000 $ 700,000 $ Language $ 2,000,000 $ $ 700,000 $ (2,450,000) $ $ $ $ 1,400,000 $ 6/14/2000 /tern 467 Decreases the amount in the introduced budget for the HB 599 program. Localities do not lose funds appropriated last year for FY 00 -- this amendment simply removes the additional funding proposed by the Governor in the current year's budget as well as the increase resulting from that addition to the base. EMERGENCY SERVICES Governor's Recommendations Unchanged Replenishs disaster response fund, used pdrnat~ly to support mostly local responses to hazardous materials incidents. Page 10 2000-200~ 200~-2002 GF* NGF* Gl=* NGF* $ (7,049,960) $ $ 300,000 $ JUVENILE JUSTICE 473 Adds a position and funds to enhance the review of proposed local and regional detention home capital outlay projects. $ 80,000 $ 475 Adds funds the first year to guarantee a minimal funding level of $37,350 for each of the 24 Offices on Youth. $ 175,638 $ 477 Reduces the amount in the proposed budget to phase in the substance abuse treatment services as part of the Substance Abuse Reduction Effort (SABRE). $ 479 Adds funds to increase the level of state reimbursement to $50 per day for local and regional juvenile detention facilities housing juveniles considered state-responsible. $ 150,000 $ 479 Adds Funds to support a minimum level of 50 percent state reimbursement for operating expenses of local and regional juvenile detention homes, as approved by the Board of Juvenile Justice. $ 1,200,000 $ 479 Adds funds the first year for the state share of certain juvenile detention home capital projects, based on a revised formula adopted by the state JJ board in January. Facilities affected include Roanoke ($4,300,202); Piedmont ($1,118,600 ); Hendco ($41,265); James River ($3,641,400); Rappahannock ($4,193,178); and Middle Peninsula/Merdmac ($32,635). $ 1,303,665 $ Governor's Recommendations Unchanged Adds Title IV-E funds (from Social Security Act) to pay for transitional se[vices for juvenile offenders leaving state facilities. $ STATE POLICE Adjusts and phases in the leasing of new helicopters but continues the program. 493 (7,713,105) $ $ TECHNOLOGY PLANNING 502 Removes funding from introduced budget for maintenance of the SOL website. Site is still available and will be managed with existing 502 Authorizes the department to begin a digital base mapping project on a pilot basis in the second year. 502 Removes funding for library information and access programs -- funds were moved to Library of Virginia. Authorizes $300,000 for development of a pilot program to address universal technology access. 502 Uses funds from the Wireless E-911 Fund to pay for four positions and establish an Emergency Telecommunications Division and an Emergency Telecommunications Systems Board within the Dept, consistent with SB 148. INNOVATIVE TECHNOLOGY AUTHORITY Governor's Recommendations Unchanged Reduces funds for the Advanced Communications Assistance Fund, established by '99 General Assembly. The fund makes direct grants or loans to communities to aid the development of telecommunications infrastructure. 80,000 $ $ SECRETARY OF TRANSPORTATION Directs Secretary & DMV Commissioner to report by 11/1 each year to Senate Finance & House Approp on actual and projected disbursements under the Personal Property Tax Relief program. Reports must include actual reimbursements by locality through the most recent fiscal year, the variance from official estimates, and projected disbursements by locality for the upcoming two fiscal years. Must also include information about the methodology used to develop projections. (1,170,000) $ $ $ $ (686,800) $ Language Language $ 150,000 $ $ $ $ $ $ 3, oo~ooo $ (586,800) $ $ (3,500,000) $ (4,900,000) $ 432,480 $ (5o0,00o) $ (500,000) Language 506 6,500,000 378,960 O60 6/14/2000 Item 506 5O6 Directs that a portion (6 pement) of the remaining 30 percent of federal Surface Transportation Program funds not allocated for other purposes (e.g., enhancements, safety) be allocated for public transit purposes. Requires that 10 percent of available federal Minimum Guarantee funds be allocated to public transportation projects. Ties the budget into SB 33/HB 608, the transportation funding initiatives passed by the General Assembly. States that funds must be used in accordance with these bills; these funds cannot be appropriated, expended, unemcumbered or otherwise allocated dudng the biennium. Requires the Secretary to report to Senate Finance, House Approp, House Finance and Senate Transportation on implementation of these bills by 11/1, 3/1, and 8/15 of each year. Requires Secretary to give to these committees the tentative 2001 Six-Year Improvement Program for review and comment pdor to adoption of the Program by the Commonwealth Transportation Board. Page 11 Language Language 2000-2004 200~-2002 GF* NGF* Gl=* NGF* VDOT 521 Directs VDOT to review the formulas used in determining the financial assistance to localities distributions and make recommendations to the Commonwealth Transportation Board as to the appropriate allocations based on that review. Language 521 Directs VDOT to transfer productivity savings and VRS annual valuation savings to the Priority Transportation Fund. Savings amounts are estimated at $12,700,000 the first year and $11,700,000 the second year. Language 525 Provides funds to support transportation projects included in SB 33/HB 608 $ 285,584,000 $ 525 Removes funding from introduced bill relating to highway construction. $ (78,700,000) $ 525 Returns funding to the highway construction program from two proposed capital projects in the introduced budget. $ $ 525 Authorizes the use of Federal Highway Reimbursement Anticipation Notes (FRANS) for projects in SB 33/HB 608. Language 525 Stipulates that any funding for Route 460 improvements from Suffolk to Petersburg shall include the necessary feasibility, environmental, and demand analysis for consideration of high-speed rail. Language 530 Removes funding and language in the proposed budget relating to pdority transportation projects. $(106,166,898) $ 531 Removes funding and language from the proposed budget related to sale of tobacco assets for transportation funding. $ Governor's Recommendations Unchanged Adds funds to address increasing highway maintenance needs. $ RAIL & PUBLIC TRANSPORTATION 517 Removes two new positions and funding included in proposed budget for transit planning. $ 518 Provides funding to Greater Richmond Transit Co for development and operation of new mutes. Funds were approved in 1999, but due to delay were not needed. $ $ 518 Moves funding for the Mass Transit Capital Fund to the Priodty Transportation Fund established through SB 33/HB 608. Language 518 Provides $100,000 in first year to co-sponsor Southeast High Speed Rail Conference & Exposition in Richmond. Language 519 Removes funding from introduced bill relating to mass transit (funding is provided through pdority transportation fund). $ (14,700,000) $ CENTRAL APPROPRIATIONS 541 Requires that all agency general funds unexpended at the end of each fiscal year be included in the calculation of deposits to the Water Quality Improvement Fund prior to reappropriation. Language 541 Clarifies that the $91.7 million general fund productivity savings called for in HB 30 as introduced not include reductions in aid to localities or reductions in personal services appropriations for mental health direct care staff, juvenile justice officers, or corrections officers. Language $ 94,347,000 $ (78,700,000) $ 10,207,000 $ $ $(570,146,000) $ 40,000,000 $ (152,400) $(106,166,898 $ $ (11,566,294 $ $ $ $ $ 4,300,000 $ $ $ (14,700,000 $ 4,000,000 51,500,000 (152,400) 2,000,000 6/14/2000 Item 547 Savings resulting from annual valuation of VRS assets. 547 Increases FY01 salary increase for state classified and state-supported local employees from 2.4% proposed by the governor to 3.25%. State supported local employees include constitutional officers and full-time employees; registrars and members of local electoral boards; full-time employees of community services boards, Centers for Independent Living, secure detention centers, juvenile delinquency prevention and local court service units, local social services boards, and local health depts, where a memorandum of understanding has been signed with the state dept. of health. 548 States the General Assembly's intention that consideration be given to economic development projects that 1 ) are in areas of high unemployment; 2) link commercial development along existing transportation/transit corridors within regions; and 3) are located near existing public infrastructure. 548 Removes funding from the proposed budget to construct new regional visitor centers; directs VA Tourism Authority to plan, develop, test and implement a visitors technology program. The Authority shall do this in conjunction with stakeholders including local and regional tourism organizations, local government representatives, and the lodging and hospitality industries. Plan is due 12/I/00. The focus shall be on technology, not construction of new facilities. $ 548 Governor is authorized to pledge $250,000 from Governor's Development Opportunity Fund in FY2002 for proposed Civil War Museum in Richmond 548 Provides funds to implement provisions of HB 1268 (2000), which provides for grants to localities substantially affected by state economic development projects. $ 549 Allows VRS to establish the Volunteer Firefighters' and Rescue Squad Pension Fund, in accordance with Chapter 664, 1999 Acts of Assembly. $ 566 Requires VRS to conduct annual valuation studies of its assets; provides that prior to 11/12000, VRS Board may make changes in state and local employer retirement contribution rates for FY02 as are warranted based on annual valuations. Governor's Recommendations Unchanged Adds funds to continue phased elimination of car tax. $ Adds funding for 2.4% salary increase for state employees effective Nov. 25, 2000. $ Adds funding for Z4% salary increase for state-supported local employees effective Dec. 1, 2000. NON-STATE AGENCIES 571 Alliance to Conserve Old Richmond Neighborhoods Association for the Preservation of Virginia Antiquities Barksdale Theater Beacon Theater (Hopewell Preservation) Black History Museum and Cultural Center Camp Baker Carpenter Center for the Performing Arts Children's Museum of Richmond Cultural Arts Center at Glen Allen Dinwiddie Courthouse Elegba Folklore Society Goochland County Library Hand Workshop Art Center Hanover County Black Hedtage Society Hendcus Foundation Jackson-Field Home for Girls John Marshall Foundation Lewis Ginter Botanical Gardens Maggie Walker Community Center Maggie Walker High School Renovation Math and Science Center Foundation Maymont Foundation Museum of the Confederacy New Virginia Review Poe Museum Richmond Ballet Richmond Boys Choir Richmond Symphony Page 12 2000-200'] 200 ~- 2002 GF* NGF* Gl=`* NGF:* $ (27,977,674) $ $ (26,633,421) $ $ 21,263,607 $ 11,734,456 $ Language $ 1,500,000 $ (6,000,000) $ Language 1,000,000 $ 100,000 $ 580, 565, 668 36,807,943 15,720,128 Language 29L554,157 1~612,941 $ 9,129,790 $ 25,000 $ 2,00O,000 $ 100,000 $ 125,000 $ 140,000 $ 100,000 $ 1,000,000 $ 550,000 $ 75,000 $ 100,000 $ 25,000 $ 100,000 $ 25,000 $ 25,000 $ 200,000 $ 100,000 $ 50,000 $ 20O,000 $ 15,000 $ lOC,COO $ lOC,COO $ 2cc,c00 $ 140,cc0 $ 15,000 $ 30,000 $ 50,000 $ 100,000 $ 75,000 6/14/2000 I~em Scotchtown St. Joseph's Villa Theatre IV Valentine Museum Virginia Fire and Police Museum Virginia Historical Society Weston Manor, to Histodc Hopewell Page 13 2000-200'1 200'1-2002 GF* NGF* GF* NGF* 20,000 50,000 50,000 150,000 50,000 375,000 37,970 C-3 C-73.10 C-82 C-89.10 C-138 C-139.10 CAPITAL OUTLAY Consolidated Laboratories Lease VCU-Library renovations VCU_Bowe Street Parking Deck JSRCC-Westem Campus Va. Museum of Fine Ads-remove bond authorization (in HB29) Va. Museum of Fine Arts-fire suppression improvements Language $ 1,900,000 $ 4,500,000 Language $ (11,282,000) $ 2,700,000 4-5.05 SPECIAL CONDITIONS Increases the vehicle mileage reimbursement rate to 32.5 cents per mile, which is consistent with the reimbursement rate authorized by the Internal Revenue Service. Language * General Fund * Nongeneral * General Fund * Nongeneral Fund Fund CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 28, 2000 Item Number: 6.B. Subject: Watershed Management and Maintenance Master Plan for the Swift Creek Reservoir Watershed County Administrator's Comments: County Administrator: Board Action Requested: 1. Set an_Qcto_ber 11, 20,00 [~ublic hearing to consider the adoption of the Swift Creek Reservoir Watershed Management Pran. 2. Direct staff to undertake an. educatiop~ ,,,,,,.-o,-h nmr~mm for the funding option of establishing a Countywide Stormwater Utility. The Utility~_wou/d fund maint~.r,=,,~,_ ,',f RMP's.countywide, major drainage projects, and programs that would minimize pollutants in stormwater runOff throughout the County. 3. Direct staff to investigate other._feasib_le funding alternatives to include only the maintenance of BMP's countywide. Summary of Information: In August 1997, the Board of Supervisors adopted the Watershed management plan for the Swift Creek Reservoir Watershed that was recommended by the Watershed Management Committee. In adopting the Plan, the Board directed staff to "hire a consultant to develop a BMP (Best Management Practice) Master Plan and Maintenance Program for regional BMP's to serve the watershed, which includes a funding strategy that requires developer funding of the construction of the regional BMP's and a recommendatio/~ for a funding program for the maintenance of the regional BMP's." That Master Plan has now been~ompleted, and its Executive Summary is attached for your information and review. The full documents also available for the Boards' review. // Preparer: ~ ~_,~ ~ Title: Water Quality Administrator / Attachments: Yes ~-] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Staff from Environmental Engineering and the firm of CH2M/HilI, the consulting firm that was selected to prepare the Master Plan, will provide the Board with a briefing on the details of the Plan during a work session at the regular meeting of June 28, 2000. CH2M/Hill was selected for this project after a thorough Request for Proposal process. This firm has had a significant amount of experience in the area of stormwater and watershed management issues, as well as the funding of stormwater management activities. CH2M/Hill was directed by staff to develop a BMP siting plan that meet the in-lake water quality objectives for Swift Creek Reservoir as recommended by the Watershed Committee and adopted by the Board of Supervisors. The firm was also directed to ensure that the impacts of the BMP's on other environmental resources in the watershed are minimized to the maximum extent practicable. The Master Plan submitted herewith meets these objectives. District: County-wide Executive Summary Introduction and Objectives In 1992, the County Board of Supervisors adopted goals to protect the Swift Creek reservoir and established a Watershed Management Committee that included citizens and staff representatives. This Committee was charged with identifying strategies and alternatives to protect the reservoir. Based on recommendations from the Committee, the County's Board of Supervisors adopted a Watershed Management Plan for the Swirl Creek Reservoir Watershed in 1997. In adopting the Plan, the Board directed staff to prepare a Regional BMP Master Plan and Maintenance Program for the Swift Creek Reservoir Watershed. This Watershed Management Master Plan has been developed in response to the Board's direction and will serve to protect the reservoir through the implementation of Best Management Practices (BMPs) that will control of nutrient (phosphorus) loads from development projects. The objectives of the Watershed Management Master Plan and Maintenance Program include: Achieving the adopted in-lake phosphorus limit for the Swift Creek Reservoir Minimizing the environmental impact of development and BMPs · Providing a cost-effective method for the funding of watershed protection. Minimizing long term maintenance costs The County established, through ordinance, a phosphorus loading limit of 0.22 lb/ac/yr for new residential development and 0.45 lb/ac/yr for non-residential development. These loading limits were established by setting a 0.05 mg/L in-lake phosphorus limit and backtracking to an allowable annual phosphorus input load using the Reckhow model for southeastern U.S. reservoirs. The Swift Creek Reservoir Watershed is located in the northwest part of the county. The watershed encompasses 61.9 square miles. The headwater of the watershed are located in Powhatan County. The watershed was subdivided in the following subwatersheds: · Little Tomahawk Creek · Tomahawk Creek · Turkey Creek/Swift Creek · Otterdale Creek · Horsepen Creek/Blackman Creek/Deep Creek · West Branch · Dry Creek · Fuqua Creek Recommended Regional BMPs BMPs are structural and non-structural practices, or a combination of practices, implemented to minimize the impacts of development on surface water quantity and quality. Typically, BMPs are constructed to control the runoff from each development site (on-site approach). This approach does WDCOO3670158,ZIP/' 1/PCJ ES-t EXECUTIVE SUMMARY not take into consideration the characteristics of the watershed and often results in degradation of streams and water quality. This approach also often results in numerous ineffective BMPs that have high maintenance costs. An alternative to the on-site approach is to implement BMPs based on a study of the entire watershed. The resulting BMPs are called regional BMPs. Implementing regional BMPs based on an understanding of the hydrologic and water quality characteristics of the watershed results in a lower number of BMPs that protect the environmental resources. The recommended regional BMP facilities meet the aforementioned objectives and will facilitate gaining regulatory approval and developer buy-in. The regional BMPs will perform the following functions: Take advantage of different pollutant removal mechanisms (storage and settling, physical and biological filtration of runoff, chemical and biological processes, and infiltration) to reduce pollutant loads in the watershed. The BMPs will ensure that stormwater hotspots are adequately treated so they do not degrade water quality in the Reservoir. Maximize preservation of sensitive natural resources. Maximize infiltration of annual rainfall to replenish the water table and provide stable baseflow to streams. Control runoff peak velocities and volumes to minimize erosion and damage to aquatic and riparian habitat in downstream areas and to keep sediment rates low to preserve reservoir capacity. · Prevent algal blooms that cause taste/odor problems. · Prevent/contain spills that degrade water quality. In order to complement the functions of the recommended regional (watershed-level) BMP facilities, source controls are recommended to be implemented as the watershed develops. Regional (Watershed Level) BMPs Regional (watershed level) BMPs are facilities that were sited based on the watershed and subwatershed needs rather than land development requirements at the site level. Figure ES-1 shows the location of the recommended regional BMPs. The following is a description of these facilities: · Watershed Level Ponds (WBMP). Detention or retention ponds are permanent stormwater management facilities that temporarily store incoming stormwater. These facilities were located on perennial streams, based on the hydrologic characteristics of the watershed and Insert Figure ES-1 WDC003670158. ZIPI' I/PCJ ES-2 EXECUTIVE SUMMARY the Criteria for the Location and Design of Regional BMP Facilities, presented in Section 2 of the report. Subwatershed Level Ponds (SBMP). Similar to the watershed level ponds, but located only in tributary streams outside of the Resource Protection Areas (RPAs). Riparian Corridor Management Areas in Resource Protection Areas (RCMA-RPA). A riparian forested buffer is land adjoining and immediately upgradient from rivers or streams that is vegetated with a combination of trees, shrubs, and herbaceous plants. These areas are mapped as RPAs and are currently protected under the County's Chesapeake Bay Preservation Ordinance. Riparian Corridor Management Areas - non RPA (RCMA-non RPA). Management policies designed to restore or enhance the beneficial hydrologic properties of natural stream corridors. Stream corridors include the floodplain and adjacent upland buffer areas. These BMPs will take advantage of recently adopted flood plain and wetland setbacks (25 feet). These BMPs will be located in tributary streams outside of the RPAs. Enhanced Flood Plain/Wetlands (EFP). Modifications to the certain floodplain areas to promote shallow ponding of stormwater and increase pollutant removal (through settling, biological uptake, and filtration) during small storms. · Riparian Stormwater Wetlands (RSWW). Constructed stormwater treatment wetlands located in the riparian zone. Stormwater will be diverted to these areas through the use of overflow channels, pipes, or rock weirs installed in the streams. Stormwater treatment wetlands are designed to achieve specific stormwater water-quality objectives before the water is discharged. · Stream Restoration/Buffer Enhancements. Several areas were identified through out the watershed that required buffers to be enhanced to work properly and that typically had eroding streams that needed stabilization. Stream restoration is a collection of methods for improving degraded streams and stabilizing stream banks by vegetative and mechanical means. Source Controls Source controls are site-level BMPs and non-point source control practices that will complement the functions of the regional (watershed level) BMPs. Structural source controls are located as close as possible to the source of pollution and promote infiltration and treatment of small storms. Non- structural source controls will influence existing behaviors regarding pollution prevention and site/subdivision design practices. Examples of source controls include: · Rain barrels and dry wells · Bioretention facilities, where soils permit · Outfall controls (facilities that divert smaller storms and provide energy dissipation and filtering/treatment of stormwater) Retrofit culverts · Sand filters (non-residential areas only) · Public education (on-going program) · Site planning/low impact development (LID)/reduction of impervious areas VVDC003670158.ZIP/'1/PCJ ES-3 EXECUTIVE SUMMARY Source controls will be irrtPlemented as part of the County Water Quality Section's current smrmwater program and will provide a margin of safety to the management of pollution in the Swift Creek Reservok Watershed and throughout the County. The land use conditions ~n 'the Swift Creek Reservo~ Watershed are going to change significantly over the next 30 years~ Figure ES-2 shr~s the distribution of existing and ultimate land-use co~dkions [n the watershed. FIG~J[~E E8-2 Distribution of Existing and UllJmate Land Use Watershed computer models were used to understand and evaluate the watershed~s charact~stics~ hyd~rology~ and water quality~ S~ti°n 3 of the report presents details on the watershed modeling of the SMft Creek Reservoff watershe& Watershed models were also used to evaluate alternative BMP types and locations. Three models were us~ to characterize the watershed: ~ Urban C~tchmem Model - ?~8: The watershed pollutant loading model was developed for the Na~ag~sm Bay Proj~t (Palmstron and ~alker:~ 1990). ~h~s model was use~ to s~mula~e ~e generat~on~ and tran~po~ ~f st~rmwmer pollumms and m assms the ~rnpacts of developmen~ on water Ree~ow' Model: The rese~ok wamr quality model for south~stern reservoks was developed by K. H, R~kh°w ¢~ow, 1989)~ T~s ~;del was used to estimate the loads rmuked to p~eserve an k~rese~Ok total phosp~°rns l~m:k of 0.05 m~L~ a level cons~d~ed sU~ble to control eutrophication ~n the res~vo~,. The modeling effo~ focused on develop~g total phosphor~ (TP) lmds due to ks role ~ eutroph~cafi& and b~auSe k ~s the ke~st~e pollhtan~ for Ch;s¢~ke Bay proration effo~s. Total suspended solids (TSS) Were also evai~ated &e to ~ts potem~a] r;le in damaging aquatic habitats and re&c~ng reservoir capacity. Figure ES-3 shows watershed phosphorus loads from d~fferent hnd uses ~d the r~uked reduction ]o~ds (target) to meet me objecdve~ of the Watershed Mmnagement Mast~ Plan. WDCO03~70'ISg,ZlP/' 1/PC} E84 E~CUTIVE Watershed Phosphorus Loads by Land Use and Load Reduction Target Llltimate Larval Use Use 300{){) 4{){)00 50000 Load inventory of Environmental Resources An environme~ial resource inventory was per~Urmed as part of this plan to characterize the environmental resources of the watershed. The envkonmental resource ~nventory is a planning tool that is us(xl to Menfify potent~l best mamgement practices (BMPs) siting constra~nts, select aPPropriate watershed-level BMPs~ and suCport th~ permitting prc~zess, l~tenfial impacts to wetlands; rare~ threatened~ and erMangered species; ~n'd cultur~t resources l¥om the construcfir}n of BMps should be avoided or m~n~m[zed where practicable. WetIar~ds within the SWif~ Creek Reservok Wmershed were Menfified in two phases. Phase I consisted ora desktop delineation of wetlands using co{or-Jr~frared (Gm) aerial Photography, detailed t°Pograph3; soft ma~;, and National Wetlands Inv;~tory (NWI) ma'ps. P~mse ii ;°nsiste~ o~ a field verification of CIR s~gnatures ~t~reted as wetland a~3 Uplma~ habitats. The wetlands ~n Sw~fi Creek Reser¥ok Watershed are mainly' linear features w~thin the floodplains of the tributaries to Sw~ Creek Res~voir, The greatest wetland acreage ~s concentrated along the lower stream reaches at the head of the reservoir. W~land acreage decreas;s progressively upstr~m and is minimal at the headwaters. The ~Featest wetland acreage a~td d~versity w~thin the watershed are associated with Sw~ Creek (approximately 853 acres) ~,hile the least acreage and diversity is associated with Little T°mahawk Creek (approximately 14~ acres). ~e Horsepen Creek and Blackman Creek system accounts for approximately the seCond iarges~ wetland acreage (approximately 519 acres) ~ith~n the watershed. The Environmental Resources Inventory m presented in SeCfior~ 4 of the reporL WD~03670158,ZIP£1/PCJ EXECUTIVE SUMMARY BMP Siting The siting of BMPs was based on the criteria developed for location and design of regional BMP facilities, the environmental resources inventory, and the hydrologic and water quality models of the watershed. The BMP siting and preliminary design details are presented in Section 5 of the report. The BMP siting process included the following steps: · Conduct BMP screening based on watershed information · Use watershed models to evaluate pollutant loads · Evaluate alternative BMPs to reduce wetland impacts · Develop siting scenarios to evaluate feasible BMPs The following five siting scenarios were developed to evaluate different combinations and types of BMPs and wetland impacts: · Scenario 1: Watershed level ponds · Scenario 2: Subwatershed level ponds · Scenario 3: Watershed and subwatershed level ponds · Scenario 4: Selected watershed and subwatershed ponds, riparian corridor management areas - RPA, and enhanced flood plains/wetlands · Scenario 5: Selected watershed and subwatershed ponds (less than Scenario 4), riparian corridor management areas - RPA and non-RPA, enhanced flood plains/wetlands, and riparian stormwater wetlands These scenarios were also used to evaluate the impact of BMPs on the watershed pollutant loads. Stream restoration/buffer enhancements were included in all scenarios but no phosphorus reductions were allocated for this type of BMP. Table ES-1 presents the BMPs proposed in the recommended Scenario 5. The location of these BMPs is depicted in Figure ES-1. TABLE ES-1 Summary of BMPs in Scenario 5 Watershed Management Master Plan BMP Type Number of Facilities/Areas Watershed Level Ponds subwatershed Level Ponds Riparian Corddor Management Areas in RPAs Ripadan Corddor Management Areas - non-RPAs Enhanced Floodplains/Wetlands Ripadan Stormwater Wetlands Stream Restoration/Buffer Enhancements 14 24 10 10 15 7 10 WDC003670158.ZIP/'1/PCJ ES-6 E×ECUTIVESUMMARY Figure ES-4 shows the reductions in phosphorus loads provided by the BMPs recommended under Scenm io 5~ This scenario and the proposed BMPs meet the objectives of the Watershed Management Master Plan. FIGUI~E E84 Wat~hed Phosphorus Load Reductions by BIVIP Type 5% RCM ~ RPA 18% Watershed Ponds 29% 14% 3O% Program. Costs and Funding Section 6 of the repor~ sumrrmr~es the costs of the regional BMPS and associated prograrr~ potemial fundi~g mechanisms and strategies~ ~d necessary st-eps m implement the p~tenfial funding mecha~isms~ ~lt o£the costs and hnding strategies Were evaluated with the assumption tha~ the Swift creek Wa~,ershed will be developed evenly over a 304year Planning period. 5he fkst i 0 years of' this period are presented ~br pIamfing purposes in th~s repor~ F~GIJRE E8-5 Cap'~l Costs for S~ff Creek BMPs (To~a~: $35,785,000) Enhanced F~oodplain Wet Ponds Costs were estimated ~br the capital consCuction of the BMPs~ and for the long term operation and maintenance of the BMPs. The cap[~l costs we're based on 10 Prelimin~ designs and typical costs of constructing the d[ff~rem (¥pes of BMPs~ includk~g land acquisitiom ~he reShlfing capital costs of' WDC~O:~TQ158,ZtP/'1 IPCJ [~$~ EXECUTIVE SUMMARY the program, subdivided by BMP type, are summarized in Figure ES-5. As shown, by far the most significant capital costs in the Swirl Creek Watershed are for watershed and subwatershed wet ponds (about $29 million), followed by enhanced floodplains (about $4 million). The total capital costs for implementing the BMPs will be approximately $28-$35 million. Additional cost estimates were developed based on existing program costs for operations and maintenance of BMPs and costs for the implementation and enhancement of existing County stormwater management programs. Some of these programs include increased drainage maintenance, addition water quality protection efforts, stream restoration among others. It was determined that a single crew for BMP maintenance would cost about $300,000 per year. By the end of 10 years the Swift Creek Operation and Maintenance Program would require two crews and the County-wide program would require four crews (including Swift Creek). The annual implementation costs for the additional County stormwater programs (including County-wide BMP maintenance) were estimated to range fi.om $2,683,000 to $3,125,000 for the 30 year planning (build out) period. More than 15 funding mechanisms are available in Virginia to provide funds for stormwater management programs. The following four funding mechanisms were identified as applicable to Chesterfield County, given the revenue requirements and the nature of the identified program components: Pro Rata Share Contributions -- Developers provide for contributions to fund the construction of regional BMPs required as part of the Watershed Management Master Plan and Maintenance Program for the Upper Swift Creek watershed based on the contribution of the developed property to stormwater volume. This fee can only be used to cover design and construction of stormwater management facilities/BMPs. · Stormwater Utility m Property owners are charged a fee based on the amount of stormwater originating fi.om their property, typically based on some measure of the impervious area in each property. · General Fund m General Fund monies could be used to fund the initial implementation of selected funding mechanisms (e.g., utility fee structure), as temporary seed money to allow implementation to proceed for program elements to be paid through pro rata share contributions or other revenue sources,, and to supplement the selected program during specific years of cash- flow-related shortfalls. · Grants and Loans -- Funding available to supplement any selected program. These four funding mechanisms were combined into the following two funding strategies that could cover the entire cost of the program: · Strategy 1 -- Swift Creek Utility/Pm Rata Share for BMPs. The capital cost for construction of the regional BMPs identified for the Swift Creek Watershed would be borne by new development within the watershed. A Swift Creek Stormwater Utility would be developed to fund the operations and maintenance costs for the Upper Swift Creek BMP's. This strategy only addresses stormwater issues within the single watershed. · Strategy 2 -- County-wide Utility/Pm Rata Share for BMPs. The capital cost for construction of the regional BMPs identified for the Swift Creek Watershed would be borne by new development within the watershed. A County-wide Stormwater Utility would be developed to fund the operations and maintenance costs for the BMPs throughout the County as well as enhanced stormwater management programs that would be undertaken by Environmental Engineering and other County departments. WDC003670158.ZIPr'~/PCJ ES-8 EXECUTNESUMMARY An additional funding strategy was evaluated to fund all costs (capital, O&M and program implementation) through a County-wide utility. This option was determined in prior studies to be a feasible option and was evaluated to develop an understanding of the potential funding available from a utility. However, it was ultimately rejected and excluded from this report because it did not follow the direction of the Board of Supervisors to recover capital costs for BMPs within the Swift Creek Watershed fi'om development within that watershed. Table ES-2 summarizes the primary funding sources for each strategy. TABLE ES-2 Primary Funding Sources for Alternative Funding Strategies Watershed Management Master Plan Strategy I Strategy 2 Capital for Swift Creek BMPs O&M for Swift Creek BMPs O&M for County BMPs Administrative Costs Additional County Programs Pro-Rata Share Swift Creek Utility General Fund Pro-Rata Share County-wide Utility County-wide Utility County-wide Utility County-wide Utility Grants funds and General Fund contributions could be used to complement pro rata share and utility sources The revenue requirements for the outlined programs are presented below in Figure ES-6. A preliminary evaluation of the strategies produced the fee rates noted in the figure. The actual fees and charges will be determined based on follow-up evaluations (e.g., determination of the actual value of the impervious area for an Equivalent Residential Unit (ERU) for the utility fee options). WDC003670158.ZIP/' IlPCJ ES-9 EXECUTIVE SUMMARY ~q Strategies $6,000,000 $5,000,000 $4,080,000 $3,000,000 $1,000,000 20~ 200I ~02 2003 2004 2005 2006 2007 2008 2009 Based on thks ,e_valuation, both strategies are feasible and ~mplementable and offbr benefits, depending on the COunty s o~iect~ves for the p¢~gram. The projected Pm rata s~re con~[bufions and m~i~ty Cee~ ~e wkh~n me rang; of comparabt~ charges that ~ve been assessed by oth~ j~sd/cfior¢ ~n V~r}~n~a.~ Overall, k ~s recommended ~hat me Cou;(y sel~ts Strat:e~' 2 ~f ~t chboses to expand ~ts wat~ ~al~t3 prot~t~on ~o~s on a Coum;wMe bas~s~ The Cou*~ sh;~ld select Strategy l ~f ff choos~ m l~m~t frs pro~fiea effo~s to the Upper Sw[~ Cree~ Watershed. More sp~ific consideration of the merits of the two is provided below~ S~ategy 1 oflbrs pa~[cular m~t ~fthe County is interested in achieving ~e follow~ng pu~os~: Es abhshmg a dedicated ~bndmg source, through new development, for the conduction of the regional BMP facilk~es Men, tiffed fbr the Upper Sw['~ Creek Watershed e Es~bl~sh~ng a dedicated funding source ~br the mk~tenance of existing and Mentified regmnal BMPs Jn t~ Upper Sw~ Cr~ Watershed L~fifing the need fi>r [ncr~sed revenues to the developing Upp~ SM~ Creek ~Atershed property holders Stzategy 2 o~s p~cn1~ merit ~fthe County is ~nter~ted in achieving the following pu~oses: ~ Establ~sh~ng a dedicated ~d~ng source, tlwou¢ ne-w development, for the consmucfion of~e reg~oml B~P ~kc~fies identifi~ ~br the Upp~ Sw[~ Creek ~'atershed * Establishing a dedicated ~nding source m suppo~ operation and ma~ntemnce of ex[sting and WBO38387Ed 58,Z[P/'~l/PCJ ~$-'~ 0 EXECUTIVE SUMMARY Establishing a dedicated funding source to expand existing County-wide efforts to reduce pollutants in all County surface waters through enhancements to existing County stormwater management programs Ensuring the availability of funds to implement the program on a cash-flow basis without substantial burden to the County's General Fund. This would be accomplished for this strategy by implementing a utility fee structure capable of providing the substantial seed moneys required to support the program Assigning the costs of the program County-wide to properties on the basis of their contribution to stormwater runoff Permitting The wetland permitting strategy planned for the Watershed Management Master Plan is for the County to obtain a single individual permit for all of the impacts. A joint permit application is required by the DEQ and the U.S. Army Corps of Engineers (USCOE) Norfolk District under Sections 404 and 401 of the Clean Water Act. The individual permit will encompass the total number of regional BMPs proposed for construction in the Swirl Creek Reservoir Watershed as part of the Master Plan. The application is submitted to the Virginia Marine Resources Commission (VMRC), which serves as a clearinghouse and forwards the application to the USCOE (Ashland Field Office), DEQ, and various other state agencies as appropriate. Meetings have been held with state and federal agencies involved in the permitting process. The purpose of these meetings was to inform the agencies of the County's plans and to obtain feedback on the preparation of the Master Plan. Areas selected for BMP sites will require jurisdictional wetland delineations for the permitting process. Jurisdictional delineations have been completed for ten BMP sites that have preliminary designs. These ten sites represent typical BMPs and illustrate the different types of BMPs that are recommended in the plan. The jurisdictional delineations for the rest of the facilities will be submitted as construction is planned. A preapplication site visit with the USCOE is planned to obtain confirmation of the wetland delineation and expedite the permitting process. Unavoidable impacts to wetlands and waters must be mitigated. DEQ requires that the mitigation plan includes a discussion of the measures taken to avoid impacts and measures proposed to reduce the impacts to surface waters. Where impacts could not be avoided, the means by which mitigation will be accomplished (e.g., channel relocation, aquatic habitat enhancement, wetland replacement, and recreational enhancement) must also be included in the mitigation plan. Phasing and Implementation The Watershed Management Master Plan and Maintenance Program identifies regional BMPs that will protect the streams and the reservoir and that will meet the objectives of the plan. The Master Plan also evaluates different financing strategies to fund the construction and maintenance of BMPs and implementation of County's environmental programs. Section 6 of the report presents detailed steps and schedule for implementation of the Master Plan. The overall implementation of the Master Plan will be conducted in accordance with the following concurrent steps: WDC003670158.ZIPr IlPCJ ES-ii EXECUTIVE SUMMARY · Step 1 - Procedural Approvals · Step 2 - Funding Mechanisms · Step 3 - BMP Design, Construction, and Maintenance · Step 4 -Program Enhancements Major items under each step are presented below: Step 1. Procedural Approvals · Conduct work session with the Board of Supervisors (May 2000) · Submit permit (404 and VWPP) application (June 2000) · Identify policies and procedures that need to be created/amended · Obtain Board of Supervisors approval oft he Master Plan (Fall 2000) · Obtain permit (404 and VWPP - spring 2001) · Define ordinance update needs (Stormwater, Chesapeake Bay, Erosion and Sedimentation, Floodplain Management, Upper Swift Creek) and design guidelines · Draft revised ordinance and design guidelines · Conduct public meetings · Conduct public hearings · Adopt ordinances (spring/summer 2001) Step 2. Funding Mechanisms · Obtain Board of Supervisors approval to proceed with implementation of the selected funding strategy (Fall 2000) · Finalize a rate structure for the stormwater utility · Finalize pro-rata share calculations and implementation policies · Identify and evaluate administrative policies · Evaluate billing systems for the utility · Develop and implement a public information plan · Conduct a billing data pilot study and verify impervious cover data for nonresidential parcels · Compile billing data records. Prepare the stormwater assessment system and billing procedures · Provide staff training (watershed models, financing mechanisms) · Adopt stormwater utility ordinances (utility and rate structure) and pro-rata share ordinance Implement administrative policies and billing system WDC003670158.ZiPI' I/PCJ ES-12 EXECUTIVE SUMMARY Step 3. BMP Design, Construction, and Maintenance Define procedures for conducting design and construction of BMPs Define wetland mitigation alternatives · Identify the number of existing private structures not currently maintained by the County Evaluate the condition of the existing private structures and estimate the cost to upgrade the facilities to acceptable standards Establish protocol for accepting such facilities for maintenance by the County · Estimate the ongoing maintenance costs (once the facilities have been upgraded, if necessary) Analyze information and develop/adopt maintenance policy Define process to obtain and track easements Identify procedure for giving credits for BMPs constructed as part of development Develop process to inspect and accept new BMPs Develop policy on BMP modifications and incorporation of BMPs not included in the Master Plan (change management) Step 4. Program Enhancements Define the level of service to be provided by the County through the stormwater utility. Several service options have been evaluated by staff Train staffto maintain watershed models · Develop procedures to conduct on-going maintenance of land use and watershed layers · Continue public information program · Develop web site to communicate policies and make Master Plan materials available · Develop plan to track BMP implementation, wetland delineation and mitigation, and maintenance activities, setback violations, etc. · Identify monitoring needs (streams, reservoir, BMPs) in coordination with the Utilities Department · Develop memoranda of understanding with agencies/department that have functions that will complement the objectives of the Master Plan (Soil and Water Conservation District, Extension Service, Planning, Department of Transportation, Department of Utilities, etc.) · Develop Source Water Assessment Program to comply with the Virginia Department of Health requirements · Define staff needs · Identify other watersheds that need Master Plans Successful implementation of the Watershed Management Master Plan and Maintenance Program for the Swift Creek Reservoir Watershed depends on a methodical execution of the above mentioned steps. WDCOD3670158.ZIP/' 11PCJ ES-I 3 F~g~re ES-1 L~cata~n ~q~ec~naended Reg~aal ~aPs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 28, 2000 Subject: Annual Cash Proffer Information Item Number: 8.A. County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to set the maximum cash proffer amounts per lot for FY2001 - FY2004 after the presentation. Summary of Information: The General Assembly gave Chesterfield County the authority to accept cash proffers in 1989. Since then, the Board has adopted and from time to time amended its cash proffer policy. Also as part of the Board's annual policy review, the Board has set and revised a maximum per dwelling unit cash proffer amount that would be received from zoning applicants. In accordance with the Board's policy, staff annually calculates the impact per dwelling unit of new residential development on select capital facilities and evaluates the Board's policy. These findings have typically been reviewed with the Board and the Board sets a maximum amount for the upcoming fiscal year. Last year, the Board acted to leave the FY2000 maximum cash proffer amount of $6,200 per dwelling unit unchanged from the FY1999 amount. This year, staff has calculated a per dwelling unit cost of $8,163 compared to the current Preparer: ~& '--'? ,, i C ['~,'~-x~ Title: Director, Budflet & Manaqement Rebecca T. Dickson Attachments: Yes ~ No lis CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~l Date: June 28, 2000 Summary of Information (cont): Page 2 of 2 FY2000 amount of $6,616 and recommends the Board adopt a new maximum amount. The Marshall & Swift Cost Index would allow for a 4.8% increase in existing cash proffer amounts where such proffers have been accepted. Staff recommends adopting the increase for Marshall & Swift. There are no recommended policy revisions for FY2001. Staff plans to present information in the attachment at the meeting. After the presentation, the Board is requested to act on the maximum amounts for FY200t. 116 elm, ell s;oq # pal~tu!is2I 1;d5 ~ 0 o 0 o 0 0 0 0 o 0 0 ~Z~ZZZ Z~ZZ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 28, 2000 Item Number: Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of additional funding for a Streetlight Installation in the Clover Hill District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Preparer: Richard M,,~vlcEIfish CONTINUED NEXT PAGE Title: Director, Environmental Engineering Attachments: ---]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. CLOVER HILL DISTRICT: In the Surreywood Subdivision * Lancaster Drive and Lake Forest Drive This installation was approved in the amount of $568.70 at the January 26, 2000 Board of Supervisors meeting. Since that time, Virginia Power has been unable to acquire the necessary easements to install this light at the specified site. Virginia Power has developed a new cost based on relocating the installation to the opposite side of Lake Forest Drive. The new total cost for this installation is now $1,579.84 which includes the costs for labor and materials to bore under Lake Forest Drive. As the Board has already approved $568.70, approval of additional funding in the amount of $1,011.14 is requested to complete this streetlight project. Additional Funding Requested: $1,011.14 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: June 28. 2000 Number Bud.qet and Mana.qement Comments: The balance in the Clover Hill District Improvement Fund is $68,838; approval of uses totaling $6,011 will leave a balance of $62,827. Preparer: Rebecca T. Dickson Title: Director, Budget & Management iLO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I ,Meeting Date: June 28, 2000 Item Number: 8.c.l. Subiect: Nomination and Reappointment of Members Authority for the County of Chesterfield of the Industrial Development County Administrator's Comments: County Administrator: Board Action Requested: Request that the board suspend the rules and simultaneously nominate and reappoint Mr. John W. Hughes, representing the Clover Hill district and Mr. Willie Lanier, representing the Midlothian District to the Industrial Development Authority for the County of Chesterfield. The reappointments would become effective July 1, 2000. The four-year term for each would expire on June 30, 2004. Summary of Information: Mr. John W. Hughes serves as a member of the Industrial Development Authority from the Clover Hill District with his term expiring June 30, 2000. Mr. Hughes has indicated that he would like to continue to serve. Mr. Warren concurs with the reappointment of Mr. Hughes. Mr. Willie Lanier serves as a member of the Industrial Development Authority from the Midlothian District with his term expiring June 30, 2000. Mr. Lanier has indicated that he would like to continue to serve. Mr. Barber concurs with the reappointment of Mr. Lanier. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. // James G. Dunn I/ Attachn~nts: I [ Yes No Title: Director, Economic Development CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 2s, 2000 Item Number: 8.C.2. Subiect: Nominations for Reappointment to the Board of Building Code Appeals County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The terms of two members of the Board of Building Code Appeals will expire on June 30, 2000. These two members, Jack R. Wilson, III, an Attorney residing in the Bermuda District, and E. Frank Dunton, a private fire investigator residing in the Midlothian District, are willing to serve new terms as members of the Board. The reappointment of both members has been discussed with their respective County Board members who have indicated support for their reappointment. Their reappointment would maintain the composition of membership previously established by the Board of Supervisors for this Board. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by unanimous vote of Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ~i'a~ D. bupler Title: Buildinq Official Attachments: ---]Yes No 132 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page t of 1 Meeting Date: June 28, 2000 Item Number: 8.C.3. Subject: Nomination/Appointment to the John Tyler Community College Local Board County Administrator's Comments- County Administrator: Board Action Requested: Nominate/Appoint a member to serve on the John Tyler Community College Local Board Summary of Information: The John Tyler Community College Local Board acts in an advisory capacity to the State Board for community colleges and performs such duties with respect to the operations of the College as may be delegated to it by the State Board. The term of Ms. Lorraine Waddill, Member At-Large for Chesterfield expires June 30, 2000. Ail five Board members concur with the reappointment of Ms. Waddill. The term is effective July 1, 2000 and will expire on June 30, 2004. Ms. Lorraine Waddill meets all eligibility requirements and has indicated her willingness to serve. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ~~,~.Oc~.~__~_,~,~ Title: Clerk to the Board Lisa H. Elko Attachments: --] Yes No 133 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meefin~l Date: June 28, 2000 I I I I Item Number: Subiect: Nominations/Appointments to the Youth Services Citizen Board 8.C.4. County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. TERMS EXPIRING The terms of appointment for the following youth members of the YSCB will expire June 30, 2000: Samantha Dunbar, Thomas Dale High School, Bermuda District Jennifer Becket, Monacan High School, Clover Hill District Marvin Gilliam, Clover Hill High School, Clover Hill District Wendalynn Payne, Meadowbrook High School, Dale District Anna Hanger, Manchester High School, Matoaca District Preparer: Title: Director, Youth Services Attachments: Ycs [--'-~ No 134 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 2 of 3 I II Brandis Robinson, Matoaca High School, Matoaca District Stephanie Brincefield, Midlothian High School, Midlothian District Greg Kalichak, Chesterfield Community High School, Bermuda District Lorraine Bedford, James River High School, Midlothian, District The terms of appointment for the following adult members expire June 30, 2000: Terisita Williams, Dale District, adult member Linwood Spindle, Sr., Dale District, adult member Phyllis Hussey, Midlothian District, adult member Edwin Montgomery III, Clover Hill District, adult member APPOINTMENTS Bermuda District. Supervisor McHale has recommended that the Board nominate and appoint Jamie Collins and Jamie Evans, students at Thomas Dale High School, to the Youth Services Citizen Board for a term from July 1, 2000 through June 30, 2001. Mr. Collins and Mr. Evans meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Clover Hill District. Supervisor Warren has recommended that the Board nominate and appoint Ashley Diersen and Sarah Riggs, students at Monacan High School, to the Youth Services Citizen Board for a term from July 1, 2000 through June 30, 2001. Supervisor Warren has also recommended that the Board reappoint Edwin Montgomery III, an adult, to the Youth Services Citizen Board for a term from July 1, 2000 through June 30, 2003. Ms. Deirsen, Ms. Riggs and Mr. Montgomery meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Dale District. Supervisor Miller has recommended that the Board reappoint Wendallrnn Payne, a youth representative from Meadowbrook High School to the Youth Services Citizen Board for a term from July 1, 2000 through June 30, 2001. Supervisor Miller also recommends that the Board nominate and appoint Sarah L. Smith and Sarah E. George, students at L. C. Bird High School, to the Youth Services Citizen Board for a term from July 1, 2000 through June 30, 2001. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Ms. Payne, Ms. Smith and Ms. George meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Matoaca District. Supervisor Humphrey has recommended that the Board nominate and appoint Hunter Hanger and Amanda Uphoff, students at Manchester High School, to the Youth Services Citizen Board for a term from July 1, 2000 through June 30, 2001. Mr. Hanger and Ms. Uphoff meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Midlothian District. Supervisor Barber has recommended that the Board nominate and appoint Gabrielle (Gab) Roberts, an adult, to the Youth Services Citizen Board for a term from July 1, 2000 through June 30, 2003. Ms. Roberts meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Supervisor Barber has also recommended that the Board nominate and appoint Victoria Davenport and Jennifer Snee, students at Midlothian High School, to the Youth Services Citizen Board for a term from July 1, 2000 through June 30, 2001. Ms. Davenport and Ms. Snee meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. MEMORANDUM TO: FROM: SUBJECT: DATE: The Honorable Renny Bush Humphrey, Matoaca District Supervisor Lane B. Ramsey, County Administrator Appointments to the Youth Services Citizen Board June 16, 2000 The following individuals have expressed an interest in serving on the Youth Services Citizen Board: Lacey Birdsong, a rising junior at Matoaca High School, requests appointment for a term from July 1, 2000 through June 30, 2001. Lamont Jones, a rising senior at Matoaca High School, requests appointment for a term from July 1, 2000 through June 30, 2001. Ms. Birdsong and Mr. Jones meet all eligibility requirements to fill the vacancies. The applications for these individuals were previously forwarded to you by Youth Services. If you would like additional information on these candidates, please contact Jana Carter at 796-7100. ~L37 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2OOO Item Number: s.c.5. Subject: Appointments to the Citizens Transportation Advisory Committee of the Richmond Area Metropolitan Planning Organization County Administrator's Comments' County Administrator: Board Action Requested: Appoint two members to serve on the Citizens Transportation Advisory Committee of the Richmond Area Metropolitan Planning Organization. Summary oflnformation: Messrs. Robert Corder and Herbert Richwine have indicated their desire to serve another two years on the Citizens Transportation Advisory Committee (CTAC) of the Richmond Area Metropolitan Planning Organization (MPO) . The purpose of CTAC is to advise the MPO on issues, plans, studies, and matters necessary and appropriate for providing viable and reasonable citizen input. According to the MPO by-laws, two members are appointed to the CTAC Committee by the County of Chesterfield. Appointees represent diverse organizations with recognized transportation planning concerns. Each citizen appointed shall serve a two-year term and may be reappointed for successive terms. The term for members of CTAC is two years, from July 1 through June 30. If reappointed, the terms of Messrs. Corder and Richwine will expire on June 30 2002. ' Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. District: Countywide R.J. McCracken Agen4 5 3 Director of Transportation Attachments' Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: June 28, 2000 Item Number: 8.C.6. Nomination and Reappointment to Social Services Board Administrator's Comments: County Administrator: Action Requested: Reappoint David Welchons to the Chesterfield-Colonial Heights Social Services Board. Summary of Information: The purpose of the Social Services Board is to administer and provide oversight for the services rendered by the department. The mission of the department is as follows: The Chesterfield-Colonial Heights Department of Social Services is committed to excellence in providing services to individuals, families and the community by preventing dependency, encouraging self-sufficiency, preserving and restoring families and zng and protecting the well-being of children, the elderly and ed. Request the reappointment of David Welchons to the Social Services Board for a four-year term effective July 1, 2000, through June 30,2004. The members of the Board of Supervisors are in agreement with the reappointment of Mr. Welchons. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Prepare -~~~ /~~~b(~/Title:Deputy County Administrator Bradford S. Hammer Attachments: ~-] Yes No I# 3[~ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 8.C.7. of 2_L Subject: Nominations/Appointments to the Community Criminal Justice Board (CCJB) County Administrator's Comments: CountyAdministrator: BoardAction Requested: It is requested that the Chesterfield County Board of Supervisors approve the nominees for appointment to the Community Criminal Justice Board (CCJB) for two-year terms according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the Membership by position, according to the Code of Virginia. In a multi-jurisdictional board, the Code has allowed for up to twenty appointments. The Community Criminal Justice Board members shall serve for two-year staggered terms; thus ten members are appointed each year. Preparer: Title: Bradford S. Hammer Attachments: Yes V--] No Deputy County Administrator 140 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summar~ of Information: (Continued) It is requested the following individuals be appointed to the Community Criminal Justice Board for a two-year term to commence July 1, 2000 and ending June 30, 2002. Thomas L.Vaughn Richard Schurman Wave B. Tenth, III Eilene Brown James C. Minetree William W. Davenport Colonel Carl Baker Major Garland Stafford (General District Court Judge) (Chief of Police) (Sheriff) (City Representative) (Educator) (Commonwealth's Attorney) (Citizen) (Citizen) It is also requested that Gregory D. Carr be appointed to fill the remainder of the Defense Attorney appointment due to Mike Allen being appointed as a Circuit Court Judge. The Defense Attorney appointment will continue through June 30, 2001. Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. # 141. NOMINATIONS FOR APPOINTMENT TO THE COMMUNITY CRIMINAL JUSTICE BOARD Thomas L.Vaughn (Judge) Chesterfield General District Court P. O. Box 144 Chesterfield, VA 23832 Phone: 748-1231 Fax: 748-1757 Wave B. Tench, III (Sheriff) Colonial Heights Sheriff's Office 401 Temple Avenue Colonial Heights, VA 23834 Phone: 520-9352 Fax: 520-9229 Eilene Brown (City Representative) Colonial Heights Office on Youth P. O. Box 3401 Colonial Heights, VA 23834 Phone 520-9286 Fax: 520-9237 Richard Schurman (Chief of Police) Colonial Heights Police Department 401 Temple Avenue Colonial Heights, VA 23834 Phone: 520-9311 Fax: 520-9226 William B. Davenport Commonwealth's Attorney Post Office Box 25 Chesterfield, VA 23832 Phone: 748-1221 Fax:796-6543 James C. Minetree (Educator) 4424 Adelaide Avenue Richmond, VA 23234 Phone: 743-3645 Fax: 743-3644 Colonel Carl Baker (Citizen) Chesterfield County Police Department P.O. Box 148 Chesterfield, VA 23832 Phone: 748-1266 Fax: 748-1239 Major Garland Stafford (Citizen) Chesterfield Sheriff's Office P.O. Box 7 Chesterfield, VA 23832 Phone: 751-4415 Fax: 748-5808 Gregory D.Carr (DefenseAttorney) 1006 Silver Creek Court Midlothian, VA 23113 Phone: 379-1900 Fax: 379-5407 BOARD OF SUPERVISORS ARTHUR S. WARREN CHAIRMAN CLOVER HILL DISTRICT RENNY BUSH HUMPHREY VICE CHAIRMAN MATOACA DISTRICT J. L. McHALE, III BERMUDA DISTRICT KELLY E. MILLER DALE DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR EDWARD B. BARBER MIDLOTHIAN DISTRICT TO: FROM: DATE: Honorable Members, Board of Supervisors ~. Lane B. Ramsey, County Administrator ~ '~'~Jfor Human Serv'ices Bradford S. Hammer, Deputy Count~7::~x~srci~,L~ator May 16, 2000 SUBJECT: Appointments - Community Criminal Justice Board The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. In September 1994, the General Assembly adopted legislation that created the Comprehensive Community Corrections Act and the Pretrial Services Act. These Acts required the creation of a Community Criminal Justice Board (CCJB). At the June 14, 1995 meeting, the Board of Supervisors adopted a Joint Resolution with the City of Colonial Heights creating the Community Criminal Justice Board. On June 13, 1995 the City of Colonial Heights adopted a similar resolution. Sixteen (16) of the twenty (20) Board appointments are in categories prescribed in the Code of Virginia. Four (4) appointments are discretionary with two (2) coming from Colonial Heights and two (2) coming from Chesterfield County. The two (2) discretionary appointments available at this time are from Chesterfield County. To improve continuity, terms were staggered with one half of the members appointed in one year and one half of the members appointed in the following year. The attached list will show the proposed nominees by position with addresses and phone numbers. On July 11, 2000 the City of Colonial Heights will review a similar list of nominees. All nominees except Gregory D. Carr are currently serving on the Community Criminal Justice Board. Both Chesterfield and the City of Colonial Heights must confirm all nominees. We respectfully request the Board to consider appointing these nominees for two-year terms as outlined in the attachment. BSH/ply NOMINATIONS FOR APPOINTMENT TO THE COMMUNITY CRIMINAL JUSTICE BOARD Thomas L.Vaughn (Judge) Chesterfield General District Court P. O. Box 144 Chesterfield, VA 23832 Phone: 748-1231 Fax: 748-1757 Wave B. Tench, IH (Sheriff) Colonial Heights Sheriff's Office 401 Temple Avenue Colonial Heights, VA 23834 Phone: 520-9352 Fax: 520-9229 Eilene Brown (City Representative) Colonial Heights Office on Youth P. O. Box 3401 Colonial Heights, VA 23834 Phone 520-9286 Fax: 520-9237 Richard Schurman (Chief of Police) Colonial Heights Police Department 401 Temple Avenue Colonial Heights, VA 23834 Phone: 520-9311 Fax: 520-9226 William B. Davenport Commonwealth's Attorney Post Office Box 25 Chesterfield, VA 23832 Phone: 748-1221 Fax:796=6543 James C. Minetree (Educator) 4424 Adelaide Avenue Richmond, VA 23234 Phone: 743-3645 Fax: 743=3644 Colonel Carl Baker (Citizen) Chesterfield County Police Department P.O. Box 148 Chesterfield, VA 23832 Phone: 748-1266 Fax: 748-1239 Major Garland Stafford (Citizen) Chesterfield Sheriff's Office P.O. Box 7 Chesterfield, VA 23832 Phone: 751-4415 Fax: 748-5808 Gregory D.Carr (DefenseAttorney) 1006 Silver Creek Court Midlothian, VA 23113 Phone: 379-1900 Fax: 379-5407 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: Subject: Nominations to the Chesterfield Emergency Planning Committee County Administrator's Comments: County Administrator: Board Action Requested: The staff requests that the Board approve the nominations listed in the attached memorandum for the Chesterfield Emergency Planning Committee. Summary of Information: The intent of the Superfund Amendment and Reauthorization Act of 1986 is for the local community to work with first responders, to create a working plan that outlines emergency response to natural disasters and hazardous materials situations, and to coordinate the Community's Right-to-Know Act. The Chesterfield Emergency Planning Committee is authorized to function under this Act. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Steve A. Elswick, June 12, 2000 Title: Deputy Director of Emergency Services Attachments: Ycs r---] No BOARD OF SUPERVISORS ARTHUR S. WARREN CHAIRMAN CLOVER HILL DISTRICT RENNY BUSH HUMPHREY VICE CHAIRMAN MATOACA DISTRICT J. L. McHALE, III BERMUDA DISTRICT KELLY E. MILLER DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 Memorandum LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: The Honorable Board of Supervisors Chief Steve A. Elswick, Fire Department THROUGH: Lane B. Ramsey, County Administrator DATE: June 12, 2000 Chesterfield Emergency Planning The following individuals have resigned from the Chesterfield Emergency Planning Committee during the 1999/2000 term: Mr. Bruce Kain, Community Group Deborah Pannell, Industry Mr. Warner Williams, Public Safety Mr. James Wilson, Industry Please consider the following nominees for the 2000/2001 Chesterfield Emergency Planning Committee: Thomas Doland, Schools Address' I 1807 River road Chesterfield, Virginia 23838 c: file Providing a FIRST CHOICE community through excellence in public service. 147 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date: June 28, 2000 Item Number: 8.C.9. Subject: Nomination and Appointment of Members to the Health Center Commission (HCC) County Administrator's Comments: County Administrator: Board Action Requested: Nomination and appointment of Mrs. Carol Conroy (At-Large member) and Mrs. Pat Revere (Midlothian district) to the Health Center Commission. Summary of Information: The Health Center Commission governs operation of the Lucy Corr Nursing Home. It is the chief operating and governing board for Lucy Corr Village. Health Center Commission members also serve as the governing board for the Brandermill Woods Retirement Center (a non-profit facility called Senior Living Choices). Deputy County Administrator Bradford S. Hammer serves as an ex-officio member-advisor to both boards. Mrs. Carol Conroy(At-Large member) and Mrs. Pat Revere (Midlothian district) have both expressed a willingness to serve. Mrs. Conroy's term will expire 6/30/03. Dr. Betty Hunter-Clapp will be moved from an At- Large member to serve as the Clover Hill representative. Mrs. Revere and Dr. Hunter-Clapp's terms will expire 6/30/04. The Board Members concur on these appointments. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: ~Yes NO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: June 28, 2000 Item Number: 8.D.l.a Subject: Resolution Recognizing Donald R. Korsak Upon His Retirement July 1, 2000 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Donald R. Korsak for 22 years of service to the Chesterfield County Sheriff's Office. Preparer: Clarence G. Williams, Jr. Attachments: Yes No Title: Sheriff RECOGNIZING MR. DONALD R. KORSAK UPON HIS RETIREMENT WHEREAS, Mr. Donald R. Korsak began his public service with the County as a Deputy in the Sheriff's Department on June 1, 1978, and has faithfully served Chesterfield County for twenty-two years after retiring from the United States Marine Corps, where he served twenty-eight years; and WHEREAS, by continuing to provide quality public service, Mr. Korsak has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Mr. Korsak's desire to do a thorough job and willingness to share the wealth of experience with his fellow deputies is proof of his achievements; and WHEREAS, Mr. Korsak has always gone beyond the call of duty in order to serve and assist the citizens of the United States, Commonwealth of Virginia and Chesterfield County; and WHEREAS, Mr. Korsak has improved the quality of life for Chesterfield residents by his contributions in maintaining the safekeeping of persons confined to the Chesterfield County Jail. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Donald R. Korsak, and extends on behalf of its members and the citizens of Chesterfield County, their appreciation for his service to the County, their congratulations upon his retirement and their best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 28 2000 ! Item Number: 8.D.i.b, Subject: Resolution Recognizing Arthur L. Bishop Upon His Retirement July 1, 2000 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Arthur L. Bishop for 25 years of service to the Chesterfield County Sheriff's Office. Preparer: Clarence G. Williams, Jr. Title: Sheriff Attachments: Yes No 1.50 RECOGNIZING MR. ARTHUR L. BISHOP UPON HIS RETIREMENT WHEREAS, Mr. Arthur L. Bishop began his public service with Chesterfield County as a Police Officer on July 1, 1975, and as a Sheriff's Deputy on January 19, 1988, and has faithfully served the County for twenty-five years; and WHEREAS, Mr. Bishop has served the County for twenty-two years as a volunteer EMT with the Bensley-Bermuda Rescue Squad; and WHEREAS, Mr. Bishop has served the County for many years as a First Aid/CPR Instructor, Defensive Driving Instructor, and Instructor Trainer, allowing his knowledge and skill in these areas to be passed on to the employees of the Sheriff's Office and the citizens of Chesterfield County; and WHEREAS, Mr. Bishop was instrumental in creating a Logistics Section for the Sheriff's Office, improving the department's overall operation while using limited resources; and WHEREAS, Mr. Bishop played an integral part in the selection of a new weapon for the Sheriff's Office, enhancing officer safety and improving employee morale; and WHEREAS, Mr. Bishop's desire to do a good job has been a primary factor that has permitted him to perform at a very high level, while always striving for excellence and going beyond the call of duty. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Arthur L. Bishop and extends on behalf of its members and the citizens of Chesterfield County, their appreciation for his service to the County, their congratulations upon his retirement and their best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: $.D.l.c. Subject: Recognizing Mr. Andrew Giles Norton, Troop 829, Sponsored by Saint Matthias' Episcopal Church Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information' Staff has received a request for the Board to adopt a resolution recognizing Mr. Norton, Troop 829 upon attaining rank of Eagle Scout. Due to scheduling problems, Mr. Norton was unable to attend a Board meeting. Lisa Elko Attachments: Yes ~-] No Title: Clerk to the Board !-52 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development and fitness of individuals; and , WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Andrew Giles Norton, Troop 829, sponsored by Saint Matthias, Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Andrew is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations Andrew Giles Norton and acknowledges the good fortune of the to Mr. County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number:8.D.l.d. Subject: Resolution Recognizing Mr. Robert W. Moss, Executive Director, Midlothian Family YMCA for his Contributions to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mr. Edward Barber requested that the Board recognize Mr. Moss for the outstanding contributions that he has made to Chesterfield County residents. Lisa Elko Title: Clerk to the Board Attachments: Yes ~-~ No RECOGNIZING MR. ROBERT W. MOSS, EXECUTIVE DIRECTOR, MIDLOTHIAN FAMILY YMCA WHEREAS, Mr. Robert W. Moss, Executive Director of the Midlothian Family YMCA, was born and raised in Chesterfield County; and WHEREAS, Mr. Moss graduated from Thomas Dale High School and from Virginia Commonwealth University; and WHEREAS, Mr. Moss started camping at YMCA Camp Thunderbird in Chesterfield where he held his first position in 1977 at age 13 as the Assistant Horseback Riding Instructor; and WHEREAS, in the ensuing years, through hard work and dedication, Mr. Moss worked his way up at Camp Thunderbird to the position of Director; and WHEREAS, Hr. Moss later transferred to the Midlothian Family YMCA as the Senior Program Director; and WHEREAS, on February 21, 1994, Mr. Moss became the first Executive Director of the Midlothian Family YMCA; and WHEREAS, under Mr. Moss's leadership, in June 1997 the outdoor Aquatic and Youth Center opened at Midlothian; and WHEREAS, the Midlothian YMCA now has 1,000 family pool memberships and is a full-facility YMCA; and WHEREAS, it has been through his leadership, vision, organizational skills and tireless work ethic that Mr. Moss has reached each of his positions with the YMCA; and WHEREAS, Mr. Moss is relocating to Central Florida to serve as the YMCA District Vice-President in Orlando; and WHEREAS, we will miss Mr. Moss's dedication and commitment to expanding the work of the YMCA in Chesterfield County. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses appreciation to Mr. Robert W. Moss for his long years of service to the citizens of Chesterfield County, and extends to him best wishes for happiness and continued success in Florida. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 28, 2000 Item Number: 8.D.t.e. Subiect: Resolution Confirming Proceedings of the Chesterfield Industrial Development Authority for Additional Financing of Industrial Revenue Bonds for Tidewater Fibre Corporation County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information: On June 15, 2000, the Chesterfield Industrial Development Authority held a public hearing and approved refunding the Authority's $6,200,000 Solid Waste Disposal Facility Revenue Bonds and assist Tidewater Fibre Corporation in financing up to $2,800,000 in additional costs. This issuance is to assist Tidewater Fibre Corporation in acquiring, constructing and equipping additional equipment for and improvements to the Facilities in the County. The Chesterfield Industrial Development Authority hereby agrees to assist Tidewater Fibre Corporation in financing the Facilities by the issuance of its solid waste disposal facility revenue bonds in an amount not to exceed $9,000,000. Preparer: ~¥{l~gJ~".~-,l~ ('_,.~ J- James G. Dunn Title: Director, Economic Development Attachments: Yes ~ No CERTIFICATE OF PUBLIC HEARING AND RESOLUTION The undersigned Secretary of the Industrial Development Authority of the County of Chesterfield (the "Authority") hereby certifies as follows: 1. A special meeting of the Authority was duly called and held on June 15, 2000, at 3:30 p.m., in the conference room of the Chesterfield County Economic Development Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting was open to At such meeting all of the Directors of the Authority were present or absent as the public. follows: PRESENT: William F. Seymour, III, Chairman John L. Ruckert, Jr. Henry L. Moore John W. Hughes James E. Briggs ABSENT: Willie Lanier James A. Spencer 2. The Chairman announced the commencement of a public hearing on the application of Tidewater Fibre Corp. and announced that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing, in the Richmond Times-Dispatch, a newspaper having general circulation in the City of Richmond, Virginia (the "Notice"). A copy of the Notice attached to a Proof of Publication of such Notice has been filed with the records of the Authority and is attached hereto as Exhibit 1. 3. The individuals noted on Exhibit 2 appeared and addressed the Authority. A reasonably detailed summary of their statements, together with the Fiscal Impact Statement required by the Code of Virginia of 1950, as amended, under the Industrial Development and Revenue Bond Act, are attached hereto as Exhibits 2 and 3, respectively. 4. Attached hereto as Exhibit 4 is a true, correct and complete copy of a resolution (the "Resolution") adopted at such meeting of the Authority by the following vote of the Directors present at such meeting: Directors Vote William F. Seymour, III John L. Ruckert, Jr. Henry L. Moore John W. Hughes James E. Briggs Aye Aye Aye Aye Aye The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect, on the date hereof. -2- 155i WITNESS my hand and the seal of the Authority this /3 day of June, 2000. tar~, ~ ' '~d/] - pment Authority of the C ounlij( of Chesterfield (SEAL) -3- EXHIBIT 1 Notice and Certificate of Publication An Affiliate of Media General Advertisin g Affidavit (This is not a bill. Please pay from invoice) HUNTON & WILLIAMS ATTN: CATHY ATKINS 951 E BYRD STREET RICHMOND VA 23219 P.O. Box 85333 Richmond, Virginia 23293-0001 !804} 649-6000 [ Account Num.i~ 471268 06/O8/2000 [Date Code Description Ad Size Total Cost 06/08/2000 121 NOTICE OF PUBLIC HEARING ON PROPOSED IND 2.00 x 41.00 723.86 Media General Operations, Inc. Publisher of the RICHMOND TIMES-DISPATCH This is to certify that the attached NOTICE OF PUBLIC H~ARI was published by the Richmond Times-Dispatch in the City of Richmond, State of Virginia, on the following dates: 06/01/2000 06/08/2000 The first insertion being given... 06/0]/2000 Sworn to and subscribed before methis L0~-~ / 3 ~[ Notary Public State of Virginia City of Richmond My Commission expires 03/31/01 Supervisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU 1G~L EXHIBIT 2 Summary_ of Statements No members of the public appeared to speak at the public hearing. Michael B. Hamar, bond counsel, Tavss, Fletcher, Maiden & King, P.C. and Joseph A Benedetto, Jr. of Tidewater Fibre Corp., appeared on behalf of the project. Mr. Benedetto reviewed the application with the Authority and discussed the project to be financed with the proceeds of the Bonds. Messrs. Benedetto and Hamar then answered questions of the Authority Directors. o o o o EXHIBIT 3 FISCAL IMPACT STATEMENT Tidewater Fibre Corp. Applicant June 15, 2000 D~e Solid Waste Disposal Facility Facility Maximum amount of financing sought Estimated taxable value of the facility's real property to be constructed in the municipality Estimated real property tax per year using present tax rates Estimated personal property tax per year using present tax rates Estimated merchants' capital tax per year using present tax rates a. Estimated dollar value per year of goods that will be purchased from Virginia companies within the locality b. Estimated dollar value per year of goods that will be purchased from non-Virginia companies within the locality c. Estimated dollar value per year of services that will be purchased from Virginia companies within the locality d. Estimated dollar value per year of services that will be purchased from non- Virginia companies within the locality Estimated number of regular employees on year round basis Average annual salary per employee "' Al~it~~airman ~' Industrial Development Authority of the County of Chesterfield Name of Authority $2,800,000 $3,500,0001 $37,8002 $201,7603 N/A $500,000 N/A $132,000 N/A 52 $34,000 $1,259,000 increase $13,600 increase $75,960 increase EXHIBIT 4 RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD WHEREAS, there have been described to the Industrial Development Authority of the County of Chesterfield (the "Authority") the plans of Tidewater Fibre Corp., a Delaware corporation qualified to do business in Virginia (the "Applicant"), to finance additional costs of the acquisition, construction and equipping of the Applicant's approximately 60,000 square foot solid waste disposal facility, together with functionally related office space and trailers, road tractors, and handling equipment, tbr processing solid waste materials, including without limitation discarded paper, plastic, aluminum, metal, glass, and newspaper (the "Facilities") located at 12200 - 12331 Old Stage Road, Chesterfield County, Virginia (the "County") on an approximately 15.27 acre parcel of land; and WHEREAS, the Applicant, in an appearance before the Authority by the Applicant's representatives and in certain information filed with the Authority, has described the benefits the additional equipment and improvements to the Facilities will bring to the County and to the citizens of the Commonwealth of Virginia, and has requested the Authority to agree to issue its solid waste disposal facility revenue bonds pursuant to the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), in such amounts as may be necessary to (i) refund the Authority's $6,200,000 Solid Waste Disposal Facility Revenue Bonds (Tidewater Fibre Corp. Project) Series 1999 (the "Prior Bonds"), and (ii) assist the Applicant in financing up to $2,800,000 in additional costs of the acquisition, construction and equipping of the Facilities; and 1G 4 WHEREAS, a public hearing has been held as required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended. NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. It is hereby found and determined that financing the costs of the Facilities will be in the public interest of the County and will promote the well-being of the inhabitants of the County and its environs. 2. To induce the Applicant to acquire, construct and equip additional equipment for and improvements to the Facilities in the County, the Authority hereby agrees to assist the Applicant in financing the Facilities by the issuance of its solid waste disposal facility revenue bonds in an amount not to exceed $9,000,000 (the "Bonds") upon terms and conditions mutually agreeable to the Authority and the Applicant and subject to the requirements of the Act and the Code, to (i) refund the Prior Bonds, and (ii) to assist the Company in financing up to $2,800,000 of additional costs of the acquisition, construction and equipping of the Facilities. The proceeds of the Bonds will be loaned to the Applicant pursuant to a loan agreement, the terms of which shall obligate the Applicant to make payments to the Authority sufficient to pay the principal of, premium, if any, and interest on the Bonds and to pay all other expenses in connection with the maintenance of the Facilities. 3. The Bonds may be issued in one or more series at one time or from time to time, upon terms to be mutually agreed upon between the Authority and the Applicant. The Bonds will be issued in form and pursuant to terms to be set by the Authority and the payment of the Bonds will be secured by an assignment for the benefit of the holders thereof, of substantially all of the Authority's rights to payments under the loan agreement and may be additionally secured by other collateral. 4. It having been represented to the Authority that it may be necessary to proceed immediately with the acquisition, construction and equipping of all or part of the additional equipment for and improvements to the Facilities, the Authority hereby agrees that the Applicant may proceed with its plans, enter into contracts for such acquisition, construction, equipping and development and take such other steps as it may deem appropriate in connection therewith, provided that nothing herein shall be deemed to authorize the Applicant to obligate the Authority without its consent in each instance to the payment of any moneys or the performance of any acts in connection with the Facilities. The Authority agrees that the Applicant, to the extent permitted by law, may be reimbursed from the proceeds of the Bonds for all costs so incurred by them. 5. All lawful costs and expenses in connection with the issuance of the Bonds, including the fees and expenses of the Authority and its counsel, shall be paid from the proceeds of the Bonds, to the extent allowed by law, or funds provided by the Applicant. If for any reason the Bonds are not issued or if the proceeds thereof cannot be used to pay all such expenses, it is understood that all such costs and expenses shall be paid by the Applicant and that the Authority shall not have responsibility therefor. 6. At the request of the Applicant, the Authority hereby appoints Tavss, Fletcher, Maiden & King, P.C. as bond counsel to supervise the proceedings and approve the issuance of the Bonds. 7. In adopting this resolution the Authority intends to declare its "official intent" to allow for the use of the proceeds of the Bonds to reimburse the Applicant or the Authority for "original expenditures" associated with the development or financing of the Facilities, to the full extent permitted by U.S. Treasury Regulation Section 1.150-2. The Authority (based solely upon information provided by the Applicant) and the Applicant reasonably expect that they will reimburse such "original expenditures" with the proceeds of the Bonds. 8. Adoption of this resolution by the Authority does not carry with it any representation or assurance that any portion of the State Ceiling, as set forth in Chapter 50 of Title 15.2 of the Code of Virginia of 1950, as amended, will be allocated to the Bonds. Upon approval by the Board, as defined below, an application for an allocation under the State Ceiling may be filed on behalf of the Authority. 9. The Authority hereby recommends and requests that the Board of Supervisors of the County of Chesterfield, Virginia (the "Board") approve the issuance of the Bonds within sixty days of the date of the adoption of this resolution. The Authority hereby directs the Secretary of the Authority to submit to the Board this resolution, the Applicant's Fiscal Impact Statement, and a summary of the public hearing held by the Authority prior to the adoption of this resolution. 10. This resolution shall take effect immediately upon its adoption. This resolution shall cease to be valid after June 15, 2001, unless at least a portion of the Bonds have been issued by that date or such deadline is specifically extended by the Authority. 167 RESOLUTION APPROVING ISSUANCE OF SOLID WASTE DISPOSAL FACILITY REVENUE BONDS FOR TIDEWATER FIBRE CORP. IN AN AMOUNT NOT TO EXCEED $9,000,000 WHEREAS, the Industrial Development Authority of the County of Chesterfield, Virginia (the "Authority") has considered the application of Tidewater Fibre Corp. (the "Company") requesting the issuance of the Authority's solid waste disposal facility revenue bonds pursuant to Chapter 50, Title 15.2 of the Code of Virginia of 1950, as amended, in an amount not to exceed $9,000,000 (the "Bonds") to (i) refund the Authority's $6,200,000 Solid Waste Disposal Facility Revenue Bonds (Tidewater Fibre Corp. Project) Series 1999, and (ii) assist the Company in the financing up to $2,800,000 of additional costs of the acquisition, construction, and equipping of the Company's approximately 60,000 square foot solid waste disposal facility, together with functionally related office space, trailers, road tractors, and handling equipment, for the processing of solid waste, including without limitation discarded paper, plastic, glass, aluminum, metal and newspaper (the "Project")located at 12200- 12331 Old Stage Road, in the County of Chesterfield, Virginia, and has held a public hearing thereon on Thursday, June 15, 2000. WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended, (the "Code"), provides that the highest elected governmental officials of the governmental units having jurisdiction over the issuer of the industrial development bonds and over the area in which any facility financed with the proceeds of industrial development bonds is located must approve the issuance of the bonds; and WHEREAS, the Authority issues its bonds on behalf of the County of Chesterfield, Virginia (the "County"); the Project is located in the County of Chesterfield; and the Board of Supervisors of the County of Chesterfield, Virginia (the "Board of Supervisors") constitutes the highest elected governmental unit of the County; and WHEREAS, Section 15.2-4906 of the Code of Virginia of 1950, as amended, (the "Virginia Code") provides that the Board of Supervisors shall within 60 calendar days from the public hearing with respect to industrial development revenue bonds either approve or disapprove the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon and a record of the public hearing, and a Fiscal Impact Statement in the form prescribed by Section 15.2- 4907 of the Virginia Code in respect to the non - refunding portion of the Bonds have been filed with the Board of Supervisors in respect to the Bonds; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: The recitals made in the preambles to this Resolution are hereby adopted as a part of this Resolution. The Board of Supervisors for the County of Chesterfield, Virginia, approves the issuance of the Bonds by the Authority for the benefit of the Company, to the extent required by Section 147(f) of the Code and Section 15.2- 4906 of the Virginia Code to permit the Authority to issue the Bonds in order to assist in the financing of the Project. The approval of the issuance of the Bonds, as required by Section 147(f) of the Code and Section 15.2- 4906 of the Virginia Code, does not constitute an endorsement to a prospective purchaser of the Bonds or the creditworthiness of the Project or the Company, but, as required by Sections 15.2-4908 and 15.2- 4909 of the Virginia Code, the Bonds shall provide that neither the County of Chesterfield nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and monies pledged therefore and neither the faith and credit nor the taxing power of the Commonwealth of Virginia, the County of Chesterfield, nor the Authority shall be pledged thereto. This Resolution shall take effect immediately upon its adoption. ADOPTED BY BOARD OF SUPERVISORS: TESTE: ,2000. County Clerk 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.l.f.1. Subject: Changes in Secondary System of State Highways; Old Farm Road County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the attached resolution for changes in the Secondary System of State Highways. Summary of Information: The Virginia Department of Transportation has requested that the Board of Supervisors adopt a resolution for changes in the Secondary System of State Highways as a result of the Robious Road Project 0675-020-144, C502. Staff has reviewed this request and recommends approval. District: Midlothian Preparer: John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No 170 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on JUNE 28, 2000. RESOLUTION WHEREAS, the Virginia Department of Transportation has provided the Board of Supervisors with a sketch depicting an addition and discontinuance required in the secondary system of state highways as a result of Project 0675-020-144, C502, which sketch is incorporated herein by reference; and, WHEREAS, the portion of Old Farm Road, State Route 905, identified to be discontinued no longer serves a public need warranting maintenance at public expense; and, WHEREAS, a new road has been constructed that serves the same citizens as that portion of Old Farm Road identified to be discontinued. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to add to the secondary system of state highways that portion of road identified by the sketch to be added pursuant to §33.1-229, Code of Virginia; and, BE IT FURTHER RESOLVED, that the Board of Supervisors concurs with the discontinuance as part of the secondary system of state highways, that portion of road, identified by the sketch to be discontinued, pursuant to §33.1-150, Code of Virginia; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Ayes: McHale, Humphrey, Warren, Barber, and Miller. Nays: None. Certified By: Lisa Elko Clerk to the Board of Supervisors I:\C5 A\WP\Resolution\dis¢ontinued\RM~JBC 171 VICINITY SKETCH CHANGES IN SECONDARY SYSTEM OF STATE HIGHWAYS; OLD FARM ROAD Robi~ Servi, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.l.f.2. Subject: Changes in Secondary System of State Highways; Woods End Road and Walthall Industrial Parkway County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the attached resolution for changes in the Secondary System of State Highways. Summary of Information: The Virginia Department of Transportation has requested that the Board of Supervisors adopt a resolution for changes in the Secondary System of State Highways due to relocation and construction of the Woods End Road/Walthall Industrial Parkway Project. Staff has reviewed this request and recommends approval. District: Matoaca Jo~n W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on JUNE 28, 2000. RESOLUTION WHEREAS, a sketch has been prepared for the Board of Supervisors which depicts the addition and abandonment required in the secondary system of state highways as a result of the relocation and construction of the Woods End Road/Walthall Industrial Parkway Project, which sketch is incorporated herein by reference; and, WHEREAS, the portion of Woods End Road, State Route 1137, identified to be abandoned no longer serves a public need; and WHEREAS, Walthall Industrial Parkway has been constructed which serves the same citizens as the portion of Woods End Road identified to be abandoned. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to add to the secondary system of state highways the portion of Walthall Industrial Parkway identified by the sketch to be added pursuant to §33.1-229, Code of Virginia; and, BE IT FURTHER RESOLVED, this Board abandons as part of the secondary system of state highways the portion of Woods End Road identified by the sketch to be abandoned, pursuant to §33.1-155, Code of Virginia; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. AND BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commonwealth Transportation Commissioner certify, in writing, that the portion of Woods End Road (Route 1137) hereby abandoned is no longer deemed necessary for uses of the secondary system of state highways pursuant to Section 33.1-154 of the Code of Virginia. Ayes: McHale, Humphrey, Warren, Barber, and Miller. Nays: None. Certified By: Lisa Elko Clerk to the Board of Supervisors 175 VICINITY SKETCH CHANGES IN SECONDARY SYSTEM OF STATE HIGHWAYS; WOODS END ROAD AND WALTHALL INDUSTRIAL PARKWAY ?orr Walthall ShOp Ctr Hill Ctr ~lount Minnis Memorial Park Tower HGT$ N iii CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.l.f.3. Subject: Changes in Secondary System of State Highways; Walton Park Road and North Woolridge Road County Administrator's Comments: County Administrator: _~~ Board Action Requested: Staff requests that the Board of Supervisors adopt the attached resolution for changes in the Secondary System of State Highways. Summary of Information: Changes in the Secondary System of State Highways are required as a result of the construction of North Woolridge Road and the relocation of a portion of Walton Park Road. Staff has reviewed this request and recommends approval. District: Midlothian John W. Harmon Title:Riqht of Way Manager Attachments: Yes No CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on JUNE 28, 2000. RESOLUTION WHEREAS, a sketch has been prepared for the Board of Supervisors which depicts the addition and abandonment required in the secondary system of state highways as a result of the construction of the North Woolridge Road Project, which sketch is incorporated herein by reference; and, WHEREAS, the portion of Walton Park Road, State Route 624, identified to be abandoned~ no longer serves a public need; and WHEREAS, the portion of Walton Park Road to be added, and North Woolridge Road have been constructed which serve the same citizens as the portion of Walton Park Road identified to be abandoned. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to add to the secondary system of state highways the portion of Walton Park Road and North Woolridge Road identified by the sketch to be added pursuant to §33.1-229, Code of Virginia; and, BE IT FURTHER RESOLVED, this Board abandons as part of the secondary system of state highways the portion of Walton Park Road identified by the sketch to be abandoned, pursuant to §33.1-155, Code of Virginia; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. AND BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commonwealth Transportation Commissioner certify, in writing, that the portion of Walton Park Road (Route 624) hereby abandoned is no longer deemed necessary for uses of the secondary system of state highways pursuant to Section 33.1-154 of the Code of Virginia. Ayes: McHale, Humphrey, Warren, Barber, and Miller. Nays: None. Certified By: Lisa Elko Clerk to the Board of Supervisors VICINITY SKETCH CHANGES IN SECONDARY SYSTEM OF STATE HIGHWAYS; WALTON PARK ROAD AND NORTH WOOLRIDGE ROAD ~atkins A~tnex ~IAG E iLL Midlothb 1( 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number :8.D. 1.g. Su~ect: Resolution Supporting Access to Riverwalk from 1-95 County Administrator's Comments: County Administrator: Board Action Requested: Adopt a resolution supporting access from 1-95 to the proposed Riverwalk development east of 1-95. Summary oflnformation: Mrs. Humphrey asked staff to prepare a resolution supporting direct access from 1-95 to the proposed Riverwalk development between 1-95 and the James River. Existing access to the Riverwalk development is very limited and will make it very difficult to develop the property for commercial land uses. In addition to providing better access to the Riverwalk development, direct access from 1-95 to the Riverwalk property would also improve access to Port Darling National Park. Recommendation: If the Board wishes to support direct access to the Riverwalk development from 1-95, the attached resolution should be adopted. District: Bermuda Preparer: R.VJohn McCracken Agen 458 Title: Director of Transportation Attachments: Yes --~No WHEREAS, a mixed-use project is planned on the east side of Interstate 95 (I-95) just south of Route 895 (Pocahontas Parkway); WHEREAS, this project is referred to as the Riverwalk Development; WHEREAS, Fort Darling, part of the Richmond National Battlefield Park, is located just south of the proposed Riverwalk Development; WHEREAS, both the Riverwalk Development and Port Darling have limited access; WHEREAS, improved access to the Riverwalk Development and Fort Darling would provide significant benefits to both sites and to Chesterfield County. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors supports direct access from 1-95 to the proposed Riverwalk Development. RIVERWALK ACCESS FROM 1-95 mVERWAI.K DEV B.OPMENT ATTACHMENT A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: June 28, 2000 Item Number: S.D.2. Su~ect: Request for a Permit to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater on September 3, 2000 with Rain Dates of September 4, 2000 or September 9, 2000 County Administrator's Comments: County Administrator: Board Action Requested: Request for a permit to stage a fireworks display at the Woodlake Pavilion/Amphitheater on September 3, 2000 with rain dates of September 4, 2000 or September 9, 2000. Summary of Information: Terry Sheets, Community Manager of the Woodlake Community Association has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater on property owned by The Lakes on 360, Inc. adjacent to the Swift Creek Reservoir on September 3, 2000 with rain dates of September 4, 2000 or September 9, 2000. Mr. W.G. Bulifant, III, of Dominion Fireworks has previously conducted similar displays elsewhere in the County and will personally discharge the fireworks. Fireworks have been displayed in previous years without incident. Ms. Sheets has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000 which names the County as an additional insured. Lt. James R. Picardat of the Fire Prevention Bureau reviewed this fireworks request and indicated that it meets the criteria under the Fire Pr. Dvention Code. Preparer: , _ Title: County Attorney Steven L. Micas 1222:49276.1 Attachments: Yes 7] No Chesterfield Fire Department Fire and Life Safety Division P.O. Box 40 Chesterfield, VA 23832 Phone (804) 748-1426 Fax (804)768-8766 TO: FROM: DATE: SUBJECT: Wendell Roberts, County Atty. Office Lt. J. R~ardat, ext. 7957 May 12, 2000 Fireworks display at Woodlake N,4 Y 2000 t%ceived Off~ce O{ The Count?, Attorney Ches,erfield, Va. Enclosed is the application from Woodlake Community Assoc. for a firewoks display on Labor Day. This is the same site as last year, everything is in order and the location is good. If you have any questions let me know. 15:85 ~-C~ecte~'i~ld Fire Prev. ~-- I 884 ?~8 87t5~ ~.03/04 Application for Fireworks Display (Print or Type Ail Information) DateofApplication: ~,~' ~ ~Y~ .'' ' ) /'~ .~J I {, - ......... I .... Work PhoneL ~' ~,,~ Hom~ Phone:, P=son Coordinating Fireworks: ,,, (for ~ sponsor) Mailing Address: City.:, Work Phone: Shooters Name: State: , Afl,r Hours: '77 g'- 07 f~- R}-~R-12-2000 15:85 --.Chesterfield Fir-e Pr. eu. ~' 1 884 768 87~6 P.04/'04 Note: 1. Date: Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. Include a site drawing noting discharge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Remm application to: Chesterfield Fire Department Fire and Life Safety ~/~ P. O. Box 40 Chesterfield, VA 23832 ****************************************************************************** (office use only) Remarks: Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Event Representative:~ Date: TOTAL P. 84 ~8047395157 W.C.A. Che$%er4i~ld Fare P~'ev. 1 80~ ?~8 @76~ Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. Include a site drawing noting discharge site, spectator viewing ~e~, parking, and any nearby' structures. i~1002 P.84/0~ Should you have any questions, call the Fire and L/re Safety Division at 748-1426. 5. Return application to: Chesterfield Fir0 Department Fir~ snd Life S~fety P. O. Box 40 (office use only) Remade: Site suitable for' display pending County Attorney and Board of Supervisors approval. Site unsuitable. Event Repr~entativ¢: Date: TOTRL P.04 fiii A .... CORD ................................................................................................................ · ............... DATE ,MM,DDNY JPRODUCER 440-248-471 I THIS CERTIFICATE IS ISSUED AS A MATTE~' '~F INFORMATION Britton-Gallagher & Assoc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE INSURED 6240 SCM Center Rd. Cleveland, OH 44139-2985 Dominion Fireworks, Inc. P. O. Box 3015 Petersburg VA 23805 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES 6ELOW~ COMPANIES AFFORDING COVERAGE COMPANY A Lexington Insurance Co. COMPANY B Granite State Insurance Co. COMPANY c COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE (MMIDD/YY) DA'i'E (MM/DD/YY) uMrrs 401 4023 3/23/00 3/2 3/01 GENERAL AGGREGATE $ 2000000 GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY __ CLAIMS MACE J XI OCCUR OWNER'S & CONTRACTOR'S PROT AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS GARAGE LLABILR'Y ANY AUTO EXCESS LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM WORKER~ COMPENSATION AND EMPLOYERS' UA~M'rY THE PROPRIETOR/' ~ PARTNERS/EXECUTIVE OFFICERS ARE: OTHER Bind118380 5640993 DESCRIPTION OF OPERATIONSJLOCATIONS/VEHICLESISPEClAL ITEMS DATE: SEPT. 3,2000 RAIN DATE: SEPT.9,2000 LOCATION: GOOSE ISLAND 3/23100 3/23/00 3/23/01 3/23/01 PRODUCTS - COMP/OP AGG $ 2000000 PERSONAL & ADV INJURY $ 1000000 EACH OCCURRENCE $ 1000000 FIRE DAMAGE (Any one fire} $ 50000 MED EXP (Any one person} COMBINED SINGLE UMIT $ 100,0000 BODILY INJURY {Per person) $' BODILY INJURY (Per accident) ~ PROPERTY DAMAGE ~ AUTO ONLY - EA ACCIDENT OTHER THAN AUTO ONLY: EACH ACCIDENT AGGREGATE EACH OCCURRENCE AGGREGATE $ 4000000 WC STATU- OTH- TORY L MITS ER !EL EACH ACCIDENT EL DISEASE - POLICY LIMIT EL DISEASE - EA EMPLOYEE ADDITIONAL INSURED: CHESTERFIELD COUNTY, VIRGINIA #2 EAST WEST PARTNERS OF VIRGINIA WOODLAKE COMMUNITY ASSOCIATION 14900 LAKE BLUFF PARKWAY HIDLOTHIAN, VA. 23112 I 4000000 SHOULD ANY OF THE ABOVE DESCRI[BED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING COMPANY Will ENDEAVOR TO MAIL 3._~0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDE~NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOT[~N, SHALL~I~SE NO ~/BL~JGATION OR LI~I~ 400 800 16o0 OF VIRGINIA March 29, 1999 Terry Sheets Woodlake Community Association 14900 Lake Bluff Parkway Midlothian, VA 23112 Dear Terry, We have reviewed your request of March 23, 1999 to permit limited clearing of some trees on "Goose Island", and to make this the permanent site for the Labor Day fn-eworks display. We are in agreement with your assessment that this would be asafe place from which to laUnch the fireworks and agree to allow you to use that island for this purpose. We will also allow you to remove the 21 (Plus or minus) pine trees in order to create a clearing large enough to launch the fireworks. We appreciate the wonderful job that you and your staff are doing in Woodlake and recognize this Labor Day activity as one more attempt to keep Woodlake,"THE BEST PLANNED COMMUNITY IN AMERICA". Very Truly Yours, H. Clem Carlisle VIRGINIA 14700 Village Square l'!:~c~/Micllothian, VA 231 !2, S04-739-3800/FAX# 804-739-1567 · COLORADO · WASHINGTON · NORTH CAROLINA · GEORGIA · FLORIDA 193 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS June 28, 2000 AGENDA Item Number: Page .1 of 8.D.3. Subject: School Capital Improvement Program (C~P) Revisions for FY00 County Administrator's Comments: CountyAdministrator: BoardAcfion Requested: The School Board requests the Board of Supervisors to appropriate additional CIP Management Charges in the amount of $20,000 to the School CIP Fund and transfer $650,000 of the School Reserve for Future Capital Projects from Spring Run Elementary project to the Thomas R. Fulghum project. Summary of Information: The scnoo± $oaro approved School Capital I~rovement program year- end revisions for 1999-00 on May 23, 2000. This review included requests that need to be approved by the BOard of Supervisors. A copy of this review that explains the re~ested transfers is attached to this agenda item. The original estimate for operating costs associated with the School CIP supervision was $510,000. This estimate was based on prior year's expenditures; however, salaries, benefits and travel have increased more than anticipated. There is a need to request an additional appropriation of $20,000 of management charges to cover costs in this area through June 30, 2000. The balance in the School Reserve for FUture Capital Projects is $189,787. This review only requests a transfer of $650,000 from Spring Run Elementary to the Thomas R. Fuighum project 'SO the balance in t~ School Reserve for Future capital Projects remains the sr ./~/e. # ~1 ~ .~ Preparer: ~'~"~A, Title: SUperintendent Will~la~-~. ~s~er,/Jr. Attachments: Yes ~-~ No 194 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 28. 2000 Number Budqet and Mana.qement Comments' This item reviews the year-end actions requested for School capital projects by the School Board at their May 23, 2000 meeting. The School Board authorized (within the school capital projects total general obligation bond appropriations) transfer of $700,000 from the near completed L. C. Bird High School project to increase the Thomas Dale High School project by $250,000 and the Manchester High School Specialty Center project by $450,000. The School Board is requesting an appropriation in the amount of $20,000 for the Construction Management function and a transfer of $650,000 from the completed Spring Run Elementary School project to fund renovations at the Thomas R. Fulghum center. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement VIRGINIA: At a regular meeting of the Chesterfield County School Board held Wednesday evening, May 23, 2000, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield County Courthouse Complex PRESENT: Dianne E. Pettitt, Chairman Marshall W. Trammell, Jr., Vice-Chairman Elizabeth B. Davis Lloyd A. Lenhart James R. Schroeder, D.D.S. RESOLUTION WHEREAS, Spring Run Elementary project is near completion and has unused Capital Reserve for School Improvements of approximately $1.3M; and, WHEREAS, additional funding of $650,000 is needed for the Thomas R. Fulghum Center to cover additional renovations at this site; and, WHEREAS, the L. C. Bird High project is almost complete and surplus general obligations bonds of $700,000 are available to transfer for other school needs; and, WHEREAS, the Thomas Dale High project needs additional funding of $250,000 for design and erection of steel; and, WHEREAS, the Manchester Specialty Center has additional funding needs of $450,000 in order to fully fund that project; and, WHEREAS, the school system is experiencing increased costs tbr School CIP management during FY2000; NOW THEREFORE BE IT RESOLVED that on motion of Mr. Trammell, seconded by Dr. Schroeder, the School Board requests the Board of Supervisors to increase anticipated CIP Management Charges by $20,000 for supervision of the School CIP program and approve the transfer of $650,000 of Capital Reserve for School Improvements funds from Spring Run Elementary to the Thomas R. Fulghum Center project. Patricia W~ l}artlan}, Clerl~ ~ 1/711///' William C. Bbsher, Ji., Superintendent 196 CI-[ESTERFIELD COUNTY PUBLIC SCHOOLS ~I-IESTERF~LD, VIRGINIA CCPS MEMORANDUM #54 (2000) TO: FROM: SCHOOL BOARD WILLIAM C. BOSHER, JR. SUPERINTENDENT May 23, 2000 SUBJECT: SCHOOL CAPITAL IMPROVEMENT PROGRAM (CIP) YEAR-END REVIEW PERTINENT INFORMATION On August 24, 1999, the FY2000 Capital lmprovemeni Program (CIP) was presented to the School Board. At that time, the School Board requested a Iransfer from the School Reserve for Future Capital Projects as well as several transfers between prqjects. On February 22, 2000 the mid-year CIP review was presented to the School Board for activity through December 31, 1999. This review provides year-end revisions for the School CIP based on information through April 30. 2000, recommendations for balancing the budget within projected available funding, and several related attachments. Attachment A-I, as described below, is a report of the current financial status by project. Attachment A-2 reflects the reconunendations for changes to the project budgets. Attachment A-3 reflects the status of the CIP if all recommended changes are approved. EVALUATION/ANALYSIS The bond referendum, overwhelmingly approved on November 5, 1996, will yield $174,799,000 for new schools, renovations, and technology and will benefit every school in the county. In addition, $31,310,000 was committed over this six-year perkxl from the CIP Reserve. Any use or revisions made to the School Reserve for Future Capital Projects requires approval from the Board of Supervisors. Projects approved in the bond relh'endum with current appropriations as well as projects added are included in the following CIP analysis, I. CURRENT STATUS Attachment A-1 is a financial schedule delineating the current status (as of April 30, 2000) of the School CIP projects. This schedule includes the beginning budget by project, the changes by project since the begim~ing of this fiscal year, and the current Memo # 54 Page 2 financial status of each project (surplus or deficit). 'II~e schedule also provides the project status (open or complete) for the same. peritx:l. TBe status reported is as of April 30, 2000. Attachment A reflects an overall projected surplus; however, recommended revisions at this time are discussed belo~ and are included in Attachment A-2. II. RECOMMENDED REVISIONS Spring Run Elementary - This project should be. closed out at June 30, 2001. Currently, there is a balance of approximately $1.3M of Capital Reserve for School Improvements funds in this project. Only a portion of these funds will be needed to complete this project. There is a need to move $650,000 of the Capital Reserve for School Improvements funds from this project, leaving an approximate balance of $650,000 to cover any adjustments that would be needed at this location. L. C. Bird High Renovations - This project is final except for approximately $200,000 of computer equipment that needs to be trrdered. There is surplus of $700,000 that needs to be moved from this project to cover needs at Thomas Dale and the Manchester Specialty Center. Thomas Dale High Renovations - An aclditio~ml $250,000 is required to fully restore the furniture and equipment budget that was used to fund the change order for design and erection of steel previously approved by the Board. General obligation bond funds can be transferred from the L. C. Bird High School project to cover this need. Specialty Centers at Manchester -The total, estimated cost for this project is $2,295,220. This project currently has a budget of $173,210 that includes proffered funds. The FY2001 plan includes $145,643 of addilional proffered funds plus $1,526,367 of State funding. The deficit balance of $450.{'101} can be funded from unused general obligation bonds in the L. C. Bird project, Thomas R. Fulghum Center - Approximately $650,000 is needed at the Center for several projects. Renovations are needed to meet the requirements of the fire marshal related to exiting the building. Additional ~fffices are being constructed and current space renovated to house Instructional Tectmology, hfformation Systems, the broadcast studio and the Technology Training Center. Capital Reserve for School Improvements funding of $650,000 is available to be transferred from the Spring Run Elementary project. Supervision and Contingency - The original ~timate for operating costs associated with the School CIP were $510,00t3 for FY2000. This estimate was based on prior year's expenditures; however, salaries, benefits and travel have increased more than anticipated. There is a need to request an additional $20,000 of management charges to cover costs in this area through June 30, 2000. Memo # 54 Page 3 III. IMPACT OF THE RECOMMENDEI) REVISI()NS Attachment A-3 reflects the revised status of the current CIP projects. The current balance in the School Reserve for Future Capital Projects is $189,787. RECOMMENDED ACTION The Superintendent recommends that the School Board: approve the resolution at Attachment B requesting the Board of Supervisors to appropriate $20,000 of CIP Management Charges to tile Schtx)l CIP Fund and transfer funds within existing projects as indicated in this agenda item; and, 2 forward the approved resolution to the Board of Supervisors for their approval; and, 3. authorize the Superintendent to make the needed adjustments within the School CIP fund as determined by the action requested in this agenda item. New Facilities Spring Run Elementary New Elementary #2 New Matoaca High School Thomas R. Fulghum Center Total New Facilities Renovations Bensley Elem Renovations C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations C. C. Wells Elem. Renovations Chester Middle Renovations L. C. Bird High Renovations Clover Hill Renovations Manchester HS Specialty Center Meadowbrook HS Renovations Monacan HS Specialty Center Thomas Dale High Renovations Technical Center Renovations Total Renovations ,Supervision/Debt/Other Supervision & Contingency Financial/Human Resources System School CIP Debt Transfer School Maintenance Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL C.IP PROJECTS CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL ClP PROJECT REPORT CURRENT STATUS (as of April 30, 2000) Beginning Current Revised Needs Surplus .FYO0 audRet audclet (a) Bud.qet (a+b) ~'Deficit) 13,045,813 13,045,813 12,395,813 650,000 710,437 710,437 710,437 0 6,906,700 6,731,700 (a) 6,731,700 0 2,0031015 _2~103,015 2,753,015 (650,000) 22,665,965 22,590,965 22,590,965 0 4,020,000 4,083,800 4,083,800 0 300,000 300,000 300,000 0 300,000 300,000 300,000 0 3,896,519 3,896,519 3,896,519 0 8,125,341 8,125,341 8,125,341 0 12,182,390 12,182,390 11,482,390 700,000 2,800,000 2,800,000 2,800,000 0 1,607,729 173,210 (b) 623,210 (450,000) 28,890,497 27,065,497 (a) 27,065,497 0 1,032,800 936,209 (b) 936,209 0 31,592,455 33,120,272 (b) 33,370,272 (250,000) 71100,000 _7,100,000 7,100,000 0 101,847,731 100,083,238 100,083,238 (~) 6,629,182 6,633,023 6,653,023 (20,000) 120,000 120,000 120,000 0 6,664,737 6,664,737 6,664,737 0 6,331,903 10,139,603 (c) 10,139,603 0 12,5431415 .!_6,543,415 (c) 16,5431415 0 32,289,237 40 100 778 40,120,778 (20,000) $156,802,933 $162,774,980 $162,794,981 ($20,000) Attachment A-1 Memo #54 Status In progress In progress In progress In progress In progress Delayed Delayed In progress In progress In progress In progress New project In progress New project In progress In progress In progress New project In progress In progress In progress (a) Funds borrowed in FYg9 relurned lrom Ne~ Matoaca to Meadowbrook ($175,O00). (b) 1st Quarler Review revised allocalion el State CIP lunds: Reduce Manchester Specialty (1,434.519), reduce Monacan Specialty ($96,591), and increase Thomas Dale $1,531.110. (c) Budget increased $5.807.700 by BOS 9;8,'99 from ClP Reserve ($3.807,700 to major maintenance arid $2,000,0OO to Technology), 199 New Facilities Spring Run Elementary New Elementary #2 New Matoaca High School Thomas R. Fulghum Center Total New Facilities Renovations Bensley Elem Renovations C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations C. C. Wells Elem. Renovations Chester Middle Renovations L. C. Bird High Renovations Clover Hill Renovations Manchester HS Specialty Center Meadowbrook HS Renovations Monacan HS Specialty Center Thomas Dale High Renovations Technical Center Renovations Total Renovations Supervision/Debt/Other Supervision & Contingency Financial/Human Resources System School CIP Debt Transfer School Maintenance Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL ClP PROJECTS CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT RECOMMENDED REVISIONS 1996 GO 1996 GO CIP ,Other Bonds ,I, nterest Reserve Revenue (650,000) 650,000 0 0 0 (700,0OO) 450,000 250,000 0 0 0 0 20,000 2 2 ~ $o $o $o 20,000 $20,0O0 Attachment A-2 Memo #54 Total Revisions (650,000) 0 0 650,000 0 0 0 0 0 0 (700,000) 0 450,000 0 0 250,000 0 0 20,000 0 0 0 0 20,000 $20,000 .00 New Facilities Spring Run Elementary New Elementary #2 New Matoaca High School Thomas R. Fulghum Center Total New Facilities .,R, enovations Bensley Elem Renovations C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations C. C. Wells Elem. Renovations Chester Middle Renovations L. C. Bird High Renovations Clover Hill Renovations Manchester HS Specialty Center Meadowbrook HS Renovations Monacan HS Specialty Center Thomas Dale High Renovations Technical Center Renovations Total Renovations Supervision/Debt/Other Supervision & Contingency Financial/Human Resources System School CIP Debt Transfer School Maintenance Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL CIP PROJECTS Attachment A-3 Memo #54 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT EFFECT OF RECOMMENDED REVISIONS Revised Budget Surplus w/Adiustments ,[Deficit) 12,395,813 0 710,437 0 6,731,700 0 21753,015 O 22,590,965 0 4,083,800 0 300,000 0 300,000 0 3,896,519 0 8,125,341 0 11,482,390 0 2,800,000 0 623,210 (0) 27,065,497 0 936,209 0 33,370,272 0 7,100,000 0 100,083,238 (~) 6,653,023 (0) 120.000 0 6,664,737 0 1 O, 139,603 0 16,543,415 O .4..0,120,778 $162,794,980 $0 ;.?,O1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 June 28, 2000 Item Number: Subject: Extension of Advance to the Chesterfield Health Center Commission County Administrator's Comments: County Administrator: Board Action Requested: Approve the extension of the $700,000 advance to the Chesterfield Health Center Commission from a repayment date of August 1, 2000 to January 15, 2001. Summary of Information: On January 26, 2000 the Board approved an advance of $700,000 to the Chesterfield Health Center Commission to cover cash shortfalls related to the construction project. At that time the repayment date was projected to be August 1, 2000. Staff has been advised that while completion of the complex is progressing, repayment of the $700,000 in full is not expected until January 15, 2001. The Health Center Commission is projecting partial repayments to the County beginning in August, 2000. The advance in January was the result of a request from the Chesterfield Health Center Commission for assistance in meeting cash flow requirements in connection with construction/renovation of the new facility. The shortages were due to several unanticipated expenses and were expected to be rectified within six months. The Health Prepar ..'~~==-~/--J d?f_~,c~4..~4..c~2~i{ie~ Deputy Cty Administrator, Human Services Bradford S. Hammer Attachments: ~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(~ Date: June 28.2000 Item Numb~l~; Summary of Information (cont.): Center Commission staff have indicated that while progress is being made, repayment of the loan is contingent upon successful completion of the Apartment Complex units, reaching an occupancy level in line with projections, an increase in capital rates established by the Virginia Department of Medical Assistance, and a favorable outcome on the settlement with W.M. Schlosser (contractor). When financing for the new facility was approved in 1996, the County agreed to a line of credit not to exceed $1.@ million to assist the Health Center Commission in maintaining a 30 day operational cash balance. Z03 Meeting Date: Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 28, 2000 Contract Award for the Route 360 Eastbound Lanes at Commonwealth Centre Parkway County Administrator's Comments: County Admin istrator: Board Action Requested: Page 1 of 2 Item Number: 8.D.5 Award a contract for the Route 360 eastbound lanes at Commonwealth Centre Parkway. Summary oflnformation: A condition of zoning for the Commonwealth Centre property required the developer to provide the County with $550,000 for the construction of additional eastbound lanes on Route 360 at Commonwealth Centre Parkway. Bids for the construction of the lanes were received by the County on June 12, 2000. APAC, Virginia submitted the low bid of $143,000. The bid is approximately nine percent lower than the engineer's estimate for the project. Recommendation: Staff recommends the Board authorize the award of the construction contract to APAC, Virginia for the Route 360 eastbound lanes at Commonwealth Centre Parkway· District: Matoaca Preparer: ~~[~ Title: · J. McCracken Agen4 5 7 Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 28. 2000 Number Bud_qet and Mana.qement Comments: This item requests award of a contract in the amount of $t43,000 for construction of eastbound lanes at Commonwealth Centre Parkway. This project is completely funded with developer contributions and sufficient funds exist to award this construction contract. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Management ROUTE 360 EASTBOUND LANES AT COMMONWEALTH CENTRE JUNE 12, 2000 BID RESULTS CONTRACTOR TOTAL BID APAC, Virginia $143,000 Shoosmith Brothers $199,405 PROJECT CONSTRUCTION BUDGET Preliminary Engineering $45,000 Right.~of_Way ....... $15,000 Utility Relocation $5,000 Bid $143,000 Construction Contingency $311,400 Construction Administration $5,600 Construction Engineering $25,000 Total $550,000 APPROPRIATIONS 6/23/99 APPROPRIATION $250,000 DEVELOPER CONTRIBUTION ... 5/24/00 APPROPRIATION $300,000 DEVELOPER CONTRIBUTION Total $550,000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 28, 2000 Item Number: 8.D.6. Subject: Write off Uncollectible Accounts Receivable County Administrator's Comments: County Administrator: Board Action Requested: Approval of the request to write-off uncollectible accounts receivable totaling $837,536.03. Summary of Information: Staff requests approval from the Board of Supervisors to write off accounts totaling $ 837,536.03. On March 11, 1993, the County adopted Administrative Policy 400-50, creating a comprehensive and standardized debt collection procedure for County departments. Current delinquent accounts are referred to the Debt Collection Division of the Treasurer's Office (DCD), which pursues collection through its own efforts, private collection agencies, or the County's Attorney's Office. When a debt is deemed uncollectible after efforts to collect have failed, the Treasurer's Office, the County Attorney's Office, and the Accounting Department jointly determine what debt should be written off, subject to the approval of the Board of Supervisors. If delinquent funds are recouped after the accounts are written off by Accounting, the revenue collected, minus the private collector's commission, if any, will be recorded in the accounting records as "miscellaneous revenue." Preparer: /.~ ~e$ .J~L. Stegma~r Title: Deputy County Administrator Attachments: -~ Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information (Continued) The $837,536,03 write-off requested this year includes: Accounting - $11,492.26 Accounting creates no debt; it performs billing and collection functions for other County departments. This debt represents billings from such things as damage to water meters, animal control charges and weed removal charges. DCD has exhausted its collection efforts. Building Inspection - $ 2,530.00 This debt represents uncollectible re-inspection fees. exhausted its collection efforts. DCD has o Central Library - $ 55,295.32 This debt represents uncollectible charges for books and materials that were not returned to the library. DCD has exhausted its collection efforts. o General Services - $ 228.00 This debt represents uncollectible billings to customers for leaf pick-up. DCD has exhausted its collection efforts. MH/MR/SA - $ 202,616.59 This debt represents accounts that have been through the Treasurer's DCD process and all collection efforts have been unsuccessful. These accounts are over the three year statutory collection period or have been referred to the collection agency and declared uncollectible. Police - $ 6,228.65 This debt represents uncollectible charges for false alarms. The accounts are from commercial establishments that are no longer in business or individuals that cannot be located. DCD has exhausted its collection efforts. School Board Finance - $ 10,213.37 This debt represents uncollectible funds for returned checks and rental of school facilities. DCD has exhausted its collection efforts. Utilities - $235,475.44 This debt includes the uncollected consumer accounts of $173,288,94. The delinquent accounts represent .5% (the industry standard) of the total annual billings of the department. DCD has exhausted its collection efforts. The remaining $62,186.50 represents a single Sewer Development District assessment write-off, not referable to DCD, which was designated as a Conservation Easement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information (Continued) Risk Management - $313,456.40 Of the $313,456.40 Risk Management write-off, $278,243.51 represents debt owed by two minors for damaging County property in 1993. The minors filed for bankruptcy when suit was filed in civil court. The remainder is either beyond statute of limitations, belongs to incarcerated individuals, or belongs to individuals that cannot be located. DCD and Risk Management have exhausted their collection efforts. The Board of Supervisors approved a write-off of $268,547.58 in 1999. Risk Management and Utilities (proprietary funds) and MH/MR/SA (general fund) account for approximately $436,400 and $190,600 respectively of the increase in the write-offs from 1999 as outlined above. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 28, 2000 Item Number: $.D.7.a. Subject: Set Public Hearing for Relocation of Central Absentee Voter Precinct County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for July 26, 2000 to consider the attached ordinance moving the central absentee voter election precinct from the Old Historic Chesterfield Courthouse to the Office of the General Registrar. Summary of Information: State law requires localities to maintain a central absentee voter election precinct where absentee ballots are received, counted and recorded on election day. Currently, the Registrar uses the Old Historic Courthouse for the central absentee voter election precinct. However, since the Circuit Court is using the Old Courthouse again, the central absentee precinct needs to be moved. The Registrar has sufficient space in his new office for the central absentee voter election precinct, so he is proposing to move the ce ~1 absentee voter election precinct there. Preparer: \9"~'~-~"m,.~ Mica~- Title: County Attorney 0505:49624.1 (49623.1) Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 In accordance with federal law, the United States Department of Justice ("DOJ") must approve the relocation of the central absentee voter election precinct before the change can be implemented. DOJ has sixty days after the change is submitted to them to approve the change. If the Board approves the ordinance in July, staff will submit the change to DOJ promptly so that they can pre-clear the move in September or early October. This will provide sufficient time to implement the change before this November's election. 0505:49624.1 (49623.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 7-1 RELATING TO CENTRAL ABSENTEE VOTER PRECINCT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 7-1 of the Code qf the Count_ of Chester_field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 7-1. Central absentee voter precinct--Established. There is hereby established a central absentee voter election precinct in the first floor ,~,~,l~,,,,., .... · ~.,. ,., .......... ,~ ~.,, .... ~,,~,,~ ...... .~ '-' ..... ~" ...........s Office of the General Registrar, 9848 Lori Road for the purpose of receiving, counting and recording all absentee ballots that are cast in all elections within the county. The central absentee voter election precinct shall receive, count and record all absentee ballots in accordance with the requirements of Code of Virginia, § 24.2-712, and all other state laws. (2.) That this ordinance shall become effective immediately upon adoption. 0505:49623.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: June 28, 2000 Item Number: 8.D.7.b. Subject: Set a Public Hearing for July 26, 2000 to consider approval of a "No-Wake" Zone for a Portion of Lake Chesdin County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for July 26, 2000 to consider approval of an application to establish a "No-Wake" zone for a portion of Lake Chesdin. Summary_ of Information: Last year the County adopted an ordinance that permits the Board of Supervisors to review and approve citizen requests for "No-Wake" zones in Lake Chesdin, with the State Department of Game and Inland Fisheries having final approval authority. Any person requesting the establishment of such a zone bears all costs associated with creation of the zone and the maintenance of the required buoys. Before the state can approve a "No-Wake" zone, the affected locality must hold a public hearing and forward the application to Game and Inland Fisheries. Residents in the Eagles Cove Subdivision have requested permission to apply to the Department to establish a "No-Wake" zone on Lake Chesdin. (See attached letter and map). Ail of Lake Chesdin is within Chesterfield County. Staff~ecomme~a~s setting a public hearing for July 26, c°nsiCr~~?~~~blish a "No-Wake" zone. Preparer: ~.,~,,,[/v '--'k/k/ ~/ '-"-"' Title: County Attorney ~tev~n L. Micas 2014:49612. l 2000 to Attachments: Yes ~-~ No May 31, 2000 Mr. Lane B. Ramsey County Administrator P.O. Box 40 Chesterfield, Virginia 23832 Dear Mr. Ramsey, We write with a request to install "No Wake" buoys on the inlet bordering our property on Lake Chesdin. This property is in the Eagle Cove Subdivision, in the Matoaca Magisterial District of Chesterfield County, Virginia. This is a joint request from land owners who border the body of water, including: the Hansons, 20221 Eagle Cove Ct., the Heralds, 20219 Eagle Cove Ct., the Gaillards, 20213 Eagle Cove Ct., and the Thomasons, 20222 Talon Point Dr. We make the request according to the rules of the Commonwealth of Virginia, Department of Game and Inland Fisheries, Code of Virginia, Section 29.1-744. Local Regulation; application for placement of "No Wake" buoys, etc. We formally request from the Chesterfield County Board of Supervisors, a variance allowing us to place "No Wake" buoys on this body of water for several reasons. One, we want to create a safe atmosphere in this inlet for the enjoyment of swimming, two, to reduce damage to the boats we have moored on our property, and three, to prevent further erosion damage to our property. Thank you for your consideration of our request. We have attached the applicable paperwork required by the Commonwealth of Virginia, Department of Game and Inland Fisheries. If you need additional information, please contact Ms. Terry Hanson at 804-590-3029. Sincerely, The Hansons The Heralds attachments COMMONWEALTH OF VIRGINIA DEPARTMENT OF GAME AND INLAND FISHERIES Application for Establishment of Regulatory Markers on Public Waters of Virginia DateofApplication May 31, 2000 Proposed Date of Installation APPLICANT 1. Name of Political Subdivision or Agency Chesterfield County, Virginia Telephone Number (804) 590-3029 2. Name and address of individual to be responsible for installation and maintenance Ms. Terry Hanson Daytime Telephone Number ( 804 ) 274-4111 20221 Eagle Cove Court Matoaca, Va. 23803 NECESSITY OF REASON FOR REQUESTED MARKERS 1. Attach a letter, with two signed copies, addressed to Boating Coordinator, Department of Game and Inland Fisheries, Box 11104, Richmond, VA 23230, explaining conditions which make such markers necessary. 2. Political subdivision - attached three copies of public notice and proposed regulation or ordinance, which has been issued prior to this application. Co LOCATION OF MARKERS - Body of Water Lake Chesdin County Chesterfield 1. Attach three copies of a map, chart section, or drawing to a scale which will readily depict the proposed zoned area to its surroundings showing the location of each marker to be placed in the water and its relation to nearby channels and water patterns. Have inset or attachment showing type of marker to be used at each location. Latitude Longitude MARKERS - Type and Number of Markers 1. All markers must conform to specifications as listed in Rules for Establishment of Uniform Regulatory Markers. State below names of manufacturer of commercial markers that will be used, or, if obtained otherwise, indicate source. CERTIFICATION The applicant hereby agrees and certifies that all markers authorized by the Department will be installed and maintained at no expense to the Department; that all such markers will conform to the specifications, standards and conditions as set forth in "Rules for Establishment of State Uniform Regulatory Markers on Public Waters of Virginia" and may be inspected at any time, without prior notice, by authorized personnel. Should markers not be maintained in satisfactory condition, the Department may order them removed at no expense to the Department. The applicant agrees that the Department of Game and Inland Fisheries will not be held liable with respect to any and all claims that may result from the installation and maintenance of such markers and the marking of any waters does not convey any exclusive privileges. INSTRUCTIONS: Complete four copies. Mail three copies with supporting documents to: Law Enforcement Boating Coordinator, Department of Game and Inland Fisheries, Box 11104, Richmond, VA 23230 ~ ~ Cou' No Wake Buo~ Request ~._~_ %"%" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 28, 2000 Item Number: 8.D.7.c. Subject: Set Public Hearing to Consider a Code Amendment Relating to Off-Track Betting Facilities in Agricultural, Commercial and Industrial Districts County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for July 26, 2000, to consider a Zoning Ordinance Amendment to define off-track betting facilities and to classify the use as a Conditional Use in certain zoning districts. Summary_ of Information' On June 20, 2000, the Planning Commission held a public hearing to consider Zoning Ordinance Amendments which would define off-track betting facilities and classify the use as a Conditional Use in commercial districts. The Planning Commission recommends adoption of the amendments to Sections 19-301, which would define off track facilities, and Section 19-175, which permits such uses as a conditional use in a C-5 District (Attachment 1). Because uses permitted as a conditional use in C-5 Districts are automatically permitted as conditional uses in A and I Districts, the Commission also initiated a second possible amendment and set July 18, for a public hearing (Attachment 2). Staff will advertise the attached amendments giving the Board the flexibility to decide which districts (A, C-3, C-4, C-5, I-l, I-2 or I-3) the uses would be permitted by Conditional Use. Preparer: Title: Director of Planning C/DATA/AGENDA/2000/JUNE2800.2/GOK Attachments: Yes ~'] No ATTACHMENT 1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-301, 19-161, 19-168 AND 19-175 RELATING TO OFF TRACK BETTING FACILITIES BE IT ODAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-301, 19-161, 19-168 and 19-175 of the Code Of the Coun~ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Off.track betting facility: a facility that broadcasts the audio or video portion, or both, of horse races from a licensed horse racetrack or offtrack betting facility by satellite communication devices, television cables, telephone lines, or any other means for the purpose of conducting wagering on those races. Sec. 19-161. Conditional uses. The following uses may be allowed by conditional use in the C~3 District, subject to the provisions of section 19-13: (a) Any conditional use allowed in the C-2 District, unless previously permitted in this district. .(~ Off. track betting facilities. (c) Computer controlled variable message electronic signs. (bd) Subject to the following requirements, other uses which are not specifically enumerated in this chapter and which are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director ofplarming shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. Sec. 19-168. Conditional uses. The following uses may be allowed by conditional use in the C-4 District, subject to the provisions of section 19-13: (a) Any conditional use allowed in the C-3 District, unless previously permitted in the C-4 District. (b) Airports. (c) Exposition buildings or centers. (d) Stadiums or arenas. (e) Truck terminals. LQ off' track betting facilities. (fg) Subject to the following requirements, other uses which are not specifically enumerated in this chapter and which are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configurations of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. Sec. 19-175. Conditional uses. The following uses may be allowed by conditional use in the C-5 District, subject to the provisions of section 19-13: (a) Any conditional use allowed in the C-3 District, unless previously permitted in the C-5 District. (b) Adult bookstores/videostores. (c) Adult mini-motion picture theaters. 2014:49376.1 2 (d) (e) (0 (g) (h) (i) O) (k) Adult motion picture theaters. Bondsman. Check cashing establishment. Motor vehicle consignment lots. Occult sciences (includes fortune tellers, palmists, astrologists, numerologists, clairvoyant, craniologist, phrenologist, card readers, spiritual readers, tea leaf readers, prophets and psychics). Outdoor flea market. Pawnbroker. Travel trailer parks. Offtrack betting facilities. Subject to the following requirements, other uses which are not specifically enumerated in this chapter a~d which are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. (2) That this ordinance shall become effective immediately upon adoption. 2014:49376.1 3 · ~ ATTACHMENT 2 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-126, 19-183, 19-190 and 19-197 RELATING TO OFF TRACK BETTING FACILITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-126, 19-183, 19-190 and 19-197 of the Code of the CounW of Chesterfield 1997, as amended, is amended and re-enacted to read as follow~: Sec. 19-126. Conditional uses. The following uses may be allowed by conditional use in the A District, subject to the provisions of section 19-13: 000 (g) Any permitted or conditional use allowed in the C-5 or I-3 Districts other than halfwav houses and off.track betting facilities. OOO Sec. 19-183. Conditional uses. The following uses may be allowed by conditional use in the I-1 District, subject to the provisions of section 19-13: (a) Any permitted use or conditional use allowed in the C-3 District other than off.track betting facilities unless otherwise permitted in the I-1 District. Sec. 19-190. Conditional uses. The following uses may be allowed by conditional use in the 1-2 District, subject to the provisions of section 19-13: O00 (b) Any use permitted by right or with certain restrictions or by conditional use in the C-5 District other than off.track betting facilities, unless otherwise permitted in the I-2 District. OOO Sec. 19-197. Conditional uses. The following uses may be allowed by conditional use in the I-3 District, subject to the provisions of section 19-13: (a) Any conditional use allowed in the I-2 District7 other than offtrack betting facilities, unless otherwise permitted in the I-3 District. ooo (2) That this ordinance shall become effective immediately upon adoption. 2014:49716.1 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 28, 2000 Item Number: 8.D.8. Subject: Initiate An Application for Rezoning with Development to Permit Use and Bulk Exceptions a Conditional Use Planned County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for rezoning from Agricultural (A) to Neighborhood Business (C-2) , Corporate Office (0-2) Residential (R-12) with Conditional Use Planned Development on those tracts plus an existing zoned Neighborhood BUsiness (C-2) tract on property located at 13924 and 13934 Hull Street Road (Tax ID 725-672-Part of 1175 and 726-672-Part of 1039). Further, to appoint Thomas E. Jacobson, Director of Planning as agent to represent the Board of Supervisors in this application process. Summary. of Information: Mr. Warren, Clover Hill Supervisor, requests that the Board of Supervisors initiate an application for rezoning of approximately thirty-two (32) acres to permit a mixed use development including commercial, office and single family residential uses. This large tract rezoning will encourage access and regional water quality improvements, which will not result from privately initiated piecemeal rezonings. Preparer Thomas E. Jac-~p~'n Title: Director of Planning C: DATA/AGENDA/2000/JUNE 2800 . 1 Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISOR8 AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.9. Subject: Contractual Agreement with Youth Matters County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to sign the agreement with Youth Matters subject to approval by the County Attorney. Summary of Information: Youth Matters is an initiative of the Greater Richmond of Commerce, funded by the Robert Wood Johnson Foundation. Their priorities are to help youth reach their full potential by improving educational achievement, developing stronger families, and encouraging stronger neighborhoods. This agreement will provide $20,000 for the calendar year 2000 to match $20,000 funded by the general funds to expand services at the Dupont Square Learning Center and other locations within targeted areas. These programs are being coordinated by the Extension Service. The County's share of the funding is included in the FY01 Budget. Attachments: Yes ~-~ No Title: Unit Director f~ATTEP,~. YM ACCOUNT CODE: 6015-FY2000 PROGRAM: Strengthening Communities AGREEMENT This Agreement is made between Metropolitan Business Foundation, fiscal agent for Youth Matters (YM) a Greater Richmond Chamber of Commerce initiative (collectively "Youth Matters"), and County of Chesterfield, Virginia ("County") for the Community Capacity Building Project (see Attachment 1). SCOPE OF WORK A. The County will: 1. Establish and support a position of Community Liaison to facilitate the coordination of services between targeted neighborhoods in the County and local government, business, and community partners. 2. Develop and utilize a community needs assessment to identify assets and needs in the community. 3. Facilitate the delivery of services to targeted communities as determined jointly by the County and Youth Matters. 4. Meet regularly with Youth Matters staff to assess the progress of programs initiated under this Agreement. Provide regularly written reports to Youth Matters that include: · The number of youth served by programs initiated under this Agreement · The number of volunteers involved in programs initiated under this Agreement · The number of families involved in programs initiated under this Agreement and Other information as mutually agreed to by the County and Youth Matters Youth Matters will provide the County: · staff support to the Community Liaison position · mileage reimbursement for travel to project related meetings · leadership and community asset building training SCHEDULE OF SERVICES The work will begin January 1,2000 and end December 31, 2000. COMPENSATION In exchange for services rendered under this Agreement, Youth Matters agrees to pay the County the amount of ~20,000. Payments shall be paid the County in two installments as follows: Amount Due Date Condition $10,000 Upon signing of Agreement $10,000 July 1, 2000 Upon receipt of written report $20,000 TOTAL The estimated budget is attached to this contract as Attachment 2. CONFIDENTIALITY The County shall exercise all appropriate steps on behalf of itself and its agents to safeguard the confidentiality of all information disclosed by, and work undertaken on behalf of Youth Matters and shall neither use nor disclose such information except as permitted or required by applicable law. I:\Youth Matters~ACCOUNTING & PROGRESS REPORTS & PROPOSALS~Agreements\Strengthening Communities Families\County of Chesterfield Virginia FY20OO.DOC Page I of 1 CANCELLATION The terms of this contract remain in effect through December of the year 2000. Youth Matters or The County may terminate this Agreement for non compliance with seven (7) days written notice, provided the non-compliant party has been given a minimum of 30 days to address identified deficiencies. CONSTRUCTION This Agreement shall be construed and enforced in accordance with the laws of the Commonwealth of Virginia. ENTIRE AGREEMENT This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior verbal or written communications or negotiations between the parties concerning the matters contained herein. This Agreement may be altered, modified or supplemented hereafter only in writing signed by both parties hereto. THE M:~NESS FOUND A: I://~/ · . / ')"//__&'~ Robert Anderson / Executive Director 54-0356742 201 E. Franklin Street Richmond, VA 23241 (804) 783-9305 Signature/Date Printed Name, Title Tax Identification Number Mailing Address & Phone Number COUNTY OF CHESTERFIELD, VIRGINIA / Signature/Date Printed Name, Title Tax Identification Number Mailing Address & Phone Number A?CZED BY YOUTH MATTERS · /y Veronica Templeton / Executive Director Attachment 1: Program Fact Sheet Attachment 2: Budget Signature/Date Printed Name, Title h\Youth Matters~ACCOUNTING & PROGRESS REPORTS & PROPOSALS~Agreements\Strengthening Communities Families\County of Chesterfield Virginia FY2000.DOC Page 2 of 2 Attachment 2 BUDGET 50/50 Match County Van $ 400 Education Support 700 Office Supplies 400 Salary & Benefits & FICA 36,500 Contract Transportion 600 Fees & admissions 600 Milleage 800 Total $40,000.00 h\Youth Matters/ACCOUNTING & PROGRESS REPORTS & PROPOSALS~Agreements\Strengthening Communities Families\County of Chesterfield Virginia FY2000.DOC Page 3 of 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: June 28, 2000 Item Number: S.D.IO. Subject: Award of a Construction Contract to Kenbridge Construction Company in the Amount of $1,869,000 for the Renovation of Existing Shell Space Into Two New Courtrooms in the Circuit Court Building County Administrator's Comments: County Administrator: '%~/~'~"~ Board Action Requested: Authorize the County Administrator to execute a construction contract with Kenbridge Construction Company in the amount of $1,869,000 for the renovation of existing shell space into two new courtrooms in the Circuit Court building. Summary oflnformation:when the existing courts building was constructed in 1989/90, space was reserved for two courtrooms to be completed upon appointment of the fifth judge. This project will complete those courtrooms(one for the Circuit Court and one for the General District Court). In addition, the prisoner tunnel to the elevator in the garage will be completed as well as a small refuge area for emergency egress. Also included is all of the appropriate security equipment for the new courtrooms. Kenbridge was the low bidder out of four. Preparer: / L ~-~-~.~.itle: Director, Department of General Service,~ ~rancis ~ Pitaro Attachments' Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 28. 2000 Number Bud_clet and Mana.qement Comments: This item requests the approval of a construction contract for renovating the existing Circuit Courts Building. Project funding was approved with adoption of the FY2001 Capital Improvement Program. Accordingly, the appropriation will be effective and project funds available on July 1, 2000. The Board should note that staff intends to receive bids for an associated parking lot expansion for this courthouse this September. Staff anticipates having to identify a funding source for the parking lot at that time and bring forward an item for consideration. The requested amount could be anywhere from $350,000 to $500,000. Rebecca T. Dickson Title: Director, Budget & Management Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 28, 2000 Page Item Number: Su~ect: Award of a Construction Contract to Brooks and Company General Contractors Incorporated in the Amount of $813,700 and Authorization to Transfer Funds for the Construction of the Small Arms Range County Administrator's Comments: County Administrator: Board Action Requested: To authorize the county administrator to execute a construction contract with Brooks and Company General Contractors Incorporated in the amount of $813,700 and the transfer of $300,000 from the reserve for future capital projects for the construction of the range master's and training buildings located at the Public Safety Training Facility in Enon. Summary oflnformation: Brooks and Company General Contractors Incorporated submitted the low bid out of two on this project. This price represents the costs for construction of the range master's building of 2000 SF in the amount of $696,700 including the installation of the target system and remaining site work and the training building (an additive alternate) of 960 SF in the amount of $117,000. The thirteen additional protective baffles will be installed by a separate contractor and will be a Board action next month. ~rancls M. Pltaro Attachments' Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Juno 28. 2000 Number Bud_clet and Manaqement Comments: This item requests the approval of a construction contract for the small arms range at the Public Safety Training Center in Enon. Project funding was approved with adoption of the FY2001 Capital Improvement Program. Accordingly, funds approved for FY2001 will be available on July 1, 2000. There are insufficient funds to complete all of the requested work. An additional $300,000 is needed to complete the project, inclusive of the bid alternate. Staff recommends approval of the transfer of $300,000 from the Reserve for Future Capital Projects. With approval of this transfer, the available balance in the Reserve will be $381,327. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.13. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: BERMUDA: Kingston Avenue (Commercial Access) Nairn, Section I CLOVER HILL: Bexley West, Section 5 Sandy Brook Shady Pointe DALE: Stonebridge, Section 5 Stonebridge, Section 6 MATOACA: Forest View, Section 3 Forest View, Section 4 McCormick Woods, Section A Swift Creek Crossing, Section 3 Preparer: Richard M~/l~lcEIfish Title: Director of Environmental Engineering Attachments: Yes [---] No TO: Board of Supervisors FROM: Department of Environnmtal Engineering SUBJECr: State Road Acceptance - KINGSTON AV DISTRICT: BERMUDA MF~ETING DATE: 28 June 2000 ROADS FOR CONSIDERATION: KINGSTON AV Vicinity Map: KINGSTON AV TO: Board of Supervisors FROM: DepOt of Environmental Engineering SUBJECT: State Road Acceptance - NAIRN, SEC. 1 DISTRICT: BERMUDA MEETING DATE: 28 June 2000 ROADS FOR CONSIDERATION: Vicinity Map: NAIRN, SEC. 1 TO: Board of Supervisors FROM~ Depamm~t of Environmental Engineering SUBJECT: State Road Acceptance - BEXI F;Y WEST, SEC. 5 DISTRICT: CLOVER I-III I. MEETING DATE: 28 June 2000 ROADS FOR CONSIDERATION: BEXLEY FARMS CT BEXLEY FARMS DR Vicinity Map: BEXI EY WEST, SEC. 5 TO: Board of Supervisors FROM~ DepOt of Envirornmmt~ Engineering SUBJECT: State Road Acceptance - SANDY BROOK DISTRICT: CLOVER HIlL MEETING DATE: 28 June 2000 ROADS FOR CONSIDERATION: SANDY BROOK LN Vicinity Map: SANDY BROOK ;REE- ' TO: Board of Supe~dsors FROM: Deparm'ent of Environmen~ Engineering SUBJECT: State Road Acceptance - SHADY POINTE DISTRICT: CLOVER HII J. 1VIEEX]NG DATE: 28 June 2000 ROADS FOR CONSIDERATION: SHADY POINIE CI~ Vicinity Map: SHADY POINTE xlqo TO: Board of Supervisors FROI~ Depamrmt of Environmental Engineering SUBJECT: State Road Acceptance - STONEBRIDGE, SEC. 5 DISTRICT: DAI.E MEk-TYING DATE: 28 June 2000 ROADS FOR CONSIDERATION: BRIDGESIDE CT BRIDGESIDE DR BRIDGESIDE PL Vicinity Map: STONEBRIDGE, SEC. 5 TO: Board of Supervisors FROM: Department of Environrmntal Engineering SUBJECT: State Road Acceptance - STONEBRIDGE, SEC. 6 DISTRICT: DAI,E MEETING DATE: 28 June 2000 ROADS FOR CONSIDERATION: GATEBRIDGE CT GATEBRIDGE PL Vicinity Map: STONEBRIDGE, SEC. 6 TO: Board of Supervisors FROM: Departrmnt of Envirommntal Engineering SUBJECT: State Road Acceptance - FOREST VIEW, SEC. 3 DISTRICT: MATOACA MFF;IING DATE: 28 June 2000 ROADS FOR CONSIDERATION: FRYE TR ROI I INGSIDE DR TWISTED OAK DR Vicinity Map: FOREST VIEW, SEC. 3 TO: Board of Supen4sors FROM: Depatm~t of Environmental Engineering SUBJECt: State Road Acceptance - FOREST VIEW, SEC. 4 DISTRICT: MATOACA MF~ETING DATE: 28 June 2000 ROADS FOR CONSIDERATION: ROI I INGSIDE CT TWISTED OAK DR TWISTED OAKTR Vicinity Map: FOREST VIEW, SEC. 4 TO: Board of Supervisors FROM~ Depmmmt of Environmental Engineering SUBJF. LW: State Road Acceptance - MCCORMICK WOODS, SEC. A DISTRICT: MATOACA MEETING DATE: 28 June 2000 ROADS FOR CONSIDERATION: FOX HUNT TL Vicinity Map: MCCORMICK WOODS, SEC. A hr~tuced bv C] ~sterfield Cx~m~tx, Gl~. TO: Board of Supervisors FROM: Depammnt of Environnmtal Engineering SUBJECT: State Road Acceptance - SWIFt CREEK CROSSING, SEC. 3 DISTRICT: MATOACA MF~k-;TING DATE: 28 June 2000 ROADS FOR CONSIDERATION: BEAVER SPRING CT BEAVER SPRING PL BEAVER SPRING RD swwr CROSSING DR Vicinity Map: SWWF CREEK CROSSING, SEC. 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 28, 2000 Item Number: 8.D.]_4. Subject: Approval of Lease Agreement Between Defense Supply Center Richmond (DSCR) and the County of Chesterfield, Virginia for Use of DSCR Property Upon which the County will Construct a Communication Tower County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a contract with the Defense Supply Center Richmond to lease property from DSCR upon which the county will construct a communications tower for the Public Safety Communications System. Summary of Information: The Public Safety Communications Upgrade project will require the use of a tower which would be constructed on DSCR property in order to allow complete communications coverage in that area of the county. The county would lease approximately .23 acre of DSCR property upon which the county would construct the tower at county expense. Staff recommends that the Board of Supervisors authorize the County Administrator to enter a lease agreement with Defense Supply Center Richmond to lease the property upon which the communications tower will be constructed. Preparer: R(~be~. Ea n es,,,~- -,', ~, - Attachments: Yes No Title: Assistant to the County Administrator # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 28, 2000 Item Number: 8.D.15. Subject: Approval of an Agreement Between Chesterfield County and Theatre IV to Produce a Model Adolescent Violence Intervention Program for Chesterfield County Schools County Administrator's Comments: County Administrator: Board Action Requested: Authorize Mr. Ramsey to sign the attached agreement. Summary of Information: The Chesterfield County Domestic Violence Resource Center and Theatre IV applied jointly to the Jenkins Foundation for a grant to help support the research and development for a model adolescent violence intervention program to be produced and performed in Chesterfield County Schools during next year's school year. The Jenkins Foundation awarded $20,000 to the County to support the project. The County and Theatre IV wish to enter into an agreement which will specify the respective responsibilities of the parties in regard to the project and expenditures of the grant funds. Staff recommends that the Board authorize Mr. Ramsey to enter into an agreement with Theatre IV in a form approved by the County Attorney. Preparer: Glen Peterson Title: Program Director for Community Corrections Services 0614:49632.1 Attachments' Yes ~ No AGREEMENT THIS AGREEMENT made as of the __ day of June, 2000, by and between CHESTERFIELD COUNTY ("THE COUNTY"), and THEATRE IV, a not for profit corporation. WHEREAS, THE COUNTY AND THEATRE IV have entered into a partnership to develop and implement a model adolescent violence intervention program ("Project") in Chesterfield County schools during the 2000-01 school year; and WHEREAS, THE JENKINS FOUNDATION has awarded $20,000 to the County to support the research and development phase of the Project ("Grant"); and WHEREAS, THEATRE IV will serve as the fiscal agent for the Grant; and WHEREAS, the parties wish to enter into an agreement to reflect their respective responsibilities with regard to the Grant and the Project. NOW THEREFORE, the parties agree as follows: I. Joint Responsibility: Both parties agree to work cooperatively during the term of this Agreement by doing among other things, the following: A. Creating and conducting monthly meetings with a national and local advisory group; B. Collecting print materials from local advisory group participants; C. Supervising and working with a VCU School of Social Work intern; D. Conducting library and internet research on the issues of adolescent violence, domestic violence, impact of family violence on children and teen dating violence; E. Conducting local focus group meetings to gather input from students, parents and educators; F. Creating an adolescent violence prevention/intervention resource, research and bibliography list; G. Developing a consensus statement summarizing: i. the prevention message that should be communicated to young people to reduce the incidence and impact of violence on middle and high school students; ii. the proposed delivery mechanisms to relay these messages to general school populations; and iii. the 'hot button' issues that polarize public opinion with regard to adolescent violence prevention. H. Compiling a summary of the research and development phase of the Project into a final program report for the Jenkins Foundation. II. Responsibilities of the County: A. The County's Domestic Violence Resource Center ("DVRC") will serve as the Project coordinator; B. DVRC will facilitate creation of the local and national advisory groups; C. DVRC will submit a final narrative program report within thirty (30) days after the completion of the Project to the Jenkins Foundation; III. Responsibilities of Theatre IV.: A. Theatre IV will complete the research and development phase of the Project by September 30, 2000. Theatre IV will serve as the fiscal agent for the Grant. In that capacity, Theatre IV 0614:49246.1 2 ;Z44 will be responsible for maintaining adequate accounting records of the expenditure of funds, and provide to the County and the Jenkins Foundation a final financial report showing expenditures by categories within thirty (30) days after the completion of the Project. C. Theatre IV will use the Grant only for purposes designated in the Grant agreement which is incorporated herein by reference. No funds will be used for any political campaign or to support attempts to influence legislation of any government body. D. Theatre IV shall immediately notify the County if it loses its exemption from federal income tax and return any unexpended funds to the Jenkins Foundation. IV. Amendments This agreement shall not be modified, altered, changed or amended unless in writing and signed by the parties hereto. V. Termination Either party may terminate this Agreement upon the default of the other party if such default goes uncorrected after 3 0 days of written notice of the default. VI. Audit Theatre IV's records related to the administration of the Grant shall be open to inspection and subject to audit and/or reproduction by the County to the extent necessary to evaluate and verify Theatre IV's proper use of the Grant funds. VII. Indemnity Theatre IV shall indemnify and hold the County harmless from any claims arising out of Theatre IV's acts or omissions as fiscal agent for the Grant. 0614:49246.1 3 IN WITNESS WHEREOF, the Chesterfield County and Theatre IV have executed this Agreement as of the date first written above. CHESTERFIELD COUNTY By: Lane B. Ramsey County Administrator THEATRE IV By: Philip Witeway, III Managing Director 0614:49246.1 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 28, 2000 Item Number: 8.D.16. Subject: Lease of Property for Community Corrections Services Day Reporting Center County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve a lease with Krause Road Properties LLC, for office space located at 10111 Krause Road for Community Corrections Services effective July 1, 2000. Rent for the property will be provided from the Community Correction budget. The Board is also requested to authorize the County Administrator to execute the necesssary lease agreement subject to approval as to form by the County Attorney. Summary of Information: The lease covers a period of 36 months for a total of $83,231.76, for two suites beginning July 1, 2000. District: Dale Glen R. Peterson Title: Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 28. 2000 Number Budqet and Management Comments: This item requests the Board approve a three-year lease for office space located on Krause Road for Community Corrections Services. Community Corrections is anticipating an expansion of its programs and services, and consequently, will require additional space. First year rental expenses will be approximately $27,000; the second year will be approximately $27,800 and the third year will be approximately $28,600. The FY2001 adopted budget does not include an appropriation for this additional expense. Staff has been notified by the State that an additional $128,191 has been approved for Community Corrections for FY2001 for substance abuse services and post and pre trial programs. Some of these funds will be used to cover this rent expense in FY2001. FY2002 and beyond will be evaluated during the upcoming budget process. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Management EASEMENT NO. PIN NUMBER : 2000-0114 : 7716617504 OFFICE LEASE THIS LEASE dated ., 2000, by and between KRAUSE ROAD PROPERTIES, L.L.C., hereinafter referred to as "LANDLORD", and COUNTY OF CHESTERFIELD~ VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "TENANT". WITNESSETH: Description of Premises: LANDLORD hereby leases to TENANT the Premises situated in the County of Chesterfield, Virginia, known and described as follows: 10111 Krause Road Suites 200 and 210 Chesterfield, Virginia 23832 hereinafter referred to as the "Premises", shown on exhibits A and B. TERM: For the term of three (3) years commencing on July 1,2000, (the Commencement Date) and ending on June 30, 2003, at 12:00 noon upon the following terms and conditions. 1. Annual Rent: TENANT covenants and agrees to pay LANDLORD all installments of Annual Rent due hereunder in advance, without demand and without offset. Payments shall be made at the Original Address of Landlord or at such place as may be designated by LANDLORD from time to time. Annual Rent shall be due and payable in equal monthly installments in advance on the first day of each. and every month during the Term for the period commencing on the Commencement Date and until the expiration of the Term, as follows: Suite 200 Rental Years: Annual Rent: Monthly Rent: 1 $16,944.00 $1,412.00 2 17,452.32 1,454.36 3 17,975.88 1,497.99 Suite 210 Rental Years: Annual Rent: Monthly Rent: 1 $ 9,984.00 $ 832.00 2 10,283.52 856.96 3 10,592.04 882.67 I:C5A\WPXLEASE~2000-0114.WPD~PS\SF 243 Taxes, Utilities, Heat & Janitorial Service: All real estate taxes, utilities and janitorial services will be provided by LANDLORD. TENANT shall pay all other taxes payable in connection with the use, occupancy, or conduct of its business on any part of Premises. Common Facilities: All Common Facilities shall at all times be subject to the exclusive control and management of LANDLORD, and LANDLORD shall have the right from time to time to establish, modify, and enforce reasonable rules and regulations with respect to all Common Facilities as the LANDLORD shall determine to be advisable with a view to improving the convenience and use thereof by tenants, their officers, agents, employees, and customers. LANDLORD shall have the right to make reasonable changes to or revisions of the Complex and Common Facilities, which will not materially adversely diminish the value of or TENANT's ability to use the Premises. Assignment & Subletting: Notwithstanding any other terms or conditions to the contrary in the Lease, it is understood and agreed that TENANT shall not sublet or assign the Lease without prior written consent of LANDLORD, which consent shall not be unreasonably withheld or conditioned. Any consent of LANDLORD to any such assignment or subletting shall not he construed as a waiver of any requirement for obtaining the consent of LANDLORD to any subsequent assignment of the Lease or subletting of the Premises. Quiet Enjoyment/Subordination: LANDLORD hereby warrants that LANDLORD and no other person or corporation, has the right to lease the Premises. TENANT'S rights under this Lease shall, however, be to subordinate the operation and effect of any mortgage, deed of trust, or other security instrument now or hereafter placed upon the Complex, or any part or parts thereof by LANDLORD, and TENANT hereby agrees upon request of LANDLORD, to execute from time to time subordination agreements to that effect. TENANT agrees to attorn to and recognize the holder of any such mortgage, deed of trust, or other security instrument, or the purchaser of the Complex in foreclosure or any subsequent owner of the fee, as the case may be, as TENANT'S Landlord hereunder in the event that any of them shall succeed to LANDLORD'S interest in the Premises. TENANT will promptly furnish, at LANDLORD'S request, such subordination and estoppel agreements, consents to assignment of the Lease or of the Annual rent due hereunder, and the attornment agreements as LANDLORD may reasonably require. o Care and Use of the Premises: The Premises shall be used by TENANT solely for the Permitted Use - Professional Office, and for no other purpose whatsoever. TENANT will occupy the Premises promptly upon commencement of the Term, and thereafter will continuously conduct the business of the Permitted Use in the Premises. TENANT will maintain the Premises at its own expense in a clean, orderly and sanitary condition; will keep all mechanical apparatus free of vibration and noise which may be transmitted beyond the confines of the premises; will not cause or permit objectionable odors to emanate from the Premises; will comply with all laws and ordinances, all valid rules and regulations of governmental authorities, and all recommendations of the applicable Insurance Rating Bureau with respect to the use and occupancy of the Premises; and will conduct its business in the Premises in a dignified manner. TENANT will keep the interior of the premises, including, without limitation, all equipment, fixtures, wallpapered-walls, and other installations therein, in good order and repair, at its own expense, and will surrender the Premises at the expiration of the term or at 1:C5 A\WP~LEASEL2000-0114.WPD\LPS\SF such other time as it may vacate the Premises in as good condition as when received, excepting depreciation caused by ordinary wear and tear and damage by fire, unavoidable accident or act of God. If TENANT shall fail, refuse, or neglect to make repairs in accordance with the provisions of the Lease, LANDLORD shall have the right, at its option, to make such repairs on behalf of and for the account of TENANT, and the expense thereof shall constitute and shall be payable by TENANT with the next monthly installment of the Annual Rent. Fixtures/Alterations/Painting and Decorating: All trade fixtures and apparatus installed by TENANT in the Premises shall remain the property of the TENANT, shall be removable by TENANT, and shall be removed before the Expiration Date or earlier termination of the Term. TENANT shall, before the Expiration Date or earlier termination of the Term, repair promptly, and at its own expense, any damage to the Premises caused by such removal. TENANT will not alter the Premises and will not make any structural alteration of any part thereof without first obtaining LANDLORD' S written approval of such alteration, the giving of which approval shall be in the sole discretion of LANDLORD; and TENANT agrees that any improvements made by it shall immediately become the property of LANDLORD and shall remain upon the Premises. Damage to Premises: TENANT will repair promptly, at its own expense, any damage to the Premises caused by the TENANT by bringing into the Premises any property for TENANT' S use, or by the installation or removal of such property, unless by the negligence of LANDLORD, its agents, employees or contractors. Fire and Casualty: If the Premises shall be damaged by fire, the elements, unavoidable accident, or other casualty, but are not thereby rendered untenantable in whole or in part, LANDLORD shall promptly, at its own expense, cause such damage to be repaired, and Annual Rent shall not be abated. If by reason of such occurrence the Premises shall be rendered untenantable only in part, LANDLORD shall promptly, at its own expense, cause the damage to be repaired and Annual Rent meanwhile shall be abated proportionately as to the portion of the Premises rendered wholly untenable. If by reason of such occurrence, the Premises shall be rendered wholly untenable, LANDLORD shall promptly, at its own expense, cause such damage to be repaired, and Annual Rent meanwhile shall be abated in whole, unless within sixty (60) days after said occurrence LANDLORD shall give TENANT written notice that it has elected not to reconstruct the Premises, in which event this Lease and the tenancy hereby created shall cease as of the date of said occurrence, and the Annual Rent shall be adjusted as of the date the Premises become untenable. The foregoing to the contrary notwithstanding, however, if the damage is caused by the negligence or misconduct of TENANT, or any of its officers, employees, agents or invitees, Annual Rent shall not be abated. 10. Condemnation: If the whole or any part of the Premises shall be taken under the power of eminent domain, then this Lease shall terminate, as to the part so taken, on the day when TENANT is required to yield possession thereof, and LANDLORD shall make such repairs and alterations as may be necessary in order to restore the part not taken to useful condition; and the Annual Rent shall be reduced proportionately as to the portion of the Premises so taken. If the amount of the Premises so taken is such as to impair substantially the usefulness of the Premises for the Permitted use, then LANDLORD shall have the option to terminate this Lease as of the date when TENANT is required to yield possession. All compensation awarded for such taking of the fee and the leasehold shall belong to and be the I:C 5A\WP~LE ASEa2000-0114.WPD~LPS\SF property of LANDLORD; provided, however, that LANDLORD shall not be entitled to any portion of an award made to TENANT for loss of business and for the cost of removal of stock and fixture. 11. Liability: LANDLORD shall not be liable for injury to any persons, or for the loss of or damage to any property (including property of TENANT) occurring in or about the Premises from any cause whatsoever, except for LANDLORD'S negligence or willful misconduct. LANDLORD shall not be liable for any loss or damage to persons or property resulting from fire, explosion, falling plaster, steam, gas, electricity, water or rain, which may leak from any part the Premises or from pipes, appliances, or plumbing works therein, or from the roof, street, or subsurface, or from any other place resulting from dampness or any other cause whatsoever, unless caused by or due to the negligence or willful misconduct of LANDLORD. LANDLORD shall not be liable for interference with the light, air, or for any latent defect on the Premises. TENANT shall give prompt notice to LANDLORD in case of casualty or accidents on or about the Premises or other events which may give rise to a claim for liability. 12. Environmental: TENANT will not use, generate, manufacture, produce, store, discharge or dispose of on, under, or about the Complex, or transport to or from the Complex any hazardous waste or allow any other person or entity to do so. TENANT will keep and maintain the Premises in compliance with and shall not cause or permit the Premises to be in violation of, any Environmental law. 13. Default: A. If (I) TENANT shall default in the payment of Annual Rent, or fail to make when due any other payment required by this Lease, and such default shall continue for ten (10) days after notice thereof from the LANDLORD, or (ii) TENANT shall default in the performance of any of the other provisions of this Lease and any such default of the TENANT shall continue uncorrected for thirty (30) days after notice thereof from LANDLORD, provided the default is capable of being cured within thirty (30) days, (iii) a petition in bankruptcy shall be filed by TENANT, or TENANT shall be abjudicated a bankrupt or come within the jurisdiction of the United States bankruptcy Court, or TENANT shall make a general assignment for the benefit of creditors, or if in any proceeding based upon the insolvency of TENANT, a receiver of all of the property of TENANT shall be appointed and shall not be discharged within sixty (60) days after such appointment, or (iv) the Premises become vacant or deserted, then LANDLORD, by giving notice to TENANT at any time thereafter during the continuance of such default, may either terminate the Lease, or re-enter the Premises by summary proceedings or otherwise, expelling TENANT and removing all property therefrom and relet the Premises or any part or parts thereof, either in the name of LANDLORD or otherwise, for a term or terms, which may at LANDLORD'S option, be less than or exceed the period which would otherwise have construed the balance of the term; provided, however, TENANT shall remain liable for any deficiency between (1) Annual Rent reserved herein for the unexpired portion of the Term and (2) the rents actually collected on account of such reletting, if any, after deducting therefrom the reasonable costs incurred by LANDLORD in obtaining possession of the premises, including, without limitation, the cost of any repairs and alterations necessary to prepare the Premises for reletting. Any such deficiency shall be paid in monthly installments by TENANT on the days specified in this Lease for the payment of installments of Annual Rent. LANDLORD shall be entitled to recover from TENANT each monthly deficiency as the same shall arise, and no suit to I:C 5 A\WP~LEASE~2000-0114.WPD~LPS\SF 14. collect the amount of the deficiency for any month shall prejudice LANDLORD'S right to collect the deficiency for any subsequent month by a similar proceeding. Alternatively, suit or suits for the recovery of such deficiencies may be brought by LANDLORD from time to time, at its election. B. In the event LANDLORD shall terminate this Lease or re-enter the Premises in accordance with the provisions of this paragraph 13, LANDLORD may, in addition to any other remedy it may have, recover from TENANT all damages and expenses LANDLORD may suffer or incur by reason of TENANT'S default hereunder, including, without limitation, the cost of recovering the Premises. C. TENANT acknowledges that if any installment of Annual rent or payment of is not received when due, LANDLORD will suffer damages and additional expenses thereby and TENANT therefore agrees that a late charge of five percent (5%) of the amount of any payment of Annual Rent may be assessed by LANDLORD as due pursuant to this Lease if payment is not made within 15 days after its due date. If any check tendered in payment of any installment of Annual Rent is not honored when due, LANDLORD may require that subsequent payments of Annual Rent be made by certified or cashier's check drawn on a bank doing business in the metropolitan area in which the complex is located. If TENANT shall default in the observance of any provision or covenant on TENANT'S part to be performed, LANDLORD, in addition to all other remedies available to it, may perform any such obligation of the TENANT promptly after notice of default, and TENANT shall reimburse LANDLORD for any expenditure thus incurred. Remedies Cumulative/Waiver: No mention in this Lease of any specific right or remedy shall preclude LANDLORD from exercising any other right, or from having any other remedy, or from maintaining any action to which it may otherwise be entitled either at law or in equity; and the failure of LANDLORD to insist in any one or more instances upon a strict performance of any covenant of this Lease or to exercise any option or right herein contained shall not be construed as a waiver or relinquishment for the future of such covenant, right, or option, but the same shall remain in full force and effect unless the contrary is expressed, in writing, by LANDLORD. No act, or forbearance, or failure to insist on the prompt performance of any provision of this Lease, either express or implied, shall be construed as a waiver of any of the terms, conditions, or covenants of this Lease. 15. Successor Landlord: In case the original or any successor Landlord shall convey or otherwise dispose of its entire interest in the Premises and turn over to the transferee any funds held by it hereunder in which TENANT has an interest, all liabilities and obligations on the part of LANDLORD (or Landlord's successor as LANDLORD), under this Lease accruing after such conveyance or disposal shall thereupon terminate, and all such liabilities and obligations shall be binding upon any such transferee. The term "LANDLORD", as used in this Lease, means only the holder for the time being of the LANDLORD'S interest in the Premises as though in each instance so specifically expressed. 16. Successors and Assigns: This Lease, and the covenants and conditions herein contained, shall inure to the benefit of and be binding upon LANDLORD, its successors and assigns, and shall be binding upon TENANT, its successors and assigns, and shall inure to the benefit of TENANT and only such successors and assigns of TENANT to whom the assignment by 1 :C 5A\WP~LEASE~2000-0114.WPD~LPSXSF 17. TENANT has been consented to by LANDLORD in writing, pursuant to the provisions of Paragraph 18. Any liability or obligation of TENANT existing under this Lease as of the expiration or earlier termination of the Term, shall survive such expiration or earlier termination. Rules and Regulations: TENANT and TENANT'S servants, employees, agents, contractors, licensees, and invitees shall observe faithfully and comply strictly with, the rules and regulations, as LANDLORD or LANDLORD'S agents may from time to time adopt. LANDLORD shall give TENANT prompt notice of such changes in and additions to the rules and regulations. LANDLORD shall not be liable for the non-observance or violation by any other TENANT. mo The sidewalks, entries, halls, passages, elevators, and stairways shall not be obstructed or used by TENANT for any other purpose than for ingress and egress to and from the Premises. Ail persons employed in the moving of safes, furniture, or other bulky articles in and out of the Complex must be acceptable to LANDLORD, and such work is to be done only at the time designated by LANDLORD. Co For protection against the elements, and to preserve efficient air conditioning, both when supplying cooled air and also when supplying heated air, at such times TENANT must keep all windows closed. At all times before all persons have left the premises, TENANT must see that all windows are closed. Do TENANT shall not use any method of heating or cooling other than that provided for by LANDLORD herein, without the written consent of LANDLORD. 18. Before all persons leave the Premises at the close of business, TENANT must see that the doors are securely locked and lights extinguished. TENANT agrees to keep exterior doors locked when leaving the Complex after regular business hours. Notices: All notices required or permitted by any provision of this Lease must be in writing and sent by United States Certified Mail, postage prepaid, return receipt requested, as follows: To Tenant: Director of General Services Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 To Landlord: Krause Road Properties, L.L.C. c/o Katherine M. Lin 700 Okuma Drive Chester, Virginia 23831 The effective date of the notice shall be the date on which the notice is postmarked. Either party may at any time designate by written notice to the other a change in the above addresses. I:C5 A\WPkLEASEL2000-0114.WPD~LPS\SF 19. 20. 21. 22. Tenant's Insurance: TENANT represents to LANDLORD that it is self-insured and carries commercial insurance in kind and in amounts as stated in Exhibit D which is attached and incorporated by reference. TENANT shall not keep, use, or store in or upon the Premises any article which may be prohibited by the form of fire insurance policy insuring the Complex. Without limiting any other remedy of LANDLORD under this Lease for a default by TENANT, TENANT shall upon demand by LANDLORD pay any increase in premiums for casualty and fire insurance (including all risk coverage and loss of rent coverage) that may be charged during the Term of this Lease on the amount of such insurance which may be carried by LANDLORD on the Premises or the Complex, resulting from TENANT'S occupancy or from the type of merchandise which TENANT stores or sells on the Premises. Signs: TENANT will not place on the exterior of the Premises any sign, advertising, matter or other thing of any kind, and will not place or maintain any decoration, lettering or advertising matter on the glass of any window or door of the premises without first obtaining LANDLORD'S written approval thereof. Termination Notice: A written notice of not less than three (3) months shall be given by TENANT prior to the termination of this Lease should TENANT desire to vacate the Premises at the termination of the Lease; and should LANDLORD desire possession or should desire to change the rent or other terms of the Lease, a like notice shall be required. In the event no such notice is given by either party, then the Lease shall continue in force from year to year at a rental rate equal to the Annual Rent for the twelve (12) months immediately preceding the date of expiration of this Term, or any extension thereof, increased each year by a percentage equal to the percentage increase for the same twelve (12) month period, if any, in the price index for all urban consumers (CPI-U), or its nearly comparable statistics, as published by the Bureau of Labor Statistics of the United States Department of Labor subject to all the conditions and covenants herein contained. In no event shall the Annual Rent for the renewal year be less than that of the preceding year. But if such termination notice has been given by either party, LANDLORD, his agents or assigns, may placard the Premises for rent in one or more conspicuous places and may show the Premises including all the interior thereof during business hours. Holdovers: Any holding over after the expiration of this term or any renewal term thereof, or any extension pursuant to the provisions of Paragraph 23, TENANT shall be a TENANT from month-to-month, and the rental for such holding over period, shall be 150% of the Annual Rent payable for the last twelve (12) months immediately preceding such holding over. Such rental shall be computed by LANDLORD on a monthly basis and shall be payable by TENANT on the first day of such holdover and the first day of each calendar month thereafter during such holdover until the Premises have been vacated by TENANT. LANDLORD'S acceptance of such rent from TENANT shall not in any manner impair or adversely affect LANDLORD'S other rights and remedies hereunder, including, without limitation, LANDLORD'S right to evict TENANT from the Premises, and LANDLORD'S right to recover damages pursuant to this Lease and such other damages as are available to LANDLORD at law or in equity. 23. Captions/Applicable Law: The captions and headings throughout this Lease are for convenience and reference only, and the words contained therein shall in no way be held or deemed to define, limit, describe, explain, modify, amplify or add to the interpretation, construction or meaning of provision of or the scope or intent of the Lease. This Lease shall be construed under the laws of the state where the Complex is situated. This Lease constitutes the entire agreement between LANDLORD and TENANT. It may only be amended by a written instrument executed by both parties. I:C5A\WP~I.EASE~2000-O114.WPD\LPS\SF ,~-~ ~'~-- ~ 24. 25. 26. Inspection by Landlord: TENANT will permit LANDLORD, its agents, employees, and contractors to enter the Premises and all parts thereof at all times, including business hours, to inspect the same and to enforce or carry out any provision of this Lease. In addition, LANDLORD shall have the right to enter the premises at any time if an emergency exists. TENANT agrees to use the same master key system when adding or changing locks in the Premises, and deliver a copy of the keys to LANDLORD for the purposes of inspections and emergency uses. Representation and Conditions of Premises: TENANT recognizes that LANDLORD, or anyone acting for LANDLORD, has not made any representation or promise with respect to the Premises; and no rights, easements or licenses are acquired by TENANT by implication or otherwise except as expressly set forth in the provisions of this Lease. TENANT has leased the Premises after a full and complete examination thereof; TENANT accepts the same as is, where is, without any representation or warranty, express or implied in fact or by law, by LANDLORD and without recourse to LANDLORD as to the nature, condition, or usability thereof, or the use or uses to which the Premises or any part thereof may be put. LANDLORD shall not be required to furnish any services or facilities or to make any repairs or alterations in or to the Premises except as provided in this Lease. Services: So long as TENANT is not in default under any of the provisions of this Lease, LANDLORD shall furnish the following services to the Premises during normal business hours, which shall be daily from 8:30 a.m. to 6:00 p.m. (1:00 p.m. on Saturday), with legal holidays being excepted: A. Heating and Air Conditioning: LANDLORD shall provide heating and air conditioning during the appropriate seasons. Electricity: LANDLORD shall provide electricity through the building circuits, but only for lighting purposes and for operation of ordinary office machines. TENANT shall not, without LANDLORD'S prior written consent, use electricity for refrigeration, special lighting apparatus, x-ray equipment, large electronic computer equipment, or other special equipment, or for any purpose other than ordinary office purposes, or other than normal business hours. Elevators: Adequate elevator service shall be available during normal business hours, subject to LANDLORD'S security regulations. Janitorial: Janitorial service (by an arrangement shall be deemed by LANDLORD to provide better services to TENANT and supplies shall be supplied in and about the building in which the Premises are situated. Such janitorial service and supplies shall be adequate for the purposes for which the Premises are used. Water: LANDLORD shall furnish such water as is required for drinking, cleaning, and lavatory purposes. Fo Directory: LANDLORD shall provide a directory in the entrance lobby or lobbies, and listings thereon shall be in accordance with rules and regulations established by LANDLORD. Discontinuance of Service: LANDLORD shall not be liable for the interruption of any of the above mentioned services caused by repairs, replacements, improvements, I:C5 A\WPXLEASEL2000-0114.WPD\LPS\SF 27. 28. 29. alterations, strikes, lockouts, accidents, inability of LANDLORD to procure such services or to obtain fuel or supplies, or other cause or causes beyond the reasonable control of LANDLORD. An interruption of service shall not be deemed an eviction or disturbance of TENANT'S use and possession of the Premises or any part thereof, or render LANDLORD liable for damages, or relieve TENANT from performance of TENANT'S obligations under the Lease. Ho Additional Service: TENANT shall reimburse LANDLORD, at the rate paid by LANDLORD, for any services or supplies used by TENANT in excess of those services customarily used for ordinary office purposes. Repairs: LANDLORD shall keep the Premises in good working order and condition and shall make all repairs and replacements not occasioned by the deliberate act and/or the negligence of TENANT, its agents, contractors, employees, or invitees. Should LANDLORD be prevented by TENANT from making repairs or replacements during regular business hours, TENANT shall bear any increased expenses. Disclosure: TENANT and LANDLORD hereby confirm the following: "For disclosure purposes, all parties to this agreement hereby acknowledge and understand that Katherine M. Lin is a licensed real estate sales person in the Commonwealth of Virginia, is affiliated with James River Referral Services, Inc., and is operating on her own account for profit." Special Covenants: Special Covenants consisting of paragraph(s) are attached hereto and made a part hereof, and in the event of conflict between these Special Covenants and the printed portion of this Lease, these Special Covenants shall prevail. A° Tenant Improvements: This Lease will not become effective until LANDLORD successfully obtains a building permit from Chesterfield County to perform the improvements requested by TENANT as specified in Exhibit A, B and C. TENANT understands that LANDLORD has not independently verified the rentable size of the Premises, which numbers appeared on the rent-role and/or floor plans provided by previous management. Annual Rental is agreed on the specific dollar amount of rent, not based on any specific square footage and rental rate. TENANT is responsible for disposal of, at its own expenses, medical and other wastes which are not typical of an ordinary business office, and to provide all supplies used in the Premises. Owner shall provide supplies used in the Common Facilities. TENANT may choose to order snow removal for the parking lot and sidewalks, and bill owner at cost, if TENANT is not satisfied with the scheduling or quality of such services provided by LANDLORD. Rent payments after June 30 of each year shall be subject to non-appropriation by the Board of Supervisors. If such funds are not appropriated, this Lease shall terminate without any further liability or obligation on the part of the County. I :C 5 A\WPXLEA SEL2000-0114.WPDXLPS\SF '~ WITNESS THE FOLLOWING SIGNATURES: LANDLORD: KRAUSE ROAD PROPERTIES, L.L.C. APPROVED AS TO FORM: KATHERINE LIN, Manager TENANT: COUNTY OF CHESTERFIELD, VIRGINIA MICHAEL S. J. CHERNAU SR. ASSISTANT COUNTY ATTORNEY BY: LANE B. RAMSEY COUNTY ADMINISTRATOR State of , City/County of ., to-wit: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid KATHERINE LIN, Manager, KRAUSE ROAD PROPERTIES, L.L.C., whose name is signed to the foregoing writing dated ,2000, and acknowledged the same before me. Given under my hand 2000. My commission expires: State of Virginia, County of Chesterfield, to-wit: NOTARY PUBLIC I, , a Notary Public in and for the County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid LANE B. RAMSEY, COUNTY ADMINISTRATOR, COUNTY OF CHESTERFIELD, VIRGINIA, whose name is signed to the foregoing writing dated ,2000, and acknowledged the same before me. Given under my hand 2000. My commission expires: NOTARY PUBLIC I: C5 A\WP'~LEA SEL2000-0114.WPD\LPS\S F Walters & Jones 1,412 Sq. Ft. VA c ~T 1,590 Sq. Pt. · t 7'--&"X' Iq~6'' SUITE 2ol 0 F"~'/C N' IIC6"X 13 ~6" _C 10111 KRAU~E ROAD ~UILDIN ~ IS-'l'r+- OURTHOU£E c o a u o lq,S KATHERINE LIN 700 OKUMA DRIVE CHESTER, V!RGINIA 23831 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 28, 2000 Item Number: 8.D.17.a. Subject: Acceptance of Parcels of Land Alon9 the East Right of Way Line of Ironbridge Road and the West Right of Way Line of Cogbill Road from Latane T. Jenkins and B. K. Katherman County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.026 acres along the east right of way line of Ironbridge Road (State Route 10) and a parcel containing 0.045 acres along the west right of way line of Cogbill Road from Latane T. Jenkins and B. K. Katherman, and authorize the County Administrator to execute the necessary deed. Summary of Information' It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Dale Preparer: John W. Harmon Title:Right of Way Manager Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE EAST RIGHT OF WAy LINE OF IRONBRIDGE ROAD AND THE WEST RIGHT OF WAY LINE OF COGBILL ROAD FROM LATANE T. JENKINS AND B. K. KATHERMAN FAR~S ROCK Plaza Irongate Villa \ :2 GATEBRIDGE CT \ ClJvary Church o1~ the CMA BELLBi I / / t f I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.17.b. Subject: Acceptance of a Parcel of Land North of the North Right of Way Line of Hull Street Road from Margaret B. Stigall County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.2784 acres from Margaret B. Stigall, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.2784 acres situated north of the north right of way line of Hull Street Road (US Route 360). This dedication is for the development of the Wawa at Hull Street Road. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title:Right of Way Manaqer Attachments: Yes No Z64 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND NORTH OF THE NORTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM MARGARET B. STIGALL GWYN EST$ LAKE ~Gilmore '~ 1 ALRERTA CT E /i// 2 BLDSSOMWOOD CIR (;PIN ~741-683-1419 HULL STREET ASSOCIATES, LLC. DB 3803 Pi;. 540 11700 HULL STREET RD. N 3683276.5 £ 11741460.4 This plo/: was prepored w/thout the benefit of a t~te report and may not. therefor, indicate all easements or candit~ons affecting subject property. / / / I / / R=570.04' L=42.19' E 11741405.8 NAD '83 GPIN ~741-683-6837 MARGAR~ B. STIGALL DB 1989 PG. 1896 11628 HULL S'iR[ET RD. 0.2784 ACRES PORTION OF GPIN ~741-683-6837 TO BE D£DICATED TO PUBLIC R/W ~ ~ '~/ PUBUC RIGHT OF WAY ilruce Robertson Land Surveying, P.O. P.O. Box 35311 Richmond, Vh'ginia Phone/Fax (804)330-EB0! Date:. 2/25/00 Scale: 1": 100' Revi~ed: 5/3/00 ' . ~,.;~/~o/oo JN 99.'38 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.17.c. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Old Stage Road from Tidewater Fibre II Corp. County Administrator's Comments: County Administrator: Board Action Reques~d: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.17 acres along the west right of way line of Old Stage Road (State Route 732) from Tidewater Fibre II Corp., a Virginia corporation, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: ¥ John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH ACCEPTANCE oF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF OLD STAGE ROAD FROM TIDEWATER FIBRE II CORP. Exit-62 'muda ~ad OA) OLD $1*AG! Richmond HARBOR 800 COUNTY SITE PLAN #00PR0172 DB 2765 PG 164 TWIN RIVERS INDUSTRIAL PARK GPIN: 8026585012 12110 OLD STAGE RD. DB 2161, PG 1441 12100 OLD STAGE RD. PINE SHAKES, INC. GPIN: 6026588915 R=538.22' L=138.59' ~1t0=14~5'11" T=69.68' =1625.46' =136.13' Delto=04'47'54" T=68.10' Chd Brg=S35~4'~O"E Chd=136.09 L=13~. Delta=l 4'3T51" T=70.35 Chd Brg=NOO'47'38"W Chd'=139.55 ~., t12200 ~ STAGE RD C-PIN: 8026579750 TIDEWATER FIBRE CORPORATION D.B, 3727, PAGE 341 0.17 ACRE DEDICATED TO , THE CO~ CWE. STERFIELD FOR · oDmONAL (;PIN: 8036570311 ~12300 OLD STAGE RD 46~.82' 'E 1180336 J. R. SPARKblAN GPIN: 8036561183 12310 OLD STAGE ROAD D.B. 3643, PG. 159 2OO 0 GRAPHIC SCALE 1 O0 200 400 800 ( ~ FEET ) 1 inch = 200 ft. 0.17 ACRE DEDICATED TO THE COUNTY OF CHESTERFIELD FOR ADDITIONAL R/W FROM TIDEWATER FIBRE CORPORATION BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA REVISED APRIL 27, 2000 SCALE: 1" = 200' MARCH 15, 2000 CHARLES C. TOWNES & ASSOCIATES, P.C. CIVIL ENGINEERS - PLANNERS - LAND SURVEYORS 9850 LORI ROAD, SUITE 201 CHESTERFIE, LD, VIRGINIA "*. ~"~, ~ ,~ .~ DRAWN BY HJH ' P.N. 99228 APPROVED BY ' CO PROJ # 99-0511 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28,2000 Item Number: 8.D.17.d. Subject: Acceptance of a Parcel of Land East of the East Right of Way Line of North Woolridge Road from C & G Associates, LLC County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.862 acres from C & G Associates, LLC, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.862 acres situated east of the east right of way line of North Woolridge Road (State Route 668). This dedication is for the development of Goddard School at Railey Hill. Approval is recommended. District: Midlothian Preparer: ~~ '"~,/' ~ John W. Harmon Title:Right of Way Manager Attachments: Yes -~No # VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND EAST OF THE EAST RIGHT OF WAY LINE OF NORTH WOOLRIDGE ROAD FROM C & G ASSOCIATES, LLC OLDE COACH ?iLLA(:~E Midlothia, 17'lNlOdl./l 'AiNf?O,2 6J731...q,Y~..J$3H3 ~9 ~lnop CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.17.e. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of Ironbridge Road from Latane T. Jenkins County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.023 acres along the east right of way line of Ironbridge Road (State Route 10) from Latane T. Jenkins, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Dale John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No 273 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF IRONBRIDGE ROAD FROM LATANE T. JENKINS ROCK: Irongate \ / ~ GATEBR~DG(~[ o~the CMA ~ I Plaza Sail BELLBi // \ \ \ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.17.f. Subject: Acceptance of Two Parcels of Land North of the North Right of Way Line of Hull Street Road from Hull Street Associates, L.L.C. County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing 0.730 and 0.007 acres from Hull Street Associates, L.L.C., and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing 0.730 and 0.007 acres situated north of the north right of way line of Hull Street Road (US Route 360). This dedication is for the development of the Wawa at Hull Street Road. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND NORTH OF THE NORTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM HULL STREET ASSOCIATES, L.L.C. WI~LL~AI~ GWYN EST$ ~Gilmore 1 ~LBERT~ CT £ 2 ~LOSSOMWO00 ClR -- 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.18. Subject: Request Permission for an Existing Gravel Driveway to Encroach Within a 50' Right of Way Known as Village View Drive County Administrator's Comments: County Administrator: Boa~ Action Reques~d: Staff recommends that the Board of Supervisors grant Marc A. Cook and Melissa D. Cook permission for an existing gravel driveway to encroach within a 50' right of way known as Village View Drive; subject to the execution of a license agreement. Summary of Information: Marc A. Cook and Melissa D. Cook have requested permission for an existing gravel driveway to encroach within a 50' right of way known as Village View Drive. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: Johann ~Ha~n~ Title:Riqht of Way Manager Attachments: Yes --~No VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING GRAVEL DRIVEWAY TO ENCROACH WITHIN A 50' RIGHT OF WAY KNOWN AS VILLAGE VIEW DRIVE ~LC IPIKE LOT 7 LOT 6 COOK, MARC A. & MELISSA D. 13730 VILLAGE VIEW DRIVE PIN #7290706-16 I$ D.B. 3706 PG. 606 AREA TO BE LICENSE[ PINE TREE VILLAGE WEW DRIVE LOT 8 PLA T SHD~/ING INPRDVEMENTS A T THE TERHINUS DF VILLAGE VIEW .DRIVE NT_DLDTHIAN DISTRICT DF CHESTERFIELD CDUNTY, VIRGINIA, POTTS, MINTER and ASSOCIATES, P.C. ~ ~o~ ~d ~ B Dc/re: MARCH 29~ 2000 Scale: 1'=20' J.N. 9909-09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 28, 2000 Item Number: 8.D.19. Subject: County Administrator's Comments: Encroachment Agreement with Virginia Electric and Power Company County Administrator: Board Action Requested: Authorize the County Administrator to execute an encroachment agreement with Virginia Electric and Power Company for construction of a sewer line within an existing VEPCO easement; subject to approval by the County Attorney. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute an encroachment agreement with Virginia Electric and Power Company for construction of a sewer line being extended as part of the MNRA-Walthall development. District: Bermuda John W. Harmon Title:Right of Way Manager Attachments: Yes No VICINITY SKETCH ENCROACHMENT AGREEMENT WITH VIRGINIA ELECTRIC AND POWER COMPANY ILL SUL~ ~ount' Minnis Me Park ~ort Wolthall Shop Ctr Happy Hill' Shop Ctr Allied Research I I I ,% CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: June 28, 2000 Item Number: $.D.20.a. Su~ect: Conveyance of an Easement to Columbia Gas of Virginia, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. Summary of Information: Staff requests that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. for the existing gas line on the County property known as the Walmsley Boulevard Bus Shop. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: ~,-~ ..z~, C~,~,,-....,~ Jo~n W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO COLUMBIA GAS OF VIRGINIA, INC CROSS CREEK ASSOCIATES RECKON CENTRAL AREA CHESTER MARKET MID L 0 THIA N SYSTEM NO, ,:78057001 COUNTY OF CHESTERFIELD D.8. 2025, PG. J55 GPIN: 764-695- 755J C/I. = 256.55' CENTERLINE OF 10' WIDE GAS PIPELINE EA, NO T~: INFORMATION TAKEN FROM PLAT RECORDED IN DEED BOOK 2549, PAGE .577 AND FROM VIRGINIA DEPARTMENT OF HIGHWAY PLANS FOR ROUTE 647, PROJECT 0647-020-265, PE-IOI,RW-201, C-501, 0647-020-265, PE-IO2oRl¢-202, C-502, SHEETS 6 AND 7. CO.PA.'~ COLUMBIA GAS OF VIRGINIA, INC. WO.KORDE.(S) 107-561- I~/P155~-$920 OEPARTMENT ENGINEERING 99-0~91531-00 QVIL ENGINEERING SECTION ~x DISTRICT(S) PRO.CT GAS PIPELINE EASEMENT ON THE PROPERTY OF CLO~R HILL COUNTY OF CHESTERFIELD C~N~ / CI~ oA~ ~N~N~, ~0 ~ 1~ CHESTERFIELD APR. 13, 2000 K.M. BARKDULL ,~o~ 2~ s~ ORA~ BY ] SCALE MAP(S) n~US~ONS ~RGINIA C. TANNER~ I"= 100' 8-276-~48-1 o~N~ NO, RE~RENCES ~--0~-- 2000 V41-~8-9~ V41- ~72-00 X,' ~CTANNER~CI~L ~CHESTERFIELD~ Wolmsley_~us_Shop. dwg ~ BOARD OF SUPERVISORS Page 1 of 1 ~t~' AGENDA Meeting Date: June 28, 2000 Item Number: 8.D.20.b. Subject: Conveyance of an Easement to Bell Atlantic-Virginia, Inc. County Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic- Virginia, Inc. to install fiber optic cable across County property known as the Thomas Fulghum Center. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install fiber optic cable across County property known as the Thomas Fulghum Center, subject to approval and verification that the location of the fiber optic cable does not interfere with existing County utilities. Approval is recommended. District: Dale Preparer: ~'~--~'~- ~ Title:Right of WayManager John W. Harmon Attachments: I--lYes INo ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.20.c. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: ~ Board Action Reques~d: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to relocate power lines in conjunction with the Government Center Parking and Roads Project. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to relocate power lines in conjunction with the Government Center Parking and Roads Project. District: Dale Jo~n W. Harmon Title:Right of Way Manager Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.21.a. Subject: Request to Quitclaim a Portion of a Variable Width SWM/BMP Easement Across the Property of William B. and Gene H. DuVal County Administrator's Comments: County Administrator: BoardActionReques~d: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of William B. and Gene H. DuVal. Summary of Information: William B. and Gene H. DuVal have requested the quitclaim of a portion of a variable width SWM/BMP easement across their property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Bermuda Preparer: ~,--~,~ -~J. C..~~~ John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH SWM/BMP EASEMENT ACROSS THE PROPERTY OF WILLIAM B. AND GENE H. DUVAL ; WIKI Radio Exit-62 ad OXENDALE Shop_ Ctr ! I I I I ,( 1 I I I,. I I PLAT SHOWING A VACATED PORT/ON OF A VARIABlE WIDTH S~/BMP EASEMENT. AND A 20' SWM/BMP A~OESS EASEMENT LYING AT THE INTERSECT/ON ' OF PEROUE SPRINGS DR. ac JEFF DAVIS IJl!-'j' illlll[!~J:'ji j~ J~lJ'l liJ.|flJJflj~: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28,2000 Item Number: 8.D.21.b. Su~ect: Request to Quitclaim Sixteen Foot Sewer Easements Across the Property of William B. and Gene H. DuVal County Administrator's Comments: Administrator: County ~_~,~w.~;~~ Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate 16' sewer easements across the property of William B. and Gene H. DuVal. Summary of Information: William B. and Gene H. DuVal have requested the quitclaim of easements across their property as shown on the attached plat. reviewed the request and recommends approval. 16' sewer Staff has District: Bermuda John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY S~TCH REQUEST TO QUITCLAIM SIXTEEN FOOT SEWER EASEMENTS ACROSS THE PROPERTY OF WILLIAM B. AND GENE H. DUVAL WIKI Radio Shop_ Ctr Exit-62 lad /: HUND~ ~ l RO' I//RG/N/A POWER WILLIAM B ~ GEN~ ~ , ~ / EASEMENT uuvmL ..... ~ ~ ~ ~ / DB 3040, PG ~28 O.~. 2766, PG. 797 __ ~SEMEN7 / ~ ~ ~ ~' I ' ' ~ ' mN ~ZZZ-~m- ~2~ u.~. moa ~0. ~30 L=~3. ~2' ~ . ~ ~ ' ~=50. 00' ,~ ~ ~ ~ / / PERDUE SPRINGS DroVE ~ ~ ~,~ / / RD' R/W 8' ~ATER ~ CB=S59'22'OM"E ~' ~ ~ ~ /" CH=7J~7' ~ ~,~ ...... -~ ~ ¢ 50' ~NITARY S~ER ~ j~ ~ : I ~:~:::~ ~.~.~. ~ ~ ~.o~7~7 ~. ~. /.~" L2 ~88'56'79"W 57.50' L ~2 ~62'~ 7'29 "W 77.59' L3 S82'50'42"W 21.39' L I 3 S73'03'28"~ 291.J9' L4 575'59 '44 "W 77.85' L 14 566'44 '46"W 118. 41 ' E/SE~E:5 / 50' SEWER :/SE~E:: / I : O' 7EMp 0 RI ~ Y C ONE TR U C 7/ON El SEMEN ACROSS THE PROPE~~ OF WILLIAM GENE H. D U VA L & WES TCHES TER t . t . C. BERMUDA DIS7RIC: CHESTERfieLD CQUN7: VIRGINIA COUNTY PROJ ff99-0304 CHK'D HLV ~ No. i854 ,t o zoo 200 JOG .. 04-25-00 DATE: : P~NNERS. ARCHITECTS. ENGINEERS- SURVEYORS ~ 1208 Corporate Oircle-Roanoke, Virg,nia 24018. Phone (SaO) 772-9580. F~ (540) 772-8050 ~ I SO~ ~ano~w~ Ro~d. Su(te ~00. ~iohmoo~, Virg~n)a 2~2S~. Phone (804) 7~4-0S7~ · ~ax (804) 794-2~SS ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.21.c. Subject: Request to Quitclaim a Portion of a Variable Width Water and Sewer Easement Across Property of Yvonne N. Gold and Charles L. Gold, Trustees County Administrator's Comments: County Administrator: BoardActionReques~d: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width water and sewer easement across property of Yvonne N. Gold and Charles L. Gold, as Trustees under the Yvonne N. Gold Revocable Trust Agreement dated August 6, 1998. Summary of Information: Ports, Minter & Associates, P.C. has requested the quitclaim of a portion of a variable width water and sewer easement across property of Yvonne N. Gold and Charles L. Gold, as Trustees under the Yvonne N. Gold Revocable Trust Agreement dated August 6, 1998, as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Title:Right of Way Manaqer Attachments: Yes No POINT D OILIER: C~S L. ~,~ IWONNN N. GOLD CO~ P~L ~N SURLY ~ B~N PREP~D ~HO~ T~ BENE~ OF A ~OBT ~D ~FORE DOES NOT ~CESS~Y ~ICA~ ENC~CES ON (P.a~2, PG. 8m ~ -~°~~u~ SIT'OT'25'T ~ : ~ (P.B. I, PG. 115) X '/~%~ / 193.69' ~ ~ ~ ~_~.~ t~z~ BUFORO RO~ ' 755 - 717-825 7 , ~g 18' ~ / x ' ' ¢ BON G~ S~ (P.B. 4, PG. 13B~13~)-- eao. oo' (.~.oo~ ~.B.9*, P~. 88) ~PRO~TE LOCATION C&P ~PHONE 451.04' ~PRO~ LOCATION OF ~SEME~ N/L OF ~RG~ ~0~ ~D PO~R (D.W. 185, PG. 1~8) RO~, ~NDED CO~ ~E~ BUFORD ROAD -- ~ATE RO~E 678 P~T SHO~NG A PORTION OF ~ ~ST~G V~~ ~TH WATER ~D SE~R ~SE~ TO BE QU~C~IMED, ON A 1.795 ACRE P~CEL OF ~, S~A~D ON ~E ~S~RN ~ OF B~ORD RO~, ~ ~E M~LO~ DISTRICT OF C~S~R~E~ CO~ ~GIN~. ~ I--- ~'--~ ~ ~ ~ ~. sno~ nereon; that there ~e no eneroae~ents by improvements either from adjoinin~ ~ .mimic_ ~ PO~S, M~EB and ASSOC~TES, P.C. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~ Date: June 2 $, 2o00 Item Number: 8.D.22. Subject: Approval of Utility Contract for Chester Village Green Offsite Waterline Extension - Contract Number 98-0190 County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an off-site extension of 1,371 L.F.± of 16" water lines. In accordance with the ordinance, the Developer is entitled to refunds for a portion of the construction cost of the off-site extension. Developer: Contractor: Chester Development Associates, L.C. Castle Equipment Corporation Contract Amount: Estimated Total - Total Estimated County Cost: Water (Offsite) (Refund thru connections) Estimated Developer Cost Code: (Refunds thru connections - Off-site) District: Bermuda $134,416.05 $48,432.50 $85,983.55 5B-5723V0-E4D Preparer: Title: Assistant Director Attachments: Yes I No CONTRACT NUMBER 98-0190 CHESTER VILLAGE GREEN OFFSITE WATERLINE EXTENSION aOo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meeting Date: June 28, 2000 Item Number: 8.D.23. Subject: Close Out Change Order for Autumn Oaks Water Line Extension - Project Number 98-0340E County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board to approve the Close Out Change Order for the deduction of ($37,731.10) for Autumn Oaks Waterline Extension and authorize the County Administrator to execute any necessary documents. Summary of Information: This change order represents final adjustments in this contract quantities including increases and decreasing for the actual versus estimated construction quantities. Preparer: .,'~' '~ ' Title: /? G. ~,. B~_~Jr. Assistant Director Attachments: Yes No # 301 CONTRACT NUMBER 98-0340E ~N! T~£ PL W~$T H~ AUTUMN OAKS WATER LINE EXTENSION CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA Meeting Date: June 28, 2000 Item Number: 8.D.24. Subject: Consideration of an Award Received from the U. S. Department of Justice, Office of Community Oriented Policing Services for One Year Supplement to COPS MORE 98 Grant County Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the Police Department to accept the award from the U. S. Department of Justice, Office of Community Oriented Policing Services in the amount of $83,205, and to appropriate the necessary funds. Summary of Information: This project will continue funding of salaries for three record specialists and one evidence technician funded through the original COPS MORE 98 grant. This is the second year of funding of a three-year grant however the County may be eligible for an extension when the grant expires. The local match of $43,200 is included in the FY2001 budget. Lt. Colonel Dennis G. McDonald Attachments: --1¥¢s INo # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: June 28. 2000 Nurpber Bud.qet and Management Comments: This item requests acceptance of and appropriation of the second year of a third year grant for the COPS MORE grant from the U. S. Department of Justice, Office of Community Oriented Policing Services, in the amount of $83,205. The local match is $43,200 and was included in the FY2001 Adopted Budget. The County may be eligible for an extension of the grant after the third year. If not, in order to continue funding salaries of the three record specialists and one evidence technician, the General Fund will need to absorb this cost. Rebecca T. Dickson Title: Director, Budget & Manaqement 3O4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 28, 2000 Item Number: 8.D.25.a. Subject: Transfer of Clover Hill District Improvement Funds to the Transportation Department to Acquire Two Sight Distance Easements and Remove Two Trees at the Hicks Road/LaPrade Avenue. Intersection County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $5,000 from the Clover Hill District Improvement Fund to obtain two sight distance easements and remove two trees at the Hicks Road/LaPrade Avenue intersection. Summary of Information: Mr. Warren has received a request to eliminate a safety hazard at the intersection of Hicks Road and LaPrade Avenue. Sight distance at the intersection is severely limited along Hicks Road due to several trees located on private property. This problem makes it difficult for motorists turning from LaPrade Avenue onto Hicks Road to see oncoming traffic in time. To remove the trees and insure sight distance can be maintained in the future, a sight distance easement is needed across two parcels. The cost is estimated at $5,000. Since this money will be spent to eliminate a safety problem on public roads, it is an appropriate expenditure of public funds. The balance in the Clover Hill District Improvement Fund is $68,838; approval of uses totaling $6,011 will leave a balance of $62,827. Preparer: If the Board wishes to provide the safety improvements, $5,000 should be transferred from the Clover Hill District Improvement Fund. Attachments' Rebecca T. Dickson Yes ~ No Title: Director, Budget and Management 042.~.49687. l 3O5 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 306 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? · Yes /~/7~ No Yes f~ No Yes ~¢/~ No What is the address of the applicant making this funding request? What is the telephone number, fax number, '75',°0 - /0 ~ ~ e-mail address of the applicant? .. /5'~- .~ 5 / ~' Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Sign~[ure Title (if signing on behd~f of an organization) Printed Name 0407:23380.1 307 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.25.b. Subject: Transfer of $1,500 from the Midlothian District Improvement Fund to the Transportation Department for Maintenance of Streetlights to be Installed in the Village of Bon Air County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $1,500 from the Midlothian District Improvement Fund to the Transportation Department for Maintenance of Streetlights to be Installed in the Village of Bon Air. Summary of Information: Supervisor Barber is requesting $1,500 from the Midlothian District Improvement Fund to be designated for the maintenance of streetlights to be installed in the Village of Bon Air. The streetlights are installed in public right-of-way and illuminate public roads. Accordingly, the maintenance is an appropriate use of public funds. The balance in the Midlothian District Improvement Fund is $49,201; use of $1,500 will leave a balance of $47,701. Preparer: Rebecca T. Dickson Attachments: ---]No Title: Director, Budget and Management 0423:49669.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, .if approved, will be spent. ,>/ t%,-', A, Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes Yes Yes No No No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. S,gnature Title (if signing ~/n behalf of an organization) Printed Name IM07:23380.1 ~-~. ~L CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 8.D.25.c. Subject: Transfer of Clover Hill District Improvement Funds for Repair of a Residential Water Service Line at 3308 Fox Chase Drive County Administrator's Comments: County Administrator: Board Action Requested: Consideration of request to transfer $1,200 from the Clover Hill District Improvement Fund to repair a residential water service line at 3308 Fox Chase Drive. Summary of Information: Greg Varner and Paula Varner, the owners of the residence at 3308 Fox Chase Drive have made a claim against the County for $1,200 arising out of a leak in the water service line serving their home. Although the leak is in a portion of the service line which is the Varners' responsibility, they contend that the County is responsible for the leak because they believe that it resulted from a surge in water pressure when the water service was disrupted and reconnected. Utilities staff has tested the water line and has found no evidence that the leak was caused by a pressure surge for two reasons. First, the highest water pressure possible in the area of the Varners, residence is approximately 80 psi and testing of the pipe indicates that it would take a rate of approximately 160 psi to break the pipe. Second, if a water surge had cause the Varners' water service to leak, other property owners in the area would also Preparer: ,~~ ~' ~'~ I'Ll--', Title: Director, Budget Department Rebecca T. Dickson 0505:49782.1 Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 be experiencing service line leaks and internal plumbing problems, and this is not the case. Because there is no evidence of any County action causing damage, staff recommends denial of this request. However, Mr. Warren has requested that the Board consider this payment. The balance in the Clover Hill District Improvement Fund is $68,838; other requests totaling $6,011 for transfers from the Clover Hill District Improvement Funds are on today's agenda and would reduce the balance in the Clover Hill District Improvement Fund to $62,827 if those items are approved. This item, if also approved, would leave a balance of $61,627. If the Board wishes to provide the improvement, $1,200 should be transferred from the Clover Hill District Improvement Fund. 0505:49782.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? ,. Describe in detail the funding request and ho.w the money, if approved, will be~/~3t,~\~,~~ ~"~:~' ~O/~-~t~ ~p~e&k~.~nt. _~-~,uw.~.~,~.~.~~,,__ ,,~ '~~ Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes Yes Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Sig-n~ture Title (if signing on behalf-of an organization) Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of 2 Meeting Date: June 28,2000 Item Number: 8.D.26. Subject: Award of Construction Contract for Ecoff Athletic Complex Phase I Baseball Fields and Appropriation of Cash Proffers ~C~i~.,,~{t County Administrator: County Administrator' s Comments: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to enter into a contract with Richard L. Crowder, Inc., in the amount of $120,600 to construct Phase I of Ecoff Athletic Complex and appropriate $30,000 of cash proffers for this project. Summary of Information: County staff recommends award of contract for base bid, as negotiated, for (2) baseball fields (exclusive of fencing, sidewalks and lighting) and related site work and drainage. The negotiated bid price is $120,600. This new construction will replace the combination football/baseball field at Goyne Park allowing for individual sport use at each facility. This work is in compliance with the Master Plan for the Goyne Park/Ecoff Athletic Complex facility. Preparer: .-~/Title: Director, Parks and Recreation Michael S.~den ' Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetinc~ Date: June 28. 2000 Number Budget and Management Comments: The Board is being asked to approve a contract with Richard L. Crowder, Inc. in the amount of $120,600 for improvements at Ecoff Athletic Complex and appropriate $30,000 in cash proffers for the Parks & Recreation Department for this same project. Cash proffer funds are available to appropriate for this purpose, and when combined with current funding will provide available funds for the contract award. Preparer: ~,~~D" L[~ Title: Director, Budqet & Manaqement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 28, 2000 Item Number: $.D.27. Subject: Request to Install a Private Water Service Within a Private Easement to Serve Property at 7759 Belmont Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private water service to serve property at 7759 Belmont Road and authorize the County Administrator to execute the water connection agreement. Summary of Information: Dennis H. Owens, Jr. and Rebecca Lynn Owens have requested approval to install a private water service within a private easement to serve property at 7759 Belmont Road. This request has been reviewed and staff recommends approval. District:. Dale John W. Harmon Title:Right of Way Manaqer Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ~ Meetin~ Date: June 28, 2000 Item Number: iO.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of In~rmation: The foll~win~ water an~ sewer c~ntracts were execute~ by the County Administrator: 1. Contract Number: 97-e079 Project Name: Henricus Green Devele~er: Contracter: Contract Amount: )istrict: C & J Enterprises, LLC B~kman C~nstructien C~m~any Water Im~r®vements - ~rmu~a Prepared By: Ceunty Administrater:~~~d~ Attachments: [ Yes Ne $23,980.00 312 Agenda Item June 28, 2000 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0117 Club Ridge at Rivers Bend Rivers Bend LP R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Bermuda $72,430.00 $84,353.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0314 St. Edwards Catholic Church Addition and Parking Lot Expansion Most Reverend Walter F. Sullivan Apostolic Administration, Diocese of Richmond Piedmont Construction Company, Incorporated Water Improvements - $28,628.50 Midlothian o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0127 Buford Square Buford Square Associates Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Midlothian $18,050.001 $29,519.00! Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0134 Wawa Food Market at Iron Bridge Road Wawa, Incorporated Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda $16,875.00 $18,075.001 313 Agenda Item June 28, 2000 Page 3 o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0183 Courtyard by Marriott Chesterfield Associates, Incorporated Godsey and Son, Incorporated Water Improvements - Wastewater Improvements - Bermuda 99-0188 Wawa - Hull Street Road and Clintwood Hull Street Associates, LLC Ward and Stancil, Incorporated Water Improvements - Wastewater Improvements - Clover Hill 99-0212 Foxfire, Section 5 Delmarva Properties Incorporated Infracorps of Virginia Incorporated Water Improvements - Wastewater Improvements - Matoaca 99-0219 Mooers Volvo at Midlothian Turnpike Mooers, LLC R. R. Snipes Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $49,500.00 $29,50o.00 $43,466.00 $9,200.00 $68,299.00 $116,648.00 $24,128.00 (Private) 3].4 Agenda Item June 28, 2000 Page 4 10. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0287 Shamin Building 2000 Ware Bottom Spring Road P. C. Amin Bookman Construction Company Water Improvements Wastewater Improvements - Bermuda $2,500.00 $1s,lso.oo 11. Contract Number: Project Name: Developer: Contractor: Contract Amount: 00-0102 Bayhill Point, Section 5 Lot 3 Sewer Line Relocation Bayhill Development Corporation Coastal Utilities, Incorporated Wastewater Improvements $14,958.00 District: Matoaca 12. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0107 Hollymeade, Section B Hollymeade Incorporated Bookman Construction Company Water Improvements - Wastewater Improvements - Dale $34,020.00 $38,115.00 315 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: June 28, 2000 Item Number: iO.B. Su~ect: Status of General Fund Balance, Reserve for Future Capital District Improvement Fund, and Lease Purchases County Administrator's Commen~: Projects, County Administrator: Board Action Requested: Summary of Information' Lane B. Ramsey ~ Attachments: Yes ~-~ No I I Title: County Administrator 316 BOARD MEETING DATE 07/01/99 11/23/99 11/23/99 11/23/99 11/23/99 11/23/99 11/23/99 12/15/99 11/23/99 12/15/99 11/23/99 12/15/99 11/23/99 12/15/99 11/23/99 12/15/99 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 22, 2000 DESCRIPTION FY2000 Actual Beginning Fund Balance Designate excess revenue (County) for non recurring items in FY2001 Designate expenditure savings (County) for non-recurring items in FY2001 Designate excess revenue (Schools) for non recurring items in FY2001 Designate excess revenue (Schools) for non recurring items in FY2001 Designate expenditure savings (Schools) for non-recurring items in FY2001 Reappropriation of FY99 County Results of Operations for Police Reappropriation of FY99 County Results of Operations for Parks and Recreation Reappropriation of FY99 County Results of Operations for Libraries Reappropriation of FY99 County Results of Operations for Fire Reappropriation of FY99 County Results of Operations for Presidential Primary AMOUNT (1,653,055) (793,967) (94,422) (470,514) (1,940,408) (540,800) (280,000) (135,000) (342,000) (106,000) BALANCE $36,694,598 35,041,543 34,247,576 34,153,154 33,682,640 31,742,232 31,201,432 30,921,432 30,786,432 30,444,432 30,338,432 317 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 22, 2000 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Economic Development Incentives (750,000) 29,588,432 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Relocations in Administration Building (100,000) 29,488,432 06/30/00 FY00 Budgeted Addition to Fund Balance 1,246,900 30,735,332 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT June 22, 2000 Board Meeting Date Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 Amount 04/28/1999 FY2000 Budgeted Addition 8,034,500 04/28/1999 FY2000 Capital Projects (7,120,900) 08/25/1999 Transfer to LaPrade Library Project for construction (15o,ooo) 09/17/1999 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 12/15/1999 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking lot (300,000) 02/23/2000 Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company (350,000) 04/12/2000 Transfer for EcoffAvenue Land Acquisition for recreational and athletic facilities (250,000) 05/22/2000 Release designation for FY2000 mad projects local match not approved by VDOT: Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk 48,000 8,000 26,000 15,200 Balance 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 584,127 681,327 319 DISTRICT IMPROVEMENT FUNDS June 22, 2000 District Prior Years FY2000 Carry Over Appropriation Funds Used Balance Bermuda $19,428 $38,500 $57,390 5:}8.1:} Clover Hill 108,410 38,500 78,071 68,8:}8.41 Dale 41,494 38,500 48,489 31,504.38 Matoaca 53,542 38,500 51,898 40,144.47 Midlothian 100,906 38,500 90,205 49,201.20 County Wide 0 13,500 0 13,500.00 Prepared by Accounting Department May 31, 2000 Date Beg,aa SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED AND EXECUTED Date Ends Outstanding Balancm 05/31/.00 * 12/93 Real Property Lease/ Purchase 04/99 Public Faoility Lease Juvenile Courts Project 17,510,000 ,16,,!,00,000 12/01 11/19 4,835,000 16,100,000 TOT~PRO~D ANDE~CU~D $33;610:000 PENDING EXECUTION None *Second Refunding of Certificates of Participation, Series 1985 321 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 10.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Lisa H. EIko Attachments: Yes ~ No Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page of AGENDA ' Meeting Date: June 28, 2000 Item Number: ~__~q~ ,Subiect: CLOSED SESSION County_ Administrator's Comments: County Administrator: Board Action Requested: Summary_ of Information: Closed session pursuant to § 2.1-344A.7., Code of Virginia, 1950, as amended, to discuss with counsel probable litigation arising from the December 18, 1999 wreck on Old Buckingham Road. Preparer: Steven L. Micas Attachments: [] Yes · No Title: County Attorney 0505:49760.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 14.A. Subject: Recognizing Mr. Michael Christopher Petersen, Troop 885, Sponsored by Beach Community Grange Upon Attaining Rank of Eagle Scout County Administrator's Comments- County Administrator: ~ Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Petersen, Troop 885 upon attaining the rank of Eagle Scout. Michael is the son of Bruce and Kathleen Petersen and resides in the Matoaca District. Preparer: Lisa Elko Attachments: Ycs ----] No Title:Clerk to the Board 3;34 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training~ personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael Christopher Petersen~ Troop 885, sponsored by Beach Community Grange, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Michael is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Michael Christopher Petersen and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 28, 2000 Item Number: 14.B. Subject: Resolution Recognizing Eggleston Karate School County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution Summary. of Information: Mr. Barber requested that the attached Resolution be adopted. This resolution is in recognition of the scholastic and athletic achievements of students from Eggleston Karate School. These students have earned numerous gold, silver and bronze medals by competing in state and regional championships. Director, Public Affairs Attachments: Yes ~ No # 326 RECOGNIZING EGGLESTON KARATE SCHOOL STUDENTS FOR THEIR ACCOMPLISHMENTS AND OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, the Eggleston Karate School is located in Chesterfield County, Virginia; and WHEREAS, many Chesterfield County youth, ages 4 through 18, are enrolled in the Eggleston Karate School; and WHEREAS, in April 2000, the AAU State and Regional Karate Championships were held at James River High School and Potomac High School, respectively; and WHEREAS, the students from Eggleston Karate School earned 35 gold, 27 silver and 4 bronze medals in the State competition; and WHEREAS, these same students attended the regional competition and earned 52 gold, 35 silver and 17 bronze medals; and WHEREAS, many of these students will participate in the National Competition, to be held in Richmond in June 2000; and WHEREAS, these students have demonstrated scholastic ability as well as athletic ability, exemplifying the "Sound mind in a sound body" goal; and WHEREAS, Chesterfield County is justifiably proud of the Eggleston Karate School and its students. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the Eggleston Karate School and its students, expresses appreciation for their outstanding representation of Chesterfield County, and wishes them continued success. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 28, 2000 Page 1 of 2 Item Number: 16.A. Su~ect: A Public Hearing to Consider Proposed Van Service Board Action Requested: Conduct a public hearing to consider the proposed public transportation service for Chesterfield County. Summary of Information: In December 1999, the Administration proposed a public transportation service for Chesterfield County. The Board has been provided a report on the proposed van service. The service is intended to connect people with jobs and to provide service for the elderly, disabled and those without other methods of transportation. Generally, local van service is proposed for four major corridors in the County: Route 1 (Chippenham Parkway to Route 10), Route 10 (Route 1 to the Chesterfield Airport Industrial Park), Route 60 (Chippenham Parkway to Wal-Mart Way), and a Route I/Route 60 Connector (along Dundas Road and Meadowdale Boulevard). Two minor changes to the local service routes have been recommended from the consultant's initial proposal. Alverser Drive is now included in the Route 60 corridor and a loop around the County Government Center is included in the Route 10 corridor. Deviation routes will be provided for areas within three-quarters of a mile from the local service corridors. Two express services are also proposed: Chesterfield Towne Center area to the Richmond Central Business District, and Route i/Route 10 area to the Richmond Central Business District. (Continued on page 2) Preparer: ~j.~Mc/C~ Title: Agen4 5 5 Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information (Continued) The service is to be operated by GRTC utilizing funds provided by the General Assembly for the expansion of public transportation in the Richmond region. A draft GRTC/County agreement covering the service routes, frequencies, vehicles and financing is attached. A two year pilot program is recommended. The proposed service is expected to cost approximately $2.1 million per year to operate with a projected fare box recovery of approximately $290,000 per year. Approximately $1.3 million will be required for initial capital expenses. Recommendation: Staff recommends the Board take the following actions: 1) Authorize the County Administrator to enter into agreements with GRTC, acceptable to the County Attorney, for the provision of the van service; and 2) Authorize the County Administrator to make service adjustments in the stop locations and frequencies as necessary to provide efficient service. District: Countywide June 28, 2000 Agen455 3Z9 LOCAL SERVICE & DEVIATION AREA POWHATAN ROUTE t (KMART. J'rcc), HOURLY ROUTE 10 (JTCC. AIRPORT PlO, HOURLY ROUTE 60 (CLOVERLEAF - WALMART), 45 MIN ROUTE 1 - 60 CONNECTOR, go MIN RICHMOND HENRICO AMELIA HOPEWELL PRINCE GEORGE DINWIDDIE PETERSBURG 9 0 9 18 Miles 3/4 MILE DEVIATION SERVICE AREA N V,.a~:IN LOC DEVHAN DPOT 6/16/00 4 Miles ROUTE I /ROUTE 10/DUNDAS Miles s ROUTE 1 I ROUTE 10 EXPRESS SERVICE ROUTE EXPRESS SERVIC CAPITAL BUDGET CONSULTANT GRTC VEHICLES $850,000 HEADSIGN $ 0 FAREBOX $ 0 RADIO $ 0 MAINTENANCE $ 0 EQUIPMENT PARTS SIGNS & SHELTERS $ 0 $ 35,ooo $ 884,000 $ 117,249 $ 102,170 $ 158,298 $ 32,000 $ 5,000 $ 35,000 TOTAL $885,000 $1,333,717 OPERATING BUDGET CONSULTANT GRTC MARKETING LIABILITY INSURANCE LOCAL SERVICE COMMUTER SERVICE OVERHEAD TOTAL ANNUAL OPERATING COST $ 0 $ t00,000 $ 0 $ 54,007 $1,199,379 $t ,244,374 $ 574,770 $ 558,810 $ 95,000 $ 95,000 $1,869,149 $2,052,191 ESTIMATED FAREBOX REVENUE (FIRST YEAR) LOCAL SERVICE ($1.25 FARE) COMMUTER SERVICE ($1.50 FARE) TOTAL ANNUAL FAREBOX REVENUE NET ANNUAL OPERATING SUBSIDY REQUIREMENT (FIRST YEAR) $ 84,599 $ 84,599 $ 201,705 $ 201,705 $ 286,304 $ 286,304 $1,582,845 $1,765,887 VAN SERVICE TRANSIT ROUTE AGREEMENT THIS TRANSIT ROUTE AGREEMENT made this day of , 2000, between GREATER RICHMOND TRANSIT COMPANY (the "Transit Company"), a public service corporation organized and existing under the laws of the Commonwealth of Virginia with its principal office in the City of Richmond, and the County of Chesterfield (the "County"), a political subdivision of the Commonwealth of Virginia. W I T N E S SETH: WHEREAS, the Transit Company is authorized to operate and maintain mass transit service for the regular transportation of passengers within the City of Richmond and the County of Chesterfield pursuant to Section 15.1-526.2 of the Code of Virginia, as amended, and the Umbrella Agreement (the "Umbrella Agreement") dated the day of , 1989, by and among the Transit Company and the County, and, accordingly, the transportation of passengers by the Transit Company pursuant to the foregoing is excluded from the operation of Chapter 12 of the Code of Virginia entitled "Motor Vehicle Carriers Generally"; and WHEREAS, the General Assembly has made funds available to the Transit Company for the development and operation in or into Chesterfield County, Henrico County, Hanover County, and the City of Colonial Heights of new local service GRTC routes, new GRTC express transit routes or extensions of existing transit routes; and WHEREAS, each new or extended transit route shall be approved by the local governing body that is authorized to receive the new or extended service. 385 NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained, it is hereby mutually agreed between the parties hereto as follows: (1) The Transit Company shall provide and maintain passenger van service over the routes, with the frequencies and with vehicles acceptable to the County as set forth in Exhibits hereto attached and incorporated by reference herein as a part of this Transit Route Agreement. (2) Subject to the Transit Company's other equipment and manpower commitments, upon twenty-one days prior written notice to the Transit Company, the Transit Company shall make reasonable modifications requested by the County in the proposed schedules which are described in Exhibit and which (a) vary the times of service and/or routes, and/or (b) increase or decrease the frequency of service, (c) add or eliminate routes, and/or (d) adjust service stop locations. The Transit Company shall make no modifications to the service provided without written approval of the County. (3) In order to provide satisfactory services, the Transit Company will provide, operate and maintain, or cause to be provided, operated and maintained, vans acceptable to the County and suitable for such operation. No advertising, other than the Transit Company logo shall be displayed on the vans unless approved by the County. The Transit Company will also provide the personnel to operate and maintain the vans, and the Transit Company shall have full control over and be responsible for the hiring and supervision of such personnel as well as for the payment of all salaries and wages, workmen's compensation and all other employee benefits of such personnel. With respect to the operations hereunder the Transit Company shall, subject to the reasonable availability of insurance coverage, provide liability insurance coverage in the same amount as the Transit Company provides in connection with the routes operated by it for the other Participant under the Umbrella Agreement with the County to be named an additional insured. If insurance coverage at a reasonable cost is not available, the Transit Company may establish a program of self- insurance. It is the intention of the parties that, in the undertaking herein described, the Transit Company shall be an independent contractor. The Transit Company shall indemnify and hold harmless the County against and from any and all claims, damages, costs and expenses (including reasonable counsel fees) because of bodily injury or death of persons or damage to or destruction of property, or for any other cause, resulting from or arising out of the Transit Company's negligence or willful acts in connection with its performance under this Transit Route Agreement. Such indemnification shall be limited to the aforesaid liability insurance or self-insurance. (4) The Transit Company and the County agree to work together to secure all parking facilities related to this service. It is anticipated that leases will be obtained from property owners for parking in the general areas designated by the County. Such leases and all other costs associated with the provision of the parking for the service shall be the responsibility of the Transit Company and shall be borne from funds provided by the General Assembly for the provision of the service or from other non-County funds and shall not be the responsibility of the County. (5) The service described in Exhibit __ shall commence as quickly as reasonably possible after execution of this Transit Route Agreement and upon approval of the funds for the service by the appropriate authorities. (6) The Transit Company shall provide or cause the service to be provided as described herein. For the first two years of service, the Transit Company will receive payment for the service directly from the Virginia Department of Rail and Public Transportation and other state agencies for the provision of passenger van service as described herein and shall not be entitled to payment from the County for said service. Unless a reliable source of non-County funds acceptable to the County is provided by the General Assembly or others at the end of two years for the continuation of the service, the service shall be terminated and there will be no obligation to continue the service. (7) If the Transit Company fails to comply with its undertakings herein and such failure shall continue for ten days after written notice from the County specifying such failure, then the County may terminate this Transit Route Agreement, provided however, the Transit Company shall incur no financial liability of any kind arising out of such termination or any termination or in any event Agreement. (8) under any provision of this entire Transit Route In addition to the other rights of termination provided herein, either party hereto shall have the right to terminate this Transit Route Agreement by giving at least 60 days written notice to the other party hereto of its intention to do so; provided, however, that the failure of either party to observe and perform its obligations hereunder shall not have been deemed a default or breach hereof if such failure is the result of fire, explosion, flood, work stoppage, riot, communications or power supply failure, failure or malfunction of equipment or other cause beyond the party's control but in any such event written notice of such cause shall promptly be given to the other party; but if such failure to observe and perform has continued or clearly will continue for a period of at least 30 days, the other by written notice promptly given to the party who has failed to observe or obligations, terminate this Transit Route Agreement as of the date specified party may, perform its herein. (9) No waiver, alteration, or modification of any of the provisions hereof shall be binding unless in writing and signed by a duly authorized representative of the parties hereto. Except as herein expressly provided to the contrary, the provisions of this Transit Route Agreement are for the benefit of the parties hereto and are not for the benefit of any other person and any assignment of this Transit Route Agreement by either party without written consent of the other shall be void. (10) This Transit Commonwealth of Virginia. this Transit Route Agreement on behalf of the respective parties. (11) The effective date of this Transit Route Agreement shall be governed by the laws of the The undersigned represent that they have authority to execute Route Agreement is IN WITNESS WHEREOF, the Transit Company has caused its corporate name to be hereunto appended by its Chairman and its seal to be hereunto affixed and attested to by its Secretary or Assistant Secretary, such officers being duly authorized therefor, and the County has caused its name to be hereunto appended by its County Administrator and its seal to be hereunto affixed and attested by its Clerk to the Board of Supervisors, such persons being duly authorized therefor, all as of the day and year first above written. ATTEST: GREATER RICHMOND TRANSIT COMPANY By By ATTEST: COUNTY OF CHESTERFIELD By. By Clerk to the Board of Supervisors C. 40 "Wheels to Project Employee Transportation Needs Survey administered by Richmond Goodwill Industries (RGI) 6301 Midlothian Turnpike, Richmond, VA 23225 Fax # 745-4953 Fax # 276-6519 or E-Mail: rthickson@goodwillrichmond.org Name of Business: Primary Business Address: City. State County: [ ] Henrico [ ] Chesterfield [ ] Richmond City [ ] Hanover Additional Business Sites: please attach a list of locations Insert the number of your businesses in each sector of Richmond: (insert Cf) ( ) near West End ( ) far West End ( ) East-end to Airport ( ( ) Southside-west of Chippenham ( ) Southside-Central ( Contact persons: RGI - Bob Hickson - 745-6300 x279 ServiceMaster - Cynthia Heivey- 285-8902 x321 Your Name: Zip [ ] other ( ) Northside ) East-end beyond Airport ) Southside-East of 1-95 Type of Business: (check one) [ ] Educational [ ] Government Comments: [ ] Retail/Wholesale [ ] Manufacturer/Production [ ] Food Service [ ] Medical [ ] Service Business: [ ] Other: 1. Transportation Needs: (check onel [ ] Currently provide transport for employees [ ] Currently on bus route [ ] NO employee transportation needs [ ] Need HELP with transportation for Employees 2. 'Total Number of Employees: (check one) [ ] 1-25 [ ] 201-325 [ ] 326-450 [ ] 450-600 [ ]26-50 [ ]51-100 [ ] 101-150 [ ] 151-200 [ ] 600 plus 3. Number of Employees Needing Transportation: (check one) [ ] 76 plus Comments: [ ] 1-5 [ ] 6-25 [ ] 26-50 [ ] 51-75 4. Please indicate work hours/shifts needing transportation coverage: [ ] 2nd Shift (3pm-11pm) [ ] 3rd Shift (11pm-Tam) [ ] Other [ ] 1st Shift (7am-3prn) 5. Are you aware of employee applicants unable to work due to lack of transportation? PJease indicate average per month: [ ] 1 - 10 persons [ ] 11 - 20 persons [ ] 36 - 50 persons [ ] 51 - plus persons [ ] Yes [ ] No [ ] 21 - 35 persons 6. Would your company/organization be willing to contribute to the cost of providing transportation for workers? [ ] Yes [ ] No [ ] Need more information [ ] Willing to discuss participation Project as represented by RGI's public service interes£ Thank You for your participation and support! · P, O~ Bo× 85333 An Affiliate of Media Genera~ Richmon(l, V~rg~nia 23293-000~ (804) 649~6000 Adveri~s~n g Affidavit (Th~s m nat a NiL Please pay from ~nvo~ce) P O BOX 4O CHESTERF]ELD VA 23832~0040 06/21/2000 12 ~ TAKE NOTICETAKE NOTICE THAT THE BOARD ) .(© x 26.00 218_38 ATT H P~isher of R~CH~OND T~qlES-D~SPATCH This ~s to ce~i~ that the a~ached T~ NOT~C~ ~OT~C was p~b~shed by the Richmond T~mes=D~spatch in the C~ of R~chmond, s~a~e of Vir~ ~n]a, on the fo~ow~g dates: /)6/21/2000 The f~rst insertion ~e~n~j given... 06/21/2000 Sworn to and subscribed before State o~ Virginia City of R~chmond ~y commission expires 03/31/01 Wheels to Work Transportation Survey Sheet Results Area Locations~~) 'I~emico Total '}}enrico ' ChesterfieTd-~ Richmond Hanover Other Total 16 10 -- \9 3 3 ~J 41 Insert the number of your businesses in each sector of Richmm ,- ~ Petersburg N.W. El~d F.W. End E End to Air E end Air~ SW Chiphm SS Central -SS o~f-}-~ Northside Total 1 44 18 9 7~, 17 21 12 "~2 ) Type of Business O}l~er Retail/Wholesale Mfg./Production. Ed. Government Food Service Medical Service Total 6 9 0 0 1 5 0 6 27 Transportation Needs ~ ~'"'~'~ Total Currently Provide Currently on Bus Line No Needs t/' Need Transportation HELP " Total 0 9 9~ 17 / TotalNumber of Em ayees Total 1 - 25' ~6-50 51-100 101-150 151-200 201-325 326-450 450-600 600 plus Total 6 2 1 5 1 4 2 6 27 Number of Employees Needing Transportation 1-5 6-25 - ~6-50 51-75 76-100 100 Plus Total 2 7 1 2 4 2 18 Please indicate work hours/shifts needing sportation covera Shift/Coverage 1st ( 7-3) 2nd (~ - 11) -3rd (11 - 7) Other Total Total 14 14 5 10-6, 5-9, 9-4, 4am lO-2am, 4-4:30pm 39 Are you aware of employee applicants unable to work due to lack of transportati~ Corn~nent: ~ ~YeSl0 ~, No8 Total18 Please indicate average employee needs per month Comment: 1 10 persons 11 - 20 21 35 36 50 51 - plus Total 8 4 1 3 3 19 Would your company/organization be willing to contribute to the cost M3:rff6~ff~ trans-~ ~ Total ..... Yes N/a/ N;ed more~nform illing to d¢cus Total 38k,,,,, 12 ~ 28 Survey needs tally date: _June 28, 2000 Identified by Greater Richmond Job Center Mark Comments: J C Penney moving to Chesterfield Town Center 11/1/2000 (all numbers will increase Transportation Forum June 23, 2000 Sixty (60) persons attended the June 23, 2000 public forum regarding public transportation in Chesterfield. The following is a consensus of the opinions expressed. Political climate needs to change among Chesterfield Board of Supervisors for transportation to change Mother is resident of Lucy Corr; patients are payh~g more than $65 to go to doctors, the transportation proposal is inadequate since it is not door-to-door; the county needs something comparable to Van-Go for service Route maps are unreadable. Routes don't cover everyone, southern part of county not included. Feels Board of Supervisors won't commit to accept proposal because after two years of state support. Board of Supervisors needs advisory committee comprised of citizens to present needs. Needs Home Health Care and has great difficulty finding someone to come to Iris home because he's not on the bus lhae. 80% of time in spent in house because she doesn't have transportation. Makes trips to doctor three times a week at a cost of $75/trip to Medicaid. Could get out to volunteer, etc. if there was transportation available. Has a child who wants to go places and cml't take him, can't get to doctor appointments without using friends to transport herself and disabled child. Mentally worn down because she can't get out. Route doesn't, come near home and she needs door-to-door. People call our agency all the time for transportation. Our clients can't get to the agency and we don't have the staffto go out for home visits. Feels he would be trapped if his wife cma no longer drive. Works 10:00 p.~n. to 6:00 a.m. shift in Chester. Depends on his daughter and others for transportation which means he sometimes has to go to work 5 hours early mad be picked up 3 hours late. A Cab is $18.50 one way which in financially unfeasible. Citizens need to advocate for the disabled and Chesterfield County needs to realize the need. Many people can only get to the doctor if their insurance pays for transportation Wheels to Work Transportation Survey Sheet Results Area Locations I ~d~4~/_~ ~ Total ' htenrico Chesterfield Richmond Hanover Other Total 16 10 9 3 3 41 Insert the number of your businesses in each sector of Richmond: Petersburg N.W. Er~d F.W. End E End to Air E end Air E( t'SW Chiphm SS Central SS of 1-95 ' ~N~rthside Total 1 44 18 9 7 I 17 21 12 130 Type of Business '~) ~ I ~'~i~F~ '~ O~l~er Retail/Wholesale Mfg./Production. Ed. Government Food Service Medical Service Total 6 9 0 0 1 5 0 6 27 Transportation Needs Total Currently Provide Currently on Bus Line No Needs (' Need Transportation HI}L~ Total 0 9 9~ 17 35 Total Number of Em [oyees Total 1 - 25' ~6-50 51-100 101-150 151-200 201-325 326-450 450-600 600 plus Total 6 2 1 5 1 4 2 6 27 Number of Employees Needing Transportation 1-5 6-25 - ~6-50 51-75 76-100 100 Plus Total 2 7 ! 2 4 2 18 Please indicate work hours/shifts needing sportation covera Shift/Coverage 1st ( 7-3) 2nd (9 - 11) -3rd (11 - 7) Other Total Total 14 14 5 10-6, 5-9, 9-4, 4am lO-2am, 4-4.'30pm 39 Are you aware of employee applicants unable to work due to lack of transportatit Corn}nent: -- ( Yes )'""N No Total 10/- 8 x~ ,,/ 18 Please indicate average employee needs per month Comment: 1 10 persons 11 - 20 21 35 36 50 51 - plus Total 8 4 1 3 3 Would your company/organization be willing to contribute to the cost o g tr~: ~ Total Yes No led more information g t Total ~ 28 Survey needs tally date: _June 28, 2000 Identified by Greater Richmond Job Center Mark Comments: J C Penney moving to Chesterfield Town Center 11/I/2000 (all numbers will increase "Wheels to Work" Project Employee Transportation Needs Survey administered by Richmond Goodwill Industries (RGI) 6301 Midlothian Turnpike, Richmond, VA 23225 Fax # 745-4953 Fax # 276-6519 or E-Mail: rthickson~goodwillrichmond.org Name of Business: Primary Business Address: Contact persons: RGI - Bob Hickson - 745-6300 x279 ServiceMaster - C},nthia Helve}, - 285-8902 x321 Your Name: City State County: [ ] Henrico [ ] Chesterfield [ ] Richmond City [ ] Hanover Additional Business Sites: please attach a list of locations Insert the number of your businesses in each sector of Richmond: (insert #) ( ) near West End ( ) far West End ( ) East-end to Airport ( ( ) Southside-west of Chippenham ( ) Southside-Central ( Zip [ ] other ( ) Northside ) East-end beyond Airport ) Southside-East of 1-95 Type of Business: (check one) [ ] Educational [ ] Government Comments: [ ] Retail/Wholesale [ ] ManufacturedPmduction [ ] Food Service [ ] Medical [ ] Service Business: 1. Transportation Needs: (check one', [ ] NO employee transportation needs [ ] Other: [ ] Currently provide transport for employees [ ] Currently on bus route [ ] Need HELP with transportation for Employees 2. Total Number of Employees: (check one) [ ] 1-25 [ ] 201-325 [ ] 326-450 [ ] 450-600 [ ]26-50 []51-100 [ ]101-150 []151-200 [ ] 600 plus 3. Number of Employees Needing Transportation: (check one) [ ] 76 plus Comments: [ ] 1-5 [ ] 6-25 [ ] 26-50 [ ] 51-75 4. Please indicate work hours/shifts needing transportation coverage: [ ] 2nd Shift (3pm-llpm) [ ] 3rd Shift (11pm-7am) [ ] Other [ ] 1st Shift (7am-3pm) 5. Are you aware of employee applicants unable to work due to lack of transportation? Please indicate average per month: [ ] 1 - 10 persons [ ] 11 - 20 persons [ ] 36 - 50 persons [ ] 51 - plus persons [ ] Yes [ ] No [ ] 21 - 35 persons 6. Would your company/organization be willing to contribute to the cost of providing transportation for workers? [ ] Yes [ ] No [ ] Need more information [ ] Willing to discuss participation Transportation Forum June 23, 2000 Sixty (60) persons attended the June 23, 2000 public forum regarding public transportation in Chesterfield. The following is a consensus of the opinions expressed. Political climate needs to change among Chesterfield Board of Supervisors for transportation to change Mother is resident of Lucy Corr; patients are payi_ng more than $65 to go to doctors, the transportation proposal is inadequate since it i~ not door-to-door; the county needs something comparable to Van-Go for sci,,ice Route maps are unreadable. Routes don't cover everyone, southern part of county not included. Feels Board of Supervisors won't commit to accept proposal because after two years of state support. Board of Supervisors needs advisory committee comprised of citizens to present needs. Needs Home Health Care and has great difficulty finding someone to come to Iris home because he's not on the bus lh~e. 80% of time in spent in house because she doesn't have Ixansportation. Makes trips to doctor three times a week at a cost of $75/trip to Medicaid. Co'uld get out to volunteer, etc. if there was transportation available. Has a child who wants to go places and can't take h/m, can't get to doctor appointments without using friends to transport herself and disabled child. Mentally worn down because she can't get out. Route doesn't, come near home and she needs door-to-door. People call our agency all the time for transportation. Our clients can't get to the agency and we don't have the staffto go out for home visits. Feels he would be trapped if his wife cm~ no longer drive. Works 10:00 p.m. to 6:00 a.m. shift in Chester. Depends on his daughter and others for transportation which means he sometimes has to go to work 5 hours early and be picked up 3 hours late. A Cab is $18.50 one way which in fmar~cially unfeasible. Citizens need to advocate for the disabled and Chesterfield County needs to realize ttxe need. · Many people can only get to the doctor if their insltrance pays for transportation Transportation Forum June 23, 2000 Sixty (60) persons attended the June 23, 2000 public ±brum regarding public transportation in Chesterfield. The following is a consensus of the opinions expressed. Political climate needs to change among Chesterfield Board of Supervisors for transportation to change Mother is resident of Lucy Corr; patients are payLng more than $65 to go to doctors, the transportation proposal is inadequate since it is not door-to-door; the county needs something comparable to Van-Go for service Route maps are unreadable. Routes don't cover everyone, southern part of county not included. Feels Board of Supervisors won't commit to accept proposal because after two years of state support. Board of Supervisors needs advisory committee comprised of citizens to present needs. Needs Home Health Care and has great difficulty finding ~omeone to come to tfis home because he's not on the bus lhxe. 80% of time in spent in house because she doesn't have ~masportation. Makes trips to doctor three times a week at a cost of $75/trip to Medicaid. Could get out to volunteer, ete_ if there was transportation available. Has a child who wants to go places and caxa't take him, can't get to doctor appointments without using friends to transport herself and disabled child. Mentally worn down beemue she can't get out. Route doesn't come near home and she needs door-to-door. People eail our agency all the time for transportation. Our clients can't get to the agency and we don't have the staffto go out for home visits. Feels he would be trapped if his wife cma no longer drive. Works 10:00 p.ln. to 6:00 a.m. shit5 in Chester. Depends on his daughter and others for transportation which means he sometimes has to go to work 5 hours early at~d be picked up 3 hours late. A Cab is $18.50 one way which in financially unfeasible. Citizens need to advocate for the disabled and Chesterfield County needs to realize the need. Many people can only get to the doctor if their insurance pays for transportation We, the undersigned, are requesting that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. Name Address 2 3 4 6 7 8' 9 10 11 ~J 16 17 18 19 20 21 22 23 24 1 2 We, the undersigned, are...que~*tg ~at the Chesterfield Board m ,mpervisors e~tablish paratransit services for the elderly and disabled citizens of Chester~old County'. Address 18. 2D 2~ We, the undersigned, are. Cquesting that the Chesterfield Board m ~ apervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. 13 14 15 16 17 18 19 20 21 22 23 24 25 Address We, the undersigned, are requesting that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. Name 14 15 Address 16 17 18 19 20 21 22 23 24 25 26 27 28 We, the undersigned, are requesting that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. Name 7 10 11 12 13 14 I5 I6 17 18 19 20 21 22 23 24 We, the undersigned, are ~,xluesting that the Chesterfield Board of oapervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. lXlalne Address 14 15 16 17 18 19 20 21 22 23 24 25 We, the undersigned, me requesting that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. Nalne 2. _ ~ ItiPHEN~iTCHE/L 4 6 7 8' 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Address We, thc, undersigned, are requesting that the Chesterfield Board of Supervisors establish paratransit ser~'ices for the, elderly a~td disabled citi2ens of Chesterfield County. :/ 24 .~ We, the undersigned, are requesting that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. 22 Address u, / 23 24 25 We, thc undersigned, are, requesting that the Chesterf]¢!d Board of Supervisors :stablish paratransit ser~'ices for the elderly and disabled citizens of Chesterfield County, Address t9 2O 2t 22 23 24¸ We, the undersigned, a. ~ requesting that the Chesterfield Board ~ Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. Name 5 6 / 11 ~ Address '' A We, the undersigned, are requesting that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disablelt citizens of Chesterfield County. 0,.i, Address ~%~~,c~o 2.. ' ' : mcdb'~, ~ We, the undersigned, me requesting that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. NalilO O/ Address /'t',~ ¢[~~ J We, the Undersigned, are ,oquesling that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. 1 2 3 4 5 6 ,,, C oq Address We, the undersigned, arc ..xtuesting that the Chesterfield 6ard of ~upervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. Address We, the undersigned, are requesting that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. Address We, the undersigned, are requesting that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. We, the undersigned, a~. requesting that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. Name 10 ,' 11 15 Address We, the undersigned, are requesting that the Chesterfield Board of Supervisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. Name ,~...~, ' .} ~ . , . ti.,,./' t, , , Address uu,~Y/oo o8:18 FAX 804 368 We, the undersigned, are requesting that the Chesterfield Board of Supervisors establish paratraasit services for the elderly and disabled citizens of Chesterfield County. 2, ( 23 ' Lj 7, Address I - I ......... utt/o7/00 08:18 FAX 804.~.358 5606 CTR VA IND LVG ~ ~o2 1 2 3~ 4 5 6 7 9 ~0 11 12 13 14 15 16 17 19 20 21 22 23 24 25 26 27 28 We, the undersigned, are requesting that the Chesterfield Board of Superuisors establish paratransit services for the elderly and disabled citizens of Chesterfield County. Name Add.tess CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 6 Meetin~ Date: June 28, 2000 item Number: 16.B. II III IIII IIIIIIIIIIIII1~1 Subiect: Public Hearing to Consider FYO0 SChOo1 Operating Fund Appropriations Revisions County Administrator's Comments: County Administrator: Board Action Requested:The School Board requests the Board of Supervisors to hold a public hearing to increase estimated revenues in the School Operating Fund by $1,615,003 and increase appropriations in Administration/Attendance & Health by $110,000, Pupil Transportation by $300,000, and Operations and Maintenance bY $1,205,003 as noted in the attached resolution. This action requires an increase in State Sales tax and the transfer to the School Operating Fund in the County General Fund in the amount of $1,400,900. Summary of Information: On October 26, 1999, the first quarter revieW Was presented to the School Board reflecting a net projected year-end balance of $1.0 million. The revised projected year-end balance as of Ma~ti 31, 2000 is approximately $3.6 million, more than adequate to meet the FY2001 budget requirement of a fund balance of $3,151,500. There are several expenditure adjustments to be made in various appropriation categories fo~ this fiscal year. There is also a need to request the Board of SuperviSOrs to reserve approximately $1,324,479 at June 30, 2000, to cover expenditures that will cross the fiscal year. su er e: en William C. Bosher; Jr. {~Yes Attachments: No .I # 341 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of ~o The Federal Food Service Fund and the School NOn-Federal Food Service Fund have potential revenue shortfalls due to the r~duced student days in FY2000; however, these anticipated losses will be m~re than offset by expenditure reductions. The analysis of the FY2000 year-end position is divided into three areas: 1) revenue changes occurring since the first ~arter review; and, 2) expenditure changes occurring since the first quarter review, some requiring appropriation changes, and 3) funding to be reserved for use in FY2001. School O~erating Fund Revenue Changes Local Revenue $ 660,700 Local revenues such as building rent, tuition, printing charges, reimbursements, insurance recoveries, miscellaneous revenue, and the sale of surplus equipment were higher than anticipated. Also included here is the accrued interest of $104,302 received on the GO bonds sold in February. Warehouse and Postal Fund Sales 308,368 Prior to this fiscal year, the Warehouse and PQ~tal functions of the School Board were in two separate Internal Service funds. During the FY2000 budget process, these two funds were eliminated and these functions became a part of the school operating fund. Because final closing entries for June 30, 1999 were not completed until recently, the impact to the School Operating Fund was unknown until now. Revenue of $308,368 must be included for FY2000. State Sales Tax 1,400,900 The original FY2000 State Sales tax estimate f©r CCPS was $31,709,600; however, during the General Assembly session, State Sales tax estimates were updated and the revised amount for CCPS is $33,110,500. This amount is based on an increased statewide sales tax amount as well as on Chesterfield's updated school age population and will be used to calculate state basic aid as shown below. State Basic Aid (832,600) The revised State Sales tax amount of $33,110,500 as approved by the General Assembly must be used to calculate state basic aid, thereby reducing this calculation by $832,600. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 6 State SOQ Revenue 166,135 The average daily membership (ADM) at March 31 Was 50,846 or 137 higher than projected at the first quarter review. This ADM figure results in increased State SOQ funding. State - Other Revenue (113,000) Categorical funding for vocational education, adult education funding, foster care, and remedial summer school has been adjusted according to actual receipts in FY2000. Federal Aid 24,500 Increased federal funding for JROTC and Adult Education has been received. Total Revenue Increase $1,615,003 School Operating Fund Expenditures Administration/Attendance a Health 110,000 Due to the increase in benefits consultant cOstS associated primarily with the TSA audit, $63,000 needs to be added to COmpensation and Benefits. In addition, the fund balance account will be increased by $47,000. Pupil Transportation 300,000 Because fuel prices have increased significantly, County central garage charges may need to reflect these price increases before year-end. Consequently, funds will be transferred to the Pupil Transportation fund balance account in anticipation of this need. Operations & Maintenance 1,205,003 Transfer to the Warehouse fund of $160,534 iS necessary in order to complete the closing entries for the internal service funds at June 30, 1999. Revenues have fallen short of projections for FY1999 by the indicated amount. Additional adjustments must be made for the cost of the Warehouse & Postal inventory transferred to School Operating Fund ($222,773). Due to the extremely cold weather, utility COsts and overtime needs were higher than anticipated. In addition, fuel P~ices have increased significantly and County central garage billings may need to reflect these price increases before year-end. Because the effect of these factors is unknown at this time, funding will be placed in the Operations and Maintenance Fund Balance acCoUnt in anticipation of need. Total Expenditure Increase $1,615,003 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 6 The revenue and expenditure changes indicated above result in an appropriation increase of $1,615,003 requiring this public hearing. Appropriation increases include Administration/Attendance & Health ($110,000), Pupil Transportation ($300,000), and Operations & Maintenance ($1,205,003). Reserve Funding Each year, the School Board requests that a portion of current year funds be reserved for re-appropriation in the following year for specific purposes. For year-end FY2000, the funding r~cOmmended to be reserved is described below by specific item. The amount for each item is an estimate as of April 18, 2000 and is subject to change. 1) Accrued interest from the February 2000 bond sale $104,302 When the bond sale took place in February, accrued interest proceeds of $104,302 for the new bonds were included. As per the bond sale agreement, the accrued interest must be used to offset the first debt interest payment to be made in FY2001. 2) Richmond Governor's School Debt Service 200,000 3) Transfer to Grants 402,334 The school operating fund supports various grants such as State Technology and Jobs for Virginia Graduates and these funds must be transferred to the School Grants Fund. Some of these funds will not be spent by June 30, 2000; therefore, there is a need to reserve these funds for use in FY2001. 4) State SOL staff development initiative 466,500 To ensure that all teachers are trained in the core content areas as required by the Standards of Learning, the state funded a staff development initiative at a cost for CheSterfield in this second year of $761,824. Because the state requires that any unexpended funds be carried over to the next year, the remaining $466,500 must be reserved. 5) Wellness 58,828 We receive rebates from our healthcare prOViders on an annual basis, which have been and will be used to provide free health services, such as osteoporosis screenings and flu shots, to our employees covered by our healthcare plans. CCPS will not be billed for these services until after July 1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 6 6) Benefits Consulting Services 50,800 This amount represents the remaining balance to be funded for consultant expenses. 7) Miscellaneous 41,715 This amount includes dual enrollment claS~es in conjunction with JTCC ($9,715), adult education GED software ($8~000), alternative education ($9,000), diploma costs for summer school ($3,000), and insurance recoveries that have not been finalized at this time ($12,000). Total Reserve Requested $1,324,479 The most current estimate for year-end balance is approximately $500,000, excluding the amounts to be reserved, and the $3.2 million balance to be carried forward as a requirement of the FY2001 budget. In addition to the formal recommendations made below, the Superintendent recommends that the School Board, in the first quarter of FY2001, plan to request the Board of Supervisors to re-appropriate any unused General Fund Transfer for non- recurring expenditures as deemed necessary. 345 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 6 of 6 Meeting Date: June 28. 2000 Bud.qet and Mana.qement Comments: This item summarizes the FY2000 Fourth Quarter Review for the School Operating Funds as approved by the School Board on April 25, 2000. The School's Operating budget was adopted at $318.4 million. Since the FY2000 budget was adopted, there have been numerous changes in revenues and expenditures. These changes are detailed on the attachment. The adopted budget projected an ADM (Average Daily Membership) of 50,788 students. The actual March 31 ADM was 50,846 or 137 higher than projected in the first quarter review. While this ADM change results in increased State SOQ funding of $166,135, State basic aid dropped $832,600 due to an increase in State Sales Tax allocations. During the General Assembly session, State Sales Tax estimates were updated resulting in an increase of $1,400,900. Numerous expenditure increases (as outlined in the attached) require an additional appropriation. The appropriation changes requested will increase revenues in the school fund in the amount of $1,615,003, and also increase expenditures in Administration/ Attendance & Health by $110,000, Pupil Transportation by $300,000, and Operations & Maintenance by $1,205,003. The increase in the State Sales Tax transfer to Schools (which is recorded in the General Fund) will also result in an increase in State Sales Tax revenue in the general fund and an increase in the transfer to Schools in the amount of $1,400,900. State code mandates that a public hearing be held for an increase in appropriations in excess of $500,000. The School Board requested the public hearing for June 28, 2000. This item also requests approval of reserves (based on results of operations) in the amount of $1,324,479 (detailed on the attachment) to be carried over and re-appropriated into FY2001. Preparer: Rebecca T. Dickson Title: Director, Budget & Management Ar~ Affiliate of ~ded~a Oeaeraa Richmond, W¢ginia 23293-000~ (804) 649~6000 Advertising Affidavit (This is not a bill. Please pay from invoice) OF SUPERVISORS VA 23832~0040 220806 06/21/2000 121 Ad Size TAKE NOTfCETAKE NOTICE THAT THE BOARD 2D0 x 13.00 t12_94 ATTACH HERE Publisher of the RICHMOND TIMES-D~SPATCH This is f,o certify that the attached T~JKE N'OTICETAKE NOTIC was published by the R~chmond T~mes~D~spatch in the C~ of R~chm%d, state of Virginia, on the fo~owi~g dates: 06/2112000 The first i~sertien being given... Sworn to aad subscribed before O6/21/2000 My Commission expires 03/31/01 THiS IS NOT A B~LL. PLEASE PAY FR~M ~N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: June 28, 2000 Item Number: 16.c. Subject: Public Hearing on FY2000 Year End Adjustments County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing regarding FY2000 year-end revenue and expenditure adjustments as follows. 1. Appropriate revenues and expenditures up to $2.1 million for specific programs as well as authorize reallocations among General Fund departments and related funds as outlined in Schedule A. 2. Appropriate revenues and expenditures up to $2.7 million and authorize other adjustments for specific programs and Non-General Fund departments as outlined in Schedule B. 3. Authorize the County Administrator to reserve and reappropriate into FY2001 unspent FY2000 appropriations, contingent upon the positive results of operations within individual departments and Countywide, as determined by the County's financial audit as outlined in Schedule C. Summary of Information: At the end of each fiscal year, staff requests revisions among appropriation categories consistent with year-end projections of revenues and expendi~ures. Preparer= i/~(~5~. '"~" ~j.~d~'~-"~ Title' Director, BuO.qet & Mana.qement Rebecca T. Dickson Attachments: Yes ~-~No [# ,514'7 I Meetin l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 28, 2000 Page 2 of 2 Budqet and Mana.qement Comments: Adjustments this fiscal year-end can be attributed to several primary reasons. Personnel costs within departments is one reason. Each year, most departments reduce their personnel budgets by an amount equal to 4% of their personnel costs. This budgeted reduction assumes attrition (or turnover) within the department. The 4% is based on an expected countywide average with some departments experiencing more and some departments experiencin less turnover. Several departments did not experience the budgeted turnover which has resulted in the need for changes in allocations. addition, several departments experienced workers compensation expenses and healthcare expenses for retired employees. These expenses are beyond the department's control and often result in adjustments for these departments. In addition, appropriations are required for the $700,000 loan to the Heal Center Commission, made in January, because the loan will not be paid back prior to year-end. The September, 1999 hurricane and the January snowstorm caused expenses in excess of $300,000 to be incurred in various departments. The federal reimbursement may not be forthcoming until next fiscal year. MH/MR/SA will receive another $478,000 in State revenue with corresponding expenditures for the expansion of services. Board commitments in the Fire Department for additional career staffing at Forest View and Enon Volunteer Rescue Squad had to be covered as well. Lastly, while there is no budgetary impact as a result of this change, expenses and revenues are being recorded differently in the Print Shop resulting in a $353,000 increase to the total budget. Transfers, the use of certain designated reserves (not fund balance), and surplus revenue will be required to increase appropriations for departments that would otherwise exceed budgeted expenditures. This date and time has been advertised to hold a public hearing on revenue and expenditure adjustments for FY2000. State law mandates that a public hearing be held prior to an increase in appropriations in excess of $500,000. S__~edule A County Departmental Revenue and Expenditure Budget Adjustments Assessor Buildings & Grounds Clerk of Circuit Court Commissioner of Revenue Commonwealth Attorney Community Development Admin. County Attorney County Administrator Economic Development E-911 Communications Center Fire General Services Administration Historic Chesterfield Human Resource Management Human Services Administration Internal Audit Juvenile Detention Home Law Library Libraries MH/MR/SA Parks & Recreation Print Shop Planning Sheriff and Regional Jail Social Services - food stamps Social Services Solid Waste Transportation 250th Celebration Advance to the Health Center Commission (see notes) Transfer to Grants Transfer to Capital Projects Transient Occupany Tax/Payment to GRCCA Youth Group Home Various Surplus Revenues Non-Departmental - Industrial park reserve funds Revenue 18,000 14,700 16,971 361,000 5,400 107,200 30,000 23,000 478,000 50,000 353,000 37,000 229,700 (1,660,000) 275,000 28,700 125,575 130,000 80,000 1,195,542 66,073 Expenditures $ 32,2O0 294,500 33,200 36,800 80,000 75,000 86,000 (56,000) (41,500) (140,000) 361,000 30,100 25,000 179,000 25,800 30,000 23,000 40,000 646,400 33,500 353,000 177,000 476,70O (1,660,000) (125,000) (35,ooo) 47,600 700,000 (44,432) 115,920 130,000 80,000 66,073 $ 2.075.86~1 Notes: Health Center Commission-- A separate agenda item is being considered at the June 28 meeting to extend the repayment date of the loan. The FY2000 Adopted Budget included $25,000 in the Non-Departmental appropriation category for District Improvement Funds. This appropriation needs to be included in the Public Works category and therefore, will be reclassified. The FY2000 Adopted Budget included $200,000 in the Non-Departmental appropriation category. This $200,000 needs to be reclassified to the Transfers category for redesign of the County's Internet site. 349 Schedutr..~B Other Funds - Revenue and Expenditure Budget Adjustments (~rauts: Community Corrections - appropriate program income revenue Community Corrections - reduce general thnd transfer Comprehensive Services - appropriate additional state revenue Comprehensive Services - appropriate use of retained earnings Video Arraignment Grant - appropriate additional state revenue VJCCCA Grant - reduce state revenue in this grant to fund Youth Group Home VJCCCA Grant - appropriate state and lee revenue Total Grants: County Capital Projects: Bensley Community Building Expansion - Accounting change only-CDBG project Chester l,ibrary - contractor renegotiation ttenricus Dutch Gap Conservation Land Purchase - Reduce budgeted revenue not to be received Henricus Dutch Gap Conservation Land Purchase - TransfEr from RFC1P (designation) IST Building Addition/Renovations--Additional Lease Purchase Proceeds tbr renovation VDOT Sidewalks/Bikelanes, Curb & (}utter Program Local Contribution Nash Road (Morriset to Woodpecker Rd) l lopkins Road (Inca to Cedar Lane) Robious Road (Midlothian Turnpike to Woodmont) Genito Road (Rt. 360 to Old Hundred) Redesign of the County's interact site Personal Property Rewrite project Wagner Building Parking Lot - closure of project and reduction in general fund transf~2r Oracle software licenses to be purchased in FY2001 Total Capital Projects: Note: Transfers among projects will be completed as follows. These changes result in no net increase in the capital projects fund. Transfer $1,394,000 in lease purchase proceeds from CD Building to Juvenile Detention Home. Transfer $2,015,700 in general funds from Juvenile Detention Home and CD Building to Circuit/General District Court project ($1,250,000) and to Courthouse Complex road project ($765,700). Cash Proffer Fund: The Grove - Reimbursement to developer Utilities Capital Proiects: Crescent Park Sewer Line - Accounting change only-CDBG project Revenue $ 62,498 (44,432) 702,000 357,000 52,014 (122,000) 94,988 Expenditures 18,066 _$~1,102,068 $ 18,066 547,867 298,000 (125,575) 125,575 200,000 35,000 (33,655) $ 1~047,212 $ 547,867 195,760 01,623) (15~13o) (144,934) (24,072) 200.000 24,000 $ 771,868 $ 100,000 180,000 $ 180,000 Schedule C General Fund Dollars to Be Reserved and Carried Forward and Reappropriated into FY2001 Clerk of Circuit Court Circuit Court Judges Community Development Departments CDIS related revenue Cope with Divorce - results of operations Debt Service - results of operations - source in the FY2001 budget E-911 Communications Center Economic Development - Restructuring Economic Development Opportunities - $250,000 source in FY2001 budget Environmental Engineering Employee Benefits - results of operations - source in the FY2001 budget Fire Department - donations - results of operations Health - indigent care Health - salary issues James River Advisory Council Juvenile Detention Home JDR Court Limited English Speaking Program Donations - results of operations Quality Child Care - results of operations Police Police - results of operations in donations Registrar Schools - FY99 and FY00 results of operations used in FY2001 adopted budget Social Services - unspent Federal Housing revenue Social Services ~ cover child protection position for FY2001 & foster care recruit. Social Services - additional space needs Solid Waste - cash register system Technology Improvements in County Telephone Systems-results of operations Technology Capital Projects - source in FY2001 budget Wellness Program - results of operations Youth Services - Use You Lose Program $ 14 000 25 000 55 300 17 835 950000 263.000 15.000 750.000 15.000 250 000 118,800 62,000 20,000 22,500 20,000 5,000 2,000 9,000 70,000 5,000 5,000 3,156,300 12,000 64,500 50,000 30,000 200,000 100,000 19,821 15,000 Other Funds to Be Reserved and Carried Forward and Reappropriated into FY2001: Airport $ Utilities $ 30,000 311,500 351 P~ O~ Box 85333 ~ichmond, Virginia ~3~3~0001 SUPERVISORS Des crit~tio~ Ad Size TAgtE NoT~cET NOTICE THAT T~ BO ~RD ZOO x 2000 00/21/2000 121 220806 167.60 ~edia General Operations, Inc. Publisher of the &TT~H HERE 06/21/20 O0 Sworn to arid subscribed before me th~s~_ _~ State of Virginia Citg of RiChmond ~y Commission expires 03/31 06/21/2000 THiS IS NOT A BILL. PLEASE PAY FROM ~NVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 16.D~ Subject: PUBLIC HEARING: Ordinance to Vacate Kenly Drive and a Twenty Foot Building Line Across Lot 9 Block C, Gravelbrook Farm Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate Kenly Drive and a 20' building line across Lot 9, Block C, Gravelbrook Farm Subdivision, as shown on the attached plat. Summary of Information: Michael E. Glancy and Donna K. Glancy have submitted an application requesting the vacation of Kenly Drive and a 20' building line across Lot 9, Block C, Gravelbrook Farm Subdivision. Necessary easements will be retained. This request has been reviewed by staff and approval is recommended. District: Dale John W. Harmon Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE KENLY DRIVE AND A TWENTY FOOT BUILDING LINE ACROSS LOT 9 BLOCK C, GRAVELBROOK FARM SUBDIVISION CREEK FARMS ROCK Fl \ ~- New 353 11 4741 5228 10 5455 5220 9 7 6 6!2,-'i" 8 I 8026 9027 q ') I fl / 7 P ~ ~ ,~,o , .... 5142 ,...,/ '~. VARIABLE WIDTH D~INAGE ~, EASEMENT TO BE ~T~NED 3 ~ 16 5217 ORkVELBROOK 5 0029 5132 4 1029 5120 2 5107 5209 ........... Noel E. Craver, Jr. ,, /Mary A. Craver '., /5201 Gravelbrook ' .... /Pin # 7756866199 .... '"'%~x~ DB. 2233 PG. 1422 ~ AREA OF RIGHT OF WAY · TO BE VACATED 4883 5200 .,' 7274 5211 GRAVELBOOK FARM LOT 9, BLOCK C & LOT 1 BLOCK E N£ Com'd~te 11776152.5 3587¢90 5140 ~7n7 9906 Michael E. & Donna K. Giancy 5155 Gravelbrook Drive / 6 Pin # 7756877804 / 513 9 0 9 0 3 D.. 2351 P~. 323 ~(.-. 20' BUILD~ING LINE TO BE VACATED ~ ~__..~ ~ .............. W. S. Carnes & p. R. Wallace 5320 Ironbridge Road Pin # 776~686-3290 DB. 589 PG. 309 9474 5130 RT .6h43 MAP OF CHESTERFIELD COUNTY VIRGINA May 05 2000 ' 1275 5t20 SGALE 1:1200 ,,,,,.,,o ~ ,, ,,,~S4 I I ' = lO0. OOfeat i An Affiliate of Media Genera~ Advertising Affidavit ?. O. Box 85333 Richmond, Virginia 23293~0001 (804) 649~8000 (This is not a bill. P~ease pay from invoice) CtfESTERiFILD CO RIGHT WAY' RIGHT OF WAY DEPT 6710 W KRA/USE ROAD CHESTERFIELD VA 23832 I Account 22068~ te 06/21/2000 06/21/2000 t 21 TAK~ NOTICETHAT ON JUNE 28 2000 AT 700 P 2.00 x 17.00 284.92 ATTACH HERE Media General Operations, Inc. Publisher of the RiOHBONB T~MES-DISPATCH This is to cerHfy that the attached TAK~ NOTICETHAT 01'4 ~U' was published by the Richmond Times-Dispatch ~n the C~ty of RiChmond, State of Vircnta, on the following dates: 06/14/2000 06/21/2000 The first insertion being given... 06/14/2000 Sworn to and subscribed before Siate of Virginia City of Richmond ~dy Commi~ion expires 03/31/01 THIS iS NOT A B~LL PLEASE PAY FRO~ ~NVO]CE. THANK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 16.E. Subject: PUBLIC HEARING: Ordinance to Vacate Lots 2 Through 5 Within Royal Oak, Section A including a Sixty Foot Right of Way Known as Royal Oak Drive and a Sixteen Foot Utility and Drainage Easement County Administrator's Comments: County Administrator: BoardAction Requestsd: Staff recommends that the Board of Supervisors adopt an ordinance to vacate Lots 2 through 5, Royal Oak, Section A including a 60' right of way known as Royal Oak Drive and a 16' utility and drainage easement, as shown on the attached plat, subject to recordation of private access easements to serve affected properties. Summary of Information: Walter T. Brashier has submitted an application requesting the vacation of Lots 2 through 5, Royal Oak, Section A including a 60' right of way known as Royal Oak Drive and a 16' utility and drainage easement. This vacation is required for the development of Royal Oak Lakeview and Vistas Apartments. District: Dale Preparer:~~ ~/.~~'~ John W. Harmon Title:Riqht of Way Manager Attachments: Yes --]No GG5 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE LOTS 2 THROUGH 5 WITHIN ROYAL OAK, SECTION A INCLUDING A SIXTY FOOT RIGHT OF WAY KNOWN AS ROYAL OAK DRIVE AND A SIXTEEN FOOT UTILITY AND DRAINAGE EASEMENT tlII I1 II II IIII II II An Affiliate of Media Genera~ P. O, Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, Please pay from invoice} VA 23832 CH~STER2~H_,D CO R2GHT WAY RffGHT OF WAY DEPT 6710 W I(~USE ROg2D CHESTEP3elELD Account Num, 22068(5 Date 06/21/2 000 IDete Cede DescrLptio~ Ad Size Total Cost 06/21/2000 12t TAKE NOTICETFLAT ON JUNE 28 2000 AT 700 P 2.00 x 16.00 268.16 ATTACH HERE Media General Operations, Publisher of the RICHMOND TIMES-DISPATCH This is to certi~ that the at~ached 'FAKE NOTICETHAT ON JU WaS published bY the Richmond Times-Dispatch in the city of Richmond, State of Virginia, on the following dates: 06/14/2000 06/21/2000 The first insertion being given... 06/14/2000 Sworn to and subscribed before me this ~-(~ ~, t~) ~,~) ~°tarY~ Supe~sor State of Oily of My Commission expires 03/31/01 THIS iS NOT A BILL. PLEASE PAY FROlVl INVOICE. THANK YOU ! CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 16.F. Subject: PUBLIC HEARING: Ordinance to Vacate Lots 1 through 4, and Lot 12 and Reserved Space within Grove Place Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate Lots 1 through 4, and Lot 12 and Reserved Space within Grove Place Subdivision, shown on the attached plat. Summary of Information: Tascon-Chester, L.P. has submitted an application requesting the vacation of Lots 1 through 4, and Lot 12 and Reserved Space within Grove Place Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: ~,~) ~-~,,-~ John W. Harmon Title:Right of Way Manager Attachments: Yes -~No HE~O~ CENTRAL WIKI Radio i WARFiELD i ESTATES GAY FARMS // 8-128£# .~,6-~2800 DU 1"CH GAP P/~RK ~V~HP OR} OXENDALE Z, N' 359 Ar~ Affiliate of Media P.O. BOX 85333 Richmond, Virginia 23293-0001 (804) 649~6000 Advertising Affidavit {This is not a bill Please pay from invoice) VA 23832 CHESTERFILD CO RIGHT WAY R:GHT OF WAY DEPT 6710 W F~_AUSE ROAD CHESTERFIELD [Account Nu~ 220686 Date 06/21/2000 06/21/2000 121 TAKi NOTICETHAT ON JUNE 28 2000 AT 700 P Ad Size 2.00 x 16.00 26~ 16 ATTACH HERE Media Genera~ Operations, inc. Publisher of the R~CH MeND TIM ES~DISPATCH This is to cerH~ that the a~ached TAKE NOTICETHAT ON 'was published by the RichmOnd Times-Dispatch in the C~ of R~Chmond, State of Virginia, on the fo~ow~g dates: 06/14/2000 06/21/2000 The first insertion being given.., 06/14/2000 Sworn to and subscribed before NOtary PUblic State of Virginia City of R~chmond ~¢]y Commission expires 03/31 Supervisor THiS IS NOT A BILL PLEASE PAY FROiVl INVOiCE, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 28, 2000 Item Number: 16 .G. Subject: PUBLIC HEARING: Ordinance to Vacate Portions of a Twenty Foot Easement Across Lot 18, Block B, Winterberry Ridge Subdivision County Administrator's Comments: County Administrator: BoardActio. Reques~d: Staff recommends that the Board of Supervisors adopt an ordinance to vacate portions of a 20' easement across Lot 18, Block B, Winterberry Ridge Subdivision, as shown on the attached map. Summary of Information: Robert O. and Susanne W. Friedel have submitted an application requesting the vacation of portions of a 20' easement across Lot 18, Block B, Winterberry Ridge Subdivision. This request has been reviewed by staff and approval is recommended. District: Clover Hill John W. Harmon Title: Right of Way Manaqer Attachments: Yes No IONWEALTI OFC PK PLAT SHU~ING PURTIUNs UF AN EXISTING ~0' EASEMENT TD BE VACATED ACRUSS THE REAR PURTIDN DF LUT 18, BLDCK 'BO PLAN UF 'VINTERBERRY RIDGE% IN THE CLUVER HILL DISTRICT ~F CHESTERFIELD COUNTY, VIRGINIA, POTTS, MINTER and ASSOCIATES, P.C. CO~D~ ~d ~ B I D~¢e: APRIL E6, £000 Scale: 1'=25' ~.N. 8507-71 36,3 ii¸ Advertisin g Affidavit P, O, Box 85333 Richmor~d, Virginia 23293-0001 {804) 649~6000 (This is not a bill. Please pay from invoice) CHESTERFJLD CO RIGHT WAY RIGHT OF WAY DEPT 6710 W tkZRAUSE ROAD CHESTER~'IELD VA 23832 [Date Code-- Descriptie~ Ad Size Date 06/2 i/2 000 06/21/2000 121 TAKE NOTICETHiAT ON J-LTNE 28 2000 AT 700 P 2.00 x t7:00 284.92 ATTACH HERE TH~S IS ~edia General Operations, inc. Publisher of the RICHMOND TI~ES-DISPATCH This is to certi~ that the attached T~ NOTICETHAT ON JU was published by the RiChmOnd Times-Dispatch in the City of Richmond, State of Virginia, on the following dates: 06/14/2000 06/21/2000 The first insertion being given.., 06/14/2000 Sworn to and subscribed before I d: . t (~) ~ Notary Public State of Virginia c~tY of RiChmond My Commission expires 03/31/01 Supervisor NOT A BILL. PLEASE PAY FRO~ INVOICE. THANK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 16 .H. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Variable Width Sewer Easement Across Lot 3, Bayhill Pointe, Section 5 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of a variable width sewer easement across Lot 3, Bayhill Pointe, Section 5, as shown on the attached plat. Summary of Information: Coates Homes, Inc., has submitted an application requesting the vacation of a portion of a variable width sewer easement across Lot 3, Bayhill Pointe, Section 5. This request has been reviewed by staff and approval is recommended. District: Matoaca John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No EERPARK ltd ~'tOLLOW ESTATES GRAPHIC SCALE ~////////////]J F///////////I//////////////A /~'='50: Z=4100' 15 0 15 30 60 T=21,?j' ' SCALE: 1"= 30' A ----J3'3,~ '4 7" CD=NOS'09 T=12.06' PLAT SHOtfING VARIABLE I~IDTH SANITARY SEt~ER EASEMENT TO BE VACATED CROSSING LOT 3, SECTION 5, BA YHILL POINTE, MA TOACA DISTRICT, L=23.43' LC=23. 10' A--83'2 7'05" cD=N6~'~o'o2"~ CHESTERFIELD COUNTY, VIRGINIA T=22.29' May I Z, 2000 L=56.4 I' LC=$$.28' COUN~ PROJECT No. 00-0102 P. O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Advertisin g Affidavit (This is not a bill. Please pay from invoice) CHESTELP~ILD CO RIGHT WAY RIGHT OF WAY DEPT 6710 W ir<~RAUSE ROAD CHESTER~I'RLD VA 23832 DesCrLPti°n Ad Size Account Num; 06/2 t/2 000 06/21/2000 T)d{E NOTICETHAT ON ~UNE 28 2000 AT 700 P 2.00 x 17.00 284.92 ATTACH HERE Media Genera~ Operations, Publisher of the R~CHMOND T~,~ES-D~SPATCH This is to certify that the a~ached T~ NOTICETHAT ON was published by the Richmond T~mes-D~spatch in the C~ of R~chmond, State of V~rg~nia, on the fo~owing dates: 06/14/2000 06/21/2000 The first insertion being given... 06/14/2000 Sworn to and subscribed before i L) (._)- ~°tarvPub,° State Of Virginia City of Riehmor~d ~Y Commission expires 03/31/01 Supervisor THiS iS NOT A BILL. PLEASE PAY FRO~ ~NVOICE. THANK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 16. I. Subject: PUBLIC HEARING: To Consider the Conveyance of Right of Way and Easements for the Centre Street Project County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the conveyance of right of way and permanent construction easement to the Commonwealth of Virginia and utility easements to Virginia Electric and Power Company and Bell Atlantic-Virginia, Inc. and authorize the County Administrator and Chairman of the Board of Supervisors to execute the deed and easement agreements. Summary of Information: The Virginia Department of Transportation has requested the donation of 0.029 acres of right of way, construction and private utility easements at Chester Library for the Centre Street Project, Project. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH PUBLIC HEARING: TO CONSIDER THE CONVEYANCE OF RIGHT OF WAY AND' EASEMENTS FOR THE CENTRE STREET PROJECT HEMLOCK LAKEWOOD ESTATES GROVI "1" PLAC~ on Chester AME Ld 0 LU ~ ~ 0 ' 0 0 .egend ALLEY PI3 dO PG 8 E E PROP R E EXIST R Plat to Accompany Right-of-Way Agreement V~rgln;a Elec[Hc and Power Company District OVERHEAD PETERSBURG District-Township-Borough County-City Store ........... LocatiOn of Boundary Lines of Right-of-We .... ~- ..... Indlcetes Property Line is Right-of-Way Boundery VARIES Page 1 of 1 CHESTER Office CHARLES CITY RD Estimate Number CHESTERFIELD VA Plot Number 0099-0184 Grid Number NFMIS 19075 Dote By MO141 Legend Location of Boundary Unes of Right of Way P/at to Accompany Right-of-Way Agreement COR 16 Plat Number Grid Number Number D;~[, k~- Towi-,ship -Boroug~ 41'[12,50M] EL. 0 Bell Atlantic - Virginia, Inc. ........... Loc=~ion of ~oundo~ L;nes of Right-of-We) Permit No. .... + ..... :ncJcates ~rocer:v '_~ne :s 7ignt-,~F-Wav - - t Legend Loca~on of Boundary Lines of Right of Way Bell Atlantic- Virginia, Inc. Prepared By: Advertising Affidavit P, O, Box 8~333 Richmond, Virginia 23293-0001 (804) 649~6000 {This is net a bi]i, P]ease pay from invoice) C~;STEI¢5°ILD CO RIGHT WAY RIGHT OF WAY DEPT 6710 W I<2R~USE ROAD CHESTERFIELD VA 23832 Ad Size 220686 Date 06/2 /2000 ; 06/21/2000 12 t TAKE NOTICETHAT ON ~NE 28 2000 AT 700 P 2.00 x 12.00 100.56 ATTACH H ERE THIS]$ NOTA Media General Operations, inc. Publisher of the RICHMOND TIMES-DISPATCH This is to certi~ that the a~ached TAKE NOTICETHAT ON' ZU was published by the Richmond Times-Dispatch in the Ci~ of Richmond, State of Virginia, on the following dates: 06/21/2000 The first insertion being given... 06/21/2000 Sworn to and subscribed before me this State of Virginia Ci~g of Rich mend BY Commi~ion expires 03/31/01 SUpervisor BILL. PLEASE PAY FROB INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 16 .J. Subject: PUBLIC HEARING: To Consider the Conveyance of a Parcel of Land for Improvements to Genito Road County Administrator's Comments: County Administrator: Board ActionRequestsd: Staff requests that the Board of Supervisors approve the conveyance of a parcel of land at 3030 Watercove Road, Fire Station 16 to the Virginia Department of Transportation, and authorize the Chairman of the Board and the County Administrator to execute the necessary deed. Summary of Information: The right of way is needed for the Genito Road Widening Project. Staff has reviewed this request and recommends that the Board of Supervisors approve this conveyance. District: Clover Hill John W. Harmon Title:Right of Way Manaqer Attachments: Yes No 574 VICINITY SKETCH PUBLIC HEARING: TO CONSIDER THE CONVEYANCE OF A PARCEL OF LAND FOR IMPROVEMENTS TO GENITO ROAD , P.O. Box 8~333 An Affiliate of Media Genera~ R~chmo nd, V~ rg~ n~a 23293-0001 (804) AdveA~s~ng Affidavit (This is not a b~lL P~ease pay from ~vo~ce) O~iSTERNLD CO RIGHT WAY RIGHT OF WAY DEPT 6710 W KRAUSE ROAD C~STERFIELD Date Code VA 23832 06/21/2000 121 )GE NOTICETHAT ON IU~ 28 2000 AT 700 P 2.00 x 12.00 100156 ATTACH HERE Media Genera] Operations, Inc. Publisher of the RICHMOND TIMES-DISPATCH This is to eertP~ that the attached 'FAKE NOTICET~IAT ON ~rU was published by the Richmond Times-Dispateh in the City of Richmond, State of Virginia, on the following dates: 06/21/20/)0 The first insertion being given... 06/21/2000 Sworn to and subscribed before S~ate of C~ty of R~ehmo~d My Comm~io~ expires 03/31/01 SuperVisor THiS iS NOT A BILL. PLEASE PAY FRO~ ~NVOICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 28, 2000 Item Number: 15. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on July 26, 2000, at 3:00 p.m. Preparer. ~/OC~-- ~~ Lisa H. Elko Attachments' [-~ Yes Title: No Clerk to the Board