The URL can be used to link to this page

10-25-2000 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 25, 2000 Item Number: 5. Subiect: Resolution Recognizing Devon USA Incorporated for their Contribution to Chesterfield County by Naming them the Chesterfield County Developer of the Year for 2000 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summa~ of Information: Based upon the Board's approved Business Appreciation and Recognition Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Businesses, and one to the Developer of the Year. The committee submits Devon USA Incorporated for your approval as the recipient of Chesterfield's 2000 Developer of the Year. Preparer: Attachments: No Title: Director, Economic Development RECOGNIZING DEVON USA INCORPORATED AS THE 2000 DEVELOPER OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and WHEREAS, Devon USA Incorporated is a twenty-five year old local commercial real estate developer and premier provider of light manufacturing/warehouse, office and retail properties in the Richmond Metropolitan Area; and WHEREAS, the company currently owns and manages about 2.2 million square feet of buildings, 40 percent of which are located in Chesterfield County; and WHEREAS, Devon's newest project, Enterchange at Walthall, is in response to Chesterfield's well-deserved reputation as a first class light manufacturing/distribution hub; and WHEREAS, Devon USA constructed a large speculative light manufacturing and distribution facility of 650,000 square feet with another 600,000 square feet planned as Phase II; and WHEREAS, the company's objectives are to enhance the economic development activities of Chesterfield County by providing the properties for businesses to relocate to and expand in -- facilitating a section of the user market that cannot wait for buildings to be constructed, and who otherwise might locate in other counties or states; and WHEREAS, Devon USA has contributed to Chesterfield County's economic vitality not only by paying significant taxes on its properties, but by attracting and retaining businesses. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Devon USA Incorporated and expresses its appreciation, on behalf of the County, for the company's many contributions by recognizing it as the 2000 recipient of the Chesterfield County Developer of the Year Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Devon USA Incorporated and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 25, 2000 Item Number: Subject: Work Session on 2001 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: None Summary of Information: Attached is a draft of the 2001 Legislative Program for the Board's consideration and input. ~a"a r~ Curtin Title: Director, Intergovernmental Relations Attachments: Yes No © ;> 0 0 > CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: October 25, 2000 Item Number: Subject: Deferred Streetlight Installation Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a Deferred Streetlight Installation in the Matoaca District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Preparer: CONTINUED NEXT PAGE Richard~. McElfish Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MATOACA DISTRICT: Deferred from the July 26, 2000 meeting In the River Road Estates Subdivision * Sacks Lane, vicinity of 4304, in the wooded area opposite 4301/4303 Cost to install streetlight: $6,281.58 Does not meet minimum criterion for vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Matoaca District Request Received: November 11, 1999 Estimate Requested: November 11, 1999 Estimate Received: May 19, 2000 Days Estimate Outstanding: 182 Cost to install light: $ 6,281.$8 NAME OF REQUESTOR: Ms. Marion Vaughan ADDRESS: 3512 South Street Ettrick, VA 23804 REQUESTED LOCATION: Sacks Lane, in the vicinity of 4304, in the wooded area opposite 4301 1 4303 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection. The nearest intersection is approximately 75 feet to the northeast; a streetlight is already located at that intersection. Vehicles per Day: Not Qualified, less than 400 VPD Petition: Qualified Staff or Requestor Comments: Requestor states: "Most of the homes are owner occupied and we feel that additional streetlights in this area of Sasha Court, Sacks Lane, and Shaker Drive is a necessity to help keep our neighborhood safe from crime and vandalism. There is a dark wooded area on one side of Sacks Lane which is a harbor for litter as well as a substantial increase in vehicle and pedestrian traffic to the dark street of Shaker Drive, and the wooded side of Sacks Lane. Some people work shift work therefore they would feel more comfortable leaving their possessions and property while at work if there was more light in the area." Staff notes that this request was one of three installations requested. The other two installations were approved at the July 26, 2000 Board meeting. This request, however, was the requestor's number 1 priority. The currently lighted intersection (Sacks Lane and Sasha Court), located approximately 75 feet to the northeast, is a bus stop for elementary, middle, and high school students. Street Light Request Map Octob,r 2_~5 2000 County ars o~ Street Light Legend ~ existing light ~ requested light 1 '= ?lS,45f~t This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 25, 2000 Item Number: 8.Ao Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of New Streetlight Installations in the Bermuda, Dale and Matoaca Districts. Summary of Information' Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: o Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Preparer: CONTINUED NEXT PAGE ~~ ¢ .~-~ Title: Director, Environmental Engineering Richard.~: McElfish Attachments: Yes [----1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: * Chalkley Road, vicinity of 10841, to light curve near Red Leaf Road Cost to install streetlight: $2,396.30 Does not meet minimum criterion for intersection DALE DISTRICT: In the Indian Springs Subdivision * Hopkins Road and Inca Drive, Entrance to Indian Springs Cost to install streetlight: $654.17 Meets minimum criteria MATOACA DISTRICT: In the Hickory Hill Estates Subdivision * Willowdale Drive, vicinity of 20705/20707 Cost to install streetlight: $203.01 Does not meet minimum criteria for intersection or vehicles per day * Willowdale Drive, vicinity of 20701 Cost to install streetlight: $212.20 Does not meet minimum criteria for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Bermuda District Request Received: January 18, 2000 Estimate Requested: January 18, 2000 Estimate Received: October 15, 2000 Days Estimate Outstanding: 260 Cost to install light: $ 2,396.30 NAME OF REQUESTOR: Mrs. Lessa Cram ADDRESS: 10830 Red Leaf Road Chester, VA 23831 REQUESTED LOCATION: Chalkley Road, vicinity of 10841, to light curve near Red Leaf Road POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified Qualified Qualified Staff or Requestor Comments: Requestor states: "There have been many accidents at this curve over the years, mostly at night, due to misjudgement of the road. Homeowners personal property has been damaged at times. Chalkley Road is not eligible for the white edge lines (doesn't meet footage requirements). We feel a streetlight would definitely be beneficial for judgement of drivers" Street Light Request Map October 25 2000 Th~ map ~ a copyright*d product of the Chester~eld ¢o~ty C, tS Offtee. Street Light Legend ~ existing light ~ requested light 1 ~ = 71~.45f~t This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Dale District Request Received: July 31, 2000 Estimate Received: October 10, 2000 NAME OF REQUESTOR: ADDRESS: Estimate Requested: August 9, 2000 Days Estimate Outstanding: 71 Cost to install light: $ 654.17 Mrs. Katherine Warren Indian Springs Women's Association 8140 Indian Springs Road Richmond, VA 23237 REQUESTED LOCATION: Hopkins Road and Inca Drive, Entrance to Indian Springs POLICY CRITERIA: Intersection: Qualified. Vehicles per Day: Qualified Petition: Qualified Staff or Requestor Comments: None Street Light Request Map October 25 20,.~.~_00 SHER~ FOREST IR OLD MES~O~ CI FRIAR RID~ t~ c~aa c~, cas o~. Street Light Legend ~ existing light [~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Matoaca District Request Received: April 4, 2000 Estimate Requested: April 4, 2000 Estimate Received: October 4, 2000 Days Estimate Outstanding: 183 Cost to install light: $ 203.0'1 NAME OF REQUESTOR: Ms Geraldine Harville ADDRESS: 20705 Willowdale Drive Ettrick, VA 23803 REQUESTED LOCATION: Willowdale Drive, vicinity of 20705/20707 POLICY CRITERIA: Intersection' Vehicles per Day: Petition: Qualified Not Qualified Qualified Staff or Requestor Comments: Requestor states: "1 live alone and there are boys jumping my fence, in my yard, at night, knocking on my door and then running away." Street Light Request Map October 25, 2000 LN 7l~ rnttp i~ a cq~righted product of the Che~er.~eld Ca~y 6t$ Off~e. Street Light Legend ~-~ existing light ~ requested light ~CALE l .' 8655 o 1 ' = 721.31 feet This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Matoaca District Request Received: April 4, 2000 Estimate Received: October 4, 2000 Estimate Requested: April 4, 2000 Days Estimate Outstanding: 183 Cost to install light: $ 212.20 NAME OF REQUESTOR: Ms Sandra Chandler ADDRESS: 20701 Willowdale Drive Ettrick, VA 23803 REQUESTED LOCATION: Willowdale Drive, vicinity of 20701 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified Not Qualified Qualified Staff or Requestor Comments: None CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of]_ Meeting Date: October 25, 2000 Item Number: 8. B. 1. a. Subject: Resolution Recognizing Mr. George H. Volz, Jr. County Administrator's Comments: County Administrator: Board Action Requested: Adoption of Attached Resolution Summary oflnformation: The Board is requested to approve attached resolution recognizing Mr. George H. Volz, Jr. on the occasion of his retirement after twenty years of service. Preparer: ~ '~- ~ Title: Robert J. Pratt Manaqer, Division of Fleet Fleet Manaqement Attachments: Yes ~No I# ~[.~.f) ] RECOGNIZING MR. GEORGE H. VOLZ, JR. UPON HIS RETIREMENT WHEREAS, Mr. George H. Volz, Jr. will retire on November 1, 2000 after providing twenty years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Volz began his service on August 4, 1980 as a Parts Clerk, in the County Vehicle Maintenance Shop, and was promoted to Parts Technician March 29,1995; and WHEREAS, Mr. Volz has seen the County vehicle fleet grow from 100 vehicles to more than 2,000 vehicles; and WHEREAS, Mr. Volz always performed his duties and responsibilities in a dependable manner; and WHEREAS, Mr. Volz always placed the highest priority on the needs of the customer and County employees; and WHEREAS, Mr. Volz is known for his friendly, easy going manner, his sense of humor and ability to work with others in an effective way. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. George H. Volz, Jr. and extends their appreciation for his twenty years of dedicated service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: October 25, 2000 Item Number: 8.B.l.b. Subject: Resolution Recognizing Johnston-Willis Medical Center on the Occasion of its Twentieth Year in Chesterfield County. Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary. of Information: This resolution is in recognition and appreciation of twenty years of dedicated service to the citizens of Chesterfield County. Preparer: Title: Deputy County Administrator Attachments: Yes ~--~No [#' {'~"~'l'°~ RECOGNIZING JOHNSTON-WILLIS MEDICAL CENTER ON THE OCCASION OF ITS TWENTIETH YEAR IN CHESTERFIELD COUNTY WHEREAS, Johnston-Willis Hospital, recognizing the need of Chesterfield County for a hospital within its boundaries, relocated to Chesterfield County in June 1980; and WHEREAS, Johnston-Willis Hospital has promoted its abiding heritage of superlative patient care through numerous initiatives, achieving the distinction of being recognized as one of America's Top 100 Hospitals; and WHEREAS, Johnston-Willis Hospital, now known as Johnston-Willis Medical Center, is a leading and admired corporate citizen of Chesterfield County; and WHEREAS, as a leading corporate citizen, Johnston-Willis has donated funds and resources to many worthwhile local charities; and WHEREAS, Johnston-Willis Medical Center has faithfully administered the health care needs of Chesterfield County's residents; and WHEREAS, Johnston-Willis Medical Center is hosting a community celebration and health fair on the occasion of its twentieth anniversary in Chesterfield County, further demonstrating its commitment to a healthy community. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Johnston-Willis Medical Center and expresses its congratulations and sincere appreciation for twenty years of dedicated service to the citizens of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: October 25, 2000 Item Number: 8. B. [. c. Subject: Resolution Recognizing Earl L. "Dickie' Stewart Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summar~ of Information' Police Officer Earl L. "Dickie" Stewart will retire from the Police Department having served over 31 years of service to the citizens of Chesterfield County. Preparer: ~~---~//~~ -- Title: Colonel Carl R. Baker Chief of Police Attachments: Yes ~-~ No # RECOGNIZING OFFICER EARL L. ~'DICKIE" STEWART UPON HIS RETIREMENT WHEREAS, Officer Earl L. "Dickie" Stewart will retire from the Chesterfield County Police Department on November 1, 2000; and WHEREAS, Officer Stewart has provided over 31 years of quality service to the citizens of Chesterfield County; and WHEREAS, Officer Stewart has faithfully served the County in the capacity of Dispatcher, Patrol Officer, and Investigator; and WHEREAS, Officer Stewart has received numerous letters of thanks and appreciation for the assistance rendered in all types of situations; and WHEREAS, Officer Stewart has provided the Chesterfield County Police Department with many years of loyal and dedicated service, and WHEREAS, Chesterfield County and the Board of Supervisors will miss Officer Stewart's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Officer Earl L. "Dickie" Stewart, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of ]- Meetin~l Date: October 25, 2000 Item Number: s. B. l. ~. Subiect: Resolution for Adoption of the Appomattox Basin Industrial Development Corporation (ABIDCO) Partnership Agreement with Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Approval and execution of the ABIDCO Partnership Agreement and adoption of a resolution formalizing the relationship between Chesterfield County and ABIDCO. Summary of Information: ABIDCO was incorporated in 1985 and adopted By-Laws to promote economic growth, the creation of quality jobs, and expansion of the tax base for the ultimate purpose of improving the quality of life in the member jurisdictions. However, no formal document has been executed to validate the relationship between ABIDCO and each member jurisdiction. As part of the Regional Certification Program sponsored by the Virginia Economic Development Partnership (VEDP), for which ABIDCO is being considered, a formalized partnership agreement is required. Thus, this action has no bearing on our current participation with ABIDCO, financial contribution, or services provided by ABIDCO to member jurisdictions. ~.~-'y~z~~J'/'~ Title: Director, Economic Development Preparer: dames / ~G. Dunn Attachments: Yes [-~No Resolution for ABIDCO PartnershiD Agreement WHEREAS, the Cities of Colonial Heights, Hopewell and Petersburg, and the Counties of Chesterfield, Dinwiddie, Prince George, Surry and Sussex determined it beneficial for all localities to join together to establish a regional economic development organization; and WHEREAS, ABIDCO was incorporated in 1985 and adopted By-Laws to promote quality economic growth, the creation of quality jobs, and expansion of the tax base for the ultimate purpose of improving the quality of life in the member jurisdictions; and WHEREAS, ABIDCO will seek quality companies, market the region's competitive advantages, assist and support member localities in developing strategies and product commensurate with their unique challenges and opportunities, and promote the need for economic growth in the region; and WHEREAS, membership in ABIDCO is governed by the By-Laws adopted by the Board of Directors and subject to Board approval, with each member locality having equal representation on the Board of Directors, and will be elected as provided for in the Articles of Incorporation; and WHEREAS, a formal Partnership Agreement outlining the specific duties of ABIDCO to member jurisdictions has been executed between Chesterfield County and ABIDCO; and NOW, THEREFORE BE iT RESOLVED, that the Chesterfield County Board of Supervisors hereby adopts this resolution recognizing its participation in ABIDCO and acceptance of ABIDCO's stated purpose and duties. Appomattox Basin Industrial Development Corporation Partnership Agreement WHEREAS, the Cities of Colonial Heights, Hopewell and Petersburg, and the Counties of Chesterfield, Dinwiddie, Prince George, Surry and Sussex determined it beneficial for all localities to join together to establish a regional economic development organization as follows: PURPOSE: The Appomattox Basin Industrial Development Corporation (ABIDCO) was incorporated and has adopted By-Laws to promote quality economic growth, the creation of quality jobs, and expansion of the tax base for the ultimate purpose of improving the quality of life in the member jurisdictions. ABIDCO will seek quality companies, market the region's competitive advantages, assist and support member localities in developing strategies and product commensurate with their unique challenges and opportunities, and promote the need for economic growth in the region. Specific duties of ABIDCO include, but are not limited to: · Strategically educate, prepare and plan for economic development that is compatible with the region's present and anticipated resources and infrastructure. · Develop, collect and disseminate information that promotes the advantages of a business location within the member localities. · Promote regional cooperation, collaboration and organization among ABIDCO's membership compatible with the organization's and region's economic development goals. · Act as a region-wide clearinghouse for economic development activities. · Partner with businesses and education to prepare and strengthen the region's existing and future labor force. · Actively promote and cultivate the growth of the region's existing business community. · Create a Business Council comprised of private businesses who contribute private funds to ABIDCO for the purpose of promoting economic development within the region. · Strengthen linkages to the region's business and education community through the ABIDCO Business Council and the Crater Regional Partnership. · Communicate the activities of ABIDCO to the member localities, the business community within the region and the general citizenry. · Adopt and maintain a set of By-Laws that govern the activities, responsibilities and direction of ABIDCO. MEMBERSHIP: Membership in ABIDCO is governed by the By-Laws adopted by the Board of Directors and subject to Board approval. Each member locality will have equal representation on the Board of Directors and will be elected as provided for in the Articles of Incorporation. MEMBERSHIP CATEGORIES: There are both public and private membership categories in ABIDCO. Public membership is limited to those governmental jurisdictions outlined in the By-Laws. Private membership consists of companies who donate funds and/or in-kind contributions to ABIDCO in order to further the marketing mission of ABIDCO. Representatives from these companies will comprise a Business Council, whose eligibility is set forth by the Board of Directors, and will help develop marketing strategies and new marketing initiatives with the staff of ABIDCO. The Business Council will have a Chair appointed by the Business Council membership that will report to the Board of Directors. STRUCTURE: The Board of Directors will hire an Executive Director to coordinate all activities and responsibilities of ABIDCO. The Executive Director will hire additional staff and initiate administrative structure necessary to implement the policies developed by the Board of Directors. ABIDCO staff will coordinate activities with local economic development programs to expand marketing opportunities. Charles E. Townes President ABIDCO Arthur Warren Chairman, Board of Supervisors Chesterfield County Lane B. Ramsey County Administrator Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 25, 2000 Item Number: 8.B.l.e. Subject: Changes in Secondary System of State Highways; Lori Road, Government Center Parkway, Lucy Corr Boulevard and Frith Lane County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the attached resolution for changes in the Secondary System of State Highways. Summary of Information: The County staff requests the Board of Supervisors adopt a resolution for changes in the Secondary System of State Highways as a result of construction of new roads at the Courthouse Complex. Staff has reviewed the request and recommends approval. District: Dale Preparer: ~ ~ ~ John W. Harmon Title:Riqht of Way Manager Attachments: Yes No CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on OCTOBER 25, 2000. RESOLUTION WHEREAS, the attached sketch depicts the additions and abandonments required in the secondary system of state highways as a result of the construction of new roads at the Courthouse Complex, which sketch is incorporated herein by reference; and, WHEREAS, the new roads serve the same citizens as the portions of old roads identified to be abandoned and those segments no longer serve a public need. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to add to the secondary system of state highways those portions of roads identified as segment E-D, Lucy Corr Boulevard, a distance of 0.40 miles; segment C-H, Lucy Corr Court, a distance of 0.03 miles; and segment F-G, Frith Lane, a distance of 0.11 miles, all as shown on the attached sketch to be added, pursuant to §33.1-229, Code of Virginia; and, BE IT FURTHER RESOLVED, this Board abandons as part of the secondary system of state highways those portions of roads identified as segment A-B, Lori Road, State Route 655, a distance of 0.08 miles and segment C-D, Lucy Corr Court, State Route 4795, a distance of0.15 miles, all as shown on the attached sketch to be abandoned, pursuant to §33.1-155, Code of Virginia; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Commissioner and Resident Engineer for the Virginia Department of Transportation; and, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commissioner of the Virginia Department of Transportation certify, in writing, that the portions of Lori Road and Lucy Corr Court hereby abandoned are no longer deemed necessary for uses of the secondary system of State highways pursuant to a §33.1-154 of the Code of Virginia, 1950, as amended; and BE IT FURTHER RESOLVED that the Board of Supervisors does hereby request that the Virginia Department of Transportation convey any right of way for the portions of roads hereby abandoned to the County of Chesterfield, Virginia. Certified By: Lisa Elko Clerk to the Board of Supervisors I:\C 5A\WP\Resolution~Lori~RMXJBC VICINITY SKETCH CHANGES IN SECONDARY SYSTEM OF STATE HIGHWAYS; LORI ROAD, GOVERNMENT CENTER PARKWAY, LUCY CORR BOULEVARD AND FRITH LANE Center DEERFIELD BLUFF~ Great~ honbridge Bapt~ COURT RD N ROUTE 10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: October 25, 2000 Item Number: 8.B.2. Subject: Authorize the County Administrator to Execute an Agreement with Mansfield 0il Company to Recoup Fuel Taxes from Purchases Made for Chesterfield County Vehicles County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute an agreement with Mansfield Oil Company that will enable Mansfield to recoup state and federal fuel taxes from purchases made for Chesterfield County Vehicles. Summary of Information: Chesterfield County awarded Mansfield Oil Company the county contract for commercial retail vehicle fuel purchases. Mansfield has a cooperative agreement with more than 88 commercial gas stations in Chesterfield. County vehicles can purchase fuel at these locations using a VISA Fleet fuel card. The monthly purchase receipts are sent to Mansfield Oil where it deducts state and federal taxes. The County is then billed only for the wholesale cost of the fuel plus its markup. To recover the state and federal taxes on the fuel, the County must authorize Mansfield Oil Company to apply for the refund from the Department of Motor Vehicles. The County Attorney's staff has reviewed and concurred with the attached agreement, which is identical to the agreement that was approved and executed in 1999 and in 2000. This agreement will remain in place for the remainder of the term of the contract with Mansfield which runs through October 31, 2000 but may be renewed for up to four successive two year terms. The first two-year extension has now been exercised. This procedure will eliminate a burdensome administrative and accounting task ~the Co%ry. , Preparer: ' Francis M. Pitaro Affachments: Yes I I N'o I I Title: Director of General Services 0522:50989.1 ~'~44 AGREEMENT TI-~ COUNTY OF CHESTERFIELD, number is hereby ("Representative"), a VIRGINIA ("Taxpayer"), whose address is and whose employer identification authorizes MANSFIELD OIL COMPANY corporation, and whose address is , to file before the Virginia Department of Motor Vehicles refund claims for motor fuel taxes for calendar year 2001. The Representative is authorized to receive, endorse and cash refund checks made payable to the Taxpayer. In addition, the Taxpayer hereby authorizes the Virginia Department of Motor Vehicles to credit amounts that would otherwise be refunded to the Taxpayer against the Representative's liability for motor fuel taxes. COUNTY OF CHESTERFIELD, VIRGINIA By: Title: Dated: 0522:50989.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 25, 2000 Item Number: 8.B.3. Subject: Set a Public Hearing to Consider an Ordinance Amending the Uniform Statewide Building Code to Increase Penalties County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for November 8, 2000 to consider the attached ordinance. Summary of Information: In 2000, the General Assembly amended state law changing the penalties for violation of the Uniform Statewide Building Code (USBC). In order for the County's ordinance to be consistent with the changes to state law the County's code needs to be amended. The attached ordinance, which complies with the state law changes, makes the following changes to the County Code: 1) Increases the penalty for a third or subsequent conviction for violation of the USBC at the same property to confinement in jail for not more than 10 days and a fine of between $2500 and $5000. Previously, the penalty was only a fine ranging between $1500 and $2500; Preparer: Steven L. Micas Title: County Attorney 0522:50990.1 (50996.1) Attachments: Yes D No CHESTERFIELD COUNTY CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 25, 2000 Item Number: 2) 3) Provides that each day a violation continues after a conviction or after the court orders the violation corrected and the correction has expired shall constitute a separate violation of the building code; and Deletes the provision which provides that the minimum fines are only applicable in situations where the conviction was for a violation which caused a building or structure to be unsafe or unfit for human habitation. Now, minimum penalties apply to all violations. 1222: 50990.1 (50996.1) '"' (':.%.7 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 5-10 RELATING TO VIOLATIONS AND PENALTIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 5-10 of the Code qf the County o_f Chesterfield. 1997, as amended' is amended and re-enacted to read as follows: Sec. 5-10. Violations and penalties. No owner or any other person, firm or corporation shall violate any provision of the Virginia Uniform Statewide Building Code. Any violation shall be a misdemeanor and any owner or any other person, firm or corporation convicted of such a violation shall be punished by a fine of not more than $2,500.00, except as otherwise provided in this section. If the violation concerns a residential unit and if the violation remains uncorrected at the time of the conviction, the court shall order the violator to abate or remedy the violation. Except as otherwise provided by the court for good cause shown, any such violator shall abate or remedy the violation within six months of the date of conviction. Each day that a violation continues after conviction or after the court ordered abatement period has expired shall constitute a separate offense Any person convicted o£a second offense committed within less than five years after a first offense under this chapter shall be punished by a fine of not less than $1,000.00 nor more than $2,500.00. Any person convicted of a second offense committed within a period of five to ten years after a first offense under this chapter shall be punished by a fine of not less than $500.00 nor more than $2,500.00. Any person convicted of a third or subsequent offense involving the same property committed within ten years after an offense under this chapter shall be punished by confinement in j ail for not more than ten (10) days and by_ a fine of not less than~,~,.,,,,,.,,,,"'4 ~^~ ,~,~ $2,500.00 nor more than ,,-,"'" .... ~'~' ,,,,"'~ $5,000.00. (2) That this ordinance shall become effective immediately upon adoption. 0505:50996.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 25, 2000 Item Number: 8.B.4. Subject: Authorization for Certificates of Participation Financing, Appropriation of Funds, and Other Actions Related to Certificates of Participation Financing and General Obligation Bond Sale and Set Public Hearing for Approval of Ground Leases in Connection with the Certificates of Participation Financing County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to 1) Adopt a resolution (to be provided at the Board meeting) authorizing certificates of participation (COPS) in an amount up to $19,885,000, and providing for compliance with the reimbursement regulations of the Internal Revenue Service; 2) Set a public hearing for November 8, 2000 to consider the approval of ground leases in connection with the COPS; and 3) Appropriate $400,000 in lease purchase proceeds for the Community Development Information System. Summary of Information: In August of 1997, the Board of Supervisors approved a resolution authorizing the issuance of up to $26.8 million in certificates of participation for the construction of the Juvenile and Domestic Relations Court, the Juvenile Detention Home, a new Community Development Building and expansion of the Information Systems Technology Building. The attached resolution would reallocate proceeds among certain projects as well as include new projects to be funded with lease purchase proceeds (new financial/ human resources information system, supplemental funds for the Community Development Information System and a new t-hangar at the County Airport). Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Management Attachments: Yes ~-~No Meetin l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA October 25, 2000 Page 2 of 2 Reallocation of the proceeds is requested in order to allow the Juvenile Detention Home and IST expansion projects to proceed to construction. Funds have been appropriated in amounts consistent with the adopted FY2001 - FY2005 Capital Improvement Program as outlined in the attachment with the exception of $400,000 for the Community Development Information System (CDIS) and $2,800,000 for the Juvenile Detention Home. The proposed financing can be accomplished while still maintaining key financial ratios within established guidelines. The Board is requested to appropriate $400,000 in lease purchase proceeds for CDIS. Fees in certain Community Development departments have been budgeted to pay for the lease cost of this project. Revenues from t-hangar lease agreements will support the debt service for the t-hangar financing. As part of the County Administrator's plan to address recent construction bids, staff intends to present the FY2002 - FY2006 Capital Improvement Program with the $2,800,000 for the Juvenile Detention Home project. The Community Development Building is not addressed in this financing. However, design funds have been appropriated and as design of the facility and development of the Proposed FY2002-FY2006 Capital Improvement Program progresses, staff will bring forward additional information. The resolution also addresses necessary actions for compliance with Internal Revenue Service reimbursement regulations. The County will need to reimburse itself for project expenses prior to the receipt of bond or certificates of participation proceeds. Project expenses prior to proceeds being available are being advanced from the general fund. The Board must declare its intent to reimburse the general fund not later than sixty (60) days after reimbursable expenditures are made. Funding PIans for Various Capital Improvement Projects Aug-97 IDR Court Lease/Purchase $16,100,000 General Fund 535,400 Subtotal 16,635,400 Current Planned FY2002-FY2003 Current + Planned FY2002-FY2003 Juvenile Detention Home Lease/Purchase 4,000,000 7,004,000 General Fund 1,538,900 635,008 State 4,950,000 4,950,000 Other Local 0 600,000 Subtotal 10,488,900 13,189,008 860,000 1,940,000 0 0 2,800,000 7,864,000 * 2,575,008 4,950,000 600,000 $15,989,008 CD/Information Technology_ Building Lease/Purchase 6,700,000 General Fund 4,300,000 Subtotal 711,000,000 3,806,000 0 3,806,000 3,806,000 * $3,806,000 Airport Hangar Lease/Purchase 0 415,000 0 415,000 * General Fund 0 36,000 0 36,000 Grants 0 177,786 _0 177,786 Subtotal 0 628,786 0 $628,786 Financial System Lease/Purchase 0 General Fund 0 Subtotal 2,100,000 150,000 2,250,000 5,300,000 0 5,300,000 7,400,000 * 150,000 $7,550,OOO CDIS Lease/Purchase 0 400,000 0 400,000 * General Fund 0 811,300 110,600 921,900 Transfer from Utilities 0 210~000 140,000 350,000 Subtotal 0 1,421,300 250,600 1,671,900 Total Lease Purchase $26,800,000 $13,725,000 $6,160,000 $19,885,000 Total General Fund $6,374,300 $1,632,308 $2,050,600 $3,682,908 Total Other $4,950,000 $5,937,786 $140,000 $6,077,786 TOTAL $38,124,300 $21,295,094 $8,350,600 $29,645,694 * Projects included in the $19,885,000 financing. by: Budget & Management, 10/16/2000 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE FINANCING ON BEHALF OF THE COUNTY OF VARIOUS CAPITAL IMPROVEMENT PROJECTS THROUGH THE ISSUANCE AND FROM THE PROCEEDS OF NOT TO EXCEED $19,885,000 PRINCIPAL AMOUNT OF CERTIFICATES OF PARTICIPATION EVIDENCING UNDIVIDED INTERESTS IN THE RENTAL PAYMENTS TO BE MADE BY THE COUNTY, AS LESSEE, UNDER A LEASE/PURCHASE AGREEMENT, SUCH AUTHORIZATION BEING A REVISION AND REAUTHORIZATION OF THE FINANCING PROVIDED FOR IN A RESOLUTION ADOPTED BY THE BOARD OF SUPERVISORS ON AUGUST 27, 1997; TO APPROVE THE CALLING OF A PUBLIC HEARING WITH RESPECT TO THE LEASING BY THE COUNTY AS LESSOR PURSUANT TO ONE OR MORE GROUND LEASES OF REAL PROPERTY ON WHICH THE PROJECTS TO BE ACQUIRED, CONSTRUCTED, INSTALLED, EQUIPPED AND FURNISHED FROM THE PROCEEDS OF SUCH CERTIFICATES OF PARTICIPATION WILL BE LOCATED; TO APPROVE AN APPROPRIATION FROM THE PROCEEDS OF SUCH CERTIFICATES OF PARTICIPATION OF THE AMOUNT OF $400,000 TO PAY THE COSTS OF THE ACQUISITION AND INSTALLATION OF THE COMMUNITY DEVELOPMENT INFORMATION SYSTEM; TO AUTHORIZE THE REIMBURSEMENT FROM THE PROCEEDS OF SUCH CERTIFICATES OF PARTICIPATION OF EXPENDITURES TO BE MADE BY THE COUNTY IN ADVANCE OF THE ISSUANCE AND RECEIPT OF THE PROCEEDS OF SUCH CERTIFICATES OF PARTICIPATION; AND TO AUTHORIZE THE REIMBURSEMENT FROM THE PROCEEDS OF THE COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS OF EXPENDITURES TO BE MADE IN ADVANCE OF THE ISSUANCE AND RECEIPT OF THE PROCEEDS OF SUCH GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AS FOLLOWS: SECTION 1. Findings and Determinations. The Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County") hereby finds and determines as follows: (a) On August 27, 1997, the Board of Supervisors adopted a resolution, entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, TO APPROVE THE FINANCING OF THE ACQUISITION, CONSTRUCTION, INSTALLATION, FURNISHING AND EQUIPPING OF A NEW JUVENILE COURTS BUILDING AND A NEW COMMUNITY DEVELOPMENT BUILDING AND THE EXPANSION OF THE JUVENILE DETENTION CENTER, RENOVATION OF THE EXISTING JUVENILE 350335.3 022282 RES -2- COURTS BUILDING AND THE INFORMATION SYSTEMS TECHNOLOGY BUILDING, THROUGH THE ISSUANCE AND FROM THE PROCEEDS OF NOT TO EXCEED $26,800,000 PRINCIPAL AMOUNT OF CERTIFICATES OF PARTICIPATION EVIDENCING UNDIVIDED INTERESTS IN THE RENTAL PAYMENTS TO BE MADE BY THE COUNTY, AS LESSEE, UNDER A REAL PROPERTY LEASE/PURCHASE AGREEMENT, TO AUTHORIZE THE REIMBURSEMENT FROM THE PROCEEDS OF SUCH CERTIFICATES OF PARTICIPATION OF EXPENDITURES TO BE MADE BY THE COUNTY IN ADVANCE OF THE ISSUANCE AND RECEIPT OF THE PROCEEDS OF SUCH CERTIFICATES OF PARTICIPATION, TO AUTHORIZE APPROPRIATIONS TO PAY COSTS OF ACQUISITION, CONSTRUCTION, INSTALLATION, FURNISHING AND EQUIPPING OF THE JUVENILE COURTS BUILDING AND COSTS OF ISSUANCE OF THE CERTIFICATES OF PARTICIPATION AND TO APPROVE THE TRANSFER A PORTION OF THE APPROPRIATION FROM GENERAL FUND MONEYS FROM THE JUVENILE DETENTION HOME PROJECT TO THE JUVENILE COURTS BUILDING PROJECT" (the "August 27, 1997 Resolution"). (b) The August 27, 1997 Resolution approved the financing on behalf of the County of (i) the acquisition, construction, installation, financing and equipping of a new Juvenile Courts Building; (ii) the expansion of the existing Juvenile Detention Center and the renovation of the existing Juvenile Courts Building; (iii) the acquisition, construction, installation, furnishing and equipping of a new Community Development Building; and (iv) the expansion of the existing Information Systems Technology Building, through the issuance and from the proceeds of an issue of not to exceed $26,800,000 principal amount of Certificates of Participation. (c) Of such Certificates of Participation proposed to be issued to provide funds to finance the costs of the Projects listed in subsection (b), it was contemplated that (i) the proceeds of $16,100,000 principal amount of such Certificates of Participation would be allocated to the acquisition, construction, installation, fumishing and equipping of the new Juvenile Courts Building; (ii) the proceeds of $4,000,000 principal amount of such Certificates of Participation would be allocated to the expansion of the existing Juvenile Detention Center and the renovation of the existing Juvenile Courts Building; and (iii) the proceeds of $6,700,000 principal amount of such Certificates of Participation would be allocated to the acquisition, construction, installation, furnishing and equipping of the new Community Development Building and the expansion of the existing Information Systems Technology Building. (d) Subsequent to the adoption of the August 27, 1997 Resolution, the acquisition, construction, installation, furnishing and equipping of the Juvenile Courts Building was financed from the proceeds of $16,100,000 principal amount of Public Facility Lease Revenue Bonds, Series 1999 (Chesterfield County Juvenile Courts Project), dated April 1, 1999, which were issued by the Industrial Development Authority of the County of Chesterfield on April 22, 1999. (e) The Board of Supervisors has determined (i) to revise and reauthorize projects to be financed through the issuance and from the proceeds of Certificates of Participation as provided for in the August 27, 1997 Resolution; (ii) to approve the calling of a public hearing with respect to the approval of the leasing by the County as lessor pursuant to one or more ground leases of the real property on which the Projects (as defined in Section 2 hereof) to be acquired, constructed, installed, 350335.3 022282 RES -3- furnished and equipped from the proceeds of the Certificates of Participation will be located; (iii) to approve the appropriation of the amount of $400,000 of the proceeds of the Certificates of Participation to pay the costs of the acquisition and installation of the Community Development Information System referred to in clause (v) of Section 2 hereof; and (iv) to authorize the County to make expenditures on the Projects in advance of the issuance and receipt of the proceeds of the Certificates of Participation and to reimburse such expenditures from the proceeds of the Certificates of Participation in accordance with Section 1.150-2 of the Treasury Regulations (the "Reimbursement Regulations") promulgated by the Internal Revenue Service under Section 103 of the Internal Revenue Code of 1986. (f) On November 5, 1996, the voters of the County approved the issuance of $228,374,000 principal amount of General Obligation Public Improvement Bonds for various public improvement projects of and for the County, of which $144,735,000 principal amount have heretofore been issued by the County and of which $83,639,000 principal amount are authorized but unissued. In anticipation of the issuance and receipt of the proceeds of such $83,639,000 principal amount of authorized but unissued General Obligation Public Improvement Bonds of the County, the Board of Supervisors has determined to authorize the County to make expenditures on the public improvement projects for which such General Obligation Public Improvement Bonds are to be issued in advance of the issuance and receipt of the proceeds of such General Obligation Public Improvement Bonds and to reimburse such expenditures from the proceeds of such General Obligation Public Improvement Bonds in accordance with the Reimbursement Regulations. SECTION 2. Revision and Reauthorization of Projects to Be Financed Through the Issuance and From the Proceeds of Certificates of Participation. The Board of Supervisors hereby approves the financing on behalf of the County through the issuance and from the proceeds of an issue of not to exceed $19,885,000 principal amount of Certificates of Participation of: (i) the acquisition, construction, installation, furnishing and equipping of the expansion and renovation of the existing Juvenile Detention Home and the renovation of the existing Juvenile Courts Building; (ii) the acquisition, construction, installation, furnishing and equipping of the expansion and renovation of the existing Information Systems Technology Building; (iii) the acquisition, construction, installation, furnishing and equipping of a new Airport Hangar at the Chesterfield County Airport; (iv) the acquisition and installation of a new Financial/Human Resource System for the County; and (v) the acquisition and installation of a Community Development Information System(collectively, the "Projects"). The Certificates of Participation will represent undivided interests in the rental payments to be made by the County, as lessee, under one or more Lease Purchase Agreements pursuant to which the County, as lessee, will lease the Project. The rental payments to be made by the County under the 350335.3 022282 RES -4- Lease Purchase Agreement will be subject to appropriation by the Board of Supervisors. This Section 2 revises and reauthorizes the authorizations set forth in Section 1 of the August 27, 1997 Resolution. SECTION 3. Approval of Calling of Public Hearing with Respect to Approval of Leasing of Real Property by County as Lessor in Connection with Pr0iects to Be Financed From Proceeds of Certificates of Participation. The Board of Supervisors hereby approves the calling of a public heating to be conducted by the Board of Supervisors on November 8, 2000 with respect to the leasing by the County as lessor pursuant to one or more ground leases of the real property on which one or more of the Projects to be acquired, constructed, installed, equipped and furnished from the proceeds of the Certificates of Participation will be located. SECTION 4. Approval of Appropriation of Proceeds of Certificates of Participation for Information System for Community Development Department. The Board of Supervisors hereby approves the appropriation by the County of the amount of $400,000 to pay the costs of the acquisition and installation of the Community Development Information System referred to in clause (v) of Section 2 of this resolution. SECTION 5. Authorization of Reimbursement of Expenditures in Advance of Issuance and Receipt of Proceeds of Certificates of Participation. The Board of Supervisors hereby authorizes the County to make expenditures on the Projects in advance of the issuance and receipt of the proceeds of the Certificates of Participation and to reimburse such expenditures from the proceeds of the Certificates of Participation. The adoption of this resolution shall be considered as an "official intent" within the meaning of Section 1.150-2 of the Treasury Regulations promulgated by the Internal Revenue Service under Section 103 of the Internal Revenue Code of 1986. SECTION 6. Authorization of Reimbursement of Expenditures in Advance of Receipt of Proceeds of General Obligation Public Improvement Bonds. In anticipation of the issuance by the County of the $83,639,000 principal amount of General Obligation Public Improvement Bonds approved by the voters of the County at an election held in the County on November 5, 1996, of which $63,699,000 are for school capital improvement projects, $16,470,000 are for public safety improvement projects and $3,470,000 are for park and recreation improvement projects, the Board of Supervisors hereby authorizes the County to make expenditures in such projects in advance of the issuance and receipt of the proceeds of such General Obligation Public Improvement Bonds. The adoption of this resolution shall be considered an "official intent" within the meaning of Section 1.150-2 of the Treasury Regulations promulgated by the Internal Revenue Services under Section 103 of the Internal Revenue of Code of 1986. adoption. SECTION 7. Effectiveness of Resolution. This resolution shall take effect upon its 350335.3 022282 RES CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 25, 2000 Item Number: 8.B.5. Subject: Award of a Construction Contract to Viking Enterprise, Inc. for the Addition and Alterations of the Existing IST Building in the Amount of $2,228,200 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a construction contract with Viking Enterprise, Inc. in the amount of $2,228,200 for the Addition and Alterations of the exiting IST building. Summary of Information: Viking Enterprise submitted the low bid out of ten for the construction of the Addition and Alterations of the existing IST building. The project will consist of the construction of 13,023 square foot one story brick veneer building addition and the partial renovation of the existing building. The addition will provide much needed space for personnel and allow for several areas to be modified for better efficiency. The computer training room will be expanded and moved to the addition which will allow for a greater number of trainees. Estimated completion time is summer 2002. Preparer: -- ! ... -'.':.., Francis M. Pitaro Title[Director of General Services Attachments: [--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: October 25. 2000 N.mber Budget and Management Comments: This item requests award of a construction contract for the addition to and remodeling of the existing Information Systems Technology building in the amount of $2,228,200. Sufficient funds have been appropriated to enable award of this contract as outlined below in the sources and uses table. Sources: Certificates of Particiation Proceeds $3,806,000 Uses: Testing services Architectural Other professional services Printing Utility connections Furniture, fixtures, etc. Communications equipment Construction management Contingencies Construction Total Uses: 35,000 285,000 18,000 2,000 30,000 410,000 190,000 230,000 378,000 2,228,000 $3,806,000 Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 25, 2000 Item Number: 8.B.6. Subject: Change Order #11 to Motorola, Inc. Contract in the Amount of $70,216.00 Due to Modification of the Quantity of Radio Equipment at the County's Request County Administrator's Comments: County Administrator: .Board Action Requested: Authorize the County Administrator to approve Change Order #11 to the Motorola, Inc. contract associated with Purchase Order 682150. Summary of Information: The quantity of mobile and portable radios, the ancillary equipment, and their associated labor have been modified per request by the County. The net change in cost is an additional $70,216.00. This change is due to personnel growth in public safety departments since the original contract dated December 30, 1998. Preparer: ~~-~,x~ ~,,~.6~` Robert L. Eanes, Jr~.F/z / Title: Assistant to the County Administrator Attachments: [---~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~l Date: October 25, 2000 Page 2 of 2 Bud_clet and Management Comments' This item requests approval for a change order to the contract with Motorola, Inc. for the Public Safety Communications Upgrades in the amount of $70,216. The increase is due to the quantity of communications equipment required to outfit the increased number of staff in the public safety departments since the original contract was adopted in December 1998. Funds for this change are available in the project contingency account. approved, the contingency will have an available balance of $1,180,284. Preparer: t~_--~"~, b'~~ Title: Director, Bud.qet & Mana.qement Rebecca T. Dickson If CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 25, 2000 Su~ect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Item Number: s.B. 7. Summary of Information: DALE: MATOACA: Banwell and a portion of Marlboro Birkdale, Section 11 Royal Birkdale Boulevard and a portion of Royal Birkdale Drive Preparer: Attachments: Yes ~ No Title: Director of Environmental Engineering TO: Board of Supervisors FROM: Departrmnt of Envirommntal Engineering SUBJECT: State Road Acceptance - BANWEI J, DISTRICt: DALE MEETING DATE: 25 October 2000 ROADS FOR CONSIDERATION: TO: Board of Supervisors FROM: Depamrent of Environmental En~jneering SUBJECT: State Road Acceptance - BIRKDAI ~E> SEC. 11 DISTRICT: MATOACA MEETING DATE: 25 October 2000 ROADS FOR CONSIDERATION: ASHBOURNE HOLLOW CR EMERALD DUNES CR Vicinity Map: BIRKDAI F,, SEC. 11 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 25, 2000 Item Number: 8.B.S. Subject: Approval of Wastewater Contract with the City of Richmond County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors authorize the County Administrator to execute the contract. Summary of Information: At the time of the 1970 annexation of parts of the County by the City of Richmond, the annexation court entered an Order requiring the City to treat wastewater from certain areas of the County and requiring the County to treat wastewater from certain areas of the City. The City and the County entered into a contract for treatment of wastewater from each other's jurisdiction in 1970. The term of the contract was twenty years, but it was to continue thereafter until terminated by either the City or the County with three years notice. Several years ago the City expressed an interest in renegotiating the contract since the rate charged remained as set in 1970 and was considerably below current market value. The negotiations are complete and the only substantial change is the rate that is charged for service. The expenses included in the rate calculation mirror those included in the water contract. The rate will be calculated annually based on actual expenses. Preparer: ~r~ig ¥/Bryant Title: Director of Utilities Attachments: '--] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Since the City receives more wastewater from the County than the County receives from the City, the new contract will result in an increase in the cost of wastewater treatment of approximately $400,000. This increase will not require an adjustment in user charges. The only other option available to the County would have been to terminate the contract and construct facilities to re-direct the wastewater flow now going to the City to a County treatment facility. The cost of those facilities made this approach unacceptable. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: October 25, 2000 Item Number: 8.B. 9. Subject: Acceptance of a Parcel of Land Along the East Line of Charter Colony Parkway from Reynolds Real Estate Ventures L.L.C. County Administrator's Comments: County Administrator: Board Action Requestsd: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 3.571 acres along the east line of Charter Colony Parkway (State Route 950) from Reynolds Real Estate Ventures L.L.C., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian and Matoaca Joh~ W. Harmon Title:Riqht of Way Manager Attachments: Yes --~No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST LINE OF CHARTER COLONY PARKWAY FROM REYNOLDS REAL ESTATE VENTURES L.L.C. TR i 096 91[~0~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: October 25, 2000 Item Number: $.B.10.a. Subject: Request Permission for an Existing Gravel Driveway to Encroach Within a Twenty Foot Drainage Easement Across Lot 1, Block D, Deerfield Estates, Section A and Across a Fifty Foot Unimproved Right of Way Known as Springbok Road County Administrator's Comments: County Administrator: Board Action Reques~d: Staff recommends that the Board of Supervisors grant David K. Grubb and Terrie K. Grubb permission to have an existing gravel driveway encroach within a 20' drainage easement across Lot 1, Block D, Deerfield Estates, Section A and a 50' unimproved right of way known as Springbok Road; Subject to the execution of a license agreement. Summary of Information: David K. Grubb and Terrie K. Grubb have requested permission to have an existing gravel driveway encroach within a 20' drainage easement across Lot 1, Block D, Deerfield Estates, Section A and a 50' unimproved right of way known as Springbok Road. This request has been reviewed by staff and approval is recommended. District: Matoaca Jo~n W. Harmon Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING GRAVEL DRIVEWAY TO ENCROACH WITHIN A TWENTY FOOT DRAINAGE EASEMENT ACROSS LOT 1, BLOCK D, DEERFIELD ESTATES, SECTION A AND ACROSS A FIFTY FOOT UNIMPROVED RIGHT OF WAY KNOWN AS SPRINGBOK ROAD Center Aronbridge Bapt ~ COURT Y, RD 9 Jo 9 I0 7 6 8 I0 I! David K. & Terrie K. Grubb 7557 Fawndale Drive # 76%664-2906-00000 DB. 2390 PG. 311 II 12 4 13 Z7°30, oo., 12 2 I 'O ~e~.~, %. ARE~ TO BE !LICENSED ~ ~,-2;~:i-~' 40' 14 15 ~ECT I ON. "A" DALE DIST. 1~6o ~CALE I": IOO' U. K. TINNONS OF ~ UOa ~O. 24: ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 25, 2000 Item Number: 8.B.10.b. Subject: Request Permission to Install Underground Cable on County Property County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Verizon-Virginia, Inc. permission to install underground cable on County property to serve Henricus Park, subject to the execution of a license agreement. Summary of Information: Verizon-Virginia, Inc. has requested permission to install underground cable on County property to serve Henricus Park as shown on the attached drawings. This request has been reviewed by staff and approval is recommended. District: Bermuda John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST PERMISSION TO INSTALL UNDERGROUND CABLE ON COUNTY PROPERTY 'l' Dct Henric~ Park ISLAND A NORTH 4821 BETHLEHEM ROAD, RICHMOND, VIRGINIA 23230 (804) 213-3815 ~ Prepaced t'or Vedzo, DISTRICT: BERMUDA VER~ZON W.O. NO: 0-CQ-0189 DATE: SEPTEMBER 27, 2000 R/W PERMIT NO: BC-101991-W EXHIBTI' SHOWING 15' WIDE VERSION VIRGINIA, INC. COUNTY: CHESTERFIELD WIRE CENTER: CHESTER PREPARED BY: D-TEL/SHB AREA/TAX DIST: 83000/2199 LICENSE AREA WITHIN CHESTERFIELD COUNTY, VIRGINIAPUBLIC STREET RIGHT- OF-WAY KNOWN AS HENRICUS PARK ROAD STATE: VZRGINIA D-TEL W.O. NO: 7186 SCALE: NTS SHEET~ OF...3 . '" O{:~ ..... DENOTES LOCATION OF 1--5' WIDE VERIZON VIRGINIA~ INC. LICENSE AREA AS SHOWN HEREON. ~i'w -~81 -q-Z~8~- 0 ~Yooo NORTH ID-tel DESIGNED TELECOMMUNICATIONS, INC. 4521 BETHLEHEM ROAD, RICHMOND, VIRGINIA 23230 (~04) 213-3g15 DISTRICT: BERMUDA VERIZON W.O. NO: 0-CQ-0189 DATE: SEPTEMBER 27, 2000 PLAT SHOWING VERIZON VIRGINIA, INC. EASEMENT UPON THE PROPERTY OF COUNTY OF CHESTERFIELD, VA Prepared for Veti~on V. irg'h~, [~c. COUNTY: CHESTERFIELD WIRE CENTER: CHESTER PREPARED BY: D-TEL/SHB kHOWtl as HENRICU$ PARK ~ DUTCH GAP CONSERVATIONAREA G.P.I.N. 810-663-0721-00000, 811-661-4268-00000, 813-661-4578-00000 STATE: VIRGINIA D-TEL W.O. NO: 7186 SCALE: NTS R/W PERMIT NO: BC-101gg2-R AREA/TAX DIST: 83000/2199 SHEET ~ OF~-. ' ..... DENOTES LOCATION OF 1--5' WIDE VERZZON VIRGINIA, INC. EASEMENT AS SHOWN HEREON. ~; A,.rzz NORTH ID-tel 4821 BETHLEHEM ROAD, RICHMOND, VIRGINIA 23230 (804) 213-3815 DISTRICT: BERMUDA VER/ZON W.O. NO: 0-CQ-0189 DATE: SEPTEMBER 27, 2000 R/W PERMIT NO: BC-101992-R PLAT SHOWING VERIZON VIRGINIA, INC. EASEMENT UPON THE PROPERTY OF COUNTY OF CHESTERFIELD, VA P~'ep~red fo~' Verizon Virginia, Inc. COUNTY: CHESTERFTELD WIRE CENTER: CHESTER PREPARED BY: D-TEL/SHB AREA/TAX DIST: 83000/2199 klIOWH as HENRICUS PARK @ DUTCH GAP CONSERVATIONAREA G.P.I.N. 810-663-0721-00000, 811-6614268-00000, 813-661-4578-00000 STATE: VIRGINIA D-TEL W.O. NO: 7186 SCALE: NTS SHEET ~ OF ,~. ..... DENOTES LOCATZON OF 1_.~S' WIDE VERZZON VIRGINIA, INC. EASEMENT AS SHOWN NORTH ID-tel DESIGNED TELECOMMUNICATIONS, INC. .4821 BETHLEHEM ROAD~ RICHMOND, VIRGINIA 23230 (804) 213-3515 DISTRICT: BERMUDA VERIZON W.O. NO: 0-CQ-0189 DATE: SEPTEMBER 27, 2000 PLAT SHOWING VERIZON VIRGINIA, INC. EASEMENT UPON THE PROPERTY OF COUNTY OF CHESTERFIELD, IrA known as HENRICU$ PARK ~ DUTCH GAP CONSERVATIONAREA G.P.I.N. 810-663-0721-00000, 811-661-4268-00000, 813-661-4578-00000 COUNTY: CHESTERFZELD WIRE CENTER: CHESTER PREPARED BY: D-TEL/SHB AREA/TAX DIST: 83000/2199 STATE: VTRGINZA D-TEL W.O. NO: 7186 SCALE: NTS SHEET _R' OF _G ..... DENOTES LOCA'I~ON OF 1--5' WIDE VERZZON VIRGINIA, INC. EASEMENT AS SHOWN HEREON. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 25, 2000 Item Number: 8.B.10.c. Subject: Request to Install a Private Water Service Within a Private Easement to Serve Property at 9725 Kerwin Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private water service to serve property at 9725 Kerwin Road and authorize the County Administrator to execute the water connection agreement. Summary of Information: Thomas G. Horn and Barbara W. Horn have requested approval to install a private water service within a private easement to serve property at 9725 Kerwin Road. This request has been reviewed and staff recommends approval. District: Bermuda Title:Right of Way Manaqer Attachments: Yes No f'~73 VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 9725 KERWIN ROAD GSLANO Gateway 8apt HAUN \ FARM FIELD DR First ~Bapt R~ Pk ~ DriVe-in Yh~ater WIKI Radio 4 ~¢ 2 9709 9710 3 8857 10' Public Water 9717 ~' Private Water Easement Thomas G. & Barbara W. Horn 9725 Kerwin Road Pin # 792-667-7529-.00000 DB. 1033 PG. 229 31 2901 120 2907 32 9225 6O24 9800 2747 9814 9810 05O4 9822 19 O878 97O9 18 1370 9715 1559 9725 16A 1950 9733 15A 234O 9801 14A 2731 9807 312" 9815, 32A 6584 9730 \ \ 15 2920'x ~t 21 \17 1890 0~;89 ~ \ 290~ 2912 ~ 5O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: October 25, 2000 Item Number: 8.B.11. Subject: Appropriate $450,000 Governor's Opportunity Fund Grant and Transfer $450,000 in Matching Funds to the Industrial Development Authority for an Inducement Grant to Algroup Lawson Mardon, Inc. County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to (i) appropriate the $450,000 Governor's Opportunity Fund Grant to the Industrial Development Authority, and (ii) authorize the transfer of $450,000 of County funds previously appropriated for economic development purposes to the Industrial Development Authority as matching funds. Summary of Information: Algroup Lawson Mardon ("Algroup") is a large Swiss company which manufactures speciality packaging and paper. Algroup has acquired approximately 15 acres in the River's Bend Industrial Center and will construct a manufacturing facility in the County. Algroup will invest approximately $45,000,0000 in constructing and equipping the manufacturing facility and will employ approximately 120 employees. The plant will be dedicated to manufacturing packaging items for Phillip Morris. The County has received a Governor's Opportunity Fund Grant ("GOF Grant")in the amount of $450,000 as an inducement for Algroup to locate in the County. The GOF Grant requires a dollar for dollar match by the locality. The funds to be used by the County as matching funds were previously appropriated by the Board for economic development purposes during a~m~sG%~ -over- Preparer: /~ .Dunn Attachments' ~ Yes No Title: Director of Economic Development 0614:50965. l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 the budget process. Staff proposes that the previously appropriated funds be transferred to the Industrial Development Authority and that the GOF Grant be appropriated to the IDA and collectively be awarded to Algroup on the condition that Algroup agrees to invest at least $45 million dollars in acquiring the site and constructing and equipping the facility and then employing at least 120 full-time employees. Locating the manufacturing facility in Chesterfield County will provide significant economic benefits to the County in terms of employment and capital investment. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: October 2~i. 2000 Nunlber Bud_qet and Management Comments: This request is for appropriation of $450,000 in Governor's Opportunity Fund Grant money which will be matched with local funds in the amount of $450,000 (for a total of $900,000) to offer an economic development incentive grant to Algroup Lawson Mardon, Inc. for locating their manufacturing facility in Chesterfield. This request will flow through the Industrial Development Authority. The local grant matc~ from FY99 results of operations, was reappropriated into FY2001 by the Board of Supervisors on June 28, 2000 for economic incentives. Preparer':~~-~'. "~~ Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~ Date: October 25, 2000 Item Number: ~_0.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 98-0102 Super Radiator Addition Developer: Super Radiator Coils, LP Contractor: Infracorps of Virginia, Inc. Contract Amount: Water Improvements - Wastewater Improvements - $13,822.00 (Private) District: M' lothian Preparer: ~ Title: Assistant Director Attachments: ~--] Yes No Agenda Item October 25, 2000 Page 2 o Contract Number: Project Name: Developer: District: 98-0373 Pocoshock Post Office Pocoshock and Hull Street Road United States Postal Service Clover Hill Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0201 Xpress Lube @ Irongate Shopping Center Bromea, LLC H. & B. Construction Company, Inc. Water Improvements - Dale $6,123.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0206 New Life Outreach Church at Turner Road New Life Outreach International Dunnavant Excavating and Grading Water Improvements - Clover Hill $11,081.22 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0304 Intown Suites at Perdue Springs Intown Suites Perdue Springs, Inc· S. W. Rodgers Company, Inc. Water Improvements - Wastewater Improvements - Bermuda $50,000.00 $49,000.00 Agenda Item October 25, 2000 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0064 Bayhill Pointe, Section 10 Bayhill Development Corporation Coastal Utilities, Inc. Water Improvements - Wastewater Improvements - Matoaca 00-0146 Amherst, Section 3 Easy Living Corporation, Inc. Infracorps of Virginia Incorporated Water Improvements Wastewater Improvements - Bermuda $29,153.08 $52,485.50 $43,182.00 $63,981.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 25, 2000 Item Number: Su~ect: Status of General Fund Balance, Reserve for Future District Improvement Fund, and Lease Purchases County Administrator's Commen~: 10 .B. Capital Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: ¢~.~,.6, ~, ~0~ Title: ' Lane B. Ramsey / Attachments: -~No County Administrator BOARD MEETING DATE 07/01/00 CHESTERFIELD COUNTY GENERAL FUND BALANCE October 19, 2000 DESCRIPTION FY2001 Budgeted Beginning Fund Balance AMOUNT BALANCe, $32,244,706 *Pending outcome of FY2000 Audit Results A CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT October 19, 2000 Board Meeting Date Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 04/28/1999 FY2000 Budgeted Addition Amount 8,034,500 04/28/1999 FY2000 Capital Projects (7,120,900) 08/25/1999 Transfer to LaPrade Library Project for construction (15o,ooo) 09/17/1999 Partial Release of designation for Hemicus Land Purchase based on final grant award 104,425 12/15/1999 Transfer to Cimuit Court Project for construction of courtrooms/chambers/parking lot 0oo,ooo) 02/23/2000 Transfer to Coalboro Road Emended Project for construction in conjunction with Vulcan Materials Company 050,000) 04/12/2000 Transfer for Ecoff Avenue Land Acquisition for recreational and athletic facilities (250,000) 05/22/2000 Release designation for FY2000 road projects local match not approved by VDOT: Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk 48,000 8,000 26,000 15,200 06/28/2000 Transfer for construction of the range master's and training buildings located at Public Safety Training Facility in Enon. 000,000) 06/30/2000 Return unused funds; closure of various completed projects 30,724 Balance 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 584,127 681,327 381,327 412,051 FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 04/12/2000 FY01 Budgeted Addition 04/12/2000 FY01 Capital Projects *Pending outcome of FY00 Audit Results 8,400,000 (6,939,600) 8,812,051 1,872,451 Prepared by Accounting Department September 30, 2000 Date Began SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED AND EXECUTED Original Amount Date Ends Outstanding Balance 09/30/00 * 12/93 Real Property Lease/ Purchase 04/99 Public Facility Lease Juvenile Courts Project $17,510,000 16.100,000 12/01 11/19 3,680,000 16,100,000 TOTAL APPROVED AND EXECUTED $33.610.00~0 $19.780.000 PENDING EXECUTION Nolle *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 25, 2000 Item Number: 10 .C. Subject: Roads ~ccepted into the State County Administrator's Comments: Secondary System County Administrator: Board Action Requested: Summary of Information: Preparer: ~~~,,~o.... (:'C_,~,~ Lisa H. Elko Attachments: Yes ~ No Title: Clerk to the Board 0 0", O0 OO r'-- 0 0 r-- ee~ r-- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 25, 2000 Item Number: 14. Subject: Recognizing Jason Mark Mattis of Troop 880, Sponsored by Beulah United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~~ Board Action Requested: Adoption of attached resolution Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Mattis of Troop 880, upon attaining rank of Eagle Scout. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Clover Hill District Jason Mark Mattis Parents: Steven & Diane Lisa H. Elko Attachments: Yes Title: No Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jason Mark Mattis, Troop 880, sponsored by Beulah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jason is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jason Mark Mattis and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 25, 2000 Item Number: 16. Subject: Watershed Management Plan and Maintenance Program for the Swift Creek Reservoir Watershed _ County Administrator's Comments: ~2.~~~c~. ~- '~/~~ Adopt the Swift Creek Reservoir Watershed Master Plan and Maintenance Program to include: · The siting, construction, and permitting of BMPs in the Swift Creek Reservoir Watershed as recommended by CH2M Hill. · The establishment of a pro-rata fee program for the construction of the regional BMPs and to direct staff to implement the Swift Creek Reservoir Watershed Master Plan including development of applicable ordinances to include an ordinance to put the pro-rata fee program in place. A public hearing for the adoption of the ordinance and the establishment of the fee amount will be held in January 2001. · An increase to the Environmental Engineering operating and capital improvement budget to institute a county-wide BMP maintenance program for residential BMPs and for stream restoration projects. The Board directs staff to include this funding concept in the 2001-2002 budget process with anticipated implementation on July 1, 2001. Coun~ Administrator: ~ Board Action Requested: Approve recommendations contained in the Swift Creek Reservoir Watershed Master Plan and Maintenance Program and select one of the maintenance funding options. Summary of Information: The Swift Creek Reservoir Watershed Master Plan and Maintenance Program was discussed at a Board of Supervisors' work session on June 28, 2000. The firm of CH2M Hill presented their recommendations for the siting, construction and permitting of the BMPs including the recommendation to have new development fund the construction of the BMPs through a pro-rata fee program. Preparer: /~'/~x'~ C~~'''/ Title: Director of Environmental E nqineering ' Ric~ard~ McElfi~h Attachments: '[ Yes No CtlESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Outstanding issues after the work session included how to fund the maintenance of the regional BMPs in the Swift Creek Reservoir Watershed as well as whether or not to establish a county-wide stormwater utility to maintain BMPs throughout the county and enhance water quality protection programs county-wide. At the July 26, 2000 meeting, the Board requested that all implementation options of the Swift Creek Reservoir Management Plan and Maintenance Program, including funding options, be considered at the October 25, 2000 public hearing. The three funding options under consideration are as follows: Option · Establish a county-wide stormwater utility fee of $1 per month per household to pay for the maintenance of all BMPs throughout the county; undertake stream restoration; and enhance existing water quality protection efforts undertaken by Environmental Engineering and other departments (including water quality monitoring, improved erosion and sediment control enforcement, education and outreach). Under this option, non-residential uses would be assessed multiples of the $1 per month fee, depending upon the amount of impervious area of the site. Option · Establish a stormwater utility fee of $1.85 per month per household for the Swift Creek Reservoir Watershed only. This fee would be used to maintain the proposed regional BMPs as well as existing BMPs in the Swift Creek Watershed only. Under this option non-residential uses within the Swift Creek Reservoir Watershed would be assessed multiples of the $1.85 per month fee, depending upon the amount of impervious area of the site. Option · Funds from the General Fund would be added to the Environmental Engineering budget to institute a county-wide BMP maintenance program for all single-family residential, townhouse, and condominium BMPs. Funds from the General Fund would be added to Environmental Engineering Capital Improvement Program for stream restoration projects. Operating Funding for additional crews ($500,000) to maintain all existing and new residential BMPs would be phased in over three years beginning in FY02 and would be added to Environmental Engineering's operating budget to perform this maintenance. Commercial establishments would maintain their BMPs as they are doing currently. Capital Beginning with the FY02 Capital Improvement Program, an annual increase of $50,000 over four years will be allocated for Environmental Engineering to allow for stream restoration projects throughout the county. This will increase the allocation from $200,000 to $400,000 per year. Recommendation: Staff recommends adoption of the Swift Creek Reservoir Watershed Master Plan and Maintenance Program and the funding option of allocating existing resources from the General Fund for Environmental Engineering's operating and Capital Improvement Program budgets. District: County Wide ~? ~9~ An Affiliate of Media General Richmond, Virginia 23293-0001 [~ate ATTN LI~A RI HO CHR,~TRRFIR~ .~} Media eenera~ Operations, lnc, Publisher of the MeN D T ~ MES- D~SPATCH on 1%!1)2ooo lo/ls/2ooo Sworn to and subscribed ~fore me this HERE State of Virginia City of Richmond My commission expires 03/31/01 THiS iS NOT A BILL. PLEASE PAY FROM iNVOiCE, THANKYOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: October 25, 2000 Item Number: 1~. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Motion of adjournment and notice of next scheduled meeting on November 8, 2000, at 4:00 p.m. Preparer ~ ,.-~_ Q~ Lisa H. Elko Attachments: Yes Title: No Clerk to the Board