2024-03-13 Minutes
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DRAFT 3/13/2024
DRAFT 1
BOARD OF SUPERVISORS 2
3
MINUTES 4
5
March 13, 2024 6
7
Supervisors in Attendance: 8
9
Mr. James M. Holland, Chair 10
Dr. Mark Miller, Vice Chair 11
Mr. James A. Ingle, Jr. 12
Ms. Jessica L. Schneider 13
Mr. Kevin P. Carroll 14
15
Dr. Joseph P. Casey 16
County Administrator 17
18
19
Mr. Holland called the meeting to order at 2:00 p.m. 20
21
1. APPROVAL OF MINUTES 22
23
There were no minutes to approve at this time. 24
25
26
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, 27
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION 28
29
There were no requests to postpone agenda items and additions, 30
deletions or changes in the order of presentation. 31
32
33
3. EVERYDAY EXCELLENCE 34
35
Dr. Casey recognized Ms. Katie Cominsky as the recipient of 36
the Everyday Excellence Award for her many efforts to maximize 37
and grow the county’s social media platforms. Ms. Cominsky, 38
who has only been in her role as Social Media Coordinator with 39
the Constituent and Media Services Department since November, 40
has made an immediate and indelible impact in how the county 41
goes about sharing information on social media. 42
43
Board members commended Ms. Cominsky for her contributions to 44
the Constituent and Media Services Department and citizens of 45
Chesterfield County. 46
47
(Note: The recognition can be viewed at the following link: 48
https://chesterfieldcova.portal.civicclerk.com/event/1034/med49
ia) 50
51
52
4. WORK SESSIONS 53
54
4.A. TEEN SUMMIT AND MODEL COUNTY GOVERNMENT UPDATE 55
56
Ms. Emily Ashley, Director of Community Engagement and 57
Resources, provided information relative to the Teen Summit 58
and Model County Government Day. On February 24th, Chesterfield 59
participated in the 2nd annual RVA Teen Summit. 600 high school 60
students from the Richmond Region participated in the event at 61
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DRAFT 3/13/2024
the Richmond Convention Center. The summit was designed to 1
connect students in a safe place to speak out and have their 2
voices heard. Following in the heels of the Teen Summit, the 3
county hosted Model County Government Day. Nearly 65 high 4
school seniors were partnered with county departments to shadow 5
various county officials relative to their roles in local 6
government and how they could turn their own passions into a 7
career. 8
9
Discussion and questions ensued relative to the information 10
provided during the presentation. 11
12
(Note: The presentation can be viewed at the following link: 13
https://chesterfieldcova.portal.civicclerk.com/event/1034/med14
ia) 15
16
17
4.B. PROPOSED FY2025 BUDGET PRESENTATIONS 18
19
4.B.1. SCHOOLS’ UPDATE 20
21
Mr. Robert Meister, chief finance officer for Chesterfield 22
County Public Schools, provided details relative to the School 23
Board’s approved budget which include details on their Capital 24
Improvement Program and the list of not yet funded items that 25
are up for consideration if additional state revenue 26
materializes. 27
28
Discussion and questions ensued relative to the information 29
provided during the presentation. 30
31
(Note: The presentation can be viewed at the following link: 32
https://chesterfieldcova.portal.civicclerk.com/event/1034/med33
ia) 34
35
36
4.B.2. COUNTY AND BUDGET PROCESS OVERVIEW 37
38
Mr. Matt Harris, deputy county administrator, and Mr. Gerard 39
Durkin, director of Budget and Management, provided a 40
comprehensive review of the County Administrator’s proposed 41
FY2025 budget and FY2025-FY2029 Capital Improvement Program 42
which include an overview of the plans to include year-to-year 43
changes; five-year plans; and proposed funding for new 44
facilities, renovations, and expansions of existing 45
facilities. 46
47
Ms. Natalie Spillman, Intergovernmental Relations 48
Administrator, provided an update to the Board relative to 49
legislation and the proposed state budget in terms of 50
education, economic development and transportation funding. 51
52
Discussion and questions ensued relative to the information 53
provided during the presentation. 54
55
(Note: The presentation can be viewed at the following link: 56
https://chesterfieldcova.portal.civicclerk.com/event/1034/med57
ia) 58
59
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4.B.3. PUBLIC UTILITIES 1
2
Mr. George Hayes, director of the Utilities Department, 3
provided a comprehensive review of the Utilities Department’s 4
proposed FY2025 operating budget and FY2025-FY2034 Capital 5
Improvement Program. 6
7
Discussion and questions ensued relative to the information 8
provided during the presentation. 9
10
(Note: The presentation can be viewed at the following link: 11
https://chesterfieldcova.portal.civicclerk.com/event/1034/med12
ia) 13
14
15
4.C. CONSENT AGENDA HIGHLIGHTS 16
17
There were no consent agenda highlights to review at this time. 18
19
20
5. REPORTS 21
22
5.A. REPORTS ON THE STATUS OF DISTRICT IMPROVEMENT 23
OPERATING AND CAPITAL FUNDS, GENERAL FUND UNASSIGNED 24
BALANCE AND DEBT POLICY RATIOS, AND INVESTMENTS 25
26
The Board approved reports on the status of district 27
improvement operating and capital funds, general fund 28
unassigned balance and debt policy ratios, and investments. 29
30
31
6. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED 32
MATTERS 33
34
Ms. Roxana Paduretu Williamson, Ms. Richele Barone and Ms. 35
Joan Woods expressed concerns about the current ordinance in 36
place to stop criminals from conducting illicit activity at 37
massage businesses. 38
39
40
7. RECESS FOR DINNER 41
42
On motion of Mr. Carroll, seconded by Ms. Schneider, the Board 43
recessed for dinner in Room 502. 44
45
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 46
Nays: None. 47
48
49
Reconvening: 50
51
8. INVOCATION 52
53
The Honorable Jessica Schneider, Clover Hill District 54
Supervisor, gave the invocation. 55
56
57
9. PLEDGE OF ALLEGIANCE 58
59
Deputy County Administrator Matt Harris led the Pledge of 60
Allegiance. 61
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10. COUNTY ADMINISTRATION UPDATE 1
2
10.A. EXPERIENCE CHESTERFIELD UPDATE 3
4
Mr. J.C. Poma, director of Sports, Visitation, and 5
Entertainment, accompanied by Ms. Karen Webb, president of the 6
Chesterfield Chamber of Commerce, and Ms. Amy Dufour, board 7
chair of the Chesterfield Chamber, provided details relative 8
to the relaunch of Experience Chesterfield, the first annual 9
Chesterfield Restaurant Week and the Chesterfield Outdoor 10
Festival. 11
12
13
10.B. POLICE CHIEF COMMENTS 14
15
Dr. Casey announced that last week Police Chief Col. Katz is 16
retiring effective May 1. He stated Chief Katz, who was sworn 17
into office in January 2018, has accepted a position with the 18
Federal Bureau of Investigation as an instructor assigned to 19
the Training Division’s Leadership Development Unit. 20
21
Board members commended Col. Katz for his tremendous 22
achievements and efforts for the citizens of Chesterfield 23
County during his tenure as Police Chief. 24
25
26
10.C. OTHER COUNTY ADMINISTRATION UPDATES 27
28
• Major James Pritchett provided details relative to the 29
passing of retired Judge Fredrick Rockwell’s beloved dog 30
Boon and his honorable service. 31
32
• Dr. Casey announced staff will hold a series of budget 33
town hall meetings to gather community feedback on the 34
proposed budget. He noted the annual budget public hearing 35
will be held during the evening session of the March 27th 36
Board meeting. 37
38
39
11. BOARD MEMBER REPORTS 40
41
Board members announced and provided details of several 42
community meetings and county-related events they attended 43
recently. 44
45
46
12. RESOLUTIONS AND SPECIAL RECOGNITIONS 47
48
12.A. RESOLUTION RECOGNIZING MS. MELANIE Y. MEADOWS, 49
CHESTERFIELD COUNTY TREATMENT COURTS, UPON HER 50
RETIREMENT 51
52
Dr. James Worsley introduced Ms. Melanie Y. Meadows, who was 53
present to receive the resolution. 54
55
On motion of Mr. Holland, seconded by Dr. Miller, the Board 56
adopted the following resolution: 57
58
WHEREAS, Ms. Melanie Y. Meadows, will retire from 59
Chesterfield County Treatment Courts on April 15, 2024, after 60
providing 32 years of dedicated service to the citizens of 61
Chesterfield County; and 62
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WHEREAS, Ms. Meadows began as juvenile probation officer 1
in Chesterfield County in 1991 and then advanced to intake 2
officer and intake supervisor; and 3
4
WHEREAS, Ms. Meadows became the Program Administrator in 5
2000 for Virginia Juvenile Community Crime Control Act (VJCCCA) 6
programs embedded in the Juvenile Probation Department and was 7
instrumental in planning and implementation of the 8
Chesterfield/Colonial Heights Juvenile Drug Court between 2001 9
and 2003; and 10
11
WHEREAS, Ms. Meadows having been identified as a candidate 12
for higher leadership completed Leading, Educating, and 13
Developing (LEAD) in 2009 and in 2011 became the Administrator 14
for both the Adult Drug Court and the Juvenile Drug Court; was 15
instrumental in efforts with the Commonwealth’s Attorney’s 16
Office in 2021 in the planning of the Chesterfield Veterans 17
Treatment Docket and, in 2023 full approval was received from 18
the Supreme Court of Virginia to operate a Chesterfield 19
Veterans Treatment Court and opened as a pilot in October 2023; 20
and 21
22
WHEREAS, Ms. Meadows led efforts for Chesterfield County 23
in 2014 when the Juvenile Drug Court was one of 12 juvenile 24
drug courts in the country to be selected to participate in a 25
National Learning Collaborative for a 2-year project; has 26
served on the faculty for the National Treatment Court 27
Institute (formerly known as National Drug Court Institute) 28
since 2014 and was invited in 2018 to be a member of the 29
National Judicial Opioid Task Force; and 30
31
WHEREAS, Ms. Meadows was a member of the Statewide Drug 32
Court Advisory Committee and continues to be an active member 33
of its subcommittees and has held leadership roles in the state 34
drug court association and served as Board member for the 35
Virginia Summer Institute for Addiction Services (VSIAS); and 36
37
WHEREAS, Ms. Meadows assisted in the development and 38
continued operation of the Court Clinician embedded in the 39
courthouse and serving the General District and Circuit Courts; 40
helped staff the Chesterfield/Colonial Heights Drug Court 41
Foundation; provided a leadership role on the Chesterfield 42
Substance Abuse Steering Committee; actively engaged in the 43
Building Bridges/COSSAP Grant Projects originating out of the 44
Sheriff’s Department; and 45
46
WHEREAS, Ms. Meadows has a culmination of 39 years in the 47
justice system; has been blessed with opportunities to develop 48
programs and services; formed significant and lasting 49
relationships; afforded a multitude of opportunities to be 50
involved in valuable projects and committees that resulted in 51
both personal and professional growth. 52
53
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield 54
County Board of Supervisors, this 13th day of March 2024, 55
publicly recognizes Ms. Melanie Y. Meadows, and extends on 56
behalf of its members and the citizens of Chesterfield County, 57
appreciation for her service of exceptional service to the 58
county, congratulations upon her retirement, and best wishes 59
for a long and happy retirement. 60
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AND, BE IT FURTHER RESOLVED that a copy of this resolution 1
be presented to Ms. Meadows and that this resolution be 2
permanently recorded among the papers of this Board of 3
Supervisors of Chesterfield County, Virginia. 4
5
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 6
Nays: None. 7
8
Mr. Holland presented an executed resolution to Ms. Meadows, 9
expressed appreciation for her valuable service and 10
contributions to the county, and wished her a happy retirement. 11
12
Dr. Casey presented Ms. Meadows with an engraved brick, 13
expressed appreciation for her exceptional and faithful 14
service to the county, and wished her well in her retirement. 15
16
Ms. Meadows, accompanied by members of her family, thanked the 17
Board of Supervisors for the special recognition and kind 18
sentiments. 19
20
A standing ovation followed. 21
22
23
13. NEW BUSINESS 24
25
13.A. CONSENT ITEMS 26
27
13.A.1. ADOPTION OF RESOLUTIONS 28
29
13.A.1.a. RESOLUTION RECOGNIZING MS. CYNTHIA C. HARRIS, 30
MENTAL HEALTH SUPPORT SERVICES, UPON HER 31
RETIREMENT 32
33
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board 34
adopted the following resolution: 35
36
WHEREAS, Ms. Cynthia Harris retired from Chesterfield 37
County Mental Health Support Services on March 1, 2024, after 38
providing outstanding service for 33 years; and 39
40
WHEREAS, Ms. Harris was hired on February 25, 1991, as a 41
switchboard operator and was the first and only front desk 42
receptionist for the department at the time; and 43
44
WHEREAS, Ms. Harris received a job reclassification on 45
February 10, 1993 to Customer Service Representative to 46
encompass all of the duties she was performing; and 47
48
WHEREAS, Ms. Harris received a First Choice Award on May 49
12, 2000, for her exemplary job performance, customer service 50
to individuals as well as providing training and support to 51
agency staff; and 52
53
WHEREAS, Ms. Harris was recognized in both February 2004 54
and July 2007, by the Mental Health Support Services Executive 55
Director for her work on special projects and training new 56
hires as well as her proficiency with Excel and PowerPoint; 57
and 58
59
WHEREAS, Ms. Harris in July 2004 moved to the MHSS Intake 60
program; and 61
62
WHEREAS, Ms. Harris was promoted to Senior Customer 63
Service Representative in July 2008; and 64
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WHEREAS, Ms. Harris was instrumental in managing schedules 1
for the Intake program, providing training to staff, meeting 2
with clinical supervisors on a quarterly basis and serving on 3
interview panels as part of staff recruitment efforts; and 4
5
WHEREAS, Ms. Harris received a Chesterfield County 6
Celebrating Success Award in July 2015 for her contributions 7
in the development and implementation of the Same Day Access 8
program; and 9
10
WHEREAS, Ms. Harris consistently performed her duties 11
professionally and with exceptional compassion and will be 12
greatly missed by individuals and staff alike; and 13
14
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield 15
County Board of Supervisors, this 13th day of March 2024, 16
publicly recognizes the outstanding contributions of Ms. 17
Cynthia Harris and extends appreciation, on behalf of its 18
members and the citizens of Chesterfield County, 19
congratulations upon her retirement, and best wishes for a 20
long, happy, and healthy retirement. 21
22
AND, BE IT FURTHER RESOLVED that a copy of this resolution 23
be presented to Ms. Harris and that this resolution be 24
permanently recorded among the papers of the Board of 25
Supervisors of Chesterfield County, Virginia. 26
27
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 28
Nays: None. 29
30
31
13.A.1.b. RESOLUTION RECOGNIZING MS. CHERYL I. BROWN, 32
MENTAL HEALTH SUPPORT SERVICES, UPON HER 33
RETIREMENT 34
35
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board 36
adopted the following resolution: 37
38
WHEREAS, Ms. Cheryl Brown retired from Chesterfield County 39
Mental Health Support Services on March 1, 2024, after 40
providing outstanding service for 28 years; and 41
42
WHEREAS, Ms. Brown began her public service with 43
Chesterfield County on February 12, 1996, when she was hired 44
by the Mental Health/Mental Retardation/Substance Abuse 45
Department as a Senior Office Assistant; and 46
47
WHEREAS, Ms. Brown continued her public service with 48
Chesterfield County on August 3, 1998, when she was promoted 49
within the MH/MR/SA department to Data Entry Operator in the 50
MIS program, providing technical support to all MHSS staff; 51
and 52
53
WHEREAS, Ms. Brown on November 5, 2005, was again promoted 54
to Principle Account Clerk in the Accounts Receivable program; 55
and 56
57
WHEREAS, Ms. Brown provided a high level of customer 58
service when working with county customers and fellow 59
employees, including researching Medicare claim denials; and 60
61
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WHEREAS, Ms. Brown embraced and adapted to the many 1
changes in the healthcare industry, including managed care, 2
Medicaid, and Medicare as well as a new Electronic Health 3
Record system in 2010, resulting in substantial changes to the 4
methods for completing her work; and 5
6
WHEREAS, Ms. Brown continued her public service with 7
Chesterfield County in July 2016, when she transferred to the 8
Front Desk as a Customer Service Representative to assist 9
individuals, staff, and visitors as well as scheduling phone 10
appointments; and 11
12
WHEREAS, Ms. Brown continued her public service with 13
Chesterfield County in January 2020, when she joined the newly 14
created MHSS Facility and Housing program as the Administrative 15
Assistant providing valuable support and ensuring the building 16
and staff were properly equipped; and 17
18
WHEREAS, Ms. Brown was instrumental in agency data 19
collection and provided vital information during several MHSS 20
CARF Accreditations; and 21
22
WHEREAS, Ms. Brown has been a team player within her 23
department as evidenced by serving on the Emergency Response 24
Team, including participating in monthly fire and safety drills 25
for the Rogers Building as well as serving for many years on 26
the Diversity Advisory Inclusion Team (DAIT); and 27
28
WHEREAS, Ms. Brown demonstrated professionalism and 29
respect the entirety of her career and was a much-loved member 30
of the Mental Health Support Services team who will be greatly 31
missed by individuals and staff alike; and 32
33
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield 34
County Board of Supervisors, this 13th day of March 2024, 35
publicly recognizes the outstanding contributions of Ms. Cheryl 36
Brown and extends appreciation, on behalf of its members and 37
the citizens of Chesterfield County, congratulations upon her 38
retirement, and best wishes for a long, happy, and healthy 39
retirement. 40
41
AND, BE IT FURTHER RESOLVED that a copy of this resolution 42
be presented to Ms. Brown and that this resolution be 43
permanently recorded among the papers of the Board of 44
Supervisors of Chesterfield County, Virginia. 45
46
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 47
Nays: None. 48
49
50
13.A.2. REAL PROPERTY REQUESTS 51
52
13.A.2.a. ACCEPTANCE OF PARCELS OF LAND 53
54
13.A.2.a.1. ACCEPTANCE OF PARCEL OF LAND ADJACENT TO GENITO 55
ROAD FROM DEERHILL PROPERTIES, LLC 56
57
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board 58
accepted the conveyance of a parcel of land containing 0.048 59
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DRAFT 3/13/2024
acre adjacent to Genito Road from Deerhill Properties, LLC and 1
authorized the County Administrator to execute the deed. 2
3
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 4
Nays: None. 5
6
7
13.A.2.a.2. ACCEPTANCE OF PARCELS OF LAND FOR MAYLAND RIDGE 8
LANE, BLUE IRIS LANE, CREEKSTONE POINT AVENUE 9
AND CALLA LILY DRIVE AND ALONG WOOLRIDGE ROAD 10
AND OTTERDALE ROAD FROM SWIFT CREEK VILLAS, LLC 11
12
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board 13
acceptance the conveyance of two parcels of land containing a 14
total of 3.377 acres for Mayland Ridge Lane, Blue Iris Lane, 15
Creekstone Point Avenue and Calla Lily Drive and along 16
Woolridge Road and Otterdale Road from Swift Creek Villas, LLC 17
and authorized the County Administrator to execute the deed. 18
19
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 20
Nays: None. 21
22
23
13.A.2.b. CONVEYANCE OF EASEMENTS 24
25
13.A.2.b.1. DESIGNATION OF A SIDEWALK EASEMENT FOR VDOT 26
MAINTENANCE AND A TEMPORARY CONSTRUCTION 27
EASEMENT FOR EARLY SETTLERS LANDING SIDEWALK 28
PROJECT 29
30
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board 31
designated a sidewalk easement for VDOT maintenance and a 32
temporary construction easement for the Early Settlers Landing 33
sidewalk project. 34
35
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 36
Nays: None. 37
38
39
13.A.3. ACCEPTANCE OF STATE ROAD 40
41
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board 42
adopted the following resolution: 43
44
WHEREAS, the street described below are shown on a plat 45
recorded in the Clerk’s Office of the Circuit Court of 46
Chesterfield County; and 47
48
WHEREAS, the Resident Engineer for the Virginia 49
Department of Transportation has advised this Board the street 50
meets the requirements established by the Subdivision Street 51
Requirements of the Virginia Department of Transportation. 52
53
NOW, THEREFORE, BE IT RESOLVED, that this Board requests 54
the Virginia Department of Transportation to add the street 55
described below to the secondary system of state highways, 56
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, 57
and the Department’s Subdivision Street Requirements. 58
59
AND, BE IT FURTHER RESOLVED, that this Board guarantees 60
a clear and unrestricted right-of-way, as described, and any 61
necessary easements for cuts, fills and drainage. 62
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1
AND, BE IT FURTHER RESOLVED, that a certified copy of this 2
resolution be forwarded to the Resident Engineer for the 3
Virginia Department of Transportation. 4
5
Project/Subdivision: Bridle Path Court – Rural Addition 6
Type Change to the Secondary System of State Highways: 7
Addition 8
Reason for Change: Rural Addition (CTB Policy - No Cost) 9
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334 10
Street Name and/or Route Number 11
• Bridle Path Court, State Route Number 8433 12
From: Bridle Path Drive, (Route 1370) 13
To: The cul-de-sac, a distance of 0.03 miles 14
Recordation Reference: Plat Book 39, Page 59 15
Right of Way width (feet) = 50 16
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 17
Nays: None. 18
19
20
13.A.4. SET PUBLIC HEARING TO CONSIDER CLAIM OF SUSAN 21
BELLANCA FOR SURPLUS TAX SALE FUNDS 22
23
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board set 24
a public hearing for April 24, 2024, to consider claim of Susan 25
Bellanca for surplus tax funds in the amount of $84,060.50. 26
27
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 28
Nays: None. 29
30
31
13.A.5. AWARD OF CONSTRUCTION CONTRACT 32
33
13.A.5.a. OTTERDALE ROAD WATERLINE INTERCONNECTION 34
35
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board 36
authorized the Director of Procurement to award a construction 37
contract to Metra Industries in the amount of $3,887,142, 38
appropriate and transfer $1,900,000 from Utilities’ existing 39
waterline capital projects funds, and execute all necessary 40
change orders up to the full amount budgeted for the Otterdale 41
Road Waterline Interconnection project. 42
43
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 44
Nays: None. 45
46
47
13.A.5.b. FOR CONCRETE WORK AT DANIEL PARK SOFTBALL COMPLEX 48
49
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board 50
authorized the Director of Procurement to (1) award a 51
construction contract in the amount of $157,089 to Unlimited 52
Landscaping Services, Inc. (DBA Unlimited Construction 53
Services, Inc.), the lowest responsive and responsible bidder, 54
and (2) approve all necessary change orders, up to the amount 55
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budgeted for the project for concrete work at Daniel Park 1
Softball Complex. 2
3
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 4
Nays: None. 5
6
7
14. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED 8
MATTERS 9
10
Mr. Charles Toney addressed the Board relative to plans to 11
obtain a waiver to connect to a downhill sewer on his property. 12
13
Ms. Jan Caldwell expressed concerns relative to real estate 14
tax increases. 15
16
Ms. Doris Knick addressed the Board relative to supporting the 17
ability of Chesterfield County residents to choose to have an 18
analog electric and gas meter rather than a smart meter. 19
20
Mr. Jerry Turner addressed the Board relative to signs along 21
Hull Street. 22
23
24
15. DEFERRED ITEMS FROM PREVIOUS MEETINGS 25
26
There were no deferred items from previous meetings. 27
28
29
16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING 30
PLACED ON THE CONSENT AGENDA 31
32
Ms. Hall stated for each case on the consent agenda, staff has 33
received written confirmation from the applicants that they 34
agree with the conditions being imposed and all proffers are 35
offered in compliance with state law. 36
37
22SN0032 38
39
In Clover Hill Magisterial District, Rountrey Phase 5 is a 40
request to rezone from Agricultural (A) to Residential (R-12) 41
with conditional use to allow recreational neighborhood 42
facilities, conditional use planned development to permit 43
exceptions to ordinance requirements and/or development 44
standards, and relief to street access to permit more than 50 45
lots on a single public road, and amendment of zoning district 46
map on 51.11 acres known as 3101 Otterdale Road. Density will 47
be controlled by zoning conditions or ordinance standards. The 48
Comprehensive Plan suggests the property is appropriate for 49
Suburban Residential I use (Maximum of 2 dwellings per acre). 50
Tax ID 715-690-1939. 51
52
Ms. Hall introduced Case 22SN0032. She stated staff received 53
no comments on the case, and the Planning Commission and staff 54
recommended approval, subject to the conditions in the staff 55
report. 56
57
Mr. Holland called for public comment. 58
59
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There being no one to speak to the issue, the public hearing 1
was closed. 2
3
On motion of Ms. Schneider, seconded by Mr. Carroll, the Board 4
approved Case 22SN0032, subject to the following proffered 5
condition: 6
7
The property owner and applicant in this rezoning case 8
(“Owner”), pursuant to Section 15.2-2298 of the Code of 9
Virginia (1950, as amended) and the Zoning Ordinance of 10
Chesterfield County (the “County”), for themselves and their 11
successors or assigns, proffer that the property under 12
consideration will be developed according to the following 13
proffers if, and only if, the rezoning request submitted 14
herewith is granted with only those conditions agreed to by 15
the Owner. In the event this request is denied or approved 16
with conditions not agreed to by the Owner, the proffers shall 17
immediately be null and void and of no further force or effect. 18
As used herein, “Property” shall mean the property consisting 19
of GPIN 7156901939. 20
21
1. Master Plan. The Textual Statement dated February 21, 22
2023 shall be considered the “Master Plan”. (P) 23
24
2. Sidewalks. Sidewalks shall be provided on one side of 25
all public roads. The owner of the Property may elect 26
not to include a sidewalk segment where the removal of 27
the sidewalk segment will reduce the impact on steep 28
slopes as determined and approved at the time of plans 29
review. The sidewalks may be constructed within the 30
right-of-way or outside of the right-of-way. In the 31
event a sidewalk along a public street is located 32
outside the public right-of-way, then the length of 33
all driveways intersecting with such sidewalk located 34
outside the public right-of-way shall be a minimum of 35
twenty feet (20’) as measured from the back of such 36
sidewalk and the face of a front-loaded garage door. 37
(P) 38
39
3. Utilities. Public water and wastewater shall be used. 40
(U) 41
42
4. Access. Direct vehicular access from the Property to 43
Otterdale Road shall be limited to one (1) 44
entrance/exit. The exact location of this access shall 45
be approved by the Transportation Department. (T, P) 46
47
5. Dedication. In conjunction with recordation of the 48
initial subdivision plat, or within sixty (60) days 49
from a written request by Chesterfield County, 50
whichever occurs first, the following rights-of-way or 51
easements, as specified below, shall be dedicated, free 52
and unrestricted, to and for the benefit of 53
Chesterfield County: 54
55
a. Forty-five (45) feet of right-of-way along the east 56
side of Otterdale Road, measured from the centerline 57
of existing Otterdale Road immediately adjacent to 58
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DRAFT 3/13/2024
the Property, from the northern Property line to the 1
approved Otterdale Road access. 2
3
b. Sixty-five (65) feet of right-of-way along the east 4
side of Otterdale Road, measured from the centerline 5
of existing Otterdale Road immediately adjacent to 6
the Property, from the approved Otterdale Road 7
access to the southern Property line. 8
9
c. Variable width easement(s) south of any proposed 10
single family lots to accommodate the future 11
Otterdale Road Swift Creek Drainage improvements. 12
(T) 13
14
6. Road Improvements. In conjunction with direct 15
vehicular access (excluding a temporary construction 16
entrance) to Otterdale Road, as determined by the 17
Transportation Department, or prior to recordation of 18
more than a cumulative total of fifty (50) lots/units, 19
whichever occurs first, the following road 20
improvements shall be completed. Any modification to 21
the alignment, design and length shown on the 22
Conceptual Layout and/or as specified below shall be 23
approved by the Transportation Department. If any of 24
the road improvements identified below are provided by 25
others, as determined by the Transportation 26
Department, then the specific road improvement shall 27
no longer be required. 28
29
a. Construction of additional pavement along Otterdale 30
Road at the approved access to provide left and 31
right turn lanes. 32
33
b. Widening/improving the east side of Otterdale Road 34
to a twelve (12) foot wide travel lane, measured 35
from the centerline of the road, with an additional 36
four (4) foot wide paved shoulder plus a four (4) 37
foot wide unpaved shoulder and overlaying the full 38
width of the road with one and one-half (1.5) inches 39
of compacted bituminous asphalt concrete, with 40
modifications approved by the Transportation 41
Department, for the entire property frontage. This 42
widening shall not extend into the wetlands on the 43
southern and south western portions of the Property. 44
45
c. Construction/Installation of a high-water warning 46
system (the “Warning System”) to alert the traveling 47
public in both directions to potential flooding on 48
Otterdale Road at the Swift Creek drainage crossing 49
(the “Warning System”). Warning System improvements 50
shall include portable video/camera system, concrete 51
equipment pad, in-stream/creek monitoring 52
device(s), signage with flashing lights, power 53
source, control panel/box, pavement markings, and/or 54
other VDOT accepted improvements, with modifications 55
approved by the Transportation Department. 56
57
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DRAFT 3/13/2024
d. Dedication to the County or VDOT, as applicable, 1
free and unrestricted, of any additional right-of-2
way or easements required for the improvements 3
identified above; provided however, the user shall 4
not be obligated to dedicate off-site right of way 5
for the Warning System. (T) 6
7
7. Environmental Engineering. 8
9
a. Super Silt Fence, or an alternative as approved by 10
the Department of Environmental Engineering, shall 11
be provided as a perimeter control in locations 12
where standard silt fence would have been required. 13
14
b. Sediment traps and sediment basins sized at least 15
25% larger than the minimum Virginia Erosion and 16
Sediment Control Handbook’s standard shall be 17
provided. 18
19
c. Anionic PAM, Flexible Growth Medium and/or a County-20
approved equivalent shall be applied to denuded 21
areas during construction and at final stabilization 22
in the locations shown on plans approved by 23
Environmental Engineering at the time of plans 24
review. 25
26
d. Grading of steep slopes adjacent to natural 27
preservation areas for homesite preparation within 28
lots shall be approved by Chesterfield County 29
Environmental Engineering Department during the 30
construction plan review and approval process. 31
During the actual construction of the dwelling, 32
connected downspouts, walkout basements, tall 33
foundations, and other methods approved by 34
Environmental Engineering may be necessary in lieu 35
of grading steep slopes in order to minimize erosion 36
in these natural preservation areas. 37
38
e. Lots shall be exclusive of the 100-year FEMA 39
floodplain and exclusive of the resource protection 40
areas. 41
42
f. In all Common Areas, pedestrian paths may be natural 43
or hard surface or a combination. In Resource 44
Protection Areas, pedestrian paths may be located 45
in a meandering manner through the Resource 46
Protection Areas in accordance with the Department 47
of Environmental Quality’s Riparian Buffers 48
Modification and Mitigation Guidance Manual, with 49
the final location, design and material to be 50
approved by the Director of Environmental 51
Engineering at the time of plans review and 52
approval. (EE) 53
54
8. Development Standards for Detached Single-Family 55
Dwellings. All detached single-family dwellings 56
developed on the Property shall be subject to the 57
following development standards. 58
59
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DRAFT 3/13/2024
a. Variation in Front Elevations. The following 1
restrictions designed to maximize architectural 2
variety of the dwelling units constructed on the 3
Property shall apply: 4
5
i. The same front elevation may not be located on 6
dwelling units that are adjacent to each other 7
or across the street from each other. 8
ii. Variation in the front elevation to address the 9
paragraph above shall not be achieved by 10
mirroring the façade, but it shall be 11
accomplished by providing at least three (3) of 12
the following architectural changes: 13
(a) increasing or decreasing the length of the 14
porch or entry; 15
(b) varying the location and/or style of a front 16
facing gable(s) or type of siding used; 17
(c) alternating the color themes with respect 18
to siding, masonry, doors, and trim or 19
accenting a portion of the front elevation 20
with brick or stone; 21
(d) changing from one architectural style to 22
another architectural style by using 23
architectural detailing consistent with 24
the applicable architectural style, such 25
as, but not limited to, Craftsman, 26
Traditional, Urban Farmhouse, Colonial, 27
and French Country; 28
(e) providing a different roof type/roof line; 29
(f) varying the window and door fenestration; 30
(g) providing or varying dormers; or 31
(h) one or more other architectural change 32
approved by the Planning Director at the 33
time of plan review and approval. 34
b. Single Story Homes. No single story home shall be 35
located on either side of or directly across from 36
another single story home, but this requirement shall 37
not prevent a single story home from being located 38
diagonally across from another single story home. 39
c. Exterior Facades. 40
41
i. Façade Materials. At least 50% (5 in 10) 42
dwelling units constructed shall have 43
brick, stone or masonry fronts that cover 44
a minimum of 20% of the front façade 45
(which façade shall exclude gables, 46
windows, trim, and doors). Other 47
acceptable siding materials include 48
brick, stone, masonry, fiber cement siding 49
(such as HardiPlank, HardieShingle, and 50
HardieTrim), engineered wood siding (such 51
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as LP SmartSide), or high-grade vinyl (a 1
minimum of .044” nominal thickness as 2
evidenced by manufacturer’s printed 3
literature). Dutch lap, plywood, and 4
metal siding are not permitted. Other 5
materials may be used for parapets, 6
cornices, surrounds, trim, architectural 7
decorations, and design elements. 8
9
ii. Color. Elements of exterior facades 10
(which include cladding, trim, and doors) 11
shall include a minimum of three (3) 12
colors, except a minimum of two (2) colors 13
shall be included if the cladding is 14
white. 15
16
d. Foundations. There shall be a minimum vertical 17
height of eighteen (18) inches of brick, stone or 18
stone veneer above grade utilized on slab-on-grade 19
foundations on all front, side, and rear elevations. 20
All foundations shall be faced entirely of brick, 21
brick veneer, stone, stone veneer, cultured stone, 22
and/or other masonry materials. Synthetic or natural 23
stucco foundations may be permitted for facades 24
constructed entirely of stucco. 25
26
e. Roofs. 27
28
i. Varied Roof Line. Varied roof designs 29
and materials shall be used on facades of 30
dwellings that face a street. Main roof 31
pitch shall be 7/12, and there shall be 32
a minimum roof overhang of twelve (12) 33
inches on main gables. Roof pitch may be 34
decreased to match the architectural 35
style of the home, i.e. Pacific, 36
Northwest, Modern, Craftsman, etc. 37
Porches and dormer pitches may be less 38
than 7/12. 39
40
ii. Roof Shingles. Roof shingles shall be 41
dimensional architectural shingles with 42
a minimum thirty (30) year warranty. 43
44
f. Porches, Stoops and Decks. 45
46
i. Front Porches. Individual porches and 47
porticos shall be one-story in height or 48
taller. Extended front porches shall be 49
a minimum of 5’ deep. Handrails and 50
railings, when required by building code, 51
shall be finished painted wood or metal 52
railing with vertical pickets, sawn 53
balusters or other products of equal 54
quality. Pickets shall be supported with 55
top and bottom rails that span between 56
columns. Columns supporting roofs of 57
porches, porticos and covered stoops on 58
street facing facades, shall be masonry 59
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DRAFT 3/13/2024
piers, tapered round (Tuscan or Doric) 1
columns, or square box columns a minimum 2
of 6” square as appropriate to the 3
character of the unit. Other high 4
quality columns may be approved. Wooden 5
front porches shall include painted 6
pickets, a painted band, and painted or 7
vinyl lattice underneath such porches. 8
9
ii. Rear Porches. All rear porches visible 10
from public rights of way shall have 11
lattice or higher quality screening 12
spanning between columns. Handrails and 13
railings, when required by building code, 14
shall be finished painted wood or metal 15
railing with vertical pickets, sawn 16
balusters or other products of equal 17
quality. 18
19
g. Direct Vent Fireplaces. Direct vent gas fireplace 20
boxes which protrude beyond the exterior plane of 21
the unit, are not permitted on front facades. All 22
the exterior materials and finishes used to enclose 23
the fireplace box must match the adjacent façade. 24
25
h. Front Walks/Driveways. 26
27
i. All private driveways serving residential 28
uses shall be constructed of either 29
concrete or asphalt or other hardscape 30
material. This may include pavers as 31
well as stamped concrete driveways. 32
Private driveways shall not require curb 33
and gutter. 34
35
ii. A minimum of a three (3) foot wide 36
concrete front walk shall be provided to 37
the front entrance of each dwelling unit, 38
to connect to drives, sidewalks or 39
street. 40
41
iii. One (1) lamp post shall be provided in 42
the front yard of each dwelling unit. The 43
design of such lamp posts shall be 44
consistent throughout the Property. 45
46
i. Planting Beds. Foundation planting beds shall be 47
provided along the front façades of dwelling units. 48
Foundation planting beds shall be a minimum of four 49
(4) feet wide as measured from the foundation. 50
Planting beds shall be defined with a trenched edge 51
or suitable landscape edging material. Planting beds 52
shall include medium shrubs spaced a maximum of four 53
(4) feet apart. Corners shall be visually softened 54
with vertical accent shrubs (2-4’ in height) or small 55
evergreen trees (5-7’ in height) at the time of 56
planting. 57
58
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j. Garages. Any garage door visible from a public 1
street shall use an upgraded garage door. An 2
upgraded garage door is any door with a minimum of 3
three (3) enhanced features. Enhanced features shall 4
include windows, raised panels, decorative panels, 5
arches, hinge straps or other architectural features 6
on the exterior that enhance the entry (i.e. 7
decorative lintels, shed roof overhangs arches, 8
columns, keystones, eyebrows, etc.) Flat panel 9
garage doors shall be prohibited. 10
11
k. Heating, Ventilation and Air Conditioning (HVAC) 12
Units and Generators. HVAC units and generators 13
affixed to the ground shall be screened from view by 14
landscaping or low maintenance material. If an HVAC 15
unit or generator affixed to the ground is located 16
between two driveways, the HVAC unit and generator 17
need only be screened on the side that faces the 18
alley, drive or street that provides access to the 19
driveways. (P) 20
21
9. Conceptual Layout. The site shall be developed in 22
general conformance with the Rountrey – Phase 5 23
Conceptual Plan dated February 22, 2024 attached hereto 24
as Exhibit A (“Conceptual Layout”). The Conceptual 25
Layout is conceptual in nature and may vary based on 26
the final site plan depending on the final soil 27
studies, RPA lines, wetlands, road design, lot 28
locations, CBU locations, amenity locations, and other 29
engineering or design reasons. Any substantial 30
deviations not related to the foregoing sentence may 31
be approved by the Planning Commission at the time of 32
plans review. (P) 33
34
10. Density. Density for the Property shall be limited to 35
a maximum of one hundred and two (102) dwelling units. 36
(P) 37
38
11. Amenities. 39
40
a. There will be an amenity area located in the Property 41
in the general location identified on the Conceptual 42
Layout as “Amenity Area” and “Tot Lot” The Amenity 43
Area will include two or more of the following 44
recreational amenities: play area, open pavilion, 45
fire pit, outdoor game area, walking trails, 46
benches, hardscape patio area, outdoor eating area 47
or other similar improvements. The Tot Lot shall be 48
improved. The final location, design and 49
improvements to be used shall be submitted by the 50
owner and approved at the time of plans review or a 51
separate landscape plan submittal. 52
53
b. There will be a landscaped area located on both the 54
north side and south side of the entrance road in 55
the general location identified on the Conceptual 56
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Layout as “Focal Point.” The final location, design 1
and improvements to be used shall be submitted by 2
the owner and approved at the time of plans review 3
or a separate landscape plan submittal. 4
5
c. Pedestrian ways will be provided within the Property 6
as generally shown on the Conceptual Layout in 7
accordance with Proffered Condition 9 and 7.f above. 8
The locations of pedestrian ways may be modified or 9
relocated as needed to comply with Environmental 10
Engineer requirements with respect to impacts within 11
the flood plain. 12
13
d. One or more of the observation areas illustrated on 14
the Conceptual Layout along the pedestrian path 15
along the creek shall be installed, in the general 16
location illustrated, only if permitted within the 17
Resource Protection Area and only if construction 18
may be done in a manner that does not disturb any 19
existing wetlands. 20
21
e. The residents of the Property will have the ability 22
to use the amenities for Rountrey, and residents in 23
prior phases of Rountrey will have the ability to 24
use the amenities in the Property. (P) 25
26
12. Architecture. The architectural appearance of single 27
family detached dwellings constructed on the Property 28
shall generally conform with any one or more of the 29
following: (i) the architectural appearance on the 30
elevations attached hereto as Exhibit B, (ii) the 31
architectural appearance of dwelling units constructed 32
within the community commonly known as Rountrey, or 33
(iii) another architectural appearance approved by the 34
Planning Commission at the time of plans review and 35
approval. The owner of the Property may also ask the 36
Planning Commission to approve another architectural 37
appearance after plans review and approval. (P) 38
39
13. Street Trees. Street trees shall be planted along both 40
sides of public roads on the basis of one (1) tree per 41
lot. In the event of conflicts with utilities, 42
easements, sightlines, entrances and other conflicts, 43
the required spacing shall be increased. Street trees 44
may be located between the road and the sidewalk or in 45
a lot adjacent to the sidewalk. (P) 46
47
14. Lot Width. The minimum number of lots with a minimum 48
width of sixty-five (65’) shall be 20. The minimum 49
number of lots with a minimum width of seventy feet 50
(70’) shall be 30. The minimum number of lots with a 51
minimum width of seventy-five feet (75’) shall be 5. 52
(P) 53
54
15. Eastern BMP Project Boundary Line Setback. The eastern 55
BMP adjacent to the project’s eastern boundary line, 56
as illustrated in the Conceptual Plan, shall be set 57
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DRAFT 3/13/2024
back a minimum of 25’ from the project’s eastern 1
boundary line. This setback shall contain vegetation 2
planted to a minimum of the Perimeter Landscape C 3
planting standard, with credit for preserved 4
vegetation, in accordance with the credit standards in 5
the Zoning Ordinance. (P) 6
7
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 8
Nays: None. 9
10
11
23SN0046 12
13
In Midlothian Magisterial District, Professional Road 14
Rehabilitation Treatment Facility is a request to amend zoning 15
approval (Case 78SN0160) relative to permitted uses plus 16
conditional use to permit a substance use disorder treatment 17
facility plus conditional use planned development for 18
exceptions to ordinance requirements and amendment of zoning 19
district map in an Agricultural (A) District on 0.79 acre known 20
as 2529 Professional Road. Density will be controlled by zoning 21
conditions or ordinance standards. The Comprehensive Plan 22
suggests the property is appropriate for Corporate Office use. 23
Tax ID 758-718-7997. 24
25
Ms. Hall introduced Case 23SN0046. She stated staff received 26
no comments on the case, and the Planning Commission and staff 27
recommended approval, subject to the conditions in the staff 28
report. 29
30
Mr. Holland called for public comment. 31
32
There being no one to speak to the issue, the public hearing 33
was closed. 34
35
On motion of Dr. Miller, seconded by Ms. Schneider, the Board 36
approved Case 23SN0046, subject to the following proffered 37
conditions: 38
39
The Applicant amends Condition 12 of Case 78SN0160 to read as 40
follows: 41
1. Permitted Uses. The uses permitted shall be restricted 42
to: 43
a. Professional/business offices 44
b. A substance use disorder treatment facility, which 45
shall provide the following licensed services: 46
i. American Society of Addiction Medicine (ASAM) 47
Level 2.1: Outpatient Substance Use Therapies 48
for Adults. 49
ii. ASAM Level 3.1: Clinically Managed Low 50
Intensity Residential Care for Adults. – 51
strictly overnight services 52
iii. ASAM Level 2.5: Substance Abuse Partial 53
Hospitalization Service for Adults. 54
c. A maximum of twenty (20) beds shall be permitted for 55
in-patient treatment. (P) 56
57
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The applicant hereby provides for additional Proffered 1
Conditions as follows: 2
3
2. Operator. The sole operator of this facility shall be 4
VABODE or one of its wholly owned subsidiaries. (P) 5
6
3. Security. 7
a. Prior to the facility opening, the owner shall 8
install exterior security cameras to monitor all 9
entrances and exits to the building and courtyards. 10
b. Facility shall join the Chesterfield County Police 11
Department's Connect Chesterfield program. 12
c. Any areas exterior to the existing building and 13
courtyards to be used as part of the substance use 14
disorder treatment program shall be enclosed with a 15
secured privacy fence or a secured privacy wall. 16
d. If building does not include electronic access 17
control devices on exterior doors, electronic access 18
control devices that utilize either smart phones, 19
key fobs, or key cards, for resident access shall be 20
installed. 21
e. If building utilizes electronic access controls on 22
exterior doors, an electronic pushbutton keypad at 23
the main building entrance for emergency Police 24
access shall be installed. The unique keypad code 25
shall be provided to the Chesterfield County 26
Emergency Communications Center prior to the 27
certificate of occupancy being issued. (CCPD, P) 28
29
4. Hours of Operation. 30
a. Standard administrative hours shall be 8:30am to 31
5:30pm, Monday-Friday. 32
b. Clinical services, including medical and 33
psychological assessments and management and 34
outpatient therapies will occur Monday through 35
Friday from 9:00 a.m. to 9:00 p.m. 36
c. The facility shall be secured and will operate as a 37
Low Intensity Residential Facility as defined by the 38
Department of Behavioral Health and Developmental 39
Services (DBHDS) from 9:00 p.m. to 6:00 a.m., daily. 40
(P) 41
42
5. Bedrooms. 43
a. Single occupancy bedrooms shall have no less than 80 44
square feet of floor space. 45
b. Multiple occupancy bedrooms shall have no less than 46
60 square feet of floor space per individual. 47
c. No more than four individuals shall share a bedroom. 48
(P) 49
50
6. Showers and Bathrooms. There shall be at least one toilet, 51
one hand basin, and shower or bath for every four 52
individuals. (P) 53
54
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7. Food Service. VABODE shall request inspection and shall 1
obtain approval by state or local health authorities 2
regarding food service and general sanitation at the time 3
of the original application and annually thereafter. (P) 4
5
8. Staffing. 6
a. At all times the ratio of staff to residents shall 7
be at least one staff to eight residents for 8
facilities during the hours residents are awake, 9
except when the DBHDS has approved or required a 10
supervision plan with a different ratio based on the 11
needs of the population served. 12
b. There shall be at least one (1) awake staff member 13
on site during the hours residents are asleep. 14
c. Providers requesting a ratio that allows a higher 15
number of residents to be supervised by one staff 16
person than was approved or required shall submit a 17
justification to the DBHDS that shall include why 18
resident care will not be adversely affected and how 19
residents' needs will be met on an individual as well 20
as group basis. (P) 21
22
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 23
Nays: None. 24
25
26
23SN0065 27
28
In Bermuda Magisterial District, Old Stage Rd Rezoning is a 29
request to rezone from Light Industrial (I-1) to General 30
Industrial (I-2) and amendment of zoning district map on 5.35 31
acres known as 13119 Old Stage Road. Density will be controlled 32
by zoning conditions or ordinance standards. The Comprehensive 33
Plan suggests the property is appropriate for Corporate 34
Office/Research & Development/Light Industrial use. Tax ID 35
803-652-7826. 36
37
Ms. Hall introduced Case 23SN0065. She stated staff received 38
no comments on the case, and the Planning Commission and staff 39
recommended approval, subject to the conditions in the staff 40
report. 41
42
Mr. Holland called for public comment. 43
44
There being no one to speak to the issue, the public hearing 45
was closed. 46
47
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board 48
approved Case 23SN0065, subject to the following proffered 49
conditions: 50
51
The Applicant in this case, pursuant to Section 15.2-2298 52
of the Code of Virginia (1950 as amended) and the Zoning 53
Ordinance of Chesterfield County, for itself and its successors 54
or assigns, proffer that the property known as Chesterfield 55
County Tax Identification Number 803-652-7826-00000 (the 56
“Property”) under consideration will be used according to the 57
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DRAFT 3/13/2024
following proffers if, and only if, the request submitted 1
herewith is granted with only those conditions agreed to by 2
the Applicant. In the event this request is denied or approved 3
with conditions not agreed to by the Applicant, the proffers 4
shall immediately be null and void and of no further force or 5
effect. 6
7
1. Master Plan. The Concept Plan, attached hereto as EXHIBIT 8
A, shall be considered the Master Plan. Development of 9
the Property shall be in substantial conformance with the 10
Master Plan, except as otherwise approved by the Planning 11
Department. (P) 12
13
2. Public Utilities. Public water and wastewater shall serve 14
the Property. At time of initial development of the 15
Property, the Property owner shall extend public water 16
service to the Property by extending the end of the 17
existing public line on property at 1901 Ware Bottom 18
Spring Road, across the Old Stage Road right-of-way onto 19
the Property. The line shall be constructed past the 20
paved improvements on the Property, or as otherwise 21
requested by the Utilities Department, outside the 22
ultimate right-of-way of Old Stage Road, with an 23
additional public water line easement provided to the 24
southern boundary line of the Property. (U) 25
26
3. Road Improvement. 27
28
a. Road Improvements. Prior to the issuance of 29
certificate of occupancy, the owner/developer shall 30
be responsible for widening/improving the east side 31
of Old Stage Road to an eleven (11) foot wide travel 32
lane, measured from the centerline of the existing 33
pavement, with an additional four (4) foot paved 34
shoulder and overlaying to the centerline of the road 35
with one and a half (1.5) inch of surface asphalt, 36
with any modifications approved by the 37
Transportation Department, for the entire property 38
frontage. The developer shall dedicate, free and 39
unrestricted, to and for the benefit of Chesterfield 40
County any additional right-of-way (or easements) 41
required for these improvements. (T) 42
43
4. Architectural Design. Buildings constructed on the 44
Property shall substantially conform to the conceptual 45
elevations attached hereto as EXHIBIT B, except as 46
otherwise approved by the Planning Department. A chain 47
link fence, measuring a minimum of eight (8) feet in 48
height, shall be installed within the required setbacks; 49
said fence shall feature one of the following to reduce 50
visibility through the fence: slats constructed of durable 51
material and painted a neutral color, windscreen, or 52
similar material. Materials used for any fencing 53
constructed on the Property shall not include untreated 54
wood or barbed wire. (P) 55
56
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5. Tree-Save Area. Except as may be necessary for the 1
construction of the entrance to the Property and any 2
required road improvements, the area measuring fifty feet 3
(50’) in width from the western boundary of the Property 4
toward the interior of the Property for the length of the 5
Property’s frontage along Old Stage Road shall be 6
preserved as a “Tree-Save Area.” Within the Tree-Save 7
Area, no trees measuring more than four inches (4”) in 8
caliper (as measured six inches (6”) above grade) shall 9
be removed unless such removal is necessary to protect 10
the health, safety, or welfare of persons, property, or 11
the overall health of the species within the Tree-Save 12
Area. (P) 13
14
6. Permitted Uses. Only the following uses shall be permitted 15
on the Property: All by-right uses permitted in the I-1 16
(Light Industrial District) as well as outdoor storage. 17
(P) 18
19
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 20
Nays: None. 21
22
23
23SN0067 24
25
In Midlothian Magisterial District, Coger Parking Setback 26
Reduction is a request for conditional use planned development 27
to permit exceptions to parking setback requirements and 28
amendment of zoning district map in a Corporate Office (O-2) 29
District on 5.79 acres known as 601 Turner Road. Density will 30
be controlled by zoning conditions or ordinance standards. The 31
Comprehensive Plan suggests the property is appropriate for 32
Regional Mixed Use. Tax ID 763-704-1556. 33
34
Ms. Hall introduced Case 23SN0067. She stated staff received 35
no comments on the case, and the Planning Commission and staff 36
recommended approval, subject to the conditions in the staff 37
report. 38
39
Mr. Holland called for public comment. 40
41
Mr. Jerry Turner addressed the Board regarding the lack of 42
sidewalks on Turner Road. 43
44
There being no one else to speak to the issue, the public 45
hearing was closed. 46
47
Discussion ensued relative to sidewalk requirements. 48
49
Dr. Miller then made a motion, seconded by Mr. Ingle, for the 50
Board to defer Case 23SN0067 until the Board’s regularly 51
scheduled meeting on April 24, 2024. 52
53
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 54
Nays: None. 55
56
57
23SN0083 58
59
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In Bermuda Magisterial District, J.D. Shelton’s Backhoe 1
Service is a request to rezone from Agricultural (A) to General 2
Industrial (I-2), conditional use planned development to 3
permit exceptions to ordinance requirements, and an exception 4
to Section 18-60 of the Utility Ordinance for connection to 5
the public wastewater system and amendment of zoning district 6
map on 3.5 acres located in the southwest corner of Old Bermuda 7
Hundred Road and Ramblewood Drive. Density will be controlled 8
by zoning conditions or ordinance standards. The Comprehensive 9
Plan suggests the property is appropriate for Suburban 10
Residential II use (2 to 4 dwellings per acre). Tax ID 806-11
650-4415. 12
13
Ms. Hall introduced Case 23SN0083. She stated staff received 14
no comments on the case, and the Planning Commission and staff 15
recommended approval, subject to the conditions in the staff 16
report. 17
18
Mr. Holland called for public comment. 19
20
There being no one to speak to the issue, the public hearing 21
was closed. 22
23
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board 24
approved Case 23SN0083, subject to the following conditions: 25
26
Conditions for Request I: 27
1. Master Plan. Development of the Property for a contractor's 28
office and storage yard use shall generally conform to the 29
Conceptual Plan (Exhibit A), titled “J.D. Shelton Backhoe 30
Service Conceptual Plan”, last revised January 22, 2024, 31
with respect to the general layout of buildings, parking, 32
fence or wall, outside storage, access, and setbacks. The 33
layout on the Conceptual Plan is conceptual in nature and 34
may vary based on the final site plan depending on final 35
engineering and environmental studies or as otherwise 36
approved by the Planning Commission at the time of plans 37
review. All other permitted uses for the Property shall 38
conform to Ordinance requirements and shall not be subject 39
to Exhibit A. (P) 40
41
2. Uses. Uses shall be limited to those uses permitted by-right 42
or with restrictions in the Light Industrial (I-1) District. 43
In addition, the following General Industrial (I-2) use is 44
also permitted with the following restrictions: 45
46
a. Contractor's office and storage yard (outside storage). 47
i. One (1) modular office building or one (1) temporary 48
shed structure shall be permitted for this use only. 49
The exterior of the building or structure shall be 50
maintained to be free of deterioration such as peeling, 51
graffiti, or a faded appearance. Any repainting of the 52
exterior shall be done in a neutral color as approved 53
by the Planning Department. No exterior signage shall 54
be placed on the building or structure. 55
ii. Development of this use shall conform to the Conceptual 56
Plan. (P) 57
58
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3. Height Restriction for Outside Storage. Any outside storage 1
of materials shall not exceed ten (10) feet in height. (P) 2
3
4. Surface Treatment for Drives and Parking Areas. Gravel 4
treatment for drive aisles and parking areas shall be 5
permitted for a contractor's office and storage yard use 6
only. The use of gravel for parking areas shall comply with 7
the Ordinance requirements for gravel treatment. Measures 8
shall be taken to control air-borne dust generated by gravel 9
parking and drives. The entrance/exit to the Property shall 10
be paved for a minimum depth of twenty (20) feet. (P) 11
12
5. Setbacks along Major Arterials & Lawing Drive. The required 13
setback for buildings, parking, and outside storage areas 14
shall be developed under one (1) of the following design 15
scenarios based on the use. 16
17
a. Contractor's Office & Storage Yard (Option 1). A minimum 18
of forty (40) feet from any major arterial road and Lawing 19
Drive. Existing trees and vegetation shall be preserved 20
in the required setbacks along Ramblewood Road, Old 21
Bermuda Hundred Road, and Lawing Drive. Where 22
supplementation is required in these setbacks, the 23
Ordinance requirement for Perimeter Landscaping standards 24
shall apply. In addition, an opaque wall or fence that is 25
a minimum of ten (10) feet tall shall be constructed in 26
the general location shown on Exhibit A to screen the use 27
from each right-of-way. The exact design of this wall or 28
fence shall be approved at time of plan review. These 29
exceptions shall apply to the contractor's office and 30
storage yard use only. 31
32
b. Permitted I-1 Uses or Contractor's Office & Storage Yard 33
(Option 2). A minimum of sixty (60) feet from any major 34
arterial road and Lawing Drive. Existing trees and 35
vegetation shall be preserved in the required setbacks 36
along Ramblewood Road, Old Bermuda Hundred Road, and 37
Lawing Drive. Where supplementation is required in these 38
setbacks, the Ordinance requirement for Perimeter 39
Landscaping standards shall apply. These exceptions shall 40
apply to any permitted use or the contractor's office and 41
storage yard use. 42
43
c. Design Scenarios. Only one (1) design scenario shall be 44
used for the Property. Exceptions shall not be mixed 45
between the two (2) design scenarios. (P) 46
47
6. Screening & Setbacks from the Future Old Bermuda Hundred 48
Road and Ramblewood Drive Intersection Improvements. For the 49
contractor's office and storage yard use, no structures, 50
storage yard, or parking areas shall be permitted in the 51
area shown as "Preserved Vegetation Area (No Structures)" 52
on the Conceptual Plan. Existing vegetation shall be 53
retained within this area. This area shall be depicted on 54
the approved site plan to preserve either a forty (40) foot 55
setback with an opaque wall or fence that is a minimum of 56
ten (10) feet tall (Option 1) or a sixty (60) foot setback 57
with no requirement for a fence or wall (Option 2) from the 58
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future intersection improvements for Old Bermuda Hundred 1
Road and Ramblewood Drive. (P) 2
3
7. Dedication. Prior to final site plan approval or within sixty 4
(60) days of a written request by the Transportation 5
Department, whichever occurs first, the following rights-6
of-way shall be dedicated, free and unrestricted, to and for 7
the benefit of Chesterfield County, measured from the 8
centerline of that part of the road immediately adjacent to 9
the Property: 10
11
a. Forty-five (45) feet on the south side of Old Bermuda 12
Hundred Road; 13
b. Forty-five (45) feet on the west side of Ramblewood Drive; 14
and 15
c. Thirty (30) feet on the east side of Lawing Drive. (T) 16
17
8. Access. There shall be no direct vehicular access from the 18
property to Old Bermuda Hundred Road. There shall be no 19
direct vehicular access from the property to Ramblewood 20
Drive, unless otherwise approved by the Transportation 21
Department. (T) 22
23
9. Road Improvements. In conjunction with initial development 24
or prior to issuance of any certificate of occupancy on the 25
property, whichever occurs first, the owner/developer shall 26
be responsible for relocating the existing ditch along Old 27
Bermuda Hundred Road and Ramblewood Drive to provide for an 28
adequate shoulder along both roads. (T) 29
30
10. Utility Connection - Public Water. The Property shall 31
connect to the County's public water system. (U) 32
33
11. Pre/Post Discharge Rate. The post development 2/10/100-year 34
peak discharge rates cannot exceed the predevelopment 35
2/10/100-year peak discharge rates, respectively. (EE) 36
37
Conditions for Request II: 38
12. Wastewater Exception. The exception to the use of the 39
public wastewater system shall only apply to the 3.5-acre 40
parcel shown on Exhibit A and shall be limited to the 41
contractor's office and storage yard use. Any development 42
of the Property for any other use will be required to 43
conform to the Code provision at that time for connection 44
to the public wastewater system. (U) 45
46
13. Future Wastewater Connection. If in the future the public 47
wastewater system is extended to within 200 feet of the 48
Property, the property owner shall extend a public line 49
to the Property and connect any building generating 50
domestic wastewater to the public wastewater system. (U) 51
52
14. Wastewater Easements. In conjunction with site plan 53
approval, dedication of public wastewater easements 54
across the Property to facilitate future the extension of 55
future public wastewater service to adjacent properties, 56
if requested by the Utilities Department. (U) 57
58
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 59
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Nays: None. 1
2
3
23SN0104 4
5
In Dale Magisterial District, Aldous Second Dwelling is a 6
request for conditional use to permit a second dwelling and 7
amendment of zoning district map in a Residential (R-7) 8
District on 1.61 acres known as 9930 Breslin Drive. Density 9
will be controlled by zoning conditions or ordinance standards. 10
The Comprehensive Plan suggests the property is appropriate 11
for Suburban Residential II use (2 to 4 dwellings per acre). 12
Tax ID 752-681-1027. 13
14
Ms. Hall introduced Case 23SN0104. She stated staff received 15
no comments on the case, and the Planning Commission and staff 16
recommended approval, subject to the conditions in the staff 17
report. 18
19
Mr. Holland called for public comment. 20
21
There being no one to speak to the issue, the public hearing 22
was closed. 23
24
On motion of Mr. Holland, seconded by Mr. Carroll, the Board 25
approved Case 23SN0104, subject to the following conditions: 26
27
1. Occupancy. Occupancy of the second dwelling unit shall be 28
limited to: the occupants of the principal dwelling unit, 29
individuals related to them by blood, marriage, adoption, 30
or guardianship, foster children, personal guests, and 31
household employees. (P) 32
33
2. Deed Restriction. For the purpose of providing record 34
notice, prior to the issuance of a certificate of 35
occupancy for the second dwelling unit, a deed restriction 36
shall be recorded setting forth the limitation in 37
Condition 1. The deed book and page number of such 38
restriction and a copy of the restriction as recorded 39
shall be submitted to the Planning Department. (P) 40
41
3. Water Connection. Should the property be legally 42
subdivided in the future, the owner shall establish 43
separate water connections to each dwelling unit, subject 44
to the review and approval of the Utilities Department. 45
The owner shall be responsible for all costs to establish 46
the new water connection, including payment of water 47
connection fees in effect at the time service is 48
initiated. (U) 49
50
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 51
Nays: None. 52
53
54
23SN0091 55
56
In Dale Magisterial District, Cogbill Road New Centralia Water 57
Tank is a request to amend zoning approval (Case 21SN0687) to 58
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allow a water tank and conditional use to permit communications 1
equipment collocated on the water tower (communications tower) 2
and conditional use planned development to permit exceptions 3
to ordinance requirements and amendment of zoning district map 4
on 1.8 acres known as 4001 Cogbill Road. Density will be 5
controlled by zoning conditions or ordinance standards. The 6
Comprehensive Plan suggests the property is appropriate for 7
Suburban Residential II use (2 to 4 dwellings per acre). Tax 8
ID 782-685-0557. 9
10
Ms. Summer Hobson introduced Case 23SN0091. She stated 11
12
Mr. Holland called for public comment. 13
14
Mr. Matt Rembold, assistant director of Utilities, 15
16
Mr. Jerry Turner 17
18
There being no one else to speak to the issue, the public 19
hearing was closed. 20
21
On motion of Mr. Holland, seconded by Dr. Miller, the Board 22
approved Case 23SN0091, subject to the following conditions: 23
24
Condition 1 of Case 21SN0687 is deleted in its entirety and is 25
replaced with: 26
1. Uses. This conditional use shall permit the following 27
uses on the Property: a park and ride parking lot, 28
government building uses, and a water storage tank with 29
communications antennas collocated on the tank. (P) 30
31
Condition 8 of Case 21SN0687 is deleted in its entirety and is 32
replaced with: 33
2. Buffer. A fifty (50) foot buffer shall be provided along 34
the eastern property line, adjacent to Meadowbrook Manor 35
subdivision. 36
a. Landscaping shall be planted in the buffer as 37
conceptually shown on the Conceptual Landscape plan 38
titled “Landscaping Plan” and attached hereto as 39
Exhibit D. 40
b. A six (6) feet high black chain-link fence shall be 41
installed approximately following the eastern 42
property line of 4003 Cogbill Road according to 43
Exhibit D. 44
c. The landscaping and chain-link fence shall be 45
installed prior to the completion of the proposed 46
water storage tank. (P) 47
48
The following conditions are here by imposed with approval of 49
this case: 50
3. Master Plan. The Master Plan for the Property shall 51
consist of the following: 52
a. The site shall be developed in conformance with the 53
conceptual site plan titled “Conceptual Site Plan” 54
and attached hereto as Exhibit A. 55
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b. The proposed water tank shall be developed in 1
conformance with the conceptual elevations, titled 2
“Conceptual Tank Elevation” and attached hereto as 3
Exhibit B. (P) 4
5
4. Screening. 6
a. The eight (8) foot fence, which shall surround the 7
water tank on all sides, and vehicle double gate 8
along the front of the site, and noted on Exhibit A, 9
shall be opaque. 10
b. Additional landscaping for enhanced screening shall 11
be planted outside of the perimeter of the fence to 12
be coordinated with the Planning Department during 13
Site Plan review. (P) 14
15
5. Stormwater. The maximum post-development drainage 16
discharge rate for the 100-year storm shall be based on 17
the maximum capacity of the existing downstream 18
facilities and shall not increase any recorded and/ or 19
established 100- year backwater and/ or floodplain. On-20
site detention of the post-development discharge rate 21
for the 100-year storm to below the pre-development 22
discharge rate may be provided to satisfy this 23
requirement. (EE) 24
25
6. Communication Tower and Equipment. The communications 26
tower use shall only be permitted if it is incorporated 27
into the structure of the water storage tank. Equipment 28
and cables shall be mounted to minimize their visual 29
impact, and antennas shall be mounted on the top of the 30
tank. (P) 31
32
7. Water Tank Design and Height and setbacks. 33
a. The water storage tank shall be white, grey, or other 34
neutral color, acceptable to the Planning 35
Department. 36
b. Signage on the tank will be blue, gray, black, or 37
other color acceptable to the Planning Department. 38
The total sign area shall be no greater than six 39
hundred (600) square feet. 40
c. The communications equipment (antennas, mounting 41
hardware, cables, etc.) mounted on the outside of 42
the water tank structure shall be the same or similar 43
color as the tank. 44
d. Except for security lighting over the access doors 45
at the base of the tank, the tank and communications 46
equipment shall not be lighted. 47
e. The water tank and associated structures (including 48
communication tower and equipment) shall not exceed 49
146 feet. 50
f. The side yard setback on the western side property 51
line (adjacent to Tax ID 781-685-6979) shall be a 52
minimum of fifty (50) feet. Landscaping shall be 53
planted in the proposed landscape buffer shown on 54
Exhibit A. Landscaping will be planted as approved 55
by the Planning Department. (P) 56
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All other conditions of Case 21SN0687 remain in effect with 1
this approval. 2
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 3
Nays: None. 4
5
6
23SN0097 7
8
In Matoaca Magisterial District, Dabney Special Events 9
Business is a request for conditional use to permit a special 10
events business (outdoor pool rental) incidental to a dwelling 11
and amendment of zoning district map in an Agricultural (A) 12
District on 17.09 acres known as 6101 and 6111 (access only) 13
Woodpecker Road. Density will be controlled by zoning 14
conditions or ordinance standards. The Comprehensive Plan 15
suggests the property is appropriate for Residential 16
Agricultural use. Tax IDs 780-625-9023 and 7340 (access only). 17
18
?? introduced Case ??. 19
20
Mr. Holland called for public comment. 21
22
There being no one to speak to the issue, the public hearing 23
was closed. 24
25
On motion of ??, seconded by ??, the Board approved Case ??, 26
subject to the following conditions: 27
28
29
30
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 31
Nays: None. 32
33
34
23SN0107 35
36
In Bermuda Magisterial District, Bermuda Orchard Lane 37
Communications Tower Amendment is a request to amend zoning 38
approval (Case 11SN0100) relative to communication tower height 39
and design and amendment of zoning district map in Agricultural 40
(A) and General Business (C-5) Districts on 1.1 acres fronting 41
20 feet on the south line of East Hundred Road, 740 feet east 42
of Rivers Bend Boulevard. Density will be controlled by zoning 43
conditions or ordinance standards. The Comprehensive Plan 44
suggests the property is appropriate for Community Business 45
uses. Tax ID 816-651-Parts of 0395 and 5749; and 816-652-Part 46
of 0411. 47
48
Mr. Ryan Ramsey introduced Case 23SN0107. He stated the case 49
is a request to amend zoning approval (Case 11SN0100) to modify 50
the height restriction and antenna design for an existing 51
communications tower. He further stated the existing 52
communications tower would be modified to extend its height 53
from 149 feet to 199 feet with the installation of sector 54
arrays on the tower’s exterior. He provided details of the case 55
and reviewed the Zoning Map, Aerial and Land Use Plan Map, 56
Conceptual Site Plan (Exhibit A), Tower Elevations (Exhibit 57
B), and Co-Location Analysis. He reviewed the Network Solutions 58
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case, which was approved by the Board in October 2023, and 1
stated Network Solutions cited the same need as the applicant 2
in this case to accommodate equipment for Verizon Wireless. He 3
further stated the county’s Community Facilities Plan 4
encourages co-location on existing communication towers rather 5
than building new freestanding structures. He stated the 6
applicant’s request would potentially permit two 199-foot 7
towers within proximity to each other that provide comparable 8
coverage enhancements. He further stated once built, the 9
Network Solutions tower will provide two additional co-10
location opportunities for other carriers to locate on their 11
facility. He stated staff finds that the applicant’s proposal 12
does not support the Community Facilities Plan goal of 13
minimizing the number of towers and their respective impact on 14
the surrounding area. He provided details of the recommended 15
imposed conditions outlined in the staff report, which would 16
mitigate the impact of the proposed tower on area properties 17
and ensure conformance to elements of the Tower Siting Policy 18
should the Board choose to approve the request. He stated both 19
the Planning Commission and staff recommend denial of the 20
request. He further stated the Network Solutions tower will 21
provide co-location opportunities for Verizon Wireless and 22
other carriers seeking a facility to improve their coverage in 23
their area. He stated having a second communications tower of 24
equal height and design within a similar coverage area does 25
not support the Community Facilities Plan goal of minimizing 26
the number of towers. 27
28
Mr. Holland called for public comment. 29
30
Mr. Ed Donahue, representing the applicant, provided details 31
in support of the applicant’s case. 32
33
Mr. Pietro Sanitate, counsel for Network Towers, LLC, spoke in 34
support of denial of the application. 35
36
Ms. Renae Eldred asked the Board to deny the case. 37
38
Ms. Amy Rackmiller spoke in opposition to the case. 39
40
Mr. Donahue provided the applicant’s rebuttal. 41
42
Mr. Holland closed the public hearing. 43
44
Mr. Ingle made a motion to deny Case 23SN0107 for the reasons 45
stated in the staff report supporting denial of the case. 46
47
Ms. Schneider seconded the motion. 48
49
On motion of Mr. Ingle, seconded by Ms. Schneider, the Board 50
denied Case 23SN0107. 51
52
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 53
Nays: None. 54
55
56
17. ZONING AND MOBILE HOME DISCUSSION CASES 57
58
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There were no zoning and/or mobile discussion cases at this 1
time. 2
3
4
18. PUBLIC HEARINGS 5
6
18.A. TO CONSIDER A REQUEST TO QUITCLAIM A PORTION OF 7
CENTRE STREET 8
9
Mr. Dean Sasek stated this date and time has been advertised 10
for the Board to consider a request to quitclaim a portion of 11
Centre Street. 12
13
Mr. Holland called for public comment. 14
15
There being no one to speak to the issue, the public hearing 16
was closed. 17
18
On motion of Mr. Carroll, seconded by Ms. Schneider, the Board 19
authorized the Chairman of the Board of Supervisors and the 20
County Administrator to execute a quitclaim deed to quitclaim 21
a portion of Centre Street. 22
23
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 24
Nays: None. 25
26
27
18.B. TO CONSIDER AMENDING COUNTY CODE SECTION 14-15 (LAKE 28
CHESDIN, RESTRICTIONS ON RECREATIONAL OR OTHER USE) 29
TO CHANGE THE PROHIBITED AREA NEAR THE GEORGE F. 30
BRASFIELD DAM, INCREASE THE FINES FOR VIOLATIONS OF 31
THE ORDINANCE, AND UPDATE THE REFERENCE TO THE 32
VIRGINIA DEPARTMENT OF GAME AND INLAND FISHERIES 33
34
Mr. Jeff Mincks stated this date and time has been advertised 35
for the Board to consider amending County Code Section 14-15 36
(Lake Chesdin, restrictions on recreational or other use) to 37
change the prohibited area near the George F. Brasfield Dam, 38
increase the fines for violations of the ordinance, and update 39
the reference to the Virginia Department of Game and Inland 40
Fisheries. 41
42
Mr. Holland called for public comment. 43
44
There being no one to speak to the issue, the public hearing 45
was closed. 46
47
On motion of Mr. Carroll, seconded by Dr. Miller, the Board 48
adopted the following ordinance: 49
50
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF 51
CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTION 14-25 52
RELATING TO LAKE CHESDIN, RESTRICTIONS ON RECREATIONAL OR 53
OTHER USE 54
55
BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 56
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(1) That Section 14-25 of the Code of the County of Chesterfield, 1997, as amended, 1
is amended as follows: 2
3
Sec. 14-25. - Lake Chesdin, restrictions on recreational or other use. 4
(a) For the purposes of this section, “motorboat” shall mean any watercraft 5
propelled in any way by machinery. 6
(b) No person shall operate a motorboat on Lake Chesdin at a speed in excess of 7
45 miles per hour. 8
(c) No person shall operate a motorboat that is equipped with a motor or engine 9
that expels exhaust directly into the atmosphere on Lake Chesdin. 10
(d) No person shall use Lake Chesdin for recreational or other purposes within a 11
distance of 500 feet of the George F. Brasfield Dam. 12
(e) No person shall use the George F. Brasfield Dam for recreational or other 13
purposes. 14
(f) Any person desiring to place “no wake” buoys along waterways in the county 15
shall first obtain approval from the board of supervisors and the Virginia 16
Department of Wildlife Resources (the “department”). 17
(1) A completed “Application for Establishment of Regulatory Markers on 18
Public Waters of Virginia,” available from the department, shall be 19
submitted to the board. 20
(2) After notice and a public hearing, the board shall vote to approve or 21
disapprove the application. 22
(3) If the board approves the request, the application shall be forwarded to 23
the department for final approval. 24
(4) All markers approved by the board and authorized by the department 25
shall be installed and maintained at no expense to the board or 26
department and shall conform to the specifications, standards and 27
conditions established by the department. 28
(g) Any person who violates any provision of this secti on shall be guilty of a 29
misdemeanor, punishable by a fine of not more than $250.00. 30
(h) This section shall not apply to any person performing any official duty 31
pertaining to the operation or maintenance of Lake Chesdin or the George F. 32
Brasfield Dam, the enforcement of this section, or any law -enforcement or 33
emergency rescue duties. 34
35
(2) That this ordinance shall become effective immediately upon adoption. 36
37
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 38
Nays: None. 39
40
41
18.C. TO CONSIDER AN ORDINANCE TO AMEND COUNTY CODE SECTION 42
7-4 (SATELLITE ABSENTEE VOTING LOCATIONS) TO 43
ESTABLISH THE CENTRAL LIBRARY AS AN ADDITIONAL 44
SATELLITE ABSENTEE VOTING LOCATION WHICH WILL REPLACE 45
THE REGISTRAR’S OFFICE 46
47
Mr. Mincks stated this date and time has been advertised for 48
the Board to consider an ordinance to amend County Code Section 49
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7-4 (satellite absentee voting locations) to establish the 1
Central Library as an additional satellite absentee voting 2
location which will replace the Registrar’s Office. 3
4
Mr. Holland called for public comment. 5
6
There being no one to speak to the issue, the public hearing 7
was closed. 8
9
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board 10
adopted the following ordinance: 11
12
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 13
1997, AS AMENDED, BY AMENDING SECTION 7-4 RELATING TO 14
SATELLITE ABSENTEE VOTING LOCATIONS 15
16
BE IT ORDAINED by the Board of Supervisors of Chesterfield 17
County: 18
(2) That Section 7-4 of the Code of the County of Chesterfield, 1997, as amended, is 19
amended as follows: 20
21
Sec. 7-4. - Satellite absentee voting locations. 22
A. The following are established as satellite absentee 23
voting locations for all general elections and 24
presidential primary elections: 25
(1) LaPrade Library, 9000 Hull Street Rd, North 26
Chesterfield, VA 23236. 27
(2) Meadowdale Library, 4301 Meadowdale Blvd, North 28
Chesterfield, VA 23234. 29
(3) North Courthouse Road Library, 325 Courthouse Road, 30
North Chesterfield, VA 23236. 31
(4) Ettrick-Matoaca Library 4501 River Road, South 32
Chesterfield, VA 23803. 33
(5) Clover Hill Library, 6701 Deer Run Drive, 34
Midlothian, VA 23112. 35
B. The following is established as a satellite absentee 36
voting location for all elections: 37
(1) Central Library, 7501 Lucy Corr Boulevard, 38
Chesterfield, VA 23832. 39
C. The office of the general registrar shall not serve as a 40
satellite absentee voting location 41
after March 5, 2024 42
43
(2) That this ordinance shall become effective immediately 44
upon satisfaction of the requirements of Section 24.2-45
129 of the Code of Virginia. 46
47
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 48
Nays: None. 49
50
51
18.D. TO CONSIDER AN ORDINANCE TO AMEND COUNTY CODE SECTION 52
7-3 (PRECINCT BOUNDARIES AND POLLING PLACES) TO 53
COMBINE VOTING PRECINCTS, ESTABLISH NEW POLLING 54
PLACES, AND RELOCATE POLLING PLACES 55
56
Mr. Mincks stated this date and time has been advertised for 57
the Board to consider an ordinance to amend County Code Section 58
7-3 (precinct boundaries and polling places) to combine voting 59
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DRAFT 3/13/2024
precincts, establish new polling places, and relocate polling 1
places. 2
3
Mr. Holland called for public comment. 4
5
There being no one to speak to the issue, the public hearing 6
was closed. 7
8
On motion of Ms. Schneider, seconded by Mr. Ingle, the Board 9
adopted the following ordinance: 10
11
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 12
1997, AS AMENDED, BY AMENDING SECTION 7.3 RELATING TO PRECINCT 13
BOUNDARIES AND POLLING PLACES 14
15
BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 16
(3) That Section 7.3 of the Code of the County of Chesterfield, 1997, as amended, is 17
amended as follows: 18
19
Sec. 7-3. - Precinct boundaries and polling places. 20
o o o 21
22
Cresthill Voting Precinct (115): 23
24
Beginning at the point where Ashton Creek intersects with the CSX Railroad right-of-way; 25
thence southeastwardly along the centerline of said CSX right-of-way to its intersection with 26
Ruffin Mill Road (State Route 746); thence eastwardly along the centerline of Ruffin Mill 27
Road to its intersection with U.S. Interstate 95 (I-95); thence southwardly along the centerline 28
of U.S. Interstate 95 to its intersection with the boundary line between the County of 29
Chesterfield and the City of Colonial Heights which is coincident with Swift Creek; thence 30
meandering northwestwardly along said boundary line to its intersection with U.S. Route 31
1/301 (Route 1); thence northwardly along the centerline of U.S. Route 1/301 to its 32
intersection with Harrowgate Road (State Route 144); thence northwestwardly along the 33
centerline of Harrowgate Road to its intersection with the southwest branch of Timsberry 34
Creek; thence northeastwardly along the centerline of the southwest branch of Timsberry 35
Creek to its intersection with the branch point of Timsberry Creek; thence continuing 36
northeastwardly along the centerline of Timsberry Creek to its intersection with U.S. Route 37
1/301; thence northwardly along the centerline of U.S. Route 1/301 to its intersection with 38
Tinsberry Drive (State Route 1191); thence westwardly along the centerline of Tinsberry 39
Drive to its intersection with Tinstree Drive (State Route 1273); thence eastwardly along the 40
centerline of Tinstree Drive to its intersection with Happy Hill Road (State Route 619); 41
thence northwestwardly along the centerline of Happy Hill Road to its intersection with 42
Harrowgate Road; thence northwardly along Harrowgate Road to its intersection with the 43
main branch of Ashton Creek; thence eastwardly along the centerline of the main branch of 44
Ashton Creek as it meanders to its intersection with the CSX Railroad right-of-way, the point 45
and place of beginning. 46
47
The voting place for Cresthill Voting Precinct shall be Harrowgate Elementary School, 4000 48
Cougar Trl. 49
o o o 50
51
Southside Voting Precinct (213): 52
53
Beginning at the point where Iron Bridge Road intersects Jessup Road; thence southwardly 54
along the center line of Iron Bridge Road (State Route 10) to its intersection with Kingsland 55
Creek; thence northwestwardly along the center line of Kingsland Creek, through Cosby's 56
Lake as it meanders toward Cogbill Road (State Route 638); thence southwestwardly along 57
the center line of Cogbill Road (State Route 638) to its intersection with Ironstone Drive; 58
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thence northwardly along the center line of Ironstone Drive to its intersection with Wimbly 1
Way; thence eastwardly along the center line of Wimbly Way to its intersection with 2
Barnwood Drive; thence northwardly along the center line of Barnwood Drive to its 3
intersection with Ironhorse Road; thence southeastwardly along the center line of Ironhorse 4
Road to its intersection with Country Manor Lane; thence eastwardly along the center line of 5
Country Manor Lane to its intersection with South Melbeck Road; thence northwardly along 6
the center line of South Melbeck Road to its intersection with South Garthdale Road; thence 7
northwestwardly along the center line of South Garthdale Road to its intersection with 8
Jamson Road; thence eastwardly along the center line of Jamson Road to its intersection with 9
the northeastern boundary of Census Block 510411008192000; thence northeastwardly along 10
said boundary to the intersection of the boundary and Jessup Road; thence eastward along 11
the center line of Jessup Road to its intersection with Iron Bridge Road, the point and place 12
of beginning. 13
14
The voting place for Southside Voting Precinct shall be SwimRVA, 5050 Ridgedale 15
Parkway. 16
17
o o o 18
19
Oxbridge Voting Precinct (221): 20
21
Beginning at the point where Falling Creek intersects Newbys Bridge Road (State Route 22
649); thence southwardly along the centerline of Newbys Bridge Road to its intersection with 23
Belmont Road (State Route 651); thence westwardly along the centerline of Belmont Road 24
to its intersection with Courthouse Road (State Route 604/653); thence northwardly along 25
the centerline of Courthouse Road to its intersection with Genito Road (State Route 604); 26
thence northwestwardly along the centerline of Genito Road to its intersection with Hull 27
Street Road (U. S. Route 360); thence northeastwardly along the centerline of Hull Street 28
Road to its intersection with Falling Creek; thence southeastwardly along the centerline of 29
Falling Creek to its intersection with Newbys Bridge Road, the point and place of beginning. 30
31
The voting place for Oxbridge Voting Precinct shall be Jacobs Road Elementary School, 32
8800 Jacobs Road. 33
34
Turner Voting Precinct (222): 35
36
Beginning at the point where Walmsley Blvd (State Route 647) intersects Turner Road (State 37
Route 650); thence southeastwardly along the centerline of Turner Road to its intersection 38
with Pocoshock Creek; thence eastwardly along the centerline of Pocoshock Creek to its 39
intersection with the boundary line between the City of Richmond and the County of 40
Chesterfield; thence southeastwardly along said boundary line to its intersection with 41
Belmont Road (State Route 651); thence southwestwardly along the centerline of Belmont 42
Road to its intersection with Dortonway Drive (State Route 2767); thence northwestwardly 43
along the centerline of Dortonway Drive to its intersection with Newbys Bridge Road (State 44
Route 649); thence northwardly along the centerline of Newbys Bridge Road to its 45
intersection with Walmsley Blvd; thence northeastwardly along the centerline of Walmsley 46
Blvd to its intersection with Turner Road, the point and place of beginning. 47
The voting place for Turner Voting Precinct shall be Manchester Middle School, 7401 Hull 48
Street Road. 49
o o o 50
51
Claypointe Voting Precinct (321): 52
53
Beginning at the point where Hull Street Road (U. S. Route 360) intersects State Route 288 54
(World War Two Veterans Memorial Highway); thence southeastwardly along the centerline 55
of State Route 288 to the overpass over Qualla Road (State Route 653), thence below said 56
overpass in a southwestwardly direction with the centerline of Qualla Road to its intersection 57
with the centerline of Swift Creek; thence northwestwardly along the centerline of Swift 58
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DRAFT 3/13/2024
Creek as it meanders to its intersection with the centerline of Spring Run Creek; thence 1
southwestwardly along the centerline of Spring Run Creek as it meanders to its intersection 2
with North Spring Run Road (State Route 654); thence northwestwardly along the centerline 3
of North Spring Run Road (State Route 662) to its intersection with McEnnally Road (State 4
Route 702); thence westwardly along the centerline of McEnnally Road to its intersection 5
with Winterpock Road (State Route 621); thence northwardly along the centerline of 6
Winterpock Road to its intersection with Hull Street Road, thence northeastwardly along the 7
centerline of Hull Street Road to its intersection with State Route 288, the point and place of 8
beginning. 9
10
The voting place for Claypointe Voting Precinct shall be Manchester High School, 12601 11
Bailey Bridge Road. 12
13
Hensley Voting Precinct (322): 14
15
Beginning at the point where Spring Run Road (State Route 654) intersects Hensley Road 16
(State Route 659); thence southwestwardly along the centerline of Hensley Road to its 17
intersection with Springford Parkway (State Route 5717); thence continuing 18
southwestwardly along the centerline of Springford Parkway to its intersection with 19
Brandycrest Drive (State Route 5367); thence southwardly along the centerline of 20
Brandycrest Drive to its intersection with Mountcastle Road (State Route 5368); thence 21
southeastwardly along the centerline of Mountcastle Road to its intersection with Brandy 22
Oaks Boulevard (State Route 5369); thence southwardly along the centerline of Brandy Oaks 23
Boulevard to its intersection with Brandy Wood Road (State Route 5955); thence eastwardly 24
along the centerline of Brandy Wood Road to its terminus where it meets the boundary of the 25
2020 Census Block 510411010141008 and Census Block 10100141003; thence 26
northeastwardly along the said Census Block to its intersection with Derryveach Drive (State 27
Route 3494); thence northeastwardly along the centerline of Derryveach Drive to its 28
intersection with Donegal Drive (State Route 1275); thence in a generally eastwardly 29
direction along the centerline of Donegal Drive to its intersection with the northeastern 30
boundary of the 2020 Census Block 510411010141008; thence southwardly along the eastern 31
boundary of said Census Block to its intersection with the northwest boundary of the 2020 32
Census Block 510411010141009; thence northeastwardly along said Census Block to its 33
intersection with Thoreau Drive (State Route 1278); thence northeastwardly along the 34
centerline of Thoreau Drive to its intersection with Trailwood Drive (State Route 1260); 35
thence southwardly along the centerline of Trailwood Drive to its intersection with Qualla 36
Road (State Route 653); thence southwardly along the centerline of Qualla Road to its 37
intersection with Beach Road (State Route 655); thence westwardly along the centerline of 38
Beach Road to its intersection with Winterpock Road (State Route 621); thence northwardly 39
along the centerline of Winterpock Road to its intersection with Springford Parkway (State 40
Route 5250); thence continuing southeastwardly along the centerline of Springford Parkway 41
to its intersection with Summerford Drive (State Route 5255); thence northwardly along the 42
centerline of Summerford Drive to its terminus where it intersects with the northwestern 43
boundary of the 2020 Census Block 510411010151005; thence eastwardly along the northern 44
boundary of said Census Block to its intersection with the western boundary of the 2020 45
Census Block 510411010153011; thence northwardly along the western boundary of said 46
Census Block to the west branch of Spring Run Creek; thence northwardly along the 47
centerline of the west branch of Spring Run Creek to the point at which Spring Run Creek 48
branches; thence northwestwardly along the centerline of Spring Run Creek to its intersection 49
with the boundary of 2020 Census Block 510411010152006; thence eastwardly and 50
northwardly along said Census Block to Spring Run Road; thence eastwardly along the 51
centerline of Spring Run Road to its intersection with Hensley Road, the point and place of 52
beginning. 53
54
The voting place for Hensley Voting Precinct shall be Spring Run Elementary School, 13901 55
Spring Run Road. 56
57
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1
Reams Voting Precinct (408): 2
Beginning at the point where the center line of Reams Road (State Route 647) intersects 3
the center line of Powhite Parkway (State Route 76); thence southeastwardly along the center 4
line of Reams Road (State Route 647) to its intersection with the center line of South 5
Providence Road; thence northwardly along the center line of South Providence Road to its 6
intersection with U.S. Route 60 (Midlothian Turnpike); thence westwardly along the center 7
line of U.S. Route 60 (Midlothian Turnpike) to its intersection with the center line of Powhite 8
Parkway (State Route 76); thence southwestwardly along the center line of Powhite Parkway 9
(State Route 76) to its intersection with Reams Road (State Route 647), the point and place 10
of beginning. 11
The voting place for Reams Voting Precinct shall be North Courthouse Road Library, 12
325 Courthouse Road. 13
14
o o o 15
16
Lucks Lane Voting Precinct (421): 17
18
Beginning at the point where Edenberry Drive (State Route 2560) intersects North 19
Courthouse Road (State Route 653); thence in a generally southwardly direction along the 20
centerline of North Courthouse Road to its intersection with Reams Road (State Route 647) 21
where North Courthouse Road becomes Courthouse Road (State Route 653); thence 22
continuing southwardly along the centerline of Courthouse Road to its intersection with 23
Smoketree Drive (State Route 2770); thence continuing southwardly along the centerline of 24
Courthouse Road for a distance of about 1,600 feet to its intersection with the northwest 25
corner of the Heatheridge subdivision; thence eastwardly along the northern boundary of said 26
subdivision to its intersection with a tributary of Falling Creek; thence along said tributary to 27
its intersection with Dakins Drive (State Route 688); thence westwardly along the centerline 28
of Dakins Drive to its intersection with Courthouse Road; thence northwardly along the 29
centerline of Courthouse Road to its intersection with Lucks Lane (State Route 720); thence 30
westwardly along the centerline of Lucks Lane to its intersection with Walton Bluff Parkway 31
(State Route 3750); thence northwestwardly along the centerline of Walton Bluff Parkway 32
to its intersection with Ashbrook Landing Road (State Route 3756); thence northeastwardly 33
along the centerline of Ashbrook Landing Road to its intersection with Lakestone Drive 34
(State Route 3924); thence eastwardly along the centerline of Lakestone Drive to its terminus; 35
thence due south from the terminus of Lakestone Drive to Falling Creek; thence northwardly 36
along the centerline of Falling Creek as it meanders to its intersection with a tributary of 37
Falling Creek; thence along said tributary as it meanders northeastwardly to its intersection 38
with Farnham Drive (State Route 2561); thence southwardly along the centerline of Farnham 39
Drive to its intersection with Edenberry Drive; thence eastwardly along the centerline of 40
Edenberry Drive to its intersection with North Courthouse Road, the point and place of 41
beginning. 42
43
The voting place for Lucks Lane Voting Precinct shall be Monacan High School, 11501 44
Smoketree Drive. 45
46
Otterdale Voting Precinct (422): 47
48
Beginning at the point where Otterdale Road (State Route 667) intersects the Dominion 49
Virginia Power Line easement; thence southeastwardly along the centerline of the Dominion 50
Virginia Power Line easement to its intersection with State Route 288 (World War II 51
Veterans Memorial Highway); thence southeastwardly along the centerline of State Route 52
288 to its intersection with the eastern boundary line of the 2020 Census Block 53
510411009281024; thence southwardly along the centerline of said boundary to its 54
intersection with Charter Colony Parkway (State Route 754); thence southwardly along the 55
centerline of Charter Colony Parkway to its intersection with Old Hundred Road (State Route 56
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DRAFT 3/13/2024
652); thence northwestwardly along the centerline of Old Hundred Road (State Route 652) 1
to its intersection with Tomahawk Creek; thence southeastwardly along the centerline of 2
Tomahawk Creek to its intersection with Genito Road (State Route 604); thence westwardly 3
along the centerline of Genito Road to its intersection with Swift Creek, thence 4
northwestwardly along the centerline of Swift Creek to its intersection with Otterdale Road, 5
thence northeastwardly along the centerline of Otterdale Road to its intersection with the 6
Dominion Virginia Power Line easement, the point and place of beginning. 7
8
The voting place for Otterdale Voting Precinct shall be Tomahawk Creek Middle School, 9
1600 Learning Place Loop. 10
11
o o o 12
13
Bon Air Voting Precinct (505): 14
15
Beginning at the point where the center line of the Southern Railroad right-of-way intersects 16
the boundary line between the County of Chesterfield and the City of Richmond; thence 17
northwardly and westwardly along said boundary line to its intersection with West Huguenot 18
Road (State Route 147); thence westwardly along the center line of West Huguenot Road 19
(State Route 147) to its intersection with the Southern Railroad right-of-way; thence 20
eastwardly along the center line of said right-of-way to its intersection with the boundary line 21
between the County of Chesterfield and the City of Richmond, the point and place of 22
beginning. 23
The voting place for Bon Air Voting Precinct shall be Bon Air Elementary School, 8701 Polk 24
Street. 25
26
o o o 27
28
Rockaway Voting Precinct (521): 29
30
Beginning at the point where the Norfolk Southern Railway right-of-way intersects 31
Chippenham Parkway (State Route 150); thence southwardly along the centerline of 32
Chippenham Parkway to its intersection with Powhite Parkway (State Route 76); thence 33
southwestwardly along the centerline of Powhite Parkway to its intersection with Midlothian 34
Turnpike (U. S. Route 60); thence northwestwardly along the centerline of Midlothian 35
Turnpike to its intersection with Robious Road (State Route 675); thence northwestwardly 36
along the centerline of Robious Road to its intersection with Old Bon Air Road (State Route 37
718); thence northeastwardly along the centerline of Old Bon Air Road to its intersection 38
with Rockaway Road (State Route 718); thence eastwardly along the centerline of Rockaway 39
Road to its intersection with the Norfolk Southern Railway right-of-way; thence eastwardly 40
along the centerline of said right-of-way to its intersection with Chippenham Parkway, the 41
point and place of beginning. 42
43
The voting place for Rockaway Voting Precinct shall be Bon Air United Methodist Church, 44
1645 Buford Rd. 45
46
(2) That this ordinance shall become effective immediately upon satisfaction of the 47
requirements of Section 24.2-129 of the Code of Virginia. 48
49
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 50
Nays: None. 51
52
53
19. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED 54
MATTERS 55
56
There were no requests to address the Board at this time. 57
58
59
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20. ADJOURNMENT 1
2
On motion of Mr. Carroll, seconded by Dr. Miller, the Board 3
adjourned at 8:56 p.m. to the 2024 Transportation Forum meeting 4
on March 15, 2024, at 7:30 a.m., to then adjourn to the 5
Community Service Board Annual Dinner on March 21, 2024, to 6
then adjourn to the regularly scheduled Board of Supervisors 7
meeting on March 27, 2024, at 6:00 p.m. 8
9
Ayes: Holland, Miller, Ingle, Schneider and Carroll. 10
Nays: None. 11
12
13
14
15
16
__________________________ ___________________________ 17
Joseph P. Casey James M. Holland 18
County Administrator Chairman 19