01-10-2001 MinutesBOARD OF SUPERVISORS
MINUTES
January 10, 2001
Supervisors in Attendance:
Mrs. Renny B. Humphrey, Chairman
Mr. Kelly E. Miller, Vice Chrm.
Mr. Edward B. Barber
Mr. J. L. McHale, III
Mr. Arthur S. Warren
Mr. Lane B. Ramsey
County Administrator
Staff in Attendance:
Mr. George Braunstein,
Dir., Community Services
Board
Mr. Craig Bryant, Dir.,
Utilities
Mr N. E. Carmichael,
Commissioner of Revenue
Ms Marilyn Cole, Asst.
County Administrator
Mr Mike Dance, Asst.
Dir., Accounting
Ms Rebecca Dickson, Dir.,
Budget and Management
Mr James Dunn, Dir.,
Economic Development
Mr William D. Dupler,
F.~ilding Official
Ms. Lisa Elko,
Clerk
Chief Stephen A. Elswick,
Fire Department
M~~. Karla J. Gerner, Dir.,
Human Resource Mgmt.
Mr. Bradford S. Hammer,
Deputy Co. Admin.,
Human Services
Mr. John W. Harmon,
Right-of-Way Manager
Mr. Russell Harris,
County Ombudsman
Mr. Thomas E. Jacobson,
Dir., Planning
Mr. Donald Kappel, Dir.,
Public Affairs
Ms. Patricia Kizzie, Chief
of Admin. Services,
Social Services
Mr. R. John McCracken,
Dir., Transportation
Mr. Richard M. McElfish,
Dir., Env. Engineering
Mr. Steven L. Micas,
County Attorney
Mr. Francis Pitaro, Dir.,
General Services
Mr. James J. L. Stegmaier,
Deputy Co. Admin.,
Management Services
Mr. M. D. Stith, Jr.,
Deputy Co. Admin.,
Community Development
Mr. Thomas A. Taylor, Dir.,
Block Grant Office
Mr. Ramsey called the regularly scheduled meeting to order at
4:04 p.~.
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1. ORGANIZATIONAL MEETING
1.A. ELECTION OF CHAIRMAN AND VICE CF_AIRMAN
Mr. Ramsey stated that the first order of business would be the
election of Chairman and Vice Chairman.
Mr. Warren expressed appreciation to County staff and fellow
Board members for the opportunity to serve as Chairman for 2000
and for the accomplishments that led to a successful year. Mr.
Warren then nominated Mrs. Humphrey to serve as Chairman for
2001.
Mr. Miller seconded the nomination.
Mr. Ramsey closed the nominations for the election of Chairman
of the Board of Supervisors.
The vote on election of Mrs. Humphrey to serve as Chairman of
the Board of Supervisors for 2001 was as follows:
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
Mrs. Humphrey was elected as Chairman.
Mr. Ramsey congratulated Mrs. Humphrey on being elected as
Chairman for 2001.
Mrs. Humphrey expressed appreciation to the Board members for
their confidence and the working relationships they enjoy. She
stated that, since her presence on the Board, a number of key
initiatives have placed Chesterfield County above and beyond
many others -- the Award for Continuing Excellence (ACE)
recognition; Triple AAA bond ratJ. ng; and the commitment to
quality service. She further stated that the County is
committed to having an open process of government and should be
proud of its accomplishments. She stated that the projects and
initiatives of the 1996 bond referendum are now coming to
fruition and requested that Mr. Ramsey prepare a summary of the
status each of the bond referendum initiatives. She stated
that she feels the Board should look well into the future at
high speed rail and suggested that the Board hold a work
session and invite persons in the region who are dealing with
the issue. She requested that Mr. Ramsey direct staff to study
the future of County's public water supply fifty years from
now. She further requested that staff review the Lake Genito
Study that was completed many years ago. She stated that she
feels the County should begin to forge relationships with its
southern and western neighbors who are beginning to grow and
change as Chesterfield did thirty years ago, and suggested that
the County host a regional event to discuss issues such as
water supply with these neighbors. She further stated that
growth is a major concern of the County and indicated that we
are seeing the benefits of growth management strategies
executed approximately ten years ago, noting that the County
has grown an average of two percent per year over the past ten
years -- a healthy growth rate. She stated that the growth
management strategies have strengthened the County's bond
rating and its capacity to borrow money, as well as
strengthened the Board's commitment for fiscal management. She
requested that a fact sheet relatiw~ to growth management tools
be prepared to better educate the public. She stated that the
Board will work with the County's legislative delegation to
prepare legislation which will serve the residents of the
County and indicated that 2001 will be a prosperous year for
Chesterfield County.
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Mrs. Humphrey nominated Mr. Miller to serve as Vice Chairman
for 2001.
Mr. Warren seconded the nomination.
Mrs. Humphrey closed the nominations for the election of Vice
Chairman of the Board of Supervisors.
The vote on election of Mr. Miller to serve as Vice Chairman of
the Board of Supervisors for 2001 was as follows:
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
Mr. Miller was elected as Vice Chairman.
Mr. Miller expressed appreciation for the opportunity to serve
as Vice Chairman. He stated that the citizens are his primary
concern, and indicated that he feels the Board should give them
the best representation at the lowest possible cost.
Mrs. Humphrey congratulated Mr. Miller on being elected as Vice
Chairman for 2001.
1.B. CONSIDERATION OF BOARD APPOINTMENTS
On motion of Mr. Warren, seconded by Mr. McHale, the Board
suspended its rules at this time to allow simultaneous
nomination/appointment/reappointment of members to serve on the
Tri-Cities Area Metropolitan Planning Organization; the
Metropolitan Richmond Convention and Visitors Bureau; the
Capital Area Workforce Investment Policy Board and Crater
Workforce Investment Policy Board; the Carpenter Center Board
of Directors; the Maymont Foundation; and the Social Services
Board.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
o TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION
On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board
simultaneously nominated/reappointed Mrs. Renny B. Humphrey to
serve on the Tri-Cities Area Metropolitan Planning
Organization, whose term is effective immediately and will
expire December 31, 2001.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
o METROPOLITAN RICHMOND CONVENTION AND VISITORS BUREAU
On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board
simultaneously nominated/reappointed Mrs. Renny B. Humphrey to
serve on the Metropolitan Richmond Convention and Visitors
Bureau, whose term is effective immediately and will expire
December 31, 2001.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
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o CAPITAL AREA WORKFORCE INVESTMENT POLICY BOARD AND CRATER
WORKFORCE INVESTMENT POLICY BOARD
On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board
simultaneously nominated/reappointed Mr. Bradford Hammer to
serve on both the Capital Area Workforce Investment Policy
Board and the Crater Workforce Investment Policy Board, whose
term is at the pleasure of the Board. (It is noted the Capital
Area Workforce Investment Policy Board and the Crater Workforce
Investment Policy Board were formerly one board, known as the
Capital Area Training Consortium.)
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
o CARPENTER CENTER BOARD OF DIRECTORS
On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board
simultaneously nominated/reappointed Mr. J. L. McHale, III to
serve on the Carpenter Center Board of Directors, whose term is
at the pleasure of the Board.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
0 MAYMONT FOUNDATION
On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board
simultaneously nominated/reappointed Mr. Kelly E. Miller to
serve on the Maymont Foundation, whose term is effective
immediately and expires December 31, 2001.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
o SOCIAL SERVICES BOARD
On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board
simultaneously nominated/appointed Mr. Kelly E. Miller to serve
on the Social Services Board, whose term is effective
immediately and expires December 31, 2003.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
Mrs. Humphrey confirmed the following committee appointments:
O BUDGET AND AUDIT COMMITTEE
Mr. McHale and Mr. Warren (Unspecified Term)
o COUNTY EMPLOYEE BENEFITS COMMITTEE
Mr. Barber and Mrs. Humphrey (Unspecified Term)
o DRUG COURT COMMITTEE
Mr. Miller and Mr. McHale (Unspecified Term)
o SCHOOL BOARD LIAISON COMMITTEE
Mr. Warren and Mr. Barber (Unspecified Term)
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O SOLID WASTE ADVISORY COM/~ITTEE
Mrs. Humphrey and Mr. Miller
(Term would be for one year beginning January 1,
expiring December 31, 2001)
2001 and
o COALITION OF HIGH GROWTH COMMUNITIES
Mr. McHale (Unspecified Term)
1oC.
ADOPTION OF MEETING PROCEDURES GOVERNING BOARD OF
SUPERVISORS
On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board
adopted the Meeting Procedures Governing the Board of
Supervisors for 2001. (It is noted a copy of the 2001
Procedures of the Board of Supervisors is filed with the papers
of this Board.)
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
1 D. SETTING OF REGULAR MEETING DATES FOR 2001
Mr. McHale stated that concerns were expressed during the
Budget and Audit Committee meeting relative to additional time
needed for budget work sessions. He suggested that the Board
begin their meetings during the budget season at 3:00 p.m.
Mr. Barber stated that he would prefer the Board meetings begin
at 4:00 p.m. to allow him to teach a full day prior to the
meeting. He further stated that he is agreeable to meeting on
a Saturday or a full day during the week for budget
presentations and requested that the Board adopt its meeting
schedule as presented with the flexibility of adding an
additional day to hear budget presentations.
There was brief discussion relative to the possibility of
beginning the Board meetings at 3:30 during the budget season.
Mr. McHale expressed concerns relative to the necessity for
additional time to hear budget presentations and stated that he
feels 2001 will be a challenging year because of the car tax
abatement and other revenue constraints by the General
Assembly.
Mr. Miller stated that he feels the budget is one of the most
important issues the Board must deal with, and indicated that
he feels the Board should take as much time as possible to hear
the budget presentations.
Mrs. Humphrey suggested that the Board convene at 3:30 p.m.
during the budget season and reserve within their personal
schedules a work day, if needed, to be designated for budget
presentations.
Mrs. Humphrey then made a motion, seconded by Mr. McHale, for
the Board to adopt the amended regular and special meeting date
schedule for 2001, as follows:
January 10, 2001 at 4:00 p.m.
January 24, 2001 at 3:30 p.m.
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February 21, 2001 at 3:30 p.m.
February 28, 2001 at 3:30 p.m.
March 14, 2001 at 3:30 p.m.
March 21, 2001 at 3:30 p.m.
April 4, 2001 at 4:00 p.m.
April 25, 2001 at 4:00 p.m.
May 23, 2001 at 4:00 p.m.
June 20, 2001 at 3:00 p.m.
July 25, 2001 at 3:00 p.m.
August 22, 2001 at 3:00 p.m.
September 12, 2001 at 4:00 p.m.
September 26, 2001 at 4:00 p.m.
October 10, 2001 at 4:00 p.m.
October 24, 2001 at 4:00 p.m.
November 14, 2001 at 4:00 p.m.
November 28, 2001 at 4:00 p.m.
December 19, 2001 at 4:00 p.m.*
* Third Wednesday (to allow time to advertise zoning cases)
Special Meeting Dates for 2001
Budget Public Hearing - March 21, 2001 at 7:00 p.m. Public Meeting Room
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
2. APPROVAL OF MINUTES FOR DECE~3ER 20, 2000
On motion of Mr. McHale, seconded by Mr. Barber, the Board
approved the minutes of December 20, 2000, as submitted.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
COUNTY ADMINISTRATOR'S COMMENTS
Mr. Ramsey stated that Mr. Warren requested d report on
the taste issue with the County's water supply.
Mr. Bryant recognized Dr. Robert Hoehn, engineer with
Black and Veatch, a national consulting firm with
extensive experience in water treatment that is assisting
the County with the taste issue. He stated that, since
the first week in December, the Utilities Department has
received calls sporadically from citizens expressing
concerns relative to the taste of the water. He further
stated that the taste has been described as "metallic" and
"bitter." He stated that the Addison-Evans Water
Production Facility serves 60-90,000 people daily. He
further stated that, during the period that concerns have
been expressed, all water quality tests have indicated
that the water is safe for consumption. He stated that,
in addition to the standard tests, metals analysis was
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performed on the waters from the Swift Creek Reservoir,
the treated water, and the chemicals used to treat the
water, and indicated that all of those tests were normal.
He further stated that it was initially believed that the
taste issue was associated with the disinfectant residual.
He stated that the residual was reduced, which had some
impact, but did not eliminate the taste. He further
stated that, because the taste had not been experienced in
the past, the County requested that Black and Veatch
provide assistance with the issue. He stated that, based
on the consultant's input, several changes have been
instituted at the water treatment plant and noted that the
only change that has had a positive impact until recently
was the reduction in disinfectant. He further stated
that, while the disinfectant was lowered, it was kept at
a level to assure that the water is safe for consumption.
He stated that additional laboratory testing indicated
that, if the disinfectant were removed from the water, the
taste disappears. He further stated that removal of the
disinfectant entirely would result in water that is not
safe for consumption. He stated that, to eliminate
potential sources of the taste, the chemical storage tanks
were drained, inspected, cleaned and replaced with
chemicals which required that the plant be taken out of
service from December 20 until December 27, 2000. He
further stated that the plant was returned to operation at
half capacity so that evaluations of modifications to the
treatment process could continue. He stated that the
taste also appears to be related to temperature,
indicating that, if the water is allowed to warm, the
taste is significantly reduced or eliminated which is
consistent with research data confirming that some tastes
in drinking water are more apparent when water is cold.
He further stated that, because of the difficulty in
identifying and quantifying the taste, a taste panel of
plant staff that are most sensitive to the taste has been
identified to conduct taste tests. He stated that
protocols from the consultant are being followed as to how
to conduct the taste tests to more accurately identify and
quantify the taste. He further stated that Utilities
employees will continue to work with the consultant to try
and identify where the taste is coming from and eliminate
it. He stated that, if the taste cannot be eliminated,
the Utilities Department would consider taking the plant
off line again as a courtesy to its customers, but
indicated that this would not be done because of safety
issues -- he is confident that the water is safe for
consumption. He noted that the primary concern is to
provide citizens with a safe drinking water supply and to
eliminate the taste. He called forward Dr. Hoehn to
provide his perspective relative to the issue.
When asked, Mr. Bryant stated that the majority of taste
issues appear to be in the service area of the Addison-
Evans Water Production Facility. He further stated that
there is a slight difference in the chemicals used at the
Addison-Evans Facility and the County's other two water
sources to produce the chloramines for the disinfection
process. He stated that much more significant taste and
odor problems have been experienced in the past, but
indicated that the taste issue currently being experienced
is different than in the past.
Mr. Miller expressed concerns relative to cloudy water at
both his home and office.
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Mr. Bryant stated that colder water contains more gas and
indicated that complaints about cloudy water are sometimes
received during cold weather.
Dr. Robert Hoehn stated that he has designed experimental
protocols within the treatment plant and outlined a
program of trying to eliminate variables one by one. He
further stated that, after contacting colleagues in the
water treatment field who use chloramines for
disinfecting, he has not located anyone who has
experienced the same type of taste problem. He stated
that, after reviewing data, he is convinced the problem is
aesthetic in nature and the taste issue evolved because of
two coincidental things -- the drop in temperature and the
chloramine residual. He further stated that he is
confident the water is safe for consumption.
There was brief discussion relative to the concentrations
of the compounds used in the disinfection process.
When asked, Dr. Hoehn stated that he examined the Swift
Creek Reservoir data and indicated that he is confident
there is nothing in the reservoir itself that is creating
the problem from the standpoint of biological growth or
chemical contamination.
There was brief discussion relative to the processes
established by the State Health Department for the
treatment of public drinking water and to complaints of
odor in the water and the relationship of these complaints
to the taste issue.
Mr. Warren questioned the effectiveness of water filters
for eliminating taste and odor problems.
Dr. Hoehn stated that home processing units can be very
effective when properly operated to take out the chlorine
and any other compounds that might cause taste issues. He
further stated that customers need to be careful to change
filters on regular intervals as recommended by the
manufacturer.
Mr. Warren expressed concerns relative to communicating
the safety of the drinking water to the public.
Mr. Bryant stated that, once the situation has been
resolved, a notice relative to the findings could be
placed in customers' water bills. He further stated that,
in the interim, the news media appears to be the most
effective means of communication.
When asked, two members out of the entire audience
indicated that they have experienced problems with odor or
taste in their drinking water.
Mr. Ramsey stated that the Chesterfield Community Services
Board (CSB) has been informed by the Rehabilitation
Accreditation Commission (CARF), that all mental health,
mental retardation and substance abuse programs and
services have been accredited for a period of three years,
including the divisions of Psychosocial Rehabilitation;
Integrated Behavioral Health Programs; Employment
Services; and Community Services. He further stated that
the accreditation outcome represents the highest level of
accreditation, and marks the second consecutive three-year
accreditation awarded to the CSB.
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Mrs. Humphrey presented the accreditation award to Mr.
Braunstein, accompanied by three members of his staff, and
commended them on the efforts that led to the recognition.
Mr. Braunstein expressed appreciation to the Board for the
recognition. He introduced members of his staff whose
efforts led to the highest level of accreditation -- Mr.
Ted Groves, Ms. Kelly Fried, and Ms. Sue Tatum.
4. BOARD COMMITTEE REPORTS
There were no Board Committee Reports at this time.
REQUESTS TO POSTPQNE ACTION, ADDITIONS, OR CHANGES IN THE
ORDER OF PRESENTATION
On motion of Mr. McHale, seconded by Mr. Barber, the Board
replaced and moved Item 9.C.9.b., Adoption of Resolution
Relating to FY2001 Lease Purchase Financing, to follow Item 8.,
Deferred Streetlight Installation Approvals; added Item
9.C.9.c., Adoption of Resolution Requesting that Recreation
Access Grant Funds be Used for Construction of Access Road for
Grove Shaft Park, Phase I; added Item 9.C.11.b., Award of
Construction Contract for Courthouse Tank Painting; added Item
9.C.12., Initiation of an Application for Substantial Accord to
Permit a Visitors' Center for the Falling Creek Ironworks
Historical Site; and adopted the Agenda, as amended.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
6. RESOLUTIONS AND SPECIAL RECOGNITIONS
o RECOGNIZING THE MEMBERS OF THE TAX STRUCTURE COMMITTEE
Ms. Dickson introduced members of the Tax Structure Committee
who were present at the meeting.
On motion of the Board, the following resolution was adopted:
WHEREAS, in January 2000, the Chesterfield County Board of
Supervisors appointed a Tax Structure Committee to study the
County's current tax structure to ensure its equity, viability
and appropriateness for the future; and
WHEREAS, the Board of Supervisors desired that the
Committee's membership represent the interests of citizens and
businesses throughout the County and appointed members from a
variety of backgrounds, avocations, and community groups; and
WHEREAS, the Committee was charged with recommending a
stable tax structure that fairly balances the responsibility
for service delivery among all segments of the community; and
WHEREAS, the Committee's recommendations were to be
consistent with the County's economic development priorities;
and
WHEREAS, the Committee's recommendations were to be
revenue-neutral and could include items that would require
General Assembly approval; and
WHEREAS, after an initial data gathering process, the
Committee divided into three subcommittees to examine business
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taxes and economic development strategies, to review individual
and residential taxes, and to provide strategic planning for
the Committee; and
WHEREAS, the Committee and subcommittees met biweekly from
February 2000 to November 2000 and worked diligently for those
ten months evaluating and considering the current tax structure
and potential recommendations; and
WHEREAS, the Committee held two public hearings to receive
citizen input on preliminary ideas of the Committee and then
presented its findings and recommendations to the Board of
Supervisors on November 21, 2000.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors hereby expresses its gratitude and
appreciation to the members of the Tax Structure Committee and
hereby recognizes the members of the Committee: Mr. Gary
Thomson, Mr. Dick Arnold, Mr. Bill Baxter, Mr. Larry Belcher,
Dr. Walter Beam, Mr. Ike Carmichael, Mr. Steven Erie, Mr.
Robert Franklin, Mr. Frank Genovese, Ms. Patricia Harper, Mr.
Mark Long, Mr. Robert Palmer, Mr. David Robinson, Ms. Susan
Sprigg, and Mr. James Traudt for their diligent work on and
their dedicated service to the citizens of Chesterfield County.
A_ND, BE IT FURTHER RESOLVED, that a copy of this
resolution be presented to the members of the Tax Structure
Committee and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
Mrs. Humphrey presented executed resolutions to members of the
Tax Structure Committee who were ]present at the meeting and
expressed appreciation for their diligent efforts.
(It is noted that resolutions will be presented to the members
of the Tax Structure Committee who were unable to attend the
meeting at a later date.)
Mr. Barber excused himself from the meeting.
7. WORK SESSIONS
o PRESENTATION OF INFORMATION REGARDING THE NEIGHBORHOOD
STRATEGY
Mr. Jacobson stated that the greatest planning issue of the
County's future will be how to sustain the vitality and health
of its communities and neighborhoods. He further stated that
Mr. Ramsey appointed a Neighborhood Strategy Team in 1999 to
review the current health of the County's communities and
identify long term actions and recommendations to the Board of
Supervisors to maintain the health of the County and its
communities. He stated that the County was divided into 25
communities to track statistical data and trends. He reviewed
statistical indicators, including five year assessment trends;
percentage of single family homes that are owner-occupied; and
Part I crimes per capita. He stated that the Neighborhood
Strategy Team concluded that the County's communities are
relatively healthy with few blighted areas. He further stated
that most of the health issues in the County involve small
isolated properties that are not maintained and noted that, if
left untreated, these isolated cases will grow and will
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influence the values and culture of the neighborhood. He
reviewed the economic impact that blight will have on
communities and referenced a Chesterfield County community that
is dealing with blight issues whose increased tax base has been
at a very slow rate compared to the rest of the County. He
stated that one of the scenarios explored was ~Staying the
Course" or continuing the County's current efforts in code
enforcement, concentrating CDBG funds in specific areas by
establishing an enterprise zone, and establishment of community
policing. He further stated that the other scenario explored
was a more proactive strategy of preventing blight from
occurring by seeking out blighting influences and eliminating
them through a variety of actions consistent with the
recommendations in the report. He presented the economic
results of the two scenarios -- if the County continues its
current efforts, the cost of blight to the taxpayers will be
more than $30 million per year in 2020; and if the County takes
a proactive approach to blight, the cost will be more in the
range of $10 million. He stated that the cost of preventative
actions being recommended by the committee over time will range
from $1 to $3 million and indicated that the benefit of the
actions will be more than $20 million per year. He cautioned
the Board that these numbers are economic projections and not
exact; however, the difference is quite significant.
When asked, Mr. Jacobson stated that costs for blight
prevention include loss of tax revenue as well as additional
cost of services that may be necessary because of blight.
Mr. McHale expressed concerns relative to the impact blight
will have on citizens because of decreased property values.
Mr. Miller stated that quality of life in general is also
impacted by blighted conditions.
Mr. Jacobson reviewed recommendations of the Neighborhood
Strategy Committee, including a blight eradication strategy --
adoption of a blight ordinance and initiation of a demolition
program; mobile home strategy; proactive Code enforcement;
developing Community Support Teams; Zoning Ordinance Amendment
to provide a real estate tax incentive for reinvesting in
property; identifying focal points for communities; advertising
and publishing information for the County's 25 communities;
landscaping/streetscape improvements along major roads and
gateways; expanding community policing efforts; and looking at
the commercial/industrial zoning ordinance to provide greater
flexibility for a wider range of uses in older buildings. He
stated that the issue of blight is a County-wide issue and
indicated that the next steps include incremental expansion of
code enforcement programs; identifying a funding source for
demolition funds in the Capital Improvements Program; and
consideration of the blight eradication program and a tax
incentive ordinance.
Mr. Ramsey stated that dealing with blight from an economic
standpoint appears to be a unique approach and indicated that
leaders of the Institute of Government at the University of
Virginia have expressed an interest in working with the County
to enhance the economic model. He commended the Neighborhood
Strategy Team for their efforts.
Mr. McHale stated that frequently the impact of blight is
subtle and happens slowly over time. He further stated that
taking a long-range proactive approach to blight could present
future Boards of Supervisors with additional revenue without
raising tax rates. He requested that the Board be advised on
a regular basis relative to progress with the blight issue.
Mrs. Humphrey stated that it is important for citizens to get
involved in preserving their communities. She referenced a
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County ordinance change relative to inspection of rental units
that was brought before the Board five years ago and questioned
the possibility of studying this issue again.
Mr. Jacobson stated that the Committee is recommending a
proactive inspection program in selected neighborhoods through
the Building Inspection Department.
When asked, Mr. Jacobson stated that the Planning Commission
has held one public hearing relative to the mobile home
ordinance and will probably hold a second public hearing on the
ordinance change as well as the redevelopment strategy in
February or March 2001.
8. DEFERRED ITEMS
O STREETLIGHT INSTALLATION APPROVALS
Mr. McHale stated that the citizens
in Southcreek have
expressed safety concerns which led to the request for
streetlights.
There was brief discussion relative to the expiration date for
the cost quotations for the streetlight requests in Southcreek.
On motion of Mr. McHale, seconded, by Mr. Warren, the Board
approved the following streetlights:
Bermuda District
* Jumping Mallard Place, in the cul-de-sac, South Creek
Cost to install light: $6,554.81
* Broadbill Drive, in the cul-de-sac, South Creek
Cost to install light: $7,038.85
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9. NEW BUSINESS
o RELATING TO THE FY2001 LEASE PURCHASE FINANCING
Ms. Dickson stated that earlier today, the County sold $13.75
million in certificates of participation to fund a portion of
the Juvenile Detention Home, the expansion of the Information
Systems Technology building, T-hangars at the County Airport,
a portion of the Human Resource Management financial system,
and a portion of the Community Development information system.
She further stated that there were eight bidders and the
responsible bidder is ABN AMRO Financial Services at a true
interest cost of 4.31 percent. She noted that the true
interest costs of all of the bids were under 4.6 percent.
On motion of Mr. McHale, seconded by Mr. Warren, the Board
adopted the following resolution:
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY
OF CHESTERFIELD, VIRGINIA, APPROVING THE FORM AND
THE TERMS, CONDITIONS AND PROVISIONS OF A GROUND
LEASE, TO BE DATED AS OF JANUARY 1, 2001, TO BE
ENTERED INTO BY AND BETWEEN THE COUNTY, AS LESSOR,
AND SUNTRUST BANK OR A WHOLLY-OWNED LEASING
SUBSIDIARY THEREOF, AS LESSEE, PROVIDING FOR THE
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LEASING BY THE COUNTY OF THE SITES OF THE COUNTY'S
EXISTING JUVENILE DETENTION HOME, JUVENILE COURTS
BUILDING AND INFORMATION SYSTEMS TECHNOLOGY BUILDING
AND AN AIRPORT HANGAR AT THE CHESTERFIELD COUNTY
AIRPORT AND SUCH BUILDINGS NOW OR HEREAFTER EXISTING
THEREON, AND AUTHORIZING AND DIRECTING THE COUNTY
ADMINISTRATOR OR DEPUTY COUNTY ADMINISTRATOR TO
EXECUTE AND DELIVER SUCH GROUND LEASE; APPROVING THE
FORM AND THE TERMS, CONDITIONS AND PROVISIONS OF A
LEASE/PURCHASE AGREEMENT, TO BE DATED AS OF JANUARY
1, 2001, TO BE ENTERED INTO BY AND BETWEEN SUNTRUST
BANK OR A WHOLLY-OWNED LEASING SUBSIDIARY THEREOF,
AS LESSOR, AND THE COUNTY, AS LESSEE, PROVIDING FOR
THE LEASING TO THE COUNTY OF SUCH SITES AND
BUILDINGS AND A FINANCIAL/HUMAN RESOURCES
INFORMATION SYSTEM AND A COMMUNITY DEVELOPMENT
INFORMATION SYSTEM TO BE ACQUIRED AND INSTALLED FOR
THE COUNTY AND AUTHORIZING AND DIRECTING THE COUNTY
ADMINISTRATOR OR DEPUTY COUNTY ADMINISTRATOR TO
EXECUTE AND DELIVER SUCH LEASE/PURCHASE AGREEMENT;
APPROVING THE FORM AND THE TERMS, CONDITIONS AND
PROVISIONS OF A TRUST AGREEMENT, TO BE DATED AS OF
JANUARY 1, 2001, TO BE ENTERED INTO BY AND AMONG THE
COUNTY, SUNTRUST BANK, AS TRUSTEE, AND SUNTRUST BANK
OR A WHOLLY-OWNED LEASING SUBSIDIARY THEREOF, AS
LESSOR UNDER THE LEASE/PURCHASE AGREEMENT AND
AUTHORIZING THE COUNTY ADMINISTRATOR OR DEPUTY
COUNTY ADMINISTRATOR TO EXECUTE AND DELIVER SUCH
TRUST AGREEMENT; AUTHORIZING THE MEMBERS OF SUCH
BOARD AND THE OFFICIALS AND EMPLOYEES OF SUCH COUNTY
TO TAKE FURTHER ACTION TO CARRY OUT THIS RESOLUTION
AND THE TRANSACTIONS CONTEMPLATED HEREBY AND BY THE
AFOREMENTIONED GROUND LEASE, REAL PROPERTY LEASE/
PURCHASE AGREEMENT AND TRUST AGREEMENT; AND MAKING
CERTAIN FINDINGS AND DETERMINATIONS
WHEREAS, the Board of Supervisors (the "Board") of the
County of Chesterfield, Virginia (the "County"), has determined
that it is advisable for the County to enter into a Ground
Lease, to be dated as of January 1, 2001, by and between the
County, as lessor, and SunTrust Bank or a wholly-owned leasing
subsidiary thereof (hereinafter defined as "the "Leasing
Company"), as lessee, providing for the leasing by the County
to the Leasing Company of the sites of the County's existing
Juvenile Detention Home, Juvenile Courts Building and
Information Systems Technology Building and an Airport Hangar
at the Chesterfield County Airport and such buildings now or
hereafter existing thereon and has heretofore conducted a
public hearing with respect to the same in accordance with
Section 15.2-1800.B of the Code of Virginia, 1950, on November
8, 2000; and
WHEREAS, the B6ard has determined that it is advisable for
the County to enter into a Lease/Purchase Agreement, to be
dated as of January 1, 2001, by and between the Leasing
Company, as lessor, and the County, as lessee, providing for
the leasing by the County from such sites and such buildings
and a Financial/Human Resources Information System and a
Community Development Information System to be acquired and
installed for the County; and
WHEREAS, the Board has determined that it is advisable for
the County to enter into a Trust Agreement (hereinafter defined
as the "Trust Agreement"), to be dated as of January 1, 2001,
by and among SunTrust Bank, as Trustee (hereinafter defined as
the "Trustee"), the Leasing Company and the County;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF CHESTERFIELD, VIRGINIA:
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SECTION 1. Definitions
"Ground Lease" shall mean the Ground Lease, to be dated
January 1, 2001, to be entered into by and between the County,
as lessor, and the Leasing Company,. as lessee.
"Lease/Purchase Agreement" shall mean Lease/Purchase
Agreement, to be dated as of January 1, 2001, to be entered
into by and between the Leasing Company, as lessor, and the
County, as lessee, providing for the leasing of the Project to
the County.
"Leasing Company" shall mean SunTrust Bank, a banking
corporation organized and existing under and by virtue of the
laws of State of Georgia, or a wholly-owned leasing subsidiary
of SunTrust Bank.
"Project" shall have the meaning given to such term in
Article I of the Lease/Purchase Agreement.
"Trust Agreement" shall mean the Trust Agreement, to be
dated as of January 1, 2001, to be entered into by and among
the Trustee, the Leasing Company and the County.
"Trustee" shall mean SunTrust Bank, a banking corporation
organized and existing under and by virtue of the laws of the
State of Georgia and having a corporate trust office in the
City of Richmond, Virginia.
"2001 Certificates" shall mean the Certificates of
Participation, Series 2001, dated January 1, 2001, to be issued
under the Trust Agreement.
SECTION 2. Findings and Determinations.
hereby finds and determines that:
The Board
(a) The leasing of the Project is presently essential to
the County and is anticipated to continue to be essential to
the County.
(b) The representations set forth in Section 2.1 of the
Lease/Purchase Agreement are true and correct on and as of the
date of adoption of this Resolution.
(c) The statements set forth in Section 4.4 of the
Lease/Purchase Agreement accurately reflect the intention of
the Board with respect to the subject matter thereof, subject
to the qualification recited therein that the Board is not
empowered to make any commitment beyond the current fiscal year
of the County.
(d) A Summary Notice of Sale of the 2001 Certificates
(the "Summary Notice of Sale") was published on January 3,
2001, in The Bond Buyer, a financial journal published in the
City of New York, New York, and a Detailed Notice of Sale of
the 2001 Certificates, dated January 2, 2001 (the "Detailed
Notice of Sale"), an Official Bid Form relating to the 2001
Certificates (the "Official Bid Form") and a Preliminary
Offering Statement, dated January 2, 2001 relating to the
Certificates (the "Preliminary Offering Statement"), were
prepared and distributed to prospective purchasers of the 2001
Certificates.
(e) The Summary Notice of Sale and the Detailed Notice of
Sale provided that sealed bids for the purchase of the 2001
Certificates would be received by or on behalf of the County,
at Room 402, 4th Floor, Chesterfield County Administration
Building, 9901 Lori Road, Chesterfield, Virginia 23832, until
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11:00 A.M., Eastern Standard Time, on Wednesday, January 10,
2001, at which time and place all sealed bids would be publicly
opened.
(f) Pursuant to the Detailed Notice of Sale, eight (8)
bids for the purchase of the 2001 Certificates were received,
each accompanied by a certified or bank cashier's good faith
check payable to the order of the County of Chesterfield,
Virginia, in the amount of $137,250, or in lieu thereof a
Surety Bond as provided in the Detailed Notice of Sale.
(g) The names of the bidders submitting each such bid and
the true interest cost resulting from each such bid are as
follows:
Name of Bidder
True Interest Cost
ABNAMRO
William R. Hough
First Union
Ferris Baker
Merrill Lynch
Davenport
BB&T
Morgan Keegan
4.310350%
4 332580
4 338821
4 364599
4 394820
4 416362
4 480801
4 515463
(h) After due consideration of all such bids, the Board
has determined that (I) ABN AMRO (the "Purchaser") is a
responsible bidder; (ii) of the bids received, the bid of the
Purchaser (the "Bid") is the bid to purchase the 2001
Certificates at the lowest true interest cost, determined in
accordance with the provisions of the Detailed Notice of Sale;
and (iii) the Bid is the best bid received, is in accordance
with the Detailed Notice of Sale and should be accepted.
(i) The Board has determined that the Bid, being a bid to
purchase the Certificates at a true interest cost of 4.310350%,
plus accrued interest from the date of the 2001 Certificates to
the date of. delivery thereof by the Trustee and payment
therefor by the Purchaser, with the 2001 Certificates to bear
interest at the rates per annum specified in the Bid, shall be
accepted and the 2001 Certificates shall be awarded to the
Purchaser.
(j) The details of the 2001 Certificates shall be as set
forth in the Detailed Notice of Sale, the Preliminary Offering
Statement and the Bid of the Purchaser accepted pursuant to
Section 2(i) of this Resolution. The 2001 Certificates shall
be in the form set forth as Exhibit A to the Trust Agreement
and shall bear interest at the rates set forth in the Bid of
the Purchaser.
SECTION 3. Approval of the Form of the Ground Lease
and the Terms, Conditions and Provisions Thereof; Authorization
and Direction of Execution and Delivery of the Ground Lease.
The form of the Ground Lease presented to and filed with the
minutes of the meeting of the Board at which this Resolution is
being adopted and the terms, conditions and provisions thereof,
are hereby approved, ratified and confirmed, and the County
Administrator or any Deputy County Administrator is hereby
authorized and directed to execute and deliver to the Leasing
Company the Ground Lease in such form, together with such
changes as shall be approved by the County Administrator or
Deputy County Administrator executing the same upon advice of
counsel to the County, such approval to be conclusively
evidenced by his execution thereof.
SECTION 4. Approval of the Form of the Lease/Purchas~
Agreement and the Terms, Conditions and Provisions Thereof;
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Execution and Delivery of the Lease/Purchase Agreement. The
form of the Lease/Purchase Agreement presented to and filed
with the minutes of the meeting of the Board at which this
Resolution is being adopted and the terms, conditions and
provisions thereof (including in particular the Base Payments
required to be paid under Section 4.3(a) thereof as the same
shall be set forth in Exhibit C thereto and the other rental
payments required to be paid under such Section 4.3(a)) are
hereby approved, ratified and confirmed, and, subject to the
execution and delivery by the County of the Ground Lease in
accordance with Section 3, the County Administrator or any
Deputy County Administrator is hereby authorized and directed
to execute and deliver to the Leasing Company the
Lease/Purchase Agreement in such form, together with such
changes as shall be approved by the County Administrator or
Deputy County Administrator executing the same upon the advice
of counsel to the County, such approval to be conclusively
evidenced by his execution thereof.
SECTION 5. Approval of the Form of the Trust Agreement
and the Terms, Conditions and Provisions Thereof; Execution and
Delivery of the Trust Agreement; Approval of Appointment of
Trustee. (a) The form of the Trust Agreement presented to
and filed with the minutes of the meeting of the Board at which
this Resolution is being adopted and the terms, conditions and
provisions thereof, are hereby approved, ratified and
confirmed, and, subject to the execution and delivery by the
County of the Ground Lease in accordance with Section 3, the
County Administrator or any Deputy County Administrator is
hereby authorized and directed to execute and deliver the Trust
Agreement to the Trustee and the Leasing Company, together with
such changes as shall be approved by the County Administrator
or Deputy County Administrator executing the same upon the
advice of counsel to the County, such approval to be
conclusively evidenced by his execution thereof.
(b) The Board hereby approves the appointment of SunTrust
Bank as Trustee under the Trust Agreement.
SECTION 6. Offering Statement; Continuing Disclosure
Certificate; Certificates Concerning Offering Statement;
Ratification of Actions Taken With Respect to Summary Notice of
Sale, Detailed Notice of Sale, Official Bid Form and
Preliminary Offering Statement. The delivery to the Purchaser
of an Offering Statement, dated January 10, 2001, relating to
the 2001 Certificates, in substantially the form of the
Preliminary Offering Statement presented to the meeting of the
Board at which this Resolution is being adopted (the "Offering
Statement"), after the same has been completed by the insertion
of the maturities, interest rates and other details of the 2001
Certificates and by making such other insertions, changes or
corrections as the County Administrator, based on the advice of
the County's financial advisors and legal counsel (including
Bond Counsel), deems necessary or appropriate, is hereby
approved; and the Board hereby approves the use by the
Purchaser of the Offering Statement and the information
contained therein in connection with the sale of the 2001
Certificates. The Preliminary Offering Statement is "deemed
final" for purposes of Rule 15c2-12 promulgated by the
Securities and Exchange Commission pursuant to the Securities
Exchange Act of 1934. The County Administrator is hereby
further authorized to execute and deliver to the Purchaser a
Continuing Disclosure Certificate evidencing the County's
undertaking, to comply with the continuing disclosure
requirements of Paragraph (b) (5) of such Rule 15c2-12 to the
extent applicable to the 2001 Certificates, such Continuing
Disclosure Certificate to be in substantially the form set
forth in Appendix C to the form of the Preliminary Offering
Statement, together with such changes as shall be approved by
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the County Administrator upon the advice of counsel (including
the County Attorney or Bond Counsel to the County), such
approval to be conclusively evidenced by his execution of such
Continuing Disclosure Certificate. The County Administrator
and the Director of Accounting and the County Attorney are
hereby authorized and directed to execute on behalf of the
County and deliver to the Purchaser certificates in
substantially the forms referred to in the Offering Statement
under the caption "CERTIFICATES CONCERNING OFFERING STATEMENT".
The Board ratifies the actions taken with respect to the
preparation and publication of the Summary Notice of Sale and
the preparation and distribution of the Detailed Notice of
Sale, the Official Bid Form and the Preliminary Offering
Statement, all in the forms presented to and filed with the
minutes of the meeting of the Board at which this Resolution is
being adopted.
SECTION 7. Tax Covenant. The County covenants and
agrees to comply with the provisions of Sections 103 and 141-
150 of the Internal Revenue Code of 1986 and the applicable
Treasury Regulations promulgated thereunder throughout the term
of the 2001 Certificates.
SECTION 8. Further Action of the Board and of the
Officials and Employees of the County. The members of the
Board and the officials and employees of the County are hereby
authorized and directed to take any and all such further action
as upon advice of counsel to the County they shall deem
necessary or desirable in order to carry out, give effect to
and consummate the transactions contemplated by this Resolution
and by the terms of the Ground Lease, the Lease/Purchase
Agreement and the Trust Agreement and by any of the documents
referred to herein or therein or approved hereby or thereby.
SECTION 9. Repeal of Conflicting Resolutions. Ail
resolutions, or portions thereof, heretofore adopted by the
Board which are in conflict or inconsistent with this
Resolution are hereby repealed to the extent of such
inconsistency.
SECTION 10. Effectiveness of Resolution. This Resolution
shall be effective from and after its adoption.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
Mr. Ramsey stated that the interest rate is reflective of the
reason the County has worked so hard to obtain and retain its
Triple AAA bond ratings.
Ms. Dickson stated that the County's AAA general obligation
ratings were reaffirmed by all three rating agencies.
9.A. APPOINTMENTS
o SOLID WASTE ADVISORY COMMITTEE
On motion of Mr. McHale, seconded by Mr. Warren, the Board
suspended its rules at this time to allow simultaneous
nomination/appointment of a member to serve on the Solid Waste
Advisory Committee.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
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On motion or Mr. McHale, seconded ]Dy Mrs. Humphrey, the Board
simultaneously nominated/appointed Mr. Paul R. Swenson,
representing the Midlothian District, to serve on the Solid
Waste Advisory Committee, whose term is effective immediately
and expires December 31, 2003.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.B. STREETLIGHT INSTALLATION APPROVAL
After brief discussion, on motion of Mr. McHale, seconded by
Mrs. Humphrey, the Board approved the following streetlight
installation:
Bermuda District
* Quarterpath Lane and Walthall Drive
Cost to install streetlight: $2,615.40
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C. CONSENT ITEMS
9.C.1. SET DATES FOR PUBLIC HEARINGS
9.C.l.a. TO CONSIDER AMENDMENTS TO THE SUBDIVISION, ZONING
AND UTILITY ORDINANCES
On motion of Mr. McHale, seconded by Mr. Warren, the Board set
the date of February 21, 2001 at 7:00 p.m. for a public hearing
to consider amendments to the Subdivision, Zoning and Utility
Ordinances.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C.1 .b.
TO CONSIDER AMENDING SECTIONS 9-143 AND 9-174 OF
THE COUNTY CODE TO CHANGE THE DUE DATES FOR THE
REMITTANCE OF CONSUMER UTILITY TAX AND E911 TAX
On motion of Mr. McHale, seconded by Mr. Warren, the Board set
the date of January 24, 2001 at 7:00 p.m. for a public hearing
to consider amending Sections 9-14~3 and 9-174 of the County
Code to change the due dates for the remittance of Consumer
Utility Tax and Egll Tax.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9 .C.2 .
APPROVAL TO EXTEND THE TIME FOR PLA/qNING COMMISSION
RECOMMENDATIONS FOR ZONING ORDINANCE AMENDMENTS
RELATIVE TO ELECTRONIC MESSAGE CENTER SIGNS
On motion of Mr. McHale, seconded by Mr. Warren, the Board
granted the Planning Commission an additional one hundred days
to make its recommendation on the Zoning Ordinance Amendments
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01-18
relative to electronic message centers.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C,3. STATE ROAD ACCEPTANCE
On motion of Mr. McHale, seconded by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to ~ 33.1-229, Code of Virqinia, and the Department's
Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Type Chan.qe to the Secondary System of State Hi.qhways:
Basis for Change: Addition, New subdivision street
Statutory Reference: §33.1-229
Project: Green Vista ~ River's Bend
· Green Vista Court, State Route Number: 4788
Addition
From: Green Vista Dr., (Rt. 4787)
To: Cul-de-sac, a distance of: 0.09 miles.
Right-of-way record was filed on 11/30/1998 with the Office Of Clerk To Circuit Court in Pbl02; Pg. 1,
with a width of 40 Ft.
Green Vista Drive, State Route Number: 4787
From: Hogans Al., (Rt. 4835)
To: Green Vista Ct., (Rt. 4788), a distance of: 0.08 miles.
Right-of-way record was filed on 11/30/1998 with the Office Of Clerk To Circuit Court in Pbl02; Pg. 1,
with a width of 40 Ft.
· Green Vista Drive, State Route Number: 4787
From: Green Vista Ct., (Rt. 4788)
To: Cul-de-sac, a distance of: 0.04 miles.
Right-of-way record was filed on 11/30/1998 with the Office Of Clerk To Circuit Court in Pbl02; Pg. 1,
with a width of 40 Ft.
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And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by
of the Virginia Department
the Subdivision Street Requirements
of Transportation.
NOW, THEREFORE BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to ~ 33.1-229, Code of Virqinia, and the Department's
Subdivision
AND, BE IT FURTHER
clear and unrestricted
necessary easements for
AND, BE IT FURTHER
Street Requirements.
RESOLVED, that this Board guarantees a
right-of-way, as described, and any
cuts, fills and drainage.
resolution be forwarded to the ]Resident Engineer
Virginia Department ef Transportation.
Type Chanqe to the Secondary System of State Hiqhways: Addition
Basis for Change: Addition, New subdivision street
Statutory Reference: §33.1-229
Project: River's Bend, Section
· Inverness Drive, State Route Number: 4257
From: Hogans Al., (Rt. 4853)
To: Inverness Wy., (Rt. 4258), a distance of: 0.08 miles.
Right-of-way record was filed on 6/3/1998 with the Office Of Clerk To ,Circuit Court in Pb. 98; Pg. 89, with
a width of 50 Ft.
· Inverness Drive, State Route Number: 4257
From: Inverness Way., (Rt. 4258)
To: Cul-de-sac, a distance of: 0.03 miles.
Right-of-way record was filed on 6/3/1998 with the Office Of Clerk To Circuit Court in Pb. 98; Pg. 89, with
a width of 50 Ft.
· Inverness Place, State Route Number: 4259
From: Inverness Wy., (Rt. 4258)
To: Cul-de-sac, a distance of: 0.03 miles.
Right-of-way record was filed on 6/3/1998 with the Office Of Clerk To Circuit Court in Pb. 98; Pg. 89, with
a width of 50 Ft.
· Inverness Way, State Route Number: 4258
From: Inverness Dr., (Rt. 4257)
To: Inverness PI,, (Rt. 4259), a distance of: 0.09 miles.
Right-of-way record was filed on 6/3/1998 with the Office Of Clerk To Circuit Court in Pb. 98; Pg. 89, with
a width of 50 Ft.
· Inverness Way, State Route Number: 4258
From: Inverness PI., (Rt. 4259)
RESOLVED, that a certified copy of this
for the
01-20
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To: Cul-de-sac, a distance of: 0.03 miles.
Right-of-way record was filed on 6/3/1998 with the Office Of Clerk To Circuit Court in Pb. 98; Pg. 89, with
a width of 50 Ft.
And, further, the Board adopted the following resolution:
WHEREAS, the street described below is shown on plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the street meets the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to ~ 33.1-229, Code of Virqinia, and the Department's
Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Type Chan.qe to the Secondary System of State Hi.qhways:
Basis for Change: Addition, New subdivision street
Statutory Reference: §33.1-229
ProJect:
From:
To:
Addition
Hampton Park Drive, Extended
Hampton Park Drive, State Route Number: 5190
OtterdaJe Rd., (Rt. 667)
Existing Hampton Park Dr., (Rt. 5190), a distance of: 0.20 miles.
Right-of-way record was filed on 7/27/1997 with the Office Of Clerk To Circuit Court in Pb. 94; Pg. 87,
with a width of 90 Ft.
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to ~ 33.1-229, Code of Virginia, and the Department's
Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
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AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Type ChanRe to the Secondary System of State HiRhways: Addition
Basis for Change:
Addition, New subdivision street
Statutory Reference: §33.'1-229
Project: Otterdale Road Extended
· Otterdale Road, State Route Number: 667
From: Hull Street Rd., (Rt. 360)
To: Hampton Park Dr., (Rt. 5190), a distance of: 0.20 miles.
Right-of-way record was filed on 7/27/1997 with the Office Of Clerk To Circuit Court in Pb. 94; Pg. 87,
with a width of 50-90 Ft.
· Otterdale Road, State Route Number: 667
From: Hampton Park Dr., (Rt. 5190)
To: 0.48 Mi. South of Hampton Park Dr., (Rt. 5190), a distance of: 0.48 miles.
Right-of-way record was filed on 7/27/1997 with the Office Of Clerk To Circuit Court in Pb. 94; Pg. 87,
with a width of 50-90 Ft.
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to ~ 33.1-229, Code of Virqinia, and the Department's
Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the ]Resident Engineer for the
Virginia Department of Transportation.
Type Chan.qe to the Secondary System of State HiRhways: Addition
Basis for Change: Addition, New subdivision street
Statutory Reference: §33.1-229
Project: Hawkins Woods, Sec. 1 @ The Grove
· Grove Hill Road, State Route Number: 5471
From: Coalfield Rd., (Rt. 754)
To: Hawkins Wood Ln., (Rt. 5474), a distance of: 0.13 miles.
Right-of-way record was filed on 11/16/1998 with the Office Of Clerk To Circuit Court in Pb.101; Pg. 84,
with a width of Variable
01-22
· Grove Hill Road, State Route Number: 5471
From: Hawkins Wood Ln., (Rt. 5474)
To: .34 Mi. West of Cul-de-sac, a distance of: 0.11 miles.
Right-of-way record was filed on 11/16/1998 with the Office Of Clerk To Circuit Court in Pb. 101; Pg. 84,
with a width of Variable
· Grove Hill Road, State Route Number: 5471
From: .24 Mi. East of Coalfield Rd., (Rt. 754)
To: Cul-de-sac, a distance of: 0.23 miles.
Right-of-way record was filed on 11/16/1998 with the Office Of Clerk To Circuit Court in Pb.101; Pg. 84,
with a width of 70 Ft.
· Hawkins Wood Circle, State Route Number: 5472
From: Hawkins Wood Ln., (Rt. 5474)
To: Hawkins Wood Ct., (Rt. 5473), a distance of: 0.06 miles.
Right-of-way record was filed on 11/16/1998 with the Office Of Clerk To Circuit Court in Pb. 101; Pg. 84,
with a width of 40 Ft.
· Hawkins Wood Circle, State Route Number: 5472
From: Hawkins Wood Ct., (Rt. 5473)
To: Hawkins Wood Ct., (Rt. 5473), a distance of: 0.02 miles.
Right-of-way record was filed on 11/16/1998 with the Office Of Clerk To Circuit Court in Pb. 101; Pg. 84,
with a width of 40 Ft.
· Hawkins Wood Circle, State Route Number: 5472
From: Hawkins Wood Ct., (Rt. 5473)
To: Cul-de-sac, a distance of: 0.06 miles.
Right-of-way record was filed on 11/16/1998 with the Office Of Clerk To Circuit Court in Pb. 101; Pg. 84,
with a width of 40 Ft.
· Hawkins Wood Circle, State Route Number: 5472
From: Hawkins Wood Ln., (Rt. 5474)
To: Cul-de-sac, a distance of: 0.05 miles.
Right-of-way record was filed on 11/16/1998 with the Office Of Clerk To Circuit Court in Pb. 101; Pg. 84,
with a width of 40 Ft.
· Hawkins Wood Court, State Route Number: 5473
From: Hawkins Wood Cr., (Rt. 5472)
To: Hawkins Wood Cr., (Rt. 5472), a distance of: 0.05 miles.
Right-of-way record was filed on 11/16/1998 with the Office Of Clerk To Circuit Court in Pb. 101; Pg. 84,
with a width of 130 Ft.
· Hawkins Wood Lane, State Route Number: 5474
From: Grove Hill Rd., (Rt. 5471)
To: Hawkins Wood Cr., (Rt. 5472), a distance of: 0.09 miles.
Right-of-way record was filed on 11/16/1998 with the Office Of Clerk To Circuit Court in Pb. 101' Pg. 84,
with a width of 70 Ft.
And, further, the Board adopted the following
WHEREAS, the street described below is
01-23
resolution:
shown on plat
i/iO/Oi
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the street meets the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to ~ 33.1-229, Code of Virginia, and the Department's
Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Type Chanqe to the Secondary System of State Hiqhways: Addition
Basis for Change: Addition, New subdivision street
Statutory Reference: §33.1-229
ProJect: North Otterdale Road
· North Otterdale Road, State Route Number: 970
From: .08 Mi. North of Wyldrose Dr., (Rt. 971)
To: Cul-de-sac, a distance of: 0.04 miles.
Right-of-way record was filed on 1217/1992 with the Office Of Clerk To Circuit Court in Db. 2287; Pg. 1860,
with a width of 70 Ft.
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to ~ 33.1-229, Code of Virqinia, and the Department's
Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Type Chan.qe to the Secondary System of State Hi.qhways: Addition
Basis for Change:
Addition, New subdivision street
Statutory Reference: §33.J-229
01-24
i/iO/Oi
Project:
From:
To:
Rosemont, Section F
Felbridge Way, State Route Number: 5148
Felbridge Wy., (Rt. 5148).05 Mi. N of Felbridge Ct., (Rt. 5149)
Cul-de-sac, a distance of: 0.07 miles.
Right-of-way record was filed on 6/1/1998 with the Office Of Clerk To Circuit Court in Pb. 98; Pg. 80,
with a width of 40 Ft.
· Follensbee Drive, State Route Number: 5096
From: Felbridge Wy., (Rt. 5148)
To: Cul-de-sac, a distance of: 0.13 miles.
Right-of-way record was filed on 6/1/1998 with the Office Of Clerk To Circuit Court in Pb. 98; Pg. 80,
with a width of 40 Ft.
· Latham Boulevard, State Route Number: 5099
From: North Otterdale Rd.
To: Latham Ct., (Rt. 5097), a distance of: 0.06 miles.
Right-of-way record was filed on 6/1/1998 with the Office Of Clerk To Circuit Court in Pb. 98; Pg. 80,
with a width of 40-50 Ft.
· Latham Boulevard, State Route Number: 5099
From: Latham Ct., (Rt. 5097)
To: Lastingham Dr., (Rt. 5147), a distance of: 0.09 miles.
Right-of-way record was filed on 6/1/1998 with the Office Of Clerk To Circuit Court in Pb. 98; Pg. 80,
with a width of 40-50 Ft.
· Latham Court, State Route Number: 5097
From: Latham BI., (Rt. 5099)
To: Cul-de-sac, a distance of: 0.03 miles.
Right-of-way record was filed on 6/1/1998 with the Office Of Clerk To Circuit Court in Pb. 98; Pg. 80,
with a width of 40 Ft.
· Latham Place, State Route Number: 5098
From: Latham BI., (Rt 5099)
To: Cul-de-sac, a distance of: 0.06 miles.
Right-of-way record was filed on 6/1/1998 with the Office Of Clerk To Circuit Court in Pb. 98; Pg. 80,
with a width of 40 Ft.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C.4. APPROVAL OF WATER CONTRACTS
9,C.4.a. FOR KOREAN CANAAN CHURCH ADDITION ON WALMSLE¥
BOULEVARD
On motion of Mr. McHale, seconded by Mr. Warren, the Board
approved the following water contract for Korean Canaan Church
Addition - 8001 Walmsley Boulevard - Contract Number 00-0055,
which project includes 422 L.F. ± of 12-inch oversized water
lines:
Developer:
Contractor:
Korean Canaan Church of Richmond
Champion Construction Company of Virginia
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0[-25
Contract Amount: Estimated Total
Total Estimated County Cost:
Water (Oversizing)
Estimated Developer Cost
Code: (Cash Refund Oversizing)
District: Clover Hill
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
$25,375.00
$3,074.00
$22,301.00
5B-572WO-E4C
9.C.4.b. FOR SAINT MATTHIAS CHURCH ADDITION
On motion of Mr. McHale, seconded[ by Mr. Warren, the Board
approved the following water contract for Saint Matthias Church
Addition - Contract Number 99-0281, which project includes 72
L.F. ± of 16-inch oversized water lines:
Developer: Saint Matthias Church
Contractor: Decked Out, Incorporated
Contract Amount: Estimated Total -
Total Estimated County Cost:
Water (Oversizing)
Estimated Developer Cost
Code: (Cash Refund - Oversizing)
District: Midlothian
$9,750.00
$1,904.00
$7,846.00
5B-572WO-E4C
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C.5.
APPROVAL OF SEWER CONTRACT FOR WAWA AT THE
BOULDERS OFFSiTE SEWER EXTENSION
On motion of Mr. McHale, seconded, by Mr. Warren, the Board
approved the following sewer contract for WaWa at the Boulders
Offsite Sewer Extension, which project includes 1,180 L.F. ± of
eight inch wastewater lines:
Developer: WPB & DSF, LLC
Contractor: Castle Equipment Corporation
Contract Amount: Estimated Total[ -
Total Estimated County Cost:
Wastewater (Offsite)
(Refund thru connections)
Estimated Developer Cost
Code: (Sewer - Offsite)
District: Midlothian
$92,939.85
$3,663.00
$89,276.85
5N-572VO-E4D
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C.6.
APPROVAL OF UTILITY CONTRACT FOR HAMPTON PARK,
SECTIONS 11 AND 12
On motion of Mr. McHale, seconded by Mr. Warren, the Board
approved the following Utility Contract for Hampton Park,
Sections 11 and 12 - Contract Number 00-0283, which project
includes 306 L.F. ± of 18-inch and 746 L.F. ~ of 15-inch
oversized wastewater lines:
Developer: Hampton Park Associates, LLC
Contractor: RMC Contractors, Incorporated
Contract Amount: Estimated Total[ -
$204,026.00
i/iO/Oi
01-26
Total Estimated County Cost:
Wastewater (Oversizing) $11,588.00
Estimated Developer Cost $192,438.00
Code: (Refund thru Connections Fees - Oversizing) 5N-572VO-E4C
District: Matoaca
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9 .C.7.
REQUEST FOR PERMISSION FROM ROBERT J. DAVISON FOR A
CONCRETE DRIVEWAY TO ENCROACH WITHIN A SIXTEEN FOOT
DRAINAGE EASEMENT ON LOT 27, BLOCK K, ROXSHIRE,
SECTION 10
On motion of Mr. McHale, seconded by Mr. Warren, the Board
approved a request from Robert J. Davison for a concrete
driveway to encroach within a sixteen foot drainage easement on
Lot 27, Block K, Roxshire, Section 10, subject to the execution
of a license agreement. (It is noted a copy of the plat is
filed with the papers of this Board.)
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C.8.
REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH
DRAINAGE EASEMENT ACROSS THE PROPERTY OF VIRGINIA
CREDIT UNION, INCORPORATED
On motion of Mr. McHale, seconded by Mr. Warren, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a variable width drainage easement across the
property of Virginia Credit Union, Incorporated. (It is
noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C.9. ADOPTION OF RESOLUTIONS
9.C.9 .a.
CONCURRING WITH THE INDUCEMENT RESOLUTION ADOPTED
BY THE HARRISONBURG INDUSTRIAL DEVELOPMENT
AUTHORITY FOR THE BENEFIT OF THE VIRGINIA PUBLIC
BROADCASTING BOARD
On motion of Mr. McHale, seconded by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors of the County of
Chesterfield, Virginia (the ~Governing Body") has been asked by
the Industrial Development Authority of the City of
Harrisonburg, Virginia (the "Harrisonburg Authority") to concur
with a resolution of inducement adopted by the Harrisonburg
Authority at its meeting held on December 12, 2000, for the
benefit of the Virginia Public Broadcasting Board (the
to assist in financing the acquisition of certain equipment for
the conversion of Virginia's public television stations to the
Federal Communications Commission new digital standard (the
"Project"); and
i/iO/Oi
01-27
WHEREAS, Section 15.2-4905 of the Industrial Development
and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia
of 1950, as amended (the ~'Act"), provides that if a locality has
created an industrial development authority, no industrial
development authority created by another locality may finance
a facility located in the first locality unless the governing
body of such first locality concurs with the inducement
resolution adopted by such industrial development authority;
and
WHEREAS, a portion of the equipment constituting the
Project will be located in the County of Chesterfield, Virginia
and operated by the Virginia public television station or
stations serving the Chesterfield area and the Governing Body
constitutes the highest elected gowernmental unit of the County
of Chesterfield, Virginia.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF CHESTERFIELD, VIR=INIA:
The Governing Body concurs with the resolution adopted by
the Harrisonburg Authority for the benefit of the VPBB, as
required by Section 15.2-4905 of the Act.
This resolution shall take effect immediately upon its
adoption.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C.9 .c.
REQUESTING THAT RECREATION ACCESS GRANT FUNDS BE
USED FOR CONSTRUCTION OF ACCESS ROAD FOR GROVE
SHAFT PARK, PHASE I
On motion of Mr. McHale, seconded, by Mr. Warren, the Board
adopted the following resolution:
WHEREAS, the Grove Shaft Park is owned and is to be
developed by the County of Chesterfield as a recreational
facility serving the residents of Chesterfield County and
adjoining counties; and
WHEREAS, the facility is in need of adequate access; and
WHEREAS, the right-of-way of the proposed access is
provided by the County of Chesterfield at no cost to the state;
and
WHEREAS, the procedure gow~rning the allocation of
recreational access funds set forth in Section 33-136.3, Code
of Virginia 1950, as amended, req[uires joint action by the
Department of Conservation and Historic Resources and the
Highway and Transportation Board; and
WHEREAS, a statement of policy agreed upon between the
said Director and Board approves the use of such funds for the
construction of access roads to publicly-owned recreational
areas; and
WHEREAS, the Board of Supervisors of Chesterfield County
has duly adopted a zoning ordinance pursuant to Article 8
(Section 15.1-486 et. Seq.), Chapter 11, title 15.1; and
WHEREAS, it appears to the Board that all requirements of
the law have been met to permit the Director of Conservation
and Historic Resources to designate Grove Shaft Park as a
i/lO/Oi
01-28
recreational facility and further permit the Virginia Highway
and Transportation Board to provide funds up to $75,000 for
access to this public recreation area in accordance with
Section 33-136.3, Code of Virginia 1950, as amended; and
WHEREAS, the Board acknowledges that pursuant to the
provisions of Section 33.1-233, as amended, this road shall be
designated a "Virginia Byway" and recommends the State Highway
and Transportation Board in cooperation with the Director of
Cdnservation and Historic Resources, take the appropriate
action to implement this designation; and further, the Board
agrees, that in keeping with the intent of Section 33.1-63, to
use its good office to reasonably protect the aesthetic or
cultural value of this road.
NOW, THEREFORE BE IT RESOLVED, that the Board of
Supervisors of Chesterfield County hereby requests the Director
of Conservation and Historic Resources to designate the Grove
Shaft Park as a public recreation area, and to recommend to the
State Highway and Transportation Board that the recreational
access funds be allocated for an access road to service said
Park.
AND, BE IT FURTHER RESOLVED, that the Virginia Highway and
Transportation Board is hereby requested to allocate the
necessary recreational access funds to provide a suitable
access road as hereinbefore described.
And, further, the Board authorized the County Administrator to
enter into an agreement with the Virginia Department of
Transportation for construction of the access road.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C.10. APPROVAL OF CHANGE ORDERS
9.C.10.a. FOR BRANDERMILL W/L REHABILITATION - PHASE II
On motion of Mr. McHale, seconded by Mr. Warren, the Board
approved Change Order Number Two, in the amount of $41,656.88,
for restoration of 2,909 square yards for County Project Number
99-0151, Brandermill W/L Rehabilitation - Phase II, and
authorized the County Administrator to execute the necessary
documents.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C.10.b. FOR SWIFT CREEK WATER TREATMENT PLANT WATER
QUALITY LABORATORY
On motion of Mr. McHale, seconded by Mr. Warren, the Board
approved Change Order Number Five, in the amount of $20,326.28,
for additional items for County Project #95-0156R, Swift Creek
Water Treatment Plant Water Quality Laboratory, and authorized
the County Administrator to execute the necessary documents.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
1/lO/Oi
01-29
9.C.11. AWARD OF CONSTRUCTION CO~TRACTS
9.C.11 a. FOR MIDLOTHIAN PUMP STAT_ION AND TANK
On motion of Mr. McHale, seconded by Mr. Warren, the Board
awarded a construction contract in the amount of $644,068 to
Richard L. Crowder Construction Incorporated for County Project
#99-0122B, Midlothian Pump Station and Tank, and authorized the
County Administrator to execute the necessary documents.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C.11.b. FOR COURTHOUSE TANK PAINTING
On motion of Mr. McHale, seconded[ by Mr. Warren, the Board
awarded a construction contract in the amount of $535,000 to
Brickwood Contractors, Incorporated for County Project #00-
0285, Courthouse Tank Painting; appropriated $210,000 from the
Water Operating Fund balance to the Tank Rehabilitation
Project; and authorized the County Administrator to execute the
necessary documents.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
9.C.12.
INITIATION OF AN APPLICATION FOR SUBSTANTIAL ACCORD
TO PERMIT A VISITORS' CENTER FOR THE FALLING CREEK
IRONWORKS HISTORICAL SITE
On motion of Mr. McHale, seconded by Mr. Warren, the Board
initiated an application for substantial accord to permit a
Visitors' Center for the Falling Creek Ironworks Historical
Site on property at 6407 Jefferson Davis Highway (PIN 791-684-
2065), and appointed Mr. Stuart Connock, Chief of Design and
Construction for the Parks and Recreation Department, as the
Board's agent.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
10. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS
There were no Hearings of Citizens on Unscheduled Matters or
Claims at this time.
11. REPORTS
On motion of Mr. McHale, seconded by Mr. Miller, the Board
accepted the following reports:
A report on Developer Water and Sewer Contracts and a Status
Report on the General Fund Balance, Reserve for Future Capital
Projects, District Improvement Funds and Lease Purchases.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
01-30
i/iO/Oi
12, D II~NER
On motion of Mr. McHale, seconded by Mr. Miller, the Board
recessed to the Administration Building, Room 502, for dinner.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
Reconvening:
13. INVOCATION
Reverend Steve Vaughan, Pastor of Second Branch Baptist Church,
gave the invocation.
Mr, Barber returned to the meeting.
14.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES
OF AMERICA
Miss Elizabeth Catherine Blake, Gold Award Recipient from Girl
Scout Troop 777, led the Pledge of Allegiance to the Flag of
the United States of America.
15. RESOLUTIONS AND SPECIAL RECOGNITIONS
o RECOGNIZING THE ~0NORABLE ARTHUR S. WARREN AS 2000
CF_AIRMAN OF THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS
On motion of the Board, the following resolution was adopted:
WHEREAS, the Honorable Arthur S. Warren, Supervisor
representing the Clover Hill District, served as Chairman of
the Board of Supervisors from January 2000 to December 2000,
and during this period, demonstrated outstanding leadership and
insight in handling many diverse and challenging issues facing
the County; was responsive to the needs of citizens; exhibited
an unwavering dedication to maintaining a high quality of life
for Chesterfield County citizens; and tirelessly promoted
Chesterfield County as a FIRST CHOICE community throughout the
region, state, and nation; and
WHEREAS, Mr. Warren has consistently exhibited fairness,
integrity, compassion, and commitment that have been recognized
by the Board, citizens, the business community, and local and
state officials; and
WHEREAS, under Mr. Warren's Chairmanship, the County
achieved many successes including sustaining the County's
.Triple AAA general obligation bond ratings; forming the Tax
Structure Committee which presented its recommendations to the
Board in November 2000; continuing targeted tax reductions such
as tax relief for the elderly, enterprise zone and BPOL taxes;
approving the implementation of a County-wide BMP maintenance
program for residential BMPs and for stream restoration
projects; announcing thirteen economic development projects
resulting in $163 million in investments and 1,770 new jobs;
receiving thirteen National Association of Counties (NACo)
Awards, as well as thirteeen NACo Information Officers Awards;
i/lO/Oi
O1-3i
completing the Route 360 West Corridor Design Study and
creating the 360 West Corridor Committee; adopting the new
Comprehensive Plan Summary; and recognition of the Chesterfield
Community Services Board by the Rehabilitation Accreditation
Commission for their high quality of services based on national
standards for excellence; and
WHEREAS, other successes under Mr. Warren's Chairmanship
include completion of the new Nursing Home; the backbone for
the new Public Safety Communications system; Fire Station 17 in
Centralia; and the Clover Hill Sports Complex Phase II project,
which includes seven soccer/football fields; substantial
progress on the new LaPrade and Chester libraries and the Small
Arms Training facility; expanding community policing efforts
with the opening of the Jefferson Davis District POlice
Station; beginning the expansion of the Juvenile Detention Home
and Information Systems Technology building; purchasing the 50
acre Grove Shaft Coal Mines Historical Park site, currently
under construction; the Route 288 extension from Powhite
Parkway to Powhatan line; the widening of Chippenham Parkway
from Powhite Parkway to Hull Street Road (project now
complete); and currently under construction, the widening of
Chippenham Parkway from Hull Street Road to Jefferson Davis
Highway; the widening of Hull Street Road from Route 288 to
Winterpock Road (currently under design); and the van service
implementation currently underway.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly recognizes and applauds
the untiring efforts displayed by its 2000 Chairman, the
Honorable Arthur S. Warren.
AND, BE IT FURTHER RESOLVED, t]hat the Board of Supervisors
does hereby present Mr. Warren with a plaque recognizing his
distinguished service from January 2000 to December 2000.
Ayes: Humphrey, Miller, Barber, and McHale.
Nays: None.
Abstain: Warren.
Mrs. Humphrey presented the executed resolution, plaque and a
gift to Mr. Warren and commended him on his tremendous
accomplishments and leadership as 2000 Chairman.
Mr. Warren expressed appreciation for the recognition and gift
and stated that it was an honor to have the opportunity to
serve as Chairman.
15.A. RECOGNIZING MISS ELIZABETH CATHERINE BLAKE UPON
ATTAINING THE GOLD AWARD
Mr. Hammer introduced Miss Elizabeth Blake who was present to
receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, the Girl Scouts of the United States of America
is an organization serving over 2.6 million girls and was
founded to promote citizenship training and personal
development; and
WHEREAS, after earning four interest project patches, the
Career Exploration Pin, the Senior Girl Scout Leadership Award,
the Senior Girl Scout Challenge, and designing and implementing
a Girl Scout Gold Award project; and
01-32
/lO/Ol
WHEREAS, the Gold Award is the highest achievement award
in Girl Scouting and symbolizes outstanding accomplishments in
the areas of leadership, community service, career planning,
and personal development; and
WHEREAS, the Girl Scout Award can only be earned by girls
aged 14-17 or in grades 9-12 and is received by less than six
percent of those individuals entering the Girl Scouting
movement; and
WHEREAS, Miss Elizabeth Catherine Blake, Troop 777,
sponsored by Woodlake United Methodist Church, has accomplished
these high standards and has been honored with the Girl Scouts
of America Gold Award by the Commonwealth Girl Scout Council of
Virginia; and
WHEREAS, growing through her experiences in Girl Scouting,
learning the lessons of responsible citizenship, and priding
herself on the great accomplishments of her Country, Elizabeth
is indeed a member of a new generation of prepared young
citizens of whom we can all be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors hereby extends its congratulations
to Miss Elizabeth Catherine Blake and acknowledges the good
fortune of the County to have such an outstanding young woman
as one of its citizens.
AND, BE IT FURTHER RESOLVED, that a copy of this
resolution be presented to Miss Blake and that this resolution
be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
Mrs. Humphrey presented the executed resolution and patch to
Ms. Blake, accompanied by members of her family, congratulated
her on her outstanding achievement, and wished her well in
future endeavors.
Ms. Blake expressed appreciation to her family, friends, church
and members of her troop for their support.
15 .B.
RECOGNIZING THE MATOACA HIGH SCHOOL GIRLS VARSITY
BASKETBALL TEAM FOR THEIR OUTSTANDING ACCOMPLISHMENTS
DURING THE 2000 SEASON
Mr. Hammer introduced Mr. Charles Payton, coach, and members of
the Matoaca High School "Lady Warriors" Girls Varsity Basketball
Team.
On motion of the Board, the following resolution was adopted:
WHEREAS, participation in high school sports has long been
an integral part of Chesterfield County's educational, physical
and emotional development for students; and
WHEREAS, Mr. Charles Payton, Coach of the Matoaca High
School Girls Varsity Basketball Team completed his third year
of coaching and was named Southside District Coach of the Year
(for the second time) and was also named Regional Coach of the
Year; and
i/iO/Oi
01-33
WHEREAS, under Mr. Payton's and his staff's guidance and
direction, the 2000 Matoaca Lady Warriors finished the season
with an overall record of 22-3; and
WHEREAS, the Lady Warriors were the Southside District and
Tournament Champions; and
WHEREAS, the Lady Warriors were the Region 1 Regional
Champions; and
WHEREAS, the Lady Warriors were the Semi-Finalist in the
AA Girls State Tournament; and
WHEREAS, the team members include: Brenna Wolfe, Ureka
Pettiford, Tashena Stephenson, Stephanie Cundiff, Renauda
Bennett, Alona Abbey, Octavia Thompson, Tamesha Johnson, Angela
Edwards, Katie Joyner, Tabitha Connelly, Mildred Lewis, Tiffany
Tucker, Leigh-Ann Costley, and Deidre Keys.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly recognizes the 2000
Matoaca High School Girls Varsity Basketball Team for its
outstanding representation of Chesterfield County and its
commitment to excellence and sportsmanship, and expresses their
best wishes for continued success.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
Mrs. Humphrey presented executed resolutions to Coach Payton
and also to the members of the %ady Warriors" Basketball Team,
congratulated them on an excellent season, and wished them
continued academic and athletic success.
16. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS
o MR. JAMES DANIELS TO ADDRESS THE BOARD REGARDING THE
ISSUE OF HIGH SPEED RAIL AS IT PERTAINS TO CHESTERFIELD
Mr. James Daniels, a member of the Chesterfield Business
Council, stated that the main rails from the northeast to the
south go through the middle of Chesterfield County. He further
stated that both the Federal and State governments have
allocated funds to study the issue and indicated that
coalitions are currently being formed and decisions being made
relative to high speed rail. He requested that Chesterfield
County get involved in the process to ensure that, when high
speed rail occurs, it will be in the best interest of the
County. He read a resolution adopted January 2, 2001 by the
Board of Directors of the Chesterfield Business Council
requesting that the Board of Supervisors endorse and support
development of high speed rail through the General Assembly,
the Richmond and Crater Planning District Commissions, the
Virginia Department of Rail and Public Transportation and all
other appropriate boards, commissions and departments.
Mrs. Humphrey stated that she feels the County should be
involved in the review of high speed rail as it approaches the
region, as well as the County's place in its path.
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17. PUBLIC HEARINGS
17 .A.
FOR REVISIONS TO THE FY01 SCHOOL BOARD OPERATING
FUND APPROPRIATIONS
Ms. Dickson stated that this date and time has been advertised
for a public hearing to consider increasing estimated revenues
in the School Operating Fund by $814,018; increasing
appropriations in Instruction by $735,213; and increasing
appropriations in Pupil Transportation by $78,805.
No one came forward to speak in favor of or against the issue.
Mr. Warren made a motion, seconded by Mr. McHale, for the Board
to increase estimated revenues in the School Operating Fund by
$814,018; increase appropriations in Instruction by $735,213;
and increase appropriations in Pupil Transportation by $78,805.
Mr. Barber noted that the County's school population only
increased by 286 students in the current school year, and
stated that the growth management strategies that the Board has
enacted have resulted in a much more manageable number of new
students in the school system.
Mrs. Humphrey called for a vote on the motion made by Mr.
Warren, seconded by Mr. McHale, for the Board to increase
estimated revenues in the School Operating Fund by $814,018;
increase appropriations in Instruction by $735,213; and
increase appropriations in Pupil Transportation by $78,805.
Ayes: Humphrey, Miller, Barber, McHale and Miller.
Nays: None.
17 .B.
TO CONSIDER THE SOUTHERN JEFFERSON DAVIS CORRIDOR
PLAN, AN AMENDMENT TO THE COUNTY'S COMPREHENSIVE PLAN
Mr. James Bowling, Senior Planner, stated that this date and
time has been advertised for a public hearing to consider the
Southern Jefferson Davis Corridor Plan, an amendment to the
County's Comprehensive Plan. He further stated that staff
conducted nine community meetings to share information and
receive input from citizens relative to the issue. He stated
that key recommendations of the Plan amendment include
encouraging industrial and commercial uses and mixed use
centers at appropriate locations; encouraging redevelopment of
older strip commercial uses; protecting stable single-family
residential areas from commercial and industrial encroachment
and, at the same time, accommodating redevelopment of those
residential areas where it is appropriate for commercial and
industrial development; encouraging adherence to the County's
emerging growth standards for office, commercial and industrial
redevelopment and new construction; improving the visual
environment; identifying and protecting historic and cultural
resources; and improving the transportation network.
Mrs. Humphrey requested that the Southern Davis Corridor Plan
be reviewed on a regular basis.
Mr. Bowling stated that the primary concern with the Corridor
is to encourage development to occur in a way that deviates
from strip development.
Mr. Michael Weinstock, Vice President of Operations for DSC
Logistics, expressed concerns relative to the recommendation
under Goal 8 of the Plan to identify Walthall Industrial
Parkway as a sixty foot collector and include a proposed sixty
foot wide collector from Pine Forest Drive to Walthall
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Industrial Parkway. He stated that DSC Logistics borders
Walthall Industrial Parkway and indicated that, if the two
roads connect, DSC's ability to expand its operations will be
limited. He requested that the County explore and exhaust all
avenues prior to adding any amendments to the Plan.
When asked, Mr. McCracken stated that language can be added to
the Plan that would indicate that the provision of the roadway
would not interfere with future economic development
opportunities of DSC Logistics or other area development.
Mr. James Daniels stated that he was involved with the creation
of both the Plan of Chester and the original Jefferson Davis
Corridor Plan. He further stated that he feels staff should
use the goals set forth in the plans to encourage positive
development rather than use them against developers.
Mr. Barber stated that he appreciates the fact that staff's
recommendations do not deviate from adopted plans and indicated
that the Board always has the flexibility to deviate from the
plans.
Mr. McHale stated that he feels Mr. Weinstock's concern should
be addressed.
When asked, Mr. McCracken stated that, to address Mr.
Weinstock's concern, language should be added to the
Recommendation following Goal 8 stating that, "The collector
shall only be developed if an alignment can be determined which
will not preclude or inhibit economic development opportunities
along the corridor."
Mr. McHale stated that he is comfortable with the additional
language.
When asked, Mr. Weinstock stated that he feels the additional
language is acceptable.
There being no one else to speak to the issue, the public
hearing was closed.
On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board
adopted the Southern Jefferson Davis Corridor Plan, as amended
with the additional language added to the recommendation
following Goal 8. (It is noted a copy of the plan is filed
with the papers of this Board.)
Ayes: Humphrey, Miller, Barber, McHale and Miller.
Nays: None.
17 .C.
TO CONSIDER AN ORDINANCE TO VACATE A FIFTY FOOT RIGHT
OF WAY KNOWN AS TREPORT ROAD AND FIFTEEN FOOT
TEMPORARY CONSTRUCTION EASEMENTS WITHIN SALISBURY
HEATHLAND - SECTION A
Mr. Stith stated that this date and time has been advertised
for a public hearing to consider an ordinance to vacate a fifty
foot right of way known as Treport Road and fifteen foot
temporary construction easements within Salisbury Heathland -
Section A.
There was brief discussion relative to staff's recommendation.
Mr. Harmon stated that there is opposition to the vacation of
the right of way by an adjoining developer who may need to use
it to access his residential development. He further stated
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that staff generally recommends denial of a request when it
affects a landowner and they are opposed. He stated that use
of the right of way by the adjoining developer is prohibited
through a proffered condition in the zoning case for the
residential development, and therefore, staff is not making a
recommendation for the request.
Mr. Barber stated that the homeowners on either side of the
right of way have requested that the property be vacated. He
further stated that the adjoining developer is now having
difficulty with the conditions that were accepted at the time
of zoning, and therefore, has expressed opposition to the
request. He stated that, because there is opposition, staff's
position is not to make a recommendation.
No one came forward to speak in favor of or against the
ordinance.
After brief discussion, Mr. Barber made a motion, seconded by
Mr. Miller, for the Board to close the public hearing and defer
consideration of an ordinance to vacate a fifty foot right of
way known as Treport Road and fifteen foot temporary
construction easements within Salisbury Heathland - Section A
until February 21, 2001.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
17 .D.
TO CONSIDER AN ORDINANCE TO VACATE A PORTION OF A
SIXTEEN FOOT DRAINAGE EASEMENT ON LOT 27, BLOCK K,
ROXSHIRE, SECTION 10
Mr. Stith stated that this date and time has been advertised
for a public hearing to consider an ordinance to vacate a
portion of a sixteen foot drainage easement on Lot 27, Block K,
Roxshire, Section 10.
No one came forward to speak in favor of or against the
ordinance.
On motion of Mr. Barber, seconded by Mr. McHale, the Board
adopted the following ordinance:
AN ORDINANCE whereby the COUNTY OF CHESTERFIELD,
VIRGINIA, ("GRANTOR") vacates to ROBERT J. DAVISON
and HELEN P. DAVISON, (husband and wife),
("GRANTEE"), a portion of a 16' drainage easement
across Lot 27, Block K, Roxshire Subdivision,
Section 10, MIDLOTHIAN Magisterial District,
Chesterfield County, Virginia, as shown on a plat
thereof duly recorded in the Clerk's Office of the
Circuit Court of Chesterfield County in Plat Book
60, at Pages 14, 15 and 16.
WHEREAS, ROBERT J. DAVISON, petitioned the Board of
Supervisors of Chesterfield County, Virginia to vacate a
portion of a 16' drainage easement across Lot 27, Block K,
Roxshire Subdivision, Section 10, MIDLOTHIAN Magisterial
District, Chesterfield County, Virginia, more particularly
shown on a plat of record in the Clerk's Office of the Circuit
Court of said County in Plat Book 60, Pages 14, 15 and 16, by
JORDAN CONSULTING ENGINEERS, P.C., dated DECEMBER 4, 1987. The
portion of easement petitioned to be vacated is more fully
described as follows:
A portion of a 16' drainage easement, across Lot 27,
Block K, Roxshire Subdivision, Section 10, the
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location of which is more fully shown on a plat made
by GENE WATSON & ASSOCIATES, P.C., dated DECEMBER
15, 2000, a copy of which is attached hereto and
made a part of this Ordinance.
WHEREAS, notice has been given pursuant to Section
15.2-2204 of the Code of Virginia, 1950, as amended, by
advertising; and
WHEREAS, no public necessity exists for the continuance of
the portion of the 16' drainage easement sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.2-2272 of the Code of
Virginia, 1950, as amended, the aforesaid portion of the 16'
drainage easement be and is hereby vacated.
This Ordinance shall be in full force and effect in
accordance with Section 15.2-2272 of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield County, Virginia pursuant to
Section 15.2-2276 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.2-2274
is to destroy the force and effect of the recording of the
portion of the plat vacated. This Ordinance shall vest fee
simple title of the portion of the 16' drainage easement
hereby vacated in the property owner of Lot 27, Block K, within
Roxshire Subdivision, Section 10, free and clear of any rights
of public use.
Accordingly, this Ordinance shall be indexed in the names
of the COUNTY OF CHESTERFIELD as GRANTOR, and ROBERT J.
DAVISON and HELEN P. DAVISON, or their successors in title, as
GRANTEE.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
17 .E.
TO CONSIDER THE CONVEYANCE OF RIGHT OF WAY AND
EASEMENTS ALONG DUNDAS AND STRATHMORE ROADS
Mr. Stith stated that this date and time has been advertised
for a public hearing to consider the conveyance of right of way
and easements along Dundas and Strathmore Roads.
No one came forward to speak in favor of or against the issue.
On motion of Mr. McHale, seconded by Mr. Barber, the Board
approved the conveyance of a parcel of land containing 0.488
acres and temporary construction easement to the Virginia
Department of Transportation, and[ an easement to Virginia
Electric and Power Company, and authorized the County
Administrator to execute the deed and easement agreements.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
Mrs. Humphrey recognized her mother, Mrs. Carolyn Bush, who was
present at the meeting and expressed appreciation for her
support.
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18, ADJOURNMENT
On motion of Mr. McHale, seconded by Mr. Barber, the Board
adjourned at 8:03 p.m. until January 24, 2001 at 3:30 p.m.
Ayes: Warren, Humphrey, Barber, McHale and Miller.
Nays: None.
Lane B. Ramsey '
County Administrator
Chairman
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