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10-11-2000 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Mcctin Date: October 11 2000 Page I of 1 Item Number: 5.A. Subiect: Recognizin9 October 2000, as "Quality Month" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: For nearly two decades, October has been celebrated as "National Quality Month." Organizations are encouraged to partake in festivities to increase awareness of the need for quality and continuous improvement. For the past three years, the Board has issued a resolution to recognize October as "Quality Month" in Chesterfield County and to recognize local organizations dedicated to quality and continuous improvement; namely, the Richmond Chapter of the American Society for Quality (ASQ) and the Association for Quality and Participation (AQP). Sharon L. Randol, Quality Coordinator for Chesterfield County; Mr. Victor Gray, Chairman of the Richmond Chapter of ASQ; and Ms. Donna Speck, Vice President of the Richmond AQP; will be present on October 11 to each receive a copy of the resolution and to thank the Board for their support of quality efforts in Chesterfield County. Preparer: <~~c~ (~~ Title: Quality Coordinator Sharon L. Randol Attachments: Yes RECOGNIZING OCTOBER 2000, AS "QUALITY MONTH" WHEREAS, a commitment to excellence in manufacturing, service and government is essential to our nation's well-being; and WHEREAS, over the years, Virginians have shown great personal pride and interest in developing quality goods and services and in promoting a high standard of excellence in both the public and private sectors; and WHEREAS, from the smallest to largest manufacturing service organizations in the Commonwealth of Virginia, quality is a major concern; and WHEREAS, the individual workers, business leaders, educators and government officials must work together to promote excellence in the public and private sectors; and WHEREAS, in February 1992, the Chesterfield County Board of Supervisors directed the County Administrator to develop and initiate an ongoing total quality improvement effort aimed at reinventing the way Chesterfield County government services its customers; and WHEREAS, many County employees have already joined the ranks of those in the private sector who are applying quality improvement tools and training in the workplace; and WHEREAS, Chesterfield County has developed ongoing partnerships with quality leaders in the private sector; and WHEREAS, Chesterfield County has distinguished itself as a leader in quality and productivity as evidenced by the receipt of the 1998 Award for Continuing Excellence; and WHEREAS, the Richmond Chapter of the American Society for Quality and the Richmond Association of Quality and Participation have provided leadership, programs and networking opportunities in the Greater Richmond area which have been beneficial to both the public and private sectors. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes October 2000, as "Quality Month" in Chesterfield County and calls its significance to the attention of all its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 5.8. Subject: Retirement Resolution for Jessica K. Falkos, R.N. County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to recognize Jessica K. Falkos, R.N., Nurse Manager of the Chesterfield Health District upon her retirement effective October 1, 2000, after 33 years of service. Summary_ of Information: See attached resolution. Preparer: William R. Nelson, M.D., M.P.~. Title: Director, Chesterfield Health Department Attachments: RECOGNIZING MS. JESSICA K. FALKOS UPON HER RETIREMENT WHEREAS, Ms. Jessica K. Falkos retired from the Chesterfield County Health Department on October 1, 2000 after providing more than 33 years of quality services to the citizens of Chesterfield County; and WHEREAS, Ms. Falkos faithfully served the County in the capacity of Public Health Nurse, protecting and promoting the health of the community for 15 years; and WHEREAS, Ms. Falkos was promoted to Nurse Manager and was the first and only nurse to hold this position and has provided outstanding leadership to the Health District's nursing staff for the past 18 years; and WHEREAS, Ms. Falkos has demonstrated exemplary management skills, which are reflected in the recognition of Chesterfield Health District as one of the leaders in public health for the State of Virginia; and WHEREAS, Ms. Falkos served on the Comprehensive Services Act Policy and Management Board to coordinate services to the County's at-risk children; and WHEREAS, Ms. Falkos has worked diligently for the development of public/private partnerships with other County departments and area businesses to implement programs such as Healthy Families and the Seibel Children's Health Care Center; and WHEREAS, Ms. Falkos provided leadership and support during the development and expansion of the Chesterfield County School Health Program; and WHEREAS, Ms. Falkos was recognized in 1997 as the Virginia State Public Health Nurse of the Year for her many significant contributions and achievements in public health nursing practice, the operations of Chesterfield Health District, and the surrounding communities; and WHEREAS, Ms. Falkos is highly respected by her peers and staff for her loyalty and devotion to the citizens of Chesterfield Health District. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Ms. Jessica K. Falkos for her many years of dedicated service and extends, on behalf of its members and the citizens of Chesterfield County, their appreciation for her service to the County, their congratulations upon her retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Falkos and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 5.c.l. Subject: Resolution Recognizing Dr. Richard Belgrad, Member of the Health Center Commission of Chesterfield County Representing the Clover Hill District County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Recognizing Dr. Richard Belgrad as a member of the Chesterfield County Health Center Commission representing the Clover Hill District from June 1993 to June 2000. Preparer: Title: Director, Lucy Corr Nursing Home Attachments: Yes ~-~ No RECOGNIZING RICHARD BELGRAD, M.D. FOR HIS SERVICES TO THE HEALTH CENTER COMMISSION OF CHESTERFIELD COUNTY WHEREAS, Dr. Richard Belgrad served as a volunteer member of the Chesterfield County Health Center Commission from June 1993 through June 2000, representing the Clover Hill District with an unselfish quality and energy that is to be admired by all; and WHEREAS, Dr. Belgrad brought to the Commission experience in health care from his extensive career as an oncology radiologist at Johnston- Willis Hospital; a private practice radiologist; Associate Professor of Radiology, Medical College of Virginia; and visiting radiologist, Sheba Medical Center, Tel Hashomer Israel; and WHEREAS, during Dr. Belgrad's tenure he was involved with Lucy Corr Nursing Home's transition from a department of Chesterfield County to an independent Health Center Commission; served as a member of the Marketing Committee which developed the Center's name, logo and general media coverage; and was also involved in the Brandermill Woods Project and the development of the new 240 bed Health Care Center; and WHEREAS, Dr. Belgrad exhibited a caring attitude for Lucy Corr Village residents, employees, family members and citizens of the community, by using his professional medical expertise when considering the decisions rendered; and WHEREAS, Dr. Belgrad's dedication, loyalty and involvement have been of such magnitude they have brought credit not only upon himself, but also Chesterfield County, the Chesterfield County Health Center Commission and Lucy Corr Village; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Dr. Richard Belgrad and extends, on behalf of the Health Center Commission, Lucy Corr Village, and the citizens of Chesterfield County, its appreciation for his service and dedication to improving the quality of life to those we serve. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Dr. Belgrad and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 006 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 5.¢.2. Subject: Resolution Recognizing Ms. Shirley A. Bartley, Member of the Health Center Commission of Chesterfield County Representing the Midlothian District Coun~ Administrator's Commen~: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Recognizing Ms. Shirley A. Bartley as a member of the Chesterfield County Health Center Commission representing the Midlothian District from June 1996 to June 2000. Preparer: Title: Director, Lucy Corr Nursing Home Attachments: Yes No RECOGNIZING MS. SHIRLEY A. BARTLEY FOR HER SERVICES TO THE HEALTH CENTER COMMISSION OF CHESTERFIELD COUNTY WHEREAS, Ms. Shirley A. Bartley served as a volunteer member of the Chesterfield County Health Center Commission from June 1996 through June 2000, representing the Midlothian District with an unselfish quality and energy that is to be admired by all; and WHEREAS, Ms. Bartley brought the Commission experience in health care planning and administration from her extensive career as an independent consultant and private researcher; Assistant for Planning/ Assistant Professor; Special Consultant to the President through AmeriHealth, Incorporated; and Assistant Administrator of Chippenham Medical Center; and WHEREAS, during Ms. Bartley's tenure as a member of the Health Center Commission Call to Action Committee, she supported legislative issues involved with increasing long-term care Medicaid reimbursement and development of the new 240 bed Health Care Center; and WHEREAS, Ms. Bartley exhibited a caring attitude for Lucy Corr Village residents, employees, family members and citizens of the community, by carefully considering the decisions rendered; and WHEREAS, Ms. Bartley's dedication, loyalty and involvement have been of such magnitude they have brought credit not only upon herself, but also Chesterfield County, the Chesterfield County Health Center Commission and Lucy Corr Village. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Ms. Shirley Bartley and extends, on behalf of the Health Center Commission, Lucy Corr Village, and the citizens of Chesterfield County, its appreciation for her service and dedication to improving the quality of life to those we serve. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Bartley and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8.A.1. Subject: Nomination for Appointment to the Towing Advisory Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint member to serve on the Towing Advisory Board Summary of Information: The members of the Towing Advisory Board serve at the pleasure of the Board and have no set term time limits. This is in accord with the Code of Virginia §46.2-1217 adopted as County Ordinance, 1996, "the (towing) advisory board shall include representatives of local law-enforcement agencies, towing and recovery operators, and the general public." Currently, Lieutenant R. E. Bartley represents the Police Department. Lt. Bartley is being transferred to another Bureau in the Police Department and will no longer be involved with the Towing Advisory Board. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of a Board. Nominee is voted on in the order nominated. Preparer: Title: Chief of Police Attachments: BOARD OF SUPERVISORS ARTHUR S. WARREN CHAIRMAN CLOVER HILL DISTRICT RENNY BUSH HUMPHREY VICE CHAIRMAN MATOACA DISTRICT J. L. McHALE, III BERMUDA DISTRICT KELLY E. MILLER DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNT P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: The Honorable Members of the Board of Supervisors Lane B. Ramsey ~ DATE: October 2, 2000 SUBJECT: Nomination/Appointment to the Towing Advisory Board Staff requests that the following person(s) be nominated/appointed/re-appointed by the Board of Supervisors to serve on the Towing Advisory Board. The previous representative from the Police Department has moved to a different position within the department. Edward S. Guice - Police Randy D. Dalton - Alternate The appointees are authorized to assign their board tasks to their designee in the event of the appointee's absence from a regular Towing Advisory Board meeting. If you would like additional information, please contact Colonel Carl Baker at (804) 748-1266. Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page f ofl Date: October 11, 2000 Item Number: 8. A. 2. Subject: Nomination/Appointment to the Joint Accident Review Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint a Member to serve on the Joint Accident Review Board Summary of Information: Staff request that the following person(s)be nominated/appointed/re- appointed by the Board of Supervisors to serve on the Joint Accident Review Roard. The Joint Accident Review Board reviews automobile accident~involving drivers of County and Public School vehicles. The previous representative from the Police Department has moved to a different position within the department. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ~ ~ Title: Karen Russell Director, Risk Management Attachments: Yes BOARD OF SUPERVISORS HARRY G. DANIEL CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTv-- Risk Management P.O. Box 788 CHESTERFIELD, VIRGINIA 23832 (804) 796-2128 (804) 748-2440-Fax LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: DATE: The Honorable Members of the Board of Supervisors Lane B. Ramsey ~ September 8, 2000 SUBJECT: Nomination/Appointments to the Joint Accident Review Board Staff requests that the following person(s) be nominated/appointed/re-appointed by the Board of Supervisors to serve on the Joint Accident Review Board. The Joint Accident Review Board reviews automobile accidents involving drivers of County and Public School vehicles. The previous representative from the Police Department has moved to a different position within the department. Edward S. Guice - Police Randy D. Dalton -Alternate The appointees are authorized to assign their board tasks to their designee in the event of the appointee's absence from a regular Joint Accident Review Board meeting. If you would like additional information, please contact Ms. Karen Russell at (804) 796-2128. Providing a FIRST CHOICE community through excellence in public service. ¢" ' ('~. ~.2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: October 11, 2000 Item Number: 8oB. Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of New Streetlight Installations in the Dale and Matoaca Districts and approval of additional funding for a previously approved installation in the Matoaca District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents 'immediately adjacent to the intersection. CONTINUED NEXT PAGE Richard~ Mf.~cE~f ~sh Attachments: l Yes Title:Director, Environmental Engineering No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. DALE DISTRICT: In the Shady Creek Subdivision * Carryback Drive and Shady Creek Road Cost to install streetlight: $1,003.50 Does not meet minimu~ criterion for vehicles per day MATOACA DISTRICT: * Woodpecker Road, vicinity of 7921 Cost to install streetlight: $2,026.81 Does not meet minimum criterion for intersection In the Mistwood Forest Subdivision: * Eagle Rock Avenue and Mistwood Forest Drive Additional Cost to install streetlight: $176.51 Meets minimu~ policy criteria At the August 25, 1999, Board of Supervisors meeting this installation, requested by Mr. John Bryant of the Mistwood Forest Homeowners Association, was approved in the amount of $5,451.48 after being deferred from the July 28, 1999 meeting. The deferral resulted in the project exceeding the 60 day validity period of the Virginia Power cost quotations and it was necessary to recost the project. At their October 13, 1999, meeting the Board approved an additional $63.12 to meet the new cost quotation, for a total of $5,514.60. The project was authorized for installation on October 14, 1999. Since that time, Virginia Power has been unable to reach an easement agreement with the property owner at the installation site that would permit the installation as specified. On September 27, 2000, Virginia Power submitted a new cost quotation analysis based upon specifications to which the property owner would agree. The new cost for this installation is $5,691.11. In order for this installation project to proceed the Board must authorize addition funding in the amount $176.51. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3of 3 Meeting Date: October 11. 2000 Number Bud.qet and Mana,qement Comments: For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: I, I c~~ Title: Director, Bud,qet & Manaqement Rebecca T. Dickson STREETLIGHT REQUEST Dale District Request Received: November 3, 1999 Estimate Requested: November 3, 1999 Estimate Received: September 15, 2000 Days Estimate Outstanding: 317 Cost to install light: $1,003.50 NAME OF REQUESTOR: Mrs. Beverly Hios ADDRESS: President, Shady Creek Civic Association 5206 Whitewater Court Richmond, VA 23234 REQUESTED LOCATION: Carryback Drive and Shady Creek Road POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Qualified. Not Qualified, less than 600 VPD Qualified Staff or Requestor Comments: Requestor states: "We are in need of better protection of our property in our neighborhood. A streetlight would enable is to better identify the thru traffic in our neighborhood. We also have a great deal of children who walk to the bus stop in the dark in the mornings" Street Light Request Map October 11, 2000 map ~ a copyrighted product of Chea~r~etd Co~tnty OlS Street Light Legend ~ existing light ~ requestedlight o 1 ' = 721.31 feet This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Matoaca District Request Received: August 23, 2000 Estimate Requested: August 23, 2000 Estimate Received: September 27, 2000 Days Estimate Outstanding: 35 Cost to install light: $1,229,93 Ms. Barbara Black 7921 Woodpecker Road Chesterfield, VA 23838 REQUESTED LOCATION: Woodpecker Road, vicinity of 7921 NAME OF REQUESTOR: ADDRESS: POLICY CRITERIA: Intersection: Vehicles per Day: Petition' Not Qualified, location is not an intersection. Qualified Qualified Staff or Requestor Comments: None Street Light Request Map October 11, 2000 lrl~ nu~ it a copyrlght*d prtgh~ of County ars o1~. Street Light Legend ~ exi~ng tigat ~ requestedlight This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: October 11, 2000 Item Number: Resolution Recognizing Mr. J. R. Sexton Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution 8.C.l.a. Summary of Information: Mr. J. R. Sexton will retire from public service having served twenty-three years as a Systems Consultant with the Department of Information Systems Techno logy. Preparer: ~~Ric~k~ark~s~~ Title: Director, Information Systems Technology Attachments: Yes No 020 RECOGNIZING MR. J. R. SEXTON UPON HIS RETIREMENT WHEREAS, Mr. J. R. Sexton will retire on October 27, 2000 from the Information Systems Technology Department; and WHEREAS, Mr. Sexton has provided 23 years of quality service to the citizens of Chesterfield County; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Sexton's diligent service; and WHEREAS, Mr. Sexton, as Systems Consultant, demonstrated exceptional leadership skills in providing quality information system services; and WHEREAS, Mr. Sexton has provided significant accomplishments to the County, particularly regarding application systems; and WHEREAS, Mr. Sexton has provided excellence in performance and service to Information Systems Technology's strategic and tactical support of County objectives; and WHEREAS, Mr. Sexton has earned the respect and admiration for his work ethic; and WHEREAS, Mr. Sexton's active participation in community projects such as the United Way Campaign, Christmas Mother Program and other community service activities exhibited thoughtful concern for his fellow citizens; and WHEREAS, Mr. Sexton's creativity, intuitiveness and communication skills exceeded the standards of excellence for Chesterfield County; and WHEREAS, Mr. Sexton's professionalism, enthusiasm and loyalty will be remembered by all. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. J. R. Sexton and extends their appreciation for his dedicated service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 I tern Number: 8. C Subject: Resolution Recognizing Mr. Richard E. Page County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren has requested the Board adopt a resolution commending Mr. Richard E. Page for his efforts towards improving the streets in Surreywood Subdivision. Summary of Information' Recommendation: If the Board so desires, the attached resolution should be adopted expressing appreciation and recognizing Mr. Page for his diligent efforts on behalf of Chesterfield County. District: Clover Hill Preparer: /t/~'c~/_~./~ w~ Title: / R.J. McCracken Agen4 6 5 Attachments: Yes No Director of Transportation RECOGNIZING MR. RICHARD E. PAGE FOR HIS OUTSTANDING EFFORTS TOWARDS THE IMPROVEMENT OF SURREYWOOD SUBDIVISION STREETS WHEREAS, Mr. Richard E. Page is a citizen of Chesterfield County and a homeowner in the Surreywood Subdivision; and WHEREAS, Mr. Page identified the need neighborhood to be repaved; and for streets in his WHEREAS, Mr. Page brought this need to the attention of Chesterfield County and the Virginia Department of Transportation at its FY01-FY06 Six-Year Plan Secondary Road Hearing; and WHEREAS, because of Mr. Page's diligence and tireless efforts, the streets in Surreywood were repaved. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. Richard E. Page and expresses appreciation for his commitment to his community and Chesterfield County. Cl~ESTERFIELD COUNTY BOAi~D OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 11, 2000 Item Number: 8. c. Subiect: Resolution Supporting the Design for the Lakeview Road/Woodpecker Road Intersection Improvement Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attachedll resolution supporting the proposed design for the Lakeview Road/Woodpeckeri Road Intersection Improvement Project. Summary of Information: The Virginia Department of Transportation (VDOT)has!! prepared a design for improvements to the Lakeview Road/Woodpecker Roadi intersection. The project was initiated to improve the substandard horizontali curve and provide turn lanes at the intersection. VDOT conducted a formal location and design public hearing for the project on August 23, 2000. Twenty-six (26) people attended the hearing. Four written comments were received during the comment period. All four respondents supported theli project design. A summary of the comments received at the public hearing isi!i available if desired by the Board. (Continued next page) Preparer: //~C~L/~'"--' Title: ~JR. John McCracken Agen468 Attachments' Yes No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information (Continued) A summary of the major design aspects of the Lakeview Road/Woodpecker Road Intersection Improvement Project follows: Lakeview Road/Woodpecker Road intersection will be widened to provide all left turn lane on Woodpecker Road at Chestnut Ridge Road, and a left turn!! lane on Lakeview Road to South Woodpecker Road. A right turn lane willii be provided from Woodpecker Road to South Woodpecker Road. - Curb and gutter will be used to minimize right-of-way impacts. - The project will affect fourteen (14) residential parcels. One (1) family will be displaced. - Lakeview Road currently carries over 6,600 vehicles per day and is projected to carry over 8,700 vehicles per day by 2013. - The estimated cost of the project is $600,000. The design of the project is expected to be considered by the Commonwealth Transportation Board in late 2000, right-of-way acquisition is expected to begin in late spring of 2001, and construction is expected to begin in the summer of 2003. Recommendation: The Board is requested to adopt the attached resolution' supporting the design, as presented at the public hearing, of the Lakeview Road/Woodpecker Road Intersection Improvement Project. District: Matoaca WHEREAS, Lakeview Road/Woodpecker Road Intersection is expected to carry over 8,700 vehicles per day by 2013; WHEREAS, numerous accidents have occurred at the intersection of Lakeview Road/Woodpecker Road; WHEREAS, Lakeview Road/Woodpecker Road intersection should be improved to help reduce the number of accidents; WHEREAS, the Lakeview Road/Woodpecker Road intersection Improvement Project is included in Chesterfield County's Secondary Road Six Year Improvement Plan; WHEREAS, The Virginia Department of Transportation (VDOT) has conducted a public hearing on the design of the Lakeview Road/Woodpecker Road Intersection Improvement Project; NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors supports VDOT's Lakeview Road/Woodpecker Road Intersection Improvement Project design. BE IT FURTHER RESOLVED that the Board requests VDOT to proceed with the right-of-way acquisition and construction of the Project as 'quickly as possible. Project_~ocation- Lakeview Rd/Woodpecker Rd Intersection Improvements CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of i Meetin~l Date: October t0, 2000 Item Number: 8. c. 1. d Subject: Resolution Recognizing Mr. James W. Dunn County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution Summary_ of Information: Mr. Warren requested that the following resolution be adopted. This resolution is in recognition of Mr. Dunn's leadership and dedication to improving the quality of life in the Greater Richmond Metropolitan area through his affiliation with the Richmond Metro Chamber of Commerce. Director, Publk; Affairs Attachments: Yes ~--~ No RECOGNIZING HR. JAMES W. DUNN FOR TEN YEARS OF SERVICE TO THE GREATER RICHMOND AREA WHEREAS, Hr. James W. Dunn began his career as a professional chamber executive in Devil's Lake, North Dakota in 1970; and WHEREAS, Mr. Dunn served in local chambers of commerce in Ohio, Virginia and Georgia before becoming president of the Greater Richmond Chamber of Commerce in 1990; and WHEREAS, Mr. Dunn received the 1999 Leadership Award presented by the Richmond First Club and University of Richmond's Jepson School of Leadership Studies; and WHEREAS, this award recognized his leadership in advancing the quality of governance, of public service and of life in the Richmond Metropolitan Area; and WHEREAS, Mr. Dunn was awarded the Certified Chamber Executive designation by the American Chamber of Commerce Executives (ACCE) in 1986, the ACCE's Chairman's Award in 1990, and was Virginia's Outstanding Chamber Executive in 1995; and WHEREAS, Mr. Dunn's service has improved the appeal of the Greater Richmond Metropolitan Area to businesses, and has contributed to the outstanding quality of life the region offers. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. James W. Dunn, expresses appreciation for his contributions to the region, and wishes him many more happy and successful years with the chamber. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 8.C.l.e. Subject: Naming The Swift Creek Water Plant The "Addison-Evans Water Production and Laboratory Facility" County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt a resolution recognizing former County employees, the late Donald E. Addison and Herbert W. Evans, Jr., by naming the County's Swift Creek Water Plant the "Addison-Evans Water Production and Laboratory Facility." Summary of Information: This resolution recognizes the leadership and dedication of former employees, the late Donald E. Addison and Herbert W. Evans, Jr. and authorizes changing the name of the Swift Creek Water Plant in honor of their services. ~HEREAS, Chesterfield County has been exceedingly fortunate that Donald E. Addison and Herbert W. Evans, Jr. have devoted over forty-nine years of service to the County, providing its citizens with safe, high quality drinking water; and WHEREAS, Mr. Addison began his career with the Utilities Department 1965 and served as plant manager of the Swift Creek Water Plant from its opening in 1966 until 1984 and Mr. Evans began his career with the Utilities Department in 1967 and served as plant manager of the Swift Creek Water Plant from 1984 until 1996; and Preparer: Ro~y E. Covin~n Attachments: ~-~ Yes Title: Assistant Director of Utilities Page 2 of 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) WHEREAS, under their leadership and direction, the Swift Creek Water Plant became and continues to be recognized by other utilities and regulatory agencies as one of the best operated and maintained facilities in the state; and WHEREAS, Mr. Addison, through his experience, organization skills, and foresight, developed highly effective operational programs and procedures for producing quality drinking water, and by his continual, capable administration of these procedures, established standards of excellence that have prevailed at the Swift Creek Water Plant to the present; and WHEREAS, Mr. Evans, through his significant knowledge and expertise in the science of drinking water, established the first laboratory at Swift Creek Water Plant, performing not only mandated drinking water testing, but developing and implementing water quality monitoring programs and procedures far exceeding regulatory requirements, and further continued his principle of exceeding expectations and accepting no less than superior water quality in his later role as plant manager; and WHEREAS, the fundamental tenets of excellence in water production and water quality testing and analysis so firmly established and practiced by Mr. Addison and Mr. Evans has not only ensured pure, safe drinking water for the citizens of Chesterfield County and established the Swift Creek Water Plant as an exemplary facility, it has further established these individuals as memorable icons in the drinking water industry. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the leadership and dedication of Donald E. Addison and Herbert W. Evans, Jr. by naming the County's Swift Creek Water Plant and Laboratory the ~Addison-Evans Water Production and Laboratory Facility." AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the families of Mr. Addison and Mr. Evans and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. District: Clover Hill " ('~ ~.~ ~L CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8. ¢. 1. £. Su~ect: Recognizing Mr. Jason Keith Ford, Troop 183, Sponsored Catholic Church Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: by Saint Ann's Board Action Requested: Adoption of attached resolution. Summary of Information- Staff has received a request for the Board to adopt a resolution recognizing Mr. Ford, Troop 183 upon attaining the rank of Eagle Scout. Mr. McHale will present the resolution at Mr. Ford's Eagle Ceremony on October 14, 2000. Preparer: Lisa Elko Attachments: Yes Title:Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jason Keith Ford, Troop 183, sponsored by Saint Ann's Catholic Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jason is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jason Keith Ford and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Mcctin~ Date: October 11, 2000 Item Number: 8.C.2. Subiect: Appropriate Part C Funding (Early Intervention for Infants and Toddlers with Disabilities and Their Families) County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate $235,986 in state and federal funds for Part C program of Chesterfield Interagency Coordinating Council, an ongoing grant, administered by the Chesterfield Community Services Board and coordinated the CSB Infant Program. Summary of Information: By memorandum dated July 10, 2000, the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services notified the Chesterfieldi Community Services Board of an allocation of $235,986 for the ongoing Part Cl (Early Intervention for Infants and Toddlers with Disabilities and Their Families) initiative. This program continues the initiative for the period October 1, 2000 through September 30, 2001. Preparer: / George EJBraunstein -~ Yes Attachments: No Title: CSB Executive Director MH/MR/SA Department CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budqet and ManaRement Comments' This item requests acceptance and appropriation of state and federal grant funds in the amount of $235,986 for the continuation of the Early Intervention for Infants and Toddlers with Disabilities and Their Families initiative. These funds will be monitored by the Department of Mental Health, Mental Retardation and Substance Abuse (separate from the Department's FY2001 operating budget). Preparer: ~2~(~_~'~'~''( ~ .~ ~4 Director, Bud.qet & Mana.qernent Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8. (2.3. Subject: Transfer $1,443.00 from the Midlothian District Improvement Fund to Parks and Recreation to Complete Fencing Around the Hockey Field at James River High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $1,443.00 from the Midlothian District Improvement Fund to the Parks and Recreation Department to complete the fencing around the hockey field at James River High School. Summary of Information: Supervisor Barber has requested the Board to transfer $1,443.00 from the Midlothian District Improvement Fund to the Parks and Recreation Department to complete the fencing around the hockey field at James River High School. The James River High School Athletic Association originally requested funds from the County to complete the fencing. The County is not legally authorized to give money to private organizations like the Association but the County can give money to Parks and Recreation to make capital improvements on County property for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes [----~ No Title: Director, Budget and Management 0423:507 ]2.! . ;~UG-2~-2~)~ 11:05 FRO"~ CHESTERFIELD It~.OF SUPER. TO ~03567 P.~/B3 DISTRICT IMPROVEMENT FUNDS This IK)l~iic~tion must be cornpbted and signed before the County can con,icier · request for funding with Dbtrict Improvement Funds. Complating and cloning this form does not mean that you will receive funding or that the County carl legally consider your requ~t. Virginia I~w phc, substantial restrictions on the authority of the County to give public funds, ~uch aa District Improvement Fund~, to prhmte persons or orgenizalions and these restrictions rrmy preclude the County's Board of Supervisors from even oonMdering your request. What Is The name of the applicant [Person or organization) making this funding request~ If an organization is The applicant, what is the nature end purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) /,//6// S qlOoL . Wh~t is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent, ~1 ~ /./~c? c~m/a_4~'£ '73/£ F~/a~./.~,~ ~£o~,/~ 0 ~ - : ~/~ ~~ ~ ~/~.~ :- . ,, --"-:, , .... I$ any County Department involved in the project, event or program for whi;h you are seeking funds? If thi6 request for funding will not fully fund your activity or program, what other individuals or organizations will provide the rerrminder of the funding? TO'~ 69S£ 09~ ~08 B ~O'd If applicant is an organization, answer the fo/lowing: Is the organization a corporation? il the organization non-profit? Is the organization tax-exempt? Page 2 f Whit il the addre,, of the applicant making this funding request? What il the telephone number, fax number, _~0/~ e-mail address of the applicant? Signature of applicant, If you are signing mi bel~lf of ~n organb~Jml you must be the ~O'd ~9~£ 09g ~08 3 TOTAL. P.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of :2 Meeting Date: October 1'1, 2000 Item Number: 8. c. 4. Subject: Consideration of an Award Received from the U. S. Department of Justice, Office of Justice Programs FY2000 Local Law Enforcement Block Grant County Administrator's Comments: County Administrator: Board Action Requested; Authorize the Police Department to accept the award from the U. S. Department of Justice, Office of Justice FY2000 Local Law Enforcement Block Grant in the amount of $71,064 and appropriate the necessary funds. Summary of Information: The Chesterfield County Police Department has been awarded a federal grant from the U. S. Department of Justice, Office of Justice Local Law Enforcement Block Grant Program in the amounl of $71,064 with a local match of $7,896. The funding will be used to purchase equipment to enhance the police department's community policing and crime prevention efforts. Preparer: ~'~...../~~ Title: Colonel Carl R. Baker Chief of Police Attachments: Yes No Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 11, 2000 Page 2 of 2 .BudRet and Management Comments: This item requests acceptance and appropriation of funds for the federal 2000 Local Law Enforcement Block Grant awarded in the amount of $71,064 with a required local match of $7,896. The grant money will be used primarily to purchase high-tech equipment that will enhance community policing and crime prevention efforts. This grant is renewable annually and will not commit local funding in future years. The source of the local match for FY 2001 will be the Police Department's Uniform Operations operating budget. Preparer: L-~~u I ~ -~i~/LT~-'3 Title: Director, BudRet & Management Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: October 11, 2000 Item Number: 8.C.5.a. Subject: Award a Contract for the Removal of CFC and HCFC Gases from Used Appliances County Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the County Administrator to execute a contract for the removal of CFC/HCFC gases from used appliances with the Central Virginia Waste Management Authority and Tri-City Appliances at a cost of ten dollars per appliance. Summaryoflnformation: The County currently collects CFC/HCFC gases from used appliances delivered to the Transfer Stations by residents. This is a requirements contract which would be used in the event that the County's gas collection equipment was unavailable due to repairs or maintenance. The term of this contract is July 1, 2000 until June 30, 2005, with the option of (1) additional five (5) year period or up to five (5) one (1) year periods. Preparer: Francis ~ Pitaro Title:Director, General Services Attachments: Yes No SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES THIS AGREEMENT is made by and between the CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY (hereinafter designated "CVWMA"), its successors and assigns, having its principal place of business at 2100 West Laburnum Avenue, Suite 105, Richmond, Virginia 23227; and COUNTY OF HENRICO (if executed on page 9 of this Agreement), and COUNTY OF NEW KENT (if executed on page 10 of this Agreement), and COUNTY OF PRINCE GEORGE (if executed on page 11 of this Agreement), and CITY OF COLONIAL HEIGHTS (if executed on page 12 of this Agreement), and CITY OF HOPEWELL (if executed on page 13 of this Agreement), CITY OF PETERSBURG (if executed on page 14 of this Agreement), and COUNTY OF CHESTERFIELD (if executed on page 15 of this Agreement) (hereinafter designated, collectively, "Participating Local Jurisdictions"). ARTICLE I - PURPOSE A. This Agreement is entered into pursuant to the authority of the Virginia Water and Sewer Authorities Act (Title 15.2, Chapter 28 of the Code of Virginia, 1950 as amended), and the Articles of InCorporation of the CVWMA. Its purpose is to establish a special project for CFC/HCFC Collection and Processing Services within the Participating Local Jurisdictions as authorized by Section 11 of the Articles. B. The CVWMA, subject to the terms and conditions of this Agreement, agrees to implement CFC/HCFC (Chlorofluorocarbon/Hydrochlorofluorocarbon) Collection and Processing described in the Request for Proposals 00-20 issued on March 31, 2000 (hereinafter "RFP"); and in accordance with the CFC/HCFC Collection and Processing Services Contract between Tri-City Appliance Company and the CVWMA (hereinafter "Contract") effective July 1, 2000. C. The Participating Local Jurisdictions agree to participate in the Special Project according to the terms and conditions of this Agreement. ARTCILE II - DEFINITIONS For the purposes of this Contract, the following terms shall apply: 1) Authority or CVWMA - shall mean the Central Virginia Waste Management Authority, the entity created under the provisions of the Virginia Water and Sewer Authorities Act, § 15.2-5100 et. seq. For the purposes of this Contract, "Authority" shall not include the governing bodies, the individual elected officials of the Participating Local Jurisdiction(s) served by this Contract, nor the employees or agents of the Participating Local Jurisdiction(s) acting on behalf of their employer or principal, respectively. 2) CFC/HCFC Collection and Processing - shall mean the collection of CFC's/HCFC's from white goods stockpiled by Participating Local Jurisdictions at Collection Sites by the Contractor and the Contractor's arranging for subsequent processing of CFC's/HCFC's. 3) CFC/HCFC Collection and Processing Services - shall mean those services to be performed by the Contractor including, but not limited to: a) collecting CFC's/HCFC's from white goods stockpiled by Participating Local Jurisdictions at designated Collection sites; b) affixing stickers to white goods serviced to evidence evacuation of CFC's/HCFC's; c) arranging for the processing of CFC's/HCFC's collected for recycling, reclaiming or disposal; and d) reporting to the CVWMA the results of activities associated with a); b); and c. SPECIAL PROJECT SERVICE AGREEMENT FOR CFCIHCFC COLLECTION AND PROCESSING SERVICES 4) CFC's/HCFC's - shall mean those substances described under the Clean Air Act Amendments of 1990, Title VI, Stratospheric Ozone Protection, and in any subsequent implementing regulations. 5) Collection Sites - shall mean sites where the collection of CFC's/HCFC's is to be performed. The CVWMA will notify the Contractor in writing as to the location of Collection Sites within the Participating Local Jurisdictions once designated. Contract - shall mean the written document and all amendments thereto, between the CVWMA and the Contractor governing the provision of CFC/HCFC Collection and Processing Services provided herein; the Contractors proposal and subsequent correspondence; and the original Request for Proposals. 7) Contractor - shall mean Th-City Appliance Company and/or any of its successor companies, employees, agents or other representatives . 8) Force Majeure - shall mean any cause beyond the reasonable control of the party whose performance under this Contract is adversely affected, including but not limited to acts of God, change in law, war, riot, fire, explosion, wind storm, flood, inability to obtain or use fuel, power, or raw materials, shortage or failure of the usual means of transportation, injunction, action by governments not party to this Contract, accident, and breakdown of machinery or equipment. "Reasonable control" of a party shall specifically exclude that party's ability to reach agreement in a labor dispute and that party's ability to settle or compromise litigation. 9) Member Jurisdictions - shall mean the Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, Powhatan and Prince George; the Cities of Colonial Heights, HopeweI1, Petersburg, and Richmond; and the Town of Ashland. 10) Participating Local Jurisdictions - shall mean those CVWMA Member Jurisdictions that have executed the Special Project Service Agreement for CFC/HCFC Collection and Processing Services pursuant to Article 11 of the CVWMA Articles of Incorporation. 11) Special Project Service Agreement - shall mean an agreement between the CVWMA and the Participating Local Jurisdictions specifying the terms and conditions under which those jurisdictions will participate in the program outlined in this Contract. 12) White Goods - shall mean refrigerators, freezers, air conditioners, dehumidifiers, and other appliances designed to utilize CFC's/HCFC's in their internal operation. ARTICLE HI - TERM OF AGREEMENT A. Initial term. The contract shall commence on July 1, 2000 and end on June 30, 2005. B. Option to Renew. The CVWMA and the Contractor, by written mutual agreement, may extend this Contract under the same terms and conditions for one (1) additional five (5) year period or for up to five (5) one (1) year periods. The written agreement to extend the Contract shall be made not less than one hundred eighty (180) days prior to the expiration of its term. ARTICLE IV - SCOPE OF SERVICES AND COMPENSATION FOR SERVICES The Contractor shall provide the following CFC/HCFC Collection and Processing Services: SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES 2 ~r~,~ 3 A. The Contractor shall collect CFC's/HCFC's in compliance with the federal Clean Air Act, any amendments and implementing regulations, as well as any applicable state and local laws, regulations and ordinances in fome as of the date of this Contract. Each locality will have an established regular schedule of service at a specific location(s) where the CFC/HCFC collection is to be performed. Each locality will give reasonable advance notice to the CVWMA when it wishes to receive any "extra" service outside of the schedule established under this Contract. The schedule will be specified in a letter from the CVWMA to the Participating Local Jurisdiction(s) and the Contractor after consultation with all parties. B. The Contractor shall provide all equipment required to safely perform the requirements of this Contract including, but not limited to, evacuation equipment, tapping valves, pressure and temperature gauges, DOT approved storage tanks, and all other equipment and materials required by applicable federal, state and local laws, ordinances, rules or regulations. C. Once CFC's/HCFC's have been removed, the Contractor shall affix a sticker to each white good serviced verifying the removal. The sticker shall include the Contractor's name, address, phone number and date of removal. The sticker shall be provided by the Contractor at his expense. A removal verification form shall be signed by the Contractor and a representative of the Participating Local Jurisdiction; a copy of the verification shall be provided to the CVWMA. D. Each designated Collection Site shall be open to the Contractor from 7:30 a.m. until 6:00 p.m., Monday through Friday. No service operations shall take place on Thanksgiving Day, Christmas Eve, Christmas and New Year's Day. E. The Contractor and the CVWMA hereby agree, in the event any PCBs are observed in any white goods that are to be processed, the Contractor shall recover CFC's/HCFC's as provided under this Contract. The Contractor shall not issue the approved sticker and shall mark the contaminated white good as requiring special handling by the Participating Local Jurisdiction. F. Each month the Contractor shall report to the CVWMA the number and type of units serviced in each jurisdiction and the date and location of service. The Contractor shall also report the weight of CFC's and HCFC's removed during the month by jurisdiction. In addition, the Contractor shall report monthly to the CVWMA the quantity of refrigerants recovered and the facilities utilized for processing CFC's/HCFC's. The Contractor shall report to the CVWMA the date of transfer, the weight of CFC's/HCFC's transferred, the name of the receiving facility, the processing outcome (recycling, reclaiming or disposal) of the transferred CFC's/HCFC's, and the revenue paid for the CFC's/HCFC's and/or the price charged by the facility accepting them. G. The Contractor agrees to store, manage and process CFC's and HCFC's which are removed in accordance with all applicable federal, state and local laws, regulations and ordinances H. The CVWMA will work with the Contractor and the Participating Local Jurisdictions to identify possible options for CFC/HCFC reuse by CVWMA member jurisdictions. be $10.00 The fee for collection and processing of CFC's/HCFC's for each white good unit serviced shall ARTICLE V - DELIVERY CONDITIONS A. Participating Local Jurisdictions agree to cooperate with the Contractor and the CVWMA in the implementation of CFC/HCFC Collection and Processing Services through this Special Project Agreement. At SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES CVWMA's request, the Participating Local Jurisdictions will consider all reasonable and lawful actions which assist in the successful implementation and administration of the Special Project under this Agreement. B. Participating Local Jurisdictions shall be responsible for the stockpiling of white goods for CFC/HCFC collection at designated Collection Sites. C. Participating Local Jurisdictions shall provide appropriate supervision of the Collection Site. D. Participating Local Jurisdictions shall comply with all federal, state and local laws, regulations and ordinances applicable to the materials collected. E. Participating Local Jurisdictions shall hold clear title to all materials to be transferred hereunder until such materials are collected by the Contractor and shall not be under any legal constraint which would prohibit the handling of such materials or the transfer of ownership of CFC's/HCFC's to the Contractor. F. The Participating Local Jurisdiction(s) requesting service by the Contractor shall be responsible for the marketing or disposal of all white goods after proper collection of CFC's and HCFC's by the Contracton G. Participating Local Jurisdictions shall warrant that these provisions included in the Special Project Service Agreement shall survive the termination of the Service Agreement. ARTICLE VI - PAYMENT OF SERVICE FEES A. The Participating Local Jurisdictions shall pay CVWMA for services provided pursuant to this Agreement as summarized in Article IV above. The Participating Local Jurisdictions agree to pay any adjustment to the service fee approved by the CVWMA made under the Contract implementing this Agreement and applied to all Participating Local Jurisdictions. Each Participating Local Jurisdiction agrees to pay any service fee adjustments approved by the CVWMA which result from changes in'service implemented in that individual Participating Local Jurisdiction. B. The CVWMA shall prepare monthly invoices for amounts due for CFC/HCFC Collection and Processing Services. The Participating Local Jurisdictions shall pay invoiced amounts within thirty (30) days of the date of the invoice. ARTICLE VII - TITLE TO MATERIALS Ownership of all materials collected and responsibility for their transfer to an appropriate facility for processing under the terms of the Contract shall transfer to the Contractor immediately upon removal of such material from white goods stockpiled by the Participating Local Jurisdictions at designated Collection Sites. ARTICLE VIII - NO PARTNERSHIP Nothing herein shall be construed to constitute a joint venture between CVWMA and the Participating Local Jurisdictions or the formation of a partnership. ARTICLE IX - FORCE MAJEURE A. Failure of any party to perform under this Agreement by reason of Force Majeure shall not constitute default or be cause for termination of this Agreement. However, the party so failing to perform shall immediately notify the CVWMA and the other Participating Local Jurisdictions in writing of the failure, including SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES 4 ~ ~4~,2, reasons therefor, and shall make reasonable efforts to correct such failure and to continue performance at the earliest possible date. B. Should the CVWMA be unable to complete performance under this Agreement due to the Contractor's failure to perform by reason of Force Majeure, it shall, where practicable, take all reasonable steps to secure another vendor to perform the work as described in the RFP according to the already established schedule of rates, fees and charges. Should the CVWMA be unable to secure a vendor to perform according to the established schedule of rates, fees and charges, the parties may agree to a new schedule by written amendment to this Agreement. If the parties are unable to agree on a new schedule, this Agreement shall terminate. C. Participating Local Jurisdictions shall have the right, but not the obligation, to perform CFC/HCFC Collection and Processing within their respective jurisdiction by means other than the Contractor at any time during which Force Majeure is in effect in the Participating Local Jurisdictions. For the period Force Majeure is in effect in the Participating Local Jurisdictions, the CVWMA shall not impose any rate, fee or charge for CFC/HCFC Collection and Processing within the Participating Local Jurisdictions. Any additional costs incurred by any Participating Local Jurisdiction as a result of using another method (by reason of Force Majeure) other than the Contractor shall be borne by that Participating Local Jurisdiction. ARTICLE X - TERMINATION A. In the event any Participating Local Jurisdiction lawfully fails to appropriate funds to pay for services received under this Agreement, this Agreement shall terminate within said Participating Local Jurisdiction. B. If the CVWMA's Contractor fails to perform in a satisfactory manner, or fails to perform in accordance with the terms of its Contract or applicable federal, state and local law.s, regulations and ordinances, the Participating Local Jurisdiction shall have the right to demand, in writing, adequate assurance from the CVWMA and the Contractor that steps have been or are being taken to rectify the situation. Within ten (10) days of receipt of such a demand, the CVWMA shall obtain a response from the affected Contractor and said response will be immediately forwarded to the Participating Local Jurisdiction. The CVWMA will determine, in consultation with the Participating Local Jurisdiction, if the situation has been rectified. In the event that the Contractor has not corrected the situation in accordance with the terms of its contract with the CVWMA, the Participating Local Jurisdiction may render notice of termination of participation under the terms of the Agreement, with the receipt of written notification to the CVWMA provided not less than 180 days prior to termination. ARTICLE XI - AUDIT PROVISIONS A. CVWMA's records, which shall include but not be limited to all documents, accounting records, written policies and procedures, contract files (including proposals of successful and unsuccessful offerors), payroll records, original estimates, estimating worksheets, correspondence, change order files (including documentation covering negotiated settlements), and any other supporting evidence necessary to substantiate charges related to this Agreement, shall be open to inspection by the Participating Local Jurisdictions and subject to audit and/or reproduction, during normal working hours or at such other times as are mutually agreed upon by the parties, to the extent necessary to adequately permit evaluation and verification of any invoices, payments or claims submitted by CVWMA or any of its agents or vendors pursuant to this Agreement. B. For the purpose of such audits, inspections, examinations and evaluations, the Participating Local Jurisdictions' agent or authorized representative shall have access to records from the effective date of this Agreement, for the duration of the Agreement, and until five (5) years after the date of final payment by Participating Local Jurisdictions' to CVWMA for each fiscal year of service pursuant to this Agreement. SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES 5 C. Participating Local Jurisdictions' agent or authorized representative shall have reasonable access to CVWMA's facilities, shall have reasonable access to all necessary records, and shall be provided reasonable access to adequate and appropriate work space in order to conduct audits in compliance with this Article. Participating Local Jurisdictions' agent or authorized representative shall give the CVWMA reasonable advance notice of intended audits. ARTICLE XII - LICENSES, PERMITS AND CERTIFICATES The responsibility for ensuring that all licenses, permits and certificates required in connection with any and all parts of the Special Project implemented by this Agreement are rests with the Contractor. ARTICLE XIII - INSURANCE, INDEMNIFICATIONS AND PERFORMANCE BOND/LETTER OF CREDIT A. Insurance. The Contractor shall be required to carry for the life of the Contract with the CVWMA, Public Liability Insurance, with a company licensed to do business in the Commonwealth of Virginia and in the amount and coverage specified below, in addition to any other contractual liability assumed by the Contractor. The Contractor shall, prior to commencement of work under the Contract, deliver Certificates of Insurance from carriers acceptable to the Contractor specifying such limits, with the CVWMA and each Participating Local Jurisdiction participating in this proposed project named as additional insured parties. In addition, the Contractor shall ensure that the insurer shall agree to give the CVWMA thirty (30) days written notice of its decision to cancel, change or fail to renew coverage. The CVWMA reserves the option to increase the required insurance amounts if the Contract is renewed beyond the initial five year term. Worker's Compensation Coverage A - Statutory Requirements Coverage B - $100,000/$500,000/$100,000 Other States Endorsement Automobile Liability, Including Owned, Non-Owned and Hired Car Coverage Limits of Liability - $4,000,000 Combined Single Limit for Bodily Injury and Property Damage Comprehensive General Liability Limits of Liability - $4,000,000 Combined Single Limit for Bodily Injury and Property Damage Including: Completed Operations/Products Contractual Liability for Specified Agreements Personal Injury XCU (Explosion, Collapse and Underground Coverage) Broad Form Property Damage NOTE: The levels of coverage required in b. and c. can be met by the primary policy alone or in concert with an excess liability policy. B. Indemnification. The Contractor shall indemnify and hold the CVWMA and the Participating Local Jurisdictions, and their officers, agents and employees harmless from and defend against all claims, damages, losses and expenses, including attorney's fees, of whatever kind or nature arising out of or resulting from the Contractor's providing or failure to provide any construction, product, goods, or services required under the Contract, including, but not limited to, any such claim, damage, loss or expense, that is attributable to bodily SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom, or to economic loss; provided, however, that the Contractor's indemnification obligation under the scope of service of its Contract shall be limited to claims, damages, losses, and expenses caused in whole or in part by any negligent act or omission of the Contractor or any subcontractor performing work required by the Contractor's Contract with the CVWMA, or anyone directly or indirectly employed by any of them or anyone for whose acts the Contractor or any subcontractor may be liable. Bringing of a suit on one or more causes of action will not prejudice or bar subsequent suits on any other causes of action, whether it accrued before or after the first suit. The Contractor shall indemnify and hold the CVWMA and the Participating Local Jurisdictions, and their officers, agents and employees harmless from and defend against all claims (legal, equitable or administrative), damages, losses, expenses (including expert witness fees), consultant and attorney fees, remediation costs, removal costs, clean-up costs and all other costs, liabilities or expenses arising out of or resulting from the performance of services set forth in the Contract, or the failure to perform said services. It is understood that this indemnification shall extend to any and all claims against the CVWMA or the Participating Local Jurisdictions by third-parties or agencies of the federal, state or local governments for any environmental liability due to a release of pollutants to the environment, whether imposed by statute, ordinance, regulation or common law, relating to activities under the Contractor's Contract. It is expressly understood that the CVWMA and the Participating Local Jurisdictions shall have no title to any of the materials collected, transported and processed by the Contractor pursuant to the terms of this Contract. These provisions shall survive the expiration or termination of the Contract. C. Performance Bond or Letter of Credit.' The Contractor shall furnish to the CVWMA, and keep current during the term of its Contract, including renewals if applicable, a performance bond for the faithful performance of its Contract and all obligations arising hereunder in an amount equal to five thousand dollars ($5,000). It shall be executed by a surety company licensed to do business in the Commonwealth of Virginia; having an "A-" or better rating by A. M. Best or Standard and Poor's; and included on the list of surety companies approved by the Treasurer of the United States. The performance bond shall be in a form acceptable to the CVWMA and included as an Attachment to this Contract, attached hereto and included herein, covering the faithful performance of each contract. The CVWMA may allow an irrevocable letter of credit in lieu of the performance bond with a banking institution and on terms and conditions acceptable to the CVWMA. Should the financial condition of the surety or banking institution become unacceptable to the CVWMA, the Contractor shall be notified in writing of that unacceptability. Within sixty (60) days of receipt of said notification the Contractor shall furnish such additional bond or substitute letter of credit at the Contractor's expense as may be required by the CVWMA to protect its interests. The Contract shall be subject to termination by the CVWMA at any time if said bond or letter of credit shall be canceled or the surety thereon relieved from liability for any reason. Notice of cancellation of the bond or letter of credit must be served upon the CVWMA one hundred and twenty (120) days prior to the effective date of said cancellation. The affected contract will not be terminated if within five (5) working days of receipt of such notice the Contractor files with the CVWMA a similar bond or letter of credit to be effective for the balance of its Contract period. ARTICLE XV. TITLES OF SECTIONS Section headings inserted herein are for convenience only, and are not intended to be used as aids to interpretation and are not binding on the parties. ARTICLE XVI. AMENDMENT SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES No modification or amendment of the terms hereof shall be effective unless written and signed by the authorized representatives of all parties entitled to receive a right or obligated to perform a duty under this Agreement. A signed original is to be fastened to the original Agreement with signed copies retained by all the parties. The written modification shall become effective according to the schedule agreed upon by the parties and set forth in any amendment to this Agreement. ARTICLE XVH. MERGER CLAUSE: PREVIOUS AGREEMENTS SUPERSEDED This Special Project Service Agreement shall constitute the final and complete agreement and understanding between the parties. All prior and contemporaneous agreements and understandings, whether oral or written, are without effect in the construction of any provision or term of the Agreement. ARTICLE XVIII - SEVERABILITY AND WAIVER In the event any provision of this Agreement shall be held to be invalid and unenforceable, the remaining provisions shall be binding upon the parties. One or more waivers by either party of any provision, term, condition, or covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other party. ARTICLE XIX - DELEGATION Neither the Participating Local Jurisdictions nor the CVWMA shall delegate its duties under this Agreement without the written consent of the other. ARTICLE XX - ADDITIONAL PARTIES Additional local jurisdictions may become parties to this Agreement, provided that their inclusion in the service area does not increase the cost of this Agreement to the Participating Local Jurisdictions who are initial parties. SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES IN WITNESS WHEREOF, CVWMA and the Participating Local Jurisdictions have caused this Agreement to be executed on their behalf which shall be effective as of the day last executed by each of the parties. APPROVED AS TO FORM: McCandlish, Kaine & Grant CENTRAL VIRGINIA wAs By: ~ ,~A~~EM~ENT AUTHORITY Mitchell ~.._.~- ,xecutive Director Date: APPROVED AS TO FORM: COUNTY OF CHESTERFIELD oL,.,w.~. Micas?- County Attorney By: Lane B. Ramsey County Administrator Date: SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES 15 IN WITNESS WHEREOF, CVWMA and the Participating Local Jurisdictions have caused this Agreement to be executed on their behalf which shall be effective as of the day last executed by each of the parties. APPROVED AS TO FORM: McCandlish, Kaine ~ Grant CENTRAL VIRGINIA By: ~, AGEMENT AUTHORITY Mitchell ~ ixecutive Director Date: APPROVED AS TO FORM: / {.Cou ty ^ o ney COUNTY OF CHESTERFIELD By: Lane B. Ramsey County Administrator Date: SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES IN WITNESS WHEREOF, CVWMA and the Participating Local Jurisdictions have caused this Agreement to be executed on their behalf which shall be effective as of the day last executed by each of the parties. APPROVED AS TO FORM: McCandlish, Kaine & Grant CENTRAL VIRGINIA WAS~GffMENT AUTHORITY By: APPROVED AS TO FORM: COUNTY OF CHESTERFIELD Steven L. Micas. County Attomey By: Lane B. Ramsey County Administrator Date: SPECIAL PROJECT SERVICE AGREEMENT FOR CFC/HCFC COLLECTION AND PROCESSING SERVICES 15 , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 11, 2000 Item Number: 8.c.5.b. Subject: Approval of the Construction Contract for County Project Number 91-0077 - Crescent Park Sewer Improvements to Godsey and Son County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board award the construction contract for the Crescent Park Sewer Improvements to Godsey and Son in the amount of $231,301.55 and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 3,500 LF of 8" sewer line and will provide sewer service to a portion of Crescent Park. The bids ranged from $231,301.55 to $398,055.00. Source of funding is to be from the Community Development Block Grant. Preparer: ~ J. ~;. Beck,( '~ ' Title: Assistant Director Attachments: Yes ~-] No CONTRACT NUMBER 91-0077 CRESCENT PARK SEWER IMPROVEMENTS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: s.c.6. Su~ect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: MIDLOT~IkN: Salisbury - Salisbury - Salisbury - Falkirk, Section 1 Falkirk, Section 2 Hearthland Preparer: Richa~..~cEIfish Attachments: Yes ~ No Title: Director of Environmental Enqineering TO: Board of Supervisors FROM: Depammnt of Environmental En~neering SUBJECT: State Road Acceptance - SALISBURY- FMlilRK, SEC. 1 DISTRICT: MIDLOTHIAN MF.[rFING DATE: October 11, 2000 ROADS FOR CONSIDERATION: SENLAC CT THORNEY CT WORCI-IESTER CT WORCHESTER RD Vicinity Map: SALISBURY- FA[KIRK, SEC. 1 TO: Board of Supervisors FRO1VE Department of Environmental Engineering SUBJECT: State Road Acceptance - SALISBURY- FALKIRK, SEC. 2 DISTRICT: MIDI_OTHIAN MEETING DATE: October 11, 2000 ROADS FOR CONSIDERATION: DORSEISHIRE CT MORTEMER RD WORCHESTER RD Vicinity Map: SALISBURY- FALKIRK, SEC. 2 TO: Board of Supervisors FROM: Depammnt of Environmental Engineering SUBJECT: State Road Acceptance - SALISBURY- HEARTHLAND DISTRICT: 1VIID~ MF, k-XlNG DATE: October 11, 2000 ROADS FOR CONSIDERATION: WORCHESTER RD Vicinity Map: SALISBURY- HEARTHLAND CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: Subject: Termination of the Contract with ATS,Incorporated, Information System Software Due to Non-Performance for 8.C.7. Risk Management County Administrator's Comments: County Administrator: Board Action Requested: Authorization for the County Administrator to terminate the contract with ATS Incorporated. Summary of Information' In November, 1999 the Board of Supervisors approved a' contract with ATS,Incorporated, a Clearwater, FL company. The contract in the amount of $96,025 was for the replacement of the Risk Management information software. The company has failed to implement the contract to the satisfaction of the County. Preparer: × Y,~ame~ J. L. Stegmaier Title: Deputy County Administrator Attachments' [--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 11, 2000 Item Number: 8.C.8.a. Subject: Request to Set a Public Hearing Date to Consider the Restriction of Through Truck Traffic on Pocoshock Boulevard County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set November 8, 2000, as a public hearing date to consider the restriction of through truck traffic on Pocoshock Boulevard between Hull Street Road and Elkhardt Road. Summary oflnformation: Staff has received a request to restrict any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, from using Pocoshock Boulevard (Route 733) between Hull Street Road (Route 360) and Elkhardt Road (Route 663). The recommended alternate route is Elkhardt Road (Route 663), Turner Road (650), and Hull Street Road (Route 360). The Virginia Department of Transportation (VDOT) has five (5) criteria it considers when a restriction is requested. Based on staff's preliminary review, this request will satisfy two (2) of VDOT's five (5) criteria for imposing a restriction, in that: 1) there is a reasonable alternate route, and 2) the route is classified as a local or collector road. This request will not meet the remaining three (3) criteria in that: 1) the volume of through trucks does not exceed VDOT's required daily volume, 2) there are not 12 or more dwellings per 1000 feet of roadway along Pocoshock Boulevard, and 3) the accident history of the roadway does not indicate that it is not suitable for truck traffic. A request that satisfies at least three (3) of VDOT's five (5) criteria will generally qualify for a restriction. (Continued next page) Preparer: ,~R/Jt/C~ -- /~ .' John McCracken Agen4 6 7 Title: Director of TransportatioD Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 (Summary of Information: Continued) Recommendation' Staff recommends that the Board set November 8, 2000 as a public hearing date to consider a through truck traffic restriction on Pocoshock Boulevard between Hull Street Road and Elkhardt Road, and authorize the advertisement for that hearing. District: Clover Hill ! ! Chippenham Parkway 1000 0 1000 2000 Feet Proposed Restriction Alternate Route N S Pocoshock Boulevard Through Truck Traffic Restriction f~G3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8.C.8.b. Subject: Set a Public Hearing to Consider the Abandonment of a Portion of Continental Boulevard, State Route 926 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the attached resolution to set a public hearing and to post and publish notices of the County's intention to consider the abandonment of a portion of Continental Boulevard, State Route 926. Summary of Information: Staff requests that the Board of Supervisors adopt the attached resolution to set a public hearing for December 20, 2000, at 7:00 p.m., and to post and publish notices of the County's intention to consider the abandonment of a portion of Continental Boulevard, State Route 926, as shown on the attached sketch. District: Bermuda Preparer: ~ ',-J, ~ John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on OCTOBER 1 t, 2000. RESOLUTION Resolution of Chesterfield County's intention to consider a Resolution and Order to abandon a portion of CONTINENTAL BOULEVARD, STATE ROUTE 926. Pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended, be it resolved that the Chesterfield County Board of Supervisors hereby gives notice that at a regular meeting to be held on DECEMBER 20, 2000, at 7:00 p.m. it will consider a Resolution and Order to abandon a portion of CONTINENTAL BOULEVARD, STATE ROUTE 926, from 0.07 miles south of TOUCHSTONE DRIVE, STATE ROUTE 927 to TOUCHSTONE DRIVE, STATE ROUTE 927, a distance of 0.07 miles, since it serves no public necessity and is no longer necessary as a part of the secondary system of State Highways. Accordingly, the Clerk of the Board shall send a copy of this Resolution to the State Transportation Commissioner thereof. The clerk shall further cause to be published and posted the required notices of the Board's intention to abandon a portion of CONTINENTAL BOULEVARD, STATE ROUTE 926. Ayes: Nays: Certified By: Lisa Elko Clerk to the Board of Supervisors C:\TEMP\continental.wpd\RM\JBC ~ount Minnis Memorial Park Allied Research Lar~ -7 Continental Boulevard Proposed Abandonment // Vicinity IVlap / / Proposed Abandonment Attachment A I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 11, 2000 Item Number: 8. c. 9. a. Subject: Authorization to Execute Change Order for the Government Center Parking Lot Project County Administrator's Comments: County Administrator: Board Action Requested' The Board is requested to authorize the County Administrator to execute a change order up to $50,000 for additional paving for the Government Center Parking Lot Project. Summary oflnformation: In July, 2000 the Board awarded a contract for the paving of the Government Center Parking Lot associated with the Community Development Building, included in the CIP. The paving of the lot has been completed. The remainder of the Project will be completed within a few weeks. The entire Project will be completed within budget. A temporary gravel parking area included in the project is being paved, as reported to the Board previously, for approximately $50,000 with the Project's contingency funds. This will provide an additional one hundred (100) paved parking spaces for the Government Center. No additional funding will be required. A formal change order is required for the paving. Recommendation: Staff recommends the Board authorize the County Administrator to execute the paving change order. District: Countywide Preparer: Attachments:  .J. McCracken Agen469 Yes Title: Director of Transportation No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 11, 2000 Number BudRet and Management Comments: This item requests approval of a change order to pave an additional 100 parking spaces in the government center parking lot. The original appropriation included funds in a contingency. That work is now completed and contingency funds still remain. Sufficient project funding is available. Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: October Il, 2000 Item Number: 8.C.9.b. Subject: Change Order to the Construction Contract with Kenbridge Construction Company, for the Juvenile and Domestic Relations Courts Project, for Revisions to the Lawn Irrigation System for Lucy Corr Boulevard County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a change order with Kenbridge Construction Company, in the amount of $34,384 for revisions to the lawn irrigation system at the Juvenile and Domestic Relations Courts Project. Summary of Information: The lawn irrigation system for the Juvenile and Domestic Relations Courts Project was designed to serve the building site only. Subsequent to the design, plans for the wi4ening and extension of Lucy Corr Boulevard were developed and required an irrigation system also. The cost of this change order is for changes required to connect the Lucy Corr Boulevard irrigation system to the Juvenile and Domestic Relations Courts irrigation system, and to install a booster pump and storage tank. Title, Director of General Services Attachments: ~-] Yes No Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 11, 2000 Page 2 of 2 Bud.qet and ManaRement Comments: This item requests approval for a change order to the construction contract with Kenbridge Construction Company for the Juvenile and Domestic Relations Courts Project. Project revisions will be made to the lawn irrigation system in the amount of $34,384. Funds for this change are available in the project contingency account. approved, the contingency will have an available balance of $85,710. Preparer: ~-z-;~-T- , ,(?)1'¢(,-~..~..~ Title: Director, Budget & Mana,qement Rebecca T, Dickson If CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of :[ Meetin~l Date: October 11, 2000 Item Number: 8.C.9.c. Subject: Change Order #1 (Final) for County Project #99-0031,Water Line Replacement along Morning Hill Lane/Morning Hill Court County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute the necessary documents to process Change Order #1 (Final). Summary of Information: Change Order #1 (Final) represents credits for final adjustments for actual versus estimated construction quantities. The original construction cost was $182,455.40. With this change order, the final construction cost is $156, 772.98 [Net deduction of $25,682.42]. ~-oovingto~ Attachments: ~-~ Yes Title: No Assistant Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of i Meetin~l Date: October 11, 2000 Item Number: 8.C.9.d. Subject: Change Order #1 (Final) for County Project #99-0152, Water Line Rehabilitation, Quail Hill Phase 2 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute the necessary documents to process Change Order #1 (Final). Summary of Information: Change Order #1 (Final) represents credits for final adjustments for actual versus estimated construction quantities. The original construction cost was $134,746.26. With this change order, the final construction cost is $81,347.47[Net deduction of $53,398.79]. Preparer= '~ ~ ~. ~/'..~ ~Title: Roy I~. Covingtor~/ ~ Yes No Attachments: I Assistant Director of Utilities # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of 2 Meeting Date: October 11, 2000 Item Number: Subject: Authorize the County Administrator to Execute a Construction Contract for Lake Chesdin Park, Phase I, and Appropriate Funds to Complete the Phase I Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of-Supervisors is requested to authorize the County Administrator to execute a construction contract with Shoosmith Brothers, Inc., in the amount of $307,692, for work at Lake Chesdin Park to construct Phase I facilities which include a new access road, boat trailer/car parking lot, light boat launch access to the lake and a small picnic area. Additionally, the Board is requested to appropriate $100,000 from the Parks and Recreation Proffer Account to the Lake Chesdin Park Phase I Capital Project Account. Summary of Information: This project is Phase I of a multi-phase development of the park property, providing the initial road and boating access to the lake. This site is the County's only public access point to Lake Chesdin. Facilities to be constructed will include a one-half mile roadway funded at 100% through the VDOT Recreation Access Road Grant Program, a 20 car or 8 trailered boat parking lot, light boat launch access and small picnic area. This funding appropriation is requested to cover Phase I construction costs. Preparer: . e: Director, Parks and Recreation Michael S .k~G<~den Attachments: Yes No 074 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: October 11. 2000 Number Bud.qet and Management Comments: This action requests appropriation of $100,000 in Parks and Recreation cash proffers to develop Phase I of the Lake Chesdin Park and award of a construction contract in the amount of $307,692. This phase will include a new access road, a 20 car or 8 trailered boat parking lot, boat launch access, and a small picnic area. This project will receive approximately $230,063 in State grant funds to cover 100% of the half-mile roadway. Staff anticipated this State reimbursement in the FY2000 budget at $283,000; consequently an appropriation adjustment of $52,937 will be necessary. Also, $5,346 will be transferred from an available balance in the original Lake Chesdin capital project account. The sources and uses table below itemizes all costs known at this time. Sources: State VDOT Recreation Access Road Grant Cash Proffers Balance to transfer from Original Lake Chesdin project Total Sources Available: Uses: $ 230,063 100,000 5,346 $ 335,409 Construction of roadway Signs, barriers, landscaping, etc. Picnic area (tables, grills, trash cans, etc. Project contingency Total Uses: $ 307,692 7,000 5,800 14,917 $ 335,409 While these minimal improvements will open this park site for residents, operating costs (refuse pick-up, clean up) should be minimal and can be absorbed within the current operating budget. No future County funding sources have been identified for further development of the park site; however, the Parks and Recreation staff will continue to pursue grant funding if it becomes available through the State. The available balance in Parks cash proffers is $172,000 appropriation of $100,000 for this request and $70,000 for the Grove Shaft Park project (on another agenda item this meeting), will leave approximately $2,000. Preparer: ~-~,~ "7'- '~/~ ~-d'"'~ Title: Director, Bud.qet & Mana.qement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of 2 Meeting Date: October 11, 2000 Item Number: 8.C.11. Subject: Authorize County Administrator to Appropriate Funds to the Grove Shaft Park (Midlothian Coal Mines), Phase I for Initial Engineering and Site Development County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to appropriate $70,000 from Parks and Recreation Proffer Account to the Grove Shaft Park Capital Project Account. Summary of Information: Earlier this year the County received a donation of 47.76 acres of property in the Midlothian Magisterial District, known as the Midlothian Coal Mines. The site contains the ruins of several mine shafts and associated rail lines and mining structures, representing some of the earliest coal mining efforts in this country. The site does not have public access. This project is Phase I of a multi-phase project to develop the site for historical interpretation and general recreation, providing access, parking, trail development, interpretive signage and landscaping buffers. Through separate Board action, the staff will request 100% funding assistance from the VDOT Recreation Access Deed Grant Programs for turn lanes and entrance improvements off Woolridge Road. Park development is currently unfunded. This funding appropriation is requested to cover engineering services for park development and design studies for the VDOT Grant request, to be made in January of 2001, and for initial park construction. Preparer: ~~~itle: Director, Parks and Recreation Michael S. L'~lden Attachments: Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 11. 2000 Number Bud.qet and Mana.qement Comments: This action requests appropriation of $70,000 in Parks and Recreation cash proffers to develop a new park site (to be called Grove Shaft Park) which will feature the ruins of several mine shafts and associated rail lines and mining structures. This initial phase of the project which will include turn lanes and entrance to the park, minimal site improvements (estimated 10 parking spaces, clean up of pathways, minimal signage, general site work, landscaping), engineering, surveying, and environmental assessments is estimated to cost about $145,000. Staff plans to apply for a State grant in the amount of $75,000 to assist with these costs. While the engineering, surveying, and environmental assessment will be undertaken upon approval of this request, the remainder of the work will be on hold pending notification of the grant request (which may not occur until the winter of 2001). While these minimal improvements will open this new park site for residents, no future County funding sources have been identified for further development of the park site nor are the on-going operating expenses (estimated to be about $5,000 for this phase of development) funded in the operating budget. The Parks and Recreation staff will continue to pursue grant funding if it becomes available through the State and private donations. The available balance in Parks cash proffers as of September 30, 2000 is $172,000; appropriation of $70,000 for this request and $100,000 for the Lake Chesdin park project (on another agenda item this meeting), will leave approximately $2,000. Preparer: Rebecca T. Dickson Title: Director, Budget & Management u CHESTERFIELD COUNTY . BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 11, 2000 Item Number: 8. ¢. 12. Subject: Initiate a Variance Application to the Board of Zoning Appeals for Right Side Yard Setback at 6721 Greenyard Road County_ Administrator'S Comments: County_ Administrator; Board Action Requested: That the Board of Supervisors initiatea~application for a variance for the right yard set back at 6721 Greenyard Road to correct a building permit error in 1988. Summary of information: Mr. Charles E. Hoffert was granted a building permit in December 1988 to build a 1.5 story garage on his property at 6721 Greenyard Road. The building permit application showed a right side yard of eleven (11) feet. The setback is suppose to be twenty (20) feet because this garage is higher than one story, therefore, the building permit should have been denied. Mr. Hoffert built the garage with a right side yard setback of eleven (11) feet. In order for the garage to be conforming to the Zoning Ordinance, Mr. Hoffert will need a variance from the Board of Zoning Appeals. The fee for this variance would have been $250.00. Due to this error, the staff recommends that the Board of Supervisors initiate an application for a sideyard setback variance. Preparer: -~. '~ Thomas E. Jacob Attachments: ~-~ Yes No Title: Director of Planning C:DATA/AGENDA/1999/oct 1100.3/gok CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 11, 2000 Item Number: e. c. ~3. Subject: Time Extension for Zoning Ordinance Amendment Relative to Electronic Message Center Signs County Administrator's Comments: County Administrator: Board Action Requested: Grant the Planning Commission an additional 100 days to make its recommendation on the Zoning Ordinance Amendment relative to Electronic Message Centers. Summary of Information: On April 26, 2000, the Board of Supervisors adopted an amended policy guiding the location of Electronic Message Center signs. In conjunction with the policy, the Board directed the Planning Commission to hold public hearings and make a recommendation on a companion Zoning Ordinance Amendment. Under the Code of Virginia, unless the Board grants additional time, the Planning Commission must make their recommendation at its October meeting or they are deemed to have recommended approval. The Commission is also considering other amendments to the portion of the zoning ordinance governing signs. Because it is most efficient to act on all of the amendments at one time, staff recommends that the Board grant the Commission this additional time to make a recommendation on the Zoning Ordinance amendment relative to electronic message centers. Preparer . Title: Director of Planning Thomas E ~a~obson' '~ · C: DATA/AGEN DA/2000/OC? 1100.2/GOK Attachments: Yes No 7-, ('% ~,¢ · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 11, 2000 Item Number: 8.c.14. Subject: Authorization to Execute a Subordination Agreement for the County's Water Assessment Lien on Property Owned by Charles and Dawn Grosik County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute an agreement subordinating the County's water assessment district lien to a first mortgage for Charles and Dawn Grosik. Summary of Information: Charles and Dawn Grosik own an unimproved lot in the Autumn Oaks/Chalkley Road Water Assessment District, which was created in 1998. The Grosik's portion of the assessment is $4,055.00 and a lien has been recozded to protect the assessment. The Grosiks are preparing to build a home on the property. However, their bank will not close their construction loan unless the County subordinates the water assessment lien to the construction loan. Staff does not believe that subordinating the assessment lien to the new construction loan will negatively affect the County's lien, because the construction loan is increasing the value of the property by the amount of the loan. Water assessment liens are repaid semi-annually when real estate taxes are paid. The repayment period is ten years. Water improvements were recently completed for the Autumn Oaks/Chalkley Road Water Assessment District. The landowners' first installment payment is due on December 5, 2000. Preparer: Craig S: B~ant Attachments: I I Yes No I I Title: Director of Utilities 0505:50871.1 080 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 11, 2000 Item Number: 8. ¢. ~_5. Subject: Approval of Wastewater Contract for Otterdale Branch Trunk Sewer to Lake Summer - Contract Number 94-0007 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 1,343 L.F.± of 24" oversized wastewater lines, which includes 1,318 L.F.± of off-site wastewater improvements. The Developer is required to have a 15" wastewater line to serve his development. Staff has requested that the wastewater lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversizing and off-site wastewater improvements. Developer: Contractor: Browning Construction Company Contract Amount: Estimated Total - Total Estimated County Cost: Wastewater (Oversizing) Wastewater (Off-Site) Estimated Developer Cost Code: (Refund thru connections - Oversizing) (Refund thru connections - Off-Site) District: Mato~ca Preparer: Otterdale Development Company, LLC c//J. E. B~k, $142,331.00 $15,859.28 $36,400.73 $90,070.99 5N-572VO-E4C 5N-572VO-E4D Jr. Attachments: Yes Title: Assistant Director CONTRACT NUMBER 94-0007 Otterdale Proposed Trunk Sewer ~ension Project # 940007 OTTERDALE BRANCH TRUNK SEWER TO LAKE SUMMER CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 11, 2000 Item Number: 8.c.16. Subject: Approval of Utility Contract for Bayhill Pointe Sewer Trunk, Phase 3 - Contract Number 98-0377 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project consists of 838 L.F.± of 20", 2,573 L.F.± of 21", and 350 L.F.± of 24" oversized sewer lines, which includes 3,000 L.F.± of off-site wastewater improvements. The Developer is required to have a 10" wastew&ter line to serve his development. Staff has requested that the sewer lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the off-site and oversized wastewater lines. Developer: Contractor: G.L. Howard, Inc. Contract Amount: Estimated Total - Total Estimated County Cost: Wastewater (Oversizing) Wastewater (Off-Site) Estimated Developer Cost Code: (Cash Refund - Oversizing) (Refund thru connections - Off-site) District: M~??aca Preparer: /"~ ~ ~'.¢..~ '/~'" Title: C/ J. E. [Beck, Jr. Bayhill Development Corporation $429,576.00 $60,692.60 $59,561.5o $309,321.90 5N-572WO-E4C 5N-572VO-E4D Assistant Director Attachments- Yes ~ No CONTRACT NUMBER 98-0377 Route 2138 4 6' BAYHILL POINTE SEWER TRUNK PHASE 3 O84 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8.C.17.a. Subject: Request to Install a Water Service for aaExisting Residence at 7811 Belcherwood Road County Administrator's Comments: County Administrator: Boar Action Requested: Staff recommends that the Board of Supervisors approve a request to install a Water service within a private easement to serve property at 7811 Belcherwood Road, and authorize the County Administrator to execute the water connection agreement. Summary of Information' Russell E. Bailey and Nellie D. Bailey have requested approval to install a water service within a private easement to serve their property at 7811 Belcherwood Road. This request has been reviewed by staff and approval is recommended. District: Matoaca John W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST TO INSTALL A WATER SERVICE FOR A EXISTING RESIDENCE AT 7811 BELCItERWOOD ROAD 6Z'BIgoz9£ N 00+0 =£~"B6+1 'H'n C:u · N =lE'66+~ 'H'PI +.~ +:, ,t / ! / 1 / ,. If CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: October 11, 2000 Item Number: 8.C.17.b. Subject: Request Permission to Install Underground Fiber Optic Cable Across Hampton Park Drive County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Verizon Virginia, Inc. permission to install underground fiber optic cable across Hampton Park Drive; subject to the execution of a license agreement. Summary of Information: Verizon Virginia, Inc. has requested permission to install underground fiber optic cable across Hampton Park Drive as shown on the attached drawing. This request has been reviewed by staff and approval is recommended. District: Matoaca John W. Harmon Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH REQUEST PERMISSION TO INSTALL UNDERGROUND FIB ~ OPTIC CABLE ACROSS HAMPTON PARK DRIVE Chesterfield Hampton Park Section 7 Malbone Associates 15500 Hampton Park Drive Pin # 714-669-1640-00000 Hampton Park Section 7 /\\ ' Hampton Park Associates 7700 Otterdale Road ~:/ Pin # 712-668-9020-00000 /[// / / II I NORTH D-tel DESIGNED TELECOMMUNICATIONS, INC. 4821 BETHLEHEM ROAD, RICHMOND, VIRGINIA 23?230 (804) 213-3815 ~'~ Prepared £o~r Verizon V~t'a, Inc. DRAWING SHOWING PROPOSED Irl~,~ZON IrlROINI_4, INC. FIBER-OPI'IC CABLE & CONDUIT CROSSIMG OF HAMPTON PARK DRIVE RIGHT-OF-WAY CHESTERFIELD COUNTY, VIRGINIA GEO./TAX DIST: 83000/2199 COUNTY: CHESTERFIELD STATE: VIRGINIA B/A PROJECT NO: 7244725 WIRE CENTER: BETHIA D-TEL W.O. NO: 6957 DATE: AUGUST 15, 2000 PREPARED BY: D-T-EL/SHB SCALE: AS SHOWN B/A PERMIT NO: BCC-lO1907-W C'COUNTY LAND-USE LICENSE") SHEL~' _1 OF _1 ~90 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8.C.17.c. Subject: Request Permission for an Existing Fence and Concrete Driveway to Encroach Within a Sixteen Foot Drainage Easement Across Lot 29, Biggin Pond, Section 1 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Aubrey L. and Joyce W. Carroll, permission to have an existing wooden privacy fence and concrete driveway encroach within a 16' drainage easement across Lot 29, Biggin Pond, Section 1; subject to the execution of a license agreement. Summary of Information: Aubrey L. and Joyce W. Carroll have requested permission to have an existing wooden privacy fence and concrete driveway to encroach within a 16' drainage easement across Lot 29, Biggin Pond, Section 1, as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: ~ . John W. Harmon Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING FENCE AND CONCRETE DRIVEWAY TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 29, BIGGIN POND, SECTION 1 SLENPI //X' ,__ ~ '.1'~,~,~ Aubrey L. & ~oyce W. C~r£oll /~/ ~'~ -" . 807 Biggin Pond/W~v~ : . ~~q~',,~ ' Pin # 728',702-832600000 . . i,~.~ ¢ DB. 3729 PG. S12 Lm't,,~~8~jr~. OM .-' . .... ~a,~>. J~>~. ~~' . ...... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8.C.17.d. Subject: Request Permission for an Existing Fence to Encroach Within a Sixteen Foot Drainage Easement Across Lot 13, Biggin Pond, Section 1 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Norman D. and Vicki L. Murphy, permission to have an existing wooden privacy fence encroach within a 16' drainage easement across Lot 13, Biggin Pond, Section 1; subject to the execution of a license agreement. Summary of Information: Norman D. and Vicki L. Murphy have requested permission to have an existing wooden privacy fence encroach within a 16' drainage easement across Lot 13, Biggin Pond, Section 1. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING FENCE TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 13, BIGGIN POND, SECTION 1 i Midlothi; ..., $0.,?.~' Z,O? ~, I I I I 64 I ! I Norman D. & Vicki L. Murphy 925 Biggin Pond Road # 728-701-449400000 DB. 3659 PG. 770 L'=4f.4,~. R'=,.~O0. o0' 42.81' 3r12'1 Area to be Licensee CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8. c. 17. e. Subject: Request Permission to Install Drainage Facilities Within a Thirty Foot Greenway Easement Across Lot 34, Block A, Reeds Landing, Section A County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Howard and Ellen C. Carver, permission to Install Drainage Facilities Within a 30' Greenway Easement Across Lot 34, Block A, Reeds Landing, Section A; subject to the execution of a license agreement. Summary of Information: Howard and Ellen C. Carver have requested permission Install Drainage Facilities Within a Thirty Foot Greenway Easement Across Lot 34, Block A, Reeds Landing, Section A, as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: ~~'") ~/. ~ Jo~n W. Harmon Title:Right of Way Manaqer Attachments: Yes --~No VICINITY SKETCH REQUEST PERMISSION TO INSTALL DRAINAGE FACILITIES WITHIN A THIRTY FOOT GREENWAY EASEMENT ACROSS LOT 34, BLOCK A, REEDS LANDING, SECTION A THIS IS To CERIIFY IRAT ON (c,'l ?-~_~)_ I HAOE AN ACCURATE FIELD SURVEY OF IHE PROPERTY AS SIIOWH HE~E--~T'-TH~-I ALL IMPROVEMENTS AMD VISIBLE EVIDENCE OF EASEI4ENIS ARE SHOHN HEHEON; IItAT TIIEDE ARE NO ENCROACItMENIS BY IHPROVEHEMT$ EIDtEH FROM ADJ0]NING PHOPEHTY OR FROM SUBJECT PROPERLY UPON ADJOINING PHOPERIY. O1MED IHAN AS SNOHN HEREON; ACCORDING lO CURHENI FEHA FLOOD HAlE HAPS THIS PROPERTY IS LOCAIED HITHIN ZONE OWNER: HOWARD ~ ELLEN CARVER N~W CONST. 100% Howard & Ellen C. Carver 11006 Lansdowne Terrace Pin # 742-721-3996-00000 DB. 2~40 PG. $14 '135 t~23 ,E. h,S¢, ' 1 20' SE C~Jgl~ l*f H/F R=50. O0 ' L=50. O0 ' LANSDONNE TERRACE LOT 34 1.117 ACRES % CONC COVE~ /,% 35 PLAT SHOWING LOT 34 BLOCK A SECTION A REEDS WITH IMPROVEMENTS LOCATED IN THE MIDLOTHIAN OF CHESTERFIELD COUNTY, VIRGINIA LANDING DISTRICT SCALE J" = 50' JN 94-527 JN ~442 60~7 IRON BRIDGE ROAD RICHHOND VIR6INIA DATE: HAY ~8, 1994 REV: JUNE J7. 1996 FILE CLH-506 Area to be Licensed CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8.C.18.a. Subject: Acceptance of a Parcel of Land Along the West Line of Burge Avenue from R. W. Ramsey Realty Corporation County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.023 acres along the west line of Burge Avenue (State Route 1470) from R. W. Ramsey Realty Corporation, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title:Right of Way Manager Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST LINE OF BURGE AVENUE FROM R. W. RAMSEY REALTY CORPORATION ~rical Pk First WIKI Radio, 37 VARIABLE WIDTH . ~ 1~ ~ ~ 7-00hg__"~.7y ~ - ------ ~ ~ IsTiNG 30' DRAINAGE EAsEmENT EX DB 1468 PG. 475 ~ ~ ~'1-20 BURGE AVE. REUAINOER OF' OPfN ~79~-~70-7~? ~ R.~. ~ ~RP. OB ~117 PG. ~6 1.528 ACRES ROD FD. t N 3669953,7 E 11795921.5 PLAT SHOWING A PARCEL A 0.023 ACRES 5' STRIP TO BE DEDICATED TO PUBLIC R/W ~ N 2'23'57' W · 203.20' I 205.42' S 2'23'57" E ~' BURGE AVENUE RTE. ULTIt~TE 60'. R/W 0.023 ACRE PARCEL OF LAND LOCATED ON THE WEST LINE OF BURGE AVENUE AND SOUTH OF WILLIS ROAD BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA COUNTY PROJ. #00-0039 This plot was propored without the COUNTY SITE PLAN ~00PR0219 b~nefitoroti*J.r~porton,.~o;..not therefor, indicate oil easements or condlt;ons offecUng subject proper~y. Bruce Robertson Land Surveying, P.C. P.O. Box 35311 PJehmond, Virginia Phone/Fax (80a.)330-EO01 DaLe: 4/2.6/00 Scale: i"=40' l~evised: 5/1~/00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8.C.18.b. Subject: Acceptance of Two Parcels of Land Along the West Line of Moseley Road from Skinquarter Baptist Church County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing 0.075 acres along the west line of Moseley Road (State Route 605) from Skinquarter Baptist Church, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conform to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca John W. Harmon Title:Riqht of Way Manager Attachments: Yes 103 VICINITY SKETCH ACCEPTANCE OF 'TWO PARCELS OF LAND ALONG THE WEST LINE OF MOSELEY ROAD FROM SKINQUARTER BAPTIST CHURCH Skim // o. o--0o · PLANNERS * ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchwa¥ Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 · Fax 794-2635 11038 Lakeridge Parkway, · Suite 1 · Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8. ¢. 18. c. Subject: Acceptance of Two Parcels of Land Along the West Line of Old Bon Air Road from T & N Development, LLC County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.228 acres along the west line of Old Bon Air Road (State Route 718) from T & N Development, LLC, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing at total of 0.228 acres situated west of the west line of Old Bon Air Road (State Route 718). This dedication is for the development of CVS Drug Store. District: Midlothian John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No name: U..\cggI88\~JLIgVEy~C,99188~A. DWG / ~0~ ~ N2B'42~Z'E 321.1I' CHESTErFIElD COUN~ ~RGINIA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 8.C.19. Subject: Request to Quitclaim a Variable Width Drainage Easement Across the Property of Strange's Florist, Inc. County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width drainage easement across the property of Strange's Florist, Inc. Summary of Information: Strange's Florist, Inc. has requested the quitclaim of a variable width drainage easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer'~~-/---J · ~ John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST TO QUITCLAIM A VARIABLE WIDTH DRAINAGE EASEMENT ACROSS THE PROPERTY OF STRANGE'S FLORIST, INC. N N 111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: October 11, 2000 Item Number: 8.C.20. Su~ect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground power lines to provide service for Chesterfield Mini Storage. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground power lines to provide service for Chesterfield Mini Storage. District: Dale Preparer: ~ ?.~/-cZ ~ J~n W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY Ironbri~ B; ~U~ RD TRAILVIEW WATEI~VIEW 3 REFLEOTION$ 4 5 PINTAIL LANDI~ ii3 Legend Location of Boundary Lines of Right of Way Form No. 720489(Aug 92) (Fon'nerly 97556030) Plat to Accompany Right-of-Way Agreement IIPlll~ COR 16 Virginia Electric and Power Company IDistrict _ District-Township- Borough ~ice County- City State Plat Number oooo -O%~S' Estimate Number Date ~, _ [%- ~ Grid Number By ~. ~-R\SON, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 11, 2000 Item Number: 8.C.21. Subject: Initiate an Application for Substantial Accord and a Conditional Use and Variance for Height Restrictions to Permit a Water Tank and Cellular Equipment County Administrator's Comments: County Administrator: Board Action Requestsd: Initiate an application for substantial accord and a conditional use and variance for height restrictions to permit a water tank and cellular equipment on property at 16400 Midlothian Turnpike (711-709- 0391) and the existing access easement across 16500 Midlothian Turnpike (710- 710-0358) and to appoint John Harmon, County Right of Way Manager as the Board's Agent. Summary of Information: On May 24, 2000 the Board initiated an application for substantial accord and a conditional use and variance for height restrictions for the construction of an elevated water tank to replace the Huguenot Springs Ground Tank that serves the Midlothian area and to allow cellular equipment to be installed on the water tank. The May 24 approval did not include the access easement across the E. M. Ciejek, Inc. property and the easement property must be included in the application. Approval is recommended. District: Midlothian Preparer: c~~ John W. Harmon Title:Right of Way Manager Attachments: --~ Yes No CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: October 11, 2000 Item Number: s. ¢. 2 2. a. Subject: Transfer $2,500 in Dale District Improvement Funds to the Police Department to Purchase Replacement Bicycles for Community Policing Offices County Administrator's Comments: County Administrator: Board Action Requested: Transfer $2,500 in Dale District Improvement Funds to the Police Department to purchase replacement bicycles for the community policing offices. Summary of Information: Supervisor Miller has requested the Board to transfer $2,500 to the Police Department to purchase replacement bicycles for the community policing program. The Board is legally authorized to give money to the Police Department for capital purchases which will serve a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Director, Budget and Management 0423:50969. ! Attachments- Yes [---] No 0CT-11-2000 88:28 CHESTERFIELD POLICE ADMIN 884 74862S5 P.02×03 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally cons;der your request. Vlrg;nia law places substantial restrictions on The auThority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Colonel Carl R. Baker If an organization is the applicant, what is the nature and purpose of the organization?' (Also attach organization's most recent articles of incorDoration and/or bylaws to application,) What is the amount of funding you are seeking? Describe in dezaii the funding request and how the money, ;f approved, will:be spenT. _Funds wil]. be used p,,~rha.~ h~cy.cLes f_or'commu.nit¥ policing offices. Is any County Department invoJved in the project, even; or program for which you are seeking funds? Chesterfield Police Dept. If this request for funding will not fully fund your activity or program, what other individuals or organiza~:lons will provide the remainder of ;he funding? 040?~33S0, l 0CT-11-2888 88: ~? 884 748S2S5 99~. P, 02 0C~-11-2000 08:28 CHESTERFIELD POLICE ADMIN Page 2 If applicsnt is an organization, answer the follow;ng: is the organization a corporation7 Is the organization non-profit? Is the organization tax-exempt? , Yes No Yes No Yes No What is the address of the applicant making th;s funding request? P.O. Box 148 Chesterfeild, VA 23832 ..... What is the telephone number, fax number, 748-1266 - Office e-mall address of the applicant? 748-6265 - Fax Signature of applicant. If you ere signing on behalf of an organization you must be the president, vice-president, chairman or v;ce- chairman of the organization. Signature Chief of Police Tide (if'signing on behalf of an otganizatlon) Colonel Carl R. Baker Printed'Name 0407:23350.1 0CT-11-2000 08:~8 804 748626S P. 0~ P. 0~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: October 11, 2000 Item Number: 8.C.22.b. Subject: Transfer $2,000 in Midlothian District Improvement Funds to the Environmental Engineering Department for the Purchase and Installation of Rip Rap Within County Drainage Easements County Administrator's Comments: County Administrator: Board Action Requested: Transfer $2,000 in Midlothian District Improvement Funds to the Environmental Engineering Department to purchase and install rip rap in County drainage easements. Summary of Information: Supervisor Barber has requested the Board to transfer $2,000 to the Environmental Engineering Department for the purchase and installation of rip rap within County drainage easements which drain into Lake Page. County drainage easements which flow into Lake Page are currently eroding due to increased run-off over time. The Crestwood Farms Residents Association and Lake Page Trustees have undertaken a $20,000 project to clean sediment out of Lake Page and to construct two sediment basins to prevent further siltation into Lake Page. The rip rap will be installed within County drainage easements to stop further erosion. The use of $2,000 is an appropriate use of public funds to make improvements to County-owned easements for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Rebecca T. Dickson Attachments: Title: Director, Budget and Management 0423(00):50966. ! 0CT-~0-2000 0?:46 FROM DELT~ ~IRPORT CONSULTANTS TO 717629? P.02 CEP Project FundingApplicati_on Date application submitted: Name of Org~-iTation(s): 00% lO ~ '7.....000 Nature of organization(s): Please descnToe the purpose of your group(s): In relation ~o your organiz~on~, ~,~we~ the following: questions: Ia the organization a corporation? Is'thc organization non-profiO Ia the org~ti,oa tax exempt? Does your organization have By-Laws/Articles of Incorporation? Contact Person, Address'and Phone Number: Magisterial Di~tzd.~(s):in which proposed project will be undertaken: OCt- 18-20~0 09:80 804 295 8371 96X P. 82 0CT-10-2~ 0?:4? FROM DELTA AIRPORT CONSULTANTS 7196297 CEP Project Funding Application Page 3 If applicable, list thc organizations involved with your :coalition and each organi2ation's connection to this proposed project: Proposed Project Description. Please be specific - describe actual activi~s/improve, meats wMch will take place.' If the proposed project involves any physical improvements, please attach a sketch of the property showing all improvements ~g the location of public property: Aa B. C. D. F. The following are the goals of the CEP'. Promote communi'ty Wellness and self-sUfficiency; Promote business wellness .and self-sufficiency; Develop commnpity, neighborhood and business leadership; Foster community spirit'and pride; Demonstrate' commitment m plan and provide for the future; Improve communiCation and unde, rstiriding beiwccn government, COmmUnities, neighborhoods and businesses; G. Promote privatc,-publi¢ partnerships to address community ~mes, and H. Malcc better use of taxpayer dollars by addressing Problems before they worsen. On a separate sheet, describe how the proposed project meets tl~ CEP goals. Be specific in 'the anticipated, results or product~ which will be produced by the pr~osed.project. For example, explain how'your proposed project will promote community wellness and self-sufflciem:y. 0CT£10-2088 89:88 88a 275 8371 P. 05 0CT-10-2000 07:47 FROM DELTA AIRPORT CONSULTANTS 7176297 P.04 The removal of siltation and the construction of two (2) sediment ba,Sins at Lake Page represent an ideal community enhancement project for the Crestwood Farms area of Chesterfield County. Lake Page, and surrounding property are owned by the Lake. Page Trustees, and have been reserved for use by ail residems of the Crestwood Farms Subdivision. The lake is about 8 acres in size and provides a home for a signilicant' wildlife population, in addition to offering boating and fishing recreational opportunities for residents of the community. In addition, the community has agr~d to allow students and faculty of the Crestwood Farms Elementary school to use the lake for educational and wildlife observance purposes. Over the years, a certain amount of natural siltation has occun'ed, as 'incoming streams deposited material into the lake. In recent years, a VDOT project just upstream fromthe. lake, opened up a natural sediment trapping area that had been created, and allowed for accelerated deposit of siltation into the lake. In order to save the lake, CFRA has taken the action to remove a portion of the siltation, and to construct sediment basins to prevent further siltation imo the lake. This work will promote the vitality of our community by preserving an attractive subdivision feature. The community has demonstrated self- sufficiency by raising $15,000 fi.om residents to support the construction. Communi~ leaders have been active in promoting and coordinating this project. Community work days have been held to complete some of the preliminary portions of the project. The Environmental Engineering Department has cooperated by providing design assistance, and providing 60 tons of rip rap, in accordance with their community program. In addition, the Corps of Engineers is a partner in this project, as a permit was obtained for the work that involved removal of siltation from the lake. In summary, the removal of silt, and the construction of siltation basins will 'stop the deterioration ofl. ake Page, and revitalize it, so that the nexx generation of local youth will benefit from educational and recreational opportunities provided by the lake. The construction of the sediment basins is a preventive measure, that should allow for less expensive future maintenance of the lake. 0CT-18-2000 09:01 804 275 8371 96X P.04 0CT-10-2~80 07:4~ P~OM DH&TO ~IMPO~T COMSULTOMT$ 7176297 CEP Project Funding Application · Page 4 lO, 11. 12. 13. Have you read the CEP Project Funding criteria described on tim.first page of this al~lioation? Yes v'"' No ,~ Describe ~uy experience your organization(s) has l~d /n project management: To~ proposed, Rmject cost: ~Zo, o oo Amount of pmpos~CF.P Project funding reqUite, d: .~L'f ~ 'z.. 7o c~o. List' other sourc~ of funds which will be used tn complete this project: 15. If the proposed project, is fimded, how will your organization spend: CEP Project funds (plea~.bo specific - e.g. what ,,viii.be purchased).: ~-o ~,o~c~.~ 7-oo ~vo~'-~ 0~: F-~?e-4~ 5~-O~ae,T,O~g' 0CT-10-20~0 09:01 804 275 8371 97% P.05 0CT-10-2~80 0?:48 FROM DELTA AIRPORT CONSULTANTS 7176299 P.05 CEP Project Faadiag Application Page 5 16. 17. 18. After the proposed project has been completed, what are your organ/zafion!s future plans and projects?: .... Anticipated project .start date: o~--r , v_ ooo Anticipated project co ,mPletion date: l~vised: October 1,997 OCT-10-20EO 09:81 TOTAL P. 06 P. 85 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: s.c.22.c. Subject: Donation of $2,000 from the Matoaca District Improvement Fund to the Virginia State University Scholarship Program Coun~ Administrator's Comments: County Administrator: Board Action Requested: Appropriate $2,000 from the Matoaca District Improvement Fund for the Virginia State University Scholarship Fund. Summary of Information: Supervisor Humphrey has requested that the Board appropriate $2,000 from the Matoaca District Improvement Fund to support the Virginia State Scholarship Fund. Virginia State has pledged to raise additional monies from corporate sponsorships. §23-3.1 of the Code of Virginia, 1950, as amended permits the Board to make this donation to Virginia State since it is a state-owned institution of higher learning. This donation will be designated for a Chesterfield County student if approved by the Board. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes ---]No Title: Director, Budget and Management 0423:50970.1 DISTRICT IMPROVEMENT FUNDS AEEt. LCATJO~ This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. ~'~ ~.~ ~ ~/~ Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes Yes Yes No No No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Title (if signing on behalf of an organization) Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: October 11, 2000 Item Number: 10.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 92-0197 Cobb's Point - Formerly Morris J. Carl R-9 SF Developer: Cobbs Point, LLC Contractor: A. T. Cart Contractor Contract Amount: Water Improvements - Wastewater Improvements - $73,225.00 $155,666.00 District: Preparer: p~rmuda ¢. E. Beck, Jr. Title: Assistant Director Attach ments: ----]Yes No Agenda Item September 27, 2000 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: o District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0282 Gatewood, Section 2 William B· and Gene H. DuVal J. Steven Chafin, Incorporated Water Improvements - Wastewater Improvements - Clover Hill 97-0280 Rivers Bend Business Center Flex 2 Liberty Property Development Corporation Duke Contracting of Virginia, Incorporated Water Improvements - Wastewater Improvements - Bermuda 99-0272 Winterpock Crossing Phase II JNB Company of Va., LLC S. W. Rodgers Contracting Co., Inc. Water Improvements - Wastewater Improvements - Clover Hill 99-0276 First Federal Savings Bank of Virginia Courthouse Road First Federal Savings Bank of Virginia Commonwealth Constructors, Incorporated Water Improvements Clover Hill $35,345.70 $41,609.80 $15,280.00 $6,800.00 $55,349.00 $36,713.00 $5,231.00 Agenda Item September 27, 2000 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0345 Harrowgate Place, Sections 2 & 3 Savage and Lennon, Incorporated R.M.C. Contractors, Inc. Water Improvements Wastewater Improvements - Bermuda 00-0046 Tomahawk Baptist Church Expansion 12920 Hull Street Road Tomahawk Baptist Church H. & B. Construction Company, Inc. Water Improvements - Clover Hill 00-0147 Ashbrook, Section 11 Oakbridge Corporation Coastal Utilities, Inc. Water Improvements - Wastewater Improvements - Matoaca $93,811.00 $131,640.00 $27,643.00 $93,108.06 $138,538.80 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 10 .B. Su~ect: Status of General Fund Balance, Reserve for Future Capital District Improvement Fund, and Lease Purchases Projects, County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: (~LC~ane /3. ~%~~ Title: B. Ramsey ~ Attachments: Yes ~] No County Administrator BOARD MEETING DATE 07/01/00 CHESTERFIELD COUNTY GENERAL FUND BALANCE October 5, 2000 DESCRIPTION FY2001 Budgeted Beginning Fund Balance AMOUNT BALANCE. $32,244,700 *Pending outcome of FY2000 Audit Results "~'HESTERFIELD COUNTY RESERX ~. FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT October 5, 2000 Board Meeting Date Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 04/28/1999 FY2000 Budgeted Addition Amount $ 8,034,500 (7,120,900) 04/28/1999 FY2000 Capital Projects 08/25/1999 Transfer to LaPrade Library Project for construction (150,000) 09/17/1999 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 12/15/1999 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking I (300,000) 02/23/2000 Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company (350,000) 04/12/2000 Transfer for Ecoff Avenue Land Acquisition for recreational and athletic facilities (25O,O00) 05/22/2000 projects local match not approved by VDOT: Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk 48,000 8,000 26,000 15,200 06/28/2000 Transfer for construction of the range master's and training buildings located at Public Safety Training Facility in Enon. (300,000) 06/30/2000 Return unused funds; closure of various completed projects 30,724 Balance $ 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 584,127 681,327 381,327 412,051 * FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 04/12/2000 FYOI Budgeted Addition 04/12/2000 FY01 Capital Projects *Pending outcome of FY00 Audit Results 8,400,000 (6,939,600) 8,812,051 1,872,451 121 Prepared by Accounting Department September 30, 2000 Date Began SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED AND EXECUTED Original Amount Date Ends Outstanding Balance 09/30/00 * 12/93 Real Property. Lease/ Purchase 04/99 Public Facility Lease Juvenile Courts Project $17,510,000 16,100,000 12/01 11/19 3,680,000 16,100,000 TOTAL APPROVED AND EXECUTED $33,610,000 $19.780.00~0 PENDING EXECUTION None *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 3_0. ¢. Subject: Roads Accepted into the State County Administrator's Comments: Secondary System County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Attachments' Ycs Title: Clerk to the Board c5 c::; c5 o o c:; o o o o c:; o cS o 0 0 0 0 0 0 0 0 0 0 0 0 0 o o. ~n ,- o. ,--, ~. ,--, ,'" 0 0.~ 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: October 11, 2000 Item Number: 14.A. Subject: Recognition of Captain Benton E. Woodruff, Jr. Upon His Retirement After 31 Years of Dedicated Service to Chesterfield County County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Steve A. Elswick Title:Chief of Department Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: 14. B. Subject: Resolution Recognizing October 12, 2000 as "Christmas Mother Day" County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mrs. Nan Hailey has been elected Christmas Mother for 2000. present at the meeting to accept the resolution. She will be Lisa H. Elko Attachments: Ycs No Title: Clerk to the Board RECOGNIZING OCTOBER 12, 2000 AS "CHRISTMAS MOTHER DAY" WHEREAS, most families in Chesterfield County enjoy peace and happiness during the Christmas holidays; and WHEREAS, there are many, including children, the elderly and the less fortunate, who do not have the means to enjoy this special time of year; and WHEREAS, the Chesterfield/Colonial Heights Christmas Committee has successfully provided food, gifts, and clothing to many of our citizens in the past; and WHEREAS, Mrs. Nan Hailey has been elected Christmas Mother for 2000 and requests support of all the citizens of the County to ensure that those less fortunate may enjoy this special season of the year. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes October 12, 2000 as "Christmas Mother Day" and urges all citizens of Chesterfield County to support this worthy endeavor. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors publicly commends the Christmas Committee for their very successful efforts in past years and extends best wishes for a successful 2000 season. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Hailey and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: ~_4. c. Subject: Resolution by the Board of Supervisors recognizing October 2000, as' Domestic Violence Awareness Month" County Administrator's Comments: County Administrator: Board Action Requested: The Chesterfield County Domestic Violence Resource Center and county domestic violence staff request the Board to proclaim October 2000, as 'Domestic Violence Awareness 19lonth' Summary of Information: Domestic Violence/Sexual Assault Awareness month is observed in Chesterfield & nationwide as a gesture to draw attention to the reality of violence in the home and to the work being done to end this violence. Activities throughout the month remember those who have lost their lives as a result of domestic violence, celebrate those who have survived, and to support those who work all year to provide safety and support for victims and their children. County domestic violence staff and service providers request the clerk read the attached resolution and present to Janett Forte, DV Resource Center Coordinator, Sharon Lindsay, Police Department DV Coordinator, Beth Muncy, DV Assistant Commonwealth Attorney, and Carol Fletcher Victim/Witness Program staff. Preparer: ,'~ -'-.-j ~/~.¢.,4..~-c4,-~.4~-~,-4 -Title:Deputy County Administrator, Human Services Attachments: Yes ~-~ No RECOGNIZING OCTOBER 2000, AS "DOMESTIC VIOLENCE AWARENESS MONTH" WHEREAS, violence in the home continues as a major social problem affecting all members of the family and community and dramatically reduces the quality of life for many citizens; and WHEREAS, we understand the problems ef domestic violence occur among people ef all ages and in families of all economic, racial and social backgrounds; and WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security and humanity due to systematic use of physical, emotional, sexual, psychological and economic control and abuse; and WHEREAS, the impact of domestic violence is wide ranging, directly affecting women, men and their children and our community as a whole; and WHEREAS, Chesterfield County is committed to supporting the well being of families by advocating for intervention and prevention activities that decrease the incidents of domestic violence; and WHEREAS, only a coordinated and integrated effort which obtains a commitment from all elements of the community to share responsibility in the fight against domestic violence will put an end to the horrific crime. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the month of October 2000, as "Domestic Violence Awareness Month" and urges all citizens to actively support the efforts of the Chesterfield County Domestic Violence Resource Center, the Chesterfield Domestic Violence Task Force and our local domestic violence service providers in working towards the elimination of domestic violence in our community. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 11, 2000 Item Number: 16 .A. Subject: Public Hearing to Consider an Ordinance to Establish the "Great Branch Sewer Assessment Districts A and B" (County Project Number 98-0041) County Administrator's Comments: County Administrator: BoardActionRequested: Consideration of the attached ordinance to establish the "Great Branch Sewer Assessment Districts A and B" If the ordinance is adopted, staff requests that the Board appropriate $2,101,000 for the project from the sewer fund balance, and set interest rates equal to the interest rate on one-year U.S. Treasury Bills on this date. Summary of Information: Property owners along Route 10 have approached the County with a request to have the public wastewater system extended into their area. In order to extend the sewer system two sewer assessment districts must be created. (See attached map entitled "Great Branch Tributary Sewer Assessment Districts A and B" which shows the boundary of each district outlining those properties included in this request). If the assessment districts are created, the County will initially pav all engineering, construction and other costs to extend public wastewater lines into this area and will then recoup the cost from the property owners served. The sewer assessment on each property may be repaid in a lump sum or over a 10-year period in semi-annual installments. The owners will also pay interest at a rate equal to the interest rate on one-year U.S. Treasury of the assessment for each property will Bills. A lien in the total a~ount be recorded. ~ ///7 Preparer: Title: Assistant Director Attachments: Yes ~ No ~ 133 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The total estimated cost for the proposed wastewater line extension for District A is $797,084.28 and the estimated assessment on each property in the Chesterbrook Farms Subdivision is $4,124.91 and $5,887.65 per acre for the remaining properties. The total estimated cost for the proposed wastewater line extension for District B is $1,303,878.83 and the estimated assessment on each property is $19,795.03 per acre (see the attached list). After completion of the wastewater line extension project for both Districts, those property owners desiring to connect to the system would also be required to pay a connection fee and the plumbing expenses required to make their connection. In order to create the "Great Branch Sewer Assessment Districts A and B", the Board will need to adopt the attached ordinance. A two thirds majority vote is required to establish an assessment district. 1L~4 ! January 12, 2000 Revised July 21, 2000 GREAT BRANCH TRIBUTARY SEWER ASSESSMENT DISTRICTS A AND B District A PARCEL NAME ADDRESS OF ACREAGE COST PER TOTAL # PARCEL LOT/ACRE ASSESSMENT 1 Aden S. Gregory 4919 Empire Parkway 0.641 $ 4,124.91 2 Jack S. Lay 4913 Empire Parkway 0.589 Based Upon $ 4,124.91 3 Plato G. Eliades 11806 Birdie Lane 0.735 Cost Per Lot $ 4,124.91 4 Zane G. & Carmen G. Davis 11818 Birdie Lane 0.838 $ 4,124.91 5 County of Chesterfield 5010 Ecoff Avenue 12.120 $5,887.65 $ 71,358.32 per Acre 6 Hazel B. Copley Estate 5011 Ecoff Avenue 120.460 $5,887.65 $ 709,226.32 per Acre * TOTALS: 135.383 $ 797,084.28 District B PARCEL NAME ADDRESS OF ACREAGE COST PER TOTAL # PARCEL ACRE ASSESSMENT 7 Jack T. & Nina V. Shoosmith 12500 Iron Bridge Road 2.850 $19,795.03 $56,415.84 8 Jack T. & Nina V. Shoosmith 12430 Iron Bridge Road 1.520 $19,795.03 $30,088.45 9 Jack T. & Nina V. Shoosmith ~12420 Iron Bridge Road 8.007 $19,795.03 $158,498.81 10 Jack T. & Nina V. Shoosmith 12401 Branders Bridge Road 2.000 $19,795.03 $39,590.06 11 Commonwealth of Virginia 12390 Iron Bridge Road 0.753 $19,795.03 $14,905.66 Department of Highways 12 County of Chesterfield 12400 Branders Bridge Road 16.049 $19,795.03 $317,690.44 13 Mary W. Cole and 12343 Iron Bridge Road 5.270 $19,795.03 $104,319.81 Ruth A. Jones 14 Laveme C. Cole et al 12359 Iron Bridge Road 1.180 $19,795.03 $23,358.14 15 Laverne C. & Mary W. Cole 12333 Iron Bridge Road 7.200 $19,795.03 $142,524.22 16 Mary W. Cole 12335 Iron Bridge Road 21.040 $19,795.03 $416,487.43 * TOTALS: 65.869 $1,303,878.83 *Note: Totals reflect rounding to the nearest hundredth. AN ORDINANCE TO CREATE THE GREAT BRANCH SPECIAL TAX OR ASSESSMENT SEWER DISTRICTS A AND B BE IT ORDAINED by thc Board of Supervisors of Chesterfield County: (1) That the Great Branch Special Tax or Assessment Sewer Districts A and B is. created as follows: Section 1. Definitions. In the context qf.,this ,ordinance, the following wo_tds.shall have the following,meaning- District A: The Great Branch Speq. i,al,,,Tax or Assessment Sewer. District A_ District B: The Great Branch ~,pecial Tas or Assessment Sewer,, District B. Mac. of_the_Districts: The map entitled "Great Bra,n,ch Tributary Sewer Asse$.sment Districts A & B" prepared bY the C.o.,u,n~ Department of Utilities, dated ,January 12, 2000, revised J'ulv.12. 2000, which map is on file with the director qt[,utilities. Section 2. Establishment of Great Bran.c.h_S_oecial Tax or Assessment Sewer Districts A and Pursuant to Code of Virginia. S~c_tion 15.2-2404.et seq., there ax¢,,hereby created in thq county the Great Branch Special Tax or As,,s,.e,s, sment Sewer Districts A and B._The.area of District A shall be an_d_the~same is hereby fixed within the bounda,ri.'es depicted as district "A" on_the mat, of the districts. The area of DistriCt B ~haIl, be and the same is hereby fi.xed wi.thin the boundariee depicted as district "B" on the map of the distric, ts.. Se. cti_on 3..Construction of certain sewer facilities in an,.d.adjacent to the di.~trict~, The utilities department shall cause to be c0n~tn~.,c,t,,ed in and adiacent to District. A and District the sewer line and appurtenant facilities de~jc.t, et.,0n the map of the district~, Section 4. Taxes or assessments upon owners of proper _t~located within the distric..t,$. The cost of construction of the sewer line and appurtenant facilities loc,.ated within District a including the ie~Lfinancial and other directly attributal~l,e.,costs incurred by the C0.,unt¥, shall b~. apportioned among the own,e, rs of property in District A abutrin~ the sewer line. The amount of O505:50019.1 . ],. the tax or assessment char ed to each such owner hall be .in the same ro rtion to the total cost ~~, bears to the total acrea,e in Di-trict A' exce t ' to the four arcels cont '~at ~re hei,,~ ,,---' ..... ~at w~th resvect ,, ........ ~=u Ior reslclemlal o oses e attributable costs incurred b the court shall be a ortioned amon the owners of ro err in Dis£rict B abuttin the sewer line. The amount of the tax or a s merit char ed to ea such B as the acrea e located within District B which i o ned b the abuttin vro~_erty owners bears !o the total acrea e in D/strict B. The amount finall taxed or assessed a alu t eec landOwner m both districts shall be re rte to the treasurer as soon as tactic ble after corn letion of the sewer line and a urtenant facilities located within the districts and the tree ute shall enter the same as rovided for other taxes. .S. ection 5. Installment payment of assessments An erson a ainst wh an assessment rov~ded for m th~s a icle has been f'mall made shall a the full amount oft. he asse sment 'd d for in this article on the due date of the firat tax bill on which such e t is shown. In no event however an art of the as-qes merit to this article. As an alternative to s rovided above a ers n ainst whom an assessment rovided.fi r i this article has been made ma a such assessment in twen 20 interest on the un aid 'nci al balance at an armual rate e ual to the interest rate of one- ear ~United States Treasu Bills on the date when the ordmance was ado ted. The first of such mstallments shall be due n and interest on the un aid rinci al balance shall accrue from the date on which the full am u of the assessment would oiherwise have been due as rov'ded above. Section 6. This ordinance hal ot be set out in the Court de but shall be ket on file in the office of the dkector of utilities. This ordinance shall be in effect immediately upon its adoption. 0505:50019.1 -2- Ah AffiJiate of Media Genera~ Advertising Affidavit (This is not a bill Please pay from invoice) P~ O. Box 85333 Richmond, Virginia 23293~00i (804) 649-6000 ATTM l ,ICA RI ,KO P O RQ-X 40 C~EgTRRF~RI D VA 23932~0040 Ad Size Date ~ 0/o4/2oo0 010412(}00 146 TAKE NOTICR Media General Operations, Publisher of the RICHMOND TiMES-DISPATCH r that the attached '-FAKR NOTrCR ' the RichmOnd Times-Dispatch in ~he City of State of Virg? ¢; on the fo llow~ 0P/27/2000 10/04/2000 The first insertion being given subscribed before THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THAN K YOU _J An Affiliate of ~ed~a General Advertising Affidavit (This is net a bill. P~e~Se Pay from invoice) P.O. Box 85333 Rfchmond, Virginia 23293~0001 (804) 649-6000 220A06 / 0 04, 2~'}(}() t 2t ATTACH Media General Operations, Inc. Publisher of the R~CHMOND T~MES-DISPATCH This is to certify that the attaChed TAKE NC)T'[CETAKR Was published ~y the Richmond Times. Dispatch in the Richmond, State of V~rginia, on the following dates: I0/04'2000 HERE The first insertion being given Sworn to and subscribed before THIS IS NOT A BILL. PLEASE PAY FROM INVO! E. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Item Number: 16.~. Public Hearing to Consider Amendments to the industrial Waste Discharge ordinance Relating to Penalties for violation of the ordinance County Administrator's Comments; County Administrator: Board Action Requested:. Following the Public Hearing, staff requests that the Board of Supervisors adopt the Ordinance Amendments. Summary of Information; Under the Federal Clean Water Act, all localities which discharge wastewater into the nations waterways are required to maintain an industrial waste discharge program to regulate the discharge of industrial waste into their wastewater system. Chesterfield first adopted an Industrial Waste Discharge ordinance in 1977. Under that ordinance, all significant industrial users are required to obtain a permit for the discharge of industrial waste which requires them to pretreat their waste before discharging it into the County's system in order to reduce the level of pollutants in their waste discharge to limits allowed by the permit. Additionally, industrial users are required to test their waste regularly and submit the results of their tests to the County, and to inform the County any time that their waste violates the pollutant limits permitted by their permits. Preparer: Attachments: Craig, S · Bry~t YeS Title: Director, Utilities 0505: 50549.1 (50490.1) No Department 139 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: October 11, 2000 Item Number: As part of the industrial waste discharge program, the County is also required to maintain an Enforcement Response Plan, which sets forth the enforcement action that the County will take against an industrial user who violates the Industrial Waste Discharge Ordinance. The County has also maintained such an Enforcement Response Plan, which must be approved by the State Department of Environmental Quality (DEQ), since 1977. Earlier this year, the County obtained a new wastewater discharge permit from DEQ to increase the amount of effluent permitted to be discharged from the Proctor's Creek Wastewater Treatment Plant. One of the conditions imposed by DEQ for issuing the new permit to the County was that the County update its Enforcement Response Plan. Staff has now done so and DEQ has approved the new Enforcement Response Plan. In order to ensure that the Ordinance and the Enforcement Response Plan are consistent with each other, staff is proposing the attached amendment to the Industrial Wastewater Discharge Ordinance. Most of the proposed changes are either semantic or restructure the Ordinance without changing it substantively. There are, however, two substantive changes which are being proposed: The proposed amendment provides for civil penalties for violation of the ordinance. Previously, the ordinance only provided for criminal penalties. (2) The maximum fine has been increased from $2,500 to $25,000, to allow courts to impose a fine that will punish a violator beyond an amount that some industrial users could absorb as a cost of doing business. 0505: 50549 . 1 (50490.1) 140 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 18-112 AND 18-113 RELATING TO PENALTIES FOR VIOLATION OF THE INDUSTRIAL WASTE DISCHARGE ORDINANCE. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 18-112 and 18-1 ! 3 of the Code of the Coun~ of Chesterfield, ! 99 7, as amended, is amended and re-enacted to read as follows: Sec. 18-112. Enforcement. (a) If the director determines that a significant industrial user has failed to apply for a permit, has violated the terms of his permit or has violated any provisions of this article, the director h 11 i .... ': ......-~--.u~. · ......... -'" ,~'~2 ................. order notice of violation or administrative order, in accordance with the Enforcement Response Plan (ERP) developed pursuant to the federal Clean Water Act. The notice or order shall be sent to the significant industrial user at the address where the significant industrial user receives utility bills and shall order the significant industrial user to correct the v o on w n ays. 11 1.11%., Ol[lilll~.~{,illt ilIUUDtlIaJL UO~.,~I lallO tU *.,~.)lllpIJ vt/Il, II tllV ulu~.,l ¥¥1t11111 tll~ OOO (d) The director shall follow the procedures set forth in the Enforcement Response Plan that is developed by the director in accordance with 40 CFR 403.8 to enforce permit violations. In addition to the ~_c ................... ~,,., ......... ERP and other enforcement procedures that are provided in this section, the director may seek injunctive relief to enjoin violations of this article. Sec. 18-113. Penalties. (a) Any significant industrial user who ":^' .... : ...... t._. u .......... cc .... pl .... --~,,~o o ...... ,~ a o,~v,~,,,,,, ,,,,~,o,~ fails to com¥ with the terms of an Administrative Order within the time prescribed by the order shall be subject to a civil penalty not to exceed $25,000 for each day the violation continues. Any significant industrial user who violates the provisions of this article after having been assessed civil penalties pursuant to this section shall be guilty of a misdemeanor punishable by a fine of not more than $25,000. Each day the violation continues shall be a separate offense. 0505:50490.1 1 14i (b) If any person discharges a substance into the ~'--~ ....... · o,,,,~,~ o,~v,,~m wastewater system, including, the sludge system which results in damage to the county ~cwcragc wastewater system, the wastewater treatment plant providing treatment or other real or personal property; or which alters the nature or quality of the sludge or effluent generated by the wastewater treatment plant in a way that increases the cost of ~:.t. .... c~ ~1....1.........1 ~_ ~,..~__ ~: .....~ dg dg ........... o,,,,~,~ ......... "' o~'"~'~ '~,ov,~o,~, safe slu e removal, slu e disposal or wastewater treatment, then that person shall be liable to the county for the cost of all such damage. IXI If a significant industrial user fails to comply with the terms of an Administrative Order within the time prescribed by the Order and the director determines that such failure to comply creates a significant risk of damage to the County wastewater system or non-compliance with the County's effluent discharge limits, then in addition to the other remedies provided in this article, the director may terminate water service to the significant industrial user, may suspend the significant industrial user's permit, may require the significant industrial user to cease discharging industrial waste into the wastewater system until it is in compliance with the article; or may impose some combination of the penalties and enforcement response actions enumerated in this section. 0505:50490.1 2 An Affiliate of ~edia General Advertisir~9 Affidavit (This is not a bill. P~e~se Pay frem invoice) CHE,qTR RF[f D CO 'RIGHT WAY RIGHT OF WAY DF,PI 6710 W ~RA[ ~RR ROAD P. O, Box 85333 Richmond, Virginia 23293~0001 {804) 649-6000 1 Code ,,/04 2{}6(} l 2l Descd pt ion TAX R NOTICRTNAT ON OCTO'~RR t t 2(} ~f} AT ICi 2.0(} x t 6.00 ATTACH iVledia General Operations, Publisher of the RICHMOND Tl~/1 ES-DiSPATCH This is to ce~ih] that the attached TAK R NOTICETHAT ON was published ~Ythe Richmond Times-Dispatch in the Cfty of Richmond, State of Virginia, on the foliowirig dates: 09/27/2000 10/04/2000 L The first insertion being given .... (}9127/2ooo Sworn to and subscribed before 03/31/01 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 11,2000 Item Number: 16.c. Subject: Public Hearing on Amending the Animal Control Ordinance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of an amendment to Section 4-24 of the County Code relating to Animal Control. Summary of Information: County Code Section 4-24 currently provides that the animal control officer or the dog's owner must confine the dog until the animal control officer completes an investigation of any dangerous or vicious dog and any court appeals have been concluded. The attached changes to the ordinance, mandated by changes in the state law, would require the animal control officer to first determine that the dog's owner is capable of confining the dog in a safe fashion before allowing the owner to confine the dog. Animal Control staff is aware of the new requirements and does not anticipate needing additional staff or resources to implement the requirements. Staff recommends that the Board adopt the attached ordinance. Preparer: Steven L. Micas Title: County Attorney 1914:50830.1 (49886.1) Attachments: Yes AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIFJ D, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 4-24 RELATING TO CONTROL DANGEROUS OR VICIOUS DOGS. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 4-24 of the Code of the Coun~ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 4-24. Control of dangerous or vicious dogs. (a) If the animal warden receives a complaint or has reason to believe that a canine or canine crossbreed is a dangerous dog, he shall undertake an investigation to determine whether the dog is dangerous. The animal warden or animal's ow-iier shall confine the animal until a determination is made and any appeals have been exhausted. If the animal warden determines that the owner or custodian can confine the animal in a manner that protects public safety, he may permit the owner or custodian to confine the animal until such time as evidence shall be heard and a verdict rendered. The investigation shall include, but not be limited to, a review of the following: (i) the incident forming the basis of the complaint; (ii) any other violent acts by the animal, (iii) interviews with the complainant(s) and anyone else having knowledge of the animal and (iv) observations of the animal. In addition, the animal's owner may present evidence. The animal warden may also seek comments from the health department. Upon completion of the investigation, the animal warden shall make a written determination as to whether the animal is dangerous. If the animal warden determines that the animal is vicious, he shall follow the procedures in paragraph (b). If he determines that the animal is dangerous, the animal's owner shall comply with this section. If the animal's owner disagrees with the animal warden's determination that the animal is dangerous, he may file an appeal to the general district court within 15 days of the date of the animal warden's determination. The court, through its contempt powers, may compel the owner to produce the animal for trial. If, after hearing the evidence, the court finds that the animal is a dangerous dog, the court shall order the animal's owner to comply with this section. If, after hearing the evidence, the court finds that the animal is a vicious dog, the court shall order the animal euthanized in accordance with section 4-25. (b) If the animal warden receives a complaint or has reason to believe that a canine or canine crossbreed is a vicious dog, he shall apply to a county magistrate for a summons requiring the owner or custodian, if known, to appear before a general district court at a specified time. The summons shall advise the owner of the nature of the proceeding and the matters at issue. The animal warden or anin~al's owne~' shall confine the animal until a verdict is rendered on the summons. If the animal warden determines that the owner or custodian can confine the animal in a manner that protects public safety, he may permit the owner or custodian to confine the animal until such time as evidence shall be heard and a verdict rendered. The court, through its contempt powers, may compel the owner to produce the animal. If, after hearing the evidence, the court finds that the animal is a dangerous dog, the court shall order the animal's owner to comply with this section. If, after hearing 1205:49886.1 1 the evidence, the court finds that the animal is a vicious dog, the court shall order the animal euthanized in accordance with section 4-25. ooo (2) That this ordinance shall become effective immediately upon adoption. 1205:49886.1 An Affiliate ct Media Genera~ Adverbeh~g Affidaw~ (Th~s ~s not a bill P~ease pay from ~nvoice} P.O. Bo:< 85333 Richmond~ Virginia 23293-0001 (804) 649~6000 220~06 Code T AE R Nf}T~f'RTA KR N{}TK;R THAT TH R FtO AR F) 0 2¢0 x 15 ATTACH IViedia General Operations, Publisher of the RICHIVIONB TJ~ES-DISPATCH This is to certify that the attached TAKR NOTICRTA~F, N©TIGf was pubNshed by the Richmond T~mes-D~spa~ch in the City of R~ch~ond, State of Virginia, on the following dates; 09/27/2000 10/04/2000 HERE The first insertion being 9iven .... Sworn to and subscribed before State of Virginia City of Richmond ~y Commission expires 03/31/01 Su THiS IS NOT A BILL, PLEASE PAY FROB INVO~CE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: October 11, 2000 Item Number: 16 .D. Subject: Public Hearing on Subdivision Ordinance Amendment County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission recommends the Board of Supervisors adopt the attached (Attachment A) amendment to Section 17-12 of the Subdivision Ordinance. Summary. of Information: On July 26, 2000, the Board of Supervisors referred the attached ordinance amendment (Attachment B) to the Planning Commission for consideration. The Ordinance amendment would permit the Board to exempt parcels created in violation of the Subdivision Ordinance under specific circumstances from the subdivision requirements through a condition in a CUPD. The ordinance amendment will legalize existing residential uses and parcels on 131 acres in an A District that do not currently comply with the Zoning Ordinance or Subdivision Ordinance. Through a series of transactions beginning in the 1970's, the original owner of the 131 acres created twelve (12) parcels, only four (4) of which are legal. The innocent purchasers of the parcels have been left with no legal way to build on their parcels or to expand, replace or rebuild their existing he,es. The Board initiated a Conditional Use Planned Develop~nt/~o legalize the parcels that will grant exceptions to the Preparer:-~c~ ~ ~~. Title: Director of Planning Thomas EJacobson C:DATA/AGENDA/~OOO/O~II~.I/~K Affachments: Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 normal road frontage, setback, and other bulk requirements. To avoid having these parcels be obligated to satisfy normal subdivision requirements, the Board should also consider the exemption to the County's subdivision ordinance requirements contained in the attached ordinance amendment. At their meeting on September 19, 2000, the Planning Commission recommended the Board of Supervisors adopt the proposed amendment (Attachment A) to the Sub-division Ordinance, which is the original amendment deleting Section 17-12(b)4 from the Board remanded ordinance amendment. ATTACHMENT A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 17-12 RELATING TO LEGAL REMEDIES FOR VIOLATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 17-12 of the Code of the Coun~ o_f Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-12. Legal remedies for violations. _(g) In addition to the penalties provided for the violation of the provisions of this chapter, in case of any violation or attempted violation of the provisions of this chapter, the county administrator or agent may institute any appropriate action or proceedings, by injunction or otherwise, to prevent such violation or attempted violation and to restrain, correct or abate such violation or attempted violation, or to prevent any act which constitutes a violation. (b) The Board may exempt a parcel from the subdivision ordinance as a condition of a CUPD when requested in writing by a bona fide purchaser of such parcel without notice that the parcel was created in violation of the provisions of this chapter where the following additional circumstances exist: 1_. The parcel is zoned Agricultural (A); and .The parcel is located in an area that is designated for rural conservation on the Comprehensive Plan; and A building permit was issued for the parcel at a time when the parcel was legally configured. (2) That this ordinance shall become effective immediately upon adoption. ATTACHMENT B AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 17-12 RELATING TO LEGAL REMEDIES FOR VIOLATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 17-12 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-12. Legal remedies for violations. (a) In addition to the penalties provided for the violation of the provisions of this chapter, in case of any violation or attempted violation of the provisions of this chapter, the county administrator or agent may institute any appropriate action or proceedings, by injunction or otherwise, to prevent such violation or attempted violation and to restrain, correct or abate such violation or attempted violation, or to prevent any act which constitutes a violation. (b) The Board may exempt a parcel from the subdivision ordinance as a condition of a CUPD when requested in writing by a bona fide purchaser of such parcel without notice that the parcel was created in violation of the provisions of this chapter where the following additional circumstances exist: 2~ 3~ 4~ The parcel is zoned Agricultural (A); and The parcel is located in an area that is designated for rural conservation on the Comprehensive Plan; and A building permit was issued for the parcel at a time when the parcel wa~q legally configured; and The parcel was created by a person seeking to circumvent the subdivision ordinance thereby misleading innocent purchasers. (2) That this ordinance shall become effective immediately upon adoption. 149 An AffiJiate of t~ledi~ Gene~'a~ AdYer~ising Affidavit /Tbis ~s not a bill P~e;se pay from invoice} P~ O. Box 85333 Richmond, Virginia 23293-0001 (804) 649~6000 ~ate Code t f)/04/2086 i ? 1 TAKR NQ'TI/CRTAKF. N(7)'[C)~;', TN AT T-F-I~! 'R©ARD © 2.8C) x 15 O0 27010 ATTACH Media General Operations, Publisher of the RICH~OND TI~ES-DISPATCH This is to oertif,~ that the attached TAKR NOTRTF~TAK*E was published by the R~cbmond Times~Bjspatch ~n the C~y Richmond, State of Virginia, on the following dates: 09/27/2000 10/04/2000 The first inse~ion being given HERE Sworn to and subscribed before 03/31/01 THIS IS NOT A BILL, PLEASE PA'Y F '~ INVOICE. THANK YOU'-' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: October 11,2000 Item Number: 16. ~,. Subject: Public Hearing on Proposed Consumer Utility Tax Ordinance Amendments for the Conversion of Utility Tax Rates for Electricity and Natural Gas from a Per Bill Basis to a Consumption Basis County Administrator's Comments: County Administrator: ~ Board Action Requested: Hold a public hearing on proposed consumer utility tax ordinance amendments for the conversion of utility rates for electricity and natural gas from a per bill basis to a consumption basis. Summary of Information: Currently, the consumer utility tax for electric and gas service is based on the amount of the electric or gas bill. Utility companies have been collecting this tax from their customers and remitting it to Chesterfield. State authority to collect this tax in its present form will expire December 31, 2000. Effective January 1, 2001, the consumer utility tax on electric service will be imposed based on the customer's kilowatt hour usage. The consumer utility tax on gas service will be collected based on the customer's cubic foot consumption. Localities must amend their electric and gas consumer utility ordinances by October 31, 2000, and notify the electric and gas providers of their consumption-~,sed rates. Preparer: I t.,(~~ ~'-'~. /_~/C fF_,,~ Title: Director, Bud.qet and Manaqement Rebecca T. Dickson Attachments: Yes ~-~ No Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 11, 2000 Page 2 of 2 If Chesterfield does not comply with the October 31 deadline, the County runs the risk of losing consumer utility tax revenue because the authority for the current tax lapses on December 31, 2000, and the utility companies are allowed 60 days to implement any changes. Staff has prepared proposed ordinance amendments (attached) te implement the new consumption based taxes. These rates are designed, in c~m~liance with state legislation, to be revenue neutral to the C~unty, resultin~ in ne net increase over anticipated taxes under the current system. Fesou This $2.oo~ In other words, than $2.0 their monthly natural The ~ 1% on '~ * 0~5% on the raise Therefore, avoids shi~inc non,reSidential cu,~ local revenues at their Fe to possible~ all classes of to 3 Electri l) and 2 industrial rates the This results ir "minimum tax" of 20%= $1,40) To maintain current revenue, codifi/this effective minimum Tlust Se when different rates hour of use~ The difference in Power and other utilities rates per kilowatt hour to neutraliby~ Example: Under of $33,85 ( Under pay a tax of~ ($1,15 + 1714 X $0~010995 -~ Example: Under th pay Under would pay a ($1,15 + 2684 X 6 Natu ~ Localities on their provided by the non-residential (~ Therefore, maximum Code~ A flat fee of $2.00 revenue neutral C of¸ transport existing Consu cortsu customers Small CCF/ breaking point rates, 9 DFO Natural Gas Nons ReSidentia: $2~00 minimum + $O~OlOO1 on $0,00005 on AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY BY AMENDING AND REENACTING SECTIONS 9-172, 9-174, 9-176 AND 9-177 RELATING TO ELECTRIC AND NATURAL GAS CONSUMER UTILITY TAX BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 9-172, -174, -176 and -177 of the Code of the County of Chesterfield, 199 7, as amended, are amended and reenacted to read as follows: /IIIII. JUliL [Jl taft. [Jll li~ll~ldl, Ilk' IIlIU ~(~1,~) Ul, llll,.y S~i--v-iG~;. lit o.L, laUl 0.a11~.,13 IqlLll L,U~.I13 UI V ll~llllO,, ~ dO. l-.J O l'-I', LIIK; ~UUIILy 1113113Uy IIIIIJU3U3 xvi,u Sec. 9-172. Electric and Natural Gas Consumers Tax. Definitions: for purposes of this tax, the following words shall have the following meanings: Consumer means every_ person who, individually or through agents, employees, officers. representatives or permittees, makes a taxable purchase of electricity or natural gas services in this jurisdiction. Gas utili~ means a public utility authorized to furnish natural gas service in Virginia. CCF means the volume of gas at standard pressure and temperature in units of 100 cubic feet. Kilowatt hours (kWh) delivered means 1000 watts of electricity delivered in a one-hour period by an electric provider to an actual consumer, except that in the case of eligible customer-generators (sometimes called cogenerators) as defined in Virginia Code § 56-594. it means kWh supplied from the electric grid to such customer-generators, minus the kWh 9/27/00 11:29 AM Page 1 of 3 generated and fed back to the electric grid by such customer-generators. Person means any individual, corporation, company or other entity. Pipeline distribution company means a person, other than a pipeline transmission company which transmits, by means of a pipeline, natural gas, manufactured gas or crude petroleum and the products or byproducts thereof to a purchaser for purpose of furnishing heat or light. Residential consumer means the owner or tenant of property used primarily for residential purposes, including but not limited to, separately metered apartment houses and other multiple-family dwellings. Service provider means a person who delivers electricity to a consumer or a gas utility or pipeline distribution company which delivers natural gas to a consumer. Usedprimarilv relates to the larger portion of the use for which electric or natural gas utility service is furnished. In accordance with Virginia Code § 58.1-3814 there is hereby imposed and levied a monthly tax on each purchase of electricity and natural gas delivered to consumers by a service provider as follows: (1) Residential consumers of electricity: Such tax shall be $1.40 plus the rate of $.015062 on each kWh delivered monthly not to exceed $2.00 monthly. (2) Commercial consumers of electricity: Such tax shall be $1.15 plus the rate of $.007023 on the first 2,684 kWh, $.000508 on 2,685 to 195,597 kWh and $.000367 on the remaining balance delivered monthly. (3) Industrial consumers of electricity: Such tax shall be $1.15 plus the rate of $.010995 on the first 1,714 kWh, $.000758 on 1,715 to 131,002 kWh and $.000167 on the remaining balance delivered monthly. (4) Residential consumers of natural gas: Such tax shall be $2.00 per month. Non-residential consumers of natural gas: Such tax shall be $2.00 plus the rate of $0.010010 on the first 50,000 CCF and $0.00005 on the remaining balance delivered monthly. 00o 0614(00) :50204.1 9/27/00 11:29 AM Page 2 of 3 Sec. 9-174. Billing, collection and remittance of tax. All service providers under this Article XII shall bill the applicable consumer tax to all users who are subject to the tax and shall remit the same to the commissioner of the revenue for the county on a monthly basis no later than the 15th day of the succeeding month of collection. Such taxes shall be paid by the service provider to the commissioner of the revenue for the county in accordance with Virginia Code § 58.1-3814 and Virginia Code § 58.1-2901 and remitted in a form approved by the commissioner of revenue. Any tax paid by the consumer to the service provider shall be deemed to be held in trust by such provider until remitted to the county. Failure of the service provider to remit consumer taxes on a timely basis shall subject the service provider to penalties and interest as provided in Section 9-6. ooo Sec. 9-176. Computation of bills not on monthly basis. Bills shall be considered as monthly bills for the purposes of this ordinance if submitted 12 times per year in approximately one month intervals. The tax for a bi-monthly bili (approximately 60 days) shall be determined as follows: (i) the kWh or CCF will be divided by 2~ (ii) a monthly tax will be calculated using the rates set forth above~ (iii) the tax determined by (ii) shall be multiplied by 2; (iv) the tax in (iii) may not exceed twice the monthly "maximum tax". Sections 177-180 Reserved. (2) That this ordinance shall become effective January 1, 2001. 0614(00)(22):50204.1 9/27/00 11:29 AM Page 3 of 3 Advertising Affidavit (Th~s is not a bill P~ease pay from P~ O~ Bo× 85333 Richmond, Virfn[a 23293 4)001 ¢04) 649-6009 ~te 0/04/9000 TA~I:~ NffTT"fCETAKE NOq"/CF, THAT THF{ I:~©AR [) () 2.(}0 X /6.00 ATTACH Media General OPerations, Publisher of the RICHMOND Ti~IES.DiSPATCH This is to certify that the attached TAKE N©T'[CETAKE was Published by the Richmond Times-Dispatch ~n the City of Richmond, State of Virginia, on the following dates: 09/27/2000 i0 '04/2000 Swo~r~ to and subscribed ~fore HERE i State of Vk~nia C~y of RichmOnd My c°mm~ss~on e~kes 03/31/01 THiS IS NOT A BILL. PL NVOiCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 11, 2000 Item Number: Su~ect: PUBLIC HEARING: Ordinance to Vacate a Portion of Mid-City Road County Administrator's Comments: County Administrator: Board Action Requested' Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of Mid-City Road within Mid-City Farms Subdivision, as shown on the attached plat; subject to resubdivision of the lots adjacent to the portion of Mid-City Road vacated. Summary of Information: Forest Lake Associates, L.L.C. is requesting the vacation of a portion of Mid-City Road within Mid-City Farms Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: c~,-~ -/,~/. ~..~_,~ John W. Harmon Title:Right of Way Manaqer Attachments' Yes No Par .l Map of Chesterfield Com,.y Chesterfield County assumes no legal respomibility for the information contained on this map. ~his map is not to be used for land conveyance. Scale: 26 2810 The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. ~he topographic information is based on 1989 photo~ and NAVD29. 100 0 100 200 Feet 6113 13700 13~25 ~ 27 28OO 28 228g 13637 N 13701 5 2497 138OO Printed by: right of way Date: Mort Sep 25 09:29:26 2000 Copyright 2000. Chesterfield County KEVIN W AND SARAH C. EA TON GPIN: 79864861 l JO0000 D.B. 2990, PO. 406 N 85'09',56" E 54Z26' /" k MID CITY ROAD <j,;~ /" ~TO BE VACA~D '~ ~-~,. FORES~ LAKE ASSOCIATES LA C ~ / ~ %~ '~ D.B. 2955, PG. 796 FOREST LAKE ~% GPIN: 798647104400000 ~,~ D. 8. 2955, PG. 796 ~ 13710 MID CITY ROAD 4 0~ ~% '/ ~ ~ ', ,/ ~"~  ~' ASSOCIATES LL~ ,,' D.B. 2955, PO. 796 ~ ' ' ~ N: ~6473~4.055 / ~ ' E: 11798865. 746 TO BE PLA T SHOWING A PORTION OF MID CITY ROAD VACATED, ACROSS THE PROPERTY FOREST LAKE ASSOCIATES, LLC BERMUDA DISTRICT .~ CHESTERFIELD COUNTY, VIRGINIA OF LINE TABLE LINE BEARING DISTANCE LI N 41'05'16" E 16.91 L2 N 59'16'37" E 24. J0 LJ N 64'IJ'4J" E 43.48 0 I00 SCALE IN FEET PREWOUSJOB NO. 20O T/MMONB' ENGINEERS * SURVEYORS PRINCE GEORGE OFFICE -- 4411 CROSSINGS BLVD. :: PRINCE GEORGE, VIRGINIA 2-3875-1455 TELEPHONE: (804) 458-8685. FAX (804)'751-079B emol[: -- http://www, timmons, com .,pATE: 8-2-00 SCALE: I'%100' DRAWN BY: AWS CHECKED BY: WMN JOB NO.: 63977 CALC. CHK.: Advertising Affidavit ('This is not a b~L P~ease pay from invoice) R O, Bo× 85333 Richmond, Virginia 23293-0001 (804) 649.6000 0104120o0 TAI4F M©T~CRTAKRM(}T~[CRTHATTHRB©ARD O 2_00 x 16 00 ATTACH Media General Operations, inc~ Publisher of the RICHMOND TIMES-DISPATCH This is to codify that the attached TAKR N()TICRTAKR NOTJC;~ was published by t~e Richmond Times-Dispatch in the City of Rich~ond~ State of Virginia~ on the following dates: HERE 09~ 27/2000 t0, 04/2000 Sworn to and subscribed before Public State of Virgini a C~y of Richmond My commission expires 03/31/01 THIS IS NOT A BILL. PLEASE PAY FROM INVOI~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: October 11, 2000 Item Number: 18. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Motion of adjournment and notice of next scheduled meeting on October 25, 2000, at 4:00 p.m. Lisa H. Elko Attachments: [---~ Yes 'No Title: Clerk to the Board