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05/23/01 PacketCHE$-TERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of i Meeting Date: May 23, 2001 Item Number: 2.n. Su~ect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: This is the third season for West Nile Virus in this country. The disease has spread through bird populations and will likely appear in birds around the Richmond area this summer. Using a very abbreviated form of the attached materials, Dr. Nelson will present background, the current prevention plan and the efforts of the regional coordinating committee. Preparer: William R. Nelson, M.D., M.P.H. Title: Director, Chesterfield Health Department Attachments: ----]No West Nile Virus West Ni!e Vir~~ · Outbreak of a new disease in NYC · 62 persons hospitalized · 7 deaths · 194 birds identified · 25 horse deaths West Nile Virus i 1 · Migrated up and down east coast · 21 human cases · 2 deaths · Isolated from 4,323 birds · 59 horses affected West Nile West Nile Virus What is West Nile~ · Can produce flUilikc~ · Majority of cases have NO symptoms · Occurs 5-15 days after exposure · Encephalitis (inflammation of brain) caused by a virus · 1/100 to 1/150 cases may be serious · Affects humans and other animals · Horses and certain birds affected How is West Nile l/i[~ ~ · Arrived in U.S. in 1999 from overseas · Birds appear to be the main reservoir · Spread of cases follows migratory paths · Mosquitoes are the vector · Mosquitoes that feed on both birds and other animals can transmit the disease 00043 · 60 species in Virginia · Extremely specific in breeding habitat, feeding preferences, and fly distance · At least 4 of these appear to capable vectors · All have a similar lifecycle which requires still water for a period of time W~ Nflt Viru~ Tr, uu~mt~dou Cycle Community P~ · Based on Active Surveillance: hU~'g, horses, birds · l~ased on facts of virus and mosquito biology · Emphasis on Prevention · Based on experience in Northeast · Consistent with CDC and VDH guidance 4 Best Practices for Community · Eliminate potential breeding sites · Apply larvicide to sites that cannot be eliminated Typical Best Practices for Community Pro~irq~: :: ' · Educate public on personal protection - Avoid mosquito areas - Wear long, loose, light clothing - Use insect repellents on skin and clothing 0006 s Spraying for Adult Mo~ · Sprays do kill · Safe when used correctly · Limitations - May not kill the right mosquitoes - Not always specific to mosquitoes - Perceived environmental hazard - Liabilities - Limited number of contractors - Expensive Best Management Practices- , ? What s Ne~ · Public Education ~~ - Reduce breeding sites ~ - Personal protection ~ · Monitor Closely .~ - Animal Surveillance: illness and death - Human Surveillance - Mosquito Surveillance when necessary Who do¢~. · Public Education- VDH, Local G~ Media · Reduce Breeding sites- private citizens, businesses, Local Governments · Monitoring for illness- Health Departments, Doctors, and Veterinarians · Mosquito Monitoring- Largely local government; VDH staff limited to "hot spots" Regional West Nile Virus Ch Richmond Administrative representative, Director of Public Health and public information representative Other PDC 15 member administrative representatives (New Kent and Goochland) Purpose of Coordinating Committe~ Respond toihe ~;r~;~;~~: Department of Health's request to local governments Coordinate our local governments' response to the VDH request Goals for Richmond Regional West Nile Virus Re{~~ · Prevention of mosquito breedin~::~ites · Sharing public health information on the West Nile Virns · Conducting surveillance to determine the extent of West Nile Virus · Preparing a regional action plan CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 23, 2001 Sub!ect: County Administrator' s Comments County Administrator's Comments: Item Number: 2.B. County Administrator: Board Action Requested: Summary of Information: Mr. Ramsey will be briefing the Board of Supervisors system being placed in the county libraries. on the filtering Preparer: Lisa H. Elko Attachments: Yes ~-] No Title: Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 23, 2001 Item Number: 5. A. Subject: Recognition of the 2001 Clean Business of the Year County Administrator's Comments: County Administrator: Board Action Requested: Adopt resolution recognizing McDonald's Family Restaurant of 5925 Hopkins Road. Summary of Information: The Keep Chesterfield County Clean Advisory Board has selected businesses for consideration of the 2001 Clean Business of the Year Award. A panel of judges has selected one for recognition by the Board of Supervisors. A resolution recognizing McDonald's is recommended by staff. Title: Extension Agent Attachments: Yes ~ No 0010 RECOGNIZING MCDONALD'S FAMILY RESTAURANT AS CHESTERFIELD COUNTY'S 2001 CLEAN BUSINESS OF THE YEAR WHEREAS, Chesterfield County and the Keep Chesterfield County Clean Advisory Board recognize the importance of the County's business community and the value of setting an example for a litter-free environment; and WHEREAS, the members of the Keep Chesterfield County Clean Advisory Board selected two businesses in each of the magisterial districts that exemplify a business with a litter-free appearance and well maintained grounds; and WHEREAS, a panel of judges selected one business from the ten designees which stood above and beyond all others in its appearance, its grounds maintenance, its litter-free grounds and parking lot, and its practices of providing trash receptacles and maintaining dumpsters; and WHEREAS, McDonald's Family Restaurant of 5925 Hopkins Road, located in the Dale Magisterial District of Chesterfield County was selected as the 2001 Clean Business of the Year; and WHEREAS, it is the desire of the Chesterfield County Board of Supervisors to recognize McDonald's Family Restaurant as the 2001 Clean Business of the Year. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes McDonald's Family Restaurant and expresses appreciation for the commitment and dedication of the business to keeping Chesterfield County clean, green and beautiful. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: May 23, 2001 Item Number: 5. B. Subject: Resolution Recognizing Bon Secours Richmond Health System County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of the attached resolution Summary of Information: Mrs. Humphrey and Mr. Warren requested that the following resolution be adopted. This resolution is in recognition of the Bon Secours Richmond Health System's plan to develop a state-of-the-art medical center to be known as the Saint Francis Medical Center, which, upon completion in 2003, will provide 24-hour health services to the citizens of Chesterfield County. Preparer~¢,.,.~O~ %~¢'_~"~...~ Title: Director, Public Affairs XWr ( Attachments: Yes ~ No # 09,12 RECOGNIZING BON SECOURS RICHMOND HEALTH SYSTEM UPON THE LOCATING OF SAINT FRANCIS MEDICAL CENTER IN CHESTERFIELD COUNTY WHEREAS, The Sisters of Bon Secours organization originated in France in 1824, dedicated to providing medical and spiritual care for the sick and dying, regardless of income or social standing; and WHEREAS, within the region Bon Secours operates Saint Mary's Hospital, Memorial Regional Medical Center, Richmond Community Hospital, Bon Secours Hospice and Home Care, several physician practices and, within Chesterfield County, operates Bon Secours Imaging Center, Bon Secours Retirement Community at Ironbridge and Ironbridge Medical Park; and WHEREAS, Bon Secours Richmond Health System plans to develop a state-of-the-art medical center, including a 130-bed acute care hospital and adjacent medical office buildings for physicians and other health care providers; and WHEREAS, this medical center will be known as the Saint Francis Medical Center, and a ground breaking took place on April 12, 2001; and WHEREAS, the medical center will provide 24-hour emergency care, obstetrics, pediatrics, orthopedics, surgery and other services; and WHEREAS, 400 jobs will be provided, with an annual payroll projected at $20 million by 2005; and WHEREAS, the 200,000-square-foot center will open in the summer of 2003; and WHEREAS, the medical center will serve Chesterfield, Powhatan, Amelia, Cumberland, Buckingham and Goochland counties. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses its best wishes to the Bon Secours Richmond Health System in this endeavor, and welcomes the Saint Francis Medical Center, its physicians and other health care providers to Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 23, 2001 Item Number: 5.c. Subiect: Resolution Recognizing the Retirement of Ms. Martha E. Willoughby, Benefits Specialist in the Accounting Department County Administrator's Comments: County Administrator: Board Action Requested: Ms. Willoughby. Request approval of the attached resolution honoring Summary oflnformation: Ms. Martha E. Willoughby provided over 25 years of service to Chesterfield County in the Accounting Department. She will be retiring on July 1, 2001. Preparer: Title: Director of Accounting Attachments: Ycs No 0 14 RECOGNIZING MS. MARTHA E. WILLOUGHBY UPON HER RETIREMENT WHEREAS, Ms. Martha E. Willoughby will retire on July 1, 2001 after providing over twenty-five years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Willoughby accepted employment with the Accounting Department originally in 1976 as an Account Clerk III, and through hard work and dedication progressed to her current position as a Benefits Specialist; and WHEREAS, Ms. Willoughby was selected as the Accounting Department's Employee of the Year for 1992, recognizing her hard work, customer service, and dedication; and WHEREAS, Ms. Willoughby has witnessed the growth of Chesterfield County from less than 1,000 employees in 1976 to more than 4,000 currently, and the growth of technology in Accounting, from one shared mainframe terminal to personal computers on every desk; and WHEREAS, Ms. Willoughby has had key roles in improving automation by being involved in the implementation of two new payroll systems as well as the Electronic Federal Tax Payment System; and WHEREAS, Ms. Willoughby has affected every County employee, through the withholding and reporting of more than one-half billion dollars in payroll taxes over the span of her career; and WHEREAS, Ms. Willoughby was solely responsible for reconciling wages and taxes for all County employees to ensure accurate reporting to the federal and state government, including the preparation, printing and distribution of annual W-2's; and WHEREAS, Ms. Willoughby helped guarantee health and dental insurance for employees, former employees, and retirees by the monthly reconciliation and payment of premiums; and WHEREAS, Ms. Willoughby has helped to ensure the secure futures of all full-time employees by accurately reporting monthly retirement and life insurance benefits to the Virginia Retirement System; and WHEREAS, Ms. Willoughby has established and nurtured a relationship with retirees that truly exemplifies the county's goal to provide world-class customer service; and WHEREAS, Ms. Willoughby boasts a vast wealth of knowledge that is drawn upon by many, and her steel-trap memory of past events is a valuable resource that will be greatly missed; and WHEREAS, Ms. Willoughby has demonstrated her loyalty to Chesterfield County through her dedication, conscientiousness and positive attitude. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Ms. Martha E. Willoughby and extends its appreciation for her twenty-five years of dedicated service to the County, congratulations upon her retirement, and best wishes for a long and happy retirement. 001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: May 23, 2oo~. Subject: EMS Revenue Recovery Presentation County Administrator's Comments: Item Number: County Administrator: Board Action Requested: Summary of Information: At the May 23, 2001 work session, the fire department will give a brief presentation on the proposed EMS Revenue Recovery program. Preparer: Steve A. Elswick ~~¢~ ~~ Title: Fire Chief Attach ments: Yes No O01G ~® ~E © 0 @ o o~g o 0~~~~ E E E E 0 © ©© 0 0 0 0 © 0 0© ~ 0 0~ © © © © CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: May 23, 2001 Item Number: 8.A. Subject: Consideration of Revisions to the Zoning Ordinance Relating to Flags County Administrator's Comments: ~-~~~ County Administrator: Board Action Requested: Staff recommends that the attached zoning ordinance amendment be referred to the Planning Commission for public hearing and recommendat ion. Summary of Information: On April 25, 2001, the Board of Supervisors approved changes to the County's zoning ordinance relating to flags that limit government flags to 150 square feet, non-government flags to 50 square feet, and total flag area per pole to 150 square feet. In addition, commercial flags can only be displayed with government flags. During the 1990's, the County adopted several initiatives to improve the appearance of business and highway corridors including a more restrictive sign ordinance. Flags also impact the visual appearance of the County and are often used by businesses as "attention getting devices." Therefore, staff supports the reasonable regulation of all flags. Ms. Humphrey and Mr. Miller requested staff to present to the Board of Supervisors amendments to the zoning ordinance which would remove the size restriction upon the display of the American Flag. Preparer: Attachments' Yes ~-~No Title: Director of Planning 1922:53334.1 (53340.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: May 23, 2001 Item Number: Because the First Amendment to the Constitution generally requires that government laws be "content-neutral", the removal of the size limitation must apply to all non-commercial flags. The size limitation on commercial flags does not need to be changed. In addition, the existing ordinance which only allows commercial flags if displayed with a governmental flag improperly conditions commercial speech upon governmental speech and must be removed. The attached ordinance amendment eliminates the size regulation of non- commercial flags, which would include the American flag. The amendment also allows commercial flags to be displayed without having to display a governmental flag, but the commercial flag would still be subject to a size limitation. Further, the size of commercial flags on a site will be subtracted from the allowable size of freestanding signs on the site. Staff recommends that the Board refer the ordinance amendment to the Planning Commission for public hearing and recommendation. 1922(00):53334.1(53340.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: May 23, 2001 Item Number: Subject: Nomination/Appointment to the Camp Baker Management Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint one member to serve on the Camp Baker Management Board. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. The position representing the Clover Hill District has expired. Mr. Hubert Urban has been a supporter of Camp Baker services for a number of years and is willing to serve a three-year term on the Camp Baker Management Board, if appointed. Mr. Warren concurs with the appointment of Mr. Hubert Urban. Name Mr. Hubert Urban 2100 Jarman Lane Richmond, VA 23235 Representing Clover Hill Magisterial District Action Requested Appoint present. Nominees a~ voted on in Preparer:, ..,"~//~'l ~. /'Ge~'r~e ~/aurnste~n Attachments: ~-~ Yes No The Camp Baker Management Board concurs with the appointment. The term would be effective May 1, 2001, and will expire on April 30, 2004. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members the order in which they are nominated. Title: Director, Dept. of MH/MPJSA # 0C30 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 6 Meeting Date: May 23, 2001 Item Number: 8.¢.1.a. Subject: Set a Date and Advertise a Public Hearing to Revise FY01 School Operating Fund County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to hold a public hearing to increase estimated revenues and appropriations in the School Operating Fund by $752,355. In addition, the School Board requests the Board of Supervisors reserve approximately $2,382,185 at year- end to carry over to FY2002 for re-appropriation. Summary of Information: On November 14, 2000, the first quarter budget review was presented to the School Board reflecting a net projected year-end balance of approximately $1.7 million. The revised projected year-end balance as of March 31, 2001 is $1.6 million, which is sufficient to meet the fund balance requirement included in the FY2002 budget. There are several expenditure adjustments to be made in various appropriation categories for this fiscal year. There is also a need to request two actions by the Board of Supervisors: 1) to advertise and hold a public hearing to increase appropriations by $752,355 based on revised revenue estimates and 2) to reserve approximately $2,382,185 at June 30, 2001, for expenditures that will cross the fiscal year. Attachments: I Yes ~ No Title: Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of Eval uationlAnalysis The analysis of the FY2001 year-end position is divided into three areas: 1) funding to be reserved for use in FY2002; 2) revenue changes occurring since the first quarter review; and, 3) expenditure changes occurring since the first quarter review, requiring appropriation changes. Reserve Funding Each year, the School Board requests that a portion of current year funds be reserved for re-appropriation in the following year for specific purposes. For year-end FY2001, the funding recommended to be reserved is described below by specific item. The amount for each item is an estimate as of April 10, 2001 and is subject to change. 1) Accrued interest from the February 2001 bond sale $370,700 When the bond sale took place in February, accrued interest and premium proceeds of $513,700 for the new bonds were included. As per the bond sale agreement, the accrued interest must be used to offset bond sale expenses or the first debt interest payment. Staff has estimated bond sale expenses at $143,000, leaving $370,700 available for the first interest payment on these bonds in FY2002. 2) Transfer to Grants $387,995 The school operating fund supports various grants such as State Technology and Jobs for Virginia Graduates and these funds must be transferred to the School Grants Fund. Some of these funds will not be spent by June 30, 2001. 3) State SOL staff development initiative $567,734 To ensure that all teachers are trained in the core content areas as required by the Standards of Learning (SOL), the state funded a staff development initiative at a cost for Chesterfield in this second year of $761,824. Because the state requires that any unexpended funds be carried over to the next year, the remaining $567,734 must be reserved. 4) Automated Library System $892,372 Funding was included in the FY2001 budget to purchase an automated library system for CCPS. While requests for proposals have been developed, the system will not be purchased until after July 1. 5) Playground Equipment $90,000 To date, four of the eight schools identified as lacking a K-2 or 3-5 structure/equipment have had their plans approved by the Playground Safety Committee. These projects, together with the pending plans for the remaining four schools are not anticipated to be complete until the end of summer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 6) School Resource Officers $13,384 Due to decreased cost for staffing of School Resource Officers, a balance of $13,384 was left in this account. Currently, Chesterfield Community High and Turning Point Academy share a resource officer. The County Police Department has applied for a grant for FY2002 to fund an additional position so that both schools will have these services. The additional cost to the school system of $17,110 can be partially offset by the balance in the current year. 6) Miscellaneous $60,000 Included in this amount is funding for Oracle site licenses for schools ($40,000), dual enrollment classes in conjunction with John Tyler Community College ($7,300), diploma costs for summer school ($2,700), and insurance recoveries that have not been finalized at this time ($10,000). Total Reserve Requested $2,382,185 School O~eratin~ Fund Revenue State Sales Tax $(602,200) The original FY2001 State Sales tax estimate for CCPS was $35,430,500; however, estimates have been updated and the revised amount for CCPS is $34,828,300. Since the General Assembly did not adopt a revised budget for 2000-2002 during its recent session, State Basic Aid will not be increased by formula to account for the lower sales tax projections. A total of $358,000 would be realized if this formula action were taken. State SOQ Revenue $ 198,300 The average daily membership (ADM) at March 31 was 51,223 or 71 higher than projected at the first quarter review. This change in A DM results in increased State SOQ funding. State - Other Revenue $ 298,000 Funding for vocational education, foster care, detention home program, and remedial summer school has been adjusted according to actual receipts in FY2001. Transfer from School CIP $ 10,555 CCPS was required to pay an arbitrage rebate on the 1995A VPSA bonds. A portion of this expense is being covered through excess interest earnings. 0083 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 6 Local Revenues Bond premiums and interest earnings on the GO bonds sold in February 2001 $ 513,700 Other local revenues $ 304,000 Federal JROTC Reimbursement $ 30,000 CCPS receives reimbursement for 50% of the cost of the instructors for our JROTC program. This year we are receiving reimbursement for two additional staff members. Total Revenue Increase $ 752,355 School O~eratin~ Fund Expenditures Appomattox Regional Governor's School $135,500 The FY2000 audit of the Appomattox Regional Governor's School has been completed and reflects a deficit balance of $239,795. In addition, projections indicate a shortfall in the current year budget of $160,000. The Regional Board and Steering Committee have recommended that each participating school division pay its share of the shortfall based on the number of students attending the school. Comprehensive Services $110,000 Based on actual expenditures and placement of children to date, additional funding is required for the School Board's share of costs associated with the Comprehensive Services Act. Detention Home Program $ 22,900 The State provided additional funding for the detention home program for a principal and other related costs. Debt Service $ 19,335 CCPS received excess interest on the 1995A VPSA bond issue; therefore, an arbitrage rebate of $19,335 was assessed. Pupil Transportation $120,000 Specialty center transportation needs and increased field trips have increased our need for overtime and substitutes. Also, fuel prices have increased significantly and County central garage charges may reflect these price increases before year-end. Consequently, funds will be transferred to the Pupil Transportation fund balance account in anticipation of these needs. 0084 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 6 Operations a Maintenance $3&4,620 Due to weather extremes during the year, utility and overtime costs were higher than anticipated. In addition, fuel prices have increased significantly and County central garage billings may reflect these price increases before year-end. These overages may be partially offset by cost savings in operating accounts. Because the overall effect of these factors cannot be fully estimated at this time, funding will be placed in the Operations and Maintenance fund balance account in anticipation of need. Total Expenditure Increase $752,355 The most current estimate for year-end balance is approximately $600,000, excluding the amounts to be reserved, and the $1.0 million balance to be carried forward as a requirement of the FY2002 budget. In addition to the formal recommendations requested above, the School Board plans to request the Board of Supervisors in the first quarter of FY2002 to re-appropriate any unused General Fund Transfer for non-recurring expenditures as deemed necessary. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 6 of 6 Meetina Date: Mav 23.2001 Number Budqet and Mana.qement Comments: This item summarizes the FY2001 Fourth Quarter Review for School Operating Funds as approved by the School Board on April 24, 2001. The item requests that the Board of Supervisors schedule a public hearing to increase School Board revenue and expenditure appropriations in the amount of $752,355. The appropriation changes requested will increase revenues in the School fund in the amount of $752,355, and increase budgeted expenditures in the Instruction category by $268,400, in Public Transportation by $120,000, in Operations and Maintenance by $344,620, and in Debt Service by $19,335. State code mandates that a public hearing be held for an increase in appropriations in excess of Ss00,000. This item also requests approval of reserves based on results of operations in the amount of $2,382,185 (detailed in the body of the agenda item) to be carried over and re-appropriated into FY2002. The School Board also plans to request that the Board of Supervisors re-appropriate any unused General Fund Transfer in FY2002 for non- recurring expenditures. The School Board would be requested to provide details regarding the non-recurring expenditure items prior to re- appropriation. Preparer: Rebecca T, Dickson Title: Director, Budget & Management VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, April 24, 2001, at seven-thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: Marshall W. Trammell, Jr., Chairman James R. Schroeder, DDS, Vice-Chairman Elizabeth B. Davis Lloyd A. Lenhart Dianne E. Pettitt RESOLUTION WHEREAS, the ending balance for FY2001 is curremly projected at $600,000, net of the $1.0 million requirement for the FY2002 budget; and, WHEREAS, the School Board plans to request re-appropriation of any remaining FY2001 unused general fund transfer in the first quarter of FY2002; and, WHEREAS, there is a need to reserve approximately $2,382,185 in the School Operating Fund at June 30, 2001; and, WHEREAS, additional revenues of $752,355 have been identified as part of this year-end review (increased local revenue of $817,700, increased Federal revenue of $30,000, increased State revenue of $496,300, increased School CIP revenue of $10,555, and decreased State Sales tax of $602,200); and, WHEREAS, there is a need to appropriate the increased revenues as follows: Instruction $ 268,400 Pupil Transportation 120,000 Operations & Maintenance 344,620 Debt Service 19,335 Total $ 752,355 NOW, THEREFORE, BE IT RESOLVED, that on motion of Mrs. Pettitt seconded by Mrs. Davis, the School Board hereby requests the Board of Supervisors to advertise and hold a public hearing to appropriate additional funding of $752,355 and to reserve approximately $2,382,185 of funds in the School Operating Fund for items contained in the School Board's year-end quarterly review, adjusted according to need based on final June 30, 2001 documentation. Patricia W. Bartlam, Clerk CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: May 23, 2001 Item Number: 8.C.l.b. Subject: Set Public Hearing to Consider an Ordinance Redistricting Magisterial District Boundaries and Adjusting Voting Precinct Boundaries and Polling Places and Schedule Public Meetings for Public Comments on Redistricting County Administrator's Comments: Recommend June 20 for public hearing County Administrator: C>'Z~ Board Action Requested: The Board is requested to set a public hearing for June 20, 2001 to consider the attached ordinance and to direct staff to schedule two public meetings for public comments on redistricting. Summary of Information: Every ten years, after census figures are released by the Federal government, state and local governments are required to redistrict their election districts to insure substantial population equality among the districts in accordance with the constitutional requirement of "one person, one vote." State and local governments received census data in March. The Virginia General Assembly redistricted state Senate and House of Delegates boundaries last month. Accordingly, it is now time for the County to redistrict magisterial district boundaries. The 2000 census data for Chesterfield is shown on Exhibit A to this item. The County's population grew from 209,274 in 1990 to 259,903 in 2000. A disproportionate amount of the growth occurred in the Matoaca magisterial district. Accordingly, in order to achieve population equality among the districts, significant portions of Matoaca magisterial district will need to be redistricted into the other magisterial districts in the County, particularly to Dale, Clover Hill and Midlothian, which are all below the Preparer: / Lane B. Ram~ Title: CountY0523:53288.1Administrator(53297.1) Attachments: Yes ~ No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 23, 2001 Item Number: Page 2 of 3 population average. In order to achieve population equality, each magisterial district may vary by no more than 5% above or below the average figure of 51,981. Over the past few weeks, at the direction of Mrs. Humphrey, staff has met individually with the Board members to create a preliminary redistricting proposal for public discussion and the Board's consideration. In addition to meeting the population equality requirements of the Constitution, this plan assures that each election district will be compact and contiguous and that all election district boundaries will be clear and observable as required by state law. A chart showing the new population of the magisterial districts if this plan is adopted is attached as Exhibit B and a map of the County showing the proposed magisterial district boundary lines is attached as Exhibit C. The proposed ordinance is attached as Exhibit D. The magisterial district changes proposed by the plan are as follows: 1) Midlothian Maqisterial District: Midlothian would gain the following areas: the western portion of Evergreen voting precinct from Matoaca; all of Davis voting precinct from Clover Hill except for the southwestern portion of the precinct, which would remain in Clover Hill; a small portion of the northeast corner of Providence voting precinct from Clover Hill; and the northern portion of Belmont precinct from Dale. Midlothian would also transfer all of Shenandoah voting precinct to Clover Hill. (3.1% below the statistical average.) 2) Clover Hill Maqisterial District: Clover Hill would gain all of Shenandoah voting precinct from Midlothian; the central portion of Crenshaw voting precinct from Matoaca; and the northwestern portion of Pocahontas voting precinct from Matoaca. Clover Hill would also transfer all of the Davis voting precinct to Midlothian except for the southwestern portion of the precinct and a small portion of the northeast corner of Providence voting precinct to Midlothian. (0.9% above the statistical average.) 3) Dale Maqisterial District: Dale would gain the portion of Beach voting precinct that is to the east of Pocahontas State Park from Matoaca; a small portion of the northeast corner of Winfree's Store voting precinct from Matoaca; all of Pocahontas voting precinct, except for the northwest corner, from Matoaca; and the northeast corner of Crenshaw voting precinct from Matoaca. Dale would also transfer the northern portion of Belmont voting precinct to Midlothian. (2.1% below the statistical average.) Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 23, 2001 Item Number: Page 3 of 3 4) Bermuda Magisterial District: Bermuda would gain the Walthall voting precinct from Matoaca. (3.8% above the statistical average.) 5) Matoaca Maqisterial District: Matoaca would transfer the northwestern portion of Evergreen voting precinct to Midlothian; the central portion of Crenshaw voting precinct to Clover Hill; the northwestern corner of Pocahontas voting precinct to Clover Hill; the northeastern corner of Crenshaw voting precinct to Dale; all of Beach voting precinct to the east of Pocahontas State Park to Dale; a small portion of the northeast corner of Winfree's Store voting precinct to Dale; and Walthall voting precinct to Bermuda. (0.6% above the statistical average.) After the Board adopts its redistricting plan, the plan must be submitted to the United States Department of Justice for approval before it can be implemented. The Justice Department has 60 days to review the plan. If the Board adopts the plan in June, staff anticipates being able to implement the plan in time for the November general election. Prior to adopting the plan, however, staff recommends that staff conduct two public meetings, one each to cover the northern and southern areas of the county, for members of the public to comment on the proposal and on any other redistricting proposal that they might have. The Board may make changes to the advertised plan so long as the changes do not change the plan so fundamentally that the advertisement does not substantially describe the final approved plan. If such fundamental changes are made, the plan would need to be re-advertised before it is adopted. EXHIBIT A CURRENT POPULATION OF MAGISTERIAL DISTRICTS Pct. Deviation from Avg. Bermuda 51,943 -0.1% Clover Hill 45,759 -12.0% Dale 47,890 -7.9% Matoaca 65,575 +26.2% Midlothian 48,73 6 -6.2% 259,903 Average Population: 51,981 0523:53297.1 0{¢41 EXHIBIT B POPULATION OF MAGISTERIAL DISTRICTS UNDER CURRENT PROPOSAL Pct. Deviation from Avg. Bermuda 53,966 +3.8% Clover Hill 52,427 +0.9% Dale 50,867 -2.1% Matoaca 52,290 +0.6% Midlothian 50,353 -3.1% 259,903 Average Population: 51,981 0523:53297.1 004Y2 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 7-3 RELATING TO BOUNDARY LINES FOR MAGISTERIAL DISTRICTS AND VOTING PRECINCTS AND RELATING TO POLLING PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code o_f the Count_ of Chesterfield, 1978, as amended, is amended as follows: Sec. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: BERMUDA MAGISTERIAL DISTRICT B ellwood Voting Precinct (101): Beginning at the point where the center line of the southern boundary of Richmond National Battlefield Park intersects the boundary line between Henrico County and Chesterfield County; thence eastwardly along said boundary line as it meanders with the James River south to its intersection with Proctors Creek; thence westwardly along the center line of Proctors Creek to its intersection with a spur line of the Seaboard Coast Line right-of-way; thence northwardly along the center line of said right-of-way to its intersection with Kingsland Creek; thence eastwardly along the center line Kingsland Creek to its intersection with the CSX Railroad right of way; thence northeastwardly along the center line of said right of way to its intersection with U. S. Route 1/301 (Jefferson Davis Highway); thence south along the center line of U.S. Route 1/301 to its intersection with Bellwood Road; thence northeastwardly along the center line of Bellwood Road to its intersection with Interstate 95; then northward along the center line of Interstate 95 to its intersection with the northern boundary lines of Census Blocks 1004033006 and 1004033007; thence eastwardly along the boundary line of Census Blocks 1004033006 and 1004033007 to their intersection with the southern boundary line of Richmond National Battlefield Park; thence northeastwardly along the center line of the southern boundary line of Richmond National Battlefield Park to its intersection with the boundary line between Chesterfield County and Henrico County, the point and place of beginning. The voting place for Bellwood Voting Precinct shall be the Chesterfield Community High School, 8610 Perrymount Road. 000 0523:53219.1 1 Iron Bridge Voting Precinct (111): Beginning at the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of Centralia Road (State Route 145); thence eastwardly along the center line of Centralia Road (State Route 145) to its intersection with Chalkley Road (State Route 632); thence southwardly along the center line of Chalkley Road (State Route 632) to its intersection with Iron Bridge Road (State Route 10); thence westwardly and northwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Centralia Road (State Route 145), the point and place of beginning. The voting place for Iron Bridge Voting Precinct shall be Thomas Dale West High Cr~-¢cr Middlc School, 12400 Branders Bridge Road. Walthall Voting Precinct (112): Beginning at the point where the center line of U.S. Interstate 95 (Richmond-Petersburg Turnpike) intersects the boundary line between the County of Chesterfield and the City of Colonial Heights; thence westwardly along said boundary line to its intersection with Branders Bridge Road (State Route 625); thence northwardly along the center line of Branders Bridge Road (State Route 625) to its intersection with Whitehouse Road (State Route 1129); thence southeastwardly along the center line of Whitehouse Road (State Route 1129) to its intersection with U.S. Route 1/301 (Jefferson Davis Highway); thence northwardly along the center line of U.S. Route 1/301 (Jefferson Davis Highway) to its intersection with Happy Hill Road (State Route 619); thence northwestwardly along the center line of Happy Hill Road (State Route 619) to its intersection with an unnamed tributary_ of Ashton Creek; thence eastwardly along said tributary to its intersection with the Seaboard Coast Line right-of-way; thence southeastwardly along said right-of-way to its intersection with Indian Hills Road (State Route 743); thence southeastwardly along the center line of Indian Hills Road (State Route 743) to its intersection with U.S. Interstate 95 (Richmond-Petersburg Turnpike); thence southwardly along the center line of U.S. Interstate 95 (Richmond-Petersburg Turnpike) to its intersection with the boundary line between the County of Chesterfield and the City of Colonial Heights, the point and place of beginning. The voting place for Walthall Voting Precinct shall be St. Anne's Catholic School, 17111 Jefferson Davis Highway. DALE MAGISTERIAL DISTRICT 000 Jacobs Voting Precinct (204): Beginning at the point where the center line of U.So Route 360 (Hull Street Road) intersects the 0523:53219.1 2 0O44 center line of Falling Creek; thence sontheastwardly along the center line of Falling Creek to its intersection with Newby's Bridge Road (State Route 649); thence southwardly along the center line of Newby's Bridge Road (State Route 649) to its intersection with Belmont Road (State Ronte 651); thence eastwardly and southwardly along the center line of Belmont Road (State Route 651) to its intersection with Courthouse Road (State Route 604); thence northwestwardly along the center line of Courthouse Road (State Route 604, continuing as State Route 653) to its intersection with Genito Roa ..........~,,,,, t ........ ,~ ....... ¢, thence northwestwar_ along the center line of Genito Road to its intersection with U. S. Route 360; thence northeastwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Falling Creek, the point and place of beginning. The voting place for Jacobs Voting Precinct shall be Jacobs Road Elementary School, 8800 Jacobs Road. 000 Belmont Voting Precinct (206): Beginning at the point where the boundary line between the City of Richmond and the County of Chesterfield intersects the center line of Belmont Road (State Route 651); thence southwestwardly along the center line of Belmont Road (State Route 651) to its intersection with the center line of the Commonwealth Natural Gas Pipeline easement; thence northwardly along the center line of said IT 0 r)~...^ ~l,,K/h £TT..ll O*--...l- easement to its intersection with Walmsle¥ Boulevard; ,~ ..... . ...... thence eastward along the center line of Walmsley Boulevard to its intersection with Tumer Road; thence southward along the center line of Turner Road to its intersection with Pocoshock Creek; thence eastward along the center line of Pocoshock Creek to its intersection with the boundary line between the City of Richmond and the County of Chesterfield; thence southeast along the center line of said boundary_ line to its intersection with Belmont Road, "- ..... 1^_~ .~. ....... ,.~..,....,.1:-- ,.~^cT,~.o.~ o .~.~ ..... 360 the point ~d place of begi~ing. The voting place for Belmont Voting Precinct shall be J.A. Chalkley Elementary School, 3301 Turner Road. 000 Five Forks Voting Precinct (210): Beginning at the point where the center line of Newby's Bridge Road (State Route 649) intersects 0523:53219.1 3 004.5 the center line of Falling Creek; thence southeastwardly along the center line of Falling Creek to its interSection with Belmont Road (State Route 651); thence southwestwardly along the center line of Belmont Road (State Route 651) to its intersection with Cogbill Road (State Route 638); thence eastwardly and northwardly along the center line of Cogbill Road (State Route 638) to its intersection with Kingsland Creek; thence along said creek as it meanders southeastwardly to its intersection with Iron Bridge Road (State Route 10); thence southwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Beach Road TT~,~ ~,.._ r,_~. thence southwestwardly along the center line of Beach Road (State Route 655) to its intersection with Swift Creek; thence westwardly along the center line of Swift Creek to its intersection with Qualla Road (State Route 653); thence northwardly along the center line of Qualla Road (State Route 653) to its intersection with an unnamed branch of Swift Creek; thence along the center line of said branch as it meanders northwardly to its intersection with Route 288; thence eastward along the center line of Route 288 to its intersection with Qualla Road; thence northeastward along the center line of Qualla Road to its intersection with Courthouse Road; .t. ....... ~. ........... ~ ~-. ~ ~ .... ~. ....... ~ :- ~ -*'T Tn ~ ~ ~ ...... o,.,. ........... ,_. ..... ,~ .... .u.~, ~ .... ,. ~.., ~, ..... ~, thence so utheas t war al on e center line of Courthouse Road (State Route 604) to its intersection with Belmont Road (State Route 651); thence eastwardly along the center line of Belmont Road (State Route 651) to its intersection with Newby's Bridge Road (State Route 649); thence proceeding northeastwardly along the center line of Newby's Bridge Road (State Route 649) to its intersection with Falling Creek, the point and place of beginning. The voting place of Five Forks Voting Precinct shall be Asbury United Methodist Church, 7151 W. Belmont Road. Nash Voting Precinct (211) Beginning at the point where the center line of Beach Road (State Ronte 655) intersects the center line of Iron Bridge Road (State Route 10); thence sonthwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Lewis Road (State Route 632); thence southwardly along the center line of Lewis Road (State Route 632) to its intersection with Lake Dale; thence sonthwestwardly along the center line of Lake Dale to its outfall at Swift Creek; thence southwardly along the center line of Swift Creek to its intersection with Bradley Bridge Road; thence along thc, center line of Bradley Bridge Road to its intersection with Woodpecker Road (State Route 626); thence northwestwardly along the center line of Woodpecker Road (State Route 626) to its intersection with the eastern boundary_ of Pocahontas State Park; thence northward along the eastern boundary_ of Pocahontas State Park to its intersection with Swift Creek; thence eastwardly along th~, center line of Swift Creek to its intersection with Beach Road; thence northeastwardly along the center line of Beach Road to its intersection with Iron Bridge Road (State Route 10), the point and place of beginning. 0523:53219.1 4 0 )46 The voting place for Nash Voting Precinct shall be the Trinity Building, located at 10111 Iron Bridge Road.. MATOACA MAGISTERIAL DISTRICT 000 Matoaca Voting Precinct (303): Beginning at the point where the center line of the Appomattox River intersects the center line of the Virginia Power Company easement; thence northwardly along said easement to its intersection with Oldtown Creek; thence northeastwardly along the center line of Oldtown Creek to its intersection with Hickory Road (State Route 628); thence westwardly along the center line of Hickory Road (State Route 628) to its intersection with Graves Road (State Route 630); thence southwestwardly along the center line of Graves Road (State Route 630) to its intersection with River Road (State Route 602); thence southward on River Road to the southeastern boundary line ~,-*-*~s-,- --,, ,-,- a ,.,,.,,.,.,o,. ,,,..,., o,.,,.. .... .,,,o,. thence southwest along the said census block boundary_ to the boundary line between the County of Chesterfield and the County of Dinwiddie; thence eastwardly along said boundary line as it follows the Appomattox River to its intersection with the Virginia Power Company easement, the point and place of beginning. The voting place for Matoaca Voting Precinct shall be Matoaca Elementary School, 6627 River Road. Winfree's Store Voting Precinct (304): Beginning at the point where the center line of Hickory Road intersects with Matoaca Road thence westwardly along the center line of Hickory Road (State Route 628) to its intersection with Graves Road (State Route 630); thence southwestwardly along the center line of Graves Road (State Route 630) to its intersection with River Road (State Route 36~; thence southward on River Road to the southeastern boundary line of census block 1007034006- ,t. .... 1 .... .'---- ~-I.. ....... 11---- ~C D-'..~ ' ^~ '° ....' ..... ~: ...... :~" ': .... ~ ........ ~' ....... thence southwest along the said census block bounda~ to the bo~d~ line between the Co~ty of Chesterfield ~d the Co~ty of Dinwiddie; thence westwardly along said bound~ line to its intersection with the western line of Nooning Creek, as flooded by L~e Chesdin; thence no~hwmdly along the western line of Nooning Creek ~d continuing along the center line of Nooning Creek; thence no~hw~dly, to its intersection with the southwestern bound~ line of census block 1007034014,. ...... ~ ......... ~ ~--~'~ * ....:- ~ ~thence no~hwardly_ along said bounda~ to its intersection with' *~,,~ ~ .... ~ ..... : .... o, .... ~,~ ........ ,oofSecond Brach Road (State Route 653); thence noahwmdly along the center line of Second Brach Road (State Route 653) to its intersection with a creek ~o~ as Second Brach; thence along the center line of Second Brach as it menders in ~ eastw~dly direction to its intersection with Nash Road 0523:53219.1 5 004? (State Route 636); thence northwardly along the center line of Nash Road (State Route 636) to its intersection with Woodpecker Road (State Route 626); thence southeastwardly along the center line of Woodpecker Road (State Route 626) to its intersection with Bradley Bridge Road a crcck · :~1.:_~ ,~.~_~.. thence northward ..... t. ......... o,, ............ ; along the center line of Bradley Bridge Road ~,~,,,~ ,~,,~,~. to its intersection with Swift Creek; thence southeastwardly along the center line of Swift Creek to its intersection with Branders Bridge Road (State Route 625) at the boundary line between the County of Chesterfield and the City of Colonial Heights; thence southeastwardly along the boundarf line to its intersection with Lakeview Road (State Route 626); thence westwardly along the center line of Lakeview Road to its intersection with Woodpecker Road; thence southwestwardly along the center line of Woodpecker Road to its intersection with Matoaca Road; thence west and south along the center line of Matoaca Road to its intersection with Hickory Road, the point and place of beginning. The voting place for Winfree's Store Voting Precinct shall be Phillips Volunteer Fire Department, 10630 River Road. Beach Voting Precinct (305): Beginning at the point where the center line of Beach Nash Road (State Route 655) intersects the Woodpecker Road (State Route 626); '~ along the center line of Nash Road (State Route 636) to its intersection with a creek ~o~ Second Brach; thence westw~dly along the center line of Second Brach as it menders to its intersection with Second Brach Road (State Route 653); thence noAhw~dly along the center line of Second Brach Road (State Route 653) to its intersection with Beach Road (State Route 655); thence eastw~dly along the center line of Beach Road (State Route 655) to its intersection with Qualla Road (State Route 653); thence no~hwardly along the center line of Qualla Road (State Route 653) to its intersection with Swift Creek; thence me~dering eastw~dly along the center line of SMfl Creek to its intersection with the eastern bo~da~ line of Poc~ontas State Park ................................ ~ ...... ~ ........... ~;, ~,,~ southward along the eastern bound~ line of Pocahontas State Park to its intersection with Woodpecker Road; then eastw~d along the center line of Woodpecker Road to its intersection with Nash Road, the point ~d place ofbegi~ing. 0523:53219.1 6 O04 The voting place for Beach Voting Precinct shall be Beach Community Grange Building, 11401 Bundle Road (Route 654). Winterpock Voting Precinct (306): Beginning at the point where the center line of U.S. Rome 360 (Hull Street Road) intersects the boundary line between the County of Chesterfield and the County of Amelia as said boundary line follows the Appomattox River in a southeastwardly direction to its intersection with the westem line of Nooning Creek as flooded by Lake Chesdin; thence northwardly along the western line of Nooning Creek continuing along the center line of said creek to its intersection with the southwestern boundary_ line of census block 1007034014 t¢~Jnu$; thence in a northwardly direction along said boundary line to its intersection with tlc ;out~¢rn terminus of Second Branch Road (State Route 653); thence northwardly along the center line of Second Branch Road (State Route 653) to its intersection with Beach Road (State Rome 655); thence westwardly along the center line of Beach Road (State Route 655) to its intersection with Baldwin Creek Road (State Rome 730); thence northwardly along the center line of Baldwin Creek Road (State Route 730) to its intersection with U.S. Route 360 (Hull Street Road); thence westwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with the boundary line between the County of Chesterfield and the County of Amelia, the point and place of beginning. The voting place for Winterpock Voting Precinct shall be Bethia United Methodist Church, 14512 Beach Road. 0523:53219.1 7 Crenshaw Voting Precinct (308): Beginning at the point where the center line ^c r~ ....~ ..... ~_~ ,,~,~,~ .............~o~, ......... ~ No~h Bailey Bridge Road (State Route 651) intersects the center line of U.S. Route 360 (Hull Street Road); thence westw~dly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Swi~ Creek; thence eastw~dly along the center line of Swirl Creek to its intersection with Qualla Road (State Route 653); thence no~hw~dly along the center line of Qualla Road (State Route 653) to its intersection with ~ ~med brach of Swirl Creek; thence along the center line of said brach as it menders no~hw~dly to its intersection with Route 288; ~ ~ ": thence westward along the center line of Route 288 to its intersection with Claypoint Road; thence no~hw~d along the center line of Claypoint Road to its intersection with No~h Bailey Bridge Road; thence no~h along the center line of No~h Bailey Bridge Road *[ · ~.-~ ~ ........ ~ .o~/to its intersection with U.S. Route 360 (Hull Street Road), the point ~d place of begi~ing. The voting place for CrenshawVoting Precinct shall be r, .... ~ .... ~1 ........ o ~1. ^_~ ~ ~ ,an ~ ~ ~:~ ~.. t?,rldge-R-o~.Manchester High School, 12601 Bailey Bridge Road. Skinquarter Voting Precinct (309): Beginning at the point where the center line of Otterdale Road (State Route 667) intersects the center line of U.S. Route 360 (Hull Street Road); thence westwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with the Appomattox River, the boundary line between the County of Chesterfield and the County of Amelia; thence along said boundary line in a westwardly and northwardly direction as it follows the Appomattox River to its intersection with Skinquarter Creek, the boundary line between the County of Chesterfield and the County of Powhatan; thence continuing northeastwardly along said boundary line to its intersection with Swift Creek; thence eastwardly along the center line of Swift Creek to its intersection with the Southern Railway Right _ ,-.,,,. .... ,~ .,,,,,~ ~o,,,,~ ~ .... ,~ ,,,,.~, ,,,~,,,~ northeastwardly along the center line of said right _ ,-,~,~,,~,,,. ,.,,,,~ ~o~,~,. ,~,,~,~,~ ,,,,, j [o its intersection with County Line Road (State Route 606); thence southeastwardly along County Line road to its intersection with Mt. Hermon Road (State Route 671); thence northeastwardly along Mt. Hermon Road to its intersection with the Southern Railway right of way; thence northeastwardly along the center line of said right of way to its intersection with Old Hundred Road (State Route 652); thence southeastwardly along the center line of Old Hundred Road (State Route 652) 'u ,~ ,, ,,..,~,~, to its intersection with-Little Tomahawk Creek~ thence southwardly along the center line of Little Tomahawk Creek to its intersection with Genito Road (State Route 604); thence westwardly along the center line of Genito Road (State Route 604) to its intersection with Swirl Creek Reservoir; thence southwardly along the center line of said reservoir to its intersection with 0523:53219.1 0050 Woolridge Road (State Route 668); thence southwestwardly along the center line of Woolridge Road (State Route 668) to its intersection with Otterdale Road (State Route 667); thence southeastwardly along the center line of Otterdale Road (State Route 667) to its intersection with U.S. Route 360 (Hull Street Road), the point and place of beginning. The voting place for Skinquarter Voting Precinct shall be Mt. Hermon Baptist Church, 18100 Genito Road. 000 Evergreen Voting Precinct (312): Beginning at the point where the center line of Otterdale Road (State Route 667) intersects the center line of Old Hundred Road (State Route 754) ~---:" "' .... .... k, thence northward ........... o ..... , ....... ,~,~ along the center line of Old Hundred Road ~ to its intersection with *~'~ ~' .... ~-- ':-~ ~ .....~-~ ~,, .... o -,~,o~ ....... ,. the Virginia Power Comply easement; thence southe~twardly along the center line of said easement to its intersection with Coalfield Road (State 0523153219.1 9 Ouol Route 754); thence southeastwardly along the center line of Coalfield Road (State Route 754) to its intersection with Miners Trail (State Route 720); thence eastwardly along the center line of Miners Trail (State Route 720) to its intersection with Lucks Lane (State Route 720); thence eastwardly along the center line of Lucks Lane (State Route 720) to its intersection with Courthouse Road (State Route 653); thence southwardly along the center line of Courthouse Road (State Route 653) to its intersection with Powhite Parkway (State Route 76); thence westwardly along the center line of Powhite Parkway (State Route 76) to its intersection with Old Hundred Road (State Route 652); thence northwestwardly along the center line of Old Hundred Road (State Route 652) to its intersection with ~,_^_.~__:,1 ,,~_1 ....... ,~ .... ~, ~..,^ ~ a.~ ~. ,~. ........ :_..:__ _, .... ,_ ....... ....... : .... '" ""'"" ~ ....... : ........ : ..... :'~' Ott d (Stat 667); -v},*,,*-. ..... j ~,,,,~ ........ . ..,,~ ...... ,~. ,,,., er ale Road e Route · ~,r'-~l'~,., the point and place of beginning. The voting place for Evergreen Voting Precinct shall be Evergreen Elementary School, 1701 Evergreen East Parkway. 000 o00 CLOVER HILL MAGISTERIAL DISTRICT 000 0523:53219.1 10 Providence Voting Precinct (404): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the center line of Pocoshock Boulevard (State Route 733); thence northwardly along the center line of Pocoshock Boulevard (State Route 733) to its intersection with Ruthers Road (State Route 733); thence northwardly along the center line of Ruthers Road (State Route 733) to its intersection with Marthaven Drive (State Route 1422); thence westwardly along the center line of Marthaven Drive (State Route 1422) to its intersection with Starlight Lane; '~--:L~,,,,,o, ..... thence southwardly along the center line of Starlight Lane to its intersection with Elkhardt Road: a: · ~.~. ....... ,:_~:o ....~.n .... :~ ....,-,A~o .... ~ ..... 678) th d 1 gth li [u ,~,~,.,~.[,~, ..,~ u~ o,~u,~ ~ ~u ~ ~u,~.,~,~ ~,uau to~a~.,uu~ , ence westwar a on e center ne of El~ardt Road to its intersection with South Providence Road; thence southwestw~dly along the center line of South Providence Road (State Route 678) to its intersection w~th -~ .... ~m, · .... 647); thence southeastw~dly along the center line of Hicks Road (State Route 647) to its intersection with U.S. Route 360 (Hull Street Road); thence no~heastw~dly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Pocoshock Boulevard (State Route 733), the point ~d place ofbegi~ing. The voting place for Providence Voting Precinct shall be Providence Middle School, 900 Starlight Lane. OOO Manchester Voting Precinct (409): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the center line of the Commonwealth Natural Gas Pipeline easement; thence southwardly along the center line of said easement to its intersection with Belmont Road (State Route 651); thence southwestwardly along the center line of Belmont Road (State Route 651) to its intersection with Falling Creek; thence northwestwardly along the center line of Falling Creek to its intersection with Newbys Bridge Road; thence northeastwardly along the center line of Newbys Bridge Road to its intersection with Proctor's Creek; thence west and north along the center line of Proctor's Creek to its intersection with U. S. Route 360; thence northeastwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Pocoshock Boulevard; thence northward along the center line of Pocoshock Boulevard to its intersection with Elkhardt Road; thence eastward along the center line of Elkhardt Road to its intersection with Turner Road; thence southward along the center linc of Turner Road to its intersection with U. S. Route 360; thence southward along the center line of U. S. Route 360 to its intersection with the Commonwealth Natural Gas Pipeline easement, the point and place of beginning. The voting place for Manchester Voting Precinct shall be Manchester Middle School, 7401 Hull Street Roa& 0523:53219.1 11 Wagstaff Voting Precinct (410): Beginning at the point where the center line of West Providence Road (State Rome 678) intersects the center line of Courthouse Road (State Route 653); thence northwardly along the center line of Courthouse Road (State Rome 653) to its intersection with Dakins Drive (State Rome 688); thence eastwardly along the center line of Dakins Drive (State Route 688) to its intersection with Adkins Road (State Rome 672); thence northwardly along the center line of Adkins Road (State Rome 672) to its intersection with Rosegill Road (State Route 2588); thence northeastwardly along the center line of Rosegill Road (State Rome 2588) to its intersection with Reams Road (State Route 647); thence southeastwardly along the center line of Reams Road (State Route 647) to its intersection with South Providence Road (State Route 678); thence southwardly along the center line of South Providence Road (State Rome 678), continuing as West Providence Road (State Route 678), to its intersection with Courthouse Road (State Route 653), the point and place of beginning. The voting place for Wagstaff Voting Precinct shall be Central Chesterfield '~ ~,-,...,-.,: auritan ,^, T, .... :.~ .... ~'~n~ 2230 Grey Oak Drive. Associmion,, ~, I 1 000 Shenandoah Voting Precinct (413): Beginning at the point where the center line of Reams Road (State Route 647) intersects the center line of South Arch Road (State Route 672); thence in a northWardly direction along the center line of South Arch Road (State Route 672) as it continues as North Arch Road (State Route 672) to its 0523:53219.1 12 0054 intersection with U.S. Route 60 (Midlothian Turnpike); thence westwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its intersection with Branchway Road (State Route 645); thence southeastwardly along the center line of Branchway Road (State Route 645) to its intersection with Courthouse Road (State Route 653); thence southwardly along the center line of Courthouse Road (State Route 653) to its intersection with Reams Road (State Route 647); thence eastwardly along the center line of Reams Road (State Route 647) to its intersection with South Arch Road (State Route 672), the point and place of beginning The voting place for Shenandoah Voting Precinct shall be Shenandoah Community Center, 9601 Redbridge Road. South Genito Voting Precinct (414) Beginning at the point where center line ofU. S. Route 360 intersects the center line of Genito Road; thence westwardly along the center line ofU. S. Route 360 to its intersection with North Bailey Bridge Road; thence south along North Bailey Bridge Road to its intersection with Claypoint Road; thence southeast along the center line of Claypoint Road to its intersection with Route 288; thence eastward along the center line of Route 288 to its intersection with Qualla Road; thence northeastward along the center line of Qualla Road to its intersection with Courthouse Road; thence northwest along the center line of Courthouse Road to its intersection with Genito Road; thence northwest along the center line of Genito Road to its intersection with U. S. Route 360, the point and place of beginning; The polling place for South Genito Voting Precinct shall be Crenshaw Elementary_ School, 11901 Bailey Bridge Road. MIDLOTHIAN MAGISTERIAL DISTRICT ooo Midlothian Voting Precinct (503): Beginning at the point where the center line of Winterfield Road (State Route 714) intersects the boundary line between the County of Chesterfield and the County of Powhatan; thence southwestwardly along said boundary line to its intersection with the center line of Swirl Creek U.S, ........ ~ ................. *v.-,-/, thence southeastwardly along .t...,~ ....... ,~,~.~,~. said line,,.^~",_,.o.* ° Rc, utc ~ ~ .................j~,.~.,.,~ to its intersection with the Southern Railway Right of Way; '~ .... .~ ~T~ · -,,-,~' -~ tot° .... ~-~,, ~,,~ ~,~,~' ..... 667); thence northeastward along said right of way ..................... ,, .............. .~ to its intersection with Old Hundred Road; thence southward along the center line of said road to its intersection with Otterdale Road; thence northward along the center line of Otterdale Road to its intersection with the Virginia Power Company easement; thence southeastwardly along the center line of said easement to its intersection 0523:53219.1 13 with Coalfield Road (State Route 754); thence northwardly along the center line of Coalfield Road (State Rome 754) to its intersection with U.S. Route 60 (Midlothian Turnpike); thence eastwardly along the center line of U.S. Rome 60 (Midlothian Turnpike) to its intersection with Falling Creek; thence northwardly along the center line of Falling Creek to its intersection with the Southern Railroad right-of-way; thence westwardly along the center line of said right-of-way to its intersection with Winterfield Road (State Route 714); thence northwardly along the center line of Winterfield Road (State Route 714) to its intersection with the boundary line between the County of Chesterfield and the County of Powhatan, the point and place of beginning. The voting place for Midlothian Voting Precinct shall be Midlothian High School, 401 Charter Colony Parkway. Robious Voting Precinct (504): Beginning at the point where the center line of Salisbury Road (State Route 902) intersects the center line of Robious Road (State Route 711); thence northwestwardly along the center line of Robious ~o~, ........... ~ to ~ts intersection with the bound~ line between the County of Chesterfield ~d the County of Powham; thence along said bound~ line to its intersection with the bo~da~ line between the Coun~ of Chesterfield ~d the Co~ty of He~ico; thence e~tw~dly along said bo~da~ line to its intersection with the bo~d~ line between the County of Chesterfield ~d the City of ~c~ond; thence southw~dly along said bo~d~ line to its intersection with West Huguenot Road (State Route 147); thence westw~dly along the center line of West Huguenot Road (State Route 147) to its intersection with Big O~ L~e (State Route 815); thence no~heastw~dly along the center line of Big O~ L~e (State Route 815) to its intersection with Castlestone Road (State Route 4080); thence no~hw~dly along the center line of Castlestone Road (State Route 4080) to its intersection with Castle Hill Road (State Route 4081); thence no~westw~dly along the center line of Castle Hill Road (State Route 4081) to its intersection with Robious Crossing Drive (State Route 832); thence southwardly along the center line of Robious Crossing Drive (State Route 832) to its intersection with Polo P~kway (State Route 5400); thence southw~dly along the center line of Polo Parkway (State Route 5400) to its intersection with Robious Road (State Route 711); thence no~hwestw~dly along the center line of Robious Road (S~te Route 711) to its intersection with Salisb~ Drive (State Route 902), the point ~d place ofbegi~ing. The voting place for Robious Voting Precinct shall be Robious Elementary School, 2801 Robious Crossing Drive. 0523:53219.1 14 000 Greenfield Voting Precinct (506): Beginning at the point where the center line of Old Bon Air Road (State Route 718) intersects with the center line of Robious Road (State Route 675); thence northwestwardly along the center line of Robious Road (State Route 675) to its intersection with Greenfield Drive (State Route 2544); tk~cnc¢ thence northwardly along the center line of Greenfield Drive to its intersection with Milbrook Drive; thence eastwardly along the center line of Milbrook Drive to its intersection with Dragonfly Lane: thence northwardly along the center line of Dragonfly Lane to its intersection with "- .... -': .... ~Y- '- ':-- -*' Southern Railway right-o ---'" '1` .......~..,, ,,. the f-way; thence eastwardly along the center line of said right-of-way to its intersection with Rockaway Road (State Route 718); thence westwardly along the center line of Rockaway Road (State Route 718) to its intersection with Old Bon Air Road (State Route 718); thence southwardly along the center line of Old Bon Air Road (State Route 718) to its intersection with Robious Road (State Route 675), the point and place of beginning. The voting place for Greenfield Voting Precinct shall be Greenfield Elementary School, 10751 Savoy Road. Salisbury Voting Precinct (507): Beginning at the point where the center line of Falling Creek intersects the center line of the Southern Railroad right-of-way; thence westwardly along the center line of said right-of-way to its intersection with the center line of Winterfield Road (State Route 714); thence northwardly along the center line of Winterfield Road (State Route 714) to its intersection with the boundary line between the County of Chesterfield and the County of Powhatan; thence northeastwardly along said boundary line to its intersection with Robious Road (State Route 711); thence southeastwardly along the center line of Robious Road (State Route 711) to its intersection -- · ' ,,,^'. -,~ *,~,~*'~ ~4. .... ~,, ,-. --,~o,~,~.,,.: ........ :^ with Salisbury Road (State Route 902); thence southwestwardly along the center line of Salisbury Road (State Route 902) to its intersection with West Salisbury Road (State Route 902); thence westwardly along the center line of West Salisbury Road (State Route 902) to its intersection with the center line of Falling Creek; thence southwardly along the center line of Falling Creek to its intersection with the Southern Railroad right-of-way, the point and place of beginning. 0523:53219.1 15 The voting place for Salisbury Voting Precinct shall be Church of the Redeemer, 2341 Winterfield Road. Belgrade Precinct (508): Beginning at the point where the center line of U.S. Route 60 (Midlothian Turnpike) intersects the center line of Huguenot Road (State Route 147); thence northeastwardly along the center line of Huguenot Road (State Route 147) as it continues as West Huguenot Road (State Route 147) to its intersection with Big Oak Lane (State Route 815); thence northeastwardly along the center line of Big Oak Lane (State Route 815) to its intersection with Castlestone Road (State Route 4080); thence northwardly along the center line of Castlestone Road (State Route 4080) to its intersection with Castle Hill Road (State Route 4081); thence northwestwardly along the center line of Castle Hill Road (State Route 4081) to its intersection with Robious Crossing Drive (State Route 832); thence southwardly along the center line of Robious Crossing Drive (State Route 832) to its intersection with Polo Parkway (State Route 5400); thence southwardly along the center line of Polo Parkway (State Route 5400) to its intersection with Robious Road (State Route 711); thence northwestwardly along the center line of Robious Road (State Route 711) to its intersection with Robious Station Circle; thence southward along the center line of Robious Station Circle '~,.~,,~.,~ .... ~,~'-:-'-~ v ,~ ~of~'~'~,~,~ Route o,~,~ ...... ,~.~ to its intersection with the Southern Railroad right-of-way; thence westwardly along the center line of said right-of-way to its intersection with Falling Creek; thence along the center line of Falling Creek as it meanders southwardly to its intersection with U.S. Route 60 (Midlothian Tumpike); thence eastwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its intersection with Huguenot Road (State Route 147), the point and place of beginning. The voting place for Belgrade Voting Precinct shall be Robious Middle School, 2701 Robious Crossing Road. Cranbeck Voting Precinct (509): Beginning at the point where the center line of U.S. Route 60 (Midlothian Turnpike) intersects the center line of Robious Road (State Route 675); thence northwestwardly along the center line of Robious Road (State Route 675) to its intersection with Greenfield Drive (State Route 2544); thc, ncc thence northwardly along the center line of Greenfield Drive to its intersection with Milbrook Drive~ thence eastwardly along the center line of Milbrook Drive to its intersection with Dragonfly Lane~ thence northwardly along the center line of Dragonfly Lane to its intersection with the ~-' .... ! .... ~-1~ ~..... : J '~:...... :*~ : ........ : ..... :'~ Southern Railroad right-of-way; thence westwardly along said right-of-way to its intersection with Huguenot Road (State Route 147); thence westwardly and southwardly along the center line of Huguenot Road' (State Route 147) to its intersection with U.S. Route 60 (Midlothian Turnpike); thence eastwardly along the center line of 0523:53219.1 16 OOg U.S. Route 60 (Midlothian Tumpike) to its intersection with Robious Road (State Route 675), the point and place of beginning. The voting place for Cranbeck Voting Precinct shall be Greenfield Civic Association, 2221 Woodmont Drive. 000 Black Heath Voting Precinct (511): Beginning at the point where the center line of Robious Road (State Route 711) intersects the center line of Robious Station Circle; thence south along the center line of Robious Station Circle Conic ..... ~ ...... o~.~ .... ~.,y to its intersection with the Southern Railroad right-of-way; thence along the center line of said right-of-way to its intersection with Falling Creek; thence along the center line of Falling Creek as it menders no~hw~dly to its intersection with West Salisb~ Drive (State Route 902); thence following the center line of West Salisb~ Drive (State Route 902) eastw~dly to its intersection with Salisb~ Road (State Route 902); thence no~he~tw~dly along the center line of Salisb~ Road (State Route 902) to its intersection with Robious Road (State Route 711); thence southeastw~dly along the center line of Robious Road (State Route 711) to its intersection with Robious Station Circle ~ .... ~-:-- ~**~,~ - ..... ~.m ~.,-~ ~.,~ ~o~.~ ,...~ *~w, the point ~d place of begi~ing. The voting place for Black Heath Voting Precinct shall be Salisbury Presbyterian Church, 13621 W. Salisbury Road. 0523:53219.1 17 0()59 OOO Davis Voting Precinct (515): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects thc, boundary_ line between the City of Richmond and the County of Chesterfield; thence northwardly along the center line of said boundary line to its intersection with U.S. Route 60 (Midlothian Turnpike); thence westwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its intersection with South Providence Road (State Route 678); thence southwardly along the center linc of South Providence Road (State Route 678) to its intersection with Elkhardt Road; thence eastward along the center line of Elkhardt Road to its intersection with Starlight Lane; then northward along the center line of Starlight Lane to its intersection with Marthaven Drive; thence east along the center line of Marthaven Drive to its intersection with Ruthers Road; thence southward along the center line of Ruthers Road to its intersection with Elkhardt Road; thence eastward along the center line of Elkhardt Road to its intersection with Turner Road; thence southward along the center line of Turner Road to its intersection with U. S. Route 360; thence westward along the center line ofU. S. Route 360 to its intersection with the center line of the Commonwealth Natural Gas Pipeline easement; thence southeastwardly along the center line of said easement to its intersection with Walmsley Boulevardt-thence eastward along the center line of Walmsley Boulevard to its intersection with Turner Road; thence southward along the center line of Turner Road to its intersection with Pocoshock Creek; thence eastward along the center line of Pocoshock Creek to its intersection with the boundary_ line between the City of Richmond and the County of Chesterfield; thence northwest along the center line of said boundary line to its intersection with U. S. Route 360, the point and place of beginning. The voting place for Davis Voting Precinct shall be Davis Elementary_ School, 415 Providence Road. (Code 1978, §7.1-2; Ord. of 6-12-96, §1; Ord. of6-11-97, §1) State law reference(s) --Authorized by Code of Virginia, § 24.2 -307. (2) This Ordinance shall become effective immediately upon adoption. 0523:53219.1 18 OOGO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8. c. 1. c. Su~ect: Set a Public Hearing to Consider. the Leasing of County Property County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors set a public hearing for June 20, 2001, at 7:00 p.m. to consider the leasing of space in the Henricus Visitors' Center. Summary of Information: In 1996 the Board approved a license agreement to allow the Henricus Foundation to construct a Visitor's Center at Henricus Historical Park. The Virginia Audubon Council would like to locate a State office of the National Audubon Society at Henricus. $3,000 annual rent will be paid to the Henricus Foundation and used for operation and maintenance of the Park and the Audubon Society will provide 20 to 24 programs per year at the site in conjunction with the Parks and Recreation Department. A public hearing is required to lease County property. District: Bermuda Preparer: ~ John W. Harmon Title:Right of Way Manaqer Attach ments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 5 Meeting Date: May 23, 2001 Item Number~8.c. Subject: Set Date for a Public Hearing to Consider FY02 through FY07 Secondary Road Six Year Improvement Plan, FY02 Secondary Road Improvement Budget, Chesterfield Road Fund and Surface Transportation Program Fund Project Development Schedules, Designation of FY02 Chesterfield Road Fund Projects, and Appropriation and Transfer of Funds Coun~or's Comments: County Administrator: ~ Board Action Requested: Set June 20, 2001, as the date to hold a public hearing to consider the FY02 through FY07 Secondary Road Six Year Improvement Plan, FY02 Secondary Road Improvement Budget, Chesterfield Road Fund and Surface Transportation Fund Project Development Schedules, Designation of FY02 Chesterfield Road Fund Projects, and Appropriation of $332,000 and Transfer of Funds in the amount of $340,000. Summary of Information: FY02 through FY07 Secondary Road Six Year Improvement Plan - State statutes enable the Board of Supervisors to prepare and adopt, jointly with the Virginia Department of Transportation (VDOT), a Six Year Plan identifying improvements that are anticipated to be made to the Secondary Road System in the County. The plan has been developed based on an average $13.3 million per year allocation [$10.8 million secondary road funds, $1.5 million anticipated Richmond Metropolitan Planning Organization (MPO) Surface Transportation Program (STP) funds, and $1.0 million Chesterfield Road funds (VDOT/County matching program]. The $13.3 million per year allocation represents an increase of $0.7 million over the annual allocations that was used to develop last year's Six Year Plan. Details of (Continued next page) Preparer: "~'~J~ /~'~ ~ Title: R.J. McCracken Agen4 81 Attachments: Yes No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 5 Summary of Information: (Continued) the Six Year Plan are shown on Attachments A through C. The proposed Six Year Plan includes the same projects approved by the Board in March 2000, with the inclusion of seven (7) new federally-funded safety projects. Three of the safety projects are Highway/Rail Grade Crossing Improvement Projects on Willis Road, County Line Road, and Mount Hermon Road, and four (4) are Hazard Elimination Safety Improvement Projects on Hopkins Road at Old Lane, Newbys Bridge Road at Dortonway Drive, Qualla Road at Belcherwood Road and Woodpecker Road at Matoaca Road. The anticipated construction date of several projects has been delayed since the previous Plan due to increased costs of completed projects and projects currently under construction. Bailey Bridge Road (Claypoint Road to Manchester High School) has been delayed from Spring of 2001 to Summer 2004. Rhodes Lane Paving Project has been delayed from Summer 2003 to Spring 2004. Nash Road from Applewhite Lane to First Branch Boulevard has been delayed from Summer 2004 to Spring 2006. Branders Bridge Road from Route 10 to South Happy Hill Road has been delayed from Spring 2005 to Spring 2007. FY02 Secondary Road Improvement Budqet Each year VDOT will request the Board of Supervisors to approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. Attachment D identifies the projects and allocations for FY02. Funds are routinely included in the budget to upgrade qualifying non-State standard roads so that they can be accepted into the State road system. Under the "rural addition" program, VDOT will pay the road construction costs. The County, or others, must pay right-of-way acquisition and utility adjustment costs. In the past, rural addition projects have been selected by the Board on a case-by-case basis as requests are received from citizens. Attachment E lists the qualifying rural addition requests. Staff recommends the Board not select a rural addition project. The $134,000 per year designated for rural additions would be transferred to other projects in the Plan. If the Board wishes to pursue a rural addition in FY02, the Board would need to select a project and transfer $35,000 from the General Road Improvement Account to cover the County costs. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 Summary of Information: (Continued) Chesterfield Road Fund Project Development Schedule and Desiqnation of FY02 Projects - The County regularly participates in an annual VDOT matching fund program (Chesterfield Road Fund), wherein the County provides $500,000 in anticipation of an equal match (dollar-for-dollar basis) by VDOT. The exact amount of funds to be matched by VDOT is determined by VDOT after all statewide requests for matching funds have been received. Staff will adjust the specific project allocations once VDOT makes its determination. Branders Bridge Road and Genito Road are designated to receive funding in FY02. The County FY02 budget includes $500,000 for Chesterfield's local match. Funding for the Chesterfield Road Fund projects is provided on a rotational basis among the magisterial districts. The last Chesterfield Road Fund Schedule was approved by the Board in April 2001. The recommended schedule (Attachment B) is a continuation of the currently approved schedule with additional FY07 funding for the Bermuda and Clover Hill Districts. Surface Transportation Proqram - The Metropolitan PlanninG OrGanization (MPC) is Given the authority to select/approve projects to be funded from ReGional STP Funds. The Richmond MPC receives approximately $10.5 million each year in regional STP Funds. Chesterfield anticipates receiving approximately $1.5 million annually in Regional STP Funds. The last STP Fund Schedule was approved by the Board in March 2000. Attachment C identifies the recommended STP Fund Project Development Schedule. Project Acceleration/Schedule - The construction of several projects in the plan could be accelerated by one year if the County provided additional funds: Old BuckinGham (Silver Creek Court to Olde Coalmine Road), Matoaca Road/Woodpecker Road intersection, Hickory Road (Southlawn Avenue to Oldtown Creek), Newbys Bridge Road (Walmsley Blvd. to FallinG Creek). Staff recommends cash proffers from the respective traffic sheds and/or County interest-free loans to VDOT financed from the General Road Improvement Account, be provided as outlined in Attachment F. A VDOT/County agreement covering the loan will be necessary. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 5 Recommendation' Staff recommends the Board set June 20, 2001, as the date for a public hearing to consider: 1) Adoption of the attached resolutions approving the FY02 through FY07 Secondary Road Six Year Improvement Plan; the FY02 Secondary Road Improvement Budget; and Designating Branders Bridge Road and Genito Road as the County's FY02 Chesterfield Road Fund Projects. 2) Allocation of the FY02 Road Fund Projects Account as follows: $280,415 for the Branders Bridge Road Project and $219,585 for the Genito Road Project, and after July 1, 2001. 3) Approval of the FY02 through FY07 Chesterfield Road Fund Project Development Schedule; the FY02 through FY07 Surface Transportation Project Development Schedule; and the Project Acceleration Schedule. 4) Appropriation of Road Cash Proffers in the amount of $332,000 and approve VDOT loans in the amount of $340,000 as outlined in the Project Acceleration Schedule. s) Transfer from the General Road Improvement account $55,000 to Hickory Road (Southlawn Avenue to Oldtown Creek project); $60,000 to Old Buckingham Road (Silver Creek Court to Olde Coalmine Road); and $225,000 to the Newbys Bridge Road (Walmsley Boulevard to Falling Creek Project). 6) Authorization for the County Administrator to enter into the customary VDOT/County/consultant/contractor, design, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for the projects indicated in the Plan. 7) Authorization for the County Administrator to enter into a VDOT/County project loan agreement in the amount of $340,000 acceptable to the County Attorney, as outlined in the Project Acceleration Schedule. District: Countywide CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 5 Meetino Date: Mav 23. 2001 N-mbor Bud.qet and Mana.qement Comments: Staff is requesting that a public hearing be scheduled for June 20, 2001 to consider numerous requests: (1) the FY2002-2007 Secondary Road Improvement Plan; (2) the FY2002 Secondary Road Improvement budget; (3) the Chesterfield Road Fund and Transportation Program Fund Project Development Schedules; (4) designation of the FY2002 Chesterfield Road Fund (revenue sharing) projects; (5) appropriation of $332,000 in cash proffers ($211,000 for the Matoaca Road/Woodpecker Road intersection, Shed 16, and $121,000 for the Newby's Bridge Road, Walmsley Boulevard to Falling Creek improvements, Shed 7); (6) transfer of $340,000 from the General Road Improvements Account ($55,000 for Hickory Road, $60,000 for Old Buckingham Road, and $225,000 for Newby's Bridge Road improvements); and (7) approval of a loan from general fund appropri- ations to VDOT in the amount of $340,000 in order to accelerate road projects identified on Attachment F with repayment dates as indicated. The FY2002 Adopted Capital Improvement Program includes $500,000 as a revenue sharing match for the identified projects. The available General Road Improvements account balance is $360,657; use of $340,000 to transfer for the loan to VDOT to accelerate projects (as identified in number six above) will leave a balance of $20,657. Should the Board decide to approve a rural road project, sufficient funds will be available from the FY2002 appropriation of $600,000 to the General Road Improvements account. Preparer: Rebecca T. Dickson Title: Director, Budget & Management Whereas, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY02 through FY07 Secondary Road Six Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY02 through FY07 Six Year Secondary Road Improvement Plan as presented by VDOT. May 23, 2001 OCGS WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY02 Secondary Road Improvement Budget to the COunty; and WHEREAS, the Budget represents the implementation of the first year of the FY02 through FY07 Six Year Improvement'Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY02 Secondary Road Improvement Budget as presented by VDOT. May 23, 2001 WHEREAS, Section 33.1-75 of the Code of VirGinia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county for designation by the Governing body of up to 25% or $500,000, whichever is Greater, of funds received by it durinG the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such county; WHEREAS, the Chesterfield County Board of Supervisors appropriated $500,000 for the Chesterfield Road Fund with the adoption of the FY02 Appropriation Resolution; WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $500,000 is the maximum amount of Chesterfield County funds that will be matched by the State during FY02. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors anticipates appropriating $500,000 to be matched by the State for the FY02 Chesterfield Road Fund (Revenue Sharing Program). BE IT FURTHER RESOLVED, that the matched funds shall be allocated to the following projects: $560,830 Branders BridGe Road from Route 10 to South Happy Hill Road Preliminary Engineering, RiGht-of-Way, and Construction ($280,415 VDOT and $280,415 County) $439,170 Genito Road from Route 360 to Fox Chase Lane Preliminary Engineering, RiGht-of-Way, and Construction ($219,585 VDOT and $219,585 County) May 23, 2001 0C70 PROL &ED SECONDARY ROAD SiX YEAR PR~. I..-'CTS FY 2002 THROUGH FY 2007 BY MAGISTERIAL DISTRICT PROJECT FROM TO DESCRIPTION START CONSTRUC~ON BERMUDA CENTRE ST RTE 10 0.2 MI. N. RTE 10 WIDEN 4 LANE UNDER CONSTRUCTION RAMBLEWOOD DR 0.4 MI. N. OF BERMUDA HUNDRED RD RJR CROSSING SPRING 2002 BELLWOOD RD 0.39 MI. E. RTE 301 RJR CROSSING SPRING 2002 * WILLIS RD W. OF COACH RD RJR CROSSING SPRING 2002 DUNDAS RD STRATHMORE RD INTERSEC'nON TURN LANES SUMMER 2002 MAROBRITH RD HAPPY HILL RD DEAD END PAVE GRAVEL RD FALL 2003 BRANDERS BRIDGE RD RTE 10 HAPPY HILL RD WIDEN 2 LANE SUMMER 2007 CLOVER HILL WALMSLEY BLVD NEWBY'S BRIDGE INTERSECTION TURN LANES COMPLETE GENITO RD RTE 360 SOUTH RIDGE DR WIDEN 4 LANE UNDER CONSTRUCTION OLD HUNDRED RD TALL HICKORY DR E. BOUNDARY RD SHOULDERS SUMMER 20~t GENITO RD SOUTH RIDGE DR FOX CHASE LA WIDEN 4 LANE FALL 2001 ** GENITO RD WOOLRIDGE RD INTERSECTION TURN LANES FALL 2001 * NEWBYS BPJDGE RD DORTONWAY DR INTERSECTION IMPROVE CURVE SPRING 2003 NEWBYS BRIDGE RD WALMSLEY BLVD FALLING CREEK BR WIDEN 2 LANE FALL 2004 ** REAMS RD ADKINS RD INTERSECTION TURN LANES BEYOND PLAN DALE HOPKINS RD INCA DR LAUREL OAK RD WIDEN 2 LANE COMPLETE ** COURTHOUSE RD RTE 203 GENITO RD WIDEN 4 LANE UNDER CONSTRUCTION ** COURTHOUSE RD GENITO RD RTE 360 WIDEN 4 LANE UNDER CONSTRUC'I~ON SALEM CHURCH RD KINGSLAND RD BEULAH RD WIDEN 2 LANE FALL 200t SALEM CHURCH RD CENTRALIA RD INTERSECTION TURN LANE FAU_ 2002 * HOPKINS RD OLD CANNON JAYMONT DR IMPROVE CURVE SPRING 2003 SALEM CHURCH RD HUNTINGCREEK DR INTERSECTION TURH LANES FALL 2005 NEWBYS BRIDGE RD FALLING CREEK HAGOOD LA WIDEN 2 LANE FALL 2005 BEULAH RD SALEM CHURCH RD HOPKINS RD WIDEN 2 LANE BEYOND PLAN RINGSLAND RD AT REEDY CREEK E. OF SALEM CHURCH DRAINAGE BEYOND PLAN MATOACA ** COURTHOUSE RD RTE 288 GENITO RD WIDEN 4 LANE UNDER CONSTRUCTION ** COURTHOUSE RD GENITO RD RTE 360 WIDEN 4 LANE UNDER CONSTRUCTION GENITO RD COURTHOUSE RD RTE 360 WIDEN 4 ~M~E UNDER CONSTRUCTION COALBORO RD 0.0 MI. S. WINTERPOCK RIVER RD PAVE GRAVEL RD UNDER CONSTRUCTION SUMMIT RD EXT 0.55 MI. S. BEACH RD 0.6 MI. S. BEACH RD PAVE GRAVEL RD SPRING 2001 ** GENITO RD WOOLRIDGE RD INTERSECTION TURN LANES FALL 2001 NEWBYS BRIDGE RD QUALLA RD 0.5 MI. E, QUALLA RD WIDEN 2 LANE SPRING 2002 * COUNTY LINE RD N. OF MT HERMON RD RJR CROSSING GATES SPRING 2002 * MOUNT HERMON RD HALLSBORO RD INTERSECTION RJR CROSSING GATES SPRING 2002 LAKEVIEW RD WOODPECKER RD INTERSECTION TURN LANES FALL 2002 * QUALLA RD BELCHERWOOD RD INTERSECTION IMPROVE CURVE SPRING 2003 * MATOACA RD WOODPECKER RD INTERSECTION TURN LANES SPRING 2003 WILD TURKEY RUN SADDLEBROOK RD 0.2 M. W. TO DEAD END PAVE GRAVEL RD SUMMER 2003 HICKORY RD SOUTHLAWN AVE OLDTOWN CREEK REALIGNMENT FALL 2003 RIVERWAY RD BEACH RD INTERSECTION REALIGNMENT SPRING 2004 RHODES LANE 0.5 MI. S. WOODPECKER RD 0.7 MI. W. SANDYFORD RD PAVE GRAVEL RD SUMMER 2004 BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. WIDEN 2 LANE FALL 2004 LAKEVIEW RD BRANDERS BRIDGE RD INTERSECTION TURN LANE SPRING 2005 HENSLEY RD SPRING RUN RD INTERSECTION REALIGNMENT SUMMER 2005 SPRING RUN RD MCENNALLY RD BAILEY BRIDGE RD REA/.IGN CURVES FALL 2005 NASH RD APPI..EWHITE LANE FIRST BRANCH BLVD WIDEN 2 LANE SPRING 2006 WOODLAKE VILLAGE PKY VILLAGE SQUARE PY INTERSECTION TURN LANES SUMMER 2006 BAILEY BRIDGE RD MANCHESTER H.S. SPRING RUN RD WIDEN 2 LANE FALL 2006 OLD HUNDRED RD OTTERDALE RD DRY BRIDGE RD WIDEN 2 LANE BEYOND PLAN QUALLA RD COURTHOUSE RD RTE 288 WIDEN 2 LANE BEYOND PLAN QUALLA RD CLAYPOINT RD SPRING RUN RD WIDEN 2 LANE BEYOND PLAN SECOND BRANCH RD RIVER ROAD 1.9 MI. S. OF RNER RD PAVE GRAVEL RD BEYOND PLAN WOOLRJDGE RD TIMBER BLUFF PKY RESERVOIR WIDEN 2 LANE BEYOND PLAN QUALLA RD SPRING RUN RD BEACH RD WIDEN 2 LANE BEYOND PLAN MIDLOTHIAN ROB~OUS RD HUGUENOT RD SALISBURY RD WIDEN 4 LANE ROBIOUS RD RTE 60 WOODMONT DR WIDEN 4 LANE FOREST HILL. AVE BUFORD RD INTERSECTION SIDEWALK OLD BON AIR ROAD IRON MILL RD GROUNDHOG DR WIDEN 2 LANE OLD BUCKINGHAM RD SILVER CREEK CT OLDE COALMINE RD WIDEN 2 LANE OLD BUCKINGHAM RD UNISON DRIVE INTERSECTION TURN LANES FOREST HILL AVE BUFORD RD INTERSECTION STREET LIGHT WINTERFIELD RD SALISBURY RD INTERSECTK)N TURN LANES & SIGNAL ** REAMS RD ADKINS RD INTERSECTION TURN LANES ROBIOUS RD JAMES RIVER RD COUNTY LINE WIDEN 2 LANE * NEW PROJECT ADDED TO PLAN ~' PROJECT IN MORE THAN ONE DISTRICT MAGISTERIAL 5/10/0'~ UNDER CONSTRUCTION UNDER CONSTRUCTION SUMMER 2~01 SPRING 2002 SPRING 2002 SPRING 20O2 SUMMER 2O02 SPRING 2003 BEYOND PLAN BEYOND PLAN [ ATTACHMENT CHESTERFIELD ROAD FUND PROJECT DEVELOPMENT SCHEDULE FY 02 THROUGH FY 07 ACTUAL PROJECTED ALLOCATIONS SUPPLEMENT PROJECT I DESCRIPTION/ FY 01 FY 01 FY 02 FY 03 FY 04 FY os FY 07 DISTRICT LOCATION SALEM CHURCH RD WIDEN 2 LANES $757,530 DALE FR: KINGSLAND RD $378,765 TO BEULAH RD $378,765 BRANDERS BRIDGE RD WIDEN 2 LANES $239,1;'0 $200,000 $560,830 $439,170 $560,830 BERMUDA FR: ROUTE t0 $121,235 $100,000 $280,415 $219,585 $280,415 TO SOUTH HAPPY HILL RD $117,935 $t00,000 $280,4t5 $219,585 $280,415 GENITO RD WIDEN 4 LANES $439,170 $560,830 $4.39,170 CLOVER HILL FR: ROUTE 360 $2'19,585 $280,415 $219,585 TO FOX CHASE LANE $219,585 $280,4'15 $2t9,585 OLD BUCKINGHAM RD WIDEN 2 LANES $439,170 $560,830 MIDLOTHIAN FR: SILVER CREEK CT $2t9,565 $280,415 TO S. OF OLDE COALMINE RD $219,585 $280,415 SPRING RUN ROAD STRAIGHTEN CURVES $439,170 MATOACA FR: NORTH OF MCENNALLY RD $2t9,585 TO NORTH OF BAILEY BR RD $2t9,585 KINGSLAND ROAD DRAJNAGE IMPROVEMENTS $560,830 DALE AT REEDY CREEK WEST OF $280,4t5 SALEM CHURCH RD $280,415 TOTAL FUNDS $996,700 $200,000 $1,000,000 $t,000,000 $1,000,000 $1.000,000 $1,000,000 COUNTY MATCH $500,000 $100,000 $500,000 $580,000 $580,0~0 $500.0(]0 $500,000 VDOT MATCH $496,700 $100,000 $580,000 $500,000 $500,000 $560.00O $500,000 [ATTACHMENT B j RECOMMENDED SURFACE TRANSPORTATION PROGRAM FUND PROJECT DEVELOPMENT SCHEDULE FY 02 THROUGH FY 07 ACTUAL PROJECT I DESCRIPTIOH/ ALLOCATIOI~ PROJECTED ALLOCATIONS DISTRICT LOCATION FY 01 FY 02 FY 03 FY04 FY 05 FY 06 FY 07 NEWBYS BRIDGE RD WIDEN 2 LANE $226,000 MATOACA FR: QUALLA RD TO 0.5 MI. E. OF QUALLA RD COURTHOUSE ROAD WIDEN 4 LANE $t,093,000 $703,000 DALEJMATOACA FR: GENITO RD TO BELMONT RD SALEM CHURCH RD WIDEN 2 LANE $172,000 $604,000 DALE FR: KINGSLAND RD TO BEULAH RD NASH RD WIDEN 2 LANE $846,000 $797,000 $1,$00,000 $1,500,000 MATOACA FR: APPLEWHITE LA TO FIRST BRANCH BLVD QUALLA RD WIDEN 2 LANE $t,500,000 MATOACA FR: GENITO RD TO RTE 208 $1,491,000 $1,450,000 $1,500,000 $1,500,000 $1,500,000 $1,500,000 $1,500,00(] ATTACHMENT C _J PROPOSED FY 02 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT FROM TO DESCRIPTION ALLOCATION COUNTY WIDE ITEMS HOPKINS RD COURTHOUSE RD COURTHOUSE RD WALMSLEY BLVD ROBIOUS RD ROBIOUS RD FOREST HILL AVE FOREST HILL AVE DUNDAS RD OLD HUNDRED RD NEWBYS BRIDGE RD GENITO RD GENITO RD SALEM CHURCH RD GENITO RD · WILLIS RD · COUNTY LINE RD · MOUNT HERMON RD BAILEY BRIDGE RD SALEM CHURCH RD LAKEVIEW RD RHODES LANE NEWBYS BRIDGE RD · HOPKINS RD NEWBYS BRIDGE RD QUALLA RD MATOACA RD VARIOUS LOCATIONS INCA DR RTE 288 GENITO RD NEWBY'S BRIDGE HUGUENOT RD RTE 60 BUFORD RD BUFORD RD STRATHMORE RD TALL HICKORY DR QUALLA RD RTE 360 SOUTH RIDGE DR KINGSLAND RD WOOLRIDGE RD W. OF COACH RD N. OF MT HERMON RD HALLSBORO RD CLAYPOINT RD CENTRALIA RD WOODPECKER RD 0.5 MI. S. WOODPECKER RD WALMSLEY BLVD OLD CANNON DORTONWAY DR BELCHERWOOD RD WOODPECKER RD * NEW PROJECT ADDED TO PLAN LAUREL OAK RD GENITO RD RTE 360 INTERSECTION SALISBURY RD WOODMONT DR INTERSECTION INTERSECTION INTERSECTION E. BOUNDARY RD 0.5 MI. E. QUALLA RD SOUTH RIDGE DR FOX CHASE LA BEULAH RD INTERSECTION INTERSECTION MANCHESTER H.S. INTERSECTION INTERSECTION 0.7 MI. W. SANDYFORD RD FALLING CREEK BR JAYMONT DR INTERSECTION INTERSECTION INTERSECTION MISC WIDEN 2 LANE WIDEN 4 LANE WIDEN 4 LANE TURN LANES WIDEN 4 LANE WIDEN 4 LANE STREET LIGHT SIDEWALK TURN LANES SHOULDERS WIDEN 2 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 2 LANE TURN LANES R/R CROSSING R/R CROSSING R/R CROSSING WIDEN 2 LANE TURN LANE TURN LANES PAVE GRAVEL RD WIDEN 2 LANE IMPROVE CURVE IMPROVE CURVE IMPROVE CURVE TURN LANES GATES GATES TOTAL $230,000 $2,195,474 $774,351 $400,000 $182,182 $231,799 $279,092 $40,0O0 $119,100 $167,200 $21,425 $326,010 $123,020 $1,220000 $466 470 $302.000 $3,000 $10 000 $10 000 $564 656 $20 0O0 $424 399 $163 932 $361 894 $10 000 $5ooo $10,OO0 $1o,ooo $8,671,004 ATTACHMENT D QUALIFYING RURAL ADDITION PROJECTS DISTRICT ROADWAY NUMBER EXISTING LENGTH VDOT OF HOMES RIGHT OF WAY COST COUNTY COST BERMUDA MATOACA MATOACA CLOVER HILL MIDLOTHIAN BERMUDA M IDLOTHIAN MATOACA MATOACA MATOACA LAKE RIDGE 4 50'R/W 300' TURNERVILLE ROAD PRIVATE ROAD, 19003 CHURCH RD $50,000 $25,000 8 50'R/W 1000' $130,000 $35,000 7 PRIVATE 1000' $140,000 $35,000 UNNAMED ROAD, 600 COURTHOUSE RD 8 50' R/W 1800' $400,000 $35,000 TOWER LIGHT ROAD 6 30'& 50'R/W 1400' $300,000 $35,000 6 40'R/W 750' OMAHA STREET $200,000 $35,000 FRAMEWAY ROAD 5 30'RP~/ 1200' $300,000 $35,000 PRIVATE ROAD, 17101 MIDLOTHIAN TPK 8 PRIVATE 800' $300,000 $35,000 6 PRIVATE 700' $130,000 $35,000 BELCHERS LANE PRIVATE ROAD, 19600 CHURCH ROAD 5 PRIVATE 2500' $300,000 $35,000 RURALADDTIONUST ATTACHMENT E ] PROJECT ACCELERATION SCHEDULE PROJECT OLD BUCKINGHAM ROAD SILVER CREEK CT TO OLDE COAl_MINE RD ) IATOACA ROAD I WOODPECKER ROAD INTERSECTION HICKORY ROAD SOUTHLAWN AVE TO OLDTOWN CR ) JEWBY'S BRIDGE ROAD WL~._.ALMSLEY BLVD TO FALLING CR..~.,)_.~ CASH ACCELERATE REVISED TRAFFIC PROFFER PROJECT AD DATE SHED CONTRIBUTION ........... Jul -01 IYEN~ i=,-K,NUU:~I _2 I · $133,000 $121,0 TOTAL $953,000 I YEAR 1 YEAR 1 YEAR COUNTY COUNTY VDOT LOAN LOAN LOAN ~ ~ REPAYMEN~ $55,000 $0 $0 $60,000 $o $o $225,OO0 $55,000 $285,000 July-03 NA July-02 July-06 6YRCP~OANRAGENDA ATTACHMENT F CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Date: May 23, 2001 Item Number: 8.C.l.e. Subject: Set Date for a Public Hearing to Consider the Appropriation of Funds for the Old Buckingham Road (Silver Creek Court to Olde Coalmine Road) Project County Administrator's Comments: /~)~~ County Administrator: Board Action Requested' set June 20, 2001, as the date to hold a public hearing to consider the appropriation of $621,000 for improvements to Old Buckingham Road {Silver Creek Court to Olde Coalmine Road) Project. Summary oflnformation: When the Board approved the Secondary Road Six Year Improvement Plan on March 15, 2000, the County Administrator was authorized to execute VDOT/County agreements for design, right of way and construction of projects in the plan. The Board also appropriated $366,000 in cash proffers and authorized the County Administrator to begin the design for the Old Buckingham Road {Silver Creek Court to Olde Coalmine Road) Project. The FY02 through FY07 Secondary Road Six Year Improvement Plan public hearing included a project acceleration schedule and funding program for Old Buckingham Road. The plan specified $621,000 from cash proffers ($133,000, Shed 2, and $488,000, Shed 3) be applied to the project. An appropriation hearing is required. (Continued on page 2) Preparer: R.J. McCracken ~ Agen 4 8 9 Title: Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Recommendation: Staff recommends the Board set June 20, 2001, as the date to hold a public hearing to consider the appropriation of $621,000 in cash proffers ($133,000, Shed 2, and $488,000, Shed 3) to the Old Buckingham Road (Silver Creek Court to Olde Coalmine Road) Project. District: Midlothian May 23, 2001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetin_o Date: Mav 23. 2001 Number Budget and Mana.qement Comments: This agenda item requests that the Board of Supervisors set a public hearing for June 20, 2001 to consider the appropriation of $621,000 in cash proffers collected and available ($133,000 from Traffic Shed 2 and $488,000 from Traffic Shed 3) to accelerate the improvements to Old Buckingham Road (Silver Creek Court to Olde Coalmine Road). Also included in the Six Year Road Plan agenda item (included in this agenda package) was a request for a County loan to VDOT in the amount of $60,000 (to be repaid July, 2003). These funds totaling $681,000 will be used to widen two lanes. Coupled with $366,000 in cash proffers previously appropriated by the Board for design of this project, the project budget will total $1,047,000. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Date: ....... May 23, 2001 ,, Item Number: 8,¢,~. Subject: Set a Public Hearing for Appropriation of Funds for the Genito Road/Woolridge Road Intersection Project County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to set June 20, 2001, as the public hearing date to consider the appropriation of funds for the Genito Road/Woolridge Road Project. Summam/oflnformation: The Board has appropriated $446,000 in anticipated VDOT reimbursements for the Genito Road/Woolridge Road Intersection Project. The county is administering the project and will be reimbursed by VDOT for the project costs. The estimated cost of the project has increased, gna additional $700,000 in anticipated VDOT reimbursements should be appropriated. Recommendation: Staff recommends the Board set June 20, 2001, as the public hearing date to consider the appropriation of $700,000 in anticipated VDOT reimbursements for the Genito Road/Woolridge Road Intersection Project. District: Clover Hill and Matoaca Preparer: ~~/~..-'- R~I. McCracken Agcn488 Attachments: yes Title: Director of Transportation No OCSO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Mav 23. 2001 Number Bud.qet and ManaRement Comments: This agenda item requests that the Board of Supervisors set a public hearing for June 20, 2001 to consider the appropriation of $700,000 in anticipated VDOT reimbursement for the Genito Road/Woolridge Road Intersection Project. This project is completely funded with State dollars and will rebuild this intersection and install turn lanes. When combined with $446,000 previously appropriated by the Board for design, the project budget will total $1,146,000. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Manaqement Genito RoadNVoolridge Road Intersection. Improvement Project ect Location CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: May 23, 2001 Item Number: 8.c. 1. ? Subject: Set a Public Hearing to Consider the Appropriation of Colonial Heights Funds for the Emergency Communications System Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing date of June 20, 2001 to appropriate up to $1.8 million in funds received from Colonial Heights for the Emergency Communications System Project. Summary of Information: Colonial Heights has faithfully negotiated with Motorola to purchase the City's portion of equipment to operate on the County's new 800Mhz-radio system. Unfortunately, those negotiations have come to an impasse without reaching an agreeable pricing structure. Accordingly, Colonial Heights has requested the County's assistance. In December, 1998 the County executed a contract with Motorola to provide and install a new emergency communications system. The contract was structured such that additional equipment could be purchased at a later date on a unit price basis at the previously agreed upon unit pricing. The procurement between the County and Motorola also allows for the County to purchase equipment on behalf of Colonial Heights under the same pricing structure. The appropriation of up to $1.8 million in revenue from Colonial Heights and up to $1.8 million in project expenditures will allow the County to purchase equipment on behalf of Colonial Heights resulting in significant financial savings to the City. Colonial Heights has a sufficient appropriation in place, and is prepared to make payment to the County upon receipt of the ordered goods. Preparer ( - /'~__q.---r~ litle: Director, Bud.qet 8, Mana.qement Rebecca T. Dickson Attachments: ]---~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8. c. 2. a. Sub_iect: Resolution Recognizing Girl Scouts Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Re~_uested: Adoption of the attached resolutions. Summary_ of Information: Staff has received requests for the Board to adopt the attached resolutions recognizing Miss Danielle Marie Irving, Miss Sarah Elizabeth George and Miss Amy Patricia Horning, all of Troop 925, sponsored by Chester United Methodist Church, upon attaining the Gold Award. Miss George Miss Irving and Miss Horning reside in the Bermuda District. resides in the Dale District. Preparer: ~tc--~,r_.~ ~'-~.~.~ Lisa Elko Title: Clerk to the Board Attachments: Yes No 0C~3 RECOGNIZING MISS DANIELLE MARIE IRVING UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Danielle Marie Irving, Troop 925, sponsored by Chester United Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Danielle is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Danielle Marie Irving on her attainment of the Gold Award and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. RECOGNIZING MISS SARAH ELIZABETH GEORGE UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Sarah Elizabeth George, Troop 925, sponsored by Chester United Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Sarah is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Sarah Elizabeth George on her attainment of the Gold Award and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. RECOGNIZING MISS AMY PATRICIA HORNING UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Amy Patricia Horning, Troop 925, sponsored by Chester United Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, ~uny is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Amy Patricia Homing on her attainment of the Gold Award and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. CHESTERFIELD COD-NTY BOARD OF SUPERVISORS AGENDA Page i of 2 Meeting Date: May 23, 2001 Item Number: 8.C.2.b. Subject: Approval of Resolution Requesting Land and Water Conservation Funds for a Grant for Robious Landing Park Phase II from the Virginia Department of Conservation and Recreation and Authorization for Appropriation of Grant Funds up to $68,900 County Administrator's Comments: County Achninistrator: Board Action Requested: Approval of the attached resolution requesting funding assistance from the Department of Conservation & Recreation and contingent upon State Grant approval authority to appropriate State Grant Funds up to $68,900. Summary of Information: The Department of Conservation & Recreation (DCR) provides funds to assist political subdivisions of the Commonwealth of Virginia in acquiring and developing open space and parks land. Request the Honorable Board of Supervisors to authorize Lane Ramsey, Chesterfield County Administrator, to cause such information or materials as may be necessary to be provided to the DCR and to enter into such agreements as may be necessary to permit the formulation, approval and funding of the Robious Landing Park Phase II Project. The grant funds will be used for construction of picnic shelters and fishing piers. The County's match is in the form of anticipated construction of restroom facilities. Preparer: Title: Director, Parks and Recreation Michael ~. Golden Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: May :23. 2001 Number Bud.qet and Management Comments: This agenda item requests Board approval of a resolution to request grant funds from the Department of Conservation & Recreation in the amount of $68,900 to assist in the development of the Robious Landing Park site. Additionally, the item requests authority to appropriate up to $68,900 upon notification of grant award. The Adopted FY2002-FY2007 Capital Improvement Program includes $200,000 in general fund dollars to construct a restroom facility, utility connections and other miscellaneous site work. This FY2002 allocation from the County's Reserve for Capital Projects will serve as a source of funds for the grant match. If approved, the grant funds will be used to construct two picnic shelters and two fishing piers at the park. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement WHEREAS, the Department of Conservation & Recreation (DCR), provides funds to assist political subdivisions of the Commonwealth of Virginia in acquiring and developing open space and park lands; and WHEREAS, there are urgent needs within the County of Chesterfield to develop park land; and WHEREAS, this area is deemed of high acquisition and development priority by said County of Chesterfield and shall be referred to as Robious Landing Park Phase II. WHEREAS, in order to attain funding assistance from DCR, it is necessary that the County of Chesterfield guarantee a proportionate share of the cost thereof is available; and WHEREAS, the proportionate project share of $200,000 is funded by the County of Chesterfield. NOW, THEREFORE, BE IT RESOLVED, by the Chesterfield County Board of Supervisors and the County Administrator is hereby authorized to provide such information or materials as may be necessary to the appropriate state agency and to enter into such agreements as may be necessary to permit the formulation, approval and funding of the Robious Landing Park Phase II Project. AND BE IT FURTHER RESOLVED, the County of Chesterfield gives its assurance that the funds needed as the proportionate share of the cost of the approved program will be provided, up to $2OO,0OO. AND BE IT FURTHER RESOLVED, that the County of Chesterfield gives its assurance that the General Provisions of the Land & Water Conservation Fund (L&WCF) Act and the Virginia Outdoors Fund Fiscal Procedures will be complied with in the administration of this project. AND BE IT FURTHER RESOLVED, that the County of Chesterfield will operate and maintain the public recreation facility in good condition and will provide permanent project acknowledgment signs of the participating funding agencies and that this signage will clearly state that the said facility is a "public" recreational facility. AND BE IT FURTHER RESOLVED, that the County of Chesterfield shall dedicate the metes and bounds of the Robious Landing Park Phase II properties, in perpetuity, for public outdoors recreational purposes in accordance with the Land and Water Conservation Fund (L&WCF) Act. AND BE IT FURTHER RESOLVED, that the County of Chesterfield gives its assurance that all other applicable federal and state regulations governing such expenditure of funds will be complied with in the administration, development, and subsequent operation of this Robious Landing Park Phase II Project. AND BE IT FURTHER RESOLVED, that the Department of Conservation and Recreation is respectfully requested to assist in approval and funding of the Robious Landing Park Phase II Project in order to enhance the standard of recreational enjoyment for all our citizenry. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: Ma~/23, 2001 Item Number: 8.C.2.c. Subject: Resolution Recognizing First Baptist Church County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution Summary of Information: Mr. Barber requested that the following resolution be adopted. This resolution is in recognition of the 150th Anniversary of First Baptist Church. Preparer: 4~--~~t.~ ~~~~Tffie: Director, Public Attachments' Yes ~ No RECOGNIZING FIRST BAPTIST CHURCH UPON ITS 150TH ANNIVERSARY WHEREAS, the First Baptist Church originated at Spring Creek Baptist Church, now known as Bethlehem Baptist Church, at 9600 Midlothian Turnpike; and WHEREAS, by the mid 1840's, the church's black membership had grown to approximately 800 members; and WHEREAS, this growth led to the formation of two congregations that were exclusively for blacks, who at that time in American history worshiped separately; and WHEREAS, one of these two congregations became First African Baptist Church of Midlothian; and WHEREAS, on February 8, 1846, six men organized the First African Baptist Church of Coalfield, which prospered until it was destroyed in a fire in 1877; and WHEREAS, the church was rebuilt and renamed the First Baptist Church; and WHEREAS, this burgeoning congregation gave birth to six more churches: Mt. Nebo; Mt. Calvary; Bethlehem Baptist; Spring Creek; Mount Sinai and Friendship Memorial Baptist Church; and WHEREAS, First Baptist Church is now under the leadership of Dr. C. Warren Massenburg; and WHEREAS, First Baptist Church has many ministries, including Girl Scout and Brownie troops; a Combined Choir; Bible Study; a Prison ministry; Seniors ministry; Children's Nursery; Men and Boy's ministry; Young Adult Usher ministry; Christian Women United ministry; Audio-Video ministry and Library; and WHEREAS, First Baptist Church has been an honored and important part of Chesterfield County for 150 years. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the historic and ongoing importance of First Baptist Church, extends congratulations to its congregation on the occasion of the church's 150th anniversary, and wishes them continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 23, 2001 Item Number: 8.C.2.d. Subject: Resolution Naming the La Prade Library Building for Mary Ann Harmon County Administrator's Comments: County Administrator: Board Action Requested: Consent and Approval of resolution naming the La Prade Library Building for Mary Ann Harmon Summary of Information: The County's policy regarding the naming of facilities is to maintain the original facility name (e.g. La Prade Library) and name the building after a person who has made substantive contribution (e.g. the Mary Ann Harmon Building). WHEREAS, Mary Ann Harmon has been a member of the Friends of the Library since 1985 and has served as President since 1986; and WHEREAS, Under her leadership the Friends received awards for outstanding achievement from the Virginia Library Association in 1993, 1994 and 1998 and the 1995 Friends of Virginia Libraries Outstanding Recognition Award; and Robert E. Wa~e~'necht- - - Library Director Attachments: -] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 WHEREAS, Mary Ann Harmon was elected delegate to the 1991 Virginia Governor's Conference on Libraries and Information Services and was appointed by the Governor to a five-year term on The Library of Virginia Board and currently serves as chair of that Board; and WHEREAS, Ms. Harmon spearheaded the Friends' 25th anniversary Books are Friends essay contest which involved over 500 students with their parents and teachers, together with school, government and business leaders; and WHEREAS, Mary Ann Harmon was chosen in 1999 to receive the Virginia Public Library Directors Association award for Outstanding Library Friend; and WHEREAS, on November 13, 2000, The Library of Virginia Board passed a resolution honoring Mary Ann Harmon for her volunteerism in support of the commonwealth's public libraries ; and WHEREAS, Mary Ann Harmon was named Library Ambassador in 2000 by the Friends of the Chesterfield County Public Library for her leadership and devotion to public library service; and WHEREAS, she was a major supporter of Chesterfield County bond referenda in 1988 and 1996; and WHEREAS, Mary Ann Harmon has provided major Friends financial support to the library over the years, including $35,000 for ten units of a computerized catalog system in 1991 and $30,000 in 1996 to launch an on-line public access electronic periodical retrieval system, NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors approves designating the La Prade Branch Library Building the Mary Ann Harmon Building, AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Harmon at the dedication ceremony and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 23, 2001 Item Number: 8.c. ~..e. SubJect: Resolution Naming the La Prade Library Meeting Room for Erma C. Robins County Administrator's Comments: County Administrator: Board Action Requested: Consent and Approval of r~solution naming the La Prade Library Meeting Room for Erma Robins Summary of Information' WHEREAS, Erma C. Robins'served from 1965 through 1970 as a member of the first Chesterfield County Public Library Board of Trustees which created a public library system for the county; and WHEREAS, Mrs. Robins spoke at the dedication ceremony for the original La Prade Library held October 31, 1976; and WHEREAS, Mrs. Robins served as a member of the board that organized the first Friends of the Library and later served as Treasurer; and . obert I~."~V~geh~necht- -'-' Title: Library Director Attachments: -] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 WHEREAS, Erma C. Robins has continued as an active member of the Friends of the Library bringing a valuable perspective by sharing her broad knowledge of the Friends and public library service in addition to serving on membership and staff appreciation committees, NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors approves designating the La Prade Library Meeting Room the Erma C. Robins Meeting Room, AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Robins at the dedication ceremony and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of I Meeting Date: May 23, 2001 Item Number: 8.C.2.f. Subject: Resolution Recognizing the Retirement of Mrs. Wanda F. Jenkins, Systems Automation Specialist in the Parks & Recreation Department Count~ Administrator's Comments: County Administrator: Board Action Requested: Approval of the attached resolution honoring Mrs. Wanda F. Jenkins. Summary of Information: Mrs. Wanda F. Jenkins provided 25 years of service to Chesterfield County. She retired on April 30, 2001. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes ~---~ No [# OOf3~' RECOGNIZING MRS. WANDA F. JENKINS UPON HER RETIREMENT WHEREAS, Mrs. Wanda F. Jenkins retired April 30, 2001 after providing 25 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Jenkins began her employment with the Police Department in 1976 and transferred to the Parks and Recreation Department as a Clerk-Stenographer I in October 1980; and WHEREAS, in 1984 Mrs. Jenkins assumed numerous financial responsibilities and was reclassified as a Senior Account Clerk; in 1985 was promoted to a newly established Principal Account Clerk position; and in 1986 was reclassified to a Recreation Finance Specialist, directing and managing all financial operations of the Department including accounts payables, receivables, purchasing procedures, and budget development and maintenance; and WHEREAS, Mrs. Jenkins also assumed the role of "Systems Administrator," having researched and implemented a department network operation which automated all financial operations including athletic scheduling and field maintenance, facility reservations, and program registration; and WHEREAS, to solidify her computer expertise, Mrs. Jenkins developed a time study and wrote an article called "A Computerization Trail" which was published in Virginia Town and City, International City/County Management Association, and also lectured on the subject in New York and has been called upon to advise other localities not only in the United States, but also in Japan and Hawaii; and WHEREAS, in 1991, Mrs. Jenkins was nominated for Chesterfield County's Employee of the Year to recognize her outstanding efforts; and WHEREAS, Mrs. Jenkins was reclassified to the Department's Systems Automation Specialist, where she continued to make great strides in her automation/software skills allowing the Department to become more technologically advanced through the implementation of credit card registration; and WHEREAS, Mrs. Jenkins consistently provided the highest level of customer service and teamwork, always quick to respond in a manner that promoted the success of the department and Chesterfield County, and demonstrated her loyalty to the County through her dedication, conscientiousness, knowledge and application of numerous skills and capabilities and her continuous quest for quality improvement. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mrs. Wanda F. Jenkins and extends its appreciation for her 25 years of dedicated service to the County, congratulations upon her retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 23, 2001 Item Number: 8.¢.2.q. Sub!ect: Recognizing Mr. Cory E. Hughes, Troop 829, Sponsored by Saint Matthias Episcopal Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Re~.ue~tod: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Hughes, Troop 829, upon attaining the rank of Eagle Scout. Mr. Hughes will not be able to attend the meeting. Prepare r: ~--'"'-~_ ~.~3.3_ ~2~,_~.~ Lisa Elko Attachments: Yes [--~ No Title:Clerk to the Board RECOGNIZING MR. CORY E. HUGHES UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Cory E. Hughes, Troop 829, sponsored by Saint Matthias Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Cory has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Cory E. Hughes on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~l Date: Ma~/23, 2001 Item Number: Page I of I 8.C.2.h. Subiect: Resolution Confirming Proceedings of the Chesterfield County Industrial Development Authority for Issuance of Industrial Revenue Bonds Not to Exceed $4,200,000 to Assist the Fore Courthouse Seniors Limited Partnership in Acquiring, Constructing, and Equipping a Residential Rental Housing Development for the Elderly to be Located in Chesterfield County, Virginia County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information' On April 19, 2001, the Chesterfield Industrial Development Authority held a public hearing, and on May 17, 2001, approved the financing of Industrial Revenue Bonds in the amount not to exceed $4,200,000. This issuance will be used to acquire, construct and equip a 69-unit housing development to be located at 9851 Krause Road, in Chesterfield County, Virginia. The project will consist of 69 units, garden style rental apartments, to serve the elderly, containing approximately 47,196 square feet, consisting of: (14) single story buildings containing (4) 620 square feet one-bedroom units per building; (3) single story buildings containing (4) 877 square feet two-bedroom units per building; and (1) 1,952 square feet single story building containing (1) two-bedroom apartment, office space, and a community room. Included in the project are (69) 24 square feet storage units, one for each apartment. /James G. Dunn Attachtfients: ~-~No Title: Director, Economic Development RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA WHEREAS, the Industrial Development Authority of Chesterfield County ("Authority"), has considered the application of Fore Courthouse Seniors, L.P., a Virginia limited partnership ("Borrower") requesting the issuance of the Authority's revenue bonds in an amount not to exceed $4,200,000 ("Bonds") to assist in the financing of the Borrower's acquisition, construction and equipping of a rental housing development for the elderly consisting of approximately 47,200 square feet to be known as Courthouse Senior Apartments ("Project") to be located at 9851 Krause Road in Chesterfield County, Virginia, and has held a public hearing on April 19, 2001; WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds; WHEREAS, the Authority issues its bonds on behalf of the County of Chesterfield, Virginia ("County"); the Project is to be located in the County and the Board of Supervisors of the County of Chesterfield, Virginia ("Board") constitutes the highest elected governmental unit of the County; WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of the Borrower, as required by Section 147(f) of the Code and Section 15.2-4906 of the Code of Virginia of 1950, as amended ("Virginia Code") to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Borrower. As required by Section 15.2-4909 of the Virginia Code, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia, the County or the Authority shall be pledged thereto. 3. The Board directs the County Administrator to request an allocation of the State Ceiling (as defined in Section 15.2-5000 of the Virginia Code) in accordance with the applicable provisions of the Virginia Code, and any regulations or executive orders issued thereunder. 4. This resolution shall take effect immediately upon its adoption. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia this __ day of May, 2001. [SEAL] Clerk, Board of Supervisors of the County of Chesterfield, Virginia \kFIN\49402.1 At a regular meeting of the Board of Supervisors of the County of Chesterfield, Virginia, held on the __ day of May, 2001, the following Board members were recorded as present: PRESENT: On motion by , seconded by , the attached Resolution was adopted by a majority of the members of the Board by a roll call vote, the votes being recorded as follows: MEMBER VOTE CERTIFICATE OF PUBLIC HEARING AND RESOLUTION The undersigned Secretary of the Industrial Development Authority of the County of Chesterfield (the "Authority"), hereby certifies as follows: 1. A meeting of the Authority was duly called and held on April 19, 2001, at 3:30 p.m., in the conference room of the Chesterfield County Economic Development Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting was open to the public. At such meeting all of the Directors of the Authority were present or absent as follows: PRESENT: William F. Seymour, llI, Chairman John L Ruckert, Jr. Henry L. Moore John W. Hughes James E. Briggs Willie Lanier James A. Spencer ABSENT: None 2. The Chairman announced the commencement of a public hearing on the application of Fore Courthouse Seniors L.P. and announced that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing, in the Richmond Times-Dispatch, a newspaper having general circulation in the City of Richmond, Virginia (the "Notice"). A copy of the Notice attached to a Proof of Publication of such Notice has been filed with the records of the Authority and is attached hereto as Exhibit 1. 3. The individuals noted on Exhibit 2 appeared and addressed the Authority. A reasonably detailed summary of their statements, together with the Fiscal Impact Statement required by the Code of Virginia of 1950, as amended, under the Industrial Development and Revenue Bond Act, are attached hereto as Exhibits 2 and 3, respectively. 4. A meeting of the Authority was duly called and held on May 17, 2001, at 3:30 p.m., in the conference room of the Chesterfield County Economic Development Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting was open to the public. At such meeting all of the Directors of the Authority were present or absent as follows: PRESENT: James A. Spencer, Vice Chairman Henry L. Moore John W. Hughes James E. Briggs ABSENT: William F. Seymour, III John L Ruckert, Jr. Willie Lanier 5. Attached hereto as Exhibit 4 is a true, correct and complete copy of a resolution (the "Resolution") adopted at the meeting of the Authority, referenced in Paragraph 4, by the following vote of the Directors present at such meeting: Directors Vote James A. Spencer Aye Henry L. Moore Aye John W. Hughes Aye James E. Briggs Aye The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect, on the date hereof. -2- WITNESS my hand and the seal of the Authority this [7 "/day of May, 2001. Secre~ Development Authority of tlSe County of Chesterfield (SEAL) -3- Notice and Certificate of Publication EXHIBIT 1 An Affiliate of Media General Advertising Affidavit (This is. not a bill. Please pay from invoice) MCGI lIRE WOODS. l J,P ATTN: CYNTHIA HENDREN ONE JAMES CENTER. q01 E. CARY ,qT. RICHMOND VA 2921q P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 IAccount Num. 611623 04/12/2001 Date Code Description Ad Size Total Cost ] 04/12/2001 121 NOTICE OF PITRI,IC HEARING ON PROPOSEDINT)I 2.00 x 36.00 694.0g ATTACH Notice of Public Head, n( Road; Ind~ustrial Development Authority of the Coun~ of Chesterfield Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached NOTICE OF PI }RI,lC HEARIN was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 04/05/2001 04/12/2001 The first insertion being given .... 04i05/2001 Sworn to and subscribed before me this ~ / ~_,/_o~OO ~ J~l ~_~ N-'~a~'~Tbl"~c Supervisor- State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE, THANK YOU EXHIBIT 2 Summary of Statements Mr. Hunter C. Bourne, llI, Managing Member of Fore Courthouse Seniors LLC (General Partner of the Applicant), described the proposed financing project, the benefits expected to be derived from the project and the financing structure of proposed issue. Mr. F. Jesse Bausch of McGuireWoods LLP, bond counsel for the proposed issue, responded to questions of the Authority. No other members of the public appeared to speak at the public hearing. -5- EXHIBIT 3 Fiscal Impact Statement -6- FISCAL IMPACT STATEMENT! March 29, 2001 Date Exhibit C Fore Courthouse Seniors L.P. Applicant Courthouse Seniors Apartments Facility 1. Maximum amount of financing sought 2. Estimated taxable value of the facility's real property to be constructed in the municipality $ 4,200,000 $_.2,809,800 3. Estimated real property tax per year using present tax rates 4. Estimated personal property tax per year using present tax rates $ 31,824 $ 0 5. Estimated merchants' capital tax per year using present tax rates $ 0 6. a. Estimated dollar value per year of goOds that will be $ purchased from Virginia companies within the locality b. Estimated dollar value per year of goods that will be $ purchased from non-Virginia companies within the locality c. Estimated dollar value per year of services that will be $ purchased from Virginia companies within the locality d. Estimated dollar value per year of services that will be $ purchased from non-Virginia companies within the locality 7. Estimated number of regular employees on year round basis 8. Average annual salary per employee $ ",,.."~ Auth~'~ Chairman(/Z~¢~ ' ri ID v I m n~ .. "i-"" .... ' f h rfi , b/' ~'~ame of Authority 27,826 51,020 14,494 2 30,003 -17- EXHIBIT 4 Inducement Resolution -7- A RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD REGARDING THE ISSUANCE OF UP TO $4,200,000 OF ITS REVENUE BONDS FOR THE PURPOSE OF FINANCING A RESIDENTIAL RENTAL HOUSING DEVELOPMENT FOR THE ELDERLY TO BE LOCATED IN CHESTERFIELD COUNTY, VIRGINIA WHEREAS, the Industrial Development Authority of the County of Chesterfield, a political subdivision of the .Commonwealth of Virginia ("Authority"), is empowered by the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended ("Act"), to issue its revenue bonds for the purpose of inducing the location of industrial and commercial facilities in Virginia and to promote the commerce, safety, health, welfare, convenience or prosperity of citizens of Virginia; WHEREAS, the Authority is further empowered by the Act to issue its revenue bonds for facilities used primarily for single or multi-family residences provided the governing body of the locality creating the Authority has not also activated a housing authority pursuant to Section 36-4 and 36-4.1 of the Code of Virginia of 1950, as amended; WHEREAS, the Board of Supervisors of Chesterfield County, Virginia, the governing body which created the Authority, has not activated a housing authority; WHEREAS, the Authority has received a request from Fore Courthouse Seniors L.P., a Virginia limited partnership ("Borrower"), requesting that the Authority issue its revenue bonds to assist in financing the acquisition, construction and equipping of a rental housing development for the elderly to be known as Courthouse Seniors Apartments ("Project") to be located in Chesterfield County, Virginia; WHEREAS, such assistance will induce the Borrower to locate the Project in Virginia and benefit the inhabitants of Chesterfield County and the Commonwealth of Virginia, either through the increase of their commerce or through the promotion of their safety, health, welfare, convenience or prosperity; WHEREAS, preliminary plans for the Project have been described to the Authority and a public hearing has been held as required by Section 147(0 of the Internal Revenue Code of 1986, as amended ("Code"), and Section 15.2-4906 of the Act; and WHEREAS, the Borrower has represented that the estimated cost of the acquisition, construction and equipping of the Project and all expenses of issue will require an issue of revenue bonds in the aggregate principal amount not to exceed $4,200,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. It is hereby found and determined that the acquisition, construction and equipping of the Project will be in the public interest and will promote the commerce, safety, health, welfare, convenience or prosperity of the Commonwealth of Virginia, Chesterfield County, and their citizens. 2. To induce the Borrower to locate the Project in the Commonwealth of Virginia, and particularly in Chesterfield County, the Authority hereby agrees to assist the Borrower in financing the acquisition, construction and equipping of the Project by undertaking the issuance of its revenue bonds in an amount not to exceed $4,200,000 upon terms and conditions mutually agreeable to the Authority and the Borrower. The bonds will be issued pursuant to documents satisfactory to the Authority. The bonds may be issued in one or more series at one time or from time to time. The Authority reserves the right to impose restrictions with respect to the type of entities to which the bonds may be sold and the denominations in which they are sold. 3. It having been represented to the Authority that it is necessary to proceed immediately with the acquisition, planning and construction of the Project, the Authority agrees that the Borrower may proceed with plans for the Project, enter into contracts for land, construction, materials and equipment for the Project, and take such other steps as it may deem appropriate in connection with the Project, provided, however, that nothing in this resolution shall be deemed to authorize the Borrower to obligate the Authority without its consent in each instance to the payment of any moneys or the performance of any acts in connection with the Project. The Authority agrees that the Borrower may be reimbursed from the proceeds of the bonds for all expenditures and costs so incurred by it, provided such expenditures and costs are properly reimbursable under the Act and applicable federal laws. 4. At the request of the Borrower, the Authority approves Messrs. McGuireWoods, LLP, Richmond, Virginia, as Bond Counsel in connection with the issuance of the bonds. 5. All costs and expenses in connection with the financing and the acquisition, construction and equipping of the Project, including the fees and expenses of Bond Counsel and Authority Counsel, shall be paid by the Borrower or, to the extent permitted by applicable law, from the proceeds of the bonds. If for any reason such bonds are not issued, it is understood that all such expenses shall be paid by the Borrower and that the Authority shall have no responsibility therefor. 6. In adopting this resolution the Authority intends to take "official action" toward the issuance of the bonds and to evidence its "official intent" to reimburse from the proceeds of the bonds any expenditures paid by the Borrower to finance the acquisition, planning and construction of the Project before the issuance of the bonds, all within the meaning of regulations issued by the Internal Revenue Service pursuant to Sections 103 and 141 through 150 and related sections of the Code. 7. The Authority recommends that the Board of Supervisors of Chesterfield County, Virginia, approve the issuance of the bonds. 8. No bonds may be issued pursuant to this resolution until such time as (a) the issuance of the bonds has been approved by the Board of Supervisors of Chesterfield County, (b) the bonds have received an allocation of the State Ceiling (as defined in Section 15.2-5000 of the Code of Virgiriia of 1950, as amended) in accordance with the applicable provisions of the Code 2 of Virginia of 1950, as amended, and any regulations or executive orders issued thereunder, and (c) the final terms and details of the bonds have been approved by subsequent resolution of the Authority. 9. This resolution shall take effect immediately upon its adoption and shall remain in full force and effect until the first regularly scheduled meeting of the Authority occurring more than two years after the date of adoption of this resolution, at which time it shall terminate unless specifically extended by the Authority. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: May 23, 2001 Item Number: 8.c.3. Subject: Policy Regarding Agents for Planning Commission and Board of Supervisors Initiated Zoning Cases County Administrator: Board Action Reques~d: The Planning Commission recommends the Board of Supervisors adopt the following policy for appointment of agents for Planning Commission and Board of Supervisors initiated zoning cases. Summary of Information' At their meeting on February 20, 2001, recommended that the following policy be Supervisors for adoption. the Planning Commission forwarded to the Board of POLICY REGARDING AGENTS FOR PUBLICLY INITIATED ZONING CASES The Board of Supervisors and Planning Commission may initiate a rezoning application: A) For County or Economic Development (i.e., Meadowvill~ projects appoint a County employee to represent the Planning Commission or the Board of Supervisors; and B) For other projects (i.e churches or individuals) appoint the County's Development Manager as the agent to represent the interest of the Board of Supervisors or Planning Commission, with the property owner/owners or their representative responsible for representing their property interests. Thomas E. c Attachments: Yes No Title: Director of Planning C:DATA/AGENDA/2001/MAY2301.1/GOK 010l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Zoning cases initiated by the Planning Commission or Board of Supervisors are typically for County projects, however, there are other cases which are initiated on behalf of others such as churches, individual citizens, economic development projects, etc. Generally, when a case is initiated by either the Planning Commission or Board of Supervisors for a County project, an employee within the department which is proposing the project will be appointed agent. For example, if it is a Utilities project, someone from the Utilities Department would be appointed; if a fire service project, someone from the Fire Department, etc. If, however, the proposal is for a private individual, sometimes no agent is appointed, sometimes the Director of Planning is appointed and sometimes others, such as the Development Manager is appointed. Difficulties have been encountered by staff and Planning Commission members in the management of certain cases. Consequently, this policy was prepared, discussed and recommended for Board adoption. The proposed policy will establish guidelines for appointment of agents for Planning Commission and Board of Supervisors initiated zoning cases. 010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: say 23, 2001 Item Number: 8.¢. 4. Subject: Enter into a Memorandum of Understanding with the United States Environmental Protection Agency (EPA) - Landfill Methane Outreach Program (LMOP) to Become a Partner Ally County Administrator's Comments: ~ County Administrator: ~ Board Action Requested: Request the Board authorize the County Administrator to execute a memorandum of understanding with the United States Environmental Protection Agency to join the Landfill Methane Outreach Program as a partner ally. Summary oflnformation: This is a voluntary, no cost partnership between EPA and the county. The LMOP's mission is to reduce methane emissions from landfills by encouraging the development of environmentally and economically beneficial landfill gas to energy projects. EPA recruits communities, community organizations and landfill owners as partners to help achieve this goal. As owner of four closed landfills it is important that the County stay abreast of new developments and proactively seek ways to protect the environment. As a partner with LMOP the County will gain additional resources to aid in developing landfill gas to energy projects should the opportunity arise. Preparer: -,,~_ , ~_~" '---- ,~ F~ancis M. Pitaro Title:Director of General Services Attachments: Yes [-~ No 0103 LANDFILL METHANE OUTREACH PROGRAM Memorandum of UnderstandingBetween The United States Environmental Protection Agency and Chesterfield County A Landfill Methane Outreach Program Partner This is a voluntary partnership between Chesterfield County and the United States Environmental Protection Agency (EPA). This memorandum sets forth the responsibilities and agreements between EPA and Chesterfield County to make Chesterfield County a Partner in EPA's Landfill Methane Outreach Program. The Landfill Methane Outreach Program's mission is to reduce methane emissions from landfills by encouraging the development of environmentally and economically beneficial landfill gas-to-energy projects. EPA recruits communities, community organizations, and landfill owners as Partners to help achieve this goal. Partners are encouraged to work in partnership with the EPA in developing their landfill gas-to-energy projects and to promote their experiences with landfill methane utilization to other communities. SHARED COMMITMENTS Both Parties acknowledge a shared commitment to the promotion of landfill gas-to-energy projects at solid waste landfills and recognize that widespread use of landfill gas as an energy resource will: · Reduce emissions of methane, a potent greenhouse gas, as well as other air pollutants; · Establish a cost-effective renewable energy resource; and · Help the Partner meet other community and organizational objectives. Both Parties also agree that the dissemination of appropriate information on successful project sites can increase interest and confidence in the development of landfill gas-to-energy projects and thereby spur additional development. Additionally, EPA and Chesterfield County agree that communicating the Partner's commitments (as stated in the following) to the public demonstrates the concern of the Partner for the environment and the capability of voluntary programs to help achieve national environmental goals with minimal regulation. As a general principle of the Landfill Methane Outreach Program, each Party to this agreement agrees to assume the good faith of the other Party and to notify the other if any problems arise. Either Party can terminate this agreement, without cause or penalty, and both Parties will then cease to publicize the Partner's participation in the Landfill Methane Outreach Program. EPA'S RESPONSIBILITIES Provide Project Assistance EPA agrees to provide, where appropriate, the following types of assistance to the Partner to facilitate landfill gas-to- energy project development: · Assessment of potential energy users for the landfill gas; · Evaluation of project technical and economic feasibility; · Evaluation of specific project information when requested, and, if warranted, assistance in the resolution of project issues or problems; and · Technical support for demonstration of innovative landfill gas-to-energy technologies. Provide Public Recognition EPA agrees to provide the Partner with recognition for its public service in protecting the environment and supporting the Landfill Methane Outreach Program and to take actions to increase the public's knowledge of the Partner's involvement with these beneficial projects. 1/26/01 To maintain consistency and fairness among program participants, this MOU may not be changed. I of 4 Provide Marketing Tools EPA agrees to provide, and assist the Partner in using, marketing tools to help the Partner communicate the benefits of landfill gas utilization to its constituents. Materials may include templates for posters, brochures, and press releases. Provide a Liaison EPA agrees to designate a Landfill Methane Outreach Program Liaison and to notify the Partner within 2 weeks of any change in the designated liaison. PARTNER'S RESPONSIBILITIES (Please note that these responsibilities only apply after a project is completed.) Project Profile The Partner agrees to complete, and update annually, a project profile. The profile will focus on the process the community went through to develop its project and will include providing updates on the quantity of landfill gas recovered and used at the site. The information may be used by the Landfill Methane Outreach Program to highlight the project and the Partner through case studies, trade publication articles, and/or the Outreach Program's Web site. Peer Network The Partner agrees to participate in a peer network that enables communities or organizations interested in landfill gas-to-energy project development to communicate with peers who have already developed projects to facilitate an information exchange on various aspects of landfill gas-to-energy project development. Promotion The Partner agrees to, where appropriate, promote its project and the Landfill Methane Outreach Program through case studies, project tours, ribbon-cutting ceremonies, or other events. Program Liaison The Partner agrees to appoint a representative as its Landfill Methane Outreach Program Coordinator and to notify EPA of any change in the designated liaison. Voluntary Actions The Partner agrees that the activities it undertakes connected with this MOU are not intended to provide services to the federal government and that the Partner will not submit a claim for compensation to any federal agency. Representation The Partner agrees that it will not claim or imply that its participation in the Landfill Methane Outreach Program constitutes EPA approval or endorsement of anything other than the Partner's commitment to the Landfill Methane Outreach Program (see Attachment A, "Landfill Methane Outreach Program Logo Use Guidelines"). 0105 1/26/01 To maintain consistency and fairness among program participants, this MOU may not be changed. 2 of 4 SIGNATURES FOR MEMORANDUM OF UNDERSTANDING The undersigned officials execute this Memorandum of Understanding on behalf of their Parties. This Memorandum takes effect when signed by both Parties. For U.S. EPA Date For Signature °f Official Printed Name °f Title of Official Date Please identify your Landfill Methane Outreach Program Coordinator: Coordinator's Name Organization's Name Position/Title Street Address City/State/ZIP Telephone Number Fax Number E-Mail Address O gan zat on s Web S te Address (If Applicable) Please return: (1) the signed MOU in its entirety and (2) a camera-ready version, if available, of your community's, community organization's, or landfill's seal or logo to: Landfill Methane Outreach Program U.S. Environmental Protection Agency 401 M Street, SW (6202J) Washington, DC 20460 Phone: (202) 564-9758 Fax: (202) 565-2077 Hotline: (888) 782-7937 Thank you. Welcome aboard! 01.06 1/26/01 To maintain consistency and fairness among program participants, this MOD may not be changed. 3 of 4 Attachment A Landfill Methane Outreach Program Logo Use Guidelines We are pleased to provide you with these Landfill Methane Outreach Program (LMOP) Logo Use Guidelines. These guidelines are designed for clear and easy reference; please forward a copy to your marketing support manager. Please note that the LMOP logo should only be used in accordance with these guidelines. Permitted Landfill Methane Outreach Program Logo Application Partners may use the LMOP logo only on materials that promote LMOP or landfill gas-to-energy. Such materials include advertisements, brochures, product literature, Web sites, and catalogs. Limitations on Landfill Methane Outreach Program Logo Guidelines for LMOP Logo The LMOP logo must not be used in any manner that implies EPA endorsement of any of the Partner's products, services, or systems. Partners must always use the entire LMOP logo. Limitations on LMOP Logo Placement Materials containing the LMOP logo must conform to the following guidelines: The LMOP logo must never be applied directly (as a decal, label, or in any other form) to a product, service, or system or on any materials used in the packaging of this product, service, or system; and When using the LMOP logo in advertisements or any other promotional materials, Partners must conform to the following guidelines: · The logo must not be placed in the body of the text or next to or below a photograph or another depiction of the product, service, or system promoted; and · The logo must follow the Partner's name or appear in the bottom left-hand corner of the advertisement page or advertisement block separated from text and photographs of the product, service, or system promoted. Limitations on Text Mentioning LMOP Text mentioning the Landfill Methane Outreach Program must conform to the following guidelines: · All statements in the text must be factual; References to LMOP must be in accordance with the descriptions presented in current program information distributed by the EPA; and Text describing the relationship between the Partner and LMOP must not claim or imply that the Partner's association with LMOP goes beyond the agreement set forth in the MOU. EPA Landfill Methane Outreach Program Logo Review Policy The LMOP Partner agrees to deliver to EPA before printing copies of any materials developed by the Partner that use the LMOP logo or otherwise mention LMOP so that EPA may review such materials for conformance to the standards of LMOP. The EPA ensures a response to the submission within three (3) business days of its receipt. All submissions using the LMOP logo will be evaluated and approved on a case-specific basis and must be submitted before printing via fax or mail to: EPA c/o Landfill Methane Outreach Program (6202J), 401 M Street, SW, Washington, DC 20460, fax: (202) 565-2077. 1/26/01 To maintain consistency and fairness among program participants, this MOU may not be changed. 0107' 4 of 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: May 23, 2001 Item Number: $.C.5. Subject: Amendment to the Board Minutes of March 21, 2001 County Administrator's Comments: County Administrator: Board Action Requested: Amend the minutes of March 21, 2001 to reflect a route number being changed by the Virginia Department of Transportation as indicated below. Summary of Information: FROM: "On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to § 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. Preparer: Title:Director, Environmental Engineering Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 AND, BE IT FURTHER RESOLVED, that this Board unrestricted right-of-way, as described, and cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a forwarded to the Resident Engineer Transportat ion. TvDe Chanae to the Secondary System of State Hiahwavs: Addition Basis for Change: Addition, New subdivision street Statutory Reference: §33.1-229 Project: Amherst, Section 2 · Amherst Oak Lane, State Route Number: 4829 From: Amherst Ridge Wy., (Rt. 5426) To: Cul-de-sac, a distance of: 0.12 miles. Right-of-way record was filed on 12/30/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 62, with a width of 40 Ft. · Amherst Oak Lane, State Route Number: 4829 From: Amherst Ridge Wy., (Rt. 5428) To: Cul-de-sac, a distance of: 0.07 miles. Right-of-way record was filed on 12/30/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 62, with a width of 40 Ft. · Amherst Ridge Way, State Route Number: 5426 From: Amherst Ridge PI., (Rt. 5428) To: Amherst Oak Ln,, (Rt. 4829), a distance of: 0.18 miles. Right-of-way record was filed on 12/30/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 62, with a width of 50 Ft. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None." guarantees a clear and any necessary easements for certified copy of this resolution be for the Virginia Department of CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 TO: "On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to § 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Twe Chanae to the Secondary System of State Hiahwavs: Addition Basis for Change: Addition, New subdivision street Statutory Reference: §33.1-229 Project: Amherst, Section 2 Amherst Oak Lane, State Route Number: 5429 From: Amherst Ridge Wy., (Rt. 5426) To: Cul-de-sac, a distance of: 0.12 miles. Right-of-way record was filed on 12/30/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 62, with a width of 40 Ft. 011,[) III ~HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA · Amherst Oak Lane, State Route Number: 5429 From: Amherst Ridge Wy., (Rt. 5426) To: Cul-de-sac, a distance of: 0.07 miles. Right-of-way record was filed on 12/30/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 62, with a width of 40 Ft. · Amherst Ridge Way, State Route Number: 5426 From: Amherst Ridge PI., (Rt. 5428) To: Amherst Oak Ln., (Rt. 5429), a distance of: 0.18 miles. Right-of-way record was filed on 12/30/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 62, with a width of 50 Ft. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None." Page 4 of 4 0111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: May 23, 2001 Item Number: 8.c.6. Subject: State Road Acceptance County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: BERMUDA: Cedar Cliff, Section 3 DALE: Meadow Creek, Section D MATOACA: Hampton Park, Section 3 Hampton Park, Section 4 Hampton Park, Section 5 Preparer: __ Richard M~cEIfish Attachments: Yes ~] No Title: Director of Environmental Engineering TO: Board of Supervisors FRONt ~t of Environnmtal Engineering SUBJECT: State Road Acceptance - CEDAR CLIFF, SEC. 3 DISTRIC[': BERMUDA 1Vll~G DATE: 23 May 2001 ROADS FOR CONSIDERATION: HICKORY GLEN RD Vidnity Map: CEDAR CLIFF, SEC. 3 ~ bv Chesterfie/d C runty Gt'8 0113 TO: Board of Supervisors FROlX¢ ~t of Environrrental Eng/neering SUBJECT: State Road Accepmce - MEAIX)W CREEK, SEC D DISTRICT: DAI MEETING DATE: 23 May 2001 ROADS FOR CONSIDERATION: CRRRK MEADOW CIR ROLL1NG OAKS CT Vicinity Map: MEADOW CREW. K, SEC D 011.t TO: Board of SupoMsors FROlVt Depammnt of Environnmtal Engineehng SUBJECT: State Road Acceptance- HAMPTON PARK, SEC. 3 DISTRICT: MATOACA MEF~TING DATE: 23 May 2001 ROADS FOR CONSIDERATION: HAMPTON ARBOR CIR HAMPTON ARBOR CT HAMPTON ARBOR TER HAMPTON FOREST DR HAMPTON FOREST LN Vicinity Map: HAMPTON PARK, SEC. 3 TO: Board of Supervisors FROlVt I)epmmmt of Envirmamtal Engineering SUBJECT: State Road Acceptance - HAMPTON PARK, SEC. 4 DISTRICT: MATOACA MFF~TING DATE: 23 May 2001 ROADS FOR CONSIDERATION: CARLTON FOREST CT HAMPTON ARBOR CiR HAMPTON ARBOR PL HAMPTON CREST CIR HAMPTON FOREST LN Vicinity Map: HAMPTON PARK, SEC. 4 Olll; TO: Board of S~sors FRO1Vt I)epammnt of Environnmtal Engineering SUBJECT: State Road Acceptance - HAMPTON PARK, SEC. 5 DISTRICT: MATOACA MEF~TING DATE: 23 May 2001 ROADS FOR CONSIDERATION: HAMPTON CREST CIR HAMPTON CREST CT HAMPTON CREST MEWS HAMPTON CRF_ST PL HAMPTON CREST TER HAMPTON CREST TN HAMPTON CRF_ST WAY Vicirdty Map: HAMPTON PARK, SEC. 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8.c.7. Su~ect: Designation of Right of Way at Grange Hall Elementary School County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors designate right of way at Grange Hall Elementary School, and authorize the County Administrator to execute the necessary Declaration. Summary of Information: As a condition of the site plan approval for the Grange Hall Elementary School Building Addition the Transportation Department is requiring the designation of 0.280 acres of County property as public right of way for future road improvements. District: Matoaca Preparer: John W. Harmon Title:Riqht of Way Manaqer Attachments' Yes No .. .. ;- S 4-6'52'12" E 19.4-1' NOTES: 1.) OWNER OF RECORD: COUNTY OF CHESTERFIELD 2.) THIS PLAT WAS PREPARED WITHOUT THE BENERT REPORT ,,ND ERE ORE M^¥ NOT SHOW ALL ENCUMBRANCES OF RECORD. I ROD SET N 3666075.08 ~ E 11696399.34- ' o..~ 00 ~ ROD SET z <o zo N 56'10'13" 22,39' COUNTY OF CHESTERFIELD D.B,2025 PG.356 TAX ID NO.: 696665127300000 19301 HULL STREET ROAD ROD SET CO PROJ #01-0132 COCA SE #01PR0232 C1 C2 R=1010.20' R=348.00' L=180,30' L=96,4-6' A=l 0'13'33" b=l 5'52'54-" I P'-,. T-90.39' T-48.54-' /. Ch.-180.06 Ch.=96.15 Ch. Brg.=N37'4-B'12"W Ch. Brg.=,N24'44'59"W 60 40 20 0 C3 C4 R=259.30' R=282.4~' L=76.88' L=I09.73' A=16'59'14" A=22~5'36" T=38.72' T=55.57' Ch.=76.60 Ch.=109.0~ Ch. Brg.=NOB~8'55"W Ch. Brg.=S20'57'19"E C5 R=965.20' L=2i0.54' A=12~9'52" T=105.69' Ch.=210.12 Ch. Brg.=S38'56'22"E ~ - TELEPHONE PEDESTAL ~ - UTILITY POLE ROD SET N 3665769.70 E VIRGINIA CELLULAR LIMITED ~ k PARTNERSHIP '~i -~' D.B.2205 PG.1791 J '/ TAX D NO: 696665565400000 (// ~ 30 60 120 / x. N 88'21'02" W 57.63' IGH LLC D.B.3789 PG. 752 TAX ID NO.: 696663552100000 GRAPHIC SCALE 1 INCH = 60 FEET PLAT SHOWING 0.280 ACRE OF LAND LYING AT THE SOUTHWEST INTERSECTION OF U.S. ROUTE 360 AND BEAVER BRIDGE ROAD MATOACA DISTRICT * CHESTERFIELD COUNTY VTR~T~TA TIMMOM$ SURVEYORS ~ EN¢INEERS * PLANNERS CORPORATE HEADQUARTERS 711 N, COURTHOUSE ROAD RICHMOND, VlRGINfA 23236-4-099 -TELEPHONE: (804) 794-3500 FAX: (804) 794-7639- DATE: 4--18-01 SCALE: 1"=60' DRAWN BY: M.D,D. CHECKED BY: M,D.D. JOB NO.: 19295 0119 'MCI NITY SKETCF~ Designation of right of way at Grange Hall Elementary School Chesterfield County Departrmnt of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8.c. 8.a. Subject: Acceptance of Three Parcels of Land Along Rivers Bend Boulevard and Kingston Avenue from River's Bend Development Company, LP County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of three parcels of land containing a total of 0.41 acres from River's Bend Development Company, LP, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of three parcels of land containing a total of 0.41 acres along Rivers Bend Boulevard (State Route 4840) and Kingston Avenue (State Route 2434). This dedication is for the extension of Rivers Bend Boulevard. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title:Right of Way Manager Attachments: Yes No --VICINITY SKETCI Acceptance of two parcels of land, one situated north of the north right of way line of Rivers Bend BI and one situated south of the south right of way line of Rivers Bend BI, from R~ver's Bend Development Company, LP AV Chesterfield County Department of Utilities Right Of Way Office R454' · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8.c.8.b. Subject: Acceptance of Parcels of Land Along Genito Road from Stacey L. and Irvin Lee Lenhart County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.154 acres along Genito Road (State Route 604) from Stacey L. and Irvin Lee Lenhart, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: V John W. Harmon Title:Right of Way Manager Attachments: Yes No OTTERBL!RN 0125 30 0 15 30 60 GRAPHIC SCALE fINCH = 30 FEET L 1 Bearing Table( No, Beorlng Dis ton ce N851~6 '08"E 55, 66' STACEY L. & IRVIN LEE LENHART DB 3?65 PG 55? TAX ID NO.: 719686550900000 STACEY U & IRVIN LEE LENHART DB 5765 PG 557 TAX ID NO.: 719685568400000 14720 GENITO ROAD ~66' 5EWER N EASEMENT E 11; DB 2015 PG 451 3' IYATER EAEEMENT O. 002 ACRE ~TER EASEMENT OB 1958 PG 907 RD. 445':l: GREATER RICHMOND SAILING ASSOCIATION, INC. D.B, 1925 PG, .382 TAX ID NO. 7196854?5300000 LENORA WILLIAMS SMITH I,~.B, 152 PG, 768 DB J245 PG 8JJ TAX ID NO.: 719686710400000 ~IDTH PERM. VDOT ELOPE EAEEMENT 0.020 ACRE N85'06'08 ~048 ACRE DEDICA TED 42' GENITO ROAD-- JO' PRESCRIPTIVE R/W RTE, 604 pVML 1~o. 2068 PLAT SHOWING 0. 048 ACRE OF LAND, A VARIABLE WIDTH PERMANENT VDOT SLOPE EASEMENT AND A 3 ' WATER EASEMENT ACROSS THE PROPERTY OF STACEY L. ~c IRVIN LEE LENHART MA TOACA D/STRICT * CHESTERFIELD COUNTY, V£RGIIVIA NO TES: 1. THIS SURVEY IS BASED ON A CURRENT FIELD SURVEY, 2. THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OF A TITLE BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHOWN, J. ALL IMPROVEMENTS NOT SHOWN ON THIS PLAT. 4. RODS OR OTHER SUITABLE MONUMENTS TO BE SET. REVISED: 6-2-00 REVISED: 8-18-00 REVISED: 9-6-00 SURVEYORS * ENGINEERS * PLANNERS CORPORATE HEADQUARTERS. ,711 N, COURTHOUSE ROAD RICHMOND, VIRGINIA 23236-4099 -TELEPHONE: (804) 794-3500 FAX: (804) 794-76.39 DATE: APRIL 21, 2000 SCALE: 1" = 30' ORA WN B Y: M. JO~IES//I:?EB CHECKED BY,' JOB NO,: 652~0 3O 0 15 ,30 60 GRAPHIC SCALE I INCH= $0 FEET STACEY L, dr ]RVIN LEE LENHART DB ,3765 PG ,357 / TAX ID NO.: / 719686550900000 RESERVOIR DEVELOPMENT ~_._/~. / 14722 GENITO ROAD CORP., ET, ALS. .~ ~' DB $?99 PG 79, ~/~ ~ VAR. WIDTH PERM. VDOT TAx ,~ ~ o.: ~/~' ~ ~L OPE EASEMENT  ~ 16' WA~R / · 5 ~ S~O ~ EA SE~EN T ~~, ~ ~ / ~ ' o. oo~' ~' ~6~ O. 10~ AC. TO BE DEDICATED GREATER R,CHMOND GENITO ROAD ' ~~m~o. ~o~ ' ~, SAILING ASSOCIATION, /NC JO' pRESCRIPTI~ R/W , ~ 9- ~"~ ~ TAX ID NO. 7~g685475500000 -~o ~~ ~ZDT~ PE~ V~OT ELOPE EJ~EMEN~ ~N~ ~ ~ ' ~TER E~EEMEN~ ~CRO~ ~E ~RO~E~TY OF 2T~CEY L. & IRVIN LEE LEN~J~ MA TOA CA DISTRICT * CHESTERFIELD COUNTY, VIRGINIA NOTES: 1. THIS SURVEY IS BASED ON A CURRENT FIELD SURVEY. 2. THIS SURVEY WAS PREPARED 10THOUT THE BENEFIT OF A TITLE BINDER, THEREFOR ALL EXISTING EASEMENTS MAY NOT BE SHOWN. J, ALL IMPROVEMENTS NOT SHOWN ON THIS PLA E 4. RODS OR OTHER SUITABLE MONUMENTS TO BE SET, REV1SED 6-2-00 REVISED 8-18-00 REVISED 9-6-00 SURVEYORS · ENGINEERS * PLANNERS CORPORATE HEADQUARTERS- 711 N, COURTHOUSE ROAD RICHMOND, VIRGINIA 23236-4099 'TELEPHONE: (804) 794-3500 FAX: (804) 794-7'-~ DATE:, APRIL 21, 2000 SCALE: l" = ,70' DRAWN BY: M. JON~S/'R.E.B. CHECKED BY: g~ JOB NO,: 6528~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8.C.8.c. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Jefferson Davis Highway from Owsley Enterprises, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.884 acres from Owsley Enterprises, Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information' Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.884 acres along the west right of way line of Jefferson Davis Highway (US Route 1 and 301) as shown on the attached plat. This dedication is for the development of Bermuda Self Storage. Approval is recommended. District: Bermuda Preparer: ~ "~/" John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No - '"VICINITY SKE]'C~? Acceptance of a parcel of land situated west of the west right of way line of Jefferson Davis Highway from Owsley Enterprises, Inc. KINGSDALE RD REYMET RD oO~¢ o o NEHURST ST Chesterfield County Department of Utilities Right Of Way Office 01.30 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date' May 23, 2001 Item Number: 8. ¢. 8. d. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of Jefferson Davis Highway from the Trustees of Calvary Baptist Church County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing a total of 0.18 acres along the east right of way line of Jefferson Davis Highway (US Route 1 and 301) from the Trustees of Calvary Baptist Church, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.18 acres along the east right of way line of Jefferson Davis Highway (US Route 1 and 301). This dedications for the development of Calvary Baptist Church. Approval is recommended. District: Matoaca P reparer:C::::~.~ --z,J. ~ J~n W. Harmon Title:Right of Way Manager Attachments: Yes No 013i -'-VI Cl NITY SKETCl-~- Acceptance of a parcel of land situated east of the right of way line of Jefferson Davis Highway ( US Route 1 &301) from the Trustees of Calvary Baptist Church Chesterfield County Department of Utilities Right Of Way Office EX. VARIABLE WIDTH WATER D,B. 2828, PG. 776 AREA TO BE DEDICA TEDL 17001 JEFFERSON DAVIS H~fY = 0.091 ACRES 17007 JEFFERSON DAVIS HIFY: 0,023 ACRES 17011 JEFFERSON DAVIS HIFY = 0,045 ACRES 17017 JEFFERSON DAVIS HIFY = 0.023 ACRES N 3630387.92 E 11799637,0 GRAPHIC SCALE 0 25 50 FEET ) 50 ft. COUNTY PROJECT ~ 00-0365 SI~ PLAN ~ 01P~0184 NORRIS E. JR. & NANCY Z. JONES 16925 JEFFERSON DA VIS HIFY GPIN: 799630757800000 D.B. 1880 PG 1940 N 3630701.46 11799667.34 S84'18'$4"E ~ ,589.85 EX. 10' WATER D.B. 8~4, PG. 121 O. 18 ACRE DEDICATED TO THE COUNTY OF CHESTERFIELD TRUSTEES OF CAL VARY BAPTIST CHURCH 17001 JEFFERSON DA VIS HIGHWAY GPIN: 799630945900000 --25' D.B. 689, PG. 108 TRUSTEES OF CAL VARY BAPTIST CHURCH 17007 JEFFERSON DAVIS HWY GPIN: 799630735100000 D.B. 2626, pg. 471 TRUSTEES OF CAL VAR Y BAP TIS T CHURCH 17011 JEFFERSON DAVIS HI4/Y GPIN: 7996.70724600000 D.B. 2626, pg. 471 EX. VARIABLE WIDTH ~ IFA TER EASEMENT D.B. 2828, PG. 776 TRUSTEES OF CAL VARY BAPTIST CHURCH 17017 JEFFERSON DAVIS HYCY GPIN: 8006.50324800000 D.B. 2626, PG. 471 AND D.B. 3985, PG. 780 N84'18'34"H/ 1'99.38' MASON W. & DEBORAH G. JONES 7023 JEFFERSON DA VIS HWY GPIN: 799630733300000 D.B. 2526, PG. 752 ICC PLAT SHO WING O. 18 ACRE DEDICA TED TO THE COUNTY DF CHEST~RFIELI? MA TOACA DIS TRIC T CHE$TERFIELD COUNTY SCALE , i' = 50' MARCH 14, 2001 CHARLES C. TO~'NE$ & ASSOCIATES, P.C. CIVIL ENGINEERS - PLANNERS - LAND SURVEYORS 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA DRAI~4V BY Y~L PROJ ~ 2000386 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: May 23, 2001 Item Number: 8.c.8.e. Subject: Acceptance of a Parcel of Land Along the North Right of Way Line of Old Bermuda Hundred Road from Electric Power, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.2612 acres along the north right of way line of 01d Bermuda Road (State Route 618) from Electric Power, Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title:Riqht of Way Manaqer Attachments: Yes No # NglT ~.5T,4 7'E t~oUr~ ~/8 ) C/'/ESTE~FIE LD COclh/TY'/ I/,~ HARVEY L, PARKS, INC. 4508 W. HUNDRED RD. CHESTER, VA. 748-8641 748-0515 DATE-~, Aq~. 'ZOO:;, ~?.ALE: 1' - DRAWN BY- E~EH CHECKED BY- ~A/~ ~ '"'VICINITY SKETCI Acceptance of a parcel of land along the north dght of way line of Old Bermuda Hundred Road from Electric Power, Inc. s j/~ES LR wARE BOTTOM SPRING RD 1. CLIFFSID~ DR 8. SC_,I"K)ONE~ DR Z LEEW, AR:D DR 9. BDCCN, rcER DR 3. COVE DR 10. W HARBOUR DR 4. SEAHORSE DR 11. FISI-ERNIN~ DR 5. CN:q'AJN DR IZ ~EASTD ~ STARBOAR~ DR OLD BERMUDA HUNDRED RD Chesterfield County Department of Utilities Right Of Way Office 0136 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: s.c. 9. a. Subject: Request Permission for an Existing Sign to Encroach Within a Fifteen Foot Water Easement County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Navigator Real Estate, LLC, permission for an existing sign to encroach within a 15' water easement; subject to the execution of a license agreement. Summary of Information: Navigator Real Estate, LLC, has requested permission for an existing sign to encroach within a 15' water easement in Courthouse Commons West Shopping Center as shown on the attached sketch. This request has been reviewed by staff and approval is recommended. District: Matoaca · Harmon Title: Riqht of Way Manager Attachments: Yes No VICINITY SKETC REQUEST PERMISSION FOR AN EXISTING MONUMENT SIGN TO ENCROACH WITHIN A FIFTEEN FOOT WATER EASEMENT COURTHOUSE RD I STO~NGTON 2 SHELT(~I CT 4 5 ST.N,~AS CT 6 7 FOX GRI~IV~ 8 FOX GREB~ E 1. EVErGREen.ARBOR PL Z RNT. NL L.N~ING PL 3. ALFI~MN LANDING C~' 4, B~'ff TRI~ PL COURT YARD RI LANDFILL DR Chesterfield County Department of Utilities Right Of Way Office ~E C" p,F..OU~REO I _ . ___J 10 CURO & P~OP( EX. 50" WA] Area to be Licensed =S64't '13'E l ~5, 20' LINE CO, Navigator Real Estate, LLC. 7051 Commons Plaza Pin # 770-661-6078-00000 DB. 3853 PG. 290 i~V,~?..O&65 013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: May 23, 2001 Item Number: 8. c. 9. b. Subject: Request Permission for a Concrete Dumpster Pad to Encroach Within a Sixteen Foot Water Easement County Administrator's Comments: County Administrator: Board Action Requested' Staff recommends that the Board of Supervisors grant Chesterfield Crossing, L.L.C. permission for a concrete dumpster pad to encroach within a 16' water easement; subject to the execution of a license agreement. Summary of Information: Chesterfield Crossing, L.L.C. has requested permission for a concrete dumpster pad to encroach within a 16' water easement as shown on the attached sketch. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: ~ -~,1, (~.- John W. Harmon Title: Riqht of Way Manaqer Attachments: Yes -~No 0140I VICINITY SKETC'~. ~t REQUEST PERMISSION FOR A CONCRETE DUMPSTER PAD TO ENCROACH WITHIN A SIXTEEN FOOT WATER EASEMENT 'ER RD Chesterfield County Department of Utilities Right Of Way Office PROPOSED CURB (BY OmERS) CONNEC', SAN. SEh,, LAI~RAL EX. INV.=233,28+ I : IN.LC.) Chesterfield Crossing, LLC. 12251 Chattanooga Plaza Pin # 737-681-5709-00000 DB.3563 PG. 144 DB. 3563 PG. 150 HANDICAP PARKING SIGN EXIST. 1' WATER METER COUNTY FORCES WILL REDUCE TO 5/8' PLAZA SHOP8 6' 90' BEND 4,800 S.F. 1~' DOMESTIC 1 STORY WATER INV.=237.28 FF=243.50 . ELECI~IC ',1V.=237.50 B~RD SPRINKLER RISER EX. WATER VALVE 6" 22~' BEND 6" 45' BENI LEAN-OUT ".:.. ' WATER CURl) ~ERS) ~ EXIST. 2" FLUSHING HYDRANT 9ounty Fire Preve~tio~ ,stalling con~ractor 7he Rte Pro(ecti~ ~ ~ide of the ~, ~e the ~rinkl~ 'JRNISHED AND DUMPSTER ENCLOSURE W/8 SPLIT FACE CMU SCREEN WALLL~' CONC. PAD. SEE SHEET 1.2 EXIST. 16'' CG-2 WATERUNE I EASEMENT I DB. 3836 PG. 588 ~ J IrGRs~n~v* J ~ICK-~L-A PMNS BY B~ J ' I m I TS WILL BE VOT TO '-.DS OF AND AT ~RINC~PLE ZONE ff SHALL BE E BOCA CODE. rUDE APPROVAL 4FTER BUIDLING 4IT AND PLANS ? APPROVAL· INCLUDE THE ;TEM UNDERGROUND I DEVICE TO ONE NCLUDING FIRE )P DRAWINGS AND lUST BE SUBMITTED _DING I/V.~PECRON$ __.EXISTING 24" WATF~__LINE .... ~ ~ ~ ---- ~ CO. PROJ. ~ W64-1E 24' W HULL STREET RO, AD - U.S. ROUTE 360 PEISTEB SPEED LIMIT 55 MPH \PLANTER (N.LC.) GU~IER DRAIN SEE DETAIL SHEET 1.1 MC-SA CURB STUB UP ELEC. CONDUIT APPROVAL BY TAPER TO MET 6" 45' BEND 'TEMP. MC-3A CURB I CON RETE FI_U~E SEE DETAIL ON SHEET 1.1 ~ SEE ARCH· PLANS ' - @CT.~ ES ....... ::'j.... ::'. .... :...:..:...'...:~. '..:...'.. LICENSED I I I VICINITY MAP 1" 2,000' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8. c. 9.c. Subject: Request Permission for a Fence to Encroach Within a Fifty Foot Unimproved Right of Way Known as Key Avenue County Administrator's Comments: County Administrator: Boar Action Requested: Staff recommends that the Board of Supervisors grant Catina Lanzarone, formerly Carina L. Shannon, permission for a fence to encroach within an unimproved right of way known as Key Avenue adjacent to Lot 13, Block 4, Rayon Park Subdivision; subject to the execution of a license agreement. Summary of Information: Catina Lanzarone, formerly Catina L. Shannon, has requested permission to have a fence encroach within an unimproved right of way known as Key Avenue adjacent to Lot 13, Block 4, Rayon Park Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda J~hn W. Harmon Title: Riqht of Way Manager Attach ments: Yes No - VICINITY SKETC,'I REQUEST PERMISSION FOR A FENCE TO ENCROACH WITHIN A 50' UNIMPROVED RIGHT OF WAY KNOVVN AS KEY AVENUE ACROSS LOT 13, BLOCK 4, RAYON PARK SUBDIVISION ALCOTT RD rtl Z Chesterfield County Department of Utilities Right Of Way Office ~485 Area to be Licensed //76/o /2, // /0 26' 2,.T' 2G" .~ -.,-- 0o6-.~o,oo 0:1.45 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8. c. 9. d. Subject: Request Permission for a Fence to Encroach Within a Sixteen Foot Alley Easement Across Lot 4, Block A, Huguenot Hundred, Section A County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Walter A. Wilson, III and Peka A. Wilson, permission for a fence to encroach within a 16' alley easement across Lot 4, Block A, Huguenot Hundred, Section A; subject to the execution of a license agreement. Summarf of Information' Walter A. Wilson, III and Peka A. Wilson, have requested permission for a fence to encroach within a 16' alley easement across Lot 4, Block A, Huguenot Hundred, Section A. This request has been reviewed by staff and approval is recommended. District: Midlothian ~John W. Harmon Title: Riqht of Way Manager Attachments' Yes No 0146 ~4CINITY SKETCi, REQUES¥ PE~IlSSION FOR ^ FENCE TO ENCROACH WITHIN A 16' ALLEY ~SEMENT ACROSS LT 4, BLOCK A, HUGUENOT HUNDRED, SECTION A ~ ¢. DARBI / Chesterfield County Department of Utilities Right Of Way Office Area to be UI' 'il-Il- PI~OPER:rY A.~ SHC~IN"~ -, .~,~,~..u~,,~r_. MI:,LD SURVEY UPON ~OINING ~t~ A~::'r'~;r~[T ~N PEUM ~U~ECT P~p~ ~RR~ F~ ~LOOD ~ ~'"~ *~ ~ ~ HEREON; ~RDING TO ~ ~ ~U~ W~ PR~EO ~I'HOUT THE BEN~IT ~ A ~ ~RT, OWNER: EGBERT B. BIRD ~ ~y B~RD DB 165~ PG 11~7 T.M. 745-726-1~6-00~0 ALL UTILI~ ~E '_FUR,: WALLER ~ WlL~ON, ill ~ PE~ A, WILSON UNDEROROUND TO DWELLING ADDRESS: 10829 CHEROKEE ~D. 18' ALLEY ~$~'T. STAXE 0.97' W. FEN 0.6' 0.87' W- OF C~ LOT 5 SCALE 1' dN 4863 ,,~.UGHT POLE Too, e/L_______ ~ LOT 4 1.138 ACS. ~:~o 0.7, FENCI L=44.92' ......... ['~X~E OF PAV'Eu£m' , BRICK WNI AT CORNER CHEROKEE ROAD Ce' ~/w) "PHYSICAL SURVEY" PLAT SHOWING IMPROVEMEN]~ ON LOT 4, BLOCK A, SECTION A, HUGUgNOT HUNDRED LOCATED IN TIlE MIDLOTHIAN DISTRICT, CHESTERFIELD COUNTY, VIRGINIA ~-~' WA~SON ~ ASSOCIATES, P.C. RICH~IOND VIRGINIA 804-271-8038 FILE: CCM-4657 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8.c.10.a. Su~ect: Conveyance of an Easement to Verizon Virginia Inc. County Administrator's Comments: County Administrator: Boar Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc., subject to certain staff requirements, to install an electronics cabinet on County property known as C. C. Wells Elementary School, located at 13101 South Chester Road. Summary of Information: Staff recommends that the Board of Supervisors approve the conveyance of an easement to Verizon Virginia Inc. to install an electronics cabinet on County property known as C. C. Wells Elementary School, located at 13101 South Chester Road, subject to plan approval by the Planning and Transportation Departments. District: Bermuda Preparer: cZZ~~ John W. Harmon Title:Right of Way Manager Attachments: Yes No 0149 "VICINITY SKET'C~ CONVEYANCE OF AN EASEMENT TO VERIZON VIRGINIA INC ~D > z::, RD G ~! 9 ~ RD u ~ ~r'~.,, ~.'~m ..4.,,,,LS M ITH RD M CHIP~ ~ STHILL RD Chesterfield County Department of Utilities Right Of Way Office EX. 6' CHA ZN L ZNK FENffxy ~- ~/~- UI T_TItA TE ?0 'R/~ L ZNE R/S CONC. __ CONC.-~ CgG LOT ~, BLK. B, SEC. ! H_TDDEN VAII EY ESTS TES VARZABL E ~I£D TH ~ ~ J--VERZZON VIRGZNZA % ~. / EASEMENT J ~ EX. TEL E C~ L3 C! EX. U/G FZBER OP T£C BOX g TEL E. BOX SOUTH CHESTER ROAD RTE. '( 60' R/~ ) LEGEND: SIS = STAKE SET R/S = ROD SET REFERENCE: D. B. Y078 PG. 6d2 H£DDEN VALLEY ESTATES SEC. ~, SUBDZV£S£ON PLA T ~NO TE: 43. 7~ ' THZS PLAT ~/AS CO~IPZIED FRON FZELD FOUND EVZDENCE, .REFERENCED DEEDS AND PLA T~, AND DOES NOT REPRESENT A BOUNDARY SURVEY. VerJzon Virginia ~nc. ROf: D-TEL#: ~0133 PERHIT NO.: BC-]02635 R P~EPARED DY: D_TS TR_TC T RECERT: RECERT: RECERT: FINAL: o5-09-01 DRAWN BY: LDH I CHECKED: RLF SCALE: l" = 3o'1 DATE: 04-04-01 NO TITLE REPORT FURNISHED PLA T SHOH£NG A VA RZA BI E N_TD TH EA SEhfEN T FOR Ver'Jzon Vjr'gJnJe Znc. A CRO$~ THE PROPER TY OF ' CHESTERFZEID COUNTY, CHE~TERF£ELO COUNTY DATE: / /0! ! V_TRGZt~ZA VZRG_]-N_TA BURGESS & NIP'LE ENOINEERS , SURVEYORS "PLANNERS [] LANDSCAPE ARCHITECTS 808 MOOREFIELD PARK DRIVE, SUITE 220, RICHMOND, VA 25236-,._%683 PH. (804)520-2667 FA Xi,~8.~4~.3,,~3_ 5131 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8.c.10.b. Subject: Conveyance of an Easement to Verizon Virginia Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. to install an electronics cabinet in Point of Rocks Park, located at 201 Enon Church Road. Summary of Information' Staff recommends, subject to the approval of the Department of Interior, that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. to install an electronics cabinet in Point of Rocks Park as shown on the attached plat. Parks and Recreation and appropriate staff have reviewed the request and approval is recommended. District: Bermuda Preparer: ~,-~ John W. Harmon Title:Right of Way Manager Attachments: Yes No VICI NITY SKETC,-~ CONVEYANCE OF AN EASEMENT TO VERIZON VIRGINIA INC ENON CHURCH RD Chesterfield County Department of Utilities Right Of Way Office ENON CHURCH ROAD S TA TE RTE. POLE ~ ~ ~ COUNTY OF CHESTERFIELD / ~. ( POZNT OF ROCKS PARK ) ~7'X ~0' VERZZON VIRGINIA D. B. d~7 PG. ~0 EASEMENT ~dO ENON C~RCH RDAD R/~ ~ RIGHT OF NAY ~0.00' ~ = PROPERTY L$NE ~ S Od '33 '~d"H PE~IT NOd BC t02~36 fl PflEPAflEO BY: A~ BATE: REFERE~. ~ N B8 '~ D. B. 3~7~ PG. 407 ~0. 00 ' ~ N Od '33 '~4 'E TH$S PLAT ~AS CO~PZLED FRO~ FIELD FOUND EV$DENC~ REFERENCED D~EDS AND PLAT~ AND DOES NOT REPRESENT A BOUNDARY SURVEY, PLA T ~HO~ZNG A ~7' X ~0 ' EA SE~ENT FOR Verdzon V~rgdn~ Inc. ACROSS THE PROPERTY OF COUNTY OF CHESTERFIELD BERMUDA DIS TRZC T CHES TERFZE~ D COUNTY VIRGINIA RECERT: DRAWN BY: CN ~OHECKED: LH ENGINEERS i SUR~YORS i PLANNERS · LANDSCAPE ARCHITECTS SCALE: i" = 3o'1 DATE: o4-o~'ol 808 MOOREFIELD PARK DRIVE, SUI~ 220, RICHMOND, VA 23256-3685 NO TITLE REPORT FURNFSHED PH. (80~) 320-2667 FAX (804) ~23-5131 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8.¢.11. Subject: Request to Quitclaim Sixteen Foot and Four Foot and Variable Width Access Easements, a Portion of a Drainage Easement (Private) and a Portion of a SWM/BMP Easement Across the Property of ERNI Real Estate Holdings, L.L.C. County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' and 4' and variable width access easements, a portion of a drainage easement (private) and a portion of a SWM/BMP easement across the property of ERNI Real Estate Holdings, L.L.C. Summary of Information: ERNI Real Estate Holdings, L.L.C. has requested the quitclaim of a 16' and 4' and variable width access easements, a portion of a drainage easement (private) and a portion of a SWM/BMP easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Bermuda John W. Harmon Title:Right of Way Manager Attachments: Yes No 01oo ,-- VICINITY SKETC~ Request to Quit Claim 16' and 4' access easements, a portion of a Drainage easement (private) and a portion of a SVVM/BMP easement across the property of Emi Real Estate Holdings, LLC. AV ) RD ~ ST^~ AV ~ COLEsT Chesterfield County Department of Utilities Right Of Way Office ENG'INEER$ *' SURVEYORS * LANOSCAPE ARCHITEGT$ ~ ENVIRONMENTAL SCIEN~STS * GEOGRAPHIC iNFORMATION SYSTEMS CONSULTANTS * CONSTRUCTION MANAGERS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: May 23, 2001 Item Number: 8.c.12. Subject: Approval of Utility Contract for King's Farm @ Riverdowns - Contract Number 00-0199 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 2,375 L.F.± of 12" oversized water lines. The Developer is required to have an 8" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: Riverdowns, L.C. Excalibur Construction Corporation Contract Amount: Estimated County Cost for Oversizing $18,985.00 Estimated Developer Cost ....... $173,647.70 Estimated Total ........... $192,632.70 Code: (Refunds thru Connections - Oversizing) 5B-572VO-E4C District: Preparer: ? Midlothian J. E~k, Jr. Title: Assistant Director Attachments: Yes ~-~ No #~ 01G~ VICINITY SKETC, , County Project # 00-0199 King's Farm @ Riverdowns Powhatan County King's Riverdowns Chesterfield County Department of Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: May 23, 2001 Item Number: 8.C.:L3. Subject: Approval of Sewer Contract for Longmeadow Offsite Sewer - Contract Number 97-0249 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 1,634 L.F.± of 10" wastewater lines and 1,366 L.F.± of 8" wastewater lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the offsite improvements. Developer: Contractor: LMF, LLC Godsey and Sons, Inc. Contract Amount: Estimated County Cost for Offsite $49,851.25 Estimated Developer Cost ....... $305,148.75 Estimated Total ........... $355,000.00 Code: (Refunds thru Connections - Offsite) 5N-572VO-E4D District: Preparer: ~~muda /J. E. B~k, Jr. Title: Assistant Director Attachments: Ycs 0160 '~"IClNITY SKETCH F' County Project # 97-0249 Longmeadow Offsite Sewer Chesterfield County Department of Utilities Development Section O1(;1 _,HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of '2 Meetin~l Date: May 23, 2001 Item Number: 8. c. Subject: Change Order %3 (Final) for County Project %99-0151 Quail Hill Water Line Replacement County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to approve this change order %3 (Final) for an increase of $56,440.18 and authorize the County Administrator tc execute the necessary documents. Summa~ of In~rmation: Change Order #3 (Final) represents adjustment to bid quantities, additional property restoration, and the cost te replace a cracked reducer. These items have been agreed upon by the County, our consultant, R. Stuart Reyer & Associates and the contractor. With this change order, the total construction cost is $335,177.70. Funds for this project are available in the current C.I.P. District: Preparer: Clover Hill Title:Assistant Director of Utilities Attachments: --~ Yes No ItDEPT~ORMS~AGENDA ITEM1 ,WPD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Mav 23. 2001 Number Budget and Management Comments: The Department of Utilities requests that the Board of Supervisors approve a final contract change order for County Project #99-0151 Quail Hill Water Line Replacement in the amount of $56,440.18 and to authorize the County Administrator to execute the necessary documents. With this change order, the total construction cost is $335,177.70. Funds are available in the CIP Rate Stabilization Reserve for this increase. Budget and Management recommends approval of this change order. Preparer: ~'~-' DI~[/-~ Title: Director, Bud,qet & Mana,qement Rebecca T. Dickson " ,;HESTERFIELD COUNTY  BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meetin~l Date' May23,200] Item Number: 8.c. Subject: Award of Construction Contract for County Project ~99-0122B Midlothian Tank and Pump Station-Phase III County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to Hypes Excavating in the amount of $690,466.00, authorize the transfer of $225,000.00 from 99-0123R to this project and authorize the County Administrator to execute the necessary documents. Summary of Information: This phase of the project consists of installing approximately 5400 linear feet of 30" water main from the intersection of Woolridge Road Extended and Midlothian Turnpike to the tank site located at Watkins Elementary School. Staff received eight(8) bids ranging from $690,466.00 to $1,277,295.00. The lowest bid was submitted by Hypes Excavating. The county's engineering consultant, Austin Brokenbrough and Associates, evaluated the bids and recommends award of the contract to the iow bidder, Hypes Excavating in the amount of $690,466.00. Phase III exceeds our appropriation for this project. Therefore, $225,000.00 will be transferred from 99-0123R Huguenot Springs Elevated Tank to cover this shortfall. Funds are available in the current CIP. District:~Midl°thia~/ Preparer: z~:)¢..,./, ¢.~~---- -- Title: Assistant Director of Utilities Roy E/. Covingfn, P.E. Attachments: I Yes --] No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 MeetJna Date: Mav 23. 2001 Number Budget and Management Comments: The Department of Utilities requests the Board of Supervisors to award the construction contract for project #99-1022B Midlothian Tank and Pump Station-Phase III to Hypes Excavating, the lowest bidder, in the amount of $690,4~6. The Board of Supervisors is also requested to authorize the transfer of $225,000 from project #99-0123R Huguenot Springs Elevated Water Tank to cover the shortfall in the CIP appropriation for the Midlothian Tank and Pump Station project. Funds are available in the current CIP for this project, including funds for the transfer from the Huguenot Springs project. Budget and Management recommends the award of the construction contract and the transfer of funds from the Huguenot Springs project to the Midlothian Tank and Pump Station project. Preparer: ~ 1 ~ Title: Director, Budget & Management Rebecca T. Dickson z ~:~,o / ! / / / / / Ld (3'~08 (]"1314"1V03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: ~.c.16. Subject: Request to Aid Balzer and Associates Inc. in the Acquisition of Offsite Sewer and Temporary Construction Easements for Bridlewood Forest Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Authorize Right of Way Staff to aid Balzer and Associates Inc. in the acquisition of 6' permanent sewer easements and 10' temporary construction easements from Mr. and Mrs. James E. Forrest and Mr. and Mrs. Martin R. Niles; subject to the execution of a contract agreeing to pay for all costs. Summary of Information: Balzer and Associates Inc. has requested that the County aid in acquiring offsite easements from Mr. and Mrs. Forrest and Mr. and Mrs. Niles to provide sewer to a new subdivision which will be known as Bridlewood Forest. Offers to purchase the easements have been made and refused. No counteroffers have been received. District: Clover Hill John W. Harmon Title: Riqht of Way Manaqer Attachments: Yes No "VICINITY SKETCh, REQUEST TO AID IN ACQUISITION OF SEVVER EASEMENTS Chesterfield County Department of Utilities Right Of Way Office -°oo_ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ T / JOAN E ELLIS ~ ~ ~ ~ ~ ~ 10200 ~.PROV/DENCE RD ~ ~ ~ 20' SAN~SEW. ESM~ O.B. 77~ ~ T DB 1306 PG, 683 TIE ~L50 ~8. ~73 PG. 955 S.J.~ J.~FORRES ' ' G PIN~ 7~8-693-6232-00000 ~0200 CLA:BAR TRAIL 0.8 3~40 PG. 834 G PIN~748-694-07~2-00000 5 10' TEMP. CONST ESMT ARROWHEAD SECTION 5 EX. ~o' UTILITY ESMT PB. 79 PG. 96 PO, 96 MARTIN R. dc DONNA &NILES 10201 CLAYBAR TRAIL O. B 2527 PG. 430 G PtNf?48-69.3-0687-O0000 6' SAN. SEWER ESMT N=3,693809.59 E=11,747,942.8~,,,,~ J19.99' x S 14'J7~8" E L BRAD C. dc SHANNON J. KING 10203 CLA YBAR TRAIL D. 8 2526 PG. 418 N 14'35'15"W~ JSZg7 KATHY A. NESTER 10220 ~PROWDENCE ROAD D.B. 209J PG. 1617 G PiNf748-GgJ-J524-O0000 TIE ,9.90 PROVIDENCE ?NVESTMENFS. L. C. 10400 W..PROVIDENCE RD 08:3824 PG: 197 PIN~I?47-693-8250-00000 NUMBER] DIRECT/ON D/STANCE IS ~4'J?'28" E 5...o7, L2 N 79'14'J,9" E 1296.25' 1.3 S 27'07'10"E .,,L4 S 7,gV5'D,9" W 1297'6z' CL 0 FER Na'R. I J u~v~¥1 s.,'.,q J SCALE: 1 "= 60' -- JOB NO: 1 951 04 COUN[Y' PROJECTf98- 0376 A-PLtT SHOW/NO ,4 6'SANITARY SEWE£ ESMT AND A / 0 'TEMP. CONSTRUCTION ESMT. CROSSING L 0 TS 5&6 OF ARROWHEAD SEC. 5 HILL D/STRiCT CHESTERFIELD COUNTY, VIROINII 60 0 60 120 180 PLANNERS . ARCHITECTS . ENGINEERS . SURVEYORS 1208 Corporate Circle. Roanoke, Virginia 24018 · Phone (540) 772-9580 · Fax (540) 772-8050 501 Branchway Road · Suite 108 · Richmond, Virginia 23236. Phone (804) 794-0571 · Fax (804) 794-2635 11038 Lakefidge Parkway · Suite 1 · Ashland, Virginia 23005 · Phone (804) 550-2888 · Fax (804) 550-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: May 23, 2001 Item Number: 8.C.l?.a. Subject: Transfer of $3,000 from the Midlothian District Improvement Fund to the School Board to Purchase and Install a Sign at J.B. Watkins Elementary School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $3,000 from the Midlothian District Improvement Fund to the School Board to purchase and install a sign at J.B. Watkins Elementary School. Summary of Information: Supervisor Barber has requested the Board to transfer $3,000 from the Midlothian District Improvement Fund to the School Board for the purchase and installation of a sign at J.B. Watkins Elementary School. The sign will be installed on school property. Although this request was originally made by the J.B. Watkins Elementary School PTA, the County is not legally authorized to give money to private organizations like the PTA. The County can give money to the School Board to make public capital improvements on County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title:Director, Budget and Management 0423 :H:\Pcdocsupgradefiles\JLM Midlo DIF - J.B. Watkins Sign.wp~ Attachments: Yes O1'70 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to What is the amount of funding you are seeking? Si 0407:23380.1 Describe in detail the funding request and how the m_,oney, i,.f, app,roved, will be spent. ~s any uoun~y uepartment involved in the project, event or program for which you are seeking funds~ If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0171 Page 2 If applicant is an organization, answer the following' Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes ~' No ~ Yes vt No Yes ~ No What is the address of the applicant making this funding request? '-'% b. rda ;m What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Sig~atur~ Title (if signing on behalf of an organization) Pr{nted Name 0407:23380.1 COMPANY ARCHITE~FIAL &' COi'VlMB=!CIAL.~ ' '~ - ~ ~"'~'. : 1908 CI-IAMBERIAYNE AVL * P.O. BOX 27386. ~'l~NI)r, VA. 2:3261 *'_PHONE 804-649 _-0325~ FAX 8G4-643-1721 Name of Customer Cindy Atl~'Ir,.~on / J~.. B. Wa£kins Elementary School Billing Address 300 Glen Park ~ne ' '; City Midlo~:hian, State Va. 23p 23113 Address of Sign Location 501 Coa_LE±eld Road ' ~[.dloc~d.a~, Va. Sketch No. JBWATKN1-A Delivery Date Desired 4 Weeks ~O Salesman Ed Doyle QUOTATION GooD FOR 60 DAYS "' ' ~:' ' '~'; :'-'":'" :: ' ' '" :' ' ~ ':' - PRICE Talley Co manufacture amd install one .:(I)"double--facect,:'fmCermally~.-~;.-:,. d base to be. made of .125 aI,rm4~um. Top..l:o.h,~e =outedl .out?COlby. with covered (Lexa=) messaEe:' section" 'School' IoSO amd 66~:i't~'6e. PRICE DOES NOT INCLUDE TAX OR PERMITS. Terms of payments: Deposit 50% Balance on completion. Unless otherwise stated, customer will be required to pay expenses for all city, county, or state Permits, Inspections and variances as required. Progress Billing wil! be invoiced to customer for Jobs o! significant value. .. .$5,890.00 DOES NOT INCLUDE ELECTRICAL CONNECTION, WHICH SHALL BE PROVIDED BY CUSTOMER This contract is subject to terms and conditions as shown on the reverse side SELLER TALLEY SIGN COMPANY ' _ SIGNATURE .................................................. DATE SIGNED GU,ARANTY: Th'e-[Jn-d~ig~l h~'~eb~g6~te~Sthe full-and faithful penormance of each and every obligation of Client to the same extent: as if primarily liable '&n account 0f.thm contract hereby consent ng to CLIENT SIGNATURE DATE SIGNED 0 '~.~-"_.~uaranter 01.74 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: May 23, 2001 Item Number: 8.C.17.b. Subject: Transfer $750 from the Matoaca District Improvement Fund to the School Board to Purchase Books and Materials for the Crenshaw Elementary School Summer School Program County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $750 from the Matoaca District Improvement Fund to the School Board for the purchase of books and materials for the Crenshaw Elementary School Summer School Program. Summary of Information' Supervisor Humphrey has requested the Board to transfer $750 to the School Board for the purchase of books and materials for the Crenshaw Elementary School Summer School Program. This request was originally made by the Crenshaw Elementary School PTA. The most appropriate method to fund this request is to transfer money to the School Board to help defray the cost of books and materials for public school programs. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Rebecca T. Dickson Title:Director, Budget and Management 0423 :Pcdocsupgradefiles\JLM_Matoaca_DIF_Crensahw.wpd Attachments' Yes ~-~ No 0~L'75 D~TRICT IMPROVEMENT FUNDP~ APPLICATION This application must be completed and signed before the County can consider a request for-funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or ~rga,,~..~L,on, making this funding request? T. Crenshaw PT~ If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) To serve Crenshaw students, teachers, and parents What is the amount of funding you are seeking? $750.00 Describe in detail the funding request and how the money, if approved, will be spent. our s~m~_r school program (starts July 9): materials~-~"--a"L-.c~ntiv~- for children. All funding will help support %/tudent books, instru['f-inna], Is any County Department involved in the project, event or program for which you are seeking funds? coPs central office is coordinating for all schools. ~f this request fo~ funding will not fully fund your activity or program~ what other i,~dividuals or organb::tions will proviae tl,e remainder of the iunding? School Activity Funds, if necessary 0407:23380.1 0~76 .~- . '"' ~ Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes Yes Yes No No No What is the address of the applicant making this funding request? Ann Clarke, PTA President What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name 0407:23380. I 0177 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8.¢.17.c. Subject: Transfer $2,088 from Both the Bermuda and Dale District Improvement Funds to the School Board to Purchase a Message Board for Lloyd C. Bird High School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $2,088 from both the Bermuda and Dale District Improvement Funds, for a total of $4,176, to the School Board to purchase a message board for Lloyd C. Bird High School. Summary of Information: Supervisors McHale and Miller have requested the Board to transfer $2,088 from both of their respective funds, for a total of $4,176, to the School Board to purchase a message board for Lloyd C. Bird High School. The message board will be located on property owned by the County. This request was originally made by the Lloyd C. Bird School PTA. The County is legally prohibited from giving money to organizations like the PTA. The most appropriate method to fund this request is to transfer money to the School Board to help defray the School Board's cost of the message board. The County can legally give money to the School Board to make public capital improvements on County property. For information regarding available balances in the District Improvement Fund account s, Improvement Fund Report. Preparer: (-'~.~~ ~t~}'~'~'~ Rebecca T. Dickson Attachments: Yes ~ No please reference the District Title: Director, Budget and Management 0423 :Pcdocsupgradefiles\JLM_DIF_Bird.wp( ., O1T~ DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the Count,/ to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name 'of the applicant (person or organization) making this fundin§ request? Lloyd C. Bird PTSA If an organization is the applicant, what is the nature and purpose of the organization? ' (Also attach organization's most recent articles of incorporation and/or bylaws to application.) of children and youth in home, school, and place of worship. To promote the welfare community What is the amount of funding you are seeking? $4,175 Describe in detail the funding request and how the money, if approved, will be spent. Addition of reader board to existing sign, funds will be used to provide reader board to update existing sign. Is any County Department involved in the project, event or program for which you are seeking funds? Electrical hook-up by' County ~intenance Department If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? .Yes No Yes ~/ No Yes ~' No ,/ What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of'the applicant? Lloyd C. Brid PTSA Chesterfield, VA 23832 (804) 717-5307 jcwestra4@aol.com FAX L. ~, Bird 768-6117 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. ~Jahatb're i Title (if signing on behalf of an organization) Printed Name 0407:23380.1 2510 Willis Road SUPERIOR SIGN PRODUCTIONS · Richmond, Virginia 23237 FAX: 804-743-9250 · 804-271-5685 PROPOSAL SOBMII-rED T0i LLOYD C. BIRD HIGH SCHOOL PTSA sTREET 10301 COURTHOUSE ROAD CITY CHESTERFIELD, VA 23832 ATT: ~.t~ e~-~'"~,. P.O. # MS. JACKIE W~CTRA _. _ .. :__ :_ : i ......... '~ ; DMS We hereby submit specifications and estimates for the following: i' pHONE` ' ' i DATE ' ( ) 717-5307 " ............. i ................ L3/27/01 J JOB NAME i SAME ' SAME FAX [ SALESMAN Furnish and install one: 1 - Single face internally illuminated sign (as per either attached drawing) 2 - Decorative poles ~ 2100.00 700.00 I - Letter font 286 225.00 Installation 800.00 Chesterfield County Sign Permit 350.00 Total Cost of Scope of Work 4175.00 Optional: Furnish & install I - 300 watt mercury vapor spot light to illuminate lower portion of sign 200.00 WE PROPOSE hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: AS STATED ABOVE All fabricated and installed items remain the property of Superior Sign Productions until paid in full. Payment to be made as foil0~vsi S,gnature ~ //~/ . NOTE: This proposal may be withdrawn by us if not accepted within 30 Signature DUE UPON COMPLETION All matedal is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carP/ fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation. Insurance. ACCEPTANCE OF PROPOSAL- The above pdces, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. days. Date Signature VIRGINIA PTA/PTSA President AM phone numbe~. phone numbe~. Secretary ~/? ' ByI_~vs Committee Chairm~ (Space below for use by State Bylaws Chairman or designee only.) C~ooPrOVmmit~eeO:n behalf of the Board ofManagers~nia PTA/PTSA Bylaws State liYfaws Com~itte~ Date Note: By. lairs qf/ttfis-Ioeat unit mum'be submitted for review to the 'v-trginia FTA/PTSA. by ?'///.~/,/~"-- to remain a unit in good standing. Submitting ame. nd~ents {o _these bylaws for approval in the interim does not change thin 5-year anmversary date when a complete set of bylaws must be submitted for review. 0183 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: May 23, 2001 Item Number: 8.c.z7.a. Subject: Donate $500 from Each of the District Improvement Funds to the Virginia Hispanic Chamber of Commerce for a Career and Community Service Fair County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to donate $500 from each of the District Improvement Funds, for a total of $2,500, to the Virginia Hispanic Chamber of Commerce for a Career and Community Service Fair. Summary of Information: Each Supervisor has requested the Board to donate $500 from their respective District Improvement Fund, for a total of $2,500, to the Virginia Hispanic Chamber of Commerce for a Career and Community Service Fair for the Hispanic Community. Forty area businesses are expected to be represented and they will assist members of the Hispanic community in finding employment and connecting with community service organizations. The Fair will be held on June 9, 2001 at the Richmond Goodwill Industries facility. Under Va. Code §15.2-953B., the Board is authorized to make donations to nonprofit and nonsectarian chambers of commerce if the donation would have a beneficial effect on Chesterfield County residents. The proposed Fair will be accessible to Chesterfield County businesses and citizens. The Virginia Hispanic Chamber of Commerce meets these legal requirements. For i~formation regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Rebecca T. Dickson Title: Director, Budget and Management 0423 (22):53430.1 Attachments: Yes ~ No FROM : LASIESTA FAX NO. : 2725384 MaB. 15 2881 03:18PN P1 DISTRICT IMPROVEMENT FUNDS This z PI= =salon must be completed and signed before the County can consider a request fo~' ~!~ ding with Distric~ Improvement Funds. Completing and signfng this form does ~¢~' mean that you will receive funding or that the Counp/ can legally consider yot r ~ ~uest. Virginia law places substantial restrictions on the authority of the County 'l~ ~lve public funds, such as District Improvement Funds, to private pemons or = rg ~izatlons and these restri=tions may preclude ~he County's Board of Supervisors fl'*~ n even =onsidering your request. Wha~ or or[ requ.e s name of the appJlcent (person .a~on) making this funding If an the (Also artich eppli¢ nlzatlon Is the appllcanz, what Is and purpose of the organization? ~ch organiza~lon's most recent F Incorporation and/or bylaws to n.) Whaz ;!s he amount of funding you are '/~1 seeki ~g' Q~ / Desc~'ib~ in detail ttqe funding request and Is an't ( ,unty Department Involved in the proje:t, ivent or program for which you ;,re eeking funds? If ~hi;; in VOUr BiD indlvi cl ~ the r, ~r~ luest for fundfng will not fully fund ¢ity or program, what other Is or oCganiza~ions will provide inder of the funding'? 0~?:Z3389,1 MAY-15-2801 16:45 2725~04 P.01 FROM : LASIESTA FAX NO. : 2?25304 May. 15 28810J:22PM Pegs 2 if aDl~ll¢ follo~ ,ir 18 th( o is th~ o~ nt is an organization, answer the ., ,anlzation a corporation? enization non-profit? anizat;on tax-exempt? ,Ye,~ /_~"~ No Yes !//,~. No Yes _ J/ No What i.,; ~s address of the applicant makir ltl ' ~ls funding requesT? e-mai; telephone number, fSx number, Iress of ~he applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice. chairman of the organization. Title {r~f signing on behalf of mn organ[~at~on) Printed Name 0407:23~JB0,! MAY-15-2081 16:57 2725304 P.01 ~0 First Career and Community Services Feria For the Hispanic Community of Virginia Saturday, June 9 10 a.m.- 4 p.m. Richmond Goodwill Industries 6301 Midlothian Turnpike Job Opportunities · Financial Consultatio, Work Visas Consultation Nursery_and much more, free Don't Miss It! For more information, please call (804) 272-9508 or visit: www. vahcc.com. Pl i ller t ~Power Of Work. VIRGINIAc~..,b~ o, ':~' ~=.~HISPANIC 1320AM S~onsored by the ~Yginla Hispanic Chamber of Commeme TW WU~£:90 080g S8 '~o0 : 'ON X~ : W08~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: May 23, 2001 Item Number: 8.¢. 17. e. Subject: Transfer $4,500 from the Matoaca District Improvement Fund to the Parks and Recreation Department for Ettrick Park Basketball Court Improvements County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $4,500 from the Matoaca District Improvement Fund to the Parks and Recreation Department for improvements to the basketball courts at Ettrick Park. Summary of Information' Supervisor Humphrey has requested the Board to transfer $4,500 from the Matoaca District Improvement Fund to the Parks and Recreation Department for improvements to the basketball courts at Ettrick Park. The courts will be resurfaced and new backboards and goals will be purchased and installed. This request was originally made by the Ettrick Park Basketball Committee. The Committee, although formed by the Parks and Recreation Department to advise the Department, is not an entity to which the County can legally donate public funds. The County can, however, give money to the Parks and Recreation Department itself to make capital improvements for a public purpose on County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. gickson Title: Director, Budget and Management 0423:53428. ! Attachments: Yes [-~ No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Ettrick Park Basketball Comm. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) This committee formed to basketball courts to is a department created explore the feasibility o~' returnmng the Ettrick Park. 3 What is the amount of funding you are seeking? $4,500.~ Describe in detail the funding request and how the money, if approved, will. be sp.ent. .The money will be spent in the purchase o~backboar~s an~ goa±s ~ w~il ss ~he ~e-su~facing and color coding of the courts. Is any County Department involved in the project, event or program for which you are seeking funds? Chesterfield Co. Parks & Rec. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Page 2 If applicant is an organization, answer the following' Is'the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes This organization is a department What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? X formed Mrs. No No No ':'x committee. Mary Howard 19310 Varanda Lane Colonial Heights, VA 526-2141 23834 Signature of appliCant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- ch~{r~a~nRf the organization. Si~)qature ~itle (if signing on behalf O~ an organization) Mary Howard Printed Name 0407:23380. I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: May 23, ;2001 Item Number: s.c.~7.f. Subject: Transfer $558 from the Matoaca District Improvement Fund to the Chesterfield Fire Department for the Purchase of Fire Helmets County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $558 from the Matoaca District Improvement Fund to the Chesterfield Fire Department for the purchase of fire helmets. Summary of Information: Supervisor Humphrey has requested the Board to transfer $558 from the Matoaca District Improvement Fund to the Fire Department for the purchase of fire helmets. The County can legally donate public funds to the Chesterfield Fire Department for the purchase of capital equipment which will be used for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes ---]No Title: Director, Budget and Management 0423:53450. ! DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield Fire & EMS If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Emergency Services What is the amount of funding you are seeking? $557.06 Describe in detail the funding request and how the money, if approved, will be spent. Purchase fire helmets Is any County Department involved in the project, event or program for which you are seeking funds? Yes If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? N/A Yes No X Yes X No Yes X No What is the address of the applicant making this funding request? Chesterfield Fire & EMS P. O. Box 40 Chesterfield, VA 23832 9. What is the telephone number, fax number, 804-768-7548 e-mail address of the applicant? Rick Bucher Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice-chairman of the organization. Signature Fire Chief Title (if signing on behalf of an organization) Steve A. Elswick Printed Name CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of · Date: May 23, 2001 Item Number: Subject: Authorization to Enter into a Richmond Regional Planning District Commission (RRPDC) - Chesterfield County Pass-Through PL and State Funds Agreement, Appropriation of Anticipated PL and State Reimbursements, and Transfer of Funds County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to enter into an agreement with the Richmond Regional Planning District Commission (RRPDC) for utilization of Pass-Through PL and State Funds, appropriate $30,000 of anticipated PL and State reimbursements, and transfer funds in the amount of $3,000. Summary ofinformation: The Unified Work Program for the Richmond MPO includes a $30,000 project to purchase equipment that will allow better delivery of information to customers inquiring about transportation projects. An agreement is needed between the RRPDC and the County in order to receive PL and State reimbursements. This project will also require the County to provide a local match. A transfer of $3,000, from the Transportation Department's Operating Budget. Preparer: R.J. McCracken Agen485 Attachments: Yes Title: Director of Transportation No 0184 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Recommendation: Staff recommends that, for the completion of the County's Transportation Media Project, the Board: 1) Authorize the County Administrator to enter into a Pass-Through PL and State Funds Agreement acceptable to the County Attorney; 2) Appropriate $30,000 in anticipated Pass-Through PL and State reimbursements; and 3) Transfer funds in the amount of $9,000 from the Transportation Department's Operating Budget. District: Countywide CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: Mav 23.2001 Number Budqet and Mana.qement Comments' This agenda item requests that the Board of Supervisors appropriate $30,000 in pass-thru MPO State funds and transfer $3,000 from the Transportation Department's operating budget in order to purchase needed equipment to enhance the delivery of services to our customers. Sufficient funds are available in the Transportation Department's budget to cover this transfer. Preparer: --- Rebecca T. Dickson Title: Director, Budget & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: May 23, 2001 Item Number: ~.c.[9 Subject: Initiation of an Amendment to the County Code to Facilitate Amendments to Previously Zoned Property Administrator's Comments: County County Administrator: Board Action Requested: Forward the attached amendments to Sections 19-16 and 19-17 of the zoning ordinance to the Planning Commission. Summary of Information: Historically, the county has encouraged zoning proposals that are "tailor-made" to account for the impact of the proposed development on surrounding properties. Prior to 1994, a portion of such "tailor-made" rezonings could not be rezoned unless all owners within the development joined in the zoning application. As these developments matured and as portions were sold to new owners, it became virtually impossible for the owner of a portion who sought rezoning to obtain the concurrence of the other owners. Accordingly, owners with legitimate rezoning requests were precluded from obtaining rezoning. Preparer: ~"~~ ~<"' ~ Title: Attachments: Yes ~-~ No 0422(23):53266.1 01~? C;HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin l Date: May 23, 2001 Item Number: 8.C.19 In 1994, the Board amended the zoning ordinance to allow rezoning requests for a portion of a development to be considered by the Board without the concurrence of all owners within the development. This new procedure worked successfully for years. However, since 1994, 1) proffered conditions in zoning cases have become more complex and placed greater restrictions on development, and 2) multiple parcels of land have been encouraged to seek a single rezoning application. As a result, it has become increasingly more difficult to rezone parts of a development without creating zoning violations on the remainder of the development. Significantly, the General Assembly in 1998 passed a law, requested by developers and homebuilders, but opposed by local government, which created "vested rights" in developments in more situations, than was previously the case under Virginia law. While the new legislation does grant developers increased rights to develop in accordance with their approved zoning, it has had another consequence which developers and homebuilders did not anticipate: the legislation also gives any subsequent individual owner (homeowner or business owner) vested rights that may conflict with the developer's interests. As a result, if the developer wants to rezone a portion of the development to change an existing condition or land use, that proposed rezoning might - and often times will - violate the vested zoning rights of other owners in the development. There are two solutions for these restrictions on amending already zoned property: First, the attached draft amendment to the zoning ordinance would clarify that future amendments to a portion of an original zoning case will not, if approved, place the remaining property in violation of zoning. Staff requests that the Board forward this draft amendment to the Planning Commission for its recommendation. This action alone will not solve the problem for zoning cases that contain proffers or conditions that specify either use or density. Second, the new state vested rights statute needs to be amended to provide that individual property owners within an original zoning case can amend their own zoning without affecting the vested rights of the remaining owners. We will present such an amendment later this year as part of the Board's 2002 legislative program. 0422(23):53266.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-16 and 19-17 RELATING TO ZONING AMENDMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 19-16 and 19-17 of the Code of the Count_ o_f Chester_field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-16. Amendments. An application to amend a condition of a zoning approval imposed by the board of supervisors applicable to part or all of the development or to rezone property within the development which received its original zoning after April 27, 1994, and which meets the requirements of this chapter, shall be considered by the board of supervisors notwithstanding the fact that all parcels subject to the original condition or zoning are not included within the application to amend or rezone. The board's approval of any such rezoning or amendment shall not cause the remainder of the original development to be in violation of the original conditions of zoning for the development. Sec. 19-17. Zoning amendments. All zoning cases decided on or before April 27, 1994, shall be subject to a condition that permits an applicant to amend a condition of a zoning approval imposed by the board of supervisors applicable to part or all of the development or to rezone property within the development notwithstanding the fact that all parcels subject to the original condition or zoning are not included within the application to amend or rezone. The board's approval of any such rezoning or amendment shall not cause the remainder of the original development to be in violation of the original conditions of zoning for the development. (2) That this ordinance shall become effective immediately upon adoption. 1914(23) :52718.1 (53266. I) 018 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 8.C.20. Subject: Planning Commission Request for Time Extension for Zoning Ordinance Amendment Relative to Floodplains in the Swift Creek Reservoir Watershed County Administrator's Com~=~nts/~~~..¢ow,~¢4 County Administrator: Board Action Requested: Grant the Planning Commission an additional 65 days to make their recommendation on the Zoning Ordinance Amendment relative to Floodplains in the Swift Creek Reservoir Watershed. Summary of Information: In October 2000, the Board of Supervisors adopted the Regional BMP Master Plan for the Swift Creek Reservoir Watershed. As part of that program, three ordinance changes were necessary. One of the proposed ordinance changes was to restrict certain actions in designated floodplain areas in the Swift Creek Reservoir Watershed. On March 14, 2001, the Board of Supervisors referred this proposed amendment to the Planning Commission. The Virginia Code provides that the Planning Commission must act on ordinances referred by the Board within 100 days. Accordingly, the Planning Commission must make their recommendation at their June meeting unless the Board grants an extension to this deadline. The Commission conducted a hearing on the proposed amendments on May 15, 2001. In light of questions from the public, as well as additional technical information requested by the Planning Commission, the Commission requested additional time to fully address all issues related to the amendment and forward its recommendations to the Board. Staff recommends that the Board grant the Com~ssion an additional 65 days to make its recommendation on the proposed amendment to the Zoning Ordinance. / JoanS~at~ -- Attachments: ]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: May23, 2001 Item Number: [0.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Boa~ Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: 96-0153 Wawa - 6001 Iron Bridge Road Wawa, Incorporated Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - District: Dale ~/~Ei. E. B~ck, Jr. $20,387.15 $13,210.00 Title: Assistant Director Attachments: ~-~ Yes No # 01.90 Agenda Item May 23, 2001 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0128 Gregory's Charter, Section D James R. Grubbs, Jr. and Frances W. Grubbs Coastal Utilities, Incorporated Water Improvements - Wastewater Improvements - Dale $21,017.17 $40,963.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0346 Parker Estates at Willowbranch Drive Parker Homes Incorporated Couch Construction Company, Inc. Water Improvements - Wastewater Improvements - Dale $4,000.00 $27,000.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0054 Oak Forest Estates, Section 6 PNC Development LLC Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Matoaca $53,843.61 $81,342.06 01'31 Agenda Item May 23, 2001 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 99-0063 Jessup Farms, Section E Jessup Farms LC R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Dale $39,111.00 $45,078.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0282 Hampton Park, Section 10 Hampton Park Associates, LLC R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Matoaca $26,835.00 $47,257.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0366 Redwater Ridge Road, Phase I Best Trucking Company and Trivedi's Children Trust Curry Incorporated of Virginia Water Improvements - $14,166.65 Wastewater Improvements - $11,698.80 Bermuda Contract Nun~ber: Project Name: Developer: Contractor: Contract Amount: District: 01-0004 Commonwealth Centre - Phase II AP Properties LP Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca $263,071.40 $88,222.3O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 10.B. Su~ect: Status of General Fund Balance, District Improvement Fund, and County Administrator's Commen~: Reserve for Future Lease Purchases Capital Projects, County Administrator: Board Action Requested: Summary of Information' Preparer: __~ Attachments: Yes -~No Title: County Administrator 0193 BOARD MEETING DATE 07/01/00 11/08/00 11/08/00 11/08/00 12/20/00 12/20/00 12/20/00 12/20/00 12/20/00 12/20/00 12/20/00 CHESTERFIELD COUNTY GENERAL FUND BALANCE May 23, 2001 DESCRIPTION FY2001 Actual Beginning Fund Balance Designate excess revenue (County) for non- recurring items in FY2002 Designate excess expenditures (County) for non-recurring items in FY2002 Designate excess revenue (Schools) for non- recurring items in FY2002 FY00 Results of Operations - Fire FY00 Results of Operations - Parks and Recreation FY00 Results of Operations - Police FY00 Results of Operations - Libraries FY00 Results of Operations - School Match Study FY00 Results of Operations - Department Relocation in Administration Building FY00 Results of Operations - Schools unspent General Fund Transfer AMOUNT (4,017,649) (135,725) (3,822,401) (901,800) (171,600) (110,000) (327,200) (92,925) (210,000) (996,388) BALANCE $45,558,346 41,540,697 41,404,972 37,582,571 36,680,771 36,509,171 36,399,171 36,071,971 35,979,046 35,769,046 34,772,658 OlD4 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTs TRADITIONALLY FUNDED BY DEBT May 23, 2001 Board Meeting Date Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 Amount 4~8~9 FY2000 Budgeted Addition $ 8,034,500 4/28/99 FY2000 Capital Projects (7,120,900) 8~5~9 Transfer to LaPrade Library Project for construction (150,000) ~1~99 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 12/15/99 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking lot (300,000) 2~3~0 Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company (350,000) 4/12/00 Transfer for EcoffAvenue Land Acquisition for recreational and athletic facilities (250,000) 5/22/00 Release designation for FY2000 road projects local match not approved by VDOT: Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk 48,000 8,000 26,000 15,200 6/28/00 6/30/00 Transfer for construction of the range master's and training buildings located at Public Safety Training Facility in Enon. Return unused funds; closure of various completed projects (3oo,ooo) 30,724 Balance 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 584,127 681,327 381,327 412,051 0195 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLy FUNDED BY DEBT May 23, 2001 Board Meeting Date Description FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 Amount 4/12/00 FY01 Budgeted Addition 8,400,000 (6,939,600) 4/12/00 FYO1 Capital Projects Balance 8,812,051 1,872,451 0 0 0 0 0 0 0 0 ~ O~ ~ mi' 0 ~D 0 'q" 0 00 00 ~ ~ Preparea ~y Accounting Department April 30, 2001 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began APPROVED AND EXECUTED Description Date Ends Outstanding Balance 04/30/01 * 12/93 04/99 06/99 01/01 03/01 Real Property Lease/ Purchase Public Facility Lease Juvenile Courts Project School Copier Lease Certificates of Participation/ Building Constr~tion, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade TOTAL APPROVED AND EXECUTED $17,510,000 16,100,000 43,587 13,725,000 1,222,411 $48.600.99~8 12/01 11/19 06/04 11/21 03/05 $ 2,475,000 15,295,000 30,265 13,725,000 727,819 PENDlNG EXECUTION Description None Approved Amount *Second Refunding of Certificates of Participation, Series 1985 OlDS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: May 23, 2001 Sub!ect: Roads Accepted into the State County Administrator's Comment$~ Secondary System Item Number: 10 .C. County Administrator: Board Action Re~_uested: Summary of Information: Preparer: Lisa H. Elko Attachments: J']No Title: Clerk to the Boo, rd 01'39 0200 0~0~. 0202 CHESTERFIE?.~ COUNTY BOAP~ OF SUPERVISORS AGENDA Page I of 1 Meeting Date: May 23, 2001 Item Number: 14.A. Subject: Recognition of,~mergency Medical Services Wee~ May 20 - 26, 2001 County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information,: Preparer: ×<~,~--~/ A ~.~-=~%/~ Steve A. Elswick Title: Chief of Fir~ and,,EMS Attachments: Yes No # ~ OZ03 RECOGNIZING MAY 20 - 26, 2001, as "EMERGENCY MEDICAL SERVICES WEEK' WHEREAS, emergency medical services is a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services providers have traditionally served as the safety net of America's health care system; and WHEREAS, emergency medical services teams consist of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, educators, administrators, and others; and WHEREAS, approximately two-thirds of all emergency medical services providers are volunteers; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, Americans benefit daily from the knowledge and skills of these highly trained individuals; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; and WHEREAS, injury prevention and the appropriate use of the EMS system will help reduce national health care costs. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the week of May 20 - 26, 2001, as "Emergency Medical Services Week". 0204 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of l ~Jeeting Date: May 23, 2001 Item Number: 14.B. S%,bject: Recognition of 'Volunteer Rescue Squad Week~' May 20 - 26, 2001 County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary_ of Information: Representatives from the rescue squads will be present at the meeting to accept the resolutions. Preparer:-//L~ ~ ~ ~.~ Steve A. Elswick Title: Chief of F.ire and EMS Attachments: Yes No # ¢ OZ05 RECOGNIZING MAY 20 - 26, 2001, AS "VOLUNTEER RESCUE SQUAD WEEK" WHEREAS, Bensley-Bermuda, Ettrick-Matoaca, Forest View, and Manchester Volunteer Rescue Squad members provide basic and advanced pre-hospital patient care, a vital public service, to the citizens of Chesterfield County; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, last year volunteer rescue squad members in Chesterfield County answered almost 9,000 emergency medical responses; and WHEREAS, these services are provided strictly on a volunteer basis without monetary compensation; and WHEREAS, injury prevention and the appropriate use of the EMS system can reduce national health care costs; and WHEREAS, Chesterfield County is committed to assisting the squads in their role as an integral part of Emergency Medical Services. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the week of May 20-26, 2001, as "Volunteer Rescue Squad Week," and asks the citizens of Chesterfield County to participate in activities sponsored by their local squad to promote safety at home, work, school, and on the roadways and recognize the contributions made by the volunteers. O=OG CHESTERFIELD COUNTY BOARD OFSUPERVlSORS AGENDA Page I of 2 Meetinc~ Date: May 231 2001 Item Number: 14.c. Sub!ect: Recognizing Ryan Thomas Pace, Jeffrey Paul Bush, Matthew Wayne Poynter, and Ian Lawrence McCullough, all of Troop 806, Sponsored by Woodlake United Methodist Church, Ryan Edward Silva, and Jordan Gifford Smith, both of Troop 800, Sponsored by Bethel Baptist Church, Samuel Edmund Saunders IV, Troop 829, Sponsored by Saint Matthias' Episcopal Church, Forrest Vincent Johnson, Troop 867, Sponsored by the Church of Jesus Christ of Latter-Day Saints, and Michael Joseph Kacmarcik, Troop 922, Sponsored by Bermuda Hundred United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action ReQuested: Adoption of attached resolutions Summary of InformatiQrl: Staff has received requests for the Board to adopt resolutions recognizing Mr. Pace, Mr. Bush, Mr. Poynter, Mr. McCullough, all of Troop 806, Mr. Silva and Mr. Smith, both of Troop 800, Mr. Saunders, Troop 829, Mr. Johnson, Troop 867, and Mr. Kacmarcik, Troop 922, upon attaining rank of Eagle Scout. All will be present at the meeting, accompanied by members of their family, to accept the resolutions. Preparer: ~C'~o~ ~Q~) Lisa H. Elko Attachments: Ycs Title: No Clerk to the Bq~r~ 0207 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Bermuda Di$~ric~ Michael Joseph Kacmarcik Parents: Michael and Julie Clover Hill District Jordan Gifford Smith Parents: Mark and Susan Matoaca District Ryan Thomas Pace Parents: Mike and Jan Jeffrey Paul Bush Parents: Howie and Paula Matthew Wayne Poynter Parents: Wayne and Barbara Ian Lawrence McCullough Parents: John and Jan Midlothian Dis~i¢~ Forrest Vincent Johnson Parents: Paul and Nevina and Daphne Mace Samuel Edmund Saunders IV Parents: Samuel and Mary Ryan Edward Silva Parents: Macros and Nancie ~ 0~0~ RECOGNIZING MR. RYAN THOMAS PACE UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Ryan Thomas Pace, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Ryan has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Ryan Thomas Pace on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. OZ09 RECOGNIZING MR. JEFFREY PAUL BUSH UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jeffrey Paul Bush, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jeffrey has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jeffrey Paul Bush on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0; 10 RECOGNIZING MR. MATTHEW WAYNE POYNTER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Matthew Wayne Poynter, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Matthew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Matthew Wayne Poynter on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. IAN LAWRENCE MCCULLOUGH UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Ian Lawrence McCullough, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Ian has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Ian Lawrence McCullough on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. O212 RECOGNIZING MR. RYAN EDWARD SILVA UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Ryan Edward Silva, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Ryan has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Ryan Edward Silva on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. O215 RECOGNIZING MR. JORDAN GIFFORD SMITH UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jordan Gifford Smith, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jordan has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jordan Gifford Smith on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0214 RECOGNIZING MR. FORREST VINCENT JOHNSON UPON ATTAINING THE R3LNK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Forrest Vincent Johnson, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Forrest has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Forrest Vincent Johnson on his attainment of Eaqle Scout, and acknowledges the good fortune of the County to have such-an outstanding young man as one of its citizens. RECOGNIZING MR. MICHAEL JOSEPH KACMARCIK UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael Joseph Kacmarcik, Troop 922, sponsored by Bermuda Hundred United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Michael has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Michael Joseph Kacmarcik on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 23, 2001 Item Number: 16.A. Subject: A Public Hearing to Consider an Ordinance to Divide the Bellwood, Branches and Manchester Voting Precincts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider the attached ordinance dividing the Bellwood, Branches and Manchester Voting Precincts. Summary of Information: The new redistricting plan adopted by the House of Delegates creates House. of Delegates Districts that divide three of the County's voting precincts: 1. Bellwood Voting Precinct in the Bermuda Magisterial District is divided between the 62nd House District (Riley Ingram) and the 70th House District (Dwight Jones); 2. Branches Voting Precinct in the Matoaca Magisterial District is divided between the 63rd House District (Jay DeBoer) and the 66th House District (Kirk Cox); and 3. Manchester Voting Precinct in the Clover Hill Magisterial District is divided between the 27th House District (Sam Nixon) and the 69th House District (Frank Hall). Preparer: ~.~,~..,~.,,~~.~ Title:Registrar Lawrence C. ~aake, III 0505:53048.2(53184.1) Attachments: Yes ~ No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 23, 2001 Item Number: Page 2 of 2 Maps showing the location of the splits are attached. Staff proposes adding the northern portion of Bellwood Precinct to Drewry's Bluff Precinct and leaving the southern portion of Bellwood as Bellwood Precinct; adding the eastern portion of Manchester Precinct to Lyndale Precinct and leaving the western portion as Manchester Precinct; and eliminating Branches Precinct altogether by adding the western portion of Branches Precinct to Winfree's Store, and adding the eastern portion of Branches Precinct to Ettrick Precinc% If there is a primary election in any of these districts, it is necessary for these precincts to be divided before the primary so that only voters eligible to vote in the primary will be in the affected precinct. Primary elections are currently scheduled for August 21. Since these split precincts must be approved by the Department of Justice, a process which takes 60 days, the split must take place in May so that it can be approved in July and notice can be given to the affected voters before the August election. The precinct splits will not go into effect until August, 1, 2001, after the special election for the fourth congressional district. These proposed voting precinct splits are independent of the County's own redistricting process for magisterial districts. 0505:53048.2 (53184.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 7-3 RELATING TO PRECINCTS BOUNDARIES AND POLLING PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3of the Code of the Coun_ty of Chesterfield 1997, as amended is amended and re-enacted to read as follows: Sec. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: BERMUDA MAGISTERIAL DISTRICT Bellwood Voting Precinct (101): Beginning at the point where the center line of, ,,~,~ .... ~-~^~' the southern boundary_ of Richmond National Battlefield Park intersects the boundary line between Henrico County and Chesterfield County; thence nortk~vcstwardly eastwardly along said boundary line as it meanders with the James River south to its intersection with Falling Crcck Proctors Creek; thence westwardly along the center line "~':-~ ......... ~ ..... Proctors Creek to its intersection with a spur line of the Seaboard Coast Line right-of-way; thence .....1` ..... ~- _ o,~ ....... ,,y northwardly along the center line of said right-of-way to its intersection with ~f-atfa-L-ane Kingsland Creek; thence wcatwardly eastwardly along the center line O~ A 1~1~- T ..... ' .......... o ..... ~ ....-vv*7 ....,~,, ............ j ................... ,~vo, K]ngsland Cree o its intersection with the CSX Railroad right of way; thence -^'-'1` .....~' .... -~ ........... aT.. ~, .... 1`~ -':'1`-,,- ,~ ,,,,~,,~, ~ ....... ,..,,~,.,,'~* ~ northeastwardl¥ along the center line of said right of way to its intersection with U. S. Route 1/301 (Jefferson Davis Highway); thence south along the center line of U.S. Route 1/301 to its intersection with Bellwood Road; thence northeastwardly along the center line of Bellwood Road to its intersection with Interstate 95; then northward along the center line of Interstate 95 to its intersection with the northern boundary lines of Census Blocks 1004033006 and 1004033007; thence eastwardly along the center line of Proctors Cr¢ck Census Blocks 1004033006 and 1004033007 to ~ their, intersection with the southern boundary line of Richmond National Battlefield Park; thence northeastwardly along the center line of the southern boundary_ line of Richmond National Battlefield Park to its intersection with the boundary line between Chesterfield County and Henrico County, the point and place of beginning. 0505:53184.1 1 O219 The voting place for Bellwood Voting Precinct shall be the Schaol Bo~d Annex Chesterfield Community High School, 8610 Perrymount Road. OOO Drewry's Bluff Voting Precinct (105): Beginning at the point where the center line of the Seaboard Coast Line right-of-way on the west side of U.S. Route 1/301 (Jefferson Davis Highway) intersects the boundary line between the County of Chesterfield and the City of Richmond; thence southeastwardly along said boundary line to its intersection with the James River; thence southwardly along the James River to the point where said river is intersected by the southern boundary_ line of Richmond National Battlefield Park ~ Crcck; thence southwestwardly along the center line of Richmond National Battlefield Park to its intersection with the northern boundary lines of Census Blocks 1004033006 and 1004033007; thence westwardly along these northern boundary_ lines to their intersection with Interstate 95; thence southwardl¥ along the center line of Interstate 95 to its intersection with Bellwood Road; thence southwestwardly along the center line of Bellwood Road to its intersection with U. S. Route 1/301 (Jefferson Davis Highway); thence north along the center line of U.S. Route 1/301 to its intersection with the CSX Railroad right of way; thence southwestwardly along the center line of said right of way to its intersection with Kingsland Creek; then westwardly along the center line of Kingsland Seaboard Coast Line right-of-way; thence ..... ,~,~,,~j no~hward along said right-of-way to its intersection with Dalebrook Drive (State Route 1601); thence no~hwestwardly along the center line of Dalebrook Drive (State Route 1601) to its intersection with Chippe~m P~kway (State Route 150); thence eastw~dly along the center line of Chippe~am P~kway (State Route 150) to its intersection with the Seabo~d Coast Line right-of-way on the west side of U.S. Route 1/301 (Jefferson Davis Highway); thence no~hw~dly along the center line of said right-of-way to its point ~d place of begi~ing. The voting place for Drewry's Bluff Voting Precinct shall be Bensley Elementary School, 6600 Strathmore Road. OOO MATOACA MAGISTERIAL DISTRICT 0505:53184.1 2 OZ; O Ettrick Voting Precinct (301): Beginning at the point where the boundary, line between the County of Chesterfield and the City of Colonial Heights intersects the center line of Lakeview Road;,_,,,~.,~..~~'^-:--: ..... -~ -.'~'~ v,,-.,-~: ..... ..,~.,~t'^-- thc westw~d]y along the center line of Lakeview Road to its intersection with Woodpecker Road; thence southwes~dly along the center line of Woodpecker Road to its intersection with Matoaca Road; thence west ~d south along the center line of Matoaca Road to its intersection with Hicko~ Road; thence southeastw~dly along the center line of Hicko~ Road to its intersection with O]dto~ Creek; then southwestwardly along the center line of Oldto~ Creek to its imersection with the Virginia Power easemem; thence somhw~dly along the center line of said easement to its intersection with the Appomattox River, which is the bound~ line between the Co~ of Chesterfield ~d the City of Petersburg; thence eastw~dly along said bo~d~ line as it follows the AppomaAox ~ver to its imersection with the bo~d~ line between the Cowry of Chesterfield ~d the City of Colonial Heights; thence noAhwardly along said bo~d~ line to its imersection with Oldtov, z Crcck Lakeview Road, the point ~d place of begi~ing. The voting place for Ettrick Voting Precinct shall be Ettrick Elementary School, 20910 Chesterfield Avenue. ooo Winfree's Store Voting Precinct (304): Beginning at the point where the center line of Hickory_ Road intersects with Matoaca Road of ........... ,. ................ 2 ..... to,,, .... ,,. ....w, thence westwar along the center line of Hickory Road (State Route 628) to its intersection with Graves Road (State Route 630); thence southwestwardly along the center line of Graves Road (State Route 630) to its intersection with River Road (State Route 36); thence leaving the center line of River Road (State Route 36) in a straight line on a course due southwest to the boundary line between the County of Chesterfield and the County of Dinwiddie; thence westwardly along said boundary line to its intersection with the western line of Nooning Creek, as flooded by Lake Chesdin; thence northwardly along the western line of Nooning Creek and continuing along the center line of Nooning Creek; thence northwardly, leaving Nooning Creek, to a point of intersection with the southern terminus of Second Branch Road (State Route 653); thence northwardly along the center line of Second Branch Road (State Route 653) to its intersection with a creek known as Second Branch; thence along the center line of Second Branch as it meanders in an eastwardly direction to its intersection with Nash Road (State Route 636); thence northwardly along the center line of Nash Road (State Route 636) to its intersection with Woodpecker Road (State Route 626); thence southeastwardly along the center line of 0505:53184.1 3 Woodpecker Road (State Route 626) to its intersection with a creek known as Second Branch; thence northwardly along the center line of Second Branch to its intersection with Licking Creek; thence southeastwardly along the center line of Licking Creek to its intersection with Swift Creek; thence southeastwardly along the center line of Swirl Creek to its intersection with Lakeview Road Bradte~ -.*,~.~°-: ~_~ ....,.,~a to ~-~,~'° .... ...,,,.~' ..... .,.,'~"'.~," thence westwardly_ along the center line of Lakeview Road to its intersection with Woodpecker Road; thence southwestwardl¥ along the center line of Woodpecker Road to its intersection with Matoaca Road; thence west and south along the center line of Matoaca Road to its intersection with Hickory Road *~- o,~.~j ......... t ....... ,~. ..... ~, the point and ace of be nning. The voting place for Winfree's Store Voting Precinct shall be Phillips Volunteer Fire Department, 10630 River Road. 000 OO0 CLOVER HILL MAGISTERIAL DISTRICT 000 0505:53184.1 4 Lyndale Voting Precinct (405): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the center line of Courthouse Road (State Route 653); thence northwardly along the center line of Courthouse Road (State Route 653) to its intersection with West Providence Road (State Route 678); thence eastwardly along the center line of West Providence Road, continuing as South Providence Road (State Route 678), to its intersection with u ........ ,T:, T · ~,~, ........... Hicks Road; thence southeastwardly along the center line of Hicks Road (State Route 647) to its intersection with U.S. Ronte 360 (Hull Street Road); thence .....~. ..... , ..... ................ j eastwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Proctor's Creek; thence southeastwardly alon the center line of Proctor's Creek to its intersection with Newbys Bridge Road; thence southwestwardly along the center line of Newbys Bridge Road to its intersection with Falling Creek; thence westwardly along the center line of Falling Creek to its intersection with U. S. Route 360; thence westwardly along U. S. Route 360 to its intersection with Courthouse Road (State Route 653), the point and place of beginning. The voting place for Lyndale Voting Precinct shall be Lyndale Baptist Church, 8320 Hull Street Road. OOO Manchester Voting Precinct (409): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the center line of the Commonwealth Natural Gas Pipeline easement; thence southwardly along the center line of said easement to its intersection with Belmont Road (State Route 651); thence southwestwardly along the center line of Belmont Road (State Route 651) to its intersection with Falling Creek; thence northwestwardly along the center line of Falling Creek to its intersection with TTC~ ) Newbys Bridge Road .... , ..... -~,:,~ ~,,.., o ..... r, ^~ ~ . · ,,,,~,~ o,,,, ~ ........ ,~ .... ,,,c,, thence northeastwardly along the center line of Newbys Bridge Road to its intersection with Proctor's Creek; thence west and north along the center line of Proctor's Creek to its intersection with U. S. Route 360; thence northeastwardly along the center line of U.S. Ronte 360 (Hull Street Road) to its intersection with the Commonwealth Natural Gas Pipeline easement, the point and place of beginning. The voting place for Manchester Voting Precinct shall be Manchester Middle School, 7401 Hull Street Road. 000 0505:53184.1 That this ordinance shall become effective on August 1, 2001. 5 An Affiliate of IVledia General Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 232934;)001 (804) 649-6000 220806 (~< 1 Descripti--"0n ' '- Ad $-~ze Tota~Cost ] 121 :F N(3TICETAKENOT[CF;'THAT THR ROARD (3 2.00 x 23_00 Media General Operations, inc. Publisher of THE R{CHMOND TiMES-DiSPATCH This is to Certify that the attached TAKE NOTICETAKF. N©TICf was published bY Richmond Newspapers, inc. in the City of RichmOnd, State of Virginia, on the folloWing dates: AD HERE 05/09/2001 05/1d '2001 The first insertion being given .... 05/o9/2001 Sworn to and subscribed before me this_ Notary Public State of Virginia City of Richmond My Commission expires _~%_['-0 ~. THiS IS NOT A BILL'PLEASE PAY FROM iNVOICE. T~ANK YOU --" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: Ma~f 23, 2001 Item Number: 16.B. Subject: Public Hearing to Consider Conveyance of a Parcel in the Airport Industrial Park (Airpark) and to Authorize the County Administrator to Execute the Contract Documents County Administrator's Comments: , County Administrator: Board Action Requested: Staff recommends the Board of Supervisors convey a 31-acre parcel to Maruchan Virginia, Incorporated for an expansion of their existing facility. Staff also recommends authorizing the County Administrator to execute the contract documents. Summary of Information: Maruchan Virginia, Inc. has been operating at its present location in the Airpark for more than ten years. The property, currently under contract by Maruchan, is located adjacent to their existing facility at 8101 Whitepine Road. The total purchase price for the property is $1.2 million. Preparer: Faith V. McClintic Title: Assistant Director, Economic Development Attachments: ----]Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 23, 2001 Number Budeet and Management Comments: This item requests that the Board of Supervisors convey a parcel of land (31.02 acres) in the Airport Industrial Park to Maruchan of Virginia for the purchase price of $1,200,000. Proceeds from the Airpark land sale will be deposited in the Industrial Park Reserve. It is anticipated that the proceeds will be utilized for future economic development opportunities in the County. Preparer:' ~.~~"./-~{~/~¥--,, Title: Director, Budget&Management Rebecca T. Dickson An Affiliate of fvledia General Advertising Affidavit (This is not a bill. P~ease pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 05/1612001 Code Descript ion Ad Size Total Cost 0S/ltl R0t'tl 12t TAK'R NOTICETAKH NO'FIC'I~ TFIAT THR ROARD O 2_()0 x { 9.Q0 Media Genera{ Operations, {nc. Publisher of THE RICHMOND TiMES-DiSPATCH This is to certify that the attached TAK R N©TICETAI<F, Nf3TICI~ was published by Richmond Newspapers, Inc. in the City of Richmond, Stat~ of Virginia, on the following dates: 05/16/2001 AD HERE The first insertion being given .... 0~/ld/3o0~ Sworn to and subscribed be fore Notary Public Supervisor State of Virginia City of Richmond TH ~T ~BiL-~. PLEASE P~' FR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: Ma~/23, 2001 Item Number: 16 .C. Subiect: Public Hearing to Appropriate $500,000 Governor's Opportunity Fund Grant and $500,000 in Matching Funds to the Industrial Development Authority for an Inducement Grant to ERNI Components, Inc. County Administrator's Comments: ,~.~ County Administrator: Board Action Requested: Staff recommends the Board of Supervisors appropriate a $500,000 Governor's Opportunity Fund Grant to the Industrial Development Authority, and $500,000 County matching funds for economic development purposes to the Industrial Development Authority. Summary of Information: ERNI Components, Inc. is planning a major expansion of 57,000 square feet to their existing manufacturing facility in the Rivers Bend Center and constructing another 130,000 square foot manufacturing facility on property nearby. The expanding facility will house additional manufacturing lines for ERNI's electrical connectors being sold to the telecommunication and internet industries. The new facility will house the manufacturing of two new product lines. The purchase of the property and installation of the facilities in Chesterfield will exceed a value of $90 million. Approximately 550 new jobs will be created also. As an inducement to locate this project in the County, Chesterfield has received a $500,000 Governor's Opportunity Fund Grant from Preparer: Title: Assistant Director, Economic Development Attachments: Faith V. McClintic Yes ~No 0ZZ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 the Virginia Economic Development Partnership. The grant requires matching funds of an equal amount be provided to ERNI by the County. Staff proposes appropriating the Governor's Opportunity Fund Grant and $500,000 in matching funds to the Industrial Development Authority designated for ERNI on the condition that ERNI enter into the attached performance agreement in which it promises to initiate and complete construction of this project by June 30, 2002, invest at least $90 million in the project and create at least 550 net new jobs in the County by December 31, 2003. Locating the manufacturing facilities in Chesterfield County will provide significant economic benefits to the County in terms of employment and capital investment. 0230 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: May 23, 2001 Number Bud.qet and Mana,qement Comments: This item requests that the Board of Supervisors appropriate a $500,000 Governor's Opportunity Grant award and appropriate $500,000 in matching funds to the Industrial Development Authority for an inducement grant to ERNI Components, Inc. If approved, the matching funds to the Industrial Development Authority ($500,000) will be identified from the proceeds of a pending sale of a parcel in the Airport Industrial Park. If awarded, the grant and matching funds (totaling $1,000,000) will be used to provide incentive to ERNI Components, Inc. for its expansion in the Rivers Bend Center. Preparer: ~ ~~ I Title: Director, Budqet & Manaqement Rebecca T. Dickson An Affiliate of Media General Advertising Affidavit (This Js not a bi)L Please pay from invoice) P. O, Box 85333 Richmond, Virginia 23293~0001 (804) 649-6000 [Date --" C,0' To Og/1 6/2001 121 TAKE NOTICRTAKR NOTICE THAT THE ROARD (9 2_00 x 21.00 Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICRTAKR was published by Richmond Newspapers, inc. in the City of Richmond, Stat~ of Virginia, on the following Jates: AD HERE 05/16, 2001 The first insertion being given .... off/16/2(~nl Sworn to and subscribed before me this _Z~,D '~4 ~ 0 [ Notary State of Virginia C~y Of R,clmlond My Commission expires SH HIS IS NOT A BILL. PLEASE PAY FROM IN -TH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 16.D. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Fifty Foot Unimproved Right of Way Known as Ingleside Avenue and a Sixteen Foot Alley within Crescent Park County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of a 50' unimproved right of way known as Ingleside Avenue and a 16' alley within Crescent Park Subdivision as shown on the attached plat. Summary of Information' Joseph E. Walta has submitted an application requesting the vacation of a portion of a 50' unimproved right of way known as Ingleside Avenue and a 16' alley within Crescent Park Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda Joh~ W. Harmon Title:Right of Way Manager Attachments: Yes No 0~8~ ACINITY SKETCl PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF AN UNIMPROVED 50' RIGHT OF WAY KNOWN AS INGLESIDE AVENUE AND A 16' ALLEY Chesterfield County Department of Utilities Right Of Way Office 02~33 ~ ~ 33 35 40 NTO'48'45"E ---,-- 73 75 792-67!-80 ~ 2-00000 ...... FENS, PE~/JS & [L/7_/EETH .................. D.B. $582 PG. 75! 76 77 792-67! -8208-00000 ..................... JOSET:~I E. t~.~LFA ................ D.B. 2954 PG. 979 78 79 792-671-8~OJ-O0000 ..................... ' JOSEPtt E. WALI'A D.B. 2954 PG. 979 80 290.40' ~0 ' DRAIN. .. _~ u~' ~s~. i~I~e, INGL ESIDE -- -~*' '~ ~'~ ~ ~5.20' ~ o. Io5 0.272 PARCEL B ~c. ~ ~c PARCEL A ~ S70'~'45'W 137.20' -----S70'48'45"I¢ 137.20' Io 2 '~ ~' j CRESCENT PARK .........~ ........................................................ . I~: ............................... .... .... .......................................... 16.00' S70'51 '5 7"~ 792-67o-9o7~-~ ~E ~ L~, O,B, 3252 ~, 903 PLAT SHD~/ING 2 PARCELS OF LAND BETVEEN OAK LA~/N STREET AND PERRYNDNT ROAD BEING EXISTING INGLESIDE AVENUE (UNIHPRDVED) AND A I5' ALLEY BERHUDA DIS TRICT CHES TERFIEL D CDUN T Y, VIRG£N£A POTTS, MINTER and ASSOCIATES, P.C. Engineers, Land Surveyors, Land Planners 35~0 Courthouse Road Suite B oo~e: MARCH 6, 2001 Richmond, Virginia 23238 Scole: l'=50' (804) 745--2876 J.N. 0103-08 An Afl)Hate of Med)a General Advert)si ng Afl)davit (This)s not a bill. Please pay from --{F, STF. RFII,D CO RIGHT WAY RIGHT OF WAY DF, PT 6710 W KR Al JSE ROAD CHESTERFIEI,D VA 23832 P.O. Box 85333 ~ Richmond, Virginia 23293-000, (804) 649-6000 IAccount Num. 220686 Date 05116t2001 IDate Code Description Ad Size Total Cost 612'001 121 TAKE NOTICETHAT ON MAY 23 2001 AT 700 PM 2.00 x 17.00 3~7.76 Media General Operations, Inc. Publisher of AD HERE THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTiCETHAT ON MA' was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 05/09/2001 05/16/2001 The first insertion being given .... 05109/2001 Sworn to and subscribed before me t hi s __~L~_Q.~ _~_ Notary Public State of Virginia City of Richmond My Commission expires ___Lo -Zt-o . THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: ~.~,. Subject: PUBLIC HEARING: Ordinance to Vacate Ten Foot and Variable Width Sewer Easements Within the Villas at Watermill Subdivision, Phase 1 County Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate 10' and variable width sewer easements across Lots 13, 14, 25, 31, 57 and 66 within The Villas at Watermill Subdivision, Phase 1. Summary of Information: The Villas at Watermill Subdivision, Phase 1 plat dedicated certain 10' and variable width sewer easements across Lots 13, 14, 25, 31, 57 and 66. These easements are for the installation and maintenance of the private plumbing lines and will be replaced by private sewer easements. Approval is recommended. District: Matoaca John W. Harmon Title:Riqht of Way Manager Attach ments: Yes No 0;335 '" "':' '*'qCI NITY SKETCH"' PUBLIC HEARING: Ordinance to Vacate 10' and Variable Width Sewer Easements within The Villas at Watermill Subdivision, Phase 1 The Villas at Watermill Phase 1 Chesterfield County Department of Utilities Right Of Way Office An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) tF,,~TRRFII,I} CO RIGHT WAY C, HRSTER FYEI,I') VA 23932 P.O. Box 85333 ~ Richmond, Virginia 23293-00(. (804) 649-6000 Account Num. 220696 05116120O1 J Date Code Description Ad Size Total Cost 05/1612001 12.1 TAg:E Nf3TiOETHAT ON MAY 23 2001 AT 700 PM 2.00 x 16_00 t0g.4R Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NC)TICF, THAT C)N MA' was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: AD HERE 05/09/2001 05/16/2001 The first insertion being given .... 05/09/200] Sworn to and subscribed before me this ___~,~--..-~-.~2. Notary Public State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of t Meeting Date: May 23, 2001 Item Number: 16.F. Subject: Public Hearin9 to Consider an Ordinance to Implement an Ambulance Transportation Fee for Emergency Medical Services County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to consider adoption of an ordinance to implement an ambulance transportation fee for emergency medical services. Summary of Information- The emergency medical services system in Chesterfield County is currently facing a number of challenges including: 2. 3. 4. ~ifficulty in meeting "Priority One" response time goals, the lack efa ceuntywide quality management program, tha increasin~ EMS call lead over the last 10 years, and the increased responsibility of the fire department for the provision of emergency medical services. A study conducted by Fitch and Associates recommended that Chesterfield County adopt an EMS "fee-for-service,, program to provide resources to address these issues. The revenue from a fee- for-service program would be used to fund improvements to the EMS System. The fee-for-service program will collect fees for all ambulance transports conducted by the "24-hour" Chesterfield Fire Preparer: Ste~en A. Elswick Title:Chief of Fire Department and Emergency Medical Services 1305:52917.1 (52835.1) Attachments: Yes ---] No # Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 23, 2001 Item Number: Page 2 of 2 and EMS ambulances and the transports conducted by the Ettrick-Matoaca Rescue Squad. The transport fees will be based on the level of emergency service provided to the patient as well as a mileage fee. Approximately 91% of the residents of Chesterfield County currently have health insurance; either commercially or through Medicare/Medicaid. Health insurance as well as Medicare/Medicaid generally cover allowable costs for emergency ambulance transports. For any uncovered costs, it is recommended that Chesterfield County establish an indigent care program to allow individuals who demonstrate limited or no ability to pay to receive reduced cost transports. A subscription program will also be offered to all county residents to offset ambulance transport costs, deductibles or co- payments. Under the subscription program, citizens would pay an annual fee and when they receive emergency services, the program would cover all deductible or co-payment amounts. Subscribers without health care insurance would have charges covered by the subscription fee. Subscription revenues collected will be distributed to the appropriate EMS agency based on the residence of the subscriber. The target date for beginning the revenue recovery program is January 1, 2002. For FY-2002, revenue of $522,500 is projected from revenue recovery (a reduced amount due to start-up and processing time.) For FY-2003, the estimated revenue is $1.47 million dollars, with the FY-2004 projections estimated to be $1.54 million dollars. These projections are based on net revenues collected at a 65% collection rate for both the Chesterfield Fire and EMS and the Ettrick- Matoaca Rescue Squad. A copy of the proposed Ordinance is attached. 1305:52917.2 (52835.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 10-10 RELATING TO ESTABLISHING FEES FOR THE PROVISION OF EMERGENCY AMBULANCE TRANSPORTATION SERVICES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 10-10 of the Code qf the Coun _tv of Chesterfield, 1997, as amended, is enacted to read as follows: Sec. 10-10. Service Fees for Emergency Ambulance Transport. (a) Pursuant to Va. Code §32.1-111.14, it is hereby determined and declared that the exercise of the powers and duties set forth herein is necessary to assure the provision of adequate and continuing emergency services and to preserve, protect and promote the public health, safety and general welfare. (b) Definitions. The following definitions shall apply to ambulance charges: (1) Basic Life Support (BLS): Services shall be medical treatment or procedures provided to a patient as defined by the National Emergency Medicine Services (EMS) Education and Practice Blueprint for the Emergency Medical Technician (EMT)-Basic. (2) Advanced Life Support Level 1 (AL S-1): Services shall be medical treatment or procedures provided to a patient beyond the scope of an EMT-Basic as defined by the National EMS Education and Practice Blueprint. (3) Advanced Life Support Level 2 (ALS-2): Services shall be defined as advanced life support (ALS) services provided to a patient including any of the following medical procedures: (i) manual defibrillation/cardioversion, (ii) endotracheal intubation, (iii) central venous line, (iv) cardiac pacing, (v) chest decompression, (vi) surgical airway or (vii) intraosseous line, and the administration of three (3) or more medications. (4) Ground transport mileage (GTM): Shall be assessed in statute mile from the location of the incident scene, or center point of a fire demand zone where an incident scene or address is located, to a hospital or other facility where a patient is transported. 1305:52835.2 (c) The schedule of rates for emergency ambulance transport services by the Chesterfield County Department of Fire and Emergency Medical Services and by the Ettrick- Matoaca Volunteer Rescue Squad shall be as follows: Service Fee BLS $350.00 ALS-1 $385.00 ALS-2 $385.00 GTM $7.50 per loaded mile in addition to transport charges. (d) The Chief of the Fire Department is hereby authorized and directed to establish rules and regulations for the administration of the charges imposed by this section, including, but not limited to, a subscription program for County residents and payment standards for those persons who demonstrate economic hardship, as permitted by applicable law. That this ordinance shall become effective on January 1, 2002. 1305:52835.2 An Affiliate of Media General Advertising Affidavit (This is not a bill PleJse pay from invoice) P, O, Box 85333 Richmond, Virginia 23293-8001 (804) 649-6000 CHE,qTF. R FIRI J) f/OA RI) f)F ,ql JPF RVLq©R ,q ATTN TJ~qA F/LKf3 P O F~OX 40 CHESTF, RFI'FJ,D VA 23 g32-0040 220806 Oq/16/2001 Date ...... Code Description 05/16120(} 1 121 R NOTICRTAKR N!©TIC'F, THAT THE R©ARD O 2 0il x 24_00 464 ~? Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKR NOTICRTAKE 'NOTIC[ was published ~y Richmond Newspapers, Inc. in the City of Richmond, Statj of Virginia, on the following dates: 05/09/2001 05/16/2001 AD HERE The first insertion being given .., o5/o9/7ool Sworn to and subscribed before me this_ Notary Public grate of Virginia ity of Richmond My Commission expires Supervisor THIS I A BILL. PLEA FROIV! INVOICE. THAN K YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 23, 2001 Item Number: 18. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Commen~: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on June 20, 2001 at 3:00 p.m. Preparer :~Lz~- ~ Lisa H. Elko Attachments: -] Yes Title: No Clerk to the Board 0241