2024-02-21 Minutes
24-8
DRAFT 2/21/2024
DRAFT 1
BOARD OF SUPERVISORS 2
3
MINUTES 4
5
February 21, 2024 6
7
Supervisors in Attendance: 8
9
Mr. James M. Holland, Chair 10
Dr. Mark Miller, Vice Chair 11
Mr. James A. Ingle, Jr. 12
Ms. Jessica L. Schneider 13
Mr. Kevin P. Carroll 14
15
Dr. Joseph P. Casey 16
County Administrator 17
18
19
Mr. Holland called the meeting to order at 2:00 p.m. He noted 20
Mr. Carroll would be joining the meeting virtually due to a 21
medical condition. 22
23
1. APPROVAL OF MINUTES 24
25
On motion of Mr. Ingle, seconded by Dr. Miller, the Board 26
approved the minutes of the January 3, 2024, and January 24th 27
Board of Supervisors meetings and the minutes for the February 28
1, 2024, RRTPO meeting, as submitted. 29
30
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 31
Nays: None. 32
33
34
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, 35
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION 36
37
There were no requests to postpone agenda items and additions, 38
deletions or changes in the order of presentation. 39
40
41
3. EVERYDAY EXCELLENCE 42
43
Dr. Casey recognized Ms. Zane Mullins as the recipient of the 44
Everyday Excellence Award for her exceptional contributions to 45
the Department of Utilities. Ms. Mullins serves Chesterfield 46
Utilities as an automation coordinator, providing oversight 47
and management of many of the various systems and technology 48
projects within the department. She is an experienced leader 49
and team player who supports not only members of the Utilities 50
Department, but also collaborates closely with many others in 51
the organization including IST and Procurement. 52
53
Board members commended Ms. Mullins for her contributions to 54
the Utilities Department and citizens of Chesterfield County. 55
56
(Note: The recognition can be viewed at the following link: 57
https://chesterfieldcova.portal.civicclerk.com/event/1033/med58
ia) 59
60
61
62
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DRAFT 2/21/2024
4. WORK SESSIONS 1
2
4.A. COOPERATIVE EXTENSION AND FARM BUREAU UPDATE 3
4
Mr. Neil Luther, director of Parks and Recreation, joined by 5
Ms. Marlie Creasey-Smith, assistant director of Parks and 6
Recreation, and Ms. Sierra Seekford, environmental educator, 7
provided an update to the Board of Supervisors relative to 8
Cooperative Extension activities, as well as an update 9
regarding the county’s partnership with the Chesterfield Farm 10
Bureau. 11
12
Discussion and questions ensued relative to the information 13
provided during the presentation. 14
15
(Note: The presentation can be viewed at the following link: 16
https://chesterfieldcova.portal.civicclerk.com/event/1033/med17
ia) 18
19
20
4.B. PARTNERSHIP FOR HOUSING AFFORDABILITY UPDATE 21
22
Mr. Jovan Burton, executive director of Partnership for Housing 23
Affordability, and Mr. Woody Rogers, policy director, provided 24
an update to the Board of Supervisors relative to housing needs 25
and advancing policies to increase opportunity. 26
27
Discussion and questions ensued relative to the information 28
provided during the presentation. 29
30
(Note: The presentation can be viewed at the following link: 31
https://chesterfieldcova.portal.civicclerk.com/event/1033/med32
ia) 33
34
35
4.C. TREATMENT COURT UPDATE 36
37
Ms. Melanie Meadows, Treatment Court Administrator, the 38
Honorable Edward Robbins, Presiding Judge, and Ms. Rondell 39
Davis, peer recovery specialist, provided an update to the 40
Board of Supervisors relative to the Drug Treatment Courts, 41
Veteran Treatment Courts, and Behavioral Health Treatment 42
Courts. 43
44
Discussion and questions ensued relative to the information 45
provided during the presentation. 46
47
(Note: The presentation can be viewed at the following link: 48
https://chesterfieldcova.portal.civicclerk.com/event/1033/med49
ia) 50
51
52
4.D. FY2025 BUDGET UPDATE 53
54
Mr. Matt Harris, Deputy County Administrator, provided an 55
update relative to the proposed FY2025 budget which included 56
the following: revenue backdrop; FY2025 expenditure framework; 57
Capital Improvement Plan highlights; Schools’ update; tax rate 58
table and calendar; workday update; and community resources. 59
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DRAFT 2/21/2024
Discussion and questions ensued relative to the information 1
provided during the presentation. 2
3
(Note: The presentation can be viewed at the following link: 4
https://chesterfieldcova.portal.civicclerk.com/event/1033/med5
ia) 6
7
8
4.E. CONSENT AGENDA HIGHLIGHTS 9
10
Deputy County Administrator Matt Harris updated the Board on 11
various consent agenda highlights being proposed this evening. 12
13
14
5. REPORTS 15
16
5.A. REPORTS ON THE STATUS OF DISTRICT IMPROVEMENT 17
OPERATING AND CAPITAL FUNDS, GENERAL FUND UNASSIGNED 18
BALANCE AND DEBT POLICY RATIOS, AND INVESTMENTS 19
20
The Board approved reports on the status of district 21
improvement operating and capital funds, general fund 22
unassigned balance and debt policy ratios, and investments. 23
24
25
6. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED 26
MATTERS 27
28
Ms. Doris Knick addressed the Board relative to supporting the 29
ability of Chesterfield County residents to choose to have an 30
analog electric and gas meter rather than a smart meter. 31
32
33
7. RECESS FOR DINNER 34
35
On motion of Dr. Miller, seconded by Ms. Schneider, the Board 36
recessed for dinner in Room 502. 37
38
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 39
Nays: None. 40
41
42
Reconvening: 43
44
8. INVOCATION 45
46
The Honorable Mark Miller, Midlothian District Supervisor, 47
gave the invocation. 48
49
50
9. PLEDGE OF ALLEGIANCE 51
52
Deputy County Administrator Matt Harris led the Pledge of 53
Allegiance. 54
55
56
57
58
59
60
61
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10. COUNTY ADMINISTRATION UPDATE 1
2
10.A. BLACK HISTORY MONTH UPDATE 3
4
Ms. Kim Conley, assistant director of Community Engagement and 5
Resources, provided an update relative to the variety of 6
programs designed to explore the rich, diverse heritage of 7
African Americans and their contributions to the community and 8
nation. 9
10
11
10.B. 275TH COUNTY ANNIVERSARY EVENTS 12
13
Ms. Conley stated this year, Chesterfield County will reach a 14
milestone, celebrating its 275th anniversary. She further 15
stated the 275th anniversary special events committee, 16
comprised of county staff, representatives from the 17
Chesterfield Historical Society of Virginia, private 18
foundations and regional partners, is developing activities 19
for 2024 that include living history programming, 20
presentations, concerns, special events and much more. 21
22
23
10.C. STATE LEGISLATIVE UPDATE 24
25
Ms. Natalie Spillman, Intergovernmental Relations 26
Administrator, provided a brief update to the Board of 27
Supervisors regarding her tasks of monitoring legislation and 28
delivering the county’s legislative priorities to lawmakers 29
during the ongoing General Assembly session. 30
31
32
10.D. OTHER COUNTY ADMINISTRATION UPDATES 33
34
• Dr. Casey stated given the continued growth in use of 35
mobile phones and other technologies relying on 36
connectivity, the demand for phone numbers in the Central 37
Virginia region has increased substantially. As such, he 38
announced the addition of the 686 area code to Central 39
Virginia is a necessary measure to ensure a continuing 40
supply of new telephone numbers in the region. 41
42
• Fire Chief Loy Senter provided an update to the Board of 43
Supervisors regarding a recent event where power lines 44
fell across Route 288 following a crash between a tractor-45
trailer and SUV near Midlothian Turnpike. 46
47
• Sheriff Karl Leonard announced the county’s jail has 48
received their initial accreditation from the National 49
Commission on Correctional Health Care (NCCHC) by 50
demonstrating compliance with NCCHC’s nationally 51
recognized standards of care for correctional health 52
services in jails. 53
54
55
56
57
58
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DRAFT 2/21/2024
11. BOARD MEMBER REPORTS 1
2
Board members announced and provided details of several 3
community meetings and county-related events they attended 4
recently. 5
6
7
12. RESOLUTIONS AND SPECIAL RECOGNITIONS 8
9
12.A. RESOLUTION RECOGNIZING FIREFIGHTER LUTHER M. DRUMMOND 10
JR., FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT, 11
UPON HIS RETIREMENT 12
13
Note: Mr. Drummond was unable to attend due to unforeseen 14
circumstances. His resolution will be adopted at a future Board 15
of Supervisors meeting. 16
17
18
13. NEW BUSINESS 19
20
13.A. APPOINTMENTS 21
22
13.A.1. PARKS AND RECREATION ADVISORY COMMISSION 23
24
On motion of Mr. Ingle, seconded by Ms. Schneider, the Board 25
nominated/appointed/reappointed Dr. Stuart Broth (Clover Hill 26
representative), Mr. Frank Zwemer, Jr. (Midlothian 27
representative), Mr. John “Zane” Bernard (Midlothian 28
representative), and Mr. David Glass (Schools’ representative) 29
to serve on the Parks and Recreation Advisory Commission, whose 30
terms are effective February 21, 2024, and will expire December 31
31, 2027. 32
33
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 34
Nays: None. 35
36
37
13.A.2. CHESTERFIELD COUNTY AIRPORT ADVISORY BOARD 38
39
On motion of Dr. Miller, seconded by Ms. Schneider, the Board 40
nominated/appointed Ms. Jenna G. Wilson (Midlothian 41
representative) to serve on the Chesterfield County Airport 42
Advisory Board, whose term is effective February 25, 2024, and 43
will expire February 24, 2027. 44
45
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 46
Nays: None. 47
48
49
13.B. CONSENT ITEMS (13.B. – 13.B.10.d.) 50
51
13.B.1. ADOPTION OF RESOLUTIONS 52
53
13.B.1.a. RESOLUTION RECOGNIZING DAVID A. KNAPP, UTILITIES 54
DEPARTMENT, UPON HIS RETIREMENT 55
56
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 57
adopted the following resolution: 58
59
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DRAFT 2/21/2024
WHEREAS, David Knapp retired from the Chesterfield County 1
Utilities Department on February 1, 2024, after faithfully 2
serving the county and its citizens for over 39 years; and 3
4
WHEREAS, David Knapp began his service to the citizens of 5
Chesterfield County in 1984 as a utilities engineer in the 6
development section of the Utilities Department; and 7
8
WHEREAS, David Knapp was promoted to senior utilities 9
engineer for his experience ensuring the expansion of the 10
county’s utility system met the present and future needs of 11
its citizens; and 12
13
WHEREAS, David Knapp obtained his Professional 14
Engineering license in 1994, earning a promotion to principal 15
engineer where he applied his new skills to managing utility 16
projects of increasing complexity; and 17
18
WHEREAS, David Knapp was instrumental in developing a 19
memorandum of understanding with the Virginia Department of 20
Health in 1998, allowing Chesterfield County to locally review 21
waterline extensions without additional state oversight; and 22
23
WHEREAS, David Knapp was promoted to engineering 24
supervisor in January of 2004, leading the technical support 25
section of the Utilities Department through countless projects 26
that improved the delivery of service to customers; and 27
28
WHEREAS, David Knapp oversaw the team responsible for 29
upgrading the county’s Falling Creek and Proctors Creek 30
Wastewater Treatment Plants to include biological nutrient 31
removal technologies that were operational in 2012 and 2014 32
respectively, thereby decreasing the nitrogen and phosphorus 33
loading to the James River and the Chesapeake Bay and improving 34
water quality; and 35
36
WHEREAS, David Knapp coordinated multiple projects 37
following the historic flooding of August 2020, including a 38
major rebuild of the Addison-Evans Water Treatment Plant; and 39
40
WHEREAS, David Knapp was known by his colleagues as a 41
dependable and ethical professional dedicated to ensuring 42
Chesterfield County received the most reliable and efficient 43
utility service possible; and 44
45
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield 46
County Board of Supervisors recognizes the contributions of 47
David Knapp, expresses the appreciation of all residents for 48
his service to the county, and extends their appreciation for 49
his dedicated service and their congratulations upon his 50
retirement. 51
52
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 53
Nays: None. 54
55
56
57
58
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DRAFT 2/21/2024
13.B.1.b. RESOLUTION RECOGNIZING MRS. DIANE LANIER, 1
ACCOUNTING DEPARTMENT, UPON HER RETIREMENT 2
3
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 4
adopted the following resolution: 5
6
WHEREAS, Mrs. Diane Lanier will retire from Chesterfield 7
County on February 29, 2024, after providing 26 years of 8
outstanding service to the citizens of Chesterfield County; 9
and 10
11
WHEREAS, Mrs. Lanier faithfully served all 26 years with 12
the Accounting Department in the Accounts Payable section; and 13
14
WHEREAS, Mrs. Lanier began her career as a Principal 15
Clerical Aide on July 1, 1996; and was promoted to an Accounts 16
Payable Technician in 1998; and 17
18
WHEREAS, Mrs. Lanier continued her career path in the 19
Accounting Department as an Accounts Payable Specialist; and 20
21
WHEREAS, Mrs. Lanier saw many changes during her career 22
in Accounts Payable including the growth of Chesterfield County 23
from expenditures paid by Accounts Payable of approximately 24
$260 million in 1996 to more than $650 million currently; and 25
26
WHEREAS, Mrs. Lanier worked diligently with co-workers to 27
grow the Purchasing Card Program from it’s infancy to currently 28
having just over 600 cards; and 29
30
WHEREAS, Mrs. Lanier helped to ensure our payments were 31
made timely each month to our Purchasing Card Provider which 32
enabled Chesterfield County to receive just under a total of 33
$800,000 in rebates from 2012 to 2023; and 34
35
WHEREAS, Mrs. Lanier was flexible and adaptable to change 36
and had a role in two major implementations that positively 37
affected Accounts Payable with our imaging system in 2002 and 38
our ERP system in 2008; and 39
40
WHEREAS, Mrs. Lanier has demonstrated throughout her 41
career a positive attitude, being thoughtful with a calm 42
demeanor, and an ability to work extremely well in a team- 43
oriented environment; and 44
45
WHEREAS, Mrs. Lanier provided a high level of customer 46
service when working with county and school customers, looking 47
for better ways to serve them, often going out of her way to 48
meet a need and consistently exceeding customer expectations 49
throughout her career; and 50
51
WHEREAS, Mrs. Lanier has demonstrated her loyalty to 52
Chesterfield County through her dedication and 53
conscientiousness. 54
55
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield 56
County Board of Supervisors recognizes the contributions of 57
Mrs. Diane Lanier, expresses the appreciation of all residents 58
for her service to the county, and extends its appreciation 59
for her dedicated service and its congratulations upon her 60
retirement. 61
62
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 63
Nays: None. 64
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DRAFT 2/21/2024
13.B.1.c. RESOLUTION RECOGNIZING MRS. DRECILLA SMITH, 1
ACCOUNTING DEPARTMENT, UPON HER RETIREMENT 2
3
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 4
adopted the following resolution: 5
6
WHEREAS, Mrs. Drecilla Smith will retire from Chesterfield 7
County on February 29, 2024, after providing 33 years of 8
outstanding service to the citizens of Chesterfield County; 9
and 10
11
WHEREAS, Mrs. Smith faithfully served all 33 years with 12
the Accounting Department in the Financial Systems and Accounts 13
Payable sections; and 14
15
WHEREAS, Mrs. Smith began her career as an Accounts 16
Payable Technician on January 2, 1990, then was promoted to an 17
Accounting Technician in 1994 and was also promoted to a Senior 18
Accounting Technician in 2005 in the Financial Systems section 19
of Accounting; and 20
21
WHEREAS, Mrs. Smith continued her career path in the 22
Accounting Department as an Accounts Payable Specialist in 23
2011; and 24
25
WHEREAS, Mrs. Smith saw many changes during her career 26
including the growth of Chesterfield County from expenditures 27
paid by Accounts Payable of approximately $220 million in 1990 28
to more than $650 million currently; and 29
30
WHEREAS, Mrs. Smith worked diligently with co-workers to 31
grow the Purchasing Card Program from it’s infancy to currently 32
having just over 600 cards; and 33
34
WHEREAS, Mrs. Smith helped to ensure our payments were 35
made timely each month to our Purchasing Card Provider which 36
enabled Chesterfield County to receive just under a total of 37
$800,000 in rebates from 2012 to 2023; and 38
39
WHEREAS, Mrs. Smith has been characterized throughout her 40
career as projecting a positive attitude, being thoughtful with 41
a calm demeanor, and a team player, willing to help in any area 42
of the Accounting Department; and 43
44
WHEREAS, Mrs. Smith was widely respected by her colleagues 45
and elected Accounting Employee of the Quarter in 2006; and 46
47
WHEREAS, Mrs. Smith provided a high level of customer 48
service when working with county and school customers, 49
continually looking for process improvement opportunities, 50
often being mentioned specifically in Accounting’s Customer 51
Satisfaction Survey throughout her career; and 52
53
WHEREAS, Mrs. Smith has demonstrated her loyalty to 54
Chesterfield County through her dedication and 55
conscientiousness; and 56
57
58
59
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DRAFT 2/21/2024
WHEREAS, Chesterfield County and the Board of Supervisors 1
will miss Mrs. Smith’s diligent service, calm demeanor and 2
energetic personality. 3
4
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield 5
County Board of Supervisors recognizes the contributions of 6
Mrs. Drecilla Smith, expresses the appreciation of all 7
residents for her service to the county, and extends its 8
appreciation for her dedicated service and its congratulations 9
upon her retirement. 10
11
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 12
Nays: None. 13
14
15
13.B.1.d. RESOLUTION RECOGNIZING MR. KENNETH L. CREW, 16
DEPARTMENT OF GENERAL SERVICES, FLEET SERVICES 17
DIVISION, UPON HIS RETIREMENT 18
19
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 20
adopted the following resolution: 21
22
WHEREAS, Mr. Kenneth L. Crew retired from the Chesterfield 23
County Department of General Services Fleet Services Division 24
effective February 1, 2024, after more than 40 years of 25
service; and 26
27
WHEREAS, Mr. Crew joined Chesterfield County Public 28
Schools, Department of Pupil Transportation as a Service 29
Mechanic on April 1, 1983; and 30
31
WHEREAS, in September 1992, Mr. Crew, was transferred to 32
the Department of General Services as a Senior Vehicle Mechanic 33
Helper, due to the consolidation of fleet maintenance 34
operations between Chesterfield County Government and 35
Chesterfield County Public Schools; and 36
37
WHEREAS, in 1999, Mr. Crew’s job title was changed to 38
Automotive Technician Apprentice; and 39
40
WHEREAS, in 2001, Mr. Crew graduated from the School of 41
Quality and Continuous Improvement; and 42
43
WHEREAS, in 2005, Mr. Crew’s position was reclassified to 44
a Senior Labor Crew Chief with a working title of Service 45
Manager; and 46
47
WHEREAS, Mr. Crew was instrumental and took the lead in 48
the daily coordination of various activities and special 49
projects for the Fleet Services Division, including but not 50
limited to, vehicle surplus sales, processing of vehicles 51
deemed as total losses, fuel station operations and expanding 52
Fleet’s usage of alternative fuels; and 53
54
WHEREAS, Mr. Crew played a critical role in assisting with 55
preparation and oversight during the construction of Fleet 56
Services’ fuel site at CTC-Hull in 2022; and 57
58
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield 59
County Board of Supervisors, on the 21st day of February 2024 60
publicly recognizes the outstanding contributions of Mr. 61
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DRAFT 2/21/2024
Kenneth L. Crew, expresses the appreciation of all citizens 1
for his service to Chesterfield County, and extends 2
appreciation for his dedicated service to the County, 3
congratulations upon his retirement, and best wishes for a long 4
and happy retirement. 5
6
AND, BE IT FURTHER RESOLVED that a copy of the resolution 7
be presented to Mr. Crew and that the resolution be permanently 8
recorded among the papers of the Board of Supervisors of 9
Chesterfield County, Virginia. 10
11
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 12
Nays: None. 13
14
15
13.B.2. REAL PROPERTY REQUESTS 16
17
13.B.2.a. ACCEPTANCE OF PARCELS OF LAND 18
19
13.B.2.a.1. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO HULL 20
STREET ROAD FROM CR GILL, LLC 21
22
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 23
accepted the conveyance of two parcels of land containing a 24
total of 0.112 acres adjacent to Hull Street Road from CR Gill, 25
LLC and authorized the County Administrator to execute the 26
deed. 27
28
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 29
Nays: None. 30
31
32
13.B.2.a.2. DESIGNATION OF A PARCEL OF LAND FOR THE A.M. 33
DAVIS ELEMENTARY SCHOOL REPLACEMENT PROJECT 34
35
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 36
approved the designation of a parcel of land containing 0.157 37
acres for the A.M. Davis Elementary School replacement project. 38
39
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 40
Nays: None. 41
42
43
13.B.2.b. REQUESTS TO QUITCLAIM 44
45
13.B.2.b.1. REQUEST TO QUITCLAIM A PORTION OF A 16’ WATER 46
EASEMENT ACROSS THE PROPERTY OWNED BY GOULDIN 47
PROPERTIES, LLC 48
49
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 50
authorized the Chairman of the Board of Supervisors and the 51
County Administrator to execute a quitclaim deed to quitclaim 52
a portion of a 16’ water easement across the property owned by 53
Gouldin Properties LLC. 54
55
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 56
Nays: None. 57
58
59
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13.B.2.b.2. REQUEST TO QUITCLAIM A 16’ DRAINAGE EASEMENT 1
ACROSS PROPERTY OWNED BY DRP VA 2, LLC 2
3
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 4
authorized the Chairman of the Board of Supervisors and the 5
County Administrator to execute a quitclaim deed to quitclaim 6
a 16’ drainage easement across property owned by DRP VA 2, LLC. 7
8
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 9
Nays: None. 10
11
12
13.B.3. ACCEPTANCE OF STATE ROADS 13
14
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 15
adopted the following resolution: 16
17
WHEREAS, the streets described below are shown on a plat 18
recorded in the Clerk’s Office of the Circuit Court of 19
Chesterfield County; and 20
21
WHEREAS, the Resident Engineer for the Virginia 22
Department of Transportation has advised this Board the streets 23
meet the requirements established by the Subdivision Street 24
Requirements of the Virginia Department of Transportation. 25
26
NOW, THEREFORE, BE IT RESOLVED, that this Board requests 27
the Virginia Department of Transportation to add the streets 28
described below to the secondary system of state highways, 29
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, 30
and the Department’s Subdivision Street Requirements. 31
32
AND, BE IT FURTHER RESOLVED, that this Board guarantees 33
a clear and unrestricted right-of-way, as described, and any 34
necessary easements for cuts, fills and drainage. 35
36
AND, BE IT FURTHER RESOLVED, that a certified copy of this 37
resolution be forwarded to the Resident Engineer for the 38
Virginia Department of Transportation. 39
40
Project/Subdivision: The Villas at Iron Mill Section 3 41
Type Change to the Secondary System of State Highways: 42
Additions 43
Reason for Change: New Subdivision Streets 44
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334 45
Street Name and/or Route Number 46
• Ellerbee Mill Avenue, State Route Number 8504 47
From: 0.01 miles north of Bradenton Drive, (Route 8503) 48
To: Ellerbee Mill Court, (Route 8506), a distance of 49
0.04 miles 50
Recordation Reference: Plat Book 294, Page 93 51
Right of Way width (feet) = 50 52
• Ellerbee Mill Avenue, State Route Number 8504 53
From: Ellerbee Mill Court, (Route 8506) 54
To: The cul-de-sac, a distance of 0.09 miles 55
Recordation Reference: Plat Book 294, Page 93 56
Right of Way width (feet) = 47 57
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• Ellerbee Mill Court, State Route Number 8506 1
From: Ellerbee Mill Avenue, (Route 8504) 2
To: The cul-de-sac, a distance of 0.05 miles 3
Recordation Reference: Plat Book 294, Page 93 4
Right of Way width (feet) = 47 5
6
And, further, the Board adopted the following resolution: 7
8
WHEREAS, the street described below is shown on a plat 9
recorded in the Clerk’s Office of the Circuit Court of 10
Chesterfield County; and 11
12
WHEREAS, the Resident Engineer for the Virginia 13
Department of Transportation has advised this Board the street 14
meets the requirements established by the Subdivision Street 15
Requirements of the Virginia Department of Transportation. 16
17
NOW, THEREFORE, BE IT RESOLVED, that this Board requests 18
the Virginia Department of Transportation to add the street 19
described below to the secondary system of state highways, 20
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, 21
and the Department’s Subdivision Street Requirements. 22
23
AND, BE IT FURTHER RESOLVED, that this Board guarantees 24
a clear and unrestricted right-of-way, as described, and any 25
necessary easements for cuts, fills and drainage. 26
27
AND, BE IT FURTHER RESOLVED, that a certified copy of this 28
resolution be forwarded to the Resident Engineer for the 29
Virginia Department of Transportation. 30
31
Project/Subdivision: Iron Mill Connector Road Phase 1C 32
Type Change to the Secondary System of State Highways: 33
Additions 34
Reason for Change: New Subdivision Streets 35
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334 36
Street Name and/or Route Number 37
• Iron River Drive, State Route Number 7952 38
From: 0.04 miles north of Berkley Mill Drive, (Route 39
8249) 40
To: Ecoff Avenue, (Route 1502), a distance of 0.15 41
miles 42
Recordation Reference: Deed of Book 10171, Page 76; Plat 43
Book 217, Page 71 44
Right of Way width (feet) = 70 45
46
And, further, the Board adopted the following resolution: 47
48
WHEREAS, the street described below is shown on a plat 49
recorded in the Clerk’s Office of the Circuit Court of 50
Chesterfield County; and 51
52
WHEREAS, the Resident Engineer for the Virginia 53
Department of Transportation has advised this Board the street 54
meets the requirements established by the Subdivision Street 55
Requirements of the Virginia Department of Transportation. 56
57
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DRAFT 2/21/2024
NOW, THEREFORE, BE IT RESOLVED, that this Board requests 1
the Virginia Department of Transportation to add the street 2
described below to the secondary system of state highways, 3
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, 4
and the Department’s Subdivision Street Requirements. 5
6
AND, BE IT FURTHER RESOLVED, that this Board guarantees 7
a clear and unrestricted right-of-way, as described, and any 8
necessary easements for cuts, fills and drainage. 9
10
AND, BE IT FURTHER RESOLVED, that a certified copy of this 11
resolution be forwarded to the Resident Engineer for the 12
Virginia Department of Transportation. 13
14
Project/Subdivision: Iron Mill Section 3 15
Type Change to the Secondary System of State Highways: 16
Additions 17
Reason for Change: New Subdivision Streets 18
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334 19
Street Name and/or Route Number 20
• Claimont Mill Drive, State Route Number 8085 21
From: 0.02 miles north of Berkley Mill Drive, (Route 22
8249) 23
To: The cul-de-sac, a distance of 0.08 miles 24
Recordation Reference: Plat Book 282, Page 20 25
Right of Way width (feet) = 50 26
27
And, further, the Board adopted the following resolution: 28
29
WHEREAS, the street described below is shown on a plat 30
recorded in the Clerk’s Office of the Circuit Court of 31
Chesterfield County; and 32
33
WHEREAS, the Resident Engineer for the Virginia 34
Department of Transportation has advised this Board the street 35
meets the requirements established by the Subdivision Street 36
Requirements of the Virginia Department of Transportation. 37
38
NOW, THEREFORE, BE IT RESOLVED, that this Board requests 39
the Virginia Department of Transportation to add the street 40
described below to the secondary system of state highways, 41
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, 42
and the Department’s Subdivision Street Requirements. 43
44
AND, BE IT FURTHER RESOLVED, that this Board guarantees 45
a clear and unrestricted right-of-way, as described, and any 46
necessary easements for cuts, fills and drainage. 47
48
AND, BE IT FURTHER RESOLVED, that a certified copy of 49
this resolution be forwarded to the Resident Engineer for the 50
Virginia Department of Transportation. 51
52
Project/Subdivision: The Villas at Iron Mill Section 2 53
Type Change to the Secondary System of State Highways: 54
Additions 55
Reason for Change: New Subdivision Streets 56
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334 57
Street Name and/or Route Number 58
24-21
DRAFT 2/21/2024
• Ellerbee Mill Terrace, State Route Number 8505 1
From: 0.02 miles east of Ellerbee Mill Avenue, (Route 2
8504) 3
To: The cul-de-sac, a distance of 0.05 miles 4
Recordation Reference: Plat Book 285, Page 83 5
Right of Way width (feet) = 50 6
7
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 8
Nays: None. 9
10
11
13.B.4. ACCEPTANCE OF STATE ROADS – CORRECTIONS OF ITEMS 12
PREVIOUSLY SUBMITTED 13
14
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 15
approved the following corrections to the following resolution 16
for the referenced state road acceptances: 17
18
WHEREAS, the streets described below are shown on a plat 19
recorded in the Clerk’s Office of the Circuit Court of 20
Chesterfield County; and 21
22
WHEREAS, the Resident Engineer for the Virginia 23
Department of Transportation has advised this Board the streets 24
meet the requirements established by the Subdivision Street 25
Requirements of the Virginia Department of Transportation. 26
27
NOW, THEREFORE, BE IT RESOLVED, that this Board requests 28
the Virginia Department of Transportation to add the streets 29
described below to the secondary system of state highways, 30
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, 31
and the Department’s Subdivision Street Requirements. 32
33
AND, BE IT FURTHER RESOLVED, that this Board guarantees 34
a clear and unrestricted right-of-way, as described, and any 35
necessary easements for cuts, fills and drainage. 36
37
AND, BE IT FURTHER RESOLVED, that a certified copy of this 38
resolution be forwarded to the Resident Engineer for the 39
Virginia Department of Transportation. 40
41
Project/Subdivision: Forest Hills at Magnolia Green Section 42
1 43
Type Change to the Secondary System of State Highways: 44
Additions 45
Reason for Change: New Subdivision Streets 46
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334 47
Street Name and/or Route Number 48
• Stonewolf Drive, State Route Number 8507 49
From: Woolridge Road, (Route 7766) 50
To: Bay Point Way, (Route 8508), a distance of 0.07 51
miles 52
Recordation Reference: Plat Book 269, Page 54 53
Right of Way width (feet) = 50 54
55
24-22
DRAFT 2/21/2024
• Stonewolf Drive, State Route Number 8507 1
From: Bay Point Way, (Route 8508) 2
To: Stonewolf Court, (Route 8509), a distance of 0.06 3
miles 4
Recordation Reference: Plat Book 269, Page 54 5
Right of Way width (feet) = 50 6
• Stonewolf Drive, State Route Number 8507 7
From: Stonewolf Court, (Route 8509) 8
To: Grand Haven Lane, (Route 8510), a distance of 0.10 9
miles 10
Recordation Reference: Plat Book 269, Page 54 11
Right of Way width (feet) = 50 12
• Stonewolf Drive, State Route Number 8507 13
From: Grand Haven Lane, (Route 8510) 14
To: The cul-de-sac, a distance of 0.05 miles 15
Recordation Reference: Plat Book 269, Page 54 16
Right of Way width (feet) = 50 17
• Stonewolf Court, State Route Number 8509 18
From: Stonewolf Drive, (Route 8507) 19
To: The cul-de-sac, a distance of 0.12 miles 20
Recordation Reference: Plat Book 269, Page 54 21
Right of Way width (feet) = 50 22
• Bay Point Way, State Route Number 8508 23
From: Stonewolf Drive, (Route 8507) 24
To: Grand Haven Lane, (Route 8510), a distance of 0.24 25
miles 26
Recordation Reference: Plat Book 269, Page 54 27
Right of Way width (feet) = 50 28
• Grand Haven Lane, State Route Number 8510 29
From: Stonewolf Drive, (Route 8507) 30
To: Grand Haven Court, (Route 8511), a distance of 0.08 31
miles 32
Recordation Reference: Plat Book 269, Page 54 33
Right of Way width (feet) = 50 34
35
• Grand Haven Lane, State Route Number 8510 36
From: Grand Haven Court, (Route 8511) 37
To: Bay Point Way, (Route 8508), a distance of 0.09 38
miles 39
Recordation Reference: Plat Book 269, Page 54 40
Right of Way width (feet) = 50 41
• Grand Haven Lane, State Route Number 8510 42
From: Bay Point Way, (Route 8508) 43
To: Woolridge Road, (Route 7766), a distance of 0.07 44
miles 45
Recordation Reference: Plat Book 269, Page 54 46
Right of Way width (feet) = 50 47
• Grand Haven Court, State Route Number 8511 48
From: Grand Haven Lane, (Route 8510) 49
To: The cul-de-sac, a distance of 0.04 miles 50
Recordation Reference: Plat Book 269, Page 54 51
Right of Way width (feet) = 50 52
53
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 54
Nays: None. 55
56
24-23
DRAFT 2/21/2024
13.B.5. AWARD AND EXECUTE CONSTRUCTION CONTRACT AND APPROVE 1
ALL POTENTIAL CHANGE ORDERS FOR RIVER CITY 2
SPORTSPLEX – SYNTHETIC TURF FIELDS 3
4
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 5
authorized the Director of Procurement to (1) award a 6
construction contract in the amount of $9,170,224 to Landtek 7
Group Inc., the lowest responsive and responsible bidder, and 8
(2) approve all necessary change orders, up to the amount 9
budgeted for the project for the River City Sportsplex – 10
Synthetic Turf Fields project. 11
12
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 13
Nays: None. 14
15
16
13.B.6. AUTHORIZATION TO PROCEED WITH PEDESTRIAN 17
IMPROVEMENT PROJECTS 18
19
On motion of Dr. Miller, seconded by Mr. Ingle, the Board took 20
the following actions: 21
22
1. Authorized the County Administrator to enter into the 23
customary VCOT/County agreements/contracts, 24
permits/mitigation agreements, and surety agreements, 25
acceptable to the County Attorney; 26
2. Authorized the County Administrator to proceed/continue 27
with the design and right-of-way acquisition, including 28
the advertisement of an eminent domain public hearing if 29
necessary, and to accept the conveyance of right-of-way 30
and easements that are acquired; 31
3. Authorized the Chair of the Board of Supervisors and 32
County Administrator to execute easement agreements for 33
the relocation of utilities; and, 34
4. Authorized the Director of Procurement to proceed with 35
the advertisement for a construction contract. 36
37
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 38
Nays: None. 39
40
41
13.B.7. AUTHORIZE ADVERTISEMENT OF 2024 CALENDAR YEAR RATES 42
AND OTHER REQUIRED LEGAL NOTICES AND TO SET PUBLIC 43
HEARINGS RELATED TO PROPOSED FY2025 BUDGET 44
45
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 46
authorized advertisement of 2024 calendar year rates and other 47
required legal notices and to set public hearings related to 48
the proposed FY2025 budget. 49
50
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 51
Nays: None. 52
53
54
55
56
57
24-24
DRAFT 2/21/2024
13.B.8. AUTHORIZED ADVERTISEMENT OF PROPOSED ORDINANCE 1
CHANGES FOR THE FY2025 WATER AND WASTEWATER UTILITY 2
RATES 3
4
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 5
authorized advertisement of a public hearing for proposed 6
ordinance changes for the FY2025 water and wastewater utility 7
rates. 8
9
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 10
Nays: None. 11
12
13
13.B.9. AUTHORIZE AMENDMENT TO SCHOOLS APPROPRIATION FOR 14
ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF 15
FUNDS (ESSER II) 16
17
On motion of Dr. Miller, seconded by Mr. Ingle, the Board 18
authorized amendments to the Schools’ appropriation for 19
Elementary and Secondary School Emergency Relief Funds (ESSER 20
II). 21
22
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 23
Nays: None. 24
25
26
13.B.10. SET PUBLIC HEARING 27
28
13.B.10.a. TO CONSIDER THE QUITCLAIM OF A PORTION OF CENTRE 29
STREET 30
31
On motion of Dr. Miller, seconded by Mr. Ingle, the Board set 32
March 13, 2024, as the date to hold a public hearing to consider 33
the quitclaim of a portion of Centre Street. 34
35
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 36
Nays: None. 37
38
39
13.B.10.b. TO CONSIDER AMENDING COUNTY CODE SECTION 14-25 40
(LAKE CHESDIN, RESTRICTIONS ON RECREATIONAL OF 41
OTHER USE) TO CHANGE THE PROHIBITED AREA NEAR 42
THE GEORGE F. BRASFIELD DAM, INCREASE THE FINES 43
FOR VIOLATIONS OF THE ORDINANCE, AND UPDATE THE 44
REFERENCE TO THE VIRGINIA DEPARTMENT OF GAME AND 45
INLAND FISHERIES 46
47
On motion of Dr. Miller, seconded by Mr. Ingle, the Board set 48
March 13, 2024, as the date to hold a public hearing to consider 49
amending County Code Section 14-25 (Lake Chesdin, restrictions 50
on recreational of other use) to change the prohibited area 51
near the George F. Brasfield Dam, increase the fines for 52
violations of the ordinance, and update the reference to the 53
Virginia Department of Game and Inland Fisheries. 54
55
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 56
Nays: None. 57
58
59
24-25
DRAFT 2/21/2024
13.B.10.c. TO CONSIDER AN ORDINANCE TO AMEND COUNTY CODE 1
SECTION 7-4 (SATELLITE ABSENTEE VOTING 2
LOCATIONS) TO ESTABLISH THE CENTRAL LIBRARY AS 3
AN ADDITIONAL SATELLITE ABSENTEE VOTING LOCATION 4
WHICH WILL REPLACE THE REGISTRAR’S OFFICE 5
6
On motion of Dr. Miller, seconded by Mr. Ingle, the Board set 7
March 13, 2024, as the date to hold a public hearing to consider 8
an ordinance to amend County Code Section 7-4 (satellite 9
absentee voting locations) to establish the Central Library as 10
an additional satellite absentee voting location which will 11
replace the Registrar’s Office. 12
13
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 14
Nays: None. 15
16
17
13.B.10.d. TO CONSIDER AN ORDINANCE TO AMEND COUNTY CODE 18
SECTION 7-3 (PRECINCT BOUNDARIES AND POLLING 19
PLACES) TO COMBINE VOTING PRECINCTS, ESTABLISH 20
NEW POLLING PLACES AND RELOCATE POLLING PLACES 21
22
On motion of Dr. Miller, seconded by Mr. Ingle, the Board set 23
March 13, 2024, as the date to hold a public hearing to consider 24
an ordinance to amend County Code Section 7-3 (precinct 25
boundaries and polling places) to combine voting precincts, 26
establish new polling places and relocation polling places. 27
28
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 29
Nays: None. 30
31
32
14. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED 33
MATTERS 34
35
Mr. Mike Uzel expressed concerns relative to the costs of 36
inflation and increase of taxes on real estate. 37
38
Ms. Caroline Smith expressed concerns relative to increase of 39
tax burdens on county citizens. 40
41
Ms. Cheryl Nici-O’Connell expressed concerns relative to costs 42
of inflation and impacts on senior citizens and small business 43
owners. 44
45
Mr. Jerry Turner expressed concerns relative to tax assessments 46
on apartment complexes. 47
48
Mr. Greg Allen expressed concerns relative to crime in county 49
parks. 50
51
52
15. DEFERRED ITEMS FROM PREVIOUS MEETINGS 53
54
There were no deferred items from previous meetings. 55
56
57
58
59
60
24-26
DRAFT 2/21/2024
17. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING 1
PLACED ON THE CONSENT AGENDA 2
3
23SN0087 4
5
In Bermuda Magisterial District, Meadowville Road Rezoning is 6
a request to rezone from Agricultural (A), Neighborhood 7
Business (C-2), and Community Business (C-3) to Community 8
Business (C-3) with conditional use planned development to 9
permit exceptions to ordinance requirements and amendment of 10
zoning district map on 5.46 acres known as 27, 101, 107, 109, 11
111, and 121 Meadowville Road, and 108, 116, 200, and 204 East 12
Hundred Road. Density will be controlled by zoning conditions 13
or ordinance standards. The Comprehensive Plan suggests the 14
property is appropriate for Community Business use. Tax IDs 15
814-652-5387, 6781, 7781, 7994; 814-653-4407, 5807, 6613, 7317, 16
7920, and 8631. 17
18
Ms. Hall introduced Case 23SN0087. She stated the applicant is 19
requesting a deferral until the Board’s regularly scheduled 20
April 24, 2024, meeting. 21
22
Mr. Holland called for public comment on the deferral request. 23
24
There being no one to speak to the deferral, the public hearing 25
was closed. 26
27
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board 28
deferred Case 23SN0087 until their April 24, 2024, regularly 29
scheduled meeting. 30
31
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 32
Nays: None. 33
34
35
Ms. Hall stated for each case on the consent agenda, staff has 36
received written confirmation from the applicants that they 37
agree with the conditions being imposed and all proffers are 38
offered in compliance with state law. 39
40
19SN0626 41
42
In Midlothian Magisterial District, Cambium Tree Service is a 43
request for conditional use to permit a business (tree service) 44
incidental to a dwelling and amendment of zoning district map 45
in an Agricultural (A) District on 3.3 acres known as 800 and 46
804 Ruthers Road. Density will be controlled by zoning 47
conditions or ordinance standards. The Comprehensive Plan 48
suggests the property is appropriate for Medium-High Density 49
Residential (4-8 dwellings per acre) and Suburban Residential 50
II (2-4 dwellings per acre). Tax IDs 760-703-8953 and 761-703-51
2752. 52
53
Ms. Hall introduced Case 19SN0626. She stated staff received 54
no comments on the case, and the Planning Commission and staff 55
recommended approval, subject to the conditions in the staff 56
report. 57
58
Mr. Holland called for public comment. 59
24-27
DRAFT 2/21/2024
There being no one to speak to the issue, the public hearing 1
was closed. 2
3
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board 4
approved Case 19SN0626, subject to the following conditions: 5
6
1. Non-Transferable Ownership. This Conditional Use approval 7
shall be granted to Brian A. Greene, exclusively, and shall 8
not be transferable nor run with the land. (P) 9
10
2. Use Limitation. This Conditional Use approval shall be for 11
the operation of a contractor’s office and storage yard 12
(tree service business), incidental to a dwelling. 13
Activities related to the tree service business other than 14
storage and the associated loading and unloading of 15
vehicles and equipment specified in Condition 4 shall be 16
prohibited. Prohibited activities include, but are not 17
limited to, chopping, grinding and mulching. (P) 18
19
3. Time Limitation. This Conditional Use approval shall be 20
granted for a period not to exceed three (3) years from the 21
date of approval. (P) 22
23
4. Equipment Storage. As part of this business the following 24
equipment may be stored on the Property: 25
26
a. One (1) bucket truck 27
b. One (1) grapple truck 28
c. Two (2) chippers 29
d. Four (4) trailers 30
e. Two (2) loaders 31
f. Two (2) stump grinders 32
33
No other equipment or materials may be stored on the 34
Property for this use. (P) 35
36
5. Location of Use. The use shall be confined to the existing 37
dwelling, accessory buildings and the storage areas noted 38
on Exhibit A, dated December 27, 2023. (P) 39
40
6. Existing Screening. Existing evergreen trees shall be 41
maintained in the general location shown on Exhibit A, 42
dated December 27, 2023. All existing vegetation on the 43
property shall remain and no additional clearing shall be 44
permitted to accommodate this use. (P) 45
46
7. Employees and Clients. No more than four (4) employees, 47
other than the applicant, shall be permitted to work on the 48
premises. No clients shall be permitted on the Property. 49
(P) 50
51
8. Signage. No signs shall be permitted to identify this use. 52
(P) 53
54
9. Hours of Operation. The contractor’s office and storage 55
yard (tree service business), to include the movement of 56
equipment, shall be limited to Monday through Friday from 57
7:00 a.m. to 5:30 p.m. and Saturday from 7:30 a.m. to 1:00 58
p.m. There shall be no operation of the use on Sunday. (P) 59
60
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 61
Nays: None. 62
63
24-28
DRAFT 2/21/2024
23SN0027 1
2
In Bermuda Magisterial District, Ansay RV is a request for 3
conditional use to permit parking of a recreational vehicle 4
outside of the rear yard and amendment of zoning district map 5
in a Residential (R-15) District on 0.44 acre known as 11918 6
Warfield Ridge Drive. Density will be controlled by zoning 7
conditions or ordinance standards. The Comprehensive Plan 8
suggests the property is appropriate for Residential use (2.5 9
dwellings per acre or less). Tax ID 796-657-1084. 10
11
Ms. Hall introduced Case 23SN0027. She stated staff received 12
no comments on the case, and the Planning Commission and staff 13
recommended approval, subject to the conditions in the staff 14
report. 15
16
Mr. Holland called for public comment. 17
18
There being no one to speak to the issue, the public hearing 19
was closed. 20
21
On motion of Mr. Ingle, seconded by Ms. Schneider, the Board 22
approved Case 23SN0027, subject to the following conditions: 23
24
1. Non-Transferable Ownership. This Conditional Use approval 25
shall be granted exclusively to Joseph Ansay and shall not 26
be transferable nor run with the land. (P) 27
28
2. Use. This Conditional Use approval shall be for the parking 29
of one (1) recreational vehicle having no more than two (2) 30
axels and no greater than twenty-five (25) feet in length 31
as well as associated carport, as shown on Exhibit A. (P) 32
33
3. Screening. A 6-foot opaque (wood or vinyl type material) 34
fence and requisite landscaping (three (3) medium sized 35
evergreen shrubs) shall be installed as illustrated on 36
Exhibit A within thirty (30) days of approval. (P) 37
38
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 39
Nays: None. 40
41
42
23SN0080 43
44
In Dale Magisterial District, Haase Special Events Venue is a 45
request for conditional use to permit an events venue and 46
amendment of zoning district map in an Agricultural (A) 47
District on 13.42 acres known as 5400 and 5418 Newbys Bridge 48
Road. Density will be controlled by zoning conditions or 49
ordinance standards. The Comprehensive Plan suggests the 50
property is appropriate for Suburban Residential II use (2 to 51
4 dwellings per acre). Tax IDs 758-681-4279 and 758-681-2847. 52
53
Ms. Hall introduced Case 23SN0080. She stated staff received 54
no comments on the case, and the Planning Commission and staff 55
recommended approval, subject to the conditions in the staff 56
report. 57
58
Mr. Holland called for public comment. 59
24-29
DRAFT 2/21/2024
There being no one to speak to the issue, the public hearing 1
was closed. 2
3
On motion of, seconded by, the Board approved Case 23SN0080, 4
subject to the following conditions: 5
6
1. Non-Transferable Ownership and Occupancy. This 7
Conditional Use shall be granted to Jason Haase & Kirstin 8
Berben-Haase exclusively and shall not be transferable 9
nor run with the land. (P) 10
11
2. Use Limitation. 12
a. This Conditional Use shall be for the operation of a 13
special events business to permit, but not be limited 14
to, weddings/receptions, movie sets/photo shoots, 15
reunions, church gatherings, corporate functions, 16
seasonal festivals, and picnics. 17
b. Event activities and associated parking shall be 18
limited to the areas depicted in Exhibit A – Proposed 19
Layout Exhibit. 20
c. No event shall be conducted on the Property without 21
an owner being present to supervise and manage guests 22
on the premises. (P) 23
24
3. Number of Events. A maximum of ten (10) events can be held 25
each calendar year. (P) 26
27
4. Maximum Number Guests. The number of special events guests 28
shall not exceed 150 guests. (P) 29
30
5. Hours of Operation. Special events shall take place only 31
on Saturdays or Sundays and will run from 10:00 a.m. to 32
10:00 p.m. (P) 33
34
6. Improvements Serving Special Events Center Use. 35
Improvements serving the special events business use shall 36
be limited to those improvements currently existing on 37
the Property. Temporary structures such as tents and 38
trailers are permitted and must be removed the day 39
following the event. (P) 40
41
7. Public Address. Use of an outside public address system 42
shall be limited to live and/or amplified music. Noise 43
generated by this system shall not exceed fifty-five (55) 44
dB as measured at the parcel boundaries. (P) 45
46
8. Parking. 47
a. There shall be a minimum of seventy-five (75) parking 48
spaces. 49
b. Parking surfaces shall contain a natural/grass 50
surface. (P) 51
52
9. Time Limit. This use shall be permitted for five (5) years 53
from the date of approval. (P) 54
55
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 56
Nays: None. 57
58
59
24-30
DRAFT 2/21/2024
23SN0086 1
2
In Midlothian Magisterial District, Sarver Daycare and 3
Subdivision is a request for conditional use for a daycare plus 4
conditional use planned development to permit exceptions to 5
ordinance requirements and amendment of zoning district map in 6
an Agricultural (A) District on a 1.71 acres known as 8318 7
Elkhardt Road. Density will be controlled by zoning conditions 8
or ordinance standards. The Comprehensive Plan suggests the 9
property is appropriate for Suburban Residential II use (2 to 10
4 dwellings per acre). Tax ID 758-700-6759. 11
12
Ms. Hall introduced Case 23SN0086. She stated staff received 13
no comments on the case, and the Planning Commission and staff 14
recommended approval, subject to the conditions in the staff 15
report. 16
17
Mr. Holland called for public comment. 18
19
There being no one to speak to the issue, the public hearing 20
was closed. 21
22
On motion of Dr. Miller, seconded by Mr. Holland, the Board 23
approved Case 23SN0086, subject to the following conditions: 24
25
1. Setback for Principal Dwelling. The front yard setback 26
for the principal dwelling shall be a minimum of fifteen 27
(15) feet as shown in Exhibit A. No further additions to 28
the dwelling shall be permitted within the front yard 29
setback. (P) 30
31
2. Use. This conditional use shall be for a play area 32
accessory to a daycare center. The location of the play 33
area shall be as shown on Exhibit A as “AREA TO BE USED 34
AS PLAY AREA”. (P) 35
36
3. Fence for Play Area. A wooden privacy fence shall be 37
installed along the boundaries of the play area as 38
identified on Exhibit A. (P) 39
40
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 41
Nays: None. 42
43
44
23SN0101 45
46
In Bermuda Magisterial District, Lawing Drive Rezoning is a 47
request to rezone from Agricultural (A) to General Industrial 48
(I-2) and amendment of zoning district map on 1.06 acres 49
located approximately 1,140 feet off the west line of Lawing 50
Drive, 1,200 feet south of Old Bermuda Hundred Road. Density 51
will be controlled by zoning conditions or ordinance standards. 52
The Comprehensive Plan suggests the property is appropriate 53
for Corporate Office/Research & Development/Light Industrial 54
use. Tax IDs 805-648-5598 and 6084. 55
56
Ms. Hall introduced Case 23SN0101. She stated staff received 57
no comments on the case, and the Planning Commission and staff 58
recommended approval, subject to the conditions in the staff 59
report. 60
24-31
DRAFT 2/21/2024
Mr. Holland called for public comment. 1
2
There being no one to speak to the issue, the public hearing 3
was closed. 4
5
On motion of Mr. Ingle, seconded by Mr. Holland, the Board 6
approved Case 23SN0101, subject to the following proffered 7
conditions: 8
9
1. Master Plan. 10
a. For any development that utilizes outside storage 11
use, development of the Property shall generally 12
conform to the Conceptual Plan (Exhibit A), titled 13
“Lawing Drive Rezoning Conceptual Plan”, last 14
revised October 27, 2023, with respect to the general 15
layout of buildings, uses, parking, outside storage, 16
access, and setbacks. The layout on the Conceptual 17
Plan is conceptual in nature and may vary based on 18
the final site plan depending on final engineering 19
and environmental studies or as otherwise approved 20
by the Planning Commission at the time of plans 21
review. 22
23
b. Any development of the Property with I-1 uses only 24
may be developed in accordance with the Zoning 25
Ordinance and shall not be subject to the layout 26
requirements in Exhibit A. (P). 27
28
2. Uses. Uses shall be limited to those uses permitted by-29
right or with restrictions in the Light Industrial (I-1) 30
District. In addition, the following General Industrial 31
(I-2) use is also permitted with the following 32
restrictions: 33
34
a. Outside storage, provided that the use is limited to 35
an area of no more than 500 square feet and is 36
screened by site, building or landscaping design. 37
(P) 38
39
3. Preservation & Supplementation of Landscaping in 40
Setbacks. Landscaping within all required setbacks shall 41
be maintained, except where an access into the site is 42
required. Where insufficient landscaping exists in these 43
setbacks, supplementation of landscaping shall be 44
provided to meet the perimeter landscaping requirement of 45
the Emerging Growth Design District. (P) 46
47
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 48
Nays: None. 49
50
51
23SN0105 52
53
In Dale Magisterial District, Huggins Dog Grooming is a request 54
for conditional use to permit a business from the home (dog 55
grooming) and amendment of zoning district map in a Residential 56
(R-7) District on 0.27 acre known as 6236 Philbrook Road. 57
Density will be controlled by zoning conditions or ordinance 58
standards. The Comprehensive Plan suggests the property is 59
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appropriate for Suburban Residential II use (2 to 4 dwellings 1
per acre). Tax ID 782-682-4864. 2
3
Ms. Hall introduced Case 23SN0105. She stated staff received 4
no comments on the case, and the Planning Commission and staff 5
recommended approval, subject to the conditions in the staff 6
report. 7
8
Mr. Holland called for public comment. 9
10
There being no one to speak to the issue, the public hearing 11
was closed. 12
13
On motion of Mr. Holland, seconded by Mr. Ingle, the Board 14
approved Case 23SN0105, subject to the following conditions: 15
16
1. Use. This conditional use approval shall be for a business 17
from the home to permit a pet grooming business. 18
a. Boarding of animals shall not be permitted. 19
b. No outdoor dog runs shall be permitted. 20
c. Dogs will be leashed when taken outside. (P) 21
22
2. Non-Transferable Ownership. This conditional use approval 23
shall be granted exclusively to Patricia Huggins and shall 24
not be transferable nor run with the land. (P) 25
26
3. Hours of Operation. The business will operate Monday 27
through Saturday from 8:00 a.m. to 8:00 p.m. Clients will 28
be seen by appointment only. (P) 29
30
4. Staff. No staff from outside the home will work for the 31
business. (P) 32
33
5. Time Limit. This use shall be permitted for a period of 34
five (5) years from the date of approval. (P) 35
36
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 37
Nays: None. 38
39
40
23SN0112 41
42
In Matoaca Magisterial District, Tuckmar Subdivision Amendment 43
is a request to amend zoning approval (Case 04SN0205) relative 44
to garage orientation and restrictive covenant requirements 45
and amendment of zoning district map in a Residential (R-12) 46
District on 130.07 acres fronting approximately 1,725 feet 47
along the south line of Genito Road, 1,390 feet west of Mount 48
Hermon Road. Density will be controlled by zoning conditions 49
or ordinance standards. The Comprehensive Plan suggests the 50
property is appropriate for Phased Suburban Residential uses 51
(Maximum of 2 dwellings per acre). Tax IDs 699-688-7193; 699-52
690-7639; 700-687-4698, 4871, 4881, 4890, 5260, 6354, 6799, 53
6888, 6975, 7042, 7552, 8075, 8188, 8951, 9857, 9981; 700-688-54
1857, 3613, 3971, 4058, 4105, 4249, 4280, 4391, 4439, 5122, 55
5198, 5381, 5454, 5730, 6143, 6181, 6357, 6536, 6611, 7079, 56
7258, 7441, 8011, 8100, 8221, 8278, 8443, 8658, 8968, 9436; 57
700-689-2125, 2435, 2944, 3652, 4201, 4210, 4418, 4456, 4725, 58
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5231, 5559, 5836, 9684; 701-687-0070, 0090, 0099; 701-688-1
0008, 0117; and 701-689-1001. 2
3
Ms. Hall introduced Case 23SN0112. She stated staff received 4
no comments on the case, and the Planning Commission and staff 5
recommended approval, subject to the conditions in the staff 6
report. 7
8
Mr. Holland called for public comment. 9
10
There being no one to speak to the issue, the public hearing 11
was closed. 12
13
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board 14
approved Case 23SN0112, subject to the following proffered 15
conditions: 16
17
With the approval of the request, Proffered Condition 14 of 18
Case 04SN0205 shall be deleted, and Proffered Condition 6 of 19
Case 04SN0205 shall be amended as outlined below. All other 20
conditions of Case 04SN0205 shall remain in force and effect. 21
22
The Applicant amends Proffered Condition 6 to read as follows: 23
24
1. Garages. 25
26
a. Dwelling units that provide a garage shall employ 27
rear or side entry garage designs, which may include 28
a side loaded garage plus single car garage set back 29
a minimum of twenty (20) feet behind the front 30
elevation (as generally shown in Image 3 in Exhibit 31
A), provided however, a maximum of twenty (20) 32
percent of the total dwelling units in any 33
subdivision section may employ a front-loaded garage 34
(as generally shown in Images 1, 2 and 4 on Exhibit 35
A) with an upgraded garage door. An upgraded garage 36
door is any door with a minimum of three (3) enhanced 37
features. Enhanced features shall include windows, 38
raised panels, decorative panels, arches, hinge 39
straps or other architectural features on the 40
exterior that enhance the entry (i.e., decorative 41
lintels, shed roof overhangs, arches, columns, 42
keystones, eyebrows, etc.). Flat panel garage doors 43
are prohibited. 44
45
b. Front loaded attached garages shall be permitted to 46
extend as far forward from the front line of the main 47
dwelling as the front line of the covered stoop or 48
front porch provided that the rooflines of the stoop 49
or porch and garage are contiguous. Where the 50
rooflines are not contiguous, garages shall be 51
permitted to project a maximum of six (6) feet 52
forward of the front line of the main dwelling. (P) 53
54
The Applicant hereby offers the following proffered condition: 55
56
2. Front-Loaded Garage Design. Development of dwellings with 57
a front-loaded garage shall be consistent (incorporating 58
similar, but not necessarily identical design elements, 59
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stye and materials) with the conceptual elevations in 1
Exhibit A or another architectural appearance approved by 2
the Planning Director at the time of plans review. (P) 3
4
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 5
Nays: None. 6
7
8
17. ZONING AND MOBILE HOME DISCUSSION CASES 9
10
There were no zoning and/or mobile discussion cases at this 11
time. 12
13
14
18. PUBLIC HEARINGS 15
16
18.A. TO CONSIDER AN ORDINANCE TO AMEND COUNTY CODE SECTION 17
16-31 (APPLICATION; FEES) TO INCREASE THE PROCESSING 18
FEE FOR APPLICATIONS TO VACATE A STREET, ALLEY, ROAD, 19
EASEMENT, PUBLIC WAY, PLAT OR PORTION THEREOF 20
PURSUANT TO CODE OF VIRGINIA SECTION 15.2-2271 OR 21
SECTION 15.2-2272 22
23
Mr. Jeff Mincks stated this date and time has been advertised 24
for the Board to consider an ordinance to amend County Code 25
Section 16-31 (application; fees) to increase the processing 26
fee for applications to vacate a street, alley, road, easement, 27
public way, plat or portion thereof pursuant to Code of 28
Virginia Section 15-2-2271 or Section 15.2-2272. The authority 29
to charge a processing fee is granted by Code of Virginia 30
Section 15.2-2273, and this provision authorizes a processing 31
fee of up to $150. The county has not amended the code since 32
1999, and the costs of processing applications for street, 33
alley, road, easement, public way, and plat vacations have 34
increased since that time and are now in excess of $150. 35
Accordingly, the county proposes to increase the processing 36
fee under the County Code from $100 to $150. 37
38
Mr. Holland called for public comment. 39
40
Ms. Renae Eldred encouraged the Board to implement closing an 41
entire alley during the course of vacation. 42
43
There being no one else to speak to the issue, the public 44
hearing was closed. 45
46
On motion of Dr. Miller, seconded by Ms. Schneider, the Board 47
adopted the following ordinance: 48
49
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF 50
CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTION 16-31 51
RELATING TO APPLICATION; FEES 52
53
BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 54
(1) That Section 16-31 of the Code of the County of Chesterfield, 1997, as amended, 55
is amended as follows: 56
57
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Sec. 16-31. – Application; fees. 1
(a) Each application to vacate a street, alley, road, easement, public way, plat or 2
portion thereof pursuant to Code of Virginia, § 15.2 -2271 or 15.2-2272, shall 3
be submitted to the right-of-way office for administrative review prior to 4
submission to the board of supervisors. Such application shall be made on 5
forms provided by the right -of-way office. 6
7
(b) In addition to the estimated cost of advertising the notice of the public hearing 8
to consider the ordinance to vacate, the applicant shall pay to the county an 9
application processing fee of $100.00 $150.00 for each application submitted 10
hereunder. 11
12
(2) That this ordinance shall become effective immediately upon adoption. 13
14
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 15
Nays: None. 16
17
18
18.B. TO CONSIDER AMENDING SECTION 9-220 OF THE COUNTY CODE 19
TO MODIFY AND RENEW THE ROUTE 1 AND HULL STREET ROAD 20
TECHNOLOGY ZONES 21
22
Mr. Jake Elder stated this date and time has been advertised 23
for the Board to consider amending Section 9-220 of the County 24
Code to modify and renew the Route 1 and Hull Street Road 25
Technology Zones. In accordance with Section 58.1-3850 of the 26
Code of Virginia, the county has created and utilized 27
Technology Zones to grant tax incentives and fee waivers for 28
qualifying new or expanding businesses within certain 29
geographic boundaries of the county. Two of these Technology 30
Zones are set to expire, Route 1 and Hull Street Road 31
Technology Zones. The Board of Supervisors has the authority 32
to modify the boundaries of these Zones and renew the benefits 33
granted within these zones for a period of 10 years. Since the 34
boundaries of these zones were created, the Comprehensive Plan 35
has been updated, modifying the boundaries of where commercial 36
development may be suitable along these corridors. 37
38
Mr. Holland called for public comment. 39
40
Ms. Renae Eldred encouraged further advertisement of small 41
business along the Route 1 corridor. 42
43
There being no one else to speak to the issue, the public 44
hearing was closed. 45
46
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board 47
adopted the following ordinance: 48
49
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY 50
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING 51
AND RE-ENACTING SECTION 9-220 RELATING TO 52
ENTERPRISE ZONES AND SUBZONES AND TECHNOLOGY ZONES 53
54
BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 55
56
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DRAFT 2/21/2024
(1) That Section 9-220 of the Code of the County of Chesterfield, 1997, as amended, is 1
amended and re-enacted to read as follows: 2
3
Sec. 9-220. - Enterprise zones and subzones and technology zones. 4
(a) Pursuant to Code of Virginia, § 58.1 -3850 the following technology zones 5
are created: effective February 21, 2024, the Route 1 Technology Zone and the Hull 6
Street Road Technology Zone; and effective January 1, 2016, the Walt hall Technology 7
Zone, Midlothian Turnpike Technology Zone, and the Meadowdale Meadowbrook 8
Technology Zone. The Route 1 Technology Zone and Hull Street Technology Zone shall 9
be defined by the same geographical boundaries of the Jefferson Davis Technology Zone 10
and Hull Street Technology Zone established in the county on January 1, 2014. The 11
Walthall Technology Zone shall be defined by the same geographical boundaries of the 12
Walthall Enterprise Zone established in the county on January 1, 1996, excepting the 13
areas designated as the Midlothian Turnpike Enterprise Subzone and the Meadowdale 14
Meadowbrook Enterprise Subzone, which effective January 1, 2016, shall define 15
respectively the boundaries of the Midlothian Turnpike Technology Zone a nd the 16
Meadowdale Meadowbrook Technology Zone. Official maps delineating the boundaries 17
of the enterprise zon es and subzones and technology zones shall be maintained by the 18
department of economic development. 19
(b) Pursuant to Code of Virginia, § 58.1 -3850, all tax incentives and 20
regulatory flexibility granted by county ordinance to properties located in a technology 21
zone are granted for a period of ten years. 22
(2) That this ordinance shall become effective upon adoption. 23
24
25
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 26
Nays: None. 27
28
29
18.C. TO CONSIDER AN AMENDMENT TO SECTION 19.1-42 OF THE 30
ZONING ORDINANCE REGARDING PUBLIC NOTICE 31
32
Mr. Thomas Jenkins stated this date and time has been 33
advertised for the Board to consider an amendment to Section 34
19.1-42 of the zoning ordinance regarding public notice. 35
Proposed changes to the zoning ordinance include the following, 36
among other things: removal of a requirement to give a 37
descriptive summary of the application; adding a requirement 38
that the notice shall state the land use and density 39
recommended by the Comprehensive Plan for any application, and 40
the proposed density and/or maximum unit count for a 41
residential application; adding a requirement that the public 42
notice for a zoning case shall include the acreage of the case, 43
a link to map of the subject area, and a list of the addresses 44
or parcel numbers of zoning case; expanding the types of zoning 45
cases for which sign posting and adjacent property owner notice 46
is required; changing where notice is required to be posted; 47
exempting cases of over 250 existing parcels for adjacent 48
property owner notice requirements; and changing the required 49
mailing date of adjoining property owner notices. 50
51
Discussion and questions ensued relative to the process of 52
posing public notices. 53
54
Mr. Holland called for public comment. 55
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DRAFT 2/21/2024
1
Mr. Mike Uzel expressed concerns relative to the lack of 2
summary of information within the notice. 3
4
Mr. Jerry Turner encouraged the publication of notices to 5
property owners within a mile radius of the proposed zoning 6
case. 7
8
Ms. Renae Eldred suggested creating a linkable notice on the 9
county website. 10
11
There being no one else to speak to the issue, the public 12
hearing was closed. 13
14
Discussion and questions ensued relative to the proposal. 15
16
On motion of Mr. Ingle, seconded by Dr. Miller, the Board 17
adopted the following ordinance: 18
19
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 20
1997, 21
AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-42 22
OF THE ZONING ORDIANCE RELATIVE TO PUBLIC NOTICE 23
24
BE IT ORDAINED by the Board of Supervisors of Chesterfield 25
County: 26
27
(1) That Section 19.1 – 42 of the Code of the County of Chesterfield, 1997, as amended, 28
is amended and re-enacted, to read as follows: 29
30
Chapter 19.1 31
ZONING 32
OOO 33
34
Sec. 19.1-42. Notices and Posting. 35
A. Notice Generally and Contents of Notice. Unless otherwise stated in this chapter, 36
the planning department shall prepare a notice for each zoning approval, appeal of 37
the planning director’s decision, interpretation of a zoning district map, historic 38
district or designation of historic district or landmark sites, comprehensive plan 39
amendment, ordinance amendment, schematic plan, administrative site plan, or 40
planning commission site plan. The notice for the proposal shall identify the place or 41
places within the locality where copies of the proposal may be examined. No land 42
may be zoned to a more intensive use classification than was contained in the proposal 43
made available for examination. Such notices shall specify the time and place of any 44
hearing at which persons affected may appear and present their views. 45
46
For all applications, the notice shall include the land use and density, if any, 47
recommended in the comprehensive plan. For any application that includes a 48
residential land use, the notice shall include the proposed density and/or maximum 49
number of dwelling units. 50
51
For administrative variances, the notice shall also state that the planning director will 52
approve or disapprove the application no sooner than 21 days of the postmarked date 53
of notice and advise the recipient of the opportunity to respond in writing to the 54
application prior to the expiration of the 21 days. 55
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DRAFT 2/21/2024
1
B. Newspaper. Notice of a hearing for the following proposals shall be advertised once 2
a week for two successive weeks in a newspaper published, or having general 3
circulation, in the county, with the first notice appearing no more than 14 days before 4
the intended adoption. 5
6
• zoning approval or zoning district map amendment; 7
8
• ordinance or amendment thereto; 9
10
• appeal of decision of the director of planning to the board of zoning appeals; 11
12
• interpretation of the zoning map by the board of zoning appeals; 13
14
• comprehensive plan amendment; or 15
16
• a historic district or designation of landmark or landmark site. 17
18
For any proposed amendment of the zoning ordinance involving a change in zoning 19
map classification of 250 or fewer lots of land, or a change in the applicable zoning 20
ordinance text regulations that decreases the allowed density of any lot of land, the 21
newspaper advertisement shall include the street address or the tax map parcel 22
number of the lots, the approximate acreage subject to the action, and a link to a map 23
of the subject area. 24
25
For any proposed amendment of the zoning ordinance involving a change in zoning 26
map classification of more than 250 lots of land, the newspaper advertisement shall 27
include the approximate acreage subject to the action, a description of the boundaries 28
of the area subject to the changes, and a link to a map of the subject area. 29
30
C. [RESERVED] 31
32
D. Posting of Property. The planning department shall post a notice of the application 33
on the land or building involved for each application for zoning approval, appeal of 34
the planning director’s decision, schematic plan, administrative site plan, or planning 35
commission site plan. The notice shall be posted at reasonable intervals along roads 36
abutting the area subject to the zoning request, or, if there is no abutting road, at the 37
proposed road or entrance into the area subject to the zoning request, in locations 38
reasonably visible from existing roads. The holding of a public hearing or the validity 39
of action on an application shall not be affected by the unauthorized removal of a 40
notice which has been posted in accordance with this section. Postings shall meet the 41
following deadlines: 42
43
1. Administrative Site Plans. Posting shall occur at least 10 days prior to the 44
approval or disapproval of an administrative site plan; and 45
2. Administrative Variances. Posting shall occur at least 14 days prior to the 46
approval or disapproval of an administrative variance. 47
48
3. All Other Applications. Posting shall occur at least 21 days before the date of 49
the first hearing. 50
51
E. Notice to Subject Property Owners, Adjacent Property Owners and Specific 52
Others. 53
1. Notice Recipients. For properties located within the county, staff will obtain the 54
names and addresses of property owners from the department of real estate 55
assessments. For property which lies outside the county, the applicant shall 56
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DRAFT 2/21/2024
provide the planning department with the names and addresses of those property 1
owners which shall be obtained from the real estate assessor’s office of the 2
applicable locality. 3
a. Zoning Approval, Appeal of the Decision of the Director of Planning, Historic 4
District or Landmark Designation, Schematic Plan, Administrative Site Plan 5
or Planning Commission Site Plan Applications. The planning department 6
shall provide written notification of these applications to the following: 7
• the owner of the subject property; 8
• except for Zoning Approvals involving a change in zoning map 9
classification of more than 250 existing lots, persons owning any adjacent 10
property, including property across any road, railroad right-of-way, or 11
body of water; 12
• if the subject property is located at, or within 100 feet of, the intersection 13
of any 2 or more roads or within 100 feet of the intersection of the right-14
of-way of any 2 railroads, the owners of property situated at all corners of 15
the intersection; 16
• if the subject property is located within 0.5 miles of the boundary of an 17
adjoining locality, that locality’s chief administrative officer or designee; 18
• if the subject property is located within 3,000 feet of the boundary of a 19
military base, installation, airport, excluding armories operated by the 20
Virginia National Guard, the commander of the applicable military 21
operation; and 22
• if the subject property is located within 3,000 feet of the boundary of a 23
public use airport, the owner of the airport. 24
b. Amendment to Condition of Zoning, Conditional Use, or Conditional Use 25
Planned Development. In addition to those persons outlined in 1.a., the 26
planning department shall notify in writing all owners whose property was 27
subject to the original zoning or condition provided such property is located 28
within 1,500 feet of the subject property. 29
c. Zoning Approval. In addition to those persons outlined in 1.a. and 1.b., if the 30
subject property is located within a development containing open space, the 31
planning department shall notify in writing any incorporated property owner’s 32
association within the development. 33
d. Zoning Ordinance Text Amendments Decreasing Allowable Density. Except 34
for the owners of subdivision lots having less than 11,500 square feet, the 35
planning department shall notify, in writing, the owners of property which 36
may be impacted by a zoning ordinance text amendment that would decrease 37
the allowable dwelling unit density of their lot. 38
e. Zoning Approval for a Communications Tower. In addition to those persons 39
outlined in 1.a., 1.b. and 1.c., the planning department shall notify in writing 40
all owners of property within 1,500 feet of the subject property. 41
f. Comprehensive Plan Amendments. The planning department shall provide 42
written notice of a proposed comprehensive plan amendment to the following: 43
• if the proposed amendment impacts property within 0.5 miles of the 44
boundary of an adjacent locality, that locality’s chief administrative 45
officer or designee; 46
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DRAFT 2/21/2024
• if the subject property is within 3,000 feet of the boundary of a military 1
base, installation, airport, excluding armories operated by the Virginia 2
National Guard, the commander of the applicable military operation; and 3
• if the subject property is within 3,000 feet of the boundary of a public use 4
airport, the owner of the airport; 5
• if the proposed amendment designates or alters previously designated 6
corridors or routes for electric transmission lines of 150 kilovolts or more, 7
each electric utility with a certificated service territory that includes all or 8
any part of such designated electric transmission corridors or routes. 9
2. Notice Deadline. 10
a. For those applications requiring notice to commanders of military operations 11
or owners of public use airports, the notice shall be postmarked a minimum 12
of 30 days before any hearing. 13
b. For those applications requiring notice to an electric utility or an adjacent 14
locality’s chief administrative officer or designee, the notice shall be 15
postmarked a minimum of 10 days before any hearing. 16
c. Administrative site plan and planning commission site plan notices shall be 17
postmarked a minimum of 10 days prior to approval or disapproval of the 18
plan. 19
d. Schematic plan notices shall be postmarked a minimum of 21 days before any 20
hearing. 21
e. Administrative variance notices shall be postmarked a minimum of 21 days 22
prior to approval or disapproval of the variance. 23
f. All other required notices shall be postmarked a minimum of 5 business days 24
before any hearing. 25
26
3. Notice Mailing. The required notice shall be sent by registered, certified or first 27
class mail. If the notice is provided by first class mail, the planning department 28
shall make affidavit that the mailings were made and file the affidavit with the 29
papers of the case. If a public hearing is continued or deferred to a date that has 30
not previously been advertised, notice shall be re-mailed. If a public hearing is 31
either continued, deferred to a date that has been previously advertised, or if a 32
public hearing is closed and the decision deferred to a later date, notice shall not 33
be required to be re-mailed. 34
35
4. Waiver of Notice. A person shall be deemed to have waived the right to challenge 36
the validity of proceedings for which written notice is required if the person did 37
not receive the required notice, but had actual notice of, or actively participated in, 38
the proceedings. 39
40
OOO 41
42
(2) That this ordinance shall become effective immediately 43
upon adoption. 44
45
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 46
Nays: None. 47
48
49
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18.D. TO CONSIDER CONVEYANCE OF COUNTY PROPERTY AT 8610 1
PERRYMONT ROAD 2
3
Mr. Elder stated this date and time has been advertised for 4
the Board to consider conveyance of county property at 8610 5
Perrymont Road. On June 27, 2018, the Board declared county 6
property at 8610 Perrymont Road surplus and authorized staff 7
to offer the property for sale. The site is commonly known as 8
Perrymont School and is not needed for school or county use. 9
On February 22, 2023, the Board authorized the execution of 10
the Real Estate Purchase Contract Contingency Period and is 11
ready to move forward with purchasing the property for the 12
agreed-upon $100,000 as stated in the Real Estate Purchase 13
Contract. 14
15
Mr. Ingle noted he would recuse himself from consideration of 16
the issue due to a conflict of interest. 17
18
Discussion and questions ensued relative to the process 19
regarding the sale of the property. 20
21
Mr. Holland called for public comment. 22
23
Mr. Phil Lohr and Mr. Mike Uzel expressed concerns relative to 24
the change of process and lack of transparency of the sale of 25
surplus county property. 26
27
Ms. Renae Eldred stated the property is not worth the assessed 28
value and encouraged new business and growth along the Route 29
1 corridor. 30
31
There being no one else to speak to the issue, the public 32
hearing was closed. 33
34
Discussion ensued relative to future transparency of sales of 35
county property. 36
37
On motion of Mr. Holland, seconded by Mr. Carroll, the Board 38
approved the conveyance of county property at 8610 Perrymont 39
Road. 40
41
Ayes: Holland, Miller and Carroll. 42
Nays: None. 43
Abstained: Ingle and Schneider. 44
45
46
19. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED 47
MATTERS 48
49
There were no requests to address the Board at this time. 50
51
52
20. ADJOURNMENT 53
54
On motion of Dr. Miller, seconded by Ms. Schneider, the Board 55
adjourned at 8:53 p.m. to Senator Hashmi’s Town Hall meeting 56
on February 25th at 3:00 p.m. to then adjourn to the RRTPO 57
meeting on March 7th at 9:30 a.m., to then adjourn to the 58
regular Board of Supervisors meeting on March 13th at 2:00 p.m. 59
60
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Ayes: Holland, Miller, Ingle, Schneider and Carroll. 1
Nays: None. 2
3
Mr. Ingle provided remarks relative to residential property 4
and apartment assessments. 5
6
7
8
9
10
11
__________________________ ___________________________ 12
Joseph P. Casey James M. Holland 13
County Administrator Chairman 14