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03-09-2005 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 5.A. Subiect: Resolution Recognizing the Contribution of Austin Brockenbrough and Associates Towards Development of the Government Center Demonstration Fitness Trail County Administrator's Comments: County Administrator: Board Action Requested: Recognize Austin Brockenbrough and Associates for their contribution of surveying and design service toward development of the Government Center Demonstration Fitness Trail. Summary of Information: Austin Brockenbrough has agreed to donate surveying and design services toward construction of the trail. The Parks and Recreation Department is developing a demonstration fitness trail system on the Government Center Campus titled ~Government Center Demonstration Fitness Trail". The plan calls for a system of inter-connected trail and sidewalks linking all major areas of the complex with over six miles of soft surface trail at plan build-out. The CIP Budget provides $50,000 in funding for the first two-mile segment, to be completed in the fall of 2005. The master planning effort for the trail system involved county volunteers serving on focus groups and participating in design workshops to conceive the plan. Ten county departments serve as a technical advisory committee to assist the department in project development. The Department of Parks and Recreation has partnered with local engineering firms, vendors and the Bird High School and Technical Center students to augment funding by over 100% in goods and services. Upon completion, the project will provide a unique ~wellness" resource for the general public and County employees. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Ycs ---]No 00000:1. RECOGNIZING AUSTIN BROCKENBROUGH AND ASSOCIATES, L.L.P. FOR SUPPORT OF THE GOVERNMNET CENTER DEMONSTRATION FITNESS TRAIL WHEREAS, community service and voluntarism are greatest assets of Chesterfield County; and some of the WHEREAS, community partnerships are success of the trail development; and the foundation for the WHEREAS, Austin Brockenbrough and Associates, L.L.P. has contributed to Chesterfield County's economic development by providing high quality engineering designs of many county facilities such as schools, utilities, fire stations, parks and roads; by providing engineering services to local, private clients; and by employing county residents; and WHEREAS, Austin Brockenbrough and Associates will observe its 50tn anniversary in 2005 as a multi-disciplinary engineering and surveying firm which offers civil, mechanical, electrical and structural engineering services to government, industrial, commercial and private clients; and WHEREAS, Austin Brockenbrough and Associates recognizes Chesterfield County as being a great place to do business and a great place to live; and WHEREAS, Austin Brockenbrough and Associates wishes to give back to those who have helped them most - their community, clients and employees, and plans to celebrate by participating and hosting numerous events, including donation of services to Chesterfield County and working with L. C. Bird High School students on the new Chesterfield County Government Center Demonstration Fitness Trail; and WHEREAS, Austin Brockenbrough and Associates has agreed to donate surveying and design services valued at over $30,000, toward development of the trail. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9th day of March 2005, publicly recognizes and expresses its gratitude, on behalf of the county, to Austin Brockenbrough and Associates, L.L.P., for its many contributions. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: March 9, 2005 Item Number: 5.B. Resolution Recognizing the Contribution of Luck Stone Corporation Toward Development of the Government Center Demonstration Fitness Trail County Administrator's Comments: County Administrator: Board Action Requested: Recognize Luck Stone Corporation for their donation of gravel toward development of the Government Center Demonstration Fitness Trail. Summary of Information: Luck Stone has agreed to donate 2,000 tons of gravel toward construction of this trail. The Parks and Recreation Department is developing a demonstration fitness trail system on the Government Center Campus titled ~Government Center Demonstration Fitness Trail". The plan calls for a system of inter- connected trail and sidewalks linking all major areas of the complex with over six miles of soft surface trail at plan build-out. The CIP Budget provides $50,000 in funding for the first two-mile segment, to be completed in the fall of 2005. The master planning effort for the trail system involved County volunteers serving on focus groups and participating in design workshops to conceive the plan. Ten County departments serve as a technical advisory committee to assist the department in project development. The Department of Parks and Recreation has partnered with local engineering firms, vendors and the Bird High School and Technical Center students to augment funding by over 100% in goods and services. Upon completion, the project will provide a unique ~wellness" resource for the general public and County employees. Preparer: Michael S. Golden Attachments: Yes Title: Director1 Parks and Recreation I ooooo i RECOGNIZING LUCK STONE FOR SUPPORT OF THE GOVERNMENT CENTER DEMONSTRATION FITNESS TRAIL WHEREAS, community service and voluntarism are some of greatest assets of Chesterfield County; and the WHEREAS, Luck Stone wishes to give back to those who have helped them most - their community, clients and employees; and WHEREAS, Luck Stone has contributed to Chesterfield County's economic development through providing high quality stone products for many county facilities and by employing county residents; and WHEREAS, community partnerships success of the trail development; and are the foundation for the WHEREAS, Luck Stone has agreed to donate 2,000 tons of gravel valued at over $11,000 toward construction of the trail. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes and commends Luck Stone and its employees for their civic leadership and generous support for the public trails effort at the Government Center Complex. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Luck Stone and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: March 9, 2005 Item Number: 6. Subiect: Work Session on County Administrator's Proposed FY2006 Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's Proposed FY2006 Biennial Financial Plan. Summary of Information: This time has been set to continue work sessions on the County Administrator's Proposed FY2006 Biennial Financial Plan. This is the fourth of six budget work sessions. On February 9th, staff presented FY2006 projected revenues and the Community Services Board budget. On February 23rd, staff presented the Police Department budget and the School Board presented its budget. On March 7th, presentations were made by the Social Services Board, Constitutional Officers, the Human Services Division and Fire and Emergency Medical Services. This work session will include a review of the County Administrator's Proposed FY2006 Expenditure Budget, in addition to a presentation from the Management Services Division. Presentations from the Community Development Division and the Community Development Block Grant Office are scheduled for March 23rd A final work session is scheduled for April 13th' At this work session, changes to the proposed financial plans will be reviewed prior to adoption. Preparer: Rebecca T. Dickson Attachments: Yes Title: Director, Budget and Manaqement ~No #000005 000006 000007 000008 © ooooo~ 0 o 0 0 "0 ,-~ ~ 0 · ~,,,.I ~ 0 0 0 0000~.0 (D O0005.~L 0000~2 00005.8 o iL 0000:1.4 0000~.5 ~ c~ o o o o ~ o o o .~ .~ o 0000~.6 0000:1.7 000018 OOO019 000020 0 O000Z1 O000~Z 0000;~3 o oooo;~4 o~ 000025 000026 c~ 0 0 000027 Z © 000028 ooooaa OOO030 (D (D · ~:~0 a,_~ 0 ~ o 0 ~ o~ ~ o 00003~. 000032 000083 000034 ~ 0 ,_c) c~ 000035 0OO036 ~ 0 0 0 · ~.-,,I o 0 © 00003'7 000038 0000~9 '-0 O 000040 C) o O 00004'! c~ 0 c~ (D o~ 000042 0 0 0 ~ 0 0 0 o 0 · ~,-,,I oooo43 0 ¢.) 0 000044 r~ 0 0 ~ 0 000045 © 0 000046 OOO047 000048 iff. __1 000050 ~ ~ ~' ~ "~ 0oo052 000053 ~ ~ ~ -. ~ &. ~ .~ oooos4 000055 000057 000062 000067 000069 000072 00001;3 000076 r...~ ,~,, 000077 ~ ~ ~ ~ ~ ~ oooo?s ~ * ooooso CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 9, 2005 Item Number: 7. Subiect: Streetlight Installation Cost Approval (Deferred) County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a new streetlight installation in the Bermuda District deferred from the February 24, 2004 and July 28, 2004 Board meetings. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparer: Richard M. McEIfish Attachments: Yes Title: Director, Environmental En.qineerinq -~No # 000082 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICTs Arrowfield Road, in the vicinity of 2405 Cost to install streetlight: $2,303.70 (Design Costs $186.96) Does not meet minimumcriteri& for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000083 STREETLIGHT REQUEST Bermuda District Request Received: December 19, 2003 Estimate Requested: December 22, 2003 Estimate Received: February 9, 2004 Days Estimate Outstanding: 50 NAME OF REQUESTOR: Mrs. Kaye Hendrick ADDRESS: 14309 Ramblewood Drive Chester, VA 23836 REQUESTED LOCATION: Arrowfield Road, in the vicinity of 2405 Cost to install streetlight: $2,303.70 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 Vehicles per Day Qualified Requestor or Staff Comments: Requestor states: "We are in the process of building a home at 2405 Arrowfield Road. We are at a dead-end street. It is very dark. People dump trash, park, and do all kinds of things there. We feel lighting this area will deter these activities. We have since purchasing this property have had to haul away four truck loads of trash that have been dumped there since our purchase. VDOT had to haul away another load that blocked the road. We also have had deer carcasses dumped here during hunting season. We have had to remove a dryer, a commercial heating unit, and a compressed air bottle. We have also come up on two instances of teenagers selling drugs at the end of our driveway. We continue to haul away trash being dumped in front of our home site. In December 2004 we, again, had to remove yet another deer carcass. At Christmas we sustained $100 damage to our fence from vandals." 000084 Street Light Request Map March 9, 2005 KOVAc :T MANSION DR n- CIR This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 1,100 55O 1,100 Feet 000085 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: March 9, 2005 Item Number: 8.A.1. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Midlothian: Kings Farm at Riverdowns, Section 2 Kings Farm at Riverdowns, Section 4 Preparer: Richard M. McEIfish Title: Director, Environmental Engineering Attachments: Yes -]No OOO0$6 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - KINGS FARM AT RIVERDOWNS, SEC 2 DISTRICT: MIDLOTHIAN MEETING DATE: 9 March 2005 ROADS FOR CONSIDERATION: BREVVTONWAY POND CHASE CT POND CHASE DR POST MILL DR Vicinity Map: KINGS FARM AT RIVERDOWNS, SEC 2 OOO08'? Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - KINGS FARM AT RIVERDOWNS, SEC 4 DISTRICT: MIDLOTHIAN MEETING DATE: 9 March 2005 ROADS FOR CONSIDERATION: BREWTON TER BREWTON WAY Vicinity Map: KINGS FARM AT RIVERDOWNS, SEC 4 Produced By Chesterfield County GIS 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: March 9, 2005 Item Number: 8.A.2. Resolution Recognizing Mrs. Virginia L. Refo, Social Services Department, Upon Her Retirement on April 1, 2005 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mrs. Virginia L. Refo for 15 years of service to Chesterfield/Colonial Heights Department of Social Services. Preparer: Sarah C. Snead Title: Director-Social Services Attachments: Yc$ No 000089 RECOGNIZING MRS. VIRGINIA L. REFO UPON HER RETIREMENT WHEREAS, Mrs. Virginia L. Refo began her tenure in public service with Chesterfield County as an Adoption Social Worker in the Department of Social Services on February 5, 1990; and WHEREAS, in her role as Adoption Social Worker, Mrs. Refo was instrumental in developing Chesterfield County's Adoption Program into a national award winning Public/Private Partnership which promoted Permanency for Children and set the standard for best practice for adoption in Virginia; and WHEREAS, Mrs. Refo has worked tirelessly to promote permanency for children through her involvement and participation on the Adoption Outreach Planning Team, as well as representing that organization at the League of Social Work Executives and the Permanency Advisory Committee for the State Department of Social Services; and WHEREAS, Mrs. Refo has represented the Department of Social Services as a member of the Alliance of Social Work Practitioners and served as Co-chair of the Child Welfare Committee of that organization; and WHEREAS, under Mrs. Refo's leadership, participation at meetings of the Child Welfare Committee has increased and; WHEREAS, Mrs. Refo has been a role model of teamwork and professionalism for her colleagues both in and outside of Chesterfield County. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Virginia L. Refo, expresses the appreciation of all residents for her service to the county, and offers congratulations upon her retirement and best wishes for a long and happy retirement. 000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.3. Subiect: Street-Name Change County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve renaming a portion of Center Pointe Parkway to Lucks Lane. Summary of Information: Currently, Lucks Lane and Center Pointe Parkway merge in the center of the Route 288 right-of-way. There are no signs however along Route 288 that indicate access or interchange from Lucks Lane to Center Pointe Parkway. To accomplish adequate signage, six signs on the northbound lane of Route 288 and two signs on the southbound lane would require modifications. These very large, directional signs along Route 288 are very expensive to replace or modify. An alternative to this expense is a street-name change for an approximate 1500 feet of Center Pointe Parkway, necessitating replacement of only two, small street-name signs. Center Pointe Parkway would remain intact from its intersection with Charter Colony Parkway west along the northern access to Saint Frances Hospital. This name change would not affect any businesses and will alleviate any confusion of citizens traversing the area. Staff therefore recommends that approximately 1500 feet of Center Pointe Parkway be renamed Lucks Lane. District: Matoaca Preparer: Richard M. McEIfish Title: Director, Environmental Engineering Attachments: Ycs ~--]No # OOO09'I Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NAVD29. ~ Feet 0 lOrl>O0 400 Center Pointe Pkwy to remain Change 1500' i to Lucks Ln Printed by: GIS Copyright © 2005 Chestedield Counl 000092 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Subject: Item Number: 8.A.4. Request for Permit to Stage a Fireworks Display at 70 Bellona Arsenal, Midlothian, Virginia on May 27, 2005 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on May 27, 2005, with rain dates of July 2, 3 or 4. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia 23113, on May 27, 2005, with rain dates of July 2, 3 or 4. George Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property each year for thirteen years, except 1993 and 1999, without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. The Fire Marshal has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. Preparer: Steven L. Micas Title: County Attorney 0505:68297.1 Attachments: Yes ~ No 000093 Application for Fireworks Display (Print or Type All Information) Date of Application: 2/3/2005 Event Name: Ashley's Debutante Party Time of Fireworks: 9: 15pm Event Location: Rain Date: Date: 70 Bellona Arsenal Midlothian, n/a VA 23113 May 27, 2005 Shooting site/Display area: Sponsoring Organization: River front (include map) George F. Hoover Person In Charge of Event: - George F. Hoover Mailing Address: City; R ~ chmond Work Phone:' .804-794-3773 10700 Trade Road State: v^ Zip: ?3?36 Home Phone: 804-320-4447 Person Coordinating Fireworks: (for the sponsor) Mailing Address: City:__; Richmond Work Phone: George F. Hoover 10700 Tgade Road 804-794-3773 State: VA Zip: 23236 Home Phone: goz~-~20-4447 Company Responsible for Shooting: Mailing Address: City: R~ chmond Work Phone: 804-794-:3773 Shooters Name: George F. George F. Hoover 10700 Trade Road Hoover · ~:tate: vA _. After Hours: Zip: ?~736 . 804-320-4447 000094 Note: 1. 2. 3. Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. Include a site drawing noting discharge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Return application to: Chesterfield Fire Department Fire and Life Safety P. O. Box 40 Chesterfield, VA 23832 D~e: 2/3/2005 -Applicant's Signature: ~ ~~f'~"-/ PfintName: George F. Hoover ****************************************************************************** (office use only) Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Fire Official: Date: Event Representative: Date: , 000095 Pyrotechnic Devices for May 27, 2005 Hoover Family Show All Class "C" devices Various 50, 100, 200 shot cakes Approximately 15 minute display \\palladium\user data\SKemp\George Projects\Invitations & Part/es\fireworks 052705.doc \\palladium\user data\SKemp\George Proj ectsklnvitations & Parties\fireworks 052705~ 0 096 This certifies that CERTIFICATE OF INSURANCE [] STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois [] STATE FARM GENERAL iNSURANCE COMPANY, Bloomington, Illinois [] STATE FARM FIRE AND CASUALTY COMPANY, Scarborough, Ontario [] STATE FAP, M FLORIDA INSURANCE COMPANY, Winter Haven, Florida [] STATE FAP, M LLOYDS, Dallas, Texas insures the following policyholder for the coverages indicated below: Policyholder George ancl SuSanne L~oover Address of policyholder 80 Bellona Arsenal, ~idlothian, VA 23113 Location of operations 70 Bellona Arsenal, /~idlo~hian, VA 23113 Description of operations Picnic an~ Fireworks display Q5/27/~005 or The policies listed below have been issued to the poli3yholder for the policy periods shown. The insurance described in these policies is iect to all the terms, exclusions and conditions of those policies.. The limits of liability shown may have been reduced by any paid claims. ~'"~J ................................. ' POLICY PERIOD LIMITS'OF LIABILITY POLICY NUMBER TYPE OF INSURANCE Effective Date ! Expiration Date (at beginning of policy per!..o.d) ..... Comprehensive "' i BODILY INJURY AND Business Liability j PROPERTY DAMAGE [] Contractual Liability Each Occurrence $ [] Personal Injury [] Advertising Injury General Aggregate $ [] [] Products - Completed $ [] Operations A~grec~ate '" POLICY PERIOD BODILY iNJURY AND PROPERTY DAMAGE'" EXCESS LIABILITY Effeu-'flve Date i Expiration Dat~ (Combined Single Limit) ; 46-~D-7200-~. [] Umbrella 07/~5/2004[ = 0?/25/2005 Each Occurrence $ 2,000,0~0 [] Other , Aggregate $ 2,000, 0 O 0 ...... POLICY PERIOD .... Part I - Workers Compensation - StatUtory Effective Date; Expiration Date Workers' Compensation ; Part II - Employers Liability ' Each Accident $ and Employers Liability ; ', Disease - Each Employee $ ', Disease - Policy Limit $ POLICY'PERIOD LIMITS O~='~.IABILITY POLICY NUMBER TYPE OF INSURANCE Effective Date i Expiration Date (at beginning of policy period) -'4'6-CA-850~-3 ~ }{om~wners 1~/06/2004 i 12/06/2005 5~,000,000 THE CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANCE AND NEITHER AFFIRMATIVELY NOR NEGATIVELY AMENDS, EXTENDS OR ALTERS THE COVERAGE .&PP~OVED ,BY ANY POLICY DESCRIBED HEREIN. Name and Address of OertIfic~e Holder County of C~esterfie~ P 0 ~ox 40 Chesterfield, VA 23832 If any of the described policies are canceled before their expiration date, State Farm will try to mail a written notice to the certificate holder 30 days before cancellation. If however, we fail to mail such notice, no obligation or liability will be imposed on State Farm orjts a~qe, pt~s o~r r(;present4~tjves._ ,.~// Signature of Authorized R~resentative aGen~ 0~/27/~005 Title Date Brooks Bal%ich Agent Name Telephone Number (804) 2"/2-00~3 IAgent's Code Stamp Agent Code AFC Code OOO098 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: March 9, 2005 Item Number: 8.A.5. Subiect: Award a Contract to Early Marine, Sections of Falling Creek County Administrator's Comments: County Administrator: Incorporated for Cleanup of Various Board Action Requested: The Board of Supervisors is requested to award a $72,633 contract to Early Marine, Inc. for cleanup of various sections of Falling Creek below Falling Creek Dam; appropriate $84,657.84 FEMA reimbursement for the cleanup; and authorize the County Administrator to execute the necessary documents. Summary of Information: In the aftermath of Hurricane Gaston and the severe flooding that occurred downstream of Falling Creek Reservoir dam, three major areas of Falling Creek experienced severe channel blockages that could potentially cause future flooding problems. The Federal Emergency Management Agency (FEMA) worked with County staff to inspect areas of Falling Creek with three areas qualifying for FEMA reimbursement. Four bids were received February 14, 2005 ranging from $72,633 to a high of $283,000. The contract includes preparation of a burn area and removal and transport of all debris from the creek channel in three locations to the burn site. Risk Management confirmed that FEMA has currently provided $76,192.06 for this project. At closeout of the project, FEMA will contribute an additional $8,465.78. The County's share based on FEMA's formula will be less than $10,000. The additional funds above the contractor's price will be used to pay for load-inspection services that will record estimates of volume as required by FEMA. District: Bermuda and Dale Preparer: Richard M. McEIfish Title: Director, Environmental Engineering Attachments: Yes [-'~ No # 000099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 9, 2005 Budget and Mana.qement Comments: This item involves award of a contract in the amount of $72,633 to Early Marine, Inc. and a request to appropriate FEMA reimbursement in the amount of $84,658 for repairs and cleanup of various sections of the Falling Creek below Falling Creek Dam due to damage from Hurricane Gaston. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000100 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.6.a. Subiect: Request Permission for a Proposed Private Under Drain System to Encroach Within a Fifty-Foot Greenway Easement Across Lot 2, Queensmill, Section E-2 County Administrator's Comments: County Administrator: BoardActionReques~d: Grant Norman R. Way, Jr. and Caroline L. Way, permission for a proposed private under drain system to encroach within a 50 foot greenway easement across Lot 2, Queensmill, Section E-2, subject to the execution of a license agreement. Summary of Information: Norman R. Way, Jr. and Caroline L. Way have requested permission for a proposed private under drain system to encroach within a 50' greenway easement across Lot 2, Queensmill, Section E-2. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs No # O0010Z VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED PRIVATE UNDER DRAIN SYSTEM TO ENCROACH WITHIN A FIFTY FOOT GREENWAY EASEMENT ACROSS LOT 2 QUEENSMILL SECTION E-2 O~ ~D OD RD D/k~LL el Chesterfield County Department of Utilities OOO3.O3 Licensed Norman R. Way, Jr Caroline L. Way 1439 Shirlton Road DB. 4337 PG. 912 PIN: 729697591900000 104 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.6.b. Subject: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 12017 De Lavial Street County Administrator's Comments: County Administrator: BoardAction Requested: Grant Trina Lynn Allen, permission to install a private water service within a private easement and authorize the County Administrator to execute the water connection agreement. Summary of Information: Trina Lynn Allen, has requested permission to install a private service within a private easement to serve property at 12017 De Lavial Street. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Manager Attachments: Ycs '~No ~000'105 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 12017 DE LAVlAL STREET Lr rk~ ,£ CIR CT HOUSE N ST S Chesterfield Coun~ Department of Utilities I Iici eqla# ~3~3 l~et 000~.06 8.9* ~q.9' ~1 2~.6, ~6.r 36.5' I~ 25.0' DETAIL SCALE 1"=50' D.8. 19g9, P~. 1014 UMI~ OF ~O~ ~ ', ' _ ." DISTURBANCE ~"~ I~...,~-' ~,'o* · ~," .-' ~ ':."T' ~ .... ~~. GP~N: 78765,~,2o~ ,~I~. ....... I E J-"* 56.w. I ~7~ I,,"- q ,' . ~ . ,' ,,' ~ ~ ...' ~ ... s[~ ...' : ~ ~ Aaeo ,., ~,~ O~N~S V. ~ .." =,' STACY HARDAWAY .... I ..f ..' ~ ..~ D~ ~m~j~, H ~ j Z ~DN ~e~A='AAaa~AAAI "" I /' I ~/ .' ~ ~u~= fo~~~ IIII ' - .... --~ * ' ~'./ --~ .... , ....... ~----, AREA "::;~:: ................. ~ ,* .... .," fl PROP0SED,1 , I I . P~OPOSrn ~" I · " . ...... ~ DRI~ WAY I I""" ,.-- · " I .'~ .l" : .'"' /"' I ~IN: 78765431~900000 --/ , ,.'" ~' 15'~ ,." ~ ~ D.8. 5626, PG. 620 MCBAR INOUS~I[S INC. I .-'" ~lN~ 787654389000000 :"I' , 0.8, ~0, PG, 1~3 "' ; ' ' i /' /"~0' IN~[SS~ESS, ..'/ .... ..-' ~ ," ..... , ... , ..- ..,. i ~ ~ -'""-'" ' ' I ...................... ":'::':-= ........ ~ I~J B~ey & ~ M~u~. M~A MCLAU~U. : ~0' ~"' ~IN: 7~7S54289100~ I PUBUC I ~ I ~. ?~?~ ~IN: 787654225500000 O.B. 5~8. P~. 2~ I WA~RUNE ~ ' ' /D.a. 1900. P~. 514 ~ (~ c~)I ~ I . ~ ~., ,.../ - ~.. -- ....... -- ~- ..... ~' 270.~' TO ~E S~EET DE ~VIAL AVENUE ~o' ~/~ o 8as~ on g~lc d~e~lnaUon ~ls SCALE IN FEET pmpe~ ts In ~ne 'C' of ~e Hud defln~ fl~ harm a~ as ~n ~ CONPZLED P~T SHOW]NG A PROPOSED DWE~NG, on F.E.H.A. R~ lnsum~ ~m~~~~~ 30' [NGRESS/EGEESS, U~ & PEZVATE Hap, ~mmufll~ Pan~ ~510035 012[ B dat~ 311~/83 WATER,NE ~ENE~ & 10' X 30' PUBLIC WATER,NE ~ENE~ ~, su~ey was pmp.~ wl~out me ] ~'[ 0.545 ACRES OF ~ND LOCATED benefltofaflfleblnderand may,~'l~ No. e0~ ~'~ON- THE EAST SZDE OF DE ~VZAL · em~m ~t show all exi~ whl~ may aff~ ~ ~. Ni impmvemen~ may n~t ~ shown. BERMUDA D[ST~ "= . CHESTERFZELD COUNt, VIRGINIA VJkGi~ I N~ ~ I W~ ~RGIN~ mi ~R~ AT ~ P~N~(O~I~I ~~~ DA~:SE~. 15, 20~ S~L~: 1"-~0~ ~ ~.~1.~ F~ ~:151.~ ~.~ns.~m R~: 3.N,: 89541 sit. Deve:opment ~ aUld.hUM I Znfr.~r. I T~hno~ogy O~N ~Y: ~N~ CH~CK aY: W~N 0 07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.6.c. Subiect: Request Permission for a Sign to Encroach Within a Sixteen-Foot Sewer and Drainage Easement County Administrator's Comments: County Administrator: Board Action Requested: Grant Cooke's 60 Land, L.L.C., permission for a sign to encroach within a 16' sewer and drainage easement, subject to the execution of a license agreement. Summary of Information: Cooke's 60 Land, L.L.C. has requested permission for a sign to encroach within a 16' sewer and drainage easement. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: ---]No 000 05 VICINITY SKETCH REQUEST PERMISSION FOR A SIGN TO ENCROACH WITHIN A 16' SEWER AND DRAINAGE EASEMENT Chesterfield County Department of Utilities 1 Ilol eqlag ~,16J67 l~et IJ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.6.d. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 426 and 428 Courthouse Road County Administrator's Comments: F~._~,.~,,~,~.,~j /~z.¥,~ocr~ County Administrator: Board Action Requested: Grant Trustees of Living Word Ministries, permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Trustees of Living Word Ministries have requested permission to install a private sewer service within a private easement to serve property at 426 and 428 Courthouse Road. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Yes No VICINITY SKETCH REQUEST TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 426 AND 428 COURTHOUSE ROAD DR ~'~ow o~ t MARBLEF ROYAL CREE Chesterfield County Department of Utilities 1 Iici eq;al;/,165¥ ~et oOOllg LOT 1 SMOKETREE SECTION 0 'LOT 2 (PB 146 PG 81) OWNER: BUILDER RESOURCE AND DEVELOPMENT CO. L.P, DB 5980 PG 631 999.82' TO THE RWgADL OF COURTHOUSE · EXT'.D LOT ,5 PB 146 PG 81 ~ 11o~ s.oKmEE o~ ~_ ~' ~j PIN No. 743-700-6998-00000 ~'" i EXISTING 16' SEWER . I ~ · ESM'T. (PB 146 PG81)~, .~ ~ ~ 174~90,9~0 TRUSSES LMNG WORD alNI~T~I[$ SITE P~N No. 05PR0191 DB 2690 PG 846 ~IL PR~. No, 04-0452 PIN No. 743-700-7955-~0~ 426 · 428 COUR~OUSE ED, 20 10 0 20 40 6RAPH!C SCALE: 1" = 20' PLAT SHOWING. A'16" PRIVATE SEWER EASEMENT.' ACROSS THE PROPERTY OF LOT 2 SECTION 0 SMOKETREE IN THE CLOVER HILL DISTRICT, CHESTERFIELD COUNTY, VIRGINIA REV.: 01-t4-05 SCALE 1" = 20, (~ENE I~',41"~ON <~ ,A~..,,eOC/,4~'E,.,,c, ,D.C. DATE: 01-05-05 4221 BONNIE BANK ROAD RICHMOND VIRGINIA JN 4672SEW 80¢-271-8038 FILE: CCT-4476SD QOO113 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.6.e. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 12501 Hull Street Road County Administrator's Comments: '~ Coun~ Administrator: Board Action Requested: Grant Mitchell J. Tedeschi perm±ssion to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Mitchell J. Tedeschi has requested permission to install a private sewer service within a private easement to serve property at 12501 Hull Street Road. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: "] No 000114 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 12501 HULL STREET ROAD Chesterfield County Depmtment of UtiliUes 000115 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: March 9, 2005 Item Number: 8.A.6.f. Subiect: Request Permission to Install a Private Sewer Force Main Line Within a Sixteen-Foot Alley to Serve Property at 2813 Normandale Avenue County Administrator's Comments: ~¢,~u,~,~ o/ .~/¥~c~ County Administrator: Board Action Requested: Grant Earnest L. Morgan and Margaret C. Morgan permission to install a private sewer force main within a 16' alley subject to the execution of a license agreement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Earnest L. Morgan and Margaret C. Morgan have requested permission to install a private sewer force main line within a 16' alley to serve property at 2813 Normandale Avenue. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Mana,qer Attachments: Ycs ---]No O00117 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER FORCE MAIN LINE WITHIN A 16' ALLEY TO SERVE PROPERTY AT 2813 NORMANDALE AVENUE O ooO~s Chesterfield CountV Department of Utilities 1 ll~k ~qraK 4i6.67 ~t PROPOSED 16' LICENSE N E GERALD R. BARBER Pin No.7916710847000000 902 CARSWELL STREET D.B.4809 Pg.724 PARK P.B.4, PG.110 o 5,~, 60' 120' SCALE 1'=60' PLAT SHOWING A 16' LICENSE AGREEMENT, ACROSS THE PROPERTY BELONGING TO CHESTERFIELD COUNTY, BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. INFORMATION ON PLAT BASED ON SUBDIVISION PLAT OF CRESCENT PARK P.B. 4- Pg. 110. CHESTERFIELD COUNTY GIS SYSTEM UTILITIES DEPARTMENT ~ CHESTERFIELD COUNTY, VIRGINIA V,._.7 SCALE t t REVISIONS DRAWN BY: 1"=60' DATE VA(; DA'rE CHECKED BY: 2-5-05 WOW TILE NO. DRAW NG NO. 790-670 00119 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.6.g. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 619 Village Gate Drive County Administrator's Comments: /~.~_~.~,~ J* !/~/%W-~.~_~? County Administrator: BoardAction Requested: Grant Martin P. Schwind Contractor, Inc., permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Martin P. Schwind Contractor, Inc., has requested permission to install a private sewer service within a private easement to serve property at 619 Village Gate Drive. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Yes --]No # 000120 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 619 VILLAGE GATE DRIVE 1. ENCLAVE CREEK 2. SYCAMORE VILL/~ 3. SYCAMORE VILLA 4. VILLAGE GATE DF 5. VILLAGE GATE PL 6. VILLAGE RIDGE E 7. VILLAGE VIEW DF 8. GROVE HILL RD 1 O00~.~L Chesterfield County' Department of Utilities I llcl ~,(Iral;/,16.67 ll~et SCALE 1'-30' SYCAMORE VILLA GE Secf~,o= B P.B.101, PG. 54 26 16' PRIVATE SEWER EASEMENT Rt. 5579 VILLAGE GATE DRIVE R-54..00° L-252.82' \ MAR13N P. SCHWIND CONTRACTOR INC. Pin No. 7297068415000000 6/9 VILLAGE GATE DRIVE D.B.6140 Pg.218 11,7E9,934.21 24 .~ THOMA~R 3'. TOMI'IONS Pin No.72970~88090000~0 625 VILLAGE GATE ORNE D. B4614 Pg.915 23 / / / / / 22 / h ~ / PLAT SHOWING A I§' PRIVATE SEWER EASEHENT, ACROSS THE PROPERTY OF THOHAS J. TOHPKINS, HIDLOTHIAN DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. INFORMATION ON PLAT BASED ON SUBDIVISION PLAT OF SYCAMORE VILLAGE SECTION B, P.B. 101- Pg. 54. COUNTY PROJECT iIU95-BgD SL~ F. ASF, UENT D.B.1540 F~.775 CHES'I~RRELD COUNTY GIS SYS'II~ DATE: 2-5-05 SCALE: 1"=30' DRAWN BY: VAG CHECKED BY: TILE NUMBER: 724-706 D0012;~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.6.h. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 3920 Gill Street County Administrator's Comments: County Administrator: Board Action Requested: Grant James Vernon Daniels, permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: James Vernon Daniels has requested permission to install a private sewer service within a private easement to serve property at 3920 Gill Street. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Ycs --]No OOO123 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 3920 GILL STREET $ Chesterfield County Department of Utilities I licl oOoiZ4 LOT 28 JNdES VI~RNON DANIELS W.B. 261, PO. 448 D.B. 1874, PO. 1591 C, PtN: 790654994100000 3920 GILL STREET N 49'22',T4' W PA _1~.oo' N 5654487.2:] NAD 83 E 11761016.34 I ~15' PRIVATE ~ EASEMENT ,OT 21 ~1 dAMES VI[RNON DANIELS W.B. 261, PG. 448 D.B. 1874, PG. 1591 GPIN: 791654115400000 12148 MNFRrF SIREET I I 10' EX]STING 10' ~/-- PRIVATE WATER ~ //' EASEMENT I ~ , 0.8. 6219. PG. 714 I! REFERENCE THE VILLAGE OF CHESTER P.B. 1, PG. :]11 P.B. 2, PG 306 P.B. 5, PG. 116 LOT 27 COURTNEY VaDJ. S O,B. 2329, PO, 1372 GPIN: 790654975500000 LOT 20 COURTHEY WELLS 03. 2329, PG. 1372 GPIN: 790654975500000 I i I [XlSllNG 10' x 20' F---~ -"usuc I ~1' EASEMENT ; /l D.8. 6219, PG. 720 ,- 9~.oo' S 49~2'.__M" E 110.00' e ,e~;' N 5654847.28 u~n 8~ ...... E 11791135.87 "~ WINFREE STREET- PLA T SHOWING A A 15' PRIVATE SEWER EASEMENT A CRO,..RS LOT 21, BLOC, K 82 ON THE PLAN OF THE VILLAGE OF CHE87ER BERMUDA DISTRICT * CHESTERFIELD COUNTE, VIRGINIA Virginia Surveys P.O. BOX 118 CHESTERFIELD, VA 23832 (804) 748-9481 COPYRIGHT ('~ VIRGINIA SURVEYS All rights reserved. PROJECT NO.: 2004-0418 0 40 80 SCALE IN FEET REVISED: 2-28-05 ox~ 1-21-05 CEe~REO 8Y JEFFREY K. FLOYD VIRGINIA CERTIFICATE NO. 001905 sc~,d.[: 1"=40' doe NO. 04097396.. ~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.6.i. Subiect: Request Permission for Two Driveways to Encroach Within a Fifty-Foot Right of Way Known as Perdue Avenue County Administrator's Comments: /~(_~¢~4Y. J County Administrator: BoardActionRequested: Grant William B. DuVal and Gene H. DuVal, permission for two driveways to encroach within a 50' right of way known as Perdue Avenue, subject to the execution of a license agreement. Summary of Information: William B. DuVal and Gene H. DuVal have requested permission for two driveways to encroach within a 50' right of way known as Perdue Avenue. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: --] No VICINITY SKETCH REQUEST PERMISSION FOR TWO DRIVEWAYS TO ENCROACH WITHIN A 50' EIGHT OF WAY KNOV~! AS PERDUE AVENUE O rn Z r-- CT OSBORNE LLI Chesterfield County' Department of Utilities I \ , I; . ;) ~.,,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.7.a. Subiect: Acceptance of Parcels of Land Along the North Right of Way Line of West Hundred Road from George P. Emerson, Jr. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of two parcels of land containing a total of 0.054 acres along the north right of way line of West Hundred Road (State Route 10) from George P. Emerson, Jr., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Mana_Qer Attachments: Ycs --]No # ooo .z6 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF WEST HUNDRED ROAD FROM GEORGE P EMERSON JR N ~'/V D Chesterfield County Department of Utilities 1 ll~i eqlal~ 666~7 aet 000i~7 R;VER'S BEND SEC A P.B. 8, PG. 105 8.84' iE 1 7 Na9'11'03"W 208.40' 3652866:20 '-' 118125 2.3 ~ ~ PARCEL A t4/~'~"'l' /,JJJl~//'ll~/'t AA,ir] PARCEL B ~CEL C ~ o.o$ ACRE S"" Y,~' ~'k' ~';~'U"r'~" ~";~"" 0.05 AC, E 0.004 AOR~ ~ ~ CO PROJ I~ 04-0394. ~ I~e' ~ - I/I,Iil~/~' ~ ~ / LE ~~l~ ~ , GRAPHIC SCA sc~ , ~' . ~ r~ - ~_~.~ " Townes I inch - 60 ft. DRAWN ~Y, ~PPROVEB CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.7.b. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of West Hundred Road from George P. Emerson, Jr. and Darlene B. Emerson County Administrator's Comments: i~%?.~,~..~ ~.~, ~ County Administrator: BoardActionRequested: Accept the conveyance of a parcel of land containing 0.05 acres along the north right of way line of West Hundred Road (State Route 10) from George P. Emerson, Jr. and Darlene B. Emerson, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Mana_~er Attachments: Yes -]No #000~.29 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF WEST HUNDRED ROAD FROM GEORGE P EMERSON JR & DARLENE B EMERSON 7 N I el Chesterfield County Department of Utilities I itel eqla~ 666~? eet 0003.30 R~VER'S BEND SEC A P.B. 8. PG. 105 S89'03'55'E N89'11 '03#W 208.40' 11812512 208.27' PARCEl. A WEST HUNDRED ROAD 0.05 ACRE STATE ROUTE ~I0 CO PROJ j~ CO SITE # 8.84' ~ ~ ~652866-20 PARCEL B ~CEL C 0,05 ACRE 0.004 ACRE PLAT 04-0394, ~ I~e' 3 PARCELS DF' I,.ANO: TO" :BE J;EDJ*CA TE~; TD Ci. IE~T~J; CDI, WTY ~41~. ~l~''~- ~.~ "4"~rl~L.~ ~OR~ P, ' ~ARLENE EHEREON, JR. GRAPHIC SCALE sc~, I lnoh "" 50 ft- Townes 81TE 9850 LORI ROAB, SUITE ~01 C~STERFIEL~, VIRGINIA P~804) 748-~11 FAX, (~) 748-~5~ ~: tow~es~cctOw~S.C~ ~.,~. ,,, .,v 00( APPROVED )131 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.7.c. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of Rivers Bend Boulevard from RB II, LLC County Administrator's Comments: ~-_'~{-~'~ ~ ,4,p/~~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.029 acres along the north right of way line of Rivers Bend Boulevard (State Route 4840) from RB II, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Ycs ]No # 000i3Z VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF RIVERS BEND BOULEVARD FROM RB II, LLC z CT 1. BA"i-FI STA CT 2. STONEBRIDGE LN 1JRG LN ~OL CJR N Chesterfield County Department of Utilities 1 bok eqEal~ ~5833 ~et CURVE RB II, LLC GPIN: 817656605,~O0000 O.B, 47~$. PG. 491 ~2401 KIN~S~ A~NUE 0.029 ACRE PARCEL TO ~E O~O/CA I~ EAST ~ ~ 0.029 I ~oh ~ ~0 19 DETAIL ~ R8 II, LLC GPIN: 817656605400000 N 38§6580.10 ~or = s~z .... PLAT SHQWING 0,029 ACRE DI:' LAND LYING DN THE NDRTHEAST INTERSECTION K.[N~STDN AVENUE AN.~ RIVER'S BEND BL VD. 812401 KING$1'DN AVENUE .BERHU, DA .DIS TR,rC T CHESTERFIEL~ COUNTY, VIRGINIA SCALE= 1' = 30' JANUARY 3J, ~.005 REV. FEJ~UARY 10, ~ 98.q0 LORI ROA~, SUITE CHESTERFI£L~, VIRGINIA ~383~ PHONEKSO0 748-90" FAX, ¢804) 748-E,~90 C~¥~' Y PR~JKCT, eO~-U060 " DRAVN BY, tIDT ~..,:~,~,,.~. ,.,,,.,v. ,~ 000134 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.7o Subiect: Acceptance of a Parcel of Land at the Western Terminus of Twin Cedars Road from The Reeds Landing Corporation County Administrator's Comments: ~_c_~ c~u~_~ c~' County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.047 acres at the western terminus of Twin Cedars Road (State Route 4932) from The Reeds Landing Corporation, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.047 acres for Twin Cedars Road (State Route 4932). This dedication is for the development of Stoney Glen South, Section 6. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: --]No # 000t35 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND AT THE WESTERN TERMINUS OF TWIN CEDARS ROAD FROM THE REEDS LANDING CORPORATION TWIN CEC Chesterfield County Department of Utilities I Iici e(Iral~ ~ Z / ~"' ~ / Rm,,~O.O0' /'~ L-45.25' I ~ D=-82'36'05" T-26.,,x6 Rt- 596'96' + CH DIR-N57'24'56'W L-47.05' \\ D-6'47'16" I CH-39.60 T-25.54 ,~1 ~\ ~ 18 CH DIR-N84'40'59"E ~'1 HILL SPRING \\ CH1'47'00 I P.B. 70, PG. 84-85 + /t 26 I ," 14 TWIN CEDARS P.B. 67, PG. 90-91 16 zl I I I 50.00' I N 5642104.20 16.00'1-[ S 01'~45" E~I 16.00_,~E 117~¢29.68 IZ mi \ ~-- 0.047 '~ ACRES / £ 117.404.70 \ / \ / GPZN: 787641390600000 14600 WOODLE:ZGH DR/VE D.B. 3884, PG. 336 D.B. 3883, PG. 429 THE REEDS LANDZNG CORPORATZON TWIN CEDARS P.B. 67, PG. 90-91 15 EX. TEMP. TURNAROUND EASEMENT TO BE VACATED D.B. 2038. PG. t319 Z PLAT SHOW]NG 0.047 ACRES OF LAND TO BE DEDTCATED TO THE COUNTY OF CHESTERFTELD AND THE VACA'r']:ON OF THE 50' TEMPORARY TURNAROUND EASEMENT ACROSS THE PROPERTY OF THE REEDS LAND:lNG CORPORATION o ~o ~oo BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SCALE IN FEET V]KG]NIA I NORTHCAROt3NA I WEST'flRG/NIA I I CNTYPRO.1. NO. 04"0069 ~H]~ DRAW]I~ Iff, EPA.RED AT ~E I~UNCleL, OIml~ I~OU~vmoN*oaEv~T~ou~ouu~ DATE:.IAN. 27~ 2005 I SCALE: 1"-50' 426o (:ro~gs B~d i ~ C, wg~ VA 2SeTs I / TELS04.M1.6~600 FAXB04?51.079~ www.flmmon$.mm ~ / REV: .1.N.: 19300_6 sr~ Dew~oam.t I e..de.U., I ~.f..Wuctur. I Techno,ogy I DP. AWN BY: A HANSON CHECK aY: ~ NAULTY · cee '/ TIMMONS GROUP .'". CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.8.a. Subiect: Request to Quitclaim a Portion of a Variable Width Virginia Department of Transportation Sight Distance Easement Across the Property of 360 Toyota, L.L.C. County Administrator's Comments: / Q~_~.~,~~_~ c~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width VDOT sight distance easement across the property of 360 Toyota, L.L.C. Summary of Information: 360 Toyota, L.L.C. has requested the quitclaim of a variable width VDOT sight distance easement across the property as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Mana.qer Attachments: Ycs --]No VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH VIRGINIA DEPARTMENT OF TRANSPORTATION SIGHT DISTANCE EASEMENT ACROSS THE PROPERTY OF 360 TOYOTA LLC Chesterfield Coun~ Department of Utilities 1 Iici eqJal~ 666S? 0u0139 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.8.b. Subiect: Request to Quitclaim a Temporary Turnaround Easement Across the Property of The Reeds Landing Corporation County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a temporary turnaround easement across the property of The Reeds Landing Corporation. Summary of Information: Timmons Group has requested the quitclaim of a temporary turnaround easement across the property of The Reeds Land Corporation as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana,qer Attachments: Ycs No # 000~.4~. VICINITY SKETCH REQUEST TO QUITCLAIM A TEMPORARY TURNAROUND EASEMENT A CROSS THE PROPERTY OF THE REEDS LANDING CORPORA TION TV'lIN CEE el Cheste[field Coun~ Department of Utilities I lick e(llal~ 3~7_~ get 000142 17 T~N CEDARS P.B. 67, PG. 90-91 16 GPZN: 787641390600000 14600 WOODLEI'GH DRZVE D.B. 3884, PG. 336 D.B. 3883, PG. 429 THE REEDS LANDZNG CORPORATZON t / RmJO.o0' ' /~,,,.~ L-45.25' ' D-82'36'05' Rt,-396.96' T-26.36 'r CH OlR-N57'24'56'W L-47.05' D-6'47'i6" I CH-59.60 T-25.5¢ CH DIR-N84'40'59'E ~'1 HILL SPRING CH-47.00 I P.B. 70, PG. 84-85 , I I IAD 83 CEDARS P.B. 67, PG. 90-91 I I 15 I 50.00' I N 5642104.20 16.00'/S 01"~43" E~I 16.0~'~E 1178842g.§1~ IZ ACRES / / EX. TEMP. TURNAROUND EASEMENT TO BE VACATED D.B. 2038. PG. 13~.9 Z PLAT SHOWING 0.047 ACRES OF LAND TO BE DEDTCATED TO THE COUNTY OF CHESTERFIELD AND THE VACA'I'[ON OF THE 50' TEMPORARY TURNAROUND EASEMENT ACROSS THE PROPERTY OF THE REEDS LANDTNG CORPORAT[ON BERNUDA DTSTRZCT, CHESTERFIELD COUNTY, V[RGIN[A SCALE IN FEET V[RGZNIA I NORTHCAI~L/NA I wEErVZRGZNZA I I CNTY PROJ. NO. 04-0069 11,lZS DRAWING PREPARED AT ~ ! / I, RZNCIgL'OlU~OJ~CE IYOURVZ.~0"*CH~'n~0U~"0~I DATE:JAN. 27, 2005 I SCALE: 1"'50' I TEL 804.541.6,600 FAX 104.75/.07~ www.Ummons.com I ! REV: .1.N.: 19300_6 sit. ~v.~m..t I ~,..~d...., I ~..tn,ctu,~ I T.~.olo~y I D~WN BY: A ~NSON C.EC~ BY: ~.^U.~ 0 50 100 TIMMONS GROUP 43 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: March 9, 2005 Item Number: 8.A.9. Subject: Appropriation of Funds for the Bailey Bridge Road Shoulder Project County Administrator's Comments: County Administrator: Board Action Requested: Appropriation of an additional $135,652 in anticipated VDOT reimbursements for the Bailey Bridge Road (Deer Run Drive to Spring Run Road) Shoulder Project, and authorization to enter into the necessary environmental permits and award a construction contract. Summary of Information: Annually, the county identifies high accident locations and submits these locations to VDOT in an effort to obtain federal safety funding. Federal safety funds have been allocated to shoulder improvements along Bailey Bridge Road between Deer Run Drive to Spring Run Road. In 2002, the Board appropriated $400,000 in anticipated VDOT reimbursements towards the Bailey Bridge Road (Deer Run Drive to Spring Run Road) Shoulder Project. The County has developed plans for the project and determined that additional funds were needed. Supplemental federal safety funds have been secured and anticipated VDOT reimbursements in the amount of $135,652 need to be appropriated. Preparer: R.J. McCracken Agen589 Attachments: Yes No Title: Director of Transportation 00144 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 The Board has authorized the County Administrator to enter into the customary VDOT/County agreements for the administration of the project. In order to implement the project, the Board is requested to authorize the County Administrator to enter into the necessary environmental permits and award a construction contract. Recommendation: Staff recommends the Board: 1) Appropriate $135,652 in anticipated VDOT reimbursements for the Bailey Bridge Road (Deer Run Drive to Spring Run Road) Shoulder Project; 2) Authorize the County Administrator to enter into the necessary environmental permits and award a construction contract, up to $434,652 to the lowest responsible bidder. District: Matoaca 0005.45 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: March 9, 2005 Budget and Management Comments: This item involves a request to appropriate an anticipated VDOT reimbursement in the amount of $135,652 for Bailey Bridge Road (Deer Run Drive to Spring Run Road) Shoulder Project and authorization to enter into a contract with the lowest responsible bidder. This change will result in the project budget totaling $535,652. Preparer: Rebecca T. Dickson Title: Director, Bud,qet and Mana,qement 000i46 Bailey Bridge Road Deer Run Drive to Spring Run Road Shoulder Project ESTIMATED COST Preliminary Engineering $ 41,000 Right of Way $0 Utility Adjustments $0 Construction $360,000 Construction Contingency $ 74,652 Construction Administration and Inspection $ 60,000 Total $535,652 REVENUE SOURCE & DATE AMOUNT VDOT Reimbursements 9/18/02 $400,000 VDOT Reimbursements 3/9/05 $135,652 Total $535,652 Bailey Bridge Road Shoulder Project from Deer Run Drive to Spring Run Road OSPRtNG 't ELEI,~ SCHOOL 000:I.48 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: March 9, 2005 Item Number: 8.A.10.a. Set Public Hearing to Consider an Ordinance Providing for the Removal and Disposal of Unattended or Immobile Motor Vehicles County Administrator's Comments= ?~¢i, ~~.~ ~ ~_~?/~ ~.~ County Administrator: Board Action Requested: The Board is requested to schedule a public hearing for April 13 at 7:00 p.m. to consider the attached ordinance. Summary of Information: Currently, the Police Department has the authority under state law to remove and dispose of motor vehicles which are immobile or left unattended on primary highways. As part of its Community Policing Program, the Police Department is requesting the authority to remove and dispose of vehicles when left unattended on other roads, such as subdivision roads, or on private property. State enabling law permits the Board to adopt an ordinance granting the Police Department such authority. The attached ordinance provides this authority. Under the ordinance, any such vehicle may be towed when it constitutes a traffic hazard; when it is illegally parked; when it is left unattended for 10 days or more; or when it is immobilized by weather conditions or other emergency situations. In such circumstances, the Police Department will contact the vehicle's owner, explain the law to the owner and work with the owner to attempt to gain voluntary removal of the vehicle. The Police Department will only tow vehicles when it is apparent that the owner will not cooperate voluntarily. Such vehicles would be towed pursuant to the County's already existing contracts with towing companies. The towing companies would collect the costs of towing and storage from the vehicles' owners, and dispose of any vehicles not claimed, all at no expense to the County. Preparer: Steven L. Micas Title: County Attorney 0505:68315.1 (68314.1) Attachments: Yes ~] No # 000149 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ENACTING SECTION 13-64, PROVIDING FOR THE REMOVAL AND DISPOSAL OF UNATTENDED OR IMMOBILE MOTOR VEHICLES FROM PUBLIC OR PRIVATE PROPERTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County. (1) That Section 13-64 of the Code of the County of Chesterfield, 1997, as amended, is hereby enacted to read as follows: Sec. 13-64 Removal and disposal of unattended or immobile motor vehicles. LO.) The County, its agents or employees, may remove to a storage area for safekeeping any motor vehicle that: Is left unattended on a public highway or other public property and constitutes a traffic hazard; (2) Is illegally parked; Is left unattended for more than ten days either on public property or on private property without the permission of the property owner, lessee or occupant; or Is immobilized on a public roadway by weather conditions or other emergency situations. (b) For purposes of this section, the term motor vehicle shall also include trailers, semi-trailers and any part or parts of a motor vehicle, trailer or semi-trailer. c~ Removal shall be carried out by or under the direction of the Chief of the Police Department or his designee, who shall be a law enforcement officer. (d) No motor vehicle shall be removed from private property without the written request of the owner, lessee or occupant of the premises. However, upon such request such motor vehicle shall be removed upon a showing by the owner, lessee or occupant that it has complied with the posting requirements of Va. Code § 1215. Additionally, the person making such written request shall indemnify the County against any loss or expense incurred by reason of removal, storage or sale of the motor vehicle. (e) As promptly as possible after removal of the motor vehicle, the Chief of the Police Department or his designee shall report the removal of the motor vehicle to the office of the Commander of the Police Department's Uniformed Operations. Additionally, the Chief of Police or his designee shall report the removal to the owner of the motor vehicle. 0505(23):68314.1 1 000:1.50 (f) Before reclaiming possession of the motor vehicle, the owner thereof shall pay to the County or other party entitled thereto all costs incurred for its removal and storage. If the owner fails or refuses to pay the cost or if his identity or whereabouts is unknown and unascertainable after a diligent search has been made, and after notice to him at his last known address and to the holder of any lien of record with the Office of the Department of Motor Vehicles against the motor vehicle, the vehicle shall be treated as abandoned under the provisions of Va. Code § 46.2-1200 et.seq. Lg) Any motor vehicle that (i) lacks either a current license plate or sticker; or a valid state safety inspection certificate or sticker; and (ii) has been in a specific location for four days without being moved shall be deemed abandoned and shall be treated as abandoned under the provisions of Va. Code § 46.2-1200 et.seq. (h) Disposal of any motor vehicle not claimed by the owner or sold pursuant to provision of state law shall be performed in accordance with Va. Code § 46.2-1205. (2) This ordinance shall be effective upon adoption. 0505(23):68314.1 2 O 00151 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin,9 Date: March 9~ 2005 Item Number: 8.A.10.b. Subject: Set a Public Hearing to Consider the Appropriation of $700,000 in Anticipated Federal Emergency Management Agency Reimbursement for Debris Hauling for Hurricane Isabel County Administrator's Comments: 1.~¢~¢ ~?~//~ J ~- County Administrator: Board Action Requested: Staff requests the Board of Supervisors set March 23, 2005 for a public hearing to consider the appropriation of up to $700,000 in anticipated FEMA reimbursement for debris hauling for Hurricane Isabel. Summary of Information: This item requests that the Board of Supervisors set a public hearing to consider the appropriation of up to $700,000 in anticipated FEMA reimbursement for the final debris hauling expenses that have been incurred during FY2005 due to Hurricane Isabel. In the fall of 2004, staff completed the removal of all debris created from Hurricane Isabel and incurred costs associated with the removal. During FY2004, the Waste and Resource Recovery Department expended a total of $10,019,107 (which will bring the total cost just in the Waste and Resource Recovery debris removal center to $10,719,107). The required local match of approximately $950,000 for FY2004 expenses was covered by a transfer from the County's Reserve for Capital Projects. Staff will identify the estimated FY2005 local match of $55,080 during the year-end process. Preparer: Rebecca T. Dickson Attachments: ~ Yes Title: Director, Bud.qet and Mana.qement No # 000 .5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 8.A.11.a. Subject: Transfer of $6,000 in Matoaca District Improvement Funds to the Chesterfield County School Board to Purchase a Wrestling Mat for Manchester High School County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $6,000 in Matoaca District Improvement Funds to the Chesterfield County School Board to purchase a wrestling mat for Manchester High School. Summary of Information: Supervisor Humphrey has requested that the Board transfer $6,000 from the Matoaca District Improvement Fund to the Chesterfield County School Board to purchase a wrestling mat for Manchester High School. This request was originally made by the Manchester High School Athletic Boosters. The Board is not authorized to give public funds to organizations like the Boosters. The Board can, however, transfer funds to the Chesterfield County School Board to purchase athletic equipment to be used by a County high school as part of the school's physical education program. The mat must be purchased by the school system in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director of Budget and Manaqement 0425:68343.1 Attachments: Yes ~ No 000153 DISTRICT IMPROVEMENT FUNDS APE~ This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? ' (Also attach organlzation's most recent articles of incorporat;on and/or bylaws to application.) What is the amount of funding you are seeking? 00o, oo Describe in detail the funding request and / Is any County Department [nvolved in the project, event or program for which you are seeking funds? If this recluest for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of thc funding.> 040'7:23380.1 JAN-2~-2005 15: lB 000 14 P. 02 Page 2 If applicant is an organization, answer the following: Is tt~e organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? · Yes No Yes ~ No.,, Yes ~ No What is the telephone humber, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title {;f signing on behalf of an organization) Printed Name 0407'23380, l JAN-26-2005 15:16 99~, 000155 TOTAL P. 03 P. 03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 9, 2005 Item Number: 8.A.11.b. Subject: Transfer of District Improvement Funds Board for Post Prom Celebrations to the Chesterfield County School County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to transfer $1800 from the Bermuda District Improvement Fund, $2300 from the Clover Hill District Improvement Fund, $1800 from the Dale District Improvement Fund, $2300 from the Matoaca District Improvement Fund, and $2300 from the Midlothian District Improvement Fund to the Chesterfield County School Board for drug and alcohol free post-prom celebrations subject to the conditions described below. Summary of Information: Each Supervisor has requested the Board to transfer funds from their respective District Improvement Fund to the Chesterfield County School Board for drug and alcohol free post-prom celebrations at various local area high schools. The requested amounts from each fund are as follows: Bermuda: $1,000 for Thomas Dale High School, $500 for L.C. Bird High School, $200 for Chesterfield Community High School and $100 for the Maggie L. Walker Governor's School Total~ $1800 Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Manaqement 0425:68346.1 Attachments: Yes ~-] No 000156 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Clover Hill: $1,000 for Monacan High School, $1,000 for Clover Hill High School $200 for Chesterfield Community High School and $100 for the Maggie L. Walker Governor's School Total= $2300 Dale: $1,000 for Meadowbrook High School, $500 for L.C. Bird High School, $200 for Chesterfield Community High School and $100 for the Maggie L. Walker Governor's School Total= $1800 Matoaca: $1,000 for Manchester High School, $1,000 for Matoaca High School, $200 for the Chesterfield Community High School and $100 for the Maggie L. Walker Governor's School Tot&l= $2300 Midlothian: $1,000 for James River High School, $1,000 for Midlothian High School, $200 for the Chesterfield Community High School and $100 for the Maggie L. Walker Governor's School Total= $2300 A portion of this request is from the Maggie L. Walker Governor's School, which is located in Richmond and includes 200 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of the total $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes action to approve the transfer to the Governor's School. The remaining requests for funds originally came from each school's PTSA or Prom Committee. The County is not legally authorized to transfer funds to these organizations or committees. The County is authorized to transfer funds to the School Board but only if the transfer is contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate school-funded post-prom activities. The school system must also write checks directly to vendors who will be supplying goods or services to post-prom events and these goods and services must be purchased in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000 .57 FEB-15-2005 17:59 MANCHESTER HIGH SCHOOL DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the .name ,f the, applica, rlt, (pe~on 0.2. o~anizatJon)~ ~i~/.funding request? j~d~P--~ £,5'-1e~" /--/'/~gl ...~.Oc'q I__' ~ 0 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach o_r.~anization;s mos. J,..recenJ artictes.,.cf~ inc~rpora,tion and/or bylaws to application.".J~ t'F~'/~ "'7.~.,~[C~¢~'' ~-'~'J~'~f/'/'' What is the amount of funding you are seeking? Describejn de~il spent. Is any Coun~ Depa~ment involv~ in the proje~, event or p~g;m ~r which you seeking funds? ~/~ 63533.1 Page 1 000158 c~_. c_or~r~ ~ o: ~ RR4'7~gE,~40 997. P. 02 FE~-~5-2005 1 ?: 59 MANCHESTER H I GH SCHOOL u~4'rJ~oo,~ If lhis request for funding will not fully fund your activity or program, what other individuals or o.r. gani~.ations, will prg~/Jde the lremair)der .,of the funding? 'm.'t as If applicant is an organization, answer the following: Is the organization a corporation? Yes _ Is the organization non-profit? Yes Is the organization tax. exempt? Yes No v/ ,~ ~ No ~ o V~ati)~) thej.~d~d~;~f ~,applicant making this funding request? What is the telepl~one number, fax number, e-mail address of the applicant? · Signature of applicant· If you behalf of an organization you must be president, vice-president, chairman/director vice-chairman of the organization.. Signature are signing on the or Title (if signing on behalf of an organization) Printed Name 63533.1 FEB-lB-2085 12:56 Page 2 884?:396:340 98X TOTAL P. 0:3 P. 0:3 DISTRICT IMPROVEMENT FUNDS Ap..PUCATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or Ihat the County can legally consider your mquesL Virginia law places substantial restrictions on the authority of the County to give public fund~, such as District Improvement Funds, to private persons or organizations and these restrictions mey preclude the County's Board of Supervisors from even considering your request. What is the 0.afne of the applicant. (person or organization) making this funding request? (~,~P~'l,-e r-~C?(e ~ ~ O.,~,'r~,,~n ~..~-~ ~'~ .'~ . J If an organization is the applicant, what is the nature and purpose of the organization? (AJso atlach orga_nizafion,'s most recent articles of_incorporation andior bylaws to application. ~--¢.i.T*)~ ~-{r.~ _~,C~=c[ -~r". / What is the amount of funding you are seeking? o o Describe in detail the funding request and h. ow~the money, if approved, will be spent. '"'1~e ~~ [.,0 i ~] ~ ~5'~c_~ -J/~" O~ r' uO,'"~,",-,, ~ C_~--,c~e.~- · ~s any uoun~ uepa~ent involv~ in Be proj~, event or program for whi~ you are seeking ~nds? ~ ~ 63533.1 Page 1 000160 J'AN-31-201~5 09:59 804 ?68 Gl?l 9?% P.04 If this request for funding will not fully fund your activity or program, wt~at other individuals or organizations will 13rovide the remainder of the funding? If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization' tax-exempt? Yes No ~ Yes y~. ',. No Yes No o What is the_addre, ss of the. applicant ' . ~ making this funding request? What is th~, telep.hone number, fax number, ~ 1 ~ ~,~ _ [e,~-t-z_c~_ Cc~'ne.~-. ne~L e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the pre;~i~m~ vlce~aident,~t~irmanldirector or ~' ~.~~ erg n. Signature ~ Title (if sJgnlhg on behalf of an organization) Printed Name Date 83533.1 Page 2 0005.6~- JRN-31-2005 09:59 81~4 ?68 ~171 97Y. P.05 mSTmCX What is the name of the applicant (person or organization) making this funding request? _T~homas Dzle High.School PTI~.A~..A~. er Prom If an organization is the applicant, what is the nature and purpose of the organization? TO SUppOrt and speak on behalf et' children and youth in schools, in the community and before governmental bodies and other organizations that make decisions affecting chi. l. dren. What is the amount of the funding you are see, king? The tota~gima~d amount for The 9_005 At, er Prom is ~15~ 100.00. Describe in detail the funding request and how the money, if approved will be spent. Thc After Prom is a safe all night drug and alcohol free place for the Thomas Dale junior and senior students and their dates to meet and celebrate the night of Prom with all their friends. Our theme this year is "A Knight to Tresmre". entertainment will include karaoke person, caricaturists, temporary tattoo's inflatable eames from Austin' s, active games, games of chance, prizes aregiven all night and the grand prizes are ~iven at thc omi of'the evening. Wc plan to have an American Idol a,ztivity. called Treaspr_e idols, Foo_d and refreshmerns to serve 600 plus students and aovrox 100 o~erg volunteers, Tlmre is also orintin~, oostage and decorating ex~_ enses. Is any County Department involved in the project, event or program for which you Seeking ~nds? No If this request for funding will not fully fund your activity or proBTam, what other Individuals or organizations will provide the remainder of the funding7 We have various fundraisers platmed this year, in the Fall we held a Fall Bazaar at Thon~as Dale, Yard Sale on the from field, S__m~t_~ Breakfast in December, donation letters to local businesses for donations, donation letters mailed to all parents of Thomas Dal_e students and follow up with a phone-a-thon. We also organize..a ski trip. which rnokes very little money, but bsa become a tradition the students look forward to. Parents worked the concession stand during tim football sea~0n.~ U pr'R, If applicant is an organization, answer ihe following: Is the organization a corporation? No Is the organization a non-profit? Is the organization tax-exempt? What is thc address of thc applicant makin8 this lundin8 request Thomas Dale High School PTSA 3626 W. Hundred Road Chester, VA 23831 Would it be possible for you to use my home address should the request be ~anted? Nancy Huntington 12004 Scrimshaw Cirele~ Chegter.. VA 23836 FEB-02-2005 21:20 884 538 32?8 95Z 00016, P. 04 What is tl~e telephone number, tax number, e-mail address of the applicant? Home 530-3954, fax number 530-3278, e-mail mlnjh.mj~-,.lo_n~i:.~.l~o~3n_~l.com ,~cy Hul(tin'gton ~- Treasurer of Thomas Dale PTSA/At~er Prom Chair Date 00016:] FEB-02-2005 21:20 004 $30 327B SSX P.05 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private pemons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. request?.What is the~l~ 8ocC~O~:~-ool/..._name ~f the applicant (person~.~.~ - or,organization)v_l_~ ~ making this funding If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/orbylaws to application. 'l~e.. IC~J'.~.~,,1, r.~S~ What is the amoun~ of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent ~-~,^~,cJs ~.~'~ \\ ~o~ ~e_~ -~ 047-Cse~ 4/l~e_ Is any Coun~ Oepa~ent involv~ in ~e proje~, event or prog~m for which you are ~ seeking ~nds? 63533,1 Page 1 000164 JAN-31-2005 89:58 884 768 6171 97Y. P.02 If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes No ~ No No What is the address of the applicant making ~is funding request? What is the telephone number, fax number, e-mail address of the applicant?. Signature of applicant. If you are signing on behalf of an organization you must be the president, vlc®-president, chairman/director vice-chairman of the organization. Signature Title (If signing o~n behalf of an organization) or Printed Name Date 53533.1 Page 2 000165 JAN-31-20~5 09:58 8~4 768 6171 99% P.03 DISTRICT IM This application mUst be co; consider a request for funding with signing this form does not mean th can legally consider your request. the authority of the County to give Funds, to private persons or orgar the County'S Board of Supervisors What is theisms of the app!i, request? ~ If an organization is the apl organization? (Also attach and/or bylaws to application. :~ROVEMENT FUNDS PLICATION npleted and signed before the county can 3istrlct i.m.,provement Funds. Completing and it you wdl receive funding or that the County Jirginia law places subs~.ntial restrictions on .... '- "'~s such as Omtrict Impr°vemen. t pu..o,; ,u,~ ~--e restrictions may prectuoe ~izaxions ana m~- ,om oven considering your request, ant (oerson or organization) making this funding icant, what is the nature and purpose of bhe ~aniza§on's most recent articles of incorporation 'n, r uest and how the money, if approved, will be Describe in detail the fund~ . eq . _ ~ ~ c~ r.w ~'. spenT. ~J · -- . - . _ _ - 53533.1 ts any County Department inv0 seeking funds? ~o ~ed in tl~ project, event or program for which you are Page 1 000166 FE~-10-2005 15:14 96Z P.01 o If this request for funding will n, individuals or organizations ! If applicant is an organizalJon, an; Is the organization a corporation? Is the organiza§on non-profit? Is the organization lax-exempt? What is the address of ti What Is the telephone number, fully fund your activity or program, w~at other ~ill provide the remainder of the funding? war the following: (_ [~f~& A') o) d, Yes Yes '~ Yes ~ applicant making No No NO b~is funding request? fax number, e-mail address of the applicant?. I Sign. :urn of applicant. If you am signing on behal' of an organization you must be the presl(ent, vice-president, chairmanldlrector or vicp.~cinairman of the orgartl~.aflon: /' ..... '-t~lgnatura D_ Title tif ~ig~l.g ~ I~half. Cf ~ or~lnlJatJ~J Printed Name 63533,1 Page 2 000167 FE~-lO-20B5 15:15 977. P.02 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a requeSt for funding with District Improvement FumLs. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request, Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisom from even co*n~tdering your request." - What is the name of the applicant (person or organization) making this funding request? Ma~_oaca H±~.h School After Prom (Committee of th~ PT~) If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. The p~,n~-~e of the Aft~.r is tO provide a night of ce~_ebration in a *~fe, al~ohol-fre~ and drug-free environment. Pl~-~e see ~he PTSA bylaws for their ~_~,_ se. What is the amount of funding you are. seeking? $2, pO~ Describe in detail the funding reqr~st and how the money, if approved, will be spent The fundin~ received w~l~ be used toward ~he game rentals_* entertainment, DJ, prizes and refreshments. Is any County Department involved in the project, event or program for which you are seekingfu~ds? Yes. In the ,~t~ the high shool and middle school resource officers have attended event. We will request their attendance this year as well. 63533.1 000168 FEB-10-2005 13:16 8848286129 96Z P.03 NO. : ~0479&3478 Feb. 10 ;E~ $O:OO~FI P2 If applican~ is an orl~ln~.alJutl, armor lh~ is ~ organizat~,',n a mrpat-~an? Yes,, , N~ Is tm cxgantzation non-profit9 Yes '~c .... No _ Is ~ argan~on mx,,emmpt? Yes ~{ No What ii the ~dre~ ~f ~ applicant ~770_0 Lonqhouse~e I~_,n.,e , Chesterfield,_ VA 23838 makir~ th~ fund~g reclLms~ V;~a[ i~ l~e ~ number, fax numbmm', e. mail a:ldre.fs of the applicant? Telephone - 796-3287 Fax- 796-347B __.EffLa_~i_~ - Matoa_c_aFI<3Al~aol.cc~n , 2/10/0_5 LOC~TION:8047963475 RX TII1E 02/10 '05 08:50 0001.69 FEB-10-2005 13:17 BO482BG129 95% P.04 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or lhat the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person. or organization) making this funding request? ':]~n'~q t~,i'det- ~ah ~c~a,[ PTF, fi, ,1 '~nqT-"~e~r~_ (~*,u.-~'1'T~-.- If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most_[ecent articles of incorporation and/or bylaws to application. --P~<~I" ~ [,~O~I~-~'TT~*~ -. What is the amount of funding you are seeking? "~ ~. ~ O0.:,° O Descdbe in detail the funding request and how the money, if., approved, will be spent.-r, hiq Is any County Depa~ment involved in]J~e project, event or seeking funds? ,K,~%rxii. r~ c~J~.cL~.., program for which you are 63533.1 Page 1 000170 -.J ,~n_*.=/_*-n= H^SN d6S:£0 qo II qa4 o If this request for funding will not fully fund your activity or program, what other individuals or o.rganizations will provide the remainder of the funding? If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes No t,,;/ No What is the. address of the applicant making this /unding request? What is the telephone_number, Pax number, e-mail address of the applicant? Signature of applicant. behalf of an organization you must be president, vice-president, chairman/director vice-chairp~n of the organization. 8ignature Title (if sighing On ~ehaif of an organization) If you are signing on the or Printed Name 63533.1 Page 2 000171 I-CmN U! DISTRICT IMPROVEMENT FUNDS APPUCAT10N,, This application must be completed -,nd Iigned before the County can consider a reque.t for funding with District Improvement Fund.. Completing and signing this form does not mean that you ~ill receive funding or lhat the County can legally consider your request. Virginia law piaca~ subetantisl raatrlctions on the authority of the County to give public funds, such aa District Improvement Fund., to pray.to pemons or organization, and th"as restrictions may preclude ~ County'. Board of 8Ul~Wisom?rom everrcormid~rin~ yaermqu.~.' ................. Wl~t is the name of the applicant (ps.on or organization) making this funding request? f' t .,~ ~ ~ ~ } t If an organization is the applicant, what is the nature and purpose of the organization? (Also atta~ organization's most recent articles of incorporation and/or bylaws to application. ~.~l:_~ PP /'_z~,-.~--l~. u "~ u ~"~t~~nt ~f-~funding you are ieeking? Describe in detail the funding request and how the money, if a~-ove~, will be ~oent L~ ~,~cb.~ ~ ~,~.../~o .~.~[.~-t- .... ,~" ............. ~ x. . ...~ . . . seeking funds? 6~533.1 Page 1 FER-07-2085 09:56 000 .7 P. 03 If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? If applicant is an organization, answer the following: la ~.o~ga~za~on-~.comomU~? ..... Is the organizal~on non-profit? Is the organJza~ion tax-exemp~ Yes ~ No Yes ~, No' 8; go What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mall address of the applicant? Signature of applicant. If you are signing on behalf of an orgaaization you muat be the preaident, vlce-prn~idant,, chairman/director _or.. vice-chairman of the organization. 81gnatum '-. Title (If ~lgning on behalf of an organization) Printed N/i.e ~ 83533,1 P~e2 FEB-O?-2005 09:56 96% 0003.73 P, 04 DISTRICT IMPROVEMENT FUNDS APPLICATION_ This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request- 1. What is the na, I;~e o,f ~e .~;)Dlicant JJ~er~pn o~ orga0i~ation) making this funding request? ~ . f' r~/'Y~., (~[~/~ I' ~ 2. If an organizatior~"lg"'~e'-~lic~rtt,~.)~a~"'th'~' n;itur~ ano purpose of the organization? (Also attach organization's,, m~9ost..,re~;~qt a~cl.e~ of inco,[poration and/or bylaws to application. 3. What is the amount of funding you are seeking? Descdbe i; detail the funding request ,and how the money, if approyed, will be 6 Is any County Department involved in the project, event or program for which you are seeking funds? /L~") 63533,1 Page 1 000174 FEB-03-2005 ~. i: lB Bi34794937~. 98Z P. 02 If this request for funding will not fully fund your activity or program, what other in,clivi~uals, or organizatio.ns will provide the remainderr of~the /undir~? If applicant is an organization, answer the following: Is ~e organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes ... No Yes _ ..V~_. No Yes No making this funding request? What is the telephor)e qumber, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chalnnanldirector or vice-chairman of the organization. Titit (if $ig.i.g Printed Name ~&t, J 63533,1 Page 2 0O03.75 FEB-03-2005 11:18 8047949371 98Z P.03 .~ FEB-~l-2005 09:1~ FROM CHESTERFIELD Co.Adm~n. TO 937B~489 DISTRICT IMPROVEMENT FUNDS APPLICATION P. 03/04 Thb application mu~t be completad and signed before the County can conaid~r a request lot funding with Dlatrk:t Improvement Funda. Completing and signing ~ form does not mun that you will rer~lve funding or that the County can legally coniider your requmt. Virginia law placer lubstantial re. frictions on the authority o! the County to give public funds, luch a~ Diltrict Improvement Funds, to privat~ pemone or organJzatione and these restrictions may preclude the County's Board of Supervbom from even considering your request. What is Ihe name of ~he applicant (pe~oq_,or organ~tion) m~l~r~ ~is funding request? 2. If an organization is the ~oplicant, what is ~e nature and purpose of the organization? (Also attach organization's _mo~t r~ a~licles of incorpoF~tion and/or bylaws to application..t,.~- Ot"D~ -~-. ~"4~rUO f~ ~L~o~O~ '~--~_ ~V~rS~- :3. What is ~le amount of funding you are seeking? ~ Describe ~ detail the fuqd!ng rpquest and how tile mo~y, if a.Pl~O, vecl, will I~e '. . ' '_ - .--: ___ Is any County Department involved in the pro~', event or program for which you are seeking funds? 63533.1 Page 1 000176 FEB-07-2005 16:21 96% P.02 CHESTERFIELD Co.A~m:n. TO 937B2489 P.O4/B4 ~FE~-01~201~5 0~:13 ~OM If this request for fuming will not fully fund your activity or program, what olher inaividuals or omanizat~ns .w,.~p~e 5~e remainder of the funding? If applicant is an organization, answer ~ folio~ng: Is the organization a corporation? Yes No Is Ihe organization non. profit? Yes ~. No Is ~e organiution tax-exempt? Yes (:;;:A'. No What is the addrjs6 qf j~ appian! making this funding WhaLis the teler~,'~ number, fax number, e-mail address of the applicant?. $111,Murt of applicant. If you am .l~nlng on behalf of an organization you must be the president, vice-preslclent, chairmanldirector or - l'ltle ill ~liitninll on I~eh~lt of a~ ~rl~niz~ltion) Printed Nime &-0% 63533.1 Page 2 TOTgL P.04 000177 FEB-ii-2005 15:10 96% P.02 DISTRICT IMPROVEMENT FUNDS APPUCATIO~I_ This application must be completed and signed before the County can consider I reque"t for funding with District Improvement Fund~. Completing and signing this form doe" not mean that you will rm:elve funding or ~st the County can legally ¢on~ldsr your request. Virginia law place, eul~tantlal re"trlctions on the authority of the County to give public funds, such as District Improvement Fund~, to private perlons or organizations end these re"trlctlone may preclude the County's Board of Supervl$om from even con~iderlng your requeat. What is the name of the applicant (person or organization) making this funding request? g4. o--~ic'_ OJ--(U_¢ ~' C*.**,~.~wor% *~,.o*~ *'P"J~.,'~ I I If an organization is the applicant, what is the nature and purpose of the organization? (Also attach o_rganization's most recent a.rticles of.!ncorpo, rat~on... andtor bylaws to application. ~t~<,/,~. ~'T~ .~t rm,.t~' .'-~ t ~jl,t.~l./4~ ..M..~J~v'.~/,~ - - .... I '. I "~'~ I , I I What is l~e amount of funding you are seeking? ~ 1 I ~80 Describe in detail the funding request and how the money, if approved, will be spenL "T'O, ~ Ko.-t' ]-~ ' o Is any County Department involved in the project, event or program for which you are seeking funds? ~J o 63533.1 Page I 000178 FEB-O?-2005 16:06 804330310? 98X P.01 o If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes v~' Is I~ organization tax-exempt? Yes ~/ .o No No o What is the address of the applicant making ~is funding request? What ia the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you am signing on behalf of an organization you must be the president, vice-pm~idenL chairman/director or vice_~,halrman of the organization. Slgnat&m TIUe (If algnlng on behalf of an organization) Printed Name Date 63533.1 Page 2 000 79 FEB-07-2085 16:07 884330310? gS~ P.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 9. Subiect: Citizen Request to Address the Board Under "Hearings of Citizens on Unscheduled Matters" County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: In accordance with Board procedures, Cathy M. Kirk has requested the opportunity to speak to the Board to address (1) "... a possible violation of my first amendment rights to free speech and assembly" and (2) the application of the deferral policy adopted by the Board of Supervisors on February 11, 2004. Preparer: Steven L. Micas Attachments: Yes D No Title: County Attorney 0800:68371,1 # 0003.80 03/03/2005 12:12 15712 Fire Light Place Moseley, VA 23120 March 3, 2005 Lisa Elko, Chesterfield Co. BOS clerk REQUEST TO ADDRESS BOARD OF SUPERVISORS Dear Lisa Elko, Chesterfield Co. BOS clerk, I am requesting to speak on the March 9, 2005 Board of Supervisor's agenda. I will address my comments to a possible violation of my first amendmem rights to free speech and assembly at the February 23, 2005 Board of Supervisor's meeting. In addition, I would like to express my concern regarding the deferral policy passed by the Board of Supervisors on February 11, 2004 and subsequent procedures by the Board to not implement this policy. Please notify me in writing as soon as possible regarding this request to address the BOS. Regards, Cathy M. Kirk H: 639-9362 M: 3014562 clmkirk~aol.com MRR-03-200S 11:17 80482879S4 P.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: March 9, 2005 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 01-0139 Midlothian Wood Condos - LeGordon Drive Developer: Contractor: Tascon-Midlothian Wood, LLC Piedmont Construction company, Incorporated Contract Amount: Water Improvements - Wastewater Improvements - $138,200.00 $150,000.00 District: Midlothian Preparer: Crai,q S. Bryant Title: Director of Utilities Attachments: Ycs No #O00 ISZ Agenda Item March 9, 2005 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0048 Edgewater at The Reservoir - Commercial Reservoir Land Associates R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $33,575.00 $49,409.00 03-0106 Castro Dentist Office - 2930 West Hundred Road SAC Properties, LLC Duke Contracting of Virginia, Incorporated Water Improvements - $6,130.00 Bermuda 03-0327 Harrowgate Place, Section 4 Savage and Lennon, Incorporated R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Bermuda $3,300.00 $23,674.00 04-0003 Waterford Social Security Building Bill Neff, Sr. Enviroscape, Incorporated Water Improvements - Wastewater Improvements - Clover Hill $23,000.00 $9,000.00 ooo 8,a Agenda Item March 9, 2005 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0025 Gentle Touch Car Wash - Hull Street Road Gentle Touch Car Wash H & B Construction Company, Incorporated Water Improvements - $18,403.00 Wastewater Improvements - $30,417.45 Clover Hill 04-0151 Sommerville Industrial Park, Lot Numbers 27C and 27D Romag LLC Gleghorn Excavating Incorporated Water Improvements - Wastewater Improvements - Midlothian $23,100.00 $22,500.00 000 84 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 10.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~-] No 000185 BOARD MEETING DATE 07/01/04 07/01/04 07/01/04 07/01/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 CHESTERFIELD COUNTY GENERAL FUND BALANCE March 09, 2005 DESCRIPTION FY2005 Actual Beginning Fund Balance Hurricane Isabel accrual FY2005 Adjusted Beginning Fund Balance FY05 Addition to Fund Balance Designate excess revenue (County) for non-recurring items in FY2006 Designate excess expenditures (County) for non-recurring items in FY2006 Designate excess expenditures (Schools) for non-recurring items in FY2005 FY04 Results of Operations - restore CSA fund balance shortfall for use in FY2005 FY04 Results of Operations - Bond referendum expenditures in FY2005 FY04 Results of Operations - Pay plan adjustments in three departments in FY2005 AMOUNT (3,379,255) 750,000 (2,163,220) (226,540) (3,077,862) (90,237) (6O,OOO) (257,800) BALANCE $49,403,714 $46,024,459 $46,024,459 $46,774,459 $44,611,239 $44,384,699 $41,306,837 $41,216,600 $41,156,600 $40,898,800 000186 Board Meeting CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT March 9, 2005 Descrintion FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Ran Elementary Schaol, closing costs, and environmental assessrrent FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2OO3 FY04 Budgeted Addition 4/9/2003 FY04 Capital Projects 7/23/2003 National search for a developer to revitalize the Cloverleaf Mall area 10/22/2003 Debris pick-up program due to Hurricane Isabel 4/1412004 To General Services for building unexpected repairs and maintenance iterm incurred during FY04 4/14/2004 Trf to Sheriff for start-up expenses and capital for new replacement jail project 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. Funds to be transferred to Police in FY2OO6 FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004 4/14/2004 FY05 Budgeted Addition 4/14/2004 FY05 Capital Projects 7/28/2004 Pre-development studies for Cloverleaf Mall 8/11/2004 Deposit on acquisition of the mall buildings at Cloverleaf Mall 9/3/2004 Purchase of public safety equipment for search and rescue, natural disasters and other emergency situatiom 10/13/2OO4 Operating costs associated with Cloverleaf Mall for 2004/2005 10/13/2OO4 Debt Service costs associated with IDA loan for Cloverleaf Mail 10/13/2OO4 Other Cloverleaf Mall operating costs (including costs associated with the acquisition of additional property) 11/10/2OO4 Woodmont Drive road and waterline repairs resulting from damage from Tropical Storm Gaston (7,277,800) (140,OO0) 9,354,000 (8,559,300) (44,OO0) (1,ooo,ooo) (125,000) (260,0O0) (500,000) 9,600,000 (8,496,9OO) (65,0OO) (250,000) (59,6OO) (5OO,000) (30O,OO0) (250,OO0) (30,455) B~1031ce 10,111,312 2,833,512 2,693,512 12,047,512 3A88,212 3,444,212 2,444,212 2,319,212 2,059,212 1,559,212 11,122,692 2,625,792 2,560,792 2,310,792 2,251,192 1,751,192 1,451,192 1,201,192 1,170,737 000~.$$ Prepared by Accounting Department February 28, 2005 SCHEDULE OF CAPITALIZED LEASE PURCHASES Dge Began 04/99 1/01 04/01 11/00 09/01 03/03 03/04 10/04 11/04 12/04 12/04 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project School Archival/Retrieval System Lease Energy Improvements at County Facilities Energy Improvements at School Facilities Original Amount $16,100,000 13,725,000 20,268 20,268 278,372 6,100,000 21,970,000 9,225,000 21,639 1,519,567 427,633 Date Ends 11/19 11/21 03/06 09/05 07/05 11/23 11/24 10/06 01/08 12/17 12/10 Outstanding Balance 02/28/05 $12,075,000 10,965,000 5,239 2,885 58,647 5,780,000 21,970,000 9,225,000 19,698 1,519,567 427,633 TOTAL APPROVED AND EXECUTED $69.407.747 $62,048~,669 PENDING EXECUTION Description None Approved Amount 000189 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: 10.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: ¥CS -~No OOO19G (~00191 E E 8 8 ~019;Z 093 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetinq Date: March 91 2005 Item Number: Subject: Resolution Recognizing the Generosity of the Brandermill Community County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren has requested that the Board of Supervisors adopt this resolution, recognizing the Brandermill community for its generous assistance to the Cook family in the aftermath of Tropical Storm Gaston. Summary of Information: This resolution will recognize Brandermill community for its generous assistance to the Cook family in the aftermath of Tropical Storm Gaston. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes ~ No #000196 RECOGNIZING THE GENEROSITY OF THE BRANDERMILL COMMUNITY WHEREAS, Chesterfield County has a well-earned reputation as a caring community where neighbors come to each others' aid when the situation calls for it; and WHEREAS, during Hurricane Isabel in September 2003, many Chesterfield County residents helped their neighbors by cutting and removing fallen trees; sharing food and water; providing transportation and providing other needed assistance; and WHEREAS, in September 2004, Tropical Storm Gaston struck the county, and widespread flooding left numerous families homeless; and WHEREAS, once again, faced with adversity, many Chesterfield County residents selflessly assisted others who were affected by the storm; and WHEREAS, when Tropical Storm Gaston struck, the family of Richard and Sharon Cook lost all their possessions except for the clothing they were wearing; and WHEREAS, 15-year-old Jenna and her 17-year-old foster brother, Joshua, did not even have shoes on when they were rescued from their apartment; and WHEREAS, the family was helped through the generous contributions of the Brandermill community; and WHEREAS, the Brandermill Adopt-A-Family program provided the Cook family with three rooms of bedroom furniture; living room furniture; a microwave oven; sheets; pillows; blankets; comforters; clock radios; utensils; dishes, pots and pans; and other items; and WHEREAS, donations for the family amounted to more than $4,000; and WHEREAS, this was the most recent example of the kindness and generosity of the Brandermill community, which has come to the aid of others in need in the past. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9th day of March 2005, publicly recognizes the extraordinary compassion, generosity and spirit of civic-mindedness of the Brandermill community, and expresses its appreciation, on behalf of all Chesterfield County residents, to the Brandermill community for its assistance to the Cook family and others in need who have benefited from its Adopt-A-Family efforts. 000197 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 9, 2005 Item Number: ~5. Subiect: Resolution Recognizing Mr. Bradford Christopher Schultz, Troop 806, Sponsored by Woodlake United Methodist Church, Mr. Ravin Perry, Mr. Michael Keblusek and Mr. David Shapiro, all of Troop 811, Sponsored by the Episcopal Church of the Redeemer, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Bradford Christopher Schultz, Troop 806, Mr. Ravin Perry, Mr. Michael Keblusek and Mr. David Shapiro, all of Troop 811, upon attaining the rank of Eagle Scout. All will be present at the meeting, accompanied by members of their families, to accept the resolutions. Preparer: Lisa H. Elko Attachments: ¥CS Title: Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law Mr. Bradford Christopher Schultz, Troop 806, sponsored by Woodlake United Methodist Church; and Mr. Ravin Perry, Mr. Michael Keblusek and Mr. David Shapiro, all of Troop 811, sponsored by The Episcopal Church of the Redeemer, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for roles as leaders in society, Bradford, Ravin, Michael and David have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 9th day of March 2005, hereby extends its congratulations to Mr. Bradford Christopher Schultz, Mr. Ravin Perry, Mr. Michael Keblusek and Mr. David Shapiro, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. 000:1.99 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: March 9, 2005 Item Number: Subiect: Public Hearing to Amend Sections 17-73 and 17-76 of the Subdivision Ordinance Relating to Standards for Paving of Streets and Acceptance Into the State System County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to amend Sections 17-73 and 17-76 of the Subdivision Ordinance of the Code of the County of Chesterfield 1997 in relation to pavement design and building permits. Executive Summary: These amendments would provide (a) a change in the minimum pavement design in new subdivisions to a three-layer system to include base stone, base asphalt, and surface asphalt; (b) a change in the number of building permits allowed to be issued prior to application of base asphalt from 50 percent to 60 percent; and (c) a change in the number of building permits allowed to be issued prior to state acceptance from 80 percent to 90 percent. Continued Next Page Preparer: Richard M. McEIfish Title: Director, Environmental En.qineerinq Attachments: Yes -]No # oooZoo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Background Information: In April 2004, a meeting was held with representatives of the Richmond Area Metropolitan Contractors Association (RAMCA), Virginia Department of Transportation (VDOT), and the County's Utilities and Environmental Engineering Departments to discuss the lack of compaction over utility lines. The County's requirement of road paving at 50-percent completion of subdivisions was also discussed at this meeting as hindering the process. RAMCA requested that VDOT modify requirements for all roads in new subdivisions to be constructed with a three-layer desiqn system (i.e., stone, base asphalt, and surface asphalt). VDOT representatives explained that the VDOT local residencies did not have this authority as the quidelines had been established for and need to be flexible to include residencies within the entire State of Virginia. At this meeting, VDOT suggested that RAMCA discuss this issue with the County. In May 2004, RAMCA approached Environmental Engineering to discuss the road paving issue. RAMCA's main concern being that road paving too early in the construction process, when there are far more heavy trucks than normal, would result in remedial action (i.e., patches) that would cause deterioration of roads more quickly over time. At the same time, the Home Building Association of Richmond (HBAR) had been expressing concerns to Environmental Engineering regarding their membership's inability to obtain additional building permits due to how quickly 50 percent of building permits are issued. HBAR noted that approximately 30 percent of developers were already using a three-layer system and advocated that all developers should use the three-layer system. In June 2004, several meetings were then held that included representatives of RAMCA, HBAR, VDOT, and the County's Planning and Environmental Engineering Departments (the Committee). This group was working toward a solution of providing a higher and stronger quality finished product and agreed that a triple-pavement design was needed. The triple-pavement design would include stone, base asphalt, and surface asphalt; and the combination of double asphalt would provide added strength when compared with the six inches of stone and two inches of asphalt currently required. Postponing the requirement to pave streets from 50 to 60 percent building permit issuance will provide additional time for base stone to settle prior to installation of base asphalt. HBAR agreed that if the ordinance was also amended so they could receive up to 90 percent of building permits prior to placement of the final surface asphalt and State road acceptance, any settlement of the base asphalt could be corrected before final surfacing. Continued Next Page CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Background Information (continued): Although the three-layer pavement design is more expensive per square yard, HBAR agreed that an ability to obtain 10 percent more permits through critical times and overall improved aesthetics far outweigh the small increase in cost per lot. The $300 in additional costs was generated by RAMCA and confirmed by HBAR. The County will also have subdivision roads constructed to a higher standard that should last longer and require less maintenance over their pavement life due to pavement failure. The Environmental Engineering Department agreed to this and, with the approval of the Committee, this amendment was brought forward to the Board, and the enclosed, proposed amendments to Sections 17-73 and 17-76 were referred to the Planning Commission by the Board at the September 22, 2004 meeting. At the Planning Commission's public hearing, HBAR requested that the 90-percent State road acceptance requirement be changed to 100-percent since the County has the option of pulling developer bonds to ensure completion of roads in subdivisions. It was noted that the original 80-percent requirement has worked very well since its inclusion in the ordinance in 1989. The Planning Commission after lengthy discussions voted three to two in favor of requiring the three-layer system, changing 50-percent building permits to 60 percent prior to paving, but changing 80-percent building permits to 100 percent prior to State acceptance. State recommends that the Board amend Sections 17-73 and 17-76 of the Code of the County of Chesterfield as presented by the Committee to the Planning Commission by changing the 50-percent paving requirement to 60 percent; changing the 80-percent State road acceptance requirement to 90 percent; and approving the three layer paving system. District: Countywide oooZog AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 17-73 AND 17-76 RELATING TO SUBDIVISION OF LAND BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-73 and 17-76 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-73. Installation of Improvements and Bonding. OOO (2) No more that 60 60 percent of the building permits in any recorded section of a residential or residential townhouse subdivision shall be issued until the paving requirements in that section have been completed. (3) No more that 80 90 percent of the building permits in any section of a residential or residential townhouse subdivision shall be issued until the streets have been constructed to state standards and accepted into the state system as applicable. Sec. 17-76. Arrangement. 000 (k) The minimum pavement design for all local streets, residential collector streets, private streets, alleys and accessways in any subdivision shall have at a m:.nlmum t-'c ;-~'~ ~' ~'""~ ........... *~ '~O]'lA'~t'~ *'[w~A ~ pavement designed utilizing base stone, base asphalt, and surface asphalt as approved by the director of environmental engineering. 000 (2) That this ordinance shall become effective immediately upon adoption 000203 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 9, 2005 Item Number: Subject: Public Hearing to Consider the Restriction of Through Truck Traffic on McEnnally Road County Administrator's Comments: l~.r~~c/. ,/~?/r~ ~,~ /rj~,~ ~~' County Administrator: ~ Board Action Requested: A public hearing is scheduled for this meeting to consider the restriction of through truck traffic on McEnnally Road between North Spring Run Road and Winterpock Road. Summaryoflnformation: Mrs. Humphrey received a request to restrict any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, from using McEnnally Road (Route 702) between North Spring Run Road (Routes 662 and 702) and Winterpock Road (Route 621). The recommended alternate route is Winterpock Road (Route 621), Hull Street Road (Route 360), and North Spring Run Road (Route 702). The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the effected area. Evaluation of the second criterion will include safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. Sections of McEnnally Road are only fourteen to fifteen feet wide, with no usable shoulder width. (Continued next page) Preparer: R.J. McCracken Agen590 Attachments: Yes Title: Director of Transportation 000204 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 (Summary of Information: Continued) Based on staff's preliminary review, this request will satisfy these two criteria. In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway, or 2) the roadway must be functionally classified as either a local or collector road. Based on staff's preliminary review, this request will satisfy the second criterion, in that McEnnally Road is classified by VDOT as a local road. Since staff's preliminary review indicates that the request will satisfy VDOT's first two criteria, and one of VDOT's second two criteria, it is staff's determination that McEnnally Road will qualify for restriction to through truck traffic. Recommendation: If the Board wishes to pursue this request, the attached resolution requesting the Virginia Department of Transportation to restrict through truck traffic between North Spring Run Road and Winterpock Road should be adopted. District: Matoaca 000205 .,,,, McEnnally Road (Route 702) Through Truck Traffic Restriction Request Proposed Restricted Route Proposed Alternate Route 000206 WHEREAS, the Chesterfield County Board of Supervisors received a request to restrict any through truck or truck and trailer or semi- trailer combination except pickup or panel trucks from using McEnnally Road between North Spring Run Road and Winterpock Road; and WHEREAS, the recommended alternate route is Winterpock Road, Hull Street Road, and North Spring Run Road; and WHEREAS, Chesterfield County will use its good offices for enforcement of the proposed restriction; and WHEREAS, the Board has conducted a public hearing on the restriction. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to restrict through truck traffic on McEnnally Road between North Spring Run Road and Winterpock Road. O00Z07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 9, 2005 Item Number: I'~.c. Subiect: Public Hearing to Consider Amendments to the County's Massage Therapy Ordinance to Allow Massages to be Performed for Compensation by Massage Therapy Students County Administrator's Comments: /~-~ /~/~'~~ ~-~'~ /o~' ~/~d~' Coun~ Administrator: ~~ Board Action Requested: Public hearing to consider amendments to the massage therapy ordinance to allow massages to be conducted for compensation by massage students in a post-secondary school under the supervision of a certified massage therapist. Summary of Information: With some exceptions, the County's massage therapy ordinance requires that a massage performed for compensation be performed by a massage therapist who is (i) certified by the state and (ii) permitted by the County through the Chief of Police. Further, in most instances, the massage must be performed in a massage clinic that has received a permit from the County. Recently, the Virginia School of Technology, a proprietary technical school with campuses at the Arboretum (and formally at Boulders) and in Virginia Beach, approached County staff seeking changes in the massage therapy ordinance. The School offers instructional training for health related occupations such as massage therapist, medical assistant, practical nurse, and medical office specialist. Currently, massage therapy students at the School receive over 600 hours of massage therapy training and, as part of that training, provide massages to the public under the supervision of certified massage therapists. These Preparer: Steven L. Micas Attachments: Yes ~-~ No Title: County Attorney 1923: 68316.1 (68197.1) # 000208 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 massages comply with the County's massage therapy ordinance because the massages are not offered for compensation. The School would like to begin charging customers for these massages in order to recover overhead costs such as supplies and instructor time. After meeting with representatives of the School and the Police Department, and after consultation with the Health Department, Staff recommends that the Board consider the attached amendments to the massage therapy ordinance. The proposed amendments would apply to public universities, public colleges and post secondary schools that are certified or approved by the State Council of Higher Education for Virginia. The amendments would allow qualifying educational institutions to charge for massages performed by their massage students provided that (i) the massages are performed as part of a course of massage therapy instruction at the school, (ii) the school holds a valid massage clinic permit from the County and (iii) a certified massage therapist holding a County permit is present at all times in the room with the massage therapy student. The ordinance amendments would also allow a massage clinic to be located at a qualifying university, college or school. Staff believes that requiring the school to obtain a permit for a massage clinic from the County and, also, to be a public university or college, or a post secondary school approved or certified by the State Council, provides sufficient safeguards against abuse of the ordinance exception by fraudulent businesses claiming to be massage schools. The Police Department and Health Department do not have any objections to the proposed ordinance amendments. Staff recommends that the Board adopt the attached ordinance amendments. 1923 (25): 68316.1 (68197.1) 000209 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 15-91, 15-92 AND 15-93 RELATING TO MASSAGE THERAPY PERFORMED BY MASSAGE THERAPY STUDENTS OF A POST SECONDARY EDUCATIONAL INSTITUTION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 15-91, 15-92 and 15-93 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: ARTICLE V. MASSAGE CLINICS Sec. 15-91. Definitions. For this article, the following words and phrases shall have the following meanings: Barber shop: An establishment which provides one or more of the following services in exchange for consideration: hair care, makeovers, facials, manicures, pedicures, or body waxing. Beauty salon: An establishment which provides one or more of the following services in exchange for consideration: hair care, skin care, makeovers, facials, manicures, pedicures or body waxing. Care facility: A hospital, nursing home, convalescent care facility, assisted living facility, life care facility, or group care facility. Certified massage therapist: Any person who administers a massage to another person, in exchange for consideration, and who has qualified as a certified massage therapist pursuant to the requirements of Code of Virginia, §§ 54.1-3000 and 54.1-3029, including but not limited to a massage clinic operator. Chief of police: The Chesterfield County Police Chief or his designee. Client: A person receiving a massage. Consideration: Anything of value given in exchange for services rendered, including, but not limited to, money, goods, services or advertising. Health club: An establishment which provides health and fitness equipment and programs for its client's use in exchange for any form of consideration. A health club may be located in a hotel or motel but not in a guest room in a hotel or motel. Massage: The treatment of soft tissues for therapeutic purposes by the application of massage and body work techniques based on the manipulation or application of pressure to the muscular structure or soft tissues of the human body. Massage shall not include the diagnosis or treatment of illness or disease or any service or procedure for which a license to practice 1923:68197.1 1 0002~.0 medicine, nursing, chiropractic therapy, physical therapy, occupational therapy, acupuncture or podiatry is required by law. Massage clinic: A fixed place of business where a certified massage therapist gives a client a massage. A massage clinic shall either be freestanding or located within a health club, tanning salon, hotel or motel (but not in a guest room in a hotel or motel), beauty salon~ ~ barber shop or within a public university, public college, or post-secondary school that is certified or approved by the State Council of Higher Education for Virginia. Massage clinic operator: The person who files and signs the application for a massage clinic permit and who is responsible for the day-to-day operation of the clinic. The massage clinic operator need not qualify as a certified massage therapist if he or she does not intend to administer massage. Public gathering: Any event occurring in the county that is open to the general public and involves more than 50 persons. Seated massage: A massage of the upper body or feet when the massage client is fully clothed and seated in a chair. Tanning salon: An establishment which has as its primary business the provision of tanning services in exchange for consideration. Sec. 15-92. Permit required. No person shall administer or perform or permit to be administered or performed a massage in exchange for consideration in or upon any premises within the county unless: (a) The massage is performed for medical, relaxation, remedial or hygienic purposes; and (b) The person performing the massage is a certified massage therapist and holds a valid county permit. (c) If a massage is performed in a massage clinic, a valid county massage clinic permit has been issued for the premises. Sec. 15-93. Exclusions. Section 15-92 shall not apply to massages administered for medical, relaxation, remedial or hygienic purposes by (i) a physician, surgeon, chiropractor, osteopath or physical therapist duly licensed by the Commonwealth of Virginia; (ii) a licensed nurse acting under the prescription or direction of any such physician, surgeon, chiropractor, osteopath, or physical therapist; ~ 1923:68197.1 2 0002 .'1 (iii) a certified massage therapist acting on the premises of any such physician, surgeon, chiropractor, osteopath or physical therapist and under his prescription or direction. Section 15- 92 shall not apply to barber shops or beauty salons in which massage is given to the scalp, face, neck or shoulders only:; or (iv) a student of massage therapy enrolled in a course of instruction for massage therapy at a public university, public college, or post-secondary school that is certified or approved by the State Council of Higher Education for Virginia, provided also that the massage is performed as part of a course of instruction for massage therapy at a massage clinic holding a valid county permit and that a certified massage therapist with a permit from the County is present in the room at all times with the massage therapy student. In addition, Section 15-92 shall not apply to barber shops or beauty salons in which massage is given to the scalp, face, neck or shoulders only. (2) That this ordinance shall become effective immediately upon adoption. 1923:68197.1 3 O00~l ~ ~, .~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 ' AGENDA Meetin~l Date: March 9, 2005 Item Number: lq, Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on March 23, 2005 at 3:30 p.m. Preparer: Lisa H. Elko Title: Clerktothe Board Attachments: [--]Yes I No