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12/19/01 Packet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: December 19, 2001 Item Number: 5.A. Subject: Resolution Recognizing The Boulders and CB Richard Ellis, Incorporated for Their Contribution to Chesterfield County by Naming Them the Chesterfield County Developer of the Year 2001 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The Boulders is a 220-acre development offering a quality working environment with a unique identity offering value, prime location, distinctive architecture, quality construction, exquisite landscaping and responsive on- site management. Based upon the Board's approved Business Appreciation and Recognition Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Business, and one to the Developer of the year. The committee submits The Boulders and CB Richard Ellis, Incorporated for your approval as the recipient of Chesterfield's 2001 Business Appreciation and Recognition Award. CB Richard Ellis has demonstrated its dedication and commitment as developer of the year to the community of Chesterfield. U James G. Dunn Attachments: ~No Title: Director, Economic Development I#0 0001 RECOGNIZING CB RICHARD ELLIS, INCORPORATED AND THE BOULDERS AS DEVELOPER OF THE YEAR FOR 2001 WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, CB Richard Ellis, Incorporated is located in The Boulders at 1001 Boulders Parkway and employs 55 individuals; and WHEREAS, the company manages and leases 11 buildings encompassing over one million square feet; and WHEREAS, The Boulders, a premiere corporate development in Chesterfield County since the early 1980's, has assisted the county in attracting several quality companies such as Westvaco, CIGNA, Tredegar Corporation, Sentry Insurance, HCA, AAA of Virginia and Swedish Match; and WHEREAS, The Boulders concert area has played host to hundreds of events over the years, many of a charitable and fund raising nature; and WHEREAS, in 2001, the company leased 120,000 square feet at Boulders VIII with an aggregate value of $17 million, and the quality projects located in The Boulders over the years reflect an unwavering commitment to its business, employees and customers. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes CB Richard Ellis, Incorporated and The Boulders and expresses its appreciation, on behalf of the county, for the company's many contributions by recognizing it as the 2001 recipient of the Chesterfield County Developer of the Year Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to CB Richard Ellis and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 5.B. Subject: Resolution Recognizing Ms. Sharon Randol, Quality Coordinator for Her Contributions to Chesterfield County County Administrator's Comments: County Administrator: Board Action ReQuested: Adoption of the attached resolution. Summary_ of Information; This resolution recognizes Ms. Sharon Randol for her work in guiding the county's quality efforts for the past six years. Ms. Randol will be relocating to northern Virginia and has accepted a position with Arlington County. / ! ~.~Ma~ilyn E. Cole Title: Assistant County Administrator Attachments: Yes ~-~ No RECOGNIZING MS. SHARON RANDOL, QUALITY COORDINATOR FOR HER CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, Ms. Sharon Randol is Chesterfield County's Quality Coordinator and joined the county in that capacity in 1995; and WHEREAS, Chesterfield County earned the prestigious United States Senate Productivity and Quality Award in 1994, and Ms. Randol came on board the following year to direct the county's continued commitment to quality and excellence in public service; and WHEREAS, Ms. Randol has been a valuable member of the county's Leadership Group; and WHEREAS, Ms. Randol has shepherded the county's continuous improvement efforts from that point until the present, including attainment of the Award for Continuing Excellence in May 1999; and WHEREAS, among her achievements are leading the TQI Steering Committee and the county to new levels of success in the quality arena; helping to establish the TQI University; and providing recognition and support to the more than 600 graduates from the university; and WHEREAS, Ms. Randol was responsible for overseeing the development, implementation and measurement of two vital citizen satisfaction surveys undertaken to help the county to measure its progress on its total quality improvement journey; and WHEREAS, Ms. Randol helped to conduct an organizational climate assessment in keeping with the county's strategic goal of being the "employer of choice," and WHEREAS, in these and many other endeavors, Ms. Randol has greatly assisted the Board of Supervisors, county staff and the citizens of Chesterfield County to enjoy the benefits of improved customer service and a broad array of other improvements in local government performance; and WHEREAS, Ms. Randol is relocating to Arlington County, Virginia in January 2002. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Ms. Sharon Randol, and extends, on behalf of its members and the citizens of Chesterfield County, sincere appreciation for her service and dedication to improving the quality of life for Chesterfield residents, and wishes her well in her new endeavors. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Randol and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0 0004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: December 19, 2001 Item Number: Sub!ect: Recognition of Department Employees of the Year for 2001 5oC. County_ Administrator's Comments; County Administrator: Board Action Requested: Summary_ of Information; Employee recognition is a critical component of the county's quality effort. The annual Employee of the Year Program, begun in 1976,reflects the county's commitment to quality and excellence in the areas of customer service, teamwork, innovation, and continuous improvement. Employees of the year may also excel by solving an extraordinary problem or achieving a significantly difficult goal. Under the revised program all department employees of the year are recognized. This year 32 departments named Employees of the Year. The attached listing identifies the 2001 Employees of the Year and they are present to be recognized by the Board of Supervisors. Preparer: Attachments: ~__~ __ .-T-i~e: Assistant Countv Administrator Yes ~ No NAME DEPARTMENT Butz, Anne MH/MR/SA Chewning-McCarthy, Kimberly Youth Group Home Condrey, Craig Building Inspections Craze, Pamela County Attorney's Office Dalton, Laura L. Parks and Recreation Dundon, Marilyn Community Corrections Duvall, Virginia Commonwealth Attorney's Office Gunn, Christie Police Department Harmon, Mike Fire Department Hendrick, Kaye Utilities Department Higgins, Tammy Emergency Communications Kirkland, Michelle Treasurer's Office Lewis, Linda Planning Department Lloyd, Kathe Management Services Admin. Mayton, Jo Carol Purchasing Department 0 0006 McAIlister, Julie Parrish, Angie Peach, Scott Ramsey, Chris Risner, Heidi Shaw, Kim Sims, Lynne Thweatt, Janice Trainham, Paula Varney, Sandra Viar, Karla Wack, John Watson, Judy Wilson, Lance Woodfin, Martha Young, Pam Zieber, Pamela Environmental Engineering HRM IST Social Services Extension Office Internal Audit County Administration General Services Real Estate Assessment Health Department Circuit Court Clerk's Office Budget and Management Risk Management Sheriff's Office Juvenile Probation Accounting Department Library 0 OOt~7 CHESTERFIELD COUNTY  BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meetin~l Date: December 19, 2001 Item Number: 8.A. Subject: Consideration on an Emergency Basis of An Ordinance Extending the Period for Leaf Burning County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the attached ordinance on an emergency basis and to schedule a public hearing for January 23, 2002 to readopt the emergency ordinance. Summary of Information: The County Code permits residents of the County to burn leaves on property where they reside only from March 15 to April 15 from 4:00 p.m. to midnight Monday through Thursday and November 15 to December 15 from 8:00 a.m. on Monday to noon on Friday. Due to the recent drought, Governor Gilmore imposed a leaf-burning ban that precluded County residents from burning leaves during much of the November 15 to D~cember 15 leaf-burning period. As a result, many citizens were unable to take advantage of the fall leaf- burning period. Staff believes that it would be appropriate for the Board to extend the fall leaf-burning period this year until January 15, 2002, to allow residents additional time to burn leaves in the designated leaf burning areas only. The attached ordinance provides for such an extension. Ste[ohen A. Elswick 0505: 55694.1 (55693.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: December 19, 2001 Item Number: The Board may adopt the ordinance without a public hearing on an emergency basis. However, the ordinance must be advertised and readopted after a public hearing in accordance with normal ordinance adoption procedures. Staff recommends that the Board schedule a public hearing for January 23, 2002 for the purpose of readopting the leaf burning-extension ordinance. 0505: 55694.1 (55693.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDiNG AND RE-ENACTING SECTION 11-41 RELATING TO BURNING OF LEAVES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 11-41 of the Code of the County of Chester_field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 11-41. Leaf burning dates and times. (a) No person in the county may burn leaves from trees on property where they reside, except: from March 15 to April 15 from 4:00 p.m. to midnight Monday through Thursday and from November 15 to December 15 from 8:00 a.m. on Monday to noon on Friday; provided, however, that leaf burning shall be permitted from December 19, 2001 through January 15, 2002. 0OO (2) That this ordinance shall become effective immediately upon adoption. 0505:55693.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: December 19, 2001 Item Number: 8.A. 1. Subiect: Nominations/Appointments to the Disability Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to reappoint/appoint members to serve on the Disability Services Board. Summary of Information: The purpose of the Chesterfield Disability Services Board is to provide input to County agencies on service needs and priorities of persons with physical and sensory disabilities; to provide information and resource referral to local government regarding the Americans with Disabilities Act; and to provide such other assistance and advice to local government as may be requested. The Board will not provide direct services nor employ service delivery staff. Continued on next page. Pre ~ Title: Interagency Services Admini s t rator Attachments: [~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Bermuda, Clover Hill, Matoaca, and Midlothian Districts are currently without proper representation on the DSB. The Bermuda, Clover Hill, and Midlothian districts are in need of one additional new member. The DSB would like to have Susan Watts (highly recommended by Mrs. Humphrey, Matoaca District) appointed as a member of the Disability Services Board. This vacancy term is from 1/01/02 to 12/31/2002. The terms of Ms. Janice Johnson, Matoaca District representative, Ms. Anne McKenney, At-large representative, Ms. Margaret Connor, At-large representative and Ms. Judy Rossi, Chesterfield County staff representative will expire on 12/31/01. They are each eligible for an additional three-year term to run from 1/1/02 to 12/31/04. The Board of Supervisors concur with these reappointments. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The Board of Supervisors concurs with these appointments. 0 0009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 8.A. 2. Subject: Nominations/Appointments to the Appomattox River Water Authority (ARWA) Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate and reappoint Craig Bryant, Director of Utilities, and Lane B. Ramsey, County Administrator, to serve on the Appomattox River Water Authority Board. Summary of Information: The purpose of the Appomattox River Water Authority Board is to provide treated water as needed to member jurisdictions including the Counties of Chesterfield, Dinwiddie and Prince George and the Cities of Colonial Heights and Petersburg. The current terms of Mr. Bryant and Mr. Ramsey expire December 31, 2001. The new term will be effective January 1, 2002 and expire December 31, 2002. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of a Board. Nominee is voted on in the order nominated. Lisa H. Elko Attachments: ---]Yes No Title: Clerk to the Board 0 3010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: December 19, 2001 Item Number: 8.A. 3. Subject: Nominations/Appointment/Reappointment of County Representatives as Board Member and Alternate Board Member for the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Board Action Requested: Request the Board appoint the following individuals to serve as Board Member and Alternate Board Member for the Central Virginia Waste Management Authority. Summary of Information: The term has expired for one Board Member and one Alternate Board Member for the Central Virginia Waste Management Authority. Each Board of Supervisor has recommended that both individuals be reappointed for a term of four years. MEMBER William H, Howell TERM EXPIRES 12-31-2005 ALTERNATE MEMBER James J. L. StegTaaier 12-31-2005 Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of a Board. Nominee is voted on in the order nominated. Preparer: r ~ Title: Director of General Services Francis M. Pit~aro Attachments: ~---] Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 8.A. 4. Subiect: Reappointment to the Personnel Appeals Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to reappoint Michael M. Shackleford to serve another term on the Personnel Appeals Board. Summary of Information: The purpose of the Personnel Appeals Board is to conduct impartial panel hearings of employee grievances that have not been resolved at the Supervisor, Department Director, or County Administrator level. On December 16, 1998, the Board of Supervisors appointed Michael M. Shackleford to serve as a member of the Personnel Appeals Board for an At Large appointment, effective January 1, 1999, through December 31, 2001. The Board of Supervisors is requested to reappoint Mr. Shackleford to serve the next term, which is January 1, 2002, through December 31, 2004. The Board of Supervisors concurs with this reappointment. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are vote~on inthe order in which they.are nominated. Preparer: "~~)~ Q.. /~A/t~/A Title: Director, HRM ~K~fla J. ~erner[ ' Attachments: [~Yes No 0 301Z CHESTERFIELD COUN~ BOARD OFSUPERVISORS AGENDA Page 1 of 1 ,Meetin~l Date: December 19, 2001 Item Number: S.A. 5. Subiect: Nomination/Appointment - County Administrator's Comments: Chesterfield Community Services Board County Administrator: Board Action Requested: The Communitiy Services Board approve the nomination/reappointment of Mr. Thomas M. Deadmore, Dale District for a third three year term, and nominate/appoint Ms. Nancy B. Briggs, At-Large and Mr. Harry E. Colestock, III, At-Large to three year terms. The terms of these appointments are effective January 1, 2002 through December 31, 2004. All Board members concur with these appointments. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board responsible for the provision of public mental health, mental retardation and substance abuse services. Mr. Thomas "Mac" Deadmore, 3510 Monza Drive, Richmond VA 23234 has served two, 3-year terms as a member of the Chesterfield Community Services Board representing Dale Magisterial District with dedicated commitment and is eligible for reappointment. Mr. Deadmore has indicated his willingness to serve a third term, if so appointed. / George ~raunstein Attachments: I IYes No Title: Executive Director MH/MR/SA Department BOARD OF SUPERVISORS AGENDA Page 2 of 2 Ms. Nancy B. Briggs, 3802 N. Middlebrook Court, Chester VA 23831-4722 is Director, Operations & Training Management, U.S. Army Quartermaster Center & School, Ft. Lee. She possesses strong leadership experience in service organization operations and has indicated her willingness to serve as a member of the CSB Board, if so appointed. Mr. Harry E. Colestock, III, 11642 Wood Bluff Loop, Richmond VA 23236 formerly served with distinction as a member and Chairman of the Chesterfield CSB Board and is recognized for his dedicated commitment to the provision of quality behavioral health care to county citizens. Mr. Colestock has expressed his willingness to serve as a member of the CSB Board, if so appointed. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are vote to done in the order in which they are nominated. 0 0014 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: December 19, 2001 Item Number: 8.A.6. Subject: Appointments to the Citizens Transportation Advisory Committee ef the Richmond Area Hetrepelitan Planning Organization County Administrator's Comments: County Administrator: Board Action Requested: Appoint a member and alternate to serve on the Citizens Transportation Advisory Committee ef the Richmond Area Metropolitan Planning Organization. Summary oflnformation. Mr. Robert Corder, representing Chesterfield County, has resigned from the Citizens Transportation Advisory Committee (CTAC) of the Richmond Area Hetrepelitan Planning Organization (HPO). Hr. Herbert Richwine, Chesterfield's other CTAC representative, has recommended Hr. Hichael Hurray te fill the unexpired term ef Mr. Corder. Hr. Richwine also recommended that Ms. Alison L. Barrel be appointed to serve as an alternate. The Members of the Board ef Supervisors concurs with the appointments. The purpose ef CTAC is te provide citizen participation on the HPO. According te the HPO by-laws, two members are appointed to the CTAC Committee by the County ef Chesterfield. Each citizen appointed shall serve a two-year term and may be reappointed for successive terms. The terms ef the CTAC appointments expire on June 30, 2002. Under the existing Rules of Procedure, appointments te beards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by unanimous veto ef the Board members present. Nominees are voted en in the order in which they are nominated. District: Countywi.de Preparer: . Title: R. J~McCracken Attachments: Ye s Ne AgenS14 Director of Transportation 0 O0 Michael M. Murray 636 Village Gate Drive Midlotbian, Virginia 23113 (804) 378-1141 Objective: · Pursue an administrative position that capitalizes on thirteen years of experience and education in law enforcement and related fields. · Specializing in the development of policy and procedure, management, statistical analysis and event plnnning. Experience: Grant Writing: · Experienced in r~searching, writing and administering grant proposals. · Acquired $400,000.00 for departmental programs through federal, state and private programs. Events Management: · Facilitate, coordinate and communicate multiple responsibilities to various personnel, departments, agencies and organizations. · Execute all aspects of events, ranging in size ~om small to complex events, such as the 1992 Presidential Debate hosted at the University of Richmond. Community Relations Specialist: · Spoken at numerous community and elementary school events. · Responsible for developing, promoting and presenting educational programs which include thc Rape Aggression Defense (PAD) program and alcohol and drug prevention and awareness topics. * Serve as liaison to the Richmond communities on behalf of the University of Richmond to address legal issues, crime prevention topics and risk management issues. · Serve as departmental media relations liaison on incidents. Data Collection and Research: * Responsible for statistical data collection and analysis, development of concise reports forecasting trends and developing recommendations for :~ future implementation and reallocation of resources. Control and maintain departmental compliance with state and federal laws and regulations Training: · · Develop training lesson plans for d~artmental personnel in accordance with state law and departmental policy. Implement training goals and objectives. Serve on training advisory board and make recommendations oft'mining based on depm~ental needs. Evaluate the effectiveness of training, 0 001(;' 11/14/01 WED 14:04 [TX/RX NO 5245] ~002 Document training received by personnel. Conduct scheduled training to include administration of exams both written and practical. Accreditation Manager: · Responsible for facilitating compliance processes with over 430 national accreditation standards. Compliance includes acquiring documentation, developing policies and procedures, and evaluating and implementing new or current practices. Property/Evidence: · - Responsible for the property and evidence functions within the Police Department. Duties include the intake and release of all departmental property or evidence, the documentation of all items of property and evidence, requisition and disbursement of equipment and uniforms, budget preparation and the completion of status reports and inventories with regard to items of property, evidence, uniforms and equipment. Education: Bachelor of Science. Business Management, Virginia Polytechnic Institute and State University, 1986. Professional Achievements: · Crime Prevention Specialist, (1998 - 2002) - certified as 1 of 180 specialists in the State of Virginia by the Department of Criminal Justice Services. · Institute for Leadership in Changing Times - October 2001, Virginia Tech. Commission on Accr~itation for Law Enforcement Agencies (CALF. A.) assessor, (1993 - present). Conducted 8 successful agency assessments in 6 different states: Kent State (Ohio) University Police Depaxtment - 2001 · Grayslake (Illinois) Police Depadinent - 2000 Central Connecticut Stale University - 1999 Lake Bluff(Illinois) Police Department- 1999 · Lynchburg (Virginia) Police Department- 1998 · Va. Tech Police Depa~hnent- 1997 · University of Florida Police Depa, tment- 1996 · Georgetown University Police Department - 1994 · "IACLBA Standards: A Stepping Stone to Professionalism", Campus Law Enforcement Journal; Volume 26, Ne.l, February 1996. 0 9017 11/14/01 WED 14:04 [TX/IIX NO 5245] ~002 Community Crime Prevention Award, (1993) - Recognized for crime prevention related accomplishments, efforts and achievements by Governor Douglas Wilder. Capital Area Alcohol Safety Action Program (1992) -R~ceiv~l an ASAP award for education and prevention programs, University of Richmond Police D~artment Certified Criminal Justice Instructor for State of Virginia (1992-current) · Cultural Diversity Instructor · General Instructor Firearms Instructor Professional Affiliations and Activities: Managemcmt and Operations Consultant: * University of Delaware- 1999 · Cumberland County Community College - 1999 IACLEA, standards manual development consultant Authored the Univ~'ity of Richmond Critical Incident Management Plan · Virginia Law Enforcement Planners, member · Virginia Law Enforcement Accreditation Coalition, member · Virginia State Crime Clinic, member · Central Virginia Crime Prevention Association - treasurer · Virginia Crime Prevention Association, member · Volunteer Activities: · Special Olympics Coordinator- 1994 - 2001 · Trigon Senior Crames Site Administrator - 1999 - 2001 · I4nights of Columbus- 1994-Present · Midlothian Baseball Little League Coach - 2000 -pr~ent · Midlothian Athletic Association Football Coach - 2001 0 TOTAL P. 84 11/14/01 WED 14:04 [TX/RX NO 5245] ~004 NOV,-1~'0 (FRI) 1:3:24 STUDENT AGTIVITIES TEL:lS042898~28 ALISON L. BAI~TEL Ms. Alison Bartd graduated with a Bachelor of Arts Degree in Community Arts Management from East Carolina University. Aft~ spending one year as the Director of Student Activities at thc University of North Carolina at Wilmington, Alison returned to further her education at the University of South Carolina. While there, she earned a Master of Arts Degree in Higher Education Administration in Student Pa'sonnel Servioes. Alison currently serves as the Associate Director of Student Activities and Director of Greek Life at the University of Kichmond. Throughout the past seventeen years at the University, she has been actively involved in the leadership of both regional and national organizations. It is through these lead.ship oppon'unifies that Alison was recognized as the Outstanding Committee Chairperson of the Association of Frat~mity Advisors and the Lambda Chi Alpha Fraternity C~reek Life Advisor of thc Year, In addition, her most demanding responsibility is serving as the Southeastern Panhellm~_{c Conference Executive D/rector. As Executive D/rector, Alison directs an annual conference that incorporates 10 southeastern states and over 1200 collegiate wom~ll. Most recently, Alison was honored by being asked to fulfill the position Of Lambda Chi Alpha International Fraternity's Director of Lcadcrship Programs. Through this position, she is developing a comprehensive leadership program for undergraduate m~n and au advisor's l~aining pro/ram. P, 002 11/16/01 FRI 12:00 [TX/RX NO $251] ~ 002 :oo~ [z~zg oN x'l~/~] :o:z~ ZI:L~ ~o/g~/~ Thc accomplishments and pursuits of which Alison is mo~t proud is the leadm'ship that the undergraduate men and women from the U~iversity of Richmond have consistently demonstrated in addressing the many issues facing Greek life today. £O0'd 8Z£868Z~OSI:~g£ $3l£l^l&OV £N~dfl£$ LZ:£! (l~d IO,9I-'^ON CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 8.B. La. Subject: Set Public Hearing date for January 9, 2002, to Consider an Amendment Application for Expansion of the Jefferson Davis Enterprise Zone Boundaries County Administrator's Comments: County Administrator: Board Action Requested: Set public hearing to consider amending the boundaries of the Jefferson Davis Enterprise Zone, and authorize Economic Development staff to submit an application to the Virginia Department of Housing and Community Development to expand and reconfigure boundaries for the Jefferson Davis Enterprise Zone. Summary of Information: Economic Development and the Community Development Block Grant Office wish to increase the Jefferson Davis Enterprise Zone by approximately 16 acres, to the maximum acreage allowed by the State. This will allow industrial and commercial property owners to take advantage of the Enterprise Zone Program incentives available for job creation and capital investment in this area. James G. Dunn Attachments: Title: Director, Economic Development Yes ~-~No I#0 00~1 DuPont-Bellwood Road Site Bellwood Road !11111111/// Chesterfield County Location Map Wako Chemicals USA, Inc. For AdditJonal Information Contact: Chesterfield County Economic Development P.O. Box 760 Chesterfield, VA 23832 (804) 748-3963 (800) 548-9161 (804) 796-3638 FAX E-Mail: cced@co.chesterfield, va.us World Wide Web: www. co.chesterfield, va.us Legend a Old Enterprise.shp Other deport property.shp ..___...RR~i~iine ~ Area of County Roads DuPont-Bellwood Road Site 1-95/1Nillis Road Area N DuPont-Bellwood Road Site Bellwood Road Chesterfield County Location Map For Additional Information Contact: Chesterfield County Economic Development P.O. Box 760 Chesterfield, VA 23832 (804) 748-3963 (800) 548-9161 (804) 796-3638 FAX E-Mail: cced@co.chesterfield, va.us World Wide Web: www. co.chesterfield, va.us Legend Enterprise.shp ~T Other dupont property.shp ~ Rivers ~· Ama u~f ~'-'~' ~Rail Line '"~'"Y Roads DuPont-Bellwood R~oad Site 1-95/Willis Road Ama 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: December 19, 2001 Item Number: 8.B.l.b. Subiect: Set a Public Hearing to Consider the Leasing of County Property County Administrator's Comments: /~.~.~.,u.~o[ ~~(~7~ County Administrator: BoardAction Requested: Staff requests that the Board of Supervisors set a public hearing for January 9, 2002, at 7:00 p.m. to consider the leasing of County property at the Robious water tank. Summary of Information: On October 10, 2001 the Board of Supervisors authorized Sprintcom, Inc., 20MHZ, LLC d/b/a NTELOS and Triton PCS, to apply for necessary approvals to install communications equipment on County Property at the Robious water tank. Staff recommends that a public hearing be set for January 9, 2002, to consider leasing space to Sprintcom, Inc., 20MHZ, LLC d/b/a NTELOS, Triton PCS, and NEXTEL Communications. If Sprintcom Inc., 20MHZ, LLC d/b/a NTELOS'S and Triton PCS'S zoning request is not approved the public hearing required to lease County property will be canceled. District: ~{idlothian John W. Harmon Attachments: ~--~ Yes No Title: Ri,qht of Way Mana.qer # 0 9024 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 19, 2001 Item Number: 8.B.2. Su~ect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: BERMUDA: Club Crest at Rivers Bend, Section 2 DALE: Chandon at the Highlands, Section 1 Chandon at the Highlands, Section 2 Hollymeade, Section B Lylwood at the Highlands, Section 1 Whitley Manor, Section 1 Whitley Manor, Section 2 MIDLOTHIAN: Alexandria Station Preparer: Richard M.,~lfish-- Attachments: Ycs -~No Title: Director of Environmental Engineering #0 TO: Board of Supervisors FRO~ Depmmmt of Enviromrental Engineering SUBJECT: State Road Acceptance - CLUB CREST AT RIVERS BEND, SEC. 2 DISTRICT: BERMUDA MEETING DATE: 19 December 2001 ROADS FOR CONSIDERATION: CLUB CREST BLVD CLUB RIDGE CT CLUB RIDGE DR Vicinity Map: CLUB CREST AT RIVEILS BEND, SF_C 2 0 TO: Board of Supervisors FROM~ Depmn~t of Environmental Engineering SUBJECT: State Road Acceptance - CHANDON AT THE HICjHLANDS, SEC. 1 DISTRICT: DAI,E MEETING DATE: 19 December 2001 ROADS FOR CONSIDERATION: CHANDON CT CHANDON PL SHAGREEN LN Vicinity Map: CHANDON AT THE HIC_qdLAN~, SEC. 1 TO: Board of ~sors FROlVt Depmmmt of Environrmn~ Engineering SUBJECT: State Road Acceptance - CHANDON AT THE HIGHLANI~, SEC. 2 DISTRICT: DAI,E MEETING DATE: 19 December 2001 ROADS FOR CONSIDERATION: SHAGREEN CT SHAGREEN LN Vicinity Map: CI]ANIX)N AT THE HICttI_ANDS, SEC. 2 0 3©;e8 TO: Board of ~sors FRO~ Depammnt of Envirorkrmntal Engineering SUBJECT: State Road Acceptance - HOLLYMEADE, SEC. B DISTRICT: DAI JE MEETING DATE: 19 Deceml~ 2001 ROADS FOR CONSIDERATION: I_DCKBERRY RIDGE CT LOCKBERRY RIDGE LOOP Vicinity Map: HOLLYMEADE, SEC. B O 0029 TO: Board of Supervisors FRONt Depmm~t of Envirotamntal Engineering SUBJECT: State Road Acceptance - LYLWOOD AT THE HI~, SEC. 1 DISTRICT: DAI,E MEETING DATE: 19 Decm'bo' 2001 ROADS FOR CONSIDERATION: LYLWOOD CT LYLWOOD LN Vicinity Map: LYLWOOD AT THE HICqdl. ANDS, SEC. 1 0 '30BO TO: Board of Supervisors FRO1Vt Depammnt of Environnmtal Engineering SUBJECT: State RoadA~eptance- WH1TLEYMANOR, SEC. 1 DISTRICT: DAI,F, MEE~GDATE: 19 Deceml~ 2001 ROADS FOR CONSIDERATION: HADDEN HALL CT HADDEN HALL DR HIGHLAND GlEN DR Vicinity Map: WHITLEYMANOR, SEC. 1 l:lxxtuced by (2hest~teld County 0 OOBt TO: Board of Supervisom FRONt I)epmtrnmt of Environnmtal Engineering SUBJECr: State Road Acceptance ~ WH1TLEY MANOR, SEC. 2 DISTRICT: DALE MEETING DATE: 19 December 2001 ROADS FOR CONSIDERATION: BANIFF DR HADDEN HALL DR HIGHLAND GLEN DR RAVENNADR WHITLEY MANOR DR Vicinity Map: WHITLEY MANOR, SEC. 2 0 TO: Board of Supervisors FROIVt ~t of Environmental Engineering SUBJECT: State Road Acceptance - Al FXANDRIA STATION MEETING DATE: 19 December 2001 ROADS FOR CONSIDERATION: RYANWOOD CT Vicinity Map: Al ,EXANDRIA STATION CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 19, 2001 Item Number: 8.B.3. Subject: Execute Open-Space Use Agreement For Land Use Taxation of 20.000 Acres of Real Estate Owned By E. V. Hotz & J. J. Hotz Trustees Located at 15001 Branders Bridge Road County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute Open-Space Use Agreement for Land Use Taxation of 20.000 acres of real property owned by E. V. Hotz & J. J. Hotz Trustees located at 15001 Branders Bridge Road. Summary of Information: Pursuant to County Code Sections 9-17 through 9-23, the County has provided for special Land Use Taxation of real estate devoted to Open-Space Use when the owner applies to the County assessor for such classification and complies with the procedures provided for by the Code of Virginia. Unlike the regulations applicable to Land Use Taxation of real estate devoted to Forest, Agricultural and Horticultural uses, the regulations for real estate devoted to Open-Space use require that property must either (i) be within a qualifying agricultural, forestal, or agricultural and forestal district, (ii) must be subject to a recorded perpetual easement in favor of a public Preparer: Paul D. Patten Title: Director of Real Estate Assessments Attachments: --~ Yes No 0 9034 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: body, or (iii) be subject to a recorded commitment entered into by the landowner with the governing body. The recorded Commitment is an agreement where the owner agrees to certain restrictions relating to the owner's use of the property. This parcel falls within the Rural Conservation Area and meets the 20.000-acre minimum, which complies with the Board's policy adopted on December 15, 1999. Mr. & Mrs. Hotz have applied for Land Use Taxation on 20.000 acres in accordance with the recorded commitment option ("Open-Space Use Agreement"). Staff has requested, and Mr. & Mrs. Hotz have agreed, that the term of the Open-space Use Agreement will be for ten years, which is the maximum time period allowed by state regulations. The County would impose rollback taxes if the use of the property changes within five years of the expiration of the Agreement. The legal form of the Open-Space Use Agreement is mandated by state regulations and must be approved as to form by the County Attorney. 0 0035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 19,2001 Subject: Item Number: Establishment of the Chesterfield County Intimate Partner and Family Violence Fatality Review Team County Administrator's Comments: County Administrator: Board Action Requested: Adoption of Resolution establishing the Chesterfield County Intimate Partner and Family Violence Fatality Review Team. Summary of Information: In 1999, the Virginia General Assembly enacted section 32.1-283.3 of the Code of Virginia (1950), as amended, providing for the establishment of local/regional family violence fatality review teams and the creation of a 'surveillance' system for the detection and analysis of family violence homicides. The Office of the Chief Medical Examiner (OCME) serves as the clearinghouse of information and provides technical assistance to localities that choose to review family or intimate partner fatalities. Between 1996 and 2000, Chesterfield Police report 15 deaths as a result of domestic homicide that could be considered for review by the Fatality Review Team. The Chesterfield County Intimate Partner and Family Violence Fatality Review Team will form for the purposes of: identifying and describing trends and patterns of domestic violence related deaths in the county. Preparer:'-"~'~ L_.~~ Bradford S. Hammer Title: Deputy County Administrator Attachments: Yes ~-] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information (Continued) The team will work to increase coordination and communication between agencies providing services to families experiencing domestic violence; and to identify interventions aimed at system improvements. Department Directors will designate members of the team. A list of prospective agency members is noted in the resolution. A copy of the Chesterfield County Fatality Review Team protocol is available in the Chesterfield County Domestic Violence Resource Center office. RESOLUTION TO ESTABLISH THE CHESTERFIELD COUNTY INTIMATE PARTNER AND FAMILY VIOLENCE FATALITY REVIEW TEAM FOR THE PURPOSES OF IDENTIFYING AND DESCRIBING TRENDS AND PATTERNS OF DOMESTIC VIOLENCE RELATED DEATHS IN THE COUNTY; INCREASING COORDINATION AND COMMUNICATION BETWEEN AGENCIES PROVIDING SERVICES TO FAMILIES EXPERIENCING DOMESTIC VIOLENCE; AND IDENTIFYING INTERVENTIONS AIMED AT SYSTEM IMPROVEMENTS WHEREAS, family and intimate partner violence has destructive consequences upon individuals and families within our County; and WHEREAS, the General Assembly enacted Section 32.1-283.3 of the Code of Virginia, 1950, as amended, to permit Chesterfield County to establish a family violence fatality review team to examine fatal family violence incidents and to create a body of information to help prevent future family violence fatalities: and WHEREAS, careful examination of family and intimate partner violence fatalities will yield results to help prevent similar tragedies from recurring; and WHEREAS, a thoughtful and nonjudgmental method of evaluating the events that lead to family and intimate partner violence fatalities will create a safer community. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Fatality Review Team will identify gaps in system responses and work to provide increased communication and collaboration amongst the agencies involved. AND, BE IT FURTHER RESOLVED, that the Chesterfield County Fatality Review Team will operate under the assumption that all persons and agencies involved care deeply about preventing violence within the family and operate in good faith, using the best judgment and information available at the time. AND, BE IT FURTHER RESOLVED, that the Chesterfield County Fatality Review Team will offer recommendations to Chesterfield County service providers which benefit our community and improve our public safety. AND, BE IT FURTHER RESOLVED, that Chesterfield County Board of Supervisors will establish an Intimate Partner Family Violence Fatality Review Team and the Team shall establish local rules and procedures to govern the review process. AND, BE IT FURTHER RESOLVED, that the Chesterfield County Intimate Partner Fatality Review Team be established and that the following individuals may serve on the Team pursuant to Section 32.1-283.3 (D) of the Code of Virginia: The Chief Judge of the 12tn Judicial Juvenile and Domestic Relations Court, or another Juvenile & Domestic Relations Court Judge designated by the Chief Judge The Commonwealth Attorney of the County of Chesterfield or designee The Sheriff for the County of Chesterfield or designee The Chief Magistrate for the County of Chesterfield or designee The Chief of Police for the County of Chesterfield or designee The Director of Chesterfield 12t~ Judicial District Court Services Unit or designee The Director of Chesterfield-Colonial Heights Community Corrections Services or designee The Director of Chesterfield Community Services Board or designee The Director of Chesterfield Victim Witness Assistance Program or designee The Director of Chesterfield - Colonial Heights Health Department or designee The director of the Chesterfield-Colonial Heights Department of Social Services or designee The coordinator of the Chesterfield County Domestic Violence Resource Center The Chesterfield County Criminal Justice Planner A representative from a local Batterer Intervention Program The Director of the YWCA or designee Other disciplines/members may serve on the team at the discretion of the team. AND, BE IT FURTHER RESOLVED, that this action provide that the Chesterfield County Domestic Violence Resource Center will serve as staff support for the Fatality Review Team and shall work with a core team of County domestic violence and criminal justice staff to support the organization and maintenance of the Fatality Review Team. 0 OOa9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 19, 2001 Item Number: 8.B.5. Subiect: Approval of Utility Contract for Bridlewood Forest Offsite Sewer Contract Number 01-0074 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 332 L.F. of 8" wastewater lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the offsite improvements. Developer: Contractor: Providence Investments, LC RMC Contractors, Inc. Contract Amount: Estimated County Cost for Offsite Estimated Developer Cost Estimated Total Code: (Refunds thru Connections - Offsite) District: Preparer: .,~over Hi 11 Title: $5,801.10 $1,380.90 $7,182.00 5N-572V0-E4D Assistant Director Attachments: Yes No 0 '3040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 8.B.6. Subject: Request to Quitclaim a Portion of a Variable Width Storm Water Management/Best Management Practice Easement Across the Property of Bermuda Crossroads Marketplace, L.C. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of Bermuda Crossroads Marketplace, L.C. Summary of Information: Bermuda Crossroads Marketplace, L.C. has requested the quitclaim of a portion of a variable width SW/~/BMP easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Bermuda Preparer: JohC:~n W -'~U. · Harmon Yes ~ No Attachments: I I Title: Right of Way Manaqer 0 0041 VICINITY SKETCH Request to quitclaim a portion of a variable width SWMBMP Easement across the property of Bermuda Crossroads Marketplace, LC oOD LN DR DR BLITHE DR DR Chesterfield County Department of Utilities Right Of Way Office 004;~ NAD '83 N3,655,917.19 Ell,797,409.78 -- CEMETERY MOORE'S DB , PO OPIN 797 655 5955 00000 ZONED: 0-2 Area to Remsin 41,500 sf = 0.95 Acres EX 16' WATER DB 3623 PG 963 HD DEVELOPMENT OF MARYLAND, INC. DB 5735, PG 188 GPIN 798 655 ~255 00000 ZONED: 12300 JEFFERSON DAVIS HWY. EX 16' PUBL!C BRAiNAGE EASE. DB 3525 PO 823 Roclc.?~ Road (Route ,~04) 30' R/W 153.9 N24'OO'OO"E 51.48' i N65'OO'OO"W N25'OO'OO"W NAD '83 N3,656,068.57 Ell,797,709.43 ~ 58.00' ,,, N85'11'03"E C) fa't2 10.85' 12.00' S85'11 '03"W 149.66' N04'48'57"W Area to Be Vacated 6.00' -- 5456 sf= 0.13 Acres: / / ' ~_ /--PROPOSED R/W J ! / 17'FA ELEC ~e gc..i~¼~' /DEDICATION BY ~,~ .... f ! / D,",;; .... > ~O ~.~ /SEPARATE INS~UMENT N3,655892, g~8 / D.~. J~IZ P¢~¢ ~'~'~ Ell,7g~ 297 159 ~ ~ ........... ~ ....... = ='-: ' L ............... 1293'~ To Rou~e 10~ S 17'18'54" E ~ -'-'% ~5.15 ..... S 85'1 ' " ~ ..... _~1718'54" E 1 22 W~ ~(2822n / 64800' -~-- 30 76' L - EXISTING R/W Note: Vatiabl¢ Widt~ THE INFORMATiON SHOWN ON THIS EASEMENT PLAT IS COMPILED FROM A SURVEY BY TIMMONS DATED APRIL 30, 2001 REVISED 6-25-01 & 7-09-01 TITLED ' PLAT SHOWING A CONSOLIDATION OF SEVERAL PARCELS OF LAND FORMING TWO PARCELS OF LAND BEING PARCEL "A' AND PARCEL "B' LOCATED ON THE WEST SIDE OF JEFFERSON DAVIS HIGHWAY CONTAINING 32.239 ACRES OF LAND" Plat Showing Partial Vacation of SWM/BMP Easement Bermuda Magisterial District Chesterfield County, Virginia 11/28/01 Scale 1"=100' 0 0043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: Subject: Acceptance of Two Parcels of Land Along the West Right of Way Line of Jefferson Davis Highway from Bermuda Crossroads Marketplace, L.C. County Administrator's Comments: County Administrator: BoardAction Reques~d: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.55 acres along the west right of way line of Jefferson Davis Highway (US Route 1 and 301) from Bermuda Crossroads Marketplace, L.C., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda John W. Harmon Yes ~ No Attachments: I I Title: Right of Way Manager 0 0044 VICINITY SKETCH Acceptance of two parcels of land along the west right of way line of Jefferson Davis Highway from Bermuda Crossroads Marketplace, L.C. RD ooDLN EW DR RD DR '-7 BLITHE DR S jANES Chesterfield County Department of Utilities Right Of Way Office ZONED: R-7 LOT 4, -- ~ARV~N COLE DB 1362, po. 195 LOT 5 '~PIN ~7 856 0051 ~ LOT 7 r 71'5T,50" E ~7t'57,5~E 302,30' NIXQN. GRADY LOUIS ETALS NIXON, GRAOY LOUIS £TALS ~T~ ........... 4 N1XON, GRADY LOUIS ETALS 48&72 N71'59'4g'E S 71'57',50" W 0 0047 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 19, 2001 Item Number: 8.B.7.b. Subject: Acceptance of a Parcel of Land for Kingsland Glen Drive and Improvements to Cogbill Road from Alice M. Rudolph t/a Rudolph Construction Company County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 6.877 acres for Kingsland Glen Drive and improvements to Cogbill Road (State Route 638) from Alice Rudolph t/a Rudolph Construction Company, and to authorize the County Administrator to execute the necessary deed. Summary of Information: This dedication is for the Kingsland Glen, Section 1 Subdivision. is recommended. Approval District: Dale John W. Harmon Attachments: Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR KINGSLAND GLEN DRIVE AND IMPROVEMENTS TO COGBILL ROAD Chesterfield County Department of Utilities Right Of Way Office 0 0049 ~ ] CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 8.B.7.c. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of Ruffin Mill Road from R.L.R. Investments, LLC County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.35 acres from R.L.R. Investments, LLC, and authorize the County Administrator to execute the necessary deed. Summa~ of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.35 acres along the south right of way line of Ruffin Mill Road (State Route 746). This dedication is for the development of R.L. Carriers District: Bermuda Preparer: j h~.__,~ 7.-.J-(~;~'~"~ o n W. Harmon Yes ~ No Attachments: I I Title: Right of Way Manager 0 0051 VICINITY SKETCH Acceptance of a parcel of land along the south right of way line of Ruffin Mill Road from R.L.R. Investments, LLC ) CT 1. N SWIFT BLUFF CT 2. FIAL~ DR Chesterfield County Department of Utilities Right Of Way Office DB :7789 PC 72g |[ ! I. ;, , 56J7916.544 ¢P/N: 805637027400000 2121 RUiN MILL RD. ~] ~ n~z ~ 11805465.890 40~60' VERIZON ~ ~ ~H~R'JOHN J HUGHE~ JR. D.B. 3919, PG. 953/ 1~~~'7 00/ · ID~ BELL~A~NTIC , / 2110Huhr,~ VIRGIN~, INC ~SE~NT D.B. 5196, PG. 509 5' TEMPORARY CONSTRUCTION EASEtdENT D.B. 4098, PG. 529 VARIABLE WIDTH tCA TERLINE D.B. 4098, PG. 529 R.L.R. INVESTMENTS, LLC DB. 4225, PG. 279 I GPIN: 8056~776~200000 ~ 2001 RUFFIN IVllLL' RD. ~ 50.53 ACRES ~' PROPOSED 16' WIDE PARCEL TO BE DEDICAFED TO CHESFERfTELD COUNlY ('0.3.5 ACRE,) GRAPHIC 0 D.B. 1971, PG. 669 SCALE , 50 ~0~ 200 CO. PROJ. i1101-0324 CO. CASE 1~02PR0143 ( m ~.T ) 1 inch = 100 fL HILL PHOENIX /NC. DB 2578 PG 856 GPIN: 8066,,~6698400000 1925 RUFFIN MILL RD. JOHN J. HUGHES JR & G. K SNAVELY ' DB. 1962 PG. 159,7 GPIN: 805658792200000 2700 RUFFIN /dILL RD. Ig4RK A. & FRAN¢INE Y. LANDA DB. 1797 PG.267 GPIN: 8066,78072500000 2022 RUFFIN /dILL RD. R./d. LAND LP. DB.-,~582 PG. 467 GPIN: 8066,78652500000 1~30 RUFf-IN /dlLL~ 11806418.~3 "~ ~* C,~ ~ PLA T 0.~5 ACRE OF LAND TO BE ~EBZC~TE~ T~ THE COUNTY OF CHE3 TERFZEL ~ ~HE~TERFZEL~ CBUNTY, VZRG~NZ~ SCALE ~ 1' = 100' NOVEMBER 1, ~001 CHARLES C. TQW&~ ~ AXS~IATEg, P.C. CIVIL ENGINEERS - PLANNERS - LAND SURVEYORS 9850 LORI ROAD, SUITE ~01 CHESTERFIELD, VIRGINIA DRAt~'N BY: PCB PPRO O ( 0 0053 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin¢ Date: December 19, 2001 Item Number: 8.B.7.d. Subject:' Acceptance of a Parcel of Land Along the South Right of Way Line of Hull Street Road from Seniark, L.L.C. County Administrator's Comments: County Administrator: ~ Board ActionReques~d: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.244 acres along the south right of way line of Hull Street Road (US Route 360) from Seniark, L.L.C., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: c:~~ .~. ~'~.,,,.,,,,~ Title: John W. Harmon Attachments: ~'~No Right of Way Manager VICINITY SKETCH Acceptance of a parcel of land along the south right of way line of Hull Street Road from Seniark, L.L.C. TRO~:~¥ BUCK BRANCHED A~,,~ Chesterfield County Department of Utilities Right Of Way Office 000Sb ~ ~47.05 ! ~, 730,~0~. 44 VDOT ESMT. D82257 PG549 . L= 165.00' R=200. 00' 1-=8752' CB=S 07'35'06" E CH= 160. 36' D=47' 16'07' ' HARBOURS/DE DRIVE ~o' R/W ~ ROUFE ~z4772 ~ . L=J6.91 ~ c/~-36, ao ~ ~ o=os:. 13' !EHo~rard L. No. 1854 NO. 6106 MOCKINOBIRD LN, SENIARK LL¢ PIN fft730-674- f719-00000 7,955 ACRES PARCEL ~A # GfG. 5 SO, ~ OR 0.24~ ACRE TO BE DEDIO~ED YO OHESTER~TELD COUN'I'~ 674, 198. 50 1, 729, 89~. 76 769.85' s o~'o4'53" E 797. lO' (TOTAL) MICHAEL ~ MYRNA McCAFFEREY DB2125 PC825 PIN 729-674-8507-00000 [3551 HULL STREET ROAD OHK'D I~Y: [ ENd'S. I PLAT SHO~'ING 0.244 ACRE OF LAND SURVEY'MOT TO BE DEDICATED DAT~:OW~/O~ TO CHESTERFIELD COUNTY REV: 07/31/01 MA TOACA D/STRICT SCALE: 1"= 60' C/ffE-%TER?/ELD COUNT'(, V/R~/A//A JOB NO: O01001 03.00 laLANNER$ · AROHITE~?$, ENGINEERS, SURVEYORS 1208 Oorpore~e Circle, RoanoKe, Vir¢lnla 24018 · Phone (540} 772-9580 · Fax (540) 772-8050 501 Br~rmhw~/I:lolcl · iolte 100 - FIIcllmoed, ¥1rglnla 2~36 · Phon~ (104} 194-0~71 · 11038 LaKeddge Pa~ay, Suite 1 · Ashland, Virginia 23005 · Phone (804) 550-2888 · Fax (804-) 550-2057 OOL G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: December 19, 2001 Item Number: 8.B.8.a.1. Subject: Request Permission to Install Underground Cable Across Airfield Drive County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Verizon Virginia Inc. permission to install underground cable across Airfield Drive to provide service to the FBO hanger at Chesterfield County Airport; subject to the execution of a license agreement. Summary of Information: Verizon Virginia Inc. has requested permission to install underground cable across Airfield Drive to provide service to the FBO hanger at Chesterfield County Airport. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: c--..~?,-~. -z3. ~>,.--..-~ Title: John W. Harmon Attachments: Yes ~No Right of Way Manager VICINITY SKETCH REQUEST PERMISSION FOR UNDERGROUND CABLE TO ENCROACH WITHIN A COUNTY RIGHT OF WAY KNOWN AS AIRFIELD DRIVE Chesterfield County Department of Utilities Right Of Way Office I I I I I I I LAND-USE LZCENSE EXHZBrr ( AIRFZELD DRZVE ) 4821 BETHLEHEM ROAD, RICHMOND, VIRGINIA 23230 (804) 213-3815 ~ Prepared £or Verixon Virgf_m'a Inc. EXHIBZT SHOWING VERZZON VZRGINIA INC. BUP~ED TELEPHONE CABLE ZNSTALLATZON WZTHZN CHESTERFZELD COUNTY PUB! TC ROAD RZGHT-OF-WAY KNOWN AS AZRFZELD DRZVE AT CHESTERFZELD COUNTY AZRPORT GEO./TAX DIST: 81028/2199 COUNTY: CHESTERFIELD STATE: VZRGINZA VERZZON W.O. NO: OG-01-204 WTRE CENTER: COGBI'LL D-TEL W.O. NO: 12782 DATE: NOVEMBER 1, 2001 PREPARED BY: D-TEL/SHB SCALE: 1" = 20" R/W PERMZT NO: BC-t03:I.65-W ("COUNTY LAND-USE LTCENSE") SHEET _ OF ~ O :~)O~D CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Item Number: 8.B.8.a.2. ect: Request Permission for Underground Cable to Encroach Within a County Right of Way Known as Mill View Drive Coun~ Administrator's Comments: Coun~ Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Verizon Virginia Inc. permission for underground cable to encroach within a County right of way knovm as Mill View Drive to provide service to 01d Hundred Mill, Sections B and D; subject to the execution of a license agreement. Summary of Information: Verizon Virginia Inc., has requested permission for underground cable to encroach within a County right of way known as Mill View Drive to provide service to Old Hundred Mill, Sections B and D. This request has been reviewed by staff and approval is recommended. District: Clover Hill John W. Harmon Attachments: Yes ~ No Title: Riqht of Way Mana.qer 0 0060 VICINITY SKETCH REQUEST PERMISSION FOR UNDERGROUND CABLE TO ENCROACH WITHIN A COUNTY RIGHT OF WAY KNOWN AS MILL VIEW DRIVE Chesterfield County Department of Utilities Right Of Way Office ~ 29 SEC770N ~ NORTH 2~ ID tel L~CENSE EXHIBTT SHOWING PROPOSED '"' DESIGNED TELECOMMUNICATIONS, INC. I VERIZON VIRGINIA INC. BURIED TELEPHONE CABLE 4821 BETHLEHEM ROAD, RICIiMOND, V1RGI~LA 2~2J0 (804)213-3515 I TO BE INSTALLED WITHIN THE DEDICATED PUBLIC  STREET RIGHT-OF-WAY FOR MILL VIEW DR/VE IN OLD HUNDRED MI'LL SUBDIVISION, CLOVER HILL Prepzrec[ £o~' Verfzon Vft'g-6'~t'~ Inc. DISTRICT, CHESTERFIELD COUNTY, VIRGINIA COUNTY: CHESTERFIELD WIRE CENTER: BETHI'A PREPARED BY: D-TEL/SHB ("COUNTY LAND-USE LI~CENSE") GEO./TAX DIST: 83021/2199 ! VERIZON W.O. NO: B'1'-01-262 DATE: NOVEMBER 1, 2001 B/A PERM]~T NO: BC-103164-W STATE: VIRGINTA D-TEL W.O. NO: 13064 SCALE: 1" = 100' SHEET _~ OF 2. SECTZO~ ~ NOR~I~I - OLD HUNDRED ROAD - ( 90' R/W ) zoo.,~ / SEC~o~ A 38 ID-tel 4821 BETHLEHEM ROAD, RICHMOND, VIRGINLA 132.30 (804) ~l~i~ P~'ep~'ed loc Ved_zon V~z~'~ Znc. I TCENSE EXHIBIT SHOWING PROPOSED VERZZON VIRGINIA INC. BURIED TELEPHONE CABLE TO BE INSTALLED WITHIN THE DEDICATED PUBLIC STREET RIGHT-OF-WAY FOR MILL VIEW DRIVE IN OLD HUNDRED MILL SUBDIVISION, CLOVER HILL DISTRICT, CHESTERFI_F/D COUNTY~ VIRGINIA GEO./TAX DI~': 83021/2199 COUNTY: CHESTERFIELD STATE: VIRGINIA VERIZON W.O. NO: BT-01-262 DATE: NOVEMBER 1, 2001 WIRE CENTER: BETHIA PREPARED BY: D-TEL/SHB D-TEL W.O. NO: 13064 SCALE: 1" = 100' B/A PERMTT NO: BC-103164-W (~COUNTY LAND-USE I./CENSE") SHEET ~ OF _2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: December 19, 2001 Item Number: Subiect: Request to Install a Private Water Service Within a Private Easement to Serve Property at 16820 Harrowgate Road County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors approve a request to install a private water service within a private easement to serve property at 16820 Harrowgate Road and authorize the County Administrator to execute the water connection agreement. Summary of Information: Christian Berry has requested approval to install a private water service within a private easement to serve property at 16820 Harrowgate Road This request has been reviewed and staff recommends approval. District: Bermuda · Harmon Yes ~-] No Attachments: I I Title: Riqht of Way Mana,qer 0 0064 VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 16820 HARROWGATE ROAD ISE RD Chesterfield County Department of Utilities Right Of Way Office O 0065 ~ I 10' x 10' Water 10' Private i Aldemius B. Berry 16900 Harrowgate Rd. Pin # 798-630-2623-00000 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 8.B.8.c. Subject: Request to Install Private Sewer and Water Services Within Private Easements to Serve Townhouses in Amberleigh, Section 1 County Administrator's Comments: County Administrator: BoardAction Requested: Staff recommends that the Board of Supervisors approve a request to install private sewer and water services within private easements to serve townhouses in Amberleigh, Section 1 and authorize the County Administrator to execute the sewer and water connection agreement. Summary of Information: Amberleigh, L.L.C. has requested approval to install private sewer and water services within private easements to serve the townhouses on Lots 2, 5, 6, 7, 8, 9, 10, 13, 14, 18, 21, 22, 25, 26, 29 and 30. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: ~~ ~ 1.(~~---,,',~ do~n W. H~rmon Yes ~-] No Attachments: I I Title: Right of Way Manager OOG? VICINITY SKETCH Request to Install Private Sewer and Water Services Within Private Easements to Serve Townhouses in Amberleigh, Section1 O z o CT Chesterfield County Department of Utilities Right Of Way Office 0 ! ! ! / ! ! ! ! ? ! / / / / ? / // 0 / / / ! ! , / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: December 19, 2001 Item Number: 8.B.8.d. Subiect: Request Permission for a Private Concrete Drainage Pipe to Encroach Within a Sixteen Foot Drainage Easement Across Lots 24 and 25, Club Crest, Section 2 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Kevin L. Nute and Elizabeth A. Nute, and Harry R. Gill and Kimberlei C. Gill permission for a private concrete drainage pipe to encroach within a 16' drainage easement across Lots 24 and 25, Club Crest, Section 2, ; subject to the execution of a license agreement. Summary of Information: Kevin L. Nute and Elizabeth A. Nute, and Harry R. Gill and Kimberlei C. Gill have requested permission for a private concrete drainage pipe to encroach within a 16' drainage easement across Lots 24 and 25, Club Crest, Section 2. This request has been reviewed by staff and approval is recommended. District: Bermuda John W. Harmon Attachments: Ycs --]No Title: Ri.qht of Way Mana.qer #0 0070 VICINITY SKETCH REQUEST PERMISSION FOR A PRIVATE CONCRETE DRAINAGE PIPE TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOTS 24 AND 25, CLUB CREST, SECTION 2 Chesterfield County Department of Utilities Right Of Way Office O0?I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: December 19, 2001 Item Number: 8.B.8.e. Subiect: Request Permission for a Fence to Encroach Within an Eight Foot Easement Across Lot 34, Block M, Great Oaks, Section 6 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Carol L. Kelley permission for a fence to encroach within an 8' easement across Lot 34, Block M, Great Oaks, Section 6; subject to the execution of a license agreement. Summary of Information: Carol L. Kelley has requested permission for a fence to encroach within an 8' easement across Lot 34, Block M, Great Oaks, Section 6. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: Yes ~--] No Title: Ri,qht of Way Manaqer #0 0073 VICINITY SKETCH REQUEST PERMISSION FOR A FENCE TO ENCROACH WITHIN AN EIGHT FOOT EASEMENT ACROSS LOT 34, BLOCK M, GREAT OAKS, SECTION 6 Chesterfield County Department of Utilities Right Of Way Office / ./ / / Carol L. Kelley 10805 Timberun Road Pin # 746-678-0594-00000 DB. 2602 PG. '890 I0 ~o ~ Great Oaks Lot 34, Block M, Section 6 0 007.5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 8.B.8.f. Subiect: Request to Install a Private Water Service Within a Private Easement to Serve Property at 6606 Hopkins Road County Administrator's Comments: County Administrator: BoardAction Requested: Staff recommends that the Board of Supervisors approve a request to install a private water service within a private easement to serve property at 6606 Hopkins Road and authorize the County Administrator to execute the water connection agreement. Summary of Information: James E. Manley and Medora G. Manley have requested approval to install a private water service within a private easement to serve property at 6606 Hopkins Road This request has been reviewed and staff recommends approval. District: Dale John W. Harmon Attachments: [-~No Title: Right of Way Manager VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 6606 HOPKINS ROAD Chesterfield County Department of Utilities Right Of Way Office 0 0077 ~I'/~° Private Water ~,10' x 20' Public Water ~[ames E. & Medora 6606 Hopkins Road DB. 1059 PG. 4 '?in # 78t~-681-8942-00000 ~__ ;C. Duke J 6604 Hopkins Road WB. 256 PG. 666 Pin # 781-sa 1-0446-~000,0,, Mariofie M. Taylor Helen R. Ogle ~ 6608 Hopkins Road / DB. 3389 PG. 734 __---- Pin # 781-681-1950-00000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 19, 2001 Item Number: 8.B.9. Subject: Conveyance of an Easement to Verizon Virginia Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. to install underground cable to provide service to the FBO hanger at Chesterfield County Airport, 7421 Airfield Drive. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. to install underground cable to provide service to the FBO hanger at Chesterfield County Airport, 7421 Airfield Drive. District: Dale John W. Harmon Attachments: Yes J-]No Title: Ri.qht of Way Manager I~ 0079 VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VERIZON VIRGINIA INC. Chesterfield County Department of Utilities ~ORTH - ,. ~"~..- ~ ---x ~. _~_ ~t~ ~ .~- : ,, . . I " -~ . ' " 'I[MI ~' J . ~ .......... ~ ' .~ CO~MUNt~' HANGAR- FBO CORPORATE HANGAR '~' .: .. I I I I I I I D tel ~*SHOWING VE~ZO. ~RGINIA -- DESIGNED TELECO~UNICATIONS, INC. ~EMENT UPON THE PROPER~ OF ~ C~E~ER~IELD ~0~~ I I I MAG. DI~: DALE COUNt: CHE~ER~ELD ~ATE: ~RGINIA VE~ZON W.O. NO: OG-01-2~ ~RE CENTER: COGBILL D-TEL W.O. NO: ~2782 DATE: NOVEMBER ~ 200~ PREPARED BY: D-TEL/SHB S~LE: R/W PERM~ NO: BC-103Z66-R GEO./T~ DI~: 8~0~/2~99 SHE~ OF ' ' ~ ' ' DENOTES LO~ON OF ~0' ~DE VE~ZON ~RGIN~ INC. ~EMENT ~ SHOWN HEREON I I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: December 19, 2001 Item Number: 8.B.[0. Subject: Refer to the Planning Commission a Proposed Zoning Ordinance Amendment Concerning Adult Day Care Within Homes County Administrator'~ Comments: County Administrator: Board Action Requested: Refer to Planning Commission the attached zoning ordinance amendment concerning adult day care within homes. Summary of Information: The Board of Supervisors has asked Planning staff to review the zoning requirements for accommodating elderly family members within single family homes. Two methods of aiding citizens in the care of elderly were researched -adult day care and Parent/in-law suites. Staff recommends that the zoning ordinance be amended to permit adult day care in the same manner as children's day care. This would allow day care services for five (5) or fewer adults in a private residence without zoning approval. Day care for six (6) or more adults would be permitted with a Conditional Use from the Board of Supervisors. The application fee should be reduced to $250. The staff recommends that no changes be made to the County's definition or processing of zoning changes for single family homes or duplexes because the current ordinance gives considerable flexibility and is equally or more lenient than most of our neighbors. See attachments. Preparer Title: Attachments: Thomas E. Yes Jacobson [--]No Director of Planning C:DATA/AGENDA/2001/DEC 1901.1/GOK Parent/In-Law Suites SINGLE FAMILY VERSUS TWO FAMILY DWELLINGS Recommendation The zoning ordinance provides considerable flexibility for children to move elderly family members into their single family home without the need for a conditional use for a two family dwelling. No change to the standards that determine what is a single family dwelling versus what is a two family dwelling is recommended. Background There has been much discussion lately about the inability of many elderly residents to continue to maintain their own private homes. Most individuals do not need nursing home assistance and want to maintain as much privacy and independence as possible. The Planning Department receives approximately 250 - 300 requests from families dealing with this matter each year. Zoning regulations concerning parent or in-law "suites" are designed to provide ways for families to take care of relatives within their single family home, but also to discourage the use of single-family homes for duplexes or investment purposes. The zoning ordinance provides wide latitude for families in this situation. The easiest and least costly solution is to move elderly family members into their children's home with minimal modifications to the home. If the existing home is not converted into a duplex (a home with two (2) completely separate living, sleeping, bathroom and kitchen facilities), no zoning approval is needed. The zoning ordinance permits separate living, sleeping and kitchen facilities if the home contains shared bathroom facilities. Separate living, sleeping and bathroom facilities are permitted if the home contains a shared kitchen. An area with a sink and small appliances such as a microwave, hot plate, toaster oven and portable refrigerator is not considered a kitchen which allows the elderly family members to maintain significant privacy and independence without zoning approval. The reasoning behind such regulations is that the home is less likely to be used as rental property in the future if it doesn't have separate kitchens or bathrooms. A County family recently added onto their home to care for an elderly family member. (Floor plan attached) This addition did not require a Conditional Use. Attached is an extract from an article, prepared by County staff for the Community Shopper explaining these opportunities in single family zoning districts. County staff will use this publication to explain options available for our residents. Chesterfield is more flexible than Hanover or Henrico Counties in determining what is permitted in a single family home without special zoning approval. Hanover has a streamlined process and a lower fee if zoning approval is needed (See chart below). FAMILY SUITE COMPARISON Family Cost Flexibility Suite Chesterfield Conditional Use $1400 Conditional Use not required PC/BOS with shared bath or kitchen. A sink, hotplate, microwave and small refrigerator is not a kitchen and do not require a Conditional Use. Hanover Special Exception $400 Special Exception is not BOS...family required if only 1 area is used members only to store/prepared food Henrico Multi-family $1400 Multi-family is not required zoning PC/BOS if only 1 area has a stove, full size sink or full size refrigerator The addition of completely separate living facilities for two (2) families requires the approval of a Conditional Use by the Board of Supervisors. A small number of requests are processed each year. Most are approved with conditions designed to minimize the long-term use of the property for rental or investment purposes. The Conditional Use application fee is $1400. A fee change can be considered by the Board of Supervisors. However, such a fee change would also be applicable to an application for a traditional duplex. ADULT DAY CARE Recommendation Staff recommends that the zoning ordinance be amended to permit adult day care in the same manner as children's day care. This would allow day care services for five (5) or fewer adults in a private residence without zoning approval. Day care for six (6) or more adults would be permitted with a Conditional Use from the Board of Supervisors. Proposed Adult Care Regulation Adult care within homes 1 - 5 individuals 6+ individuals Conditional Use Fee $250.00 By right with restrictions Conditional Use 0 00 4 Background A recent zoning ordinance amendment streamlined the process for children's day care within private homes. This amendment did not change the zoning standards for adult day care within homes. A summary of the standards is listed below. CURRENT ZONING REGULATIONS Adult care Child care within homes within homes 1 - 5 Conditional Use By fight with individuals restrictions 6 + Conditional Use Conditional individuals Use Conditional $1250 + $250 use fee $30/acre There are no greater land use impacts for adult day care than there are for childcare, therefore amendment of adult care regulations to parallel child care regulations would be appropriate. 0 0 90SG AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-25, 19-65, 19-102, 19-107.1, 19-124, AND 19-301 AND ADDING SECTION 19-113.1 RELATING TO ADULT DAY-CARE HOMES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 19-25, 19-65, 19-102, 19-107.1, 19-124 and l9-301 of the Code of the CounO; of Chester_field, 1997, as amended, are amended and re-enacted and Section 19-113.1 is added to read as follows: Sec. 19-25. Fees. The following fees, which include the costs of hearings, advertisements and notices when required, shall be deposited simultaneously with the filing of the application: OOO (b) Conditional uses and special exceptions: OOO (4) Adult day-care homes... $250.00 (45) Planned development: Without zoning reclassification... 2,500.00 Plus, per acre... 15.00 With zoning reclassification... 2,800.00 Plus, per acre for the first 200 acres... 60.00 Plus, per acre over 200 acres... 20.00 Amend condition of planned development to include a condition of a textual statement, per first two conditions... 1,600.00 Each additional condition thereafter... 400.00 (56) All others... 1,250.00 Plus, per acre... 30.00 (67) No applicant for a conditional use or planned development for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.2 2 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. OOO Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 Adult day-care homes, provided that no more than five adults exclusive of the provider's own parents or parents-in-law receive care at any one time during a 24- hour day. 000 Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this Chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to Section 19-13' o00 Adult day-care homes, provided that no more than five adults exclusive of the provider's own parents or parents-in-law receive care at any one time during a 24- hour day. OOO Sec. 19-107.1 Uses permitted with certain restrictions. The following uses shall be permitted in the R-MF District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be 1900:55590.1 2 12/7/01 0:21 PM 0 O0 b met, these uses may be allowed by conditional use, subject to Section 19-13: ooo (b) Adult day-care homes, provided that no more than five adults exclusive of the provider's own parents or parents-in-law receive care at any one time during a 24-hour day. OOO Sec. 19-113.1. Uses Permitted with certain restrictions. The following uses shall be permitted in the MH-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to Section 19-13: (a) Uses permitted with restrictions in the R-88 District. ooo Sec. 19-124. Uses permitted with certain restrictions. ooo (b) The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (3) Adult day-care homes provided that no more than five adults exclusive of the provider's own parents or parents-in-law receive care at any one time during a 24-hour day. OOO Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: OOO 1900:55590.1 3 12/7/01 0:21 PM Adult day-care home: A dwelling unit in which the provider resides that is used to provide care, protection and guidance to one through twelve adults exclusive of the provider's own parents or parents-in-law when at least one adult receives care for compensation. Adult day-care homes are not subject to the requirements governing home occupations. ooo (2) That this ordinance shall become effective immediately upon adoption. 1900:55590.1 4 12/7/01 0:21 PM 0 0090 As Chesterfield County's population ~matures, more and more families are faced with the daily care of elderly relatives, especially parents or in-laws. For many families, the easiest and most economical solution may be hav- ing a relative who is in need of care move in and share the use of an exist- lng home. This involves minimal cost and will not require any zoning approvals from the county. A homeowner may, however, decide to add a suite, or second-dwelling unit, to their home. In that case, the home- There are many considerations families must make when bringing a loved one in need of care into their home. One decision is whether accommodations, such as a suite, should be added to an existing residence to provide additional space and comfort. The Chesterfield County Planning Department is providing the following information so that citizens may understand both the zoning regulations that are in place for additions, or suites, and so that they are aware that a level of flexibility is designed into the county's Zoning Ordinance. This document is meant to serve as a preliminary guide to assist homeowners, however, it is not the Zoning Ordinance. owner should always consult with the Chesterfield County Planning Depart- ment to determine whether a zoning amendment is required before building the addition. Zoning regulations concerning "parent or in-law suites" are designed to provide ways for families to take care of relatives at home, but also to ensure that single- family homes aren't modified to the extent that they become duplexes. Residential neighborhoods in Chester- field County generally are zoned for single-family homes. A duplex is not Sincerely, lorn Jacobson~ Director of Planning permitted in residential zoning districts without a zoning amendment called a conditional use. The Zoning Ordinance is designed to minimize the impact to families, while also minimizing the likelihood that an added suite transforms a residence into a duplex, which could be used as rental or investment property. Whether a suite for a relative is considered a second dwelling depends heavily on its design and its kitchen and bathroom facilities. A relative may have (CONTINUED ON BACK) Adding suite takes PLANNING (CONTINUED FROM FRONT) separate living, sleeping and bathroom areas without the need of a conditional- use permit if the home has only one shared kitchen; a relative may have sep- arate living, sleeping and kitchen areas if he or she shares bathroom facilities with the homeowner. The reasoning behind such regulations is that a suite is less likely to be used as a rental property in the future if it does not have either a kitchen or a bathroom. The Planning Department defines a kitchen as an area with a sink and any major appliance, such as a full-size refrigerator or range. An area with a sink and small appliances, such as a microwave, hot plate, toaster oven and portable refrigerator (3.5 cubic feet or smaller), is not considered a kitchen. Therefore, such an arrangement could be combined with a bathroom and be in compliance with the zoning ordinance. The zoning ordinance, of course, per- mits a parent or other relative to live within a house with their family. It also permits that relative to have a separate bedroom and bathroom. The ordinance also pertains to persons who are not relatives but are living in a home for the purpose of providing services to a family. Conditional-use requests regarding the additions of suites to homes come before the county eight to 10 times per year. It is expected that more and more of these requests will be made as the county ages as a society. i For more information, please contact the Chesterfield County Planning Department, Customer Assistance Branch at 748-1050. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 19, 2001 Item Number: 8.B.11. Subject: Approve an Increase in the Scope of Work and Transfer of Funds for Fencing Improvements at Chalkley Elementary School Athletic Complex County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize a change in the scope of work and transfer $10,000 from the Parks Improvement Drainage Project to the Chalkley Restroom Concession project within the Park Improvements Bond Account to allow for construction of fencing. Summary of Information: The Chalkley Athletic Association has requested to add a perimeter fence around the school to control access. This work is not in the original Bond Referendum Scope. Chalkley Elementary School was scheduled for several areas of improvement under the 1996 Bond Referendum - lighting and renovation of the existing football field, construction of a new restroom/concession building, and drainage improvements behind the school adjacent to the court games area. The football field improvements are complete; the drainage work is not required since it is part of the new school renovations; and the restroom/concession is 75% completed. A $6,679 surplus of funds remains for the overall project and is available for use through th% [~in~~ ~e project. Preparer: ~.,~-~ ~.~,.----'---~ Title: Director, Parks and Recreation Michael G-'-oq'd e n Attachments: --~ Yes No 0093 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: December '19. 200'1 Number Bud.qet and Mana.qement Comments: This request for transfer of $10,000 to install perimeter fencing at the Chalkley Elementary Athletic Complex is available in the Parks Drainage Improvements Project Account. Subsequent to these actions, $6,679 will remain in the Chalkley Concession/Restroom Project contingency to cover unforeseen expenses. Preparer: ~&Cc~"'~',~iL~ Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: December 19, 2001 Item Number: 8.B.12.a_ Subject: Transfer $625 from the Bermuda District Improvement Fund to the Parks and Recreation Department for the James River Parade of Lights Event County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $625 from the Bermuda District Improvement Fund to the Parks and Recreation Department to defray the costs incurred from the James River Parade of Lights event. Summary of Information: Supervisor McHale is requesting the Board to transfer $625 from the Bermuda District Improvement Fund to the Parks and Recreation Department to defray the cost of materials, supplies, transportation and entertainment provided for the James River Parade of Lights event. The actual amount needed for this event is $800; however, $175 in Bermuda District Improvement Funds were remaining after the Bensley Veteran's Day Celebration event. If the Board decides to approve this request, the Board will also be approving use of the $175 for the Parade of Lights event. This is an appropriate use of County funds since the Parade of Lights is an established County program which has been sponsored by the Parks and Recreation Department for the past nine years. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Rebecca T. Dickson Director, Budget and Management 0423:55506. ! Attachments: Yes ~-~ No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield Mike Golden, Co. Parks & Rec. Director If an organization is the applicant, what is the nature and purpose of the organization?' (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Count y Parks & Recreation Dept. What is the amount of funding you are seeking? $~00.00 Describe in detail the funding request and how the money, if approved, will be spent. Materials & Supplies for Parade of Lights event at Henricus Bluff / Dutch Gap. (lights) Is any County Department involved in the project, event or program for which you are seeking funds? Yes- Fire/Police/Co. Admin.- Multi-department, regional event If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? NtA 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is'the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes No × No × No x What is the address of the applicant making this funding request? P.O. Box 40 Chesterfield, VA 2~83~ What is the telephone number, fax number, e-mail address of the applicant? #748-1623 Phone #751-4131 Fax go ldenm~ c o. che s t er fie id. va. us Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-presi~nt/~chairman or vice- chairn~5 ~f th~n' Signat~ure ~ Director of Parks & Recreation Title (if signing on behalf of an organization) Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: December 19, 2001 Item Number: 8.B. 12.b. Subject: Transfer of $4,000 in Bermuda District Improvement Funds to the School Board to Purchase Band Instruments for Thomas Dale High School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $4,000 in Bermuda District Improvement Funds to the School Board for the purchase of band instruments for Thomas Dale High School. Summary of Information: Supervisor McHale requests the Board to transfer $4,000 in Bermuda District Improvement Funds to the School Board for the purchase of band instruments for Thomas Dale High School. The Thomas Dale High School Band Boosters contacted Mr. McHale and requested a $4,000 donation from the County to purchase the instruments. The County is not legally authorized to give money to booster organizations but the County can give money to the School Board to make capital purchases. The band instruments will be owned by the School Board and will be part of the School Board's inventory. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes ~-]No Title: Director, Budget & Management 0423:55599.1 15:15 '~$043437684 ANDERSEN ~ 004/Oll DISTRICT IMPROVEMENT FUNDS APPLI CAT_ION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person= or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to /'7~ J applicati(~n.) __. / ' What is the amount of funding you are seeking7 Describe in detail the funding request and ,:,,, .,, ,:, r, ,: . : o Is any County Department involved in the project, event or program for which you are seeking funds7 individuals or organizations will provide the remainder of the funding? 0407:23350, l If this request for funding will not fully your activity or program, what other RUG-15-2001 1S:5S 0 P. 04 o$/,15/Ol 15:15 '~$043437684 ANDERSEN ~0o$/oll Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes No Yes ~ No Yes / No Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. signature Title {if signing on behalf of an organization) P~n~ed Hame 040723380. RUG-15-2081 15:55 884343?684 97;:. P. 05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of .2 Meeting Date: December 19, 2001 Item Number: 8.B. 13. Subject: Confirmation of Action by County Administrator to Amend the Military Leave Administrative Procedure to Pay Active Duty Employees the Difference Between Their Military Pay and Their County Pay From January 1, 2002 through March 31, 2002 County Administrator's Comments: County Administrator: Board Action Requested: Confirm the attached amendment to the County's military leave administrative procedure Summary of Information: As a result of the September 11, 2001 attack on America, a number of County employees were called into active duty through reserve or national guard units. The County's personnel administrative procedures normally provide for employees on military leave to receive 15 work days of paid military leave at their full County pay. After the 15 work days, they are placed on military leave without pay and draw only their military pay. In September, the County Administrator extended the military leave period until December 31, 2001 and paid active duty employees the difference between their military pay and their County pay. This extension, which is consistent with the County's action during the Desert Storm war, was confirmed by the Board of Supervisors on September 26. The County Administrator recently announced his intention to extend the military pay period for this conflict until March 31, 2002. Because of the Board of Supervisors' interest and support we ask that the Board vote to confirm the amendment to the military leave administrative procedure described above as a show of support for all County employees who actively protect America as servicemen and servicewomen during this conflict. The amendment is attached. · ' Lane B. Rarnsey / Attachments: Yes --]No Title: County Administrator 0505:54754.2 0 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA December 19, 2001 Item Number: Page 2 of 2 Through the last pay period, we have paid $13,137 in military supplement pay since the September 11 attack. We have 25 employees currently on military leave, and this number has remained fairly constant. There may also be some additional overtime pay increases due to staffing issues caused by employees on leave but we cannot quantify that amount at this time. 0505: 54754.2 U oxOg 0o0 J. Military Leave Upon presentation of a copy of final orders, an employee who is a member of an officially-recognized reserve or national guard unit shall be entitled to 15 work days of military leave for training purposes or active duty and shall be paid regular pay. These 15 workdays can be used through the pay period covered by the last pay date of the calendar year. For 24-hour employees, one day equals 12 hours for military leave purposes. An employee who is drafted, volunteers for full-time military service, or is called to active duty shall be placed on military leave without pay when military leave is exhausted. For any such employee who is involved in the conflict resulting from the attack on America that occurred on September 11, 2001, the county, after expiration of 15 work days of military leave, will pay the difference between military pay and county pay until Dcccmbcr_,,,,"" 2001 March 31 ,2002. During military leave without pay, annual leave and sick leave will accrue and the merit date will not change. Within thirty (30) days of receipt of an honorable discharge from the service or transfer to inactive duty, the employee may apply for reinstatement with the county. Such application shall be filed thirty (30) days prior to the time the employee desires to return to work. The employee shall be returned to the previous position, if vacant, or a comparable vacant position with the same rights and privileges as if the employee had not entered the military service. 000 o Oi. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 8.c. 14. Subiect: Amendment to 2001 Holiday Schedule County Administrator's Comments: County Administrator: Board Action Requested: Ms. Humphrey requested an amendment to the 2001 holiday schedule to include Monday, December 31, 2001. Summary of Information- Preparer:~~)J~ q. /~/w/,,. '~arla~). Gerber ' ' Title: Director, HRM Attachments: [--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: December 19, 2001 Item Number: 8.C. 15. Subject: Potential Legislation to Give By-Right Placement of Manufactured Housing in Any Residentially Zoned District County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to: 1) to prepare a letter to be sent to community associations and other organizations informing them of potential legislation to give by-right placement of manufactured housing in any residentially zoned district; and 2) to prepare a resolution opposing the potential legislation for the Board's consideration on January 9, 2002. Summary of Information: The Virginia Housing Study Commission voted unanimously at their November 28, 2001 meeting to recommend that the 2002 General Assembly pass legislation which would amend the Code of Virqinia as follows: Section 15.2-2290.1 Certain Manufactured Homes Deemed Same as Site-Built Homes. A. Notwithstanding the provisions of Section 15.2-2290, localities adopting and enforcing zoning ordinances under the provisions of this article shall provide that any new, multi-sectioned manufactured home with a minimum width of 24 feet, a minimum 5/12 roof pitch, on an individual lot, and on a permanent foundation with masonry skirting, shall be defined in all such zoning ordinances as a single family dwelling, and shall be permitted in any residential zoning district that permits single family dwellings constructed Preparer: ~"~ ~~'~~itle; Director, Interqovernmental Relations ' ~ar~Ann Curtin Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 to the Uniform Statewide Building Code, subject to the same zoning regulatory standards applicable to a site-built single'family dwelling within the same or equivalent zoning districts. Such regulatory standards shall not have the effect of excluding manufactured housing. B. Local zoning ordinances adopting provisions consistent with this section shall not relieve lots or parcels from those obligations relating to manufactured housing units imposed by the terms of a restrictive covenant. Staff recommends the Board oppose such proposed legislation (if introduced) for the following reasons: 1. This action undermines local land use authority. 2. Chesterfield has an array of affordable housing dispersed throughout the five magisterial districts. 3. Chesterfield has in place at present about 2400 manufactured homes and will continue to place these units in appropriate neighborhoods. o Passage of by-right legislation would undermine the property rights of existing homeowners and not allow citizen input into the character and appearance of their neighborhoods through the public hearing process. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 19, 2001 Item Number: 10.A. Sub!ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases Coun~ Administrator's Comm~nt~: County Administrator: Board Action Reauested: Summary of Information: Attachments: [----~ No Title: County Administrator #0 0104 CHESTERFIELD COUNTY GENERAL FUND BALANCE December 19, 2001 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/01 FY2002 Actual Beginning Fund Balance $48,351,214 11/14/01 Designation for Health Center Commission (1,500,000) $46,851,214 11/14/01 Designate excess revenue (County) for non- recurring items in FY2003 (2,636,670) $44,214,544 11/14/01 Designate excess expenditures (County) for non- recurring items in FY2003 (9,441) $44,205,103 11/14/01 Designate excess revenue (Schools) for non- recurring items in FY2003 (6,088,836) $38,116,267 11/14/01 FY01 Results of Operations - Schools unspent General Fund Transfer (1,232) $38,115,035 11/14/01 FY01 Results of Operations - FY02 One cent tax rate decrease - Jan. - June (County) (242,285) $37,872,750 11/14/01 FY01 Results of Operations - FY02 One cent tax rate decrease - Jan. - June (Schools) (546,715) $37,326,035 11/14/01 FY01 Results of Operations - Schools - Bailey Bridge Middle School Design (250,000) $37,076,035 11/14/01 & 12/19/01' FY01 Results of Operations ~ Fire (626,100) $36,449,935 11/14/01 & 12/19/01' FY01 Results of Operations - Police (5O0,000) $35,949,935 11/14/01 & 12/19/01' 11/14/01 & 12/19/01' 11/14/01 & 12/19/01' FY01 Results of Operations - Libraries FY01 Results of Operations - Environmental Management Program FY01 Results of Operations - CSA Shortfall (90,600) (300,000) (286,635) $35,859,335 $35,559,335 $35,272,700 *Pending 12/19/01 Public Hearing 0 t~,~L05 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT December 19, 2001 Board Meeting Date Description FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 Amount 4/12/00 FY01 Budgeted Addition 8,400,000 (6,939,600) 4/12/00 FY01 Capital Projects 3/06/01 Return unused funds; closure of Wide Area Network Project 561 04/04/01 Transfer to Juvenile and Domestic Relations Courthouse Project (325,000) (360,000) 04/25/01 Testing of Comprehensive Plan Balance 8,812,051 1,872,451 1,873,012 1,548,012 1,188,012 FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/01 FY02 Budgeted Addition 4/4/01 FY02 Capital Projects 7/25/01 County's Master Plan Update 9/26/01 Video equipment for Circuit and General District Courts 10/24/01 360 West Corridor Plan 11/14/01 Building Improvements (County Administration) 11/14/01 Security Enhancements (MH/MR and County Administration) 8,800,000 (7,579,700) (85,ooo) (90,000) (7o,ooo) (17o,ooo) (lO7,OOO) 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 0 0106 Prepared by Accounting Department November 30, 2001 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began APPROVED ANDEXECUTED Description Original Amount Date Ends Outstanding Balance 11/30/01 * 12/93 04/99 06/99 1/01 03/01 04/01 11/00 09/01 Real Property Lease/Purchase Public Facility Lease- Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED $17,510,000 16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $48,919,906 12/01 11/19 05/04 11/21 03/05 03/06 09/05 07/05 1,260,000 14,490,000 23,960 13,725,000 628,753 18,087 16,358 216,106 $30,378,264 PENDING EXECUTION Description None Approved Amount * Second Refunding of Certificates of Participation, Series 1985 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Sub!ect: Roads Accepted into County_ Administrator's Comments: the State County Administrator: Secondary System Item Number: iO.B. Board Action Reauested; Summary of Information: Preparer: Lisa H. Elko Attachments: Ycs ~--] No Title: Clerk to the Board ~) 0109 0110 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: December 19, 2001 Item Number: Subject: CLOSED SESSION County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to ~ 2.2-3711.A.1, Code of Virqinia, 1950, as amended, relating to the performance of a specific appointee of the Board. Preparer: ~ Steven L. Micas Title: County Attorney 0822:55419.1 Attachments: [-'--~ Yes No 0 0111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: December 19r 2001 Item Number: 15. Subject: Recognizing Gabriel L. Aurioles, Daniel Bruce Janek, Jeremy Scott Weiner all from Troop 860, Sponsored by Woodlake United Methodist Church, and Michael A. Sprayberry, Troop 879, Sponsored by Saint Mark's United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested; Adoption of attached resolutions Summary_ of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Aurioles, Mr. Janek, Mr. Weiner all from Troop 800, and Mr. Sprayberry, Troop 879, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their family, to accept the resolutions. Matoaca District Gabriel L. Aurioles Parents: Gabriel and Joan Daniel Bruce Janek Parents: Bruce and Joan Jeremy Scott Weiner Parents: Mark and Leslie Midlothian District Michael A. Sprayberry Parents: Ronald and Rachel Preparer: ~is& H. Elko Attachments: Ycs Title: ~No Clerk to the Board RECOGNIZING MR. GABRIEL L. AURIOLES UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Gabriel L. Aurioles, Troop 860, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Gabriel has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Gabriel L. Aurioles on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0 RECOGNIZING MR. JEREMY SCOTT WEINER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jeremy Scott Weiner, Troop 860, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jeremy has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jeremy Scott Weiner on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0 0114 RECOGNIZING MR. DANIEL BRUCE JANEK UPON ATTAINING THE RAi~K OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness;'and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Daniel Bruce Janek, Troop 860, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Daniel has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Daniel Bruce Janek on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. MICHAEL A. SPRAYBERRY UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael A. Sprayberry, Troop 879, sponsored by Saint Mark's United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Michael has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Michael A. Sprayberry on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Date: December 19, 2001 Subject: Resolution Recognizing David County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the Summary of Information- Edward Newill-Smith Item Number: 15.B. following resolution be adopted. David Edward Newill-Smith's of musical composition. Attachments: Yes ~'] No This resolution is in recognition of patriotism and artistic talents in the field ~D~naldJ. Ka~ /'/ /// {~_ Director, Public Affairs RECOGNIZING DAVID EDWARD NEWILL-SMITH FOR HIS TALENT AS A MUSICAL COMPOSER WHEREAS, David Edward Newill-Smith attends fourth grade at Swift Creek Elementary School's center-based gifted program; and WHEREAS, David is especially interested in math and science; and WHEREAS, in his spare time, David enjoys playing travel soccer; and WHEREAS, David also plays piano and composes original songs; and WHEREAS, while he was in kindergarten, David wrote a song that earned Honorable Mention in a state competition; and WHEREAS, in both first and second grade, David composed songs that earned first-place awards at the Virginia state level; and WHEREAS, his recent composition, "Spirit of America," earned first- place in a competition at his school and is a candidate for other awards; and WHEREAS, "Spirit of America" was written for the PTA "Reflections" Arts and Education program; and WHEREAS, Chesterfield County is fortunate to have such a talented young student and composer as one of its residents. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes David Edward Newill-Smith for his patriotism and artistic talent in the field of musical composition, and wishes him continued success in his academic and musical endeavors. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to David and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 19, 2001 Item Number: 17.A. Subject: Consideration of Amendments to the Zoning Ordinance Relating to VUSBC/BOCA Code Regulated Uses County Administrator's Comments: County Administrator: Board Action Requested: Board is requested to approve amendments to the zoning ordinance relating to VUSBC/BOCA code regulated uses. Summary of Information: Prior to and through the 1970's the Virginia Uniform Statewide Building Code/Building Officials and Code Administration (VUSBC/BOCA Code) contained only one section that regulated "high hazard", uses. These were primarily uses that posed a threat of explosion or severe fire. The Board of Supervisors concerned that these requirements were not sufficient, amended the Zoning Ordinance to prohibit "high hazard" uses in all office, commercial and industrial districts except in the Heavy Industrial (I-3) district where Conditional Use permitted them. As time passed, the VUSBC/BOCA Code has been amended to recognize a greater range of hazards and now have fire sections, which identify and regulate a range of hazards from medical and environmental to severe fire and explosion. This increased awareness and regulation by the VUSBC/BOCA Code has resulted in many of our industries having some portion of their processes being classified high hazard. Staff has worked with industry over the recent years to gain compliance with the zoning prohibition against high hazard uses by mitigating any attendant hazard. In most instances, the high hazard was mitigated~~/l~,,thr°ugh~l, ati°n~~ of redundant fire suppression systems. Preparer: /,.~~'.-~ ,----.-~,'-~ _ Title: Development Manaqer ~irklandA. Turner Attachments: Ycs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 These redundant systems are unnecessary and create an unwarranted expense for the owners. In light of these changes in regulations in the VUSBC/BOCA Code, staff is recommending that any restriction based upon high hazard be removed from the Zoning Ordinance. Staff also reviewed the Ordinance to determine if uses were appropriately classified in terms of hazard or risk to surrounding properties and people. As such, minor changes to permitted locations for tire recapping and laboratories are recommended. These proposed code amendments are attached. The Planning Commission reviewed the proposed amendments at their October 16, 2001, meeting and unanimously recommended adoption. If you have any questions concerning these amendments, please call Bill Dupler, Building Official at 748-1057, Mike Hatton, Fire Marshal at 748-1166, Beverly Rogers, Assistant Director of Planning at 748-1048, Faith McClintic, Assistant Director of Economic Development at 748-3963 or Kirk Turner, Development Manager at 748-1049. 0 011~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-135, 19-142, 19-149, 19-151, 19-156, 19-158, 19-172, 19-177, 19-185, 19-187, 19-192 and 19-197 RELATING TO HIGH HAZARD USES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-135, 19-142, 19-149, 19-151, 19-156, 19-158, 19-172, 19-177, 19-185, 19-187, 19-192 and 19-I97 of the Code qf the County of Chester_field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-135. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the O-1 District. OOO OOO Sec. 19-142. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the O-2 District. OOO OOO Sec. 19-149. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the C-1 District: OOO O 011S 000 Sec. 19-151. Permitted uses by right. Within any C-2 District, no buildings, structures or premises shall be used or arranged or designed to be used except for one or more of the following uses: (a) (b) (c) (d) (e) (0 (g) (h) (i) 0) (k) (1) (m) (n) (o) (p) (q) (r) (s) (t) (u) (v) (w) (w~_) (xy) (y_z) (zaa) (~cc) (todd) (ddee) (~_2) (ffgg) Any permitted use in the C-1 District. Antique shops, not to include pawnbrokers, indoor and outdoor flea markets and secondhand and consignment stores. Appliance stores. Art schools, galleries or museums. Artist material and supply stores. Bicycle sales and rentals. Catering establishments. Churches and/or Sunday schools. Clothing stores. Communication studios, offices and stations, exclusive of towers. Curio or gift shops. Department stores. Eyewear sales and services. Funeral homes or mortuaries. Furniture stores. Health clubs. Hobby stores. Jewelry stores. Libraries. Locksmith operations. Meat or seafood markets. Medical facilities or clinics. Medical and dental laboratories. Messenger or telegraph services. Motor vehicle accessory stores. Musical instrument stores. Office supply stores. Paint and wallpaper stores. Pet shops, including pet grooming. Photography studios. Post offices and mailing services. Radio, television and other home entertainment, sales and services. Rental of health and party equipment; and small home hardware, tools and equipment. 2014(00):53703.1 0 O1';~O (gghh) Rest, convalescent or nursing homes and other group care facilities. (t'rhii) Restaurants, to include carry-out restaurants, but not fast-food restaurants. (iijj) Schools--music, dance and business. (jjkk) Sewing machine sales, instruction and services. ~11) Sporting goods sales. (l-imm)Telephone exchanges. (ramnn) Toy stores. (rmoo) Veterinary clinics. OOO Sec. 19-156. Required conditions. In addition to the other requirements of this chapter, the following conditions shall be met in the C-2 District: 000 000 Sec. 19-158. Permitted uses by right. Within any C-3 District, no buildings, structures or premises shall be used or arranged or designed to be used except for one or more of the following uses: (a) (b) (c) (d) (e) (0 (g) (h) (i) 0) (k) (1) (nm) Any permitted use in the C-2 District. Carpenter and cabinetmakers' offices and display rooms. Cocktail lounges and nightclubs. Contractors' offices and display rooms. Electrical, plumbing or heating supply sales, service and related display rooms. Feed, seed and ice sales. Fraternal uses. Greenhouses or nurseries. Home centers. Hospitals. Hotels. Indoor flea markets. ~auu~ aLu~eS. Liquor stores. Motor vehicle washes. 2014(00):53703.1 3 Park and ride lots. Recreational establishments, commercial-indoor. Repair services, excluding motor vehicle repair. Restaurants, to include carry-out. Schools--commercial, trade, vocational and training. Secondhand and consignment stores, excluding motor vehicle consignment lots. Taxidermies. Theaters, except drive-in theaters. Veterinary hospitals and/or commercial kennels. 000 Sec. 19-172. Permitted uses by right. Within any C-5 District, no buildings, structures or premises shall be used, arranged or designed to be used, except for one or more of the following uses: (a) (b) (c) (d) (e) (0 (g) Any permitted uses in the C-3 District. Any permitted uses in the I-1 District. Commercial automobile parking. Mass transportation. Motor vehicle sales, service, repair and rental, excluding motor vehicle consignment lots. Recreational establishments, commercial--indoor. Wholesale trade of any products permitted to be sold at retail in this district. In addition to the above uses, within a C-5 District, which is located outside of the boundaries of the Eastern Midlothian Turnpike Corridor, no buildings, structures or premises shall be used, arranged or designed to be used, except for one or more of the following uses: (h) Drive-in theaters. ppi Truck terminals. OOO Sec. 19-177. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the C-5 District. OOO 014(00):5~703.1 4 INU Lla~ ail(iii U~ ~IIIIILI~U ~111~11 la ~I(~D~III~LI tgy LII~ UIIIIUIIII OL(1L~WlLIU DUIIUIII~ ~./UUU (:ID 000 Sec. 19-185. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the I-1 District. (ed) OOO The uses permitted in this district shall be those uses which are dependent upon raw materials first processed elsewhere. In addition to any other requirement of this chapter, and except where adjacent to a railroad, the uses permitted in this district, plus any accessory uses, shall be located at least 100 feet from any A, R, R-TH or R-IMF District, subject to section 19-223. Loading areas shall be oriented away from any existing R, R-TH or R-MF District or property currently zoned agricultural and shown on the comprehensive plan for residential use. OOO Sec. 19-187. Permitted uses by right. Within any 1-2 District, no buildings, structures or premises shall be used, arranged or designed to be used except for one or more of the following uses: OOO (bb) Tire recapping and vulcanizing establishments. (bbcc) Tobacco products manufacturing. (eedd) Tool and equipment rental. (ddee) Tractor-trailer service stations. 2014(00):53703.1 5 O Olg3 (celt') Truck terminals. (fig,g) Utility trailer and truck rental. (gghh) Water and wastewater treatment plants. Sec. 19-192. Required conditions. In addition to the other requirements of this chapter, the conditions specified in this section shall be met in the 1-2 District. 000 In addition to any other requirement of this chapter, and except where adjacent to a railroad, the uses permitted in this district, plus any accessory uses, shall be located at least 200 feet from any A, R, R-TH or R-Nfl District, subject to section 19-223. Sec. 19-197. Conditional uses. OOO The following uses may be allowed by conditional use in the 1-3 District, subject to the provisions of section 19-13: (ik) 000 Subject to the following requirements, other uses which are not specifically enumerated in this chapter and which are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. 2014(00):5.3703.1 6 Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. (2) That this ordinance shall become effective immediately upon adoption. 2014(00):53703.1 7 Richmond, Virgin ia 23293-0001 An Affiliate of Media General (804) 649-6000 Advertising Affidavit (This is not a bill p~ease pay from invoice) CHF,,qTF, RFIERI.D BOARD {DF ,ql }P'F. RVkqORS ATTN lJ~qA F,I ,KC) P 0 ROX 40 CHER,qTERR FIERLD VA 23832-0040 ~ate ----'Code Description Ad Size L~cso. 220806 12/I 212001 12/12/200 TAKER NOTICERTAKER NOTICER THAT THEE HOARD f) 2_00 x 25 gO 4Q4 00 ATTACH HERE Media Genera) Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NOTIcF. TAKF. N©TlC~ was pUb)ished by RichmOnd Newspapers, )nc. in the City of Richmond, State of Virginia, on th(; fc;lloWing dateS: 12/05'2001 12/12/2001 The first inSertion being given .... t210~/~001 ~d subscribed before State of Virginia City of Richmond My Commission expires S iS NOT A BILL. PLEASE PAY FROM iNVOiCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 17.B. Subject: Public Hearing to Consider Amendments to to the Notification of Zoning Matters County Administrator's Comments: ~r L~.)_~,~.,~ County Administrator: (/ the Ordinance Relating Board Action Requested: Planning Commission and staff recommend the Board adopt the attached ordinance amendment regarding the Notification of Zoning Matters. Summary of Information: Legislation was passed during the 2001 General Assembly that allows localities to hold a public hearing on zoning and plan amendment matters not less than 5 days from final publication of notice of the hearing. Currently, the hearing must be held at least six (6) days from the publication. Attached is the proposed ordinance change allowing public hearings not less than five (5) days from publication. Planning Commission and staff recommend approval of attached ordinance amendment. Preparer: Thomas E. Jacobson Title: Director of Planning DATA:AGENDN2001/DEC 1901.2 Attachments: --]No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-26 RELATING TO HEARINGS, NOTIFICATION AND POSTING OF PROPERTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-26 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-26. Hearings; notification and posting of property. (a) The adoption of any comprehensive plan, zoning district map or ordinance or amendment thereto; any request for zoning approval; appeal of a decision by the planning director or other administrative officer to the board of zoning appeals; application for interpretation of the district map to the board of zoning appeals; or application for creation of a historic district, or the designation of landmark and landmark sites shall be advertised by reference, giving a descriptive summary of the proposed action and the place or places within the county where copies of the proposed action may be examined. In the case of proposed action which involves an amendment to the zoning district map, the public notice shall state the general usage and density range of the proposed amendment and the general usage and density, if any, set forth in the applicable part of the comprehensive plan. None of the above-referenced actions shall be acted upon until notice of the intention to do so has been published once a week for two successive weeks in a newspaper published or having general circulation in the county. Such notices shall specify the time and place of hearing at which persons affected may appear and present their views, and such hearing shall be held not less than si~ five days nor more than 21 days after final publication. (2) 000 That this ordinance shall become effective immediately upon adoption. 0127' An Affiliate of I~ledia General Richmond, Virginia 23293-0001 (804) 649.6000 Advertising Affidavit (This is not a bill Please pay from invoice) Acc°u~t_N~ 220806 Code Description Ad Size TAK F, NC)TICRTAKR NOTICE THAT THE FltDARD O 2_00 x 24_00 ATTACH HERE Media General Operations~ inc. Publisher of THE RICHMOND TIMES-DISPATCH This rs to certify that the attached TAKE NOTICF, TAKF, waS published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on th~ f(~llowing dates: 12/05/2001 12/12/2001 The first insertion being given .... 12105/20(H Sworn to and subscribed before me this __[ _ State of Virginia City of Richmond My Commission expires Super HIS IS NOT A BILL. PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 5 Meeting Date: December 19, 2001 Item Number: 17.c. Subject: Public Hearing to Consider the Following Tax Exemption Requests (1) Affordable Residences in Chesterfield-Rockwood Village; (2) Affordable Residences in Chesterfield II - Mary Tyler McClenahan Child Care Center; Inc. Foundation; (3); The Kiwanis Club of Chester, and (4) First Tee Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: Approve or Deny the tax exemption requests of 1. Affordable Residences in Chesterfield, 2. Affordable Residences in Chesterfield II, 3. The Kiwanis Club of Chester, Inc. Foundation, and 4. First Tee Chesterfield. Summary of Information: This date has been set for a public hearing to consider the requests of four organizations to be exempt from local real estate or personal property taxes. At its September 26, 2001 meeting, the Board adopted a tax exemption policy. (Appendix I) In addition to these Board policies, the Code of Virqinia and the Constitution of Virqinia establish additional requirements that all requesting organizations must meet to qualify for a local real estate or personal property tax exemption. Steven L. Micas Attachments: Yes [---] No Title: County Attorney 1222:55567.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 5 Meetin l Date: December 19, 2001 Item Number: The resolutions supporting an organization's request for tax exemption expressly state that the Board's support of the tax exemption request is only for that portion of the organization's property which does not exceed the $5,000 maximum under the Board's policy. While it is not the practice of the General Assembly to grant local real estate tax exemptions in excess of the amount supported by the locality, state law authorizes the General Assembly to grant an exemption up to the entire amount of local real estate tax generated by the property, notwithstanding the Board resolution or any local Board policy. Tax Exemption Requests The Board has received the following tax exemption requests: I. Affordable Residences in Chesterfield Rockwood Village Affordable Residences in Chesterfield ("ARC"), an affiliate of the Richmond Better Housing Coalition, is a non-profit corporation which provides housing for elderly low income Chesterfield citizens. ARC owns Rockwood Village, an apartment community for low income senior citizens, on 7.4 acres in the Matoaca District. Rockwood Village is located at the intersection of Genito Road and Price Club Boulevard and contains eighty-two residential units. The Assessor's Office reports that the assessed value of the entire complex is $4,542,500 which generates $49,059 per year in County real estate tax. Pursuant to the Board's policy. ARC has submitted correspondence and a site plan certifying that its tax exemption request only applies to a single tax parcel (Tax ID 748-683-1456- 00001), which was specifically created as a subparcel of the entire 7.4 acre parcel, to satisfy the $5,000 real estate tax limit. ARC's application meets the criteria set forth in the Board's policy and the requirements of the Code of Virqinia and the Constitution of Virqinia. The property is used for a charitable/beneficial purpose and is in compliance with all County laws including building, tax and zoning codes. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 Meetin l Date' December 19, 2001 Item Number: II. Affordable Residences in Chesterfield II Mary Tyler McClenahan Child Care Center Affordable Residences of Chesterfield, II ("ARC, II"),also a non-profit affiliate of the Richmond Better Housing Coalition, is seeking a real estate tax exemption for a 1.62 acre parcel that is the site of a day care center known as the "Mary Tyler McClenahan Day Care Center." The property was developed as part of Winchester Greens Apartments in the Bermuda District. Winchester Green is a housing development operated to meet the needs of low income citizens. The property is leased to another non-profit agency that operates the day care center. ARC II's goal is to provide low income parents living at Winchester Greens and surrounding communities with a clean and affordable day care center. The center serves approximately 141 children. The 1.62 acre parcel is assessed at a total value of $1,230,200 and generated $13,284 in county real estate tax this year. Pursuant to the Board's policy, ARC II has submitted correspondence and a site plan certifying that its tax exemption request applies to a single tax parcel (Tax ID 790-679-7189-00001) which, like the previous request, was specifically created as a subparcel of the entire parcel to satisfy the $5,000 real estate tax limit. ARC II's application meets the criteria set forth in the Board's policy and the requirements of the Code of Virqinia and the Constitution of Virqinia The property is used for a charitable/beneficial purpose and is in compliance with all County laws including building, tax and zoning codes. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 5 Meetin l Date: December 19, 2001 Item Number: III. The Kiwanis Club of Chester, Inc. Foundation The Kiwanis Club of Chester, Inc. Foundation ("Foundation") is a non- profit corporation which provides services to underprivileged citizens of Chesterfield County, as well as scholarships to graduating seniors of Chesterfield public high schools. The Foundation was recently given 0.323 acres located at the intersection of the easterly line of Gill Street and the southerly line of Railroad Street in Chesterfield County. This property is contiguous to a 5.3 acre parcel which received a tax exemption last year by the General Assembly after receiving support from the Board. Prior to the exemption, the larger parcel was assessed at a value of $60,000 and generated $684 in County Real Estate Tax. The Foundation is developing the large parcel into a community park for the use and benefit of the general public and historic Chester community. The Foundation intends to use the new parcel to expand the park's total acreage. In 2001, the smaller .323 acre parcel was assessed at a value of $3,000.00 and generated $32.40 in County Real Estate tax. The Foundation's application meets the criteria set forth in the Board's policy and the requirements of the Code of Virqinia and the Constitution of Virqinia. The parcel will be used for park and playground purposes, and the lot is in compliance with the zoning code. IV. First Tee Chesterfield First Tee Chesterfield ("First Tee") is a non-profit organization which provides golfing opportunities for children by operating an 18-hole golf course at Iron Bridge Park. First Tee has applied for an exemption from personal property tax on its operating equipment, including golf carts, golf clubs, and golf balls. First Tee's tangible personal property has been assessed at $206,565 and will generate $8,179.87 in County personal property tax. Staff has reviewed First Tee's application and reports that it meets all of the criteria set forth in the Board's policy and the requirements of the Code of Virqinia and the Constitution of Virqinia. The golf course is in compliance with all County laws including the building, zoning, and tax codes. As reported previously, First Tee is subject to a zoning condition to provide a 50-foot landscaped buffer between the golf course and an adjacent neighborhood. The planting of the trees and shrubs which comprise the buffer was completed in early December. The personal property subject to taxation is being used to support the public golf course. 0 01Sl CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 5 Meetin~l Date: December 19, 2001 Item Number: APPENDIX I Board Policy for Local Tax Exemption Requests so The Board will not consider a real estate tax exemption that exceeds $5,000 annually. The $5,000 limit does not apply to personal property tax exemption requests since personal property values depreciate. bo The Board will only consider tax exemptions for property actually used for a charitable/beneficial purpose. The Board will only consider tax exemption requests from organizations that are in compliance with all County laws and regulations, including but not limited to building, tax and zoning codes; and do Ail tax exemption requests will be considered at a single public hearing. Organizations must submit complete applications to the County by August 1. e ° Any deviations from the policy requires a unanimous vote of the Board. Staff will submit an annual report to the Board showing any exemptions supported by the Board and granted by the General Assembly. 0 ~ ~ P~ O, Box 85333 Richmond, Virgin ia :23293-0001 An Affiliate of IVledia Genera~ (804) 649-6000 Advertising Affidavit (This is not a bill. PleaSe pay from invoice) Code Description Ad Size -- Total Co ~-~'~ 2/2(/01 121 TA'KR NOTICF, TAKF, NOTICE THAT THE FtIOARD O 2.00 x 3 Media General Operations, Inc. Publisher of THE RICHMOND TiMES-DISPATCH This is to certify that the attached TAKF, NOTICF, TAKF, NOTICf was published bY Richmond Newspapers, inc. in the City of Richmond, State of Virginia, on th~ following dates: 12/12/2001 Sworn to and subscribed before State of Virginia City of Richmond My CommisSion expires IS iS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: December 19, 2001 Item Number: 17.D. Subiect: Public Hearing to Consider the Appropriation of $2,045,620 for County Purposes and $1,010,000 for the Health Center Commission from FY2001 Results of Operations County Administrator's Comments: ~.~ County Administrator: Board Action Requested: Hold a public hearing to consider the appropriation of $2,045,620 for the County purposes outlined below and $1,010,000 for the Health Center Commission from FY2001 Results of Operations. Summary of Information: On November 14, staff reviewed FY2001 results of operations with the Board. The addition to undesignated general fund balance for the fiscal year ending June 30, 2001 was comprised of approximately $13.7 million in revenue over the budget and net unspent appropriations of only $10,673. When the FY2002 Budget was adopted last April, the County Administrator identified items staff planned to bring back to the Board pending financial results from 2001. Consistent with the budget presentation last April, staff recommends the following appropriations in FY2002: One Cent Tax Rate Decrease (Jan.-June) $242,285 Fire - Breathing Apparatus (partial) 350,000 Police - Vehicles - Cruisers 500,000 Libraries - Furniture at Central 90:60~ $1,182,885 Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: December 19, 2001 Summary of Information (cont.) There were also items identified last April that were to be contingent on implementation of revenue recovery. Staff is proposing to utilize revenue over the budget from FY2001 to address the following items in the current year. If funding is provided in future years, revenue recovery would be the recommended source. Bensley Bermuda Rescue Squad Ettrick Matoaca Rescue Squad Forest View Rescue Squad Manchester Rescue squad Quick Response Vehicle $50,000 94,800 20,000 20,000 91,300 $276,100 Since adoption of the FY2002 Budget, staff has identified the following additional issues for which appropriation is being requested: Environmental Management Program Comprehensive Services $300,000 286,635 $586,635 In addition, on November 14, the Board approved $490,000 for immediate use by the Health Center Commission to address accounts payable balances and also approved setting this date for a public hearing to consider the appropriation of an additional $1,010,000 for the Health Center Commission to support ongoing operations. From the $1,0t0,000, staff recommends that $60,000 be used to retain consultants to evaluate the current Lucy Corr structure and future viability assuming the current structure remains, as well as to evaluate converting Lucy Corr to a "stand alone", non-profit or private entity (see attachment). A public hearing is required for these appropriations. 0 0134 Attachment The objective of the studies is to assure that Lucy Corr can be financially viable without county support while maintaining its reputation for providing high quality nursing home services. The "study' funds will be divided into two areas: (1) updating Lucy Corr's financial proformas to assess whether Lucy Corr is sustainable and capable of paying its debt and operating expenses over the next 3 years and (2) a legal study of the necessary steps and actions necessary to dissolve the Health Center Commission and convert Lucy Corr to a "stand alone" nonprofit not associated with the County government. The financial proforma study will include assessing present market conditions and trends in Lucy Corr's service area. Issues relating to pay scales, compensation, and benefit practices compared to the local market will also be evaluated. Recommendations to improve the revenue resources will also be covered. The legal study will evaluate the steps and costs relating to converting Lucy Corr to a "stand-alone" nonprofit. It will include asset transfer and debt-restructuring issues related to the HUD Section 232 mortgage financing. It will also identify all public and administrative actions necessary for the conversion. The cost of both studies estimated to total $60,000. studies will take 90-160 days to complete. Both R{chmond, Virginia 23293-0001 An Affiliate of Media General (804) 649-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) ~HF, STRRFIR[,D BO ARD C)F SI IPRRVISOR S ATTN ii,ISA FJ,Kf') P O BOX 4O C,H'F,,qT~R FIRI ,D VA 27~832-01)40 220806 12/12/2/)01 Code Description Ad Size TAKF, NOTICF, TAKR NOTICF, THAT THE tq, OARD O 2 00 x ] 8 00 177.84 ATTACH Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, N©T'ICF, TAKF, NC)TIC[ was published by Richmond Newspapers, inc in the City of Richmond, State of Virginia, on the following dates: 12/12/2001 The first insertion being given .... 12/12/2ool SWorn to and subscribed before Notary PUbliC state of virginia Ci~ of Richffiond MY Commission expires CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 19, 2001 Item Number: 17.E. Subject: Public Hearing to Consider Amending the County Code to Allow for Collection of Emergency Response Costs Incurred in Responding to DUI Incidents County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to amend the County Code to allow for reimbursement of emergency response expenses incurred by public safety departments responding to DUI accidents and incidents. Summary of Information: Section 15.2-1716 of the Virqinia Code provides that a locality may seek reimbursement of costs incurred when a person is convicted of driving a car or boat while intoxicated. The proposed ordinance provides that the County may bill a flat fee of $100 or a "minute-by-minute" accounting of the actual costs incurred. The maximum amount that can be collected for any one accident is $1,000. Actual costs include all costs of providing law-enforcement, fire-fighting, rescue, and emergency medical services. There are approximately 200 accidents per year caused by intoxicated drivers in the County. In addition, there are approximately 1,300 DUI arrests in the County that do not involve an accident. It is anticipated that the Fire Department will employ Preparer: ~. (~~ Steven L. Micas Attachments: Yes ~-~ No Title: County Attorney 1305:55017.2 (54930.2) Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA December 19, 2001 Item Number: Page 2 of 2 the "minute-by-minute" option to account for their total costs when the DUI offense results in an accident that requires a response from both departments. The Police Department proposes to bill a flat fee of $100 in those incidents not involving a response by EMS personnel. The Fire Department and the Police Department have participated in the drafting of this ordinance and support its adoption. The delayed effective date of March 1, 2002, is intended to allow time for the departments to implement the necessary procedures to carry out the ordinance. 1305:55017.2 (54930.2) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY ADDING AND ENACTING ARTICLE V, SECTION 13-71 RELATING TO REIMBURSEMENT OF EXPENSES INCURRED IN RESPONDING TO DUI INCIDENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Article V, Section 13-71 of the Code qf the Coun_ty qf Chester_field, 1997, as amended, is added and enacted to read as follows: Article V. Reimbursement of Expenses Section 13-71. Reimbursement of Expenses Incurred in Responding to DUI Incident. (a) Any person who is convicted of a violation of Virginia Code Sections 18.2-51.4, 18.2-266, or 29.1-738, or a similar County ordinance, when a person's operation ora motor vehicle, engine, train or water craft while so impaired is the proximate cause of any accident or incident resulting in an appropriate emergency response, shall be liable in a separate civil action to the County or to any volunteer rescue squad, or both, which may provide such an emergency response for the reasonable expenses thereof, in the amount not to exceed $1,000 in the aggregate for a particular accident or incident occurring in the County. (b) In determining the "reasonable expense," the County may bill a flat fee of $100 or a minute-by-minute accounting of the actual costs incurred. As used in this section "appropriate emergency response" includes all costs of providing law-enforcement, fire-fighting, rescue, and emergency medical services. (c) The fire department shall compile a report of the expenses of the emergency response for each accident or incident and forward that information to the County Attorney's Office on a monthly basis for appropriate proceedings. (2) That this ordinance shall become effective on March 1, 2002. 1305(23):54930.2(55017.2) An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertisi ng Affidavit (This is not a bill. Please pay from invoice) IAccount Num. ] 220~06 ~ Code 12/1~/2~1 121 Description Ad Size -- T------otal Cost TAKE NOTICF, TAKF, NOTICE THAT THE ROARD O 2 OD x 2400 ATTACH Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, N©TICETAKF, N©TTC~ Was published by Richmond Newspapers, ~nc. in the City of Rich~ond, State of Virginia, on the f(illowing dates: 12/05/2001 12/12/2001 The first insertion being given SwOrn to and s~Ubscribed before N0tary PUblic state of virginia MY Commission expires supervisor THANK ~------- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 19, 2001 Item Number: 17.F. Subject: Public Hearing to Consider Amending Section 13-41 of the County Code to Increase the Penalty for Unlawful Parking, Clarify the Provisions Regarding Unlawful Parking in Handicap Zones, and Streamline the Process for Contesting Parking Notices County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider amending Section 13-41 of the County Code to increase the penalty for unlawful parking, clarify the provisions regarding unlawful parking in handicap zones, and streamline the process for contesting parking notices. Summary of Information: The 2001 General Assembly amended the Virginia Code to allow Chesterfield County to increase the penalties for unlawful parking. Under existing County Code Section 13-41, the penalty for unlawful parking is $15.00. On November 28, 2001, the Board voted to hold a public hearing to consider increasing the penalty for such violations from $15 to $25. This increase is intended to deter unlawful parking in both residential and commercial areas. Funds generated from parking offenses are retained by the County. The penalty for unlawful parking in handicap zones is $100 and was not affected by the new state legislation. However, Staff recommends that the section on unlawful parking in handicap zones be clarified to include prohibiting unlawful parking in handicap spaces located at retail, Preparer~~-,~.~, Steven L. Micas Title: County Attorney 1305:54653.2 (54627.1) At~chmen~: Yes r'~No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA November 28, 2001 Item Number: Page 2 of 2 commercial, office or business parking lots. Currently, the ordinance only prohibits unlawful parking in reserved handicap spaces at shopping centers and offices. This provides a loophole for some freestanding commercial outlets, such as convenience stores, which has hampered police enforcement of the existing ordinance. Finally, the process for contesting parking notices in Section 13-41 has been streamlined to allow the Treasurer's Office to certify directly to the General District Court the appeal of a parking notice by a citizen. This change is technical in nature and conforms to the procedure outlined in the state enabling legislation. The Police Department, the Treasurer's Office and the Clerk of the General District Court have participated in the drafting process of the amendments and support the changes. The delayed effective date of March 1, 2002, was requested by the Police Department to allow them time to implement the changes and obtain the new forms that would be required to reflect the increased penalty. 1305:54653.2 (54627.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 13-41 RELATING TO UNLAWFUL PARKING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 13-4 i of the Code o_f the County o_£Chester_field, 1997, as amended is amended and re-enacted to read as follows: Sec. 13-41. Unlawful parking generally. (a) No person shall park a vehicle on county-owned or other public property in violation of any of the provisions of this subsection (a). Any person who receives written notice from a police officer that he has committed any of the offenses listed in this subsection may waive his right to appear and be formally tried for the offense. The waiver shall be effective when the person (i) voluntarily pays $15.00 $25.00 to the county treasurer's office within five days after receipt of the notice or (ii) voluntarily places $15.00 $25.00 in the reply mail envelope on which the notice of violation is printed and mails it to the county treasurer's office so that it is postmarked within five days after receipt of the notice. Such person shall not thereafter be required to appear before the general district court for trial upon the charge offense set forth in the notice. Such offenses shall include parking a vehicle: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) 03) On a sidewalk. In front of a public or private driveway. Within an intersection. Within 15 feet of a fire hydrant or in any way that obstructs a fire hydrant. In a crosswalk. Within 20 feet of a crosswalk at an intersection. Within 30 feet of the approach to any flashing beacon, stop sign or traffic-control signal located at the side of a roadway. Between a safety zone and the adjacent curb or within 30 feet of points on the curb immediately opposite the ends ora safety zone, unless a different length is indicated by official signs or markings. Within 50 feet of the nearest rail of a railroad grade crossing. Within 20 feet of the driveway entrance to any fire station, or when posted, within 75 feet of the entrance on the side ora street opposite the entrance to any fire station. Alongside or opposite any street excavation or obstruction when such parking would obstruct traffic. On the roadway side of a vehicle parked at the edge or curb of a street. Upon any bridge or other elevated structure on a street or highway or within a tunnel. 1305(00)(23):54627.1(54653.1) 0 0140 (14) (15) (16) (17) (18) (19) (2O) (21) (22) At any place where official signs prohibit parking. More than 18 inches from the curb in areas where parking is permitted. Within any established fire lane. In a permitted parking space for any period of time over the posted time limit for such parking space. On any county-owned property where such parking is prohibited or violates any county regulation. For the purposes of this paragraph, the county administrator is hereby authorized and directed to adopt regulations that prohibit parking vehicles on county-owned property, to classify vehicles with reference to parking, to designate the time, place and manner in which such vehicles may be allowed to park and to revoke, alter or amend such regulations at any time when, in his opinion, parking conditions require. The chief of police shall enforce such regulations pursuant to the requirements of this section. As agent for the county, the chief of police shall, when appropriate, provide for towing and removing motor vehicles in violation of this subsection pursuant to the authority set forth in Code of Virginia, §§ 46.2-1231--46.2-1233, as amended. On or in any street, alley or parkway for the purpose of selling or offering the vehicle for sale or rent. No sign or lettering shall be attached or placed upon any automobile, truck, trailer or other vehicle parked in or upon any public street, alley or parkway in the county indicating that such vehicle is offered for sale or for rent. It shall also be unlawful to park any vehicle from which any merchandise is being sold on any street in a business district, It also shall be unlawful to stop a vehicle at any time upon the highway for the purpose of advertising any article of any kind, or to display on the vehicle advertisement for any article, including advertising the sale of the vehicle itself. On or alongside the roads, highways and streets of the county or of the state in the county, when such person is parking the vehicle for commercial purposes. The provisions of this paragraph (20) shall not apply to motor vehicle carriers when picking up or delivering passengers or merchandise. Having no current state or county license on any highway when such license is required by law. In a manner that prevents the use of a curb ramp located on public property or on private property which is open to the public. (b) No person shall park a vehicle on private property, including private parking lots open to the public and designated to accommodate more than 50 vehicles, in violation of the provisions of this subsection (b). Any person who receives a written notice from a police officer that he has committed any of the offenses listed in this subsection (b) may waive his right to appear and be formally tried for the offense. The waiver shall be effective when the person (i) voluntarily pays $15.00 $25.00 to the county treasurer's office within five days after receipt of the notice or (ii) voluntarily places $15.00 $25.00 in the reply mail envelope on which the notice of violation is 1305(00)(23):54627.1 (54653.1) 0 0141 printed and mails it to the county treasurer's office so that it is postmarked within five days after receipt of the notice. Such person shall not thereafter be required to appear before the general district court for trial upon the charge offense set forth in the notice. Such offenses shall include parking a vehicle: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (ll) (12) (13) (14) (15) On a sidewalk. In front of a public or private driveway. Within an intersection. Within 15 feet of a fire hydrant or in any way obstructing such fire hydrant. In a crosswalk. Within 20 feet of a crosswalk at an intersection. Within 30 feet of the approach to any flashing beacon, stop or traffic-control signal located at the side of a roadway. Between a safety zone and the adjacent curb or within 30 feet of points on the curb immediately opposite the ends ora safety zone, unless a different length is indicated by official signs or markings. Alongside or opposite any street excavation or obstruction when such parking would obstruct traffic. On the roadway side of any vehicle parked at the edge or curb of a street. At any place where official signs prohibit parking. In designated travel lanes established for such parking lots. Within any established fire lane. On any private lot or lot area without the express or implied consent of the owner thereof. Wherever signs or markings have been erected on any lot or lot area contiguous or adjacent to a street, thoroughfare or alley which indicate that no vehicles are permitted to stand or park thereon, it shall be unlawful for any person to drive a vehicle across any curb or lot line or over any driveway from a street or alley into such lot or area for the purpose of standing or parking such vehicle, or for any person to stop, stand or park any vehicle in such lot or lot area. In such a manner that prevents the use of a curb ramp located on public property or on private property which is open to the public. (c) It shall be unlawful for any person to park a motor vehicle in violation of the provisions of this subsection (c). Any person who receives written notice from a police officer that he has committed the offense set forth in this subsection (c) may waive his right to appear and be formally tried for the offense. The waiver shall be effective when the person (i) voluntarily pays $100.00 to the county treasurer's office within five days after receipt of the notice or (ii) voluntarily places $100.00 in the reply mail envelope on which the notice of violation is printed and mails it to the county treasurer's office so that it is postmarked within five days after receipt of the notice. Such person shall not thereafter be required to appear before the general district court for trial upon the eharge offense set forth in such notice. Such offense shall include parking a vehicle: In a parking space reserved for the handicapped on public property or at privately owned ~---: ......... and ..... es retail, commercial, office or business parking lots or facilities. The provisions of subsection 1305(00)(23):54627.1(54653.1) 0 O142 (c) shall not apply to (i) any handicapped person possessing and properly displaying disabled parking license plates, organizational removable windshield placards, permanent removable windshield placards, or temporary removable windshield placards issued by the state department of motor vehicles under Code of Virginia, § 46.2-731, or any other person transporting a handicapped person displaying such plate or placard; or, (ii) any disabled veteran driving a motor vehicle displaying disabled parking license plates issued under Code of Virginia, § 46.2-739(-B-), or any other person transporting a disabled veteran in a motor vehicle displaying such license plates. (d) Whenever a "reply mail" envelope is used for transmitting any cash, check, draft or money order by mail to the county treasurer's office, under the provisions of this section, the registered owner of the vehicle that was parked in violation of this section shall be responsible for ensuring that the cash, check, draft or money order is received by the county treasurer. (e) Any person who receives a notice pursuant to subsection (a), (b) or (c) of this section and who wishes to contest the offense cited in the notice, may, within five days after receipt of the notice, appear at the -*'~' .... " ......... ,-~,~ ,- .... ,, ~s ....... ,~ ...... ~ county treasurer's office to have his case placed on the court docket for trial. The contest of the parking notice shall be certified to the appropriate general district court by the county treasurer's office on an appropriate form. The contest of the parking c:.tatian notice shall be certified by the clerk of the general district court to be placed on the court's docket for trial. (f) Any person who receives a notice pursuant to subsection (a), (b) or (c) of this section, and who fails to comPly With subSections (a) through (e) of this section within five daYs shall be c._~,,,,,~ assessed an additional penalty as follows: (1) Failure to comply with notice issued pursuant to subsection (a) or contest citation under subsection (e): $10.00. (2) Failure to comply with notice issued pursuant to subsection (b) or contest citation under subsection (e): $10.00. (3) Failure to comply with notice issued pursuant to subsection (c) or contest citation under subsection (e): $15.00. In addition, a summons may be issued for such person under Code of Virginia, §5 46.2-941 and 46.2-1225, as amended. (Code 1978, § 14.1-14; Ord. of 3-13-96, § 1; Ord. of 8-26-98, § 1) State law reference(s)--Basis of this section, Code of Virginia, § § 46.2-1220, 46.2-1221, 46.2-1224, 46.2-1225, 46.2-1237, 46.2-1239, 46.2-1306 (2) That this ordinance shall become effective on March 1, 2002. 1305(00)(23):54627.1 (54653.1) 4 0 OX4L ~1[[~ ' - P. O, Box 85333 An Affiliate of ~ledia General Richmond, Virginia 23293-0001 (804) 649-6000 Advertisi ng Affidavit (This is not a bill. Please pay from invoice) IAccount 220~0~ 12/12/2001 ~e Code Description Ad Size TAKRNOTICF, TAKF, NOTTCF, THATTHRBOARDO 2.00 x 2q00 454 4~ A CH Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE N©TIC, F, TAKE N©T'[C,} was punished by Richmond NeWspapers, inc, in the City of RiChmOnd, State of virginia, on the fc~llowing dates: 12/05/2001 12/12/2001 Sworn to and subscribed before me th s NOta~ public MY c°mmissi°n expires ~L~%~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~ Date: , Subject: December 19, 2001 Item Number: 17.G. Hold A Public Hearing to Revise FY02 School Board Grants County Administrator's Comments: County Administrator: ,~oard Action Requested: The School Board requests the Board of Supervisors to hold a public hearing to increase estimated revenues and appropriations in the School Grants Fund by $1,887,347. Summary of Information: Chesterfield County Public Schools (CCPS) receives grants from various funding sources each year. The FY02 School Board Approved Financial Plan included an appropriation of $14,684,600 and 272.2 full-time equivalent (FTE) positions in the School Grants Fund for twenty-nine (29) grants plus Grants Administration. In addition, the School Board applies for additional grants during the year to enhance the instructional program. CCPS staff has written three new grants and twenty-five (25) existing grants have received awards for FY02. One grant, Title IX 21s: Century Community Learning Grant for $314,600 with one FTE was not approved for FY02. These revisions need to be reflected in the School Grants Fund for an additional appropriation of $1,887,347. Yes [~ No Attachments: Superintendent # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Evaluation/Analysis Notifications have been received from the various funding sources (Federal, State, and local) regarding the actual grant awards. Attachment A reflects the FY2002 approved budget for grants compared to actual grant awards received. Below is a brief description for the three new grants. Crestwood Bicycle Safety Grant $~,749 CCPS received notification from the State Department of Education of a grant award for Crestwood Elementary School for bicycle safety. Funds have been received from the State and the funds need to be appropriated to purchase the bicycle shed that was requested in the grant proposal. No local funds are involved. Virginia Advisory Education of the Gifted Committee 5,000 CCPS has been requested to serve as fiscal agent to administer activities for the Virginia Advisory Education of the Gifted Committee in FY02. The State has awarded CCPS $5,000 for anticipated expenses relative to this committee. These funds need to be appropriated in order to correctly account for these expenditures. No local funds are involved. ARC Fund Visual ~ts Grant 5,000 A donation was made to CCPS to support 93 art educators to participate in the VAEA Conference. Funds need to be appropriated in order to spend them as approved. No local funds are involved. 0 0145 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetina Date: December 19. 2001 Number Bud.qet and Mana.qement Comments: This date has been advertised to hold a public hearing to consider the appropriation of $1,887,347 in additional School Board grant funds. As detailed in the attached, the School Board has received notification of three new grant awards as well as notification regarding revisions to existing grants for FY2002. Revisions to existing grant awards include a net increase of $1,730,485 in federal grants, a net increase of $20,511 in state grants (including $11,749 for three new grants), and a net increase of $136,351 in local grants (including $68,351 in grants administration). These changes will increase the Instruction appropriation category by $1,818,996 and the Administration/Attendance and Health category by $68,351 and will provide a more accurate reflection in the accounting records of actual grant dollars to be received in FY2002. Preparer: ~L.,~ "~- "'O['~/~Title: Director, Bud.qet & Mana.qement Rebecca T. Dickson Attachment A- 1 FY02 School Board Grant Revisions Federal Grants FY02 Approved FY02 Award Variance FTE Special Education IDEA 5,300,000 6,315,750 1,015,750 1.2 Special Education Preschool 250,000 244,290 -5,710 -1.0 Carl Perkins Vocational Ed 500,000 546,684 46,684 0.1 Title I 2,100,000 2,628,425 528,425 5.5 Title I Bensley Innovative 50,000 0 -50,000 0.0 Title II 150,000 203,846 53,846 0.0 Title VI 205,000 210,687 5,687 0.0 Title VI Class Size Reduction 600,000 794,060 194,060 3.0 Headstart 950,000 1,154,642 204,642 3.0 Interpreter Trainin[~ 16,500 7,500 -9,000 1.2 Dru~: Free Schools 180,000 185,012 5,012 1.4 Harrowsate Conflict Resolution 11,000 6,975 -4,025 0.0 Hil~h Schools That Work 10,000 10,850 850 0.0 Middle School Student Assistance 242,800 242,800 0 0.0 21st Century Learninl~ 314,600 0 -314,600 -1.0 Jobs for Virginia Graduates 86,000 86,000 0 0.0 Manchester Community Service 13,000 8,000 -5,000 0.0 Thomas Dale Community Service 8,000 8,000 0 0.0 SLIVER Grant 0 63,882 63,882 0.0 School to Work 450,300 450,316 16 0.0 Readinl~ Excellence Grant 382,00 383,166 -34 0.0 Sub-totalFederal 11,820,400 13,550,885 1,730,485 12.2 State Grants FY02 Approved FY02 Award Variance FTE Truancy Reduction 20,800 20,808 8 0.0 V-GAP 73,000 73,000 0 0.0 ISAEP 48,500 49,217 717 0.0 Crestwood Bicycle Safety 0 1,749 1,749 0.0 Governor's Technolosy Initiative 1,584,000 1,610,000 26,000 0.0 Governor's Best Practice Centers 60,000 42,804 -17,196 0.0 Dropout Prevention 321,000 320, 233 -767 0.0 VA Gifted Advisory Committee 0 5,000 5,000 0.0 Visual Arts Grant 0 5,000 5,000 0.0 Sub-total State 2,107,300 2,127,811 20,511 0.0 0 0147 Attachment A-2 FY02 School Board Grant Revisions Local Grants FY02 Approved FY02 Award Variance FTE Truancy Reduction 105,300 130,300 25,000 0.0 Ettrick Parent Liaison 0 37,000 37,000 1.0 Dropout Prevention 75,400 75,400 0 0.0 Hil~h Schools That Work 5,000 5,800 800 0.0 Life Skills Traininl~ (Summer) 60,000 60,000 0 0.0 Juvenile Accountability Incentive 20,000 20,000 0 0.0 Bensley Tutorial Grant 6,000 6,000 0 0.0 Governor's Technolol~y Initiative 316,800 322,000 5,200 0.0 Grant Administration 168,200 236,751 68,351 1.0 Sub-total Local 756,700 893,251 136,351 2.0 [TOTALS I 14,684,400 ] 16,571,947 ___[ 1,887,347 Richmond, Virginia 23293-0001 An Affiliate of Media General (804) 6 49-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) Account Num. Description Ad Size TAKE NOTICETAKR NOTICE THAT THE 'BOARD O 2_00 x 20_00 ATTACH Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NOTICETA~F, N©T~C~ was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/12/2001 The first inse~ion being given .... 12/1~t2001 state Of Virginia c o.d e×P res Sworn to and subscribed before CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date' December 19, 2001 Item Number: 17.H. Subject: Public Hearing to Amend Section 2-79 of the County Code ~o Include Background Checks for Parks & Recreation Maintenance Crews County Administrator's Comments: County Administrator: Board Action Requested: Adopt amendments to Section 2-79 of the County Code. Summary of Information: In 1996, the Board entered into an agreement with the School Board to consolidate school grounds maintenance under the County's Parks and Recreation Department. The County maintains most exterior property such as ballfields, signs and playground equipment while School Board personnel maintain interior courtyards, parking lots, sidewalks, security and flashing lights and electrical and plumbing facilities. Although these maintenance crews of the County and School Board are performing similar maintenance duties at the same location, they are subject to different rules governing background checks. School personnel are required by state law to undergo extensive background screening and are subject to termination or disciplinary action if they have ever been convicted of a felony or a Class 1 Misdemeanor. Even though Parks and Recreation maintenance crews have access to school children that equals or exceeds that of school personnel, they are currently subject to less stringent employment standards than the School Board employees. Staff recommends amending the County Code to require background checks so that Parks and Recreation maintenance crews at the schools and School Board employees are treated similarly. Steven L. Micas Attachments: Ycs -]No Title: County Attorney 0614:55593.1(55035.1) # 0 0149 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING SECTION 2-79 RELATING TO CRIMINAL HISTORY SEARCHES ON EMPLOYEES WHO PROVIDE MAINTENANCE SERVICES AT COUNTY SCHOOLS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1.) That the Code qf the Coun~ of Chesterfield, 1997, as amended, is amended by re- enacting section 2- 79 as follows: Section 2-79. Personnel background searches. (a) In addition to other background searches authorized by local, state or federal law, the county administrator and his designees are authorized to conduct (1) criminal history record searches (2) sex offender and crimes against minors registry searches and (3) child protective services central registry searches on full-time and part-time county employees who provide services to juveniles or who provide maintenance services at county schools, and applicants for county employment, both full-time and part-time, who will hold such positions provide sero-ices ~ and who have received a conditional offer of employment. (b) In addition to other background searches authorized by local, state or federal law, the county administrator and his designees are authorized to conduct (1) criminal history record searches (2) sex offender and crimes against minors registry searches on volunteers for county departments who will provide services to juveniles, and volunteer rescue squads. (c) The county administrator is authorized to identify employee and volunteer positions which meet the criteria of subsection (a) and (b) and to incorporate such list into an administrative policy which implements the provisions of this section. Such administrative policy shall indicate whether such searches shall be universal or random and shall identify consequences for past behavior. (c) All employees, volunteers and applicants identified in subsections (a) (b) or (c) shall execute, as a condition of employment or service, the necessary documents to permit the searches described in this section and shall cooperate with all agencies providing information. (d) Any employee disciplined as a result of a background search may grieve such discipline in accordance with the county grievance procedure. (e) In the interest of public welfare and safety it is necessary to determine whether the past criminal or protective services conduct of each person described in subsections (a) and (b) is compatible with the nature of each person's employment. (2) That this ordinance shall become effective immediately upon adoption. 0614:55035.1 Richmond, Virgin ia 23293-000'~ An Affiliate oi Media General (804) 649-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) Account Num. 220806 12/12/2001 IDate Code Description Ad Size - Total 19./1212001 121 TAKE 'NOTICETAKE NOTICF, THAT THE BOARD O 2.00 x 24 00 A~ACH Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NOTICETAKE NOT[CF was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/05/2001 12/12/2001 Sworn to and subscribed before Notary Public Su State of Virginia City Of RichmOnd My commission expires THiS ~S NOTA B~LL, PLEASE PAY FROM ~NVO)CE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 17. I. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Sixteen Foot Sewer Easement Across Lot 7, Swift Creek Crossing, Section 1 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of a 16' sewer easement across Lot 7, Swift Creek Crossing, Section 1. Summary of Information: Bruce A. Alt and Christine B. Alt have submitted an application requesting the vacation of a portion of a 16' sewer easement across Lot 7, Swift Creek Crossing, Section 1. This request has been reviewed by staff and approval is recommended. District: Matoaca John W. Harmon Attachments: [-~No Title: Riqht of Way Manager # VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A 16' SEWER EASEMENT ACROSS LOT 7, SWIFT CREEK CROSSING, SECTION 1 Chesterfield County Department of Utilities Right Of Way Office 740-674-4258-00000 LOT 10, SEC. S37'05'52"~' 100.27' $40'01 'W 0.54 ~. EASE~fENT ,,,~ U~ ARMY CORP. ,, Lot 6 Area /n Easement/ - to be vacated . Deta?/ . "-,.(not to sca/e,) jJ' EASEMENT Lot 8 OF ENGINEERS JURISDICTIONAL WETLANDS 13i2.47' TO THE W/L BEAVER SPRING ROAD 'D -~- ~ 2 Frame R:66~ 00' ~ N40'33'38'~ 76.93' Z:2~07' SWI~ OROSSIN~ DRIVE P/at Show/ng A Port/on of o 16' San/tory SeweF Eosemen$ to be Vocoted Across Lo~ ,7, p~.i-~-Ir~ DATE: December 6, 2001 SecUon One, Sw/ft Creek Cross?ng SCALE: 1" 40' ^~,~oc~s ,,c. · : A//otooco D/strict JOB NO: CO122099 Chesterf/e/d County, I//rg/mb · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS, 1208 Corporate Circle-Roanoke, Virginia 24018 · Phone (540) 772-9580 · Fax (540) 772-8050 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · Phone (804) 794-0571 · Fax (804) 794-2635 REF'LI;'C"F~N(~ TOMOEROW 880 Technology Park Drive · Suite 200 · Glen Allen, Virginia 23059, Phone (804) 553-0132 · Fax (804) 553-0133 Richmond, Virginia 23293-0001 An Affiliate of Media Genera~ (804) 649-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) VA 23,8'~2 220686 2/I 2/200t 121 p~s~dp_tio, n_ ............. Ad Size TAKR NC)TTCF, THAT (-IN' DF, CF.M':RRR 19 2001 AT 7 2.00 x l&00 6.16 A~ACH HERE_ Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, N©TfCF. TFIAT ON was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the fc~llowing dates: DF,( 12/05/2001 12/12/2001 The first insertion being given .... 12105;/2001 Sworn to and subscribed before ic Su State of Virginia City of Richmond My Commission expires THIS iS ~-~ BILL. PLEAS~"P ROM INVOICE. THANKYOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 19, 2001 Item Number: 19. Sub!ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County_ Administrator's Comments: County Administrator: Board Action Re~_uested: Summary of Information: Motion of adjournment and notice of next scheduled meeting to be held on January 9, 2002 at 4:00 p.m. Preparer: ~cL~_ ~ Title: Lisa H. Elko Attachments: [-~ Yes No Clerk to the Board