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12/16/98 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 2.^. Subject: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Virgil Hazelett, Henrico County Manager, will be present at the meeting to present the County with the Virginia Blood Service Plaque for 1998. Preparer: Title: Attachments: D. Haskins ['--'~ Yes No Clerk to the Board 001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Date: December 16, 1998 Item Number: 2.B. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Government Finance Officers Association of the United States and Canada (GFOA), a national organization, each year recognizes budgets which meet certain rigorous standards. The GFOA has awarded Chesterfield the Distinguished Budget Presentation Award for the fiscal year beginning July 1, 1998. This is the fifteenth (15th) consecutive year that Chesterfield has won this award. This is the highest form of recognition in governmental budgeting. In order to receive the award, a government must produce a document that meets certain criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. In addition to receiving the award, Chesterfield's budget document received a unanimous rating of "Outstanding" as a policy document. Staff appreciates the support and leadership of the Board and will continue to improve the quality and effectiveness of the County's financial plan. Preparer: ~-~,~' ~ /-'~! '(..~~ Title: Rebecca T. Dickson Director, BudRet and Manaqement Attachments: Yes Z 00~ CHESTERFIELD COUNI' -- BOARD OF SUPERVISORS AGENDA December 16, 1995 Item Number: Meeting Date: Page Subject: County Administrator' s Co_mments County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Richard Nunnallv, Extension A~ent an~ Linda ~rice, Emergency ~ervices will update the Board on drought related issues. Attachments: Yes ~--~ No Title: Extension Agent ooa Tech Cooperative Extension TO: Chesterfield County Board of Supervisors FROM: Richard Nunnally EXTENSION AGENT DATE: December 16, 1998 IMPACT OF 1998 WEATHER ON CROPS The weather during 1998 was quite unusual. Average rainfall from January through May was quite high. In fact, the 1995-97 "average" rainfall for those five months is approximately 17.1 inches. During those months of 1998 our total rainfall was approximately 30.9. The positive effect of"plenty" of rain was offset by problems with harvesting spring crops. Wet fields delayed the planting of corn and the harvesting of small grains. Good hay growth was difficuk to cure because of the frequent rains, and strawberries were subject to fungus problems because of the excess moisture during their harvest period. Unfortunately, this wet spring was followed by an extremely dry summer. The three year "average" rainfall for the months June through October is approximately 22.8 inches. This year's total for those months was approximately 8.4 inches. The months of July and August actually registered a total of 1.9 inches of rainfall. Obviously these are critical months for crop production. The impact of this drought on crops produced was serious. Hay production was non existent after the early spring cutting. Estimates of the reduction of hay produced this season range from 60% to 70%. Due to the wet spring very little corn was planted and most of that produced very little grain due to the lack. of rain during the summer. Soybean yields varied depending on the location in the county. Many fields were hardly worth the cost of harvesting while a few produced 15 to 20 bushels per acre. While most vegetable crops and tobacco are produced with irrigation, farm ponds were drained quickly because of the high demand for irrigation and their inability to replace used water. Mature Christmas trees seemed to survive the drought, but new plantings (less than two years old) have had very poor survival. While individual farmers have had serious losses, the total estimated loss for the county was not as large as our neighboring counties such as Amelia. The Farm Services Agency Committee (FSA) has applied to the Governor for disaster status for Amelia. If approved, farmers in all counties adjacent to Amelia will be eligible for low interest loans. 004 Land-Grant Universities--The Commonwealth Is Our Campus Extension is a joint program of Virginia Tech, Virginia State University, the U.S. Department of Agriculture, and state and local governments. Virginia Cooperative Extension programs and employment are open to all regard ess of race, color, religion, sex age, veteran status, national origin, disnbility, or political affiliation. An equa opportunity/affirmative action employer. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: December 16, 1998 Item Number: 5.A. Subject: Resolution Recognizing A. V. "Buck" Maddra Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, A. V. ~Buck" Maddra will retire from the Chesterfield County Police Department on January 1, 1999; and WHEREAS, A. V. ~Buck" Maddra has provided 34 years of quality service to the citizens of Chesterfield County; and Preparer: Lt. Colonel' Dennis G. McDonald Attachments: [Yes No Title: Deputy Chief of Police O05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) WHEREAS, A. V. ~Buck' Maddra has faithfully served the County in the capacity of Dispatcher, Patrol Officer, Investigator, Sergeant, Lieutenant, Captain, and Major; and WHEREAS, A. V. ~Buck" Maddra, was named Police Officer of the Year for 1971-1972; and WHEREAS, A. V. ~Buck' Maddra started and commanded the first SWAT Team in the Chesterfield Police Department; and WHEREAS, A. V. ~Buck" Maddra started the first Street Crimes Unit of the Chesterfield Police Department, which is now known as the Anti Crime Task Force; and WHEREAS, A. V. ~Buck" Maddra started a Drug Dog program in the Chesterfield Police Department; and WHEREAS, A. V ~Buck" Maddra, through keen investigative skills, uncovered a murder for hire plot against a former Commonwealth Attorney; and WHEREAS, A. V. ~Buck' Maddra is a 1991 graduate of the National FBI Academy; and WHEREAS, A. V. ~Buck" Maddra started a cooperative program between Police and the Chesterfield Community Services Board to deal with children exposed to domestic violence; and WHEREAS, A. V. ~Buck" Maddra organized and implemented our Community Policing Programs around Chesterfield County; and WHEREAS, A. V. ~Buck" Maddra assisted the Commonwealth Attorney in setting up the first Multi-jurisdictional Grand Jury in the South End of the County; and O06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page3 of 3 Summary of Information: (Continued) WHEREAS, Chesterfield County and the Board of Supervisors will miss A. V. ~Buck" Maddra's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes A. V. ~Buck" Maddra, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to A. V. "Buck" Maddra, and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 1998 Item Number: 5.B. Subject: Resolution Recognizing John R. Bucka, Sr. Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, John R. Bucka, Sr. will retire from the Chesterfield County Police Department on January 1, 1999; and WHEREAS, John R. Bucka has provided 32 years of quality service to the citizens of Chesterfield County; and Preparer: ~/~/~/g'{/~Z~/~7/ Title: Deputy Chief of Police Lt. Colonel Dennis G. McDonald Attachments: Yes No i'~:' OO~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) WHEREAS, John R. Bucka has faithfully served the County in the capacity of Dispatcher, Firefighter, and Patrol Officer; and WHEREAS, John R. Bucka has served as a member of the Motorcycle Unit for Chesterfield County, providing escort duties, warrant and summons services, and traffic enforcement duties; and WHEREAS, John R. Bucka was instrumental in the development, training and mentoring to all members ofthe Motorcycle Unit. His extensive knowledge ofmotorcycle operations is recognized throughout the local area; and WHEREAS, John R. Bucka has various letters of commendation for his exemplary police work and devotion to his chosen profession of law enforcement; and WHEREAS, John R. Bucka has provided the Chesterfield County Police Department with many years of loyal and dedicated service, and WHEREAS, Chesterfield County and the Board of Supervisors will miss John R. Bucka's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes John R. Bucka, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolutionbe presented to John R. Bucka, and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 009 -'CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: December 16, 1998 Item Number: $ .A. Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations in the Dale and Matoaca Districts and reports on no cost installations that have been administratively approved. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a mai ority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: ~~¢ ,~,~_~~ 'Richard M.,M'd~lhsh,-~.E. Attachments: Yes ~-~ Title: Director, Environmental Engineering No '-CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 3 Summary. of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. DALE DISTRICT: Newbys Wood Trail, vicinity of 5210, Newbys Wood Subdivision Cost to install light: $ 556.02 Does not meet minimum criteria for intersection or vehicles per day Manuel Street and Thierry Street, Kings Forest Subdivision Cost to install light: $1,026.72 Does not meet minimum criterion for vehicles per day Dale District Streetlight Funds Requested Balance Forward Expenditure $22,928 $556 Effective Remaining Balance $22,372 $1,027 $21,345 MATOACA DISTRICT: Halls Run Road, dead end near Courthouse Road Cost to install light: $ 528.00 Does not meet minimum criteria for intersection or vehicles per day Matoaca District Streetlight Funds Requested Balance Forward Expenditure $35,415 $528 Effective Remaining Balance $34,887 CONTINUED NEXT PAGE # · 011 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) ADMINISTRATIVELY APPROVED STREETLIGHTS: The following streetlight requests have been administratively approved on the bases of qualified petitions and no costs associated with their installation: Dale District: Pineland Road and Ronson Road, existing pole Matoaca District: Clearpoint Road and Qualla Road, existing pole STREETLIGHT REQUEST Dale District Request Received: June 5, 1998 Estimate Received: November 23, 1998 Estimate Requested: June 6, 1998 Days Estimate Outstanding: 171 Cost to install light: $ 556.02 NAME OF REQUESTOR: Victor P. Marquez ADDRESS: 5210 Newbys Wood Trail Chesterfield, VA ~ REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Newbys Wood Trail, in the cul-de-sac, vicinity of 5210 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified, location not an intersection Not Qualified, less than 400 VPD Qualified Staff or Requestor Comments: Requestor states: "We are implementing a neighborhood watch. People have been known to park here late at night and the poice have been called to ask them to leave. A light would help to deter thought of crime or rowdiness. A private pond is nearby that people like to come and fish at evening without permission. Trash is being left behind." O1,3 Strew. Light Request Map December 1998 JACOBS RD Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 014 STREETLIGHT REQUEST Dale District Request Received: August 18, 1998 Estimate Received: November 24, 1998 Estimate Requested: August 21, 1998 Days Estimate Outstanding: 95 Cost to install light: $1,026.72 NAME OF REQUESTOR: Shirley Snead ADDRESS: 6625 Manuel Street Richmond, VA 23234 REQUESTED LOCATION IS THE INTERSECTION OF: Manuel Street and Thierry Street REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Qualified Not Qualified, less than 600 VPD Qualified Staff or Requestor Comments: Requestor states: "This is a school bus stop and a lot of traffic." Stre,. Light Request Map December 16, 1998 Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 01,6 STREETLIGHT REQUEST Matoaca District Request Received' July 29, 1994 Estimate Received: November 23, 1998 Estimate Requested: July 29, 1994 Days Estimate Outstanding: 1587 Cost to install light: $ 528,00 NAME OF REQUESTOR: Robed Hall ADDRESS: 9300 Halls Run Road Chesterfield, VA J'~ REQUESTED LOCATION IS THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Halls Run Road, at the dead end near Courthouse Road POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified Staff or Requestor Comments: Requestor notes that he is experiencing troble with unknown persons parking at this location in the late night/early morning hours and making noise, leaving trash and other debris, and wandering through his yard. Stree, Light Request Map December 1998 SA~BAR RD ,.,%ro%C)~ RD Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 018 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: December 16, 1998 Item Number: 8. B. Subject: Approval for Inclusion of Private Streetlights into the County Streetlight Program County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval for incorporating privately owned streetlights into the County Streetlight Program in the Clover Hill District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75 % of residents within 200 feet of the requested locatim and if at an intersection, a majority of those residents immediately adjacent to the intersection. · ' .~.M~Eifish, P.E' Attachments: ~ Yes CONTINUED NEXT PAGE Title: Director, Environmental Engineering No 019 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 3 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cos quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditun is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff wil so notify the requestor. A deferral will be brought before the Board again when specified CLOVER HILL DISTRICT: Include twenty three private streetlights into the County Streetlight Program. These streetlights are locater in the following locations in the Brandermill Community: Brandermill Parkway and Old Hundred Road Brandermill Parkway and Pebble Creek Road Brandermill Parkway and Nuttree Woods Drive Brandermill Parkway and Riverbirch Trace Road Brandermill Parkway and Walkers Ferry Road Brandermill Parkway and Barnes Spring Road Brandermill Parkway and Sterlings Bridge Road Brandermill Parkway and Genito Road North Beach Road and Shallowford Trace Foxchase Drive and Three Bridges Road Foxchase Drive and Overcreek Lane Brandermill Parkway and BrandermilI Parkway and Brandermill Parkway and Brandermill Parkway and Brandermill Parkway and Brandermill Parkway and Quail Hill Drive McTyres Cove Road Stoney Ridge Road Seven Oaks Road North Beach Road (North) North Beach Road (South) Brandermill Parkway and Sagewood Road North Beach Road and Shallowford Landing Road Foxchase Lane and Genito Road Genito Road and Sandyridge Parkway Nuttree Woods Drive and Overcreek Lane Nuttree Woods Drive where the Nuttree Woods Drive loops back on itself. These existing streetlights meet the minimum requirements of the County Streetlight Policy. All costs associated with the administrative transfer of the lights from private billing to County billing will be borne by the Brandermill Community Association. The effect of this transfer will be an increase to the County's electrical service charges of $4,501.56 per year ($16.51/light/month) based on the current contract between Virginia Power and Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page3 of 3 Meeting Date: December 13. 199~ Number Bud,qet and Mana.qement Comments: If the Board approves this request to include twenty-three private street lights from the Brandermill Community into the County's system, operati~g costs will increase an estimated S4,502 per year. For FY99, the cost incurred will be approximately $2,251 (January through June 30, 1999) which can be absorbed within the street light budget. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Mana,qement Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA December 16. 1998 Item Number: Page 1 ofl 8.C.1. Subject: Nomination/Appointment to Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Mr. Daniel requests that the Board nominate/reappoint Mr. Thomas M. "Mac" Deadmore, Dale District to the Chesterfield Community Services Board for a second three year term, effective January 1, 1999 through December 31, 2001. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board responsible for the provision of public mental health, mental retardation and substance abuse services. Mr. Thomas M. Deadmore, 3510 Monza Drive, Richmond VA 23234 has served one three year term as a member of the Chesterfield Community Services Board representing Dale Magisterial District with dedicated commitment and is eligible for reappointment. Mr. Deadmore has indicated his willingness to serve a second term, if so appointed. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subseqent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members presen~ are voted on in the order in which they are nominated. .~/~ ~'d¢~. Title: ExecutiveDirector, CommunityServicesBoard Burt II. owe, Attachments: Yes ~-] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: December 16, 1998 Item Number: Subject: Nomination/Appointment to the Personnel Appeals Board 8.C.2. County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint a new member to serve on the Personnel Appeals Board. Summary of Information' Mr. George L. Scruggs, Jr.'s term on the Personnel Appeals Board will expire December 31, 1998, and he will not be able to serve another term. Please see the attached memo regarding recommendation for an At Large appointment. ' ,.l(~U(~e~:ne r Attachments: Yes ~ No Title: Director, Human Resource Mgt. # 023 B~ARD OF SUPERVISORS RENNY BUSH HUMPHREY CHAIRMAN MATOACA DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHI^N DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: Honorable Members of the Board of Supervisors /aA Lane B. Ramsey, County Administrator ~~ DATE: December 8, 1998 SUBJECT: Nomination/Appointment to the Personnel Appeals Board Mr. George L. Scruggs, Jr.'s term on the Personnel Appeals Board will expire on December 31, 1998, and he will not be able to serve another term. Mr. Michael M. Shackleford has expressed interest in serving on the Personnel Appeals Board, and I am requesting that you consider his nomination/appointment. His resume is attached. KJG/jh Attachment 0;84 Providing a FIRST CHOICE community through excellence in public service. ~)IRGINI~ STRIE UNIVE%~i.T'¢-RDHISSION$ Nov 29,98 12:20 No.O01 P.02 3248 l.udgaic Road Chewier. Virginia 23831 MICllAEL M. SHACKLEFORI) Tek:phone: Work (804) 524-5695' I l ome (8~) 751-068 ! SKILL SUMMARY: I bring 28 years ol' ma.agement and leader'ship skills. Experien~d in re.torte and logistics management wi~h a stro.g background in training and pcr~m~el man~gemcnl. Able Io manage multiplc priorities and tasks simultaneously, resulting in ~ystem enhancement, Ex~ptio~ml w.rk habi~ and ~ommltted to excellence, EI)UCATION; MBA. 1978 Florida Institute oi'l'echnology Melbourne, Florida B.S., 1972 Virginia State University Petersburg, Virginia PROFESSIONAL EXI'ERIENCE: 1996-I'resen! Executive l}ircctor of Enrolhnent Management, Virgi,fia Stale University * Supervise operations of fl~c Offices of Registrar and Admissions. * Comdina~e witia activJti~ throughout rite campus in SUpl~ of student enrollment, * Brief university officials and B~.d of Visitors m~ all matters rebting to enrollment. * C~rdinate with high ~h~l counselors flmmghout thc recruiting ar~a, * Plan, direct, and cm)rdinate thc activities of the Office of Enrollment Management. 1994-1996 Proli:.smr of Military Science, Virginia State University Provided command and control for all students and staff participating in fl~¢ program. Trah'lcd cadets to m,zct m~d exceed Army pcrfommncc standards. Aggressively mark¢led thc University and ROTC. Ettl¢iemly managed all deparuncntal assct~ and rcmurces. 1990-1994 Installation l.spector General, Fort I.ec, Virginia * Advi.,,cd Fort l.ec commanders o~ operational matt.ers. * Programmed and conduclcd inquiries, i westigat, lons, and inspections of aelivifics. * Reviewed and analyzed policies and regulations for cll~five implcmentallon. 025 VTRGiNiA '~ ~ ,.,NiVER¢2 '-:-FtDM~'~OD.tS Nov 29,~8 12:20 No 00: P.03 Calldid,a¢ Qualification Summary M ICB AE L M. SI I AC K I ,EFORD 1989-1990 Professional Developmcn! Chief, LJ.S. Army Quarlennaster School * Managed anJ conducted a~dcm~c and leaders profess~m~al development training. * Coo~inatcd and prepared ltaJnh~g materials. * Supervised 30 per~m~el. ~ 988- ] 989 Automation Divisi;m Chicfi Qu~ermaster School, Feri Lee, Vkginia * Taugh~ compulcr hardware and software applicatim~s lb~ automated logistics systems. * ]aughl logistics principles to both noncommissioned and commissioned offi~rs. * Supervised over 120 personnel. 1984-1987 ~gistics Stuff' Officer, Materiel Managemcnx Center, Camp Darby, Italy * Managed fl~c accountability of over $150 million of s~pp~ies a~d equipmc~t inventory. * Sapporlcd supply activities that ~ived, stored and issued supplies and equipmcnl. * Organized a dc~t storage activity. ~ 1)evclot~d and implcmenled a customer trai~fing and assistance program, t981-1984 Assistam Profcsmr, United Stales Military Academy, Wesl PoinL NY * Planned, direcled and taught computer science classes to cadets. * As:dstcd in procuring a computer network syslem for the aeadcmy~ 1973-1976 Supply Officer, Perso~mcl Control facitib, i'on K~mx, Kentucky * Managed a facility that received, slor.,:d and issued supplie.~. * .Maintained accoun~abiiity ol'all supplies and equipment used al the hcility, TRAINING: Exlcn.sive training in personnel n,,anagemcnt al all ievet~ Resource Ma~mgcmem Logisl~cs Management REFERENCES PROVII}ED UPON REQUES'I'. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: December 16, 1998 Item Number: 8.C.3. Page 1 of 1 Subject: Nomination/Appointment to the Disability Services Board County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Reappoint members to serve on the Chesterfield Disability Services Board. Summary_ of Information: The purpose of the Chesterfield Disability Services Board is to provide input to County agencies on service needs and priorities of persons with physical and sensory disabilities; provide information and resource referral to local government regarding the Americans with Disabilities Act; and to provide such other assistance and advice to local government as may be requested. The Board will not provide direct services nor employee service delivery staff. The terms of Mr. Wyatt Moorefield, at-large representative, Ms. Kathy Brooks, Bermuda District representative, Ms. Sandra Griffin, Dale District representative, Mr. Michael Tubb, Midlothian District representative, and Mr. Bradford S. Hammer, staff representative will expire 12-31-98. All terms are effective 1-1-99 and will expire on 12-31-00. Mr. McHale concurs with the reappointment of Ms. Brooks. Ms. Judy Rossi, Director of Community Services, Chesterfield Mental Health, will replace Mr. Hammer as Chesterfield County staff representative. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Jane Himmelman Title: Interagency Services Administrator Attachments: Yes BOARD OF SUPERVISORS RENNY B. HUMPHREY CHAIRMAN MATOACA DISTRICT ARTHUR $. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COUNTY ADMINISTRATOR Memorandum TO: FROM: DATE: SUBJECT: Honorable Members of the Board of Supervisors Lane B. Ramsey, County Administrator December 4, 1998 Nomination/Appointment to the Disability Services Board Mr. Edward Barber has requested that the appointment of Mr. Michael Tubb, representing the Midlothian District, be deferred until January 13, 1999. Ms. Sandra Griffin, representing the Dale District, has expressed a desire to continue serving. LBPJslm Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 8.C.4. Subject: Nomination/Reappointment to the Appomattox River Water Authority (ARWA) Board County Administrator's Comments: County Adm in istrator: ~/~ ~~ Board Action Requested' Nominate and reappoint Craig S. Bryant, Director of Utilities, as the County's alternate member to serve on the Appomattox River Water Authority Board. Summary of Information- The purpose of the ARWA Board is to provide treated water as needed to member jurisdictions including the Counties of Chesterfield, Dinwiddie and Prince George and the Cities of Colonial Heights and Petersburg. The current term of Mr. Bryant expires December 31, 1998. The new term will be effective January 1, 1999 and expire December 31, 2000. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: /~ ~'"'~. 3(~ ~,~c,~ Title: Tammy D. Haskins Attachments. -] Yes Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 16. 1998 Item Number: Nomination/Appointment/Reappointment to the Solid Waste Advisory Committee County. Administrator's Comments: 8.C.5. County_ Administrator: Bo.ard Action Requested; Nominate/Appoint/Reappoint members to serve on the Solid Waste Advisory Committee. Summary_ of Information: The Solid Waste Advisory Committee exists to assist the Board of Supervisors in proactively confronting and resolving municipal Solid Waste Management issues for Chesterfield County and its citizens. Each Board of Supervisor has recommended that the Board nominate/appoint/reappoint the following list of individuals to fill the vacancies on the Solid Waste Advisory Committee from January 1, 1999 to December 31, 2002. The following individuals are currently serving on the committee and their current terms expire December 31, 1998. William Parrish David Gee Dona Link Thomas McKinley Midlothian District Michael Murphy Bermuda District James Kalanges Mary Zippier Hugh Hawthorne William Howell Mr. Thomas McKinley is replacing Mr. Timothy Gorzycki as the Dale District Representative. Mr. Gorzycki resigned bis position due to relocation. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board Members ~/nt. Nominees are.~vvoted on in the order in which they are nominated. Preparer: ~ .... Title: Director, Department of General Services Francis M. Pirate Yes No 030 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 16. 1998 Item Number: Nomination/Appointment/Reappointment of County Representatives to the Board of Directors for the Central Virginia Waste Management Authority (CVWMA) County_ Administrator's Comments; County_ Administrator: Board Action Requested: Request the board reappoint two current members and alternates to the Central Virginia Waste Management Authority (CVWMA). Summary_ of Information; The current members and alternates have agreed to serve another term on the Central Virginia Waste Management Authority (CVWMA) Board of Directors. Each Board of Supervisor has recommended that the Board nominate/appoint/reappoint the following individuals to fill the vacancies on the Central Virginia Waste Management Authority (CVWMA) Board of Directors. Member Mr. William H. Howell Mrs. Marcia Rygh Phillips Mr. James J. L. Stegmaier Mr. Raymond F. McGowan December 31, 1999 December 31, 2000 Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting a.-at appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. Preparer: Title: Director, Department of General Serviceq F,r/ancis M. Pitaro -~ Yes No 031 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 1998 Item Number: 8. D. 1. Subject: Resolution Recognizing James M. Dudley Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, James M. Dudley will retire from the Chesterfield County Police Department on January 1, 1999; and WHEREAS, James M. Dudley has provided 30 years of quality service to the citizens of Chesterfield County; and Preparer: Lt. Colonel Dennis G. McDonald Title: Deputy Chief of Police Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of, 2 Summary of Information: (Continued) WHEREAS, James M. Dudley has faithfully served the County in the capacity of Dispatcher, Patrol Officer, Investigator, and Detective; and WHEREAS, James M. Dudley has continually demonstrated his willingness to work with other jurisdictions, which has built bridges that will assist detectives and patrol officers for years to come; and WHEREAS, James M. Dudley has received numerous letters of thanks and appreciation for the assistance rendered in all types of situations; and WHEREAS, James M. Dudley has provided the Chesterfield County Police Department with many years of loyal and dedicated service, and WHEREAS, Chesterfield County and the Board of Supervisors will miss James M. Dudley's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes James M. Dudley, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to James M. Dudley, and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. O33 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of $ Meeting Date: December 16, 1998 Item Number: 8. D. 2. Subject: Adoption of a Policy Regulating "Non-School" Use of Public Schools for FY98/99 and FY99/00 School Years County Administrator's Comments: County Administrator: ~ Board Action Requested: Approve the attached non-school use categories for FY98/99 and FY99/00 school years Summary_ of Information: The County Charter vested title to all school property and school buildings with the Board of Supervisors. In 1990, the Board of Supervisors approved a policy for non-school use of public schools. Under that policy the principal of each school has the authority to recommend the scheduled school use of his or her facility which has precedence over all non-school use. Non-school use of facilities is then scheduled to avoid school uses pursuant to a policy administered by the school system. Non-school use categories are reviewed by the School Board and then recommended to the Board of of Supervisors for approval. Attached is the proposed list of categories already approved by the School Board. It is the same list of categories recommended and approved by the Board since 1994. (See attached minutes from October 13, 1998 meeting.) Staffrecommends that the Board approve the attached non-school use categories effective until June 30, 2000. Steven L. Micas Attachments: · Yes [] No Title: County Attorney 0800:18464.3 1# O34 Mrs. Board of Supervis $120,545 and the changes that the School Board approve the resolution as presented rec ~ to increase the Instructional appropriation category in the School the Superintendent to make changes to the School Board Grants Mr. Wootton seconded the motion, and it was approve, Memorandum #115 - g Contract Ms. Judi Ellis legislation put forward by the Service. Point of Service offerin network hospitals and physicians. anywhere. There are constraints, and HMOs for employees. Someone from relevant to this new product as well as some are October 19 through November 13. :ounty is in its second year existing contracts. New Assembly requires that all HMOs provide a Point of that an individual this product and may use in- if they wish, use any physician or hospital be three Points of Service and three be trained in all of the points that are concerning the HMOs. Open enrollment dates William M. Mercer, Inc. is with the health and dental' Cigna increased rates by 3.8%; ne results are as increased rates [ate on behalf of the School Board and the county llows: HealthKeepers reduced rates by 4.8%; Delta Dental increased rates by 7.7%. Ms. Ellis noted same plan is provided for all e~oyees - active and retirees under the age of 65. For those, r~ who are 65 and in Medicare, there is ~,t~4~igna for Seniors plan that is no cost t° the empl°yee,~2~fl' ~ Dr. firoeder asked when a renewal takes place. Ms. Ellis stated th'L~ntracts will be signed with Scl c~ard approval, and the new plan is effective January 1, 1999. Dr.'~hroeder expressed concern 7.7% increase with the dental plan. Ms. Ellis added this product ma~Ko out to bid again for year. ~ Mr. Wootton moved that the School Board authorize the Superintendent to approve the health and dental contracts for 1999. Mrs. Davis seconded the motion, and it was approved unanimously. Memorandum # 118 - Review of Regulation 617.2, Non-School Use Categories for Use/Rental of Facilities Non-school use categories are to be reviewed by the School Board annually, and a review report and recommendation submitted for approval to the Board of Supervisors. This year, the Board of Supervisors has requested that the School Board review the categories every two years. The current categories of approved use are listed in Regulation 617.2, and a copy was presented to each Board member for review. Dr. Bosher stated it is the same policy that the Board has approved in previous years. Mrs. Davis moved that the School Board review the list of categories on Regulation 617.2 and approve the list of categories until June 30, 2000. Mr. Wootton seconded the motion, and it was approved unanimously. 10 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #118 (1998) TO: FROM: SUBJECT: Ocotober 13, 1998 SCHOOL BOARD WILLIAM C. BOSHER, JR. SUPERINTENDENT NO REVIEW OF REGULATION 617.2, - OOL USE CATEGORIES FOR USE/RENTAL OF FACILITIES PERTINENT INFORMATION: Non-school use categories are to be reviewed by the School Board annually, and a review report and recommendation submitted for approval to the Board of Supervisors. The Board of Supervisors has requested that they review the categories every two years. The current categories of approved use are listed in Regulation 617.2, a copy of which is attached to this memo. RECOMMENDED ACTION: It is recommended that the School Board review the list of categories on the attached Regulation 617.2 and approve the list of categories until June 30, 2000. WCBJr/DQM/rsm Attachment Regulation 617.2 Approved: May, 1991 Amended: April, 1992 Revised: May, 1994 COMMUNITY RELATIONS Non-School Use Categories for Use/Rental of Facilities A. Board of Supervisors: - constituent meetings - public heatings - planning workshops - award and recognition activities B. Parks and Recreation: - department sponsored recreation activities - co-sponsored recreation activities C. Governmental Agencies D. Scouting Activities E. Homeowner Association Meetings and Activities F. Civic Club Meetings and Activities G. Churches: - religious services - recreation activities H. Community or Service Clubs: - meetings - recreation activities - latchkey programs Youth Athletic Associations: - meetings - awards and recognition activities Political Activities (require local sponsor) 2 0118 Meetin(] Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA December 16.1998 Page 1 of 1 Item Number: 8.D.3. Subject: Advance of $700,000 to the Chesterfield Health Center Commission County Administrator's Comments: County Administrator: Board Action Requested: Approve the advance of $700,000 to the Chesterfield Health Center Commission to cover cash shortfalls related to the Nursing Home Construction Project Summary of Information: On November 16, staff was advised that the Nursing Home was experiencing difficulty in meeting the cash flow requirements of the Nursing Home Construction Project (see attached). The three primary reasons for the cash shortfall are change orders, work completion and merchandise delivery that can only be reimbursed after the new facility is complete, and costs for which no funding was provided in the original financing package (i.e. electronic security). While some of the expenses will be recovered from the lender in the near future, other costs will only be reimbursed by HUD upon completion of the new facility. In order to make timely payments based on contract terms, the Nursing Home has requested that the County advance funds. Prior to finalizing the financing package in 1996, the County agreed to a line of credit not to exceed $1.0 million, to assist the Nursing Home in maintaining a 30 day operational cash balance. The Nursing Home requested that the County advance $200,000 on December 2 and an additional $500,000 on December 15 to meet their immediate needs. On Prepare~ Bradford S. Hammer Attachments: ~Yes Title: ~-~ No Deputy, County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 16, 1998 Item Number: Summary of Information (cont.): December 2, the Board was notified by memorandum from the County Administrator of the intent to make these advances. The Nursing Home expects the funds to be repaid by the end of April, 1999. Should repayment not occur in this fiscal year, staff will need to return to the Board requesting an appropriation of these funds. 040 TO: FROM: DATE: SUBJ.: CHESTERFIELD COUNTY LUCY CORR NURSING HOME JCAHO Accredited Brad Hammer, Deputy County ~d~nai~t°r Jacob Mast, NH Administrator ~1 [ ~ it November 16, 1998 ~ Funding for the Replacement Nursing Home Construction Project The construction of our replacement facility is heading into the final phase. As expected, we are experiencing great difficulty in meeting the cash flow requirements at this stage of the project. There are three primary factors that are creating the shortfall at this time: Change Orders, most of which are the result of code changes and other regulatory requirements, have exceeded the small reserve established at the time of closing in December 1996. Through - October 1998, we have paid or accrued $254,000 in cost of changes that are not recoverable from project funding. Significant costs have been paid, or are now due and payable, because work has been done or merchandise has been delivered, that the Nursing Home can recover from HUD only after the new facility is completed. These costs include: a) furniture, fixtures & equipment = $900,000; b) legal consultations = $8,400; c) installation of telephone systems = $145,000. Other costs are being incurred for which no funding was provided in the original financing package. Examples of these costs are: a) Electronic security and nurse call systems = $450,000; b) printing, advertising, ere = $7,100; c) staff training on:-newetectronic systems $5,000. As previously noted some of these expenses will be recovered from the various HUD reserves held by the lender. However, the Nursing Home is required to pay these costs as work in progress and will only be reimbursed by HUD upon completion of the new facility. We will continue to work with HUD to try and find a way to obtain advances against these reserves atthe earliest possible opportunity. By November 30, 1998 the Nursing Home will have disbursed $544~000_~or costs that will not be reimbursed by HUD. In addition, we will be required to pay $350~ect costs before December ~-, 1-998, which we hope to recover in the next HUD advance. However, those funds will not be received until late in December. The cash shortfall will become critical by the end of November. We will need to make timely payments based on contract terms to avoid penalties. Therefore, we are requesting that the County advance funds to the Nursing Home from the line of credit agreed to by Mr. Ramsey prior to finalizing the funding package in 1996. Attached is a statement of our weekly cash projections that includes sources and uses through December 31, 1998. Based on these projections, we are requesting an advance of $200,000 by December 2 and an additional advance of $500,000 by December 15~ Please let us know of any other information you will need to evaluate this request. cf: Wayne Edmunds, Chairman, CCHCC ~ ~ O4[ 6800 Lucy Con' Court P.O. Drawer 170 Chesterfield, Virginia 23832 Telephone: (804) 748-1511 Z 000 0 000 0 0 0 0 0 '-~ 0 0 0 0 C~ 000 CDC) CD 0 0 0 ~0 ~ 0 0 ~ °o -A 0 r.O 01 0 b o o 0 0 0 0 0 0 0 0 0 0 0 0 0 m ~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page AGENDA December 16, 1998 Meeting Date: Item Number: 8. Subject: Authorize The Community Corrections and Pretrial Services Department to Contract With Commonwealth Catholic Charities and Frank Manners LCSW For Court Referred Batterer Intervention Services Counter Administrator's Comments,: CountyAdministrator: Bo ar dAction Requested :. Approve the award of two contracts for Batterer Intervention Services to Commonwealth Catholic Charities and Frank Manners LCSW for court referred domestic violence offender intervention services. Summary of Information: These two vendors were selected through the County's formal RFP process. Community Corrections and County Domestic Violence staff, including staff from the Commonwealth Attorney's office evaluated three vendors and their services and conducted interviews with each candidate. Vendors responded to newly created Chesterfield County Batterer Inte~ention Standards assuring consistency, equity and accountability for services. These services are provided to Juvenile & Domestic Relations Court ordered domestic violence offenders. The contracts cover program content, staff qualifications, and reports to Community Corrections Services. This contract also enables providers to work more closely with Chesterfield County's coordinated response to domestic violence. Court ordered referrals to Community Corrections Services have increased dramatically in the past few years, from approximately 50 referrals in 1996 to over 220 in 1998, with increases expected to continue. Costs for treatment are incurred by the offender, nevertheless, value of referrals to service providers exceeds $80,000 at this time. The process of standardizing Chesterfield County Batterer services is a proactive move compatible with Virginia legislative initiatives toward statewide standardization. Preparer:''~~ (~ "~'~ Title: Glen R. Peterson # 043 Attachments: ~ Yes I No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: December 16~ 1998 Item Number: Page 1 of 1 8.D.5. Subject: State Road Acceptance County. Administrator's Comments: County Administrator:~ Board Action Requested: Summary of Information: BERMUDA: North Oaks, Section B DALE: Meadowbrook Farm, Section F MATOACA: Bayhill Pointe, Section 1 (a portion of) Bayhill Pointe, Section 2 Foxcroft, Section VI MIDLOTHIAN: Riverton, Section A Preparer: f~~'~~ Ric~cElfis~, P.E. Attachments: / Yes ~-~ No Title: Director. Environmental Engineering 044 TO: Board of Supervisors FROM: Depa.rbmnt of Environlmntal Enghaeering SIJBJF_L~: State Road Acceptance - NORTH OAKS, SEC. B DISTRICT: BERMUDA ~GDATE: 16 ~ 1998 ROADS FOR CONSIDERATION: OAKDI~I I. DR OAKSHIRE IN OAKSHIRE TR OAKSIDE DR Vicinity Map: NORTH OAKS, SEC. B OAKSl- 045 TO: Board of Supervisors FROM: ~t of Environmental Engineering SUBJECT: State Road Acceptance - MEAIX)WBRC~K FARM, SEC. F DISTRICT: DAI F, MF, F;FING DATE: 16 December, 1998 ROADS FOR CONSIDERATION: MEIBECKCT S MEI,BECKRD Vicinity Map: MEADOWBROOK FARM, SEC. F o48 TO: Board of Supervisors FROM: Depmm~t of Environmental Engin~ SUBJECT: State Road Acceptance - BAYIqlI,I, POINTE, DISTRICT: MATOACA MEE'TING DATE: 16~ 1998 ROADS FOR CONSIDERATION: Vicinity Map: BAYI-III I, POINTE, ~hlcecl by ~eld Comity GIS TO: Board of Supervisors FROM: Deparm~t ofEnvirommntal Enghaeering SUBJECT: State Road Acceptance - BAYHIIL POINTE, SEC. 2 DISTRICT: MATOACA ~G DATE: 16 Decerrber 1998 ROADS FOR CONSIDERATION: GOLDENGATE PL HIII CRRI~KCR HIII CI~FFK DR Hll I C~[~KMW HIII CR~KTN POINT PLACID DR Vicinity Map: BAYHII I. POINTE, SEC. 2 'FL ;REEK CR reduced by ~eld Coumy GIS O48 T~. Board of Supervisom FROM: Ekpmmlmt ofEn~ Falgjneefing SUBJECT: State Road Acceptme~ - FOXCROFr, SEC. VI DISTRICT: MATOACA MEETING DATE: 16 Deea-d~ 1998 ROADS FOR CONSIDERATION: Vicinity Map: FOXCROFT, SEC. VI TO: Board of Supervisors FROM: Depamumt of Envirornnmtal Engineerin4~ SUBJECF: State Road Acceptance - RIVERTON, SEC. A ~GDATE: 16 Dec, erd~ 1998 ROADS FOR CONSIDERATION: RIVERTON CT RIVERTON DR Vicinity Map: RIVERTON, SEC. A 0.5O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: $.D.6. Subject: (1) Additional Legislative Request for the 1999 General Assembly and (2) Request to Planning Commission to Review Issue of Manufactured Homes and Their Location on Agriculturally- Zoned Parcels County Administrator'~ Comments: Board Action Requested: Add the attached legislative item to the County's 1999 Legislative Program and refer the issue of manufactured homes and their placement on agriculturally-zoned property to the Planning Commission to study and make recommendations to the Board. Summary_ of Information: In 1990, the General Assembly, at the request of the manufactured housing industry, enacted legislation to prohibit localities from restricting the placement of double-wide manufactured homes on agriculturally-zoned property to any greater degree than they restricted traditional "stick-built" homes. Since that time, the legislation has been amended to also prohibit local regulation of single- wide manufactured homes and to expand the zoning districts where manufactured homes can be located by right. As the County continues to develop, there is an increasing likelihood that manufactured homes will be built close or even adjacent to residential subdivisions with traditional "stick-built"homes. Mr. Warren has requested that the Board consider adding the attached legislative proposal to the County's 1999 General Assembly Legislative Program. This legislation would permit localities to restrict the placement of a manufactured home if the governing body determines that such restriction is needed to preserve the character of residential neighborhoods. Mr. Warren has also asked that the Board send a request to the Planning Commission to study the issue of manufactured housing and the placement of such homes by right on agriculturally-zoned property and report back to the Board. Preparer: 1, (k~ry Ann Curtin Attachments: · Yes [] No Title: Director, Intergovernmental Relations 0400(14):43136.1(43050.1) [# 051 A BILL to amend and reenact ~15.2-2290 of the Code of l~irg~nia, relating to manufactured housing. Be it enacted by the General Assembly of Virginia: 1. That {}15.2-2290 of the Code of Virginia is amended and reenacted as follows: §15.2-2290. Uniform regulations for manufactured housing. -- A. Localities adopting and enforcing zoning ordinances under the provisions of this article shall provide that, in all agricultural zoning districts or districts having similar classifications regardless of name or designation where agricultural, horticultural, or forest uses such as but not limited to those described in {}58.1-3230 are the dominant use, the placement of manufactured houses that are on a permanent foundation and on individual lots shall be permitted, subject to development standards that are equivalent to those applicable to site-built single family dwellings within the same or equivalent zoning district. B. Localities adopting and enforcing zoning regulations under the provisions of this article may, to provide for the general purposes of zoning ordinances, adopt uniform standards, so long as they apply to all residential structures erected within the agricultural zoning district or other districts identified in subsection A of this section incorporating such standards. The standards shall not have the effect of excluding manufactured housing. C. Local zoning ordinances adopting provisions consistent with this section shall not relieve lots or parcels from the obligations relating to manufactured housing units imposed by the terms of a restrictive covenant. D. Notwithstanding the provisions of this section, localities may restrict the placement of manufactured homes within a_m-icultural zoning districts, or other districts identified in subsection A if the governing body determines that such restrictions are in the best interest of the poblic well.are in the preservation of the character of residential neighborhoods. 0505:43050.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: December 16, 1998 Item Number: $.D.7. Subject: Authorization for County Administrator to Execute Open-Space Use Agreement For Land Use Taxation of 12.3 Acres of Real Property Owned By Ethyl V. Hotz Located at 14901 Branders Bridge Road (Bermuda District) County_ Administrator's Comments: County Administrator: ~_~~ Board Action Requested: Authorize the County Administrator to execute Open-Space Use Agreement for land use taxation of 12.3 acres of real property owned by Ethyl ¥. Hotz located at 14901 Branders Bridge Road. Summary of Information: Pursuant to County Code Sections 9-17 through 9-23, the County has provided for special land use taxation of real estate devoted to Agricultural, Forest, Horticultural, and Open-Space Use when the owner applies to the County assessor for such classification and complies with the procedures provided for by the Code of Virginilt. Unlike the regulations applicable to land use taxation of real estate devoted to Forest, Agricultural or Horticultural uses, the regulations for real estate devoted to Open-Space Use require that the property must either (i) be within a qualifying agricultural, forestal, or agricultural and forestal district, (ii) must be subject to a recorded perpetual easement in favor of a public body, or (iii) be subject to a recorded commitment entered into by the land owner with the governing body. The recorded commitment is an agreement where the owner agrees, among other things, that the property shall remain as open space and agrees to certain restrictions relating to the owner's use of the property, including restrictions relating to the display of bill boards, alteration of topography, construction of structures and fences, and removal of vegetation. -continued- Preparer: Attachments: · Yes [] No Title: County Attorney 1014:42867.1 '[.# 053 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: Ms. Ethyl V. Hotz has applied for land use taxation for a 12.3-acre portion of a 43.412 acre parcel which she owns. The property is located in Bermuda District. (See attached map). She has fried her land use application with the "recorded commitment option" provided in the County Code. Under this option both Ms. Hotz and the County must agree to execute the attached Open-Space Use Agreement for the 12.3-acre parcel to qualify for reduced land use taxation. Prior to execution of the Open-Space Use Agreement, it will be necessary for Ms. Hotz to provide to the County a survey which delineates the boundaries of the 12.3 acres which would be subject to the Open-Space Use Agreement. Open-space use of the 12.3 acres would be consistent with the County's Comprehensive Plan which recommends that the property be used for residential use. Open space uses are frequently associated with residential uses. State regulations require that the Open-Space Use Agreement be for a term of not less than 4 or more than 10 years. Staff has requested, and Ms. Hotz has agreed, that the term of the Open- Space Use Agreement will be for ten years. Subject to agreement by Ms. Hotz, the Board can propose a different term within the range of 4 to 10 years. During the term of the Agreement, real estate taxes in the approximate amount of $200 per year will be deferred. Roll back taxes would be imposed by the County if the use of the property changes within five years of the expiration of the Agreement. The legal form of the Open-Space Use Agreement is mandated by state regulations and must be approved as to form by the County Attorney. The Board has the discretion to accept or reject Ms. Hotz' request to the County to enter into the Open-Space Use Agreement. Ethyl Hotz Property 788640010700000 43.412 acres N OPEN SPACE AGREEMENT This Agreement, made this __ day of ., 1998 between Ethel V. ltotz, hereafter called the Owner, and the County of Chesterfield, a political subdivision of the Commonwealth of Virginia, hereinafter called the County, recites and provides as follows: RECITALS 1. The Owner is the owner of certain real estate, described below, hereinat~er called the Property; and The County is the local governing body having real estate tax jurisdiction over the Property: and The County has determined: Ao That it is in the public interest that the Property should be provided or preserved for conservation of land; assisting in the shaping of the character, direction and timing of community development; and other use which serves the public interest by the preservation of open-space land as provided in the land-use plan; and B° That the Property meets the applicable criteria for real estate devoted to open-space use as prescribed in Article 4 (58.1-3229 et seq.) of Chapter 32 of Title 58.1 of the Code of Virginia, and the standards for classifying such real estate prescribed by the Director of the Virginia Department of Conservation and Recreation Resources; and That the provisions of this agreement meet the requirements and standards prescribed under 58.1-3233 of the Code of Virginia for recorded commitments by landowners not to change an open-space use to a nonqualifying use; and The Owner is willing to make a written recorded commitment to preserve and protect the open- space uses of the Property during the term of this agreement in order for the Property to be taxed on the basis of a use assessment and the Owner has submitted an application for such taxation to the assessing officer of the County pursuant to 58.1-3234 of the Code of Virginia and Chapter 9, Article II, Division 2, Section 9-18 of the County Code; and The County is willing to extend the tax for the Property on the basis of a use assessment commencing with the next succeeding tax year and continuing for the term of this agreement, in consideration of the Owner's commitment to preserve and protect the open-space uses of the property, and on the condition that the Owner's application is satisfactory and that all other requirements of Article 4, Chapter 32, Title 58.1 of the Code of Virginia and Chapter 9, Article II, Division 2 of the County Code; are complied with. NOW THEREFORE, In consideration of the recitals and the mutual benefits, covenants and terms herein contained the parties hereby covenant and agree as follows: This agreement shall apply to all of the following described real estate: Tax Map Parcel Number 788640010700000, 14901 Branders Bridge Road, 12.3 Acres. Prior to execution of this agreement, the Owner must provide a survey of the Property which clearly delineates the 12.3 acres at issue, which survey will be attached to this agreement. 2. The Owner agrees that during the term of this agreement: There shall be no change in the use or uses of the Property that exist as of the date of this agreement to any use that would not qualify as an open-space use. There shall be no display of billboards, signs or other advertisements on the Property, except to (i) state solely the name of the Owner and the address of the Property; (ii) advertise the sale or lease of the Property; Oil) advertise the sale of goods or services produced pursuant to the permitted use of the Property; or (iv) provide warnings. No sign shall exceed four feet by four feet. There shall be no construction, placement or maintenance of any structure on the Property unless such structure is either: Fo (1) on the Property as of the date of this agreement; or (2) related to and compatible with the open-space uses of the Property which this agreement is intended to protect or provide for. There shall be no accumulations of trash, garbage, ashes, waste, junk, abandoned property or other unsightly or offensive materials on the Property. There shall be no filling, excavating, mining, drilling, removal of topsoil, sand, gravel, rock, minerals or other materials which alters the topography of the Property, except as required in the construction of permissible building, structures and features under this agreement. There shall be no construction or placement offences, screens, hedges, walls or other similar barriers which materially obstruct the public's view of scenic areas of the Property. There shall be no removal or destruction of trees, shrubs, plants and other vegetation, except that the Owner may: engage in agricultural, horticultural or silvicultural activities, provided that there shall be no cutting of trees, other than selective cutting and salvage of dead or dying trees, within 100 feet ora scenic fiver, a scenic highway, a Virginia Byway or public 1914:42720.1 property listed in the approved State Comprehensive Outdoor Recreation Plan (Virginia Outdoors Plan); and (2) remove vegetation which constitutes a safety, a health or an ecological hazard. o There shall be no alteration or manipulation of natural water courses, shores, marshes, swamps, wetlands, or other water bodies, nor any activities or uses which adversely affect water quality, level or flow. On areas of the Property that are being provided or preserved for conservation of land floodways or other natural resources, or that are to be left in a relatively natural or undeveloped state, there shall be no operation of dune buggies, all-terrain vehicles, motorcycles, motorbikes, snowmobiles or other motor vehicles, except to the extent necessary to inspect, protect or preserve the area. There shall be no industrial or commercial activities conducted on the Property, except for the continuation of agricultural, horticultural or silvicultural activities; or activities that are conducted in a residence or an associated outbuilding such as a garage, smokehouse, small shop or similar structure which is permitted on the property. There shall be no separation or split-off of lots, pieces or parcels from the Property. The Property may be sold or transferred during the term of this agreement only as the same entire parcel that is the subject of this agreement; provided, however, that the Owner may grant to a public body or bodies open-space, conservation or historic preservation easements which apply to all or part of the Property. This agreement shall be effective upon acceptance by the County; provided, however, that the real estate tax for the Property shall not be extended on the basis of its use value until the next succeeding tax year following timely application by the Owner for use assessment and taxation in accordance with Chapter 9, Article II, Section 9-18 of the County Code. Thereafter, this agreement shall remain in effect for a term of 10 consecutive years. Nothing contained herein shall be construed as giving to the public a right to enter upon or to use the Property or any portion thereof, except as the Owner may otherwise allow, consistent with the provisions of this agreement. The County shall have the right at all reasonable times to enter the Property to determine whether the Owner is complying with the provisions of this agreement. Nothing in this agreement shall be construed to create in the public or any member thereof a right to maintain a suit for any damages against the Owner for any violation of this agreement. 1914:42720.1 3 O~ 10, 11. 12. 13. 14. Nothing in the agreement shall be construed to permit the Owner to conduct any activity or to build or maintain any improvement which is otherwise prohibited by law. If any provision of this agreement is determined to be invalid by a court of competent jurisdiction, the remainder of the agreement shall not be affected thereby. The provisions of this agreement shall run with the land and be binding upon the parties, their successors, assigns, personal representatives, and heirs. Words of one gender used herein shall include the other gender, and words in the singular shall include words in the plural, whenever the sense requires. This agreement may be terminated in the manner provided in 15.2-4314 of the Code of Virginia for withdrawal of land from an agricultural, a forestal or an agricultural and forestal district. Upon termination of the agreement, the Property shall thereat~er be assessed and taxed at its fair market value, regardless of its actual use, unless the County determines otherwise in accordance with applicable law. Upon execution of this agreement, it shall be recorded with the record of land titles in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, at the Owner's expense. NOTICE: WHEN THE OPEN-SPACE USE OR USES BY WHICH THE PROPERTY QUALWIED FOR ASSESSMENT AND TAXATION ON THE BASIS OF USE CHANGES TO A NONQUALIFYING USE OR USES, OR WHEN THE ZONING FOR THE PROPERTY CHANGES TO A MORE INTENSIVE USE AT THE REQUEST OF THE OWNER, THE PROPERTY, OR SUCH PORTION OF THE PROPERTY WHICH NO LONGER QUALIFIES, SHALL BE SUBJECT TO ROLL-BACK TAXES IN ACCORDANCE WITH 58.1-3237 OF THE CODE OF VIRGINIA. THE OWNER SHALL BE SUBJECT TO ALL OF THE OBLIGATIONS AND LIABILITIES OF SAID CODE SECTION. WITNESS the following signatures: ETHEL V. HOTZ Date: 1914:42720.1 4 059 STATE OF VIRGINIA CITY/COUNTY OF , TO WIT: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that Ethel V. Hotz, whose name is signed to the foregoing and annexed writing dated , has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand My commission expires: Notary Public COUNTY OF CHESTERFIELD, VIRGINIA Lane B. Ramsey County Administrator Date: STATE OF VIRGINIA CITY/COUNTY OF , TO WIT: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that Lane B. Ramsey, County Administrator for the County of Chesterfield, Virginia, whose name is signed to the foregoing and annexed writing dated has acknowledged the same before me in my jurisdiction aforesaid. ' Given under my hand ~My comrnission expires: Notary Public 06O 1914:42720.1 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~ Date: December 16, 1998 Item Number: 8.D.8.b. Subject: Set Public Hearing for the Appropriation of Funds for the Route 360 Design Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set January 13, 1999, as the public hearing date to consider the appropriation of $700,000 in anticipated VDOT reimbursements for the Route 360 (Swift Creek through Winterpock Road) design project. Summary_ of Information: The Board's priority list of highway projects presented at VDOT's allocation heating last spring included the widening of Route 360, from Swift Creek through Winterpock Road. VDOT has now included $500,000 in their six year plan for the project and has agreed to allow the County to assume responsibility for the design for the project. If the County assumes the responsibility for the project, a VDOT/County design/right-of-way agreement, similar to those the County has executed in the past, will be necessary. Under the terms of the agreement, the County will perform the various activities and be reimbursed by VDOT. Staff anticipates that VDOT will request design modifications during the design phase of this project which will increase the overall cost of the design contract. The County's contract with VDOT will permit the County staff to authorize these design modifications. Additional reimbursement from VDOT to pay for any additional engineering work will need to be appropriated by the board. Staffwill bring any such additional appropriation requests back to the Board for its approval. Recommendation: Staff recommends the Board set January 13, 1999, as the public hearing date to consider the appropriation of $700,000 in anticipated VDOT reimbursements for the design of the Route 360 widening project. District: Matoaca and Clover Hill Preparer: 3. McCracken Title: Attachments: Agen371 Yes Director of Transportation # 06~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Recommendation: Staff recommends the Board set January 13, 1999, as the public hearing date to consider the appropriation of $700,000 in anticipated VDOT reimbursements for the design of the Route 360 widening project. District: Matoaca and Clover Hill ROUTE 360 PROJECT 12/3/98 PROJECT LIMITS 064 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA December 16, 1998 Item Number: Page 1 of 1 8.D.8.d. Subject: Set Public Hearing date for January 13, 1999 to Consider Amending the Boundaries of the Jefferson Davis Enterprise Zone Through an Amended Enterprise Zone Application County Administrator's Comments: County Administrator: Board Action Requested: Set public hearing to consider amending the boundaries of the Jefferson Davis Enterprise Zone and authorize Economic Development staffto submit application to expand and reconfigure boundaries for the Jefferson Davis Enterprise Zone. Summary of Information: Economic Development and the Community Development Block Grant Office agree that expanding the Jefferson Davis Enterprise Zone to include properties previously excluded, thus allowing access to incentives offered by the Enterprise Zone program to more businesses, is beneficial to the County. AgiSdS/erk '" ~' Gary R, McLaren Attachments: ~ Yes No Title: Director~ Economic Development CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: December 16, 1998 $.D.9. Item Number: Subject: Authorize the County Administrator (1) to Terminate the Construction Contract with Ryste and Picas, Inc. for the Construction of the Emergency Communications Center, (2) to Enter into a Contract with a new General Contractor, and (3) to Execute an Agreement with Travelers Insurance Company and Ryste and Picas to Change General Contractors. County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator (1) to terminate the construction contract with Kyste and Picas, (2) to enter into a new construction contract and (3) to execute an agreement with Travelers and Ryste and Ricas to change contractors. Summary_ of Information: The original contract with Ryste and Picas for the construction of the Emergency Communication Center, which was awarded in April 1998, has been taken over by the bonding company, Travelers, due to Ryste and Picas' non-performance and failure to pay subcontractors. Travelers is currently rebidding the project to a new general contractor. Bids are due on December 22, 1998. Assuming the bids are received as expected a new contractor will be under contract and ready to start work no later than January 5, 1999. The current subcontractors are expected to continue working on the project. Travelers will pay the cost differential between the new bid and the original contract price, so that there will be no additional cost to the County. The Director of Purchasing has declared an emergency to allow the County to hire a new contractor as soon as possible. In order for the change to be accomplished, staff requests authority for the County Administrator to terminate the existing contract with Ryste and Picas, to enter into an agreement with a new contractor and to execute an agreement with Travelers and Ryste and Picas to change contractors. Staffwill inform the Board of the new contractor and of other developments in January. Staff still believes the new Emergency Communication Center will be ready next summer when the new communications equipment is ready for installation. Preparer:-/'~'Francis M.~?~ila o'~~-''~'r Title: Attachments: [] Yes B No Director, General Services 0505:43113.1 067 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3_ ,Vleeting Date: De c ember 16, 1 9 9 8 Item Number: $.13.10. Subject: Creation of New Positions for Department of Social Services to Support the Day Care Program and the Virginia Children's Medical Security Insurance Plan and Appropriation of Supplemental Funding for the Department of Social Services. County Administrator's Comments: County Administrator: Board Action Requested: The creation of five full-time positions for the Department of Social Services and appropriation of supplemental federal and state funding is being requested in the amount of $371,221. Summary_ of Information: Approval for two full-time social workers (grade 21) and a financial/statistical technician (grade 13) is being requested to expand the Day Care Program and eliminate the waiting list for this service. Approval is also requested for two full-time eligibility workers(grade 18)for the new Virginia Children's Medical Security Insurance Plan (Title XXI). Federal and state allocations are available to fully fund all positions and additional local dollars are not being requested. The cost of these positions total $162,462. Preparer:~0~_~~ -~~----~ Title: Director of Social Services Sarah C. Snead Attachments: ~-~ Yes No I'~ ~I~I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page, 2 of~3 Summary of Information: Continued Cost: Social Workers $ 73,135 Financial/Statistical Technician $ 25,510 Eligibility Workers $ 63,817 TOTAL $ 162,462 Day Care Funding in the amount of $45,000 has been allocated for utilization in developing an initiative which focuses on assisting customers in selecting quality child care. Funding in the amount of $110,000 has been awarded for the purpose of entering into a public/private partnership with the Children's Home Society of Virginia. The Children's Home Society will provide adoption services for children in the custody of Social Services and their perspective adoptive parents. Funding in the amount of $53,759 has been appropriated for the administration of the Virginia Children's Medical Security Insurance Plan (Title XXI). The new program will provide child health assistance to eligible uninsured iow- income families. 069 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page3 of 3 Meeting Date: December 16. 1998 Number Bud.qet and Management Comments: The Department of Social Services is requesting the appropriation of $371,221 in State and Federal funds for the expansion of the Day Care Program, including funds fo~ an initiative which focuses on assisting customels in selecting childcare, funds to enter into a Dublic/private partnership with the Children's Home Society to provide adoption services, funds to initiate a new program to provide child health assistance to eligible uninsured low income families, and the creation of five new positions related to these initiatives. Two full time social workers and a financial technician position are being requested to expand the Day Care Program to help eliminate the waiting list. Two full time eligibility worker positions are being requested for the new Virginia Children's Medical Security Insurance Plan program. No local match is required. All of these programs are expected to continue after FY99 with the exception of the $45,000 in Day Care Funding (which has been allocated to develop an initiative to focus on assisting customers in selecting quality childcare). The $45,000 in Day Care funding does not involve the creation of positions. Preparer: Rebecca T. Dickson Title: Directo,, Budget & Manaqement 0'70 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: $.D.11. Subject: Request Permission to Use County Owned Property Known as 1900 and 2000 Marina Drive for Temporary Storage of Construction Materials, Equipment and Vehicles County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant Tidewater Construction Corporation permission to use County owned property known as 1900 and 2000 Marina Drive, for temporary storage of construction materials, equipment and vehicles while replacing I95 Falling Creek Bridge; subject to the execution of a license agreement. Summary_ of Information: Tidewater Construction Corporation has requested permission to use County owned property known as 1900 and 2000 Marina Drive, for temporary storage of construction materials, equipment and vehicles while replacing I95 Falling Creek Bridge. This request has been reviewed by staff and approval is recommended. District: Bermuda J~hn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer 0'71 VICINITY SKETCH REQUEST PERMISSION TO USE COUNTY OWNED PROPERTY KNOWN AS 1900 AND 2000 MARINA DRIVf FOR TEMPORARY STORAGE OF CONSTRUCTION MATERIALS EQUIPMENT AND VEHICLES TIDEWATER CONSTRUCTION CORPORATION ! , AREAS TO BE LICI~ISED ICNOWN I AS 1900 & 2000 MA~TNA DP,.IV~ / I } I '-7 I I~1 I~1 I"1 I~l I I I I I I I I I / 1 / / / / / / MAP OF CHESTERFIELD COUNTY VIRGINA Nov 30 1998 / / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 8.D.12. Subject: Award of construction contract for County Project #98-0114 Swift Creek Water Treatment Plant Upgrade County Administrator's Comments County Administrator: Board Action Requested: Staff requests that the Board award the construction contract to Southwood Builders in the amount of $608,000 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project changes our disinfection process from gaseous chlorine to liquid sodium hypochlorite. Pending Federal regulations require chlorine gas neutralization facilities as well as comprehensive evacuation plans if chlorine gas use is continued. The conversion eliminates the need for expensive and maintenance intensive chlorine gas scrubbers and substantially reduces the risk of exposure to surrounding residential communities. Staff received five (5) bids ranging from $608,000.00 to $820,000.00. The lowest bid was in the amount of $608,000 by Southwood Builders. The County's engineering consultant, R. Stuart Royer and Associates, has evaluated the bids and recommended award of the contract to Southwood Builders. Funds for this project are available in the current C.I.P. Preparer: ~ ~C~~. , --Title'. Assistant Director of Utilities E. ~on, P.E. Attachments: Yes ~No 074 SWIFT CREEK WATER TREATMENT PLANT UPGRADE PROJECT #98-0114 PROJECT VICINITY MAP 0'75 CHESTERFIELD COUNTy BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 8.D.13. Su~ect: Appropriate $50,000 for water infrastructure improvements in the Huguenot Springs pressure zone. County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors appropriate $50,000 for water infrastructure improvements in the Huguenot Springs pressure zone. Summary of Information: Changes in federal drinking water standards related to disinfection have necessitated a change in the operation of the Huguenot Springs water storage tank and pressure zone the tank serves. The tank level for the Huguenot Springs tank is being cycled at lower levels to maintain an acceptable disinfectant residual, assure turnover and provide water quality in conformance with all standards. With this change in operation, the Huguenot Ridge subdivision is experiencing lower pressure than anticipated when the system was originally designed in the late 1980's. The pressure in this area is greater than the minimum standard of 20 psi, however, the residents have indicated that the available pressure is not sufficient to properly operate their home appliances or use more than one fixture simultaneously. In order to meet the needs of our customers, a small pump station and hydroneumatic tank is proposed to increase the pressure for this subdivision. The estimated cost of the improvements is $50,000. Funds are available in water fund balance. Roy/E . · Co~ingJn, P.E Xi~,le: Yes Assistant Director # 076 Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 8.D.14.a. Subject: Request to Quitclaim a Portion of a 20' Sewer and Water Easement Across Property of Village Associates County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of 20' sewer and water easement across property of Village Associates. Summary_ of Information: Bengston, DeBell & Elkin, Ltd. has requested the quitclaim of a portion of a 20' sewer and water easement across property of Village Associates. Staff has reviewed the request and recommends approval. District: Midlothian John W. Harmon Attacb_ments: No Title: Riqht of Way Manager , VICINITY SKETCH .~ 'REQUEST TO QUITCLAIM A PORTION OF A 20' SEWER AND WATER EASEMENT ACROSS PROPERTY OF VILLAGE ASSOCIATES PROPOSED EA.SEMEr ZSCRIPTION NUMBER DIRECTION DISTANCE tl N 05'41'57" W 21,08' ' L2 N 05'41 '37" W 7. 05' L5 N 49'02'59" 14/ 12~.75' L4 S 86'18'25" W 7.11' L5 S 86'18'25" W 21.35' ABANDONED EASEMENT DESG ON NUMBER DIRECTION DISTANCE L6 N 05'41'.57" W 14.06' L? N 49'02'59" W 159.58' L8 S 86'18'25" W 14.25' L9 S 49'02'Z9" E 159.58' COUNTY PROJECT //98-oo~,~ BUCKINGHAM A$$OCIATES GENERAL INVESTMENT & DEVELOPMENT CO. ,~ ~ TM. 16-09-01-44 ~~ PARCEL ID. 731-708-7094 ~ ~ ~ D,B. ~BSO, PG. 12B2 ~ ~ ZONED ~- 7 N 3,708,522.62 ~ ~ ~ ~XISTING 15' ~/VA. POWE~EMENT E ~ ~.752 ~ ~ D.B. 1884, PG. EXISTING 20' ~ WATER 10' PORTION EASEMENT OF~ EXISTING 20' D.B. 5E~ER ~ WATER EA~MENT-T¢~- BE ABANDONED PARCEL 7~1- 708-9425 D.~ lZ2¢, PG. ¢2¢¢ WATER EASEMENT I~116 MIDLOTHIAN TNPK ~ 3,70g,4 ~ 5.30 EX/STING P~OPOSED E 11,73~,248167 FOOD LION Z~ORE ~477 BUILDING EXPANSION FOOD LION STORE ~477 I I P~T SHOWING ~ ~ _j~q~TION OF EXISTING SEWER & WATER EASEMENT ~,.. · u ~ANDONED AND 10' PROPOSED WATER EASEMENT~ ~>'-- ~' 302.5 S.F, LOCATED IN THE MIDLOTHIAN DISTRICT, ~ ~ ~ CHESTERFIELD COUNTY VIRGINIA ~ ~ ~ Beng/son, DeBeil & E/kin, Ltd. PLANNERS · ENGINEERS · SURVEYORS · LANDSCAP~ ARCHffECTS EX/STING 10' C&P EASEMENT D.B. IBRB, PG. 1117 RE~SIONS DRA~ BD ~ ~ CHECKED: MTF FINAL: SCAL~' ~" = 30' ~ OA ~' 5~1~g8 RECERT' NO n~E REPORT TURN/SHEO OFF/CE LOCATION5 RICHMOND, VA. · FAIRFAX COUNTY, VA. ~' PRIHC.~ ~LLfAM COiJNTY, VA. ' MONTGOMERY COUNTY. MD. * LOUDOU~ COUNTY, VA. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 8.D.15.a. Subject: Acceptance of a Parcel of Land Along Huguenot Road (State Route 147) from George E. Wilson, Jr. and Georgia J. Wilson County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.071 acres along Huguenot Road from George E. Wilson, Jr. and Georgia J. Wilson, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian . Harmon Attachments: YesI Title: Riqht of Way Manaqer 083 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG HUGUENOT ROAD FROM GEORGE E WILSON JR~ AND GEORGIA J WILSON 481' TO GREENSPRING ROAD I [~ CARL EDWAitD DUNCAN 15 LEaS W. & 37 2 43.4 117,39573.53 ~IRGINIA COMBS GPIN: 739712724000000 DB. 4,59 PG. 351 1621 HUGUENOT ROAD -- AREA OF DEDICATION TO CHESTERFIELD COUNTY 3091.36 SF (0.071 Ac.) GEORGE F.. MLSON, dR & GEORQA d. MLSON OPIN: 73971273200(X)00 DB. 560 PG. 334 1601 HUGUI.~OT ROAD ' 0lq 4'08' R - 5789.58' T - 62.42' L - 124.84' CHD. BRG. -, N 05' 18' 34.' W CHD - 124.84' EX. 22' SL:'V~R ES~'T DB158~ Pm3~e EX. 10' Ca~ ESM'T D81792 PG1403 EX. 16' VA. POWER ESia"r DB1774 PG291 N85'20'30"E_ 320.4.8' 299.46' 3712093.95 E 11759587.15 GRAPHIC SCAT,R HUGUENOT COMMONS ASSOCIATION GPIN: 73971187844XXX)O DB. 1591 PG. 15~7 12o 1 ~nch- 30 ft. PLAT SHOWING A PARCEL FOR DEDICATION ACROSS THE PROPERTY OF GEORGE E. WILSON JR. & GEORGIA J. WILSON MIDLOTHIAN DISTRICT CHESTEEFIELD COUNTY, VIRGINIA SITE PLANiJl 99PR0134 PRCMECTi~ 98-0132 CARL E. DUNCAN, ENGINEER / SURVEYOR 1939 CAPEWAY ROAD POWHATAN, VIRGINIA 23139 (80¢) 598-8240 pATE: JULY 8, l ggEJSCALE: 1" = 30' DRAWN BY: CED CHECKED BY: CED OB NO.: 98014. ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: Subject: Page 1 of 1 December 16, 1998 Item Number: 8.D.15.b. Acceptance of a Parcel of Land Along Huguenot Road (State Route 147) from Lewis W. Combs and Virginia C.i Combs County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.136 acres along Huguenot Road from Lewis W. Combs and Virginia C. COmbs, and authorize the County Administrator to execute the necessary deedi. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel iconforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian John W. Harmon Attachments: Yes No Title: Right Of Way Manaqer # 086 VICINITY SKETCH ACCEPTANCE OF A PARCEL 'OF LAND ALONG HUGUENOT ROAD FROM LEWIS W COMBS AND VIRGINIA C COMBS 087 GREENSPRING ROAD I PLAT SHOW1NG A PARCEL FOR DEDICATION ACROSS THE PROPERTY OF LEWIS W. & VIRGINIA COMBS MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA 3712510.58 E 11739543.28 B~ C. SE:DIA GPIN: 7397126263(XX)O0 DB. 2167 PG. 431 1701 HU(AJENOT ROAD I.E~S W. & ~RGINIA COMBS Gl=IN: 7397127240(X)000 DB. 4,59 PC,..351 1621 HUGUENOT ROAD AREA OF DEDICATION TO CHESTERFIELD COUNTY 5926.11 SF (0.136 Ac.) EX. 22' SE~IER ESM'T DB158~ PG'1366 EX. 10' CaP ESM'T DB1792 PM403 ~ EX. 16' VA. POWER ESM'T DB1774 PG291 712243.4 739573.53 N85'20'30'E 300.00' -- --.. --- -- GEORGE: F.. ~MLSON, dR & GEORGIA d. ~LSON GPIN: 739712732000000 DB. 560 PC,. 3,34 1601 HUGUENOT ROAD GRAPHIC SCAT,R ( m y~'1' ) SITE: PLAN~ 99PR0134 PROdE:CT~ g8-0132 CARL E. DUNCAN, ENGINEER / SURVEYOR 1939 CAPEWAY ROAD POWHATAN, ~RG~N~^ 2a~a9 ~804) 598-824-0 D^TE. Ju,¥ 8, 9o8 ISC^,E' DRAWN BY: CED j ~ 98o~4 ~ I 088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: $.D.15.¢. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of Spring Run Road from Eugene C. Autry and K. Reed Schweickert, Jr., Trustees County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.643 acres along the south right of way line of Spring Run Road (State Route 654) from Eugene C. Autry and K. Reed Schweickert, Jr., Trustees, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: This dedication is needed for road improvements to Spring Run Road for Spring Run Elementary School. District: Matoaca Preparer: 3~~~ N. J..c~~ Harmon Attachments: Yes No Title: Riqht Of Way Manaqer YT~T~TTY ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF SPRING RUN ROAD FROM EUGENE C AUTRYAND K READ SCHWEICKERT JR TRUSTEES LE ;mith ES D N 9/0 ~40B..~ IN3K~3~ I 3^lJ. dlElO$3~ld ,~L 109 'SW00~3N J _i -O T _~ O 30~1~18 A391V8 I ~ [ /~/!.tO ~0 '"~ ~ ,' II ~<~ ~ I ~ Il II ~ ~ m CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, ~998 Irem Number: ~.D.16. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easementiagreement with Virginia Electric and Power Company to install undergroundiprimary cable lines to provide service to the new section of Riverton Subdivision. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Adminilstrator to execute an easement agreement with Virginia Electric and PoWer Company to install underground primary cable lines to provide service to the new section of Riverton Subdivision. This request has been reviewed by staff and approval is recommended. District: Midlothian Harmon Attachments: No Title: Right )f Way Manaqer 9' ogz ~--~ VICINITY SKETCH ~ONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY RIVERTON SUBDIVISION 093 q NI'/'IA[~ . 1 Legend LocAtio_n_ of_B.9.undary Lines of Rig_bt of Way Virginia Electric and PoWer Company DiStrict , - .................. '1 District -T-~m,t~- ~ Office Estimate Number P/at to Accompany Right-of-Way Agreement COR 16 County-Git7 Plat Number .... ~0 - q ~ Grid Number Date Fo~m No. 72048g(Aug g2) (Fowne~ 975Se030) I Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA December 16, 1998 Item Number: Page I of 1 8.D.17. Subject: Consideration to Appropriate Anticipated Revenue from the Sale of a License Agreement for the Economic Development Site and Building Inventory and Prospect Management System to the Greater Richmond Partnership in an Amount Not to Exceed $50,000.00. County Administrator's Comments: County Administrator: Board Action Requested: Appropriate $50,000 in General Funds to Economic Development for Sfle of Systems and increase departmental expenditures by $50,000 to purchase new computer equipment and other capital equipment. Summary of Information: The Economic Development Department has negotiated an agreement with the Greater Richmond Partnership to sell GRP, Inc. a license for use of the department's Site and Building Inventory and Prospect Management System. A license agreement was drawn up by the County Attorney's office and subsequently signed by the County and GRP, Inc. Economic Development anticipates receiving this money in the near future; therefore, appropriation from the General Fund and increase of department expenditures is requested in the amount of $50,000. Funds will be used to upgrade department computer systems and for other capital equipment purchases. Agi8d3/erk / Gary ~ ~VIcLaren Attachments: ['~Yes ~ No Title: Director~ Economic Development # 095 Meetin~ Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA December 16, 1998 Itc Page ~ of ~ m Number: 8.D.18.a. Subject: Approval of Utilities Contract for Greensprings Water Extension to serve The Grove @ Swift Creek - Contract Number 90-0279 County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors app!rove this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 1,746 L.F. of 16" water linels, however, only 240 L.F.± is considered oversized water lines. The DeVeloper is required to have a 12" water line (for 240 L.F. of the water l~nes) to serve his development, therefore, staff has requested the water lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the cost of oversizing the water lines. Developer: Schaedle Worthingtoni Hyde Properties, L.P. Contractor: Castle Equipment CorPoration Contract Amount: Estimated Total - ~ $147,586.33 Total Estimated County Cost: Water (Oversizing) $3,185.00 Estimated Developer Cost $144,401.33 Code: (Oversizing - Cash Refund) 5B-572WO-E4C District: Matoaca Preparer: ' Title: ~'~/J. E. Beck,~. Assistant Director Attachments: Yes No CONTRACT NUMBER 90-0279 (PROPOSED) N W · E \ . PARKWAY ,,NDERMILL VICINITY MAP GREEN~PRINGS WATER EXTENSION TO THE GROVE AT SWIFT CREEK SERVE ~.~ 097 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of 1_ Meetin~ Date: December 16, 1998 Item Number: 8.D.18.b. Subject: Approval of Utilities Contract for The Grove @ Swift Creek - Contract Number 97-0248 County Administrator's Comments: Connty Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary_ of Information: This project includes 1,444 L.F.± of 16" oversized! water lines. The Developer is required to have a 12" water line to !serve his development, therefore, staff has requested the water lines be Oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the cost Of oversizing the water lines. Developer: Contractor: Schaedle Worthingtoni Hyde Properties, L.P. Castle Equipment CorPoration Contract Amount: Estimated Total - Total Estimated County Cost: Water (Oversizing) Estimated Developer Cost Code: District: Matoaca Preparer: Attachments: Yes (Oversizing - Cash Riefund) $145,153.85 $21,345.00 $123,808.85 5B-572WO-E4C No Title: As s, Lstant Director O98 CONTRACT NUMBER 97-0248 (PROPOSED) N W · E S PARKWAY ,NDERMILL VICINITY MAP THE GROVE AT SWIFT CREEK ;"' 099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: $.D.19. Subject: Authorize Right of Way Staff to Bid on Property at 5015 Cogbill Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize Right of Way staff to bid at a Judicial Sale, for the purchase of property at 5015 Cogbill Road and authorize the County Administrator to enter into the required contract and sign the necessary deed· Summary_ of Information: On July 29, the Board approved, the purchase of property at 5015 Cogbill Road for the expansion of Meadowbrook High School. Efforts to obtain all the required signatures have been ineffective. Liens and judgements against the property exceed the value and one of the owners has filed bankruptcy. There are back taxes due on the property and the Treasurer's Office is prepared to turn the property over for Judicial Sale. The County Attorney has advised that clear title to the property can be obtained through the Judicial Sale. Approval is recommended. District: Dale · Harmon Attact~ments: No Title: Riqht of Way Manaqer # 100 .. VICINITY SKETCH APPROVAL OF CONTP~ACT FOR THE PURCHASE OF A PARCEL OF LAi'ID ALO~iG COGBILL ROAD ~ 0l BROCK~URY i~"; ACR£$ ACRES TRAMP,.jING. RA f~_.R.O~ ~ARM$ (;ARt HEIGHT. - ~ ROCX SPRING dfldawbrook Plaza ~ ~ew VILLAGE MASON ~KI~BERL'! ACRES i 101 4g.~7 41 5 I~7 74 504~ -1 5040 2641 ~047 7 d ~2 .I747 5177 131 I'IG~B~O K HS 7~ 0~07 50~1 ,.to 5100 4o 50~0 I I I I II 103 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 8.D.20. Subject: Cancel the Public Hearing scheduled for December 16, 1998 to Consider an Inducement Grant of $185,000 to a Foreign Company for the Acquisition of 14 Acres in the Appomattox Industrial Center and Reset a Public Hearing for January 13, 1999 for the same purpose. County Administrator's Comments: County Administrator: Board Action Requested: Cancel the public hearing scheduled for December 16, 1998 and set a public hearing for January 13, 1999. Summary_ of Information: This date had been scheduled for public consideration of an agreement between the County and a foreign manufacturing company which has expressed a desire to locate a manufacturing facility in Chesterfield County. Negotiations are still on going and staff has requested that the public hearing be canceled and rescheduled for January 13, 1999. Thc public hearing for December 16 has not been advertised. Staff recommends setting a public hearing for January 13, 1999 to consider approval of the agreement. Preparer: ~~Ga~ ~. M~LcL~ Attachments: [] Yes · No Title: Director, Economic Development 0614:4.3063.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of ~ AGENDA Meeting Date: December 16, 1998 Item Number: 8.D.21. Subject: Transfer $3,000 in Matoaca District Three Cent Road Funds to the School Board to Purchase and Install Playground Equipment at Grange Hall Elementary School County. Administrator's Comments: County Administrator: Board Action Requested: Transfer $3,000 in Matoaca District Three Cent Road Funds to the School Board to purchase and install playground equipment at Grange Hall Elementary School. Summary_ of Information: Supervisor Humphrey requests the Board to transfer $3,000 from the Matoaca District Three Cent Road Fund to the School Board for playground equipment at Grange Hall Elementary School. The Grange Hall Elementary School Vqlunteer Playground Committee contacted Ms. Humphrey and requested a donation from the County to complete their project to purchase and install new · playground equipment at the school. The County is not legally authorized to give money to private organizations like the Playground Committee but the County can give money to the School Board to make public capital improvements on public property in the County. The balance in the Matoaca Three Cent Road Fund account is $17,999; use of 3,000 will leave an available balance of $14,999. Preparer: ~~£ '~ /_~)i[,~D~7 Title: Rebecca T. Dickson Attachments: W Yes [] No Director, Budget and Management 0407:43055.1 THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) I What is the amount of funding you are seeking? 000. oo Describe in detail the funding request and how the money, if approved, will be spent. ~©iqi¢5 Wi I/ ~C_ OSe.~ ~0 Is any County Department involved in the I'~_ $choo[ Ooo c / Pic (qrounc project, event or program for which ~~ ~ ~b ~o~ ~4~~ you are seeking funds? ~Qr~ 0_~ I~c~'~O~ ~p~. ~ If this request for funding will not fully fund your activity or program, what other ~-r~, individuals or organizations will provide the remainder of the funding? 0407:23380.1 106 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? Yes No Yes v/ No Yes ,v/ No What is the telephone number, fax number, e-mail address of the applicant.;' Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. ~n~tu~Ce ~'~ Title {if signing on behalf of an organization) Printed Name Principal~ Grange M~ll Elementary School 0407:23380.1 lO? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 8.D.23. Subject: Appropriation of funds and authorization for positions for Public Health Nurse Program in Schools County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to: 1) appropriate $36,200 to the Health Department and 2) authorize the creation of 3 school nurse positions. Summary of Information: The State Department of Education has awarded a School Health Incentive grant totalling $ 36,200 to upgrade three part-time nurses to full time status. This program was reviewed and approved by the Chesterfield School Health Advisory Board and the Superintendent of Schools, Dr. William C. Bosher. The Board is requested to: 1) appropriate $36,200 to the Health Department and 2) authorize the creation of 3 school nurse positions. Schools will reimburse the Health Department with the grant funds for these expenditures. Preparer.- Title: Deputy County Administrator for Human Bradford S. Hammer Services Attachments: Yes r--] No J# ~-~' J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: December 16. '1998 Number BudRet and Mana.qement Comments: If approved, this item will appropriate $36,200 in grant funding awarded from the State Department of Education for a School Health Incentive program. Schools will reimburse the Health Department for the expenditure. There are twelve full-time School Nurses funded in the Health Department and Schools currently funds four of them. This item will authorize the creation of three full-time School Nurse positions. There are three part-time School Nurses who will be elevated to full- time. The grant has been awarded for two years, through FY2000. The grant can be renewed after that time. No county match is required. Prepare'~':'~D..~ ~ ~- ~/~&~- Title: Director, Bud,qet & Mana,qement ~cc~ T.'Dic-'k-~on , **' 980CT 3O PH COMMONWEALTH of V IRC4INJ. A PAUL D. STAPLETON Superintendent of Public Instruction DEPARTMENT OF EDUCATION P.O. Box 2120 Richmond, Virginia 23218-2120 October 27, 1998 Office: (804) 225-2023 Fax: (804) 371-2099 pstaplet~,pen.kl 2.va.us Dr. William C. Bosher, Jr. Division Superintendent Chesterfield County Public Schools P. O. Box 10 Chesterfield, VA 23832 Dear FY 1999 Grant Amount: $36,200 I am pleased to inform you that the School Health Incentive Fund Grant for the provision of physical health care services in public elementary and secondary schools has been awarded to your school division. The grant funds will be forwarded to you in the next electronic transfer from the Depart_ment of Education. You are to be commended for ~ailty school i~al~n -progr~ you have provided your students.----- If you have questions concerning your grant, please feel free to contact Gwen Smith at (804) 786-8761, or e-mail at gpsmith@pen.kl2.va.us. Sincerely, .~-~lBtapleton PDS/rt cc: Gwen Smith 113 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page J of~. Meeting Date: December 16, 1998 Item Number: Subject: Consideration of Emergency Communications System Contract with Motorola, Inc. Board Action Requested: Authorize County Administrator to enter into Emergency Communications Contract with Motorola, Inc. Summary of Information: In 1992 the County completed an assessment of the County's current 800MHz public safety communications system. The study concluded that due to the age of the system, the increased usage of the system by public safety officers and the lack of repair, replacement and maintenance parts for system components, that the system needed to be replaced to meet future needs. The study also concluded that the current 911 Center in the basement of the Administration Building was no longer adequate and should be moved to the Public Safety Training Building. Furthermore, the Federal Communications Commission placed new restrictions on radio frequencies which required the County to upgrade its radio technology. In 1996, the County hired RCC Consultants, Inc. an engineering consultant, to 1) design the new radio communications system and the new 911 Center, and 2) assist the County in developing system specifications and hiring system contractors. Earlier this year, with the assistance of RCC, the County developed technical requirements for the new system. We then determined that Motorola, Inc. was the only communications company which could supply the County's system and could integrate the County's communications system with the new communications system being constructed in Henrico County and the communications system which will be constructed in the City of Richmond beginning in 1999. - Continued- 'N Robert L. Eanes 0407:43185.1 Attachments: C] Yes IINo 1# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of ~ S~mmary of Information: After almost two months of negotiations with Motorola representatives, we have finally negotiated a contract. The major contract terms are as follows: 1. Motorola will design, manufacture and install a new digital 20-channel emergency communications system. This will double the capacity of the current system and will provide full coverage throughout the County including coverage within buildings, both existing and projected. This will fill all of the existing coverage gaps in the County. The system is projected to be completed in the last quarter of 2000. 2. The new system will be integrated with Henrico and Richmond so that all County public safety personnel can communicate immediately with their counterparts in the region. This is important for the success of regional fire, police and rescue operations. Within Chesterfield County this system will serve the County's Police Department, Fire Department, EMS agencies and the Sheriffs Department. 3. The system cost ($19,600,000) is below the projected cost for the system. Payments will be spread over the life of the project within the current CIP projections. 4. Although Motorola does not normally support their systems with equipment and parts for more than 3-5 years after a system is built, they have guaranteed that they will support the County's system until January 1, 2011. 5. The County can purchase additional radios and other equipment to expand the system in the future both for emergency and non-emergency (Utilities Dept.) communications needs. These purchases will be at 1995 prices with only a modest CPI percentage increase. 6. Motorola will provide the County with free system sofNvare upgrades for the entire life of the system. Motorola will also notify the County of any software problems they discover and provide free corrective or replacement software. Staff.believes that this contract is not only financially advantageous to the County but also meets the County's communications needs, both current and into the first two decades of the next century. Staffrecommends that the Board authorize the County Administrator to execute a contract with Motorola subject to approval by the County Attorney. The final contract has not been completed but the most recent draft is available for review by the Board. 0407:43185.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 Meeting Date: December 16. 1998 Number Budget and Management Comments: Funding for the Emergency Communication System Upgrades project is comprised of general obligation bond proceeds, general funds, cellular phone tax revenues and E-911 tax revenues. The FY99 CIP included a $6.125 million increase in funding for the Emergency Communication Systems Upgrade project over the period FY99 - FY2001. Total project funding of $30.75 million, inclusive of prior and planned future years, is allocated over a five year period which began in FY97 and is planned to continue through FY2001 as identified in the FY99-2003 CIP. A summary of funding sources and uses follows. This contract represents the primary component of this multi-faceted project, the radio system. Build out and furnishing of the communications center is another major component that is currently underway. Award of this contract presents several challenges. Staffhas overcome, or has established approaches to resolve issues surrounding necessary appropriations, cash flows, and project budgeting. In essence, there is adequate planned funding to put a new communication system in operation. Additional funds however may be required to implement either in part or in whole some of the subsequent components of this project that were envisioned with the funding identified in the FY99 CI]). The contract amount is greater than the current available appropriation. The County Attorney will incorporate language into the contract addressing this matter from both an appropriation and cash flow perspective. While the contract amount may be below the consultant's latest estimate for the system, the contract amount does exceed the FY99 planned budget for the radio system. Future planned appropriations are expected to satisfy the funding requirements for this contract and those components necessary to put a new communications system in operation. Existing and planned funding may not satisfy all, of the identified needs associated with subsequent project phases. An improved computer aided dispatch system, new mobile data terminals, and automated vehicle locators are some examples of major components that most likely will necessitate additional funding. During the course of the project, the requirements for these components will be better defined. The contingency funds will be evaluated from time to time and could be a potential source of partial funding. Contract negotiations have resulted in certain reductions to the scope of work for this contract. Some of those scope reductions are anticipated to be provided at no cost to the County via other contracts. Construction of the communication towers is one such example. Other items that were eliminated from Bud,qet and Mana.qement Comments (cont.): Page 4 of $ this scope of work will be solicited in future procurements at some yet to be identified cost. There is a project contingency that could be utilized for those items deleted from this scope of work that are still necessary to put the new communication system in operation. Financial information that details both the project funding plans as well as the project budget is attached. Preparer: ~~A"C ~ _~ ~~Title: Director, BudRet & Management Rebecca T. Dickson Bud.qet & Manaqement Comments (cont.): Emergency Communication Systems Upgrades - Financial Data Page 5 of 5 Project Funding per FY99-2003 Capital Improvement Program Planned Sources: FY97-FY99 Bond Proceeds $ 8,475,000 Cell Revenues 1,701,900 911 Revenues 2,185,600 General Fund 1,100,000 TOTAL $ 13,462,500 FY00 FY01 $ 5,000,000 $ 6,020,000 1,020,000 1,070,000 700,000 700,000 1,075,000 1,700,000 $ 7,795,000 $ 9,490,000 TOTAL $ 19,495,000 3,791,900 3,585,600 3,875,000 $ 30,747,500 Project Budget (Uses): Administration and Support Professional Services Communication Center Construction Communication Center Furnishings and Equipment Communication Center Util. Conn./Telecomm. Infrastructure Tower Site Utility Work Radio System Wide Area Network Contingency SUBTOTAL Projected available for CADS/MDT/AVL: TOTAL $ 881,300 1,707,040 2,379,100 906,810 160,000 250,000 19,599,800 120,000 3,200,000 $ 29,204,050 1,543,450 $ 30,747,500 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ] of I Meeting Date: December 16, 1998 Item Number: ~.~).~o Subject: Transfer $4,065 in Dale District Three Cent Road Funds to the School Board to Purchase and Install an Air Watch Weather System at Salem Church Elementary School County Administrator's Comments: County Administrator: ~~ Board Action Requested: Transfer $4,065 in Dale District Three Cent Road Funds to the School Board to purchase and install an airwatch weather system at Salem Church Elementary School. Summary_ of Information: Supervisor Daniel requests the Board to transfer $4,065 from the Dale District Three Cent Road Fund to the School Board to install an Ak Watch Weather System at Salem Church Elementary School. The principal and PTA President contacted Mr. Daniel and requested a donation from the County to purchase and install the system. (See attached application.) The County can give money to the School Board to make public capital improvements on public property in the County. The balance in the Dale Three Cent Road Fund account is $40,3 89; use of $4,065 will leave an available balance of $36,324. Preparer: ~ R~e~Cecc~a ~,/~m~sCO!~QO~x Attachments: [] Yes [] No Title: Director, Budget and Management 0407(00):43192.1 THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to a~a~') g~.~A ~_.~- -- . What is the amount of funding you are seeking? .. Describe in detail the funding request and ho.w the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? J If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes ~xq~ No Yes ~ No Yes ~.~ !Z~ 0~4 No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. ~g~ature(~ - - - Printed I~me 04,9'?:213 ~? O. I ~ol Studen~ CHESTERFIELD COUNTY PUBLIC SCHOOLS December 14, 1998 Mr. Harry Daniel 4833 Melody Road, South Richmond, VA 23234 Dear Mr. Daniel, Mrs. Kathy Crockett, a parent who works on our after school enrichment program, brought to our attention the Air Watch Weather System. She shared the materials she received and that she had spoken with you about the program and its cost. From all that we can tell, this would be a great asset to our school community and would be a great resource for our teachers. We thank you for your consideration of providing the financial support to make this a reality at Salem Church Elementary. Sincerely, Ms. Toy Douglas Principal Mrs. Karen Anderson PTA President TD/jk SALEM CHURCH ELEMENTARY SCHOOL 9600 Salem Church Road · Richmond, Virginia 23237 (804) 768-6215 · FAX (804) 796-9499 · TDD (804) 748-1638 Equal Opportunity Employer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 16, 1998 Item Number: $-D. 22. Subject: Transfer of $750 in Matoaca Magisterial District Streetlight Funds to School Board to Purchase Band Uniforms and a new Front Banner at Manchester High School County_ Administrator's Comments: County Administrator: _~~ Board Action Requested: Approve the transfer of $750 in Matoaca District Streetlight Funds to the School Board for Manchester High School to purchase used band uniforms from Hanover County and to purchase a new front banner. Summary. of Information: Supervisor Humphrey requests the Board to consider transferring $750 in Matoaca District Streetlight Funds to the School Board to purchase used band uniforms from Hanover County and a new front banner. The banner and uniforms will be used in holiday parades and at the Peach Bowl this New Year's Eve. The Manchester High School Band Boosters contacted Ms. Humphrey and requested a $750 donation from the County. The County is not legally authorized to give money to organizations like the Band Boosters but the County can give money to the School Board to make capital purchases. The band uniforms and banner will be purchased and owned by the School Board and will be part of the School Board's inventory. The balance in the Matoaca Streetlight Fund account is $35,415. Use of $750 for this request will leave an available balance of $34,665. Preparer: ~-~'/~C~ I-- ]~'C~'3~ Title: Rebecca T. Dickson Attachments: [] Yes [] No Director, Budget and Management 0407:43097.1 12107198 MON 09:18 FAX 804 7396340 ~{ANCHESTER HIGH SCHOOL "'THREE CENT ROAD FUND APPLICATION 002 This application must be completed and eigrmd befol9 the County can consider a request f~r funding with Three Cent Read Funds. Compl~edng and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Bored of Supervisors from even considering your request. What is [he name of the applicant (person or organization) making this funding request? The Manchester Hig.h School__Band Steven Barton, director if an organization is the applicant, what is the nature and purpose of the organization? (Also attach organiza~Jon's most recent articles of incorporation and/or bylaws to application.) A organization of the curricular and extra-curricular Chesterfield County Public Schools. What is the amount of funding you are seeking? $750.00 Describein de. il the funding requestand how the money, if approved, willbe spent. To defray, the cost of purchasing used uniforms from Hanover County and a new front bann-er for use in holi~.a¥ parades and th~ Peach Bowl th~s New Year's Eve. Is any County Department involved in the project, event or program for which you are seeking funds? No. o If this request for funding will not fully fund your ac~ivizy or program, what other individuals or organizations will provide the remainder af the funding? Monies from student fundraising and fees will be used. 040';~23380. l - :".' 109 12/04/98 FRT 14:40 [TX/RX NO 7953] [~]002 DEC=BT= i 99B - -~a-cJ r25 .............. }31~4' '~96~40 ............. 99Y, ........................... PY{~2 12/07/98 MON 09:18 FAZ 804 7396340 MANCHESTER HIGH SCHOOL if applicant is an organization, answer the following: Is zhe organization a corporation? Is the organization non-profit? is the organization tax-exempt? Page 2 Yes_ No_ x . Yes __, X _ No" . Yes g No 003 What is the address of the applicant making this funding request? Manchester High Snhnnl 12601 Bailey Bridge Road Midlothian, VA 23112 What is the telephone number, fax number. e-mail address of the appl!¢ant? 739-6275 ~7'39-6340 (fax) sbart:on@chesterfield, k12. va. us Signature of applicant. If you are signing on behalf of an organization you must be the president, vi=e-president, chairman or vice- cheirn~n of the. m~anizatio-. . _ I Signamre J principa~., band director ~ifle (if signing on behalf of an organization} Peter t(oste Steven Barton printe~ Name L.44)?-g3 ~.= u. 2 DEC-07-1998 09:2~ 12/04/98 FRI i4:40 TOTRL P.03 [TX/RINO 7983] ~003 P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 16. 1998 Item Number: 8.D.8.a. Set a Public Hearing for January 13, 1999 to Consider Shoosmith Bros., Inc. 's Request to Site and Operate a Municipal Solid Waste Management Facility County_ Administrator's Comments: County_ Administrator: Board Action Requested: Set a public hearing for January 13, 1999 Summary_ of Information: Shoosmith Bros., Inc. is requesting approval to site a Municipal Solid Waste Management Facility and approval to operate the same within the County. This request is in accordance with the Chesterfield County Code Chapter 11, Article VII - Siting of Solid Waste Management Facilities and Article VIII - Approval of Waste Material Management and Disposal. The Governor's moratorium prohibits the Department of Environmental Quality (DEQ) from issuing a permit, however DEQ can continue the review process. The moratorium does not affect the local government review process. Per the county ordinance cited, the Board of Supervisors has 120 days and 90 days, respectively to act wn Article VII and Article VIII. By ordinance, if no dispositien is decided within these time lines, the application is deemed tm be ~ranted. Therefore it is imperative to hold the public hearing as proposed. If granted local government approval, the applicant must formally submit the application to DEQ for review and approval. Prior to any approval by DEQ, another public hearing is conducted by DEQ according to Virginia's Solid Waste Management Regulations. Preparer: Fram:is M. Pitaro Title = Director, Department of General Services Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~Date: December 16, 1998 Item Number: iO.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary_ of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: County Administrator: Attachments: 96-0077 Leach/Mor at Old Stage Road Eric Harrison Leach and Mor Development Assoc. Action Plumbing and Heating Water Improvements - Wastewater Improvements - Bermuda PreparedBy:~. Yes No 114 $20,500.33 $19,181.00 Agenda Item December 16, Page 2 1998 o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0308 Rockwood Office Park Expansion Richard E. Collier and Sarah H. Collier Richmond Sprinkler Corporation Water Improvements - Dale 97-0042 Birkdale, Section 11 Milhaus Corporation Piedmont Construction Company, Water Improvements - Wastewater Improvements - Matoaca Inc. 97-0191 Clodfelter Machine - Warbro Road (Formerly Roper Brothers) Charles K. and Carole C. Clodfelter Infracorps of Virginia, Inc. Water Improvements - Clover Hill 97-0265 Rivers Bend Apartments RB Limited Partnership S. W. Rodgers Company, Inc. Water Improvements - Wastewater Improvements - Bermuda $3,000.00 $73,745.75 $39,194.65 $5,170.00 $62,248.00 $73,234.00 A~enda Item December 16, 1998 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0017 Robious Forest, Section C Forest Development Company Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Midlothian 98-0019 Bellwood Pentecostal Holiness Church 7211 Iron Bridge Road Bellwood Pentecostal Holiness Church Mayton Construction, Inc. Water Improvements - Wastewater Improvements - Dale 98-0042 River City Diner at Bellgrade River City Diner Development LLC G. L. Pruett, Inc. Water Improvements - Midlothian 98-0113 Crown Park, Section A Otterdale Development Corporation R.M.C. Construction Company Water Improvements - Wastewater Improvements - Clover Hill $3,200.00 $22,405.00 $23,490.00 $24,411.00 $6,912.00 $54,140.00 $64,115.00 116 Agenda Item December 16, 1998 Page 4 10. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0139 Commonwealth Center Relocation Water Line Faison-Commonwealth Centre Limited Partnership A North Carolina Limited Partnership F. L. Showalter, Inc. Water Improvements - Matoaca $113,740.00 11. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0146 Harrowgate Place, Section 1 Savage and Lennon, Inc. R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Bermuda $55,097.50 $68,898.00 12. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0219 Salisbury-Hatfield, Section V G & H Incorporated Infracorps of Virginia, Inc. Water Improvements Wastewater Improvements - Midlothian $44,920.00 $85,365.00 117 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 10.B. Su~ect: Status of General Fund Balance, District Road and Street Light Reserve for Future Capital Projects, Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Attachments: Lane B. Ramsey / Yes Title: County Administrator CHESTERFIELD COUNTY GENERAL FUND BALANCE December 10, 1998 BOARD MEETING DATE 07/01/98 10/28/98 10/28/98 10/28/98 10/28/98 11/12/98 DESCRIPTION FY99 Actual Beginning Fund Balance Designation of FY98 expenditure savings to address County Unified Pay Plan in future years Reappropriation of FY98 expenditure savings to the Fire Department for use in FY99 Designate net school FY98 expenditure savings for school uses Reappropriation of FY98 County expenditure savings for Unified Pay Plan in FY99 AMOUNT (1,885,893) (141,300) (2,092,918) (700,000) BALANCE $33,760,968 $31,875,075 $31,733,775 $29,640,857 $28,940,857 119 Board Meeting Date CHESTERFIELD COUNTY ~ R~SERVE FOR FUTURE CAPITAL PROJ~,-,TS TRADITIONALLY FUNDED BY DEBT December 10, 1998 Description Amount FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998 4/8/98 FY99 Budgeted Addition 8,150,000 4/8/98 FY99 Capital Projects (5,918,800) 6/24/98 Transfer for Clover Hill Sports Complex, Phase II acceleration of soccer fields, baseball fields, and parking (460,000) 7/29/98 File tracking system in Clerk of Circuit Court's office (50,o0o) 8/20/98 Designation for potential reduction in grant funds for the Henricus Land purchase (230,000) 10/14/98 Transfer for construction of Phase II of Public Safety Training Center at Enon (70,000) 10/28/98 Transfer funds for County match of DCJS grant for Criminal History Record System Improvement to provide video arraignment capabilities. (contingent upon grant approval) (74,977) 11/12/98 Transfer funds to the Chesterfield Historical Society for museum improvements for the County's 250th anniversary (38,000) 11/24/98 Transfer funds to County Capital Projects to fund construction of soccer field lighting at Manchester Middle School (5o,000) 11/24/98 Transfer funds to cover costs of security system for Information Systems Technology. (115,oo0) Balance 8,411,790 2,492,990 2,032,990 1,982,990 1,752,990 1,682,990 1,608,013 1,570,013 1,520,013 1,405,013 Prepared by Ac.~ountmg Deparlment November 30, 1998 Date Began 12/88 * 12/93 09/96 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVEDANDEXECUTED Original Date Amount Ends Airport State Police Hangar Additions $128,800 County Warehous~ 331,20Q Total 460,000 Real Propexty Lease/ Purohas~ School T~ohnieal Center Printing Press 12/00 Outstanding Balance 11/30/98 $ 29,745 76A86 106,231 17,510,000 12/01 8,095,000 80,649 11/99 25,223 TOTAL APPROVED AND EXECUTED $18.050.64~9 $8.226.45~4 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 * Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 16, 1998 Item Number: 11. Subject: EXECUTIVE SESSION County. Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Executive session pursuant to § 2.1-344(A)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding legal issues relating to David R. Cosby, et al. v, Board of Supervisors and pursuant to § 2.1-344(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific appointee of the Board. Steven L. Micas 0800:43016.1 Attachments: [] Yes · No , t# ~.~3 I Meeting Date: December 16. 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page _L of J_ 15 .B. Subject: Resolution Recogmizing Brandermill Community Association as Central Virginia's Community Association of the Year County Administrator's Comments: County AdministraWr: Board Action Requested: Adoption of attached Resolution Summary_ of Information: Art Warren has requested that the attached Resolution be adopted. Recognition of the Brandermill Community Association for its award for leadership, vision and sound business development and planning on behalf of the community association's residents. Preparers: / f~/~-~/ p ~ -D°nald/J. Kap~el~'~ ~ Attachments: Yes ~ No Director, Public Afro. irs Recognizing the Brandermill Community Association WHEREAS, the Brandermill Community Association will celebrate its 25th anniversary in 1999; and WHEREAS, the Brandermill Community Association contributes significantly to the quality of life enjoyed by those Chesterfield County residents residing in Brandermill; and WHEREAS, the Central Virginia Chapter of the Community Association Institute has named the Brandermill Community Association the ~Community Association of the Year" for 1998; and WHEREAS, this prestigious award is given in recognition of leadership and vision on behalf of the community association's residents; and WHEREAS, this award also considers the advancement of sound business development and planning, environmental stewardship and active participation with local government; and WHEREAS, such noteworthy efforts deserve appropriate recognition NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors expresses its congratulations to the Brandermill Community Association and wishes it continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~__ of Meeting Date: December 16. 1998 Item Number: 15 .A. Subject: Resolution Recognizing Gladys Collins Nunnally County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution Summary. of Information; Mrs. Humphrey has requested that the attached Resolution be adopted. In recognition of Ms. Nunnally, an assistant professor at VSU who is being reco~ized as one of the 1999 Top Ten Business Women of the Year by the national organization, American Business Women's Association. (/'" Donald'. K/ap~)e~''/ ( Director, Public Affairs Attachments: Yes ~ No Resolution Recognizing Ms. Gladys Collins Nunnally WHEREAS, Virginia State University is located in Chesterfield County, Virginia; and WHEREAS, VSU offers a quality higher education to young people from throughout the region and the nation; and WHEREAS, Gladys Collins Nunnally is an assistant professor at VSU; and WHEREAS, Gladys Collins Nunnally has distinguished herself by being recognized as one of the 1999 Top Ten Business Women of the Year by the American Business Women's Association, a national organization; and WHEREAS, selections were made from the more than 80,000 women in the organization; and WHEREAS, such distinction brings honor to Ms. Nunnally, VSU and Chesterfield County; and WHEREAS, such excellence deserves appropriate recognition NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors expresses its congratulations to Gladys Collins Nunnally and recognizes the contribution she makes to the quality of higher education in Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ! of 2 AGENDA Meeting Date: December 16~ 1998 Item Number: 15. ¢. Subject: Resolution Recognizing AlliedSignal Inc. for Their Contribution to Chestedield County by Naming Them the Chesterfield County Large Business of the Year for 1998 County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of the attached resolution. Summal7 of Information: Based upon the Board's approved Business Appreciation Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Business, and one to the Developer of the year. The committee submits AlliedSignal, Inc. located at 4101 Bermuda Hundred Road and 15801 Woods Edge Road for your approval as the recipient of Chesterfield's 1998 Large Business Appreciation Award. AlliedSignal, Inc. has been in Chesterfield County for 43 years and employs approximately 2,200 people. AlliedSignal, Inc. has long been a role model for industry through their commitment to civic and educational activities in Chesterfield County. agi8dl/erk Preparer:~ ~ -'~~/~ Title: Director /~ary R. McLaren Attachments: I Yes ~'-~o # ~'~ Resolution Recognizing AlliedSignal, Inc. as the 1998 Large Business of the Year WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and WHEREAS, AlliedSignal, Inc. has contributed innovative products, superior services and progressive technologies with extraordinary quality worldwide and has been located in Chesterfield County for 43 years and has a combined employment of 2,200 employees at the Chesterfield Manufacturing Plant and Technical Center; and WHEREAS, AlliedSignal, Inc. pays annually over $4.9 million in state and local taxes and is the fifth largest private employer in the Richmond Area. Chesterfield County is home _to the Allied Signal Polymers headquarters and manufactures Spectra, nylon carpet fibers, industrial fibers and engineered plastics. AlliedSignal is a company which through its strong emphasis on health, safety and environmental excellence works to protect its employees, customers and plant neighbors; and WHEREAS, The employees of AlliedSignal continue to take the lead in raising funds for non-profit organizations and have contributed $190,000 to the United Way; donated land to the Bensley-Bermuda Emergency Rescue Squad to build its new facility; and co- sponsors the Envirothon Competition between teams of high school students from Chesterfield; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its gratitude on behalf of the County to AlliedSignal, Inc. for their many contributions; AND, BE IT FURTHER RESOLVED, that the Board of Supervisors expresses its appreciation to AlliedSignal, Inc. for their contributions by recognizing them as the 1998 Large Business recipient of the Chesterfield County Business Appreciation and Recognition Award. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: December 16t 1998 Item Number: 15. D. Subject: Resolution Recognizing ]-he Landmark Company of Virginia, Inc. for their Contribution to Chestedield County by Naming them the Chestedield County Developer of the Year for 1998. County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summar~ of Information: Based upon the Board's approved Business Appreciation Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Businesses, and one to the Developer of the Year. The committee submits The Landmark Company of Virginia, Inc. for your approval as the recipient of Chesterfield's 1998 Developer Appreciation Award. Over the past year The Landmark Company of Virginia, Inc. has helped enhance Chesterfield County's economic development opportunities with development of several business parks in the Chesterfield County. Preparer:, _ /Gary agiSd2/erk Title: Director Attachments: 1Yes ~o 1# Resolution Recognizing The Landmark Company of Virginia, Inc. as the 1998 Developer of the Year WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and WHEREAS, The Landmark Company of Virginia, Inc. began their business in Chesterfield County in 1978 with an office/warehouse building in Southport Commercial Park where only two other buildings existed at the time; and, WHEREAS, The Landmark Company of Virginia, Inc. has been instrumental in the development of the Chesterfield Business Center at the Chesterfield County Airport Industrial Park, the Southport Business Center, and the Chesterfield Court Shopping Center. Over the past year The Landmark Company has facilitated the location of Legg US and DunMar Moving Systems in the Airport Industrial Park; and, WHEREAS, the Chesterfield Business Center and Southport Office Park paid $131,745 in real estate taxes in 1998 alone and are home to more than a hundred businesses, providing employment for and services to Country residents and paying their business taxes; and; WHEREAS, employees of Landmark Company of Virginia have served on various community boards and volunteed in organizations that include the Chesterfield Planning Commission, the rescue squad and Maymont Park. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its gratitude on behalf of the County to The Landmark Company of Virginia, Inc. for their many contributions; AND, BE IT FURTHER RESOLVED, that the Board of Supervisors expresses its appreciation to The Landmark Company of Virginia, Inc. for their contributions by recognizing them as the 1998 recipient of the Chesterfield County Developer of the Year Award. 1,31 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 15.~.. Su~ect: Recognizing Mr. Michael Brandon Pace, Troop 806, and Mr. David Edward Hellman, Troop 829, Upon Attaining Rank of Eagle Scout County Administrator's Commen~: County Administrator: ~ Board Action Requested: Adoption of the attached resolutions. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Mr. Michael Brandon Pace, Troop 806, sponsored by Woodlake United Methodist Church and Mr. David Edward Hellman, Troop 829, sponsored by Saint Matthias' Episcopal Church, Upon Attaining Rank of Eagle Scout. Dale District Michael Brandon Pace Parents: Michael and Jan Clover Hill District. David Edward Hellman Parents: Larry and Carol Preparer: Tammy D.'/-laskins Attachments: Yes Title: Clerk to the Board 132 RECOGNIZING MR. MICHAEL BRANDON PACE UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael Brandon Pace, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Brandon is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Michael Brandon Pace and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. X33 RECOGNIZING MR. DAVID EDWARD HELLMAN UPON HIS ATTAINING RANK OF EAGLE SCOUT W~EREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. David Edward Hellman, Troop 829, sponsored by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, David is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. David Edward Hellman and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 1.34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 16, 1998 Item Number: 17.A.1. Subject: Public Hearing to Consider Tax Exemption Request of Chesterfield Alternatives, Inc. (Matoaca Magisterial District) County. Administrator's Comments: County Administrator: ~ Board Action Requested: Adopt the attached Resolution recommending that Chesterfield Alternatives, Inc. be exempted from real estate taxes. Summary of Information: The Board set a public hearing for this date to consider adoption of a resolution recommending to the General Assembly that property owned by Chesterfield Alternatives, Inc. be exempted from real estate taxes. Under the Virginia Constitution, non-profit organizations seeking an exemption from local real estate taxation must obtain the exemption from the General Assembly. The General Assembly cannot, however, consider a tax exemption request until the request has been considered, after a public hearing, by the governing body of the locality in which the organization is located. Chesterfield Alternatives, Inc., a non-stock, non-profit corporation located in the County, has applied to have its real estate exempted from the County's Real Estate Tax. Chesterfield Alternatives, Inc. provides housing and services to mentally handicapped citizens and owns property located at 10713 Ridge Run Road in the Great Oaks subdivision of the Matoaca Magisterial District. (Continued) Preparer: Attachments: ~~ Title: County Attorney /0 '~Stev ,~p~. ]~i~as 1205:43028.1(43029.1) · Yes [] No [ # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: Chesterfield Alternatives, Inc. recently entered into an agreement with the Department of Mental Health/Mental Retardation to house mentally disabled citizens of the County at this property, provide all necessary counseling, and provide related residential services. The Code of Vkginia sets forth a number of factors the Board is required to consider before it makes an exemption recommendation to the General Assembly. These factors are listed in the attached resolution. Chesterfield Alternatives, Inc. has supplied the County with information indicating that: Chesterfield Alternatives, Inc. is exempt from federal income taxation pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986. The E1 Number is 54-1624359. o No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Vkginia Alcoholic Beverage Control Board to Chesterfield Alternatives, Inc. for use on the organization's property. o No director of Chesterfield Alternatives, Inc. is paid any compensation for service in such position with the corporation. No part of the net earnings of Chesterfield Alternatives, Inc. inures to the benefit of any individual. 5. Chesterfield Alternatives, Inc. provides services for the common good of the public. No part of the activities of Chesterfield Alternatives, Inc. involves carrying on propaganda or othemdse attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. Chesterfield Alternatives, Inc. has no rule, regulation, policy or regulation which discriminates on the basis of religious conviction, race, color, gender or national origin. This year the above-mentioned property is assessed at a value of $96,200 and will generate $1,039.00 in County real estate tax. In 1997, the property generated $1,032.00 in County real estate tax. Based on this information, Chesterfield Alternatives, Inc. would qualify under Virginia law as an organization which may receive a local tax exemption. 1205:43028.1(43029.1) 1.36 AT A REGULAR MI~.I~.T1NG OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, ON DECEMBER 16, 1998 RESOLUTION SUPPORTING THE DESIGNATION OF PROPERTY OF CHESTERFIELD ALTERNATIVES, INC. AS EXEMPT FROM TAXATION BY THE GENERAL ASSEMBLY OF VIRGINIA WI-W~S, Chesterfield Alternatives, Inc. is a non-stock, non-profit corporation which provides housing and services to mentally handicapped citizens of Chesterfield County; and WHEREAS, Chesterfield Altematives, Inc. owns real property located in the Matoaca Magisterial District of Chesterfield County, Virginia at 10713 Ridge Run Road; and WHEREAS, real property used exclusively for charitable and benevolent purposes by a qualifying organization shall be exempt from taxation as authorized by Article X, Section 6(a)(6) of the Constitution of Virginia, upon action by the General Assembly of Virginia and so long as such organization is operated not for profit and the property so exempt is used in accordance with the purpose for which the organization is classified; and WHEREAS, the Board of Supervisors of Chesterfield County, Virginia has considered the following factors before the adoption of this resolution in support of the tax exempt status of Chesterfield Alternatives, Inc. as follows: 1. Chesterfield Alternatives, Inc. is exempt from federal income taxation pursuant to Section 501(c) of the Internal Revenue Code of 1986. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Chesterfield Alternatives, Inc. for use on the organization's property. 3. No director or officer of Chesterfield Alternatives, Inc. is paid any compensation in excess of the value of the services performed in such position with the corporation. 4. No part of the net earnings of Chesterfield Alternatives, Inc. inures to the benefit of any individual. public. Chesterfield Alternatives, Inc. provides services for the common good of the 6. No part of the activities of Chesterfield Altematives, Inc. involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 1,37 7. Chesterfield Alternatives, Inc. has no rule, regulation, policy or practice which discriminates on the basis of religious conviction, race, color, gender or national origin. 8. This year the above-mentioned property is assessed at a value of $96,200 and will generate $1,039.00 in County real estate tax. In 1997, the property generated $1,032.00 in County real estate taxes. THEREFORE, be it resolved by the Board of Supervisors of Chesterfield County as follows: 1. That this Board supports the request of Chesterfield Alternatives, Inc. for exemption from taxation of its real property pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia and the provisions of Chapter 36 of Title 58.1 of the Code of Virginia, 1950, as amended, and that such exemption should be categorized as charitable and benevolent. 2. That the County Administrator is directed to forward a certified copy of this resolution to the members of the General Assembly representing the County of Chesterfield with the request that the proper legislation be introduced in the General Assembly to achieve the purposes of this resolution. 3. The effective date of this resolution shall be December 16, 1998 On motion and second to adopt resolution, motion was carded by the following recorded vote: Ayes: Nayes: 1205:43029.1 1;18 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 16, 1998 Item Number: 17.A. 2. Subject: Public Hearing to Consider Tax Exemption Request of Chesterfield Alternatives, Inc. (Bermuda Magisterial District) County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached Resolution recommending that Chesterfield Alternatives, Inc. be exempted from real estate taxes. Summary of Information: The Board set a public hearing for this date to consider adoption of a resolution recommending to the General Assembly that property owned by Chesterfield Alternatives, Inc. be exempted from real estate taxes. Under the Virginia Constitution, non-profit organizations seeking an exemption from local real estate taxation must obtain the exemption from the General Assembly. The General Assembly cannot, however, consider a tax exemption request until the request has been considered, after a public hearing, by the governing body of the locality in which the organization is located. Chesterfield Alternatives, Inc., a non-stock, non-profit corporation located in the County, has applied to have its real estate exempted from the County's Real Estate Tax. Chesterfield Alternatives, Inc. provides housing and services to mentally handicapped citizens and owns property located at 4104 Coastline Road in the Chester Station subdivision of the Bermuda Magisterial District. (Continued) Preparer: Title: County Attorney 1205:43030.1(43031.1) Attachments: 1Yes [ENo I# 1L{.~ ] CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: Chesterfield Alternatives, Inc. recently entered into an agreement with the Department of Mental Health/Mental Retardation to house mentally disabled citizens of the County at this property, provide all necessary counseling, and provide related residential services. The Code of Virginia sets forth a number of factors the Board is required to consider before it makes an exemption recommendation to the General Assembly. These factors are listed in the attached resolution. Chesterfield Alternatives, Inc. has supplied the County with information indicating that: Chesterfield Alternatives, Inc. is exempt from federal income taxation pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986. The E1 Number is 54-1624359. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Vkginia Alcoholic Beverage Control Board to Chesterfield Alternatives, Inc. for use on the organization's property. No director of Chesterfield Alternatives, Inc. is paid any compensation for service in such position with the corporation. No part of the net earnings of Chesterfield Alternatives, Inc. inures to the benefit of any individual. 5. Chesterfield Alternatives, Inc. provides services for the common good of the public. No part of the activities of Chesterfield Alternatives, Inc. involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. Chesterfield Alternatives, Inc. has no rule, regulation, policy or regulation which discriminates on the basis of religious conviction, race, color, gender or national origin. This year the above-mentioned property is assessed at a value of $83,400 and will generate $901.00 in County real estate tax. In 1997, the property generated $835.00 in County real estate tax. Based on this information, Chesterfield Alternatives, Inc. would qualify under Virginia law as an organization which may receive a local tax exemption. 1205:43030.1(43031.1) 1.40 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHES~LD COUNTY, VIRGINIA, ON DECEMBER 16, 1998 RESOLUTION SUPPORTING THE DESIGNATION OF PROPERTY OF CI-IES~RFIELD ALTERNATIVES, INC. AS EXEMPT FROM TAXATION BY THE GENERAL ASSEMBLY OF VIRGINIA WHEltEAS, Chesterfield Alternatives, Inc. is a non-stock, non-profit corporation which provides housing and services to mentally handicapped citizens of Chesterfield County; and WHEREAS, Chesterfield Alternatives, Inc. owns real property located in the Bermuda Magisterial District of ChesterField County, Virginia at 4104 Coastline Road; and WI-IF~REAS, real property used exclusively for charitable and benevolent purposes by a qualifying organization shall be exempt from taxation as authorized by Article X, Section 6(a)(6) of the Constitution of Virginia, upon action by the General Assembly of Virginia and so long as such organization is operated not for profit and the property so exempt is used in accordance with the purpose for which the organization is classified; and WI-IF~REAS, the Board of Supervisors of Chesterfield County, Virginia has considered the following factors before the adoption of this resolution in support of the tax exempt status of ChesterField Alternatives, Inc. as follows: 1. Chesterfield Altematives, Inc. is exempt from federal income taxation pursuant to Section 501(c) of the Intemal Revenue Code of 1986. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Chesterfield Alternatives, Inc. for use on the organization's property. 3. No director or officer of Chesterfield Alternatives, Inc. is paid any compensation in excess of the value of the services performed in such position with the corporation. 4. No part of the net earnings of Chesterfield Alternatives, Inc. inures to the benefit of any individual. public. Chesterfield Alternatives, Inc. provides services for the common good of the 6. No part of the activities of Chesterfield Alternatives, Inc. involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 141 7. Chesterfield Alternatives, Inc. has no rule, regulation, policy or practice which discriminates on the basis of religious conviction, race, color, gender or national origin. 8. This year the above-mentioned property is assessed at a value of $83,400 and will generate $901.00 in County real estate tax. In 1997, the property generated $835.00 in County real estate taxes. THEREFORE, be it resolved by the Board of Supervisors of Chesterfield County as follows: 1. That this Board supports the request of Chesterfield Alternatives, Inc. for exemption from taxation of its real property pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia and the provisions of Chapter 36 of Title 58.1 of the Code of Virginia, 1950, as amended, and that such exemption should be categorized as charitable and benevolent. 2. That the County Administrator is directed to forward a certified copy of this resolution to the members of the General Assembly representing the County of Chesterfield with the request that the proper legislation be introduced in the General Assembly to achieve the purposes of this resolution. 3. The effective date of this resolution shall be December 16, 1998 On motion and second to adopt resolution, motion was carded by the following recorded vote: Ayes: Nayes: 1205:43031.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 16, 1998 Item Number: 17.A.3. Subject: Public Hearing to Consider Tax Exemption Request of Chesterfield Alternatives, Inc. (Midlothian Magisterial District) County_ Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached Resolution recommending that Chesterfield Alternatives, Inc. be exempted from real estate taxes. Summary of Inf0rmati0n: The Board set a public heating for this date to consider adoption of a resolution recommending to the General Assembly that property owned by Chesterfield Alternatives, Inc. be exempted from real estate taxes. Under the Virginia Constitution, non-profit organizations seeking an exemption from local real estate taxation must obtain the exemption from the General Assembly. The General Assembly cannot, however, consider a tax exemption request until the request has been considered, after a public hearing, by the governing body of the locality in which the organization is located. Chesterfield Altematives, Inc., a non-stock, non-profit corporation located in the County, has applied to have its real estate exempted from the County's Real Estate Tax. Chesterfield Alternatives, Inc. provides housing and services to mentally handicapped citizens and owns property located at 200 North Pinetta Drive in the Brighten Green subdivision of the Midlothian Magisterial District. (Continued) ~ S~~.~cas 1205:43032.1(43033.1) Attachments: =Yes ENo [# 14,3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary. of Information: Chesterfield Alternatives, Inc. recently entered into an agreement with the Department of Mental Health/Mental Retardation to house mentally disabled citizens of the County at this property, provide all necessary counseling, and provide related residential services. The Code of Virginia sets forth a number of factors the Board is required to consider before it makes an exemption recommendation to the General Assembly. These factors are listed in the attached resolution. Chesterfield Alternatives, Inc. has supplied the County with information indicating that: Chesterfield Alternatives, Inc. is exempt from federal income taxation pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986. The E1 Number is 54-1624359. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Chesterfield Alternatives, Inc. for use on the organization's property. No director of Chesterfield Alternatives, Inc. is paid any compensation for service in such position with the corporation. No part of the net earnings of Chesterfield Alternatives, Inc. inures to the benefit of any individual. 5. Chesterfield Alternatives, Inc. provides services for the common good of the public. No part of the activities of Chesterfield Alternatives, Inc. involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. Chesterfield Alternatives, Inc. has no rule, regulation, policy or regulation which discriminates on the basis of religious conviction, race, color, gender or national origin. This year the above-mentioned property is assessed at a value of $105,000 and will generate $1,134.00 in County real estate tax. In 1997, the property generated $1,127.00 in County real estate tax. Based on this information, Chesterfield Alternatives, Inc. would qualify under Virginia law as an organization which may receive a local tax exemption. 1205:43032.1(43033.1) 144 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, ON DECEMBER 16, 1998 RF_,SOLUTION SUPPORTING THE DESIGNATION OF PROPERTY OF CHESTERFIELD ALTERNATIVES, INC. AS EXEMPT FROM TAXATION BY THE GENERAL ASSEMBLY OF VIRGINIA WI4~S, Chesterfield Alternatives, Inc. is a non-stock, non-profit corporation which provides housing and services to mentally handicapped citizens of Chesterfield County; and WHI~REAS, Chesterfield Alternatives, Inc. owns real property located in the Midlothian Magisterial District of Chesterfield County, Virginia at 200 North Pinetta Drive; and WHEREAS, real property used exclusively for charitable and benevolent purposes by a qualifying organization shall be exempt from taxation as authorized by Article X, Section 6(a)(6) of the Constitution of Virginia, upon action by the General Assembly of Virginia and so long as such organization is operated not for profit and the property so exempt is used in accordance with the purpose for which the organization is classified; and WI-rF~REAS, the Board of Supervisors of Chesterfield County, Virginia has considered the following factors before the adoption of this resolution in support of the tax exempt status of Chesterfield Alternatives, Inc. as follows: 1. Chesterfield Alternatives, Inc. is exempt from federal income taxation pursuant to Section 501(c) of the Internal Revenue Code of 1986. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Chesterfield Alternatives, Inc. for use on the organization's property. 3. No director or officer of Chesterfield Alternatives, Inc. is paid any compensation in excess of the value of the services performed in such position with the corporation. 4. No part of the net earnings of Chesterfield Alternatives, Inc. inures to the benefit of any individual. o public. Chesterfield Alternatives, Inc. provides services for the common good of the 6. No part of the activities of Chesterfield Alternatives, Inc. involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 145 7. Chesterfield Alternatives, Inc. has no rule, regulation, policy or practice which discriminates on the basis of religious conviction, race, color, gender or national origin. 8. This year the above-mentioned property is assessed at a value of $105,000 and will generate $1,134.00 in County real estate tax. In 1997, the property generated $1,127.00 in County real estate taxes. THEREFORE, be it resolved by the Board of Supervisors of Chesterfield County as follows: 1. That this Board supports the request of Chesterfield Alternatives, Inc. for exemption from taxation of its real property pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia and the provisions of Chapter 36 of Title 58.1 of the Code of Virginia, 1950, as amended, and that such exemption should be categorized as charitable and benevolent. 2. That the County Administrator is directed to forward a certified copy of this resolution to the members of the General Assembly representing the County of Chesterfield with the request that the proper legislation be introduced in the General Assembly to achieve the purposes of this resolution. 3. The effective date of this resolution shall be December 16, 1998 On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes: Nayes: 1205:43033.1 146 CHESTERFIELD COUNTY BOARD OFSUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 16, 1998 Item Number: 17.A,4. Subject: Public Hearing to Consider Tax Exemption Request of the Richmond Animal League (Midlothian Magisterial District) County_ Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached Resolution recommending that the Richmond Animal League be exempted from real estate taxes. Summary_ of Information: The Board set a public hearing for this date to consider adoption of a resolution recommending to the General Assembly that property owned by the Richmond Animal League be exempted from real estate taxes. Under the Virginia Constitution, non-profit organizations seeking an exemption from local real estate taxation must obtain the exemption from the General Assembly. The General Assembly cannot, however, consider a tax exemption request until the request has been considered, alter a public hearing, by the governing body of the locality in which the organization is located. The Richmond Animal League, a non-stock, non-profit corporation located in the County, has applied to have its real estate exempted from the County's Real Estate Tax. The Richmond Animal League provides stray and abandoned dogs and cats temporary shelter and care and owns property located at 11401 International Drive in the Midlothian Magisterial District. (Continued) Attachments: es [] No Title: County Attorney 1205:43034.1(43035. I) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: The Code of Virginia sets forth a number of factors the Board is required to consider before it makes an exemption recommendation to the General Assembly. These factors are listed in the attached resolution. The Richmond Animal League has supplied the County with information indicating that: The Richmond Animal League is exempt from federal income taxation pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986. The EI Number is 51-0240493. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to the Richmond Animal League for use on the organization's property. No director of the Richmond Animal League is paid any compensation for service in such position with the corporation. No part of the net earnings of the Richmond Animal League inures to the benefit of any individual. The Richmond Animal League provides services for the common good of the public. No part of the activities of the Richmond Animal League involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. The Richmond Animal League has no rule, regulation, policy or regulation which discriminates on the basis of religious conviction, race, color, gender or national origin. This year the above-mentioned property is assessed at a value of $455,400 and will generate $4,918.00 in County real estate tax. In 1997, the property generated $4,888.00 in County real estate tax. Based on this information, the Richmond Animal League would qualify under Virginia law as an organization which may receive a local tax exemption. 1205:43034.1(43035.1) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, ON DECEMBER 16, 1998 RF_3OL~ON SUPPORTING THE DF3IGNATION OF PROPERTY OF RICHMOND ANIMAL LEAGUE AS EXEMPT FROM TAXATION BY THE GENERAL ASSF3/IBLY OF VIRGINIA WHEREAS, Richmond Animal League is a non-stock, non-profit corporation which provides stray and abandoned dogs and cats temporary shelter and care in Chesterfield County; and WHEREAS, Richmond Animal League owns real property located in the Midlothian Magisterial District of Chesterfield County, Virginia at 11401 International Drive; and WHEREAS, real property used exclusively for charitable and benevolent purposes by a qualifying organization shall be exempt from taxation as authorized by Article X, Section 6(a)(6) of the Constitution of Virginia, upon action by the General Assembly of Virginia and so long as such organization is operated not for profit and the property so exempt is used in accordance with the purpose for which the organization is classified; and WI-IF~RF_~S, the Board of Supervisors of Chesterfield County, Virginia has considered the following factors before the adoption of this resolution in support of the tax exempt status of Richmond Animal League as follows: 1. Richmond Animal league is exempt from federal income taxation pursuant to Section 501(c) of the Internal Revenue Code of 1986. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Richmond Animal League for use on the organization's property. 3. No director or officer of Richmond Animal League is paid any compensation in excess of the value of the services performed in such position with the corporation. 4. No part of the net earnings of Richmond Animal League inures to the benefit of any individual. 5. Richmond Animal League provides services for the common good of the public. 6. No part of the activities of Richmond Animal League involves carrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 7. Richmond Animal League has no rule, regulation, policy or practice which discriminates on the basis of religious conviction, race, color, gender or national origin. 8. This year the above-mentioned property is assessed at a value of $455,400 and will generate $4,918.00 in County real estate tax. In 1997, the property generated $4,888.00 in County real estate taxes. THEREFORE, be it resolved by the Board of Supervisors of Chesterfield County as follows: 1. That this Board supports the request of Richmond Animal League for exemption from taxation of its real property pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia and the provisions of Chapter 36 of Title 58.1 of the Code of Virginia, 1950, as amended, and that such exemption should be categorized as charitable and benevolent. 2. That the County Administrator is directed to forward a certified copy of this resolution to the members of the General Assembly representing the County of Chesterfield with the request that the proper legislation be introduced in the General Assembly to achieve the purposes of this resolution. 3. The effective date of this resolution shall be December 16, 1998 On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes: Nayes: 1205:43035.1 150 ' P.O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO. BO. SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 Account NumI 220806 :..:Date 12/09/98 Date Code- . 'Ad Cost' 12/09/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 60 270.60 rs of C~terfleld Coumy, at a regular meeting on r 16, 199~ at ?:00 p.m. in the County Public Meeting Room at the Old Chestedis~d Court- h~m, .Ch~s~f~d, W~ mi the ad0ptio~ of m~ resolutiomI requesting real estate taxI exempt~ for:. ' I sassed in 1998 at a ~ of $98,200 and will generat~ tare tax. in 1997, the propert~ ge~ mated $1;032.00' in the Count mai estate taxes. 1~e prol3erty t .'located at 10713 Ridge ~ Rom in the Great Oe~ Subdivision. B. Chestedleld NtematNes, Inc., o~mer of real estate in the Bermu- da District was assessed in t99~ at a value of $83,4O0 and wi mai e~ate tax. in 1997, the pr~ located at 4104 Co~ Road i~ Cheste~ Station Sulxlivisie~ C. C~estedleld Ntern~, In~, owner of real estete in the Midlo- in 1998 at a v~Jue of $105,000 and ~ generate $1,134.00 in County ty-generated $1,127,00 in the Count~ real estate taxe~. The ipro~- em/ ~s located at 2~0 North Pmmetta Drive in the Bdghte~ Gree~ Subdivision. D. RIchmo~d Animal League, ownar of real estate in 1he Midlo- thian District which was asse~ in 1998 et a va~ue of $455,400 and will gem~rate $4,918.00 in C~mty real estate tax. in 1997, the proper- incated at 11401 Interrmtiomd contact Wend~ C. Rob~ Es- quire, A~t Coumy Attorney, at 748-1491 betw~m the hours of 8:30 a.m. to 5:00 p.m., Monday ~ through Friday. Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 12/09/98 The first insertion being given .... Sworn to and subscribed before me this t'~-'I ~- q ~ Stat; ~3 (~ Notary Public of Virg'fnia City of Richmond My Commission expires 03/31/01 12/09/98 Supervisq~/,.~ THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 1998 Item Number: 17. B. Subject: Public Hearing for Proposed Code Amendment Relating to Heights and Setbacks for Amateur Radio Antennas, Chimney, Water Towers or Similar Structures County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors adopt the attached Code relating to heights and setbacks for amateur radio antennas, chimneys and water towers or similar structures. Summary_ of information: The General Assembly amended the State Code to require that Chesterfield, as well as other similarly populated localities, allow amateur radio antennas up to seventy-five (75) feet above ground level. The Code Amendment does allow for adoption of "Reasonable Requirements" relating to the use of screening, setback, placement, health and safety. (See Attachment 1) CURRENT ZONING ORDINANCE Currently, the Zoning Ordinance allows amateur radio antennas as accessory to other permitted uses in certain districts subject to height limitations and setback requirements (See Attachment 2). Specifically, the Ordinance allows a maximum height of fifty (50) feet in any R, R-TH, R-MF, O-1 or C-1 District and a maximum height of 150 feet in any other district (A, 0-2, C-2 through C-5 and I-1 through 1-3). Preparer. ~~m ~~'~ · w .as .Jac~ Attachments: Yes ~ No Title: Director of Planning C :DATA/AGENDA/NOV 1298.3/GOK BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 16, 1998 Item Number: Summary_ of Information: (Continued) The Ordinance requires antennas in an R or R-TH District to meet the setback requirements for accessory structures and in all other districts the setback requirements for a principal structure. PROPOSED ORDINANCE The attached Ordinance Amendment, as recommended by the Planning Commission on October 20, 1998, increases the height limitation for amateur radio antennas to a maximum of seventy-five (75) feet in R, R-TH, R-MF, O-1 and C-1 Districts and requires special setbacks for any such structure in excess of fifty (50) feet in height to minimize the possibility of the structure being located in front of a building or in close proximity to side or rear lot lines. (See Attachments 3 and 4). These requirements would attempt to force the placement of any antenna in excess of fifty (50) feet in the side or rear yard. Antennas having a height of fifty (50) feet or less, as well as other similar structures, would continue to be regulated by the existing Ordinance with respect to setbacks (See Attachment 2). In O-1 and C-1 Districts, any antenna would continue to be required to meet principal structure setbacks. This proposed amendment also clarifies the setback requirements for one story accessory structures (Section 19-555(1)); modifies Sections 19-556 and 19-557 to correctly reference other height sections of the Ordinance; and corrects the discrepancies between the sign and height sections of the Ordinance relative to flagpole heights (Section 19-507). ATTACHMENT 1 CHAPTER 642 An Act to amend the Code of Virginia by adding a section numbered 15.2-2293.1, relating to placement of amateur radio antennas. IS 480] Approved April 16, 1998 Be it enacted by the General Assembly of Virginia: 1. That the Code of Virginia is amended by adding a section numbered 15.2-2293.1 as follows: §15.2-2293,1. Placement of amateur radio antennas. Any ordinance involving the placement, screening or height of antennas shall reasonably accommodate amateur radio antennas and shall impose the minimum regulation necessary to accomplish the loeality's legitimate purpose. In localities having a population density of 120 persons or less per square mile according to the 1990 United States census, no local ordinance shall (i) restrict amateur radio antenna height to less than 200 feet above ground level as permitted by the Federal Communications Commission or (ii) restrict the number of support structures. In localities having a population density of more than 120 persons per square mile according to the 1990 United States census, no local ordinance shall (i) restrict amateur radio antenna height to less than 75 feet above ground level or (ii) restrict the number of support structures. Reasonable and customary engineering practices shall be foliowed in the erection of amateur radio antennas. This section shall not preclude any locality, by ordinance, from regulating amateur radio antennas with regard to reasonable requirements relating to the use of screening, setback. placement, aud health and safety requirements. 2.53 3 CPC/RADIO.ORD ATTACHMENT 2 EXISTING SETBACK REQUIREMENTS FOR AMATEUR RADIO ANTENNAS AND SIMILAR STRUCTURES AN R AND R-TH DISTRICTS Zoning R-40 R-25 R-15 R-12 R-9 R-7 R-88 R-TH All Setback Dimensions are calculated in Feet & Inches From Yard Corner Side Side Yard Rear Yard Setback Yard Setback Setback Setback Lesser of 60 10 10 one-half the depth of the lot 50 7¥~ 10 or 80' 40 7¥5/5** 10 35 5 10 30 3' 9" 10 30 3' 9"/2'6"** 10 75 20 10 20 25 0 0 **Lots recorded prior to December 11. 1945 154 4 CPC/RADIO.ORD ATTACHMENT 3 SUGGESTED SETBACK REQUIREMENTS FOR AMATEUR RADIO ANTENNAS IN EXCESS OF ~ (50) FEET BUT NO GREATER THAN SEVENTY-FIVE (75) FEET IN R AND R-TH DISTRICTS All Setback Dimensions are calculated in Feet & Inches From Yard Corner Side Yard Side Yard Rear Yard Setback Setback Setback Setback Lesser of one-half 60 20 50 the average depth of the lot or 80' unless 50 15 40 attached to the side40 15/10'* 25 or rear of principal structure 35 10 25 30 7Ih 25 30 7~A/5** 25 75 40 50 Attached to side or rear of principal structure Zoning R-40 R-25 R-15 R-12 R-9 R-7 R-88 **Lots recorded prior to December 11, 1945 155 5 CPC/RADIO.ORD ATTACI~IENT 4 AN ORDINANCE TO AMEND TPIE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-507, 19-555, 19-556 AND 19-557KELATING TO HEIGHTS AND SETBACKS FOR AMATEUR RADIO ANTENNAS, CHIMNEYS, WATER TOWERS OR SIMILAR STRUCTURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-507, 19-555, 19-556 and 19-557 of the Code of the County of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS Subdivision I. General Provisions -- Countywide 000 Sec. 19-507. Height exemptions and limitations. OOO (f) Except for the height limits set forth in this section and the limitations of § 19-507.1, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, ~ amateur radio antennas, radio or television antennas, or similar structures having an aggregate area less than twenty-five (25) percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four (4) feet above the limiting height of the building; or to grain elevators, derricl~ or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height in any R, R-TIL of 50 feet and in any A district a. height of 150 feet subject to the required yards snecified in Section 19-555(1) for accessory buildings and structures: and in R-MF, O-I or C-1 District ~ of fa~y-(-'~-'f~ 75 feet. and nmT, in any other district, a height of one '- ~-- ~ ~'%. ~150-) feets subject to the reauired yards'for principal structures of the respective zoning district. Provided. however, that amateur radio antennas may be increased to a height of 75 feet in R and R-TH Districts subiect to th~ yard reauirements specified in Section 19-555(1 ). nor shall aiiy such No stmctur~ shall penetrate the floor of any of the zones noted in this section. DMSION 2. OOO DEVELOPMENT REQUIREMENTS -- RESIDENTIAL, TOWNHOUSE 1014:42281.1 156 RESIDE3qTIAL, MULTIFAMILY RESIDENTIAL AND AGRICULTURAL Subdivision I General Provisions. Development Requirements -- Countywide 000 Sec. 19-555. Required yards for accessory buildings and structures in R, R-TH and A Districts. Except as indicated in this section, the yard requirements for permitted uses shall apply to the accessory buildings and structures. (1) In R and A Districts and lots in R-TH Districts identified in section 19-106, one-story detached accessory buildings, m' accessory structures which have a roof or any structures specified in Section 19-507(fi except amateur radio antennas in excess of 50 feet in height shall observe a side yard setback not less than half the required side yard for a permitted use; a front yard setback of the lesser of half the average depth of the lot or 80 feet; and a rear yard setback of not less than ten feet; except that an accessory building or structure which as a roof located on a through lot shall meet a rear yard setback of not less than 30 feet and an accessory building or structure which has a roof located on a comer lot shall observe a comer side yard setback not less than the required front yard setback for a permitted use. In any R District. amateur radio antennas in excess of 50 feet. but no creater than 75 feet. in height, shall conform to the side and rear yard setback reouirements for principal structures of the respective zoning district and a front yard setback of the lesser of half the avera~,e denth of the lot or 80 feet. Provided. however, the antenna may be attached to the side or rear of tho principal structure if the principal structure meets the setback re0uirements of the respective zoning district. In any R-TH District. amateur radio antennas in excess of 50 feet. but no _creater than 75 feet. in height, shall be attached to the side or rear of the principal structure. Sec. 19-556. Heights -- Agricultural, residential, townhouse residential and multifamity residential. The maximum height of all buildings and structures shall be as follows, unless otherwise provided in section I%114 19-507 or in section 19-557: 000 1014:42281.1 2 157 Sec. 19-557. Heights--Agricultural, residential, townhouse residential and multifamily residential in village districts. The maximum hei~zht of all buildings and structures shall be as follows, unless otherwise provided in Section 19-507: 000 That tins ordinance shall become effective immediately. 1014:42281.1 ' P.O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 IAccount Num. 220806 IDate 12/09/98 IDate Code . Description Ad Size Total Cost 12/09/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 31 279.62 Virgid~, at a regular scheduled meeting on December 16, 1998 7:00 p.m. in the County Public Meeting Room at the Chestedield Courthouse, Cheetediatd, Virginia, will hold a public hearing to consid - An Ordinance to amend the Code of ,the CounN of Chestediekk 1997. as mtumded, by amending and reenacting Sections 19-507, latlng to heights and setbacks for amateur ra~to antennas, chim- neys, water towers or similax struc- A copy of the ordinance is on file in the Co~ty Administrator's Of- rice, Room 505, 9901 Lod Road, Chesterfield. Virginia and may be examined by adl interested per- seas beh,~en tbe hours of 8:30 a.m. to 5:00 p.m. If further tnforrna- tkm is desired, pl~aee co~tact Mr. Thomas Jm:obson, Director of Plennir~, at 748-1050, betwen~ the hours of 8:30 a.m. to 5:00 p.m., Monday Ulrough Friday, Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 12/02/98 12/09/98 EVENTS The first insertion being given .... Sworn to and subscribed before me this I~-/(~' c~ ~ Statet of Vi~jinia Notary Public City of Richmond My Commission expires 03/31/01 12/02/98 Supervisor~..j THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 1998 Item Number: 17.C. Subject: Public Hearing to Consider Amendments to Sections 6-2, 6-3, and 6-35 of the County Code Relating to Business Licenses County_ Administrator's Comments: County Administrator: __~I0 Board Action Requested: Adoption of the proposed amendments. Summary of Information: The Commissioner of Revenue has requested that the Board revise certain sections of the Chesterfield County Code as follows: The Commissioner has requested that § 6-2 of the Code be amended to make clear that it shall be unlawful to engage in any licensable business activity without first obtaining a business license. Currently, § 6-2 only requires that persons apply for a license. Making clear that businesses may not be active without obtaining a license will assist the License Inspector in enforcing this provision of Code. Prior to the County Code recodification, individuals who tutored others in academics, music, dance or art were exempt from the business license tax requirement. This exemption was inadvertently deleted in 1997. Accordingly, the Commissioner has requested that § 6-3 of the County Code be amended to reinstate that exemption. (Continued) Preparer: Attachments: Yes [] No Title: County Attorney 0607:43048.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: Section 6-35 of the County Code currently requires businesses providing coin operated amusement machines to pay a $200 flat fee in addition to the tax on its gross receipts. Section 58.1-3703 of the Code of V'lrginia prohibits the County from imposing both a license fee and a license tax on that same revenues. Therefore, the County must eliminate the $200 fee from the ordinance in order to comply with state law. The Commissioner's office has not been enforcing this provision since the change in state law, so there will be no budgetary impact. Staff recommends approval of the amendments. 0607:43048.1 .60 AN ORDINANCE TO AMEND TI-IE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTIONS 6-2, 6-3 and 6-35 RELATING TO BUSINESS LICENSES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 6-2, 6-3 and 6-35 of the Code qf the Coun.tv of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 6-2. License requirement. Every person engaged in a business in the county shall apply for a license for each such business if (i) the person has a definite place of business in the county; (ii) there is no definite place of business anywhere and the person resides in the county; or ('fii) there is no definite place of business in the county but the person operates amusement machines or is classified as an itinerant merchant, peddler, carnival, circus, contractor subject to Code of Virginia, § 58.1-3715, or public service corporation. A separate license shall be required for each definite place of business and for each business. A person engaged in two or more businesses at the same place of business may elect to obtain one license for all such businesses if all of the following criteria are satisfied: (i) each business is subject to licensure at the location and has satisfied any requirements of state and county law; (ii) all of the businesses are subject to the same tax rate, or, if subject to different tax rates, the licensee agrees to be taxed on all businesses at the highest rate; and (iii) the taxpayer agrees to supply such information as the commissioner of the revenue may require concerning the nature of the several businesses and their gross receipts. All businesses are subject to licensure unless specifically exempt by state or county law. It shall be unlawful to engage in any licensable business activity without first obtaining the required license, Sec. 6-3. Exemptions from license taxes and fees. (a) All nonprofit businesses which are exempt from federal taxes by the Internal Revenue Service are hereby exempt from business license taxes and fees. (b) Every person who is classified as a statutory employee by the Internal Revenue Service shall be exempt from business license taxes and fees on his activities as a statutory employee. (c) Contractors who subdivide and improve their own land with the intention to offer the subdivided lots for sale shall be exempt from business license taxes and fees on such activity. A person who installs water or sewer systems or roads on his own land with the intent to offer the land for sale is exempt from business license taxes and fees on such activity on their own land regardless of whether the land is subdivided. (d) Every_ individual who alone and not in combination or association with any other entity, tutors another individual on a one-to-one bases in any academic subject, music, dance or art. 0607:42691.1 -1- 161 ooo Sec. 6-35. Slot machines. (a) Nothing contained in this section shall be construed as permitting any person to keep, maintain, exhibit or operate any slot machine or other device, the operation of which is prohibited by law. The commissioner of the revenue shall issue no license under this section for coin machines which are unlawful under the Code of Virginia. (b) Every person selling, leasing, renting or otherwise furnishing or providing a coin-operated amusement machine, as defined in Code of Virginia, § 58.1-3720, and Code of Virginia, § 58.1-3721, of,~.,~v.,,,~ ~u $0.36 per $100.00 of base year gross receipts of such operator shall pay a license tax ~' ........J from amusement machines operated within the county. This section shall not apply to any person owning less than three coin machines and operating such machines on property owned or leased by such person. (c) Every operator shall furnish to the commissioner of the revenue a complete list of all machines on location and the address of each location on or before March 1 of the license year. (d) Each machine shall have conspicuously located thereon a decal, sticker or other adhesive label, no less than one by two inches in size, clearly denoting the operator's name and address. (e) Any person providing any such coin-operated machines or other devices and failing to procure a county license, or otherwise violating this section, shall be subject to the penalty imposed by section 1-5 of this Code for each offense and the machine or other device shall be forfeited to the county. (2) That this ordinance shall become effective immediately upon adoption. 0607:42691.1 -2- , khmon ' ime - i utdl ,, o. 85333 An Affiliate of Medi~ General Richmond, Virginia 23293-0001 (804) 649-6000 ~,dvertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 [Account NumJ 220806 JDate :i:J 12/09/98 :~Ad Size Total Cost 12/09/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 34 306.68 Take nolice that the Board of Su- vl~g~, at a ragu~ ~ed meeting ~ Dec~ 16, 1998 7:00 p.m. in the County Public iating to a lice~ses. Anlemtrrmm to 9ec~on 6-2 wt~J ~sa lc~s~..T~ Amet~r~ ~ 6-3 wi~ sx~ tutors.[ operated amuseme~ machine& j A copy of the ordinance is on flial in the County Adminiatrator!$ Of-j fic~ Ro~m 505, 9901 Loft Reed, J C~stenleld. Virginia and may beJ examined by ail intera~ed 13er-I -~om between, the ~ of e:aOl a.m. to 5:00 p.m. if fu~her informa~i tlon is de~irad, pleasecomact Mr.I -Ike Ce, rmtchaet, ~ cfi Reve~Je, at 748-1281, be~we~mJ the hours of 8:30 a.m. to 5:00J p.m., Monday through Friday. J Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 12/02/98 12/09/98 The first insertion being given .... Sworn to and subscribed before e this ~..r~' t~-c~ ,~ f' ~, r. ("~ i~,_ · \- , ' ' 0 : N ' Stat~ of Vi~nia otary Public City of Richmond My Commission expires 03/31/01 12/02/98 /'/) (~'~Sup ervis~r~J - THIS IS NOT A BILL, PLEASE PAY FROM INVOICE THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 17.D. Subject: PUBLIC HEARING: Ordinance to Vacate Portions of a 16' Drainage Easement within Second Branch, Section 2 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate portions of a 16' drainage easement across Lots 8, 9, 10, 11 and 12 within Second Branch, Section 2, shown on the attached plat. Summary_ of Information: William B. and Gene H. Dural has submitted an application requesting the vacation of portions of a 16' drainage easement across Lots 8, 9, 10, 11 and 12, within Second Branch, Section 2. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: ~--~ 7-J. %~,~..n Joh~ W. Harmon Attackments: YesI INo Title: Right of Way Manaqer '~"'" VICINITY SKETCH "~ opH: ORDINANCE TO VACATE PORTIONS OF A 16' DRAINAGE EASEMENT WITHIN SECOND BRANCH SECTION 2 WILLIAM B AND GENE H DUVAL ~t <:3/ '. q~ (o.~. ~-: ,~)/I ,~¢¢~/" ¢, e,~ i ~ ~-~ '~. . /me vcteo /-e.x::t ~ q 0 Date:/o- Sc ale:/--'/O0 ' ,Job No.: / · pLANNERS · AROHITEOT$ · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 1®; Flichmond, Vir0ini~, 23236 · 794-0571 · Fax 794-26.35 11038 takerid~o Parkway · Suite 1 · Ashland, Virginia 23005, (804) 550-2~88 · Fax (804) 550-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 17.E. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of River Hills Drive and a Temporary Turnaround Easement Within James River West Subdivision, River Hills Section County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of River Hills Drive and a temporary turnaround easement within James River West Subdivision, River Hills Section, shown on the attached map. Summary_ of Information: Staff has received a request to vacate a portion of River Hills Drive and a temporary turnaround easement within James River West Subdivision, River Hills Section. This request has been reviewed and staff recommends approval. District: Midlothian Jo~n W. Harmon Attachments: Yes No Title: Right of Way Manaqer VICINITY SKETCH PH: ORDINANCE TO VACATE A PORTION OF RIVER HILLS DRIVE AND A TEMPORARY TURNAROUND EASEMENT WITHIN JAMES RIVER WEST SUBDIVISION RIVER HILLS SECTION Es e~ -]Millhave. RiV-~R OAXS i~u~ CC POWOE,~HA,~I ~¥ lehem ]apt / / / / 6~ ~VN P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT Account NUm~I 220686 12/09/98 CHESTERFIELD, VA. 23832 12/09/98 121 TAKE NOTICE: THAT ON DECEMBER 16, 1998, 1 x 30 270.60 TAKE NOTICE: ' 'That on I;~c~nbef 18, 1998, at I 7:00 p.m. ~' es soerl thereafter as I regular rnaetir~ place in the Boerd Room of Che~ed~41 County, Vir- or~ ~o~ ~ion~ AN ORDINANCE to vacate a por- .tton of River Hilts Drive and.a tern- tn James River West Sulxflvision, Ri~er Hals Section, as shown on a plat by J. K. ~ & Associ-i ates, loc,. dated October 24 ?978. recorded February 9 197~ m the Clerk $ Office, Circuit Coerl Ct~e~tedield County. Virginia, il and 24. ordinance and co~ve/ance is on way Manager in Chestmt'mld examined by all interested parties and 5:00 p.m., Monday through Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached tV~ETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 12/02/98 12/09/98 The first insertion being given .... Sworn to and subscribed before me this f~ - 1~- q ~ ,... I ¥ ,,~,) . . Notary Public ~ta~e or v~rg~ma City of Richmond My Commission expires 03/31/01 12/02/98 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU RECEIVED DEC 2 t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: i?.F. Subject: PUBLIC HEARING: Lease of County property at 5017 and 5025 Cogbill Road to Virginia P. Branch (widow) County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors authorize the Chairman of the Board and County Administrator to execute a lease agreement, approved by the County Attorney, with Virginia P. Branch (widow) for County property at 5017 and 5025 Cogbill Road. Summary of Information: On February 2, 1998, the County purchased the property at 5017 and 5025 Cogbill Road. The contract provided that Mrs. Branch could continue to occupy the property until January 31, 1999. Mrs. Branch has requested that she be allowed to stay until May 31, 1999, because she has contracted to have a home built and it will not be completed until May. This extension will not affect the Meadowbrook High School Expansion Project. Approval is recommended. District: Dale R~bert L. Masden Attachments: YesI INo Title: Deputy County Administrator vICINitY SKETCH PH: LEASE OF COUNTY PROPERTY AT 5017 AND 5025 COGBILL ROAD TO VIRGINIA P BRANCH ~ROO;.:B J F.~' TRAMP[ FARMS, "',. :~ F;AVELEROOK \ ,, FARMS Irongal~ Villa, New H 'A GRID ?,290,000 FI ~,lMeadowbrool Plaza Meadowdale I Sainl 170 lq 6~4 91 5046 O,cj.'12 5olo 7 55~o 49~,:, H$ 41 5127 74 pig36 5125 ,,11 2641 5o17 41S65 :32 3747 50~5 95 ~877 5o15 5009 I tlOE~ED ON 778-68?. 7~J o5.07 5111 99 3O 44.7s 5100 4Q 50~0 P. O, Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT Account Num.{ 220686 Date 12/09/98 CHESTERFIELD, VA. 23832 TOtal CoSt' 12/09/98 121 TAKE NOTICE: THAT ON DECEMBER 16, 1998, 1 x 19 85.69 TAKE NOTICE: ~ o~ ~ 16, 199~, at 7:00 p.m. or as soo~ thereafter as regular meeting ¢ace in the Board Room of Ctmstedield County, Vir- wi~l cor~lder a request to mere% at 5017 & 5025 Cogbi~l Road. The CO~lplete text .of ~ Right of Wsy MaqsC~r in CheWer-. examined by ail mte~asteo parties between the hours of 8:30 a.m. and 5:00 p.m,, Monday through HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 12/09/98 The first insertion being given .... Sworn to and subscribed before r~e this l_'~ ~ I ~,-- ~ "~ L) vi~nia Notary Public Stat~ of City of Richmond My Commission expires 03/31/01 12/09/98 Supervi~J THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU RECEIVED CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: December 16, 1998 Item Number: 17.G. Subject: Public Hearing for FY00 Enhancement Projects County_ Administrator's Comments: County Administrator: Board Action Requested: FY00 Enhancement Projects. A public hearing is scheduled for December 16, 1998, to consider Summary. of information: The Virginia Department of Transportation (VDOT) Enhancement Program is intended to creatively integrate transportation facilities into the surrounding communities and the natural environment. Projects eligible for funding include pedestrian and bicycle facilities, scenic easements, historic highway projects, landscaping, historic preservation, rehabilitation of historic buildings, preservation of railroad corridors, removal of outdoor advertising, archeological planning, and research and mitigation of pollution due to highway runoff. An $18.6 million per year statewide Enhancement Fund has been established for VDOT to carry out the program. Transportation Enhancement Projects are financed with 80% VDOT funds and a minimum 20% local match. Local match can be provided by others or by in-kind contributions. VDOT staff will evaluate project applications and make a recommendation to the Commonwealth Transportation Board for inclusion in the FY00-FY05 Six Year Improvement Program. Preparer: f'Xgen~6C9racken Attachments: Title: Director of Transportation Yes [~ No 172 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary of Information: (Continued) The proposed FY00 Enhancement Projects (see Attachments A and B) are the same as those approved by the Board for FY99 with the following changes: Modifications New Projects Modify the Ronte 360 Landscaping Project, from Turner Road to Courthouse Road, to provide for a two phase project. VDOT has approved $150,000 for the initial phase of the project. Funding should be sought for the remaining section. Modify the Halloway Avenue Sidewalk Project, from Matoaca Middle School to Matoaca High School, to provide for a two phase project. VDOT has approved $100,000 for the initial phase of the project. Funding should be sought for the remaining section. Add the Walton Park Road Sidewalk Project as a new project. This project will provide a sidewalk on the east side of Walton Park Road from Watch Hill Road to Coral View Road. Add the Point of Rocks Road Bike Trail Project as a new project. This project will provide a bike trail on Point of Rocks Road and Enon Church Road from East Hundred Road (Route 10) to Point of Rocks Park. Add the Centre Street Streetlight Project as a new project. This project will provide streetlights on Centre Street to match the Chester Village Streetlight Project. Add the Cogbill Road Project as a new project. This project will provide a sidewalk on the south side of Cogbill Road from Hopkins Road to the new School Board facility. Add the Salem Church Road Sidewalk Project as a new project. This project will provide a sidewalk on the east side of Salem Church Road from Hollymeade Subdivision to Salem Church Elementary School. Add the Pocahontas State Park Perimeter Trail as a new project. This project will be a cooperative venture between the Virginia State Parks and Chesterfield County Parks and Recreation to develop trails around the park. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Deletions The Sidewalks/Landscaping - Route 60 Midlothian Phase II Project was funded by VDOT in FY99 and should be deleted. The Chester Village Streetlight Project on Route 10 was funded by VDOT in FY99 and should be deleted. The Virginia State University/Ettrick Trail Project along the Appomattox River was funded by VDOT in FY99 and should be deleted. Priority numbers should be adjusted to reflect recommended changes. A resolution of support guaranteeing the local match must be submitted to VDOT with all enhancement grant applications. If the Board chooses to proceed with the projects recommended below, the attached resolutions of support should be adopted. Recommendation: Staff recommends that the Board take the following actions: 1. Approve the proposed FY00 Enhancement Projects list and forward it to the Richmond and Tri-Cities Metropolitan Planning Organizations for approval. 2. If the Board wishes to proceed with identified projects, adopt the attached resolutions requesting VDOT approval and guaranteeing the local match for the following projects: · · · · · · · · · · · · Streetscaping Route 10 (Courthouse Complex) Phase II Route 360 Landscaping from Turner Road to Courthouse Road-Phase II Landscaping Route 10 (1-295 Interchange) Route 360 Landscaping from Route 288 to Swift Creek Halloway Avenue Sidewalk-Phase II Walton Park Road Sidewalk Point of Rocks Road Bike Trail-Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk Dutch Gap Conservation Area Trail and Pedestrian Bridge along the James River Pocahontas State Park Perimeter Trail CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Recommendation: (Continued) 3. Designate $150,000, from the capital reserve, in the following amoums for the local match: · Walton Park Road Sidewalk - $52,800 · Point of Rocks Road Bike Trail (Phase I) - $48,000 · Centre Street Streetlight - $8,000 · Cogbill Road Sidewalk - $26,000 · Salem Church Road Sidewalk - $15,200 District:: Countywide (Resolutions Attached) 1.75 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ offf Meetinc~ Date: December '16. '1998 Number Budget and Manaqement Comments: The Board is being asked to consider road enhancement projects for FY2000. Should the Board decide to recommend funding all or a portion of the new projects identified in the item, staff is requesting the designation of up to $150,000 from the County's Reserve for Capital Projects to cover the local match if needed. The balance in the Reserve is $1,405,013; transfer of $150,000 would leave a balance of $1,255,013. If any of the projects are not completed and the local match not required, the designation will be released accordingly. Preparer: ~-~~- ~'~%~ Title: Director, Budget & Manaqement Rebecca T, Dickson PRIORITY PROJECT ESTIMATED LOCAL NEW OLD COST MATCH 1 1 Streetscaping Route 10 $530,000 $106,000' (Courthouse Complex) - Phase II d~ "~ t~ t~ ~rI 2 2 Route 360 Landscaping from Turner Road to ._,,.,,,.,,,,, $60,000* Courthouse Road - Phase II $112,500 3 3 Landscaping Route 10 (I-295' Interchange) $50,000 $10,000' 4 6 Route 360 Landscaping from Route 288 to $70,000 $14,000' Swift Creek 5 ~ Halloway Avenue Sidewalk Project - Phase II $410,000 $82,000* $285,000 6 Walton Park Road Sidewalk Project $264,000 $52,800** 7 Point of Rocks Road Bike Trail - Phase I $240,000 $48,000** of $1,300,000 project ~-~llL~btr~al It lllg~ O[I~.~LII~IIL IIUJ~,~L ~ 1 JU,UUU [¢JU,UUU ) 8 Centre Street Streetlight Project $40,000 $8,000'* 9 Cogbill Road Sidewalk Project $130,000 $26,000** ¥ l/~lll, llJ, OLC~L~ UIIlYL, IDIL.y/12tLLIILalX. ll~ll ~{}Z~JU,UUU 0 10 Salem Church Road Sidewalk Project $76,000 $15,200' * public phase of $240,000 project 11 -1-0 Dutch Gap Conservation Area Trail and $150,000 O Pedestrian Bridge along the James River 12 Pocahontas State Park Perimeter Trail $340,000 O 13 5 Powhite Parkway/Chippenham Parkway $1,000,000 Landscaping - Phase I Previous appropriation New appropriation Local match thru in-kind service or by others Local match by County and others ATTACHMENT A PROPOSED FY00 ENHANCEMENT PROJECTS (4) ROUTE 360 LANDSCAPING ROUTE 288 to SWIFT CREEK (6) WALTON PARK ROAD SIDEWALK NORTH (12) POCAHONTAS STATE PARK PERIMETER TRAIL (1) STREETSCAPING ROUTE 10 COURTHOUSE COMPLEX - PHASE II (2) ROUTE 360 LANDSCAPING - PHASE II TURNER ROAD to COURTHOUSE ROAD (13) POWHITE ! CHIPPENHAM LANDSCAPING - PHASE I (9) COGBILL ROAD SIDEWALK (10) SALEM CHURCH ROAD SIDEWALK (8) CENTRE STREET STREET LIGHTS (11) DUTCH GaP TRAIL & PEDESTRIAN BRIDGE (3) LANDSCAPING ROUTE 10 AT I-295 (7) POINT OF ROCKS ROAD BIKE TRAIL - PHASE I (5) HALLOWAY AVENUE SIDEWALK PHASE II DECEMBER 4,1 (728 ATTACHMENT B WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for phase II of the streetscaping along Route 10 at the Courthouse Complex. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $530,000 for planning, design, right-of-way, and construction of Phase II of the Ronte 10 Streetscaping Project at the Courthouse Complex, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for phase II of the landscaping along Route 360 from Turner Road to Courthouse Road. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $112,500 for planning, design, right-of-way, and construction of Phase II of the Route 360 Landscaping Project from Turner Road to Courthouse Road, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the landscaping along Route 10 in the 1-295 Interchange area. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $50,000 for planning, design, right-of-way, and construction of the Landscaping Route 10 (I-295 Interchange) Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the landscaping along Route 360 from Route 288 to Swift Creek. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $70,000 for planning, design, right-of-way, and construction of the Route 360 Landscaping Project from Route 288 to Swift Creek, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for phase II of the construction of sidewalks along Halloway Avenue in the Matoaca Middle/High Schools and Matoaca Park area. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $285,000 for planning, design, right-of-way, and construction of Phase II of the Halloway Avenue Sidewalk Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the construction of a sidewalk along Walton Park Road from Watch Hill Road to Coral View Road. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $264,000 for planning, design, right-of-way, and construction o£the Walton Park Road Sidewalk Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. 184 WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Chesterfield County requests the CTB establish a phase I project for the construction of a bike trail along Point of Rocks Road and Enon Church Road from East Hundred Road (Route 10) to Point of Rocks Park. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $240,000 for phase I of the $1,300,000 project for planning, design, right-of-way, and construction of the Point of Rocks Bike Trail Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs eXpended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement projects. NOW, THEREFORE, BE IT RESOLVED that the Board of, Supervisors of Chesterfield County requests the CTB establish a project for the installation of streetlights along Centre Street in Chester Village. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $40,000 for planning, design, right-of-way, and installation of the Centre Street Streetlight Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the construction of a sidewalk along Cogbill Road from Hopkins Road to the new School Board facility. AND, BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $130,000 for planning, design, right-of-way, and construction of the Cogbill Road Sidewalk Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the construction of a sidewalk along Salem Church Road from Hollymeade Subdivision to Salem Church Elementary School. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $76,000 for the public share of the $240,000 project for planning, design, right-of-way, and construction of the Salem Church Road Sidewalk Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for a Dutch Gap conservation area trail and a pedestrian bridge along the James River. BE IT FURTHER RESOLVED that the Board hereby agrees to provide an in-kind contribution equivalent to 20 percent of the total estimated cost of $150,000 for planning, design, right-of-way, and construction for the Dutch Gap Conservation Area Trail and Pedestrian Bridge Project along the James River, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution approval of a proposed enhancement project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for construction of a perimeter trail around Pocahontas State Park. AND, BE IT FURTHER RESOLVED that the Board hereby agrees the County and the Virginia State Parks will provide an in-kind contribution equivalent to 20 percent of the total estimated cost of $340,000 for planning, design, right-of-way, and construction of the Pocahontas State Park Perimeter Trail Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. 190 ~" ~ P.O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit {This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 IAcc°unt Num.I 220806 I': : ~! Date ] 12/09/98 12/09/98 121 CHEST.Ce. OF ;UPERVIS 3' Landscaping Route 10 CI-295 Interchange) ' $50,000 ' 4 Route 360 Landscaping from Route 288 to :! ~70,000 Swift Creek " 5 Halloway Avenue Sidewalk Project - Phase Il 6 Walton Park Road Sidewalk Project ~.$264,000 8 c,,,~ s~ str~ L~t Prej~ ' >$40,000 9 ~ Col[bill Road Sidewal~ t~ject ' . $]30,001) .. $~'4O,ooo1 10 Salem Church Rend Sidewalk Project $150'000 11 'Dutch Gap Conservation .44x, a Trail and · Pedestrian Bridge along the James River 12' Pocahontas State Park Perimeter Trail 13 Powhite rarbray/Chfppenham Parkway $1,000,000 Landscaping - Phase I Citizens who would like to comment ~n the County's proposed TransPOrtation Enhancement Program axe encouraged to send their comments in writing to th_¢ T_r_a_n_s_po~t ation. D gp_ar t:m_ _e _n t,_Ches t edield County, P.O. Box 40, Chesterfield, 3 xld0 1,726.20 Richmond Newspapers, Inc. Publisher of RICHMOND TIMES-DISPATCH the attached MEETINGS - COMING EVENTS Newspapers, Inc., in the City f Virginia, on the following dates: 19/98 HERE The first insertion being given .... Sworn to and subscribed before me this t'~-'1 I~-q '~ ,,._J_ _~ ,,?.. Notary Public ~tate or virginia City of Richmond My Commission expires 03/31/01 12/09/98 - Su~erviso~./ THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 1998 Item Number: 17.H. Subject: PUBLIC HEARING: Request to Quitclaim a 0.401 Acre Parcel of Land to Sommerville Development Corporation County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 0.401 acre parcel across theiproperty of Sommerville Development Corporation. Summary of Information: American Consulting Engineers, PLC., has requested the quitclaim of a 0.401 acre parcel of land to Sommerville Development Corporation. A relocated parcel of land will be dedicated to replace this portion of right of way. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: Jo~n~W. 7,-/. ~a-~,~ ~-~ Harmon Attachments: Yes No Title: Right of Way Manager ~ VICINITY SKETCH ,~. ~EQUEST TO QUITCLAIM A 0.401 ACRE PARCEL OF LAND TO $OMMER¥ILLE DEVELOPMENT CORPORATION LLOWAY IND PK ES DtlST REIE'NrlON P~ND ~EE PLAT ..THOIIrIN'C. 0.401 ACRE OF LAND ON THE ~'EST LINE OF WYLOROSE DRIVE TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD ~Ax PARCEL NO.: IS-5 MIDI. OTffIAN DIST,~C'I' · CHZ. ET~IO'IffI~ COUNT1'. 7.1. J'.K TIMMONS & ASSOC[AT£.Y. ,,44II ~ ~'~ P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 232@3-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT Account Num.I 220686 [Date] 12/09/98 CHESTERFIELD, VA. 23832 12/09/98 121 TAKE NOTICE: THAT ON DECEMBER 16, 1998, 1 x 23 103.73 That o~ December 16, 1998, at 7:00 p.m. or as soon thereafter as may be heard, tbe Board of Supar- visors of Chesterfield County at its regular meeting place i~ the Board Room of Chested[eld ~, Vir- ginia, will co~ider ~e co~ of a 0.401-acre parcel of la~d, as show~ on a piat by j.K. Tmmllorls & Associates, P.C..' dated March 5, 1990, recorded Ju~e 29, 1990, in the Clerk's Office, Circuit C~rt, C~esterfield County, Virgir~ia, in Deed Book 2097, at Page 1649. The complete text of the prolxmed of the Right of Way Manager in Chasterfie]d County, Virginia, anti may be examined by all inter.ted parties betwe~m the ho~rs of 8:30 a.m. and 5:00 p.m., Monday throu~, HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 12/09/98 The first insertion being given .... 12/09/98 Sworn to and subscribed before me this I~-~ L~- ~ ~ Stat~ © LJ Notary Public of Virginia City of Richmond My Commission expires 03/31/01 · -ru~-, ~ A~r~'l' ^ o11! DI =A~ I~^V !~lor,,l~/l II%l\//"',lf"~ TI-IAIMk/ V('~I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: December 16, 1998 Item Number: 19. ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors tor's Comments: Administrator: Action Requested: of Information: Motion of adjournment and notice of next scheduled meeting on January 13, 1999 at 4:00 p.m. for the organizational meeting and the first regular meeting. Tammy I~. Haskins Attachments: [--'~ Yes No Clerk to the Board