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04/25/01 Packet
CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 2.A. Su~ect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Dr. Nelson will provide an update on the progress to date of staff efforts to recommend actions and solutions to septic system problems at Rayon Park Subdivision. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: [--~ Yes No #O00l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Aprll 25, 2001 Item Number: 2.B. Subiect: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Association of Metropolitan Drinking Water Agencies consists of drinking water agencies that supply water to over 110 million people. The association represents the interests of publicly owned water systems by working with Congress and federal agencies to ensure safe and cost effective drinking water laws and regulations. The Gold Award for Competitive Achievement recognizes improvement initiatives in the areas of operations, maintenance, engineering, finance, administration, customer service and employee development. Winners were judged to have shown remarkable accomplishments in these areas, meeting goals for overall efficiency, cost of operation and quality of service. Implementation of the Total Quality Initiative has resulted in the county being acknowledged as having one of the best operated water systems in the country. Preparer: 'Crag ~. ~ryant Attachments: ~--] Yes No Title: Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, ~001 Subiect: County Administrator' s Comments County Administrator's Comments: Item Number: 2.C. County Administrator: Board Action Requested: Recognition Summary of Information: Today we have approximately 80 students with us from the county's nine high schools participating in Model County Government Day. Each student will be shadowing a county official on April 26 from 8:30 a.m. - 2:00 p.m. This annual program is designed to give high school government students a first hand look at County government. This years activity has been coordinated by the Extension Service 4-H Agent, in cooperation with Youth Services and the school Social Studies Coordinator' ~ Preparer:/~~'~ ~///~~Title: Dire~or, / ' ~ ~ic~ard A. Nun~ally ~ E~ension Se~ice Attachments: [---] Yes Ne l# O03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: April 25, 2001 Item Number: s.a. Subject: Testing the County's Comprehensive Plan to Project the Extent of Planned Growth County Administrator's Comments:~ County Administrator: Board Action Requested: Approval of 1.) The Growth Phasing Analysis proposal to test Chesterfield County's comprehensive plan and 2.} Designation of $360,000 from the Reserve for Future Capital Projects and allow staff to transfer, up to this amount, as needed for expenses incurred for this project. Summary of Information: At the February 24, 2001 joint work session with the Chesterfield Planning Commission, the Board of Supervisors members and Planning Commissioners requested staff prepare a proposal to test the County's comprehensive plan to determine the extent of future growth and its impacts on infrastructure costs and public facility demands. The attached Growth Phasing Analysis proposal recommends a two part project combining new technology, additional staff resources and private consultant assistance to develop a County-wide sub-area growth model. This model will be used to forecast the pattern of future growth based on existing zoning and the County's adopted land use plans, and the t. the County to provide necessary infrastructure and potential cost ~~~ public ~~ . Preparer:~Z..,~ Thomas E. J~co~on w . - Title: Director of Planning C:DATA/AGENDA/2001/APR25.1 Attachments: Yes No # 0004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 This project will: 1. Identify necessary infrastructure and public facilities and projected costs to support the adopted land use plan, for the entire County and subgeographic study areas; 2. Provide objective data to analyze alternative growth phasing options; 3. Enable analysis of comprehensive plan and zoning amendments and necessary infrastructure and public facilities and projected costs; 4. The construction of existing land use, zoning and comprehensive plan data on the County Geographic Information System will enable future planning and financial analysis. Also attached is a listing of staff responses to questions and requests for information made at the February 24 work session. 0'305 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: April 25, 2001 Number Budget and Management Comments: This item requests that the Board approve a proposal to test the County's adopted comprehensive plan and designate funds for the project. If the Board acts favorably ~n this item, staff would solicit Requests for Proposals for professi®nal services to assist in the analysis of several phased ~evele~ment scenarios to help identify increased infrastructure casts and demand for services in the future. The project would be undertaken with ~®th c~nsultant services and contracted staffing. Tetal c~st ~f the ~r~ject is estimated to be $360,000. Should the Board choose te move forward with the project as described, the recommended funding s®urce is the Reserve for Future Capital Projects (RFCIP). The item requests the Board to designate $360,000 from the RFCIP and permit staff t~ transfer up to $360,000 to the project as needed. Upon approval, the balance in the RFCIP would be $1,188,012 Rebecca T. Dickson Title: Director, Budget & Management Testing Chesterfield County's Comprehensive Plan Project Background: At the Board of Supervisors and Planning Commission joint meeting on February 24, 2001, it was suggested that the adopted Plan for Chesterfield should be tested. In response to the questions posed at the meeting, staff's understanding of the proposed project is that it should respond to several outstanding questions about the county's current status, as well as the impacts of the adopted comprehensive plan. This proposed project would strive to provide the following information regarding future development under the county's adopted comprehensive plan: A staff prepared analysis of several phased development scenarios in the county's planned growth and infill designated areas resulting in the identification of potential infrastructure cost impacts (in today's dollars) and the county's ability to meet its service demands at build out. It is proposed that a consultant be retained to provide the following: · Assist in the design of the analysis approach and methodology · Assist in the formation of a summary of findings and recommendations report based on staffs analysis · Make a presentation of the summary of findings and recommendations report to the Board of Supervisors and Planning Commission The following brief proposed project description, prepared by planning staff, provides a timeframe for the completion of the proposed analysis project, the end products of the project and the proposed project's impact on the Planning Department's current work program. Proposed Project Estimated Time for ?_~mpletion l_~Project Management Proposed Project Description Plan One Year to 18 months J[~lan_ n~J2artment: Long2~RangePlanning. The project will take place in two phases. Phase I involves taking critical land use information and putting it into the county's GIS system. This data will be the foundation of the growth analysis, and is divided into three components: 1) an existing land use database, 2) a geographic inventory of land zoned for development but not yet built, and 3) the adopted land use plan. Once in the GIS system, staff, for the first time, will have a geographically based computerized inventory of the development potential for all Chesterfield County. Not only will this data be used for this growth phasing analysis; it will provide staff with reliable development data for years to come. Phase II will take this county-wide inventory, and analyze it by sub-areas to determine how and where the county could grow. Other information, such as utilities and transl~ortation modelin~ data, will be used to 4/11/01 Proposed Project Description (Continued) Workload Impact Projected Cost develop multiple future scenarios that will test land use trends and infrastructure needs, as well as the county's cash proffer system. The result of the analysis for many scenarios will be a series of outcomes; jobs versus workers, costs of facilities, costs of services, level of service, infrastructure required, timeframe for development and maps of each model. Significant support and analysis will be required from departments such as Planning, Transportation, Utilities and Budget to complete this model and scenarios. Year 1 Year 2 (6 mo.) Total Funding For Funding For Total Planning Dept. Transportation Recommended Dept. Funding $195,000 $100,000 $295,000 $65,000 $65,000 $260,000 $100,000 $360,000 4/11/01 ilii t~ 0 0 0~09 Response To Board of Supervisors and Planning Commission Requests For Information At The February 24 Joint Work Session On Growth The following are answers or updates to information requests made by Board of Supervisors and Planning Commission members during the February 24 work session. 1. How are other Virginia high growth jurisdictions addressing growth related infrastructure needs? Response: Staff is conducting a survey of Henrico County, Fairfax County, Loudoun County, Prince William County and Chesapeake to assess how those jurisdictions have met the demands of growth on infrastructure needs. Results from the survey should be available in late May. 2. How does Chesterfield County compare with these jurisdictions regarding infill and strategies to address it? Response: As part of the survey, staff is asking the five jurisdictions for more information regarding infill development and related strategies. 3. In the County's infill and planned growth areas, how much vacant land is residentially zoned and how much is unzoned (zoned for agricultural uses)? Total Vacant Percent Vacant Acres Percent Acres Acres of Total Zoned of Total Zoned Acres Residential Acres Agricultural Infill Area 105,000 12,000 11.4% 14,200 13.5% Planned Growth Area 82,900 28,600 34.5% 11,000 13.3% Do we have information on vacant pre cash proffer policy residential lots broken down by magisterial district? Response: While the total number of vacant residentially zoned properties in Chesterfield County can be calculated, it is difficult to estimate the potential number of buildable lots until some of these larger properties are subdivided. A 1992 Planning Department analysis estimated there were 33,000 buildable residential lots in Chesterfield County not subject to cash proffers. Today, a more accurate sub-area (ie. magisterial district) assessment would be very difficult before completion of the proposed zoning case layer in GIS, recommended as part of the proposal to test the County's comprehensive plan. Even then, uncertainty on the eventual buildable lot total will exist until subdivision plans are submitted for residentially zoned vacant parcels. Should the Board and Commission want this analysis undertaken, staff recommends waiting until after completion of the new zoning case GIS project. 4/12/01 5. Please provide information on the 74 localities that are eligible to collect proffers, the 30 localities who are using proffers and the 12 with policies in place. Response: Budget and Management has completed this analysis (See Attachment A). o Part of the proposed extension of the Powhite Parkway (to Route 360) is not currently associated with any zoning case. How many miles does this part cover, and how many land owners are involved? Response: Attachment B is a listing of the parcels that would be involved in extending the Powhite Parkway from Old Hundred Road to Route 360. Magnolia Green is the only zoning case where the right of way must be granted upon request of the County. A total of 11 owners would be involved. Is there information on the percentage of residential growth in Chesterfield County between 1996 and 2000, and projected 2000 to 2018, compared to the rate of increase of roads at service level F/E? Response: Between 1977 and 2000, the number of dwelling units increased approximately ten percent (91,800 to 100,400). The miles of road operating at "F / E" Levels of service increased by approximately 11 percent (148 to 164). Between 2000 and 2018, the number of dwelling units is projected to increase approximately 38 percent (100,400 to 138,800) and the miles of "F/E" roads is projected to increase approximately 26 percent (164 to 207). Prepared by the Chesterfield County Planning, Transportation and Budget and Management Departments. 4/12/01 BOARD OF SUPERVISORS RENNY BUSH HUMPHREY MATOACA DISTRICT KELLY E. MILLER ,VICE CHAIRMAN DALE DISTRICT J. L McHALE, III BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 7484211 Attachment A LANE B, RAMSEY' COUNTY ADMINISTRATOR TO: FROM: The Honorable Renny B. Humphrey Supervisor, Matoaca District Lane B. Ramsey ~ County Administrator DATE: March 5, 2001 SUBJECT: Use of Cash ProfFers in Virginia Attached please find the information you requested on localities using cash proffers in Virginia. This information was compiled last summer and is based on growth rates calculated using the 1990 and 1980 census data. The Code generally specifies that those localities having a growth rate of 10 percent or higher between this time period, and those localities contiguous to such a locality, are permitted to accept cash proffers. Upon receipt of the 2000 census data, this analysis would have to be updated. If you have additional questions, or would like to discuss this further, feel free to call me. Thank you. Enclosure cc: The Honorable Members of the Board of Supervisors Providing a FIRST CHOICE community through excellence in public service 0014 sa~.1.q~ooq jo :~aqtunN 001.5 Localities Permitted by Code to Accept Cash Proffers Permitted Using Formal Policy Albemarle County Yes Yes No Arlington County Yes No No Bedford County Yes No No __c_ _h~_ _~.? _a_k_~_ _ _Cj_~ .............. _Y_?_ ............ _N.?_ .............. _N__o_ ....... Chesterfield County Yes Yes Yes Clarke County Yes No No Craig County Yes Yes No __c_ _u_~_ ?~_e_ t _ _C_o_ _u_n_ Z ............ _Y~_ ............ _N__o_ .............. _N__o_ ....... Danville City Yes Yes No Fairfax County Yes Yes No Fauquier County Yes Yes Draft in progress _ E~?_ _~_~_~__ _C_o_ _~ ~_ ............ _Y_?_ ............ _N__o_ .............. _N__o_ ....... Franklin County Yes No No Frederick County Yes Yes Fiscal impact model Fredericksburg City Yes Yes No _ ~ ! _o~c_ _?_r_ _c_ _o~ _,_~_ ........... _y_~__~ ............ .N__o_ .............. _N__o_ ....... Goochland County Yes No No Greene County Yes No No Hanover County Yes Yes Yes _ _H_ _~_~Z~?_ .~_b_ _u_~.~ _ _C_~_ ........... _Y.?_ ............ _N__o_ .............. _N__o_ ....... Hertrico County Yes No No Isle of Wight County Yes Yes Study underway James City County Yes Yes No .__~9_'_ ~_c_ ?_ _r~ _C__o~_n_~_ ......... _Y_?_ ............ _N__o_ .............. _N__o_ ....... King William County Yes Yes Yes Loudoun County Yes Yes Yes Louisa County Yes Yes No Madison County Yes . ' No No Manassas City Yes Yes No Middlesex County Yes No No Montgomery County Yes No No New Kent County Yes Yes Yes ' 5~7~-b¥~ FAT;,-; -c- ~i~- ......... ~7; ............ 5~,- .............. 5~; ....... Orange County Yes Yes No Page County Yes No No Poquos0n City Yes No No -F'g~h'~i~;~,~-~; ............ ~7; ............ ~/;; .............. ~7; ....... Prince William County Yes Yes Yes Radford City Yes No No _ ?_h_ _?_ _~_n_.d_o~ _h_ .C__o.u_ _,_~_ ......... _~_~ ....... No No Spotsylvania County Yes ..... ~"-~; .............. ~'-~ ....... Stafford County Yes Yes Yes Staunton City Yes No No Virginia Beach City Yes Yes No 0016 Localities Permitted by Code to Accept Cash Proffers Permitted Using Formal Polic)~ Waynesboro City Yes No No Westmoreland County Yes No No Williamsburg City Yes No No York County Yes No No Contiguous Localities* Alexandria City Yes No No Bedford City Yes No No Caroline County Yes Yes No Charles City County Yes No No Charlottesville City Yes No No Colonial Heights City Yes No No Cumberland County Yes No No Fairfax City Yes Yes No Falls Church City Yes No No _ _~ _m_ v_~_o_ _~_ _c_ _~ ~ ................. ~?_ ............ ?_ .............. _N__o_ ....... Hopewell City Yes No No King & Queen County Yes Yes No Lynchburg City Yes No ' ' No Manassas Park City Yes No No __N_o_ t LoJ_~__c_~ ................... ~__~ ............ y_o_ .............. _N__o_ ....... Petersburg City Yes No No Portsmouth City Yes No No Rappahannock County Yes No No Richmond City Yes No No ~_o~ _._o__~_~__c_~ .................. _~_ ............ y_o_ .............. _N__o_ ....... Roanoke County Yes No No Rockingham County Yes No No Salem City Yes No No Suffolk City Yes Yes No Winchester City Yes Yes No *Permitted to accept cash proffers based on being continguous to locality with 10 percent or higher growth rate. by: Budget & Management, compiled as of Summer 2000 Growth rates calculated from 1980 and 1990 census data OOt? Attachment B R=T.y=,.. Property Owners George W. and Barbara Clarke Salvatore J Cangiano N.G. Homer Et Als Trustees Homer Investment LLC David L and Sandra L. Godsey Mary Paulina Boyer Clyde J. Goode Douglas R. Sowers D.R. and R. I. Gregory Et-Als A. E. Howard and A. E. Howard Trustee Betty R. Lermon Et Als CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: April 25, 2001 Item Number: 8oBo Subject: County Administrator's Comments: County Administrator: ,i~-.~'~~ Streetlight Installation Approvals Board Action Requested: This item requests Board approval of a New Streetlight Installations in the Clover Hill District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Preparer: CONTINUED NEXT PAGE ~~~ T,tle: Director, Environmental Engineering Richard M.~cElfish Attachments: Yes ~-] No # 0318 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. CLOVER HILL DISTRICT: In the Forestdale Subdvismon: Chevelle Drive and Dell Drive Cost to install streetlight: $3,685 31 Meets minim%un criteria Chevelle Drive and Ives Lane Cost to mnstall streetlight: $2,965 43 Meets minimum criteria Dell Drive and Ives Lane Cost to install streetlight: $1,643 91 Meets minimum criteria Chevelle Drive and Kirkwall Drive Cost to install streetlight: $3,729 00 Meets minimum criteria Dell Drive and Wynnewood Drive Cost to install streetlight: $3,401 76 Meets minimum criteria Dell Drive and McKesson Drive Cost to znstall streetlight: $4,088 82 Meets minmmum criteria Forestdale Drive and Sandlewood Drive Cost to znstall streetlight: $4034.43 Meets minimum criteria CONTINUED ON NEXT PAGE 0019 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Forestdale Drive and Kirkwall Drive Cost to install streetlight: $3,292.67 Meets minimum criteria Dell Drive and Druid Drive Cost to install streetlight: $2,810.35 Meets minimum criteria Cheltenham Drive and Chevelle Drive Cost to install streetlight: $2,255.35 Does not meet minimum criteria for vehicles per day Chevelle Drive and Sandlewood Drive Cost to install streetlight: $3,510.84 Does not meet minimum criteria for vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 0320 STREETLIGHT REQUESTS Clover Hill District Request Received: July 17, 2000 Estimate Requested: July 18, 2000 Estimate Received: April 4, 2001 Days Estimate Outstanding: 261 NAME OF REQUESTOR: Ms. Natoya Gusler ADDRESS: Forestdale Civic Association 7216 Dell Drive Richmond, VA 23235 All locations are in the Forestdale Subdivision: REQUESTED LOCATIONS MEETING ALL POLICY CRITERIA: Chevelle Drive and Dell Drive - Installation Cost: $3,685.31 Chevelle Drive and Ives Lane - Installation Cost: $2,965.43 *Dell Drive and Ives Lane - Installation Cost: $1,643.91 Chevelle Drive and Kirkwall Drive - Installation Cost: $3,729.00 *Dell Drive and Wynnewood Drive - Installation Cost: $3,401.76 *Dell Drive and McKesson Drive Installation Cost: $4,088.82 Sandlewood Drive and Forestdale Drive - Installation Cost: $4,034.43 *Forestdale Drive and Kirkwall Drive - Installation Cost: $3,292.67 Dell Drive and Druid Drive - Installation Cost: $2,810.35 *denotes school bus stop REQUESTED LOCATIONS NOT QUALIFIED UNDER VEHICLES PER DAY CRITERION (LESS THAN 600 VPD): *Chevelle Drive and Sandlewood Drive - Installation Cost: $3,510.84 *Cheltenham Drive and Chevelle Drive - Installation Cost: $2,255.35 *denotes school bus stop Requestor states: "The FCA and community request the Acorn Style lamp and post. This light elicits fellings of warmth and friendliness and will fit into Forestdale as if it has always been there. If all lights cannot be approved for the present, we request that priority be gien to school bus stations for the safety of our children." Street Light Request Map 2001 CT Street Light Legend ~ existing light ~ requestedlight This map shows citizen requested streetlight installations in relation to eristing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.Co Subject: Nomination/Appointment to the Joint Accident Review Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint an alternate member to serve on the Joint Accident Review Board. Summary of Information: (See Attached) Staff requests that the following person be nominated/appointed by the Board of Supervisors to serve on the Joint Accident Review Board. The Joint Accident Review Board reviews automobile accidents involving drivers of County and Public School vehicles. The previous representative from the Risk Management department no longer is with the County. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Karen Russell Title: _Director, Risk Management Attachments: Yes I No BOARD OF SUPERVISORS RENNY BUSH HUMPHREY CHAIRMAN MATOACA DISTRICT KELLY E. MILLER VICE CHAIRMAN DALE DISTRICT J. L. McHALE, III BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY Risk Management P.O. Box 788 CHESTERFIELD, VIRGINIA 23832 (804) 796-2128 (804) 748-2440-Fax MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: The Honorable Members of the Board of Supervisors Lane B. Ramsey ~ DATE: April 5, 2001 SUBJECT: Nomination/Appointment to the Joint Accident Review Board Staff requests that the following person be nominated/appointed by the Board of Supervisors to serve on the Joint Accident Review Board. The Joint Accident Review Board reviews automobile accidents involving drivers of County and Public School vehicles. The previous representative from the Risk Management Department is no longer employed by the County. James R. "Rod" White, Jr. - Risk Management Richard Williams - Alternate The appointees are authorized to assign their board tasks to their designee in the event of the appointee's absence from a regular Joint Accident Review Board meeting. If you would like additional information, please contact Ms. Karen Russell at (804) 796-2128. Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 25, 2001 Item Number: 8.D. 1.a. Subject: Set Public Hearing Date to Consider an. Ordinance to Implement an Ambulance Transportation Fee for Emergency Medical Services County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing on May 23, 2001, to consider the adoption of an ordinance to implement an ambulance transportation fee for emergency medical services. Summary of Information- The emergency medical services system in Chesterfield County is currently facing a number of challenges including: 2. 3. 4. difficulty in meeting "Priority One" response time goals, the lack of a countywide quality management program, the increasing EMS call load over the last 10 years, and the increased responsibility of the fire department for the provision of emergency medical services. A study conducted by Fitch and Associates recommended that Chesterfield County adopt an EMS "fee-for-service" program to provide resources to address these issues. The revenue from a fee- for-service program would be used to fund improvements to the EMS System. The fee-for-service program will collect fees for all ambulance transports conducted by the "24-hour" Chesterfield Fire Preparer: Stephen A. Elswick Title:Chief of Fire Department and Emergency Medical Services 1305:52917.1 (52835.1) Attachments: Ycs ---]No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 25, 2001 Item Number: Page 2 of 2 and EMS ambulances and the transports conducted by the Ettrick-Matoaca Rescue Squad. The transport fees will be based on the level of emergency service provided to the patient as well as a mileage fee. Approximately 91% of the residents of Chesterfield County currently have health insurance; either commercially or through Medicare/Medicaid. Health insurance as well as Medicare/Medicaid generally cover allowable costs for emergency ambulance transports. For any uncovered costs, it is recommended that Chesterfield County establish an indigent care program to allow individuals who demonstrate limited or no ability to pay to receive reduced cost transports. A subscription program will also be offered to all county residents to offset ambulance transport costs, deductibles or co- payments. Under the subscription program, citizens would pay an annual fee and when they receive emergency services, the program would cover all deductible or co-payment amounts. Subscribers without health care insurance would have charges covered by the subscription fee. Subscription revenues collected will be distributed to the appropriate EMS agency based on the residence of the subscriber. The target date for beginning the revenue recovery program is January 1, 2002. For FY-2002, revenue of $522,500 is projected from revenue recovery (a reduced amount due to start-up and processing time.) For FY-2003, the estimated revenue is $1.47 million dollars, with the FY-2004 projections estimated to be $1.54 million dollars. These projections are based on net revenues collected at a 65% collection rate for both the Chesterfield Fire and EMS and the Ettrick- Matoaca Rescue Squad. A draft of the proposed Ordinance is attached. 1305: 52917.1 (52835.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 10-10 RELATING TO ESTABLISHING FEES FOR THE PROVISION OF AMBULANCE TRANSPORTATION SERVICES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 10-10 of the Code of the Count~ of Chesterfield, 1997, as amended' is enacted to read as follows: Sec. 10-10. Service Fees for Ambulance Transport. (a) Pursuant to Va. Code §32.1-111.14, it is hereby determined and declared that the exercise of the powers and duties set forth herein is necessary to assure the provision of adequate and continuing emergency services and to preserve, protect and promote the public health, safety and general welfare. (b) Definitions. The following definitions, as employed by the United States Health Care Financing Administration, shall apply to ambulance charges: (1) Basic Life Support (BLS): Services shall be medical treatment or procedures provided to a patient as defined by the National Emergency Medicine Services (EMS) Education and Practice Blueprint for the Emergency Medical Technician (EMT)-Basic. (2) Advanced Life Support Level 1 (ALS- 1): Services shall be medical treatment or procedures provided to a patient beyond the scope of an EMT-Basic as defined by the National EMS Education and Practice Blueprint. (3) Advanced Life Support Level 2 (ALS-2): Services shall be defined as advanced life support (ALS) services provided to a patient including any of the following medical procedures: (i) manual defibrillation/cardioversion, (ii) endotracheal intubation, (iii) central venous line, (iv) cardiac pacing, (v) chest decompression, (vi) surgical airway or (vii) intraosseous line, and the administration of three (3) or more medications. (4) Ground transport mileage (GTM): Shall be assessed in statute mile from the location of the incident scene, or center point of a fire demand zone where an incident scene or address is located, to a hospital or other facility where a patient is transported. 1305(23):52835.1 (c) The schedule of rates for ambulance transport services by the Chesterfield County Department of Fire and Emergency Medical Services and by the Ettrick-Matoaca Volunteer Rescue Squad shall be as follows: Service Fee BLS $350.OO ALS-1 $385.00 ALS-2 $500.00 GTM $7.50 per loaded mile in addition to transport charges. (d) The Chief of the Fire Department is hereby authorized and directed to establish rules and regulations for the administration of the charges imposed by this section, including, but not limited to, a subscription program for County residents and payment standards for those persons who demonstrate economic hardship, as permitted by applicable law. That this ordinance shall become effective on January 1, 2002. 1305(23):52835.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~ Date: April 25, 2001 Item Number: 8.D.[.b. Subiect: Set a Public Hearing for May 23, 2001 to Appropriate $500,000 Governor's Opportunity Fund Grant and $500,000 in matching funds to the Industrial Development Authority for an Inducement Grant to ERNI Components, Inc. County Administrator's Comments: Recommend setting a public County Administrator: for May 23, 2001. Board Action Requested: Staff requests the Board of Supervisors schedule a public hearing for May 23, 2001 to consider the appropriation of a $500,000 Governor's Opportunity Fund Grant to the Industrial Development Authority, and $500,000 County matching funds for economic development purposes to the Industrial Development Authority. Summary of Information: ERNI Components, Inc. is planning a major expansion of 57,000 square feet to their existing manufacturing facility in the Rivers Bend Center and constructing another 130,000 square foot manufacturing facility on property nearby. The expanding facility will house additional manufacturing lines for ERNI's electrical connectors being sold to the telecommunication and internet industries. The new facility will house the manufacturing of two new product lines. The purchase of the property and installation of the facilities in Chesterfield will exceed a value of $90 million. Approximately 550 new jobs will be created also. As an inducement to locate this project in the County, the County has received a $500,000 Governor's Opportunity Fund Grant from Preparer: Faith V. McClintic Attachments: Yes [~No Title: Assistant Director, Economic Development t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Virginia Economic Development Partnership. The grant requires matching funds from the County be provided to ERNI. Staff proposes appropriating the Governor's Opportunity Fund Grant and $500,000 in matching funds to the Industrial Development Authority designated for ERNI on the condition that ERNI enter into the attached performance agreement in which it promises to initiate and complete construction of this project by June 30, 2002, invest at least $90 million in the project and create at least 550 net new jobs in the County by December 31, 2003. Locating the manufacturing facilities in Chesterfield County will provide significant economic benefits to the County in terms of employment and capital investment. 00,20 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: April 25, 2001 Number Bud_clet and Mana.qement Comments: This item requests that the Board of Supervisors set a public hearing to consider the appropriation of a $500,000 Governor's Opportunity Grant award as well as the appropriation of $500,000 in matching funds to the Industrial Development Authority for an inducement grant to ERNI Components, Inc. If approved, the matching funds to the Industrial Development Authority ($500,000) will be identified from the proceeds of a pending sale of a parcel in the Airport Industrial Park. If awarded, the grant and matching funds (totaling $1,000,000) will be used to provide incentive to ERNI Components, Inc. for its expansion in the Rivers Bend Center. Preparer: ~ ,~-- Title: Director, Bud.qet & Mana,qement Rebecca T. Dickson 0031 AGREEMENT This Agreement made this 2'ct day of t~ql?..~}-I , 2001 by and between the Industrial Development Authority for the County of Chesterfield, Virginia, a political subdivision in the Commonwealth of Virginia ("IDA") and ERNI Components, Inc. ("ERNI") located at 12701 North Kensington Avenue, Chester, Virginia. WHEREAS, ERNI is a Company of the international group ERNI working in electrotechnical engineering and electronics; and WHEREAS, ERNI plans to expand its existing manufacturing facility located in Chesterfield County and has agreed to construct another manufacturing facility in Chesterfield County; and WHEREAS, the IDA and the County Board of Supervisors ("County") have determined that expanding and constructing new manufacturing facilities in Chesterfield County will provide significant economic benefits to the county in terms of employment and capital investment; and WHEREAS, the County and IDA have received a grant commitment from the Governor's Opportunity Fund through the Virginia Economic Development Partnership ("GOF Grant") for the purpose of assisting in the inducement to ERNI to expand its facilities in the county; and WHEREAS, as further inducement for ERNI to expand and construct manufacturing facilities in the county, the County and the IDA have agreed to award a matching grant to ERNI for partial reimbursement of the site acquisition costs and infrastructure improvements for such facilities; and WHEREAS, it is the desire of the parties to enter into this Agreement in order to set forth the understanding of the parties in connection with the state and local grants and the conditions thereof, NOW, THEREFORE, in consideration of the terms and provisions set forth herein and other good and valuable consideration, the receipt in sufficiency of which are hereby acknowledged by the parties, it is agreed as follows: 1. Inducement Grant. In consideration of ERNI's commitment to expand and construct manufacturing facilities in the County as explained in further detail herein, and the benefits to be derived by the county therefrom, the IDA agrees to make an economic development inducement grant of $500,000 to ERNI ("County Grant"). The County Grant will serve as matching funds to a $500,000 GOF Grant to be received by the IDA from the Commonwealth of Virginia. The total grant funds of $1,000,000 shall be paid to ERNI by the IDA upon receipt of such funds from the County and the Commonwealth and upon ERNI's receipt of a building permit for the contemplated expansion. 2. County Approval. The IDA's performance under this Agreement is contingent upon (i) the County appropriating the County Grant funds to the IDA and (ii) receipt by the IDA of the GOF Grant. 3. Performance Obligations. ERNI agrees to do the following: a. In consideration of the County Grant and GOF Grant, ini}}a~,~construction by June 30, 2001 and complete within twelve (12)months a 5~,000 square foot expansion of its existing manufacturing facilities; and acquire by June 3 0, 2001 approximately 10 acres of land identified as Parcel D in Rivers Bend Business Center as depicted on the attached site location map and construct on such site by June 30, 2002 a 120,000 square foot manufacturing facility; and purchase and install in the facilities by December 31, 2003 equipment with a value of $90,000,000 or more; and 0614:52353.1 d. create at least 550 net new jobs in the county by December 31, 2003. 4. Repayment. In the event ERNI fails to meet its obligations set forth in paragraph 3, then upon 30 day's prior written notice from the IDA to ERNI, EKNI shall repay the IDA such proportionate amount of the total County Grant and the GOF Grant as the IDA reasonably determines represents the failure of performance by ERNI. ERNI shall provide certification in writing to the IDA within twelve months of the date of this Agreement and every six months thereafter stating its level of compliance with its performance obligations hereunder until such obligation have been satisfied. ERNI shall provide the IDA upon request with reasonable documentation which substantiates its certification. 5. Notices. All notices and other communications required or permitted hereunder shall be in writing, delivered personally or mailed in the U.S. mail postage prepaid certified or registered mail, return receipt requested, or by deposit with a reputable overnight delivery service, addressed to the IDA or ERNI at the following addresses: If to the IDA, then to: 0614:52353.1 With a copy to: Chairman Industrial Development Authority c/o Chesterfield County Department of Economic Development P. O. Box 760 Chesterfield, Virginia 23832 County of Chesterfield, Virginia P. O. Box 40 Chesterfield, VA 23832 Attention: Lane B. Ramsey, County Administrator and Director of Economic Development County of Chesterfield P.O. Box 760 Chesterfield, VA 23 832 If to ERNI, then to: With a copy to: David Rayne 12701 Kingston Avenue Chester, VA 23 836 6. Amendments. Neither this Agreement nor any term, covenant or condition hereof may be modified or amended except by an agreement in writing, executed and delivered by the parties hereto. 7. shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 8. Severability. If any one or more of the terms, covenants or conditions hereof shall to any extent, be invalid or unenforceable under applicable law, then every other term, covenant and condition not so affected shall be valid and enforceable to the fullest extent permitted by applicable law. 9. Applicable Law. This Agreement shall be subject to and interpreted in accordance with the laws of the Commonwealth of Virginia. Any action brought to enforce this Agreement shall be brought in the Circuit Court for Chesterfield County. Assignment. This Agreement and all of the terms, covenants and conditions hereof 0614:52353.1 0'08,5 WITNESS the following signatures: INDUSTRIAL DEVELOPMENT AUTHORITY William F. Seymour, III Chairman Date: Approved as to Form: Michael S. J. Chemau Senior Assistant County Attorney ERNI COMPONENTS, INC. David N. Rayne ~ ~ Title: Executive V.P. and C..O. 0614:52353.1 STATE OF VIRGINIA CITY/COUNTY OF , TO WIT: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that , Chairman for IDA, whose name is signed to the foregoing and annexed writing dated ~ has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand My commission expires: Notary Public STATE OF VIRGINIA CITY/COUNTY OF ~ ~ ~ ~ ~ State aforesaid, do hereby certify that , TO WIT: Inc., whose name is signed to the ~ ~ Zq~ Z ~o / , has acknowledged the same before rne in my jurisdiction aforesaid. Given under my hand ,.~ 2-c]d'~}'l I)~ o~0 ,,/]'l .~r~c~ 7_- o o ] My commission expires: ~ ...... ~ ~!,~ ~ ~. ]~o~ary Public , a Notary Public in and for the City/County and M. ~-yr~ ~. for ERNI Components, foregoing and annexed writing dated 0614:52353.1 0©87 FiHK-UZ-UI PKI U~:Z~ F~ FAX NO. ' D ERNI 1 [ I '" ! P. 03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: April 25, 2001 Item Number: 8.D.i.c. Subject: Set a Public Hearing to Consider an Ordinance to Divide the Bellwood, Branches and Manchester Voting Precincts County Administrator's Comments:~¢ County Administrator: Board Action Requested' The Board of Supervisors is requested to set a public hearing for May 23, 2001 to consider an ordinance dividing the Bellwood, Branches and Manchester Voting Precincts. Summary of Information: The new redistricting plan adopted by the House of Delegates last week creates House of Delegates Districts that divide three of the County's voting precincts: 1. Bellwood Voting Precinct in the Bermuda Magisterial District is divided between the 62nd House District (Riley Ingram) and the 70th House District (Dwight Jones); 2. Branches Voting Precinct in the Matoaca MagiSterial District is divided between the 63r~ House District (Jay DeBoer) and the 66tn House District (Kirk Cox); and 3. Manchester Voting Precinct in the Clover Hill Magisterial District is divided between the 27th House District (Sam Nixon) and the 69th House District (Frank Hall). Preparer: ~,~ ~'~.~ Title:Registrar Lawrence C. Haake, III 0505:53048.1 Attachments: Yes ~ No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 25, 2001 Item Number: Page 2 of 2 Maps showing the location of the splits are attached. If there is a primary election in any of these districts, it is necessary for these precincts to be divided before the primary so that only voters eligible to vote in the primary will be in the affected precinct. Primary elections are currently scheduled for August 21. Since these precincts splits must be approved by the Department of Justice, a process which takes 60 days, the split must take place in May so that it can be approved in July and notice can be given to the affected voters before the August election. These proposed voting precincts splits are independent of the County's own redistricting process for magisterial districts. 0505: 53048.1 0040 ',/ ,,~ /0 /'1- ....... ~ '~ /'< ,!...d ' -~ ,. ............ ,.: ,,.~ 0041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: A~ril 25, 2001 Item Number: 8.D.l.d. Subiect: Set a Public Hearing for May 23, 2001, to Consider Conveyance of a Parcel in the Airport Industrial Park (Airpark) and to Authorize the County Administrator to Execute the Contract Documents County Administrator's Comments: Recommend approval of May 23, 2001 for public hearing. County Administrator: Board Action Requested: Staff recommends the Board of Supervisors schedule a public hearing to consider conveyance of a 31-acre parcel to Maruchan Virginia, Incorporated for an expansion of their existing facility. Staff also requests authorizing the County Administrator to execute the contract documents. Summary of Information' Maruchan Virginia, Inc. has been operating at its present location in the Airpark for more than ten years. The property currently under contract by Maruchan is located adjacent to their existing facility at 8101 Whitepine Road. The total purchase price for the property is $1.2 million. P re pa re r: Faith V. McClintic Title: Assistant Director, Economic Development Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 25, 2001 Number Budget and Mana.qement Comments' This item requests that the Board of Supervisors set a public hearing on May 23, 2001 to consider the Board's authorization of the conveyance of a parcel of land (31.02 acres) in the Airport Industrial Park to Maruchan of Virginia for the purchase price of $1,200,000. Proceeds from the Airpark land sale will be deposited in the Industrial Park Reserve. It is anticipated that the proceeds will be utilized for future economic development opportunities in the County. Preparer: ~-~/~D ~-,'~ Title: Director, Bud.qet & Manaqement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D.2.a. Su~ect: Resolution Recognizing the Week of April Clerks Week" County Administrator's Commen~: 29 - May 5, 2001, as Munmcipal County Administrator: Board Action Requested' Adopt the attached resolution. Summary of Information: The attached resolution Chesterfield County. is to recognize "Municipal Clerks Week" in Preparer: __~ Attachments' Yes ~--~ No Title: County Administrator 0044 RECOGNIZING APRIL 29, 2001 THROUGH MAY 5, 2001, AS "MUNICIPAL CLERKS WEEK" WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and WHEREAS, the Office of the Municipal Clerk is the oldest among public servants; and WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and WHEREAS, Municipal Clerks serve as the information center on functions of local government and the community; and WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, province, county and international professional organizations; and WHEREAS, it is most appropriate that we accomplishments of the Office of the Municipal Clerk. recognize the NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the week of April 29, 2001 through May 5, 2001, as "Municipal Clerks Week" and extends their appreciation to Chesterfield's Municipal Clerks, Mrs. Lisa Elko and Mrs. Janice Blakley, and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 25, 2001 Item Number: 8.D.2.b. Subiect: Resolution Confirming Proceedings of the Chesterfield County Industrial Development Authority for Financing of Industrial Revenue Bonds for B&B Printing Company, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information: On March 22, 2001, the Chesterfield Industrial Development Authority held a public hearing and approved issuance of Industrial Revenue Bonds in the amount not to exceed $2,500,000. This issuance is to assist B&B Printing in the financing of the acquisition and installation of two printing presses and related equipment in the company's commercial printing facility located at 521 Research Road in Chesterfield County. Michael Bland, President of B&B Printing, expected to add 10-20 new employees to their current workforce of 102. The computerized printers will physically replace two existing presses in the plant. No members of the public appeared. ~/ James G. Dunn Attachments: Yes Title: Director, Economic Development CERTIFICATE OF PUBLIC HEARING AND RESOLUTION The undersigned Chairman of the Industrial Development Authority of the County of Chesterfield (the "Authority") hereby certifies as follows: 1. A special meeting of the Authority was duly called and held on March 22, 2001, at 3:30 p.m., in the conference room of the Chesterfield County Economic Development Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting was open to At such meeting all of the Directors of the Authority were present or absent as the public. follows: PRESENT: John W. Hughes Henry L. Moore William F. Seymour, 1II John L. Ruckart, Jr. ABSENT: None James A. Spencer James Briggs Willie Lanier 2. The Chairman announced the commencement of a public hearing on the application of B&B Printing Co., Inc., a Virginia corporation, and announced that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing, in the Richmond Times-Dispatch, a newspaper having general circulation in the City of Richmond, Virginia (the "Notice"). A copy of the Notice attached to a Proof of Publication of such Notice has been filed with the records of the Authority and is attached hereto as Exhibit 1. 3. The individuals noted on Exhibit 2 appeared and addressed the Authority. A reasonably detailed summary of their statements, together with the Fiscal Impact Statement required by the Code of Virginia of 1950, as amended, under the Industrial Development and Revenue Bond Act, are attached hereto as Exhibits 2 and 3, respectively. 0047 4. Attached hereto as Exhibit 4 is a tree, correct and complete copy of a resolution (the "Resolution") adopted at such meeting of the Authority by the following vote of the Directors present at such meeting: Directors Vote John W. Hughes AYE James A. Spencer AYE Henry L. Moore AYE James Briggs AYE William F. Seymour, m AYE Willie Lanier AYE John L. Ruckart, Jr. AYE The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect, on the date hereof. WITNESS my hand and the seal of the Authority this ,}% day of March, 2001. (SEAL) o f ~aon~ nI~ydoU~eerVf~dP me nt Aut h°rit Y -2- EXHIBIT 1 Notice and Certificate of Publication 004B An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) r. HART T,F,E C/O WIT ,T ,T AMS.MI IT ,1 ,F,N. CT, ARK .DORRINS 1021 EAST CARY ST RICHMOND VA 23219 P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 IAcc°unt Num' I 563266 Date 03/1512001 I Date Code Description Ad Size Total Cost 03/15/2001 121 NOTICE OF PURl,lC HEARING ON PROPOREDINDI 2.00 x 33.00 636.24 ATTACH Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached NOTTCE OF PIIRT JC HEARTN was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/08/2001 03/15/2001 The first insertion being given .... 03/0g/2001 Sworn to and subscribed before me this ~0~[~Og~ Notary Public Supervisor State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU EXHIBIT 2 Summary of Statements Mr. R. Hart Lee of Williams, Mullen, Clark & Dobbins, bond counsel for the proposed issue, advised the directors that, under the Virginia Industrial Development and Revenue Bond Act and federal tax law, the issuance of the Bonds by the Issuer to finance facilities in the County of Chesterfield required a public hearing and the concurrence in the issuance of the Bonds by the Authority and the Board. Mr. Michael G. Bland, President of the Applicant, and Ms. Sandy Clark, Chief Financial Officer of the Applicant, described the history and operations of the Applicant and the components of the proposed financing project, including the background of the Applicant in Chesterfield County, the proposed project to be financed in Chesterfield County and the benefits expected to be derived from the project. No other members of the public appeared to speak at the public hearing. -4- 0051- EXHIBIT 3 Fiscal Impact Statement FISCAL IMPACT STA~ ~-MENTI Exhibit C March 7. 2001 Date B&B Printing Co., Inc. Applicant Two presses located at 521 Research Rd. Facility Maximum amount of financing sought $ 2,500,000 Estimated taxable value of the facility's real property to be constructed in the municipality N/A Estimated real property tax per year using present tax rates $11,300 Estimated personal property tax per year using present tax rates Estimated merchants' capital tax per year using present tax rates $15r200 N/A a. Estimated dollar value per year of goods that will be purchased from Virginia companies within the locality b. Estimated dollar value per year of goods that will be purchased from non-Virginia companies within the locality $2,800,000 $ 313,000 c. Estimated dollar value per year of services that will be purchased from Virginia companies within the locality $1,772,000 d. Estimated dollar value per year of services that will be purchased from non-Virginia companies within the locality $ 197,000 Estimated number of regular employees on year round basis 100 38,800 Average annual salary per employee A/u~ority Cha~ I~dustrial Dev~Clopment Authority / Name of Authority of the County of Chesterfield EXHIBIT 4 Inducement Resolution -6- 00.S4 RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD REGARDING THE ISSUANCE OF UP TO $2,500,000 INDUSTRIAL DEVELOPMENT REVENUE BONDS FOR THE PURPOSE OF FINANCING MANUFACTURING FACILITIES TO BE LOCATED IN THE COUNTY OF CHESTERFIELD, VIRGINIA WHEREAS, the Industrial Development Authority of the County of Chesterfield (the "Authority"), a political subdivision of the Commonwealth of Virginia, is empowered by the Virginia Industrial Development and Revenue Bond Act (the "Act") to issue its revenue bonds for the purpose of promoting industry, developing trade and inducing manufacturing, industrial and commercial enterprises to locate in or remain in the Commonwealth of Virginia, for the benefit of the inhabitants of the Commonwealth of Virginia and for the increase of their commerce, and to promote their safety, health, welfare, convenience or prosperity; WHEREAS, the Authority has received a request on behalf of B&B Printing Co., Inc., a Virginia corporation (the "Applicant"), dated March 7, 2001, requesting that the Authority issue its revenue bonds to assist in the financing of the acquisition and installation of two printing presses and related equipment (the "Project") in the Company's commercial printing facility located at 521 Research Road in Chesterfield County, Virginia (the "County"), and to pay certain costs of issuance of the bonds; WHEREAS, preliminary plans for the acquisition and installation of the Project have been described to the Authority by representatives of the Applicant, and a public hearing on the issuance of the bonds for the Project has been held by the Authority after due publication of notice, all as required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Tax Code"), and Section 15.2-4906 of the Act; WHEREAS, such assistance will induce the Applicant to locate the Project and to remain in the County and to create and maintain jobs and employment and thereby benefit the inhabitants of the County and the Commonwealth of Virginia, either through the increase of their commerce, or the promotion of their safety, health, welfare, convenience or prosperity; WHEREAS, the Applicant has represented that the estimated cost of the acquisition and installation of the Project and certain of the expenses of issue will require an issue of revenue bonds in the aggregate principal amount not to exceed $2,500,000.00. WHEREAS, the Applicant has acknowledged the necessity of requesting, prior to the issuance of the bonds, the approval of the financing of the Project by the Board of Supervisors of Chesterfield County, Virginia (the "Board of Supervisors"), in accordance with the requirements of Section 147(f) of the Tax Code and Section 15.2-4906 of the Act. NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 00,55 1. It is hereby found and determined that the acquisition and installation of the Project for the Applicant in the County will be in the public interest and will promote the commerce, safety, health, welfare, convenience or prosperity of the Commonwealth of Virginia, the County and their citizens. 2. To induce the Applicant to locate the Project and to remain in the Commonwealth of Virginia, and particularly in the County, the Authority hereby agrees to assist the Applicant in financing the acquisition and installation of the Project by undertaking the issuance of its revenue bonds in an amount not to exceed $2,500,000 (the "Bonds"), upon terms and conditions to be mutually agreed upon between the Authority and the Applicant and subject to the requirements of the Act and the Tax Code. The proceeds of the Bonds will be loaned to the Applicant pursuant to a loan agreement, the terms of which shall obligate the Applicant to make payments to the Authority sufficient to pay the principal of, premium, if any, and interest on the Bonds and to pay all other expenses in connection with the maintenance of the Project. 3. The Bonds may be issued in one or more series at one time or from time to time, upon terms to be mutually agreed upon between the Authority and the Applicant. The Bonds will be issued in form and pursuant to terms to be set by the Authority and the payment of the Bonds will be secured by an assignment for the benefit of the holders thereof, of substantially all of the Authority's rights to payments under the loan agreement and may be additionally secured by other collateral. 4. It having been represented to the Authority that it is necessary to proceed immediately with the acquisition and installation of the Project, the Authority agrees that the Applicant may proceed with plans for the acquisition and installation of the Project, and enter into contracts for the same, and to take such other steps as it may deem appropriate in connection therewith, provided that nothing herein shall be deemed to authorize the Applicant to obligate the Authority, without its consent, in each instance, to the payment of any moneys or the performance of any acts in connection with the Project. The Authority agrees that the Applicant may be reimbursed from the proceeds of the Bonds for all costs so incurred by it, provided such expenditures and costs are properly reimbursable under both applicable federal and state laws. 5. All lawful costs and expenses in connection with the financing and the acquisition and installation of the Project, including the fees and expenses of counsel to the Applicant, fees and expenses of the Authority, counsel to the lender or purchaser of the Bonds, counsel to the Authority and Bond Counsel, shall be paid from the proceeds of the Bonds, to the extent permitted under the Tax Code, and otherwise by the Applicant. If for any reason such Bonds are not issued or if the proceeds thereof cannot be used to pay such expenses, it is understood that all such expenses shall be paid by the Applicant and that the Authority shall have no responsibility therefor. 6. The Applicant having requested the appointment of Williams, Mullen, Clark & Dobbins, P.C., as Bond Counsel in connection with the issuance of the Bonds, the Authority 2 0056 hereby appoints Williams, Mullen, Clark & Dobbins, P.C., as Bond Counsel to supervise the proceedings and approve the issuance of the Bonds. 7. Adoption of this resolution by the Authority does not carry with it any representation or assurance that any portion of the State Ceiling, as set forth in Chapter 50 of Title 15.2 of the Code of Virginia of 1950, as amended, will be allocated to the Bonds. Upon approval by the Board, as defined below, an application for an allocation under the State Ceiling may be filed on behalf of the Authority. 8. The Authority hereby recommends and requests that the Board of Supervisors of the County of Chesterfield, Virginia (the "Board") approve the issuance of the Bonds within sixty days of the date of the adoption of this resolution. The Authority hereby directs the Secretary of the Authority to submit to the Board this resolution, the Applicant's Fiscal Impact Statement, and a summary of the public hearing held by the Authority prior to the adoption of this resolution. 9. The Authority intends that the adoption of this resolution be considered as a declaration of "official intent" within the meaning of Treasury Regulations § 1.150-2 promulgated under the Tax Code. To that end, the Authority (based solely upon information provided by the Applicant) reasonably expects to finance all or a portion of the Project through the issuance of the Bonds in a principal amount not to exceed $2,500,000.00. The Authority (based solely upon information provided by the Applicant) reasonably expects that the Applicant may receive reimbursement from the proceeds of the Bonds for certain costs of the Project paid prior to the issuance of the Bonds and not paid from the proceeds of any other borrowing. 9. This resolution shall take effect immediately upon its adoption and shall remain in full force and effect until the first regularly scheduled meeting of the Authority occurring more than two years after the date of adoption of this resolution, at which time it shall terminate unless specifically extended by the Authority. 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of l Meeting Date: April 25, 2001 Item Number: 8.D.2.¢. Subject: Resolution Recognizing May 13-19, 2001, as-National Law Enforcement Week" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: County staff will be presenting three of these resolutions - Chesterfield County Police Department, Chesterfield County Sheriff's Department, and Virginia State Police on May 15, 2001 at the Law Enforcement Memorial Service at Central Baptist Church. Preparer: ~'~ ~ Title: Colonel Carl R. Baker Chief of Police Attachments' Yes ~-] No RECOGNIZING MAY 13-19, 2001, AS ~INATIONAL LAW ENFORCEMENT WEEK" WHEREAS, one of Chesterfield County's seven strategic goals is "to be the safest and most secure community of its size in the USA"; and WHEREAS, no human aspiration is more fundamental and important than safety of family, self and others whom we hold dear; and WHEREAS, the dedicated, loyal and brave members of the various law enforcement agencies that operate in Chesterfield County provide an invaluable service to all citizens; and WHEREAS, this service, provided 24 hours-a-day and 365 days-a-year, is the foundation upon which our quality of life rests; and WHEREAS, the week of May 13-19, 2001 is widely recognized across the nation as "National Law Enforcement Week"; and WHEREAS, Chesterfield County is proud and honored to have such outstanding and professional individuals serving as law enforcement officers in the County to protect the health, safety and welfare of its citizenry. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the week of May 13-19, 2001, as "National Law Enforcement Week" in Chesterfield County and calls this recognition to the attention of all its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: April 25, 2001 Item Number: 8.D.2.d. Subject: Resolution Recognizing the Week of May 13-19, 2001, as"Business Appreciation Week"in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board of Supervisors establish the week of May 13-19th as Business Appreciation Week in Chesterfield County and adopt the attached resolution. Summary of Information: The Commonwealth of Virginia is adopting May 13-19th as Business Appreciation Week and is encouraging all localities to do the same. Chesterfield continues to experience significant growth from our existing businesses; therefore, in adopting Business Appreciation Week in combination with the State's efforts, we will be recognizing the valuable economic and employment benefits the business community has on Chesterfield County. Preparer: Faith V. McClintic Attachments: Yes Title: Assistant Director, Economic Development ~-~No [# ~3060 RECOGNIZING MAY 13-19, 2001, AS ~BUSINESS APPRECIATION WEEK" WHEREAS, Chesterfield County has a strong manufacturing base throughout its history beginning with the Falling Creek Iron Works and continuing today as the home of diverse manufacturers making an array of products ranging from specialty synthetic fibers and gas turbines to food products; and WHEREAS, these manufacturers are both domestically and internationally based and range in size from very small entrepreneurial companies to large companies employing more than 2,800 people; and WHEREAS, more than $141 million has been invested by industry thus far in Fiscal Year 2001, and the total impact of industry establishes it as a fundamental part of Chesterfield's local economy and helps support our high quality of life; and WHEREAS, business tax revenues are critical in offsetting the cost of County-provided services required by our rapidly growing residential sector, in addition to industry taking an active role in making the community a better place through their commitment to charitable organizations, schools, recreation and other worthwhile endeavors. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the week of May 13-19, 2001, as ~Business Appreciation Week" and expresses gratitude, on behalf County residents, to all industries located in Chesterfield for their numerous contributions over the years. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: A~ril 25, 2001 Subject: Resolution recognizing Mr. John "Art" Murphy County Administrator's Comments: Item Number: 8.D. 2.e. County Administrator: Board Action Requested: Adoption of the attached resolution Summary of Information: Mr. Barber requested that the following resolution be adopted. This resolution is in recognition of Mr. John "Art" Murphy's many years of dedication and service to the Midlothian Volunteer Fire Department. Preparer:"~ ~ ~'"-~tle: Director, Public Affairs ona dj app / d Attachments: Yes ~ No RECOGNIZING MR. JOHN "ART" MURPHY FOR HIS CONTRIBUTIONS TO THE MIDLOTHIAN VOLUNTEER FIRE DEPARTMENT WHEREAS, Mr. John "Art" Murphy served honorably in the United States Navy for a period of six years, including during the Korean conflict; and WHEREAS, Mr. Murphy was Laboratories for 30 years; and an electrical engineer with Bell WHEREAS, Mr. Murphy became an administrative member of the Midtothian Volunteer Fire Department in October 1989 at the age of 73; and WHEREAS, Mr. Murphy had previously served as a volunteer fire police officer and board member of a volunteer fire department in New Jersey; and WHEREAS, Mr. Murphy held a number of administrative posts in the Midlothian Volunteer Fire Department, including Training Coordinator and Supply Officer; and WHEREAS, as Training Coordinator, Mr. Murphy coordinated training class registration, travel arrangements and tracking certification requirements for all volunteer firefighters; and WHEREAS, Mr. Murphy used his considerable computer expertise to establish the first personal computer applications for the Midlothian Volunteer Fire Department, including programs to record and report call responses, training hours, training classes, levels of certification and more; and WHEREAS, as Supply Officer, Mr. Murphy was responsible for all property of the Midlothian Volunteer Fire Department, and for procuring and issuing uniform items; and WHEREAS, Mr. Murphy selflessly gave of his time and talents in all these ways, in addition to fund raising activities, annual banquet arrangements, and many other endeavors. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. John "Art" Murphy and expresses its sincere appreciation for his long and devoted service to the Midlothian Volunteer Fire Department and to the citizens of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l D, ate: April, 25, 2oo~ Item Number: 8.D.2. f. Subject: Resolution Recognizing the Retirement of Mrs. Frances L. Reese, Accountant in the Accounting Department County Administrator's Comments: County Administrator: Board Action Requested: Reque st Mrs. Reese. approval of the attached resolution honoring Summary oflnformatiQn:Mrs. Frances L. Reese provided 19 years of service to Chesterfield County in the Accounting Department. She will be retiring on April 30, 2001. Preparer: Title: Director of Accounting Attachments: Yes [---'] No # 0064 RECOGNIZING MRS. FRANCES L. REESE UPON HER RETIREMENT WHEREAS, Mrs. Frances L. Reese will retire on April 30, 2001 after providing nineteen years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Reese accepted employment with the Accounting Department originally in 1981 as a part-time Junior Account Clerk, and through hard work and dedication progressed to her current position as a Fixed Asset Accountant; and WHEREAS, Mrs. Reese saw Fixed Assets Accounting through many changes in her fourteen years in this area, playing a major role in the selection and conversion of a new fixed asset system and a physical inventory system; and WHEREAS, Mrs. Reese made significant contributions in the areas of fixed asset reporting, processes and policies and procedures, and used new technology willingly; and WHEREAS, Mrs. Reese was selected as the Accounting Department's Employee of the Year three times, in 1987, 1995, and 1998, recognizing her conscientiousness, professionalism, fixed asset knowledge, and process improvement contributions; and WHEREAS, Mrs. Reese consistently provided the highest level of customer service when working with County and School customers, looking for better ways to serve them, and often going out of her way to meet a need; and WHEREAS, Mrs. Reese demonstrated excellent teamwork by always being available to assist and lend a helping hand; and WHEREAS, Mrs. Reese displayed a caring attitude toward her co-workers, was often sought for her guidance, and was appreciated for her dry-wit; and WHEREAS, Mrs. Reese has demonstrated her loyalty to Chesterfield County through her dedication, conscientiousness and positive attitude. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mrs. Frances Reese and extends its appreciation for her nineteen years of dedicated service to the County, congratulations upon her retirement, and best wishes for a long and happy retirement. 0065 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: April 25, Item Number: 8.D. Subject: Designation of Projects for the Supplemental FY01 Chesterfield Road Fund and Transfer of Funds County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $100,000 and designate projects for the FY01 Supplemental Chesterfield Road Fund. Summary oflnformation: The Virginia Department of Transportation (VDOT) has advised the County that up to $100,000 in supplemental Chesterfield Road Funds are available for FY01. The exact amount of funds will be determined by VDOT after all Statewide requests for supplemental funds are received. To maximize the amount of funding available for County road improvements, staff is recommending that the Board match VDOT's supplemental funds with a $100,000 transfer. Staff recommends the supplemental allocation be designated for the Branders Bridge Road (Route 10 to South Happy Hill Road) project. The Chesterfield Road Fund Development Schedule adopted by the Board in March 2000 should be revised to reflect the supplemental allocation. Continued - next page Preparer: R. John McCracken Agen4 8 2 Title: Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 (Summary of Information: Continued) Recommendation- Staff recommends that the Board: 1) Transfer $100,000 from the General Road Improvements Account for the FY01 Supplemental Chesterfield Road Fund; 2) Adopt the attached resolution designating the FY01 Supplemental Funds for the Branders Bridge Road project; and 3) Approve the updated Chesterfield Road Fund Project Development Schedule. District:. Bermuda Agen482 Attachments April 25, 2001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: Anril 25. 2001 Number Bud_clet and Mana.qement Comments: This request involves the designation and authority to transfer $100,000 in the event that the Virginia Department of Transportation approves up to $100,000 in a FY2001 supplemental road match. Staff recommends that the supplemental allocation be designated for the Branders Bridge Road (Rt. 10 to South Happy Hill Road). Sufficient funds are available in the General Road Improvements account to cover this designation and potential transfer. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Management 006S WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,000, whichever is greater, of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; and WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $100,000 is the maximum amount of Chesterfield County funds that will be matched by the State as a supplemental FY01 allocation. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors has allocated $100,000 from the General Road Improvement Account for the FY01 Supplemental Allocation Program and requests VDOT to provide an equivalent match. AND, BE IT FURTHER RESOLVED, that the FY01 supplemental matched funds be allocated for the following project: $200,000 Branders Bridge Road from Route 10 to South Happy Hill Road - Preliminary Engineering, Right of Way, and Construction ($100,000 VDOT and $100,000 County) Agen482 April 25, 2001 0')69 ~ 0 Z o~ ~ m ~ °° ~ ~ ~m~ ~ m ~ m m oo oo~ ~ mm z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 25, 2001 Item Number: 8.D.4. Subject: Appropriate Juvenile Accountability Incentive Block Grant Funds from the Department of Criminal Justice Services County Administrator's Comments: County Administrator: Board Action Requested: Authorize Human Services Administration to receive $39,218 in Juvenile Accountability Block Grant (JAIBG) funds from the Department of Criminal Justice Services and authorize an increase in appropriations by $39,218. Summary of Information' The Department of Criminal Justice services has allocated $39,218 in JAIBG grant funds to Chesterfield County and the City of Colonial Heights. The JAIBG program is intended to address juvenile crime by promoting greater accountability in the juvenile justice system. A multi-disciplinary committee of the Community Criminal Justice Board develops the plan for the program. Bradford S. Hammer Deputy County Administrator Human Services Attachments: -~ Yes No 007~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Anril 25. 2001 Number Bud.qet and Mana.qement Comments: This item requests authorization from the Board for acceptance and appropriation of funds awarded by the Department of Criminal Justice Services from its Juvenile Accountability Incentive Block Grant (JAIBG) in the amount of $39,218. The grant period is January 1, 2001 through December 31, 2001, and must be renewed annually. The grant requires a $4,357 local match. This match has been identified from Virginia Juvenile Community Crime Control Act (VJCCCA) funds. Preparer: [~J.-~~, ~(c ~ Title: Director, Budqet & ManaRement Rebecca T. Dickson OO?Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: April 25, 2001 Item Number: 8.D.5. Subiect: Grant for Reimbursement of Cost of Nutrient Removal Facilities at the Proctors Creek Wastewater Treatment County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board accept the grant and authorize the County Administrator to execute the grant agreement. Summary of Information: In conjunction with the last expansion of the Proctors Creek WWTP nutrient removal facilities were constructed. These facilities were not required to achieve permit compliance but were included in anticipation of future requirements and because these facilities offer savings in operating costs. Subsequent to the completion of this project, the General Assembly passed legislation to establish the Water Quality Improvement Fund. The primary purpose of the fund is to encourage the construction of nutrient removal facilities at wastewater treatment facilities and management practices to reduce nutrient levels in stormwater. Grants from the Water Quality Improvements Fund provide a 50% cost share for the design and construction of nutrient removal facilities. The County's cost for these facilities was $1,931,117.00. The grant will be in the amount of $965,560.00. In accepting the grant the County agrees to meet specific limits for nitrogen and is subject to monetary assessments if this limit is exceeded. The amount of the assessments is based on the grant amount. Preparer: Attachments: Yes No Title: Director of Utilities 0073 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: April 25. 2001 Number BudRet and Mana.qement Comments: The Board of Supervisors is requested to accept a grant from the Water Quality Improvements Fund in the amount of $965,560.00; 50% of the design and construction costs of nutrient removal facilities at the Proctors Creek WWTP. The project is near completion and no appropriation of the grant funds is requested. If the grant is accepted, the Department of Utilities will allow the funds to roll over into retained earnings at FY2001 year-end. Preparer: /~-.,~z.~ ~ ~[c~¢-,, Title: Director, BudRet & ManaRement Rebecca T. Dickson O074 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Date: Subject: April 25, 2001 Item Number: Contract Award for the Old Hundred Road Shoulder Improvement Project 8.D.6.a. County Administrator's Comments: County Administrator: C~~ Board Action Requested' The Board is requested to award a construction contract for the Old Hundred Road Shoulder project, and appropriate $94,040 in additional VDOT reimbursement funds. Summary ofinformation: On May 22, 1996, the Board authorized the County Administrator to enter into the customary VDOT/County project agreement for the Old Hundred Road Shoulder Improvement project. Under the terms of the agreement, the County will perform the tasks required to construct the project and be reimbursed by VDOT for our costs. Bids for the project were received on April 10, 2001. Shoosmith Brothers, Inc., submitted the iow bid of $440,097. The bid is approximately seven percent higher than the engineer's estimate for the project. The project's total cost is estimated to be $824,040. The Board has previously appropriated $730,000 in anticipated VDOT reimbursements for the project. The Board should appropriate an additional $94,040 in anticipated VDOT reimbursements and approve the award of the contract to Shoosmith so the project can be constructed. (Continued next page) Preparer: Attachments: R. J~. McCrackJn r ~ Agen4 8 3 Yes No Title: Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Recommendation: Staff recommends the Board: 1) Authorize the award of the construction contract to Shoosmith Brothers, Inc.; and 2) Appropriate an additional $94,040 in anticipated VDOT reimbursements for the project. District: Clover Hill Agen483 April 25, 2001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetino Date: Anril 25. 2001 Number Budqet and Mana.qement Comments: This request is to award a construction contract to Shoosmith Brothers, Inc., for improvements to the Old Hundred Road Shoulder and appropriate an additional $94,040 in VDOT reimbursement for this project. Subsequent to this appropriation, the total budget for this project will equal $824,040. Preparer: Rebecca T. Dickson Title: Director, Budget & Management OLD HUNDRED ROAD SHOULDER PROJECT APRIL 10, 2001 BID RESULTS CONTRACTOR TOTAL BID Shoosmith Brothers, Inc. $440,097 Dwight Snead $850,000 ATTACHMENT A PROJECT CONSTRUCTION BUDGET Preliminary Engineering $65,862 Right-of-Way & Utility Reloc $207,062 Bid $440,097 Construction Contingency $88,019 Construction Administration $5,000 Construction Engineering $18,000 Total $824,040 APPROPRIATIONS 5/22/96 $400,000 ANTICIPATED VDOT REIMBURSEMENT 4/14/99 $130,000 ANTICIPATED VDOT REIMBURSEMENT 2/9/00 $200,000 ANTICIPATED VDOT REIMBURSEMENT 4/25/01 $94,040 ANTICIPATED VDOT REIMBURSEMENT Total $824,040 ATTACHMENT B ~ OLD HUNDRED ROAD SHOULDER I M P ROVE M E NT PROj ECT 2 Miles PROJECT LIMITS N S OLDHU NDR El) ROADSHOULDERS 0080 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: April 25, 2001 Item Number: S.D.6.b. Subject: Award of a Construction Contract to Norman Construction Incorporated for Plumbing and Shower Repairs to the Chesterfield County Jail in the Amount of $98,530 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a contract with Norman Construction Incorporated in the amount of $98,530 for Plumbing and shower repairs to the Chesterfield County Jail. Summauoflnformation: Norman Construction '~ncorporated was the low bidder out of three for this repair work which consists of repairs to the floor drains and showers in the Chesterfield County Jail. The current situation has developed into a serious safety hazard for the staff as they traverse the jailer walks. This plumbing work will move the drains and add new shower bases plus upgrade the walls of the showers which have seriously deteriorated over the years. This is an interim solution to assist the jail in maintaining the Department of Corrections(DOC) certification and to allow the County to continue the planning for a 154 bed replacement jail which should be completed within four years. It will not bring the jail into full compliance with the current DOC standards. Preparer: Ti--~le: Director, Department of General Services Pitaro Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Anril 25. 2001 Number Budqet and Manaqement Comments' This item requests Board authorization for the County Administrator to award a construction contract to Norman Construction Incorporated in the amount of $98,530. This contract is for plumbing and shower repairs to the Chesterfield County Jail. This bid is within the established budget. Funding for this component has been provided in FY2001 as part of the Capital Improvement Program. Preparer: Rebecca T. Dickson Title: Director, Budget & Mana,qement '1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1of 2 Meetin~ Date: April 25, 200t Item Number: 8.D.6.c. Subject: Award a Construction Contract in the Amount of $248,600 to Northside Electric Company for Repairs to the Chesterfield County Jail County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to Authorize the County Administrator to execute a contract with Northside Electric Company in the amount of $248,600 for repairs to the Chesterfield County Jail. Summary oflnformation: Northside Electric Company was the low bidder out of five contractors for this repair work which corrects electrical safety issues, adds a new emergency generator and lighting in the day rooms and jailer walks. This project will not bring everything up the current Department of Corrections(DOC) Standards. It will provide an interim solution to many issues that have been of concern to the DOC and will allow the jail to maintain its DOC certification and also allow the County to proceed with the 154 bed replacement jail which is currently in the planing study phase. The replacement jail is expected to be completed within four years. This electrical work will improve the areas that the Sheriff has been concerned about for the safety of the staff. Inmate conditions will also be improved with the additional lighting. ~J ~ ..~ .~itle: D~rector, Department of General Services Preparer: / t~ Francis M. Pitaro Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Anril 25. 2001 Number Bud.qet and Mana.qement Comments: This item requests Board authorization for the County Administrator to award a construction contract to Northside Electric Company in the amount of $248,600 for electrical repairs to the Chesterfield County Jail. The bid is within the established budget. Funding for these repairs has been provided in FY2001 as part of the Capital Improvement Program. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: April 25, 2001 Item Number: 8.D. 7.a. Subject: Change Orders to the Construction Contract with Kenbridge Construction Company, for the Juvenile Detention Home Project, for Revisions to the Underground HVAC Piping System, Revisions to the Parking Areas at the Youth Group Home, and Clearing of Virginia Power Easements and Installation of Conduits for Primary Electrical Feeds County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute change orders with Kenbridge Construction Company, totaling $79,915 for Revisions to the Underground HVAC Piping System, Revisions to the Parking Areas at the Youth Group Home, and Clearing of Virginia Power Easements and Installation of Conduits for Primary Electrical Feeds. Summary of Information: The Architect specified PVC piping for underground hot water HVAC piping for the Juvenile Detention Home Project in error. Revision to the appropriate welded steel piping for this application will cost $26,531. Construction Management will seek appropriate reimbursement from the architect due to this error. Preparer: I ~ Title, Director of General Services /Francis M. Pitaro Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meetin~l Date: April 25, 2001 Item Number: Summary of Information (Continued): The design of the Juvenile Detention Home Project did not fully take into account the effects the expansion would have on parking at the Youth Group Home. Upon reviewing this with the director of the Youth Group Home it was determined that the as-designed revisions for their parking were inadequate in both location and number of spaces. These revisions would increase the parking from 7 spaces to 15 spaces and keep it closer to the main entry of the Youth Group Home. The cost for these changes is $33,941. Work at the Juvenile Detention Home Project requires new Virginia Power primary service lines to feed both the Youth Group Home and Juvenile Detention Home Project. The cost for clearing the easements and installing conduit sleeves under drives and a drainage channel is $19,443. These changes total $79,915. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3, of 3 Meetino Date: Anril 25. 2001 Number Bud.qet and Manaqement Comments' This item requests that the Board authorize the County Administrator to execute change orders with Kenbridge Construction Company totaling $79,915. These changes will fund the revisions in the underground HVAC piping system, the clearing of Virginia Power easements and installation of conduits for primary electrical feeds, and revisions to the parking areas at the Youth Group Home affected by construction, all at the Juvenile Detention Home project. These changes have been reviewed and approved by the project's steering committee. Adequate contingency funding is available for these changes. Construction Management will, however, seek reimbursement of the $26,531 for the HVAC revisions, as this was the Architect's error. Rebecca T. Dickson Title: Director, Bud.qet & Mana.qement 00~? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: April 25, 2001 Item Number: Subject: Change Order #1 for Contract ~91-0077 - Crescent Park Sewer Improvements County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board approve Change Order #1 for $35,795.00, authorize the County Administrator to execute the necessary documents. Summary of Information: Change Order #1 represents $35,795.00 for changes required by Virginia Department of Transportation for restoration of the pavement. Preparer: Roy E. Co~1ngton Title: Assistant Director Attachments: '-] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Anril 25. 2001 Number Budqet and Mana.qement Comments: This request is to approve a change order in the amount of $35,795 for the Crescent Park sewer project. Restoration of additional pavement in the amount of $35,795 as required by the Virginia Department of Transportation is available within the current project allocation. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY- BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: April 25, 2001 Item Number: 8.D. 8. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: BER~ZTDA: Harrowgate Place, Section 1 ~L~TOACA: Brandy Oaks, Section 5 Brandy Oaks Boulevard MIDLOTHIAN: Biggin Pond at The Grove, Section 1 Biggin Pond at The Grove, Section 2 Bon Air Place Gravity Hill at The Grove, Section 1 Sommerville, Section 7 Preparer: Richard M. McEIfish Attachments: Yes ~ No I I Title: Director of Environmental Enqineerinq OODO TO: Board of Supervisors FROM~ Depmmmt of Environrmntal Engineering SUBJF_LW: State Road Acceptance - HARROWGATE PLACE, SEC. 1 DISTRICT: BERMUDA MEETING DATE: 25 April 2001 ROADS FOR CONSIDERATION: DOGWOOD AVE MARITIME CT SANDWAVE RD WEST DOGWOOD AVE WINDSEEKER CT Vicinity Map: HARROWGATE PLACE, SEC. 1 TO: Board of Sutx~sors FRO1Vt Deparmmt of Environnmtal Engineering SUBJF_L-W: State Road Acceptance - BRANDY OAKS, SEC. 5 DISTRICT: MATOACA MC;CTFING DATE: 25 April 2001 ROADS FOR CONSIDERATION: WILLOWCREST CT WILLOWCREST LN Vicinity Map: BRANDY OAKS, SEC. 5 TO: Board of Sul:~visors FRO/Vt DepOt of Environtmmtal Engineering SUBJECT: State Road Acceptance- BRANDY OAKS BLVD DISTRICT: MATOACA MEETING DATE: 25 April 2001 ROADS FOR CONSIDERATION: BRANDY OAKS BLVD Vicinity Map: BRANDY OAKS BLVD TO: Board of Supervisors FRO1Vt Depmm~t of Environnmtal Engineering SUBJECT: State Road Acceptance - BIGGIN POND AT THE GROVE, SEC. 1 MEETING DATE: 25 April 2001 ROADS FOR CONSIDERATION: BIGGIN POND LN BIGGIN POND MEWS BIGGIN POND PL BIGGIN POND RD Vicinity Map: BIGCflN POND AT THE GROVE, SEC. 1 -' rOO/i' TO: Board of Supervisors FROM~ Depammnt of Environrmmtal Engineering SUBJECt: State Road Acceptance - BIGGIN POND AT THE GROVE, SEC. 2 MEETING DATE: 25 April 2001 ROADS FOR CONSIDERATION: BIG-GIN POND CT BIGGIN POND RD Vicinity Map: BIGGIN POND AT THE GROVE, SEC. 2 TO: Board of S~sors FRO~ Deparmamt of Environmental Engineering SUBJECT: State Road Acceptance - BON AIR PLACE MEF~TING DATE: 25 April 2001 ROADS FOR CONSIDERATION: RUBIS LN RUBIS TER Vicinity Map: BON AIR PLACE TO: Board of Supervisors FROM~ Depamrent of Enviromrental Engineering SUBJECt: State Road Acceptance - GRAVITY Hll I,AT THE GROVE, SEC. 1 MEF, TING DATE: 25 April 2001 ROADS FOR CONSIDERATION: GOSWICKLN GOSWICK RDGE RD GRAVITY I-II1 J, LN GRAVITY Hll J, RD GRAVITY I-In 1. TRL Vicinity Map: GRAV1TY HII I,AT THE GROVE, SEC. 1 TO: Board of Supervisors FROM~ ~t of Environgental Engineering SUBJECT: State Road Acceptance - SOMMERVll I E SEC.7 DISTRICT: MIDLOTHIAN MET, TING DATE: 25 April 2001 ROADS FOR CONSIDERATION: MICHAUX GLEN DR VVYLDEROSE CT VI CI NITY MAP: SOMMERVI LLE SEC.7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D.9. Su~ect: Fire and Emergency Services Agreement between Chesterfield Fire and EMS and Powhatan County County Administrator's Comments: County Administrator: Board Action Requested: Staff requests Board approval of the "Fire and Emergency Services Agreement" between Chesterfield County Fire and EMS and Powhatan County. Summary of Information: A mutual aid agreement currently exists between Chesterfield Fire and EMS and Powhatan County. This is a revised agreement that establishes fire response areas for automatic mutual aid into portions of Powhatan County and adds Forest View Rescue Squad in the agreement. Preparer: Title:Acting Fire Chief Attachments: -~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: April 25, 2001 Item Number: 8.D. 10.a. Subject: Request for a Permit to Stage a Fireworks Display at the Sunday Park Peninsula of Brandermill on July 4, 2001 County Administrator's Comments: County Administrator: Board Action Requested' The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Sunday Park Peninsula at Brandermill on July 4, 2001. Summary of Information' Mr. Mike Divita and Ms. Dena Sindelir, of the Brandermill Community Association, have requested permission from the Board to stage a fireworks display at the Sunday Park Peninsula at Brandermill on July 4, 2001 at dusk. Mr. W. G. Bulifant, III, of Dominion Fireworks has previously conducted similar displays here and elsewhere in the County and will personally discharge the fireworks. Mr. Divita and Ms. Sindelir have submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000 which names the County as an additional insured. Lt. James R. Picardat, of the Fire Marshal's Office, has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Steven L. Micas Title: County Attorney 1222:52548.1 Attachments: Yes ~-]No I# FEB-05-2001 16:18 Chesterqield Fire Preu. i 804 ?68 8?66 P.03/04 Application for Fireworks Display (Print or Type All Information) Date of Application:, February 5, 2001 Eve~tName:. Brandermill' s Fourth of Time ofF~eworks:~: 00 p.m. / dusk Sponsoring Organization:, Per~on In Charge ofEvc~nt: - July Date: Date: July July, 4, 2001 5 , 2001 Event Locafon: Sunday Park Peninsula in Brandermill Shooting site/Display area: Sunday Park beach, area (include map) Brandermill Community Association Mike Divita/Dena Sindelir Mailing Address: 3001 East City: Midlothian Work Phone:' ' 804/744-1035 Boundary Terrace State: VA Z~p: 23112 Home Phone: 804 / 744- 3946 Person Coordinating Fireworks: (for the sponsor) Mailing Address: City:. Midlothian Work Phone: 744 - 1035 Mike Divita/Dena Sindelir 3001 East Boundary Terrace State: VA Zip:. 23112 Home Phone: 744- 6022 Company Responsible for Shooting:, Mailing Address: City: Petersburg Work Phone: 7 3 3 - 6 7 9 2 Shooters Name: .......... w.G. Dominion Fireworks P. O. Box 3015 State: VA Zip: 2 3 8 0 5 A~er Hours: 452- 0595 Buli fant, III OiOi FE~-05-2001 16:1~ Chesterfield F~re Prey. 1 gO~ ?~ g766 Note: P.04/04 Attach a list of fireworks to be used in the display. Attach a copy oft,he cortificate of insurance. Include a site drawing noting disch ,arge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Return application to: Chesterfield Fire Department Fire and Life Safety P. O. Box 40 Chesterfield, VA 23832 -Applicant's Signature: ~ ~'~, ~ (olticeuseonly) Site suitable for diSPlay pendirig County Attomey and Board of Supervisors approval. Site umuitable. Event Representative:. Date:~ O10;g TOTAL P. 04 BP~%a~D£RaMILL C OHM0-NITy A~ S OC~.~ ~ ~ON JULY 4TH ~c,~ PROPOS~ FO~ T~ (3) YE~ CO?qT~eCT YEAR'S 2001, z I2"C7ENTORY -'OF DISPLAY 400 2.5 IN. ASSORTED SHELLS ! C~<_E ITEMS) 3f0 3 ~ ASSORTED SHELLS (THIS ]~NCLUDES FEqALE) 80 4~- ASSORTED SHEL~ 60 5 ~ ASSORTED 30 6 ~ ASSORTED INSURgJqCE Lib/fiTS: FIVE MILLION DOLLARS PLEASE NOTE ' OUR INSURANCE COMPANY HAS AN A - PLUS RATING TOTAL PRICE $8,000.00 2001 $ 8,400.00 2002 $ 8,820.00 2003 THIS IS ONLY A 5% 1NCREASB AFTER THE FIRST YEAR OFFER GOOD FOR 30 DAYS DOMINION FIREWORKS, INC. PETERSBURG, VIRGINIA BRANDERMILL-- Community Association SWIFT CREEK RESERVOIR BIKE TRAILS 0:i.04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: April 25, 2001 Item Number: 8.D.10.b. Subject: Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 2001 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2001. Summary of Information: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2001, with no rain date. The Parks and Recreation Department has conducted similar displays on the same property each year for the last eleven years without incident. The fireworks supplier, Dominion Fireworks, Inc., has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000, which has been approved by Risk Management. Lt. James R. Picardat of the Fire Prevention Bureau reviewed this fireworks request and indicated that it meets the criteria, under the Fire Prevention Code. The cost of the fireworks event for this year's program will be paid by donations from Comcast Cablevision, Athletes-In-Motion, Ukrop~/First Market Bank, Ledo Pizza and Garden South/RX South. Preparer: ~L~..~,~~,~--1 Steven L. Micas Title: County Attorney 1222:52822.1 Attachments: Yes ~ No Application for Fireworks Display (Print or Type All Information) Date of Application: ~.,~nt~am~: q--n, o~ ,3"o,_y r~t~: Time of Fireworks: ['~ A~C_V. -- q: 1 ~ i~.M. Rain Date: Event Location: Shooting site~isplay ~ea: , -- ~e~ ~~~ -- (include map) Sponsoring ~g~ization: Person In Ch~ge of Event: Mailing Ad.ess: CiBt:~~ State: Work Phone:' '"/q I~," t~ ~ ~ Home Phone: Person Coordinating Fireworks: 'r' (for the sponsor) Mailing Addressi City: Work Phone: State:~ Zip:. Home Phone: Company Responsible for Shooting: Mailing Address: City:~P--f:r Work Phone: Shooters ~,,me: State: I,~ After Hours: Zip: O/.O6 Note: 1. 2. 3. Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. Include a site drawing noting discharge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Return application to: Chesterfield Fire Department Fire and Life Safety P. O. Box 40 Chesterfield, VA 23832 Date: Applicant's Signature:/~,, ~~)~j~r QS~I0~ Print Name: ~"F_~ ~~.. (office use only) Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Event Representative: PROPOSAL FOR PROVIDING AND DISPLAYING FIREWORKS #00-5209-8424 CHESTERFIELD COUNTY, VIRGINIA INVENTORY SIZE AMOUNT DESCRIPTION 3 INCH 300 ASSORTED 4 INCH 125 .ASSORTED 5 INCH 60 ASSORTED 6 INCH ' 60 ASSORTED THE GRAND FINALE WILL CONSIST oF AN ADDITIONAL 300 3 INCH COLOR & REPORT SHELLS, 10 4 INCH SHELLS, 10 5 INCH SItELLs, AND 9 6 iNCH SHELLS CHAINED TOGETHER. SHELLS WILL BE ALL COLORS, TYPES, AND VERY mGH QUALITY: TYPES / DESCRIPTIONS CHRYS~~ CHRYS~ WITH HEARTS CHRYS~~ WITH CHANGING COLORS PEONY SttELLS., PALM TRI~.SHE~S CROSSETTE SHELLS SALUTE SHELLS HEART PATTERN SHELLS FIVE POINT STAR DIADEM SHELLS SPIDER SHELLS. WILLOW SHELLS RINO SHELLS DURATION OF BISPLAY: 20 TO 25 MINUTES TOTAL COST: $10,000.00 INSURANCE: FIVE MILLION DOLLARS with a 3% increase each additional year: 0 Bdtton-Gallagher & Assoc. - 6240 SOM Center Rd.: : . Cleveland, OH 44139-2985 " Dominion Fireworks, Inc. · P. O. Box 3015' . ., Petersburg 'VA 23805. COMPAN!~ AFFORDING COVERAGE B Grardte State Ineurmn~e Co. .. ~ COMPANY ' . C ~ I~ TO cEKnFY .THAT THE POLK3ES OF INSURANCE uS*rED B~.OW HAVE BF..E~ ISSUED TO .THE INSURED NAMED ABOVE FOR ~ POUCY PERIOD ..... CERTIFICATE MAY BE ISSUED OR MAY PERT.,I~I, THE INSURANCE AFFORDED BY THE IK)UCIES DESCRIBED HEREIN IS 6UBJECT TO AU. THE ~ EXCI.USlO~'S AND CONDnlON$ OF SUCH POUCIES. U._..u~ .SHOWN MAY HAVI K~AUSE .~D. 0110 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: April 25, 2001 Item Number: 8.D.10.c. Subject: Request for a Permit to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater on September 2, 2001 with a Rain Date of September 8, 2001 County Administrator's Comments: Count}, Administrator: Board Action Requested: The Board is requested to approve a permit to stage a fireworks display at the Woodlake Pavilion/Amphitheater on September 2, 2001 with a rain date of September 8, 2001. Summary of Information: Terry Sheets, Community Manager of the Woodlake Community Association has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater on property owned by The Lakes on 360, Inc. adjacent to the Swift Creek Reservoir on September 2, 2001 with a rain date of September 8, 2001. Mr. W.G. Bulifant, III, of Dominion Fireworks has previously conducted similar displays elsewhere in the County and will personally discharge the fireworks. Fireworks have been displayed in previous years without incident. Ms. Sheets has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000 which names the County as an additional insured. Lt. James R. Picardat of the Fire Prevention Bureau reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. Steven L. Micas Title: County Attorney 1222:52899 .1 Attachments: Yes [-~ No MAR-28-2001 10:25 Che:~ter{teld Fire Preu, 1 804 ?62 8966 A~l£cation for P~rotechnic Display (Print or Ti~ All In£ormat£on) (include building ~loor plan) ~ -' Person In - ' Mailing Address :_ Work Phone: ~ ,. Rome Phone: .... (for the sponsoc) D Wo:k 'Bhone':-7~k~-- ... ~7~_ Bom. City: .... Work Phone: Shooters Name: State; .... Zip: , ShooUers Qualifications: (attach separate sheet) Names and Ages of All Assistants to Shooter: (attach separate sheet) TQTAL P, ~3 8847395157 WOODLAKE PAGE 82 18:45 '~'Chesterfield Fire Prey. ~ I 904 ?68 8?66 P,E~2/02 Date: ___ .t//~/~ I I ! Attach a lisl of fireworks to be used in the display. Attach a copy of the certificate of insurance. Inclade a site drawing notin/~ d/scharge site, sp~tamr viewing ~rea, p~rkirtg, and any Should you have any quesdom, call thc Fire and Life SafeIy Divia/on at 7d~/-la26. Return application to: Chesterfiald F/r~ Department Fire and L/re Saf~y' P. O, Box40 Chesteifield, VA 23~32 (office use only) Ske suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Event Rc~esentativc:_ Date:. TOT~LP,02 ,0 .il 3 PRODUCER 440-248-4711 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Britton-Gallagher & Assoc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 6240 SOM Center Rd. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Cleveland. OH 44139-2985 COMPANIES AFFORDING COVERAGE COMPANY A Lexington Insurance Co. INSURED COMPANY Dominion Fireworks, Inc. B Granite State Insurance Co. P. O. Box 3015 COMPANY Petersburg VA 23805 C COMPANY I D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY EFFECTIVE POUCY EXPIRATION LTR TYPE OF INSURANCE POUCY NUMBER DATE (MM/DD/YY) DATE {MMfDD/YY) EMI'rs A (]~F.~U. LIABILITY 401 871 5 3/23/01 3/23/02 GENERAL AGGREGATE $ 2000000 X COMMERCIAL GENERAL UABILITY PRODUCTS - COMP/DP AGG $ 2000000 iii;!iiiiiil..... I CLAIMS MADE ~--~ OCCUR PERSONAL & ADV INJURY $ 1000000 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 1000000 -- FIRE DAMAGE (Any one fire) $ 50000 MED EXP (Any one person) B AUTOMOBILE LIABILITY BIND131683 3/23/01 3/23/02 X ANY AUTO COMBINED SINGLE LIMIT 1000000 ALL OWNED AUTOS sCHEDULED AUTOS BODILY INJURY (Per person) X HIRED AUTOS BODILY INJURY X 'NON-OWNED AuToS (Per a~cident) PROPERTY DAMAGE ! GARAGE LIABILITY AUTO ONLY. EA ACCIDENT ANYAU~O OTHER T.^N AUTO O.,Y: EACH ACCIDENT AGGREGATE $ A ~xC~Sx l u~s,uTy 5642109 3/23/01 3/23/02 EACH OCCURRENCE $ 4000000 J UMBRELLA FORM AGGREGATE $ 4000000 OTHER THAN UMBRELLA FORM $ WORKERS COMPENSATIO~J AND WC STATU- ._[..~l- ~P~OY~. ~IAB,,~ TORY L,MIT~ I EL EACH ACCIDENT THE PROPRIETOR/ INCL PARTNERS/EXECUTIVE EL DISEASE - POLICY LIMfT OFFICERS ARE: I I EXCL EL DISEASE . EA EMPLOYEE OTH ER DESCRIPTION OF OPERAT[ONS/LOCATIONSNEHICLES/~PEClAL ITEMS DATE: SEPT~V~ER 2,2001 ADDITIONAL INSURED:#1 CHESTERFIELD COUNTY, VA. RAIN DATE: SEPTEMBER 8,2001 #2 EAST WEST PARTNERS OF VIRGINI~ ........ L~T_T.©~.-_...~C~. !.-.q. LAND( BPJ~NDEB~ILL LAKE) ... ............. . ........ ...,. ............... . .... : .......... ;: :.:.:.:.: ................................... :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ................................ :..:+:.:.;..:.:..:.:........,......,... WOODLAKE COM~rUNITY ASSOCIATION SHOULD A/I~ OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 14 900 ~ BLUFF PARKWAY ~xP,RAT,?/ DATE THEREOF. TUE ,~SU,UG~OMP~NY W,LL E,DE~VOR TO MA,L MIDLOTHIAN, VA 23112 30 .D~¥SWRrCrE, NOT,OETOFECE.~E,OATEH~LDEB.AMEDTOT.ELEPT' · .. , BUT .y TO MA.L SUC. NOTr S. C P SE .LIGAT,O. O..AB.LI AUT~.mZ~i~)~T~E~/~ ~r/1 ~ ,~/~/~/~ ~ ~r /fYi fin ..~...~=~=.~-~=,-.~.=~,-!.?.,.,. ...................................................... / / Y/' i11,/j'l ¥~,~/I J//' ~ %7,,/IIL,VV [.-- 0114 400 8*00 16~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: April 25, 2001 Item Number: 8.D. 11. Subject: Greater Richmond SCAN's (Stop Child Abuse Now) Request for Music/Entertainment Permit for Boulders Complex Concert Series County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board grant a music/entertainment festival permit to Greater Richmond SCAN. Summary of Information: Greater Richmond SCAN proposes to conduct a series of weekly outdoor musical concerts for the purpose of raising funds for the Greater Richmond SCAN's programs and services. A portion of the net proceeds from the concert series will benefit Greater Richmond SCAN. Because the concerts will consist primarily of musical renditions conducted in open spaces not within a permanent enclosed structure, Greater Richmond SCAN must obtain a Musical/Entertainment Festival Permit pursuant to §3-13 of the County Code. In previous years, Greater Richmond SCAN held the concert series at the River's Bend Center in the Bermuda District. This year, the concert series is scheduled to occur on the lawn at the Boulders Complex at 1001 Boulders Parkway in the Midlothian District. Seagull Promotions and Entertainment will once again be the promoter of the Concert Series. The concerts will be held on Wednesday evenings starting at 5:30 p.m. beginning May 9, 2001 and ending on August 29, 2001. A total of 17 concerts are planned, with an expected average weekly attendance of 400-500 people. Additional concert dates may be added depending on community Preparer: Q-~~~ ~ Title: County Attorney Steven L. Micas 1222:52513.1 Attachments: Yes [----] No 0117 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: April 25, 2001 Item Number: The entertainment arrangements have been reviewed by the County Attorney's Office and, within the conditions imposed by staff, meet the substantive requirements of the ordinance. Arrangements include adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. 1222:52513.1 February 28, 2001 Board of Directors President Ron Coles, Jr. Secretary Leslie C. Bales Treasurer Michael R. Koschak Therese M. Benevich Joseph J. Croce Robyn Dillon Ruth Modhn Ellett Paige Forrest Glen L. Fox Katherine F. Godin Philip R. Howard Eileen Hull Cynthia A. Joyce Elizabeth W. Keane lames E. Laws, Jr., Ed.D. Brenda W. Logue Ronald Lucas, Jr. Anne L. Martin Torrey M. Munford Melissa J. Roberts Paige Shaheen Maynard B. Specter Executive Director Jean/ne L. Harper Wendell C. Roberts Assistant County Attorney Chesterfield County Administration Building, Room 103 P.O. Box 40 Chesterfield, VA 23832-0040 Dear Mr. Roberts, Thank you for your assistance with our pursuit of information regarding an application for a music and entertainment festival permit. Greater Richmond SCAN, whose offices are located at 1506 Staples Mill Rd. Ste. 203 Richmond, VA, 23230, is the applicant and Seagull Promotions and Entertainment will be the promoter, located at P.O. Box 546 Chester, VA 23831. We plan to hold a series of weekly outdoor concerts on the lawn of the Boulders Complex at 1001 Boulders Parkway. Concerts are planned on Wednesday evenings, May 9t~ through August 29t~ 2001. A few Saturday nights or Sunday afternoons may be added during this time frame. The concerts wiIl be held from 5:30 p.m. to 10:00 p.m. The venue is owned by C.B. Richard Ellis, located at 1001 Boulders Parkway, Richmond VA, 23225. Seagull Promotions & Entertainment is assuming full financial responsibility for the concert series. We are currently seeking corporate sponsors to help offset some of our costs. We will not be printing tickets in advance. Admission will vary from $5.00 to $10.00 depending on the artist, per adult. We anticipate 400-500 attendees; however, accommodations for 2000 have been made. 0119 1506 Staples Mill Rd. · Suite 203. Richmond, VA 23230 Phone: 804-257-7226 Fax: 804-257-7109 All attendees 21 years of age and older with acceptable identification will be given wrist bracelets before being permitted to purchase alcohol. We have contracted with Waste Management Corp to provide and service portable toilets for all the events. Units will remain in place from May 2na through August 30th 2001 and be serviced on a weekly basis. We will hire a post concert clean-up crew and trash disposal. They provide their services in the actual concert area and in the parking area. Trash will be deposited in a Waste Management dumpster on the grounds. We are currently negotiating with caterers to determine which will be our selection to provide food and drink for the concert attendees~ Should a food service company become a corporate sponsor, we will also allow their presence to sell their product. We will alert the local rescue squad and Chesterfield Fire Department of our scheduled events, dates and times. We have contacted and will contract the Chesterfield Police Department to employ off-duty officers who will oversee parking, crowd and any other security components of our series. Event security will work as follows: Police officers will be in charge of mail gate security, perimeter security and parking lot security. Outdoor lighting will be utilized on our stage and the concert venue to accommodate the needs of the performers and the crowd. Said lighting will be under the direct control of Seagull Promotions & Entertainment along with Lite Tech Inc. Their illuminations will not exceed beyond the property boundaries. Greater Richmond SCAN carries a general one million dollar liability insurance policy to insure against injury or damage. Seagull Promotions & Entertainment are named as co-insured and certificate indicating same is attached here within. Our application fee is attached. I trust that the above information is adequate to meet the county entertainment festival permit. Please do not hesitate to call with any questions you might have. Sincerely, Executive Director Greater Richmond SCAN (Stop Child Abuse Now) MA~-01-2001 iG:23 GB&T - DeYac~ette ~ Paul 004 359 013G P.02/02 ~ UbH I IH~I b ~ ~I~ILI I ~ lfl~,~i~ ~ o~/'~/o~ ~ T~8 ~I~T~ I~U~ ~ A ~ OF I~ON BB&T - DeJa~ette & P~ul ONLY AND CONFERS NO RIG~ U~ ~E GE~GA~ ~.108 W. Laburnum Ave Suite 310 P0 Box 17370 Richmond, VA 23227 Greater Richmor~ Scan 1506 Staples Mill Rd., Richmond, VA 23230 HOLDBR. THIS CERTIFICATE DO~ MOT AMEND, ~'B'~D AI.TER THE COV~P~,.~G~ AFFORDED BY THE I~tJCIE~I BELOW. AFFORDING COVERAGE Peerless IHgUl:lcR C~ INeUR,,6R ~ IH~URER E; ....... THE POWCIF,~ OF IN,SUP, ANCE ~ BB.OW HA~ ~ I~U~ ~ THi INSURED ~ ~ FOR ~E ~UCY ~Y P~N, ~E ~U~E ~DED BY ~ ~UCIES DESC~BED MEREIN 18 ~T TO ~ T~ A ~mB~ BOP9098845 '' 06/18/00~06/18/0~ ~,_~. .~,000,060 X H~ ~ ~Y ~U~ ............. ~A~ , A ~Li~or Liab. GL9098668 06/15/00 06/18/01 1,000,00'0 Certificate holder i~ named a~ additional insured in regards ~o midweek concert series s~arting May 9, 2001 and ending August 29, 2001. CERTIFICATE HOLDER Seagull Promotions & Entertainment P.O. Box 5~6 Cheszer, VA 23831 AOORD~$U~FD1 of 2 Received of Address ~'o0. 0 0 Form no $ For Dept. , Pay-in Voucher $ Total $ CHESTERFIELD COUNTY, VA. PAYEE Date %/~' ~, mo. day -412597 ichmond SCAN J Abuse Now) les Mill Road, Ste. 203 i VA 23230 Services Requested CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D.12. Su~ect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground and overhead service to light the tennis courts at Meadowbrook High School, located on Cogbill Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground and overhead service to light the tennis courts at Meadowbrook High School. District: Dale John W. Harmon Titre:Right of Way Manager Attachments: Yes No 0~.23 ~1 gt4 Legend Form No. 720489(Aug 92) (Fow.erty ~755eO30) Location of Boundary Lines of Right of Way I Plat to Accompany v~R~ ~ Rfght-of-Way AgreementcoR 46 |Virginia Electdc and Power Company District District-Township- Borough County-City State Office Plat Numar E~imate Numar Grid Numar ..... ~ 00~ 0124 Date By VICINITY SKETC,, CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY PL CT LITTLE CREEK LN 09055 ~o AN P Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: April 25, 2001 Item Number: S.D.13. Subject: Approval of Sewer Contract for Jacobs Road (8730) - Glover Property Contract Number 00-0150 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 344 L.F.± of 8" wastewater lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the offsite improvements. Developer: Contractor: Betty O. Glover Excalibur Construction Corporation Contract Amount: Estimated County Cost for Off-Site .... $805.75 Estimated Developer Cost ....... $15,189.00 Estimated Total ........... $14,383.25 Code: (Refunds thru Connections - Off-Site) 5N-572VO-E4D District: Dale Preparer: CrCg~. ~yant Title: Assistant Director Attachments: Yes ----]No CONTRACT NUMBER 00-0150 Andrews -lge Drive Jacobs Road Elementa~ School 8730 Jacobs / / / 8730 JACOBS ROAD GLOVER PROPERTY CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: April 25, 2001 Item Number: 8.D.14. Subject: Approval of Utility Contract for King's Farm @ Riverdowns - Contract Number 00-0199 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 2,375 L.F.± of 12" oversized water lines. The Developer is required to have an 8" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: Riverdowns L.C. Excalibur Construction Corporation Contract Amount: Estimated County Cost for Oversizing $18,385.00 Estimated Developer Cost ....... $337,375.20 Estimated Total ........... $318,990.20 Code: (Refunds thru Connections - Oversizing) 5B-572VO-E4C District: Midlothian Preparer: Title: Director of Utilities Attachments: ~--] No # OlUS CONTRACT NUMBER 00-0199 Brookstone Subdivision Driv~ Robious Road PropoSed King,s Fa~ ProjeCt # 00~0199 Riverdowns Robious Forest SubdiVision KING'S FARM @ PdVEP, OOWNS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D.15.a. Subject: Acceptance of a Parcel of Land for Grove Hill Road from Glen Roy Corporation, and The Tuckhoe Cardinal Corporation, a Virginia Corporation County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 3.985 acres from Glen Roy Corporation, and The Tuckhoe Cardinal Corporation, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 3.985 acres situated north of North Woolridge Road as shown on the attached plat. This dedication is for the construction of Grove Hill Road. District: Midlothian Preparer: ~~).-~ ~J,~ John W. Harmon Title:Right of Way Manaqer Attach ments: Yes No # 01.80 "VICINITY SKETCF~' Acceptance of a parcel of land situated north of the right of way line of North Woolridge Road from Glen Roy Corporation, a Virginia corporation & The Tuckahoe Cardinal Corporation, a Virginia corporation Chesterfield County Department of Utilities Right Of Way Office , ~0 '£ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D.15.b. Su~ect: Acceptance of a Parcel of Land at the Intersection of North Woolridge Road and Genito Road from Reservoir Development Corporation and Reservoir Land Associates County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.273 acres at the intersection of North Woolridge Road and Genito Road (Route 604) from Reservoir Development Corporation and Reservoir Land Associates, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: Dean R. Sasek Title:Assistant Right of Way Manager Attach ments: Yes 0t83 iClNITY SKETCH ACCEPTANCE OF A PARCEL OF LAND AT THE INTERSECTION OF NORTH WOOLRIDGE ROAD AND GENITO ROAD FROM RESERVOIR DEVELOPMENT CORPORATION AND RESERVOIR LAND ASSOCIATES ~terfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D.16. Subject: Request to Aid Realticorp in the Acquisition of a Variable Width Parcel of Land for Improvements to Huguenot Road County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors authorize Right of Way Staff to aid Realticorp in the acquisition of a variable width parcel of land from Jacqueline V. Gant; subject to the execution of a contract agreeing to pay for all costs. Summary of Information: Realticorp has requested that the County aid in acquiring an offsite parcel of land, containing 0.027 acres, from Jacqueline V. Gant, for road improvements to Huguenot Road for Alverser Plaza. An offer of $1,230.00 has been refused by Ms. Gant. She has counter offered for Realticorp to buy her entire property, including her house. District: Midlothian Preparer: Dean R. Sasek Title:Assistant Riqht of Way Manager Attachments: Yes 01.3'7 -'-VICINITY SKETCH'- Request to Aid Realticorp in the Acquisition of a Variable Width Parcel of Land for Road Improvements PATCH PA'~ DR. D,~ DUNNO~'" ../ BRIARMONT RD ouSE OFt Proposed Alverser Plaza GREEN SPRING RD Jacqueline V. Gant 11601 Olde Coach Drive PIN: 7397116706 W KOGER ~ tAN TK Chesterfield County Department of Utilities Right Of Way Office cf/'~, z~,, =/,.t 77,,o5 · ,"# ~, -- 75,~,o' -.,--- ,d, = -/' °/! ',:::/. ~ -, OL'Df5. CO~ CH D,PI'V'~__ ~ II~07 OLDE CO,4CH D~ ~ ?i'-. ?/lq~'T.~ ? 771550 dO0000 oC77.: ~j zooo ol,/ ooe Joseph, CIVIL ENG~E~G ~ S~Y~G L~ PL~G CO. PEOJ, ~O0-OISB 1905 Huguenot Roa~ Suite ~3, ~chmond, VA 23235 (~4) 897~887 f~ (804~ 897-5959 h//]'DLOTH!~A/ DISTi~tCT -CHESTN,~/:'I~LO CO,.~ t/A, SCA L E .' 1%- 2,0' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D.17. Su~ect: Designation of Right of Way at the Winterpock Fire Station No.19 County Administrator's Comments: County ~dministrator: ~ BoardActionRequested: Staff recommends that the Board of Supervisors designate right of way at the Winterpock Fire Station No.19, and authorize the County Administrator to execute the necessary Declaration. Summary of Information: As a condition of the site plan approval for the Winterpock Fire Station No.19 the Transportation Department is requiring the designation of 0.323 acres of County property as public right of way for future road improvements. District: Matoaca Preparer: c:::=~~ -,.J- ~ John W. Harmon Title:Right of Way Manaqer Attachments' Yes No .... "VICINI~ SKETC ,1-~' Designation of Right of Way at Winterpock Fire Station No. 19 Proposed Winterpock Fire Station No. 19 14010 Beach Road PIN: 7246556458 rn Chesterfield County Department of Utilities Right Of Way Office PLAT SHOWIN( TWO PARCELS OF LAND AUSTIN Bt~OCKENBROUG TOTALING 5.250 ACRES LOCATED ON THE NORTH SIDE OF BEACH ROAD (ST RT 655) OWNED BY THE COUNTY OF CHESTERFIELD bonsu~fing r_ngineers ~oo w~r P 0 BOX 4800 PH 804--748 MAmA, CA D~S"~q' CHEST~FIELD COUN'~' VlR~INm im:~ VI~'GINIA 23831 FX. BO4--748-7849 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D.18.a. Subject: Request to Install a Private Water Service Within a Private Easement to Serve Property at 7763 Belmont Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private water service to serve property at 7763 Belmont Road and authorize the County Administrator to execute the water connection agreement· Summary of Information: Jennifer Mae Owens has requested approval to install a private water service within a private easement to serve property at 7763 Belmont Road. This request has been reviewed and staff recommends approval. District: Dale · Harmon Title:Riqht of Way Manager Attachments: Yes -- ~CINITY SKETCH REQUEST TO INST/g-L A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPER'I'~ AT 776x3 BELI~DNT RO,~ Chesterfield County Department of Utilities Right Of Way Office PROPOSED 16 WATER EASE. //~..EXISTING / 10'x20' WATER [ EASEMENT D.B. $856 PG. ~.~ N12:45'5 ~ EXISTING PRIVATE UTILITY EASEMENT 5856 PG. 481 .......--DENNIS H. OWNENS, JR. & REBECCA L. OWENS G.P.I,N. 764-680-8857 D.B. 5710 PG. 520 ROAD F~ARCEL ? M. OWENS 764-679-6095 D.B. 5829 PG. 681 7765 BELMONT ROAD WATER EASEMENT DETAIL N. LS. OLD DIRT ROAD PAFCCEL P.d. TOMLINSON & E.F. STONE G.P.I.N. 765-679-8185 D.B. 5780 PG. 228 250. 5.000 A R CELE. 5 ANNE T, D.B, 5864 PG. 57 G.P.I.N. 76,5-679-7859 NIRBHAY NAND & zgof BEU~ONT RC~OI JUDY $1NGH I G.P.I.N. 764-679- 172.5 D.B. 5155 PG. 504' ¢~o~ c~EXISTING ~ ~ WA TER ~SEMENT ~ D.B. 5856 PG. 474 SEE D~AIL RICHARD T, ,H. 250.00' ~/-_/W ON T THIS SURVEY HAS BEEN PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT AND THEREFORE DOES NOT NECESSARILY INDtCAIE ALL ENCUMBRANCES ON THE PROPERTY. F~OAD NOT'E: THIS ~ IS LOCATED IN ZONE C,, AS SHOWN ON FEMA COMMUNITY PANEL NO,~Wo~5 ooze ~ PLAT SHOWING A PROPOSED 16' WATER EASEMENT ACROSS THE PROPERTY OF ROBERT E. TERRELL , AND ANNE T. TERRELL DALE DISTRICT CHESTERFIELD COUNTY, VIRGINIA POT'I~, ~ mhd A~$OCIAT~S, P.C. Coar~tm~me ~ Scole: (zo4) ~,4z--~ ,LN. 9708-18 0145 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D.18.b. Subject: Request Permission for a Private Sewage Force Main to Encroach Within a Ten Foot Easement, a Variable Width Easement for Access and Maintenance of a Retention Basin and a Twenty Foot Drainage Easement across Lots 26 and 27, Beechwood Forest, Section 1 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Alan D. Hodge and Kathryn T. Hodge, permission to have a private sewage force main encroach within a 10' easement, a variable width easement for access and maintenance of a retention basin and a 20' drainage easement across Lots 26 and 27, Beechwood Forest, Section 1; subject to the execution of a license agreement. Summary of Information: Alan D. Hodge and Kathryn T. Hodge have requested permission to have a private sewage force main encroach within a 10' easement, a variable width easement for access and maintenance of a retention basin and a 20' drainage easement across Lots 26 and 27, Beechwood Forest, Section 1, as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer; John W. Harmon Title:Right of Way Manager Attachments' Yes No FICINITY SKETCH PRIVATE SEWAGE FORCE MAIN FOR LOT 38, BEECHWOOD FOREST, SECTION 1 CEDAR~ ~0 C3 BRIDLEWOOD CT Ch--.:~erfield County Department of Utilities Right Of Way Office wood Forest SubdMsion~ Secb'on On= / L=208. i R = 5488.29'L = 205.60 R = 555J.29 R =~5,488.29' [ = 286-29'~ ~undle Road Rte / 654 (:o' t~/~v) 0~4~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D.18.c. Subject: Request Permission for an Existing Gravel Driveway to Encroach Within a Sixteen Foot Sewer Easement, Ten Foot Easement and Streetlight Easement Across Lot 36, Riverton, Section E County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Edward A. Rumsey and Kelley C. Rumsey, permission to have an existing gravel driveway encroach within a 16' sewer easement, 10' easement and streetlight easement across Lot 36, Riverton, Section E; subject to the execution of a license agreement Summary of Information: Edward A. Rumsey and Kelley C. Rumsey have requested permission to have an existing gravel driveway encroach within a 16' sewer easement, 10' easement and streetlight easement across Lot 36, Riverton, Section E. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: _c~~,,.~ ~_~J , L~.'~?~ John W. Harmon Title:Right of Way Manager Attachments: Yes No '"VICINI'I SKETCF, REQUEST PERMISSION FOR AN EXISTING GRAVEL DRIVEWAY TO ENCORACH WITHIN A SIX~_EN FOOT SEVVER EASEMENT, TEN FOOT EASEMENT AND STREETLIGHT EASEMENT Chesterfield County Department of Utilities Right Of Way Office ~Underground Utilities Edward A. & Kelley C. Rumsey 4013 Waterswatch Drive Ping 730-726-7482-00000 DB. 4030 PG. 356 16' ~ Variab/e Width Drainage Easements Rod(f) Lot 29 Rod(f) ,Garage Lot .75 County of Chesteffie/d Wet/ands ..,, 100,~ 429. 10' to the W/L of Waterswatch ____Court (ext'd.) E K Ped. Propert Corner AREA TO BE LICENSED 76' Sewer Easement~ Rod(s) N/F Riverfon Assoc. DATE: March 16, 2001 SCALE: 1 "=60' JOB NO: C0120513 Rod(,f) /rovements on 36, SECTION E R/VERTON Chesterfie/d County, Wrg/nio Put: Ed, & Kelly, Rumsey PLANHER$ · ARCHffECT~ · ENGINEERS · SURVEYORS, 1208 Corporate Circle-Roanoke, Virginia 24018 · Phone (540) 772-9580 - Fax (540) 772-8050 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 ,~ Phone (804) 7940571 · Fax (804) 794-2635 11038 Lakeddge Parkway,. Suite I · Ashland, Virginia 23005 ,, Phone (804) 550-2888 · Fax (804) 550-2057 AND AS$OCIA~ INC. II CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: April 25, 2001 Item Number: 8.D.18.d. Subject: Request Permission for a Proposed Eighteen Foot Gravel Driveway to Encroach Within a Twenty-Five Foot Unimproved County Right of Way Known as Morrisett Road County Administrator's Comments?~ County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Elizabeth H. Babb, Jane H. Birzenieks, Elizabeth B. Wood, Paul Gregory Babb, Ann B. Rhyne, Kathryn Jane Birzenieks and Emily Gregory Birzenieks permission for a proposed gravel driveway to encroach within a 25' unimproved County right of way known as Morrisett Road; subject to the execution of a license agreement Summary of Information' Elizabeth H. Babb, Jane H. Birzenieks, Elizabeth B. Wood, Paul Gregory Babb, Ann B. Rhyne, Kathryn Jane Birzenieks and Emily Gregory Birzenieks have requested permission for a proposed 18' gravel driveway to encroach within a 25' unimproved County right of way known as Morrisett Road. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: ~-~,,-~ John W. Harmon Title:Right of Way Manager Attach ments: Yes No '" VICINITY SKETC~" REQUEST PERMISSION FOR A PROPOSED EIGHTEEN FOOT GRAVEL DRIVEWAY TO ENCROACH WITHIN A'R/VENTY FIVE FOOT UNIMPROVED COUNTY RIGHT OF WAY KNOWN AS MORRISETI- ROAD ~/ OR GATES BLUFF TR G~~ES BL U, c.p. GATEs BLUFF PL MORRISETT RD MORRICE~ RD Chesterfield County Department of Utilities Right Of Way Office 4~08 83OO 6198 8210 ~..~._8111 9812 82O6 8301 BEACH ROAD PiN# DB. 1908 PG. 324 8200 25' UNIMPROVED COUNTY RIGHT OF WAY 1644 8311 18' Proposed Gravel 6325 8211 Driveway /8201 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D.18.e. Subject: Request Permission for a Private Sewage Force Main to Encroach Within a Variable Width Easement for Access and Maintenance of a Retention Basin and a Twenty Foot Drainage Easement on Lots 26 and 27 and for a Remote Drainfield to Encroach Within a Five Foot Easement on Lot 26, Beechwood Forest, Section 1 County Administrator's Comments: County Administrator: Boar Action Requested: Staff recommends that the Board of Supervisors grant Richmond Resource, Ltd., permission to have a private sewage force main encroach within a variable width easement for access and maintenance of a retention basin and a 20' drainage easement on Lots 26 and 27 and for a remote drainfield to encroach within a 5' easement on Lot 26, Beechwood Forest, Section 1; subject to the execution of a license agreement. Summary of Information' Richmond Resource, Ltd., has requested permission to have a private sewage force main encroach within a variable width easement for access and maintenance of a retention basin and a 20' drainage easement on Lots 26 and 27 and for a remote drainfield to encroach within a 5' easement on Lot 26, Beechwood Forest, Section 1, as shown on the attached plat. The Planning Department recommends denial of the request. District: Matoaca Dean R. Sasek Title:Assistant Riqht of Way Manager Attachments: Yes VICINITY SKETC,, PRIVATE SEWAGE FORCE MAIN AND REMOTE DRAINFIELD FOR LOt 27, BEECHWOOD FOREST, SECTION 1 CEDARM~LL ~O BRIDLEWOOD CT Chesterfield County Department of Utilities Right Of Way Office /i'/ i !'i // ! i! / / I 7/ . / il~ -..~ii / ! /,/'/""-- ,..I / il ~ 0~'0,~'30~ E R = 5~488.29' L = 286.29U 0157 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: April 25, 2001 Item Number: 8.D.19. Subject: Refer Ordinance to Planning Commission to Include Apartment BMPs in the Swift Creek Watershed within the BMP Maintenance Ordinance and to Exclude Second Dwelling Units from the BMP Maintenance Ordinance County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to refer the attached Ordinance to the Planning Commission. Summary of Information: At the March 14, 2001 meeting, the Board adopted an ordinance requiring residential developers to insure maintenance of their BMP facilities in a number of ways including a cash escrow of $100 for each dwelling unit. The Board also asked staff to report back within 30 days with recommendations as to: (1) whether the maintenance ordinance should apply to apartment developments and (2) whether a second dwelling unit on a lot should be exempted from the maintenance fee. Since apartment BMPs will now be maintained by the County in the Swift Creek Reservoir Watershed, staff recommends that the County impose the maintenance fee on those apartment developments. Preparer: , Steven L. Micas Attachments: Yes [~ No Title: County Attorney 0505: 53003 . 1 (51196.4) Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 25, 2001 Item Number: Page 2 of 2 Staff recommends a fee of $100 per acre of disturbed land for apartment developments and believes that such a fee is comparable to the $100 per dwelling unit fee for other residential development. Since the County is not taking over the maintenance of apartment BMPs in other areas in the County, and since maintenance of those BMPs has been satisfactory since the Chesapeake Bay program was put into effect in 1990, staff does not recommend including apartment developments outside the Swift Creek Reservoir Watershed in the BMP maintenance program. Staff also recommends exempting second dwelling units from the ordinance. Since the only time in the process when the County can impose a requirement for bonding comes at the time of subdivision approval, there is no effective way to collect a fee for a second dwelling unit. Since the BMP maintenance fee ordinance is part of the County's Chesapeake Bay ordinance, which is contained within the zoning ordinance, these proposed amendments must be referred to the Planning Commission for a recommendation before they can be considered by the Board. 0505:53003.1(51196.4) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-233 RELATING TO SURETY FOR MAINTENANCE OF BEST MANAGEMENT PRACTICE FACILITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 19-233 of the Code qf the Count_ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-233. Resource management area regulations. Any use, development or redevelopment of land shall meet the following performance criteria: (e) 000 If the best management practices utilized in a commercial development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a maintenance/easement agreement, commercial surety bond, bank letter of credit or other assurance satisfactory to the director of environmental engineering. If the best management practices utilized for a residential development require regular or periodic maintenance in order to continue their functions, such maintenance shall be ensured by a commercial surety bond, bank letter of credit or cash escrow in an amount equal to $100 for each dwelling unit in a residential development. For apartment developments in the Swift Creek Reservoir Watershed the commercial surety bond, bank letter of credit or cash escrow shall be in an amount equal to $100 for each acre of disturbed land in the apartment development. The requirement excludes apartment developments outside the Swift Creek Reservoir and second dwelling units approved through the conditional use process on an individual lot basis as a dwelling unit separated from the principal .... o .......... ,- ~,~,~ ....... ,-, ..... ,~,,,~ ,,}, ...... ,~ats. The form of any bond or letter of credit provided pursuant to this section shall be subject to approval by the county attorney. 0505:51196.4 000 That this ordinance shall become effective immediately upon adoption. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D. 20. Subject: Approval of the Purchase of Right of Way for the Salem Church Road Sidewalk Project From Michael J. Gizzi and Sandra Shearin Gizzi County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of right of way for the Salem Church Road Sidewalk Project from Michael J. Gizzi and Sandra Shearin Gizzi and authorize the County Administrator to execute the deed. Summary of Information' Staff requests that the Board of Supervisors approve the purchase of 0.015 acres of right of way along Salem Church Road, for $425.00 from Michael J. Gizzi and Sandra Shearin Gizzi. This parcel of land will be used for the construction of sidewalks along Salem Church Road to the Salem Church School Complex. District: Dale Preparer: Dean R. Sasek Title:Assistant Right of Way Manager Attachments: Yes No O:tG1 ,-- VICINITY SKETC-N APPF~OVAL OF THE PURCHASE OF RIGHT OF WAY FOR THE SALEM CHURCH ROAD SIDEWALK PROJECT RT 288 TiMBERCREEK DR OS' 0.,>,I-.. 0 N/I ~/ DR ,COX LN OST~RBiND LN Chestedield County Department of Utilities Right Of Way Office NO. DIR£CTION D/STANCE L1 $ 1F29'10" E 4Z$9' L2 $ 11"15'$1'; E 25,$I' L3 N 06"36'44" ky 1 3.51' Z4 $ 05'43'05" E 9.03' , ,, L5 $ 74'79'59" W 8.75' L8 S 23'16'55" E 2.63' L7 N 80'47'11" W 6. 13' L8 N 80'43'26" W 3.66' L9 N 23'16'58" W' Z26' L 10 $ 07'55'19" E 4Z32' t 11 $ 05'35'38" £ 18. 05' L12 $ 00'39'27" W 26.?0' L 13 N 80'38'44" kY L14 $ 05'43'08" E 1,56' JOHN pATRICK a TOU LOUGHRAN GPIN ~779-666--6957 ~PO DB. 2308 PG. 121 9301 SALE~ cHURCH RD .25 0 ;?5 50 75 !;c,?le f"-- 50' PLA T OF VA£t/IBLE ?VID TH t~//~I TAKE /ND A T£MP CONJ~TE'UCTION EA,?EMEAIT A/.ONC 5/I_EM CHURCH ;~OAD ~E'V 4-~J-~9 ~AL.E lOB NO,' 7.94 P~E~IS · AR~CHIT~CTS, ENGIN,E~R~ · SU~YOR~ 120~ ~te C, irole ~Roanoka, Virgin{~ 240~ 8. Phone (540) 772-9580 · F,~ (540} 772-8050 ~'~ B~,;4~/~y Road. ~u~e ~ 1 038 Lak~ridga Ps~way- Sure ~ · Ashland, ~q~lrlia 23005 ~ Phone (~) 550-2~B · F~ (~) 550-2057 :~ EHo~Fard L. .Vanee~.~ 0163 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 8.D. 21.a. Subject: Transfer of $850 in Matoaca District Improvement Funds to the School Board to Purchase Two-Way Security Radios for Crenshaw Elementary School County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $850 in Matoaca District Improvement Funds to the School Board to purchase two-way security radios for Crenshaw Elementary School. Summary of Information: Supervisor Humphrey has requested the Board to transfer $850 in Matoaca District Improvement Funds to the School Board for the purchase of four two-way security radios to be used as part of Crenshaw Elementary School's security program. This request was originally made by the Crenshaw Elementary School Parent-Teacher Association (PTA). Although the County is not legally authorized to give money to private organizations like the PTA, the County can give money to the School Board for capital equipment used to provide security for County students. The radios will be owned by the School Board and will be part of the School Board's inventory of equipment. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Prepare~/~, Attachments: Title: Director, Budget and Management 0423:53077. ! DISTRICT IMPROVEMENT FUNDS APPLICATION ~)-~ This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the Coun.ty to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request· What is the name of the applicant (person or organization) making this funding request? Crenshaw Elementary PTA If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) staff, and parents of Crenshaw To serve the childrene What is the amount of funding you are seeking? $850.00 Describein detailthe funding request and how the money, if approved, will be spent. 4 hand-held radios for security purposes and a 9oal of our school improvement plan. each radio = approximately $210.00 Is any County Department involved in the project, event or program for which you are seeking funds? No 6. If this request for funding will not fully fund .......... your activity or program, what other individuals or organizations will provide the remainder of the funding? School monies fo~ 2001-02 Budget Y~ar 0407:23380.1 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes Yes ~,//' No Yes V'/ No Page 2 What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Ann ~lark~: P?A Pr~idAnt c/o T. Crenshaw Elem. 11901 Bailey Bridge Rd. Midlothian, VA 23112 (804) 744-1066 (home) (804) 739-6250 (school) Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name 0407:23380.1 1282 MOUNTACN ROAD GLEN ALLEN, V~ 23060.4095 (804) 266-8999 FAX (804) 2¢,~ r-'r,,,;~ BILLTO: Cz'ezishaw Elementary- Sc ,, 11901 Bailey Bridge Ro Midlothian VA 23112- REMIT TO: I-'(i, BOX !!)26 FT CVAY~'.,,Li !~'-,~ 46856-1126 SHIPTo:Crenshaw Elementary Sc 11901 Bailey Bridge Ro Midlothian VA 23112- INVO,CE 8 0 4 739~6250 ORDER I CUSTOMER NUMBER [ DATE I NUMBER [ DATE ' NUMBER CUSTOMER P.O. NUMB~=R TERMS t SALESPERSON 235430 06/30/00 211984 06/29,f00 43089 0008.4096 EQUIPMENT UNITS U/M ITEM / DESCRIPTION Net 30 days UPS t DISC UN~ PRtCE RJK AMOUNT 2 EA. P23RRB23F2AA SP21 Serial Nl:mbers: 186FAC0416 !86FAC0425 2 EA HLN-8371A 10-HOUR SPARE Subtotal Total Due BATTERY CHGR. 200.000 15.000 400.00 30.00 430.00 430.00 REORDER FROM: REGENCY BUSINESS PRODUCTS, INC · CALL 804-276-4958 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: April 25, 2001 Item Number: ~ ]~ 71 h Subject: Transfer of $3,000 in Midlothian District Improvement Funds to Forest View Rescue Squad for the Purchase and Installation of a County Emergency Communications Radio in a New Ambulance County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $3,000 in Midlothian District Improvement Funds to Forest View Rescue Squad for the purchase and installation of a County emergency communications radio in a new ambulance. Summary of Information: Supervisor Barber has requested the Board to transfer $3,000 in Midlothian District Improvement Funds to Forest View Rescue Squad for the purchase and installation of a County emergency communications radio in a new ambulance. The Board is authorized to transfer these funds under Section 15.2-953 of the Code of Virqinia since Forest View Rescue Squad is a non-profit rescue squad operating in the County. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ,-~/~~~J~ T.' Di%k son Attachments: Yes No Title: Director, Budget & Management 0423:53075. ! § 15.2-952 CODE OF VIRGINIA § 15.2-953 § 15.2-952. Political subdivisions may acquire property from United States. -- Notwithstanding the provisions of any charter or any ordinancei any locality, sanitary district or other political subdivision may, by ordinance or resolution, authorize the acquisition and purchase from the United States of America, or any agency thereof, whether now existing or hereafter created, of any equipment, supplies, materials or other property, real or personal, in such manner as such governing body may determine. It is the purpose of this section to enable any political subdivision of this Commonwealth to secure from time to time promptly the benefits of acquisi- tion and purchases as authorized by this section, to aid them in securing advantageous purchases, to prevent unemployment and thereby to assist in promotion of public welfare and to these ends such political subdivisions may do all things necessary or convenient to carry out such purpose, in addition to the expressed power conferred by this section. This section is remedial in nature and thc~powers hereby granted shall be liberally construed. (Code 1950, § 15-24; 1962, c. 623, § 15.1-32; 1997, c. 587.) § 15.2-953. Donation~ to charitable institutions and associations, volunteer and nonprofit organizations, chambers of commerce, etc. -- A. Any locality may make appropriations of public funds, of personal property or of any real estate to the Virginia Indigent Health Care Trust Fund and to any charitable institution or association, located within their respective limits or outside their limits if such institution or association provides services to residents of the locality; however, such institution or association shall not be controlled in whole or in part by any church or sectarian society. The words "sectarian society" shall not be construed to mean a nondenominational Young Men's Christian Association or a nondenominational Young Women's Christian Association. Nothing in this se6tion shall be construed to prohibit any county or city from making contracts with any sectarian institution for the care of indigent, sick or injured persons. B. Any locality may make gifts and donations of property, real or personal, or money, to (i) any charitable institution or nonprofit or other organization, providing housing for persons sixty years of age or older, or operating a hospital or nursing home, (ii) any association or other organization furnishing voluntary fire-fighting services, (iii) any nonprofit lifesaving crew or lifesaving organization, or rescue squad, within or outside the boundaries of the locality, or (iv) nonprofit recreational associations or organizations; provided the nonprofit recreational association or organization is not controlled in whole or in part by any church or sectarian society. Donations of property or money to any such charitable, nonprofit or other hospital or nursing home, institution or organization or nonprofit recreational associations or organizations may be made for construction purposes, for operating expenses, or both. A locality may make like gifts and donations to chambers of commerce which are nonprofit and nonsectarian. A locality may make like gifts, donations and appropriations of money to industrial development authorities for the purposes of promoting economic development. A locality may make like gifts and donations to any and all public and private nonprofit organizations and agencies engaged in commemorating historical events. C. Any locality may by ordinance provide for payment to any volunteer rescue squad that meets the required minimum standards for such volunteer rescue squads set forth in the ordinance, a sum for each rescue call the volunteer rescue squad makes for an automObile accident in which a person has been injured on any of the highways or streets in the locality. D. Nothing in this section shall be construed to obligate, any locality to appropriate fl~nds to any entity. Such charitable contribution shall be volun- 114 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? FOREE? VIEW RESCUE SQUAD If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) VOLUNTEER RESCUE SQUAD PROVIDING FREE E.M.S. SERVICE TO THE C(lvHII~TY What is the amount of funding you are seeking? $3000.00 Describe in detail the funding request and how the money, if approved, will be spent. I-r~.p DEFRAY THE EXPENSE FOR A COUNTY RADIO AND THE ASSOCLAT~D EXPENDITURES FOR THE INSTATIATTON TN OUR iii NEW AMBbIANCE. THE AMBIIiANCE IS NOW READY TO BE PLACED INTO SERVICE. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? CITIZEN' S 0407:23380.1 If apPlicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? · Yes × No Yes × No Yes × No Page 2 What is the address of the applicant making this funding request? 8008 Midlottkian Tuff, pike Richmond, Virginia 23225 What is the telephone number, fax number, e-mail address of the applicant? 330-2474 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. VICE PERSIDENT Title (if signing on behalf of an organization) LI_NW00D S. MA~S Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meetin~l Date: April 25, 2001 Subject: Developer Water and Sewer Contracts County Administrator's Comments: Item Number: 10.A. County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: Preparer: District: ~g~~ant sewer contracts were executed by the County 95-0072 Merriewood Richmond Metropolitan Habitat Roxbury Construction Company, Water Improvements - Wastewater Improvements - Bermuda Inc. Title: $71,878.00 $104,065.00 Director of Utilities Attachments: [-~ Yes No 0164 Agenda Item April 25, 2001 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0356 Thompson Earl Site at Clover Hill Industrial Park Clover Hill Warehouse Associates LLC Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Clover Hill 98-0376 Bridlewood Forest Providence Investments, LC R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Clover Hill 99-0273 Old Hundred Mill, Section D H. W. Owens, Incorporated Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca $21,800.00 $1,000.00 $35,749.40 $51,403.50 $126,659.50 $122,694.06 0165 Agenda Item April 25, 2001 Page 3 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0364 Frederick Farms, Section C Oakbridge Corporation R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $3,5OO.OO $10,486.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0106 KFC/Pizza Hut Restaurants @ Huguenot Road KFC of America, Inc., A California Corporation Hypes Excavating Water Improvements - Wastewater Improvements - Midlothian $4,550.00 $8,393.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0111 River's Trace, Sections B & C Foxfield Construction Incorporated Bookman Construction Company Water Improvements - Matoaca $91,337.50 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0158 C. & F. Center at Alverser Drive Retlaw 100, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Midlothian $61,130.00 $53,005.64 0166 Agenda Item April 25, 2001 Page 4 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0188 Birkdale, Section 15 Milhaus Corporation Piedmont Construction Company, Incorporated Water Improvements - $90,467.10 Wastewater Improvements - $135,208.50 Matoaca 10. 11. 12. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0191 Algroup Lawson Mardon, River's Bend Business Center Larson Mardon William M. Harmon Contractors Water Improvements - $3,000.00 Wastewater Improvements - $25,826.25 Bermuda 00-0266 Virginia Credit Union, Koger Center Boulevard Virginia Credit Union, Incorporated Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Midlothian $10,852.10 $9,692.99 00-0292 Chick-Fil-A @ Chesterfield Plaza Chick-Fil-A Incorporated Godsey and Son, Incorporated Water Improvements - Wastewater Improvements - Midlothian $9,947.00 $3,414.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 10.B. Su~ect: Status of General Fund Balance, Reserve for Future District Improvement Fund, and Lease Purchases County Administrator's Commen~: Capital Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: ~ ~ Lane B. Ramsey o/ Attachments: Yes Title: County Administrator BOARD MEETING DATE 07/01/00 11/08/00 11/08/00 11/08/00 12/20/00 12/20/00 1~20~0 12/20/00 1~20~0 12/20/00 1~20~0 CHESTERFIELD COUNTY GENERAL FUND BALANCE April 19, 2001 DESCRIPTION FY2001 Actual Beginning Fund Balance Designate excess revenue (County) for non- recurring items in FY2002 Designate excess expenditures (County) for non-recurring items in FY2002 Designate excess revenue (Schools) for non- recurring items in FY2002 FY00 Results of Operations - Fire FY00 Results of Operations - Parks and Recreation FY00 Results of Operations - Police FY00 Results of Operations - Libraries FY00 Results of Operations - School Match Study FY00 Results of Operations - Department Relocation in Administration Building FY00 Results of Operations - Schools unspent General Fund Transfer AMOUNT (4,017,649) (135,725) (3,822,401) (901,800) (171,600) (I10,000) (327,200) (92,925) (210,000) (996,388) BALANCE $45,558,346 41,540,697 41,404,972 37,582,571 36,680,771 36,509,171 36,399,171 36,071,971 35,979,046 35,769,046 34,772,658 Board Meeting Date CHESTERFIELD COUNTY _.£SERVE FOR FUTURE CAPITAL PR,... ECTS TRADITIONALLY FUNDED BY DEBT April 19, 2001 Description Amount FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 4/28/99 FY2000 Budgeted Addition $ 8,034,500 4/28/99 FY2000 Capital Projects (7,120,900) 8/25/99 Transfer to LaPrade Library Project for construction (150,000) 9/17/99 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 12/15/99 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking lot (300,000) 2/23/00 Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company (350,000) 4/12/00 Transfer for Ecoff Avenue Land Acquisition for recreational and athletic facilities (250,000) 5/22/00 Release designation for FY2000 road projects local match not approved by VDOT: Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk 48,000 8,000 26,000 15,200 6/28/00 Transfer for construction of the range master's and training buildings located at Public Safety Training Facility in Enon. (300,000) 6/30/00 Return unused funds; closure of various completed projects 30,724 Balance 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 584,127 681,327 381,327 412,051 FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 4/12/00 FY01 Budgeted Addition 8,400,000 8,812,051 0 1.70 Board Meeting Date 4/12/00 3/06/01 4/4/01 CHESTERFIELD COUNTY A ..£SERVE FOR FUTURE CAPITAL PR~ZCTS TRADITIONALLY FUNDED BY DEBT April 19, 2001 Description FY01 Capital Projects Return unused funds; closure of Wide Area Network Project Transfer to Juvenile and Domestic Relations Courthouse Project Amount (6,939,600) 561 (325,000) Balance 1,872,451 1,873,012 1,548,012 Prepared by Accounting Department March 31, 2001 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began APPROVED AND EXECUTED Description orimal Date Ends Outstanding Balance 03/31/01 '12/93 04/99 06/99 01/01 03/01 Real Property Lease/ Purchase Public Facility Lease Juvenile Courts Project School Copier Lease Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade TOTAL APPROVED AND EXECUTED $17,510,000 16,100,000 43,587 13,725,000 1,222,4 ! 1 $47,378,587 12/01 11/19 06/04 11/21 03/05 $ 2,475,000 15,295,000 30,265 13,725,000 1,222,411 $32~747,676 PENDING EXECUTION Description None Approved Amount * Second Refunding of Certificates of Participation, Series 1985 0173 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: iO.C. Subject: Roads Accepted into the State County Administrator's Comments: Secondary System County Administrator: Board Action Requested: Summary of Information' Lisa Elko Attachments: Yes -~No Title: Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: Ap.r±~ 25, 2001 Item Number: 14 .A. Sub_iect: Resolution Recognizing The Matoaca Woman's Club County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of the attached resolution Summary of Information: Ms. Humphrey requested that the following resolution be adopted. This resolution is in recognition of the Matoaca Woman's Club for its contribution of over 150,000 volunteer hours to the Matoaca community, including support to the Lucy Corr Nursing Home, to many elderly and home- bound residents and numerous public service organizations in the area. ~~.[~al~J. Kappel/ / ~" (/ Director, Public Affairs Attachments: Yes ~ No RECOGNIZING THE MATOACA WOMAN'S CLUB FOR EXEMPLARY COMMUNITY SERVICE WHEREAS, the Matoaca Woman's Club was organized in 1967 by 41 charter members, of whom eight are still active and two are honorary members; and WHEREAS, since its inception, the club has contributed more than 150,000 volunteer hours to the Matoaca community; and WHEREAS, the club's members donated a closed caption television adapter to the Lucy Corr Nursing Home; and WHEREAS, club members remember 25 elderly and home-bound Matoaca residents with gifts and cards on their birthdays, Easter, Valentine~'s Day and Christmas; and WHEREAS, club members have also supported Canine Companions for Independence; Operation Smile; Camp Easter Seal East; the Matoaca Library; various programs in Matoaca Elementary, Middle and High schools; the Adopt-A-Highway program; and the Civil War plot at the Matoaca Cemetery; and WHEREAS, the club has performed these and other community service projects too numerous to list. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the Matoaca Woman's Club, expresses its appreciation for exemplary service, compassion and citizenship, and wishes its members continued success in all their endeavors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: April 25, 2001 Item Number: 14.B. Subject: Resolution recognizing May 2001 as "Multiple Sclerosis Month" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution Summary of Information: Ms Humphrey requested that the following resolution be adopted. This resolution is in recognition of the Central Virginia Chapter of the National Multiple Sclerosis Society in helping people with MS and for its dedication to eradicate this disease. Attachments: Yes ~ No Director, Public Affairs RECOGNIZING MAY 2001, AS "MULTIPLE SCLEROSIS AWARENESS MONTH" WHEREAS, Multiple Sclerosis (MS) is a disabling and unpredictable autoimmune disease; and WHEREAS, MS has no known cause and no known cure; and WHEREAS, this disease causes the body's immune system to attack the protective insulation of nerve fibers, causing a short circuit and scarring of the central nervous system; and WHEREAS, the symptoms of MS can include muscle stiffness or spasms, vision problems, memory loss, weakness, numbness or tingling, loss of bladder or bowel control, poor balance and lack of coordination; and WHEREAS, the National Multiple Sclerosis Society was founded in 1946 to combat this terrible disease; and WHEREAS, this organization is the world's largest private, non- profit funding source for MS-related research; and WHEREAS, the Central Virginia Chapter of the National Multiple Sclerosis Society provides education and assistance to people with MS and to their families, as well as to health care professionals in 31 counties, including Chesterfield County, and in four cities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes May 2001, as "Multiple Sclerosis Awareness Month" in Chesterfield County, and expresses its appreciation to the Central Virginia Chapter of the National Multiple Sclerosis Society its dedicated work to eradicate this disease. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: April 25, 2001 Subject: Resolution Recognizing County Administrator's Comments: Chesterfield TRIAD County Administrator: Board Action Requested: Adoption of the attached Summary of Information: Mr. Miller requested that resolution the following Item Number: 14.c. This resolution is in recognition of Chesterfield commitment to reducing crime against senior citizens. Preparer: -,'"~~..~~~~¢~~l~tle: Director, Public Affairs Donald J. K~el / '~' { / resolution be adopted. TRIAD's support and Attachments: Yes ~ No RECOGNIZING CHESTERFIELD TRIAD FOR ITS COMMITMENT TO CHESTERFIELD COUNTY SENIOR CITIZENS WHEREAS, Chesterfield TRIAD is an organization dedicated to enhancing quality of life for senior citizens; and WHEREAS, TRIAD also is committed to reducing crime against senior citizens; and WHEREAS, TRIAD will sponsor "Chesterfield Senior Day" on Wednesday, May 2, 2001 from 9 a.m. until 1 p.m. at the Chesterfield County Fairgrounds; and WHEREAS, this event will provide an excellent opportunity for seniors, care givers and friends to visit with more than 50 businesses and non-profit agencies offering goods or services for seniors; and WHEREAS, seniors attending this event will be able to obtain a "File of Life" packet containing a form to record important health information, along with a special sticker that can be placed on the door of their home; and WHEREAS, emergency medical technicians have been trained to look for this sticker when responding to calls for emergency medical service at a residence; and WHEREAS, in these ways, TRIAD is reaching out to seniors to help them to maintain healthy, independent lifestyles. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses its appreciation to the sponsors and organizers of Chesterfield TRIAD, and wishes TRIAD continued success in all its efforts on behalf of our senior residents. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 14.D. Su~ect: Recognizing Mr. Andrew Stephen Price-Gibson, Mr. David Michael Calder and Mr. Michael Christopher Roberts, all of Troop 891, Sponsored by Bon Air United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Price-Gibson, Mr. Roberts and Mr. Calder, all of Troop 891, upon attaining the rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Midlothian District Andrew Stephen Price-Gibson Parents: Stephen and Caroline David Michael Calder Parents: John and Julie Michael Christopher Roberts Parent: Rose Preparer: q~~-t"'"~o- Lisa Elko Attachments: Ycs ]No Title:Clerk to the Board RECOGNIZING MR. ANDREW STEPHEN PRICE-GIBSON UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Andrew Stephen Price-Gibson, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Andrew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Andrew Stephen Price-Gibson on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 01 3 RECOGNIZING MR. DAVID MICHAEL CALDER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. David Michael Calder, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, David has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. David Michael Calder on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 01 4 RECOGNIZING MR. MICHAEL CHRISTOPHER ROBERTS UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael Christopher Roberts, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Michael has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Michael Christopher Roberts on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0185 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: ~4.~.. Subject: Resolution Recognizing the L. C. Bird High School Girls Varsity Basketball Team for their Outstanding Accomplishments During the 2000-2001 Season and for Their Excellent Representation of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Jack McHale has requested that the Board of Supervisors commend and recognize the L. C. Bird High School Girls Varsity Basketball Team for their Superior Achievements and Representation of Chesterfield County. Summary of Information: Under the guidance of Mr. Chuck Tester, and his staff, the L. C. Bird Lady Skyhawks finished the 2000-2001 season with an overall record of 26-4. The Lady Skyhawks were the Dominion District Regular Season Champions, the Central Region Champions, and were Quarterfinalists in the AAA State Girls Championships. Preparer: ~LI,-~~ Title: Director, Parks and Recreation Michael S. Golden Attachments: Yes [-~ No RECOGNIZING THE 2000-2001 L. C. BIRD HIGH SCHOOL GIRLS VARSITY BASKETBALL TEAM FOR ITS ACCOMPLISHMENTS AND OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, Participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Chuck Tester~ Coach of the L. C. Bird High School Girls Varsity Basketball Team completed his thirty-seventh year of coaching in Chesterfield County, and was named the Dominion District and Central Region Coach of the Year; and WHEREAS, under Mr. Tester and his staff's guidance and directionf the 2000-2001 Lady Skyhawks finished the season with an overall record of 26-4; and WHEREAS, the Lady Skyhawks were the Dominion District Regular Season Champions~ and WHEREAS, the Lady Skyhawks were the Central Region Champions; and WHEREAS, the Lady Skyhawks were Quarterfinalists in the AAA State Girls Championships; and WHEREAS, the team members include: LaShelle Harris, Tiffany West, Ashley Cox, Carissa Johnson, Krista Searle, Sonja Fenner, Melissa McGruder, Amber Godfrey, Andrea Roberts, and Natalia Moss. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the 2000-2001 L. C. Bird High School Girls Varsity Basketball Team for its outstanding representation of Chesterfield County, commends the Lady Skyhawks for their commitment to excellence and sportsmanship, and wishes them continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 25, 2001 Item Number: 14.F. Subject: Resolution Recognizing the Thomas Dale High School Boys Varsity Basketball Team for their Oustanding Accomplishments During the 2000-2001 Season and for Their Excellent Representation of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Jack McHale has requested that the Board of Supervisors commend and recognize the Thomas Dale High School Boys Varsity Basketball Team for their Superior Achievements and Representation of Chesterfield County. Summary of Information: Under the guidance of Mr. Eddie Goss and his staff, the Thomas Dale Knights finished the 2000-2001 season with an overall record of 24-4. The Thomas Dale Knights were the Central District Regular Season Champions, the Central Region Champions, and were Quarterfinalists in the AAA State Boys Championships. Preparer: Title: Director, Parks and Recreation Attachments: Ycs RECOGNIZING THE 2000-2001 THOMAS DALE HIGH SCHOOL BOYS VARSITY BASKETBALL TEAM FOR ITS ACCOMPLISHMENTS AND OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, Participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Eddie Goss, Coach of the Thomas Dale High School Boys Varsity Basketball Team completed his thirteenth year of coaching in Chesterfield County, and was named the Central District, Central Region and Progress Index Coach of the Year; and WHEREAS, under Mr. Goss and his staff's guidance and direction, the 2000-2001 Thomas Dale Knights finished the season with an overall record of 24-4; and WHEREAS, the Thomas Dale Knights were the Central District Regular Season Champions; and WHEREAS, the Thomas Dale Knights were the Central Region Champions; and WHEREAS, the Thomas Dale Knights were Quarterfinalists in the AAA State Boys Championships; and WHEREAS, the team members include: Elijah Alexis, Derius Swinton, Matt Gwaltney, Ashby Tarkington, Vernon Hamilton, Matt Green, Monty Greene, Curtis Goss, Shaun Fortune, Cory Mitchell, Reggie Robinson, Brad Byerson, Brandon Allen, Nathan Moore, and Fred Reed. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the 2000-2001 Thomas Dale High School Boys Varsity Basketball Team for its outstanding representation of Chesterfield County, commends the Thomas Dale Knights for their commitment to excellence and sportsmanship, and wishes them continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 25, 2001 Item Number: 16. Subject: Public Hearing for Appropriati6n ef u~ te $1,33e,eee f®r Comprehensive Services Cbunty Administrator's Comments: Coun~ Administrator: Board Action Requested: Hold Public Hearing for appropriation of up te $1,33~,0e! for Comprehensive Services Summary of Information: This date and time has been set for a Public Hearing regarding the appropriation of up to $1,330,000 in additional funding for Comprehensive Services. This request consists of appropriation of $1,2e~,~e for Chesterfield County and $130,000 for the City of Colonial Heights. ef the $1,200,000, the State will provide $737,600 and the locality will be required Eo provide the local match totaling $462,400. The local match requirements for the additional state funds will be provided from the general fund ($202,'400), school contribution ($110,000), and CSA fund retained earnings ($150,000). The FY2001 budget was set based on state-provided figures assuming a three year average of expenditures. The funding requested is mandated and sum sufficient to provide for services for at-risk youth in Chesterfield County. This request for additional appropriation is a direct result of increases in the number of children served (approximately 200 children year to date) and the cost of services. Preparer: ~ ~ Title: Brad~ S. Hammer Depu~ County Administrator ~r Human Se~ices Attachments: -~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Mccting Date: Aaril 25. 2001 Number Bud.qet and Management Comments: This request is to hold a public hearing for the appropriation of up to an additional $1,330,000 for Comprehensive Services. The additional appropriation requested is a direct result of increases in the number of children served and the cost of services. Of the additional funding, $737,600 is to be provided by the State, $202,400 is the County's portion of the local match, $110,000 is the Schools' portion of the local match, $130,000 is expected from Colonial Heights, and $150,000 will be provided from the CSA fund retained earnings. Schools will be approving their local match on Tuesday, April 24, 2001. The County's local match will be identified from unspent departmental appropriations at year-end. Preparer: Rebecca T. Dickson Title: Director, Budget & Management An Affiliate of Media General Advertisi ng Affidavit (This is not a bill Please pay from invoice) P, O. Box 85333 Richmond, Virginia 232934:)001 (804) 649-6000 O4/1 g/2001 Code Description Ad Size 04/1 fi/2001 121 TAKE NOTICETA KE NOTICF THAT TH E BOARD O 2.00 x 21 _00 202 44 ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOT[CF, TAKE NOTTC[ was punished ~)y Richmond Newspapers, inc. in the City of Richmond, State of Virginia, on the following dates: 04/18/200 The first insertion being given .... o4 t g/2oot Sworn to and subscribed before methis "~L ~.0 ~,_L__ Notary Public Su State of Virginia C.yofRiohmo.d _ J ._ :~__ My Commission expires THIS IS NOf-~ ~'i-Lg ~PAY FROM INVOICE. THAN-K YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: April 25, 2001 Item Number: 16.B. Subject: Hold a Public ~earing to Revise FY01 School Food Service Funds County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to hold a public hearing to increase estimated revenues and appropriations in the School Food Service Funds by $705,500. In addition, the School Board requests an increase of $925,000 in the School Capital Improvements fund for the transfer of Food Service Funds for cafeteria and kitchen renovations. Summary of Information: The School Board reviewed information on the School Food Service funds for the first half of FY2001 at their March 13, 2001 meeting. Due to this review, the School Board is requesting an appropriation for renovation projects for the food service areas in several locations. A resolution is attached requesting the Board of Supervisors to set a public hearing date and hold a public hearing to appropriate $705,500 of Food Service undesignated fund balance to cover the cost of the renovations and transfer $925,000 of Food Service funds to the School Capital Improvements Fund. Attachments: ~illy 1~. Cannaday, Jr.,?~.d.D. ~-~ Yes No Superintendent 0192 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Evaluation/Analysis Chesterfield County Public Schools (CCPS) operates a self-supporting food service program in all school locations. The elementary and middle schools are under the Federal Food Service program; however, the high schools are under a non-Federal program. School Food Service has provided funding in the past to cover the cost of renovations in the cafeteria and kitchen areas in several of the school locations. There are seven (7) projects that need to be completed prior to the beginning of next fiscal year and funds need to be appropriated in the current fiscal year in order to complete the design work and start the construction prior to this fiscal year ending. This request requires an increase in appropriations of $705,500 to the Food Service appropriation category. In addition, this request will transfer a total of $925,000 to the School Capital Improvement Program in order to properly account for these renovation projects. At the end of fiscal year 2000, the Federal Food Service had an undesignated fund balance of $3,880,694. The FY2001 budget required the use of $755,000 and $918,000 will be used in the FY2002 Annual Financial Plan, leaving a balance of $2,207,694. At this time, there is a need to use $242,000 of undesignated fund balance and transfer $248,000 of existing appropriation for a total transfer of $490,000 to the School Capital Improvements Fund for four (4) renovation projects listed below. Pr0j~tTitle DescHption Estimat~ Co~s Bellwood Add serving lines and serving 125,000 Renovations system, replace dishwasher, install walk-in freezer, light fixtures, painting, and build a pass-through wall between serving area and kitchen. Harrowgate Add serving lines and serving 150,000 Renovations system, build new office space, install walk-in freezer, light fixtures, painting, and build a pass-through wall between serving area and kitchen. Bailey Bridge Air conditioning, hood, light 165,000 Middle and ceiling tiles Falling Creek Serving line addition 50,000 Middle TOTAL FEDERAL $490,000 )k93 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 In addition both Manchester and Midlothian Middle schools need a walk-in freezer installed at a cost of $38,000 each; however, funds are available within the current appropriation to cover this cost. The non-Federal Food Service undesignated fund balance at June 30, 2000 was $1,345,091. The FY2001 Annual Financial Plan used $450,000 and the FY2002 plan is to use an additional $425,000. There is a need to use $28,500 from the undesignated fund balance of the non-Federal Food Service fund for operating needs as well as an additional $435,000 for renovation projects for a total appropriation increase of $463,500. This item also requests a transfer of $435,000 to School Capital Improvements Fund for the three (3) renovation projects listed below. Proj~tTitle Description Estlmat~ Costs L. C. Bird Dining Room renovations include 165,000 design work and painting, as well as replacement furnishings. Midlothian High Air conditioning, hood, lights 175,000 and ceiling tiles Thomas Dale High Cafeteria and serving line d~cor 95,000 revised TOTAL NON-FEDERAL $435,000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meetino Date: Anril 25. 2001 Number Bud.qet and Mana.qement Comments: On March 13, 2001 the School Board approved a resolution to request that the Board of Supervisors set a public hearing to consider an increase in FY2001 appropriations. This date was advertised to hold a public hearing to consider the request to increase School Fund revenues (use of undesignated fund balance) by $705,500 and expenditures in the Food Service fund as well as an increase in the transfer of $925,000 from Food Services to the School capital project fund. The $248,000 difference (between the increase in appropriations in Food Services and the transfer requested) will be accomplished by using current FY2001 budget appropriations. The School Board would like to make numerous cafeteria renovations and purchase of equipment at Bellwood, Harrowgate, Bailey Bridge, Falling Creek, Bird, Midlothian, and Thomas Dale schools as explained earlier in this agenda item. Preparer: Rebecca T. Dickson Title: Director, Budget & Management An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmon d, Vi rgi nia 23293-000 (804) 649~6000 220gC, d 04/1 g/2001 EDate Code Descri priori Ad Size 04/] g/~O()] ] ?.] FAKENOTICF, TAKE NOTICE THAT THE BOARD O 200 x 21 O0 ATTACH Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETAKE NOTICf was published by Richmond Newspapers, Inc, in the City of RiChmond, Stat~ of Virginia, on the following ~ates: 04/18/200 The first insertion being given .... ,o4/i Sworn to and subscribed before HERE Notary Public State of Virginia C~Y of RiChmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: April 25, 2001 Item Number: 16.c. Subject: Public Hearing to Consider Amendments and Additions to the Zoning Ordinance Regarding Requirements for Signs County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached ordinance including changes to Sections 19-638 and 19-648 made by staff after the Planning Commission's public hearing on February 20, 2001. Summary of Information: The Board of Supervisors adopted the current provisions of the zoning ordinance relating to signs in 1994. In 1998, Planning Staff began a comprehensive review of the sign ordinances which included numerous meetings with commercial sign companies, retail businesses, and citizens. In addition, the Planning Commission and the Board of Zoning Appeals held two joint work sessions t~ discuss their experiences with the sign ordinance. On February 20, 2~01, the Planning Commission recommended that the Board approve the attached ordinance amendments. The proposed sign ordinance amendments address various concerns experienced by sign companies, large and small business owners, developers, owners of existing developed property, citizens, and County staff. Although the sign ordinance has been restructured to make it -~Thomas E. Jac b~_~on Title: Director of Planning C :DATA/AGENDA/2001/APR25.3 Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 clearer, the proposed amendments are not a comprehensive rewrite of the current sign ordinance. However, the following substantive changes are included in the ordinance: Legally nonconforming signs that exceed the size or height requirements by 100 percent or more cannot be "refaced;" In order to encourage legally nonconforming signs to come into compliance with the ordinance, such signs can be replaced with only a fifty percent reduction in the non-conformity, instead of requiring complete adherence to the size and/or height requirements; Community identification signs can be located in community entrance road public rights of way if allowed by VDOT; Additional changeable copy can be used on certain commercial identification signs for individual tenants to advertise special sales events. Based upon citizens comments at the Planning Commission's public hearing, the Commission revised staff's original proposed language for banners by allowing freestanding banners as well as building mounted banners. The Commission suggested that staff should address any outstanding issues relating to banners directly to the Board of Supervisors. Staff has attached recommendations that prohibit banners from being: (See Attachment A) · Attached to trees or shrubs; That limit the total number of freestanding banners that can be displayed at the same time in certain commercial projects; Allow additional time for display of banners advertising nonprofit activities at certain commercial sites. Further, at the request of Mrs. Humphrey and Mr. Marsh, staff also included language that provides that existing signs at public schools which are constructed or mounted on masonry, stone or concrete shall not count towards the sign limitations for such sites. The Planning Commission's motion at the public hearing also directed staff to prepare an application form for banners that would contain a waiver or consent by the property owner for staff to enter upon the applicant's property and remove the banner when it is displayed beyond the removal date provided by the Ordinance. However, the County Attorney's office advises that requiring such a waiver or consent would be illegal because the applicant would be giving up his constitutional dues process rights to contest the issue in court prior to removal of the banner. Accordingly, the application form cannot be amended in conformity with the Planning Commission's recommendation. ATTACHMENT A Staff recommendations to the Board of Supervisors for the April 25, 2001 public hearing regarding sign ordinance amendments: The changes shown below are changes to the proposed sign ordinance. 'Since the Planning Commission made adjustments at the public hearing to the section addressing banners, the Commission suggested that staff address any further concerns about banners in separate recommendations to the Board of Supervisors. Sec. 19-638. Banners. Banners do not require sign permits and are allowed so long as: (a) The applicant notifies the director of planning in writing at least five business days prior to the installation cfa banner of the size, area, proposed location and manner of fastening the banner and has received approval, with a designated identification number, for the banner. The banner shall have the identification number and the approved date of removal printed on the banner in one and a half inch numbers in the lower right comer. Any banner installed without prior notification to and approval of the director of planning shall be removed immediately upon notification by the planning department and no other banner shall be displayed for ninety days. Banners shall not be attached to trees or shrubs. A single banner not to exceed fifty square feet in area may be used to advertise a new business which has not installed it'_s permanent signs, provided the banner is used for one time period not to exceed thirty consecutive days. (c) A single banner not to exceed fifty square feet in area may be used to advertise special events, provided the banner is not used for more than thirty consecutive days. Such banners shall not be displayed more than sixty days total during a calendar year on the same property and each banner must advertise a different event. For tenants in a non-residential community that xxn. .... ~,j ........o.,,., but have separate exterior customer entrances, each tenant is a separate entity for the purpose of this provision. Tenants in non-residentilfl communities may erect a freestanding banner in lieu of a building mounted banner so long as no more than two banners are erected for the entire commoniW at the same time for each medal street frQnt. One additional freestlmding banner may be erected for the sole purpose of advertising the on-site activities of nonprofit organizations. Businesses located outside cfa non-residential community may erect 11 freestanding banner in lieu of a bUilding mounted banner. Such businesses may receive an l~dditionlfl, twenty_ days a year of banner display for the sole pure_ ose of advertising the on-~i[e activities of nonprofit organizations. A nonprofit activity using a vacant site may erect one banner up tQ ten days prior to the advertised event whigh shall be rernove{l immediately upon completion of the event. (d) Banners solely advertising a business name and/or logo are prohibited. (e) The permissible area of a banner may be increased for building mounted banners in accordance with the following: One square foot for each two feet of store frontage in excess of 100 feet, provided that no banner shall exceed 150 square feet in ii. One square foot for each fifty feet the store is set back from the nearest public road, provided that no banner shall exceed 150 square feet in area. iii. Banners may be up to 250 square feet in area within village areas when used to advertise community events and displayed across public roads. Sec. 19-648. Freestanding identification signs. Unless otherwise specified in this Chapter, only one freestanding sign is permitted. Existing signs at public schools as of (the date of adoption of this ordinance) that are constructed of or mounted on masonry, stone or concrete shall not be counted toward the freestanding signage allowed on site. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-301 AND 19-613 RELATING TO SIGNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (I) That Sections 19-301 and 19-613 of the _Code of the Count~ of Chesterfieht 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 000 Home occupation: Any occupation, profession, enterprise or activity conducted solely, by one or more members ora family on the premises which is incidental and secondary to the use of the premises as a dwelling, including the home office of a member of a recognized or licensed profession, such as an attorney, physician, dentist, musician, artist, real estate salesperson or broker, or engineer; provided that: (1) Not more than the equivalent area of one-quarter of one floor shall be used for such purpose; (2) (3) (4) Such oCcupation shall not require external alterations; No commodity is stored or sold, except those made on the premises; There shall be no group instruction, assembly or activity, and no display that will indicate from the exterior that the building is being used in part for any purpose other than that of a dwelling; aa.d. Only one motor vehicle used in conjunction with the home occupation is parked on the premises. Permitted home occupations shall not include animal hospitals or kennels, beauty parlors, barbershops, nursing homes, convalescent homes, rest homes, tourist homes, massage clinics or similar establishments offering services to the general public. 000 000 2014:50434.1 2 sign aupv,-,,-.,,., by ~ cLjiutui ~J~,~-,UlJGL~VaJ U* GJ% v~.,~,u~JaJJL va ~:r~vu}J ~J* l.)l~ljs IJMJL.~I..II i,~¥~,1 I.{~J/l~. .~li~ll~ AlAglUUAlli~ UIIIUU~I,I U;} Ilia lj(~lllt~gl ~YGIID) LIO GO ~1.11. ULI;'~2'~I-'LI 2014:50434.1 0202 000 Sec. 19-613. Signs. The applicable sign standards for property located within a village district are contained in section~ ~ 19-631 through 19'650. (2) That this ordinance shall become effective immediately upon ~doption. 2014:50434.1 4 AN ORDINANCE TO AMEND TI-IE CODE OF TIlE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-631, 19-632, 19-633, 19-634, 19-635, 19-636, 19-637, 19-638, 19-639, 19-640, 19-641, 19-642, 19-643 and 19-644 AND ADDING SECTIONS 19-645, 19-646, 19-647, 19-648, 19-649 and 19-650 RELATING TO SIGNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-631, 19-632, 19-633, 19-634, 19-635, 19-636, 19-637, 19-638, 19-639, 19-640, 19-641, 19-642, 19-643 and 19-644 of the Code o_f the CountV o[ Chester_field, 1997, as amended, is amended and re-enacted and Sections 19-645, 19-646, 19-647, 19-648, 19- 649, and 19-650 are added to read as follows: Sec. 19-631. Purpose and intent. The purposes and intent of this division are to regulate the use of publicly visible displays or graphics; to protect and enhance the character of roadways and surrounding areas; to prevent diminishing property values due to excessive signage; to safeguard the pubhc use and nature of roadways; and to minimize visual distractions to motorists along public roads. (b) The regulations are specifically designed to: (1) Promote maximum legibility of signs and to prevent their over-concentration as well as excessive height, bulk and area. (2) Promote the safety of persons and property by requiring that signs not create a hazard due to collapse, fire,, collision, decay or abandonment; do not obstruct firefighting or police surveillance; and do not create traffic hazards by confusing or distracting motorists or by impairing the drivels ability to see pedestrians, obstacles or other vehicles, or to read traffic signs. (3) Enable customers and other persons to identify and locate a business or service. Sec. 19-632. Definitions. For the purposes of sections 19-631 through 19-650, the following words and phrases shall have these meanings: Awning: A permanent roof-like structure covered with a flexible material which provides protection from rain or sun or is used as an architectural accent. Banner: A sign consisting' of a piece'of fabric or other similar flexible material, other than a flag or pennant, used to advertise a special promotion or activity. Building mounted sign: A permanently attached sign, erected or painted on the outside wall, roof, window or door of a building. Canopy: A permanent roof structure made of rigid'materials providing protection from rain or sun. There are two _types of canopies: .. ' (1) Drive-through canopy: A canopy over drive-through activi _ty. (2) Pedestrian canopy: A canopy over pedestrian areas. Changeable copy sign: A sign whose copy can be changed or altered by manual or electric, electro-mechanical or electronic means, except for scoreboards. Changeable copy signs include the following ~_ pcs: (1) Manual: Signs whose copy can be changed or altered by manual means. (2) Electrical: Signs whose copy can be changed or altered on a fixed display surface composed of electrically illuminated or mechanically driven changeable segments. Electrical signs include two _types: Fixed message electronic signs: Signs whose copy has been preprogrammed to include only time, temperature and date, and do not operate in a flashing, traveling or rolling fashion. Computer controlled variable message electronic signs: Signs whose copy can be changed or altered by means of computer-driven electronic impulses. Construction s/gn: A temporary_ sign that notifies the public of a specific residential community_ or nonresidential community to be constructed in the future, or any community_ or freestanding nonresidential site at the start of construction. The sign may also identify the architect, contractor, subcontractor and/or material supplier participating in construction on the property_ on which the sign is located. Cop_F: The display on a sign surface in either permanent or removable letter, graphic, or numeric form. Decorative fence~wall: An open or solid fence or wall which: contributes to the identification of the principal use; is not erected to satis~ any other provision of this Code; and consists of material that is not _typically found in security structures, such as chain link. 2014(22)(23):50450.1 3/9/01 9:12 AM Fascia: A flat horizontal band located at the base of a pitched roof, between architectural moldings near or at the top of a wall, extending out from a building wall as a separate wall panel, or as the outside edge of a canopy, which provides a visible location to mount signage. Flag: A sign consisting of a piece of cloth or other flexible material attached to a flag pole or fight post and used as a s_wnbol. Freestanding sign: A nonmovable sign supported by a fence, wall, upright structural members or braces on or in the ground and not attached to a building. Illuminated sign: A sign with an artificial light source incorporated internally or externally for the purpose of illuminating the sign. Logo: Any emblem used as the symbol of an organization, or residential or nonresidential community. A logo may include a graphic, text, or both. Nonresidential communitF: A group of buildings or uses containing three or more nonresidential establishments that are planned, developed or managed as a unit. Nonresidential communi~_ identification sign: A free standing sign that bears the name of the nonresidential community_ and may include the names of the tenants. Offsite directional sign: A sign that directs traffic to a site other than the site on which the sign is located. Offsite directional signs do not include real estate signs. Onsite directional sign: A sign directing traffic to an activity_ on the same site as that on which the sign is located. Onsite directional signs do not include real estate signs. Onsite director_ sign: A sign located internally to a nonresidential community for the purpose of identifying and providing directional information to the specific businesses or occupants within a nonresidential community. These signs may include logos and/or business names of individual businesses in the nonresidential community. Order board: A sign providing the menu for a drive-through restaurant that includes an intercom allowing customers to place an order. Outdoor advertising sign: A sign or structure used as an outdoor display for the purpose of making anything known, when the matter advertised or displayed is not related to the premises where such sign is located. Outdoor advertising signs do not include of[site directional, yard sale or real estate signs. 2014(22)(23):50450.1 3 3/9/01 9:12 AM OL O6 Outparcel: A site for a freestanding building or use within a nonresidential communiW. Parapet wall: A wall that extends above the top of a fiat roof Pennant: Any lightweight plastic, fabric or other similar material, whether or not containing copy .Suspended from a rope, wke, or string, usually in series, designed to move in the wind. Permanent sign: Any sign attached to the ground or any other structure, intended to exist for the life of the structure or use, and which cannot be easily removed. Portable sign: A sign which is not permanently affixed to the ground or other structure and which is designed or constructed in such a manner that it can be moved or relocated without involving any structural or support changes. Preview board: A sign providing the menu for a drive-through restaurant prior to approaching the order board. A preview board does not have an intercom. Projecting sign: A sign which is attached to and projects at an angle and extends more than eighteen inches from the face of the wall of a building. Real estate sign: A temporary sign used to offer property_ for sale, lease, rent and/or development or to advertise an open house. Re_facing: The replacement of a sign face, regardless of change in copy, of equal size to the original, without altering any other aspect of the sign. Residential Communi~: Any recorded subdivision or any approved multi-family project. Riders: Additional panels added to a real estate sign that provide information regarding special features of the property or building, or the name and contact information of the real estate agent. Sign: Any display of figures or copy visible to the public for the purpose of making anythir~g known or attracting attention. Sign box: A structure that encloses the sign face and other components. Sign structure: An assembly of material used to support a Temporary_ sign: A sign permitted for a limited period of time as specified in this Chapter .Trq~c control signs: Signs regulating driving or parking, including but not limited to stop, one .way, do not enter, handicapped parking and access and restricted parking signs. 2014(22)(23): 50450.1 4 3/9/01 9:12 AM Under canopy signs: Signs located under and attached to the ceiling of a building mounted pedestrian canopy and mounted perpendicular to a building front. Village district entrl,wav sign: A permanent, freestanding sign located at or near the entrances to a village districts as defined in division 5 of article III of the Development Standards Manual. Such signs shall be restricted to the identification of the village district; notification of special events; notification of civic, social, and service organizations; and other items of public interest. Window sign: A sign attached to a door or window that is legible from the exterior of the building. Sec. 19-63~3_. General regulations. The following regulations apply to all signs, whether or not a sign permit is required, and are in addition to the regulations contained elsewhere in this article: (~a) ~rgn~zab~ sS_tate and federal sign requirements apply to all signs located in the county. _1-_11 T'T._I .....1____ ! ........ .'..l_J ' ~'LC_ J:--'.-C--- ign ~.. Uitt**~ u[li,i~l w.~ IJiuviu,ou iii [.l~ uiv.~luil~ a _A county s permit _is ~ required for all signs in excess of eight square feet in area, unless otherwise provided in this Chapter. U. which a permit is required shall not be enlarged, structurally altered, or otherwise modified without a new permit. This requirement does not apply to refacing,q. (d) An application for a sign permit shah contain: completed form obtained from the Building Inspections Department' scaled drawings based on a survey plat showing the location of the sign and the I.D. number for the property on which the sign -adll be located; plans showing the size, dimension and height of the sign and the dimensions and square footage of the copy shown thereon' 4_~ complete specifications of the method of mounting and/or anchoring the sign; 2014(22)(23):50450. 3/9/01 9:12 AM (g) (h) information regarding other signs demonstrating compliance with the requirements of subsection (h) of this section; and the filing fee. If requested by the director of planning, a survey prepared by a registered civil engineer or certified surveyor certi _fying the location, height and/or area of the sign must be submitted after the sign is erected. The owner of a freestanding sign structure which requires a sign permit shall have the permit number and date of issuance permanently affixed to the sign in a location clearly legible from the ground. For nonresidential sites requiting a new certificate of occupancy, a temporary_ certificate of occupancy will not be released unless the applicant has an approved sign permit. The approved sign must be installed prior to the release of the final certificate of occupancy. Signs shall not be erected so that sight lines from public tights-of-way to other signs are obstructed. _1 U. 1111;; IUIIU WlII~ i}l~ll~ ;)llllll U[;~ IJl UAIIUII,$U. 1 1. 2014(22) (23):S04 S0.1 3/9/01 9:12 AM 6 m~u um,~;luu~ $igi-i$2 ~tu~l pi uiuuit~u /. J. UI L(:I.U.LI~ 2014(22)(23):50450.1 3/9/01 9:12 AM 7 0210 IIU 11 UU~LO~IIgllII~ ~ll~ll ~llllll UU t~UII{~[I UbLUU BU Lllng all~V IJU1 tlUll Ul gllU ;)l~ll Ill ,t~ *uppu. t~ uv~i.a,,~ ,,.y puiuu~, ui ~ uuuuu.~. 2014(22)(23):50450.1 3/9/01 9:12 AM 0211 10. 11. ii. 1 ~ltllJUl~ti~ i~tlm ~BL(ILU Oi~lX~ Ctkl¥~l Ll~lii~ LJJU DllIU Ui JUii[ UI iU,~LUUIJLiCti UX a~-icultural pr~iiiises. 2014(22)(23):50450.1 3/9/01 9:12 AM 9 :., &. oq~.o wm~.,, uuv~t ui l~utat~ pvu,u~,oicu= OF v~,u,.,mm t£ C. 2014(22)(23):50450.1 3/9/01 9:12 AM 10 1'~ ~lli~tU UllilIIUI li~JL LU UA~LI JL/ 5LJM~IJ~ l~k iii (itun lilny UU uBUtJ A ix. ~u v~t uo~ ~u,iuzzuiut~ ~V~.L~ miu uzolai~ty~U G~,x ~oo IJuuu~ 2014(22)(23):50450.1 3/9/01 9:12 AM 11 0214 Sec. 1%6354._ Noaconformir. g,,.,~-- J,,~s~,-"' ..... a,~.,.'--- Prohibited Signs. /1._ \ (1\ /-,~\ kuy {-% 2014(22)(23):50450.1 12 3/9/01 9:12 AM '0915 Signs or sign structures that obstruct any opening intended to provide light, air or ingress and egress for any building. Signs that are structurally unsafe. Signs that by reason of position, shape or color, interfere with, obstruct the view of, or cause confusion with any authorized traffic sign, signal or device. Signs which include lighting that impairs the vision of any motor vehicle operator' obstructs firefighting or police surveillance; or causes any direct glare into or upon any property other than the property on which the si~tUa is located. Portable signs unless specifically permitted elsewhere in thi~ Chapter. .Signs placed on utility_ poles or traffic control signs. Sound-producing signs. Moving signs intended to attract attention regardless of whether or not the sign has a written message or whether all or any part of it moves by any means, including but not limited to rotating, fluttering or being set in motion by movement of the atmosphere. This paragraph does not apply to the hands of a clock operating as such, or to computer controlled variable message electronic signs. However, within village districts, the director of Planning may approve such signs for a period not to exceed two days for special community events if notified at least five business days in advance in writing. Signs displaying flashing or intermittent lights, or lights of changing degrees of intensity.. except as allowed for computer controlled variable message electronic signs. Any sign displayed on a stationa _ry motor vehicle or trailer when the vehicle or trailer is used primarily for the purpose of and serving the function of a portable sign, except when such vehicle or trailer is parked in the operator's driveway or when the vehicle is parked to the side or rear of a commercial building and is not visible from adjacent public roads or is loading or unloading. Signs greater than 48 square inches in area that display a commercial message on a parked motor vehicle or trailer and that are unrelated to any activity or enterprise of the owner o, .operator of the vehicle or trailer. 2014(22)(23):50450.1 13 3/9/01 9:12 AM Freestanding signs constructed so that a portion of the sign or its supports overhangs any portion of a building. Canopies or awnings that are internally lighted and covered with a translucent material, regardless of whether sign copy is displayed on them, Outdoor advertising signs. Sec. 19-63~_. Oi~tdoor advei-tishig slga{. Signs not requirinl~ permits. ~,uy The following signs may be erected without a sign permit, so long as they comply with the regulations in this Chapter: Traffic control si~.tms, whether erected by public or private entities, so long as the sign does not include a business name or logo. (b) Warning signs or signs required to be erected by law. (c) Signs ident'ff~//ng a street address without ident'ffying a business. (d~ Sign,q inside a building or other enclosure intended for viewing by persons inside the building or enclosure. Works of art or architectural features that do not include or imply a commercial message and that are no more than forty_ feet in height. Signs in public fights-of-way if approved by the Virginia Department of Transportation and limited to: (1) Signs posted by or on behalf ora government body. (2) Signs which direct or regulate pedestrian or vehicular traffic. 2014(22)(23):50450.1 3/9/01 9:12 AM 14 (3) Bus stop signs posted by a public company or a government. (4) Information si~s of a public utilit~ regarding its poles, lines, pipes or facilities. Community_ ide~t;fication signs located in the median of an entrance road within a nonresidential communit3,, residential community or mixed use community. (6) Any offsite signs permitted by this Chapter. (g) Barber poles used to advertise establishments which cut hair. Such poles shall be building mounted only and may not revolve unless located within a village district. Signs allowed to be attached to trees on sites where land disturbing activities are being conducted, such as land disturbance permits, job site numbers and similar temporary_ signs. Sec. 19-63fi6. Sign design and setback requirements. (a) With the exception of Signs permitted to be placed in the right-of-way pursuant to section ~ 19-635(f}, all signs, including directional signs, shall be set back a minimum of-l-5 fifteen feet from all property lines, unless a greater setback is specified by conditions of zoning, approved site or subdivision plans, or by this Chapter., l~;k~ULl.~U. ~,J..y LIu~ UI¥J~UJL Along public fights-of-way, the setback may be reduced to a minimum of~ twenty feet from the edge of the pavement or the face of curb, but in no case shall the sign be set back less than one foot from the property line, provided the sign shall be relocated to conform to the requirements herein at the time the adjacent road is widened. Within any village district, the sign setback shall be five feet from the right-of-way line. (d) Along roads which have proposed right-of-way expansion, as delineated in the comprehensive plan, if such right-of-way has not been acquired, signs may be located within the proposed right-of-way, provided the sign shall be relocated to conform to the setback requirements upon acquisition of the rights-of-way. ~,u] 2014(22)(23):50450.1 15 3/9/01 9:12 AM (1) IIlU UUYUIUIJUI }11{111 ~JUtUIIIIIIIU tIlil[ UILIIUI ~i~il Ioilll~ %~lllUIJy UI (IVYIIIII~ BI.liB Ut /1\ (~e) J-~tL~llii~ UI %~II{IlI~UIgUI~ I.~UiJ.y 511(111 UU U{. G ~ill~i~ ~i. yl~ Gilt[ Bll(}il UU Ul tlili{.Ullll bUIUI Landscaping: Except for new signs within paved areas, existing as of [the date of adoption of this ordinance]. _~:,rass, live groundeover, shrubs and trees consistent with other plantings ___:.L;__..i.. "-.,~- project, shall be provided around each individual permanent freestanding sign. The landscaping required by this section shall be depicted on- the site or landscaping plans. Illumination. (1) External lighting shall be limited to ,_._t. ~ ...... and shall not be blinking, fluctuating or moving. External lighting shall be provided 2014(22)(23 ):50450.1 3/9/01 9:12 AM 16 0219 by concealed and/or screened spots or floods and shall be arranged and installed so as not to cause glare an any adjoining R, R-TH, R-MF or A district or public fight of way. If external lighting is used, the sign shall not be intemally illuminated. However, incidental lighting of buildings shall not be considered to be external lighting ofsignage '~-' ~'- ........ " .... ~ -'" ..... -' .... "~- ' ............ ' (2) Internal lighting '-- wit~ tr~slucent copy let;ers and'or logos ~d htem~ly iHu~ated si~ boxes, ~d dth ~--' ....... ~ ~-'~ ..... ~:-~'~ ........ ~'--I .... '---~ ' ~ ~ i~u~nated ~or si~ boxes is restricted to the si~ face o~y. The ~' ........ ~ .... ~[ ~ .~[~. ~u~ation shah not cause gl~e on any adjo~ng ~ R-~ intem~ illu~nation is used, e~em~ li~ht~g sh~l not be ~owed. ...... ' .... ~ ...... ~ ........... ' ........ '- --~" ~ fi~t~g ~v~ ~oaa~ ,,,~ .~.~ ~ ,,~,~,~,~ ~,~,~,~. However, incidem~ of buildings shall not be considered to be ememal lighting of signage. (3) School and church signs located in residential or agricultural districts shall not be illuminated between the hours of 10 p.m. and 6 a.m., subject to Section 19-500. Sec. 19-636_7. Limitation on specific signs. /-% /-% 2014(22)(23) :50450.1 17 3/9/01 9:12 AM /-% Changeable copy signs. Changeable copy is not permitted, unless the changeable componem of the sign face occupies one-half or less of the total area of the sign face. This restriction does not apply to changeable copy used in movie theater and fuel price si~s. (2) If changeable copy is used, it shall abut the sign face or be integrated into the sign face, provided, however, if the sign is incorporated into a monument structure, the changeable copy need not abut or be integrated into the sign face. Changeable .copy added to signs existing prior to [the date of adoption of this ordinance] shall abut the sign face as close as physically possible. 2014(22)(23):50450.1 3/9/01 9:12 AM 18 (b) (c) (d) (3) Computer controlled variable message electronic signs may be allowed subject to Section 19-161(c). Farming signs. Signs displayed for the purpose of farm identification must be located on the farm premises, set back at least ~ feet from the nearest comer of a street intersection. The sign must be painted or printed and the total ag~egate area of all signs shall not exceed twelve square feet in area and a height often feet. (2) One temporary sign advertising the sale of farm products grown or produced on the premises is allowed, provided such signs shall not be illumkn_ated, shall be painted or printed, maintained in good condition, and removed within ten days after the end of each growing season. Such signs must be no more than twelve square feet in area and ten feet in height unless located in a village district, in which case height is limited to seven feet Offsite directional signs advertising special community_ events are limited to four square feet in area and no more than one per street intersection. Such signs must be removed within forty-eight hours of the date of the advertised event. The director of planning must be notified in writing at least five business days before the signs are installed of their location, message, and length of display. Off.site directional signs for a church, school, hospital, park, library, scenic area, historic area, train station or airport are limited to seven square feet in area and seven feet in total height. No more than one sign pertaining to a single place is allowed along any one street. However, on roads designated as a maior arterial on the comprehensive plan and constructed as a four lane road, two directional signs may be erected provided there is not more than one on each side of the road Onsite directional signs are limited to no more than two per public road entrance, and the signs shall be legible from the adjacent public road. Business names and/or logos are not permitted on the sign. If directional signs are used adiacent to the roadway, at l~st one shall include the street address of the business it references. The directional sign shall include no more than two colors, including black and white, with the lettering as one color and the face as the other. Lighting of directional signs shall be by internal illumination .only. Except as noted below for parking row designation signs, onsite directional sign~ shall not exceed four square feet in area and five feet in height Excluding businesses that are located in a nonresidential community~ businesses that are required by the county transportation department to share an access are allowed to have one directional sign along the shared 2014(22)(23):50450.1 19 3/9/01 9:12 AM access road, either onsite or off.site. Business names are permitted on such directional signs provided that the name does not exceed one square foot in area. (h) (2) Parking row designation signs are permitted in parking lots, but are limited to four square feet in area and fifteen feet in height. Onsite directory_ signs shall be limited to no more than one per vehicular entrance into the nonresidential community_. Onsite directory_ signs shall either be screened by landscaping or located so that they are not legible outside the nonresidential community. Onsite directory_ signs shall not be included in calculating the number of freestanding signs permitted or in calculating the total aggregate permitted sign area. Such signs are limited to twenty square feet in area and eight feet in height. Order boards: One detached order board and one preview board is permitted for each stacking lane for businesses with drive-through facilities. Order boards and preview boards shall not be included in calculating the number of freestanding signs or in calculating the total aggregate sign area. Such signs must be located so that they are not legible from oft' the property_. Order Boards are limited to thirty square feet in area and six feet in height, unless located in a village district, in which case the area shall not exceed twelve square feet. Preview boards are limited to fifteen square feet in area and six feet in height, unless located in a village district, in which case the area shall not exceed twelve square feet. Additionally, one order board not to exceed four square feet in area is allowed for each parkin~ space or fueling location, provided such signs are attached to columns supporting a canopy and have a finish color that matches the colors used on the canopy. One temporary_ sign not to exceed four square feet in area advertising special products or services may be used along a drive-up window lane, provided it is located so that it is not visible from adjacent residential districts or public rights-of-way. These .qigns shall not be included in calculating the number of freestanding si~,tm.q or in calculating the total a~e~ate sign area allowed for the site. Residential community identification signs. One such sign shall be permitted for each separate street entrance to the community.. One such sign shall be permitted on each sida of an entrance if both signs are attached to a decorative fence/wall. The sign area allowed is twenty square feet for each 200 dwelling units in subdivisions or residential communities with a guaranteed minimum of thirty-two square feet and a maximum of 100 square feet. Such signs must be no more than fifteen feet in height unless located in a village district, in which case height is limited to seven feet. .Scoreboards as well as signs advertising goods, services or prod_uc, ts shall be permitted within ball diamonds, balifields, racetracks, stadiums, arenas or other facilities 20 t4(22)(23 ):50450.1 20 3/9/01 9:12 AM (m) accommodating sporting events or activities. If a sign is not visible from off.the property, there shall be no size or height limitation. Ifa sign is visible from offthe property_, it shall not exceed sixty-four square feet in area. In addition, it shall be attached on the interior of a fence or wall enclosing the facility_ and shall not exceed the height of the fence or wall. However, where a fence or wall is not provided, the scoreboard or sign shall not exceed a height of eight feet. Signs advertising events for nonprofit organizations must be removed within thirty days after the date of the event. Signs attached to or immediately above fuel dispensers are limited to eight square feet in area. Such signs shall not be included in the total permitted sign area for the facility_ and shall not be internally illuminated. Signs displaying the name ora house or a home occupation at a single family residence shall not exceed one square foot in area and shall not be illuminated. Signs prohibiting trespassers, hunting, fishing, solicitors or parking or announcing adoption of highways for litter control, posted property_, crime watch areas or towing of unauthorized vehicles shall not exceed three square feet in area and shall not be illuminated. ~o) (p) rm Temporary_ onsite signs bearing the single message "now hiring" shall not exceed four square feet in area and are limited to one per business. Such signs may be displayed only during periods a business is accepting applications for employment. Temporal_ vendors selling Christmas trees are permitted one sign, not to exceed thirty_- two square feet in area and ten feet in height, unless located in a village district, in which case the height shall not exceed seven feet. Such signs may be displayed for forty_ days starting November 15 of each year. Under canopy signs within shopping centers are limited to one under canopy sign per store. Such signs shall not exceed eight square feet in area and shall be located in. front of the store's main entrance. Such signs shall not be deducted from the sign area permitted for the store. Signs attached to doors or windows that are legible from outside of the building shall not exceed an area greater than fifteen square feet or twenty-five percent of the total window and door area located on any one face of the building, whichever is less. Further, si~.ens in windows shall be located in the top half of the window. Yard sale signs shall not exceed four square feet in area. Such signs are limited to one 2014(22)(23):50450.1 21 3/9/01 9:12 AM off.site sign directing the way to the sale and one onsite sign. Yard sale signs may be installed no earlier than forty-eight hours prior to the sale and mUst be removed within forty-eight hours after the date of the sale. Temporal_ campaign signs are permitted provided that they do not exceed thirty-two square feet in area and ten feet in height; not exceed seven feet in height in village districts; not be placed on utility_ poles, traffic control signs or trees or within public rights of way; and are removed thirty days after the election. Civic community service organization signs and home/business of the month signs provided that they do not exceed eight square feet in area and five feet in height. (u) Signs containing religious, educational or charitable messages or which advertise events for nonprofit organizations provided that they do not exceed eight square feet in area and five feet in height. OU. UUI¥151UII 11. l..}U, llttlll~:} I.¥1UIJ. III, Ut.I 101~115 Sec. 19-638, Banners. Banners do not require sign permits and are allowed so long as: (a) The applicant notifies the director of planning in writing at least five business days prior to the installation of a banner of the size, area, proposed location and manner of fastening of the banner and has received approval, with a designated identification number, for the banner. The banner shall have the identification number and the approved date of removal printed on the banner in one and a half inch numbers in the lower right comer. Any banner installed without prior notification to and approval of the director of planning shall be removed immediately upon notification by the planning department and no other banner shall be displayed for ninety_ days. (b) A single banner not to exceed ~ square feet in area may be used to advertise a new business which has not installed its permanent signs, provided the banner is used for one time period not to exceed thirty consecutive days. (c) A single banner not to exceed fiftzy square feet in area may be used to advertise special events, provided the banner is not used for more than thirty consecutive days. Such banners shall not be displayed more than sixty days total during a calendar year on the same property_ and each banner must advertise a different event. Where multiple tenants occupy the same site, but have separate exterior entrances, each tenant is a separate enti~ for the purpose of this provision. 2014(22)(23):50450.1 22 3/9/01 9:12 AM 0225 d~ Banners solely advertising a business name and/or logo are prohibited (e) The permissible area of a banner may be increased in accordance with the following: One square foot for each two feet of store frontage in excess of 100 feet, provided that no banner shall exceed 150 square feet in area. One square foot for each fifty_ feet the store is set back from the nearest public, road, provided that no banner shall exceed 150 square feet in area. Banners may be up to 250 square feet in area within village areas when used to advertise community events and displayed across public roads. Sec. 16-639. Flags. Flags do not require sign permits and are allowed so long as: The flag only depicts the emblem and insignia of a nation, political unit, or an educational, charitable, religious or similar group. In addition, one flag which identifies a business, public or private organization may be permitted when displayed in a grouping with any governmental flag. provided the total area of all flags shall not exceed 150 square feet per pole. Noncommercial decorative flags are allowed at private residences and in nonresidential communities. Additionally, flags must not exceed a height of forty feet or an area of fifty square feet. Each fl_a_g must be individually attached to a pole which does not exceed a height of forty feet. The height of the pole shall be measured in accordance with § 19-646. Sec. 19-640. Real Estate Signs. The following real estate si~.tm.q do not require a permit and are allowed under the conditions specified herein: Onsite real estate signs that advertise the sale or rental of residential or agricultural premises shall be maintained in good condition and removed within ten days after the transfer of title or rental of such property_ and shall not be illuminated. (2) Offsite real estate signs directing the way to premises that are for sale or rent and open to the public for inspection. They shall be erected only while the building is ppen to the public for in.qpection and shall be removed when the agent or owner closes the premises for public viewing. There shall be no more than one sign per street intersection directing the way to the premises. 2014(22)(23):50450.1 3/9/01 9:12 AM 23 (b) (3) Onsite real estate signs advertising an open house are permitted so long as there is no more than one onsite sign. The message shall be restricted to "open house", a directional arrow, and the real estate company or owner's name, logo, phone number and the hours the building is open for inspection. (4) Offsite real estate signs directing the way to premises that are for sale or rent. Such signs shall be limited to one sign per intersection per house for sale. The message on the sign must be limited to the realtors association trademark "R", Equal Housing Opportunity_ Logo, "for sale" or "for rent" and an arrow. The signs must be removed ten days after the transfer of title, or the rental of such property_. Real estate signs are limited in size to six square feet in area and seven feet in height. Up to two riders may be attached to such signs. If riders are attached, the total sign area is limited to eight square feet. If the property_ fronts along a major arterial and is designated on the comprehensive plan for nonresidential use, the requirements for such signs in office, business or industrial districts found at § 19- 640(b)(4) and 19-640(b)(5) apply. The following real estate/construction signs require a sign permit and are subject to the conditions specified herein: (1) One onsite real estate sign advertising a residential community, provided such sign shall be removed when ninety percent of the dwelling units in the residential community are occupied. (2) One construction sign advertising the use to be made of a commercial building or structure and the businesses and firms developing the building or structure. Such sign may be installed when actual construction is started and shall be removed upon occupancy_ of the building or structure. (3) One construction sign noti _fging the public that a nonresidential community is coming soon. This sign shall be removed before erection of any other construction sign and in no instance shall be permitted to remain longer than three years. One onsite real estate sign advertising the sale or rent of parcels of land with or without buildings in O, C or I districts, provided such sign is removed within ten days al~er the transfer of deed or rental of such property_, ffthe sign is no greater than sixteen square feet a county sign permit shall not be required. The signs must not exceed thirty-two square feet in area and a height often feet unless located in a village district, in which case height is limited to seven feet. 2014(22)(23):50450.1 3/9/01 9:12 AM 24 Sec. 19-641. Sign Packages Required for Nonresidential Communities. A comprehensive sign package for all signs within a proposed nonresidential communiW shall be submitted to the planning department for approval in conjunction with the first site plan submitted for approval within the nonresidential community or as required by conditions of zoning. The sign package shall provide detailed renderings for all signs within the nonresidential community, including sizes, lighting and location. Sign packages are in addition to the application for a sign permit. Sign packages are not required for projects existing prior to November 9, 1994, unless required by conditions of zoning. The letter style and graphic display of all signs within a nonresidential community shall be similar. The area, location and material of signs shall substantially conform with buildings and site design. All accessory_ signs to the primary_ business sign of a business shall be of a single color chosen from the primary_ business sign. (b) The developer shall determine that either sign boxes, canopy or awning signs or individually mounted letters shall be used within the nonresidential community. Where sign boxes are used, the background colors of all sign boxes shall be similar. (c) In the event the applicant disagrees with the decision of the director of planning regarding the sign package, the applicant may file an appeal to the planning commission in accordance with section 19-268. Sec. 19-637 642. - ...... '----- '-- D~t~,,.,..,~;.,,,, of Permissible building mounted sign area. The total building mounted sign area permitted for separate tenant spaces with separate exterior public entrances within a nonresidential community any-pmje~, shall be calculated at one and twenty-five hundredths square feet for each one lineal foot of building frontage, provided that a minimum of thirty -20 square feet and a maximum of 150 square feet shall be permitted, except that signs shall not exceed more than 70 percent of the building frontage for each tenant. For buildings having frontage exceeding 120 15fi, feet, the 150 square foot maximum building mounted sign area may be increased one square foot for each additional three lineal feet of building frontage. On individual sites or outparcels where freestanding signs are permitted by this article, the permitted building mounted sign area may be calculated at one and seventy-five hundredths square feet of sign area for each one lineal foot of building frontage, provided a freestanding sign is not incrcascd :o 3 0 sqaa~-e,~."- -' Building frontage shall include canopy lengths in the case of service stations and other uses providing drive-up windows. (b) Multi-tenant office buildings which only provide common entrances for all tenants shall be 2014(22)(23):50450.1 25 3/9/01 9:12 AM (d) permitted a maximum of two building mounted signs, no more than one of which shall be visible at one time from off.the property. Additional building mounted tenant identification signs not to exceed three square feet in area or mounted no higher than each common entrance shall be allowed, provided the total area of all signs does not exceed the area permitted for the building. Where retail tenants occupy space inside a building with a common entrance, exterior signage for those tenants shall be deducted from the total permissible square footage of sign area on the exterior of the building. Under no circumstances shall a sign exceed more than seventy percent of the linear building or tenant frontage. Sec. 19-(,3g 643. Calculation of building mounted sign area. The area ofi~b_uilding mounted signs shall be calculated as follows: (~aD Projecting signs. The area of a projecting sign shall be calculated as the area of a rectangle which encompasses the extreme limits of each individual sign face, including all advettis~ smfaees;, background,~ ~' ..... ,~l,,,,~: ...... ,,,,~ oi-aa~aicn~afion "-L.,~L-' i~ visible from any direction at one time. Canopy or s s. If~cano es or s ..,~L ,~ ,.[~.,~ -r~,[~, and ...... ' -'--" - - ~-~,~,~ ~,~,~, ~,~ .,~ cmiopy ~, a-~a-mag conta~s s copy, ~ Ui iU~U~, b~iU~iU~ Ui ~l~i~ glint IlgWU ilU llig~ili~ g~ltili~ ~il~ llUk UU ~Uli~iU~iUg ~i~l~m a-~-~igs coni~i si~n copy, ~e ~ea of these si~s sh~ be measured by c~culatMg the tot~ ~ea of the surface upon wMch the si~ copy is located. Individually mounted or painted letters. The area of individually mounted or painted sign letters or pahi~¢d Ic~rs applied directly to the building face, which are not further emphasized by an architectural or painted element of the building, shall be calculated as the sum of the area within a series of rectangles which encompasses each individual letter (*d) All other building mounted signs. The area of all other building mounted signs, incl-dhig si~s ~A~¢n h~ c~rsi~, shall be measured as the area within a single rectangle that 2014(22)(23):50450.1 26 3/9/01 9:12 AM encompasses the extreme limits of all copy and letters, ' ..... J ..... '-'- ...... ~' .... background, framing, ornamentation or sign boxes cans. The area oft:letters and s_wnbols togos not attached to each other and not provided on sign mm;, boxes or awnings may be separately calculated by enclosing each of the letters ~ within separate ~ rectangles. /-% DIe, lID DIIllll IJ~ KgLgarl~.d/I[~l llelL tl~lllllDI, LII~ IJUlllllll~ ~'ldJl~.$ Dllflll ItU[ .I.tlIgtU I.Illg ~l.[IjiJ~./Iglll, lug 111 Dug/Il /1_ \ I'tU UUIIUIII~ IIIUUIII. i;U DI~II DIIIII. I IJIUJi,[,I, ilUU¥11~ Llll~ IUUIIUI[~ U1 l./lll~lJg, I, I/~CI. II UI llll.)/ UUUUIII~. ,.,-1\ 2014(22)(23): 50450.1 27 3/9/01 9:12 AM 023O /'L \ Sec. 19-64~4. '" ' ' ' -' _ ,~.,~.,.,,o,, o, fi-ees;aadgag sign height. Other restrictions for building mounted signs. 2014(22)(23):50450.1 28 3/9/01 9:12 AM 0 Z31 (b) (d) If the side or rear lot line of the property_ on which a building mounted sign is erected adjoins a R, R-TH, R- MF or A district, the raceways for any building mounted sign visible to such districts shall be painted to match the building and shall not face the adjacent lot in such districts, unless the sign is located at least 150 feet from such district. Signs may be mounted perpendicular to a building, provided that no sign shall project more than thirty-six inches from the building, roof or canopy, exceed a face to face thickness of eight inches or exceed the height of the fascia or parapet wall. No building mounted sign shall project above the roofline or parapet wall of any building. On all nonresidential buildings that border roads, driveways or parking lots intended for use by the general public on both the front and rear sides, the sign area for a single tenant whose leased area extends from the front to the back of the building may be increased by 100 percent, so that a sign may be placed on both the front and the rear of the building. However, the sign area exposed to any single street or view can not be increased beyond what is normally permitted. This increased sign area shall be calculated based on the maximum area of building mounted signs permitted before any other additional area is added. The maximum aggregate area of building mounted signs may be increased by fifty_ percent for buildings on lots located at the intersection of public roads, provided, that the sign area exposed to any single street is not increased beyond what is normally permitted Thi.q increased sign area shall be calculated based on the maximum area of building mounted signs permitted before any other increase in sign area is added. Drive-through canopy fascias with more than one color, not including the color of the copy, shall be considered building mounted signage. If only one color is used, that color shall be black or white or shall match a significant color, including major accent colors, found on the principal building. Within nonresidential communities, colors are subject to the compatibility requirement of Sec. 19-570(a). Sec. 19-645. Freestanding si_~n desi_Rn. Sign structures for freestanding signs shall be covered with (1) a material having a similar color and finish to the building which it advertises; (2) a material and color used elsewhere on the signs; or (3) disguised as an architectural detail such as a column or a decorative wall. Any freestanding sign in an O-1 or C-1 District shall conform to village district standards. 2014(22)(23):50450.1 29 3/9/01 9:12 AM (c) ' Any freestanding sign area may be increased up to twenty-five percent, so long as the increase is for the purpose of including changeable copy, except for those si~.tms advertising movie theaters and gasoline/diesel fuel prices. Further, a non-residential community identification sign may be increased an additional twenty-five percent of the area allowed by Section 19-649 provided that at least fifty_ percent of the total changeable copy area is solely for the advertising of special sales events by individual tenants who are not allowed their own freestanding signs by the zoning ordinance or applicable conditions of zoning for the property_. (d) For non-residential community identification signs existing prior to [the da~e of adoption oft}ds ordinance] that do not include changeable copy, a separate changeable copy sign may be constructed on the site in lieu of modifying the existing sign. The changeable copy sign may be up to fifty_ percent of the allowable sign area of the existing sign and shall be of a monument style using similar materials and colors from the existing sign. At least fifty_ percent of the changeable copy must be reserved for the advertising of special sales events by individual tenants who are not allowed their own freestanding signs by tho. zoning ordinance or applicable conditions of zoning for the property_. (e) Any freestanding sign advertising onsite retail sale of gasoline or diesel fuel may be increased by twenty_-five square feet for the purpose of advertising fuel prices only. Any freestanding sign advertising multiple franchise businesses located inside one building on a nonresidential community outparcel where common access is shared between the franchises, may be increased by a maximum often square feet for the purpose of idenfffying the franchise(s). Sec. 19-646. Calculation of freestanding sign aren Area is measured in square feet. The area of a freestanding sign face shall be computed by means of calculating the area of the smallest square, circle, rectangle, triangle or combination thereof that will encompass the extreme limits of the copy together with any material or color forming an integral part of the background of the display or used to differenti_axe the sign from the backdrop or structure against which it is placed. The area shall not include any sign structure when such structure otherwise meets these or other regulations and is clearly incidental to the sign itself. For a sign consisting of two or more sides, where the interior angle between any of the sides exceeds ninety_ degrees, the third and each succeeding sign face shall be counted when calculating sign area. Sec. 19-647. Calculation of freestandin~ si~n height. (a) Height is measured in feet. If the sign location lies below the road elevation nearest to it, 2014(22)(23):50450.1 3 0 3/9/01 9:12 AM the sign height shall be measured from the road grade of the nearest travel lane to the sign to the top of the highest attached component of the sign or structure. (b) If the sign location lies above the road elevation nearest to it, the sign height shall be measured from the normal finished grade of the site to the top of the highest attached component of the sign or structure. Artificially increasing the height of the sign by berming or mounding earth or other material at the sign base shall be permitted but calculated as part of the sign height. Sec. 19=g44 648. Freestanding identification signs. Unless otherwise specified in this Chapter, only Oone freestanding sign is permitted, may (b) For freestanding sites or communities that front along two major arterials as indicated on the comprehensive plan, a freestanding sign may be permitted on each major arterial. Freestanding sites or communities that front on a major arterial and a collector road are permitted one sign on the major arterial and an additional freestanding sign not to exceed thirty_ square feet and a height often feet along the collector road. However, the sign located along the collector road shall not be externally illuminated and, further, shall not contain a changeable copy sign. Where more than one freestanding sign is permitted on a freestanding site or community, each sign must be installed so that it is not legible at the same time as any other sign from any one direction. Each sign shall be installed to be perpendicular to its respective roadway. If such sign along a collector road is within 300 feet of an R, R-TH, R-MF, or A district, subject to section 19-500, the sign must be reduced to ten square feet in area and eight feet in height, may onlY be illuminated internally, and shall not include changeable copy. Ai~,, is .,~,~,.,~., m ~quar¢,~, and .LV.I/,&GU. UOg; tdl lllUII.I~,I.I, UU, I¥I,.~IUII l.~Ullllllllllll..y IU.g;III.LI/L,.d, LIUII 2014(22)(23):50450.1 3/9/01 9:12 AM 31 2o14(22)(23):5o45o.t 3/9/01 9:12 AM 32 tlWg, lllll~ IJllll,~ lit i~U. UtlI¥1~IUII~ UI [./IUJU~,I,~ WlI,II fl. ~U. gl, l OJ. II,UU~J lllllllllltllll glUtt UI J/~ JJUOJ. LJ. LII~IlUiJ~;i~,~ L. UU. II~I. IIUIII~;;;;) UI IJ[Z;Ll gLIlU. lf' {1 lf' {1 ~u,l~y wzu~ v mct~ 2014(22)(23):50450.1 3/9/01 9:12 AM 33 r 4 7 4 7 ~uuisL~ w,u~ v mG~ 4 7 4 7 7 7 7 7 2014(22) (23):50450.1 3/9/01 9:12 AM 34 Oga'7 12 10 12 7 Lt. 2014(22)(23):50450.1 3/9/01 9:12 AM 35 30 6 12 6 -,,., 15 24 g ¥1' ILUIX LII~L,,), ].lUll{, UIi IJtlL~;>i III~ILIWG~{). 2014(22)(23):50450.1 3/9/01 9:12 AM 36 z'xJ c;o. x J.~c. z'xi ,~a 2014(22)(23):50450.1 3/9/01 9:12 AM 37 0240 I i~tllU[{ IUUU (}ITU kItlIL lllilJ yU~Lllt/IU ¥~IIUUID {lllU (lily ULIIUI tUill}JUlllly YUIi~JUI~. 12 10 12 7 1 32 15 24 g ¥¥IiUII LIIU~ IliU llUU~tllliUlli~ (liikl IIUI, WitiliZi I1 ~J'lUJ~kvL. L.,UUIIL.y VYItJA;> ¥ ilia. Iii> 2014(22)(23) :50450.1 3/9/01 9:12 AM 38 02141 32 g ~ ° ii. 1 W UJ~JIUUI IlUUU I ~1 ~(ZLIUll l(i~liitlg~, 2014(22)(23):50450.1 3/9/01 9:12 AM 39 OZ4 ~. A ,dm,,, AJ-~, TT~ A __ _ TT,.,L .,,., 15, 24 ~..,Uuli~J Iqxuu ¥ xii(l~U .c'xJ g,c~ J.i~c. .~g,G ix~L. o~ 15 24 8 ~--,UUlIL~ WJ.U,~, v ilicx~ 2014(22)(23):50450.1 3/9/01 9:12AM 4O 16 8 ~' ° 11511 I U;BL/IIIIO. IIL~, amlg~ llg, i~,LtlllUlll~) UIIIIIJIII~)~.. ~,uu,~y wiu,~ v malS~ I gA1 I.~UllllJ(lllli~, 2014(22)(23):50450.1 3/9/01 9:12 AM 41 0244 · , .,~,, ..~y occupy ~-eater ",~,,,.. .... 25 acres. 2014(22)(23) :50450. I 3/9/01 9:12 AM 42 0214,.% .,,, 15 24 8 32 10 32 7 P. 9ULIIILy ~iU~ ¥ IUGi~ 2014(22)(23):50450.1 3/9/01 9:12 AM 43 32 10 32 7 32 10 32 7 J U. 32 10 32 7 l~c iii ~ -J---~:-~-~ ~L_ __1 ....... ~ _~1_ pr~iiJSCS -~- -" 2014(22)(23):50450. 3/9/01 9:12 AM 44 6 7 6 7 Ai-ea llgt. Aica Ilgt. 8 7 It 7 xu~~ai. ;alit. Such $igii$ ~nau _, .....~_, ......~ ..... ~,,_ . . ~___ ~, ..... , ..... 6 7 6 7 nay h ilS. · -,uunty wiu~ v xua~ .t-u ~a ii~t. .,'ti ~o. ii, L: 2014(22)(23):50450.1 45 3/9/01 9:12 AM 0; 48 [ C t"l C t. u. l-/l~lJlO, y~ 5~'lll~,ll ~,Ulll. fl.lll ldUllglg.,(ll) ~.,fl, lllldO, l~ll) 15ii,lULlS) U~IU~.Jfl. LIUJIGI UI ~.dl~i, l lgtlUlg, Sec. 1%649. Size restrictions for specific types of freestanding signs. Countywide Village DiStrict Si~n Area Height Area Height Signs identif3fing a mixed use or multisubdivision 50 15 32 8_ occupying 50 acres or less ,Signs identi _fying a mixed use or multisubdivision 100 20 32 _8 occupying greater than 50 acres Identification signs at secondary entrances to 50 15 32 8_ mixed use communities and multi-residential communities Signs identifying a nonresidential community .!00 20 32 _8 with a minimum of 3 00,000 square feet of gross floor area 2014(22)(23):50450.1 46 3/9/01 9:12 AM 0Z49 Sign identifying nonresidential communi _ty with 50 15 32 _8 less than 300,000 square feet of gross floor area Signs identifying offices and industrial buildings 32 _8 24 _8 within a nonresidential community_ Signs identifying other buildings within a 20 _8 20 8 nonresidential community_ Office and business buildings not in a non- 50 15 24 _8 residential community_ Industrial uses occupying 25 acres or less and 50 15 24 _8 not within a nonresidential community_ Industrial uses occupying more than 25 acres and 1 00 15 24 _8 not within a nonresidential community Signs identi _f3,ing boarding houses, tourist homes, 16 _8 16 _8 bed and breakfasts, or buildings with a multifamily use Greenhouses, nurseries, lawn and garden centers 50 15 24 _8 Hospitals and funeral homes 50 15 24 _8 Group care facilities, group homes (except for 50 15 24 _8 those located in A, R, R-TH districts), rest homes and nursing homes Stadiums, arenas, and other places of public 50 15 24 _8 assembly with fixed seats Golf courses, driving ranges, miniature golf 50 15 24 _8 courses, bow!ing alleys, skating rinks, indoor/outdoor health or fitness centers, fraternal clubs and lodges Warehouse and wholesale uses 50 15 24 8 Hotels/motels fronting on interstate highways 150 20 24 _8 Hotels/motels not fronting on interstate highways 75 1 5 24 8 2014(22)(23):50450.1 47 3/9/01 9:12 AM 0nsite identification signs for public/semi-public 50 15 24 8_ uses including but not limited to churches, schools, libraries, fire stations, water/sewer treatment facilities, and cemeteries which front on roads at least 4 lanes wide 0nsite identification signs for public/semi-public 32 15 24 8_ uses including but not limited to churches, schools, libraries, fire stations, water/sewer treatment facilities, and cemeteries on roads less than 4 lanes wide Neighborhood recreation facilities 32 15 24 _8 Movie theaters 20 per 15 24 _8 screen w/a min. of 50 and a max. of 200 Historic building identification signs. Such 16 8_ 16 -8 buildings must appear in the Historical Register for the County of Chesterfield, State of Virginia or National Historical Register. Restaurant associated with a hotel/motel (only 20 8__ 20 -8 when located in a freestanding building) Taxi companies, train stations, bus stations 50 15 24 -8 airports, service stations, car washes, vehicle rental, and vehicle repair shops Truck terminals occupying 25 acres or less 50 15 24 _8 Truck terminals occupying more than 25 acres 100 15 2~4 _8 Vehicle sales 50 20 24 _8 .Village district ent _rywa¥ signs 70 12 70 12 Sec. 19-650. Nonconforming and illegal signs ~ A sign erected without a permit that is required to have a permit is an illegal sign. 2014(22)(23):5o450.1 48 3/9/01 9:12 AM (d) A sign that is subiect to a condition that was imposed or accepted as part of any land use decision made prior to November 9, 1994, shall continue to be subject to the condition and such condition shall supersede any corresponding requirement specified in this Chapter. If there is a Conflict between conditions and this Chapter, then the conditions shall apply. If there is no condition which addresses a specific requirement, then the requirement of this Chapter shall apply. Any sign not lawfully existing prior to November 9, 1994 shall not become a legal sign by the enactment of this Chapter. Any sign lawfully existing prior to November 9, 1994, which does not comply with the requirements of this Chapter shall be deemed to be a nonconforming sign and may continue subject to the following conditions: (1) The sign shall be properly maintained. If the sign is enlarged,-ehanged or altered structurally, the sign must come into compliance with all of this Chapter's requirements. If the sign is repaired or refurbished at a cost in excess of thirty-five percent of the replacement cost of the total sign structure the sign must be brought into compliance with this Chapter's requirements. Costs associated with normal maintenance and refacing of outdoor advertising signs shall not be deemed to be repair or refurbishing costs. Nonconforming signs and their structures that are damaged to an extent where the estimated reconstruction cost is fifty_ percent or more of their appraised value shall not be rebuilt or repaired, unless brought into compliance with this Chapter. A nonconforming sign may be refaced without affecting its nonconforming status. However, signs that exceed the size or height requirements specified herein by 100 percent or more cannot be refaced. A new tenant in a multitenant building may erect new building mounted signs in conformance with this Chapter without affecting the nonconforming status of other signs on the building. A nonconforming sign may be replaced under the following conditions: the sign is brought into conformance with this Chapter; or (2) the area and height of the sign are reduced by 50 percent of the amount the size. 2014(22)(23):50450.1 49 3/9/01 9:12 AM (h) and height exceed the current ordinance and all other requirements of this Chapter are met. A business that has closed shall be required to remove any onsite or offsite signs associated with the business within twelve months of the date the business dosed. All nonconforming outdoor advertising signs lawfully existing prior to July 22, 1992, may remain in place after becoming nonconforming, provided that they are maintained in accordance with this Chapter. (2) That this ordinance shall become effective immediately upon adoption. 2014(22)(23):50450.1 50 3/9/01 9:12 AM Sec. 19-639. Flags. Flags do not require sign permits and are allowed so long as: The flag only depicts the emblem and insignia of a nation, political unit, or an educational, charitable, religious or similar group. In addition, one flag which identifies a business, public or private organization may be permitted when displayed in a grouping with any governmental flag, provided the total area of all flags shall not exceed 150 square feet per pole. Noncommercial decorative flags are allowed at private residences and in nonresidential communities. Additionally, flags must not exceed a height of forty feet ~r mn "~ea ef fi~y squ~e feet. Nongovernmental flags shall not exceed fifty square feet and governmental flags shall not exceed 150 square feet. Each flag must be individually attached to a pole which does not exceed a height of forty feet. The height of the pole shall be measured in accordance with § 1x)-646-19- 647. An Affiliate of Media Genera~ Advertising Affidavit (This is not a bill P~ease pay from invoice) P.O. Box 85333 Richmond, Virginia 23293~001 (804) 649-6000 CHF-qTF, RF[RI,D BOARD OF SI tPERVLqORS ATTN I,ISA P 0 BOX 40 C'HERTERF~Ef F) VA 2~g32-0040 220806 04/1 g 2001 04/I g/20C}l 121 Ad Size TAKE NOTIC'F, TAKF, NOTICF~ THAT THE BOARD O 2_00 X 25.!30 489 00 ATTACH lVledia General Operations, Inc. Publisher of THE RICHMOND TIMES-D~SPATCH This is to certify that the attached T'AKE NOTICETAKF, NC)TIC~ was published ~y Richmond Newspapers, Inc, in the C~ty of R~chmond, Stat~ of Virginia, on the following dat;s: 04/11/2001 04/18/2001 The first insertion being giver', .... o4/I 1/2oot HERE Sworn to a nd subscribed before State of Virginia City of Richmond My Commission expires HIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page t of 1 Meeting Date: April 25, 2001 Item Number: 18. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on May 23, 2001 at 4:00 p.m. Lisa H. Elko Attachments: -] Yes No Title: Clerk to the Board