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12-20-2000 Packet
CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: Sub!ect: Joint Meeting with School County Administrator's Comments: Board/Board of Supervisors County Administrator: Board Action Requested: Summary of Information: Dr. Billy K. Cannaday, Jr. will implications of higher standards on graduates. present a report explaining the Chesterfield County public school Preparer: Lane B. R --~ Yes Title: County Administrator Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Betty Hunter Clapp will make a "Reservoir Day 2000" Canoe Relay Race presentation Trophy. of the passing of the '"'-'-iL[~a Elko Title: Clerk to the Board Attachments: r---~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 5. A. Subject: Resolution Recognizing Betty Hunter-Clapp, Co-Chairperson, Hands Across-the-Lake County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The Board wishes to recognize Dr. Hunter-Clapp for the many outstanding contributions that she has made toward the protection of Chesterfield County waters. _/ Joan/[. Salvati Attachments: Yes ~-~ No Title: Water Quality Administrator RECOGNIZING DR. BETTY HUNTER-CLAPP FOR HER CONTRIBUTIONS AS CO-CHAIRPERSON OF HANDS-ACROSS-THE-LAKE WHEREAS, Dr. Betty Hunter-Clapp was one of the founders of Hands- Across-the-Lake; and WHEREAS, in her capacity as the Co-Chairperson of Hands-Across-the- Lake, Dr. Hunter-Clapp has been proactive for the past ten years in promoting the protection of the Swift Creek Reservoir; and WHEREAS, Dr. Hunter-Clapp has worked diligently with the Hands- Across-the-Lake Board to ensure the organization's undertaking a variety of efforts to protect the Swift Creek Reservoir, including Hands-Across- the-Lake's membership on the County's Watershed Management Committee; and WHEREAS, Dr. Hunter-Clapp has engendered a positive and close working relationship with County staff; and WHEREAS, Dr. Hunter-Clapp has initiated many projects to get citizens involved with the protection of the Swift Creek Reservoir, such as the most recent Reservoir Day and Nature Camp 2001; and WHEREAS, Dr. Hunter-Clapp was proactive in promoting the recently enacted statewide legislation regarding non-tidal wetlands; and WHEREAS, Dr. Hunter-Clapp has volunteered her time to participate in the County's Water Quality Section Storm Drain Marking project; and WHEREAS, Dr. Hunter-Clapp has organized the clean up of the tributaries to the Swift Creek Reservoir; and WHEREAS, Dr. Hunter-Clapp has reached out to citizens throughout the County to promote environmental stewardship and the protection of all water resources in the County including our streams, rivers and wetlands. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Dr. Betty Hunter-Clapp for her significant role in the protection of the Swift Creek Reservoir and water resources throughout the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Dr. Hunter-Clapp and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. t. 03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of I Meeting Date: December 20, 2000 Item Number: 5.B. Subject: Resolution Recognizing Mr. Jon E. Storey Upon His Retirement County Administrator's comments: County Administrator: Board Action Requested: Adoption of the Attached Resolution. Summary of Information: Mr. Storey has provided over 25 years of dedicated service to the County. He has provided excellent supervision, leadership, and direction in the management of a park maintenance district in the northern area of the County and has been an invaluable asset to the Parks and Recreation Department. Preparer: /~~~_Title: ~ich~ Golden Director, Parks and Recreation Attachments: RECOGNIZING HR. JON E. STOREY UPON HIS RETIREHENT WHEREAS, Mr. Jori E. Storey will retire on January 1, 2001, after providing over 25 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Storey began his service with the Department of Parks and Recreation on March 1, 1975, in the capacity of Maintenance Worker; and WHEREAS, Mr. Storey became a Park Supervisor in 1980, and in 1983 became, and has remained, the Park District Superintendent at Huguenot Park; and WHEREAS, Mr. Storey has provided excellent supervision, leadership and direction in the management of a park maintenance district in the northern area of the County; and WHEREAS, Mr. Storey has been an invaluable asset and mainstay for the Parks and Recreation Department since its conception in 1974; and WHEREAS, Hr. Storey has been responsible and instrumental for providing some of the best maintained parks in the County by which all other facilities are measured; and WHEREAS, Mr. Storey has always remained upbeat, productive and proactive in his management style; and WHEREAS, Mr. Storey will be greatly missed by his staff, co-workers, supervisors and the citizens of Chesterfield County he has served. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Jon E. Storey and extends its appreciation for his dedicated service to the County, its congratulations upon his retirement and its best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Storey and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 20, 2000 Item Number: 5.c. Subiect: Resolution Recognizing Capital One for its Contribution to Chesterfield County by Naming Capital One the Chesterfield County Large Business of the Year for 2000 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Based upon the Board's approved Business Appreciation Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Business, and one to the Developer of the Year. The committee submits Capital One located in River's Bend Center for your approval as the recipient of Chesterfield's 2000 Large Business Appreciation Award. Capital One has demonstrated its dedication and commitment as large business of the year to the community of Chesterfield. Preparer: ~¢"¢, ,~ ~~ / James G. Dunn Attachi~ents: Yes ~-] No Title: Director, Economic Development RECOGNIZING CAPITAL ONE AS THE 2000 LARGE BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and WHEREAS, Capital One, located in River's Bend since 1998, anticipates doubling its current employment from 1,000 to 2,000 over the next two to three years and also anticipates completing the construction of a 158,000 square foot building in mid-2001 at its River's Bend location to accommodate the additional workforce; and WHEREAS, Capital One initiated an alliance with Chesterfield County Public Schools and John Tyler Community College to introduce and preliminarily train students in the customer relations management field; and WHEREAS, Capital One's commitment included funding for equipping a training lab located at the Chesterfield Technical Center and an ongoing monetary commitment to provide a teaching staff for the lab; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its gratitude on behalf of the County to Capital One for its many contributions by recognizing it as the 2000 Large Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Capital One and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date: December 20, 2000 Item Number: 5oD. Subject: Recognition of Department Employees of the Year for 2000 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Employee recognition is a critical component of the County's quality effort. The annual Employee of the Year Program, begun in 1976 reflects the County's commitment to quality and excellence in the areas of customer service, teamwork, innovation, commitment to quality or solved an extraordinary problem or achieved a significantly difficult goal. Under the revised program all department employees of the year are recognized. This year 30 departments named Employees of the Year. The attached listing identifies the 2000 Employees of the Year and they are present to be recognized by the Board of Supervisors. Preparer: Attachments: Yes ~-~ No Title: Assistant County Administrator Department Employees of the Year 2000 Name Sharyl Adams Sherry Ariail Belinda Ashmore Courtney Battista Cecelia F. Bowers John Boyes Kristi Brittle Donna Burton Elizabeth Cooper Kristi Crews Sue Danielson Teresa Davis Sandra Draper Richard Edinger Deborah Eggleston Lisa Elko Department Youth Services Department Internal Audit Department Real Estate Assessor's Office Utilities Department Health Department Environmental Engineering Department Accounting Department Treasurer's Office Parks and Recreation Department Human Resource Management Department Purchasing Department Planning Department Mental Health, Mental Retardation, Substance Abuse Fire Department Risk Management Department Clerk to the Board of Supervisors Office Department Employees of the Year 2000 Page two Name Amy Hammond Kelli Jones Elizabeth R. Kashurba Sheree L. Kendall Beverly Minetree Margaret L. Kuhn Emily Moser Melissa McCollum Joan Norfleet Becky Summers Elliott Thweatt Tammi Tomlinson Julia Wallenberg Department Emergency Communications Center Information System Technology Department Economic Development Department Police Department County Attorney's Office Libraries Extension Office Commissioner of Revenue' s Office Social Services Department Building Inspection General Services Radio Shop Budget and Management Sheriff's Office Kimberly Chewning-McCarthy Youth Group Home CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: Subject: Work Session on 2001 Redistricting County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Next spring, the County will receive census data from the Federal Bureau of the Census. At that time, the County must redistrict the magisterial districts to provide for substantially equal population among the districts. In this work session, the Registrar Larry Haake, Planning Department and County Attorney's Office will: present an overview of the proposed redistricting schedule; review basic legal rules for redistricting; describe the data that will be received from the census bureau and explain the technological capability for using that data to develop redistricting plans; and explain new federal guidelines for handicapped access to polling places and the steps now being taken to find, during the redistricting process, new polling places that comply with these guidelines. Preparer: , ~.~..~ Steven L. Micas Title: County Attorney 0505: 51492.1 Attachments' -~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 8.A.l. Su~ect: Nominations/Appointments to the Appomattox River Water Authority (ARWA) Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate and reappoint Craig Bryant, Director of Utilities, and Lane B. Ramsey, County Administrator, to serve on the Appomattox River Water Authority Board. Summary of Information' The purpose of the Appomattox River Water Authority Board is to provide treated water as needed to member jurisdictions including the Counties of Chesterfield, Dinwiddie and Prince George and the Cities of Colonial Heights and Petersburg. The current terms of Mr. Bryant and Mr. Ramsey expire December 31, 2000. The new term will be effective January 1, 2000 and expire December 31, 2001. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of a Board. Nominee is voted on in the order nominated. Preparer: ~.,L..,"~-~ ~ ~ Lisa H. Elko Attachments: [Yes No Title: Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Dece=he= 20, 2000 Item Number: 8.A. 2. SubieCt:Nominations/Appointment/Reappointment of County Representative to the Citizen Advisory Committee for the Central Virginia Waste Management Authority (CVWMA) County Administrator's Comments: County Administrator: ~ Board Action Requested: Request the board reappoint the current member to the Citizen Advisory Committee of the Central Virginia Waste Management Authority. Summary of Information: The current member has agreed to serve another term on the Central Virginia Waste Management Authority - Citizen Advisory Committee. Each Board of Supervisor has recommended that the Board nominate/appoint/reappoint the following individual to fill the vacancy on the Central Virginia Waste Management Authority Citizen Advisory Committee. Member Term Expires Mr. Francis M. Pitaro December 31, 2003 Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. Preparer: "/ '~ ..... ~_ Title: Director of General Services Francis M. Pitaro Attachments: [--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 20, 2000 Item Number: 8. A. 3. Subject: Nominations/Appointment/Reappointment of County Representatives to the Board of Directors for the Central Virginia Waste Management Authority (CVW~k) County Administrator's Comments: County Administrator: c~ Board Action Requested: Request the board reappoint three current members and alternates to the Board of Directors for the Central Virginia Waste Management Authori ry. Summary of Information: The current members and alternates have agreed to serve another term on the Central Virginia Waste Management Authority - Board of Directors. Each Board of Supervisor has recommended that the Board nominate/appoint/reappoint the following individuals to fill the vacancies on the Central Virginia Waste Management Authority Board of Directors. Member Alternate Term Expires Mr. William H. Howell Mrs. Marcia Rygh Phillips Mr. Robert L. Dunn Mr. James J.L. Stegmaier December 31, 2001 Mr. Raymond F. McGowan December 31, 2002 Mr. Howard A. Heltman December 31, 2003 Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. Preparer: ;~s t-' ............... - Title: Director of General Services ' M Pltaro Attachments: [~Yes No # t J. 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: December 20, 2000 Item Number: 8.A.4. Subject: Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board,(YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Bermuda District. Supervisor McHale recommends that the Board nominate and appoint Leslie Wyatt, a student at Thomas Dale High School, to the Youth Services Citizen Board from July 1, 2000 through June 30, 2001. Ms. Wyatt meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Title: Director, Youth Se~ices Attachments: ~Yes No I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of i Meetin~l Date: Dece~Fber 20, 2000 Item Number: 8. A. 5. Subiect: Reappointment to the Personnel Appeals Board Countv Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to reappoint Chris Zitzow to serve another term on the Personnel Appeals Board. Summary of Information: The purpose of the Personnel Appeals Board is to conduct impartial panel hearings of employee grievances that have not been resolved at the Supervisor, Department Director, or County Administrator level. On October 13, 1999, the Board of Supervisors appointed Chris M. Zitzow to serve as a member of the Personnel Appeals Board. There was a vacancy on the Personnel Appeals Board, which resulted from a member resigning, and Ms. Zitzow was appointed to serve the remainder of the term that would expire on December 31, 2000. The Board of Supervisors is requested to reappoint Ms. Zitzow to serve the next full term, which is January 1, 2001, through December 31, 2003. The Board of Supervisors concurs with this reappointment. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appeinted at the subsequent meeting, unless the Rules ef Procedure are suspended by a unanimeus vote of the Beard members present. Nominees are veted en in the erder in which they are neminated. k~la J. Gern~r' - _ Attachments: ----}Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 20, 2000 Item Number: 8. A. 6. Subject: Nominations/Appointments to the Disability Services Board County Administrator's Comments: County Administrator: Board Action Reques~d: The Board of Supervisors is requested to reappoint/appoint members to serve on the Disability Services Board. Summary of Information: The purpose of the Chesterfield Disability Services Board is to provide input to County agencies on service needs and priorities of persons with physical and sensory disabilities; provided information and resource referral to local government regarding the Americans with Disabilities Act; and to provide such other assistance and advice to local government as may be requested. The Board will not provide direct services nor employee service delivery staff. Continued on next page. Title: Interagency Services Administrator Attachments: -] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The terms of Ms. Janice Johnson, Matoaca District representative, Ms. Anne McKenney, At-large representative, and Ms. Judy Rossi, Chesterfield County staff representative will expire en 12-31-00. Ail terms are effective 1-1-01 and will expire on 12-31-01. Rev. Donna Mott, At-large representative, term will begin 1-1-01 and expire on 12-31-03. Ms. Alice Magee, Dale representative, term will begin 1-1-01 and expire on 12-31-03. Ms. Katherine Halberg, Midlothian representative, term will begin 1-1-01 and expire on 12- 31-03. Ms. Margaret Conner, at-large representative, term will begin 1-1-01 and expire en 12-31-01. Rev. Clarence Martin, Bermuda representative, term will begin 1-1-01 and expire on 12-31-03. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are vote to done in the order in which they are nominated. The Board of Supervisors concur with these appointments. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of 2 Meeting Date: December 20, 2000 Item Number: 8.A.7. Subject: Nomination/Appointment to the Capital Region Arts and Cultural Consortium County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint one member to serve on the Capital Region Arts and Cultural Consortium. Summary of Information: The Capital Region Arts and Cultural Consortium is comprised of several Metro Richmond major arts and cultural organizations that have united together with local government representatives. The organization will aid the groups in future applications for grants and donations. Ail Board of Supervisors members concur with the nomination of Ms. Susan Stuller for this county-wide appointment. The terms for the Arts Consortium government members may be determined by the local governments. Staff suggests that the Board of Supervisors appoint a CRACFC board member for a term that would run with that of the current Board of Supervisors. Preparer: h~Title: Michael S. Golden Director, Parks and Recreation Attachments: Yes DNo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Item Number: S~mmar¥ of Information: (Continued) Name Representing Action Requested Ms. Susan Stuller County-wide Appoint The term would be effective immediately and will expire on December 31, 2003. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. BOARD OF SUPERVISORS ARTHUR S. WARREN CHAIRMAN CLOVER HILL DISTRICT RENNY BUSH HUMPHREY VICE CHAIRMAN MATOACA DISTRICT J. L. McHALE, III BERMUDA DISTRICT KELLY E. MILLER DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CH ESTERFI ELD, VI RGIN IA 23832-0040 (804) 748-1211 Memorandum LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: DATE: SUBJECT: Honorable Members, Board of Supervisors Lane B. Ramsey, County Administrator Bradford S. Hamme~r r,,j/&'~ Deputy County ~~itor December 5, 2000 Capital Region Arts Consortium Appointment Many of the Richmond Metropolitan major arts and cultural organizations are working together to form a consortium to better organize their collective efforts. The Capital Region Arts and Cultural Funding Consortium (CRACFC) is an opportunity for the various groups to work together particularly as they seek out grants, donations and assistance from local governments. A similar program has been successfully applied in other metropolitan areas. The concept is that CRACFC as a united effort will add weight and value to requests for grants and outside funding as opposed to a myriad of requests from all of the individual organizations. Government members will receive opportunities to appoint members to the CRACFC Board of Directors based on the amount of financial support that the government provides. The terms for these members may be determined by the local governments. Staff suggests that the Board of Supervisors appoint a CRACFC board for a term that would run with that of the current Board of Supervisors. The CRACFC is made up of the following membership, Founding members and Government members: CRACFC Providing a FIRST CHOICE community through excellence in public service. CRACFC Memorandum Page 2 Founding Members · · · · · · · · · · · · · · · The The The The The The The The Arts Council of Richmond Black History Museum Children's Museum of Richmond Elegba Folklore Society Edgar Allan Poe Museum Richmond Symphony Richmond Ballet Richmond Jazz Society The Hand Workshop Art Center Theatre Virginia The Valentine Museum The Virginia Historical Society The Virginia Opera Theatre IV The New Virginia Review Government Members · Chesterfield County · Henrico County · Hanover County · City of Richmond The appointee from Chesterfield County should be an at-large member who should represent the views of the whole County. It is recommended that Susan Stuller of 2930 Barrow Place (Midlothian) be appointed for a 3 year term beginning January 1, 2001. Mrs. Stuller has been a community fine arts advocate, a member of Bon Air Artists, and a perennial participant in art fairs and festivals in the County. CRACFC CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of 2 Meeting Date: December 20, 2000 Item Number: 8. A. 8. Subject: Nomination/Appointment to the Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint one member to serve on the Parks and Recreation Advisory Commission. Summary of Information: The Commission is a panel of County citizens who will act as a liaison between the public, the Board of Supervisors, and the County Administration. The Commission will review public input concerning parks and recreation facility development and programs and will work closely with the Department of Parks and Recreation to advise on long-range planning, policy, direction, and other critical issues. Mr. Ed Barber, Midlothian District Supervisor, has recommended that the Board nominate and appoint Mr. Ron Maxey to fill the vacancy of Mr. Howard Stracke. The term will be effective immediately and will expire December 31, 2003. Preparer: Michael S Golden Title: Director, Parks and Recreation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 20, 2000 Item Number: Summary of Information: (Continued) Name Representing Action Requested Mr. Ron Maxey Midlothian District Appoint Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of a Board. Nominees are voted on in the order in which they are nominated. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 8. g. 9. Subject: Nomination/Appointment to the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: That the Board approve the nomination/reappointment of Mrs. Susan Kalanges, Bermuda District for a third three year term, and nominate/appoint Ms. Maria Brown, Midlothian District and Ms. Virous W. Jones, Matoaca District to three year terms. The term of appointment is effective January 1, 2001 through December 31, 2003. Ail Board members concur. Summary of Information: Mrs. Susan Kalanges, 4424 Greenbrier Drive, Chester, VA 23831 has served two three year terms as a member of the Chesterfield Community Services Board representing Bermuda Magisterial District with dedicated commitment and is eligible for reappointment. Mrs. Kalanges has indicated her willingness to serve a third term, if so appointed. Ms. Maria Brown, 11950 Wexwood Drive, Richmond, VA 23236 (Midtothian Magisterial District) is a quality assurance specialist for Prevent Child Abuse-Virginia, Inc. and has professional experience in Prevention Services. Ms. Brown has indicated her willingness to serve as a member of the CSB Board, if so appointed. Ms. Virous W. Jones, 4211 Brickhouse Court, Ettrick, VA 23803 is a resident of Matoaca Magisterial District and is a retired VSU professor of Human Services. Ms. Jones has indicated her willingness to serve as a member of the CSB Board, if so appointed Preparer: / ~/-,~/ ........ Title: Director, Community Services Board G/l~orge Braunstein Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page '1 of 2 Meeting Date: December 20, 2000 Item Number: 8.B. Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of New Streetlight Installations in the Dale and Matoaca Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: o Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: ~//~ ='~~~////.~ Title: Director, Environmental Engineering e'ichard .~. McElfish Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. DALE DISTRICT: In the Meadow Creek Subdivision * Clearview Drive and Oregon Creek Drive Cost to install streetlight: $933.03 Does not meet minimum criterion for Vehicles per Day MATOACA DISTRICT: In the Hunters Landing Subdivision * Genito Road and Hunters Landing Drive Cost to install streetlight: $2,037.52 Meets minimum criteria For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Dale District Request Received: August 4, 2000 Estimate Received: November 20, 2000 NAME OF REQUESTOR: ADDRESS: Estimate Requested: August 8, 2000 Days Estimate Outstanding: 105 Cost to install light: $ 933.03 Harold Staton 3201 Clearview Drive Richmond, VA 23234 REQUESTED LOCATION: Intersection of Clearview Drive and Oregon Creek Drive POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Qualified Not Qualified, less than 600 VPD Qualified Staff or Requestor Comments: Requestor states: "Our community is very dark and with all of the families with children we feel the need for more safety. Houses have been broken into at night. More lighting will help deter crime. This is a the bus stop for the children each day." Street Light Request Map December 20, 2000 This m~p is a copyrighted product of the Chesterfletd County OlS O~c~. Street Light Legend [~ existing light ~ requested light ,~'CALE1:8655 This map shows citizen requested streetlight installations in relation to existing streetlights. 1 ~ = 721.31 feet Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 721.31 STREETLIGHT REQUEST Matoaca District Request Received: March 11, 2000 Estimate Requested: March 11, 2000 Estimate Received: November 16, 2000 Days Estimate Outstanding: 250 Cost to install light: $ 2,037.52 NAME OF REQUESTOR: Franklin Walker ADDRESS: 11013 Poachers Run Chesterfield, VA 23832 REQUESTED LOCATION: Intersection of Genito Road and Hunters Landing Drive POLICY CRITERIA: Intersection: Vehicles per Day: Petition: Qualified. Qualified Qualified Staff or Requestor Comments: None Street Light Request Map GKNITO RD This m~p i~ a copyrighted product of the Che~ttrjleld County OlS Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date' December 20, 2000 Item Number:8.C.l.a Subject: Recognition of Assistant Fire Marshal Donald E. Hollett on His Retirement, After 21 Years of Dedicated Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information' Preparer: _~ A,~-L~~ Steve A. Elswick Title: Fire Chief Attachments: Yes No RECOGNIZING ASSISTANT FIRE MARSHAL DONALD E. HOLLETT UPON HIS RETIREMENT WHEREAS, Assistant Fire Marshal Donald E. Hollett will retire from the Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2001; and WHEREAS, Assistant Fire Marshal Hollett attended Recruit School %10 in 1979 where he finished first in his class, and has faithfully served the County for over 21 years in various assignments as a Firefighter at the Ettrick Fire Station %12, as a Firefighter at the Chester Fire Station #1, as a Firefighter at the Bensley Fire Station ~3, as a Firefighter with the Technical Services Unit, and as an Assistant Fire Marshal with the Fire and Life Safety Division; and WHEREAS, in January 1985, Firefighter Hollett received a Certificate of Appreciation from the Department of the Treasury for Outstanding Cooperation and Service; and WHEREAS, in May 1995 Firefighter Hollett along with Technical Services Unit staff were recognized with a Unit Citation for their work at the Old Buckingham Apartment Fire. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the contributions of Assistant Fire Marshal Donald E. Hollett, expresses the appreciation of all residents for his service to the County, and extends their appreciation for his dedicated service and their congratulations upon his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 20, 2000 Subject: Resolution Recognizing Senator-Elect George Allen County_ Administrator's Comments: Item Number: s. c. [. b. County Administrator: Board Action Requested: Adoption of the attached resolution Summary. of Information: Mr. Warren requested that the following resolution be adopted. This resolution is to congratulate Senator-Elect George Allen and to recognize his valuable contributions in public service to Chesterfield County and the Commonwealth of Virginia. Preparer~~ ~-~-YTitle: Director, Public Affairs Attachments: Yes ~-] No RECOGNIZING SENATOR-ELECT GEORGE ALLEN WHEREAS, Mr. George Allen has had a distinguished career in public service; and WHEREAS, Mr. Allen served in the Virginia House of Delegates from 1983 to 1991; and WHEREAS, Mr. Allen was elected to the United States House of Representatives in 1991; and WHEREAS, in 1993, Mr. Allen was elected as Virginia's 67th governor; and WHEREAS, Governor Allen was instrumental in helping Chesterfield County to attract and secure major businesses as part of the county's economic development efforts; and WHEREAS, as Virginia's new Senator-Elect, Mr. Allen will represent Chesterfield County and Virginia at the national level; and WHEREAS, such recognition. a distinguished career deserves appropriate NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses its congratulations to Senator-Elect George Allen, and wishes him and his family continued success and happiness. CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of ! Meeting Date: December 20, 2000 Item Number:s. c. [. c, Subject: Resolution Recognizing Congressman-Elect Eric I. Cantor County Administrator's Comments; County Administrator: Board Action Requested: Adoption of the attached resolution Summary. of Information: Mr. Warren requested that the following resolution be adopted. This resolution is to congratulate Congressman-Elect Eric I. Cantor and to recognize his valuable contributions in public service to Chesterfield County and the Commonwealth of Virginia. Pre[ Title: Director, Public Affairs Attachments: Yes ~ No RECOGNIZING CONGRESSMAN-ELECT ERIC I. CANTOR WHEREAS, Mr. Eric I. Cantor was born in Richmond, Virginia on June 6, 1963; and WHEREAS, Mr. Cantor graduated from George Washington University, the College of William and Mary and Columbia University; and WHEREAS, Mr. Cantor has served as a member of the Virginia House of Delegates from 1992-2000; and WHEREAS, Mr. Cantor's committee assignments included Courts of Justice; General Laws; Corporations Insurance and Banking; and Science and Technology; and WHEREAS, Mr. Cantor has been elected to serve in the U.S. Congress; and WHEREAS, Mr. Cantor will represent Chesterfield County and its citizens; and WHEREAS, Mr. Cantor's distinguished career deserves appropriate recognition. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses its congratulations to Congressman-Elect Eric I. Cantor, and wishes him and his family continued success and happiness. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: Subject: December 20, 2000 Item Number: 8.C.2.a. Set a Public Hearing Date for January 10, 2001 to Revise FY01 School Board Operating Fund Appropriations County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to hold a public hearing on January 10, 2001, to increase estimated revenues in the School Operating Fund by $814,018 and increase appropriations in Instruction by $735,213 and in Pupil Transportation by $78,805 as noted in the attached resolution. Summary of Information: On November 14, 2000 the first quarter review was presented to the School Board reflecting an increase in State revenue of $814,018. The actual September 30 membership of 51,375 reported from the schools, excluding preschool and postgraduate students, reflected an increase of 286 students from the approved budget projection of 51,089. This increase, when factored into the calculation of average daily membership (ADM) upon which State Aid is distributed, results in an increase of approximately $802,900 in those revenue accounts. In addition, State vocational equipment funding increased Preparer: ~ Attachments: Yes I IN° Title: Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Evaluation/Analysis As a result of this first quarter review, the FY2001 School Board budget is balanced. The anticipated net increase in revenue will be allocated to the Instruction ($735,213) and Pupil Transportation ($78,805) appropriation categories. The allocation to Instruction will more than offset a projected deficit of $62,800, primarily the result of unanticipated expenditures for textbooks and secondary teacher staffing, with $672,391 allocated to an instructional fund balance account for future use. The additional $11,118 of vocational equipment revenue will be allocated to the Instruction appropriation category specifically for vocational equipment. The allocation to the Pupil Transportation appropriation category will offset an over- expenditure related to the addition of seven bus driver positions. These appropriation increases require a public hearing and approval by the Board of Supervisors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: D~cember 20. 2000 Number Bud_clet and ManaRement Comments: The anticipated revenue increase in the Instruction category of $735,213 will only be offset by $62,800 in projected expenditures. This will leave a total of $672,391, which will be placed in an instructional fund balance reserve account. Future use of these funds has not been determined at this time; however, this source will be available to the School Board for unanticipated needs for the remainder of this fiscal year and/or next fiscal year. This action is required as any appropriation increase above $500,000 necessitates a public hearing. Preparer: ~ ~~-~ ~(~-~ Title: Director, Bud.qet & Mana.qement Rebecca T. Dickson PRESENT: Dianne E. Pettitt James R. Schroeder, DDS Elizabeth B. Davis Marshall W. Trammell, Jr. Lloyd A. Lenhart VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, November 14, 2000, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield County Courthouse Complex RESOLUTION WHEREAS the results of this first quarter budget review necessitate two appropriation changes; and, WHEREAS, the School Board policy #712 and the FY2001appropriation resolution language requires School Board and Board of Supervisors approval at this level; NOW THEREFORE BE IT RESOLVED, that on motion of Marshall W. Trammell, Jr. seconded by Lloyd A. Lenhart, that the School Board directs the Superintendent to submit the appropriation changes approved as of this first quarter (together with a copy of the approved first quarter budget review explaining the changes) to the County Administrator for the Board of Supervisors' approval as required. Appropriation Category Increase Instruction , $ 735,213 Transportation 78, 805 $ 814,018 Patricia W. Bartlam, Clerk , Billy K. (~ta~~t ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: December 20, 2000 Item Number: s.c. 2.5. Subject: Set a Public Hearing to Adopt an Amendment to the County's Comprehensive Plan by Adding to the Southern Jefferson Davis Corridor ~a~ County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors set January 10, 2001, for a public hearing to consider adoption of the Southern Jefferson Davis Corridor Plan, Summary of Information: At a public hearing on November 16, 2000, the Planning Commission recommended approval of the Southern Jefferson Davis Corridor Plan. At the time of the adoption of the Central Area, Chester Village and Southern and Western Area Plans, it was assumed that in the future a more specific analysis would be performed, and resulting recommendations generated, for the Southern Jefferson Davis Corridor. The Southern Jefferson Davis Corridor Plan, once adopted by the Board of Supervisors, will become part of The Plan for Chesterfield, the County's Comprehensive Plan. The Southern Jefferson Davis Corridor Plan will amend parts of the Central Area PlaD (adopted in 1996), the Chester Village Pla~ (adopted in 1989), the Southern and Western Area Plan (adopted in 1993) and the Thoroughfare P~an (last amended in 1999). Preparer~~'/~ Thomas E. ~bson Title: Director of Planning C :DATA/AGENDA/2000/DEC2000.1/GOK Attachments: Yes No THE PLAN FOR CHESTEk 2LD The Southern ~ .,rson Davis Corridor Plan Southern Jefferson Davis Corridor Plan Amendment - Executive Summary The Southern Jefferson Davis Corridor study area consists of elements of the Chester Village Plan, the Southern and Western Area Plan and the Central Area Plan. At the time of the adoption of these Plans, it was assumed that in the future a more specific analysis would be performed, and resulting recommendations generated, for the Southern Jefferson Davis Corridor. Key Recommendations of the Southern Jefferson Davis Corridor Plan Industrial corridor: Reserve and promote land between Jefferson Davis Highway and 1-95, north and south of Walthall Interchange, for industrial and other employment generating uses. Commercial uses: Provide convenient locations for personal service and retail uses that serve local industries and their employees. Commercial uses that serve larger, regional markets may be appropriate where such uses can easily access 1-95. Mixed use centers: Encourage community-scale and neighborhood-oriented commercial uses, together with integrated office and residential uses, at identified mixed use center sites. Strip commercial corridor zoning and land uses: Encourage redevelopment of older strip commercial uses. Redevelopment should occur in a manner that improves access to area properties. Where appropriate, encourage a greater depth of development that provides transitional uses adjacent to residential areas. Residential areas: Protect stable residential areas within, and adjacent to, the study area from commercial and industrial encroachment, as well as from the potential adverse impacts of nearby commercial and industrial development. Residential uses in areas where redevelopment is deemed appropriate should be protected until redevelopment occurs. Visual environment: Encourage adherence to the County's Emerging Growth standards for office, commercial and industrial redevelopment and new construction throughout the entire study area. Historic resources: Encourage the Preservation Committee to explore designating one or more of the cottage motels along Jefferson Davis Highway, together with the residences and grounds of Arrowfield Estates, as County, State and Federal historic landmarks. Encourage the Chesterfield County Preservation Committee to explore the potential for portions of the study area to qualify for State and Federal Historic District designation. jimc:\data\plans\jdplan\jdexec3.doc - ~r ~ TItE PLAN FOR CHESTERFIELD The Southern Jefferson Davis Corridor Plan Southern Jefferson Davis Corridor Plan Introduction Study Area Boundaries The Southern Jefferson Davis Corridor Plan study area is bounded by West Hundred Road (Route 10) to the north, Colonial Heights to the south and 1-95 to the east. The western boundary includes primarily parcels with orientation to Jefferson Davis Highway that back up to residential areas oriented away from Jefferson Davis Highway. In many places, natural features (stream~ and topography) and manmade structures (Happy Hill Road and the CSX Railroad right of way) provide a logical study area boundary. Magisterial Districts The Plan study area lies within the Bermuda and Matoaca Magisterial Districts. How this Plan works The Southern Jefferson Davis Corridor Plan, once adopted by the Board of Supervisors, will become part of The Plan For Chesterfield, the County's comprehensive plan. The Plan For CheSterfield is used by County citizens, staff, the Planning Commission and Board of Supervisors as a guide for future decisions affecting the County including, but not limited to, decisions regarding future land use, road networks and zoning actions. Once the Southern Jefferson Davis Corridor Plan is adopted, it will amend parts of the Central Area Plan (adopted in 1996), the Chester Village Plan (adopted in 1989), the Southern and Western Area Plan (adopted in 1993) and the Thoroughfare Plan (last amended in 1999). Staff Analysis The Planning Department, in conjunction with other County Departments, assessed existing conditions within the study area and performed a land use analysis to anticipate development trends in the area to the year 2020. The results were summarized and shared with public officials and interested citizens and serve as part of the basis for the following key findings and recommendations. A 5 page summary of the existing conditions assessment and the analysis to anticipate development trends is available from the Chesterfield County Planning Department (Southern Jefferson Davis Corridor - Surranary of Existing Conditions and Trends). The complete texts of the assessment and analysis are also available in separate documents. These documents are entitled Southern Jefferson Davis Corridor Plan Study Area Existing Conditions and Issues and Southern Jefferson Davis Corridor Plan Study Area Land Use Analysis~ 2000 to 2020. jimc:\data\plans\jdplan\jdplan3f, doc ID 1 , 44 THE PLAN FOR CHESTERFIELD The Southern Jefferson Davis Corridor Plan A Plan for Action The Southern Jefferson Davis Corridor Plan should guide future development in ways that provide maximum benefits to Chesterfield County's current and future citizens, land owners, businesses and development community. Specifically, the Code of Virginia defines the primary purpose of the Comprehensive Plan as follows: To guide and accomplish a "coordinated, adjusted and harmonious .development" of County lands "which will, in accordance with present and probable future needs and resources, best promote the health, safety, morals, order, convenience, prosperity and general welfare" of County citizens. The Plan makes no attempt to determine the current or short-term marketability of any one parcel for any one use. Rather, it attempts to anticipate future needs for broad categories of uses throughout the study area for the next twenty years. In addition, the Plan does not rezone land, but serves as a guide for making decisions relative to future rezoning applications. The Plan may also suggest Ordinance amendments and other actions, such as corridor and village design studies and historic designations, which benefit the County. Finally, the Plan attempts to suggest the proper relationship of land uses to one another and to the wider community. Market forces .(availability and price of land, location, character and age of competing businesses, site specific characteristics such as topography and visibility from roads, etc.) would decide the desirability of a specific use on one parcel over another, as well as the timing for developing such use, based on the principle of 'highest and best use'. The zoning process would determine the appropriateness of such use on a case-by-case basis by applying principals of desirable land use development patterns embodied in the Comprehensive Plan. To this end, the Planning Department, Planning Commission and Board of Supervisors have incorporated into Plan amendments certain guidelines that promote development patterns which facilitate the orderly, harmonious, predictable and efficient use of the County's most limited resource - - the 446.5 square miles of land and water within its boundaries. These guidelines, as they apply to specific Plan areas of the County, are embodied in the Goals and Recommendations of adopted Plan amendments. jimc:\data\plans\jdplan\jdplan3f, doe JD 2 ~ ~' 4 ~ THE PLAN FOR CHESTI~FIELD The Southern Jefferson ~oavis Corridor Plan Goals and Recommendations - - Southern Jefferson Davis Corridor Plan Area The Goals and Recommendations that most appropriately apply to the Southern Jefferson Davis Corridor Plan study area are: Goal 1 Promote the study area as one of the County's prime locations for.industrial and commercial development: Recommendation Continue to use the enterprise zone to encourage the development of the study area's vacant lands, as well as redevelopment of its older uses, by directing potential new commercial and industrial development to the Southern Jefferson Davis Highway Corridor and to appropriate locations within the corridor as suggested by the Plan. A Countywide pattern of orderly development directs growth to appropriate locations within existing, developed areas, such as the study area. It further encourages fringe development as an orderly extension of these developed areas. The resulting growth pattern ensures efficient use of land by decreasing sprawl, promotes cost-effective use of existing public facilities by promoting infill development and encourages economical extensions of public facilities by minimizing leapfrog development. Further, it stimulates investment and reinvestment in existing viable residential, commercial and industrial areas. This growth pattern also reduces development pressure on areas within the County where the Comprehensive Plan suggests growth should be deferred until orderly extensions of utilities are provided. Limitations and opportunities: The study area is part of the aging suburban area of the County. As such, it lost economic vitality and development potential in recent decades as the relatively undeveloped western portions of Chesterfield County became more attractive to homeowners and businesses. However, the County is coming to recognize the benefits of encouraging reinvestment in aging areas. Specifically, inffll development is recognized as having a revitalizing influence in such areas, as well as providing a means to encourage efficient extension and use' of public facilities. The study area is characterized by much vacant land that is already zoned for a variety of commercial and industrial uses. New road construction is enhancing access within the area, as well as access to larger markets. The study area also encompasses much of the Walthall Enterprise Zone which has as its objectives: increased private investment and job creation in the area; rehabilitation of the area's existing, older commercial and industrial structures; jimc:\data\plans\jdplan\jdplan3f, doc JD 3 THE PLAN FOR CHESTErfIELD The Southern Jefferson Davis Corridor Plan encouragement of new manufacturing and commercial uses in the area; and revitalization of the area through increased economic activity. Goal 2 Optimize economic development opportunities: The area between Jefferson Davis Highway and 1-95, north and south of the Walthall Interchange, has good access to regional markets. 1- 95 via Walthall Interchange also provides this area with access to national and international markets through the interstate transportation system, the Port of Richmond and Richmond International Airport. Therefore, this area is identified as one with potential for continued .development of industrial and other employment-generating uses, as well as commercial development that supports these uses and that serve larger markets. Vacant land in this area, as well as improved properties with potential for redevelopment, should be reserved for industrial and other employment generating uses. Commercial development serving the Walthall industrial community and larger markets would also be appropriate near the interchange. New residential development, as well as piecemeal, strip commercial development that serves smaller markets, should generally be discouraged in this area. Recommendations Reserve for industrial and other employment generating uses, and for commercial uses that serves area industries and larger, regional markets, land within the study area that the Plan suggests is appropriate for such industrial and commercial development. Through the zoning process, encourage owners of properties to aggregate acreage in a manner that provides coordinated, safe and efficient access for all parcels to the .transportation network. To this end, projects should be large enough to: provide an internal road and/or driveway network for development; provide stub roads and/or driveways to adjacent properties with development potential; and minimize the need for individual uses to have individual accesses to existing or planned major arterial and collector roads. Through the zoning process, discourage new residential development and piecemeal commercial development from locations the Plan suggests are appropriate for industrial and other employment generating uses and for commercial uses that serve area industries and larger markets. However, increasing the depth of existing strip commercial zoning and land use along Jefferson Davis Highway may be appropriate, even in areas the Plan suggests should be reserved for industrial uses, where such zoning action results in parcel aggregation, shared access, redevelopment of older uses, and land use' transitions between such uses and nearby residential areas. Industrial and other employment-generating uses produce tax revenues which defray the costs of providing services to County residents. By facilitating the development of such uses in jimc: \data\plans\j dplan\jdplan3 f. doc JD 4 THE PLAN FORCHESTLRFIELD. The Southern Jefferson Davis Corridor Plan appropriate locations, the County continues to provide quality services to its citizens. In addition, such uses provide residents with jobs both within the County and close to home, thereby reducing commuting distances, travel times, traffic congestion, air and water pollution and transportation costs. This, in mm, enhances the quality of life for working citizens and their families. Further, reducing commuting distances reduces the need for additional transportation infrastructure, as well as wear and tear on existing infrastructure. In addition, aggregation of acreage promotes development of internal transportation networks including public streets and private driveways. This, in mm, minimizes the need for direct access to Jefferson Davis Highway, as well as to other major arterial and collector roads, from individual parcels. Limitations and opportunities: Existing residential development in proximity to the Walthall Interchange, together with potential pressure for additional non-industrial development in other parts of the study area may, if not properly evaluated, limit opportunities for economic development. In addition, some properties with economic development potential may have access limitations caused by piecemeal commercial strip zoning and development patterns along Jefferson Davis Highway. However, significant opportunities exist for development of new industrial and other employment generating uses in areas where access and mitigating road improvements can be provided. Goal 3 Encourage the development of Mixed Use Centers: Two opportunity sites have been identified as having potential for a coordinated development of office, commercial and integrated residential uses. The first opportunity site is the southwestern quadrant of a planned interchange along Jefferson Davis Highway, an area bounded by a planned limited access road to the north and fronting Jefferson Davis Highway to the east and Happy Hill' Road to the south and west. This site has the potential to support a neighborhood-oriented mixed use center. The second opportunity site is an area fronting the north and south lines of Harrowgate Road at its intersection with Jefferson Davis Highway and potentially the north and south lines of Whitehouse Road at its intersection with Jefferson Davis Highway. This site has the potential to support a community-scale mixed use center. Recommendations Through the zoning process, encourage owners of properties the Plan suggests are appropriate for mixed use centers to aggregate acreage large enough to: accommodate a mix of mutually supporting residential, office and commercial uses; improve access to major roads; provide intermediate land use transitions between higher and lower intensity uses; encourage pedestrian circulation'; and facilitate consistency of design. jimc: \data\plans\jdplan\jdplan3 f. doc JD 5 THE PLAN FOR CHESTEILFIELD The Southern Jefferson Davis Corridor Plan More desirable than the traditional linear 'strip commercial' pattern of development that currently characterizes much of the study area, a pattern of strategically sized and located mixed use centers, where implemented in the County and in other jurisdictions, has proven to: minimize sprawl and the resulting inefficient use of land and public facilities; improve access to major roads, thereby assisting in minimizing traffic congestion; allow for a mix of mutually supporting residential, office and commercial uses; provide land use transitions between higher ahd lower intensity uses; encourage pedestrian circulation; and facilitate consistency of design (architecture, signage, landscaping, street lighting, etc.). In addition, mixed use centers provide business locations that can serve area residents and workers, further reducing traffic and travel times. The size, location and mix of centers should be determined in part by market area, availability of adequate access to the transportation system, and availability and suitability of land. In general, however, neighborhood-oriented mixed use centers should be between twenty and forty acres in size and be located on one corner of the intersection of two major arterial roads or on one corner of the intersection of a major arterial road and a collector road. Community- scale mixed use centers should be between fifty and seventy-five acres, be located at the intersections of major arterial roads, and the commercial uses should be located at one corner of the intersection and be surrounded by office and residential use transitions. Limitations and opportunities: 'Existing linear zoning and land use patterns within the study area, together with the inffll nature of the study and surrounding areas, may limit opportunities for development of mixed use centers. However, where possible, the nodal, mixed use center pattern of development should be encouraged. Goal 4 Encourage land use transitions: Encourage land use transitions between less intense uses, such as residential areas, and more intense uses, such as commercial and heavier industrial areas. Recommendations Use the Plan to suggest land use transitions between residential development and commercial and heavier industrial uses. Use the Plan and zoning process to encourage a greater depth of development that provides less intense transitional uses adjacent to residential areas. The phasing of development should require that transitional uses be developed prior to, or in conjunction with, development of more intense land uses. jimc:\data\plans\jdplan\jdplan3f, doc JD 6 THE PLAN FOR CHESTERFIELD The Southern Jefferson Davis Corridor Plan Where land use transitions are not possible due to existing strip development patterns, use the zoning process to negotiate use restrictions and design standards, for new development and redevelopment requiring zoning action, that protect residential areas from potential adverse impacts generated by more intense uses. Use the Plan and zoning processes to negotiate use restrictions and/or mitigating design standards on, or the rezoning to less intense land uses of, General Commercial (C-5) zoned properties lying adjacent to residential areas. Mitigating design standards could include limitations on hours of operation and lighting, orientation of buildings to provide screening and sound attenuation, etc. In this regard, encourage owners of parcels requesting zoning for additional commercial zoning in proximity to such C-5 zoned property to process rezonings for both parcels. A hierarchy of land uses, from more to less intense, provides the best protection to residential areas. Other protections (buffers, orientation of uses, and design standards which reduce nuisances such as noise, traffic and light, etc.) are supplemental mitigation to the primary protection provided by physical separation between incompatible uses, but do contribute to the overall appearance and livability of the community. Limitations and opportunities: Much of the existing land use pattern within the study area is characterized by older residential areas adjacent to older commercial strip zoning and uses. In most instances, these residential areas do not have the benefit of buffers or other mitigating design features to lessen the impact of adjacent, commercial activity. This pattern continues with new residential subdivisions in the study area. Specifically, homes in Amherst and Forest Lake Subdivisions have been built in proximity to existing commercial uses or vacant land zoned for general commercial use. However, in many places, encouraging greater depths of non-residential zoning can afford opportunities to'provide land use transitions between more intense commercial uses and residential areas. In addition, opportunities may occur to negotiate use restrictions, design standards, and/or rezoning to less intense classifications, on C-5 zoned properties that lie adjacent to residential areas. Goal 5 Promote orderly redevelopment trends: New commercial/industrial development and redevelopment within the study area is revitalizing, and in some cases replacing, older commercial and residential uses. While these trends should be encouraged, healthy residential areas should be protected from encroachment. At the same time,. residential areas likely to experience increased pressure for redevelopment to non-residential uses, in areas where redevelopment is deemed appropriate, should be protected until redevelopment occurs. jimc:\data\plans\jdplan\jdplan3f, doc ID 7 OL~O THE PLAN FOR CHESTERFIELD The Southern Jefferson Davis Corridor Plan Recommendations Office, commercial and/or industrial rezoning and redevelopment that has the potential to encroach on existing residential areas should be accomplished on parcels aggregated to sufficient size, design and location to protect the character and environment of the remaining residential uses. New commercial, office and/or industrial uses should not be interspersed with existing residential uses. · New commercial, office and/or industrial uses should be designed to discourage increased traffic on local residential streets. The preservation, maintenance and in some cases redevelopment of older areas of the County forestalls decline and blight and contributes to the overall health .of the larger community. Specifically, healthy residential areas, if protected from piecemeal non-residential encroachment, can provide affordable housing without government subsidy, optimize the use of existing infrastructure and contribute to the County-wide goal of minimizing suburban sprawl. At the same time orderly redevelopment of some residential areas, in locations where non-residential uses are deemed appropriate, promotes economic development. Limitations and opportunities: Portions of the study area have experienced redevelopment from residential to commercial and industrial uses in a piecemeal manner, allowing commercial and industrial uses to encroach into residential areas without consideration for the potential adverse impacts these non- residential uses can have on remaining nearby residences. Commercial and industrial redevelopment is expected to continue and will most likely exert additional pressure on residential areas located within, or in proximity to, areas that are deemed appropriate for commercial and industrial uses. Opportunities exist to ensure that redevelopment, where appropriate, occurs in a manner that protects the character and environment of remaining residential uses. Goal 6 Ensure that office, coinmercial and industrial development~ when viewed from public places~ has visual appeal: New construction or redevelopment within the study area is regulated by zoning conditions and Zoning Ordinance requirements. Specifically, new construction or redevelopment in the northern portion of the study area from West Hundred Road south to Bermuda Hundred Road, and in the southern portion of the area, from Colonial Heights north to Tinsberry Creek, is subject to Post Development Area standards, while new construction and redevelopment in the remainder of the corridor is subject to the higher, Emerging Growth standards. These standards address access, parking, landscaping, architectural treatment, jimc:\data\plans\jdplan\jdplan3f, doc ID 8 I ,~¢1 THE PLAN FOR CHESTERFIELD The Southern Jefferson Davis Corridor Plan setbacks, signs, buffers, utilities and screening of dumpsters and loading areas. In particular, the Post Development Areas reflect existing and often older commercial zoning and land use, holding new construction and redevelopment in these areas to a lesser standard. The Emerging 'Growth Area reflects the potential for significant new development and holds such development to higher standards. Recommendation Through the zoning process, encourage adherence to Emerging Growth development standards for new office, commercial and 'industrial construction and redevelopment throughout the study area. Adherence to Emerging Growth development standards better ensures that new development and redevelopment within the study area has visual appeal. In particular, in recent years new development or redevelopment in the northernmost portion of the study area (a Post Development Area) has been held through zoning actions to higher design standards, resulting in a more visually pleasing environment than would have occurred under Post Development Area standards alone. Encouraging adherence to Emerging Growth standards in areas currently under Zoning Ordinance Post Development standards, as opposed to amending the Zoning Ordinance to require Emerging Growth standards, would continue this process without making existing development non-eortforrning. Limitations and opportunities: Many older commercial uses within the study area were developed prior to adoption of current Zoning Ordinance development standards. However, as noted herein, new commercial and industrial development and redevelopment within the study area is revitalizing, and in some cases replacing, older uses.. The County recognizes that new construction and redevelopment should adhere to design guidelines which ensure these uses, when viewed from public places (such as along roads), have visual appeal. In this manner, new construction and redevelopment will contribute to the overall appearance and livability of the community, making surrounding properties more desirable for development and existing residential areas more attractive as places to live. In recent years new development or redevelopment in the northernmost portion of the study area (a Post Development Area) has been held through zoning actions to higher standards. This trend should be encouraged. Goal 7 Protect and preserve historic and cultural.resources: Sites with the studY area may potentially have significant historic or cultural significance. These include the cottage motels, at various locations on the east and west lines of Jefferson Davis Highway, and Arrowfield Estates, a cluster of residences located along the north side of Arrowfield Road, east of Jefferson Davis Highway. jimc: \data\plans\jdplan\jdplan3 f. doc JD 9 THE PLAN FOR CHESTERFIELD The Southern Jefferson Davis Corridor Plan Recommendations Encourage the Chesterfield County Preservation Committee to work with the property owner(s) of one or more of the cottage motels to have the property designated as a County, State and Federal historic landmark, a culturally and eventually historically significant reminder of the age of motoring in America that predated the high speed, limited access, interstate highway system. Encourage the Chesterfield County Preservation Committee to work with the property owner(s) of Arrowfield Estates to determine if this property should be designated as a County, State and Federal historic landmark. Encourage the Chesterfield County Preservation Committee to explore the potential for portions of the study area to qualify for State and Federal Historic District designation. Encourage the preservation of designated structures and/or sites by allowing adaptive reuse that is compatible with existing or anticipated development in the area. Comprehensive Han amendments attempt to identify structures and sites within study area boundaries that have historic or cultural significance. Protection of such structures and sites offer the best opportunities for presenting and interpreting the County's historic and cultural heritage. Adapting these structures and sites to appropriate alternate uses further contributes to ensuring their preservation and maintenance. Limitations and opportunities: Jefferson Davis Highway has a long history as a major transportation corridor; however, few structures or sites of historic and/or cultural significance survive within the study area. Thi.q can be attributed, in part, to the lack of interest in historic preservation in the past which led to destruction of structures and loss of sites from neglect and redevelopment of properties. Very little thought has been given to the preservation of twentieth century sites and structures in Chesterfield County; however, it is conceivable that, as time passes, the cottage motels along Jefferson Davis Highway may become culturally and eventually historically significant reminders of the age of motoring in America that predated the high speed, limited access, interstate highway system. In addition, the residences and grounds of Arrowfield Estates may have historic and/or cultural significance, based on conversations with, and preliminary data provided by, the current property owner which indicates the structures may date to the mid- nineteenth century. Given the well maintained condition of this property and its potential for adaptive reuse, further research into the historical and/or cultural significance of this property is merited. j imc: \data\plans\jdplan\jdplan3 f. doc ID 10 TH.E PLAN FOR CHEST~KFIELD The Southern Jefferson .Davis Corridor Plan Goal 8 Improve the transportation network: As development occurs, provide safe 'and efficient roadways and supporting transportation facilities to mitigate the traffic impact of such development. Recommendations · Amend the Thoroughfare Plan to include the following: 1) identify Walthall Industrial Parkway as a sixty (60) foot collector and; 2) include a proposed sixty (60) foot wide collector from Pine Forest Drive to Walthall Industrial Parkway. An adequate transportation network helps achieve the goal of optimizing economic development by ensuring that roads accommodate the free flow of traffic and provide safe and. efficient access to the regional transportation network. The Thoroughfare Plan identifies the need to improve existing roads, as well as construct new rOads to accommodate growth. Improvements to existing roads, as well as new road construction, generally include right-of-way dedication, pavement widening, horizontal and vertical alignment improvements, ditch relocation to provide adequate shoulders, and utilities adjustment and/or relocation. Limitations and opporttmifies Access limitations exist within the study area. In particular, primary access for future development in the southwest quadrant of 1-95 and Route 10 (West Hundred Road), north of John Tyler Community College, may be limited to one intersection along Jefferson Davis Highway, at Weir Road. The capacity of this intersection will determine the development pote~ti_al of properties in this area. In addition, a public road connection may be needed between Harrowgate Road and Whitehouse Road in order to adequately accommodate traffic generated by future development in the vicinity of the Harrowgate Road/Jefferson Davis Highway intersection. Finally, existing roads throughout the study area need to be improved and new roads constructed to accommodate new development. However, planned transportation improvements are providing portions of the study area with better access to 1-95. Better access to 1-95 will enhance the arm's ability to serve regional markets, as well as national and international markets via the Port of Richmond and Richmond International' Airport. In addition, the Zoning Ordinance requires a coordinated transportation management plan for proposed development to include supporting traffic analysis to identify mitigating road improvements for requested densities to achieve an acceptable level of service. As development in this area continues, additional opportunities to improve access should occur as zoning, subdivision and site plan actions implement the goals of the Plan. jimc :\data\plans\jdplan\jdplan3f. doc JD 11 THE PLAN FOR CHESTERFIELD .The Southern Jefferson Davis Corridor Plan An opportunity to provide additional public road access, via a new collector road, has been identified in the southern portion of the study area. This collector road would improve access for existing residential areas, to include Millside Subdivision, as well for area industrial uses. Development proposals in this area should include the dedication of fight-of-way and consmmtion of any section of this collector road that is located within the property boundaries Of the proposed U~. J~,.-uu}, j;imc:\data\pla~'~ :n-lan\:dplan3f. doc JD 12 ("~.~o'~- r- TI-iE PLAN FOR CHESTERFIELD The Southern Jefferson Davis Corridor Plan Land Use Categories Residential (2.51 to 4.0 dwellings per acre) Residences, and under circumstances that ensure compatibility with existing and/or anticipated area residential development, places of worship, schools, parks and other similar public and semi-public facilities. Residential (4.01 to 7.0 dwellings per acre) Residences, and under circumstances that ensure compatibility with existing and/or anticipated area residential development, places of worship, schools, parks and other similar public and semi-public facilities. Neighborhood Mixed Use Neighborhood-oriented commercial uses, including small shopping centers, service and office uses that serve neighborhood-wide trade areas. C-2 Community Commercial/Mixed Use Corridor Community-scale commercial uses, including shopping centers, service and office uses that serves community-wide trade areas. Residential uses of various types and densities may be appropriate if part of a larger mixed use project and the design is integrated with other uses. C-3 Commercial General commercial uses, including automobile-oriented uses and light industrial uses. Residential uses of various types and densities may be appropriate if part of a larger mixed use project and the design is integrated with other uses. C-5 Light Industry Offices, warehouses and light industrial uses, including research and development uses and light manufacturing dependent upon raw materials first processed elsewhere. Moderate industrial uses may be appropriate when designed, located and/or oriented to ensure compatibility with less intense uses, and where appropriate access and transitions are provided. Retail and service uses that serve primarily surrounding permitted uses may be appropriate when part of a larger development. I-1 and I-2 Industrial Manufacturing uses processing raw materials, heavy warehousing and tracking terminals. Retail and service uses that serve primarily surrounding permitted uses may be appropriate when part of a larger development. Heavy industrial uses should be located and designed to minimize impacts on existing and anticipated area development of lesser intensity. I-2 and I- 3 jimc:\data\plans\jdplan\jdplart3f, doc JD 13 t ,%(; Land Use and Trans on / ~ ~'-~-~.~' Collector.shp '~ iS ~n2.%r~l;ms.shp qimited access 200' to / / to & Western. 4,'4~200' proposad Nmajor arterial' 120-200' ~120-200' proposed N major artarta190' ~,%~,'90' proposed N collector 70' ~,%;'70' proposed Limited Access Interchange Jdplan.shp residential 2.51 to 4.0 units per acre residential 4.01 to 7.0 units per acre communRy commemlal/nflxed use corridor light industrial Industrial ~ Neighborhood mixed use center Community mixed use center Refer to. Ruffin Mill Note: Land use catego~/ boundaries are generalla~l and should be confirmed the Chesterfield County Planning Department. Note: The exact fight of way alignments should be verified Colonial Heights 2 Miles CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of t Date: December 20, 2000 Item Number: 8. c. 3. Subiect: Adoption of a Revised Holiday Schedule County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached revised holiday schedule to add a holiday and replace Columbus Day and Presidents' Day with two floating holidays that employees may use when they desire. Summary of Information: In 1988 the Board of Supervisors adopted a standard holiday schedule to observe 12 holidays including New Year's Day, Lee-Jackson/Martin Luther King, Jr. Day, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Dayf Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day. HRM recommends that the county's holiday schedule be revised to separate the Lee-Jackson/Martin Luther King holiday into two holidays and replace Columbus Day and Presidents' Day with two floating holidays that could be used when desired. The county workforce is made up of employees of diverse backgrounds and cultures, and this schedule will benefit all employees by giving them more flexibility. The rules for observance would also be revised to state that the floating holidays must be approved in advance by the employee's supervisor and must be used within the calendar year. Preparer: ,~~ ~0 ~A Title: Director, HRM ~arla J. Ge~er ' -- Attachments: Yes [-~ No STANDARD HOLIDAY SCHEDUI ~ CHESTERFIELD COUNTY EMPL~ ,"EES The following 11 holidays will be observed each year: New Year's Day Lee-Jackson Day Martin Luther King, Jr. Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day In addition, employees will have the opportunity to use two floating holidays each year. Rules for Observance Fixed holidays: These are holidays with a designated day of the week for observance and do not fluctuate from year to year (for example, although Martin Luther King, Jr. Day will be a different date each year, the holiday always falls on the third Monday in January): Lee-Jackson Day - Friday preceding the third Monday in January Martin Luther King, Jr. Day - third Monday in January Memorial Day. last Monday in May Labor Day - first Monday in September Thanksgiving Day - fourth Thursday in November Day after Thanksgiving - fourth Friday in November Fluctuating Holidays: Celebrated on a calendar date rather than a fixed day of the week: New Year's Day - January 1 Independence Day - July 4 Veteran's Day - November 11 Christmas Eve - December 24 Christmas Day - December 25 Due to the fluctuating nature of these holidays, special rules must be followed: If the holiday falls on a Saturday, the Friday preceding the holiday will be observed. Example: Christmas Eve 1988 fell on a Saturday, therefore, the preceding Friday was observed. If the holiday falls on a Sunday, the Monday following the holiday will be observed. Example: Christmas Day 1988 fell on a Sunday, therefore, the following Monday was observed as the holiday. Floating Holidays: Floating holidays must be approved in advance by the employee's supervisor and must be used within the calendar year. .Departments that Follow the State's Holiday Schedule: For employees in departments that follow the state's holiday schedule, floating holidays or annual leave shall be used for days that the state is closed when the county is open. Revised 12/14/00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin[I Date: December 20, 2000 Item Number: 8.c. 4. Subject: IA) (B) Set a Public Hearing to Consider Amendments to the County's Massage Clinic Ordinance (Code of Chesterfield County, Sections 15-91 through 15-106) Refer to the Planning Commission for Consideration Possible Amendments to the County's Zoning Ordinance to Permit Free- Standing Massage Clinics in Office and Commercial Zoning Districts County Administrator's Comments: County Administrator: Board Action Requested: (A) Set a public hearing for the second meeting in February to consider proposed amendments to the County's Massage Clinic Ordinance. (The date will allow hearing both the zoning change and other changes at the same meeting.) (B) Refer to the Planning Commission for consideration possible amendments to the County's zoning ordinance regarding locating free-standing massage clinics in Office and Commercial Districts. Summary of Information: On May 24, 2000, the Virginia Massage Therapists Association requested the Board to initiate a review of the County's Massage Clinic Ordinance. The Association addressed four areas of concern; (1) the requirement that massage clinics in the County can only be located as an accessory use within certain establishments; (2) the County's ordinance does not allow seated chair massage to be performed at business offices; (3) the restrictions placed on the availability ~. g~-~ss-gender massage; and, (4) that the County's permit p~c~s~/?a~)/~u~ica~ of current state certification requir en f a th sts. Preparer: ~4~;D~ ~.,.~.~/~_~.t~ Title:County Attorney ' S[e~~ ~i~a~ 2014:51615.1 Attach ments: Yes ~-] No Meetin l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA December 20, 2000 Item Number: Page 2 of 3 Historical Background Since 1976, the County's Massage Clinic Ordinance has generally prohibited cross-gender massage. In 1994, after extensive study, the Board adopted a series of revisions to the massage ordinance. The ordinance requires a massage practitioner to hold a valid County permit and perform massages only at a County permitted massage clinic. The application process is administered by the Chesterfield County Police Department. Massage clinics can only be located within health clubs, beauty salons, barber shops, and tanning salons. The permitting requirements do not apply to designated health care professionals. The zoning ordinance was also amended in 1994. Previously, massage clinics were allowed as a conditional use in certain business and commercial districts. The zoning amendments adopted by the Board in 1994 deleted all references to massage clinics from the zoning ordinance and required the applicant for a massage clinic to comply with the zoning requirements for the underlying use, i.e., the facility to which the massage clinic would be an accessory use. In 1997, the General Assembly passed a law conferring power on the State Board of Nursing to certify massage therapists in the Commonwealth. This legislation established training and educational requirements for the regulation of massage therapists by the Board of Nursing. Summary of Proposed Changes After consultation with the Health Department and the Police Department, some of the most significant changes proposed to the massage ordinance are as follows: o Cross-gender massages will be permitted in designated settings. Seated massages at work sites during business hours will be allowed. Certain record-keeping requirements imposed on massage therapists will be eliminated. Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA December 20, 2000 Item Number: Page 3 of 3 o Massage will be available at private residences if performed by a properly licensed massage therapist. Massage will be allowed in motels only if conducted in a separate room in the health club area of the facility. The equipment and physical plant of massage clinics will be maintained in accordance with standards developed by the Health Department. The Police Department will continue to administer the permit process and conduct criminal records checks of applicants, however, the process will be conducted every two years instead of on a yearly basis. The Health Department and Police Department have reviewed the proposed changes to the massage ordinance and have no objections to the provisions of the proposed ordinance. A draft of the proposed ordinance is attached. Free-standing massage clinics are not currently permitted under the ordinance. Staff recommended that free-standing clinics be allowed only as a conditional use in Office (0-2) and Commercial (C-2, C-3, C-4 and C-5) Districts. Since this would require amendments to the County's Zoning Ordinance, this recommendation must be referred to the Planning Commission for their initial consideration. The Planning Commission would make recommendations about appropriate changes to the Zoning Ordinance. 2014:51615.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 15-91, 15-92, 15-96, 15-97, 15-98, 15-102; BY ADDING AND ENACTING SECTION 15-99.1; AND BY REPEALING SECTIONS 15-100 AND 15-101, RELATING TO MAS SAGE CLINICS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 7hat Sections 15-91, 15-92, 15-96, 15-97, 15-98, and 15-102 of the Code qf the CounO; of Cheste(field, 1997, as amended, are amended and re-enacte& that Section 15-99.1 ia' added and enacte& and that Sections 15-100 at~d 15-101 are repealed, as follows: Sec. 15-91. Definitions. For this article, the following words and phrases shall have the following meanings: Barber shop: An establishment which provides one or more of the following services in exchange for consideration: hair care, makeovers, facials, manicures, pedicures, or body waxing. Care Facility: A hospital, nursing home, convalescent care facility, assisted living facility, life care facility, or group care facility. Beauty salon: An establishment which provides one or more of the following services in exchange for consideration: hair care, skin care, makeovers, facials, manicures, pedicures or body waxing. Certified massage therapist: Any person who administers a massage to another person, in exchange for consideration, and who has qualified as a certified massage therapist pursuant to the requirements of Code of Virginia, §§ 54.1-3000 and 54.1-3029, including but not limited to a massage clinic operator. Chief of police: The Chesterfield County Police Chief or his designee. Consideration: Anything of value given in exchange for services rendered, including, but not limited to, money, goods, services or advertising. Health club: An establishment which provides health and fitness equipment and programs for its patrons' use in exchange for any form of consideration. A health club may be located in a hotel or motel but not in a guest room in a hotel or motel. Massage: The treatment of soft tissues for therapeutic purposes by the application of massage and body work techniques based on the manipulation or application of pressure to the muscular 1305:51469.1 1 structure or soft tissues of the human body, including rubbing, stroking, kneading, pounding, vibrating, manipulating or tapping with the hand or any other parts of the human body or with the aid of any mechanical or electrical apparatus or instrument with or without such supplementary aids as rubbing alcohol, liniments, antiseptics, oils, powders, creams, lotions, ointments or similar preparations or by the application of air, liquid or vapor baths of any kind. Massage shall not include placing hands on, touching, fondling or massaging sexual or genital parts of another or exposing one's sexual or genital parts to any other person. Massage shall not include the diagnosis or treatment of illness or disease or any service or procedure for which a license to practice medicine, nursing, chiropractic therapy, physical therapy, occupational therapy, acupuncture or podiatry is required by law. Massage clinic: A fixed place of business where a person engages ii~, vulluuuta ui carries ol~ Oi' p~i-i~iitS [u [56 ......... ~: ...... ~ ..... ~ .... :~ ~'- ~ .... : ...... ~-:-':'-- ~-:--J -~ certified massage therapist gives a patron a massage. A massage clinic shall ~ either be freestanding or located within a health club, tanning salon, beauty salon or barber shop. Massage clinic operator: The person who files and signs the application for a massage clinic permit and who is responsible for the day-to-day operation of the clinic. The massage clinic operator need not qualify as a certified massage therapist if he or she does not intend to administer massage. Seated massage: A massage of the upper body or feet when the massage patron is fully clothed and seated in a chair. Patron: A person receiving a massage. Tanning salon: An establishment which has as its primary business the provision of tanning services in exchange for consideration. Sec. 15-92. Permit required. No person shall administer or perform or permit to be administered or performed a massage in exchange for consideration in or upon any premises within the county unless: (a) The massage is performed for medical, relaxation, remedial or hygienic purposes; and (b) (c) 1305:51469.1 The person performing the massage is a certified massage therapist and holds a valid ty it --J ....~ ......,:4 ......... g _,:._:A p ' '--- ' ..... : ..... ~ fo coun perm attu u~sc~ a va~lu ~uu,~ty n~a$$a e ~,t~..,~ 6ri~itna~ uccn ~ucu i If a massage is performed in a massage clinic, a valid county massage clinic permit has been issued for the premises. Sec. 15-93. Exclusions. Section 15-92 shall not apply to massages administered for medical, relaxation, remedial or hygienic purposes by (i) a physician, surgeon, chiropractor, osteopath or physical therapist duly licensed by the Commonwealth of Virginia; (ii) a licensed nurse acting under the prescription or direction of any such physician, surgeon, chiropractor, osteopath, or physical therapist; or (iii) a certified massage therapist acting on the premises of any such physician, surgeon, chiropractor, osteopath or physical therapist and under his prescription or direction. Section 15-92 shall not apply to barber shops or beauty salons in which massage is given to the scalp, face, neck or shoulders onlyo Sec. 15-94. Permit application. (a) No person shall operate a massage clinic or act as a certified massage therapist in the county without having obtained a permit from the county. Permit applications shall be made to the chief of police, who shall investigate all permit applications. Applicants shall pay to the county treasurer $300.00 for a massage clinic permit and $150.00 for a certified massage therapist permit, to cover the costs of investigation by the police, health and other departments, as needed. The treasurer's receipt of payment shall accompany the permit application. All permits shall expire ann~ially eve _fy two years on the anniversary date of the issuance of the original permit. Permits issued prior to ,',lay 1 I, 1994 January_ 24, 2001, shall expire on the next anniversary date of the issuance of the original permit and anniJally every two years thereafter. Failure to file a renewal application at least 30 days prior to the expiration date of the permit shall be grounds for revoking or suspending the permit. A renewal application shall be completed and filed in the same manner as the original application. Renewal applicants shall pay $50.00 to the county treasurer to cover the costs of investigation by the police, health, fire and other departments, as needed. The treasurer's receipt of payment shall accompany the renewal application. A permit application shall not be considered within 12 months of denial of a substantially similar permit request. (b) The certified massage therapist permit application shall include, but not be limited to, the following: (2) (3) The full name, age and present address of the applicant. The applicant's social security number. The applicant's addresses for the ten years immediately preceding the date of the application. (4) (5) (-7-) (6) The applicant's height, weight, race, sex and eye and hair color. The applicant's portrait photograph, which gives a clear view of the applicant's face. The applicant's business, occupation or employment for the five years 1305:51469.1 immediately preceding the date of the application. (-8-) (7) The applicant's previous experience as a massage clinic operator, a massage practitioner or a certified massage therapist. (9-) (8) The applicant's criminal convictions, other than traffic offenses, and the date and place of the applicant's conviction. (-t-O) (9) A list of all contagious or communicable diseases that the applicant has had within the past five years, and the name and address of the person or persons rendering treatment. With the initial application, and every five years thereafter, the applicant shall provide documentation from a licensed physician certifying that the applicant has been examined within the past 30 days and found to be free of all contagious or communicable diseases. ~ (10) A list of all other professional licenses held by the applicant from any jurisdiction and whether or not the applicant has had any such license suspended or revoked. ~ (11) Written proof that the applicant meets the requirements contained in Code of Virginia, §§ 54.1-3000 and 54.1-3029, for a certified massage therapist. (-t-39 (12) Written authorization to conduct a background investigation of the applicant, including a criminal records check, and to investigate whether the information provided by the applicant is true. (q-4-) (13) Written declaration, dated and signed by the applicant, certifying that the information contained in the application is true and correct. [ 1 d.] I llU llalllU glll[l ~[lkllUbb UI gllU lll~bb~U ¢lIlllg/b WlIUIU IIIClb3~Ub Will [JU (c) The application for a massage clinic permit shall contain: (1) The full legal name and any trade name of the applicant and the applicant's business address and telephone number. (2) The applicant's social security or employer identification number. (3) The applicant's related employment or business experience for the five years immediately preceding the date of the application, including all previous experience as a massage clinic operator, massage practitioner or certified massage therapist. A copy of any business license issued by the county for the premises. All criminal convictions, other than traffic offenses, and the date and place of the applicant's conviction. A list of all other professional licenses held by the applicant from any jurisdiction and a statement of whether or not the applicant has ever had any such license suspended or revoked. Written authorization for the county, its agents and employees to conduct a background investigation of the applicant, including a criminal records check, and to investigate whether the information provided by the applicant is true. (4) (5) (6) (7) 1305:51469. l (8) (9) (10) Written declaration, dated and signed by the applicant, certifying that the information contained in the application is true and correct. A description of the massage clinic, including the number and location of rooms to be used, the number and names of certified massage therapists to be employed and the hours of operation. If applicable, a list of the applicant's owners, officers, directors and partners, including the name, address and title of the person filing the application on the applicant's behalf. Sec. 15-95. Referral of application. The chief of police shall refer permit applications, as needed, to the county departments charged with enforcing the business license, zoning, building, plumbing, utility, health, electric and fire prevention codes for their recommendations. Sec. 15-96. Granting of permit. Within if he shall find (a) (b) (c) (d) (e) (f) 60 days of the date of the permit application, the chief of police shall issue the permit all the following: ~ Any massage clinic to be used or constructed meets all zoning, building, plumbing, utility, health, electric and fire prevention codes, as reported by the applicable departments. The applicant does not need additional medical examination or treatmenL The applicant complies with all requirements of this article. The applicant is of good moral character and reputation in the community and does not pose any threat to the community's health and safety. Any past felony or misdemeanor convictions of the applicant, including a conviction pursuant to this article, shall be considered in making this determination. The applicant is at least 18 years old and complies with the requirements of Code of Virginia, §§ 54.1-3000 and 54.1-3029. The applicant has not made any false, misleading or fraudulent statements in the permit application nor in any other related document required by the county. Sec. 15-97. Display of permit. Every person who receives a massage clinic permit shall display the permit in a conspicuous place so that it may be seen by anyone entering the massage clinic premises. Each certified massage therapist shall post his or her current certificate issued by the State Board of Nursing in a public area at the massage clinic premises. 1305:51469.1 5 Sec. 15-98. Necessary facilities. (a) Each massage clinic shall have and maintain the following facilities or equipment in a clean, sanitary and workable condition: (1) Equipment for disinfecting and sterilizing nondisposable instruments and materials used in performing massage. (2) Hot and cold water and soap, which shall be provided at all times. ~(3) Towels and linens for each of the clinic's patrons or each patron receiving massage se~ices. Common use of towels or linens shall not be permitted. ~(4) A custodial se~ice sink located in the massage clinic quaaers or on the floor on which the massage clinic qua~ers are located. (b) Each massage clinic operator shall maintain any walls, ceilings, floors, pools, showers, bathtubs, steam rooms and any other physical facilities for the clinic in good repair and in a clean and sanitary condition. Any heat, steam or vapor rooms or cabinets shall be cleaned each day the clinic is in operation. Bathtubs shall be thoroughly cleaned after each use. (c) Massage tables, bathtubs, shower stalls and steam or bath areas shall have nonporous surfaces which may be readily disinfected. Sec. 15-99. Individual health requirements. (a) No massage clinic operator or certified massage therapist shall be permitted to give massage or come in contact with a massage clinic patron unless the operator or certified massage therapist shall be free of any contagious or communicable disease. The director of public health or his designee may, for cause, prohibit an operator or certified massage therapist from giving massage unless and until the person provides him with a certificate from a licensed physician that the person has been examined within the previous ten days and found to be free of all contagious or communicable diseases. (b) No certified massage therapist shall knowingly serve any patron infected with any fungus or other skin infection; nor shall massage be performed on any patron exhibiting skin inflammation or eruption unless a licensed physician has certified that any such person may be safely served and has prescribed any necessary conditions on the service. 1305:51469.1 6 Sec. 15-99.1 Permissible locations for massage. A certified massage therapist may give a massage in the county only at the following locations and under the following conditions: (l) At a permitted massage clinic, located within a health club, tanning salon, beauty salon or barber shop; At the regular place of business, not located in a residence, of the massage patron during the regular hours of such business; provided, that a certified massage therapist may only Rive a seated massage at such location; 3~ At a care facility; At a health club located at a hotel or motel; provided, that a separate room is provided at the health club for the purpose of conducting massage; and, Except as otherwise prohibited by this article, at a residence; provided, that regardless of location, the certified massage therapist shall possess his or her current certificate issued by the State Board of Nursing and his or her current county permit. ~il~ll Sec. 15-100. Repealed. 1305:51469.1 7 LIIiTIO~IJIDL LIilJ.,V llk~lTllb~kl ~y tilU ~illtll~il~ltll Ut V 11~1111~ [llJ ~ il~Uli3U~ 11~1~ ~tili~ HII~I LII~ UI Ull U~LIUII. I 1113 3U~LIUil 311~11 IIUL ~ly LU U~IUUI 311U~ UIUU~UL~ .... 3~1U11~1 .... ill: ..... Wlll~il Sec. 15-101. Repealed. Sec. 15-102. Massage clinic and therapist responsibilities. A massage clinic shall not be operated under any name or at any location except the name and location specified in the permit. A massage clinic shall only be located within a health club, tanning salon, beauty salon or barber shop, The massage clinic operator shall be responsible for maintaining the premises in accordance with this article's requirements and for insuring that all agents and employees comply with this article's requirements. No person granted a certified massage therapist permit shall operate under any name except the name specified in the permit~ No massage clinic operator shall allow on his premises any activity or behavior prohibited by the laws of the United States~ the Commonwealth of Virginia, or this county~J"-'-~:~laLn,~ .......... [~J ~ainta,ut~3,~-':'-- ~3i'OS~itLi~iOi],' ' ,-~ ,~,.[,,,~ .~ ,~..~.,,,~y or ,,,~,,., m,F,[.ue and no certified massage therapist shall engage in any such behavior. Sec. 15-103. Revocation and suspension of permit. The chief of police may revoke or suspend any permit upon the violation of this article. No permit shall be revoked until the chief of police holds a hearing to determine just cause for the revocation or suspension. At the hearing, the permittee shall be able to present evidence and argument against revocation or suspension. The permittee shall be provided with notice of the hearing by mail, at least five days prior to the hearing, to the address on the permit. Notice shall include a written statement setting forth the grounds for revocation or suspension. After the hearing the chief of police shall determine whether a violation has occurred and if so whether the permit should be suspended or revoked. Upon finding a violation, the chief of police may suspend the permit for not more than 60 days or revoke the permit. The chief of police's decision shall be final. Sec. 15-104. Transferability of permit. If a massage clinic is sold or transferred to a new owner, the clinic's permit shall no longer be valid Unless prior approval shall have been obtained from the chief of police, the enlargement or alteration of the massage clinic's business structure shall automatically revoke the permit. 1305:51469.1 8 Sec. 15-105. Right of inspection. The police or health department may inspect those areas of each massage clinic which are open to the public for the purpose of determining compliance with this article. Inspections shall be made at reasonable times and in a reasonable manner, Sec. 15-106. Penalty. Any person who violates this article shall, in addition to being subject to the provisions of section 15-103, and to the provisions of any other applicable ordinance or statute, be guilty of a misdemeanor and, upon conviction, shall be punished by a fine not exceeding $1,000.00 or by confinement in jail for a period not exceeding one year, either or both. Secs. 15-107--15-120. Reserved. 1305:51469.1 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Subject: State Road Acceptance Item Number: 8.C.5. County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: DALE: Camelot Forest Five Forks Village, Phase Hollymeade, Section A Ashbrook, Section 10 Hampton Park, Section 2 MATOACA: III Preparer: Attachments: Richard M, McEIfish Yes ~-~ No Title: Director of Environmental Engineering TO: Board of S~sors FRO1V~ Depammnt of Environrrental Engineering SUBJECT: State Road Acceptance - CAMEl OT FOREST DISTRICT: DAI F. MEF. T~G DATE: 20 December 2000 ROADS FOR CONSIDERATION: FRIAR RIDGE DR FRIAR TUCK cr SHERWOOD FOREST DR SHERWOOD FOREST TER Vicinity Map: CAMEl OT FOREST TO: Board of Supervisors FRO/Vt I)epmmaent of Environrrental Engineering SUBJECT: State Road Acceptance - FIVE FORKS VIllAGE, PHASE DISTRICT: DAI F. MFF. TING DATE: 20 December 2000 ROADS FOR CONSIDERATION: Vicinity Map: FIVE FORKS VII/AGE, PHASE m CT i'cduced by Chesterfield County OS TO: Board of Supendsors FRO1Vt Eepmm~t of Environrrental Engineering SUBJECT: State Road Acceptance - HOLLYMEADE, SEC. A DISTRICT: DAI F~ MEF~G DATE: 20 December 2000 ROADS FOR CONSIDERATION: LOCKBERRY RIDGE DR LOCKBERRY RIDGE LOOP Vicinity Map: HOLLYMF_ADE, SEC. A TO: Board of Supervis~ FRONt ~t of Environnental Engineering SUBJECT: State Road Acceptance - ASHBROOK, SEC. 10 DISTRICT: MATOACA MEETING DATE: 20 December 2000 ROADS FOR CONSIDERATION: FERN HOLLOW cr FERN HOLLOW DR FERNWAY DR FERNWAY PL WINDING ASH DR Vicinity Map: ASHBROOK, SEC. 10 WINDIN* ~76 TO: Board of Supervisors FROM~ Departsmmt of Environrmntal Engineering SUBJECT: State Road Acceptance - HAMPTON PARK, SEC. 2 DISTRICT: MATOACA MEF. TING DATE: 20 December 2000 ROADS FOR CONSIDERATION: HAMPTON Gl .E3Xl CT HAMPTON GI ~E-Cq DR HAMPTON GLEN IN HAMPTON GLEN PL HAMPTON SUMMIT CIR HAMPTON SUMMIT CT HAMPTON SUMMIT DR HAMPTON SUMMIT LN HAMPTON SUMMIT PL HAMPTON SUMMIT TER Vicinity Map: HAMPTON PARK, SEC. 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 20, 2000 Item Number: 8.C.6. Subject: Changes in Secondary System of State Sections B and F County Administrator's Comments: County Administrator: Highways; Michaux Creek, Boar Action Reques~d: Staff requests that the Board of Supervisors adopt the attached resolution for changes in the Secondary System of State Highways. Summary of Information: The attached resolution is required for changes in the Secondary System of State Highways as a result of construction of new roads in Michaux Creek. Staff has reviewed the request and recommends approval. District: Midlothian John W. Harmon Title:Right of Way Manager Attachments: Yes No "VICINITY SKETC - Changes in Secondary System of State Highways; Michaux Creek, Sections B and F IIAN TK z JUSTICE ~.O WALLINGHA ¢/DLOTH1AN TK ;:0 0 0 Chesterfield County Department of Utilities N Right Of Way Office CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on DECEMBER 20, 2000. RESOLUTION WHEREAS, a sketch has been prepared for the Board of Supervisors which depicts an abandonment required in the secondary system of state highways as a result of the relocation and extension of Michaux View Way, which sketch is incorporated herein by reference; and, WHEREAS, the portion of Michaux View Way, State Route 977, identified to be abandoned no longer serves a public need; and, WHEREAS, Michaux View Way has been extended which serves the same citizens as the portion of Michaux View Way, State Route 977, identified to be abandoned. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors hereby orders the portion of road identified as segment A-B, Michaux View Way, State Route 977, a distance of 0.01 miles, as shown on the incorporated sketch abandoned as part of the secondary system of state highways, pursuant to § 33.1-155, Code of Virginia. AND, BE IT FURTHER RESOLVED, the Board of Supervisors does hereby request that the Commonwealth Transportation Commissioner certify, in writing, that the portion of Michaux View Way hereby abandoned is no longer deemed necessary for uses of the secondary system of state highways pursuant to §33.1-154 of the Code of Virginia. WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield; and, WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised the Board of Supervisors these streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, BE IT FURTHER RESOLVED, the Board of Supervisors requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to §33.1-299, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Type Change to the Secondary System of State Highways: Basis for Change: Addition, New subdivision street Statutory Reference: §33.1-229 Project: Michaux Creek, Section F Addition Michaux Glen Drive, State Route Number: 4275 From: Michaux View Wy., (Rt. 977) To: Temporary Barricade A distance of: 0.08 miles. Right-of-way record was filed on 6/11/1998 with the Office Of Clerk To Circuit Court in Pb. 99; Pg. 2, with A width of 40 Ft. Michaux View Court, State Route Number: 4274 From: Michaux View Wy., (Rt. 977) To: Cul-de-sac A distance of: 0.09 miles. Right-of-way record was filed on 6/11/1998 with the Office Of Clerk To Circuit Court in Pb. 99; Pg. 2, with A width of 40 Ft. Michaux View Terrace, State Route Number: 4273 From: Michaux View Wy., (Rt. 977) To: Cul-de-sac A distance of: 0.10 miles. Right-of-way record was filed on 6/11/1998 with the Office Of Clerk To Circuit Court in Pb. 99; Pg. 2, with A width of 40 Ft. Michaux View Way, State Route Number: 977 From: .07 Mi. East of Michaux Ridge Ct., (Rt. 979) To: Michaux View Tr., (Rt. 4273) A distance of: 0.14 miles. Right-of-way record was filed on 6/11/1998 with the Office Of Clerk To Circuit Court in Pb. 99; Pg. 2, with A width of 40- 45 Ft. Michaux View Way, State Route Number: 977 From: Michaux View Tr., (Rt. 4273) To: Michaux Glen Dr., (rt. 4275) A distance of: 0.02 miles. Right-of-way record was filed on 6/11/1998 with the Office Of Clerk To Circuit Court in Pb. 99; Pg. 2, with A width of 40-45 Ft. Michaux View Way, State Route Number: 977 From: Michaux Glen Dr., (Rt. 4275) To: Michaux View Ct., (Rt. 4274) A distance of: 0.03 miles. Right-of-way record was filed on 6/11/1998 with the Office Of Clerk To Circuit Court in Pb. 99; Pg. 2, with A width of 40-45 Ft. Michaux View Way, State Route Number: 977 From: Michaux View Ct., (Rt. 4274) To: Cul-de-sac A distance of: 0.07 miles. Right-of-way record was filed on 6/11/1998 with the Office Of Clerk To Circuit Court in Pb. 99; Pg. 2, with A width of 40-45 Ft. Abandonment: Michaux View Way (Route 977) From: 0.07 Mile East of Michaux Ridge Court (Rt. 979) To: 0.08 Miles East of Michaux Ridge Court (Rt. 979) A Distance of 0.01 Mi.' 4045Ft. Variable ROW Node A Node B C Ok'-I:) 41,0L41 ~ S,Q~37~73 C~.C CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 20, 2000 Item Number: 8.C.7. Subject: Request to Quitclaim a Sixteen Foot Drainage Easement at Proposed Whitestone, Section 4 County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' drainage easement across the property of Carl M. Henshaw, Walter D. Henshaw, Muriel H. Longborg, Shirley H. Furse, Alvin P. Henshaw, Dorothy J. Henshaw, Alton Troy Henshaw, Brenda Henshaw Guss and Robin Henshaw Harris. Summary of Information: Carl M. Henshaw, Walter D. Henshaw, Muriel H. Longborg, Shirley H. Furse, Alvin P. Henshaw, Dorothy J. Henshaw, Alton Troy Henshaw, Brenda Henshaw Guss and Robin Henshaw Harris have requested the quitclaim of a 16' drainage easement across their property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Clover Hill Title:Right of Way Manager Attachments: Yes No VICINITY SKETCH REQUEST TO QUITCLAIM A SIXTEEN FOOT DRAINAGE EASEMENT AT PROPOSED WHITESTONE, SECTION 4 LEWIS & OWENS, INC. Consulfing E~glneers El Surveyors Richmondr Vlrglnl~ ~. N.,. ~-~ J,,,~-,..~- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 8.C.8. Subject: Designation of Right of Way for Improvements to Chester Road, West Hundred Road, and Dale Lane County Administrator's Comments: County Administrator: Boa~ActionReques~d: Staff recommends that the Board of Supervisors designate right of way for improvements to Chester Road (State Route 145), West Hundred Road (State Route 10), and Dale Lane (State Route 1590), and authorize the County Administrator to execute the necessary Declaration. Summary of Information: As a condition of site plan approval for the Chester Middle School additions and renovations, the Transportation Department is requiring the designation of 15' strips of land along Chester Road and West Hundred Road and a 10' strip of land along Dale Lane, totaling 0.703 acres of County property as public right of way for road improvements. Approval is recommended. District: Bermuda Joh~ W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH DESIGNATION OF RIGHT OF WAY FOR IMPROVEMENTS TO CHESTER ROAD, WEST HUNDRED ROAD, AND DALE LANE N Old Centralia Rd County of Chesterfield Db 2025 Pg 356 West Hundred Rd Rt 1Q~ Dale FILE TO: RIGHT OF WAY OFFICE CHESTERFIELD COUNTY, VIRGINIA GIS CODE: PIN No.: Easement No: DECLAR 790656703100000 2000-0576 THIS DECLARATION, dated DECEMBER 21, 2000, by the COUNTY OF CHESTERFIELD., VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "COUNTY". WHEREAS, COUNTY is the owner of certain real property located in BERMUDA District, Chesterfield County, Virginia, known as Chester Middle School; and, WHEREAS, COUNTY desires to designate portions of its real property as right of way for CHESTER ROAD, WEST HUNDRED ROAD, and DALE LANE. NOW THEREFORE, COUNTY does hereby designate three parcels of land containing a total of 0.703 acres, shown on a plat by TIMMONS, dated OCTOBER 26, 2000, and revised NOVEMBER 15, 2000, a copy of which is attached to this declaration, as right of way for CHESTER ROAD, WEST HUNDRED ROAD, and DALE LANE. Upon abandoment of CHESTER ROAD, WEST HUNDRED ROAD, and DALE LANE or any portion thereof, such designation of right of way for the portion of the road abandoned shall cease and be of no force and affect. IN WITNESS WHEREOF, COUNTY has authorized this declaration as evidenced by the signature of the County Administrator, authorized to so act by resolution of the Board of Supervisors on DECEMBER 20, 2000. I:\C5A\WP\DECLARE\20004)576\RM~JD COUNTY OF CHESTERFIELD, VIRGINIA a political subdivision of the Commonwealth of Virginia APPROVED AS TO FORM: BY: LANE B. RAMSEY COUNTY ADMINISTRATOR ASSISTANT COUNTY ATTORNEY State of Virginia, County of Chesterfield, to-wit: I, ., aNotary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid LANE B. RAMSEY, COUNTY ADMINISTRATOR, whose name is signed to the foregoing writing dated DECEMBER 21, 2000, and acknowledged the same before me. Given under my hand 20 My commission expires: NOTARY PUBLIC I:\C5A\WP\DECLAR~\200041576\RM~JD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 8.C.9. Su~ect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to provide power for the new Matoaca High School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to provide power for the new Matoaca High School. District: Bermuda John W. Harmon Title:Riqht of Way Manager Attachments: Yes No NEW MATOACA HIGH SCHOOL WOODPECKER ROAD (RT.626)- ?0' _egend ..... Location of Boundary Lines of Right-of-Way 15' -- --~- -- -- Indicotes Property Line is Right-of-Way Boundary Page 5 of 5 Plat to Accompany Right-of-Way Agreement VIRGIAIIA POWER Virginia Electric and Power Company UC District District-Township-Borough Office PETERSBURG Estimate Number County-City State CHESTERFfELD C/IAU NT Y Plat Number 02-00-0100 Grid Number 226515 Date By N0039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 20, 2000 Item Number: 8.C.10.a.1. Subject: Acceptance of a Parcel of Land for Improvements to Genito and Woolridge Roads from A.C. Via County Administrator's Comments: County Administrator: Board Action Reques~d: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.271 for improvements to Genito and Woolridge Roads from A.C. Via, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR IMPROVEMENTS TO GENITO ROAD AND ALONG THE EAST RIGHT OF WAY LINE OF WOOLRIDGE ROAD FROM A.C. VIA t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 20, 2000 Item Number: 8.C.10.a.2. Subject: Acceptance of a Parcel of Land for Improvements to Genito Road from Lenora W. Smith County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containinG 0.169 acres alonG the north center line of Genito Road (State Route 604) from Lenora W. Smith, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County ThorouGhfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca · Harmon Title:Right of Way Manager Attachments: No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR IMPROVEMENTS TO GENITO ROAD FROM LENORA W. SMITH I 40 0 20 40 80 GRAPHIC SCALE STACEY L. & IRV1N LEE LENHART DB ,=765 PG 5,=7 TAX ID NO.: 719886550900000 STACEY L. & IRVtN LEE LENHART DB J765 PG TAX ID NO.: N J685881.77 719685588400000 9587. 05 66' SEWER 66' SEWER EASEMENT '015 PG 451 EASEMENT 2015 PG 451 16' WATER EASEMENT PG 907 1 INCH = 40 FEET LENORA W. SM/TH DB J245 PO 833 TAX ID NO.: 719688710400000 14716 OENITO ROAD VAR. WIDTH PERM. VDOT 0.059 ACRE 20' coUNTY EASEMENT ADJACENT TOR/W OF ROAD DB 8O9 PG 485 N85 '1 376.55 16' WATER EA SEMEN T 1958 PG 907 TO BE DEDICA TED pVMT. GENITO ROAD _¢,,~,.~,~/., o~?. GREATER RICHMOND RTE. 604 ~ GEORGE L. ¢,'~ SAILING ASSOCIA ~ON, INa ~0 ~ELER III ~ DB 1925 PC J82 rAx ~o NO. 7~a547~00000 ~ No. 2068 ~ PLAT ~HOWING O. 1~ AC~ OF LAND AND A VARIABLE WIDTH PERMANE~ VDOT ~LOPE EAEEME~ A CRO~ THE ~ROPERTY OF LENORA ~ ~MITH MA TOACA D/STrICT * CHE~TERFZELD COUNT~ VIRGINIA NO TES: 1, THIS SURVEY IS BASED ON A CURRENT FIELD SURVEY. 2. THIS SURVEY WAS PREPARED I'WTHOUT THE BENEFIT OF A TITLE BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHOWN. J. ALL IMPROVEMENTS NOT SHOWN ON THIS PLAT. 4. RODS OR OTHER SUITABLE MONUMENTS TO BE SET, REWSED: AUGUST~ TIMM O SURVEYORS * ENGINEERS * PLANNERS CORPORATE HEADQUARTERS ~ 711 N. COURTHOUSE ROAD RICHMOND, VIRGINIA -TELEPHONE: (804} 794-5500- DA TE: APRIL 21, 2000 SCALE: 1" = 40' DRAWN BY: M. JONES/REB JOB NO.: 65280 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 8.C.10.a.3. Subject: Acceptance of a Parcel of Land for Improvements to Genito Road from Kenneth E. Allen and Debra S. Allen County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.203 acres along the north center line of Genito Road (State Route 604) from Kenneth E. Allen and Debra S. Allen, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca John W. Harmon Title:Right of Way Manager Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR IMPROVEMENTS TO GENITO ROAD FROM KENNETH E. ALLEN AND DEBRA S. ALLEN OTTERBURN EIN~,~SPOI N LENORA IV,, SMITH DB 5245 PO 835 TAX ID NO,: 719686710400000 14716 GENtTO ROAD VAR. WID TH TEMP. CONSTRUCTION EA SEMEN T (0.0 5 ACRE) N 3685876.55 E2 E 11719755.48 E4 INAGE EASEMENT (0.015 ACRE,) ~"E O. 203 AC. ...... TO BE DEDICATED C/L Easement Bearing Table No. Bearing Distance /J E2 J N85'12'50"E 51.07' /I EJJ S4~'.~8'28"E ~2.4~' /I E41 65.72' Il E5 J N~O'JS'44"E 17. 70' /~ J,,E6t N85'40'O~"E 45.01' DEBRA S. ALLEN DB ~725 PG 685 TAX ID NO.: 720686060600000 14710 GENITO ROAD ~ 66' sE~R 685880. 61 ~ EASEMENT 56Bb~u.~ ~ DB 2015 PG 431 11719814.56 ...... WIDTH ~m~. DB 19.58 PG 90~' ,cE RD. GENITO ROAD STATE RTE. 6O4 20' COUNTY EASEMENT ADJACENT TO R/W OF ROAD DB 809 PG 485 GREATER RICHMOND SAILING ASSOCIA T/ON, /NC, GRAPHIC SCALE TAX ID NO,: 7196854 75500000 PLAT EHO~FING O. 203 ACRE OF LAND, A VARIABLE ~FID?H PERMANENT VDOT DRAINAGE EASEMENT, AND A VARIABLE WIDTH TEMPORARY CONE?RUCTION EASEMENT ACROSS THE PROPERTY OF KENNETH E. & DEBRA ~. ALLEN ~INCH = 40 FEET MA TOACA DISTRICT * CHESTERFIELD COUNTY, VIRGINIA NO TLS: 1. THIS SURVEY IS BASED ON A CURRENT FIELD SURVEY. 2. THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OF A TITLE BINDER. THEREFOR ALL EXISTING EASEMENTS MA Y NO T BE SHOWN. J. ALL IMPROVEMENTS NOT SHOWN ON THIS PLAT, 4, RODS OR OTHER SUITABLE MONUMENTS TO BE SET, REWSED: 9-6-00 REUSED: 8-21-00 SURVEYORS * ENGINEERS * PLANNERS CORPORATE HEADQUARTERS 711 N, COURTHOUSE ROAD RICHMOND, VIRGINIA 23236-4099~ -TELEPHONE: (804)794-3500 FAX: (804'~"794-7639- DA rE: 6-2-00 SCALE: I "----40° ORAWN BY.. M.S..F~c/R.-E.B. CHECKED BY; ~ JOB NO.: 652'80 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 8.C.10.a.4. Subject: Acceptance of a Parcel of Land for Improvements to Genito Road from Reservoir Development Corporation County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.077 acres along the south center line of Genito Road (State Route 604) from Reservoir Development Corporation, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conform to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Preparer: JohnC~W~. Harmo~ Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR IMPROVEMENTS TO GENITO ROAD FROM RESERVOIR DEVELOPMENT CORPORATION OTTERBURN 40 0 2O 40 80 GRAPHIC SCALE 1INCH = 40 FEET 754:b ~OOLRIDGE ROAD GREA T£R RfCHMOND ,SAILING A,S,S©CIA TION, INC. DB 1925 PG 582,~, TAX ID NO.: qV 719685475500000 / KENNETH E. & DEBRA S. ALLEN DB 5725 PG 685 TAX ID NO.: 7206860606 20' COUNTY EASEMENT ADJACENT TO R/W OF ROAD D.B, 787 PG. 492 / RESERVOIR DEVELOPMENT CORP. DB 2627 PG ?23 TAX ID NO.: 7206845283:700000 14601 GENITO ROAD PLA T SIlO ~ING O. 0 ?? ACRE OF LA ND LYING SOUTH OF THE CENTERLINE OF GENITO ROAD AND BEING A PORTION OF THE PROPERTY OF RESERVOIR DEVELOPMENT CORP. CLOVER HILL DISTRICT * CHESTERFIELD CO., VIRGINIA NO TLS: I. THIS SURVEY IS BASED ON A CURRENT FIELD SURVEY, 2. THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OF A TITLE BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHOI4CV. · ~. ALL IMPROVEMENTS NOT SHOWN ON THIS PLA T. 4. RODS OR OTHER SUITABLE MONUMENTS TO BE SET, REVISED: B-23-00 REVISED: 9-6-00 SURVEYORS · ENGINEERS ~' PLANNERS CORPORATE HEADQUARTERS. ,711 N. COURTHOUSE ROAD RICHMOND, VIRGINIA 2.3256-409g 'TELEPHONE: (804) 794-5500 FAX: (804) 79~ DA TE: 6- 9- O0 SCALE: 1 "= 40' CHECKED B~/,~ JOB NO.: 62850. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 20, 2000 Item Number: 8.C.10.a.5. Subject: Acceptance of Two Parcels of Land for Improvements to Genito Road from Reservoir Development Corporation and Reservoir Land Associates County Administrator's Comments: County Administrator: Boar Action Requestsd: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.303 acres along the north center line of Genito Road (State Route 604) from Reservoir Development Corporation and Reservoir Land Associates, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. This dedication of these parcels conform to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND FOR IMPROVEMENTS TO GENITO ROAD FROM RESERVOIR DEVELOPMENT CORPORATION AND RESERVOIR LAND ASSOCIATES OTTERBURN ~'- ~'~"'~"'~"' '~ ' CORP, ET. ALS ~,,,.,. ~1'o 2068, _~, ~ D B 3' ' ' / - ~'~. -~o ~ ~ . . 799 PG. 791 / '*****~ / .~, 14726 GENITO ROAD ~ ~ ~ ~ ~'~ / .¢7~TM mR. WIDTH CZ~- / ~< ~ ~b'.. ~ ~7~' PERM VDOT SLOPE 27~' ~ ~ .~' ~¢~ ~ ~ / ~ (0.220 AC.) ~ ~ / ~ ~ - -- ~fi 3' pERM. ~/~' WATER EASEl / (o.o~ AC.) WA TER '08% D.~. 1949 ~ PG. 1840 TO' BE DEDICA TED _ C/L 47' 50' PRESCRIPTIVE R/W 66' SEWER EASEMENT GENITO ROADD.B. STATE RTE. 604 )GE RD. 40 0 20 40 GREATER RICHMOND SAILING ASSOC., INC. D.B. 1925 PG. J82 GRAPHIC SCALE TAX ID NO.: ?196854?55 PLAT ~HO~ING O. 1~0 ACR~ O~ ZA~ A PERMANENT WA TER EA ~EMEN~ AND A VARIABLE WIDTH PER~ VDOT SLOPE EASEMENT ACROSS THE PROPERTY OF RESERVOIR DEVELOPMENT COR~ , ET ~L~ ~ INCH = 40 FEET 80 MA TOACA D/STRICT * CIIESTERFIELD COUNTY, VIt~GINIA NO TES: 1. THIS SURVEY IS BASED ON A CURRENT FIELD SURVEY. 2. THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OF A TITLE BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHOWN. ,3. ALL IMPROVEMENTS NOT SHOWN ON THIS PLAT. 4. IRON RODS TO BE SET. REVISED: AUGUST 17, 2000 REVISED: SEPTEMBER 6, 2000 I SURVEYORS * ENGINEERS * PLANNERS CORPORATE HEADQUARTERS 711 N. COURTHOUSE ROAD. RICHMOND, VIRGINIA 2.3236-4099 TELEPHONE: (804) 794-3500 VAX: (804) 794-76.39' DA TE; 6-5- O0 SCALE: 1 "= 40' DRAWN BY: CHECKED BY.'~,~ JOB NO.: 65240 4[ ~No. 2068~ ~ RESERVOIR DEVELOPMENT CORP., ET ALS D.B, 3084 PG. 375 TAX ID NO. 7196850882 ?GINIA POWER EA SEMEN T D.B. 486 PG. 585 GRAPHIC ,gCALE --PERM. VDOT SLOPE { /~Z~.~ EASEMENT (0.179 ACRE) $' PERM. ~l~' WATER EASEMENT I ~' 6~' S~E~ (o.o,o ~C~E) 0.~.~0,~ P.O. ~0~ . I ,: ~. ' 08 "E RESERVOIR DEVELOPMENT CORP., ET ALS D.B. 5084 PG. 575 TAX ID NO.: 7196852188 14750 GENITO ROAD DEDICA TED C/L PA VEMENT 66Y: ................ ....... 50' PRESCRIPTIVE R/W GENITO ROAD / EA SEMEN T ID.B. 1950 PG. 1465 STATE RTE. 604 A.C. VIA D.B. 1417 P.G. 232 TAX ID NO.: 7196851957 PLAT SHOWING O. 133 ACRE OF LAND, A 3' WA TER EASEMENT, AND A VARIABLE WIDTH PERM. VDOT ELOPE EASEMENT ACROSS THE PROPERTY OF RESERVOIR DEVELOPMENT CORP., ET AL~. MA TOACA D/STR/CT * CHESTERFIELD COUNTY, FIRG/NIA NO TEE: I. THIS SURVEY IS BASED ON A CURRENT FIELD SURVEY, 2. THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OF A TITLE BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHOWN, .3. ALL IMPROVEMENTS NOT SHOWN ON THIS PLA~. 4. RODS OR OTHER SUITABLE MONUMENTS TO BE SET, REVISED: 8-21-00 REVISED: 9-6-00 SURVEYORS * ENGINEERS * PLANNERS CORPORATE HEADQUARTERS 711 N. COURTHOUSE ROAD RICHMOND, VIRGINIA 2.3236-4099 'TELEPHONE: (804;)794-3500. FAX: (804~ DA rE: 6-2-00 SCALE: I DRAWN BYM. S.F.//~.E.B. ,... CHECKED BY.',///f//¢ JOB NO.: 65_~80 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page t of 1 Meeting Date: December 20, 2000 Item Number: 8.C.10.b. Subject: Acceptance of a Parcel of Land Extending West from Coalfield Road from GC Real Estate Corporation County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 1.597 acres from GC Real Estate Corporation, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.597 acres extending west from Coalfield Road (State Route 754) as shown on the attached plat. This dedication is for the development of St. Francis Hospital. District: Matoaca Preparer: Q-~,-~ '"~'. ~ John W. ~armon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND EXTENDING WEST FROM COALFIELD ROAD FROM GC REAL ESTATE CORPORATION CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 8.C.10.c. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Coalfield Road from Bon Secours-Richmond Health System County Administrator's Comments: County Administrator: Board Action Requestsd: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.282 acres from Bon Secours- Richmond Health System, and authorize the County Administrator to execute the necessary deed. Summary of Information' Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.282 acres along the west right of way line of Coalfield Road (State Route 754) as shown on the attached plat. This dedication is for the development of St. Francis Hospital. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title:Right of Way Manager Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST LINE OF COALFIELD ROAD FROM BON SECOURS-RICHMOND HEALTH SYSTEM ;LD RD POWHITE PY CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 8.C.10.d. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of Salem Church Road from Roger Lee Barlow and Pricilla F. Barlow County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.017 acres along the east right of way line of Salem Church Road (State Route 6A2) from Roger Lee Barlow and Pricilla F. Barlow, and authorize the County Administrator to execute the necessary deed. Summary of Information: This parcel of land will be used for the construction of sidewalks along Salem Church Road to the Salem Church School Complex. District: Dale Preparer: (~~~ ',J. (2~:~-~ Joh~ W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF SALEM CHURCH ROAD FROM ROGER LEE BARLOW AND PRICILLA F. BARLOW NO. ' DIPECT/ON DISTANCE L3 iN 08'56'44" W 3.51' Z 4 S 05'43'08" E 9. L5 ~S 14"19'59" W 8.75' L9 fl 23'1~'58" ~ ~ 10 S 07'55'19" E dZ32' Z ~ ~ S 05'35'38" E ~8.05' Z12 S 00'39~1" W 2570' Z 14 S 05'43'08" E LSd' JOhW pATRICK de TOM LOUGHRAN OPIN f779.-666-6987 ('PT) DB.2505 PG. 721 9301 SALEM CHURC, H RD 07.72 ;?5 0 25 50 .75 ¢2c,:fle/" = 50' D~A T OF' VIP~ABLE WIDTH /?/W TIK£ ,4~VD ,4 T£'MP CONSTt?UCTION EAS£MENT ,4L. ONC 5)~LZ~4 CHURCH HO~D ~EV 4-23-99 DALE ~EZ' 4--5--99 CHE~TEh~EIELD COUN~ VI~GtNIA O.4T~' 3- 77-9,9 SC~L~' JOB NO; 19478,9 PLANNEE, I,S · ARCHITECTS · ENGIN,EERS. SURVE¥'OR,~] 1208 (~mte Oirolo,Roanoke, Virginia 24018 · Phone (540) 772-9580 · F,~ (540) 772-8050 ~'1 B~n,~ay Fload * ',Stile ~. RIIchmol~d~ ~{~glnla 232~ ~ Phono (~) 7~57'1 J I=~ (SG~) 11038 Lakeridge Pa~way- S[JEe 1 , Ashland, ~q~Jnla 23005 · Phone (8~) 550-2~8 · F~ (8G$) 550-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: s.c. 10. e. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Old Stage Road from Tidewater Fibre II Corporation County Administrator's Comments: County Administrator: Board Action Requested' Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.06 acres from Tidewater Fibre II Corporation, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.06 acres situated west of the west right of way line of Old Stage Road (State Route 732). This dedication is for the development of Tidewater Fibre Corporation. District: Bermuda John W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF OLD STAGE ROAD FROM TIDEWATER FIBRE II CORPORATION N OLD STAGE RD. CO PROJ .4/ 99-0311 COUNTY SITE PLAN #00PR0172 O. 17 ACRE DEDICATED TO THE COUNTY OF CHESTERFIELD FOR Aoomot z DB ,7864, PG 164 s~'~l'~a"w 138. 78 N 5657464.8868 E 11805424.5491 $6'~1'18"W TIDEWATER FIBRE II CORPORATION D.B..3727, PAGE ;541 G~iiN2.200 OLD STAGE RD : 802657975000000 GPIN: 003657031100000 ~2300 OLD STAGE RD 0.06 ACRE DEDICATED TO ~ OF CHESTERFIELD S6"51'18"W 577.44' N 5656979.6807 595.40'__ 102 J R. SPARKMAN GPI[V: 803656118300000 12310 OLD STAGE ROAD D.B. 3643, PG. 139 R=975.75' Delto=12~57'46" T=110,6Y Chd Brg=S2'36'47"W Chd=219.84' 100 0 GRAPHIC SCALE 50 100 200 ( IN FEET ) 1 inch = 100 ft. 0.06 ACRE DEDICATED TO THE COUNTY OF CHESTERFIELD FROM TIDEWATER FIBRE II CORPORATION BERMUDA DISTRICT CHESTERRELD..COUNTY, VIRGINIA SCALE: 1" = 100' NOVEMBER 15, 2000 CHARLES C. TOWNES & ASSOCIATES, P.C. CIVIL ENGINEERS - PLANNERS - LAND SUI~--~YORS .1~. 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA DRAWN BY HJH P.N. 99228 APPROVED BY CO PROJ # 99-0311 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 20, 2000 Item Number: 8.C.10.f. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Old Stage Road from Rudy Sparkman, Jr. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.09 acres along the west rightl of way line of Old Stage Road (State Route 732) from Rudy Sparkman, Jr., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: jo~n~f~Har~m~n Title:Riqht of Way Manaqer Attachments: Yes ~ NO [ ~ IZ~J[ VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF OLD STAGE ROAD FROM RUDY SPARKMAN, JR. N 732 RUDY SPARKIV~N COUNTY SITE PLAN #00PR0172 TIDEWATER FIBRE II CORPORATION D.B. 5727. PAGE 5¢1 GPIN: 803657031100000 ~12300 OLD STAGE RD N 3656979,6807 S6'31 '18"W 233.10' E 11803361.0590~j 577.4~' 595.40' ~= s88'09'00'w ~"[~/~ N 3656979.9343/ 0.09 ACRE DEDICATED ,~1~, TO cooN - t" '/ oF c~sTE~u) ~~1~ Ruor SPARK*CAN, J~. I 12~1o oW'~GE ROAD I I.: i r-.~--~L.~ ~,,,, ~$,~71 §. 4749 1=85.8T Chd Brg=Sl'30'49'W Chd=171.08' BOZE INVESTMENT, LLC ¢PIN: 12321 OLD STAGE ROAD D.B. 3637, PG. 608 ~,,,~D~t R=973'75' L=220.31' 0=12'57'46' T=110.65' Chd Brg=S2'36'47'W Chd=21g.84' lO0 0 GRAPHIC SCALE 50 100 200 ( IN FEET ) i inch = 100 fL 0.09 ACRE DEDICATED TO THE COUNTY OF CHESTERFIELD FROM RUDY SPARKMAN, JR. BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE : 1" = 100' NOVEMBER 13, 2000 CHARLES C. TOWNES & ASSOCIATES, P.C. CIVIL ENGINEERS - PLANNERS - LAND SURVEYORS 9850 LORI ROAD. SUITE 201 CHESTERFIELD. VIRGINIA DRAWN BY HJH P.N. 99228 APPROVED BY ,/~ ..... CO PROJ # 99-0,311 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 8.C.10.g. Subject: Acceptance of Two Parcels of Land Along the North Right of Way line of Hull Street Road from the Trus%ees of Tomahawk Baptist Church County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.175 acres along the north right of way line of Hull Street Road (US Route 360) from the Trustees of Tomahawk Baptist Church, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. These dedications of these parcels conform to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Preparer: Johnv W. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM THE TRUSTEES OF TOMAHAWK BAPTIST CHURCH N RT 288 N59'5~'~ E 201.75' TOMAHAWK BAPTIST CHURCH, TRUSTEES DB 150 PG 171 12920 HULL STREET RD. PIN No. 733-678-9465 ~, I N60'47'49" E O0 ~ ~ Z 20' R-O-W DEDICATION ~ /AREA = 0.145 ACS. "~.8 ~ S29'12'1Z"E __ ~=~ ~, ~ 20.00' R=2559.83' L=315.41' ~ ",- A=OT39'28" T=157.94' ~ ~ CH BRG=S5719'50"E CH=315.17' ,-.--.-- R=2339.83' L=315.42' \ A=07'43'25" T= 1.5.7.95' ~129'12'12"W ~ CH BRG=S57'18'03 W CH=3t5.18' 20.16' \. 3678374..444. 11753931.317 U.S. ROUTE 360 HULL STREET ROAD (VAR. WIDTH R/W) CHEATHAM FAMILY LIMITED PARTNERSHIP DB 2297 PG 1542 12700 HULL STREET RD. PIN No. 733-680-9439 20' R-O-W DEDICATION 0.0,30 ACS. R=2359.83' L=65,0 A=01'34'43" T=32.! CH BEG=N61'56'56" CH=65.01' 20.01' L=65.02' T=32.51' BRC=S61'57'31"W CH=65.01 3678544.713 11734196.548 COUNTY SITE PLAN No. 00PR0228 COUNTY PROJ. No. 00-0046 100 5O 0 100 2OO GRAPHIC SCALE: 1" = 100' PLAT SHOWING 0.175 ACRE PARCEL OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD LOCATED IN THE CLOVER HILL DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SCALE 1" = 100' JN 3255E GENE WATSON & ASSOCIATES, P. C 4221 BONNIE BANK ROAD RICHMOND VIRGINIA 804-271-8038 REV.: 5-25-00 DATE: 04-15-00 FILE: CHM-3079E CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page t of 1 Meeting Date: December 20, 2000 Item Number: e. ¢. [0. h. Subject: Acceptance of a Parcel of Land for the Extension of Family Lane from Douglas R. Sowers County Administrator's Comments: County Administrator: __~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.221 acres for the extension of Family Lane from Douglas R. Sowers, and authorize the County administrator to execute the necessary deed. Summary of Information' This dedication is required for the development of Qualla Farms Subdivision. Approval is recommended. District: Clover Hill Jo~n W. Harmon Title:Right of Way Manaqer Attachments: Yes No - VICINITY SKETCI- DEDICATION OF RIGHT OF WAY FOR FAMILY LANE O' Chesterfield County Department of Utilities Right Of Way Office LOT 15 OUAU. A FARMS SEONON 'D# PORNON Of' SUBDlldSION VAO~TED BY CH~fl~LO ¢OUN1T BOARD OF SUPEH~fSORS, APRIL f2, 2000 N=SG7G077. 9 ! E= ! 1748255. l VARIABLE WIDTH VDOT SLOPE dc DPMUNAHE EASEMENT 97~0 F~IILY lANE DOUHLAS R SOWERS HPIN ~748-675-4220 N=3676018.85 E=11748314.46 LOT 7 N03'50'15", OUALLA FARMS 17. 97' SECNON 'D~G3.SG,5~ 15.20' 9818.4 SF 0.221 ACS VARIABLE WIDTH VDOT SLOPE d~ DRAINAHE EASEM~rF t =233.39' R=50. 00' T=52.28' C8=S00'21 '$9 "W CH=72.27' D=267' 2G' 27' NUMSEA L =' R= ' ?=' CB= CH=' C! 43.!7 789.39 21.59 S84'35'd4"E 43.!G 03'07'59" C2 16.05 789.59 8.02 SSG'd4'dO'~ 16.05 01'09~3" C3 J2.~3 40.00 16.99 NGg'Jg'JS'~ 04 29. ~5 40.00 ~5.26 N66'47~6"W 28.5~ 41'45'17" C5 22.06 8Jg. J9 ~ ~.OJ N86'54'54"W 22.06 0~'J0~" 60 0 60 Scale !" = 60' PLAT SHOWING 0.22! ACRES AND TWO VARIABLE WIDTH VDOT SLOPE AND DRAINAGE EASEMENTS TO BE DEDIOATED TO THE OOUNTY OF OHESTERFIEID CLOVER HILL D/STRICT, CHESTERFIELD COUNT~, VIRGINIA AND ASSOCIATES INC. CHK'D BY: ENG'R. I SURVEY DWJ DATE: 06-08-00 SCALE: 1"=50' JOB NO: C97073 REV:I 1/28/00 PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS 1208 Corporate Circle. Roanoke, Virginia 24018 · Phone (540) 772-9580 · Fax (540) 772-8050 501 Branchway Road. Suito 100 · Richmond, Virginia 23236 · Phone (804) 794-0511 · Fax (804) 794-283S 11038 Lakeridge Parkway. Suite 1 · Ashland, Virginia 23005 · Phone (804) 550-2888 · Fe~x (804) 550-2057 REFLECTING TOMORROW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: December 20, 2000 Item Number: 8.C.11. Subject: Approval of Utility Contract for St. Gabriel Church at 8801 Bethia Road - Contract Number 98-0438 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes and off-site extension of 258 L.F. of 8" sewer lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees. Developer: Contractor: The Most Reverend Walter F. Sullivan, Bishop of the Catholic Diocese of Richmond, VA, and His Successors in Office Superior Excavating and Construction Contract Amount: Estimated Total - Total Estimated County Cost: Wastewater (Offsite) (Refund thru connections) Estimated Developer Cost Code: ,~ (Refund thru Connection - Offsite) District~.~ ,x~7 /- Matoaca ~reparer: ~, ~/'~-~--'F- , Title: $59,439.00 $4,555.00 $54,884.00 5N- 572 VO- EA0 Assistant Director Attachments: Yes ~ No CONTRACT NUMBER 98-0438 PROPOSED ST. GABRIEL CHURCH #98-0438 WINTERPOCK ROYAL BIRKDALE DE ST. GABRIEL CHURCH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: December 20, 2000 Item Number: 8.C.12. Subject: Execution of a Contract with the Virginia Department of Conservation and Recreation for Construction of Floating Docks at Dutch Gap Conservation Area County Achninistrator's Conuments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a contract for grant funding with the Virginia Department of Conservation and Recreation. Summary of Information: The Board of Supervisors approved acceptance and appropriation of the Department of Conservation Virginia Outdoors Fund Grant of $30,000 and Appropriation of matching funds in the amount of $25,000 from Cash Proffers on August 23, 2000. The County Attorney's office has reviewed the contract. Approval of the contract is required to start construction of five floating docks and trails with directional signage at the Dutch Gap Conservation Area. Preparer: Title: Michael S. Golden Director, Parks and Recreation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: December 20. 2000 Number Budget and Management Comments' This request is for approval of a contract between the County of Chesterfield and the Virginia Department of Conservation and Recreation for grant funds to construct five floating docks at the Dutch Gap Conservation Area. The Board took action on August 23, 2000 to appropriate $30,000 in State grant funds and $25,000 in cash proffers to complete this project. Preparer: Title: Director, Bud.qet & Manaqement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 8.C.13.a. Subject: Request to Install a Private Water Service Within a Private Easement to Serve Property at 630 Enon Church Road County Administrator's Comments: County Administrator: Boa~ Action Reques~d: Staff recommends that the Board of Supervisors approve a request to install a private water service to serve property at 630 Enon Church Road and authorize the County Administrator to execute the water connection agreement. Summary of Information: Robert D. Bolick and Vicki D. Bolick have requested approval to install a private water service within a private easement to serve property at 630 Enon Church Road. This request has been reviewed and staff recommends approval. District: Bermuda Preparer~ Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 630 ENON CHURCH ROAD 1000 leasant Bapt on Co 6 Terni -Bapt! i · Wa~er Meter ENON CHURCH ROAD 4 4735 601 Private Easement 3G 6138 619 3A 7936 623 lA 0214 701 1232 ~ 713 (15) Gary H. & Noriko Loving 519 Riverview Court Pin # 818-642-4580-00000 DB. 2146 PG. 1002 4580 519 3 7483 7O5 16' Private Easement 3D 7834 Robert D. & Vieki D. Bolick · 630 Enon Church Road Pin # 818-642-6729-00000 DB. 3932 PG. 251 8941 3E 642 1 1061 709 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 20, 2000 Item Number: 8.C.13.b.1. Subject: Request to Install a Private Water Service Within a Private Easement to Serve Property at 14856 Perch Point Road County Administrator's Comments: County Administrator: Board Action Reques~d: Staff recommends that the Board of Supervisors approve a request to install a private water service to serve property at 14856 Perch Point Road and authorize the County Administrator to execute the water connection agreement. Summary of Information' Barney McLaughlin and Martha M. McLaughlin have requested approval to install a private water service within a private easement to serve property at 14856 Perch Point Road. This request has been reviewed and staff recommends approval. District: Bermuda John ~. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 14856 PERCH POINT ROAD iount Bapt leasani Bapt 6 PRESTWOUL[ FARMS. iSLaND ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 20, 2000 Item Number: 8.C.13.b.2. Subject: Request to Install a Private Water Service Within a Private Easement to Serve Property at 14850 Perch Point Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private water service to serve property at 14850 Perch Point Road and authorize the County Administrator to execute the water connection agreement. Summary of Information: Barney McLaughlin and Martha M. McLaughlin have requested approval to install a private water service within a private easement to serve property at 14850 Perch Point Road. This request has been reviewed and staff recommends approval. District: Bermuda Preparer: John W. Harmon Title:Right of Way Manaqer Attachments: Yes No _%,%0 VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 14850 PERCH POINT ROAD / i~ Atla~ti~ Bap~ Bible (~CIil istJnP i Co 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: s.c.13.c. Subject: Request to Install a Private Water Service Within a County Right of Way to Serve Property at 1335 Railroad Avenue County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private water service, within a County right of way to serve property at 1335 Railroad Avenue, subject to the execution of a license agreement, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Rosa Graham has requested approval to install a private water service within a County right of way to serve property at 1335 Railroad Avenue. This request has been reviewed and staff recommends approval. District: Midlothian John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No - VICINITY SKETCt- REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A COUNTY RIGHT OF WAY TO SERVE PROPERTY AT 1335 RAILROAD AVENUE TOWER LIGHT 0 0 W~STI:I~LO DP, 0 0 0 WI >. Z 0 o >.. SQ OAK Chesterfield County Department of Utilities Right Of Way Office Rosa Graham J~5 RAILROAD AVENUE TAX-ID 7287095975 R°d r...~7.52' AVENUE Sycamore Mews Condo TAX-ID 7287099788 Rod PROPOSED WATER METER AND SERVICE FOR 3.335 RAILROAD AVENUE AREA TO BE LICENSED PREPARED FROM A PLAT Dated Oct. 02, 1979 Sycamore Mews Associates, RTKI VIRGINIA CORP. D.B. 1427 Pg. 195 UTILITIES CHESTERFIELD SCALE 1 "=50' .~ DATE ~ / 12-12-2OO0 TILE NO. / 724-706 DEPARTMENT COUNTY, VIRGINIA ~ REVISIONS I DRAWN BY: VAG I'~)RAWlNG NO. i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: December 20, 2000 Item Number: $.C.14.a. Subject: Transfer $2,400 from the Matoaca District Improvement Fund to the Parks and Recreation Department for Purchase of Materials to Build a Press Box at Ironbridge Park County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $2,400 from the Matoaca District Improvement Fund to the Parks and Recreation Department for the purchase of materials needed to construct a press box at Ironbridge Park. Summary of Information: Supervisor Humphrey has requested the Board to transfer $2,400 from the Matoaca District Improvement Fund to the Parks and Recreation Department for the purchase of materials to build a press box at Ironbridge Park. The O.B. Gates Elementary Athletic Association originally requested funds from the County to purchase the materials. The County is not legally authorized to give money to private organizations like the Association but the County can give money to the Parks and Recreation Department to make capital improvements on County property for a public purpose. For information regarding available Improvement Fund accounts, please Improvement Fund Report. balances in the District reference the District Rebecca T. Dickson Title:Director, Budget and Management 0423:51316.1 Attachments: Yes -]No DISTRICT IMPROVEMENT FUNDS APPLICATION !'7 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) __ What is the amount of funding you are seeking? Describe in detail the funding request h~w the money, if approved, will be spent., Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 ~_,.~ s' Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes /'~ No Yes ~ No Yes ~ No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Title (if signing on behalf of an organization) Printed Name 0407:23380.1 'e~"!~'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: December 20, 2000 Item Number: s.c. 14. b. Subject: Transfer of $1,000 Each from the Clover Hill, Dale, Matoaca and Midlothian District Improvement Funds (Total of $4,000) to the Fire Department for the Firefighter Combat Challenge in Las Vegas County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $1,000 each from the Clover Hill, Dale, Matoaca and Midlothian District Improvement Funds, for a total of $4,000, to the Fire Department to help defray the costs associated with participation in the Firefighter Combat Challenge in Las Vegas. Summary of Information: Supervisors Warren, Miller, Humphrey and Barber are requesting the Board to transfer $1,000 from their respective District Improvement Funds for a total of $4,000 to the Fire Department to help defray the costs associated with participation in the Firefighter Combat Challenge in Las Vegas. For a number of years the National Firefighter Combat Challenge competitions have been conducted throughout the United States. At these events, firefighters compete with each other in performing the fire-suppression skills they are trained to use on the job. The Chesterfield Fire Department's Combat Challenge Team has previously competed in Ohio, Florida, Maryland and New York. The Firefighter Combat Challenge Competition is a legitimate part of the training program of the Fire Department and the Board is legally authorized to approve this transfer. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: ~-~ ~ '~/-"~"~: ~ Title: Director, Budget and Management Rebecca T. Dickson 0423:51571.! Attachments: Yes I I No # I I 1,35) DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request· What is the name of the applicant (person or organization) making this funding request? Stephen A. Elswick Chesterfield Fire & EMS If an organization is the applicant, what is the nature and purpose of the organization? '~ ~' (Also attach organization's most recent articles of incorporation and/or bylaws to Fire Protection and Emergency application.) Medical Services What is the amount of funding you are seeking? $5,000 Describe in detail the funding request and how themoney, if approved, will be spent. Firefighter Combat Challenge Team qualified for the national finals in Las Vegas. These funds will be used to cover the costs associated with that competition. Is any County Department involved in the project, event or program for which you are seeking funds? Fire & EMS If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? The FirefighterS themselves, as well as, the Chesterfield Professionall Firefighters Association 0407~3380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes x No Yes × No X What is the address of the applicant making this funding request? 100311ronbridge Road Chesterfield, Virginia 23832 What is the telephone number, fax number, (804) 751-4732 e-mail address of the applicant? (8o4) 751-9022 - fax # elswicks@co.chesterfield.va.us Signature of applicant. If you are signing on/. behalf of an organization you must be the// president, vice-president, chairman or vice-- chairman of the organization. Signature Chief of Department Title (if signing on behalf of an organization) Stephen A. Elswick Printed Name CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meefin~ Date: December 20, 2000 Item Number: 8. c. 14. c. Subject: Transfer $3,000 from the Midlothian District Improvement Fund to the School Board to Purchase Radio Equipment for James River High School County Administrators Commen~: County Administrator: Board Action Requested: The Board is requested to transfer $3,000 from the Midlothian District Improvement Fund to the School Board to purchase and install a radio repeater and roof antenna and to reprogram the school radios at James River High School. Summary of Information: Supervisor Barber is requesting the Board to transfer $3,000 in Midlothian District Improvement Funds to the School Board to purchase and install a radio repeater and roof antenna and to reprogram the school radios at James River High School. This equipment will improve radio transmission and reception on the school campus, thereby enhancing the security of students and staff. The County can give money to the School Board for capital equipment which will be used for a public purpose. The radio repeater and roof antenna will be owned by the School Board and will be part of the School Board's inventory of equipment. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title:Director, Budget and Management 0423:51573.1 Attachments: X/es ~-~No DEC-04-2000 11:32 JAMES RIUER HIGH SCHOOL 804 5?9 ~swb DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from considering your request. What is the name of the applicant (person or organization) making this funding request? James River High School Administration If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application). Midlothian district high school What is the amount of funding you are seeking? $3000 Describe in detail the funding request and How the money, if approved, will be spent. Funds will partially off set the cost of purchasing and instzllin~ a radio repeater~ roof antenna~ and reprogrammin~ the school radios to improve transmission and reception on campus, there by enhancinl~ the safe .ty of students and staff. Is any County Department involved in the project, event or program for which you are seeking funds? .N.o.~ except for electrical wirinE in thc school storage closet by School Board Facilities department. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide tleneral James River High School office the remainder of the funding? operating account DEC-04-2000 11:40 804 3?9 2695 P.02 DEC-04-2000 11:32 JAMES RIUER HIGH SCHOOL 804 2695 P.OJ/OJ If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes X No Yes X No Page 2 X What is the address of the applicant? James River High School 3700 James River Rd. Midlothian~ Va. 23113 What is the telephone number, fax number, e~mail address of the applicant? 378-2420 (phone) 379-2695 (fax) ititus~chesterfield.kl2.va.us Signature of applicant. If you are signing on Behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the Sign -~ Title (if signing, on behalf of an organization) /3. Printed Name TOTAL P.03 DEC-04-2000 11:40 804 3?9 2695 P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: nece~ber 20, 2000 Item Number: 8.C.14.d. Subject: Transfer $300 from Each District Improvement Fund (Bermuda, Clover Hill, Dale, Matoaca and Midlothian) for a Total of $1,500 to the Parks and Recreation Department for the James River Parade of Lights Event County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $300 from each District Improvement Fund (Bermuda, Clover Hill, Dale, Matoaca and Midlothian) for a total of $1,500 to the Parks and Recreation Department to defray the costs incurred from the James River Parade of Lights event. Summary of Information: Each Supervisor is requesting the Board to transfer $300 from their respective District Improvement Fund, for a total of $1,500, to the Parks and Recreation Department to defray the cost of materials, supplies, transportation and entertainment provided for the James River Parade of Lights event. This program was expanded to include an additional site, longer hours, shuttle bus service and more entertainment. This is an appropriate use of County funds since it is for an established County program. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: ~-~No lifle: Director, Budget and Management 0423:51570. ] DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to~ application.) , '~l,~b V i~,~, What is the amount of funding you are seeking? Describe in detail the funding request and how the m, oney, if approved, wil) be spent. Is any County Department involved in the project, event or program for which you are seeking funds? 0407:23380.1 If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes ~ No Yes ~/ No What is the address of the applicant making this funding request? e-mail address of the applicant? --~'¢%~' ._~ I 0407:23380.1 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairma~L~%0~~~/~ Sign, a~ure Title {if signing on behalf~[ an organization) Printed Name CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 20, 2000 Item Number: 8.C.15. Subject: Reschedule a Public Hearing scheduled for January 10, 2001 Regarding an Ordinance to Require BMP Maintenance by Developers to the Board's second meeting in February 2001 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to reschedule the public hearing for the BMP maintenance ordinance currently scheduled for January 10, 2001 to the Board's second meeting in February 2001. Summary of Information: At its meeting of November 8, 2000, the Board referred to the Planning Commission an ordinance that would require developers to provide for the long term maintenance costs of BMPs. The ordinance must be considered by the Planning Commission because it would be part of the Chesapeake Bay portion of the zoning ordinance. The Board also set a public hearing for January 10, 2001 for the Board to consider the ordinance. For the Board to have considered the ordinance at its January 10, 2001 meeting, the Planning Commission would have had to consider the ordinance at its December 19, 2000 meeting. However, at the Planning Commission's meeting of November 16, 2000,the Planning Commission deferred setting a public hearing for the ~ (~ - ore r - Preparer: , . ~ 8teven L. Micas Title: County Attorney 0822:51548.1 Attachments. -~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 ordinance. As stated in Chairman Russell Gulley's letter to Chairman Art Warren dated November 27, 2000, the Planning Commission believed that it did not have sufficient time to evaluate the ordinance. Since the Planning Commission will not hold a public hearing on the ordinance at its December 19, 2000 meeting, the Board legally cannot hold its own public hearing as scheduled for January 10, 2001. Therefore, it is necessary for the Board to reschedule its public hearing from January 10, 2001 to its second meeting in February 2001. (Since the Board will not officially set its meeting dates until its January 2001 meeting, a specific date for the February meeting cannot be stated at this time). CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: December 20, 2000 Item Number: 8. c. 16. Subject: Appropriation of Funds to ISTEA VII Grant for Virginia Civil War Trails County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $38,000 in federal and local funds for the completion of ISTEA VII Virginia Civil War Trials grant and authorize the County Administrator to execute all necessary contracts, subject to approval of form by the County Attorney. Summary of Information: Chesterfield County has served as the fiscal agent for the Virginia Civil War Trails ISTEA grants~ which have developed a Virginia civil war guided tour throughout the Commonwealth Grant funds will be used to design and install signage, improve sites, and develop and distribute marketing materials used to promote the civil war trail in Virginia. To receive ISTEA funds, a local government must agree to serve as fiscal agent for the grant which is currently coordinated through the Metropolitan Richmond Convention and Visitors Bureau. Chesterfield County serves as the fiscal agent for these ISTEA grants. This grant includes $32,000 in federal funds and $6,000 in local funds from other organizations and local governments. County matching funds of $2,000 are available in the current budget to fund the Fort Weed site. Preparer:'/Q'~'~/~df'd~OC/~Y~P~--Title:~-~ ~-- Deputy County Administrator Bradford S. Hammer Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: December 20. 2000 Number Bud.qet and Management Comments: This item requests that the Board appropriate $38,000 in federal and local funds for the completion of ISTEA VII Virginia Civil War Trails grant and authorize the County Administrator to execute all necessary contracts, subject to approval of form by the County Attorney. The amount to be appropriated includes $32,000 in federal grant funding and $6,000 received from other localities. An additional $2,000 in County matching funds has been identified and is available for this purpose. Preparer: Rebecca T. Dickson Director, Bud.qet & Manaqement TRANSPORTATION ENHANCEMENT PROGRAM AGREEMENT FOR PROJECT DEVELOPMENT AND ADMINISTRATION Virginia Civil War Consortium & Virginia Civil War Trails THIS AGREEMENT, made and executed in triplicate as of this ]Q~'~ day o£ .~] ~/t/O.~.[?_;J'l , d000, between the COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION, hereinafter called the "Department" and the County of Chesterfield, a political subdivision of the Commonwealth of Virginia, hereinafter called the "Recipient". WITNESSETH: WHEREAS, the Department has adopted a Six-Year Improvement Program for Fiscal Year 1998-99 through Fiscal Year 2003-2004 for streets and highways, which includes an allocation of funds for Virginia Civil War Trails identified in the Transportation Enhancement Program portion of the Six-Year Improvement Program and designated as Project EN94-969- V30, PE 101, PE 102, C501 and referred to hereinafter as the "Project" and whose scope of work is identified in Attachment B; and WHEREAS, the estimated cost is $227,000.00 for preliminary engineering, $0.00 for right-of-way/property acquisition and $1,583,000.00 for construction; for a total of $1,810,000.00; and WHEREAS, the Department has allocated an additional $32,000.00 in Federal STP Transportation Enhancement funds for this Project and said funds require a minimum 20% local match and any expenditures above the combined federal/local funds must be 100% local; and WHEREAS, the Recipient's share of the project costs may be provided in the form of cash, land donation or in-kind services, as identified in Attachment B; and WHEREAS, the Department and the Recipient desire to construct the Project as expeditiously as possible and the Recipient agrees to have the Project completed within 48 months from the date of the execution of this agreement; NOW, THEREFORE, for and in consideration of the premises and mutual covenants and agreements contained herein, the parties hereto agree as follows: 1. In consultation with and approval by the Department, the Recipient shall undertake the preliminary engineering, right-of-way/property acquisition, utility relocation, and construction phases of the Project, as applicable, specifically including the following: a. Perform or, in accordance with the provisions of the Virginia Public Procurement Act, contract with a consultant to perform the preliminary engineering, design and plan development necessary to award a contract for construction. Administer, supervise and inspect the construction of the Project through final acceptance by the Department, in accordance with Department and Federal Highway Administration procedures and policies, including settlement of any claims and disputes arising from the Project b. Submit each phase of the work to the Department for review and approval as the project develops; allow Department personnel to inspect all phases of the Project at all times. 2 Co do Prepare plans for the Project, including such items as general notes, references to specifications and standards, typical sections, drainage plans, stormwater management, erosion and sediment control methods, profiles, cross sections, summaries, and the like, as applicable. Plans may be prepared in accordance with the Recipient's standards and format, provided the standards meet or exceed Department standards or are approved by the Department. Prepare the appropriate environmental document as dictated by the National Environmental Policy Act and Federal Highway Administration policy and procedures, and carry out all functions necessary to clear the Project environmentally. Obtain all necessary permits for the Project. Locate potential contaminated and/or hazardous waste sites during the survey or early plan development stage. Discuss the presence of these sites and design alternatives with the Department. If contamination is determined to exist, whether obvious or established through testing, the Recipient shall notify the appropriate regulatory 3 agency. Conduct detailed studies such as site characterization to determine the length of time required for clean-up and potential financial liability for the Recipient and the Department. If the purchase of property is anticipated, the first option is to pursue remediation by the property owner(s) through the appropriate agencies. Should contaminated and/or hazardous waste sites be identified, either the Department or the Recipient may withdraw from participation in the Project and this agreement will terminate. If required, post a "notice of willingness to hold a public hearing" on the Project, conduct such a hearing, if necessary, in accordance with Department and Federal Highway Administration requirements and coordinate the Project with property owners in the Project area. Secure written Department approval to advance to the right-of-way acquisition stage. Prerequisites include completion and approval of an environmental document and satisfaction of the public participation requirements. Prepare right-of- way/property acquisition plans for the Project and 4 ko mo acquire title to all property needed for the.Project in. the name of the ~ by purchase or by eminent domain, if necessary. Abide by Title 25 of the Code of Virginia, as amended, in the acquisition of rights-of- way/property for this Project and follow the policy and procedures outlined in Section 702.02 of the Department's Right of Way Manual, which are incorporated by reference. Provide relocation assistance to those whose property is acquired for the Project in conformance with Title 25 of the Code of Virginia. Maintain all appraisals, negotiation reports, relocation assistance files, closing statements, eminent domain records and the like for a period of three (3) years after final payment of the federal share of the Project cost. Coordinate and authorize utility relocations. Secure written Department approval to advance to the construction stage. Prerequisites include certification that the right of way and easements have been acquired in accordance with the current FHWA directives; arrangements for the relocation Oo qo of utilities; secured railroad agreements; and secured environmental permits. Procure a contractor to construct the Project, in conformance with applicable provisions of the Virginia Public Procurement Act. The Recipient agrees not to award a construction contract to any bidder unless its bid is within seven percent (7%) of the Recipient's cost estimate or is approved by the Department. The Recipient agrees not to award such contract until the Commonwealth Transportation Board has accepted and approved the bid and the contractor. Department policy will govern the rate of participation for utility relocations and storm sewers. Submit any change orders to the construction contract to the Department's Resident Engineer for approval. Receive written Department approval of any claims prior to settlement. Maintain accurate documentation of records of the Project and all expenditures, identifying federally participating, federally non-participating, and in-kind contributions, on which reimbursement ro will be based. Make project documentation available for inspection and/or audit by the Department or the Federal government at any time. Submit to the Department's Resident Engineer no more frequently than monthly, a statement requesting reimbursement for the Federal share of the Project's costs. The statement must identify and document federally participating project participating and non- expenditures to date. All preliminary engineering charges shall cease on the date the construction contract is awarded. The final billing shall be made on the basis of final actual costs, reconciling any difference with previously billed amounts. All bills shall be submitted in a format acceptable to the Department. Furnish the Department a schedule of progress which is proposed to be followed throughout the term of this Agreement. The schedule shall indicate starting and completion times of each significant task for each major element of this Agreement, and shall have the capability of indicating the proposed percentage of completion at any point for each element, if so required by the Department. Vo Wo Submit a quarterly progress report in a format acceptable to the Department. Agree to reimburse the Department 10~ expenses incurred by the Department in the event that: · The Project is canceled by the Recipient during any phase of the work; or, A Expenditures incurred are not reimbursed by the Federal Highway Administration due to the Recipient's failure to follow proper federal guidelines and/or the expenditures are found to be federally non-participatin~g items.. The Recipient shall not apply for reimbursement in excess of the amount set out in this Agreement. In the event that the Department inadvertently reimburses the Recipient an amount in excess of this Agreement, such amount shall be repaid to the Department., Falntain the Project, or have it maintained in a (~'~t;~~ manner satisfactory to the Department or its authorized representatives and make ample provision each year for such maintenance[__~ , The Department will coordinate with, cooperate with, and assist the Recipient in implementing the Project, and specifically agrees to: a. Review each phase of the Project and respond in an expeditious manner to requests from the Recipient. b. Provide the necessary coordination with the Federal Highway Administration and other appropriate Federal and State agencies; provide assistance and guidance to the Recipient relative to environmental documentation and coordination as is appropriate. c. Subject to appropriation and allocation, provide reimbursement for Project expenditures for the previous month or for the final billing, within thirty (30) days of receiving an acceptable statement from the Recipient. d. Audit all Project costs and records as required by the Federal Highway Administration. e. To the extent that federal funds are apportioned, provide funding for the Project pursuant to the Transportation Enhancement Program in the Department's Six-Year Improvement Program. The maximum amount of Federal funds available for this project is $1,448,000.00, and is subject to o appropriation by allocation by the Board. the General Assembly, and Commonwealth Transportation f. The Department may elect to provide construction inspection for projects located within the Department's right-of-way and/or for projects that will be maintained by the Department. The Recipient agrees to comply with the provisions of: The Virginia Fair Employment Contracting act, Non-Discrimination Provision, Title VI of the Civil Rights Act of 1964, Certification regarding Non-Segregated Facilities, Disadvantaged Business Enterprises, and TDD/TTY Equipment for the Deaf, as amended, as outlined in attachment A. The Recipient agrees to comply with all applicable federal, state and local regulations and statutes when work is performed on the Project with municipal forces or its agent at project expense. The Recipient agrees that prison labor will not be used for any purpose whatsoever on this project. Nothing herein shall be construed as creating any personal liability on the part of any officer, employee, or agent of the parties, nor shall it be construed as giving any rights or benefits to anyone other than the parties hereto. This Agreement shall be binding upon the parties hereto, and their respective successors and assigns. 10 ~71 10. 11. 12. 13. Upon the execution of this Agreement by both parties, the Recipient is hereby authorized to commence the preliminary engineering phase of the Project. This agreement may be modified with the mutual consent of the Department and the Recipient. The Recipient agrees to participate in the actual cost of this project understanding that basic federal and the Recipient's participation in the actual costs incurred in the preliminary engineering, right-of-way/property acquisition, and construction phases will be a maximum of 80% Federal and a minimum of 20% Recipient. The Recipient agrees to reimburse the Department for expenditures incurred by the Department on the Recipient's behalf, which are not reimbursed by the Federal Highway Administration. The obligations of the Recipient contained herein are subject to the lawful appropriation of funds, and the federal share shall only be made available for reimbursement of Project expenses if the Recipient lawfully appropriates its share of the costs as set forth herein. This Agreement may be terminated as follows: a. By mutual agreement of the parties, in writing and signed by the parties. b. By the Department without cause, in whole or in part, at any time, with fifteen (15) days advance notice in writing, by the end of which period the Recipient shall have discontinued all work on the project and shall have delivered to the Department all reports, records, drawings, field notes, plans and other data completed or Co do partially completed, which shall become and remain the sole property of the Department. By the Department without advance written notice, due to the failure of the Recipient to perform the work on the project or fulfill its obligation(s) under this Agreement, in which case the Department may take over the work and prosecute the same to completion by further agreement or otherwise, and the Recipient shall be liable to the Department for any excess cost occasioned to the Department thereby. By failure of the General Assembly to appropriate, or the Commonwealth Transportation Board to allocate, sufficient funds to continue the services, in which event the Agreement will terminate upon depletion of the then currently appropriated or allocated funds. 12 IN WIRINESS W~tEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers. ATTEST: : Name ~'Date Title Commonwealth of Virginia Department of Transportation Signature of Witness' Date Title Jurisdiction Signature of Witness · Thig"-.Agre6m6nt' 'amehds and supercedes the Agreement between the Commb'lt~vealfl~:-"of ~irgifiia; D~partment of Transportation and Chesterfield County, that was executed on May 12, 1999. VDOT REV~E,W Fiscal ~ ' ? '' ' .)'i '~Date Legal Date ~.. . ;..'~ ;.~ ~?~':.' '~ Attachment A 2. 3. 4. 5. 6. Virginia Fair Employment Contracting Act Non-Discrimination Provision Title VI of the Civil Rights Act of 1964 Certification regarding Non-Segregated Facilities Disadvantaged Business Enterprises TDD/TTY Equipment for the Deaf Attachment B Scope of Work Schedule Payment Schedule 13 Attachment A 1. VIRGINIA FAIR EMPLOYMENT CONTRACTING ACT: The Recipient, its agents, employees, assigns or successors, and any person, firm, or agency of whatever nature with whom it may contract or make an agreement, shall comply with the provisions of the Virginia Fair Employment Contracting Act, Sections 2.1-374 through 2.1-376.1 of the Code of Virginia (1950), as amended. During the performance of this Agreement, the Recipient agrees as follows: The Recipient will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Recipient. The Recipient agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause, including the names of all contracting agencies with which the Recipient has Agreements of over ten thousand dollars. The Recipient will, in all solicitations or advertisements for employees placed by or on behalf of the Recipient, state that the Recipient is an equal opportunity employer; provided, however, that notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. The Recipient will include the provisions of the foregoing paragraphs "a" and "b" in every subcontract or purchase order of over ten thousand dollars, so that such provisions will be binding upon each subcontractor or vendor. Nothing contained in this section shall be deemed to empower any agency to require any consultant to grant preferential treatment to, or discriminate against, any individual or any group because of race, color, religion, sex or national origin on account of an imbalance which may exist with respect to the total number or percentage of persons of any race, color, religion, sex or national origin employed by such consultant in comparison with the total number or percentage of persons of such race, color, religion, sex or national origin in any community or in the Commonwealth. 2. NON-DISCRIMINATION PROVISION: The Recipient agrees to abide by the provisions of Title VI and Title VII of the Civil Rights Act of 1964 (42 USC 2000e), which prohibits discrimination against any employee or applicant for employment, or any applicant or recipient of services, on the basis of race, religion, color, sex or national origin; and further agrees to abide by Executive Order No. 11246 entitled "Equal Employment Opportunity," as amended by Executive Order No, 11375 and as supplemented in the Department of Labor Regulations (41 CFR Part 60), which prohibit discrimination on the basis of age. Sections 49 CFR 21 and 23 CFR 710.405(b) are incorporated by reference in all contracts and subcontracts funded in whole or in part with federal funds. The Recipient shall comply with the Americans with Disabilities Act (ADA), and with the provisions of the Virginians with Disabilities Act, Sections 51.5-40 through 51.5-46 of the Code of Virginia (1950), as amended, the terms of which are incorporated herein by reference. In the event of the Recipient's noncompliance with the nondiscrimination provisions of this Agreement, the Department shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including but not limited to: a. withholding of payments to the Recipient under this Agreement until the Recipient complies; and/or b. cancellation, termination or suspension of this Agreement, in whole or in part. 3. TITLE VI OF THE CIVIL RIGHTS ACT OF 1964: During the performance of this Agreement, the Recipient, for itself, its assignees and successors in interest (herein referred to as "the Recipient"), agrees as follows: ao Compliance with Regulations: The Recipient will comply with the Regulations of the U.S. Department of Transportation relative to nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (Title 49), Code of Federal Regulations, Part 21, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. Nondiscrimination: The Recipient, with regard to the services provided by it after award and prior to completion of this Agreement, will not discriminate on the grounds of race, religion, color, sex, national origin, age or handicap in the selection and retention of subconsultants, including procurements of materials and leases of equipment. The Recipient will not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the services covers a program set forth in Appendix B of the Regulations. Co Solicitations for Subconsultants: In all solicitations, either by competitive bidding or negotiation made by the Recipient for work to be performed under a subcontract, including procurements of materials or equipment, each potential subcontractor or supplier shall be notified by the Recipient of the Recipient's obligations under this Agreement. Information and Reports: The Recipient will provide all information and reports required by the Regulations, or orders and instructions issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Department or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of the Recipient is in the exclusive possession of another who fails or refuses to furnish this information, the Recipient shall so certify to the Department, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. The Recipient and subconsultants with fifteen (15) or more employees will submit an updated Title VI Evaluation Report (EEO-D2) annually as long as the Recipient or subconsultant is performing in accordance with this Agreement. Sanctions for Noncompliance: In the event of the Recipient's noncompliance with the nondiscrimination provisions of this Agreement, the Department shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including but not limited to: 1) withholding of payments to the Recipient under this Agreement until the Recipient complies, and/or 2) cancellation, termination or suspension of this Agreement, in whole or in part. Incorporation of Provisions: The Recipient will include the provisions of paragraphs "a" through "tY' in every subcontract of $10,000 or more, including procurements of materials and leases of equipment, unless exempt by the Regulations, order or instructions issued pursuant thereto. The Recipient will take such action with respect to any subcontractor or procurement as the Department or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, in the event the Recipient becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Recipient may request the Department to enter into such litigation to protect the interests of the Department and, in addition, the Recipient may request the United States to enter into such litigation to protect the interests of the United States. CERTIFICATION REGARDING NON-SEGREGATED FACILITIES: By the execution of this Agreement, the Recipient certifies that it does not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained. It certifies further that it will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it will not permit its employees to perform their services at any location under its control, where segregated facilities are maintained. The Recipient further certifies that no employee will be denied access to adequate facilities on the basis of sex or disability. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, creed, color, national origin, age or handicap, because of habit, local custom or otherwise. It agrees that, except where it has obtained identical certification from proposed subcontractors and material suppliers for specific time periods, it will obtain identical certification from proposed subcontractors or material suppliers prior to the award of subcontracts or the consummation of material supply agreements exceeding ten thousand dollars, and that it will retain such certifications in its files. 5. DISADVANTAGED BUSINESS ENTERPRISES: The Recipient, its agents, employees, assigns, or successors, and any person, firm or agency of whatever nature with whom it may contract or make an agreement, shall comply with the provisions of Section 23.43 of 49 CFR Part 23, as amended, which is hereby made part of this Agreement by reference. The Recipient shall take all necessary and reasonable steps in accordance with 49 CFR Part 23, as amended, to ensure that DBE's have the maximum opportunity to compete for and perform contracts and subcontracts under this Agreement. Further, the Recipient agrees to provide the Department with the dollar amount contracted and name of each subcontractor, which identifies itself as a DBE. 6. TDD/TTY EQUIPMENT FOR THE DEAF: When seeking public participation through the maintenance of a toll free hot line number and/or publishing project-related materials, the Recipient agrees to ensure that all citizens have equally effective communication. The Recipient agrees to provide or identify a telecommunications device for the deaf/teletypewriter (TDD/TTY) or acceptable means of telephone access for individuals with impaired speech or hearing. The Recipient will provide notice of a TDD/TTY number whenever a standard telephone number is provided. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~ Date: December 20, 2000 Item Number: Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: 10 .A. The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: sewer contracts were executed by the County 97-0308 Winfree's Colony, Section 2 D. O. Allen Homes, Inc. William M. Harmon Contractors Water Improvements - Wastewater Improvements - District: Be/rmuda // Preparer: ~,,//J. E. B/~:~k, Jr. Title: $3,800.00 $5,400.00 Assistant Director Attachments: [---~ Yes No 17,' Agenda Item December 20, 2000 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0185 Bennett Funeral Home - Winterpock Road A. W. Bennett Company Infracorps of Virginia, Incorporated Water Improvements - Wastewater Improvements - Matoaca 99-0099 Enon Oaks Harris-Judah, LLC Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Bermuda 99-0172 Chesdin Ridge Chesdin Forest Development Company, LLC Excalibur Construction Corporation Water Improvements - Matoaca 99-0238 Amstel Bluff, Section F Amstel Associates, a Partnership J. Steven Chafin, Incorporated Water Improvements - Bermuda $46,335.00 $21,425.00 $60,498.00 $90,602.60 $40,175.00 $43,596.50 Agenda Item December 20, 2000 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0302 Homewood Suites Hospitality VII Godsey and Son, Incorporated Water Improvements - Wastewater Improvements - Bermuda $54,742.00 $8,843.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0306 Southcreek, Section 6 Hill Development Associates, Ltd. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda $75,695.35 $97,618.03 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0033 The Grove - Kingham, Sections 2 and 3 The Grove L.P. Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $67,659.75 $167,007.55 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0154 The Grove - Coalbrook, Section 1 The Grove Limited Partnership Piedmont Construction Company, Water Improvements - Wastewater Improvements - Midlothian Inc. $50,943.00 $62,070.50 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page1 of I Meeting Date: December 20, 2000 Item Number: l0 .B. Su~ect: Status of General Fund Balance, District Improvement Fund, and County Administrator's Commen~: Reserve for Future Lease Purchases Capital Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: Attachments: Lane B. Ramsey //' Yes [---~ No Title: County Administrator BOARD MEETING DATE 07/01/00 CHESTERFIELD COUNTY GENERAL FUND BALANCE December 14, 2000 DESCRIPTION FY2001 Budgeted Beginning Fund Balance AMOUNT BALANC~ $32,244,700 *Pending outcome of FY2000 Audit Results ~'~ CHESTERFIELD COUNTY RESEt~VE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT December 14, 2000 Board Meeting Date Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 04/28/1999 FY2000 Budgeted Addition Amount 8,034,500 04/28/1999 FY2000 Capital Projects (7,120,900) 08/25/1999 Transfer to LaPrade Library Project for construction (150,000) 09/17/1999 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 12/15/1999 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking lot 0oo,ooo) 02/23/2000 Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company 050,000) 04/12/2000 Transfer for Ecoff Avenue Land Acquisition for recreational and athletic facilities (250,000) 05/22/2000 Release designation for FY2000 road projects local match not approved by VDOT: Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk 48,000 8,000 26,000 15,200 06/28/2000 Transfer for construction of the range master's and training buildings located at Public Safety Training Facility in Enon. Balance 06/30/2000 Return unused funds; closure of various completed projects 8,650,602 1,529,702 FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 04/12/2000 FY01 Budgeted Addition 04/12/2000 FY01 Capital Projects *Pending outcome of FY00 Audit Results 1,379,702 1,484,127 1,184,127 834,127 584,127 681,327 000,000) 381,327 30,724 412,051 8,400,000 8,812,051 (6,939,600) 1,872,451 Prepared by Accosting Depar~ent November 30, 2000 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began APPROVED ANDEXECUTED Description Original Amount Date Ends Outstanding Balanoe 11/30/00 * 12/93 04/99 06/99 Real Property Lease/ Purchase Public Facility Lease Juvenile Couxts Project School Copier Lease $17,510,000 16,100,000 ,43,587 12/01 11/19 06/04 3,680,000 15,295,000 32,948 TOTAL APPROVED AND EXECUTED $33.653.587 $19.007.94~8 PENDING EXECUTION Description Telephone System Upgrade - Lease Purchase Approved September 13, 2000 Building Construction, Expansion and Renovation and Systems- Certificates of Partidpation Approved October 25, 2000 Approved Amount $1,222,370 19,885,000 TOTAL APPROVED AND PENDING EXECUTION $21.10770 *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 10. c. Subject: Roads Accepted into the State Secondary County Administrator's Comments: County Administrator: ~ System Board Action Requested: Summary of Information: Lisa H. Elko Attachments: Yes ~-~ No Title: Clerk to the Board 0 0 0 0 ~ ,--~ 0 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: December 20, 2000 Item Number: [0.D. Subject: CLOSED SESSION County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.1-344.A.1, Code of Virqinia, 1950, as amended, relating to the performance of a specific appointee of the Board. Preparer: Attachments: Steven L. Micas 7~Yes No Title: County Attorney 0822:5:].663..3. r Meeting Date: December CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 2 o, 2 0 0 0 Item Number: Page 1 of__~ 14 .A. Subject: Asian American Essay Winners County Administrator's Comments! CountyAdministrator: BoardAction Requested: Recognize Asian American Essay Wkmers Summary of Information: Chesterfield County and the Asian-American Society of Central Virginia joimly conducted an Asim~-American celebration in May of this year. Over 4,000 metro area citizens participated in.this celebration. As a part of the celebration, students at the elementary, middle and high school levels were invited to write essays on Asian- American culture. Tonight the Board of Supervisors is requested to honor these students. Ms. Liu-Jen Chu is here representing the Asian-American Society. Millard D. "Pet~" Attachments: ~ Yes Title: Stith, Jr. No D ep~ltv Cou n~_y # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: December 20, 2000 Item Number: [4. B. Sub_iect: Resolution Recognizing the 75th Anniversary of Crump's Store County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution Summary_ of Information; Ms. Humphrey requested that the following resolution be adopted. This resolution is to commemorate and recognize Crump's Store and 75 years of providing a much needed service to the residents of Matoaca. Title: Director, Public Affairs Attachments: Yes ~--~ No CHESTERFIELD COUNTY RECOGNIZING THE 75TH Ai~NIVERSARY OF CRUMP'S STORE WHEREAS, Mr. Julian Crump built Crump's Store at the intersection of what is now Beach and Winterpock Roads in Matoaca District, for his son, Stanley Crump, in 1925; and WHEREAS, this new store replaced the original Crump's Store across the road, which was founded around the turn of the century by Julian Crump; and WHEREAS, Stanley Crump operated the store for 52 years and lived in the back of the store with his wife, Gladys; and WHEREAS, Stanley Crump, Jr. and Robert Crump were born in the store where their parents, Stanley and Gladys, lived; and WHEREAS, Stanley Crump, Jr. and his wife, Ella Lee Crump, later also livee in the back of the store and raised their daughter, Suzanne, there until she was. three, when they built a new home; and WHEREAS, Suzanne Crump married Don Rudd in 1973, and the Rudds took over the store in 1994; and WHEREAS, Mason Stanley Rudd, son of Don and Suzanne Rudd, is the fifth generation of the family to work at Crump's Store; and WHEREAS, this one-room store has been a country store, a local meeting place and a community focal point since 1925; and WHEREAS, this store was in existence before paved roads, telephones anc electricity were available in the immediate area; and WHEREAS, this store was a distribution point during the Depression fo~ staples such as flour; and WHEREAS, it is rare to find a family-operated business that has thrived for so long and continued to prosper; and WHEREAS, this distinctive piece of Americana deserves suitable recognition. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board Supervisors publicly recognizes the historic and community importance of Crump's Store, congratulates the Rudds on this auspicious occasion, and wishes Crump's Store many more years of successful operation as it serves the residents Matoaca. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presentec~ to Don and Suzanne Rudd and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 cfi Meetin~l Date: December 20, 2000 Item Number: [4.c. Subject: Resolution Recognizing Forestdale Community Association County Administrator's Commellts; County Administrator: Board Action Requested: Adoption of the attached resolution Summary_ of Information: Mr. Warren requested that the following resolution be adopted. This resolution is in recognition of the Forestdale Community Association's dedication to Chesterfield residents through its support of the Chesterfield-Colonial Heights Christmas Mother program. Preparer: ,,~.-'"Donald J. Kappel // / \ '//'~ %- Title: Director, Public Affairs Attachments: Yes ~-~ No CHESTERFIELD COUNTY RECOGNIZING THE FORESTDALE COMMUNITY ASSOCIATION FOR THEIR DEDICATION TO THE CHRISTMAS MOTHER PROGRAM WHEREAS, the Forestdale Community Association families that comprise the Forestdale subdivision; and represents 177 WHEREAS, the Forestdale community is dedicated to assisting each year with the Chesterfield-Colonial Heights Christmas Mother program; and WHEREAS, each year since 1974, in the annual "Santa Mouse" sleigh collection, approximately 35 children and adults have walked behind a large, decorated sleigh as it moves through the Forestdale subdivision; and WHEREAS, the children go from house to house collecting gifts of food, clothing, toys and money for the Chesterfield-Colonial Heights Christmas Mother program; and WHEREAS, Ms. Nayota Gusler is the current president Forestdale Community Association; and of the WHEREAS, under Ms. Gusler's leadership, this annual "Santa Mouse" tradition continues to serve those in need throughout Chesterfield County and Colonial Heights. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses its appreciation to Ms. Nayota Gusler, and all the members of the Forestdale Community Association, for their civic spirit and dedication to helping others through the Chesterfield-Colonial Heights Christmas Mother program, and wishes them continued success with this important community project. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Gusler and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: . December.. 20, 2000 Item Number: Page 1, 14 .D. Su~ect: Recognition of Battalion Chief David L. Palumbo on His Retirement, After 31 Years of Dedicated Service to Chesterfield County County_ Administrator's Comments: County Administrator: Board Action Requested: of attached resolution. Summary_ of Information: Steve A. Elswick Title: Fire Chief Attachments: Yes --~No RECOGNIZING BATTALION CHIEF DAVID L. PALUMBO UPON HIS RETIREMENT WHEREAS, Battalion Chief David L. Palumbo will retire from the Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2001; and WHEREAS, Chief Palumbo attended Recruit School #1 in 1969 and has faithfully served the County for over thirty-one years in various assignments as a Firefighter First Grade at the Bon Air Fire Station %4; as a Company Commander at the Bon Air Fire Station #4, the Chester Fire Station %1 and the Manchester Fire Station #2; as an Assistant Battalion Chief; and as a Battalion Chief, Northern Battalion and the Fire and Life Safety Division; and WHEREAS, in March 1976, Chief Palumbo and his crew were recognized with a Unit Citation for the successful rescue of a victim from an apartment fire at Rollingway Apartments; and WHEREAS, Chief Palumbo and his crews were recognized with four Unit Citations during his career; and WHEREAS, in August 1978, Chief Palumbo developed Chesterfield Fire Department's first school inspection manual; and WHEREAS, in October 1994, Chief Palumbo received the title of Executive Fire Officer from the National Fire Academy. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the contributions of Battalion Chief David L. Palumbo, expresses the appreciation of all residents for his service to the County, and extends their appreciation for his dedicated service and their congratulations and best wishes upon his retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Chief Palumbo and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: Subject: Hearing of Citizen On Unscheduled Matters County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Diana Parker has requested the opportunity to address the Board regarding amendments to the State's Chesapeake Bay Act regulations which are currently being considered by the Chesapeake Bay Local Assistance Board. Preparer: Attachments' ~'L~ne B. Ramsey / Yes ~ No Title: County Administrator 0523:51645.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 16 .A. Subject: PUBLIC HEARING: To Consider the Abandonment of a Portion of Continental Boulevard, State Route 926 County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors adopt the attached resolution to abandon a portion of Continental Boulevard, State Route 926. Summary of Information: On October 11, 2000, the Board authorized the posting and publishing of notices to abandon a portion of Continental Boulevard, State Route 926, as shown on the attached sketch. This abandonment is for the Carter-Wallace, Inc., expansion. This request has been reviewed by County staff and the Virginia Department of Transportation and approval is recommended. District; Bermuda JoHn w. Harmon Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH TO CONSIDER THE ABANDONMENT OF A PORTION OF CONTINENTAL BOULEVARD, STATE ROUTE 926 Memorial Park t" Allied Chemi~ Research CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on December 20, 2000 at 7:00 p.m. Resolution and Order WHEREAS, the Virginia Department of Transportation has submitted a sketch to the Board of Supervisors of Chesterfield County depicting a portion of Continental Boulevard, State Route 926, to be abandoned from the secondary system of state highways; and WHEREAS, pursuant to a resolution of this Board, dated October 11,2000, the required notices of the County's intention to abandon a portion of Continental Boulevard, State Route 926, have been given in that: on October 23, 2000, a notice was posted in at least three places along Continental Boulevard, State Route 926; and on December 6, 2000, and December 13, 2000, a notice was published in the Richmond Times Dispatch having general circulation within the County announcing this Public Hearing to receive comments concerning the proposed abandonment; and on November 28, 2000, notice was sent to the Commissioner of the Virginia Department of Transportation; and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Continental Boulevard, State Route 926, from 0.07 miles south of Touchstone Drive, State Route 927, to Touchstone Drive, State Route 927 a distance of 0.07 miles, and hereby deems that section of road is no longer necessary as a part of the Secondary System of State Highways. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby abandons the above described section of Continental Boulevard, State Route 926, and removes it from the secondary system of state highways, pursuant to Section 33.1-151, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commissioner of the Virginia Department of Transportation certify, in writing, that the portion of Continental Boulevard hereby abandoned is no longer deemed necessary for uses of the secondary system of State highways pursuant to Section 33.1-154 of the Code of Virginia, 1950, as amended. Certified By: Lisa Elko, Clerk to the Board of Supervisors Continental Boulevard Proposed Abandonment ~ N Vidnity Map A Continental Boulevard State Route 926 Segment A - B to be Abandoned, 0.07 miles Proposed Abandonment Attachment A Advertisi r~g Affidavit (This is not a bill. P~ease pay from invoice) CHF,,qTRRF[f,D CO RIGHT WAY RIGHT OF WAY DRPT 6710 W KR A~S'R ~OAD VA 23832 P.O. Box 85333 Richmond, Virginia 23293~001 (804) e49-e000 [ ,oceant N.mi ]: Code DescriptiOn Ad Size 12/13/200(-/ 121 TAKR NOTICF, THAT Pl IR gl TANT TO SECTfON 3t t 1 2.00 x t 1 00 ATTACH HERE ~edia General Operations, inc. Publisher of THE RICHMOND Ti~ES-DiSPATCH This is to ce~i~ that the atiached TA'KF, N©T[CETFtAT PUR~q[' l, was published by RichmOnd Newspapers, Inc. in the City of RiChmond, State of V~rCnia, on the falling dates: 12/06/2000 12/13/2000 The first insertion being given .... ~ 210612000 Sworn to and subscribed before me this Notary PUblic State of Virginia C~yo~ Richmond BY commission expires TH~S IS NOT A BILL~ PL~sE PAY FRO~ ~NVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 8 Meetin~l Date: Subiect: December 20, 2000 Item Number: [6.B. II I Hold a Public Hearing to Revise FY01 School Board Grants County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to hold a public hearing to increase estimated revenues and appropriations in the School Grants Fund by $537,469. Summary of Information: Chesterfield County Public Schools (CCPS) receives grants from various funding sources each year. The FY01 School Board Approved Financial Plan included an appropriation of $13,188,300 in the School Grants Fund for twenty-three (23) grants plus Grants Administration. In addition, the School Board applies for additional grants during the year to enhance the instructional program. Some actual grant awards have been received and revisions need to be reflected in the School Grants Fund for an additional appropriation of $537,469. Preparer: ~~~.~~~ Billy Cannaday, ~.~ Ed.D. Attachments: J ~ Yes No I Title: Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of Evaluation/Analysis Notifications have been received from the various funding sources (Federal, State, and local) regarding the actual grant awards. Below is a brief description of each grant along with the requested revisions. Federal Grants FY01 Special Education IDEA 264,893 6.1 The Individuals with Disabilities Act (IDEA) is designed to ensure that all school-age children with disabilities are provided free, appropriate public education. CCPS prepares the application for IDEA funds each year based on a December 1 special education child count and estimates the per pupil rate for this grant for the following year. The FY01 budget was estimated at $4,880,000; however, the grant award was for $5,144,893, an increase of $264,893. FY01 Preschool Handicapped Grant ( 5,692) 0.0 Federal funds are provided to localities to assist in identifying and educating disabled preschool age students. State Superintendent's memo %43, dated August 18, 2000, notified CCPS of their FY01 Preschool Incentive grant award of $244,308, a decrease of $5,692 from the budget estimate. FY01 Carl Perkins Vocational Education 58,265 8.5 The Carl Perkins Vocational and Applied Technology Education Act was developed to provide assistance through vocational education programs for economically or academically disadvantaged, handicapped, and ESL students. CCPS received notification of this vocational education grant award of $483,265 through State Superintendent's Memo %110 dated June 2, 2000. The FY01 budget was estimated at $425,000; therefore, this is an increase of $58,265. The positions are eight full-time instructional aides plus 0.5 teacher position that provide a special training program at the Chesterfield Technical Center that includes the student population described above. FY01 Title I 88,037 3.6 Federal Title I funds are distributed to localities to provide compensatory education services for educationally disadvantaged children in low-income areas. The FY01 budget was estimated at $2,000,000; however, CCPS received State Superintendent's Memo #152, dated August 11, 2000, that indicated a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of grant award of $2,088,037, an increase of $88,037 from the approved financial plan. Additional instructional staff was needed to serve the educationally disadvantaged student population in Chesterfield County. JTPA/CATC Summer Title II (33,500) 0.0 In prior years CCPS assisted Capital Area Training Consortium (CATC) in developing and operating an in-school youth program for ages 14-21 designed to provide the Job Training Partnership Act (JTPA) eligible students with various services. The federal funds allocated for this program were reduced and CCPS was not allocated funds for the summer of 2000. This request eliminates this grant. FY01 Title VI ( 8,321) 0.0 Title VI federal funds are used to improve quality and promote innovation at all levels of education. These funds must target six broad purposes. CCPS received notification of its estimated allocation of $201,679 through State Superintendent's Memo ~148 dated August 4, 2000. This award is a decrease of $8,321 from the estimated budget for FY01. FY01 Title VI Class Size Reduction 3,373 1.0 Federal funds have been allocated to help reduce school class size. CCPS received notification through Superintendent's Memo #27 dated May 26, 2000 of our FY01 grant award in the amount of $584,673. This is an increase of $3,373 over estimated budget. Due to increased funding in FY01 over FY00, CCPS will be able to hire 14.0 teachers instead of 13.0 (FY00 level). FY01 Headstart 36,580 0.0 Federal funds are given to localities to provide instruction to preschool children of low-income families. The philosophy of the program is to work with the family unit, in addition to the pre-school child. CCPS received notification on May 25, 2000 of the FY01 grant award in the amount of $945,580. This is an increase of $36,580 over the FY01 budget estimate. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of e FY01 Special Ed Interpreter Training 11,850 0.0 Tihe State allocates federal funds to localities to provide training opportunities for educational interpreters employed by individual school divisions. CCPS received notification from the State Department of Education on August 31, 2000 of the award of $28,450 for FY01. This award is an increase of $11,850 over the FY01 budget estimate. FY01 Drug Free Schools ( 4,042) 0.0 Federal funds are distributed to localities for the expansion of existing substance abuse prevention efforts and creation of new initiatives to discourage alcohol and drug abuse. The Federal Drug Free Schools and Communities grant awards have stabilized recently and our FY01 award is $180,058 which is a decrease of $4,042 from the estimated FY01 budget. FY01 Harrowgate Conflict Resolution 10,645 0.0 CCPS received notification from the State Department of Education on June 19, 2000 that funding has been continued in FY01 for the Harrowgate Conflict Resolution program in the amount of $10,645. The grant period is July 1, 2000 through June 30, 2001 with no extension of this termination date. FY01 Meadowbrook High Schools that Work 1,000 0.0 Meadowbrook High School has applied for and received continued funding for a Carl Perkins block grant for high schools that work program. The purpose of this grant is to improve the achievement levels in English 9 and Algebra at Meadowbrook. The budget estimated $9,500 for FY01; however, CCPS received notification from the State Department of Education on September 5, 2000 of an additional $1,000 of funding. FY01 Jobs for Virginia Graduates 1,000 0.0 CCPS received notification on June 29, 2000 of a grant award of $21,000 for the Jobs for Virginia Graduates program. The FY01 budget was estimated at level funding of $20,000; therefore, this award increases the budget by $1,000. FY01 Manchester Community Services FY01 Thomas Dale Community Services 8,000 0.0 13,000 0.0 The Community of Caring program helps to create a caring, supportive environment in which home, family and community work together to assist CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 8 students to make responsible decisions, build caring relationships and create a school environment in which universal values such as trust, caring, respect, responsibility, and family are taught. CCPS received notification on June 29, 2000 from the State Department of Education of a continued grant award of $8,000 for Manchester High. In addition, Thomas Dale was awarded a first year grant of $13,500 to begin this type of program at that location. FY01 Special Education Project TRAIN 4,613 0.0 CCPS was awarded a mini-grant from the Virginia Department of Rehabilitative Services to purchase assistive technology devices and supplies. The funds must be spent and reported to the State by January 30, 2001. These funds need to be appropriated in order to spend them as intended. FY01 JTCC Tech Prep PEER Grant 3,875 0.0 CCPS received notification from John Tyler Community College on April 3, 2000 of anticipated funding for a Tech Prep PEER Grant in the amount of $3,875. The grant is titled Essential Workplace Skills Reinforcement and the program will take place at the Chesterfield Technical Center during FY01. Sub-total Federal Grant Revisions 453,576 19.2 State Grants FY01 Dropout Prevention ( 1,767) 1.0 State funds are disbursed to localities to assist school divisions in identifying potential dropouts, to assess each student's individual needs, and to provide each student with additional support or alternative program needs. The FY01 allocation for CCPS of $320,233 or $1,767 less than our anticipated budget for FY01. FY01 Individual Student Alternative Education Plan (ISAEP) 1,135 1.0 In FY00 CCPS was awarded an ISAEP to develop a program that serves students not currently served in either the GED or Literacy Development Program. The difference this program covers is either age or academic ability. The program strives to adequately prepare students to enter the GED program where they can obtain a GED and provide students with marketable job skills. The grant will provide a teacher position to oversee this program. CCPS received notification from the State Department of Education on July 21, 2000 of $48,335, which is $1,135 more than budget. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 6 of 8 FY01 Governor's Best Practice Centers ( 1,475) 0.0 In April 1999 the Governor announced that five new Best Practice Centers were being established to assist public schools by helping local school divisions meet the Virginia standards of Learning (SOLs) and Standards of Accreditation (SOA) through raising student academic achievement. CCPS was selected for the Region I center. Staffing provided by the State includes a director, a specialist for curriculum and instruction, a specialist for accreditation and assessment, and a specialist for instructional technology. CCPS provides space for these four individuals plus provides clerical assistance as support for the staff. The actual allocation for FY01 is $58,525 or $1,475 less than budget. Sub-total State Grant Revisions ( 2,107) 2.0 Local Grants FY01 Life Skills Training (summer) 60,000 0.0 A life skills training program was developed by Dr. Gilbert Botvin, Director of Cornell's Institute for Prevention Research for middle school students on drug awareness information and skills such as goal setting and decision making. The program helps students learn to say ~no" to tobacco, alcohol, and other drugs. During FY00 CCPS received notification from Brown and Williamson Tobacco and Philip Morris, U.S.A. that funding of $99,354 would be provided to incorporate Life Skills Training in Chesterfield. In July 2000, CCPS received an additional $60,000 to be used for a summer program to provide a leadership conference ($35,000) and to provide student reward funding for students who successfully complete the program. The summer funds of $60,000 need to be appropriated at this time. FY01 Juvenile Accountability Incentive 20,000 0.0 CCPS has received notification from Chesterfield County of a $20,000 block grant award for the Juvenile Accountability Incentive Block Grant. The Chesterfield/Colonial Heights Community Criminal Justice Board (CCJB) serves as the advisory body that recommends expenditures under this grant. The CCJB has recommended establishing a pilot program at Falling Creek Middle to reduce truancy among court-involved youth in this area. For FY2001 the State truancy funds are also required to be spent in this area and can be used in conjunction with this program. Ail funds must be expended by December 31, 2000. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 7 of .8 I I FY01 Bensley Tutorial Block Grant 6,000 0.0 For the past four years with support from the Chesterfield County Outreach Program, the Park Lee Learning Center has provided a structured, supervised, after school homework program for first and second graders who need assistance. Due to the lack of unqualified staff and space, the Outreach Services coordinator contacted Bensley Elementary and now school personnel on site administer the program. Additional benefits of having the program at Bensley includes allowing more students to be served, providing instruction by certified teachers, and reinforcement of skills and curriculum taught during the regular day. The overall benefit is the increased student achievement. Funds have been awarded to CCPS for this program from the Community Development Block Grant in the amount of $6,000 for FY01. Sub-total Local Grant Revisions 86,000 0.0 Total School Grant Revisions $537,469 21.2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 8 of 8 Meetino Date: December 20. 2000 Number Bud.qet and Mana.qement Comments: This date has been scheduled to hold a public hearing to consider appropriating $537,469 in grant funds and the creation of 21.2 positions for various grants as outlined in the summary of information. Notification has been received on the various grants that have been awarded. The budget must be adjusted to reflect the actual grant awards. Preparer: Rebecca T. Dickson Title' Director, Budget & Mana,qement An Affiliate of Media General AdvertiSing P, O, Box 85333 {8041 649-6000 Descri ptio AdS TAK'I;, NOTf(¥[TAKF, NIC~ FfCfi THAT THR BOARD O 72 00 x ATTACH Media General Operations, Inc. Publisher of THE RICHi'C~ON D TIMES-BISPATCH fhis is tO ee~tf7 that the attached TAKR N©TK'%TAKF. NOT'~C'~ was pub~ist~ed ~y Richmond NewSpapers, inc. in the C~ty of Richmond, State of Virginia, on the fo~owi~§ ~at~s: 12/13/2000 HERE SwOrn to and subscribed before N :ary Public State of Vir¢ nia BY Commission expires CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Item Number: 16.c. Public Hearing to Consider a Proposed Zoning Regarding the Fee to Amend a Condition of zoning Ordinance Amendment County AdministratOr's Comments:, County Administrator: Board Action Requested:. Recommend the Board of Supervisors adopt the attached Zoning Ordinance Amendment regarding the fee to amend a Condition of zoning. Summary. of Information: During the budget process last spring, the Board of Supervisors approved a general fee increase and asked the Planning staff to review the fee to amend a condition of zoning. The current fee is $1600.00 per condition for an amendment to a proffer, textual statement or condition of zoning. Planning Commission and staff recommend the condition of zoning fee be amended as follows: $1,600 for the first two conditions, plus $400 for each condition thereafter. This change reflects a decrease in the amount of the current fee but is projected to have minimal impact on total revenues. The Planning Commission held a public hearing on the proposed change on October 17, 2000, and recommends approval. Preparer: Title: Director of Planning C :DATA/BOS/AGENDA/2000/DEC2000.2/GOK Attach ments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 20. 2000 Number Bud.qet and ManaRement Comments: This item requests that the Board adopt a zoning ordinance amendment that would modify the fee charged for amending a condition of zoning. According to this amendment, the fee would remain at the current level of $1,600 for the first two conditions, and be reduced to $400 per condition thereafter. Planning staff indicate that this amendment would only result in a marginal loss in revenue collected by the County (less than $2,000 per year) because the increased volume in applications will offset the reduced fee per condition. Preparer: Rebecca T. Dickson Title: Director, Budget & Management AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-25 RELATING TO FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-25 of the Code o_f the County of ChestertTeld 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-25. Fees. The following fees, which include the costs of hearings, advertisements and notices when required, shall be deposited simultaneously with the filing of the application: 000 (b) Conditional uses and special exceptions: (3) 000 Planned development: c. Amend condition of Planned development to include a condition ora textual statement, per first two conditions... 1,600.00 Each additional condition thereafter... 400.00 (c) 000 Amend condition of zoning, other than condition of planned development: (1) ' Per first two conditions... 1,600.00 Each additional condition thereafter... 400.00 000 That this ordinance shall become effective immediately upon adoption. 1914:50823.1 An Affiliate ot ~aedm germra~ Advertising Affidavit (This is no~ a bill P~e~se pay from ~vo~ce) R O. Bo× 85333 Richmond, Virginia 23293A)001 (804) TAKF N©TI'CRTAKR NOT]'CR THAT THE 2F}A'RD ¢} 2.00 x 2400 Publisher of ATTACH HERE THE RICHA~ON D T]~ES-DISPATCH This is to ceAify that the aAached TAKF was punished by R~chmond NewSpapers, ]nc~ ~n the C Stat~ of Vkg~nia, on the f°~]owing ~at~s: 2/06/2000 12/13/2000 Sworn to and subscribed before State of ¥ir~inia CRy of Richmond ~{y CommisSion e~]res '' ~$ iS NOT A B~LL PLEASE PAY FROM ~ . THANK CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: December 20, 2000 Item Number: 3_6.D. Subject: Public Hearing to Consider the Appropriation of $2.810 million from FY2000 Results of Operations for County and Schools County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the appropriation of $2.810 million from FY2000 Results of Operations for County and Schools as outlined below and authorize the creation of 18 full time firefighter positions. Summary of Information: On November 8, 2000 staff reviewed FY2000 results of operations with the Board. Undesignated ending fund balance at June 30, 2000 was approximately $45.5 million compared to the budgeted estimate of $32.2 million. When the FY2001 Budget was adopted last April, the County Administrator identified items staff planned to bring back to the Board pending financial results from FY2000. Consistent with the Budget presentation last April and the items that were generally identified at that time, staff recommends the following reappropriations in FY2001: Fire Staffing for Forest View Staffing for Enon/Rivers Bend Career Development Staffing for Clover Hill, Bensley, & Dale Staffing for Manchester Volunteer Rescue Squad $152,000 200,400 91,400 217,000 241,000 Preparer: Rebecca T. Dickson Title: Director of Budqet and Manaqement Attachments: ~---] Yes No Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA December 20, 2000 Page 2 of 2 Summary of Information (cont.) Police-Surveillance van/Chester Precinct costs Parks & Recreation-New facilities, Capital, and Other Libraries-Books/Electronic Resources and Furnishings 110,000 171,600 327,200 Since adoption of the FY2001 Budget, staff has identified the following additional issues for which reappropriation is being requested: Audit of Educational Effectiveness - School/Match Study Department Relocation in Administration Building $ 92,925 210,000 In addition, on November 8 staff reported that schools had $996,388 in unspent appropriations available from FY2000 results. Reappropriation of these funds to schools is requested. Schools Unspent appropriations for non-recurring items $996,388 A public hearing is required for these reappropriations. Staffing for the Fire Department requires the creation of eighteen (18) full time firefighter positions; 6 for staffing the Manchester volunteer rescue squad and 12 for staffing Clover Hill, Bensley, and Dale stations. Attachment A Memo # 108 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, November 14 2000, at seven-thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: Dianne E. Pettitt, Chairman Marshall W. Trammell, Jr., Vice-Chairman Elizabeth B. Davis Lloyd A. Lenhart James R. Schroeder, DDS RESOLUTION WHEREAS, the FY2000 Approved School Board Budget included a County General Fund transfer (the "Transfer") of $150,575,100, excluding State Sales Tax; and, WHEREAS, after various adjustments were made during the fiscal year, the revised budgeted Transfer at June 30, 2000 was $156,774,780, excluding State Sales Tax; and, WHEREAS, only $153,533,967 of the Transfer was used for expenditures due to efficiencies during FY2000; and, WHEREAS, at June 30, 2000 the School Board had a balance after reserves and adjustments of $996,388 in the Transfer; and, WHEREAS, actual taxes for FY2000, after adjustments and contributions to fund balance, provided additional funds to the School system of $3,822,401; and, WHEREAS, the County Board of Supervisors on November 8, agreed to return these funds to the School Board upon their requesting this action from the Board of Supervisors; NOW THEREFORE BE IT RESOLVED, that on motion of Elizabeth B. Davis, seconded by James R. Schroeder, the School Board does hereby request the County Board of Supervisors to set and hold a public hearing to appropriate $996,388 of FY2000 expenditure savings for use in the FY2001 budget for non-recurring items, and to include $3,822,401 of additional FY2000 property taxes in the FY2002 School Board targoL-:--~ ,L__~-~ ~~ Patricia W. Bartlam, Clerk ' y K. ~naday-,'~r., Sup~/d~nt Ar~ AffriCate o l' Media General P. O~ Bo× 85333 ~ichmo~d, Vi~¢nia (804) 649~6000 Ad Size 'FAKE N©TICRTAKE NOTICE THAT Tt4E 'R©AR D O ATTACH Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE N©TfC~RTAKE b4(}Tl('l: was publbhed ~y Richmond Newspapers, Inc. in tbe C~y of Richm~d, State of Virginia, on the following dates: 12/13/2000 Sworn to and subscribed before State of Vir§inia CRy of Richmond My commission expires CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: December 20, 2000 Item Number: 16.E. Subject: PUBLIC HEARING: Ordinance to Vacate a Fifty Foot Right of Way Known as Treport Road and Fifteen Foot Temporary Construction Easements Within Salisbury Heathland - Section A County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a 50' right of way known as Treport Road between Lot 1, Block C and Lot 16, Block B, and 15' temporary construction easements within Salisbury Heathland - Section A. Summary of Information: Frederick M. Cozad and Linda W. Cozad requested the vacation of a 50' right of way known as Treport Road between Lot 1, Block C and Lot 16, Block B, and 15' temporary construction easements within Salisbury Heathland - Section A. On November 8, 2000, the Board of Supervisors continued the public hearing because of issues relating to access to an adjoining residential development. Use of Treport Road to access the adjoining property is prohibited by zoning. If vacated, a 20' drainage easement will be retained. District: Midlothian Preparer:- .~~,~ -z.,J. ~ John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No VICINITY SKETCH ORDINANCE TO VACATE A FIFTY FOOT RIGHT OF WAY KNOWN AS TREPORT ROAD AND FIFTEEN FOOT TEMPORARY CONSTRUCTION EASEMENTS WITHIN SALISBURY HEATHLAND - SECTION A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 16 .F. Subject: PUBLIC HEARING: Subdivision Ordinance to Vacate a Portion of Kovac Acres County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of Kovac Acres Subdivision. Summary of Information: Calvary Baptist Church has submitted an application requesting the vacation of a portion of Kovac Acres Subdivision. Necessary easements will be retained. This request has been reviewed by staff and approval is recommended. District: Matoaca John W. Harmon Title:Riqht of Way Manager Attachments: Yes No VICINITY SKETCH ORDINANCE TO VACATE A PORTION OF KOVAC ACRES SUBDIVISION Happy Hill Shop Ctr Ivey M WHITEHOUSE I Allied Chemi( Research Lal Tower '.,....~ 6-125g0 JEFFERSON U.S. ROUTE I & ,~dl ~ ~ ~ ~ 23 ~~ ~/~ ~ 25 GPIN: 80~42300000 27 D.B. 1503, PG. 782 q~tm: 80~J0~22~000 ~ D.B. ~05~, PG. 600 30 GRAHAM A. III ~ GPIN: 8~301822000~ ~ 32 D.~. 3324. P~ 332 ~ ~ ~ ~ ~ ~IN: ~30237200~ N05.~,E ~ ~ . ~ D.8. 1332, PG. 374 " ~ ~ '~. ~09 ~ ~ 152 .,~ ~' ~ · 116 An Affiliate ot l~dedia General Advertising Affidavit (This is not a bill, Please pay from invoice) P, O. Box 85333 Ricr~mond, Virginia 23293-0001 (804) ~ 2/I 3/20©0 IDate Code Description Ad Size ATTACH HERE ['AKR NOTfCRTHAT ON DRCRM'RRR 20 2000 AT 7 200 x 1600 Media General Operations, Inc. Publisher of g0:g 4g THE RiCH~ON D TI~ES-DISPATCH Th!s ~s to ce~ify that the attached TAKE NO'T"fCF. THAT C)N DR(' was published by Richmond Newspapers, Inc. in the City of Richmondi State of Virginia, o~ the following dates: 12/06/2000 12/13/2000 T~e first ~nse~t~on being given .... 12/o4/20o0 Sworn to and subscribed before Notary Public Superviso¢~_~/ C~y of RiChmond THIS IS NOT A BILL, PLE AY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 16 .G. Subject: PUBLIC HEARING: Ordinance to Vacate an Eight Foot Easement Across Lot 1 Amended Winners Circle at Triple Crown County Administrator's Comments: County Administrator: Board Action Requested' Staff recommends that the Board of Supervisors adopt an ordinance to vacate an 8' easement across Lot 1, amended Winners Circle at Triple Crown. Summary of Information: William B. DuVal and Gene H. DuVal have submitted an application requesting the vacation of an 8' easement across Lot 1, amended Winners Circle at Triple Crown. This request has been reviewed by staff and approval is recommended. District: Matoaca Title:Right of Way Manaqer Attachments: Yes No VICINITY SKETCH ORDINANCE TO VACATE AN EIGHT FOOT EASEMENT ACROSS LOT 1 AMENDED WINNERS CIRCLE AT TRIPLE CROWN Smitl~i ES Advertising Affidavit (Th~$ is not a NIL P~ease pay f%m invoice) C[~ESTf~RFII,D CO RIGHT WAY WAY DF, PT KRAIISE ROAD VA 23832 P, O. Box 85333 Richmond, Vkginia 23293~001 (804) 649-6000 [Date Code Description Ad Size AccoUnt Num: 2206,% 12 1 42000 12/1 ~/2000 121 TAKE N©TICF, THAT ON DRCEMgF, R 20 2000 AT 7 2.00 x 16.00 ATTACH HE RE Media General Operations, Inc. PuNisher of THE RICHMON g TIMES-DISPATCH This is to oer[i~ that the a~ached TAKE NOTfCF. TkJAT ©N r)'f~( was pUbliShed by Richmond Newspapers, Inc. in the City of Richmod~ State of Virginia, on the following dates: 12/06/2000 12/13/2000 The first insertion being given Sworn to and subscribed before NoraW Public State of Virginia C~/of RiChmon d MY Commission e~ires '" SuperviSor "~Z THIS IS NOT A BILL, PLEAS~ PAY FRO~ INVOICE. THANK yOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of I Meeting Date: December 20, 2000 Item Number: 16.H. Subject: Public Hearing to Consider the Conveyance of Leases of Real Property at Various Park Sites and Athletic Complexes for Operation of Food Concessions by Co-sponsored Athletic Associations and Leagues County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve the conveyance of leases of real property per the attached recommendation for operation of food concessions at various park sites. Summary of Information: In the past, the concession facilities have been operated by co-sponsored athletic associations or leagues that use the adjoining ballfields. All current leaseholders have expressed an interest in renewing their respective leases with the county. After receiving public comments, the Parks and Recreation Advisory Commission unanimously approved a recommendation that all current leasing arrangements (attached) be renewed. The term of 5he new leases will be January 1, 2001 - December 31, 2003. A public hearing and approval of the Board is necessary to execute the lease agreements. Staff Recommends that the Board of Supervisors approve this request. Preparer: ~~~Title: Director, Parks and Recreation MiChael S. Golden Attachments: Yes No LONG TERM CONCESSION FACILITY LOCATIONS Reconunended for Leases for the Term of 1/01/01 to 12/31/03 LOCATION LEASEHOLDER Bensley Park Bird Athletic Complex Ettrick Park Goyne Park Harrowgate Park Iron Bridge Park Iron Bridge Park Iron Bridge Park Point of Rocks Park Manchester High School Matoaca Park Rockwood Park Robious Athletic Complex Woodlake Athletic Complex Warbro Complex Bensley Athletic Association Chesterfield Youth Softball Association Ettrick Youth Sports Association Chester Youth Sports Boosters, Inc Harrowgate Athletic Association Central Chesterfield Little League Chesterfield Baseball Clubs, Inc. Chesterfield Softball Association Enon Athletic Association Chesterfield Little League Matoaca Athletic Association Chesterfield Baseball Clubs, Inc. Huguenot Little League Midlothian Youth Soccer League Chesterfield Softball Association An Affiliate of f~ed[~ Gener~[ P~ O, Bo× 85333 Richmond, Virginia 23293~0001 (804) 649~6000 Ad Size EAK E N(}T)CETAK E N(}TI'CF~ THAT TI.~/E )g©A F~ D © 2_(}0 x Media Genera~ Operations, )nc. Publisher of ATTACH HERE t2/t3/2000 The first inseAion being given Swor~ to and subscribed before State of Virginia C~y of R]chmond My commission expires CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: December 20, 2000 It~ N,,~ber: 16.I. Subject: Public Hearing for Appropriation of Funds and Authorization to Enter VDOT/County Agreement for Two Separate Secondary Road Construction Projects County Administrator's Comments: County Administrator: .Board Action Requested: A public hearing is scheduled for the Board to consider the appropriation of funds for two separate secondary road highway projects. Summary oflnformation: When the Board approved the Secondary Road Six Year Improvement Plan on March 15, 2000, the County Administrator was authorized to execute VDOT/County agreements for the design, right-of-way acquisition and construction of projects in the plan. VDOT has asked the County to assume the design, right-of-way acquisition and/or construction activities, at VDOT cost, for the Newbys Bridge Road (Walmsley to Hagood) reconstruction project and the Winterfield/Salisbury intersection improvement project in order to accelerate their construction. (Continued on next page) Preparer: ' Agen472 racken Title:,, Director of Transportation Attachments: Yes -~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information. (Continued) If the County assumes the responsibility for these projects, VDOT/County design/right-of-way/construction agreements, similar to those the County has executed in the past, will be necessary. Under the terms of the agreements, the County will perform the various activities and be reimbursed by VDOT. The estimated cost of the Newbys Bridge Road design and right-of-way acquisition is approximately $6.1 million. The estimated cost of the design, right-of-way acquisition and construction of the Winterfield/Salisbury intersection improvements and signalization is approximately $770,000. Since the costs of the projects exceed $500,000, an appropriation public hearing is required. ,Recommendation: Staff recommends the Board: 1) Appropriate $6.1 million in anticipated VDOT reimbursements for the Newbys Bridge Road (Walmsley to Hagood) reconstruction project; and 2) Appropriate $770,000 in anticipated VDOT reimbursements for the Winterfield/Salisbury Intersection Project. Qistrict: Clover Hill, Dale, Midlothian December 20, 2000 Agen472w/Attachment CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: December 20. 2000 Number Bud.qet and Management Comments: This date has been scheduled to hold a public hearing to consider the appropriation of $6,870,000 in anticipated VDOT reimbursement for the design, right-of-way acquisition, and/or construction for the Newby's Bridge Road (Walmsley to Hagood) reconstruction project ($6,100,000) and the Winterfield/Salisbury intersection improvement project ($770,000). VDOT has asked the County to assume these projects in order to accelerate the construction process. Staff has established a system for monthly monitoring of VDOT projects for which the County has assumed construction and design activities. Staff will closely monitor reimbursement activity for these projects to avoid potential cash flow issues for the County. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement NEWBY'S BRIDG RECONSTRUCTION 2 0 2 4 Miles WINTERFIELD & SALISBURY INTERSECTION IMPROVEMENT 0:6 0 0.6 1.2 Miles ' I Advertisin9 Affidavit (This is not a bi~l. P~ease pay from invoice) P, O. Bo× 85333 Richmond, VirCnia 23293-0001 (804) 6494000 Code Descd_ priori Ad Size TAKE N©TICETAKEN©TICE TH-AT THE -R©ARF) © 2.0() x 71.00 ATTACH HERE Media General Operations, Publisher of THE. RItCHI~ION D TIMES-DISPATCH This is to certify that the attached TAKF, N()T~CFFAE'F, N"©Tt(':]: was published by Bchmend NeWspapers, ~nc. in the C~ty of Richmond, State of Virginia, on the fall°wing dates: 12/13/2000 Sworn to and subscribed before me this _ ' () State of Virginia City of R¢#nond My Commiss~on expires THIS IS NOT A BILL. PLEASE PAY FRO~ INVOICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: December 20, 2000 Item Number: 16.J. Su~ect: Public Hearing to Consider the FY02 Enhancement Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to (1) approve the FY02 Enhancement Priority Projects List and forward to area MPO's; (2) adopt resolutions of support for the projects; (3) designate the project local match funds and, if approved, authorize transfer of FY01 General Road Improvement Funds; and (4) authorize the County Administrator to enter into agreements for the projects. Summary oflnformation: The Virginia Department of Transportation (VDOT) Enhancement Program is intended to creatively integrate transportation facilities into the surrounding communities and the natural environment. Projects eligible for funding include pedestrian and bicycle facilities, scenic easements, historic highway projects, landscaping, historic preservation, rehabilitation of historic buildings, preservation of railroad corridors, removal of outdoor advertising, archeological planning, and research and mitigation of pollution due to highway runoff. A $19 million per year statewide Enhancement Fund has been established for VDOT to carry out the program. Transportation Enhancement Projects are financed with 80% VDOT funds and a minimum 20% local match. The local match is usually provided from County funds, from others or by in-kind contributions. VDOT staff will evaluate project applications and make a recomraendation to the Commonwealth Transportation Board for inclusion in the FY02-FY07 Virginia Transportation Development Plan. (Continued next page) Preparer: /~ ~'/b(~ (~a.c R.J. McCracken Agen4 Title:Director of Transportation Attachments: Yes -~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary of Information: (Continued) The proposed FY02 Enhancement Projects (see Attachments A and B) are the same as those approved by the Board for FY01 with the following changes: Increase the estimated costs of the Cogbill Road Sidewalk Project at the School Board Facility, the Westfield Road Sidewalk, and the Hickory Road Sidewalk Project. Delete the Route 360 Landscaping Project (Turner Road to Courthouse Road) Phase II. This project has been completed. · Add the Route 360 Streetlight Project. Add the Spirea Road Sidewalk Project {Gordon School Road to Sunflower Lane). This project will provide sidewalks on one side of Spirea Road. Add Walton Park Road Sidewalk Project Phase II. This project will extend the sidewalk on the west side of Walton Park Road between Watch Hill Road to Walton Park Lane. Adjust the priority list to identify a priority project for each district. Note: Streetlight projects, if built, require the County to bear the operating expense associated with the lights. For the Priority project, Genito Road Streetlights, this would amount to approximately $2100/year. Each year the Board must reconfirm support for requested enhancement projects by adopting a resolution of support which guarantees the County will provide the local match. After discussions with VDOT representatives, staff is of the opinion that the County should limit the projects that are submitted for consideration. If the Board wishes to request enhancement funds for the top five projects listed on Attachment A, resolutions of support should be adopted for these projects. The Board would also need to designate funds for the local matches. Unless the Board directs otherwise, no other project requests for funds will be submitted this year. The remaining projects will stay on the "Proposed Enhancement Project" list for the Board's consideration in the future. Continued next page CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of ~- Summary of Information: (Continued) Recommendation: Staff recommends the Board take the following actions: Approve the proposed FY02 Enhancement Projects list of priority projects (Attachment A) and forward it to the Richmond and Tri-Cities Metropolitan Planning Organizations for approval. o Adopt the attached resolutions requesting VDOT approval and guaranteeing the local match for the projects. Designate and approve transfer from the FY01 General Road Improvement appropriation, upon approval and funding by VDOT, the amounts for the local match as shown on Attachment A. Authorize the County Administrator to enter into agreements between VDOT/County/consultant/contractor, for design, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for projects funded by VDOT. District: Countywide December 20, 2000 Agen474w/Attachments CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 6. of 4 Meetina Date: December 20. 2000 Number Budget and Management Comments: This request is to hold a public hearing to consider the FY02 Road Enhancement Projects. Local matches are needed as follows: $80,000 for the Walton Park Sidewalk, Phase II project, $94,000 for the Cogbill Road Sidewalk (Meadowbrook HS to Meadowdale Library), $48,000 for the Point of Rocks Bike Trail, Phase I Project, $10,000 for Genito Road Street Lights Project, and $57,000 for the Halloway Avenue Sidewalk, Phase II Project. The balance in the FY01 General Road Improvements Account is $754,457. Staff recommends approval of the transfer of up to $289,000 from the General Road Improvements Account, subject to VDOT approval and match for these specific projects. Should these projects be approved by VDOT, the remaining balance in the General Road Improvements Account after the required County matches will be $465,457. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY PROPOSED FY02 ENHANCEMENT PROJECTS Priority Projects: Point of Rocks Bike Trail - Ph I of $1.3M project Genito Road Streetlights - Fox Chase Lane to Watercove Road Cogbill Road Sidewalk - Meadowbrook HS to Meadowdale Library, Phase I of a $0.82M project Halloway Avenue Sidewalk ~ Ph Il of $1M project Wa[ton Park Sidewalk, Phase II of a $1.1 M project Other Projects: Salem Church Road Sidewalk - Public Phase of $0.35M project Cogbill Road Sidewalk at School Board Facility Spirea Road Sidewalk - Gordon School to Sunflower Lane Chestedieid Avenue Sidewalk Hickory Road Sidewalk - Ravensbourne to Woodpecker, Phase I of $1.2M project East River Road Sidewalk and Pedestrian Trail (RR RW to River) Westfield Road Sidewalk, Phase I of $1M project VSU Entrances Landscaping Route 10 Streetscaping (Courthouse Complex) - Ph II Route 10/I-295 Landscaping Route 360 Landscaping, Route 288 to Swift Creek Centre Street Streetlights Countywide Gateway Project Robious Road Streetlights, Phase I Route 360 Streetlights, Old Hundred to Woodlake Dutch Gap Conservation Area Trail and Pedestrian Bddge Pocahontas State Park Perimeter Trail Powhite Parkway/Route 288 Sight & Sound Barriers - Ph I Estimated Cost $240,000 $50,000 $470,000 $285,000 $400,000 $76,000 $225,000 $500,000 $95,000 $400,000 $900,000 $500,000 $140,000 $870,000 $50,000 $70,000 $40,000 $220,000 $50,000 $200,000 $150,000 $340,000 $1,000,000 Local Match Appropriations $48,000 $10,000 $94,000 $57,000 $80,000 ATTACHMENT A Proposed FY02 Priority Enhancement Projects Chesterfield County Walton Park Sidewalk, Phase II Genito Road Streetlights Cogbill Road Sidewalk Meadowbrook HS to Meadowdale Ubrary Point of Rocks Bike Trail Phase I Halloway Avenue Sidewalk A'FFACHMENT B WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for Phase II of the construction of sidewalks along Halloway Avenue in the Matoaca Middle/High Schools and Matoaca Park area; and BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $285,000 for planning, design, right-of-way, and construction of Phase II of the Halloway Avenue Sidewalk Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for Phase I of the construction of a bike trail along Enon Church Road from East Hundred Road (Route 10) to Point of Rocks Park; and BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $240,000 for planning, design, right-of-way, and construction of Phase I of the Point of Rocks Bike Trail Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution~ approval of a proposed enhancement project; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for the installation of streetlights along Genito Road from the Fox Chase Lane to Watercove Road; and BE IT FURTHER RESOLVED, that the Board hereby agrees to pay 20 percent of the total estimated cost of $50,000 for planning, design, right-of-way, and construction of the Genito Road Streetlight Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for Phase I of the construction of a sidewalk along Cogbill Road from Meadowbrook High School to Meadowdale Branch Library; and BE IT FURTHER RESOLVED, that the Board agrees to pay 20 percent of the total estimated cost of $470,000 for planning, design, right-of-way, and construction of Phase I of the Cogbill Road Sidewalk Project from Meadowbrook High SchoOl to Meadowdale Branch Library, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. WHEREAS, in accordance with the Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of a proposed enhancement project; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB establish a project for Phase II of the construction of sidewalks on one side of Walton Park Road from Watch Hill Road to North Woolridge Road; and BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent · of the total estimated cost of $400,000 for planning, design, right-of-way, and construction of Phase II of the Walton Park Road Sidewalk Project, and that, if the Board subsequently elects to unreasonably cancel this project, the County of Chesterfield hereby agrees that the Virginia Department of Transportation will be reimbursed for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. An Affiliate of Media Genem~ Adverdsi nB Aff~da¥it (This is not a bHI, Please p~¥ f~o~ i~voice) P~ O. Bo× 85333 Richmond, Virginia 23293~0001 (804) Ad Size 2 00 x RS.00 ~dedia General Operations, Inc. Pu blisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached was published ~y Richmond Newspapers, lnc, in the Stat~ of Virginia, on the following dates: 12/13/2000 subscribed before public CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 20, 2000 Item Number: 18. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Commen~: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on January 10, 2001, at 4:00 p.m. Preparer :~~0~ ~~ Lisa H. Elko Attachments: Yes Title: No Clerk to the Board