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12-15-2004 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 2. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Ramsey will recognize the 2004 Bond Referendum team members who developed the information and met with the community in the two (2) months prior to the Bond Referendum's overwhelming passage on November 2, 2004. Preparer: Lisa Elko Title: Clerk to the Board Attachments: '~ Yes No 00000'1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: December 15, 2004 Item Number: 5.A. Resolutions Recognizing Mr. Thomas M. Deadmore, Mr Harry E. Colestock, III, and Mr. Dean A. Lynch for Service on the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt Resolutions recognizing Mr. Thomas M. Deadmore and Mr. Harry E. Colestock, III for the completion of their appointed terms on the Community Services Board and to adopt a Resolution recognizing Mr. Dean A. Lynch for his four years of service on the Community Services Board. Summar¥of Information: (See resolutions attached) Preparer: Geor,qe E. Braunstein Title: Executive Director MH/MR/SA Department Attachments: Yes ~ No #00000 RECOGNIZING MR. THOMAS M. DEADMORE FOR HIS SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Mr. Thomas "Mac" Deadmore, representing the Dale Magisterial District, has served as a dedicated and faithful member of the Chesterfield County Community Services Board since his appointment by the Board of Supervisors in March 1996; and WHEREAS, during his term as a member of the Chesterfield County Community Services Board, Mr. Deadmore has served with distinction as a member of the Policy Committee, the Service Quality Committee, and the Executive Committee and Chair of the Board in 2000 and 2001; and WHEREAS, Mr. Deadmore successfully led the Chesterfield County Community Services Board during period of significant growth in services; and WHEREAS, Mr. Deadmore provided the Chesterfield County Community Services Board with strong, effective leadership during a time of organizational leadership restructuring; and WHEREAS, Mr. Deadmore has for a number of years been an active volunteer and concerned citizen of Chesterfield County, serving in numerous leadership capacities, such as the Chairman of the Virginia Industries for the Blind, and serving on the Richmond Advisory Board, and the Meadowbrook Estates Civic Association; and WHEREAS, Mr. Deadmore is acknowledged locally for his dedication and genuine concern for persons with mental disabilities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 15th day of December 2004, publicly recognizes Mr. Thomas M. Deadmore, and expresses its sincere appreciation for his continuing efforts to enhance the quality mental health, mental retardation and substance abuse services provided for citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Deadmore, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 00O003 RECOGNIZING MR. HARRY E. COLESTOCK, III FOR HIS SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Mr. Harry E. Colestock, III, as member-at-large, has served as a dedicated and faithful member of the Chesterfield County Community Services Board since his appointment by the Board of Supervisors, from January 1993 until December 1999 and from January 2002 until December 2004; and WHEREAS, during his term as a member of the Chesterfield County Community Services Board, Mr. Colestock has served with distinction as Chair of the Program Committee, Executive Committee, Finance Committee, Audit Committee, Human Resources Committee and as Vice Chair of the Board; and WHEREAS, Mr. Colestock served as Chair of the Audit Committee during a period of significant improvement of the department's overall budget; and WHEREAS, Mr. Colestock is recognized as a strong advocate for growth in consumer services; and WHEREAS, Mr. Colestock was appointed by former Governor Allen to the State Child Fatality Review Team; and WHEREAS, Mr. Colestock has for a number of years been an active volunteer and concerned citizen of Chesterfield County, serving in numerous leadership capacities, such as being a member of the DMAS Continuum of Care Study and the Civil Air Patrol; and WHEREAS, Mr. Colestock is acknowledged for his dedication and genuine concern for persons with mental disabilities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 15tn day of December 2004, publicly recognizes Mr. Harry E. Colestock, III, and expresses its sincere appreciation for his continuing efforts to enhance the quality mental health, mental retardation and substance abuse services provided for citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Colestock, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000004 RECOGNIZING MR. DEAN A. LYNCH FOR HIS SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Mr. Dean Lynch, as member-at-large, has served as a dedicated and faithful member of the Chesterfield County Community Services Board since his appointment by the Board of Supervisors in December 2002; and WHEREAS, during his term as a member of the Chesterfield County Community Services Board, Mr. Lynch has served with distinction as a member of the Executive Committee, Chair of the Finance Committee, and Vice Chair of the Board; and WHEREAS, Mr. Lynch has been a strong advocate for the Chesterfield County Community Service Board's relationship with local government; and WHEREAS, Mr. Lynch has given significant assistance with Public Policy planning on the state level; and WHEREAS, Mr. Lynch has for a number of years been an active volunteer and concerned citizen of Chesterfield County, serving in numerous leadership capacities, such as volunteer coach for sports programs sponsored by the Chesterfield County Parks and Recreation Department, member of the Chesterfield County Schools PTA, and member of Huguenot Road Baptist Church; and WHEREAS, the guidance and commitment demonstrated by Mr. Lynch is an important example of effective advocacy in support of quality services. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 15tn day of December 2004, publicly recognizes Mr. Dean A. Lynch and expresses its sincere appreciation for his continuing efforts to enhance the quality mental health, mental retardation and substance abuse services provided for citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Lynch, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. OOOO05 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 5.B. Subiect: Recognition of Department Employees of the Year for 2004 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Employee recognition is a critical component of the county's quality effort. The annual Employee of the Year Program, begun in 1976,reflects the county's commitment to quality and excellence in the areas of customer service, teamwork, innovation, and continuous improvement. Employees of the year may also.~excel by solving an extraordinary problem or achieving a significantly difficult goal. This year we are pleased to recognize 30 Employees of the Year who were selected to represent their departments. The attached listing identifies the 2004 Employees of the Year and they are present to be recognized by the Board of Supervisors. Preparer: Attachments: Title: Assistant County AdminiStrator Marilyn E. Cole Yes No 00006 2004 EMPLOYEES OF THE YEAR NAME DEPARTMENT Adams, Sharyl Ashmore, Belinda Birdsong, Donald L., Jr. Blair, Carol R. Bowles, George W. Carter, Deputy Dale Connelley, Damien J. Creed, Cindy Dudley, Sharon Duffy, Gerard J. Galusha, Joy George, Tammy Holland, Lora S. Howard, Jeffery T. Hughes, Charles Jenkins, James K. Legat, Sherri McKesson, Michelle Noyes, Sharon Pearson, Gene Price, Dianne Reiss, Martha Smith, Regina Taffer, Stacy Timberlake, Julia Toye, Consuela Y. Tucker, Jackie Wagle, John Alexander, Watts, Jack Young, Beverly IV Youth Planning and Development Real Estate Assessments General Services Building Inspection Utilities Department Sheriff's Office Police Department Purchasing Risk Management Environmental Engineering County Administration MH/MR/SA Internal Audit Environmental Management IST Parks & Recreation Chesterfield University County Attorney's Office Library Community Corrections Services HRM Budget & Management Fire & EMS Planning Juvenile Probation Accounting Youth Group Home Emergency Communications Health Department Treasurer's Office 000007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: December 15, 2004 Item Number: 7. Subiect: Consideration of Amendments to the County Policy Regarding Criminal Background Checks for Coaches of Co-sponsored Groups to Require National Checks County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to amend the County policy regarding criminal background checks for coaches of co-sponsored groups to require national checks through the FBI database. Summary of Information: On November 10, 2004 the Board held a public hearing to consider expanding the background checks from the state database of crimes to the FBI's national database. The Board closed the public hearing, but deferred a decision on the proposed amendment to this date to give staff time to recommend an implementation plan for expanding the searches. Staff recommends that national checks be phased in beginning January 1, 2005 as follows: (i) A FBI Federal background check will be performed on all new co-sponsored coaches. (ii) Ail new coaches' cards issued will have an expiration date three years from date of issue; and (continued) Preparer: Michael S. Golden Attachments: ~'] Yes Title: Director, Parks & Recreation 0623:67593.1 No 000008 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 (iii) Ail current coaches' cards will be phased into the new system as follows: FY06 - FBI check 33% of current coaches. FY07 - FBI check 33% of current coaches. FY08 - FBI check 33% of current coaches. The policy will include a provision, which will permit the County Administrator to implement a system-wide random criminal check process on all coaches in the future if the County Administrator deems such a process appropriate. 000009 0623: 67593.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: December 15, 2004 Budget and Management Comments: The Board of Supervisors held a public hearing on November 10, 2004 to solicit input regarding criminal background checks for volunteer coaches and co-sponsored groups. The policy change being considered will involve mailing out notification of the new process and new applications to be completed to an estimated 10,000 volunteer coaches currently on the approved volunteer list. It is estimated that approximately 1,000 national FBI background checks will be conducted in FY2005 at a cost of $26,000 for new volunteers. The FY2005 Adopted Budget anticipated the potential $10 net increase in the cost for FBI background checks and, therefore, no additional funding will be needed to address this policy change. FBI background checks on all volunteer coaches will be phased in over a three-year period. As a result, FBI background checks will be conducted for one-third of all current coaches each year, beginning in FY2006. It is anticipated that Parks and Recreation will incur costs for printing, postage and other material expenses related to these changes in FY2005. If necessary, a minimal budget adjustment will be made to the Parks and Recreation operating budget later in the fiscal year to address these expenses. Anticipated expenses for FY2006 will be addressed during the budget process. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 0000 .0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.A.1. Subiect: Nominations/Appointments to the Appomattox River Water Authority (ARWA) Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate and reappoint Craig Bryant, Director of Utilities, and Lane B. Ramsey, County Administrator, to serve on the Appomattox River Water Authority Board. Summary of Information: The purpose of the Appomattox River Water Authority Board is to provide treated water as needed to member jurisdictions including the Counties of Chesterfield, Dinwiddie and Prince George and the Cities of Colonial Heights and Petersburg. The current terms of Mr. Bryant and Mr. Ramsey expire December 31, 2004. The new term will be effective January 1, 2005 and expire December 31, 2005. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of a Board. Nominee is voted on in the order nominated. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: [---~ Yes No # 0000 . l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.A.2. Subiect: Nominations/Appointments to the Disability Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to reappoint/appoint members to serve on the Disability Services Board. Summary of Information: The purpose of the Chesterfield Disability Services Board is to provide input to County agencies on service needs and priorities of persons with physical and sensory disabilities; to provide information and resource referral to local government regarding the Americans with Disabilities Act; and to provide such other assistance and advice to local government as may be requested. The Board will not provide direct services nor employ service delivery staff. Ms. Carol Granger, Chesterfield County staff representative will expire on December 31, 2004. She is eligible for an additional three-year term to run from January 1, 2005 to December 31, 2007. The Board of Supervisors concur with this reappointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: N.qozi Ukeie Attachments: [~ Yes No Title: Human Service Specialist O000 .Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: December 15, 2004 Subject: Item Number: 8.A.3. Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Supervisor Humphrey has recommended that the Board appoint ?abitha B&ll&rd, a youth, to the Youth Services Citizen Board for a term from December 16, 2004 through June 30, 2005. Ms. Ballard meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Jana D. Carter Title: Director, Youth Planning and Development Attachments: No oooo .a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.A.4. Subiect: Nomination and Appointment of a Member Authority for the County of Chesterfield of the Industrial Development County Administrator's Comments: County Administrator: Board Action Requested: Request that the board suspend the rules and simultaneously nominate and appoint Mr. Lloyd A. Lenl~art, representing the Matoaca District to the Industrial Development Authority for the County of Chesterfield. Mr. Henry Moore had to resign from the Authority and therefore left a vacancy. The appointment of Mr. Lenhart will continue Mr. Moore's original four-year term, which expires on June 30, 2007. Summary of Information: Mrs. Renny Humphrey concurs with the appointment of Mr. Lenhart. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: James G. Dunn Title: Director, Economic Development Attachments: '~ Yes No 000014 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.A.5. Subiect: Nomination/Reappointments to the Arts and Cultural Funding Consortium County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Reappoint members to serve on the Arts and Cultural Funding Consortium. Summary of Information: The Arts and Cultural Funding Consortium (the ~Consortium")is comprised of several Metro Richmond major arts and cultural organizations that have united together with local government representatives. The organization will aid the groups in future applications for grants and donations. The terms for the Arts Consortium government members may be determined by the local governments. Name Representing Action Requested Ms. Beverly Perdue Jennin~s County-wide Re-Appoint The term would be effective immediately and will expire on December 31, 2006. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Bradford S. Hammer Attachments: Title: Deputy County Administrator 00001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.A.6. Subiect: Nominations/Appointments/Reappointments of members to the Solid Waste Advisory Committee (SWAC) County Administrator's Comments: County Administrator: Board Action Requested: Request the board appoint/reappoint the following people to serve as members of the Solid Waste Advisory Committee (SWAC): Term Expires Re-appoint Michael Murphy, Midlothian District Re-appoint Donald Armstrong, Clover Hill District Re-appoint Arthur Rubin, Dale District Appoint William Riggleman, Bermuda District Re-appoint Richard Nunnally, Matoac& District 12-31-07 12-31-07 12-31-07 12-31-07 12-31-07 Summary of Information: These appointees/re-appointees have expressed interest in the county's recycling program, litter prevention efforts, and solid waste collection and disposal. The Solid Waste Advisory Committee does not limit the number of members and should involve the talents of these interested citizens. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. Preparer: Francis M. Pitaro Title: Director, Department of General Services Attachments: Yes No 000016 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: December 15, 2004 Item Number: 8.A.7. Subiect: Nomination and Appointment/Reappointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator: BoardAction Requested: The Board approves the nomination/appointment of Ruth P. Roberts as member at-large, James G. Lum~kin as a representative of the Dale District on the Chesterfield Community Services Board; and, the reappointment of Nancy B. Briggs. The term of appointment is effective January 1, 2005 through December 31, 2007. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board responsible for the provision of public mental health, mental retardation and substance abuse services. Ms. Ruth Roberts resides at 8508 Halstead Road, Richmond, VA 23235 (Midlothian District). Ms. Roberts has both business and professional backgrounds that would make a positive contribution to the Community Services Board. Mr. James Lum~kin resides at 5020 Southmoor Road, Richmond, VA 23234 in the Dale District. Mr. Lumpkin has been a respected businessman in Chesterfield County for over 30 years. He is a previous member of the Virginia DF/qP[RSAS and a long-time and current member of the Camp Baker Board. Mr. Lumpkin is also a long-time volunteer with the sports programs sponsored by the Chesterfield County Parks and Recreation Department. Ms. Briggs, a resident of the Bermuda District, will begin her second term on the Board. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order they are nominated. Preparer: George E. Braunstein Attachments: ~-] Yes No Title: Executive Director MH/MR/SA Department l# 00001? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: December 15, 2004 Item Number: 8.A.8. Subiect: Nomination and Appointment of Members to the Board Agricultural Committee County Administrator's Comments: County Administrator: Board Action Requested: Request that the Board of Supervisors nominate and appoint members to serve on the Agricultural Committee. Summary of Information: On November 10, 2004, the Board of Supervisors created the Board Agricultural Committee. The committee will advise the Board on issues related to the operation and preservation of agricultural, horticultural, and forestry businesses. The committee consists of 2 at-large members and one member from each magisterial district. The terms for the appointees are effective immediately and expire December 31, 2006. The following nominees are willing to serve: Stuart Jones (Farm Bureau) Steven Linberg (Forester) Rudy Horak Donnie Woodcock Ray Payne Bruce Moseley At-large At-large Bermuda Clover Hill Dale Matoaca Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Bradford S. Hammer Attachments: Yes No Title: Deputy County Administrator I# 000018 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: December 15, 2004 Item Number: 8.B. Subject: Streetlight Installations Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Bermuda and Dale Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparer: Richard M. McEIfish Attachments: Yes Title: Director, Environmental Enqineering -~No # 000019 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERI(UDA DISTRICT: In the Rayon Park Subdivision: · Telbury Street, vicinity of 7620 Cost to install streetlight: $484.58 (Design Costs $185.86) Does not meet minimum criteria for intersection or vehicles per day Congress Road, vicinity of 2740 Cost to install streetlight: $484.58 (Design Cost~ $185.86) Does not meet minimum criteria for intersection or vehicles Der day Senate Street, vicinity of 7816 Cost to install streetlight: $491.39 (Design Costs $185.86) Does not meet minimum criteria for intersection or vehicles per day CONTINUED NEXT PAGE '0000 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) BERMUDA DISTRICT (CONTINUED) In the Rayon Park Subdivision (Continued): Senate Street, vicinity of 7640 Cost to install streetlight: $491.39 (Design Costs $185.86) Does not meet minimumcriteri& for intersection or vehicles per day DALE DISTRICTs In the Creek Meadow Subdivision: Meadow Glen Place, vicinity of 3118 Cost to install streetlight: $194.79 (Design Costs $185.86) Does not m~et minimum criteri& for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Bermuda District Request Received: June 30, 2004 Estimate Received: November 22, 2004 NAME OF REQUESTOR: Mr. Daniel L. Gammon ADDRESS: 7620 Telbury Street Richmond, VA 23237 REQUESTED LOCATION: Telbury Street, vicinity of 7620 Cost to install streetlight: $484.58 Estimate Requested: July 2, 2004 Days Estimate Outstanding: 143 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor Comments: "Our street is very dark and we have a lot of crime and people wandering around at all hours. We need light to make us safer in this neighborhood." 0oo0 Street Light Request Map December 1~, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 36O 180 360 Feet ooooz3 STREETLIGHT REQUEST Bermuda District Request Received: June 30, 2004 Estimate Received: November 22, 2004 NAME OF REQUESTOR: ADDRESS: Mr. Mike King 2740 Congress Road Richmond, VA 23237 Estimate Requested: July 2, 2004 Days Estimate Outstanding: 143 REQUESTED LOCATION: Congress Road, vicinity of 2740 Cost to install streetlight: $484,58 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor Comments: "We need light to stop crime and vandalism in our area," 000024 Street Light Request Map December 15, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light I requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 210 105 210 Feet 0000~5 STREETLIGHT REQUEST Bermuda District Request Received: June 30, 2004 Estimate Received: November 22, 2004 NAME OF REQUESTOR: Mr. Wade Sprouce ADDRESS: 7800 Senate Street Richmond, VA 23237 REQUESTED LOCATION: Senate Street, vicinity of 7816 Cost to install streetlight: $491.39 Estimate Requested: July 2, 2004 Days Estimate Outstanding: 143 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor Comments: "We need light to help stop kids from roaming around and stop all the neighborhood. We have had a lot of vandalism also. Light would really help" crime in our 0000 6 Street Light Request Map December 15, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend existing light requested light · approved to be installed light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 280 140 0 280 Feet O000g'? STREETLIGHT REQUEST Bermuda District Request Received: June 30, 2004 Estimate Received: November 22, 2004 NAME OF REQUESTOR: ADDRESS: Mr. Shirley J. Joyner 7600 Senate Street Richmond, VA 23237 REQUESTED LOCATION: Senate Street, vicinity of 7640 Cost to install streetlight: $491,39 Estimate Requested: July 2, 2004 Days Estimate Outstanding: 143 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor Comments: "We are old retired people. This is a very dark street we live on. Our next-door neighbor's home was broken in to. The teenage gangs roam the streets at all hours of the night and early morning. We need this street light so we can see and hope it helps keep crime down in our neighborhood." 000038 Street Light Request Map December 15, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend existing light requested light · approved to be installed light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 210 105 0 210 Feet 0000~9 STREETLIGHT REQUEST Dale District Request Received: May 6, 2004 Estimate Received: November 19, 2004 NAME OF REQUESTOR: ADDRESS: Estimate Requested: May 6, 2004 Days Estimate Outstanding: 197 Ms. Cynthia Moore President, Meadow Creek Home Owners Association 3300 Creek Meadow Circle Richmond, VA 23234 REQUESTED LOCATION: Meadow Glen Place, vicinity of 3118 Cost to install streetlight: $194,79 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor Comments: Requestor states: "We would like to provide homeowners with light in dark areas. This will help homeowners be able to see people who are trying to hang on corners and it will be a deterrent for any type of crime activity." 000030 Street Light Request Map December 15, 2004 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend existing light requested light · approved to be installed light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 325 162.5 0 325 Feet 00003~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Subiect: Resolution Recognizing Firefighter John D. Faison, Emergency and Medical Services Department, Upon His Retirement Item Number: 8.C.l.a. Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution. Summary of Information: The Board of Supervisors is requested to recognize Firefighter John D. Faison after serving the county for twenty-five years with dedicated service to the county. Preparer: Frank H. Edwards, Jr. Attachments: Yes ~ No Title: 2nd Deputy Fire Chief ooooaz RECOGNIZING FIREFIGHTER JOHN DAVID FAISON UPON HIS RETIREMENT WHEREAS, Firefighter John David Faison will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2005; and WHEREAS, Firefighter Faison attended Recruit School #10 in 1979 and has faithfully served the county for over twenty-five years in various assignments as a firefighter at the Chester Fire Station, the Bensley Fire Station, the Dutch Gap Fire Station, the Ettrick Fire Station, the Airport Fire and EMS Station, the Matoaca Fire and EMS Station, the Centralia Fire and EMS Station and at the Winterpock Fire and EMS Station; and WHEREAS, Firefighter Faison was instrumental in the rescue of multiple firefighters from a structural collapse during operations at the Centralia Presbyterian Church fire on April 23, 1983; and WHEREAS, Firefighter Faison was involved in a successful life save on August 6, 1993 when a tornado struck the City of Colonial Heights; and WHEREAS, Firefighter Faison received a certificate of recognition in 2002 for an improved process I.D.E.A. suggestion that enhanced the delivery of EMS supplies to the fire stations; and WHEREAS, Firefighter Faison assisted in remodeling the Matoaca Fire Station, which improved the effectiveness and efficiency of daily operations; and WHEREAS, Firefighter Faison was instrumental in the successful opening of the Centralia and Winterpock Fire Stations; and WHEREAS, Firefighter Faison served Chesterfield County as a strong firefighter, a role model for the new recruits, an informal leader and a solid acting officer. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter John David Faison, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.l.b. Subiect: Resolution Recognizing Lieutenant Jeffrey A. Howe, Chesterfield Fire and Emergency Medical Services Department, Upon His Retirement, After Serving the eounty for Twenty-eight Years with Dedicated Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution Summary of Information: Staff is asking the Board of Supervisors recognize Lieutenant Jeffrey A. Howe after serving the county for twenty-eight years with dedicated service to the county Preparer: Frank H. Edwards, Jr. Attachments: Yes ~ No Title: 2® Deputy Fire Chief 000034 RECOGNIZING LIEUTENANT JEFFREY HOWE UPON HIS RETIREMENT WHEREAS, Lieutenant Jeffrey Howe will retire from the Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2005; and WHEREAS, Lieutenant Howe attended Recruit School #6 in 1976 and has faithfully served the county for over twenty-eight in various assignments as a Firefighter at the Chester, Wagstaff Circle and Manchester Fire Stations; as a Sergeant at the Manchester, Chester and Buford Fire Stations; as a Lieutenant at the Bon Air Fire Station, as an Assistant Fire Marshall in the Fire and Life Safety Division; and then as a Lieutenant at the Ettrick, Buford, Enon, Bensley and Dutch Gap Fire Stations; and WHEREAS, Lieutenant Howe was an early member of the Chesterfield Fire and Emergency Medical Services Scuba Rescue Team for several years; and WHEREAS, Lieutenant Howe initiated a program to read to children at Ettrick Elementary School; and WHEREAS, Lieutenant Howe was the first arriving officer on scene at the Colonial Heights Wal-Mart Tornado Incident and began rescue operations that resulted in a Unit Citation Award; and WHEREAS, Lieutenant Howe was involved in the successful rescue of a tree service worker from an elevated bucket truck on Woodpecker Road resulting in a Unit Citation Award; and WHEREAS, Lieutenant Howe was an important member of several unit design committees that developed the specifications for some of the fire units currently in service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant Jeffrey Howe, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. ooooa$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.l.c. Subiect: Recognizing Mr. Michael Andrew Faison Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Michael Andrew Faison, Troop 800, upon attaining the rank of Eagle Scout. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~ No #000036 RECOGNIZING MR. MICHAEL ANDREW FAISON UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was character, provide citizenship training and fitness; and founded to build promote physical WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael Andrew Faison, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Michael has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 15tn day of December 2004, recognizes Mr. Michael Andrew Faison, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. oooO 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 15, 2004 Item Number: 8.C.l,cL Subiect: Resolution Supporting the Maintenance Dredging of the Appomattox River County Administrator's Comments: ~/~.~..~~ /~--~f~/~,~¢.~.,~ County Administrator: Board Action Requested: At the request of the Crater Planning District Commission, Mr. Ramsey has recommended that the Board of Supervisors adopt this resolution in support of maintenance dredging to restore the navigability of the Appomattox River to the City of Petersburg. Summary of Information: This resolution will support the maintenance dredging of the Appomattox River. Preparer: Donald J. Kappel Attachments: Yes [-~ No Title: Director, Public Affairs o'oOoas SUPPORTING THE MAINTENANCE DREDGING OF THE APPOMATTOX RIVER WHEREAS, the Appomattox River is tidal and historically was navigable to its Fall Line in South Central Virginia; and WHEREAS, the navigability of the Appomattox River was an important factor in the historical development of South Central Virginia; and WHEREAS, it enabled early Virginia colonists to explore the territory, conduct trade with Native Americans, establish a settlement at the Fall Line of the river, and eventually incorporate that settlement as the City of Petersburg; and WHEREAS, Petersburg became a major transshipment point for agricultural goods and manufactured products of the farmers and mercantilists of South Central Virginia; and WHEREAS, in 1871, the U. S. Congress, recognizing the importance of the Appomattox River, authorized a navigation channel in the Appomattox River, to be maintained by the U. S. Army Corps of Engineers; and WHEREAS, this navigation channel was from the confluence of the Appomattox River with the James River at what is now the City of Hopewell to a harbor in the City of Petersburg; and WHEREAS, this channel was used extensively by river traffic until around 1960, when silt accumulation restricted the channel and eventually precluded river access to the harbor in Petersburg; and WHEREAS, reopening the historic navigation channel in the Appomattox will improve the environmental condition of the river; and WHEREAS, a restored channel will also serve as a catalyst for commercial revitalization of historic downtown Petersburg; and WHEREAS, the channel will enhance local and regional tourism, expand local and regional recreational opportunities and return the river to its historical navigability to the City of Petersburg; and WHEREAS, all of these benefits of reopening the historic navigation channel of the Appomattox River have potentially positive benefits for the City of Petersburg and the entire region. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 15th day of December 2004, recognizes the historic importance of the Appomattox River and the navigation channel authorized in the Appomattox River by the U. S. Congress in 1871, and strongly supports the maintenance dredging of the existing federally-authorized navigation channel in the Appomattox River to restore the historical access to the harbor in the City of Petersburg at the Fall Line of the river, and encourages the U. S. government and the government of the Commonwealth of Virginia to provide .the requisite funding to conduct this important project to restore the navigability of the historic resource known as the Appomattox River. ooo0;m CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item~ Number: 8.C.1.g. Subiect: Resolution Recognizing Ms. Rosa Kearns-Smith, Chesterfield County Public Library, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Rosa Kearns-Smith for 27 years of service to the Chesterfield County Public Library. Preparer: Michael R. Mabe Title: Director of Library Services Attachments: RECOGNIZING MS. ROSA KEARNS-SMITH UPON HER RETIREMENT WHEREAS, Ms. Rosa Kearns-Smith retired from the Chesterfield County Public Library after 27 years of service, starting as children's librarian in July of 1977 and supervising the Ettrick- Matoaca Branch Library for the past 25 years; and WHEREAS, Ms. Kearns-Smith diligently supported the Library's mission of bringing people and information together by providing consistent excellence in customer service and quality programs; and WHEREAS, Ms. Kearns-Smith promoted literacy in the Ettrick and Matoaca communities by cooperatively initiating an adult literacy program in connection with the Tri-City Literacy Council which continues to serve the community through the READ Center; and WHEREAS, Ms. Kearns-Smith organized several Ettrick Community Day events at the library including her NACo award winning Night of the Arts program, which promoted library use and community awareness. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Ms. Rosa Kearns-Smith, expresses the appreciation of all residents for her service to the Public Library, and extends appreciation for her dedicated service and congratulations upon her retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Kearns-Smith and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting] Date: December 15t 2004 Item Number: 8.C.l.e. Subiect: Adoption of a Resolution Relating to Agreements for Acquisition of Real Property in the Meadowville Technology Park by the IDA for Economic Development and Other Public Purposes and Appropriation of Funds County Administrator: ~ Board Action Requested: The Board is requested to 1) adopt the attached resolution and 2) appropriate up to $150,000 from the Industrial Park Reserve for a portion of the associated closing costs for land acquisition. Summary of Information: The IDA presently holds options with several land owners to purchase real property for the development of the proposed Meadowville Technology Park. Earlier this year, staff met with the IDA and members of the Board of Supervisors and discussed renegotiating and exercising the existing option agreements to purchase the remaining property at the Meadowville Technology Park and the additional 100 acre property owned by the Coons Estate which is l~=.~ =~q=~ ~ ~ ~Y~~ ~r~n~v ~d~r o~t~on. Staff advised the Board and the IDA that with a more favorable purchase price, the IDA could acquire the remaining acreage and the Coons property with IDA financing supported by payments within the amounts currently budgeted to support the existing options agreements. The Board and the IDA were supportive of such an approach at that time. Staff is in the process of finalizing negotiations with the various land owners to secure purchase prices which in the aggregate will be substantially less than the existing option prices. As a result of the Preparer: James Dunn Attachments: Ycs Title: Director of Economic Development [--] No # 000040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 15, 2004 Summary of Information (continued) lower purchase price, the County's current annual support payment to the IDA for the existing option agreements is sufficient to support the purchase of the property and include up to $5 million for infrastructure improvements in the financing. The IDA financing would be supported by an agreement between the County and the IDA whereas the County would provide funding to satisfy the debt service on the IDA bonds subject to annual appropriations. The amount of the financing will be in an amount not to exceed $20 million and is contemplated to be for a twenty-year term in order to stay within the annual support payment amounts that have been budgeted in the past. The resolution requests that the Board of Supervisors approve the agreements necessary to consummate the acquisition, authorize the County Administrator to prepare disclosure documents for use by the IDA in connection with the IDA financing for land acquisition and infrastructure improvements, authorize the County Administrator to execute the necessary documents for the acquisition and financing, and appropriate up to $150,000 from the Industrial Park Reserve for a portion of the associated closing costs (including, without limitation, boundary surveys and legal descriptions, recordation fees, title insurance~ environmental assessments). 000041. A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, APPROVING THE AMENDMENT AND RESTATEMENT OF MEADOWVILLE DEVELOPMENT AGREEMENT TO PROVIDE THAT THE PARTIES TO THE SAME SHALL BE THE COUNTY AND THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY, TO PROVIDE FOR THE FINANCING OF THE ACQUISITION OF REAL PROPERTY FOR THE PROPOSED MEADOWVILLE TECHNOLOGY PARK, INCLUDING AREAS TO BE PRESERVED A WETLANDS AND USED TO BUILD A SYSTEM OF STREETS AND ROADS AND OTHER INFRASTRUCTURE IMPROVEMENTS WITHIN THE PARK AND CERTAIN INFRASTRUCTURE IMPROVEMENTS THROUGH THE ISSUANCE BY SUCH AUTHORITY OF NOT TO EXCEED $20,000,000 PRINCIPAL AMOUNT OF ITS REVENUE BONDS AND TO PROVIDE THAT AS SECURITY FOR THE PAYMENT OF DEBT SERVICE ON SUCH AUTHORITY REVENUE BONDS, THE COUNTY WOULD AGREE TO MAKE PAYMENTS ON BEHALF OF SUCH AUTHORITY IN AN AMOUNT EQUAL TO DEBT SERVICE ON SUCH REVENUE BONDS, SUCH PAYMENTS BY THE COUNTY TO BE SUBJECT TO ANNUAL APPROPRIATION BY THE BOARD OF SUPERVISORS; APPROVING THE AMENDMENT OF OTHER EXISTING OPTION AGREEMENTS AND APPROVING A SUPPORT AGREEMENT FOR THE ACQUISITION BY SUCH AUTHORITY OF AN ADDITIONAL PARCEL IN SUCH PARK; AND APPROVING THE PREPARATION OF OTHER DOCUMENTS FOR USE BY SUCH AUTHORITY IN CONNECTION WITH THE AUTHORIZATION, ISSUANCE, SALE AND DELIVERY OF AND SECURITY FOR SUCH AUTHORITY'S REVENUE BONDS BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Findings and Determinations. The Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County"), hereby finds and determines as follows: (a) Commencing in 1997, the Industrial Development Authority of the County of Chesterfield (the "IDA"), at the request of the County, has entered into various agreements with property owners pursuant to which the IDA has been granted olXions to purchase undeveloped real property for the ~ Meadowville Technology Park ('~.ado~e Technology Park" or the "Park"), which is located in the Bermuda Magisterial District adjacent to the James River in Chesterfield County, Virginia. (b) It is contemplated that the proposed Park would be developed as an industrial and office park, with an emphasis on clean, high-tech industries and that parcels of real ~ would be sold or dedicated to businesses over time to construct offices, manufacturing/assembly plants, logistical support and related technology facilities within the Park. Portions of the area encompassing the Park would be preserved as wetlands or used to build a system of streets and roads and other infrastructure improvements within the Park, including an interchange with Interstate 1-295. 00004; 465266.2 027342 RES -2- (c) The first such agreement was a Development Agreement, dated Dexember 12, 1997 (the "Meadowville Development Agreement" or the "Development Agreement"), by and between with the IDA and Meadowville L.L.C., covering approximately 1,000 acres of unencumbered land. (d) Pursuant to the exercise of options granted under the Meadowville Development Agreement, to date, the IDA has acquired approximately 142 acres of real property within the area to be encompassed by the proposed Park. (e) In addition to the options granted to it under the Meadowville Development Agreement, the IDA has entered into option agreements with H.Gordon Peters granting the IDA the option to purchase approximately 33 acres of real property, with George P. Emerson, Jr. et al. granting the IDA the option to purchase approximately 145.5 acres of real property and with James Associates granting the IDA the option to purchase approximately 48 acres of real property. (f) The option agreements grant the IDA the option to purchase real property from time to time contingent upon sufficient funding levels being available. (g) The County has in the past adopted budgets with sufficient funding to satisfy terms of the option agreements. The IDA has from time to time exercised the fight to acquire property through the options and now owns approximately 158 of 1,227 acres associated with the options. (h) The County recently evaluated its position in respect to the option agreements and has found it would be beneficial to the County for the IDA to acquire the remaining 1,069 acres within the area encompassing the proposed Park from the respective property owners at the present lime rather than continuing to purchase real property pursuant to the terms of the existing option agreements from time to time. (i) In addition, the County has determined that, by renegotiating the existing Meadowville Development Agreement and the other existing option agreements, such remaining 1,069 acres can be purchased now for an aggregate purchase price of substantially less than the option prices currently provided for in the existing Meadowville Development Agreement and the other existing option agreements. (J) property in the Park. The early purchase by the IDA provides the IDA complete control of the (k) Furthermore the County finds it beneficial approximately 100 acre Coons parcel, to be included in the Park. for the IDA to acquire the (1) The County Administrator finds it beneficial for the IDA to include certain improvements with the financing for the acquisition of real property. (m) The County can provide financial support to the IDA for the financing for the acquisition of real property and certain infrastructure improvements in an amount approximately equal to or less than that necessary to maintain the existing option agreements. 000043 465266.2 027342 RES -3- (n) In order to finance the acquisition of the remaining acres of real property within the area encompassing the proposed Meadowville Technology Park and the approximately 100 acre Coons parcel, including the areas to be preserved as wetlands and used to build a system of streets and roads and other infrastructure improvements within the Park, and to finance certain infrastructure improvements it is contemplated that the IDA would issue its revenue bonds (the "IDA Revenue Bonds") in a principal amount of not to exceed $20 million, including costs of issuance of the financing, and that, as security for the payment of the debt service on the IDA Revenue Bonds, the County would agree to make payments on behalf of the IDA on a periodic basis in accordance with the provisions of an amended and restated Development Agreement (the "Amended and Restated Development Agreement") in an amount equal to the debt service on the IDA Revenue Bonds, the agreement of the County with respect to such payments to be more fully provided for in the trust indenture or agreement and related documents providing for the issuance and security for the IDA Revenue Bonds, such payments by the County to be subject to annual appropriation by the Board of Supervisors. (o) The payment obligations of the County under the Amended and Restated Development Agreement would be structured such that the County's annual payments would be approximately equal to, or less than, the amounts the IDA, on behalf of the County, is currently obligated to pay under the existing Meadowville Development Agreement and the other existing option agreements. (p) By adoption of this resolution, the Board of Supervisors has determined to approve the amendment and restatement of the Meadowville Development Agreement, the amendment of the other existing option agreements and the support agreement for the IDA acquisition agreement for real property for the Coons parcel, to authorize the County Administrator to prepare disclosure documents for use by the IDA in connection with the authorization, issuance, sale and delivery of the IDA Revenue Bonds, to authorize the County Administrator to execute and deliver the Amended and Restated Development Agreement and the support agreement for the IDA acquisition of real property for the Coons parcel and all other documents as shall be necessary or appropriate to consummate the acquisition of the remaining approximately 1,069 acres of real property for the proposed Meadowville Technology Park and to finance such acquisition, including the areas to be preserved as wetlands and used to build a system of streets and roads and other infrastructure improvements, and to finance certain infrastructure improvements and appropriate up to $150,000 from the Industrial Park Reserve for a portion of the associated real estate closing costs (including, without limitation, boundary surveys and legal descriptions, recordation fees, title insurance and environmental assessments). SECTION2. Approval of Amendment and Restatement of Meadowville Development Agreement; Authorization of Execution and Delivery of Amended and Restated Meadowville Development Agreement. The Board of Supervisors hereby approves the amendment and restatement of the Meadowville Development Agreement in its entirety (as amended and restated the "Amended and Restated Development Agreement"), among other things, (a) to provide that the parties to the Amended and Restated Development Agreement shall be the County and the IDA, (b) to provide for the financing of the acquisition of the remaining acres of real property within the area encompassing the proposed Meadowville Technology Park and the approximately 100 acre Coons parcel, including the areas to be preserved as wetlands and used to build a system of streets and roads and other infrastructure 0oo0 4 465266.2 027342 RES -4- improvements within the Park, and certain infrastructure improvements, it being contemplated that the IDA would issue its revenue bonds (the "IDA Revenue Bonds") in a principal amount of not to exceed $20 million, including costs of issuance of the financing, and (c) to provide that, as security for the payment of the debt service on the IDA Revenue Bonds, the County would agree to make payments on behalf of the IDA on a periodic basis in accordance with the provisions of the Amended and Restated Development Agreement in an amount equal to the debt service on the IDA Revenue Bonds, the agreement of the County with respect to such payments to be more fully specified in the trust indenture or agreement and related documents providing for the issuance and security for the IDA Revenue Bonds, such payments by the County to be subject to annual appropriation by the Board of Supervisors; provided, however, that (i) the IDA Revenue Bonds shall not mature later than thirty (30) years after their date, (ii) the true interest cost for the IDA Revenue Bonds shall not be greater than eight percent (8.00%) and (iii) the premium, if any, payable upon the redemption of the IDA Revenue Bonds shall not be greater than (3.00%). The County Administrator is hereby authorized to execute and deliver the Amended and Restated Development Agreement in such form as shall be consistent with the provisions of this Section 2 and as shall be approved by counsel to the County (including the County Attorney or Bond Counsel to the County), such approval to be evidenced by the execution of the Amended and Restated Development Agreement by the County Administrator. SECTION 3. Approval of Amendment to Other Existing Option Agreements and Support Agreement for the Acquisition of the Coons Parcel. The Board of Supervisors hereby approves the amendment of the other existing option agreements by and between the IDA and the owners of various parcels within the area encompassed by the proposed Meadowville Technology Park and a support agreement by and between the County and the IDA in connection with the acquisition of the Coons parcel by the IDA. The County Administrator is hereby authorized to execute and deliver a support agreement by and between the County and the IDA in connection with the acquisition of the Coons parcel by the IDA in such form as shall be consistent with the provisions of this Section 3 and as shall be approved by counsel to the County (including the County Attomey or Bond Counsel to the County), such approval to be evidenced by the execution of the support agreement by the County Administrator. SECTION 4. Approval of Preparation and Execution and Delivery of Disclosure and Other Documents for Use by the IDA in Connection with the Authorization, Issuance, Sale and Delivery of and Security For the IDA Revenue Bonds. The Board of Supervisors hereby approves the preparation and execution on behalf of the County by the County Administrator or other officials of the County of disclosure and other documents for use by the IDA in connection with the authorization, issuance, sale and delivery of and security for the IDA Revenue Bonds in such form as shall be consistent with the provisions of this resolution and as shall be approved by counsel to the County (including the County Attorney or Bond Counsel to the County), such approval to be conclusively evidenced by the execution thereof by the County Administrator or other officials of the County. SECTION 5. Further Action. The County Administrator or any Deputy County Administrator, the County Attorney, the Director of Budget and Management, the Director of Accounting, the County Treasurer and the Clerk of the Board of Supervisors, or any of them, are hereby authorized to take all such further action as they, or any of them, shall deem to be necessary and desirable to carry out the purposes of and to consummate the transactions -5- contemplated by this resolution. SECTION 6. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. SECTION 7. Headings of Sections. The headings of the sections of this resolution shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. SECTION 8. Effective Date. This resolution shall take effect upon its adoption. 000046 465266.2 027342 RES CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 15, 2004 Item Number: 8.C.2. Subiect: Authorize the County Administrator to Execute a Contract for Construction of a New Soccer Field at Harry G. Daniel Park County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a construction contract with Farmville Excavation in the amount of $158,000 for the work at Harry G. Daniel Park at Iron Bridge, to construct a new soccer field #20. Summary of Information: This project is part of the overall improvement program for Harry G. Daniel Park at Iron Bridge to expand and upgrade the soccer and football field complex funded from the FY2004 Capital Improvements Program. This park is the most heavily used of all County sites, serving over 750,000 visitors per year. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes '~No 000047 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 15, 2004 Budget and Management Comments: This item requests award of a contract to Farmville Excavation in the amount of $158,000 for construction of a new soccer field at the Harry G. Daniel Park at Ironbridge. The project has sufficient funds to award this contract and set aside $10,000 for a contingency for any potential change orders. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000048 BID: 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Item Number: 8.C.3. Summary of Information: Clover Hill: Windy Creek, Section A Matoaca: Hampton Park, Section 18 Second Branch, Section 4 Summer Lake, Section 2 Summer Lake, Section 3 Preparer: Richard M. McEIfish Attachments: Yes Title: Director, Environmental En,qineerinq [-~No :' oOOSO TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - WINDY CREEK, SEC A DISTRICT: CLOVER HILL MEETING DATE: 15 December 2004 ROADS FOR CONSIDERATION: WINDY CREEK CIR WINDY CREEK CT WINDY CREEK DR WINDY CREEK PL WINDY CREEK WAY Vicinity Map: WINDY CREEK, SEC A 000051. Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- HAMPTON PARK, SEC 18 DISTRICT: MATOACA MEETING DATE: 15 December 2004 ROADS FOR CONSIDERATION: HAMPTON VALLEY CIR HAMPTON VALLEY DR HAMPTON VALLEY MEWS HAMPTON VALLEY TURN Vicinity Map: HAMPTON PARK, SEC 18 ©N Z Produced By Chesterfield County GIS 000052 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - SECOND BRANCH, SEC. 4 DISTRICT: MATOACA MEETING DATE: 15 December 2004 ROADS FOR CONSIDERATION: BALTA CT BALTA RD HULSEY DR JANEKA DR MAREK DR Vicinity Map: SECOND BRANCH, SEC. 4 Produced By Chesterfield County GIS '000053 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - SUMMER LAKE, SEC 2 DISTRICT: MATOACA MEETING DATE: 15 December 2004 ROADS FOR CONSIDERATION: KIPPER DR KIPPER TN SUMMER LAKE CIR SUMMER LAKE DR SUMMER LAKE MEWS SUMMER LAKE TN Vicinity Map: SUMMER LAKE, SEC 2 Produced By Chesterfield County GIS 000054 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - SUMMER LAKE, SEC 3 DISTRICT: MATOACA MEETING DATE: 15 December 2004 ROADS FOR CONSIDERATION: JAYDEE CT JAYDEE DR JAYDEE TER Vicinity Map: SUMMER LAKE, SEC 3 " KE CZ' Produced By Chesterfield County GIS 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin,q Date: December 157 2004 Item Number: 8.C.4.a. Subiect: County Administrator: Award of Contract for Consulting Services to New Millenia LLC for the New Integrated Financial and Human Resources/Payroll Information System Board Action Requested: The Board of Supervisors is requested to approve the award of a contract to New Millenia LLC in an amount not to exceed $300,000 and authorize the County Administrator to execute the necessary agreement for consulting services. Summary of Information: Chesterfield County and Chesterfield County Schools are jointly implementing a new integrated financial and human resources/ payroll information system to replace existing legacy systems. Employee acceptance of the new business processes and technology is a high risk factor for this type of project. This risk can be mitigated through the execution of a change management plan developed for the county and the school organizations. Consulting services for this purpose were included in the integrated system project's scope and the contract amount is within the approved budget for the project. After a public procurement process, it has been determined that New Millenia LLC is the firm most capable of meeting the requirements of the county and schools. The consultant, in conjunction with county and school staff, will develop and begin execution of a change management plan over the next 6 - 8 months. During the remaining 18 - 21 months of the integrated system Preparer: Mary Lou Lyle Attachments: [---] Yes Title: Director of Accountin.q No 000056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: December 15, 2004 Summary of Information (continued) implementation, county and school staff will execute plan. More than 1000 employees will be trained on the new software in core business functions associated with financial and human resources management and payroll. OOO05? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: December 15, 2004 Budget and Manaqement Comments: This item requests approval of the award of a consultant services agreement to New Millenia LLC in amount not to exceed $300,000 inclusive of estimated reimbursable expenses. Staff anticipated the need for change management services during development of the project budget for the new integrated financial management/human services information system. The capital improvement project budget adopted by the Board of Supervisors includes sufficient funding for these consulting services. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement -0OOO58 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: December 15, 2004 Item Number: 8.C.4.b. Subject: Award a Contract to Daniel and Company, Incorporated for the Construction of the Police Evidence and Property Storage Building in Amount of $2,644,000 County Administrator's Comments: ~)~d /~~ County Administrator: Board Action Requested: Authorize the County Administrator to execute a contract with Daniel and Company, Incorporated in the amount of $2,644,000 and authorize the reallocation of funds within the Capital Improvement Program for the construction of the Police Evidence and Property Storage Building. Summary of Information: Daniel and Company, Incorporated was the low bidder out of four bids received on November 4, 2004. Scope of this project is to build a new Chesterfield County Police evidence and property storage building to accommodate handling and proper storage of criminal evidence and Police property. Prepared: Francis M. Pitaro Title: Director of General Services Attachments: ~-] Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 15, 2004 Budget and Management Comments: This item requests that the Board award a contract in the amount of $2,644,000 to Daniel and Compan~ Incorporated for the construction of a police evidence and property storage building. The bid received from Daniel, though over the amount budgeted, was the lowest of four bids received. The current appropriation is insufficient to award the contract at the bid price. However, funds are currently allocated in FY2006 in the County's Capital Improvement Program for the Public Safety Training Center at Enon. A total of $950 million will be reallocated in FY2006 to address the shortfall in the project budget for the Police Evidence/Property Storage Building. As a result, the Proposed FY2006-2011 Capital Improvement Program (scheduled to be presented to the Board in January 2005) will reflect this reallocation of funds. Any subsequent potential shortfall in the Public Safety Training Center project budget will be addressed in the capital improvement program in future years. Preparer: Rebecca T. Dickson Title: Director, Budget and Mana,qement 000060 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.5.a. Subiect: Request to Quitclaim Portions of a Sixteen-Foot and Twenty-Foot Drainage Easement (Public) and a Sixteen-Foot Water Easement Across the Property of Lee Scott, Managing Trustee for Sam's Real Estate Business Trust County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a 16' and 20' drainage easement (public) and a 16' water easement across the property of Lee Scot~ Managing Trustee for Sam's Real Estate Business Trust. Summary of Information: Lee Scot~ Managing Trustee for Sam's Real Estate Business Trust, has requested the quitclaim of portions of a 16' and 20' drainage easement (public) and a 16' water easement across its property as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: RiRht of Way Mana.qer Attachments: Ycs --]No # 0o001 1 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A 16' AND 20' DRAINAGE EASEMENT (PUBLIC) AND A PORTION OF A 16' WATER EASEMENT ACROSS THE PROPERTY OF LEE SCO'I-I' MANAGING TRUSTEE FOR SAM'S REAL ESTATE BUSINESS TRUST LN oz. % M~LL LOCK N el Chesterfield County Department of Utilities 1 licl eqlal~ 625/eet oooo~,~ r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.5.b. Subject: Request to Quitclaim Portions of Sixteen-Foot Water Easements, a Sixteen-Foot Sewer Easement, a Variable Width Drainage Easement, and a Variable Width Virginia Department of Transportation Sight Distance Easement Across the Property of Lee Scott, Managing Trustee for Wal-Mart Real Estate Business Trust County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of 16' water easements, a 16' sewer easement, a variable width drainage easement, and a variable width VDOT sight distance easement across the property of Lee Scott, Managing Trustee for Wal-Mart Real Estate Business Trust. Summary of Information: Lee Scott, Managing Trustee for Wal-Mart Real Estate Business Trust has requested the quitclaim of portions of 16' water easements, a 16' sewer easement, a variable width drainage easement, and a variable width VDOT sight distance easement across its property as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: -INo 0U0064 VICINITY SKETCH REQUEST TO QUITCLAIM PORTIONS OF SIXTEEN FOOT WATER EASEMENTS, A SIXTEEN FOOT SEWER EASEMENT, A VARIABLE WIDTH DRAINAGE EASEMENT, AND A VARIABLE WIDTH VIRGINIA DEPARTMENT OF TRANSPORTATION SIGHT DISTANCE EASEMENT ACROSS THE PROPERTY OF LEE sco'l-r MANAGING TRUSTEE FOR WAL.MART REAL ESTATE BUSINESS TRUST LtV t W E 00006~ Chesterfield County Department of Utilities 1 bol eq~al~ 625/eet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.5.c. Subiect: Request to Quitclaim a Sixteen-Foot and Variable Width Water Easement, a Twenty-Foot SWM/BMP Access Easement and a Storm Water Management System/Best Management Practice Easement Across the Property of Irene W. Carnes and Joseph E. Jackson County Administrator's Comments: ~-~c ~~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' and variable width water easement, a 20' SWM/BMP access easement and a SWM/BMP easement across the property of Irene W. Carnes and Joseph E. Jackson. Summary of Information: Irene W. Carnes and Joseph E. Jackson have requested the quitclaim of a 16' and variable width water easement, a 20' SWM/BMP access easement and a SWM/BMP easement across their property as shown on the attached plats. Staff has reviewed the request and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Mana.qer Attachments: Yes r--]No oo0o ;? VICINITY SKETCH REQUEST TO QUITCLAIM A SIXTEEN FOOT AND VARIABLE WIDTH WATER, A TWENTY FOOT SWMIBMP ACCESS EASEMENT AND A STORM WATER MANAGEMENT SYSTEM/BEST MANAGEMENT PRACTICE EASEMENT ACROSS THE PROPERTY OF IRENE W. CARNES AND JOSEPH E. JACKSON ;IR ;IR ~OUSF-- tLLAGF--- L~ el Chesterfield County Depa~ment of Utilities 1 IIci eqlal~ 65833 l~et 000068 (~_~) . I tach -.. lO0 {~ IRE~IE W. CARNES 4620 CHESTER S~UARE R~ DB,2934 P~.~62 PLAT OF ,00069 GRAPHIC SCALE / UNE ~ON I inch - ft. PLAT OF 16' WATERUNE EASEMENT TO BE DEDICATED TO ' ' CHESTERFIELD COUNt, VIRGINIA LOCATED. ON THE *NORTH UNE .OF .WEST HUNDRED ROAD AND · ECOFF AVENUE . . BERMUDA DISTRICT IRENE W. C~NES ~20 ~ES~R ~UARE RD DB.2934 PG;862 GPIN 787-655-56~-00000 IRENE W, CARNES · ~SEPH E. JACKS~ ~20 W, HUNOR~ RQ DB,4125 PG.~7 DEED ~ C~R. ~.~904 PG.785 ~IN 787-654-39~-00000 IRENE W. CARN~ & JOSEPH E, JA~SON ~15 EC~ AV " DB.4123 P0.387 ~ED ~ C~R. ~.4904 PG. 785 GPIN 787-654-4713-~ DATE: 12-04-03 SCALE 1" .= '100' .REV: 09/07/04 04.;-PR0172 \K£VIN L. FLOYD, P.E., L.~. \ P.O.' .BOX 1178 Ph, o.~ : (804) ??a-4o'-'I8--I1'--"' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 15, 2004 Item Number: 8.C.6. Subiect: Approval of the Purchase of Two Parcels of Land for Genito Road High School County Administrator: Board Action Requested: Approve the purchase of a parcel of land containing 68.333 acres, more or less, for $5,808,305, from Genito Partnership I, and a parcel of land containing 12.352 acres, more or less, for $248,892.80, from 01d Hundred Mill, Inc, for Genito Road High School; authorize the County Administrator to execute the deeds. Summary of Information: The School Board has requested that the Board of Supervisors approve the purchase of two parcels of land at Genito Road and Route 288, containing a total of 80.685 acres, more or less, for $6,057,198, plus closing costs, which are estimated to be $18,500. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: [No 000071 CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 15, 2004 Budget and Management Comments: This item requests that the Board of Supervisors approve two land purchases totaling approximately 80.685 acres for the new Genito Road High School at a cost of $6,057,198, plus closing costs estimated to be $18,500 (for a total of $6,075,698). Sufficient funding is available within the School Capital Projects fund to cover this cost. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement O0007Z VICINITY SKETCH APPROVAL OF THE PURCHASE OF TWO PARCELS OF LAND FOR GENITO ROAD HIGH SCHOOL ~ ATERFORD WAY G~N ITO RO el Chesterfield County Department of Utilities 00007,2 · ,~ ' Ii I :~:~ ' . '_'= .! IltlJll I % "'- ' ' '~i ~1 dill ~..R'.. ' ".. ~ . . I~i Il ~.,,, '- ...-. ~....~ ii · 1,.{ , ' . . . , 'l"'" ,,~ --'" - ~' · ' "~ ~-, I Ii ~B~ ~ ~'i ~!/ '-- il": ' TI ~N-S ~ ~ ""-- ----- "~- .' ~ ~1.~1~1~, =i i{ TIMMONS GROUP' ""'- ~075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.7.a. Subiect: Request Permission for a Gravel Dust and Mulch Ramp to Encroach Within a Variable Width Drainage Easement (Private) and a Variable Width Storm Water Management System/Best Management Practice Easement Across Lot 4, Waterviews At The Reservoir County Administrator's Comments= County Administrator: Board Action Reques~d: Grant Kamran Raika and Aha Raika, permission for a gravel dust and mulch ramp to encroach within a variable width drainage easement (private) and a variable width SWM/BMP maintenance agreement across Lot 4, Waterviews At The Reservoir, subject to the execution of a license agreement. Summary of Information: Kamran Raika and Aha Raika have requested permission for a gravel dust and mulch ramp to encroach within a variable width drainage easement (private) and a variable width SWM/BMP maintenance agreement across Lot 4, Waterviews At The Reservoir. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri,qht of Way Manager Attachments: Ycs No #O00076 VICINITY SKETCH REQUEST PERMISSION FOR A GRAVEL DUST AND MULCH RAMP TO ENCROACH WITHIN A VARIABLE WIDTH DRAINAGE EASEMENT (PRIVATE) AND A VARIABLE WIDTH STORM WATER MANAGEMENT SYSTEM/BEST MANAGEMENT PRIACTICE EASEMENT ACROSS LOT 4, WATERVIEWS AT THE RESERVOIR GENITO RD co Chesterfield County Department of Utilities I llcl eqlab ~,16.67 l~et 000077 Kamran &Ana Raika .3219 Sallview Drive DB. 4757 PG. 445 PIN: 721685505200000 VARIABLE WIDTH STORM WATER MANAGEMENT SYSTEM/BEST MANAGEMENT ~PRACTICE EASEMENT DEED BOOK 3134 PAGE 401 VARIABLE WIDTH DRAINAGE EASEMENT (PRIVATE) "'~'" ...... ~' DEED BOOK 3134 PAGE 409 LICENSED AREA 'l 00007 '-4 """~" .' .:~i.'"'. ' i . ': ':' ' oOO079 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.7.b. Subiect: Request Permission for an Existing Fence to Encroach Within a Twenty-Foot Sewer and Water Easement, an Eight-Foot Easement, a Variable Width Sewer and Water Easement and a Storm Water Management System/Best Management Practice Easement Across Lot 13, Meadowbrook Farm, Section F Coun~ Administrator's Comments= County Administrator: BoardActionRequested: Grant Kin Yan Wong and Rong Sheng Huang, permission for an existing fence to encroach within a 20' sewer and water easement, an 8' easement, a variable width sewer and water easement and a SWM/BMP easement across Lot 13, Meadowbrook Farm, Section F, subject to the execution of a license agreement. Summary of Information: Kin Yan Wong and Rong Sheng Huang have requested permission for an existing fence to encroach within a 20' sewer and water easement, an 8' easement, a variable width sewer and water easement and a SWM/BMP easement across Lot 13, Meadowbrook Farm, Section F. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Manager Attachments: --]No # 000080 VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING FENCE TO ENCROACH WITHIN A TWENTY FOOT SEWER AND WATER EASEMENT, AN EIGHT FOOT EASEMENT, A VARIABLE WIDTH SEWER AND WATER EASEMENT AND A STORM WATER MANAGEMENT SYSTEM/BEST MANAGEMENT PRACTICE EASEMENT ACROSS LOT 13, MEADOWBROOK FARM, SECTION F oooosz Chesterfield Countv Department of Utilities 1 bck eqEal~ 41657 tat . ROWE Licensed ~rea I00 FLOOD. USA¢O£ EASEMENT ...," · '" LOT 12 20' SEWER I0' VDOT SL'OP£ · DR41~GE LOT 9 KIN YAN WONG & RONG sHENGH-IJANG PIN# 774683240OOO009 5614 MELBECK COURT . DB. 3623 PG. 85 Improvements on. L 0 Tf$, SECTION "F" MEADOWBROOK FARM Chesterh'eld County, Virgin/o DATE: 10/_I9/2.004' ,~AI.E: I '=.40' JOB NO: '¢042 I01,5 RE: KIN YAN WONG, RONG SHZNG HUANG, · XIU CHEN Z~G · P~N~8 * ~CH~ · ~GINEE~ * LOT 8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.7.c. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 4125 Celebration Avenue County Administrator's Comments= d~_~L~4/~ c~' /~/3/?adA;__d County Administrator: Board Action Requested: Grant Centralia Leasing, LLC., permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Centralia Leasing, LLC., has requested permission to install a private sewer service within a private easement to serve property at 4125 Celebration Avenue. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs --]No #OOO083 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 4125 CELEBRATION AVENUE 0~¢...,.~ 0 9,. Chesterfield Counby Department of Utilities 000084 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.7.d. Subiect: Request Permission for an Existing Private Drainage Pipe to Encroach Within a Variable Width Drainage Easement (Private) Across Lot 1, Waterviews At The Reservoir County Administrator's Comments: /~c_~~ d~ ./.~,,~,~u--,~ ~ County Administrator: Board Action Requested: Grant Dudley C. Duncan and Jeannie W. Duncan, permission for an existing private drainage pipe to encroach within a variable width drainage easement (private) across Lot 1, Waterviews At The Reservoir, subject to the execution of a license agreement. Summary of Information: Dudley C. Duncan and Jeannie W. Duncan have requested permission for an existing private drainage pipe to encroach within a variable width drainage easement (private) across Lot 1, Waterviews At The Reservoir. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs ---]No 000085 VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING PRIVATE DRAINAGE PIPE TO ENCROACH WITHIN A VARIABLE WIDTH DRAINAGE EASEMENT (PRIVATE) ACROSS LOT 1, WATERVlEW AT THE RESERVOIR Chesterfield Count~ Department of Utilities Iici eqlab ,I. 16.67 000056 VARIABLE WIDTH STORM WATER MANAGEMENT SYSTEM/BEST MANAGEMENT PRACTICE EASEMENT DEED BOOK 3134 PAGE 401 LOT! _ ~ SUFFER WATER~?EWS AT THE WATER DUDLEY C. DUNCAN & JEANNIE W. DUNCAN 3201 SAILVIEW DRIVE DB. 5589 PG. 308 PIN: 7216854881~ LOT 2 LICENSED AREA THIS PROPERTY SILT FENCE AS  REOUIRED · ' ~ . , ~1~ N05'02'54~ IJ., '.' .' ~.~:~~:"".,.~,~_. '". ~~ooos7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.7.e. Subiect: Request Permission for a Driveway and Masonry Columns to Encroach Within a Fifty-Foot County Unimproved Right of Way County Administrator's Comments= County Administrator: Board Action Requested: Grant Bachir Jamil and Ghada Jamil, permission for a driveway and nine 4' masonry columns to encroach within a 50' county unimproved right of way, subject to the execution of a license agreement. Summary of Information: Bachir Jamil and Ghada Jamil have requested permission for a driveway and nine 4' columns to encroach within a 50' county unimproved right of way. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: "] No 000088 VICINITY SKETCH REQUEST PERMISSION FOR A DRIVEWAY AND MASONRY COLUMNS TO ENCROACH WITHIN A FIFTY FOOT COUNTY UNIMPROVED RIGHT OF WAY S Chesterfield County' Department of Utilities I llcl eqlal~ ~333 l~et 000089 so' _R/W · (PRIVA'I'[ ROADJ BaChir & ~ Jamil 17~ Branders Bfl~.~ · Road DB. 2381 PG. ~691 PINS: 79362614~d~9000 793~1~8 C1 .CS Ddb- 4'19.'.J6" Delto- ~,34'51'22' Rod-J 75.00' ROd-! 75.00' . Am... 1,:3,20' AmmK)6.46'  tord-6.60' Tgt-64.94' -13.20' ' .Chord-lO4.&T' cherg-s53'42°52"[ · .: PAMg~iIG' £ 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.8. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments= /?c.~ o_//~ ~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve the new addition to Greenfield Elementary School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisor and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve the new addition to Greenfield Elementary School. District: Midlothian Preparer: John W. Harmon Title: Ri,qht of Way Mana.qer Attachments: Yes ----]No fooo9 . VICINITY SKETCH CONVEYANCE OF AN EASEIVl ENT TO VIRGIN IA ELECTRIC AND POWER COMPANY KING ARTH, CT ~ CT Chesterfield Coun~ Depadment of Utilities 0000~;~ _LAT TO ACc.~/~PA N~ Pq~l~ of- ~AY AG&EE,~ENT County of Chesterfield,, 10751 Savoy Road DB. 2025 PG. 356 PIN: 746713255600000 000093 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.9. Subject: Designation of Right of Way and Virginia Department of Transportation Slope and Drainage Easements for the New Cosby Road High School County Administrator's Comments: / ~~ ~ ~ County Administrator: Board Action Requested: Designate right of way and Virginia Department of Transportation slope and drainage easements for the new Cosby Road High School, and authorize the County Administrator to execute the Declaration. Summary of Information: As a condition of the site plan approval for the new Cosby Road High School, the Transportation Department is requiring the designation of 4.819 acres of county property as public right of way and Virginia Department of Transportation slope and drainage easements for future road improvements. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaoer Attachments: '~No 000094 VICINITY SKETCH DESIGNATION OF RIGHT OF WAY AND VDOT SLOPE AND DRAINAGE EASEMENTS AT COSBY HIGH SCHOOL t ~J~ageSquare 000095 Chesterfield County Department of Utilities 1 I~,~i eqla~ 82Dn8 ret 't ' / i . Ti.HMO:NS G:.ROUP.' ... ,.. .,. ~:';:~?,_:':~ ' ee~e~- I ~~': I : ~-,::; , , . ' ':, .I~ I ! I~ I'~ OO9'7 r~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.10. Subiect: Transfer $10,000 from the Clover Hill District Improvement Fund to the Chesterfield County Department of Environmental Engineering for Storm Damage Restoration at the County-Owned Pond Called Lake George County Administrator's Comments: County Administrator: Board Action Requested: Transfer $10,000 from the Clover Hill District Improvement Fund to the Chesterfield County Department of Environmental Engineering for storm damage restoration to the County-owned pond called Lake George. Summary of Information: Supervisor Warren has requested the transfer of $10,000 from the Clover Hill District Improvement Fund to the Chesterfield County Department of Environmental Engineering for restoration of the County-owned pond called Lake George, which was damaged by severe storms. Repairs to the site include: mobilization/demobilization, ingress/egress, basin area sand/silt build-up removal. The funds will also be used to build an access road with the sand and silt that is removed. The Board is legally authorized to use public funds to restore County property that is damaged. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget'and Management 0425:67592.1 Attachments: Yes ~-~ No 000099 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 OOO O0 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes No Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. ,~ '.r? / /,,,__ ....~,~, ./ Signature Title (if signing on behalf of an organization) Printed ~ame Date CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: December 15, 2004 Item Number: 8.C.11.a. Subiect: Transfer of Funds for Route 360 Widening (Swift Creek - Winterpock Road) and Route 10 Widening (I-95 - Ware Bottom Spring Road) Bond Referendum Projects; and Appropriation of Road Cash Proffers for Route 10 Widening County Administrator: Board Action Requested: The Board is requested to: 1) transfer $400,000 from the General Road Improvement Account for the Route 360 Widening (Swift Creek - Winterpock Road) bond referendum project; and 2) appropriate $305,000 in road cash proffers and transfer $95,000 from the General Road Improvement Account for the Route 10 Widening (I-95 - Ware Bottom Spring Road) bond referendum project. Summary of Information' In November 2004, voters overwhelmingly approved a $40 million bond referendum for road improvements. The widening of Route 360 (Swift Creek - Winterpock Road) and Route 10 (I-95 - Ware Bottom Springs Road) were identified for improvement with the bonds. In order to begin the preliminary engineering and possibly some right-of-way acquisition for the projects now, prior to the sale of the bonds, existing county funds could be transferred to the projects and refunded later when the bonds are sold. Staff recommends that $400,000 be transferred from the General Road Improvement Account for the Route 360 project engineering. In November, the Board authorized the County Administrator to execute a VDOT/County agreement providing for reimbursement to the County for bond proceeds used to complete the Route 360 widening. To date, VDOT has not responded to the proposed agreement. Preparer: R.J.McCracken agen 584 Attachments: Yes Title: Director of Transportation No 000 .02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary{Continued): Staff also recommends $95,000 be transferred from the General Road Improvement Account and $305,000 in road cash proffers (CASE 94SN0197) be appropriated for the Route 10 project engineering. Recommendation: Staff recommends the Board tak~ the following actions: 1. transfer $400,000 from the General Road Improvement Account to the Route 360 widening project (Swift Creek - Winterpock Road)engineering; 2. transfer $95,000 from the General Road Improvement Account and appropriate $305,000 from road cash proffers(CASE 94SN0197) for the Route 10 widening project (I-95 - Ware Bottom Springs Road); 3. reimburse the General Road Improvement Account transfers upon the sale of the road bonds; and 4. authorize the County Administrator to enter into the necessary county/VDOT/consultant/contractor, design, right-of-way acquisition, environmental permits, and/or construction agreements, acceptable to the County Attorney, for the project. District: Bermuda, Clover Hill, Matoaca 000103 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: December 15, 2004 Bud.qet and Mana.qement Comments: This item requests that the Board of Supervisors appropriate $305,000 in cash proffers and transfer a total of $495,000 from the General Road Improvement Account to proceed with several road projects. In order to expedite the bond projects recently approved, funding is needed to move forward with preliminary engineering and right-of-way acquisition for the Route 360 Widening Project and the Route 10 Widening Project. Staff is requesting a transfer of $400,000 from the General Road Improvement Account for the Route 360 Widening Project and transfer of $95,000 from the General Road Improvement Account as well as appropriation of $305,000 in cash proffers for the Route 10 Widening Project. Sufficient funds are available in the General Road Improvement Account. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement ooo .Oa F ROUTE 360 WIDENING HARBOUR ROUTE 360 PROJECT 000:1.05 ROUTE 10 WIDENING 10 PROJECT / 12/7104 000106 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: December 15, 2004 Item Number: 8.C.11.b. Subject: County Administrator's Comments: County Administrator: Transfer of Funds for the Route 360 Westbound Widening Project Board Action Requested: For the Route 360 Westbound Widening Project from Swift Creek to Winterpock Road, the Board is requested to: 1) transfer $600,000 from funds previously appropriated for the extension of the Powhite Parkway; and 2) authorize the County Administrator to execute a second VDOT/County reimbursement agreement. Summary of Information: In October 2003, the Board authorized the County Administrator to enter into an agreement with VDOT wherein the County agreed to provide $1 million to VDOT for a westbound lane-only widening phase of the original Route 360 widening project from Swift Creek to Winterpock Road. Under the (Continued on next page) Preparer: Attachments: R.J.McCracken agen 585 Yes Title: Director of Transportation 00010'7.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary (Continued): terms of the agreement, the county expects to be reimbursed January 1, 2008, when additional VDOT project funding is anticipated. VDOT's obligation to reimburse the $1 million is subject to appropriation of the funds and approval by the State Transportation Board. The estimated cost of the westbound project has increased by approximately $600,000 to just over $5 million. If the Board is interested in avoiding further delays in the project, the county could provide the $600,000, under the same terms as the initial $1 million advancement, so that the project could be advertised for construction bids. The $600,000 could be transferred from the $1.2 million previously designated by the Board, during the Sowers zoning of Greensprings, for the Powhite Parkway Extension from Water Mill Parkway to Woolridge Road Extension, since the Transportation Department, pursuant to zoning conditions, has chosen to have the developer provide the local road improvements in lieu of the Powhite Parkway Extension (see attachment). Recommendation: Staff recommends the Board take the following actions: 1. transfer $600,000 from the Powhite Parkway Extension Greensprings account to the Route 360 westbound widening project. 2. authorize the County Administrator to execute a second VDOT/County Westbound Widening Reimbursement Agreement, acceptable to the County Attorney, which provides for a conditional reimbursement to the County for the $600,000 advancement; District: Clover Hill and Matoaca OOO3.O8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: December 15, 2004 Budget and Management Comments: This item requests that the Board of Supervisors transfer $600,000 in general fund budgeted revenue from the Powhite Parkway Extension Greensprings project to the Route 360 Westbound Widening Project. The $600,000 could be transferred from the $1.2 million previously designated by the Board (during the Sowers zoning of Greensprings) for the Powhite Parkway Extension (from Water Mill Parkway to Woolridge Road Extension). Pursuant to zoning conditions, the County has chosen to have the developer provide the local road improvements in lieu of the Powhite Parkway Extension. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000'10 } 360 WESTBOUND PROJECT ~RBOU! ROUTE 360 WESTBOUND WIDENING $600,000 ADVANCE 12/8/04 00011O POWHITE PARKWAY EXTENSION GREENSPRINGS POWHITE GREENSPRINGS PROJECT POWHITE (LOCAL ROAD) 12/8104 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: December 15r 2004 Item Number: 8.C.12. Subiect: Set a Public Hearing to Consider the Receipt and Appropriation of Grant Funds from the Federal Emergency Management Agency (FEMA) through the Hazard Mitigation Grant Program (HMGP) County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to set a public hearing to consider the receipt and appropriation of $762,077 in federal and state grant funds from the Federal Emergency Management Agency through the Hazard Mitigation Grant Program. The Board is also requested to approve the appropriation of in-kind local match funds in the amount of $39,231. Summary of Information: The Federal Emergency Management Agency has approved funding in the amount of $762,077 through the Hazard Mitigation Grant Program for a project to mitigate four repetitively flooding properties on Beach Road in Chesterfield County. The grant is being provided to permanently remove these homes and residents from the Swift Creek Flood Plain. Participation in the grant program by property owners is entirely voluntary. If a homeowner decides not to participate, their neighbors may decide to participate without them. County staff will administer and coordinate the grant. Ail property acquired through the grant will be deeded to the county with a requirement that it be permanently maintained as open space. Upon completion of the project, the Department of Parks and Recreation will be responsible for maintenance of the property as open space. A local match of $39,231 is required. The Board's application for this grant was approved without the expenditure of any public funds. As a result all local matching funds will be satisfied with homeowner's equity on the associated properties. The total amount of the grant, including the in-kind local match and an additional $16,692 in federal funds for administrative overhead is $801,308. Thus no County dollars will be required. Preparer: William D. Dupler Title: Director, Department of Buildinq Inspections Attachments: Yes "j' No 0001:1,;] CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 15, 2004 Budget and Manaqement Comments: This agenda item requests that the Board set a public hearing to consider the acceptance and appropriation of $762,077 in grant funds from the Federal Emergency Management Agency through the Hazard Mitigation Grant Program. The funds include $588,462 in federal project funds, $156,923 in state project funds, and $16,692 in federal funds for administrative overhead. The Board is also requested to consider the appropriation of $39,231 for the required local match that will be satisfied in-kind with homeowner's equity from the associated properties. No County funds are necessary. The project is expected to be completed by June 30,2006. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000:L3.3 MICHAEL M. CLINE State Coordinator JANET L. CLEMENTS Deputy Coordinator COMMONWEAL TH of GINIA Department of Emergency Management November 5, 2004 10501 Trade Court Richmond, Virginia 23236-3713 (804) 897-6500 (TDD) 674-2417 FAX (804) 897-6506 Mr. William D. Dupler Building Official Department of Building Inspection P.O. Box 40 Chesterfield, Virg/rda 23832 RE: Beach Road Acquisitions HMGP Project Number VA-1491-041-021 Dear Mr. Dupler: I am pleased to notify you that the Federal Emergency Management Agency has approved the project and obligated funds for the project listed below through the Hazard Mitigation Grant Program (HMGP). Project Name: Beach Road Acquisitions FEMA and State Funds Obligated: October 26, 2004 Catalog of Federal Domestic Assistance (CFDA) #83.58 "Working to Protect People, Property and Our Communities" Mr. William D. Dupler Page Two November 5, 2004 The funds indicated are the maximum possible funds to be distributed to the Subgrantee. Reimbursement of federal and state project funds to the Subgrantee is based on total eligible project costs. All other costs are the responsibility of the Subgrantee. In accordance with the requirements of the Hazard Mitigation Grant Program, the following conditions apply: · All contract/procurement transactions must be carried out in a manner consistent with financial administrative requirements of Title 44, Code of Federal Regulations (CFR), Part 13. ·All requirements outlined in the attached environmental concurrence letters from State agencies must be followed. · Prior to closing on acquisitions, a certified appraisal for each property is necessary. · The Subgrantee agrees to provide the State with a work schedule including the milestones in the HMGP application for the approved project with_in 30 days of receipt of this letter. · The performance period extends for nine-hundred and sixty days, according to the project's original work schedule. · The completion date for this project is June 30, 2006. If the time frame is inadequate, a written request for an extension may be submitted to the Hazard Mitigation Program Manager as soon as possible as referenced in the enclosed Notification to Subgrantee. Award documents enclosed with this letter include the following: · Grantee-Subgrantee Agreement (GSA) (Three Copies): An authorized agent of the Subgrantee must sign each agreement before your project can start. Please return the signed agreements to the Mitigation Project Coordinator and one fully executed agreement will be returned to you. Until the agreement is signed, no funds will be reimbursed. · Notification to Subgrantees: The notification provides guidance regarding HMGP regulations on time extensions, inspections, audits, reporting procedures, the appeal process, cost overruns, and the annual schedule for progress reports submission. · Subgrantee Quarterly Report Form: Subgrantees are required to submit progress reports to VDEM on a quarterly basis until project closeout. The first quarterly report for the quarter ending December 31, 2004 will be due to VDEM January 15, 2005, · Request for Reimbursement of Funds Form: Use this form when making reimbursement requests. Payments are made to the subgrantee as reimbursements for costs to date or expenditures to be incurred within five (5) days of receipt of funds. 000115 Mr. William D. Dupler Page Three November 5, 2004 Payment will be made by electronic transfer from the Virginia Department of Emergency Management to the Subgrantee. Federal Categorical Exclusion Document Required Deed Restriction Language Exhibits · Federal Project Implementation Requirements · Code 44 of Federal Regulations Parts 201 and 206 (Subpart N). Please read all documents carefully prior to initiating your project. Once again, your project cannot begin until an authorized agent has signed the Grantee-Subgrantee Agreement. No reimbursements will be made until the Agreement is signed and received by the Department of Emergency Management. Please sign each of the three copies of the Grantee- Subgrantee Agreement and return them to the attention of Michelle Pope, Mitigation Project Coordinator. You will be provided with an original agreement, once it is fully executed. Again, congratulations on approval of this project. If you have questions regarding this award or the implementation of your project, please contact Deborah Mills, Mitigation Program Manager, or Michelle Pope at (804) 897-6500, Extension 6563 and 6528 or by email at dmills@vdem.state.va.us and mpope@vdem.state.va.us, respectively. The Mitigation staff will be glad to assist you in any way possible in complying with the requirements of this program. Sincerely, Michael M. Cline MMC/DGM/mbp Enclosures 000116 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.13. Subiect: Acceptance of Open Space Easements County Administrator's Comments: /~.4.~4~'y~//_.~/ County Administrator: Board Action Requested: Accept open space easements as shown on the attached maps and authorize the County Administrator to execute the easement agreements. Summary of Information: The Code of Virginia authorizes the holding of easements for the purpose of preserving natural, scenic, historic, scientific, open-space and recreational lands. Although these easements have not been through the site selection process, the sites have been reviewed by the Friend's of Chesterfield's Riverfront, Hands Across the Lake and the Eppington Foundation and they recommend that the county accept these easements if acceptable terms and conditions are negotiated. One or more of the easements may be co-held with the Friends of Chesterfield's Riverfront. District: Bermuda, Clover Hill, Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ¥CS ~-]No 9239 14710 1571 14714 14702 8O22 14700 14711 40~ 14701 15~ 0 9462 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 8.C.14. Subiect: Acceptance of a Sixty-Foot Right of Way for Access to Eppington County Administrator's Comments= ~'?C.~_~?~7~ ~ ~~~c~ County Administrator: C7~ Board ActionRequested: Accept the conveyance of a 60' right of way for access to Eppington, and authorize the County Administrator to execute the deed. Summary of Information: Staff recommends that the Board accept the conveyance of a 60' right of way as shown on the attached plat for access to Eppington. Substantial Accord approval has been obtained. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: "--] No oo01z, II ~] 0001;g3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 15, 2004 Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Item Number: 10.A. Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and Administrator: sewer contracts were executed by the County Contract Number: Project Name: Developer: 99-0349 Wal-Mart Expansion at Wal-Mart Way Wal-Mart Real Estate Business Trust, a Delaware Statutory Trust, and Sam's Real Estate Business Trust, a Delaware Statutory Trust Contractor: Lyttle Utilities Incorporated Contract Amount: Water Improvements - Wastewater Improvements - $177,475.00 $269,248.00 District: Midlothian Preparer: Crai.q S. Bryant Attachments: r-~ Yes NO Title: Director of Utilities 000124{ Agenda Item December 15, 2004 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0251 Ashington at Stonehenge Summerberry LC Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Midlothian $62,572.00 $70,606.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0268 4616 West Hundred Road Veterinary Hospital Irene W. Carnes Lyttle Utilities Incorporated Water Improvements - Wastewater Improvements - Bermuda $22,438.50 $29,171.00 0001 $ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 10.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator~ Attachments: Yes ~ No BOARD MEETING DATE CHESTERFIELD COUNTY GENERAL FUND BALANCE December 15, 2004 DESCRIPTION 07/01/03 FY2004 Actual Beginning Fund Balance 11/25/03 Designate excess revenue (County) for non-recurring items in FY2005 11/25/03 Designate excess expenditures (County) for non-recurring items in FY2005 11/25/03 Designate excess expenditures (Schools) for non-recurring items in FY2005 11/25/03 Designate excess expenditures (Schools) for non-recurring items in FY2004 11/25/03 FY03 Results of Operations - Police for use in FY2004 11/25/03 FY03 Results of Operations - Fire for use in FY2004 11/25/03 FY03 Results of Operations - Libraries for use in FY2004 11/25/03 FY03 Results of Operations - MH/MR/SA for use in FY2004 11/25/03 FY03 Results of Operations - Projected CSA Shortfall for use in FY2004 07/01/04 FY05 Budgeted Beginning Fund Balance (Projected FY04 Results of Operations) *Outcome of FY04 Audit will be reflected on January reports. AMOUNT (102,908) (3,133,048) (456,699) (349,922) (100,000) (lOO,OOO) (lOO,OOO) (43,000) (156,000) 750,000 BALANCE $42,264,186 $42,161,278 $39,028,230 $38,678,308 $38,221,609 $38,121,609 $38,021,609 $37,921,609 $37,878,609 $37,722,609 $38,472,600 * O00 Z'? Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT Decerdoer 15, 2004 Descriotion FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environn~ntal assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 FY04 Budgeted Addition 4/9/2003 FY04 Capital Projects 7/23/2003 National search for a developer to revitalize the Cloverleaf Mall area 10/22/2003 Debris pick-up program due to Hurricane Isabel 4/14/2004 To General Services for building unexpected repairs and maintenance iterm incurred during FY04 4/14/20O4 Trf to Sheriff for start-up expenses and capital for new replacemem jail project 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. Funds to he transferred to Police in FY2006 FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004 4/14/2004 FY05 Budgeted Addition 4/14/2004 FY05 Capital Projects 7/28/2004 Pre-development studies for Cloverleaf Mall 8/11/2004 Deposit on acquisition of the n-all buildings at Cloverleaf Mall 9/3/2004 Purchase of public safety equipment for search and rescue, natural disasters and other emergency situations 10/13/2004 Operating costs associated with Cloverleaf Mall for 2004/2005 10/13/2004 Debt Service costs associated with IDA loan for Cloverleaf Mall 10/13/2004 Other Cloverleaf Mall operating costs (including costs associated with the acquisition of additional property) 11/10/2004 Woodrmnt Drive road and waterline repairs resulting from damage from Tropical Storm Gaston Arc~unt 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,000) (1,0oo,0oo) (125,ooo) (260,000) (500,000) 9,600,000 (8,496,900) (65,000) (250,000) (59,600) (500,000) (300,000) (250,000) (30,455) 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 2,319,212 2,059,212 1,559,212 11,122,692 2,625,792 2,560,792 2,310,792 2,251,192 1,751,192 1,451,192 1,201,192 1,170,737 O00 .g8 0001;~9 Prepared by Accounting Department November 30, 2004 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 1/01 03/01 04/01 11/00 09/01 03/03 03/04 11/04 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project Certificates of Participation- Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation- Building Construction, Expansion and Renovation Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems School Archival/Retrieval System Lease Original Amount $16,100,000 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 21,970,000 21,639 Date Ends 11/19 11/21 03/05 03/06 09/05 07/05 11/23 11/24 01/08 Outstanding Balance 11/30/04 $12,075,000 10,965,000 51,103 6,374 4,077 58,647 5,780,000 21,970,000 20,676 TOTAL APPROVED AND EXECUTED $59,457,958 $50,930,877 PENDING EXECUTION Description Energy Improvements at Specified County and School Facilities Approved Amount $2,100,000 000130 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 10.C. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: ¥CS "] No 0001fil 0 0 o~o~.a~ II CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to Closed session pursuant to § 2.2-3711(A) (1), Code of Virqinia, 1950, as amended, relating to the performance of a specific employee of the County and pursuant ~ 2.2-3711(A) (3), to discuss with legal counsel the acquisition of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Preparer: Steven L. Micas Title: County Attorney 0800:69698.1 Attachments: [-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 15.A. Subiect: Resolution Recognizing Miss Anna Margaret Yoke, Troop 794, Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board is requested to adopt the attached resolution recognizing Miss Anna Margaret Yoke, Troop 794, Upon Attaining the Gold Award. She will be present at the meeting, accompanied by members of her family, to accept the resolution. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Yes ~] No 000 . 34 RECOGNIZING MISS ANNA MARGARET YOKE UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Anna Margaret Yoke, Troop 794, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her country, Anna is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 15th day of December 2004, publicly recognizes Miss Anna Margaret Yoke, extends congratulations on her attainment of the Gold Award and acknowledges the good fortune of the county to have such an outstanding young woman as one of its citizens. 000 . 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 15.B. Subiect: Resolution Recognizing Mr. Matthew Talbert Deane and Mr. John Lawrence Hughes III, both of Troop 800, Sponsored by Bethel Baptist Church, and Mr. Jonathan Henry Yoke, Troop 806, Sponsored by Woodlake United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Matthew Talbert Deane and Mr. John Lawrence Hughes III, both of Troop 800, and Mr. Jonathan Henry Yoke, Troop 806, upon attaining the rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their families, to accept the resolutions. Preparer: Lisa H. Elko Attachments: Yes Title: Clerk to the Board # O00 .L] WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law Mr. John Lawrence Hughes III and Mr. Matthew Talbert Deane, Troop 800, sponsored by Bethel Baptist Church; and Mr. Jonathan Henry Yoke, Troop 806, sponsored by Woodlake United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for roles as leaders in society, John Matthew and Jonathan have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 15th day of December 2004, hereby extends its congratulations to Mr. John Lawrence Hughes III, Mr. Matthew Talbert Deane and Mr. Jonathan Henry Yoke, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. 000 .37 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 15, 2004 Item Number: 15.C. Subject: Resolution Recognizing Ms. Meredith Bonny for Outstanding Media Coverage of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: It is recommended that the Board of Supervisors adopt this resolution recognizing Meredith Bonny who has covered Chesterfield County government for the past 5 years as a reporter for the Richmond Times-Dispatch newspaper Summary of Information: This resolution will recognize Meredith Bonny's long professional association with Chesterfield County Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes ~-] No RECOGNIZING MS. MEREDITH BONNY FOR OUTSTANDING MEDIA COVERAGE OF CHESTERFIELD COUNTY WHEREAS, Ms. Meredith Bonny has covered Chesterfield County government for the past five years as a reporter for the Richmond Times-Dispatch newspaper; and and WHEREAS, this is an unusually long tenure for a reporter in this region; WHEREAS, during that time, Ms. Bonny has researched and written about a wide variety of Chesterfield County and regional topics, and has been the most prolific writer about Chesterfield County issues; and WHEREAS, her articles have included coverage of many significant events, such as Hurricane Isabel and Chesterfield County's actions taken to deal with this storm, which was the worst natural disaster to strike Central Virginia in recent memory; and WHEREAS, Ms. Bonny also wrote about Tropical Storm Gaston and the dramatic and deadly flooding that it brought to the region, as well as about droughts that beset the county in other years; and WHEREAS, her articles have also covered such diverse topics as residential growth; a multitude of planning and zoning matters; bond referendum information; the Rayon Park community; redevelopment of the Cloverleaf Mall; the county's efforts to protect the environment and drinking water supplies; and issues of particular interest to seniors; and WHEREAS, Ms. Bonny underwent training by the Chesterfield County Department of Fire and Emergency Medical Services in order to gain insights into that department before writing a series of articles about its mission; and WHEREAS, Ms. Bonny also went to Afghanistan to cover U. S. operations there, telling the story of Richmond-area military personnel serving in that theater of operations; and WHEREAS, Ms. Bonny attended and reported on a large number of special events such as ribbon-cuttings of new businesses, roads and facilities in Chesterfield County; and WHEREAS, Ms. Bonny devoted many hours, including attending many Planning Commission and Board of Supervisors meetings lasting well into the night, in order to gather information for her articles; and WHEREAS, Ms. Bonny's articles have helped to keep Richmond Times-Dispatch readers apprised of many county programs and services, as well as about matters being deliberated by the Planning Commission and the Board of Supervisors. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 15th day of December 2004, publicly recognizes Ms. Meredith Bonny's long professional association with Chesterfield County, thanks her for helping to share information about Chesterfield County with Metro Richmond-area residents, and wishes her success in her future endeavors as she is reassigned to cover Henrico County government in the upcoming year. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 17.A. Subiect: Hold Public Hearing to Consider Amending the Zoning Ordinance to Clarify the Process for Obtaining a Certificate of Appropriateness for a Designated County Historic Landmark County Administrator's Comments: County Administrator: Board Action Requested: The Preservation Committee, Planning Commission and staff recommend that the Board of Supervisors approve the amendment to the Zoning Ordinance. Summary of Information: On September 14, 2004, the Preservation Committee recommended approval of this ordinance amendment. On October 19, 2004, the Planning Commission recommended approval of this ordinance amendment. This amendment would clarify existing language in the Zoning Ordinance relative to the process needed to obtain a Certificate of Appropriateness, necessary for altering county-designated historic landmarks, by stating that only zoning approval is necessary before considering the issuance of a Certificate of Appropriateness. This amendment would also clarify that a building permit will not be issued until a Certificate of Appropriateness is first granted for county-designated historic properties. Preparer: Kirkland A. Turner Attachments: Yes ~-~ No Title: Director of Planninq ooo a8 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-51 OF THE ZONING ORDINANCE RELATING TO APPLICATIONS FOR CERTIFICATES OF APPROPRIATENESS FOR HISTORICALLY DESIGNATED PROPERTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-51 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-51. Certificates of appropriateness. (a) Authority. The preservation committee, acting as a body, shall have authority to issue certificates of appropriateness, in accordance with the provisions of this section. (b) Certificate required. With regard to buildings, structures or other improvements to the premises which have been designated as landmarks or landmark sites or which are located within a designated historic district it shall be unlawful: (1) For any person to perform, cause or permit any construction, alteration or remodeling that would affect the exterior architectural appearance or property thereof; (2) For any person to remove, move, demolish or commit any other land disturbing activities with regard to them; or (3) For any person to secure or issue a building permit authorizing any such work, unless a certificate of appropriateness with respect to such works shall have first been issued pursuant to this section. (c) Applications for certificates of appropriateness. (1) Applications for certificates of appropriateness shall be submitted to the director of planning in such form as the preservation committee shall prescribe. (2) When the work to be performed in conformance with a certificate of appropriateness · '~'~: ........ '~ ....... ~' ......... rr ..... appli reqmres ............. cf a zoning approval ~'" ^*~ ..... :' ..........~ no cation for a ce~ificate of appropriateness shall be acted on until such ~ approv~ has ~en issued The ~::uance ~ ........ ~ ~,~. .......... . ~ o~-,,.. . ~,..~. k~ ~a .... ~ ~.~ ~o.~"~':~.... .... ~* *~ *"~.. .o: ......... ..~ ~.~ a A ceaificate of appropriateness .~ o. .... ..~ ~o~:c:~*~°.. ~..~ shall be issued or denied solely on the basis of the stand.ds established by this chapter. ooo (2) That this ordinance shall become effective immediately upon adoption. oooXa9 1923:66497.1 An Affiliate of Media General CHRSTRRFIRLD VA 23932;0040 IDate P. 0~ Box 85333 Richmond, Virginia 2~93~000'1 ¢04) A~ S~ze t 2/(}R/2{}~4 ] 2 } TA K R N©T~CRTAKR NOTICE THAT THE [/(}ARD O 2.00 627 96 Publisher of THE R~CHMON D T]MES-D~SPATCH This ~s to certify that the attached TAKF, N©TI'CF, TAKR was published by Richmond T~mes-D~s~tch, ~nc. R~chmond~ State of V~rg~n]a, on the f°llow~ng dates: 12/01/2004 12 '08/2004 The first insertion being given .... Newspaper reference: I921181 Sworn to and subscribed before State of Virginia C~ of R~chmond ] ~/01/2004 ~IS IS Y FROM INVOICE. THANK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 15, 2004 Item Number: 17.B. Subject: Public Hearing to Consider the Tax Exemption Request of Community Based Services, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider the tax exemption request of Community Based Services, Inc. Summary of Information: Under Virginia law, real and personal property used by its owner for religious, charitable, patriotic, historical, benevolent, cultural or park and playground purposes may be classified as exempt from taxation by the Board of Supervisors. The authority for classifying properties as exempt was transferred from the General Assembly to localities by a 2002 Constitutional Amendment, which was implemented by the General Assembly in 2003. Community Based Services, Inc., a benevolent, non-profit organization, which assists handicapped people integrate into the community, is a qualifying organization which has recently made a tax exemption request this year. They are seeking the exemption for their personal property located in the County, which consists of two motor vehicles. The motor vehicles are assessed for tax year 2004 at $5,475.00 and would generate $197.10 in personal property tax. The Board is required to consider the following additional information as part of its determination as to whether to grant the exemption requested by Community Based Services, Inc.: Preparer: Steven L. Micas Attachments: Yes [---] No Title: County Attorney 0505(00) :67281.2 000 .40 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 1. Community Based Services, Inc. is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. Community Based Services, Inc. does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of Community Based Services, Inc. is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Community Based Services, Inc. inures to the benefit of any individual; 5. Community Based Services, Inc. provide services for the common good of the public; and 6. Community Based Services, Inc. does not attempt to influence legislation or intervene in any political campaiqn on behalf of any candidate for public office. This information is consistent with Community Based Services, Inc.'s status as a benevolent organization that is eligible for the tax exemption, which it is requesting. In addition, the Board has established its own policy for tax exemption requests which provides as follows: 1. The Board will not consider a real estate tax exemption that exceeds $5,000 annually; 2. The Board will only consider tax exemptions for property actually used for beneficial purpose; 3. The Board will only consider tax exemption requests from organizations that are in compliance with all County laws and regulations, including but not limited to building, tax and zoning codes; and 4. Organizations must submit complete applications to the County by August 1 and tax exemption requests will be considered at a single public hearing. Staff has reviewed Community Based Services, Inc.'s application and it meets all of the criteria set forth in the Board's policy. 0505(00) :67281.2 000141 AN ORDINANCE TO DESIGNATE THE REAL AND PERSONAL PROPERTY OF COMMUNITY BASED SERVICES, INC. TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Community Based Services, Inc. to consider granting it a tax exemption for real and personal property owned by it in Chesterfield County; and WHEREAS, in accordance with Va. Code, {}58.1-3651 the Board has conducted a public heating and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that Community Based Services, Inc. meets the requirement for the real and personal property tax exemption that it has requested by reason of its being a non-profit organization which uses the real and personal property for which it is requesting the exemption for benevolent purposes. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. Community Based Services, Inc. is hereby designated a benevolent organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. Real and personal property located in Chesterfield County owned by Community Based Services, Inc. and used by such organization exclusively for benevolent purposes on a non-profit basis as set forth in Section 1 of this ordinance is hereby determined to be exempt from local taxation. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. o 2005. This real and personal property tax exemption shall be effective as of January 1, 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. 0505:67535.1 Adv~is ing Affi davit (This is not a bill Please pay from P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649~6ooo Code [~scription Size 12'0~'20~4 TAKF. N©TICF, TAKI~ N't:)TICF, THAT THE BOARD iD 200 x 2q_00 2t4.R4 Media Genera) Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NI'OTICF~TA-KE NC} was published by Richmond Times. Dispatch, [nc, in the City of RiChmond, State of Virginia, on the following dates: 12/08/2004 HERE The first insertion being given Newspaper reference: 1923971 Sworn to and subscribed before me th,$ 12/0gt2004 Su State of Virginia C~ of Richmond My Commission expires ~* ~[.~ ~ THis )S NOT A B~LL PL~SE PAY FRO~ IN~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 15, 2004 Item Number: 17.C. Subiect: Hold a Public Hearing to Consider the Receipt and Appropriation of Grant Funds from the United States Department of Homeland Security (DHS), State Homeland Security Grant Program (SHSGP) County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to hold a public hearing to consider the receipt and appropriation of $839,962.12 in noncompetitive grant funds from the United States Department of Homeland Security, State Homeland Security Grant Program. Summary of Information: The United States Department of Homeland Security thru the State Homeland Security Grant Program has awarded a noncompetitive grant to Chesterfield County totaling $839,962.12. The Chesterfield Fire & EMS Department, Office of Emergency Management will be responsible for administering the grant, which will provide funding to purchase terrorism related equipment for public safety personnel. Projects identified in the grant's Initial Strategy Implementation Plan (ISIP) are listed below. No local match funds are required. 2. 3. 4. The purchase of a additional portable radio for special/auxiliary police, The purchase of an emergency generator at the Cosby Road high school Implementation of a countywide weapons of mass destruction (WMD) exercise program, and Institutionalization of the County's preparedness to a WMD program by conducting an all hazards risks assessment and assembling a regional work group to update and implement a terrorism prevention program. Preparer: Paul W. Mauqer Title: Interim Fire Chief Attachments: Yes No # 000 .43 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetinc~ Date: December 151 2004 Budget and Management Comments: This agenda item requests that the Board hold a public hearing to consider the receipt and appropriation of $839,962.12 in noncompetitive federal grant funds from the Department of Homeland Security, State Homeland Security Grant Program. Funds will be used to purchase terrorism related equipment for public safety personnel. No local match is required. The grant ending date is November 30, 2005. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000 .44 Advertising Affidavit {This is not a bill Pi%~ pay from ~vo~) P~ O. Box 85333 Richmond, Virgimia 23293.000i ¢04) ~de l 2/0~/2004 Ad Size FAKE N©TICETAKE NOTICE THAT THF, BOARD O 2.00 x 204. Publisher of THE RIC HMON D TIMES-DISPATCH This is to certify that the attached T/kKR 'N©T~CETAKE NOT[C} HERE 12/08/2004 Newspaper reference: 1938331 Sworn to and subscribed before Notary Public State of Virginia C~y of Richmond THiS IS NOT ~ BILL. P~EASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: December 15, 2004 Item Number: 17.D. Subiect: Public Hearing to Consider Appropriation of Road Cash Proffer Funds for the Happy Hill Road Improvement Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing to appropriate $548,056 ($502,700 in cash proffers and $45,356 in interest earnings) from traffic shed 19 and authorize the County Administrator to proceed with the design, right-of-way acquisition, environmental permits, and advertisement for a construction contract for the Happy Hill Road Improvement Project. Summary oflnformation: Cash proffers and interest earnings for road improvements totaling $628,356 have been collected in traffic shed 19. The majority of these funds, $547,072, have been collected in conjunction with the development of Longmeadow Farms. The proffered condition of rezoning for the Longmeadow Farms property (89SN0444) states that the transportation cash proffer will be used for improvements to Happy Hill Road between Harrowgate Road eastwardly to the Site Access Road, Longmeadow Boulevard. Realignment of a substandard horizontal curve and shoulder widening would improve the roadway. The current estimated cost of the project is $2.5 million. The project will need to be constructed in phases due to limited funding. Cash proffers and interest earnings from traffic shed 19 ($628,356) could be used to complete the design and an initial phase of the project. The Board appropriated $80,300 previously. Appropriation of $548,056 is being requested. The Board is also asked to authorize the County Administrator to enter into the necessary County/VDOT/consultant/contractor, design, right-of-way acquisition, environmental permits, and/or construction agreements, acceptable to the County Attorney, for the project. Preparer: R.J.McCracken Title: Director of Transportation agen 582 Attachments: Yes [-~No 000 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Recommendation: Staff recommends the Board take the following actions: 1) appropriate $548,056 in traffic shed 19 road cash proffers for the Happy Hill Road Improvement Project between Harrowgate Road and Longmeadow Boulevard; and 2) authorize the County Administrator to enter into the necessary county/VDOT/consultant/contractor, design, right-of-way acquisition, environmental permits, and/or construction agreements, acceptable to the County Attorney, for the project. District: Bermuda 000 46 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: December 15, 2004 Budget and Mana.qement Comments: This item requests that the Board of Supervisors hold a public to consider appropriation of $548,056 in cash proffers and interest earnings from Traffic Shed 19 for improvements to Happy Hill Road. The current estimated cost of the project is $2.5 million. Therefore the project will need to be constructed in phases. Cash proffers will be used to complete the design and an initial phase of the project. Interest earnings in the amount of $45,356 combined with cash proffers of $502,700 that have been collected in Traffic Shed 13 are available for appropriation. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000 .47 between Happy Hill Road Improvement Project Harrowgate Road and Longmeadow Boulevard FI 000248 t Date P, O~ Box Richmond, Vi~jinia 2~03.000t Ad Size FAKF, N()TtfCF, TAKF{ Nf)T)CR T'~{AT T'HE~ F~OARD © 2_00 x 224_76 ~edia Genera) Operations, ~nc. P[~bl)sher of THE RiCHmOND T)MES~D)SPATCH This is to certify that the aliached TAKE N©TK~ETA~ E N©T)CF was published bY Richmond Times-Dispatch, )nc. in the City of Richmond, State of V~rg~nia, on the fo~)~win9 dates: 12/08/2004 The first insertion be)n9 given Newspaper reference: SWorn to and s~bscribed beiore 1938340 ) Su State of Virginia C~ Of ~)C~Ond ~y Corem)ss)on expires THiS iS NOT A BILL, PLEASE PAY FROIVI ~NVOICE. T CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: December 15, 2004 Item Number: 17.E. Subiect: Hold a Public Hearing to Consider Appropriation of Road Cash Proffer Funds for the Centralia Road Improvement Project count, s,ra,or's co.-en,s: County Administrator: Board Action Requested: The Board is requested to hold a public hearing to appropriate $1,527,466 from traffic shed 13 and authorize the County Administrator to proceed with the design, right-of-way acquisition, environmental permits, and advertisement for a construction contract for the Centralia Road Improvement Project. Summary oflnformation: Cash proffers for road $1,527,466 have been collected in traffic shed 13. improvements totaling A high number of traffic accidents are occurring on Centralia Road between Salem Church Road and Chalkley Road (see attached accident diagram). The construction of turn lanes and shoulders would help address the accident problems. The current estimated cost of the project is $5.3 million. The project will need to be constructed in phases due to limited funding. Cash proffers from traffic shed 13 could be used to complete the design and an initial phase of the project. The Board is also asked to authorize the County Administrator to enter into the necessary county/VDOT/consultant/contractor, design, right-of-way acquisition, environmental permits and/or construction agreements, acceptable to the County Attorney, for the project. Preparer: R.J.McCracken Attachments: Title: Director of Transportation agen583 No 0001.4 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Recommendation: Staff recommends the Board take the following actions: 1) appropriate $1,527,466 in traffic shed 13 road cash proffers for the Centralia Road Improvement Project between Salem Church Road and Chalkley Road; and 2) authorize the County Administrator to enter into the necessary county/VDOT/consultant/contractor, design, right-of-way acquisition, environmental permits, and/or construction agreements, acceptable to the County Attorney, for the project. District: Bermuda/Dale ooo so CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: December 15, 2004 Budget and Management Comments: This item requests that the Board of Supervisors hold a public to consider appropriation of $1,527,466 in cash proffers from Traffic Shed 13 for improvements to Centralia Road between Salem Church Road and Chalkley Road. The current estimated cost of the project is $5.3 million. Therefore the project will need to be constructed in phases. Cash proffers will be used to complete the design and an initial phase of the project. Sufficient cash proffers have been collected in Shed 13 for this appropriation. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000152 Shed 13 Centralia Road Improvements between Salem Church Rd & Chalkley Rd 00015~. An Affiliate of Media Genera~ Advertising Affidavit (This is not a bill Please pay f~om invoice) P, O. Box: 85333 Richmond, Vi~inie ¢O4) ~2,/0gl2004 Code Description Ad Size 12,/0g ?~304 12.1 TAKE NO'I ff~ETAKF N©TJGF, THAT THE F~OARD O 2 00 X 21.(')0 2146g Media General Operations, linc, Publisher of THE R~CHMOND TI~S,.DISPATCH This is to ceAify that the attached TAKA NOT'~C-F, TA~F, N©T'~C~ was published by R~chmond ~mes-Dis~tch, I~c. in the C~ty o~ RiChmond, State of Virginia, on the following dates: 12/08 '2004 1938345 of Vi rginia CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin9 Date: December 151 2004 Item Number: 17.F. Subject: Public Hearing to Appropriate Funds from FY2004 Results of Operations County Administrator's Comments: /;~/-'~¢__~ ~ ~--~ (:~ ./~/~~'~' ~ ~z. ~/'~/-'c: County Administrator: Board Action Requested: Appropriate $3,077,862 in the FY2005 School Fund from FY2004 Results of Operations after the public hearing. Summary of Information: As presented at the November 23, 2004 meeting, the county ended FY2004 with a $7.5 million increase above the projected ending undesignated fund balance, after adjustments for pending Hurricane Isabel reimbursements. Staff requests approval to appropriate $3,077,862 in the FY2005 School Fund for the following: 1) $48,589 to address a FY2004 year-end shortfall in the Comprehensive Services fund and 2) $3,029,273 for non-recurring items that will be ordered in FY2005 for use in the 2005-2006 school year. Funding is comprised of $23,603 in surplus property tax revenue, $1,247,157 in surplus state sales tax revenue and $1,807,102 in unspent appropriations (including tax relief), totaling $3,077,862. Preparer: Rebecca T. Dickson Title: Director of Budget & Manaqement Attachments: '~ Yes No Aff)))ate of ~ed)a G~era) (This)s )nvoi~) i I~ate P, O, Box 85333 Richmond, ViHinia 23293~0001 Ad Size TAKE \if}T[CETAKR NOTICE THAT THE F~OARD (} 20{} x 26 00 HERE ~edia Genera) Operations, ~nc, Pub)isher of THE RICHMOND T)~ES-D)SPATCH Th~s ~s to ce~ that the a~ached TAK R M'OT~CF, TAK~ NOT~C'F was pub)~shed by R~chmond ~mes-D)s~tch, )nc, )~ the C~ty of Richmond, State of V~rg~n)a, on the fo))ow)ng dates: ,2/08/2004 The f)rst insart~o~ be)~g given .... Newspaper reference: 1938528 Sworn to and subscr)bed before Notary Pub))c $~ State of V)rginia C~ of Richmond ~y Commission expires ) TH)S )S NOT A B)LL, PLEASE PAY FRO~ )NVO)CE. THANK Y~ -- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 15, 2004 Item Number: 17.G. Subiect: Public Hearing to Consider Amending Background Check Policy for Coaches of Co-Sponsored Youth Athletic Leagues County Administrator,s Comments= ~~" //~/~z~ ~.~/0~/~ ~~ County Administrator: ~ Board Action Requested: Consider amending the background check policy for coaches of co-sponsored youth athletic leagues. Summary of Information: At the November 10, 2004 meeting the Board requested that a public hearing be held to consider changes to the ~barrier crimes" contained in the criminal background check policy for coaches of co-sponsored organizations. Specifically, the Board directed staff and the Parks & Recreation Advisory Committee (~PRAC") to consider changes to how drug-related offenses are treated under the policy. Currently, any felony conviction relating to distribution or possession of drugs occurring within 5 years of the date of application to coach is an absolute bar to coaching. Older convictions are considered on a case-by-case basis by the committee established to review the results of background checks. Felony drug offenses within 5 years are among the more than 30 crimes that are barrier crimes under the existing policy. Other barrier crimes fall generally in the categories of crimes of violence against people, crimes of violence against property, crimes involving morals and decency, and crimes against children. All other crimes are reviewed on a case-by-case basis by the review committee. For those convictions that are not for barrier crimes, the committee considers, among other factors, the nature and character of the past conduct, the length of time since the offending conduct, and rehabilitation of the individual, if applicable in determining whether to allow the applicant to coach. Preparer: Michael S. Golden Attachments: [-~ Yes Title: Director, Parks & Recreation 0623:67589.1 No 000155 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The PRAC met on December 2 and voted to recommend that the Board amend the policy to change the current 5-year limitation on drug related felonies to 8 years. PRAC recommends that felony convictions for distribution or possession of drugs occurring within 8 years of application be an absolute bar to coaching, while other drug related convictions continue to be reviewed on a case-by-case basis. The County's background check review committee, however, recommends amending the existing policy to make any felony conviction related to drug distribution a barrier crime regardless of when the conviction occurred. The committee recommends that felony possession remain a barrier crime only when the conviction occurred within 5 years. The committee suggests that all other drug related convictions continue to be reviewed on a case-by-case basis. 0623: 67589.1 000 .56 An Affiliate of Media General Advertisin[~ Affidavit (This ~s r~t a bHI~ Pleam pay frets invo]~) P. O~ Bo× 85333 Richmond, Virginia 23293.0001 (8o4) Ad Size FAKE N©T[CRTAKENOT/CE THAT ]'HF ROAR[) O 2.00 x l~;.O0 ] 1~4.44 Media Genera{ Operat{ons, ~nc. Publisher of THE R~C HMO N D T~M~S-D~SPATCH This is to certify that the a~ached TAK'F NoTIC~TAKE NOTICf was published by RiChmOnd ~mes-Dis~tch, inc. in the Ci~ of R~ch~ond, State of Vkg~n~a, on the foH~w}ng dates: 12/08/2004 The first insertion beinO given .... News~ per refere ncc: 1931345 Sworn to and subscribed before me this _ _ ] 2/08/2004 State of Virginia C~y o~ Richmond My Commission expires SI THIS IS NOT A BILL, PL FROM INVOICE. THA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 17.H. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of Lot 18, Plan of Avon Estates County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of Lot 18, Plan of Avon Estates, as shown on the attached plat. Summary of Information: The Harway Group, LLC, has submitted an application requesting the vacation of a portion of Lot 18, Plan of Avon Estates. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Mana,qer Attachments: '~No VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF LOT 18, PLAN OF AVON ESTATES M~DLOZHtAN 'i'PKE- ~US'Y ST GROVE- pARK C'~ BUS~NF_.S-~ SOUTHLAKE~9 N Chesterfield County Department of Utilities 1 bcl eq~al~ ~n/eet 1 TIMN'ON.S GRO:UP ""~ Advert is i ~g Affi davi~ (This is not a bill Ple~ Pay from P.O. Bo× 85333 Richmond, Virginia 23293.0001 (804) 12 VA 23fi82 ~ 2108t2004 12~ TAK'~ N©TI'CETHAT ON DECF, MRF, R 15 2004 AT 7 2.00 x 15.00 Media General Operations, ATTACH THE R~CH~ON D T~,'~ES-'D~SPATCH This is to cert~ that the at~ached TAKA N©TlrCF. T~AT ©N was published ~y Richmond Times-D~spatch, ~nc. in the City R~Chmond, State of V~rginia, on the following dates: 12/01/2004 12/08/2004 12/fH/200~ HERE Su CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 17.1. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of Lot 1, Snead - Curtis Addition County Administrator's Comments: /(~c~,,~,~-~ c[ ~~~'~ County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of Lot 1, Snead - Curtis Addition, as shown on the attached plat. Summa~ of Information: Ronald J. Rost has submitted an application requesting the vacation of a portion of Lot 1, Snead - Curtis Addition. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: 000160 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF LOT 1, SNEAD CURTIS ADDITION SUBDIVISION ~T 7 ST _ W Chesterfield County Department of Utilities I lick eq~a~ ~16~ ~et O00161 OWNER: RONALD J. ROST DB 5708 PG 546 PIN No, 787-655-6655-00000 ADDRESS: 4625 W. HUNDRED RD. IMPROVEMENTS NOT SHOWN R-25.40' L,,55.92' DELTA=76'50'50" T=20.05' CH=51.46' CH BRG=-N11'55'17'E APPROX. LOCATION OF VARIABLE WIDTH UTILITY EASEMENT FOR VEPCO ,lc Carp TELEPHONE CO. DB 1054 PG 178 N6,.T 15'57' E 6.00' REFERENCE TO A PLAT BY BALZER AND ASSOCIATES, INC. DATED APRIL 22, 2004. NO FIELD SURVEY PERFORMED AT THIS TIME LOT 1 0.257 ACS. SNEAD-CURTIS ADDITION PB 5 PG 179 LOCATION OF VARIABLE WIDTH UTIUIY EASEMENT FOR VEPCO & Carp TELEPHONE CO. OB 1054 PG 178 · S6,:T05'58" W 85.60' ~ AS VACA1Td) 40' 0RNN. ac UTIL ESM'T. 90.47' 11787626.466 5653525.509 11787740.8,14 N/F BATrLE DB 11~ PG 157 PIN No. 787-653-7945-00000 COMPILED PLAT OF PART OF LOT I AND A PORTION OF HERNDON STREET (AS VACATED) SNEAD-CURTIS ADDITION TO BE VACATED LOCATED IN THE BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SCALE 1" - 50" ~., ~, .' 4221 BONNIE BANK ROAD .RICHMOND VIRGINIA JN 6750 804.-271-8058 REV.: 10-06-04 DATE: 09-22-04 FILE: CHM-650~, An Affiliate of A iedia General Advertis ing Affidavit (This is not a bill. Piea~ pay from i~voi~) P.O. Bo× 85333 Richmond, Virginia 23293s000i (8O4) CI4~'R~qTF. RFlt iD CO RIGHT VgAY fiTl C~ W K~At~ ISR ROAD VA 2~g37 Ad Size 2t©8/2004 TAK~ N©T~CRTH'AT ON DRCRMF~RR ~ 5 2004 AT 7 285_24 ATTACH Media General Operations. inc. Publisher of THE RICHMOND TIMES~DISPATCH This ~s to certify that the attached TAKF, NC)TlC?THAT ON was published by R~chmond T~mes-D~s~tCh, ]nc~ ~n the C~ of R]ch~ond~ State of Virginia, o~ the f°]l~w]ng dates: DF.( 12/01/2004 12/08/2004 The first insertion being given .... Newspa~r reference: 1934339 Sworn to and subscribed before ~ate of Vkg~n~a City of R~chmond My C°mm~sSion expires 12/0112004 PubliC CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 1004 Item Number: 17.J. Subject: PUB~,~¢ HEARING: Ordinance to Vacate Two Twenty-Foot Alleys in Bon Air County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a 20' alley within Block 3, and a 20' alley within Block 14, Bon Air, as shown on the attached map. Summary of Information: Elizabeth G. Hodgins has submitted an application requesting the vacation of a 20' alley within Block 3, and a 20' alley within Block 14, Bon Air. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: Ycs ']No VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE TWO TWENTY FOOT ALLEYS IN BON AIR MILL DEVM 000164 Chesterfield County Department of Utilities 1 liok eqgal; ~1657 met An Affiliate of ~ledia Genera] Advertisintt Affidavit (This is not a bill P~e~ pay from 'RTGHT O~ WAY DEPT ~710 'W KR A[ ~SR ROAD C-HESTRR}qE.I ~ VA P, O, [30× 85333 Richmend~ Vir[~inia ¢O4) 22 1210812004 Ad Size TAKF, NOTtCETHAT (-}N DRCEMg'F.R 15 2004 AT '7 2 00 x 14_00 285_24 AD HERE Media Ge~erat Operations, THE RICHMOND TIMES-DISPATCH This is to ceAify that lhe attached TAKE Nf)Tff;ETHAT ON DE( R~ch~°nd, S~me of V~rB~n~a, on the fo~l~w~ da~es: 12/01/2004 12/08/2004 The first insertion bein9 given Newspa ~ r reference: 1934342 Sworn to and subscribed before me th~s _ ~ / Stale of Vkginia City of a~cNmond 12101/2(}04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 17.K. Subiect: PUBLIC HEARING: Ordinance to Vacate Open Space Within Old Creek West, Section 6 County Administrator's Comments: ~. Ct~./P~rJ County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate 1.467 acres of open space within Old Creek West, Section 6, as shown on the attached plat. Summary of Information: Gillsgate, L.L.C. has submitted an application requesting the vacation of 1.467 acres of open space within Old Creek West, Section 6. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana,qer Attachments: --]No VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE OPEN SPACE WITHIN OLD CREEK WEST, SECTION 6 CT 1. BEECHTREE CT 2. BRIDGET CT 3.BELCOURSE RD Chesterfield County {)epar[ment of Utilities 0-00167 An Affiliate of ~dedia Genera~ Advertising Affidavit (This is Hot a bill. P~ea~ pay from invoice) VA 23832 P. O~ Box 85333 Richmond, Virginia 232934:001 (804) 12/0fi/2004 } 21 Ad Size TAKE N('}T}~CRTHAT ©N DRCRMRER 15 2004 AT 7 2_0{} x 1%00 ATTACH HERE Publisher of THE RIC HMON D T~MES- D~SPATCH This is to certify that the attached TAK~ NOTlrCRTHAT Was punished ~y RichmOnd Times. DisPatch, Richmond, Stme of V~rginia, on the foll~w~ng dates: ' 12/01/2004 12/08/2004 The first insertion being given Newspe per reference: 1934345 Sworn to and subscribed before 12101 Su CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 15, 2004 Item Number: Subject: Assignment of Real Estate Purchase Agreement for the "Sears" Cloverleaf Mall County Administrator's Comments: County Administrator: Property at Board Action Requested: The Board is requested to take the following actions: 1. Approve and authorize the County Administrator to execute the assignment agreement with Chesapeake Realty Ventures LLC and the Industrial Development Authority ("IDA") providing for the purchase by the IDA of 15 acres at Cloverleaf Mall, commonly referred to as the Sears property. 2. Approve the use of $3,125,000 by the IDA from the existing $10,000,000 line of credit to acquire the Sears property for the payment to acquire the Real Estate Purchase Agreement. Summary of Information: In October 2004, the Board approved a number of financial agreements in which the Industrial Development Authority and the County acquired real estate interests in a portion of Cloverleaf Mall in order to facilitate the redevelopment and revitalization of the Cloverleaf Mall area. Those decisions in October created a $10,000,000 line of credit, which has been used, in part, to purchase a portion of the mall. It was anticipated that funds remaining in the line of credit would be used to purchase the 15 acres within the mall, commonly referred to as the Sears and Tire America property. "Additional property adjacent or nearby to these parcels may be acquired in Preparer:Steven L. Micas Title: County A~ornev 0800(23):67692.1 Attachments: --~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 order to assemble a financially feasible and desirable land tract for redevelopment." (October 13, 2004 agenda item). The 15 acres represents the last acreage that is necessary to design a comprehensive redevelopment scheme for the mall area. Chesapeake Realty Ventures, LLC worked preliminarily with County staff in the early stages of creating the Cloverleaf Mall redevelopment opportunity. The County is now negotiating with an alternative master redeveloper for the site. Some months ago, Chesapeake Realty Ventures acquired a contract to purchase the Sears property for $2,800,000 and is willing to assign that real estate purchase agreement and release any claims that it may have against the County and the IDA for $325,000. It is anticipated that with approval by the IDA, and completion of the County's normal "due diligence" review of the Sears property, that the County would "close" the sale of the Sears property by December 27, 2004. Preliminary conversations with the likely master developer indicate that after the site is rezoned the developer will purchase the Sears tract for the County's purchase price. The Board is requested to take the following actions: 1. Approve and authorize the County Administrator to execute the assignment agreement with Chesapeake Realty Ventures LLC and the IDA providing for the purchase by the County of 15 acres at Cloverleaf Mall, commonly referred to as the Sears property. 2. Approve the use of $3,125,000 by the IDA from the existing $10,000,000 line of credit to acquire the Sears property for the payment to acquire the Real Estate Purchase Agreement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 15, 2004 Item Number: 19. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Motion of adjournment and notice of a regularly scheduled meeting to be held on January 12, 2005 at 4:00 p.m. Preparer: Lisa H. Elko Attachments: ~ Yes Title: NO Clerk to the Board 000~69