The URL can be used to link to this page

01-12-2000 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 1.^. Subject: Election of Chairman and Vice Chairman County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' The Board's first order of business is the election of Chairman and Vice Chairman for 2000. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. Preparer: Lisa H. Elko Title: Attachments: [~-] Yes No Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 1.C. Subject: Nomination/Appointments to Various Boards and Commissions County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Each year at the organizational meeting, the Board must make a number of appointments to various Boards and Commissions. In addition, there are a number of appointments to committees appointed by the Chairman. See attached list. Preparer: ~ ~ Lisa H. Elko Attachments: [-~ Yes No Title: Clerk to the Board Revised as of 01/05/00 BOARD APPOINTMENTS CURRENT MEMBERS PLANNING COMMISSION Appointments are for terms expiring 12/31/99 Mr Phillip G. Cunningham - Bermuda District Mr. Kelly E. Miller - Dale District - (Mr. Sherman Litton Recommended replacement) Mr. Russell J. Gulley - Clover Hill District Mr. Harry Marsh Matoaca District Mr. William H. Shewmake - Midlothian District - (Mr. Daniel A. Gecker Recommended replacement) Terms will be four years beginning January 1, 2000 and expiring December 31, 2003. COMMITTEE ON THE FUTURE MS. Dorothy K. Jaeckle - Bermuda District Mr. Wayne F. Virag - Bermuda District - (Dr. Walter Beam recommended replacement) Mr. Victor W. Liu - Clover Hill District Ms. Tracy Wiliamson Clover Hill District Ms. Nancy S. Hudson - Dale District Dale District Vacancy (Mr. Edward DeGennaro recommended replacement) Dr. Grace Norbrey - Matoaca District Mr. Lloyd A. Lenhart - Matoaca District (Mrs. Diane Homer Remington recommended replacement) Mr. John Gibney, Jr. - Midlothian District Mr. Daniel A. Gecker - Midlothian District - (Ms. Bet Ludden recommended replacement) Terms are at the pleasure of the Board. RICHMOND REGIONAL PLANNING DISTRICT COMMISSION Appointments are for terms expiring 12/31/99 Mr J. L. McHale, III Mr Mr Mr Mr Mr Mr Arthur S. Warren Edward B. Barber Harry G. Daniel (Mr. Kelly E. Miller recommended replacement) George Roarty, Citizen Representative Russell J. Gulley*, Planning Commission Representative M. D. Stith, Jr. - Alternate Terms will be four years beginning January 1, 2000 and expiring December 31, 2003. *Mr. Ramsey recommends that the Planning Commission make the nomination for the Planning Commission Representative. RICHMOND AREA METROPOLITAN TRANSPORTATION PLANNING ORGANIZATION Mr. R. John McCracken Term is at the pleasure of the Board Mr. McCracken has expressed a desire to continue serving. Appointments are for terms expiring 12/31/99 Mr. Harry G. Daniel (Mr. Kelly E. Miller recommended replacement) Mr. Arthur S. Warren (Mr. Jack McHale recommended replacement) Mr. Edward B. Barber Terms would be four years beginning January 1, 2000 and expiring December 31, 2003. CRATER PLANNING DISTRICT COMMISSION Appointments are for terms expiring 12/31/99 Mr. J. L. McHale, III Mr. Arthur S. Warren Mrs. Renny Bush Humphrey Mr. John Mazza, Jr. (Ms. Martha Casey reconunended replacement) Mr. M. D. Stith, Jr. - Alternate Terms would be a four year term beginning January 1, 2000 and expiring December 31, 2003. 0O4 TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO) Term would be one year beginning January 1, 2000 and expiring December 31, 2001. Mrs. Renny Bush Humphrey GREATER RICHMOND PARTNERSHIP, INCORPORATED Appointment is for terms expiring 12/31/99 Mr. Harry G. Daniel (Mr. Arthur Warren recommended replacement) Term would be four years beginning January 1, 2000 and expiring December 31, 2003 METROPOLITAN RICHMOND CONVENTION & VISITORS BUREAU (MRC&VB) Appointment is for term expiring 12/31/99 Mrs. Renny B. Humphrey Term would be for one year beginning January 1, 2000 and expiring December 31, 2000 (Rules Call for an Elected Official to Serve as Representative) (Change in policy no longer calls for the Chief Elected Official to serve.) SOCIAL SERVICES BOARD Appointment is for term expiring 12/31/99 Mr. J. L. McHale, III Term would be four years beginning January 1, December 31, 2003 2000 and expiring COMMUNITY SERVICES BOARD Appointments are for terms expiring 12/31/99 Mr. C. Richard Scales, Jr. - Clover Hill District (Recommended re-appointment) Ms. Frances Hayes Brown - At Large (Recommended) Mr. Dean A. Lynch - At Large (Recommended) Ms. Laurie J. Mackey - At Large (Recommended) - Currently serves at a CSB Associate Member Terms would be three years beginning January 1, 2000 and expiring December 31, 2002. CAPITAL REGION AIRPORT COMMISSION Appointments are for terms expiring 12/31/99 Mr. Harry G. Daniel (Ms. Renny Humphrey recommended replacement) Mr. Arthur S. Warren Mr. Edward B. Barber Mr. Melvin C. Shaffer (Mr. John Mazza, Jr. recommended replacement) Terms would be four years beginning January 1, 2000 and expiring December 31, 2003. CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY (BOD) (Alternatives are Technical Advisory Committee Me~ers) Appointments are for terms expiring 12/31/99 Mr. Howard A. Heltman - Alternate Mr. James J. L. Stegmaier - Alternate Mr. Robert L. Dunn Mr. William H. Howell Terms would be a one year term beginning January 1, expiring December 31, 2001. 2000 and CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY PLAN CITIZEN ADVISORY COMMITTEE Vacancy - (Recommendation - Mr. Francis M. Pitaro) Term would begin January 1, 2000 and will serve at the pleasure of the Board. DISABILITIES SERVICES BOARD Appointments are for terms expiring 12/31/99 Ms. Robin Hoerber - Clover Hill District (Recommended re-appointment) Vacancy - Dale District (Ms. Bonnie Yates recommended) Vacancy - Dale District (Ms. Melanie Green recommended) Mr. Beverly V. Mason - Matoaca District (Recommended re-appointment) Mrs. Claire B. Velzy -Midlothian District (Recommended re-appointment) Ms. Sandra Wagener- At-Large Member (Recommended re-appointment) Terms would be three years beginning January 1, 2000 and expiring December 31, 2002. PARKS AND RECREATION ADVISORY COMMISSION Appointments are for terms expiring 12/31/99 Mr. Timothy R. Hick Bermuda District Mr. Bryan Walker - Bermuda District Mr. Issac L. Boggs - Clover Hill District (Ms. Terry Minor recommended replacement) Mr. Richard Worcester - Clover Hill District Mr. Robert E. Terrell - Dale District Mr. Sherman Litton - Dale District (Mr. Dennis Harding recommended replacement) Mr. Steve Jones - Matoaca District (Mr. Ron Stack recommended replacement) Mr. Harold K. McManus - Matoaca District Mr. John Hilliard - Midlothian District Mr. Howard Stracke - Midlothian District Mr. Dorcus Yeager*, School Board Representative Terms would be three years beginning January 1, 2000 and expiring December 31, 2002. Mr. Ramsey recommends that the School Board make the nomination for the School Board Representative. PERSONNEL APPEALS BOARD Appointment is for term expiring 12/31/99 Mr. James Narron Terms would be three years beginning January 1, 2000 and expiring December 31, 2002. CAPITAL AREA TRAINING CONSORTIUM Unspecified Term Mr. Bradford Hammer CARPENTER CENTER BOARD OF DIRECTORS Ex-officio capacity Mr. J. L. McHale, III MAYMONT FOUNDATION Term would be one year beginning January 1, 2000 and expiring December 31, 2001. Hr. Harry Daniel (Mr. Kelly E. Miller recommended replacement) TAX STRUCTURE COMMITTEE David B. Robinson, Midlothian District (Recon%mended) Dr. Walter Beam, Bermuda District (Recommended) Mr. Larry Belcher, Matoaca District (Recommended) Mr. Steve Erie, Clover Hill District (Recommended) Terms are at the pleasure of the Board. ~JOHN TYLER COM~g3~ITY COLLEGE BOARD ~ Appointment is for term expiring 12/31/99 Delegate Sam Nixon Term would be four years beginning January 1, 2000 and expiring December 31, 2003. DRUG AND ALCOHOL ABUSE TASK FORCE Appointee Resigned effective November 30, 1999 Dr. James H. Holland (Mr. Martin Brown recon~mended replacement) Term would begin January 1, 2000 and would serve at the pleasure of the Board. tAIRPORTADVISORY BOARD Appointee Resigned effective November 19, 1999 Mr. Richard King Term would begin January 1, 2000 and expire March 1, 2001. YOUTH SERVICES CITIZEN BOARD Greg Kalichak, a student at Chesterfield Community High School - new appointment Term would begin January 1, 2000 and expire June 30, 2000. C~IRMAN'S APPOIN~ENTS CURRENT MEMBERS BUDGET AND AUDIT COMMITTEE Unspecified Term Mr. J. L. McHale, III Mr. Harry G. Daniel (Mr. Arthur S. Warren recommended replacement) COUNTY EMPLOYEE BENEFITS COMMITTEE Unspecified Term Mr. Edward B. Barber Mrs. Renny Bush Humphrey COUNTY OFFICE SPACE NEEDS, COURTS SPACE, AND FAMILY COURTS COMMITTRR Unspecified Term Mr. Edward B. Barber (Mr. Kelly E. Miller recommended replacement) Mr. J. L. McHale, III SCHOOL BOARD LIAISON COMMITTE~ Unspecified Term Mr. Arthur S. Warren Mr. Harry G. Daniel (Mr. Edward B. Barber recommended replacement) SOLID WASTE ADVISORY COMMITTEE Appointment is for term expiring 12/31/99 Mrs. Renny Bush Humphrey Mr. Kelly E. Miller (Recommended appointment) Vacancy - Dale District Vacancy - Midlothian District Term would be a one year term beginning January 1, 2000 and expiring December 31, 2001. OL.O COALITION OF HIGH GROWTH COMMUNITIES Unspecified Term Mr. Harry G. Daniel (Mr. Arthur S. Warren recommended replacement) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: I.D. Subject: Adoption of Procedures of the Board of Supervisors c_Q. veming ~4eetings in 2000 County_ Administrator's Comments: Gounty Administrator: Board Action Requested: Adoption of Procedures of the Seard of Supervisors for 2000 Summary_ of Information: Each year the Board of Supervisors adopts procedures governing meetings at the organizational meeting in January. The changes recommended by staff are a result of suggestions made during the previous year; revisions to conform to Board practices and changes in State law. On occasion, individual Board members have suggested eliminating from the procedures the two meeting requirement when making appointments (new '~ 20). The attached drait does not include such a change. If the Board has any additional revisions to the Procedures, they should be made at this time. Preparer: ~.j.~ ~ ~.C~ Title: County Attorney L./' Steven L. ~VIicas 0800:2891.7(538.17) Attachments: i Yes [] No # Q-..~ [County seal] PROCEDURES OF THE BOARD OF SUPERVISORS Chesterfield County, Virginia ~000 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the '"'n~ ~00a calendar year. Presiding Officer Section 1. ~ .......... ~:~._~ ~.~_~: .......... :~n ~..., ...... ~.: .... :~ ..... :~ Bond's parliment~ procedures shall be Robert5 Rules of Orde[ a Manual of General Par amentary Law, ~ ........... ~ ............ ~ ......... : ............ o~ .... o,~ to e extent compatible Mth law ~d the historical practices of the Board of Supe~isors. ~e Co~ty A~omey shall act as p~liment~i~ to the Bo~d. ~y questions involving the inte~retation or application of Robea's Rules shall be addressed to the Co~ty A~omey. Section 2. The Chairman, or the Vice-Chairman, or in their absence, the most senior member of the Board alphabetically, shall preside at all meetings of the Board, and on the appearance of a quorum shall call the meeting to order and the Board shall then proceed with its business. Section 3. The presiding officer shall preserve order and decorum. He may speak, make motions, and vote on all questions and he shall 'decide questions of order and procedure. The Chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the Board may reject such time limits. Quorum Section 4. A quorum shall consist of at least three members of the Board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500.00 all of which shall require a majority of the full Board for adoption. No Board member is required to vote on any question, but an abstention, although .not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. An abstention defeats a motion requiring a unanimous vote. The Board shall not designate a tie breaker pursuant to § 15.2-1421 of the Code of Virginia. 0800:538.17 (Rev'd 12/30/99; Adopted 1/12/00) -1- Order of Business Section 5. The order of business at a regular meeting of the Board shall be as follows beginning at 4:00 p.m. or an altemativewtJete specified meeting time: (a) Approval of minutes of the previous meeting. Reading of the minutes shall be autornatically dispensed with. (b) County Administrator's comments. (c) Board Committee reports. (d) Requests to postpone action, additions, deletions or changes in the order of presentation with respect to any matter on the agenda. (e) Special resolutions of recognition. (f) Work sessions. (g) Deferred agenda items not requiring a public hearing. (h) New County business not requiring a public hearing including deferred and new appointments. (i) Hearings of citizens on unscheduled matters involving the services, policies and affairs of the county government or claims against the Board. (j) Reports. (k) Dinner at 5:00 p.m. (1) Non-sectarian invocations followed by the pledge of allegiance at 7:00 p.m.. (m) Special resolutions of recognition not heard at the afternoon session. (n) Deferred public hearings. (o) Zoning and mobile home public hearings placed on the consent agenda by the Planning Department. 0800:538.17 (Rev'd 12/30/99; Adopted 1/12/00) -2- (p) Hearings of citizens on unscheduled matters or claims not heard at the afternoon session. (q) Remaining public hearings or zoning public hearings based on appropriate meeting date. (r) Adjournment. The Board shall confine their decisions to the matters presented on the agenda. Section 6. Any citizen desiring to present any matter concerning the services, policies and affairs of the County or claims against the Board shall be allotted appropriate time to present his case by the presiding officer. The presentation of the claim shall not exceed 30 minutes and each speaker may not exceed 5 minutes. Every citizen desiring to present a matter to the Board shall by noon on the 6th calendar day prior to the meeting notify the Clerk of his intent to speak and the topic. The notice shall describe in detail the nature of the issue to be presented to the Board and the remedy, if any, that the citizen will ask of the Board. No citizen shall speak on any matter of business which is a subject on the Board's agenda for that day. Citizens may not yield time to another speaker. After the County Administrator submits a budget, comments on the budget shall be confined to advertised public hearings until the budget is adopted. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; (f) Address pending litigation; or (g) Speak to matters previously presented to the Board by the speaker unless the County Administrator has made a recommendation. 0800:538.17 (Rev'd 12/30/99; Adopted 1/12/00) -3- Section 7. Any person speaking to a matter shall be limited to such period of time as shall be allotted by the presiding officer when necessary to preserve order and the efficiency of the meeting. The Board may accept written comments in lieu of oral statements. Section 8. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Minutes of Meeting Section 9. The Clerk of the Board shall prepare and maintain adequate minutes of the proceedings of the Board in accordance with the requirements of the Code of Virginia, 1950, as amended. Each recorded vote shall indicate how each member of the Board voted. Preparation of minutes will not include every aspect of the Board's meetings relating specifically to discussion and debate but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the Board. Section 10. The Board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Agenda Section 11. The County Administrator shall prepare an agenda for each regular or special meeting of the Board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the repository assigned to such Board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 12. Upon a majority vote of the Board of Supervisors any item may be added when the agenda is voted on and the Chairman may allow any agenda item to be called out of sequence. Section 13. Any matter not on the scheduled agenda, may be heard after the agenda has been approved by the Board only upon the unanimous vote of the Board members 0800:538.17 (Rev'd 12/30/99; Adopted 1/12/00) -4- present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the County. Section 14. No matter on the scheduled agenda shall be considered after 11:00 p.m. without the unanimous consent of the Board. Any matter not heard shall be automatically continued to the next scheduled meeting of the Board. Motions Section -1-615. When a ,i~,,,o-,,,, motion is under debate no additional motions may be made except a motion tc~ -~: ,,w .... , to withdraw, to ,_t.l~,,~,,,. defer,, to substitute, or to amend. If the maker of a motion and the member seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take precedence in the order listed above. Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer, the Board shall hear public comments on the issue of deferral if the scheduled item requires a public heating. Reconsideration of Ordinances, Resolutions and Motions Section -1-716. Any vote by a member of the Board is final once cast. Planning Commission decisions are final once made. No ordinance, resolution or motion previously voted upon by the Board shall be brought forward for reconsideration during the same meeting of the Board. Debate Section -1-817. Each member of the Board may participate in discussion of any issue ly fi b i i d by th Ch i ~t. 1-'1~_.1 --~--L.... ..:11 1~ ~11^-t4-~,.4~ on a er e ng recogn ze e a rman. ~,~,,- ~,,,,~u ,~,o,.x ,,~ o,. ,,lwt~,.u firnc. At the conclusion of debate, the question shall be called and no further debate shall be in order. 0800:538.17 (Rev'd 12/30/99; Adopted 1/12/00) -5- Requests relating to criticisms or concerns regarding the administration of the County, except when related to agenda items, shall not be presented or raised at a meeting of the Board unless first submitted in writing to the County Administrator and unless his response ~,~,,,~o ...... ,,,, fails to resolve the issue. Regular Meetings Section -1-918. Each year at its organizational meeting the Board shall set the regular meeting times and dates for the following year provided, however, that the Board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the Board shall be held on the following day in accordance with § 15.2-1416 of the Code of Virginia, 1950, as amended. The Chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the Board. Special Meetings Section -2-019. Special meetings of the Board may be called by two members of the Board or the Chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as amended. Upon making such request the Clerk shall speci _fy the matters to be considered and shall notify in writing all members of the Board and the Coun_ty Attorney immediately -* ~ .... ~--^ -~ .... p · ,^ ,t. ..... : .... ~ ^t.,_: ......... ~ ~c .... ~ ........ -=~ -~ ....... ~ ..... ,~ The meeting may be held on if waivers ~e s ned eve~ member of the Bo~d ~d the Co~ty A~omey ~d or if eveu member ~d ~e Co~W A2omey a2end the special meeting. Appointments Section -2-1-20. Appointments to committees of the Board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full Board at a meeting subsequent to the meeting when the name has been offered to the Board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. 0800:538.17 (Rev'd 12/30/99; Adopted 1/12/00) -6- Committees Section -2-221.m The Board ar ,_.,,,,,,'~-~:--~-~,,,,, may,,.,~,~,,u,,,.,,~,a ,~.~L,,,. creatc-lc, n c~f committees and hSc '~--:----,~,,,~,~,,~, shall appoint members to such committees c~r ,-',~,~, ,~,~,.~, ,,.,i ...... Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make and a time may be fixed for submission of any report. Zoning Section ~22. With the exception of zoning cases which have been scheduled for a public hearing before both the Chesterfield Planning Commission and the Board of Supervisors in the same month, no zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals, or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate Board meeting for consideration after proper readvertising. Section -2423. If a majority of the Board is not reelected, no zoning case shall be considered by the Board of Supervisors after November, 1999 2003 until the organizational meeting in January, 2000 2004 unless such delay would exceed twelve months for that case. Amendment of Rules Section ~-524. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full Board. Section -2625. The Board of Supervisors may suspend the application of any section of these rules by a unanimous affirmative vote of all Board members present at any time during the agenda. Section ~-~26. A Deputy Sheriff shall serve as Sergeant at Arms. 0800:538.17 (Rev'd 12/30/99; Adopted 1/12/00) -7- Debate Section ~-817. Each member of the Board may participate in discussion of any issue only after being recognized by the Chairman. The Chairman shall not recognize a motion to "Call the Qg_0jtion" unti~member ~eak has had a ch~ Each .... -' Board _t_, be -~'--~- ~ '*-- ~lju~.t~ u~a.u,~ &ii~- ut u,~ a.~umu iliad' ~ ~ At the conclusion of debate, the question shall be called and no further debate shall be in order. Requests relating to criticisms or concerns regarding the administration of the County, except when related to agenda items, shall not be presented or raised at a meeting of the Board unless first submitted in writing to the County Administrator and unless his response ~ fails to resolve the issue. 0800:47742.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: i.E. Subject: Setting of Regular Meeting Dates for 2000 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 2000. Staff recommends approval of the attached schedule. Staff may request earlier meeting times for work sessions or budget meetings. Preparer: ~ ~._~ Lisa H. Elko Attachments: ---]Yes No Title: Clerk to the Board BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 2000 PROPOSED January 12, 2000 at 4:00 p.m. January 26, 2000 at 4:00 p.m. February 9, 2000 at 3:30 p.m. February 23, 2000 at 3:30 p.m. ~March 1~, 2000 at 3:30 p.m. March 22, 2000 at 3:30 p.m. April 12, 2000 at 4:00 p.m. April 26, 2000 at 4:00 p.m. fMay 24, 2000 at 3:30 p.m. June 28, 2000 at 3:00 p.m. ,July 26, 2000 at 3:00 p.m. August 23, 2000 at 3:00 p.m. September 13, 2000 at 4:00 p.m. September 27, 2000 at 4:00 p.m. October 11, 2000 at 4:00 p.m. October 25, 2000 at 4:00 p.m. November 8, 2000 at 4:00 p.m. November 21, 2000 at 4:00 p.m.* December 20, 2000 at 4:00 p.m.** Tuesday, due to the Thanksgiving Holiday Third Wednesday (to allow time to advertise zoning cases) Special Meeting Dates for 2000 ! Budget Public Hearing - March 22, 2000 at 7:00 p.m. at Lloyd C. Bird High School (Note: There was discussion last year of holding the public hearing in the Public Meeting Room) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin.q Date: January 12~ 2000 Item Number: Subject: County Administrator's Comments - Y2K Update County Administrator's Comments: County Administrator: Board Action Requested: Summa~ of Information: Approximately two years ago, the County created the Century Date Change Task Force to address the year 2000. I am pleased to report a smooth transition into the new year and the 21st century. The rollover of information technology systems went very smoothly. These systems included business application systems (financial, administrative, taxation, utilities, community development, human services, and public safety), mainframe/server hardware and ~o, ftware~ personal computer hardware and software, and the internal telephone system(~ess th'an a dozen Y2K pr(}blems~ere reported during the weekend and holiday. Examples of some of the pr0ble-mS ih~ud6-~::66i~-~e~tiC~n to a state computer, data in the Police/Fire CAD Systems, and processing of the Deeds Recording System in the Clerk of the Circuit Court Office. All have been corrected. Public safety was a very high priority for Chesterfield County and the end result was a safe beginning to a New Year. All public safety divisions (Police, Fire, EMS, 911 Center, etc) were well prepared for possible implications of Y2K and the anticipated volume of work associated with New Year's Eve celebrations. Actual calls for service were slightly higher than the previous New Year's Eve; however, activity was by no means unusual. In fact, activity may have been higher simply because we had more officers on the street. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of Meetin(] Date: Item Summary of Information (cont.): There has been a lot of speculation and second guessing from the media regarding whether money was wasted fixing systems and replacing equipment in anticipation ofY2K. I would like to emphasize that the County allocated resources fixing systems and replacing equipment we definitely knew would have had Y2K problems. In total, we spent approximately $1.0 million (not including schools, who spent $294,000 for a new Energy Management System, or staff time). Some other agencies and businesses have spent significantly more than that. It was because of this financial commitment that we experienced little to no transition problems. I would note that many business application systems still have weekly, monthly, quarterly, and annual processes that have not been exercised. Minor problems could still occur. Overall, the Y2K Project is a countywide success. Many, many employees were involved from executive management to front line personnel. I would like to congratulate all County employees and thank the Board of Supervisors for their leadership in this effort. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: Subject: Resolution for Mr. Fred Carreras Recognizing His Service and Leadership on the Drug and Alcohol Abuse Task Force County_ Administrator's Comments: County Administrator: Board Action Requested: Approval of this resolution and presentation to Mr. Fred Carreras. Summary of Information: Mr. Barber requested that the Board recognize Mr. Fred Carreras for his service on the Drug and Alcohol Abuse Task Force and his contributions to other substance abuse prevention initiatives. Preparer: ~ I (~~~"~ - -- J~aaD. Carter Title: Director, Youth Services Attachments: RECOGNIZING MR. FRED CARRERAS FOR HIS SERVICE ON THE DRUG A_ND ALCOHOL ABUSE TASK FORCE WHEREAS, the Chesterfield County Board of Supervisors and the Chesterfield County Drug and Alcohol Abuse Task Force are committed to addressing concerns about alcohol and drug use and abuse in our community; and WHEREAS, the Drug and Alcohol Abuse Task Force is made up of dedicated Chesterfield County residents who volunteer their time in service to their community; and WHEREAS, Mr. Fred Carreras has faithfully served on the Drug and Alcohol Abuse Task Force representing the Midlothian District for five years; and WHEREAS, Mr. Carreras served as Chairman of the Drug and Alcohol Abuse Task Force in 1998; and WHEREAS, Mr. Carreras was instrumental in the development of Substance Abuse Free Environment, Incorporated (SAFE), the collaborative community initiative addressing alcohol and drug issues in Chesterfield County, and serves on the SAFE Board; and WHEREAS, Mr. Carreras established the Richmond Regional Drug Free Alliance to bring the greater Richmond cor~unity together to work collaboratively to address substance abuse prevention, treatment and enforcement; and WHEREAS, Mr. Carreras demonstrates exemplary citizen service in his passion to decrease substance abuse in our community. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Fred Carreras and expresses appreciation for his leadership, service and commitment to the Drug and Alcohol Abuse Task Force and to the community at large. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Carreras and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 12, 2000 Item Number: 6. B. Subiect: Resolution Recognizing His Retirement Paul H. Blocher Upon County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, Paul H. Blocher retired from the Chesterfield County Police Department on September 1, 1999; and WHEREAS, Paul H. Blocher has provided 17 years of quality service to the citizens of Chesterfield County; and WHEREAS, Paul H. Blocher has faithfully served the County in the capacity of Patrol Officer; DARE Officer, Evidence Technician and Field Training Officer; and "7 Colonel Carl R. Baker ~-~ Yes Title: Chief of Police Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) WHEREAS, Paul H. Blocher, has provided 25 years of service to the law enforcement profession while serving on police departments in Maryland, Washington, Richmond and Chesterfield; and WHEREAS, Paul H. Blocher, received the "Pmple Heart" and "Combat Ribbon" citation for his brave actions during a domestic dispute call where he sustained life threatening injuries; and WHEREAS, Paul H. Blocher was a recipient of the 1998 Commonwealth Valor Award in recognition of his actions demonstrating uncommon valor at extreme personal risk; and WHEREAS, Paul H. Blocher has gone the extra mile to assist citizens as is documented by the letters of commendations he has received; and WHEREAS, Paul H. Blocher has provided the Chesterfield County Police Department with years of loyal and dedicated service, and WHEREAS, Chesterfield County and the Board of Supervisors will miss Paul H. Blocher's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Paul H. Blocher, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Paul H. Blocher, and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 12, 2000 Item Number: 6. ¢. Subject: Resolution Recognizing G. F. "Freddie" Paul, III Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary. of Information: WHEREAS, G. F. "Freddie" Paul, III retired from the Chesterfield County Police Department on December 31, 1999; and WHEREAS, G. F. "Freddie" Paul, ~ has provided 31 years of quality service to the citizens of Chesterfield County; and WHEREAS, G. F. "Freddie" Paul, 111 has faithfully served the County in the capacity of Dog Warden, Patrol Officer; Investigator, Detective, and Polygraph Operator; and Col 1 R. Baker Attachments: Yes No Title: Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary. of Information: (Continued) WHEREAS, G. F. "Freddie" Paul, m, through use of his excellent polygraph and interview skills, resolved numerous cases and provided invaluable assistance in the resolution of high profile cases such as the Charity Powers and 288 Murder for Hire cases; and WHEREAS, G. F. "Freddie" Paul, III, has received many letters of thanks and appreciation for his hard work, dedication, and helpful attitude while rendering assistance to citizens; and WHEREAS, G. F. "Freddie" Paul, Ili, through his expertise, investigation, and resolution of Economic Crimes in Chesterfield County, has provided invaluable assistance to the business community; and WHEREAS, G. F. "Freddie" Paul, IH has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss G. F. "Freddie" Paul, lll's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes G. F. "Freddie" Paul, IH, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to G. F. "Freddie" Paul, III, and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 12, 2000 Item Number: 8. Subject: Consideration of an Amendment to§ 5-6 of the County Code to Authorize the Removal or Repair of Defaced Structures County Administrator's Comments: Coun~ Administrator: ___~~ Board Action Requested: Adopt the proposed amendment to County Ordinance § 5-6 permitting the removal or repair of defaced structures. Summary_ of Information: At the last meeting, the Board held a public hearing to consider amending § 5-6 of the County Code to authorize removal of graffiti at public expense. The public hearing was closed and the Board requested that staff prepare administrative procedures if the ordinance is adopted. The current County ordinance permits the County Building Official to repair or remove defacements to private buildings and structures that are visible from the public right-of-way and to charge the costs and expenses to the property owner. Mr. Barber requested that the Board consider the attached ordinance which provides an additional option to the County by authorizing the County Administrator to remove or repair defacement of private buildings and structures at the County's expense if the building or structure is visible from the public right-of-way. Staff investigated the possibility of the cost of graffiti removal being covered by customary property owners insurance policies. Since standard policy deductibles would normally exceed the costs, it is unlikely that insurance would be a viable option. Staff recommends that the Board adopt the attached ordinance. Also attached is a copy of suggested administrative procedures relating to the ordinance. Budget Comments: Preparer: ~~'~- 0~ w . ,~ ~' ci~. Title: County Attomey Steven L. Micas 1918(14):47664.1 Attachments: lYes [DSo ]# Q[~[ Current Process ADMINISTRATIVE PROCEDURES FOR GRAFFITI NOTIFICATION 1. Investigate complaint to determine if in compliance of with County Ordinance. 2. If in violation, a Notice of Violation is prepared giving the owner thirty days to remove graffiti. Notice is mailed to the property owner and posted at the property if necessary. 3. The complainant is contacted and advised of the status of their complaint. 4. Property is reinspected thirty days after the date of the Notice of Violation for compliance. 5. If not in compliance removal contractor is scheduled by the County without further notice to owner. 6. After removal, bill for costs of removal is forwarded to property owner. If owner fails to pay within 90 days, the bill is forwarded to the County Attorney to attach a lien on the property. Proposed Process 1. Investigate complaint to determine if in compliance with County Ordinance. 2. If in violation, Building Official will confer with County Administrator to determine if the County will pay for costs of removal. (If not approved, go to step 2 of current process.) 3. Owner is mailed a letter advising graffiti must be removed within thirty days or it will be removed without the owner's permission. If they complete an authorization form, the County will make arrangements to have it removed as soon as possible, i.e. before thirty days expires, without any cost to the owner. Complainant contacted and advised of status of their complaint. If the authorization is not returned after thirty days, the County will schedule the graffiti for removal. Upon removal by contractor, the County pays any cost of removal. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERF~LD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-6 RELATING TO THE REPAIR OR REMOVAL OF THE DEFACEMENT OF BUILDINGS, WALLS, FENCES AND OTHER STRUCTURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-6 of the Code of the Coun~ qf Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 5-6. Authority to remove, repair or secure unsafe or defaced structures. (a) The building official may require property owners to remove, repair or secure any building, wall or other structure which is located on their property and which the building official has determined (i) poses a danger to public health or safety or (b) If the building official determines that a building, wall or structure poses a danger to afety -- t_ _ _ J_, ........... ,__~ :_ ___._._,_,_, ......... ,_,,_ _._~. _, ...... public health or s , ,,. ,,,~ ,, ,~,,~,~,l,,., ~,,,~ ,~ v,~,~,,~., ,,,,~ ,, vuo,,,~ ,,r:,-~-,,~- ~,~y, he shall cause a notice to be served on the owner of the building, wall or other structure, requiring the owner to remove, repair or secure the building, wall or other structure. The property owner shall be served in person unless he cannot be found after a diligent search, in which case the notice shall be sent by registered or certified mail to the owner at his last known address. A copy of the notice shall also be posted in a conspicuous place on the property on which the building, wall or other structure is located. (c) The property owner shall remove, repair or secure the building, wall or structure, as required by the notice, within 30 days (i) after the notice is issued to the owner; (ii) the notice is mailed to the owner; or (iii) the notice is posted; as provided in subsection (b), whichever is later. If the owner fails to take the action required in the notice within the 30~day period, the building official may remove, repair or secure the building, wall or structure, as required by the notice, and the costs and expenses of removing, repairing or securing shall be charged to and paid by the owner of the property and may be collected by the county as taxes and levies are collected. (d) Every charge assessed against the property owner pursuant to subsection (c) shall constitute a lien against the property. (e) The building official may also undertake or contract for the repair or removal of a defacement of: LD any public building, wall, fence or other structure; or any private building, wall, fence or other structure provided that the defacement is visible from a public fight-of-way and the property_ owner fails to remove or repair the defacement within 30 days of the mailing of written notice to the owner's address as shown on the real property records of the county. The costs and expenses of removing or repairing the defacement may be charged to and paid by the owner of the property_ and may be collected by the county_ as taxes and levies are collected. Every_ such change shall constitute a lien against the property. At the option of the county_ administrator, the building official also may have the defacement removed or repaired by county employees or agents at county expense. (2) That this ordinance shall become effective immediately upon adoption. 1918:47024.1 2 (),~'{ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: January. 12, 2000 Item Number: 9.A. Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a Streetlight Installation and requests additional funding for a previously approved Streetlight Installation, both in the Dale District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXTPAGE Preparer: Attachments: 'chard M. 1V~lfish, P.E. Yes ~ No Title: Director, Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. DALE DISTRICT: Bryanwood Road and Daleshire Drive, Meadowdale Subdivision Cost to install light: $3,114.28 Meets all minimum criteria The following installation location was approved at the October 13, 1999, Board of Supervisors meeting in the amount $270.28. It has since been determined that material specified for the installation by Virginia Power personnel, was incorrect. Streetlight poles in this neighborhood are of the concrete type per the request of the Neighborhood Watch. Virginia Power's original cost specified wood poles. This project has been re- costed for a concrete pole. The installation cost noted is the balance of the new cost ($3,188.50) and the previously approved funding. Daleshire Drive, vicinity of 6407, Meadowdale Subdivision Cost to install light: $2,918.32 Does not meet minimum criteria for intersection or vehicles per day CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting] Date: January 12. 2000 Number BudRet and Mana,qement Comments: The balance in the Dale District Improvement Fund is $40,308; approval of uses totaling $6,033 will leave a balance of $34,275. Preparer: ~/~ ~-~/ -' ~'~/~ Title: Director, BudRet & ManaRement Rebecca T. Dickson STREETLIGHT REQUEST Dale District Request Received: Estimate Received: NAME OF REQUESTOR: ADDRESS: June 28, 1999 December 29, 1999 Re-Estimate Requested: Days Estimate Outstanding: Cost to install light: $ 2,918,32 Nancy Hughes Meadowdale Neighborhood Watch 6317 Daleshire Drive Richmond, VA 23234 REQUESTED LOCATION IS THE INTERSECTION OF: December 1, 1999 28 REQUESTS ARE NOT AT AN INTERSECTION. REQUESTED LOCATIONS ARE: Daleshire Drive, vicinity of 6400, Meadowdale Subdivision POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: Not Qualified, location is not an intersection Not Qualified, location has less than 400 VPD Qualified Staff notes: This installation location was approved at the October 13, 1999, Board of Supervisors meeting in the amount $270.28. It has since been determined that material specified for the installation by Virginia Power personnel, was incorrect. Streetlight poles in this neighborhood are of the concrete type per the request of the Neighborhood Watch. Virginia Power's original cost specified wood poles. This project has been re-costed for a concrete pole. The installation cost noted is the balance of the new cost ($3,188.50) and the previously approved funding. STREETLIGHT REQUEST Dale District Request Received: Estimate Received: NAME OF REQUESTOR: ADDRESS: September 15, 1999 December 29, 1999 Estimate Requested: September 15, 1999 Days Estimate Outstanding: 105 Cost to install light: $ 3,114.28 Nancy Hughes Meadowdale Neighborhood Watch 6317 Daleshire Drive Richmond, VA 23234 REQUESTED LOCATION IS THE INTERSECTION OF: Bryanwood Road and Daleshire Drive, Meadowdale Subdivision POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Staff or Requestor Comments: REQUESTS ARE NOT AT AN INTERSECTION. REQUESTED LOCATIONS ARE: NONE Qualified Qualified Qualified St, eet Light Request Mat, Januar~ 12,2000 ~e ches~a~ cowry ors Street Light Legend existing light requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 12, 2000 Item Number: Page I of 3 9.B.1. Subject: New School Board Grant County Administrator's Comments: CountyAdministrator: BoardAction Requested: The School Board requests the Board of Supervisors to increase the Instruction appropriation category in the School Grants Fund by $53,300 for the FY2000 Learn, Create and Integrate Technology grant. No local funds are involved. Summary of Information: Chesterfield County Public Schools (CCPS) receives various grants that are approved during the annual budget process. The school division also applies for other grants during the year that can be used to enhance the current instructional program. CCPS has received approval from the State for a Technology Literacy Challenge Grant that needs Board of Supervisors' approval at this time. Preparer=/' ~~ ~ / - W'dliaffi U. BOsher, Jr~ Attachments: Yes No Title: Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of Meeting Date; January 12, 2000 Item Number: Summary of Information (cont.): Professional development and training play an essential role in successful education reform and serve as the bridge between where our educators are now and where they need to be to meet the challenges of guiding students in achieving the Standards of Leaming set by the Commonwealth of Virginia. In response to a Virginia Department of Education request for proposals, CCPS submitted a Technology Literacy Challenge proposal that focused on an overall goal of training high school teachers to restructure their approach to classroom management, to integrate technology when appropriate, and to facilitate productive student uses of technology. Technology training is one of the items addressed in the CCPS Six-Year Improvement Plan (1999-2004). The proposed training model is designed to build the skill set of teams of four teachers, the media specialist, and the technology coordinator in each high school. The teams will use educational technologies to support, enhance and extend technology-empowered curricula based upon specified training. Training will incorporate assessment into the learning process. Assessment strategies modeled in the workshop will include writing samples, student products, and portfolios. A Web site will extend the impact of the training program through access to important instructional materials and other professional development activities that include the opportunity to interact with teachers and faculty. Teachers will participate as collaborative teams representing their individual schools. The team is challenged to share curricular and technological expertise and to rely on each other as they learn skills and develop and implement technology-connected lessons in the classroom. The media specialists and the technology coordinators will be trained to collaborate with each other in providing curriculum, technical, and training support to teachers. They will be in-house mentors for the participants. 4.0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: January 12. 2000 Number Budclet and Mana.qement Comments: The School Board has been notified of an additional $53,300 in grant awards for the Learn, Create, and Integrate Technology grant. These funds need to be appropriated in the FY2000 budget for professional training. No local funds are involved. A training model has been designed to build the skill set of teams of four teachers, the media specialist, and the technology coordinator in each high school. The teams will use educational technologies to support, enhance, and extend technology empowered curricula based upon specified training. Teachers will participate as collaborative teams representing their individual schools and will challenge each other to learn new skills and develop and implement technology connected lessons in the classroom. Technology training is one of the items addressed in the CCPS Six Year Improvement Plan. Preparer: Rebecca T. Dickson Title: Director, Budget & Management VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, December 14, 1999, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield County Courthouse Complex PRESENT: Thomas L. Wootton, Jr. Elizabeth B. Davis Dianne Pettitt James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION On motion of Dr. Schroeder, seconded by Mr. Trammell, the School Board requests the Board of Supervisors to approve an increase of $53,300 to the Instruction appropriation category in the School Grants Fund for the FY2000 Technology Literacy Challenge Grant titled "Learn, Create and Integrate Technology" which is funded through Carl Perkins Federal funding. Pat~~jicia W. lam Clerk / ~q~liam 'C. B~h~r, Jrt, Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 12, 2000 Item Number: 9.B.2.a. Subject: Resolution Recognizing Peggy B. Raikes Upon Her Retirement County Administrator's Comments: County Administrator:__ Board Action Requested: Summary_ of Information: WHEREAS, Peggy B. Raikes began her public service with the County as a Clerk Typist I in the Police Department on April 16, 1976, and has faithfully served Chesterfield County for twenty-three years; and WHEREAS, Peggy B. Raikes, through hard work and dedication, progressed from the position of Clerk Typist I to her current position as Police Records and Identification Supervisor; and Preparer: Colonel Carl R. Baker Attachments: Yes No Title: Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) WHEREAS, Peggy B. Raikes, grew with the County and Police Department and demonstrated an ability to adapt to technological change as we went from a period of working with no computers to the current period of operating with a state of the art Police Records Management System; and WHEREAS, Peggy B. Raikes, displayed a helpful, courteous, and caring attitude while working with internal and external customers; and WHEREAS, Peggy B. Raikes has provided a high level of commitment to her work performance by being a thorough and conscientious supervisor while overseeing the operations of the Police Records Unit while serving as the Data Entry Supervisor; and WHEREAS, Peggy B. Raikes has provided the Chesterfield County Police Department with many years of loyal and dedicated service, and WHEREAS, Chesterfield County and the Board of Supervisors will miss Peggy B. Raikes's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Peggy B. Raikes, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for her service to the County, their congratulations upon her retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Peggy B. Raikes, and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 12, 2000 Item Number: 9. B. 2.b. Subject: Resolution Recognizing Clarke D. Pace Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, Clarke D. Pace retired from the Chesterfield County Police Department on December 31, 1999; and WHEREAS, Clarke D. Pace has provided 27 years of quality service to the citizens of Chesterfield County; and WHEREAS, Clarke D. Pace has faithfully served the County in the capacity of Dog Warden, Patrol Officer; Investigator and Detective; and Preparer: Colonel Carl R. Baker [~] Yes Title: Chief of Police Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) WHEREAS, Clarke D. Pace, has impacted the safety of the community by causing the arrest of criminals during his tenure as an Investigator and Detective in the Police Department; and WHEREAS, Clarke D. Pace, has contributed to the Police Department by the performance of his duty to provide police service to the citizens of Chesterfield County; and WHEREAS, Clarke D. Pace has provided invaluable assistance to the Police Records Unit during the implementation of the Police Records Management System. His excellent skills in the use of the application allows him to provide quality service to both internal and external customers; and WHEREAS, Clarke D. Pace has provided the Chesterfield County Police Department with many years of loyal and dedicated service, and WHEREAS, Chesterfield County and the Board of Supervisors will miss Clarke D. Pace's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Clarke D. Pace, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Clarke D. Pace, and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of .2 Meeting Date: January 12, 2000 Item Number: 9.B.2.c. Subject: Resolution Recognizing James L. Hazelgrove Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, Mr. James L. Hazelgrove will retire from the Chesterfield County Utilities Department on December 31, 1999; and WHEREAS, Mr. Hazelgrove has provided 28~ years of outstanding service to the citizens of Chesterfield County; and WHEREAS, Mr. Hazelgrove was instrumental in implementing and overseeing the Valve Maintenance program of the Utilities Department; and WHEREAS, Mr. Hazelgrove has faithfully served the county in the capacity of Senior Labor Crew Chief; and Preparer: Roy E7 Covington~ Asst. Director of Utilities Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 7... AGENDA Summary of Information: (Continued) WHEREAS, Mr. Hazelgrove's availability after hours resulted in prompt response and resolution to numerous emergency situations; and WHEREAS, Mr. Hazelgrove was an employee dedicated to providing excellent customer service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Hazelgrove's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes Mr. James L. Hazelgrove and extends on behalf of it's members and the citizens of Chesterfield County, their appreciation for his service to the county, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Hazelgrove and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: January_ 12, 2000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page!of2 9.B.2.d. Subject: Resolution Recognizing The Honorable Judge John F. Daffron, Jr. County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution Summary_ of Information: The Board is requested to adopt the attached resolution. This resolution is in recognition of the Honorable Judge Daffron's devotion and dedication in serving Chesterfield County residents for over 25 years through the judicial system. Prepare~~ ~/d~onald J. Ka!pel [ Attachments: Yes ~-~ No Title: Director, Public Affairs [# ~491 RECOGNIZING THE HONORABLE JUDGE JOHN F. DAFFRON, JR. UPON HIS RETIREMENT WHEREAS, Judge John F. Daffron, Jr. has devoted his life to service as a judicial officer; and WHEREAS, Judge Daffron served as a part-time federal magistrate before being named to the Chesterfield General District Court in 1973; and WHEREAS, Judge Daffron was elevated to the circuit court bench in 1981; and WHEREAS, Judge Daffron is a former chairman of the National Conference of State Trial Judges; and WHEREAS, Judge Daffron has served as a member of the Virginia Judicial Council, the policy-making body for the state's judicial system; and WHEREAS, Judge Daffron served as a member of the Board of the State Justice Institute; and WHEREAS, Judge Daffron will retire this month and relocate to Jerusalem with his family; and WHEREAS, Judge Daffron will be assisting the Palestinian people to develop a judicial system that will bring uniformity to their courts; and WHEREAS, this is a challenging and honorable undertaking; and WHEREAS, the citizens of Chesterfield County and this Board of Supervisors are grateful for the long and dedicated judicial service Judge Daffron has provided and will miss his wisdom, expertise and leadership. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes The Honorable Judge John F. Daffron, Jr., expresses gratitude for his dedicated judicial service, and wishes him continued success and happiness as he embarks on this new and exciting venture. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January_ 12, 2000 Item Number: 9.B.3. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: MATOACA: Windsor Park, Section 5 Preparer: t~r~ ' ~/'~/ Richard M. M~lfish, P.E. Attachments: Yes ~ No Title: Director. Environmental Engineering :~i TO: Board of Supervisors FROM~ Department of Environmental Engineering SUBJECt: State Road Acceptance - WINDSOR PARK, SEC 5 DISTRICT: MATOACA MF, EI'ING DATE: 12 January 2000 ROADS FOR CONSIDERATION: CHIASSO WY PRINCESS MARY RD PRINCESS MARY TR Vicinity Map: WINDSOR PARK, SEC 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: ganuary 12, 2000 Item Number: Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of River Road from Robert A. Mingloski, Jr. and Linda A. Mingloski County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.10 acres along the south right of way line of River Road (State Route 36) from Robert A. Mingloski, Jr. and Linda A. Mingloski, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca · Harmon Attachments: Yes NO Title: Riqht of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF RIVER ROAD FROM ROBERT A. MINGLOSKI, JR. AND LINDA A. MINGLOSKI ,REST MA¥OACA Ettrick Matoaca Rescue Co L KiCKOR¥ HILl GRAPHIC SCALE 25 0 12.5 25 50 1OD FORREST JEAN TRUSTEE ~P/N ~7_88508117,:700000 O.B. 2J84, PG. 1908 N E ( IN FEET ) inch = 25 ft. iRON FO. L_ CHESTERFIELD COUNTY VAR/ABLE WIDTH R-- 7~7. 95' L=42. 64' T=2I.~' CH ~o=S89'5~'~O'W N E S03"30'00' CHARLES C. & ~ E. ~ AT'IN: MINGLOSKI GRANITE MON FD. PLA T of O. 10 ACRE OF LAND SITUTATED ON RIVER ROAD - STATE RTE TO BE CONVEYED TO COUNTY OF CHESTERFIELD #4709 RIVER ROAD NA TOACA DIS TRIC T CHESTERFIELD CITUNTY, VIRGINIA SCALE , 1' = BS' REV~ DECEMBER 15, 1999 NOVEMBER B9, i999 CHARLES C. TOIVNES & ASSOCIATES, CIVIL ENGINEERS - PLANNERS - LAND SURVEYORS 9850 LORI ROAD, SUITE ~01 CHESTERFIELD~ VIRGINIA DRAWN BY GHB FB 99-19-66 APPROVED BY CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 9.B.5.a. Subject: Approval of Transfer of Funds for Design of a Water Pumping Station to Serve the Huguenot Springs Pressure Zone (Project #99-0122B) County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board of Supervisors approve the transfer of $300,000 from completed capital projects to Project #99-0122B to purchase property and design the water pumping station. Summary of Information: Due to changes in conditions since the construction of the Huguenot Springs Water Tank, it is necessary to replace that facility with an elevated tank which creates a new pressure zone. A water pumping station is required to serve the new pressure zone. The pumping station will be located in the Rt 60 corridor west of Midlothian. The requested funds will be used to purchase property and design the facility. Funds for construction will be included in the FY2001 CIP. Preparer: C/]~'~'~, j~LI ~ ~rai~ S. Br.~nt Title: Attaob_ments: No Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 12, 2000 Item Number: 9.B. 5.b. Subject: Approval of Transfer of Funds for Design of an Elevated Water Storage Tank to Replace the Huguenot Springs Ground Storage Tank (Project #99-0123R) County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff requests the Board of Supervisors approve the transfer of $400,000 from completed capital projects to project #99-0123R to purchase additional property and design an elevated storage tank to replace the Huguenot Springs tank. Summary of Information: The Huguenot Springs Water Tank was designed and constructed in the late 1980's. Both ground and elevated tanks were elevated at that time. The ground storage tank alternative was selected because it was less costly, provided maximum storage to respond to emergencies, and met the minimum design pressure standard of 20 pounds per square inch (psi). Following completion of the tank it became apparent that it would be difficult to maintain acceptable water quality, while at the same time limiting tank drawdown to maintain acceptable pressure. A chlorination system was installed at the tank to address this concern. Preparer: Title: Attachments: Craig S. Bryant Yes No Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 S-mmary of Information: (Continued) Several years later the method of disinfection at the Swift Creek Water Plant was changed in order to meet Federal regulations regarding disinfection by-products. This involved the addition of ammonia in conjunction with chlorine. This process requires close monitoring and control and is not appropriate for an unstaffed facility, and precludes continued addition of a disinfectant at the tank site to maintain water quality. As a result, during warm weather months the tank must be periodically drained and refilled to maintain water quality. This process takes approximately five days. During those periods storage for responding to emergencies is less than desirable. Since the tank was constructed, the location of the Rt 288/Rt 60 interchange has been moved from east of Midlothian to this area. This has resulted in increased projected water demand for this area. During this same period residential customers expectations for water pressure have increased, primarily due to the increased use of lawn irrigation systems, and taller structures (higher ceilings, three stories). As a result, the design criteria for water system pressure has been increased for system expansion. In order to maintain acceptable water quality, provide water pressure consistent with customer expectations and meet the increased projected demand as a result of the relocation of the Rt 288/Rt 60 interchange, it is necessary to replace the existing tank with an elevated tank. This will also require construction of a water pumping station in the Rt 60 corridor to fill this tank. These projects need to proceed immediately to provide acceptable system reliability. Funds will be transferred from completed projects to purchase property and design the facilities. Funds for construction will be included in the first year of the CIP. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: Januau/12, 2000 Subject: Transfer of Funds for Iron Bridge Park Phase IV Project Item Number: 9.B.5.c. County_ Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to transfer $80,000 from the Improvements at New Schools capital project to the Iron Bridge Park Phase IV project. Summary. of Information: Crowder Construction was awarded the contract for Iron Bridge Park Phase IV. To complete the desired scope of work, surplus funds from the Improvements at New Schools capital project will be transferred to augment the total funding package. Unforeseen costs to satisfy wetlands permits, drainage changes mandated for site plan approval and undercut of parking areas due to unsuitable soils have necessitated change orders to the project. This transfer will cover the unforeseen costs of the project. Cost Savings in the New Schools Account make this transfer possible without loss of any promised projects. Michael-- S Go'~en Director, Parks and Recreation Attachments: ~-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: January '12.2000 Number Budget and Management Comments: The Board is being asked to transfer $80,000 from the Improvements at New Schools capital project to the Iron Bridge Park Phase IV project. Funds are currently available for transfer from the former to the latter project. These funds will facilitate the completion of the desired scope of work on Iron Bridge Park. According to staff, finishing this work at Iron Bridge now will result in savings during FY2000 without impeding the improvements that were planned at new school facilities this fiscal year. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement ~GO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 9.B'6' Subject: Approval of a Pipeline Crossing Agreement with CSX Transportation County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a Pipeline crossing agreement with CSX Transportation for the installation of a sewer line to serve Tidewater Fibre Corporation. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute a pipeline crossing agreement with CSX Transportation for the installation of a sewer line to serve Tidewater Fibre Corporation. Approval is recommended. District: Bermuda Harmon Attactunents: Yes No Title: Riqht of Way Manager 061 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 9.B.7. Subject: Authorization for Nextel Communications to Apply for Substantial Accord and a Conditional Use and Variances for Height and Setbacks or a Conditional Use Planned Development with Height and Setback Exceptions for the Extension or Replacement of the Communications Tower at Grange Hall Elementary School County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize Nextel Communications to apply for substantial accord and a conditional use and variances for height and setbacks or a conditional use planed development with height and setback exceptions for communications tower/antenna at Grange Hall Elementary School. Summary of Information: Nextel Communications has requested permission to extend or replace the existing tower and install communications antenna at Grange Hall Elementary School. If Nextel meets the County's criteria and receives substantial accord and conditional use and variances for height and setbacks or a conditional use planed development with height and setback exceptions approval, a lease would be prepared incorporating all conditions. The lease will require approval by the Board at a Public Hearing. District: Matoaca J~hn W. Harmon I lyes Title: Riqht of Way Manager Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 9.B.8. Subject: Change Order #1 (Final) for County Project #96-0t71R Buford Road Water Line County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board approve Change Order #1 (Final) for a deduction of $33,825.70 and authorize the County Administrator to execute the necessary documents. Summary of Information: Change Order #1 (Final) represents credits for final adjustments for actual versus estimated construction quantities. The original construction cost was $235,827.00. With this change order, the final construction cost is $202,001.30 [Net deduction of $33,825.70] Preparer: Title: Assistant Director of Utilities Roy E.~ Covingto/, P.E. Attach_merits: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 9.B.9.a- Subject: Conveyance of an Easement to Bell Atlantic-Virginia, Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install underground cable to provide service for the new LaPrade Branch Library. Summary_ of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install underground cable to provide service for the new LaPrade Branch Library. District: Clover Hill John W. Harmon Attachments: Yes No Title: Riqht of Way Manager VICINITY SKETCH' CONVEYANCE OF AN EASEMENT TO BELL ATLANTIC-VIRGINIA, INC. xbridge ~- 1 RAMS CT ,/ N DR // NORTH D-tel TELECOMMUNICATIONS, INC. 4821 BI~I'ItLEHEM ROAD RICH34OND, 'VA 2,3230 ('804) Prepared £o~' BeN AtlantJc- Vir~dm'a, Inc. DISTRICT: CLOVER HILL B/A JOB NO: 81406-RIV DATE: NOYEMBER 30~ R/W PERMIT NO: BC-101160-R PLAT SHOWING BELL ATLANTIC-VIRGINIA, INC. EASEMENT UPON TIlE PROPERTY OF COUNTY OF CHESTERF~LD known as LAPRADE BRANCH LIBRARY 9000 Hull Street Rood, Chesterfield County, ~qrginia STATE: VIRGINIA D-TEL JOB NO: 4223 SCALE: NTS SHEET 3 OF 3 , COUNTY: CHESTERFIELD WIRE CENTER~ TURNER PREPARED BY: D-TEL/SHB AREA/TAX DIST: 83000/2199 ..... DENOTES LOCATION OF 10' BELL ATLANTIC-VIRGINIA, INC. EASEMENT AS SHOWN HEREON. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 9.B.9.b. Subject: Conveyance of Easements to Virginia Electric and Power Company County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to relocate power lines in conjunction with the Meadowbrook High School Expansion. Summary_ of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to relocate power lines in conjunction with the Meadowbrook High School Expansion. District: Dale Preparer: Attach_merits: Yes No Title: Right of Way Manaqer VICINITY SKETCH CONVEYANCE OF EASEMENTS TO VIRGINIA ELECTRIC AND POWER COMPANY O 0 COR~ HEIGH' TRAMF FA ROCK SP F.~ RAVELBRO¢ FARMS eadowbrook Pi~-:[ MeadOwdale Irongat~ Villa Sho New ~enant , Church :MA STONE~I DGE I~B£RLY N ~F _iN. OWNER'S TI'IAL$ /0 Legend Fow~ No. 720489(Aug 92) (Fom3erly 97~) Location of Boundary Lines of Right of Way lo Plat to Accompany Right-of-Way Agreement Virginia Electric and Power Company District OOR 16 District- Township- Borough County-City State Office - Plat Number Estimate Number Gdd Number CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: january 12, 2000 Item Number: 9.B.10. Subject: Designation of Right of Way for Bermuda Hundred Road County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board designate a 0.0534 acre parcel of County property right of way for Bermuda Hundred Road, and authorize the County Administrator to execute the necessary Declaration. Summary_ of Information: As a condition of site plan approval for one of the County's emergency communications towers, the Transportation Department is requiring designation of the ultimate right of way for Bermuda Hundred Road. Approval is recommended. District: Bermuda Preparer: ~q~ ~. John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer THIS VICINITY MAP WAS PREPARED IN PART BY DATA COMPILED FROM RECORDED SUBDIVISION PLATS, PARCEL PLATS, DEEDED DESCRIPTION DATA, AND OTHER RECORDS OWNED BY CHESTERFIELD COUNTY. THE COUNTY OF CHESTERFIELD ASSUMES NO LEGAL RESPONSIBILITY OR LIABILITY FOR ANY OF THE INFORMATION CONTAINED ON THIS MAP. VICINITY MAP 1 '--2000' VIRGINIA SOUTH ZONE ! SET u.s. SURveY SOOT I -- / . ~--"J~..___ ~Oo~o~. I~/ THOMAS s. . NSTON. ,,, / / FREDERICK Z GRAY. musmes, / , / " DEED BOOK 1138 PAGE 310 I / TAX ID NO.: 828-650-6930. / .~ /. / 7 ~ ' ~ ~ I ,.~/ \ NAD 83 CO0~DINA TES ' ' . ,'~ o,. _ I \ N .5650356.6717 O. 0534 ACRES , ............... I I~, ~1 ~N~ s~m ZONE ~ ~0 ~'~U~ ~'~'~'~' I_~ ~ .~ ~ ~ SURLY FOOT To CHESTERRELO COUNTY OEEO BO~ 2178. PAGE ~0 /I ~ I ~ ?1 PHILIP MORRIS INC~P~A~D GRAPHIC SCA~ ItUNDRED ROAD ,,. SLATE ROUTE 89? SURVEYORS * ENGINEERS * PLANNERS CORPORATE HEAOOUARTERS .711 N, COURTHOUSE ROAD- R~CHMOND, V1RGINIA 23236-4099 -TELEPHONE: (804) 794-3500 FAX: (804) 794-7639- DATE: 12-17-99 SCALE: I"--40' DRAWN BY; GLN /~ CHECKED BY." ~ JOB NO.: 18637"'06 (SITE BERMUDA DIEFRIC'F * CHEEF.~RF1ELD COUNFY, VII~.INIA VOTE& 1.) OWNER OF RECORD - THE COUNTY OF CHESTERFIELD DEED BOOK 3666 PAGE 608 TAX ID NO.: ~32-650-0626 2BO, 8~RMUDA HUNDR£D ROAD 2.) THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. 3.) THIS SURVEY WAS PREPAREO .THOUT THE ~TENEFIT OF A TIT/~ REPORT AND THEREFORE MAY NOT SHOW All EASEMENTS OF RECORD. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2 0 0 0 Item Number: 9.B. 11. a. Subject: Request to Install a Private Water Service Within a Private Easement to Serve Property at 6121 Mockingbird Lane County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private water service to serve property at 6121 Mockingbird Lane and authorize the County Administrator to execute the water connection agreement. Summary_ of Information: James A. Schneider and Linda S. Schneider have requested approval to install a private water service within a private easement to serve property at 6121 Mockingbird Lane. This request has been reviewed and staff recommends approval. District: Matoaca John w. Harmon Attaclaments: YesI INo Title: Right of Way Manager VICINITY SKETCH. REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 6121 MOCKINGBIRD LANE f 197.13 741.47 PROPOSED I0 WATERUNE EASEMENT ~-~ ~EXISTING A, T.&T EASEMENT I ~FOR UNDERGROUND CABLE ~ D.B. 858 PG. $6 NOTE: THIS PROPE[~"'iS LOCATED IN ZONE c A~ SHOWN ON I EMA COMMUNITY PANEL N0.5~,,oo35 0o49 ? LOT 6 LOT 5 G.P.I.N. 7,50-674-9729 JOYCE LOUISE HOYLE D.B. 240,5 PG. 475 //6201 MOCKINGBIRD LANE INGRESS & EGRESS EASEMENT 2851 PG. 1i LOT 4 × I F-AEEMENT TO BE MAINTAINED BY COUNTY 20 0 20 40 SCALE f~= 20 FEET PLAT SHD~T_N5 A PRDPDSED iO' I¢'ATERL.[NE EASENENT AND A i0' PRIVATE ~/ATERLINE EASENENT DN LDT 5 BLOCK 'A; PLAN DF CORRECTED COPY 'fifDCKINGBIRD HILL; IN THE CLOVER HILL DISTRICT, CHESTERFIELD COUNTY, VIRGINIA This ~s to certify tho! on December 3, 1999, I mode on occurole Field Survey of the premises shown hereon; tho[ oil improvements ond eosements known or vislble ore shown hereon; tho[ there ore no encroochmen[s by improvements either from odjolnlng premises or from subject premises upon odjolnlng premises, other thon OS shown hereon. PO~I'E, _~IN'I'E,R and A~NOdIATEE, P.d. o.~. 99J,~-07 0,'75 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 9.B.11.b. Subject: Request to Install a Private Water Service Within a Private Easement to serve Columbia Gas at 2939 Space Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private water service within a private easement to serve Columbia Gas at 2939 Space Road and authorize the County Administrator to execute the water connection agreement. Summary_ of Information: Columbia Gas has requested approval to install a private water service within a private easement to serve its property at 2939 Space Road. This request has been reviewed by staff and approval is recommended. District: Dale John W. Harmon Attach_merits: Yes No Title: Right of Way Manaqer VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT FOR A BUSINESS AT 2939 SPACE ROAD Piaza N 460,1 4§6~ 4600 7O7 (ti-ag) rHoo~ // 2~01 5000 NE Comd~te 1178~3~.5 3693850 SW C~rd~te 11 ?$5262. 5 3591150 OF CHESTERFIELD COUNTY VIRGINA SCA~E 1; 3600 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of ~ Meeting Date: January 12, 2000 Item Number: 9.B. 12.a. Subject: Set a Date for a Public Hearing to Consider Amendments to Section 18-33 of the Code of the County of Chesterfield Relating to Adjusting Utility Charges Administrator's Count~~~ Comments: County Administrator: Board Action Requested: Set a public hearing on February 9, 2000 at 7:00 p.m. to consider amendments to the County Code related to adjusting Utility charges. Summary of Information: The changes allow staff more flexibility in determining adjustments to be made for water leaks. Currently the only adjustments that are allowed for leaks on the customers property are for concealed underground leaks and some unexplained leaks that meet certain qualifications. The amendments, which make the County's ordinance more comparable to those of other locations in the Richmond area, attempt to focus on the County goal to exceed customer expectations, by expanding the criteria for which adjustments are allowed. The cost of this change is estimated to be in excess of $130,000 annually, but no adjustment to the rate structure is anticipated. Preparer: John M. Bragg Title~SSistant Director of Utilities Attachments: Yes ~_~No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 18-33 RELATING TO UTILITY RATES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 18-33 of the Code o_f the Count_ of Chester_field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-33. Adjusting utility charges. -~cn ~en unseen ~.~~ le~s in water lines that the consmer is responsible for maintaining cause excessive amounts of water that the consmer does not use to pass t~ough the meter ~d the consumer repairs the le~s within 30 days a~er he first lems of the excessive water flow, the director shall reduce the consmer's water chmge by 50 percent of the water volme that exceeds the consumer's average consmption for ~s t~ee prewous b~lls., .~. ~oo .... ~, ~,~, (b) When excessive water flow results from leaks in a portion of the water system that the director is responsible for maintaining, the consumer's consumption shall be reduced to the amount of the average of the three previous bills for the property. (-~)(c) If the three previous bills that are used to establish bill and consumption averages do not represent the consumer's actual consumption because the consumer has had unusual seasonal use during the previous three billing periods for irrigating or filling swimming pools, the director may select another method that more accurately reflects the consumer's normal water consumption for determining the amount of the adjustment. (d) When the excessive consumption was due to plumbing leaks in toilets, inside faucets. dishwashers, ice makers and washing machines and the consumer repairs the leak within 30 days after he first learns of the excessive water flow, an adjustment shall be based on 50 percent of the 0505:47589.1 1 billed consumption for water (and wastewater if appropriate), that exceeds the consumer's average consumption for his three previous bills. The consumer shall only be allowed one adjustment in any 18-month period. (e) The director may adjust a single family residential consumer's utility charges when a consumer's billed consumption in a billing period is more than two times the consumer's prcv[ous o ............. v,,~. average consumption for his three previous bills, if the director determines after an investigation by the director and the consumer that the increased consumption is unex ainable or due to documented vandalism and, therefore, ..... .......... v .... ,,.,n not related to actual consumption. Such an adjustment shall be based on 50% o__f the m~ge billed consumption for water (and wastewater if appropriate) that exceeds the consumer' s average consumption for his three previous bills, and shall only be given to a consumer 4? ..... L:ll: ..... · ,~. ,,.,, u~ ..... ~ v .....once every three years. LO If the consumer establishes that excessive water flow resulted from a leak or act of vandalism that did not affect his wastewater use, the director shall reduce the wastewater consumption to the amount of the average of the three previous bills. ~} The director shall only adjust the bill that immediately preceded the consumer's inquiry_ and the unbilled consumption that occurred after that bill was sent, but before the leak was repaired. (2) That this ordinance shall become effective immediately upon adoption. 0505:47589.1 2 '~' Department of Utilities A Chesterfield County Estimated cost of the new service level. 11/23/99 Assumptions 1. The number inside plumbing leaks will equal the number of underground leaks. 2. The number of unseen leaks that are not underground will equal 20 % of underground leaks. Calculations Revenue loss 1. Unseen leaks 790x20% = 158 2. Inside plumbing leaks = 790 158x$53 water adjustment = 158x$81 wastewater adjustment = 790x$63 water adjustment = 790x$67 wastewater adjustment = $8,374 $12,798 $49,770 $52,93O Administrative costs 1. Book keeping adjustments = 948 2. Field inspections = 158 .5 hrs. x 11.23 = $5.62 lhr. x 10.68 = 10.68 948x$5.62 = 158 x $10.68 = $5328 $1688 Total estimated cost of service improvement = $130,888 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: January 12, 2000 Item Number: 9.B.12.b. Subject: Set a Public Hearing to Consider the Sale of a Surplus Parcel of Real Estate County_ Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors set a public hearing for February 9, 2000, at 7:00 p.m. to consider the sale of surplus property to Donald R. Cornett and Lorna L. Cornett. Summary of Information: On October 13, 1999, the Board of Supervisors declared a parcel of land containing 0.1580 acres on Harrow Drive as surplus property and directed the Purchasing Department to receive bids for sale of the property. Donald R. Cornett and Lorna L. Cornett submitted the high bid of $2,100.00. A public hearing is required to sell the property. District: Bermuda John W. Harmon Attachments: Yes NO Title: Riqht of Way Manager VICINITY SKETCH SET A P©BLiC HEARING TO CONSIDER THE ~ALE OF A ~URPLUS PARCEL OF REAL ESTATE Excess County Property Carver Middle School 3800 Cougar Trail Pin # 7936359737 / ,1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 9.B.14. Subject: Initiate an Application for a Special Exception for Signage at Manchester Volunteer Rescue Squad at 7810 Winterpock Road County_ Administrator's Comments: County_ Administrator: Board Action Requested: That the Board of Supervisors initiate a Special Exception Application for 7810 Winterpock Road. Summary. of information: Mrs. Humphrey, Matoaca District Supervisor requests the Board initiate an application for a Special Exception on behalf of the Manchester Volunteer Rescue Squad. Specifically, the request would be for an amendment to the Special Exception 95AN0185 to increase the sign area for their freestanding sign from six (6) square feet to 25.5 square feet and increase maximum height from five (5) feet to seven (7) feet. The fee for this Special Exception would have been $1272.50. Preparer: Title: Director of Planning C:DATA/AGENDA/2000/JAN 1200.1/gok Attachments: [--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 9.B.12.c. Subject: Set a Public Hearing to Consider the Leasing of County Property County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors set a public hearing for February 9, 2000, at 7:00 p.m. to consider the leasing of County property at 15610 Harrowgate Road to Chesterfield Alternatives, Inc. Summary_ of Information: In 1996 the County purchased property at 15610 Harrowgate Road for the construction of the new Carver Middle School. The residence on the property is not needed by the school system and can be used for Mental Health programs. Chesterfield Alternatives has agreed to make necessary improvements. A public hearing is required to lease the property. District: Bermuda · Harmon Attachments: Yes Title: Riqht of Way Manaqer H~LROWGATE RD # Harrowgate Park ivey P~; ~D Port Walthefl Shop Cfr Happy Hill Shop Cfr 1 Richmond Cath CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: Januar~ 12, 2000 Item Number: 9.B.13. Subject: Transfer of Funds and Approval of Change Order for Iron Bridge Park Phase IV Project County_ Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to transfer $80,000 from the Improvements at New Schools capital project to the Iron Bridge Park Phase IV project and to authorize the County Administrator to approve Change Order 1 Ironbridge Park Phase IV in the amount of $29,819.72. Summary_ of Information: Crowder Construction was awarded the contract for Iron Bridge Park Phase IV. To complete the desired scope of work, surplus funds from the Improvements at New Schools capital project will be transferred to augment the total funding package. Unforeseen costs to satisfy wetlands permits, drainage changes mandated for site plan approval and undercut of parking areas due to unsuitable soils have necessitated Change Order 1 to the project. This transfer will cover the unforeseen costs of the project. Cost Savings in the New Schools Account make this transfer possible without loss of any promised projects. Michael S. Golden Director, Parks and Recreation Attachments: [~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 12. 2000 Number Budget and Mana.qement Comments: The Board is being asked to transfer $80,000 from the Improvements at New Schools capital project to the Iron Bridge Park Phase IV project, and authorize the execution of a change order for Iron Bridge in the amount of $29,819.72. Funds are currently available for transfer from the former to the latter project. These funds will facilitate the completion of the desired scope of work on Iron Bridge Park. According to staff, finishing this work at Iron Bridge now will result in savings during FY2000 without impeding the improvements that were planned at new school facilities this fiscal year. Preparer: /~~,_~'~-~ ' x Title: Director, Budget & Manaqement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of 2 Meeting Date: January 12, 2000 Item Number: 10. Subject: Claim of Sheila Kuykendall COunty Administrator's Comments: County Administrator: ~ Board Action Requested: Denial of the claim. Summa~ of Information: Sheila Kuykendall has made a claim for $75,000 against the County and County Mental Health employees. Ms. Kuykendall is a 39-year old consumer of the County's Department of Mental Health, Mental Retardation and Substance Abuse Services. She has been diagnosed with mild but educatable mental retardation. She lives independently in the community through services she receives from the Community Service Board's Supported Living Program. On February 11, 1997, when a County van picked up Ms. Kuykendall to take her home from reading class, one of the other consumers who was riding the van needed the driver's assistance with a telephone call he needed to make. Accordingly, the driver went into the classroom to help the consumer. Meanwhile, Ms. Kuykendall attempted to board the van by herself and in the process fell. She did not mention her fall to the driver when he returned to the van. The 'van driver transported her home and she later sought medical treatment for minor injuries to her foot, ankle, knee and elbow. Her medical records indicate that all of the problems she complained of except for a knee contusion existed before she fell. Preparer: ~ ~ (Continued) . o.~ Title: Steven L. Micas Attachments: lYes [] No County Attomey 0505:47210.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary· of Information: The next time that she rode the van, on February 18, 1997, Ms. Kuykendall spoke angrily to the van driver and blamed him for her fall. Ms. Kuykendall continued to complain and became increasingly disruptive after the van was in motion. When she unbuckled her seatbelt and unlocked her door to the van, the van driver was required to stop the van, relock the door, get Ms. Kuykendall back in her seat, and calm her down. Ms. Kuykendall claims that the van driver negligently failed to assist her onto the van on February 11, 1997 and assaulted her on February 18, 1997. However, her claim is contradicted by the statements of the van driver and by two independent eye-witnesses who confirm that the van driver acted appropriately and never touched Ms. Kuykendall. Since the actions of the driver of the van were appropriate, there is no basis for Ms. Kuykendall's claim and staffrecommends that it be denied. Additionally, since it has been over two and a half years since the episodes that Ms. Kuykendall is complaining about, her claim is also barred by the statute of limitations. After staff sent a courtesy copy of the original agenda item for this claim to Ms. Kuykendall' s attorney, the attorney for the first time informed staff that she filed a lawsuit against the van driver in the City of Richmond eleven months ago. No attempt has ever been made to serve the lawsuit on the van driver. Although the lawyer contends that the lawsuit overcomes the County's statute of limitations defense, this is not true since the County is not a party to the lawsuit. Copies of Ms. Kuykendall's letters in support of her claim are attached. 0505:47210.1 CATHERINE A. LEE LAW OF~1C£$ COATES & DAVENPORT A PROFESSIONAL CORPORATION $206 MARKEL ROAD P.O. BOX ! 1787 RICHMOND, VIRGINIA 13230 (804) 285-70O0 FAX (804) 285-2849 March 23, 1999 The Honorable ~_ ~'.arran, Chairman Chesterfield County Board of Supervisors Post Office Box 40 Chesterfield, Virginia 23832 Claimant: Sheila Kuykendall Incident Dates: February 11 and 18, 1997 Subject: Claims for breaches of contract and warranties Dear Mr. Warren: Pursuant to Va. Code §§15.2-1243, et seq., Shelia Kuykendall, a citizen of Chesterfield County, hereby'notifies the Board of Supervisors of her claims for breach of contract and warranties and demands payment. A brief description of Shelia's background is necessary to explain these claims. Shelia is a consumer of Chesterfield County's Department of Mental Retardation Services ("Chesterfield's DMRS"). She is physically and mentally disabled. She has difficulty walking, climbing, stepping up, and her balance is unstable because of her disabilities. Chesterfield contracted with her to provide her with reasonably safe transportation to programs, supervision and assistance during transport, and an adequate or reasonably safe vehicle. See Contracts at 1 and 2. Chesterfield also expressly aqreed that "[a]!l employees of the Community Services Board or license organizations shall make all reasonable efforts to protect the client from harm, abuse and exploitation". And, further, "a client [Shelia] shall have the right to be treated with dignity as a human being at all times, regardless of [her] need for treatment or other services". Chesterfield breached its contracts, with Shelia in several ways. First, the transportation van Chesterfield used had a high step making it unsafe for Shelia to enter and exit from it without assistance. Her need for assistance and supervision was obvious to all. Shelia's mother, Mrs. Shirley Kirby, repeatedly informed Chesterfield about Shelia,s need for supervision and assistance when entering and exiting the van. The van driver knew or should have known of Shelia's disabilities and needs, yet he failed to provide the agreed supervision and Shelia was injured. The Honorable Art Warren, Chairman March 23, 1999 Page 2 In fact, Chesterfield's driver caused injuries to Shelia on two occasions -- February 11, 1997 and February 18, 1997. Both incidents constitute breaches of contract and warranties. The first breach occurred on February 11, 1997 at approximately 8:05 p.m., at the building used for the ACCEPT Program on Hopkins and Beulah Roads in Chesterfield County. The van driver, Mr. Gideon, failed to assist, or even supervise Shelia when entering the van. As a result, she could not walk up the high step, fell and sustained injuries to her knees and legs. Shelia immediately reported the fall to the driver, Mr. Gideon, but he just drove her home, making no effort to assess her injuries, or, it appears, even complete an accident report. Mrs. Kirby reported the incident to Chesterfield, but received n6 response. __ The second breach occurred one week later, on February 18, 1997, when Shelia was assaulted and battered by Mr. Gideon in the van. Apparently, he was angry because Shelia and her mother reported and followed up on the February l~th fall. He threatened Shelia, then grabbed and shook her so hard that he left marks, bruises, and scratches on her chest, breast and neck, which were witnessed by a neighbor. Mrs. Kirby immediately notified Chesterfield DMRS and expressed her intent to report the verbal and physical abuse to proper authorities. Mr. Stanley persuaded her, on behalf of Chesterfield DMRS, to refrain from doing so, promising an internal investigation would be completed that would remedy the incident. Well over a month elapsed and Mrs. Kirby received no concrete information from Chesterfield DMRS or any other agency about its investigation into either incident. A recitation of her and my efforts to resolve this prior to this demand is unnecessary for the purpose of this letter. What is relevant is before resorting to this demand to the Board, Shelia, by her mother and myself, made several requests for a full investigation and remedial action. Initially, Chesterfield represented it would work toward resolving some of these requests. But, it reneged on this promise too, choosing, instead, to do nothing and leaving Shelia and her mother to bear the financial burdens of the breaches of contract and warranties committed by Chesterfield County employees. 2 The Honorable Art Warren, Chairman March 23, 1999 Page 3 Shelia sustained serious injuries following each incident. She required medical treatment, incurred bills, experienced pain, and was initially unable to return to the work program. Thereafter, DMRS reduced the services it had agreed to provide to Shelia. Her mother, Mrs. Kirby, also incurred bills and expenses for Shelia's care and living expenses following Shelia's inability to work. Having exhausted all other avenues for amicably resolving this matter, we have no choice but to file a claim with this Honorable Board and demand payment in the amount of $75,000.00 for the damages Shelia and her mother sustained as a result of Chesterfield, through its employees, breaches of contract and/or warranties. A summary of her damages will be forwarded under separate cover. If you have any questions or wish additional information, please do not hesitate to contact me. On behalf of myself, Shelia, and Mrs. Kirby, I thank you for your consideration and anticipated cooperation. I look forward to your decision on these matters. With best regards, I am Very truly yours, Catherine A. Lee CAL/tkb cc: Mrs. Shirley Kirby 3 CATHERINE A. LEE LAW OFFICES COATES & DAVENPORT A PROFESSIONAL CORPORATION 52O6 MARKEL ROAD P.O. BOX 11787 RICHMOND, VIRGINIA 23230 (804) 285-7000 FAX (804) 285-2849 December 3, 1999 Stylian P. Parthemos, Esquire Senior Assistant County Attorney Office of the County Attorney P.O. Box 40 Chesterfield, VA 23832 Claimant: Sheila Kuykendall Incident Dates: February 11 and 18, 1997 · Subject: Claims for breaches of contract and warranties Dear Mr. Parthemos: I write to follow-up on this case. The documents forming the basis for Ms. Kuykendall's contract claims should have been enclosed with my March 23, 1999 letter. However, I am enclosing duplicates per your request. The first is a CCSB Consumer Services Plan for the period of August 22, 1996 through August 22, 1997. Chesterfield County did not produce, pursuant to our initial request, a copy of the Documentation of Agreement which had to be executed with the CCSB Plan. However, copies of that document signed for the 1995-96 and 1995-94 periods are enclosed. The second is a copy of the brochure the Chesterfield Community Services Board provided to my client. It details the standard of care Chesterfield will provide to Service Board participants. Our view is the brochure is an offer which Ms. Kuykendall accepted when she participated in the Program. Third, we also believe there was an implied contract between Chesterfield County and my client which included Chesterfield's duty to provide safe transportation, protection from assault and battery by it3.employees, em particularly since she participated in the County's Community Service Board and other programs for impaired persons. Federal authority involving a case against Chesterfield County supports this position. Stylian P. Parthemos, Esquire December 3, 1999 Page 2 The summary of damages, along with Shelia's medical records and bills are also enclosed. Please place this claim on the Board of Supervisor's agenda immediately so we can move this claim forward. By copy of this letter, I am requesting Mr. Harry Daniel to do the same. If I need to notify the Board of Supervisors again to do this, please advise me of that as well. If you have any questions, do not hesitate to call me. I appreciate your assistance in this matter. With best regards, I am Very truly yours, CAL/tkb Enclosures Catherine A. Lee cc: Mr. Harry Daniel, Chairman CATHERINE A. LEE LAW OFFICES : COATES ,St DAVENPORT A PROFESSIONAL CORPORATION 5206 MARKEL ROAD P.O. BOX 11787 RICHMOND, VIRGINIA.23230 (804) 285-7000 FAX (804) 285-2849 January 7, 2000 VIA FAX: 717-6297 and FIRST CLASS MAIL Steven L. Micas, Esquire Office of the County Attorney Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Sheila Kuykendall v. Chesterfield County, etc. Board Meeting: January 12, 2000, 4:00 p.m. Dear Steve: I received a copy of your recommendation regarding the above claim which advises against payment because you believe the statute of limitations has run. I write as a courtesy to advise you and the Board that is not the case. We timely filed suit in the Richmond Circuit Court and have until mid February to serve the motion for judgment. A copy is enclosed for your information. In addition, we alleged a t~reach of contract ciaim against One Cotariy which is subject to a five year limitations period. Next, I understand the witnesses referred to you in your recommendation are clients of Chesterfield's mental health department. When I first met with your office, I advised we had a resident, in addition to the mother, who witnessed the bruises left by the driver following the assault. She stands ready to testify. I hope you will reconsider your recommendation based on this information. I would be happ.~ to negotiate it with you. Regardless, please feel free to call me if you have any questions. Steven L. Micas, Esquire January 7, 2000 Page 2 With best regards, I am CAL/tkb Ve~ truly yours, -atherine 7A. Lee [Dictated, But Not Read] Ms, l,isa Elko, Clerk to the Board of Supervisors (Via Fax: 717-6297) Mrs. Shirley Kirby CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~ Date: January 12, 2O0O Item Number: ll.A. Report On: Developer Water and Sewer Contracts Backeround: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0189 Shops @ Lucks Lane Lucks Lane Properties, LLC Roundtree Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $5,035.00 (Private) County Administrator:~ Attachments: ]Yes No Agenda Item January 12, 2000 Page 2 0 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0311 Jacobs Glenn, Section D Jacobs Glenn L.C. Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Dale $44,250.00 $60,925.00 98-0364 Huguenot - Robious Mini Storage Expansion Josiah Hundley G. V. Layne Contracting Incorporated Water Improvements - Midlothian $17,550.00 98-0428 Hampton Park, Section 6 Hampton Park Associates LLC R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Matoaca $18,755.00 $36,529.00 99-0002 Glen Ridge (Formerly Mill Wood) Harold V. Groom, Jr. Coastal Utilities, Inc. Water Improvements - Wastewater Improvements - Matoaca $17,187.50 $34,772.50 Agenda Item January 12, 2000 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0086 5909 Cogbill Road - Sewer Line Extension Sharon Rakes Spruill Bookman Construction Company Sewer Improvements - Dale $15,205.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0090 Watermill, Phase I Watermill Properties, LLC McLane Construction Company Water Improvements - Wastewater Improvements Matoaca $166,549.00 $231,155.20 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0092 Rosemont, Section H L.G.C. and J.L.P. Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Midlothian $41,855.00 $49,1 0.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0163 Air Park Business Center Office/Warehouse The Landmark Company Duke Contracting of Va., Inc. Water Improvements - Dale $11,890.00 Agenda Item January 12, 2000 Page 4 10. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0344 Hampton Park, Section 7 Hampton Park Associates, LLC R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Matoaca $71,285.00 $89,743.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: January 12, 2000 Item Number: ll.B. Su~ect: Status of General Fund Balance, Reserve for Future District Improvement Fund, and Lease Purchases Coun~ Administrator's Commen~: Capital Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: ~ Title: Attachments: Yes ~-] No County Administrator CHESTERFIELD COUNTY GENERAL FUND BALANCE January 6, 2000 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/99 FY2000 Actual Beginning Fund Balance $36,694,598 11~3D9 Designate excess revenue (County) for non recurring items in FY2001 (1,653,055) 35,041,543 11/23/99 Designate expenditure savings (County) for non-recurring items in FY2001 (793,967) 34,247,576 11/23/99 Designate excess revenue (Schools) for non recurring items in FY2001 (94,422) 34,153,154 11/23/99 Designate excess revenue (Schools) for non recurring items in FY2001 (470,514) 33,682,640 11/23/99 Designate expenditure savings (Schools) for non-recurring items in FY2001 (1,940,408) 31,742,232 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Police (540,800) 31,201,432 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Parks and Recreation (280,000) 30,921,432 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Libraries (135,000) 30,786,432 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Fire (342,000) 30,444,432 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Presidential Primary (106,000) 30,338,432 CHESTERFIELD COUNTY GENERAL FUND BALANCE January 6, 2000 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Economic Development Incentives (750,000) 29,588,432 11/23/99 12/15/99 Reappropriation of FY99 County Results of Operations for Relocations in Administration Building (100,000) 29,488,432 06/30/00 FY00 Budgeted Addition to Fund Balance 1,246,900 30,735,332 Projected Thru FY2001* 30,735,332 *Will be revised in January, 2000 Board Meeting Date CHESTERFIELD COUNTY ~ RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT January 6, 2000 Description Amount Balance FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 04/28/1999 FY2000 Budgeted Addition 8,034,500 8,650,602 04/28/1999 FY2000 Capital Projects (7,120,900) 1,529,702 08/25/1999 Transfer to LaPrade Library Project for construction (150,000) 1,379,702 09/17/1999 Partial Release of designation for Hendcus Land Purchase based on final grant award 104,425 1,484,127 12/15/1999 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking lot. (300,000) 1,184,127 DISTRICT IMPROVEMENT FUNDS January 6, 2000 District Prior Years FY2000 Carry Over Appropriation Funds Used Balance Bermuda $19,428 $38,500 $32,663 25,265.72 Clover Hill 108,410 38,500 44,000 102,909.61 Dale 41,494 38,500 39,686 40,308.02 Matoaca 53,542 38,500 35,298 56,744.47 Midlothian 100,906 38,500 79,605 59,801.20 0 13,500 0 County Wide 13,500.00 PrepareA by Accounting Department ~ber 31, 1999 Date Began 12/88 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total * 12/93 Real Proper0g Lease/ Purchase 04/99 Public Facility Lease Juvenile Courts Project $128,800 33!,200 460,000 17,510,000 16,100,000 Date Ends 12/00 12/01 11/19 Outstanding Balan~ 12/31/99 $15,019 38,619 53,638 4,835,000 16,100,000 TOT~PRO~D ANDE~C~ED $34,150,6,49 PENDING EXECUTION None *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date: Januarv l2~2000 Item Number: 15.A. Subject: Resolution Recognizing Mr. William H. Shewmake for his Service to the Chesterfield County Planning Commission County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mr. Edward Barber requested that the Board recognize Mr. Shewmake for service as the Midlothian District Planning Commissioner. Preparer: Lisa Elko Title: Clerk to the Board of Supervisors Attachments: RECOGNIZING MR. WILLIAM H. SHEWMAKE FOR HIS SERVICE TO THE CHESTERFIELD COUNTY PLANNING COMMISSION WHEREAS, Mr. William H. Shewmake represented the Midlothian District as a member of the Chesterfield County Planning Commission from January 1996 to December 1999; and WHEREAS, Mr. Shewmake served as Chairman of the Commission in 1998; and WHEREAS, Mr. Shewmake championed the preparation of the Route 288 Corridor Plan, including detailed language to guide the development of a regional high fashion mall or lifestyle center; and WHEREAS, Mr. Shewmake promoted the Route 288 Corridor design standards and other implemented ordinances; and WHEREAS, Mr. Shewmake was an active supporter of the Eastern Midlothian Corridor Plan and ordinances and the water quality strategy and standards for the Upper Swift Creek watershed; and WHEREAS, Mr. Shewmake participated in the enhancement of The Village of Bon Air through design improvements and zoning amendments; and WHEREAS, Mr. Shewmake supported the Gray Land Development Corporation's development to include a residential subdivision and a PGA Golf Course, the Brookstone Associates project including a 55 acre park on the James River, as well as other zoning cases; and WHEREAS, Mr. Shewmake participated in the establishment of the new police precinct office on Buford Road in the Midlothian District; and WHEREAS, Mr. Shewmake supported the use of Hallsborough Tavern as a specialty greenhouse and nursery aiding the use of this historic building. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its sincere gratitude and appreciation to Mr. William H. Shewmake for his service to the County as Planning Commissioner, representing the Midlothian District. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Shewmake and that resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: January 12, 2000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page ]- of k 15.B. Subject: Resolution Recognizing Michelle Meadows County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution. Summary_ of Information: Mr. Warren has requested that the attached resolution be adopted. This resolution is in recognition of Michelle Meadows, whose exemplary scholastic performance at Virgini, Tech has earned her a place on the annual Dean' s List for the last three years. Ms. Meadows' commitment to excellence and her athletic and academic achievements warrant public recognition. ~on~ld J. Kappe~ I // ( Attachments: Yes ~] No Director, Public Affairs RECOGNIZING MS. MICHELLE MEADOWS FOR OUTSTANDING SCHOLASTIC AND ACADEMIC ACHIEVEMENT WHEREAS, Ms. Michelle Meadows attended Monacan High School in Chesterfield County; and WHEREAS, Ms. Meadows is now in her fourth year at Virginia Tech; and WHEREAS, Ms. Meadows' college academic performance has been exemplary, including attainment of t.he Dean's List each year and the President's List for three 4.0 semesters; and WHEREAS, coupled with her academic achievement, Ms. Meadows has excelled in college athletics; and WHEREAS, Ms. Meadows has been named to the "Academic Ail American 1st Tea~' for NCAA Division I Softball with a GPA of 3.95; and WHEREAS, Ms. Meadows was the only Academic Ail American named at Virginia Tech this year; and WHEREAS, Ms. Meadows has been granted membership in the "Golden Key National Honor Society" and elected a member of the ~ALPHA PSI Chapter" of "PHI SIGMA SOCIETY"; and WHEREAS, this combination of winning academic and athletic performance merits suitable recognition; and WHEREAS, Chesterfield County is committed to recognizing such excellence in our youth. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Ms. Michelle Meadows, congratulates her on her scholastic and athletic ability, commends her for her commitment to excellence, and wishes her well in her future endeavors at Virginia Tech and in the years to come. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Meadows and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 16.A. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a 16' Sewer Easement Across Lot 29, Block A, Cabin Creek, Section B County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors deny the request to vacate a portion of a 16' sewer easement across Lot 29, Block A, Cabin Creek, Section B, shown on the attached plat. Summary of Information: Cheryl O'Neal has submitted an application requesting the vacation of a portion of a 16' sewer easement across Lot 29, Block A, Cabin Creek, Section B. This request has been reviewed and staff recommends denial. District: Dale Attachments: No Title: Right of Way Manager VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A 16' SEWER EASEMENT ACROSS LOT 29, BLOCK A, CABIN CREEK, SECTION B I R/O,/IS ET 2 3 EAGLE RUN L~ l',' EY,' E Y $ WO05~ 1' Brown Rr§G! o~' /oOOr-/~ 7-7'-07 / ,~'oocl C~"y-~ 'o'. ) I U l-/ / / %-/ o"~ VOodTz'~d · PLANNERS - ARCHITECTS . ENGINEERS . SURVEYORS . 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794.43571 · Fax 794-2635 11038 Lakeridge Parkway · Suite 1 · Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) CHESTERFILD CO RIGHT WAY R/GHT OF WAY DEPT CHESTERFIELD VA 23832 P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Account Num. I 220686 Date I 01/05/2000 Date Code Description Ad Size Total Cost 01/05/2000 121 TAKE NOTICETHAT ON JANUARY 12 2000 AT 70 2.00 x 14.00 264.04 TAKE NoT~CE: ,That on january near~l, thb Boarc toeing place in consider the fol~ ~a ORDI~ ab~ Creek Sub{ T~mmo% & AssOC 2, 1979 Jn ~fle C~e in Plat Bco~ 34, al ~e com~et~t the offi'ce o~ the i and may bl~ exar~ ATTACH ., 000, at 7.00 p,m. o~ as soon thereafter as ma ~' Supewisors of Chestedield C y be ,aca/e a ~_'on o~ a i~' sewer easement w~thin HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETHAT ON JA was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/29/1999 01/05/2000 .T, .h~ .f.[r~.t.[ .n~.~ip..n .b~[ .n~o ~o. iy_.e..n. ..... Sworn to and subscribed before ' ! (3 '\) Notary Public State of Virginia City of Richmond My Commission expires 03/31/01 Supe~isor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January' 12, 2000 Item Number: Subject: PUBLIC HEARING: Ordinance to Vacate Lot 68 within River's Bend, Section 6 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate Lot 68 within River's Bend, Section 6, shown on the attached plat. Summary of Information: River's Bend Limited Partnership has submitted an application requesting the vacation of Lot 68 within River's Bend, Section 6. This request has been reviewed by staff and approval is recommended. District: Bermuda Jo~n W. Harmon Attach. merits: Title: Riqht of Way Manaqer VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE LOT 68 WITHIN RIVER'S BEND, SECTION 6 BERMUDA · "' GRAPHI~ SCALE 169.0':b TO MIDDLECOFF . DRIVE 50' R/~ N67'O7'27"E ~ 5' .. 100.07' ~0' 5' EASEMENT · . , PG. 119 RIVER'S BEND SECTION LOT 68 GPIN ,~. 816658220600000 ~50J DEMARET DRIVE D.B. 2895. PG. 86 P.B 70, PG. 68-72 RI VER 'S BEND LIMI TED PA R TNERSHIP ( m ~ZT ) 1 inch = 30 fL DRIVE N J65814,.I9749 E11816268.'3? I-~O' C~P EASEMENT 2086, PG'. 4-59 6 N J6578JO. 49,:71 11816229· 4900 VACATION DF LOT #68, SECTION 6 RIVER'S BEND BERMUDA DIS TeIC T CHESTERFIELD COUNTY, VIRGINIA REV, DECEMBER £8, 1999 SCALE ~ 1' = 30' DECEMBER 1. 1999 CHARLES C, TDW'NES & ASSOCIATES, P.C. CIVIL ENGINEERS - PLANNERS - LAND SURVEYORS 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA L DRAWN BY GHB FB APPROVED BY An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) CHESTEtLFILD CO RIGHT WAY RIGHT OF WAY DEPT CHESTERFIELD VA 23832 P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 IAccount Num. 220686 01/05/2000 I Date Code Description Ad Size Total Cost [ 01/05/2000 121 TAKE NOTICETHAT ON JANUARY 12 2000 AT 70 2.00 x 14.00 264.04 ATTACH TAKE NOTICE: That on January 12, 2000, at 7:00 p.m., ~r as soon thereafter as may be i heard, the Board of Supervisors of Chesterfis{d Co~nty at its regular[ rneetjng place in the Board Room of Chesterfield Co~nly, Virg nia, w [ consider the following Oedinance for adoption' ] AN ORDINANCE to yacate Lot 68~ within Rivers Bend SubdMsien as sN:mn on a plat by J: K TIMMONS & .~,SSOCIATES. P.C., dated J~.~l .UA~_y 10, 1990, ~ed APRIL 18, 19~, in the Clerk's Office, t ~}rct~t Court, Chesterrmtd Coomy, V','girfia, i~ Deed Book 70~ at Pages ! 68-72. J ~'he comple{e text of the proposed ordinance ~ ~o~veyance is on fie [ m the office of the RIgh~ of We/Manager i~ Ch~d cbunty ~rginia ~ 8:30 a:_m:_and 5:00 p.m.,Monday through Fdday. , HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETHAT ON JA was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/29/1999 01/05/2000 19/90/1 Of>c/ Sworn to and subscribed before me this __ f'~~ O0 ,* (3 ~) No{ary Public State of Virginia City of Richmond My Commi~ion expires 03/31/01 Supewisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 12, 2000 Item Number: 1[! Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Commen~: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the next scheduled meeting on January 26, 2000 at 4:00 p.m. Lisa H. Elko Attachments: [---~ Yes Title: No Clerk to the Board