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04-13-2005 AgendaCHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832-0040 AG NDA BOARD OF SUPERVISORS EDWARD B. BARBER CHAIRMAN MIDLOTHIAN DISTRICT R. M. "DICKIE" KING, JR. VICE CHAIRMAN BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT KELLY E. MILLER DALE DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT LANE B. RAMSEY COUNTY ADMINISTRATOR DATE: April 13, 2005 PUBLIC MEETING ROOM TIME: 3:30 p.m. o o Approval of Minutes for March 23, 2005 County Administrator's Comments © Veriz©n Update ............... Board Committee Reports Requests to Postpone Action, Additions, or Changes in the Order of Presentation Resolutions and Special Recognitions Work Session Work Session on County Administrator's Amended 2006 Biennial Financial Plan, the Proposed FY2006 Community Development Block Grant and HOME Annual Plan, and the Proposed FY2006-FY2011 Capital Improvement Program ................... PAGE 1 2 7. Deferred Items Board of Supervisors Agenda Page 2 PAGE 8. New Business A. Budget Items To Consider Proposed Ordinance Amendments Relating to Department of Utilities Fee Changes .................... o To Consider Proposed Ordinance Amendments Relating to Fees for Collecting Delinquent Taxes ..................... o To Consider Proposed Ordinance Amendment Relating to Motor Vehicles Owned by Members of Volunteer Rescue Squads, Members of Volunteer Fire Departments, and Auxiliary Police Officers ................ o To Consider an Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property ..... o To Consider the FY2006-2011 Capital Improvement Program and Revisions to 2005 Capital Improvement Program ....... o To Consider the FY2006 Community Development Block Grant and HOME Investment Partnership Annual Plan ...... 7. To Consider the FY2006 Biennial Financial Plan ................ 8. Adoption of a Resolution Appropriating Funds for Fiscal Year 2006 .......... 14 16 2O 23 24 25 26 Board of Supervisors Agenda Page 3 PAGE 8. New Business (Continued) B. Consent Items 1. Consideration to Allocate Funds from the Utility Inducement Fund a. For Extending and Upgrading a Public Water Line to Accommodate at Least Four New Companies Wanting to Locate in the Cloverhill Industrial Park on Warbro Road ................ 36 b. For Extending and Upgrading a Public Wastewater Line to Accommodate a New Company, Atlantic Constructors, LLC Locating in the James River Industrial Center on Battery Brooke Parkway .................. 38 2. Appropriation of Revenue and Expenditures for the Community Services Board to Establish One Full Time Position in their Pharmacy Area ................. 40 3. Appoval of FY2005 School Board Grant Mid-Year Revisions .............. 42 4. Set Public Hearing Dates a. To Consider Amending the County's Emergency Response Cost Recovery Ordinance to Eliminate the Provision Relating to Driving Without a License or Driving with a Suspended or Revoked License .................. 46 b. To Consider an Ordinance Dividing Deer Run Voting Precinct in Matoaca District into Two Precincts and Changing the Polling Place for Winterpock Voting Precinct in Matoaca District ....... 48 c. To Consider the Appropriation of Funds Received from the Department of Medical Assistance Services and Authorization to Execute Related Documents ......... 53 5. Adoption of Resolutions a. Confirming Proceedings of the Chesterfield County Industrial Development Authority for Issuance of Industrial Revenue Bonds to Assist ACI Building and Development, LLC in Acquiring, Constructing, and Equipping and Development of a Manufacturing Facility of Approximately 132,000 Square Feet to be Located on 21 acres of land on Battery Brook Parkway in Chesterfield County, Virginia 55 Board of Supervisors Agenda Page 4 PAGE 8.B. Consent Items (Continued) 5. Adoption of Resolutions b. Publicly Acknowledging that the National Incident Management System (NIMS) is Established as the County Standard for Incident Management .............. c. Readopting the Updated Emergency Operations Plan with Annexes for Chesterfield County as Required by the Commonwealth of Virginia Emergency Management and Disaster Law of 1973, Title 44, Chapter 3.2, Section 44-146.33 through 44-146.28, Code of Virginia ...... d. Recognizing Mrs. Deborah C. Franciscus, Police Department, Upon Her Retirement ..... e. Recognizing April 10-16, 2005 as "National Public Safety Telecommunications Week" in Chesterfield County ............. 6. Acceptance of Parcels of Land a. Along the East Right of Way Line of Old Stage Road from William H. Parsons, III and Elizabeth D. Parsons .............. b. Along the West Right of Way Line of Iron Bridge Road from Shoosmith Brothers, Incorporated .................. c. For Ramblewood Drive from PP&J Properties, LLC. d. Along the South Right of Way Line of Center Pointe Parkway from Bon Secours-Saint Francis Medical Center, Incorporated .......... 7. Approval of Change Order to Daniel and Company, Incorporated for the Replacement of Poor Soils at the Police Evidence Building .......... 8. Award of Construction Contracts a. For the Chester Road Water Line Rehabilitation Project .................... b. For Repairs to the Falling Creek Dam ...... c. For Route 360 (Swift Creek - Winterpock Road) Westbound Lane Widening Project ........ 9. Conveyance of Easements to Virginia Electric and Power Company for Underground Cable a. To Serve the Enon Water Pump Station on Happy Hill Road ................ b. To Serve the New Police Storage Building. 68 70 72 74 76 79 82 85 88 90 92 94 99 102 Board of Supervisors Agenda Page 5 PAGE 8.B. o Consent Items (Continued) 10. Requests for Permission a. From Winifred G. Rogers, Trustee for a Proposed Row of Shrubs to Encroach Within a Fifty-Foot Unimproved Right of Way Known as Applewood Lane ........ 105 b. From J. Mac Homes, Incorporated to Install a Private Sewer Service Within a Private Easement to Serve Property on Hamlin Drive ............... 108 11. Authorization to Exercise Eminent Domain for the Acquisition of Offsite Sewer and Temporary Construction Easements for Bendahl Valley, Section A ............... 111 12. Transfer of Funds and Designation of Projects for the FY2005 Supplemental Chesterfield Road Fund ..................... 114 13. Consideration of Amendments to the Connectivity Policy .................... 118 14. Initiation of a Variance Application to the Board of Zoning Appeals and Appoint an Agent 121 15. Transfer of District Improvement Funds a. From the Dale District Improvement Fund to the Parks and Recreation Department 1) to Extend Electrical Service to the Baseball Scoreboard at Meadowbrook High School and 2) to Improve the Meadowbrook Football/ Soccer Practice Field ........... 124 b. From the Dale and Bermuda District Improvement Funds to the Parks and Recreation Department to Construct a 16 x 16 Picnic Shelter to be Located at Lloyd C. Bird High School Athletic Complex .................. 127 Hearings of Citizens on Unscheduled Hatters or Claims In Accordance with Board procedures, Eileen McAfee, Robin Starr, Pat Brown, Kasey Hammond, Jamie Buckmaster, and Paige Collier have Requested the Opportunity to Speak to the Board to Address Concerns About Animal Treatment at the Chesterfield County Animal Shelter and Recommended Policy Changes and Improvements at the Shelter ......... 130 Board of Supervisors Agenda Page 6 PAGE 10. 11. 12. 13. 14. Reports A. Report on Developer Water and Sewer Contracts ................... B. Report on the Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases ................ Dinner at 5:00 p.m. Invocation Reverend C. Sherill Michael, Pastor, Chester Outreach Church of Nazerene Pledge of Allegiance to the Flag of the United States of America Eagle Scout Michael Tesh Resolutions and Special Recognitions Xo Recognizing April 24-30, 2005, as "Administrative Professionals Week" in Chesterfield County ............ B o Recognizing the L. C. Bird High School Skyhawks Varsity Football Team for its Outstanding Accomplishments and Sportsmanship .............. C o Recognizing Napier Realtors ERA for Outstanding Accomplishments ......... Do Recognizing the Hanchester Hiddle School Math Team for its Excellent Representation of Chesterfield County ............ o Recognizing SAFE, Incorporated and Chesterfield Basketball League Coaches for Their Contributions to Substance Abuse Prevention .................. 138 142 147 149 151 153 155 Board of Supervisors Agenda Page 7 PAGE 14. 15. Resolutions and Special Recognitions (Continued) Fo Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout ........... 1 2 3 4 5 6 7 8 9 10 11 12 Mr Mr Mr Mr Mr Mr Mr Mr Mr Mr Mr Mr Michael Tesh, Clover Hill District Brian Riggs, Clover Hill District Daniel Whitt, Clover Hill District John Drake, Jr., Clover Hill District Kevin Rouse, Dale District Nicholas Voss, Dale District Jeffrey Beall, Dale District Kenneth "Trey" Lankey, Matoaca District Kevin Mann, Matoaca District Jeffrey Vlk, Matoaca District Grant Comstock, Midlothian District Matthew Faszewski, Midlothian District Public Hearings Ao To Consider an Ordinance Providing for the Removal and Disposal of Unattended or Immobile Motor Vehicles ............ B o To Consider the Approval of a Ground Lease in Connection with Certificates of Participation Financing for the Police Property/ Evidence Storage Facility, and Approval of a Resolution to Authorize Entering into a Ground Lease and Other Actions Related to Certificates of Participation Financing for Various Capital Improvement Projects ............. C o To Consider an Ordinance to Vacate a Portion of a Fifty-Foot Unimproved Right of Way Known as Rycliff Avenue, Formerly Known as Gary Avenue, Within Revised Plan of Rayon Park ....... Do To Consider the Exercise of Eminent Domain for the Acquisition of Offsite Right of Way and Permanent and Temporary Construction Easements for the Cosby Road High School Project ..... 16. Adjournment .................... 157 159 162 175 178 184