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04-27-2005 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 2. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Recognize the young people and the teacher sponsors who are participating in Model County Government. Summary of Information: Students representing each of the county's high schools are participating in this year's Model County Government program. This program is designed to give high school government students an opportunity to see their local government in action. In addition to attending today's board meeting, students have also attended a school board meeting and tomorrow morning each student will shadow a county or school official. This year's program has been coordinated by the Extension Service in cooperation with the school's Instructional Specialist for Social Studies and Youth Planning and Development. Preparer: Jana D. Carter Title: Director, Youth Planning and Development Attachments' -~ Yes No ~0000~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 27, 2005 Item Number: 5. Subiect: Resolution Recognizing May 2005, as ~01der Americans Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Older Americans Month is observed in Chesterfield-County and the nation in May to celebrate and acknowledge the contributions of past and present older Americans to our country. The U.S. Administration on Aging has chosen "Celebrate Long-Term Living" as the 2005 theme for Older Americans Month. This theme was selected to honor older Americans as a national treasure, and to highlight the need for mid-life and older adults to be prepared to live longer than previous generations. Many organizations and Chesterfield County Departments provide services and programs to help Chesterfield County's older residents lead active, fulfilling and independent lives. Thelma Bland Watson, Executive Director, Senior Connections, The Capital Area Agency on Aging will address the Board of Supervisors and will then ask the representatives from the Chesterfield County Departments and organizations to introduce themselves and who they represent. Diane Peterson, Chesterfield County Senior Advocate; Diana Allin, Prevention Consultant, Chesterfield Community Services Board; Bonnie Ballance Community Specialist, SeniorNavigator; Janet Baumgartner, Program Coordinator, Chesterfield County Library; Ginny Bell, Care Coordinator for Chesterfield County, Senior Connections, The Capital Preparer: Diane Peterson Attachments: Yes ~ No Title: Senior Advocate, Chesterfield County Oooooz CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Area Agency on Aging; Alan Brown, Chairperson, Board of Trustees, The Shepherd's Center of Chesterfield; J. Sid Delcardayre, Owner, Van Go; Vikki Fleming, the Senior Center of Richmond at Chesterfield; Cheryl Hays, Chesterfield County Fire Department; Major David Hutton, Chesterfield County Sheriff's Cffice; Kathy Jentgen, Executive Director, Chester YMCA; Judy Jones, Senior Adult Programmer, Chesterfield County Parks and Recreation and Chesterfield TRIAD; Mary Jones, Chesterfield TRIAD; Karen Kirby, Social Work Supervisor, Adult Services, Chesterfield-Colonial Heights Department of Social Services; Debbie Leidheiser, Lifelong Learning Institute of Chesterfield and Chairperson of The Chesterfield Council on Aging; Robert and Frances Manley, AARP; Debra Marlow, Director of Community Relations, Chesterfield School Board; Cathy Mugford, Regional Older Adult Director, YMCA; Steven Rich, General Manager,Van Go; Katie Roeper, Executive Director, SeniorNavigator; Joseph Seay, Disability Services Board; Lt. Gary Sims, Police Department; Cathy Stevens, Director, Chesterfield Colonial Heights Alliance for Social Ministry; Gail Sutler, Director of Nursing, Chesterfield County Health Department; Ngozi Ukeje, Disability Services Board; Frank Vance, Transportation Coordinator, Access Chesterfield 000003 RECOGNIZING MAY 2005, AS "OLDER AMERICANS MONTH" IN CHESTERFIELD COUNTY WHEREAS, Chesterfield County is home residents aged 60 years or older; and to more than 38,240 WHEREAS, each community in America must strive to recognize the contributions of our older citizens, understand and address their evolving needs, and support their caregivers; and WHEREAS, our society is dependent upon intergenerational cooperation and support, and benefits from our collaborative efforts to serve older Americans and the people who love them; and WHEREAS, this year marks the 40th anniversary of the passage of the Older Americans Act by the United States Congress; and WHEREAS, the 2005 theme for Older Americans Month, ~Celebrating Long-Term Living," has been chosen to recognize and honor the valuable contributions of older adults to their communities as they age; and WHEREAS, Senior Connections, The Capital Area Agency on Aging has set aside May 2005 to recognize and celebrate older adults in Planning District 15 and celebrate their contributions; and WHEREAS, Chesterfield TRIAD has declared May 4tn as Senior Day to be celebrated at the Chesterfield County Fairgrounds Exhibition Building from 9:00 a.m. to 1:00 p.m.; and WHEREAS, Older Americans Month acknowledges invaluable experience, wisdom and service that contribute to Chesterfield County. and salutes the older residents NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 27th day of April 2005, publicly recognizes May 2005, as "Older Americans Month" in Chesterfield County, expresses appreciation to all of its older citizens for their lifelong contributions, and also expresses appreciation to the organizations and Chesterfield County departments who serve older adults and wishes them continued success in all their efforts on behalf of our older residents. 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: April 27, 2005 Item Number: 8.A. Subiect: Acceptance of a Bid to Purchase Chesterfield County Certificates of Participation, Series 2005A-C, Related to Financing for Various Capital Improvement Projects County Administrator's Comments: ~--~~~ :~~~ County Administrator: Board Action Requested: The Board is requested to accept and approve a bid to purchase (adjusted as permissible in accordance with the terms of the preliminary official statement) $4,300,000 principal amount of Certificates of Participation, Series 2005A, $8,950,000 principal amount of Certificates of Participation, Series 2005B, and $1,245,000 principal amount of Certificates of Participation, Series 2005C, in connection with the planned Certificates of Participation financing for the Police Property/Evidence Storage Facility, the Community Development Building, Airport Hangar Project and the Finance/Human Resources Information System. The responsible bidder, whose proposal must represent the lowest true interest cost to the County, and whose proposal must be in accordance with the Detailed Notice of Sale, as well as the principal amount of certificates sold will be identified on April 27tn after the bids are received. Summary of Information: A Certificates of Participation (lease/purchase) financing in the amount of approximately $14.5 million is scheduled to be held on the morning of April 27, 2005. This transaction will finance four capital improvement projects Preparer: RebeccaT. Dickson Attachments: ~ Yes No Title: Director, Budget and Manaqement 000005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 27, 2005 that have previously been approved in the Capital Improvement Program: the Community Development Building, the Financial/Human Resources Information System, Airport Hangar Project and the Police Property/Evidence Storage Facility. On April 13, 2005, the Board approved a Resolution which authorized entering into a Ground Lease for the Police Evidence/Storage Facility (with SunTrust Leasing as Lessee), and authorized entering into a Lease/Purchase Agreement, and Trust Agreement, and other related agreements (subject to approval by the County Attorney and Bond Counsel) related to planned Certificates of Participation financing. Additionally, at its April 13th meeting, the Board appropriated up to $450,0000 in anticipated proceeds to complete the Airport Hangar Project at the Chesterfield County Airport. Funds for the Community Development Building, the Financial/Human Resources Information System, and the Police Property/Evidence Storage Facility have previously been appropriated. O0000G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: April 27, 2005 Item Number: 8.B.1. Subiect: Reappointment to the Camp Baker Management Board County Administrator's Comments: County Administrator: Board Action Requested: Reappoint member to serve on the Camp Baker Management Board. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. The position representing the Dale District has expired. Mr. James Lumpkin, 5020 Southmoor Road, Richmond, VA 23234, has been a supporter of Camp Baker services for a number of years and is willing to serve a three-year term on the Camp Baker Management Board, if reappointed. Mr. Miller concurs with the reappointment of Mr. Lumpkin. The Camp Baker Management Board concurs with the reappointment of Mr. Lumpkin. The term would be effective May 1, 2005, and will expire on April 30, 2O08. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: George E. Braunstein Title: Director, Dept. of MH/MR/SA Attachments: [-~ Yes No 000007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: April 27, 2005 Item Number: 8.B.2. Appointment to the Board of Riverside Regional Jail Authority County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to nominate and appoint James J. L. Stegmaier to serve as a member to fill the remainder of Lane B. Ramsey's term, which expires on June 30, 2006. Summary of Information' The Riverside Regional Jail Authority (RRJA) operates the Riverside Regional Jail in Prince George County. The Authority consists of fourteen members, one member appointed by the governing body of each participating locality, and the Sheriff of each participating locality. Alternate members may also be appointed in the event the appointed member is unable to attend. Currently Lane Ramsey represents Chesterfield on the RRJA Board and Mary Ann Curtin serves as an alternate member. Sheriff Williams is also a member of the Board by virtue of his office. In 2002, Mr. Ramsey was appointed to a four-year term on the RRJA Board, which expires on June 30, 2006. However, due to scheduling conflicts, Mr. Preparer: Steven L. Micas Title: County Attorney 0505:68737.1 Attachments: Yes ~1 No ~O000S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Ramsey will be unable to attend some of the upcoming monthly meetings of the Board. For that reason, staff is requesting that the Board adopt the attached resolution appointing James J. L. Ste~maier to replace Mr. Ramsey on the RRJA Board for the remainder of Mr. Ramsey's four-year term. Ms. Curtin will continue as an alternate for Mr. Stegmaier, and Sheriff Williams will also remain a member of the Board and will so serve for the duration of his term of office. In order for the Board to nominate and appoint Mr. Steg~naier at this meeting, it will be necessary for the Board to suspend its rules. 0505:68737. ! 000009 RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the Riverside Regional Jail Authority (hereinafter "the Authority); and WHEREAS, that legislation stated that members of the Authority shall serve four year terms; and WHEREAS, on June 26, 2002, the Board appointed Lane B. Ramsey to serve a four-year term from July 1, 2002 through June 30, 2006 and also appointed Mary Ann Curtin to serve as Mr. Ramsey's alternate member during the entirety of the four-year term; and WHEREAS, scheduling conflicts make it impossible for Mr. Ramsey to attend upcoming meetings of the Authority; and WHEREAS, in order to ensure that Chesterfield County maintains full representation at future meetings of the Authority, the Board now wishes to replace Mr. Ramsey with another appointee to serve the remainder of Mr. Ramsey's four-year term. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that Lane B. Ramsey is replaced as Chesterfield County's representative on the Authority Board by James J. L. Stegmaier, who shall serve the remainder of Mr. Ramsey' s four-year term, to expire on June 30, 2006, and that Mary Ann Curtin shall continue to serve as alternate member during the remainder of the four-year term 0000!0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: April 27, 2005 Item Number: 8.C.l.a. Resolution Recognizing Mrs. Joan B. Norfleet, Social Services Department, Upon Her Retirement on March 25, 2005 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Joan B. Norfleet for 21 years of service to Chesterfield/Colonial Heights Department of Social Services. Preparer: Sarah C. Snead Title: Director-Social Services Attachments: Ycs No 0000~.:1. RECOGNIZING MRS. JOAN B. NORFLEET UPON HER RETIREMENT WHEREAS, Mrs. Joan B. Norfleet began her career in public social services thirty years ago and has been with Chesterfield County in the field of Child Protective Services since May 15, 1984; and WHEREAS, in her roles as a social worker, senior social worker and supervisor, Mrs. Norfleet has worked diligently with individuals, families and the community to provide advocacy and excellent services that protect the well-being of children; and WHEREAS, throughout her career, Mrs. Norfleet has served as sponsor for Parent's Anonymous self help group, was a professional resource for Theater IV in the development of the musical drama "Hugs and Kisses," which deals with child sexual abuse; and organized a group for sexual abuse victims; and WHEREAS, Mrs. Norfleet was actively involved in the Chesterfield- Colonial Heights Multidisciplinary Child Abuse and Neglect Team; was in the leadership role on the Sex Abuse Task Force that developed the County Response Protocol; represented the Department on the Domestic Violence Task Force and on the Fatality Review Team; and has served on numerous state and county committees; and WHEREAS, Mrs. Norfleet has been a strong leader who was committed to the vision, mission and values of the department; and WHEREAS, Mrs. Norfleet has been a role model of teamwork and professionalism for her colleagues in and outside of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Joan B. Norfleet, expresses the appreciation of all residents for her service to the county, and offers congratulations upon her retirement. O000:L2 CHESTERFIELD COUNTY ~/~ ~-~ BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: April 27, 2005 Item Number: 8.C.1.b. Subject: Resolution Recognizing the Week of May 1-7, 2005, as "Municipal Clerks Week" County Administrator's Comments: County Administrator: ~ Board Action Requested: Adopt the attached resolution. Summary of Information: The attached resolution is to recognize "Municipal Clerks Week" in Chesterfield County. Preparer: Lane B. Ramsey Title: County Administrator Attachments' / Yes --1 No #00001,3 RECOGNIZING MAY 1-7, 2005, AS "MUNICIPAL CLERKS WEEK" WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government, exists throughout the world; and WHEREAS, the Office of the Municipal Clerk is the oldest among public servants; and WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and WHEREAS, Municipal Clerks serve as the information center on functions of local government and the community; and WHEREAS, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in educational programs, seminars, workshops and the annual meetings of their state, province, county and international professional organizations; and WHEREAS, it is most appropriate that we accomplishments of the Office of the Municipal Clerk. recognize the NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the week of May 1-7, 2005, as "Municipal Clerks Week" and extends their appreciation to Chesterfield's Municipal Clerks, Mrs. Lisa Elko, CMC and Mrs. Janice Blakley, CMC, and to all Municipal Clerks for the vital services they perform and for their exemplary dedication to the communities they represent. 0000 -4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: April 27, 2005 Item Number: 8.C.1.c. Subject: Recognizing Ms. Rachel Patrice Gibson, Ms. Avonda Lartice Turner, Ms. Hana Rebecca Reed, and Ms. Jeanette Renee Gray Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Ms. Rachel Patrice Gibson, Ms. Avonda Lartice Turner, Ms. Hana Rebecca Reed, and Ms. Jeanette Renee Gray, Troop 927, sponsored by Grace Lutheran Church, upon attaining the Gold Award. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes [---] No # 0000~.5 WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Ms. Rachel Patrice Gibson, Ms. Avonda Lartice Turner, Ms. Hana Rebecca Reed and Ms. Jeanette Renee Gray, all of Troop 927, sponsored by Grace Lutheran Church, have accomplished these high standards and have been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through their experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding themselves on the great accomplishments of their country, Rachel, Avonda, Hana and Jeanette are indeed members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Ms. Rachel Patrice Gibson, Ms. Avonda Lartice Turner, Ms. Hana Rebecca Reed and Ms. Jeanette Renee Gray, extends congratulations on their attainment of the Gold Award and acknowledges the good fortune of the county to have such outstanding young women as its citizens. 000016 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.1.d. Subiect: Resolution Recognizing May 15-21, 2005, as "National Law Enforcement Week" County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: County staff will be presenting three of these resolutions - Chesterfield County Police Department, Chesterfield County Sheriff's Office and Virginia State Police on May 17, 2005, at the Law Enforcement Memorial Service at Southside Church of the Nazarene. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes [-~ No O0001? RECOGNIZING MAY 15-21, 2005, AS ~NATIONAL LAW ENFORCEMENT WEEK" WHEREAS, one of Chesterfield County's eight strategic goals is ~to be the safest and most secure community compared to similar jurisdictions"; and WHEREAS, no human aspiration is more fundamental and important than safety of family, self and others whom we hold dear; and WHEREAS, the dedicated, loyal and brave members of the various law enforcement agencies that operate in Chesterfield County provide an invaluable service to all citizens; and WHEREAS, this service, provided 24 hours a day and 365 days a year, is part of the foundation upon which our quality of life rests; and WHEREAS, during a time of war overseas and heightened risks of terrorist attacks on our homeland, law enforcement agencies are doing everything within their means to provide for the security of our nation during these trying times; and WHEREAS, the week of May 15-21, 2005, is widely recognized across the nation as "National Law Enforcement Week" and will honor the 155 law enforcement officers who gave their lives in 2004 in the line of duty; and WHEREAS, Chesterfield County is proud and honored to have such outstanding and professional individuals serving as law enforcement officers in the county to protect the health, safety and welfare of its citizenry. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the week of May 15-21, 2005, as "National Law Enforcement Week" in Chesterfield County and calls this recognition to the attention of all its citizens. 0000 .8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: April 27, 2005 Item Number: 8.C.l.e. Resolution Recognizing Firefighter Melvin M. Whitlock, Chesterfield Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution. Summary of Information: Recognizing Firefighter Melvin M. Whitlock for serving for nearly 24 years of dedicated service to the county. Preparer: Frank H. Edwards, Jr. Title: 2nd Deputy Fire Chief Attachments: Yes ~ No O000J.9 RECOGNIZING FIREFIGHTER MELVIN ~MAXEY" WHITLOCK UPON HIS RETIREMENT WHEREAS, Firefighter Max Whitlock will retire from the Fire and Emergency Medical Services Department, Chesterfield County, on July 1, 2005; and WHEREAS, Firefighter Whitlock was hired on September 1, 1981, attended Recruit School #12 in 1982 and has faithfully served the'county for nearly twenty-four years in various assignments as a Firefighter at the Midlothian Fire and EMS Station; as a Firefighter at the Manchester Fire and EMS Station; as a Firefighter at the Bensley Fire and EMS Station; and as a Firefighter at the Buford Fire and EMS Station; and WHEREAS, in service to the citizens of Chesterfield County over the course of his career, Firefighter Whitlock has assisted in educating others in fire safety and accident prevention and responded to hundreds of fire and medical emergencies providing for protection of both life and property, all the while offering assistance, comfort, and compassionate care. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Melvin ~Maxey" Whitlock, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Firefighter Whitlock, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.1.f. Subiect: Resolution Recognizing the Week of May 15-21, 2005, as "Business Appreciation Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board of Supervisors establish the week of May 15-21 as Business Appreciation Week in Chesterfield County and adopt the attached resolution. Summary of Information: The Commonwealth of Virginia is adopting May 15-21 as Business Appreciation Week and is encouraging all localities to do the same. Chesterfield continues to experience significant growth from existing businesses; therefore, in adopting Business Appreciation Week in conjunction with the State's efforts, the Board of Supervisors will be recognizing the valuable economic and employment benefits the business community provides to Chesterfield County. Preparer: James G. Dunn Title: Director, Economic Development Attachments: MAY 15-21, 2005, AS ~BUSINESS APPRECIATION WEEK" WHEREAS, Chesterfield County has a thriving base of business and industry to support the local economy; and WHEREAS, these businesses are both domestically and internationally based and range in size from very small entrepreneurial companies to large companies employing more than 2,800 people; and WHEREAS, these businesses provide essential employment opportunities for the citizens of Chesterfield County; and WHEREAS, nearly $48.05 million has been invested and 710 new jobs created by industry thus far in Fiscal Year 2004-2005, with the total impact of county businesses being an integral part of the local economy and vital to supporting the high quality of life enjoyed by Chesterfield residents; and WHEREAS, business tax revenues are critical in offsetting the cost of county-provided services required by our rapidly growing residential sector, in addition to industry taking an active role in making the community a better place through their commitment to charitable organizations, schools, recreation and other worthwhile endeavors. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its gratitude on behalf of county residents to all businesses and industry located in Chesterfield for their contributions over many years by recognizing May 15-21, 2005, as ~Business Appreciation Week." 000022 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.l.g. Subiect: Resolution Recognizing Chesterfield County May 1 - 7, 2005, as ~Arson Awareness Week" in County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing May 1 - 7, 2005, as "Arson Awareness Week". Preparer: Paul Mauqer Attachments: Yes ~ No Title: Fire Chief RECOGNIZING MAY 1-7, 2005, AS ~ARSON AWARENESS WEEK" WHEREAS, arson is a crime that threatens the safety of the entire community; and WHEREAS, arson negatively impacts community growth and development in Chesterfield County due to increased monies and resources needed to combat this problem, including the police department, mental health, schools, hospitals, social services, and the media, in addition to the fire department; and WHEREAS, the crime of arson has the highest rate of juvenile involvement of all other crimes; and WHEREAS, juvenile arson results in over 300 deaths and 3,000 injuries every year and $300 million in property damage; and WHEREAS, most of the 300 deaths annually are the same young children setting the fires; and WHEREAS, the Arson Awareness Week theme, ~Juvenile Arson Prevention" teaches the community that information, intervention and treatment programs for juvenile firesetters can help prevent this very preventable tragedy. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the week of May 1-7, 2005, as "Arson Awareness Week." AND, BE IT FURTHER RESOLVED, that the Board of Supervisors calls upon the people of Chesterfield County to participate in fire safety and prevention by working jointly with Chesterfield Fire and EMS to create and encourage community awareness and understanding towards reducing the number of juvenile set fires. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Subiect: Item Number: 8.C.2. Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 2005 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2005. Summary of Information: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2005, with no rain date. The Parks and Recreation Department has conducted similar displays on the same property each year for the last fifteen years without incident. The fireworks supplier, Dominion Fireworks, Inc., has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000. The Fire Marshal has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. Preparer: Steven L. Micas Title: County Attorney 0505:68615.1 Attachments: Yes [-'-] No 000023 Application for Fireworks Display (Print or Type Ail Information) Date of Application: Event Name:. .~00 Time of Fireworks: (5] O t'~ Event Location: Rain Date: (include map) Shooting site/Display area: Sponsoring Organization: Person In Charge of Event: - Date: State: b/A Zip: Home Phone: Person Coordinating Fireworks: (for the sponsor) Mailing Address: Work PhOne: State: [,/~- Zip: Home Phone: Company Responsible for Shooting: Mailing Address: Work Phone: Shooters Name: After Hours: O000Z4 Note: o o Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance, t~e~.~,e,l '~ ~ G[O~- Include a site drawing noting disch .arge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire and Life Safety Division at 748-1426. Return application to: Chesterfield Fire Department Fire and Life Safety P. O. Box 40 Chesterfield, VA 23832 - Applicant's Signature: Print Name: (office use only) Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Fire Official: Event Representative: Date: 000025 Krouse Rd .-~ · ~ ............. ~Cb .0~ Itl-- 0 · d'~ 0 Cb 0 % 00_ D 0 D '2> O000Z6 03/2A/200~ 15:5S 80~7323866 DONINION FIREWORKS PROPOSAL FOR pROVIDING ~ DISPLAYING FIRE~NORKS #00-521~9-8424 CI-IF~TE~LD COUNTY, VIRGINIA PAGE 02 INVENTORY SIZE AMOUlqT DESCRIPTION INCH 300 ASSORTED INCH 125 ASSORTED INCH 60 ASSORTED 6 INCH 60 ASSORTED THE GRAND FINALE WILL CONSIST OF AN ADDITIONAL 300 3 iNCH COLOR REPORT SHELLS, 10 4 INCH SHELLS, 10 $ INCH SHELLS, AND 9 6 INCH SHELLS CHAII~D TOOETHEIL SH~LLS WILL BE ALL COLORS, TYPES, AND Vl~RY HIGH QUALITY: TYPES / DESCRIFTIONS CHRYSANTHEMUM CHRYSAHTHEMUM WITH HEARTS CHRYSANTHEMIrM %VITH CHANGING COLORS PEONY SHELLS ~ PALM TREE SH~LLS CROSSETTE SHELLS SALUTE SHELLS HEART PATTE~ SI~LLS FIVE POINT STAR DIADEM SHELLS SPIDER SI-IELLS WILLOW SHELLS RINO SHELLS DURATION OF I~.ISPLA¥: 20 TO MINUTES INSURANCE: FIVE MILLION DOLLARS 000027 05/06/2004 13:54 8847323866 DOHINION FIRENORKS PAGE ~A ORD. ...................... · ...... ~ ~ ..... ':.. ~ .::.~ ~':-~ ..... : ..... ~ ~,.': ":': ,~OOUCER ~0-248-4711 i THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Bri[ton-Gallagher & Assoc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ~_ALTER THE COVE~GE AFFORD~ BY THE POLICIES BELOW. " 6240 SOU Center Rd. . COMPANIES A~FORD~N~ COVE~GE Cleveland, OH 44139-2985 co~,,v INSURED ~ A Lexington Insurance Company COMPANY Dominion Fireworks. Inc. ~ B Granim S~ete Insurance Co. P. O. BOx 3015 Petersburg VA 2380~ c ~OMPANM ~ D THIS I$ TO CERTIFY T~AT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PER~OO INDICATED, NOTWITHSTANDING ANY REOUIREM[NT, TERM OR COND~ION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT C~RTIFIC~TE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ~I.L TNE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAl0 CLAIMS. TYPE OF INgU~CE PoLiCY NUMBER ~LICY EPFECTIVE POLICY EXPIRATION I DATE IMM/DD~Y) DATE IMM/OO/Yy) : LIMIT~ A I o~E~c UAmUTY BIND0442197 ~ 6123t03 6/23/04 ~ ~?~.~ ~,~,~?J~,~ GENERAL ~ M~D EX~ {A~y oma D~f3Ol~ ~ AUTOMOBILE LIABILITY CA93839501 6/23103 6/23/04 ~ ALL OWNED AUTO~ EODILY ~NJURY __.' SCHEDULED AUTOS fPer NO.OWNeD AUTOS ~Der =ccl~nt~ ' ............... OTHER THAN UMBRELLA FOgM ..................... WORKERS COMPENSATION AND I J j WC STATu. ~ J O~. J S . j EL EACH ACCIDEt. IT , PARTN~gg/[XECUTIV~ J L ~L ~ SEASE POLK'v O~HER I OE~CRIPTION O~OP~RATIO~ILOCATION~NEHICLES~PEClAL IT~ ~ ~ ~" DISPLAY DATE: 714103 LOCATION: CHESTERFIELD COUNTY VA ADDITIONAL INSURED: CHESTERFIELD COUNTY, VA ALL EMPLOYEES,VOLUNTEERS ~2 CHESTERFIELD COUNTY FAIR ASSOCIATION ~HOULD A~F THE ABOVE O~CR~O ~S BE CANCELLED ~EFORE THE ~HESERFIELD COUNTY, VA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: April 27, 2005 Item Number: 8.C.3. Subject: Transfer and Appropriation of Additional Funds, Authorization to Proceed With Right-of-way Acquisition, and Authorization to Award a Construction Contract for the Construction of Route 360 Westbound Lanes from Route 288 to Old Hundred Road County Administrator's Comments: g/~~~ /'~~ County Administrator: Board Action Requested: The Board is requested to transfer $40,000 from the completed Route 360 Eastbound Lane Fill-in-the-Gap project, appropriate an additional $270,000 from road cash proffers (Sheds 6, 11, 12 - $90,000 each), authorize staff to proceed with right-of-way acquisition, and authorize the award of a construction contract up to $200,000 to the lowest responsible bidder for the construction of additional westbound lanes on Route 360 from Route 288 to Old Hundred Road. Summary oflnformation: In June 1999 and May 2000, the Board made appropriations totaling $550,000 in developer contributions for the construction of additional lanes on Route 360 at Commonwealth Centre Parkway. The eastbound lanes were completed in September 2000 for $230,000. The $320,000 balance is being used to proceed with the right-of-way acquisition and construction of additional westbound lanes from Route 288 to Old Hundred Road. The westbound lanes are scheduled for construction later this year. Utility relocation costs for the westbound lane are higher than originally (Continued on next page) Preparer: R.J.McCracken Title: Director of Transportation agen595 Attachments: Yes No 000029 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (continued) anticipated. The Board should transfer $40,000 from the completed Route 360 Eastbound Fill-in-the-Gap project and appropriate an additional $270,000 in road cash proffers (Sheds 6, 11, 12 - $90,000 each) so that the project can continue to move forward. Right-of-way will need to be acquired from four property owners (see attached list). Staff has initiated the preparation of appraisals. Staff will attempt to reach a settlement with all owners. In the event a settlement cannot be reached, staff is requesting authorization to advertise an eminent domain public hearing in order to acquire the right-of-way. Staff is also requesting authorization for the County Administrator to advertise and award a construction contract, up to $200,000, to the lowest responsible bidder. Recommendation: Staff recommends the Board: 1) Transfer $40,000 from the completed Route 360 Eastbound Fill-in-the- Gap project. 2) Appropriate $270,000 in road cash proffers (Sheds 6, 11, 12 - $90,000 each) for the construction of additional westbound lanes on Route 360 from Route 288 to Old Hundred Road. 3) Authorize staff to proceed with the including advertisement of an eminent necessary. right-of-way acquisition, domain public hearing if 4) Authorize the County Administrator to award a construction contract, up to $200,000, to the lowest responsible bidder. District: Clover Hill and Matoaca 000030 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: April 27, 2005 Budget and Mana.qement Comments: This request involves the transfer of $40,000 in cash proffers from the completed Route 360 Eastbound Lane Fill-in-the-Gap project. Also requested is appropriation of $270,000 in cash proffers ($90,000 each from sheds 6, 11, and 12), as well as authorization for staff to proceed with award of a construction contract up to $200,000 to the lowest responsible bidder for the construction of additional westbound lanes on Route 360 from Route 288 to Old Hundred Road. These funds are available for transfer and appropriation. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 00003'l ROUTE 360 (ROUTE 288-OLD HUNDRED ROAD) WESTBOUND LANE WIDENING PROJECT BUDGET ESTIMATED COST Preliminary Engineering $40,000 Right-of-way $105,000 Utility Adjustments $225,000 Construction $200,000 Construction Contingency $38,500 Construction Administration and Inspection$21,500 Total $630,000 REVENUE SOURCE AND DATE AMOUNT Balance from 360 Commonwealth Centre EBLTurn $320,000 Lane Developer Contributions 5/24/00 Pending Transfer from 360 Fill-in-the-Gap 4/27/05 $40,000 Pending Transfer from Road Cash Proffers 4/27/05 $270,000 (Sheds 6, 11, 12 - $90,000 each) Total $630,000 Preliminary Right-of-way Acquisition PARCEL R/W TCE UE DOM Tomahawk Baptist Church N/A 9.025 N/A N/A Market Square Partnership, LTD. 0.01 E).043 N/A N/A Market Square Partners N/A 0.016 N/A 0.005 Brandermill Development Company Limited 0.044 0.172 0.002 0.26 Partnership LEGEND R/W - RIGHT OF WAY TAKING TCE - TEMPORARY CONSTRUCTION EASEMENT UE - UTILITY EASEMENT FOR WATER DOM - DOMINION VA. POWER EASEMENT (EST.) ALL UNITS IN ACRES 000032 ROUTE 36'0- Westbound Widening (Route 288- Old Hundred) WESTBOUND LANES (288 - OLD HUNDRED) POSSIBLE WIDENING BY DEVELOPER WESTBOUND LANE WIDENING PROJECT (VDOT / COUNTY) EASTBOUND LANE WIDENING PROJECT COUNTY BONDS Traffic Sheds 00003'3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Subiect: State Road Acceptance Item Number: 8.C.4. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Clover Hill: Tredegar Lake Parkway Matoaca: Hampton Park, Section 14 Qualla Farms, Section F Sterling Cove at the Highlands, Section 2 The Woods at Summerford, Section A Midlothian: North Otterdale Road, Extension Preparer: Richard M. McEIfish Title: Director, Environmental En.qineerinq Attachments: Yes No f00034 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Tredegar Lake Pkwy DISTRICT: CLOVER HILL MEETING DATE: 13 April 2005 ROADS FOR CONSIDERATION: TREDEGAR LAKE PKVVY Vicinity Map: Tredegar Lake Pkwy POWt COL CIR 000035 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - HAMPTON PARK, SEC 14 DISTRICT: MATOACA MEETING DATE: 13 April 2005 ROADS FOR CONSIDERATION: HAMPTON CHASE WAY HAMPTON GREEN DR Vicinity Map: HAMPTON PARK, SEC 14 Produced By Chesterfield County GIS 000036 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - QUALLA FARMS, SEC F DISTRICT: DALE MEETING DATE: 13 April 2005 ROADS FOR CONSIDERATION: CHARTER OAK DR DUNROMING CT DUNROMING RD STOCKPORT CT STOCKPORT DR STOCKPORT PL STOCKPORT TURN Vicinity Map: QUALLA FARMS, SEC F YLN DU Z TOC Produced By Chesterfield County GIS 000037 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - STERLING COVE AT THE HIGHLANDS, SEC 2 DISTRICT: DALE MEETING DATE' 13 April 2005 ROADS FOR CONSIDERATION: COLORSTONE PL STERLING COVE DR STERLING COVE PL STERLING TIDE CT Vicinity Map: STERLING COVE AT THE HIGHLANDS, SEC 2 Produced By Chesterfield County GIS 000038 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - THE WOODS AT SUMMERFORD, SEC A DISTRICT: MATOACA MEETING DATE: 15 April 2005 ROADS FOR CONSIDERATION: ORCHID CT ORCHID DR ORCHID TER PRINCE JAMES CT PRINCE JAMES DR PRINCE JAMES PL PRINCE JAMES TER Vicinity Map: THE WOODS AT SUMMERFORD, SEC A I 000039 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - N Otterdale Rd DISTRICT: MIDLOTHIAN MEETING DATE: 13 April 2005 ROADS FOR CONSIDERATION: N OTTERDALE RD LN DR Vicinity Map: N Otterdale Rd ~/ ~, ~ONTCT Produced By Chesterfield County GIS 000040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: April 27, 2005 Item Number: 8.C.5. Authorize the Receipt and Appropriation of $25,000 from an Anonymous Donor County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Fire and Emergency Medical Services Department to receive and appropriate $25,000 in funds from an anonymous donor. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $25,000 in funds from an anonymous donor. The Fire Department has identified an immediate need to replace the department's current atmospheric gas monitors. The monitors are obsolete and no longer serviceable. The new monitors will be located on all fire apparatus and will address this need for approximately five years. The funds have been received by the Fire Department and are available for appropriation for this purpose. Preparer: Paul W. Mauqer Title: Fire Chief Attachments: ---]Yes No l# 00004~- I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 27, 2005 Item Number: 8.C.6.a. Subiect: Set Date for a Public Hearing to Consider an Ordinance to Establish the "Beckham Drive Sewer Assessment District" County Administrator's Comments: ~/~_~ County Administrator: BoardActionReques~d: Staff requests that the Board of Supervisors set May 25, 2005 as the date for a public hearing to consider establishment of the "Beckham Drive Sewer Assessment District". Summary of Information: On October 22, 2003 the Board of Supervisors created the 24-1ot "Englewood Sewer Assessment District". That sewer line extension is currently under construction. The Utilities Department has received a request to create an assessment district for an additional four (4) lots. This will necessitate deviating from the County's design/construction specifications to allow less than the normal minimum ground cover over a sewer line, and will require lowering an existing water line. If an assessment district is created, the County will initially pay all engineering, construction and other costs to extend a public sewer line that will serve 9416, 9417, 9426 and 9427 Beckham Drive. The sewer assessment on each lot may be paid in a lump sum or over a 20-year period in semi-annual installments. Property owners, who occupy a home within the assessment district, and who are aged 65 or over, may qualify to have their assessment payments deferred until ownership changes. The property owners will also pay interest at a rate, which will be the index of average yield on United States Treasury securities adjusted to a constant maturity of one year, as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. A lien in the total amount of the assessment for each property will be recorded. Preparer: Craig S. Bryant Attachments: Yes ~-] No Title: Director of Utilities 000042 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: April 27, 2005 The total estimated cost for the additional sewer line extension is $40,500.00. The proposed ~Beckham Drive Sewer Assessment District" would include four (4) lots, with the assessment per lot being $10,125.00. Of the four property owners, three (75%) are in support and one (25%) is in opposition. A list of the property owners and assessments is attached. 000048 Proposed "BeckhamDrive Sewer Assessment District" Owner Name Douglas M.,Sr. & Vivian Apperson Robert S. Andes Katherine Julia Harwell Thierry C. Ott and Lisa A. Cuseo Property Address 9416 Beckham Drive 9417 Beckham Drive 9426 Beckham Drive 9427 Beckham Drive GPIN 752-717-1845 752-717-0825 752-717-0750 752-717-9830 Assessment $10,125.00 $10,125.00 $10,125.00 $10,125.00 Support Support Opposed Support 000044 BECKHAM DRIVE SEWER ASSESSMENT DISTRICT 2502 2500 2440 % ~2450 2448 9514 9505 9528 9523 9504 9447 952O 2324 9446 9429 9512 9: 2332 9436 9427 9504 I I I 2430 9426 9417 9422 2333 9416 9407 2300 2252 2420 9406 ! ! 243 2421 2411 2401 9320 9310 CEDAR CREST 9311 2438 9309 9: D Proposed Assessment DistTict O Proposed Manhole Proposed Wastewater -----]Proposed Parcels for Assessment Distdct Chesterfield County Department of Utilities 1 inch equals 125 feet BECKHAM DRIVE SEWER ASSESSMENT DISTRICT D Proposed Assessment Dis~ct Proposed Manhole Proposed Wastewater r.---~ Proposed Parcels for Assessment Distdct Chesterfield County Department of Utilities 1 inch equals 400 feet 000046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 27, 2005 Item Number: 8.C.6.b. Subiect: Set A Public Hearing Date To Appropriate Additional Funds for Rayon Park Wastewater Improvements Project #00-0225 County Administrator's Comments: County Administrator: Board Action Requested: 1) Set a public hearing date for May 25, 2005 to appropriate $800,000 in additional funds from Utilities fund balance 2) authorize staff to recommend annual Community Development Block Grant reimbursement of funds in incremental amounts of $132,000 and 3) authorize the County Administrator to execute all necessary documents. Summary of Information: As a result of the efforts of Congressman Randy Forbes, $843,000 in federal grant funds was made available to the County to provide wastewater service to Rayon Park. On March 10, 2004, the Board of Supervisors accepted and appropriated $843,000 in federal funds; $135,000 in donated funds; and authorized the Utilities Department to use the Community Development Block Grant contingency funds in the amount of $292,000 for the Rayon Park Wastewater Project. On March 29, 2005 two bids were received for the Rayon Park Wastewater Project. The low bid was $1,730,391. As anticipated, additional appropriation is required in order to award the construction contract. Funds in the amount of $800,000 will be appropriated from Utilities fund balance. Utilities anticipates these funds will be reimbursed from Community Development Block Grant funds in future years. Following the public hearing on May 25, staff will request that the Board appropriate the necessary funds, approve a reimbursement schedule and award the construction contract. Preparer: Crai,q S. Bryant Attachments: ~ Yes No Title: Director of Utilities #000047 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 27, 2005 Budget and Management Comments: This item requests that the Board set a public hearing date of May 25, 2005 to consider the allocation of $800,000 for the Rayon Park Wastewater Improvements project to be paid from Utilities fund balance. Of this amount, the Board previously authorized $264,000 to be reimbursed to Utilities from the Community Development Block Grant. The bid amount received for engineering and construction of this project was $536,000 greater than the estimated costs. The additional $536,000 needed would be funded with future Community Development Block Grant monies. Staff anticipates repayment from future Community Development Block Grant funding in annual increments of $132,000 from FY2007 through FY2011, subject to Board approval. Preparer: Rebecca T. Dickson Title: Director, Budget and Management OOO04$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: April 27, 2005 Item Number: 8.C.6.c. Subject: Set Date for a Public Hearing Date to Consider the Restriction of Through Truck Traffic on Fox Club Parkway and Fox Club Road County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set May 25, 2005, as a public hearing date to consider the restriction of through truck traffic on Fox Club Parkway and Fox Club Road from Route 360 to Woolridge Road. Summaryoflnformation: The county has received a request from Fox Croft residents to restrict any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, from using Fox Club Parkway (Route 5201) and Fox Club Road (Route 5200) from Route 360 to Woolridge Road (Route 668). The recommended alternate route is Route 360, Otterdale Road (Route 667), and Woolridge Road (Route 668). Fox Club Parkway is currently being extended, as part of the new Cosby Road High School construction, from its current terminus in Fox Croft Subdivision to Route 360. The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the effected area. Evaluation of the second criterion will include safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. (Continued next Dage) Preparer: R.J. McCracken Agen593 Attachments: Yes Title: --]No Director of Transportation 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 (Summary of Information: Continued) In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway; or 2) the roadway must be functionally classified as either a local or collector road. VDOT has informed the county that they would give consideration to a restriction in advance of the road being completed, if requested to do so by the Board. Recommendation: Staff recommends that the Board set May 25, 2005, as a public hearing date to consider a through truck traffic restriction on Fox Club Parkway and Fox Club Road from Route 360 to Woolridge Road, and authorize the advertisement for that hearing. District: Matoaca O00050 Fox Club Road Fox Fox Club Parkway and Fox Club Road Through Truck Traffic Restriction Request Proposed Restricted Route Proposed Alternate Route 0O0053. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 27, 2005 Item Number: 8.C.6.d. Subiect: Set a Public Hearing for May 25, 2005 to Consider Lease of Space in Fire Station 15 Located at 7300 Airfield Drive to Petroleum Helicopters, Incorporated for Emergency Medical Transport Service County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for May 25, 2005 to consider lease of space in Fire Station 15 located at 7300 Airfield Drive to Petroleum Helicopters, Inc. for medical facility-to-facility transport service. Summary of Information: Petroleum Helicopters (~PHI"), which operates an emergency medical transport business and is under contract for facility-to-facility transport for all Richmond area HCA hospitals, has approached the County and requested to lease portions of Fire Station 15 located at 7300 Airfield Drive. PHI will have exclusive use of office space, storage, a small bunkroom, and the helipad (except for emergency use by the Fire Department) located at Fire Station 15. PHI will pay the County $57,000 per year for the leased space. The initial term will be 4 years. In conjunction with its operations, PHI's lease will include the use of space for its helicopter fleet at the new corporate hangar to be constructed at the airport. Staff recommends setting a public hearing for May 25, 2005. Preparer Francis M. Pitaro Attachments: [Yes Title: Director, General Services 0623:68698.1 No 00005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 27, 2005 Bud.qet and Management Comments: This item requests that the Board set a public hearing to consider authorizing an agreement with Petroleum Helicopters, Inc. for leased space in Fire Station 15. Rent collected for the leased space will assist in covering debt service payments for construction of new T hangars and a corporate hangar at the Airport. Of the $57,000 collected annually, $51,000 will be designated for the Airport and $6,000 will be paid to the Fire Department to assist with operating costs (utility expenses). Preparer: Rebecca T. Dickson Title: Director, Budget and Management 00095G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 27, 2005 Item Number: 8.C.6.e. Subiect: Set a Public Hearing to Consider the Appropriation of $1,172,075 in Federal and State Funds for Various Social Service Programs CountyAdministrator'sComments= /:%)~,~__~/--~?~,~/ Z/~/ County Administrator: Board Action Requested: Set a public hearing to consider the appropriation of $1,172,075 in federal and state funds for various social service programs. Summary of Information: Due to increased demand for services and increases in spending levels in social service programs, the Virginia Department of Social Services has approved additional funds as follows: Title IV-E - Foster Care - $222,342 Special Needs Adoption - $312,266 Head Start Child Care - $96,000 Refugee Resettlement -$6,500 VIEW Working and Transitional Day Care - $455,500 General Relief - $48,267 Auxiliary Grants - $31,200 The appropriation of these funds will not require an additional appropriation of local monies. All matching requirements will be made from the current appropriation in the social service budget. Preparer: Sarah C. Snead Title: Director, Department of Social Services Attachments: ~ ¥¢s No I I 000054 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 27, 2005 Budget and Management Comments: This item requests that the Board set a public hearing to appropriate $1,172,075 in federal and state funds to address increases in demand for services. Ail local match requirements will be absorbed in the department's FY2005 operating budget without impact on planned services. No additional county funds will be necessary. Preparer: Rebecca T. Dickson Title: Director, Budget and Mana,qement 000055 CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 27, 2005 Item Number: 8.C.6.f. Subiect: Set a Public Hearing for May 25, 2005, to Consider Amending the Public Facilities Plan, an Element of the Plan for Chesterfield, Relative to Schools County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board to set a public hearing date of May 25, 2005 to consider amending the Public Facilities Plan relative to schools. Summary of Information: Amendments to the Public Facilities Plan, an element of the Plan for Chesterfield, relative to middle school locations and replacement of Clover Hill High School were initiated by the Planning Commission and were considered by the Commission on April 21, 2005. The proposed amendments included: 1) elimination of the recommendation (Page! PF32) that reads, "Construct a new middle school in the Courthouse Road area, between Hull Street and Reams Roads, or in the vicinity of the west Hull Street corridor, between Woodlake Parkway and Baldwin Creek Road" and add the following recommendation, ~Construct a new middle school at, or east of Route 288, north of Hull Street Road and south of Midlothian Turnpike" and 2) amendment of the recommended locational criteria and opening date for a replacement of the current Clover Hill High School facility. The present criteria recommends that the facility "should be located in the area generally north of Hull Street Road and east of Old Hundred Road and open in 2009 or later" (Page PF31). Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Ycs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 On April 21, 2005, the Planning Commission held a public hearing and recommended the following with regard to amendment 1 (middle school locations): · elimination of the recommendation (Page PF32)"Construct a new middle school in the Courthouse Road area, between Hull Street and Reams Roads, or in the vicinity of the west Hull Street corridor, between Woodlake Parkway and Baldwin Creek Road" · add the following recommendation, ~Construct a new middle school at, or east of Route 288, north of Hull Street Road and south of Midlothian Turnpike" · retain on page PF32 under the 2012-2022 section as item 1, "Construct new middle school in the vicinity of the west Hull Street corridor, between Woodlake Parkway and Baldwin Creek Road" The Planning Commission chose not to recommend any modification to the location or timing of the replacement for Clover Hill High School (amendment 2) Ayes: Messrs. Litton, Wilson, Gecker Nays: Messrs. Gulley, Bass Staff recommends the Board set the public hearing for May 25, 2005. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: April 27, 2005 Item Number: 8.C.6.g. SUBJECT Set Public Hearing for May 25, 2005, to Consider the Donation of 21.9 Acres, More or Less, at the Courthouse Complex to the Health Center Commission from the County of Chesterfield C°u nty Administrat°r's C°m ments:/~.//,~w~xL~ County Administrator: Board Action Requested: Set a public hearing for May 25, 2005 to consider the donation of 21.9 acres, more or less, at the courthouse complex to the Health Center Commission from the County of Chesterfield. Summary of Information: The Health Center Commission requests the County donate 21.9 cares, more or less, east of Courts Complex Road and south of Courthouse Road Extended and adjacent to Lucy Corr Nursing Home. (See attached map). The Health Center Commission plans to expand its services to include independent living units and assisted living apartments to complete the complex as a continuing care and retirement community. The Board of Supervisors has approved the rezoning of the property that is proposed to be conveyed to the Health Center Commission. In the event of default, bankruptcy, or voluntary conveyance of the property, the County shall have a first right of refusal to purchase the property. In addition, in the event of a voluntary conveyance, the new purchaser would have to repay the County for the value of the donated land. The pending financing of the project will provide funds for repayment. District: Dale Preparer: Bradford S. Hammer Attachments: Yes ~ No Title: Deputy County Administrator VICINITY SKETCH Set Public Hearing for May 25, 2005, to Consider the Conveyance of 21.9 Acres of Land, More or Less, at the Courthouse Complex to the Health Center Commission for the County of Chesterfield COURTHOUSE RD O c ~ oo ITl r- 7 0 \o~ . m o z ~ ~O~~ LUCY CORR ~ CORR BLVD '~ CIR ORCHARD N Chesterfield County Department of Utilities 1 inch equals 500.29 feet ~//... ~iE~ i~ :., . ! · ~. ~.,.,.....--"-L~~~~"'-.--~ I i- I, ~ / ~t t ~ ~~L~~ 769 66~903 ~0~ ~ ill ~; ~ / ', ~/>' '.~ ~ ~3 665 2523 ~ J/ ~ l ~ , EXISTING LUCY COR" VILLAGE ~[ 1~ ,/~//_: ~[~ t _~ ~ ~/I '" ~~~~ ~ '~;~% ~/ . ~" ~ '"'~ : m ~ ~- * ~I /' ~ L ; GOVERNMENTOENTER PARKWAY ,..-,-,- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.7.a. Subiect: County Administrator's Comments: County Administrator: Approval of a Request from Scott A. Powell for an Exception to the Use of Public Water for a Proposed Residential Structure Located at 3050 Old Gun Road West Board Action Requested: Staff recommends that the Board of Supervisors approve Scott A. Powell's request for an exception to the use of public water. Summary of Information: Staff received a request on April 7, 2005 from Scott A. Powell for an exception to the use of public water for a proposed resident located at 3050 Old Gun Road West. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public water when a new residential structure requires an on-site water service line of more than 1000 feet. The line will be greater than 1000 feet, thereby, qualifying this situation as an exception to the use of public water. District: Midlothian Preparer: Craig S. Bryant Title: Director of Utilities Attachments: Ycs '-] No VICINITY SKETCH 3050 Old Gun Rd. West ? // OAK 3050 Chesterfield County Department of Utilities o00O5'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: April 27, 2005 Item Number: 8.C.7.b. Subiect: Approval of a Request from Roy K. Dunwirth, Jr. for an Exception to the Use of Public Wastewater for a Proposed Garage Structure Located at 15421 Genito Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve Roy K. Dunwirth, Jr.'s request for an exception to the use of public wastewater. Summary of Information: Staff received a request on April 8, 2005 from Roy K. Dunwirth, Jr. for an exception to the use of public wastewater for a proposed garage located at 15421 Genito Road. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public wastewater when a new residential structure requires an on-site wastewater service line of more than 500 feet. The line will be greater than 500 feet, thereby, qualifying this situation as an exception to the use of public wastewater. District: Matoaca Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Ycs -]No 000058 VICINITY SKETCH 15421 Genito Road PROPOSED GARAGE 15421 el Chesterfield County Department of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.7~,C.o II I'1 Subject: Request Permission to Install Private Water and Sewer Services Within Private Easements to Serve Property at 3921 Gill Street County Administrator: Board Action Requested: Grant Maurice T. Oxendine, permission to install water and sewer services within private easements and authorize the County Administrator to execute the water and sewer connection agreement. Summary of Information: Maurice T. Oxendine has requested permission to install private water and sewer services within private easements to serve property at 3921 Gill Street. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: Dean R. Sasek Title: Assistant Riqht of Way Mana.qer Attachments: Yes ~-~ No #000060 VICINITY SKETCH REQUEST PERM/SS/ON TO INSTALL PRIVATE WATER AND SEWER SERVICES WITHIN PRIVATE EASEMENTS TO SERVE PROPERTY AT 392'I GILL STREET el W Chesterfield County Depar[ment of Utilities I lick eqral~ ),16~? l~et 00006~ 617070 I I THIS IS TO CERTIFY THAT ON ~ I MADE AN ACCURATE SURVEY OF THE PREMISES SHOWN HEREON AND THAT THERE ARE NO EASEME~IT~} C~h~kEpCROACHMENTS VISIBLE ON 'tHE GROUND OTHER THAN THOSE SHOWN HEREON. ~ ~, c--,, THiS PROPERTY ~ffO~ IN A H.U.D. DEFINED FLOOD HAZARD AREA. WINFREE STREET ~.~,oS~5~.~I ~. 40' R/W ~-/I, ~ g~7.?g~ · . . PROPOSED 10' X 10' ' PUBLIC WATER ESMT. ~ t · LOT,,,.too~o~ ~ · ~ D.B. 2310, PG. 730 ~ G..N, 7.185,14~000 , S 49°20'~' E ~ 5~'Zo'E ~ _~, os,, ~z,.~' ~ 85.6 E -//~ 301~Z01.8~'~ ~~ ' REF: PLAN OF TH ~ PROPOSED 16' PRIVAT SEWER ESMT. CHESTER IN D.B. 4~1, PG. 893 P.B. 1, PG. 311, P.B. 2, PG. ~ P.B. 5, PG. 116 LOT 47, BLOCK D2 MAURICE T. OXENDINE D.B. 3704, PG. 320 G.PiNI 7918S4008000000 L= 1 i 0:i~5; ......... "~s R= 6780.0{i' RAILROAD STREET (NOT OPENED) Pl.,AT SIIOWING . I'ROI'OSED 10' x 10' I'UBI,IC WA'I'i;;,R I~ASEM!iNr, I'I~.OI'OSED !0' I'IU,V,A'IE ,W,,A'I'I~,I{- LINE EASEMENr AND A I'R()POSEI) 16 I,RIVATF, SEWER EASEMENT, BERMUDA I)ISTRICT CHESTERI?IELD COUNTY VIRGINIA "' ~ HARVEYL. PARKS. TO ANY EASEMENTS OF RECORD AND O~HER PERTINENT FACT~ WHIC A ~ITLE SEARCH ~IGHT DISCLOSE, -HARVEY L, PARKS, INc. 4~ W. HUNDRED RD. CHES~R, VA. 7~1 7~15 o-XYE- ~-2/-o~ s~: ~' - 5O' ~w..Y. ~D BY- ~. ,.-.-~o¢ "" 7; _, 00006;~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.7.d. Subiect: Request Permission for a Proposed Driveway to Encroach Within a Thirty-Foot and a Fifty-Foot Unimproved County Right of Way Known as Joe Avenue County Administrator's Comments: ~..-~~-- ,/~~ County Administrator: BoardActionRequested: Grant G & E Construction Company, Inc., permission for a proposed driveway to encroach within a 30' and a 50' unimproved county right of way known as Joe Avenue, subject to the execution of a license agreement. Summary of Information: G & E Construction Company, Inc., has requested permission for a proposed driveway to encroach within a 30' and a 50' unimproved county right of way known as Joe Avenue. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: Dean R. Sasek Title: Assistant Ri.qht of Way Mana.qer Attachments: Yes ~ No O0006G VICINITY SKETCH REQUEST PERMISSION TO BEGIN CONSTRUCTION OF A MODEL COTTAGE FOR THE EXPANSION OF LUCY CORR VILLAGE ON COUNTY PROPERTY juP.¥ o~ ('3 O COURT 0 Op, R BLVD 2 ORCHARD 5 7 8 Chesterfield County' Department of Utilities I Iici eqlal~ 416.67 000064 Mc~OP, M~CK WOODS $~'tion ~A " 11 12 BERNARD R1TCHIE ROANE Pin No. 5600 Beechnut Ave. D.B.822 P¢.272 G ~ E CONSTRUC'HON CO. INC. Pin. No.783610375800000 22305 Hampton Ave. D.B.1446 P¢.484 E 11,783,75L93 DRAINAGE EASEM~T D.B.1444, BEBC~ AREA B.S~. MANNL RAY & Jr. t Pin No. 78363.0704600000 5700 I~l~ohnut Av~. T=30' PROPOSED 25 ' AREA OF II4PROVEHEl~$ FOR ACCESS RUSSELL M. & PEGGIE A. KING Pin No. 7836t 08747(XX)00 5720 Beechnut Ave. D.B.1404 P8.178 25' 50' Scale 1' - 50' PLAT SHOWING A 15' LICENSE AGREEMENT ACROSS THE PROPERTY BELONGING TO THE COUNTY OF CHESTERFIELD, MATOACA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. INFORMA'IION ON PLAT BASEO ON SUBDIVISION PLAT I/cC0RMICK WOODS SECTION 'A', P.B 192, PO. 121 SUBDIMSION PLAT BEECHNUT ACRES P.B 9, Pg. 30 DRAINAOE EASEMENT AGREEMENT D.B. 14.44., Pg. 460 DRNNAOE EASEMENT AGREEMENT D.B. 1434, PO. 4,1:5 CHESTERRELD COUNTY, ~IRG'INIA O. LS. SYSIT)A ~oo' 000065 UTILITIES DEPARTMENT ~ CHESTERFIELD COUNTY, VIRGINIA V,_7 SCALE REVISIONS DRAWN BY: l",.-EO' DATE VAO DAI~ CHECKED BY:' ~/~e/o~ TILE NO. ORAWlNO NO. 776-610 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.7.e. Subject: Request Permission for a Proposed Fifteen-Inch Concrete Pipe to Encroach Within a Fifty-Foot Unimproved County Right of Way Known as Oak Lawn Street County Administrator's Comments: County Administrator: BoardAction Requested: Grant Trustees for Kingsland Baptist Church, permission for a proposed 15" concrete pipe to encroach with a 50' unimproved county right of way known as Oak Lawn Street, subject to the execution of a license agreement. Summary of Information: Trustees for Kingsland Baptist Church have requested permission for a proposed 15" concrete pipe to encroach within a 50' unimproved county right of way known as Oak Lawn Street. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: Dean R. Sasek Title: Assistant Right of Way Manager Attachments: Yes ~ No ~O00066 VICINITY SKETCH REQUEST PERM/SS/ON FOR A PROPOSED FIFTEEN INCH CONCRETE PIPE TO ENCROACH WITHIN A FIFTY FOOT UNIMPROVED COUNTY RIGHT OF WAY KNOWN AS OAK LAWN STREET N 000067 W Chesterfield County Depa~ment of Utilities I Iici eqlal~ 1.16.67 Set P~D SWM,/BI~ @100 ELEV 010 ELEV - ELEV = Kingsland Baptist Church 8829 Oak Lawn Street DB. 3199 PG. 915 PIN: 792671269600000 PROP. ~ FRAME 00006S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.7.f. Subject: Request Permission for a Proposed Fence to Encroach Within a Fifty- Foot Greenway Easement Across Lot 74, Block A, Cabin Creek, Section C-2 County Administrator's Comments: County Administrator: BoardActionRequested: Grant G. Scott Knaggs, permission for a proposed fence to encroach within a 50' greenway easement across Lot 74, Block A, Cabin Creek, Section C-2, subject to the execution of a license agreement. Summary of Information: G. Scott Knaggs has requested permission for a proposed fence to encroach within a 50' greenway easement across Lot 74, Block A, Cabin Creek, Section C-2. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: Dean R. Sasek Title: Assistant Ri.qht of Way Manaqer Attachments: Yes ~'~ No 000069 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN A FIFTY FOOT GREENWAY EASEMENT ACROSS COT 74 BLOCK A CABIN CREEK SECTION C-2 Chesterfield Coun~ Department of Utilities 000070 G. SCOTT KNAGGS ~ ~ .8503 BOONES TRAIL RD ~1 ~ DB. 4681 PG. 537 PIN: 758686790300000 CABIN CREEK '. 6t.(}CE A, ~ECT{OI,! {.'-~.; P.L i. fi P. ga PO~IHBI.I O00O71 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.8.a. Subiect: Acceptance of Parcels of Land Along the North Right of Way Line of Otterdale Road from Glen Abbey Partners, LLC County Administrator's Comments: ~~J County Administrator: BoardActionReque~ed: Accept the conveyance of two parcels of land containing a total of 0.066 acres from Glen Abbey Partners, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 0.066 acres along the north right of way line of Otterdale Road (State Route 667). These dedications are for the development of Foxcreek Crossing Phase III. Approval is recommended. District: Matoaca Preparer: Dean R. Sasek Title: Assistant Ri,qht of Way Manaqer Attachments: Yes ~ No 0000?2 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF OTTERDALE ROAD FROM GLEN ABBEY PARTNERS LLC OTTEROALE RD el Chesterfield County Department of Utilities 1 lick eqlal~ 1,o13$9aet 000073 COUNTY FR'OJECT 04-0545 z NO BEARING 'DISTANCE !l S 23'36'05"W 9.01 S 72'35'46"E 150.08 N 23'36'05"E 6.40 S 70'31'54'E 0.90 S 23'36'05'W 10.05 0.015 ACRE (~) GLEN ABBEY ~ PARTNERS LLC D.B. 621.9, PG. 743 A POR~ON OF TAXID~ 709672808800000 '13-11S SURVEY WAS PERFORMED WITHOUT THE BENERT OF A ~l'n.E BINDER. EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT. GLEN ABBEY PARTNERS LLC D.B. 6219, PG. 743 TAX ID#: 709673992400000 7007 OTTERDALE GLEN ABBEY PARTNERS LLC D.B. 6219, PG. 743 A PORTION OF TAX ID#: 709672808800000 70010TTERDALE RD 3672647.46 11709592.67 VARIABLE ~IDTH TEMPORARY CONSTRUCTION EASEMENT GLEN ABBEY PARTNERS LLC D.B. 6219, PG. 743 TAX ID#: 709673992400000 7007 OTTERDALE RD 3672594.32 11709732.27 'PLAT SH0~ING 0.015 ACRE OF LAND LYING ON THE NORTH LINE OF 0TTERDM.~. ROAD, STATE ROUTE 667, TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD, VIRGINIA' IVlATOACA DISTRICT * CHESTERFIELD COUNTY, VIRGINIA 0 50" 100 150 FLOOD ZONE C- PANEL NO: 510035 0050 B KOONTZ-BRYANT, P.C. 1703 N. PARHAM ROAD, SUITE 202 RICHMOND, VIRGINIA 23229 (804) 740-9200 (804) 740-7338 Fax kbpc{~koonlzb~jant.com DATE: MARCH 31, 2005 SCALE: 1" == 50' CHKD BY: DRAWN BY: JDS JOB NO: 3630 3630RW1.DWG 000074 COUNTY PROJECT 04.-0345 INO. BEARING DISTANCE II1~t N 23'36'05"E 9.01 S 22~53'37"W 13.70 THIs SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE BINDER. EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT. ° (~) GLEN ABBEY (~) PARTNERS LLC D.B. 6219, PO. 743 A PORTION OF TAX ID#: 709673992400000 7007 OTTERDALE RD ,~. 10' TEMPORARY z l CONSTRUCTION / EASEi~ENT ..... 0.051 ACRE (~) 3672594.3~?-z/ 195.59 --N 69'09'30"W 11709732.27 0TTERDALE ROAD ~ STATE ROUTE 667 11709915.07 (VARIABLE WIDTH R/W) BLAIR E. & CYNTHIA A. HOWARD D.B. 2362, PG.'1621 TAX ID#: 710672108200000 7017 OTTERDALE RD GLEN ABBEY PARTNERS LLC D.B. 6219, PG. 743 TAX ID#: 709672808800000 7001 OTTERDALE RD ?® '""0.8~ MILE TO THE NORTH LINE OF U.S. ROUTE 360'. PLAT SHOWING 0.051 ACRE OF LAND LYING ON THE NORTH LINE OF 0TTERDAT.E ROAD, STATE ROUTE 667, TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD, VIRGINIA MATOACA DISTRICT * CHESTERFIELD COUNTY, VIRGINIA 0 50 100 150 FLOOD ZONE C- PANEL NO: 510035 0050 B ~"~'~'~ KOONTZ-BRYANT, P.C. 1703 N. PARHAM ROAD, SUITE 202 RICHMOND, VIRGINIA 23229 (804) 740-9200 (804) 740-73.38 Fax kbpc~koontzbryanLcom MAR. 31, 2005 SCALE: 1" = 50' CHKD BY: DRAWN BY: JDS JOB NO: 3630 3630RW2.DWf) )0075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.8.b. Subiect: Acceptance of a Parcel of Land Along the South Right of Way Line of Point of Rocks Road from the Trustees of Rehoboth Worship Center County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.079 acres along the south right of way line of Point of Rocks Road (State Route 904) from the Trustees of Rehoboth Worship Center, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: Dean R. Sasek Title: Assistant Ri.qht of Way Manager Attachments: Yes ~ No #000076 VICI'NITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH RIGHT OF WAY LINE OF POINT OF ROCKS ROAD FROM THE TRUSTEES OF REHOBOTH WORSHIP CENTER N (~00077 THIS PROPER3Y LIES IN FLOOD ZONE C AS SHOWN ON FEMA FLOOD MAPS THE DETERMINATION OF THE PRESENCE OF WE'TI.AND, IF ANY, WAS NOT A PART OF THIS SURVEY. METES AND BOUNDS TAKEN FROM A PLAT BY GENE WATSON & ASSOCIATES, P.C. DATED JAN. 50, 1995. NO ADDITIONAL FIELD WORK PERFORMED AT THIS TIME. PIPE FOUND LINE TABLE L1 N87'04'01"E 230,00' L2 $OZ55'59"E 15.00' L3 S87'04'01"W 230.00' L4 N02'55'59"E 15.00' 200 0.51' SW WATERWAY PARK, INC. OB 2005 Po 45 , \ PIN No. 826-638-3885-00000 .~., \ I 2o19 OF ROCKS .0. Ir--P. P/L FOLLOWS . ~0.,~,,~ EOGE OF MARSH ~e-/ '"~r:.,." p,pE , PARCEL INFORMATION OWNER; REHOBOTH WORSHIP CENTER, TRUSTEE2S DB 4734 PG 815 PIN No. 825-6443-3060-00000 1901 POINT OF ROCKS RD. LOT 5 JILL D. & KENNETH W. REID DB 4553 PC 536 PIN No. 825-640-6489-00000 1917 POINT OF ROCKS RD, PROJ. No. 96-PR0320 UTIL PROJ. No. 96-0159 100 0 200 400 GRAPHIC SCALE: 1" = 200' LOT 5A DONALD C. BOWERS, JR.& CHERYL J. BOWERS DB 2793 PG 303 PIN No. 825-640-5450-00000 1911 POINT OF ROCKS RD. PLAT SHOWING A 0.079 ACRE PARCEL OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD, LOCATED IN THE BERMUDA DISTRICT, CHESTER~ELD COUNTY, VIRGINIA N3841353.09 L2\ REV: 02-11-03 E11825384.62"~,~ DATE: FEB. 7, 2005 SCALE 1' -.200~. JN 94-735R~..,..~. · FILE CPP-686RW RICHMOND VIRGINIA P,M[RMONT PB 5 PG 102 LOT 6 9.53~ ACRES L3 L1 POINT OF ROCKS ROAD RTE 904. 60' R/W ~s.s' PIPE FOUND 0.43' NW OF CORNER 15' WIDE j./DEDICATION 0.079 ACS. L414.3641341.32 V 17,~'~11825154.95 -R/S 0'78 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.8.c. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of Old Hundred Road from Virginia A. Justis County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 1.108 acres along the east right of way line of Old Hundred Road (State Route 652) from Virginia A. Justis, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: Dean R. Sasek Title: Assistant Ri.qht of Way Manager Attachments: VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF OLD HUNDRED ROAD FROM VIRGINIA A JUST IS 000050 Chesterfield Coun~ Department of Utilities 1 Ilcl eqla~ ~0.71 aet No. Oelta IR-frO t=fff) r=ffO Chd=(fO ~ ~14'~'~' ~.~ ~Z49 I14.57 ~ ~"~'47~ C~8 ~4~' 2~.2~ 26~.~ l~.~ 2~9.~ C19 ~2' ~.69 ~.~ 24.84 49.~ ~02'~ ~ ~2' J~.25 49.75 ~2~.87 49.75 ~'07~ C21 0~I' I~82 74.~ :JZ41 74.79 ~ 0~I0~5' ~3~82 51.73 ~25.87 51,73 N4~'~ C2J ~' ~.25 ~.~ 25.~ ~ ~4 ~2' 3I~.69 ~ 2~ 50.~ ~02'~ C25 ~'4~10' 2~9.29 27I.~ I~ 27L~ ~41~ ~6 ~'l~J8' ~80 ~.~ 41.11 81.~ ~'0~ LI ~I~41~ ~.3I' L15 S~47~ ~.94' ~ ~1'42'57~ 51.61' [1~ ~'~ 249.~' ~ NI~28'~ 2J6.~' ~18~ S~I~ I86.24' L6 ~I'~ ~07' ~19~ ~'14~ 29.~' Lit NI~26~ 2~' ~0~ N~IJ'~ 188.24' LI2 S1~29'~ 25Z~' ~I: ~6~ ~.52' LIJ SO~07~J~ 251.75' ~ N~JS'~ 249.~' LI4 ~1'~'19~ ~' ~J ~47~ ~'gJ' ~ ~1'~'19~ ~.~' . PlAT SHOFING 1.108 ACRffS TO Eft DfffllCATfffl TO CHffSTff~Iff~ COUNTY ~D VDO? 8LOPg k D~NA~ff ~$~g~ CONSTRUCTION ~SffMgNT . ._ . J.N. 21441 00005'1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 8.C.9. Subiect: Street-Name Change County Administrator's Comments: /~.djC~;.~.x;.~,c~C~4'.~C~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to approve changing the name of "Waterford Lake Drive" extension to "Tredegar Lake Parkway". Summary of Information: This road serves one business, Virginia Credit Union. A request has been received from Virginia Credit Union to rename this right-of-way ~Tredegar Lake Parkway". The name has been approved by the Richmond Regional Planning District Commission (RRPDC). District: Clover Hill Preparer: Richard M. McEIfish Title: Director, Environmental Engineering Attachments: Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NAVD29. ~ ~ Feet 0 1O02OO 400 OLD HUNDRED RD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: April 27, 2005 Item Number: 8.C.10. Subiect: Request to Quitclaim a Fifty-Foot Drainage Easement and a Temporary Turnaround Easement Across the Property of Savage and Lennon, Incorporated County Administrator's County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 50' drainage easement and a temporary turnaround easement across the property of Savage and Lennon, Inc. Summary of Information: Timmons Group has requested the quitclaim of a 50' drainage easement a temporary turnaround easement across the property of Savage and Lennon, Inc. as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: r--]No VICINITY SKETCH REQUEST TO QUITCLAIM A 50' DRAINAGE EASEMENT AND A TEMPORARY TURNAROUND EASEMENT A CROSS THE PROPERTY OF SAVAGE AND LENNON INC Z Chesterfield County Department of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: April 27, 2005 Item Number: 8.C.11. Subject: Initiation of Zoning Application for Middle School Site at the Centerpointe Project County Administrator's Comments: //~_~ o -~ w~ ~/~ ~____ County Administrator: Board Action Requested: The School Administration and the County Administrator request that the Board initiate a zoning application to amend Zoning Case 88SN0059 to allow Tax IDs 724-694- 5390, 724-693-6630 and 726-695-Part of 3178 to be developed as a separate project from that portion of the remaining acreage originally zoned and not included in this request. This application is for the purpose of developing a middle school and/or other public facility. Appoint Dr. Billy Cannady, as the Board's agent. Summary of Information: The subject property has been evaluated by the County's Site Selection Team for the suitability to develop a middle school. The site has been selected as appropriate. Conditions of zoning require dedication of thirty-one (31) acres for a public school or other public facility and five (5) acres for a fire station or other public facility. In addition, the County will need to acquire approximately sixteen (16) acres. Because these properties were zoned as part of a mixed use development, the Ordinance requires schematic plan approval for the overall development prior to any further construction within the development. Since the intent is to develop the school site independently, a zoning application is necessary to allow construction to proceed in a timely manner. The site conforms to the School Board's locational criteria as well as the amendments to the Public Facilities Plan, as recommended by the Planning Commission. Preparer: John Harmon Title: Right of Way Manager Attachments: Yes ~-] No ill 012 ¸ I I SUPT. OFFICE ~002 CHESTERFIELD COUNTY PUBLIC ,3CHOOLS Billy K. Cannaday, Jr., Ed.D, Supe l~tendent April 27, 2005 Mr. Lmm B. Ramsey Co'unty Administrator Chesterfield County Chesterfield, VA 23832 Dcar Lane: As you -know, the Chesterfield County School Board, at its meeting on August 24, 2004, passed a motion to seek a wew middle school site located generally in art area north ofllull Street Road and at, or east o:t' Route 288. Since that time, the County's site acquisition team has. recommm.~dexi a specific site which meets that criteria, this site consisting of 52 acres, more or less, located within the Cente.rpointe development (portions of PIN: 7245945390 and PIN: 7246936630). I hereby rcspectthlly request that thc County initiate those processes that will result in alt public decisions necess, ay to allow thc location of a middle school at ~h¢ Centcrpointc location. As our goal is to open the new school in the fall of 2008, your expedited consideration weald be appreciated. : Il' you .have any questions, pl~se feel frec to call me. Sincerely, BKCJr/MRP/kk Billy IC Carmaday, Ir. OFFICE OF THE SUPERINTENDENT Post Office Box 10 · Chesterfield, Virginia 2383 (804) 748-1411 - FAX (804) 796-7178 · TDD (804) 7d8-1638 Equal Opportunity Employer RPR-27-2005 14:14 1 884 796 7178 96X P.o~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and Administrator: sewer contracts were executed by the County Contract Number: Project Name: 04-0083 Walgreens - Chester Village Green Developer: West Hundred Road Realty, LLC Contractor: Lyttle Utilities Incorporated Contract Amount: Water Improvements - Wastewater Improvements - District: Bermuda $61,089.00 $18,537.00 Preparer: Craig S. Bryant Attachments: '-~ Yes No Title: Director of Utilities 00003Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 10.B. Subject: Status of General Fund Balance, Reserve for Future Capital District Improvement Fund, and Lease Purchases County Administrator's Comments: Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~-~ No #O000$G BOARD MEETING DATE 07/01/04 07/01/04 07/01/04 07/01/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 CHESTERFIELD COUNTY GENERAL FUND BALANCE April 13, 2005 DESCRIPTION FY2005 Actual Beginning Fund Balance Hurricane Isabel accrual FY2005 Adjusted Beginning Fund Balance FY05 Addition to Fund Balance Designate excess revenue (County) for non-recurring items in FY2006 Designate excess expenditures (County) for non-recurring items in FY2006 Designate excess expenditures (Schools) for non-recurring items in FY2005 FY04 Results of Operations - restore CSA fund balance shortfall for use in FY2005 FY04 Results of Operations - Bond referendum expenditures in FY2005 FY04 Results of Operations - Pay plan adjustments in three departments in FY2005 AMOUNT (3,379,255) 750,000 (2,163,220) (226,540) (3,077,862) (90,237) (60,000) (257,800) BALANCE $49,403,714 $46,024,459 $46,024,459 $46,774,459 $44,611,239 $44,384,699 $41,306,837 $41,216,600 $41,156,600 $40,898,800 000084 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT April 27, 2005 Description FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elememary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 FY04 Budgeted Addition 4/9/2003 FY04 Capital Projects 7/23/2003 National search for a developer to revitalize the Cloverleaf Mall area 10/22/2003 Debris pick-up program due to Hurricane Isabel 4/14/2004 To General Services for building unexpected repairs and maimenance items incurred during FY04 4/14/2004 Trf to Sheriff for start-up expenses and capital for new replacement jail project 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. Funds to be transferred to Police in FY2006 FOR FISCAL YEAR 2005 BEGINNRqG JULY 1, 2004 4/14/2004 FY05 Budgeted Addition 4/14/2004 FY05 Capital Projects 7/28/2004 Pre-development studies for Cloverleaf Mall 8/11/2004 Deposit on acquisition of the mall buildings at Cloverleaf Mall 9/3/2004 Purchase of public safety equipment for search and rescue, natural disasters and other emergency situations 10/13/2004 Operating costs associated with Cloverleaf Mall for 2004/2005 1 0/13/2004 Debt Service costs associated with IDA loan for Cloverleaf Mall 10/13/2004 Other Cloverleaf Mall operating costs (including costs associated with the acquisition of additional property) 11/10/2004 Woodmont Drive road and waterline repairs resulting from damage from Tropical Storm Gaston 4/13/2005 Chester Library Community Arts Center Amount 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,000) (1,000,000) (125,000) (260,000) (500,0O0) 9,600,000 (8,496,900) (65,000) (250,000) (59,600) (500,000) (300,000) (250,000) (30,455) (149,300) Balance 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 2,319,212 2,o59,212 1,559,212 11,122,692 2,625,792 2,560,792 2,31o,792 2,251,192 1,751,192 1,451,192 1,201,192 1,17o,737 1,021,437 000085 000056 Prepared by Accounting Department March 31, 2005 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 1/01 04/01 11/00 09/01 03/03 O3/04 10/04 11/04 12/04 12/04 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project Certificates of Participation- Building Construction, Expansion and Renovation; Acquisition/Installation of Systems School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation- Building Construction, Expansion and Renovation Certificates of Participation- Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project School Archival/Retrieval System Lease Energy Improvements at County Facilities Energy Improvements at School Facilities Original Amount $16,100,000 13,725,000 20,268 20,268 278,372 6,100,000 21,970,000 9,225,000 21,639 1,519,567 427,633 Date Ends 11/19 11/21 03/06 09/05 07/05 11/23 11/24 10/06 01/08 12/17 12/10 Outstanding Balance 03/31/05 $12,075,000 10,965,000 4,855 2,485 58,647 5,780,000 21,970,000 9,225,000 18,706 1,519,567 427,633 TOTAL APPROVED AND EXECUTED $69.407.747 $62.046.893 PENDING EXECUTION Description Approved Amount OOO08? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetinv Date: A?ril 27, 2005 Item Number: 14. Subiect: Resolution Recognizing the Monacan High School Girls Varsity Basketball Team for Their Outstanding Accomplishments During the 2004-2005 Season and for Their Excellent Representation of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Arthur KArt" S. Warren has requested that the Board of Supervisors commend and recognize the Monacan High School Girls Varsity Basketball Team for their superior achievements and representation of Chesterfield County. Summary of Information: Under the guidance of Ms. Natalie White, and her staff, the Monacan Chiefs finished with a perfect 21 - 0 regular season record and an overall record of 27-2. The Chiefs were the Dominion District Regular Season Champions, the Central Region Champions and were the Quarterfinalist in the AAA State Girl's Championships. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes --]No # 000088 RECOGNIZING THE MONACAN HIGH SCHOOL GIRLS VARSITY BASKETBALL TEAM FOR ITS EXCELLENT REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical, and emotional development for students; and WHEREAS, Ms. Natalie White, coach of the Monacan High School Girls Varsity Basketball Team completed her eighth year of coaching at Monacan, and was named the Dominion District and the Central Region Coach of the Year; and WHEREAS, under Coach White and Assistant Coach Larry Starr's direction, the 2004-2005 Monacan Chiefs finished with a perfect 21-0 regular season record and an overall record of 27-2; and WHEREAS, the Chiefs were the Dominion District Regular Season Champions for the third consecutive year and the Central Region Champions for the second consecutive year; and WHEREAS, the Chiefs were Quarterfinalists in the AAA State Girls Championships; and WHEREAS, the team members include: Simone Boyd, Alli Davis, Courtney Dyer, Mandy Fernald, Sara Gibson, Amanda Glenn, Meredith Manwaring, Jamie McAllister, Audrey McCarty, Rachel Robinson, Carrie Saunders, Jennifer Saunders, Meredith Starr, Hanna Teachey, Jasmine Young, Loren Dyer, Robert Stowers, and Courtney Walker. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 27tn day of April 2005, publicly recognizes the 2004-2005 Monacan High School Girls Varsity Basketball Team for its outstanding representation of Chesterfield County; commends the Chiefs for their commitment to excellence and sportsmanship; and expresses best wishes for continued success. )000 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 27, 2005 Subiect: Item Number: 16.A. Public Hearing to Consider Amending the County's Emergency Response Cost Recovery Ordinance to Eliminate the Provision Relating to Driving Without a License or Driving With a Suspended or Revoked License. County Administrator's Comments= ~_~~-~<:~ /~/~/~~ County Administrator: Board Action Requested: On April 13, 2005 the Board was requested to set a public hearing for this date to consider revising the county's emergency response cost recovery ordinance to eliminate the provision which allows the county to recover its reasonable costs incurred for incidents relating to driving without a license or driving with a suspended or revoked license. Summary of Information: Pursuant to state law, the county has adopted an ordinance allowing the county to recover its expenses incurred for emergency responses to several categories of traffic offenses: the operation of a vehicle while impaired (DUI), reckless driving, driving without a license, and leaving the scene of an accident. When originally adopted in 2002, the ordinance provided for cost recovery for only DUI incidents, but it was expanded by the General Assembly in 2003 to include the other traffic offenses. The County amended its ordinance in August 2003 to add these offenses. The addition of the new offenses has greatly increased the number of invoices from approximately 100 per month to 400 per month. Since the addition of the additional offenses in August 2003, 65-70% of the invoices have been for offenses in the driving without a license category, but, due to collection difficulties, only 10% of the amount collected relates to those offenses. Consequently, the county has been spending significantly more staff time and financial resources on collecting for these offenses than it has been able to recover. After the Preparer: Steven L. Micas Attachments: Yes ~ No Title: County Attorney ~.??.3 (00) :68565.2(68564.1) 000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 adoption of this amendment staff will continue collection for all other listed offenses. Staff requests that the revised ordinance become effective as of May 1, 2005. OOO091 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 13-71 RELATING TO REIMBURSEMENT OF EXPENSES INCURRED IN RESPONDING TO DUI AND OTHER TRAFFIC INCIDENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-71 of the Code o£ the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 13-71. Reimbursement of expenses incurred in responding to DUI and other traffic accidents or incidents. (a) A person convicted of violating any of the following provisions shall be liable in a separate civil action for reasonable expenses incurred by the county or by any volunteer rescue squad, or both, when providing an appropriate emergency response to any accident or incident related to such violation. Personal liability under this section for reasonable expenses of an appropriate emergency response shall not exceed $1,000.00 in the aggregate for a particular accident or incident occurring in the county: (1) The provisions of Code of Virginia §§ 18.2-51.4, 18.2-266 or 29.1-738, as amended, or a similar county ordinance, when such operation of a motor vehicle, engine, train or watercraft while so impaired is the proximate cause of the accident or incident; (2) The provisions of Code of Virginia, tit. 46.2, ch. 8, art. 7 (§§ 46.2-852 et seq.), as amended, relating to reckless driving, when such reckless driving is the proximate cause of the accident or incident; and ~ (3)The provisions of Code of Virginia, ~ 46.2-894, as ~ended, relating to improperly leaving the scene of an accident. (b) In dete~ining "reasonable expenses", the county may bill a fiat fee of $250.00 or a minute-by-minute accounting of the actual costs incu~ed. As used in this section "approp~ate emergency response" includes all costs of providing law-enforcement, fire-fighting, rescue, and emergency medical services. The cou~ may order as restitution the reasonable expenses incu~ed by the county for fire-fighting, rescue and emergency medical services. (c) The police dep~ment shall compile a repo~ of the reasonable expenses of the appropriate emergency response for each accident or incident and fo~d that info~ation to the county attorney's office or the accounting dep~ment for appropriate procee~ngs. The fire dep~ment shall have the same reporting requirements except for accidents or incidents for which restitution is sought. (2) That this ordinance shall become effective May 1, 2005. 2723:68564.1 An Affi~iato of Media Gen~m~ (This ~s ~o~ ab~L p~ea~ p~y from ~vo~) P, O~ Box 85333 Richmond, Vi~3inia 23293-0001 (8~) 649,6000 [DaCe ATTN ~ fgA F%K© p o ROX' 40 VA 23832,0040 ~scriptio~ [ AcC~un~ 22080(~ Ad size Tota ~st 04/20/2005 HERE TAKR NOTICF, TAKR 'NOTICR THAT THE 'ROARD 0 Media General OPerations, Publisher of RICHMOND TI~ES~D~SPATCH 04/13/2005 04/20/2005 The first insertion being given .... Newspaper reference: 2040283 Sworn to and subscribed before me this ~ _ State of Virginia C~y of Richmond My Commission expires 04/1 ~4 Supervisor THiS iS NOT A BILL. PLEASE PAY FROM iNVOiCE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: April 27, 2005 Item Number: 16.B. Subject: Public Hearing to Consider the Appropriation of Funds Received from the Department of Medical Assistance Services and Authorization to Execute Related Documents County Administrator's Comments: ,/~;~ ~ J~,?~>~ County Administrator: ~j~ Board Action Requested: Conduct a public hearing to consider the appropriation of up to $10,790,356 from the Department of Medical Assistance Services and authorize the County Administrator to execute documents and complete the transaction. Summary of Information: Lucy Corr Nursing Home, like virtually all other public and private nursing home facilities, receives a large percentage of its revenue form the federal Medicaid program. In Virginia the Department of Medical Assistance Services (DM_AS) administers the Medicaid program pursuant to the Virginia State Medicaid Plan. Under the program, whenever Lucy Corr provides Medicaid- eligible services, it receives Medicaid reimbursement from DMAS. For years, DMAS has reimbursed Lucy Corr based on an established reimbursement schedule. In turn, the federal government reimburses DM_AS. Last year, the Commonwealth realized that it was eligible under federal regulations to receive a large reimbursement amount. In order to recover this additional reimbursement, Medicaid regulations require DMAS to make enhanced payments in a lump sum to a public nursing home provider like Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: ---] Yes No 000093 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Lucy Corr. On June 24, 2001, the Commonwealth amended the Virginia State Medicaid Plan to permit recovery of enhanced payments. The Commonwealth has planned and the Health Care Financing Administration has authorized, transactions which for the County will total $10,790,356. Under the plan, participating localities will borrow respective shares of the Statewide total. The borrowed funds will be transferred to a state account, then returned to the local account and used to repay the loans. In addition, the Commonwealth will pay an incentive fee of about 1.5% of the transaction amount, and pay an amount to cover transaction costs, to the locality. DMAS calculates this fee to total $266,129 (this amount includes fees) that the locality can use for any purpose. The Health Center Commission will use 100% of the actual incentive payment to pay off a portion of the outstanding loan ($694,000) with the County. Because this money will have to be appropriated and the amount will exceed $500,000 a public hearing is required by law. Staff also asks the Board to authorize the County Administrator to execute all necessary closing documents, which will be substantially in the form of the documents attached, subject to approval as to form by the County Attorney. 000094 An Affgiate of ~edlia Genem~ P f}2©~ :40 CHF, STERFIEI' ,D VA 23932~004(} Code ~sCr!ption P.O. Box 85333 Richmond, Vi~inia 23293-000~ ¢O4) Ad S~ze Tota~ Cost E N©T[CETAKE N(}T'fCE T}.~AT THE 2©ARD O 2.00 x !&00 ~edia General Operations, Publisher of THE RiCHMOND T~[~ES;D~SPATCH aBached TAKE NC)T~CF~TAK F, NOT C~ inc. in the Ci~ of Richmond; State of Virginia, on the fol~owin§ dates: 04/20/2005 04120/2005 News~per reference: 2045300 Sworn to and subscribed before Notary Public Supervisor CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: April 27, 2005 Item Number: 18. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on May 25, 2005 at 4:00 p.m. Preparer: Lisa H. Elko Attachments: ~ ¥¢s Title: NO Clerk to the Board OOO09$