Loading...
03/14/01 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: e Subject: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested' Summary of Information: Mr. Jack Berry, President of will be present to report on the Richmond Convention their activities. & Visitors Bureau, Preparer: Lisa H. Elko Attachments: -] Yes No Title: Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: March 14, 2001 Itsm Number: Subject: Recognition of Midlothian and Matoaca District Representatives for Keep Chesterfield County Clean County Administrator's Comments: County Administrator: Board Action Requested: Adopt resolution recognizing Mrs. Lucy Merchan and Mrs. Caroline Bosh Summary of Information: The Keep Chesterfield County Clean Board is made up of representatives of the five magisterial districts. Mrs. Merchan and Mrs. Bosh have been dedicated volunteers to the County and to Keep Chesterfield County Clean. A resolution recognizing Mrs. Merchan and Mrs. Bosh is recommended by staff. Preparer: Attachments: E. Craik Yes ~ No Title: Extension Aqent # RECOGNIZING MRS. LUCY MERCHAN FOR HER SERVICE ON THE KEEP CHESTERFIELD COUNTY CLEAN ADVISORY BOARD WHEREAS, Keep Chesterfield County Clean has been in existence since 1980 with the objective of educating the public about the problems of littering and the benefits of recycling; and WHEREAS, the Board of Supervisors annually appoints one representative from each of the five magisterial districts to serve on the Keep Chesterfield County Clean Board as a Director; and WHEREAS, Mrs. Merchan has been a leading advocate of the program serving as one of the original volunteer ~Waste Watchers" in 1990 and helped hundreds of children and adults become involved in the Program throughout the years in such activities as the Clean Business of the Month Program, Neighborhood Cleanup Campaigns, recycling displays and exhibits; and WHEREAS, Mrs. Merchan was appointed to serve in 1998 as the Midlothian District Representative, and has continued to serve three consecutive terms as a volunteer to the Keep Chesterfield Clean Program since; and WHEREAS, Mrs. Merchan has given of her personal time and commitment to improve the overall appearance and beauty of Chesterfield County with special attention to the Midlothian Magisterial District; and WHEREAS, it is the desire of the Chesterfield County Board of Supervisors to recognize Mrs. Merchan's faithful service to Keep Chesterfield County Clean. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mrs. Lucy Merchan and expresses appreciation, on behalf of its residents, for her long and distinguished volunteer service and her contributions to the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Merchan and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. RECOGNIZING MRS. CAROLINE BOSH 'FOR HER SERVICE ~ON THE KEEP CHESTERFIELD CLEAN ADVISORY BOARD WHEREAS,. Keep Chesterfield County Clean has been in existence since 1980 with the objective of educating the public about the problems of littering and the benefits of recycling; and WHEREAS, the Board of Supervisors annually appoints one representative from each of the five magisterial districts to serve on the Keep Chesterfield County Clean Board as a Director; and WHEREAS, Mrs. Caroline Bosh has been a leading advocate of the program volunteering as one of the original ~Waste Watchers" in 1991, helping hundreds of children learn about litter and recycling through classroom presentations and exhibits over the last ten years; and WHEREAS, Mrs. Bosh was appointed to serve in 1999 as the Matoaca District Representative, and has continued to serve two consecutive terms as a volunteer to the Keep Chesterfield Clean Program since; and WHEREAS, Mrs. Bosh has given of her personal time and commitment to improve the overall appearance and beauty of Chesterfield County with special attention to the Matoaca Magisterial District; and WHEREAS, it is the desire of the Chesterfield County Board of Supervisors to recognize Mrs. Bosh's faithful service to Keep Chesterfield County Clean. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mrs. Caroline Bosh and expresses appreciation, on behalf of its residents, for her long and distinguished volunteer service and her contributions to the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Bosh and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. t 04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin.q Date: March 14, 2001 Item Number: e Subject: Work Session on County Administrator's FY2002 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's FY2002 Proposed Budget Summary of Information: This time has been set to continue work sessions on the County Administrator's FY2002 Proposed Budget. This work session is the fourth of five work sessions during which staff will present proposed revenues and expenditures for FY2002. On February 21st, staff presented projected revenues for FY2002. On February 28th, the School Board and Community Development budgets were reviewed. On March 12th, the County Administrator's FY2002 Proposed Budget, Management Services Division and Fire and Emergency Medical Services budgets were presented. During this work session, the Police Department and the Community Development Block Grant Program will be presented. On March 21st, Human Services and Constitutional Officers will present. Preparer..~~~ c"~ ?'~ 'L~_~r~ Rebecca T. Dickson Attachments: Yes Title: Director, Bud.qet and Manaqement OC~O? · · · · · 0~09 · · · · · · · · · · 0~31~ ,-~ 0 0 0 ~ 0 0-0,,.,1 0023 031.14 d Il/ 0:~35 ~) ~336 004O 047 e~ e~ e~ e~ ~ I I I I 060 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 14, 2001 Item Number: 8oA. Su~ect: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Matoaca District. new ~reetlight ~stallations in the Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Preparer: CONTINUED NEXT PAGE ~ Title:Director, Environmental Engineering Richard M/cElfish Yes ~ No Attachments: # 064 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MATOACADISTRICT: In the Sleepy Hollow Subdivision Raven Wing Drive and Spring Run Road Cost to install streetlight: $862.25 Meets minimum criteria In the Hickory Hill Estates Subdivision Ravensbourne Drive, vicinity of 20404 Cost to install streetlight: $835.35 Does not meet minimum criteria for intersection or vehicles per day Willowdale Court, vicinity of 4511 Cost to install streetlight: $294.53 Does not meet minimum criteria for intersection or vehicles per day Ravensbourne Drive, vicinity of 20500 Cost to install streetlight: $756.74 Does not meet minimum criteria for intersection or vehicles per day Ravensbourne Drive, vicinity of 20512 Cost to install streetlight: $294.53 Does not meet minimum criteria for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Matoaca District Request Received: June 7, 2000 Estimate Received: February 19, 2001 NAME OF REQUESTOR: ADDRESS: Estimate Requested: June 7, 2000 Days Estimate Outstanding: 266 Cost to install light: $ 865.25 Mr. Gary W. Marshall 12601 Escada Drive Chesterfield, VA 23832 REQUESTED LOCATION: Raven Wing Drive and Spring Run Road POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Qualified Qualified Qualified Staff or Requestor Comments: Requestor states: "Spring Run Road is a two lane road with no shoulders and a posted speed limit of 35 mph. This location is very dark and has many single car accidents. One vehicle ran off the road and crashed into the subdivision's brick wall. Two other vehicles ran over our landscaped entrance. Your consideration in this matter would be greatly appreciated." Staff notes that this location is a school bus stop. Street L~ght Request Map March 14~2001 PENNY LA CONE LN E^VEN Cl ------ ¢ This rntrp is a copyright~l product of the Che~ter~e~ ¢ownty OIS Off, ce. Street Light Legend existing light requested light I ' = 715.45feet This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 067 STREETLIGHT REQUEST Matoaca District Request Received: April 4, 2000 Estimate Requested: April 4, 2000 Estimate Received: February 26, 2001 Days Estimate Outstanding: 328 Cost to install light: $835.35 NAME OF REQUESTOR: Ms. Jacqueline R. Sumlin ADDRESS: 20404 Ravenbourne Drive Ettrick, VA 23803 REQUESTED LOCATION: Ravenbourne Drive, vicinity of 20404 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified Not Qualified Qualified Staff or Requestor Comments: None STREETLIGHT REQUEST Matoaca District Request Received: April 4, 2000 Estimate Received: February 26, 2001 Estimate Requested: April 4, 2000 Days Estimate Outstanding: 328 Cost to install light: $ 294.53 NAME OF REQUESTOR: Mr. Calvin Williams ADDRESS: 4508 Willowdale Court Ettrick, VA 23803 REQUESTED LOCATION: Willowdale Ct, in the cul-de-sac, in the vicinity of 4511 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified Not Qualified Qualified Staff or Requestor Comments: None STREETLIGHT REQUEST Matoaca District Request Received: April 4, 2000 Estimate Received: February 26, 2001 NAME OF REQUESTOR: ADDRESS: Estimate Requested: April 4, 2000 Days Estimate Outstanding: 328 Cost to install light: $ 756.74 Ms. Mattie Stansburry 20500 Ravensbourne Drive Ettrick, VA 23803 REQUESTED LOCATION: Ravensbourne Drive, vicinity of 20500 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified Not Qualified Qualified Staff or Requestor Comments: None 07O STREETLIGHT REQU EST Matoaca District Request Received: April 4, 2000 Estimate Received: February 26, 2001 NAME Of REQUESTOR: ADDRESS: Estimate Requested: April 4, 2000 Days Estimate Outstanding: 328 Cost to install light: $294.53 Mr, Charles B. Rush 20512 Ravenbourne Drive Ettrick, VA 23803 REQUESTED LOCATION: Ravensbourne Drive, vicinity of 20512 POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Not Qualified Not Qualified Qualified Staff or Requestor Comments: None Street Light Request Map March 2001 Street Light Legend ~] exisang light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. E~c_ is~.ng streetlight information was obtained from the Clw~terfleld County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: March 14, 2001 Item Number: 8.B.1. Subject: Consider Acceptance of Federal and State Grants and Appropriation of Funds for an Airport Improvement Project County Administrator's Comments: County Administrator: Board Action Requested: Accept Federal and State Airport Improvement Grants, for Design of Runway and Taxiway Rehabilitation and Fillet Widening, appropriate $307,720 pending notification of grant authorities, and authorize the County Administrator to execute applicable contractual agreements. Summary of Information: This item requests Board approval to apply for and accept Federal Aviation Administration (FAA) and State Department of Aviation (DOAV) Grants, and enter into necessary contracts and appropriation of the necessary funds. The County has submitted the below project to the FAA and DOAV for funding during the current fiscal year. Design of the Runway and Taxiway Rehabilitation and Fillet Widening Runway 15/33 $314,000 The County expects funds to be allocated for both projects during the current fiscal year. The total appropriation needed is $314,000, consisting of FAA funds ($282,600) State Funds ($25,120), and County Funds ($6,280). There are ($6,280). available funds in the Airport CIP to cover the County match '~ Title: Director, Aviation Se~Jces Preparer: Attachments: [--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: March 14. 2001 Number Budget and Mana.qement Comments: This request is for appropriation of FAA and State Department of Aviation grant funds in the amount of $307,720 to prepare the designs for the Runway and Taxiway and rehabilitation of Fillet Widening construction projects. The grant funding for construction of these projects has been included in the FY2002 capital improvement program and totals $2,890,000. The local match of $6,280 for this request is available to transfer from the Airport capital projects fund. T. Dickson Title: Director, Budget & Manaqement 074 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: March 14, 2001 Item Number: 8.B.2. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: CLOVER HILL: Stonemill, MATOACA: A Portion Section E of Deer Run, Section 2 Preparer: ~ Attachments: Yes ~ No Title: Director of Environmental Enqineering TO: Board of ~sors FROM2 ~t of Envirmlmntal Engineering SUBJECT: State Road Ac~ptance - STONEMII I ~ SEC. E DISTRICr: CLOVER 14II1~ MEbTIINGDATE: 14 March 2001 ROADS FOR CONSIDERATION: STONE R1VER RD Vicinity Map: STONEMII l, SEC. E l:5x:duced by Cl~t~field County TO: Board of Supervisors FROM~ Depammnt of Envirmnmtal Engineering SUBJECT: State Road Acceptance - DEER RUN, SEC. 2 DISTRICT: MATOACA MEETING DATE: 14 March 2001 ROADS FOR CONSIDERATION: AFFIRMED DR Vicinity Map: DEER RUN, SEC. 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: 8.B. 3. Subject: Resolution Recognizing Miss Dawn Sky Harper Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution Summary of Information- The Board is requested to adopt the attached resolution recognizing Miss Dawn Sky Harper, Troop 846, sponsored by Chester Baptist Church, upon attaining the Gold Award. Resides in the Bermuda District. Preparer: ~~/~)C'-- ~lkO Title: Lisa H. Elko Clerk to the Board Attachments: Yes ~-] No RECOGNIZING MISS DAWN SKY HARPER UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Dawn Sky Harper, Troop 846, sponsored by Chester Baptist Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Dawn is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Dawn Sky Harper and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Miss Harper and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: 8.B.4.a. Subject: Acceptance of a Parcel of Land for Redwater Ridge Road from Trivedi Childrens Trust #1 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.831 acres from Trivedi Childrens Trust #1, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.831 acres east of Jefferson Davis Highway (State Route 1 and 301). This dedication is for the construction of Redwater Ridge Road. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title:Right of Way Manaqer Attachments: Yes No OSO VICINITY SKETCt';' Acceptance of a parcel of land situated east of the east right of way line of Jefferson Davis Hy ( State Rt 1 and 301) from Trivedi Childrens Trust #1 OOO LN .~..~L.~_ KE~_~_VIEW DR RD DR RTl0 3oUTHLAND DP, c~ w .-I 0 BLITHE DR ~ a. S JAtlES Ltl Chesterfield County Department of Utilities Right Of VVay Office t)~l NAD 83 COUNTY PROJ No. 00-0366 SITE PLAN No. O1PRO187 TRIVEDI M.G. & R.M CHILDRENS TRUST DB 3795 PG 214 12161 JEFFERSON DAVIS HWY PIN No. 798-656-9,,313-00000 0.831 ACS. I,m S01'17'35"E 60 5o.oo' I ~ jo,__J (/3 50' 59' 30 0 GRAPHIC SCALE: 50' TEMPORARY TURN-A-ROUND EASEMENT 2,760 S.F. 0.065 ACS. S01'17'35"E -- 9.00' ~.S88'42'25"W 50.56' TRIVEDI CHILDRENS TRUST #1 DB 3778 PO 275 PIN No. 799-655-1293-00000 12211 JEFFERSON DAVIS HWY R=541.00' DELTA= 15'24'55' L= 145.55' T=73.22' CH BRG=S80'59'59"W CH=145.12' 60 I 120 60' DAVID W. & ARLENE M. LOVE DB 2076 PG 125 12201 JEFFERSON DAVIS HWY PIN No. 798-656-4707-00000 TRIVEDI CHILDRENS TRUST I~ 1 DB 3778 PO 275 PIN No. '7gg-655-1293-O0000 12211 JEFFERSON DAVIS HWY S 17'09'07" E 10.92' __ S17'09'07"E 33.03' N87'50' 15"E 21.64' \ 5655806.923 - :~ [~'~ 11798429.300 20.79' O~ ~ ~ P~T SHOWING 0.8~1 ACRES OF ~ND TO BE ~ /~~ DEDICATED TO CHESTERFIELD COUN~ AND A ~ , ' ~ ~0' TEDPO~Y TURN-A-ROUND ~SE~ENT ~ LOCATED IN THE BERMUDA DISTRICT, CHESTERFIELD COUNt, VIRGINIA R~.: 01-12-00 SCALE 1" = 60' ¢EflE W~TSON ~ ~SOC~TE~ ~ DATE: 12-28-00 4221 BONNIE BANK ROAD JN 4779ROW RICHMOND VIRGINIA 804-271-8058 FILE: CJT-4575ROW ..... 052 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: 8.B. 4.b. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line Jefferson Davis Highway from Best Trucking Company, Inc. County Administrator's Comments- County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.076 acres from Best Trucking Company, Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.076 acres along the east right of way line of Jefferson Davis Highway (State Route 1 and 301) for the construction of Redwater Ridge Road. Approval is recommended. District: Bermuda Preparer: ~ -z.J. ~ John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCh, Acceptance of a parcel of land situated east of the east right of way line of Jefferson Davis Hy ( State Rt 1 and 301) from Best Trucking Company, Inc. RTl0 BLITHE DR roOO LN :W DR RD DR OSBORN~~~'0 x, UJ Chesterfield County Department of Utilities Right Of Way Office g NAD 83 BEST TRUCKING COMPANY, INC. DB 1335 PG 432 PIN No. 799-655-4.476-00000 12301 JEFFERSON DAVIS HWY. S86'48'47"W 0.076 ACRES ~ /- 11.66' v,~. W,DT~ R-O-W DEDIOATION (PROPOSED--7 ~..~,.~.,.~ ~il "'"---"~1. 9, ' BY SEPARATE PLAT) / ..,,,c' /_/"-_~"";'~'5~"...~' 117984.34.430 , I 60 30 0 60 120 GRAPHIC SCALE: 1" = 60' SCALE 1" = 60' JN 4779ROWB SITE PLAN No. 01PR0187 COUNTY PROd. No. 00-0566 PLAT SHOWING 0.076 ACRES OF LAND TO BE DEDICATED TO CHESTERFIELD COUNTY LOCATED IN THE BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA GENE WATSON & ASSOCI,4TES, P.~ 4221 BONNIE BANK ROAD RICHMOND VIRGINIA 804-271-8058 REV.: 01-12-01 DATE: 12-28-00 ~.~T-4575ROWB CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: 8.B.4.c. Subject: Acceptance of a Parcel of Land AlonG the South Right of Way Line of Salem Church Road from Donna L. WriGht County Administrator's Comments: County Administrator: Boar Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.001 acres alonG the south right of way line of Salem Church Road (State Route 642) from Donna L. WriGht, and authorize the County Administrator to execute the necessary deed. Summary of Information: This parcel of land will be used for the construction of sidewalks along Salem Church Road to the Salem Church School Complex. District: Dale Jo~n W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No ~U~E PCLE ~TE 1¢¢5'~'27"W M/I_LARD Il,, LOREITA H, NAGLE GPIN l~ 778-$84--90`9£ DS, I_908 PG.201 0.00`9 AORES $75SOFf. TOTAL R=36.00; T= 56.P ! O8=N 00'24'04" w DEL TA90"-90 46 NO. L~' R--' T=' OB= OH---' DELTA 04 18.79 36.00 8.0J 06 1~2`9 ~6.00 08 1`9~6 `9`9~6.00 `9,~ s 48'24'04'"pi ~`9~ 00'0~'58" 07 14.38 ~6.00 08 `9`9,7`9 `9`9~6.00 4.v.`90 s 46'0~'82"pi ~`9`9,~ 00.84~2~" 171.71 89 CHANSON ROAD RTE 7963 so' NUMBF-P DIRE¢IION : DIS~ANOE I.,9 S 4.,3"~'04'" PI 6Gd'7' ktO S 4f'13'P4" Pt L fi S -94'17'46" pI 17.45' LIP S GJ',:,',',',',',',','~9'f2" W fZ70' Lt5 ,~ S 46"JT'O$" PI 80.48' Lf4 S ff'04'67"'pi 8.60' Lf6 S 71'47'46" PI 1f. 78' Lt6 S 46'27'2o~' pi 6.ov9' ~t7 N 62'20'4~" E 5.72' ~8 N 39'12'48" E 1L08' L19 N 20'16'14" E 6.48' 1-20 S 48'27~3~' PI 628' L2! ' N 26'68'08" E 4.17' 122 N 4p~.~`9'80" E 2.68' 1.25 S ~2'14'66'" PI 8.72' 1.24 s 44'42'40" W L26 S 44'44'66" W 41.64' L25 $ -9b"13"4~" W 9,77' I. P7 N 44',5P'87°' W 6.75' £$0 N 4-4'45'~'0" E 8,86' L31 S 4P1.,,~.,~0'' E U.. 10' I_oT2 S 4-4'4G',~0'" Pt 94. G9' LSd, N 05'2_2'49" £ 7.01' l_~ N 70"27'28" ~ 2.87' rAKE . AORES REK' 4-25-99 REK. 4-~-99 DATE' 5-11-99 S~LE' f %60' dOB NO:194186 30 0 JO 60 90 : RIE 7696 0H=49.60' 50' R/W DE£ PA `90" O0 ' O0 ' ' PLAT OF VARIABLE WIDTH R_./_~ TAKE AND A V.D.O.T. SL OPE & DRAINAGE EASEMENT ALONG SALEM CHURCH ROAD DAlE DISTRIOT OHESTERFIE£D OOUN7~, VIRGINIA PLANNERs ' ARCHITECTS · ENGINEERS o SURVEYORs 1208 Corporate Circle, Roanc~ke, Virginia 240'I 8 · Phone (540) 772-9580 · Fax (540) 772-8050 501 Branchway Road · Suite' 100 · Richmond, Virginia 23236, Phone (804) 794-0571 · Fax (804) 794-2635 11088 Lakeridge Parkway · Suite 1, Ashland, Virginia 23005 · Phone (804) 550-2888 · Fax (804) 55~-2057 Sco]e i" = 60' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: March 14, 2001 Item Number: 8.B.4.d. Subject: Acceptance of a Parcel of Land Along the North Right of Way Line of Chippenham Parkway from The Vistas Apartments Limited Partnership County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.117 acres from The Vistas Apartments Limited Partnership, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.117 acres along the north right of way line of Chippenham Parkway (State Route 150). This dedication is for the development of Royal Oaks. Approval is recommended. District: Dale Title:Riqht of Way Manager Attachments: Yes No "VICINITY SKETC~ Acceptance of a parcel of land situated north of the north right of way line of Chippenham Parkway (State Rt 10) from The Vistas Apartments Umited Partnership 0 FITZRo¥ RD 4O52 I/DEAV E PY OR A Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: March 14, 2001 Item Number: 8.B.4.e. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Iron Bridge Road from T. Walter Brashier County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.023 acres from T. Walter Brashier, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.023 acres along the west right of way line of Iron Bridge Road (State Route 10). This dedication is for the development of Royal Oaks. Approval is recommended. District: Dale John W. Harmon Title:Right of Way Manaqer Attachments: Yes No "VICINITY SKETCI'" Acceptance of a parcel of land situated west of the west right of way line of Iron Bridge Rd (State Rt 10) from t. Walter Brashier o ET 4052 FITZRo¥ I/DE AV P¥ RD Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: 8.B.4.f. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Iron Bridge Road from William J. M. Gilfoyle, Jr., Atalissa S. Gilfoyle and Thomas L. Gilfoyle County Administrator's Comments: County Administrator: Board Action Requestsd: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.056 acres from William J. M. Gilfoyle, Jr., Atalissa S. Gilfoyle and Thomas L. Gilfoyle, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.056 acres along the west right of way line of Iron Bridge Road (State Route 10). This dedication is for the development of Royal Oaks. Approval is recommended. District: Dale Preparer: ~o~~~ ~ .~Z~Ha~-~J~o~ Title:Right of Way Manager Attachments: Yes -~No "~CINITY SKETCi, Acceptance of a parcel of land situated west of the west right of way line of iron Bridge Rd (State Rt 10) from William J.M. Gilfoyle, Jr., Atalissa S. Gilfoyle, and Thomas L Gilfoyle ~ BEMIS~'~ oANo¢. RD FITZRoy "~ ~- AV ~.0-k~¢ ~ RD ,~ 'EET 4052 ' PY Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: 8.B.4.g. Subject: Acceptance of Parcels of Land Along the North Right of Way Line of Chippenham Parkway from Brisben Lakeview Limited Partnership County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.461 acres from Brisben Lakeview Limited Partnership, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.461 acres along the north right of way line of Chippenham Parkway (State Route 150). This dedication is for the development of Royal Oaks. Approval is recommended. District: Dale Preparer: John W. Harmon Title:Right of Way Manaqer Attachments: Yes --~No ClNITY SKETCl, Acceptance of two parcels of land, both situated north of the north right of way line of Chippenham Parkway (State Rt 150) from Brisben Lakeview Limited Partnership 0 A/~O ~. EET 4052 FITZRo y ~ /DE AV % OXHALL U.I OR Chesterfield County Department of Utilities Right Of Way Office lO0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: March 14,2001 Item Number: 8.B.4.h. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of Branders Bridge Road from The Reeds Landing Corporation County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 6.845 acres along the east right of way line of Branders Bridge Road (State Route 625) from The Reeds Landing Corporation, and authorize the County Administrator to execute the necessary deed. Summary of Information: Dedication of this right of way is required for the development of Stoney Glen South. Approval is recommended. District: Bermuda Preparer: ~ ~..,~. ~~;~---'~ John W. Harmon Title:Right of Way Manager Attachments: Yes No 101 VICINITY SKETCt, ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF BRANDERS BRIDGE ROAD FROM THE REEDS LANDING CORPORATION - / TWIN Chesterfield County Department of Utilities Right Of Way Office 10;,:, S;~30¥N',,ft~ NOi.i. Ofl,~lJ.SNOO * S.J. NYJ.1RSNO3 SPI~.$AS NOLLVI~I;~'O4NI 31Hd¥~O0d.O * $£SIJ. N~I3S ~V.I. N21flNO,~I~N~l * SI:3:U. IHO;SV 3d¥O$ONV3 * S,~OA;~',~NI'tS · S~:~NION;N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: March 14, 2001 Item Number: 8.B.5. Subject: Request to Quitclaim a Twenty Foot Drainage Easement and Two Ten Foot Temporary Construction Easements Across the Property of BJ Summerford, L.L.C. County Administrator's Comments: County Administrator: BoardActionReques~d: Staff recommends t~t the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 20' drainage easement and two 10' temporary construction easements across the property of BJ Summerford, L.L.C. Summary of Information: BJ Summerford, L.L.C. has requested the quitclaim of a 20' drainage easement and two 10' temporary construction easements as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Matoaca John W. Harmon Title:Right of Way Manaqer Attachments: Yes No 104 VICINITY SKETCt , REQUEST TO QUITCLAIM A TVVENTY FOOT DRAINAGE EASEMENT AND TVVO TEN FOOT TEMPORARY CONSTRUCTION EASEMENTS ACROSS THE PROPERTY OF BJ SUMMERFORD, L.L.C. 8UMMERLO SEDGE. 6"y RD Ch~.=sterfield County Department of Utilities Right Of VVay Office 1.05 Date: uP-/$- Scale: /"=/oo' Job No.: .~'- · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100, Richmond, Virginia 23236 · 794-0571 · Fax 794-2635 106 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of t Meeting Date: March 14, 2001 Item Number: 8.B.6. Subject: Request Permission for Underground Cable to Encroach Within a Variable Width County Right of Way Along Winterpock Road County Administrator's Comments: County Administrator: Board Action Reques~d: Staff recommends that the Board of Supervisors grant Virginia Electric & Power Company, permission for underground cable to encroach within a variable width County right of way along Winterpock Road; subject to the execution of a license agreement. Summary of Information: Virginia Electric & Power Company has requested permission for underground cable to encroach within a variable width County right of way along Winterpock Road. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No # 107 "~CINITY SKETCi, REQUEST PERMISSION FOR UNDERGROUND CABLE TO ENCROACH WITHIN VARIABLE WIDTH COUNTY RIGHT OF WAY ALONG WlNTERPOCK ROAD )OK PY HULL PL DR Chesterfield County Department of Utilities Right Of Way Office ,I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: 8.B.7. Su~ect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Reques~d: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground power lines at Meadowbrook High School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric Power Company to install underground power lines at Meadowbrook High School, 4901 Cogbill Road. District: Dale Preparer: Jo~n W. ~armon Title:Riqht of Way Manaqer Attachments: Yes No .- ^ VICINITY SKETCh, CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY , - ~.,_ '~-~z. o~_~'~.- ~.~"Q ...--' ,-, ~ ~"c,'t ~ O~ -- UN~OU q~/ > ~ ~ ~ANPL ~oNLO~ Cl~".~sterfield County Department of Utili§es N Right Of Way Office ~0 oo ioo!uoqoL~ n,-O n.,i .-i- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: March 14, 2001 Item Number: 8.B.8. Subject: Lease of the Greenfield Community Association Community Building for Operating a Teen Center Program County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors authorize the County Administrator to enter into a lease agreement, approved by the County attorney, with the Greenfield Community Association for the use of the Greenfield Community Association Building from July 9, 2001 to August 10, 2001. Summary of Information: As in 2000 the Greenfield Community Association approved the use of the Greenfield Community Association Building to operate a teen center. The Greenfield Teen Advisory Committee which includes parents and teenagers from the Greenfield area have requested that programs be held at this site. A $2,000 fee will be charged for use of this facility. Funds are available in the Parks and Recreation Department budget. This program, which has operated for the past five years, positively impacts the teen population in this area of the County. District: Midlothian John W. Harmon Title:Riqht of Way Manager Attachments: --~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: 8.B.9. Subject: Refer Ordinance to Planning Commission Relating to Designated Floodplain Areas in the Swift Creek Reservoir Watershed County Administrator's Comments: County Administrator:/~-c'~ Board Action Requested: The Board of Supervisors is requested to refer a proposed ordinance to the Planning Commission that would prohibit certain activities in designated floodplain areas in the Swift Creek Reservoir Watershed. Summary of Information: At its October 25, 2000 meeting, the Board approved the Watershed Management Plan & Maintenance Program for the Swift Creek Reservoir. That plan included a program for the use of a series of measures and practices that will reduce pollutants resulting from new development in the watershed. One of those measures calls for the prohibition of certain activities within designated floodplain areas in the watershed. Activities to be prohibited include clear-cutting of trees and filling. The prohibition of such activities will result in a benefit to the water quality in the Swift Creek Reservoir. Preparer: ~.~'-2'A, %~~., x ~,-~ Title: / ;oan ~-a/vvati - Attachments: Yes ~ No Water Quality Administrator 114 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-58 RELATING TO PROHIBITED ACTIVITES IN DESIGNATED FLOOD PLAIN AREAS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-58 of the Code of the County of Chesterfielcl, 1997, as amended and re-enacted to read as follows: Sec. 19-58. Flood Plain Regulations. ooo (e) 100-year flood plains adjacent to Riparian Corridor Management Areas. (1) The following shall be prohibited within the 100-year flood plains adjacent to those intermittent streams designated in the Watershed Management Plan and Maintenance Program for the Swift Creek Reservoir Watershed as Riparian Corridor Management Areas, (Non-RPA): Clear Cutting or thinning of trees; Removal of tree stumps; Clearing of vegetation; Filling; Grading; Placement offences or other appurtenant structures. 000 (2) That this ordinance shall become effective immediately upon adoption. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: March 14, 2001 Item Number: 8.B.10.a. Subject: Transfer of District Improvement Funds to the School Board for Post Prom Celebrations County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $1,600 from the Bermuda District Improvement Fund, $2,100 from the Clover Hill District Improvement Fund, $1,600 from the Dale District Improvement Fund, $2,100 from the Matoaca District Improvement Fund, and $2,100 from the Midlothian District Improvement Fund to the School Board for post-prom celebrations subject to the conditions described below. Summary of Information: Each Supervisor has requested the Board to transfer funds from their respective District Improvement Fund to the School Board for post-prom celebrations at various local area high schools. The requested amounts from each fund are as follows: Bermuda: $1,000 for Thomas Dale High School, $500 for L.C. Bird High School, and $100 for the Governor's School. Total: $1,600 Clover Hill: $1,000 for Monacan High School, $1,000 for Clover Hill High School, and $100 for the Governor's School. Total: $2,100 T: Attachments: Yes ~ No Title: Director, Budget and Management 0423:52496.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Dale: $1,000 for Meadowbrook High School, $500 for L.C. Bird High School, and $100 for the Governor's School. Total: $1,600 Matoaca: $1,000 for Manchester High School, $1,000 for Matoaca High School, and $100 for the Governor's School. Total: $2,100 Midlothian: $1,000 for James River High School, $1,000 for Midlothian High School, and $100 for the Governor's School. Total: $2,100 One request is from the Governor's School, which is located in Richmond and includes 200 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of the total $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes action to approve the transfer to the Governor's School. The remaining requests for funds originally came from each school's PTSA or Prom Committee. The County is not legally authorized to transfer funds to these organizations or committees. The County is authorized to transfer funds to the School Board but only if the transfer is contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate school-funded post-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to post-prom events. For information regarding available Improvement Fund accounts, please Improvement Pund Report. balances in the District reference the District DISTRICT IMPROVEMENT FUNDS APPLICATION / This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? L.C. Bird PTSA Poser Pror~ If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) 1'o ~po~or c~ $~'c, clruc} Cm(;I c~lcolnoi Free: oil niahf ceicbra+ion for L.C. ~ir~ sfuden{s ~nd ~eir oU~s~ ~er ~e pro~. J What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. The m~¢;y would be. soen{ Is any County Department involved in the project, event or program for which you are seeking funds? The ,~iice and f'ir¢ olec~rfmcnfs. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 ~A/e. rely on dOnor,one ~Crorn ! +he ,aarenf~, +he business community qncJ Page 2 If applicant is an organization, answer the following' Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes ~/ No Yes v/ No What is the address of the applicant making this funding request? ....... -~,- .... -~:~-~--t-h-~ ~elepi~°ne number, fax number, e-mail address of the applicant? 5hcrr~vkl~rri~ ~) hot'nnail .cam Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. ~lg~ature L.C.l~ird PTSA Pos~rProm Cor~m,H~ Chc~{r Title (if signing on behalf of an organization) ..%berry Harris Printed' Name 0407:23380.1 ~L~ Ms. Kimberly Conley County Administration P.O Box 40 Chesterfield, VA 23832 January 13, 2001 Dear Ms. Kimberly Conley: We want to thank you for your generous support of the 2000 L.C. Bird Post Prom Celebration. The significant contribution of $1000 on the part of the Board of Supervisors was a great help. Securing money to cover the cost of an event of this size for this many students is challenging. As we begin our planning for May 5, 2001, we ask the Board of Supervisors to consider repeating their financial support of 2000. Post Prom Celebrations do promote safety and reduce the risk of our teenagers participating in the use of drugs and alcohol on a night that is marked for celebration. Police records show that there were no youth drug or alcohol related crashes on the night of our celebration. Again, thank you for your help in years past. Your continued support is of great value as we strive to use our resources as effectively as we can for the students. PIease send the Three Cent Road Fund Application to Mrs. Amy L. Davis, 8803 Huntingcreek Court, Richmond, VA 23237-2343. Sincerely, Amy L. Davis Post Prom Committee 2001 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. m What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization?' (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and - ~ / - , Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? · Yes No b/' Yes V" No Yes a'" No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- ch.a,~L~f the (~anization. Signature Title (if signing on behalf cf an organi2ation) Printed Name 0407$23380.1 -- ~; ~" ~(~;y 02119/01 02:21 FAX 804 379 6263 LONG & FOSTER ~002/003 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider -a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding' or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant [person ; or organization)making this funding re q.0.b..s.~. : . ._..., ,,. .... . .......... If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application,} What is the amount of funding you are seeking? Describe in detail the funding request and the money, if approved, will be spent. 'T'J1 ;5 /~- how . o-ra i- ...... !: ....... o Is any County Department involved in the. project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407~3380.1 02/I9/01 02:22 FAX $0~ 379 6263 LONG & FOSTER ~003/003 If applicant is an organization, answer the following: Is the organization a corporation7 Is the organization non-profit? Is the organization tax-exempt? ,Yes No Yes ~/'~ No Yes df No Page 2 What is the address of the applicant making this funding request? e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the erganization. Signature Title (if signing on behalf of an organization) Printed Name 0407:~S~0.1 FEB-19-2001 14:50 804 3?9 5263 97~ P.03 DISTRICT IMPROVEMENT FUNDS ~ ()',=,[': ~ APPLICATION ~"' ~' r This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) D FO(.J ~ O~ & ~-~~ ~ What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes ,/ No Yes v/ No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature ~) Title (if signing on behalf of an organization) Printed Name 0407:23380.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? PTS.- If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) ~O.~: What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. m~v;~.~ ~~ PoS+ P~ ~. ~ , Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 ~'~7 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes ~/' No Yes V/ No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Si~na~are Title (if signing on behalf of an organization) Printed Name 0407:23380.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. w What is the name of the applicant (person or or@anization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to l What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved,, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? too If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following' Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? ,Yes No Yes [/" No Yes l,/' No Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Title (if signing on behalf of an organization) Printed Name 0407:23380.1 .30 FEB.22'2001 08:24 804 2229572 #1010 P.002/004 DISTRICT IMPROVEMENT FUNDS AEPLICAIJ.O.N This application must be completed and signed before the County cart consider a request for funding with District Improvement Funds, Completing and signing this form does not mean. that yau will receive funding or that the County can consider your request. Virginia [aw places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persoms or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. Whet is the name of the applicant [person or organizationl making, this funding request? If an organization is the applicant, what is the nature and purpose of the organization? ' {Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how th~ money, ~ approved, will be spent.. ,/~o ,~o .p/: /~'~..~,~.o ~ Is any County Department involved in the project, event or program for which you are seeking funds? IIf this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:233.S0. ! FE~-22-2001 09:04 804 2229572 99Z P.02 FEB.22'2001 08:24 80~ 2229572 #1010 P.OO3/$$~ ~f app{icant is an organization, answer the following: ts the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? ,Yes No Yes ,-/' No Yes No Page ./.-- What is :he address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. TitJe {if~ =ign,:ng on behalf of Printed Name FEB-22-2001 09:04 804 2229572 FEB.22'2001 08:2~ 804 2229572 #1010 P.004/004 Austios Games Food Prizes Decorations Phon-a-Thon Carnival Games Casino Totoos Miscellaneous Totaf Monacan High School Post Prom Committee Event Budget 2001 Bud~ A~ual Vadence 1,500,00 1,800.O0 5,150,00 5,150.00 1,000,00 ~,O00.OO 500.00 500.00 500.00 500.00 25.00 25,00 500.00 500.00 500.00 500.00 500.00 500,00 500.00 500.00 $10,975.00 $0.00 $10,975.00 Cesh Balance Budget Aotual Expenditures Funds Needed 2,600.00 $10,975.00 $0.00 $8,375,00 FEB-22-2001 09:04 804 22295?2 99% P.04 0D/22/2001 06:47 @046397415 BRUCE NILEY DISTRICT IMPROVEMENT FUNDS APPLICATION PAGE This application must be completed and signed before the County on consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or tlmt the County can legally consider your request. Virginia law plaean substantial restrictions on the authority of the County to give public funds, such as District Improvem .~nt Fu.n~l~, to private per~ons or organizations and ~ese restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or orEanization) making this funding request? Clover Hill High School (CHI-tS) Post If an organiT~rtion is the applicant, what is thc nature and purpose of the orgsni?stion? (Also attach organization's most recent articles of incorporation and/or bylaws to application,) C~'~S Post Prom Commi~te2 is a _t~O!lO ofoa,-eiit voltmteem whose p!la~_ o~.j~ to provide a safe, alq0. ~ .lm_l.m~d dr~-fre~ celebration at, er fl~e orom for ~e teenagers of CHH& Iu suovort of our ~oaL we also provide dnm attd alcohol a_w.areness for the_l~are~ts of CHI-IS st~.~l~_and the CO_ mmll~ty WMt is thc mount of funding you arc $1,000.00-$~,800.00 Describe in detail the funding request .and how the money, if approved, will be slant We request this funding to assist our ox .~,ni~,~tlo~ with the $1.800.00 fee chorged bv Robious $~.o. rts..~d Fimess center for rental of their faciliw for our Post Prom C~lebration. S~ ~So "B.a~kground Information" submitted with this anplic~.on, Is any County Department involved in the project, evc~rr or program for which you are seeking funds? N~o If th/s request for funding will not fully fund your activity or program, what other individuals or org~izations will provide the remainder of' the funding? Parent and Business donations ,and ticket FEB-22-2881 16:88 8846397415 97Z 134 ~. 05 021~2/200~ 86:47 9RUCE N]LE¥ P~GE If applicant is an organization, answer thc following: Is the organization a corporation? Is thc organization non-profit? Is thc organization tax-exempt7 What is the address of thc applicant making this fimding request? What is the telephone number, fax number, e-marl address of the appl/cant? Yes No Yes ... X No Yes X___No X Clover Hill Ia4gh S~ool Post. Prom.. Committee, c/o Sharon W/le~z, 14202 Fid&em Ridge Place. Midlotl3hl~ VA 23112 S~ron Wiley (phone) 739-3884 (fax) 639-74.15 (email) Scoyotel ("q_,aol.com Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name 0~:47 80463974~ BRUCE WILEY PAGE C[,OVEI~ HILL HIGH SCHOOL - Parent T'eachcr ,~tudczlt As$oci~ttion Fiddlers Ridge Place Midlothian, 'VA 23112 (S04) '/39-~SS4 February 22,2001 The Honorable Rermy B. Humphrey Chairma~ Board of Supervisors Chesterfield County P. O. Box 40 Chesterfield, VA 23832 Dear lVlxs. Humphrey: Recently I received a letter from Kimberly Conley, County Adm!nistratioa, con,ming the donation of funds for after prom ~lebrations at County high schools. Pursuant to that letter, enclosed is Clover Hill High School's Post Prom CommRtee's application for district improvement funds as well as supporting documentation. Our organization has greatly apprecia~d the Courny's support m the past and we axe delighted to have the oppormmty to apply for this funding once again. The safety of our teenagers is of such concern to us, particularly in light of the recent tragic deaxhs of teens ha our community, that over 200 Clover Hill High School parents will be involved in the planning and implementation of our Post Prom Celebratior~ Thank you for your interest in assuring that prom will. be remembered for the wonderfifl achievements our ~dents have made rather than for what has been lost! Sincerely, Sharon Wiley t/ CHHS Post Prom Committee I 3WOO Hull Street l~.oad Mldlothlax~. Vlrgtx'lt~ FEB-22-213131 15:07 1~045:3974't5 97X 2311 2 P. 03 · CLOVER HILL HIGH SCHOOL · Parent Teacher Student ASSociation Clover Hill High School Post Prom Celebration 2001 Background Information Objec-t~e To attract and retain the majority of Clover I-E1 High S~ool (CHHS) celebran~ in a safe, sap~ alcohol and drag4ree env~r~nt Po~t Prom Celebration Dmils The party will be held on April 21st at the Robious Spor~ and Fitness C~mx in Midlothian. It will take plac~ bc~veca 11:30 pan, and 5:00 a.m. A steering committee of 24 CI'H-IS parerrt volunteers which chair 14 different committees was formed ia September, 2000. This steering committee meets monthly ia order to plan the party. Over 200 CHI-IS parent voluntm~ will help to prvpare for and run tho party. The theme thi~ year is "Midnight ia Camelot". The facih'ty will be decorated aeeordi~y. Eatertaiamear for the party ~ iaclude a rock dimbiag wall, Gladiator Joust, Ultra Ball, A&maliac Rus~ Sumo Wrestliag Mechanical Ball, Pop-a-Shot Baske~all, games of eh..c~, tempormy tattoos, ~tice the guests to remain at tho party all night We have approached local business, eollege~, a~l CHHS parents to g~ suptmrt for the pray. The sale of tickets ~ $5 per head will help towards ~e conaid~'able cost of the patty. Expenses are antidpated at about $17,000.00 and are brolam down as follows: Facility Rental $1800 E~ent $g200 Refxe~h~ems $ 1000 hizes/Favors $4000 Dec. orations $400 Letters, Iav~ion~ Ticke~s, Misc. $1600 Imome should meet the expenses and is immized below: Donations: community, county $5200 Donations: parems $8000 Ticket Sales $3800 The Post Prom Co__m_m_ittee will keep records of all aspects ofpa~ plan. lng, A new chairperson(s) will be ~ to spearhead next year's event and ~ r~cords will be hnnded ove~ before Sepmmber, 2001. 137 13900 Hull Street Road Nlidlothian. Virginia 23112 FEB-E2-2001 1S: 07 S0463c2741~ P. 04 FRO~] : C~R CORRAL DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with District Improvement Funds, Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. ~z.~ Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:233 8(1.1 JAN-10-2081 13:44 8848612?36 P. 82 FROM : CAR CORRAL FAX NO. : 8048612736 ~Tar~. 10 2001 02:26PM P5 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes ,/ No Yes v/ No What is the address of the applicant Th~m~,s .'~,~. ~',~t ~c'¢.~L ~1~; o.I 2oo2.. making this funding request7 {'~,C~,.~.'~' What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Title (if signing on behalf of an organization) Printed N~me 0407:23380, I .TRN-10-2001 1:3:45 EI0486127~6 P. 03 FROM : C~R CORRAL FAX NO. : 8048612?36 Jan. 18 2001 02:26PM ~4 Addendum to Distric~t Improvement Funds Application: Thomas Dale High School Class of 2002 Parents' Committee Questions #2, 3, 4 & 6: The nature and purpose of our organization is to sponsor and coordinate the activities of an at, er-prom celebration, scheduled for March 30, 2001, that promotes a safe, fun, supervi~d environment that is free of alcohol, tobacco and drugs lbr our children. We provide activities, entertainment, 'food, drink and prizes to encourage participation and discourage private post party activities which is indicative of such a special night. Our providing this alternative will hopefully keep the children, as well as the community, safe by allowing them to continue their celebration in a controlled atmosphere. Our request I~br thnding is in the amount of $1,000, which W ttu~ amount el'past contributions, as conveyed to us by prior years' committee members. However, our group would be very grateful for the amount deemed appropriate by the Board. The funding requested will be used to offset expenses incurred tbr the Alter-Prom Celebration scheduled lbr March 30, 2001. Expenses involved are: security, publicity, tired-raising, entertainment, food, pri2es, etc. A copy ofour budget is attached. If we were to pick one specified recipient of this lhnding, our most costly expense would be entertainment/activities, contracted through Austin's Entertainment and the ftmding would be used toward thc balance due. As the requested fhnding amount will not fi~lly fund our event, we have solicited contributions fi.om all parents of the Class of 2002, as well as businesses, organizations and past contributors. Our group has worked very hard and sponsored several fund- raising events such as: ® selling key chains and lanyards i selling monogrammed items with the school's logo ® selling Book 8ox (fabric book covers) · yard/craft sale I sponsored ice skating parties and received percentage of ticket sales · working concessions at University of Richmond football stadium. .40 JI:tN- ~.0-200:1. ~.3:45 B0413t3:1.2736 cjSX P, 04 Thomas Dale High School Class of 2002 After Prom Celebration Committee Budget INCOME Ticket Sales 450 @ $5.00 ......................................... $ 2,250.00 Parent donations .................................................. 3,200.00 Chesterfield County Board of Supervisors Fund ........................ 1,000.00 Corporate Sponsors ............................................... 2,800.00 *Total Income ................................ $ 9,250.00 EXPENSES Volunteers ..................................................... $ 300.00 Prizes .......................................................... 1,500.00 Publicity ........................................................ 500.00 Decorations ..................................................... 650.00 Activities ....................................................... 5,100.00 Food ........................................................... 1,200.00 *Total Expenses ............................... $ 9,250.00 *Any income over expenses will be spent on additional prizes to give away that evening. 141 82~28/2801 12:35 8843304719 CARLSON WAGONLIT TVL ?AS~_ ~2IU~ DISTRICT IMPROVEMENT FUNDS 'This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and siglling this form does not mean that you will receive funding or that the County can legally considsr your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supenfisors from even considering your request. What is the name of the applicant (person Or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? ' (,Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe !n detai! the funding request and how the money, if approved, will be spent. Sm Is any County Department involved in the project, even[ or program for which You are seeking funds? If this request for funding will not fully fund your activity or program, what other Individuals or organizations will provide the remainder of the funding? 0407:23380. ! FEB-20-2001 12:20 8043304719 98Z P.02 ~2J20/2001 12:35 8043304719 CARLSON WAGONLIT TVL If apPlicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? ,Yes No Yes v/ No Yes ,,-/ No PAGE Page 2 83183 'i What is the address of the applicant making this funding request? What is the telephone humber, fax number, . e-mail address of the apphcant. Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. S[gnat~o Title (if signing on behalf of an organization) Printed Name 0407:23380.1 FEB-20-2001 !2: ZO 804:~847_!9 P. 03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: March 14, 2001 Item Number: 8.B.10.b. Subject: Transfer of $5,000 from the Clover Hill District Improvement Fund and $2,000 from the Dale District Improvement Fund to the School Board to Purchase and Install a Message Board at Manchester Middle School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $5,000 from the Clover Hill District Improvement Fund and $2,000 from the Dale District Improvement Fund to the School Board to purchase and install a message board at Manchester Middle School. Summary of Information: Supervisor Warren and Supervisor Miller request the Board transfer $5,000 from the Clover Hill District Improvement Fund and $2,000 from the Dale District Improvement Fund to the School Board to purchase and install a message board at Manchester Middle School. Although this request was originally made by the Manchester Middle School PTA, the County is not legally authorized to give money to private organizations like the PTA. The County can give money to the School Board to make public capital improvements on County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~ / R~ca 'T. Dickson Attachments: Yes ~ No Title: Director, Budget and Management 0423:52506.1 144 03/05/0i TUE 07:39 FAX 804 674 1394 ~[ANCHESTER ~fIDDLE SCHOOL DISTRICT IMPROVEMENT, FUNDS ~002 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form doe= not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is .. the nature and purpose of the organization?' (Also attach organization's most recent articles of incorporation and/or bylaws ~o What is the amount of funding you are seeking? ,7000 ' oo Describe Jn detail the funding reques~ and how the money, if approved, will be spent. 'To co/t tA-~-~ cJ~-- o._ Is any County Department involved in the project, event or program for which you are seeking funcls? If this request for funding will no~ fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? MRR-O6-2BB1 08:16 804 674 1394 WO~_~ ~0: ~ I~O~-SO-~WW P. 02 03/05/01 TUE 07:39 FAX 804 674 1394 Y~NCHESTER MIDDLE SCHOOL ~oo~ [~C~ og ~/~] I~:~% J~ Io/~o/~o £0'd n~loi OO3 Page 2 if applicant is an organization, answer the following: Is the organization a corporation is [he organization non-profit? Is the organization tax-exempt? What is ~he address of the applicant making this funding request? ,Yes Yes Yes No / No No What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant, if you are signing on behalf of an organization you must be the president, vice-president, chairman or vice~ chairman of the organization. Signature ~ltle (if ragning or'behalf of an organization) _] cC-f: Printed Name 146 February 23, 2001 Honorable Arthur S. Warren Board of Supervisors Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Dear Mr. Warren: In response to our recent telephone conversation, enclosed is the proposal from Superior Sign Productions to construct a two-sided, lighted message board in front of Manchester Middle School. On behalf of the MMS PTA Board, I kindly request funding for this project in the mount of $7,000 for the~messag¢ board- eltctrical connections and the removal or'he current sign. This project has the full support of the principal, Mr. Jeff Ellick and the MMS PTA. In ~iddi%n to enhancing the beautification of the school grounds, the message board would enable staff to post announcements regarding a variety of school-related activities. The students, parents and staff of MMS sincerely appreciate your support of our school and anxiously await your assistance with this project. Upon a favorable notification from you, I will contact Superior Sign Productions to begin work on the message board. If you have any questions,please contact Mr. Ellick or me. I can be reached by telephone at 675-0784 (h) or 225-2291 (w). Sincerely, Enclosure C~ Mr. Kelly Miller Mr. Dallas "Pete" Stith Mr. JeffEllick Ms. Darlene Pantaleo '147 ICUSI'~R, MANCI~STER MIDDU~ S~HOOL I LOCATION, ~ OF SIGN, D/F IN~ERNALLY I.I~HTED MONUMENT WlIH READER BOARD DATE, 1/28/O1 ISCAL~ .~?r.~ NOI~D ISALESMAN, DMS I DRAWN BY, MLG R~CL~ON, ' I CUSTOIVlER AR°ROVAL, LANDLORD APPROVAI~ 2510 Willis SUPERIOR PROPOSAL SUBMi I I ~-O TO: SIGN PRODUCTIONS Road ® Richmond, Virginia 23237 · 804-271-5685 FAX: 804-743-9250 MANCHESTER MIDDLE SCHOOL STREET PHONE I DATE (804) 229-_~_~91 219101 JOB NAME 7401 HULL STREET ROAD SAME CITY JOB LOCATION RICHMOND, VA 23235 SAME' ATT: P.O. # FAX I SALESMAN JOE BARDEN ( ) 674-1394 I DMS We hereby submit specifications and estimates for the following: Furnish and install one of the following: Option #1:1 - 6, x ,0, double face identification sign with reader board, logo box, pole cover and .~:!11~_ ~.~ ~.~ Dplion ~2:,1 - 2_ 9" x 10' double face identification sign with a 2'6" semi oval Irmo crown aha ~J Board and base - ..... The following specifications ars inherent for both options above: · Internally illuminated with high output florescent lamps · LOCking security doors for.reader boards .' All aluminum construction "Pole covers" and I or "baseJs" to be aluminum construction with a "dryvit-masonry" textured type paint All U.L. approved electrical components · One year Warranty on illumination as long as Superior Sign Productions is the only one to service the sign during warranty period and as long as all payment schedules are met · 1 - 300 font of letters · To include Chesterfield County Sign Permit - Sign to adhere to Chesterfield County sign ordinances and codes · Final electrical hook up by others · Should rock or hard substance be hit during excavation then there will be an additional charge for time and materials until it is penetrated WE PROPOSE hereby to fumish matedal and labor - complete in accordance with above specifications, for the sum of: AS STATED ABOVE dollars ( All fabricated and installed items remain the property of Su,;-_-.dor Sign Productions until paid in full. Payment to be made as follows: NET 30 DAYS FROM DATE OF INVOICE All material is guaranteed to be as specified. All work to be completed ina workmanlike manner according to standard practices. Any {~lterafion . or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays' beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation. Insurance. NOTE: Th~ proposal may ~ ~hdmwn by us ~ not a~pted ~thin 30 _da~. ACCEPTANCE OF PROPOSAL - The above pdces, specifications and conditions ars satisfactory and ars hereby accepted. You ara authorized to do the work as specified. Payment will be made as outlined above. Signature Signature CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: 8.B.11. Subject: Approval of a Right of Entry for the 1-895 Project County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a right of entry for the 1-895 Project. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute a right of entry for the construction of the 1-895 Project. On October 14, 1998 and March 12, 1998 the Board approved right of entry for construction of the 1-895 Project. Plans for construction have been revised to facilitate the construction of the Route 150/CSX Bridge which increases the right of way and Virginia Electric and Power Company easement needed from the County. This additional right of entry will allow construction to continue. District: Dale John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: March 14, 2001 Item Number: 8.B.12. Subject: Appropriation of Funds for the Route 145/Chalkley Road Intersection Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate an additional $200,000 from anticipated VDOT reimbursements for the Route 145/Chalkley Road Intersection Project. Summary oflnformation: The Board has appropriated $480,000 in anticipated VDOT reimbursements for the Route 145/Chalkley Road Intersection Project. The County is administering the project and will be reimbursed by VDOT for the project costs. The estimated cost of the project has increased. An additional $200,000 in anticipated VDOT reimbursements should be appropriated. Preparer: . J. McCracken Agen478 Title: Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 RECOMMENDATION' Staff recommends that the Boazd appropriate an additional $200,000 in anticipated VDOT reimbursements for the Route 145/Chalkley Road Intersection Project. District: Bermuda and Dale CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: March 14. 2001 Number Budqet and Management Comments' This request is for appropriation of an additional $200,000 in VDOT reimbursements for the Centralia Road and Chalkley Road intersection improvements due to cost estimate increases. This appropriation will increase the total budget to $680,000. p re p a re r: ~_ / ~,~ ~"~./~'~/~,~ Rebecca T. Dickson Title: Director, Budget & Management CENTRALIA ROAD ! CHALKLEY iROAD INTERSECTION IMPROVEMENT PROJECT 1/'14/99 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: e Subject: Claim of the Estate of Bradley Curtis McNeer County Administrator's Comments: County Administrator: Board Action Requested: Deny the claim of the Estate of Bradley Curtis McNeer. Summary of Information: On December 18, 1999, Bradley Curtis McNeer was killed when the fire truck in which he was a passenger lost control and ran off of Old Buckingham Road striking a tree. At the time of the collision, the fire truck was being driven by another volunteer firefighter, Brian Barfield. The Estate of Bradley McNeer is asserting a claim from the County for the following items: 1. For the County to provide workers' compensation coverage for all volunteer firemen and other voluntary emergency services personnel performing services on behalf of Chesterfield County citizens; 2. For the County to make improvements to Old Buckingham Road to minimize the risk to vehicular traffic; and 3. To pay Mr. McNeer's heirs the sum of $1,500,000. A copy of the Estate's claim letter is attached. Preparer: , Qq~ Title: County Attorney Steven L. Micas o505: 52443.1 Attachments: Yes ~ No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 14, 2001 Item Number: Page 2 of 2 Mr. McNeer's Estate first made this claim informally in June of last year. At that time, staff discussed the claim in Closed Session with the Board, and based on those discussions staff denied the claim. The Estate is now making a formal claim pursuant to Virginia law as a preliminary step before filing a lawsuit. Staff recommends, as. it did last June, that this claim be denied. As was explained in the attached June 29, 2000 letter from the County Attorney's Office to the Estate's attorney, the County currently provides a better benefit package to volunteer firemen and other volunteer emergency personnel than would be available under workers' compensation coverage. Additionally, the County has already arranged to make $500,000 in bridge improvements on Old Buckingham Road in fiscal year 2003. Based on numerous meetings with residents in the Old Buckingham Road area, these are the improvements that staff and the community believes need to be made to Old Buckingham Road at this time. With regard to the Estate's claim for $1.5 million, the County's commercial insurance policy through Selective Insurance Company protects the County, County fire personnel and volunteer firefighters against liability in this case. The Selective policy provides $2 million of insurance coverage. An excess insurance policy with States Risk Retention Group affords $10 million additional coverage. This claim has already been submitted to those carriers for coverage. The County pays premiums for this coverage in order to protect the County's Risk Management Fund. Accordingly, payment for this claim should come from the insurance carriers. Any direct payment by the County to the Estate could jeopardize the County's insurance coverage for this claim. 0505:52443.1 DUR~ETTE, IRVIN ~ BRADSHA~, P.L.C- ATTORNEYS AND COUIqSELLORS AT LAW BRUCE M. MARSHALL Direct Dial: (804) 775.6823 E-Mai~ bmarshall@diblaw.com MAIN STREET CENTRE TWENTIETH FLOOR 600 EAST MAIN STREET RICHMOND, VIRGINIA 23219 TELEPHONE (804) 775-6900 FACSIMILE (804) 775-6911 www.diblaw.com OTHER OFFICE LOCATIONS: ABINGDON, VIRGINIA BRISTOL, TENNESSEE FARMVILLE, VIRGINIA FREDERICKSBURG, VIRGINIA LOUDOUN COUNTY, VIRGINIA Mr. Steven L. _Micas, Esquire County Attorney Chesterfield County Attorney's Office P.O. Box 40 Chesterfield, VA 23832 February 23, 2001 RE: Estate of Bradley Curtis McNeer Dear Mr. Micas: Purmant to ~ 15.2-1245 Code of Virginia (1950, as amended), this letter will serve as the formal claim on behalf of the Estate of Bradley C. McNeer which we would request you presenting to the Chesterfield Board of Supervisors at their next regularly scheduled meeting. While I question the necessity of this step, I wanted to give the County every opportunity to seriously consider this wrongful death claim, as opposed to remind us again that the County has a commercial insurance policy- with Selective Insurance Company. As you are aware, Selective has treated this claim as cavalierly as it did the one of Mr. Maxen who suffered the property damage in the same accident. If we are met with the same response as we did from our informal demand, I am authorized to file suit seeking damage far in excess of this demand, as my clients are now prepared to deal with these issues through a trial. While we recognize the various legal hurdles that we will face in going through a trial, we sincerely believe in one absolute: Chesterfield County cannot be allowed to put ks volunteer firefighter's lives and limbs at risk without any worker's compensation benefits available, and then turn its back on those injured or killed in the line of duty. It is simply an unconscionable position to take. Furthermore, Chesterfield County cannot sit by and allow the dangerous conditions to continue to exist on Old Buckingham Road that have taken so many lives. ]~RRETTE, IRVlN (~ BRAI)SHAW, I~.~..C. Mr. Steven L. Micas, Esquire February 6, 2001 Page 2 me. So, we iterate our previous and informal demands to the Board of Supervisors: To provide Worker's Compensation coverage for all volunteer firemen and other voluntary emergency services involved in risking their lives for the people of Chesterfield County for no recompense; To fix Buckingham Road so it is not so dangerous, and see to it that no one else is seriously injured or killed because of its dangerous propensities; and To compensate the statutory beneficiaries of Mr. McNeer in an amount of One Million Five-Hun&ed Thousand Dollars ($1,500,000.00). Should this request need any clarification or explanation, please feel free to contact Sincerely, ~Bmce M. Marsh/~~'l~q~all BMM/acl cc: Mr. and Mrs. McNeer \kNTSERVER\VOLlkMkMcNeer\Bradley\Correspondence\02-06-01 ltr. to Micas.doc OFFICE OF THE: COUNTY ATTORNE¥ COUNTY O~F C~-IEST~]RFZ]E]L]D P. O. Box 40 9901 Lorn ROAD, SUITE 503 ~FELEPBONE (804) 748-1491 FACSIMILE (804) 717-6297 INTERNET: countyattomey@co.chesterfield.va.us June 29, 2000 BY FACSIMILE (775-6911) AND REGULAR MAIL Bruce M. Marshall, Esquire Durrette, Irvin & Bradshaw, P.L.C. Main Street Center, Twentieth Floor 600 East Main Street Richmond, Virginia 23219 Re: Estate of Bradley Curtis McNeer Dear Bruce: STEVEN L. MICAS COUNTY ATTORNEY JEFFREY L, MINCKS DEPUTY COUNTY ATTORNEY STYLIAN P. PARTREMOS MICHAEL S. J. CHEF~NAU SR. ASST. COUNTY ATTORNEYS WENDELL C. ROBERTS MICHAEL P, KozArK DAVID W. ROBINSON ANDREA W. WORTZEL ASSISTANT COUNTY AT-lORN Eys We have now had an opportunity to fully evaluate the claim which you and Mr. McNeer presented to us in your June 9, 2000 meeting with Steve Micas and me, and we have discussed the claim with the Board of Supervisors. Accordingly, I am prepared to respond on behalf of the County to all three aspects of your demand at this time. First, with regard to Mr. McNeer's request that the County include volunteer firefighters under its workers' compensation policy, our review of the benefit package which we provide to volunteer firefighters convinces us that the benefit package currently available to volunteers is far superior to workers' compensation coverage. At the time of Bradley McNeer's death, volunteers were provided with commercial health insurance coverage which provided for a $50,000 payment for accidental death and dismemberment (a payment which the McNeers have received). In contrast, if the County had provided workers' compensation coverage instead of the accidental death and dismemberment policy, the McNeers would have received payment, in an amount not to exceed $10,000, which would have covered only their out-of-pocket funeral and burial expenses. As a result of Bradley's death, the Fire Department has increased the accidental death coverage from $50,000 to $100,000 and has also increased other health benefit coverages to better protect volunteers. I am enclosing a copy of a memo from Chief Elswick to all volunteer firefighters describing these increases in health and accidental death benefits. Second, with respect to Mr. McNeer's request for improvements'to Old Buckingham Road, the County has already responded to the accident by working with VDOT to advance the project to rebuild the Old Buckingham Road bridge. The bridge improvements will now be constructed in FY- 2003 at a cost of approximately $500,000. Other improvements to the road have already been made by VDOT. The County has also conducted numerous meetings with residents in the Old Bruce M. Marshall, Esquire June 29, 2000 Page 2 Buckingham Road area, and the consensus of the residents is that no improvements should be made to Old Buckingham Road at this time other than the improvements to the bridge, For that reason, we cannot commit to any other improvements to Old Buckingham Road at this time. With regard to your demand for $1.5 million, as you know the County has commercial insurance coverage for this claim. Because the County has used public funds to purchase insurance coverage for emergency fire response claims, it would be improper for the County to waive that coverage by providing any monetary compensation to your client. Accordingly, on this aspect of' your claim you should deal directly with Selective Insurance Company. Ve~ur.s, Stylian P. Parthemos Senior Assistant County Attorney Enclosure 0505:49780.1 bcC: Lane B. Ramsey, County Administrator Chief Steve A. Elswick, Fire Department Cindy Smith, Risk Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: March 14, 2001 Item Number: 10.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 99-0039 Brandy Oaks, Section 6 Developer: Westbridge Development Incorporated Contractor: Bookman Construction Company Contract Amount: Water Improvements - $197,530.00 District: Mat a . E. Beck,X~oUr. Title: Assistant Director Attachments: [-~ Yes No Agenda Item March 14, 2001 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0150 Jacobs Road (8730) - Glover Property Reginald F. Glover Excalibur Construction Corporation Wastewater Improvements - Dale $15,189.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: 10.B. Su~ect: Status of General Fund Balance, Reserve for Future District Improvement Fund, and Lease Purchases County Administrator's Commen~: Capital Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: .i~La~ne B~s~~ Attachments: Yes ~ No Title: County Administrator # 163 BOARD MEETING DATE 07/01/00 11/08/00 11/08/00 11/08/00 12/20/00 12/20/00 12/20/00 12/20/00 12/20/00 12/20/00 l~20m0 CHESTERFIELD COUNTY GENERAL FUND BALANCE March 8, 2001 DESCRIPTION FY2001 Actual Beginning Fund Balance Designate excess revenue (County) for non- recurring items in FY2002 Designate excess expenditures (County) for non-recurring items in FY2002 Designate excess revenue (Schools) for non- recurring items in FY2002 FY00 Results of Operations - Fire FY00 Results of Operations - Parks and Recreation FY00 Results of Operations - Police FY00 Results of Operations - Libraries FY00 Results of Operations - School Match Study FY00 Results of Operations - Department Relocation in Administration Building FY00 Results of Operations - Schools unspent General Fund Transfer AMOUNT (4,017,649) (135,725) (3,822,401) (901,800) (171,600) (110,000) (327,200) (92,925) (210,000) (996,388) BALANCE $45,558,346 41,540,697 41,404,972 37,582,571 36,680,771 36,509,171 36,399,171 36,071,971 35,979,046 35,769,046 34,772,658 164 CHESTERFIELD COUNTY A ~ERVE FOR FUTURE CAPITAL PROo TRADITIONALLY FUNDED BY DEBT March 8, 2001 Board Meeting Date Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 4/28/99 FY2000 Budgeted Addition Amount $ 8,034,500 4/28/99 FY2000 Capital Projects (7,120,900) 8/25/99 Transfer to LaPrade Library Project for construction (150,o00) 9/17/99 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 12/15/99 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking lot (300,000) 2/23/00 Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company (350,000) 4/12/00 Transfer for Ecoff Avenue Land Acquisition for recreational and athletic facilities (250,000) 5/22/00 Release designation for FY2000 road projects local match not approved by VDOT: Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk 48,000 8,000 26,000 15,200 6/28/00 Transfer for construction of the range master's and training buildings located at Public Safety Training Facility in Enon. (300,000) 6/30/00 Return unused funds; closure of various completed projects 30,724 Balance 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 584,127 681,327 381,327 412,051 FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 4/12/00 FY01 Budgeted Addition 4/12/00 FY01 Capital Projects 8,400,000 (6,939,600) 8,812,051 1,872,451 Prepared by Accounting Department February 28, 2001 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began APPROVED AND EXECUTED Descrription Original Amount Date Ends Outstanding Balancm 02/28/01 '12/93 04/99 06/99 01/01 Real Property Lease/ Purchase Public Facility Lease Juvenile Courts Project School Copier Lease Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems TOTAL APPROVED AND EXECUTED $17,510,000 16,100,000 43,587 13,725,000 $47.378.58~7 12/01 11/19 06/O4 11/21 2,475,000 15,295,000 30,942 13,725,000 $31,525~942 PENDING EXECUTION Description Telephone System Upgrade- Lease Purchase Approved September 13, 2000 Approved Amount $1,222,370 TOTAL APPROVED AND PENDING EXECUTION $1,222,370 * Second Refunding of Certificates of Partieipation~ Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 12, 2001 Item Number: 10.¢. Subject: Roads Accepted into the State Secondary County Administrator's Comments: System County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Attachments: Yes [-~No Title: Clerk to the Board # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: March 14, 2001 Item Number: 14.A. Subject: Resolution Recognizing Miss Virginia Fuller County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution Summary of Information: Mr. Warren requested that the following resolution be adopted. This resolution is to recognize and congratulate Miss Fuller on being named a runner-up and winning a bronze medallion in The Prudential Insurance Company of America and National Association of Secondary School Principals annual award, recognizing student volunteers for their contributions to their community. ('"" Donald/Kal~p~l Title: Director, Public Affairs Attachments: Yes ~] No RECOGNIZING MISS VIRGINIA FULLER FOR HER COMMUNITY CONTRIBUTIONS WHEREAS, The Prudential Insurance Company of America and the National Association of Secondary School Principals sponsors an annual awards program to recognize student volunteers for their contributions to their community; and WHEREAS, this year's award winners were announced February 6, 2001 in Olympia, Washington; and WHEREAS, Miss Virginia Fuller, a Chesterfield County resident and a student at Providence Middle School, was named as a runner-up and bronze medallion recipient; and WHEREAS, this is a significant accomplishment in light of the fact that nearly 23,000 high school and middle school students were considered for awards this year; and WHEREAS, Miss Fuller is president of the Student Council Association at Providence Middle School, and has been active in raising funds for the American Cancer Society; and WHEREAS, Miss Fuller also participated in the Relay for Life at James River High School in May of 2000, and plans to do so again in May of this year; and WHEREAS, Miss Fuller is active in her church, the Church of the Epiphany, and serves as a lector. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Miss Virginia Fuller and expresses its appreciation and congratulations, on behalf of the grateful citizens of Chesterfield County, for her community spirit and her dedication to helping others, and wishes her continued success in all her endeavors. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Miss Fuller and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: March 14, 2001 Item Number: 14.B. Subject: Recognizing Zachary Haynes Dingle, Troop 865, Sponsored by Sherbourne United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached resolution Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Dingle, Troop 865, upon attaining rank of Eagle Scout. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Bermuda District Zachary Haynes Dingle Parents: Roger and Laura Lisa H. Elko Attachments: Ycs Title: No Clerk to the Board RECOGNIZING MR. ZACHARY HAYNES DINGLE UPON ATTAINING THE P_ANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Zachary Haynes Dingle, Troop 865, sponsored by Sherbourne United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Zac has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Zachary Haynes Dingle on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 14, 2001 Item Number: 14.C. Subject: Resolution Recognizing L. C. Bird, Clover Hill, James River, Manchester, Matoaca, Meadowbrook, Midlothian, Monacan, Thomas Dale and the Governor's Schools for Providing Drug and Alcohol-Free Post-Prom Parties County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Representatives from each of the schools will be present to accept the resolutions. Preparer: Lisa H, Elko Attachments- Ycs '---]No Title: Clerk to the Board RECOGNIZING L. C. BIRD, CLOVER HILL, JAMES RIVER, MANCHESTER, MATOACA, MEADOWBROOK, MIDLOTHIAN, MONACAN, THOMAS DALE AND THE GOVERNOR'S SCHOOLS FOR PROVIDING DRUG AND ALCOHOL-FREE POST-PROM PARTIES WHEREAS, the two highest risk nights for teens are prom and graduation, with some parents seeming to condone parties where alcohol and drugs are available; and WHEREAS, students need an alternative to drugs and alcohol to which they can and will say "YES"; and WHEREAS, in 2000, more than 350 schools and communities in Virginia participated in Operation Prom/Graduation's alcohol and drug-free parties for students; and WHEREAS, many parents of Juniors and Seniors at L. C. Bird, Clover Hill, James River, Manchester, Matoaca, Meadowbrook, Midlothian, Monacan, Thomas Dale High and the Governor's Schools, with financial support from the local and surrounding business community, are working to provide alternative "no alcohol or drugs" parties following the Thomas Dale Prom on March 30; Clover Hill on April 21; Matoaca and James River on April 28; L. C. Bird on May 5; Monacan and Manchester on May 12; Midlothian and the Governor's School on May 19; and Meadowbrook on May 25; and WHEREAS, communities all over Virginia are reaching out in many ways to their young people with love and concern, encouraging them to "Celebrate Life." NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly declares the weekends of March 30-31, April 21- 22, April 28-29, May 5-6, May 12-13, May 19-20, and May 25-26 as "Drug and Alcohol-Free Among the Teen and Adult Population of Chesterfield County." AND, BE IT FURTHER RESOLVED, that adults be encouraged to provide a positive, no alcohol and drugs example for our youth, particularly at the high-risk times of prom and graduation, in an effort that we not only change lives, but save them. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: March 14, 2001 Item Number: 14.D. Subject: Resolution Recognizing the Chesterfield Ruritan Club County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution Summary of Information: Mr. Warren requested that the following resolution be adopted. This resolution is in recognition of the Chesterfield Ruritan Club's contributions, both financial and through volunteer hours, to many public service organizations in Chesterfield County. J Donald J. ~"~el '/~/~ Public Affairs Attachments: Yes ~-] No ITT RECOGNIZING THE CHESTERFIELD RURITAN CLUB UPON THE OCCASION OF ITS SIXTIETH ANNIVERSARY WHEREAS, Ruritan is a national service organization; and WHEREAS, the Chesterfield Ruritan Club was chartered on March 21,1941; and WHEREAS, through the 60 years since its founding, the Chesterfield Ruritan Club has provided outstanding service to Chesterfield County; and WHEREASr the Chesterfield Ruritans helped establish the Chesterfield County Museum and the Manchester Community Center, and helped to bring the Chippenham Hospital to the region; and WHEREAS, the club continues to provide such community service as scholarships to needy high school students, assistance at the Chesterfield County Fair, support for volunteer rescue squads and other worthwhile programs; and WHEREAS, the Chesterfield Ruritans have sponsored 4-H clubs and other youth activities; and WHEREAS, the club has also supported the American Legion and the Boy Scouts, and has been instrumental in conducting Veteran's Day observances in the County; and WHEREAS, the Chesterfield Ruritans have supported the National D-Day Memorial fund and the Chesterfield County World War II Memorial. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the Chesterfield Ruritan Club, expresses its appreciation to the members and commends them on their dedicated service to the community in which they live, and congratulates the members on their 60th anniversary of service to others. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: Subject: March 14, 2001 Item Number: 15.A. Public Hearing to Consider the ~option of an Qrdinance '~elating to Pro-Rata Share Fees for the Construction of Regional BMPs in the Swift Creek Reservoir Watershed County Administrator's Comments: County Administrator: Board Action Requested: Public Hearing to consider an ordinance amendment to Chapter 12 of the Code of the County of Chesterfield establishing a pro-rata fee to be charged to new development in the Swift Creek Reservoir Watershed for the construction of regional BMPs in the Watershed. Summary of Information: At its October 25, 2000 meeting, the Board approved the Watershed Master Plan & Maintenance Program for the Swift Creek Reservoir Watershed, including the siting and construction of a system of regional BMPs. The Board also approved the establishment of a pro-rata fee program that would fund the construction of the regional BMPs. Staff was directed to implement the Plan, including the development of applicable ordinances. An ordinance that would establish the pro-rata fee~chanism has been developed and is attached. / / - Continued - / Joan Salvati Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The ordinance provides that the pro-rata fees be calculated based on the increased volume of stormwater runoff as expressed by impervious area. Accordingly, new development taking place in the Swift Creek Reservoir Watershed would be charged a set fee per impervious acre of develbpment. Fees collected under this program would be utilized to pay for land acquisition, construction, wetland mitigation and other costs related to the implementation of the regional BMPs called for in the Watershed Management Plan and Maintenance Program for the Swift Creek Reservoir. The pro-rata fee payments shall be due prior to the signature of the Department of Environmental Engineering on the record plat for residential development, and prior to the Environmental Engineering Department's approval of the site plan for non-residential development. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING A NEW ARTICLE VI TO CHAPTER 12, RELATING TO PRO-RATA SHARE PAYMENTS FOR THE CONSTRUCTION OF WATERSHED LEVEL BEST MANAGEMENT PRACTICE FACILITIES IN THE SWIFT CREEK RESERVOIR WATERSHED BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That a new Chapter 20 of the Code of the County of Chesterfield, 1997, as amended, by adding to read as follows: ARTICLE VI. BEST MANAGEMENT PRACTICE FACILITIES FOR THE SWIFT CREEK RESERVOIR WATERSHED Sec. 12-71. Purpose and intent of chapter. The purpose and intent of this chapter is to require all developers of land to pay their pro-rata share of the cost of providing necessary facilities to control the volume and quality of runoff generated by new development in the Swift Creek Reservoir Watershed. The locations, type and size of such facilities has been established in the Management Master Plan & Maintenance Program for the Swift Creek Reservoir Watershed, adopted by the Board of Supervisors in October of 2000 (the "Plan"). The Plan shall constitute the general improvement program required by §15.2-2243 of the Code of Virginia. The Plan covers a 61 square mile area encompassed by the Swift Creek Reservoir Watershed. This designated area has common stormwater runoff and drainage conditions in that all runoff generated by new development drains to the Swift Creek Reservoir. The Plan establishes a program for the strategic location of six types of structural and non-structural regional Best Management Practice facilities (BMP's) throughout the Swift Creek Reservoir Watershed. The designated BMP's are denoted on a map entitled "Swift Creek Watershed Siting Scenario 5" which is on file in the office of the Director of the Department of Environmental Engineering. The purpose of the system of regional BMP's is to control the increased volume, velocity_ and quality of stormwater runoff that will be caused by anticipated development in the Swift Creek Reservoir Watershed. Section 12-72. Basis for the Pro-Rata Share Fee. The pro-rata fee has been calculated based on the increased volume of stormwater runoff, expressed as an increase in impervious area, resulting from projected development in the Watershed. The projected costs on which the fee is based include design, land acquisition, construction, wetland mitigation and other factors related to the implementation of the regional BMP's enumerated above and are enumerated in the Watershed Management Plan and Maintenance Program for the Swift Creek Reservoir Watershed which is on file in the Office of the Director of Environmental 0505:52432.1 1 Engineering. The formula developed for calculating the fee by the Department of Environmental Engineering, which is hereby adopted as the formula for determining pro rata shares, reflects the product of the amount of impervious area and the established fee per impervious acre. The formula shall be updated weekly to reflect changes in construction costs by applying the Engineering New Record Construction Cost index value. Sec. 12-73. Pro-Rata Share Contributions. Anyone proposing to develop land within the Swift Creek Reservoir Watershed shall be required to pay the pro-rata share of the cost of providing the Regional BMP's enumerated above, as provided for in the Watershed Management Plan and Maintenance Program for the Swift Creek Reservoir Watershed. Payment of the pro-rata share fee shall be due prior to the signature of the Department of Environmental Engineering on the record plat for residential development, and prior to the Environmental Engineering Department's approval of the site plan for non-residential development. Sec. 12-74. Pro-Rata Share Accounts. The pro-rata payments received shall be kept in a separate account for the implementation of the Watershed Management Plan and Maintenance Program for the Swift Creek Reservoir and expended only for improvements and associated costs made in accordance with the approved Plan. Any interest that accrues on such payments shall accrue to the benefit of the County. Section 12-75. Pro-Rata Fee Payments. Pro-rata fee payments received shall be expended only for necessary engineering, related studies, land acquisition and the construction of those facilities identified in the Watershed Management Plan and Maintenance Program for the Swift Creek Reservoir. (2) That this ordinance shall become effective immediately upon adoption. 0505:52432.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: March 14, 2001 Item Number: 15.B. Subject: Public Hearing to Consider the Adoption of an Ordinance Relating to Best Management Practices (BMPs) Maintenance Fees County Administrator's Comments: County Administrator: Board Action Requested: Public Hearing to consider an amendment to Section 19-233 of the Zoning Ordinance establishing a fee of $100 per dwelling unit in a residential development for maintenance of Best Management Practices (BMPs) by the County. Summary of Information: At its October 25, 2000 meeting, the board approved a plan for the County to assume maintenance of BMP's in residential developments. At its November 8, 2000 meeting, the Board directed the Planning Commission to recommend a zoning ordinance amendment that would establish a fee of up to $100 per dwelling unit for maintenance of new BMP's in residential development. This fee will offset some of the County funds used for BMP maintenance. -continued- Preparer: Richard M. Mc.~qish Attachments: Yes --] No Title: Director of Environmental Engineering 2014:52481.1 (51196.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 At the January 16, 2001 Planning Commission meeting, the Commission approved an ordinance that will require developers to pay a $100 fee per dwelling unit in a residential development. A copy of the ordinance approved by the Planning Commission is attached. The ordinance approved by the Commission doss not exempt apartments from the fee requirement. Accordingly, staff is recommending that the Board approve the version of the ordinance attached as Attachment 2. The Planning Commission also requested that staff present the Board with three options for when the fee should be collected: (1) at time of tentative subdivision approval; (2) at time of final recordation of the subdivision plat; or (3) at the time the building permit is issued. It does not make sense to collect the fee at the time of tentative approval, as the number of dwelling units shown on the tentative may be different on the final recordation plat. Additionally, because the developer is given the option of providing the fee through a bond collecting the fee at the time of the building permit is not practical. There would be insufficient time for the developer to obtain the bond. Accordingly, staff recommends that the fee be collected at the time of recordation of the subdivision plat. Attachment 1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-233 RELATING TO SURETY FOR MAINTENANCE OF BEST MANAGEMENT PRACTICE FACILITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 19-233 of the Code o_f the Count_ o_f Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-233. Resource management area regulations. Any use, development or redevelopment of land shall meet the following performance criteria: (e) OOO If the best management practices utilized in a commercial development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a maintenance/easement agreement, commercial surety bond, bank letter of credit or other assurance satisfactory to the director of environmental engineering. If the best management practices utilized in a residential development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a commercial surety bond, bank letter of credit or cash escrow in an amount equal to $100 for each dwelling unit in a residential development. This requirement excludes a second dwelling unit approved through the conditional use process on an individual lot basis as a dwelling unit separated from the principal dwelling unit or a two-family dwelling unit. The form of any bond or letter of credit provided pursuant to this section shall be subject to approval by the county attorney. ooo That this ordinance shall become effective immediately upon adoption. 0505:51196.1 Attachment 2 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-233 RELATING TO SURETY FOR MAINTENANCE OF BEST MANAGEMENT PRACTICE FACILITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 19-233 of the Code qf the Coun_tv of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-233. Resource management area regulations. Any use, development or redevelopment of land shall meet the following performance criteria: (e) OO0 If the best management practices utilized in a commercial development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a maintenance/easement agreement, commercial surety bond, bank letter of credit or other assurance satisfactory to the director of environmental engineering. If the best management practices utilized for a residential development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a commercial surety bond, bank letter of credit or cash escrow in an amount equal to $100 for each dwelling unit in a residential development. This requirement excludes apartments, a second dwelling unit approved through the conditional use process on an individual lot basis as a dwelling unit separated from the principal dwelling unit or a two-family dwelling unit. The form of any bond or letter of credit provided pursuant to this section shall be subject to approval by the county attorney. 000 (2) That this ordinance shall become effective immediately upon adoption. 0505:51196.2 An Affiliate of Media General Advertisi ng Affidavit (This ks not a bill, Please pay from invoice) P.O. Box 85333 Richmond, Virgi nia 23293~0001 (804) 649-6000 CHESTERFIELD ROARD OF S11PERVLqORS ATTN I,ISA RI,KO P O BOX 40 CHRSTERFIEI,D VA 2~g32-0040 0310712001 121 TAKE NOTICETAKE NOTICE THAT THE ROAR-[3 O 2.00 x 24_00 462.7? ATTACH Media General Operations, Publisher of THE RiCHMOND T{MES.DiSPATCH hisis to certify that the attached TAKR NC)TICETAKE NC)TIC~ as published ~)y Richmond Newspapers, {nc. in the City of RiChmond. State of Virginia, on the fo{lOWing dates: 02/28/2001 03/07/2001 The first insertion being given .... t,2,2~/2o(,1 Sworn to and subscribed before HERE State of Virginia C}iy of Ric{~mond {Viy Commission expires PAY FROM iN OIC . T A~FIDAVI~ OF PUBEI$~SD A'DVSR~I$ING State oE Virginia City o~ Petersburg ]. MIDG£ K~OI4LB$, ~et.n~g ~u~.y svo~n, d~, upon my oath. depose and ~ay ~ac I am Cla~l'[ied Supe~vi3o~ o~ The P~o~ess-Index Order #: 143134 Class: 0200- LEGALS AdTaker: 134 PUBLIC NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular scheduled meeting on March 14, 2001 at 7:00 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chester- field, Virginia will hold a public hearing where ~ersons affected may appear and present their views to consider: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Section 19-233 to require surety for maintenance of best management ~ractice facilities in residential development. A copy of the ordi- nance is on file in the Office of the Clerk to the Board of Supervi- sors and the County Administrator's Office, Room 504, 9901 Lori Road, Chesterfield County, Virginia and may be examined by all interested persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Fri- day. If further informa- tion is desired, please contact the County Attorney's Office at 748-1491. The hearing is held at a public facility designed to be acces- sible to persons with disabilities. Any per- sons with questions on the accessibility of the facility or need for rea- sonable accommoda- tions should contact Lisa Elko, Clerk to the Board, at 748-1200. Persons needing inter- ~reter services for the deaf must notify the Clerk to the Board no later than Friday, March 9, 2001. 02/28/01 & 03/07/01 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: March 14, 2001 Item Number: Subject: Adjournment an~ Notice ,f Next Sche~ule~ Meetin~ of the ~ar~ of Su~ervis,rs County Administrat®r's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on March 21, 2001 at 3:30 p.m. Lisa H. Elko Title: Clerk to the Board Attachments: -~ Yes No An Affiliate of {Vled}a Genera} Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 232934)00~1 (804) 649-6000 CHESTERFIELD VA 238;32-0040 -e- ........................ Descripfi__~ .................... Ad Size 0"t/0'7f200 t 121 TAKE NOTICEPLEASE TAKENOTICE THAT THE E 2.00 x 22_00 220806 425 7F. ATTACH Nledia General Operations, inc. Publisher of THE RICHIVIOND TIMES-DiSPATCH This is to certify that the attached TAKE N©T[CF, PI,EASE TAK~ was published ~y Richmond Newspapers, }nc. {n the CRy of RiChmond, State of Virginia, on the following dates: 02/28/2001 03/07/2001 HERE The first insertion be{no given before b{{c 02128 2001 HIS IS NOT A BILL. PL~SE PAY FROM INVOItCE. TH~