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09-13-2000 PacketMeeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA September 13~ 2000 Item Number: Page _1_ of 1 0 ect: County Administrator's Comments - Chesterfield Business Council Retention Committee Update to Board of Supervisors County Administrator's Comments,: County Administrator: Board Action Requested: Summary of Information: The Chesterfield Business Council Business Retention Committee visited over 170 existing businesses in Chesterfield County over the past year. The purpose of these visits was to interview the companies to obtain their feedback and impressions of the business climate in Chesterfield County. Mr. Steve Erie, Chairman of the Business Retention Committee, will be reporting on the visits made during the 1999-2000 reporting year and summarize the findings. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of i Meetin~l Date: September 13, 2000 Subject: Resolution Recognizing Mr. Lawrence C. Hatton County Administrator's Comments: Item Number: 5.A. County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to adopt the attached resolution Summary of Information: Mr. McHale requested that the following resolution be adopted. This resolution is in recognition of Lawrence Hatton's lifetime of public service, not only to citizens of Chesterfield County, but throughout the Commonwealth of Virginia tie: Preparer: ./,/Donald J. Kap~' ~''~/~ ~- Director. Public Affairs Attachments: Yes [-~ No RECOGNIZING MR. LAWRENCE C. HATTON FOR A LIFETIME OF PUBLIC SERVICE WHEREAS, Mr. Lawrence C. Hatton has been a Chesterfield resident for 44 years; and WHEREAS, Mr. Hatton coached Little League Baseball for Matoaca Baptist Church from the late 1950~s to the 1960~s; and WHEREAS, Mr. Hatton also taught Sunday School class at Matoaca Baptist Church; and WHEREAS, Mr. Hatton moved to Chester in 1973 and became a member of the Chester Civitan International Club, and one of its outstanding presidents; and WHEREAS, Mr. Hatton served as Camp Baker chairman from 1981-1982, and received various awards for his service; and WHEREAS, Mr. Hatton has assisted in Special Olympics (Equestrian) at Radford College; and WHEREAS, Mr. Hatton has transported and chaperoned retarded citizens to dances and extracurricular activities; and WHEREAS, in May 1992, Mr. Hatton received a six-year award from the Richmond Area Association for Retarded Citizens; and WHEREAS, from 1997 - 2000, and again for the period 2000-2003, Mr. Hatton was appointed to the Camp Baker Management Board to represent the Bermuda District; and WHEREAS, Mr. Hatton has also been active in the Masons, and in 1955, became a Master Mason in Blandford Lodge #3, Petersburg, Virginia; and WHEREAS, in 1964, Mr. Hatton served as Worshipful Master of Blandford Lodge #3; and in 1995 and 1996, served as Worshipful Master of Petersburg Lodge #15; and WHEREAS, in February 2000, Mr. Hatton was elected as Grand Royal Patron of the Order of the Amaranth for Virginia which raises thousands of dollars to help fight diabetes; and WHEREAS, Mr. Hatton has represented Chesterfield County and Virginia throughout the Commonwealth and in many other states as he travels; and WHEREAS, Mr. Hatton displays the finest qualities of a Virginia gentleman and brings honor to Chesterfield County through his actions. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Lawrence C. Hatton for a lifetime of public service, and expresses the appreciation of the citizens of Chesterfield County for his selfless and caring service for more than 40 years. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Hatton and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: September 13, 2000 Item Number: 5.B. Subject: Resolution Recognizing October 2-8, 2000 as "Legal Assistants' Week" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution Summary of Information: Mr. Miller requested that the Board recognize October 2-8, 2000, as "Legal Assistants' Week" Preparer: Lisa H. Elko Attachments: Yes Title: Clerk to the Board C~04 RECOGNIZING OCTOBER 2-8, 2000, AS "LEGAL ASSISTANTS' WEEK" WHEREAS, legal assistants and paralegals provide professional assistance to attorneys, the courts and the public; and WHEREAS, legal assistants and paralegals earn their qualifications through formal education, training and experience working under the supervision of licensed attorneys; and WHEREAS, legal assistants and paralegals have chosen rapidly- growing careers, which are vital to the delivery of quality legal services to clients; and WHEREAS, the Richmond Association of Legal Assistants is comprised of 262 members with an active presence in Chesterfield County and is one of 11 professional legal organizations in the 2,000-member Virginia Alliance of Legal Assistants Associations that supports legal assistants through education programs, seminars and workshops; and WHEREAS, the Richmond Association of Legal Assistants encourages members to strive to uphold the highest degree of ethical and professional conduct and proficiency, issuing a Code of Ethics and Professional Responsibilities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes October 2-8, 2000 as "Legal Assistants' Week" in the Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: September 13, 2000 Item Number: 8.A. 1. Subiect: Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Dale District. Supervisor Mlller recommends that the Board nominate and appoint Belinda Bailey Johnson and Karen Scott Deane, both adults, to the Youth Services Citizen Board for a term from July 1, 2000 through June 30, 2003. Ms. Johnson and Ms. Deane meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Title: Director, Youth Services Attachments: ~Yes No 006 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.A. 2. Subject: Appointment to the Board of the Richmond Metropolitan Authority County Administrator's Comments' ,County Administrator: Board Action Requested: Nominate/Appoint a member to serve on the Board of the Richmond Metropolitan Authority (RMA) . Summary ofinformation- In 1966 a Board of Directors was formed to govern the RMA. The Chesterfield Board of Supervisors appoints two members for a term of four years. The term of Charles Foster, Jr. expires September 30, 2000. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. District: At-large Preparer: .'J' McCracken Agen463 Attachments: Yes ~ No Title:Director of Transportation BOARD OF SUPERVISORS ARTHUR S. WARREN CHAIRMAN CLOVER HILL DISTRICT RENNY BUSH HUMPHREY VICE CHAIRMAN MATOACA DISTRICT J. L. McHALE, III BERMUDA DISTRICT KELLY E. MILLER DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY TRANSPORTATION DEPARTMENT P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 Telephone:804-748-1037 Fax:804-748-8516 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: THROUGH: DATE: SUBJECT: The Honorable Members of the Board of Supervisors R.J. McCracken, Director of ~ Transportation Lane B. Ramsey, County Administrator August 31,2000 Richmond Metropolitan Authority Please consider Charles Foster for re-appointment to the Richmond Metropolitan Authority for a four-year term. Mr. Foster resides at 13711 Hickory Nut Point, Midlothian, VA 23112. Mr. Foster has agreed to serve. Agen463 Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September Item Number: 8.B.1. Su~ect: Approval of JAgreement with the Virginia Department of Social Services Regarding Revenue Maximization County Administrator's Comments: County Administrator: Board Action Requestsd: Request authorization for the County Administrator, Lane Ramsey, to sign an agreement with the Virginia Department of Social Services regarding local initiatives to maximize federal funding. Summa~ ofln~rmation: The Virginia Department of Social Services (VDSS) has recognized that the current structure of the Commonwealth's social services delivery system is not able to fully~meet the expanding and changing needs of its residents. Working together with local departments of social services (LDSS), VDSS has identified several opportunities and effective strategies to maximize locality revenue streams. Under the proposed agreement, VDSS will assist the county in accessing federal revenues to which we are entitled and will help the county to identify mechanisms by which existing local expenditures can be "leveraged' (i.e., used as match to obtain additional federal entitlement dollars) to better meet the needs of populations that are not fully served. This process is not adding new expenditures; rather, it is taking full advantage of the federal reimbursement process by claiming existing costs that are eligible for federal reimbursement. Under the agreement, the Chesterfield/Colonial Heights Department of Social Services will serve as the fiscal agent and will work with other human service departments in the county to identify potential revenue maximization opportunities. Ail claims for reimbursement will be handled through Chesterfield/Colonial Heights Department of Social Services. Preparer:--~,'~--'~,-.., C, ~ ~-~'~ Title: Director Affachments: Yes II No # ~,, ,,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Sentember 13.2000 Number Budqet and Management Comments: This item requests that the Board authorize a contract with the Virginia Department of Social Services for the purpose of maximizing federal revenues. Funding for two full-time positions (a Social Worker and a Senior Social Worker) has already been included in the Social Services FY2001 adopted budget; the adopted budget includes a 50% federal match of $97,600 in personnel costs tied to these two positions. The impact beyond the current fiscal year is unknown, although it should be noted that new revenues that are made available cannot be used to displace those used for current programs (they are to be used to address currently unmet needs). A team of Human Services Department Directors and Budget and Management will be working on a plan for the FY2002 budget for accessing these funds. Preparer: Rebecca T. Dickson Title: Director, Budget & Management De ces P.O. Box 430 Chesterfield, Virginia 23832 Sarah Telephone: 804-748- I 100 * Fax: 804-796-1837 Director June 29, 2000 Sonia Rivero, Commissioner Virginia Department of Social Services 730 East Broad Street Richmond, VA 23219 Dear Commissioner Rivera: The purpose of this letter is to provide, for your approval, our plan for the Chesterfield-Colonial Heights Department of Social Services' revenue maximization Title IV-E Pre-Placement Prevention Initiative. This initiative is undertaken within the framework provided by the agreement between VDSS and the County of Chesterfield (Attachment A) and applicable Federal policy. Background Chesterfield-Colonial Heights DSS has for many years provided consistent treatment service delivery to its most high risk CPS and placement prevention cases. The agency functions with a CPS on-going and placement prevention team (FIT) and has done so since 1987. Prior to that, on-going services were incorporated within the CPS investigative team. The primary goal of the FIT is to strengthen the family and maintain children either in their own homes or in the homes of extended family members. The CPS program (investigations and on-going) has been a leader in networking with all other community agencies in service delivery, education, and advocacy in the area of abuse and neglect. Likewise, the community is aware of the agency's commitment to preventing children from entering foster care. The agency has provided "placement diversion" services since 1987. This service targets primarily the older child with severe behavioral or emotional problems who cannot be maintained at home. Recent data of 4/99 to 4/00 shows that of 33 children classified as "placement diversion" only 9 entered agency custody for varied reasons as noted in the attachment. Placement diversion services are provided by a social worker who also carries a high risk CPS caseload. Organization and Scope of the Initiative This initiative is to provide case management and other administrative services on behalf of children identified as "reasonable candidates" for Title IV-E foster care and other out-of-home care. -2- "Reasonable candidates" are those children for whom there is: A defined case plan which clearly indicates that, absent effective preventive services, foster care is the planned arrangement for the child; or An eligibility determination form which has been completed to establish the child's eligibility under Title VI-E; or Evidence of court proceedings in relation to the removal of the child from the home, in the form of a petition to the court, a court order, or a transcript of the court's proceedings. Formal service plans are kept on all eligible children and their families and will be updated on a regular basis, at least quarterly. Assessments will be documented as part of the case narrative and service planning process. See attached SERVICE PLAN and PLACEMENT DIVERSION/ PLACEMENT REQUEST forms. In addition to the oversight and monitoring we will provide to this initiative, we will participate fully in providing VDSS with information it needs to assure that this arrangement is both cost- effective and fully complies with State and Federal policy governing Title IV-E. We understand that monitoring will include, but not be limited to, review of financial information and case files and other documentation assuring that the children are "reasonable candidates" for removal from their homes if effective pre-placement services are not provided to their families. We are also committed to maintaining an annual written evaluation that documents that performance outcomes of the case management services provided by the activities of this project. Assurances In addition to our commitments to VDSS under our overall agreement (Attachment A), this letter provides the following assurances specific to the Title IV-E Pre-Placement portion of this Initiative. o FFP will be claimed only for administrative activities (including case management) provided to "reasonable candidates" for Title IV-E foster care. Costs claimed for this initiative will be submitted separately each quarter and will not duplicate those submitted to VDSS under any state reimbursement mechanism. Non-Federal costs that we incur under this initiative will be financed solely out of local public expenditures certified to us quarterly by the County. -3- The County will also certify to us that these local funds are not being used to match any other public grant-in-aid program, or that these costs have been removed from the claim accordingly. The County will maintain the accounting, statistical, and case records necessary to enable VDSS and Federal auditors to concur in the reasonableness of all claims submitted. o FFP received by the County as a result of this initiative will be used to expand Title IV-E pre-placement prevention services and will not be used to supplant any local funding. 7. All costs will conform to the approved plan. Request for Approval Current VDSS reimbursement options does not include the reporting costs that are not incurred by the local DSS agency (except for central service costs). The costs reported here are not central service costs. They are, however, allowable Title VI-E costs paid by public funds, which are certified to the County for Federal reimbursement purposes. We trust that the initiative described in this letter is fully consistent with applicable State and Federal policy and our mutual interests in reducing the frequency with which children are placed in out-of-home care. Your confirmation of this fact will enable us to submit our initial claim to VDSS for reimbursement. We appreciate your continuing support for our work. Sincerely, Sarah C. Snead Director Attachments: As stated APPROVED: Sonia Rivero, Commissioner Date SCS-PWK/cls ATTACHMENT A AGREEMENT BETWEEN THE CHESTERFIELD COUNTY, VIRGINIA AND THE VIRGINIA DEPARTMENT OF SOCIAL SERVICES I~EGARDING LOCAL GOVERNMENT EXPENDITURES IN SUPPORT OF FEDERAL PROGRAMS ADMINISTERED BY VDSS This Agreement is entered into the First day of July, 2000, by and between the County of Chesterfield, Virginia (hereinafter referred to as "the Locality") and the Virginia Department of Social services (hereinafter referred to as "VDSS"). WITNESSETH WHEREAS, VDSS is the Single State Agency responsible for the Statewide administration and financing of major Federal human service programs, including (but not limited to): Temporary Assistance to Needy Families (authorized by Title IV-A of the Social Security Act) Child Support Enforcement (authorized by Title IV-D of the Social Security Act), Foster Care and Adoption Services (authorized by Title IV-E of the Social Security Act), and The Food Stamps Program (authorized by The Food Stamp Act and other Federal legislation); and WHEREAS, the VDSS maintains a "state supervised" social services delivery system that is "locally administered" by the local Department of Social Services, within and on behalf of the Locality; and WHEREAS, both VDSS and the Locality share a desire to expand local human services to the extent that resources are available to address otherwise unmet social needs; and -2- WHEREAS, the Locality has elected to make voluntary, necessary, and reasonable contributions of local and other unmatched non-Federal financial resources (over and above State mandated levels) to the costs of administering and providing human services under one or more of the above-referenced or other Federal programs administered by VDSS; and WHEREAS, the financial contributions made by the Locality may be eligible for Federal Financial Participation (FFP), provided appropriate claims are made by VDSS to the cognizant Federal agencies; and WHEREAS, both VDSS and the Locality desire to assure that the Locality receives appropriate FFP earned on the financial contributions of the Locality; and WHEREAS, both VDSS and the Locality desire to establish and maintain appropriate procedures within VDSS to assure that claims are filed in an accurate manner, the Locality is reimbursed on a timely basis, and the integrity of all contributions, expenditures, and claims are assured; NOW THEREFORE, VDSS and the Locality hereby agree as follows: ARTICLE I DOCUMENTATION AND REPORTING OF LOCAL EXPENDITURES 1.1 The Locality agrees to maintain documentation of the expenditures that it incurs and the eligibility of the person served consistent with procedures developed by VDSS and consistent with those services identified with the approved plan. 1.2 The Locality agrees to submit a claim to VDSS (on a monthly or quarterly basis as specified by VDSS) documenting and certifying the actual direct and indirect costs incurred by the Locality that have not been otherwise claimed for or reimbursed by VDSS or any other Federal reimbursement process. 1.3 The Locality shall attach to each claim a statement certifying that the expenditures being claimed for reimbursement are made from public funds an d are reasonable and necessary for the efficient operation of the program in question. The Locality shall also provide, for VDSS review, such documentation as VDSS may specify in order for VDSS to exercise its fiduciary responsibility as the S;ngle State Agency for the Federal program(s) in question. 1.4 The Locality's services and expenditures shall adhere to applicable VDSS policy and all claims shall be in a form and format specified by VDSS. The Locality's claims shall use, as appropriate and with the prior approval ofVDSS, statewide cost allocation methodologies in conjunction with other data as the basis for allocating costs. 1.5 1.6 1.7 1.8 1.9 -3- The Locality agrees to provide such additional information as may be required by VDSS and the cognizant Federal agency to determine the appropriateness of its claim and to provide reasonable estimates of future expenditures consistent with the Cash Management Improvement Act. VDSS agrees to include in its claim to the cognizant Federal agency the expenditures certified by the Locality under this Agreement. VDSS agrees to reimburse the Locality for the FFP paid by the cognizant Federal agency attributable to the Locality's claim, less an administrative fee of five (5) percent. VDSS agrees to use the proceeds of the administrative fee to establish and maintain an orderly process for claiming appropriate FFP on behalf of the Locality. The VDSS process will include the VDSS hiring of sufficient and trained staff or contractual assistance necessary to oversee the claiming process, monitoring the Locality's compliance with applicable Federal and State policies, and assuring (by either pre- or post-audit) the integrity of claims made under this Agreement. VDSS agrees to annually review with the Locality the reasonableness of the five (5) percent administrative fee. VDSS agrees to make every effort to assure that its costs are shared with other localities seeking to maximize appropriate Federal funding for its services and, to the extent possible, reduce the fee to the Locality. ARTICLE 2 2.1 2.2 2.3 FEDERAL FINANCIAL PARTICIPATION The Locality shall be eligible to receive applicable FFP on Locality contributions for which open-ended Federal funding is available or as otherwise provided by State or Federal law and regulation. It is understood and agreed among the parties hereto that VDSS shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purposes of this Agreement. The Locality shall not be entitled to receive reimbursement for FFP eamed on programs where Federal funding is capped or the pass-through or FFP to the Locality would cause a reduction in FFP to another locality or to a program administered directly by VDSS. The Locality agrees to reinvest the additional FFP received under this agreement to enhance and expand its human service programs or to develop new initiatives to better meet social service needs identified by Locality in collaboration with the VDSS, 2.4 3.1 3.2 3.3 4.1 -4- localities, and community-based organizations participating in coordinated pre-placement prevention activities. The Locality agrees that no portion of the additional FFP received under this agreement will be used to supplant local or other funding for social services. ARTICLE 3 LIABILITY The Locality agrees to assume full responsibility for any financial obligations resulting from disallowances by the Federal Government of Federal reimbursements received by and attributable to Locality contributions unless such disallowances result from the failure of VDSS to properly submit claims for FFP. In the event that a Federal disallowance results in a loss of funds under this agreement, the Locality will make reimbursement to VDSS upon the final determination of any appeal made to the Federal government made by VDSS on behalf of the Locality. Notwithstanding the obligation of the Locality to make full reimbursement as provided above, this Agreement authorizes VDSS to deduct any and all amounts disallowed by the Federal government from payments that would otherwise be made by VDSS to the Locality. ARTICLE 4 AMENDMENTS Either party may initiate a request to amend this Agreement by sending written notice, mailed first class, postage prepaid, to the following addresses. If to VDSS: Mr. Mike O'Neil, Deputy Commissioner Department of Social Services Commonwealth of Virginia 730 East Broad Street Richmond, VA 23219-1849 4.2 If to the Locality: Sarah C. Snead, Director Chesterfield-Colonial Heights Department of Social Services P.O. Box 430 Chesterfield, VA 23832 Unless a shorter period is agreed to, amendments must be submitted at least thirty (30) working days in advance of their proposed effective date. The non-initiating party shall respond to the amendment request within thirty (30) working days of its receipt. Amendments must be approved in writing by both parties and executed by persons authorized to bind the respective parties. ARTICLE 5 -5- 5.1 5.2 5.3 5.4 TERMINATION This agreement shall cover all properly documented services provided by the Locality since October 1, 1997, that are subsequently submitted to the VDSS for allowable federal reimbursement within the terms of this agreement. This agreement shall remain in effect until June 30, 2001, or until either party notifies the other party of its intent to terminate the agreement, whichever is sooner. Termination shall take effect no sooner than 60 days after written notification by one party to the other, unless an alternative date is agreed upon. Such notification will be mailed first class, postage prepaid, to the address listed in Section 4.1, above. If the Agreement is so terminated, then each party shall, within sixty (60) working days of the termination date, reimburse the other party for any monies owed. This agreement may be renewed by VDSS upon written agreement of both parties for five (5) one year periods, under the terms of the current agreement, and at a reasonable time (approximately 60 days) prior to the expiration. The VDSS reserves the right to cancel and terminate this agreement, in part or in whole, without penalty, upon sixty (60) days written notice to the contractor. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding delivera61es prior to the effective date of cancellation. -6- ARTICLE 6 RETENTION AND REVIEW OF RECORDS 6.1 Both parties, or their agent(s), agree to retain all books, records, and other documents which are relevant to this Agreement for no less than five (5) years after the date of the final report for the applicable period; a resolution of audit findings; or disposition of non- expendable property, whichever is later. 6.2 The Locality agrees that VDSS or its agent(s) shall, during the term of the Agreement and for five (5) years after the date of the final report for the applicable period, have reasonable access to and the right to examine any documents and financial records pertaining to the Agreement for the purposes of an audit of the payments made as a result of the Agreement. 6.3 The Locality agrees to include the terms of this agreement, by reference, in all subagreements or cooperative agreements with other entities providing services to the people of the Locality where the pass-through of Federal funding to those entities is contemplated. IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the day and year first written above. For VDSS: For the Locality: Signature of Authorized Agent Signature of Local Department of Social Services Name of Authorized Agent (Printed or Typed) Sarah C. Snead Name of Authorized Agent (Printed or Typed) Title of AuthoriZed Agent (Printed or Typed) Director Title of Authorized Agent (Printed or Typed) Date Date -7- For the Locality: Signature of Local Government Official Lane B. Ramsey Name of Authorized Agent (Printed or Typed) County Administrator Title of Authorized Agent (Printed or Typed) Date Approved as to Form and Legality: Approved as to Form arai-L-eg'ati~ Counsel for VDSS Counsel for the Locality Name of Counsel (Primed or Typed) Date Michael S. J. Chernau Name of Counsel (Primed or Typed) Ddte /cls CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: September 13, 2000 Item Number: 8.B.2. Subject: Authorize the County Administratort~ Renew Health Care Contracts for 2001 with CIGNA and Trigon Healthkeepers and to Execute a Dental Care Contract with United Concordia Companies, Inc. for 2001 County Administrator's Comments County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to enter a contract with United Concordia Companies, Inc. and to renew contracts with CIGNA and Trigon Healthkeepers for 2001 at the rates attached. Summary of Information: County and Schools staff recently completed the rate renewal process for the. 2001 Employee Health Program, and an extensive RFP process for Dental Care. In order to provide employees with quality health and dental care options within budgetary targets, we recommend that the County renew its contracts with the two current health care providers - Trigon Healthkeepers and CIGNAi~ and enter into a new dental contract with United Concordia Companies, Inc. Under the proposed 2001 program, employees will continue to have the choice of four different health plans (two HMOs and two point-of-service plans) and two dental plans. Rate renewals for the healthcare plans include a 3.5% rate increase from Trigon Healthkeepers and a 6.8% increase from CIGNA. United Concordia's dental rates for 2001 represent a 22% decrease from Delta Dental's 2000 rates. Information on the proposed 2001 Health and Dental Care Program was presented to the joint Board of Supervisors and School Board Benefits Committee on August 17, 2000, and approval is recommended to the full boards. The School Board will approve a similar agenda item on September 12, 2000. Preparer: ,/4',~ ~-.,u~./7 Title: Director, Human Resource Mana.qement Karl~J. Gerner Attachments: Yes ~-] No CY 2001 Health Care Rates - Monthly VENDOR CIGNA HMO Healthkee?rs HMO CIGNA POS Healthkee?rs POS EMPLOYEE ONLY 189.06 154.44 208.18 169.88 COUNTY 151.00 151.00 151.00 151.00 EMPLOYEE 38.06 3.44 57.18 18.88 EMPLOYEE + 1 MINOR 302.48 247.18 333.08 271.88 COUNTY 176.00 176.00 176.00 176.00 EMPLOYEE 126.48 71.18 157.08 95.88 EMPLOYEE + SPOUSE 368.66 301.26 405.94 331.38 COUNTY 176.00 176.00 176.00 176.00 EMPLOYEE 192.66 125.26 229.94 155.38 FAMILY 557.72 455.70 614.10 50 ! .26 COUNTY 278.86 227.85 278.86 227.85 EMPLOYEE 278.86 227.85 335.24 273.41 DENTAL BASIC HI-OPTION EMPLOYEE ONLY 12.30 30.24 COUNTY 12.30 12.30 EMPLOYEE 0.00 17.94 EMPLOYEE + CIIILDREN 17.24 42.34 COUNTY 12.30 12.30 EMPLOYEE 4.94 30.04 EMPLOYEE + SPOUSE 25.84 63.50 COUNTY 12.30 12.30 EMPLOYEE 13.54 51.20 FAMILY 34.44 84.60 COUNTY 12.30 12.30 EMPLOYEE 22.14 72.30 8/28/00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.3.a. Subject: Resolution Recognizing Miss Bertha May Salmon on Her 100th Birthday County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution, Summary of Information: Mr. Barber and Mr. Miller requested that the attached resolution be adopted in recognition of Miss Bertha May Salmon's 100~h birthday. Preparer: ~~c~ ~'~kO Lisa H. Elko Title: Clerk to the Board Attachments: Yes ~ No RECOGNIZING MISS BERTHA MAY SALMON ON HER 100TH BIRTHDAY WHEREAS, Miss Bertha May Salmon was born at her mother's home place (a log cabin) in Halifax County on September 26, 1900; and WHEREAS, Miss Salmon graduated from Clover School; and WHEREAS, Miss Salmon taught school three years, including one year in a one room school in Halifax and one year of higher education at Fredericksburg Normal School (now Mary Washington College); and WHEREAS, Miss Salmon spent eighteen months in the United States Army in the Medical Corps; and WHEREAS, Miss Salmon worked as a practical nurse at the Medical College of Virginia, retiring in 1968; and WHEREAS, Miss Salmon moved to Chesterfield County in 1923; and WHEREAS, Miss Salmon has been an active member of Bethlehem Baptist Church since 1923, where she taught a class of six and seven year old children, was a Sunbeam Leader, served many years as Church Clerk, actively participated in the Women's Missionary Society, served as Secretary of the Tel class and sang in the Church Choir; and WHEREAS, Miss Salmon and several other ladies of the community started the Chesterfield Clothes Cottage on Midlothian Turnpike, where she volunteered for 15 years. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the significant contributions of Miss Bertha May Salmon, wishes her a happy 100th birthday, and is proud to have her as a resident of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 13, 2000 Item Number: 8.B.3.b. Subject: Resolution Confirming Proceedings of the Chesterfield Industrial Development Authority Approving the Issuance of up to $14,000,000 in Revenue Bonds to the YMCA of Greater Richmond by the Industrial Development Authority of the Town of Ashland, Virginia County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information: On August 24, 2000, the Chesterfield Industrial Development Authority held a public hearing regarding the YMCA of Greater Richmond's request that the Industrial Development Authority of the County of Chesterfield, Virginia approve the Issuance of up to $14,000,000 in Revenue Bonds by the Industrial Development Authority of the Town of Ashland, Virginia. A Portion of the Proceeds will be used to Acquire, Expand, Construct, Renovate and Equip Certain YMCA Facilities Located in Chesterfield County. James G. Dunn Title: Director, Economic Development Attachments: Yes [~ No August 24, 2000 Board of Supervisors County of Chesterfield, Virginia Industrial Development Authority of the County of Chesterfield Proposed Financing for the YMCA of Greater Richmond The YMCA of Greater Richmond ("YMCA") has requested that the Industrial Development Authority of the County of Chesterfield ("Authority"), recommend approval to the Board of Supervisors of the County of Chesterfield, Virginia of the financing of the acquisition, expansion, renovation, construction and equipping and refinancing of certain YMCA facilities located in the County of Chesterfield, ("Project") by the issuance of revenue bonds by the Industrial Development Authority of the Town of Ashland, Virginia, in an amount not to exceed $14,000,000 ("Bonds"). Because certain of the YMCA facilities to be financed or refinanced by the Ashland Authority's Bonds will be located in Chesterfield County, Virginia, Section 15.2- 4905 requires approval of the Chesterfield County Board of Supervisors. The Authority has conducted a public hearing on the proposed financing of the Project and has recommended that you approve the issuance of the Bonds as required by Section 147(0 of the Internal Revenue Code of 1986, as amended, and Section 15.2-4906 of the Code of Virginia of 1950, as amended. Attached hereto is (1) a certificate evidencing the conduct of the public hearing and the action taken by the Authority, (2) the Fiscal Impact Statement required pursuant to Virginia Code Section 15.2-4907, and (3) the form of resolution suggested by counsel to evidence your approval. d' "S~'cr et a~n~l~ti-iai I~v~lopment Auth/odty of the County of Chesterfield CERT~ICATE The undersigned Secretary of the Industrial Development Authority of the County of Chesterfield ("Authority") certifies as follows: 1. A meeting of the Authority was duly called and held on August 24, 2000, at 3:30 o'clock p.m. in the Board Room of the County Office of Economic Development, 9401 Courthouse Road, in Chesterfield County, pursuant to proper notice given to each Director of the Authority before such meeting. The meeting was open to the public. The time .of the meeting and the place at which the meeting was held provided a reasonable opportunity for persons of differing views to appear and be heard. 2. The Chairman announced the commencement of a public hearing upon the request of the YMCA of Greater Richmond and that a notice of the hearing was published once a week for two successive weeks in a newspaper having general circulation in the County of Chesterfield, Virginia ("Notice"), with the second publication appearing not less than six days nor more than twenty-one days prior to the hearing date. A copy of the Notice has been filed with the minutes of the Authority and is attached as Exhibit A. 3. A summary of the statements made at the public hearing is attached as Exhibit B. 4. Attached as Exhibit C is a true, correct and complete copy of a resolution ("Resolution") adopted at such meeting of the Authority by a majority of the Directors present at such meeting. The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on this date. WITNESS my hand and the seal of the Authority, this 24th day of August, 2000. S6c.ret .~, I/f~u }tri~Cl~velopment Autl~rity of the County of Chesterfield Exhibits: A - Copy of Certified Notice B - Summary of Statements C - Inducement Resolution -2- An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) 14[ )-NTON & WILT,TAMS ATTN: CATIq¥ ATKINS 0SI E FIYRD STREET RICHMOND VA 23219 P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 JAccount Num. 471268 Date J 08/17/2000 )ate Co de Descri pt ion Ad Size Total Cost 7/200,0 121 NOTICE OF PiTRI.TC t-IEARINGRy THE TNDTISTRIA 2.00 x 59.00 98R.84 NOTICE OF PUBUC HEARING BY THE INDUSTRIAL DEVELOPMENT AUIHORIIY OF THE COUNIYOF CHESTERRELD ON PROPOSED BOND FINANCING Notice is hereby given that the Industrial Devebpment Authority ~ of the County of Chesterfield (the "Chesterfield Authority-) will hold a public headn~ on the application and plan of financing of J Young Men's Christian Assoi-.iation of Greater Richmond (the 'YMCA'), whoseprincipel place of business is 2 West Franklin Strep. t. Richmond, Virginia 23220. The YMCA, a non-profit or- .gan~za~on. p. ro .riding youth, heallh, fitness and family services nas as~e~ me moustrial Development Authority of the Town of r ..Ash. land, .Virginia (the 'Authority') to issue up to $14,000,000 of ~[s indusb-hal development revenue bonds pursuant to the V ginia Industrial Deve opmant and Revenue Bond Act (the "ASr-), to a.~..'st it with lhe following projects: : !. R.efi.n. an.c.e !nd.us~ial development revenue bonds issued by me Aumorrty rot [ne naneflt of the YMCA in 1992 and 1995 in the. originaJ principal amounts of $4,900,000 and $6,500,000, re-: spactively; and 2...Fina_nse the constmcticn of a new 13,000 square foot faci ~. in me Iown of Ashland, Virginia, to be located at 217 Ashcake Road, Ashland, Virginia, and to make various capital improve- ments to YMCA' facili~es in the City of, Richmond and the Counties of Chesterfield and Hanrico, mclu~ling renovations, ex- [ansions and/or additions to the following facilrdes: Shady, rove - 11255 Nuckols Road, Glen Allen, Virginia (addr~on of a 3,300 square foot yout~ center, a 7,200 square foot f'rmess cen- ter and an 8-lane outdoor pool); NotCh Richmond - 4207 Old Brook Road, Richmond, Virginia (addilJon of a 1,800 square foot wellness center, a 3,000 square foot tean center and a. 6,000 square foot child care center); Chester - 3011 W. Hun-', .dred Road, Chester, Virginia (addition of a 13,000 square foot ' ~mness center and teen center); Chickahominy. 5401 Whiteside. Head, Sandstoa, Virginia (addition of a 4,0130 square foot mul~ purpose space); Manchester - 7549 Hull Stree~ Road, Rich- mond, Virginia (facility renovation)' Tuckahoa - 9211 Patterson Av~u_e, Richmond., Virginia (3 i~ square foot facility expen- s on); oowntown Hichmend - 2 West Franklin Slmet, Richmond. Virginia (facility renovation); and Midlothian - 737 Coalfield Road, Midtothian, Virginia (30,000 square foot addition). The. pubr~c hearing, which may be continued or adjourned, will be held at 3:30p.m. on August 24, 2000, before the Chesterfield Authority, in the conference room of the Chesterfield County Ec- onomic ueveropment Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia. As required by the Act, the bonds will not pledge the credit or the taxing power of the Common- ~w~ ~alt~. of Virginia, Chesterfield County, Virginia, or the Chester- .ne~o ~uthodty but will be payable soiaht from revenues derived ~orq me YMCA and pledged therefor. Any person interested in me issuance of the bonds or the ldcation or nature of the PrO- posed.. [.acilities re. ay appear to be heard. A copy of the YMCA's application may ce inspected at the Chester~eld Aulhorit~s of- .rice at the County Office of Economic Development at 9401 Courth~se Road, Chestedield, Virginia, during business Industrial Development Author~ - · of the County of Chesterlield · · By: William F. Seymour, I11, Chairman Media General Operations, Inc. Publisher of the RICHMOND TIMES-DISPATCH This is to certify that the attached NOTICE OF PT IRT,lC HEARIN was published by the Richmond Times-Dispatch in the City of Richmond, State of Virginia, on the following dates: 08/I 0/2000 08/17/2000 The first insertion being given .... o8/1 o/20oo Sworn to and subscribed before me this ~//~/~ ' ' J 0 ~ "otaryPublio s~Jp~rvisorQ_~- State of Virginia City of Richmond My Commission expires 03/31/01 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU EXHIBIT B TO CERTIFICATE Summary of Statements George Scruggs ofMcGuireWoods LLP, bond counsel and counsel to the YMCA, appeared at the hearing and introduced the YMCA's project to the Directors, and then turned the presentation over to representatives of the YMCA to provide a more detailed description of the project. David Seabrook, Chief Financial Officer, of the YMCA appeared before the Directors and described the project which includes plans to renovate or expand certain YMCA facilities in Midlothian and Chester in Chesterfield County and plans to construct a new YMCA facility in the Town of Ashland, and to expand and renovate facilities in Henrico County and in the City of Richmond. EXHIBIT C RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD RECOMMENDING APPROVAL BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA OF A PROPOSED ISSUE OF REVENUE BONDS IN AN AMOUNT NOT TO EXCEED $14,000,000 FOR THE BENEFIT OF THE YMCA OF GREATER RICHMOND WHEREAS, the YMCA of Greater Richmond ("YMCA") has requested that the Industrial Development Authority of the County of Chesterfield, Virginia ("Authority"), approve the issuance of up to $14,000,000 in revenue bonds by the Industrial Development Authority of the Town of Ashland, Virginia (the "Ashland Authority") a portion of the proceeds of which will be used to acquire, expand, construct, renovate and equip and refinance certain YMCA facilities located in the County of Chesterfield, Virginia ("County") and other YMCA facilities in the Town of Ashland, Virginia, the County of Henrico, Virginia and the City of Richmond, Virginia ("Project"); WHEREAS, a public hearing has been held by the Authority regarding the YMCA's request, and the Authority desires to recommend approval of the Project and the proposed bond issue to the Board of Supervisors of the County of Chesterfield, Virginia, with respect to the portion of the Project to be located in the County. NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. The Authority concurs in the inducement and recommendation of approval of the Ashland Authority for the Project and proposed bond issue and recommends approval and concurrence thereof by the Board of Supervisors of the County of Chesterfield, Virginia. 2. This resolution shall take effect immediately upon its adoption. Adopted this 24th day of August, 2000. f's~ecret~, In~tu sidal/D e~;elopment Aut ~}drity of the Cc(unty of Chesterfield [SEAL] c 31 FISCAL IMPACT STATEMENT FOR PROPOSED BOND FINANCING Date: August 24, 2000 To the Board of Supervisors of Chesterfield County, Virginia Applicant: Facility: YMCA of Greater Richmond Ten facilities located throughout the Richmond Metropolitan Area o 6. (a) (b) (c) (d) Maximum amount of financing sought. Estimated taxable value of the facility's real property to be constructed in the municipality. Estimated real property tax per year using present tax rates. Estimated personal property tax per year using present tax rates. Estimated merchants' capital tax per year using present tax rates. Estimated dollar value per year of goods that will be purchased from Virginia companies within the locality. Estimated dollar value per year of goods that will be purchased from non-Virginia companies within the locality. Estimated dollar value per year of services that will be purchased from Virginia companies within the locality. Estimated dollar value per year of services that will be purchased from non-Virginia companies within the locality. Estimated number of regular employees on year round basis. Average annual salary per employee. $ t4,000000.00 $ N/A $ N/A $ N/A $ N/A $ 1,000,000.00 $ 300,000.00 $ 1,500,000.00 $ 200,000.00 5O 25,000.00 Chair~{n~, In3us~'rt~a]-~c~p"--ment~'-~uth~ity of the County of ~/h~4t~ldd At a regular meeting of the Board of Supervisors of the County of Chesterfield, Virginia, held on the 13th day of September, 2000, the following members were recorded as present: PRESENT: On motion by , seconded by , the attached Resolution was adopted by a majority of the members of the Board of Supervisors by a roll call vote, the votes being recorded as follows: MEMBER VOTE RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRG~A WHEREAS, the Industrial Development Authority of the County of Chesterfield ("Authority"), has been asked by the YMCA of Greater Richmond ("YMCA") to approve the issuance of revenue bonds by the Industrial Development Authority of the Town of Ashland, Virginia ("Ashland Authority") in an amount not to exceed $14,000,000 ("Bonds"). a portion of which will be used to finance the YMCA's acquisition, constmction, renovation and equipping and refinancing of certain YMCA facilities located in the County. of Chesterfield, Virginia ("Project") and has held a public hearing on August 24, 2000. WHEREAS, Section 147(0 of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds and Section 15.2-4906 of the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended ("Act") sets forth the procedure for such approval; WHEREAS, Section 15.2-4905 of the Act provides that if a locality has created an industrial development authority, no industrial development authority created by a second locality may finance a facility located in the first locality unless the governing body of such first locality concurs with the inducement created by the second locality; WHEREAS, certain of the YMCA facilities comprising the Project will be located in the County of Chesterfield, Virginia ("County") and the Board of Supervisors of the County of Chesterfield, Virginia ("Board") constitutes the highest elected governmental unit of the County; WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board concurs in the recommendation of and approves the issuance of the Bonds by the Ashland Authority for the benefit of the YMCA, as required by Section 147(0 of the Code and Section 15.2-4906 of the Code of Virginia of 1950, as amended ("Virginia Code") to permit the Authority to assist in the financing. 2. The Board concurs with the resolution adopted by the Ashland Authority and approves the issuance of the Bonds by the Ashland Authority for the benefit of the YMCA as required by Section 15.2-4905 of the Act. 3. Approval of the issuance of the Bonds, as required by Section 147(0 of the Code and Section 15.2-4906 of the Code of Virginia of 1950, as amended ("Virginia Code"), does not constitute an endorsement of the Bonds or the creditworthiness of the YMCA, but, as required by Section 15.2-4909 of the Virginia Code, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit rior the taxing power of the Commonwealth, the County nor the Authority shall be pledged thereto. 4. Pursuant to the limitations contained in Temporary Income Tax Regulations Section 5f. 103-2(f)(1), this resolution shall remain in effect for a period of one year from the date of its adoption. 5. This resolution shall take effect immediately upon its adoption. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia this 13th day of September, 2000. Clerk, Board of Supervisors of the County of Chesterfield, Virginia [SEIki CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: September 13, 2000 Item Number: 8.B.3.c. Subject: Resolution Confirming Proceedings of the Chesterfield Industrial Development Authority for Financing of Industrial Revenue Bonds for Super Radiator Coils Limited Partnership County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summa~ of Information: On August 24, 2000, the Chesterfield Industrial Development Authority held a public hearing and approved issuance of Industrial Revenue Bonds up to $8,600,000. This issuance is to assist Super Radiator Coils Limited Partnership in the acquisition, refinancing, construction and equipping of a manufacturing facility in the County. The company is expanding its facility at 451 Southlake Boulevard by 57,600 square feet, doubling the size of its current building. As a result of the expansion the company expec~ to hire up to 125 new employees. prepare r:~'~.~ ~c~ ~,_/~ _ ~~, ~._.._ .... Jame~ G.'D'~nn Attachments: Yes ~No Title: Director, Economic Development RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA WHEREAS, the Industrial Development Authority of the County of Chesterfield (the "Authority"), has considered the application of Super Radiator Coils Limited Partnership (the "Applicant"), for the issuance of the Authority's revenue bonds in an amount now estimated at $8,600,000, comprised of $5,300,000 of tax exempt bonds and $3,250,000 of taxable bonds (collectively, the "Bonds") to finance the Applicant's acquisition, construction and equipping of a manufacturing facility located at 451 Southlake Boulevard, Richmond, Virginia (the "Project") to and has held a public hearing thereon on August 24, 2000; and WHEREAS, the Authority has requested the Board of Supervisors (the "Board")of the County of Chesterfield, Virginia (the "County"), to approve the issuance of the Bonds to comply with Section 147(0 of the Internal Revenue Code of 1986, as amended, and Section 15.2-4906 of the Code of Virginia of 1950, as amended; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to terms to be agreed upon, a record of the public hearing and a "fiscal impact statement" with respect to the Project have been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board of Supervisors approves the issuance of the Bonds by the Authority for the benefit of the Applicant to the extent required by Section 147(f) and Section 15.2-4906. 2. The approval of the issuance of the Bonds, as required by Section 147(0 and Section 15.2-4906, does not constitute an endorsement of the Bonds or the creditworthiness of the Applicant, and, as required by Section 15.2-4909 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor the taxing Commonwealth, the County nor the Authority shall be pledged thereto. 3. This resolution shall take effect immediately upon it's adoption. WITNESS my hand this ~ day of ,2000. power of the Clerk of Board of Supervisors -2- OLtS GENERAL CERTIFICATE OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD The undersigned officer of the Industrial Development Authority of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "Authority"), hereby certifies as follows: 1. (a) A special meeting of the Authority was duly called and held on August 24, 2000. At such meeting a quorum of Directors was present at all times. (b) The Chairman announced the commencement of a public hearing on the application of Super Radiator Coils Limited Partnership, a Minnesota limited partnership (the "Owner"), and that a notice of the hearing was published once a week for two consecutive weeks in a newspaper having general circulation in the County of Chesterfield, Virginia (the "Notice"). The hearing was held not less than six days nor more than twenty-one days after the second notice and not less than fourteen days after the first notice. A copy of the Notice, a certificate of publication of such Notice and a summary of comments from the public hearing have been filed with the records of the Authority and are attached hereto as Exhibit A. (c) Attached hereto as Exhibit B is a true, correct and complete copy of a resolution (the "Official Intent Resolution") adopted at the meeting referred to in subparagraph (a) above by a majority vote of all of the Directors present at such meeting. 2. The resolution has not been repealed, revoked, rescinded or amended and is, as of the date hereof, in full force and effect. WITNESS the following signature this day of August, 2000. INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By: EXHIBIT A- NOTICE OF PUBLIC HEARING, CERTIFICATE OF PUBLICATION AND SUMMARY OF REMARKS EXHIBIT B- OFFICIAL INTENT RESOLUTION -2- An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) H'I TN'TON ,~. WTT,T.IAMR ATTN: CATHY ATKINR 951 F. RYRD HTRF. FT R TCI-I-MOND VA 23219 P. O. Box 85333 Richmond, Virginia 23293-0001 (804) 649.6000 EXHIBIT A I Account Num. 47 ~ 26R OR/1712000 Date Code Description Ad Size Total Cost Ogl1712000 121 NOTTCE OF P!IRT,TC, HEARING ON"PROPORF. D INDT 2.00 x ~3.00 ATTACH 80ND FINANCING BY ~NDUSTR~L DEVELOPMENi' ~rrHonnY OF THE COUNTY OF CHESTERREU) Dace t~ busine~ ia 451 So~dllake Bouleva~cl, Rlchmo~l, V1r- g.~m.' ~1, for the Au~t~ity to isle, pumuant m ~e W- up .to ~5,350,000 of ' .~ indusa'ial deveto~ revenue bonds t~ . ve~)n~ent uepanme~ at 9401 Coerll~use Road, Suite y~rgm~a, C~esten~cl Cmmty, Virginia, (x the Authority ~ may ap.bea~ to be heard. A cof~y of Ihe Compan~$ appitcalJon y: w~lliam F; Seym~, I1~ Chairman Media General Operations, Inc. Publisher of the RICHMOND TIMES-DISPATCH This is to certify that the attached NOTTCF. OF PT TRT,IC RF. ARFN was published by the Richmond Times-Dispatch in the City of Richmond, State of Virginia, on the following dates: 08/10/2000 08/17/2000 The first insertion being given .... hR/1 o/2noo Sworn to and subscribed before me this ,~ ')% '~ '! \; · ~ ~ ~ ' N~a~Pu~ic Superior ~ Stats of Virginia C~ of Richmond My ~mmiss ion e~ires 03/31/01 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU C 41 SUMMARY OF REMARKS David F. Belkowitz, bond counsel, and Ray Birk from Super Radiator Coil Limited Partnership appeared before the Authority to answer questions about the project and the anticipated schedule for the financing. #266554 v2 20430.01708 EXHIBIT B RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD WHEREAS, the Industrial Development Authority of the County of Chesterfield (the "Authority"), has received a request to issue its revenue bonds for the purpose of financing the acquisition, refinancing, construction and equipping of a manufacturing facility in Chesterfield County, Virginia (the "Project") by Super Radiator Coils Limited Partnership, a Minnesota limited partnership (the "Applicant;'); and' WHEREAS, the Applicant in its appearance before the Authority has described the benefits of the Project to the County of Chesterfield, Virginia (the "County") and has requested the Authority to' agree to issue its revenue bonds under the Industrial Development and Revenue Bond Act (the "Act") in an amount up to $ 8,600,000 ( comprised of $5,350,000 of tax exempt bonds and $3,250,000 of taxable bonds); and WHEREAS, a public hearing has been held as required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code") and Section 15.2-4906 of the Code of Virginia of 1950, as amended; BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. It is hereby found and determined that the Project will result improved facilities for the inhabitants of the County and surrounding areas, will bring additional revenues and employment into the County, benefits the inhabitants of the County and surrounding areas and promotes their safety, health and welfare. 2. The Authority hereby agrees to assist in the Project by issuing its revenue bonds in a letter of credit enhanced public offering acceptable to the Authority in an amount now estimated at $8,600,000 upon terms and conditions to f 43 be mutually agreed upon between the Authority and the Applicant. The bonds shall o be issued in form and pursuant to terms to be set by the Authority and the payment of the bonds shall be secured by a letter of credit. 3. The Applicant having requested the appointment of Hirschler, Fleischer, Weinberg, Cox & Allen a Professional Corporation, Richmond, Virginia, as bond counsel in connection with the issuance of the bonds, the Authority hereby appoints Hirschler, Fleischer, Weinberg, Cox & Allen a Professional Corporation as bond counsel to supervise the proceedings and approve the issuance of the bonds. 4. At the request of the Applicant the Authority hereby appoints Ferris, Baker, Watts, Richmond, Virginia as underwriter for the purchase and sale of the bonds pursuant to terms to be mutually agreed upon. 5. All costs and expenses in connection with the issuance of the bonds, including the fees and expenses of bond counsel, counsel for the Authority and the agent or underwriter for the sale of the bonds shall be paid by the Applicant and the Authority shall have no responsibility therefor. If for any reason such bonds are not issued, it is understood that all such expenses shall be paid by the Applicant and that the Authority shall have no responsibility therefor. 6. The Authority hereby recommends that the Board of Supervisors of the County approve the issuance of the bonds. 7. The Applicant hereby agrees to indemnify and save harmless the Authority, its officers, directors, employees and agents from and against all liabilities, obligations, claims, damages, penalties, losses, costs and expenses in any way connected with the Project or the issuance of the bonds, so 10ng as such liabilities, obligations, claims, damages, penalties, losses, costs and expenses do not result from the Authority's gross negligence or its willful, wrongful acts. -a- ()44 8. It having been represented to the Authority that it may be necessary to proceed immediately wit~ the acquisition, construction and equipping of all or a part of the Project, the Authority hereby agrees that the Applicant may proceed with its plans, enter into contracts for such acquisition, construction and equipping and take such other steps as it may deem appropriate in connection therewith, provided that nothing herein shall be deemed to authorize the Applicant to obligate the Authority without its consent in each instance to the payment of any monies or the perform, ance of any acts in cOnnection with the Project. In adopting this resolution, the Authority is making a declaration of"official intent" within the meaning of Treasury Regulations §§ 1.150-2(d) and (3), thereby enabling the Applicant to be reimbursed for expenditures incurred within sixty (60) days of this resolution by the Applicant from its own funds in furtherance of the Project provided the expenditure satisfies the requirements of Treasury Regulation §1.150-2(d)(3). 9. The Applicant in requesting the approval of this resolution understands that it may not receive allocation of private activity bond volume cap from the State Ceiling, as set forth in Chapter 50 of Title 15.2 of the Code of Virginia of 1950, as amended, and understands that the adoption of this resolution neither carries nor implies any assurance of or commitment for an allocation, nor any obligation with respect thereto. By accepting any proceeding under authority of this resolution, the Applicant agrees (i) to indemnify and hold the Authority and the County harmless from any damages, direct or consequential, suffered by it as a result of any action or inaction of the Virginia Small Business Financing Authority with respect to such allocations or otherwise, (ii) to provide for such indemnification in all documents to which the Applicant, the County and the Authority are parties, (iii) to provide in such documents that it will forbear to bring any action for such -3- 4)45 damages as aforesaid, and (iv) to assume the risk that the entire volume of private activity bonds authorized to be issued by the Commonwealth of Virginia or any issuing authority thereof, in any period, may be allocated to others. Nothing contained in this paragraph shall operate as or be deemed to be a condition precedent to or a limitation on the approval of the issuance of the bonds and the plan of financing for the Project for purposes of the Authority's taking "official action" towards the issuance of the bonds. 10.. Unle. ss this resolution is extended by the Authority, the bonds authorized hereunder 'shall be issued within two years from the date hereof. 11. This resolution shall take effect immediately upon its adoption. #262817vl 77777.77777 -4- FISCAL IMPACT STATEMENT1 Exhibit C Aug.st 3.2000 Date Super Radiator Coils Limited Applicant 451Southlake Blvd. Facility 1. Maximum amount of financing sought 2. Estimated taxable value of the facility's real property to be constructed in the municipality $ 5,523,000 3,000,000 3. Estimated real property tax per year using present tax rates 32,400 4. Estimated personal property tax per year using present tax rates 5,000 Additional 5: Estimated merchants' capital tax per year using present tax rates 6. a. Estimated dollar value per year of goods that will be. purchased from Virginia companies within the locality b. Estimated dollar value per year of goods that will be purchased from non-Virginia companies within the locality c. Estimated dollar value per year of services that will be purchased from Virginia companies within the locality d. EStimated dollar value per year of services that will be purchased from non-Virginia companies within the locality 7. Estimated number of regular employees on year round basis 1,000,000 300,000 500,000 200,000 250 8. Average annual salary per employee 35,000 "' ' ',/Authority Ch'~tman Industrial Dev~opment Authority of Chesterfield Cou,'tty, VA Name of Authority .. -16- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: September 13, 2000 Item Number: 8.B.4. Subject: Lease Purchase Agreement with Lucent Technologies for Telephone System UPgrade for County Offices County Administrator: Board Action Requested: Approval of Lease Purchase Agreement between Chesterfield County and Lucent Technologies for Upgrade of County Telephone System and Authorize County Administrator to Execute Lease/Purchase Documents. Summary of Information: During 1999 the County was notified that maintenance and support for the County's current telephone system would be dropped on December 31, 2001. The existing telephone system was purchased in 1984 at a cost of $1,100,000 for a central switch and 742 phones. The system was expanded over the years to its current size of 2300 phones. A competitive negotiation process was utilized for the purchase of an upgraded telephone system. The negotiated purchase price with Lucent Technologies is $1,222,370 for a new main switch; replacement remote switches at the Circuit Court Building, Juvenile Court Building, and Wagner Building; and 2300 digital phones. The system serves offices throughout the County Complex, including School Board Administration. The cost of the Preparer: ,.) ('/- ~r-~ ,,ex~ ~james ~"' ~. Ste~ier- - Attachments' ~ Yes Title:Deputy County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Mccting Date: September 13, 2000 system is paid entirely by charges to user departments and those charges will not be increased with the purchase of the new system. Technology improvements introduced over the last decade will be available in this upgraded telephone system. This system will provide the best voice solutions for citizens to communicate with county offices. The ability to create call groups, expand automatic call distribution, and provide call status in queue will improve customer service to our citizens. The digital design of the new system will allow for maximization of capacity planning and system reporting. Additional future capabilities to support voice over the Internet are also included with this upgrade. This agenda item requests approval for the County Administrator to enter into a four year lease purchase agreement with Lucent Technologies. The first payment of $500,000 is funded within the FY2001 adopted budget and was generated by a planned accrual over the past three years through charges to County departments. The principal balance of $722,370 plus interest will be paid back over the next four years and be completely funded from planned charges to County departments. No increase in current charges to departments will be necessary for this purchase. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: Sentember 13. 2000 Number Budqet and Management Comments: This item requests approval of a lease/purchase agreement with Lucent Technologies for the acquisition of an updated phone system for County offices. The total negotiated price is $1,222,370, with $500,000 being budgeted in the FY2001 adopted budget. The remaining balance of $722,370 plus interest will be paid back over four years from monthly telephone charges to County departments. Therefore, no additional source of funds is needed and no increase in current telephone charges will be necessary for departments. Preparer: , - - ,,-Y~ Title: Director, Bud.qet & Management Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 13, 2000 Item Number: S.B.5. Subject: Award of Consulting Contract to Acuent Inc. for Professional Consulting Services for a Requirements Analysis, Software Selection and Procurement for the Financial Systems Upgrade Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to enter into a contract with Acuent Inc., not to exceed $192,760 plus reimbursement for travel expenses. Summary of Information: The Financial Systems Upgrade Project, a joint County and School project, is included in the County's Capital Improvements Program and provides for the replacement of financial software procured in 1984 and human resources and payroll software procured in 1991. The objectives of this project include implementing systems for the County and Schools to improve business processes, improve timeliness of data and access to data, simplify technology upgrades and process changes, and provide systems that are easier for staff and customers to use. County and School staff reviewed proposals from nine firms and recommend that a contract be awarded to Acuent Inc. to assist with the first phase of this project: requirements analysis, software selection and procurement. Preparer: ,~ ,~%/_/_/~~_[2'~ -' Title: Deputy County Administrator for /" j" Management Services Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Sentember 13. 2000 Number Bud_~et and Management Comments: This item requests that the Board authorize a contract with Acuent, Inc., for up to $192,760 for requirements analysis, software selection and procurement consulting services. These services relate to the Financial Systems Upgrades project, for which funds have already been appropriated in the adopted FY2001 - FY2005 Capital Improvement Program. Funds are available for this contract award. Preparer: Rebecca T. Dickson Title' Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.6. Su~ect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: BERMUDA: Southcreek, Section Southcreek, Section Preparer: Rich~/I. McEIfish Title: Director of Environmental Enqineering Attachments: Yes r--]No TO: Board of SupoMsors FROIVt [Zlmmmnt of Environrmntal Engineering SUBJECT: State Road Acceptance - SOUTHCREC;K, SEC. 3 DISTRICT: BERMUDA MEF~TINGDATE: 13 Septembo' 2000 ROADS FOR CONSIDERATION: BLUE CRRRK PL CREEK EDGE PL CREEK KNOLL CT GR~J~xl SUMMIT PL GREbTN TRbTIJJS PL MAJESTIC CR~DR SOUTHCRFlqK DR WALTHALL CREEK DR Vicinity Map: SOUTHCRm(, SEC. 3 TO: Board of Supervisors FROM~ ~t of Environrmntal Engineering SUBJF_~: State Road Acceptance - SOUTHCREFK, SEC. 4 DISTRICT: BERMUDA lVlEF~GDATE: 13 Septerrk~ 2000 ROADS FOR CONSIDERATION: WOODL. kND HILL DR Vicinity Map: SOUTHCRD-;EK, SEC. 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: September 13, 2000 Item Number: 8.B. 7. Subject: Establish a Wastewater Connection Fee for Existing Homes in Crescent Park which are to be Served by a Community Development Block Grant-Funded Sewer Extension Project County Administrator's Comm. ents: County Administrator: Board Action Requested: The Board of Supervisors is requested to establish a connection fee of $146.50, for those existing homes served by the project for which service is applied for within 30 days after the extension is complete. Summary of Information: The federal Department of Housing and Urban Development (HUD) will only permit Community Development Block Grant (CDBG) funds to be used for utility extension projects to serve low income housing if the connection fee for low income homeowners is significantly lower than the County's normal connection fee rate. Accordingly, the County adopted an ordinance in the early 1980's to allow the Board to set connection fees for CDBG projects at a rate no lower than 10% of the statutory connection fee rate. Preparer: 'M. D. "Pete" St[th, Attachments: ---] Yes No Title: Deputy County Administrator 0505:50609.1 Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA September 13, 2000 Item Number: Page 2 of 2 Staff has met with HUD representatives to discuss connection fees for the CDBG funded Crescent Park sewer extension. HUD has indicated that it will only approve the Crescent Park sewer extension for CDBG funding if the connection fee for the existing homes that the line will serve is set at $146.50, which is 10% of the normal connection fee. Such a rate is permitted by ordinance provided that homeowners apply for service within 30 days after the extension is complete. Homeowners who do not apply within 30 days will be required to pay the normal connection fee of $1,465.00. 0505: 50609.1 0~7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 13, 2000 Item Number: 8.B. 8.a. Subject: Set Public Hearing to Consider Amendments to the Industrial Waste Discharge Ordinance Relating to Penalties for Violation of the Ordinance County Administrator's Comments: CounW Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for October 11, 2000, to consider the attached Ordinance amendments. Summary of Information: Under the Federal Clean Water Act, all localities which discharge wastewater into the nations waterways are required to maintain an industrial waste discharge program to regulate the discharge of industrial waste into their wastewater system. Chesterfield first adopted an Industrial Waste Discharge Ordinance in 1977. Under that ordinance, all significant industrial users are required to obtain a permit for the discharge of industrial waste which requires them to pretreat their waste before discharging it into the County's system in order to reduce the level of pollutants in their waste discharge to limits allowed by the permit. Additionally, industrial users are required to test their waste regularly and submit the results of their tests to the County, and to inform the County any time that their waste violates the pollutant limits permitted by their permits. Preparer: ~.:,.,_.~/~, ~ Cr& i'g/S-, t~'rya~ Attachments: Yes Title: Director, Utilities 0505:50549.1 (50490.1) No Department CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: September 13, 2000 Item Number: As part of the industrial waste discharge program, the County is also required to maintain an Enforcement Response Plan, which sets forth the enforcement action that the County will take against an industrial user who violates the Industrial Waste Discharge Ordinance. The County has also maintained such an Enforcement Response Plan, which must be approved by the State Department of Environmental Quality (DEQ), since 1977. Earlier this year, the County obtained a new wastewater discharge permit from DEQ to increase the amount of effluent permitted to be discharged from the Proctor's Creek Wastewater Treatment Plant. One of the conditions imposed by DEQ for issuing the new permit to the County was that the County update its Enforcement Response Plan. Staff has now done so and DEQ has approved the new Enforcement Response Plan. In order to ensure that the Ordinance and the Enforcement Response Plan are consistent with each other, staff is proposing the attached amendment to the Industrial Wastewater Discharge Ordinance. Most of the proposed changes are either semantic or restructure the Ordinance without changing it substantively. There are, however, two substantive changes which are being proposed: (~) The proposed amendment provides for civil penalties for violation of the ordinance. Previously, the ordinance only provided for criminal penalties. (2) The maximum fine has been increased from $2,500 to $25,000, to allow courts to impose a fine that will punish a violator beyond an amount that some industrial users could absorb as a cost of doing business. 0505:50549.1 (50490.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 18-112 AND 18-113 RELATING TO PENALTIES FOR VIOLATION OF THE INDUSTRIAL WASTE DISCHARGE ORDINANCE. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (0 That Sections 18-112 and l 8-113 of the Code qf the County of Chester_field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-112. Enforcement. (a) If the director determines that a significant industrial user has failed to apply for a permit, has violated the terms of his permit or has violated any provisions of this article, the director ~wu,,nvvuayov~u~ua~u~u~vOr cmo ceo voa onora mnstra veor r, naccor ancew the Enforcement Response Plan (ERP) developed pursuant to the federal Clean Water Acl. The notice or order shall be sent to the signific~t industrial user at the address where the signific~t industrial user receives utility bills and shall order the significant industrial user to co~ect the V 0 a on w n a s, il ~11~ Oi[lllllg~il[ lllU~Otllgl UOkl l~llO [u kUlll~lj VVl~li ~llk UlU~l VVltlllll ~11~ OOO (d) The director shall follow the procedures set forth in the Enforcement Response Plan that is developed by the director in accordance with 40 CFR 403.8 to enforce permit violations. In addition to the Enforcclncnt Rc~ponac Plan ERP and other enforcement procedures that are provided in this section, the director may seek injunctive relief to enjoin violations of this article. Sec. 18-113. Penalties. ( ) ig '' a Any s nificant industrial user who ..~'~lw,~,.L,~O ..... .,~'~ prov;a;ons ~*' +'~:~ ~:~'~ ~11 ~. ~ ....... ~ .......... a o~v ........... c hils to comply with the terms of an Administrative Order within the time prescribed by the order shall be subject to a civil penalty not to exceed $25,000 for each day the violation continues. Any significant industrial user who violates the provisions of this a~icle a~er having been assessed civil penalties pursuant to this section shall be guilty of a misdemeanor punishable by a fine of not more than $25,000. Each day the violation continues shall be a separate offense. 0505:50490.1 1 (b) If any person discharges a substance into the ~'"-' ........ o,,~,~,, o,,~,~., wastewater system, including the sludge system which results in damage to the county $cwcra~,c wastewater system, the wastewater treatment plant providing treatment or other real or personal property; or which alters the nature or quality of the sludge or effluent generated by the wastewater treatment plant in a way that increases the cost of,.,L~,., ~_c_ _,...~ ......... ~ ^_ _~...~_~ .~: .... o,~,,. .... a ............o,~,,,s,, ,~,ot~,,oal safe sludge removal, sludge disposal or wastewater treatment, then that person shall be liable to the county for the cost of all such damage. .(~ If a significant industrial user fails to comply with the terms of an Administrative Order within the time prescribed by the Order and the director determines that such failure to comply creates a significant risk of damage to the County wastewater system or non-compliance with the County's effluent discharge limits, then in addition to the other remedies provided in this article, the director may terminate water service to the significant industrial user, may suspend the significanl industrial user's permit, may require the significant industrial user to cease discharging industrial waste into the wastewater system until it is in compliance with the article; or may impose some combination of the penalties and enforcement response actions enumerated in this section. 0505:50490.1 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: September 13, 2000 Item Number: 8.B.8.b. Subject: Set Public Hearing on Animal Control Ordinance Amendment County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for October 11, 2000, to consider an amendment to Section 4-24 of the County Code relating to Animal Control. Summary of Information: County Code Section 4-24 governs the animal control officer's duties when he receives a complaint or has reason to believe that a dog is dangerous or vicious. The current ordinance provides that the animal control officer or the dog's owner shall confine the dog until the animal control officer completes his investigation and any court appeals have been concluded. The attached changes to the ordinance, required by recent changes to the state law, would require the animal control officer to first determine that the dog's owner is capable of confining the dog in a manner that protects public safety before allowing the owner to confine the dog rather than the dog being confined in the County animal shelter~ Animal Control staff are aware of the new requirements and do not anticipate needing additional staff or resources to implement the requirements. Staff requests that the Board of Supervisors set a public hearing on the attached ordinance change for October 11, 2000. Steven L. Micas 1914(22):50645.1 (49886.1) Attachments: Yes ~ No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 4-24 RELATING TO CONTROL DANGEROUS OR VICIOUS DOGS. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 4-24 of the Code of the Coun~ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 4-24. Control of dangerous or vicious dogs. (a) If the animal warden receives a complaint or has reason to believe that a canine or canine crossbreed is a dangerous dog, he shall undertake an investigation to determine whether the dog is dangerous. The animal warden or,,..,,-~-: .... "s owner shall confine the animal until a determination is made and any appeals have been exhausted. If the animal warden determines that the owner or custodian can confine the animal in a manner that protects public safety, he may permit the owner or custodian to confine the animal until such time as evidence shall be heard and a verdict rendered. The investigation shall include, but not be limited to, a review of the following: (i) the incident forming the basis of the complaint; (ii) any other violent acts by the animal, (iii) interviews with the complainant(s) and anyone else having knowledge of the animal and (iv) observations of the animal. In addition, the animal's owner may present evidence. The animal warden may also seek comments from the health department. Upon completion of the investigation, the animal warden shall make a written determination as to whether the animal is dangerous. If the animal warden determines that the animal is vicious, he shall follow the procedures in paragraph (b). If he determines that the animal is dangerous, the animal's owner shall comply with this section. If the animal's owner disagrees with the animal warden's determination that the animal is dangerous, he may file an appeal to the general district court within 15 days of the date of the animal warden's determination. The court, through its contempt powers, may compel the owner to produce the animal for trial. If, after hearing the evidence, the court finds that the animal is a dangerous dog, the court shall order the animal's owner to comply with this section. If, after hearing the evidence, the court finds that the animal is a vicious dog, the court shall order the animal euthanized in accordance with section 4-25. (b) If the animal warden receives a complaint or has reason to believe that a canine or canine crossbreed is a vicious dog, he shall apply to a county magistrate for a summons requiring the owner or custodian, if known, to appear before a general district court at a specified time~ The summons shall advise the owner of the nature of the proceeding and the matters at issue. The animal warden or aninial's owner shall confine the animal until a verdict is rendered on the summons. If the animal warden determines that the owner or custodian can confine the animal in a manner that protects public safety, he may permit the owner or custodian to confine the animal until such time as evidence shall be heard and a verdict rendered. The court, through its contempt powers, may compel the owner to produce the animal. If, after hearing the evidence, the court finds that the animal is a dangerous dog, the court shall order the animal's owner to comply with this section. If, after hearing 1205:49886.1 1 the evidence, the court finds that the animal is a vicious dog, the court shall order the animal euthanized in accordance with section 4-25. 000 (2) That this ordinance shall become effective immediately upon adoption. 1205:49886.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: September 13, 2000 Item Number: 8.B.8.c. Subject: Set Public Hearing on Subdivision Ordinance Amendment County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for October 11, 2000, to consider an amendment to Section 17-12 of the Subdivision Ordinance. Summary of Information: On July 26, 2000, the Board of Supervisors referred the attached ordinance amendment to the Planning Commission for consideration. The Ordinance amendment would permit the Board to exempt parcels created in violation of the Subdivision Ordinance under specific circumstances from the subdivision requirements through a condition in a CUPD. The ordinance amendment will legalize existing residential uses and parcels on 131 acres in an A District that do not currently comply with the Zoning Ordinance or Subdivision Ordinance. Through a series of transactions beginning in the 1970's, the original owner of the 131 acres created twelve (12) parcels, only four (4) of which are legal. The innocent purchasers of the parcels have been left with no legal way to build on their parcels or to expand, replace or rebuild their existing homes. The Board initiated a Conditional Use Planned Development to legalize the parcels that will grant exceptions to the normal road frontage, setback, and other bulk requirements. To avoid having these parcels be obligated to satisfy normal subdivision requirements, ~e Board should also consider the exemption to the County's Preparer:~----'~~-~C'- ~-~-~ Title: Director of Planning ThomaS.,//, 2014:50342.1(49442.1) Attach ments: 3acobson Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 subdivision ordinance requirements contained in the attached ordinance amendment. The Planning Commission has scheduled a public hearing on September 19 to consider the ordinance amendment. Their recommendation will be provided to the Board at the October 11 meeting. 2014:50342.1(49442.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 17-12 RELATING TO LEGAL REMEDIES FOR VIOLATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 17-12 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-12. Legal remedies for violations. _(g_) In addition to the penalties provided for the violation of the provisions of this chapter, in case of any violation or attempted violation of the provisions of this chapter, the county administrator or agent may institute any appropriate action or proceedings, by injunction or otherwise, to prevent such violation or attempted violation and to restrain, correct or abate such violation or attempted violation, or to prevent any act which constitutes a violation. (b) The Board may exempt a parcel from the subdivision ordinance as a condition of a CUPD when requested in writing by a bona fide purchaser of such parcel without notice that the parcel was created in violation of the provisions of this chapter where the following additional circumstances exist: The parcel is zoned Agricultural (A); and The parcel is located in an area that is designated for rural conservation on the Comprehensive Plan; and A building permit was issued for the parcel at a time when the parcel was legally configured; and The parcel was created by a person seeking to circumvent the subdivision ordinance thereby misleading innocent purchasers. (2) That this ordinance shall become effective immediately upon adoption. 2005:49442.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.9. Su~ect: Designation of Right of Way at Fire Station ~17 County Administrator's Comments: County Administrator: Board ActionRequested: Staff recommends that the Board of Supervisors designate right of way at Fire Station #17, and authorize the County Administrator to execute the necessary Declaration. Summary of Information: As a condition of the site plan approval for Fire Station #1~ the Transportation Department is requiring the designation of 0.014 acres of County property as public right of way for future road improvements. District: Bermuda Preparer: c'"",,~¢),,-~ ?-J' John W. Harmon Title:Right of Way Manager Attachments: Yes No VICINITY SKETCH DESIGNATION OF RIGHT OF WAY AT FIRE STATION #17 608381 CERTIFY THAT ON MADE AN AC ~ND THAT THERE ARE NO EASEMENTS OR El', THIS I HEREG OTHER THAN THOSE SHOWN HEREON. A//~ THIS PROPERTY /~//A IN A H.U.D. DEFINED FLOOD HAZARD AREA. N= 3,668,089.619 E=I 1,789,403.38 ~TE SURVEY OF THE PREMISES SHOWIN JACHMENTS VISIBLE ON THE GROUFID G. PiN# 7896685621 LEON & JERALINE WELLS D.B. 1062, PG. 460 9457 CHESTER ROAD AREA= 0.014 ACRES 20o0 HARVEYL. PARKS No. 1243 G. PIN#7896676798 COUNTY OF CHESTERFIELD D.B. 2025, PG. 356 9501 CHESTER ROAD PLAT OF 0.014 :ACRE OF LAND SITUATED ON THE EAST LINE OF CHESTER ROAD , RTE'. 144 BERMI~A DISTRICT CHESTERFIELD COUNTY VIRGINIA THE SURVEY IS SUBJECT TO ANY EASEMENTS OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE, HA[IVEY L, ¢^RKS, lNG. 4508 W. HUNDRED RD. CHESI[R, VA. 7488641 748-0515 DATE- ~ -//- ~ SCALE: ~ · - DRAWN BY- F. BI(.- 4'10 0,?0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B. 10. Su~ect: Amended Lease for the South District Police Station County Administrator's Comments: County Administrator: Board Action Requested: Approve the amended lease for the South District Police Station and authorize the County Administrator to execute the lease agreement with The Chester Police Station, L.L.C. Summary of Information: On October 27, 199% the Board of Supervisors approved a lease for the South District Police Station with LaVerne Cole and S. W. Funk and on December 15, 199% approved the assignment of the lease to The Chester Police Station, L.L.C. An amended lease is required to cover additional costs associated with the wiring for the phone and computer systems in the building. District: Bermuda Preparer: ~,.~ --z_/. John W. Harmon Title:Right of Way Manaqer Attachments: Yes No C~71 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: September 13, 2000 Item Number: 8.B.11. Su~ect: Termination of Declaration of Restrictive Covenants at River's Bend County Administrator's Comments: County Administrator: Board Action Reques~d: Staff recommends that the Board of Supervisors approve the termination of restrictive covenants at River's Bend recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia in Deed Book 3102, Page 247 and authorize the County Administrator to execute a "Termination of Declaration of Restrictive Covenants." Summary of Information' On August 14, 1997, a "Declaration of Restrictive Covenants" was recorded which established certain restrictions and covenants associated with drainage facilities at River's Bend. Any agreements regarding drainage facilities should be in the form of easement agreements prepared by the County. Easements will be dedicated for all existing and future drainage facilities, therefore the "Declaration of Restrictive Covenants" is no longer needed. This request has been reviewed and staff recommends approval. District: Bermuda Preparer: ~~ 7.-/. ~ V John W. Harmon Title:Right of Way Manaqer Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.12.a. Subject: Request to Install a Private Water Service for a Residence at 8730 Jacobs Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private water service for property at 8730 Jacobs Road and authorize the County Administrator to execute the water connection agreement. Summary of Information: Reginald F. Glover and Betty O. Glover have requested approval to install a private water service to serve their property at 8730 Jacobs Road. This request has been reviewed by staff and approval is recommended. District: Clover Hill John W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE FOR A RESIDENCE AT 8730 JACOBS ROAD 1 RAMS CT 3 EAGLE RUN LA FALLIN{'; ~UN 9R 6-128~70 't' Brown ~- 1288~ RIDGE CT 1211 ! 8807 8819 8813 3170 48O7 3241 8841 .. Jacobs Road Elementary School 8800 Jacobs Road I I I 26 0196 8818 24 0574 8819 17 O559 8818 16 O347 8824 8819 8813 18 1759 757683695900(X30 JACOBS RD 4943 2 6O42 3 7240 8819 87~0 3297 RT. 882 8813 075O ~01 2851 8721 8710 4 4807 5 4613 6 5189 4~19 7 518o 4701 8 5172 4707 10 5631 8727 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: September 13, 2000 Item Number: S.B.12.b. Subject: Request to Install a Private Sewer Service Within a Fifteen Foot Alley to Serve Property at 21207 Franklin Avenue County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private sewer service within a 15' alley to serve property at 21207 Franklin Avenue, subject to the execution of a license agreement; and authorize the County Administrator to execute the sewer connection and license agreements. Summary of Information' Carl H. Slate, Jr. has requested approval to install a private sewer service within a 15' alley to serve property at 21207 Franklin Avenue. This request has been reviewed and staff recommends approval. District: Matoaca JohVn W. Harmon Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH REQUEST TO INSTALL A PRIVATE SEWER SERVICE WITHIN A FIFTEEN FOOT ALLEY TO SERVE PROPERTY AT 21207 FRANKLIN AVENUE ROAD '1' FIELgSHIRE LA 077 ! ! / l 9~Off ZO~ 'lzG6E; ~ 6 ~ 996'8 Z !. Ol, L9 I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.12.c. Subject: Request Permission for a Concrete Slab and Curb and Gutter to Encroach Within a Sixteen Foot and Twenty Foot Water Easement Across Property at 12200 Old Stage Road County Administrator's Comments: County Administrator: Board Action Reques~d: Staff recommends that the Board of Supervisors grant Tidewater Fibre II Corp., permission for a concrete slab and curb and gutter to encroach within a 16' and 20' water easement across its property at 12200 Old Stage Road; subject to the execution of a license agreement. Summary of Information: Tidewater Fibre II Corp., has requested permission for a concrete slab and curb and gutter to encroach within a 16' and 20' water easement across its property at 12200 Old Stage Road. This request has been reviewed by staff and approval is recommended. District: Bermuda Joh~ W. Harmon Title:Riqht of Way Manaqer Attachments: Yes ~ No # VICINITY SKETCH REQUEST PERMISSION FOR A CONCRETE SLAB AND CURB AND GUTTER TO ENCROACH WITHIN A SIXTEEN FOOT AND TWENTY FOOT WATER EASEMENT ACROSS PROPERTY AT 12200 OLD STAGE ROAD GAP O×EN~ALE HARBOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.12.d. Subject: Request Permission to Construct Drain Field Lines Within a Ten Foot Temporary Construction Easement Across Lot 22, Huguenot Ridge Subdivision County Administrator's Comments: County Administrator: Board Action Reques~d: Staff recommends that the Board of Supervisors grant Builder Resource & Development Co., L.P., permission to construct drain field lines within a 10' temporary construction easement across Lot 22, Huguenot Ridge Subdivision; subject to the execution of a license agreement. Summary of Information' Builder Resource & Development Co., L.P., has requested permission to construct drain field lines within a 10' temporary construction easement across Lot 22, Huguenot Ridge Subdivision. This request has been reviewed by staff and approval is recommended. District: Midlothian John W. Harmon Title:Riqht of Way Manaqer Attachments' Yes No VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT DRAIN FIELD LINES WITHIN A TEN FOOT TEMPORARY CONSTRUCTION EASEMENT ACROSS LOT 22, HUGUENOT RIDGE SUBDIVISION Bethel Sinai ~ ~)Po~id '" -- S- of ':~ 1 Builder Resource & Development Co., L.P, 1943 Regiment Terrace Pin # 711-714-8544-00000 DB. 3444 PG. 758 Enviro-Utilities, Inc. PO Box 791. Chester, VA 23831 804-796-391 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: September 13, 2000 Item Number: 8.B.13.a. Subject: Request to Quitclaim Portions of a Sixteen Foot Water Easement and a Twenty Foot Water Easement in Conjunction with the Shops at River's Bend AmeriSuites Hotel Project County Administrator's Comments: County Administrator: BoardActionReques~d: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate portions of a 16' water easement and a 20' water easement as shown on the attached plat. Summary of Information: Oliver D. Rudy has requested the quitclaim of portions of a 16' water easement and a 20' water easement as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Bermuda John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No / / t / / / t / / / t / / / t / / / / / / / \ / \ / / / // CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.13.b. Subject: Request to Quitclaim a Sixteen Foot Sewer Easement Across the Property of Principal Development Investors, L.L.C.,and Petula Associates, LTD County Administrator's Comments: County Administrator: BoardActionReques~d: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate a 16' sewer easement across the property of Principal Development Investors, L.L.C., a Delaware limited liability company and Petula Associates, LTD., an Iowa corporation. Summary of Information' Principal Development Investors, L.L.C., and Petula Associates, LTD have requested the quitclaim of a 16' sewer easement as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer:~ John W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST TO QUITCLAIM A SIXTEEN FOOT SEWER EASEMENT ACROSS PROPERTY OF PRINCIPAL DEVELOPMENT INVESTORS, L.L.C. AND PETULA ASSOCIATES~ LTD NUMBER .RECTION DISTANCE L1 S 57'29'00" W 62.15' L2 N 33'28'51"~ W 4-6.95' L3 N 66'26'4-8" W 60,18' L4 S 57'59'59" W =17.00' ~/~. /// ~""-(,EXISTING) %~'~i // 16 SANITARY r_ (q"'/ / SEWER EASEMENT -¢ ~// ~ D.B.5759, PG.729 N ~709.~56.a224 ,~/ ~ (TO BE VACATED) ~" I 1,7~4,61&7011~ /// i ~ PROPOSED ~/ PROPER~ UNE 7200 BEAUFONT SPRINGS DBIVE ~ t PETU~ ASSOC~TES LTO ~ ~ ~ Z64 - 709 - 7720 ~ ~ ~ 48 ~ D.B. ~t29, PG. 5~4 · ' 7325 BEAUFONT SPRINGS DRIVE BOULDERS VIII PRINCIPAL DEVELOPMENT INVESTORS LLC 764 - 709 - 3774 D.B. ,7704, PG. 880 ', Ld I~ ~ ~,~ rn 0 · 7401 BEAUFONI' SPRINGS DRIVE BOULDERS ~ PR/NC/PAL DEVELOPMENT INVESTORS LLC 764-710-1921 o.~, ~o5, ~. ~ 100 o 1 oo Z SCALE 1 "= 100' PLAT SHOWING 16' SANITARY SEWER EASEMENT ACROSS THE PROPERTY OF PRINCIPAL DEVELOPMENT INVESTORS LLC AND REV: 7-24-O0 PETULA ASSOCIATES LTD DATE: 7- 1 8-00 TO BE VACATED SCALE: 1 ": 1 00' MIDLOTHIAN DISTRICT JOB NO: H97049-8 CHESTERFIELD COUNTY, VIRGINIA 99-0078 / 99PR0306 PLANNERS. ARCHITECTS · ENGINEERS, SURVEYORS 1208 Corporate Circle. Roanoke, Virginia 24018 · Phone (540) 772-g580. Fax (540) 772-8050 501 Branchway Road · Su;'te 100 ·Rlchrnond, Virginia 23238 .Phone (804) 794-0571 .Fax (804) 794-2635 11038 Lakarfdgo Par~,'way. multe 1. A~hlmnd, Vlrglnl,. 230~5. Phono (804) 550-2888. Fax (804) 5502057 OLd Z EBOO b_r~ T F- La-F LdZ Q.-O Z OZ · "LdO OWR: TLB CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.13.c. Subject: Request to Quitclaim a Portion of a Twenty Six Foot Sewer and Drainage Easement Across the Property of Super Radiator Coils, L.P. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 26' sewer and drainage easement across the property of Super Radiator Coils, L.P. Summary of Information: Super Radiator Coils, L.P. has requested the quitclaim of a portion of a 26' sewer and drainage easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: ~ ~,_~. d~,~,-,~ John W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A TWENTY SIX FOOT SEWER AND DRAINAGE EASEMENT ACROSS THE PROPERTY OF SUPER RADIATOR COILS, L.P. N I M..EO.tg.O0~ II CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.13.d. Subject: Request to Quitclaim a Portion of a Variable Width SWM/BMP Easement Across the Property of Robert V. Katherman County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of Robert V. Katherman. Summary of Information: Robert V. Katherman has requested the quitclaim a portion of a variable width SWM/BMP easement across his property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: ~' -~J. ~ John W. Harmon Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH SWM/BMP EASEMENT ACROSS THE PROPERTY OF ROBERT V. KATHERMAN N / / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.14.a. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Winterpock Road from A. W. Bennett Company, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.200 acres from A. W. Bennett Company, Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.200 acres along the west right of way line of Winterpock Road (State Route 621). This dedication is for the development of Bennett Funeral Home. District: Matoaca John W. Harmon Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF WINTERPOCK ROAD FROM A. W. BENNETT COMPANY~ INC ACORN RIDGE ! MILL SPRING MILE SPRING OAK KNOLL I SENT CREEK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.14.b. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of Ruthers Road from Harold E. Lester, Sr. and Harold E. Lester, Jr. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.015 acres along the east right of way line of Ruthers Road (State Route 733) from Harold E. Lester, Sr. and Harold E. Lester, Jr., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Preparer.~~' .~J. ~o._.~,~ ~ohn W. Harmon Title:Right of Way Manager Attachments: Yes --~No VICINITY SKETCH ACCEPTANCE OF. A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF RUTHERS ROAD FROM HAROLD E. LESTER, SR. AND HAROLD E. LESTER, JR. 100 R/OHIWOND CLOVERLEAF L.Z.O. D. 8. 3856, PG. 2043 IDJJ 762-705-2043 A4ARVIN & IRENE K. BYRD 20 ~ RUrHERS RD. D. 8.337 PG. 399 TAX ID~ 7~ ~ - 70~-6590 DEDIOA T/ON ANNOTA T/ON: NUMBER DIREODON DISTANOE ~ N85'~3'~ G, 58' ~ s~5'~'~2'~ ~.~' L3 I S15'09~0'~ 40,00' IL4 ISf2'f2'39'~ f~06' IL5 ] S85'~7"W 10.42' LG ] Nf1'5G'11"W 75.00' C~P TE~PHONE ~SEMENT ROBERT PANNELL, EF. ALS GPIN ~176 ! - 705-81 ?30000 211 RU?HERS RD. FUL ?ON G. & JEAN DRU/vfHELLER. £T AL~ ?AX IDaC 761-705-57710000/-8 /J221 RU?HERS RD. N=3~705~775.83 DATE: 07-17-00 CLOVER HILL D/STR/OT, OHESTERF/ELD COUND;, V/RO/N/A SCALE: 1"=50' COUNTY SITE P..L~N JOOPRO2G$ ~JOB NO: 098268 OOUTNY PROJ//99-0170 PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS 1208 Corporete Circle. Roanoke, Virginia 24015 · Phone (540) 772-9550 · Fa~ (540) 772-8050 501 Branchway Road · Suite 100 · Richmond, Vlr!glnla 23236 · Phone (804) 794-0571 · Fax (804) 794-2635 11038 Lakeddge Parkway. Suite 1 . Ashland, Virginia 23005 · Phone (804) 550-2588. Fax (804) 550-2057 RE~'LI~'CTING TOMORROW COUNTY OF CHESTERFIELD D.B. 1407 P~'. 147 ~ O, Of~ ACRE ~ /E=11,761,449.87 TO BE DiTJ)ICATED TO CHESTER~7ELD C~,~ (7o '~) P~7 SHO~/N~ 0.0~5 ACRE LY/N~ ON THE ~ST L/NE ~0~ RUTHERS ROAD ~0 BE DEDICATED ~0 7HE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: September 13, 2000 Item Number: 8.B.15. Subject: Change Order to the Jury Drive Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve a change order to the Jury Drive Project to decrease the construction contract. Summa~foflnformation: In May 1999, the Board awarded a construction contract to Shoosmith for the construction of Jury Drive. The construction contract included an allowance for undercut excavation. actual undercut utilized was less than the allowance so a credit of $57,700 needs to be approved to finalize the contract. The Recommendation:staff recommends the Board authorize the County Administrator to approve a change order to decrease the construction contract $57,700. District: Dale and Matoaca Preparer: R.J. McCracken Agen464 Attachments' [--~ Yes No Title: Director of Transportation · ' 102 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.16.a. Subject: Transfer $500 in Dale District Improvement Fund Library County Administrator's Comments: to the Chesterfield Public County Administrator: Board Action Requested: Transfer $500 in Dale District Improvement Fund to the Library to purchase books for Children's Book Week in November. Summary of Information: Supervisor Miller has requested the Board to transfer $500 from the Dale District Improvement Fund to the Library to purchase books for Children's Book Week in November. A request was originally made by the Friends of the Chesterfield County Public Library for funds to pay a portion of the cost of a fund-raising event. The Friends have supported the Library for the past 30 years by purchasing books for the County's summer reading program as well as buying other books and equipment for the Library. The Board is legally authorized to give public funds to only a limited number of organizations which are specifically defined by state statute. The Board cannot give public funds to the Friends, under state law, even though they are non-profit and directly benefit the County's library program. The Board can, however, fund the purchase of books by the Library. This proposed funding will be used by the Library to purchase books for Children's Book Week. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 0423:50489. ! Attachments: Yes ['---] No lOB FROM : PERFORM DEU FAX NO. : 8047942095 Rug. 18 20~0 ll:30AM P2 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider · request for funding with District Improvement Funds. Completing -.nd signing this form does not mean that you will receive funding or l~at the County can legally consider your request. Virginia law pieces sub,toni]el restriction, on the authority of the Count7 to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County', Board of Supervisors from even considering your request. What }$ the name of the appllcarrt (pereon or organization) making this funding request? If an organization Is the applicant, what Is the nature and purpose of the organization? ' (Also attach organization's most recent articles of incorporation and/or bylaws TO appl[cation.) J Wha; ia tl~e amount of funding you are seek;rig? Describe in de;ail the funding request and how the money, if approved, will be spent. Is any County Department involv~l in the project, event or program for which you ar,, s=eking funds? If this request for funding will not fully fund your actlvily or program, what other In~llvlduals or organizations will provide the remainder of the funding? o4(r7~3~o. ! L04 AUG-18-2000 11: 45 804"?942095 99~. P. 02 FROM : PERFORM DEU FAX NO. : 8047942095 Aug. 18 2000 ll:JOAM PJ £0'd ,, Page 2 if applicant is an organization, answer the following: Is the organization a corporation? is the organization non-profit? 18 ~he organization tax-exempt? Yes No Yes What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mall address of the applicant? Signature of applicant. If you are .lgnlng on behalf of an organization you must be the praeident, vice-president, chairman or vice- chairman of the organization. T'rlJe (;f signing on behalf of an organization) Printed Name AUG-18-2000 11:46 8047942095 P. 03 PERFORM DEU THE FAX NO. : 8047942095 BY-LAWS OF FRIENDS OF THE CHESTERFIELD COUNTY PUBLIC LIBRARY 2888 11:31RM ARTICLE I. NAME Section 1. This organization, created under the laws of the Commonwealth of Virginia, is a corporation known as Friends of the Chesterfield County Public Library. ARTICLE II. PURPOSE ~ It is recognized that the administration of the Chesterfield County Public Library is vested in the Chesterfield County Board of Supervisors. The purposes of this organization are: to maintain an association of individuals and branch Friends interested in helping the library achieve its objectives and in generating community support for these objectives; to focus public attention on and create interest in library resources and activities; to foster the idea of the Chesterfield County Public Library as an active and dynamic cultural, education and recreational force in the community and to encourage its use as a community center for such activities; to encourge and promote the donation of gifts, financial and otherwise, which may assist the library in any of its purposes and programs, and to encourage individuals to include the library in their wills; to serve as a link between the library and community it serves, interpreting each to the other; to provide knowledgeable and willing volunteers for library activities as needed; Ge to educate members and general citizens about the need for legislation fostering the growth of the library system. ARTICLE III. MEMBERSHIP ~ o~ ~-,~'i~~J ~. :Qualifications: Any perso..n.~in sympathy with and desiring to promote the Services of the Chesterfield County Public Library and the purposes of this Corporation shall be eligible for membership. The Board of Directors will establish membership requirements. Section 2. Dues: Annual dues as set by the Board of Directors are payable to the Membership Chairman for the following year. Notice for renewal of membership will be mailed after 12 months. Membership shall be terminated if dues are not paid by the 14th month. Chesterfield County Public Library staff may become honorary non-paying, non-voting members upon application. All dues paying members shall have equal rights and privileges, with each member having one vote. Members may make whatever charitable contribution they choose over and above the required dues. lO RUG-iS-2000 11:46 S047~420~5 P.04 FROM PERFORM DEU ARTICLE IV, MEETINGS NO. : 8~47942895 Aug. 18 20~0 ll:31AM ~ Place of Meetings; Regular meetings of the members of the Corporation shall be held at places within the County of Chesterfield, Commonweaith of Virginia, as provided in the notice thereof. Section 2. Date of Annual Meeting: The Annual Meeting of the members of the Corporation shall be held in the spring at such time as designed by the Board of Directors or by any committee or officer it may designate. At each annual meeting the election of a President and of Directors shall be held, and such other business as may properly come before the membership shall be transacted. Section 3. Call of Special Meeting: Special meetings of the members may be called at any time by the President, any Vice-President, the Secretary, or by a majority of the Board of Directors. ~ Notice of Meetings; Written'notice stating the day, place an~l hour of each meeting of members, and in the case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered or mailed not less than 10 nor more than 30 days before the date of the meeting. ~..QtL(3D, tI~ Five percent of the membership shall constitute a quorum for the transaction of business at such meetings. ARTICLE V. BOARD OF DIRECTORS ~. Pe~nnel: The Board of Directors shall consist of the elected officers, the Advisor who is the immediate past President, and chairmen of special committees deemed necessary by the Board. A representative of each Branch Friends group shall be an ex officio member of the Board. The Director of the Chesterfield County Public Library system shall be a non-paying, non-voting member of the Board. No other library staff member shall serve on the Board. The regular term of office of a director shall be three years, and terms of office of directors shall be staggered so that one-third will be nominated and elected each year. The Board shall not exceed 30 Directors. ~. ~: The business and affairs of the Corporation shall be directed, managed and controlled by its Board of Directors, which is hereby granted full power and authority to perform all acts and exercise all power not expressly reserved to the membership. ~. Terms of Office: The initial Board of Directors listed in The Articles of Incorporation shall serve until the first annual meeting of members. At the first annual meeting of members, the Directors to be elected shall be divided into three classes as numerically equal as may be; the first class to continue in office until the first annual meeting held after the election of such class; the second class to continue in office until the second annual meeting held after the election of such class; and the third class to continue in office until the third annual meeting held after the election of such class. Thereafter, at each annual meeting of members, the number of Directors equal to the number of the class whose terms of office have expired shall be elected to hold office until the third succeeding annual meeting. ;ti 107 RUG-18-2000 11:47 804?942095 P.05 F.ROM PEERF.ORM DIEU FAX NO. : t30479421Z)95 Rug. lEI 2000 11:32Ri~ ~ Meelinas and Notic4i): The annual meeting of the Board of Directors shall be held as soon as practicable after the annual meeting of members; al such annual meeting the new Board of Directors shall elect officers and transact such other business as may come before the meeting. Meelings o! the Board of Directors .shall be set by the Board, and if so delermined, no written notice thereof need be given. Special meetings of the Board of Directors may be held at any time or place whenever e~lled by the President, any Vice-President or the Se~retany. Notice of Special Moetings, staling the time and place thereot, shall be given by mailing it to each Direotom' at his residence or business address at least seven days before'the meeting, unless, in case o! emergency, the President shall prescribe a shorter notice to be given personally or by telephoning each Director al his residence or business address. ~ .QJIOftJ~: Thirth percent of the the Board membership shall constitute a quorum for the transaction of business at any meeting of the Board of Directors. Secti~ 6. ~: The Board of Directors shall have authority to fill any vacancies occurring in its membership between annual meetings. The newly appointed Director shall fulfill the term of office of the Director being replaced. S~ion 7. ~ Any Director absent without presentation of adequate reason for three regular meetings of the Board per year shall be removed by written notice from the Recording Secretary, as directed by the Executive Committee. If a Director misses two meetings without adequate reason, the Recording Secretary will send a letter asking if the Director is still interested in serving on the Board. ARTICLE VI. OFFICERS _ __S~Ct_I~_I_._E~0nsL The officers of the Corporation shall consist of a Presldenl, five Vice Presidents, two Secretaries, a Treasurer, and such other officers as may be elected as provided in Section 3 of this Article. The President shall be elcted by the membership at its annual meeting and the other officers shall be elected by the Board of Directors at the first Board Meeting following the Annual Meeting. The term of office shall be (two years) with the following staggered election process: President, 1st, 4th & 5th Vice President, Recording Secretary (program, gifts & finance & public relations) Treasurer, 2n~l & 3rd Vice Presidents, Corresponding Secretary (ways & mean8 & membership) Vacancies among the officers may be filled by the Board of Directors at any duly called meeting of the Board. ~[QD_~. ~emoval of Officers: Any officer of the Corporation may be removed with or without cause, at any time, by a resolution passed by affirmative vote of a majority of the total number of the Directors of the Corporation at any duly calJed meeting of the Board. Se~ion 3. ~:ta,r_O~S: Other officers may from time to time be elected by the Board of Directors, and shall hold office for such term as may be designated by the Board of Directors. RUG-18-2000 11:47 80479420~5 P.06 FROM PERFORM DEU FAX NO. : 804?942095 Aug. 18 2000 ll:J3AM P7 ARTICLE VII. DUTIES OF OFFICERS .~. ~: To preside over and conduct meetings; and to appoint all committees a~d be an ex-officio member thereof, except as fire/ted here/n; to serve as Chairman of the Executive Committee; and to appoint a Chairman for the Nominating Committee for new Board members and President. ~?~C, tJQ/I~. First Vice-President: Shall, in the absence of the President, perform the duties of that office; serve as Program Chairman and appoint Chairmen for the Education and Hospitality Committees. ~. Second Vice-President: Shall preside in the absence of the President and First Vice-President, and serve as Membership Chairman. Third Vice-President: Shall serve as Ways and Means Chairman. ~ Fourth Vice-President: Shall serve as Gifts, Bequeaths and Corporate Donations Chairman. Fifth Vice-President: Shall serve as Public Relations Chairman. S~tion 7. Recording Secretary: To record attendance and take minutes at all meetings; to notify members of the time and place of meetings, to appoint the Historian. ~. Corresoon_dJng Secretary; Shall conduct the correspondence of the Corporation, coordinate the Newsletter, and serve as Telephone Chairman. ~. ~: To keep and maintain the financial records of the Corporation; to collect from membership chairmen such dues as may be prescribed by the Board of Directors; to keep custody of the funds of the Corporation as directed by the Board of Directors; to render an annual accounting thereof; and to cooperate fully and completely with any and all audits ordered by the Directors. ~..i~[[{~1..!~. J~: Unless and until changed by the Board of Directors, the Corporation's checking and/or savings account or accounts shall be maintained in such bank or banks as shall be selected by the President and the Treasurer, and any such bank shall be, and thereby is, authorized and directed to honor and pay checks drawn on the account In such bank when signed in the name and behalf of the corporation by the Treasurer/or President. ~ti~. ~: The officers shall perform such additional duties as the Board of Directors may from time to time assign to them. ARTICLE Viii. COMMn-I'EES Section 1. Executive Committee: The officers of the Corporation shall constitute an Executive Committee, which shall have and may exercise between meetings of the Board of Directors all of the powers of the Board in the management of the affairs of the Corporation except to approve an amendment to the Articles of Incorporation or a change in the By-Laws. A majority of the Executive Committee shall constitute a quorum at any meeting thereof and no action of the Executive Committee shall be binding without the concurrence of at least four members thereof present. The President and Secretary shall keep the Board of Directors informed of the actions of the Executive Committee. 13 AUG-18-2000 i1:48 804?942095 FROM : PERFORM DEU FAX NO. : 8047942095 Aug. 18 2000 ~. Slan~ding Committee_s_: Standing committees shall be those designated under the five Vice-Presidencies. ~.t~3J.g.D~. Special Committees: Special committees may be created and dissolved at the discretion of the Board of Directors. Committees shall have the duties and responsibilities assigned to them by the Board. S~tion 4. Nominating Committee: The Nominating Committee Chairman shall submit to the Board of Directors for its approval two months prior to the general meeting the names of two Board members to serve on the Nominating Committee. The Nominating Committee shall submit one month before the annual meeting the candidates for President and those directorships which expire that year. The Committee's nominations shall be included in the note of such meeting. ARTICLE iX. INDEMNITY OF OFFICERS AND DIRECTORS ~. Each person now or hereafter a Director or officer of the Corporation (and his heirs, executors and administrators) shall be indemnified by the Corporation against all claims, liabilities, judgments, settlements, costs and expenses, including all attorneys' fees, imposed upon or reasonably incUrred by him in connection with or resulting from any action, suit, proceeding or claim to which he is or may be made a party by reason of his being or having bccn a Director or officer of the Corporation (whether or not a Director or officer at the time such costs or expenses are incurred by or imposed upon him, and whether or not the action or omission to act, which is the basis of such suit, action, proceeding or claim, occurred before or after the adoption of this Article of the By-Laws), except in relation to matters as to which he shall have been finally adjudged in such action, suit or proccc-Jing to be liable for negligence or misconduct in the performance of his duties as such Director or officer. Such right of indemnification shall not be deemed exclusive of any dghts to which he may be entitled under any other by-law, agreement, vote of members,or otherwise. ARTICLE X. PARLIAMENTARY PROCEDURE. Section 1. Robert's Rules of Order (Re¥ised% when not in conflict with these By- Laws, shall govern the proceedings of the Corporation. ARTICLE Xl. AMENDMENTS. Section 1. Amendments may be made by the Board of Directors at any meeting, provided seven days prior notice of the proposed amendment is set forth or fairly described, and that the amendment receives the affirmative vote of two-thirds of the Directors present at the meeting. Any amendment so made must be brought to the attention of the members at the next general meeting, provided such meeting shall have been duly called and attended by a quorum. Ten days' notice of proposed recission shall be necessary in advance of such meeting. ARTICLE Xll. SEAL. S~ion 1. The Seal of this Corporation shall be circular in shape with the words FRIENDS OF THE CHESTERFIELD COUNTY PUBLIC LIBRARY around the circumference, and the word SEAL in the center thereof. 14 1_1.0 .~R'I'ICLE Xiil. BRANCH FRIENDS GROUPS ~. The Board of Directors shall encourage the formation and maintenance o! Br~nch Friends Groups for each branch, of the Chesterfield County Public Libra~, system, to be known as '(Branch Name) Friends of the Chesterfield County Public Library.' The requirements for each such organization to be formed as as follows: A. All members of each branch organization shall be members in good standing of and pay dues to the Friends of the Chesterfield County Public Library; B. Each neighborhood organization shall have a President, Vice- President(s).Secretary or Secretaries, and Treasurer; may create any organizational structure for itself and conduct any business or projects which are not in conflict with this Article and the remainder of the By- Laws of the Friends of the Chesterfield County Public Library; C. Each nelcjhborhood organization shall have a liaison person who shall serve on the Board of Directors of the Friends of the Chesterlie~(3 county Public Library. Revised M~94. Voted on and accepted by the general membership present. 15 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: 8.B.16.b. Subject: Transfer $4,776 in Bermuda District Improvement Fund Recreation Department for Improvements to Bensley Park County Administrator's Comments: to the Parks and County Administrator: Board Action Requested: Transfer $4,776 in Bermuda District Improvement Fund to the Parks and Recreation Department for improvements to the War Memorial Monument at Bensley Park and for the installation of an American flag and flagpole near the new Bensley Community Building. Summary of Information: Supervisor McHale has requested the Board to transfer $4,776 from the Bermuda District Improvement Fund to the Parks and Recreation Department for the addition of block granite to the War Memorial at Bensley Park and to purchase an American flag and flagpole which will be located near the new Bensley Community Building. This request originally came from the Bensley Area Civic Association. The Board is not legally permitted to give public funds to organizations like the Association but it can transfer money to a County department to be used to make improvements on County property that have a legitimate public purpose such as the commemoration of historic events. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Title: Director, Budget and Management 0423:5066 ]. ] DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approv, ed, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following' Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the aPplicant making this funding request? Yes No v// Yes v" No Yes No / What is the telephone number, fax number, ~_~-'~ ~ rT~'- D~'~D_ e-mail address of the applicant? Signature of. applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signa't~ *'~' *'~~ Title (if signing on behalf of an organization) Printed-Name 0407:23380.1 Section 1. Section 1. BENSLEY AREA CIVIC ASSOCIATION BY-LAWS ARTICLE I . NAME OF ASSOCIATION The name of the Association shat1 be the Bensley Area Civic Association· Incorporated. ARTICLE 11 . PURPOSE 1 . To promote the health, general welfare, safety amd improvement of the community area of Benstey. 2. To promote social and recreational activity for the residents of the Benstey area. To render constructive civic service for the promotion of the welfare of the community and the citizens of the area of Benstey by a.ctive participation in constructive projects which wilt improve the community. To establish and maintain necessary relations with other organizations to bring about benefits to the citizens of the Benstey area. To engage generally in any cause or project which wilt promote the cultural, social, titarary and mental welfare of the members. To promote the civic welfare of the community to enable its members to gather together for their mutual benefit in protection of property and property values, and to take suc,~, action as may be necessary to protect them in their ownership and enjoyment of property, the rights incidental thereto, and to cooperate with the State, municipal and county authorities in the enforcement of laws and seeking enactment of laws for the general welfare of the community. ARTICLE 111 . MEMBERSHIP Membership shall be open to all property owners and/or residents of the Bensley area. Each membership shall be entitled to one vote, which must be cast by a person over the age of 18 years. 115 Section 2. Sect[on 3. Section 1. Section 2. Section 3. Section 1. Section 2. Section 3. ARTICLE 111. MEMBERSHIP (Cont'd~ Membership shall terminate (1) upon written request of the member; (2) upon termination of the status which made the member eligible to join the Association; or (3) upon failure to pay prescribed dues within forty-five (45) days after the September due date. Membership shall not be transferable. Dues shall be pro- rated on a monthly basis for new members and for those whose membership is terminating. ARTICLE IV. DUES &ASSESSMENTS The yearly dues shall be five riotlars ($5.00) per member and shall be payable on or before the first general membership meeting of the year; Members who have not paid dues within forty-five (45) days after the annual meeting shall be, after notification by the Membership Committee, removed as a member of the Association. Excluding the first annual meeting, membership dues must be paid prior to the starting time of the annual meeting in order for the member to be eligible to vote at that meeting. The fiscal year shall be from January 1 to December 31 . ARTI.E,:LE V. MEETINGS OF THE ASSOCIATION The regular meetings of the Association for the transact[on of general business shall be held monthly. Regular meeting dates may be re-scheduled by the President to avoid conf, ticts with holidays and other events. Special meetings of the Association may be catted at any time by the President. Upon written request of not tess than twenty-five (25) members of the Association for a special meeting, such a meeting must be called by the President, or in his absence, by the Vice President. Five (5) days not[ce of any special meeting must be given to the members of the Association, and the notice must state the subject of the meeting. Five (5) percent of the members of any duly constituted meeting shall constitute a quorum. 116 Section 1. Section 2. Section 1. Section 2. Section 3. Section 4. Se ct[ on 5. Section 6. Section 7. Section 8. AR-IqCLE VI. VOTING The right to vote is limited to members of the association who are tn good standing at the time of such vote. Members unable to attend a regular or special meeting may be represented at such meetings by proxy on business matters regarding charter or by-laws changes and election of officers. ARTICLE VII. ELECTIONS The membership w'ill elect a nominating committee in October of at least five (5) Association members. The nominating committee shall elect its own chairperson, The election of directors and officers of the Association shall be conducted at the December meeting, and their installation shall be the first order of business at the January meeting which will be deemed the annual meeting. The officers shall be elected by the Associaton from among its regular members. If there is mope than (1) candidate for an office, voting for that office shall be by secret written ballot. The candidate receiving a simple majority of the votes cast at a regular Association meeting shall be elected to a one year term. Additional candidates may be nominated from the floor at the annual meeting for the election of officers; providing that consent has been secured from the nominee pr{or to the nomination. Directors and officers may be re-elected if duly nominated and elected by the membership.. No officer will serve in the same office for more than two consecutive elected terms. In the event that any officer resigns prior to the expiration of his term of office, the Board of Directors shall be empowered to fitt the vacancy until the next annual election, Any officer may be removed from office upon a vote for removal by three fourths of the members of the Association, 11'2 Section 1 . Section 2. Section 1. Section 2. Section 3. Section 4. ARTICLE VIII. DIRECTORS & OFFICERS The officers of the Association shall be a President, Vice President, Secretary and Treasurer. The Board of Directors shall be composed df the present elected officers, the immediate past president, committee chairpersons, the Historian and the Parliamentarian. ARTICLE IX. DUTIES OF OFFICERS The President shall preside at all Board of Directors meetings and regular and special meetings of the Association. He may call special meetings of the Association whenever such meetings seem to him necessary or upon recommendation of the Board of Directors amd/or membership. The president shall appoint the chairperson of all standing committees and other committees as the need may ~?ise. The president shall serve as member, ex-officio, of all standing committees. It shall be the responsi- bility of the president to see that the membership is informed of al1 activities of the Association with a periodic newsletter distributed to the members. In the event the President of Vice President cannot attend a regular or special meeting of the Association or of the Board of Directors, he shall appoint a presiding officer from the membership of the Board of Directors. The President shall perform such duties as the Association may require in the conduct of its business. The Vice President shall perform the duties of the President when the latter is absent or incapacitated and shall serve as chairperson of the Programs and Arrangements Committee. The Secretary shall take minutes of att Board of Directors meetings and regular and special meetings of the Association. The Secretary shall present orally the minutes for approval at each succeeding meeting. The Secretary shall keep a written record of all Board and Association meetings. The Secretary shall handle correspondence for and on behalf of the Association, excluding committee correspondence. The secretary shall keep a record of all Board members and shall notify each member of all meetings. The Secretary shall perform all other duties usually appertaining to the Off~ce of Secretary and/or as the President may direct. The Treasurer shall be the custodian of all monies collected for and by the Association. He shall disburse the funds at the direction of the Board of Directors amd the President in accordance with an approved budget, keeping a record of all collections and Sect[on 1 Sect[on 2. Sect[on 3. Section 1. Section 2. Section 3. ARTICLE IX. DUTIES OF OFFICERS (Contd) disbursements. The Treasurer shall be responsible for collect[on of annual dues. An annual audit by a qualified person other than the Treasurer or Treasurer-elect shat1 be done prior to the change in officers~ and a report submitted to the Board of Directors in writing. It shall be required that either the signature of the President or Vice President and the signature of the Treasurer appear on all disbursements of Association funds. The Treasurer shat1 make a financial report to the membership at each Association and Board of Directors meeting. The Treasurer shall establish a checking account in the name of the Association. ARTICLE X. BOARD OF DIRECTORS GENERAL The duties of the Board of Directors shall be to transact necessary business in the intervals between meetings and such other business as may be referred by its membership; approve the plans and projects of any appointed committees; present to the membership reports off the Board of Directors activities; and appoint a temporary auditing committee to audit the Treasurer's accounts annually. The Board of Direc];ors shall approve all contracts and/or formal documents, which must be signed by two (2) officers of the Association who the Board shall in writing designate. Ali. officers and committee chairperson shall submit an annual report at the L~snuar.y meeting . ARTICLE X[. MEETfNGS OF THE BOARD OF DIRECTORS The President may cat1 a special meeting of the Board of Directors at any time, and a special meeting must be called upon the written request of any two members of the Board. At least three (3) days notice by mail or telephone of such meeting must be given to the members of the Board and notice must state the subject of the meeting· A majority of the membership of the Board of Directors shall constitute a quorum at any meeting of the Board. Official business of the Board of Directors shall be accomplished by a majority vote of those present. Voting shall be by a show of hands except that, upon request, a written ballot may be used. A simple majority shall carry any motion. Section 1. Section 2. Section 8. Section 1. Section 2. Section 1. Section 2. Section 1. Section 2. Section 1. ARTICLE XII. NOMINATING COMMIT-~EE The nominating committee is expressly designated as an inde- pendent body which shall be composed of at least five (5) members of the Association, who shall be nominated and elected by a simple majority vote by the membership. The duties of the nominating committee consists of selecting and presenting a slate of candidates for each office. The nominating committee shall be automatically dissolved as soon as the required number of officers have been elected. ARTICLE XIII. REGISTERED AGENT The President shall appoint one (1) member of the Association to act as Registered Agent. The Registered Agent shall serve as Agent for the Corporation to receive official mail and legal papers. His sole duty is to pass official notices, .services, and legal papers on to the officers'of the corporation. As Registered Agent, he assumes no liability for the debts or actions of the Corporation. ARTICLE XIV. HISTORIAN The President shall appoint one (1) member of the Association to be Historian. The Historian shall research, record and continually update the history and activities of the Bensley area. The Historian shall serve at the wilt and pleasure of the President. ARTICLE XV. ' PAR LIAMENTARY AUTHORITY Robert's Rules of Order, Revised, shall govern all proceedings in which they are applicable and not inconsistent with the by-laws. The President shall appoint one (1) member of the Aesociatton to act as Parliamentarian. The Parliamentarian shall serve at the will and pleasure oF the President. ARTICLE XVI. AMENDMENTS Annually, the President .¢¢[11 appoint a Committee of at least three (3) members of the Association to review the Association By-Laws and make recommendations for changes as deemed appropriate. CEP Project Funding Application o Date application submitted: Name of Organization(s): o~D oo Nature of organization(s)2' Please describe the purpose of your group(s): In relation to your organizations, answer the following questions: Is the organization a corporation? Is the organization non-profit? Is' the Organization tax exempt?-ctke~ ~/~~ a_~ Does. your organization .have By-Laws/Articles of Incorporation? Contact Person, Address and Phone Number: .~7~. ~--.~.-~ ,e~__,, ~, -~. ~.~.~y Proposed Project Title: ~~ d~~ );gg~- Magisterial Dis rict(s) in~s~t wa~ill be u'~nyg~' dertaken: CEP Project Funding Application Page 3 If applicable, list the organizations involved with your coalition and each organization's connection to this proposed project: Proposed Project Description. Please be specific - describe actual activities/improvements which will take place. If the proposed project involves any physical improvements, please attach a sketch of the property showing all improvements including the location of public property: The following are the goals of the CED: Promote community wellness and self-sufficiency; Promote business wellness and self-sufficiency; Develop community, neighborhood and business leadership; Foster community spirit and pride; Demonstrate cormnitment to plan and provide for the future; Improve communication and understanding between government, communities, neighborhoods and businesses; G. Promote private-public parmerships to address community issues, and H. Make better use of taxpayer dollars by addressing problems before they worsen. On a separate sheet, describe how the proposed project meets the CEP goals. Be specific in the anticipated res,ults or products which will be produced by the proposed project. For example, explain how your proposed project will promote community wellness and self-sufficiency. CEP Project Funding Application Page 4 10. Have you read the CEP Project Funding criteria described on the first page of this application? Yes x.~ No 11. Describe any experience your organization(s) has had in project management: 12. Arn0~unt*'iof Pi~°'~6sed C~ Project funding request'~d: ~,, ~-o,1, o o 1.4. List other sources of funds which will be used to complete this project: 15. If the prOPosed project is funded, how will your organization spend CEP Project funds (please be specific - e.g. what will be purchased): 123 CEP Project Funding Application Page 5 16. After the proposed project has been_c, omp?ted, what are your organization's future plans and projects?: /'1///. ~. 17. 18. Anticipated project completion date: ~ ~,~~--~;. o72. o o o . Revised: October 1997 The American flag would be an enhancement at Bensley Park, and it would help to foster community spirit and pride. There are numerous people attending activities at the park and attending programs for senior citizens and various meetings in the community building. An annual Veterans Day Ceremony is held every year. Veterans, military personnel, Chesterfield's residents, county and state officials attend the ceremony. Once a year the military flags are raised during the ceremony. This is a beautiful event for everyone to see. The American flag is needed so that everyone could take pride in seeing the flag when they are at the park. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 7 Meeting Date: September 13, 2000 Item Number: 8.B.17. Subject: Amendment to the Board Minutes of May 24, 2000 County Administrator's Comments: County Administrator: Board Action Requested: Amend the minutes of May 24, 2000 as indicated below. Summary of Information: FROM: "On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to ~ 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. Preparer: Title:Director, Environmental Engineerinq Attachments: [-'~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 7 NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to 6 33.1-229, Code of Virqinia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a forwarded to the Resident Engineer Transportation. Type Chan.qe to the Secondary System of State Hiqhways: Addition Basis for Change: Addition, New subdivision street Statutory Reference: {}33.1-229 Project: Greenside {~ River's Bend, Section 1 · Green Garden Way, State Route Number: 4843 From: 0.06 Mi. N. of Green Garden Cr., (Rt. 4838) To: Green Garden Wy., (Rt. 4843), a distance of: 0.10 miles. [This is a neo-traditional loop] Right-of-way record was flied on 11/5/1997 with the Office Of Clerk To Circuit Cour~ in Pb. 96; Pg. 26, with a width of 40 Ft. · Green Garden Way, State Route Number: 4843 From: Green Garden Cr., (Rt. 4838) To.: Green Garden Wy., (Rt. 4843) Loop, a distance of 0.06 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. ;)6, with a width of 40 Ft. · Green Garden Circle, State Route Number: 4838 From: Green Garden Cr. Lower Loop, (Rt. 4838) To: Green Garden Cr. Upper Loop (Rt. 4838), a distance of: 0.05 miles. certified copy of this resolution be for the Virginia Department of CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 7 Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 40 Ft. · Green Garden Circle (Loop), State Route Number: 4838 From: Green Garden Cr., (Rt. 4838) To: Green Garden Cr., (Rt. 4838), a distance of: 0.05 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 40 Ft. · Green Garden Circle, State Route Number: 4838 From: Green Garden Wy., (Rt. 4843) To: Green Garden Cr., Loop (Rt. 4838), a distance of: 0.04 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 40 Ft. · Green Garden Circle, State Route Number: 4838 From: End of Section To: Green Garden Wy., (Rt. 4843), a distance of: 0.02 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 40 Ft. · Greenside Court, State Route Number: 4842 From: Greenside Dr., (Rt. 4837) To: Cul-de-sac, a distance of: 0.06 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 40 Ft. · Greenside Terrace, State Route Number: 4839 From: Greenside Dr., (Rt. 4837) To: Cul-de-sac, a distance of: 0.04 miles. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 7 Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 40 Ft. · Greenside Drive, State Route Number: 4837 From: Greenside Ct., (Rt. 4842) To: River's Bend BI., (Rt. 4840), a distance of: 0.11 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 90 Ft. · Greenside Drive, State Route Number: 4837 From: Greenside Tr., (Rt. 4839) To: Greenside Ct., (Rt. 4842), a distance of: 0.05 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 90 Ft. · Greenside Drive, State Route Number: 4837 From: Green Garden Cr., (Rt. 4838) 0.21 Mi. S of River's Bend BI., (Rt.4840) To: Greenside Tr., (Rt. 4839), a distance of: 0.05 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 90 Ft. Ayes: Warren, Humphrey, Barber, McHale and Miller. Nays: None.' TO: "On motion of Mr. McHale, seconded by Mr. Barber, the Board following resolution: WHEREAS, the streets described below are shown on plats Clerk's Office of the Circuit Court of Chesterfield County; WHEREAS, the Resident Engineer for the Virginia Transportation has advised this Board the streets established by the Subdivision Street Requirements of of Transportation. adopted the recorded in the and Department of meet the requirements the Virginia Department CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 7 NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to ~ 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a forwarded to the Resident Engineer Transportation. Type Chan.qe to the Secondary System of State Hi.qhways: Addition Basis for Change: Addition, New subdivision street Statutory Reference: §33.1-229 Project: Greenside @ River's Bend, Section 1 · Green Garden Circle, State Route Number: 5267 From: East. Intersect. Green Garden Cr. (Rt. 4844 & 5267) To: End of Section, a distance of: 0.01 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 40 Ft. · Green Garden Way, State Route Number: 4843 From: 0.06 Mi. N of Green Garden Cr., (Rt. 5267) To: Green Garden Wy., (Rt. 4843), a distance of: 0.10 miles. Right-of-way record was flied on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 40 Ft. · Green Garden Way, State Route Number: 4843 From: East. Intersect. Of Green Garden Cr. ( Rt. 4844 & Rt. 5267) To: Green Garden Wy. (Rt. 4843) Loop, a distance of: 0.06 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 40 Ft. certified copy of this for the Virginia resolution be Department of CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA Page 7 of 7 · Greenside Drive, State Route Number: 5266 From: Greenside Ct., (Rt. 4842) To: River's Bend BI., (Rt. 4840), a distance of: 0.11 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 90 Ft. · Greenside Drive, State Route Number: 5266 From: Greenside Tr., (Rt. 5268) To: Greenside Ct., (Rt. 4842), a distance of: 0.05 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. 26, with a width of 90 Ft. · Greenside Drive, State Route Number: 5266 From: Green Garden Cr., (Rt. 5267) 0.21 Mi. S of Rivers Bend Bi., ( Rt. 4840) To: Greenside Tr., (Rt. 5268), a distance of: 0.05 miles. Right-of-way record was filed on 11/5/1997 with the Office Of Clerk To Circuit Court in Pb. 96; Pg. ;)6, with a width of 90 Ft. Ayes: Warren, Humphrey, Barber, McHale and Nays: None." Miller. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: September 13, 2000 Subject: Developer Water and Sewer Contracts County Administrator's Comments: Item Number: 10.A. County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 98-0025 The Highlands - Whitley Manor, Section 3 Developer: Nash Road/Woodpecker Road Trust Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $33,753.50 District: ~oaca Preparer: Title: Assistant Director Attachments' ~-] Yes No Agenda Item September 13, 2000 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0209 Highlands (The) Nash Road/Woodpecker Road Trust Castle Equipment Corporation Water Improvements - Matoaca - Sterling Cove, Section 1 $103,952.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0337 Goddard School at Railey Hill C. & G. Associates, LLC Bookman Construction Company Water Improvements - Wastewater Improvements - Midlothian $35,290.00 $25,515.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0343 1920 Walkerton Court Utilities Marie L.M. Johns and Anthony M. Johns Bookman Construction Company Water Improvements - Wastewater Improvements - Midlothian $6,000.00 $1,500.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: IO.B. Su~ect: Status of General Fund Balance, Reserve for Future District Improvement Fund, and Lease Purchases County Administrator's Commen~: Capital Project s, County Administrator: Board Action Requested: Summary of Information: Preparer: ~ Title: Attachments: Yes ~] No County Administrator BOARD MEETING DATE 07/01/00 CHESTERFIELD COUNTY GENERAL FUND BALANCE September 7, 2000 DESCRIPTION FY2001 Budgeted Beginning Fund Balance AMOUNT BALANCE $32,244,700 ~Pending outcome of FY2000 Audit Results ~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT September 7, 2000 Board Meeting Date Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 04/28/1999 FY2000 Budgeted Addition Amount. 8,034,500 04/28/1999 FY2000 Capital Projects (7,120,900) 08/25/1999 Transfer to LaPrade Library Project for construction (150,000) 09/17/1999 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 12/15/1999 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking lot (3oo, 02/23/2000 Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company 050,000) 04/12/2000 Transfer for Ecoff Avenue Land Acquisition for recreational and athletic facilities (250,000) 05/22/2000 Release designation for FY2000 road projects local match not approved by VDOT: Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk 48,000 8,000 26,000 15,200 06/28/2000 Transfer for construction of the range master's and training buildings located at Public Safety Training Facility in Enon. (300,000) 06B0~000 Return unused funds; closure of various completed projects 30,724 Balance 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 584,127 681,327 381,327 412,051 FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 04/12/2000 FY01 Budgeted Addition 04/12/2000 FY01 Capital Projects *Pending outcome of FY00 Audit Results 8,400,000 (6,939,600) 8,812,051 1,872,451 Prepared by Accounting Department August 31, 2000 Da~e Began SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED AND EXECUTED Original Amount Date Ends Outstanding Balance 08/31/00 * 12/93 Real Property Lease/ Purchase 04/99 Public Facility Lease Juvenile Courts Project $17,510,000 16,100,000 12/01 11/19 $ 3,680,000 16,100.000 TOTAL APPROVED AND EXECUTED $33.610.00~0 $19,780,000 PENDING EXECUTION None *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: September 13, 2000 Item Number: 14. Subject: Recognizing Joshua Tyler Farmer, Troop 876, Sponsored by Mount Pisgah United Methodist Church, and Joshua Eugene Spain, Troop 178, Sponsored by Ivey Memorial United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached resolutions Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Farmer, Troop 876, and Mr. Spain, Troop 178, upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Bermuda District Midlothian District Joshua Tyler Farmer Parents: Steve & Barbara Joshua Eugene Spain Parents: Russell & Darvy Preparer: Lisa H. Elko Attach ments: Title: Clerk to the Board WHEREAS, the Boy scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Joshua Tyler Farmer, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Josh is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Joshua Tyler Farmer and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Joshua Eugene Spain, Troop 178, sponsored by Ivey Memorial United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Josh is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Joshua Eugene Spain and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 13, 2000 Item Number: 16. Su~ect: PUBLIC HEARING: Consider the Harrowgate Park County Administrator's Comments: County Administrator: Leasing of County Property at Board ActionRequested: Staff requests that the Board of Supervisors approve the leasing of County property at Harrowgate Park to American Tower and Authorize the County Administrator to execute the Lease Agreement. Summary of Information: On February 9, 2000 the Board of Supervisors authorized American Tower to apply for necessary approvals for the use, extension or replacement of the communications tower at Harrowgate Park. All approvals have been obtained. The lease will be for five years with up to four 5 year renewal terms. Approval is recommended. District: Bermuda Preparer: ~,.~~--z..,/, ~;7~ John W. Harmon Title:Right of Way Manaqer Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Sentember 13. 2000 Number Budqet and ManaRement Comments' This lease agreement will generate revenue in the amount of $12,000 per year ($1,000 per month) for the County. This contract also stipulates that should a second cellular provider locate at this tower site, an additional 25% of any revenue generated will be due to the County. Preparer: Rebecca T. Dic~'son Title: Director, Budget & Management An Affiliate of ~v~edia General AdveAis[ng Affidavit (This is not a bi~I. P~ease pay from invoice) CHRSTRRFH,D CO RIGHT WAY RIGHT OF WAY DRPT 6710 'W HR A'~ )~8R ROAD CHRSTRT{ FTFJ I} VA 23g7~2 R O. Box 85333 Richmond, Virginia 23293-0001 (804} 649-6000 Code Description Ad Size [Account Num~ ] cost ] 09/06/2000 TAKR M©T[CRTHAT ON SRPTRMRRR t 3 2000 700 2.00 x 1{3.00 ATTACH Media Genera~ Operations, Publisher of the RICHMOND TIMES-DISPATCH This is to certify that the a~ached TAKR NOTICF, THAT ON SRP was Pub~ished by the R~chmond T[mes. D~SPatch inth~ C~y of R~chmond~ State of Vkg~n~a, on the follow~ng dates: 09/06/2000 The first insertion being given .... 09/0612000 Sworn to and subscribed before me this State of Virginia C~y of Richmond ~y Commission expires 03/31/01 THiS IS NOT A B~LL PLEASE PAY FROB [~~E THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 13, 2000 Item Number: Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: 15. County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on September 26, 2000, at 5:00 p.m. for a meeting with the Maymont Foundation. Preparer: q-~ ,. ~,~,z ~~ Title: Lisa H. Elko Attachments: --] Yes No Clerk to the Board