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02-09-2005 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: 2. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Mary Ann Curtin, Director, Intergovernmental Relations to provide a Legislative Update to the Board of Supervisors. Preparer: Lisa Elko Title: Clerk to the Board Attachments: -~ Yes No #O0000& CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: February9, 2005 Item Number: 6. Subject: Work Session on Projected FY2006 Revenue and the Chesterfield Community Services Board FY2006 Budget County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a work session to review projected FY2006 revenues and the Chesterfield Community Services Board FY2006 budget. Summary of Information: A work session on the proposed FY2006 Budget has been scheduled for this date. This work session is to review projected revenues for FY2006. In addition, the Chesterfield Community Services Board will address the Board regarding their FY2006 Budget. A copy of the planned presentations is attached. Preparer: Rebecca T. Dickson Title: Attachments: Yes ~ No Director, Budget and Manaqement 000002 00000;3 ~ c~ ~ ~ ~ ~ ~ c~ 0 0 0 0 0 0 0 0 000004 ©S ro © © 000005 000006 000007 X 000008 suo!ll!fl uI 000009 0000:1.0 0000~.:1. oOooa, z X · ~ CZ) rd o ~~ O000&3 0000~.4 ~ © 0000~.5 In Millions '~ 0 I 0000~.6 · · · · · O0O01? . ~2~o o 0000~15 0000~.9 X .~i( 000020 00002~. 0 ~> ~., 0 0000;~ 0000;~3 0000~4 ooOozs 0000;~6 0000~7. ~ C} kC} 0 U 0 0000~8 000029 OO0030 I 00003~1 Z © 0 ooooa:~ 000083 o~ o~ 000034 000085 O000a6 o~ O0003? .~ ~ ~D N 0 o ~ 0000;/$ c~ 0 000039 000040 o(~ 0 00004~. ooU!ad o:).cmaH aOAOU~I plo!jaa;soqD 000042 000043 000044 · ~,-,,¢ 0 ;> Z 0 I 000046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: 8.A. Subject: Nominations/Appointments/Reassignments to the Disability Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to reappoint/appoint members to serve on the Disability Services Board. Summary of Information: The purpose of the Chesterfield Disability Services Board is to provide input to County agencies on service needs and priorities of persons with physical and sensory disabilities; to provide information and resource referral to local government regarding the Americans with Disabilities Act; and to provide such other assistance and advice to local government as may be requested. The Board will not provide direct services nor employ service delivery staff. The Clover Hill, Matoaca, Midlothian and Bermuda are currently without proper representation on the DSB. All these districts are in need of at least one member. The DSB would like to have Dr. Margaret (Peggy) Fields reassigned to the vacant Midlothian spot from the At-Large position. To have Reverend Charles Jackson reassigned to the vacant Matoaca spot from the At-Large position and to appoint Louis R. Hall as a new member representing Clover Hill as a replacement for Laura Hunter who has resigned. Keith Wright has also resigned as the representative of Matoaca. The Bermuda district still needs an additional member. Ail these vacancy terms will expire by 12/31/05. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The Board of Supervisors concurs with these appointments. Preparer: N.qozi Ukeie Title: Human Service Specialist Attachments: Yes No 000047. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~ Date: February 9, 2005 Item Number: 8.B.l.a. Subiect: Set Public Hearing Date to Amend Sections 17-73 and 17-76 of the Subdivision Ordinance County Administrator's Comments: ~_..~d d/,~ ? County Administrator: Board Action Requested: The Board of Supervisors is requested to set a Public Hearing date of March 9, 2005, to amend Sections 17-73 and 17-76 of the Code of the County of Chesterfield 1997. Executive Summary: This item is to request that the Board of Supervisors set a public hearing date for discussion of amendments to the Subdivision Ordinance. These amendments would provide (a) a change in the minimums of pavement design in new subdivisions requiring a three-layer system to include base stone, base asphalt, and surface asphalt; (b) a change the number of Building Permits allowed to be issued prior to application of base asphalt from 50 percent to 60 percent; and (c) a change in the number of Building Permits allowed to be issued prior to state road acceptance from 80 percent to 90 percent. Continued Next Page Preparer: Richard M. McEIfish Attachments: Yes Title: Director, Environmental En,qineerinq ---]No 4/000048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Background Information: In April of 2004, meeting was held with representatives of the Richmond Area Metropolitan Contractors Association (RAMCA), Virginia Department of Transportation (VDOT), and the County's Utilities and Environmental Engineering Departments to discuss the lack of compaction over utility lines. The County's requirement of road paving at 50-percent completion of subdivisions was also discussed at this meeting as hindering the process. RAMCA requested that VDOT modify requirements for all roads in new subdivisions to be constructed with a three-layer design system (i.e., stone, base asphalt, and surface asphalt). VDOT representatives explained that the VDOT local residencies did not have this authority as the guidelines had been established for and need to be flexible to include residencies within the entire state of Virginia. At this meeting, VDOT suggested that the County change the Subdivision Ordinance. In May 2004, RAMCA approached Environmental Engineering to discuss the road paving issue. RAMCA's main concern being that road paving too early in the construction process, when there are far more heavy trucks than normal, would result in remedial action (i.e., patches) that would cause deterioration of roads more quickly over time. At the same time, the Home Building Association of Richmond (HBAR) had been expressing concerns to Environmental Engineering regarding their membership's inability to obtain additional building permits due to how quickly 50 percent of building permits are issued. HBAR noted that approximately 30 percent of developers were already using a three-layer system and advocated that all developers should use the three-layer system. In June 2004, several meetings were then held that included representatives of RAMCA, HBAR, VDOT, and the County's Planning and Environmental Engineering departments (the Committee). This group was working toward a solution of providing a higher and stronger quality finished product and agreed that a triple-pavement design was needed. The triple-pavement design would include stone, base asphalt, and surface asphalt; and the combination of double asphalt would provide added strength when compared with the six inches of stone and two inches of asphalt currently required. Postponing the requirement to pave streets from 50 to 60 percent building permit issuance will provide more time for base stone to settle prior to installation of base asphalt. HBAR agreed that if the ordinance was also amended so they could receive up to 90 percent of building permits prior to placement of the final surface asphalt and State road acceptance, any settlement of the base asphalt would be corrected before final surfacing. Continued Next Page 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Background Information: (Continued) Although the three-layer pavement design is more expensive per square yard, HBAR agreed that an ability to obtain 10 percent more permits through critical times and overall improved aesthetics far outweigh the small increase in cost per lot. The $300 in additional costs was generated by RAMCA and confirmed by HBAR. The County will also have subdivision roads constructed to a higher standard that should last longer and require less maintenance over their pavement life due to pavement failure. The Environmental Engineering Department agreed to this and with the approval of the Committee this amendment was brought forward to the Board, and the enclosed, proposed amendments to Sections 17-73 and 17-76 were referred to the Planning Commission by the Board at the September 22, 2004 meeting. At the Planning Commission's public hearing, HBAR requested that the 90-percent State road acceptance requirement be changed to 100-percent since the County has the option of pulling developer bonds to ensure completion of roads in subdivisions. It was noted that the original 80-percent requirement has worked very well since its inclusion in the ordinance in 1989. The Planning Commission voted three to two in favor of changing the 80-percent requirement to 100-percent. Staff recommends that that the Board set a public hearing date of March 9, 2005 to amend Sections 17-73 and 17-76 of the Code of the County of Chesterfield as presented by the Committee to the Planning Commission by changing the 50-percent paving requirement to 60-percent; changing the 80- percent State road acceptance requirement to 90-percent; and approving the three-layer paving system. District: Countywide 000050 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 17-73 AND 17-76 OF THE SUBDIVISION ORDINANCE RELATING TO STANDARDS FOR PAVING OF STREETS AND ACCEPTANCE INTO THE STATE SYSTEM BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-73 and 17-76 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-73. Installation of Improvements and Bonding. OOO (2) No more that :50 60 percent of the building permits in any recorded section of a residential or residential townhouse subdivision shall be issued until the paving requirements in that section have been completed. (3) No more that 80 90 percent of the building permits in any section of a residential or residential townhouse subdivision shall be issued until the streets have been constructed to state standards and accepted into the state system as applicable. OOO Sec. 17-76. Arrangement. (k) The minimum pavement design for all local streets, residential collector streets, private streets, alleys and accessways in any subdivision shall have n~ a ~:~; .... tw,?. :~'~ ^c ~.;.,~; ........... ~ ;~,,,,~;. the ,7.'.rface cc. urr, e pavement designed utilizing base stone, base asphalt, and surface asphalt as approved by the director of environmental engineering, 000 (2) That this ordinance shall become effective immediately upon adoption 00005:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 9, 2005 Item Number: 8.B.l.b. Subiect: Request to Set a Public Hearing Date to Consider the Restriction of Through Truck Traffic on McEnnalty Road County Administrator'sComments: /'~--~~:~' t~/~ County Administrator: Board Action Requested: The Board is requested to set March 9, 2005, as a public hearing date to consider the restriction of through truck traffic on McEnnally Road between North Spring Run Road and Winterpock Road. Summary oflnformation: Mrs. Humphrey received a request to restrict any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, from using McEnnally Road (Route 702) between North Spring Run Road (Routes 662 and 702) and Winterpock Road (Route 621). The recommended alternate route is Winterpock Road (Route 621), Hull Street Road (Route 360), and North Spring Run Road (Route 702). The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the effected area. Evaluation of the second criterion will include safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. Sections of McEnnally Road are only fourteen to fifteen feet wide, with no usable shoulder width. (Continued next page) Preparer: R.J. McCracken Title: Attachments: Yes No Director of Transportation Agen587 # 000052 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 (Summary of Information: Continued) Based on staff's preliminary review, this request will satisfy these two criteria. In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway, or 2) the roadway must be functionally classified as either a local or collector road. Based on staff's preliminary review, this request will satisfy the second criterion, in that McEnnally Road is classified by VDOT as a local road. Since staff's preliminary review indicates that the request will satisfy VDOT's first two criteria, and one of VDOT's second two criteria, it is staff's determination that McEnnally Road will qualify for restriction to through truck traffic. Recommendation: Staff recommends that the Board set March 9, 2005, as a public hearing date to consider a through truck traffic restriction on McEnnally Road between Spring Run Road and Winterpock Road, and authorize the advertisement for that hearing. District: Matoaca 000053 McEnnaily Road (Route 702) Through Truck Traffic Restriction Request Proposed Restricted Route Proposed Alternate Route 000054 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin,q Date: February 97 2005 Item Number: 8.B.l.c. Subject: Set a Public Hearing to Consider the Appropriation of $1,157,400 Refund Received from the Riverside Regional Jail Authority County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board of Supervisors set March 23, 2005 for a public hearing to consider the appropriation of the $1,157,400 per diem refund received from the Riverside Regional Jail Authority. The refund will be used to offset the expected shortfall in the regional jail budget for this fiscal year. Summary of Information: This item requests that the Board of Supervisors set a public hearing to consider the appropriation of $1,157,400 received from the Riverside Regional Jail Authority (RRJA) as a refund for per diem payments. Last year, the RRJA generated excess funds in the amount of $4,548,637.74. The RRJA generated excess revenue by selling beds to federal agencies, contracting with the State to hold inmates under the Jail Contract Bed program, and selling beds to member and non-member jurisdictions. The Authority voted to refund $2,274,318.87, fifty percent of the excess revenue, to participating localities, of which $1,157,400.87 is Chesterfield County's share. The remaining $2,274,318.87 will be deposited into the RRJA expansion fund. Preparer: Attachments: Rebecca T. Dickson --~ Yes No Title: Director, Bud.qet and Manaqement # 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 9, 2005 Summary of Information (Cont.): In FY2003, the average daily population for Chesterfield at the Riverside Regional Jail was 504.7 and in FY2004 the average daily population was 523.7. The average daily population for the current fiscal year, through December, has been 485.0. Increases in the number of arrests and convictions continue to contribute to the high populations at both the local and regional jails. If current factors remain constant, the average daily population for the twelve-month period could be 553, at a cost of approximately $7,468,500. The current fiscal year budget for per diem payments is $6,200,300. This would cause overspending of more than $1.2 million. The refunded $1.1 million will be used to offset the projected overspending. It is uncertain as to whether revenue excesses and refunds will be generated in the future. As the member jurisdictions continue to increase their utilization of beds, federal inmates, Jail Contract Beds, and non-member jurisdictions will continue to be removed to accommodate the needs of the member jurisdictions. 000056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 9, 2005 Item Number: 8.B.l.d. Subiect: Set Date to Hold a Public Hearing to Consider the Appropriation of Up to $30,000,000 in Payment to the Escrow Agent for Advance Refunding of Series 1998A and Series 1999A General Obligation Bonds and Closing Costs, and Adopt a Resolution for the Advance Refunding County Administrator: Board Action Requested: Set Public Hearing Date for February 23, 2005 to consider appropriation of up to $30,000,000 for the advance refunding of Series 1998A and Series 1999A general obligation bonds and closing costs and adopt a resolution for the advance refunding Summary of Information: The County's financial advisors (Public Resources Advisory Group) have analyzed the County's outstanding general obligation debt and determined that the market is favorable for refinancing various callable bonds. The projected present value savings as a percentage of refunded par of 3.94% could result in an estimated present value savings of $798,000. Staff requests that the Board of Supervisors set the public hearing date of February 23, 2005 to consider the appropriation for the refunding and related closing costs. Preparer: RebeccaT. Dickson Attachments: Ycs No Title: _Director, Budget & Manaqement 00005'7 A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF AN ISSUE OF NOT TO EXCEED THIRTY MILLION DOLLARS ($30,000,000) PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, FOR THE PURPOSE OF REFUNDING IN ADVANCE OF THEIR STATED MATURITIES ALL OR A PORTION OF THE COUNTY'S OUTSTANDING GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES A OF 1998, ALL OR A PORTION OF THE COUNTY'S OUTSTANDING GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES A OF 1999 AND ALL OR A PORTION OF ONE OR MORE OTHER SERIES OF THE COUNTY'S OUTSTANDING GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS; FIXING THE FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS; PROVIDING FOR THE SALE OF SUCH BONDS AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO; AUTHORIZING AND PROVIDING FOR THE PREPARATION AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT RELATING TO SUCH BONDS; AND PROVIDING WITH RESPECT TO CERTAIN OTHER MATTERS RELATED THERETO BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Findings and Determination. (a) Pursuant to Chapter 5.1 of Title 15.1 of the Code of Virginia, 1950, recodified effective December 1, 1997 as Chapter 26 of Title 15.2 of the Code of Virginia, 1950, the same being the Public Finance Act of 1991 (the "Public Finance Act of 1991") an election duly called and held in the County of Chesterfield, Virginia (the "County") on November 5, 1996 and an Order of the Circuit Court of the County, dated January 6, 1997, and pursuant to a resolution duly adopted by this Board on December 10, 1997, there were authorized to be issued, sold and delivered the County's $64,265,000 principal amount of General Obligation Public Improvement Bonds, Series A of 1998, dated January 15, 1998 and maturing in varying principal amounts on January 1 in each of the years 1999 to 2018, both inclusive (the "Series A of 1998 Bonds"). (b) Pursuant to the Public Finance Act of 1991 as then in effect, an election duly called and held in the County on November 5, 1996 and an Order of the Circuit Court of the County, dated January 6, 1997, and pursuant to a resolution duly adopted by this Board on December 10, 1997, there were authorized to be issued, sold and delivered the County's $29,620,000 principal amount of General Obligation Public Improvement Bonds, Series A of 1999, dated January 15, 1999 and maturing in varying principal amounts on January 1 in each of the years 2000 to 2019, both inclusive (the "Series A of 1999 Bonds"). (c) Pursuant to the Public Finance Act of 1991, the County has heretofore authorized to be issued, sold and delivered one or more series of the County's General Obligation Public Improvement Bonds in addition to the Series A of 1998 Bonds and the Series A of 1999 Bonds. 468762.1 0273~:S0058 -2- (d) Pursuant to Article 5 of the Public Finance Act of 1991 (Sections 15.2- 2643 through 15.2-2649, both inclusive, of the Code of Virginia, 1950, as now in effect), the County is authorized to issue refunding bonds to refund any or all of its bonds in advance of their stated maturities. (e) This Board deems it advisable and in the interest of the County to refund in advance of their stated maturities all or a portion of one or more of the outstanding maturities of the Series A of 1998 Bonds and the Series A of 1999 Bonds and all or a portion of the outstanding maturities of one or more other series of the County's general obligation public improvement bonds (the "Refunded Bonds"). (f) This Board deems it advisable and in the best interest of the County to authorize and provide for the issuance, sale and delivery pursuant to such Article 5 of the Public Finance Act of 1991 (Sections 15.2-2643 through 15.2-2649, both inclusive, of the Code of Virginia, 1950, as now in effect) of an issue of General Obligation Public Improvement Refunding Bonds for the purpose of refunding in advance of their stated maturities all or a portion of the Refunded Bonds. SECTION2. Authorization of General Obligation Public Improvement Refunding Bonds. For the purpose of refunding in advance of their stated maturities all or a portion of the bonds described in Section 1, there are hereby authorized to be issued, sold and delivered an issue of general obligation public improvement refunding bonds of the County in a principal amount not exceeding $30,000,000 to be designated and known as "General Obligation Public Improvement Refunding Bonds" (the "Bonds"). The Bonds are to be issued pursuant to the provisions of Chapter 26 of Title 15.2 of the Code of Virginia, 1950, as now in effect (the same being the Public Finance Act of 1991). SECTION 3. Approval of the Details and Sale of the Bonds. (a) The Bonds shall be dated such date, shall bear interest from their date payable on such date and semiannually thereafter and shall have such series designation as shall be determined by the County Administrator. The Bonds shall mature and become due and payable on such date or dates not exceeding twenty (20) years from their date and in such principal amounts on each such date as shall be determined by the County Administrator. The Bonds may be sold contemporaneously with any other bonds of the County. (b) (i) The Bonds shall be issued only in fully registered form. One Bond representing each maturity of the Bonds will be issued to and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, as registered owner of the Bonds, and each such Bond shall be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interests in the Bonds purchased. (ii) Principal, premium, if any, and interest payments on the Bonds will be made by the County by wire transfer to DTC or its nominee, Cede & Co., or such other 468762.1 027342 RES 000059 -3- nominee of DTC, as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal, premium, if any, and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The County will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. So long as the Bonds are in book-entry only form, the County Treasurer will serve as Registrar and Paying Agent for the Bonds. The County reserves the right to designate a successor Registrar and Paying Agent for the Bonds if the Bonds at any time cease to be in book-entry only form. (c) The Bonds shall be subject to redemption at the option of the County prior to their stated maturities, in whole or in part at any time, on such dates and with such redemption premiums, if any, as shall be determined by the County Administrator. (d) In accordance with and subject to the provisions of the Detailed Notice of Sale of the Bonds, bidders may provide that all the Bonds shall be issued as serial Bonds or may provide that any two or more consecutive annual principal amounts shall be combined into one or more term Bonds. If the successful bidder designates principal amounts to be combined into one or more term Bonds, each such term Bond shall be subject to mandatory sinking fund redemption commencing on such date in the first year which has been combined to form such term Bond and continuing on such date in each year thereafter until the stated maturity date of that term Bond. The amount redeemed in any year shall be equal to the principal amount of serial Bonds that would otherwise have matured in such year. Bonds to be redeemed in any year by mandatory sinking fund redemption shall be redeemed at par and shall be selected by lot from among the Bonds then subject to redemption. The County, at its option, may credit against any mandatory sinking fund redemption requirement term Bonds of the maturity then subject to redemption which have been purchased and cancelled by the County or which have been redeemed and not theretofore applied as a credit against any mandatory sinking fund redemption requirement. (e) If any Bond (or any portion of the principal amount thereof in installments of $5,000) shall be subject to redemption and shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, the premium, if any, payable upon such redemption and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the registered owner of such Bond at his address as it appears on the books of registry kept by the Registrar for the Bonds. The Registrar shall not be required 468762.1 027342 RES 000060 -4- to exchange or transfer any Bond later than the close of business on the forty-fifth (45th) day next preceding the date fixed for redemption of such Bond or any portion thereof. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall have been duly made or provided for, interest on such Bond shall cease to accrue from and after the date so specified for redemption thereof. So long as the Bonds of any series are in book-entry only form, any notice of redemption will be given only to DTC or its nominee. The County shall not be responsible for providing any beneficial owner of the Bonds with notice of redemption. SECTION4. Appointment of County Treasurer as Registrar and Paying Agent; Payment of Bonds; Books of Registry; Exchanges and Transfers of Bonds. (a) Appointment of Registrar and Paying Agent. The County Treasurer is hereby appointed Registrar and Paying Agent for the Bonds (hereinafter referred to as the "Registrar"). (b) Payment of Bonds. (i) At any time during which the Bonds shall be in fully registered form, the interest on the Bonds shall be payable by check mailed by the Registrar to the registered owners of the Bonds at their addresses as the same appear on the books of registry as of the record date for the payment of interest on the Bonds, and the principal of and premium, if any, on the Bonds shall be payable at the office of the Registrar; provided, however, that so long as the Bonds are in book-entry only form and registered in the name of Cede & Co., as nominee of DTC, or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. (ii) At any time during which the Bonds shall be in book-entry form, the principal of and premium, if any, and interest on the Bonds shall be payable in accordance with the arrangements made with the depository for the Bonds. (iii) The principal of and premium, if any, and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. Interest on the Bonds shall be calculated on the basis of a 360-day year consisting of twelve 30-day months. (c) Books of Registry; Exchanges and Transfers of Bonds. (i) At all times during which any Bond remains outstanding and unpaid, the Registrar shall keep or cause to be kept at its office, books of registry for the registration, exchange and transfer of the Bonds. Upon presentation at the office of the Registrar for such purpose, the Registrar, under such reasonable regulations as it may prescribe, shall register, exchange, transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as herein set forth. (ii) Any Bond may be exchanged at the office of the Registrar for a like aggregate principal amount of such Bonds in other authorized principal amounts of the same interest rate and maturity. (iii) Any Bond may, in accordance with its terms, be transferred upon the books of registry by the person in whose name it is registered, in person or by his duly 468762.1 027342 RES 000061 -5- authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or his duly authorized agent, in form satisfactory to the Registrar. (iv) All transfers or exchanges pursuant to this Section 4(c) shall be made without expense to the registered owners of the Bonds, except as otherwise herein provided, and except that the Registrar shall require the payment by the registered owner of any Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4(c) shall be cancelled. SECTION 5. Execution and Authentication of Bonds; CUSIP Identification Numbers. (a) Execution of Bonds. The Bonds shall be executed in the name of the County by the manual or facsimile signatures of the Chairman and the Clerk of the Board of Supervisors, and the corporate seal of the Board of Supervisors shall be impressed, or a facsimile thereof printed, on the Bonds. (b) Authentication of Bonds. The County Administrator shall direct the Registrar to authenticate the Bonds and no Bonds shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on such Bond shall have been manually executed by the Registrar. Upon the authentication of any Bond the Registrar shall insert in the certificate of authentication the date as of which such Bond is authenticated as follows: (i) if the Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date the Bonds are delivered to and paid for by the initial purchasers thereof, (ii) if the Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date, (iii) if the Bond is authenticated on or after the record date for the payment of interest on the Bonds and prior to such interest payment date, the certificate shall be dated as of such interest payment date and (iv) in all other instances the certificate shall be dated the date upon which the Bond is authenticated. The execution and authentication of the Bonds in the manner above set forth is adopted as a due and sufficient authentication of the Bonds. (c) CUSIP Identification Numbers. CUSIP identification numbers may be printed on the Bonds, but neither the failure to print any such number on any Bonds, nor any error or omission with respect thereto, shall constitute cause for failure or refusal by the successful bidder for the Bonds to accept delivery of and pay for the Bonds in accordance with the terms of its bid to purchase the Bonds. No such number shall constitute or be deemed to be a part of any Bond or a part of the contract evidenced thereby and no liability shall attach to the County or any of its officers or agents because of or on account of any such number or any use made thereof. SECTION 6. Tax Covenant. The County covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury Regulations promulgated thereunder throughout the term of the Bonds. SECTION 7. Sources of Payment of Bonds. The full faith and credit of the County shall be and is hereby irrevocably pledged to the punctual payment of the principal of and premium, if any, and interest on the Bonds as the same become due. In each year while the 468762.1 027342 RES 000062 -6- Bonds, or any of them, are outstanding and unpaid, the Board of Supervisors is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on the Bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. SECTION 8. Form of Bonds. The Bonds shall be in substantially the form set forth in Exhibit A with such necessary or appropriate variations, omissions and insertions as are incidental to their numbers, interest rates and maturities or as are otherwise permitted or required by law or this resolution. SECTION 9. Preparation and Distribution of Preliminary Official Statement and Preparation, Execution and Delivery of Official Statement; Preliminary Official Statement "Deemed Final" for Purposes of Securities and Exchange Commission Rule 15c2-12. (a) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare and distribute, or cause to be prepared and distributed, to prospective purchasers of the Bonds a Preliminary Official Statement relating to the Bonds. All actions taken by the officials, employees, agents and attorneys of the County with respect to the preparation and distribution of such Preliminary Official Statement prior to the date hereof are hereby ratified and confirmed. (b) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare, or to cause to be prepared, a final Official Statement relating to the Bonds, such final Official Statement to be in substantially the form of the Preliminary Official Statement with the completion therein of the information with respect to the interest rates to be borne by the Bonds as specified by the successful bidder for the Bonds and other definitive details of the Bonds determined upon the sale of the Bonds to the successful bidder therefor. (c) The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Bonds the final Official Statement relating to the Bonds in accordance with the provisions of the Detailed Notice of Sale relating to the Bonds. (d) The Preliminary Official Statement shall be "deemed final" as of its date for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the Bonds a certificate dated the date of the Preliminary Official Statement stating that the Preliminary Official Statement is deemed final by the County for purposes of Rule 15c2-12 as of its date. SECTION 10. Sale of Bonds. (a) There is hereby delegated to the County Administrator authority, without further action by the Board of Supervisors, to sell the Bonds authorized for issuance under this resolution in accordance with the provisions hereof at competitive sale at such price, plus accrued interest thereon from their date to the date of 468762.1 027342 RES OOO063 -7- delivery thereof and payment therefor, and on such other terms and conditions as shall be provided in the Detailed Notice of Sale relating to the Bonds. The County Administrator is hereby authorized to cause to be prepared, published and distributed a Detailed Notice of Sale of the Bonds in such form and containing such terms and conditions as he may deem advisable, subject to the provisions hereof. In lieu of publishing the full text of the Detailed Notice of Sale of the Bonds in accordance with the provisions of the immediately preceding sentence, the County Administrator is hereby authorized to cause a Summary Notice of Sale of the Bonds in such form as the County Administrator shall approve to be published in The Bond Buyer on a date selected by the County Administrator. (b) The County Administrator is hereby authorized to receive bids for the purchase of the Bonds and, without further action by the Board of Supervisors, to accept the bid offering to purchase the Bonds at the lowest true interest cost to the County, computed in accordance with the provisions of the Detailed Notice of Sale; provided (i) that such bid is accompanied by a surety bond meeting the conditions specified in the Detailed Notice of Sale and is otherwise in conformity with the Detailed Notice of Sale and (ii) that the true interest cost to the County as specified in such bid is not in excess of four and one-half percent (4.50%). The County Administrator is hereby further authorized to determine, or to modify the provisions of this resolution with respect to, the dated date of the Bonds, the interest payment dates for the Bonds, the dates on which the Bonds shall mature and the principal amount of the Bonds maturing on each such maturity date and to fix the rates of interest to be borne by the Bonds of each maturity as specified in the bid accepted by him in accordance with the immediately preceding sentence. (c) The County Administrator is hereby further authorized to execute and deliver to the purchasers of the Bonds authorized for issuance under this resolution a Continuing Disclosure Certificate evidencing the County's undertaking, to comply with the continuing disclosure requirements of Paragraph (b)(5) of such Rule 15c2-12 to the extent applicable to the Bonds. The County Administrator, the Director of Accounting and the County Attorney are hereby authorized to execute and deliver to the purchasers of the Bonds one or more certificates in the forms provided for in the Official Statement relating to the Bonds. SECTION 11. Authorization to Designate the Refunded Bonds for Redemption; Authorization to Select An Escrow Agent; Authorization to Enter into an Escrow Deposit Agreement; Authorization to Select a Verification Agent. (a) Subject to the sale and receipt of the proceeds of the Bonds, the County Administrator is hereby authorized to designate the Refunded Bonds for redemption on such date or dates as the County Administrator shall determine and is hereby further authorized to request the County Treasurer, as Registrar and Paying Agent for the Refunded Bonds, to cause the notice of the redemption of the Refunded Bonds to be given in accordance with the provisions of the proceedings authorizing the issuance of the Refunded Bonds. (b) The County Administrator is hereby authorized, in his discretion, to select a bank or trust company to serve, or the County may itself serve, as Escrow Agent, if necessary, and to deliver to such Escrow Agent or applicable County officials irrevocable written instructions to give notices, or to cause such notices to be given, in the name and on behalf of the County, to the holders of the Refunded Bonds of the redemption of such Refunded Bonds on the 468762.1 027342 RES 000064 -8- dates fixed for the redemption thereof, such notices to be given in the manner and at the time or times provided in proceedings authorizing the issuance of the Refunded Bonds. (c) The County Administrator is hereby authorized, in his discretion, to execute and deliver an Escrow Deposit Agreement by and between the County and the Escrow Agent in such form as shall be approved by the County Administrator upon the advice of counsel (including the County Attorney or Bond Counsel), such approval to be conclusively evidenced by the execution of the Escrow Deposit Agreement by the County Administrator. (d) The County Administrator is hereby authorized to select a verification agent, if necessary, in connection with the refunding of the Refunded Bonds. SECTION 12. Authorization to Purchase Government Securities. The County Administrator or the County Treasurer is hereby authorized to execute, on behalf of the County, subscriptions for United States Treasury Obligations- State and Local Government Series, if any, to be purchased by the County in connection with the refunding of the Refunded Bonds. Such United States Treasury Obligations - State and Local Government Series, if any, so purchased shall be held by or on behalf of the County Treasurer or by the Escrow Agent under and in accordance with the provisions of any Escrow Deposit Agreement entered into in connection with the refunding of the Refunded Bonds. The County Administrator and or the County Treasurer is hereby authorized to enter into such purchase agreements, including forward supply agreements, if any, as shall be required in connection with the refunding of the Refunded Bonds providing for the purchase by or on behalf of the County in the open market of direct general obligations of, or obligations the payment of the principal of and interest on which are unconditionally guaranteed by, the United States of America. The County Administrator or the County Treasurer is hereby authorized to sell any securities held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement and to purchase securities in lieu of and in substitution therefor. SECTION 13. Filing of This Resolution. The County Attorney is hereby authorized and directed to file a copy of this resolution, certified by the Clerk of the Board of Supervisors to be a true and correct copy hereof, with the Circuit Court of the County of Chesterfield. SECTION 14. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. SECTION 15. Headings of Sections. The headings of the sections of this resolution shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. SECTION 16. Effective Date. This resolution shall take effect upon its adoption. 468762.1 027342 RES 000065 UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BOND, SERIES __ OF 200_ EXHIBIT A REGISTERED No. R-__ INTEREST RATE: MATURITY DATE % __, 20__ REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: DATE OF BOND: _, 200_ REGISTERED $ CUSIP NO. The County of Chesterfield (hereinafter referred to as the "County"), a political subdivision of the Commonwealth of Virginia, for value received, hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above), unless this Bond shall have been duly called for previous redemption and payment of the redemption price shall have been duly made or provided for, the Principal Amount (specified above), and to pay interest on such Principal Amount on _, __ and semiannually on each and thereafter from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date if interest has been paid to such date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such interest payment date if interest has been paid to such date, until the payment of such Principal Amount (each such date is hereinafter referred to as an interest payment date) at the Interest Rate (specified above) per annum, by check mailed by the Registrar hereinafter mentioned to the Registered Owner in whose name this Bond is registered on the books of registry kept and maintained by the Registrar, as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date; provided, however, that so long as this Bond is in book- entry only form and registered in the name of Cede & Co., as nominee of The Depository Trust Company ("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a 360-day year consisting of twelve 30-day months. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the office of the County Treasurer of the County, in Chesterfield, A-1 468762.1 027342 RES 000066 Virginia (the "Registrar"). The principal of and premium, if any, and interest on this Bond are payable in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. This Bond is one of a duly authorized issue of Bonds (herein referred to as the "Bonds") of the aggregate principal amount of Dollars ($. .) of like date and tenor herewith, except for number, denomination, interest rate, maturity and redemption provisions, and is issued for the purpose of refunding in advance of their stated maturities certain previously issued general obligation bonds of the County, under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), and a resolution duly adopted by the Board of Supervisors of the County under the Public Finance Act of 1991. The Bonds of the issue of which this Bond is one maturing on and after __, ~ (or portions thereof in installments of $5,000) shall be subject to redemption at the option of the County prior to their stated maturities on or after , ~ in whole or in part at any time, in such order as may be determined by the County (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bond or portions thereof shall be selected by lot), at a redemption price equal to the principal amount thereof, together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof. If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption, the premium, if any, payable upon such redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the Registered Owner of this Bond at his address as it appears on the books of registry kept by the Registrar for the Bonds. The Registrar shall not be required to exchange or transfer this Bond later than the close of business on the forty-fifth (45th) next day preceding the date fixed for redemption of this Bond or any portion hereof. If notice of the redemption of this Bond shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall have been duly made or provided for, interest hereon shall cease to accrue from and after the date so specified for redemption hereof. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of the series of which this Bond is one, of other authorized principal amounts of the same interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by his attorney duly authorized in writing, at the office of the Registrar but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings A-2 468762.1 027342 RES 00006'7 authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer, a new Bond or Bonds of the series of which this Bond is one, of authorized denominations and of the same aggregate principal amount, will be issued to the transferee in exchange herefor. The full faith and credit of the County are irrevocably pledged to the punctual payment of the principal of and premium, if any, and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, the Board of Supervisors is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on this Bond to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by or on behalf of the Registrar. It is hereby certified, recited and declared that all acts, conditions and things required to have happened, to exist and to have been performed precedent to and in the issuance of this Bond and the series of which it is one, do exist, have happened and have been performed in regular and due time, form and manner as required by law, and that this Bond and the Bonds of the series of which this Bond is one do not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be executed by the manual or facsimile signature of the Chairman of such Board; a facsimile of the corporate seal of such Board to be imprinted hereon, attested by the facsimile signature of the Clerk of such Board; and this Bond to be dated __, 200_. [SEAL] Attest: Clerk of the Board of Supervisors Chairman of the Board of Supervisors proceedings. CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned Date of Authentication: County Treasurer, as Registrar A-3 468762.1 027342 RES ooooSs unto For value received, ASSIGNMENT the undersigned hereby sell(s), assign(s) and transfer(s) (Please print or type name and address, including postal zip code, of transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints , attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration, enlargement or any change whatsoever. A-4 468762.1 027342 RES 000069 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: 8.B.2. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Dale: Court Yard Road Preparer: Richard M. McEIfish Title: Director, Environmental Enqineerin.q Attachments: Yes -~No 000070 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- Court Yard Rd DISTRICT: DALE MEETING DATE: 9 February 2005 ROADS FOR CONSIDERATION: COURT YARD RD Vicinity Map: Court Yard Rd COURT YARD RD LANDFILL DR Produced By Chesterfield County GIS 1.EVERGREEN AF 2. OAKBROOKLN 3. MAPLE LANDING 4. HOLLY ARBOR C' 5. HIDDEN ARBOR 00007:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 9, 2005 Item Number: 8.B.3. Subiect: Approval of Sewer Contract for Rivers Bend East Offsite Sanitary Sewer, Contract Number 04-0335 County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 6,598 L.F.± of 15" and 16" oversized wastewater lines. The Developer is required to have a 10" wastewater line to serve his development. Staff has requested that the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Rivers Bend East LLC Contractor: Castle Equipment Corporation Contract Amount: Estimated County Cost for Oversizing .................. $43,548.00 Estimated Developer Cost ............................. $574,980.89 Estimated Total ...................................... $618,528.89 Code: Refunds thru Connections - Oversizing 5N-572VO-E4C District: Bermuda Preparer: Craig S. Bryant Attachments: Title: Director of Utilities #0000?Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 9, 2005 Budget and Management Comments: This item requests that the Board approve a contract to River's Bend East, LLC. for an offsite sanitary sewer. Staff has requested that the developer, Castle Equipment Corporation, install oversized sewer lines to provide service to adjacent properties. County ordinance entitles the developer to refunds for the cost of the oversized improvements. Funding for cash refunds and refunds through connections have been appropriated in the FY2005 budget. No additional appropriation is necessary to cover the cost for this project. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement OOO073 Rivers VICINITY SKETCH Bend East Offsite Sanitary County Project # 04-0335 Sewer River Existing Rivers Bend Pum Station 'i Proposed 1~,2'[¢J ! Wastewater Line tCo. Proj. ~-0535 Rivers Bend Subdivision OOO0?4 Chesterfield Count? D~partment of Utilities S I Iici CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 9, 2005 Item Number: 8.B.4. Subiect: Approval of Change Order # 2 for the Repairs to the Falling Creek Dam Contract County Administrator's Comments= j/~=__~~,r ¢~/ County Administrator: Board Action Requested: The Board of Supervisors is requested to approve Change Order #2 in the amount of $62,437.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: Change Order #2 represents repairs to the base of the dam and injection of chemical grouting into the top of the joints at the top of the dam. This work is required to stop seepage under the dam and to prevent water from entering the top of the joints, which could cause freeze and thaw damage. This project is funded in the operating budget. District: Dale Preparer: Roy E. Covinqton Title: Assistant Director Attachments: ~-~ Yes No # oOOOTS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 9, 2005 Budget and Mana.qement Comments: This item requests that the Board approve change order number two in the amount of $62,437 to the Falling Creek Dam contract. In order to maintain the operating permit for the dam, repairs are necessary to stop seepage under the dam and to prevent water from entering the top of the joints which could potentially cause freeze and thaw damage. Funding is available in the fiscal year 2005 water operating budget for the increase in the contract. Board approval is required according to County policy when any single change order increases the amount of a contract by more than $50,000. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: 8.B.5. Subiect: Approval of Lease of the Greenfield Community Association Community Building to Operate a Teen Center County Administrator's Comments: //~_.~q~ ,/~/~~ County Administrator: BoardAction Requested: Authorize the County Administrator to enter into a lease agreement with the Greenfield Community Association for the use of the Greenfield Community Association Building from June 27, 2005 to August 5, 2005. Summary of Information: Since 1996 the County has operated a teen center at the Greenfield Community Association Building. The Greenfield Teen Advisory Committee, which includes parents and teenagers from the Greenfield area have requested that programs be held at this site. A $2,000 fee will be charged for use of the facility. Funds are available in the Parks and Recreation Department budget. These programs positively impact the teen population in the area. Approval is recommended District: Midlothian Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: -]No # 000077 VICINITY SKETCH APPROVAL OF A LEASE OF THE GREENFIELD COMMUNITY ASSOCIATION COMMUNITY BUILDING TO OPERATE A TEEN CENTER [~ N County Department of Ulilltle~ Right Of way Office O000?8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: 8.B.6.a. Subiect: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 21, Rutherford Village at Charter Colony County Administrator's Comments: ~"~...~4,X~ /'-'~/'~,~,~ County Administrator: Board Action Requested: Grant Gerald D. MacAulay and Jennifer L. Whitaker, permission for a proposed fence to encroach within an 8' easement across Lot 21, Rutherford Village at Charter Colony, subject to the execution of a license agreement. Summary of Information: Gerald D. MacAulay and Jennifer L. Whitaker have requested permission for a proposed fence to encroach within an 8' easement across Lot 21, Rutherford Village at Charter Colony. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs -~No 000079 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN AN EIGHT FOOT EASEMENT ACROSS LOT 21. RUTHERFORD VILLAGE AT CHARTER COLONY ~,ES PL N 000080 Chesterfield County Department of Utilities 1 Irot eq~al~ ~,16.67 lbet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: 8.B.6.b. Subiect: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 12017 De Lavial Street County Administrator: ~ Board Action Requested: Grant McLaughlin, LLC, permission to install a private water service within a private easement and authorize the County Administrator to execute the water connection agreement. Summary of Information: McLaughlin, LLC, has requested permission to install a private service within a private easement to serve property at 12017 De Lavial Street. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs --]No #O0008Z VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 12017 DE LAVIAL STREET E rLZ- CT ~ o,~9..¢,¢,' o'6- ,% HoU,$ ,',',E Chesterfield County Department of Utilities I llcl 000083 · 8.9'~ . 114.9'~ 21.6' ~ i6.'r OktlGIfdlALDOCUIIENTOPPO01~ js 36.5' ,,.o.. ~s,,. w~,. ,~.. ,, A, BOOK 6 15, 6 aGE 2 4 8 OETAIL SCALE: 1"=~o' ~,N: 78765~5874~000 U~ITS OF ~D_ -- · ' ' _,,~ .. 0STURBANCE ..~' . S 1~5047 W ~.~...~ .... _.~....-" ~,:. "' ....22e.~o_ ~'~"~"T o~Y A, HUUP~R(Y ~R. ' · I~ I,,~ ' ,i,-'" ~ ,A"~ A~ m~l O.B. 5029. PG. 81 t ~ I.:" 56.~'! ,," -" ' ' .--i" I ..... I.e~l ..i." ,.,-r~' ~ .'":' 't' .; ': .... ~:' ?:~ ~ ,", .." sss .... :. :~~' '~' ~ I _c~_, ,." 0ETAIC' ~~ .~ DE~S V. ~ -" :.,' I '1 ~'~~'~ STACY HARDAWAY ..... I -"~ I ;'", ~' -;'~ "~' ~; q l i Z I "' I / " "~' ~~ II GPIN: 787654508600000 .... . .~' I ~ ,.' ~ , ~ - ,.D.c, 3865, PG. 88~ i ..... - ' / ~ I ~' ~ ~e ~' -- ~ .... t,-~ 76 OQ~' ~ , , . ~u.vv ,' ,' ":;=::: ................ ~ ,' .... ~],,"~ _'. ( N ,13'50'47" E ? ' T ..... ,/ :,'" (J,'t' 'e'l ~"" ~ .... " : ' ,'" ..~'~ PROPOSEO"I [ .-P~OPOSED ,~1~"' , I ' ,.,' ...,-' ~ DRIVE WAY ,." SILT FENCE ,.-'" /". ADAMS T.L. & ,. ...... t," II ."'1 ..'" ,,' ,'" ! -"" · /'" ucexR ~usm~s ~c.. I ........ -- F ' ,"'" ,' .... GPIN: 78765438g0000~..-'1'. ~'~5' ~ [ // ./ I , O.B. 4480, PG. 153" ; .... ' , /' I /30' IN.ESS/EGRESS, ,.' , ..... .... /' i , i,,' U~U~ & PRIVA~ .," ....... I Y I1 I~ 'Y wA~uNE EAS~E~ I-" "~--~ ....... /..-" I~k~ ~ /' ' /~ · " .'~ ~ ~t ; ' ......... -, · I1~= I , /, ' : ................... I ILl· · ':2::-~ ..... '-~-~ I~ I ~~~. '[~ ~ U~YTY POLE , EASEMENT I~] .. '~ ~ , ' ~ ~ l, ~ ~ ~ ' ! ~ ,,' , j: 270.00' TO ~E S/L OF ~ ' · ' ~E STREET DE LAVIAL AVENUE 3o' R/W Based on graphic determination ~ls SCALE tN FEET prope~ is in zone "C" of the Hud defined flood ha~ area as shown ~ CO~PILED P~T SHOWING A P~OPOSED DWEL~NG, on'F,E.H.A, Flood Znsumnce ~te /~"' ~'~ 30' IN~EESS/EGEESS, U~L~ & P~IVATE ~ap, Communi~ Panel ~510035 0121 B dated 3/16/83 ~' ~/~/_. ~ WATE~NE ~E~E~ & 10' X 30' PUBUC Th,~,u~,y.,S p~p,~d ~.th0,t m. ~ ~~U~?Y. ~'. [ 0,545 ACRES OF ~ND. ~CATED b~eflt of a ~tle binder and may ' q · ereforenotshow.allexisUng, - ,[ Ho. e067 . ~I[ON THE EAST SIDE OF D'E LAViAL easemen~ or o~er pe~inent fa= wh[= ==~ =~= m= p~ope~, ~~ AVENUE All lmprovemen= m~=n~be shown~[~ BERMUDA D[STR[~ ' " ' ~ ~ CHESTER~ELD COUNt, VIRGINIA :..!~t, :'~;:.. P~mcm~EO~I~I mu~~.~, DATE:SEPT. 15r 200~ Site DeveloPme~ ~]den~al ~ Znfragm~um ~ Te:hnology O~N BY: ]NL CHECK BY: WMN 00005.4 CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: 8.B.7. Subiect: Conveyance of an Easement to Verizon Virginia Incorporated County Administrator's Comments: ~"~_.~~,,;4 ~ ,/~~~~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. to relocate underground cable across county property at Chesterfield County Airport. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisor and the County Administrator to execute an easement agreement with Verizon Virginia Inc. to relocate underground cable across county property for the construction of the new hanger at Chesterfield County Airport. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Yes --]No # 000085 VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VERIZON VIRGINIA INC. Chesterfield Count~ Department of Utilities 000O86 · EXhibit "A" AIRFIELD DR EXISTING CABLE 15' i E/P I I I ~"11 2' I I 6PIN # 768-671-3895-00000 I I I I I I 7417 , I. I I I I I SITE PLAN # 04PR0341 I I I I 1 I lO' E/P PARCEL: 7417 Airfield Dr GRANTOR/OWNER: CITY/COUNTY: Chesterfield VERIZON VIRGINIA INC. Ooun~ of Chesterfield RIGHT-OF-WAY Exhibit ADDRESS:, MAGISTERIAL DIST.: Dale 9870 Government Center Parkway TAX MAP NO. 768671389500000 Chesterfield. VA 23832 .... "~""- DENOTEs PROPERTY LINE Attn: Joan Clay PROPERTY I.D. # 768671389500000 .... DENOTES 10' VERIZON R/W DEED BOOK _1004 PAGE _312 .: .:.' '. CONTACT TEL. NO.: 804 748-1362 . INSTRUMENT #: E.A.: P.D, McNair . , ::..,- GRANTOR: SH E-W N-S SH GRSM PHONE NO.: 804 772-80d'O · ,; OF f CENTRAL OFFICE: Cogblll:. ·. GRANTOR: PLAT BOOK _66a5_ PAGE_7a_ VZ ROW NUMBER: cBcc:0~;201742-W COVER SHEET NUMBER: CS- WORK ORDER #: 4A13382 000087 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: 8.B.8. Subiect: Resolution Supporting the Widening of Route 10 from Route 1 to Meadowville Road County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution supporting the widening of Route 10 from Route 1 to Meadowville Road. Summary oflnformation: Route 10 is a top priority highway improvement for the county. Per Congressman Forbes' request and to reinforce the county's support for the widening of Route 10, the attached resolution should be adopted. Recommendation: Staff recommends the Board adopt the attached resolution. District: Bermuda Preparer: R.J.McCracken Title: Director of Transportation agen5 8 8 Attachments: Ycs ['~No 000085[ WHEREAS, Route 10 in Chesterfield County is a principal arterial on the National Highway System which provides access between Interstates 95 and 295 and is a part of the Surface Transportation Assistance Act Truck Route system; and WHEREAS, Route 10 serves as the main thoroughfare to the Site of the territory of the Appomattox Indians and the community of Bermuda Hundred the first incorporated community in English America that was originally established in 1613 by Sir Thomas Dale and the home of John Rolfe and Pocahontas; and WHEREAS, visitors and residents must also travel along Route 10 to access Presquile National Wildlife Refuge, a 1329- acre island in the James River; and WHEREAS, Chesterfield County Historical Society, Henricus Park and area businesses are working together to bring tourism to this corridor and historic sites along Route 10 will be highlighted in the Jamestown 2007 celebration; and WHEREAS, in addition, Route 10 is a major corridor for industry in the Richmond Region and is a crucial link to Chesterfield's primary economic development area, including the Meadowville Technology Park; and, WHEREAS, the volumes on Route 10 between Interstates 95 and 295 are expected to increase from 45,000 vehicles per day to 65,000 vehicles per day in 2020; and WHEREAS, the efficient movement of traffic on Route 10 between Interstates 95 and 295 is of vital importance to the economic development of Chesterfield County and the Richmond Region and the widening of Route 10 has been a Chesterfield County Board of Supervisor priority project since 1992; and WHEREAS, in the early 1990's, Chesterfield County accomplished the six-lane widening of Route 10 from Meadowville Road to Interstate 295 by requiring developers to widen the west-bound lanes and by advancing funds to the state and administering a project to widen the east-bound lanes; and WHEREAS, in hopes of accelerating the Route 10 from Interstate 95 to Meadowville Road widening project, Chesterfield County, using state funds, administered the design and held citizen meetings; and WHEREAS, the Route 10 widening plans were approved by the Commonwealth Transportation Board on September 16, 1999, and have not advanced to the right-of-way and construction phases as a result of the lack of funding; and, 000089 WHEREAS, transportation improvements included in the Chesterfield County 2004 Bond Referendum were overwhelming supported by the citizens of the county and included $15 million for the widening of Route 10 from Interstate 95 to Ware Bottom Springs Road; and, WHEREAS, the current VDOT Six-Year Improvement Program has allocated no funds toward the total estimated project cost of $36 million. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors reiterates their support of the widening of Route 10 from Route 1 to Meadowville Road. BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors does hereby requests an allocation of funds necessary to widen Route 10 from Route 1 to Meadowville Road. 000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: 8.B.9. Subject: Transfer $4,000 from the Matoaca District Improvement Fund to the Department of Environmental Engineering to Purchase 140' of 30" Pipe to be Installed in a County Drainage Easement Located in Bay Hill Pointe Subdivision, Section 12, Baymill Court County Administrator's Comments: County Administrator: Board Action Requested: Transfer $4,000 from the Matoaca District Improvement Fund to the Department of Environmental Engineering to purchase 140' of 30" pipe to be installed in a County drainage easement located in Bay Hill Pointe Subdivision, Section 12, Baymill Court. Summary of Information' Supervisor Humphrey has requested to transfer $4,000 from the Matoaca District Improvement Fund to the Department of Environmental Engineering to purchase 140' of 30" pipe to be installed in a County drainage easement located in Bay Hill Pointe Subdivision, Section 12, Baymill Court. The Board can transfer public funds to a county department to improve County easements for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Ycs Title: Director, Budget and Management 0425:63085.1 -~No 000091 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider 'a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if appro.ved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:233~0.1 000092 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes No Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Title (if signing on behalf of an~ganization) Printed Name January 12, 2005 0407:23380.1 00009~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 9, 2005 Item Number: 8.B.10. Subject: Award of Tank Painting and Repairs for County Project #04-0299, Bellwood Elevated Water Storage Tank Repairs and Repainting ~ County Administrator: (~~ Board Action Requested: The Board of Supervisors is requested to award the repair and repainting contract to Utility Service Co., Inc. in the amount of $947,450 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of repainting the exterior and interior of the tank and repairing or replacing various structural and safety items. Staff received five (5) bids ranging from $947,450 to $1,191,750. The lowest bid, in the amount of $947,450, was submitted by Utility Service Co., Inc. The County's engineering consultant, Whitman, Requardt and Associates, LLP, has evaluated the bids and recommends award of the contract to the low bidder. This matter was originally brought to the Board at its January 12, 20051 meeting for approval to award a contract to Town Hall Painting. A bid protest was filed by another contractor. After reviewing the protest, staff decided that it would be in the best interest of the County to cancel the! bids and rebid the project. This agenda item is the result of that rebid. District: Bermuda Preparer: Title: Attachments: Roy Covington [---~ Yes NO Assistant Director CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 9, 2005 Budget and Management Comments: This item requests that the Board award a contract in the amount of $947,450 to Utility Service Co., Inc. to repaint the exterior and interior of the Bellwood elevated water tank and to repair and replace various structural and safety items. On January 12, 2005, the Board approved the award of a contract in the amount of $953,650 to Town Hall Painting Corporation for the same project. A bid protest was filed and the project was reopened for bid. This agenda item is the result of the re-bid. Please note that on January 12, 2005 the Board approved the transfer and appropriation of $188,000 from the water fund balance to the Bellwood Elevated Water Storage Tank project. The transfer has been completed and sufficient funds are available in the project for the new contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 9, 2005 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 00-0220 Rivers Bend Offices - Route 10 and Rivers Bend Road Developer: Rivers Bend Medical Offices, LLC Contractor: Castle Equipment Corporation Contract Amount: Wastewater Improvements - District: Bermuda $81,794.80 Preparer: Craig S. Bryant Title: Director of Utilities Attachments: [Yes No # 000094 Agenda Item February 9, 2005 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0013 Beulah Oaks, Section 2 Beulah Oaks Development Company, LLC R. J. Smith Construction, Incorporated Water Improvements - Wastewater Improvements - Dale $62,250.00 $152,159.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0229 Carole Heights, Section 2 Associate Builders Alliance, LLC Coastal Utilities, Incorporated Wastewater Improvements - Clover Hill $29,731.25 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0280 Old Creek West, Section 10 (Formerly Windy Creek C) Gills Gate, LLC McLane Construction Company Water Improvements - Wastewater Improvements - Clover Hill $21,144.00 $28,230.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0313 Village at Swift Creek - Primrose School Mac Real Estate Holdings Bookman Construction Company Water Improvements - Wastewater Improvements - Matoaca $23,850.00 $12,426.00 000095 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~AGENDA Meetin~l Date: February 9, 2005 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: C~'~ Board Action Requested: Summary of Information: Preparer: Lane B. Ramsay Title: County Administrator Attachments: 1Yes --1No # 000096 BOARD MEETING DATE 07/01/04 07/01/04 07/01/04 07/01/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 CHESTERFIELD COUNTY GENERAL FUND BALANCE February 09, 2005 DESCRIPTION FY2005 Actual Beginning Fund Balance Hurricane Isabel accrual FY2005 Adjusted Beginning Fund Balance FY05 Addition to Fund Balance Designate excess revenue (County) for non-recurring items in FY2006 Designate excess expenditures (County) for non-recurring items in FY2006 Designate excess expenditures (Schools) for non-recurring items in FY2005 FY04 Results of Operations - restore CSA fund balance shortfall for use in FY2005 FY04 Results of Operations - Bond referendum expenditures in FY2005 FY04 Results of Operations - Pay plan adjustments in three departments in FY2005 AMOUNT (3,379,255) 750,000 (2,163,220) (226,540) (3,077,862) (90,237) (60,000) (257,800) BALANCE $49,403,714 $46,024,459 $46,024,459 $46,774,459 $44,611,239 $44,384,699 $41,306,837 $41,216,600 $41,156,600 $40,898,800 000097 Board Meeting Dat~e CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT February 9, 2005 Description FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2000 BEGINNING JULY 1, 2003 4/9/2003 FY04 Budgeted Addition 4/9/2003 FY04 Capital Projects 7/23/2003 National search for a developer to revitalize the Cloverleaf Mall area 10/22/2003 Debris pick-up program due to Hurricane Isabel 4/14/2004 To General Services for building unexpected repairs and maintenance items incurred during FY04 4/14/2000 Trf to Sheriff for start-up expenses and capital for new replacemem jail project 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. Funds to be transferred to Police in FY2006 FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004 4/14/2004 FY05 Budgeted Addition 4/14/2004 FY05 Capital Projects 7/28/2004 Pre-development studies for Cloverleaf Mall 8/11/2004 Deposit on acquisition of the mall buildings at Cloverleaf Mall 9/3/2004 Purchase of public safety equipment for search and rescue, natural disasters and other emergency situations 10/13/2004 Operating costs associated with Cloverleaf Mall for 2004/2005 10/13/2004 Debt Service costs associated with IDA loan for Cloverleaf Mall 10/13/2004 Other Cloverleaf Mall operating costs (including costs associated with the acquisition of additional property) 11/10/2004 Woodn~nt Drive road and waterline repairs resulting from damage from Tropical Storm Gaston Amount 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,0O0) (1,000,000) (125,000) (260,000) (500,000) 9,600,000 (8,496,900) (65,000) (250,000) (59,600) (500,000) (300,000) (250,000) (30,455) Balance 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 2,319,212 2,059,212 1,559,212 11,122,692 2,625,792 2,560,792 2,310,792 2,251,192 1,751,192 1,451,192 1,201,192 1,170,737 000098 000099 Prepared by Accounting Department January 31, 2005 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 1/01 03/01 04/01 11/00 09/01 03/O3 03/04 11/04 12/04 12/04 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems School Archival/Retrieval System Lease Energy Improvements at County Facilities Energy Improvements at School Facilities Original Amount $16,100,000 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 21,970,000 21,639 1,519,567 427,633 Date Ends 11/19 11/21 03/05 03/06 09/05 07/05 11/23 11/24 01/08 12/17 12/10 Outstanding Balance 01/31/05 $12,075,000 10,965,000 34,144 5,620 3,288 58,647 5,780,000 21,970,000 19,698 1,519,567 427,633 TOTAL APPROVED AND EXECUTED $61,405,158 $52,,858,597 PENDING EXECUTION Description None Approved Amount O00100 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 ~ AGENDA Meetin~l Date: February9, 2O05 Item Number: 10.C. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: 1Yes --1No # ooo:l. Oa. 0 0 0 0 ~OOlO~ oo°ooo:8oo o~o~.o4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February9, 2005 Item Number: 11. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A) (7), Code of Virqinia, 1950, as amended, for consultation with legal counsel pertaining to actual litigation in the case of Simpson v. Chesterfield County and consultation with legal counsel and briefings by staff members on specific legal matters regarding a sewer back-up claim in Creekwood subdivision. Preparer: Steven L. Micas Title: County Attorney 0800:68131.1 (68160.1 ) Attachments: ~---] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: t~,~. Subject: Resolution Recognizing February 2005, as "Children's Dental Health Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Ms. Humphrey requested that the Board of Supervisors recognize February 2005, as "Children's Dental Health Month". Dr. Samuel W. Galston, Dr. C. Sharone Ward, Dr. Frank Farrington and JoAnne Wells, R.D.H. will be present to receive the resolution. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes No 000;!.0~ RECOGNIZING FEBRUARY 2005, AS ~CHILDREN'S DENTAL HEALTH MONTH" IN CHESTERFIELD COUNTY WHEREAS, the third annual ~Give Kids a Smile! Access to Dental Care Day" was conducted in a number of Chesterfield County dental offices and schools on February 4, 2005; and WHEREAS, numerous children's dental health outreach activities and education will take place in Chesterfield County schools throughout February 2005; and WHEREAS, through the joint efforts of the Southside Dental Society; the Virginia Department of Health, Division of Dentistry; the Medical College of Virginia School of Dentistry; the Alliance of the Southside Dental Society; local dentists and dental healthcare providers who volunteer their time, and the school district of Chesterfield County, this program was established to foster the improvement of children's dental health; and WHEREAS, these dental volunteers have provided educational materials and programs and stress the importance of regular dental examinations; daily brushing and flossing; proper nutrition; sealants and the use of mouth guards to protect teeth during athletic activities; and WHEREAS, several local dental offices volunteered their services on ~Give Kids a Smile! Access to Dental Care Day," to provide treatment and education to local underprivileged children. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9th day of February 2005, publicly recognizes February 4, 2005 as ~Give Kids a Smile! Access to Dental Care Day" and February 2005, as ~National Children's Dental Health Month" in Chesterfield County, and expresses gratitude, on behalf of all Chesterfield County residents, and commends those organizations responsible for their proactive approach to dental health and also commends Dr. Samuel Galstan, Dr. C. Sharone Ward, Dr. Frank Farrington and JoAnne Wells, R.D.H., for helping to protect our children's dental health. oooxO7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin_q Date: February 91 2005 Item Number: ~$. B.1. Subject: Resolution Recognizing Jessica Ferreira as Chesterfield's Junior Miss 2005 County Administrator's Comments: County Administrator: Board Action Requested: Mr. Barber requests that the Board of Supervisors approve this resolution recognizing Ms. Jessica Ferreira as Chesterfield's Junior Miss 2005. Summary of Information: This resolution will recognize Jessica Ferreira as Chesterfield's Junior Miss 2005. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes ~ No 000108 RECOGNIZING MS. JESSICA FERREIRA AS CHESTERFIELD'S JUNIOR MISS 2005 WHEREAS, the Junior Miss Scholarship scholarships to outstanding young women; and Program provides college WHEREAS, while in high school, these young women must have excelled in academics; been active in extracurricular activities that serve the community; must have strived to be physically fit; and must have developed a performing talent; and WHEREAS, Midlothian/Chesterfield's Junior Miss Scholarship Program was held in September 2004, with contestants representing the five area high schools in northern Chesterfield County; and WHEREAS, Ms. Jessica Ferreira of Monacan High School has been named Chesterfield's Junior Miss 2005; and WHEREAS, Ms. Ferreira won a $1,200 scholarship for being selected as Chesterfield's Junior Miss, plus an additional $500 for winning in the fitness category; and WHEREAS, Ms. Ferreira has been active in the National Honor Society; Forensics; the Concert Choir; the Steppin' Out Girls' Show Choir; the Center Stage Mixed Show Choir and as Dance Captain and Choreographer for "Godspell"; and WHEREAS, Ms. Ferreira also received awards for earning Distinguished Honor Roll status; Outstanding Achievement in Spanish, Grades 10 and 11; All District Workshop Chorus, Grade 9; and the Broadway Dance Center Summer Intensive 2003 Program; and WHEREAS, Ms. Ferreira plans to attend Marymount Manhattan College; and WHEREAS, Ms. Ferreira's career goal is to be a Broadway performer; and WHEREAS, Ms. Ferreira is an outstanding representative of Chesterfield County youth. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9tn day of February 2005, publicly recognizes the exemplary achievements of Ms. Jessica Ferreira, wishes her continued success in her academic pursuits, and is proud to have her represent Chesterfield County public schools as she continues with her higher education. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Ferreira and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000 .09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: February 91 2005 Item Number: Subiect: Resolution Recognizing Christa Coaker as Midlothian's Junior Miss, Class of 2005 County Administrator's Comments: County Administrator: Board Action Requested: Mr. Barber has requested that the Board of Supervisors approve this resolution recognizing Miss Christa Coaker as Midlothian's Junior Miss, Class of 2005. Summary of Information: This resolution will recognize Christa Coaker as Midlothian's Junior Miss, Class of 2005 Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes ~-~ No # O00iIO RECOGNIZING MS. CHRISTA COAKER AS MIDLOTHIAN'S JUNIOR MISS 2005 WHEREAS, the Junior Miss Scholarship scholarships to outstanding young women; and Program provides college WHEREAS, while in high school, these young women must have excelled in academics; been active in extracurricular activities that serve the community; must have strived to be physically fit; and must have developed a performing talent; and WHEREAS, Midlothian/Chesterfield's Junior Miss Scholarship Program was held in September 2004, with contestants representing the five area high schools in northern Chesterfield County; and WHEREAS, Ms. Christa Coaker of the Maggie Walker Governor's School for International Studies has been named Midlothian's Junior Miss; and WHEREAS, Ms. Coaker won a $1,200 scholarship for being selected as Midlothian's Junior Miss, plus an additional $500 for winning the scholastic scholarship and $500 for winning the talent scholarship; and WHEREAS, Ms. Coaker has been active in the National Honor Society; Key Club; Governor's School Choir; the Acapella Group, the "Deadbeats;" Yearbook staff; and the Dance team; and WHEREAS, Ms. Coaker also earned awards from the WSF National Champions Team Cheer Challenge All Stars; the Future Leaders of America Conference; the Virginia Future Problem Solving Conference and State Bowl; and the Virginia Junior Academy of Science, where she was a finalist; and WHEREAS, Ms. Coaker has provided community service through the Mountain Top Tennessee Outreach Program; Habitat for Humanity; and Providence United Methodist Church, where she assisted with Vacation Bible School and various youth projects; and WHEREAS, Ms. Coaker plans to attend the University of Virginia, with a career goal of becoming a pediatrician or performing other service in the field of medicine; and WHEREAS, Ms. Coaker is an outstanding representative of Chesterfield County youth. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9th day of February 2005, publicly recognizes the exemplary achievements of Ms. Christa Coaker, wishes her continued success in her academic pursuits, and is proud to have her represent Chesterfield County public schools as she continues with her higher education. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Coaker and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. OOO111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: February 91 2005 Item Number: I~'C' Subiect: Resolution Recognizing Mr. John Hughes' Service to the Brandermill Community and Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests the Board of Supervisors approve this resolution recognizing Mr. John Hughes' service to the Brandermill community and Chesterfield County. Mr. Hughes has ended his long service to the Brandermill Community Association. Summary of Information: This resolution will recognize recognizing Mr. John Hughes' service to the Brandermilt community and Chesterfield County. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes [---] No O00112 RECOGNIZING MR. JOHN HUGHES FOR HIS CONTRIBUTIONS TO THE BRANDERMILL COMMUNITY AND TO CHESTERFIELD COUNTY WHEREAS Mr. John Hughes is an outstanding citizen of Chesterfield County, Virginia; and WHEREAS Mr. Hughes proudly served his country in Vietnam as a U.S. Army Chief Warrant Officer and helicopter pilot; and WHEREAS, Mr. Hughes earned his B. S. degree in Marketing from Stockton State College in 1974; and WHEREAS, Mr. Hughes is well known for his service to the Brandermill Community Association; and WHEREAS Mr. Hughes has served his local community and Chesterfield County with great energy, leadership, dedication and wisdom in numerous capacities; and WHEREAS Mr. Hughes served as Director of the Brandermill Community Association for three years; as 2nd Vice-President for one year; as 1st Vice- President for three years; and as President for two years; and WHEREAS, Mr. Hughes also served as a member of the Neighborhood Representative Council for seven years and as 1st Vice Chairman for 16 months; and WHEREAS, Mr. Hughes also served on the Brandermill Community Association's 20tn Anniversary Committee and as a liaison for the association; and WHEREAS, Mr. Hughes was an active member of Hands Across the Lake and also a member of the Brandermill Lions Club; and WHEREAS, Mr. Hughes served on the Board of Directors of the Chesterfield County Industrial Authority; and WHEREAS, Mr. Hughes also served on the Board of Directors of the Central Virginia Chapter of the Community Associations Institute; and and WHEREAS, Mr. Hughes was a member of the Route 360 West Corridor Committee; WHEREAS, in all of these ways and many others, Mr. Hughes has left his mark on Brandermill and Chesterfield County in an extremely positive manner that will continue to have a beneficial effect for years to come; and WHEREAS, Mr. Hughes has left the Brandermill Community Association. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, on behalf of all Chesterfield County residents, this 9th day of February 2005, extends its sincere appreciation to Mr. John Hughes for his civic- minded spirit, leadership and pursuit of excellence, which have made Chesterfield County a better place in which to live, work and enjoy life; and extends all best wishes to Mr. Hughes for continued success in all his endeavors. 000118 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: !~.~. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Fifty-Foot Unimproved Right of Way Known as Foothill Lane and Two Ten-Foot Temporary Construction Easements Within Walton Park, Section G County Administrator's Comments: /?~F~a, ~v/ County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of a 50' unimproved right of way known as Foothill Lane and two 10' temporary construction easements within Walton Park, Section G, as shown on the attached plat. Summary of Information: Major M. Hillard, III and Cathy W. Hillard have submitted an application requesting the vacation of a portion of a 50' unimproved right of way known as Foothill Lane and two 10' temporary construction easements within Walton Park, Section G. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs --'-]No 00O114 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A FIFTY FOOT UNIMPROVED RIGHT OF WAY KNOWN AS FOOTHILL LANE AND TWO TEN FOOT TEMPORARY CONSTRUCTION EASEMENTS WITHIN WALTON PARK, SECTION G 0 WINAMA K ~~~ LN GLENSH~ ,O N el Cheste[field County Department of Utilities 1 boi eq~a~ ~,16&? 1bet 000115 Affiliate of Media (,er~erat Adv~!']ai~9 Affidavit ti'his ~.~, eot a bilk Pk~a~ payirom it~vo~c~} ? lJ~ Be× 85333 Richmond Vbgi¢ia 23293~£~0I L ........ Date /;ede ............................. tion Size Media iJeneral ©potations, Inc Publisher of This is lo certify that the attached was published b Richmo~td. State of Virginia. on the News~ F~- refer'e nee: ~wofn {o a~d subscribed before Notary Public Commission expire s SM THiS IS NOT A BILL PLEASE PAY FROM iNVOICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: lr~,G. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Seventy-Foot Right of Way Known as Fox Club Parkway Within Foxcroft, Section III County Administrator's Comments= ~~~,2 County Administrator: BoardActionRequested: Adopt an ordinance to vacate a portion of a 70' right of way known as Fox Club Parkway within Foxcroft, Section III, as shown on the attached plat. Summary of Information: Foxcroft Homeowners Association, Inc., has submitted an application requesting the vacation of a portion of a 70' right of way known as Fox Club Parkway within Foxcroft, Section III. Necessary easements will be retained. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: No VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE a PORTION Of A SEVENTY FOOt RIGHT Of WAY KNOWN AS FOX CLUB PARKWAY WITHIN FOXCROFT, SECTION III 'F-- PL ~N FOX O u_ CT ¢, Chesterfield County Department of Utilities 1 bcl eq~a~ ~]B~eet 85333 Vi~inia 23293-C~)0t ............... tien Med~a Gene,at Ope,a~ens. Publishe~ of THE RICHMOMD R~cbmond, 6,200 The f[~'s~ insertion Debug gaven .... 1976,57 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: February 9, 2005 Item Number: Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Twenty-Foot Drainage Easement Across Lot 17, Leland Village at Charter Colony, Section A County Administrator's Comments: //'~F.~__~,f,m~'~ County Administrator: BoardActionRequested: Adopt an ordinance to vacate a portion of a 20' drainage easement across Lot 17, Leland Village at Charter Colony, Section A, as shown on the attached plat. Summary of Information: W. V. McClure, Inc. a Virginia corporation, t/a Main Street Homes has submitted an application requesting the vacation of a portion of a 20' drainage easement across Lot 17, Leland Village at Charter Colony, Section A. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: Ycs No 000:1.~0 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A TWENTY FOOT DRAINAGE EASEMENT ACROSS LOT 17. LELAND VILLAGE AT CHARTER COLONY. SECTION A SWo PL Chesterfield County Department of Utilities 1 llcl eq~al~ 625~eet LOT ~ DAVID M, THURiI4AAI, I!! ~ I J I J 'Ii LOT 20 NADIN£ M. I'HURMAN I ~ ' 'j blAIN S?REEr HOMES CPIN 725-695~- 1857-00000 I1,~' I ,!~ 'GP/N 725-~-32~3-00000 .......... ~ ~, ..... ~1 ' II OOOO0 ~_ ~ ~ , ~0 .' O' ~0 . 60 90 Scale 1" = ~0' PI~I ~flo~flg a potion of 20' D~/nag~ Easement to be A~s ~OT f~ SEGTIONA DATE;O 1J0~/200~ L~ND VIL~E at GNARTER GOL ONY SCALE: 1 JOB NO: 0041115~ Ch~mtarfield County, * P~NNER8 · ~CHI~S' ENGINEEr' 5URV~ORG' P fi ~o× ~5333 Media General Operations, l~c Publisher of THE RICHMOND TiMES-DISPAT Richmond, State of Virginia, HERE CHESTERFIELD COUNTY BOARD OFAGENDASUPERVISORS Page I of 1 Meetin~l Date: February9, 2005 Item Number: 17. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: ~:P~ Board Action Requested: Summary of Information: Motion of adjournment and notice of a meeting with Legislators to be held on February 15, 2005 at 7:00 p.m. at the Downtown Club. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: [--]Yes /No # ooo .ga