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01-28-1998 MinutesBOARD OF SUPERVISORS MINUTES January 28, 1998 Supervisors in Attendance: Mrs. Renny B. Humphrey, Chairman Mr. Arthur S. Warren, Vice Chrm. Mr. Edward B. Barber Mr. Harry G. Daniel Mr. J. L. McHale, III Mr. Lane B. Ramsey County Administrator Staff in Attendance: Mr. Craig Bryant, Dir., Utilities Ms. Marilyn Cole, Asst. County Administrator Ms. Nancy Carter Crump, Dir., County Museum Ms. Becky Dickson, Acting Dir., Budget and Mgmt. Chief F. W. Dolezal, Fire Department Mr. William D. Dupler, Building Official Ms. Karla Gerner, Dir., Human Resource Mgmt. Mr. Michael Golden, Dir., Parks and Recreation Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr Russell Harris, County Ombudsman Ms Tammy D. Haskins, Acting Clerk to the Board Mr Thomas E. Jacobson, Dir., Planning Mr H. Edward James, Dir., Purchasing Mr Donald Kappel, Dir., Public Affairs Mr Lou Lassiter, Dir., Internal Audit Ms Mary Lou Lyle, Dir., Accounting Lt Col. Dennis McDonald Police Department Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney Mr. Richard Nunnally, Extension Agent Mr. F. O. Parks, Dir., Information Systems Tech. Mr. Francis M. Pitaro, Dir., General Services Ms. Sarah Snead, Dir., Social Services 98 -29 1/28/98 Mr. James J. L. Stegmaier, Deputy Co. Admin., Management Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Mrs. Humphrey called the regularly scheduled meeting to order at 4:00 p.m. 1. APPROVAL OF MINUTES On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the minutes of January 14, 1998, as submitted. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 2. COUNTY ADMINISTRATOR'S COMMENTS Mr. Hammer introduced Mr. Richard Wood, of the Manchester Moose Lodge #699 - Loyal Order of Moose. He stated that the Manchester Moose Lodge recently donated $16,400 to the Community Services Board. He further stated that the funds will be used towards the purchase of a vehicle to enhance consumer transportation. He expressed appreciation, on behalf of the County, to Mr. Wood for their generous contribution. Mr. Wood stated that the Manchester Moose Lodge's purpose is to assist communities. He then presented a check, in the amount of $16,400, to Mrs. Humphrey and recognized several members of the Lodge who were present at the meeting. Mrs. Humphrey expressed appreciation for the contribution to the Community Services Board and for Manchester Moose Lodge #699's support of the programs and services provided by the Chesterfield Community Services Board. Mr. Ramsey introduced Ms. Snead to brief the Board on the Virginia's Initiative for Employment - Not Welfare (VIEW) Progress Report. Ms. Snead stated that implementation of the Virginia's Initiative for Employment - Not Welfare (VIEW) Program began in Chesterfield County and the City of Colonial Heights in April, 1997 and that in October, 1997 all Temporary Assistance for Needy Families (TANF) customers were screened and referred to VIEW. She reviewed statistics, as of December 31, 1997, including there being 877 TANF recipients; 688 customers being referred to VIEW; 539 customers being enrolled in VIEW; and 149 customers sanctioned or terminated. She then reviewed employment statistics, work experience, and job readiness sites. She stated that the VIEW Program consists of a Community Response Team and that there is a transportation 1/28/98 98-30 program that will result in a $500,000 Grant Award for the metropolitan area. She further stated that the initiative of the VIEW Program is to be the leader in innovative social services. She noted that she would provide a brief update on her department Total Quality Improvement progress. She stated that the County goals include providing world class customer service; being acknowledged for its extraordinary quality of life; and being the model for excellence in government. She further stated that Department goals include continuing to strive for excellence in delivery of service and enhancing positive working relationships with the community. She stated that quality initiatives include establishing an Eligibility Process Action Team, a child Protective Services On-Call Process Action Team, and a Child Daycare Purchase of Service Process Action team, and developing a Quality council - Oversight of Department Strategic Plan. She recognized various County employees and individuals of outside organizations who participated in this Program. She introduced members of the Process Action Teams and the Community Response Team who were present at the meeting and expressed appreciation to the Board for their support throughout this process. Mr. McHale requested staff to present a report to the Board regarding the progress in the area of those VIEW clients categorized as "hard-to-serve". Mrs. Humphrey requested that information be presented to the Board regarding the job readiness training taken by those in the VIEW Program. There was brief discussion relative to the process used to refer people to the Greater Richmond Employment Assistance Team (GREAT) Program. Mr. Barber requested that a memorandum be prepared by staff to the Board regarding using regional transportation funds for welfare transportation. When asked, Ms. Snead stated that the $500,000 Grant Award will be used towards transportation initiatives for this grant year and that it is anticipated that the grant will be continued for a second year. There was brief discussion relative to the possibility of developing, through the $500,000 grant award, a more unique and innovative means of transporting citizens to work without the spending of funds or costly public bus subsidies. Mr. Barber requested information regarding how far the $500,000 will go and what additional funds may be needed to satisfy the needs of those people that need to get to work. McHale stated that GREAT is a very innovative program which serves people who are unemployed, not necessarily those people who are currently recipients/customers of Social Services who are underemployed. He further stated that he feels it would be very valuable if the services of the GREAT Program could be 1/28/98 98-31 expanded, specifically, as it relates to those citizens who are "hard-to-serve", ~without increasing cost. Mr. Ramsey commended Mrs. Snead and staff for their involvement and efforts in the VIEW Program. He also recognized her and Ms. Marry Franciscus, of the Purchasing Department for leading the region's effort with GREAT. Mr. Ramsey then introduced Lieutenant Sherri Vaeth, with the Fire Department. Lieutenant Vaeth presented an Award, on behalf of the Chesterfield Firefighters Association, to the Board and Mr. Ramsey for their continued support of firefighter health and safety programs. She briefly reviewed several programs and initiatives that have been developed that ensure the health and safety of firefighters. Mrs. Humphrey stated that this Award was originally presented at the Chesterfield Professional Firefighters Association Annual Banquet held January 24, 1998, in which she also attended. BOARD COMMITTEE REPORTS Mr. McHale stated that he attended the Regional Economic Outlook meeting this afternoon with discussions focusing on major issues including workforce development, schools, and crime. He noted that Mr. Wayne Nesbit, with White Oak Semi- Conductor expressed his support for "no tolls" He stated that opinions were expressed by speakers, representing Allied Signal and White Oak Semi-Conductor, regarding improvements in passenger air service at the Richmond International Airport. Mr. Daniel stated that the Greater Richmond Partnership has actively and successfully marketed the metropolitan area. He further stated that Fortune Magazine recognized the metropolitan area as one of the most improved Cities in the United States in 1997. He presented a plaque to Mr. Ramsey, which was recently presented to him by Arthur Andersen, acknowledging this achievement. Mr. Barber stated that he attended the Chesterfield Professional Firefighter's Association Annual Banquet on January 24, 1998. He further stated that he feels Mr. Daniel, Mr. Warren, and himself negotiated, as an Airport Commission, a very favorable contract with the airlines for continued future expansion of the Airport terminal and access to the terminal. He expressed appreciation to Mr. Daniel for his leadership role during these negotiations. He stated that local government, and representatives to the Airport Commission, have no control over airline ticket prices, the number of planes, and the number of plane trips, etc. and noted that those issues are totally an airline function. He further stated that he attended the Forest View Rescue Squad Ground Breaking Ceremony on January 18, 1998 and that he attended a 1/28/98 98-32 Bon Air Community meeting on January 20, 1998 with the topic of discussion being the revitalization of the Bon Air area. He stated that several meetings have been held during the past several weeks regarding the expansion of Route 288, with funding being identified. He further stated that his next "First Monday" meeting will be held on February 2, 1998 with the topic of discussion being the Metro Area Project Strategy. Mr. Warren stated that on January 24, 1998 he also attended the Professional Firefighters Association Annual Banquet and the Manchester Volunteer Rescue Squad Annual Banquet. He further stated that he attended service at Redeemer Lutheran Church on January 25, 1998, which was vandalized, and noted that they are very appreciative of the efforts of the Police Department and the County's support. He stated that his next constituents meeting will be held February 23, 1998 with a tour of the new Swift Creek Fire Station as well as discussions regarding services provided by the Fire Department. Mrs. Humphrey stated that the next Matoaca District constituents meeting will be held February 2, 1998 with the topic of discussion being improvements at Pocohantas State Park with Mr. Ed Swope, Superintendent of Pocohantas State Park, being the guest speaker. She noted that Senator Steven Martin will also be present at the meeting to accept questions regarding legislative issues. She stated that she attended a Metropolitan Richmond Convention and Visitors Bureau (MRCVB) meeting on January 21, 1998 and noted that members are supporting Bills to increase Transient Occupancy Taxes and secure $10 million in State funding to expand the Richmond Centre. REOUESTS TO POSTPONE ACTION, ADDITIONS, OR C~NGES IN T~E ORDER OF PRESENTATION On motion of Mr. McHale, seconded by Mr. Barber, the Board added Item 8.C.9.c., Adoption of Resolution Supporting Continued Funding for Patient Care at Piedmont Geriatric Hospital; added Item 8.C.10., Amendment to Board Minutes of September 24, 1997; replaced the attachment to Item 8.A.2., Creation of a 250th Anniversary Oversight Committee and Appointment of Members; moved Item 14.A., Resolution Recognizing Mrs. Mary G. Carreras for Her Service on the Chesterfield Community Services Board to follow Item 8.C.9.c.; and added Item 8.C.11., Confirmation of Conveyance of the John Tyler Community College - North Campus Property to the Commonwealth of Virginia and Approval of a Deed of Correction to follow Item 8.C.10.; and added Item 8.C.12., Authorization for Police Department to Apply for a Federal Grant to Continue Funding the Street Drug Enforcement Unit to follow Item 8.C.11., added Item 8.B.1., Acceptance of a Proposal to Purchase $79,485,000 Principal Amount of Chesterfield County General Obligation Public Improvement Bonds to follow Item 8.B., Streetlight Installation Cost Approvals, and adopted the Agenda, as amended. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-33 1/28/98 5, RESOLUTIONS AND SPECIAL RECOGNITIONS 5.A. RECOGNIZING CHESTERFIELD COUNTY EMPLOYEES-OF-THE-YEARFOR 1997 Mr. Nunnally introduced members of the Employee-of-the-Year Committee who were present at the meeting. He stated that the Employee-of-the-Year Award Program was established in 1976 by former County Administrator Mr. Melvin Burnette. He further stated that in 1997, the Program was changed to incorporate the County's commitment to quality and excellence in public service. He stated that criteria focuses on customer service, teamwork, innovation, and self-improvement. He further stated that twenty-three Departments selected Employees-of-the-Year who were recognized at the annual Christmas Tree Lighting Ceremony in December, 1997. He then introduced the 1997 nominees, who were as follows: Name Department Judy W. Burnett Susan Blocher Mary Hartsell Roy Painter Dennis Talley Artie Andrews Richard Farthing William Eager Tamera Higgins Arlene Dunkum Lieutenant Gerald Pruden Grace Dabbs Randy Howard William Plumb Glenwood Carr, Jr. Bonnie Bowles Lisa Coker Lisa Gorton Sharon Clark Tim Vaughn Rosa Marshall Rocky Henderson Purchasing Planning Tresurer's Office Parks & Recreation Real Estate Assessments Utilities Buildling Inspections Police Emergency Communications Extension Services Fire Health Information Systems Technology Sheriff's Office Economic Development Internal Audit Mental Health/Mental Retardation/Substance Abuse Public Affairs Central Library Accounting Social Services General Services Mr. Ramsey stated that he is proud of each of these employees and congratulated them on their nomination. Mrs. Humphrey stated that many accomplishments of this Board of Supervisors are due in large part to the efforts and commitment of County employees. 98-34 1/28/98 5.B. RECOGNIZING THE CHESTERFIELD COUNTY EXCEPTIONAL EMPLOYEE- OF-THE-YEAR FQR 1997 Mr. Nunnally recognized and introduced Mr. Tim Vaughn as the Exceptional Employee-of-the-Year for 1997. On motion of the Board, the following resolution was adopted: WHEREAS, Chesterfield County is committed to providing ~world class customer service" to its citizens and employees; and WHEREAS, each year, Chesterfield County recognizes one employee as its ~Exceptional Employee-of-the-Year" for demonstrating an exceptional commitment to excellence and continuous improvement; and WHEREAS, in an extremely competitive process, Mr. Tim Vaughn has been named the 1997 Chesterfield County ~Exceptional Employee-of-the-Year"; and WHEREAS, Mr. Vaughn has served in the Accounting Department as the County's Payroll Manager since 1993; and WHEREAS, as Payroll Manager, Mr. Vaughn led the payroll team to attainment of 99.14 percent accuracy in Fiscal Year 1997 and this high attainment was improved to 99.70 percent in the first quarter of Fiscal Year 1998; and WHEREAS, Mr. Vaughn brought national recognition to the County by receiving the "Most Active Individual Organization Award" from the American Payroll Association; and WHEREAS, Mr. Vaughn has passed the Certified Payroll Professional exam, placing him among those at the top of his profession; and WHEREAS, Mr. Vaughn is active in several community service organizations and represents Chesterfield County employees well in the community. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby commends and expresses its appreciation for the exceptional service of Mr. Tim Vaughn and recognizes him as the Chesterfield County "Exceptional Employee-of-the-Year" for 1997. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Vaughn and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-35 1/28/98 Mrs. Humphrey and Mr. Ramsey presented the executed resolution to Mr. Vaughn, expressed appreciation for his dedicated service to the County, and congratulated him on his accomplishments and being named the Exceptional Employee-of-the-Year for 1997. Mr. Vaughn expressed appreciation for being selected as the Exceptional Employee-of-the-Year for 1997 and stated that this honor would not have been possible without the teamwork of his co-workers. 6. WORK SESSIONS 0 FY99-2003 CAPITAL IMPROVEMENT PROGRAM Mr. Alan Carmody, Capital Finance Administrator for the Budget and Management Department, stated that the Capital Improvement Program (CIP) continues to advance referendum projects as approved by voters; recommends a reduction in the dependence on debt funding; and strengthens support of the triple AAA credit ratings. He then presented an overview of the FY99-2003 Capital Improvement Program including 1996 referendum debt issuance; composition of the CIP; and total debt capacity for CIP planning years 1999-2003. There was brief discussion relative to debt capacity and that any general obligation debt must be approved by the voters in a referendum. Mr. Carmody continued to review the Capital Improvement Program including proposed general County CIP summary; proposed FY99- 2003 Capital Improvement Program Revenue Sources - County only; proposed FY99-2003 CIP by functional area - County only; differences between FY98 and proposed FY99 CIP in the areas of General Services, Libraries, Public Safety, and Parks and Recreation; and unfunded County Capital Improvement Projects. 7. DEFERRED ITEMS There were no Deferred Items at this time. 8, NEW BUSINESS 8.A, APPOINTMENTS 8.A.1. KEEP CHESTERFIELD CLEAN CORPORATION On motion of Mr. Daniel, seconded by Mr. Barber, the Board suspended its rules at this time to allow simultaneous nomination/appointment/reappointment of members to serve on the Keep Chesterfield Clean Corporation and the 250th Anniversary Oversight Committee. 98-36 1/2s/gs On motion of Mr. Daniel, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed/reappointed the following members to serve on the Keep Chesterfield Clean Corporation, whose terms are effective February 1, 1998 and will expire January 31, 1999. Name District Joan Cole Diane Semach Alma Smith Mark Sarver Lucy Merchan Bermuda Clover Hill Dale Matoaca Midlothian Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,A.2. 250th ANniVERSARY OVERSIGHT COMMITTEE After brief discussion, on motion of Mr. Warren, seconded by Mrs. Humphrey, the Board established a 250th Anniversary Oversight Committee and simultaneously nominated/appointed the following members to serve on the 250th Anniversary Oversight Committee, representing the County at-large, whose terms are effective immediately and will be at the pleasure of the Board: Name The Honorbale Renny Bush Humphrey (Honorary Member) The Honorable Edward B. Barber The Honorable Harry G. Daniel Ms. Nancy Carter Crump, Chairman Ms. Doris Hancock, Secretary The Honorable Ernest Gates Mr. John Taylor Mr. John Cogbill, Esq. Mr. John Grohusky Mr. Robert Ukrop Mr. Floyd Miles Mrs. Arline McGuire Colonel Horace Mann, III, Ret. Mr Ms Ms Dr Ms Mr H. Russell Harris Mary Martin Marilyn Cole William Bosher Marcella Williamson Richard Deep Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-37 1/28/98 8,B. STREETLIGHT INSTALLATION COST APPROVALS On motion of Mr. Warren, seconded by Mr. Daniel, the Board approved the following streetlight installation cost approval: County-wide Streetlight Account * Monacan High School Parking Lot Exit Road Install eight 23000 lumen streetlights, at 200 foot intervals, from the parking lot, down the exit road, to its intersection with Smoketree Drive. Only one light would be located at an intersection. Cost to install eight lights: $4,397.71 Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8,B,1, ACCEPTANCE OF A PROPOSAL TO PURCHASE S79.485.000 PRINCIPAL AMOUNT OF CHESTERFIELD COUNTY GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS Ms. Dickson stated that the competitive bid process this morning for the sale of $64.265 million in General Obligation Bonds and $15.220 million in refunding bonds, was very successful. She further stated that this was the County's first Triple AAA rated General Obligation sale. She stated that Merrill Lynch and Company's proposal represented the lowest true interest cost to the County at 4.62 percent. She further stated that in regards to the refunding bonds sold, the County can expect to realize an average annual present value savings of approximately $65,000 per year. She stated that staff recommends approval of the acceptance of the proposal. Mr. Daniel commended Ms. Dickson and staff on their efforts regarding this proposal. On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board approved the acceptance of a proposal from Merrill Lynch and Company to purchase $79,485,000 principal amount of Chesterfield County General Obligation Public Improvement Bonds at a true interest cost of 4.62 percent. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. Ramsey also recognized Accounting staff, as well and the Budget and Management staff, for their efforts in this process. Mrs. Humphrey expressed appreciation to Ms. Dickson and all staff involved in this tremendous effort. 98-38 1/28/98 8.C. CONSENT ITEMS 8.C.1. APPROVAL AND APPROPRIATION OF 1996-98 GOALS 2000 TECHNOLOGY GRANT AND INCREASE SCHOOL GRANTS FUNDS On motion of Mr. Warren, seconded by Mr. McHale, the Board approved the 1996-98 Goals 2000 Technology Grant and increased the School Grants Fund Instruction appropriation category by $304,392. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.2. APPROVAL OF REOUEST FROM DENNIS H, OWENS, JR. FOR AN EXCEPTION TO THE USE OF PUBLIC WASTEWATER On motion of Mr. Warren, seconded by Mr. McHale, the Board approved a request from Dennis H. Owens, Jr. for an exception to the use of public wastewater for a proposed residential structure located at 7801 Belmont Road, adjacent to the Land O'Pines Subdivision. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C,3. APPROVAL OF FEDERAL SUBSTANCE ABUSE PREVENTION AND TREATMENT BLOCK GRANT FUNDS On motion of Mr. Warren, seconded by Mr. McHale, the Board appropriated $162,031 in one-time Federal Substance Abuse Prevention and Treatment (SAPT) Block grant revenues and expenditures to the Chesterfield Community Services Board (Mental Health/Mental ~ Retardation/SubstanceAbuse Department). Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,C.4. APPRQVAL OF DONATIONS TO THE GREATER RICHMOND CHAMBER OF COMMERCE TO PROMOTE THE CONSTRUCTION QF ROUTE 288 On motion of Mr. Warren, seconded by Mr. McHale, the Board donated $2,394 (transfer from the General Road Improvements Account to the Board's Community Contracts Account) for the Greater Richmond Chamber of Commerce to complete the project to promote the construction of Route 288 from the Powhite Parkway to 1-64. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-39 1/28/98 8.C.5. ACCEPTANCE OF PARCELS OF LAND 8.C.5.a. EXTENDING NORTH FROM HICKS ROAD FROM BONEY WILSON AND SONS, INCORPORATED On motion of Mr. Warren, seconded by Mr. McHale, the Board accepted the conveyance of a parcel of land containing 1.385 acres extending north from Hicks Road (State Route 647) from Boney Wilson & Sons, Incorporated and authorized the County Administrator to execute the necessary deed. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.c.5.b. FOR WYLDEROSE COURT AND MICHAUX GLEN DRIVE FROM SOMMERVILLE DEVELOPMENT CORPORATION On motion of Mr. Warren, seconded by Mr. McHale, the Board accepted the conveyance of a parcel of land containing 0.911 acres for Wylderose Court and Michaux Glen Drive from Sommerville Development Corporation, a Virginia Corporation, and authorized the County Administrator to execute the necessary deed. (It is noted that a copy of the. plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,C.5.c. ALONG THE EAST RIGHT-OF-WAY LINE OF IRONBRIDGE ROAD FROM THE CHESTER COMPANY, L.L.C. On motion of Mr. Warren, seconded by Mr. McHale, the Board accepted the conveyance of a parcel of land containing 0.11 acres along the east right-of-way line of Ironbridge Road (State Route 10) from The Chester Company, L.L.C., and authorized the County Administrator to execute the necessary deed. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.6. APPROVAL TO PURCHASE A PARCEL OF LAND FROM THE C. F. SAUER COMPANy FOR A GROUND TANK AND WATER pUMPING STATION FOR MEADOWVILLE On motion of Mr. Warren, seconded by Mr. McHale, the Board approved the purchase of a parcel of land containing 4.83 acres, more or less, in the amount of $450,000 plus closing and acquisition costs, lying east of Jefferson Davis Highway, for a ground tank and water pumping station for Meadowville and authorized the County Administrator to execute the sales 98 -40 1/28/98 contract and deed. (It is noted that a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.7, SET DATE FOR PUBLIC HEARINGS 8,C,7,a, TO CONSIDER THE APPROPRIATION OF FUNDS AND ADOPTION OF RESOLUTIQN FOR THE ASHTON CREEK BUSINESS CENTER On motion of Mr. Warren, seconded by Mr. McHale, the Board set the date of February 11, 1998 at 7:00 p.m. for a public hearing to consider the appropriation of funds and adoption of resolution for the Ashton Creek Business Center. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.7.b. TO REAPPROPRIATE FY1997 SCHOOL OPERATING FUND SURPLUS On motion of Mr. Warren, seconded by Mr. McHale, the Board set the date of February 11, 1998 at 7:00 p.m. for a public hearing to consider the reappropriation of FY1997 School Operating Fund surplus. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .C.7 .c. TO CONSIDER THE ABANDONMENT OF TOMAHAWK DRIVE, STATE ROUTE 787 On motion of Mr. Warren, seconded by Mr. McHale, the Board set the date of March 11, 1998 at 7:00 p.m. for a public hearing to consider the abandonment of Tomahawk Drive, State Route 787. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .C.7 .d. TO CONSIDER THE SALE OF A SURPLUS PARCEL OF REAL ESTATE On motion of Mr. Warren, seconded by Mr. McHale, the Board set the date of February 11, 1998 at 7:00 p.m. for a public hearing to consider the sale of a surplus property of real estate to Gordon M. Bowers Investment Partners Three, L.C. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-41 1/28/98 8,C.8. APPROVAL OF CONTRACTS 8.C,8.a. FOR THE PURCHASE OF A PARCEL OF LAND ALONG COGBILL ROAD FROM VIRGINIA P. BRANCH ET. ALS, On motion of Mr. Warren, seconded by Mr. McHale, the Board approved a contract for the purchase of a parcel of land containing .643 acre along Cogbill Road from Virginia P. Branch et. als., in the amount of $15,000, for the expansion of Meadowbrook High School, and authorized the County Administrator to sign the contract and necessary deed. (It is noted that a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.8.b. FOR THE PURCHASE OF TWO pARCELS OF LAND ALONG COGBILL ROAD FROM VIRGINIA P. BRANCH On motion of Mr. Warren, seconded by Mr. McHale, the Board approved a contract for the purchase of two parcels of land containing .505 acres along Cogbill Road from Virginia P. Branch, in the amount of $$73,199.50, for the expansion of Meadowbrook High School, and authorized the County Administrator to sign the contract and necessary deed. (It is noted that a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.9, ADOPTION OF RESOLUTIONS 8.C,9.a. RECOGNIZING FEBRUARY, 1998 AS "PETFIX MONTH 1998" On motion of Mr. Warren, seconded by Mr. McHale, the Board adopted the following resolution: WHEREAS, dogs and cats give companionship to and share the homes of over 50 million individuals in the United States; and WHEREAS, two unsterilized cats and their kittens can produce 420,000 more kittens in seven years and two unsterilized dogs and their puppies can produce 67,000 more dogs in six years; and WHEREAS, it is estimated that more than 300,000 dogs and cats are euthanized each year in the Commonwealth of Virginia, although many of them are healthy and adoptable -- simply because there are not enough homes; and WHEREAS, the problem of pet overpopulation is the leading cause of needless animal suffering; and 98-42 1/28/98 WHEREAS, the problems of pet overpopulation costs the taxpayers of the Commonwealth of Virginia millions of dollars annually through animal control programs trying to cope with the vast number of unwanted pets; and WHEREAS, the sterilizing of dogs and cats has been shown to drastically reduce dog and cat overpopulation; and WHEREAS, veterinarians and humane organizations throughout the Commonwealth of Virginia have joined together to advocate the sterilization of companion animals during "Petfix Month 1998" NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes February, 1998 as ~Petfix Month 1998" and encourages all citizens to observe this month by either having their dogs and cats sterilized or by sponsoring the sterilization of a companion animal for another person. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C,9.b. NAMING THE 1-295 APPOMATTOX RIVER BRIDGE AFTER "THE HONORABLE FREDERICK T, GRAY" On motion of Mr. Warren, seconded by Mr. McHale, the Board adopted the following resolution: WHEREAS, Frederick T. Gray had a distinguished public service career including serving as Attorney General of Virginia; serving as a member of the House of Delegates of Virginia; serving as a member of the Senate where he served as Chairman of the Courts of Justice Committee; and serving in other leadership positions; and WHEREAS, Frederick T. Gray has made significant contributions to the legal profession, his community, his country, and, most notably, to the Commonwealth of Virginia; and WHEREAS, Frederick T. Gray, in his distinguished public career, served on the General Assembly's Transportation Committee. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Chesterfield County, Virginia, this 28th day of January, 1998, hereby endorses and recommends that the 1-295 Appomattox River Bridge be named by the Virginia General Assembly in honor of The Honorable Frederick T. Gray. 98-43 1/28/98 AND, BE IT FURTHER RESOLVED, that the Board of Supervisors requests that the Bridge be designated by appropriate signage as ~The Frederick T. Gray Bridge". Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.9.¢. ADOPTION OF RESOLUTION SUPPORTING CONTINUED FUNDING FOR PATIENT CARE AT PIEDMONT GERIATRIC HOSPITAL On motion of Mr. Warren, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the proposed State budget for the upcoming biennium does not include funding for Piedmont Geriatric Hospital past the end of fiscal year 1998-99; and WHEREAS, Piedmont Geriatric Hospital has a long history of exemplary service to the citizens of the Commonwealth, many of whom have required the specialized services that Piedmont alone has and continues to be able to deliver; and WHEREAS, Piedmont Geriatric Hospital is a fully functioning hospital serving the needs of geriatric patients with moderate to severe mental illness by utilizing skilled medical personnel and state-of-the-art evaluation and diagnostic services and is not comparable to privately operated nursing homes; and WHEREAS, Piedmont Geriatric Hospital, recognized by Virginia's medical community as a leader in gero-psychiatric medicine and research, has and continues to serve the Commonwealth in the training of health care providers that enable geriatric and psychiatric institutions to better serve citizens across the State and nation; and WHEREAS, a recent review by the Joint Commission of Accredited Health Care Organizations, which is an independent accreditation organization, gave Piedmont Geriatric Hospital an excellent rating in excess of ninety percent and cited no deficiencies in either patient care or building suitability; and WHEREAS, the Commonwealth has yet to devise a medically superior, more compassionate alternative to those citizens in need of the unique care that Piedmont provides. NOW, THEREFORE BE IT RESOLVED, by the Board of Supervisors of Chesterfield County, Virginia, that it respectfully requests the Governor and the General Assembly to return adequate funding through and beyond the abovementioned budget period for continued operation of Piedmont Geriatric Hospital so that the special needs of the Commonwealth's elderly citizens with mental illness may be guaranteed. 98-44 /28/98 AND, BE IT FURTHER RESOLVED, that copies of this resolution be forwarded to members of the Chesterfield County Legislative Delegation. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 14 .A, RECOGNIZING MRS, MARY G, CARRERAS FOR KER SERVICE ON T~ CHESTERFIELD COMMUNITY SERVICES BQARD On motion of Mr. Warren, seconded by Mr. McHale, the Board adopted the following resolution: WHEREAS, Mrs. Mary G. Carreras, representing Midlothian Magisterial District, has served as a dedicated and faithful member of the Chesterfield Community Services Board since her appointment by the Board of Supervisors, effective January, 1992; and WHEREAS, Mrs. Carreras served with distinction as Community Services Board Chairman for one term and as Chairman of each Community Services Board Standing Committee including Finance, Policy and Program during her term of appointment; and WHEREAS, Mrs. Carreras is recognized as an articulate spokeswoman and advocate for mental health, mental retardation and substance abuse services, locally and Statewide, having served as a member of the State Mental Health Council; and WHEREAS, Mrs. Carreras, having served two terms as a member of the Chesterfield Community Services Board, is no longer eligible for reappointment. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its sincere gratitude and appreciation to Mrs. Mary G. Carreras for her commitment and significant contributions in the provision of quality, mental health, mental retardation and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Carreras and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-45 1/28/98 8,C.10 AMENDMENT TO..iBOARD MINUTES OF SEPTEMBER 24, 1997 On motion of Mr. Warren, seconded by Mr. McHale, the Board amended the Board minutes of September 24, 1997 as follows: FROM: "Mr. Warren called for the vote on the motion made by Mr. Barber, seconded by Mr. Daniel, for the Board to adopt the following resolution: WHEREAS, the Commonwealth Transportation Board approved, in July 1983, a through truck traffic restriction on Buford Road from Midlothian Turnpike to Forest Hill Avenue; and WHEREAS, the Chesterfield County Board of Supervisors has received complaints from citizens indicating that through trucks continue to use sections of Buford Road to travel through the area; and WHEREAS, the existing through truck traffic restriction on Buford Road is ineffective in removing truck traffic from the area and is difficult to enforce; and WHEREAS, the Chesterfield County Board of Supervisors has identified, on the attached location map, that alternate routes exist; and WHEREAS, the Board has conducted a public hearing on modifying the existing prohibition. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors requests the Virginia Department of Transportation to modify the existing prohibition of through truck traffic on Buford Road by prohibiting through truck traffic on sections of Buford Road, Larkspur Road, Rockcrest Road, and Rockaway Road. Vote: Unanimous" TO: "Warren called for the vote on the motion made by Mr. Barber, seconded by Mr. Daniel, for the Board to adopt the following resolution: WHEREAS, the Commonwealth Transportation Board approved, in July 1983, a through truck traffic restriction on Buford Road from Midlothian Turnpike to Forest Hill Avenue; and WHEREAS, the Chesterfield County Board of Supervisors has received complaints from citizens indicating that through trucks continue to use sections of Buford Road to travel through the area; and 98-46 1/28/98 WHEREAS, the existing through truck traffic restriction on Buford Road is ineffective in removing truck traffic from the area and is difficult to enforce; and WHEREAS, the Chesterfield County Board of Supervisors has identified, on the attached location map, that alternate routes exist; and WHEREAS, the Board has conducted a public hearing on modifying the existing prohibition; and WHEREAS, the Chesterfield Board of Supervisors will use its good offices for enforcement of the proposed restriction by the appropriate local law enforcement agency. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors requests the Virginia Department of Transportation to modify the existing prohibition of through truck traffic on Buford Road by prohibiting through truck traffic on Buford Road (Route 678) between Jahnke Road (Route 686) and Larkspur Road (Route 1744), on Buford Road (Route 618) between Jahnke Road (Route 686) and Pinetta Drive (Route 755), on Larkspur Road (Route 1744) between Buford Road (Route 678) and Rockcrest Road (Route 1709), on Rockcrest Road (Route 1709) between Rockaway Road (Route 718) and Larkspur Road (Route 1744), and on Rockaway Road (Route 718) between Old Bon Air Road (Route 718) and Buford Road (Route 678). Vote: Unanimous" Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.11. CONFIRMATION OF CONVEYANCE OF THE JOI{NTYLER C0MMI3NITY C0LLEGE-NORT~ CAMPUS PROPERTY TO THE C0MMONWEALT~ OF VIRGINIA AND APPROVAL OF A DEED OF CORRECTION On motion of Mr. Warren, seconded by Mr. McHale, the Board conformed the conveyance of the John Tyler Community College- North Campus property to the Commonwealth of Virginia and authorized the Chairman of the Board and the County Administrator to execute a Deed of Correction or similar document. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-47 z/28/98 8.C.12. AUTHORIZATION FOR POLICE DEPARTM_ENT TO APPLY FO~ A FEDERAL GRANT TO CONTINUE FUNDING THE STREET DRUC ENFORCEMENT UNIT On motion of Mr. Warren, seconded by Mr. McHale, the Board authorized the Police Department to apply for a Department of Criminal Justice Services Grant, in the amount of $40,300, to continue funding the Street Drug Enforcement Unit and appropriate the necessary funds when approved. (It is noted that the local match is $10,075 which the Police Department will be required to absorb within its established FY99 Operating Budget.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no Hearings of Citizens of Unscheduled Matters or Claims. 10. REPORTS On motion of Mr. Barber, seconded by Mr. Warren, the Board accepted the following reports: A report on Developer Water and Sewer Contracts and a status report on the General Fund Balance; Reserve for Future Capital Projects; District Road and Street Light Funds; Lease Purchases; and School Board Agenda. And, further, the Board accepted the following roads into the State Secondary System: ADDITIONS LENGTH PETERSBURG HEIGHTS - (Effective 12-22-97) Route 1085 (Lindberg Drive) - From Route 144 to 0.16 mile Northeast Route 144 0.16 Mi PHEASANT RUN, SECTION B - (Effective 12/24/97) Route 5125 (Birds Eye Terrace) From 0.12 mile Northwest Route 5120 to Route 5120 0.12 Mi Route 5129 (Fantail Court) From 0.03 mile West Route 5120 to Route 5120 0.03 Mi Route 5127 (Thrushwood Court} - From 0.03 mile Southeast Route 5126 to Route 5126 0.03 Mi Route 5128 (Thrushwood Turn) - From 0.03 mile South Route 5126 to 0.09 mile North Route 5126 0.12 Mi 98-48 1/28/98 Route 5126 (Thrushwood Way) - From Route 5128 to Route 5125 PROVIDENCE CREEK, SECTION D - (Effective 12-18-97) Route 4681 (Providence Creek Trail) - From 0.25 mile Southwest Route 4685 to 0.02 mile South Route 4685 Route 4688 (Rockmont Court) - From Route 4681 to 0.05 mile Southeast Route 4681 Route 4690 (West Providence Mews) - From Route 4689 to 0.03 mile North Route 4689 Route 4689 (West Providence Road) - From Route 4681 to 0.11 mile East Route 4681 RIEVES POINTE - (Effective 12-30-97) Route 4458 (Colby Cove Court) - From 0.11 mile South Route 4457 to Route 4457 Route 4459 (Kelsey Pointe Court) - From 0.07 mile South Route 4457 to Route 4457 Route 4457 (Rives Pond Drive) - From 0.28 mile Southwest Route 144 to Route 144 ROSEMONT, SECTON C - (Effective 12-10-97) Route 5145 (Broughton Road) to 0.04 mile West Route 5144 From Route 5145 Route 5146 (Hartlepool Lane) - From Route 5147 to 0.12 mile North Route 5145 Route 5147 (Lastingham Drive) - From 0.10 mile South Route 5146 to 0.04 mile Northwest Route 5146 ST. JAMES WOODS, SECTION E Route 6051 (Hardwood Drive) From 0.18 mile West Route 6057 to Route 6057 Route 6059 (Hardwood Terrace) - From 0.13 mile Southeast Route 6051 to Route 6051 Ayes: Nays: 0.11 Mi 0.23 Mi 0.05 Mi O.O3 Mi 0.11 Mi 0.11 Mi 0.07 Mi 0.28 Mi 0.10 Mi O.3O Mi O.O5 Mi 0.18 Mi 0.13 Mi Humphrey, Warren, Barber, Daniel, and McHale. None. 98-49 1/28/98 11. DINNER On motion of Mr. Barber, seconded by Mr. Warren, the Board recessed to the Administration Building, Room 502, for dinner. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 12. INVOCATION Mr. Stith gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Mr. Derrick S. Griner, Troop 888, led the Pledge Allegiance to the Flag of the United States of America. 14. RESOLUTIONS AND SPECIAL RECOGNITIONS 14 .B. RECOGNIZING DERRICK S. GRINER UPON ATTAINING RANK OF EAGLE SCOUT On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Derrick S. Griner, Troop 888, sponsored by Saint Augustine Catholic Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Derrick is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. 98-50 1/28/98 NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Derrick S. Griner and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. Daniel presented the executed resolution to Mr. Griner, accompanied by members of his family, congratulated him on his outstanding achievements, and wished him well in his future endeavors. Mr. Griner expressed appreciation for the recognition and to his family for their support. Mr. Barber excused himself from the meeting. 15. REOUESTS FOR MOBILE HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 97SN0293 In Clover Hill Magisterial District, B. MITCHELL SNEAD, NANCY K. SNEAD AND MARGO NORMENT requested rezoning and amendment of zoning district map from Agricultural (A) to Community Business (C-3) with Conditional Use to permit intercom systems for drive-in windows. A drug store with drive-in windows and other retail uses is planned. However, with the approval of this request, other C-3 uses would be permitted. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for community mixed use. This request lies on 11.5 acres fronting approximately 700 feet on the north line of Hull Street Road, approximately 70 feet east of Hicks Road. GPIN 759-692-6088 and 759-693-Part of 8413 (Sheet 14). Mr. Jacobson presented a summary of Case 98SN0144 and stated that the applicant is requesting a ninety day deferral. Mr. James Theobold stated that the recommendation for a ninety day deferral is acceptable. There was no opposition to the deferral. On motion of Mr. Warren, seconded by Mrs. Humphrey, the Board deferred Case 97SN0293 until April 22, 1998. Ayes: Absent: Humphrey, Warren, Daniel, and McHale. Barber. 98-51 1/28/98 98SN0115 In Bermuda Magisterial District, WILLIAM M. FRIDLEY, FRIDLEY'S WELDING SERVICE requested rezoning and amendment of zoning district map from Community Business (C-3) to General Business (C-5). The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for general commercial use. This request lies on 1.01 acres known as 7708, 7712 and 7716 Jefferson Davis Highway. GPIN 791-677-4189, 4284 and 4379 (Sheet 23). Mr. Jacobson presented a summary of Case 98SN0115 and stated that the applicant is requesting a deferral until March 11, 1998. Mr. Barber returned to the meeting. Mr. Dean Hawkins, representing the applicant, stated that the recommendation for a deferral until March 11, 1998 is acceptable. There was no opposition to the deferral. On motion of Mr. McHale, seconded by Mr. Barber, the Board deferred Case 97SN0115 until March 11, 1998. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98SN0150 In Bermuda Magisterial District, J AND Y COMPANY requested rezoning and amendment of zoning district map from Agricultural (A) to Neighborhood Business (C-2). The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for light industrial use. This request lies on 0.5 acres known as 316 West Hundred Road. GPIN 812-653-1409 (Sheet 33) . Mr. Jacobson presented a summary of Case 98SN0150 and stated that staff and the Planning Commission recommend approval and acceptance of the proffered conditions. Ms. Julia Chew stated that the recommendation is acceptable. There was no opposition present. On motion of McHale, seconded by Mr. Daniel the Board approved Case 98SN0150 and accepted the following proffered conditions: 1. The public wastewater system shall be used. o Prior to any site plan approval, one hundred (100) feet of right-of-way on the north side of Route 10, measured from the centerline of that part of Route 10 immediately adjacent to the request property, or right-of-way and easements along Route 10 for the entire length of the 98-52 1/28/98 request property, in accordance with the approved construction plans for the widening of Route 10 (Project No. 0010-020-127, PE 101), whichever is greater, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. o No direct access shall be permitted from the request property to Route 10. Prior to any site plan approval, an access easement, acceptable to the Transportation Department, shall be recorded to ensure shared access with the adjacent properties to the east and west. o Prior to the issuance of an occupancy permit, additional pavement shall be constructed along the westbound lanes of Route 10 for the entire request property frontage. The Developer shall dedicate to Chesterfield County, free and unrestricted, any additional right-of-way or easements required for this improvement. o Prior to, or in conjunction with, final site plan review, a utility easement, if deemed necessary by the Department of Utilities, shall be dedicated along Route 10 to accommodate construction of a parallel wastewater force main. The width of the easement shall be determined at the time of site plan review. Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98SN0151 In Bermuda Magisterial District, HOME DEPOT U.S.A., INC. requested rezoning and amendment of zoning district map from Light Industrial (I-l) to Community Business (C-3) of 2.5 acres plus proffered conditions on an adjacent 10.6 acres currently zoned Community Business (C-3) and General Business (C-5). The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for general commercial use. This request lies on 13.1 acres fronting approximately 680 feet on the west line of Jefferson Davis Highway, measured from a point approximately 550 feet north of West Hundred Road. GPIN 797-655-7383, 7570 and Part of 8138 and 798-655-0871, 1684, 1741 and 2263 (Sheet 32). Mr. Jacobson presented a summary of Case 98SN0151 and stated that staff and the Planning Commission recommend approval and acceptance of the proffered conditions. He noted that the request conforms to the Jefferson Davis Corridor Plan. Mr. John Easter, representing the applicant, stated the recommendation is acceptable. There was no opposition present. 98-53 1/28/98 On motion of Mr. McHale, seconded by Mr. Daniel, the Board approved Case 98SN0151 and accepted the following proffered conditions: 1. Public water. The public water system shall be used. o Right-of-way. Prior to site plan approval, sixty (60) feet of right-of-way on the west side Jefferson Davis Highway, measured from the centerline of Jefferson Davis Highway immediately adjacent to the Property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. Access. Access for the Property to Jefferson Davis Highway shall be as generally shown on the plan entitled "Conceptual Shared Access Plan" prepared by Vanasse Hangen Brustlin, Inc. dated December 18, 1997, unless otherwise approved by the County Transportation Department. The exact location of access to Jefferson Davis Highway shall be approved by the County Transportation Department. Unless otherwise approved by the County Transportation Department, prior to any site plan approval, access easement(s), acceptable to the County Transportation Department, shall be recorded to ensure shared use of the approved access(es) with adjacent properties. Architectural treatment. Buildings shall meet the requirements for architectural treatment for Emerging Growth Areas, which are contained in Section 19-595 of the Development Standards Manual. All buildings on the Property shall have compatible architectural styles, and shall employ compatible materials, colors, details and other design features. o Landscaping. At a minimum, landscaping within the front yard setback along Jefferson Davis Highway shall meet the requirements for perimeter landscaping C contained in Section 19-518(g) of the Development Standards Manual. o Buffer. A fifty (50) foot buffer shall be provided along that portion of the western property line that borders Rock Hill Road. This buffer shall comply with Sections 19-521(a) through (e) and 19-522 of the Development Standards Manual for fifty (50) foot buffers. Provided however that, if landscaping is accomplished on either or both sides of any BMP to minimize the view of the BMP and other improvements from Rock Hill Road, a BMP and related grading shall be permitted within this buffer, but in no event shall the 100 year storm elevation of such BMP be permitted to be any closer than thirty (30) feet to Rock Hill Road. The exact treatment of such landscaping shall be reviewed and approved at the time of site plan review. Power lines. Subject to applicant receiving approval from the power company to relocate the power lines along Jefferson Davis Highway, the existing overhead power lines 1/28/98 98-54 Ayes: Nays: along Jefferson Davis Highway shall be relocated such that, at a minimum, the utility poles shall be set back twenty-five (25) feet from the Jefferson Davis Highway right-of-way. Humphrey, Warren, Barber, Daniel, and McHale. None. 98SN0155 In Midlothian Magisterial District, BALANCED CARE CORPORATION requested rezoning and amendment of zoning district map from Residential Townhouse (R-TH) to Community Business (C-3) with Conditional Use to permit townhouses. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for residential use of 4.01 to 7.0 units per acre. This request lies on 13.0 acres lying at the northern terminus of Twinridge Lane. GPIN 758-707-5623 and 5783 (Sheet 8). Mr. Jacobson presented a summary of Case 98SN0155 and stated that staff and the Planning Commission recommend approval and acceptance of the proffered conditions. He noted that the request conforms to the Northern Area Land Use and TransPortation Plan. Ms. Ashley Harwell, representing the applicant, stated the recommendation is acceptable. There was no opposition present. On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board approved Case 98SN0151 and accepted the following proffered conditions: 1. Public water and wastewater systems shall be used. o Except for the timbering approved by the Virginia State Department of Forestry for the purpose of removing dead or diseased trees, there shall be no timbering on the Property until a land disturbance permit has been obtained from the Environmental Engineering Department and the approved devices have been installed. o The total number of residential units on the Property shall not exceed 104 units. NOTE: The present zoning is R-TH which allows up to 104 townhouse units. 4. The uses permitted on the Property shall be either: A. Any of the following: i. Convalescent homes, nursing homes and rest homes. ii. Nursery schools and child or adult care centers. 98-55 /28/98 o 0 o 10. Ayes: Nays: iii. Medical clinics, provided that a substantial or significant portion of its practice is not performing abortions and provided that such use shall not be permitted until a certificate of occupancy has been issued for A.i. above. iv. Medical offices, provided that a substantial or significant portion of its practice is not performing abortions and provided that such use shall not be permitted until a certificate of occupancy has been issued for A.i. above. or B. Townhouses. There shall be no access to Winterslow Road. Should a reduction be requested to the required seventy- five (75) foot buffer adjacent to residential zoning to the west no more than a 45' reduction in the buffer shall be requested. Unless required by the Utilities or Fire Department, the public water and wastewater systems shall not be extended from Winterslow Road. Site plans shall be submitted to the Planning Commission for review and approval. Drainage improvements shall be designed and constructed to mitigate potential for erosion and downstream flooding. The exact design and treatment of the improvements shall be reviewed and approved at the time of site plan review. The architecture of the use listed in 4.A.i. above shall be compatible in material, style and color as generally shown on the architectural elevations attached as Exhibit ~. At the time of Site Plan review, the Planning Commission may approve modifications requested by the developer if such modifications are deemed to comply with the spirit and intent of the proposed elevations. Any medical clinic or office built on the Property shall be compatible in material, style, and color with the approved elevations for the convalescent homes, nursing homes, and rest homes. Humphrey, Warren, Barber, Daniel, and McHale. None. 98-56 /28/98 98SN0158 In Midlothian Magisterial District, STAR ENTERPRISES requested amendment to Conditional Use Planned Development (Case 88SN0202) and amendment of zoning district map to permit a motor vehicle wash in a Corporate Office (O-2) District. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for office use. This request lies on 1.2 acres known as 11440 West Huguenot Road. GPIN 741-715-0847 (Sheets 2 and 3). Mr. Jacobson presented a summary of Case 98SN0158 and stated that staff and the Planning Commission recommend approval, subject to conditions and acceptance of one proffered condition. Mr. Andrew Scherzer, representing the applicant, stated that the recommendation is acceptable. There was no opposition present. On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board approved Case 98SN0158 subject to the following conditions: In addition to the uses permitted in Tract G, a motor vehicle wash shall be permitted on the subject property only. (P) (NOTE: This condition modifies Condition 24 and Textual Statement 5.7 of Case 88SN0202 relative to uses permitted for the subject property only.) The view of overhead doors associated with any motor vehicle wash shall be minimized from West Huguenot Road. The exact methods used to minimize views shall be approved by the Planning Department at the time of site plan review. (P) (NOTES: A. This condition is in addition to conditions of zoning approval from Case 88SN0202 for the subject property only. Except as stated herein, all conditions of zoning approval for Case 88SN0202 remain in effect.) And, further, condition: the Board accepted the following proffered The motor vehicle wash shall be located generally as depicted on the plan entitled Texaco at Bellegrade, revised May 22, 1995. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-57 1/28/98 16, PUBLIC HEARINGS 0 TO CONSIDER AN AMENDMENT TO THE FY97-98 BUDGET TO APPROPRIATE $3,375,000 IN PAYMENT TO AN ESCROW AGENT WHICH WILL BE USED TO REFUND 1991 BONDS Ms. Dickson stated that date and time has been advertised for a public hearing to consider an amendment to the FY97-98 Budget to appropriate $3,375,000 in payment to an escrow agent which will be used to refund 1991 bonds. No one came forward to speak in favor of or against this issue. On motion of Mr. McHale seconded by Mr. Daniel, the Board appropriated up to $3.375 million in bond proceeds and interest as payment to the escrow agent for School and County Capital Projects for reissuance of 1991 General Obligation Bonds and authorized the County Administrator to direct staff to allocate the appropriations to the proper accounts/funds and to execute all closing documents and transactions. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 17. REMAINING MOBILE HOME PERMITS AND ZONING REQUESTS 97SN0138 In Clover Hill Magisterial District, SAM MCEWEN III, CO- EXECUTOR OF FRANCES W. TUCKER ESTATE requested rezoning and amendment to zoning district map from Agricultural {A) to Residential {R-12). A single family residential subdivision having a minimum lot size of 12,000 square feet is planned. The applicant has agreed to limit development to a maximum of twenty-six (26) lots, yielding a density of approximately 2.1 units per acre. The Comprehensive Plan suggests the property is appropriate for residential use of 1.5 units per acre or less. This request lies on 12.4 acres fronting in two (2) places on the north line of West Providence Road for a total of approximately 55 feet, across from Willtee Lane, also lying at the eastern terminus of Bark Trail. GPIN 747-693-6572 and 748- 693-1215 (Sheet 14). Mr. Jacobson presented a summary of Case 98SN0138 and stated that staff and the Planning Commission recommend approval and acceptance of the proffered conditions. Mr. Andrew Scherzer, representing the applicant, stated that the recommendation is acceptable. There was no opposition present. 98 -58 1/28/98 On motion of Mr. Warren, seconded by Mr. Barber, the Board approved Case 97SN0138 and accepted the following proffered conditions: 1. A maximum of twenty-six (26) lots shall be permitted. o The overall average lot size shall be a minimum of 15,000 square feet. o There shall be no public road access to Bark Trail in Arrowhead Subdivision. A twenty (20) foot easement for emergency access may be provided. The exposed surfaces of all foundations for dwelling units shall be faced with brick. The minimum gross square footage for homes shall be as follows: 1-story 1,400 gross square feet 1 ~-story 1,600 gross square feet 2-or more stories 1,800 gross square feet; or 1,600 gross square feet with at least a one (1) car attached garage. 6. The public water and wastewater systems shall be used. o The applicant, subdivider, or assignee(s) shall pay the following to the County of Chesterfield at the time of building permit application for infrastructure improvements within the service district for the property: a. $6000 per lot, if paid prior to July 1, 1998; or bo The amount approved by the Board of Supervisors not to exceed $6819 per lot, if Paid between July 1, 1998 and June 30, 1999; or C · The amount approved by the Board of Supervisors not to exceed $6819 per lot adjusted upward by any increase in the Marshall and Swift Building Cost Index between July 1, 1998, and July 1 of the fiscal year in which the payment is made if paid after June 30, 1999. o In conjunction with recordation of the first subdivision plat, forty-five (45) feet of right-of-way on the north side of West Providence Road, measured from the centerline of that part of West Providence Road immediately adjacent to the request property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. o Direct access to West Providence Road shall be limited to one (1) public road. The exact location of this access shall be approved bY the Transportation Department. 98-59 1/28/98 10. 11. 12. 13. 14. 15. 16. 17. 18. To provide an adequate roadway system at the time of complete development, the owner/developer shall be responsible for the following: Construction of additional pavement along West Providence Road at the approved access to provide a right turn lane; Relocation of the ditch to provide an adequate shoulder along the north side of West Providence Road for the entire property frontage; and Dedication to Chesterfield County, free and unrestricted, any additional right-of-way (or easements) required for the improvements identified above. Prior to any road and drainage plan approval, a phasing plan for the required road improvements, as identified in Proffered Condition 10, shall be submitted to and approved by the Transportation Department. Drainage from the impervious surfaces of roofs and driveways on lots abutting properties identified as Tax Map 20-7 (10) Lots 1, 2, 3, and 4 and Tax Map 20-7 (12) Lots 7 and 8 shall be directed away from these properties and shall outfall into a swale provided for this purpose on the northeastern boundary of the request property. Driveways shall be paved. The exact pavement type shall be approved by the Planning Department. Concrete curb and gutter shall be installed along all public roads. The exposed surfaces of fireplace chimneys for dwelling units shall be faced with brick. To the extent permitted by law, no modular homes shall be permitted. A maximum of eight (8) 1-story dwelling units shall be permitted. With the exception of timbering which has been approved by the Virginia State Department of Forestry for the purpose of removing dead or diseased trees, there shall be no timbering until a land disturbance permit has been obtained from the Environmental Engineering Department and the approved devices have been installed. 98-60 /28/98 19. Stormwater shall be retained on-site based on the post development 2 and 10 year storm rates and released at a rate no greater than the pre-development 2 and 10 year storm rates. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98SN0118 In Matoaca Magisterial District, PRIMECO PERSONAL COMMUNICATIONS, L. P. requested Conditional Use Planned Development and amendment of zoning district map to permit a 185 foot communications tower in an Agricultural (A) District. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for residential use of 1 to 5 acre lots, suited to R-88 zoning. This request lies on 1.8 acres fronting approximately 20 feet on the north line of Beach Road, approximately 3,000 feet west of Bundle Road. GPIN 743-653-Part of 4704 and 743-655-Part of 8406 (Sheet 30). Mr. Jacobson presented a summary of Case 98SN0118 and stated that staff and the Planning Commission recommend approval, subject to conditions. Mr. Brennen Keene, representing the applicant, stated that the recommendation is acceptable. There was no opposition present. Mrs. Humphrey reassured residents that County policies and guidelines for evaluating tower cases recognize the need for providing wireless communication services to the area and address citizen concerns relative to how and where these towers are located. She stated that the proposed tower is well buffered and the height is designed to allow co-location of other vendors. Mrs. Humphrey then made a motion, seconded by Mr. McHale, for the Board to approve Case 98SN0118, subject to the following conditions: A minimum 100 foot buffer shall be maintained around the perimeter of the tower site. Except for access and utilities, which may be extended generally perpendicular through this buffer, existing mature vegetation within this buffer shall be preserved and maintained. Existing vegetation shall be supplemented where necessary to minimize the views of the tower and associated equipment from adjacent properties and public rights of way. Additional plantings shall consist of trees of species having an average minimum mature crown spread of greater than thirty (30) feet and a minimum caliper of 3.5 inches at the time of planting, to achieve a density of at least one (1) tree for each twenty (20) lineal feet of buffer. In addition, cleared areas of 300 square feet or greater shall be planted with trees, as described herein, to 98-61 1/28/98 o o o o o o achieve minimum density of one (1) tree for each 300 square feet of cleared area. At the time of site plan review,' a landscaping plan depicting this requirement shall be submitted to the Planning Department for approval. (P) There shall be no signs permitted to identify the tower use. (P) The base of the tower shall be enclosed by a minimum six (6) foot high fence, designed to preclude trespassing. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with final site plan review. (P) In conjunction with site plan submission, the owner/developer shall submit documentation as to whether FAA approval is required for the erection of the tower. If FAA approval is required, a copy of FAA approval shall be submitted to the Planning Department prior to the release of a building permit. (P) The tower and equipment shall be designed and installed so as not to interfere with the Chesterfield County Public Safety Trunked System. The developer shall perform an engineering study to determine the possibility of radio frequency interference with the County system. Prior to release of a building permit, the study shall be submitted to, and approved by, the Chesterfield County Communications and Electronics staff. (GS) The developer shall be responsible for correcting any frequency problems which affect the Chesterfield County Public Safety Trunked System caused by this use. Such corrections shall be made immediately upon notification by the Chesterfield County Communications and Electronics staff. (GS) The treatment, color and lighting system for the tower shall be as follows: a. The tower shall be of a monopole design. bo The tower shall be gray or another neutral color, acceptable to the Planning Department. C · If lighted, lighting during daylight hours shall be limited to medium intensity strobe lights with upward reflection and lighting during night time hours shall be limited to soft blinking lights. (p&cPc) Ail driveways and parking areas shall be graveled or paved and maintained to minimize dust problems and provide ease of ingress and egress. (P) 98-62 1/28/98 o Any building or mechanical equipment shall comply with Section 19-595 of the Development Standards Manual relative to architectural treatment of building exteriors and screening of mechanical equipment. (P (NOTE: This condition would require the screening of mechanical equipment located on the building or ground from adjacent properties and public rights of way. Screening would not be required for the tower or tower- mounted equipment.) 10. At such time that the tower ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the owner/developer shall dismantle and remove the tower and all associated equipment from the property. (P) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 985N0125 In Matoaca Magisterial District, PRIMECO PERSONAL COM/~3NICATIONS, L. P. requested Conditional Use Planned Development and amendment of zoning district map to permit a 185 foot communications tower and setback exceptions. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for rural conservation area use. This request lies in an Agricultural (A) District on 1.0 acre fronting approximately 25 feet on the south line of Beach Road, approximately 1,600 feet of east of Brandy Oaks Drive. GPIN 728-652-Part of 2145 (Sheet 29). Mr. Jacobson presented a summary of Case 98SN0125 and stated that staff and the Planning Commission recommend approval, subject to conditions. Mr. Brennen Keene, representing tile applicant, stated that the recommendation is acceptable. There was no opposition present. On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board approved Case 98SN0125, subject to the following conditions: There shall be no signs permitted to identify the tower use. (p) o The base of the tower shall be enclosed by a minimum six (6) foot high fence, designed to preclude trespassing. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with final site plan review. (P) 98-63 1/28/98 o o o o o In conjunction with site plan submission, the owner/developer shall submit documentation as to whether FAA approval is required for the erection of the tower. If FAA approval is required, a copy of FAA approval shall be submitted to the Planning Department prior to the release of a building permit. (P) The tower and equipment shall be designed and installed so as not to interfere with the Chesterfield County Public Safety Trunked System. The developer shall perform an engineering study to determine the possibility of radio frequency interference with the County system. Prior to release of a building permit, the study shall be submitted to, and approved by, the Chesterfield County Communications and Electronics staff. (GS) The developer shall be responsible for correcting any frequency problems which affect the Chesterfield County Public Safety Trunked System caused by this use. Such corrections shall be made immediately upon notification by the Chesterfield County Communications and Electronics staff. (GS) The treatment, color and lighting system for the tower shall be as follows: a. The tower shall be of a monopole design. bo The tower shall be gray or another neutral color, acceptable to the Planning Department. C · If lighted, lighting during daylight hours shall be limited to medium intensity strobe lights with upward reflection and lighting during night time hours shall be limited to soft blinking lights. (P) Ail driveways and parking areas shall be graveled or paved and maintained to minimize dust problems and provide ease of ingress and egress. (P) Any building or mechanical equipment shall comply with Section 19-595 of the Development Standards Manual relative to architectural treatment of building exteriors and screening of mechanical equipment. (P (NOTE: This condition would require the screening of mechanical equipment located on the building or ground from adjacent properties and public rights of way. Screening would not be required for the tower or tower- mounted equipment.) 98-64 /28/98 o At such time that the tower ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the owner/developer shall dismantle and remove the tower and all associated equipment from the property. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 18, ADJOURNMENT There was brief discussion relative to the February 11, 1998 meeting starting at 3:00 p.m. due to the beginning of the Budget process. On motion of Mr. Barber, seconded by Mr. McHale, the Board adjourned at 7:40 p.m. until February 11, 1998 at 3:00 p.m. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. ~ane B. 'Ramsey ~ County Administrator Renny B. Humphrey Chairman 98-65 1/28/98