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04-04-2001 MinutesBOARD OF SUPERVISORS MINUTES April 4, 2001 Supervisors in Attendance: Mrs. Renny B. Humphrey, Chairman Mr. Kelly E. Miller, Vice Chrm. Mr. Edward B. Barber Mr. J. L. McHale, III Mr. Arthur S. Warren Mr. Lane B. Ramsey County Administrator Staff in Attendance: Mr. Carey Adams, Chief Deputy Treasurer Mr. George Braunstein, Dir., Community Services Board Mr Craig Bryant, Dir., Utilities Dr Billy K. Cannaday, Jr. Supt., School Board Ms Marilyn Cole, Asst. County Administrator Ms Rebecca Dickson, Dir., Budget and Management Mr James Dunn, Dir., Economic Development Mr William D. Dupler, Building Official Ms. Lisa Elko, Clerk Ms. Karla J. Gerner, Dir., Human Resource Mgmt. Mr. Michael Golden, Dir., Parks and Recreation Mr. Lawrence C. Haake, III, Registrar Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr. John W. Harmon, Right-of-Way Manager Mr. Russell Harris, County Ombudsman Mr. Thomas E. Jacobson, Dir., Planning Mr. Donald Kappel, Dir., Public Affairs Ms. Kathryn Kitchen, Asst. Supt. of Schools for Business and Finance Dep. Chief Paul Mauger, Fire Department Lt. Col. Dennis McDonald, Police Department Mr. R. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney Dr. William Nelson, Dir., Health Mr. Paul D. Patten, Assessor Mr. Francis Pitaro, Dir., General Services Ms. Sarah Snead, Dir., Social Services 4/04/01 01-309 Mr. James J. L. Stegmaier, Deputy Co. Admin., Management Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Mr. Thomas A. Taylor, Dir., Block Grant Office Mrs. Humphrey called the regularly scheduled meeting to order at 4:11 p.m. 1. APPROVAL OF MINUTES On motion of Mr. McHale, seconded by Mr. Warren, approved the minutes of March 12, 2001, March 14, March 21, 2001, as submitted. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. the Board 2001 and 2. COUNTY ADMINISTRATOR'S ~QMMENT$ Mr. Ramsey stated that he and Mr. Miller attended the April 3, 2001 announcement of ERNI Components' $100 million expansion in the Bermuda District. He noted that an additional 150 high paying jobs will be created in the County as a result of the expansion. He displayed a copy of the $500,000 check presented by Governor Gilmore to Mr. Miller, representing the State's share of the economic development incentive for the expansion. 3. BOARD COMMITTEE REPORTS There were no Board Committee Reports at this time. REOUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. McHale, seconded by Mr. Barber, the Board added Item 5.B., Resolution Commending the Citizens Who Participated in Confederate History Dialogues; added Item 8.B.4.d., Resolution Recognizing April 2001, as ~Confederate History and Heritage Month"; and adopted the Agenda as amended. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 5. RESOLUTIONS AND SPECIAL RECOGNITIONS 5oao RECOGNIZING HOOVER & STRONG, INCORPORATED AS THE YEAR 2001 MEDIUM BUSINESS RECIPIENT OF THE CHESTERFIELD ¢0UNTY BUSINESS APPRECIATION AND RECOGNITION AWARD Ms. Liz Kashurba, Project Manager for Economic Development, introduced Mr. George Hoover, President and CEO of Hoover & Strong, Incorporated and Mr. Torry Hoover, Vice President who were present to receive the resolution. On motion of the Board, the following resolution was adopted: 01-310 4/04/01 WHEREAS, Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and WHEREAS, Hoover & Strong, Incorporated is a family owned mail order company established in 1912 in Buffalo, New York and relocating to Chesterfield County in 1979; and WHEREAS, the company is located at 10700 Trade Road and currently employs over 170 people; and WHEREAS, Hoover & Strong, Incorporated refines and manufactures specialty metal products for metalworkers nationwide and its three divisions produce over 30,000 products, including round, flat, half round wire, sheet and semi-fabricated metal parts; and WHEREAS, the company has built its large customer base by offering high quality products, a large product line and quick service; and WHEREAS, Hoover & Strong, Incorporated started Phase 1 of lean manufacturing after attending a Chesterfield Economic Development Seminar on the topic; during 2000, moved over 280 pieces of equipment to improve product flow; and this year is continuing lean manufacturing by evaluating production steps; and WHEREAS, the company has donated to over 30 charities, purchased and assembled 201 food baskets during Thanksgiving, purchased gifts for Christmas families and raised money for the Susan G. Komen Foundation. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Hoover & Strong, Incorporated and expresses appreciation, on behalf of the County, for its many contributions by recognizing it as the 2001 Medium Business recipient of the Chesterfield County Business Appreciation and Recognition Award~ AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Hoover & Strong, Incorporated and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. Mrs. Humphrey presented the executed resolution to Mr. George Hoover and an engraved silver plaque to Mr. Torry Hoover, commended Hoover & Strong, Incorporated for its many contributions to the County, and congratulated the company for being the 2001 Medium Business recipient of the Chesterfield County Business Appreciation and Recognition Award. Mr. George Hoover expressed appreciation to the Board for their support and also for the recognition. 5.Bo COMMENDING THE CITIZENS WHO PARTICIPATED IN CONFEDERATE ~ISTORY DIALOGUES Mr. Harris introduced Reverend Wilson Shannon, Bishop Gerald Glenn, accompanied by his wife, Dr. Ivan Perkinson, Mr. Henry Kidd, Mrs. Marlene Goodwyn, Mrs. Ruth Snead, Mr. Jim Daniels, Mr. Rob Pettus, Reverend Lawrence Pollard representing Mr. Paige Johnson, Mr. Jack McHale, citizens who participated in a 4/04/0~ 01-311 series of Confederate history dialogues, and also Dr. Jim Phillips, Reverend Ronald Hankins and Karen Salter, Esquire, facilitators of the dialogues. On motion of the Board, the following resolution was adopted: WHEREAS, Chesterfield County believes in and is committed to respect and equality for all of its citizens regardless of culture; and WHEREAS, Chesterfield County recognizes that one person's pride can be another's pain, and desires to answer whether or not pride can speak in a voice that can honor pain; and WHEREAS, the County determined that the best manner of bringing understanding, reconciliation, and possible resolution to long simmering differences was to bring men and women from different backgrounds to the table of peace and healing; and WHEREAS, the County, ever looking toward the future, requested assistance from the Conflict Resolution Institute at Virginia Commonwealth University and Richmond Hill to facilitate dialogues on sensitive and difficult issues; and WHEREAS, the County asked for representatives from the Chesterfield Chapter of the NAACP, Sons of Confederate Veterans, Southern Christian Leadership Conference, Elliott Greys Chapter #1877, United Daughters of the Confederacy, the faith-based community, business community, and County leadership to search for a common understanding of issues that have historically divided them; and WHEREAS, these representatives committed to six meetings over a six-week period and met for more than 23 hours, producing opportunities for each to listen as allies, to gain an understanding of different viewpoints, and to determine that with open dialogue, resolutions are attainable. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby commends the dialogues' participants for their commitment and sacrifices and supports the continuation of these dialogues for the betterment of the greater Chesterfield community. Ayes: Nays: Humphrey, Miller, Barber, McHale and Warren. None. Mrs. Humphrey, accompanied by the other Board members, presented an executed resolution to each of the citizens and facilitators and expressed appreciation for the efforts of the dialogues' participants in addressing the needs and concerns in the history of all Chesterfield County residents. (It is noted Mr. Mark Long, also a citizen who participated in the dialogues, was not present and an executed resolution will be presented to him at a later date.) Mr. Kidd expressed appreciation to the dialogues' participants for their dedication and commitment, and also to the Board for providing a means to dispel myths and tell truths about the reason for honoring Confederate ancestors. Dr. Shannon commended the Board for the opportunity afforded by the dialogues, stated that the citizens discovered that dialogue helps dissolve differences and indicated that he looks forward to continuation of the dialogue. 01-312 4/04/01 Dr. Phillips expressed appreciation to the Board for giving the group the opportunity to do such good work and stated that today is a day to celebrate that work and the process that resulted in the resolution. Dr. Perkinson stated that he feels the common thread of the entire group -- a belief in God -- was the reason the Confederate history issue could be discussed and the dialogues were successful. He expressed appreciation to God for the guidance provided during the dialogues. Reverend Pollard, representing the National Association for the Advancement of Colored People (NAACP), expressed appreciation for the invitation to be a part of the dialogues. He stated that, even though the NAACP cannot support the resolution, he feels the dialogues were beneficial. He indicated that he hopes the Confederate history dialogue will continue and others will follow. Ms. Goodwyn, representing the Southern Christian Leadership Conference (SCLC), expressed appreciation for being included in the dialogues. She stated that, even though the SCLC cannot support the resolution as it is written, she feels the dialogues are a first step for the County as well as the Country, and indicated that she, too, would like to see them continue. Mrs. Humphrey requested that the participants continue dialogue amongst themselves as future issues arise. The dialogue participants and the Board members joined together in prayer led by Bishop Glenn. 6. WORK SESSIONS 6.A. HIGH SPEED RAIL STATUS REPORT Mr. McCracken introduced Mr. George Conner and Mr. Thomas Stewart of the Department of Rail and Public Transportation to present a status report relative to high speed rail. Mr. Conner reviewed the high speed rail corridors that have been identified as of January 19, 2001; southeast high speed rail preliminary study areas; the Tier I Environmental Impact Statement Schedule; southeast high speed rail alignments through Chesterfield; two alternatives for alignment -- the "A' Line and the "S' Line; identified limits in the County; and southeast high speed rail contacts for Virginia and North Carolina. He presented the Board with a report entitled "Southeast High Speed Rail Corridor -- A Time to Act." He stated that a list of projects has been identified as part of the funding package approved by the General Assembly in 2000 and indicated that the first priority will be the area from Centralia north through Richmond to Washington, D.C. He further stated that Congress is introducing legislation for a bond bill for Amtrak and, if approved, together with the State's committed match, funding for the entire work from Centralia to Washington, D.C. would be available. He stated that Amtrak has also agreed to help fund the equipment. There was brief discussion relative to the proposed "A' line picking up the Ettrick train station. Discussion ensued relative to the extension picking up the Ettrick Station and the alternatives for rail lines from Richmond to the Tidewater area. 4/04/01 01-313 Mr. Conner stated that a study for those alternatives has just begun. Mrs. Humphrey stated that she would prefer the southern route through Petersburg which would provide a connection for Virginia State University. She requested that Mr. McCracken have input at meetings with the consultant who will be studying the alternatives for high speed rail from Richmond to Tidewater. When asked, Mr. Conner stated that, if approved, the federal funding will be used for high speed rail from the "Richmond District" including Centralia to Washington, D.C. Mrs. Humphrey stated that she feels the County should consider a Centralia train station in future land use planning. Mr. Conner stated that, if the trains were to stop in many locations, it would not be a high speed rail operation, but a local operation. Discussion ensued relative to future possibilities for commuter rail from Centralia to downtown Richmond. When asked, Mr. Conner stated that the County can provide assistance by supporting the bond legislation and participating in the high speed studies. Discussion again ensued relative to the alternatives for rail lines from Richmond to Tidewater. Mr. Warren requested that Mr. McCracken provide a report to the Board at its April 25, 2001 meeting relative to suggestions for partnering efforts of the County to assist with moving the high speed rail project forward. Mrs. Humphrey requested that the Chester Business Council and Crater Planning District Commission also provide assistance with moving the project forward. Mr. McHale expressed concerns relative to use of the abandoned rail line south of Centralia that goes east of Chester down toward Virginia State University. He stated that considerable development has occurred in that area and indicated that he does not feel the public would support reinstitution of rail traffic on the abandoned rail line. There was brief discussion relative to the proposed funding for high speed rail from Centralia to Washington, D.C. Mrs. Humphrey presentation. thanked Mr. Conner for the informative 8 .B.4 .d. RECOGNIZING APRIL 2001, AS "CONFEDERATE HISTORY AND HERITAGE MONTH" On motion of Mrs. Humphrey, seconded by Mr. Miller, tine Board adopted the following resolution: WHEREAS, the war between the states is one of the most important and pivotal periods of American history, and this period is a source of both pride and pain for descendants of African-Americans and Confederate veterans; and WHEREAS, this unique period in the history of Virginia and our nation deserves appropriate recognition, education and remembrance; and 4/04/01 01-314 WHEREAS, both the descendants of Confederate soldiers and descendants of slaves agree that the institution of slavery was an abomination and welcome an opportunity for an open dialogue for healing to improve relationships within our community; and WHEREAS, in the spirit of healing and reconciliation, Chesterfield County and the descendants of Confederate veterans denounce the misuse and dishonoring by hate groups of the symbols of the Confederate armed forces; and WHEREAS, the men who fought for the Confederate armed forces shed their blood on the battlefields in Chesterfield County and across this nation defending their nation, their homes and families; and WHEREAS, these men and women believed in virtues which can still be admired today, such as: honor, chivalry, patriotism and self-sacrifice; and WHEREAS, at war's end, the Confederate forces pledged their allegiance to the United States of America and returned home in peace to forge a new and unified nation. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes April 2001, as "Confederate History and Heritage Month." Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. Mrs. Humphrey presented the executed resolution to Mr. Rob Pettus, accompanied by Mr. Henry Kidd, and expressed appreciation for the efforts of the Confederate history dialogue participants who, together, fabricated the resolution recognizing "Confederate History and Heritage Month." Mr. Pettus expressed appreciation for the Board's recognition of his heritage. 6.B. BACKGROUND CHECKS PRESENTATION Mr. Mike Chernau, Senior Assistant County Attorney, stated that in 1999 the Board adopted an ordinance requiring background checks on County employees who work with children and requested that a committee be created to make recommendations to the Board relative to background checks on County volunteers and co-sponsored volunteers. He recognized Lieutenant Tom Turner from the State Police Department who was present at the meeting and available to answer any questions the Board may have relative to background checks. He presented an overview of the report of the Volunteer Background Check Committee. He stated that the current County employee background policy requires the search of four databases -- the Central Criminal Record Exchange; the Sex Offender and Crimes Against Minors Registry; the Court Access Information System; and the Central Registry of Child Abuse and Neglect. He further stated that the policy contains 26 "barrier" crimes -- serious crimes that would be a bar to employment. Mr. Miller expressed concerns relative to serious crimes not included in the list of "barrier" crimes. Mr. Chernau introduced Mr. Kevin Bruny, Assistant Director of Human Resource Management, to review the process the Background Check Committee followed to arrive at the recommendations. 4/04/01 01-315 Mr. Bruny stated that at the Committee's first meeting, sub- committees were formed. He reviewed the recommendation, s of the County Volunteer Sub-Committee including treating volunteers the same as employees and the background check policy {or volunteers being the same as the policy for County employees. He stated that the County volunteer policy was presented and approved by the EMS Advisory Council and County Department Directors. He further stated that approximatel'y 1,100 volunteers were identified to be included in the policy. He then reviewed recommendations of the Co-Sponsored Volunteer Sub-Committee including an easy to administer policy that will not deter volunteer participation; and closely mirroring the County policy for employees and County volunteers. He stated that three draft policies were presented to the Parks and Recreation Advisory Commission (PRAC) during the process and indicated that the leagues and associations were inwDlved on several occasions. When asked, Mr. Bruny stated that the Co-Sponsored Volunteer Sub-Committee felt that, based on past incidences, it would be in the best interest of all concerned to adopt a policy' for co- sponsored volunteers. There was brief discussion relative to the number of reported incidences of sexual abuse by co-sponsored volunteer organizations. Mr. Bruny reviewed the communication strategy used to obtain input relative to the issue. Mr. Chernau then came forward and presented the details of the proposed policy for co-sponsored volunteers. He stated the Co-Sponsored Volunteer Subcommittee recommended that the administrative findings of the Central Registry of Child Abuse and Neglect not be examined for co-sponsored volunteers. He further stated that the County Administrator has recommendations to address the inconsistencies in the policies that would allow co-sponsored groups and rescue squads to request that search and the County to provide that search as a service to those organizations. He stated that the same list of "barrier" crimes would be used for both policies and indicated that other findings of "non-barrier" crimes would be considered anonymously on. a case by case basis. Mr. Miller expressed concerns relative to the necessity of a process for reviewing findings of "non-barrier" crimes to ensure equal protection of the law and non-discrimination. Mr. Chernau stated that three applicants were terminated for "non-barrier" crimes as a result of background checks for County employees. He further stated that the State Police provides all information relative to an applicant and it must be looked at on a case by case basis. Mr. Miller stated that he would have less problems with the policy if all felonies were considered "barrier" crimes rather than selective crimes. Mr. Chernau reviewed the proposed frequency of background checks and stated that the anticipated cost of implementation is $60,000-$90,000. He reviewed policy comparisons and stated that the Board will be requested after its public hearing to approve an ordinance change to add County volunteers and rescue squads to the existing ordinance; to approve a policy for County volunteers and rescue squads; and to approve a policy for co-sponsored volunteers. Mr. Ramsey stated that the Volunteer Background Check Committee recommended only a criminal background check on the co- /o4/ol 01-316 sponsored volunteers but recommended all levels of check including the Social Services Central Registry of Child Abuse and Neglect on all other volunteers who have contact with juveniles. He further stated that his recommendation is to be consistent and perform only criminal background checks on all volunteers. He stated that he has been contacted by several of the associations who want to do the Social Services check in addition to the criminal background checks and indicated he is recommending that, if on a voluntary basis an association makes this request, the County will also include the Social Services check. Mr. Barber expressed concerns relative to unfounded claims being listed for at least one year in the Social Services Central Registry of Child Abuse and Neglect. Mr. Miller expressed concerns relative to founded cases that may not have been through the judicial process. Mr. Chernau stated that the existing County employee policy and the one proposed for County volunteers has as a barrier disposition founded sexual abuse. He further stated that he does not believe the Central Registry of Child Abuse and Neglect returns unfounded complaints on a request such as this. When asked, Mr. Chernau stated that concerns have been raised with the personal information required on the release form for the State Department of Social Services to access the Central Registry's database. There was brief discussion relative to the difference between the recommendations of the Volunteer Background Check Committee and the County Administrator. 6.Co COUNTY ADMINISTRATOR'S PROPOSED FY2002 BIENNIAL FINANCIAL PLAN, PROPOSED FY2002 COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN AlqD PROPOSED FY2002- 2007 CAPITAL IMPROVEMENT PROGRAM Ms. Dickson reviewed proposed changes to the Proposed FY2002 Biennial Financial Plan inclUding a $148,400 decrease in State House Bill 599 funding; use of the Reserve for Interest Earnings on Debt as a source to offset the House Bill 599 funding reduction; and a $68,100 increase in contribution to the Richmond Convention Visitor's Bureau (RCVB) for increased marketing efforts for the convention center. She stated that the RCVB contribution is proposed to be a five-year phase-in where the County would be contributing 1.75 percent of its transient occupancy tax to the convention center for marketing. She noted that the County's contribution to RCVB is tied to hotel room sales and indicated that it is proportional to the contributions of other jurisdictions. When asked, Ms. Dickson stated that the proposal for contributions from the localities will not have an impact on the bonds being used to expand the convention center. Mr. Ramsey stated that the contribution is a pledge for the security of the bonds for the convention center. When asked, Ms. Dickson stated that 1.75 percent of the County's transient occupancy tax was derived at based on the existing number of hotel rooms. Mrs. Humphrey stated that she would be more comfortable with a figure rather than a percentage. 01-317 4/04/01 Mr. Miller concurred with Mrs. Humphrey and expressed concerns relative to the $68,100 RCVB increase in contribution coming from the County's General Fund. Mr. McHale stated that revenue from the transient occupancy tax has passed through the General Fund as an Accounting requirement only and has not been available for any General Fund use. Mr. Ramsey stated that originally the County had a two percent transient occupancy tax and it was increased to eight percent with the initiation of the convention center project, noting that the six percent increase is being used to fund the convention center. He further stated that, in the past, staff has related the original two percent transient occupancy tax to regional economic development, marketing for RCVB and the County's economic development. He stated that revenue from the two percent transient occupancy tax is provided to RCVB because of additional security requested by bondholders, but returned to the County at the end of the year. Mr. Miller expressed concerns relative to protection of the revenue from the two percent transient occupancy tax for economic development uses in the County. Mr. Ramsey stated that the Board will vote each year on its commitment to RCVB and will have discretion when approving the contribution amount. Mr. Warren stated that he will support the 1.75 percent contribution to RCVB and indicated that he sees it as a built- in economic benefit to the County because of its rapid rate of growth in hotel rooms. He further stated that the Board will have an opportunity each year to review the RCVB contribution issue. Mr. Miller expressed concerns relative to expenditure of revenues for new programs as well as projected future expenditures and stated that it is the Board's responsibility to be stewards of taxpayers' money. Mrs. Humphrey requested that officials from RCVB provide the Board with annual justification of the requested contribution. Ms. Dickson continued to review proposed changes to the Proposed FY2002 Biennial Financial Plan including a $5,000 contribution to the Tri-City Literacy Council and other miscellaneous changes. She then reviewed Board recommended changes including $43,700 for a full-time Bilingual Public Health Nurse in the Health Department; $50,000 for a match contingent for a Public/Private Partnership of a Skateboard Park; $50,000 for body armor in the Sheriff's Department; a $30,000 contribution for the Senior Center pilot program; an additional $10,000 contribution to Meals on Wheels; an additional $5,000 contribution for the Crisis Assistance Response Emergency Shelter (CARES); an additional $14,000 contribution for the Court Appointed Special Advocate ]Board of Directors (CASA); an additional $5,000 for the Bensley Community Center; an additional $1,000 for the Christmas Mother Program; and an additional $20,000 donation for Friends of the Riverfront. Mr. Miller stated that he does not support the ]proposed expenditure for a skateboard facility. There was brief discussion relative to voting on various issues in the budget individually as opposed to voting on the budget in its entirety. 01-318 /o4/ol When asked, Mr. Golden stated that the Parks and Recreation Advisory Commission (PRAC) appointed a committee that met with the skateboard community. He further stated that the committee recommended that a skateboard facility at Rockwood Park would be a reasonable solution to address the needs of the skateboard community. He stated that the $50,000 funding recommended for the facility was not part of the committee's discussion with the Commission. Mrs. Humphrey requested that staff explore the possibility of the County having a seat on the Board of Directors of the Senior Center. Ms. Dickson reviewed Board recommended changes to FY2002 Proposed Community Development Block Grant (CDBG) budget including removal of the $25,000 for partial funding of an ambulance for Bensley-Bermuda Rescue Squad and the addition of $5,000 for an equipment room and announcers stand for the Harrowgate Athletic Association. She stated that, should EMS revenue recovery not be implemented, the $25,000 to partially fund an ambulance would be requested to be restored in the CDBG Program. Mr. McHale expressed concerns relative to staff's response to the Rayon Park sewer issue. Mr. Ramsey stated that, after meeting with Dr. Nelson following the CDBG public hearing, it was determined that the Rayon Park sewer issue needs to be addressed. He further stated that a team of County departments has been compiled to assess the seriousness of the issue and study alternatives for fixing the problem. When asked, Mr. Ramsey stated that he will provide the Board with an update on the Rayon Park issue at the April 25, 2001 meeting. Mrs. Humphrey requested that Mr. Patton review real estate assessment records in Rayon Park and provide the Board with information relative to all properties in Rayon Park that are used as rental properties. Ms. Dickson reviewed recommended changes to the FY2002-2007 Capital Improvement Program (CIP) including funding for the Appomattox River Water Authority expansion project becoming available in FY2002 rather than over a four-year period for a total net reduction of $4,338,000. Mr. Ramsey stated that this is the first major expansion of the County's water capabilities that will not require debt. He further stated that, in order for the Appomattox River Water Authority to issue debt for the project and execute a contract, it is necessary to have the assurance that the County's funding is available and noted that the funding will be placed in a trust account that can be drawn down as payments are made to the contractor. Mr. Barber excused himself from the meeting. Ms. Dickson continued to review recommended changes to the FY2002-2007 CIP including appropriation of $1,530,574 in State Construction Funds and $635,560 in cash proffers for capital projects in FY2002. She stated that specific projects tied to these funds are planned to be identified and presented to the Board at a joint work session with the School Board in June 2001. She then reviewed the recommended change to the CIP of $200,000 for a boat house shell facility at Robious Landing being accelerated to FY2003. She noted that projects beyond FY2002 will be evaluated and solidified during the FY2003 4/04/01 01-319 budget process. She then reviewed County Administrator's recommended changes to the FY2002 Proposed Budget for Schools. There was brief discussion relative to the amount of revenue the County stands to lose because of Governor Gilmore's proposed budget. Ms. Dickson reviewed the County Administrator's recommended changes to the FY2002 Proposed Budget in the areas of Utilities for the Appomattox River Water Authority for an increase of $25,032,900; Comprehensive Services for an increase of transfer from Schools in the amount of $40,000; and Schools for a total increase of $2,562,100. She then reviewed the Board[ member recommendation for a one cent tax rate decrease effective January 1, 2002 and County Administrator's recommendation for FY2002 Results of Operations including $350,000 for partial funding of breathing apparatus for the Fire Department; $500,000 for vehicles and cruisers for the Police Department; funding to be determined pending project status for base materials and electronic resources for Libraries; and $90,600 for furniture at Central Library. She reviewed the County Administrator's recommendation for pending revenue recovery implementation to address $1.66 million in staffing needs and system enhancements of the EMS System through revenue recovery. She reviewed the Board's recommendation pending revenue recovery implementation to address $164,800 for ambulances and training for rescue squads through revenue recovery. She then reviewed the Top 15 reporting measures that staff plans to use in reporting back to the Board. Mrs. Humphrey stated that is it important to ensure that the schools receive full funding. Dr. Cannaday stated that teacher raises will be covered in the Schools budget through an instructional contingency fund. He further stated, if the State provides funding for teacher raises, the contingency fund will be used to address Pupil/Teacher Ratio (PTR) issues and a one-time capital expenditure for computers for the opening of the new Matoaca High School. Mrs. Humphrey moved Items 8.A.1.-7., Budget Items to follow Item 15.B., Public Hearing to Consider Amendments to Criminal Background Checks for County Volunteers and Volunteer Rescue Squads. 7. DEFERRED ITEMS There were no Deferred Items at this time. 8. NEW BUSINESS 8.B. CONSENT ITEMS 8.B.1. SET DATE FOR PUBLIC HEARINGS 8.B.l.a. TO REVISE FY2001 SCHOOL FOOD SERVICE FUNDS On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board set the date of April 25, 2001 at 7:00 p.m. for a public hearing to consider revisions to FY2001 School Food Service Funds. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 01-320 4/04/0~ 8.B.l.b. TO CONSIDER AN APPROPRIATION OF FUNDS FOR COMPREHENSIVE SERVICES On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board set the date of April 25, 2001 at 7:00 p.m. for a public hearing to consider an appropriation of up to $1,330,000 for Comprehensive Services. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8.B.2. APPROVAL OF CHANGE ORDER FOR THE JUVENILE DETENTION HOME PROJECT On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the County Administrator to execute a change order with Kenbridge Construction Company, for a credit of $30,000, for revisions to the roof decking system at the Juvenile Detention Home. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8 .B.3 · DESIGNATION AND TRANSFER OF FUNDS FOR THE JUVENILE AND DOMESTIC RELATIONS COURTHOUSE PROJECT On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board designated $325,000 from the Reserve for Future Capital Projects for the New Juvenile and Domestic Relations Court project and authorized staff to transfer an amount up to $325,000 to this capital project as needed. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8.B.4. ADOPTION OF RESOLUTIONS 8 .B .4 .a. RECOGNIZING CAPTAIN DENNIS C. TURLINGTON, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board adopted the following resolution: WHEREAS, Captain Dennis C. Turlington will retire from the Fire and Emergency Medical Services Department, Chesterfield County, on April 1, 2001; and WHEREAS, Captain Turlington has faithfully served the County for over 28 years as the County Fire Marshal; and as a Fire Captain in the Fire and Life Safety Division; and WHEREAS, Fire Marshal Turlington was named the Virginia Fire Prevention Association's "Man of the Year" for 1976 in the State of Virginia; and WHEREAS, in 1977, Fire Marshal Turlington was named "County Employee of the Year"; and 4/o4/ol 01-321 WHEREAS, Captain Turlington has been successful in getting several fire related bills passed by the State Legislature, thereby making the state a much safer place to live; and WHEREAS, Captain Turlington coordinated the County's highly successful blood donor program for over 25 years. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Captain Dennis C. Turlington and extends its appreciation for his dedicated service to the County, its congratulations upon his retirement and its best wishes for a long and happy retirement. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8.B.4.b. RECOGNIZING APRIL 22-28, 2001, AS "VOLUNTEER APPRECIATION WEEK" IN CHESTERFIELD COUNTY On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board adopted the following resolution: WHEREAS, volunteers contribute significantly to the quality of life in Chesterfield County, in the Commonwealth, and in the nation; and WHEREAS, volunteering is recognized as an integral part of government and industry in contributing to the achievements that enhance our nation; and WHEREAS, volunteers enrich our cultural diversity with their backgrounds, experiences and talents; and WHEREAS, volunteering bridges the gap between younger and older generations, thereby bringing energy and wisdom together; and WHEREAS, volunteers give countless hours above and beyond thereby benefitting many individuals and families in the community; and WHEREAS, volunteers enable us to meet and often exceed the strategic goals of the organization, thereby increasing the quality service provided to citizens. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the week of April 22-28, 2001, as "Volunteer Appreciation Week" in Chesterfield County and urges all citizens to honor volunteers for their contributions to the County. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8 .B.4 .c. RECOGNIZING APRIL 15-21, 2001, AS "ORGAN AND TISSUE DONOR AWARENESS WEEK" IN CHESTERFIELD COUNTY On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board adopted the fellowing resolution: WHEREAS, one of the most meaningful gifts that a human being can bestow upon another is the gift of life; and 01-322 4/04/0~ WHEREAS, approximately 22,000 Americans received a life saving or life enhancing organ transplant last year; and WHEREAS, a new transplant patient is added to the national patient waiting list every 14 minutes; and WHEREAS, more than 75,000 men, women and children are currently on the national waiting list for organ transplantation, including approximately 700 in Central Virginia, and including some in Chesterfield County; and WHEREAS, an average of 15 people a day died last year waiting for organ transplants that did not come in time; and WHEREAS, the United Network for Organ Sharing, the national, non-profit organization that coordinates the nation's organ transplant system, is located in Chesterfield County; and WHEREAS, Chesterfield County, as a UNOS Workforce 2001 corporate partner, is committed to educating its employees and residents about organ donation; and WHEREAS, everyone is a potential organ, tissue and blood donor. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield Board of Supervisors acknowledges the importance of organ sharing, and hereby recognizes the week of April 15-21, 2001, as '~Organ and Tissue Donor Awareness Week" in Chesterfield County. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8.B.5. ACCEPTANCE OF PARCELS OF LAND 8 .B.5 .a. FOR RIVERS BEND BOULEVARD FROM RIVER'S BEND LIMITED PARTNERSHIP On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the conveyance of a parcel of land containing 4.00 acres from River's Bend Limited Partnership, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8.B.5 ,b. ALONG THE SOUTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM DUNG THI LEU On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the conveyance of a parcel of land containing 0.1808 acres along the south right of way line of Hull Street Road (US Route 360) from Dung Thi Leu, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 4/04/01 01-323 8.B.5.c. ALONG RIVERS BEND BOULEVARD FROM RIVER'S BEND DEVELOPMENT COMPANY, LP On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the conveyance of two parcels of land containing a total of 0.16 acres along Rivers Bend Boulevard from River's Bend Development Company, LP, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8.B.5 .d. ALONG THE EAST RIGHT OF WAY LINE OF KINGSTON AVENUE FROM LIBERTY PROPERTY DEVELOPMENT CORPORATION On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the conveyance of a parcel of land containing 0.16 acres along the east right of way line of Kingston Avenue from Liberty Property Development Corporation, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8.B.5.e. ALONG THE SOUTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM VIRGINIA PAINT DISTRIBUTING CORPORATION On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the conveyance of a parcel of land containing 0.0115 acres along the south right of way line of Hull Street Road (US Route 360) from Virginia Paint Distributing Corporation, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8.B.6. REQUESTS FOR PERMISSION 8.B.6.a. FROM REGINA H. MAYO FOR A PROPOSED GRAVEL DRIVEWAY TO ENCROACH WITHIN THE EASTERN TWENTY-FIVE FEET OF A FIFTY FOOT UNIMPROVED COUNTY RIGHT OF WAY KNOWN AS PROCTORS ROAD On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved a request from Regina H. Mayo for a proposed gravel driveway to encroach within the eastern twenty-five feet of a fifty foot unimproved County right of way known as Proctors Road, subject to the execution of a license agreement. (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 01-324 8.B.6.b. FROM VERIZON VIRGINIA, INCORPORATED FOR UNDERGROUND CABLE TO ENCROACH WITHIN A COUNTY RIGHT OF WAY KNOWN AS JOHNSON STREET On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved a request from Verizon Virginia, Incorporated for underground cable to encroach within a County right of way known as Johnson Street, subject to the execution of a license agreement. (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8.B 6.c. FROM PRAMOD C. AMIN TO CONSTRUCT A BRICK PAVER WALKWAY WITHIN A SIXTEEN FOOT SEWER EASEMENT ACROSS PROPERTY ON WARE BOTTOM SPRING ROAD On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved a request from Pramod C. Amin for permission to construct a brick paver walkway within a sixteen foot sewer easement across property at 2000 Ware Bottom Spring Road, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8 .B.6 .d FROM T. AND L. HOLDINGS, I, LLC TO INSTALL PRIVATE WATER SERVICES WITHIN PRIVATE EASEMENTS TO SERVE TOWN-HOUSES IN GRAND MANOR AT LAKE EVERGREEN On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved a request from T. and L. Holdings, I, LLC to install private water services within private easements to serve townhouses in Grand Manor at Lake Evergreen, and authorized the County Administrator to execute the water connection agreement. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 8 .B.7. CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY TO INSTALL AN UNDERGROUND CABLE TO PROVIDE POWER TO THE NEW CHESTER LIBRARY On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for a revised easement at the new Chester Library. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 01-325 4/04/0]_ 8.B.8. TRANSFER OF DISTRICT IMPROVEMR~T FUNDS 8.B.8.a. FROM DALE DISTRICT IMPROVEMENT FUND TO T~ PARKS AND RECREATION DEPARTMENT FOR T~R PURC~IASE AND INSTALLATION OF A SHED TO STORE EQUIPMENT FOR YOUTH SPORTS PROGRAM After brief discussion, on motion of Mr. McHale, seconded by Mrs. Humphrey, the Board transferred $7,500 from the Dale District Improvement Fund to the Parks and Recreation Department for the purchase and installation of a shed to store equipment for youth sports programs. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. (Mr. Miller noted at the April 25, 2001 meeting that he intended to make the motion for approval, but because the item was part of the Consent Agenda, the motion was made by Mr. McHale.) 8.B.8.b. FROM DALE DISTRICT IMPROVEMENT FUND TO THE SCHOOL BOARD FOR THE PURCHASE AND INSTALLATION OF A MESSAGE BOARD AT HOPKINS ROAD ELEMENTARY SCHOOL On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board transferred $7,180 from the Dale District Improvement Fund to the School Board for the purchase and installation of a message board at Hopkins Road Elementary School. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. (Mr. Miller noted at the April 25, 2001 meeting that he intended to make the motion for approval, but because the item was part of the Consent Agenda, the motion was made by Mr. McHale.) 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no hearings of citizens on unscheduled matters or claims at this time. 10. REPORTS On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the following reports: A report on Developer Water and Sewer Contracts and a status report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 01-326 /o4/o 11. DINNER On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board recessed to the Administration Building, Room 502, for dinner. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. Reconvening: 12. INVOCATION Ms. Donna Holder, Minister of Outreach for Woodlake United Methodist Church gave the invocation. 13 PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Eagle Scout Timothy Ashley led the Pledge of Allegiance to the Flag of the United States of America. 14. RESOLUTIONS AND SPECIAL RECOGNITIONS 14,A. RECOGNIZING APRIL 22-28, 2001, AS "ADMINISTRATIVE PROFESSIONALS WEEK" Ms. Cindy Taylor introduced representatives of the Old Dominion and Tri-Cities Chapters of the International Association of Administrative Professionals (IA_AP) who were present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, administrative professionals, including administrative assistants, office supervisors and secretaries, comprise the largest segment of the office workforce; and WHEREAS, administrative professionals serve as vital information hubs in the modern office, managing information, organizing the office and mastering office technology; and WHEREAS, "Administrative Professionals Week" highlights the major contributions of administrative professionals to business and government; and WHEREAS, the International Association of Administrative Professionals (I/LAP) and its local chapters provide administrative professionals with education and leadership training, networking opportunities, certification programs and other career-enhancing resources while also advancing the image of the profession. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Chesterfield County, Virginia, does hereby proclaim the week of April 22-28, 2001, as "Administrative Professionals Week" and calls on management and the business community everywhere to join in recognizing these outstanding professionals and to provide them with training and support to continue their professional growth, especially on Wednesday, April 25, 2001, "Administrative Professionals Day." Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 4/04/01 01-327 Mrs. Humphrey presented the executed resolution to Ms. Juanita Wolfe-Cersley and Ms. Corinne Kirkland, representing the Tri- Cities Chapter of the IAA? and expressed appreciation to all County administrative professionals for their dedication and contributions to the County. Ms. Kirkland expressed appreciation for the Board's recognition of "Administrative Professional Week." 14.B. RECOGNIZING BOY SCOUTS UPON ATTAINING RANK OF EAGLE SCOUT 14.B.1. MATTHEW EDWARD HARVEY, DALE DISTRICT Mr. Hammer introduced Mr. Matthew Harvey who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Matthew Edward Harvey, Troop 874, sponsored by Saint Luke's United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Matthew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Matthew Edward Harvey on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. Mrs. Humphrey presented the executed resolution and patch to Mr. Harvey, accompanied by members of his family, congratulated him on his outstanding achievement, and wished him well in future endeavors. Mr. Harvey expressed appreciation to God, fellow scouts and his parents for their support. 01-328 4/04/0i 14.B,2, TIMOTHY JOSEPH ASHLEY, MATOACA DISTRICT Mr. Hammer introduced Mr. Timothy Ashley who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Timothy Joseph Ashley, Troop 870, sponsored by Alberta Smith Elementary School, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Timmy has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Timothy Joseph Ashley on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. Mrs. Humphrey presented the executed resolution and patch to Mr. Ashley, accompanied by members of his family, congratulated him on his outstanding achievement, and wished him well in future endeavors. Mr. Ashley expressed appreciation to God, his scoutmaster, members of his troop and his parents for their support. 14.B.3. ANGEL ANTONIO VIDAL, MATOACA DISTRICT Mr. Hammer introduced Mr. Angel Vidal who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and 4/04/01 01-329 WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Angel Antonio Vidal, Troop 870, sponsored by Alberta Smith Elementary School, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Angel has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Angel Antonio Vidal on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. Mrs. Humphrey presented the executed resolution and patch to Mr. Vidal, accompanied by members of his family, congratulated him on his outstanding achievement, and wished him well in future endeavors. Mr. Vidal expressed appreciation to the Board for the recognition and also to his parents, scoutmaster, members of his troop and God for their support. 14.B.4. EVAN BERKELEY SMITH, MATOACA DISTRICT Mr. Hammer introduced Mr. Evan Smith who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Evan Berkeley Smith, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and 01-330 4/04/01 WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Evan has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Evan Berkeley Smith on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. Mrs. Humphrey presented the executed resolution and patch to Mr. Smith, accompanied by members of his family, congratulated him on his outstanding achievement, and wished him well in future endeavors. Mr. Smith expressed appreciation to God, his parents, scoutmaster and Woodlake United Methodist Church for their support. 14.B.5. CHRISTOPHER AARON BRIGGS, MATOACA DISTRICT Mr. Hammer introduced Mr. Christopher Briggs who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Christopher Aaron Briggs, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long- sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Chris has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Christopher Aaron Briggs on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 4/04/0~ 01-331 Mrs. Humphrey presented the executed resolution and patch to Mr. Briggs, accompanied by members of his family, congratulated him on his outstanding achievement, and wished him well in future endeavors. Mr. Briggs expressed appreciation to God, his parents, grandparents and fellow scouts for their support. 15. PUBLIC HEARINGS 15.A. TO CONSIDER THE ABANDONMENT OF GREENPINE ROAD, STATE ROUTE 948 Mr. Harmon stated that this date and time has been advertised for a public hearing to consider the abandonment of Greenpine Road, State Route 948. No one came forward to speak in favor of or against the issue. On motion of Mr. Miller, seconded by Mrs. Humphrey, the Board adopted the following resolution: WHEREAS, a sketch has been prepared for the Board of Supervisors of Chesterfield County depicting Greenpine Road, State Route 948, to be abandoned from the secondary system of state highways; and WHEREAS, pursuant to a resolution of this Board, dated February 28, 2001, the required notices of the County's intention to abandon Greenpine Road, State Route 948, have been given in that: on March 2, 2001, a notice was posted in at least three places along Greenpine Road, State Route 948; and on March 21, 2001, and March 28, 2001, a notice was published in the Richmond Times Dispatch having general circulation within the County announcing this Public Hearing to receive comments concerning the proposed abandonment; and on March 6, 2001, notice was sent to the Commissioner of the Virginia Department of Transportation; and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of Greenpine Road, State Route 948, from Whitepine Road, State Route 701, to Redpine Road, State Route 947, a distance of 0.27 miles, since it serves no public necessity and is no longer necessary as a part of the secondary system of state highways. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby abandons Greenpine Road, State Route 948, and removes it from the secondary system of state highways, pursuant to Section 33.1-151, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commissioner of the Virginia Department of Transportation certify, in writing, that Greenpine Road hereby abandoned is no longer deemed necessary for uses of the secondary system of state highways pursuant to Section 33.1-154 of the Code of Virginia, 1950, as amended. Ayes: Humphrey, Miller, McHale and Warren. Nays: None. Absent: Barber. 4/04/01 01-332 15 .B. TO CONSIDER AMENDMRNTS TO CRIMINAL BACKGROUND CHECKS FOR COUNTY VOLUNTEERS AND VOLUNTEER RESCUE SQUADS AND TO CONSIDER PROPOSED ADMINISTRATIVE POLICY FOR BACKGROUND C~RCKS FOR VOLUNTEERS/COACHES OF CO- SPONSORED RECREATION GROUPS Mr. Chernau stated that this date and time has been advertised for a public hearing to consider amendments to criminal background checks for County volunteers and volunteer rescue squads and to consider the proposed administrative policy for background checks for volunteers/coaches of co-sponsored recreation groups. He further stated that the Volunteer Background Check Committee established in November 1999 is recommending adoption of two policies -- one for County government employees and volunteers of rescue squads to check the State Police Sex Offender and Crimes Against Minors Registry; the Circuit and General District Court records as well as the Central Criminal Records Exchange; and the Department of Social Services Central Registry of Child Abuse and Neglect. He stated that the policy being recommended for co-sponsored organizations is to check the State Police records, Circuit and General District Court records, but not the Department of Social Services Central Registry of Child Abuse and Neglect. He further stated that the County Administrator is recommending that the County perform Social Services Central Registry checks upon the request of private co-sponsored organizations. He stated that the County Administrator is also recommending that each County department request Social Services Central Registry checks of its volunteers only if they have unsupervised contact with children. Comments from the public were taken at this time. Mr. Bob Schumm, Director of Public Relations for the Chesterfield Youth Softball Association expressed concerns relative to the County involving itself in the parenting process. He also expressed concerns relative to flaws in the proposed ordinance, stating that the proposed ordinance does not grant the authority to check out-of-state records for offenders who have been convicted of crimes against children; includes an unreasonable list of "barrier" crimes; and bars a person with pending charges from coaching. He stated that he feels umpires, team mothers, car pooling parents and concession stand volunteers have just as much contact with children as the coaches. He expressed concerns relative to confidentiality issues throughout the associations and stated that he feels the County should take the responsibility for enforcing the ordinance. He suggested that, in lieu of requiring background checks, the County initiate an education program to teach the associations how to prevent situations from happening. Mr. James "Punky' Lumpkin, President of the Chesterfield Boys Basketball League, expressed concerns relative to increased responsibility on the associations if the ordinance is adopted. He requested that the County finance as well as administer whatever policy the Board chooses to implement. Mr. Barber returned to the meeting. Mr. Bill Hamm, President of the Bensley Athletic Association, referenced an incident of sexual abuse involving a child that occurred within the association and stated that numerous steps have been taken to prevent future incidences. He further stated that potential coaches are now required to fill out an extensive questionnaire; be interviewed by a panel of athletic directors; sign a waiver to allow the association to conduct a State Police criminal background check; and meet with members 4/04/01 01-333 of the association's board of directors prior to being allowed to coach. He stated that he does not feel background checks of co-sponsored groups is the gap to protect our children and suggested that the County use the money that it would cost to implement background checks for educating people who deal with children and also teaching children what to watch out for relative to sexual abuse. Mr. Jeff Collins, President of the Chesterfield Soccer Club, stated that he does not support the proposed ordinance for background checks of co-sponsored groups. He expressed concerns relative to the responsibility as well as liability that would create a burden for the associations if the proposed ordinance is approved. He stated that if the ordinance is approved, he will no longer be a volunteer with the Soccer Club because of the concerns he expressed. He further stated that he feels if the ordinance is approved, voluntarism will decrease and requested that the Board kill the issue of background checks for co-sponsored volunteer organizations. Mr. Miller expressed concerns relative to the liability a volunteer organization might be subjected to for not taking every opportunity to protect its children. Mr. Collins stated that a County policy requiring background checks for co-sponsored volunteer organizations would increase the organizations' potential for liability issues. Mrs. Dorothy Jaeckle expressed concerns that the proposed background checks for co-sponsored volunteer organizations would be limited to certain volunteers -- coaches only and not team managers, team parents and others. She stated that the incident that occurred within the Bensley Athletic Association would not have been prevented with the proposed ordinance because it did not involve a coach. She expressed concerns that the County would even consider taking on the responsibility for background checks of volunteer organizations and stated that it is the parents' responsibility to be aware of whom their child is with. She further stated that she does not feel the background checks of co-sponsored volunteer organizations will solve problems~ but will create unnecessary paperwork for the volunteers and cost the taxpayers money. She urged the Board to vote against the ordinance relative to co- sponsored volunteer organizations. Mr. Miller expressed concerns relative to the issue of paid versus volunteer coaches and stated that he feels the ultimate issue should be what is in the best interest of the children. Mrs. Jaeckle stated that she feels the proposed ordinance has too many loopholes and will not serve to protect children. Mr. Bill Coronado, President of the Chesterfield Youth Softball Association referenced other volunteer organizations that deal specifically with children and questioned why these organizations should not also be included under the proposed ordinance. He stated that he feels there are too many flaws in the proposed policy and noted that deviant people will find a way to get around the background check requirement. He expressed concerns relative to the burden that will be placed on the volunteers to implement the policy and stated that government mandates will not solve the problem of irresponsible parenting. Mrs. Terry Minor, Vice President of A. M. Davis Athletic Association and member of the Parks and Recreation Advisory Commission, expressed concerns relative to the proposed policy jeopardizing youth programs in the County because she feels the number of volunteers will decrease. She stated that she feels non-coachable offenses should be limited to sex crimes and 4/04/0~ 01-334 violent crimes against children only. She suggested that an appeals process be added to the proposed policy and a strong education program be initiated. She expressed concerns relative to the proposed "barrier" crimes and stated that confidentiality would be an issue if the policy includes anything other than sex crimes. Dr. Rich Marconi, President of the Swift Creek Athletic Association, stated that the board of directors of his association support background checks, but feel the policy should not place the responsibility for implementation on the organization. Mr. Sherman Litton, Vice President of the Chesterfield Basketball League, stated that he feels implementation of the policy should be the responsibility of Parks and Recreation rather than the associations. Ms. Leslie Nutter, a former background investigator for the Department of Corrections stated that she is very disturbed by the negativity surrounding the policy. She further stated that she supports the policy and feels it is a good starting point. She stated that children should not be punished for having irresponsible parents. She expressed concerns relative to the issue of volunteers versus paid staff and stated that it is her experience from a caseload of hundreds of sex offenders that these people would freely offer their services for the opportunity to be around children. She further stated that most of the people she has spoken with relative to the issue assume the policy will be adopted and are appalled that the issue is being debated. She stated that both Powhatan and Virginia Beach perform background checks for co-sponsored volunteer organizations. Discussion, questions and comments ensued relative to the background checks performed in Powhatan and Virginia Beach. Mr. Barber stated that the e-mails he has received have been overwhelmingly against background checks for co-sponsored volunteer organizations and questioned Ms. Nutter relative to the people she has spoken with who assume the policy will be adopted. Ms. Nutter stated that neighborhood talk as well as people from the child abuse prevention groups she has spoken with have indicated they felt the Board would adopt the policy. Mrs. Humphrey expressed concerns relative to the Board having received no communication from child abuse prevention groups relative to the background check issue that has been ongoing for more than a year. She stated that she does not feel the ordinance is in a format that the Board can approve. There being no one else to speak to the issue, the public hearing was closed. Mr. Miller stated that he is not prepared to support the proposed ordinance, but indicated that he feels the County should have a responsibility to be concerned about the children it has some contact with through co-sponsorship of the volunteer organizations. He stated that he does not support limiting the offenses for barring of coaches to sex crimes only. He further stated that he feels there are gaps in the proposed implementation of the policy, but indicated that he would support a reasonable proposal for protection of the children. Mr. Barber stated that he feels it is the organizations' responsibility for selecting and training of coaches and 4/04/0~ 01-335 performing whatever checks are necessary to ensure protection of children. He further stated that the County's co- sponsorship of organizations is for the provision of fields and facilities only, not because of interaction with individual children. Mr. McHale expressed concerns that many citizens assume County co-sponsored volunteer organizations are endorsed by the County and also assume there is no difference between their children's safety at school and at County co-sponsored activities. He stated that he does feel background checks of co-sponsored volunteer organizations has some merit, but urged the Board members who do not feel the issue has merit to make it known now rather than return the issue to a committee for further study. He indicated that he supports further studying of the issue provided there is interest to move forward. Mr. Warren stated that, based on the Parks and Recreation Advisory Commission's six to five vote, it is obvious there is not overwhelming support for the proposed policy as an approach to provide protection of children. He expressed concerns relative to long-time volunteers who may stop volunteering if the ordinance is adopted as proposed. When asked, Ms. Minor stated that it is difficult to find coaches and that she feels adoption of the ordinance would harm the associations' ability to attract coaches. Mrs. Humphrey stated that she feels the issue has merit and is not prepared to vote against it. She requested that the other Board members let her know now if they did not intend to support the issue in any fashion. Mr. Barber stated that, although he is not inclined to support the issue, he wants to remain open minded. Mr. Barber then made a motion for the Board to defer consideration of amendments to criminal background checks for County volunteers and volunteer rescue squads and to consider the proposed administrative policy for background checks for volunteers/coaches of co-sponsored recreation groups until May 23, 2001 to allow the child abuse prevention organizations Ms. Nutter referred to an opportunity to communicate with the Board. Mr. Barber then suggested that his motion also include leaving the public hearing open. Mrs. Humphrey stated that the public hearing has already been closed. Mr. Warren seconded Mr. Barber's motion. Mr. Miller questioned the urgency of returning the issue in thirty days. After brief discussion, Mr. Barber made an amended motion, seconded by Mr. Warren, for the Board to defer consideration of amendments to criminal background checks for County volunteers and volunteer rescue squads and to consider the proposed administrative policy for background checks for volunteers/coaches of co-sponsored recreation groups until June 20, 2001. Mr. Micas stated that, although the Chairman has closed the public hearing, the Board still has the discretion to leave it open. Mrs. Humphrey stated that she would prefer to leave the public hearing closed. She further stated that, if the text of the 01-336 4/04/01 proposed policy is changed or if a new document is drafted, a public hearing will be advertised and each of the speakers at tonight's public hearing will receive a copy. She suggested that the professional organizations referred to by Ms. Nutter communicate with the Parks and Recreation Advisory Commission and the Board prior to June 20, 2001. Mrs. Humphrey then called for a vote on the amended motion made by Mr. Barber, seconded by Mr. Warren, for the Board to defer consideration of amendments to criminal background checks for County volunteers and volunteer rescue squads and to consider the proposed administrative policy for background checks for volunteers/coaches of co-sponsored recreation groups until June 20, 2001. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. Mrs. Humphrey requested a ten minute recess. Reconvening: 8.A. BUDGET ITEMS 8 .A.1. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING ~ REENACTING SECTION 18-22, RELATING TO UTILITIES FEE CHANGES Ms. Dickson stated that the Board held a public hearing on March 21, 2001 relating to utilities fee changes. She further stated that staff recommends adoption of the proposed ordinance. On motion of Mr. Warren, seconded by Mrs. Humphrey, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 18-22 RELATING TO WATER CONNECTION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-22 of Chesterfield, 1997, as amended, read as follows: the Code of the County of is amended and re-enacted to o o o (b) The capital cost recovery charge shall be: Customer Class Capital Cost Recovery Charge Meter Size (inches) (i) For a dwelling, 5/8 single-family, including townhouses and mobile homes that are not located in a mobile home park, and Number of ERU's per Unit Water Wastewater 1.00 $ 3,092.00 $ 1,465.00 4/o /ol 01-337 individually metered multi-family dwelling units. (ii) For a dwelling, two- family (per unit) 5/8 (iii) For mobile homes that are located in a mobile home park and for master metered multiple-family dwellings (per unit) (iv) For all other customer 5/8 classes 1 i-i/2 1.00 0.85 1.00 2.50 5.00 3,092.00 2,628.00 3,092 00 7,730 00 15,460 00 1,465.00 1,245.00 1,465.00 3, 663.00 7,325.00 8.00 24,736 00 11,720.00 16.00 49,472 00 23,440.00 4 25.00 6 50.00 8 80.00 77,300 00 154,600 00 247,360 00 36,625.00 73,250.00 117,200.00 10 12 115.00 355,580 00 155.00 479,260.00 168,475.00 227,075.00 The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERU's per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the same capital cost recovery charge in subsection (b) (iv). (2) That this ordinance shall become effective on July 1, 2001. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8 .A.2. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 9-31 AND 9-32, RELATING TO TAX EXEMPTIONS FOR REHABILITATED COMMERCIAL, INDUSTRIAL, AND RESIDENTIAL REAL ESTATE Ms. Dickson stated that the Board held a public hearing on March 21, 2001 relating to tax exemptions for rehabilitated commercial, industrial, and residential real estate. She further stated that staff recommends adoption of the proposed ordinance. On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 9-31 AND 9-32 RELATING TO TAX EXEMPTIONS FOR REHABILITATED COMMERCIAL, INDUSTRIAL AND RESIDENTIAL REAL ESTATE 01-338 4/04/01 BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (i) That Sections 9-31 and 9-32 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 9-31. Partial exemption for certain rehabilitated, renovated or replaced commercial or industrial structures. (a) A partial exemption from real estate taxes is granted to certain commercial and industrial property which qualifies under the criteria listed in subsection (b). (b) For real property to qualify for the partial exemption granted by this section, the following criteria must apply: (1 Any real estate upon which there is an existing commercial or industrial structure shall be deemed to have been substantially rehabilitated, renovated or replaced when a structure 25 years old or older has been improved so as to increase the assessed value of the structure by 15 percent or more. For structures in an enterprise zone, the structure may be 15 years old or older. (2 The base value of the commercial or industrial structure shall be the assessed value of the structure prior to the commencement of the work as determined by the county assessor upon receipt of an application for the tax exemption. (3 The tax exemption provided in subsection (b) (1) shall apply when the rehabilitation, renovation or replacement is completed and the amount exempt from tax shall be equal to the increase in assessed value, if any, resulting from the rehabilitation, renovation or replacement of the assessed commercial or industrial structure, as determined by the county assessor. The exemption shall apply only to any subsequent assessment or reassessment. In any year in which the market value of the qualified real estate decreases below the base value, as determined pursuant to this section, no credit or refund shall be provided to the owner. (4 The exemption shall run with the real estate for five years. (5) Nothing in this section shall be construed to allow the county assessor to list upon the land book any reduced value or any reduced taxes due to the exemption provided herein. (6) No replacement structures may exceed the total square footage of the replaced structure by more than 100 percent, except structures in an enterprise zone, which may exceed the total square footage of the replaced structure by 110 percent. (c) Prior to beginning the rehabilitation, renovation or replacement the owner of any real estate meeting the criteria stated in this section shall apply for the exemption on forms provided by the county. Upon receiving the application, the county assessor shall determine the base value of the structure. This base value determination shall be effective for 4/04/01 01-339 two years from the date of determination, but applicants may reapply after this time period expires. The owner shall pay an application fee of $50.00 for each application which shall be refundable upon completion of the replacement or rehabilitation. Property located in an enterprise zone shall be exempt from paying an application fee. (d) Upon completion of the rehabilitation, renovation or replacement the county assessor shall be notified in writing and shall inspect the property to determine the assessed value of the structure and the amount, if any, of the rehabilitated real estate tax exemption for that structure. No property shall be eligible for exemption unless the appropriate building permits have been acquired, and the county assessor has verified that the rehabilitation renovation or replacement indicated on the application has been completed and meets the requirements of this section. In determining the base value and the increased value resulting from the substantial rehabilitation, renovation or replacement the county assessor shall employ usual and customary methods of assessing real estate. Sec. 9-32. Partial exemption for certain rehabilitated, renovated or replaced residential structures. (a) A partial exemption from real estate taxes is granted to certain residential property which qualifies under the criteria listed in subsection (b) . (b) For real property to qualify for the partial exemption granted by this section, the following criteria must apply: 1) The property must be lawfully used for residential purposes. 2) There must be a residential structure on the property no less than 25 years of age which has been rehabilitated, renovated or replaced; provided, however, that if the real estate tax assessment of the structure is more than ten percent lower than the assessment of similar structures in the immediate area, as determined by the assessor, due to the physical condition of the structure, the structure may be 15 years or older in order to qualify under this subsection. 3) If the structure is a multifamily residential structure, the rehabilitation, renovation or replacement must not increase the total square footage of the structure being rehabilitated, renovated or replaced by more than 30 percent. 4) For structures other than multifamily residential structures, the exemption shall apply only to.the first 200 percent of any increased square footage due to replacement or rehabilitation. (5) The rehabilitation, renovation or replacement must increase the assessment of the structure by more than 10 percent and must be complete. (6) The rehabilitation, renovation or replacement must be accomplished with appropriate building permits. (c) Prior to beginning the rehabilitation, renovation or replacement the owner of any real estate meeting the criteria stated in this section shall apply for the exemption on forms provided by the county. Upon receiving the application, the 4/04/0i 01-340 county assessor shall determine the base value of the structure. This base value determination shall be effective for two years from the date of determination, but applicants may reapply after this time period expires. The owner shall pay an application fee of $50.00 for each application, which shall be refundable upon completion of the replacement or rehabilitation. (d) If the assessor determines that the property for which an application has been filed qualifies for the partial exemption under this section, the property shall be exempt from the increase in real estate taxation resulting solely from the rehabilitation, renovation or replacement. This exemption shall become effective on January 1 of the year following the determination made by the assessor and shall run with the real estate for a period of eight tax years. The amount of the exemption shall not change over such eight-year period. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8 .A.3. TO CONSIDER AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF REAL ESTATE AND PERSONAl, PROPERTY FOR THE COUNTY OF CHESTERFIELD Ms. Dickson stated that the Board held a public hearing on March 21, 2001 to consider an ordinance to establish an annual tax levy on various classes of property for the County of Chesterfield. She further stated that rates on all classes of property are to remain constant for FY2002. Mr. Warren made a motion, seconded by Mr. Barber, for the Board to adopt an ordinance to establish the annual tax levy on various classes of real estate and personal property for the County. Mr. McHale stated that, since the beginning of the FY2002 budget process, he has been advocating that the Board decrease the County's tax rate in a responsible way over a number of years. He further stated that, upon receipt of the FY2001 audited results of operations, he intends to propose a real estate tax rate reduction that takes the first $750,000 of the revenue in excess of estimates and applies it to a one-cent tax rate reduction effective January 1, 2002. He stated that it is also his understanding, based on discussions with the County Administrator, that the School Board will be instructed to prepare its FY2003 budget using revenue projections based on a $1.07 real estate tax rate. He further stated that he also intends to advocate for a tax reduction process over the remainder of his term on the Board in an effort to manage down the tax rate while minimizing the impact on worthwhile projects for Schools, Police, Fire and Parks and Recreation. Mr. Barber expressed concerns relative to the potential for decreased tax rates at the Federal and State levels and also the potential for decreased local revenues from the State and stated that he feels the Board would be wise to discuss a possible tax rate reduction at a later date. Mr. Miller stated that, upon review of the FY2001 results of operations, he would be prepared to support a real estate tax reduction -- perhaps even more than one cent. He further stated that the Board cannot arrive at a tax reduction if it continues to add more programs and expenditures in the process. 4/04/01 01-341 Mrs. Humphrey reiterated that the School Board's budget is fully funded and teacher raises are unchallenged. She stated that discussions of reductions in the County's tax rate will be based on excess revenue. Mr. Barber stated that he has asked staff to prepare a report relative to the County's tax rate for the elderly. He further stated that there are exemptions that the Board can grant that are not currently at their maximums and indicated that the Board may be wise to target a tax reduction to the citizens who need it most -- the elderly. Mr. Ramsey stated that the proposed FY2002 budget continues the Board's plan to reduce business license tax rates through a capped revenue approach. Mrs. Humphrey called for a vote on the motion made by Mr. Warren, seconded by Mr. Barber, for the Board to adopt the following ordinance to establish the annual tax levy on various classes of real estate and personal property for the County: AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, 2001, and ending on the thirty-first day of December, 2001, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. On tracts of land, lots or improvements thereon and on mobile homes the tax shall be $1.08 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate 4/04/0~ 01-342 commerce, the tax shall be $.96 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $1.08 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8 .A.4. TO CONSIDER THE PROPOSED FY2002-2007 CAPITAL IMPROVEMENT PROGRAM Ms. Dickson stated that the Board held a public hearing on March 21, 2001 to consider the proposed FY2002-2007 Capital Improvement Program (CIP). She further stated that the CIP, with revisions, totals $542,756,334. Mr. Warren made a motion, seconded by Mr. Barber, for the Board to approve the FY2002-2007 Capital Improvement Program, as amended. Mr. Miller stated that he does not support the $200,000 expenditure for a boat house facility at Robious Landing Park. Mr. Barber stated that the amount of money being requested for the boat house facility is equivalent to a ballfield. He further stated that there are approximately 100 James River High School students on the rowing team. He stated that the Richmond Rowing Club donated time and materials to construct a dock at Robious Landing Park and the University of Richmond donated one of two boats for use by the student athletes. He further stated that the boats and equipment are currently stored in a closet at the school and must be physically transported each day to practice. He stated that the concept is to start rowing clubs in each of the County high schools which will provide opportunities for athletic participation and scholarships for many students. He indicated that he hopes the Board will consider leaving the project in the CIP for FY2003. Mrs. Humphrey stated that she will support the boat house facility because she feels the Board has a responsibility to ensure that the needs of constituents in all districts are met. She requested that, after the FY2001 results of operations are complete, Ms. Dickson provide a list of capital projects being funded through the General Fund rather than through bond referendums, for review at constituents' meetings. Mr. Barber stated that State revenue for road improvements is not keeping up with the demand for road improvements in the County. He further stated that he has requested that staff provide information relative to issuing debt for road 4/04/01 01-343 improvement projects to determine a way within the generation of debt capacity to make some inroads into the road projects that need to be addressed. He stated that he feels it would be wise for the Board to investigate whether or not the Virginia Department of Transportation's allocation to the County can be supplemented to deal with road improvement issues. Mr. McHale stated that he feels the Board needs to begin having work sessions and communication relative to the CIP and what projects will encompass the next bond referendum. He further stated that he feels citizens should be informed that the Board will be considering another issuance of debt to address a number of needs. Mrs. Humphrey called for a vote on the motion made by Mr. Warren, seconded by Mr. Barber, for the Board to approve the FY2002-2007 Capital Improvement Program, as amended. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8.A.5. TO CONSIDER THE COUNTY'S FY2002 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN Ms. Dickson stated that the Board held a public hearing on March 21, 2001 to consider the proposed FY2002 Community Development Block Grant (CDBG) and HOME Annual Plan. She further stated that staff recommends adoption of the Plan totaling $2,005,900 with changes as presented during the work session. Mr. McHale made a motion, seconded by Mr. Barber, for the Board to adopt the County's FY2002 Community Development Block Grant and HOME Annual Plan, as amended, and authorize the reallocation of $43,800 in previous fiscal year program funding. Mr. McHale stated that, if revenue recovery is not implemented, the request for partial funding of an ambulance from Bensley- Bermuda Rescue Squad, will be reintroduced through the CDBG process. He requested that, if it is determined that the Meadowdale Sidewalk Project is not eligible for CDBG funding, the reserve for this project might be used for the Rayon Park sewer issue. Mrs. Humphrey stated that it is her intent that certain funds in the revenue recovery program be provided back to the rescue squads. She further stated that, if Bensley-Bermuda's request is reintroduced, it would only be fair to reconsider Ettrick- Matoaca and Forest View's requests for ambulance funding. Ms. Dickson stated that, since Ettrick-Matoaca and Forest View did not apply for FY2002 CDBG funding, staff could advise and assist the organizations in applying for FY2003 CDBG funding. Mrs. Humphrey stated that she will not support Bensley- Bermuda's request unless the requests of all three rescue squads are funded. She further stated that one of the components of revenue recovery is that all of the rescue squads be treated equally. Discussion ensued relative to funding of the ambulance requests from rescue squads. Mrs. Humphrey called for a vote on the motion made by Mr. McHale, seconded by Mr. Barber, for the Board to adopt the County's FY2002 Community Development Block Grant and HOME Annual Plan, as amended, and authorize the reallocation of 01-344 4/04/0i $43,800 in previous fiscal year program funding. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8.A.6. TO CONSIDER THE PROPOSED FY2001-2002 BIENNIAL FINANCIAL PLAN Ms. Dickson stated that the Board held a public hearing on March 21, 2001 to consider the proposed FY2001-2002 Biennial Financial Plan. She further stated that staff recommends adoption of the Plan with changes as presented. Mr. McHale made a motion, seconded by Mrs. Humphrey, for the Board to approve the FY2001-2002 Biennial Financial Plan, as amended. When asked, Ms. Dickson stated that an addition of $10,000 to each District Improvement Fund for a total of $50,000, is included in the Biennial Financial Plan. Mr. Miller expressed concerns relative to additional future funding requests and liability issues surrounding a skate park and stated that he does not support the $50,000 in match funds for the facility. Mr. Barber stated that the young people who represented the skateboarding community are great examples of young people in the County. He further stated that he has had discussions with various individuals relative to a partnership with the responsibility of raising matching funds for a skate park and potential sites for a skate park. He stated that the $50,000 proposed in the Biennial Financial Plan will not be appropriated until matching funds are found and a business plan adopted. Mr. Warren stated that Chesterfield is not the only suburban locality that is attempting to meet the needs of its youth population. He further stated that both Henrico and Hanover Counties have skate parks. He stated that he will only support the project if matching funds are provided by the users. Mr. Miller expressed concerns relative to expenditure of taxpayers' dollars and stated that he feels the $50,000 could be better spent in other programs. Mr. Barber stated that the skate park would decrease calls to the Police Department for illegal skating activities. Mr. Warren stated that the skate park is not a completely new program. He further stated that the Board provided funding previously for a skate park at Chester Middle School, but the resource was eliminated as the school was expanded. Mr. McHale stated that funding was made available for the skate park at Chester Middle School through his District Improvement Fund and indicated that some of the equipment is still available for use. Mrs. Humphrey called for a vote on the motion made by Mr. McHale, seconded by Mrs. Humphrey, for the Board to approve the FY2001-2002 Biennial Financial Plan, as amended. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8 .A.7. ADOPTION OF RESOLUTION TO APPROPRIATE FUNDS FOR 4/04/01 01-345 FISCAL YEAR 2001-2002 Ms. Dickson stated that staff FY2001-2002 Appropriations changes presented. requests that the Board adopt the Resolution to incorporate the On motion of Mr. Warren, seconded by Mr. McHale, the Board adopted the following resolution: A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2002 FOR THE OPERATING BUDGET AND THE CAPITAL IMPROVEMENTS PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July, 2001, and ending on the thirtieth day of June, 2002, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and to provide a capital improvements program for the County: General Fund Estimated Revenue: From Local Sources: General Property Taxes Other Local Taxes Licenses, Permits, Fees Fines & Forfeitures Other Local Government FY02 Proposed 205,185,100 71,781,400 9,031,600 929,500 27,355,000 From Other Agencies: State, Federal & Other Localities 128,529,200 Transfers & Reserves: Reserves Transfer from County Capital Projects Anticipated Fund Balance 7/1/01 Total Revenues 10,280,400 498,400 34,772,700 488,363,300 Appropriations: General Government Administration of Justice Public Safety Public Works Health and Welfare Parks, Rec., Cultural Community Development Debt Service Operating Transfers Subsidy of the Health Center Commission Reserves Ending Fund Balance, 6/30/2002* Total General Fund: 30,480,100 5,332,500 86,295,300 14,688,200 45,085,200 15,031,200 10,081,200 15,797,500 228,947,400 35O,OOO 1,502,000 34,772,7OO 488,363,300 *This includes encumbrances carried forward in all funds not to exceed $10 million. (see "Section 5") Comprehensive Services Fund 01-346 4/04/0i Estimated Revenue: Appropriations: School Operating Fund Estimated Revenue: Appropriations: School Capital Projects Fund Estimated Revenue: Appropriations: Reimbursement, Colonial Heights State Aid, Comprehensive Services State, Miscellaneous Transfer from Social Services Other Local Reimbursements Transfer from Schools Transfer from General Fund Total Revenue Operating Expenses Total Appropriations Local Sources State Federal Transfer from School CIP Transfer from School Operating Transfer from Food Service Use of Reserve Transfer from General Fund: State Sales Tax Local Taxes Prior Year Revenue Grounds Maintenance Total General Fund Beginning Balance Total Revenues, Transfers & Reserves Instruction Administration A./H. Pupil Transportation Operations & Maintenance Debt Service Food Service Grounds Maintenance Total Appropriations Bond Proceeds Interest Earnings Transfer from Cash Proffer Fund Transfer from Food Service Fund State Construction Allocation Construction Management Charges Total Revenue School Capital Projects Fund Transfer to School Operating Fund School Projects Construction Management Department Total Appropriations School Capital 155,000 2,292,500 125,000 345,200 19,000 635,000 638,200 4,209,900 4,209,900 4,209,900 14,881,700 130,838,400 14,391,000 2,621,600 674,400 250,000 370,700 3Z203,900 164,262,200 3,822,400 1,364,200 206,652,700 2,343,000 373,023,500 254,064,685 14,013,077 14,564,721 37,344,317 37,240,800 14,431,700 1,364,200 373,023,500 15,835,000 2,621,600 635,560 430,000 1,530,574 579,200 21,631,934 2,621,600 18,431,134 579,200 21,631,934 4/04/0z 01-347 Projects Fund County Grants Fund: Estimated Revenue: From Other Grants From the General Fund Total Revenue Appropriations: CCS Options Grant Community Development Block Grant Community Corrections Services Domestic Violence Center Families First Juvenile Detention USDA Grant Litter Grant Pretrial Release Police - Domestic Violence Prosecutor Police - COPS Grants School Resource Officers Victim/Witness Assistance VJCCCA Total Appropriations County CIP Fund Estimated Revenue: Bond Proceeds Lease/Purchase Proceeds Interest Earnings Reimbursements Transfer from General Fund Transfer from Utilities State Grants/Reimbursements Total Revenue Appropriations: County Capital Projects Transfer to the General Fund Total County CIP Funds County Maintenance Projects Fund Estimated Revenue: Appropriations: Cash Proffer Fund Estimated Revenue: Appropriations: Transfer from General fund Total Revenue County Maintenance Projects Total County Maintenance Projects Cash Proffers Total Revenues Reimbursement Transfer to School Capital Projects Fund Total Appropriations 01-348 6,310,100 1,090,000 7,400,100 56,100 2,005,900 1,477,300 113,600 326,000 40,000 27,200 369,200 66,400 346,600 41,400 288,800 2,241,600 7,400,100 3,550,000 10,540,400 498,40O 400,000 7,481,700 70,000 285,000 22,825,500 22,327,100 498,4OO 22,825,5OO 1,650,000 1,650,000 1,650,000 1,650,000 764,460 764,460 128,900 635,560 764,460 4/04/03_ Vehicle and Communications Maintenance Estimated Revenue: Fleet Management Charges Radio Shop Charges Total Revenue Appropriations: Fleet Management Charges Radio Shop Charges Addition to Retained Earnings Total Appropriations Construction Management Fund Estimated Revenue: Reimbursement for Services Total Revenue Appropriations: Construction Management Operations Addition to Retained Earnings Total Appropriations Risk Management Fund Estimated Revenue: Operating Revenues Use of Reserves Beginning Retained Earnings Total Revenue Appropriations: Risk Management Operations Ending Retained Earnings Total Appropriations Airport Fund Estimated Revenue: Sale of Supplies Rental Fees Misc. Revenue Total Revenue Appropriations: Airport Operations Addition to Retained Earnings Total Appropriations Airport Capital Improvement Fund Estimated Revenue: Appropriations: Transfer from General Fund State Grants Federal Grants Total Revenue Capital Improvements Total Appropriations 01-349 8,972,000 976,300 9,948,300 8,822,000 976,300 150,000 9,948,300 482,600 482,600 479,100 3,500 482,600 3,121,300 240,000 2,723,200 6,084,500 3,360,800 2,723,700 6,084,500 42,400 421,400 4,500 468,300 464,3O0 4,0OO 468,300 566,800 1,822,200 4,311,000 6,700,000 6,700,000 6,7O0,O0O 4/04/0z Utilities Fund Estimated Revenue: Appropriations: Utilities Capital Project Funds Estimated Revenue: Appropriations: Service Charges Capital Cost Recovery Charges Hydrant/Fire Protection Transfer from General Fund Used from Water/Wastewater Improvement Replacement Fund Other Revenue Total Revenue Operations Debt Service Transfer to County Capital Projects Transfer to General Fund Transfer to Capital Projects Payment in Lieu of Taxes Total Appropriations Transfer from Water/Wastewater Anticipated Revenue Bonds Total Revenue Capital Projects Total Appropriations 39,705,000 9,586,000 1,214,500 15,000 25,052,000 9,801,100 85,373,600 31,931,900 8,261,500 70,0OO 31,000 43,684,700 1,214,500 85,373,600 43,864,70O 615,300 44,480,000 44,480,000 44,480,000 Sec. 2 Sec. 3 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 15, 16,17, 18,19 and 21, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $20,000 from the unencumbered appropriated balance of one appropriation category to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $20,000. Sec. 4 Sec. 5 The County Administrator may increase appropriations for the following non-budgeted revenue items that may occur during the fiscal year: a) Insurance recoveries received for damage to any County property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the County for which the County has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $20,000. All outstanding encumbrances, 'both operating and capital, in all county funds up to $10 million, at June 30, 2001 shall be an amendment to the adopted budget and shall be reappropriated to the 2001-2002 fiscal year to the same department and account for which they were encumbered in the previous year. a) At the close of the fiscal year, all unencumbered appropriations lapse for budget items 01-350 4/04/01_ Sec. 6 Sec. 7 Sec. 8 Sec. 9 Sec. 10 b) other than: Capital Projects, general fund transfers for capital projects and grants, District Improvement Funds, construction reserve for capital projects, reserves, refunds for off-site and oversized water and wastewater facilities, grants, cash proffers, Economic Development Incentive funds, rental income received from properties located at the Meadowville Industrial Park, actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center, Public Safety Career Development Reserve and donations restricted to specific purposes, including donations made by citizens and citizen groups in support of County programs. With adoption of this resolution all transient occupancy tax revenue received and related expenditures prior to June 30, 2001 are hereby reappropriated. With adoption of this resolution all monies reserved for career development for public safety departments prior to June 30, 2001 are hereby reappropriated. With adoption of this resolution all monies reserved for District Improvement Funds prior to June 30, 2001 are hereby reappropriated. With adoption of this resolution all monies reserved for the County and School's Reserve for Future Capital Projects prior to June 30, 2001 are hereby reappropriated. With adoption of this resolution all grant program income received prior to June 30, 2001 is hereby reappropriated. Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriations until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. The County Administrator may approve necessary accounting transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the funding source. This section applies to all existing appropriations for Capital Projects at June 30, 2001 and appropriations in the 2001-2002 budget. The County Administrator may approve construction contract change orders up to an increase of $15,000 and approve all change orders for reductions to contracts. The County Administrator may authorize the transfer of Utilities Capital Projects funds that are 20% or up to $100,000 of the original project cost, whichever is less, from any Utilities Capital Project to any other Utilities Capital Project. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve transfer of excess funds to the funding source upon completion of the project. The approval by the Board of Supervisors to request and accept any grant of funds to the County constitutes the appropriation of both the revenue to be received from the grant and the County's expenditure required by the terms of the grant, if any. Allocation of Food Stamps will be considered a Board approved grant for purposes of this section up to the actual value of food stamps received. The appropriation of grant funds will not lapse at the end of the fiscal year, but shall remain appropriated until completion of the grant or until the Board of Supervisors changes or eliminates the appropriation. The County Administrator may reduce any grant appropriation to the level approved by the granting agency during the fiscal year. The County Administrator may approve necessary accounting transfers between funds to enable the grant to be accounted for correctly. All transfers to grant funds from operating funds are automatically carried over and reappropriated, unless the grant is completed and is to be closed out at June 30. Upon completion of a grant project, County Administrator is authorized to close the grant and transfer back to the funding source any remaining balances. The County Administrator is authorized to reprogram Community Development Block Grant Funds by closing program centers and transferrring funding to newly approved programs based on adoption by the Board of Supervisors. This applies to appropriations for grants outstanding at June 30, 2001 and appropriations in the 2001-2002 budget. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. The Director of Accounting is authorized to make transfers to various funds for which 4/04/0'1 01-351 Sec. 11 Sec. 12 Sec. 13 Sec. 14 Sec. 15 Sec. 16 Sec. 17 Sec. 18 Sec. 19 Sec. 20 .Sec. 21 Sec. 22 there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. The County Administrator is authorized to transfer and/or appropriate funds in excess of $20,000 for supplemental retirement, Worker's Compensation, healthcare for retirees, cost related to other compensation issues, and/or any amount of Insurance Reserve funds consistent with the County's Risk Management program to departments, as needed. The portion of the reserve for capital projects related to the school budget will be added to the reserve for future capital projects in the general fund; and will be designated for school projects. The County Administrator may appropriate revenues and increase expenditures in excess of $20,000 for funds received by the County from asset forfeitures for operating expenditures directly related to drug enforcement. This applies to funds currently on- hand at June 30, 2001, and all funds received in the 2001-2002 budget year. The outstanding balance of these funds at June 30, 2001 or June 30, 2002 shall not lapse but be carried forward into the next fiscal year. The County Administrator may increase the general fund appropriation in the School Operating Fund, contingent upon availability of funds and taking into consideration any other expenditures which may have occurred, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $1,500,000. b) Increase general fund transfer/appropriation on February 15 by $1,500,000. c) Increase general fund transfer/appropriation on April 15 by $1,500,000. Subsequent to all audit adjustments, the County Administrator may increase appropriations or authorize transfers of existing appropriations at June 30. This includes the authority to designate all available FY2001 operating funds to the general fund Reserve for Capital Projects or for subsequent years appropriations, assuming ending general fund balance is maintained at a minium of 7.5% of general fund expenditures. The County Administrator is authorized to reallocate funding sources for Capital Projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties. This authority would include the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific Capital Projects will not be increased beyond the level authorized by Sections 3 and 4. This applies to funds currently on-hand in FY2001, and all funds received in the 2001-2002 budget year. The County Administrator is authorized to transfer among appropriation categories any amount of funds associated with implementation of the Comprehensive Services Act for at-risk youth and families and funding associated with the implemen.tation of the VJCCCA Grant to record transactions. Salaries for Planning Commissioners will be increased equivalent to the increase given to all County employees. Effective upon adoption of this resolution, the County Administrator is authorized to approve transfers among funds and capital projects as long as total net spending is not increased. Beginning with the FY97 budget and effective upon adoption of this resolution, the Utilities Department rate stabilization reserve shall be created and maintained as per guidelines outlined below: 4/04/01_ 01-352 Sec. 23 a) The minimum annual contribution to the reserve will be 50 % of the previous year's depreciation on fixed assets. b) The annual contribution to the reserve will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed asset accumulated depreciation. d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 23 a, Sec. 23 b, and Sec. 23 c. Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure changes within the school appropriations as follows: a) Transfers of $20,000 or less are subject to the approval of the Superintendent. b) Transfers of $20,001 to $499,999 require the approval of the Superintendent and the School Board. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 24 The County Administrator is authorized to reclassify budgeted revenues, as appropriate, to reflect implementation of the State's Personal Property Tax Relief Act. This applies to funds currently on-hand in FY2001, and all funds received in the 2001-2002 budget year. Sec. 25 The County Administrator is authorized to reduce the current year departmental budget appropriation by the same dollar amount of the prior year overspending inclusive of encumbrances carried forward. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. Mrs. Humphrey expressed appreciation to the budget staff for the efforts in preparation of the FY2002 Biennial Financial Plan. 16. ADJOURNMENT On motion of Mr. McHale, seconded by Mr. Warren, the Board adjourned at 10:02 p.m. until April 25, 2001 at 4:00 p.m. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. ~oaunent~ A~maTnS.~sYtra~/ Renny Bush Humphrey Chairman 4/04/0Z 0Z-353