08-23-2000 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of ~%
Meeting Date: Au~lust 23, 2000
Item Number: 2.A.
Subiect:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Recognizing Extension Agent, ~uzan Craik, for receiving THE DISTINGUISHED
SERVICE AWARD by the NATIONAL ASSOCIATION OF COUNTY AGRICULTURAL AGENTS. ~
Suzan was one of only two aqents from Virginia to receive this recognition
during the Association's National meeting in J~hkson, Mississippi August 10.
Suzan has been with the Extension Service 24 years, 19 of those here in
Chesterfield.
Over the years she has been instrumental in the development and growth of!
KEEP CHESTERFIELD CLEAN, she initiated a grant to study municipal composting
which led to the initial privatization of leaf disposal in the county. Herl
most recent efforts have been in residential nutrient management programs.i
Since 1998 she has enrolled approximately 1000 homeowners in an educational
program designed to encourage environmentally sound use of lawn fertiiizer.~
Attach ments:
~-~ Yes
No
001
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: Au~u,st 23, 2000
I I II ! II I
Subject: County Administrator' s Comments
Item Number: 2.B.
I
County_ Administrator's Comments:
County Administrator:
Board Action Requested:
Summary. of Information:
The Government Finance Officers' Association (GFOA) recently notified the
Accounting Department that the County's Comprehensive Annual Financial Report
for the fiscal year ended June 30, 1999 received a Certificate of Achievement
for Excellence in Financial Reporting. The Certificate of Achievement is the
highest form of recognition in governmental accounting and financial
reporting. This is the 19th consecutive year that the Accounting Department
has achieved this recognition for the County. GFOA also recognizes the
individuals that were instrumental in the County's receipt of the Certificate
with an Award of Financial Reporting Achievement. Donna .Arrin~ton, Debbie
Jeff Franklin, Carol Kelle~ F ..... -~ ~
, _ _ rances,,, Reese,~ _.R°se... Usher, and Nora
Wooten Will be present at the meeting to receive these awardB. Malin~
Bowers and Dawana Lowr~ are unable to attend.
Preparer:
Title: Director, of Accounting
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page __
1 o fl
Meeting Date: August 23, 2000
Item Number: 5.A.
Subject:
Resolution Recognizing Duncan S. Beasley Upon
His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
The adoption of the attached resolution.
Summary of Information:
Please see attached.
Colonel Carl R. Baker
Attachments:
Yes
No
Title:
Chief of Police
C;03
RECOGNIZING DETECTIVE DUNCAi~ S. BEASLEY UPON HIS RETIREMENT
WHEREAS, Detective Duncan S. Beasley will retire from the Chesterfield County
Police Department on September 1, 2000 after providing 29 years of quality service
to the citizens of Chesterfield County; and
WHEREAS, Detective Beasley has faithfully served the County in the capacity
of Dispatcher, Police Officer, Investigator, and Detective; and
WHEREAS, Detective Beasley was one of the founders and past president of the
Central Virginia Fire and Arson Association which provides mutual aid in fire
investigations between Richmond, Henrico, Colonial Heights, and the Virginia State
Police; and
WHEREAS, Detective Beasley achieved his classification as a Certified Class II
Fire Investigator and was certified with the U.S. Department of Treasury as an
Explosives Investigator/Technician; and
WHEREAS, Detective Beasley served as an instructor for the Virginia Department
of Fire Services Programs and has served as a certified instructor with the
Department of Criminal Justice Services from 1976 to the present in areas of fire,
explosives, and defensive tactics; and
WHEREAS, Detective Beasley is a current member, and past vice-president and
secretary, of the Virginia Chapter of the International Association of Bomb
Technicians and Investigators; and
WHEREAS, Detective Beasley is a certified "blaster" with the Virginia
Department of Mines and is certified with the Environmental Protection Agency as an
Environmental Protection Investigator; and
WHEREAS, Detective Beasley was one of few non-military personnel in Virginia
chosen to attend the Defensive Explosive Ordinance Disposal School sponsored by the
United Kingdom of Great Britain and Northern Ireland; and
WHEREAS, Detective Beasley specialized in arson, explosives, and environmental
crime investigations, and citizens of Chesterfield County have greatly benefitted
from the increased proficiency that these specialties afforded him; and
WHEREAS, many of the certifications attained by Detective Beasley as well as
the organizations he was a part of were accomplished on his own time and at his own
expense; and
WHEREAS, Detective Beasley has provided the Police Department with many years
of loyal and dedicated service, and Chesterfield County and the Board of Supervisors
will miss his diligent service.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes Detective Duncan S. Beasley, and extends on behalf
of its members and the citizens of Chesterfield County their appreciation for his
service to the County, their congratulations upon his retirement, and their best
wishes for a long and happy retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to
Detective Beasley and that this Resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date: August 23, 2000 Item Number:
Subject:
Recognition of 2000 NACo Achievement Award Winners
5.Bo
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
This year Chesterfield County is the recipient of 13 Achievement Awards from
the National Association of Counties. In addition to receiving 13
Achievement Awards, the County's Public Affairs Department received 11 awards
from the National Association of County Information Officers (NACIO).
Representatives
awards (se~ attached) .
Preparer:_ _ ~?....
¥ %,, M~ilyn E. Cole
from the appropriate departments are present to receive
Title: Assistant County Administrator
Attachments:
Yes ~-] No
#~" 005
2000 NACo ACHIEVEMENT AWARD
CHESTERFIELD COUNTY, VIRGnmA
RECIPIENTS AT BOARD MEETING
August 23, 2000
DEPARTMENT
PROJECT
Community Development
Russell Harris & Pete Mann ......... 250th Anniversary Celebration
County Administration
Sharon Randol, Bob Rivers, Ed James .
Kimberly Conley .................
Extension Services
Elise Zylstra .....................
Emily Moser, Bonnie Inge Bell, . .....
and Skip Henderson
Partners in Quality
Youth Development: Today's Youth - Tomorrow's
Leaders
Grass Roots Lawn Care Program
Quality Child Care
Fire Department
Bill Harding .....................
Donnie Hall .....................
David Bailey ....................
Safe Place
Desktop Publishing of"Let's Learn Fire & Line
Safety" Manual
Advanced Life Support Continuing Education
Improvements
Human Resource Management
Mike Yeatts .....................
Kristi Crews .....................
Leadership Profile Questionnaire
Training & Development Self-Directed Work Team
Libraries
Janet Baumgardner
Youth Reading Corner at Red Cross National
Convention
Public Affairs
Don Kappel, Laurel Moore ......... HEAT Video
Social Services
Virginia Refo .................... Partnership for Shared Adoptions
National Association of County Information Officers
2000 Awards for the Department of Public Affairs
Best in Class
Marcella Williamson
County Comments
Internal Publications Category
Superior
Marcella Williamson &
Joelle Ligon
250th Anniversary Celebration Communication Plan
Special Projects Category
Excellent
Joelle Ligon
Experience History in a New Way with
Environment Friendly Plan
Writing Category
Excellent
Joelle Ligon
Chesterfield County Prepares for Smooth Passage to 2000
Writing Category
Excellent
Laurel Moore
HEAT - Help Eliminate Auto Theft
Writing Category
Meritorious
Marcella Williamson, Laurel Moore &
Joelle Ligon
Celebrating 250 Years of Excellence
photography Category
Meritorious
Lisa Gorton
Chesterfield County Visitors Brochure
Graphic Design Category
Meritorious
Lisa Gorton
Henricus/T)utch Gap Brochure
Graphic Design Category
Meritorious
Lisa Gorton
Travel Guide Color Ad
Graphic Design Category
Meritorious
Meritorious
Laurel Moore
Business Thriving in Walthall Area
Writing Category
Lisa Gorton & Joelle Ligon
Chesterfield Choice
External Publications Category
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~l Date: August 23, 2000
Item Number:
Subject:
Nomination and Appointment of Directors to the Greater Richmond Transit
Company ("GRTC") Board of Directors and Authorization to Elect Directors
at GRTC Annual Meeting
County Administrator's Comments:
County Administrator:
Board Action Requested:
Nominate and appoint three County directors to the GRTC Board for a one-
year term and authorize the County Administrator or his designee to appear at
the October 18, 2000 GRTC annual meeting to vote for the directors appointed
by the Board and by Richmond City Council
Summary of Information:
GRTC is a publicly-owned corporation which was formed to provide public
transportation services in the Richmond regional area. Chesterfield County
and the City of Richmond each own 50% of GRTC as its two sole shareholders.
GRTC is governed by a six-member board of directors, three appointed by the
County and three by the City. The term for David W. Mathews, Daniel K.
Smith, and S. Joseph Ward, the County's current GRTC Directors, will expire
on October 18,2000, the date of the next GRTC annual share-holder's meeting.
Under the GRTC by-laws, the Board may reappoint the current directors to the
next term or may appoint new directors~ There are no eligibility
requirements to serve as a director on the GRTC Board and the term of office
is one year. Mr. Mathews, Mr. Smith, and Mr. Ward have expressed their
willingness to continue to serve an additional term. Under the existing
Rules of Procedure, appointments to boards and committees are nominated at
one meeting and appointed at the subsequent meeting unless the Rules of
Procedure are suspended by a unanimous vote of the Board members present.
Nominees ~n t~e order in which they are nominated.
Preparer: ~ Cc~ Title: County Attorney
Steven L. Micas 0423:50196.1
Attachments:
]Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The GRTC Articles require the County and the City of Richmond, as GRTC's
shareholders, to vote at the October 18, 2000 annual meeting for the three
Directors appointed by the other jurisdiction. The Board should, therefore,
also authorize the County Administrator or his designee to appear at the
October 18 annual meeting and vote on behalf of the County for the GRTC
Directors appointed by the Board and by City Council.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meetin~l Date: August 2 3,, 2000
I
Item Number: 8.A. 2.
II
Subject:
Nominations/Appointments to the Youth Services Citizen Board
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to nominate/appoint members to serve on
the Youth Services Citizen Board.
Summary of Information:
The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board
of Supervisors regarding planning and policies affecting youth development
and to provide a community forum to focus on youth issues.
Dale District. Supervisor Miller recommends that the Board nominate and
appoint Courtne¥ J. Ward, a student at Meadowbrook High School, to the Youth
Services Citizen Board for a term from July 1, 2000 through June 30, 2001.
Ms. Ward meets all eligibility requirements to fill the vacancy and has
indicated her willingness to serve.
Under existing Rules of Procedure, appointments to boards and committees are
nominated at one meeting and appointed at the subsequent meeting unless the
Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
Preparer:~~LL~(~~~ Title: Dire~or, Youth Se~ices
Attachments:
Yes [~ No
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
The Honorable Arthur S. Warren, Chairman
Board of Supervisors
Lane B. Ramsey, County Administrator
Appointments to the Youth Services Citizen Board
August10,2000
The following individual has expressed an interest in serving on the Youth Services
Citizen Board:
Jodi Bowman, a rising junior at Clover Hill High School, requests appointment for
a term from July 1, 2000 through June 30, 2001.
Ms. Bowman meets all eligibility requirements to fill the vacancy.
The application for this individual was previously forwarded to you by Youth Services. If
you would like additional information on this candidate, please contact Jana Carter at
796-7100.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meetin~l Date: Au~lust 23, 2000
Item Number:
8.A. 3.
Subject:
Nomination and Reappointment of the Appomattox Basin Development Corporation
County Administrator's Comments:
County Administrat~~,
Board Action Requested:
Request that the board suspend the rules and simultaneously nominate and
reappoint Mr. Gary Thomson, Mr. Jim Daniels and Mr. J. L. McHale, III to
serve on the Appomattox Basin Industrial Development Corporation
(ABIDCO). Ail Board members concur with the reappointments.
Summary of Information:
The purpose of ABIDCO is to assist the Counties of Prince George,
Dinwiddie and Chesterfield and the Cities of Colonial Heights, Hopewell
and Petersburg in their efforts to provide balanced industrialization to
Commission members.
The term of Mr. Gary Thompson, Mr. Jim Daniels and Mr. J. L. McHale, III
will be effective September 30, 2000, and will expire September 30, 2001.
m~/e James G. Dunn
Attach nts' ~-1 Yes
No
Title: Director, Economic Development
Public/W/BOS Items/2000/ABIDCO/Gary Thompson & Jim Daniel
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: August 23, 2000
Item Number: S.B.
Su~ect: Streetlight Installation Approvals
County Administrator's Comments:
County Administrator:
Board Action Requested:
This item requests Board approval of a Streetlight Installation in the Dale
District and additional funding for a previously approved streetlight
installation in the Matoaca District.
Summary of Information'
Streetlight requests from individual citizens or civic groups are received in
the Department of Environmental Engineering. Staff requests cost quotations
from Virginia Power for each request received. When the quotations are
received, staff re-examines each request and presents them at the next
available regular meeting of the Board of Supervisors for consideration.
Staff provides the Board with an evaluation of each request based on the
following criteria:
1. Streetlights should be located at intersections;
0
There should be a minimum average of 600 vehicles per day (VPD)
passing the requested location if it is an intersection, or 400
VPD if the requested location is not an intersection;
Preparer: __
Petitions are required and should include 75% of residents within
200 feet of the requested location and if at an intersection, a
majority of those residents immediately adjacent to the inter-
section.
CONTINUED NEXT PAGE
~'~~ ,~"~,,~~ Title: Director, Environmental Engineer~ ng
Richard M:~cElfish
Attachments'
Yes ~-~ No
,13
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summary of Information: (Continued)
Cost quotations from Virginia Power are valid for a period of 60 days. The
Board, upon presentation of the cost quotation may approve, defer, or deny the
expenditure of funds from available District Improvement Funds for the
streetlight installation. If the expenditure is approved, staff authorizes
Virginia Power to install the streetlight. A denial will cancel the project
and staff will so notify the requestor. A deferral will be brought before the
Board again when specified.
DALE DISTRICT:
In the Salem Woods Subdivision
* Antas Lane, vicinity of 5604
Cost to install streetlight: $1,258.80
Does not meet minimum criteria for intersection or vehicles per day
MATOACA DISTRICT:
At the July 28, 1999, Board of Supervisors Meeting the Board approved the
installation of a streetlight at the intersection of Rollingway Road and
Tamworth Road in the Great Oaks Subdivision. The cost for this
installation reported to, and approved by, the Board was $2,006.52. A
review of County and Virginia Power records has revealed that this amount
was reported in error. The correct amount for this installation is
$2,066.52. As this streetlight has already been installed, this item is
to request Board approval of additional funding in the amount of $60.00 in
order to pay the correct amount on the Virginia Power invoice.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meetina Date: Auaust 23. 2000 Number
Budget and Management Comments:
The unaudited balance in the Dale District Improvement Fund is
$68,004.38; approval of uses totaling $1,258.80 will leave a balance of
$66,745.58.
The unaudited balance in the Matoaca District Improvement Fund is
$76,410; approval of uses totaling $5,060 will leave a balance of
$71,350.
Preparer:
Rebecca T. Dickson
Title: Director, BudRet & Mana,qement
STREETLIGHT REQUEST
Dale District
Request Received: November 19, 1999 Estimate Requested: November 19, 1999
Estimate Received: August 7, 2000 Days Estimate Outstanding: 262
Cost to install light: $1,258.80
NAME OF REQUESTOR: Ms. Ashley B. Crouch
ADDRESS: 5604 Antas Lane
Richmond, VA 23237
REQUESTED LOCATION:
Antas Lane, vicinity of 5604, Salem Woods Subdivision
POLICY CRITERIA:
Intersection:
Not Qualified, location is not an intersection. The nearest intersection
is approximately 130 feet to the northwest
Vehicles per Day: Not Qualified, less than 400 VPD
Petition: Qualified
Staff or Requestor Comments:
Requestor states:
"Antas Lane is a high traffic area for both automobiles and pedestrians due to its location
between Salem Church Elementary and Middle Schools. It's a popular turnaround area when
school entrances are missed and we have many children who use Antas Lane as a 'cut through'
to get to school each morning and home from sports events in the evening. A streetlight would
help ensure the children's safety and the residents of Antas Lane fully support the installation of
a streetlight."
Street Light Request Map
August 23, 2000
~ map i~ a copyrightedprta&t~t of
th~ Chttttr~eld County 015
Street Light Legend
~ existing light
~ requested light
This map shows citizen requested
streetlight installations in relation
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Environmental Engineering Department.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page1
of 1
Meeting Date: August 23, 2000
Item Number: 8.c.[.
Subject:
Resolution Recognizing Mr. Joseph E. Allen Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the Attached Resolution
Summary of Information:
Michael G¥Ol'd~n- -
Parks and Recreation
Attachments:
Yes ~ No
RECOGNIZING MR. J. EDWARD ALLEN UPON HIS RETIREMENT
WHEREAS, Mr. J. Edward Allen retired on July 7, 2000, after
providing over 26 years of dedicated and faithful service to Chesterfield
County; and
WHEREAS, Mr. Allen began his service in 1973, with the County
Airport and served well there until 1991, when he transferred to the
Parks and Recreation Department as a Principal Maintenance Worker; and
WHEREAS, Mr. Allen provided care of the grounds and recreational
facilities at Huguenot Park, Robious Athletic Complex, Monacan High
School, Greenfield Elementary School and numerous other parks and
recreation sites; and
WHEREAS, Mr. Allen has always been a conscientious and dependable
worker for Chesterfield County, noted for his attention to detail and
the neatness of his work, as well as his personal and professional
appearance; and
WHEREAS, Mr. Allen always excelled in the care of his assigned
County vehicle and the care of all equipment that he operated; and
WHEREAS, Mr. Allen always had a smile and a cheerful word, in spite
of recurring health problems; and
WHEREAS, Mr. Allen will be greatly missed by his co-workers.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes Mr. J. Edward Allen and extends their appreciation
for his dedicated service to the County, their congratulations upon his
retirement and their best wishes for a long and happy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Item Number: 8.c. 2.a.
Subject: Street Name Change
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to approve renaming a portion of Happy
Hill Road to Old Happy Hill Road.
Summary of Information:
With the completion of the east/west connector required of the Stoney Glen
West developer, a new intersection at Branders Bridge Road was created. The
intersection at Happy Hill Road and South Happy Hill Road was modified
creating a new through road to Branders Bridge Road. After one meeting
attended by six of the twenty-seven affected homeowners and several letters
requesting citizen input for the new road name, only eighteen citizens
responded through petition or response to letters. Of the eighteen who
responded, twelve requested the name be changed to Old Happy Hill Road, one
requested the name remain the same, and five indicated a necessity for the
change with a preference for N. Happy Hill Road. Richmond Regional Planning
District Commission and the GIS Section of the Department of Environmental
Engineering have approved this road name.
Staff Recommendations:
Staff recommends that the Board of Supervisors approve renaming a portion of
Happy Hill Road, from Branders Bridge Road east 3000' to the new
intersection, to Old Happy Hill Road.
District: Bermuda
Preparer:
Attachments:
Richard ~
Yes ~--~ No
Title: Director of Environmental Enqineering
Scale:
la... eel Map of Chesterfield C('~aty
Otestenqeld County assumes no legal respomibility
for the infonmtion contained on this map. This
map is not to be used for land conveyance.
The horizontal data is based on the VA State Plane
Coordinate system, NAD 1983. The topographic
infonmtion is based on 1989 photogtatm'et~ and
NAVD29.
100010t100 Feet
N
Printed by: Environmental Engineering Date: Thu Jul 27 12:51:01 2000
Copyright 2000. Chesterfield County
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Subject: Street Name Change
Item Number:
8.C.2.b.
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to approve renaming Spelman Road to Asia Way.
Summary of Information:
A petition requesting a street name change was received from the two homeowners who reside on
Spelman Road in Estridge Subdivision. The homeowners request that the street name be changed from
Spelman Road to Asia Way. Richmond Regional Planning District Commission and the GIS Section of
the Department of Environmental Engineering have approved this road name.
Staff Recommendations:
Staff recommends that the Board of Supervisors approve renaming Spelman Road to Asia Way.
District: Dale
Preparer: _~~ ~ ~ Title:
Richard M. McEIfish
Director of Environmental Engineering
Attachments:
Yes ~ No
Parcel Map of Chesterfield County
Ch~ ~t~f~ ld C ctmW ~ ~ ho 1~ g~l re
Coor~i~ z~, ~AD 1983. ~,
NAVD29.
100 0 100200
N
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: August 23, 2000
Item Number: 8.c. 3.
Subject:
Amendments to the County's Risk Management Plan to Afford Coverage
to Auxiliary Police Officers and to Clarify Coverage for Accidents
Caused by Uninsured Motorists
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to amend the Risk
Management Plan: (1) confirming that auxiliary police officers are
afforded coverage under the Plan and (2) clarifying that coverage
for accidents caused by uninsured motorists is in the minimum
amount provided by law.
Summary of Information:
The County's Risk Management Fund was established in 1985 to
afford coverage for County and school board officials and employees
for claims brought against them while performing their jobs. In
July, 1989, the Board adopted a County Risk Management Plan to
control the County's management of the Risk Management Fund.
Currently, it is unclear whether the Risk Management Fund
affords coverage for claims brought against auxiliary police
officers who assist the Police Department in performing their law
enforcement activities. Staff believes that these auxiliary police
officers, who provide valuable unsalaried assistance to the Police
Department in the performance of their law enforcement activities,
should receive coverage under the Plan. The County's auxiliary
Preparer: ~' ~~ Title: County Attorney
0505: 50333.1
Attachments:
Ycs
N0
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
August 23, 2000
Page 2 of 2
Item Number:
police force, which now contains 39 auxiliary officers, has nearly
doubled in size over the last two to three years. This increase is
indicative of the value of the auxiliary force to the Department and
their increasing role in the County's law enforcement program.
Auxiliary officers are primarily used to police large, special events,
such as the County Fair, the July Fourth celebration and the Midlothian
Food Festival. They also provide extra law enforcement at Chesterfield
Towne Center and Cloverleaf Mall during the Christmas shopping season.
Last year, auxiliary officers worked 7,300 man hours, saving the Police
Department approximately $150,000.
Currently, the Plan also provides for uninsured motorist coverage in
the amount of $25,000 for bodily injury to any individual; $50,000 for
bodily injury arising out of any one accident; and $20,000 for property
damage arising out of any accident. These amounts are the correct
statutory amounts for uninsured motorists coverage for accidents
involving County vehicles. However, state law was recently amended to
provide for different, higher uninsured motorist coverage for accidents
involving school buses. State law now requires uninsured motorist
coverage for accidents involving school buses in the amount of $50,000
for bodily injury to any individual; $200,000 for bodily injury arising
out of any one accident; and $10,000 for property damage arising out
of any one accident. In order to insure that the County's Plan
correctly reflects the minimum coverage required by law, staff
recommends that the Board amend the Risk Management Plan to provide
that the Risk Management Fund affords coverage for accidents caused by
uninsured motorists in the minimum amounts required by state law.
0505:50333 .1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date' August 23, 2000
Item Number:
8.C.4.
Subject: Consideration of an Award Received from the U. S. Department of Justice, Office of Community
Oriented Policing Services (COPS) for a three year Federal Universal Hiring Grant
County Administrator's Comments:
County Administrator:
Board Action Requested: Authorize the Police Department to accept a federal grant award from the U. S.
Department of Justice, Community Oriented Policing Services, appropriate $450,000 in federal grant funds, transfer
$24,700 for the required local match, and authorize six new police officer positions.
Summary of Information: The Chesterfield County Police Department has been awarded a federal grant
for six (6) full time police officer positions through the COPS Universal Hiring Program. This grant is a three-year
supplemental grant that provides funding for approximately 70% of the salary and benefits of sworn officers limited
to $75,000 per officer. The total federal award over a three year pedod is estimated to be $450,000 with a local
of $200,300 over three years plus operating and capital expenses ($313,200).
FY2001 FY2002 FY2003
1 st Year 2"~ Year 3rd Year TOTAL
Federal $186,600 $164,600 $ 98,800 $450,000
Local 24,700 54,900 120,700 200,300
Op/Cap 211,200 51,000 51,000 313,200
Total $422,500 $270,500 $270,500 $963,500
Preparer: (/~.~~...- ~ Title:
Colonel Carl R. Baker
Chief of Police
Attachments'
[--~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetina Date: Auaust 23. 2000 Number
Bud.qet and Management Comments:
It is anticipated that these positions will be filled in October, 2000.
This item requests the appropriation of $450,000 in Federal Universal
Hiring Grant funds. A source of funds has been identified
(unanticipated excess in budgeted debt service expenditures) for the
required local match of $24,700 for salaries and benefits. Operating
and capital costs can be absorbed within the Police Department's FY2001
budget due to vacancies.
A source of funds for the local match and related operating costs will
be addressed during the budget process for both FY2002 and FY2003.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Manaqement
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: August 23, 2000
Item Number: 8.c.5.
Su~ect: Mutual Aid Agreement for Emergency Services
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to authorize the County
Administrator to enter into a revised mutual aid agreement for emergency
services which will add Charles City County to localities served by the
existing mutual aid agreement.
Summary of Information:
In 1981, the County entered into a mutual aid agreement with neighboring
jurisdictions (City of Colonial Heights, City of Petersburg, City of
Hopewell, Dinwiddie County and Prince George County) to provide emergency
services across jurisdictional lines. Emergency services include police and
firefighting aid, rescue services, communication and chemical accident
services. Under this agreement approval by a ranking officer is necessary
prior to one jurisdiction rendering aid to a jurisdiction. The 1981 mutual
aid agreement remains in effect to date.
The Charles City County Board of Supervisors recently authorized its
County Administrator to request that Charles City County be included in the
existing mutual aid agreement. Charles City County has agreed to all terms
and conditions of the existing mutual aid agreement. Steve Elswick, Fire
Chief and Colonel Carl Baker, Chief of Police support the addition of Charles
City County to the existing mutual aid agreement.
Preparer: ~., ¢~/k ~t~_ Title: County Attorney
Steven L. Micas 1222:50336.1
Attachments:
Yes ~] No
MUTUAL AID AGREEMENT
THIS AGREEMENT, made this __ day of ~ 2000 by and between the
CITY OF COLONIAL HEIGHTS, the CITY OF PETERSBURG, the CITY OF HOPEWELL,
the COUNTY OF D1NWlDDIE, the COUNTY OF PRINCE GEORGE, the COUNTY OF
CHESTERFIELD and the COUNTY OF CHARLES CITY, VIRGINIA.
WITNESSETH'
WHEREAS, it has been determined that the provision of Emergency Services across
jurisdictional lines in emergencies will increase the ability of the parties to preserve the health,
safety and welfare of the citizens of the tri-cities area and adjoining counties; and,
WHEREAS, Section 44-146.20 of the Code of Virginia, 1950, as amended, authorizes
local governments to establish and carry into effect a plan to provide mutual aid.
NOW, THEREFORE, in consideration of the mutual covenants and conditions, herein
contained, the parties hereto agree as follows:
1. That the parties hereto will endeavor to provide emergency services support to the
jurisdictions which are parties to this agreement within the capabilities available at the time the
request for such support is made. "Emergency services" in this Agreement is defined as fire-
fighting services, police services, rescue services, communications, radiological and chemical
accident services and the administration of approved state and federal disaster recovery and
assistance programs.
2. That nothing contained in this agreement should in any manner be construed to
compel any of the parties hereto to respond to a request for emergency services support when the
apparatus of the jurisdiction to whom the request is made is, in the opinion of that jurisdiction,
needed or is being used within the boundaries of that jurisdiction, nor shall any such request
compel the requested jurisdiction to continue to offer emergency services support in another
jurisdiction when its apparatus or equipment is, in the opinion of the requested jurisdiction,
needed for any reason within the boundaries of its jurisdiction.
3. That no party to this agreement shall be liable to any other party hereto for any
loss, damage, personal injury or death to emergency services support personnel or equipment
resulting for the performance of any services under this agreement, whether such loss, damage,
injury or death shall occur within or without the jurisdictional boundaries of the respective parties
hereto.
4. The services performed and expenditures made under this agreement shall be
deemed for public and governmental purposes and all immunities from liability enjoyed by the
local government within its boundaries shall extend to its participation in rendering emergency
assistance outside its boundaries. It is understood that for the purposes of this agreement, the
responding party is rendering aid once it has entered the jurisdictional boundaries of the party
receiving assistance.
5. That there shall be no liability to any of the parties hereto for reimbursement for
injuries to apparatus, equipment or personnel occasioned by a response, or for injuries to such
apparatus, equipment or personnel incurred when going to or returning from another jurisdiction.
6. That each party requesting assistance under the terms of this agreement agrees to
pay the actual cost of specialized agents such as foam, light water, etc., or other expended
consumable supplies, which are used in providing emergency services within its jurisdiction.
7. That any party hereto desiring to request assistance pursuant to the terms and
conditions of this agreement shall make such request to the ranking operational duty officer or to
the chief executive officer of each party hereto.
1222:50340.1 2
0
8. The personnel of any party rendering assistance to a jurisdiction requesting
assistance under this agreement shall render such assistance under the direction of the appropriate
official designated by the requesting jurisdiction; provided, however, that the ultimate control of
the personnel of any party rendering assistance shall be by the officers or supervisors of such
personnel.
9. That the parties contracting hereto recognize that they are each fully capable of
providing independent services to adequately serve their respective political subdivisions.
10. The governing bodies of the County and the City each agree that this agreement
shall not be used against the County in any future annexation proceedings nor shall any
cooperative undertaking arising out of this agreement be used against the County in any future
annexation proceedings. This cooperative agreement is entered into in furtherance of the policies
set forth in Section 15.2-3209(5) of the Code of Virginia, 1950, as amended, and shall be without
prejudice to the County.
11. This agreement may be amended or modified by the mutual consent of tall of the
parties hereto and any party to this agreement may withdraw from this agreement at any time by
giving thirty (30) days written notice to that effect to the other parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date
first above written.
CITY OF COLONIAL HEIGHTS
ATTEST:
BY
1222:50340.1 3
CITY OF PETERSBURG
ATTEST:
BY
CITY OF HOPEWELL
ATTEST:
BY
COUNTY OF DINWIDDIE
ATTEST:
BY
COUNTY OF PRINCE GEORGE
ATTEST:
BY
COUNTY OF CHESTERFIELD
ATTEST:
BY
1222:50340.1
4
COUNTY OF CHARLES CITY
ATTEST:
BY
1222:50340.1
~33
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: August 23, 2000 Item Number: s. ¢. 6.
Subject:
Initiate an Application for Rezoning with a Conditional Use and
Conditional Planned Development to Permit Use and Bulk Exceptions
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
Initiate an application for rezoning from Residential (R-7) to Agricultural
(A) with Conditional Use and Conditional Use Planned Development on this
tract plus an existing zoned Agricultural tract to permit use and bulk
exceptions on property located at 11814 Chester Road and 11736 Chester Road
(Tax ID 789-656-7307 and Tax ID 789-656-5544). Further, to appoint George
Braunstein, Executive Director, Chesterfield Community Services Board as
agent to represent the Board of Supervisors in this application process.
Summary of Information:
Mr. McHale, Bermuda District Supervisor, requests that the Board of
Supervisors initiate an application for rezoning of approximately 3.664
acres with conditional use and conditional use planned development to
include an adjacent parcel to the north of approximately 1.446 acres zoned
Agricultural (A) to permit use and development of a vocational and
educational training services program known as "Chester House".
~eparer:~ / Title: Director Community Services Board
/ George Braunstein '
Attachments:Yes ~-] No ~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 ofl
AGENDA
Meeting Date: August 23, 2000 Item Number: 8. ¢. 7.
Subject: FY2001 Chesterfield Community Services Board Performance Contract
.County Administrator's Comments:
County Administrator:
Board Action Requested:
Approve the FYO1 Performance Contract between the Chesterfield Community
Services Board and the Virginia Department of Mental Health, Mental
Retardation and Substance Abuse Services.
Summary of Information:
The State Code of Virginia Section 37.1-198 requires the governing body of
each city or county to approve its CSB's annual performance contract
through a formal vote. The CSB Board approved the FY01 Performance
Contract at a regular meeting held on July 20, 2000. The performance
contract describes scope and costs of services and includes exhibits that
detail: revenues, costs of membership information and the type of CSB. The
State also requires various supplemental schedules related to CSB
membership characteristics, terms, staff management salary costs and
revenues that are not part of the Performance Contract.
Attached for reference is an Executive Summary of contract terms and
conditions. The original contract document is filed with the Deputy County
Administrato~/f Human Services.
Preparer._/" ~"~- ~_~//tf ~ I ~.
fJ~/~~ Title: Executive Services Board
Georg~~ Bra~nstein , Director, Community
Attachments: Yes I No [-']
EXECUTIVE SUMMARY
The Chesterfield County Board of Supervisors is requested to
review and approve the State of Virginia FY2001 Community
Services Performance Contract for the Chesterfield Community
Services Board. This contract is the continuation of the state's
annual requirements that each Community Services Board prioritize
services to those populations with the greatest need and that
quarterly reports be submitted that reflect how that is being
accomplished. Among the many priorities and reporting
requirements in the Performance Contract, the following
highlights some key new issues:
1) The implementation of the Performance and Outcome
Management System (POMS) which will require compiling and
reporting sets of data determined by the state that
reflect the quality of the services provided.
2) Continuing development of Individualized Service Plans
(ISP) for all consumers identified by the state as ready
for discharge from State facilities. Chesterfield County
has the lowest state facility utilization rate in
Virginia.
3) Develop and submit a plan that assures coordination of
services for our consumers with their Primary Care
Providers.
In addition to these general highlights, the State
Performance Contract requires that the allocated state funds be
used for priority populations as defined in the contract. The
allocation and those populations are defined as:
1) Mental Health - General Allocation: $1,353,895 · Adults with Serious Mental Illness
· Children and Adolescents with Serious Emotional Disturbances
· Children at-risk of Serious Emotional Disturbances
2)
Mental Retardation General Allocation: $276,423
Citizens with Mental Retardation
Children under 6 years old with cognitive delays
3)Substance Abuse - General Allocation: $662,650 · Adults with substance dependency such as alcoholism and
drug addiction
· Women with substance abuse problems where children are
dependents
· Substance Abuse problems associated with violent
behavior
· Children and adolescents with substance abuse problems
Chesterfield County Community Service Board will receive
additional funds from the state, however all of that money is
directly attributed to specific service plans for consumers or
consumer populations.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Item Number: s.c.s.
Subject: State Road Acceptance
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
Summary of Information:
MATOACA:
Woodland Pond Sec. 11
Woodland Pond Parkway
Preparer:
Richard M. McElflsh
Title: Director of Environmental Enqineering
Attachments:
Yes
[--~ No
TO: Board of Supervisors
FROM~ Department of Envirommntal Engineering
SUBJECT: State Road Acceptance - WOODLAND POND, SEC. 11
DISTRICT: MATOACA
MEFI'ING DATE: 23 August 2000
ROADS FOR CONSIDERATION:
LAUREL COVE CT
LAUREL COVE LN
SHORECREST LN
WOODLAND POND PY
Vicinity Map: WOODLAND POND, SEC. 11
TO: Board of Supervisors
FROM: Departtmnt of Environmental Engineering
SUBJECT: State Road Acceptance - WOODLAND POND PY
DISTRICT: MATOACA
MEETING DATE: 23 August 2000
ROADS FOR CONSIDERATION:
WOODLAND POND PY
Vicinity Map: WOODLAND POND PY
'oduced by Chesterfield County
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: August 23, 2000
Item Number:
8.C.9.
Subject:
Request Permission for an Existing Asphalt Driveway, Brick Columns,
Storage Shed and Fence to Encroach Within a Fifty Foot Unimproved
Right of Way Known as Key Avenue
County Administrator's Comments:
County Administrator:
Board Action Reques~d: Staff recommends that the Board of Supervisors grant
Lonnie Wade McCoy, permission for an existing asphalt driveway, brick
columns, storage shed and fence to encroach within a 50' unimproved right of
way known as Key Avenue; subject to the execution of a license agreement.
Summary of Information:
Lonnie Wade McCoy has requested permission for an existing asphalt driveway,
brick columns, storage shed and fence to encroach within a 50' unimproved
right of way known as Key Avenue. This request has been reviewed by staff
and approval is recommended.
District: Bermuda
Jo~n W. Harmon
Title:Right of Way Manaqer
Attachments:
Yes
No
VICINITY SKETCH
REQUEST PERMISSION FOR AN EXISTING ASPHALT DRIVEWAY, BRICK .'
COLUMNS, STORAGE SHED AND FENCE TO ENCROACH WITHIN A FIFTY FOOT
UNIMPROVED RIGHT OF WAY KNOWN AS KEY AVENUE
Bap
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: August 23, 2000
Item Number: s.c.[0.
Subject:
Designation of Right of Way and Access Easement at the New LaPrade
Library
County Administrator's Comments:
County Administrator:
BoardActionRequested: Staff recommends that the Board of Supervisors designate
right of way and access easement at the new LaPrade Library, and authorize
the County Administrator to execute the necessary Declarations.
Summary of Information:
As a condition of the site plan approval for the new LaPrade Library, the
Transportation Department is requiring the designation of 0.577 acres of
County property as public right of way for road improvements and an easement
for access to the adjoining property.
District: Clover Hill
John W. Harmon
Title:Right of Way Manaqer
Attachments:
Yes
No
LaPrade Library
PIN: 7556895072
9000 Hull Street Road
N
CURVE DATA
~ RAD]~ DELTA CHORD LENGTH-IANGENT
5.00' 0o 9'07'N o,,'28"E ,,.8J-
~ 50.0~ 274~04,18, S3G°I5'55"E 239.17, __
20.3G' ~ ~ ,,
~05,85' 3P22'00" S68~2~'37"W 222J8' N3.95'
219.42' ~'
~ 892.94' 05044'40, SSl°lT'36'W 89.55' 44,80'
89A9'
/
(CALC) ~ '/ ~ ~t~ , I~ / (CALC)
~ OR FOR~ERLr ~ t
~5o.oo' ~ X ~//~
AREA OF PROPOSED RIGHT OF WAY t ~ ~j~m '
HEREBY DEDICATED FOR PW8~C LuoKc,,. ) ~
~OTES~ (80,
PROPERLY LINE INFORUATION SHO~N
HEREON IS RASED ON RECORD OF ~ R/~ HEREBY DEDICATED FOR
INFORUATION AND FOUND UONU~ENTATION~/~ PUBLIC STREET PURPOSES
AND ~EFLECTS ~ME ~CCU~ACY ~ND/OR
~N~CCU~C~ TH~OF. ~H~S ~L~T DO~S NO~ ~00 0 lO0 200
CONSTITUTE A BOUNDARY SURVEY AND I5
INTENDED FOR ACQUISITION PURPOSES ONLY.~F~T
~.~ ~LTI] O~~ NO, DESCRIPTION BY OATE
. ~:~ ;:,:,;.: ,~,~, PLAT SHOWING 0.577 ACRES
~ O IC~ELA. PAXTON ~ :[
TOff AORI6ULTURAL DB 507~ PAOE 665
sm;E~o MAP 9000 HULL ST. 755-G89-5072
~ ~ ~~ ~x ,~n~o-$m TOF 72871-00 CLOVER HILL
~:.'', ;~ ',',n x ,', ',, EmgimeeFs, Arch~tecf~ :nd P~.n~*~S 11/04/99 99PR0250 CHESTERFIELD, VA
~,~?¢~ NOW OR FOR~IERLY
~],X/ .4,/4) STRUbt VIRGINIA SNELLINGS --
'vOr~O,~,~ W.S. IOI PAGE 20~
~ '~ ~ GPIN: 756690~8J9
8710 HULL STREET ROAD
~, / //' ', E 11756489.583
, S%%~/ I; (PLAT)
E 1175BI97.832 ¢~-/ '
~ ,
-- , ·
~ 24.50' 8~'S2'~0' S2Et$]jO'W $5.87' 22.01' ~
~ 213.58' 2305'56, S01°23'07'E 8896' 4514' ~ ~-
i 88.32' ' ' ~
~ 86.00' 43052'30, 513°49"36"E 65.86' 3464' ~i~
64.26' ' ~
~ 87 50' 2°48'5' N64°OS'Sg'E 19 57' 9 83' ~
I m.5~' ' : ' .~
~1~5o.oo' ~"4o'52' ~35~54'o~' ~4~ 96 i 75 67' _~ ', o.~
-f /Id'9 . i ? o
COUNTY OF CHESTERFIELD ~
D.B. 5OZl PAGE 665 ~~
GPIN: 7556895072 ~'~/~/ ~ ~STIO41'Ig'E 33 92'
9000 HULL STREET ROAD ~~ ~ ~ ~ b '
EASEMENT : 22,724 S.F.<+/-) ' (7~
<o.s22 ~.~ ~
PROPERTY LINE INFORMATION SHOWN ......... C ..... ~ ~'/'~ I
HEREON IS BASED ON RECORD OF NO6O20'23"W 26.67'~
INFORMATION AND FOUND MONUMENTATION
AND REFLECTS THE ACCURACY AND/OR PERMANENT INGRESS/EGRESS EASEMENT
INACCURACY THEREOF. THIS PLAT DOES NOT
CONSTITUTE A BOUNDARY SURVEY AND IS I00 0 I00 200
INTENDED FOR ACQUISITION PURPOSES ONLY.
FEET
.o. ~.~=o. .~ ~ PgA? SNOWING PROPOSED PgR~ANEN?
INGRESS/EGRESS
?O Bg CONVEYED
FRO~: COUN?Y
?O: THE ADJACBN? PROPERTY OWNER'
TOF AGRICULTURAL DB 3071 PAGE 665
sun~ mo MAP 9000 HULL ST. 755-689-5072
~~ F*X ~nZZ0-3~3 TOF 72871-OO CLOVER HILL
E~¢~ee~s,~ch~ec~s ~d m~s 11/O4/99 99PR0250 CHESTERF}ELD~ VA
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Item Number: 8.C. ll.
Subject: Approval of Change Order ~8 to Contract with Motorola, Inc.
County Administrator's Comments~
County Administrator: ~
Board Action Requested:
Authorize the County Administrator to approve the change order to the
Motorola contract for a decrease in the amount of $70,655.40.
Summary of Information:
At the County's request, Motorola will return the Dictaphone Call Check
Series 6600 to the manufacturer for a credit of $70.655.40 to the County.
Ail responsibilities toward providing and integrating the call check
capability for recording both telephone and radio dispatch audio will now be
the responsibility of Nine One One, Inc., the telephone switch contractor.
Motorola will continue to provide the same audio sources to the County-
provided Call Check as would have been provided previously to the Dictaphone
Unit.
The justification for this change is due to the fact that the County has
purchased a Nine One One, Inc. Communication System that includes an Instant
Call Check device. This is a net savings to the County of $28,155.40 and it
was therefore decided to return the Call Check Series 6600 devices provided
per the Motorola contract ~0437:43178.1.
Preparer: (~-~'~-~ - ~'~_1'~
R6bert L. l~anes-
Title: Assistant to the County Administrator
Attachments:
J---~ Yes
No
04?
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meeting Date: August 23, 2000
Item Number: 8.C.12.
Subject:
Appropriation of a Department of Conservation and Recreation Grant, in the
Amount of $30,000 and Appropriation of Cash Proffers in the Amount of
$25,000 as a Grant Match for Improvements to the Dutch Gap Conservation
Area
County Administrator's Conunents:
County Administrator:
Board Action Requested:
Acceptance and appropriation of a Department of Conservation Recreation
Grant in the amount of $30,000 and Appropriation of $25,000 in Cash
Proffers for the Dutch Gap Conservation Area.
Summary of Information:
The Chesterfield County Parks and Recreation Department received a Virginia
Outdoors Fund/Land and Water Conservation Fund Grant of $30,000 for the
purchase of five floating docks, instructional signage, and to construct
pathways at the Dutch Gap Conservation Area. The need for additional water
access has been included in the Richmond Planning District as defined by
the 1996 Virginia Outdoors Plan. The project will also help to eliminate
the possibility of adverse impacts on the environment caused by the erosion
of waterside banks.
Preparer: t ?~/~ ~--' ~/'--"T~tle: Director, Parks and Recreation
Mich"el S. Golden
Attac~unents:
Yes
No
: ;
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetino Date: Auaust 23. 2000 Number
Bud.qet and Management Comments:
This item requests acceptance and appropriation of a Department of
Conservation Recreation Grant in the amount of $30,000 and appropria-
tion of park cash proffers in the amount of $25,000 as a grant match.
These funds will be used to purchase five floating docks and signage,
and to construct pathways at the Dutch Gap Conservation Area. The June
30, 2000 balance of parks cash proffers available to appropriate was
$173,000; appropriation of $35,000 ($25,000 for this request and
$10,000 for falling creek linear park property) will leave an available
balance of $138,000.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: August 23, 2000
Item Number:
8.C. 13.
,Subject:
Acceptance of a Parcel of Land from Fred J. Bernhardt, Jr. and Lee
P. Martin, Jr., Trustees of the Lind Lawrence Foundation
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors accept
the conveyance of a parcel of land containing 43.7 acres, more or less and
authorize the County Administrator to execute the deed subject to acceptable
title and environmental reports and to appropriate $10,000 in cash proffer
funds to cover acquisition costs.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 43.7 acres, more or less for parks and recreation
uses and authorize the County Administrator to execute the deed.
This property is located north of Chippenham Parkway adjacent to existing
properties owned by the County and will provide for the continuation of the
linear park along Falling Creek.
Approval is recommended.
District: Bermuda
John W. Harmon
Title:Riqht of Way Manaqer
Attachments:
Yes
No
~50
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: August 23. 2000 Number
Bud_clet and Mana.qement Comments:
This item requests acceptance of a 43.7 acre parcel that is located
adjacent to the existing Falling Creek linear park property and also
requests appropriation of park cash proffers in the amount of $10,000
for closing costs. The June 30, 2000 balance of parks cash proffers
available to appropriate was $173,000; appropriation of $35,000
($10,000 for this request and $25,000 for Dutch Gap grant match) will
leave an available balance of $138,000.
Preparer:
Rebecca T. Dicks~n
Title: Director, Bud.qet & Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date:
August 23, 2000
Item Number:
$.C.14.a.
Subject:
Acceptance of a Parcel of Land Along the West Line of Jefferson
Davis Highway from CMH Homes, Inc.
County Administrator's Comments:
County Administrator: ., ~-~
Board Action Requested: Staff recommends that the Board of Supervisors accept
the conveyance of a parcel of land containing 0.174 acres from CMH Homes,
Inc., and authorize the County Administrator to execute the necessary deed.
Summary of Information'
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 0.174 acres along the west line of Jefferson Davis
Highway (State Route 1 and 301). This dedication is for the development of
Clayton Homes Sales Center.
Approval is recommended.
District: Bermuda
Preparer: __
John W. Harmon
Title:Right of Way Manager
Attachments'
Yes
No
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST LINE OF JEFFERSON
DAVIS HIGHWAY FROM CMH HOMES, INC.
WIKI
Radio
Exit-62
HEMLOCK
NAD 85
!
60
50 0 60
GRAPHIC SCALE: 1" = 60'
J
120
11797598,5752
NOEO5'5~W
140,91'
154.15'
SOFO5'5~E
SITE PLAN No. 00-PR0281
COUNTY UTILITY No. 00-0127
CMH HOMES, INC.
11716 JEFFERSON-DAVIS HWY
DB 3157 PO 568
PIN No. 797-658-2483
0.174 ACRE PARCEL
FOR DEDICATION
,~ N10"58'30"W --
e 167.22'
I¢6.71'
~ S10'58'50" E
,., 3658885.377
11797576.858
JEFFERSON DAVIS HWY
U.S. ROUTE 1 &: 501
(VAR. W~DTH R/W)
/ z~
I ~N89"36'¢6"E
j~25.68'
PLAT SHOWING A 0.174 ACRE PARCEL OF
LAND TO BE DEDICATED TO THE COUNTY
OF CHESTERFIELD LOCATED IN THE BERMUDA
DISTRICT, CHESTERFIELD COUNTY, VIRGINIA
SCALE 1" = 60' ~ENE P/A?SON & A$$OCIA?~S, P.C.
4221 BONNIE BANK ROAD
JN ~12ROW RICHMOND VIRGINIA
804-271-8038
DATE: 7-17-00
FILE: CJT-4123ROW
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Item Number:
8.C.14.b.
Subject:
Acceptance of Two Parcels of Land Along the South Line of East
Hundred Road from Chesterfield Gardens, L.L.C.
County Administrator's Comments:
County Administrator:
Board Action Requested' Staff recommends that the Board of Supervisors accept
the conveyance of two parcels of land containing a total of 0.49 acres from
Chesterfield Gardens, L.L.C., and authorize the County Administrator to
execute the necessary deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of two
parcels of land containing a total of 0.49 acres along the south line of East
Hundred Road (State Route 10). This dedication is for the development of
Chesterfield Garden Apartments.
itrict: Bermuda
John W. Harmon
Title;Riqht of Way Manaqer ,
Attachments:
Yes
No
VICINITY SKETCH
ACCEPTANCE OF TWO PARCELS OF LAND ALONG THE SOUTH LINE OF EAST
HUNDRED ROAD FROM CHESTERFIELD GARDENS, L.L.C.
~n Ce 6
of
:~ROADWA¥
LL
Site
Rive
[Pad
City
Poi~
. ¢)57
MERCER P. FA Id
D.B 1110 PG, 66
GPIN: 82~644214~00000
CriES TERFIELD
GARDENS, LLC
GPIN: 82664`3479600000
//221`3 EAST HUNDRED ROA~
D.B. .3681, PG. 90
.3:7644528.45,38
116264,34.82,:78
GRAPHIC SCALE
0 1 nO 200
( IN FEET )
1 inch = ~00 ft,
R=`39.31. 72'
L=572.`32'
"-,_ T=286. 67'
~z5=08'20'25"
CH=571.82'
CH BRG=S48D4'I Z'E
N `3644146.$556
" E 11826860.240.3
LINE TABLE
L~ LENGTH BEARING
L 1 20. 05 N42'O2'Og'E
L2 ff4.04 N16~$'18"W
LJ ,32. 08, N81 '25'47"E
L 4 20. Og N41 '30 '53 "E
L5 99.68 S60'00'28"E
L6 127, 4J S5J'52'IJ'E
~; 256.66 S5J'52'IJ"E
75.6E' S60"00'28"E
BOLLING S.
PA R TIN
D.B. B2J PG, 179
GPIN: 82764J128700000
E
CriES TERFIELD
GARDENS, LL C 0.22
GPIN: 8274J41 JO00000
~2401 EAST HUNDRED ROAD
D.B. JTJS, PG. 545
GEORGE S. ELDER
D.B. 667 PG,515
GPIN: 82964J1~000000
T
9DUNTY SITE pLAN OOPRO197
COUNTY PROJECT '98-0100'
0.49 ACRES OF LAND TO BE DEDICATED
TO THE COUNTY OF CHESTERFIELD
SITUATED ON EAST HUNDRED ROAD-
STATE ROUTE # 10
i~ERMUDA DIS TRIC T
CHESTERFIELD COUNTY, VIRGINIA
REV, JUL Y 7, 2000
SCALE , 1' = 208' . JUNE 16. 2888
CHARLES C. TOW'NES & ASSOCIATES, P.C.
CIVIL ENGINEERS - PLANNERS - LAND SURVEYORS
9850 LDRI ROAD, SUITE 201
CHESTERFIELD, VIRGINIA
DRAWN BY GHB : ~ :
APPROVED BY o~ · ·
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Item Number:
8.C.14.c.
Subject:
Acceptance of Parcels of Land Along the East Line of Ironbridge
Road and the West Line of Cogbill Road from Wawa, Inc.
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors accept
the conveyance of two parcels of land containing 0.049 acres along the east
right of way line of Ironbridge Road (State Route 10) and a parcel of land
containing 0.045 acres along the west right of way line of Cogbill Road from
Wawa, Inc., and authorize the County Administrator to execute the necessary
deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conform to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Dale
John W. Harmon
Title:Riqht of Way Manaqer
Attachments:
Yes
No
# O59
VICINITY SKETCH
ACCEPTANCE OF PARCELS OF LAND ALONG THE EAST LINE OF IRONBRIDGE
ROAD AND THE WEST LINE OF COGBILL ROAD FROM WAWA, INC.
ROCK SP
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: August 23, 2000
Item Number:
8.C.14.d.
Subject:
Acceptance of a Parcel of Land Along East Hundred Road from Route
10 Land Company, L.L.C.
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors accept
the conveyance of a parcel of land containing 0.0694 acres along the north
right of way line of East Hundred Road (State Route 10) from Route 10 Land
Company, L.L.C., and authorize the County Administrator to execute the
necessary deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Bermuda
Jo~n W. Harmon
Title:Riqht of Way Manager
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Item Number:
8.C.14.e.
Subject:
Acceptance of Parcels of Land AlonG Bermuda Hundred Road and East
Hundred Road from Liberty Property Development Corporation
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors accept
the conveyance of parcels of land containinG a total of 0.5155 acres alonG
the south right of way line of Bermuda Hundred Road (State Route 697) and the
north right of way line of East Hundred Road (State Route 10) from Liberty
Property Development Corporation, and authorize the County Administrator to
execute the necessary deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conform to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Bermuda
John W. Harmon
Title:Riqht of Way Manager
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of :2
Meeting Date: August 23, 2000
Item Number:
8.C.15.a.
Subject: Lease of Property for Community Corrections Services
County Administrator's Comments:
County Administrator: ~
BoardAction Requested:Approval of a lease with Krause Road Properties, L.L.C.
for 2,963 square feet of office space at 10111 Krause Road for Community
Corrections Services and authorization for the County Administrator to
execute the lease agreement; subject to approval by the County Attorney.
Summary of Information:
Community Correction Services has negotiated a 3 year lease for office space
for $105,780.00. An option for two additional years for $82,595.00 is
included in the agreement. Rent payments are subject to annual appropriation
by the Board.
District: Matoaca
Preparer: ~
John W. Harmon
Title:Right of Way Manaqer
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: August 23.2000 Number
Budget and Management Comments:
This item requests that the Board approve a three-year lease for office
space located on Krause Road for Community Corrections Services. The
total cost for the lease is $105,780, of which $27,927 is for the
remaining nine months of the first year. This amount is only $927 over
the current amount of $27,000, for which provisions have been made in
the Community Corrections budget. The additional rental expense for
FY2001 will be funded from existing Community Corrections Services
appropriations.
Preparer: (~~'-('o '~-~ I'r.~ (-~-'~'Title: Director, Budqet & Manaqement
Rebecca T. Dickson
VICINITY SKETCH
LEASE OF PROPERTY FOR COMMUNITY CORRECTIONS SERVICES
Center
Ironbridge
Bapt,.
COURT
RO
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page '1 of 2
Meeting Date: August 23, 2000
Item Number:
8.C. 15.b.
Su~ect: Lease of Property for the Department of Social Services
County Administrator's Comments:
County Administrator:
BoardAction Requested:Approval of a lease with Court Square, Inc., A Virginia
Corporation for 3,304 square feet of office space at 9854 Lori Road for the
Department of Social Services and authorization for the County Administrator
to execute the lease agreement; subject to approval by the County Attorney.
Summary of Information:
Social Services has negotiated a 5 year lease for office space for
$277,380.72. Rent payments are subject to annual appropriation by the Board.
District: Dale
Preparer: c:~,.~ .,~ ,~
John W. Harmon
Title:Riqht of Way Manager
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetina Date: Auaust 23. 2000 Number
Budqet and Management Comments:
This item requests that the Board approve a five-year lease for office
space located on Lori Road for Social Services for a total cost of
$277,380.72. First year rental expenses will be approximately $51,212,
compared to the $36,150 annual rent of the (smaller) space at Crossroad
Properties currently being utilized by the Department for related
operations. The FY2001 adopted budget does not include an
appropriation for this additional expense. Staff has confirmed that
the increase in rental cost will be offset by federal pass-through
funds.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Management
VICINITY SKETCH
LEASE OF PROPERTY FOR THE DEPARTMENT OF SOCIAL SERVICES
Center
D£ERFIE~,D
~STA'
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Ironbridge Ba
COURT
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: August 23, 2000
Item Number:
$.C. 16.
Subject:
Request to Quitclaim a Sixteen Foot Sewer Easement and a Variable
Width Water Easement Across the Property of Watermill Properties,
L.L.C.
County Administrator's Comments:
County Administrator:
BoardActionReques~d: Staff recommends that the Board of Supervisors authorize
the Chairman of the Board of Supervisors and the County Administrator to
execute a quitclaim deed to vacate a 16' sewer easement and a variable width
water easement across the property of Watermill Properties, L.L.C.
Summary of Information'
Watermill Properties, L.L.C. has requested the quitclaim of a 16' sewer
easement and a variable width water easement across its property as shown on
the attached plat. Staff has reviewed the request and recommends approval.
District: Matoaca
John W. Harmon
Title:Right of Way Manager
Attachments:
Yes
No
VICINITY SKETCH
REQUEST TO QUITCLAIM A SIXTEEN FOOT SEWER EASEMENT AND A
VARIABLE WIDTH WATER EASEMENT ACROSS THE PROPERTY OF
WATERMILL PROPERTIES, L.L.C.
12
I '"' E:~K~NllE~$ * SiJR'VE'YORS * LANDSCAPE ARCHITECTS * EN'VlRONMENTAL SCIENTISTS * GEOGRAPHIC INFORMA'~ON SYSTEMS CONSULTANTS CONSTRUCTIOH MANAGERS
,':'76
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Item Number:
8.C.17.a.
Subject: Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
County Administrator: ~
Board Action Requested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to install underground cable to provide power for
the new Police and Fire Training Facility, located on Allied Road.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company to install underground
cable to provide power for the new Police and Fire Training Center, located
on Allied Road.
District: Bermuda
John W. Harmon
Title:Riqht of Way Manaqer
Attachments:
Yes
No
VICINITY, SKETCH
HUND
OUllt
leasant Bapt
Co 6
23E
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Item Number:
8.C.17.b.
Subject: Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
County Administrator:
Board Action Reques~d: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to install underground cable to provide power for
the new Chester Library, located on Centre Street.
Summary of Information'
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company to install underground
cable to provide power for the new Chester Library, located on Centre Street.
District: Bermuda
Preparer:~~~'~
JoHn w. Harmon
Title:Riqht of Way Manaqer
Attachments:
Yes
No
on Cheste~ AIVIE
ESTATES
GROV'[
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: August 23, 2000
Item Number:
8.C.17.c.
Su~ect: Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
County Administrator:
Board Action Requested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to install underground cable to provide power for
the new Richmond First Tee Clubhouse, located on Whitepine Road.
Summary of Information'
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Virginia Electric and Power Company to install underground
cable to provide power for the new Richmond First Tee Clubhouse, located on
Whitepine Road.
District: Dale
John W. Harmon
Title:Right of Way Manaqer
Attachments:
Yes
No
VICINITY SKETCH
lird;
/ /
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I
I
I
1 ~ / OWNER:
0~'/ THE COUNTY OF CHESTERFIELD,
A POLITICAL SUBDIVISION OF THE
COMMONWEALTH OF VIRGINIA
IRONBRIDGE PARK
TEE CLUBHOUSE
%
Plat to Accompany
Right-of-Way Agreement
VIRGINIA POIIIfER
Virglnlo Electric ond Power Compony UG
District
MIDLDTHIAN
District-Township-Borough County-City State
DALE CHESTERFIELD VA
Office Plot Number
HIDLDTHIAN 0500-0095
Estimate Number Grid Number
56158 L2343
Dote By
Legend
LocoUon of Boundory Lines of R;ght-of-Woy
15 FEET
'---I~'-----Ind~cotes Property Une ;s R~ght-of-Woy
Boundory
15 FEET
Poge 5 of 5
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23 2000 Item Number: 8.C.18.a.
I '
Subject:
Transfer of $1,960 in Midlothian District Improvement Funds to Pay a Portion
of the Costs of the Police and Parks and Recreation Departments for the
Village of Midlothian Day Festival
County Administrator's Comments.
County Administrator:
Board Action Requested:
Transfer $1,960 to the Police and Parks and Recreation Departments to rent
space and equipment and provide services for the Village of Midlothian Day
Festival.
Summary of Information:
Mr. Barber has requested that the Board transfer $1,960.00 of Midlothian
District Improvement Funds to pay a portion of the costs incurred by the
County to supply police and parks and recreation services to the Village of
Midlothian Day Festival. The Police and Parks and Recreation Departments
have traditionally given assistance to the Festival and the funds will help
defray the costs incurred by these departments to rent equipment and space
and provide services which the departments previously planned to provide.
$250 of the amount will be transferred to the Police Department to provide
uniformed officers and $1,710 will be transferred to Parks and Recreation to
rent space in Midlothian Middle School and to rent tables, chairs a stage
platform and other equipment. '
The unaudited balance in the Midlothian District Improvement Fund is
$80,417; uses totaling $1,960 will leave a balance of $78,457.
Preparer:
Rebecca T. Dickson
Attachments:
Ycs
Title: Director, Budget and Management
0423:50346. l
N0
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can consider
a request for funding with District Improvement Funds. Completing and signing this
form does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
.1
What is the name of the applicant (person
nr org.~nlz--,*ion) ~,~[,;,,,, ~h.s funding
request?
If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
~1 ' ;~ ' ' '
What is the amount of funding you are
seekingS.
Describe in detail the funding request and
how the money, if approved, will be spent.
Is any County Department involved in the
project, event or program for which
you are seeking funds?
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
0407:23380.1
Page 2
If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
· Yes No
Yes V' No
Yes V' No
What is the address of the applicant
making this funding request?
What is the telephone number, fax number,
e-mail address of the applicant?
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman or vice-
chairman of the organization.
Title (if signing on behalf of an organization)
_
Printed Name
0407:23380.1
Midlothian Junior Woman's Club
P.O. Box ,423
Midlothian, Virginia 23113
July 21, 2000
Kimberly Conley
County Administration
P.O. Box 40
Chesterfield, VA 23832
Dear Ms. Conley:
Per our conversation, I am sending you the District Improvement Funds Application to help defray the
costs of the 19th Annual Midlothian Village Day Festival and Craft Fair, sponsored by the
Midlothian Junior Woman's Club. This year the festival will be held on Saturday, October 21st, 2000
from 10 am to 4 pm at the Midlothian Middle School on Midlothian Turnpike. All activities are
outdoors, and the event is held rain or shine! We will be publicizing this year's festival event through
local newspapers, radio and television advertisements. Last year, over 10,000 people visited the festival
throughout the day.
As a member of the General Federation of Women's Clubs (world's largest non-profit women's service
organization), the Midlothian Junior Women's Club donates all proceeds from the Midlothian Village
Day Festival to local charities. In previous years, with your support, we have been able to help groups
such as Easter Seals Camp East, YWCA, YMCA, Meals on Wheels, local libraries, schools, fire and
rescue squads, SADD, Red Cross and Special Olympics. Donations and assistance to these
organizations would not be possible without your support. Please take time to consider aiding us in our
efforts by approving this application. Your help means a great deal to all of us in the Midlothian Junior
Woman's Club and to our community.
If you have any questions or would like more information about the Midlothian Junior Woman's Club,
please contact me at 320-4284. Thank you again for your support!
Sincerely,
Melissa Punch
Midlothian Junior Woman's Club
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Item Number: 8.c.18.b.
Subject:
Transfer of $3,000 in the Bermuda District Improvement Fund to the Parks and
Recreation Department to Install Landscaping in the Right-of-Way of Hidden
Valley and South Chester Roads
County Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer $3,000 in Bermuda District Improvement Funds to the Parks and
Recreation Department to install landscaping in the right-of-way of Hidden
Valley and South Chester Roads.
Summary of Information:
Mr. McHale requests the Board to transfer $3,000 from the Bermuda
District Improvement Fund to the Parks and Recreation Department to install
landscaping in the right-of-way of Hidden Valley and South Chester Roads.
The Hidden Valley Community Association initially contacted Mr. McHale to
replace landscaping in VDOT right-of-way which was destroyed by drought. The
County may use public funds for landscaping which improves public property
and benefits the driving public generally. Since the County cannot make
donations to homeowners' associations, the $3,000 must be transferred to the
Parks and Recreation Department and the Department must hire and pay a
landscaping contractor directly.
The unaudited balance in the Bermuda District Improvement Fund is
$41,303; use of $3,000 will leave a balance of $38,303.
Rebecca T. Dickson
Title: Director, Budget and Management
0423:50348.1
Attachments:
Yes
----]No
BOARD OF SUPERVISORS
ARTHUR S. WARREN
CHAIRMAN
CLOVER HILL DISTRICT
RENNY BUSH HUMPHREY
VICE CHAIRMAN
MATOACA DISTRICT
J. L. McHALE, III
BERMUDA DISTRICT
KELLY E. MILLER
DALE DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
CHESTERFIELD COUNTY
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832-0040
(804) 748-121]
LANE B. RAMSEY
COUNTY ADMINISTRATOR
June 7, 2000
Mr. Larry Ray
Hidden Valley Community Association
4001 Belspring Road
Chester, Virginia 23831
Dear Mr. Ray:
As we discussed during May, Jack McHale's Bermuda District Improvement Fund had a
zero balance as of thc May Board of Supervisors meeting. For this reasOn, the county was not
able to fund Hidden Valley's Community Enhancement Program request at that time. However,
all of the districts receive new funds at the beginning of the budget year in the summer.
Mr. Mcltale has requested that your neighborhood's application come before the Board at
the August 23~ meeting. Hopefully this will give your organization enough time to complete their
plantings this year. The agenda deadline for this meeting is August 11~. This deadline simply
refers to when county staffneeds to prepare an agenda item to be presented to the Board. Your
application has been completed so you will not need to fill out any additional paperwork that I
know of before that deadline.
The only aspect of the application that is still tentative is the amount of the median that
can be improved. The County Attorney's office will make this determination prior to the August
meeting. I will be leaving the county on June 16a'. The woman who will be working with your
application after that date is Klm Conley. Kim is very helpful and she actually created the District
Improvement Fund application process. If you have any questions prior to June 16~ please give
me a call at 796-7079 and Kim can be reached at 748-1567. I hope you have a wonderful
summer and I hope the landscaping looks great!
Cc;
Kim Conley, County Administration
Barbara Fassett, Planning Department
APPLICATION
This application must be completed and signed before the County can consider a request
for funding with District Improvement Funds. Completing and signing this form does not
mean that you will receive funding or that the County can legally consider your request.
Virginia law places substantial restrictions on the authority of the County to give public
funds, such as District Improvement Funds, to private persons or organizations and these
restrictions may preclude the County's Board of Supervisors from even considering your
request.
1. What is the name of the applicant (person or organization) making this funding request?
Hidden Valley Community Association
2. If an organization is the applicant, what is the nature and purpose of the organization? (Also
attach organization's most recent articles of incorporation and/or bylaws to application.)
To promote goodwill and cooperation in all matters pertinent to the welfare, improvement and
general development of Hidden Valley subdivision; to promote and facilitate the protection of the
general welfare of the residents through united action; to promote a medium for the solving of
community problems; to promote, develop and foster social relations among said residents; to
promote, engage in and assist in all activities designed to further the health, safety and general
welfare of the; to promote the orderly, rational and aesthetic development of the subdivision and to
promote the orderly, rational and aesthetic development of land adjacent to and in the vicinity of the
Subdivision.
3. What is the amount of funding you are seeking?
$3,000
4. Describe in detail the funding request and how the money, if approved, will be spent.
Construction on the Hidden Valley Development began in about 1975 with the majority of
the original community built out by 1990. In the early 90's two new sections were opened to
development and construction continues in those areas. The community does not have any
recreational areas or commons areas other than the entrance.
The community association was chartered in 1981 to work toward the common good of the
community. The major emphasis has been to maintain communication with the community
related to matters of interest to the community such as zoning and development issues that
might impact the community. There are no covenants for the community and membership in
the community is strictly voluntary. There are 285 homes in the development and about half
the households are members of the association. At the 1999 annual meeting community
members suggested making improvements to the entrance landscaping and dues were
increased to support this project.
The main entrance to the community has a traffic island approximately ten feet wide and 150
feet long with a stone entrance. The only landscaping provided by the developer was some
holly trees that flank both sides of the entrance and seven crepe myrtle trees in the island.
The island is narrow and the crepe myrtle trees have grown quiet large and are too large for
the narrow island. These trees need to be replaced to prevent interference with traffic
visibility. The remainder of the island is covered in grass.
The board studied the issue in 1999 and discussed the costs with several landscaping firms.
It was clear that the cost would require an incremental approach to the project because of our
limited resources. The board established the following goals for the project:
mo
Develop a landscape plan for the entrance and island that landscapes the entire area
and provides some year round color and beauty to the area. Today we have colorful
crepe myrtle tees during season and nothing else the remainder of the year.
b. Install a watering system.
Last fall we started incremental landscaping process. New_~plants were agdedto.~the..entrance
area ..... and about on third of the island at a cost of $1,8~)0. We tried to select hardy plants to
withstand the summer heat and drought but we have concluded that we_.c__ne, e~.~tion
sys~t~9_j~ro._t_e_c_It~Qur. ~nv~stment a_nd ensure a nice entry. The Board has voted to attempt to
install an irrigation system this year from funds available from dues. However, our assets
will not support the completion of the landscaping until later years.
Our request for $3,000 is to support the landscaping effort. Attached are rough drawings of
the original islahd plans. However, this drawlh~"~e'~I~C--[~trying to keep the existing crepe
myrtle trees that we have concluded must be replaced with smaller tress and additional
landscaping. If the county grant is provided, we are certain we can fund the irrigation from
our resources and the grant would be used for the area preparafion_~artd_l_an~..t_~h_at
xemai~ to be com~!~e__t~d. We would ari~icipate that the project could be completed by the
end of the fall landscaping season.
e
Is any County Department involved in the project, event or program for which you are
seeking funds?
No.
If this request for funding will not fully fund your activity or program, what other individuals
or organizations will provide the remainder of the funding?
As indicated above, the community association has spent $1,800 on partial landscaping and
is prepared to spend up to $4,000 connecting to water and installing an irrigation system.
7. If applicant is an organization, answer the following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes
Yes
Yes
w
What is the address of the applicant making this funding request?
Hidden Valley Community Association
Larry Ray, President
P.O. Box
Chester, VA 23831
9. What is the telephone number, fax number, e-mail address of the applicant?
748-9151 (Home)
674-3358 (Work)
raylc (~.vadoc.state.va.us (Work)
Title: President (..,/
Printed Name: ~trry Ray,
Date
~IAY, - 11' OI)(THU) 13:(15 PRO(;IJREIvI~,&T+RSK
05/11/00 Thru 11:1o FAX 804 7b
TEL: 80467~5.530
C'FIELD co. BUDGET
P, 004
~]003
CEP Project Funding Applica_tio!
Date application submitted: 4-o,D ~'--O CD
Name of Orgarfization(s): _z~.tDz~mj .f'~/._t_e_7,
Nature of organization(s): Please describe the purpose of your group(s):
In relation to your organizations, answer the following questions: ---__/ Is the organization a corporation?
Is the organization non-profit?
Is the organization tax exempt?
Does your organization have By-Laws/Articles of
Incorporation?
Contact Person, Address and Phone Number: /,q,~fa), ~ ~,
4d~o / -~~-L~t>/Z., ~.? ~ ~o ~
Pro - -' --'- ,.-._ ,'~,z~z>e--,xJ ~., ~
posed Project Title: _ ~",q7724,o cE'- ,~.~rv~_~zTo,xj
Magisterial District(s) in which proposed project will be undertaken:
05/11/00 THU 12:08 [TX/RX NO 6272] ~004
~IA¥,-11' I)O(THU) t3:06 PRO(;URE~IE~+RSK ~IGT,
05/il/00 T/i'U 11:i0 FAX 804 75_
TEL:804674~30
C'FIELD Co. BUDGET
P,
~]006
CEP Project Funding Application
Page 5
After the proposed project has been completed, what are your orgazlization's
future pla~s and projects?:
Anticipated project start date: "~-'--~Y/~U~ ~f-~"' ~~ddT~
Anticipated project completion dat~: 0~~ ~ ~000 ~,
Revised: October 1997
05/11/00 THU 12:08 [TX/RX NO 6272] ~007
~IAY.-ll'//t/(THIJ) 1:5:(/5 PR()(;UREI¥1E~i,,~+RSK MGT, TEL:804674~50 P. 002
Question 9: How will the proposed project meet CEP goals.
The Hidden Valley development is approximately thirty years old. It is a very nice community
and except for one smaller section, the area is fully developed. While the community is beautiful
and continues to be popular, it was built at a time when entrance beauty did not receive the
attention it receives today. Many of the neighboring communities that are not as nice as Hidden
Valley have far superior entry landscaping. Also, there are no restrictive covenants which limits
the association's ability to raise sufficient funds to tackle the beautification without assistance.
The requested funding w/Il benefit the county as well as the residents by retaining property
values and the tax base. This goal will be accomplished by beautification project as well as
developing community and homeowner pride that will encourage residents to maintain their
home and property. The community does not have a pool or clubhouse that makes developing
community spirit difficult in our community. The beautification project will foster community
spirit and pride by showing visible proof of activity and improvement in the community. We
believe that community self sufficiency will also be promoted by providing an incentive for more
residents to participate in community activities and support other projects by becoming dues
paying members of the association. It is felt that this is a wi_n/w/n opporm_nity for the residents
and the county.
05/11/00 THU 12:08 [TX/RX NO 6272] ~002
04/13~00
Amended Articles
Amended Articles of Incorporation
of
Hidden Valley Estates Civic Association, Inc.
We hereby associate to form a nonstock and nonprofit corporation under the provisions of Chapter
10 of Title 13.1 of the Code of Virginia, and to that end set forth the following:
Name
The name of the corporation is: Hidden Valley Estates Civic Association, Inc.
Purposes
The purposes of the corporation are:
1. To promote among the residents of the Hidden Valley Estates subdivision, located in the County of
Chesterfield, Virginia, goodwill and cooperation in all matters pertinent to the welfare, improvement and
general development of said subdivision; to promote and facilitate the protection of the general welfare of
the residents of said subdivision through united action; to promote a medium for the solving of
community problems of residents through civic organization; to promote, develop and foster social
relations among said residents; to promote, engage in and assist in all activities designed to or having as
their purpose the furtherance of the health, safety and general welfare of the said residents; to promote
the orderly, rational and aesthetic development of said subdivision and to promote the orderly, rational
and aesthetic development of land adjacent to and in the vicinity of the aforesaid subdivision.
2. To provide a medium for the citizens of Hidden Valley community for the exchange of and the
assimilation of information concerning the affairs of said community; to promote the civic, economic,
recreational and educational welfare of said community; and to do all other things necessary to carry out
the primary purpose herinabove set forth.
3. The corporation is organized and shall be operated exclusively for charitable, educational, recreational
and civic purposes. No part of the net earnings of the corporation or assets of the corporation shall inure
to the benefit of, or be distributable to, its members, trustees, officers or other private persons, except
that the corporation shall be authorized and empowered to pay reasonable compensation for services
rendered and to make payments and distributions in furtherance of the purposes set forth in Paragraphs 1
and 2 herinabove set out.
101
4/13/00 1
~04/15/00 Amended Articles 2
Upon the dissolution of the corporation, the Board of Directors shall, after paying or making
provision for the payment of all of the liabilities of the corporation, dispose of all the assets of the
corporation exclusively for the purpose of the corporation in such manner, or to such organization(s)
organized and operated exclusively for charitable, educational, religious or scientific purposes as shall
at the time qualify as an exempt organization(s) under 501(c) for the Internal Revenue Code of 1954
(or the corresponding provision of any future United States Intemal Revenue Law), as the Board of
Directors shall determine. Any such assets not so disposed of shall be disposed of by a court of
competent jurisdiction of the county in which the principal office of the corporation is then located,
exclusively for such purposes or to such organization(s) as said court shall determine, which are
organized and operated exclusively for such purposes.
Powers
The corporation shall have power, in addition to those powers conferred by the laws of the State of
Virginia, to:
a. Do all things necessary or convenient to effect any or all of the purposes for which the organization is
organized.
b. Enter into partnership agreements with other corporations, whether organized under the laws of the
State of Virginia or otherwise, or with any individual(s).
Membership
Members of the corporation shall be adult owners of property or adult residents (up to two votes per
household) in thc Hidden Valley Estates subdivision (as shown on the recorded plats) and who reside in
Hidden Valley Estates and pay the annual dues as set forth in thc By-Laws.
4/13/00
04/13/00 Amended Articles 3
Directors
The corporation shall be governed by a Board of Directors as set forth below:
1. The corporation shall have 9 Directors.
2. The Directors shall be elected directly to the Board by the members by a majority vote of the
members or by proxy at the annual meeting and shall be elected Directors for two-year terms. Directors
shall have overlapping terms of office as set out in the by-laws and be subject to removal as set out
therein.
3. The President shall also be the Chairman of the Board of Directors, and the President shall preside at
all meetings of the Board of Directors. The Vice President shall preside in the absence of the President.
4. Directors shall at all times be members of the corporation. No nomember shall stand for election or
sit on the Board of Directors.
5. Any vacancy occurring on the Board of Directors shall be filled by the affirmative vote ora majority
of the members present at a meeting after notice of said meeting is give to said members.
6. The Directors shall serve without compensation.
Registered Office and Agent
The address of the corporation is P. O. Box 873, Chester, Virginia, 23831. The name of the county in
which thc registered office is located is Chesterfield. The Vice President (or designee) shall be thc
Registered Agent.
4/13/00 3 ~.OB
'04/13/00 Amended Articles 4
Indemnification by Corporation
Each person now or hereafter a Director or officer of the corporation (and his/her heirs, executors and
administrators) shall be indemnified by the corporation against all claims, liabilities, judgments,
settlements, costs and expenses including all attorney fees imposed upon or reasonable incurred by
him/her in connection with or resulting fi.om any action, suit, proceeding or claim to which he/sbe is or
may be a party by reason of being or having been a Director or officer of the corporation (whether or not
a Director or officer at the time such costs or expenses are incurred by or imposed upon him/her) except
in relation to matters as to which he/she shall have been finally adjudged in such action, suit or
proceeding to be liable for gross negligence or willful misconduct in the performance of his/her duties as
such Director or officer. In the event of any other judgment against such Director or officer or in the
event of a settlement, the indemnification shall be made only if the corporation shall be advised in cases
none of the persons involved shall be or have been a Director by the Board of Directors of the
corporation and otherwise by independent counsel to be appointed by the Board of Directors that in its or
his/her opinion such Director or officer was not guilty of gross negligence or willful misconduct in the
performance of his duty and in the event of a settlement, that such settlement was or is in the best interest
of the corporation. If the determination is to be made by the Board of Directors, it may rely as to
questions of law on the advise of independent counsel. Such right of indemnification shall not be deemed
exclusive of any rights which he/she may be entitled under any by-law agreement, vote of members or
otherwise.
4/13/00 4
04/13/00
Amended By-Laws
Amended By-laws
Of
Hidden Valley Estates Civic Association, Inc.
Article 1, Membership Meetings
Section 1. Annual Meetings: The annual meeting of the membership of the corporation shall be
held on the second Tuesday of February. If that day is a legal holiday, the annual meeting shall be
held on the next succeeding day not a legal holiday. The fiscal year for the corporation begins on
March 1 of each year.
Section 2. Other meetings: All meetings of the membership shall be held at the times and places
determined by the Board of Directors. The time and place shall be stated in the notice or waiver
of notice of each meeting. Meetings of the membership shall be held whenever called by the
President, a majority of the Directors or by a majority of the members.
Section 3. Quorum and Voting: Twenty percent of the previous fiscal year's and new year's
members shall constitute a quorum at any meeting of the membership. If less than a quorum is
present, the issues to be voted on will be rescheduled at a time and place to be announced to the
membership. Current year's members shall also have voting rights.
Section 4. Conduct of the Meeting: As set out in the Articles, the President shall preside over all
meetings of the membership, and the Vice President shall preside in his/her absence. If neither of
them can be present, the President shall appoint someone to act in his/her stead. The Secretary of
the Corporation shall act as secretary of all the meetings if he/she is present. If he/she is not
present, the President shall appoint a secretary of the meeting. He/she who presides over the
meeting may appoint one or more inspectors of any election to determine the qualifications of
members to vote.
4113/00 1 ~ 0~.%
k'IAY. -11' 011(THU) 13:05 PR0(;UREMEIT+RSK MGT.
05/ll,/fiO TffU 11:i0 F,~ 8o~t 78..~f18
TEL: 804674~530
C'FIELD Co. BUDGET
P, 005
~oo4
CBP Project Funding Application
Page 3
If applicable, list the organizations involved with your coalition and each
organization's connection to this proposed project:
Proposed Project Description. Please be specific - describe actual
activities/improvements whiclx will take place. If the proposed project
involves any physical improvements, please attach a sketch of the property
showing all improvements includ.ing the location of public property:
The following are the goals of the CEP:
A. Promote community wellness and self-sufficiency; 4~'
B. Promote business wellness and self-sufficiency;
C. Develop community, neighborhood and business Ieaderskip; -k
D. Foster comrnuaity spirit and pride; ~
Demonstrate commitment to plan and provide for the future; -~
F. Improve communication and understanding between government,
communities, neighborhoods and businesses;
G. Promote private-public partnerships to address community issues, and
H. Make better use of taxpayer dollars by addressing problems before
they worsen.
On a separate sheet, describe how the proposed project meets the CEP
goals. Be specific in the a~ticipated results or products which will be
produced by the proposed project, For example, explain how your proposed
project will promote community wellness and self-sufficiency.
05/11/00 THU 12:08 [TX/RX NO 6272] ~005
MAY. -lI'//O(THIJ) 15:06 PROGUREMF,~+RSK MGT.
05/11/00 THU 11:10 PAX 804
TEL: 80467~,~530
C'FIELD Co. BUDGET
CEP Project Funding Application
Page 4
Have you read the CEP Project Fund~irtg criteria described on the first page
of this application? Yes ~ No
Describe any experience your organization(s) has had in project
management: V"~8 t~l o ~ ~ /gW~o.2~--~r-q /~'/~,&-- Z~e-~-m/
/
v12.
Tqtal proposed project cos~: ~- ~. .'~.- ~--'r:~_ . ~ O~O0
Amount of proposed CEP Project funding requested:
List other sources of funds which will be used to complete this project.:
If the proposed project is funded, how will your organization spend CEP
Project funds (pleasg,,be specific - e.g. what will be purchased):
05/11/00 THU 12:08 [TX/RX NO 6272] ~006
04/13/00 Amended By-Laws 2
Article 2 Board of Directors
Section 1. Number, Election and Terms: The Board of Directors shall be elected from the floor at
the annual meeting of the membership and serve two year overlapping terms. The terms shall
expire as follows: President, Treasurer, Newsletter Editor and Grounds Beautification Directors'
terms expire on odd numbered years. The Vice President, Secretary, Neighborhood Watch,
Activities and Welcoming Directors' terms shall expire on even numbered years. A person being
elected to fill a vacancy that may occur on the Board of Directors shall hold office until removed
or until the next annual meeting of the members or until a successor is appointed by the Board of
Directors to fill the vacancy. The majority of the number of Directors shall constitute a quorum at
a director's meeting. Less than a quorum may adjourn the meeting to a fixed time and place with
no further notice of any adjourned meeting being required.
Section 2. Removal and Vacancies: The membership at any meeting, by a vote of a majority of
the members, may remove any Director and fill the vacancy.
Section 3. Meetings and Notices: Meetings of the Board of Directors shall be held at any time
determined by resolution of the Board or upon call of the Presidem or upon the call of a majority
of the members of the Board. Notice of any meeting not held at a time determined by resolution
of the Board shall be given to each Director at least 24 hours before the meeting by telephone or
in person. Any such notice shall contain the time and place of the meeting, but need not contain
the purpose of the meeting. Meetings may be held withom notice if all of the Directors are
present or those not presem waive notice before or after the meeting.
4/13/00 2 ~ O~
04/13/00 Amended By-Laws 3
Article 3 Committees
Section 1. Executive Committee: The Board of Directors may designate, by resolution of a
majority of the directors, the President and Vice President or another director, to constitute an
Executive Committee. This committee, when the Board of Directors is not in session, may
exercise all of the powers of the Directors except to approve an amendment of the Articles of
Incorporation or the By-laws, or plan of merger or consolidation, and may authorize the seal of
the Corporation to be affixed as required. This committee may make rules for the holding and
conducting of its meetings, the notice thereof required and the keeping of its records.
Section 2. Other Committees: The Board of Directors may designate other committees as
deemed necessary and may include the following.
a. Neighborhood Watch. Responsible for monitoring and communicating suspicious or
criminal activity in Hidden Valley.
b. Activities. Responsible for organizing 3 to 5 activities per year for Hidden Valley
residents.
c. Newsletter. Responsible for compiling and communicating the plans, actions and
needs of the Board of Directors.
d. Grounds Beautification. Responsible for coordinating spring/fall entrance cleanups
and promoting beautification of Hidden Valley.
e. Welcoming. Responsible for greeting new residents and assisting them with
information about Hidden Valley and the Chester area.
4/13100 3 ~. 0~"
04/13~00
Amended By-Laws
4
Article 4 Officers
Section 1. Positions: The officers of the Corporation shall consist of a president, vice
president, secretary and treasurer.
Section 2. Elections: The officers shall be elected by a majority of the votes cast for a
candidate for each office by the members present at the annual meeting or by proxy. The
outgoing president shall take nominations from the floor for the incoming officers.
Following the election of the new officers, the incoming president shall assume his/her
duties and preside over the remainder of the meeting. Any position not filled by election
will be filled by appointment by the Board of Directors.
Section 3. Terms: The officers shall serve two-year overlapping terms.
Section 4. Succession: The President and Vice President shall not succeed themselves to
their respective offices. Any officer may hold more than one office, except the same
person cannot be President and Secretary.
Section 5. Removal and Vacancies: The membership at any meeting may remove any
officer with cause and fill the vacancy with a majority vote of the members. If the office
of President becomes vacant, the Vice President shall assume the office and hold it until
the position is filled as hereinabove set out.
Section 6. Officers to be Members: Officers shall at all times be members of the
Corporation. No nonmember of the Corporation shall stand for election.
Section 7. Compensation: The officers shall serve without compensation.
4/13/00 4 Z
04/13~00
Amended By-Laws
Article 5 Seal
Section 1. Seal: The seal of the Corporation shall be a flat faced circular die with the
word "SEAL" and the name of the corporation engraved thereon.
Article 6 Check~ Notes and Drafts
Section 1. Signatures: Checks, notes, drafts and other orders for the paymem of money
shall be signed by the Treasurer or President or another member of the Board of
Directors.
Article 7 Dues
Section 1. Dues: The annual dues shall be determined by a majority vote of the members
at the annual meeting. Increases or decreases in the annual dues may only be established
by majority vote of the members present at a duly constituted meeting.
Article 8 Officers and Their Duties
Section 1. The officers of the Corporation shall have such duties as generally pertain to
their respective offices, as well as such powers and duties as t~om time to time may be
delegated to them by the Board of Directors. The following are the general duties to be
performed by each officer:
President: To preside at all meetings; to have general supervision of the affairs of
the association; to appoint any person or committee not otherwise ordered by the Board
of Directors; to personally represent the association on proper occasions and in business
matters; to assist all other officers of the organization in their records, correspondence and
other duties.
04113~00
Amended By-Laws
6
Vice President: To perform the duties of the President in his/her absence.
Secretary.: To keep a record of the meetings of the organization in a minute book;
to send out notices of regular and special meetings; to handle all the correspondence; to
perform such other duties as generally fall to that office.
Treasurer: To collect dues from all members; to collect all other money due the
Corporation; to make all payments from the Corporation funds when so ordered by the
Board of Directors; to keep an account of all money matters; to make a statement of the
Corporation's funds when called upon by the Board of Directors.
Article 9 Roberts' Rules of Order
Section 1. Roberts' Rules of Order shall govern the parliamentary proceedings of this
corporation unless otherwise provided for in these By-laws. The order of business shah
be:
a. Roll Call
b. Reading of the Minutes of Previous Meetings
c. Report from Officers and Committees.
d. Old Business
e. New Business
4/13/00 6
BOARD OF SUPERVISORS
ARTHUR $. WARREN
CHAJRMAN
CLOVER HILL DISTRICT
RENNY BUSH HUMPHREY
VICE CHAIRMAN
MATOACA DISTRICT
J, L McHALE, III
KELLY F- MILLER
DALE DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
April 3, 2000
CHESTERFIELD COUNTY'
P.O.. Box 40
CHESTERFIELD, VIRGINIA 23832-0040
(804) 748-1211
LANE B. RAMSEY
COUNTY ~NISTRATOR
Mr. Roger Habeck
3800 Middlebrook Ct.
Chester, VA 23831
Dear Mr. Habeck:
Per our conversation regarding funding to assist with landscaping the entrance of Hidden Valley
Subdivision, attached is a copy of the District Improvement Fund Application that must accompany
all funding requests. Please complete and return the application as soon as possible with background
information (i.e. actual cost, layout, projected time frame, etc.)to:
Kimberly Conley
County Administration
P.O. Box 40
Chesterfield, VA 23832
If you should have any questions, please contact me at 748-1567.
application to me at 717-6297.
Thank you for your assistance.
Sincerely, /
Kimb~rly Conley
County Administration
Attachment
You may fax the completed
Providing a FIRST CHOICE community through excellence in public service.
111
5 -2 -00
RE: Hidden Valley Community Association Landscaping Project
I have talked to two different residents of this neighborhood over the last year or so. Its my
opinion that Hidden Valley neighborhood is represented by a well organized civic association that
is involved with activities that positively impact the neighborhood and community. I feel the
requirement for the CEP venture meetings can be waived for this group and that the project should
continue on to the funding phase of CEP.
If you have any questions, call me at ext. 1081.
Barbara
cc: Lynne Wasz
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date:
August 23, 2000
Item Number:
8.C.18.c.
Subject:
Transfer $2,000 in Matoaca District Improvement Funds to Parks and Recreation
to Purchase a Football Practice Sled
County Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer $2,000 from the Matoaca District Improvement Fund to the Parks and
Recreation Department to purchase a football practice sled.
Summary of Information:
Ms. Humphrey has requested the Board to transfer $2,000 from the Matoaca
District Improvement Fund to the Parks and Recreation Department to purchase
a new football practice sled for the County's youth football program. This
request, as well as a request for uniforms, was originally made by Ettrick
Youth Sports Association, Inc. Under state law, the Board cannot give public
funds to organizations like Ettrick Youth Sports. In addition, under the
Board's District Improvement Fund policy, the Board does not fund operational
or uniform costs for athletic associations. The Board's policy does permit
the Board to fund the purchase of capital equipment by Parks and Recreation
so long as the capital equipment is needed for the athletic programs
sponsored by the Parks and Recreation Department and is generally available
for use by the public. The purchase of the football practice sled is
consistent with the Board's policy. The cost of a sled is $2,000.
The unaudited balance in the Matoaca District Improvement Fund is
$76,410; uses totaling $5,060 will leave a balance of $71,350.
Preparer:
Rebecca T. Dickson
Title: Director, Budget and Management
0423:50347. !
Attachments:
---]No
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can consider
a request for funding with District Improvement Funds· Completing and signing this
form does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request·
What is the name of the applicant (person
or organization) making this funding
request?
If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application·), ,~
What is the amount of funding you are
Describe in detail the funding request and
~m~_w .the rn~ne_y~ if, approvjed, wall be spent.
Is any County Department involved in the
project, event or program for which
you are seeking funds?
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
0407:23380.1
Page 2
Bi
If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
What is the address of the applicant
making this funding request?
What is the telephone number, fax number,
e-mail address of the applicant?
,Yes
Yes ~,~ No
Yes No
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman or vice-
chairman of the organization.
~ ~ ,'.,, .... ,, ,~ . . %.
S~ghatu-r~
Title (if signing on behalf of an organization)
~ri~ted
0407:23380.1 11.5
Total Expenses needed.
$2,000.00 for a sled
$750.00 for shirts for flag (30 at $25.00 each)
$750.00 for pants for flag (30 at $25.00 each)
$1,062.50 for helmets (25 at $42.50 each)
$1,125.00 for shoulder pads (25 at $45.00 each)
June 16, 2000
Renny Humphrey
VicvL~-airman
P.O..Box-d0_.
Chesterfield, VA 23832-0040
Dear Renny Humphrey:
Ettfick Youth Sports has approximately 350 participants in our programs.
This number sounds great for generating income from the fees that are
charged ~ort. Ho-wever-,~e h~:e m~y chfl~en who w~t to play
and can't afford the fees, some can only pay half of the fee. The association
hasa need-to purctmsenew-shoutderpads'and helmets:. Our flagteam had-no
uniform last year. We used baseball uniforms as a substitute uniform. It
would be great to have a five-man sled for the older teams to use. We are
currently raising funds ourselves. Ettrick Youth Sports held our first annual
carnival profiting $1,119 after expenses were paid. Ettrick Youth Sports is
hosting our 1 st annual football camp June 20th and 21 st, 2000. Here at
Matoaca High School. We have brought James and Matt Farrior back to the
community to help raise funds and to encourage and teach our children.
Ettrick Youth Sports is currently selling candles to also raise funds. Ettrick
Youth Sports plans to make the carnival, football camp, and grant writing a
part of it's fundraising each year. The funds given to us will be used to
clothe the Flag team; purchase new helmets, shoulder pads, and a five-man
sled. The uniforms would be reused each year. These funds will help a
straggling community athletics program to offer more to their children. The
funds would also be used to get us on a strong foundation to then maintain
ourselves. See attachments.
Thank you for your cooperation.
Sincerely,
Leslie M. Nussman
Ettrick Youth Sports
117
ETTRICK YOUTH SPORTS ASSOCIATION, INC.
FINANCIAL REPORT
Period OF APRIL 12 TO JUNE 13, 2000
REVENUES:
Softball Fees
B~eball fees
Carnival Proceeds
Off,er
Basketball C~ncessiom
Interest
$2,318.00
$1,119.00
$198.00
2.69
TOTAL REVENUE
~S.680.69
EXPENSES:
Softball Fees, Refunds and Uniforms
Football Equipment
Motosca Highschool Po~ter Add
Softball return check
Adnfinistrafive cost (State Corporate ConunJ~n)
Baseball uniforms
TOTAL EXPENSES
$1,800.94
$216.73
$8~.00
$2~00
$299.86
NET INCOME (LOSS)
ACCOUNT BAL- BEGINNING OF MONTH
PLUS DEPOSIT TOTALING
MINUS EXPENSES TOTALING
ACCOUNT BAL-REPORTING PERIOD
:~5~680.69
$2~477..q~3
$2.111.0~
S~.314.2!
ERrick Youth Sports Association
March 2000
I. Name: The name of the organization shall be ETTRICK YOUTH SPORTS ASSOCIATION
(EYSA).
The Association is a non-profit group founded to create, sponsor, organize, and support the sports &
recreational activities for all youth in the Ettrick, Virginia community. There fore, the following by-
laws have been established and approved to facilitate the goals, and purposes listed.
II. PURPOSE AND OBJECTIVES
A. The purpose of the association is to ensure that basic principles of good fellowship, teamwork,
sportsmanship~ and educational responsibilities wilt be stressed and demonstrated by all pai~tjcipants
in the association.
B. To initiate and_maintain r-les, and regulations for the proper functioning of the association and
programs.
C. Our objective is to teach the fundamentals of the various sports through practice, playing
experience teamwork, example, and commitment.
The association membership will consist of all parents or legal guardians of children participating in Et-trick
Youth Sports Association programs and or living in the Ettrick School District. All members in good
standing shall have the right to one vote, and be eligible for office. Coaches do not have to be
members; however, they will not have the same voting rights as a member, but will carry the same
responsibilities.
1. In order to have voting rights, all fees will be paid and_current, not having any outstanding balance as of
Septembex first of each year, As elections will_be held annually in-November.
No member, or coach, shall be asked to resign or leave a post without first having a fair hearing. (Fak
Heating Plan, attachment 1).
In the event of a redistricting of the membership area of the Ettrick Athletic Association, all previous
members in good standing, including those who have coached prior to the redistricting may continue
their membership in full, to include holding office.
IV~ ORGANIZATIONAL STRUCTURE
The organizational structure.ofthe association shall be as outlined in Article V. The Board shall enforce
strict adherence to the chain of command. Any actions taken without going through the chain of
command will be null and void.
1. The government of the Association shall be vested in the Executive Board. The Board shall
have the authority to act in the name of the Association in any emergency or when a meeting
cannot be called within 10 days to handle the situation.
2. The Executive Board shall consist of President, Vice President, Secretary, Treasurer, Athletic
Director, Commissioners, and Ways and Means. All Executive Board members shall turn in all
records pertaining to his/her position to his/her successor.
3. Att resignafiom shall Joe in.verbal or-writing, all property of the Association shall be returned
120
in a timely matter.
4 the executive board shall consist of the said officers as in section IV.2. The Board & the General
Membership shall meet at least once a month on the second Tuesday of each month. This meeting
shall take place thirty minutes prior to the General Membership meeting and shall be dosed to
anyone not serving on the Executive Board. The Executive Board will designate the location and
times. However, if at any time it shall be necessary to change the date, of the said meeting the
Executive Board will have the authority to do so. All Executive Board Members shall be members
of the Associatior~
VI DUTIES OF OFFICERS
PRESIDENT: The PRESIDENT shall be the Chairperson of the Executive Board, and will preside at all
meetings of the Association and of the Executive Board. He/She shall have the powers and duties
of supervision usually vested in a President. H/She shall sign all checks, contracts, and other
documents, unless other wise delegated to the Vice President. He/She shall make an annual report
to the Association and Board. The President or His/Her representatives shall represent the
Association at all functions. Serves as member of the Fair Hearing Committee, acts as chairperson
in lieu of the Athletic Director on the committee except in the case of conftict of interest. The
President shall work with the Vice President, or delegate to the Vice President on all committees.
VICE PRESIDENT: The VICE PRESIDENT shall preside at any meeting of the Association and Executive
Board in the absence of the President. He/She shall serve as Parliamentarian at all meetings.
He/She shall serve as the purchasing agent for the Association; However, all purchases must
approve by the Board. The Vice President shall oversee the collection of monies and fees, and
deposit the said fees within seven days of receipt. He/She shall be responsible for the mailbox, the
delegation of the mailbox, and the mail to the appropriate parties..
ATHLETIC DIRECTOR: The ATHLETIC DIRECTOR shall s~hedule all athletic activities in which the
for fund raising. He/She sliall also serve on the Fair Hearing Committee except in the case ;f
cortflict.ofinterest.. He/She.acts as spokesman for the General Membershipin.issues to be brought
before the Board. Oversees the organization and distribution of all sports equipment. Will
coordinate with each Commissioner on his/her,distribution and retrieval of his/her set sports
exluipmemt'' HedShe will als° °versee the °rganization of the team rosters. The Athletic Director
can also collect monies for,said sports.
SECRETARY: The SECRETARY shall be responsible for preparing and keeping an accurate and legible
record of all meetings, proceedings of the Association. He/She shall be custodian of all papers, and
documents that are pertinent to the effective management of the Association, past, and present.
He/She shall turn over in complete order to his/her successor. He/She will work with the
President, Vice President, Athletic Director, to maintain accurate team rosters, and records.
He/She will work with various officers, and or committees to send out the appropriate notices,
correspondence, public service announcements, and any documentation that may be required. All
actions will be .presented to the President or Vice President for signature, or approval before the
release of all documents. He/She shall read correspondence received by the Association.
TREAS. UREPc The TREASURER shall be responsible for recording all deposits coming into the
Association. He/She will keep accurate records of our accounts. He/She shall work with the Vice
President and the Athletic Director to Collect monies and fees due. ALL MONIES must be
deposited within SEVEN DAYS into the Associations accounts. He/She shall turn in monies to be
deposited to the Vice-President, in a timely manner that adheres to the seven day nde. The
TREASURER, PRESIDENT, or VICE PRESIDENT will sign ALL CHECKS. The Treasurer
shall prepare a quarterly financial report and submit it to the Board by the 15th of March, Junef '
September, and December. The books shall be maintained in accordance with the Association and
in a manner that will with stand an audit at any time. An annual audit will take place in December.
COMMISSIONERS: There shall be a commissioner for each sports activity. He/She shall attend all
meetings concerning their particular sport, including Chesterfield Quarterback League, Chesterfield
Baseball Club, Chesterfield Softball Club, & Chesterfield Cheering League. He/She shall submit
any rule changes two meetings prior to the actual changes taking effect for each sport to the
Executive Board. He/She shall make a report to the Board at each meeting. He/She will vote with
the best interest in mind for the Association. He/She is responsible for the Coaches under his or her
particular sport. He/She serves on the Fair Hearing Board except in the case of conttict of interest.
All equipment is the direct responsibility of the Commissioners, and He/She will hold accountable
for it. Each Commissioner will work with the Athletic Director in checking out. equipment, and the
retrieval of said equipment. ALL EQUIPMENT MUST BE TURNED IN WITHIN 14 DAYS
FOLLOWING THE CLOSE OF EACH SPORTS SEASON, TO TIlE ATHLETIC DIRECTOR.
VII REGISTRATION
1. It shall be the responsibility of parents to .ensure all fees have been paid for the sports in which
their child/children are taking part in. It shall, also be the responsibility of the parents to take proper
care of the uniform loaned to each child/children. Each uniform must be returned in good condition
following the sport season on the.designated date for returns. If the uniforms are not in satisfactory
condition, it will be the responsibility of the parent lo reimburse the Association for the amount
determined by the Athletic Director, and the Association to replace the uniform. 2.
Registration for any sport or activity shall include full payment of required fees as well as
comlaleted forms. If fees are outstanding for previous sports. You will not be allowed to play until
lador fees are paid. In the event an understanding can not be made legal action may be taken. If
full payment can not be made at registration,, arrangements must be made with the person, or
persons in charge of registration. Persons requesting a payment option, will be required to
complete additional forms. If you do not adhere to the agreements, this will forfeit your fight to
participate. Game uniforms WILL NOT BE ISSUED UNTIL fees are PAID IN FULL or your
l~ayment options havebeen confidently agreed upon, and approved by the President, or Vice
President.
3. All requests for payment assistance, and or scholarships, will be kept in strict confidence. The
persons in charge of sign up shall seek the approval fi.om the appropriate officers. The parent will
be notified by mail within 1 0 days of application of stares.
VIII PLAYERS AND PARENTS
Players are expected to bring and pick up players on time.
Players will practice as required by the Coach.
No Coach shall be responsible for players before or after practice, unless prior arrangements have been
made.
Players should contact the Coach when they can not attend practice, or a game.
All.Players will be given the chance to play in the various activities. The amoum of time each child
plays will be determined by hisor her abilities, and the discretion of the Head Coach/Coaches.
NO Parent or Legal Guardian is allowed to walk onto a field and disrupt, interfere, or demean a coach,
or a player during a practice, .and or game. THE ONLY EXCEPIION to this role is il'there is a
MEDICAL EMERGENCY. One can .follow appropriate procedures without yelling, or being
obscene. ANY CONCERNS, or DISCREPANCIES, a Parent, and.or Legal Guardian has with a
Coat& need~ to be di~ ~respec~ wi~h the Coach in the absence of Players, and speetators,~
a,~th the, app*~e Cem_mLssion~s.. Il'no agreement or resolution, can be made, contact the
President, .and o~ ,Vice President.. Once a~ain meet with your Commissioner, and the. President, or.
Vice Pres~,nt.. Ifno re~olutioa or agreement is.made al this point~ you may reques~ a Fair.,
H~a~ing. All, of these, pr~:lia8s ~ be Marled in the.utmost respect, and strict confidence.
If any Parents/.C_aagdian~ beha.xgor becomes detrimental, to, the .team,.in .word, or gestures~ The. said.,
Parent/Guardia~v,411 be.asked~ to-leave tla~ Association, as said behavio~ VIOLATES EYSA' S
objectives, & purposes for .ou~ ~
EK MEMBER. SHIP & VOTING
1.. The. Association Meanbers~l~ will.consist of all Parents/.Cmardians of children participating in~EYSA
sports, .programs, and or.living ia the~Ettrick School District.
2. In order to have voting, fights all fe~s will be paid and-current, not ha~ving.m~y outstanding balance as of
Septeanher first, of each year. Elections are held annually in November.. Each/Board.member must
meet said. criteria.
3. A member, must attend a minimum of two GENERAL membership meetings including.the elections
during the, year lo be.eligible to vote in the. elections of-officers.. The, Seerelary will keep a cun-ent
list of members.. A current list of eligible.members will. he provided to.the nominating committee.
before the elections,
4.. Elections.shall.be. in November. The Association.sl~ll use the. majofityrule..In the event of a tie a new
ballot shall be cast.
5. All absent nominees shall.he notified by the current secretary within seven days...
6. One. half of the persons, present at a meeting shall constitute a majority vote.,.,
7, Fundraisin8 shag b~ part. of the Asaociafiov,.. The fees paict for participating, are.in,no,way a reflection.
of the actual cost to mn, the sports.prosram, Therefore, .Parents, ,and children .will be asked to help
with & in fundraising activitios~ It is a necessary function oftheAssociafion~.
8. If we.have an unwillingness to participate fully in fundralsing from the membership it ~WILL increase.
our sports fee&.
No one can solicit donations for thc Association without prior approval of'the Board. Thisperson.shall
have in theft possession an, original letter.signed by the President; allowing them to speak on tho
behalf of the Association for funds. :
X DUTIES. OF THE. EXECUTIVE BOARD
1 The Board shallhave the power t~ make or authorize all purc. laas'~es necessary.for the operation of the
Associatior~
2. The Board will report to. the General Membership monthly, the state of membership, and action's taken
by the Board, including the financial report, Keeping confidential anyone who. needed financial aid.
The Board may report the number of scholarships, or payment plans, but not names of families that
are participating in these.
3. Any Board Member or Committee Member who is .not performing His/Her duties may. be removed, and
atte~ a majority vote by the Board..
4. The Board will keep the best interest.of the Association in mind & in.the.fore~ont of all actions,.
rememberingaotla lean.toxvards oneindividual's interests, buLto work for the benefit of. the
Association and not the benefit of oneself.
XI COACHES
L Head Coaches shallbe at least 21 years ofage.
2. All Coaches_mustattend the-designatedclinies_reqtfired by the County, and the~Associafion.
3. The Hea_d Coach shall_pick assistant Coaches
4. There shall be two Coaches if~possible, including the Head Coackand the maximum allowed by the
County ~ (CQL or CBC) ~egulations.,,
5. Each Head .Coach shall be rosponsible to th~ Athletic Director for the equipment issued to Ms/her team.,,
The l-lea6 Coach. shall be scspomiblo los the~collection of all team,equipment, ,see to it that,each
player returns Ms/hex equipment to the Athletic_Director, Witl~in 14 days of the end of the,spor~s.~ i
season.
Any coach who has a concern, needs to talk with his commissioner first, then to the President if needed
to resolve the concern
Coaches should remember the four C'S set up by the County: Commitment, Concern, Control, and
Competence. All excellent Coaches have these qualities.
XII AUDITS
'Augits Will b{ ¢~d. within Ihirty,days,ofthe end of th¢,year~ All audits will be provided by, a,~
diaiat~ t~d pan'y.. Ag aua~. ~ be rsvi~weal by the l?~a~ b~for~ b6n8 presented to ~
XIII .STANDING COMMITTEES
S~di~§ Co~are..desiSmat~by, the, Boa~. l~re will.bea~ ~ ~S~
ltis ande~ ~ l~*~a~a~ o, team~ ~ex[ by the Ettrick Yoat, h. Spots. As~o~m wig ~
the. ru~ ~ By4~ of the Le, a~, ~ ~l~i~
Pr-~a- em ~a*--h ~'?~'"t2t:'~a.ofth~Presideat, or Vice Pr~iden~ O~y ~ t~.a~~b~
~uste~ ~y a re~ aF~ ' - · ·
~made., kmt~-C~s_r~n~ihi~y m
i~he c~,~t f~a ~fi~_
A~ng ~~~~~~~_ T~ Co~in~ ~~y ~n,te~m
The coms~mer of~e spo~ wffi not ~ on ~e c~mi~ee, but may adhse ei~y ~m~ ~
The · ' -xhlk~~e tl~Boas~fo~.revie~ The-finaL~ima_wilk
~m~l~°Y-~Of~e-mbers to accqmor dsay-~th~~ofthe~ai~.Heah~._
Committee. The decision must be conveyed to both parties within twenty,four hours of its findings..
REVIEWED &.APPROVED:
DATE:
PRESIDENT: LARRY CI-~.~KS DATE:_
EXECUTIVE.BOARD REPRESEBITATIVE:
LF~,ql JE MCCOUKT NUSSMAN
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meetin~ Date: August 23, 2000
Item Number: 8.c.18.d.
Subject:
Transfer $3,000 in Matoaca District Improvement Funds to School Board to
Purchase Football Equipment, Field Hockey Uniforms and Flag Poles for
Manchester High School
County Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer $3,000 from the Matoaca District Improvement Fund to the School
Board to purchase football equipment, field hockey uniforms and flag poles
for Manchester High School.
Summary of Information:
Ms. Humphrey has requested the Board to transfer $3,000 from the Matoaca
District Improvement Fund to the School Board to purchase football equipment,
field hockey uniforms and flag poles for Manchester High School. The County
is authorized to give money to the School Board to purchase these items. The
equipment and uniforms will be purchased and owned by the School Board and
will be part of the School Board's inventory. The flag poles will be
installed on County property.
The unaudited balance in the Matoaca District Improvement Fund is
$76,410; uses totaling $5,060 will leave a balance of $71,350.
Preparer:
Rebecca T. Dickson
Title: Director, Budget and Management
0423:50469. ]
Attach ments:
Yes
AUG 21 2000 09:56 FR NATIONSBANK MIDL UA
804 6J9 6J21 TO 97176297
DISTRICT IMPROVEMENT FUNDS
This appllcadon must be completed and signed before the County can consider
a request for funding with District Improvement Funds. Compreting =nd signing this
form does not mean that you will receive funding or that the County can legally
consider your request. Virg;nla law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
What is the name of the applicant {person
or organization) making this funding
request?
the nature and purpose of the organlzatlon? '
(Also attach organization's most recent
articles of incorporation and/or bylaws to
appliCation.) ...
a
Wl~at is the amount of funding you are
seeking?
Describe in detail the funding request and
how the money, if approved, will be spent.
Is any County Department involved in the
project, event or program for which
you are seeking funds?
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
AUG-21-201~I~ 1{~: 18 8{~4 639 6:321 98Y. P. 01
RUG 21 2~0~ 09:56 FR NATIONSBANK MIDL U~
~00~ [~ 08 ~/~&] ~Z:~'~E]~ O00Z/~/~O
~O'd ~U~OI
Pag~ 2
e
If appriCant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
What is the address of the applicant
making this funding request?
What is the telephone number, fax number,//_
e-mall address of the applicant? ~65/ - ~_ 5~-~/~
Signature of applicant. If ~o~ are signiEg.on, .
behalf of an organization you must be' .the
president, vice-president, chairman or vice-
chairman of the organization.
Title (;f agning on bha~ of an org~ni~on) '~' '~'
~inted Name
040723380.1
AUG-21-2088
** TOTRL PRGE,02 **
8~4 639 6321 97~ P.02
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: August 23, 2000
Item Number: 8.C.19.
Subject:
Cancel Public Hearing to Consider the Leasing of County Property at
Harrowgate Park
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors cancel
the public hearing to consider the leasing of County Property at Harrowgate
Park.
Summary of Information:
Staff requests that the Board of Supervisors cancel the public hearing to
consider an ordinance to lease County Property at Harrowgate Park scheduled
for August 23, 2000 at 7:00 p.m. The notice for this public hearing was
i~roperly advertised. The Public Hearing will be re-scheduled for September
13, 2000. Approval is recommended.
District: Bermuda
Title:Riqht of Way Manager
Attachments:
Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
,,,Meetin~ Date: Auqust 23, 2000
Item Number: 10.A.
Report On: Developer Water and Sewer Contracts
Background:
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between the County and the
/Developer where there are no County funds involved.
The report is submitted to the Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
1.
Contract Number:
Project Name:
91-0195
Funk Mini Storage
Developer:
Walthall Self Storage
Contractor:
Bookman Construction Company
Contract Amount:
Water Improvements -
Wastewater Improvements -
$18,200.00
$8,500.00
District:
County Administrator:__
Attachments:
Bermuda
Prepared By:.
/' ./e~. E. Beck,X~r.
I lYes No
# 129
Agenda Item
August 23, 2000
Paqe 2
0
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
93-0003
Merit Grove (Formerly Franlee)
Beers and White, Incorporated
Bookman Construction Company
Water Improvements
Wastewater Improvements -
Matoaca
$18,230.00
$36,664.00
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
99-0008
The Grove - Grove Lake
Glen Roy Corporation and
The Tuckahoe Cardinal Corporation
Piedmont Construction Company, Inc.
Wastewater Improvements -
Midlothian
$110,969.10
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
99-0224
Wedgewood, Section 4
Builder Resources and Development Co., L.P.
Bookman Construction Company
Water Improvements -
Wastewater Improvements -
Matoaca
$46,794.00
$99,989.00
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
99-0353
MNRA - Walthall
Walthall 12 LC
C. D. French Excavation Contractors, Inc.
Water Improvements -
Wastewater Improvements -
Bermuda
$4,400.00
$31,719.60
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Item Number: 10.B.
~u~ect:
Status of General Fund Balance,
District Improvement Fund, and
County Administrator's Commen~:
Reserve for Future
Lease Purchases
Capital Projects,
County Administrator:
Board Action Requested:
Summary of Information:
Preparer:
Lane B. Ramsey~
Attachments:
Yes
----]No
Title:
County Administrator
BOARD
MEETING
DATE
07/01/00
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
August 17, 2000
DESCRIPTION
FY2001 Budgeted Beginning Fund Balance
AMOUNT
BALANCE
$32,244,700
*Pending outcome of FY2000 Audit Results
CHESTERFIELD COUNTY
RESEtx% E FOR FUTIJRE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
August 17, 2000
Board
Meeting
Date Description
FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999
04/28/1999 FY2000 Budgeted Addition
04/28/1999 FY2000 Capital Projects
Transfer to LaPrade Library Project for
construction
08/25/1999
Partial Release of designation for Henricus Land
Purchase based on final grant award
09/17/1999
Transfer to Circuit Court Project for
construction of courtrooms/chambers/parking 1
12/15/1999
Transfer to Coalboro Road Extended Project
for construction in conjunction with Vulcan
Materials Company
02/23/2000
Transfer for Ecoff Avenue Land Acquisition for
recreational and athletic facilities
04/12/2000
projects local match not approved by
VDOT:
Point of Rocks Road Bike Trail, Phase I
Centre Street Streetlight
Cogbill Road Sidewalk
Salem Church Road Sidewalk
05/22/2000
Transfer for construction of the range master's
and training buildings located at Public Safety
Training Facility in Enon.
06/28/2000
FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000
04/12/2000 FY01 Budgeted Addition
04/12/2000 FY01 Capital Projects
Amount
8,034,500
(7,120,900)
(15O,OOO)
104,425
(3oo,ooo)
(350,000)
(250,000)
48,000
8,000
26,000
15,200
(300,000)
8,400,000
(6,939,600)
Balance
8,650,602
1,529,702
1,379,702
1,484,127
1,184,127
834,127
584,127
681,327
381,327
8,781,327
1,841,727
*Pending outcome of FY00 Audit Results
DISTRICT IMPROVEMENT FUNDS
August 17, 2000
,,District
Prior Years FY2001
Carry Over* AD~ropriation
Funds Used
Balance
Bermuda $2,803 $38,500
Clover Hill 62,827 38,500
Dale 31,504 38,500
Matoaca 40,144 38,500
Midlothian 47,701 38,500
County Wide 0 13,500
*Pending outcome of FY00 audit results
2,000
2,235
5,784
41,303.13
101,327.27
68,004.38
76,409.74
80,417.04
13,500.00
Prepared by
Accounting Department
July 31, 2000
Date
Began
SCHEDULE OF CAPITALIZED LEASE PURCHASES
Description
APPROVED AND EXECUTED
Original
,Amount
Date
Ends
Outstanding
Balance
07/31/00
* 12/93 Real Property Lease/
Purchase
04/99
Public Facility Lease
Juvenile Courts Project
TOTAL APPROVED
AND EXECUTED
$17,510,000
!6,100,000
~33.610,000
12/01
11/19
3,680,000
16,100,000
$19,780,000
PENDING EXECUTION
None
*Second Refunding of Certificates of Participation, Series 1985
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 23, 2000
Item Number: lO.C.
Subject:
Roads Accepted into the State Secondary
County Administrator's Comments:
County Administrator:
System
Board Action Requested:
Summary of Information:
Preparer: ~~,Dc,~
Lisa H. Elko
Attachments:
Ycs
No
Title:
Clerk to the Board
136
0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
0 0 0
o o
o o o 0 o 0 0 0 0 o o 0 o 0 0 0
'~ ",-2:~ '~ :~ :~ :~ '*'= :~ '= '= '~ :~- :~ :~ '= '=
..< .< ..,<..< .< .,< .< .< < < ..< .< ..< .<:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of i
Meetin~l Date: Au~lust 23, 2000
Subject:
Item Number:
Resolution Recognizing Midlothian U-16 Soccer Premier Team
County Administrator's Comments:
14.A.
County Administrator: ~
Board Action Requested;
The Board of Supervisors is requested to adopt the attached resolution
Summary_ of Information:
Mr. Barber requested that the following resolution be adopted.
This resolution is in recognition of the Midlothian U-16 Soccer Premier
Team's achievement and participation in the Holland Cup 2000 Soccer
Tournament held in the Netherlands on July 29, 2000.
Donald $' Ka?~ / ~/' '
Director, Public Affairs
Attachments:
Yes ~-~ No
139
RECOGNIZING THE MIDLOTHIAN U-16 SOCCER PREMIER TEAM
FOR ITS OUTSTANDING ACCOMPLISHMENTS AND EXCELLENT
REPRESENTATION OF CHESTERFIELD COUNTY
WHEREAS, the Holland Cup 2000 Soccer tournament was held in Almere,
the Netherlands, on July 29, 2000; and
WHEREAS, hundreds of soccer teams from
participated in this major sporting event; and
dozens of nations
WHEREAS, the matches were enjoyed by more than 5,000 spectators from
the Netherlands and participating countries; and
WHEREAS, Chesterfield County was well represented by the Midlothian
U-16 Premier Team; and
WHEREAS, this team competed and won 3rd prize in its category; and
WHEREAS, such exemplary performance reflects well on Chesterfield
County, Virginia.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors publicly recognizes the superb efforts of the Midlothian
Premier U-16 Soccer Team and commends the team members for their
outstanding accomplishments, noteworthy record, and proud representation
of Chesterfield County at the Holland Cup 2000.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meetin~l Date: August 23, 2000
Item Number: 14.B.
Subject:
Recognizing Michael Joseph Ben Stough and Benjamin Alexander Smith, both of
Troop 829, Sponsored by Saint Matthias' Episcopal Church, Austen Crawford
Bander, Troop 876, Sponsored by Mount Pisgah United Methodist Church, and
David Matthew Krouse, Troop 897, Sponsored by Mount Pisgah United Methodist
Church Upon Attaining Rank of Eagle Scout
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolutions
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing
Mr. Stough and Mr. Smith, both of Troop 829, Mr. Bander, Troop 876, and Mr.
Krouse, Troop 897 upon attaining rank of Eagle Scout. Ail will be present at
the meeting, accompanied by members of their family, to accept the
resolutions.
Dale District
Midlothian District
Michael Joseph Ben Stough
Parents: Don & Nancy
Benjamin Alexander Smith
Parents: Ben & Nancy
David Matthew Krouse
Parents: Robert and Mary
Austen Crawford Bander
Parents: John and Jackie
Lisa H. Elko
Attachments:
Ycs
Title:
Clerk to the Board
141
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Michael Joseph Ben Stough, Troop 829, sponsored
by Saint Matthias' Episcopal Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Michael is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
Michael Joseph Ben Stough and acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Benjamin Alexander Smith, Troop 829, sponsored by
Saint Matthias' Episcopal Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Alex is indeed a member of a
new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
Benjamin Alexander Smith and acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Austen Crawford Bander, Troop 876, sponsored by
Mount Pisgah United Methodist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Austen is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
Austen Crawford Bander and acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
144
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. David Matthew Krouse, Troop 897, sponsored by
Mount Pisgah United Methodist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, David is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
David Matthew Krouse and acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: August 23, 2000
Item Number:
16.A.
Subject:
Public Hearing to Consider Ordinance Amendments Relating to Business License
Fees
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a Public Hearing to Consider Ordinance Amendments Relating to Business
License Fees
Summary of Information:
Last year the Board voted to c~ Business license revenue at the FY99 level
by approving a $40,000 gross receipts exemption for all businesses with
gross receipts over $1~,0~. This exemption was effective January, 2000.
The Board approved the exemption option after public hearings to consider
two different options f~r capping BPOL revenue: reducing rates in several
of the license categories ~r providing an exemption for all businesses with
gross receipts over $100,0~0.
Staff has estimated the exemption level for FY2001 necessary to keep BPOL
revenues at the FY99 level. Assuming the current rate of growth, staff
estimates that an exemption level of $100,000 would be the level for 2001
at which BPOL revenues would remain at FY99 levels.
Rebecca T. Dickson
Director, Budget & Management
Attachments:
Yes ~-~ No
14.6
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetin l Date:
Summary of Information (cont.):
Under this proposal (attached), businesses with more than $100,000 in gross
receipts would deduct $100,000 from their gross before applying the
appropriate rate to the remaining gross receipts. Staff also recommends
that the ordinance be further revised so that businesses with gross
receipts over $100,000 pay either the tax or a $10 fee, whichever is
greater. In addition, staff recommends that the flat fee for businesses
with gross receipts between $10,000 and $99,999 be reduced from a maximum
of $50 to $10. The county will be applying this $100,000 exemption on each
business license, rather than on a per business basis.
This $100,000 deduction in gross receipts is the same as the deduction
allowed by Henrico County.
On July 12, staff met with representatives of the business community to
review this proposal. The business community supports this ordinance change.
This item also considers another change in the BPOL ordinance. Recent
guidelines from the Virginia Department of Taxation require a change in the
method in which repair services are assessed BPOL taxes. In the past,
businesses falling within the repair services category paid the personal
services rate ($0.36) on gross receipts from their services and paid the
retail rate ($.20) on the parts used in that service, provided they were
separately billed. According to the guidelines, which were implemented by
the Commissioner of the Revenue in January 2000, the parts are not considered
a separate business activity, but included in the repair service and should
be billed accordingly at the personal services rate.
Implementation of this guideline caused an increase in the 2000 BPOL tax
liability for some of these repair services. Consequently, creation of a
separate BPOL rate category for these businesses is proposed. The proposed
category would have a rate of $0.28 per $100 gross receipts. At this rate,
the Commissioner of the Revenue has estimated that the taxes received from
repair service businesses would remain the same as before the guidelines were
implemented.
Both the $100,000 exemption change as well as the new rate category for
repair services would be effective January, 2001.
147
Proposed BPOL Ordinance Change
Exemption Increase/Fee Decrease
FY 2001
Increase the $40,000 deduction in FY2000 for businesses with gross receipts over $100,000 to $100,000
for FY2001.
Change the fee structure for businesses with gross receipts under $100,000 as follows:
Gross Receipts
$1 to $9,999.99
$10,000.00 to $24,999.99
$25,000.00 to $99,999.99
Current 2000 Fee
Proposed 2001 Fee
none none
$25.00 $10.00
$50.00 $10.00
· Businesses with gross receipts over $100,000 would pay the tax, or the $10.00 fee, whichever is greater.
· Rates in the various license categories will remain the same as FY2000 rates.
Examples:
A retailer with gross receipts of $94,000 would pay a $10.00 fee in 2001 under this proposal.
That same retailer, with gross receipts of $102,000, would have a calculated tax of $4.00, therefore, he
would pay the $10.00 fee in lieu of the tax.
$102,000 Gross Receipts
- 100,000 Deduction
2,000 Taxable Gross Receipts
x .002 Tax rate for Retailers
$4 Tax on Gross Receipts
The retailer with gross receipts of $205,000 would pay a tax of $210.00 using the same calculations.
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED,
BY AMENDING AND REENACTING SECTIONS 6-1,
6-4, 6-23 AND 6-30 RELATING TO IMPOSITION
OF BUSINESS LICENSE TAXES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 6-1, 6-4, 6-23 and 6-30 of the Code of the County of Chesterfield,
1997, as amended, are amended and re-enacted to read as follow~:
Sec. 6-1. Definitions.
For the purposes of this chapter, the following terms shall have the following meanings, unless
the context requires a different meaning:
00o
Repair, FPersonalr and business services means services other than repair, professional, financial
or real estate services rendered for compensation either upon or for businesses, professions,
persons, animals, or personal effects, including all activities not otherwise subject to licensure
pursuant to other provisions of this chapter, and includes, but is not limited to, the following
businesses:
OOO
Airports (including, but not limited to, tie-down fees, i'epai4~vie~, charter services, and
flying lessons)
ooo
Cleaner,...._..,~._...,": ~;-*~; ..... ~.,~a repairer of motor vehicles
OOO
Repair Service means services rendered for compensation where tangible personal property is
renovated, restored to working order or returned to sound condition. For purposes of this
definition, _gross receipts from the sale of parts used in the repair or maintenance of tangible
personal property as well as from preventive maintenance services for or upon such property
shall be included.
000
Sec. 6-4. License fees.
Every person engaged in a business which is licensable pursuant to this chapter shall pay an
annual fee if the total gross receipts, or gross purchases in the case of wholesale merchants, from
............ s of the licensable business activity are $ l 0,000.00 or more, but less than
$100,000.00, during the base year. An annual license fee shall be paid for each licensable degRite
place 0fbusiness activity ..... ;.~,~ *h~* ,r,~ 1.,,M ..... h~ll .~, ........ *h .... ;..1= 11 .....
w- v ............... Th l
· ~ ............................................................ e a~ua
fee shall be calculated as follows;
Gross Receipts/Purchases. Fee
of each licensable
Business Activity
$1.00-- $9,999.99 $O
$10,000.00 - $99,999.99 $10.00
oo 0
Sec. 6-23. Imposition of taxes generally.
No tax shall be levied pursuant to this article on any business whose base year gross receipts, or
gross purchases in the case of wholesale merchants, were less than $100,000.00. If the base year
gross receipts of al! activities cf the licensable business activity are greater than or equal to
$100,000.00, the amount of such gross receipts shall be reduced by~,~,,,,,,~,~.,~,~ '~ A n n~n ~a $100,000.00 for
the pu~ose of calculating the applicable tax and the business shall pay the tax on the reduced
amount or a license fee of $10.00, whichever is greater. If a ~us;ness '~ .........
...... ~ .......... ' ..... , ..... :n:n~ Th
~,~.~~4a aaa aa $100,000.00 reduction shall not apply to any estimates made under section 6-24 but
shall apply to the co~ection of such estimates.
OOO
0614:49871.1 2
Sec. 6-30. Repair, personal, and business services.
Every person engaged in a r-epa~, personal; or business service shall pay a license tax of
$0.36 per $100.00 of base year gross receipts.
Every person engaged in a repair service shall pay a license tax of $0.28 per $100.00 of'
base year gross receipts.
(2) This ordinance shall become effective danua~. 1, 2001.
0622:49871.1
~ Affiliate of I~edia Generat
Adve~ising AffMa¥it
{This ts not a bill P~e~Se pay from invoice)
P.O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
IACCOU
~te
Code ~on Ad S~ze
ATTACH
Media General Operations,
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R~CHMOND TiMES-DiSPATCH
This ~s te cert~f~ ~hat the attached TAKF, N(')TICF, TAK-R
was published ~y the RiChmond Times-Dispatch in the
R~ch~°nd, State ~ Virginia, on the fo~owi~9 dates:
HERE
08/09/2000 08/i 6/2000
~and subscCbed ~fere
P, O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
ATTN' ~,NA
Ad Size
q.O0
~ to certify that the attached TAKF, NOTff;E
ublished by the RiChmond Times-Dispatch in t he C~y o[
end, State of Virgda, on the fallow[rig dates:
08/09/2000 08/16/2000
The first ir~se~t~or~ being gver~ ....
OR/O@/20OO
CHESTERFIELD COUNTY
BOARD OF SUPERVISOR,'
AGENDA
1 of?.
Meeting Date: August 23, 2000
Item Number:
16.C.
Su~ect: PUBLIC HEARING: Consider the Leasing
Harrowgate Park
County Administrator's Comments:
County Administrator:
of County Property at
BoardAction Requested: Staff requests that the Board of Supervisors approve the
leasing of County property at Harrowgate Park to American Tower and Authorize
the County Administrator to execute the Lease Agreement.
Summary of Information:
On February 9, 2000 the Board of Supervisors authorized American Tower to
apply for necessary approvals for the use, extension or replacement of the
communications tower at Harrowgate Park. The Board is scheduled to consider
the case at this meeting. The lease term will be for five years with up to
four 5 year renewal terms. Approval is recommended subject to Zoning
conditions.
District: Bermuda
Preparer:
John W. Harmon
Title:Riqht of Way Manaqer
Attachments:
--~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetino Date: Auoust 23. 2000 Number
Bud.qet and Mana.qement Comments:
This lease agreement will generate revenue in the amount of $12,000 per
year ($1,000 per month) for the County. This contract also stipulates
that should a second cellular provider locate at this tower site, an
additional 25% of any revenue generated will be due to the County.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Manaqement
A~ Affiliate of ~dia Ge~era]
AdYe~isi~g Affidavit
(This is not a biB; Pjease Pay from invoice)
P, O, Box 85333
Richmond, Virginia 23293~00~
(804) 649-6000
. ;NRSTRRFH,D CIO R}GHT WAY
Ri[GF[T OF WAY ~RPT
6710 W KRANSR ROAD
CHRSTRR FfRl ,D
VA 23832
Code
DesCqption Ad Size
08/7612000 727
TAKR NOTff~RT~AT ON DRCRM'P~RR 75 7999 AT 7 2.00 x 1O.OO
Account Num.
220686
ATTACH
HERE
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Publisher of the
RliCHMOND TliMES-DISPATCH
This isto ce~ that the a~ached TAKR NOTI'CF, THAT ON
was R~chm°nd Times-D~spatch ~n the C~tY °f
R~chmond, state of virginia, on the following dates:
08/16/2000
Sw~:to a~ subscribed ~fore
State o~ Virginia
C~y of Richmond
My Commission expires 03/31/0~
THiS IS NOT A B~LL PLEASE PAY FROM INVO~CE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Revised 8/22/00
Page 1 of 2
Meetin~l Date:
August 23, 2000
Item Number: 16.B.
Subject:
Public Hearing to Consider an Ordinance to Establish the "Great
Branch Sewer Assessment Districts A and B" (County Project Number
98-0041)
County Administrator's Comments:
County Administrator:
Board Action Requested: It is requested that the Board of Supervisors defer
the public hearing until October 11, 2000 at 7:00 pm.
Summary of Information:
Property owners along Route 10 have approached the County with a request to
have the public wastewater system extended into their area. In order to
extend the sewer system two sewer assessment districts must be created. (See
attached map entitled "Great Branch Tributary Sewer Assessment Districts A
and B" which shows the boundary of each district outlining those properties
included in this request).
If the assessment districts are created, the County will initially pay all
engineering, construction and other costs to extend public wastewater lines
into this area and will then recoup the cost from the property owners served.
The sewer assessment on each property may be repaid in a lump sum or over a
10-year period in semi-annual installments. The owners will also pay
interest at a rate equal to the interest rate on one-year U.S. Treasury
Bills. A lien in the total amount of the assessment for each property will
be recorded.
Preparer:
Title: Assistant Director
Attachments:
Yes [---] No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The total estimated cost for the proposed wastewater line extension for
District A is $797,084.28 and the estimated assessment on each property in
the Chesterbrook Farms Subdivision is $4,124.91 and $5,887.65 per acre for
the remaining properties. The total estimated cost for the proposed
wastewater line extension for District B is $1,303,878.83 and the estimated
assessment on each property is $19,795.03 per acre (see the attached list).
After completion of the wastewater line extension project for both Districts,
those property owners desiring to connect to the system would also be
required to pay a connection fee and the plumbing expenses required to make
their connection.
In order to create the "Great Branch Sewer Assessment Districts A and B", the
Board will need to adopt the attached ordinance. A two thirds majority vote
is required to establish an assessment district.
Staff is currently engaged in discussions with one landowner in the District
who has questioned whether a portion of its property should be removed from
the District due to concerns about the property's development potential.
That landowner has requested a deferral of the public hearing until October
11 to present staff with information in support of its position. Staff
believes this deferral request is reasonable and is recommending that the
public hearing be deferred so that staff and the landowner can continue to
discuss the landowner's request. If changes are made in the District as a
result of these discussions, the District will need to be re-advertised.
January 12, 2000
Revised July 21,2000
GREAT BRANCH TRIBUTARY SEWER ASSESSMENT DISTRICTS A AND B
District A
PARCEL NAME ADDRESS OF ACREAGE COST PER TOTAL
# PARCEL LOT/ACRE ASSESSMENT
1 Aden S. Gregory 4919 Empire Parkway 0.641 $ 4,124.91
2 Jack S. Lay 4913 Empire Parkway 0.589 Based Upon $ 4,124.91
3 Plato G. Eliades 11806 Birdie Lane 0.735 Cost Per Lot $ 4,124.91
4 Zane G. & Carmen G. Davis 11818 Birdie Lane 0.838 $ 4,124.91
5 County of Chesterfield 5010 EcoffAvenue 12.120 $5,887.65 $ 71,358.32
per Acre
6 ~ 5011 Ecoff Avenue 120.460 $5,887.65 $ 709,226.32
* TOTALS: 135.383 $ 797,084.28
District B
#
7
8
9
10
11
12
13
14
15
16
LNAME ___.___
T. & Nina V. Shoosmit_____~h
I Jack T. & Nina V. Shoosmith
Jack T. & Nina V. Shoosmith
Jack T. & Nina V. Shoosmith
~_,ommonwealth of Virginia
~f Chesterfield
Mary W. Cole and
Ruth A. Jones _______
_averne C. Cole et al
_aveme C. & Ma~
~ W. Cole
ADDRESS OF ACREAGE
PARCEL
12500 Iron Brid~
'~430 Iron Bride Roa~,q~.?.~..~
~'420 Iron Bride Roa, q~~
12401 Branders Bri~
1~ Iron Bridge Road
12400 Branders Bri~
12343 Iron Bridge Road
12359 iron Bride Ro..,9.~.~_~
~'2333 Iron Bride Roa~..~.~
12335 iron Bri(J e Roag~_.~_~
* TOTALS:
2.850
1.520
8.007
2.000
0.753
16.049
5.270
1.180
7.200
21.040
65.869
ACRE
$19,795.03
$19,795.03
TOTAL
iSESSMENT
$56,415.84
088.45
590.06
$14,905.66
$104,319.81
358.14
487.43
$1,303,878.83
*Note: Totals reflect rounding to the nearest hundredth.
AN ORDINANCE TO CREATE THE GREAT BRANCH
SPECIAL TAX OR ASSESSMENT SEWER DISTRICTS A AND B
BE IT ORDAINED by thc Board of Supervisors of Chesterfield County:
(I) That the Great Branch Special Tax or Assessment Sewer Districts A and B is,
created as follows:
Section 1. Definitions.
In the context 0f.,this ,o, rdinance, the fo]lowin~ words.shall have the following,meaning:
District A: The Great Branch Spe&.i,al,,,Tax or Assessment Sewer Dj,strict A.
District B: The Great Branch St~,cial Tas or Assessment Sewer,,, District B.
Ma~f_thm.Districts: The map entitled "Great Br~nch Tributary Sewer Assessment
Districts A & B" prepared 13¥ th~ C.9.~nty Department of Utilities, dated/.0nuary 12, 2000, revi~ed
July .12, .2000, which map is on file with the director oEutilities.
Section 2. Establishment of Great Bron.c.h.S. peeial Tax or Assessment Sewer Districts A and
Pursuant to Code of Virginia. S.e.¢.ti0~n 15.2-2404 et seq., there a,r.e,.,,hereby created in the.
county the Great Branch Special Tax or A~,,s,.e.s, sment Sewer Districts A and B,_The ,area of District
A shall he and_the, same is hereby £Lxed within the boundaries devicted as district "A" on_the
of the districts. The area of Di~qtrict B shall, be and the same is hereby fixed within the boundaries
depicted as district "B" on the map of the di8t,riqts.
S_e_cti.o_n_3..__Construction of certain sewer facilities in and.adjacent to the districts,
The utilities department shall ca_.use to be c0n$tm.c.,,t, ed in and adjacent to District. A and District B
the sewer line and appurtenant facilities de~J.c_t.e_d...on the map of the districts t
Section 4. Taxes or assessments u0on owners of proper~_!0cated within the districts.
The cost of construction of the sewer line and al)laurtenant facilities 19,,c,,ated within District ,~
including the le~Lfinancial and other directly attributabJ,e,,costs incurred by the county, shall be
apportioned among the own,e, rs of property in District A abutting the sewer line. The amount of
0505:50019.1 - 1 -
the tax or assessment charged to each such owner sha,,l,l,,.be in the same prop0r, tion to the total cost
of the improvements con~truc, t.e,d,,in District A as the acreage located in District A WhiCh is owned
b~._the abutting property owners b,,e, ars to the total acreage in District A; except that with respect
to the four oarcel,s_contained in District A .,th,.a.t_,are being used for r,e, sidential pu.rposes the
assessment shall be $4.1Z4_..91 per varcel. The cost 9f c.o. nstruction of the s,.e. wer line and
~op_u~tenant facilities located with,in District B, including the legal, f'mancial and other_directly
attr, ibutable costs incurred by th,e__c.ounty, shall be apportioned am,o. ng the owners of p.,ropertv in
Dis, trict B abutting the sewer !i.a.e..., The amount of the tax or a$$e. ssment charged to each,,, such
owner shall be in ,~,he,same proportion to the tO_t.,a.!_COSt of the improvements, constructed in Di~tk'ict
B as the acreage lo_cared within District B which is o_~.ned by the abutting pro_p_.e,~ owners bears
to the total acreage in D./strict B. The amount finally tax,ed or assessed against e..a.c,h landowner
in both districts shall b9 reported tO. the treasurer as soon as praetic~.b,l,e after completion of the
sewer line and app,urtenant facilities located within th_e._d, istricts~ and the treasurer shall enter the
same as provided for othe, r.,taxes.
Section 5. Ins~allment payment of assessments.
Any person against whom_an assessment provided for in this arti. cl,e.,,has been f~ally made s,hall
pay the full amount of the assessment provide_d for in thi.~ article, on the dug date of the first
bill on which such assessrRe;nt is shown. In no event, however, sh~ll any uart of the asse.~$ment
beflue oy~or to_ the,,, completion of the sewer line and a,,pp.,urtenant facilities constru.,c, te, d pursuant
to this article. As an alternative to oavroent_as_gro,v, ided above, a person aKainst whom an
assessme.nt provided for i.B_this article ba,~ been mncl~ may pay a,,u,,ch assessment in twenty (20)
equal semiannual principal installments over~a_p,eriod of ten (10) years, tog_ether with simplc.
interest on the unpaid o_rincival balance at an annual rat, e., equal to the interest ra..t.e., of one-year
United States Treasury B. ilis, on the date when the ordinance_was adopted_ The firs. t_of such
installments shall be due o.,n and interest on the unpaid princ.ipal balance Shall accrue, from the dat~
on which the full amount qr..the assessment woulcl otherw!~.e, have been due as prq¥~ded above~
Section 6.
This ordinance ohall II,o,t be set out in the County Cod, e, but shall be kept, ,o,n file in _thc.
office of the d~rector of utilities.
(2) This ordinance shall be in effect immediately upon its adoption.
0505:50019.1 - 2 -
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Mccting Date:
August 23, 2000
Item Number:
18.
Su~ect:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of next scheduled meeting on September 13,
2000, at 4:00 p.m.
Preparer:
Lisa H. Elko
Attachments:
----]Yes
Title:
Clerk to the Board
No #