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03-23-2005 PacketPUBLIC HEARING #1 - 7 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE APPROPRIATION OF REFUND FROM THE RIVERSIDE REGIONAL JAIL SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 2. 3. 4. 5. 6. 7. 8. 9. 10 11 12 13 14 15 16 17 18 19 20 NAME Georae Beadles ADDRESS PUBLIC H~'rN~ $:2 - ? p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE APPROPRIATION OF FUNDS IN ANTICIPATED FENAREIMBURSEMENT FOR DEBRIS HAULING FOR HURRIC~ ISABEL SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 1 2 3 4 5 6 7 8. 9. 10. 11. 12 13 14 15 16 17 18 19 20 NAME George Bea~ll~ PUBLIC HEARING #3 - 7 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SEC. 18-22 and 18- 27, RELATING TO WATER AND SEWER CONNECTION FEES AND UTILITY CHARGES SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. NAME ADDRESS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 George Beadles PUBLIC HEARING #4 - ? p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED AND AMENDING AND RE-ENACTING SECTION 9-5 KELATIN~ TO FEES FOR COLLECTIN~ DELINQUENT TAXES OR OTHER CHARGES SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. 2. 3. 4. 5. 6. 7. 8. 9. 10 11 12 13 14 15 16 17 18 19 2O I ADD. SS Ge0rq~ Bgadle~ PUBLIC H~'rN~ #~ - ? p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 9-57 AND 13-51 RELATING TO MOTOR VEHICLES OWNED BY MEMBERS OF VOLUNTEER FIRE DEPARTMENTS AND AUXILIARY POLICE OFFICERS SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. 2. 3. 4. 5. 6. 7. 8. 9. 10 11 12 13 14 15 16 17 18 19 20 / ADD. SS George Beadles PUBLZC HEARZNG #6 - 7~0 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARIN~ TO CONSIDER AN ORDINANCE TO ESTA~LI~ AN ~___~'~U. AL TAX ?.~VY ON VARIOUS CLASS~ OF PROPERTY FOR TN~ COUNTY OF Cw~-STE=P]IELD SHOULD PRINT THEIR HAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. James Davenport Fred De~¥ Georae Beadl~ Brenda Stewart 20. PUBLIC HEARING #? - ?~15 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE PROPOSED FY2006-2011 CAPITAL iMPROVE~r~.NT PRO~RAM (tIP) SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Bob Herndon Richard Dennis - Drain~q~ improvements for Conifer, Bluffside and Dalebrook areas GeorGe Beadles Rachel Jones PUBLXC HF,~ltJtXNG #8 - ?~20 p.m. THOSE PEOPLE WZSHZNG TO SPFJLK AT THE PUBLZC HEJt.RZNG TO CONSZDER THE COUNTY'S FY2006 PROPOSED CON~UN~ DEVI~LOP~.,NT BLOCK GI:ULNT AND HO~E ANNUA.~ PLAN SHOULD PRZNT THEZR ~ ~ND ~DDRESS BELOW. SP~RSWZLL BE CALLED ZN ORDER. THANK YOU. 1. Dr. Alex Pettiarew, CARES 2. Dave Schaefer, CARES 3. Housina O~Dortunities Made 4. Mildred B~llo Meals on Wheels 5. Vince Burgess (Camp Baker) 6. Howard Warren (555 Grant) 7. Marvin WaldroD - Sherbourne Road Sewer Project 8. Georae Beadles 10. 11 12 13 14 15 16 17 PUBLIC HEARING #9 - ?g30 p.m. THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER THE PROPOSED FY2006 BI~_NN_IAL FINANCIAL PL~' SHOULD PRINT THEIR NAME ANDADDRESS BELOW. SPEAKERS WILL BE CALLED IN ORDER. THANK YOU. NAME 1. Karen Stanlev, CARITA$ 2. Courtnev Lewis, Resource for Independent Living 3 Jack CoQmb~ Resource for Independent 4 Joan ThomDso~ Resource for Independent 5 Bob Herndo~ 6 John Addison (MYSL) 7 Jeff Swanson (MYSL) 8 Alan Brown, SherDherd's Center 9 Cheryl Fox, Access Chesterfield 10. Joev Rouch, Access Chesterfield 11. Dede Foerster Senior Center of Richmond 12. Frank Lan~elotti, (SC) 13. Diane Lovel (SS) 14. Cheryl Reinecki (SC) 15. Edith Smith (SC) 16. Clara Kinq - Families Fir$~ 358-09~4 (Handouts) TO CONSIDER TH~ PROPOSED FY2006 BI~_~N_.IAL FINANCIAL PLAN Page 2 THANK YOU. 17. Shannon Jones (Families First) 18. Heidi Fauntini (Infant Proaram) 19. Rev. Wayne Martin (Infant Proaram) 20. Ginell Amg~¥ (Health Educator Position) 21. Susan Stuller, Arts Council 22. Beverly Perdue-Jennin~s, lAC) 23. Karen Cameron. (CVHPA) 24. Kathy Geranious, Friends of Library 25. Judy Gill, Health EducatQr 26. Von Tisdale (Ridefin~er$) 27. Ted B~is~mo Davis Providence Reams Ath. Assn. 28. Jim TriDudi (SheDhards C~nter) 29. Wanda Wat~r~ Dual Track Treatment Prog. 37. Diamond SDatcher Dual Track Treatment Prog. 38. Mr. Rockechar~i~ Dual Track Treatment Prog. 39. Mike Hairfiel~, Jr, Dual Track Treatment Prog. 40. Gary Davis (CLL) 41. Todd BeaujoD Dual Track Treatment Prog. 42. George Bead~ 43. Brad Powland (Swift Creek SDts) 327-573~ 327-5732 233-~2Q~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 2. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Mr. Charles Dane, accompanied by "Litteroo", will provide information on the county's first annual Clean Up Campaign, scheduled for April 2 and 3, 2005. Preparer: Fran Pitaro Title: Director, General Services Attachments: [Yes No ~)O00O~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 2.B. Subject: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. William Duff, Chairman, Employer Outreach Virginia Employer Support of the Guard and Reserve Committee (ESGR) will be in attendance to conduct a signing ceremony and present the first ~5-Star" Statement of Support for the National Guard and Reserve Award in Virginia. Preparer: Lisa Elko Title: Clerk to the Board Attachments: -~ Yes No 000002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 6. Subiect: Work Session on County Administrator's Proposed FY2006 Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's Proposed FY2006 Biennial Financial Plan. Summary of Information: This time has been set to continue work sessions on the County Administrator's Proposed FY2006 Biennial Financial Plan. On February 9th, staff presented FY2006 projected revenues and the Community Services Board budget. On February 23rd, staff presented the Police Department budget and the School Board presented its budget. On March 7th, staff made budget presentations for the Social Services Board, the Human Services Division, Constitutional Officers, and Fire and Emergency Medical Services. On March 9th, staff presented an overview of the County Administrator's Proposed FY2006 Expenditure Budget in addition to a presentation from the Management Services Division. This work session will include presentations from the Community Development Division and the Community Development Block Grant Office. A final work session is scheduled for April 13th' At this work session, changes to the proposed financial plans will be reviewed prior to adoption. Preparer: Rebecca T. Dickson Title: Director, Budget and Management Attachments: Ycs [--~ No 000003 0 0 '4_-1 0 ' ""~ 0 0 000004 000005 =E EE [LO OU ; U E~ 0 0 U m 0 E 0 000006 .Q 0 o X I- G~ · = E._~ !- U,-, 000007 0 C C C 0 .C 0 0 C .lC C ~E mE 0 0 C~ 0 C ~E 000008 O ¢O (D (D LO O 03 O,I ',- O O O O C) C::)IC) 8 C:) O ~: me- 03 'q-le~' ~ Emm ~ 0-~ 0 (- .= ~ o'~ ~ s('~ ~ :----~ 000009 mmma 0000~.0 .,E ~E ~ 0 0 ; 0 Imm O000~.:l. 0000~.;~ - E 0 ~ I-W a,.~ E~ E 0 m I O000Z,.~ 0 0 0 0000~.4 0000~15 0 ~ 0000~6 O0001.7 O0 t~ t~ 0 0 0 0 ~ 0 0 0 0 0 0 0 0 0 ~ ~ ~ ~ ~ ~ ~ 0 (Pal:l) sJol!uolN lo % 0000:1.8 Ull 0 E (ueeJo) uo!loedsu I/lsoo , 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 I~ 0 LO 0 (peld) JelJeno/suo!loedsul lzO-des 80-des ~o-des I.O-des o0-des 66-des 86-des /_6-des 96-des §6-des ff6-des ~;6-des OOO019 ,,C (fl "'"' 41 4,) C f~ ,-- 0 CS 0 0 uJ al m 0 C C C C 0 0 C II 000020 00002~1 000022 0 000023 ~ C .E ~E '~ 0 ~-0 0 ; !mOl '/ 0000~4 000025 E 000026 000027 C C 0 0 O..:' ~m 0 q. 0000~8 ~E 0000;~9 OOO03O 0000.'.2:1. 0 )C I-IJJ 0 0 C C 0 0 C O. / 81 I1 '- ~ 000032 I-W ~ 0 m ~ 0 OCO u~ ~j 0 > 0 ~ 000033 0 ~ I-W 000034 000085 cfi 0 0000..26 0 ~ I-W 0 000037 I 0 )C I-IJJ 000038 000039 000040 000041 000042 0 0 '0 0 0 :- (~ o 0 0 000043 0 000044 000045 0 0 0 ~: 0 000046 q~ Imm E E 0 I- 4,1 E 0 ), 4,1 (/) C~ I- 0 (/) (/) 0 c/) N 0 0 C~ 0 4,1 I,,, I- 0 C/) C/) 0 C/) 4,1 0 0 000047 Illll 0 0 > 0 00004S oooo4~ OOO0$2 0 0 0 000058 0 0 0 0 0 0 000054 LU LLi 000055 C~ 0 c~ LLI 0000S6 000057 000058 0 000059 / 000060 0 ooooGa. 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(n ~- 13)300 ~ 000088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: March 23, 2005 Item Number: 8.A.l.a. Subject: Execute an Extension of the Service Agreement with the Central Virginia Waste Management Authority (CVWMA) for Recycling Used Propane Tanks at the County Transfer Stations County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to sign the annual extended Service Agreement with the Central Virginia Waste Management Authority for recycling used propane tanks at the county transfer stations. Summary of Information: The county currently receives approximately 2,000 empty propane tanks per year for disposal at the transfer stations. At the present time, the county has an annual Service Agreement with the Central Virginia Waste Management Authority that provides collection of these tanks by Massey, Wood and West. The Central Virginia Waste Management Authority has extended their contract with Massey, Wood and West for one year to continue collecting and recycling these empty tanks from participating member jurisdictions. Through this service agreement, the county will not incur any cost for collection but will continue to receive revenue of $1 per tank. Staff recommends approval of this agreement. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: Yes ~ No 0000~'9 THIRD ADDENDUM TO THE SPECIAL PROJECT SERVICE AGREEMENT FOR PROPANE TANK COLLECTION SERVICES between CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY and PARTICIPATING LOCAL JURISDICTIONS WHEREAS, the Central Virginia Waste Management Authority (hereinafter "CVWMA") and Massey, Wood and West Inc. (hereinafter "Contractor") executed a Propane Tank Collection Services Contract dated July 31, 2002 (the "Contract"), and WHEREAS, "Section 2 - Term of the Contract" provides for up to four (4) one year extensions of the Contract based on mutual consent of the CVWMA and the Contractor, and WHEREAS, the Central Virginia Waste Management Authority executed a Special Project Service Agreement (hereinafter "Agreement") with certain participating Local Jurisdictions listed below for the collection of obsolete and/or non usable propane tanks as defined in the Agreement and Contract, and WHEREAS, the CVWMA and the Contractor previously agreed to addenda to the Contract dated July 1, 2003 and July 1, 2004 to extend the Contract for 2 one year terms with termination dates of June 30, 2004 and June 30, 2005 respectively, and WHEREAS, the CVWMA and the Contractor have mutually agreed to extend the term of the Contract for another one year period commencing on or about July 1, 2005 and ending June 30, 2006. NOW THEREFORE, in consideration of the forgoing recitals and the mutual covenants hereinafter provided: BE IT RESOLVED that this addendum to the Agreement is made by and between CVWMA, its successors and assigns, having its principal place of business at 2100 West Laburnum Avenue, Suite 105, Richmond, Virginia 23227, and (if executed on the appropriate page 3 - End - Signature page of this Addendum) COUNTY OF CHESTERFIELD (CHE), COUNTY OF 'GOOCHLAND (GCH), COUNTY OF HANOVER (HAN), COUNTY OF HENRICO (HEN), COUNTY OF NEW KENT (NKT), COUNTY OF POWHATAN (POW), COUNTY OF PRINCE GEORGE (PRG), CITY OF COLONIAL HEIGHTS (COL), and CITY OF HOPEWELL (HOP) (hereinafter, collectively, "Participating Local Jurisdictions"). 000090 ADDENDUM THREE TO SPECIAL PROJECT SERVICE AGREEMENT FOR PROPANE TANK COLLECTION SERVICES Page 1 BE IT FURTHER RESOLVED, that the CVWMA and the Participating Local Jurisdictions amend the Agreement as follows: 1. "Article III - Term of Agreement", Paragraph A is deleted and substituted in its place is the following: A. The term of this Agreement shall be for a one-year period commencing on July 1, 2005 and ending June 30, 2006. BE IT FURTHER RESOLVED, that all other terms, conditions and provisions of the Agreement and the Contract are reaffirmed and remain in full force and effect as if set out in full in this addendum. REMAINDER OF PAGE LEFT INTENTIONALLY BLANK 0000 ADDENDUM THREE TO SPECIAL PROJECT SERVICE AGREEMENT FOR PROPANE TANK COLLECTION SERVICES Page 2 IN WITNESS WHEREOF, the CVWMA and the Participating Local Jurisdictions have caused this Agreement to be executed. APPROVED AS TO FORM: McCandlish Holton, P.C. Date: CENTRAL VIRGINIA WI ~--~MANAGEMENT AUTHORITY ,~t i'v~ 'l~ee~lt o r - ~,,,_~ APPROVED AS TO FORM: COUNTY OF CHESTERFIELD Steven L. Micas County Attorney By: Lane B. Ramsey County Administrator Date: 000092 ADDENDUM THREE TO SPECIAL PROJECT SERVICE AGREEMENT FOR PROPANE TANK COLLECTION SERVICES 3 - CHE - End - Signature CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 8.A.l.b. Subiect: Execute an Extension of the Service Agreement with Central Virginia Waste Management Authority (CVWMA) for CFC/HCFC Gas Removal from Used Appliances Collected at Northern and Southern Area Transfer Stations County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to sign the extended Service Agreement with Central Virginia Waste Management Authority and Tri-City Appliances for CFC/HCFCs gas removal from used appliances collected at Northern and Southern Area Transfer Stations. Summary of Information: The county currently collects CFC/HCFC gases from used appliances delivered to the Transfer Stations by residents. This Service Agreement is a requirements contract, which would be used in the event that the county's gas collection equipment was unavailable due to repairs or maintenance. The term of this Special Project Service Agreement is another five years through June 30, 2010. All other terms, conditions and provisions of the Agreement are reaffirmed and remain in full force and effect. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: Ycs No # 000093 FIRST ADDENDUM TO THE SPECIAL PROJECT SERVICE AGREEMENT FOR CFClHCFC COLLECTION AND PROCESSING SERVICES between CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY and PARTICIPATING LOCAL JURISDICTIONS WHEREAS, the Central Virginia Waste Management Authority (hereinafter "CVWMA") and Tri-City Appliance Company (hereinafter "Contractor") executed a CFC/HCFC Collection and Processing Services Contract dated May 23, 2000 ") to remove and collect CFC/HCFCs from refrigerators, freezers, air conditioners, dehumidifiers, and other CFC/HCFC containing (the "Contract"), and WHEREAS, "Section 2 - Term of the Contract" provides for one (1) additional five (5) year or up to five (5) one year extensions of the Contract based on the mutual consent of the CVWMA and the Contractor; and WHEREAS, the Central Virginia Waste Management Authority executed a Special Project Service Agreement (hereinafter "Agreement") with the participating Local Jurisdictions listed below for the collection and processing of CFC/HCFCs, and WHEREAS, the CVWMA and the Contractor have agreed to extend the term of the Contract for a five (5) year period commencing on or about July 1, 2005 and ending June 30, 2010. NOW THEREFORE, in consideration of the forgoing recitals and the mutual covenants hereinafter provided: BE IT RESOLVED that this addendum to the Agreement is made by and between CVWMA, its successors and assigns, having its principal place of business at 2100 West Laburnum Avenue, Suite 105, Richmond, Virginia 23227, and (if executed on the appropriate page 3 - End - Signature page of this Addendum) COUNTY OF CHESTERFIELD (CHE), COUNTY OF HENRICO (HEN), COUNTY OF NEW KENT (NKT), COUNTY OF POWHATAN (POVV), COUNTY OF PRINCE GEORGE (PRG), CITY OF COLONIAL HEIGHTS (COL), CITY OF HOPEWELL (HOP), CITY OF PETERSBURG (PET), and CITY OF RICHMOND (RIC) (hereinafter, collectively, "Participating Local Jurisdictions"). 000094: ADDENDUM ONE TO SPECIAL PROJECT SERVICE AGREEMENT FOR CFCIHCFC COLLECTION SERVICES page BE IT FURTHER RESOLVED, that the CVWMA and the Participating Local Jurisdictions amend the Agreement as follows: 1. "Article III - Term of Agreement", Paragraph A is deleted and substituted in its place is the following: A. The term of this Agreement shall be for a five-year period commencing on July 1, 2005 and ending June 30, 2010. BE IT FURTHER RESOLVED, that all other terms, conditions and provisions of the Agreement and the Contract are reaffirmed and remain in full force and effect as if set out in full in this addendum. REMAINDER OF PAGE LEFT INTENTIONALLY BLANK 000095 ADDENDUM ONE TO SPECIAL PROJECT SERVICE AGREEMENT FOR CFCIHCFC COLLECTION SERVICES page IN WITNESS WHEREOF, the CVWMA and the Participating Local Jurisdictions have caused this Agreement to be executed. CENTRAL VIRGINIA APPROVED AS TO FORM: W.~'~T'E MANAGEMENT AUTHORITY McCandlish Holton, P.C. /' '~cx'~cutive Director ~ Date: APPROVED AS TO FORM: COUNTY OF CHESTERFIELD Steven L. Micas County Attorney By: Lane B. Ramsey County Administrator Date: 0000 6 ADDENDUM ONE TO SPECIAL PROJECT SERVICE AGREEMENT FOR CFCIHCFC COLLECTION SERVICES 3 - CHE - End - Signature CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 23, 2005 Item Number: 8.A.2. I1! Subiect: Authorize the Receipt and Appropriation of Grant Funds in the Amount of $42,857 from the Department of Fire Programs for the Heavy and Technical Rescue Team County Administrator's Comments= ~ ~1~._~ ~~ J' ¢ount~ ~dmini~trator: Board Action Requested: Authorize the Fire and EMS Department to receive and appropriate $42,857 in grant funds from the Department of Fire Programs to purchase equipment for the Heavy and Technical Research Team. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $42,857 in grant funds from the Department of Fire Programs for the Heavy and Technical Rescue Team. The funds will be used to purchase heavy rescue equipment primarily designed for Collapse Rescue Operations, this in accordance with the Terrorism Grant guidelines. The items to be purchased are: · USAR Collapse Shoring Kit · Concrete Ring Saw · Petrogen Torch Cutting Equipment · Rebar Cutting Device · De-watering pump The exact purchase is contingent on the bid results of the first item. Preparer: PauIW. Mau,qer Attachments: ~ Yes NO Title: Fire Chief 000097 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budqet and Management Comments: This item requests that the Board authorize the acceptance and appropriation of federal grant funds from the Department of Fire Programs for the Heavy and Technical Rescue Team in the amount of $42,857. Ail associated purchase orders must be processed no later than March 31, 2005. There is no required local match. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000095 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Subject: Street-Name Change County Administrator's Comments: Item Number: 8.A.3. County Administrator: Board Action Requested: The Board of Supervisors is requested to approve renaming Wilton Road to Pacer Lane. Summary of Information: The Environmental Engineering Department has found that two Wilton Roads are located within Chesterfield County several miles apart and unconnected. It is therefore recommended that approximately 500' of Wilton Road, which is located at the end of Harrow Drive in Windsor Hills Subdivision, be changed to Pacer Lane. The four parcels with Wilton Road addresses in this location are unoccupied. Richmond Regional and Crater Regional Planning District Commissions have both approved the proposed name. District: Bermuda Preparer: Richard M. McEIfish Title: Director, Environmental Enqineerinq Attachments: Ycs -~No 000099 Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NAVD29. Feet 0 1 oo 200 400 15300 Proposed × Pacer Ln 15400 3866 Harrow~ate ?ark! 4000 3800 Pdnted by: GIS Copyright © 2005 Chesterfield County 000~00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: March 23, 2005 Item Number: 8.A.4. Subject: Authorize the County Administrator to Enter into a Contract with Election Systems and Software, Incorporated for a New Optical Scan Voting System County Administrator's Comments= ~..~_~,~/x)c~.(~ /~?~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to enter into a $507,645 contract with Election Systems & Software, Inc. for a new optical scan voting system. Summary of Information: In 2002, the United States Congress passed the Help America Vote Act (HAVA) which, among other things, encourages the replacement of punch card voting systems with more modern voting equipment and provides partial federal funding to localities as an incentive for doing so. In accordance with HAVA, the Chesterfield County Electoral Board has recommended that the County's punch cards voting system which has been in use for approximately 20 years be replaced with a new optical scan voting system. The County's current system vendor, ES&S, can provide optical scan voting equipment to the County at a significantly reduced cost because this will allow the County to continue using the current voting booths provided by ES&S for the punch card voting system without having to purchase new booths. Using the old booths will also result in a greater return on the initial investment and a more transparent transition for the voters. Preparer: Lawrence C. Haake, III Attachments: "-] Yes No Title: General Reqistrar 0505:68426.3. #000101 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 The Registrar proposes to use the new system for the general election in November 2005. The referenced contract includes the new optical scan counting equipment, programming software, ballot-on-demand printer, and necessary training and support. Chesterfield becomes eligible for $204,302 in federal funds by replacing the punch card system. 0505:68426.1 000102 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: March 23, 2005 Budget and Management Comments: This item requests that the Board enter into a contract with Election Systems & Software (ES&S) for $507,645 to purchase a new optical scan voting system. It is anticipated that subsequent to the purchase, the state will make available to Chesterfield County federal funds in the amount of $204,302 to partially offset this purchase. In the near future the County will address a new voting system for the disabled. Sufficient funds have been identified and are available to award this contract with ES&S. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement O0O3. O3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 8.A.5. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Dale: Jessup Farms, Section G and a portion of Section F Matoaca: Hampton Park, Section 19 Hampton Park, Section 20 Edgewater at the Reservoir, Section 6 Edgewater at the Reservoir, Section 7 Preparer: Richard M. McEIfish Title: Director, Environmental Enqineerinq Attachments: Yes ['~No 000104 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - JESSUP FARMS, SEC G and a portion of SEC.F DISTRICT: DALE MEETING DATE: 23 March 2005 ROADS FOR CONSIDERATION: BAREBACK DR BARE BACK TE R FAIRPINES LN FAIRPINES RD Vicinity Map: JESSUP FARMS, SEC G and a portion of SEC.F m Produced By Chesterfield County GIS 000:1.05 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- HAMPTON PARK, SEC 19 DISTRICT: MATOACA MEETING DATE: 23 March 2005 ROADS FOR CONSIDERATION: HAMPTON CROSSING DR HAMPTON CROSSING PL HAMPTON GREEN DR HAMPTON VALLEY DR Vicinity Map: HAMPTON PARK, SEC 19 Produced By Chesterfield County GIS 000'106 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - HAMPTON PARK, SEC 20 DISTRICT: MATOACA MEETING DATE: 23 March 2005 ROADS FOR CONSIDERATION: HAMPTON CROSSING CT HAMPTON CROSSING DR HAMPTON CROSSING PL HAMPTON VALLEY DR Vicinity Map: HAMPTON PARK, SEC 20 000:1.07 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - EDGEWATER AT THE RESERVOIR, SEC 6 DISTRICT: MATOACA MEETING DATE: 23 March 2005 ROADS FOR CONSIDERATION: MARINERS CT MARINERS PL MARINERS WAY TIDAL DR WATERS SHORE DR WINDJAMMER DR WINDJAMMER WAY Vicinity Map: EDGEWATER AT THE RESERVOIR, SEC 6 Produced By Chesterfield County GIS 000108 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - EDGEWATER AT THE RESERVOIR, SEC 7 DISTRICT: MATOACA MEETING DATE: 23 March 2005 ROADS FOR CONSIDERATION: MARINERS PL Vicinity Map: EDGEWATER AT THE RESERVOIR, SEC 7 LU $~AIL~ ~f:OUNTAIN V/~.~WDR ,/ ,,a D · -a ARINERS Produced By Chesterfield County GIS 000109 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 8.A.6. Subject: Recognizing Mr. Max Hall Kuzma Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Max Hall Kuzma, Troop 837, upon attaining the rank of Eagle Scout. Preparer: Lisa Elko Title: Attachments: Yes [-~ No Clerk to the Board 000~.~.0 RECOGNIZING MR. MAX HALL KUZMA UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the character, provide fitness; and Boy Scouts of America was citizenship training and founded to build promote physical WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Max Hall Kuzma, Troop 837, sponsored by Chester Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Max has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. Max Hall Kuzma, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. 000111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 8.A.6.b. Subiect: Resolution Recognizing Mr. Russell T. Evans, Sr., Environmental Engineering Department, Upon his Retirement on March 1, 2005 County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Request the Board adopt the attached resolution recognizing Mr. Russell T. Evans, Sr. for 26 years of service to the Chesterfield County Environmental Engineering Department. Preparer: Richard M. McEIfish Title: Director, Environmental Engineering Attachments: Ycs RECOGNIZING MR. RUSSELL T. EVANS, SR. UPON HIS RETIREMENT WHEREAS, Mr. Russell T. Evans, Sr. retired from the Chesterfield County Environmental Engineering Department on March 1, 2005, after providing 26 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Evans has faithfully served the county in the capacity of Maintenance Worker; and WHEREAS, Mr. Evans contributed to the construction of the Chesterfield County veterans wall in front of the old courthouse; and WHEREAS, Mr. Evans provided outstanding service to the citizens of Chesterfield County during and after Hurricane Isabel with his tree-working skills in keeping county roads and storm-water infrastructure cleared of downed trees; and WHEREAS, Mr. Evans was diligent in working long hours in the aftermath of the flooding of Tropical Storm Gaston, restoring basic storm-sewer services to the citizens of Chesterfield County; and WHEREAS, Mr. Evans has received numerous letters of thanks and appreciation from the citizens of Chesterfield County for services rendered; and WHEREAS, Mr. Evans has provided the Chesterfield County Environmental Engineering Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Evans's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes Mr. Russell T. Evans, Sr., and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 000 13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 8.A.7.a. Subiect: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 315 Enon Church Road County Administrator's Comments: iQ County Administrator: BoardAction Requested: Grant Amy C. Barr permission to install a private water service within a private easement and authorize the County Administrator to execute the water connection agreement. Summary of Information: Amy C. Barr has requested permission to install a private water service within a private easement to serve property at 315 Enon Church Road. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana,qer Attachments: -~No # VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WA TER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 315 ENON CHURCH ROAD t ENON CHURCH el Chesterfield County Department of Utilities 1 I~¢i eq~al~ ~,16~? 1bet 000~.~1.5 I I I I 0116 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 8.A.7.,b. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 2510 Sailboat Lane County Administrator's Comments: County Administrator: Board Action Requested: Grant Cal Properties, LLC., permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Cal Properties, LLC., has requested permission to install a private sewer service within a private easement to serve property at 2510 Sailboat Lane. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana,qer Attachments: Wcs --] No 000~1:1.7 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 2510 SAILBOAT LANE 0 0 0 :HOR~wOo~~CT z sHOREWO~D~P~L f AILBOAT :oUNTAII Vl,~W DR :~ ,k_~t¢ ER DR "< ~ ~> WATERS /14A~RINERS WAY R Chesterfield County Department of Utilities 000118 I I f I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 8.A.7. c, Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 13520 Hull Street Road County Administrator's Comments: , ' ~. c. ~.~/~.~z.e.4.~ J //~.,-c~ County Administrator: ~ Board Action Requested: Grant Harbour Pointe MOB, LLC, permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Harbour Pointe MOB, LLC, has requested permission to install a private sewer service within a private easement to serve property at 13520 Hull Street Road. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs -]No #000~1.20 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 13520 HULL STREET ROAD CT 0 0 ~/~BOU R PO//v RD Z B Chesterfield Countv Department of Utilities 1 Iici eqra~ 41~;.6'i' ~et 0001;gl BRANDERMZLL DEVELOPMENT N 3674477.5 HARBOUR E ~,~7a9233 ], POZNTE COMPANY LZMZTED PARTNERSHTP , · ~ .....,...,, _ GPIN: 7;38674395400000 ~.//~, ~ ~l'~.rA~l'l.~.~ ~m~,, .r c D.B. ~921 PG. ~509 80'BUFFER ~',. '~ 6500 BAYSIDE LANE S OPEN SPACE '~ ~,, ~ , .~ , ~ ~ (VARIABLE EX VAR WIDTH xx MU~LI~ ~ARiIAMTk X SW~/BMP'EASEMENT~Xx SEWER EASEMENT ~X, ,~ / PRZVAT[~[~RY ~~, ,'~ ~ '~, '~ --~_ SEWER EASENENT~ ~ ~/ "",,, ~// ~. / '~'~~' / /~ -~ .~0~' // xx ~ '~ / ~RO~LOCATION C/L~ EASEMENT~~__ ___ J ,/~~~.,~DR~NAGE ePXN: 7ag674 ~72000000 L/~' ~ ~ O.B.eO~7 PG. 398 ~ t3550 HULL STREET ROAD ~ ~ ~4~.4 I ~ HARBOUR POZNTE HOB, LLC L 1 S80 '48' 53 "E / GP~N: 729674453300000 tR. 55'~ D.B. 60t3 L2 NO9'~t'07"E ~ ~3520 HULL START ROAD tO. 20' ~ J GRAPHIC SCALE t"=30' . z J 979.38'10 THE WEST (VARIABLE WIDTH R/W) PLAT SHONIN~ A PROPOSED t6' · PUBLIC SANITARY SEWER EASEMENT · ~UN~ AND A ~6'PRIVATE SANITARY SEWER EASEMENT LOCATED ON THE PROPERTY OF BRANDERNILL DEVELOPMENT COMPANY (COUNTY PROJ.~04-0437 COUNTY SITE PLAN LIHITED PARTNERSHIP e05PROt88) CLOVER HILL DISTRICT CHESTERFIELD COUNTY, VIRGINIA FILL: ~J & NI~ D~WN BY: ~BICHECKED: ~F ~NEERS m ~R~Y~S · P~NERS m ~D~E ~l~C~ SCALE: t' - ~'J DATE: Oa~7-05 ~ M~ER~ P~K DRIP, ~1~ 220, RICHM~D, VA 232~-3~3 PH. (804) 32~2667 FAX (~4) 323-5131 NO TI~ REPORT FURNISHED ,00:1.22 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Subiect: Request to Quitclaim a Sixteen-Foot Water Easement Property of Harbour Pointe MOB, LLC County Administrator's Comments: Item Number: 8.A.8. Across the County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' water easement across the property of Harbour Pointe MOB, LLC. Summary of Information: Harbour Pointe MOB, LLC has requested the quitclaim of a 16' water easement across its property as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ']No VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT WATER EASEMENT ACROSS THE PROPERTY OF HARBOUR POINTE MOB LLC o ~ t~ o o~- g or ~m q N, Chesterfield County Department of Utilities I lick C, qlal~ ~833 ~et O00~.Z4 L CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 8.A.9. Subiect: County Administrator's Comments: County Administrator: Request to Aid E-Com, LLC in the Acquisition of Offsite Sewer and Temporary Construction Easements for Construction of an Owner Occupied Single Family Residence Located at 6011 Tucker Road Board Action Requested: Authorize Right of Way Staff to aid E-Com, LLC in the acquisition of sewer and temporary construction easements to serve an owner occupied single family residence located at 6011 Tucker Road; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: E-Com, LLC has requested that the County aid in acquiring offsite easements that will provide sewer to serve an owner occupied single family residence located at 6011 Tucker Road. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Mana,qer Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: March 23, 2005 Item Number: 8.A.10. Subject: Award a Contract for Construction to Haley Builders, Incorporated for the Public Safety Training Center-Enon Fire Training Burn Buildings and Props Project in the ~ount of $3,391,000 and Authorize the Receipt and Appropriation of Grant Funds from the Virginia Department of Fire Progr~s in the ~ount of $430,000 / /-~ CountyAdministrator'sComments: ~.~_~c~~¢ ~c~4 County Administrator: Board Action Requested: Authorize the County Administrator to execute a contract for construction with Haley Builders, Inc., in the amount of $3,391,000 for construction of the PSTC-Enon fire training burn buildings and related facilities and authorize the receipt and appropriation of grant funds in the amount of $430,000 from the Virginia Department of Fire Programs to assist in funding the burn buildings at the Enon site. Summary of Information: Haley Builders, Inc. submitted the low bid out of four offerers for construction of the PSTC-Enon fire training burn buildings and related facilities. This phase of development at the PSTC Enon site consists of the features required to provide an upgraded training environment for the fire department as determined through development of detailed training objectives, and a program of space needs based on those objectives. The award of the contract includes construction of class A and class B burn buildings, a fire & life safety building, a burn support building with an outdoor classroom, and includes a drafting pit and several concrete or gravel pads for outdoor gas props, vehicle extrication, fire extinguisher training, and a maze prop. The Board is also requested to approve the acceptance and appropriation of $430,000 in grant funds from the Virginia Department of Fire Programs to help offset the cost of the burn buildings. Preparer: Francis M. Pitaro Title: Director, Department of General Services Attachments: -] Yes No 000127 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: March 23, 2005 Budget and Mana.qement Comments: This item requests that the Board award a construction contract to Haley Builders, Inc. in the amount of $3,391,000 to construct the replacement of the Fire Training Center, which includes a burn building, a burn support building, drafting pit, outdoor fire training props and hazardous materials props. The item also requests that the Board approve the receipt and appropriation of grant funds in the amount of $430,000 from the Virginia Department of Fire Programs to be used to offset the cost of construction for the burn buildings at the PSTC in Enon. Sufficient funding is available in the Capital Improvement Program (CIP) to award the contract. There is no local match requirement for the grant. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement O00:I. Z8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 23, 2005 Item Number: 8.A.11. Subiect: Transfer $4,500 Each (Total $9,000) from the Clover Hill and Matoaca District Improvement Funds to the School Board for Manchester High School to: 1) Purchase New Athletic Equipment and 2) Purchase New Weight Equipment for the Weight Room County Administrator's Comments: County Administrator: Board Action Requested: Transfer $4,500 each (total $9,000) from the Clover Hill and Matoaca District Improvement Funds to the School Board for Manchester High School to: 1) purchase new athletic equipment and 2) purchase new weight equipment for the weight room. Summary of Information: Supervisors Humphrey and Warren have requested that the Board transfer $4,500 each (total $9,000) from the Clover Hill and Matoaca District Improvement Funds to the School Board to purchase new athletic equipment and new weight equipment for the weight room at Manchester High School. The Board can legally transfer public funds to the School Board to purchase equipment which is owned by the School Board and used by students as part of the public physical education program and to improve public property. The equipment must be purchased by the School Board in accordance with the Virginia Public Procurement Act (~VPPA") and School Board purchasing policies. Preparer: Rebecca T. Dickson Attachments: Yes ['~ No Title: Director of Budqet and Manaqement 0425:68398. l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 A request was originally made to have the Board of Supervisors donate $18,000 to the Lancer Football Boosters because the Boosters have not paid $18,000 owed to a contractor for earlier improvements at Manchester High School. That construction contract did not comply with the VPPA or County procurement regulations. The County is legally precluded from donating public funds to organizations like the Boosters and, in addition, cannot use public funds to defray the cost of private contracts that were not procured under the requirements of the VPPA, even though the Boosters' construction project improved public school property. There were two previous District Improvement Fund requests made by the school system to the Board of Supervisors relating to the Manchester High School weight room. (July 23, 2003 from the Clover Hill DIF and May 28, 2003 from the Matoaca DIF). In these items, the Board approved the transfer of a total of $8,000 to the School Board. Those funds were to have been spent by the School Board for the construction of the weight room using the Public Procurement procedures. Instead, the funds were transferred by the school system to the Lancer Football Boosters to pay the contractor the Boosters had hired. To resolve this matter, the Lancer Athletic Boosters will return the $8,000 to the School Board. If this item is approved, the School Board will purchase a total of $17,000 in goods and services that the Boosters would, at a later time, have acquired for the benefit of Manchester High School. This will enable the Boosters to pay $9,000 toward the balance owing on the contract to their contractor. The School Board will spend the $17,000 ($9,000 in District Improvement Funds and $8,000 from the Lancer Athletic Boosters) in the following manner: $7,650.00 Purchase of new shoulder pads, helmets, game balls, practice balls, practice uniforms and other equipment. 9,350.00 Purchase new weight equipment for the weight room. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginis law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? :. Describe in detail the funding request and ,how [ne ,honey, if approved, will I~e spent· s ~ny UountyDep~rtment involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 00018 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes / No Yes ~' No Yes V/ No What is the address of the applicant making this funding request? What is the telephone number, fax number, _~_ e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/direct~r or vice-chairma,.n of the~izat~/ // ~',-iLqe ';~ hi#§ ~"~;-if of an~'~rganization) - Printed Name Date 0407:23380.1 0001G2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~ Date: March 23, 2005 Item Number: 8.A. 12. Subiect: Appropriation and Transfer of Funds and Authorization to Award a Contract for the Woodmont Drive Project County Administrator's Comments: County Administrator: BoardAction Requested: The Board is requested to: 1) appropriate $55,925 in additional anticipated FEMA reimbursement funds and $11,930 in additional state reimbursement funds; 2) transfer $6,711 from the Reserve for Future Capital Projects; and 3) authorize the County Administrator to award a construction contract to Stanley Construction for the Woodmont Drive Project. Summaryoflnformation: On August 30, 2004, Tropical Storm Gaston washed out a section of Woodmont Drive and water line between Guilford Road and the entrance to Greenfield Community Center. This section of Woodmont Drive is not in the state secondary road system, but is within county-dedicated right- of-way. Woodmont Drive is the only means of access to the Greenfield Community Center. In November 2004, the Board appropriated anticipated FEMA and state reimbursement funds and authorized the County Administrator to obtain bids and award a construction contract up to $300,000 to the lowest responsible bidder. Staff obtained three bids (see attachment A). Stanley Construction Preparer: R.J.McCracken agen591 Title: Director of Transportation Attachments: Ycs -]No 000138 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information (Continued): submitted the lowest bid. The bid is 17% higher than staff's estimate. Staff has submitted the bid results to FEMA and requested their approval to reimburse the county for the additional project cost. FEMA previously advanced $139,461 towards the project based on their preliminary estimate. Staff anticipates FEMA approval on or before April 12, 2005. Recommendation: Staff recommends that the Board take the following actions for the Woodmont Drive Project: · Appropriate $55,925 in additional anticipated FEMA reimbursement funds and $11,930 in additional state reimbursement funds. · Transfer $6,711 from the Reserve for Future Capital Projects. · Authorize the County Administrator to award a $311,289 construction contract to Stanley Construction for the Woodmont Drive Project. District: Midlothian 000:1.34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: March 23, 2005 Budget and Manaqement Comments: This item requests the Board of Supervisors to appropriate $55,925 in anticipated FEMA reimbursement funds, $11,930 in state reimbursement funds, as well as transfer $6,711 from the county's Reserve for Future Capital Projects to contract for repairs to Woodmont Drive. The bids were forwarded to and reviewed by FEMA officials, and their recommendation was to accept the lowest bidder. The total revised project budget will be $412,952. The Reserve for Future Capital Projects currently has a balance of $1,170,737; approval of this item will result in a new balance of $1,164,026. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000135 WOODMONT DRIVE PROJECT APPROPRIATION / TRANSFER Funding Source November March 2005 Total Cost 2004 Additional Appropriation Appropriation FEMA Anticipated $253,789 $55,925 $309,714 Reimbursement State Anticipated $54,142 $11,930 $66,072 Reimbursement County Reserve for Future $30,455 $6,711 $37,166 Capital Projects Total $338,386 $74,566 $412,952 * Transfer PROJECT BUDGET November 2004 Revised March 2005 Preliminary Engineering $7,500 $7,500 Right-of-Way $3,000 $300 Construction Bid $265,500 $311,289 Construction Contingency $37,500 $53,863 Construction Engineering $24,885 $40,000 Total $338,385 $412,952 JANUARY 12, 2005, BID RESULTS Company Bid w/Pipe Bid w/Box Culvert Stanley Construction $311,289 $426,670 Forty Two Contracting $326,422 $347,403 Interstate Construction Company $437,833 $478,872 ATTACHMENT A 000~36 Woodmont Drive Project Greenfield Community Center OOO13'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: March 23, 2005 Item Number: 8.A.13. Subiect: Set a Public Hearing to Consider the Approval of a Ground Lease in Connection with Certificates of Participation Financing for the Police Property/Evidence Storage Facility County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board to set a public hearing date of April 13, 2005 to consider the approval of a ground lease to be entered into in connection with the planned Certificates of Participation financing for the Police Property/Evidence Storage Facility Summary of Information: A Certificates of Participation (lease/purchase) financing in the amount of approximately $14.0 million is tentatively scheduled to be sold in late April 2005. This transaction will finance three capital improvement projects that have previously been approved in the Capital Improvement Program: the Community Development Building, the Financial/Human Resources Information System, and the Police Property/Evidence Storage Facility. Preparer: RebeccaT. Dickson Attachments: ~--] Yes Title: Director, Budget and Manaqement No # 000135 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin.q Date: March 23~ 2005 This item requests that the Board set a public hearing date of April 13, 2005 to consider the approval of a ground lease of real property, which encompasses the Police Property/Evidence Storage Building at 9221 Public Works Road. Section 15.2-1800 of the Code of Virginia, 1950, requires that a public hearing be held prior to the leasing of real property owned by the County. With respect to the Community Development Building at 9800 Government Center Parkway, a ground lease for this site was executed as part of Certificates of Participation financing in 2004. Additional certificates will be issued under this existing ground lease; therefore no public hearing is required for this project. 000:1.39 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 8.A.14. Subiect: Acceptance of a Parcel of Land Along the West Right of Way Line of Old Stage Road from Quarles Petroleum, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.068 acres along the west right of way line of Old Stage Road (State Route 732) from Quarles Petroleum, Incorporated, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: No VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF OLD STAGE ROAD FROM QUARLES PETROLEUM, INCORPORATED O0 '¢0 .~,... N Chesterfield Coun~ Department of Utilities I Imci eqmal~//]833 Bet "~~~.~..~_~ ( VARIABLE ~DTH R/W ) N 5656749.47 __ · Z'" E 11805565.95 ~'""------]~"-'9'7g'~3~'. [.=-"G~- ' , "$0g. 70' ,, ~ TAN-,156,15', DELTA,, 18'06'29 / T'~~""'"'---~-s lO'37'o4-[, c-5oa ~2' ( ~/w I ~z.~/ ~ I _ ' AS PER I R-ggS. 2g' [ /' _D:a.__ I L=185.02' / / 5978, PG. TAN,,92 7B' [ /N 565656.~.56 75) DELTA- 10'~9'0¢" \ E 11805577.95 . c ~84.7s 0.0681ACRES OLD STAGE ROAD RTE 732 ~<~' ~1 GPTN' 803GSG235SO0000 / I '~""' ~ ~ I 12320 OLD STAGE RD .... ~.. 0 .. LmZ11./I E-; ~ ~; D,B, 5949 PG, 104 TAN-105.90' [ / ~ ~1 CB-N ~5~'25' w ~ mil C-211,66' o 60 120 SCALE IN FEET V[RG[NTu~. I NORTH CAROLINA I WEST V]RGIN]A I I P~NCE GEORGE ~CE I~R ~ ~ ~ ~J PLAT SHOWZNG 0.068 ACRES OF LAND TO BE DEDZCATED TO THE COUNTY OF CHESTERFTELD BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA COUNTY SITE PLAN NO. 04PR0320 COUNTY PRO1. NO, 04-0022 DATE: AUG. 25t 2004 I SCALE: REV: 9-20-04 I .1.N.: 21529-303 DRAWN BY: A H CHECK BY: .1 L eee®~ TIMMONS GROUP .- .-. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 9.A. Subject: Citizen Request to Address the Board Under "Hearings of Citizens on Unscheduled Matters" County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: In accordance with Board procedures, Brenda L. Stewart has requested the opportunity to speak to the Board to ask the Board to "reconsider" the February 23rd rezoning of the Foxcroft Development, Inc. property (05SN0127) because of a "zoning enforcement issue." A number of issues raised by Ms. Stewart in relation to this matter have previously been addressed in a March 7, 2005 letter from the County Attorney. Preparer: Steven L. Micas Title: County Attorney 0800:68450.1 Attachments: Yes )00 40 -- ung~na~ Message -- From: Elko, Lisa To: Brenda L. Stewart Sent: Monday, March 07, 2005 10:21 AM Subject: RE: Agenda for BoS Meeting on March 9, 2005 '~/14/2005 Message t-age i oi ,+ Minetree, Beverly From: Elko, Lisa Sent: Monday, March 14, 2005 12:25 PM To: Minetree, Beverly Subject: FW: Agenda for BoS Meeting on March 9, 2005 Bev, ^ctually, this is the last one I had. Lisa -,---Original Message .... From: Brenda L. Stewart [mailto:bl-stewart@comcast.net] sent: Monday, March 07, 2005 12:41 PM l'e: barbarae@co.chesterfield.va.us ¢c: Elko, Lisa ~ubject: Fw: Agenda for BoS Meeting on March 9, 2005 Deer Mr. Barber, I am forwarding to you the message I received from Lisa Elko regarding my request to address the Board on Wednesday, March 9 regarding the Foxcreek Development Case, 05SN0127. The BoS heard and approved that cass on February 23rd. Ms. E~lko first called me this morning to relay the message from you and Mr. Ramsey that your agenda was very full and I could speek on March 23rd. First, I will address the issue in three minutes, so that will hardly impact your schedule. Second, I submitted my request to speak pdor to the deadline Thursday. Additional information was requested and I provided it on Friday. I had already esked Lisa if I would be able to get on the agenda for March 9 becauss I had the agenda in rny mailbox, and she did not sse a problem with it on Fdday afternoon. I understand that my request has to be reviewed and approved by Mr. Ramssy, Mr. Micas end/or the Board. I also understand that this might be a sensitive issue, because Mr. Micas had the opportunity to address it at the Board meeting on February 23rd, and he did not. I cannot accept the premise that your agenda is so full that you cannot permit me three minutes on Wednesday to address this issue regarding reconsideration of a February 23 decision. I am requesting three minutes on Wednesday, March 23rd, to address the issue as stated in my a-mail of March 4. In addition, I have yet to receive any acknowledgment or response to the February 25 letter I wrote to you (copies furnished to the other supervisors, Mr. Ramsey and Mr. Micas) regarding Mr. Micas' inaccurate statements concerning me at the February 23 I~oS meeting. I also ssnt a copy of that letter to you by e-mail. I consider this to be a very Sedous matter. It ssems that the Board is very concerned about citizens' expression of their sentiments in public, but the failure to respond to Cs when we ssek to communicate outside the public forum only reinforces the need for the Public forum as citizens seek ¢ccountability for elected officials' actions. I have been forced into the public forum on the mJmerous issues regarding the contracting for the design and construction of the new high school in an attempt to get answers regarding how and why my local government has been wasting millions of tax dollars. No member of either the BoS or the S(=hool Board ever expresssd an interest in discussing with me the information I had compiled. To the contrary, the School BOard Chairman arrogantly questioned, '~Vhy would I want to meet with you and argue about a bunch of papers"? As you are aware, I am not making allegations based on hearsay and conjecture, but I have amassed quite a documented history of transactions related to the school contracting issues that support my statements. I may have been the only one pressnting these issues ih public, but I can assure you I am far ~om being the only Chesterfield citizen concerned with thess issues. If you chooss to delay my opportunity to speak on the zoning enforcement issue involving the Foxcreek Development Case until March 23, I shall share the matter with the public through the media. If you do not respond to my February 25 letter by close of business tomorrow, then I shall also share that issue with the public through the media. Ple~ase do not interpret this proposed action on my part as a threat; it is not. It is the only avenue remaining to a concerned citizer~ who simply will not accept the sound of silence from public officials who are being called to account for their actions in spending r~illions of tax dollars. Neither will I accept being unjustifiably upbraided in the public arena by the County Attorney. Sincerely, Brenda L. Stewart 804-~§0-230§ 000'14'1 --- ung~nal Message --- From: Elko, Lisa To: Brenda L. Stewart Sent: Monday, March 07, 2005 10:21 AM Subject: RE: Agenda for BoS Meeting on March 9, 2005 ~,/14/2005 .... -Original Message .... From: Brenda L. Stewart [mailto:bl-stewart@comcast.net] Sent: Fdday, March 04, 2005 3:56 PM To: Elk, o, Lisa Subject-' Re: Agenda for BoS MeeUng on March 9, 2005 Hi Lisa, As we just discussed, I wish to address the BoS regarding the application of Sections 17-5 and 17-44 to the Foxcreek Development Case, 05SN0127, heard on Wednesday, February 23rd. I wish to ask for reconsideration of the BoS decision in that case based on the issue I raised relating to the legality of the transfer of that property from W.S. Cames to Foxcreek Development on February 16, 2004 under Chesterfield ordinances in effect currently and at that time. The County Attomey did not address that issue during the BoS evening meeting on February 23rd. I provided additional information relevant to the issue in an enclosure to a letter dated February 25th and addressed to the Chairman of the Board, Mr. Barber. Thank you. Brenda .... Original Message ..... From: Elko, Lisa To: Brenda L. Stewart Sent: Thursday, March 03, 2005 4:34 PM Subject: RE: Agenda for BoS Meeting on March 9, 2005 March 3, 2005 Ms. Brenda Stewart 5911 Woodpecker Road Chesterfield, VA 23838 Dear Ms. Stewart: Your c-mail dated March 3, 2005 requests thc opportunity to address thc Board on "... policy issues relating to implementation of the zoning ordinance." Under § 6 of the Board of Supervisors' procedures, ciQzens who desire to address the Board must "describe in detail the nature of the issue to be presented to the Board and the remedy, if any, that the citizen will ask of the Board." In addition, it is not appropriate to speak to the Board if your request involves matters "... within the administrative province of the County Administrator." Therefore, you will need to be more specific regarding exactly what policy issue you complain about and any remedies available to thc Board of Supervisors before a determination can be made as to whether you may speak at a Board meeting. As soon as you comply with the specificity requirements of § 6, you can be scheduled for an 0001.4;8 BRENDA L. STEWART 5911 Woodpecker Road Chesterfield, VA 23838 Phone/Fax: (804) 590-2309 E-mai/: bi-stewart@comcast, net March 23, 2005 REMARKS TO BOARD OF SUPERVISORS--UNSCHEDULED MATTERS-- REGARDING ZONING CASE 05SN0127, FOXCREEK DEVELOPMENT On February 23rd, I spoke to request denial of Case 05SN0127, Foxcreek Development's request for rezoning 6.644 acres adjacent to the Cosby Road High School site. I pointed out requirements of Chesterfield's ordinance that had not been met when the subject land was transferred prior to the rezoning request. Before speaking that night I had discussed my interpretation of the subdivision ordinance with both Mr. Kirk Turner and Mr. David Hainley of the Planning Department. Both of them agreed with my interpretation. Following a break, Mr. Micas was asked to address some of the legal questions arising from public testimony. 1 expected him to address the subdivision and zoning ordinances. He did not speak of them at all, but made an inaccurate statement about me having been told by the School Board and the county that there was no relationship between the public activity and private activity surrounding the swapping of the two 6.644-acre parcels of land at the Cosby Road site. Following the public hearing on February 23rd, I wrote a letter to Chairman Barber with copies to all Supervisors again pointing out the issue surrounding the subdivision ordinance requirements and the rezoned property as welt as other issues stemming from that public hearing. He forwarded that letter to Mr. Micas to answer. The MarCh 7response I received from Mr. Micas discussed the sections of Chesterfield's ordinance governing an exception relating to the review and recording of plats for land subdivisions. He did not cite an exception that related to the sale or transfer of the subdivided land. He pointed out that I had not discussed the Fox Creek Development case specifically with Messrs. Turner and Hainley. ! did not know that application of ordinance provisions was case specific. In my March 11 response to Mr. Micas, with copies furnished all supervisors and the County Administrator, ! reiterated his failure to identify any exception in the ordinance permitting the sale or transfer of any land of a subdivision before a plat has been duly approved. Only the review and recording actions are addressed in the exception at Section 17-44 of the ordinance. I also cited Section 15.2-2254 of the Code of Virginia which requires that "No person shall sell or transfer any land of a subdivision, before a plat has been duly approved 2 and recorded as provided herein ..." In my letter I asked to be informed about the ordinance provisions that authorized the subject subdivision of land. I have yet to receive an answer. In my correspondence, I did not allege that the Board would be prevented from rezoning the property. 1 stated that it appeared to me that there was some additional requirement to be met before the zoning case should be approved, it seems to me to be poor public policy for the governing Board of the county to ignore developers' failure to follow the provisions of the subdivision ordinance and then reward them by fulfilling their rezoning requests involving the same property. I believe it sends the wrong message. As of this time, I have not been advised that my interpretations are incorrect, and ! have not been given citations to statute or ordinances that authorize the subject land transfer. The Code of Virginia and implementing ordinances provide for fines for violating the provisions of the Code. I am asking that you reconsider your decision, and if that is not legally permissible, that you at least ask those responsible for enforcement of the subdivision ordinance to investigate this land transfer. 1 would also like to have a response to my February 25~h request for retraction and apology for the inaccurate statement made about me during that same public hearing. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: March 23, 2005 Citizen Request to Unscheduled Matters" Address County Administrator's Comments: County Administrator: the Item Number: 9.B. Board Under "Hearings of Citizens on Board Action Requested: Summary of Information: In accordance with Board procedures, Eileen McAfee has requested the opportunity to speak to the Board to address: ~(1) Animal abuse, neglect and cruelty violations at [the County's Animal Control] facility; (2) The risk these on-going, illegal and inhumane practices places the County at for Civil Penalties ... levied by the Attorney General through the Office of the State Veterinarian; and (3) recommendations for improvements." Preparer: Steven L. Micas Title: County Attorney 0800:68431.1 Attachments: Yes No 000~.43 Message Page 1 of 1 Elko, Lisa From: Miller, Kelly Sent: Wednesday, March 09, 2005 1:43 PM To: Elko, Lisa Subject: FW: Request to Speak at Board of Supervisors Meeting ..... Original Message ..... From: Eileen McAfee [mailto:eileenmcafee@yahoo.com] Sent: Wednesday, March 09, 2005 1:23 PM To: Humphrey, Renny; Miller, Kelly; Warren, Art; King, Dickie; Barber, Ed Cc: Greg Pearson; Ramsey, Lane; Times Dispatch Subject: Request to Speak at Board of Supervisors Meeting Chesterfield County Board of Supervisors Dear Sirs and Madam: I am writing to you on behalf of many concerned citizens in regard to on-going problems at the Chesterfield County Animal Pound, under the Management of Police Captain Alice Berry. We would like an opportunity to speak to you at the next public Board of Supervisors Meeting. Will you please place us on your Agenda? Specifially, we would like to address: 1. Animal abuse, neglect and cruelty violations occurring at our facility. 2. The risk these on-going, illegal and inhumane practices places the County at for Civil Penalties (our tax dollars), levied by the Attorney General through the Office of the State Veterinarian. 3. Recommendations for improvements. Thank you very much. Eileen McAfee Celebrate Yahoo!'s 10th Birthday! Yahoo! Netrospective: 100 Moments of thc Web ooo;14a a 3/17/2005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: March 23, 2005 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: 95-0064 Chester Christian Church - 4330 Curtis Street Chester Christian Church Castle Equipment Corporation Water Improvements - Wastewater Improvements - $85,786.80 (Private) District: Bermuda Preparer: Crai.q S. Bryant Attachments: Yes No Title: Director of Utilities 000144 Agenda Item March 23, 2005 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0300 Charter Colony Senior Apartments Charter Colony Senior Associates, LP Shoosmith Brothers Construction Company, Inc. Water Improvements - $49,000.00 Wastewater Improvements - $9,600.00 Midlothian Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0024 Bank of Richmond - Hull Street Road Bank of Richmond Bookman Construction Company Water Improvements - Wastewater Improvements - Clover Hill $42,700.00 $9,000.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0301 Beta Tech - 7914 Midlothian Turnpike Midlothian LLC BTS Construction Company Water Improvements - Midlothian $12,125.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0437 Harbour Pointe Medical Building Harbour Pointe MOB, LLC Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Clover Hill $73,815.00 $30,802.00 000 .45 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~ No #000146 BOARD MEETING DATE 07/01/04 07/01/04 07/01/04 07/01/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 CHESTERFIELD COUNTY GENERAL FUND BALANCE March 23, 2005 DESCRIPTION FY2005 Actual Beginning Fund Balance Hurricane Isabel accrual FY2005 Adjusted Beginning Fund Balance FY05 Addition to Fund Balance Designate excess revenue (County) for non-recurring items in FY2006 Designate excess expenditures (County) for non-recurring items in FY2006 Designate excess expenditures (Schools) for non-recurring items in FY2005 FY04 Results of Operations - restore CSA fund balance shortfall for use in FY2005 FY04 Results of Operations - Bond referendum expenditures in FY2005 FY04 Results of Operations - Pay plan adjustments in three departments in FY2005 AMOUNT (3,379,255) 750,000 (2,163,220) (226,540) (3,077,862) (90,237) (6O,OOO) (257,800) BALANCE $49,403,714 $46,024,459 $46,024,459 $46,774,459 $44,611,239 $44,384,699 $41,306,837 $41,216,600 $41,156,600 $40,898,800 000147 Board Meeting Dat__~e CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT March 23, 2005 Description FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 4/9/2003 7/23/2003 10/22/2003 4/14/2004 4/14/2004 FY04 Budgeted Addition FY04 Capital Projects National search for a developer to revitalize the Cloverleaf Mall area Debris pick-up program due to Hurricane isabel To General Services for building unexpected repairs and maintenance items incurred during FY04 Trf to Sheriff for start-up expenses and capital for new replacemem jail project 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. Funds to be transferred to Police in FY2006 FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004 4/14/2004 FY05 Budgeted Addition 4/14/2004 FY05 Capital Projects 7/28/2004 Pre-development studies for Cloverleaf Mall 8/11/2004 Deposit on acquisition of the mall buildings at Cloverleaf Mall 9/3/2004 Purchase of public safety equipment for search and rescue, natural disasters and other emergency situations 10/13/2004 Operating costs associated with Cloverleaf Mall for 2004/2005 10/13/2004 Debt Service costs associated with IDA loan for Cloverleaf Mall 10/13/2004 Other Cloverleaf Mall operating costs (including costs associated with the acquisition of additional property) 11/10/2004 Woodmont Drive road and waterline repairs resulting from damage from Tropical Storm Gaston Amount 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,000) ( 1,000,000) (125,000) (260,000) (500,000) 9,600,000 (8,496,900) (65,000) (250,000) (59,600) (500,000) (300,000) (250,000) (30,455) Balance 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 2,319,212 2,059,212 1,559,212 11,122,692 2,625,792 2,560,792 2,310,792 2,251,192 1,751,192 1,451,192 1,201,192 1,170,737 000 .48 000~.49 Prepared by Accounting Department February 28, 2005 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 1/01 04/01 11/00 09/01 03/03 03/04 10/04 11/04 12/04 12/04 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project Certificates of Participation- Building Construction, Expansion and Renovation; Acquisition/Installation of Systems School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation- Building Construction, Expansion and Renovation Certificates of Participation- Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project School Archival/Retrieval System Lease Energy Improvements at County Facilities Energy Improvements at School Facilities Original Amount $16,100,000 13,725,000 20,268 20,268 278,372 6,100,000 21,970,000 9,225,000 21,639 1,519,567 427,633 Date Ends 11/19 11/21 03/06 09/05 07/05 11/23 11/24 10/06 01/08 12/17 12/10 Outstanding Balance 02/28/05 $12,075,000 10,965,000 5,239 2,885 58,647 5,780,000 21,970,000 9,225,000 19,698 1,519,567 427,633 TOTAL APPROVED AND EXECUTED $69.407.747 $62~048,669 PENDING EXECUTION Description None Approved Amount O00:1.50 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 10.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Ycs -]No 000 .5 otioa, aa CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: March 23~ 2005 Item Number: 15.A. Subiect: Public Hearing to Consider the Appropriation of a $1,157,400 Refund Received from the Riverside Regional Jail Authority County Administrator's Comments: ~(~/~.~z,t~ ~ County Administrator: Board Action Requested: Hold a public hearing to consider the appropriation of the $1,157,400 per diem refund received from the Riverside Regional Jail Authority. The refund will be used to offset the expected shortfall in the regional jail budget for this fiscal year. Summary of Information: This date and time has been scheduled to hold a public hearing to consider the appropriation of $1,157,400 received from Riverside Regional Jail Authority (RRJA) as a refund for per diem payments. Last year, the RRJA generated excess funds in the amount of $4,548,637.74. The RRJA generated excess revenue by selling beds to federal agencies, contracting with the State to hold inmates under the Jail Contract Bed program, and selling beds to member and non-member jurisdictions. The Authority voted to refund $2,274,318.87, fifty percent of the excess revenue, to participating localities, of which $1,157,400.87 is Chesterfield County's share. The remaining $2,274,318.87 will be deposited into the RRJA expansion fund. Preparer: Attachments: Rebecca T. Dickson No Title: Director, Budget and Manaqement 0003.53 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 23, 2005 Summary of Information (Cont.): In FY2003, the average daily population for Chesterfield at the Riverside Regional Jail was 504.7 and in FY2004 the average daily population was 523.7. The average daily population for the current fiscal year, through December, has been 485.0. Increases in the number of arrests and convictions continue to contribute to the high populations at both the local and regional jails. If current factors remain constant, the average daily population for the twelve-month period could be 553, at a cost of approximately $7,468,500. The current fiscal year budget for per diem payments is $6,200,300. This would cause overspending of more than $1.2 million. The refunded $1.1 million will be used to offset the projected overspending. It is uncertain as to whether revenue excesses and refunds will be generated in the future. As the member jurisdictions continue to increase their utilization of beds, federal inmates, Jail Contract Beds, and non-member jurisdictions will continue to be removed to accommodate the needs of the member jurisdictions. 000:1.54 An Affiliate of },aed]a Genera] Advertis] ng Affidavit {This is not a bill. plea~ 9ay from invoi~) P.O. Box 85333 Richmor~d, Virginia 23283-000i ¢O4) ~9-~00 Code ~scdption Ad Size Totat TAKE N("Y'FICFT &KE N'CY[qCE THAT THE ]~(,)A RI') O 2_00 HEaE Media General Operations, lac. Publisher of THE R~CHI~ON D TI~ES.-DISPATCH This is to certify that the attached TAKE NOT~CE. TA ~E NC)T~Cf was published by Richmond T~mes-D]spatch, Inc. ~n the City of Richmond, State of Vkginia, on the following dates: 03/16/2005 The first insertion being given .... Newsier reference: 2008331 SWOrn to aad subscribed before me this State of Vi rginia expires ~ PUblic TI CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Date: March 23 2005 Item Number: 15.B. Subiect: Hold a Public Hearing to Consider the Appropriation of $700,000 in Anticipated Federal Emergency Management Agency Reimbursement for Debris Hauling for Hurricane Isabel County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the appropriation of up to $700,000 in anticipated FEMA reimbursement for debris hauling for Hurricane Isabel. Summary of Information: This date and time has been advertised to hold a public hearing to consider the appropriation of up to $700,000 in anticipated FEMA reimbursement for the final debris hauling expenses that have been incurred during this fiscal year due to Hurricane Isabel. In the fall of 2004 (FY2005), staff completed the removal of all debris created from Hurricane Isabel and incurred costs associated with the removal. During FY2004, the Waste and Resource Recovery Department expended a total of $10,019,107 (which will bring the total cost incurred for Waste and Resource Recovery debris removal to $10,719,107). The required local match of approximately $950,000 for FY2004 expenses was covered by a transfer from the County's Reserve for Capital Projects. Staff will identify the estimated FY2005 local match of $55,080 at year-end. Preparer: Rebecca T. Dickson, Attachments: ~ Yes Title: Director, Bud.qet and Manaqement No # 000155 Richmond, Virginia 23293-000i l~e Code ~scription Ad Size Media Genera~ Operat]°ns, lnc! PubliSher of i State of virginia, On th6 following dates: 03/16/2005 The first insertion being given. ,;; Ne'ws~r re~erence: 2012525 Sworn t° and subscribed before methb PUblic State of Virginia ~Y commission expires :E. ell / / / I I I I I I I 0 ~ 0 0 0 o © 0 0 0 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of ~1 Meetin~l Date: March 23, 2005 Item Number: 15.C. Subject: Public Hearing to Consider Proposed Ordinance Amendments Relating to Department of Utilities Fee Changes County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to Consider the Attached Amendments Relating to Utilities Fee Changes. Summary of Information: This date and time has been scheduled to hold a public hearing on proposed Utilities ordinance fee changes. A cost of service study was conducted to determine if current rates were covering the operating expenses involved in delivering water and wastewater services. The outcome of the study indicates that a rate increase in the capacity and customer charges for water and wastewater is warranted in order to cover services being rendered. These proposed changes will increase a typical bi-monthly water bill by $2.58 and a typical wastewater bi-monthly bill by $3.00. A typical combined water and wastewater bi- monthly bill will increase by $3.54. Base charges were last adjusted in 1992 and commodity charges in July 2003. Even after the proposed rate increases (assuming a typical bill for combined services), Chesterfield's rates are still among the lowest compared to neighboring localities. In addition, there are several other increases proposed. Increases in these areas last occurred in 1992 or prior. Installation charges for water service lines are proposed to increase depending on the size of the line. The increases are: from $465 to $777 for a 5/8" line, from $610 to $981 for a 1" line, from $900 to $1,641 for a 1 ~" line, and from $1,000 to $1,836 Preparer: Rebecca T. Dickson Title: Director of Budqet and Manaqement Attachments: Wcs 1N° CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: March 23, 2005 for a 2" line. Staff is also proposing to increase the bacteriological test fees for new construction from $16 to $21.50 and the portable water meter deposit, which is refunded upon return, is recommended to be increased from $550 to $750. The meter deposit was last changed in 1988. The increased revenue will offset operating cost increases in the cost of purchased water (City of Richmond and Appomattox River Water Authority), chemicals, and payments for wastewater treatment (City of Richmond). In addition, increases in capital projects to comply with Chesapeake Bay requirements and to maintain the integrity of the facilities contributed to the increase in the rates. The ordinance is attached. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO WATER AND SEWER CONNECTION FEES AND UTILITY CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-22. (c) (1) Connection fees. OOO The meter and water service line installation charge shall be: For installing water service lines: 5/8" $ 465.00 $ 777.00 1" 610.00 981.00 1 1/2" 900.00 1,641.00 2" ~ ann an 1,836.00 OOO O00 .S? Sec. 18-27. Utility charges. Effective,T~..~..; ........ ~., .~ ooo, ~, July 1, 2005, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $0.99 $1.50 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $!.98 $3.00. ooo (3) Capacity cost charge. Monthly Capacity Charge Customer Class Meter Number Water Wastewater Size of ERU's (inches) per Unit (i) Dwelling, single-family, including 5/8 1.00 $ !.88 $2.15 $ 5.52 $7.00 townhouses and mobile homes that are not located in a mobile home park (ii) Dwelling, two-family (per unit) 5/8 1.00 !.88 2.15 6.52 7.00 (iii) Mobile homes that are located in amobile 0.85 !.60 1.85 5.54 5.95 home park and multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges or universities (per unit) (iv) All other customer classes 5/8 and 1.00 !.88 2.15 6.52 7.00 3/4 1 2.50 4.70 5.40 ~ ~ ~a ..... 17.5~0 l 1/2 S.00 9.40 10.75 32.~e 3s.00 2 8.00 !5.04 17.20 52.!6 56.00 3 16.00 39.98 34.40 !94.32 112.00 4 25.00 47.00 53.75 !63.00 175.00 6 50.00 94.00 107.50 325.09 350.00 8 80.00 !50.40 172.00 52!.~9 560.00 10 115.00 2!~.20 247.25 749.80 805.00 12 155.00 29!.40 333.25 !,9!9.59 1,085.00 (v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a)(3)(iv). 0505:68065.1 2 000 158 (b) Ancillary charges. Type Charge (1) Portable water meter deposit $550.00 $750.00 (2) Bacteriological test for new construction !5.00 21.50 per test (3) Meter testing charges: (i) 5/8-inch 30.00 (ii) 1-inch 30.00 (iii) 1 1/2-inch 40.00 (iv) 2-inch 40.00 (v) Meters that are larger than two inches will be charged the actual cost of the test. (4) Temporary voluntary meter disconnection fee Customer cost charge plus capacity costs charge for each billing period of disconnection, plus service reconnection fee. (5) Strong waste surcharge (See section 18-107.) (6) Septage dumping charge $25.00 per 1,000 gallons (2) That this ordinance shall become effective July 1, 2005. 0505:68065.1 3 000~.59 An Afl ]iate 0f ~edia Genera~ P, O, Box 85333 Richmond, Virginia 23293-0001 (8O4) iDate Code ~scdption Ad Size Zot~] ~st Media Ge PubLiSher of 03/09/2005 03/!6/2005 The first insertion being given .... Newspaper reference: 2008287 Sworn to and subscribed before me ~ State o'f Virginia C~y of Richmond My Commission expires / / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 15.D. Subiect: Public Hearing to Consider Proposed Ordinance Amendments Relating to Fees for Collecting Delinquent Taxes County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing to Consider the Attached Amendments Relating to Fees for Collecting Delinquent Taxes. Summary of Information: This date and time has been scheduled to hold a public hearing on the proposed ordinance amendment relating to fees for collecting delinquent taxes. The FY2005 Adopted Budget included an increase in the delinquent collection fee from $20 to $30 if the treasurer collects subsequent to 30 or more days after notice of delinquent taxes or other charges, but prior to judqment and in the administrative fee from $25 to $30 if the treasurer collects the taxes or other charges after judgment. The treasurer's cost to pursue these cases exceeds the fee. Staff is requesting an additional modification to the ordinance effective immediately upon adoption that would remove the stipulation that the delinquent fee shall not exceed 20% of the delinquent tax bill. This ordinance change clarifies the collection of fees imposed on delinquent taxes and other charges and aligns the county code with the state code. The proposed ordinance is attached. Preparer: RebeccaT. Dickson Title: Director of Budqet and Management Attachments: -]No 000160 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-5 RELATING TO FEES FOR COLLECTING DELINQUENT TAXES OR OTHER CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-5 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-5. Fee imposed for collecting delinquent taxes or other charges. Any person who fails to pay taxes or other charges to the county when due shall be charged a delinquent collection fee. The delinquent collection fee shall consist of administrative costs, attorney's fees, and collection agency fees. Administrative costs shall be: (1) Thirty dollars ($30.00) if the treasurer collects subsequent to 30 or more days after notice of delinquent taxes or other delinquent charges, but prior to judgment; and (2) Thirty dollars ($30.00) if the treasurer collects the taxes or other charges after judgment. Attorney's fees and collection agency fees shall not exceed 20 percent of the taxes or other charges collected. (2) That this ordinance shall become effective immediately upon adoption. 0423:68159.1 000:1.6:1. P.O. 8ox 85333 Richmond, Virginia 23293~0001 (804) 220f Code ~scdgti on Ad Size PubliSher of on ~he foil;Wing dates: 03/09/2005 03/ld/2005 The first insertion being given .... Newspa~r reference: 200828? Sworn to and subscribed before me this HERE State of Vi tginia City of Richmond Nly Commission expires Public / / E iS iS NOT A BILL. PLEASE PAY FROM ]NVOIC , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 15.E. Subject: Public Hearing to Consider Proposed Ordinance Amendment Relating to Motor Vehicles Owned by Members of Volunteer Rescue Squads, Members of Volunteer Fire Departments, and Auxiliary Police Officers County Administrator's Comments:' /~_c.:_~.~Z X x/'~~ County Administrator: ~ Board Action Requested: Hold a Public Hearing on the proposed ordinance amendment relating to motor vehicles owned by members of Volunteer Rescue Squads, members of Volunteer Fire Departments, and Auxiliary Police Officers. Summary of Information: This date and time has been scheduled to hold a public hearing on proposed ordinance amendments relating to motor vehicles owned by members of Volunteer Rescue Squads, Volunteer Fire Departments, and Auxiliary Police officers. Current county policy allows one vehicle per household to be classified separately and eligible for the lower tax rate of $0.96. This amendment expands the ordinance so that if a volunteer rescue squad or fire department member and an auxiliary member are members of the same household, that household shall be allowed two vehicle special classifications rather than one. This change is estimated to cost about $4,000 annually and would become effective January 2006. The other amendment expands the ordinance so that vehicles not only owned or leased by an active member but also an active auxiliary member of a volunteer rescue squad, fire department, or auxiliary police unit can be exempt from the decal license fee. Preparer: Rebecca T. Dickson Attachments: Yes Title: Director, Bud.qet and Mana.qement No # AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 9-57 AND 13-51 RELATING TO MOTOR VEHICLES OWNED BY MEMBERS OF VOLUNTEER RESCUE SQUADS, MEMBERS OF VOLUNTEER FIRE DEPARTMENTS AND AUXILIARY POLICE OFFICERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 9-57 and 13-51 of the Code o_f the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 9-57. Motor vehicles owned by members of volunteer rescue squads, members of volunteer fire departments and auxiliary police officers. (a) Motor vehicles (i) owned by members or auxiliary members of a volunteer rescue squad or volunteer fire department or persons appointed to serve as auxiliary police officers pursuant to Code of Virginia, § 15.2-1731 or (ii) leased by members or auxiliary members of a volunteer rescue squad or volunteer fire department if the member is obligated by the terms of the lease to pay tangible personal property tax or the motor vehicle hereby constitute a separate classification for tangible personal property taxation, subject to the standards, conditions and requirements provided in this section. (b) For any tax year, only one motor vehicle per owner may be separately classified pursuant to subsection (a); however, if a volunteer rescue squad or fire department member and an auxiliary member are members of the same household, that household shall be allowed no more than two special classifications. (c) To qualify for separate classification under this section, the motor vehicle must: (1) Be owned or leased by a member or auxiliary member of a volunteer rescue squad or volunteer fire department or owned by a person appointed to serve as an auxiliary police officer pursuant to Code of Virginia, § 15.2-1731; (2) Be used regularly by the member to respond to rescue squad, fire department or police department emergency calls or used by a member who regularly performs other duties for the rescue squad, fire department or police department; and (3) Be used for such calls or to perform such other duties more often than any other motor vehicle owned by the member. (d) Any member or auxiliary member of a volunteer rescue squad or volunteer fire department or person appointed to serve as an auxiliary police officer pursuant to Code of Virginia, § 15.2-1731, who seeks to have a motor vehicle separately classified for a tax year under this section must, prior to January 31 of the tax year, furnish the commissioner of the revenue with a certification, signed under oath by the fire chief or head of the member's volunteer organization or department stating that: 0623:68155.1 1 Revised 2/10/052:10 PM O00~l 6~ (2) (3) (4) The member is a member of the organization or department; The member regularly responded to emergency calls received by the organization or department or regularly performed other duties for the organization or department during the previous calendar year; The motor vehicle for which a separate classification is sought was regularly used to respond to such calls or to perform such other duties; and Such motor vehicle was used for such calls more often than any other vehicle owned by the member. (e) Any member or auxiliary member of a volunteer rescue squad or volunteer fire department or person appointed to serve as an auxiliary police officer may replace a motor vehicle certified pursuant to this section as of January 31 of the current tax year at the time that the certified vehicle is sold or transferred. (f) Notwithstanding the January 31 deadline provided by subsections (d) and (e), the commissioner of revenue shall be authorized, in his discretion, and for good cause shown and without fault on the part of the member, to accept a certification after January 31. OOO Sec. 13-51. Required; exceptions. (a) A license tax is hereby imposed upon every motor vehicle, trailer or semitrailer normally garaged, stored or parked in the county. (b) (1) (2) (3) (c) (1) (2) (3) The provisions of this article shall not apply to the following: Any vehicle exempted by the provisions of Code of Virginia, §§ 46.2-663--46.2- 683, as amended, and Code of Virginia, § 46.2-755, as amended; Any vehicle licensed pursuant to Code of Virginia, § 46.2-750, as amended; or, Any vehicle otherwise exempted by state law. A county license will be issued free of charge to: Vehicles owned by a volunteer rescue squad; Vehicles owned by a volunteer fire department; Vehicles owned or leased by a volunteer police chaplain. However, only one vehicle owned by the chaplain may qualify for the exemption provided by this subsection; 0623:68155.1 2 Revised 2/10/052:10 PM 000,~l 64 (4) Any vehicle displaying special permanent plates as approved and issued by the department of motor vehicles pursuant to Code of Virginia, § 46.2-739, as amended, to veterans with service-connected disabilities; and (5) Vehicles owned or leased by an active member or active auxiliary member of a volunteer rescue squad, a volunteer fire department, or an auxiliary police unit; provided that the member submits to the treasurer a certification, signed under oath by the chief or head of the member's volunteer organization, certifying the member's active membership for the six-month period prior to obtaining a license. However, only one vehicle owned by the member may qualify for the exemption provided by this subsection. (2) That this ordinance shall become effective January 1, 2006. 0623:68155.1 3 000~.6~ Revised 2/10/05 2:10 PM P. O, Box 85333 R~chmond, VJ~inia 2~93~0001 (804) ~9~m00 Date Code ~scriptio~ Ad Size Total ~st I HERE IV~edia General Operations, Inc, Publisher of THE RICHMOND TII'CJES-DISPATC? This is to certify that the attached TAKR N©T]CF, TAKR NOT,Cf Was published by Richmond Times-Dispatch, lnc, in the City of R~chmOnd, state of Virginia, on the following dates: 03/09/2005 03/16/2005 Sworn to and subscribed before 2008341 State of Virginia City of Richmond My commission expires Supervi ? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Subiect: Item Number: 15.F. Public Hearing on Proposed 2005 Tax Rates County Administrator's Comments: /~_.v3~~ ./;~ ~ ~'~ ~;~~' ~-~~ County Administrator: Board Action Requested: Hold a Public Hearing on the Proposed 2005 Tax Rates Ordinance. Summary of Information: This date and time has been scheduled to hold a public hearing on tax levies for the tax year 2005. The County Administrator's Proposed FY2006 Biennial Financial Plan assumes a real estate tax rate of $1.07 and anticipates holding all other rates constant. In addition, the rate for the newly created classification of motor vehicles which are specially equipped to provide transportation for physically handicapped individuals is proposed at $.01 for every $100 of the assessed value. The real estate tax rate advertised for this public hearing is $1.07. This gives the Board of Supervisors the flexibility to adopt a real estate tax rate of $1.07 or lower on April 13. Preparer: Rebecca T. Dickson Attachments: Yes Title: Director, Bud.qet and Manaqement ~ No #000~ AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, 299~. 2005, and ending on the thirty-first day of December, gO04 2005, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. On tracts of land, lots or improvements thereon and on mobile homes the tax shall be $1.07 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carder engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. 0623:68211.1 1 This ordinance will not be reproduced by Municode. Insert in Code book before page 9:1. 00016'? (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.01 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $1.07 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. 0623:68211.1 2 This ordinance will not be reproduced by Municode. Insert in Code book before page 9:1. O00:l.6S An Affiliate ot Media General Advertis ing Affi davit (This is not a bill, P~ea~ pay from iDvoi~) P, O, Box 85333 Richmond, Vi~inia 23293-000i (8O4) 649-~00 Code VA .qg~24~040 ~scri~tion Ad Size Tot~ Cost THATTFfF-ROARD() 2.00 x ?900 Media Ger~eral Operations, Publisher of THE RICHMOND TiMES-DiSPATCH This is to ceAify that the attached 'FAKE NQTfCETAKE N©T1CT was published by Richmond Times. Dispatch, ~r~c. in the C~t~ of Richmond, State of Vkcnia, on the followin9 dates: before 03/09/2005 03/16/2005 isSiOn expires PAY FROB IN¥OIOE, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 15.G. Subject: Public Hearing to Consider the FY2006-2011 Proposed Capital Improvement Program County Administrator's Comments:~_c~q~.j County Administrator: Board Action Requested: Hold a Public Hearing to Consider the FY2006-2011 Proposed Capital Improvement Program. Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's Proposed Capital Improvement Program for FY2006-2011 which totals $672,790,500 for County, Schools and Utility projects as follows: General County Schools Utilities $247,747,000 302,696,500 122,347,000 $672,790,500 Preparer: RebeccaT. Dickson Attachments: [-~ Yes Title: Director, Bud.qet and Mana.qement No # I oooa.69 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: March 23, 2005 Item Number: 15.H. Subject: Public Hearing to Consider the FY2006 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan County Administrator's Comments: County Administrator: Board Action Requested: Hold a Public Hearing on the FY2006 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan. Summary of Information: This date and time has been scheduled to hold a public hearing on the FY2006 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan. The FY2006 recommendation for this program totals $2,026,000 which is comprised of $1,420,400 in new CDBG allotments, $501,800 in new HOME Investment Partnership allotments, $22,600 in Reprogrammed HOME American Dream Downpayment Initiative (ADDI) funds, and $81,200 in Reprogrammed CDBG funds. The County's Community Development Block Grant and HOME Annual Plan for FY2006 is required to be submitted to the U.S. Department of Housing and Urban Development by May 17, 2005. The submission must follow a required public hearing by the Board of Supervisors. A Review Committee has made its recommendation to the County Administrator on the County's FY2006 CDBG and HOME ADDI funding. Attached are the recommendations from both the Review Committee and the County Administrator. Preparer: RebeccaT. Dickson Title: Director, Budget and Manaqement Attachments: Ycs J---'-] No O00~tTO 00017;~ 0OO/.'75 o8 ~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetinq Date: March 2312005 Item Number: 15.1. Subject: Public Hearing to Consider the FY2006 Proposed Biennial Financial Plan County Administrator's Comments: Board Action Requested: Hold a Public Hearing on the FY2006 Proposed Biennial Financial Plan. Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's FY2006 Proposed Biennial Financial Plan which totals $954,119,100. Preparer: Rebecca T. Dickson Title: Director, Budget and Management Attachments: ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 ~ AGENDA Meetin~l Date: March 23, 2005 Item Number: 16. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on April 13, 2005 at 3:30 p.m. Preparer: Lisa H. Elko Title: Clerkto the Board Attachments: [--I Yes I No #000178