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02/28/01 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2001 Item Number: me Subject: County Administrator' s Comments County Administrator's Comments: County Ad m inistrator: Board Action Requested: Summary of Information: The Government Finance Officers Association of the United States and Canada (GFOA), a national organization, each year recognizes budgets which meet certain rigorous standards. The GFOA has awarded Chesterfield the Distinguished Budget Presentation Award for the fiscal year beginning July 1, 2000. This is the 17th consecutive year that Chesterfield has won this award. This is the highest form of recognition in governmental budgeting. In order to receive the award a government must produce a document that meets certain criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. Staff appreciates the support and leadership of the Board and will continue to improve the quality and effectiveness of the County's financial plan. Rebecca T. Dickson Title:Director, Budget & Management Attachments: Yes ~ No 0 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: February 287 2001 Item Number: Subject: Work Session on County Administrator's FY2002 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's FY2002 Proposed Budget Summary of Information: This time has been set to continue work sessions on the County Administrator's FY2002 Proposed Budget. This work session is the second of five work sessions during which staff will present proposed revenues and expenditures for FY2002. On February 21st, staff presented projected revenues for FY2002. During this work session the School Board and the Community Development Division will make presentations. On March 12th staff will present proposed total expenditures for FY2002. Management Services Division and the Fire Department will also present a budget overview, including information related to Emergency Medical Services. Presentations from Police and the CDBG Office are scheduled for March 14th, and Human Services Division and the Constitutional Officers are scheduled for March 21st Preparer: Title: Director, Budflet and Manaqement Rebecca T. Dickson Attachments: Yes # 003[ 004 1 ~05 2 00~5 3 4 {)~() 7 8 I6 ~ ~ 25 }~g© 27 )~3 30 0 0 0 0 Ill 0~ 0 0 e~ ~ o~ ~ 040 0 O~ 041 o4a 044 0 e~ I I [ I O47 ()4~ 0 0 I 0 5O 0 '0 .C "053 O54 056 I I I I 06O o~ SJellO(] E E E OG;~ 06.3 0 064 065 0 c- C'" a. uc_ 0 s:mlIO(I ~. ~o ~. 066 067 0 O68 e,, o '"o oC~ 0o 0~o cD " 0 0 0 0 N elI (/) (D l:: l:: 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: February28, 2001 Item Number: 7. Subject: Presentation from Representatives of the Chesterfield County Health Center Commission to Consider an Extension of Original Advance to the Chesterfield Health Center Commission and Appropriation of Additional $300,000 Advance County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a second extension of the advance to the Chesterfield Health Center Commission from a repayment date of January 15, 2001 to January 15, 2002; and authorize the appropriation of an additional $300,000 advance with a January 15, 2002 repayment date. Summary of Information: Members of the Health Center Commission and Executive Director Jake Mast will attend the Board meeting to review: (1) the status of the construction project, (2) the financial impact of the delayed opening of the Assisted Living Facility, (3) the use of prospective construction settlement funds to repay the $700,000 loan, (4) the financial capability of the Health Center Commission to support future operations, and (5) the continued need for county support to cover indigent care expenses. Prep~ _Fer.'~.~[.~/~'~'~· b~.l/~y-x -~{, ~.~/~:) ~'~tt, u~_mitle: Deputy Count y Administrator Bradford S. Hammer for Human Services Attachments: ~-~ Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin l Date: February 28, 2001 Background On January 26, 2000 the Board approved an advance of $700,000 to the Chesterfield Health Center Commission to cover cash shortfalls related to the construction project. At that time, the repayment date was projected to be August 1, 2000. On June 28, 2000 the Board approved a six-month extension of the repayment date to January 15, 2001. The Health Center Commission was to begin partial repayments against the advance in August, 2000. In September, a payment of $25,000 was made to the County. No other payments have been received. On February 6, staff received a request to advance an additional $300,000 to the Commission. The original advance in January, 2000 was the result of a request from the Chesterfield Health Center Commission for assistance in meeting cash flow requirements in connection with the construction/renovation of the new facility. The shortages were due to several unanticipated expenses and were expected to be rectified within six months. When financing for the new facility was approved in 1996, the County agreed to a line of credit not to exceed $1.0 million to assist the Health Center Commission in maintaining a 30 day operational cash balance. Progress on the project has been slower than expected. The occupancy rate at the nursing home facility is 94% (224 beds) and the assisted living area occupancy rate is 64% (16 beds). The Health Center Commission's goal in 2001 is to increase the total occupancy rates by two to four percent. This should generate additional monthly revenue of approximately $32,000. The opening of The Courtyard at the Lucy Corr Village was scheduled for January, 2001; this date has slipped to late February, 2001. This delay is the primary reason for the request of an additional $300,000. Atl 100% occupancy this section will generate approximately $122,500 in additional monthly revenue. The construction project was projected to close with HUD on July 1, 2001 but may not now due to the delay. The Commission is holding $2.5 million in liquidated damages for the delay and the contractor has made his own $2.5 million delay claim against the Commission. The Health Center Commission and the contractor have entered into discussions regarding completion of the contract to attempt to settle these claims without litigation. Staff is requesting monthly cash flow statements from the Health Center Commission in order to review the Center's cash situation and monitor potential opportunities for repayment. At this time, the Commission's cash flow projections through May, 2001 show no ability to repay the County. Staff will continue to monitor statements from the Commission. 0?3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: February 28, 2001 Item Number: Subject: Acceptance of a Bid to Purchase Chesterfield County General Obligation Public Improvement Bonds, Series 2001 County Administrator's Comments: County Administrator: Board Action Requested: Approval and acceptance of a bid to purchase $60,355,000 principal amount of Chesterfield County General Obligation Public Improvement Bonds. Summary of Information: On December 15, 1997 the Board of Supervisors adopted a resolution approving the issuance of $215,574,000 principal amount in general obligation public improvement bonds (the balance between the amount approved in the 1996 referendum and the amount sold in FY1997) . Today's sale represents $60,355,000 principal amount of General Obligation Public Improvement Bonds, Series of 2001. The responsible bidder, whose proposal must represent the lowest true interest cost to the County, and whose proposal must be in accordance with the Detailed Notice of Sale, will be identified on February 28 after the bids are opened. Rebecca T. Dickson Title: Director, Budget & Management Attachments: [-~ Yes No 074 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date' February 28, 2001 Item Number: 8.B.1. Subject: Resolution to Readopt the Updated Emergency Operations Plan with Annexes for Chesterfield County as Required by the Commonwealth of Virginia Emergency Services and Disaster Law of 1973, Title 44, Chapter 3.2, Section 44-146.13 through 44-146.28, Code of Virginia County Administrator's Comments: County Administrator: Board Action Requested: The Board is asked to adopt the resolution modifying and updating the Emergency Operations Plan with annexes. Summary of Information: The Commonwealth of Virginia and Federal Government statutes require the adoption of an Emergency Operations Plan with annexes for each locality every five years. The Emergency Operations Plan and annexes for Chesterfield County have been modified and updated, and require adoption by the Board of Supervisors. The staff requests that the Board of Supervisors adopt the new plan by resolution. Preparer: Attachments: Yes Title:Emergency Management Coordinator 075 Significant Changes to the Chesterfield County Emergency Operations Plan 1. ~Emergency Services" has been changed to ~Emergency Management" to be more consistent with the Virginia Department of Emergency Management and the Federal Emergency Management Agency. 2. Two new Appendices have been added: Animal Protection: Provides guidelines for the emergency handling of all types of animal problems that occur because of a disaster inherent with animal ownership, as well as with unowned or wild animals. Emergency Road Clearing: Provides assistance to public safety by Environmental Engineering, Parks and Recreation, Utilities and the Sheriff to perform emergency road clearance during disasters or severe emergencies. 076 RESOLUTION WHEREAS, there exist dangers of many types including man- made disasters, natural disasters and possible hostile actions of an unknown enemy; and WHEREAS, the safety and protection of the citizens and property are the foremost concern to the Board of Supervisors of Chesterfield County; and WHEREAS, the Board of Supervisors desires and the Commonwealth of Virginia and Federal Government require the adoption of appropriate planned protection measures. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Chesterfield this 28th day of February, 2001, that it hereby adopts the Chesterfield County Emergency Operations Plan with annexes as written as the necessary basic plan for county emergency management. ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2001 Item Number: 8.B.2. Subject: Acceptance of a Parcel of Land Along the West Line of Commonwealth Centre Parkway Containing Approximately .038 Acres of Land County Administrator's Comments: County Administrator: Board Action Requested: Accept conveyance of a parcel of land containing .038 acres from Brandermill-Oxford Limited Partnership and authorize the County Administrator to execute the acceptance of the Deed. Summary of Information: As part of the development of Commonwealth Centre, the developers provided funds to acquire rights of way to improve Route 360 necessitated by development. With those funds, the County has acquired from Brandermill-0xford Limited Partnership approximately .038 acres of land lying on the southwest right-of-way line of Commonwealth Centre Parkway along with permanent and temporary easements necessary for the improvements to Route 360. Staff recommends accepting the deed of conveyance from Brandermill-0xford Limited Partnership. Preparer: /,//////( ('(-'*'~ ~ Title:  . John McCracken Director of Transportation 0614:52266.1 Attachments: ~--] Yes No 078 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meetin~l Date: Februar~ 28, 2001 Item Number: 8.B.3. Subiect: FY01 School Board Grant Fund Mid-Year Revisions County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors increaSe Instruction appropriations in the School Grants Fund by $146,548 as per attached resolution. Summary of Information: The School Board includes anticipated grant funding in their annual financial plan. In addition, staff applies for and receives additional grants at various times during the fiscal year. School Board staff has applied for and received approval for two additional grants for FY2001. Also, the Carl Perkins Vocational Education grant increased due to additional Federal and local funding. The Title I Grant needs to be increased due to State remedial summer school funding. The total increase to the School Grants Fund is $146,548. Billy~?Cannaday, Jr., .Ed~. Title: Superintendent Attachments: Yes ~-~ No 079 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Federal Funding FY01 Technology Literacy Challenge Grant 2000 $53,300 Technology as a teaching, learning and communicating tool is noted in the Chesterfield County Public Schools (CCPS) Six-Year Improvement Plan (1999-2004). Computer technology is no longer viewed as a luxury but a necessity for current students to ensure their success in the future. Computer skills are essential for all students going on to further education or into the workplace. Learning to use computers effectively begins early in a student's career and is refined throughout the student's school career. Technology is instrumental in changing teaching strategies due to the implementation of a comprehensive computer-based professional development program that began in CCPS in 1993. This program provides a range of training to individual instructional personnel based on needs. The professional development program requires all full-time instructional personnel to complete a minimum of ten hours of computer training per year. A train-the-trainer activity is part of this program and has contributed to the success of the program. Because CCPS hires approximately 300 to 350 new teachers per year and because CCPS employs over 4,000 teachers, the task of training all teachers to be technology users is ongoing. The training needs outlined in the six-year technology plan are met with this project. The Technology Team Literacy Project will target middle school teachers who teach core subjects and who are members of teaching teams. These funds will be used to train 60 middle school team teachers and special education teachers who support the teams. The grant will provide stipend pay for teachers to be trained outside of regular school hours, contracted services to train teachers in integration of technology with core subjects, laptop computers that can be loaned to teachers, and evaluation of the project. The sites included in the project are the twelve middle schools (including the alternative school). This project will be a portion of a broader professional development program in CCPS. FY01 Carl Perkins Vocational Education Grant 23,561 The Carl Perkins Vocational and Applied Technology Education Act was developed to provide assistance through vocational education programs for economically or academically disadvantaged, handicapped, and ESL students. CCPS received notification of this vocational education grant allocation of $506,826 through State Superintendent's informational memo #219 dated December 22, 2000. This allocation is $23,561 higher than the original award notification of $483,265. Total Federal revenue $ 76,861 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 State Fundinq FY01 Remedial Summer School (Title I program) 46,929 CCPS received notification from the State Department of Education through Superintendent's Informational memo #193 dated October 13, 2000, of the remedial summer school reimbursement. The total number of students from CCPS was 4,206; however, 233 were Title I students. The reimbursement rate per pupil is $353 equalized using the composite index and prorated (FY01) 95.9747% for a total reimbursement of $46,929. These funds need to be appropriated to the School Grants Fund to cover summer school costs incurred by the Title I program. Total State revenue $46,929 Local Funding FY01 EDS PLATO Grant $ 11,600 Turning Point Academy received a grant from EDS National Foundation for $11,600 to provide a new high-powered server for the school, licenses for Plato software for a tutorial program, and training for the staff of Turning Point Academy in implementing the use of the software. Turning Point Academy is Chesterfield's alternative middle school with a current enrollment of one hundred twenty-two students. The grant from EDS will enhance the efforts already underway to improve academic achievement. EDS is in a joint partnership with Turning Point Academy and DuPont-Teijin Films. The partnership received a Governor's Award for Excellence this fall for its involvement in assisting Turning Point Academy students and staff. Employees of EDS contribute time on a weekly basis to mentor and tutor students at Turning Point Academy. FY01 Carl Perkins Vocational Ed (Henrico funding) 11,158 The lead bilingual interpreter in the vocational ESL program at the Technical Center is shared between Chesterfield (60%) and Henrico (40%). Each year Henrico reimburses CCPS for their share of the cost of this individual. For FY2001 the reimbursement will be $11,158 which is 40% of the cost of salary and benefits for this employee. Total local revenue Total Instruction appropriation increase $ 22,758 $146,548 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meetino Date: February 28. 2001 Number Bud.qet and Mana.qement Comments' This item requests appropriation of $146,548 in additional grant funds received by the School Board for instruction programs as outlined in the attached. The School Board took action at the February 13,2001 meeting to approve a resolution asking the Board of Supervisors to amend the FY2001 instruction appropriation category for the mid-year grant changes. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement PRESENT: VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, February 13, 2001, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield Marshall W. Trammell, Ir. Chairman James R. Schroeder, D.D.S., Vice-Chairman Elizabeth B. Davis Lloyd A. Lenhart Dianne E. Pettitt RESOLUTION On motion of Diarme Petti~ seconded by Lloyd Lenhar[ the School Board requ ,e~ts the Board of Supervisors to approve an increase of $146,548 to the Instruction appropriation category in the School Grants Fund for the following grants: Grant Title Funding Source Amount Technology Literacy Challenge Grant 2000 Federal Carl Perkins Vocational Education Federal State Remedial Reading {Title I Grant) State EDS Plato Grant Local Carl Perkins -Henrico reimbursement Local $ 53,300 23,561 46,929 11,600 11,158 Total Increase to Instruction Appropriation category in School Grants $146,548 Patricia W. Bartlam, Clerk ' 088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page1 of 2 Meeting Date: February 28, 2001 Item Number: 8.B.4.a. Subject: Change Order #15 to Motorola, Inc. Contract for an Increase in the Amount of $168,838.00 Due to Modification in the Quantity of Radio Equipment at the County's Request County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to approve Change Order #15 to the Motorola, Inc. contract associated with Purchase Order 682150. Summary of Information: The County has requested additional radios, ancillary equipment, and associated labor from Motorola for the county's Department of Building Inspection. The cost for providing the equipment and services is $168,838.00. The Department of Building Inspection, along with the Fire Department and Police Department have been served by the existing 800 MHz radio system. Building Inspection utilizes the radio system as a communication link between the office and field supervisors/inspectors as well as for vehicle to vehicle communication on a daily basis. During emergencies radios provide a communication link between the emergency communications center and building inspectors performing damage assessments as well as emergency assistance to the Fire Department. Preparer: Attachments: ~'] Yes No Title: Assistant to the County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: February 28, 2001 Budget and Mana.qement Comments: This item requests approval of a change order to Motorola, Inc. for additional radios, equipment, and labor. These radios are for use by the Department of Building Inspections. The budget for this project was established anticipating this need. Project funding is available. Preparer: /~.~z~'~-~- (~ [ ~ iL~/~'~Title= Director, Bud,qet & Mana,qement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: Februar~ 28, 2001 Item Number: Subject: Change Order to the Construction Contract with Kenbridge Construction Company, for the Juvenile and Domestic Relations Courts Project, for the Installation of Infrastructure to Support Video Docketing County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a change order with Kenbridge Construction Company, in the amount of $16,562 for installation of infrastructure to support Video Docketing at the Juvenile and Domestic Relations Courts Project. Summary of Information: The County has contracted with a vendor for installation of a Video Docketing system at the Juvenile and Domestic Relations Courts Project. This Change Order is for electrical and structural infrastructure work required to support the Video Docketing initiative. Preparer:~ ~rancis M. Pitaro Title:Director of General Services Attachments: -'--]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: February 28. 2001 Number Budget and Management Comments: The Board of Supervisors is requested to authorize the execution of a change order with Kenbridge Construction Company in the amount of $16,562 for the installation of infrastructure to support' Video Docketing at the Juvenile and Domestic Relations Courts Project. Funds are available in the project's budget for this change order; however completion of the total project will require additional funding. Staff is preparing estimates for the additional funds needed to complete the project and will most likely report back to the Board in late March. Preparer: itle: Director, Budget & Management Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 28, 2001 Item Number: 8.B.4.c. Subject: Change Order #1 for County Project #96-0173R Route 1 Water Line Improvements, Phase III County Administrator's Comments: County Administrator: ~,~t~~~~ Board Action Requested: The Board of Supervisors is requested to approve change order #t in the amount of $16,000 and authorize the County Administrator to execute the necessary documents. Summary of Information: Change order #1 represents the addition of 80 If of bore to facilitate an additional 12" water line tie in. The unit price in the contract is $200 per if which equates to $16,000.00. The original construction cost for this project is $1,499,294.00. With this change order, the new construction cost will be $1,515,294.00. Funds are available in the current CIP. District: Bermuda Preparer: Covingto~. Title: Assistant director of Utilities Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Februarv 28. 2001 Number Budget and Management Comments: The Board of Supervisors is requested to approve a change order to County Project #96-0173R Route 1 Water Line Improvements, Phase III in the amount of $16,000. Funds are available in the CIP to cover the increased cost to the project. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Mana,qement AREA ELL/HAM AVENUE H£NRICO CH£STE£FIELD ROAD VICINITY SKETCH NOT TO SCALE 090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: February 28, 2001 Item Number: 8.B.4.d. Sub_iect: Change Order to the Construction Contract with Kenbridge Construction Company, for the Courts Building Alterations and Renovations Project, for the Retrofit of an Improved Pneumatic Tube Carrier System County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a change order with Kenbridge Construction Company, in the amount of $ 27,681 for the installation and retrofit of an improved pneumatic tube system for the General District Court. Summary of Information: After the new Courts Building was opened in 1990, the General District Judges refused to continue to allow operation of the pneumatic tube carriers from the bench to the cashier offices due to the tremendous noise generated by the system. An improved and much quieter system is now available that will allow the use and not disturb the courts. The four existing courtrooms and the courtroom under construction will be retrofitted with this new system. This will greatly improve the efficiency of the movement of documents from the clerks to the cashier after each hearing. Preparer: Title: F~ancls M. Pltaro Director, Department of General Services Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Februarv 28. 2001 Number Bud.qet and Management Comments: The Board of Supervisors is requested to approve a change order with Kenbridge Construction Company in the amount of $27,681 for the installation and retrofit of an improved pneumatic tube system for the General District Court. Funds for this change order are available in the CIP General District/Circuit Court Completion Project. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: February 28, 2001 Item Number: 8.B. 5. Subject: Award of Construction Contract for County Project #99-0122B, Midlothian Pump Station and Tank - Phase II County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to award the construction contract to CB&I Constructors, Inc. in the amount of $2,614,000.00,authorize the transfer of funds from 00-0123 to this project and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of building a two million gallon elevated water storage tank and pump station on the southeast corner of the Watkins Elementary School. The pump station will be located in the dry area in the base of the tank. At this time, the piping for the pump station will be installed with the pumps installed later. Staff received three(3) bids for this project: $2,614,000.00; $2,664,500.00; $2,685,000.00. The lowest bid was submitted by PDM. The county's engineering consultant, Austin Brockenbrough and Associates, evaluated the bids and recommends award of the contract to the low bidder, PDM in the amount of $2,614,000.00. District: Preparer: thian /'7 Roy'E. Covin~hon, P.E. Title:Assistant Director of Utilities Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 o3 3 On February 7, 2001, PDM's water division was purchased by CB&I Constructors, Inc. who also bid this project. CB&I Constructors, Inc. has agreed to honor the bid amount of $2,614,000.00 as bid by PDM and abide by all the terms and conditions of the contract documents. In addition to building the elevated tank, provisions are made for a future pump station in the dry area of the tank. This concept allows for only one structure on one site, resulting in project cost savings. The appropriation for the pump station (00-0123) will be combined with the tank appropriation. Funds are available in the current CIP. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3of 3 Meetina Date: February 28. 2001 Number Budget and Mana.qement Comments: The Board of Supervisors is requested to award a construction contract for County Project #99-0122B, Midlothian Pump Station and Tank - Phase II to PDM, the lowest bidder at $2,614,000. Funds are available in the CIP to cover the contract costs. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Mana,qement -SITE 288 (UNDER CONSTRUCTION) LOCATION MAP NO SCALE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2001 Item Number: 8.B.6.a. Subject: Set a Public Hearing to Consider the Abandonment of Greenpine Road, State Route 948 County Administrator's Comments: County Administrator: Board Action Requested: Staff request that the Board of Supervisors adopt the attached resolution to set a public hearing and to post and publish notices of the County's intention to consider the abandonment of Greenpine Road, State Route 948. Summary of Information: Staff request that the Board of Supervisors adopt the attached resolution to set a public hearing for April 4, 2001 at 7:00 p.m., and to post and publish notices of the County's intention to consider the abandonment of Greenpine Road, State Route 948, as shown on the attached sketch. District: Dale Jo~n W. Harmon Title:Right of Way Manager Attachments: Yes No 097 "' VICINITY SKETCI"' Set a Public Hearing to Consider the Abandonment of Greenpine Road, State Route 948 Chesterfield County Department of Utilities Right Of Way Office Proposed Abandonment of Greenpine Road A-B Abandonment: 0.27 mile Greenpine Road (Route 948) from Whitepine Road (Route 701) to Redpine Road (Route 947) CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on FEBRUARY 28, 2001. RESOLUTION Resolution of Chesterfield County's intention to consider a Resolution and Order to abandon GREENPINE ROAD, STATE ROUTE 948. Pursuant to Section 33.1-151 of the Code of Virginia~ 1950, as amended, be it resolved that the Chesterfield County Board of Supervisors hereby gives notice that at a regular meeting to be held on APRIL 4, 2001, at 7:00 p.m. it will consider a Resolution and Order to abandon GREENPINE ROAD, STATE ROUTE 948, from WHITEPINE ROAD, STATE ROUTE 701, to REDPINE ROAD, STATE ROUTE 947, a distance of 0.27 miles, since it serves no public necessity and is no longer necessary as a part of the secondary system of State Highways. Accordingly, the Clerk of the Board shall send a copy of this Resolution to the State Transportation Commissioner thereof. The clerk shall further cause to be published and posted the required notices of the Board's intention to abandon GREENPINE ROAD, STATE ROUTE 948. Ayes2 Nays: Certified By: Lisa Elko Clerk to the Board of Supervisors l:\C5A\WPLResolution\greenpine road~dVl~DRS 100 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date· February 28, 2001 Item Number: S.B.6.b. Subject: Set a Public Hearing for April 4, 2001 to Consider Amendments to Section 2-79 of the County Code Relating to Criminal Background Checks for County Volunteers and Volunteer Rescue Squads County Administrator's Comments: County Administrator: Board Action Requested: Set a Public Hearing for April 4, 2001 to amend the County Code to require background checks for County volunteers and the volunteers of the Rescue Squads. Summary of Information: In November 1999, the Board of Supervisors adopted an ordinance requiring background checks on all County employees who work with juveniles. At that time, the Board directed the County Administrator to establish a committee to review the issue of background checks for county government volunteers and volunteers for Parks and Recreation co-sponsored groups. The committee has concluded its work and is making the following recommendations: Amend the County Code to require background checks for volunteers within County departments that work with juveniles and for volunteers for all rescue squads; o Adoption of an administrative policy to provide specific guidelines governing background checks on County volunteers and volunteers for Rescue Squads; and -over- Preparer: Steven L. Micas Attachments: [Yes ' Title: County Attorney 0614:52334.1 101 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 3. Adoption of a second administrative policy governing how the County should conduct background checks for volunteers/coaches of co-sponsored organizations. The background checks for volunteers/coaches with co- sponsored groups will be less extensive than used for county volunteers because it will not include the state social services background check. The background checks for volunteers/coaches with co-sponsored groups, if approved, will be implemented through the County's normal contractual agreements with co-sponsored groups. Both administrative policies will be explained at the Board's public hearing recommended for April 4. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: February 28, 2001 Item Number: 8.B.7. Su~ect: Appropriation of Grant Funds for Virginia Exile Prosecutor in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the Commonwealth Attorney to enter into a grant agreement with the Department of Criminal Justice Services (DCJS) to provide funding for a Virginia Exile prosecutor and administrative position in Chesterfield County; and appropriate revenue and expenditures related to this grant when received, not to exceed $117,996 Summa~ ofln~rmation: The Commonwealth's Attorney has made application to the Department of Criminal Justice System for a prosecutor who will aggressively prosecute Virginia Exile cases to reduce gun violence in Chesterfield County. In addition, the prosecutor will seek and encourage a community based public awareness program aimed at deterring gun violence. The prosecutor will also train police officers in investigations of gun violence cases and collect statistical data of court cases involving gun violence. DCJS has approved federal funding in the amount of $117,996. The maximum local cost to Chesterfield will be a cash match of $12,825. Preparer: Attachments: ----]Yes No Title: Commonwealth Attorney lOG' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Februa~ 28. 2001 Number Budget and Mana.qement Comments: This item requests acceptance and appropriation of grant funds awarded by the Department of Criminal Justice Services for its Project Exile Program in the amount of $117,996. The grant period is January 1, 2001 through December 31, 2001, and must be renewed annually. This grant will provide for a prosecutor position and an administrative position to support program efforts. The local match portion required for this grant is a $12,825 cash match. If the grant is approved, the Budget and Management Office will identify the source for the cash match in FY2001. Preparer: J'--~ Title: Director, BudRet & Manaqement Rebecc~ T. Dickson :1.04, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: February 28, 2001 Item Number: 8.B.8. Su~ect: Conveyance of an Easement to Verizon Virginia Inc. County Administrator's Comments: County Administrator:~ Boar Action Requestsd: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. to install underground cable to provide service to the new communications tower at Harrowgate Park. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. to install underground cable to provide service to the new communications tower at Harrowgate Park. District: Bermuda Preparer:~John~ ~--~Ha ~-~'J~ o '~ Title:Riqht of Way Manaqer Attachments: Yes No 1.05 'VICINITY SKETCi, CONVEYANCE OF AN EASEMENT TO VERIZON VIRGINIA INC. t HARROW.~.~ co~JGAR TL Chesterfield County Department of Utilities Right Of Way Office I I k I I 107 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 28, 2001 Item Number: 8.B.9.a. Subject: Request to Quitclaim a Sixteen Foot Water Easement Across the Property of Dung Thi Leu County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' water easement across the property of Dung Thi Leu. Summary of Information: Dung Thi Leu has requested the quitclaim of a 16' water easement across his property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Jo~n W. Harmon TJtle:Riqht of Way Manaqer Attachments: Yes No 108 VICINITY SKETCI, 0 BRANCHED AN Z Chesterfield County Department of Utilities Right Of Way Office lOp Q N91752g ~ t../ULL STREET ~. CU. S. ROUTE F'LA'r ShOW'lt, lG AN P-~(i-~TIhJG WIPE WATEF..LI~ E AC1~055 TNP~ PI~OPERTY OF : ~ DLI~JG ~Hi MAToAcA DISTRICT CHESTERFIELD COUNTY, VA. ~1~/~ t.I'TILITIE5 PI~0J.: OO-OZS~) .51TE FC~ NO.: HARVEY L. PARKS, INC. 4508 W. HUNDRED RD. CHESTER, VA. 748.8641 748.0515 DATE- 9JA~J ~OOI ICAI. E: 1' - I00' DRAWN BY- [DE H CHE(::XED BY. VV f5 C F. BK.- .: PG.- 110 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 200'1 Item Number: 8.B.9.b. Subject: Request to Quitclaim a Sixteen Foot Water Easement Across the Property of Virginia Paint Distributing Corporation County Administrator's Comments: Count7 Administrator: BoardActionRequesWd: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' water easement across the property of Virginia Paint Distributing Corporation. Summary of Information: Virginia Paint Distributing Corporation has requested the quitclaim of a 16' water easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Jo~n W. Harmon Title:Riqht of Way Manager Attachments: Yes No 111 VICINITY SKETCI , OP. /ET ANTLER Chesterfield County Department of Utilities ~ght Of Way Office N917529 F~LA'I- ShovVi~/G AN WIPE WATERLIHE EASE~EHT VIRGINIA PAINT DISTRIBMT:IMG CORP. : ~ DU~JG ~1 LEU ~1~1~ ,~rTE HARVEY L. PARKS, INC. 45~ W. HUNDRED RD. CHESTER, VA. 748-8641 748-0515 DATE- 9.3/%tq 'ZOO1 SCALE: 1" I ORAWN IY- DE H F. BK.- .: I~.- 11.3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: February 28, 2001 Subject: Initiate an Application for Substantial Accord Item Number: S.B.10. County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for substantial accord to permit a pedestrian trail along Falling Creek on property at 6150 Jefferson David Highway: PIN 791-685-1445 and 2530 Marina Drive: PIN j791- 684-7484 to access the Historical Ironworks Site and to appoint Stuart Connock, Parks & Recreation as the Board's Agent Summary of Information: On January 10, 2001 the Board initiated an application for Substantial accord for construction of a Visitors, Center for the Falling Creek Ironworks Historical Site. Substantial accord is also required for the pedestrian trails to access the site. These two substantial accord requests will be combined and processed jointly if approved. Approval is recommended. W. Harmon Title: Right of Way Manager 2014:52388.1 Attachments: ~]Yes No 114 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page t of 2 Date: February 28, 2001 Item Number: 8.B. 11. Subject: Contract Award for the Centre Street Reconstruction Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to award a contract for the reconstruction of Centre Street. Summary ofinformation: Bids for the Centre Street Reconstruction were received a second time on February 20, 2001. Shoosmith Brothers, Inc. submitted the low bid of $783,642. The bid is approximately one percent higher than the engineer's estimate for the project. Recommendation: Staff recommends the Board authorize the award of the construction contract to Shoosmith Brothers, Inc. District: Bermuda Preparer: /~//M <:~ ~ ~.f. UcCracken Agen476 Attachments: Yes No Title: Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 28. 2001 Number Budget and Mana.qement Comments: This request is to award a contract for reconstruction of Centre Street. Sufficient funds are available in the project to make this award. Preparer: ~ ] itle: Director, Bud.qet & Manaqement Rebecca T. Dickson CENTRE STREET PROJECT FEBRUARY 20, 2001 BID RESULTS CONTRACTOR TOTAL BID Shoosmith Brothers, Inc. $783,642 Buchanan & Rice, Inc. $858,250 ATTACHMENT A PROJECT CONSTRUCTION BUDGET Preliminary Engineering $150,000 Right-of-Way $160,475 Utility Relocation $70,000 Bid $783,642 Construction Contingency $117,546 Construction Administration $4,940 Construction Engineering $125,200 Total $1,411,803 APPROPRIATIONS/TRANSFERS 2/11/98 $350,000 ANTICIPATED VDOT APPROPRIATION REIMBURSEMENTS 4~28~99 $610,000 ANTICIPATED VDOT APPROPRIATION REIMBURSEMENTS 7~28~99 $250,000 ANTICIPATED VDOT APPROPRIATION REIMBURSEMENTS 4~97 ADOPTED $302,976 COUNTY UNMATCHED REVENUE SHARING REVENUE SHARING BUDGET BALANCE REMAINING Total $1,512,976 ATTACHMENT B ENTRE STREET RE ONS STER LIBRARY CENTRE ST.AP R 0 0,1 0.2 Miles W~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of i Meetin~l Date: February 28, 2001 Item Number: S.B.12. Recognizing March 2001,as"Purchasing Month" County Administrator's Comments: County Administrator: Board Action Requested: Consent Item to declare March 2001, as'gurchasing MonthJ' Summary of Information' Purchasing associations throughout the world participate in Purchasing month as recognition for the purchasing profession and its value to the economic conditions within all localities, states, and nations. Public purchasing requires: that ethical principles govern all conduct; a working knowledge of a wide range of goods and services; up-to-date knowledge of legalities and regulations; ability to communicate and skills to work with a diversity of users and vendors; and technical knowledge in areas such as purchasing methods, contracting, source selection, bidding, negotiation, evaluation methods, scheduling, and contract administration. It is requested that Chesterfield County Board of Supervisors participate in supporting this recognition on a local basis. Preparer: Attachments: Yes Title: Director of Purchasing RECOGNIZING MARCH 2001, AS "PURCHASING MONTH" WHEREAS, the purchasing and materials management profession has a significant role in the quality, efficiency and profitability of business and government throughout the United States; and WHEREAS, the purchasing and materials management profession works for private and public, and profit and nonprofit organizations; and WHEREAS, in addition to the purchase of goods and services, the purchasing and materials management profession engages in or has direct responsibility for functions such as executing, implementing and administering contracts; developing forecast and procurement strategies; supervising and/or monitoring the flow and storage of materials; and developing working relations with suppliers and with other departments within the organization; and WHEREAS, the purchasing and materials management profession has tremendous influence on the economic conditions in the United States, with an accumulative purchasing power running into the billions of dollars; and WHEREAS, purchasing or procurement operations range from departments of one person to several thousand; and WHEREAS, governmental purchasing and other associations around the world are sponsoring activities and special events to further educate and inform the general public on the role of purchasing within business, industry and government. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the month of March 2001 as "Purchasing Month" in Chesterfield County and encourages all citizens to join in commemorating this observance. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2001 Item Number: 8.B.13[ Subject: Cancel Public Hearing for March 14, 2001 to ~onsider the ~doption of an Ordinance to Amend the Floodplain Ordinance Relating to the Implementation of Swift Creek Reservoir Watershed Master Plan County Administrator's Comments: County Administrator: Board Action Requested: Cancel Public Hearing date of March 14, 2001 to consider an ordinance that would amend the Flood Plain Ordinance to incorporate measures to protect those floodplain areas designated as regional BMPs in the Swift Creek Reservoir Watershed Master Plan. Summary of Information: On February 21, 2001, the Board set a public hearing date of March 14, 2001 to consider an ordinance that would prohibit certain activities in those floodplain areas designated as BMPs in the Watershed Management Plan & Maintenance Program for the Swift Creek Reservoir. Staff has determined that, since the proposed ordinance amendment would be incorporated into the zoning ordinance, the Planning Commission prior to any action of the Board must approve the measure. The two other proposed ordinances relating to the Swift Creek Reservoir Plan, the Pro-Rata Share and the Residential BMP Maintenance Fee remain on the agenda for the March 14th meeting. At that meeting, an item will be presented requesting the Board to refer the pr~sed Floodplain Ordinance amendment to the Planning cpmmission. Preparer Title: Water Quality Administrator ~an Salvati t [ Yes No # A~achments: I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~ Date: February 28, 2001 Item Number: 8.B.14. Subject: Transfer $13,230 from the Clover Hill District Improvement Fund to the Parks and Recreation Department for Turf Improvements and Irrigation at Swift Creek Elementary School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $13,230 from the Clover Hill District Improvement Fund to the Parks and Recreation Department for turf improvements and irrigation at Swift Creek Elementary School. Summary of Information- Supervisor Warren has requested the Board to transfer $13,230 from the Clover Hill District Improvement Fund to the Parks and Recreation Department for turf improvements and irrigation at the Swift Creek Elementary School athletic field. The Swift Creek Athletic Association originally requested funds from the County for these improvements. The County is not legally authorized to give money to private organizations like the Association but the County can give money to the Parks and Recreation Department to make capital improvements on County property for a public purpose. For information regarding available Improvement Fund accounts, please Improvement Fund Report. Preparer: "'""~~ ,~~ ~-~(d.~._~ Rebecca T. Dickson balances in the District reference the District Title:Director, Budget and Management 0422(23):52440.1 Attachments: Yes ~-[ No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia, law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent· Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 .. If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes What is the address of the applicant making 'this funding request? What is the telephone number, fax number, e-mail address of the applicant? No ~ No No Signature of appliCant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) 0407:23380.1 Turf Improvements for 20,000 Square Feet Top Soil (2") 260 tons @ $8.00 per ton $ 2,080.00 Grading $ 500.00 Grass Seed $ 200.00 Irrigation Meter (1") irrigation System Electrical Hookup Water Line $ 1,500.06/ 2,780.00 ~..-~' 2fO00.O0~'" C( '~)~ 0 TOTAL $ 19,380.00 10% contingency $ 1,938.00 GRAND TOTAL $21,318.00 THESE ARE PRELIMINARY 'ESTIMATES ONLY. SUBJECT TO CHANGE. MA/ck/mydocuments/cdk/markaskin/projectcostestimate/swiftcreekes Project Cost Estimate Swift Creek Elementary School 2/12/01 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: February 28, 2001 Item Number: 8.B. 15. Subject: Appropriation of Funds and Authorization to Award Contract for the Route 360 Landscaping Project Phase 2 County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $300,000 in anticipated VDOT reimbursements and authorize staff to award a landscaping contract, up to $300,000, to the lowest responsible bidder for the Route 360 Landscaping Enhancement Project Phase 2. Summary ofinformation: In 1996, the Board approved an application for VDOT Enhancement funds and authorized the County Administrator to enter into VDOT/County agreements for the Route 360 Landscaping project from Chippenham Parkway to Courthouse Road. The initial phase of the project was completed by VDOT in 1999. VDOT has asked the County to administer Phase 2 of the project. The customary VDOT/County enhancement project agreement will be required in which the County will assume responsibility for the project and be reimbursed by VDOT. (Continued on next page) Preparer: Agen477 Title:Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) RECOMMENDATION: Staff recommends that the Board take the following actions: Appropriate $300,000 in anticipated VDOT reimbursements for the Route 360 landscaping project phase 2. Authorize staff to award a contract, up to $300,000, to the lowest responsible bidder for the Route 360 Landscaping Enhancement Project Phase 2. District: Clover Hill and Dale '360 LAN DSCAPING PHASE 2 1 0 I 2 Miles CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: February 28, 2001 Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Item Number: [0.A. Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Preparer: sewer contracts were executed by the County 97-0276 Chesdin Landing, Section 5 Chesdin Company LLC Piedmont Construction Company, Inc. Water Improvements - Matoaca //J. Jr. Title: $65,801.00 Assistant Director Attachments: ---]Yes No Agenda Item February 28, 2001 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0321 Amerisuites Hotel and Shops at Rivers Bend New Millennium Management Group LLC Wawa Incorporated Route 10 Land Company, LLC William M. Harmon Contractors Water Improvements - Wastewater Improvements - $76,911.00 $42,003.00 Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2001 Su~ect: Status of General Fund Balance, District Improvement Fund, and County Administrator's Commen~- Item Number: Reserve for Future Lease Purchases iO.B. Capital Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Attachments: Yes No Title: County Administrator il? BOARD MEETING DATE 07/01/00 11/08/00 11/08/00 11/08/00 12/20/00 12/20/00 12/20/00 12/20/00 12/20/00 1~20~0 12/20/00 CHESTERFIELD COUNTY GENERAL FUND BALANCE February 22, 2001 DESCRIPTION FY2001 Actual Beginning Fund Balance Designate excess revenue (County) for non- recurring items in FY2002 Designate excess expenditures (County) for non-recurring items in FY2002 Designate excess revenue (Schools) for non- recurring items in FY2002 FY00 Results of Operations - Fire FY00 Results of Operations - Parks and Recreation FY00 Results of Operations - Police FY00 Results of Operations - Libraries FY00 Results of Operations - School Match Study FY00 Results of Operations - Department Relocation in Administration Building FY00 Results of Operations - Schools unspent General Fund Transfer AMOUNT (4,017,649) (135,725) (3,822,401) (901,800) (171,600) (110,000) (327,200) (92,925) (210,000) (996,388) BALANCE $45,558,346 41,540,697 41,404,972 37,582,571 36,680,771 36,509,171 36,399,171 36,071,971 35,979,046 35,769,046 34,772,658 CHESTERFIELD COUNTY ~ t._SERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT February 22, 2001 Board Meeting Date Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 4/28/99 FY2000 Budgeted Addition Amount $ 8,034,500 4/28/99 FY2000 Capital Projects (7,120,900) 8/25/99 Transfer to LaPrade Library Project for construction (150,000) 9/17/99 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 12/15/99 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking 1 ot (300,000) 2/23/00 Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company (350,000) 4/12/00 Transfer for Ecoff Avenue Land Acquisition for recreational and athletic facilities (250,000) 5/22/00 Release designation for FY2000 road projects local match not approved by VDOT: Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk 48,000 8,000 26,000 15,200 6/28/00 Transfer for construction of the range master' s and training buildings located at Public Safety Training Facility in Enon. (300,OOO) 6/30/00 Return unused funds; closure of various completed projects 30,724 Balance 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 584,127 681,327 381,327 412,051 FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 4/12/00 FY01 Budgeted Addition 4/12/00 FY01 Capital Projects 8,400,000 (6,939,600) 8,812,051 1,872,451 Prepared by Accounting Department January 31,2001 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began APPROVED AND EXECUTED Description Original .Amount Date Ends Outstanding Balance 01/31/01 * 12/93 04/99 06/99 01/01 Real Property Lease/ Purchase Public Facility Lease Juvenile Courts Project School Copier Lease Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems TOTAL APPROVED AND EXECUTED $17,510,000 16,100,000 43,587 13,725,000 $47,378,587 12/01 11/19 06/04 11/21 $ 2,475,000 15,295,000 32,284 13.725,000 $31.527~284 PENDING EXECUTION Description Telephone System Upgrade - Lease Purchase Approved September 13, 2000 Approved Amount $1,222,370 TOTAL APPROVED AND PENDING EXECUTION $1.222.37~0 *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin$ Date: February 28, 2001 Item Number: Subject: CLOSED MEETING County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed meeting, pursuant to §2.1-344(a) (7), Code of Virqinia, 1950, as amended, for consultation with legal counsel regarding specific legal matters relating to threatened litigation arising out of the construction of the Lucy Corr Nursing Home. Steven L. Micas Title: County Attorney 0823:52395.] Attachments: ~-] Yes No # :122 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Februar~ 28, 2001 Item Number: 15. Subject: Recognizing John Gabriel Nelson, Gary Michael Wooldridge, and Daniel Ross Wilmoth, all from Troop 800, Sponsored by Bethel Baptist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached resolutions Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Nelson, Mr. Wooldridge, and Mr. Wilmoth, all from Troop 800, upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Clover Hill District Midlothian District Gary Michael Wooldridge Parents: Keith and Laura John Gabriel "Gabe" Nelson Parents: Joe and Ann Daniel Ross Wilmoth Parents: Danny and Ann Lisa H. Elko Attachments: Ycs Title: Clerk to the Board RECOGNIZING MR. JOHN GABRIEL NELSON UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. John Gabriel Nelson, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Gabe has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. John Gabriel Nelson on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 124 RECOGNIZING MR. GARY MICHAEL WOOLDRIDGE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Gary Michael Wooldridge, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Gary has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Gary Michael Wooldridge on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. DANIEL ROSS WILMOTH UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Daniel Ross Wilmoth, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Daniel has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Daniel Ross Wilmoth on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 126 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: February 28, 2001 Item Number: Subject: Citizen Request To Address The Board Under "Hearings Of Citizens On Unscheduled Matters." County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Stephanie Floyd has requested the opportunity to speak concerning the issue of maintaining the quality of existing ice skating programs in Chesterfield County. Preparer: Steven L. Micas Attachments: Yes ~--~No Title: County Attorney 0822 (23) :52393.1 ,%q~r~iscrs, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 28, 2001 Item Number: 2,o. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting March 5, 2001, for a joint Community meeting at 7:00 p.m. Preparer: /%% ~ ~ Lisa H. Elko Title: Clerk to the Board Attachments: [Yes No