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10/28/98 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 1998 Item Number: Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Staff has received a request from the Muscular Dystrophy Association, Incorporated to present a plaque to the Chesterfield Fire Department in recognition of the Fire Department's participation in the 1998 Fill the Boot Drive for the MDA. The Chesterfield firefighters raised $17,500 for the MDA this year. Ms. Maddie Stewart, District Director for the MDA, will be present to present the plaque. Preparer: LJ -/'~1--''''''-'~''v'' -J Title: Tammy D. Haskins Attachments: [Yes No Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of__ Meeting Date: October 28, 1998 Item Number: 5. Subject: Recognition of Senior Captain Douglas Malaspino on His Retirement, After Nearly 25 Years of Dedicated Service to Chesterfield County County. Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary. of Information; Preparer: St~ ':'~~ Attachments: Yes ~-~ No Title: Chief of Department RECOGNIZING DOUGLAS MALASPINO UPON HIS RETIREMENT WHEREAS, Senior Captain Douglas Malaspino will retire fi:om the Fire Department, Chesterfield County, on December 1, 1998; and WHEREAS, Senior Captain Malaspino attended Recruit School #4 in 1974 and has faithfully served the County for nearly twenty-five years in various assignments: Chester, Manchester, Bon Air, Midlothian, Administrative Officer, and Training and Safety; and WHEREAS, Senior Captain Malaspino helped to develop and initiate the Hazardous Incident Materials Team for the Chesterfield Fire Department in 1982, to provide the citizens with fast, efficient response to calls for chemical spills, biomedical wastes or radioactive incidents; and WHEREAS, Senior Captain Malaspino developed the Volunteer Recruit School Prograrn to provide consistent, high quality training in a format that combines state requirements with Chesterfield Fire Department requirements; and WHEREAS, Senior Captain Malaspino has coordinated the SCBA Evaluation Study, the project with the State Chiefs Association to acquire Sprinkler Trailers, and career recruit schools; and WHEREAS, Senior Captain Malaspino has served as a State Instructor Trainer on numerous subjects for twenty years; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the contributions of Douglas Malaspino, expresses the appreciation of all residents for his service to the County, and extends their appreciation for his dedicated service and their congratulations upon his retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Douglas Malaspino, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. P:kADMINkBRDAOND.MAL\TH & SH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: October 28, 1998 Item Number: 6. Subject: Work Session on 1999 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: None Summary of Information' Attached is the draft of the 1999 Legislative Program for review. Preparer: nn Curtin- Title: Director, Intergovernmental Relations Attachments: Ycs ---] No ~04 1999 Legislative Program To be the Model for Excellence in Government 1. Request: Amend 3.1-796.93.1 (D) (2) of the Code of Virginia to allow localities to accept surety bonds, cash bonds, or letters of credit in the amount of $50,000 in lieu of liability insurance for control of dangerous or vicious dogs. Problem Definition: Citizens have difficulty obtaining at a reasonable cost the insurance coverage required by the Code. Chesterfield citizens requested exemptions to the Code requirements due to difficulty in obtaining insurance and requested alternatives which allow compensable damages if an incident occurs. Board of Supervisors request. To Be the Safest and Most Secure Community_ of its Size in the USA 2. Request: Amend 58.1-3735 of the Code of Virginia to allow the Board of Supervisors to delegate authority to issue summons for violation of the un-licensed and inoperative vehicle code to other county staff as appropriate. Problem Definition: Responsibility for the enforcement of the County Code relative to un- licensed and inoperative vehicles was given to the Zoning Enforcement staff in the Planning Department to facilitate pro-active inspections and efficient enforcement of violations. Because these inspectors cannot issue summons for violations they must request a summons from the Magistrate and the Police Department must then deliver the summons. The proposed change would eliminate three to four weeks in the enforcement process. Planning Department request. Tax Exemption Requests 1. Richmond Animal League- real property at 11401 International Drive. In 1997 the real estate taxes on this property were $4,918.20. The corporation is a 501(c)(3) corporation and provides temporary shelter for stray and abandoned dogs and cats. 2. Chesterfield Alternatives- property located at 4104 Coastline Circle, Chester Station Subdivision, 10713 Ridge Run Road, Great Oaks Subdivision, 200 North Pinetta Drive, Brighton Green Subdivision. In 1998 the real estate taxes on these properties totaled $3073.68. The corporation is a 501 (c) (3) corporation and provides housing for Chesterfield citizens with mental disabilities. 3. Richmond First Tee-personal property to be located at 6400 White Pine Road. Support / Oppose Requests 1. Support an amendment to the Appropriations Act which increases funding for H.B. 599 allocations for localities with Police Departments. Chesterfield's allocation has been frozen at $1.8 million per year since FY92. If ll.B. 599 allocations had kept pace with growth in the state budget as specified in the Code of Virginia, Chesterfield's allocation would be approximately $4.1 million, or an increase of $2.3 million over the current statewide allocation of $67 million. However, the Code contains a provision which allows the H.B. 599 allocation to be capped at the dollar level specified in the Appropriations Act. County Administration and Police request. 2. Support the legislative requests of the Coalition of High Growth Localities. The Coalition has endorsed the following five legislative items: authority to assess impact fees and continue to allow localities to accept cash proffers; authority to enact an adequate public facilities ordinance; passage of clarifying amendments to the vested rights statute approved by the 1998 General Assembly; continued and expanded school construction funding assistance from the Commonwealth; continue to allow localities creative use of special exceptions to deliberately review large subdivisions before approving them (Fauquier County-H.B. 1362). County Administration request. 3. Support legislation increasing the $2 for Life Program to $4 for Life. The 1998 General Assembly passed H.B. 951 and S.B. 177 which increased the vehicle surcharge used for emergency medical services purposes from $2 to $4. Governor Gilmore vetoed both bills and the vetoes were not overridden. The fiscal impact on Chesterfield is approximately $90,000. Fire Department request. 4. Support the passage of Volunteer Fire and Rescue Retirement legislation as a state funded initiative if it is introduced in the 1999 session. Legislation was introduced in the 1998 General Assembly to create a voluntary defined contribution retirement plan for certain eligible volunteer firefighters and rescue squad workers to be administered with the assistance of the Virginia Retirement System. The plan was to be funded by the state and the volunteer members. H.B. 437 passed the House but did not pass the Senate. Fire Department request. 5. Support an amendment to the Appropriation Act which fully funds existing Compensation Board staffing standards for Clerks of Circuit Court Offices, creates additional positions in Clerk's offices as a result of the increased funding, and hold harmless those localities whose staffing currently exceeds standards as a result of Compensation Board allocations. Management Services request. 6. Support legislation to amend the Virginia Tort Claims Act to provide civil actions may not be brought against local governments, employees or appointees based upon the failure of a computer, software program, database, network or information system to interpret, produce, calculate, generate or account for a date which is compatible with the Year 2000 date change. The state granted this immunity to all state agencies in the 1998 session of the General Assembly. County Attorney request. 7. Support an amendment to the Appropriation Act which brings funding for Juvenile Detention Homes (both operations and capital contributions) to fifty percent. Human Services request. 8. Oppose any efforts to limit local government exemptions under the Freedom of Information Act. County Attorney request. 9. Oppose any legislation to impose a per ton waste fee on local governments to fund state environmental clean-up efforts. The fiscal impact on Chesterfield of draft legislation released recently by Senator Bolling from Hanover is about $40,000 each year and will rise as tonnage disposed increases. Management Services request. Future Legislative Initiatives These items are not recommended for introduction in the 1999 session of the General Assembly but will be held for a future legislative session: 1. Clarify provisions in the Code of Virginia regarding the printing and distribution of fact sheets for proposed bond referenda. 2. Reconcile language in section 5.4 of the Chesterfield County Charter referencing the county's appropriation ordinance with language in section 5.3 of the charter referencing the county's appropriation resolution. 3. Exempt local governments from the requirement of providing a point of service health care provider if the local government only offers HMOs to their employees. Calendar for 1999 Legislative Program October 28, 1998 - Worksession with the Board of Supervisors on the 1999 Legislative Program November 24, 1998 - Dinner and Worksession with the Legislative Delegation and the Board of Supervisors Adoption of 1999 Legislative Program December 18, 1998 - Governor's Budget Amendments released January 13, 1999 - General Assembly convenes at noon Last day to file Charter legislation Last day to file tax exemption legislation .mC 0 0 N 0 . 0 0 0 0 ~ o ~ o ~ o 0 0 0 ~ 0 .~ © © © 0 ,, m,,,i o ~o o 0 o © CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: October28, 1998 Item Number: 7. ^. Subject: Unified Pay Plan Study, including the County Administrator's recommendations on salary compression increases. County Administrator's Comments: County Administrator: ~ Board Action Requested: Implement the new Pay Plan and approve the County Administrator's recommendations and actions as outlined below. Summary of Information: In a work session on October 14, the County Administrator presented recommendations on implementing a uniform pay system and a plan to address salary compression. The County Administrator's recommendations and the cost of this recommendation is outlined in Attachment I. At the conclusion of the work session, the Board requested that the item be presented for consideration at the October 28 meeting. Additional information was requested regarding the cost of two alternative proposals for addressing salary compression. The alternative proposals are: (1) April, 1999 increase salaries of full time employees by $100 for every year of County service, and April, 2000, a similar $100 increase; and (2) similar monetary adjustments as above, effective July, 1999, and July, 2000. The estimated cost of the two proposals is outlined in Attachments II and III. The proposal for $100 in April, 1999 and $100 in April, 2000 would cost an additional $300,000 in FY2000 and an additional $1.4 million in FY2001, when compared to the County Administrator's recommendation. The proposal for the $100 adjustments effective July, 1999 and 2000, would cost the same at full implementation as the $100 in April, 1999 and April, 2000 proposal. Staff will review this information at the meeting. '~.' Karla-~ern~r - ' Attachments: ¥¢s Title: Director, HRM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: October28, 1998 Item Number: Should the Board desire to implement the new Pay Plan and County Administrator recommendations, staff requests that the Board: (1) Approve a two year plan to address salary compression as follows: April, 1999, increase salaries of full time employees by $100 for every year of county service, and April, 2000, increase salaries by $50 for every year of county service. (2) Approve implementing the new range structure and job classification system, effective July, 1999. (3) Approve basing merit increases on actual salaries rather than midpoint, effective July, 1999. (4) Approve the recommended actions for FY98 Results of Operations as outlined in the agenda item following this work session, including, setting a public hearing for November 12, 1998 to consider reappropriation of $700,000 in FY98 unspent appropriations, to assist in addressing the financial impact of the Unified Pay Plan. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Dato: October 28 ~,998 Page 1 of 1 Subject: FY98 Results of Operations Item Number: 7. B. County Administrator's Comments: County Administrator: Board Action Requested: Approve the actions for year-end FY98 Results of Operations as outlined below. Summary of Information: On September 23, 1998, staff reviewed FY98 Results of Operations with the Budget and Audit Committee. As oualined in the attachment, undesignated ending fund balance was primarily comprised of approximately $8.6 million in unspent appropriations and a revenue shortfall of approximately $3.8 million (both figures are net of reserves), resulting in a net addition to fund balance of approximately $4.8 million. Staff recommends that the following actions be taken with respect to undesignated ending fund balance. If approved, undesignated fund balance will be $28.9 milliou compared to the budgeted figure of $28.3 million. Ge_metal Coun~ reco~nendation$: 1. Set a pubii~ il~orln¢?~ for November reappro~rSa,%ion of $700,000 in FY99 to a'~.dress the Oni~iea Pay Plan. Preparer Rebecca T. Dickson Title: Director of Budget & Management. Attachn]ents: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 28, 1998 Item Number; Summary of Information (cont.): 2. Designate $1.886 million for use in future years to address the Unified Pay Plan. 3. Reappropriate $141,300 for use by the Fire Department in FY99. School z'ecoimtLe.~d~hions: 1. Designate nee expenditure savings of $2.093 million for school use. The School Board will need to request appropriation of these funds at a later date and will need to identify specific uses at that time. A public hearing will be required to appropriate these funds. Note that all figures are contingent upon final audit results. 6-0ct-98 Preliminary--Unaudited FY98 Results of Operations Budgeted Fund Balance Property Taxes Excess over Adopted Budget Real Estate--Current, Tax Relief, Refunds Real Estate-Delinquent Personal Property-Current Collections Personal Property-Delinquent Collections Personal Property-Refunds/Prorations All Other Property Taxes Property Taxes-Excess Projected Revenue Surplus-Unrecorded Revised Budget for Taxes All Other Revenue Excess Over Adopted Budget Less Reserves (146,598) $ 2,118,100 491,641 1,154,373 (2,710,943) (899,907) (126,268) $ 26,996 $ (1,228,250) $28,282,700 E-911 Revenue-ECC Upgrades Project Cell Phone-ECC Upgrades Project Transient Occupancy Tax Interest-Source in FY99 Budget Shrink/Swell Soil Program Interest on Investments-GASB 31 Miscellaneous (Donations from org.) Total Unspent Appropriations (Net of Reserves) Net Addition to Fund Balance (231,351) (611,459) (791,429) (391,138) (196,599) (27,698) (208,955) (2,458,629) $ (2,605,227) Uses: Unspent School Appropriations-Net of Sales Tax Variance/Tax Relief/Property taxes Unspent County Appropriations (Net of Reserves) Address Unified Pay Plan in FY99 (Net of Funds Available) Fire Dept. Carryfo~ard -Use in FY99 Designate to Address Unified Pay Plan in Future Years Total Uses Undesignated Fund Balance after Actions Above $ (3,806,481) 8,626,592 $ 4,820,111 $ 2,092,918 700,000 141,300 1,885,893 $ 4,820,111 $ 28,940,857 CHESTERFIELD COUNTM BOARD OF SUPERVISORS AGENDA Page 1 of 1 ' Meeting Date: October 28, 1998 Item Number: 8 .^. Subject: Authorization for the Commonwealth's Attorney to Increase Expenditure Funding to The FY99 Budget County_ Administrator's Comments: County Administrator: ~~ Board Action Reouested: .-~,~ II Increase in the Commonwealth's Attorney's budget. Summary_ of Information: ~ For the past ten and a half years the Commonwealth's Attorney's Office has received no increase in operating expenditure funding each time a new Assistant Commonwealth's Attorney has been hired. These shortages have been absorbed in the overall budget over the years but have now placed tremendous stress on the budget. Continuing legal education is mandatory for all attorneys and monies for this purpose have not been provided for FY99. The Commonwealth's Attorney's Office has evolved from a medium office to a large office in the past few years and expansion has caused additional expense. Preparer: William W. Dave rt Title: Commonwealth Attorney Attachments' Yes ~ No ()21 .ZaC:,~ RD ~3F SUPERVISORS ~.NNY B. HUMPHREY, CHNRMAN MATOACA DISTRICT ~THUR S. WARREN, ViCE CHAIRMAN ,.,'LOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANII=I DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUN'r P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 To' William W. Davenport, Commonwealth's Attorney From: Lane B. Ranisey, County Administrator Date: September 3, 1998 Subject: Request for Budget Increase On August 5, several of my staffmet with you to discuss your request for additional operating funds. At the conclusion of the meeting, you agreed to withhold submitting a request to the Board until October when financial results for FY98 would be known. I appreciate your consideration. However, I thought it important to communicate to you what my position on the issue will be to the Board of Supervisors. Over the past ten years, your total budget has grown by almost 300%, from $465,000 in FY87 to $1.79 million in FY99. Similarly, your personnel budget has grown as your staff'has increased fi'om 12 to 31 positions. You now have 19 full-time attorneys and 13 full-time support personnel, almost one support person for every two professional positions. Of your full-time support personnel, one is devoted exclusively to budget/financial-related issues and the other to automation issues. Your office is unique in this regard; no other general fund'department of similar size is in a position to utilize full- time staff in this manner. One concern you have expressed is that the County has not kept pace with the growth in your~ over the years. However, in FY87, the county supplement for your~ce was approximatel~ your total budget; for FY99 the supplement will be approximatel ~y{,~ofyour total budget. Additionally, in FY98, the Board approved an additional $35,500 for furnishings and renovation costs in your office. At the end of FY98, your department's budget was overspent by $132,000 (prior to adjustments). As a result, the County had to provide an additional supplement/appropriation from another general fund department to cover this shortfall. As you are well aware, the allocation/spending ofyour annual appropriation is within your discretion. Quite frankly, it appears that much of the overspending is a direct result of recent reclassifications and special salary adjustments. These decisions have limited your flexibility to resolve your budget problem short of requesting a special appropriation from the Board. However, it is critical that every manager be committed to making whatever budgetary decisions are necessary to prevent overspending. This is a responsibility shared by all county managers. ~ ~;2~ W'flliam W. Davenport September 2, 1998 Page 2 I want to be straightforward and state that I cannot support your request for additional operating funds in FY99. Additionally, I am requesting that your office provide a plan as to how you intend to stay within your FY99 appropfiation~ in order to avoid a deficit at year-end. Please have your response to me by Thursday, October 1, 1998. I appreciate your cooperation and trust you will make every effort to exercise fiscal responsibility in carrying out the objectives of your department in this and future fiscal years. ks jr cc: Honorable Member of the Board of Supervisors James J. L. Stegmaier, Deputy, Management Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 1998 Item Number: $ .B.1. Subject: Nomination/Appointment to the Committee on the Future County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of a member to serve on the Committee on the Future. Summary of Information' The purpose of the Committee on the Future is to prepare reports and make recommendations concerning changes in governmental structure, revisions to fiscal and land use planning, and any other matters concerning approaches to meeting the governmental needs of the people of Chesterfield County. One vacancy remains on the Committee on the Future, District, due to the resignation of Mr. Kenneth F. Hardt. immediately and will be at the pleasure of the Board. representing the Dale Term will be effective Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Tammy D. Haskins Affachmen~: -~ Yes No Clerk to the Board Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 28, 1998 Page 1 of 1 Item Number: 8. B. 2. Subject: Appointments to Community Services Board Structure Study Task Force County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to formally appoint Mrs. Rgnny B. Humphrey, Mr. Edward Barber, representing the Board of Supervisors; Dr. Carolyn~Cockrell, Mr. Thomas "Mac" Deadmore, representing the Community Services Board; and, Ms. Rebecca Dickson, Budget Director to serve as members of the County Task Force to Study the Structure of the Community Services Board. Smmnary of Information: On August 26, 1998, the Board of Supervisors "established a Community Services Board Task Force, to be composed of two members of the Board of Supervisors, two members of the Community Services Board and the County Budget and Management Director for the purpose of preparing a report by June 30, 1999 which examines the feasibility of an alternative structure for the Chesterfield Community Services Board with particular attention to the possibility of establishing a behavioral health authority. Burt H. Lowe, Ph.D. Attaclunents: Yes ~ No Executive Director, Community Services Board Meeting Date: October 28, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 ofl 8.B.3. Subject: Nomination/appointment to the Drug and Alcohol Abuse Task Force. County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint Lucille C. Lanier to serve on the Drug and Alcohol Abuse Task Force. Summary. of Information: The purpose of the Drug and Alcohol Abuse Task Force is to study the nature and extent of substance ~buse within the County and to make recommendations to the Board of Supervisors to prevent or eliminate such problems. The terms of Task Force members are at the pleasure of the board. i Chairman Humphrey has recommended that the Board nominate and appoint Lucille C. Lanier to serve on the Task Force representing the Matoaca District. Ms. Lanier meets all the eligibility requirements for members of the Drug and Alcohol Abuse Task Force and has indicated her willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ~Title: Director, Youth Services Attachments: -8 CHESTERFIELD COUNTY DRUG AND ALCOHOL ABUSE TASK FORCE I APPLICATION FOR APPOINTMENT NAME:~~' . · ~ II HOM~ A~DRESS: 4~ ~~~ HOME TELEPItONE~ COUNTY DISTRICT: WORK ADDRESS: (if student, school you attend) WORK TELPHONE: ~/ Why are you interested in serving on the Drug and Alcohol Abuse Task Force? What special interests or qualifications would you like the Board of Supervisors to know about you in considering your nomination for appointment? I commit to attend Task Force meetings regularly and devote time. to fulfill the responsibilities of the Task Force. t ,.. SIGNED: Please remm this form to Sharyl Adams, Chesterfield Youth Services, P.O. Box 40, Chesterfield, VA 23832. 7/97 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 28, 1998 Item Number: 8. C. Su~ect: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations in the Dale and Matoaca Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: Attachments: 'chard M. M?Elfish, P.E. Yes ~-~ No Title: Director, Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 2 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. CLOVER HILL DISTRICT: * Wiltee Lane, vicinity of 2317 Cost to install light: $ 42.58 Does not meet minimum criteria for intersection or vehicles per day Clover Hill District Streetlight Funds Requested Effective Balance Forward Expenditure Remaining Balance $58,407 $43 $58,364 MATOACA DISTRICT: Moseley Road, vicinity of 6100 Cost to install light: $1196.26 Does not meet minimum criteria for intersection or vehicles per day Matoaca District Streetlight Funds Requested Effective Balance Forward Expenditure Remaining Balance $36,611 $1,196 $35,415 STREETLIGHT REQUEST Clover Hill District Request Received: July 10, 1998 Estimate Received: October 9, 1998 COST TO INSTALL STREETLIGHT: $ 42.58 NAME OF REQUESTOR: Clara Deeds ADDRESS: 2317 Willtee Lane Richmond, VA 23236 TELEPHONE: 675-1519 Estimate Requested: Days Estimate Outstanding: July 13, 1998 89 REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Willtee Lane, in the vicinity of 23'17 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Staff or Requestor Comments: NONE Street Light Request ~ap 28 1998 Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Matoaca District Request Received: March 31, 1998 Estimate Received: October 6, 1998 Estimate Requested: Days Estimate Outstanding: March 31, 1998 189 COST TO INSTALL STREETLIGHT: $1,196.26 NAME OF REQUESTOR: Dean and Constance Douberly ADDRESS: 6100 Moseley Road Moseley, VA 23120 TELEPHONE: 739-5240 --'-] REQUESTED LOCATION IS THE INTERSECTION OF: ~-~ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Moseley Road, vicinity of 6100 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Staff or Requestor Comments: NONE Street Light Request Map October 28, 1998 Street Light Legend ~ existing light ~ requested light 721.31 This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 1998 Item Number: 8.D.1. Subject: Resolution in Support of Virginia Association of Counties/Metro-Richmond Convention and Visitors Bureau Efforts to Bring the National Association of Counties Conference to Richmond in 2007. County Administrator's Comments: County Administrator: Board Action Requested: Approval of attached resolution Summary of Information' The Virginia Association of Counties (VACo) and Metro-Richmond Convention and Visitors Bureau (MRCVB) are working to bring the National Association of Counties (NACo) Annual Conference to Richmond in 2007. The NACo Board of Directors will be presented with information at their November meeting. To enhance this opportunity, VACo is requesting each county in the region to pass the attached resolution of support. Preparer: Ann Curtin Title: Director, Intergovernmental Relations Attachments: Yes ---1 N URGING THE NATIONAL ASSOCIATION OF COUNTIES TO HOLD THE NACO ANNUAL CONFERENCE IN RICHMOND IN 2007 WHEREAS, the Metro Richmond Convention and Visitors Bureau (MRCVB) is urging that the National Association of Counties' (NACo) annual conference in 2007 be held in Richmond; and WHEREAS, the estimated attendance at this conference would be 5,000 persons with an estimated economic impact to the region of nearly $7,500,000; and WHEREAS, bringing the NACO conference to Richmond in 2007 will coincide with the 400th Anniversary of the founding of Jamestown; and WHEREAS, this Board is desirous of urging NACo to bring its 2007 conference to Richmond; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors urges and supports the concept of NACo's annual conference being held in Richmond, Virginia; AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to NACo and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 'iL. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 1998 Item Number: 8. D. 2. a. Subject: Consideration of a Continuation Application for a Department of Criminal Justice Services Grant for the School Resource Officer Program at L. C. Bird High School. County Administrator's Comments: County Administrator: c7~4~9 Board Action Requested: Authorize the Police Department to apply for a Department of Criminal Justice Services Grant in the amount of $35,300, and to appropriate the necessary funds when approved. Summary of Information: The School Resource Officer currently assigned full time to L. C. Bird High School is funded by a grant through DCJS. To continue this grant funding, the Police Department must submit an application for renewal. The amount to be funded by DCJS is $26,475 and the local cash match of $8,825 will be provided by the FY98-99 Police operating budget. Preparer: ~_--- ~J~ Title: Colonel Carl R. Baker lYes Chief of Police Attachments .. No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: October 28. 1998 Number Bud.qet and Mana.qement Comments: This item requests Board approval for the Police Department to apply for and appropriate, if received, a continuation for a School Resource Officer Program grant. This grant provides funding for one school resource officer who is currently assigned to L. C. Bird High School full time. The total funding provided by the grant is $26,475 with a cash match of $8,825. This is a continuation of an existing grant; no new costs are associated with the grant in FY99. The County currently supports the School Resource Officer program by allocating 20 school resource officers to all high schools and all middle schools. In FY99, the Drug and Alcohol Resistance Education (DARE) Program was reorganized and Success Through Education and Proactive Policing (STEPP) was created. The STEPP program converted 11 DARE officers to School Resource Officers and provided 8 part-time Child Safety Instructors for all the elementary schools. In addition, the Police Department has secured a Community Oriented Policing Services (COPS) grant to provide funding for five school resource officers and a Department of Criminal Justice Services grant for four school resource officers. Preparer: ~/~% ~ ,/~ I~ ((~--~ Title: Director, Budget & Manaqement Rebecca T. Dickson Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 28, 1998 Page 1 of 2 Item Number: 8. D. 2. b. Subject: Consideration of an Application for a One Year Federal COPS School Based Partnerships Grant to Fund One Crime Analyst's Position and Related Equipment. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Police Department to apply for a federal COPS School Based Partnerships Grant in an estimated amount of $60,201, which would provide funding for one crime analyst and computer equipment, and to appropriate the necessary funds when approved. Summary of Information: In order to focus on the problem of student confrontations in the high schools, the Police Department is partnering with School officials and students to seek funding through this grant program. This grant will utilize a problem solving approach, wherein data on student confrontations is gathered and studied. From there, school officials, Police Department members and select student members will work to develop a problem solution, which will be implemented and monitored. Toward the end of the project, the effectiveness of the solution will be evaluated for its impact on the problem and a research paper will be issued. The grant will provide $60,201 in funding for the project. There is no county match. Preparer: ~..., f~~ Title: Chief of Police Colonel Carl R. Baker Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin_e Date: October 28. 1998 Number Bud,qet and Mana,qement Comments: This item requests Board approval for the Police Department to apply for and appropriate, if received, a Community Oriented Policing Services School Based partnership grant. This grant will provide funding for one crime analyst and computer equipment. The purpose of the grant is to focus on the problem of student confrontations in the high schools by studying data confrontations. In addition, the Police Department and select students will work to develop a problem solution, which will be implemented and monitored. The total funding provided by the grant is $60,201 with no county match required. This grant is a one-year grant renewable for three consecutive years. Preparer: Rebecca T. Dickson Title: Director, Budget & Management Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 28, 1998 Item Number: Page 1 of 3 8.D.3. Subiect: Consideration of an Application for a Criminal History System Improvement Grant to Provide Video Arraignment Capabilities County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Sheriff's Office to apply for and appropriate, if received, a grant from the Department of Criminal Justice Services for Criminal History Record System Improvement to provide video arraignment capabilities totaling $333,166 and transfer $74,977 from the Reserve for Capital Projects for the required county match. Summary of Information: During the FY99 budget process, the Sheriff's office submitted a request for additional funding for video arraignment capabilities in the courthouses and jail within the county. Video arraignment is the ability to arraign inmates at the County jail through electronic transmission to the courtrooms. The Board of Supervisors approved $25,000 for a cost/benefit analysis and feasibility study for video arraignment in FY99 through the Capital Improvement Program. The purpose of the study was to analyze the benefit of video arraignment and project any associated costs as well as identify any cost savings. The study was expanded to include the Riverside Regional Jail, Colonial Heights courthouse, Community Corrections Services, and the Juvenile Detention Home. Preparer: Clarence G. Wil-/iams Title: ~[f. ~.~ SherifY Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: October 28, 1998 Item Number: Summary of Information (cont.): Preliminary findings of the study conclude that video arraignment may not save money in the short term due to one-time capital costs associated with the implementation; however the study did identify cost avoidance or reallocation available within the Sheriff's Department. The study found that positions could be reallocated from security or transportation areas to other areas within the department. The study recommends the implementation of video arraignment in Chesterfield County. The Sheriff's Office has submitted a Capital Improvement Program request for the installation of video arraignment within the parameters of the courthouse and jail. In addition, the Department has researched several alternatives for funding which is the basis for this request to the Board. The Department requests approval to apply for a Department of Criminal Justice Services Grant which will provide hardware for six permanent video arraignment stations with the General District and Circuit Courtrooms, one portable unit for the Juvenile and Domestic Relations Courts, two portable units for the Colonial Heights Court and various equipment and communication needs. This project is a joint venture among various departments and funding will be shared accordingly. The funding will be distributed among the three organizations as follows: Federal 25% Total Revenue Cash Match Grant Award Chesterfield $224,930 Colonial Heights 16,644 Community Corrections Services 8,300 $ 74,977 $299,907 5,548 22,192 2,767 11,067 Total $249,874 $ 83,292 $333,166 The Riverside Regional Jail has applied for and received grant funding for video arraignment capabilities in its jail from the Department of Criminal Justice Services. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page3 ~! 3 Meetina Date: October 28. 1998 Number Bud.qet and Management Comments: This item requests Board approval for the Sheriff's Department to apply for and appropriate, if received, a grant from the Department of Criminal Justice Services totaling $333,166. The purpose of the grant is to provide video arraignment in the existing Courts building, the Juvenile and Domestic Relations courts building, Colonial Heights Courts and Community Corrections Services. This grant is a one-time, non-renewable grant, which will provide funding for one-time capital costs associated with video arraignment. Video arraignment will be established in all four General District courtrooms and two Circuit courtrooms; one portable unit will be provided in the Juvenile and Domestic Relations Courthouse, and two courtrooms in Colonial Heights. Ongoing operating costs are approximately $26,200 which will provide ISDN line usage charges, fax machine papers and IST computer support fees. The Department plans to request additional funds during the FY2000 budget process for these costs. If this grant is approved in FY99, funding would be needed to provide hardware in the new Juvenile and Domestic Relations courthouse. Funds totaling $150,000 are identified in the FY99-FY2003 Capital Improvement Program for this purpose. The total funding requested through the grant is $333,166 with a 25% required county match. The County's share of the grant is $74,977 and staff requests that the funds be transferred from the Reserve for Capital Projects. If approved the balance in the Reserve for Capital Projects will be $1,608,013. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Management ~ .~, CHESTERFIELD COUNTY ~> BOARD OF SUPERVISORS Page ~ of 5 ~ AGENDA Meeting Date: October Subject:, FY99 School Board Grant Revisions County Administrator's Comments! CountyAdministrator: BoardActionRequested: The School Board requests the Board of Supervisors to increase the School Grants Fund Instruction appropriation category by $132,030 and increase the School Grants Fund Administration/Attendance and Health appropriation category by $2,000 based on the changes described in this document. Summaryoflnformation: Chesterfield County Public Schools (CCPS) receives grants from various funding sources each year. The FY99 School Board Approved Budget included an appropriation of $8,084,400 in the School Grants Fund for sixteen (16) grants plus Grants Administration. Actual grant awards have now been received and revisions need to be reflected in the School Grants Fund for $134,030. Notifications have been received from the various funding sources (Federal, State, and local) regarding the actual grant awards. Below is a brief description of each grant along with the requested revisions. Preparer: Title: Superintendent w- William ~. sosner,~Jr. Attachments: I Yes F CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of_ _ Summar of Information: (Continued) Federal Orants Amount FTE FY99 Special Education IDEA $94,905 0.5 The Individuals with Disabilities Education Act (IDEA) is designed to ensure that all school-age children with disabilities are provided a free, appropriate public education. CCPS prepares the application for IDEA funds each year based on a December 1 special education child cou~t and estimates the per pupil rate for this grant for the following year. The revised FY99 budget was based on 7,222 students at a per pupil rate of $555 ($4,008,210); however, the grant award was for 7,393students, an increase of 171 students over the estimate which provides for a total grant award of $4,103,115. FY99 Headstart Grant 87,618 3.5 Federal funds are provided to localities to provide instruction to preschool children of low-income families. The philosophy of the program is to work with the family unit, in addition to the pre- school child. CCPS received notification on May 28, 1998 of the FY99 grant award in the amount of $842,618. This is an increase of $87,618 over the FY99 Approved Budget of $755,000. Three instructional aides were added for this fiscal year and the 0.5 FTE part-time bus driver for this program was made full-time (+0.5 FTE). FY99 Title I Grant (35,168) 0.0 Federal Title I funds are. distributed to localities to provide compensatory education services for educationally disadvantaged children in low-income areas. The FY99 budget was estimated at $1.9M; however, CCPS received State Superintendent's administrative memo #57, dated August 21, 1998 indicating a grant award of $1,864,832, a decrease of $35,168 from the FY99 Approved Budget. FY99 Title II Grant 16,974 0.0 The Eisenhower Grant provides funding to localities to improve the professional skills of elementary and secondary teachers primarily in math and science. The Title II grant allocation for FY99 for CCPS of $151,974 was conveyed to CCPS through Su~erintendent's CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 Summary of Information: (Continued) memorandum ~130, dated September 4, 1998. This increase of $16,974 over the FY99 estimated budget of $135,000 needs to be appropriated in the School Grants Fund. FY99 Title VI Grant 19,390 0.0 Title VI federal funds are used to improve quality and promote innovation at all levels of education. These funds must target six broad purposes. CCPS received notification of its estimated allocation of $194~,390 through Superintendent's memorandum #65 dated September 18, 1998. This award to CCPS is an increase of $19,390 over the FY99 budget of $175,000. These funds need to be appropriated to the School Grants Fund. FY99 Interpreter Training Grant 2,800 0.0 The State allocates federal funds to localities to provide training opportunities for educational interpreters employed by individual school divisions. CCPS received notification from the State Department of Education on August 18, 1998 of the award of $10,300 for FY99. This award is a $2,800 increase over the FY99 estimate of $7,500. FY99 Drug Free Grant 548 0.0 Federal funds are distributed to localities for the expansion of existing substance abuse prevention efforts and creation of new initiatives to discourage alcohol and drug abuse. The Federal Drug Free Schools and Communities grant awards have stabilized recently and our FY99 estimate is $220,548, an increase of $548 over the estimated budget of $220,000. Sub-total Federal grants $187,067 4.0 FY99 Dropout Prevention Grant ( 37) 0.0 State funds are disbursed to localities to assist school divisions in identifying potential dropouts, to assess each student's individual needs, and to provide each student with additional support or alternative program needs. The FY99 allocation for CCPS of $321,963 is $37 less than the budget of $322,000. Total State funds 37) 0.0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of__~ Summar~ of Information: (Continued! FY99 CIS - Burger King Grant (55,000) 0.0 CCPS previously received funding from the Burger King Corporation for an alternative education program. It has been determined that funds will no longer be available from this source. FY99 Grants Administration 0.0 The estimated budget for FY99 needs to be increased due to additional federal grant funding. This amount is based on the restricted indirect cost recovery rate approved by the State of 2.09%. Total Local funds $(53,000) 0.0 TOTAL ALL GRANTS/FUNDING SOURCES $134. 030 4.0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page5 of5 Meeting Date: October 28. 1998 Number Buci,qet and Manaqement Comments: The School Board is requesting appropriation of $134,030 in additional grant funds received above the FY99 Adopted Budget ($132,030 increase in the Instruction category and $2,000 increase in the Admin./Attendance & Health category). These funds will be used to support various grant programs. Preparer: (- ~¥"% Title:Director, Budqet& Manaqement Rebecca T, Dickson Memo #113 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, October 13, 1998, at seven- thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Elizabeth B. Davis Thomas L. Wootton, Jr. On motion of Mr. Wootton, seconded by Mrs. Davis, the School Board requests the Board of Supervisors to approve an increase of $132,030 to the Instruction appropriation category in the School Grants Fund for the following grant revisions: Grant/Funding Source Federal FY99 IDEA Special Education Grant FY99 Headstart Grant FY99 Title I Grant FY99 Title II Grant FY99 Title VI Grant FY99 Interpreter Training Grant FY99 Drug Free Grant Amount $ 94,905 87,618 (35,168) 16,974 19,390 2,800 548 State FY99 Dropout Prevention Grant (37) Local FY99 CIS Burger King Grant TOTAL REVISIONS TO INSTRUCTION APPROPRIATION CATEGORY 55.000) 132,030 and, to approve an increase of $2,000 of local indirect cost recovery funds to the Administration and Attendance and Health appropriation category in the School Grants Fund for Grants Administration, thereby increasing the School Grants Fund by a total of $134,030. ~;~~~rintendent Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 28, 1998 Item Number: Page ,~ of_~_4 8.D.5. Subject: FY99 New School Board Grants County Administrator's Comments: CountyAdministrator:~ BoardAcfion Requited: The School Board requests the Board of Supervisors to increase the Instruction appropriation category in the School Grants Fund by $120,545 based on the changes described in this agenda item. Summary of Information: Chesterfield County Public Schools (CCPS) receives various grants that are approved during the annual budget process. The school division also applies for other grants during the year that can be used to enhance the current instructional program. Also, other grant funding is sometimes received after the school year begins. CCPS has received approval for four new grants that need Board of Supervisors' approval at this time. These four grants will require an appropriation increase of $120,545 to the Instruction appropriation category in the School Grants Fund. Preparer,~y~,//Title: ;;~I I~,,,,, ,_. ,.- Yes ~--] No Attachments: Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of_4 Summary of Information: (Continued) Federal Gr&nts Amount FTE Student Tutoring & Remediation Skills (S.T.A.R.S) $50,000 1.0 Student Services staff applied for a prevention grant from the State under Safe and Drug Free Schools and Communities titled Student Tutoring and Remediation Skills (S.T.A.R.S.). This is an after-school tutoring program which will be implemented at Bellwood and Chalkley Elementary Schools in Chesterfield County for grades K-2. Academic tutoring will be combined with social skills competencies building. A parent component will feature techniques on helping student with homework as well as the basics of substance abuse prevention. CCPS received notification from the State Department of Education on June 30, 1998 of their approval of $50,000 for this new grant initiative. This funding will allow CCPS to increase the current temporary teacher at Chalkley to full-time. High Schools That Work $ 15,700 0.0 Meadowbrook High School has applied for a Carl Perkins block grant of $7,500 for a High Schools That Work Grant. The purpose of this grant is to improve the achievement levels in English 9 and Algebra at Meadowbrook. The maximum grant award is $7,500 and requires a minimum local match of $3,250. This match as well as additional $1,750 will be provided by the Instruction Division to fund travel, postage, and SOL materials. An inkind contribution of $3,200 will be provided through summer school salaries and related transportation. Cross Age Conflict Resolution (Drug Free) $ 17,745 0.0 CCPS has received notification from the Office of the Governor on June 30, 1998, of the approval of $17,745 to continue the Violence Prevention Team at Harrowgate Elementary during this fiscal year. This program trains students, beginning with fourth grade, in conflict resolution skills to enable them to become skilled problem solvers before entering high school and becoming adult members of the community. ~ CHESTERFIELD COUNTY · ~ BOARD OF SUPERVISORS Page 3 of~ AGENDA Summa~ of Information: (Continued) Capital One Vocational Grant $ 37,100 0.0 CCPS has received grant funding of $37,100 from Capital One in support of the CheSterfield Public Education Foundation. The funds have been given to CCPS to be used in a partnership with John Tyler Community College (JTCC) in order to assist Capital One in their expansion, start-up training, hiring processes and continuing education requirements. CCPS will use these funds to implement a Customer Call Center training program at the Chesterfield Technical Center to serve the marketing students from all CCPS high schools. Through Chesterfield Communities In Schools (CIS), the Call Center will serve at risk students from the Burger King Academy through an extended day program. All students will acquire the basic and special skills needed to compete for positions at Capital One and possibly other businesses with similar skill requirements. The school system will also serve as a feeder system to the JTCC Capital One program and other disciplines that will serve Capital One and the expanding workforce needs of the region. TOTAL ALL GRANTS/FUNDING SOURCES ~120,545 1.0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4of 4 Meeting Date: October 28. 1998 Number Budget and Manaqement Comments: The School Board is requesting appropriation of $120,545 in additional grant funds received for FY99 for the Instruction category. These fund~ ;;ill be used to support one additional position in the after school tutoring program as well as cover operating expenses for various grant programs. Preparer: ' R~be-c'-c'a- T. Dickson Title: Director, Budget & Manaqement Memo #114 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, October 13, 1998, at seven- thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Elizabeth B. Davis Thomas L. Wootton, Jr. On motion of Mrs. Davis, seconded by Mr. Wootton, the School Board requests the Board of Supervisors to approve an increase of $120,545 to the Instruction appropriation category in tho School Grants Fund for the following new grants: Grant/Funding Source Federal Student Tutoring and Remediation Skills (S.T.A.R.S.) High Schools That Work Grant Cross Age Conflict Resolution Local Capital One Vocational Grant TOTAL NEW SCHOOL BOARD GRANTS Amount. $ 50,000 15,700 17,745 37,100 $120,545 Pa~trici~ Bartl~, Cle~ Willian~ ~.CBo~-h&~'Jr~., Su ~/erintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of i Meetin~Date: October 28, 1998 Item Number: 8. D. 6. Subject: Approval of Utility Contract for Buckingham Wood - Contract Number 98-0117 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 290 L.F.± of 8" water lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees. Developer: Contractor: Tascon-Buckingham Wood, L.P. InfraCorps of Virginia, Inc. Contract Amount: Estimated Total - Total Estimated County Cost: Water (Offsite) (Refund thru connections) Estimated Developer Cost Code: District: Mi~ Preparer: ~// - (Offsite) Title: $78,316.56 $5,400.00 $72,916.56 5B-572VO-E4D Assistant Director Attachments: Yes No CONTRACT NUMBER 98-011Z c~-F Mall :CENTER SOUTH BUCKINGHAM WOOD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 1998 Item Number: 8.o.7. Subject: Deduct Change Order #1 (Final) for County Project #94-0201 Falling Creek Wastewater Treatment Plant Upgrade County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve Change Order #1 (Final) for a decrease of $17,744.65 and authorize the County Administrator to execute the necessary documents. Summary of Information: Change Order #1 represents the deletion of a chlorine gas evaporator and recoating of the ceiling in the filter press building. The original contract cost was $950,599.00. With this deduct change order of $17,744.65, the final construction cost will be $932,854.35. Preparer: ~~~~F (/ J. Edward Bec,' dj Attachments: ~--~ Yes No Title: Assistant Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 1998 Item Number: 8. D. 8. a. Subject: Acceptance of two Parcels of Land Along Old Buckingham Road (State Route 677) from Tascon-Buckingham Wood, L.P. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing 0.273 acres along Old Buckingham Road from Tascon-Buckingham Wood, L.P., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer:~ -~J. ~ John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer ~ VICINITY SKETCH -A~CEPTANCE OF TWO PARtmLS OF LAND ALONG OLD BUCKINGH~! ROAD FROM TASCON-BUCKINGH~ WOOD LP ~ ~ ~ ~ HUGUENOT WI VILLAGE I ~ ~,/~~ l!l(c~,,t~,l~ ~ i, ~o- ~~/~77~ ~ ~ SOUTH ~. ~~ F:2Z.~"~ "" .~,, ~ xx- ' Ill ~"?"~ / / ~60 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: october 28, 1998 Item Number: 8.D. 8.b. Subject: Acceptance of a Parcel of Land Along West Hundred Road (State Route #10) from Clifton C. McDaniel and Donna Gail McDaniel County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.011 acres along West Hundred Road from Clifton C. McDaniel and Donna Gail McDaniel, and authorize the County Administrator to execute the necessary deed. Summary. of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Jo~n W. Harmon Attacb_ments: YesI Title: Riqht of Way Manaqer ,,--,, ,.""~ VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG WEST HUNDRED ROAD FR~ CLIFTON C MCDANIEL AND DONNA GAIL MCDANIEL 11J. 59' TO CENTRE STREET- ST, RT£. ~5~3 0.011 A CR£ 5.04' 3655065.544 1789369.576 O. 0~0 ACR£~ 5.11' N59'57'28"£ 5' I~ 170. 11' S59"57'28"W _~:EST HUNDRED ROAD STATE RO UTE ffi [ 0 EX. 80' R/W ULTIMATE 90' PIS N J655t50. 707 E11789516.833 GRAPHIC SCALE 200 ( IN FEET ) linch = §0 ft. PLAT OF 0.0.51 ACRE OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA JULY 20, 1998 SCALE: 1"= 50' DECEMBER 5, 1997 CHARLES C. TOWNES &: ASSOCIATES, P.C. ENGINEERS - PLANNERS - LAND SURVEYORS CHESTERFIELD, VIRGINIA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 3.998 Item Number: 8.D. 8.¢. Subject: Acceptance of 6 Parcels of Land Lying North of West Hundred Road (State Route 10) from Chester Development Associates, L. C. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of 6 parcels of land containing 2.245 acres lying north of West Hundred Road (State Route 10) from Chester Development Associates, L.C., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: Staff requests that the Board of Supervisors accept the conveyance of 6 parcels of land containing a total of 2.245 acres lying north of West Hundred Road (State Route 10). This dedication will serve the Chester Village Green Development. District: Bermuda John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF 6 PARCELS OF LAND LYING NORTH WEST HUNDRED ROAD FROIf CHESTER DEVELOPMENT LC a/k/a CHESTER DEVELOPMENT LLC ..:'.~/~~'~ / 2~-~ 1 I~ . I~ ~' i~'~',~"~ ' ~E~T HUNDRED ROA S TA T~ HO UT~ ~ [ 0 EM 80' R/W ULTIMATE 90' ,,~%,,~,,,~, ,,.~,: ~o ,,. PLAT ~%,--~- TO THE COUNTY OF CHESTERFIELD % ~ ~,. ~ JULY 20, 1998 ~b Si, R(,(.¢O;.~ SCALE: 1"= 50' DECEMBER 5 1997 ""~;;;~,',~" CHARLES C. TOWNES ~ ASSOCIATE~', P C ENGINEERS - PLANNERS - LAND SURVEYORS CHESTERFIELD, VIRGINIA // CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: october 28, 1998 Item Number: Subject: Acceptance of a Parcel of Land along the West Right of Way Line of River's Bend Boulevard from River's Bend Development Company L. P. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 2.77 acres along the west right of way line of River's Bend Boulevard (State Route 4840) from River's Bend Development Company, L.P., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: This parcel is being dedicated as a site for the future River's Bend Fire Station. The dedication of this site is a condition of development. District: Bermuda J~hn W. Harmon Attachments: Yes No Title: RiGht of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF RIVERS BEND BOULEVARD FROM RIVERS BEND DEVELOPHENT COMPANY LP N Bend 3 FARRAR MHP ORCHA~ ~ [iapl [ND PK I~GHT OF WAY LINE BEARING I DISTANCE LI N 44'5~'3g'E 40.48 ~ ~ ~.~.2,~.~.s,~ ~ ~ 11.815098.09 ~' ~, ~ ~ ~ P~P~I 2.77 AC. 40.56 THE COUN~ OF CH~STERFELD TOG~HER WITH AN INGRESS/EGRESS ~SEMENT 50 0 feet 50.."' GRAPHIC SCALE PLAT A PARCEL OF LAND CONTAINING 2.77 ACRES SITUATED ON HOGAN'S DRIVE TO BE DEDICATED TO BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA 100 SCALE: I"=100' AUGUST 13, 1997 CHARLES C. TOWNES & ASSOCIATES, P.C. CIVIL ENGINEERS-PLANNERS-LAND SURVEYORS , ' 9850 LORI ROAD, SUITE 201 CHESTERFIELD, ViRCINIA 23832 DRAWN BY: ASP APPROVED BY: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: October 28, 1998 Item Number: 8.D.9.a. Subject: Request Permission for a Fence to Encroach Within a 16' Drainage and Utility Easement Across Lot 3, Block B, Bury Subdivision County_ Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant Timothy W. Knapp, Sr. and Donna M. Knapp permission to have a fence encroach within a 16' drainage and utility easement across Lot 3, Block B, Bury Subdivision; subject to the execution of a license agreement. Summary_ of Information: Timothy W. Knapp, Sr. and Donna M. Knapp have requested permission to have a fence encroach within a 16' drainage and utility easement across Lot 3, Block B, Bury Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda Gohn W. Harmon Attachments: Yes No Title: Right of Way Manaqer ,~ VICINITY SKETCH REQUEST PERMISSION ~uR A FENCE TO ENCROACH WITHIN A 16' DRAINAGE AND UTILITY EASEMENT ACROSS LOT 3 BLOCK B BURY SUBDIVISION TIMOTHY W KNAPP SR & DONNA M KNAPP IND PK PRESTWOU.'. ,q. le~sant 8apt Po~n! of Roc/~ 10 9A 8413 I I 2 9336 14608 5 9527 14612 4 9817 14516 AREA TO BE LICENSED '4609 NE Cm~d~ r~ 11~22115 36,444~ 0 ~ Cm:~'~f.a ~1~21~5 3~440~0 MAP OF CHESTERFIELD COUNTY VIRGINA Sep 29 1998 SCA LE 1: 4~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 1998 Item Number: 8.D.9.b. Subject: Request Permission to have a Portion of a Proposed Sidewalk and Three Light Poles Encroach Within a 16' Water Easement County_ Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant Village Associates permission to have a portion of a proposed sidewalk and three light poles encroach within a 16' water easement; subject to the execution of a license agreement. Summary of Information: Village Associates has requested permission to have a portion of a proposed sidewalk and three light poles encroach within a 16' water easement. This request has been reviewed by staff and approval is recommended. District: Midlothian John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer ~74 VICINITY SKETCH REQUEST PE~{ISSIOi~ TO HAVE A PORTION OF A PROPOSED SIDEWALK AND THREE LIGHT POLES ENCROACH WITHIN A 16' WATER EASEMENT VILLAGE ASSOCIATES WatkiJ ES!Annex HS iP WaxkJn, ":' Midlothia ~ ES ~ 1~9~w q75 Z Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: October 28, 1998 Item Number: Page I ofl 8.D.lO. Subject: State Road Acceptance County Administrator's Comments: County Administrator: C~ Board Action Requested: Summary. of Information: BERMUDA: MATOACA: MIDLOTHIAN: Point of Rocks Estates, Section2 Rockhaven, Section 2 Windsor Park, Section 2 Robious Forest, Section B Preparer: Attachments: ichard M. ~Elfish, P.E. Yes ~ No Title: Director, Environmental Engineering TO: Board of Supervisors FROM: DeparUmnt of Environrmntal En4gineering SUBJECT: State Road Acc~tance - POINT OF ROCY~ ESTATES, SEC. 2 DISTRICT: BERMUDA MEETING DATE: 28 O~tober 1998 ROADS FOR CONSIDERATION: BERMUDA POINT CT CAMERON AV SANT~,~ ,L DR TRAYWICKDR Vicinity Map: POINT OF ROCKS ESTATES, SEC. 2 TO: Board of St~dsors FROM~ Depammnt of Envimm'ental Engineering SUBJEL-T: State Road Acceptance - ROCKHAVEN, SEC. 2 DISTRICT: BERMUDA MEETING DATE: 28 October 1998 ROADS FOR CONSIDERATION: BONJOUR LN ROCKBASKET CT ROCKBASKEW LN ROCKB~ PL ROC-KBASKEr TN ROCKBASKET TR ROCKHAVEN DR Vicinity Map: R~VEN, SEC. 2 TO: Board of Supervisors FROM~ Depammnt of Environmental Engineering SUBJECT: State Road Acceptance- WINDSOR PARK, SEC. 2 DISTRICT: MATOACA ~G DATE: 28 October 1998 ROADS FOR CONSIDERATION: CHIASSO TR CHIASSO ~ PRINCESS MARY RD Vicinity Map: WINDSOR PARK, SEC. 2 TO: Board of Supervisors FROM: Depamumt ofEnvironrmntal Eng~eering ~: State Road Acceptance - ROBIOUS FOREST, SEC. B MEE-JrING DATE: 28 October 1998 ROADS FOR CONSIDERATION: ROBIOUS FOREST WY Vicinity Map: ROBIOUS FOREST, SEC. B CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: October 28, 1998 Item Number: Page 1 of 1 8.D.11. Subject: Appropriation of Funds and Award of a Design Contract County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award an engineering design contract to Timmons and appropriate the necessary funds for Stonehenge, Phase III, drainage plans. Summary. of Information: The original 60/147 Drainage District was established by the Board of Supervisors in 1975, and Stonehenge, Phase III was designed in late 1995 and approved in early 1996. At that time, the new golf-course management personnel were not comfortable with the drainage plans because a large portion of the project paralleled the golf course and crossed one fairway. The plans were then put on hold. Golf course management has since changed personnel and is now willing to move forward with Phase III of the project. During preliminary meetings with golf course management, Stonehenge Association representatives, and affected citizens, it was determined that plan revisions are needed to reflect stream changes through the area, addition of a golf-cart crossing, adjacent changes made by residents, and permit obtainment from the U. S. Army Corp of Engineers. The project is located within the 60/147 drainage district and will be paid for with developer contributions (no local funds are involved). Staff Recommendations: Recommend that the Board of Supervisors appropriate $10,000 from the 60/147 drainage district account for design revisions of Stonehenge, Phase III, and authorize the County Administrator to enter into a contract with Timmons for the design of construction plans and associated work in an amount not to exceed $9,000. District: Midlothian Preparer:~ Richard M. ~lfish, P.E. Attachments: Yes [-~ No Title: Director. Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: October 28~ 1998 Number Bud.qet and Manaqement Comments: The current balance in the Rt. 60/147 Drainage Escrow account is $337,289; appropriation of $10,000 for design revisions to the plan for Stonehenge, Phase III would leave a balance of $327,289. P repa rer:_{~~ ~' o~'-- Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of ]- AGENDA Meeting Date: October 28, 1998 Item Number: $.D-12-a- Subject: Transfer of $1,700 in Matoaca District Three Cent Road Fund to the School Board to Purchase Sideline Benches for the Football/Soccer Field at Matoaca High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $1,700 in Matoaca District Three Cent Road Fund to the School Board to purchase sideline benches for the football/soccer field at Matoaca High School. Summary_ of Information: Supervisor Humphrey requests the Board to transfer $1,700 from the Matoaca District Three Cent Road Fund to the School Board for sideline benches for the football/soccer field at Matoaca High School. The Matoaca High School Council contacted Ms. Humphrey and requested a $1,700 donation from the County to purchase new sideline benches at the school. The County is not legally authorized to give money to school organizations but the County can give money to the School Board to make public capital improvements on public property in the County· The balance in the Matoaca Three Cent Road Fund account is $19,699; use of $1,700 for this item, and $250 for an additional item on this agenda, will leave an available balance of $17,749. Rebecca T. Dickson Attachments: ffi Yes [] No Director, Budget and Management 0407:42646.1 THE CENT ROAD FUND This epptioation must be oomplet~ and =igned before the County c~n e, on~hlz a ~u~ ~r ~n~ ~ ~ ~ ~d ~. ~e~ng ~ ~g ~ ~ do~ not mean ~at you ~ r~ f~ng ~ ~mt ~e Counw ~ I~ ~ your request. Virgin~ law p~ ~be~ ~~ons on ~e a~o~ ~ ~ CounW to ~e p~iic ~, ~ as ~e C~ ~ad ~unds, ~ ~ per~ ~ O~a~O~ ~ ~e~ ~~s my pr~udB ~e ~W's ~ ~ Sup~ from even ~eHng yow ~eK. What is the name of ~he applicant (parson or organization) making this funding request? Matoaca High School School CoUn'6~l m If an organization is the applicant what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporal;ion and/or bylaws to application.) See attached What is the amount of funding you are seeking? ~1700 , , , Describe in detail the funding request and how the money, if approved, will be spent. ~he _:~_~nds...wi!_l be, ,,used ,to buy.. new sideline benches for the football/soccer field. Is any County Departmen; involved in the Project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 040'::233S0.1 Chesterfield County .... School Board =- .N. ot known at ,this ,point Page 2 e if applicant is an organizmJon, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt7 Yes No Yes × No Yes × .... No What is the address of the applicant making this funding request? Mrs. Sharon BureD , 21112 Franklin Avenue FetersDurg','VA 2'3803-2±10 e What is the telephone number, fax number, e-mail address of the appl!cant? 590-2718 Signature of applicant. If you are signing on behalf of an organization you must be the president, vioe-president, chairman or vice- chairman of the organization. Title (if ~igning an behalf af an onjartzation) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 28, 1998 Item Number: 8.D. 12.b. Subject: Transfer of $300 in Bermuda District Three Cent Road Funds to Parks and Recreation Department for Rental of Canopy at Bensley Park County_ Administrator's Comments: County Administrator: ~ Board Action Requested: The Honorable J. L. McHale, III requests the Board of Supervisors to approve the transfer of $300 from the Bermuda Three Cent Road Fund to Parks and Recreation to rent a canopy tent for use at the Veterans Day ceremony at Bensley Park. Summary_ of Information: The Bensley Civic Association, in conjunction with the Parks and Recreation Department, is sponsoring a Veterans Day ceremony on November 11, 1998 at Bensley Park to honor all military veterans and recognize the sacrifices they made to protect America's freedom. The $300 will be used by the Parks and Recreation Department to rent and erect a canopy tent for the Veterans Day ceremony. This expenditure is appropriate because it is being used by the Department to commemorate an historic event pursuant to Va. Code § 15.2-953. The balance in the Bermuda Three Cent Road Fund account is $15,837. Use of $300 for this request will leave an available balance of $15,537. Preparer: c { t~'~'~ {~ Rebecca T. Dickson Attachments: ~ Yes [] No Title: Director, Budget and Management 0407:42633.1 SEP-22-i998 13:43 FROM CHESTERFIELD Bd. OF SUPER. TO 9?514131 P.81,'82 THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request· Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also a~ach organization's most recent articles of incorporation and/or bylaws to application.) --. W~moun of funfl,ng you are seeking ? Describe in detail the funding request and how ~he on .y, if approved.~will be spent. Is any County Department Involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? i' 040';:25380, l SEP-22-i998 13:44 FROM CHESTERFIELD Bd,OF SUPER, TO 9~,,~41J1 P,02/02 Page 2 g ' i If applicant is an organlzat on, answer the following: is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No ~ Yes ~ No Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of appli=ant. If you are signing on behalf of an organization you must be the president, vice-president, ohairman or vice- ohairman of the organization. Title (if signing on organization} printed4~l/ame /- TOTRL P.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: October 28, 1998 Item Number: $. D. 13. Subject: Transfer Midlothian District Street Light Funds for Crossover Construction on the Woolridge Road Extension Project County_ Administrator's Comments; County_ Administrator: Board Action Requested: The Board is requested to transfer $8,000 from the Midlothian District Street Light Fund for the construction of a crossover on Woolridge Road Extended to serve the proposed Grove Park. Summary of Information; Mr. Barber requested staffto prepare an agenda item to transfer $8,000 from the Midlothian District Street Light Fund to pay half of the construction cost of a crossover in Woolridge Road Extended. The Board recently awarded a contract for the construction of Woolridge Road Extended. The crossover, which will serve the proposed Grove Park and other property in the area, was included as an altemate bid item in the contract. A developer has also agreed to pay $8,000 for the crossover construction. Recommendation: Staff recommends the Board transfer $8,000 from the Midlothian District Street Light Fund for the construction of the Woolridge Road crossover. District:Midlothian Preparer: i~.J. McCracken Agen366 Attachments: Title: Director of Transportation -"?PROPOSED CROSSOVER lq X - PROPOSED CROSSOVER 'W F. THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and ho.v~ the ~on~y, if approve, willie spept. Is any County Department involved in the project, event or program for which you are seeking funds? if this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Page 2 Se If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes No Yes No Yes No '74e- la32 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- ~chairmarl of t~e orga/lization~ Title (if signing on behalf of an organization) Printed Name 0407:233,~0.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin Date: October 28, 1998 Item Number: 10. A. Report On: Developer Water and Sewer Contracts Bac_agk~k round: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary_ of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0326 Boulders Office Building #7 Petula Associates Ltd. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Midlothian Prepared By:_j~~ /'~. E. Be~, Jr. County Administrator: ,~~ /~. ~ Attachments: Yes No $29,600.33 $870.00 O95 Agenda Item October 28, 1998 Page 2 2. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0231 Rivers Bend Club Crest, Section 1 Rivers Bend L.P. R.M.C. Construction Company Water Improvements - Wastewater Improvements - Bermuda $1,950.00 $6,000.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 1998 Item Number: 10. B. Su~ect: Status of General Fund Balance, District Road and Street Light Reserve for Funds, Lease Future Capital Purchases Projects, County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Preparer: Attachments: Lane B. Ramsey Yes r----] No Title: County Administrator # BOARD MEETING DATE 07/01/98 CHESTERFIELD COUNTY GENERAL FUND BALANCE October 22, 1998 DESCRIPTION FY99 Budgeted Beginning Fund Balance AMOUNT BALANCE $28,282,700 *Pending audit results. Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT October 22, 1998 Description Amount Balance FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998 4/8/98 4/8/98 FY99 Budgeted Addition FY99 Capital Projects 8,150,000 (5,918,800) 8,411,790 2,492,990 6/24/98 Transfer for Clover Hill Sports Complex, Phase II acceleration of soccer fields, baseball fields, and parking (460,000) 2,032,990 7/29/98 File tracking system in Clerk of Circuit Court's office (5o,oo0) 1,982,990 8/20/98 Designation for potential reduction in grant funds for the Henricus Land purchase (230,000) 1,752,990 10/14/98 Transfer for construction of Phase II of Public Safety Training Center at Enon (7o,ooo) 1,682,990 i. O0 Prepared by Ac43ounting D~artment September 30, 1998 Date Degan 12/88 '12/93 09/96 SCHEDULE OF CAPITALIZED LEASE PURCHASES Descriptio~ APPROVED AND EXECUTED Airport State Polic~ Hangar Additions $128,800 County Warehouse . 331~200 Total 46O,O00 Real Propeay L~ase/ Pur~has~ Sohool T~tmical C~nt~r Printing Press Date Ends 12/00 Outstanding Balanc~ 09/30/98 $ 36,693 94,35! 131,044 17,510,000 12/01 8,095,000 80,649 11/99 27,415 TOTAL APPROVED AND EXECUTED $18.050.64~9 PENDING EXECUTION Building Conslrt~on, Expansion and Renovation - Ccrtifioates of Participation - $26.8 millioll Approved August 27, 1997 Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 1998 Item Number: iO.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Tammy D. Haskins Clerk to the Board Attachments: Yes ~ No 0 0 0 0 0 0 0 ~03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of~ Meeting Date: October 28, 1998 Item Number: 14. A. Subject: Resolution commending the Chesterfield Alliance for Drug Rehabilitation and Education (CADRE), Children At Risk Today (C.A.R.T.) and the Chesterfield new car dealers for their collaborative effort to improve the safety of Chesterfield citizens through "Operation Save Our Children." County_ Administrator's Comments: County Administrator: Adoption of resolution. Board Action Requested: Summary_ of Information: "Operation Save our Children" is a collaborative project of the Chesterfield new car dealers, Chesterfield Alliance for Drug Rehabilitation and Education (CADRE) and Children At Risk Today (C.A.R.T.). Its purpose is to educate the community about safety issues related to driving. The Chesterfield new car dealers are distributing a packet of literature provided by CADRE and C.A.R.T. to customers purchasing new and used vehicles. The literature contains information about underage drinking, illegal drug use, impaired driving, child safety seat use and recent laws relating to automotive safety. The dealers are also planning special events in November and December to educate the community about proper installation of child safety seats and about impaired driving. This is an innovative collaborative effort of all 16 new car dealers in Chesterfield County. Preparer: ~ Jana D. Carter Title: Director, Youth Services Attachments: WHEREAS, "Operation Save Our Children" is an innovative collaborative project of the Chesterfield new car dealers, the Chesterfield Alliance for Drug Rehabilitation and Education (CADRE) and Children At Risk Today (C.A.R.T.); and WHEREAS, CADRE is a nonprofit organization that addresses alcohol and drug issues in Chesterfield County; and WHEREAS, CADRE partners with the Chesterfield Drug and Alcohol Abuse Task Force and Chesterfield Youth Services in a community initiative called SAFE (Substance Abuse Free Environment) that promotes community standards of no illegal drug use, no alcohol use by minors and responsible use of alcohol by adults; and WHEREAS, C.A.R.T. is a nonprofit organization whose mission is to lower youth involvement with alcohol, drugs, crime and violence and the resulting consequences, while enhancing community protective factors; and WHEREAS, C.A.R.T. works to increase awareness about the serious risks and consequences of alcohol and other drug use by youth through its Safe and Sober Youth project (SASY); and WHEREAS, the purpose of "Operation Save Our Children" is to prevent needless deaths and injuries due to underage drinking, impaired driving, lack of seatbelt use or improper installation of child safety seats, and failure to obey traffic laws; and WHEREAS, "Operation Save Our Children" is designed to educate the public about these important safety issues; and WHEREAS, the Chesterfield new car dealers are distributing safety information packets provided by CADRE and C.A.R.T. to their customers; and WHEREAS, the Chesterfield new car dealers, CADRE and C.A.R.T. are highlighting the importance of the proper installation of child safety seats and the prevention of impaired driving at special community events in November and December; and WHEREAS, every Chesterfield new car dealership is participating in this community project, working collaboratively to save children and improve the health and safety of our community; WHEREAS, the participating dealerships are: Browns Buick, VVV, Jaguar; Cavalier Hyundai; Chesterfield Dodge; Dick Strauss Ford-Izusu-Suzuki; Haley Automotive Group; Haywood- Clarke Automotive Group; Heritage Chevrolet; Land Rover of Richmond; Mooers Volvo; Pence Auto Mall; Richmond Honda; Richmond Mitsubishi; Saturn of Richmond; Whitlow Chevrolet; Whitten Lincoln Mercury; and Whitten Brothers Jeep Eagle; NOW THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors commends the Chesterfield new car dealers, the Chesterfield Alliance for Drug Rehabilitation and Education and Children At Risk Today for their contribution to the safety and well-being of our community. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 1998 Item Number: 14. B. Su~ect: Recognizing Mr. Charles T. Denike, III, Troop 880, and Mr. Christopher Thomas Hedrick, Troop 874, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Charles Denike, III, Troop 880, sponsored by Beulah United Methodist Church, and Mr. Christopher Thomas Hedrick, Troop 874, sponsored by St. Luke's United Methodist Church, upon attaining rank of Eagle Scout. Charles and Christopher will be present at the meeting, accompanied by members of his family, to accept the resolution. Bermuda District. Charles Denike Parents: Charles and Nancy Clover Hill District Christopher Thomas Hedrick Parents: Tom and Renae Preparer: Tammy D. Haskins - Title: Clerk to the Board Attachments: Ycs No RECOGNIZING MR. CHARLES T. DENIKE, III UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Charles T. Denike, III, Troop 880, sponsored by Beulah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Charles is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Charles T. Denike, III and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. CHRISTOPHER THOMAS HEDRICK UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, Personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Christopher Thomas Hedrick, Troop 874, sponsored by Saint Luke's United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Christopher is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Christopher Thomas Hedrick and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 1998 Item Number: 16.A. Subject: Public Hearing on Code Amendments Relating to Regulation of Certain Professions County_ Administrator's Comments: County Administrator: Board Action Requested: Adopt attached Code Amendments Relating to Regulation of Certain Professions. Summa~ of Information: On April 22, 1998, the Board of Supervisors adopted amendments to the Northern Area Land Use and Tran ~sportation Plan by adopting the Eastern Midlothian Plan. As part of this Plan, the Board adopted Zoning Ordinance amendments to regulate uses that may contribute to decline in the area such as bondsmen, flea markets, motor vehicle consignment lots, pawnbrokers and occult science operators. In reviewing the County's regulations for these professions, staff and the Planning Commission realized that there were some inconsistencies between the definitions and treatment of these professions by the zoning, business license and police permit chapters of the Code. Therefore, the Planning Commission asked staff to review these chapters and conform them as much as possible to the Zoning Ordinance. A two member committee of the Planning Commission was formed (Messrs. Shewmake and Cunningham) to work with staff. Staff members from the License Inspector's Office, the Commissioner of Revenue's Office, the Police Department, the Planning Department, and the County Attorney's Office drafted and reviewed the proposed changes and provided them to the Committee. The Committee held meetings with Planning and County Attorney's Office staff to review the proposed amendments. Preparer: ~, ~ Title: County Attorney Steve Micas 1014:42105.1 Attachments: Il Yes [] No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: At an August 18, 1998 public hearing, the Planning Commission recommended approval of the Zoning Ordinance amendments (See Attachment 1 - Zoning Ordinance amendments). The Planning Commission also recommended that the Board hold a public hearing and consider approving the other amendments that are not contained in the Zoning Ordinance (Attachment 2 - County Code amendments). Following are some of the proposed changes which have been made to eliminate inconsistencies streamline the Code and conform the Code to current practices: 2. 3. 4. 5. 6. Revise the definition of fortune tellers and add a police permit section for fortune tellers Revise the def'mition of flea markets Revise the definition of nightclubs and dance halls Permit nightclubs and dance halls to open before 9:00 p.m. on Sundays Revise the definition of bondsmen Change the current seating capacity of 50-100 to 0-100 for business licenses for establishments with ABC mixed beverage permits in order to mirror state law Add check cashing establishments to the business license list Streamline the business license/police permit process for these businesses Amend the def'mition of inoperable motor vehicles to conform to State law. Staff recommends that the Board adopt the proposed amendments. Attachment I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19-301 RELATING TO DEFINITIONS FOR BONDSMEN, INDOOR AND OUTDOOR FLEA MARKETS AND OCCULT SCIENCES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-301 of the Code of the County of Chesterfield, 1997, as amended, is amended and reenacted to read as follows: Sec. 19-301. Def'mitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: OO0 Bondsman: Any person or establishment, other than a guaranty, indemnity or fidelity and surety security company doing business in the state pursuant to Code of Virginia §§ 38.2-2400-38.2-2420 as amended, who is in the business of entering into or offering to enter into bonds for others, for compensation, whether as principal or surety, and who shall be in compliance with the requirements of chapter 15, article 1II. 000 Indoor flea market: An ongoing show at a single location,m~,-~- ~ --'"-wlL,~ a ~u~l, pronioter all of which is conducted inside a building enclosed by walls that consists of a group of five or more persons selling or offering for sale goods, wares or merchandise such as hobby crofts, antiques, art works, new or secondhand articles or any combination of these. Yard sales, including sales -~- ~ -' ..... conducted by nonprofit organizations that are exempt from federal taxes by the Internal Revenue Service are excluded from this definition. OOO Occult Sciences: Any person or establishment engaged in the occupation of a fortuneteller, palmist, astrologist, numerologist, clairvoyant, craniologist, phrenologist, card reader, spiritual reader, tea leaf reader, prophet, psychic or advisor or who in any other manner claims or pretends to tell fortunes or claims or pretends to disclose mental faculties of individuals for any form of compensation. Nothing contained herein shall be construed to a_~t>ly to a person pretending to act as a fortune-teller in a pr _~rly licensed theater as part of any show or exhibition presented therein or as part of any play, exhibition, fair or show presented or offered in aide of any benevolellt. charitable or educational purpose. Attachment I 000 Outdoor flea market: An ongoixrg show at a single location ,mu win, a ~.,~,~ ~,~,.,~,l~l any part of which is conducted outside of a building enclosed by walls that consists of a group of five or more persons selling or offering for sale goods, wares or merchandise such as hobby crofts, antiques, art works, new or secondhand articles or any combination of these. Yard sales, including sales mad shows conducted by nonprofit organizations that are exempt from federal taxes by the Internal Revenue Service are excluded from this definition. 000 (2) That this ordinance shall become effective immediately upon adoption. 1014:42073.1 2 Attachment II AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 3-4 and 3-20 RELATING TO DANCE ESTABLISHMENTS AND MUSIC/ENTEKTAINMENT FESTIVALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 3-4 and 3-20 of the Code of the County of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 3-4. When operation prohibited. No person conducting a dance establishment shall have such dance establishment open on OLlll~,..LO..,y3 L/UL~/~gTII LIIliJ llk./[~13 ~./1 .G.UU ~J,.tll. dllgJ. 27,UU ld.lll.~ kJl kJ[,JgTll ~Jll ~J, ll.y kJLllg71 k[gl..y kJl LIIg;; VV~JgTI~. between the hours of 2:00 a.m. and 9:00 a.m. (Code 1978, § 4-14) OOO Sec. 3-20. Construction of this article. Nothing contained in this article shall relieve the applicant, property owner, promoters, sponsors or any other persons engaged in a music or entertainment festival from other requirements of this Code, including, but not limited to, provisions relating to licenses, amusements, zoning building requirements for temporary structures, and inspections and permitting of fides. (Code 1978, § 4-25) 000 (2) That this ordinance shall become effective immediately upon adoption. 1014:23332.1 1 9/11/98 1:52 PM AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 6-1, 6-3, 6-4, 6-7, 6-39, 6-41, 6-42 and 6-44 RELATING TO BUSINESS LICENSE AND PERMIT REQUIREMENTS FOR CERTAIN PROFESSIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 6-1, 6-3, 6-4, 6-7, 6-39, 6-41, 6-42 and 6-44 of the Code of the County of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: ARTICLE I. GENERAL PROVISIONS Sec. 6-1. Definitions. For the purposes of this chapter, the following terms shall have the following meanings, unless the context requires a different meaning: OO0 Flea market, craf~ show or trade show means a show at a single location and with a single promoter, whether inside or outside, consisting of a group of five or more persons selling or offering for sale, at a single locatioi-,, goods, wares or merchandise such as hobby crafts, antiques, art works, new or secondhand articles, or any combination of these. Yard sales and shows conducted by nonprofit organizations that are exempt from federal taxes by the Internal Revenue Service are excluded from this definition. Fortune- teller means-a-person any person or establishment engaged in the occupation of occult sciences, including a fortune- teller, palmist, astrologist, numerologist, clairvoyant, craniologist, phrenologist, card reader, spiritual reader, tea leaf reader, prophet, psychic or advisor or who in any other manner claims or pretendsirrg to tell fortunes or claims or pretendsirrg to disclose mental faculties of individuals for any form of compensation any inoney, gi.~, gratnity ~L,u,, L,,~ ~,,~,Ly. Nothing contained herein shall be construed to apply to a person pretending to act as a fortune-teller in a properly licensed theater as part of any show or exhibition presented therein or as a part of any play, exhibition, fair or show presented or offered in aide of any benevolent, charitable or educational purpose. 000 Nightclub means any commercial establishment which serves alcoholic beverages and has live .entertainment and dancing. Live entertainment shall mean entertainment provided by live artists including, but not limited to, musical performances, disk jockeys, public speaking, d~-amatic performances, dancers or comedy. A nightclub is a dance establishment within the meaning of 1014:20335.1 l 9/11/98 1:12 PM · 4 Chapter 3. 000 Repair, personal, and business services means services other than professional, financial or real estate services rendered for compensation either upon or for businesses, professions, persons, animals, or personal effects, including all activities not otherwise subject to licensure pursuant to other provisions of this chapter, and includes, but is not limited to, the following businesses: Check cashing establishment 000 000 Massage therapists and massage clinic operators practitioners 000 Sec. 6-3. Exemptions from license taxes and fees. (a) All nonprofit organizations that businesses w'cdch are exempt from federal taxes by the Internal Revenue Service are hereby exempt from business license taxes and fees. (b) Every person who is classified as a statutory employee by the Internal Revenue Service shall be exempt from business license taxes and fees on his activities as a statutory employee. Sec. 6-4. License fees. Every person engaged in a business which is licensable pursuant to this chapter shall pay an annual fee if the total gross receipts, or gross purchases in the case of wholesale merchants, from all activities of the business are $10,000.00 or more, but less than $10, 000.00, during the base year. An annual license fee shall be paid for each definite place of business provided that the business shall not pay more than a single license fee per place of business regardless of the number of licenses the business must obtain. The annual fee shall be calculated as follows: Gross Receipts of Business Fee $10,000.00--$24,999.0099 $ 25.00 1014:20335.1 2 9/11/98 1-12 PM $25,000.00--$49,999.0099 50.00 $50,000.00-$74,999.0099 75.00 $75,000.00--$99,999.0099 100.00 000 Sec. 6-7. Certain permits or certificates required froiii --': .... -'-~ Every person subject to licensure for acting as a bondsman, for~une-teller, massage therapist, massage clinic operator, nightclub operator, taxi driver or solicitor, or operating an adult bookstore;/video store ~, adult motion picture theater or adult mini-motion pictures theater shall first apply obtain a permit or certificate as required by Chapter Cross reference(s)--Re~lated occupations and se~ices, ch. 15. 000 Sec. 6-39. Mixed alcoholic beverage retailers. (a) Every retail merchant selling mixed alcoholic beverages shall pay, in addition to the license taxes and fees imposed under this Code, an annual license tax, determined by the seating capacity stated on the taxpayer's state license issued by the alcoholic beverage control board, as follows: (1) Two hundred dollars for each location with a seating capacity at tables for U_l/50 to 100 persons; and 000 1014:20335.1 3 9/11/98 1:12 PM Sec. 6-41. Nightclub operator. Every person engaged in the business of operating a nightclub shall pay a license an ~,,~ ~,,~,, pay- ~ ~,,~ v,,v,,*~; a t~ of $100.00, w~ch shall be in addition to any other t~es or fees required for the sale of food and dfi~s or the provision of se~ices. *'~ ,,; ......... v~v,~,~,,:-: ..... ~, Sec. 6-42. Carnivals and circuses. (a) Every person operating a carnival or circus shall pay a license tax of $300.00 for the first week of the carnival or circus and $100.00 for each additional week. No additional license shall be required for the privilege of selling sof~ drinks, confections, food, souvenirs and novelties on the grounds on which the carnival or circus is operated. (cb) No license shall be granted under this section until the operator of the carnival or circus has deposited with the treasurer sufficient funds in United States currency, as determined by the county's director of general services, to be used by the county to clean and put in order, to the satisfaction of the director of general services, the property used by the carnival or circus. (al_c) The provisions of this section shall not apply to carnivals, circuses or shows held inside the grounds of any agricultural fair while such fair is being held. 000 Sec. 6-44.~,'~o, ................. ~Ull~,,~, ~ Fortune-tellers. ---(a-) Every fortune-teller person,,,sas,u~ in "-[,,~- occupation of a ,,,, L,,,etell,, within the county shall pay a license tax of $300.00. 1014:20335.1 4 9/11/98 1:12 PM tt7 ~ ~y u~,,o~ iii person who a~ts ~S ~ Fo~un~-t~ller ~n~,,, ~-- Cn~ without a license shall be fined not less than $50.00 hOC more than $ 500.00 For each such o~ense. ooo (2) That this ordinance shall become effective immediately upon adoption. 1014:20335.1 5 9/11/98 1:12 PM AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 13-62 RELATING TO RESTRICTION ON KEEPING INOPERATIVE MOTOR VEHICLES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-62 of the Code of the County of Chesterfield, 1997, as amended, is amended and reenacted to read as follows: Sec. 13-62. Restriction on keeping inoperative motor vehicles; removal of such vehicles. (a) It shall be unlawful for any person, firm or corporation to keep, except within a fully enclosed building or otherwise shielded or screened from view by a method provided below, on any property zoned A, R, R-TH, R-MF, O and C, as those zoning classifications are defined in chapter 19, any motor vehicle, trailer or semitrailer, as such are defined in Code of Virginia, § 46.2-100, as amended, which is inoperative. The only permissible methods of shielding or screening an inoperative vehicle outside a fully enclosed building or structure shall be as follows: (1) A form fitted, defect-free cover specifically designed and manufactured to completely shield the motor vehicle, trailer or semitrailer from view; (2) A hedge or dense evergreen landscape planting not less than six feet high and ten feet wide that is neat and well maintained; and (3) An opaque masonry wall or treated wood fence of a stockade, board and batten, panel or similar type design in good repair of not less than six feet high and ten feet wide, provided such wall or fence meets the restrictions set forth in chapter 19. (b) Notwithstanding subsection (a) above, not more than one motor vehicle, trailer or semitrailer, as such are defined in Code of Virginia, § 46.2-100, as amended, which is inoperative may be kept outside of a fully enclosed building and shielded or screened from view pursuant to subsection (a)(1), (2) or (3) above on any property zoned A, R, R-TH, R-MF, MH-1, MH-2, O and C as defined in chapter 19 if the vehicle is kept in the rear yard of the property. The rear yard shall be the yard extending between the rear line of the lot and the nearest line of the rear of the main building on the lot. (c) The owners of property zoned A, R, R-TH, R-MF, MH-1, MH-2, O and C, as defined in chapter 19, shall remove from their property any inoperative motor vehicles, trailers or semitrailers which are in violation of this section, within ten days after being given notice by the county to remove such inoperative motor vehicles, trailers or semitrailers. Notice to remove shall be deemed given when mailed by certified mail, return receipt requested, to the same address to 1314:23507.1 1 9/11/98 3:03 PM which real estate tax bills are mailed to such owners of property. If the owners of the property do not remove the inoperative motor vehicles, trailers or semitrailers from the property within ten days after being given notice to do so by the county, then the county, its agent or employees may remove the inoperative motor vehicles, trailers or semitrailers from the property. After giving an additional ten days' notice to the owners of the vehicles, the county may dispose of such motor vehicles, trailers or semitrailers. Notice of disposal of such motor vehicles, trailers or semitrailers is given when mailed by certified mail, return receipt requested, to the last known address of the owner of the inoperative motor vehicles, trailers or semitrailers. (d) The cost of removal and disposal of the inoperative motor vehicles, trailers and semitrailers shall be chargeable to the owners of the property from which the inoperative motor vehicles, trailers and semitrailers were removed and to the owners of the inoperative motor vehicles, trailers and semitrailers. The costs of removal and disposal may be collected in the same way that taxes and levies are collected. Every cost authorized by this section against the owner of the property from which the inoperative motor vehicles, trailers and semitrailers was removed shall constitute a lien against that property. The lien shall continue until payment of the assessed costs have been paid. (e) As used in this section, the term "inoperative motor vehicle" means any motor vehicle which is not in operating condition;: or which for a period of sixty days or longer has been partially or totally disassembled by the removal of tires and wheels, the engine, or other essential parts required for operation of the vehicle or on which there are displayed neither valid license lat alid i ctio de al --'-:-'- '--- '- .... J'~ ........ ,~,_~ t__ ~, ............ , _~. ....... ,_, p (f) This section shall not apply to any business lawfully conducted on property that is zoned to permit the keeping of inoperative motor vehicles, trailers or semitrailers; nor shall this section apply to a licensed business that on June 26, 1970, was regularly engaged in business as an automobile dealer, salvage dealer or scrap processor. (g) Compliance with this section shall not exempt any owner of an inoperative vehicle from the license tax imposed by section 13-54 of this Code. (2) That this ordinance shall become effective immediately upon adoption. 1314:23507.1 2 9/11/98 3:03 PM AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 15-2, 15-4, 15-7, 15-31, 15-94, 15-95, 15-96, 15-121, 15-122, 15-131, 15-132, 15-133, 15-161, 15-162, 15-166, 15-171, 15-173, 15-179, 15-183 AND BY REPEALING SECTION 15-32 AND ADDING 15-219 RELATING TO REGULATION OF CERTAIN OCCUPATIONS, SERVICES AND BUSINESSES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 15-2, 15-4, 15-7, 15-31, 15-94, 15-95, 15-96, 15-121, 15-122, 15- 131, 15-132, 15-133, 15-161, 15-162, 15-166, 15-171, 15-173, 15-179, and 15-183 of the Code of the County of Chesterfield, 1997, as amended, are amended and reenacted as follows: Sec. 15-2. Definitions. For the purposes of this article, the following words and phrases shall have these meanings: OOO Chief of police: The Chesterfield County. Police Cehief of thc ~,u,,~- -'-' -- ,,~,,, j ............. ,,,,~,,L or his designee. OOO Sec. 15-4. Permit required. (a) Every owner or tenant of residential, commercial or industrial premises protected by an alarm system within the county shall obtain a permit for the operation of the system within 30 days of installation of the alarm system. The permit application shall be made on forms available from the police department and shall include, but not be limited to, the following information: 000 Sec. 15-7. Failure to pay service fees or civil penalties; revocation of permit. (a) All service fees or civil penalties assessed by the chief or police against the owner or tenant of residential, commercial or industrial premises protected by an alarm system shall be due and owing to the county treasurer. If legal action is necessary to collect the service fees or civil penalties, the owner or tenant shall be required to pay a ten percent collection fee to the county 1014:20336.1 1 9/11/98 3:01 PM and all court costs necessary to collect such fees or penalties. OOO ARTICLE III. BONDSMEN Sec. 15-31. Certificate License Every person~ other than a guaranty, indercmity, or fidelity and surety security company doing business in the state pursuant tO ....,,,,,,,,]-- "-L,~- provisionsw-~"-~,,~- Code of Virginia, §§ 38.2-2400--38.-~2-2420, as amended, that desires to be is in the business of entering into or offering to enter into bonds for others, for compensation, whether as a principal or surety, whose situs is located in Chesterfield County, shall obtain a certificate pursuant to Code of Virginia, § 58,1-3724, from a Chesterfield County circuit court judge stating that the applicant is of good moral character and is entitled to receive a business license, The circuit court may revoke any such certificate issued it for good cause, a ou~,.~ ,,~..~ ,,,,u pay a Secs. 15-33--15-40. Reserved. 000 ARTICLE V. MASSAGE CL1NICS* Sec. 15-94. Permit application. ,000 (b) The certified massage therapist permit application shall include, but not be limited to, the following; contain: 000 (4) The applicant's height, weight, race; sex and eye and hair color. 000 1014:20336.1 2 9/11/98 3:01 PM (13) Written authorization for "-L.~- county,,L~;'- ,~.~ ..u ~,,,v,uy~ to conduct a background investigation of the applicant, including a criminal records check, and to investigate whether the information provided by the applicant is true. (14) Written declaration under-oath, dated and signed by the applicant, certifying that the information contained in the application is true and correct. 000 (8) Written declaration under-oath, dated and signed by the applicant, certifying that the information contained in the application is true and correct. OOO Sec. 15-95. Referral of application. The chief of police shall refer permit applications, as needed, to the county departments ,~u.u...~[~ ~[.v.u..,~ ~ charged with enforcing the business license, zoning, building, plumbing, utility, health, electric and fire prevention codes for their recommendations. (Code 1978, § 13-5) Sec. 15-96. Granting of permit. Within 60 days of the date of the permit application, the chief of police shall issue the permit if he shall find all the following: (a) The premises to be used or constructed meet all ~ zoning, building, plumbing, utility, health, electric and fire prevention codes, as reported by the applicable departments. OOO Sec. 15-121. Certain permits required from ~ chief of police --Application; issuance. (a) Every person desiring a business license to operate ~ LD a nightclub, as defined in Chapter 6, operator;, or (ii) to operate an adult bookstore/videostore, bookstore;, adult motion picture theater or adult mini-motion pictures theater, as defined in Chapter 19. shall first 1014:20336.1 3 9/11/98 3:01 PM apply to the chief of police, or his designee, for a permit to conduct such activity. Each such application shall be accompanied by a fee in the amount of $25. ~" ........ ,,__: _,_,_,__L operator" U~llll~U ~U~. (b) Information required on the permit application shall include, but not be limited to, the following: 000 (6) Written authorization to conduct a background investigation of the applicant, including a criminal records check, and to investigate whether the information provided by the applicant is true. (7) Written declaration, dated and signed by the applicant, certifying that the information contained in the application is true and correct. (c) For a corporation, partnership or other legal entity, "applicant" includes each officer, director, partner or principal of the entity and any managers of the business. (d) The applicant shall not be issued a permit if the county's investigation or the information furnished in compliance with this article shows that the applicant has been convicted of a felony or a crime involving moral turpitude, has been denied a permit or has had a permit revoked under any statute or ordinance similar in substance to the provisions of this article, or is not of good moral character. In addition, each application shall be reviewed by the county departments charged with enforcing the business license, zoning, building, plumbing, utility, health, electric and fire prevention codes, as needed~ and no permit shall be issued if the applicant's business in the county does not comply with these and any other applicable county or state laws or regulations. (e) Any changes in the ownership or principals of the business entity to which the permit is issued or in the managers of the business itself will automatically make the permit void. Such changes shall be reported to the chief of police or his designee, and a new application ma_v be submitted for review. (O Nightclubs shall be subject to the re_c, ulations regarding public dance establishments, set forth in Chapter 3. (Code 1978, § 12.1-7) Sec. 15-122. Same--Revocation. (a) The chief of police or his designee may revoke or suspend, as' .....:---~ ......... :J- ~ ~,~,,m~, p, uv,u~u, any permit issued pursuant to this article (I) for fraud, misrepresentation or any false statement 1014:20336.1 4 9/11/98 3:01 PM contained in the application; (ii) upon conviction of the applicant for any felony or misdemeanor involving moral turpitude after the permit is issued; (iii) for failure to comply with the provisions of this article; or (iv) if the applicant's business fails to comply with applicable county or state laws or regulations. (b) If the chief of police or his designee revokes a permit, he shall notify the permittee in writing of such action, the reasons for the revocation, and the permittee's tight to request a hearing. To receive a heating, the permittee must make a written heating request which must be received by the chief of police, or his designee, within ten days of the date of the revocation notice. If a timely heating request is not received by the chief of police, or his designee, ~ uay~ ut m~ ~ ~vu~auun notice, the ~ decision shall be final. If a hearing is properly requested, it shall be held within ten days from receipt of the hearing request. The heating shall be presided over by the chief of police or his designee. The permittee shall have the tight to present evidence and argument or to have counsel do so. Within a reasonable time after the heating, the chief of police, or his designee, shall render his decision which shall be final. The permittee must discontinue operation of its business when the decision to revoke the its permit becomes-is final. (c) When protection of public health, safety or welfare requires such action, the chief ofpolice~ or hiS designee, may immediately revoke a permit issued under this article by so stating in a written notice to the permittee. When action is taken pursuant to this subparagraph, the permittee shall immediately discontinue operation of its business, but shall have the tight to a heating as stated in subparagraph (b). Secs. 15-123--15-130. Reserved. OOO Sec. 15-131. Definitions. For the purposes of this article, the following words shall have the following meanings: Chief of Police: The Chesterfield County Police Chief or his designee, OOO Sec. 15-132. Permit--Required. No dealer shall purchase precious metals or gems or make loans for which precious metals or gems are received and held as security without first obtaining a permit from the chief of police crf ~ as provided herein and without complying with all other provisions of this article. 1014:20336.1 5 9/11/98 3:01 PM Possession of a permit issued in another locality shall not relieve a dealer of the obligation to obtain a permit from the chief of policemZtl're-emm~. (Code 1978, § 7.01-2) Sec. 15-133. Same--Method of obtaining. (a) The permit required by this article shall be issued by the chief of police ~ upon payment of a $200.00 application fee and satisfaction of the requirements of this article. A permit will not be issued if the applicant fails to satisfy the chief of police of his good moral character, if the applicant has been convicted of a felony or a crime of moral turpitude, or if the applicant has been denied a permit or has had a permit revoked under any statute or ordinance similar in substance to the provisions of this article. The applicant shall authorize a background investigation, including a criminal records check, Information required on the application shall include, but not be limited to, the applicant's full name, aliases, address, age, sex, race, social security number, date of birth and fingerprints; the name, address and telephone number of the applicant's employer, if any; and the location of the place of business of the dealer. The applicant shall date and sign the application and certify that the information contained in the application is true and correct. Before a permit is issued, the dealer must have all weighing devices used in his business inspected and approved by local or state weights and measures officials and present written evidence of such approval to the chief of police. 000 Secs. 15-142--15-160. Reserved. ARTICLE VIII. SOLICITORS* *State law reference(s)--Authority of county with respect to solicitors, Code of Virginia, § 15.1-37.3' 1 15,2-913; solicitation of contributions generally, Code of Virginia, § 57-48 et seq. Sec. 15-161. Definitions "='-'-'--' .... "-'-~--- ~ Chief of Police: The Chesterfield County Police Chief or his designee. T-he-term "s_S_Solicitor": ~ a person who goes from door to door or location to location visiting residential premises ..... ,.~,L~,..ly or ~l-s,~--~-~.y u~.,,~g~ for the purpose of selling or offering for sale any goods, wares, merchandise or services or accepting subscriptions or orders therefor. 1014:20336.1 6 9/11/98 3:01 PM (Code 1978, § 16.1-1) Cross reference(s)--Definitions and rules of construction generally, § 1-2. Sec. 15-162. Issuance of permit; renewal. (a) No person shall enter into or upon a residential premises within the county for the purpose of soliciting, unless he has received a permit from the chief of policem-his'xte~i3;ne~. ~ Information required on the solicitor permit application shall include, but not be limited to, the following: OOO (8) Written authorization to conduct a background investigation of the applicant, including criminal records check, and to investigate whether the information provided by the applicant is true, (9) Written declaration, dated and signed by the applicant, certi~ing that the information contained in the application is true and correct, (c) The applicant shall not be issued a permit if a county investigation or the information furnished in compliance with this article shows that the applicant has been convicted of a felony or a crime involving moral turpitude, had a prior permit revoked, or is not of good moral character. pe~t issued under t~s a~icle shall be good for 30 days ~om the date of issuance u~ess earlier revoked. Eve~ solicitor shall ca~ ~s pe~t with ~m at all times w~le engaged in soliciting, and shall display such pe~t to any person who shall demand to see the pe~t while he is so engaged. 000 Sec. 15-166. Exemptions from provisions of article. The provisions of this article shall not apply to: (a) Persons who visit residential premises .... ~'~ ..... ,, ~ ~.9. or apa~tmen[ at the request or invitation of the owner or occupant thereof. 1014:20336.1 7 9/11/98 3:01 PM 000 Secs. 15-167--15-170. Reserved. ARTICLE IX. TAXICABS* *Editor's note--The county adopted this ordinance as part of a regional effort through the Richmond Region Planning District Commission to regulate taxicabs. Cross reference(s)--Motor vehicles and traffic, ch. 13. State law reference(s)--Authority of county to license taxicab drivers, Code of Virginia, § 46.2-2016 et seq. OOO DIVISION 1. GENERAL PROVISIONS Sec. 15-171. Definitions. For the purpose of this article, the following words and phrases shall have the following meanings: 000 Chief of police; The Chesterfield County Police Chief or his designee, 000 Sec. 15-173. Inspection of vehicles. All taxicabs for which a certificate has been granted by the county shall be inspected by the chief of police mq-,isxt~-ign,~, at regular intervals of at least every 12 months, and at such other times as the chief of police may prescribe. If a taxicab is unsafe, unfit or unsanitary; has torn seats or upholstery; or has inoperable air conditioning or heating equipment, the chief of police shall notify the owner at once of such defect and the owner shall not operate the vehicle thereafter until he remedies such defect. If the odometer of a vehicle has been unlawfully tampered with, the vehicle shall be permanently rejected for use as a taxicab. 1014:20336.1 8 9/11/98 3:01 PM (Code 1978, § 19.1-4) 000 DIVISION 2. CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY Sec. 15-179. Certificate of public convenience and necessity. ooo (b) A certificate of public convenience and necessity shall be effective until January 31 following its issuance and must be renewed annually. The chief of police shall provide a form for applications and renewals which includes authorization to conduct a background check and certification by the applicant that the information contained in the application is true and correct. OOO Sec. 15-185. Procedure upon refusal or revocation of certificate or permit. If an application for a certificate of public convenience and necessity or a driver's permit is refused or revoked, the chief of police shall notify the affected person in writing of such decision and the reason for the refusal or revocation, and advise the person of the right to an administrative appeal. Unless a request for an appeal hearing is made in writing within ten days of notice, the decision of the chief of police shall be final. If a hearing is requested, the hearing shall be held by the chief of police m'-h/s-des/gn~, and the applicant or certificate or permit holder shall have the right to present his own case or have counsel do so. Within a reasonable time after the hearing, the chief of police shall render his decision. In the event the chief of police refuses to issue or revokes a certificate or permit after a hearing, the person may, within ten days after the date of such action, file with the circuit court of the county a petition to review the action of the chief of police, with a copy of such petition to be served on the chief of police. The filing of the petition with the circuit court shall not postpone the effective date of the decision of the chief of police except by order of the court. (Code 1978, § 19.1-42) (2) That the Code of the County of Chesterfield, 1997, as amended, is amended by Repealing Section 15-32 as follows: 1014:20336.1 9 9/11/98 3:01 PM Va. Code § 58.1-3724 (3) That the Code of the County of Chesterfield, 1997, as amended, is amended by adding Section 15-219 as follows: ARTICLE X. FORTUNE-TELLERS Sec. 15-219. Fortune-Tellers, La) Every person desiring a business license to operate as a fortune-teller (as defined in Chapter 6) shall first apply for and obtain a permit from the chief of police, or his desi_maee, to conduct such activity, Nothing contained in this section shall apply to a person pretending to act as a fortune-teller in a properly-licensed theater as part of any show or exhibition pre~ented therein or as a part of any play, exhibition, fair or show presented or offered in aid of any benevolent, charitable or educational pu~ose. The permit application shall include, but not be limited to, the following: Name, alias or nicknames, address, phone number, place and date of birth social security number, race, sex, age, height, weight, hair color and eye color, 2_, A certificate signed by five county citizens that the person is of good character and honest demeanor and is a bona fide county resident. 3_. Written authorization to conduct a background investigation, including a criminal record check, 4_. Written declaration, dated and signed by the applicant, certifying that the information contained in the application is true and correct, (c) The chief of police, or his designee, shall conduct an independent investigation and determine whether the statements contained in the required certificate are true, The applicant shall also present such certificates to the commissioner of the revenue, (d) The applicant shall not be issued a permit if the county's investigation or the information furnished in compliance with this article shows that the applicant has been convicted 1014:20336.1 10 9/11/98 3:01 PM of a felony or a crime involving moral turpitude, has been denied a permit or has had a permit revoked under any statute or ordinance similar in substance to the provisions of this article, or is not of good moral character. In addition, each application shall be reviewed by the county departments charged with enforcing the business license, zoning, building, plumbing, utility, health, electric and fire prevention codes, as needed, and no permit shall be issued if the applicant's business in the county does not comply with these and any other applicable county or state laws or regulations. (e) The chief of police, or his designee, may revoke or suspend any permit issued pursuant to this article (I) for fraud, misrepresentation or any false statements contained in the application; (ii) upon conviction of the applicant for any felony or misdemeanor involving moral turpitude after the permit is issued; (iii) for failure to comply with the provisions of this article; or (iv) if the applicant's business fails to comply with applicable county or state laws or regulations. (fi If the chief of police, or his designee, revokes a permit, he shall notify the permittee in writing of such action, the reasons for the revocation, and the permittee's right to request a hearing. To receive a heating, the permitt~e must make a written hearing request which must be received by the chief of police, or his designee, within ten day~ of the date of the revocation notice. If a timely hearing request is not received by the chief of police, or his designee, the decision shall be final. If a hearing is properly requested, it shall be held within ten days from receipt of the heating request. The hearing shall be presided over by the chief of police or his designee. The permittee shall have the right to present evidence and argument or to have counsel do so. Within a reasonable time after the heating, the chief of police, or his designee, shall render his decision which shall be final. The permittee mu~t discontinue operation of its business when the decision to revoke the permit becomes final, (4) That this ordinance shall become effective immediately upon adoption. 1014:20336.1 11 9/11/98 3:01 PM P, O. B, An Affiliate of Media General Richmond, Vir (804) Advertising Affidavit (This is not a bill, please pay from inv~ic~ CHESTERFIELD CO.BO,SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA t-6~00 2D892 220806 10/21/98 10/21/98 12I TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 66 595.32 Richmond Newspapers, Publisher of THE RICHMOND TIMES-D~SPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 10/14/98 10/21/98 The first insertion being given .... Sworn to and subscribed before me this % ~ ~ Notary Pub'io City of RiChmOnd My CommiSSiOn expireS 03/31/01 10/14/98 lOT A BILL, PLEASE PAY FROM INVOICE, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 1998 Item Number: 16. B. Subject: PUBLIC HEARING: Ordinance to Vacate a 50' Right of Way Known as Parkbrook Avenue Within Preston Place, Section 1 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a 50' right of way known as Parkwood Avenue between Lot 1, Block E and Lot 7, Block G, within Preston Place, Section 1, shown on the attached map. Summary_ of Information: Warren K. and Robin Friedersdorf have submitted an application requesting the vacation of a 50' right of way known as Parkwood Avenue between Lot 1, Block E, and Lot 7, Block G, Preston Place, Section 1. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer. ~~.~ ?..J. ~~'"', J~Shn W. Harmon Attachments: 1Ye~No Title: Riqht of Way Manager VICINITY SKETCH ~lshtot ,q 9 a974 4700 $ 9975 4612 4608 state Route ~ 559 Area to be Warren K. Friedersdorf & Robin M. Friedersdoff 4613 Wraywood Ave Chester, VA Pin # 78964410560000 Michael Melnyk, Jr. & Judith K. Melnyk 4701 Wraywood Ave Chester, VA Pin # 788644914700000 NE Ceuun~nte 1175320~.25.3~2~ ,Sl~ Coet.d~ta 1178~793.75 3644375 8 ]757 MAP OF CHESTERFIELD COUNTY VIRGINA Oct 08 1998 ,~CAI..E I : EO0 o irtlra ni P. O. Box 85333 An Affiliate or Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT lAccount Num.I 220686 Date 10/21/98 CHESTERFIELD, VA. 23832 Date Code Description Ad Size Total Cost 10/21/98 121 TAKE NOTICE: THAT ON OCTOBER 28, 1998, A 1 x 27 243.54 HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following date~. 10/14/98 WE/D /98 10/21/98 MEETINGS - COMING EVENTS RECEIVED The first insertion being given .... 10/14/98 Sworn to and subscribed before me this o,_J_ _,u,,._t~.. Notary Public orate or virginia City of Richmond My Commission expires 0 3/31/01 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October :28, 1998 Item Number: 1 $. Subject: Adjournment and Notice of Supervisors of Next Scheduled Meeting of the Board County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next 1998 at 4:00 p.m. Preparer: Tammy D. Haskins Attachments: -~ Yes No scheduled meeting on November 12, Title: Clerk to the Board