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11/12/98 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date:, ,November 12, 1998 Item Number: 8. A. I. Subject: Transfer of Funds to Chesterfield Historical Society ("CHS") for Museum Improvements for 250th Anniversary Year. County Administrator's Comments; County Administrator: Board Action Requested: It is requested that the Board of Supervisors transfer $38,000 from the Reserve for Capital Projects to the CHS for Museum improvements for the 250th Anniversary. Summary of Information: On October 14th, members of the CHS made a presentation to the Board of Supervisors on plans related to the County's 250th Anniversary, renovation of the County Museum, and needs for Administrative Support. The requested appropriation for Museum improvements totals $38,000 for Phase I improvements (see attachment). The balance of Museum improvements for Phase II and III totaling $208,500 will be requested through the Capital Improvement Plan process. Funding for administrative support will be absorbed within the current year's budget. Preparer: Bradford S. Hammer Title: Deputy Covnty Administrator Attachments: Yes ~-~No PROPOSED BUDGET FOR MUSEUM RENOVATIONS (PLEASE NOTE THAT ALL FIGURES ARE APPROXIMATE) Phase I: Basic Renovation of Museum Interior- Main Gallery *County - take out existing walls, build new room dividers, patch, paint and treat walls, perform any necessary repair work, assist outside contractors in prep and finish work - supplies/labor *Outside Contractors: Lighting: (c.$5,000 per gallery) Window Covetings: (cS 1,500 per window) Carpeting: whole main gallery Fireplace Covering: for one on east end of room TOTAL $ 5,000.00 (IN KIND) 15,000.00 18,000.00 2,500.00 2,500.00 $38,000.00 Phase II: Installation of 250tn Anniversary Exhibits Lord Chesterfield: His Life and Times; Down Chesterfield's Tobacco Road 1600-1900 *Outside Contractors: Cases/Vitrines: free standing/wall mount Title Walls: for two exhibit areas (graphics) Design/Fabrication/Installation of exhibits: Lord Chesterfield: His Life and Times Down Chesterfield's Tobacco Road 1600-1900 TOTAL $20,000.00 5,000.00 6,000.00 15,000.00 $46,000.00 Phase III: Installation of Permanent Exhibit Gallery- Chesterfield History *Outside Contractors: Title Wall: permanent exhibit r~e~igr~P2ahric~ti,~n_/Installation: permanent exhibit Decorative Arts TOTAL $ 2,500.00 150.000.00 10,000.00 $162,500.00 TOTAL COSTS $246,500.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: November 12, 1998 N.mber BudRet and Mana,qement Comments: Phase I improvements for the Museum will entail basic renovations of the main gallery interior. The General Services Department will be providing resources to remove walls, build room dividers, paint, and perform repair work as necessary. The requested $38,000 will be to contract for lighting, window coverings, carpeting, etc. The balance in the County's Reserve for Capital Projects is $1,608,013; transfer of $38,000 to the capital projects fund for Museum improvements will leave a balance of $1,570,013. Preparer: , (,, Title: Director, Budget & Mana,qement F~eb-ecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 8. A. 2. a. Subject: Acceptance of a Parcel of Land Along Ruffin Mill Road (State Route 746) from WBC LC, a Virginia Limited Liability Company County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.227 acres along Ruffin Mill Road (State Route 746) from WBC LC, a Virginia limited liability company, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda J~ohn W. Harmon Attachments: YesI Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG RUFFIN MILL ROAD FROM WBC LC L1 L2 L3 L4 L5 L6 LINE TABLE N15'32'5~"E 10.10' S71'1t'32"E 32.38' (TIE) S58'5~'26"E 23.27' (TIE) Sl~'Ol'Sl"W 10.15' N58'.~3'26"W 77.57' N71'11'32"W 118.45' 0.Sk MI. TO RTE 620 W[3C / KEiTH H. JGNES ~ PIN No. 807-638-3097 1610 RUFFIN MILL ROAD 10' WiDE RIGHT OF WAY O 0 Zo DEDICATION STRIP AREA=0.227 ACS. I ' 601.01' 485,64' ~ S66'20'58~E ~ L2 l_3 $65'57'51"E-------~ ~ ~ ~ 4 N66'20'58"W L6 L~'~ N65'57'51"W ' ~ ' 481.56' 3637399.718 / 410.48' I / 11806791.139 ,:3637232,527 / RUFFIN MILL ROAD 11807166,026 (VAR. WIDTH R/W) (STATE ROUTE 746) 200 1 O0 0 200 4~0 GRAPHIC SCALE: 1" = 200' PLAT SHOWING A 10' WIDE RIGHT OF WAY DEDICATION STRIP ACROSS THE PROPERTY OF KEITH H. JONES AND JOY H. JONES LOCATED IN THE BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SCALE 1" = 200' JN 2562 GENE ~ATSON ~ ASSOC~TE~ 4221 BONNIE BANK ROAD .RICHMOND VIRGINIA 804-271-8038 DATE: 9-28-98 FILE: CRT-2413ROW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 8 .A. 2.b. Subject: Acceptance of a Parcel of Land Along Jefferson Davis Highway (U.S. Route 301) from Roadrunner Enterprises, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.154 acres alonE Jefferson Davis Highway (U.S. Route 301) from Roadrunner Enterprises, Inc., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: ~ JYhn W. Harmon Attachments: YesI Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG JEFFERSON DAVIS HIGHWAY FROM ROADRUNNER ENTERPRISES INC I26S BERMUI PLACE BRYAN RIDGE ~EENLEIGH Bermuda Bapt RIGGERS STATION MISTWOOD FOREST IILL R U N Minnis Memorial Park N PRE CON INC. GPIN j¢8006489400 LINE TABLE N 84'75'23" E 2J. 30 (' L2 I S 84'28'44" W 26.47 ROADRUNNER ENTERPRISES GPIN l(t801647017100000 i(t13911 JEFFERSON DAVIS HWY N: 3647810.15,1 11800436. 728 PARCEL TO BE DEDICA TED '~x 0.154 ~CRE~ 269,87' N o5'3~'~6"., HUNDRED ROAD 26~88' CHESTERFIELD ASSClA TES GPIN //8016461198 ! ! I N: 3647541.896 ! ~~~ lt800466.135 JEFFERSON DA VIE tt~Y VARIABLE IffDTH R/W U.E. ROUTE 30! PLAT SHOWING O. 154 ACRES OF LAND TO BE DEDICATED TO CHESTERFIELD COUNTY, VIRCINIA BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA PREVIOUS JOB NO.. ENGINEERS * ARCHITECTS "SURVEYORS PRINCE GEORGE OFFICI~ 4411 CROSSINGS BLVD. ~ PRINCF Gl=OR(/[. VIRGINIA 2387§-1455 .~EL£PHONE: (804) 4,58-8685 FAX: (804~" 751-O79a OATE: I0-22-9B SCALE: ~'- 80' DRAWN BY: RLL 1 CHECKED BY: H/MN CALC. CHK.: JOB NO.: 64532RW ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 8.A.2.c. Subject: Acceptance of a Parcel of Land Along Kingsdale Road(State Route 613) from the Trustees of First Baptist Church of Centralia, Virginia County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.135 acres along Kingsdale Road (State Route 613) from the Trustees of First Baptist Church of Centralia, Virginia, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements wheni constructed. District: Bermuda · Harmon Attachments: No Title: Riqht of Way Manager VICINITY SKETCH ACCEPTANCE OF A P~RCEL OF LAND ALONG KINGSDALE ROAD FROM THE TRUSTEES OF FIRST BAPTIST CHURCH OF CENTRALIA VIRGINIA~ N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 8. A. 2. d. Subject: Acceptance of Parcels of Land for the Midlothian Turnpike/Charter Colony Parkway Road Widening Project from Reynolds Real Estate Ventures L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of parcels of land for the Midlothian Turnpike/Charter Colony Parkway Road Widening Project from Reynolds Real Estate Ventures L.L.C., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: This dedication provides right of way for the Midlothian Turnpike/Charter Colony Parkway Road Widening Project. Approval is recommended District: Midlothian ~ohn W. Harmon Attachments: Yes ~_~No Title: Riqht of Way Manager ~--~... i? -m ~ PLAT SHOWING 0.~25 ACRES ~~~RO~O~ ~.~.~. c~ ~=. · . TO BE DEDICATED TO CHESTERFIELD ~ ~~~, ~, ~ ~ I.D. ~ ~ COUNTY ACROSS THE PROPERTY ~ ~ OF GLENN P. REYNOLDS, TRUSTEE ~o ~ ~ MIDLOTHIAN DIS~ICT - CHESTERFIELD COUNTY, VA. ~ ~. ~, 1997 ~ ~, 1~8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 8.A. 2.e. Subject: Acceptance of Parcels of Land Along the West Right of Way Line of Pocoshock Boulevard from The United States Postal Service County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land one containing 0.392 acres and one containing 0.0668 acres along the west right of way line of Pocoshock Boulevard (State Route 733) from The United States Postal Service, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: The dedication of these parcels is a requirement for the development of the new Post Office. Approval is recommended. District: Clover Hill ~ohn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer # FARMS N' §o . ATE$ posTAL sERVICE [.Ag Y ~ N: UNITED STATES POSTAL SERVICE DB: 3599 PG: 916 GPIN: 7626955021 VARIABLE WID TH DEDICATION 2, 908 SO. FT. O. 0668 A C. EXIST. 2 I' EASEMENT DB: 1697 PG:6$1 GRAPHIC 30 N SCALE E 120 ( IN FEET 1 inch = 60 I0' 695156, 75 N J, 695468. J2 1 I. 762601.47 "B '2.. 240 PLAT SHOWING 0.0668 ACRE OF LAND DEDICATED TO THE COUNTY OF CHESTERFIELD CLOVER HILL DISTRICT * CHESTERFIELD COUNTY, VIRGINIA IT IS NOT THE INTENT OF THIS PLAT TO SHOW ALL EXISTING EASEMENTS, THEREFORE ALL EASEMENTS ARE NOT SHOWN. 'IMMOIV$ DA ~K: 711 N. COURTHOUSI VIRGINIa, 2.3 4-3500, 8-6-98 S'CAL~C: 1"=60' DRAWIV BY.. MSF CHECKED JOB NO,: 6414J7-I is" PO~R/-~ / FUTURE R/W LINE~. /" '¢'2" '"'~ / .o,.,~.%/ OTTERDALE DEVELOPMENT -- ,1~ ' CORPORA liON //T A VIRCINIA CORPORA lION /' I Roo%' DB J025 PG 781 /' ZONED R-9 //' ' UNITED STATES POSTAL SERVICE DB: 3599 PG: 920 GPIN: 7626951806 GRAPHIC 60 0 30 60 70' DEDICATION O. J92 ACRE (17060 Sq. Ft.,) UNI TED S TA TES POSTAL SERVICE DB:,3399 PG : 916 CPIN: 7626955021 SCALE 120 240 ( IN FEET ) 1 inch = 60 ft.. PLAT SHOWING 0.392 AC. OF LAND DEDICATED TO THE COUNTY OF CHESTERFIELD CHESTERFIELD COU'NT~', c,~,OVER HiLL D '~ IS~ 'RICT, IT ~ NOT THE ~TENT OF THIS PLAT TO SHO~ ALL EX/STING EASEMENTS, THEREFORE ALL EASEMENTS ARE NOT SHOIkN. zmmo ENGINEERS * ARCHITECTS * SURVEYORS CORPORATE HEADOUA~. T~RS- 711 N, COURTHOUSE ROAD. I :: RICHMOND, VIRGINIA 23236-4099-. ,,TELEPHONEi (804.) 794-3500~ ~FAX: (804~ DA TE: 8-6-98 S~ALE: I '% 60' D~A[.~_~BY; MSF CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November X2, 1998 Item Number: 8.^.2.g. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Pocoshock Boulevard from Brenley Associates, A Virginia General Partnership County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.003 acres along the west right of way line of Pocoshock Boulevard (State Route 733) from Brenley Associates, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: The dedication of this parcel is a requirement for the development of the new Post Office. Approval is recommended. District: Clover Hill John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG' THE WEST RIGHT OF WAY LINE OF POCOSHOCK BOULEVARD FROM BRENLEY ASSOCIATES 2O GRAPHIC SCALE 40 ( IN FEET ) 1 inch = 20 ft. BRENLEY ASSOCIATES DB: 1728 PG: 1189 GPIN: 7626954656 25J2 POCOSHOCK BOULEVARD · LOT 7 POCOSHOCK HILLS VARIABLE ~D TH DEDICATION 1J1 SQ. F~ 0.005 AC. N _~.r~ 70' R'/-~ pRo~' LAD Y BLAIR LANE' EXIS TING 21' FWER EASEMENT DB: 1697 PG: 631 N 695549.20 E 11, 762585. 18 PLAT SHOWING 0.003 ACRE OF LAND DEDICATED TO THE COUNTY OF CHESTERFIELD CLOVER HILL DISTRICT * CHESTERFIELD COUNTY, VIRGINIA REV: 6-10-98 IT IS NOT THE INTENT OF THIS PLA T TO SHOW ALL EX~SI'lNG EASEMENTS, THEREFORE ALL EASEMENTS ARE NOT SHOWN. IMM01 $ "ARCtClTECT$ * SURVEYORS CORPORATE HEAD( :711 N. COURTHOUSE V1RGINIA DA 7E: 5-20-98 SCALE; I "--20' DRAWN BY: MSF CHECKED BY: ~ JOB NO.: 64143-1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 8.A. 2. g. Subject: Acceptance of Parcels of Land Adjacent to the North Right of Way Line of West Hundred Road (State Route 10) and the East Right of Way Line of Ecoff Avenue (State Route 1502) from A. Lee Hanbury County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land; one containing 0.021 acres adjacent to West Hundred Road (State Route 10), and, one containing 0.045 acres adjacent to Ecoff Avenue (State Route 1502) from A. Lee Hanbury, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Prepare Attachments: Yes No Title: Right of Way Manaqer VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ADJACENT TO THE NORTH RIGHT OF WAY LINE OF WEST HUNDRED ROAD AND THE EAST RIGHT OF WAY LINE OF ECOFF AVENUE FROM A LEE HANBURY OZ5 N N/F FERDINAND F. &: ROSE M. EYI..ER D.B. 4.51 PAGE 57 ZONED: R-7 GPIN: 787654.772100000 2.68' 3654.085.13 E 11787718.4.9 N4-8'51'52"E 270.36' --AREA OF DEDICATION (ECOFF RD) 1,983.98 SF 0.04.5 Ac. 21.55' N/F WEST GALLERY ASSOCIATES- D.B. 1366 PAGE 4.20 ZONED: 0-2 GPIN: 788654.012000000 283.04.' N/i~ A. LEE HANBURY D.B. 3f02 PAGE 688 C, PI.N': 78765487~000000 4600 .ECO.k".F' .4 V E. N-U'E I I AREA OF DEDICATION (RTE. 10) / 924..62 SF / Ac. "o-~.~d,.-..>. - 80.00' I N49'49 16, E I ,'/' ~ h'-/',.,,.,.,.,, '" , -,,/ "-d'~,.'~L 4. S4.9'4.9'16'W ,59.17 188.04.'// /"~ - S4'9'4'9'14"W 181.81' - ' W. HUNDRED ROAD VAriABLE U.S. ROUTE 10 D.~ =.7 90' RIGHT-OF-WAY UNE DIRECTION DIST. L1 N40'10'4-4."W 5.00' L2 S4-0'10'44'E 5.00' L3 N31 '22'4.3"W 13.15' L4. N87'40'21'W 19.24.' PLAT SHOW1NG TWO PARCELS FOR DEDICATION ACROSS THE PROPERTY OF LEE HANBURY BERMUDA DISTRICT CHESTERFIELD COUNTY, V1RGINIA CARL E. DUNCAN, ENGINEER / SURVEYOR 1939 CAPEWAY ROAD POWHATAN, ~RGINIA 25159 (804) 598-8240 9ATE: OCTOBER 6, 1998 3RAWN BY: CED ISCALE: 1" = 4-0' 3HECKED BY: CED JOB NO.: 97008 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ! Meetin Date: November 12, 1998 Item Number: 8. A. 3. Subject: Approval of Utility Contract for Second Branch, Section 3 - Contract Number 97-0043 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 2,997 L.F.± of 12" oversized water lines. The Developer is required to have an 8" water line to serve his development, therefore, staff has requested the water lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the cost of oversizing the water lines. Developer: Contractor: William B. and Gene H. DuVal J. Steven Chafin, Inc. Contract Amount: Total Estimated County Cost: Water (Oversizing) (Refund thru connections) Estimated Developer Cost Code: Prepar~ i s t r i~~t/z=/u/~f. E. Beck, Jr. Estimated Total - Title: $87,500.00 $28,235.50 $59,274.50 5B-572VO-ERC Assistant Director Attachments: Yesl ]No CONTRACT NUMBER 9?-0043 SECOND BRANCH - SECTION 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 1.2,1998 Item Number: 8.A.4. Subject: Request to Quitclaim Portions of a 16' Sewer Easement and 26' Sewer and Drainage Easement Across 360 Associates Limited Partnership and GP Associates, L.P. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a 16' sewer easement and 26' sewer and drainage easement across 360 Associates Limited Partnership and GP Associates, L.P. Summary of Information: Timmons has requested the quitclaim portions of a 16' sewer easement and 26' sewer and drainage easement across 360 Associates Limited Partnership and GP Associates, L.P. New easements will be executed to replace these portions of easements. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: Harmon Attachments: YesI [No Title: Riqht of Way Manager # VICINITY SKETCH ~REQ~EST TO QUITCLAIM PORTIONS OF A 16' SEWER EASEMENT AND 26' SEWER AND DRAINAGE EASEMENT ACROSS 360 ASSOCIATES LIMITED PARTNERSHIP AND GP ASSOCIATES LP O0 ROCKP~ O30 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 8.A.5. Subject: Authorization for Triton PCS to Apply for Substantial Accord, Conditional Use, Variances for Height and Setbacks, or a Conditional Use Planned Development with Height and Setback Exceptions for Communications Towers and/or Antennas to Be Installed on County Property County_ Administrator's Comments: County Administrator: BoardActionRequested: Authorize Triton PCS to apply for substantial accord, conditional use, variances for height and setbacks or a conditional use planned development with height and setback exceptions for communications towers and/or antennas to be installed on County property. Summary of Information: Triton PCS has requested permission to install communications towers and/or antennas on the following County properties: 1) Robious Water Tank, 2) Bellwood Water Tank, 3) Clover Hill Water Tank, 4) Upper Swift Creek Wastewater Pump Station and 5) Virginia Power Transmission Structure in Rockwood Park. Staff has met with Triton to discuss engineering concerns, aesthetics, access, security and interference with the Utilities Department SCADA System. If Triton meets Department criteria and receives substantial accord, conditional use, variances for height and setbacks, or a conditional use planed development with height and setback exceptions approval, leases would be prepared incorporating all conditions. Leases will require approval by the Board at a Public Hearing. (On September 23, 1998, the Board authorized Sprint PCS to apply for use of the Robious Water Tank but an application has not yet been filed. It is staffs' intent that only one application would be needed for each location. If zoning approval is granted, other communication service providers could also use these facilities.) J~hn W. Harmon Attachments: I Yes No Title: Riqht of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 8.A.6. Subject: Transfer of Funds to Close the End of River Hills Drive County Administrator's Comments: County Administrato[: Board Action Requested: The Board is requested to transfer $7,000 from the Spruce Avenue Rural Addition Project Account to close the end of River Hills Drive. Summary of information: At the time James River West Subdivision was recorded, a right-of-way was stubbed to the adjacent property to the west to serve future development. With the construction of the roadway, a temporary cul-de-sac was installed at the end of River Hills Drive. Residents in James River West Subdivision have asked Mr. Barber to close River Hills Drive to preclude the possibility of its extension. To close the road, a short section (approximately 100 feet) at the western end of the subdivision must be vacated and a new turnaround constructed. A separate agenda item will be presented to the Board for action on the vacation of the road. The Virginia Department of Transportation (VDOT) has agreed to construct the turnaround with State forces. The closing of River Hills Drive is estimated to cost $7,000. Recommendation: If the Board wishes to close the end of River Hills Drive, $7,000 should be transferred from the Spruce Avenue Rural Addition Project Account. District: Midlothian Preparer: ~..~~~~e~r~~~'-'~ Title: ken Attachments: Director of Transportation Yes ~ No [:'# i)~ :~a PROPOSED TURN-AROUND CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: November 12. 1998 Number Budget and Manaqement Comments: General Fund dollars in the amount of $7,000 are available in the Spruce Avenue project to transfer to close the end of River Hills Drive. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: November 12, 1998 Item Number: 8.A. 7. a. Subject: Set Public Hearing Date for FY00 Enhancement Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set December 16, 1998, as a public hearing date to consider FY00 Enhancement Projects. Summary of information: The Virginia Department of Transportation (VDOT) Enhancement Program is intended to creatively integrate transportation facilities into the surrounding communities and the natural environment. Projects eligible for funding include pedestrian and bicycle facilities, scenic easements, historic highway projects, landscaping, historic preservation, rehabilitation of historic buildings, preservation of railroad corridors, removal of outdoor advertising, archeological planning, and research and mitigation of pollution due to highway runoff. An $18.6 million per year statewide Enhancement Fund has been established for VDOT to carry out the program. Transportation Enhancement Projects are financed with 80% VDOT funds and a minimum 20% local match. Local match can be provided by others or by in-kind contributions. VDOT staff will evaluate project applications and make a recommendation to the Commonwealth Transportation Board for inclusion in the FY00-FY05 Six Year Improvement Program. Preparer: Attachments: R.J. McCracken ~ Agen368 Yes Title: Director of Transportation [-~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary_ of Information: (Continued) The proposed FY00 Enhancement Projects (see Attachments A and B) are the same as those approved by the Board for FY99 with the following changes: Modifications New Projects Modify the Route 360 Landscaping Project, from Turner Road to Courthouse Road, to provide for a two phase project. VDOT has approved $150,000 for the initial phase of the project. Funding should be sought for the remaining section. Modify the Halloway Avenue Sidewalk Project, from Matoaca Middle School to Matoaca High School, to provide for a two phase project. VDOT has approved $100,000 for the initial phase of the project. Funding should be sought for the remaining section. Add the Walton Park Road Sidewalk Project as a new project. This project will provide sidewalk on the east side of Walton Park Road from Watch Hill Road to Coral View Road. Add the Point of Rocks Road Bike Trail Project as a new project. This project will provide a bike trail on Point of Rocks Road and Enon Church Road from East Hundred Road (Route 10) to Point of Rocks Park. Add the Centre Street Street Light Project as a new project. This project will provide street lights on Centre Street to match the Chester Village Street Light Project. Add the Cogbill Road Project as a new project. This project will provide a sidewalk on the south side of Cogbill Road from Hopkins Road to the new School Board facility. Add the Pocahontas State Park Perimeter Trail as a new project. This project will be a cooperative venture between the Virginia State Parks and Chesterfield County Parks and Recreation to develop trails around the park. Add the Salem Church Road Sidewalk Project as a new project. This project will provide a sidewalk on the east side of Salem Church Road from Hollymead Subdivision to Salem Church Elementary School. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Deletions The Sidewalks/Landscaping - Route 60 Midlothian Phase II Project was funded by VDOT in FY99 and should be deleted. The Chester Village Street Light Project on Route 10 was funded by VDOT in FY99 and should be deleted. The Virginia State University/Ettrick Trail Project along the Appomattox River was funded by VDOT in FY99 and should be deleted. Priority numbers should be adjusted to reflect recommended changes. If the Board wishes to proceed with the new projects, $52,800 for the Walton Park Road Sidewalk Project, $260,000 for the Point of Rocks Road Bike Trail Project, $8,000 for the Centre Street Street Light Project, $26,000 for the Cogbill Road Sidewalk Project, and $48,000 for the Salem Church Road Sidewalk Project will need to be identified during the FY00 budget process to cover the 20% local match. The local match for the Dutch Gap Conservation Area Trail and Pedestrian Bridge Project along the James River and the Pocahontas State Park Perimeter Trail Project are anticipated to be provided through in-kind services by Parks and Recreation or by others. If the Board would like VDOT to also consider adding the Powhite Parkway/Chippenham Parkway Landscaping Phase I Project, the 20% local match ($200,000) will also need to be identified. Recommendation: Staff recommends the Board set December 16, 1998 as the public hearing date to consider FY00 Enhancement Projects, and authorize the advertisement for that hearing. District: Countywide CHESTERFIELD COUNTY PROPOSED FY00 ENHANCEMENT PROJECTS PRIORITY PROJECT ESTIMATED LOCAL NEW OLD COST MATCH 1 1 Streetscaping Route 10 $530,000 $106,000' (Courthouse Complex) - Phase II 2 2 Route 360 Landscaping from Turner Road to o.,,,,,,.,,,, $60,000* Courthouse Road - Phase II Ph II - $112,500 3 3 Landscaping Route 10 (I-295 Interchange) $50,000 $10,000' 4 6 Route 360 Landscaping from Route 288 to $70,000 $14,000' Swift Creek 5 7 Halloway Avenue Sidewalk Project Phase II - ,o-, ~,,,~,~,~, $82,000* Ph II - $285,000 6 Walton Park Road Sidewalk Project $264,000 $52,800** 7 Point of Rocks Road Bike Trail $1,300,000 $260,000** 8 Centre Street Street Light Project $40,000 $8,000** 9 Cogbill Road Sidewalk Project $130,000 $26,000'* ¥ ll~i~lllltl OLO..LC Ulllit[.,IDItJ/J.~ttllb_r,~_ Trail 10 Salem Church Road Sidewalk Project $240,000 $48,000** 11 -1-0 Dutch Gap Conservation Area Trail and $150,000 O Pedestrian Bridge along the James River 12 Pocahontas State Park Perimeter Trail $340,000 O 13 5 Powhite Parkway/Chippenham Parkway $1,000,000 Landscaping - Phase I Previous appropriation New appropriation Local match thru in-kind service or by others Local match by County and others ATTACHMENT A PROPOSED FY00 ENHANCEMENT PROJECTS (4) ROUTE 360 LANDSCAPING ROUTE 288 to SWIFT CREEK (6) WALTON PARK ROAD SIDEWALK ,, \-~ ,/~ ,"/ (2) ROUTE 360 LANDSCAPING - PHASE II TURNER ROAD to COURTHOUSE ROAD (13) POWHITE ! CHIPPENHAM LANDSCAPING - PHASE I (9) COGBILL ROAD SIDEWALK (10)SALEM CHURCH ROAD SIDEWALK (8)CENTRE STREET STREET LIGHTS (11)DUTCH GaP TRAIL & PEDESTRIAN BRIDGE (3) LANDSCAPING ROUTE10 AT 1-295 (12) POCAHONTAS STATE PERIMETER TRAIL (1) STREETSCAPING ROUTE 10 COURTHOUSE COMPLEX - PHASE II (7) POINT OF ROCKS ROAD BIKE TRAIL (5) HALLOWAY AVENUE PHASE II NOVEMBER 5,1 ATTACHMENT B CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: November 12. 199~ Numb{ir Budqet and Mana,qement Comments' Typically each year in the Capital Improvement Program an allocation is given for general road improvements (in FY99 $600,000 was adopted). The Board is being asked to consider road enhancement projects for FY2000. Should the Board decide to recommend funding any of these projects, the source of funds will be identified in the FY2000 budget process. Potential funding sources for the 20% local match could be the FY2000 General Road Improvements Account and/or cash proffers. Preparer: ~,~.~¢~'~, (~k£~ Title: Director, Budqet & Manaqement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 12, 1998 Item Number: 8.A. 7.b. Subject; Set Public Hearing for Proposed Code Amendment Relating to Heights and Setbacks for Amateur Radio Antennas, Chimney, Water Towers or Similar Structures County. Administrator's Comments: County_ Administrator: ~ Board Action Requested: Staff recommends the Board of Supervisors set December 16, 1998, for a public hearing relating to heights and setbacks for amateur radio antennas, chimneys and water towers or similar structures. Summary_ of information; The General Assembly amended the State Code to require that Chesterf'leld, as well as other similarly populated localities, allow amateur radio antennas up to seventy-five (75) feet above ground level. The Code Amendment does allow for adoption of "Reasonable Requirements" renting to the use of screening, setback, placement, health and safety. (See Attachment 1) CURRENT ZONING ORDINANCE Currently, the Zoning Ordinance allows amateur radio antennas as accessory to other permitted uses in certain districts subject to height limitations and setback requirements (See Attachment 2). Specifically, the Ordinance allows a maximum height of fifty (50) feet in any R, R-TH, R-MF, O-1 or C-1 District and a maximum height of 150 feet in any other district (A, 0-2, C-2 through C-5 and I-1 through 1-3). Preparer: Attachments: Thomas E. Jaco~ ' Yes ~ No Title: Director of Planning C :DATA/AGENDA/NOV 12 9 8.3/GOK BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: November 12, 1998 Item Number: Summary_ of Information: (Continued) The Ordinance requires antennas in an R or R-TH District to meet the setback requirements for accessory structures and in all other districts the setback requirements for a principal structure. PROPOSED ORDINANCE The attached Ordinance Amendment, as recommended by the Planning Commission on October 20, 1998, increases the height limitation for amateur radio antennas to a maximum of seventy-five (75) feet in R, R-TH, R-MI:*, O-1 and C-1 Districts and requires special setbacks for any such structure in excess of fifty (50) feet in height to minimize the possibility of the structure being located in front of a building or in close proximity to side or rear lot lines. (See Attachments 3 and 4). These requirements would attempt to force the placement of any antenna in excess of fifty (50) feet in the side or rear yard. Antennas having a height of fifty (50) feet or less, as well as other sirnilar structures, would continue to be regulated by the existing Ordinance with respect to setbacks (See Attachment 2). In O-1 and C-1 Districts, any antenna would continue to be required to meet principal structure setbacks. This proposed amendment also clarifies the setback requirements for one Story accessory structures (Section 19-555(1)); modifies Sections 19-556 and 19-557. to correctly reference other height sections of the Ordinance; and corrects the discrepancies between the sign and height sections of the Ordinance relative to flagpole heights (Section 19-507). ATTACHMENT 1 CHAIr~R 642 An Act to amend the Code of Virginia by adding a section numbered 15.2-2293.1, relating to placement of amateur radio antennas. [S 480] Approved April 16, 1998 Be it enacted by the General Assembly of Virginia: 1. That the Code of Virginia is amended by adding a section numbered i5.2-2293.1 as follows: Placement of amateur radio antennas. Any ordinance involving the placement, screening or height of antennas shall reasonably accommodate amateur radio antennas and shall impose the minimum regulation necessary to accomplish the locality's legitimate purpose. In localities having a population density of 120 persons or less per square mile according to the 1990 United States census, no local ordinance shall (i) restrict amateur radio antenna height to less than 200 feet above ground level as permitted by the Federal Communications Commission or (ii) restrict the number of support structures. In localities having a population density of more than 120 persons per square mile according to the 1990 United States census, no local ordinance shall (i) restrict amateur radio antenna height to less than 75 feet above ground level or (ii) restrict the number of support structures. Reasonable and customary engineering practices shall be followed in the erection of amateur radio antennas. This section shall not preclude any locality, by ordinance, from regulating amateur radio antennas with regard to reasonable requirements relating to the use of screening, setback, placement, and health and safety requirements. CPC/RADIO.ORD ATTACHMENT 2 EXISTING SETBACK REQUIREMENTS FOR AMATEUR RADIO ANTENNAS AND SIMILAR STRUCTURES IN R AND R-TH DISTRICTS Zoning Districts R-40 R-25 R-15 R-12 R-9 R-7 R-88 R-TH All Setback Dimensions are calculated in Feet & Inches Front Yard Corner Side Side Yard Rear Yard Setback Yard Setback Setback Setback Lesser of 60 10 10 one-half the depth of the lot 50 7'/~ 10 or 80' 40 7¥~/5'* 10 35 5 10 30 3' 9" 10 30 3' 9"/2'6"** 10 75 20 10 20 25 0 0 **Lots recorded prior to December 11, 1945 4 CPC/RADIO.ORD ATTACHMENT 3 SUGGESTED SETBACK REQUIREMENTS FOR AMATEUR RADIO ANTENNAS IN EXCESS OF FIFTY (50) FEET BUT NO GREATER THAN SEVENTY-FIVE (75) FEET IN R AND R-TH DISTRICTS Ail Setback Dimensions are calculated in Feet & Inches Front Yard Corner Side Yard Side Yard Rear Yard Setback Setback Setback Setback Lesser of one-half 60 20 50 the average depth of the lot or 80' unless 50 15 40 attached to the side 40 15/10'* 25 or rear of principal structure 35 10 25 30 71/5 25 30 7'/2/5** 25 75 40 50 Attached to side or rear of principal structure Zoning R-40 R-25 R-15 R-12 R-9 R-7 R-88 R-TH **Lots recorded prior to December 11, 1945 CPC/RADIO.ORD ATTACHMENT 4 AN ORDINANCE TO AMEND THE CODE OF ~ COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-507, 19-555, 19-556 AND 19-557 RELATING TO HEIGHTS AND SETBACKS FOR AMATEUR RADIO ANTENNAS, CHIMNEYS, WATER TOWERS OR SIMILAR STRUCTURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-507, 19-555, 19-556 and 19-557 of the Code of the County_ of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS Subdivision I. General Provisions -- Countywide ooo Sec. 19-507. Height exemptions and limitations. ooo (f) Except for the height limits set forth in this section and the limitations of § t9-507,1, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, flaggot~, amateur radio antennas, radio or television antennas, or similar structures having an aggregate area less than twenty-five (25) percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four (4) feet above the limiting height of the building; or to grain elevators, derricks or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height in any R, R-TII, of 50 feet and in any A district a height of 150 feet subject to the required yards specified in Section 19-555(1) for accessory. buildings and structures: and in R-MF, O-1 or C-1 District a height of fdt3r'(-50')-f-~ 75 feet. and nor;, in any other district, a height ofoiie h.,,idred £~y. ~150-) feet, subject to the required yards for principal structures of the respective zoning district. Provided. however, that amateur radio antennas may be increased to a height of 75 feet in R and R-TH Districts subject to the yard reauirements sr)ecified in Sec~iq)n 19-555(1) iioi- ~,s,xu any .... ' - - ~,,~,, NO structure shall penetrate the floor of any of the zones noted in this section. ooo DIVISION 2. DEVELOPMENT REQUIREMENTS -- RESIDENTIAL, TOWNHOUSE 1014:42281.1 RESIDENTIAL, MULT~AMII.Y RESIDENTIAL AND AGRICULTURAL Subdivision I General Provisions. Development Requirements -- Countywide OOO Sec. 19-555. Required yards for accessory buildings and structures in R, R-TH and A Districts. Except as indicated in this section, the yard requirements for permitted uses shall apply to the accessory buildings and structures. (1) In R and A Districts and lots in R-TH Districts identified in section 19-106, one-story detached accessory buildings, or accessory structures which have a roof or any structures specified in Section 19-507(f) except amateur radio antennas in excess of 50 feet in height shall observe a side yard setback not less than half the required side yard for a permitted use; a front yard setback of the lesser of half the average depth of the lot or 80 feet; and a rear yard setback of not less than ten feet; except that an accessory building or structure which as a roof located on a through lot shall meet a rear yard setback of not less than 30 feet and an accessory building or structure which has a roof located on a comer lot shall observe a comer side yard setback not less than the required front yard setback for a permitted use. In any R District. amateur radio antennas in excess of 50 feet. but no _greater than 75 feet. in height, shall conform to the side and rear yard setback requirements for principal structures of the respective zoning district and a front yard setback of the lesser ofha_!fthe average depth of the lot or 80 feet. Provided. however, the antenna may be attached to the side or rear of the principal structure if the principal structure meets the setback requirements of the respective zoning district. In any R-TH District. amateur radio antennas in excess of 50 feet. but no greater than 75 feet. in height, shall be attached to the side or rear of the principal structure. Sec. 19-556. Heights -- Agricultural, residential, townhouse residential and multifamily residential. The maximum height of all buildings and stmctures shall be as follows, unless othenvise provided in section 19-I 14 19-507 or in section 19-557: 000 1014:42281.1 2 Sec. 19-557. Heights--Agricultural, residential, townhouse residential and multifamily residential in village districts. The maximum height of all buildings and Structures shall be as fgllows, unless otherwise provided in Section 19-507: 000 (2) That this ordinance shall become effective immediately. 1014:42281.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: November 12, 1998 Item Number: $.A. 7.¢. Subject: Set a Public Hearing to Consider the Tax Exemption Requests o£the Richmond Animal League. County_ Administrator's Comments: County Administrator: Board Action Requested: Recommend that a public hearing be scheduled on December 16, 1998 to consider the tax exemption requests of Richmond Animal League. Summary of Information: Under the Virginia Constitution, non-profit organizations seeking an exemption from local real estate taxation must obtain the exemption from the General Assembly. The General Assembly cannot, however, consider a tax exemption request until the request has been considered, after a public hearing, by the governing body of the locality in which the organization is located. Richmond Animal League ("RAL") is a non-stock, non-profit corporation which provides stray and abandoned dogs and cats with temporary shelter and necessary care until permanent homes can be located. RAL also strives to decrease the surplus dog and cat population through education regarding responsible pet ownership, as well as spay and neuter programs. The corporation currently owns property located at 11401 International Drive, Richmond, Virginia, in the Midlothian District. The property consist of a kennel building which houses approximately 50 cats and 20 dogs. Preparer: "~Steven L' Vlicas Attachments: [] Yes · No (Continued) Title: County Attorney 1205:42748.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: The Code of Virginia sets for a number of conditions that all non-profit organizations must meet in order to qualify for the local real estate tax exemption. The RAL meets all the necessary conditions and qualifies for such an exemption. The RAL property has an assessed value of $455,400. and in 1998 will generate $4,918. in County real estate tax. In 1997, the RAL property generated $4,888. in County real estate tax. 1205:42748.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: November 12, 1998 Item Number: 8.A. 7.d. Subject: Set a Public Heating to Consider the Tax Exemption Requests of Chesterfield Alternatives, Inc. for properties in (a) Matoaca District; (b) Bermuda District; and (c) Midlothian District. County Administrator's Comments: County Administrator: Board Action Requested: Recommend that a public hearing be scheduled on December 16, 1998 to consider the tax exemption requests of Chesterfield Alternatives, Inc. Summary of Information: Under the Virginia Constitution, non-profit organizations seeking an exemption from local real estate taxation must obtain the exemption from the General Assembly. The General Assembly cannot, however, consider a tax exemption request until the request has been considered, after a public hearing, by the goveming body of the locality in which the organization is located. Chesterfield Altematives, Inc., a non-stock, non-profit corporation located in the County, has applied to have its real estate exempted from the County's Real Estate Tax. Chesterfield Alternatives, Inc. provides housing and services to mentally handicapped citizens of the County. Chesterfield Alternatives, Inc. owns residential property in the Bermuda District, the Matoaca District and the Midlothian District. (Continued) Preparer: ~ ,r,,~ Title: County Attorney "- - ["~v'~n L.~cas 1205:42747.1 Attachments: [] Yes I~ No [ # I I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: The Code of Virginia sets forth a number of conditions that all non-profit organizations must meet in order to qualify for the local real estate tax exemption. Chesterfield Alternatives, Inc. meets all necessary conditions and qualifies for such an exemption. ao Matoaca District - Since purchasing the property, Chesterfield Alternatives, Inc. has contracted with the Department of Mental Health/Mental Retardation to house three mentally disabled citizens of the County, provide all necessary counseling, and provide related residential services. The property is located at 10713 Ridge Run Road in the Great Oaks Subdivision of the Matoaca District. The property has an assessed value of $96,200. In 1998, the property will generate $1039.00 in County Real Estate Tax. In 1997, the property generated $1032.00 in County Real Estate Tax. Bermuda District - Since purchasing the property, Chesterfield Alternatives, Inc. has contracted with the Department of Mental Health/Mental Retardation to house three mentally disabled citizens of the County, providing all necessary counseling, and related residential services. The property is located at 4104 Coastline Circle in the Chester Station Subdivision of the Bermuda District. The property has an assessed value of $83,400. In 1998, the property will generate $901.00 in County Real Estate Tax. In 1997, the property generated $835.00 in County Real Estate Tax. Co Midlothian District - Since purchasing the property, Chesterfield Alternatives, Inc. has contracted with the Department of Mental Health/Mental Retardation to house three mentally disabled citizens of the County, provide all necessary counseling, and provide related residential services. The property is located at 200 North Pinetta Drive in the Brighton Green Subdivision of the Midlothian District. The property has an assessed value of $105,000. In 1998, the property will generate $1,134.00 in County Real Estate Tax. In 1997, the property generated $1,127.00 in County Real Estate Tax. 1205:42747.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 12, 1998 Item Number: 8.A. 7.e. Subject: Set a Public Hearing for December 16, 1998 to Consider Amendments to Sections 6-2, 6-3, and 6-3 5 of the County Code Relating to Business Licenses County_ Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for December 16, 1998. Summary of Information: The Commissioner of Revenue has requested that the Board revise certain sections of the Chesterfield County Code as follows: The Commissioner has requested that § 6-2 of the Code be amended to make clear that it shall be unlawful to engage in any licensable business activity without first obtaining a business license. Currently, § 6-2 only requires that persons apply for a license. Making clear that businesses may not be active without obtaining a license will assist the License Inspector in enforcing this provision of Code. Prior to the County Code recodification, individuals who tutored others in academics, music, dance or art were exempt from the business license tax requirement. This exemption was inadvertently deleted in 1997. Accordingly, the Commissioner has requested that § 6-3 of the County Code be amended to reinstate that exemption. (Continued) Preparer: ~even L. Micas Attachments: 1 Yes [] No Title: County Attorney 0607:42744.1 I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: Section 6-35 of the County Code currently requires businesses providing coin operated amusement machines to pay a $200 flat fee in addition to the tax on its gross receipts. Section 58.1-3703 of the Code of Virginia prohibits the County from imposing both a license fee and a license tax on that same revenues. Therefore, the County must eliminate the $200 fee from the ordinance in order to comply with state law. The Commissioner's office has not been enforcing this provision since the change in state law, so there will be no budgetary impact. Staff recommends setting a public hearing to consider these items. 0607:42744.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTIONS 6-2, 6-3 and 6-35 RELATING TO BUSINESS LICENSES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 6-2, 6-3 and 6-35 of the Code of the Count. of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 6-2. License requirement. Every person engaged in a business in the county shall apply for a license for each such business if(i) the person has a definite place of business in the county; (ii) there is no definite place of business anywhere and the person resides in the county; or (iii) there is no definite place of business in the county but the person operates amusement machines or is classified as an itinerant merchant, peddler, camival, circus, contractor subject to Code of Virginia, § 58.1-3715, or public service corporation. A separate license shall be required for each definite place of business and for each business. A person engaged in two or more businesses at the same place of business may elect to obtain one license for all such businesses if all of the following criteria are satisfied: (i) each business is subject to licensure at the location and has satisfied any requirements of state and county law; (ii) all of the businesses are subject to the same tax rate, or, if subject to different tax rates, the licensee agrees to be taxed on all businesses at the highest rate; and (iii) the taxpayer agrees to supply such information as the commissioner of the revenue may require concerning the nature of the several businesses and their gross receipts. All businesses are subject to licensure unless specifically exempt by state or county law. It shall be unlawful to engage in any licensable business activity without first obtaining the required license, Sec. 6-3. Exemptions from license taxes and fees. (a) All nonprofit businesses which are exempt from federal taxes by the Internal Revenue Service are hereby exempt from business license taxes and fees. (b) Every person who is classified as a statutory employee by the Internal Revenue Service shall be exempt from business license taxes and fees on his activities as a statutory employee. (c) Contractors who subdivide and improve their own land with the intention to offer the subdivided lots for sale shall be exempt from business license taxes and fees on such activity. A person who installs water or sewer systems or roads on his own land with the intent to offer the land for sale is exempt from business license taxes and fees on such activity on their own land regardless of whether the land is subdivided. (d) Every_ individual who alone and not in combination or association with any other entity, tutors another individual on a one-to-one bases in any academic subject, music, dance or art, 0607:42691.1 -1- 000 Sec. 6-35. Slot machines. (a) Nothing contained in this section shall be construed as permitting any person to keep, maintain, exhibit or operate any slot machine or other device, the operation of which is prohibited by law. The commissioner of the revenue shall issue no license under this section for coin machines which are unlawful under the Code of Virginia. (b) Every person selling, leasing, renting or otherwise fumishing or providing a coin-operated amusement machine, as defined in Code of Virginia, § 58.1-3720, and Code of Virginia, § 58.1-3721, shall pay a license tax of $2C,&0P~ ai-d $0.36 per $100.00 of base year gross receipts of such operator from amusement machines operated within the county. This section shall not apply to any person owning less than three coin machines and operating such machines on property owned or leased by such person. (c) Every operator shall furnish to the commissioner of the revenue a complete list of all machines on location and the address of each location on or before March 1 of the license year. (d) Each machine shall have conspicuously located thereon a decal, sticker or other adhesive label, no less than one by two inches in size, clearly denoting the operator's name and address. (e) Any person providing any such coin-operated machines or other devices and failing to procure a county license, or otherwise violating this section, shall be subject to the penalty imposed by section 1-5 of this Code for each offense and the machine or other device shall be forfeited to the county. (2) That this ordinance shall become effective immediately upon adoption. 0607:42691.1 -2- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 8.A.8. Subject: Withdraw decision to refer to the Planning Commission Consideration of a Subdivision Ordinance Amendment Relative to the Definition of Immediate Family Countv Admini r t r' omm n · 7'/./ County_ Administrator: Board Action Requested: Recommend that the Board withdraw its decision to refer to the Planning Commission a request to consider the expansion of the definition of immediate family and request the Planning Commission consider this issue in conjunction with their review and recommendation on a rewrite of the complete Subdivision Ordinance. Summary of information: The 1998 General Assembly gave Chesterfield County the option of adding aunts, uncles, nieces and nephews to the family members currently exempted from the subdivision requirements. The Planning Commission discussed this amendment on September 15, 1998, and deferred further consideration of the matter until January 19, 1999, in order to consider it in the context of an overall rewrite of the Subdivision Ordinance that is currently being drafted. The Subdivision Team is discussing a streamlined process for minor subdivision plat reviews that the Commission wants to review to determine if it will mitigate the need to expand the definition of immediate family. According to the Code of Virginia, the Planning Commission has sixty (60) days from the time the Board sends them a subdivision ordinance amendment to complete their review and return their recommendation to the Board. Since the Commission's deferral of this amendment will exceed the sixty (60) day limit, staff' requests that the Board withdraw its referral to the Planning Commission to consider this item and that the Board requests)~at the Planning.C..ommission, on its own initiative, consider this issue in conjunction with the Subdiv~_./~rd~qce r~rite. } ~ Preparer:~/~ ~' ( .~---9°-e~'-~_ Title: Director of Planning Thomas E. Jacobs0~ D^TA/AGENDA/NOVI:gg.:/GOK(42797.1) Attachments: ~-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~__ of 1 Meeting Date: November 12, 1998 Item Number: $. A. 9. Subject: State Road Acceptance County Administrator' s Comments: County Administrator: Board Action Requested: Summary. of Information: MATOACA: Deer Run, Section 10 Foxcroft, Section VII Preparer: Richard M. l~Elfish: P.E. Attachments: Yes ~ No Title: Director. Environmental Engineering TO: Board of S~sors FRO~ Depamlmt of Em4rommtal Engineering SUBJECt: State Road Acceptamm- DEFR RUN, SEC. 10 DISTRICT: MATOACA MC;RTING DATE: November 12, 1998 ROADS FOR CONSIDERATION: NASItUA DR NASHUA TN NASHUA TR SF_L-RErARIAT DR Vicinity Map: DEERRUN, SEC. 10 DISTRICT: MATOACA MEETING DATE: November 12, 1998 ROADS FOR CONSIDERATION: FOX CLUB PY FOX GROVE CT FOX GROVE LN FOX GROVE PL Vicinity lVI~: FOXCROFr, SEC. VII CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: November 12, 1998 Item Number: $. A. i0. Subject: Authorize County Administrator to Execute Continuing Disclosure Agreement Relating to Bonds Issued by Riverside Regional Jail Authority County_ Administrator's Comments:R~ County Administrator: Board Action Requested: Authorize County Administrator to execute continuing disclosure agreement relating to bonds issued by Riverside Regional Jail Authority. Summary_ of Information: In 1995 the General Assembly created the Riverside Regional Jail Authority to operate a regional correctional facility in Prince George County. The construction of the facility was financed by bonds which were issued by the Authority. The bonds are secured by service agreements between the Authority and various participating jurisdictions. Under these agreements, the participating jurisdictions agree to send a certain number of their prisoners to the regional jail and to pay a fee to the Authority to care for the prisoners. The participating jurisdictions are the Counties of Chesterfield, Charles City, Prince George and Surry and the Cities of Colonial Heights, Hopewell and Petersburg. The agreement h.as b~d by s~ff~nd it is Attachments: [] Yes [] No As a result of the drop in interest rates, over the past year, the Authority has decided to refund its existing bonds and issue new bonds at lower rates. In order to issue the new bonds, all of the participating jurisdictions are required, under regulations issued by the Federal Securities and Exchange Commission in 1996, to execute the attached Continuing Disclosure Agreement. Under this agreement, the County and the other participating jurisdictions must file annual financial reports with the bond trustee. Neither the County nor the other participating jurisdictions assume any obligation, moral or otherwise, with respect to the Authority's bonds by executing this agreement. legally acceptable. Title: County Attorney 0407:42695.1 MWBBDRAFT CONTINUING DISCLOSURE AGREEMENT This CONTINUING DISCLOSURE AGREEMENT (the "Agreement") is executed and delivered as of , 1998, by the RIVERSIDE REGIONAL JAIL AUTHORITY (the "Authority"), the COUNTY OF CHARLES CITY, VIRGINIA ("Charles City County"), the COUNTY OF CHESTERFIELD, VIRGINIA ("Chesterfield County"), the CITY OF COLONIAL HEIGHTS, VIRGINIA, the CITY OF HOPEWELL, VIRGINIA, the CITX OF PETERSBURG, VIRGINIA, the COUNTY OF PRINCE GEORGE, VIRGINIA ("Prince George County"), the COUNTY OF SURRY, VIRGINIA ("Surry County"), and THE BANK OF NEW YORK, as dissemination agent (the "Dissemination Agent") and as trustee (the "Trustee") pursuant to a Master Indenture of Trust dated as of March 1, 1995, as supplemented by a First Supplemental Indenture of Trust dated as of March 1, 1997, and as supplemented by a Second Supplemental Indenture of Trust dated as of [ ], 1998, between the Authority and the Trustee (collectively, the "Indenture") in connection with the issuance of the Authority's $ Regional Jail Facility Refunding Revenue Bonds, Series 1998 (the "Bonds"). The parties hereto covenant and agree as follows: SECTION 1. Purpose of thC Disclosure Agreement. This Agreement is being executed and delivered by the Obligated Persons and the Trustee for the benefit of the Bondholders and in order to assist the Participating Underwriter in complying with the Rule, as such capitalized terms are defined herein. SECTION 2. Definitions. In addition to the definitions set forth in the Indenture, which apply to any capitalized term used in this Agreement unless otherwise defined herein, the following capitalized terms shall have the following meanings: "Annual Report" shall mean any Annual Report provided by an Obligated Person pursuant to, and as described in, Sections 3 and 4 of this Agreement. "Bondholders" or "Holders of the Bonds" shall mean holders of the Bonds, including holders of beneficial interests in the Bonds, which are persons (a) having the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, any Bonds (including persons holding Bonds through nominees, depositories or other intermediaries) or (b) treated as the owner of any Bonds for federal income tax purposes. "Disclosure Representative" shall mean the Chairman of the Authority or its designee, or such other officer or employee as the Authority shall designate in writing to the Dissemination Agent and the Trustee from time to time. "Dissemination Agent" shall mean the Trustee, acting in its capacity as Dissemination Agent hereunder, or any successor Dissemination Agent designated in writing by the Authority and which has filed with the Trustee and each Obligated Person a written acceptance of such designation. "Fiscal Year" for each Obligated Person shall mean the twelve-month period, at the end of which the financial position of such Obligated Person and results of its operations for such period are determined. Currently, the Fiscal Year for each Obligated Person begins July 1 and continues through June 30 of the next year. "Listed Events" shall mean any of the events listed in Section 5(a) of this Agreement. "Member Jurisdictions" shall have the meaning given to it in the Indenture. "NRMSIR" shall mean any Nationally Recognized Municipal Securities Information Repository for purposes of the Rule. The NRMSIRs approved by the Securities and Exchange Commission as of the date of this Agreement are listed in Exhibit B. "Obligated Person" shall mean the Authority and any party who is either generally or through an enterprise, fund, or account of such person committed by contract or other arrangement to support payment of all or part of the obligations on the Bonds (other than the provider of any credit facility with respect to the Bonds). On the date of this Agreement the Obligated Persons are the Authority, Charles City County, Chesterfield County, the City of Colonial Heights, the City of Hopewell, the City of Petersburg, Prince George County and Surry County. "Participating Underwriter" shall mean collectively, Craigie Incorporated, First Union Capital Markets and Davenport & Co. of Virginia, Inc. "Repository" shall mean each NRMSIR and each SID, if any. "Rule" shall mean Rule 15c2-12(b) (5) adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as the same may be amended from time to time. 2 "SID" shall mean any public or private repository or entity designated by the Commonwealth of Virginia as a state repository for the purpose of the Rule and reaognized as such by the Securities and Exchange Commission. As of the date of this Agreement, there is no SID. "Tax-exempt" shall mean that interest on the Bonds is excluded from gross income for federal income tax purposes, whether or not such interest is includable as an item of tax preference or otherwise includable directly or indirectly for purposes of calculating any other tax liability, including any alternative minimum tax or environmental tax. SECTION 3. Provision of Annual Reports. (a) Each Obligated Person shall provide directly, or indirectly through the Dissemination Agent, by not later than 270 days after the end of its Fiscal Year, commencing with the fiscal year ended June 30, 1999, to each Repository an Annual Report for such Obligated Person which is consistent with the requirements of Section 4. The Annual Report may be submitted as a single document or as separate documents comprising a package, and may cross-reference other information as provided in Section 4; provided that the audited financial statements of each Obligated Person may be submitted separately from the balance of the Annual Report and later than the date required above for the filing of the Annual Report. If the Obligated Person's fiscal year changes, it shall give notice of such change in the same manner as for a Listed Event under Section 5(d). (b) Not later than 240 days after the end of its Fiscal Year, commencing with the fiscal year ended June 30, 1998 (June 30, 1999 for the Authority), each Obligated Person shall provide its Annual Report to the Dissemination Agent and the Trustee (if the Trustee is not the Dissemination Agent). If by any such date, the Trustee has not received a copy of each Annual Report, the Trustee shall contact the Authority, the Dissemination Agent and the applicable Obligated Person to determine if the Obligated Person is in compliance with subsection (a). (c) If the Trustee is unable to verify that an Annual Report has been provided to the Repositories by the Obligated Person by the date required in subsection (a), the Trustee shall send a notice to the Authority, the applicable Obligated Person and to each Repository in substantially the form attached as Exhibit A to this Agreement. -3- (d) The Dissemination Agent shall: (i) determine each year prior to the date for providing the Annual Reports the name and address of each Repository; and (ii) file a report with the Authority and the Trustee (if the Dissemination Agent is not the Trustee) certifying that the Annual Reports have been provided pursuant to this Agreement, stating the dates they were provided and listing all of the Repositories to which they were provided. SECTION 4. Content of Annual Reports. (a) The Authority's Annual Report shall contain or incorporate by reference the following: (i) the Authority's annual audited financial statements for the most recent fiscal year, prepared in accordance with generally accepted accounting principles applicable to governmental entities from time to time; (ii) evidence as to whether the Authority complied with its Revenue Covenant (as defined in the Indenture) for the most recent fiscal year; and (iii) a table, schedule or other similar document showing utilization statistics for the Regional Jail for the most recent fiscal year. (b) The Annual Report of each of the Member Jurisdictions shall contain or incorporate by reference the following: (i) The Member Jurisdiction's annual audited financial statements for the most recent fiscal year, prepared in accordance with generally accepted accounting principles applicable to governmental entities from time to time; (ii) a comparative statement of revenues, expenditures, transfers and changes in general fund balance for at least the ten most recent fiscal years; (iii) population statistics as shown in the most recent Comprehensive Annual Financial Report ("CAFR"); (iv) recent CAFR; per capita income data as shown in the most (v) current property tax rates; (vi) the assessed and estimated value of taxable property for the ten most recent fiscal years; and (vii) property tax levies and collections for the ten most recent fiscal years. (c) Any or all of the items listed in subsections (a) and (b) may be included by specific reference to other documents, including official statements of debt issues of the Obligated Person or related public entities, which have been submitted to each of the Repositories or the Securities and Exchange Commission. If the document included by reference is a final official statement, it must be available from the Municipal Securities Rulemaking Board. The Obligated Person shall clearly identify each such other document so included by reference. SECTION 5. Reporting Qf Significant Events. (a) Pursuant to the provisions of this Section 5, each Obligated Person shall give, or cause the Dissemination Agent to give, notice of the occurrence of any of the following events with respect to the Bonds, if applicable: 1. Principal and interest payment delinquencies. 2. Non-payment related defaults. 3. Modifications to the rights of the Bondholders. 4. Calls of the Bonds, except in conjunction with a mandatory sinking fund redemption. 5. Defeasances. 6. Rating changes. 7. Adverse tax opinions or events affecting the Tax- exempt status of the Bonds. 8. Unscheduled draws on the Debt Service Reserve Fund or other debt service reserves reflecting financial difficulties. -5- 9. Unscheduled draws on the Bond Insurance Policy or other credit enhancements reflecting financial difficulties. 10. Substitution of credit or liquidity providers, or their failure to perform. 11. Release, substitution or sale of property securing repayment of the Bonds. (b) The Trustee shall, within one (1) Business Day of obtaining actual knowledge of the occurrence of any of the Listed Events, contact the Authority and the Disclosure Representative, inform such person of the event, and request that the applicable Obligated Person promptly notify the Trustee in writing whether or not to report the event pursuant to subsection (d). (c) Whenever the Authority obtains knowledge of the occurrence of a Listed Event, whether because of a notice from the Trustee pursuant to subsection (b) or otherwise, the Authority shall as soon as possible determine if such event would be material under applicable federal securities laws. (i) If the Authority has determined that knowledge of the occurrence of a Listed Event would be material under applicable federal securities laws, the Authority shall promptly notify the Trustee in writing. Such notice shall instruct the Trustee to report the occurrence pursuant to subsection (d). (ii) If in response to a request under subsection (b), the Authority determines that the Listed Event would not be material under applicable federal securities laws, the Authority shall so notify the Trustee in writing and instruct the Trustee not to report the occurrence pursuant to subsection (d). (d) If the Trustee has been instructed by the Authority to report the occurrence of a Listed Event, the Trustee shall file a notice of such occurrence with the Municipal Securities Rulemaking Board and with the Repositories. Notwithstanding the foregoing: (i) notice of the occurrence of a Listed Event described in subsections (a)(1), (4) or (5) shall be given by the Trustee unless the Authority gives the Trustee affirmative instructions not to disclose such occurrence; and -6- (ii) notice of Listed Events described in subsections (a) (4) and (5) need not be given under this subsection any earlier than the notice (if any) of the underlying event is given to Holders of affected Bonds pursuant to the Indenture. SECTION 6. Termination of Reporting Obligation. The obligations of the Obligated Persons under this Agreement shall terminate upon the legal defeasance, prior redemption or payment in full of all of the Bonds. If such termination occurs prior to the final maturity of the Bonds, the Authority shall give notice of such termination in the same manner as for a Listed Event under Section 5(d). SECTION 7. DisseminatiQn Agent. The Authority may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out the obligations under this Disclosure Agreement, and may discharge any such Dissemination Agent, with or without appointing a successor Dissemination Agent. The Dissemination Agent shall not be responsible in any manner for the extent of any notice or report prepared by an Obligated Person pursuant to this Agreement. If at any time there is no other designated Dissemination Agent, the Trustee shall be the Dissemination Agent. The initial Dissemination Agent shall be the Trustee. The Authority shall notify the other Obligated Persons of the appointment or discharge of any Dissemination Agent. SECTION 8. Amendment; Waiver. Notwithstanding any other provision of this Agreement, the Obligated Persons and the Trustee may amend this Agreement (and the Trustee shall agree to any amendment so requested by the Authority), and any provision of this Agreement may be waived; provided that the following conditions are satisfied: (a) If the amendment or waiver relates to the provisions of Section 3(a), 4 or 5(a), it may only be made in connection with a change in circumstances that arises from a change in legal requirements, change in law, or change in the entity, nature or status of an Obligated Person with respect to the Bonds, or the type of business conducted; and (b) The amendment or waiver either (i) is approved by the Holders of the Bonds in the same manner as provided for in the Indenture or amendments to the Indenture with the consent of the Bondholders, or (ii) does not, in the opinion of nationally recognized bond counsel, materially impair the interests of the Bondholders. -7- In the event of any amendment or waiver of a provision of this Agreement, the Authority shall describe such amendment or waiver in its next Annual Report, and shall include, as applicable, a narrative explanation of the reason for the amendment or waiver and its impact on the type (or, in the case of a change of accounting principles, on the presentation) of operating data or financial information being provided by the applicable Obligated Person. In addition, if the amendment relates to the accounting principles to be followed in preparing the financial statements, (i) notice of such change shall be given in the same manner as for a Listed Event under Section 5(d), and (ii) the Annual Report for the year in which the change is made shall present a comparison in narrative form and also, if feasible, in quantitative form between the financial statements prepared on the basis of the new accounting principles and those prepared on the basis of the former accounting principles. SECTION 9. Additional Information. Nothing in this Agreement shall be deemed to prevent an Obligated Person from disseminating any other information, using the means of dissemination set forth in this Agreement or any other means of communication, or including any other information in any Annual Report or notice of occurrence of a Listed Event, in addition to that which is required by this Agreement. If an Obligated Person chooses to include any information in any Annual Report or notice of occurrence of a Listed Event in addition to that which is specifically required by this Agreement, such Obligated Person shall have no obligation under this Agreement to update such information or include it in any future Annual Report or notice of occurrence of a Listed Event. SECTION 10. Default. In the event of a failure of any Obligated Person or the Trustee to comply with any provision of this Agreement, the Trustee may (and, at the request of the Participating Underwriter or the Holders of at least twenty-five percent (25%) in aggregate principal amount of Outstanding Bonds, shall), or any Bondholder may take such actions as may be necessary and appropriate, including seeking mandamus or specific performance by court order, to cause the Obligated Person or Trustee, as the case may be, to comply with its obligations under this Agreement. A default under this Agreement shall not be deemed an Event of Default under the Indenture, and the sole remedy under this Agreement in the event of any failure of an Obligated Person or the Trustee to comply with this Agreement shall be an action to compel performance. SECTION 11. Duties. Immunities and Liabilities of Trusted .and Dissemination Agent. Article XII of the Indenture is hereby -8- made applicable to this Agreement as if this Agreement were (solely for this purpose) contained in the Indenture. The Dissemination Agent (if other than the Trustee or the Trustee in its capacity as Dissemination Agent) shall have only such duties as are specifically set forth in this Agreement. SECTION 12. Notices. Any notices or communications to or among any of the parties to this Disclosure Agreement may be given as follows: To the Authority: Riverside Regional Jail Authority Post Office Box 1041 100 River Road Hopewell, Virginia 23860 Telephone: (804) 524-6600 Facsimile: (804) 524-0059 To Charles City County: To Chesterfield County: To City of Colonial Heights: To City of Hopewell: To City of Petersburg: Charles City County Post Office Box 128 10900 Courthouse Road Charles City, Virginia 23030 Telephone: (804) 829-9201 Facsimile: (804) 829-5819 Chesterfield County Post Office Box 40 9901 Lori Road Chesterfield, Virginia 23832 Telephone: (804) 748-1000 Facsimile: (804) 796-1753 City of Colonial Heights Post Office Box 3401 1507 Boulevard Colonial Heights, Virginia Telephone: (804) 520-9265 Facsimile: (804) 520-9338 23834 City of Hopewell 300 North Main Street Hopewell, Virginia 23860 Telephone: (804) 541-2248 Facsimile: (804) 541-2248 City of Petersburg City Hall 135 North Main Street Petersburg, Virginia 23803 Telephone: (804) 733-2301 Facsimile: (804) 732-5212 To Prince George County: Prince George County Post Office Box 68 6400 Courthouse Road Prince George, Virginia 23875 Telephone: (804) 733-2600 Facsimile: (804) 733-2602 To Surry County: Surry County Post Office Box 65 45 School Street Surry, Virginia 23883 Telephone: (757) 294-5271 Facsimile: (757) 294-5204 To Trustee: The Bank of New York 101 Barclay Street, 21W New York, New York 10286 Telephone: (212) 815-5362 Facsimile: (212) 815-7185 SECTION 13. Beneficiaries. This Agreement shall inure solely to the benefit of the Obligated Persons, the Trustee, the Dissemination Agent, the Participating Underwriter and Holders from time to time of the Bonds, and shall create no rights in any other person or entity. SECTION 14. Counterparts. This Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. -10 - SECTION 15. Governing L~w. This.Agreement shall be governed by and construed in accordance with Virginia law. RIVERSIDE REGIONAL JAIL AUTHORITY By: Name: Title: COUNTY OF CHARLES CITY, VIRGINIA By: Name: Title: COUNTY OF CHESTERFIELD, VIRGINIA By: Name: Title: CITY OF COLONIAL HEIGHTS, VIRGINIA By: Name: Title: CITY OF HOPEWELL, VIRGINIA By: Name: Title: -11- CITY OF PETERSBURG, VIRGINIA By: Name: Title: COUNTY OF PRINCE GEORGE, VIRGINIA By: Name: Title: COUNTY OF SURRY, VIRGINIA By: Name: Title: THE BANK OF NEW YORK, as Trustee and Dissemination Agent By: Name: Title: -12- EXHIBIT A TO CONTINUING DISCLOSURE AGREEMENT NOTICE TO REPOSITORIES OF FAILURE TO FILE ANNUAL REPORT Name of Authority: RIVERSIDE REGIONAL JAIL AUTHORITY Name of Bond Issue: $ REVENUE BONDS, SERIES 1998 Date of Issuance: , 1998 Name of Obligated Person for Whom this Notice is Given: REGIONAL JAIL FACILITY REFUNDING CUSIP Number: NOTICE IS HEREBY GIVEN that the Obligated Person named above has not provided an Annual Report with respect to the above-named Obligations as required by Section 3 of the Continuing Disclosure Agreement dated as of , 1998 executed and delivered by the Authority named above, the County of Charles City, Virginia, the County of Chesterfield, Virginia, the City of Colonial Heights, Virginia, the City of Hopewell, Virginia, the City of Petersburg, Virginia, the County of Prince George, Virginia, the County of Surry, Virginia and The Bank of New York, as Trustee and Dissemination Agent. [The Authority anticipates that the Annual Report will be filed by the Obligated Person by .] Dated: , as Trustee and on behalf of the Authority CC: Authority Obligated Person Dissemination Agent (if not the Trustee) -13 - EXHIBIT B TO CONTINUING DISCLOSURE AGREEMENT LIST OF NRMSIRs AS OF THE DATE OF THIS AGREEMENT On the date of this Agreement, the following NRMSIRs approved by the Securities and Exchange Commission: Bloomberg Municipal Repositories P.O. Box 840 Princeton, New Jersey 08542-0840 Phone: (609) 279-3200 Fax: (609) 279-5962 E-Mail: munis@bloomberg.com Thompson NRMSIR Attn: Municipal Disclosure 395 Hudson Street - Third Floor New York, New York 10014 Phone: (212) 807-5001 or (800) 689-8466 Fax: (212) 989-2078 E-Mail: Disclosure@muller.com DPC Data, Inc. One Executive Drive Fort Lee, New Jersey 07024 Phone: (201) 346-0701 Fax: (201) 947-0107 E-Mail: NRMSIR@dpcdata.com Kenny Information Systems, Inc. Attn: Kenny Repository Service 65 Broadway - 16th Floor New York, New York 10006 Phone: (212) 770-4595 Fax: (212) 797-7994 W:\RRJ98\RRJ3102.CDA -14- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 8.A. 11. Subject: Transfer of Funds to Construct Permanent Cul-de-sac on River Hills Drive County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $7,000 from the completed Spruce Avenue Rural Addition Project Account to construct a permanent cul-de-sac on River Hills Drive. Summary of information: Residents in James River West Subdivision have asked Mr. Barber to close River Hills Drive to preclude the possibility of its extension to the adjoining property in the future. At the time James River West Subdivision was recorded, the River Hills Drive right-of-way was stubbed to the adjacent property to the west to serve future development. A temporary cul-de-sac was installed at the end of River Hills Drive. To make River Hills Drive a permanent cul-de-sac, approximately 100 feet at the western end of the subdivision must be vacated and a new turnaround constructed. A separate agenda item will be presented to the Board on December 16, 1998 for consideration of vacation of the road. The Virginia Department of Transportation (VDOT) has agreed to construct the cul-de-sac for $7,000. Recommendation: If the Board wishes to cul-de-sac River Hills Drive, $7,000 should be transferred from the completed Spruce Avenue Rural Addition Project Account. District: Midlothian Preparer: ~/]~f~ Title: .~ McCracken gen 367 Attachments: Yes ~-~ No Director of Transportation PROPOSED CUL-DE-SAC CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of ! Meeting Date: November 12, 1998 Item Number: 8.A. 12. Subject: Transfer of $3,000 from Midlothian District Three Cent Road Funds to the School Board for Landscaping, Irrigation System and Grading of the Front Entrance at James River High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $3,000 in Midlothian District Three Cent Road Funds to the School Board for landscaping, irrigation system and grading of the front entrance at James River High School. Summary of Information: Mr. Barber has requested the Board to transfer $3,000 from the Midlothian District Three Cent Road Fund to the School Board to be used for landscaping, installation of an irrigation system, and grading of the entrance at James River High School. Although this request originally came from the James River High School PTSA, the County is not legally permitted to make donations to FrSA organizations under Virginia law~ However, the County is legally authorized to appropriate funds to the School Board to make capital improvements to County property. The work to be performed at the front entrance to the school was not part of the original construction contract to build the high school. The balance in the Midlothian Three Cent Road Fund account is $35,639; use of $3,000 will leave an available balance of $32,639. Preparer: ~~/~~- ~/~'~3 Title= Rebecca T. Dickson Attachments: l Yes [] No Director, Budget and Management 0407:42653.1 THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? James River High School If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Public School What is the amount of funding you are seeking? 3000 + Describe in detail the funding request and how themoney, if approved, will be spent. Landscaping/irrigation system/ grading of front entrance to school to complete site development work left unfinished by original contractor. Is any County Department involved in the project, event or program for which you are seeking funds? Parks and Recreation if this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 040';:23380.1 School student activities account/ (PTsA - minimal) l GO Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes .,~ No Yes x~ No What is the address of the applicant making this funding request? 3700 James River Road Midlothian~ Va. 23113 What is the telephone number, fax number, e-mail address of the applicant? Tel: 378-2420 Fax 379-2695 ~titus@chestcrfield.k12.va.u$ Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the ization. Title (if signing on behalf of an organization) Printed Name 0407:233~0. l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12,1998 Item Number: .9~.l~. Subject: Request Permission to Make Drainage Improvements on County Property County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Savage & Lennon, Inc. permission to make drainage improvements on County Property; subject to the execution of a license agreement. Summary of Information: Savage & Lennon, Inc. has requested permission to make drainage improvements on County property for the development of Harrowgate Place, Section 1. This request has been reviewed by staff and approval is recommended. District: Bermuda ~ohn W. Harmon Attachments: YesI INo Title: RiGht of Way Manager ii: ...... ~. ~t1~~ -- COU '~T~Y OF CHESTERFIELD ~ /~ ....... (.,'UU(,~:.,'qJ~\ ~;,j~AI~ / ~ O ~..2744 PG 799 ~'/ / ~ .~ ....... ?" - ''~ ", . _/ ~850 CO'AR TRAIL RD/KO ~ ~ ............. ~ ~ ....... (VAR/ABLE ~D~xR~~~ PIN 79~597Z7 /,~ ~ '" ~ ~.. ............. EX.~ ~OT ~ X "', / ~e~// XV".. .............. ¢OUN~ ~ CriES P B 10~~R~mrPGS 10-12 ~ 6 ' ' ' ~' ' ES~RFIELD ,ooo ~3~8'37"W i1 ' II ~ // / ~ ~SE~T VARIABLE ~D~ " DRAINAGE ES~'[ PROPOSED ?OWGA TE PLACE 'CTION 1 --._ .--._._:.:;>-- .~.~ LINE TABLE LINE LENGTH BEARING L1 11.08' S091~6'49"E L2 79.17' N25'OS'37"W 100 SAVAGE & LENNON INC. D. B. ,3223 PG. 821 15800 SANDWAVE RD. PIN: 79363,38815 ZONED: R- 7 PLAT SHOWING A VARIABLE WIDTH DRAINAGE EASEMENT ACROSS THE PROPERTIES OF COUNTY OF CHESTERFIELD TAX I.D. NO. '$: 7936350024 & 7936359737 BERMUDA DISTRICT * CHESTERFIELD COUNTY, VIRGINIA 0 5O lO0 SCALE: 1'=100' ENGINEERS * ARCHITECTS * SURVEYORS CORPORATE HEADQUARTERS 711 N. COURTHOUSE ROAD RICHMOND, VIRGINIA 232.36-4099' -TELEPHONE: (804) 794-3500 FAX: (804) 794-7639- DA TE: 9//9/98 SCALE: 1"= 100' DRAWN BY: A.M.H. CHECKED BY: ~.//~./J_.. CALC. CHK.: A,M,H. JOB NO.: 64489- 70 ESMTS. DWG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date: November 12, 1998 Item Number: Subject: Approval of a Right of Entry for the 1-895 Project County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a right of entry for the 1-895 Project. Summary_ of Information: Staff recommends that the Board of Supervisors' authorize the County Administrator to execute a right of entry for the construction of the 1-895 Project. On October 14, 1998 the Board approved a right of entry to cover relocation of Virginia Power and Bell Atlantic facilities and grading for the construction of the required retaining wall. Since that time the plans for construction on County property have been finalized; however it will take several months for appraisals to be completed and the right of way conveyed. This right of entry will allow construction to proceed on schedule. Approval is recommended. District: Dale Prepare~ ~ohn W. Harmon ~--~ Yes Title: Riqht of Way Manaqer Attach_merits: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Su~ect: Status of General Fund Balance, District Road and Street Light Reserve for Funds, Lease Item Number: 10.B. Future Capital Projects, Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: __~ Attachments: Yes [No Title: County Administrator CHESTERFIELD COUNTY GENERAL FUND BALANCE November 5, 1998 BOARD MEETING DATE 07/01/98 10/28/98 10/28/98 10/28/98 10/28/98 DESCRIPTION FY99 Actual Beginning Fund Balance Designation of FY98 expenditure savings to address County Unified Pay Plan in future years Reappropriation of FY98 expenditure savings to the Fire Department for use in FY99 Designate net school FY98 expenditure savings for school uses Consider reappropriation of FY98 County expenditure savings for Unified Pay Plan in FY99 AMOUNT (1,885,893) (141,300) (2,092,918) (700,000) BALANCE $33,760,968 $31,875,075 $31,733,775 $29,640,857 $28,940,857 Board Meeting Date CHESTERFIELD COUNTY ~'" REo£RVE FOR FUTURE CAPITAL PRO~, .CTS TRADITIONALLY FUNDED BY DEBT November 5, 1998 Description Amount FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998 4/8/98 FY99 Budgeted Addition 8,150,000 4/8/98 FY99 Capital Projects (5,918,800) 6/24/98 Transfer for Clover Hill Sports Complex, Phase II acceleration of soccer fields, baseball fields, and parking (460,000) 7/29/98 File tracking system in Clerk of Circuit Court's office (50,000) 8/20/98 Designation for potential reduction in grant funds for the Henricus Land purchase (230,000) 10/14/98 Transfer for construction of Phase II of Public Safety Training Center at Enon (7o,o00) 10/28/98 Transfer funds for County match of DCJS grant for Criminal History Record System Improvement to provide video arraignment capabilities. (contingent upon grant approval) (74,977) Balance 8,411,790 2,492,990 2,032,990 1,982,990 1,752,990 1,682,990 1,608,013 Prepared by Accounting Department October 31, 1998 Date Began 12/88 '12/93 09/96 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED AND EXECUTED Original Date Amount Ends Airport State Police Hangar Additions $128,800 County Warehouse 331,200 Total 460,000 Real Property Lease/ Purchase School Technical Center Printing Press 12/00 Outstanding Balance 10/31/98 $ 36,693 94,351 131,044 17,510,000 12/01 8,095,000 80,649 11/99 25,223 TOTAL APPROVED AND EXECUTED $18,050,649 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 * Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: ll. Subject: EXECUTIVE SESSION County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Executive session pursuant to § 2.1-344(A)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding legal issues relating to David R. Cosby, et al, v, Board of Supervisors. Preparer: ~ ~ Title: County Attorney Steven L. Micas 1914(00):42564.2 Attachments: [] Yes · No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 15. Subject: Recognizing Andrew Wayne Moore, Timothy M. Tarantino, Sean Patrick McBrearty, Ryan Christopher Kahl, and Pratik Prasai, all with Troop 877, sponsored by Chester Presbyterian Church; Mr. Carlos Montejano, III, Troop 183, sponsored by Saint Ann's Catholic Church; and Thomas Anderson Welton, Troop 874, sponsored by Saint Luke's United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Moore, Mr. Tarantino, Mr. McBrearty, Mr. Kahl, and Mr. Prasai, all of Troop 877; Mr. Montejano, III, Troop 183; and Mr. Welton, Troop 874 upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Matoaca District Timothy Tarantino Parents: Buck & Theresa Dale District Andrew Moore Parents: Wayne & Robin Bermuda District Sean McBrearty Parents: Sean & Marie Thomas A. "Andy" Welton Parents: Dean & Lesa Ryan Kahl Parents: Beth & Ron Pratik Prasai Parents: Ram & Manju Preparer: Tammy D. Haskins Title: Carlos Montejano, III Parents: Carlos & Dawn Clerk to the Board Attachments: Yes ']No RECOGNIZING MR. ANDREW WAYNE MOORE UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Andrew Wayne Moore, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Andrew is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Andrew Wayne Moore and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. TIMOTHY M. TARANTINO UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Timothy M. Tarantino, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Timothy is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Timothy M. Tarantino and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. SEAN PATRICK MCBREARTY UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Sean Patrick McBrearty, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Sean is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Sean Patrick McBrearty and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. RYAN CHRISTOPHER KAHL UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Ryan Christopher Kahl, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Ryan is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Ryan Christopher Kahl and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. PRATIK PRASAI UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. P~ra~-i-~ P~asai, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Pratik is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Pratik Prasai and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. CARLOS MONTEJANO, III UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Carlos Montejano, III, Troop 183, sponsored by Saint Ann's Catholic Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Carlos is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Carlos Montejano, III and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. THOMAS ANDERSON WELTON UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Thomas Anderson Welton, Troop 874, sponsored by Saint Luke's United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Andy is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Thomas Anderson Welton and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meeting Date: November 12, 1998 Item Number: 17.,A. Subject: Public Hearing te Censider Amendments te § 6-9 ef the Chesterfield Ceunty Cede Eliminating the Need fer a Zening C~-rtificate Prier te the Issuance efa Business License County Administrator: ~ Board Action Requested: Adopt ordinance amendment to § 6-9 of the County Code. $1~mmary of Information: This date has been set as a public hearing to consider a request that the Board revise § 6-9 of the Chesterfield County Code to eliminate the requirement that a zoning certificate be obtained by a taxpayer prior to the Commissioner issuing the taxpayer a business license. The current requirement is unnecessarily time consuming for the taxpayer who must walk back and forth between the Commissioner's office and the Planning Department. A team from the Commissioner of Revenue's office and Planning Department reviewed the current process to identify options that would be more customer friendly while helping to maintain compliance with the zoning ordinances. Staff plans to implement an administrative process for business license applications to ensure that businesses are aware of requirements for proper zoning. Eliminating the Code requirement will improve the process for issuing business licenses and improve the efficiency of the administration of the business license and the Planning Department's review of the zoning status of business license applicants. Preparer: ~4FI.~ _ ... J,J,J~mes J. L. St~gmaier Att ' b" acluncnts: ~ Yes [] No Title: Deputy County Administrator 0607:42745.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 6-9 RELATING TO BUSINESS LICENSES BE IT ORDAINED by the Board of Supervisors of Chesterfield County. (1) That Section 6-9 of the Code of the Count_ q£ Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 6-9. Duty of license applicant to ascertain if location properly zoned and use permit issued Every person applying for a business license shall, ~-~' ........ '-: ....... ' ...... ':--'~'-- O[IUl~ ltlOi~lll~ 3Ubll ~,p~JII~'e~LIUII,ensure that the location for the business is properly zoned for its intended use by such business. ~ 1 (2) That this ordinance shall become effective immediately. 0718:25331.1 P. O. Box An Affiliate of Media General Richmond, Virgginia (804) 64 -6090 Advertising Affidavit (This is not a bill, please pay from invoice)E, CHESTERFI ELD CO. BO, SUPV ; ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832! 220806 11/05/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 29 261 ;58 Richmond Newspapers, Inc, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of RiChmond, State of Virginia, on the following dates: 10/29/98 11/05/98 The first insertion being given .... 10/29/98 Sworn to and subscribed before me this _J~_:~.%¢ ~ otary PUblic StatUe o'~ V~rginia Notary City of Richmond My CommiSsion expires 03/31/0 ~ Superviso~ THIS IS NOT A BILL, PLEASE PAY FROM INVOICE, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: November 12, 1998 Item Number: 17. B. Subject: Public Heating regarding a Sul~l/visien ~rdinance Amendment Relative te the ~efmiti~a .f Frontage and Subdivision Ceunty Administrater's Comments: County_ Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors adopt the attached Subdivision Ordinance Amendment relative to the definition of frontage and subdivision. Summary. of information: The Planning Commission recommends that the Subdivision Ordinance be amended to revise the current definitions for frontage and subdivision and clarify types of judiciary ordered partitions that are exempted from the subdivision requirements, as shown in the attached Subdivision Ordinance Amendment. The ordinance currently allows large lot "subdivision" type developments in the Agricultural zoning district that are exempt from the standards of the subdivision ordinance. These projects are not required to make improvements to rural roads. They allow multiple lots to share one (1) common private driveway and create confusion for public safety personnel during emergencies. See attached maps to see how the current ordinance provisions allow "gerrymandered lots." Preparer: ~homas E. Jacobson(_,// ' Title: Director of Planning NOVI298.1 Attachments: Yes [~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: November 12, 1998 Item Number: Summary_ of Information: (Continued) The Planning Commission and staff recommend adoption of the attached ordinance amendment which would clarify the definition of frontage, permit a maximum of two (2) lots created under the subdivision exemption to share a single access, regulate the location of the private access and minimize the creation of odd-shaped ( flag ) lots. The definition also clarifies types of judiciary ordered partitions that were also exempted from the subdivision requirements. In most cases a parcel of land that is divided under the subdivision exemption will yield fewer lots as the result of this amendment. Divisions for sale or gift to immediate family members will be unaffected by the amendment. 101 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY MENDENG AND REENACTING SECTION 17-2 RELATING TO THE DEFINITIONS OF FRONTAGE AND SUBDMSION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-2 of the Code of the County of Chesterfielcl, 1997, as amended, are amended and reenacted to read as follows: Sec. 17-2 Definitions. In the construction of this chapter, the definitions contained in this section shall be observed and applied, except when the context clearly indicates otherwise: 000 Frontage: The continuous length of the property line of any lot, tots, parcel or tract of land measured along a sin~e public street, road or highway against which the land abuts. OOO Subdivision: The division of any parcel of land for residential use, into two or more lots any one of which is less than five acres, or which has road frontage on which its access is located of less than 300 feet or 250 feet ifa_n strafed access shared by no more than two lots or parcels is used, o_r which does not maintain a width of 300 feet, or 250 feet if an access shared by no more !h.a.n two lots or parcels is used, for a depth of 1000 feet or that necessary, to create a 5 acre parcel, for the purpose, either immediate or future, of transfer of ownership or development for residential use including condominium development. ~,,,,,~,.,.'-':-:-~ .... ,,~' ,,~'-- j ~,~'-- the p-a~ose of_Ggranting or extinguishing ¢x~iiigdi$,~iieii~ of easements, and divisions of land not directed at the cre-4tfion of lots or parcels for sale resulting from augmented estates, creditor/mechanics' lien suits. condemnations. ....... assimaments, involuntary vartitions. Judicial sales_ ~o~,,,~-~,,~l-,,,,. ~,~ ,~[,~., ~-.~ ,~.~,...~ ,.,~ lien priorities-property of-liem, plats of nfirm ti d ir~ ' '--' o, ,,,[~ ,, p,~,,~,, ,~,, ,ale, shall not be considered as an act of subdivision, as lone as such division is not done for the puLpose of circumventing ~hi.q chapter. The term "subdivision" shall not include a single division of land into parcels where such division is for the purpose of a sale or gilt to a member of the immediate family of the property owner including a partition of property owned by immediate family members. Only one such division shall be allowed per family member and shall not be for the purpose of circumventing this chapter. For the purpose of this subsection, a member of the immediate family shall be defined as any 1014:23210.1 1 person who is a natural or legally defined offspring, spouse, sibling, grandchild, grandparent or parent of the owner. With respect to family subdivision ali applicable requirements of the zoning ordinance shall be met and the proposed ~ parcel shall conform to the design standards set forth in this chapter. (2) That this ordinance shall become effective immediately upon adoption. 1014:23210.1 2 II I! # # P. O. Box 8~33 An Affiliate of Media General Richmond, Virginia ~293~-G001; (804) 649-8~0 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 220806 lZ/05/98 11/05/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 34 306.68 Richmond Newspapers, Inc. Publisher of THE RICHMOND TiMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, ~nc., in the City of Richmond, State of Virginia, on the following dates: 10/29/98 TH/U /98 11/05/98 The first insertion being given SW°~n to and subscribed before me this ._ Notary PUblic a Notary Public City of Richmond My CommiSSi°n expires 03/31/0 10/29/98 Su THIS iS NOT A BILL, PLEASE PAY FROM INVOICE, THANK YOU P. O. Box 8~@ An Affiliate of Media General Richmond, Virginia (804) 649 60D0 Advertising Affidavit (This is not a bill, please pay from invoice~,, CHESTERFIELD CO. BO, SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P OBOX 40 CHESTERFIELD VA 220806 z~/05/98 11/05/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 34 306;68 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was publ)Shed by RiChmOnd Newspapers, )nc., in the City of RiChmOnd, State o¢ Virginia, on the following dates: 10/29/98 TH/U /98 11/05/98 The fkst nsert on being given SWorn to and Subscribed before me this _~LL.~R ~/ta~e ot v,rgm~a City of Richmond My CommisSion expires 03/3 10/29/98 Supervisor THiS IS NOT A BILL, PLEASE PAY FROM iNVOiCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Bate: Nevember 12, 1998 Item Number: 17 .C. Subject: · u~lic Hearin~ to Consider Ap~r®~riation ~f $70~,000 in FY98 Unspent A~ro~riati~ns to A~ress th~ Unifie~ ~ay ~l~n County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to consider the appropriation of $700,080 in FY98 unspent appropriations, and approve the transfer of up to $4%0,~00 from Non-Departmental appropriations f~r the Unifie~ ~ay Plan in FY99 Summary of Inf®rmati®n: This daEe and Lime have oeen scheduleG to hold a puOlic ~earing to consider the appropriation of $700,0%0 ~rom Fund Balance to address the FY99 cost of the Unified Pay Plan. The amount of $700,000 represents a portion of unspent appropriations from FY98. The FY99 estimated cost for the April, 1999 $100 adjustment based on years of service is $1.1 million. This $700,000 appropriation, combined with the $400,~%0 currently appropriated in the FY99 Budget, will be used to address the cost of the plan. Cost of th~ Unifie~ Fay ~lay in FY2000 will be addressed during the FY2000 budget ~r.cess. Preparer: L -- itle: Director of Budget & Management Rebecca T. Dickson Attachments: ~-~ Yes No P. O. Box 8~3@~'~ ,~ An Affiliate of Media General Richmond, Virginia ~2§~,'--~001 (804) 649-8090 : ;~ ; :,~ Advertising Affidavit (This is not a bi~, please pay from invoice~ CHESTERFIELD CO. BO. SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS p 0 BOX 0 CHESTERFI ELD VA 220806 11/05/98 11/05/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 18 Richmond NewspaPers, inc. Publisher of THE RICHMOND TIMES-DiSPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published bY RichmOnd Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 11/05/9s HERE The first insertion being given .... 11/05/98 Supervisor( Sworn to and subscribed before me this Stat~ o~' Vir;inia Notary Public City of Richmond My Commission expires 03/;31/01 THiS IS NOT A BILL, PLEASE PAY FROM INVOICE, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: November 12, 1998 Item Number: 19. Su~ect: Adjournment and Notice of Supervisors of Next Scheduled Meeting of the Board County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on November 24, 1998 at 4:00 p.m. Preparer: ~' / ~ ~'}'~- ~/~ Title: Tammy D. Haskins Attachments: ]Yes No Clerk to the Board