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07-26-2000 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of 1 Meeting Date: July 26, 2000 ,Subject: County Administrator' s Comments Item ~,mber: 2.B. County Administrator, s Comments: County Administrator: Board Action Requested: Summary of Information: As a result of ~a~.ional s~rve¥ done by the ~partm~nt of P~b]jc Administration the ' Chapel Hill, Karen lRussell, Director of Risk Management, was recognized in the category of ~eputational %eaders/Risk Managers as one of. thg__to~ te~ 0~ts~anding Ris~k Man~erS in the n~f6'h. Questionnaires were mailed to more than 2000 citieS, coUnt~'es~ school districts and affiliated organizations such as the Public Risk Management Association, the International Municipal Lawyers Association, the Public Agency Risk Managers Association and the Public Risk Database Project. The department received responses from 47 states, five Canadian provinces and the District of Columbia. The Department of Risk Management was also identified in the top twenty as a risk management program with a national reputation for performance excellence and "best practices- programs as leaders in local government risk management. ' Preparer:~~¢~/~~ ~mes ~.~ ~e~ier - Title:_Deputy County Administrat0% Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 2.A. Su~ect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Diversity Internship Program This year's program began May 22, 2000. The twelve week program will be completed August 18, 2000. Nine interns are participating this year. The program has been in existence for 11 years. Approximately 75 students have completed the program. Interns gain valuable work experience related to their academics majors. Interns work as a group to complete a diversity project to be presented! during the graduation ceremony. Title:Director, Human Resource Management Attachments: Yes No Heeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 26. 2000 Item Number: Page i of i 5.a. Subject: Resolution to Recognize The Allstate Foundation for Their $12,000 Grant to the Fire Department to Assist With Their Fourth Grade Fire and Life Safety Education Program County Administrator' s Comments County Administrator: Board Action Re_quested: Adoption of attached resolution. Summary of Information: The Allstate Foundation Grant of $12,000 will assist the Fire Department in the printing of the Fourth Grade Fire and Life Safety Education Program Workbook. This valuable educational program, taught to all fourth graders in the Chesterfield County School System, gives instruction in topics including fire safety, bicycle safety, swimming safety, and disaster preparedness. The Allstate Foundation Grant allowed the department to develop, design and publish a workbook featuring students from our school system. Attachments: Yes ~ No Title: Fire Chief 003 ] RECOGNIZING ALLSTATE INSURANCE COMPANY EMPLOYEES AND THE ALLSTATE FOUNDATION FOR THEIR CONTRIBUTIONS TO THE CHESTERFIELD COUNTY DEPARTMENT OF FIRE AND EMERGENCY MEDICAL SERVICES and WHEREAS, the majority of the injuries in our community occur to our youth; WHEREAS, providing pro-active fire and life safety education is the foundation of injury prevention in Chesterfield County; and WHEREAS, utilizing a wonderful partnership with our School System allows us to teach valuable prevention techniques to our school children; and WHEREAS, the key to fire and life safety education is to promote a proper safety attitude, and to demonstrate proper safety behaviors to our youth; and WHEREAS, this proper safety attitude will be taught in our "Fourth Grade Fire and Life Safety Program' by providing pro-active fire and life safety education on several topics, including locating and removing hazards in the home; developing exit drills; maintaining smoke detectors; practicing safe bicycle habits; and being properly prepared for a natural disastez; and WHEREAS, the employees of Allstate Insurance Company and The Allstate Foundation have formed a partnership with the members of the Chesterfield Fire Department by working side-by-side in delivering fire and life safety education programs to the citizens of Chesterfield County; and WHEREAS, The Allstate Foundation has designated the Chesterfield Department of Fire and Emergency Medical Services as the recipient of a grant in the amount of $12,000 that will be used to print the Fourth Grade Fire and Life Safety Education Program student handbook which will allow the department to expand the curriculum as well as develop an in-house handbook featuring Chesterfield County students. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes The Allstate Foundation for its generous contribution to the Chesterfield Department of Fire and Emergency Medical Services and the students of Chesterfield County, and acknowledges their community support in making Chesterfield County the safest and most secure community of its size in the U.S.A. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of __ 1 Meeting Date: July 26. 2000 Item Number: Subj eot; Resolution to Recognize Philip Morris U.S.A. For Their $20,500 Donation to the Fire Department to Assist in the Purchase of a Thermal Imaging Device County Administrator' s Comments County Administrator:__ Board Action 'Re_quested; Adoption of attached resolution. Summary of Information: The Philip Morris U.S.A. donation of $20,500 will assist the Fire Department with the purchase of a Thermal Imaging Device. This piece of life saving equipment will assist the members of the Fire Department as they execute their life saving searches of burning structures. The addition of this technology will provide a safer atmosphere for ~firefighters to operate in. This valuable piece of equipment will allow them to "see" through the smoke, enabling them to locate and remove victims trapped in a fire in the most expedient manner possible. In addition', they will be able to protect their own personnel in the event they become victim to the fire. The device will also allow firefighters to locate and extinguish fires hidden in wall spaces, reducing the damage to the homes they operate in. Preparer:,, Paul W. Mauger Title: Acting Fire Chief Attachments: Yes ~No RECOGNIZING PHILIP MORRIS U.S.A. FOR ITS CONTRIBUTION TO THE CHESTERFIELD COUNTY DEPARTMENT OF FIRE AND EMERGENCY MEDICAL SERVICES WHEREAS, a goal of the Chesterfield County Department of Fire and Emergency Medical Services is to enhance service delivery by utilizing technology and equipment; and WHEREAS, the majority of all injuries and deaths to our customers due to fire occur in the home; and WHEREAS, due to fire conditions, firefighters must perform their life saving job in a zero-visibility atmosphere; and WHEREAS, the utilization of thermal imaging technology allows firefighters to "SEE" through smoke and toxic gasses; and WHEREAS, the utilization of thermal imaging technology allows firefighters to perform their life saving search operations in a safer and more efficient manner; and WHEREAS, Philip Morris U.S.A. has designated the Chesterfield County Department of Fire and Emergency Medical Services as the recipient of a $20,500 donation to purchase a "Flit" thermal imaging device. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Philip Morris U.S.A. for its generous life saving contribution to the Chesterfield Department of Fire and Emergency Medical Services, and the citizens of Chesterfield County, and acknowledges their dedicated community support in making Chesterfield County the safest and most secure community of its size in the U.S.A. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: Ju 26, I00 Item Number: 5. ¢. Subject: Adoption of a Resolution Recognizing Mr. Melvin C. Shaffer for his Twenty- Seven Years of Service to the Airport Advisory Board County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt a resolution recognizing Mr. Melvin C. Shaffer for his services to the Airport Advisory Board representing the Dale District. Summary of Information: See attached Preparer: ~",~t~Calabro Title: Director, Aviation Services Attachments: Yes [---] No ~07 RECOGNIZING MR. MELVIN SHAFFER FOR HIS SERVICE ON THE CHESTERFIELD COUNTY AIRPORT ADVISORY BOARD WHEREAS, Mr. Melvin Shaffer represented the Dale District as a member of the Chesterfield County Airport Advisory Board from 1968 to July 2000; and WHEREAS, Mr. Shaffer served as Chairman of the Committee in 1979, 1980, 1982, 1992 and 1993; and WHEREAS, Mr. Shaffer has helped oversee the airport from its initial conception in 1968, continuing through today; and WHEREAS, Mr. Shaffer provided guidance and assistance in the privatization of airport services and airport development into the future; and WHEREAS, the Chesterfield County Airport is recognized as one of the best reliever airports on the east coast; and WHEREAS, the continuing growth in airport activities is having a beneficial economic impact on the County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Melvin Shaffer and expresses its sincere gratitude and appreciation for his service to the County as a member of the Chesterfield County Airport Advisory Committee representing the Dale District. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Shaffer and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: July 26, 2000 Item Number: 6. Subject: Work Session to Receive Final Report From Consultant Hired to Conduct an EMS Fee for Service Feasibility Study County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The firm of Fitch and Associates was hired to conduct an EMS Fee for Service Feasibility Study. This study was initiated from the recommendations of the last countywide EMS study and the EMS Task Force. Fitch and Associates has completed their work and will present their findings and recommendations. Preparer: Paul W. Mauger Title: Acting Fire Chief Attachments: Yes ~No I t.U >0 -,-"' 0 (1) O' 0 '0 ~ 0 o t~ iT". u II · · © © LLI '0 0 °o_:~ o O. X W 0 r~ 1~ ~ o 0 (~ (D C) (D × C) mm LU ~m mmmm Cl~lmmm mmmmmm Cm~mlmm m mm ~ 0 mm 0-- 0 ~ 0 0 0 > 0 0 > 0 ~ 0 0 0 0 ~ 0 0 ~ --- (D 0 0 ~D (/3 0 0 0 0 0 0 0 law 0 0 0 0 0 A v- 0 0 0 0 (~ 0 Imm imm ~ o c~ LU LU 0 (1) (13 ~40 CD 1.0 0 0 V W --- C~ .-- .0 W mmm mm ~43 ~ 0 > __ ~0 ~ o o 0 ~ ED > W CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 26, 2000 Iten% Number: 7. Subject: Authorization to Enter Into an Agreement with the Greater Richmond Transit Company (GRTC) for Van Service County Administrator's Comments' County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to enter into an agreement with GRTC to provide van service to the County. Summary oflnformation: The Board conducted a public hearing on June 28, 2000, and approved the Administration's concept for van service. The Board instructed staff to give consideration to the public comments received at the hearing and to bring the GRTC/County service agreement back to the Board for consideration. The proposed service along Route 60, west of the Chesterfield Towne Center to Wal-Mart Way, has been deleted from the original proposal as requested by the Board. The remaining service routes remain the same as presented. The Board also requested staff to clarify the paratransit service that would be offered. The descri'~tion of the service is included in the agreement. (Continued on page 2 Preparer: .~~. ~ .~~ Title: Agen459 Director of Transportation Attachments' Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information (Continued) A draft GRTC/County agreement authorizing the van service is attached. Under the terms of the agreement, GRTC will provide the service for a two-year pilot program over the routes, at the frequencies, and using vehicles approved by the County. The County will have no financial obligation for the service. At the end of the pilot program, a funding source will have to be identified if the service is to continue. Recommendation: Staff recommends the Board take the following actions: 1) Authorize the County Administrator to enter into agreements with GRTC, acceptable to the County Attorney, for the provision of the van service; and 2) Authorize the County Administrator to make service adjustments in the stop locations and frequencies as necessary to provide efficient service. District: Countywide July 26, 2000 Agen~ 59 VAN SERVICE TRANSIT ROUTE AGREEMENT THIS TRANSIT ROUTE AGREEMENT made this day of , 2000, between GREATER RICHMOND TRANSIT COMPANY (the "Transit Company"), a public service corporation organized and existing under the laws of the Commonwealth of Virginia with its principal office in the City of Richmond, and the COUNTY OF CHESTERFIELD (the "County"), a political subdivision of the Commonwealth of Virginia. W I T N E S S E T H: WHEREAS, the Transit Company is authorized to operate and maintain mass transit service for the regular transportation of passengers within the City of Richmond and the County of Chesterfield pursuant to Section 15.1-526.2 of the Code of Virginia, as amended, and the Umbrella Agreement (the "Umbrella Agreement") dated the day of , 1989 by and among the Transit Company and the County, and, accordingly, the transportation of passengers by the Transit Company pursuant to the foregoing is excluded from the operation of Chapter 12 of the Code of Virqinia entitled "Motor Vehicle Carriers Generally"; and WHEREAS, the General Assembly has made funds available to the Transit Company for the development and operation in or into Chesterfield County, Henrico County, Hanover County, and the City of Colonial Heights of new local service GRTC routes, new GRTC express transit routes or extensions of existing transit routes; and WHEREAS, each new or extended transit route shall be approved by the local governing body that is authorized to receive the new or extended service. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements herein contained, it is hereby mutually agreed between the parties hereto as follows: (1) The Transit Company shall provide and maintain passenger van service over the routes, with the frequencies and with vehicles acceptable to the County as set forth in Exhibits hereto attached and incorporated by reference herein as a part of this Transit Route Agreement. (2) Subject to the Transit Company's other equipment and manpower commitments, upon twenty-one days' prior written notice to the Transit Company, the Transit Company shall make reasonable modifications requested by the County in the proposed schedules which are described in Exhibit and which (a) vary the times of service and/or routes, and/or (b) increase or decrease the frequency of service, (c) add or eliminate routes, and/or (d) adjust service stop locations. The Transit Company shall make no modifications to the service provided without written approval of the County. (3) In order to provide satisfactory services, the Transit Company will provide, operate and maintain, or cause to be provided, operated and maintained, vans acceptable to the County and suitable for such operation. No advertising, other than the Transit Company logo shall be displayed on the vans unless approved by the County. The Transit Company will also provide the personnel to operate and maintain the vans, and the Transit Company shall have full control over and be responsible for the hiring and supervision of such personnel as well as for the payment of all salaries and wages, workmen's compensation and all other employee benefits of such -2- personnel. With respect to the operations hereunder the Transit Company shall, subject to the reasonable availability of insurance coverage, provide liability insurance coverage in the same amount as the Transit Company provides in connection with the routes operated by it for the other Participant under the Umbrella Agreement with the County to be named an additional insured. If insurance coverage at a reasonable cost is not available, the Transit Company may establish a program of self-insurance. It is the intention of the parties that, in the undertaking herein described, the Transit Company shall be an independent contractor. The Transit Company shall indemnify and hold harmless the County against and from any and all claims, damages, costs and expenses (including reasonable counsel fees) because of bodily injury or death of persons or damage to or destruction of property, or for any other cause, resulting from or arising out of the Transit Company's negligence or willful acts in connection with its performance under this Transit Route Agreement. Such indemnification shall be limited to the aforesaid liability insurance or self- insurance. (4) The Transit Company and the County agree to work together to secure all parking facilities related to this service. It is anticipated that leases will be obtained from property owners for parking in the general areas designated by the County. Such leases and all other costs associated with the provision of the parking for the service shall be the responsibility of the Transit Company and shall be borne from funds provided by the General Assembly for the provision of the service or from other non-County funds and shall not be the responsibility of the County. (5) The service described in Exhibit shall commence as quickly as reasonably possible after execution of this Transit Route -3- A~greement and upon approval of the funds for the service by the appropriate authorities. (6) The Transit Company shall provide or cause the service to be provided as described herein. For the first two years of service~ the Transit Company will receive payment for the service directly from the Virginia Department of Rail and Public Transportation and other state agencies for the provision of passenger van service as described herein and shall not be entitled to payment from the County for said service. Unless a reliable source of non-County funds acceptable to the County is provided by the General Assembly or others at the end of two years for the continuation of the service, the service shall be terminated and there will be no obligation to continue the service. (7) If the Transit Company fails to comply with its undertakings herein and such failure shall continue for ten days after written notice from the County specifying such failure~ then the County may terminate this Transit Route Agreement, provided however, the Transit Company shall incur no financial liability of any kind arising out of such termination or any termination or in any event under any provision of this entire Transit Route Agreement. (8) In addition to the other rights of termination provided herein, either party hereto shall have the right to terminate this Transit Route Agreement by giving at least 60 days' written notice to the other party hereto of its intention to do so; provided, however, that the failure of either party to observe and perform its obligations hereunder shall not have been deemed a default or breach hereof if such failure is the result of fire, explosion, flood, work stoppage, riot, communications or power supply failure, failure or malfunction of equipment or other cause beyond the party's control -4- but in any such event written notice of such cause shall promptly be given to the other party; but if such failure to observe and perform has continued or clearly will continue for a period of at least 30 days, the other party may, by written notice promptly given to the party who has failed to observe or perform its obligations, terminate this Transit Route Agreement as of the date specified herein; (9) The Transit Company shall count, in a manner acceptable to the County, the passengers using the van service. The counts shall be made for a minimum of three weekdays and one Saturday each month for the first year of operation of the service and a minimum of three weekdays, and one Saturday per quarter, thereafter. The Transit Company shall provide the monthly counts to the County, by the last day of the month in which the counts were made and the quarterly counts by the last day of the quarter in which the counts were made. (10) No waiver, alteration, or modification of any of the provisions hereof shall be binding unless in writing and signed by a duly authorized representative of the parties hereto. Except as herein expressly provided to the contrary, the provisions of this Transit Route Agreement are for the benefit of the parties hereto and are not for the benefit of any other person and any assignment of this Transit Route Agreement by either party without written consent of the other shall be void. (11) This Transit Route Agreement shall be governed by the laws of the Commonwealth of Virginia. The undersigned represent that they have authority to execute this Transit Route Agreement on behalf of the respective parties. (12) The effective date of this Transit Route Agreement is IN WITNESS WHEREOF, the Transit Company has caused its corporate name to be hereunto appended by its Chairman and its seal to be hereunto affixed and attested to by its Secretary or Assistant Secretary, such officers being duly authorized therefor, and the County has caused its name to be hereunto appended by its County Administrator and its seal to be hereunto affixed and attested by its Clerk to the Board of Supervisors, such persons being duly authorized therefor, all as of the day and year first above written. ATTEST: GREATER RICHMOND TRANSIT COMPANY By. By. ATTEST: COUNTY OF CHESTERFIELD By By Clerk to the Board of Supervisors County Administrator -6- LOCAL SERVICE AND DEVIATION AREA POWHATAN ROUTE 1 (KMART . JTCC) ROUTE t0 (JTCC - AIRPORT PK) ROUTE 60 (CLOVERLEAF - TOWNE CENTER) ROUTE 1 - 60 CONNECTOR SERVICE SIX DAYS PER WEEK FARES ESTABUSHED BY GRTC RICHMOND HENRICO AMEL~ DINWIDDIE HOPE'WELL PRINCE GEORGE PETERSBURG 9 9 18 Miles - DEVIATION AREA N · ROUTE 1 /ROUTE 10 LOCAL SERVICE 3 0 3 Miles S YANFllfJIO~t I~L(k~AL 7~11~Q0 ROUTE 1 & ROUTE 10 VAN STOPS I - SHADY HILL 2 - FALLING CREEK 3 - GRAYLAND AV 4 - WINCHESTER GREEN 5 - DEFENSE GENERAL 6 - WILLIS ROAD 7 - HOLIDAY MOBILE 8 - OSBORNE 9 - HOME DEPOT 10 - BRECKENRIDGE ! BERMUDA SQ 1t - JOHN TYLER 12 - YMCA / POST OFFICE 13 - CENTRE STREET 14 - CHALKLEY ROAD 15 - LANDFILL DRIVE 16 - CHESTERFIELD MEADOWS 17 - ADMINISTRATION BUILDING 18 - WAGNER BUILDING 19 - LORI ROAD LIBRARY 20 - WHITEPINE ROAD t 2t - WHITEPINE ROAD 2 22 - WHITEPINE ROAD 3 23 - MEADOWDALE BLVD 3 - 9 - Miles N $ VANFINBOSSTOPS1 &l 0 7111/00 Route B-C Schedule Block Table 5- Route B-C Schedule K-Mart Cloverleaf Wal-Mart Mall From Route A 5 700 730 830 4 G815 915 6 G830 900 1000 4 1015 1115 5 1000 1030 1130 6 1130 1200 100 4 1215 115 5 I00 130 230 4 215 315 6 230 300 400 4 415 515 5 400 430 530 6 530 600 700 4 6150 5 700 to Route A - to Jolm Tyler only 6 830 to Route A - to John Tyler only Cloverleaf Ma~ 925 1055 1225 155 325 455 625 755 Block K-Mart Table 2 - Rmlte A Sehedule John Tyler C~vetns~nt Center 5 G555 615 2 C:~625 645 I G-630 700 5 700 to l~ute B-C 2 715 745 3 G725 745 3 820 850 I 910 940 2 955 1025 3 1100 ! 130 I 1150 1220 2 1235 105 3 140 210 I 230 300 2 315 345 3 420 450 I 510G 2 535 605 3 From Route B-C 5 7OO 2 815G From Route B-C 6 Ah-gert John Tyler 720 750 830 805 835 915 910 940 1020 1000 1030 1110 1045 1115 1155 1150 1220 100 1240 110 150 125 155 235 230 300 340 320 350 430 405 435 515 510 540 620 625 655 735 730 via K-Mart at 750 to Crarag~ 830 900 via K-Mat at 920 to Garage it 0 - ROUTE 60 LOCAL SERVICE REVISED MAJOR EMPLOYMENT CENTERSSERVED CHESTERFIELD TOWNE CENTER SOUTHPORT WINCHESTER JOHNSTON WILLIS MOOREFIELD ARBORETUM GATEWAY CLOVERLEAF 1 0 I 2 Miles S VANFINBOS6OLOCAL 7/11/00 ROUTE 60 VAN STOPS 3 - KOGER CENTER BLVD 4 - MALL DRIVE 5- BRANCHWAY 6 - SOUTHLAKE 7 - SOUTHLAKE 2 (PROPOSED) 8 - CENTER VIEW 9 - JOHNSTON WILLIS t0 - JOHNSTON WILLIS 2 11 - STURBRIDGE t2 - STURBRIDGE 2 t3 - ROBIOUS ROAD 14 - ROUTE 60 15 - MOOREFIELD 1 16 - MOOREFIELD 2 t7 - MOOREFIELD 3 18 - MOOREFIELD 4 19 - ROUTE 60 2 20 - ARCH ROAD 2t - ARBORETUM 1 22 - ARBORETUM 2 23 - GATEWAY CENTRE 1 24 - GATEWAY CENTRE 2 25 - GATEWAY CENTRE 3 26 - PROVIDENCE ROAD 27 - BUFORD & 60 WEST SHOPPING 2 - BEAUFONT MALL I - CLOVERLEAF MALL N 2 0 2 4 Miles ROUTE 1 /ROUTE 10 EXPRESS SERVICE 3 - 1.3 - 3 6 Miles S ROUTE 60 EXPRESS REVISED 0 2 II I 4 Miles 14 - Ch~t~didd Town Ceater Exlm~ Tabb ?- Che~fldd Town ~enJer Expv~s AM Schedule Vk-l~ltyof 7a&Maia 9a&Broad 14*&M~ia Towo Center 1 Ca640 710 715 719 2 13700 730 735 739 3 0720 750 755 759 4 0740 $10 815 819 I 8(~0 830 $35 8390 2 820 850 855 8590 3 840 910 915 919~ 4 9OO 930 935 9090 723 743 803 823 Block Tabb $ - Ch~eM Towa Ce~ee E~lm~ PM ~hednb w~ur ~'&g~n 9a&Broad 14~&MaJn aa&CorY Chesterf~M Town Celltm' 433 453 513 533 54~ 606(I 626(] 646~ G340 345 349 353 ~400 405 409 413 (3420 425 429 433 0440 445 449 453 503 50~ 512 516 523 528 532 536 543 548 552 556 603 6(!1 612 616 CheWer Exp~ Schedub Block Table lO-Chafer E~n~ a & Br~ad 14a & Main 9a & Broad 710 713 730 733 750 753 810 813 830 833~ 850 853~ 910 913(} 930 933(} 724 744 804 824 Vk-hmy or J~ Tyler O64O 0700 0720 0740 800 820 840 90O Table 11 - Chester Exprem ~ Sehedule Bbek 1'~ & Bread 14*& Mab 9* & Brmd Vichity of John Tyler 1 0340 343 354 430 2 O4OO 403 414 450 3 0420 423 434 510 4 G440 443 454 530 I 500 503 514 5440 2 520 523 534 61MO 3 540 543 554 6240 4 60O 6O3 614 6440 ADA T ,RANSpORTAT!ON SERVICE DESCRIPTION Service Type Chesterfield County transportation service provides curb-to-curb service to ADA eligible customers. This means the driver will assist the customer when boarding and exiting the vehicle only. Drivers will help with seat belts, securing wheelchairs, small parcels, and up to two bags of groceries. Drivers are not permitted to leave the side or back of the van, carry or '%vheel" customers up and down ramps, stairs or steps, walk customers to homes or facilities, enter homes, or accept gifts or tips. ADA Eligibility A customer seeking ADA eligibility must complete an application to determine eligibility for curb-to-curb transportation service. Eligibility criteria is determined by the Americans with Disabilities Act (ADA). A customer can request an application by calling ORTC's Customer Service Center. The completed application must be returned and approved by GRTC before a trip can be scheduled. Please allow ten (10) working days for processing. GRTC will not accept faxed copies of applications. Once approved, the customer will receive a customer identification card and a package of information. The customer identification card must be presented when using the transportation service. Customers who are determined ineligible for curb-to-curb service will be notified in writing within 21 days of the receipt of their application. Curb-to-Curb Service If a you are ADA eligible and live within a % mile radius of the FlexRoute. You must make a reservation to be picked up and dropped off at your origin and destination. Both, the origin and destination, must be within a ~A mile radius of the FlexRoute. Operators cannot make unscheduled route changes to service destinations without a reservation. To request a reservation, simply call our FlexRoute Reservation Center between the hours of 8:00 a.m. - 4:30 pm. Monday through Friday. Reservations must be made at least 1 day prior to your trip and no more than 14 days in advance of your trip. You will be given an approximate time that the van will come by and you should be prepared for pick-up 10 minutes early. If you are not prepared when the van arrives, the operator will not wait. Standing Reservation If you plan to make the same trip regularly using curb-to-curb service, you can place a standing reservation with our FlexRoute Reservation Center. Once your standing reservation is confirmed, a FlexRoute van will pick you up or drop you off; as requested, until you cancel the standing reservation. In order to qualify for a standing reservation, you must make the same trip 3 or more times per week. Requests for standing reservations are on a first come, first served basis. Due to scheduling restraints, it may not be possible to honor all requests. ,ADA TRANSPORTATION SERVICE DESC, ,RIpTION Changing or Canceling a Reservation If you need to cancel or change your curb-to-curb service or standing reservation for a FlexRoute trip, please call our FlexRoute Reservation Center at least 3 hours before the trip is scheduled. Canceling less than 3 hours before your scheduled pickup or not ready to board the van upon its arrival will be considered a mi~o~xt trip. Accessibility All FlexRoute vans are wheelchair-accessible and priority seating is available. Wheelchair passengers can board the vans at any regular stop or may call ahead for curb- to-curb service, if elig~le. Even when boarding at a reguhr stop, customers should call in advance as each van can only accommodate two wheelchairs. - 17 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: July 26, 2000 Item Number: 8.A.l. Subject: Nomination/Appointment to the Airport Advisory Board County Administrator's Comments: County Administrator: Board Action Requested' Nominate/Appoint a member to serve on the Airport Advisory Board Summary of Information: The purpose of the Airport Advisory Board is to advise the Board of Supervisors on those matters pertaining to the airport, including long term conceptual planning, the Airport Master Plan and development plans, and flight and airport safety. The Advisory board may perform other duties as may be directed by the Board of Supervisors. Due to the resignation of Mr. Melvin C. Shaffer, from the Dale District, Mr. Miller has requested, and Mr. Steven R. O'Leary has consented, to serve out the remaining term, which ends on February 14, 2001. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. Preparer: Attachments: Yes ~'~ No Title: Director of Aviation Services 066 Steven R. O'Leary 6206 Holly Trace Drive Chesterfield, VA 23832 (804) 748-5297 OBJECTIVE My objective is to receive appointment to the Chesterfield County Airport Advisory Board. My education and work experience make me uniquely qualified to serve Chesterfield County. PROFESSIONAL EXPERIENCE INVESTMENT EXECUTIVE Scott & Stringfellow, Inc. Richmon& VA 0 Investment broker servicing over 500 clients and $60 million ~ Responsible for asset management and suitability 10/97 -Present INDEPENDENT REPRESENTATIVE Primerica Financial Services, Member ,of Travelers Group, Richmond, VA [J All marketing and implementation of Financial Services Conduct Personal Finance Workshops for clients, small businesses, and state agencies, primary trainer for new representatives 3/94 - 10/97 AVIATION PLANNER Delta Airport Consultants, Inc., Richmond, VA Espey Huston and Associates, CharlOtte, NC 4/89 - 4/95 Project Manager for Aviation Planning studies Prepared, coordinated and managed technical presentations as well as business development interviews Participated in site selection analyses, Environmental Assessments and facility layouts for short and long range planning RESTAURANT MANAGEMENT O'Leary's Seafood Restaurant, Annapolis, MD Chart House Restaurants, San Diego, CA 12/81 - 08/87 1989 EDUCATION Bachelor of Science, Aviation Management, Florida Institute of Technology, Melbourne, FL Associate of Science, Business Administration. University of San Diego, San Diego, CA 1979 AFFILIATIONS & LICENSES Member AAAE since 1987 - Student Chapter Officer Member American Planning Association Private Pilot Single Engine Land and Instrument Airplane Series 7, 63 & 65 Securities Licenses Variable Annuity License Life and Health Insurance License Toastmasters International Steven R. O'Leary Principal Areas of Practice Airport Master Plans / Layout Plans [3 Airport Site Selection Analyses Environmental Impact Assessments Airport Master Plans / Layout Plans Smith Reynolds Airport, Winston Salem, NC Wilmington International Airport, Wilmington, NC Salisbury-Wicomico County Regional Airport, Salisbury, MD [3 Chesterfield County Airport, Chesterfield, VA Michael J. Smith Field, Beaufort, NC [3 Petersburg Municipal Airport, Petersburg, VA Carroll County Regional Airport, Carroll County, MD Madisonville Municipal Airport, Madisonville, KY Hickory Regional Airport, Hickory, NC Newport News International Airport, Newport News, VA Culpeper County Airport, Culpeper, VA [3 Dare County Regional Airport, Dare County, NC Shelby Municipal Airport, Shelby, NC [3 Washington Executive Airport, Clinton, MD Concord Regional Airport, Concord, NC Airport Site Selection Analyses Concord Regional Airport, Concord, NC Gaston County Airport, Gaston County, NC Carroll County Airport, Carroll County MD Environmental Assessments Concord Regional Airport - Concord, NC Parallel Taxiway Extension - Salisbury-Wicomico County Regional Airport, Salisbury,MD Runway Extension - Rowan County Airport, Rowan County, NC FAR Part 150 Study - Roanoke Regional Airport, Roanoke, NC Runway Extension - Carroll County Airport, Carroll County, MD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 26, 2000 Item Number: 8.A. 2. Subject: Nominations/Appointments to the Community Criminal Justice Board (CCJB) County_ Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Chesterfield County Board of Supervisors approve two nominees for appointment to the Community Criminal Justice Board (CCJB) for two-year terms. One appointment will be for the remainder of an unserved term according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Both the Board of Supervisors and Colonial Heights City Council must approve all nominees. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose of the CCJB is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. It is requested the following individuals be appointed to the Community Criminal Justice Board for a two year period to commence JulY 1, 2000 and ending June 30, 2002. These nominees were appointed by Colonial Heights City Council at their July 11, 2000 meeting to serve on the CCJB. Michael C. Allen Raeford W. Walker (Circuit Court Judge) (District 19 Mental Health) July 1, 2000- June 30, 2002 July 1, 2000- June 30, 2002 Prepar .~~'~?a' ~~itle: Bradford S. Hammer Attachments: Yes ~-] No Deputy County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: (continued) It is also requested that Michael W. Lee, Commonwealth's Attorney be appointed to fill the remainder of the Colonial Heights Commonwealth's Attomey's vacancy due to Thomas L. Vaughn being appointed to the General District Court. The Commonwealth's Attorney appointment will continue through June 30, 2001. Michael W. Lee (Commonwealth's Attorney) July 1, 1999-June 30, 2001 (balance of term) Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated NOMINATIONS FOR APPOINTMENT TO THE COMMUNITY CRIMINAL JUSTICE BOARD Michael C. Allen (Judge) Chesterfield Circuit Court P.O. Box 57 Chesterfield, VA 23832 Phone 748-1333 Fax: 796-5625 Raeford W. Walker District 19 Community Services Board 1304 Elmwood Dr. Colonial Heights, VA 23834 Phone: 526-1076 Michael W. Lee Colonial Heights Commonwealth's Attorney 401 Temple Avenue Colonial Heights, VA 23834 Phone: 520-9293 Fax: 520-9229 BOARD OF SUPERVISORS ARTHUR S. WARREN, CHAIRMAN CLOVER HILL DISTRICT RENNY B. HUMPHREY, VICE CHAIRMAN MATOACA DISTRICT J. L. McHALE, III BERMUDA DISTRICT KELLY E. MILLER DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: DATE: SUBJECT: Honorable Members, Board of Supervisors Lane B. Ramsey, County Administrator ..A~H Bradford S. Hammer, Deputy County uman Services July 14, 2000 Appointments - Community Criminal Justice Board The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. Appointments correspond to prescribed positions in the Code of Virginia. Both the Board of Supervisors and Colonial Heights City Council must approve nominees. The attached list will show the proposed nominees by position with addresses and phone numbers. On July 11, 2000 the City of Colonial Heights approved these nominees. We respectfully request the Board to consider appointing Judge Michael C. Allen (Circuit Court) and Raeford W. Walker (District 19 Mental Health) for two-year terms beginning July 1, 2000 and ending June 30, 2002. We request Michael W. Lee Colonial Heights Commonwealth's Attorney be appointed for the remainder of the Colonial Heights Commonwealth's Attorney vacancy that will end June 30, 2001. BSH/grp Attachments Providing a FIRST CHOICE community through excellence in public service. NOMINATIONS FOR APPOINTMENT TO THE COMMUNITY CRIMINAL JUSTICE BOARD Michael C. Allen (Judge) Chesterfield Circuit Court P.O. Box 57 Chesterfield, VA 23832 Phone 748-1333 Fax: 796-5625 Raeford W. Walker District 19 Community Services Board 1304 Elmwood Dr. Colonial Heights, VA 23834 Phone: 526-1076 Michael W. Lee Colonial Heights Commonwealth's Attorney 401 Temple Avenue Colonial Heights, VA 23834 Phone: 520-9293 Fax: 520-9229 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page '1 of 3 Meeting Date: July 26, 2000 Subject: Streetlight Installation Approvals Item Number: S.S. County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations in the Matoaca and Midlothian Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Preparer: CONTINUED NEXT PAGE ~'~/~~ ~'~'~--'' ~ Title: Director, Environmental Engineering Richard M. Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MATOACA DISTRICT: In the River Road Estates Subdivision - Three installations listed in order of residents' priority: * Sacks Lane, vicinity opposite 4301 / 4303 Cost to install streetlight: $6,281.58 Does not meet minimum criteria for intersection or vehicles per day Shaker Drive, vicinity of 20804 / 20806 Cost to install streetlight: $1,229.93 Does not meet minimum criteria for intersection or vehicles per day Sasha Court, vicinity of 20902 / 20904 Cost to install streetlight: $1,004.80 Does not meet minimum criteria for intersection or vehicles per day MIDLOTHIAN DISTRICT: In the Oxford Subdivision: * Trabue Road, at 8536 Cost to install streetlight: $284.16 Does not meet minimum criteria for intersection or vehicles per day CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: Julv 26. 2000 Number Bud.qet and Management Comments: The unaudited balance in the Matoaca District Improvement Fund is $78,644; approval of uses totaling $8,516 will leave a balance of $70,128. The unaudited balance in the Midlothian District Improvement Fund is $86,201; approval of uses totaling $5,784 will leave a balance of $80,417. Preparer: Rebecca T. Dickson Title: Director, Budget & Management STREETLIGHT REQUEST Matoaca District Request Received: November 11, 1999 Estimate Requested: November 11, 1999 Estimate Received: May 19, 2000 Days Estimate Outstanding: 182 Cost to install light: $ 6,281.58 NAME OF REQUESTOR: Ms. Marion Vaughan ADDRESS: 3512 South Street Ettrick, VA 23804 REQUESTED LOCATION: Sacks Lane, wooded area opposite the vicinity of 4301 1 4302 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection. The nearest intersection is approximately 75 feet to the northeast; a streetlight is located at that intersection. Vehicles per Day: Not Qualified, less than 400 VPD Petition: Qualified Staff or Requestor Comments: Requestor states: "Most of the homes are owner occupied and we feel that additional streetlights in this area of Sasha Court, Sacks Lane, and Shaker Drive is a necessity to help keep our neighborhood safe from crime and vandalism. There is a dark wooded area on one side of Sacks Lane which is a harbor for litter as well as a substantial increase in vehicle and pedestrian traffic to the dark street of Shaker Drive, and the wooded side of Sacks Lane. Some people work shift work therefore they would feet more comfortable leaving their possessions and property while at work if there was more light in the area." STREETLIGHT REQUEST Matoaca District Request Received: November 11, 1999 Estimate Received: May 19, 2000 NAME OF REQUESTOR: ADDRESS: Estimate Requested: November 11, 1999 Days Estimate Outstanding: 182 Cost to install light: $1,229.93 Ms. Marion Vaughan 3512 South Street Ettrick, VA 23804 REQUESTED LOCATION: Shaker Drive, vicinity of 20804 / 20806 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection. The nearest intersection is approximately 240 feet to the west. Vehicles per Day: Not Qualified, less than 400 VPD Petition: Qualified Staff or Requestor Comments: Requestor states: "Most of the homes are owner occupied and we feel that additional streetlights in this area of Sasha Court, Sacks Lane, and Shaker Drive is a necessity to help keep our neighborhood safe from crime and vandalism. There is a dark wooded area on one side of Sacks Lane which is a harbor for litter as well as a substantial increase in vehicle and pedestrian traffic to the dark street of Shaker Drive, and the wooded side of Sacks Lane. Some people work shift work therefore they would feel more comfortable leaving their possessions and property while at work if there was more light in the area." STREETLIGHT REQUEST Matoaca District Request Received: November 11, 1999 Estimate Requested: November 11, 1999 Estimate Received: May 19, 2000 Days Estimate Outstanding: 182 Cost to install light: $1,004.80 NAME OF REQUESTOR: Ms. Marion Vaughan ADDRESS: 3512 South Street Ettrick, VA 23804 REQUESTED LOCATION: Sasha Court, vicinity of 20902 / 20904 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection. The nearest intersection is approximately 180 feet to the west. Vehicles per Day: Not Qualified, less than 400 VPD Petition: Qualified Staff or Requestor Comments: Requestor states: "Most of the homes are owner occupied and we feel that additional streetlights in this area of Sasha Court, Sacks Lane, and Shaker Drive is a necessity to help keep our neighborhood safe from crime and vandalism. There is a dark wooded area on one side of Sacks Lane which is a harbor for litter as well as a substantial increase in vehicle and pedestrian traffic to the dark street of Shaker Drive, and the wooded side of Sacks Lane. Some people work shift work therefore they would feel more comfortable leaving their possessions and property while at work if there was more light in the area." Street Light Request Map ul 26, 2000 map i~ a ¢opyrightett product of Street Light Legend existing light requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Midlothian District Request Received: June 13, 2000 Estimate Received: June 22, 2000 NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION: Trabue Road, at 8536 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Estimate Requested: June 13, 2000 Days Estimate Outstanding: 9 Cost to install light: $ 284,'16 Mrs. Dolores Shine 8524 Trabue Road Richmond, VA 23235 Not Qualified, location is not an intersection. The nearest intersection is approximately 130 feet to the west. Not Qualified, less than 400 VPD Qualified Staff or Requestor Comments: Requestor states: "This is a wooded, undeveloped lot next to my home. There is a drainage easement that runs diagonally across it and into, and across, the backyard of my lot. People are using this easement to walk back into these woods and party at night. This light is requested to be installed at the street end of the easement to deter this activity." Street Light Request Map July 26, 2000 This map ~ a copyrighted pmduct oJ~ the Chesterjield ¢~nty Gig Office. Street Light Legend ~ existing light ~ requested light ~CALEl:8278 o This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the ChesterfleM County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of 2 Meeting Date: July 26, 2000 Item Number: 8.C.1. Subject: Change Order #6 for Bensley Park Community Center Construction County Administrator's Conunents: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute Change Order #6 in the amount of $28,863 for the construction contract with Brooks and Company, Inc. Summary of Information: The Board of Supervisors previously approved the contract with Brooks and Company, Inc. for construction of the building addition, 53 space parking lot, associated exterior lighting, sidewalks and extension of Wentworth Street. Change Order #6 is required to meet additional contractor charges for necessary concrete, electrical, water system, and other repairs to the original structure. Preparer: Michael S. Golden Director, Parks and Recreation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Julv 26. 2000 Number Budqet and Management Comments: Sufficient funds are available to cover the final change order (change order #6) for the Bensley Park Community Center Building Addition in the amount of $28,863. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Management MEMORANDUM TO: Lane Ramsey, County Administrator FROM: Mike Golden, Director DATE: June 23, 2000 SUBJECT: Change Order#6 Bensley Park Community Center Addition Please approve Change Order #6 (attached), in the amount of $28,863, for Brooks and Company, Inc., for additional services in conjunction with the above project, as outlined in the Change Order. If you require further information, please contact me. /csslC2OWlc:word/formslchange order Attachment Approval: Budget County Attorney Lane Ramsey, County Administrator CHANGE - OWNER ORDER , ,RC,n'ECT CONTRACTOR AIA DOCUMENT G701 FIELD OTHER PROJECT: ~lef Park Cot,fruity C~tter Additicn (name, address) Pelated Sietwork and Wan~ TO CONTRACTOR: grcck~ an~ Cbipar~, Inc. (name, address) 4801 ~itac~ Read The Contract is changed as follows: CHANGE ORDER NUMBER: 6 DATE: o61o31m ARCHITECT'S PROJECT NO: R3551-05 CONTRACT DATE: 06118199 CONTRACT FOR: Omstn~im of b~.ldin~ adaitim~ 53 space Fsrking lot, as_=cciated e~erScr lighting, si(~3.ks and t~nt-~ch ~ exter~sd CEP 34 (04118[00) ~c38.CD-1;~gair date~joS k~ried electrical lin~. O~P 35 (o 10 lc ) $616.C0-~r ci~f~ge to %~118. Not valid until $i~n~d by the Owner, AmhR~t and Contractor. The original (Contract Sum) ~.. -_ .?-~? :) was ........................ $ Z165,,~O3.00 Net change by previously authorized Change Orders ............................... $ 4]_,203.45 The (Contract Sum) ~_~'_-~' :. , ' '.. prior to this Change Order was .......... $ 506,600.45 The (Contract Sum) (-~ : *~ :--'--1-'-':- ~!': -) will be (increased) (.~) by this Change Order in the amount of ............................ The new (Contract Sum) (~-~~_~.~.~2_._~_-z~_~ including this Change Order will be . . $ 5~5,Z]63.00 The Contract Time will be (increased) ~gl~ltl~:}~) by tl,-LiL,.ts~fiv The date of Substantial Completion as of the date of this Change Order therefore is Alit'J]. 26,20(0 NOTE: ( 35 ) days. This summary cl()cs not reflect changes ii] thc Contract Sum, Contract TJllle2 or (klarantced Maximun] Price wh icl] have bccn authorized by Construction Change Directive. C( )NTRACTOR Chesterfield O2~ty OWNER P.O. Box 40 Address Address Address Rid;,.c~, VA 22229 Ricfm:~, V~ ..,~-~- Chesterfield VA 23832 B\ _ BY ~ ~: .~" ' 5-< M.A. ~ ~f~vid W. Brocks, Dresfdent _ BY / CAUTION: You should =ign an original AIA document which has this caution printed in red. An original assures that chnnges will not be obscured as may occur when documents are reproduced, AIA DOCUMENT G701 · CHANGE ORDER · 198" EI)ITION · AIA® ' c~198w " THE AMERICAN INSTITt'TE OF ARCHrFECTS, I".';=, NE",X Y()RK AVE. N.W, XXASHINGTON, DC. 21}oo6 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. G701--1987 TITLE: COP #6 - Demo PROJE~: Bensley ~ Addition TO: Arm: Bruce Dove Chesterfield Cotmty P.O. box 40 Ch~eI~VA 2~832 - Ph~e: ~4 751~693 F~ ~ 751~ DATE: 11/16/99 JOB: 714 CONTRACT NO: No. 0000 RE: To: From: N,,mber: I}Z~,II'tlON OF FROPO~L Diano ~~~~~detttlodby St~Con~ck~tsdO~ob~r 5, 1999. Thisw~-k also in~k,s ~th~ Unit Cost: $14,~67,00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax; SO{R} Totsh $14367.00 APPROVAL:~' // / Fr~ Date: By: Date: ]~ r'~ae l~ove Brooks & Co. G. C., 4801 H~rmitng¢ Road Phone: 804 266-6088 Fax: 804 266-6741 ~ROPOSED CHANGE ORDER No. 0025 TITLE: COP #25 - Tie downspout to D.I. PROJECT: Bensley Park Addition TO: Attn: Bruce Dove Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Phone: 804 751-4693 Fax: 804 DATE: 2/15/00 JOB: 714 CONTRACT NO: RE: To: From: Number: Tie down~po~ for the porch to the drop inlet at ~e ~urtyard. 00001 ~ Conditions 1.000 Is $85.00 0.00% S0.00 585.00 00002 Tie dow~J~:mt ~o drop inlct ],000 lB $569.00 0.00% $o.o0 $569.00 00003 M~latp (15%) 1.000 l~ $98.00 o.oo% $o.oo $98.00 >- Unit Cost: $752.0~ ~. Unit Tax: $0.00 · ' Lump Sum: $0.0~ :2 Lump Tax: $0.00 "- Total: $752.0~ APPROVAL: ~,, ./ Frank Greco Date: 7. -/Y- 0 o By: Date: Bruce Dove 'i~ooks & Co. G. C., ~. TITLE: COP #26 - Additional Curb ~nd l~.mp PRO,IECT~ Be~loy Park Additioo TO: Arm: ~ Dove Ch~l~rfleld County P.O. Box 40 Chest~ield, VA 23832 Phone: 804 7~1-4693 Fax: 804 751-44~6 P.04×~2 PROPOSED CHANGE ORDER No, 00026 DATE: 2/21/00 JOB: 714 CONTRACT NO: RE: To: From: Number: Furnish ~1 insts/l stsadi~ turbs ~d r~ ~ ~ ~ ~ ~ ~!~ ~ ~d ~, ~ q~ ~ ~w U~it Tax: L_~mp Sum: Lump Tax: By. By: Frank Cu~o Bruce Dove B;'ooks & Co. G. C., %c. 4801 H~mitag¢ Road ...Richmond, VA 23228 Phone: 804 266-6088 1~ .a~_:._ __80~.., ,26, 6-67, 41 TITLE: COP #27 - Repair Existing Meter PROJECT: Bensley Park Addition TO: At'tn: Bruce Dove Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Phone: 804 751-4693 Fax: 804 751-4486 RROPOSED CHANGE ORDER No. 0002? DATE: 2/29/00 JOB: 714 CONTRACT NO: Repair damage to exi~ng elevtri¢ meter caused by vandatization. : i ~ : ;~-~ ; : ::~ :' : ,..~'.;.:.: ~ · ... . . tern: ... De~tipt~oa · st~e~ : . · :Quaati~ ::Un~t~' :.:. ~. ,, ~nit'.l~ice ~:..:.. T, ax:Ritt~:Tax. Amoant NetAmount 00001 Repair exi~ti~ mc-t~r 1.000 la $178.00 0. (~Y~/~ $0,00 $178.00 00002 Markup (13%) 1.000 Is $27.00 0.00% $0.00 $27.00 Unit Cost: $205.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $205,00 By: Date: Bruce Dove Brooks & Co. G. C., ~so~ Hermi~e ~oad Richmond, VA 23228 Phone: 804 266-6088 Fax: $04 266-6741 TITLE: COP #29 - Furnish and Install Basin PROJECT:Bensley Park Addition TO: At'm: Bruce Dove Chesterfield County P,O. Box 40 Chesterfield, VA 23832 Phone: 804 7514693 Fax: 804 7514486 ~. ~7/i~ P_.ROPOSED CHANGE ORDER No. 00029 DATE: 3/1/00 'JOB: 714 CONTRACT NO: RE: To: From: Number: ~~~~i~iii:~!i:~!~' !:::::I: !.i?!i'~i~?.~!; :i~ ::i': ;::,::~: ?.ii'.;:~:% ;!i!~i!i?!i ::'.~ ~i::?i~:.' :'..'.i? ~',:';~:i~ ~ ::~:.. ~.~ '.:,-~ :'.,: :.:i~-~:.'. ': ~.' :: ~ F~sh ~d b~ c~ch ba~ at the no~ ~d of the po~h t~t ~ do~sp~t ~ tie into ~d ~1 ~n ~o~d ~t~ to the drop ~ ~ ~ ~t~ ~. TMs work ~cl~ed po~ a ~nc~e b~ and ~n~g a 4'0 x 4'0 ~ncrete bilk b~in. ~e bilk ~ pmg~ to p~ent ~ 004301 General Ctmdilion$ ! .000 ls $55.00 0.00% SO,frO 00002 Furnish and im~t~ll ~t~ basin 1.000 Is $377.00 0,00% $0.00 $3 77.60 00003 Maxkup (15%) ~ 1.000 Is $65.00 0.00~ $0.00 $65.00 r~E ..... . Unit Cost: $497.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $497.00 By: Frank Crreco Date: 3- I~00 By: Date: Bruce Dove February 18, 2000 BROOKS & COMPANY 4801 HEPJ4ITAGE RD RICHMOND, VA 23227 Gentlemen: Re: Accident Report No. 150-99-199 D/A: 09/27/1999 L/A: 2900 DREWRYS BLUFF RD. RIC~tMOND, VA This is in reference to an accident involving damage to Virginia Power property. Enclosed is an itemized Statement of Property Damages and Payment Coupon/Invoice covering the cost of repairs mn the amount of $177.5?. If you carry liability coverage, please forward the above information to your insurance carrier; however, if you do not have insurance, your check or money order in settlement should be made payable to Virginia Power. Please include the Accident Report Number on your check or money order to ensure proper credit. Please return the payment portion of the invoice with your payment and send to: Virginia Power" P. O. Box 26546 Richmond, VA 23261-6546 All correspondence or inquiries should be directed to my attention at: Virginia Power Claims Management P. O. Box 26666 Richmond, VA 23261 or (804) 775-5131 Sincerely, Dana Smith Sr. Claims Representative Brooks & Co. G. C., 4801 H~rmitage Road l~ichraond, VA 23228 Phone: TITLE: COP #32 - Additional Pipe, Clearing PROJECT: Bensley Park Addition TO: Atto: Brace Dove Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Phone: 804 751-4693 Fax: 804 7514486 804 266-6088 804 266-6741 t~. PROPOSED CHANGE ORDER No. 0032 DATE: 3/13/00 JOB: 714 CONTRACT NO .... RE: To: From: Number: Furnish and install an additional 70 LF of 1.1/2" domestic w~ter pipe due to the relocation of the tap on the 12" water main as instructed by the Utiliti~ D~artment of Chesterfidd County. This work also indud~ additional eletring of wooded area. Unit Cost: $1,668.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $1,668.00 F~ank Grcco Date: ~-/,7- oo By: Date: Bruce Dove TrrLEs COP #33 - Chnn~ out breala~ PROJECt: Be~ley Park Addition TO:, lmm ~ 266.6741 ^ttn: Stun~t Cotmiok ~ld Coumy P.O. Box 40 Cheat~fi~ld, Virginia. 23832 Phone: 804 751..4484 F~c: 804 751=4486 DATE: ~0 JOB: 714 CONTRACT NO: RE: To: From: Number'. :; ...: ..:.. ,~:, :~..,...... ! .... · c ' ' ~ '," '. . - Ctmn~ out de~katlb~ ff~ ~ BL~ Bi.,H to brin~ pm8 in n~r. ord:m~ with code ar~I Lo-~-- Ix"ovided by Wtrgin~ P~. ',.:'~.on'.: '"':: i'~, S~ · :.qu~:~,v~-'...'.".. ~~,: Unit Cost: $1,772.00 Unit Tax: Ln_ _rap Sum: Lump Tax: Total: $1,772.0(I Frnnk Ch'eeo Date: __ , By: Stuart Connick ,Brooks & Co. G. C.r ..c. i;4801 Hermitage Road Richmond, VA 23,228 , g CO. G. C. INC. Phone: 804 266-6088 Fax: 804 266-6741 TITLE: COP #34. Repair elect, lines PROJECT: Bensley Park Addition TO: Attn: Stuart Connock Chesterfield County P.O. Box 40 Chesterfield, Virginia 23832 Phone: 804 751-4484 Fax: 804 751-4486 .3POSED CHANGE ORDER No. 0034 DATE: 4/18/00 JOB: 714 CONTRACT NO: RE: To: From: Num her: DE$CREFTION OF PROPOSAL Repair electrical lines while digging footings. The line was hit 3 separate times (1 time per COP #23), in which the electrician made 3 site visits to repair. Item Descriptio~ Stoek~ Quantity Units Unit Price Tax Rate Tax Amount Net Amount 0000l Oon~ral Cond~ticn~ 1.000 ls $55.00 0,00% S0.00 $55,00 00002 Repair electrics! line - 2nd tm'~e 1.000 ts $195.00 0.00% $0.00 $195.00 00003 R~ir electrical line - 3rd time [,000 ls $305,00 0.00% $0,00 $305.00 00004 Markup (I5%) 1.000 Is $83.00 0,00% $0.00 $83.00 Unit Cost: $638.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $638.00 / Frank Greco Date: By: Date: Stuart Connock Brooks & Co. G. C., 4801 Hern-dtage Road Ri=hmond} VA 23228 Phone: 804 266-6088 Faxi 804 266-6741 TITLE: COP #35 - Repair damage to walls PROJECT: Bensley Park Addition TO: Attn: Stuart Connock Chesterfield County P,O. Box 40 Chesterfield, Virginia 23832 Phone: 804 751-4484 Fax: 804 751-4486 I'--~3POSED CHANGE ORDER No. 0035 DATE: 5/4/00 JOB: 714 CONTRACT NO: RE: To: R~pair damage to drywall partitions caused by vandalism, item: :. O000l 00002 00003 ]From: Number: Description .: :i -:,: Stock~ · 0~-~1 Conditions Repair drywall partltior~ Rmpaint l~tol~ ar~as Markup (~%) 1,000 ts $48,00 0.00% $0.00 $45.00 i.000 la S318,00 0.00% $0,00 $3i8.00 1,000 1{ t170.130 0,00% SO.iX) S170.00 1,000 ts $80.00 0.00% $0,00 Unit Cost: $616.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $616.00 Date: By: Date: Stuart Connock ._JUN 08 '00 ll:51AM BROOKS BroOks & Co. G. C., h.. & CO. G. C. INC. 4501 H~n~nitage i~o~1 Righmo,nd, VA 23228 Phone: 804 266-6088 ~x: 804,26,6:~,,77 TITLE: Time Extention PROJECT: Bensley Park Addition TO: Attn: Stuart Connock Chesterfield County P.O. Box 40 Chesterfield, Virginia 23832 Phone: 804 7:51-4484 Fax: 804 751-4486 PI"'~POSED CHANGE ORDER No. 0036 DATE: 5/5/00 JOB: 714 CONTRACT NO: I would like to take this time to request a 35 day time extension due to the delays caused by the late inst~llation of perrnanem power supplied from Virginia Power. The new date ofsubstantifl completion will now be April 26, 2000, Unit Cost: $0.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0,00 Total: $0,00 " ~k C;rec° Date: By: Date: Stum-t Connock CHANGE "' OwNE. ~ ORDER ^RC,~*ECT ~X CONTRACTOR Lq FIELD [~ AIA DOCUMENT GTO1 OTHER ~ PROJECT: Benslel~ Park Ouu'mnity Omter 3dditicn (name, address) Rolated Siteu:~k and ~ Street Exterrt~ TO CONTRACTOR: Brook8 and (~, Inc. (name, address) ~801 ttermitcTje FOad Rid.tcXq:5/ 'VA 23227 The Contract is changed as follows: CHANGE ORDER NUMBER: 6 DATE: o~1o31<, ARCHITECT'S PROJECT NO: R3551'-G5 CONTRACT DATE: 06118199 CONTRACT FOR: O:n_qtrmL-ticn of b3ildi~ additicn 53 Si:ace parkSng lot, asscciat~d extericr lighting, s~dswa]ks sr~ ~ Stre~=t extruded OgP 35 (~P36 Not valid until signed by the Owner, Architect and Contractor. (11[16[99) $14,267.00-Damli~ the existing plante~. ~s ~etail~ b7 the Og~r af r~pl~ce ~ ~te. (02 ~ ~) ~52.~e ~ ~ f~ ~ ~ to ~ ~ ~ at ~ ~. (02 m ~,) ~,~.~~ ~ ~1 ~ ~ ~ ~ ~ ~1~ m ~ ~t~ o2J~J~ ~. ~idd ~. (02 ~) $~.~r ~ to ~ el~ic ~ ~ ~ ~i~ti~. (03 01~) ~7.~~ ~ ~1 ~t~at ~ ~~of~ ~~t ~ ~~ ti~ ~o ~ ~ ~ ~t~ to ~ ~ ~ ~ ~ pl~ ~. (03~) $1,~.~~ ~ ~1 ~ ~ti~ ~. of 1-1~2 ~ic ~t~ pi~ ~ to ~ ~ (0~) m,w2.~~ e~~ ~m ~ ~~ m to ~ to ~y~ v~a ~ (~ ~ ~) ~6.~~ ~,~ to ~ ;, // The original (Contract Sum) ' ' ) was ........................ Net change by previously authorized Change Orders ............................... $ Z11,200.45 The (Contract Sum) ( ' ' ' prior to this Change Order was .......... $ 506~O~0.45 The (Contract Sum) ' ' ) will be (increased)~ ~by this Change Order in the amount of ............................ $ 28~863.00 The new (Contract Sum) ( ' ' ) including Ibis Change Order will be The Contract Time will be (increased)(~XR~ by thirty-five c]~ys The date of Substantial Completion as of the date of ti*ds Change Order therefore is AFril 26,20~ ( ~5 ) days. NOTE: This sumnlarv docs not roi]cci changes in thc Contract ,~tll]], Contract Time or (}Llar:ll'ffccLJ Maximum Price which have bccn ;iuthorizcd by Ct)nstructit)n Change Directive. ARC[IITECT Address CONTRACTOR Address ~,~-t~-field Ch-l.nty ()WNER P.O. Po~ zto Address 221~32 BY DATE CAUTION: You should sign an original AIA document which h:~,~ ~his c~ution printed in red. An originaJ assures ~ha~ changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 · CHAN(;E ORDER · 198' EI)I]'ION · A[A':*~ ' ¢9198' " THE AMERICAN INSTrI'[-rE ()E AR(THITECTS. ~';'$ NEXX Yf)RK AVE. N',X'. %XASHINGTON. lAC WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. G701--1987 TITLE: COP #6 - Demo Pla~r PROa~CT:Bensley Park AddiTion TO: Am'i: Bruce Dom Ch~'field Court' P.O. box 40 Chesterfield.VA 23832 - Phoa~: 804 751-4693 Fa~c 804 751-4486 DATE: 11/16/99 JOB: 714 CONTRACT NO: P. 02/12 No. 00005 RE: To: Froau N-tuber: DICSCIlIPTION O~ PROPOSAL Dcrr~~~~~~d~ $t~C~~~5, 199~. Tlisvnxk also include~ ~me Unit Cost: $14~67,00 Unit Tsx: $0.00 Lump Sum: $0,00 Lump Tax; S0,00 Torah $14,367,00 APPROVAL~ Date: ay: ]Date: ~PR-04-~000 BrOoks & Co. G. C., I,-. 4801 Hermitage Road ~ac~o~t ¥5 ,~,2,,2,,,,, Phone: 804 266-6088 Fax: 804 260-6741 Pu'QPOSED CHANGE ORDER No. 0025 TITLE: COP #25 - Tie downspout to D.I. PROJECT: Bensley Paxk Addition TO: Attn: Bruce Dove Chesterfield County P.O. Box 40 Chesterfield, VA 23932 Phone: 804 751-4693 Fax: 804 751~4486 DATE: 2/15/00 JOB: 714 CONTRACT NO: RE: To: From: Number: Tie downzpout for the porch to thc drop inlet at the courtyard. 00001 Oa:nm'tl C.o~tions 1.000 Is 585.00 0.00% $0.00 $85,00 00002 Ti, dov, cml~m to drop inI~ 1,000 ls $569.00 0.00% $0.O0 $569.00 00003 ~ (15%) 1.0~0 1~ $98.00 000% $0.00 $98,00 Unit Cost: $752.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $752.00 APPROVAL: _~' / Frank Greco Date: Z -/5- 0 o By: Date: Bruce Dove lq~D~CT~ Bmsloy Park Addition TO: Arm: ~ Dove ~eld Coun~ P.O. Box 40 ChesteFfield, VA 23832 Pl.:me: 804 751-4693 Fax: 804 7:~1-4486 JOB: 714 COI~RACT NO: RE: To: FFom: .~umber: Furfli~ m:l inst~ standin~ ~urbs ~_~ ramp ~ dettiled on sketch ds~[ 2/!~00 b'y Chcsterf~d C.,oun~, This quq~ h:F. ludes Mw c~nin~ the uplult, inmllins new cm'bs and mnp, Unit Cost: $8.34~ Unit Tax: $0.00 Lump Snm: $900 Lump Tax: ~0.00 By: By: n.m~ ~,~co ~3r~ce ~ ........... h~ .......... ~- z/'= oo ,., __ ~PR-04-~000 10:57 BroOks & Co. G. C., 4801 Hormitagc Road ,,,P-dc~ ,hmond~ VA. 23228 TITLE: COP #27 - Repair Existing Meter PROJECT: Bensicy Park Addition TO: Phone: 804 266-6088 Faa: 804 266-6741 Attn: Brace Dove Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Phone: 804 7514693 Fax: 804 7514486 P. 05/12 P"'~POSED CHANGE ORDER No. 00027 DATE: 2/29/00 JOB: 714 CONTRACT NO: Repair damage to exi~ng electric m~er caused by vandatization. 00001 Repair existing m~t~r 1.000 1~ $178.00 0.6~3% $0,00 $178.00 00002 Maflcap (I:~°A) 1.00O ls $27,00 0.00% $0.00 $2700 Unit Cost: $205.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $205.00 By: ,~.,~' / ' t Frank Crreco Date: By: Da~: Bruce Dove '10;2 ~PR-04-~000 10~ 58 BroOks & Co. G. C., It . Hermitage Road Riohmond, VA 23228 Phone: 804 266-6088 Fax: 804 266-6741 TITLE: COP #29 - Furnish and Install Basin PROJECT: Bensley Park Addition TO: Attn: Bruce Dove Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Phone: 804 7514693 Fax: 804 7514486 P. 137/12 Er"'~POSED CHANGE ORDER No. 00029 DATE.: 3/1/00 'JOB: 7t4 CONTRACT NO: RE: To: From: Number: Furnish and install catch basin at the north end of the porch that the downspout will tie into and will drain ground water to the drop inl~ in tim planter area. This work included pourktg a concrete brae and con~ructing a 4'0 x 4'0 concrete blook basin. The block was parged to pm-vent any leaking. ooool O0002 OOO03 ~ Cooditio,ns 1.000 ls $55.00 0.00% $0.00 $55.00 Furnish and install catch Basin i.000 Is $377.00 1.000 15 $65.00 0.00% $0.00 $65.00 . .- . C.Z Unit Cost: $497.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $497.00 By: Date: Bruce Dove ~P~-0~-~000 10~58 P. 06/12 Post Q/rico Ricbmor?~$. February 18, 2000 BROOKS & COMPANY 4801 HERMZTAGE RD RICHMOND, VA 23227 VIR(~fflIA POE ~ C,~I~O~IIIIA POWER Gentlemen: Re: Accident Report No. 150-99-199 D/A: 09/27/1999 L/A: 2900 DREWRYS BLUFF RD. RICMMOND, VA This is in reference to an accident involving damage to Virginia Power property. Enclosed is an itemized Statement of Property Damages and Payment Coupon/Invoice covering the cost of repairs mn the amount of $177.57~ If you carry liability coverage, please forward the above information to your insurance carrier; however, if you do not have insurance, your check or money order in settlement should be made payable to Virginia Power. Please include the Accident Report Number on your check or money order to ensure proper credit. please return the payment portion of the invoice with your payment and send to: Virginia Power P. O. Box 26546 Richmond, VA 23261-6546 All correspondence or inquiries should be directed to my attention at: Virginia Power Claims Management P. O. Box 26666 Richmond, VA 23261 or (804) 775-5131 Sincerely, Dana Smith St. Claims Representative ~PR-04-~000 10:5~ Brooks & Co. G. C., 4801 Hermitage Road ~ch~o. _~ VA, ,2, ~2, .2,,~. Phone: 804 266-6088 Fax: 804 266-6741 TITLE: COP #32 - Additional Pipe, Clear/ng PROJECT: Bensley Park Addition TO: Arm: Brace Dove Ches~rfield County P.O. Box 40 Chesterfield, VA 23832 Phone: 804 751-4693 Fax: 804 751 ~.n. 86 P. 138/12 PF'~POSED CHANGE ORDER No. 0032 DATE: 3/13/00 JOB: 714 CONTRACT NO: .... RE: To: From: Number: Furnish and install an ~klitional 70 LF of 1-1/2" domestic water pipe due to the relocation of the tap on the 12" water main as instmct~ by the Utilities Department of Chesterfield County. This work also inoluded additional clearing of wooded area. Unit Cost: $1,668.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $1,668.00 Frank C-rcco Date: By: Date: Bruce Dove ~PR-04-~000 10:59 B--roo~ & CO, G. c., 17;. TFII,E: COP #33 - Ounge out A~ $~ Comck ~ld ~ P.O. ~x ~ Ch~l~ Vi~nia 23832 ~: 8~ 751~4~ F~ ~ 751~ P. 10/12 PRIED ~dl-lAN~ ~K.LPA, Iq No. 003~ DATE: ~0 JOB: 714 CONTRACT NO: RE: To: From: Number-. Unit Cost: $1,7'72.00 Unit Tax: Sfl. O0 Lump Sum: lump Tax: S0.00 Tomb $1,772.00 Frank Oreco Stuart Connick JUM 08 '00 ll:50AM BROOKS & CO.G.C. IMC. "-" ~ I~]L I1.1 IJ iBrooks & Co. G. C.? .,c. i'4501 Hermitage Road Richmond, VA 23228 TITLE: COP #34. Repair elect, lines pROJECT: Bensley Park Addition TO: Phone: 804 266-60811 Fax: 804 266-6741 Attn: Stuart Cormock Chesterfield County P.O. Box 40 Chesterfield, Virginia 23832 Phone: 804 7514484 Fax: 804 751-4486 P.2 /-',OPOSED CHANGE ORDER No. 0034 DATE: 4/18/00 jOB: 714 CONTRACT NO: RE: To: DESCRIPTION OF PROPOSAL Repair electrical lines while digging footings. site visits to repair. Item Description 00001 General Conditicn~ 00002 Repah' electrical line - 2nd tree 00~3 R~k ele¢~icat line - 3rd tim 00004 Markup (15%) StociO From: Number: The tine was hit 3 separate times (1 time per COP #23), in which the electrician made 3 Quantity Units 1,000 la 1.000 ts 1,000 ls 1.000 Is Unit Price Tax Rate Tax Amount Net Amount $55,o0 'J,OO% ~.o0 $55.O0 $19500 0.00% $0.00 5195.00 $305.00 0.00% $0.00 $83.00 0.00% $0.00 $83,00 Unit Cost: $638.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $638.00 &PPROV ~, / Frank Graco By: Date: Stuart Connock JUN 08 '00 ll:50AM BROOKS & CO.G.C. INC. Brooks & Co. G. C.,_ 4801 Horm~tag~ Road Richmond~ VA 23228 Phone: 804 266-6085 Fax'~ 804 266-6741 TITLE: COP #35 - Repair damage to walls PROJECT: Bensley Park Addition TO: Attn: Stuart Connoek Chesterfield County P.O. Box 40 Chesterfield, Virginia 23832 Phone: 804 751-4484 Fax: 804 751-4486 P.3 '-'IOPOSED CHANGE ORDER No. 0035 DATE: 5/4/00 JOB: 714 CONTRACT NO: oooo! oooo2 oo0o3 oooo4 Repair damage to drywall partitions caused by vandalism, DeScriPtion : :'. ~.... Sroelr~ :" : :: :QUantity.: Unit~::, .:. .i ':" :il, lSnitP~Ict.'!:...".~::.~iti,~te!:~iiX~niOUnt.~et Amount oener~l Conditions !.000 Is $48,00 0.00% $0.00 $48.00 Repair dsywall partitio~ 1.000 ls $318.00 0.00% $0.130 $318.00 Repaint patohod areas 1.000 ls $170,00 0.00% $0.00 $170.00 Markup (15%) 1,000 ls $80,00 0,00% SO,tX) $80.00 Unit Cost: $616.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $616.00 Frank Coreco Date: By: Date: Stuart Cormock .......... JUN 08 '00 11:$1~M B~OOK$ & CO.G.C.INC ..... Brooks &' Co. C' ...... " 0Pos ,o No. 0036 4801 H~ni~g~ Ro~ Phone: 8~ 26~6088 ~9~, VA 23228 r~x, 804 TIT!,E: Tim~ Extention DATE: 5/5/00 PROJECT: Bensley Park Addition TO: Attn: Smart Connock Chesterfield County P.O: Box 40 Chesterfield, Virginia 23832 Phone: 804 751-4484 Fax: 804 751-4486 JOB: 714 CONTRACT NO: RE: To: From: Number: DES~ION.OF.PROPO~..' , ..'!: ":: :' .:.'..'~::i :,. ::;i. ~/~.:.'~.':-;.5 :'.~ :';:. . :::: .:.':.. :.: ;~ '."~' i.i~ ~.i.' "'i.":'.-.'.'~; :-'/i.:: ":.'. '? ..). ":.: I would like to take this time to request a 35 day time extension due to the delays mused by the late installation of permanent pow~ supplied from Virginia Power. The new date of substantial completion will now be April 26, 2000. Unit Cost: $0.00 Unit Tax: $0,00 Lump Sum: $0,t~ Lump Tax: $0,00 Total: $0.00 APPROV.,.Aj~,, ~f~,/ ................ Frank Oreco Date: By: Date: Stuart Connock CHANGE OWNER ~ ORDER ^RC,~TECT ~ CONTRACTOR [] FIELD E~ AIA DOCUMENT G701 OTHER ~ PROJECT: (name, address) Related Sitework and Wentworth Street Extended TO CONTRACTOR: Brooks and Company, Inc. (name, address) 4801 Hermitage Road Richmond, VA 23227 Bensley Park Community Center Additi~ANGE ORDER NUMBER: DATE'. 06 [03 [00 The Contract is changed as follows: cop 6 (n116199) ~ ~ (021~lOO) ~ ~ ('021~100) a::~m (03 m 0c) c~. 32 (031z3100) 6 ARCHITECT'S PROJECT NO: R3551-05 CONTRACT DATE: 06]18199 CONTRACT FOR: Construction of building additLon 53 space parking lot, associated exterior lighting, sidewalks and Wentworth Street extended $14,367.CO-Ea(Dlish the ~_xisting planter as detailed by the Owner and re~lace the cuncrete. $752.00-Tie ckwn spout for the porch to the drop inlet at the ocurtyard. $8,348.00-Furnish and install standing curbs and ra~p as detailed cn sketah dated. 02[15]00 by $205.C~r c~ to existing electric n~ter caused by vandalizaticn. S497.00-Furnish and '_ir~li cath basin at the north end of the porch that the dcwn spctt ties .into and drain ~ter to the drup inlet in the planter ama. $1,668.C0-Fumish and instal], an additicnal 7CLF. of 1-112 c~ic %rater pipe due to the tap cn the 12" ~ter main as instruct~ by the Ch~ Utilities D~t. $1,772.00~ electrical pmel ~ frum~ Type ~L to ~H to rumply with Virgin/a Pc~r c~ ~ (~J18[co) s638.~ ~ ~ed el~-tzica~ l~es ~ 35 (~ ~ m) ~16.~ir ~-~ to ~. ~ ~ t~ ~ ~ $ 0.~~.%~ ~, e~i~. Noi ~alid until signed by lhe Owner, Archii~( and Contracior. 'rhe original (Contract Sum) ~ was ........................ $ 465,400,.00_. Net change by previously authorized Change Orders ............................... $ 41/209.45 The (Contract Sum) ( - ' ' prbr to this Change Order was .......... $ 506/600.45 Tile (Contract Sum) ' ' will be (increased) (~ ~ by this Change Order in the amount of ............................ $ 2~/~3.3.00 The new (Contract Sum) ( . . ' '_ including this Change Order will be . . $ 535,463.00 The Contract Time will be (increased) ( by thirty-five days Tile date of Substantial Completion as of thc date of this Change Order therefore is A~ril 26, 2033 NOTE: 35 ) day's. This Stlll',llary docs riot rd]cci changes in thc Contract NUlI), Contract Ti,nc or (}Llaral'~tccd Maximum Price which h:.p,'c bccfl authorized by C<mstruction Change Directive. [-~nki_r'$_ 8_n_O An_c']er.~n~ THCS. _Rrooka and Company,~T_rLC. ARCI-IITECT CONTRACI'OR 1604 Santa Rosa Road 4801 Hermitage Road Address Address Richmond, VA 23229 _ Richmond..,'/9~ 23~27, Chesterfield County OWNER P.O. Box 40 Address Chesterfield, VA 23832 P,Y I)ATE CAUTION: You should sign an original AIA document which has this caution printed in ~ed, An original assures that chsnges will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 ' CttANGE ORDER * 198' EI)ITION * AIA® ' (~198~ * THE AMERICAN INSTITL'TE ()F ARCHITECrS. Iw3'5 NE~ YORK AVE.. N~'. ',XASI-IlN(}TON. D C 20006 WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. G701--1987 I. t.¢ ~I'OOKS O/: ~O. L~. L.. 1~~ ,VA 2~2=s :_ Phone;, 8O4 2(~4d~a lr~.* 804 266.6741 TITLE: COP #6 - D~no Plan~ PROJECT:Bens~ey ~ Addition TO: Arm: Bruc~ Dov~ Che~m'fi¢ld County P.O. box40 Che~tetfield,.VA 23832 '- Phone: 804 7~-4693 Fac 804 75]-4486 DATE: 11/16/99 CONTRACT NO.* P. 02/12 No. 0000~ RE: To: ['rom: Number: DI~IFrION OF ~tem Desm'ipt~n Stoek~ Quantity Units Unit Pt~e Tax ~te T~ ~] ~I c~ I.~ It Sl,~,~ 0.~ ~.~ ~2 ~ ~, ~ ~ [.~ ~ Sg.~.~ o.~ ~,~ Sg.~.~ Unit C~t: $14,~67,00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Ta~t: $0.00 Total: $14,367,00 Frank Oreco D~te: By: Date: 'I 1.1 Brooks & Co. G. C., kc. 4801 H~mil~gc Richmond. VA 23228 Phone: 804 266-6088 Fax: 804 2666741 "~.OPOSED CHANGE ORDER No. 0025 TITLE: COP #25 - Tie downspout to D.I. PROJECT: Bensley Park Addition TO: Attn: Brace Dove Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Phone: 804 751-4693 Fax: 804 751:~86 DATE: 2/15/00 JOB: 714 CONTRACT NO: RE: To: From: Number: · : ~"' ':~Z':.:~!:!!~:;', :.~ '~::~;~ :::!J ~-}~.' .. ~ '.., ' ::'5 ~'). ~.:.. , .'C..: .... ~ '.:: .. . f :' '. Tie down,pout for th~ porch m fl'm drop inlet at the courtyard. 00001 I2~maml U-_.~adifi~ 1,000 Is $85.00 0.00% $0.00 $85,00 00002 Tie dowmpout ~o drop ial~ 1.000 Is $569,00 0,00% $O.00 $569.0O o00o3 Madmp (15%) 1.000 Is $98.0O 0.00% ~.00 $98.00 Unit Cost: $752.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 To~l: $752.00 APPROVAL: /' / Frank Greco Date: By: Date: Bruce Dove Brooks & Co. G, C., I ,. TITLE: COP #26 - Additional Cu~ and Ramp FRO~CT: B~slv/Park Additioa TO: Ami: Bruce Dove C~~ld County P.O. ~ox 40 Chesterfield, VA 23832 Phone: 804 751-4693 Fax: 804 751-4486 P. 04/!2 P ~'~POSED ~GE ORDER No. 00026 DATE: 2/21/00 - ~ JOB: 714 CONTI~CT NO: RE: To: From: Number: Furni~ a~ instsll ~andi~ curbs iud ramp ~ de~led ~ ~ ~ ~l~ ~ ~d ~. T~s qucn~ ~s s~w cottin~ t~ asphalt, tn~allin8 new ctu~s and ramp, and asphalt patclRng Unit Corn Uuit Tax: L. mp Sum: Lump Tax: ~.~ T~I: By: By: _-,.-: Frank Cu~o Bruce Dove Brooks & Co. G. C., ~-'c. 4~01 H~mitag~ Road · ...Ri .c~. 0nd~ VA 23_228 TITLE: COP #27 - Repair Ex/sting M~ter PROJECT: Benslcy Park Addition TO: Phone: 804 2~6-6088 __ .F~..,..S~,.2 .~-674~ Attn: Bruce Dove Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Phone: 804 751-4693 Fax: 804 751-4486 I--'. ldO/Id ~oPosEo cI~ar~E No. 00027 DATE: 2/29/00 JOB: 714 CONTRACT NO: Repair damage to exi~ng ele,-;tri¢ meter caused by vandalization. Unit Cost: $205.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $205.00 )<./~//n~ Frank C, xeeo By: Date: Bruce Dove Brooks & Co. G. C., 4~o~ Hemit~¢ Road :Richmond, VA 23228 TITLE: COP #29 - Furnish and Install Basin PROJECT: B~nsley Park Addition TO: Attn: Bruce Dove Chesterfield County P,O. Box 40 Chesterfield, VA 23832 Phone: 804 7514693 Fax: 804 7514486 }"hone: 804 266-6088 Fax: 804 266-6741 P. 07/12 P"OPOSED CHANGE ORDER No. 00029 DATE.: 3/1/00 'JOB: 71,4 CONTRACT NO: RE: To: From: Number: ¢::;i;!.:i'?,i"!?.i'5'i~.F',!.-:?.!7:?.:.':'.~. :i:-i..: :.:: ??:9': ~::'. i: i Furnish ~nd in~ll ¢~teh basin at the north end of the poroh that th, downspout will tie into ~md will ~in ground wat~- to the drop inl~ in th~ phnt~r are~. This work included pourLng a concrete bm and con~la-ucting a 4'0 x 4'0 concrete blook basin, The block wa., parged to prevent ~ leaking. Unit Cost: $497.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $4.97.00 By: ~ff Frank G-reco Date: 5~ I~O© By: Date: Bruce Dove ]?ic/)tttOl'l¢~1. J ¥l'~.,iJll'rt '.'~ . ~(.) . February 18, 2000 BROOKS & COMPANY 4801 HERMITAGE RD RICHMOND, VA 23227 Gentlemen: Re: Accident Report No. 150-99-199 D/A: 09/27/1999 L/A: 2900 DREWRYS BLUFF RD. RICMMOND, VA This is in reference to an accident involving damage to Virginia Power property. Enclosed is an itemized Statement of Property Damages and Payment Coupon/Invoice covering the cost of repairs zn the amount of $!77.57. If you carry liability coverage, please forward the above information to your insurance carrier; however, if you do not have insurance, your check or money order in settlement should be made payable to Virginia Power. Please include the Accident Report Number on your check or money order to ensure proper credit. Please return the payment portion of the invoice with your payment and send to: Virginia Power" P. O. Box 26546 Richmond, VA 23261-6546 Ail correspondence or inquiries should be directed to my attention Virginia Power Claims Management P. O. Box 26666 ..... ~ Richmond, VA 23261 or : ,-_.:; : - (804) 775-5131 Sincerely, Dana Smith Sr. claims Representative Brooks & Co. G. C., Ir-,, 4801 HcrmRagc Road Phone: Richmon& VA 23228 Fax: TITLE: COP #32 - Additional Pipe, Clearing PROJECT: Bensley Park Addition TO: Atto: Brace Dove Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Phone: 804 751-4693 Fax: 804 751=4~.86 804 266-6088 804 266-6741 P. 08×12 P"~POSED CHANGE ORDER No. 0032 DATE: 3/13/00 JOB: 714 CONTRACT NO: Furnish aad im~ an additional 70 LF of 1-1F2" domestic wat~ pipe due to the relocation of the tap on the 12" water main as instructed by the Utilitie~ Department of Chesterfleld County. This work also included additional clearing of wooded area. ~'-:::?: ':::~:i:~ ,:.::S~:: i i~/'/:U~lt::~:.':; T~:t~te'T~::~°.~,.~,~-"'' 1.000 Is $128.00 000% $0,013 $128.00 1.000 Is $1.322.00 0.00% $0.00 :g 1.322.00 1.000 ls $218.00 0.00% $12}.00 $218.oo Unit Cost: $1,668.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $1,668.00 Frank C. rrec o Date: ~-/~ oo By: Date: Bruce Dove APR-04-~000 10:59 Brooks & Co. G. C., ~: COP #~ - Chm~ out ~ PROJECT: Benslcy Park Addition TO:. ^ttn: Stuart Cormi~k ~ld County P.O. Box 40 Chestt~fiel~ Virginia, 23832 Phone: 804 751-4484 Fa~t: 804 751-4496 DATE: 3/25/00 JOB: 714 CONTIK&CT NO: RE: To: l~'rom: Number'. '~:' :'~.."": ..~ i! ~ ' :~'' ' '' "' ' ' ' ' ' ' ~gS~'aliq~l¢OF~;::"; ~ "" :"' ,":-: " "~" · · '" · ' 0.00% $0.00 $231.00 Unit C~: Unit Tax: Lump Sum: Lump Tax~ Total: $1,77~.00 Frank Oreco Date: __ . By: Smart ConniCk iBrOoks & Co. G.C.?' :. i4501 Hermitage lt. oad Richmond, VA 23228 & CO. G. C. INC. IJ · Phone: 804 266-6088 Fax: 804 266-6741 TITLE: COP #34 - Repair elect, lines PROJECT: Bensley Park Addition TO: At:n: Stuart Connock Chesterfield County P.O. Box 40 Chesterfield, Virginia 23832 Phone: 804 751-4484 Fax: 804 751-4486 l[ . III I[1111 -3POSED CHANGE ORDER No, 0034 DATE: 4/18/00 JOB: 714. CONTRACT NO: RE: To: From: Number: DESCRIPTION OF PROPOSAL Kepatr electrical lines while digging footings. The line was hit 3 separate times (1 time per COP #23), in which the electrician made 3 site visits to repair. Item Description Stocio~ Quantity Units Unit Price 0000! General C~md{ticn~ 1.000 Is $55.00 00002 RJspair dectric~! line - 2nd ttme 1.000 ls $195.00 00003 Ropair oleatrical line - 3rd time 1,000 ls $305.00 00004 Markup (15%) 1.000 la $83.00 Tax Rate Tax Amount Net Amount 0.00% $o.o0 $195.00 0.00% ~o.oo $305.00 0,00% $o.oo $83 Unit Colt: Unit Tax: Lump Sum: Lump Tax: Total'. $638.00 $0.00 $0.00 $0.00 $638.00 .¢ .~_ ._~'~::. ,_ Frank Greco Ex~.~did~m ~ By: Date: Stuart Connock SUH 08 '00 11:$0~qH BROOKS & CO.G.C. IHC. P.3 ~.........nrk"~, & Co. G. -~c.,.'~ g. ....... .OPOSEDcHANGE ORDER No. 0035 4801 Hm'mitage Road Phone: 804 266-6088 Ri~hrnond~ VA 23228 ~ Fax'~ 804 266-6741 TITLE: PROJECT: TO: COP #35 - Repair damage to walls Bensley Park Addition Attn: Stuart Connoek Chesterfield County P.O. Box 40 Chesterfield, Virginia 23832 Phone: 804 751-4484 Fax: 804 751-4486 DATE: 5/4/00 JOB: 714 CONTRACT NO: RE: To: DESC~ONOF :I~ROI~tSAL. : . '. '. : .... R~pair damage to drywall partitions caused by vandalism, 00001 00O02 00003 Number: Unit Cost: $616.00 Unit Tax: $0.00 Lump Sum: $0.00 Lump Tax: $0.00 Total: $616.00 ApPROV~P'Z,./' ~,'' Frank Greco Date: By: Date: Stuart Connock m, ___JUN 08 '00 11:51~4M BROOKS Brooks &'Co. 4g01 Hexmitage Ro~l Ri,ch/no,nd, VA 23228 Phone: 804 266-6088 v .x: ao,t TI'TI,E: Time Extention PROJECYr: Bensley Park Addition TO: Attn: Stuart Connock Chesterfield County P.O. Box 40 Chesterfield, Virginia 23832 Phone: 804 7:51-4484 Fax: 804 7:51-4486 '"~0POSED CHANGE ORDER No. 0036 DATE: 5/5/00 JOB: 714 CONTRACT NO: I would like to take this time to request a 35 day time extension due to the delays caused by the late instnllation of perrnanent pow~ supplied from Virginia Power. The n~,v date of substantial completion will now be April 26, 2000. Unit Cost: $0.00 Unit Tax: $0.00 Lump Sum: $0,00 Lump Tax: $0,00 Total: $0.00 APPROV..,A~f~"/' Date: By: Date: Stuart Connock CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: July 26, 2000 Item Number: 8.C.2. Subject: Authorize the County Administrator or His Designee to Execute the Police Mutual Aid Joint Aviation Agreement Between Chesterfield County, Henrico County and the City of Richmond County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the County Administrator or his designee be authorized to execute the Police Mutual Aid Joint Aviation Agreement on behalf of the County. Summary of Information: Chesterfield County, Henrico County and the City of Richmond originally executed an agreement effective January 4, 1988 which created a joint Public Safety Aviation Unit. This agreement permitted all three jurisdictions to utilize two aircraft owned by Henrico for police surveillance purposes. On April 27, 1988, the Board approved an amendment to the agreement which added a third aircraft to the Aviation Unit. The third plane is jointly owned by all three jurisdictions. The Joint Aviation Unit created by this agreement is staffed by police officers from all three localities° Salaries of the officers are paid by each locality. The operating and maintenance costs of the aircraft are divided equally between the localities. Preparer: ~ //~~>nt inued) . '~ Title: Police Chief Col. Carl R. Baker 1222:49832.1 Attachments: Yes [-~] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: July 26, 2000 Item Number: However, the maximum contribution of Chesterfield and Richmond is capped at $94,500 annually. The only significant change in this year's contract is that the three localities have agreed to jointly purchase a new Cessna 172 Skyhawk to replace one of the unit's airplanes which is owned by Henrico County. The remaining terms and conditions of this agreement are consistent with the terms of the last agreement. If the Board of Supervisors desires that the agreement continue in effect for the 2000-2001 fiscal year, it is necessary that the Board authorize the County Administrator or his designee to execute on behalf of the County an agreement substantially in the form of the attached agreement. The County Attorney's Office has reviewed the attached agreement and approved it as to form. 1222:49832 POLICE MUTUAL AID JOINT AVIATION AGREEMENT This Agreement made this 1st day of July, 2000, between the County of Henrico, a political subdivision of the Commonwealth of Virginia ("Henrico"), the County of Chesterfield, a political subdivision of the Commonwealth of Virginia ("Chesterfield"), and the City of Richmond, ("Richmond"). WHEREAS, The Henrico Division of Police owns and operates two fixed wing aircraft, a Cessna 172 Skyhawk #N5337D and a Cessna 172 Skyhawk #N2322E, which provide patrol, criminal investigation, special operations, extradition, and vice and narcotics investigation services to the Division; and WHEREAS, The Henrico Division of Police, the Richmond Police Department, and the Chesterfield Police Department jointly own and operate a third fixed wing aircraft, a Cessna 182-RG Skylane #N737GD, which provides patrol, criminal investigation, special operations, extradition, and vice and narcotic investigation services to all three jurisdictions; and WHEREAS, The Henrico Division of Police, the Richmond Police Department, and the Chesterfield Police Department will jointly purchase a new Cessna 172 Skyhawk to replace #N5337D, owned by the Henrico Division of Police; and WHEREAS, The Henrico Division of Police will sell aircraft #N5337D and retain all proceeds from the sale; and 2 WHEREAS, Chesterfield and Richmond require the occasional assistance of the Henrico Police Personnel and aircraft; and WHEREAS, 15.2-1724 et seq. of the Code of Virginia, as amended, authorizes the governing bodies of political subdivisions to enter into Police Mutual Aid Agreements for cooperation in the furnishing of police services; and WHEREAS, the chief law enforcement officials of the Henrico Division of Police, the Chesterfield Police Department, and the Richmond Police Department agree that it would be beneficial to create a joint aviation unit, the purpose of which would be to support certain aerial law enforcement activities of both counties and the city; and WHEREAS, by this Agreement, Henrico, Chesterfield, and Richmond are establishing the terms and conditions under which joint aviation services will be provided by the parties of this Agreement. NOW THEREFORE, WITNESSETIt: For and in consideration of the monetary payments described herein together with the mutual benefits to be derived by Henrico, Chesterfield, and Richmond from this Police Mutual Aid Joint Aviation Agreement, Henrico, Chesterfield, and Richmond hereby covenant and agree as follows: 3 Upon execution of this Agreement, a joint aviation unit will be created by Henrico, Chesterfield, and Richmond. The unit will consist of police officers from each jurisdiction and a supervisor from Henrico, and will be governed by an advisory group. The advisory group will consist of one commander or his/her designee from Henrico, one commander or his/her designee from Chesterfield, and one commander or his/her designee from Richmond. The purpose of the advisory group is to ensure that the objectives of this Joint Agreement and of the Joint Aviation unit are met. A) Chesterfield will designate two full time police officer pilots for joint aviation unit assignment. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Chesterfield officers shall extend to the services they perform under this Agreement. Each Chesterfield officer shall be paid his or her salary and benefits by Chesterfield, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. B) Richmond will designate two full time police officer pilots for joint aviation unit assignment. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Richmond officers shall extend to the services they perform under this Agreement. Each Richmond officer shall be paid his or her salary and benefits by Richmond, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. 4 C) Hem-ico will designate three full time police officer pilots and a supervisor for joint aviation assignment. This Henrico supervisor shall be the unit supervisor as referred to in this Agreement. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Henrico officers shall extend to the services they perform under this Agreement. Each Henrico officer shall be paid his or her salary and benefits by Henrico, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. A) The primary purpose of this Agreement is to provide Henrico, Chesterfield, and Richmond with the joint benefits of a police aerial unit, while providing for the sharing of the associated costs of the unit and equipment. B) The specific uses to which the joint aviation unit and aircraft may be put are: (1) Routine patrol of all geographical areas within Henrico, Chesterfield, and Richmond for the detection of actions or events requiring police service. (2) Response to calls for service of a type that may benefit from the presence of an aerial observation platform. These include, but are not limited to: (a) suspected or known criminal activities; (b) lost persons, boaters in distress, and other similar instances; (3) (4) (5) (6) (7) (8) 5 (¢) events wherein aerial support will restore normal traffic flow; and (d) accidents fires, disasters, etc. Assistance in surveillances and/or the following of criminal suspects. Securing aerial photographs to be used for project planning, evidence, court preparation, training, and/or other similar uses. Training, orientation, and maintenance flights. Transportation of prisoners from or to other jurisdictions when it is determined by the unit supervisor or the advisory group to be economically feasible and legally permissible. Transportation of members of the Henrico County Division of Police, the Chesterfield Police Department, and the Richmond Police Department, or other person(s) from any jurisdiction to any other location for the purpose of conducting County or City business provided, however, that use of the aviation unit aircrat~ is determined by the unit supervisor or the advisory group to be the most economically feasible mode of travel. Any other purpose(s) related to County or City business as determined to be proper by the unit supervisor or the advisory group. o 6 The joint aviation unit shall not be used for tasks for which insurance coverage is not provided or for which coverage is excluded in the insurance policy referred to in #14 of this Agreement. Officers assigned to the joint aviation unit shall be under the direct supervision and control of the unit supervisor and shall adhere to all joint aviation unit policies and procedures specifically governing unit operations. Failure to adhere to these policies and/or procedures may be grounds for dismissal from the unit. Conflicts concerning either the content or applicability of aviation unit policies and procedures will be resolved by the advisory group. In the event the advisory group cannot reach a unanimous resolution, the matter will be referred through the chain of command of the affected agency(s) for review and final resolution. In all other respects, officers assigned to the unit shall adhere to the policies and procedures established by their respective jurisdictions. Conduct which requires disciplinary action against a joint aviation unit member shall be reported through joint aviation unit channels and the advisory group to the appropriate official of the Henrico Division of Police, the Chesterfield Police Department, or the Richmond Police Department. The joint aviation unit will provide Federal Aviation Administration (F.A.A.) certified instruction at no charge to the police officers assigned. The assigned officers must complete, to the satisfaction of the F.A.A. o o 7 certified flight instructor and the unit supervisor, all phases of required flight training. During the term of this Agreement, each jurisdiction shall, at their own expense, provide a compatible radio communications system for each aircraft assigned to the unit. Upon receipt of an invoice, Chesterfield and Richmond shall each promptly pay to Henrico one third of the joint aviation unit operating expenses beginning on the date of this Agreement and ending on June 30, 2001. The aggregate amount of Chesterfield's payment during this time period shall not exceed $94,500.00. The aggregate amount of Richmond's payment during such time period shall not exceed $94,500.00. Irrespective of the percentage use of the aircraft by each jurisdiction, the operating expenses to be paid by Henrico, Chesterfield, and Richmond shall be determined by summing the cost of each of the following items and dividing the resultant total cost by three: A. Aircraft and related equipment maintenance and repair; B. Fuel; C. Oil; D. Charts, maps, and training materials; E. Insurance; F. Hangar rent based on most current lease; G. Utilities; H. Engine, propeller, & avionics replacement costs; and 10. 11. 8 I. Federal Aviation Administration (F.A.A.) and Commonwealth of Virginia pilot certification fees. In the event of a partial termination as provided in paragraph //17, and notwithstanding the above, the remaining jurisdictions shall share equally the joint aviation unit operating expenses. The services performed and expenditures made under this Agreement shall be deemed for public and governmental purposes. All members of the joint aviation unit shall have the same powers, rights, benefits, privileges, and immunities in each jurisdiction. The parties hereto, to the extent practicable, will share equally in the use of the joint aviation unit; provided, however, that all non-regular patrol use of the aircraft will be permitted through specific request(s) to the unit supervisor for use on an as- needed and as-available basis. Henrico shall retain title to and ownership of two of the aircraft used by the joint aviation unit, the Cessna 172 Skyhawk #N5337D (until it is sold) and the Cessna 172 Skyhawk #N2322E. Henrico, Chesterfield, and Richmond shall jointly own the third aircraft, the Cessna 182 RG Skylane //N737GD, and a new Cessna 172 Skyhawk to be purchased by and paid for in equal shares by the three localities. If this Agreement should be terminated as provided in paragraph #17, ownership of the aircraft //N737GD and the new Cessna 172 shall rest 1:31 12. 13. 9 absolutely in the parties not terminating this Agreement. If, and when, there is no longer a Police Mutual Aid Joint Aviation Agreement in force between the parties or any combination of the parties, aircraft #N737GD and the new Cessna 172 shall: (1) be sold to a third party and the proceeds of the sale shall be disbursed in equal amounts to each party, or (2) be sold to one of the parties at the fair market value of the aircraft on the date when there is no longer a Police Mutual Aid Joint Aviation Agreement in place between the parties or any combination of the parties. If the aircraft is sold to one of the parties, the purchasing party shall pay each of the other parties one-third (1/3) of' the fair market value. In any event, if aircraft #N737GD and the new Cessna 172 are ever sold, each of the parties shall receive one-third (1/3) of'the net proceeds of the sale. There shall be no liability to any of the parties to this Agreement, or reimbursement from any of the other parties, for injuries to police personnel or damage to police equipment caused by or arising out of acts taken pursuant to this Agreement. The parties shall have no liability to either of the others for injuries to equipment or personnel incurred when members of the unit are going to, operating in, or returning from another jurisdiction. There shall further be no liability to any of the parties for any other cost associated with or arising out of the rendering of assistance pursuant to this Agreement and the operation of the joint aviation unit. No party to this Agreement shall be liable to any other party hereto for any loss, damage, personal injury, or death to police personnel or other persons 14. 15. 16. 17. 10 or equipment resulting from the performance of this Agreement, whether such loss, damage, personal injury, or death occurs within or without the jurisdictional boundaries of Henrico, Chesterfield, or Richmond. Henrico, Chesterfield, and Richmond each understand that an aircraft liability and property damage insurance policy, a copy of which is attached hereto as Exhibit A, concerning joint aviation unit aircraft, is presently in effect. The parties agree to add the new Cessna 172 to the policy when it is purchased and prior to its use under this Agreement. The parties agree that none of the aircraft shall be used for any purpose not authorized by or insured under Exhibit A or for any purpose excluded by such insurance policy. The parties further agree that, in the event of cancellation of the above-described insurance policy, this Agreement shall terminate upon the effective date of such cancellation. All persons serving under this Agreement, including members of the joint aviation unit, shall not become involved with police or law enforcement matters outside of their respective jurisdictions other than those matters clearly pertaining to joint aviation unit operations and permitted by this Agreement. This Agreement shall remain in effect through and including June 30, 2001. This Agreement may be terminated at any time by either the Henrico County Chief of Police, the Chesterfield County Chief of Police, or the Chief of the Richmond Police Department. Termination shall be effective 11 sixty (60) days at~er delivery of a written notice by the Chief of Police of the terminating jurisdiction to each of the Chiefs of the remaining jurisdictions. If such action is taken by the Chief of the Henrico County Division of Police, there shall be a complete termination of this Agreement. If such action is taken by one of the other Chiefs, there shall be only a partial termination of the Agreement and the remaining two jurisdictions shall continue to constitute the unit. In the event of a complete termination engendered by the withdrawal of Henrico from the unit, Richmond and Chesterfield, within forty-five (45) days of the delivery of the notice of termination, may enter into a Police Mutual Aid Joint Aviation Agreement between these two jurisdictions (and only these two jurisdictions) to commence upon the termination of this Agreement. Under such a circumstance, ownership of aircraft #N737GD and the new Cessna 172 shall rest absolutely in Richmond and Chesterfield while their Police Mutual Aid Joint Aviation Agreement remains in place. In the event of a partial termination engendered by the withdrawal of Richmond or Chesterfield, this Agreement shall remain in force for the remainder of its term. Further, the remaining parties to the Agreement 12 may renegotiate and enter into subsequent Police Mutual Aid Joint Aviation Agreements and ownership of aircraft #N737GD and the new Cessna 172 shall rest absolutely in these jurisdictions while any Police Mutual Aid Joint Aviation Agreement between these parties remains in force. In the event of a partial or complete termination of this Agreement, the parties agree that, in any subsequent Police Mutual Aid Joint Aviation Agreement, they will include the provisions of paragraph 11 of this Agreement concerning disposition of the aircraft #N737GD and the new Cessna 172. 18. In the event of a partial or complete termination, the prorated share of all expenses accrued through the effective date of such termination, upon receipt of an invoice, shall be paid promptly to Henrico. The parties to this Agreement recognize that they are each fully capable of independently providing police aviation services to adequately serve their respective jurisdictions and political subdivisions. The governing bodies of the parties to this Agreement each agree that this Agreement shall neither be used against each of the counties in any future annexation proceedings nor shall any cooperative undertaking arising out of this Agreement be used against each of the counties in any future annexation proceedings. This cooperative Agreement is entered into to benefit the 13 citizens of Henrico, Chesterfield, and Richmond and no adverse inference is to be drawn from the joint activities undertaken, and shall be without prejudice to either of the counties. IN WITNESS WHEREOF, the County of Henrico, Virginia through the Chief of Police; the County of Chesterfield, Virginia through the County Administrator; and the City of Richmond through the Chief of Police have executed this Police Mutual Aid Joint Aviation Agreement pursuant to the signatory authority granted by their respective governing bodies. 14 COUNTY OF 'HENRIC~VIR/~ By ~// Colon~/l H.~r. ~h~]ey, Jr. Chief ofPolieXe~ Approved as to form: Assistant County Attorney COUNTY OF CHESTERFIELD, VIRGINIA Approved as to form: By Lane B. Ramsey County Administrator County Attorney CITY OF RICHMOND, VIRGINIA Approved as to form: By, Colonel Jerry A. Oliver Chief of Police Assistant City Attorney CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: July 26, 2000 Item Number: 8.c.3. Subject: Time Extension for Zoning Ordinance Amendment Relative to Electronic Message Center Signs County Administrator's Comments: County Administrator: Board Action Requested: Grant the Planning Commission an additional 100 days to recommendation on the Zoning Ordinance Amendment relative to Message Centers. make their Electronic Summary of Information: On April 26, 2000, the Board of Supervisors adopted an amended policy guiding the location of Electronic Message Center signs. In conjunction with the policy, the Board directed the Planning Commission to hold public hearings and make a recommendation on a companion Zoning Ordinance Amendment. Under the Code of Virginia, unless the Board grants additional time, the Planning Commission must make their recommendation at their August meeting or they are deemed to have recommended approval. The Commission is also considering other amendments to the portion of the zoning ordinance governing signs. The entire package of amendments is scheduled for a public hearing before the Commission on September 19, 2000. Because it is most efficient to act on all of the amendments at one time, staff recommends that the Board grant the Commission this additional time to make a recommendation on the Zoning Ordinance amendment relative to electronic message centers. Preparer:,~~ /,~~_./.~.~ ~.,(~ Title: Director of Planning ThomaS. Jacob~ j C:DATA/ASENDA/2000/,UL2~00.:/SOK Attachments: Yes No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 26, 2000 Item Number: Subject: Extension of Advance to the Henricus Foundation 8.C.4. Page 1 of l County Administrator's Comments: County Administrator: Board Action Requested: Approve the extension of the $350,000 advance to the Henricus Foundation from a repayment date of June 1, 2000 to July 15, 2001. Summary of Information: On December 15, 1999 the Board approved an advance of $350,000 to the Henricus Foundation to assist in the completion of a 5,700 square foot education building at Henricus Park. The facility will include a library, classrooms, offices and auditorium and will be jointly used by the Foundation and the County's Parks and Recreation Department. The Foundation has not yet requested the $350,000 authorized last December as contract negotiations for construction of the facility are still being finalized. Staff has been advised that the Foundation will most likely be requesting the funds in early August 2000. Because the advance had a repayment date of June 2000 and the funds have yet to be requested, staff is proposing an extension of the repayment date to July 15, 2001. Repayments of the advance to the County are included in the adopted FY2001-FY2005 Capital Improvement Program. Preparer: Bradford S. Hammer Attachments: ~ Yes Title: Deputy Cty Administrator, Human Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: July 26, 2000 Item Number: 8.c.5.a. Su~ect:Award of a Contract to Blue Ridge General Incorporated for the Procurement and Installation of Phase Two of the Snail Bullet Trap for the Public Safety Small Arms Training Facility Located in Enon County Administrator's Comments: County Administrator: Board Action Requested: Authority for the County Administrator to execute a sole source contract with Blue Ridge General Incorporated(A Virginia Class A Contractor) for the procurement and installati6n of phase two of the Snail Bullet Trap for the new small arms training facility located at the Public Safety Training Facility in Enon. The amount of this contract is $240,559. Summary oflnformation:phase one of the trap installation was approved by the Board of Supervisors on July 28,1999 and included the main part of the trap. This phase includes the remaining steel baffles and deflectors that will complete the range and allow full containment of rounds fired. Savage Range Systems is the manufacturer of the baffles and Blue Ridge General is the installing contractor. In order for the system to be covered by the Savage warranty, Blue Ridge General must install the entire system. Negotiation with both Savage and Blue Ridge General has resulted in a price of $240,559. This price is considered fair and reasonable for this phase. Project funds are available. Preparer: -~- _ l~ranc~i s M. q'~-i'taro Title: Director, Department of General Services Attachments: Yes No 14-0 Meetin~l Date: July 2~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 20OO Page 2 of 2 BudRet and Mana.qement Comments: This item requests the approval of a contract for installation of the bullet trap at the small arms range at the Public Safety Training Center in Enon. Project funding was approved with adoption of the FY2001 Capital Improvement Program and a subsequent transfer from the Reserve for Future Capital Projects on June 28, 2000. Project funds are available. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 141 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Jul~ 26, 2000 Item Number:8.c. Subject: Award a Professional Services Consulting Contract to R. W. Beck for Professional Consulting Services to Develop an Integrated Solid Waste Management Plan County Administrator: Board Action ReQuested: Authorize County Administrator to execute a professional services contract with R.W. Beck to develop an integrated solid waste management plan for the Solid Waste Management Division, not to exceed $130,000. Summary_ of Information: Currently, there exists a "free market" approach to solid waste management with approximately 25 private haulers, in addition to the county providing residential refuse collection. The county provides a bulky waste collection, a weekly bagged yard waste collection, a seasonal leaf collection and contracts for curbside recycling services along with a multi-material drop-off recycling program. The county also operates two convenience sites for residents who wish to dispose of their own waste. The users of the county services are assessed nominal fees for these services which account for approximately 35% of the division's revenue, while the remaining 65% comes from the General Fund. As the management of solid waste becomes increasingly more controversial, difficult and expensive, it is important that the county have an integrated plan addressing all areas of solid waste management. This process will provide the county with initial options and best practice information to consider in making decisions for future master planning. Preparer: -'/''~\"/"/--~ " Title: Francis M. Pit&r~-- Director of General Services Attachments: '~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: July 26. 2000 Number Bud.qet and Management Comments: At the direction of the Board of Supervisors, staff will be developing an integrated solid waste management plan for the Solid Waste Management Division. Funds are available in the Solid Waste budget to cover the cost of this contract. Preparer: '~'~1 _/~ ~ ' ~ [~-~~ Rebecca T. Dickson Title: Director, Budget & Manaqement 143 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA (Revised) Date: July 26, 2000 Item Number: 8.c.5.c. Page 1 of 1 Subject: Contract Award for the Government Center Parking Lot Paving Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to award a contract for the paving of the parking lot at the Government Center. Summary ofinformation' Bids for the Government Center Parking Lot Paving Project were received on July 24, 2000. Shoosmith Brothers, Inc. submitted the iow bid of $575,151. The bid is approximately 15 percent lower than the engineer's estimate for the project. The project's total cost is estimated to be $895,700. Previously, $895,700 of County funds have been designated for the project. The funds were provided to accelerate the parking improvements associated with the Community Development Building included in the CIP. Recommendation: Staff recommends the Board authorize the award of the construction contract to Shoosmith Brothers, Inc. District: Dale Preparer: i~. McCracken Agen461 Attachments: Yes Title: Director of Transportation No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 26. 2000 Number Bud_clet and Management Comments: This item requests award of a construction contract to Shoosmith Brothers for the construction of a parking lot containing approximately 357 parking spaces, curbing, sidewalk, storm drainage improvements, landscaping, lighting, and irrigation systems on three acres at the Courthouse Government Center. Sufficient funds are available to award this contract. ~"~/., ~¢ld'e~e c ,~cksOn' Title: Director, Budget & Management GOVERNMENT CENTER PARKING LOT PAVING PROJECT JULY 24 BID RESULTS CONTRACTOR TOTAL BID Shoosmith Brothers, Inc. $575,151 Richard L. Crowder $840,000 Construction Company, Inc. ATTACHMENT A PROJECT CONSTRUCTION BUDGET Preliminary Engineering $145,000 Right-of-Way $0 Utility Relocation $75,000 Bid $575,151 Construction Contingency $68,149 Construction Administration $6,000 Construction Engineering $26,400 Total $895,700 APPROPRIATIONS/TRANSFERS 6/28/00 TRANSFER $765,700 GENERAL FUND 7/1/00 TRANSFER $130,000 GENERAL FUND Total $895,700 ATTACHMENT B GOVERNMENT CENTER PARKING LOT PAVING PROJECT JAIL UTILITY BUILDING ENGINEERING CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.c.6.a. Subject: Resolution Recognizing Stephen D. Smith Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Colonel Carl R. Baker Attachments: Yes ~-~ N° Title: Chief of Police 146 RECOGNIZING SENIOR DETECTIVE STEPHEN D. SHITH UPON HIS RETIREMENT WHEREAS, Senior Detective Stephen D. Smith will retire from the Chesterfield County Police Department August 1, 2000; and WHEREAS, Detective Smith has provided 27 years of quality service to the citizens of Chesterfield County; and WHEREAS, Detective Smith has faithfully served the County in the capacity of Dispatcher, Patrol Officer, Investigator, Detective and Senior Detective; and WHEREAS, Detective Smith was one of the first patrol officers to become a Breathalyzer operator; and WHEREAS, Detective Smith served as one of the first Field Training Officers and Evidence Technicians for the Police Department; and WHEREAS, Detective Smith was selected as Police Officer of the Year in 1979 by the Central Chesterfield Ruritan Club; and WHEREAS, Detective Smith's teamwork efforts with his fellow department members and members of other agencies have resulted in the resolution of many cases, including high profile cases such as the 288 Auto Sales capital murder case and the Luis Cristobal bombing case; and WHEREAS, Detective Smith has received several Certificates of Commendation for his professionalism, diligence, and interrogation skills in the successful resolution of murder and robbery cases; and WHEREAS, Detective Smith has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Detective Smith's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Senior Detective Stephen D. Smith and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. 147 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.C.6.b. Subject: Recognizing Mr. Jesse Andrew Keppler, Troop 183, Sponsored by Saint Ann's Catholic Church Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Keppler, Troop 183 upon attaining the rank of Eagle Scout. Mr. McHale will present the resolution at Mr. Keppler's Eagle Ceremony on July 28, 2000. Lisa Elko Attachments: Yes ~-~ No Title:Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jesse Andrew Keppler, Troop 183, sponsored by Saint AnnTs Catholic Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jesse is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jesse Andrew Keppler and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 149 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: July/26, 2000 Item Number: 8.c.6.c. Subject: Resolution Recognizing the National Association of Black Administrative Professionals County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached Resolution Summary_ of Information: The Board of Supervisors is asked to adopt the following resolution. This resolution is in recognition for the National Association of Black Administrative Professionals' sponsorship of events and programs contributing to the professional, social and educational development of its members. ./'~)o~ald J. Kapp4[' ' '~' Title: Director, Public Affairs Attachments: Yes [~ No RECOGNIZING THE NATIONAL ASSOCIATION OF BLACK ADMINISTRATIVE PROFESSIONALS UPON THE OCCASION OF ITS ANNUAL CONFERENCE WHEREAS, the Natienal Associatien ef Black Administrative Prefessienals, fermerly knewn as the Black Prefessienal Secretaries Asseciation, held its first meeting in December 1984 and began eperations in 1985; and WHEREAS, the greup was fermed as a non-profit organization ef office suppert prefessionals with a commen geal of enhancing professienalism threugh networking, seminars and cemmunicatiens; and WHEREAS, administrative prefessionals serve as vital information hubs in the medern effice, managing infermation, erganizing the effice and mastering office technelegy; and WHEREAS, the association promotes communication among office support workers, and also sponsors events, programs and activities that contribute to the professional, social and educational development of its members; and WHEREAS, the Richmond chapter is holding its llth Annual Professional Development Conference August 16-19, 2000; and WHEREAS, this cenference will attract black professienals whe live and werk in Chesterfield County. administrative NOW, THEREFORE BE IT RESOLVED, that the Chesterfield Board of Supervisors congratulates the National Association of Black Administrative Professionals on its upcoming llth annual conference, and wishes its members continued success in all their endeavors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.c.6.d. Subject: Adopt Resolution Approving Financing Plan for Richmond International Airport Expansion County Administrator's Comments: County Administrator: Board Action Requested: Adopt attached resolution approving financing plan for the expansion of Richmond International Airport. Summary of Information: Richmond International Airport is continuing a major expansion and modernization project ("Project")which will improve and enlarge the Airport terminal, access roadways, and airfields. To finance the Project, the Capital Region Airport Commission plans to issue bonds or other financial obligations pursuant to a finance plan which has been adopted by the Commission. Under Virginia law and the Internal Revenue Code, the Commission's finance plan must be approved by the local governments which participate in the Commission. The attached resolution grants this approval. Under the finance plan, the County will have no legal or moral obligation to pay any portion of the bonds or other obligations which will be issued. The Board approved the financing for the initial phase of the Project in 1997. Preparer: Steven L. Micas Attachments: Yes ~ No Title: County Attorney 0823:49939. ! # RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY APPROVING THE PLAN OF FINANCING FOR THE CAPITAL REGION AIRPORT COMMISSION FOR THE PURPOSE OF FINANCING OR REFINANCING IMPROVEMENTS AND EXTENSIONS AT THE RICHMOND INTERNATIONAL AIRPORT WHEREAS, the Capital Region Airport Commission was created pursuant to the provisions of Chapter 380 of the Acts of Assembly of 1980, as amended (the "Enabling Act"), and owns and operates the Richmond International Airport (the "Airport"); and WHEREAS, in order to expand its facilities due to increasing passenger and cargo demand, the Commission desires to undertake any or all of the improvements, enlargements or replacements at the Airport (the "Project") and issue its bonds, notes or other obligations (the "Obligations") pursuant to a plan of financing, ali as set forth in Exhibit A attached hereto; and WHEREAS, the Enabling Act requires that the governing body of each participating political subdivision of the Commission approve the maximum amount and general purposes of the issuance of indebtedness by the Commission; and WHEREAS, Section 147(0 of the Internal Revenue Code of 1986, as amended (the "Code"), provides that, following a public hearing, the plan of financing for the issuance of exempt facilities bonds or notes be approved by certain elected public bodies in respect of the issuer of such bonds or notes; WHEREAS, the plan of financing for the issuance of the Obligations for the Project was the subject of a public hearing by the Commission on May 30, 2000, in accordance with the provisions of Section 147(f) of the Code; and WHEREAS, the Commission has requested that the Board of Supervisors of the County of Chesterfield, Virginia (the "County") approve the plan of financing for the issuance of the Obligations to finance or refinance any or all parts of the Project and their maximum amount, as required by the Enabling Act and to the extent required by the Code; and WHEREAS, it is in the best interests of the County to approve the Commission's plan of financing as set forth in Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY TItE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board hereby approves the issuance of the Obligations by the Commission pursuant to the plan of financing for the Project, all as described in Exhibit A, and the general purposes thereof for the financing or refinancing of the Project, as required by the Enabling Act and to the extent required by Section 147(0 of the Code. 2. The approval of the plan of financing for the issuance of the Obligations does not constitute an endorsement to prospective purchasers of the Obligations of the creditworthiness of the Project, the Airport or the Commission. As set forth in the plan of financing, the Obligations shall provide that neither the County nor the Commission shall be obligated to pay the Obligations or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor and from any other funds which may become available, and neither the faith or credit nor the taxing power of the Commonwealth, the County or the Commission shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. #525149.1 Exhibit A CAPITAL REGION AIRPORT COMMISSION Airport Development Program PLAN OF FINANCING (May 30, 2000) The Capital Region Airport Commission (the "Commission") was created by and pursuant to Chapter 537 of the Acts of Assembly of 1975, as amended, and continued by Chapter 380 of the Acts of Assembly of 1980, as amended (the "Enabling Act"), and is authorized to issue its bonds or other obligations for the purpose of financing, among other things, the cost of maintaining, enlarging and improving any of its facilities. The Commission is continuing the capital expansion program that was the subject of its previous plan of finance, dated October 28, 1997 and approved by its Participating Political Subdivisions (as that term is defined in the Enabling Act) in November and December, 1997 (the "1997 Plan of Finance"). The Commission's current capital improvement program (the "Airport Development Program") consists of the following projects (some of which were the subject of the 1997 Plan of Finance): The acquisition, construction and equipping of expansions to the Commission's existing terminal building, such expansions to consist of a two-level expansion to the arrival and departure areas, passenger sky bridges from the terminal to the Commission's parking facilities, second-level curbside canopies, and improvements to the terminal's facilities, systems and equipment (including ticket counters, offices, baggage make-up and claim devices and utility equipment); The acquisition, construction and equipping of expansions to the concourse and administrative areas of the terminal building, including additional concession areas, airline operations areas, public circulation areas, federal inspection facilities, ticket counters, offices and passenger holdrooms for additional gates in Concourses A and C, and including passenger loading bridges; o The acquisition, renovation and equipping of upgrades, improvements and refurbishments to the heating - ventilating - air conditioning system and the interior areas (including furnishings and tenant build-outs/finishes) of the existing and the expanded terminal (including the concourses thereto); 4. The relocation, construction and equipping of the air traffic control tower; The acquisition, construction, reconstruction and equipping of the ingress and egress terminal roadways, including an elevated roadway and platform to connect the terminal access and departure roadways with the two level expansion to the arrival and departure areas of the terminal, realignment and relocation of existing roadways and parking facilities, and site improvements with respect thereto; The acquisition, construction and equipping (including site work) of a building or buildings of up to 350,000 square feet for air cargo and other aviation-related purposes 10. 11. 12. and to serve the Commission's foreign trade zone, such projects to include associated office space, ancillary roads, site infrastructure and equipment; The acquisition (including related land and associated rights in respect thereof), construction, reconstruction, expansion, improving and equipping of (i) additional public parking facilities, including satellite parking facilities, additional structured parking facilities adjacent to the existing public parking garages, and related vehicle servicing facilities, (ii) improvements to the rental car storage and ready/return facilities, including a rental car ready/return garage adjacent to the terminal building to accommodate approximately 600 vehicles, and related vehicle servicing facilities, and (iii) additional employee and tenant parking facilities; The renovation, expansion, conversion and equipping (including site work) of current and future aircraft hangars for general aviation, air cargo and aircraft maintenance purposes, and the acquisition, construction and equipping of additional facilities for air cargo (including for transportation logistics, intermodal purposes, and package sorting, distribution, and delivery), aircraft storage and aircraft maintenance; The construction, reconstruction, extension or rehabilitation of aircraft parking aprons, taxiways and runways, including, but not limited to, the extension of Runways 16-34 and 2-20, and the construction of a parallel runway to be located south of the Airport's existing properties, and the costs of land acquisition related thereto and associated fights in respect thereof and costs incident thereto; The construction, reconstruction, rehabilitation, extension and upgrade of the Commission's infrastructure facilities, including its water, sewer, de-icing, drainage and stormwater management systems; The acquisition, construction, renovation or relocation of other functionally related and subordinate facilities in and around the Airport and the projects set forth above; and The funding of debt service reserve and other reserve funds, the costs of design and engineering of any part of the Airport Development Program, and the costs of issuance of the Obligations referred to below, including the costs of any credit enhancement for such obligations and interest on them during and for up to one year after the completion of any of the projects set forth above. The Airport Development Program will provide better airport services to the inhabitants of the Participating Political Subdivisions, which presently consist of the City of Richmond and the Counties of Chesterfield, Hanover and Henrico. The Airport Development Program will also promote the welfare, convenience and prosperity of the inhabitants of the Participating Political Subdivisions and the Commonwealth of Virginia, and the increase of their commerce. The Commission anticipates that it will finance or refinance all or a part of the Airport Development Program through the issuance of its bonds, notes or other obligations in an aggregate maximum amount now estimated not to exceed $270,000,000. As described further below, the Commission contemplates that it may also issue bonds, notes or other obligations to refund any bonds, notes or other obligations issued to finance or refinance the Airport Development Program, also in an aggregate maximum amount now estimated not to exceed $270,000,000. Any such bonds, notes or other obligations and refunding bonds, notes or other obligations are together referred to in this plan of finance -2- as "Obligations". Obligations for initial financing or refunding may be issued at different times in several series of different amounts, with the timing, amounts and number depending on the Commission's need for funds and market conditions. The Commission expects that the first issuance of Obligations will occur no later than one year after the approval of the last Participating Political Subdivision to approve the issuance of the Obligations and the general purposes thereof and the last such issuance to occur no later than three years after the first issuance pursuant to the plan of finance. The Obligations may be issued on either a taxable or tax-exempt basis and may be secured by or payable (i) from the revenues of the Commission generally or certain designated projects or facilities on or about the Airport, (ii) exclusively fi-om the income and revenues of the Airport Development Program's facilities or any part thereof, or (iii) from passenger facility charges approved by the Federal Aviation Administration and collected by or on behalf of the Commission. The Commission may additionally secure the Obligations by a pledge of any grant or contribution fi.om a Participating Political Subdivision, the Commonwealth of Virginia or any political subdivision, agency or instrumentality thereof, any federal agency or any unit, private corporation, coparmership, association, or individual, as such Participating Political Subdivision, or other entities may be authorized to make under general law or by a pledge of any income or revenues of the Commission, or where such mortgage has been approved by the Participating Political Subdivisions, a mortgage of any facilities of the Commission. The Commission may also obtain credit enhancement, such as bond insurance or letters of credit, to secure the Obligations, but it does not now contemplate that it will seek the moral obligation support of the Participating Political Subdivisions. The Obligations shall not be a debt of the Commonwealth of Virginia or any political subdivision thereof (including the Participating Political Subdivisions), other than the Commission, and neither the Commonwealth of Virginia nor any political subdivision thereof (including the Participating Political Subdivisions), other than the Commission, shall be liable thereon, nor shall such bonds be payable out of funds or properties other than those of the Commission. While the Airport Development Program likely will be financed ultimately through the issuance of the Commission's long term revenue bonds, the Commission anticipates that it will finance some or all of it initially through a short term credit facility, a line or lines of credit or bond anticipation notes. Accordingly, the plan of finance includes not only the issuance of bonds, note or other obligations in an aggregate amount now estimated not to exceed $270,000,000 to finance the Airport Development Program, but also the issuance of refunding bonds, notes or other obligations, also in an aggregate amount now estimated not to exceed $270,000,000, to refinance indebtedness issued to finance or refinance the Airport Development Program. The plan of financing includes the refunding, if deemed advantageous or desirable by the Commission, of any or all of the Commission's outstanding indebtedness, including its 1994 Bonds, 1995 Bonds, 1996 PFC Bonds, 1999 PFC Bonds, the Commission's Tax-Exempt Unsecured Note, Series 1993, the Commission's Tax-Exempt Unsecured Note, Series 2000, or amounts outstanding under the Commission's Exempt Facility Credit Agreement dated as of December 1, 1997, or its Bank Qualified Credit Agreement dated December 19, 1997, all of which borrowings previously have been approved by the Participating Political Subdivisions. #518126.3 -3- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: July 26, 2000 Item Number: 8.c.6.e. Subject: Resolution RecognizinG Ms. Katherine "Kitty" G. Hudson on Retirement with 19 Years of Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached retirement resolution at the July 26, 2000 Board of Supervisors meetinG. Summary of Information' The attached resolution is to recognize Ms. Katherine "Kitty" G. Hudson for her 19 years of service to Chesterfield County and to congratulate her upon her retirement. Preparer: -~~ ~----~.~ Karla J. G~rner ' Title: Director, Human Resource Management Attachments: Yes [~ No RECOGNIZING MS. KATHERINE G. HUDSON UPON HER RETIREMENT WHEREAS, Ms. Katherine "Kitty" G. Hudson will retire from the Chesterfield County Department of Human Resource Management on September 1, 2000; and WHEREAS, Ms. Hudson began her public service with the County as a Data Entry Operator I in the Information Systems Technology Department on October 21, 1980, and has faithfully served Chesterfield County for nineteen years; and WHEREAS, Ms. Hudson joined the Department of Human Resource Management (HRM) on March 30, 1992 as a Senior Office Assistant in the Employment unit; and WHEREAS, through dedicated service to the County, Ms. Hudson has keyed over 213,000 employment applications in the Human Resource Information System during the past eight years; and WHEREAS, Ms. Hudson has provided service to Chesterfield County employees, applicants, and citizens through ongoing assistance at the front desk; and WHEREAS, Ms. Hudson has willingly offered and assisted in representing HRM and Chesterfield County by participating in several "Meet Chesterfield County Government Day" events and numerous career fairs after hours as well as weekends. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Ms. Katherine "Kitty" G. Hudson and extends on behalf of its members and the citizens of Chesterfield County their appreciation for her service to the County, their congratulations upon her retirement, and their best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA (Revised) Page I of 4 Meeting Date: July 26, 2000 Item Number: 8.C.6.f. III Subject: Resolution, Appropriation and Transfer of Funds for Rivers Bend Industrial Access Road 2 County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $395,000 in anticipated VDOT reimbursements and $47,500 in anticipated developer contributions, transfer $72,500 from the Industrial Access Account, authorize staff to award a bid for road construction to lowest responsible bidder up to $360,000, and adopt the attached resolution asking the Virginia Department of Transportation (VDOT) to approve industrial access funds for the construction of a new access road off of Kingston Avenue to serve the Rivers Bend Industrial Access 2 Project. Summary ofinformation: BACKGROUND: Liberty Property Development Corporation ("Liberty") has advised the County of its intention to construct a new industrial park off of Kingston Avenue (see Attachment A). Liberty has asked the County to seek VDOT industrial access funds so that an access road can be constructed to the park. Under the VDOT Industrial Access program, the County can receive up to $300,000 in unmatched VDOT funds (10% of the qualifying capital investment up to $3,000,000) for the construction of industrial access roads. The County may request up to $150,000 in supplemental funds (5% of the (Continued on next page) Preparer: ~/, ~ ~t~. ~.z R.J. McCracken Agen4 6 2 Attachments: Yes Title:Director of Transportation No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 .Summary of Information: (Continued) capital investment above $3,000,000) provided the funds are matched on a dollar-for-dollar basis from other than VDOT funds. Before VDOT will authorize the industrial access funds, the qualifying capital investment must be under firm contract or the County must provide VDOT a surety bond guaranteeing that the investment will occur within five years of the Commonwealth Transportation Board's allocation of the industrial access funds. VDOT funds can only be used for engineering and access road construction. Right-of-way acquisition and utility adjustments must be financed from other than industrial access funds. The County usually requests industrial park developers to prepare construction plans and environmental studies, donate right-of-way, and provide surety bonds for new industrial access roads. The County or developer pays the cost for utility adjustments and provides the matching funds. Either VDOT or the County will construct the road depending on the specifics of each request. The preliminary cost estimate for constructing the Rivers Bend Industrial Access 2 Project access road is $490,000. Liberty has indicated it expects to develop sufficient qualifying capital investment within five years to justify the maximum VDOT industrial access fund allocation. Liberty has agreed to share, equally with the County, the required $95,000 local match. Liberty has also agreed to provide a $395,000 surety guaranteeing the capital investment will be made within VDOT's five year time limit. Liberty has agreed to prepare the road construction plans, dedicate the right-of-way necessary for the access road, and be responsible for all utility adjustments and the wetland mitigation for the project. RECOMMENDATION: Staff recommends that the Board take the following actions: Adopt the attached resolution requesting VDOT to approve industrial access funds for the Rivers Bend Industrial Access 2 Project. The resolution guarantees VDOT that the County will provide the necessary right-of-way, utility adjustments, and surety for the project. o Appropriate $395,000 in anticipated VDOT reimbursements and $47,500 in anticipated developer reimbursements for the construction of the access road. o Transfer $47,500 from the Industrial Access Account to the project for matching funds. (Continued on next page) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Summary of Information' (Continued) o o Transfer $25,000 from the Industrial Access Account to the project for the Capital Investment Surety cost. Authorize the County Administrator to enter into the necessary County/VDOT/Developer construction agreements/contracts, permits, and surety agreements, acceptable to the County Attorney, in order to have the access road constructed. Authorize staff to advertise a road construction contract for the access road and award bid for Rivers Bend Industrial Access Road 2 to the lowest responsible bidder up to $360,000. Accept the right-of-way for the access road and authorize the County Administrator to sign the deed. District: Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meetino Date: July 26. 2000 Number Budclet and Mana.qement Comments: This request is for appropriation of $442,500 ($395,000 in anticipated VDOT reimbursement and $47,500 in developer contributions) and transfer of $72,500 from the Industrial Access Account to cover the construction of a new access road off of Kingston Avenue to serve the Rivers Bend Industrial Access 2 Project. Sufficient funds are available in the Industrial Access Account to transfer for this project for the surety bond cost. Prepa~~~/~'~~ ,~/~F~9~ e ~;~'~ Dickson Title: Director, Budget & Management W~EREAS, Liberty Property Development Corporation ("Liberty,,) plans to construct a new industrial park off of Kingston Avenue; and WHEREAS, Liberty intends to immediately construct an initial 176,000 square foot building with a capital investment of $45 million for qualifying manufacturing/processing users; and WHEREAS, the property on which the initial building will be located requires the construction of a new road connecting to Kingston Avenue; and WHEREAS, the construction of the initial building and subsequent qualifying buildings are expected to occur within five (5) years of the Commonwealth Transportation Board's allocation of funds for the construction of an access road to the property and is expected to satisfy VDOT's capital investment requirements; and WHEREAS, Chesterfield County hereby guarantees that the necessary right-of-way and utility adjustments for the new access road will be provided at no cost to the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby requests the Commonwealth Transportation Board to provide industrial access funding to construct an adequate road to the industrial park. BE IT FURTHER RESOLVED, that the Chesterfield Board of Supervisors hereby agrees to provide a surety acceptable to VDOT, to guarantee sufficient qualifying capital investment will occur within five years of the Commonwealth Transportation Board's allocation of industrial access funds for the access road. BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors hereby agrees that the new roadway so constructed will be added? to and become a part of the Secondary System of Highways. RIVERS BEND INDUSTRIAL ACCESS 2 PROJECT BUDGET ACCESS ROAD ESTIMATED COST Preliminary Engineering Environmental / Cultural Resource Studies Right-of-Way Utility Adjustments Access Road Construction Construction Contingency Construction Administration and Inspection Mitigation Capital Investment Surety Cost TOTAL: * Developer Responsibility $ 0* 0* 0* 0* $360,000 $80,000 $5O,OOO 0* $25,OOO $515,000 CAPITAL INVESTMENT SURETY Developer REVENUE ACCESS ROAD VDOT Unmatched VDOT Match County Match (IAF) County Capital Investment Surety Cost (IAF) Developer Match Total $395,000 $300,000 $95,O00 $47,50O $25,000 $47,500 $515,000 R ERS BEND C S¢.A,Lr..,: 1 ,= ;.,500' OAD ATTACHMENT A I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: ~uly 26, 2000 Item Number: 8.c.7.a. ,Subject: Request for Entertainment/Musical Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a musical/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to the attached conditions and adherence to staff recommendations. Summary of Information' The 87th annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 25th through September 4, 2000. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a musical/entertainment festival permit from the Board. The Fair Association has subcontracted the responsibility for amusements and midway rides to Amusements of America, an experienced company that has satisfactorily performed the same service at the Fair in past years. (continued) Steven L. Micas Attachments- [---~ No Title: County Attorney 1200(22)[ 49855. ] CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin l Date: 26, 2000 Item Number: Summary of Information: In its application, the County Fair Association agreed that the following health and safety requirements will remain in effect during the Fair's operation: Two representatives of the Fair Association, with full authority to act on the Fair Association,s behalf, must be present during all open hours of the Fair. A performance bond for site clean up and restoration in the minimum amount of $1,000, naming the County as obligee, must be provided by either the Fair Association or its sub-contractor, Amusements of America. o o o Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which must be established and followed. Signed records must be maintained which establish that cleanups have been performed. Fair Association personnel and their subcontractors shall promptly comply with all County requests for action necessary to protect the County from liability for violations of any rights guaranteed by Constitutional, federal or state provisions by the Fair Association or its agents and employees. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. The plans for this year's Fair are consistent with plans approved by the Board in previous years. Prior to the commencement of the fair, staff will meet with representatives from the County Fair Association to confirm that the plans contain adequate measures to protect public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds and building and ride safety. Staff recommends the Board grant a music/entertainment festival permit subject to adherence to all staff recommendations. The $100 entertainment permit application fee will be paid from the Board's annual budget appropriation to support the operation of the annual fair. Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 1200 (22) :49855.1 (FAIR GROUNDS AT COURTHOUSE RD. & KRAUSE RD.) June 23, 2000 Mr. Wendell C. Roberts, Esq. Assistant County Attorney P.O. Box 40 9901 Lori Road, Suite 503 Chesterfield, VA 23832-0040 Dear Mr. Roberts: Thank you for your timely reminder for the submission of a completed Entertainment ad Festival Permit Application for the year 2000 Chesterfield County Fair. I have enclosed our request with this letter. I would like to take this opportunity to express my appreciation for your assistance and support for our Fair over the years. I am glad the Fair Association has a friend in your position who will go the extra mile when we need it. Thanks again for all of your help. Sincerely, Dorothy Smith General Manager, Chesterfield County Fair 5910 Newby's Bridge Rd. Chesterfield, VA 23832 CHESTERFIELD (FAIR GROUNDS AT COURT.USE nD. & KRAUSE RD.) The Chesterfield Coun~ Fair Association, Inc., ~080~ Chalkley Road, Richmond, Virginia 23234, will hold the annual Chesterfield County Fair. The purpose being to promote agriculture, education, industry, business and the general betterment of Chesterfield County and its rural heritage. The Chesterfield County Fair Association, Inc. is the promoter and financial sponsor of the Fair. Chesterfield County provides financial sponsorship. See Exhibit A for a listing of the entertainment during the Fair. The Fair will be held August 25, 2000, through September 4, 2000, at the Chesterfield County Fairgrounds. Hours of operation will be 4:00 p.m. - 1 '1:00 p.m. Monday through Friday; 11:00 a.m. - 11:00 p.m. Saturdays and Sundays; and 11:00 a.m. - 8:00 p.m. on Labor Day. The Chesterfield County Fairgrounds is located at 10300 Courthouse Road. The property is owned by Chesterfield County. The number of tickets to be offered for sale will be unlimited. Weather permitting, we would estimate an expected attendance of 40,000. Sanitation facilities will consist of ladies' & men's restrooms in both permanent buildings; one crowd pleaser with running water and flush stools, divided into a ladies' & men's restroom; and, at various locations on the grounds, six (6) portable toilets. The restrooms will have assigned personnel for routine clean-up. A written cleaning schedule will be established and signed as performed. The portable toilets will be emptied and cleaned daily. Garbage and trash will be picked up daily. Designated person(s) will pick up trash from the fairgrounds and parking areas each morning before the gates open. The Fair will have persons (normally 6 people) who will clean the gr~unds;:~-~ after the closing of the Fair. Various foodvendorswillbeavailablewithavariet of foods ~i:i~w~ Is supphed to the fairgrounds. There is a campground with wadiS, sew and electricity available for the vendors and concessionaires and the carnival employees. The Fair will provide a first aid station. Volunteer rescue squad units will be on the fairgrounds when available. 911 service will be available at all times. Police officers will be on premises at all times. All are trained in first aid. A courtesy cart will be available. The Chesterfield County Fire Department will supervise fire safety. There will be fire extinguishers in all tents and food vendors. There are two (2) fire hydrants on the premises and one (1) across the street. Also, 911 service will be available. Fire and rescue squad arrangements are all coordinated through the Volunteer Coordinator with the Chesterfield County Fire Department. Parking facilities at Bird High School, Chesterfield Technical Center, and O. B. Gates Elementary School will be utilized. The Chesterfield County Police Department will handle traffic control. All lighting and electrical work is handled by Tilghmann Electric. The carnival is in charge of their own electrical work and lights. All outdoor lights are on permanent poles; it is basically the same lighting plan that has been in use since 1990. As in previous years, every effort will be made to control the sound by the performers so as not to be a nuisance to adjacent property owners. Risk Management (Cindy Smith) obtains our liability insurance for the Fair. The county is reimbursed for the premium. Amusements of America carries its own insurance. We authorize the Board, the County, its lawful agents, employees, designees or law enforcement officers to enter the property at any time prior to or during the Fair to determine compliance with any state or local statute, ordinance or regulation. John Boykin of General Services will be setting up a meeting of all department heads involved with the Fair, and our General Manager. We also understand that Assistant County Attorney, Wendell Roberts, will be attending this meeting and can ascertain first hand who is coordinating each activity. 170 We further agree to the following per your request: Two persons from the Fair Association, with appropriate designated authority, shall be present during all open hours of the Fair. A performance bond for site clean up and restoration must be provided by either the Fair Association or your subcontractor. ($1,000.00 minimum) This will be supplied by Amusements of America. For public safety and convenience, the public telephones must be functioning during the Fair, including the Fair set-up and take-down period. Number 4 is addressed in item F. Fair Association personnel and their subcontractors will promptly comply with all County requests for action necessary to protect the County from liability for violations of any rights guaranteed by Constitutional, federal or state provisions by the Fair Association or its agents and employees. Fair Association personnel will see that there is proper disposal of cooking grease, in accordance with the recommendations and regulations of the Department of Health, during and after the conclusion of the Fair. Dorothy Smith, General Manager Chesterfield County Fair Association, Inc. 171 To: ~Smith, Dorothy Fair Association Sent' ay the Award Winning Cheyenne Bitw~,e From: 6/23/00 12:25:56 Page 1 of 2 To: Smith, Dorothy Fair Association From: 6/23/00 12:27:16 Page2of2 ser.~ ~y the Award Winning Cheyenne Bitw~ A 174 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 26, 2000 Item Number: 8.C.7.b. Subject: Request for Music/Entertainment Festival Permit from the Chesterfield Baptist Church County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a musical/entertainment festival permit to the Chesterfield Baptist Church. Summary of Information: The Chesterfield Baptist Church proposes to conduct its First Annual Healing Hands Summer Festival for the purpose of raising funds to complete construction of the Chesterfield Baptist Church and rebuild the Education Building which was recently destroyed by fire. Because the festival will include musical renditions conducted in open spaces not within a permanent enclosed structure, the church must obtain a musical/entertainment festival permit pursuant to ~3-13 of the County Code. Preparer: __ The festival is scheduled to be held on the stadium grounds of Clover Hill High School on Saturday, July 29, 2000, between 4:00 p.m. and 9:00 p.m. In addition to music, the festival will include crafts, games, food, exhibits, and business displays. The Chesterfield Sheriff's Office, Chesterfield Police Department and the Chesterfield Fire Department will have booths to provide information to citizens similar to the exhibits at the County Fair. Five thousand tickets have been printed but no more than 1,000 people are expected to be present at any onetime. __ ~ Title:county Attorney 1322(05):49922.1 Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 26, 2000 Item Number: The arrangements for the festival have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to ensure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, and security. 1322 (05) :49922.1 176 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: July 26, 2000 Item Number: 8.c.8. Subiect: Creation of New Position Compensation Board Revenue in Sheriff's Office and Appropriation of County Administrator's Comments: County Administrator: Board Action Requested: Creation of a Local Inmate Data System (LIDS) Technician position in the Sheriff's Office and Appropriation of Compensation Board Revenue in the Sheriff's Operating Budget. Summary of Information- The State Compensation Board recently approved one Local Inmate Data System (LIDS) Technician position for the Sheriff's Office. The LIDS Technician will be responsible for overall management of inmate data and paper records at the County Jail. The LIDS Technician will also ensure that information transmitted to the Compensation Board for reimbursement is accurate. Creation of this position will result in greater accuracy in reporting, reduced errors and more efficient utilization of staff. Total cost of this position (salary and benefits) is $34,400 in FY2001. Reimbursement from the Compensation Board will be approximately $30,600 with a County match of $3,800. Source of funds for the County match will be identified at the end of the fiscal year. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Mana.qement Attachments' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: July 26, 2000 Item Number: 8.C.9. Subject: Cancellation Of September 27, 2000 Meeting of The Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Several members of the Board have expressed a desire to cancel the normal second meeting of the Board of Supervisors on September 27, 2000. Since the calendar was set at the organizational meeting in January, the Board would have to formally move to cancel the September meeting. Preparer: _ ~"~ _~9 Title:County Attorney Steven L. Micas 0822:49911.1 Attachments' ~Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: Jul}/26, 2000 Subject: Item Number: 8.c.10.a. Set Public Hearing to Consider an Ordinance Amendment Relating to Business License Fees County Administrator's Comments: County Administrator: Board Action Requested: Set a Public Hearing for August 23, 2000 to Consider an Ordinance Amendment Relating to Business License Fees Summary of Information: Last year the Board voted to cap business license revenue at the FY99 level by approving a $40,000 gross receipts exemption for all businesses with gross receipts over $100,000. This exemption was effective January, 2000. The Board approved the exemption option after public hearings to consider two different options for capping BPOL revenue: reducing rates in several of the license categories or providing an exemption for all businesses with gross receipts over $100,000. Staff has estimated the exemption level for FY2001 necessary to keep BPOL revenues at the FY99 level. Assuming the current rate of growth, staff estimates that an exemption level of $100,000 would be the level for 2001 at which BPOL revenues would remain at FY99 levels. Rebecca T. Dickson Director, Budget & Mana,qement Attachments: Yes [---] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: Summary of Information (cont.): Under this proposal (attached), businesses with more than $100,000 in gross receipts would deduct $100,000 from their gross before applying the appropriate rate to the remaining gross receipts. Staff also recommends that the ordinance be further revised so that businesses with gross receipts over $100,000 pay either the tax or a $10 fee, whichever is greater. In addition, staff recommends that the flat fee for businesses with gross receipts between $10,000 and $99,999 be reduced from a maximum of $50 to $10. This $100,000 deduction in gross receipts is the same as the deduction allowed by Henrico County for single license businesses. On July 12, staff met with representatives of the business community to review this proposal. The business community supports this ordinance change. Proposed BPOL Ordinance Changes, FY 2001 · Increase the $40,000 deduction in FY2000 for businesses with gross receipts over $100,000 to $100,000 for FY2001. Change the fee structure for businesses with gross receipts under $100,000 as follows: Gross Receipts $1 to $9,999.99 $10,000.00 to $24,999.99 $25,000.00 to $99,999.99 Current 2000 Fee Proposed 2001 Fee none none $25.00 $10.00 $50.00 $10.00 · Businesses with gross receipts over $100,000 would pay the tax, or the $10.00 fee, whichever is greater. · Rates in the various license categories will remain the same as FY2000 rates. Examples: A retailer with gross receipts of $94,000 would pay a $10.00 fee in 2001 under this proposal. That same retailer, with gross receipts of $102,000, would have a calculated tax of $4.00, therefore, he would pay the $10.00 fee in lieu of the tax. $102,000 Gross Receipts - 100,000 Deduction 2,000 Taxable Gross Receipts x .002 Tax rate for Retailers $4 Tax on Gross Receipts The retailer with gross receipts of $205,000 would pay a tax of $210.00 using the same calculations. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 6-4 AND 6-23 RELATING TO IMPOSITION OF BUSINESS LICENSE TAXES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 6-4 and 6-23 of the Code of the CounO, of Chester_field, 1997, as amended, are amended and reenacted as follows: Sec. 6-4. License fees. Every person engaged in a business which is licensable pursuant to this chapter shall pay an annual fee if the total gross receipts, or gross purchases in the case of wholesale merchants, from all activities of the business are $10,000.00 or more, but less than $100,000.00, during the base year. An annual license fee shall be paid for each definite place of business provided that the business shall not pay more than a single license fee per place of business regardless of the number of licenses the business must obtain. The annual fee shall be calculated as follows: Gross Receipts Fee of Business $1.00 -- $9,999.99 $O $10,000.00 - $99,999.99 $10.00 Sec. 6-23. Imposition of taxes generally~ 000 No tax shall be levied pursuant to this article on any business whose base year gross receipts, or gross purchases in the case of wholesale merchants, were less than $100,000.00. If the base year gross receipts of all activities of the business are greater than or equal to $100,000.00, the amount of such gross receipts shall be reduced by $40,0¢0.00 $100,000.00 for the purpose of calculating the applicable tax and the business shall pay the tax on the reduced amount or a license fee of $10.00, whichever is greater. Ifa business is engaged in more than one licensable activity, the $4¢,,,¢,¢0.00 $100,000.00 reduction shall be applied first to the gross receipts from the activity taxed at the highest tax rate. Any unused portion of the $40,000.00 $100,000.00 reduction shall be next applied to the gross receipts of the remaining activities in descending tax rate order. The $4¢,000.0¢, $100,000.00 reduction shall not apply to any estimates made under section 6-24 but shall apply to the correction of such estimates. (2) This ordinance shall become effective January 1, 2001. 0622:49871.1 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA REVXSgD 7/2~/2000 Page i of 2 Meeting Date: July 26, 2000 Item Number: Subject: Set a Date for a Public Hearing to Consider an Ordinance to Create Great Branch Sewer Assessment Districts A and B. County Administrator's Comments: County Administrator: ~~ Board Action Requested: Set date of August 23, 2000 for a public hearing to consider an ordinance to establish Great Branch Sewer Assessment Districts A and B. Summary of Information: Property owners along Route 10 have approached the County with a request to have the public wastewater system extended into their area. In order to extend the sewer system two sewer assessment districts must be created. (See attached map entitled "Great Branch Tributary Sewer Assessment Districts A and B" which shows the boundary of each district outlining those properties included in this request). Title: Assistant Director Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pa~e 2 of 2_ Summary of Information: (Continued) If the assessment districts are created, the County will initially pay all engineering, construction and other costs to extend public wastewater lines into this area and will then recoup the cost from the property owners served. The sewer assessment on each property may be repaid in a lump sum or over a 10-year period in semi-annual installments. The owners will also pay interest at a rate equal to the interest rate on one-year U.S. Treasury Bills. A lien in the total amount of the assessment for each property will be recorded. The total estimated cost for the proposed wastewater line extension for District A is $797,084.28 and the estimated assessment on each property in the Chesterbrook Farms Subdivision is $4,124.91 and $5,887.65 per acre for the remaining properties. The total estimated cost for the proposed wastewater line extension for District B is $1,303,878.83 and the estimated assessment on each property is $19,795.03 per acre. After completion of the wastewater line extension project for both Districts, those property owners desiring to connect to the system would also be required to pay a connection fee and the plumbing expenses required to make their connection. At the August 23, 2000 public hearing, the Board will need to consider adoption of an ordinance to create the proposed Great Branch Tributary Sewer Assessment Districts A and B. A two thirds majority vote is required to establish an assessment district. January 12, 2000 Revised July 21, 2000 GREAT BRANCH TRIBUTARY SEWER ASSESSMENT DISTRICTS A AND B District A PARCEL NAME ADDRESS OF ACREAGE COST PER TOTAL # PARCEL LOT/ACRE ASSESSMENT 1 Aden S. Gregory 4919 Empire Parkway 0.641 $ 4,124.91 2 Jack S. Lay 4913 Empire Parkway 0.589 Based Upon $ 4,124.91 3 Plato G. Eliades 11806 Birdie Lane 0.735 Cost Per Lot $ 4,124.91 4 Zane G. & Carmen G. Davis ~11818 Birdie Lane 0.838 $ 4,124.91 5 County of Chesterfield 5010 EcoffAvenue 12.120 $5,887.65 $ 71,358.32 per Acre 6 Hazel B. Copley Estate 5011 Ecoff Avenue 120.460 $5,887.65 $ 709,226.32 per Acre * TOTALS: 135.383 $ 797,084.28 District B PARCEL NAME ADDRESS OF ACREAGE COST PER TOTAL # PARCEL ACRE ASSESSMENT 7 Jack T. & Nina V. Shoosmith 12500 Iron Bridge Road 2.850 $19,795.03 $56,415.84 8 Jack T. & Nina V. Shoosmith 12430 Iron Bridge Road 1.520 $19,795.03 $30,088.45 9 Jack T. & Nina V. Shoosmith 12420 Iron Bridge Road 8.007 $19,795.03 $158,498.81 10 Jack T. & Nina V. Shoosmith 12401 Branders Bridge Road 2.000 $19,795.03 $39,590.06 11 Commonwealth of Virginia ~12390 Iron Bridge Road 0.753 $19,795.03 $14,905.66 Department of Highways 12 County of Chesterfield 12400 Branders Bridge Road 16.049 $19,795.03 $317,690.44 13 Mary W. Cole and 12343 Iron Bridge Road 5.270 $19,795.03 $104,319.81 Ruth A. Jones 14 Laverne C. Cole et al 12359 Iron Bridge Road 1.180 $19,795.03 $23,358.14 15 Laverne C. & Mary W. Cole 12333 Iron Bridge Road 7.200 $19,795.03 $142,524.22 16 Man/, W. Cole 12335 Iron Bridge Road 21.040 $19,795.03 $416,487.43 * TOTALS: 65.869 $1,303,878.83 *Note: Totals reflect rounding to the nearest hundredth. J!Jlll J AN ORDINANCE TO CREATE THE GREAT BRANCH SPECIAL TAX OR ASSESSMENT SEWER DISTRICTS A AND B BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Great Branch Special Tax or Assessment Sewer Districts A and B is created as follows: Section 1. Definitions. In the context of this ordinance, the following words shall have the following meaning: District A: The Great Branch Special Tax or Assessment Sewer District A. District B: The Great Branch Special Tas or Assessment Sewer District B. Map of the Districts: The map entitled "Great Branch Tributary Sewer Assessment Districts A & B" prepared by the County Department of Utilities, dated January 12, 2000, revised July 12, 2000, which map is on file with the director of utilities Section 2. Establishment of Great Branch Special Tax or Assessment Sewer Districts A and B__~. Pursuant to Code of Virginia, Section 15.2-2404 et seq., there are hereby created in the county the Great Branch Special Tax or Assessment Sewer Districts A and B. The-area of District A shall be and the same is hereby fixed within the boundaries depicted as district "A" on the map of the districts. The area of District B shall be and the same is hereby fixed within the boundaries .depicted as district "B" on the map of the districts. Section 3. Construction of certain sewer facilities in and adjacent to the districts. The utilities department shall cause to be constructed in and adjacent to District A and District the sewer line and appurtenant facilities depicted on the map of the districts. Section 4. Taxes or assessments upon owners of property located within the districts The cost of construction of the sewer line and appurtenant facilities located within District A including the legal, financial and other directly attributable costs incurred by the count, shall be, .apportioned among the owners of property in District A abutting the sewer line. The amount of 0505:50019.1 - 1 - the tax or assessment charged to each such owner shall be in the same proportion to the total cost of the improvements constructed in District A as the acreage located in District A which is owned by the abutting property owners bears to the total acreage in District A. The cost of construction of the sewer line and appurtenant facilities located within District B, including the legal, financial and other directly attributable costs incurred by the county, shall be apportioned among the owners of property in District B abutting the sewer line. The amount of the tax or assessment charged to each such owner shall be in the same proportion to the total cost of the improvements constructed in District B as the acreage located within District B which is owned by the abutting property owners bears to the total acreage in District B. The amount finally taxed or assessed against each landowner in both districts shall be reported to the treasurer as soon as practicable after completion of the sewer line and appurtenant facilities located within the districts, and the treasurer shall enter the same as provided for other taxes. Section 5. Installment payment of assessments. Any person against whom an assessment provided for in this article has been finally made shall pay the full amount of the assessment provided for in this article, on the due date of the first tax bill on which such assessment is shown. In no event, however, shall any part of the assessment be due prior to the completion of the sewer line and appurtenant facilities constructed pursuant to this article. As an alternative to payment as provided above, a person against whom an assessment provided for in this article has been made may pay such assessment in twenty (20) equal semiannual principal installments over a period of ten (10) years, together with simple interest on the unpaid principal balance at an annual rate equal to the interest rate of one-year United States Treasury Bills on the date when the ordinance was adopted. The first of such installments shall be due on and interest on the unpaid principal balance shall accrue from the date on which the full amount of the assessment would otherwise have been due as provided above. Section 6. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the director of utilities. (2) This ordinance shall be in effect immediately upon its adoption. 0505:50019.1 -2- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: July 26, 2000 Subject: Cancellation of Yard Waste Composting and Recycling Contract Item Number:8.c.: County Administrator's Comment~; County Administrator: ~ Board Action Requested: Authorize County Administrator to execute a cancellation contract for the yard waste composting and recycling contract with the Central Virginia Waste Management Authority and Shoosmith Bros., Inc. Summary of Information: In November 1997, the County entered into an agreement with the Central Virginia Waste Management Authority and Shoosmith Bros. Inc., for yard waste composting and recycling, however since that time the County has found an altenate method through an existing contract for yard waste composting and recycling which is more viable. All parties desire to cancel the contract and to mutually release each other from the performance of waste composting and recycling services in the future as specified in the contract. The yard waste is now taken to either transfer station where it is stockpiled then processed through a horizontal grinder then placed in windrows for composting. By using this method the county saves approximately $5.00 per ton when compared to the CVWMA contract plus shares in a percentage of the revenue when the compost is sold. M. Pitaro Title: Director of General Services Attachments: ~---] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Subject: July 26, 2000 Item Number: Transfer $3,970 from the Midlothian District Improvement Utilities Department to Paint a County Water Tower 8.C.12.a. Fund to the County Administrator's Comments: County Administrator: Board Action Requested: Transfer $3,970 from the Midlothian District Improvement Fund to the Utilities Department for painting of "Bon Air Circa 1877" on the Bon Air water tank. Summary of Information: Supervisor Barber has requested that $3,970 be transferred from the Midlothian District Improvement fund to the Utilities Department in order to paint "Bon Air Circa 1877" in two locations on the Bon Air water tank. This is a legally appropriate use of public funds since it will improve a County- owned capital facility. The unaudited balance in the Midlothian District Improvement Fund is $86,201; uses totaling $5,784 will leave a balance of $80,417. Preparer: Rebecca T. Dickson Director, Budget and Management 0423:49940. ! Attachments: Yes [---~ No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding wfth District Improvement Funds. CompJeting and signing this form does not mean that you wi[] receive funding or that the County ca~n legally consfder your request. Virginia law places substantial restrictions on the autlhority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? ' (Also attach organization's most recent articles of incorporation and/or bylaws to application,) What is the amount of funding you are seeking7 $3r970~00 Describe in detail the funding request and how the money, if approved, will be 'spent..~o pa~:nt !!Gon Air C~rF, a 1877" _~f~g_loc~t. ions on th~ water t~cated 'in Bon Air. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380. ~UL-10-2000 1S:S~ Not Applicable Page 2 If applicant is an organization, answer the following; Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? · Yes No Yes No Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? 748-]860 751-4607 bryant c @ co. chester'f iel d. va. ua Signature of applicant. If you are $~gning on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature ~ Director of Utilities Title (if signing on behalf of an organization) Craig S. Bryant Printed Name 0407:233g0.1 JUL-10-2000 15:53 804 751 4607 97Z ?.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: July 26, 2000 Item Number: 8.C.12.b. Subject: Transfer $1,530 from the Midlothian District Improvement Fund to the School Board to Purchase Two-Way Radios for Crestwood Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,530 from the Midlothian District Improvement Fund to the School Board to purchase two-way radios for Crestwood Elementary School. Summary of Information: The Crestwood Elementary School Parent-Teacher Association (PTA) has applied for $1,530 in District Improvement Funds for the purchase of nine two-way radios° The radios are to be distributed to teachers for use in and outside of the classrooms as part of the school's security program. Although the County is not legally authorized to give money to private organizations like the PTA, the County can give money to the School Board for capital equipment used to provide security for County students. The radios will be owned by the School Board and will be part of the School Board's inventory of equipment. The unaudited balance in the Midlothian District Improvement Fund is $86,201; uses totaling $5,784 will leave a balance of $80,417. Preparer: Rebecca T. Dickson Attachments: --]No Director, Budget and Management 0423:49902. ] 80 'd ~80 0~£ P08 £I:P[ 000~-gO-NQ£ DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? {Also attach organization's most recent application.)articles of incorporation and/or bylaws to~ T- What is the amount of funding you are seeking? your activity or program, what other individuals or organizations will provide the rem_.~ndnr nf th~ fundino? .,, ~ If this request for funding will not fully fund 4. Describe in detail the funding request and how the money, if approved, will be spent. 5. is any County Department inv~v~ project, event or program for which you are seeking funds', fl~L ~ £0' ~ D~80 0~£ POB Page 2 If applicant is an organization, answer the following: is the organization a corporation? is the organization non-profit? Is the organization tax-exempt? .Yes Yes ~ No Yes ~.-'"" No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on 'behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature \ Title (if signing on behalf of an organization} Printed Name 196 0407:23380.1 ~0 'd ~96 9~80 0~£ ~OB ~:~ 000~-90-N0£ LOCAL UNIT BYLAWS The name of this association is the #ARTICLE h NAME It is a local ~ organized under the authority of the Virginia Congress of Parents and Teachers (the Virginia PTA/PTSA), a branch of the National Congress of Parents and Teachers (the National PTA). ARTICLE H: ARTICLES OF ORGANIZATION The articles of organization of a local PTA/PTSA include (a) ~he bylaws of such organization and (b) the certificate of incorporation or articles of incorporation of such organizaion (in cases in which the organization is a corporation) or the articles of association by whatever name (in cases in which the organization exists as an unincorporated association). **ARTICLE III: PURPOSES Section 1. The Objex'ts of this PTA/PTSA, in common with those of the National PTA and the Virginia PTMPTSA, are: To promote the welfare of children and youth in home, school, community, and place of worshlp. b. To raise the standards of home lite. c. To secure adequate laws for the care and protection of children and youth. do To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education. 1/99 1 t~'ol B~BO-OEg i~OB sqq.~E} z.s'9/JO~ioo9 ue(I clE~:IO O0 90 uric S0' d Section 2. The Objects of the National PTA, the Virginia PTA/PTSA, and this PTA/PTSA are promoted through an educational program directed toward parents, teachers, and the general public; are developed through conferences, committees, projects, and programs; and are governed and qualified by the basic policies set forth in Article IV. Section 3. The organization is organized exclusively for the charitable, scientific, literary or educational purposes within the meaning of Section 501(c)(3) of' the Internal Revenue Code or corresponding Section of any future Federal tax code (hereinafter "Internal Revenue Code"). **ARTICLE IV: BASIC POLICIES The following are basic policies of this PTA/PTSA, in common with those of the National PTA and the Vk~oinia PTA/PTSA: a. The organization shall be noncommercial, nonsectarian, and nonpartisan. The name of the organization or the names of any members in their official capacities shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to promotion of the Objects of the orga~i?afion. The organization shall not-directly or indirectly-participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to atterapting to influence legislation by propaganda or othens'ise. The organization shall work with the schools to provide quality education for all children and youth and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to the boards of education, state education authorities, and local education authorities. The organization shall not enter into membership with other organizations except such international or national organizations as may be approved by the National PTA Board of Directors. The Virginia PTA/PTSA or any of its divisions may cooperate with other organizations and agencies concerned with child welfare, but a PTMPTSA representative shall make no commitments that bind the group he represents. No pan of the net earnings of the organization shall inure to the benefit of or be distributable to its members, directors, trustees, officers or other private persons 1/99 S'd 9aBO-Oa~ tzOB sqq.~ z.~-l/Ja~ioa~ ue[I daS:IO O0 90 un[' ho except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distribution in furtherance of the purposes set forth in Article III hereof. Notwithstanding any other provision of these articles, the organization shall not carry on any activities not permitted to be carried on (i) by an organization exempt fi.om Federal inoome tax under Section 501(c)(3) of the Internal Revenue Code, or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) ofthe Internal Revenue Code. Upon the dissolution of this orsanization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more non-profit funds, foundations, or organizations wh/ch have established their tax exempt status under Section $01(c)(3) of the Internal Revenue Code. ARTICLE V: RELATIONSi:HP WITH NATIONAL PTA AND STATE PTA **Section 1. This PTA/PTSA shah be organized and chartered under the authority of the Virginia PTAfPTSA in the area in which this PTA/PTSA fi~nctions, in conformity with such rules and regulations, not in conflict with the Bylaws of the National PTA, as the Virginia PTA/PTSA may in its Bylaws prescribe. The V'u'ginia PTA/PTSA shall issue to this PTA/PTSA an appropriate charter evidencing the due organization and good standing of this PTA/PTSA. A local PTMPTSA in good standing is one which: Adheres to the Objects and basic policies of the PTA; Remits the national portion of the dues through the state PTA to reach the National Office by dates designated by the National PTA:, Has bylaws approved according to the procedures of each state PTA:, and Meets other criteria as may be prescribed by the individual state PTA. **Sectior~ 2. This PTA/PTSA shall adopt such bylaws for the government of the organization as may be approved by the Virginia PTAfPTSA. Such bylaws shall not be in conflict with the Bylaws of the National PTA or the Bylaws of the Virginia PTA/PTSA. *"Section 3. Bylaws of each constituent organization shall include an article on amendments. **Section 4. This PTA/PTSA shall keep such perm,nero books of account and records as shall 1/99 199 9'd 9~80-0~E ~,08 gqq~9 zs.-I.,,ua'~oa9 ueo d~q:IO O0 90 un[" be sufficient to establish the items of gross income, receipts, and disbursements of the organi:,ation including, specifically, the number of its members, the dues collected from its members, and the amounts of dues remitted to the Virginia PTA/PTSA. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the Virginia PTA/PTSA or, where directed by the committee on state and national relationships, by a duly authorized representative of the National PTA. "*Section 5. The charter of this PTA/PTSA shall be subject to withdrawal and the status of such organization as a PTA unit shall be subject to termination, in the manner and under the circumstances provided in the Bylaws of the Virginia PTA/PTSA. **Section 6. This PTA/PTSA is obligated upon withdrawal of its charter by the Virginia PTA/PTSA: to yield up and surrender all of its books and records and all of its assets and pwperty to the Virginia PTA/PTSA or to such agency as may be designated by the Vh'ginia PTA/PTSA or to another local PTA organized under the authority of the Virginia PTA/PTSA; to cease and desist fi-om thc further usc of any narnc that implies or connotes association with the National PTA or the Virginia PTA/PTSA or status as a constituent organization of the National PTA; and to carry out promptly, under the supervision and direction of the Virginia PTA/PTSA, all proceedings necessary or desirable for the purpose of dissolving such local PT,~ **Section 7. Each officer or board member of a local PTA shall be a member of such local PTA. **Section 8. Each officer or board member of a constituent organization shall be a member of a local PTA within its area. "*Section 9. A PTA member shall not serve as a voting member of a constituent organization's board at the local, council, district, region, state or national level while serving as a paid employee of, or under contract to, that constituent organization. **Section 10. This PTA/PTSA shah collect dues from its members and shall remit a portion of such dues to the gqrginia PTA/PTSA as provided in Article VII hereof. "*Section 11. Only members ora local PTA who have paid dues for the current membership year may participate in the business of that association. 1/99 4 L'd 9~80-OEE t~Ofl sqq.~fl z;-I/,~e~toeD ueQ dEq:IO OD 90 un[' **Section 12. Bylaws of each constituent organization shall include a provision establishing a quorumq **Section 13. The bylaws of all constituent organizations shall prohibit voting by proxy, (unless proxy voting is specified by applicable state law). **Section 14. The members of the nominating committee for officers of a constituent organization shall be elected by the membership, Board of Directors/Managers, Executive Board, or Executive Committee. **Section 15, Each local PTA shall include in its bylaws provisions corresponding to the provisions of such oft. he Bylaws of the National PTA as are identified therein by a double star. **Section 16, The adoption of an amendment to any provision of the Bylaws of the National PTA identified by a double star shall serve automatically and without the requirement of further action by the local PTA to amend correspondingly the bylaws of the local PTA. Notwithstanding the automatic character of the amending process, the local PTAs shall promptly incorporate such amendments in their respective bylaws. #Section 17. Each local PTA shall include in its bylaws provisions corresponding to the provisions of such of these bylaws as are identified by the state symbol #. #Section 18. The Virginia PTMPTSA Legislation Program shall be voted on by indMdual local units and recorded on official tally sheets. Local unit tally sheets shall be forwarded to District Dir~-'tors prior to the pre-convention Board of Managers meeting. #Section 19. Local units may address legislative items or issues if the position on the legislative item or issue does not conflict with that of the Vh'ginia PTA/PTSA Legislation Program. The local unit's name must be used and not that of the Virginia PTA/PTSA. #Section 20. Any dissolution of a local unit and termination of'its affairs shall take place in the following manner: The Executive Committee (or other body that, under its bylaws, manages the afl'airs of the local PTA) shall adopt a resolution recommending that the local PTA be dissolved and directing that the question of' such dissolution be submitted to a vote at a special meeting of members having voting rights. Written or printed notice stating the purpose of such meeting is to consider the advisability of dissolving the local PTA shall be given to each member entitled to vote at such meeting at least thirty (30) days prior to the date of such meeting. Such meeting shall be held only during the academic year of the school involved. b. Written notice o£ the adoption of such resolution accompanied by a copy of the 1/99 d£§:~O O0 90 un[' notice of the special meeting of members shall be given to the President of the V'u'ginia PTA/PTSA at least twenty (20) days before the date fixed for such special meeting of the members. The President of the Virginia PIA/PTSA, or his/her designated representative, shall be permitted to attend the meeting and shall be accorded the courtesy of being allowed to speak for at least fifteen (15) minutes if he so desires, prior to the vote on dissolution. Only those persons who were members in good standing of the local PTA on the date of adoption of the resolution and who continue to be members in good standing on the date ofthe special meeting shall be entitled to vote on dissolution. Approval of' dissolution of the local PTA shall require the a_f!5_rmative vote of at least two-thirds of the members present and entitled to vote at the special meeting, a quorum being present. #Section 21. One president shall preside over local PTA associations as prescribed in its bylaws. #Section 22, One treasurer shall be responsible for all PTA/PTSA funds and finances. #Section 23. The local PTA fiscal year shall begin and end as designated in the bylaws with the ending date the last day ora calendar month. #ARTICLE VI: AUDITING PROCEDURES Section 1. An auditing committee or a professional auditor shall be selected by the executive board prior to the end of the fiscal year. An auditing committee shall consist of no fewer than three members and no one with signature authority shall sit on the auditing committee. Section 2. Thc local unit treasurer shall submit the books to the auditing committee or the professional auditor at the end of'the fiscal year. The audit report shall be submitted in writing to the executive board prior to finalization of the proposed budget for the coming school year. Section 3. The executive board of a local PTA shall, upon resignation of' a treasurer during a term, select an auditing committee or a professional auditor within one week of the resignation. The audit shall be performed with fiscal year end auditing procedures and shall be completed within three weeks of the resignation. This audit shall not be performed in lieu of the year ,ad audit. Section 4. The newly elected treasurer shall not undertake any' duties or responsibilities of that office until the audit is presented to and accepted by the executive board. 1/99 6 6'd 9~80-0~£ t~08 sqq.~fl z'~"l/-~o~lo~ ueQ d£q:Io OO 90 un[' ARTICLE VII: MEMBERS~ AND DUES **Section I. Every individual who is a member of this PTA/PTSA is, by virtue of that fact, a member of the National PTA and of the Virginia PTA/PTSA by which this PTA/PTSA is chartered and is entitled to aH the benefits of such membership. **Section 2. Membership in this PTMPTSA shall be made available without regard to race, color, creed or national origin, under such rules and regulations, not i~. conflict with the provisions of the Bylaws of the National PTA, as may be prescribed in the bylaws of this PTA/PTSA, to any individual who subscribes to the Objects and basic policies of thc National PTA. **Section 3. This PTA/PTSA shall conduct an annual enrollment of members but may admit persons to membership at any time. #Section 4. Membership shall be offered to students in grades 9-12 in PTSAs. #Section S. Only members of this PTA/PTSA shall be eligible to vote in the business meetings of this PTMPTSA or to serve in any of its elective or appointive positions. **Section 6. Each member of this PTA/PTSA shah pay such annual dues to said organization as may be prescribed by the organization. The amount of such dues shall include the portion payable to the Virginia PTMPTSA (the "state portion") and the portion payable to the National PTA (the "national portion"). **Section 7. The amount of the state portion of each member's dues shall be determined by the Virginia PTA/PTSA. The national portion of each member's dues shall be one (1) dollar. #Section 8. The Virginia PTA/PTSA portion of ~ch member's dues shall be seventy-five (75) cents per annum. #Section9. Each member of this PTMPTSA shall pay annual dues of $ ~?o to the association. The amount of such annual dues shall include the portions payable io the local unit, the Virginia PTA/PTSA and the National PTA. **Section 10. The state and national portions of the dues paid by each member of this PTMPTSA shall be s~t aside by this PTMPTSA and remitted to the Virginia PTMPTSA through such channels and at such times as the state bylaws may provide. Each state PTA shall ply to thc National PTA the amount ofthe national portion of dues paid by all members of local PTAs in its area. #Section I1. All memberships received during the fiscal year ending June 30 shall expire the following October 31. 1/99 OI'd 9~80-0~£ izO8 sqq.~9 z~q/JaHoa~ ueo W£S:IO DO ~0 un[' #Section 12. A person may hold membership in one or more local PTA units upon payment of all-inclusive dues as required in each local unit bylaws. #Section 13. The state and national portions of ~he dues paid by each member of this PTA/PTSA shall be set aside by this PTA/PTSA and remitted to the treasurer of the Virginia PTMPTSA at the State PTA Office on or be/ore December 1; by March 1 of each year for those members received after December 1; and by Iune 30 for additional members received after March 1. A list ofmembers who joined the association during the reporting period shall be kept by this local unit and submitted to the V'u-ginia PTA/PTSA when requested. 1/99 ; 04 II'W 9~80-0~£ i~08 sqq.~9 z~/JaHoa9 ue[I di~S:IO O0 90 un[' EI 'd **Section 1. Each officer of this PTA shall be a member of this PTA. Section 2. Officers and their election: a. The officers of this organization shall consist of: 1. President 2. Two Vice-Presidents 3. Recording Secretary 4. Corresponding Secretary 5. Treasurer 6. Historian 7. Parliamentarian/Teacher Representative b. Officers shall be elected by ballot in the month of April. However, if there is but one nominee for office, election for that office shall be by voice vote. A majority of the votes cast shall constitute an election. c. Officers shall assume their official"duties on July 1 and shall serve for a term of one year or until their successors are elected. do A person shall not be eligible to serve more than two (2) consecutive terms in the same office. A person who has served in an office for more than one-half of a full term shall be deemed to have served a full term in such office. In the event that no person is willing to serve for an office after a direct petition of all members, the current officer may remain for another one (1) year term. Section 3. a. Nominating committee: There shall be a nominatin9 committee composed of five members, one of whom shall be elected by the executive board from its body, and four of whom shall be elected by this PTA at a general membership meeting at least two months prior to the election of officers. If there is but one nominee for each position, election to the nominating committee shall be by voice vote. The President shall appoint one of the members of the nominating committee to be its chair. The nominating committee shall nominate an eligible person for each office to be filled and report its nominees at the general membership meeting in April, at which time additional nominations may be made from the floor. Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such office. Section 4. Vacancies: A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the executive board. £1; 'd ~ ~9~ 9~80 0~£ ~08 ~ ~:e~ 000~-90-Nn£ In case a vacancy occurs in the office of president, the first vice- president shall assume the office of president. ARTICLE ~;II~: DUTIES OF OFFICERS Section 1. a. b. do The president shall: preside at all meetings of the association; perform such other duties as may be prescribed in these bylaws or assigned by the association; be a member ex officio of all committees except the nominating committee; coordinate the work of the officers and committees of the association in order that the Objects may be promoted. Section 2. a. b. The first vice-presidents shall: act as an aide .~o the president; shall perform the duties of the president in the absence or .inability of that officer to act; Section 3. a. b. Section 4. a. b. C. d. Section 5. a. b. serve as program chair. The second vice-president shall: act as an aide to the president; serve as ways and means chair. The recording secretary shall: record the minutes of all meetings of the association; have a current copy of the bylaws; maintain a membership lis ;~'-~ ~&C~QL~.~[ ~"~'%.~V~ ~'/~ perform other delegated duties as assigned. The corresponding secretary shall: conduct the correspondence of the association; edit and publish the association's newsletter. Section 6. a. b. C. The treasurer shall: have custody of all the funds of the association; keep a full and accurate account of receipts and expenditures; make disbursements as authorized by the president, executive board, or association in accordance with the budget adopted by the association; £I'~ 9~80-0E~ ~,OB sqq.s9 z~q/-~a~oa9 ueG ~izS:IO O0 90 un[' P~'8 ~ ~g6 g~80 0~£ P08 .~ 8~:~ 000~-90-NR£ d. have checks or vouchers signed by two persons, the treasurer and one other person; present a financial statement at every meeting of the association and at other times when requested by the executive board; f. make a full report at the annual meeting; g. have the accounts examined 3~' . officer by an auditor or an auditi~_~~%'t~e of not ~-~~i! fewer than three me~ , satisfied that t .... treasure;~s~;:~:~i:~a~l cigna st_a~to_ that__far~ =~ ~he end of_ the repor~ h. s~mit the books ~nually to be audited by an auditing committee selected by the executive board. The committee shall be selected at least two weeks before the meeting. Section 7. a. The historian shall: compile and keep a record of the activities and achievements of the association; Section 8. a. design and ready copy for the yearbook. The parliamentarian/teacher representative shall: advise the presiding officer on questions of parliamentary law and matters of procedure; serve as the liaison between the executive board and the teachers. Section 9. Ail officers shall perform the duties outlined in these bylaws and those assigned from time to time. Upon the expiration of the .,~,.' term of office or in case of resignation, each officer shall turn over ., -~'..',' . ' to the president, without delay, all records, books, and other materials , :.-.'"' ..,pertaining to the office, ......:~ _%... ~ ~ ARTICL EXECUTIVE BOARD '. ..:-- "-Section . The executive board shall consist of the officers of the ~,-'' ~'.<'"' association and the chairs of standing committees. The principal of the · i . ',",.:~chool or a representative appointed by the principal or elected by the · ,'.. :'-.'. faculty also may serve on the executive board. The chairs of the .,v' standing committees shall be elected by the officers of the association · ' ,"" ·.not more than thirty (30) days following the election of officers. ....,**Section 2. A PTA member shall not serve as a voting member of a " ., constituent organization's board at the local, council, district, "' ' .-%, region, state or national level while serving as a paid employee of, or '. ".'.: .... ~.' under contract to, that constituent organization. · ' ," Section 3. The duties of the executive board shall be: a. to transact necessary business in the intervals between association meeting and such other business as may be ' ; 07 ~I'd 9880-08£ t~08 sqq;~) z;-i/-~to~) ue(l dc;q:IO O0 SO un[' referred to it by the association; b. to create standing and special committees; c. to approve the plans of work of the standing committees; d. to present a report at the regular meetings of the association; e. to select a certified auditor or auditing committee to audit the treasurer's accounts; to prepare and submit to the association for adoption a budget for the year; g. tO approve routine bills within the limits of the budget. Section 4. Regular meetings of the executive board shall be held during the school year, the time to be fixed by the board at its first meeting of the year. A majority of the executive board members shall constitute a quorum. Special meetings of the executive board may be called by the president or by a majority of the members of the board, five (5) days' notice being given. ~ ARTICLE X: MEETINGS Section 1. Regular meetings of the association shall be held on TueSday of at least five months of the school year, unless otherwise provided by the association or by the executive board, ten (10) days' notice having been given. Section 2. Special meetings of the association may be called by the president or by a majority of the executive board, five (5) days' notice having been given. Section 3. The election meeting shall be held in April. Section 4. Ten percent (10%) of the members shall constitute a quorum for the transaction of business in any meeting of this association. section 5. Voting on routine matters may be by voice vote. At the discretion of the president, votes on the bylaws or amendments, adoption of a budget or adoption of a project may be by a show of membership cards with the minutes- the vote being counted and record~ ARTICLE'~I: COMMITTEES %Section 1. Only members of this association shall be eligible to serve in any elective or appointive positions. Section 2. The executive board may create such standing committees as it may deem necessary to promote the Objects and carry on the work of the association. The term of each chair shall be one year or until the selection of a successor. Section 3. The chair of each standing committee shall present a plan of work to the executive board for approval. No committee work shall be undertaken without the consent of the executive board. ~I''4 9EBO-OE£ t~OB sqq.tD z~-I/-'a~loa~) ueo "~c;c;:IO O0 90 un[' 9~'8 ~,~ ~gG 9~80 0~£ ~08 ~ 8~:~ 000~-90-N~£ Section 4. The power to form special committees and appoint their mmmbers rests with the executive board. Section 5. Committee chairs shall turn over plans of work to the president at the end of the ~served or when departing office. ARTICtE~ COUI~CIL MEMBERShiP Section 1. a, Selection of delegates The association'shall be represented in meetings of the Chesterfield County Council of Parent-Teacher Associations by the president or chair of the county council representative committee. All representatives to the council must be members of a local unit. b. Delegates shall be appointed by the executive committee. c. Delegates to the Chesterfield County Council of PTAs shall serve for a term of one year or until the selection of a successor. Section 2. This association shall pay annual dues to the Chesterfield County Council of PTAs as provided in the council bylaws. Section 3. Responsibilities of delegates a. Delegates shall report activities of the council to the local unit and shall present to the council such matters as may be referred to it by the local unit. b. Delegates shall vote on all issues as instructed on adoption of projects or on matters of policy, but shall use their own discretion on other matters except as provided by council bylaws, 9I'W 9E80-OE£ t, 08 sqq.~s z~q/Ja~aS ueo Wqq:Io O0 90 un[' #ARTiCLEXV: DISTRICT MEMBERSHW Section 1. PTA/PTSA. PTMPTSA. This PTA/PTSA shall be a member of the district designated by the Virginia This PTMPTSA is in the ~\f~_rr~gJ- District of the Virginia Section 2. The district shall aa as ~iaison between the Vh-girtia PTA/PTSA and local units, to coordinate policies and current programs o£1ocal units with those o£ the Virginia PTA/PTSA, and based on a majority vote received fi.om local units, shall cast votes for the Proposed Legislation Program. Section 3, Local units are entitled to be represented at the Annual District Meeting and the District Legislation Workshop by the president or alternate and three other voting delegates. If the membership is larger than one hundred (100), there shall be one additional delegate for each fifty (50) memberships or major fraction thereof. Section 4. PTA delegates for the di~a'ict shall report activities of the dis~ict to their associations and shall present to the district such matters as may be referred to it by their associations. Delegates shall vote on all issues as instructed by thor associations; but if not instructed, they shall use their own discretion. The fiscal year ofth/s PTA/FrSA shall begin on '~ ~ and~ndon ..~'~u~.~'~ · ** ARTICLE ~~: P~RLiAMENTARY AUTHORITY The rules contained in the current edition of Robert's Rules of Order 1Ve~,ly Revised shall govern the National PTA and its constituent organizations in all cases in which they are applicable and in which they are not in conflict with the Bylaws of the Virginia PTMPTSA, and the Bylaws of the National PTA, or the articles of incorporation. ARTICLE.~-~'. LOCAL UNIT BYLAWS REVISIONS AND AMENDMENTS #Section I. Bylaws shall be reviewed and amended with the following procedures: A committee may be appointed to submit a revised set of bylaws as a substitute/'or existing bylaws or to submit an amendment to current bylaws. b. Bylaws shall be revised or amended at a regular meeting of the association 1/99 15 LI'd 9~80-0~E '!,08 sqq.~D z~-l/JaHoa~ ue[I ol9S:IO O0 90 un[' provided notice and a copy of the proposed bylaws revision or amendments are provided to the membership at least thirty (30) days prior to the meeting at which the revision or the amendments are to be voted upon. A quorum shall be established at the meeting in which voting takes place. The revision or amendments are subject to approval by the Virginia PTA/PTSA Bylaws Committee. The proposed bylaws revision or amendments require a two-thirds vote of the members present and voting. Submission of' amendments and revised bylaws for approval bY the State PTA shall be in accordance with the bylaws or regulations of' the Vkginia PTA/PTSA. (Reference V'u'ginia PTA/PTSA Bylaws, Article VI, Section 25.) Each local PTA shall include in its bylaws provisions corresponding to the provisions of such of'the bylaws of'the Virginia PTA./PTSA as are identified by the state symbol #. The adoption of an amendment to any provision of the Bylaws of the V'trginia PTA/PTSA identifie~ by the number symbol (#) shall serve automatically and without requirement of further action by the locM PTA to amend correspondingly its bylaws. Notwithstanding the automatic character of the amending process, the local PTA shall promptly incorporate such amendments in its respective bylaws. **Section 2, The adoption of an amendment to any provision of the Bylaws of the National PTA identified by a double star (**) shall serve automatically and without the requirement of furth~ action by the loead PTA to amend correspondingly the bylaws of each local PTA. Notwithstanding the automatic character of the amending process, the local PTAs shall promptly incorporate such amendments in their respe~ive bylaws. #ARTICLE XIX: APPROVAL OF BYLAWS The bylaws of this organization shall be submitted to the State Office every five years for approval by the Virginia PTA/PTSA Bylaws Committee on behalf of the Board of Managers. **Required by the National PTA # Required by the Virginia PTA/PTSA 1/99 16 8I'd 9~BO-O~ t:,OB sqq.s~ z.s-l?-,o~ioo0 ue[I dBq:IO O0 BO un[' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: ~uly 26, 2000 Item Number: 8.c.12.c. Subject: Transfer of $2,000 from the Dale District Improvement Fund to the Police Department to Support Educational Initiatives for the County's Neighborhood Watch Program County Administrator's Comments: County Administrator: Board Action Requested: Transfer $2,000 from the Dale District Improvement Fund to the Police Department to support educational initiatives for the County's Neighborhood Watch Program. Summary of Information' The Chesterfield County Neighborhood Watch program coordinates 294 individual neighborhood watch organizations throughout the County. The program needs an additional $2,000 to support educational initiatives such as National Night Out and refrigerator magnets displaying emergency and informational phone numbers. Mr. Miller has requested that $2,000 be transferred from the Dale District Improvement Fund to the Police Department. The money will be used to defray some of the cost incurred by the Department to produce, update and distribute neighborhood watch materials. The unaudited balance in the Dale District Improvement Fund is $70,004; use of $2,000 will leave a balance of $68,004. Preparer: ,_,~%CC& C J~ ~- ~ R~becca T. Dickson Attachments: Title: Director, Budget and Management 0423:49900.1 Yes ~-] No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this .funding request? Chesterfield County Neighborhood Watch If an organization is the applicant, what is the nature and purpose of the organization?' (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Start and support Neighborhood Watch programs in the County. Neighborhood Watch programs support the Police by calling in suspicious activities and the ~olice supprt them with educational material~ and programs on preventing crime. What is the amount of funding you are seeking? $1,ooo.0o Describe in detail the funding request and how the money, if approved, will be spent. :Per a rec~es t"~'-~ .c..~'Y~ ~'r-q~ ' _ to Supervisor Miller the funds if appmoved will be used to further support educational iniatives sudh as National Niqht Out, Emergency and informational phone number magnets for citizens refrigerators. Is any County Department involved in the project, event or program for which you are seeking funds? Chesterfield Police Department If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Police Department Budget 0407:23380.1 If apPlicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes ×xx No Yes ×7c( No Page 2 xx~ What is the address of the applicant making this funding request? 100011ronbrid~e Road What is the telephone number, fax number, e-mail address of the applicant? Office ~ 768-7871 Fax ~ 717-6412 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization~,,, _ /;//") Si~n~i'ture ' ' .... - Title (if signing on behalf of an organization) Officer Gerald L. Netherland U-551 Printed Name 0407:23380. l ;314 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: July, ~.6, ~.000 Item Number: s.c.13. Subject: Initiate a Conditional Use Planned Development Application on 131 Acres in an A District (as identified on Attachment 1) to Permit Bulk Exceptions and an Exception to the Subdivision Ordinance and Initiate Amendments to the County Subdivision Ordinance County Administrator's Comments: County Administrator: Board Action Requested: Initiate a Conditional Use Planned Development application on 131 acres in an Agricultural (A) District to legalize existing residential uses and parcels that do not currently comply with the zoning ordinance and an amendment to the Subdivision Ordinance to allow the Board to waive subdivision requirements as a condition of a CUPD under certain limited conditions. Summary of Information: A tract of approximately 131 acres of Agricultural (A) property, located off of Moseley Road, was originally owned by Carter M. Dettor. Through a series of transactions beginning in the 1970s, Mr. Dettor appears to have made legal splits of parcels within his original tract. Once lots were legally split, it appears that building permits were applied for and received from the County. However, after receiving a building permit for a parcel, Mr. Dettor would then illegally reconfigure the parcel, or cause additional illegal splits of the parcel~ The parcels are now illegal because the parcels no longer meet the bulk requirements for residential use in an agricultural district, and because the parcels were not split in accordance with the subdivision ordinance. MK. Dettor subsequently sold each parcel often after '~ ': ! ,/7 '~ ' Preparer: '~-.J~Z2,.'~. ~./~-~,L;~O.-,,~ Title: Director of Planning Thoma~3acobson ~ 2014(23):49441.1 (49442.1) Attach ments: Yes [---] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 a home had been built on it, to an innocent third party. As a result of Mr. Dettor's actions, the original tract now consists of twelve (12) parcels, only three (3) of which are legal. A total of six (6) homes have been built on the parcels. Five of these homes are on illegal parcels. The attached chart provides details about each of the parcels. (Attachment]) Mr. Dettor no longer owns property in the County, and the subsequent purchasers of the parcels have been left with no legal way to build on their parcels, or to expand, replace or rebuild their existing homes. The County recently became aware of Mr. Dettor's actions when one of the new parcel owners applied for a building permit to build a garage and was denied because the parcel is illegal. The County cannot legally issue additional building permits for any of the other illegal parcels. The purchasers of these parcels, particularly the purchasers of parcels with houses previously built on them, acted in good faith to buy parcels which were illegally created by Mr. Dettor. Staff is proposing that the Board initiate a CUPD on each parcel. Property owners holding title to multiple parcels may be required to combine their parcels prior to the CUPD action to ensure that each parcel has road frontage. Additionally, each property owner will be required to submit a survey plat of their parcel prior to the CUPD action. The CUPD process allows the Board to grant exceptions to bulk and setback requirements. In the case of the affected parcels, the CUPD would create exemptions to the normal road frontage, setback, and other bulk requirements. Additionally, staff recommends that the Board request the Planning Commission to consider the attached amendment to the Subdivision Ordinance to permit the Board to exempt parcels created in violation of the Subdivision Ordinance under similar circumstance from the subdivision requirements through a condition in a CUPD. (Attachment 2) If the CUPD and ordinance amendment are approved, each parcel owner would need to file a corrected plat of their parcel with the Circuit Court Clerk's Office. Building permits could then be issued for the affected parcels. Staff is working with the Clerk of the Circuit Court to ensure that all divisions of property presented for recordation in the future have been reviewed by the Planning Department to ensure that the division is legal, thereby preventing similar situations in the future. Attachment 2 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 17-12 RELATING TO AMENDED THE SUBDIVISION ORDINANCE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section ! 7-12 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Section 17-12. ~ In addition to the penalties provided for the violation of the provisions of this chapter, in case of any violation or attempted violation of the provisions of this chapter, the county administrator or agent may institute any appropriate action or proceedings, by injunction or otherwise, to prevent such violation or attempted violation and to restrain, correct or abate such violation or attempted violation, or to prevent any act which constitutes a violation. The Board may exempt a parcel from the subdivision ordinance as a condition of a CUPD when requested in writing by a bona fide purchaser of such parcel without notice that the parcel was created in violation of the provisions of this chapter where the following additional circumstances exist' 2_. 3__: 4~ The parcel is zoned Agricultural (A); and .The parcel is located in an area that is designated for rural conservation on the Comprehensive Plan; and A building permit was issued for the parcel at a time when the parcel wa.,:. legally configured; and The parcel was created by a person seeking to circumvent the subdivision ordinance thereby misleading innocent purchasers. (2) That this ordinance shall become effective immediately upon adoption. 2005:49442.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 ,Meeting Date: July 26, 2000 Item Number: 8.C.14. ,Subject: Appropriation of State Revenue and Creation of Three Positions in Community Corrections Services County Administrator's Comments: County Administrator: Board Action Requested: Appropriate $128,191 in State Revenue and Create Two Casemanager Positions; and One Senior Casemanager Position. Summary of Information: Staff has been advised that the FY2001 Community Corrections Services Grant approved by the Department of Criminal Justice Services includes an additional $128,191. This additional revenue would provide funding for two casemanager positions, one senior casemanager position and increased operating costs. One of the casemanager positions was created in the FY2001 budget. The two casemanager positions will provide supervision, substance abuse assessment, and court support services for substance abuse cases in both Pretrial and Community Corrections. The senior casemanager will provide staff supervision and carry a reduced caseload. A portion of the funds will also be used to cover increased office lease costs. Funding included in the FY2001 budget for temporary services will be reallocated and combined with the $128,191 to cover the cost of these positions. In the FY2001 budget, a casemanager position was inadvertently omitted. Creation of three positions will correct this omission. Bradford S. Hammer Title: Deputy County Administrator Attachments: ~--~ Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Jul_v 26. 2000 Number Budqet and Mana.qement Comments: If approved, this item will appropriate an additional $128,191 in State revenue in Community Corrections and create three positions. The additional revenue will cover the cost of three casemanagers as well as increased office lease costs. One of the casemanager positions funded with the additional State monies, was created in the FY2001 budget; however, a different casemanager position was inadvertently omitted from the FY2001 budget. Creation of three positions will correct this omission. Preparer: R~becca T, Dick's'on Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: July 26, 2000 Item Number: 8.C.15. Subject: Change to Streetlight Policy County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a change to the existing Streetlight Policy as it pertains to existing developments. Summary of Information: Streetlight installation costs have increased from an average of $682 each in fiscal year 1993 to $2,144 each for the fiscal year 2000. The average cost per light for the period FY 1993 through FY 2000 was $1,411. This progressive increase in costs has resulted from the trend towards installations occurring in subdivisions with underground service which require the service wiring to be buried and often results in the necessity for Virginia Power to bore under roads; driveways; and, to avoid unnecessary damage to established, landscaped yards, across lots. This change to the streetlight policy is to control the overall effect of these increasing cost on Community Enhancement appropriations and provide Board members with greater flexibility in approval of installation requests. Recommendation: Staff recommends Board approval of the revised Streetlight Policy. District: County-wide. Preparer: Richard M. I~lfish " Attachments: Yes ~ No Title: Director, Environmental Engineering CHESTERFIELD COUNTY STREETLIGHT POLICY EXISTING SUBDIVISIONS I. Criteria for Streetlight Approval A. Streetlights should be limited to main entrances to subdivisions and/or internal connector streets with a vehicle per day (VPD) count of 400 or more on the minor street or a combined VPD of 600 at the intersection. This would be based upon the most recent VDOT traffic counts. B. Streetlights should be limited to "tee" (T) or "cross" (+) intersections and should be installed on[, on State or County rights-of-way or easements (i.e., streets that are in the state road system) and on the street side of the pole. C. A petition must be signed by 75% of the residents within 200 feet of the proposed light and is to include a majority of the homeowners living at the proposed locations. II. Funding (Existing Development) A. The County will pay for the installation of an approved streetlight providing installation money is available. The County will also pay for the monthly electric charges. B. The County will take over payments for existing lights if the streetlight criteria are met. C. If the light meets the streetlight criteria, but there are no funds available for installation in the current fiscal year, then the light will be placed on a schedule for fundavailability. If the applicants desire, they may pay the installation charges associated with the light and the County will take over the monthly electric charge. This money must be paid prior to authorization of the light installation and is non-refundable. D. Unless directed to the contrary_ by a member of the Board of Supervisors, only those. individual streetlight projects with a Vireinia Power reported estimated cost of $2,700 or les,,; will be presented to the Board forn~l~-a~.. ~ o III. Lamp Characteristics A. Luminaire Style - Enclosed Unit will be used at all locations. B. Light Source - All light sources shall be high pressure sodium vapor (HPSV). C. Lumen ratings - 1. 8000 lumen - Used for secondary intersections 2. 14000 lumen or greater - used for primary intersections 3. Other - Used on primary roads and/or special cases when recommended byVirginia Power D. Type of Pole - Concrete, salt treated wood, or metal poles may be used in existing developments CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: JuLy 26, 2000 Item Number: 8.C. 16. Subject: Street Name Change County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve renaming Spelman Road to Asia Way. Summary of Information: A petition requesting a street name change was received from the two homeowners who reside on Spelman Road in Estridge Subdivision. The homeowners request that the street name be changed from Spelman Road to Asia Way. Richmond Regional Planning District Commission and the GIS Section of the Department of Environmental Engineering have approved this road name. Staff Recommendations: Staff recommends that the Board of Supervisors approve renaming Spelman Road to Asia Way. District: Dale Preparer: ,~~/,/~ c~"/~/J Title: -' Rich~'~ M. McEIfish Director of Environmental Engineering Attachments: Yes ~ No 3cale: ~rcei Map of Citesteriieid County Ch~gt~ffi~ld Country ~u.m~ ~o ~galr~o~ m~p ~ ~t~ b~ u~ adfor h~ Coor~ s~m~ EAD 1983. ~e ~AVD29. 100 0 100200 Feet Printed b ~r: ~fineerb E l~,t~.: Thu ~.~*! ~5 09:23: 3~ 200~ rJop~ri[rht 2000. ChesterField (~u CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Subject: State Road Acceptance Item Number: 8.C.17. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: CLOVER HILL: MATOACA: MIDLOTHIAN: Waterviews at the Reservoir Lonas Parkway (Access for Cameron Valley Apartments) Woodland Pond, Section 10 Bon Air Vista and a portion of Bon Air Hills Preparer: Richard J~. McEIfish Title: Director of Environmental Engineering Attachments: Yes ~ No TO: Board of Supervisors FROM: Depatmmt of Environmental Engineering SUBJECT: State Road Acceptance - LONAS PY DISTRICT: MATOACA MEETING DATE: 26 July 2000 ROADS FOR CONSIDERATION: LONAS PY Vicinity Map: LONAS PY TO: Board of Supervisors FROM: Depammnt of Environtnental Engineering SUBJEUr: State Road Acceptance - WOODLAND POND, SEC. 10 DISTRICT: MATOACA MF~CTIING DATE: 26 July 2000 ROADS FOR CONSIDERATION: OWL TRACE DR TIMBER POINT DR Vicinity Map: WOODLAND POND, SEC. 10 ~odueed by Ctr~tedield County GIS TO: Board of Supervisors FROM~ Deparlrrmt of Environmental Engineering SUBJECT: State Road Acceptance - BON AIR VISTA DISTRICT: MID~ MF, CTI'ING DATE: 26 July 2000 ROADS FOR CONSIDERATION: Vicinity Map: BON AIR VISTA ~odueed by Ches-t~ eld C'n~ n~lv GI~ TO: Board of Supervisors FROM: Depammnt of Environmental Engineering SUBJECT: State Road Acceptance - WATERVIEWS AT THE RESERVOIR DISTRICT: CLDVER HILL MEETING DATE: 26 July 2000 ROADS FOR CONSIDERATION: SAILVIEW CT SAILVIEW DR Vicinity Map: WATERVIEWS AT THE RESERVOIR ~by Cl~l~dield County GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.C.18.a. Su~ect: Designation of Right of Way for the new Matoaca High School County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors designate right of way for the new Matoaca High School, and authorize the County administrator to execute the necessary Declaration. Summary of Information: As a condition of the site plan approval for the new Matoaca High School, the Transportation Department is requiring the designation of 9.283 acres of County property as public right of way for future road improvements. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH DESIGNATION OF RIGHT OF WAY FOR THE NEW MATOACA HIGH SCHOOL RIGHT OF WAY / / =~n~..~==ae * ,=l~,'~.em,'t~=~: ,I, I &~di"~.~)l~ ~,r~141'r~c:.l~ * FN~IRONti~'NTAL SCiEN11STS * GEOGRAPHIC INFORUA'[ION SYSTEMS CONSULTANT~ * CONSTRUC'flON MANAGERS ~AD 88 =xtmun'*~ * =~=~-,~ , I A~lnt-~A~' AI~,'"~ITIrtT~ * t~l'~Lql',hlUiqdT,U .r.Z',lFId~rR * I~APHIC INF'~RUATIOH SYS~S COHS~J~TM4TS ~' CONSTRUCTIOH UANA~RS ~' ! -$0, o1' JOYCE B. BUSCH $.~5'~2'~4~'w D.B. '1328 PG. 467 TAX iD NO.: 782625902500000 8010 WOODPECKER ROAD SA~fUEL ALFRED MADDEN dc EMILY MCDONALD MADDEN D,B. 866 PG. 230 TAX ID NO.: 782624777~/00000 59J0 WOODPECKER ROAD D~VID L, GILL BERNARDIE F, DABNEY dc dc JUDy LUNDIE' GILL J MARGARET G. DABNE'F D.8. &qBO I~ . A, ......... D.B. 9.55 PG. 498 TAX tO NO 7,8 ~. ~'2 '7--~.~o~,' ~ TAX ID NO.: 7B2624.B78800000 '" ~z~z~'~9~_~ooooo ~ / ~. .~ 5920 WOODPEOK~ RO.~ / .40 NAD 83 o 117828~7.79 ~' ~ COUNt' OF C. ESTERF~,O ~ ~. ~ ~ TAX ID NO.: 783626476700000 ,Y~- ~ozo WOODPECKER ROAO /.'6'~N~24:505.$2 NAD 85 J/~.IES B~N~iN STEP6 TAX fO ':~252"I~91a00000 '~ ~ ~__,.~0.,~1. WILLIAM r. mOHIE ~ S~2'J4'~ ~IE H. RICHIE D.B. 1242 ~. 182 TAX ID NO.: 783624025J~00 5910 WOODPECKER R~ "~2G247I~ T~ ID NO.: 7836241537~00 5830 WOODPECKER I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.C.18.b. Subject: Designation of Right of Way for Improvements to Drewry's Bluff Road County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors designate right of way for improvements to Drewry's Bluff Road (State Route 1602), and authorize the County Administrator to execute the necessary Declaration. Summary of Information: As a condition of site plan approval for the Bensley Park Community Center Addition, the Transportation Department is requiring the designation of a 10' strip of land along Drewry's Bluff Road as public right of way for road improvements. Approval is recommended. District: Bermuda Preparer:~,-~ ~,,. C~L~,~,.~ John W. Harmon Title:Right of Way Manager Attachments: VICINITY SKETCH DESIGNATION OF RIGHT OF WAY FOR IMPROVEMENTS TO DREWRY'S BLUFF ROAD ? ? ? i 0 0 OWNER: ROWLETT, LAWERENCE TAX I.D.: 78g-680-4554 ZONED: R-7 FILE TO: RIGHT OF WAY OFFICE CHESTERFIELD COUNTY, VIRGINIA PIN No.: Easement No: 78868092800000 2000-0339 THIS DECLARATION, dated JULY 27, 2000, by the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "COUNTY". WHEREAS, COUNTY is the owner of certain real property located in BERMUDA District, Chesterfield County, Virginia; and, WHEREAS, COUNTY has caused to be constructed on a portion of said real property road improvements to be accepted into the secondary maintenance system of the Virginia Department of Transportation; and, WHEREAS, prior to the acceptance of the road improvements into the maintenance system, the Virginia Department of Transportation requires a resolution of the Board of Supervisors guaranteeing right of way for such maintenance; and, WHEREAS, COUNTY desires to designate a portion of its real property as right of way for the maintenance of said road improvements along Drewry's Bluff Road (State Route 1602). NOW THEREFORE, COUNTY does hereby designate a portion of its land shown on a plat by HANKINS & ANDERSON, dated JUNE 30, 2000, a copy of which is attached to this declaration, as right of way for the maintenance of Drewry's Bluff Road. Upon abandonment ofDrewry' s BluffRoad or any portion thereof, such designation of right of way for the portion of the road abandoned shall cease and be of no force and affect. IN WITNESS WHEREOF, COUNTY has authorized this declaration as evidenced by the signature of the County Administrator, authorized to so act by resolution of the Board of Supervisors on JULY 26, 2000. ;240 I:\C5A\WP\DECLARE\2000-0339\RM\JD COUNTY OF CHESTERFIELD, VIRGINIA a political subdivision of the Commonwealth of Virginia BY: LANE B. RAMSEY COUNTY ADMINISTRATOR APPROVED AS TO FORM: ASSISTANT COUNTY ATTORNEY State of Virginia, County of Chesterfield, to-wit: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid LANE B. RAMSEY, COUNTY ADMINISTRATOR, whose name is signed to the foregoing writing dated JULY 27, 2000, and acknowledged the same before me. Given under my hand 2O My commission expires: NOTARY PUBLIC I:\C5A\WP\DECLARE\2000-0339\RM\JD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.C.19.a. Subject: Acceptance of a Parcel of Land along the South Line of Hull Street Road and the West Line of Spring Run Road from Sydney Venture VI, Ltd. County Administrator's Comments: County Administrator: Board Action Requested' Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.884 acres from Sydney Venture VI, Ltd., and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.884 acres along the south line of Hull Street Road (US Route 360) and west line of Spring Run Road (State Route 702). This dedication is required for the development of Hannaford. Approval is recommended. District: Matoaca P reparer:~.'~ -~J' John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH LINE OF HULL STREET ROAD. ~'~D THE WEST LINE OF SPRING RUN ROAD FROM SYDNEY VENTURE VI, LTD. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: July 26, 2000 Item Number: 8.c.19.b. Subject: Acceptance of a Parcel of Land along the West Right of Way Line of Grove Road from Louis T. Smith and Jane M. Smith County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.021 acres along the west right of way line of Grove Road (State Route 868) from Louis T. Smith (a/k/a Lewis T. Smith) and Jane M. Smith; and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF GROVE ROAD FROM LOUIS T. SMITH AND JANE M. SMITH ~C~6s~roads N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.C.19.c. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of Turner Road from Motunrade Grace Ilori County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.03 acres along the east right of way line of Turner Road (State Route 650) from Motunrade Grace Ilori, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Preparer: V John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF TURNER ROAD FROM MOTUNRADE GRACE ILORI PARK NAD 8~ Katherine Ritter Slojarik Pin// 763- 705- ~590 (D.B. 746 Pg.288,) ~213 Turner Roa~ ,7 706 76`7 15 11, ?65,215. 11 Chippenham Square Acquistion Pin il~ 763-706-£532 (D.B. 3528 P. 786) ~7415 Midlothian turnpike Johnson Properties I Pin ~ 762-706-7708 (D.B. ~ 59o ~1,71 Turner Rood Wood Properties, L.P., L.L.P. PieD ~ 762-706-66.08 .B.`7210 Pg.272) ~/125 Turner Road Kenneth J. & Otelia J. Jones Pin ~ 762-705-8571 (DOB.2999 Pg. 86) I~219 Turner Rood Rev: June 21, 2000 DATE:Mo~ 30,,2000 SCALE:I =100 JOB N0:C0020861 0.0,7 acre-strip to be Dedicated O. 1`7~: mi. to u~ Midlothian ~ ~ ~ ~ ~_~ I I (us. . Ro,~ ~0) ~- ~.0~. .~~ ~ ........ ~ -~b'-' 'al, Plot Showing 0.0~ Acre of Land to be Eedlcoted to the County of Cheste~/e/d Clover Hill District Cheste~ield County, ~rginio PLANNERS ,ARCHITECTS. ENGIN~ SURVEYORS 1208 Cerlx~ate C~mle · Roanoke, Virginia 24018 * Phee~ (540) 772-9580 · Fax (540) 772--8050 R;NG TOMOI~EOW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.C.19.d. Subject: Acceptance of a Parcel of Land along the West Right of Way Line of Bermuda Orchard Lane from Southbend, LLC County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.607 acres along the west right of way line of Bermuda Orchard Lane from Southbend, LLC, and authorize the County Administrator to execute the necessary deed. Summary of Information' It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: q~~ --~. ~~..,.,..,.~ John W. Harmon Title:Right of Way Manaqer Attachments: Yes No RECREATION AREA 100 0 SCALE 1" = 100 1oo 200 FEET _/ o.6o~ ,~ COUNTY OF / / PLAT SHOWING A 0.607 ACRE PARCEL DEDICATION ALONG THE WEST LINE OF BERMUDA ORCHARD LANE BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA NUAtBET~ DELM ANGLE CHORD J~cARING TANGENT RADIUS I..ENGTHCHORD Cl 02'~'03" $39'fS'53'W ~9.~ 2224.28 99.67 99.6? C2 0'f'52'38" N3rO5'$2"E 68.51 4169.2'9 ~36.61 _..C$ 20'36'25" N25'50'59"E If4.62 $30.49 226.77 225,55 C4 28'40'52" NOf'I2'Ig"E 150.83 590.00 295,$4 292.2~ C5 01'56'56" Nf2'og'39"YY 85,05 5000.00 ~70,07 170.07 Dote: APRIL 5, 2000 Scole: 1" = I00' J,N. 9408--20 Scale: P~.cel Map of Chesterfield Cot, aW Chesterfidd County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The to. graphic information is based on 1989 photogrammetry and NAVD29. 100 0 100 200 Feet N ROTHSCHILD DR Printed by: fight of way Date: Tue Jul 18 14:34:00 2000 Copyright 2000. Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: July 26, 2000 Item Number: 8.C.19.e. Subject: Acceptance of a Parcel of Land at Point of Rocks Park and Designation of Right of Way for Improvements to Enon Church Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 4.3 ± acres at Point of Rocks Park, designated right of way for improvements to Enon Church Road, and authorize the County Administrator to execute the deed and declaration. Summary of Information: Staff requests that the Board accept the conveyance of 4.3 acres, more or less at Point of Rocks Park and designate right of way for improvements to Enon Church Road as shown on the attached plat. The improvements to Enon Church Road are required for the development of Montclair at Southbend, Section 1. Approval is recommended. District: Bermuda John W. Harmon Title:Riqht of Way Manager Attachments: Yes No ~'O~Hl~Oddl~ /VO/V~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.C.20.a. Subject: Request Permission to Construct a Concrete Weir Within a Sixteen Foot Sewer Easement County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Richmond Metropolitan Habitat for Humanity, Inc., permission to construct a concrete weir within a t6' sewer easement across property at 2500 Merriewood Road; subject to the execution of a license agreement. Summary of Information: Richmond Metropolitan Habitat for Humanity, Inc. has requested permission to construct a concrete weir within a 16' sewer easement across property at 2500 Merriewood Road. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: ~ -z_l, John W. Harmon TJtle:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH REQUEST PER.MISSION TO CONSTRUCT A CONCRETE WEIR WITHIN A SIXTEEN FOOT SEWER EASEMENT ' Park m o Xz 13_ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.C.20.b. Subject: Request Permission to Construct a Fence Within a Thirty-Five Foot Drainage Easement and an Eight Foot Easement Across Lot 37, Block E, Powderham, Section D County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that ,the Board of Supervisors grant Thomas R. Bader, Jr. and Jeanne M. Bader, permission to construct a fence within a 35' drainage easement and an 8' easement across Lot 37, Block E, Powderham, Section D; subject to the execution of a license agreement. Summary of Information: Thomas R. Bader, Jr. and Jeanne M. Bader have requested permission to construct a fence within a 35' drainage easement and an 8' easement across Lot 37, Block E, Powderham, Section D. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: Joh~ W. Harmon TJtle:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A FENCE WITHIN A THIRTY-FIVE FOOT DRAINAGE EASEMENT AND AN EIGHT FOOT EASEMENT ACROSS LOT 37, BLOCK E, POWDERHAM, SECTION D T RUNNIN ClI1 Thomas R. Bader, Jr. & Jeanne M. Bader 13630 Glendower Road Pin. # 729-720-8634-00000 DB. 2289 PG. 496 XX Area to be Vacated [ . I RI~BEiIT K. THllM~.~ Alln AS~q0[IIATE~I ~A~ ~ ¢i~1~!'11:1~ L~NO ~RVE'YOR R~i'IMOND. VIRGINIA FILE: (L~K HO: zc~, - ~ , .a-//. ~ ~,, ..... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.C.20.c. Subject: Request Permission for Concrete Culverts to Encroach Within a Sixteen Foot Drainage Easement Across Lot 1, Block C, Walthall Mill, Section 1 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant George E. Henley, Sr. and Barbara D. Henley permission for concrete culverts to encroach within a 16' drainage easement across Lot 1, Block C, Walthall Mill, Section 1; subject to the execution of a license agreement. Summary of Information: George E. Henley, Sr. and Barbara D. Henley have requested permission for concrete culverts to encroach within a 16' drainage easement across Lot 1, Block C, Walthall Mill, Section 1. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST PERMISSION FOR CONCRETE CULVERTS TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 1, BLOCK C, WALTHALL MILL, SECTION 1 Mount Minnis .~..~.Memor al Pork HUNDREO 3 1871 811 1 251o 810 6 2934 718 17 4716 George E. Henley, Sr. & Barbara D. Henley 14812 Amy Court Pin # 810-643-5868 DB. 3069 PG. 801 4 14818 2 5689 713 16 6219 Area to be iLicensed 15 7621 7O8 piNE 23 7897 14801 14 8923 704 140 22 9299 705 13 0226 14712 ~00 171.65 8482 2O 14~6 26 8855 14819 25 8568 14813 6 8616 14901 ' ~") 7~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 8.C. 21. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install power lines to provide lighting to the athletic fields at Meadowbrook High School, located on Cogbill Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install power lines to provide lighting to the athletic fields at Meadowbrook High School, located on Cogbill Road. District: Dale Preparer: John W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY Iron§ate Villa~ New "" i 1 GATEBRIDGE PL " ~ 2 GATEBRIDGE CT C.alvary Church the CiblA i, i :adowbroo~ Plaza lq County of Chesterfield 4901 Cogbill Road Pin. # 778-683-5373-00000 // -* 5'8 ' Location of Boundary Lines of Right of Way virginia Electric and Power C_omp~y ....... District di~trict-;Township- Borough C6'unty-,C~ Office Pi~t Numt~er Plat to Accompany Right-of-Way Agreement COR 16 State Eslimate Number Grid Number ' ), ' ~- ..iz-~ ~O h~'OO,~u, ,, . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: Subject: Jul}/26, 2000 Item Number: School Capital Improvement Plan Allocation for FY2001 8.C.22. County Administrator's Comments: County Administrator: Board A~ion Requested: The School Board requests the Board of Supervisors transfer $5,950,000 from the Reserve for School Capital Improvements to the School CIP fund for technology and major maintenance as per attached resolution. Summary of Information: The School Capital Improvement Plan includes $31,310,000 from the CIP Reserve for fiscal years 1997 through 2002 for major maintenance and technology equipment and infrastructure. The proposed priority list of major maintenance projects was previously presented to the School Board and Board of Supervisors. Technology infrastructure and equipment are being placed in all school buildings during this six-year period. The use of these funds must be requested by the School Board and approved by the Board of Supervisors. The FY2001 County budget has been approved by the Board of Supervisors and contains $5,950,000 of School CIP Reserve funds. The approval of this transfer by the Board of Supervisors will permit the technology and major maintenance projects to be accomplished during the summer months when~ontractor~ can have optimal access to the schools, thereby mi~m~/¢gJe i~ac~/on· the academic process. Preparer: ~.~/~& /~~"/~' Title: Superintendent ¥' .Lv' -- F Wdham ~. Bosher, Jr. Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: July 26. 2000 Number Budget and Management Comments: The FY2001 Adopted Budget includes $5,950,500 in the School's Reserve For Capital Improvement Projects in the general fund. For the past and current fiscal years (FY2000 and FY2001), the entire CIP Reserve has been transferred from the general fund to Schools at the beginning of the fiscal year. This approach was appropriate because the Reserve was being utilized entirely for technology and maintenance projects. Beginning in FY2002, however, staff recommends that Reserve funds be allocated to Schools on a case by case basis during the year. School staff has indicated their concurrence with this approach. Preparer: ~,ebecca T."~ickson Title: Director, Budget & Manaqement PRESENT: VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, July 11, 2000, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex Dianne E. Pettitt, Chairman Marshall W. Trmnmell, Jr., Vice-Chairman Elizabeth B. Davis Lloyd A. Leuhart James R. Schmeder, D.D.S. RESOLUTION WHEREAS funds for the Reserve for School Capital Improvements have been programmed for technology and major maintenance; and, WHEREAS those funds have been identified in the approved FY2001 Counly Annual Financial Plan; and, WHEREAS the best time to accomplish these projects in the schools is dnring the sulnmer break: and, WHEREAS the procuretnent process requires that the funds be available before contracts can be awarded; NOW THEREFORE BE IT RESOLVED, that on motion of Mr. Trammell, seconded by Mr. Lenhart, the School Board does hereby request that the Board of Supervisors transfer $5,950,000 of appropriation from the Reserve for School Capital hnprovements to the School Capital Improvement fund in order to fund planned School CIP technology and major maintenance expenditnres. ~ '~ ~ /~endent William C. Bosher, Jr., Supe CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Mccting Date: July 26, 2000 Item Number: 8.C.23. Subject: Recommendations for Implementation of the Swift Creek Watershed Master Plan and Countywide Maintenance Program and Set Public Hearing County Administrator's Comments: County Administrator: ~ Board Action Requested: Approve recommendations regarding the Swift Creek Watershed Master Plan and Countywide Maintenance Program as outlined below and set a public hearing for October 25, 2000 to consider adoption of the Plan. Summary of Information: The Swift Creek Watershed Master Plan and Countywide Maintenance Program were discussed at a Board of Supervisor's work session on June 28, 2000. After the work session there seemed to be consensus regarding the Plan's recommendations for the siting, construction and permitting of BMPs including the recommendation to have new development fund the construction of the BMPs through a pro-rata fee program. Outstanding issues after the work session included how to fund the maintenance of the regional BMPs as well as whether or not to establish a county-wide stormwater utility to maintain BMPs throughout the county. Staff was requested to further evaluate these issues and recommend a course of action to the Board. Staff recommends: (1) A public hearing be scheduled for October 25, 2000 to consider the adoption of the Swift Creek Watershed Master Plan as proposed by staff including the recommendation to require new development to fund the Preparer: /~'~~~ ~ Title: Director, Environmental Engineering Richard M. M~Elfish Attachments: -] Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 26, 2000 Item Number: construction of the BMPs through a pro-rata fee program. Staff would conduct informational meetings with landowners prior to a public hearing; (2) The county ROt implement a county-wide stormwater utility, but rather ~nstit~te_ ~ count~zz~'i d'~i-BM~ mai~n~ ~°gr~ f~r all single-family r~idential, townhouse, and cend6~ini~-~ BHPs. ~ ~ for the additional crews and equipment for the maintenance of up to 350 BMPs will be phased-in over three years beginning in FY2002 Staff will work to reIlne cost~ w~ich'are estimated at $500,000 for maintaining 350 BMPs. $16!.,000 per year for three years would be added to Environmental Engineerin~' s operating budget to perform this maintenance. _Co_mm~rcial establishments would maintain their BHPs under the current maintenance program; (3) Beginning with the FY02-06 Capital Improvement Program, an annual increase ot~00 ~ver fo ,~~located for Environmental Engineering to all~w, for~eam res~ora~_on~projects throughout the county. This will ~ncrease the allocation to drainage construction projects from ~200~0D0 t~ S~00,000__per year; (4) Staff will also explore grant and other funding opportunities for educational programs and the other various programs recommended by the consultant. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: July 26, 2000 Item Number: Subject: Citizen Request to Address The Board Under "Hearings o~ Citizens on Unscheduled Matters" County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. David Packett has requested the opportunity to speak concerning "... much needed zoning reform." (See attached fax) Mr. Packett lives near the intersection of Robious Road and Old Bon Air Road. The Planning Commission recently approved a site plan for a CVS store at that intersection. Kirk Turner has spoken to Mr. Packett regarding his concerns. Preparer: Steven L. Micas Attachments: Yes ~ No Title: County Attorney 0822:49896.1 "'" Un,staff ~Good Compenie$ Call Us For The I~tgl~t People 400-B Southpark Boulevard Colonial Heights, Virginia 23834 (804) 526-5652 (804) 526-6392 fax A Fax Message From the desk of: David Packett Sales Manager Date: -7 / '"7//¢0 '/ ! To:~~,~=~~~ Comments:~ ~¢.~~ 7/,~(~ . ' / ,.~ /,~' .TUL-O?-2800 ~. 2: 03. 5266ZB2 98~. P. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~ Date: July 26, 2000 Item Number: 10.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 97-0240 Beckenham, Section E Developer: Clover Hill Corporation Contractor: R.M.C. Contractors, Inc. Contract Amount: District: Water Improvements - Wastewater Improvements - Prepared By: Matoaca County Administrator: Attachments: L~Yes No $43,525.00 $78,203 .50 Agenda Item July 26, 2000 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0149 Haverty's Expansion - 11521 Midlothian Turnpike Haverty Furniture Companies, Inc. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Midlothian $7,100.00 $18,157.58 98-0363 Stonehouse Village Condominiums Tascon-Chester L.P. Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Bermuda $89,804.00 $58,626.50 98-0402 Aunt Sarah's - Southshore John G. Dankos, Jr., Mark A. Dankos, Glenn D. Dankos, Tacey L. Dankos, Holly D. Angel, Trustees of the Dankos Family Irrevocable Trust of January 5, 1988 Bookman Construction Company Water Improvements - Wastewater Improvements - Clover Hill $11,600.00 $13,2oo.oo 99-0116 Kenbridge Properties Office/Warehouse Kenbridge Properties Partnership C. D. French Excavating Contractor, Inc. Water Improvements - Clover Hill $36,350.00 Agenda Item July 26, 2000 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0271 Old Hundred Mill, Section C H. W. Owens, Incorporated Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca $62,975.00 $105,420.13 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0314 Swift Creek Crossing, Section 5 Jarrett L.P. Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Matoaca $12,158.00 $23,899.50 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0003 The Grove - Grove Hill Road Extension The Grove L.P. Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $57,189.00 $16,750.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0023 The Grove - Kingham, Section 1 The Grove, L.P. Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $23,615.00 $5o,116.4o Agenda Item July 26, 2000 Page 4 10. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0051 Ruffin Mill Road Warehouse Utilities Relocations R. M. Land L.P. Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda $24,540.00 (Private) 11. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0086 Hampton Park, Sections 9-11 Hampton Park Associates, LLC R. M. C. Contractors Incorporated Water Improvements - Wastewater Improvements - Matoaca $51,992.50 $73,739.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 10.B. Su~ect: Status of General Fund Balance, Reserve for Future District Improvement Fund, and Lease Purchases County Administrator's Commen~: Capital Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: ~ Title: Attachments: Yes ~ No County Administrator CHESTERFIELD COUNTY GENERAL FUND BALANCE July 20, 2000 BOARD MEETING DATE, DESCRIPTION 07/01/00 FY2001 Budgeted Beginning Fund Balance *Pending outcome of FY2000 Audit Results AMOUNT BALANCE $32,244,700 A CHESTERFIELD COUNTY RES~KVE FOR FUTURE CAPITAL PROJEC'I ~ TRADITIONALLY FUNDED BY DEBT July 20, 2000 Board Meeting Date Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 Amount 04/28/1999 FY2000 Budgeted Addition 8,034,500 (7,120,900) 04/28/1999 FY2000 Capital Projects 08/25/1999 Transfer to LaPrade Library Project for construction (150,000) 09/17/1999 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 12/15/1999 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking lot (300,000) 02/23/2000 Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company (350,000) 04/12/2000 Transfer for Ecoff Avenue Land Acquisition for recreational and athletic facilities (250,000) 05/22/2000 Release designation for FY2000 mad projects local match not approved by VDOT: Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk 48,000 8,000 26,000 15,200 06/28/2000 Transfer for construction of the range master's and training buildings located at Public Safety Training Facility in Enon. (300,000) FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 04/12/2000 FY01 Budgeted Addition 8,400,000 04/12/2000 FY01CapitalPr~ects (7,139,600) *Pending outcome of FY00 Audit Results Balance 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 584,127 681,327 381,327 8,781,327 1,641,727 1,260,400 DISTRICT IMPROVEMENT FUNDS July 20, 2000 District Prior Years FY2001 Carry Over* Aoorooriation Funds Used Balance Bermuda Clover Hill Dale Matoaca Midlothian County Wide *Pending outcome of audit results $2,803 $38,500 62,827 38,500 31,504 38,500 40,144 38,500 47,701 38,500 0 13,500 41,303.13 101,327.27 70,004.38 78,644.47 86,201.20 13,500.00 Prepared by Accounting Department June 30, 2000 Date Began SCHEDULE OF CAPITALIZED LEASE PURCHASES Des0ription APPROVED AND EXECUTED Date Ends Outstanding Balanc~ 06/30/O0 * 12/93 Real Property Lease/ Purchase 04/99 Public Facility Lease Juvenile Courts Project 17,510,000 16,!00,000 12/01 11/19 3,680,000 16,100,000 TOTAL APPROVED AND EXECUTED $3 3.610~000 $19.780.00~0 PENDING EXECUTION None *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 10.¢. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Lisa H. Elko Clerk to the Board Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of i Meetin~l Date: July/26, 2000 Item Number: 14.A. Subject: Resolution Recognizing Belinda Hughes County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached Resolution Summary of Information: Ms. Humphrey requested that the following resolution be adopted. This resolution is in recognition and appreciation of Ms. Hughes' caring and generosity toward citizens of Chesterfield County. Preparer: /'D~onak~J. Kapp/ Title: Director1 Public Affairs Attachments' Yes ~ No RECOGNIZING MS. BELINDA HUGHES FOR HER KINDNESS AND GENEROSITY WHEREAS, Ms. Belinda Hughes is the owner of Bee's Bridal Shop in Chesterfield County; and WHEREAS, Bee's Bridal Shop has been assisting women with wedding planning for many years; and WHEREAS, over the years, Ms. Hughes has gone "above and beyond the call of duty" in providing assistance; and WHEREAS, in March of 1998, the Bridal Elegance Shop on Midlothian Turnpike was involved in a fire that destroyed thousands of wedding dresses; and WHEREAS, at that time, Ms. Hughes offered a free wedding gown to replace one lost in the fire so that at least one prospective bride would have her special day salvaged; and WHEREAS, on April 24, 2000, a fire in Petersburg destroyed a wedding gown belonging to Ms. Cynthia Crenshaw; and WHEREAS, upon learning of Ms. Crenshaw's dilemma, Ms. Hughes once again came forward as a good samaritan and offered to make a replacement wedding dress for Ms. Crenshaw at no expense; and WHEREAS, Ms. Hughes met with Ms. Crenshaw, assisted her in picking out and being fitted for a wedding gown, and made the wedding gown; and WHEREAS, Ms. Crenshaw was married on July 15, 2000, wearing the gown created for her by Ms. Hughes; and WHEREAS, the continued selfless, caring and generous conduct of Ms. Hughes toward strangers in need deserves fitting recognition and appreciation. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses its appreciation to Ms. Belinda Hughes for her kindness and generosity to those in need, and on behalf of all Chesterfield County citizens, thanks her for the outstanding manner in which she has represented the people of Chesterfield County in these matters. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Hughes and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 14.B. Su~ect: Recognizing Mr. Evan Joseph Durling, Troop 806, Sponsored by Woodlake United Methodist Church Upon Attaining Rank of Eagle Scout County Administrator's Comments' County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Durling, Troop 806 upon attaining the rank of Eagle Scout. Evan is the son of Warren and Lois Durling and resides in the Matoaca District. Preparer: ~,~ Lisa Elko Attachments: Yes ~ No Title:Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Evan Joseph Durling, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Evan is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Evan Joseph Durling and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 26, 2000 Item Number: 16.A. Subject: Public Hearing to Consider an Or~inanca Relecatinff the Central Absentee Voter Precinct County Administrator's Comments: County Administrator: ,.~~_' Board Action Requested: Adopt the attache~ ®r~inance mevin~ the central a~sentee voter electi®n ~recinct fr~m the ~1~ Histeric Chesterfiel~ C~urth~use t~ the ~ffice ef thc General Registrar. Summary of Information' State law requires localities to maintain a central absentee voter election precinct where absentee ballots are received, counted and recorded on election day. Currently, the Registrar uses the Old Historic Courthouse for the central absentee voter election precinct. However, since the Circuit Court is using the Old Courthouse again, the central absentee precinct needs to be moved. The Registrar has sufficient space in his new office for the central absentee voter election precinct, so he is proposing to move the central absentee voter election precinct there. Lawrence C. Haake, III Title:Registrar 0505:49624.2 (49623.1) Attachments: Yes ----]No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 26, 2000 Page 2 of 2 Item Number: In accordance with federal law, the United States Department of Justice ("DOJ") must approve the relocation of the central absentee voter election precinct before the change can be implemented. DOJ has sixty days after the change is submitted to them to approve the change. If the Board approves the ordinance, staff will submit the change to DOJ promptly so that they can pre-clear the move in September or early October. This will provide sufficient time to implement the change before this November's election. 0505:49624.2 (49623.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 7-1 RELATING TO CENTRAL ABSENTEE VOTER PRECINCT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 7-1 of the Code o_f the Coun_ty o_f Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 7-1. Central absentee voter precinct--Established. There is hereby established a central absentee voter election precinct in the c..~. ~ ~^ ,. ..... ,,,,.l ,,~ .... ,~l,~, ....... ,. ~,,~o[,~,~,~ ,~,*,~-~: ~,~ ....... ,~ ~,~ ...... ~ Office of the General Registrar, 9848 Lori Road for the purpose of receiving, counting and recording all absentee ballots that are cast in all elections within the county. The central absentee voter election precinct shall receive, count and record all absentee ballots in accordance with the requirements of Code of Virginia, {} 24.2-712, and all other state laws. ('2) That this ordinance shall become effective immediately upon adoption. 0505:49623.1 &~ Aff~a~e of ~Aed~a ~enera~ P~ O. Bo× 85333 Richmond, Virginia 23293q}001 (804) 649-6i100 220g06 BOARD OF SI~ERVISORS VA 23832-0040 0'7/[9/2000 t 21 rAKE NOTICET~ NOTICE TH,eYT T~ BOARD 2.00 x t5.00 251.40 ATTACH HERE Publisher of ihe ~]CH~OND T~ 07/12/20t 0 0 ~/19/2000 ~he fkst inseriioR being 9~vem 07/12/2000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ' Page 1 of 1 Meetin~l Date: July 26, 2ooo Item Number: 167B. Subject: Public Hearing to Consider Approving a Request to Establish a "No-Wake" Zone for a Portion of Lake Chesdin County Administrator's Comments: County Administrator: Board Action Requested: ~pproving a request to establish a "No-Wake" Zone for a Portion of Lake '~hesdin. Summary of Information: Residents within a cove in Eagle Cove Subdivision have asked the Board to support the establishment of a "no-wake" zone on Lake Chesdin by the State Department of Game and Inland Fisheries. (See attached request.) All of Lake Chesdin is within Chesterfield County. Before Game and Inland Fisheries can impose "no-wake" zones, the affected locality must hold a public hearing and forward the application to Game and Inland Fisheries. A proposed resolution supporting the establishment of the "No-Wake" zone is attached to this agenda item for the Board's consideration. Preparer: Attachmel Steven L. Micas ts' Title: County Attorney 2014:49956.1 Yes No RESOLUTION REQUESTING TI-IE ESTABLISHMENT OF A ("NO-WAKE")'MARKER ON LAKE CHESDIN, A CHESTERFIELD COUNTY PUBLIC WATERWAY WHEREAS, Section 29.1-744 °fthe Code of Virginia, 1950, as amended, allows persons to request the establishment of "no-wake" zones on public waterways by submitting an application to the County for placement of"no-wake" markers; and WHEREAS, state law further requires that the County forward the application to the State Department of Game and Inland Fisheries for final approval; and WHEREAS, four landowners have submitted a joint application for a "no-wake" maker on the cove between Eagle Cove Court and Talon Point Drive, all locations within Eagle Cove Subdivision on Lake Chesdin, a public waterway located in Chesterfield County; and WHEREAS, the application explains that the "no-wake" markers are needed for safety and ecological reasons, as well as to prevent the destruction of personal property; and WHEREAS, the County adopted an ordinance allowing for the establishment of "no wake" zones on July 28, 1999; and WHEREAS, a public hearing was duly noticed and held on July 26, 2000 to receive public comment on the application. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that the application for a regulatory marker ("no-wake") on Lake Chesdin as described fully in the attached application shall be forwarded with the approval of this Board to the Director of the State Department of Game and Inland Fisheries for final approval. 0414(00):44186.2 May 31, 2000 Mr. Lane B. Ramsey County Administrator P.O. Box 40 Chesterfield, Virginia 23832 Dear Mr. Ramsey, We write with a request to install "No Wake" buoys on the inlet bordering our property on Lake Chesdin. This property is in the Eagle Cove Subdivision, in the Matoaca Magisterial District of Chesterfield County, Virginia. This is a joint request from land owners who border the body of water, including: the Hansons, 20221 Eagle Cove Ct., the Heralds, 20219 Eagle Cove Ct., the Gaillards, 20213 Eagle Cove Ct., and the Thomasons, 20222 Talon Point Dr. We make the request according to the rules of the Commonwealth of Virginia, Department of Game and Inland Fisheries, Code of Virginia, Section 29.1-744. Local Regulation; application for placement of "No Wake" buoys, etc. We formally request from the Chesterfield County Board of Supervisors, a variance allowing us to place "No Wake" buoys on this body of water for several reasons. One, we want to create a safe atmosphere in this inlet for the enjoyment of swimming, two, to reduce damage to the boats we have moored on our property, and three, to prevent further erosion damage to our property. Thank you for your consideration of our request. We have attached the applicable paperwork required by the Commonwealth of Virginia, Department of Game and Inland Fisheries. If you need additional information, please contact Ms. Terry Hanson at 804-590-3029. Sincerely, The Hansons The Heralds attachments COMMONWEALTH OF VIRGINIA DEPARTMENT OF-GAME AND INLAND FISHERIES Application for Establishment of Regulatory Markers on Public Waters of Virginia Date of Application May 31, 2000 Proposed Date of Installation APPLICANT 1. Name of Political Subdivision or A. gency Chesterfield County, Virginia Telephone Number ( 804 ) 590-3029 2. Name and address of individual to be responsible for installation and maintenance Ms. Terry Hanson Daytime Telephone Number ( 804 ) 274-4111 20221 Eagle Cove Court Matoaca, Va. 23803 NECESSITY OF REASON FOR REQUESTED MARKERS 1. Attach a letter, with two signed copies, addressed to Boating Coordinator, Department of Game and Inland Fisheries, Box 11104, Richmond, VA 23230, explaining conditions which make such markers necessary. 2. Political subdivision - attached three copies of public notice and proposed regulation or ordinance, which has been issued prior to this application. LOCATION OF MARKERS - Body of Water Lake Chesdin County Chesterfield 1. Attach three copies of a map, chart section, or drawing to a scale which will readily depict the proposed zoned area to its surroundings showing the location of each marker to be placed in the water and its relation to nearby channels and water patterns. Have inset or attachment showing type of marker to be used at each location. Latitude Longitude MARKERS - Type and Number of Markers 1. Ail markers must conform to specifications as listed in Rules for Establishment of Uniform Regulatory Markers. State below names of manufacturer of commercial markers that will be used, or, if obtained otherwise, indicate source. CERTIFICATION The applicant hereby agrees and certifies that all markers authorized by the Department will be installed and maintained at no expense to the Department; that all such markers will conform to the specifications, standards and conditions as set forth in "Rules for Establishment of State Uniform Regulatory Markers on Public Waters of Virginia" and may be inspected at any time, without prior notice, by authorized personnel. Should markers not be inaintained in satisfactory condition, the Department may order them removed at no expense to the Department. The applicant agrees that the Department of Game and Inland Fisheries will not be held liable with respect to any and all claims that may result from the installation and maintenance of such markers and the marking of any waters does not convey any exclusive privileges. INSTRUCTIONS: Complete four copies. Mail three copies with supporting documents to: Law Enforcement Boating Coordinator, Department of Game and Inland Fisheries, Box 11104, Richmond, VA 23230 Eagle Cove Court No VV~ake Buoy Request _/ ,.,oordinates -77.54 37.23 /- GAILLARD HERALD HANSON No Wak Lake Chesdin CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetinc Date: July 26, 2000 Item Number: Sub.iect: Public Hearing to Consider a Code Amendment Relating to Off-Track Betting Facilities in Agricultural, Commercial and Industrial Districts. County Administrator's Comments: ~ Board Action Requestc/~.' - The Planning Commission recommehds"adoption of Sections 19-126, 19-301, 19- 175 and 19-190 which defines 6ff-track betting facilities and requires a Conditional Use for such facilities in General Business (C-5) Districts. Summary of Information: On June 20, 2000, the Planning Commission held a public hearing to consider Zoning Ordinance Amendments which would define off-track betting facilities and classify the use as a Conditional Use in commercial districts. The Planning Commission recommends adoption of the amendments to Sections 19-301, which would define off track facilities, and Section 19-175, which permits such uses as a Conditional Use in a C-5 District (Attachment 1). Because uses permitted as Conditional Uses in C-5 Districts are automatically permitted as Conditional Uses in A and I Districts, the Commission initiated a second possible amendment, for a public hearing (Attachment 2). On July 18, 2000, the Commission recommended that Sections 19-126 and 19-190 be amended to preclude the ability to obtain Conditional Uses in A, I-2 and I-3 Districts if they are permitted by Conditional Use in C-5 Districts. Staff has advertised the attached amendments giving the Board the flexibility to decide which districts (A, C-3, C-4, C-5, I-l, I-2 or I-3) the uses would be permitted by Conditional Use. Preparer: Thomas E. Jaco s~ Title: Director of Planning C/DATA/AGEN DA/2000/JULY2600 . 3/GOK Attachments: Yes No ATTACHMENT I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIEI,D, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-301, 19-161, 19-168 AND 19-175 RELATING TO OFF TRACK BETTING FACILITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-301, 19-161, 19-168 and 19-175 of the Code o_f the Coun_tv of Chester_field 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: OOO Off track betting facility: a facility that broadcasts the audio or video portion, or both, of horse races from a licensed horse racetrack or off track betting facility by satellite communication devices, television cables, telephone lines, or any other means for the purpose of conducting. wagering on those races. Sec. 19-161. Conditional uses. The following uses may be allowed by conditional use in the C-3 District, subject to the provisions of section 19-13: (a) Any conditional use allowed in the C-2 District, unless previously permitted in this district. Off.track betting facilities. (c) Computer controlled variable message electronic signs. (b__d) Subject to the following requirements, other uses which are not specifically enumerated in this chapter and which are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses , 00 allowed in this district. Sec. 19-168. Conditional uses. The following uses may be allowed by conditional use in the C-4 District, subject to the provisions of section 19-13: (a) Any conditional use allowed in the C-3 District, unless previously permitted in the C-4 District. (b) Airports. (c) Exposition buildings or centers. (d) Stadiums or arenas. (e) Track terminals. .(_Q Offtrack betting facilities. Subject to the following requirements, other uses which are not specifically enumerated in this chapter and which are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configurations of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. Sec. 19-175. Conditional uses. The following uses may be allowed by conditional use in the C-5 District, subject to the provisions of section 19-13: (a) Any conditional use allowed in the C-3 District, unless previously permitted in the C-5 District. (b) Adult bookstores/videostores. (c) Adult mini-motion picture theaters. 2014:49376.1 2 (d) Adult motion picture theaters. (e) Bondsman. (f) Check cashing establishment. (g) Motor vehicle consignment lots. (h) Occult sciences (includes fortune tellers, palmists, astrologists, numerologists, clairvoyant, craniologist, phrenologist, card readers, spiritual readers, tea leaf readers, prophets and psychics). (i) Outdoor flea market. (j) Pawnbroker. (k) Travel trailer parks. .(!) Off.track betting facilities. Subject to the following requirements, other uses which are not specifically enumerated in this chapter and which are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. (2) That this ordinance shall become effective immediately upon adoption. 2014:49376.1 ~ A ATTACItMENT2 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-126, 19-183, 19-190 and 19-197 RELATING TO OFF TRACK BETTING FACILITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-126, 19-183, 19-190 and 19-197 of the Code of the Coun_t}, qf Chesterfield, 1997, as amended, is amended and re-enacted to read as follow~: Sec. 19-126. Conditional uses. The following uses may be allowed by conditional use in the A District, subject to the provisions of section 19-13: OOO (g) Any permitted or conditional use allowed in the C-5 or 1-3 Districts other than halfway houses and off.track betting facilities. OOO Sec. 19-183. Conditional uses. The following uses may be allowed by conditional use in the I-1 District, subject to the provisions of section 19-13: (a) Any permitted use or conditional use allowed in the C-3 District other than off.track betting facilities unless otherwise permitted in the I-1 District. Sec. 19-190. Conditional uses. The following uses may be allowed by conditional use in the I-2 District, subject to the provisions of section 19-13: OOO (b) Any use permitted by right or with certain restrictions or by conditional use in the C-5 District other than off.track betting facilities, unless otherwise permitted in the 1-2 District. O00 8O3 Sec. 19-197. Conditional uses. The following uses may be allowed by conditional use in the I-3 District, subject to the provisions of section 19-13' (a) Any conditional use allowed in the 1-2 District7 other than off track betting facilities, unless otherwise permitted in the I-3 District. OOO (2) That this ordinance shall become effective immediately upon adoption. 2014:49716.1 2 ". 304 (804} 649~6900 Adve~t~s~n~ Affidavit (T~s ~s not a NIL P~ease pay from invoice) CI~STERFIELD BOARD OF SUPERVISORS .~ TTN LISA ELKO P O BOX 40 CHESTERFIELD V'A 23832~0040 220806 07/19/2000 12t TAKiE NOTICET~ NOTICE THAT T~ BOARD 2.00 x 16,00 268.~6 ATTACH ~edia General Operations, lr~c~ Publisher of the R~CH~OND T~ES-D~SPATCH Th~s is to certify thai lhe aiiached TAKE NOTICET~E NOTIC was published by lhe Richmond Times-Dispatch in the City of R~ch~o~<~, Stale of Virginia, on the fol~lowir;§ dates: HERE 07/12/2000 07/19/2000 The first insertion beia9 ~vem. 07/12/2000 Sworn to and subscribed before State of Virginia City of Richmond ~¥ Commi~ion expires 03/31 THIS iS NOT A BILL. PLEASE PAY FROi~! INVOI ......... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: July 26, 2000 Item Number: 16.D. Subject: PUBLIC HEARING: Ordinance to Vacate a Sixteen Foot and Variable Width Sewer Easement and a Ten Foot Temporary Construction Easement .Across Lots 33 and 34, Southshore, Section A Count9 Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a 16' and variable width sewer easement and a 10' temporary construction easement across Lots 33 and 34, Southshore, Section A, shown on the attached map. Summary of Information: Southshore Realty, L.C., has submitted an application requesting the vacation of a 16' and variable width sewer easement and a 10' temporary construction easement across Lots 33 and 34, Southshore, Section A. This request has been reviewed by staff and approval is recommended. District: Clover Hill John W. Harmon Title:Riqht of Way Manager Attachments: Yes No ~05 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A SIXTEEN FOOT AND VARIABLE WIDTH SEWER EASEMENT AND A TEN FOOT TEMPORARY CONSTRUCTION EASEMENT ACROSS LOTS 33 AND 34, SOUTHSHORE, SECTION A 25fl~ :RI' P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 AdveAising Affidavit {This is not a bill Please pay from invoice) VA 23832 CH~STERFILD CO RIGHT WA"/' ~GHT OF WAY DEPT 6710 W t~3~&USE ROAD C~ STEP~'IELD 220696 Date 07/19/2000 Code 07/19/2000 121 Tg%~ NOTZCETFLAT ON JULY 26 2000 AT 700 P Ad Size 2,00 x 17.00 294.92 ATTACH HERE Media General Operations, ~nc. Publisher of the RiCH MON D T~ M ES-DISPATCH This is to certify that the a~ached TAJG~ NOTICETHAT ON JU was published by the Richmond Times-Dispatch in the Ci~ of Richmond, State of Virginia, on the following dates: 07/12/2000 07/19/2000 The first insertion being given,., 07/12/2000 Sworn to and subscribed before I L/ Notary City of Richmond ~y Commi~on expkes 03/3~/01 Supe~isor THiS IS NOT A BILL. PLEASE PAY FROIVl iNVOICE. Ti- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 26, 2000 Item Number: 18. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Commen~: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on August 23, 2000, at 2:00 p.m. for a tour of the Jefferson Davis Corridor. Preparer: ~ .... ~ _~ ...... ~'~a H. Elko Attachments: -'--]Yes Title: No Clerk to the Board