Loading...
02-25-1998 MinutesBOARD OF SUPERVISORS MINUTES February 25, 1998 Supervisors in Attendance: Mrs. Renny B. Humphrey, Chairman Mr. Arthur S. Warren, Vice Charm Mr. Edward B. Barber Mr. Harry G. Daniel Mr. J. L. McHale, III Mr. Lane B. Ramsey County Administrator Staff in Attendance: Colonel Carl R. Baker, Police Department Mr. Craig Bryant, Dir., Utilities Ms. Jana Carter, Dir., Youth Services Ms. Marilyn Cole, Asst. County Administrator Ms. Becky Dickson Dir., Budget & Management Chief F. W. Dolezal, Fire Department Mr. Michael Golden, Dir., Parks and Recreation Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Ms. Tammy D. Haskins, Acting Clerk to the Board Mr. Thomas E. Jacobson, Dir., Planning Mr. Donald Kappel, Dir., Public Affairs Mr. Louis Lassiter, Dir., Internal Audit Ms. Mary Lou Lyle, Dir., Accounting Mr. R. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Gary McLaren, Dir., Economic Development Mr. Steven L. Micas, County Attorney Mr. Francis M. Pitaro, Dir., General Services Mr. James J. L. Stegmaier, Deputy Co. Admin., Management Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Mr. Thomas A. Taylor, Dir., Block Grant Office Mr. Robert Wagenknecht, Dir., Library 95 2/25/ s Mrs. Humphrey called the regularly scheduled meeting to order at 3:30 p.m. 1. APPROVAL OF MINUTES On motion of Mr. Warren, seconded by Mr. McHale, the approved the minutes of February 11, 1998, as submitted. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. Board 2, COUNTY ADMINISTRATOR'S COMMENTS Mr. Hammer introduced Mr. Robert Grey, Chairman of the Community Collaborative for Youth for the metropolitan area, to brief the Board on the status of the Community Collaborative on Youth's programs. Mr. Grey stated that the Community Collaborative on Youth is a ~egional effort to improve the health and safety of youth in the City of Richmond and the Counties of Chesterfield and Henrico and that their mission is to provide a healthier, safer, community through a collaborative community process. He further stated that they are working on matters relating to children being able to read by third grade, reducing teen pregnancies, and strengthening communities. He acknowledged the enormous support of Chesterfield County in this initiative and expressed appreciation to County staff for their participation and support. He introduced several student and adult participants of the Program who were present at the meeting and Ms. Veronica Templeton, Program Director. Mrs. Humphrey presented a certificate to each of the participants present for their completion of the leadership development program and expressed appreciation, on behalf of the Board, for their dedicated efforts to this initiative. Mr. Ramsey expressed appreciation to each of the participants and stated that they have demonstrated exemplary leadership. Mr. Daniel stated that he has worked with Mr. Grey over the years and that he has served with distinction. He expressed appreciation for his dedicated efforts over the years. Mr. Ramsey introduced Ms. Lynda Furr, Assistant Emergency Services Coordinator, to brief the Board on an Award recently received by the Fire Department from the Environmental Protection Agency. Ms. Furr stated that the Virginia Department of Emergency Services nominated the Chesterfield Emergency Planning Committee (CEPC) for the United States Environmental Protection Agency Chemical Emergency Preparedness and Prevention Partnership Award. She further stated that the Award was presented to Lynda Furr December 4, 1997, by the Environmental Protection Agency. She stated that the State noted that the CEPC is one of a few local emergency planning committees in the State of Virginia which has broadened its focus to include all-hazards planning. She then introduced Mr. J. C. Phillips, Chairman; Mr. Dennis Lacey, with the Defense General Supply Center; and Ms. Beverley Cousins, with the County's Emergency Services, members of the Emergency Planning Committee, who were present at the meeting. Mr. Ramsey congratulated the Emergency Services Committee on their outstanding achievement and efforts. Mr. Ramsey announced that Ms. Becky Dickson has been appointed as the Director of Budget and Management and commended her on her appointment. Mrs. Humphrey commended Ms. Dickson, on behalf of the Board, on her appointment as Director of Budget and Management and wished her well. 3, BOARD COM~ITTEE REPORTS Mr. Barber stated that his next "First Monday" meeting will be held March 2, 1998 with the topic of discussion being the budget and Ms. Dickson as his guest speaker. He noted that he would not be attending the March 2nd meeting as he will be representing the County at the NACo Legislative Conference in Washington, D.C. and that Mr. William Shewmake, Midlothian Planning Commissioner, will be hosting that meeting. Mr. Warren stated that his constituents meeting will be held March 23, 1998 with the topic of discussion being the budget, with Ms. Dickson as his guest speaker. He stated that his following constituents meeting will be held April 6, 1998 with Delegate Lee Ware being his guest speaker on the topic of General Assembly activities. He further stated that on February 23, 1998 he represented the Board at the PTA/PTSA Awards Program. Mr. McHale stated that his next constituents meeting will be held March 18, 1998 with the topic of discussion being the budget with Ms. Dickson as the guest speaker. Mr. Daniel stated that the Richmond International Airport is continuing to see unprecedented growth at the facility; that the Airport is confident that this growth will continue; and that the Airport will endure a bright future. He expressed appreciation to Mr. Barber and Mr. McHale for their participation and efforts regarding issues relating to the Airport. Mrs. Humphrey stated that her next constituents meeting will be held March 2, 1998 with the topic of discussion being economic development activity in the southern and eastern part of Chesterfield and Colonial Heights. She further stated that she will hold a constituents meeting on March 23, 1998 with the topic of discussion being legislative issues and guest speakers being Delegate Lee Ware and Ms. Mary Ann Curtin. She stated that she will also hold several budget meetings in April with Ms. Dickson being the guest speaker. 97 2/25/98 REQUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN THE QRDER OF pRESENTATION On motion of Mr. Barber, seconded by Mr. McHale, the Board deleted Item 8.C.12., Authorization for Chesterfield County Public Safety to Apply for Appropriate Zoning to Negotiate a Public/Private Partnership to Provide a Tower at Robious Landing Park; deleted Item 8.C.13., Approval of Two Change Orders with RCC Consultants, Incorporated for the Public Safety Communications System Project; deleted Item 14.E.1., Recognizing Mr. Brandon K. Davidson Upon Attaining Rank of Eagle Scout; added Item 8.C.14.a., Acceptance of Parcels of Land for the North Woolridge Road Extension Project; added Item 8.C.14.b., Acceptance of a Parcel of Land Along the South Right-of-Way Line of Hull Street Road; added Item 8.C.14.c., Acceptance of a Parcel of Land for Ashbrook Parkway; added Item 8.C.14.d., Acceptance of a Parcel of Land for Midlothian Middle School; added Item 8.C.14.e., Acceptance of a Parcel of Land off Midlothian Turnpike; and added Item 8.C.14., Designation of Right- of-Way for a Public Road off Midlothian Turnpike and, adopted the ~genda, as amended. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 5. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no Resolutions and Special Recognitions at this time. WORK SESSIONS 6,A. 1998-99 COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN Mr. Taylor expressed appreciation to staff for their efforts in this presentation. He then presented an overview of the County's 1998-99 Community Development Block Grant (CDBG) and HOME Annual Plan and noted that this year the County is entitled to receive $1,373,000 in federal CDBG funds, $15,643 in reallocated CDBG funds, and $130,000 in 1996-97 reprogrammed CDBG funds, for a total of $1,518,643. He stated that the County is entitled to receive $373,000 in federal HOME funds, plus $1,000 in reallocated HOME funds, for a total of $374,000. He then reviewed and Grant Fund Limits. He then reviewed FY99 funding requests and recommendations including Code Enforcement/Business Revitalization Projects consisting of a Jefferson Davis Corridor Inspector; Chesterfield County Workforce Development; and Business Revitalization Coordinator. He then reviewed Housing Projects including Chesterfield Alternatives, Inc. (CAI) Barrier Free Group Home; 203(K) Housing Assistance; Housing Rehabilitation (Elder Homes); Emergency Home Repair; Ettrick Lease/Purchase Rehabilitation; First Homes-Homeownership Phase I; Gateway; Habitat for Humanity; Keystone Program (HOME); Interfaith Housing Homeownership; and Rosey Grier Housing Assistance. 98 e/es/98 Mr. Daniel stated that he would like staff to put forth some effort in securing funding next year for community centers in the central area of the County. Mr. Taylor then reviewed Public Improvements Projects including Bensley Bermuda Rescue Squad Ambulance Purchase; Bensley Community Building Expansion; Camp Baker ADA Conversion; Fire Department Pumper Apparatus; Crescent Park Sewer Line Extension; Falling Creek Avenue Drainage; Jefferson Davis Landscaping; Jefferson Davis Satellite Facility; Matoaca Park Security Fences; and Park Lee Child Care and Development Center. He then reviewed Public Services Projects including the Ampthill Senior Program; the Bensley Senior Adult Program; the Bensley Youth Program; CARES, Incorporated; CARITAS; Chesterfield Area Parental Participation; Communities in School; Domestic Violence Intervention; Ettrick Community Building; Ettrick/Matoaca Teen Center; Regional Community Leadership Development (Friend's Association); Gateway Homes-Housing for Mentally Ill; Harrowgate Athletic Association Equipment; HOME-Counseling Services; Limited English Speaking; Marguerite Christian Youth Association; Oxford House; Park Lee Learning Center; and Youth Programs. He stated that the Administration was funded at $241,000 in CDBG funds for FY98 and that Administration funding for FY99 is $277,729 in CDBG funds and $37,400 in HOME funding. Mr. Ramsey stated that the Proposal Review Committee reviewed requests that totaled approximately $4.7 million, therefore, some requests were not met because of the funding limit. When asked, Mr. Taylor stated that grant money can be used for the transporting low/moderate people to community facilities. He expressed appreciation to the Board for their support during the Budget process. Mrs. Humphrey requested an itemized list of Block Grant Projects and their cost funding in the Matoaca District. Mr. Stith stated that the Block Grant Office advertises its public notices in the newspapers, which is only required by HUD, however, it also has assembled a team from the areas of Meadowbrook, Meadowdale, Ettrick, CAPAAMMD, Bermuda, Bensley, and Ampthill who were also responsible in assisting with this review process. Mr. Barber stated that he would be interested in working out a transportation plan for bringing eilgible people to the community centers who are unable to provide their own transportation. He stated that it is important that citizens know that Block Grant funds are for low/moderate income people. He further stated that he feels it would be money well spent if eligible people could be transported to the community centers. He stated that it is important to note that the County is utilizing, to the best of its ability, federal dollars that come into the County through the Block Grant Program. Mr. McHale commended the Committee and for their efforts in this process and stated that the public process being used is being well recieved by citizens. 99 2/25/98 6.B. FY99 PROPOSED BUDGET Colonel Baker presented an overview of the Police Department's goals including establishing, maintaining, and enhancing community partnerships which help ensure a safe community; maximizing operational efficiency and delivering excellence in customer service; increasing the proportion of crimes cleared by arrest; reducing and controlling criminal activity; providing effective policing and ensuring continued public safety; and educating the citizens about crime awareness and crime prevention. He stated that Police Department ~policing" is crucial to the aggressive control of crime in the County; essential to neutralizing the forces of disorder; a vital partner in maintaining the County's cohesion and sense of well-being; necessary to enhance the quality of life in neighborhoods; a critical element to economic development; a major part of the County's School System; and the most visible aspect of County government. He then reviewed Police Department accomplishments including opening a community policing office at Chesterfield Towne Center, through the use of donations and volunteer assistance; reducing UCR Part I offenses by 42.2 percent in the eastern Route 60 corridor over the past two years; the Police Record Room becoming a twenty-four hour, seven days per week operation; the donation of a Mobile Field Office by the Retail Merchants Association; forming a Major Case Section in Criminal Investigations to focus on solving major crimes; instituting a Domestic Violence Program through grant funding; maintaining the lowest cost per capita in the Richmond metropolitan area and $50.00 below national average; maintaining the lowest crime rate in the Richmond metro area and the Statewide combined total crime rating per 100,000 population; reducing outstanding warrants from 1,711 to 781; opening a North Police Precinct in July, 1998; and completing preparations for State Accreditation. He then reviewed Awards received by the Department including three officers receiving Valor Awards from the Retail Merchants Association; three officers receiving Mothers Against Drunk Driving Awards; one officer receiving the Governor's Medallion Award; the Department receiving the Virginia Crime Prevention Association Award of Best Community-Wide Neighborhood Watch Program in the State; and the Department receiving a seventh place Neighborhood Watch Award in the National Association of Town Watch Competition. He then reviewed Total Quality Improvement (TQI) results including implementing a Career Development Program for sworn personnel; implementing two new selection processes with procedural improvements for Sergeant and Lieutenant positions; implementing new procedures for position assignments and transfer to enhance career development opportunities; and revising training and court schedules to save on overtime costs. He then reviewed the Department's Budget summary and new funding in the proposed FY99 Budget. He then reviewed calls and assignments; ratio-calls and assignments per patrol officer; UCR Clearance Rate; 1996 crime rates per 100,000 population; and cost per capita. He stated that before the Police Department can move ahead into the 21st century and better achieve its goals, the DePartment's FY99 Budget needs to be increased by $1,847,900 because of additional requests including grant funding; operating funds for the North Police Precinct; funding for replacement specialty vehicles; and funding to complete the final phase of the Records Management System. He briefly reviewed calls for service from 1995 to 1997. He then presented an overview of the Animal Control Department and stated 100 2/25/98 that the Department's goal is to serve and maintain public safety pertaining to animal related ordinances. He then reviewed the Budget summary; calls for service; and the number of impounded animals. He stated that as the Animal Control Department renovates and expands its facilities, the Department's budget for FY99 needs to be increased by $102,700 because of additional requests including funding for an Animal Control Officer and funding for an Animal Control Dispatch/Call Taker. Mr. Barber stated that he has heard positive feedback regarding the north end community policing offices and the north end precinct. 7, DEFERRED ITEMS There were no Deferred Items at this time. ~. NEW BUSINESS 8.A. APPOINTMENTS On motion of Mr. McHale, seconded by Mr. Barber, the Board suspended its rules to simultaneously nominate/appoint a member to serve on the Citizens Transportation Advisory Committee. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. O CITIZENS TRANSPORTATIONADVISORY COMMITTEE On motion of Mr. McHale, seconded by Mr. Daniel, the Board simultaneously nominated/appointed Mr. Rusty Miller, representing the County at-large, to serve on the Citizens Transportation Advisory Committee, whose term is effective immediately and will expire June 30, 1998. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. AUTHORIZATION FOR ADVERTISEMENT OF TAX RATES FOR THE FY99 BUDGET PROCESS Ms. Dickson stated that this item requests approval to advertise tax rates and other ordinance changes, the FY99-2003 Capital Improvement Program (CIP), and the proposed FY99 Biennial Financial Plan. She further stated that the item also requests that a public hearing be scheduled for March 25, 1998 to consider these items. She noted that a public hearing on the Community Development Block Grant Program will also be set for March 25, 1998. Mr. Daniel stated that for several years he supported the current tax rates in which estimates suggested there might be some surplus from those adopted rates and in which the Board was able to find reasonable ways to spend that surplus. He further stated that he 101 2/25/98 felt very strongly last year that the County could sustain a $1.08 tax rate. He stated that there is ample revenue remaining from last year to support this tax decrease. He stated that he supports advertising of $1.08 and proceed with the process following the advertising. He further stated that he has received a lot of phone calls from constituents regarding increased assessments. He stated that a decrease of one cent does not even begin to significantly impact the County's total revenue. He further stated that he will support the $1.08 or will abstain from the $1.09. Mr. McHale stated that last year when the Budget and Audit Committee recommended advertising the $1.08, there was very strong indication that there would be a surplus and the County could prudently lower the tax rate. He further stated that in execution of the Budget, concurrence was not received by the entire Board for the $1.08 tax rate. He stated that there has been excellent fiscal management by County staff and that he feels when Qpportunities arise such as this and surplus is available, the County should prudently bring down the tax rate. He further stated that he feels that some of the surplus should be given back to the shareholders of the County and to continue to reward staff for their ingenuity. He stated that he feels the County can achieve the $1.08 tax rate and it has proven it has a prudent financial policy in place. There was brief discussion relative to potential General Assembly actions and impacts as it relates to the tax rate decrease. Mr. Warren stated that he is satisfied with Mr. McHale's remarks as it relates to advertising at a $1.08. Mr. Barber stated that he feels it is prudent to advertise at $1.09 tax rate and then hold the public hearing. He further stated that he feels advertising at a $1.08 is cutting the County short as it does not know the end results of General Assembly actions. He expressed concerns relative to adjusting the percentage of revenue that goes to the School System if the $1.08 tax rate is adopted. He also expressed concerns relative to the impact on public safety if the tax rate is reduced. He further stated that he hopes the Board will advertise a $1.09 tax rate and then allow public comment regarding the issue. He expressed concerns relative to reducing the largest source of County revenue and stated that he feels the County should not be offering or suggesting new services and at the same time reducing the tax rate. Mr. Daniel stated that the Board of Supervisors has never made decisions that put the County in financial .jeopardy. He further stated that the Board is not returning anything out of this year's Budget, but is returning the good fortune of the surplus from last year's underestimate of total revenue, so that can be applied against the property tax rate, which is the most general tax that is paid in this County. Mr. Daniel then made a motion, seconded by Mr. McHale, for the Board to authorize the advertisement of tax rates and other ordinances, the Capital Improvement Program (CIP), and the FY98 Budget for the FY99 budget process. 102 2/25/98 When asked, Ms. Dickson stated that anticipated revenue is estimated at a $20 million increase for FY99, of which $5.2 million is surplus from FY97. She further stated that the impact to the County from $1.09 to $1.08 would be approximately $1,250,000 for FY99 and $600,000 for FY98. When asked, Mr. Ramsey stated that his recommendation would be a pro-rata reduction to the School's budget if the real estate rate is reduced. Mr. Barber stated that he feels the motion is premature and that he cannot support the motion. Mr. Ramsey stated that as staff is addressing the Bond Referendum and constructing these projects, he is concerned about future operating costs associated with those projects. There was brief discussion relative to amending the proposed budget as necessary if the $1.08 is adopted and to the long-term impact of the proposed Capital Improvement Program if the $1.08 is adopted. Mrs. Humphrey expressed concerns relative to County reassessments in the Matoaca District being high. She stated that she will evaluate the $1.08 because Chesterfield residents, and Virginians an a whole, have expressed their desire for a tax cut. Mr. Barber noted that a $1.08 cannot be advertised and then the Board go back and adopt a $1.09, however, the Board can advertise at a $1.09 and then adopt a $1.08 tax rate. Mr. Daniel stated that one of the most difficult issues faced by government is how to manage tax policies and how that weighs on the request policy. He further stated that County staff and Administration has always presented a series of facts that have supported the direction in which the County is going. He stated that he only wants to give back some of the surplus from last year in a form of a tax rate reduction this year. He further stated that these surplus funds should be given to the taxpayer so that they can benefit from the good fortunes of Chesterfield County. Mr. Barber stated that he would support reducing revenue taken in if cooperation is given in reducing spending. Mr. McHale stated that over the years, he has worked in the budgeting process at the federal level, private sectors, and with Chesterfield County government and, without exception, the professionals, at every level, have always submitted quality work consisting of genuine needs. He further stated that he feels the County should seize opportunities such as this and allow the citizens to share in the good fortune of County government. He stated that some projects may have to be deferred, however, he feels the Board should show County citizens that it is prepared to share the benefits of their confidence in the Board and County staff by a tax reduction. 103 2/25/98 Mrs. Humphrey concurred with Mr. Barber regarding his comments about reducing spending if the $1.08 tax rate is adopted. She stated that she does feel that citizens should share in the County's good fortune and that she will support advertising at $1.08. Mrs. Humphrey then called for the vote on the motion made by Mr. Daniel, seconded by Mr. McHale, for the Board to authorize the advertisement of tax rates and other ordinances, the Capital Improvement Program (CIP), and the FY98 Budget for the FY99 budget process. Ayes: Nays: Humphrey, Warren, Daniel, and McHale. Barber. 8.C. CONSENT ITEMS $.C ADOPTION OF RESOLUTION RECOGNIZING MARCH, 1998 AS "PURCHASING MONTH" On motion of Mr. McHale, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, the purchasing profession has a significant role in the quality, efficiency, and profitability of business and government throughout the United States; and WHEREAS, in addition to the purchase of goods and services, the purchasing profession has responsibility for functions such as executing, implementing, and administering contracts; developing forecasts and procurement strategies, and developing working relationships with suppliers and other departments within the organization; and WHEREAS, the purchasing profession has tremendous influence on the economic conditions in the United States -- with an accumulative purchasing power running into the billions of dollars; and WHEREAS, the County of Chesterfield has been a charter member and supporter of the National Institute of Governmental Purchasing (NIGP), which is a non-profit educational and technical society of purchasing departments throughout the United States, Canada, Puerto Rico, and the Virgin Islands. NOW, THEREFORE BE IT RESOLVED, the National Institute of Governmental Purchasing and other associations around the globe are holding activities and special events to further educate and inform the general public on the role of purchasing within business, industry, and government. 104 2/25/98 AND, BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes March, 1998 as ~Purchasing Month" for the County of Chesterfield and calls to the attention of all citizens the economic importance of purchasing contributions to Chesterfield County. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .C.2. AUTHORIZATION FOR THE COM/~JNITY SERVICES BOARD TO APPLY FOR A FEDERAL TRANSIT ADMINISTRATION GRANT TO PROVID~ TRANSPORTATION SERVICES TO THE DISABLED AND APPROPRIATION OF FUNDS On motion of Mr. McHale, seconded by Mr. Warren, the Board authorized the Community Services Board to apply for a Federal Transit Administration Grant, in the amount of $67,000, to provide transportation services to the developmentally disabled and appropriate funds, if received. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.3. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO AND EXTENDING NORTHEAST FROM THE CENTERLINE OF WOODPECKER ROAD FROM NEW HOPE BAPTIST CHURCH On motion of Mr. McHale, seconded by Mr. Barber, the Board accepted a parcel of land containing 0.316 acres adjacent to and extending Northeast from the centerline of Woodpecker Road, State Route 626, from New Hope Baptist Church, and authorized the County Administrator to execute the necessary deed. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .C.4. APPROVAL OF LEASE FOR PROPERTY ON HAPPY HILL ROAD F0~ RESIDENTIAL USE On motion of Mr. McHale, seconded by Mr. Warren, the Board approved the lease of County owned property located at 15701 Happy Hill Road for residential use, on a month-to-month term, in the amount of $650.00 per month, and authorized the Chairman of the Board and the County Administrator to execute the necessary lease. (It is noted that a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 105 2/25/98 8.C.5, APPROVAL OF UTILITIES CONTRACT FOR PERDUE SPRINGS COMMERCIAL CENTER On motion of Mr. McHale, seconded by Mr. Warren, the Board approved the following Utilities Contract for Perdue Springs Commercial Center, which project includes the extension of 400 L.F. ± of 12 inch oversized water lines, and authorized the County Administrator to execute any necessary documents: Developer: Contractor: Contract Amount: Total Estimated County Cost Water (Oversizing) (Cash Refund) Estimated Developer Cost Code: District: Bermuda William B. And Gene H. Duval J. Steven Chafin, Inc. Estimated Total - (Oversizing) $22,952.20 $ 3,577.00 $19,375.20 5B-572WO-E4C Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.6. AWARD OF CONTRACTS 8.C.6.a. TO CH2M/HILL TO DEVELOP A REGIONAL BMP MASTER PLAN FOR T~ SWIFT CREEK RESERVOIR WATERSHED AND TRANSFER OF FUNDS On motion of Mr. McHale, seconded by Mr. Warren, the Board authorized the County Administrator to enter into a contract with CH2M/Hill to develop a Regional BMP Master Plan for the Swift Creek Reservoir Watershed and transferred $449,717 from the County's Reserve for Capital Projects to cover the cost of this project. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,C.6.b, TO COOPERS AND LYBRAND FOR CONSULTING SERVICES FOR A FINANCIAL SYSTEMS NEEDS ASSESSMENT On motion of Mr. McHale, seconded by Mr. Warren, the Board authorized the County Administrator to enter into a contract with Coopers and Lybrand, L.L.P. (C&L), in the amount of $150,000, to assess County and School financial, human resource, and payroll systems needs. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 2/25/98 8,C.7 · TRANSFER OF CLOVER HILL DISTRICT THREE CENT ROAD FUNDS TO COVER ADDITIONAL EXPENSES TO EXPAND THE TEEN CENTER PROGRAM AT SWIFT CREEK MIDDLE SCHOOL On motion of Mr. McHale, seconded by Mr. Warren, the Board transferred $400 from the Clover Hill District Three Cent Road Fund to the Parks and Recreation Department to cover additional cost to expand the Teen Center Program at Swift Creek Middle School. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.8. APPROPRIATION OF FUNDS TO THE COMPREHENSIVE SERVICES FY98 BUDGET FOR SERVICES FOR COLONIAL HEIGHTS AT-RISK YOUTH On motion of Mr. McHale, seconded by Mr. Warren, the Board appropriated $139,600 ($60,000 in local funds and $79,600 in State funding), authorized by the City Council of Colonial Heights, to the Comprehensive Services FY98 Budget for services for Colonial Heights at-risk youth. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.9. SET DATE FOR PUBLIC HEARING TO CONSIDER THE APPROPRIATION OF ADDITIONAL FUlgDS TO THE COMPREHENSIVE SERVICES FY98 BUDGET FOR SERVICES FOR CHESTERFIELD AT-RISK YOUTH On motion of Mr. McHale, seconded by Mr. Warren, the Board set the date of March 11, 1998 at 7:00 p.m. to consider the appropriation of funds, carried forward from the FY97 Budget and matching State revenues, to the Comprehensive Services FY98 Budget, for services for Chesterfield at-risk youth. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.10. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the roads in Harbour Green, Section 1, Clover Hill District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the streets in Harbour Green, Section 1, Clover Hill District, meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and 107 2/25/98 Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. McHale, seconded by Mr. Warren, it is resolved that the roads in Harbour Green, Section 1, Clover Hill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Harbourside Drive Length: 0.31 mile From: Full Rack Drive, State Route 4706, at Full Rack Circle, State Route 4710 To: Mockingbird Lane, State Route 2023, 0.07 mile south of Hull Street Road, State Route 360 Guaranteed Right-of-Way Width: 60 feet. Name of Street: Port Side Drive Length: 0.20 mile From: Cul-de-sac, 0.13 mile east of Harbourside Drive, 0.05 mile north of Full Rack Drive, State Route 4706 To: Temporary turnaround, 0.07 mile west of Harbourside Drive Guaranteed Right-of-Way Width: 50 feet. Name of Street: Harbourside Court Length: 0.05 mile From: Harbourside Drive, 0.11 mile north of Full Rack Drive, State Route 4706 To: Cul-de-sac, 0.05 mile east of Harbourside Drive Guaranteed Right-of-Way Width: 40 feet. Name of Street: Ships Watch Lane Length: 0.12 mile From: Port Side Drive, 0.06 mile west of Harbourside Drive To: Harbourside Drive, 0.19 mile north of Full Rack Drive, State Route 4706 Guaranteed Right-of-Way Width: 50 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads serve 54 lots. This section of Harbour Green is recorded as follows: Section 1, Plat Book 82, Pages 53 and 54, October 18, 1993. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 108 2/25/98 This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the road in Harbour Green, Section 2, Clover Hill District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the street in Harbour Green, Section 2, Clover Hill District, meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. McHale, seconded by Mr. Warren, it is resolved that the road in Harbour Green, Section 2, Clover Hill District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Port Side Drive Length: 0.02 mile From: Cul-de-sac, 0.09 mile west of Harbourside Drive, 0.05 mile north of Full Rack Drive, State Route 4706 To: End of section limits, 0.07 mile west of Harbourside Drive Guaranteed Right-of-Way Width: 50 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. This road serves 6 lots. This section of Harbour Green is recorded as follows: Section 2, Plat Book 87, Page 2, January 31, 1995. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.11. AUTHORIZATION TO EXERCISE EMINENT DOMAIN FOR THE ACOUISITION OF A SIXTEEN FOOT WATER EASEMRNT ~ TEN FOOT TEMPORARY CONSTRUCTION EASEMENTS ACROSS PROPERTY OF C.F, CURRIN, JR, AND CF_ARLES M. KEEN, JR. On motion of Mr. McHale, seconded by Mr. Warren, the Board authorized the County Attorney to proceed with eminent domain and exercise immediate right of entry, pursuant to Sections 15.2-1904 109 2/25/98 and 1905 of the Code of Virginia, for the acquisition of a sixteen foot water easement and ten foot temporary construction easements across property of C. F. Currin, Jr. and Charles M. Keen, Jr. and instructed the County Administrator to notify the owner by certified mail on February 27, 1998 of the County's intention to take possession of the easement. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.14. ACCEPTANCES OF PARCELS OF LAND 8.C.14.b. ALONG TEE SOUTH RIGHT-OF-WAY LINE OF RTJLL STREET ROAD FROM MALBONE ASSOCIATES On motion of Mr. McHale, seconded by Mr. Warren, the Board accepted the conveyance of a parcel of land containing 0.408 acres along the south right-of-way line of Hull Street Road (State Route ~60) from Malbone Associates and authorized the County Administrator to execute the necessary deed. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.14.c. FOR AS~BROOK PARKWAY FROM MALBONE ASSOCIATES On motion of Mr. McHale, seconded by Mr. Warren, the Board accepted the conveyance of a parcel of land containing 2.211 acres for Ashbrook Parkway from Malbone Associates and authorized the County Administrator to execute the necessary deed. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.15. DESIGNATION OF RIG~T-OF-WAY FOR A PUBLIC ROAD OFF MIDLOT~IAN TURNPIKE On motion of Mr. McHale, seconded by Mr. Warren, the Board approved the designation of right-of-way for a public road off of Midlothian Turnpike and authorized the County Administrator to execute the necessary Declaration. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. Barber stated that approval of the Items below (8.C.14.a., 8.C.14.d., and 8.C.14.e.) relating to acceptances of parcels of land, is one of the final steps in beginning construction of Woolridge Road, which will begin at Midlothian Turnpike at the entrance of Walton Park, and extend down to Coalfield Road at the 110 2/25/98 YMCA. He further stated that this is a real achievement on the part of the property owners and County staff and that this project will significantly decrease cut-through traffic in the Walton Park area; will access the Grove Shaft Park, and will serve as a relief for traffic congestion in the Village of Midlothian. Mrs. Humphrey stated that the Woodlake community supports this project and feels it is a benefit to the entire western portion of the County. 8.C.14,a. FOR THE NORTH W00LRIDGE ROAD EXTENSION PROJECT FROM GLEN ROY CORPORATION. THE TUCKAHOE CARDINAL CORPORATION, C & G ASSOCIATES, LLC,, KEITH W. AND SHIRLEY J. ANDERSON, W WALT LP, WILLIA~ H. JONES, JR., HENRY JONES FAMILY L.C. AND REYNOLDS REAL ESTATE VENTURES. LLC On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board accepted the conveyance of parcels of land for the North Woolridge Road Extension Project from Glen Roy Corporation; The Tuckahoe Cardinal Corporation; C & G Associates, LLC.; Keith W. And Shirley J. Anderson; W Walt LP; William H. Jones, Jr.; Henry Jones Family L.C.; and Reynolds Real Estate Ventures, LLC and authorized the County Administrator to execute the necessary deeds. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,C,14.d. FOR MIDLOTHIAN MIDDLE SCHOOL FROM GLEN ROY CORPORATIONAND THE TUCKAHOE CARDINAL CORPORATION On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board accepted the conveyance of a parcel of land for Midlothian Middle School from Glen Roy Corporation and The Tuckahoe Cardinal Corporation and authorized the County Administrator to execute the necessary deed. (It is noted that a copy of the vicinity sketch is filed with the papers of this Bcard.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C,14.e. OFF MIDLOTHIAN TURNPIKE FROM HENRY JONES FAMILY, On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board accepted the conveyance of a parcel of land containing 0.210 acres from Henry Jones Family, L.C. and authorized the County Administrator to execute the necessary deed. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 111 2/25/98 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no Hearings of Citizens on Unscheduled Matters or Claims. 10. REPORTS On motion of Mr. McHale, seconded by Mr. Barber, accepted the following reports: the Board A report on Developer Water and Sewer Contracts and a status report on the General Fund Balance; Reserve for Future Capital Projects; District Road and Street Light Funds; Lease Purchases; and School Board Agenda. Humphrey, Warren, Barber, Daniel, and McHale. None. Ayes: Nays: And, further, the following roads were accepted into the State Secondary System: ABANDONMENT ~.W. CARVER MIDDLE SCHOOL - (Effective 1/30/98) Route 1177 (Wilton Road) - From 0.17 mile South Route 1176 to Route 1176 ADDITIONS CARTER'S MILL, SECTION 4 - (Effective 1/20/98) Route 6008 (Carter's Crossing Court) - From 0.09 mile West Route 6007 to Route 6007 Route 6007 (Carter's Crossing Way) - From 0.20 Mile South Route 6001 to Route 6001 Route 6001 (Carter's Way Road) - From 0.10 Mile Southeast Route 6005 to 0.24 mile Southeast Route 6005 G, W. CARVER MIDDLE SCHOOL (Effective 1/30/98) Route 1177 (Cougar Trail) - From 0.44 mile West Route 144 to Route 144 Route 9108 (G. W. Carver Middle School Access Road) - From Route 1177 West to Route 1177 East JESSUP MEADOWS, SECTION A - (Effective 1/15/98) Route 3928 (Jessup Meadows Drive) - From 0.14 mile South Route 643 to Route 643 LENGTH -0.17 Mi 0.09 Mi 0.20 Mi 0.14 Mi 0.44 Mi 0.15 Mi 0.14 Mi 0.09 Mi Route 3929 (Jessup Pond Lane) - From 0.09 mile West Route 3928 to Route 3928 112 2/25/98 Route 3927 (West Jamson Road) - From 0.16 mile West Route 2389 to Route 2389 0.16 Mi Effective 1/20/98) Route 871 - From Route 718 to Route 1709 0.10 Mi RUFFIN MILL CIRCLE - (Effective 1/26/98) Route 843 (Ruffin Mill Circle) From Route 746 to 0.12 mile Southeast Route 746 0.12 Mi Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. ll. DIA~NER On motion of Mr. McHale, seconded by Mr. Barber, the Board recessed to the Administration Building, Room 502, for a dinner meeting with members of the Social Services Board. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs. Humphrey welcomed everyone to the meeting. Ms. Mildred Tucker, Chair of the Social Services Board, stated that the mission statement is that the Chesterfield-Colonial Heights Social Services Board is a citizen Board, established by the Code of Virginia, responsible for the oversight and policy guidance to the department in its pursuit of excellence in providing services to individuals, families, and the community by preventing dependency, encouraging self-sufficiency, preserving and restoring families, promoting and protecting the well-being of children, the elderly, and disabled, and adhering to the highest standard of ethics and integrity. Mr. Dave Welchons, Second Chair, reviewed key accomplishments of the Social Services Board including 358 welfare reform customers being employed; $198,607 in Title IV-E of the Social Security Act (federal revenues being secured in FY98; a twenty percent increase in Fraud collections; initiating the Partners in Prevention Project; implementing the Families First - Private/Public Partnership; developing Job Readiness training for teenage foster care children; a thirty-six percent decrease in Temporary Assistance to Needy Families (TANF) cases; continuing integration of Total Quality; completing 912 child protective service investigations; a thirty-two percent increase in the average number of children receiving daycare; completing 312 nursing home pre-screenings; increasing emphasis on adoption of foster care children; and installation of computers for all staff including the ability to communicate locally and with the State. He then reviewed critical issues including Medicaid; percent of Medicaid cases processed timely; Chesterfield Child Protective Service referrals; continued impact of unfunded mandates; incrased cost of placements for foster care children; foster care expenditures; the impact of proposed legislation; and the critical shortage of space. 113 2/25/98 Ms. Tucker then reviewed departmental needs including two eligibility workers; a principal clerical aide; a senior social worker; a senior eligibility worker; and a principal clerical aide. She expressed appreciation to Mr. McHale for his service on the Social Services Board and for the Board's continued support of their efforts and services. There was brief discussion relative to the Departmental needs positions and to the children's health insurance initiative. Mrs. Humphrey requested Ms~. Snead to be a guest speaker on an upcoming "Chesterfield Matters" show. She requested staff to update the public in the County's Community Connections Newsletter regarding available van transportation for welfare-to-work customers. It was generally agreed to adjourn to the Public Meeting Room for the evening session of the meeting. Reconvening: 12. INVOCATION Reverend Johnnye S. Massenburg, Associate Pastor of First Baptist Church of Midlothian, gave the invocation. 13. PLEDGE OF ~T,T.EGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Mr. Kappel led the Pledge of Allegiance to the Flag of the United States of America. 14 .A. CELEBRATING BLACK HISTORY MONTH WITH MUSICAL SELECTIONS FROM THE VIRGINIA STATE UNIVERSITY GOSPEL CHOIR Mr. Stith introduced the Virginia State University Gospel Choir to present musical selections in honor of Black History Month. He noted that the Choir won first prize in 1996 and 1997 at the 19th and 20th Annual National Black Music Caucus Gospel Choir Competition and recently returned from Italy and Sicily, where they performed in front of the Pope. The Virginia State University Gospel Choir performed musical selections and a standing ovation by the audience followed. Mrs. Humphrey expressed appreciation to the Choir, on behalf of the Board, for their performance and wished them future success. 2/25/98 .14 .B, RECOGNIZING CONTRIBUTORS FOR THE 1998 "BLACK HISTORY MONTH" CELEBRATION Mr. Stith stated that over thirty corporate sponsors participated in the Black History Month Celebration this year, who contributed over $80,000 for this event. On motion of the Board, the following resolution was adopted: WHEREAS, February is recognized as "Black History Month" and is a time to formally acknowledge the many tremendous contributions of African-Americans to the world and Chesterfield County; and WHEREAS, Chesterfield County values the growing diversity of the population of the County and the diverse composition of the workforce; and WHEREAS, Chesterfield County has been the leader in counties celebrating this worthwhile event for eight years and shows support for the event through its generous contributions and County employee involvement for the event; and WHEREAS, Chesterfield County, with generous support from local businesses and community organizations, such as the National Association for the Advancement of Colored People (NAACP); the Southern Christian Leadership Conference (SCLC); Philip Morris USA; Virginia Power; Bell Atlantic; Crestar Bank; Central Fidelity Bank; Columbia HCA; IBM; Ukrop's; Metro Richmond Retail Merchants Association; Channel 6 News; E.I. Dupont; Commonwealth Gas; UPS; Circuit City Foundation; McGuire, Woods, Battle & Boothe; Carter Wallace; ABB Power Generation; Heilig Meyers; Lawyers Title Foundation; Chesterfield Towne Center; HealthCare Solutions, Inc.; Shoosmith Brothers, Inc.; ICI Polyester; New Millennium Studios; Comcast Cablevision; Gills Limousine Service; Chesapeake Corporation; William H. Goodwyn, Jr.; Butterworth Furniture; Lucy Corr Nursing Home; Belk; Filtrona; Walmart Stores; Hechts; Robious Fitness; Weidmuller; and Virginia State University have chosen to celebrate the past seven years by providing quality events which include nationally known jazz artists and Motown groups, prominent speakers, educational opportunities, academic scholarships, and local drama and singing groups; and WHEREAS, Chesterfield County will hold its Eighth Annual "Black History Month" celebration in 1998 to commemorate the vast accomplishments of African-Americans; and WHEREAS, the intent of this celebration is to gather all citizens of the County in appreciation of the worthwhile efforts of African-Americans, with special emphasis on celebrating the achievements of those so significant to this great country. 115 2/25/98 NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its sincere appreciation to each of its corporate and civic sponsors for their continued support for the County's Black History Month Celebrations and recognizes February as "Black History Month" in Chesterfield County. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs. Humphrey presented the executed resolution to Ms. Mary Martin, Chairman of the Black History Month Committee, accompanied by Mr. Stith, commended the Committee for its efforts in this important event. Mr. Stith recognized members of the Black History Month Committee and the Diversity Committee, who were present at the meeting, and commended them on their efforts. RECOGNIZING MR. FRANK B, LOTTS FOR HIS CONTRIBUTIONS TO THE DEFENSE SUPPLY CENTER RICHMOND AND TO CHESTERFIELD COUNTY Chief Eanes introduced Mr. Frank B. Lotts who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Mr. Frank B. Lotts is the deputy commander of the Defense Supply Center Richmond, Chesterfield County, Virginia; and WHEREAS, Mr. Lotts has recently received the United States Defense Department's highest civilian honor -- the Distinguished Civilian Service Award, for his many contributions to this worldwide mission; and WHEREAS, Mr. Lotts has been with the Defense Supply Center Richmond and the Defense Logistics Agency since 1971 when he began his career as a college intern in the Directorate of Supply Operations where he was trained as an inventory manager; and WHEREAS, in 1972, Mr. Lotts was assigned to the task force for the implementation of the Standard Automated Material Management System and in January, 1973 he accepted a position at the agency headquarters in the Directorate of Supply Operations and, in this position, he, along with other members of the staff, assisted in the implementation of SAMMS at other DLA inventory control points; and WHEREAS, in 1974 Mr. Lotts returned to the Defense Supply Center Richmond as a member of the Operations Research Group; in 1977 he rejoined the Directorate of Supply Operations as a senior programmer and went on to serve as Chief, Requirements Branch and Chief, Logistics Division; in 1989 he was selected to be the director of Plans and Policies; and in 1990 selected as comptroller and chief financial officer; and 116 2/25/98 WHEREAS, in addition to his many responsibilities at the Center, Mr. Lotts has been very supportive of the partnership between Bellwood and the Chesterfield County Public Schools whereby Defense Supply Center Richmond employees, on their own time, have assisted at-risk students in area schools and he has also been supportive of the mutual aid agreement between Public Safety agencies in Chesterfield and the Defense Supply Center Richmond. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Mr. Frank B. Lotts and expresses its appreciation for his service to the Defense Supply Center Richmond and Chesterfield County. A_ND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Lotts and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs. Humphrey presented the executed resolution to Mr. Lotts, accompanied by members of his family, Rear Admiral Daniel Stone and his wife, and several Defense Supply Center employees, expressed appreciation to him for his contributions to Chesterfield County and the Defense Supply Center Richmond. Mr. Lotts expressed appreciation for the recognition and stated that the Defense Supply Center Richmond expresses its appreciation to the County for the contributions it provides to the community. Mr. Ramsey stated that the Defense General Supply Center won the Senate Productivity Quality Award two years ago and that it has been a team effort between the County and the Defense Supply Center Richmond to work together on that process. He recognized Rear Admiral Daniel Stone who recently officially received his promotion to Admiral and acknowledged his involvement in Chesterfield County. 14,D. RECOGNIZING TIMI~ONS AS THE CHESTERFIELD COUNTY MEDIUM BUSINESS OF THE YEAR FOR 199~ Mr. McLaren introduced Mr. Bob Roop who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and 117 2/25/98 WHEREAS, TIMMONS maintains its headquarters and employs approximately 110 people in Chesterfield County; has grown forty- five percent in employment and sixty percent in annual sales since 1994; has a ninety percent rate of repeat business; and was named in the top 500 design firms by Engineering News-Record; and WHEREAS, the company established the TIMMONS Computer-Aided Drafting Lab at the John Tyler Community College Chester campus in 1997, with the donation of fifteen Pentium 133 computer workstations and a Robotel system -- representing a five-year investment of $56,000 pledged to the College; and WHEREAS, TIMMONS personnel have also assisted the John Tyler Community College staff in configuring and maintaining the Lab's computer network, teaching the actual classes, designing the curriculum, and marketing the College's drafting program to prospective students; and WHEREAS, TIMMONS is a good corporate citizen, contributing $65,000 to community activities over the past twelve months ~ncluding contributions made to the Chesterfield Department of Social Services; the Richmond Symphony, Virginia Special Olympics; Richmond Goodwill Industries; the Chesterfield Christmas Mother; and the Virginia Blood Service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly expresses its appreciation to TIMMONS, on behalf of the County, for their many contributions and recognizes them as the "1998 Medium Business Recipient of the Chesterfield County Business Appreciation and Recognition Award". AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to TIMMONS and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs. Humphrey presented the executed resolution to Mr. Roop, expressed appreciation for their contributions to the County, congratulated them on being named the Chesterfield County Medium Business of the Year for 1998, and wished them future success. Mr. McLaren presented Mr. Roop with a silver engraved plate and expressed appreciation to them for their contributions to the County. Mr. Roop expressed appreciation for the recognition and stated that they have enjoyed working in Chesterfield County. 118 2/25/98 14,E, RECOGNIZING BOY SCOUTS UPON ATTAINING RANK OF EAGLE SCOUT 14.E.2, MR, SCOTT W. ~IARRIN~TON, II, TROOP 175 On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Scott W. Harrington, II, Troop 178, sponsored by Ivey Memorial United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Scott is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Scott W. Harrington, II and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs. Humphrey presented the executed resolution and patch to Mr. Harrington, accompanied by members of his family, commended him on his outstanding achievement, and wished him well in his future endeavors. Mr. Harrington expressed appreciation for the recognition and to everyone who has supported him through this endeavor. It was generally agreed to recess for ten minutes. Reconvening: 119 2/25/98 15. REQUESTS FOR MOBILE HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 98SN0154 In Midlothian Magisterial District, SUPER RADIATOR, INC. requested rezoning and amendment of zoning district map from Corporate Office (0-2) and Agricultural (A) to Light Industrial (I-l). The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for light industrial use. This request lies on 5.7 acres lying approximately 450 feet off the east line of Courthouse Road, measured from a point approximately 150 feet South of Branchway Road. GPIN 742-705-Part of 6577 and Part of 8365, 742-706-Part of 7307 and 743-706-0521 (Sheet 8). Mr. Jacobson presented a summary of Case 98SN0154 and stated that staff and the Planning Commission recommend approval and acceptance of the proffered conditions. He noted the request conforms to the Northern Area Land Use and Transportation Plan. Mr. Andrew Scherzer, representing the applicant, stated that the recommendation is acceptable. There was no opposition present. Mr. Barber stated that Super Radiator was the 1997 Medium Business of the Year in Chesterfield County and wished them future success. Mr. Barber then made a motion, seconded by Mr. McHale, for the Board to approve Case 98SN0154 and accept the following proffered conditions: The public water and wastewater system shall be used. Ail runoff shall be directed to stormwater management detention and/or retention basin(s) which shall be approved by Environmental Engineering. At a minimum, the fifty (50) year post-developed runoff shall be stored on-site and released at a ten (10) year pre-development rate or the capacity of the existing storm drain outfall. With the exception of timbering to remove dead or diseased trees which has been approved by the Virginia State Department of Forestry, there shall be no timbering until a land disturbance permit has been obtained from the Environmental Engineering Department. o Solid waste storage areas shall not be serviced between the hours of 7:00 p.m. and 7:00 a.m. There shall be no exterior alarm system(s). 2/25/98 o Ail property owners adjacent to the entire property and the last known President of the Hylton Park Home Owners Association shall be mailed notice by the owner/developer of site plan submission to Chesterfield County. Prior to final site plan approval, the owner/developer shall provide the Planning Department with evidence of such mailing. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98SN0163 In Matoaca Magisterial District, BANK OF MCKENNEY requested rezoning and amendment of zoning district map from Residential (R- 7) to Corporate Office (0-2). The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for residential use of 1.01 to 2.5 units per acre. This request lies on 1.02 acres fronting approximately 264 feet on the west line of Wells Street, approximately 140 feet north of River Road. GPIN 780-609-Part of 4639 (Sheet 52). Mr. Jacobson presented a summary of Case 98SN0163 and stated that staff and the Planning Commission recommend approval and acceptance of the proffered conditions. Mr. Jim Dizon, representing the applicant, stated that the recommendation is acceptable. There was no opposition present. On motion of Mrs. Humphrey, approved Case 98SN0163 and conditions: seconded by Mr. Barber, accepted the following the Board proffered Ail structures shall have an architectural style compatible with surrounding residential neighborhoods, and any structure developed on the southern most portion of GPIN 780-609-4639. Compatibility may be achieved through the use of similar building massing, materials, scale or other architectural features. o The following uses shall not be permitted: a o Funeral homes and Mortuaries, Hotels, Laboratories not associated with or an integral part of a dental or medical office. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98SN0180 In Bermuda Magisterial District, PRIMECO PERSONAL COM~TR~ICATION, L. P. requested Conditional Use Planned Development and amendment of zoning district map to permit a 185 foot communications tower. Use of a permitted VDOT communications tower by commercial 121 2/25/98 communications providers is planned. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for mixed use transitional use. This request lies in an Agricultural (A) District within the interchange of Route 1-295 and East Hundred Road on property designated as VDOT right of way on GPIN Map Sheets 820-650 and 820-646 (Sheet 33). Mr. Jacobson presented a summary of Case 98SN0180 and stated that staff and the Planning Commission recommend approval and acceptance of the proffered conditions. There was brief discussion relative to zoning for another tower in the vicinity of the subject property and that possible rezoning of that property such that only one tower would be located in the area. Mr. Jacobson stated that he would research this issue and prepare a report for members of the Board. Mr. Bill Broaddus, representing the applicant, recommendation is acceptable. There was no opposition present. stated that the On motion of Mr. McHale, approved Case 98SN0180 conditions: seconded by Mrs. and accepted the Humphrey, following the Board proffered There shall be no signs on the tower by private, nongovernmental entities to identify the tower use. o The base of the tower shall be enclosed by a minimum six (6) foot high fence, designed to preclude trespassing. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval within sixty (60) days of action on this application. o If requested by the County, the contractor shall submit documentation as to whether FAA approval is required for the erection of the tower. If FAA approval is required, a copy of FAA approval shall be submitted to the Planning Department prior to the release of a building permit. The tower and equipment shall be designed and installed so as not to interfere with the Chesterfield County Public Safety Trunked System. Upon request, the owner/developer shall submit information as deemed necessary by the Chesterfield County Communications and Electronics staff to determine if an engineering study should be performed to analyze the possibility of radio frequency interference with the County system, based upon tower location and height, and upon the frequencies and effective radiated power generated by tower mounted equipment. Prior to release of a building permit, the study, if required, shall be submitted to, and approved by, the Chesterfield County Communications and Electronics staff. o The developer shall be responsible for correcting any frequency problems which affect the Chesterfield County Public Safety Trunked System caused by this use. Such z22 2/2s/98 o o corrections shall be made immediately upon notification by the Chesterfield County Communications and Electronics staff. The treatment, color and lighting system for the tower shall be as follows: so The tower shall be of a monopole design. bo The tower shall be gray or another neutral color, acceptable to the Planning Department. C · If lighted, lighting during daylight hours shall be limited to medium intensity strobe lights with upward reflection and lighting during night time hours shall be limited to soft blinking lights. Ail driveways and parking areas shall be graveled or paved and maintained to minimize dust problems and provide ease of ingress and egress. Any building or mechanical equipment shall comply with Section 19-595 of the Development Standards Manual relative to architectural treatment of building exteriors and screening of mechanical equipment. (NOTE: This condition would require the screening of mechanical equipment located on the building or ground from adjacent properties and public rights of way. Screening would not be required for the tower or tower-mounted equipment.) The private communications tower (encompassing all private antennae, supporting equipment and accessory structures) shall be permitted so long as a buffer is maintained around the perimeter of the tower site. This buffer shall have a minimum width of 100 feet or such lesser width as depicted on the plan entitled Communications Facility Exit/Rest Area (RMB 0812-11) Chesterfield, VA., prepared by VDOT and dated October 9, 1997. Except for access and utilities (which may be extended generally perpendicular through this buffer), two (2) parking spaces and future VDOT improvements, existing mature vegetation within this buffer shall be preserved and maintained. Existing vegetation shall be supplemented where necessary to minimize the views of the tower and associated equipment from adjacent properties and public rights of way. Additional plantings shall consist of trees of species having an average minimum mature crown spread of greater than thirty (30) feet and a minimum caliper of 3.5 inches at the time of planting, to achieve a density of at least one (1) tree for each twenty (20) lineal feet of buffer. In addition, cleared areas of 300 square feet or greater shall be planted with trees, as described herein, to achieve minimum density of one (1) tree for each 300 square feet of cleared area. Within sixty (60) days of the approval of this request, a landscaping plan depicting this requirement shall be submitted to the Planning Department for approval. 123 2/25/98 Ayes: Nays: (NOTES: A. This condition will allow the tower enclosure (compound) in the location generally depicted on the referenced plan. Specifically, a 100 foot buffer would be required around the enclosure depicted in the referenced plan, except along those sides of the enclosure nearest the loop and ramp of the interchange. On these sides of the enclosure, the buffer width will be the distance between the enclosure and the loop and ramp, as generally depicted on the plan. These conditions apply to the use of a VDOT tower by private, nongovernmental entities such as the applicant. The conditions do not apply to the VDOT tower if the tower is used solely for the support of VDOT communications equipment.) Humphrey, Warren, Barber, Daniel, and McHale. None. 16. PUBLIC HEARINGS TO CONSIDER AN AMENDMENT TO THE FY97-98 BUDGET TO APPROPRIATE $665,700 IN INDUSTRIAL PARK RESERVE FUNDS FOR THE PURPOSE OF ACQUIRING PROPERTY FOR THE MEADOWVILLE TEC~/~0LOGY PARK THROUGH THE INDUSTRIAL DEVELOPMENT AUTHORITY Mr. Stith stated that this date and time has been advertised for a public hearing to consider an amendment to the FY97-98 budget to appropriate $665,700 to purchase property for the Meadowville Technology Park. He noted that this amendment is a continued commitment of this Board to encourage global opportunities in the County. No one came forward to speak in favor of or against this issue. Mr. Ramsey stated that the funding source is from the Industrial Park Reserve, which are monies that the Economic Development Department have earned for the County through the sale of property at the Industrial Park. On motion of Mr. McHale, seconded by Mr. Daniel, the Board appropriated $665,700 from the Industrial Park Reserve to the Chesterfield County Industrial Development Authority for the purpose of acquiring property for the Meadowville Technology Park. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 124 2/25/98 17. REMAINING MOBILE HOME PERMITS AND ZONING REOUESTS 98SN0137 In Matoaca Magisterial District, FAISON CAPITAL DEVELOPMENT, INC. requested rezoning and amendment of zoning district map from Corporate Office (0-2) and Light Industrial (I-l) to Regional Business (C-4} with Conditional Use to permit outside storage and continuous outside display. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for regional mixed use. This request lies on 96.4 acres fronting approximately 600 feet on the south line of Hull Street Road, also fronting approximately 2,580 feet on the west line of Route 288 and located in the southwest quadrant of the intersection of these roads. GPIN 734-677-9712, 735-676-5038 and 6622, 736-676-1894 and 736-675-Part of 3455 (Sheet 20). Ms. Beverly Rogers presented a summary of Case 98SN0137 and stated that staff and the Planning Commission recommend approval and acceptance of the proffered conditions. She noted that the requests conforms to the Powhite/Ro~te 288 Development Area Land Use and Transportation Plan. She noted that the applicant submitted an amendment to Proffered Conditions 26 and 28 to address State law requirements, at the request of the County Attorney's Office. John Cogbill, Esquire, representing the applicant, stated that the recommendation is acceptable. He expressed appreciation to everyone involved in this request for their cooperation and efforts. He stated that this project has been designed with the community in mind such as proffering a minimum of 5,000 square foot of public space for community gatherings, bake sales, yard sales, etc. He further stated that special close-in parking spaces will be provided for mothers and pregnant women. He stated that numerous road improvements have been proffered to adequately address the impact of this development on area roads. There was no opposition present. Mr. Warren stated that he feels this is a good project and expressed appreciation to Mr. Cogbill for his efforts towards this project. On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board approved Case 98SN0137 and accepted the following proffered conditions: The application contains two exhibits described as follows: Exhibit A - Commonwealth Centre Design Guidelines (the "Guidelines") prepared by Rounds VanDuzer Cowie Architects. Exhibit B - Plan titled ~Commonwealth Centre, Conceptual Site Plan, MSP 6A" prepared by Vanasse Hangen Brustlin, Inc. (the "VHB Site Plan") and dated November 11, 1997 and last revised 1/9/98. 125 2/25/98 1. Public water and wastewater systems shall be used. o In conjunction with the first site plan submitted on the Property, an updated overall water and wastewater plan for the development shall be submitted for approval to the Utilities Department Development Section. Data to be included with this plan include a computer generated water analysis reflecting the ~build out" based on fire flows deemed appropriate by Fire Administration and other information as may be deemed appropriate by the Utilities Department and needed to analyze the overall water and wastewater plan. Except for the timbering approved by the Virginia State Department of Forestry for the purpose of removing dead or diseased trees, there shall be no timbering on the Property until a land disturbance permit has been obtained from the Environmental Engineering Department and the approved devices have been installed. The Applicant (hereinafter the ~Applicant" including their successors or assigns) shall be responsible for notifying, in writing, of the submission of site plans to Chesterfield County to the following: (I) the Community Manager of the Brandermill Community Association (the ~BCA"); and (ii) the last known president or representative on file with the County Planning Department for the civic associations of Harbour Green, Ashbrook, and Deer Run. Such notification shall occur no later than twenty-one (21) days prior to approval or disapproval of the site plan. The Applicant shall provide a copy of the notification letter to the Planning Department. Prior to or in conjunction with site plan approval on the Destination Center portion of the Property and prior to or in conjunction with site plan approval on the Community Center portion of the Property (as shown on Exhibit B), the Applicant shall prepare and record restrictive covenants (the ~Covenants") with respect to each portion of the Property that provide for review of the architectural treatment of the buildings by an architectural control committee (the "ARC"). Review by the ARC shall be outlined in the Covenants. The recorded Covenants shall incorporate a copy of the Commonwealth Centre Design Guidelines (the "Guidelines") attached as Exhibit A. These Guidelines shall not be changed for a period of ten (10) years from the date of the issuance of the first building permit on the Property. Notice of the ARC's approval shall accompany plans submitted to the County for building permit approval. The ARC shall include, in addition to the Applicant's representatives and property owners, one member from the Brandermill community selected by the Board of the BCA and one member from Ashbrook selected by the Ashbrook Community Association. 126 2/25/98 o 10. 1t. Ail buildings constructed on the Property shall be compatible in architectural style, materials, colors and details. Franchise-type out-parcel buildings shall also be compatible in the architectural style, materials, colors and details which predominate on the Property. Uses permitted shall be those uses permitted by-right and those permitted with restrictions and accessory uses in the C-4 District except that the following uses shall not be permitted: a Dry cleaning plants Funeral homes or mortuaries Golf courses Material reclamation receiving centers Moving companies One temporary mobile home as defined in the I-1 section of the ordinance for uses permitted with certain restrictions Residential townhouse and multifamily The following restricted uses restricted as follows: are shall be further so bo c o do Motor vehicle rentals if it is accessory to a permitted use. Blending, mixing and compounding of manufactured goods if it is accessory to a permitted use. Uncovered continuous outdoor display if it: I. is accessory to another use; ii. limited to a total of 10,000 square feet of area on the Property at any one time; iii. and, the design, location, and treatment is approved by the Planning Department at the time of site plan review. Prepared food and fruit and vegetable vendors or outdoor Christmas tree sales subject to approval of the design, location, and treatment by the Planning Department at the time of site plan review. And the following additional use shall be further restricted: e o If permitted by conditional use, outdoor public address systems as long as they are not audible at the Property line of the Project. For the area of the Property adjacent to Parcel 24 on Tax Map Number 62-11(1)[GPIN 736-676-7068] shown on Exhibit B and outside the area of the 100 year water surface elevation of the lake, there shall be a one hundred (100) foot setback for all buildings, inclusive of the buffer. For the area of the Property adjacent to Parcel 24 on Tax Map Number 62-11 (1) [GPIN 736-676-7068] and outside the area of the 100 year water surface elevation of the lake, there shall be a 35 foot buffer provided along the Property ].27 2/25/98 12. 13. 14. 15. 16. 17. line as identified on Exhibit B. The buffers may be graded and replanted or left in a natural state. Landscaping in the buffer shall be planted at 1.5 times the density of perimeter landscaping C as outlined in the Development Standards Manual. For the area of the Property adjacent to Parcel 24 on Tax Map Number 62-11(1) [GPIN 736-676-7068] shown on Exhibit B and outside the area of the 100 year water surface elevation of the lake, there shall be a 50 foot setback for parking lots and drive aisles, inclusive of the buffer. In order to protect the viewshed from the existing office building to the Property, the Applicant shall provide additional landscaping, architectural elements, and/or other features on or adjacent to the improvements constructed on the Property. This area of protection shall be identified as the area northwest of the lake adjacent to Parcel 24 on Tax Map Number 62-11 (1) [GPIN 736-676-7068] beginning at a point on the Property line adjacent to Route 288 and extending towards Commonwealth Centre Parkway for a distance of approximately five hundred (500) feet as shown on Exhibit ~. Features in this area may consist of planted or naturally vegetated areas, landscaped berms, decorative fencing or walls, or building architectural elements, including the wall of the buildings and/or garden centers, or a combination thereof. An open plaza shall be provided by the Applicant. The plaza shall be a minimum of 5,000 square feet in size and shall be linked to the pedestrian network. The purpose of the plaza is to provide a location for uses such as civic and community events, special commercial events, cultural activities, or passive recreation. The plaza area shall be designed with decorative paving, landscaping, lighting or seating to accommodate such activities. The pedestrian pathways shall include amenities benches, trees and/or landscaping, decorative benches and trash containers. such as paving, Any open basins required for water quantity or quality control located on the Property shall be designed as wet ponds and shall be landscaped or otherwise improved so that the facilities become visual enhancements to and amenities for the uses developed on the Property. The landscaping plan for such ponds shall include landscaping adjacent to the ponds as well as aquatic and sub-aquatic plantings. At the time of site plan review, a plan depicting these requirements shall be submitted to the Planning Department for review and approval. Freestanding business identification signs shall be monument style signs. Except for logos or sign faces with copyright or trademark protection or that are registered by the state corporation commission, all business signs shall employ the same color selected by the Applicant. 128 2/25/98 18. 19. 20. 21. Traffic calming measures shall be used in critical locations to slow traffic and protect pedestrian activity at the Destination Center and the Community Center as approved by the Chesterfield County Department of Transportation ("CDOT"). The exact design and locations shall be approved by CDOT. Any lighting fixture mounting located on the Property shall not exceed a height of thirty-five (35) feet. The loading docks for any tractor-trailers shall be located so as to minimize impact on Hunter Chase Apartments. The exact locations shall be approved by the Planning Department at the time of site plan review. To provide an adequate roadway system, prior to the issuance of a certificate of occupancy for any building on the Property, the Applicant shall be responsible for substantially completing, as determined by CDOT, the following improvements and rights-of-way dedications. The Applicant shall thereafter diligently and promptly complete such work. If any road improvement is provided by others then that specific requirement set forth below shall be deemed satisfied. The road improvements shall be as generally shown on Exhibit B/the VHB Site Plan or any other plan approved by CDOT which incorporates comparable improvements. a o Design and construction of Commonwealth Centre Parkway relocated (~Commonwealth Centre Parkway Relocated") as a four (4) lane divided typical section from its intersection with Hull Street Road to the eastern property line as generally shown on the ~HB Site Plan; Design and construction of an eight (8) lane typical section [i.e. three (3) southbound lanes and five (5) northbound lanes] for Commonwealth Centre Parkway Relocated at its intersection with Hull Street Road as generally shown on the VHB Site Plan; C o Design and construction of a new access acceptable to CDOT from Hunter Chase Apartments to Commonwealth Centre Parkway Relocated; do Design and construction of dual left turn lanes along westbound lanes of Hull Street Road at the Commonwealth Centre Parkway Relocated intersection; e o Design and installation of traffic signalization improvements at the intersection of Hull Street Road and Commonwealth Centre Parkway Relocated to accommodate the road improvements specified in subparagraphs a. through d. above; and 129 2/25/98 22. 23. f o Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above subject to the following limitations: In the event the Applicant is unable to acquire the right-of-way necessary for the road improvements as described above, the Applicant may request, in writing, the County to acquire such right-of-way as a public road improvement. Ail costs associated with the acquisition of the right-of-way shall be borne by the Applicant. In the event the County chooses not to assist the Applicant in acquisition of the "off-site" right- of-way, the Applicant shall be relieved of the obligation to acquire the "off-site" right-of-way, and only provide the road improvement that can be accommodated within available right-of-way as determined by CDOT. Prior to any site plan approval, or within sixty (60) days after a request by the County, whichever first occurs, the following rights-of-way shall be dedicated, free and unrestricted, to Chesterfield County through the Property; a. Ninety (90) foot wide right-of-way for Commonwealth Centre Parkway Relocated; and bo Ninety (90) foot wide east/west major arterial Road"). right-of-way for the (the "Collector Stub To provide an adequate roadway system, the Applicant shall be responsible for the following: Construction of approximately 500 linear feet of a two (2) lane road for the Collector Stub Road from Commonwealth Centre Parkway towards the western property line; bo Construction of additional pavement along Commonwealth Centre Parkway Relocated and Collector Stub Road at each approved access to provide left and right turn lanes, based on CDOT standards; C · Exclusive of the requirement in 21.e. above, full cost of traffic signal installation along Commonwealth Centre Parkway Relocated and Collector Stub Road, if warranted based on CDOT standards; and do Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. 130 2/25/98 24. 25. 26. 27. Prior to any site plan approval, a phasing plan for the road improvements identified in this proffer 23 shall be submitted to and approved by CDOT. For traffic planning purposes, the maximum density of the Property shall be 650,000 square feet of shopping center, 55,000 square feet of movie theater with matinee, and 10,000 square feet of high turn-over sit down restaurant, as outlined in the transportation study entitled "Traffic Analysis For Triangle With Proposed Commonwealth Centre" prepared for Faison Development by Dexter R. Williams and dated September 5, 1997 or, equivalent densities as approved by CDOT. Prior to any site plan approval, an access plan (generally consistent with VHB Site Plan) for Commonwealth Centre Parkway Relocated and the Collector Stub Road shall be submitted to and approved by the CDOT. Access to the Property shall conform to the approved access plan. The Applicant shall pay an additional sum as described in this condition, in cash, to assist in constructing future road improvements, in accordance with the County's Capital Improvement Program, to the Hull Street Road corridor in the vicinity of the Property. This contribution is necessary to address the impact created within the service district by this project. The total cash contribution shall be $550,0o0. At the time designated below, for facilities identified in the County's Capital Improvement Program, the Applicant shall make the following cash payments to the County of Chesterfield: Upon the first to occur of (I) thirty (30) days after the approval of any final site plan on the Property, or (ii) December 31, 1998, the Applicant shall make a cash payment of $250,000; and bo Upon the first to occur of (I) thirty (30) days after the issuance of any building permit on the Property, or (ii) June 30, 1999, the Applicant shall make a cash payment of $300,000. If the amounts described above are not expended for the purposes designated within fifteen years from the date of payment, they shall be returned in full to the payor. The unenforceability, illegality, elimination, revision or amendment of any proffer set forth herein, in whole or in part, shall not affect the validity or enforceability of the other proffers or the unaffected part of any such proffer. · 31 2/25/98 28. Ail building mounted business identification signs located on the rear of the buildings shall conform to the Zoning Ordinance requirements. No Development Standards Waiver or variance for the business identification signs located on the rear of the buildings shall alter this condition. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs. Humphrey recognized members of Boy Scout Troop 801, sponsored by Southminster Presbyterian Church, who were present at the meeting. 18. ADJOURNMENT On motion of Mr. Barber, seconded by Mr. McHale, the Board adjourned at 8:20 p.m. until March 11, 1998 at 3:30 p.m. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. La~ B. Ramsey / County AdministratoF Kenny B. Humphrey Chairman 132 2/25/98