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12/20/00 Board BitsBoard of Supervisors Arfl~ur S. ~Narren Renny Bush Humphrey Edward B. Barber Jack McHale Kelly E. Miller County Administrator Lane B. Ramsey Summary of Actions Taken by the Board on December 20, 2000 1:00 P.M. SESSION The Board members and School Board members held a joint reception honoring Senator-Elect George Allen and Congressman-Elect Eric Cantor. Approved Resolution recognizing Senator-Elect George Allen. Approved Resolution recognizing Congressman-Elect Eric I. Cantor. 1:30 P.M. SESSION The Board members and School Board members held a joint meeting. Dr. Billy Cannaday, Superintendent of Schools, presented a summary of implications of the revisions of the Standards of Accreditation (SOA), as well as the County's response to the new accrediting standards and graduation requirements. 3:30 P.M. SESSION The minutes of the November 21, 2000 regular meeting were approved. COUNTY ADMINISTRATOR'S COMMENTS Dr. Betty Hunter-Clapp presented a trophy to Mr. Warren as a member of the winning Canoe Relay Race Team at "Reservoir Day 2000." RESOLUTIONS AND SPECIAL RECOGNITIONS Approved Resolution recognizing Dr. Betty Hunter-Clapp, Co-Chairperson, Hands- Across the Lake. Approved Resolution recognizing Mr. Jon E. Storey, Parks and Recreation Department, upon his retirement. Approved Resolution recognizing Capital One as the 2000 Large Business Recipient of the Chesterfield County Business Appreciation Award. The following department Employees of the Year for 2000 were recognized: Ms. Sharyl Adams, Youth Services Department; Ms. Sherry Ariail, Internal Audit Department; Ms. Belinda Ashmore, Real Estate Assessor's Office; Ms. Courtney Battista, Utilities Department; Ms. Cecelia F. Bowers, Health Department; Mr. John Boyes, Environmental Engineering Department; Ms. Kristi Brittle, Accounting Department; Ms. Donna Burton, Treasurer's Office; Ms. Elizabeth Cooper, Parks and Recreation Department; Ms. Kristi Crews, Human Resource Management Department; Ms. Sue Danielson, Purchasing Department; Ms. Teresa Davis, Planning Department; Ms. Sandra Draper, Mental Health, Mental Retardation, Substance Abuse; Mr. Richard Edinger, Fire Department; Ms. Deborah Eggleston, Risk Management Department; Ms. Lisa Elko, Clerk to the Board of Supervisors Office; Ms. Amy Hammond, Emergency Communications Center; Ms. Kelli Jones, Information System Technology Department; Ms. Sheree L. Kendall, Police Department; Ms. Beverly Minetree, County Attorney's Office; Ms. Margaret L. Kuhn, Libraries; Ms. Emily Moser, Extension Office; Ms. Melissa McCollum, Commissioner of Revenue's Office; Ms. Joan Norfleet, Social Services Department; Ms. Becky Summers, Building Inspection; Mr. Elliott Thweatt, General Services Radio Shop; Ms. Tammi Tomlinson, Budget and Management; Ms. Julia Wallenberg, Sheriff' s Office; and Ms. Kimberly Chewning-McCarthy, Youth Group Home. WORK SESSIONS Mr. Stylian Parthemos, Senior Assistant County Attorney, presented an overview of the 2001 redistricting schedule and reviewed basic legal rules and goals for redistricting. Mr. Bill Hanley, Demographer with the County's Planning Department, provided information relative to population data that the County will receive from the Census Bureau. Mr. Larry Haake, County Registrar, provided information relative to the number of registered voters in the County, the number of voting precincts and the cost of opening new precincts. He also provided information relative to the voting process at County precincts. NEW BUSINESS APPOINTMENTS Approved Reappointment of Mr. Craig Bryant and Mr. Lane Ramsey to the Appomattox River Water Authority Board. Approved Reappointment of Mr. Francis Pitaro to the Citizen Advisory Committee for the Central Virginia Waste Management Authority. Approved Approved Approved Approved Approved Approved Approved Reappointment of Mr. William H. Howell, Mrs. Marcia Rygh Phillips, Mr. Robert Dunn, Mr. James J. L. Stegmaier (Alternate), Mr. Raymond F. McGowan (Alternate) and Mr. Howard A. Heltman (Alternate) to the Board of Directors for the Central Virginia Waste Management Authority. Appointment of Ms. Leslie Wyatt to the Youth Services Citizen Board. Reappointment of Ms. Chris Zitzow to the Personnel Appeals Board. Appointment/reappointment of Ms. Janice Johnson, Ms. Anne McKenney, Ms. Judy Rossi, Reverend Donna Mott, Ms. Alice Magee, Ms. Katherine Halberg, Ms. Margaret Conner and Reverend Clarence Martin to the Disability Services Board. Appointment of Ms. Susan Stuller to the Capital Region Arts and Cultural Consortium. Appointment of Mr. Ron Maxey to the Parks and Recreation Advisory Commission. Appointment/reappointment of Mrs. Susan Kalanges, Ms. Maria Brown and Ms. Virous Jones to the Chesterfield Community Services Board. STREETLIGHT INSTALLATION APPROVALS Approved Approved Streetlight for Clearview Drive and Oregon Creek Drive (Meadow Creek Subdivision). Streetlight for Genito Road and Hunters Landing Drive (Hunters Landing Subdivision). CONSENT ITEMS Approved Resolution recognizing Assistant Fire Marshal Donald E. Hollett, Fire and Emergency Services Department, upon his retirement. Approved Public hearing date of January 10, 2001 to revise FY01 School Board Operating Fund appropriations. Approved Public hearing date of January 10, 2001 to consider adoption of the Southern Jefferson Davis Corridor Plan. Approved Revised holiday schedule for County employees. Approved Referral to the Planning Commission of an Ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Sections 15-91, 15-92, 15-96, 15-97, 15-98, 15-102; by adding and enacting Section 15-99.1; and by repealing Sections 15-100 and 15-101, relating to massage clinics. Approved State road acceptance of roads in Camelot Forest, Five Forks Village, Phase III, Hollymeade, Section A, Ashbrook, Section 10 and Hampton Park, Section 2. Approved Changes in Secondary System of State Highways; Michaux Creek, Sections B and F. Approved Request to Quitclaim a Sixteen Foot Drainage Easement at Proposed Whitestone, Section 4. Approved Designation of Right of Way for Improvements to Chester Road, West Hundred Road and Dale Lane. Approved Conveyance of Easement to Virginia Electric and Power Company to Provide Power for the New Matoaca High School. Approved Acceptance of parcel of land for improvements to Genito and Woolridge Roads from A. C. Via. Approved Acceptance of parcel of land for improvements to Genito Road from Lenora W. Smith. Approved Acceptance of parcel of land for improvements to Genito Road from Kenneth E. Allen and Debra S. Allen. Approved Acceptance of parcel of land for improvements to Genito Road from Reservoir Development Corporation. Approved Acceptance of two parcels of land for improvements to Genito Road from Reservoir Development Corporation and Reservoir Land Associates. Approved Acceptance of parcel of land extending west from Coalfield Road from GC Real Estate Corporation. Approved Acceptance of parcel of land along the west right of way line of Coalfield Road from Bon Secours-Richmond Health System. Approved Acceptance of parcel of land along the east right of way line of Salem Church Road from Roger Lee Barlow and Pricilla F. Barlow. Approved Acceptance of parcel of land along the west right of way line of Old Stage Road from Tidewater Fibre I! Corporation. Approved Acceptance of parcel of land along the west right of way line of Old Stage Road from Rudy Sparkman, Jr. Approved Acceptance of two parcels of land along the north right of way line of Hull Street Road from the Trustees of Tomahawk Baptist Church. Approved Acceptance of parcel of land for the extension of Family Lane from Douglas R. Sowers. Approved Utility contract for St. Gabriel Church on Bethia Road. Approved Contract with Virginia Department of Conservation and Recreation for construction of floating docks at Dutch Gap Conservation Area. Approved Request from Robert D. Bolick and Vicki D. Bolick to install a private water service within a private easement to serve property at 630 Enon Church Road. Approved Request from Barney McLaughlin and Martha M. McLaughlin to install a private water service within a private easement to serve property at 14856 Perch Point Road. Approved Request from Barney McLaughlin and Martha M. McLaughlin to install a private water service within a private easement to serve property at 14850 Perch Point Road. Approved Request from Rosa Graham to install a private water service within a County right of way to serve property at 1335 Railroad Avenue. Approved Transfer of District Improvement Funds from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase materials to build a press box at Ironbridge Park. Approved Transfer of District Improvement Funds from the Clover Hill, Dale, Matoaca and Midlothian District Improvement Funds to the Fire Department for the Firefighter Combat Challenge. Approved Transfer of District Improvement Funds from the Midlothian District Improvement Fund to the School Board to purchase radio equipment for James River High School. Approved Transfer of District Improvement Funds from the Bermuda, Clover Hill, Dale, Matoaca and Midlothian District Improvement Funds to the Parks and Recreation Department for the James River Parade of Lights event. Approved Rescheduling of public hearing for the BMP maintenance from January 10, 2001 to the Board's second meeting in February 2001. Approved Appropriation of funds to ISTEA VII Grant for Virginia Civil War Trails. REPORTS Accepted Report on Developer Water and Sewer Contracts; Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases; and Report of Roads Accepted into the State Secondary System. CLOSED SESSION A closed session was held pursuant to Section 2.1-344.A. 1, Code of Virginia, 1950, as amended, relating to the performance of a specific appointee of the Board. 7:00 P.M. SESSION Reverend Ronald Briggs, Associate Minister of Bethesda Full Gospel Baptist Church, gave the invocation. Fire Chief Steve Elswick led the pledge of allegiance. RESOLUTIONS AND SPECIAL RECOGNITIONS The following students were recognized as winners in the essay contest sponsored by the County and the Asian-American Society of Central Virginia as a part of the Asian-American celebration in May 2000: Jessica Childress, Midlothian High School; Carrington Lee, Saint Catherine's School; Jessica Drennon, Pocahontas Middle School; Rachel Owens, Bailey Bridge Middle School; Srinit Sathya, Tuckahoe Middle School; and Sweta Shah, Marguerite Christian Elementary School. Approved Resolution recognizing the 75th Anniversary of Crump's Family Store. Approved Resolution recognizing the Forestdale Community Association for their dedication to the Chesterfield-Colonial Heights Christmas Mother Program. Approved Resolution recognizing Battalion Chief David L. Palumbo, Fire and Emergency Medical Services Department, upon his retirement. MOBILE HOME PERMITS AND REZONING ON THE CONSENT AGENDA (PUBLIC HEARINGS) 00SN0264 De~rred until January24, 2001 In Dale Magisterial District, request of Roslyn Partners L.C. for rezoning and amendment of zoning district map from Agricultural (A) to Residential (R-12) of 19.3 acres fronting approximately 1,010 feet on the west line of Newbys Bridge Road, approximately 740 feet north of Jacobs Road, Tax ID 759-683-1162. 00SN0266 De~rred until January24, 2001 In Dale Magisterial District, request of James Baker for rezoning and amendment of zoning district map from Agricultural (A) to Residential (R- 12) of 30.0 acres fronting approximately 800 feet on the west line of Newbys Bridge Road, approximately 100 feet south of Valencia Road, Tax Map 759- 684-2733 (Sheet 11). Approved with Conditions In Clover Hill Magisterial District, request of Jeffrey S. and Michele A. Probst for Conditional Use and amendment of zoning district map to permit a dwelling unit separated from the principal dwelling on 1.6 acres known as 7680 Elkhardt Road, Tax Ids 761-701-9662 and 762-701-0264 (Sheet 7). Approved with Conditions and Proffered Conditions In Bermuda Magisterial District, request of Chesterfield County Board of Supervisors for rezoning from Residential (R-7) to Agricultural (A) with Conditional Use to permit a vocational/training school and Conditional Use Planned Development on this tract and an existing Agricultural (A) tract to permit exceptions to Zoning Ordinance requirements, which property fronts the west line of Chester Road, north of West Hundred Road, Tax ID 789- 656-5544 and 7307 (Sheet 26). Approved with Conditions In Bermuda Magisterial District, amended request of J. T. Shoosmith Disposal LLC for an Amendment to Conditional Use (Case 00SR0112) plus Conditional Use Planned Development to include but not necessarily limited to cell design, Leachate Contingency Plan, the approved Master Plan, the types of material accepted, the grinding of debris, a retail and wholesale operation for mulch and the method of capping the cells, which property fronts the south line of Carver Heights Drive, west of West Booker Boulevard, Tax ID 778-650-7795 (Sheet 26). HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS Ms. Diana Parker addressed the Board relative to amending the County's Legislative Program by adding support for continued protections for Tidewater Virginia's wetlands; support of a dedicated and adequate State funding source to provide matching funds for localities to assist with the purchase of conservation easements and other land conservation needs (VACo 2001 Legislative Program); support of a budget amendment to provide additional funding to the Virginia Agricultural Vitality Program; and support for cumulative impacts of multiple power plants that apply for "synthetic minor permits" which cap annual emission of nitrogen oxides at below 250 tons per year. PUBLIC HEARINGS Adopted Resolution abandoning a portion of Continental Boulevard, State Route 926. Approved Increase in estimated revenues and appropriations in the School Grants Fund by $537,469 and creation of 21.2 positions for various grants. Adopted Ordinance amendment regarding the fee to amend a condition of zoning. Approved Appropriation of $2.810 million from FY2000 Results of Operations for County and Schools and creation of 18 full time firefighter positions. Continued until January 10, 2001 Public hearing to consider an ordinance to vacate a fifty foot right of way known as Treport Road between Lot 1, Block C and Lot 16, Block B, and fifteen foot temporary construction easements within Salisbury Heathland - Section A. Adopted Ordinance to vacate a portion of Kovac Acres Subdivision. Adopted Ordinance to vacate an eight foot easement across Lot 1, amended Winners Circle at Triple Crown. Approved Conveyance of leases of real property at various park sites and athletic complexes for operation of food concessions by co-sponsored athletic associations and leagues. Approved Appropriation of anticipated Virginia Department of Transportation reimbursements for the Newbys Bridge Road (Walmsley to Hagood) reconstruction project and the Winterfield/Salisbury intersection improvement project. Approved Proposed FY02 Enhancement Projects, as amended, and authorized staff to forward list to the Richmond and Tri-Cities Metropolitan Planning Organizations for approval; adopted resolutions requesting Virginia Department of Transportation (VDOT) approval and guaranteeing local match for the projects; designated and approved transfer of funds for the required local match for each project; and authorized the County Administrator to enter into agreements between VDOT/County/consultant/ contractor, for design, right-of-way acquisition, and/or construction agreements, for projects funded by VDOT. REMAINING MOBILE HOME PERMITS AND ZONING REQUESTS 01SR0152 Approved with Conditions In Bermuda Magisterial District, request of George E. and Melissa Y. Stigall for renewal of Mobile Home Permit 98SN0225 to park a mobile home in a Residential (R-7) District on property known as 10114 Brightwood Avenue, Tax ID 793-666-9401 (Sheet 18). The meeting adjourned at 8:49 p.m.