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12-15-2004 Board SummaryBoard of Supervisors Kelly E. Miller Edward B. Barber Remry Bush Hunrphrey R. M. "Dickie" Khrg, Jr. Arthur S. Warren County Administrator Lane B. Ranrsey Summary of Actions Taken by the Board on December 15, 2004 3:30 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS o Members of the 2004 Bond Referendum team were recognized for their tireless efforts towards the overwhelming passage of the bond referendum on November 2, 2004. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolutions recognizing Mr. Thomas M. Deadmore, Mr. Harry E. Colestock, III and Mr. Dean A. Lynch for their service on the Chesterfield Community Services Board. Recognition of Chesterfield County Employees of the Year. DEFERRED ITEMS Adopted Amendments to the county policy regarding criminal background checks for coaches of co-sponsored groups to require national checks. APPOINTMENTS Approved Approved Approved Approved Reappointment of Mr. Craig Bryant and Mr. Lane Ramsey to serve on the Appomattox River Water Authority Board. Reappointment of Ms. Carol Granger to serve on the Disability Services Board. Appointment of Ms. Tabitha Ballard to serve on the Youth Services Citizen Board. Appointment of Mr. Lloyd Lenhart to serve on the Industrial Development Authority. Approved Approved Approved Approved Reappointment of Ms. Beverly Perdue Jennings to serve on the Arts and Cultural Funding Consortium. Appointment/reappointment of Mr. Michael Murphy, Mr. Donald Armstrong, Mr. Arthur Rubin, Mr. William Riggleman and Mr. Richard Nunnally to serve on the Solid Waste Advisory Committee. Appointment of Ms. Ruth P. Roberts, Mr. James G. Lumpkin and Ms. Nancy B. Briggs to serve on the Chesterfield Community Services Board. Appointment of Mr. Stuart Jones, Mr. Steven Linberg, Mr. Rudy Horak, Mr. Donnie Woodcock, Mr. Ray Payne and Mr. Bruce Moseley to serve on the Agricultural Committee. STREETLIGHT INSTALLATION COSTS Approved Streetlight installation costs for streetlights in the Rayon Park and Creek Meadow Subdivisions. CONSENT ITEMS Adopted Adopted Adopted Adopted Adopted Resolution recognizing Firefighter John D. Faison, Chesterfield County Fire and Emergency Medical Services Department, upon his retirement. Resolution recognizing Lieutenant Jeffrey A. Howe, Chesterfield County Fire and Emergency Medical Services Department, upon his retirement. Resolution recognizing Mr. Michael Andrew Faison upon attaining the rank of Eagle Scout. Resolution supporting the maintenance dredging of the Appomattox River. Resolution relating to agreements for acquisition of real property for economic development and other public purposes and appropriation of funds. Adopted Resolution recognizing Ms. Anna Margaret Yoke upon attaining the Gold Award. Approved Authorized the County Administrator to execute a contract for construction of a new soccer field at the Harry G. Daniel Park. 2 Approved State road acceptance of roads in Windy Creek, Section A; Hampton Park, Section 18; Second Branch, Section 4; Summer Lake, Section 2; and Summer Lake, Section 3. Approved Award of contract to New Millenia LLC for consulting services for the new integrated financial and human resources/payroll information system. Approved Award of contract to Daniel and Company, Incorporated for the construction of the Police evidence and property storage building. Approved Request to quitclaim portions of a 16-foot and 20-foot drainage easement (public) and a 16-foot water easement across the property of Lee Scott, Managing Trustee for Sam's Real Estate Business Trust. Approved Request to quitclaim portions of 16-foot water easements, a 16-foot sewer easement, a variable width drainage easement and a variable width Virginia Department of Transportation sight distance easement across the property of Lee Scott, Managing Trustee for Wal-Mart Real Estate Business Trust. Approved Request to quitclaim a 16-foot and variable width water easement, a 20-foot storm water management system/best management practice access easement and a storm water management/best management practice easement across the property of Irene W. Carnes and Joseph E. Jackson. Approved Request from Kamran and Ana Raika for permission for a gravel dust and mulch ramp to encroach within a variable width drainage easement (private) and a variable width storm water management system/best management practice easement across Lot 4, Waterviews At The Reservoir. Approved Request from Kin Yan Wong and Rong Sheng Huang for permission for an existing fence to encroach within a 20-foot sewer and water easement, an eight-foot easement, a variable width sewer and water easement and a storm water management system/best management practice easement across Lot 13, Meadowbrook Farm, Section F. Approved Request from Centralia Leasing, LLC for permission to install a private sewer service within a private easement to serve property on Celebration Avenue. Approved Request from Dudley C. and Jeannie W. Duncan for permission for an existing private drainage pipe to encroach within a variable width drainage easement (private) across Lot 1, Waterviews At The Reservoir. Approved Request from Bachir and Ghada Jamil for permission for a driveway and masonry columns to encroach within a 50-foot county unimproved right of way. Approved Conveyance of an easement to Virginia Electric and Power Company for underground cable to serve the new addition to Greenfield Elementary School. Approved Designation of right of way and Virginia Department of Transportation slope and drainage easements for the new Cosby Road High School. Approved Transfer of District Improvement Funds from the Clover Hill District Improvement Fund to the Chesterfield County Department of Environmental Engineering for storm damage restoration at the county-owned pond called Lake George. Approved Transfer of funds for Route 360 widening (Swift Creek - Winterpock Road) and Route 10 widening (I-95 - Ware Bottom Spring Road) bond referendum projects; and appropriation of cash proffers for Route 10 widening. Approved Transfer of Funds for the Route 360 westbound widening project. Approved Public hearing date of January 12, 2005 to consider the receipt and appropriation of grant funds from the Federal Emergency Management Agency through the Hazard Mitigation Grant Program. Approved Acceptance of open space easements. Approved Acceptance of a 60-foot right of way for access to Eppington. ADDED BY UNANIMOUS CONSENT Adopted Resolution recognizing Ms. Rosa Kearns-Smith, Chesterfield County Public Library, upon her retirement. 4 REPORTS Accepted Report on Developer Water and Sewer Contracts; a Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases; and a Report on Roads Accepted into the State Secondary System. CLOSED SESSION A Closed Session was held pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific employee of the county, and pursuant to Section 2.2-3711(A)(3), to discuss with legal counsel the acquisition of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Approved Purchase of two parcels of land for Genito Road High School. 7:00 P.M. SESSION Pastor Murray Davis, Emmaus Community Church gave the invocation. Eagle Scout Jonathan Yoke led the Pledge of Allegiance. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolutions recognizing Mr. Jonathan Yoke, Mr. Matthew Deane and Mr. John Hughes III upon attaining the rank of Eagle Scout. Added by unanimous consent and Adopted Resolution recognizing Ms. Meredith Bonny for outstanding media coverage of Chesterfield County. REQUESTS FOR MOBILE HOME PERMITS AND REZONINGS 04SN0273 Deferred until March 9, 2005 In Dale Magisterial District, request of Kahn Properties South LLC for amendment to Conditional Use Planned Development (Case 97SN0165) relative to access on 3.0 acres located in the northeast of Iron Bridge and Centralia Roads. Tax IDs 772-661-8240 and 773- 661-0235 (Sheet 25). 04SN0269 Approved with proffered conditions 04SN0314 Approved with proffered conditions 04SN0319 Approved with proffered conditions 04SN0326 Approved with proffered conditions 04SN0329 Approved with proffered conditions In Clover Hill Magisterial District, request of Star LLC for rezoning from Agricultural (A) and Residential (R-7) to Residential (R-12) of 28.4 acres and from Agricultural (A) to Residential (R-15) of 52.1 acres located on the east line of Claypoint Road across from Misty Spring Drive, the west line of Alberta Road approximately 295 feet south of Carol Anne Road and at the southern terminus of Parrish Creek Lane. Tax IDs 742-675-9499, 743-675-1820 and 744-676- 3373 (Sheet 16). In Bermuda Magisterial District, request of Tascon Group, Inc. for rezoning from Neighborhood Business (C-2), Corporate Office (O- 2) and Residential Townhouse (R-TH) to Multifamily Residential (R-MF) with Conditional Use Planned Development to permit exceptions to Ordinance requirements on 51.8 acres located in the northeast quadrant of the intersection of Iron Bridge and Chalkley Roads. Tax IDs 779-654-Part of 8243; 780-653-Part of 6032 and 7185; 780-654-Part of 0614 and 8207; 781-652-5796; 781-653- 0770, 7245 and 9416; and 782-653-0241 (Sheet 26). In Clover Hill Magisterial District, request of R. C. Wheeler Construction for rezoning from Agricultural (A) to Residential (R- 12) of 6.8 acres located on the west line of South Providence Road, north of Scottingham Drive. Tax IDs 758-702-2534 and 7625 (Sheet 7). In Bermuda Magisterial District, request of River Forest Development Company, LLC for rezoning from Multifamily Residential (R-MF) and Light Industrial (I-l) to Multifamily Residential (R-MF) with Conditional Use Planned Development to permit exceptions to Ordinance requirements on 23.8 acres located on the north line of Carver Heights Drive, west of West Booker Boulevard. Tax IDs 778-651-6195, 779-651-4095 and 779-652- 8201 (Sheet 26). In Bermuda Magisterial District, request of Kathryn C. Fratarcangelo, Et A1 for rezoning from Community Business (C-3) to Agricultural (A) with Conditional Use to permit Community Business (C-3) uses, plus display sheds, garages, carports and house sales, including "shell" houses sales, a General Business (C-5) use and Conditional Use Planned Development to allow setback exception on 0.6 acre fronting the east line of Jefferson Davis Highway, north of Melba Street. Tax ID 795-664-8967 (Sheet 26). 05SN0104 Approved with one condition and proffered conditions 05SN0110 Approved with proffered conditions 05SN0114 Approved with one proffered condition 05SN0177 Approved with conditions 05SR0179 Approved with conditions In Matoaca Magisterial District, request of Commercial Land Development for rezoning from Agricultural (A) and General Business (C-5) to Community Business (C-3) with Conditional Use Planned Development to permit exceptions to Ordinance requirements on 1.5 acres located on the north line of Hull Street Road, east of Cosby Road. Tax IDs 718-671-3035 and 4837 (Sheet 15). In Matoaca Magisterial District, request of Glenn M. Hill for rezoning from Agricultural (A) to Residential (R-12) of 10.7 acres located off the northern terminus of Point Landing Court, northeast of Hill Creek Drive. Tax ID 740-671-1072 (Sheet 16). In Dale Magisterial District, request of Hull Street Road LLC for amendment to Condition 1 of Zoning Case 02SN0281 to permit warehouse use within 200 feet of Hull Street Road on 13.4 acres located on the south line of Hull Street Road and better known as 10705 Hull Street Road. Tax ID 746-684-6733 (Sheet 10). In Bermuda Magisterial District, request of Gideon M. Elliott for a Manufactured Home Permit to park a manufactured home in a Residential (R-7) District on 0.47 acre located at 2523 Dwight Avenue. Tax ID 792-676-4351 (Sheet 18). In Bermuda Magisterial District, request of Raymond A. Link for renewal of Manufactured Home Permit 97SR0122 to park a manufactured home in a Residential (R-7) District on 0.430 acre known as 2679 Drewry's Bluff Road. Tax ID 789-680-8239 (Sheet 18). PUBLIC HEARINGS Adopted Amendments to the Zoning Ordinance to clarify the process for obtaining a certificate of appropriateness for a designated county historic landmark. Approved Tax exemption request of Community Based Services, Incorporated. Approved Receipt and appropriation of grant funds from the United States Department of Homeland Security to purchase terrorism related equipment for public safety personnel. Approved Appropriation of road cash proffer funds for the Happy Hill Road Improvement Project. Approved Appropriation of road cash proffer funds for the Centralia Road Improvement Project. Approved Appropriation of funds from FY2004 Results of Operations. Adopted Amendments to the Background Check Policy for coaches of co- sponsored youth athletic leagues relating to barrier crimes. Adopted Ordinance to vacate a portion of Lot 18 within Plan of Avon Estates Subdivision. Adopted Ordinance to vacate a portion of Lot 1 within Snead - Curtis Addition. Adopted Ordinance to vacate two 20-foot alleys in Bon Air. Adopted Ordinance to vacate open space within Old Creek West, Section 6. CLOSED SESSION A Closed Session was held pursuant to Section 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss with legal counsel the acquisition of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Added by Unanimous Consent following the Closed Session and approved Assignment of real estate purchase agreement for the "Sears" property at Cloverleaf Mall. The meeting adjourned at 8:35 p.m. until January 12, 2005 at 4:00 p.m. for the next regularly scheduled meeting in the Public Meeting Room.