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03-11-1998 MinutesBOARD OF SUPERVISORS MINUTES March 11, 1998 Supervisors in Attendance: Mrs. Renny B. Humphrey, Chairman Mr. Arthur S. Warren, Vice Chrm. Mr. Edward B. Barber Mr. Harry G. Daniel Mr. J. L. McHale, III Mr. Lane B. Ramsey County Administrator 98-133 Staff in Attendance: Colonel Carl R. Baker, Police Department Dr. William Bosher, School Board Superin. Mr. Craig Bryant, Dir., Utilities Ms. Marilyn Cole, Asst. Asst. County Admin. Ms. Becky Dickson, Dir., Human Resource Mgmt. Chief F. W. Dolezal, Fire Department Mr. William D. Dupler, Building Official Ms. Karla Gerner, Dir., Human Resource Mgmt. Mr. Michael Golden, Dir., Parks and Recreation Mr. Russell Harris, County Ombudsman Ms. Tammy D. Haskins, Acting Clerk to the Board Mr. Thomas E. Jacobson, Dir., Planning Mr. Donald Kappel, Dir., Public Affairs Ms. Mary Lou Lyle, Dir., Accounting Mr. R. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Gary R. McLaren, Dir., Economic Development Mr. Steven L. Micas, County Attorney Mr. Richard Nunnally, Extension Agent Mr. F. O. Parks, Dir., Information Systems Tech. Mr. Francis M. Pitaro, Dir., General Services Ms. Karen F. Russell, Risk Manager Major Garland Stafford, Sheriff's Department Mr. James J. L. Stegmaier, Deputy Co. Admin., Management Services 3/11/98 Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Mrs. Humphrey called the regularly scheduled meeting to order at 3:35 p.m. 1, APPROVAL OF MINUTES On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the minutes of February 25, 1998, as submitted. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 2, COUNTY ADMINISTRATOR'S COMMENTS There were no County Administrator's Comments. 3. BOARD COMMITTEE REPORTS Mr. Warren stated that Governor James S. Gilmore, III visited the County on March 8, 1998 and announced that a new industry -- Capital One, will soon be locating to the County. He further stated that this new industry will be an asset in advancing Chesterfield County. REQUESTS TO POSTPONE ACTION, ADDITIONS, OR CF~ANGES IN THE ORDER OF PRESENTATION On motion of Mr. Warren, seconded by Mr. Barber, the Board added Item 8.B.1. e., Adoption of Resolution Supporting a Permanent Site for the Governor's School for Government and International Studies to follow Item 8.B.l.d., Adoption of Resolution Authorizing the County Administrator to Apply for Virginia Juvenile Community Crime Act Funds; added Item 8.B.12., Authorization for the Parks and Recreation Department to Apply for a Conditional use Permit for a Golf Court at Ironbridge Park to follow Item 8.B.11.b., Approval of Change Order to Shoosmith Brothers, Incorporated for Site Improvements at the Southern Area Transfer Station; moved Item 5., Resolution Recognizing Volunteer Firefighter William J. Kofron to follow Item 8.B.l.e.; and added Item 10.C., Executive Session Pursuant to Section 2.1- 344A.7. CQde of Virginia, 1950, as Amended, for Consultation With Legal Counsel and Briefing by Staff Members Regarding Legal Matters Affecting Compensation in the Police Department and, adopted the Agenda, as amended. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-134 3/ 1/98 5. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no Resolutions and Special Recognitions at this time. 6, WORK SESSIONS O FY99 PROPOSED BUDGET Mrs. Dickson presented an overview of the County's FY99 proposed budget including the schedule of budget work sessions and major factors reflected in the proposed FY99 Budget consisting of continuing the financial customer service and quality objectives established by the Board of Supervisors; supporting the seven established County-wide strategic goals; allowing for a decrease in the real estate tax rate to $1.08; funding performance-based salary adjustments for eligible employees at an average of 3.5 percent; funding the reserve for capital projects and the second phase of the bond referendum as approved by the voters in November; allocating 70.9 percent of net property tax revenue to schools and providing an increase of $10.2 million in total school funds; and maintaining current service levels while leaving a number of priority items unfunded. She then reviewed improvements implemented or continued in the FY99 budget including consolidating and enhancing schools grounds maintenance; strong community policing efforts; the Community Enhancement Program; School resource police officer program being in all nine County high schools; targeting tax reductions including tax relief for the elderly and handicapped, enterprise zone, and BPOL tax reductions; a proposed $302.7 million Capital Improvement Program; providing approximately $1.68 million in local match funding for State and federal law enforcement grants; implementing a day reporting center in Community Corrections Services to provide a correctional alternative for identified offenders; implementing a property maintenance program to promote neighborhood preservation; and continued funding of Comprehensive Services to provide foster care and other services to children in need. She then reviewed major challenges including funding the operating impact as voter approved referendum projects are built and completed; managing the change from a community which focuses primarily on rapid growth to one concerned also with preserving the quality of changing neighborhoods; striving constantly to enhance economic development in order to balance the burden of funding needed services; continuing to keep Chesterfield's crime rate the lowest in the region; striving to meet objectives of the Board of Supervisors; and increasing local match funding for State and federal law enforcement grants. She then reviewed FY96 expenditures per capita (general government - excluding schools and utilities); FY96 employees per 1,000 population (general government - excluding schools and utilities); percent increase in demand for services from FY91-FY97; and FY99 proposed budget tax rates and noted that the real estate tax rate is set at $1.08, effective June, 1998. She stated that the total FY99 proposed budget is $621,398,700 and then reviewed FY99 versus FY98 General Fund revenues; FY99 General Fund sources; FY99 98-135 3/11/98 versus FY98 General Fund expenditures; FY99 General Fund uses; FY99 proposed new positions; and FY99 proposed fee changes. When asked, she stated that the Planning Department fee increase is being reserved to offset future costs related to implementing the County's Development Information System. She explained that the increases were not being used to cover operating expenses within the department. Mr. Daniel clarified that the amount of money being set aside from the Planning Department fee increase is not for operations, but is somewhat a capital fund to allow for the development of a system that will assist the County in providing better service through the Development Information System. Mrs. Dickson then reviewed FY99 projected General Fund transfer to schools and Chesterfield County strategic goals including providing world-class customer service; being acknowledged for its extraordinary quality of life; being the safest and most secure community of its size in the U.S.A.; being a unifying leader of local government; being the employer of choice; being the model for excellence in government; and being the First Choice business community. Chief Dolezal came forward to make a presentation on the Fire Department's budget. He presented each of the Board members with a video tape confirming lives saved as a result of the Fire Department's smoke detector initiative. He expressed appreciation to the Board for their support in providing the Department with the necessary resources each year. He then presented an overview of the Fire Department and stated that the goal of the Fire Department is to be the safest and most secure community of its size in the U.S.A. He noted that the Department is currently working towards a national certification, through the International City Managers Association and in conjunction with the International Association of Fire Chiefs, in which it hopes to become the first nationally certified Fire Department in the State of Virginia. He then reviewed customer services provided including responding to technical rescue, hazardous materials, and natural disaster calls and providing administrative, emergency, maintenance and logistics, fire and life safety, information, emergency communications, and training and safety services. He then reviewed personnel safety record (annual responses versus injuries) from 1980 to 1997; vehicle safety record; and apparatus accidents per 100,000 miles. He stated that the County was the first locality in the State of Virginia to initiate an agreement with the Virginia Department of Transportation in which all new intersections, installed in Chesterfield County after January 1, 1997, will include the Opticom traffic control equipment, with no expense to the County. He then presented an overview of the Department's FY97 target, FY98 adopted, and FY99 proposed budget; annual responses from 1987 to 1997; and the number of responses to County-wide EMS calls for 1997. He stated that the Department is working to address the issue of reduced fire apparatus staffing due to personnel having to provide advanced life support to individuals being transported to hospitals. He further stated that the goal 98-136 of EMS is to have an EMS unit on the Scene of Priority 1 EMS calls in six minutes or less ninety percent of the time and noted that in 1997, the Department achieved 50 percent of that goal. He stated that the EMS System Study is currently ongoing in which site visits are complete, the first draft of the Study is anticipated to be complete towards the end of this month, and that a presentation to the Board regarding the Study is scheduled for the May, 1998 Board meeting. He noted that the purpose of the EMS Study is to improve service, preserve the volunteer rescue squads, and to totally evaluate the EMS System, which also includes the Department's response goal. Mr. Barber stated that he appreciates the Fire Department wanting to evaluate its response goal, however, he feels that the response goal should be those critical moments between the onset of an emergency and the amount of time that remains in a person's life before they reach emergency medical treatment. He further stated that he feels that the response goal should be to get to that person before that short period of critical time expires. Chief Dolezal stated that he feels the EMS Study will assist in resolving some of the response time issues. He further stated that he feels that the level of service goal of the Department should be obtainable. Mr. Barber stated that the Fire Department should not adjust its goal (to a possible nine or ten minutes versus six minutes) in an effort to achieve a higher percentage rate. He further stated that he feels that the strain created by the response time goal on the Fire Department's budget needs to be addressed and the affect that it has on the Department being able to reach somebody in the proper amount of time. There was brief discussion relative to the Fire Department measuring its response time from the time 911 is accessed, which includes Communications Center time to receive the call, Center transmit time, and the time it takes EMS units to mark enroute to the emergency. Chief Dolezal stated that two significant changes have been made with the assistance of the County's Volunteer Fire Chiefs, the first being a change in volunteer training standards that allows volunteer recruits to graduate with the same training standards as career employees and the second being a different approach being taken in regards to volunteer staffing issues, which will maximize the County's volunteer resources. He further stated that a strength of the volunteer system is its ability to expand during periods of high demand. He noted two policies are currently in place including Signal 15 Bravo, which relates to the volunteer fire departments, and Signal 15 Charlie, which relates to volunteer rescue squads, and briefly described the process of how these Signals operate. He stated that the County's Fire and EMS system responded to 374 calls for service during Hurricane Fran, noting that this was the highest one-day total in the Department's history and stated that this response was possible because of the expanded capabilities provided by 3/11/98 98-137 the County's volunteer Fire and EMS resources. He reviewed major customer service challenges for FY98-FY99 including smoke detectors being placed in every home in the County and all homes having a visible house number at every business and every home in Chesterfield County to allow emergency responders to easily locate citizens. Mr. Barber acknowledged the importance of having visible house numbers. Chief Dolezal then reviewed critical issues including increasing worklaod; EMS Study recommendations; automation issues; volunteer resource utilization; keeping the bond referendum fire/rescue stations on schedule. He then reviewed additional funding requests including staffing for the Centralia Fire/Rescue Station; career staffing for the Bensley, Dale, Chester, and Clover Hill Volunteer Fire Departments; career staffing for the Forest View Volunteer Rescue Squad; emergency vehicle replacement; accelerating the replacement of diesel particulate exhaust removal systems; implementing the automation for fire and rescue stations; purchasing of fire station emergency generators; funding for volunteer rescue squads; funding for the new citizen notification system; and purchasing of technical rescue equipment. He stated that the philosophy of the Fire Department is to strive to always leave the customers with more than they expected. When asked, Chief Dolezal stated requested funds for the volunteer rescue squads ($297,000) are new monies that will go towards different sources such as vehicle purchase, maintenance and fuel, cash grants, etc. Mr. Barber stated that the EMS Study will hopefully provide some recommendations to assist the Department with its increased workload and in utilizing volunteer resources. He further stated that the fact remains that the Fire Department's workload is increasing beyond what the EMS Study will provide and that he feels it is important that focus be kept on the increased workload of the Department. He commended Fire Department personnel for the tremendous efforts they provide to the County. There was brief discussion relative to the use of funds for the Citizen Notification System and how the System will operate. There was brief discussion relative to looking into the notification system, currently being used at the Bon Air School for Girls, which notifies the immediate neighborhood in the event that someone may leave the campus. Dr. Bosher came forward to make a presentation on the School Board's budget. He introduced Dr. James Schroeder, Chairman of the School Board. Dr. $chroeder recognized the leadership of the Board of Supervisors and Mr. Ramsey and the decisions it makes which allows Chesterfield County to be a great community in which to live. He stated that the School Board budget totals $319.2 million, unanimously approved by the School Board. He further stated that the School Board has held multiple public hearings 3/1 /98 98-138 for input into its budget. Dr. Bosher presented an overview of the School Board's budget, with the theme of low cost and high performance, noting that Chesterfield spends nearly fifteen percent less per pupil than the State average and has the lowest per pupil spending of the ten largest divisions in the State and that Chesterfield's scores on standardized achievement tests are five to twenty-five points above the State and national averages. He then reviewed the School's Budget comparison from FY98 to FY99 and stated that the FY99 total advertised School Board budget is $319,210,900. He then reviewed FY99 operating revenues and FY99 operating expenditures. He then reviewed funding requirements including pay increases; increases in benefits; debt service; growth; State funded staff development; and 3.5 percent pay increases. He then reviewed areas of focus including high academic standards; accountability; safe and orderly schools; technology; and parent and community involvement. He then reviewed funding of high academic standards for middle school restructuring; textbook adoptions; elementary teachers; elementary gifted centers; preschool initiative; international education; Japanese instruction (VSEN); dual enrollment (JTCC); PSAT; and evaluation of senior writing. He then reviewed funding for accountability including school report cards. He then reviewed funding for facility coordinators, grounds maintenance, trailers, technology coordinators, computer replacement and upgrade schedule, CCPS- Net, and technical support for technology improvements. He then reviewed unfunded requests including technology coordinators; summer technology training; additional materials for secondary science; automotive technology labs; automated manufacturing labs; revised bus schedules; and band uniforms. Mr. Daniel stated that there may be additional State funds from the General Assembly that come into the County, on a per student basis, and for capital expenditures. Mr. Warren stated that when the General Assembly completes its session, he would like to see that the Board receives any pros and cons as a result of funding decisions, noting that as soon as the County receives this information, the better position the Board will be in for finalizing and improving a budget that is good for everyone. He acknowledged the tremendous efficiencies that have been made to the School System over the past year and inquired as to whether there are any additional areas in which efficiencies could be realized. When asked, Dr. Bosher stated that 380 new students are projected to come into County schools during FY99. There was brief discussion relative to student growth in the County and how it relates to staff planning statistics. Mr. Barber stated that he did not support advertising the reduction in the real estate tax rate before the public hearing. He further stated that he would like to know if the decrease in the tax rate has consequences for the School Board budget because he is not going to advocate for the full funding if the School Board can come to the Board and say it has a small 3/11/98 98-139 discrepancy and that it can make its budget workable with the tax rate decrease. Dr. Bosher stated that the tax rate decrease does have consequences and that, in reality, he would have liked to have had a better sense corporately of what the target was with which the School Board was working. He further stated that he respects the comments expressed by Mr. Barber and that it is the School Board's responsibility to work within the Budget that is approved. Mr. Barber clarified that the School Board has chosen to submit to the Board of Supervisors the full budget, under the idea of the $1.09 tax rate, and that the full budget was what Dr. Bosher presented to the Board this afternoon. When asked, Dr. Bosher stated that if there are no additional resources from the State or from the Board of Supervisors, the School Board would be obligated to rework its priorities. He further stated that if reductions have to take place in the School budget, he would recommend delayed funding for some technology coordinators; not to accelerate implementation of the facility coordinators; and delayed funding for equipment replacement. Mr. McHale stated that he is delighted to see that the attention is being focused in the budget to the challenges of modern manufacturing and that it gives him much confidence that the County is paying attention to the changing needs of the marketplace. Mr. Warren commended Dr. Schroeder on his leadership and responsiveness to the needs of the School System and expressed appreciation to him for his attendance at this meeting. 7. DEFERRED ITEMS There were no Deferred Items at this time. 8. NEW BUSINESS 8.A. APPOINTMENTS On motion of Mr. McHale, seconded by Mr. McHale, the Board suspended its rules at this time to allow simultaneous nomination/appointment of a member to serve on the John Tyler Community College Local Board. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. On motion of Mr. Daniel, seconded by Mrs. Humphrey, the Board suspended its rules at this time to allow simultaneous nomination/appointment of Mr. John L. Grohusky, representing the County at-large, to serve on the John Tyler Community College 3/1 /98 98-140 Local Board, whose term is effective immediately and will expire June 30, 1999. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. (It is noted that Mr. Grohusky is filling a vacancy due to the resignation of Ms. Marilyn Tavenner.) 8.B. CONSENT ITEMS 8.B.1. ADOPTION OF RESOLUTIONS 8.B,I,&, RECOGNIZING APRIL, 1998 AS "CHILD ABUSE PREVENTION MONTH" On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, child abuse and neglect is a reality that touches all segments of the community of Chesterfield County; and WHEREAS, Chesterfield County is committed to supporting families through community efforts that will prevent child abuse and neglect; and WHEREAS, there are numerous dedicated individuals and organizations in Chesterfield County who work daily to break the cycle of child abuse and neglect and to develop resources for families; and WHEREAS, the professional community works collaboratively to strengthen and facilitate services to preserve families; and WHEREAS, the Chesterfield County Board of Supervisors recognizes and supports the efforts to resolve the issue of child abuse and neglect and to promote services to strengthen families in our locality. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes April, 1998 as ~Child Abuse Prevention Month". AND, BE IT FURTHER RESOLVED, that the Board expresses its appreciation to all those professionals for their dedication to working with families and that this resolution be called to the attention of all citizens. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-141 3/11/98 8.B.l,b, RECOGNIZING MRS, EDITH A. TURNER UPON HER RETIREMENT On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the resolution: WHEREAS, Mrs. Edith A. Turner has faithfully served Chesterfield County for seventeen years as Senior Account Clerk for the Chesterfield County Public Library; and WHEREAS, by providing quality public service in Library Administration, Mrs. Turner has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Mrs. Turner has shown extensive knowledge regarding the County and its programs and the ability to relate that to others while carrying out her accounting and payroll duties; and WHEREAS, Mrs. Turner's desire to do a good job has been a primary factor in motivating her to perform at a very high level while always striving for excellence; and WHEREAS, Mrs. Turner has served the Chesterfield County Public Library with dedication, loyalty, and integrity. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Mrs. Edith A. Turner, expresses appreciation for her dedicated service to the County, and extends their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Turner and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.B.i.c. DESIGNATING ROBIOUS AND NASH ROADS AS THE COUNTY'S FY99 C~RSTERFIELD ROAD FUND PROJECTS AND TRANSFER OF FUNDS On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Section 33.1-75 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,000 whichever is greater of funds received by it during the current fiscal year pursuant to the ~State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; and 98-142 3/1 /98 WHEREAS, the Chesterfield County Board of Supervisors anticipates appropriating $500,000 for the Chesterfield Road Fund with the adoption of the FY99 Appropriation Resolution; and WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $500,000 is the maximum amount of Chesterfield County funds that will be matched by the State during FY99. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors anticipates appropriating $500,000 to be matched by the State for the FY99 Chesterfield Road Fund (Revenue Sharing Program). AND, BE IT FURTHER RESOLVED, that the matched funds be allocated to the following projects: $774,618 Robious Road from Midlothian Turnpike to Woodmont Drive Preliminary Engineering, Right-of-Way, and Construction ($387,309 VDOT and $387,309 County) $225,382 Nash Road from Morrisett Road to Woodpecker Road Preliminary Engineering, Right-of-Way, and Construction ($112,691 VDOT and $112,691 County) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .B.1 .d. AUTHORIZING THE COUNTY ADMINISTRATOR TO APPLY FOR VIRGINIA JUVENILE COMMUNITY CRIME ACT FUNDS On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: Authorizing the County Administrator to submit a grant and service plan under the Virginia Juvenile Community Crime Control Act for community-based supervision of juveniles on probation. WHEREAS, the Virginia General Assembly enacted the Virginia Juvenile Community Crime Control Act ("the Act"), effective January 1, 1996; and WHEREAS, the purpose of the Act is to establish balanced, community-based systems of sanctions, programs and services for juvenile offenders; and WHEREAS, the County of Chesterfield has developed a plan for services to juvenile offenders, in conjunction with Juvenile Probation of the 12th District Court Service Unit; and WHEREAS, the County commits to the maintenance of effort funding in order to receive funding under the Act for fiscal year 1998-99. NOW, THEREFORE BE IT RESOLVED, by the Board of Supervisors of Chesterfield County that the County of Chesterfield supports 98-143 3/11/98 the submission of a plan to the Department of Juvenile Justice for services to juvenile offenders through the Virginia Crime Control Act. That the County Administrator be, and is hereby, authorized to execute the necessary documents on behalf of the County. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,B.l.e. SUPPORTING A PERMANENT SITE FOR THE GOVERNOR'S SCHOOL FOR GOVERi~ENT AND INTERNATIONAL STUDIES On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the Governor's School for Government and International Studies is currently located in Richmond's Thomas Jefferson High School; and WHEREAS, the Site Selection Committee for the Governor's School is considering moving the school to the Maggie L. Walker High School building; and WHEREAS, the Maggie L. Walker High School site is centrally located in the region and is in close proximity to various community institutions that could supplement the educational program of the Governor's School; and WHEREAS, the Richmond City Council has committed to dedicating the Maggie Walker building and the surrounding grounds to the Governor's School for its permanent site; and WHEREAS, the Richmond City Council has requested support from localities in the Greater Richmond area; and WHEREAS, a unique funding arrangement has been presented including reducing the estimated cost of the project to $12.2 million through the use of State and federal historic tax credits and raising private funding in the amount of $4 million for the project, leaving an estimated amount of $8.2 million to be shared among participating jurisdictions; and WHEREAS, the Chesterfield County School Board has indicated its support for the construction and renovation of the Maggie L. Walker High School as the permanent location for the Governor's School; and WHEREAS, the support of this project will enhance regional cooperation. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its support and commitment for the move of the Governor's School for Government and International Studies to the historic Maggie L. Walker High School site in Richmond. 98-144 AND, BE IT FURTHER RESOLVED, that the County will support the Chesterfield County School Board in its share of planning monies for the initial planning phase of this project and will continue to support the project under the conditions which have been presented to the participating jurisdictions. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 0 RECOGNIZING VOLI/NTEER FIREFIGHTER WILLIAM J, KOFRON FOR HIS SERVICE TO THE COUNTY On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Mr. William J. Kofron began his service in Chesterfield County as a volunteer firefighter with the Matoaca Volunteer Fire Department on February 1, 1962 and has served the County for thirty-six years; and WHEREAS, Mr. Kofron devoted his personal time -- serving as a training officer, captain, and as secretary and treasurer for his community's volunteer fire department; and WHEREAS, by working with volunteer and career fire department members to provide emergency services for the citizens of Chesterfield County, Mr. Kofron has symbolized the type of volunteer this County seeks. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Mr. William J. Kofron, expresses the appreciation of all residents for his dedicated service to the County, and extends their best wishes in his future endeavors. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Kofron and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.B.2. AUTHORIZATION FQR SOCIAL SERVICES TO APPLY FOR A VIRGINIA FAMILY VIOLENCE PREVENTION PROGRAM/CHILD ABUSE AND NEGLECT PREVENTION GRA/~T AND APPROPRIATION OF FUNDS On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the Department of Social Services to apply for a grant proposal for funding from the Virginia Family Violence Prevention Program/Child Abuse and Neglect Prevention, in the amount of $32,672, and authorized the appropriation of such funds as awarded to provide twelve months salary and benefits for the Families First position of Early Childhood 3/ /98 98-145 Specialist/Family Assessment Worker. full-time position was created July 1, funded by this Grant.) (It is noted that this 1997 and is currently Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.B.3. TRANSFER OF THREE CENT ROAD FUNDS 8.B.3 .a. MIDLOTHIAN DISTRICT FOR THE INSTALLATION OF A GUARDRAIL ON HUGUENOT ROAD AT THE MINNIELAND CHILD DEVELOPMENT CENTER On motion of Mr. McHale, seconded by Mr. Barber, the Board transferred $4,000 from the Midlothian District Three Cent Road Fund to assist the Virginia Department of Transportation with funding the installation of a guardrail on Huguenot Road at the Minnieland Child Development Center. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .B.3 .b. BERMUDA DISTRICT TO PURCHASE SOFTBALL EQUIPMENT FOR USE BY T~ BELLWOOD QUAIL OAKS ATHLETIC ASSOCIATION AND OTHER PARTICIPANTS IN THE COUNTY'S SOFTBALL PROGRAM On motion of Mr. McHale, seconded by Mr. Barber, the Board transferred $1,500 from the Bermuda District Three Cent Road Fund to the Parks and Recreation Department to purchase softball equipment for use by the Bellwood Quail Oaks Athletic Association and other participants in the County's softball program. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .B.4. APPROVAL OF PRIORITY LIST OF HIGHWAY PROJECTS AND STATEMENT REGARDING CHESTERFIELD'S PRIMARY AND INTERSTATE ROAD CONSTRUCTION NEEDS After brief discussion, on motion of Mr. McHale, seconded by Mr. Barber, the Board approved the priority list of highway projects; authorized the Chairman of the Board to present the statement regarding Chesterfield's primary and interstate road construction needs at Virginia Department of Transportation's public hearing; and authorized staff to forward the priority list and statement to Chesterfield's Legislative Delegation. (It is noted that a copy of the priority list of highway projects and statement are filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-146 8.B,5, AWARD OF CONSTRUCTION CONTRACTS 8.B.5 .a. TO GERALD K. MOODY T/A SOUTHERN CONSTRUCTION COMPANY FOR THE BURROUGHS STREET WATER LINE REHABILITATION PROJECT On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the County Administrator to enter into a contract with Gerald K. Moody T/A Southern Construction Company, in the amount of $154,982.72, and authorized the appropriation of additional funds, in the amount of $75,000, for the Burroughs Street Water Line Rehabilitation Project and authorized the County Administrator to execute the necessary documents. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,B,5.b, TO J.E. LIESFELD CONTRACTOR, INCORPORATED TO CONSTRUCT PHASE II OF THE CLOVERHILL SPORTS COMPLEX On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the County Administrator to enter into a contract with J. E. Liesfeld Contractor, Incorporated, in the amount of $1,135,092, to construct Phase II of the Cloverhill Sports Complex. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.B.6. REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT SEWER EASEMENT ACROSS PROPERTY OF PRICESMART, INCORPORATED On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a sixteen foot sewer easement across property of Pricesmart, Incorporated. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,B,7. APPROVAL OF REVISED UTILITIES CONTRACT FOR WOOLRIDGE ROAD BAPTIST CHURCH On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a revised utilities contract for Woolridge Road Baptist Church - Contract Number 90-0455, which project includes 865 L.F. ± of sixteen inch oversized water lines as follows: Developer: Richmond Baptist Association, Incorporated Contractor: Shoosmith Brothers Construction Co., Inc. Contract Amount Estimated Total - $91,714.76 Total Estimated County Cost: 98-147 3/11/98 Water (Oversizing) (Cash Refund) Estimated Developer Cost: Code: (Oversizing) District: Matoaca $23,842.76 $67,872.00 5B-572WO-E4C Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.B.8. CONVEYANCE OF AN EASEMENT TO COLUMBIA GAS OF VIRGINIA FOR INSTALLATION OF A GAS LINE TO THE PROCTORS CREEK WASTE WATER TREATMENT PLANT On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Incorporated for the installation of a gas line to the Proctors Creek Waste Water Treatment Plant. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.B,9. REQUESTS FOR PERMISSION 8.B.9.a, FROM ROCKWOOD GOLF PARTNERS TO CONSTRUCT A MINIATURE GOLF PARK WITHIN EXISTING WATER AND SEWER EASEMENTS On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from Rockwood Golf Partners, L.L.C. to construct a miniature golf park within existing water and sewer easements, subject to the execution of a license agreement. (It is noted that a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.B.9.b. FROM BILLINGS DEVELOPMENT CORPORATION TO INSTALL A PRIVATE DRAIN FIELD LINE WITHIN A FIFTY FOOT UNIMPROVED RIGHT-OF-WAY KNOWN AS LAURA ROAD On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from Billings Development Corporation to install a private drain field line within a fifty foot right-of- way known as Laura Road, subject to the execution of a license agreement. (It is noted that a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-148 8.B,10, APPROVAL OF PURCHASE OF A PARCEL OF LAND LYING NORTH OF WOODPECKER ROAD FOR THE MATOACA HIGH SCHOOL SITE FROM DUVAL INVESTMENTS, INCORPORATED Mrs. Humphrey noted that this purchase was the largest item on the Bond Referendum and is the first phase of land acquisition for the Matoaca High School site. She expressed appreciation to the Board for their support of this issue. On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the purchase of a parcel of land containing 157 acres, more or less, lying north of Woodpecker Road, in the amount of $3,000 per acre plus closing and acquisition costs, estimated at $12,000 for the new Matoaca High School site; appropriated school cash proffers collected to-date, south of 360, in the amount of $231,700; and authorized the County Administrator to execute the sales contract and deed. (It is noted that a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,B,11. APPROVAL OF CHANGE ORDERS 8.B.11.a. TO TIMMONS FOR THE PUBLIC SAFETY TRAINING CENTER LOCATED IN ENON On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a change order, in the amount of $139,135, to the Timmons design contract, for changes in the design of portions of the Public Safety Training Center located in Enon. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.B.11,b, TO SHOOSMITH BROTHERS, INCORPORATED FOR SITE IMPROVEMENTS AT THE SOUTHERN AREA TRANSFER STATION On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a change order, in the amount of $27,781.81, to Shoosmith Brothers, Incorporated, for additional site improvements at the Southern Area Transfer Station. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-149 3/11/98 8 .B.12. AUTHORIZATION FOR THE PARKS AND RECREATION DEPARTMENT TO APPLY FOR A CONDITIONAL USE PERMIT FOR A GOLF COURSE AT IRONBRIDGE PARK On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the Parks and Recreation Department to apply for a conditional use permit for a golf course and accessory uses at Ironbridge Park. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS MR, DON PAVELL REGARDING CHANGING OF BOARD OF SUPERVISORS RULES OF PROCEDURE AND PROPER DISPLAYING OF FLAGS Mr. Don Pavell stated that he had the opportunity to speak before the School Board regarding the proper displaying of flags on March 9, 1998. He displayed two flags and described the comparison between the two American flags and expressed concerns relative to there being improper displaying of flags. He stated that some of the flags being displayed are not lawful, civil American flags because of their dimensions and the manner in which they are being flown. He suggested that County staff address this issue and bring everything into compliance. Mr. Pitaro stated that he would work with Mr. Pavell regarding this issue. 10. REPORTS On motion of Mr. McHale, seconded by Mr. Barber, the Board accepted the following reports: A report on Developer Water and Sewer Contracts and a status report on the General Fund Balance; Reserve for Future Capital Projects; District Road and Street Light Funds; Lease Purchases; and School Board Agenda. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 10.C, EXECUTIVE SESSION PURSUANT TO SECTION 2.1-344A.7, CODE OF VIRGINIA, 1950, AS AMENDED, FOR CONSULTATION WITH LEGAL COUNSEL AND BRIEFINGS BY STAFF MEMBERS REGARDING LEGAL MATTERS AFFECTING COMPENSATION IN THE POLICE DEPARTMENT On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board moved Item 10.C., Executive Session Pursuant to Section 2.1- 344A.7. Code of Virginia, 1950, as amended, for consultation with legal counsel and briefings by staff members regarding legal matters affecting compensation in the Police Department to follow Item 17., Remaining Mobile Home Permits and Zoning Request. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 3/11/98 98-150 Reconvening: On motion of Mr. Barber, seconded by Mr. McHale, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Executive Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, I) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification applies, and ii) only such public business matters as were identified in the Motion by which the Executive Session was convened were heard, discussed, or considered by the Board. No member dissents from this certification. The Board being polled, the vote was as follows: Mr. McHale: Aye. Mr. Daniel: Aye. Mr. Barber: Aye. Mrs. Humphrey: Aye. Mr. Warren: Aye. 11. DINNER On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board recessed to the Administration Building, Room 502, for a dinner meeting with the volunteer District Fire Chiefs. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. Warren welcomed everyone to the meeting and introductions were made of those present. Each District Chief present then briefly described ongoing projects, challenges, initiatives, and accomplishments taking place in the fire stations. Mr. McHale commended the Volunteer Fire Chiefs for their efforts and for the enormous capabilities that volunteers provide to the County. 98-151 3/11/98 District Chief Lonnie Miller expressed appreciation for the opportunity for the District Fire Chiefs to meet with the Board. He recognized Chief Dolezal and stated that the District Chiefs will miss Chief Dolezal's services and commended him on his outstanding service as Fire Chief of Chesterfield County. He then reviewed 1997 results including the number of volunteer staffed units; emergency staffed hours; training hours; percent of increase in membership; retention rate; and safety issues. He stated that major decisions have been made regarding restructuring of training standards and response modes. He stated that the goal of the volunteer fire departments is to be the best, most innovative combination emergency response organization and briefly reviewed operational concept changes. He then reviewed needs to achieve the changes including support from all levels of the Fire Department; commitment from the new Fire Chief; support of the Board of Supervisors; everyone recognizing that change will be a process; and meeting the County's commitment of being the safest, most secure community. Chief Dolezal stated that the future of the volunteers depends on the commitment of everyone as the County moves into the future. Mr. Ramsey expressed appreciation to the District Fire Chiefs for meeting with the Board and for their significant contributions to the County and its citizens. Mr. McHale stated that the efforts discussed would not be possible without the assistance of the volunteers and its District Chiefs. He commended the District Chiefs on their efforts and initiatives and stated that they have the support of the Board of Supervisors. It was generally agreed to adjourn to the Public Meeting Room for the evening session of the Board meeting. Reconvening: 12. INVOCATION Reverend Billy Souther, Chief of Chaplains for the Chesterfield County Police Department, gave the invocation. 13. PLEDGE OF ~T,T,EGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Members of Girl Scout Troop 524 led the Pledge of Allegiance to the Flag of the United States of America. 98-152 3/11/98 14, RESOLUTIONS AND SPECIAL RECOGNITIONS 14 .A HONQRING THE LATE GREGORY MIL0 GOTWALS FOR CONTRIBUTIONS IN PIONEERING INCLUSIVE SERVICES FOR PERSONS WITH DISABILITIES Mr. Golden introduced Mrs. Judy and Mr. Peter Gotwals who were present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Gregory Milo Gotwals was a student at L.C. Bird High School in Special Education classes and had a rare genetic disorder which resulted in many hospitalizations; and WHEREAS, Greg was an active participant in Chesterfield Special Olympics and the Unified Sports Program; and WHEREAS, Greg participated in many Chesterfield County Parks and Recreation programs including a therapeutic camp -- Summer Adventures and Rockwood Nature Club; and WHEREAS, Greg's desire to participate with his peers, without disabilities, pioneered changes in services provided to people with disabilities through Chesterfield Parks and Recreation; and WHEREAS, Greg's easy smile and zest for life educated many to the abilities of people with disabilities and the possibilities of inclusive communities; and WHEREAS, Greg's death, on December 23, 1996, inspired many financial donations to honor his memory. NOW, THEREFORE BE IT RESOLVED, that on April 25, 1998 at 2:00 p.m., the Gregory Milo Gotwals Memorial Pond will be dedicated at the Rockwood Park Nature Center, honoring a brave and courageous young man who impacted those who knew him and the Chesterfield Parks and Recreation Department and its policies to encourage inclusive recreational programming. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Judy and Peter Gotwals, Greg's parents, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. Daniel presented the executed resolution to Judy and Peter Gotwals, accompanied by members of their family, and acknowledged the great contributions and impacts that Greg bestowed upon the County. Mr. Gotwals expressed appreciation for the recognition of their son, Greg. 98-153 3/11/98 14.B, RECOGNIZING THE MATOACA HIGH SCHOOL VARSITY FOOTBALL TEAM FOR THEIR OUTSTANDING ACCOMPLISHMENTS AND SPORTSMANSHIP Mr. Golden introduced Mr. Pat Manuel, Coach, and Assistant Coaches and several members of the Matoaca High School Varsity Football Team, who were present to accept the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical, and emotional development for students; and WHEREAS, Mr. Pat Manuel, Coach of the Matoaca High School Varsity Football Team completed his fifth year as Coach; and WHEREAS, under Mr. Manuel's and his staff's guidance and direction, the 1997 Matoaca Warriors finished the regular season with a 12-1 record; and WHEREAS, the Matoaca Warriors won the Southside District Championship and the Region 1 Double A Championship in Division III; and WHEREAS, the Matoaca Warriors were State semi-finalists in Virginia AA, Division III and have compiled a five-year record of 50-12; and WHEREAS, the citizens of Chesterfield County enjoy and support high school football. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, on behalf of the citizens of Chesterfield County, publicly recognizes the 1997 Matoaca High School Varsity Football Team for their outstanding representation of Chesterfield County, commends them for their splendid sportsmanship, and expresses their best wishes for continued success. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the Matoaca Warriors and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs. Humphrey presented the executed resolution to Coach Manuel and congratulated them on their outstanding achievements. She noted how proud she was of the Team and how much she enjoyed attending their games this past season. Mr. Manuel expressed appreciation for the recognition and introductions were made of the players present at the meeting. 98-154 3/11/98 14 .C. RECOGNIZING THE LATE MR. HORACE SIMS FOR HIS SERVICE TO THE SOLID WASTE ADVISORY COM~ITTEE Mr. Pitaro introduced Mrs. Willette Sims who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Solid Waste Advisory Committee, formerly known as the Recycling Committee, reviews all regional and County programs pertaining to solid waste issues including recycling and solid waste management; and WHEREAS, Mr. Horace Sims was a charter member of the Solid Waste Advisory Committee since 1989 as a representative of the Bermuda District; and WHEREAS, Mr. Sims was instrumental in establishing the County's involvement in the regional Curbside Recycling Program and in addressing many solid waste issues in Chesterfield County; and WHEREAS, Mr. Sims faithfully and diligently performed the duties and discharged the responsibilities incumbent upon him as a member of the Solid Waste Advisory Committee. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the late Horace Sims for his outstanding and dedicated service to the Solid Waste Advisory Committee. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Sims' wife, Willette, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. McHale presented the executed resolution to Mrs. Sims, accompanied by members of her family, expressed appreciation for Mr. Sims faithful and diligent service to the County, and wished them well in the future. Mr. Sims daughter, on behalf of the family, expressed appreciation for the recognition of her father, Horace. 14.D, RECOGNIZING BOY SCOUTS UPON ATTAINING RANKOF EAGLE SCOUT 14.D,1. MR. BRANDON K, DAVIDSON, TROOP 897 On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and 98-155 3/11/98 WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brandon K. Davidson, Troop 897, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Brandon is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Brandon K. Davidson and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Davidson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. Barber presented the executed resolution and patch to Mr. Davidson, accompanied by members of his family, congratulated him upon his outstanding achievements, and wished him well in his future endeavors. 14.D,2. MR. KARL R. SCHLIMMER, TROOP 922 On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and 98-156 3/1~/98 WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Karl R. Schlimmer, Troop 922, sponsored by Bermuda Hundred United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Karl is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Karl R. Schlimmer and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Schlimmer and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. Mr. Barber presented the executed resolution and patch to Mr. Schlimmer, accompanied by members of his family, congratulated him upon his outstanding achievements, and wished him well in his future endeavors. 14,D,3. MR, PHILIP MACCABE, TROOP 867 On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and 98-157 3/11/98 WHEREAS, Mr. Philip MacCabe, Troop 867, sponsored by Bon Air Ward of the Church of Jesus Christ of Latter Day Saints, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Philip is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Philip MacCabe and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. Barber presented the executed resolution and patch to Mr. MacCabe accompanied by members of his family, congratulated him upon his outstanding achievements, and wished him well in his future endeavors. 14.D.4. MR. JOSEP~ C. "C~RIS" LEWIS, TROOP 883 On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Joseph C. ~Chris" Lewis, Troop 883, sponsored by Southside Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Chris is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. 98-158 3/11/98 NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Joseph C. ~Chris" Lewis and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Lewis and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. Barber presented the executed resolution and patch to Mr. Lewis, accompanied by members of his family, congratulated him upon his outstanding achievements, and wished him well in his future endeavors. 15. REOUESTS FOR MOBILE HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE REARD IN TEE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES W~ERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES W~ERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 988R0198 In Bermuda Magisterial District, FRANK AND KATHLEEN BLAND requested renewal of Mobile Home Permit 91SR0154 to park a mobile home in a Residential (R-7) District and amendment of zoning district map. The density of this proposal is approximately 1.02 units per acre. The Comprehensive Plan suggests the property is appropriate for residential use of 2.51 - 4 units per acre. This property fronts the west line of Beaumont Avenue, approximately 700 feet south of Velda Road and is better known as 10156 Beaumont Avenue. GPIN 793-665-1523 (Sheet 32). Mr. Jacobson presented a summary of Case 98SR0198 and stated that staff and the Planning Commission recommend approval for seven years, subject to conditions. Ms. Barbara Meanley stated that the acceptable. recommendation is There was no opposition present. On motion of Mr. McHale, seconded by Mr. Daniel, the Board approved Case 98SN0198, subject to the following conditions: The applicant shall be the owner and occupant of the mobile home. 98-159 3/11/98 No lot or parcel may be rented or leased for use as a mobile home site, nor shall any mobile home be used for rental property. Only one (1) mobile home shall be permitted to be parked on an individual lot or parcel. The minimum lot size, yard setbacks, required front yard, and other zoning requirements of the applicable zoning district shall be complied with, except that no mobile home shall be located closer than 20 feet to any existing residence. o No additional permanent-type living space may be added onto a mobile home. All mobile homes shall be skirted but shall not be placed on a permanent foundation. o Where public (County) water and/or sewer are available, they shall be used. o Upon being granted a Mobile Home Permit, the applicant shall then obtain the necessary permits from the Office of the Building Official. This shall be done prior to the installation or relocation of the mobile home. Any violation of the above conditions shall be grounds for revocation of the Mobile Home Permit. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98SN0115 In Bermuda Magisterial District, WILLIAM M. FRIDLEY, FRIDLEY'S WELDING SERVICE requested rezoning and amendment of zoning district map from Community Business (C-3) to General Business (C-5). The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for general commercial use. This request lies on 1.01 acres known as 7708, 7712 and 7716 Jefferson Davis Highway. GPIN 791-677-4189, 4284 and 4379 (Sheet 23). Mr. Jacobson presented a summary of Case 98SN0115 and stated that the applicant is requesting a thirty-day deferral. Mr. Dean Hawkins, representing the applicant, stated that the recommendation for a thirty-day deferral is acceptable. There was no opposition present to the deferral. On motion of Mr. McHale, seconded by Mr. Barber, the Board deferred Case 98SN0115 until April 22, 1998. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-160 3/lZ/98 98SN0165 In Bermuda Magisterial District, WHITTLE AND ROPER requested rezoning from Light Industrial (I-l) to Residential (R-12) on 7.4 acres plus proffered conditions on this property and an adjacent 31.9 acre parcel currently zoned Residential {R-7). A single family residential subdivision having a minimum lot size of 9,000 square feet is planned. Residential use of up to 4.84 units per acre is permitted in a Residential (R-7) District and up to 3.63 units per acre is permitted in a Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for residential use of 2.51 to 4.0 units per acre. This request lies on 39.3 acres fronting approximately 1,800 feet on the south line of Route 288, also fronting the terminus of Seminole Avenue and located approximately 250 feet east of Jefferson Davis Highway. GPIN 798-661-Part of 2276 (Sheet 32). Mr. Jacobson presented a summary of Case 98SN0165 and stated that the applicant is requesting a thirty-day deferral. Mr. Eddie Glass, representing the applicant, stated that the recommendation for a thirty-day deferral is acceptable. Mr. Michael Sasek, adjoining landowner, requested staff to hold another community meeting regarding this request. Mr. Glass stated that he will speak with the applicant about possibly holding an additional community meeting regarding this request. On motion of Mr. McHale, seconded by Mr. Daniel, the Board deferred Case 98SN0165 until April 22, 1998. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98SR0167 In Bermuda Magisterial District, INCENDERE, INC. requested renewal of a Conditional Use (Case 96SN0126) and amendment of zoning district map to permit continued operation of an existing packaged medical waste transfer facility. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for general industrial use. This request lies in a Heavy Industrial (I-3) District on 1.4 acres known as 1306 Bellwood Road. GPIN 798-677-Part of 3046 (Sheet 23). Mr. Jacobson presented a summary of Case 98SN0167 and stated that staff and the Planning Commission recommend approval, subject to conditions. He noted the request conforms to the Eastern Area Land Use and Transportation Plan. Ms. Jenny Metzger, representing the applicant, stated that the recommendation is acceptable. 98-161 3/11/98 There was no opposition present. On motion of Mr. McHale, seconded by Mr. Daniel, the Board approved Case 98SN0167, subject to the following conditions: A maximum of two (2) storage trailers shall be permitted on-site at any one (1) time. Medical wastes stored in these trailers shall be refrigerated at all times, maintained in an ambient temperature between thirty-five (35) and forty-five (45) degrees Fahrenheit. Facilities shall be restricted to those improvements necessary to accommodate medical waste transfer to, and temporary storage in, these trailers in accordance with State and County requirements. (P) The medical waste transfer and storage facility shall be enclosed by a minimum six (6) foot high fence, designed to preclude trespassing. The exact design of this fence shall be approved by the Planning Department. (P) o Ail trucks and trailers containing medical waste shall be placarded to identify the contents under transport or in storage as medical waste. All containers of medical waste shall be labeled to identify the contents as medical waste. (ES) o A security plan shall be submitted every two (2) years for review and approval by the Police Department and, if deemed necessary, modified to insure that medical wastes are secured. (PD) o A notification and cleanup plan shall be submitted every two (2) years for review and approval by Emergency Services and, if necessary, modified to insure that medical waste spills are quickly and safely cleaned and transported to an approved disposal facility. (ES) The entrance to the site shall be posted to notify those entering the site that medical waste is stored on the site. Further, the fence shall be posted in a manner to provide notice that medical waste is stored on the site. The exact design and location of this posting shall be approved by the Planning Department and Emergency Services. (ES&P) o This Conditional Use shall be granted for a period not to exceed five (5) years from the date of approval. (CPC) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98SN0174 In Matoaca Magisterial District, ROBERT C. SCHRUM, JR., T/A THE CHESTER CO. L. L. C. requested rezoning and amendment of zoning district map from Agricultural (A) to General Business (C-5). The density of such amendment will be controlled by zoning 3/1 /98 98-162 conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for commercial/industrial corridor use. This request lies on 2.7 acres lying approximately 270 feet off the east line of Jefferson Davis Highway, measured from a point approximately 100 feet south of Harrowgate Road. GPIN 799-629-Part of 8735 (Sheet 49). Mr. Jacobson presented a summary of Case 98SN0174 and stated that staff and the Planning Commission recommend approval. He noted the request conforms to the Southern and Western Area Plan. Mr. Robert Schrum, Jr., stated that the recommendation is acceptable. There was no opposition present. On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board approved Case 98SN0174. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 98SN0175 In Dale Magisterial District, C~ESTERFIELD COUNTY PUBLIC SAFETY requested Conditional Use Planned Development and amendment of zoning district map to permit a 183 foot communications tower in an Agricultural (A) District. Replacement of a 140 foot communications tower is planned. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for private development use. This request lies on 1.3 acres fronting approximately 160 feet on the north line of Lucy Corr Drive, approximately 350 feet east of Lori Road. GPIN 717-663- Part of 0736 (Sheet 31). Mr. Jacobson presented a summary of Case 98SN0175 and stated that staff and the Planning Commission recommend approval, subject to conditions. He noted the tower site conforms to the siting criteria of the P~blic Facilities Plan. Mr. Ramsey, representing the recommendation is acceptable. applicant, stated that the There was no opposition present. On motion of Mr. Daniel, seconded by Mrs. Humphrey, the Board approved Case 98SN0175, subject to the following conditions: There shall be no signs permitted to identify the tower use. (P) 98-163 3/11/ 8 o o o o o The base of the tower shall be enclosed by a minimum six (6) foot high fence, designed to preclude trespassing. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with final site plan review. (P In conjunction with site plan submission, the owner/developer shall submit documentation as to whether FAA approval is required for the erection of the tower. If FAA approval is required, a copy of FAA approval shall be submitted to the Planning Department prior to the release of a building permit. (P) The tower and equipment shall be designed and installed so as not to interfere with the Chesterfield County Public Safety Trunked System. At the time of site plan review information, as deemed necessary by the Chesterfield County Communications and Electronics staff, shall be submitted to determine if an engineering study should be performed to analyze the possibility of radio frequency interference with the County system, based upon tower location and height, and upon the frequencies and effective radiated power generated by tower mounted equipment. Prior to release of a building permit, the study, if required, shall be submitted to, and approved by, the Chesterfield County Communications and Electronics staff. (GS) Communications service providers shall be responsible for correcting any frequency problems which affect the Chesterfield County Public Safety Trunked System caused by their use of the tower. Such corrections shall be made immediately upon notification by the Chesterfield County Communications and Electronics staff. (GS) The treatment, color and lighting system for the tower shall be as follows: so The tower shall be gray or another neutral color, acceptable to the Planning Department. bo If lighted, lighting during daylight hours shall be limited to medium intensity strobe lights with upward reflection and lighting during night time hours shall be limited to soft blinking lights. (P) Ail driveways and parking areas shall be graveled or paved and maintained to minimize dust problems and provide ease of ingress and egress. (P) Any building or mechanical equipment shall comply with Section 19-595 of the Development Standards Manual relative to architectural treatment of building exteriors and screening of mechanical equipment. (P) (NOTE: This condition would require the screening of mechanical equipment located on the building or ground from adjacent properties and public rights of way. Screening 3/11/98 98-164 would not be required for the tower or tower-mounted equipment.) o At such time that the tower ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the owner/developer shall dismantle and remove the tower and all associated equipment from the property. (P) 10. A buffer shall be maintained around the perimeter of the tower site, as generally depicted on the plan entitled GTE Mobilenet Virginia Cellular Limited Partnership, prepared by Bengtson, DeBell & Elkin, LTD., dated December 8, 1997. Except for access and utilities, which may be extended generally perpendicular through this buffer, existing mature vegetation within this buffer shall be preserved and maintained. Existing vegetation shall be supplemented where necessary to minimize the views of the tower and associated equipment from adjacent properties, public rights of way and Lucy Corr Drive. Additional plantings shall consist of trees of species having an average minimum mature crown spread of greater than thirty (30) feet and a minimum caliper of 3.5 inches at the time of planting, to achieve a density of at least one (1) tree for each twenty (20) lineal feet of buffer. In addition, cleared areas of 300 square feet or greater shall be planted with trees, as described herein, to achieve minimum density of one (1) tree for each 300 square feet of cleared area. At the time of site plan review, a landscaping plan depicting this requirement shall be submitted to the Planning Department for approval. (P) (NOTE: This condition generally requires a 100 foot width buffer from the edge of the tower enclosure to the north, northwest and northeast and an approximate twenty-five (25) foot buffer generally parallel to Lucy Corr Drive. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 16. PUBLIC gEARINGS 16.A, TO CONSIDER ADOPTION OF RESOLUTION TO ABANDON TOMAHAWK DRIVE, STATE ROUTE 787 Mr. Stegmaier stated that this date and time has been advertised for a public hearing to consider adoption of a resolution to abandon Tomahawk Drive, State Route 787. No one came forward to speak in favor of or against this issue. 98-165 3/11/98 On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board adopted the following resolution: WHEREAS, a sketch has been provided to this Board depicting an abandonment required in the secondary system of state highways; and WHEREAS, a public notice was posted as prescribed under Section 33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the road described below from the secondary system of state highways; and WHEREAS, the Commissioner of Virginia Department of Transportation was provided the prescribed notice of this Board's intent to abandon the subject road; and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the secondary road, Tomahawk Drive, Route 787, as shown on the attached sketch, and hereby deems this road is no longer necessary as part of the secondary system of highways. NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described road and removes it from the secondary system of state highways, pursuant to Section 33.1-151, Code of Virginia. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 16 .B. TO CONSIDER AN AMENDMENT TO THE FY97-98 BUDGET TO APPROPRIATE $715,086 IN FUNDS FOR THE COMPREHENSIVE SERVICES ACT FUNCTION Mr. McKinnell stated that this date and time has been advertised for a public hearing to consider an amendment to the FY97-98 Budget to appropriate $715,086 in funds for the Comprehensive Services Act Function. No one came forward to speak in favor of or against this issue. After brief discussion, on motion of Mr. Daniel, seconded by Mr. McHale, the Board appropriated $715,086 ($321,789 carried forward from Comprehensive Services FY97 Budget and $393,297 in State funding) for purchase of services for Chesterfield at-risk youth. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-166 3/11/98 16 .C, TO CONSIDER THE EASTERN MIDLOTHIANpLANAND THE PROPOSED ZQNING 0RDINANCEAMENDMENTRELATING TO USES PERMITTED IN CORRIDOR THE C-5 DISTRICT IN THE EASTERN MIDLOTHIAN TURNPIKE Mr. Jacobson stated that this date and time has been advertised for a public hearing to consider the Eastern Midlothian Plan and the proposed zoning ordinance amendment relating to uses permitted in the C-5 District in the Eastern Midlothian Turnpike Corridor. He further stated that due to an error in notification regarding the Plan, the public hearing cannot occur at this time and that staff recommends the Board reset the public hearing for April 22, 1998. He also requested that the Board remand the Plan to the Planning Commission for a public hearing. No one came forward to speak in favor of or against this issue. On motion of Mr. McHale, seconded by Mr. Barber, the Board remanded consideration of the Eastern Midlothian Plan to the Planning Commission and reset the date of April 22, 1998 at 7:00 p.m. to consider the Eastern Midlothian Plan and the proposed zoning ordinance amendment relating to uses permitted in the C-5 District in the Eastern Midlothian Turnpike Corridor. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 17. REMAINING MOBILE HOME PERMITS AND ZONING REQUESTS There were no remaining requests. 10 .C. EXECUTIVE SESSION PURSUANT TO SECTION 2,1-344A.7. CODE OF VIRGINIA, 1950, AS AMENDED, FOR CONSULTATION WITH LEGAL COUNSEL AND BRIEFINGS BY STAFF MEMBERS REGARDING LEGAL MATTERS AFFECTING COMPENSATION IN THE POLICE DEPARTMENT On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board went into an Executive Session Pursuant to Section 2.1-344A.7., Code of Virginia, 1950, as Amended, for Consultation With Legal Counsel and Briefings by Staff Members Regarding Legal Matters Affecting Compensation in the Police Department. Ayes: None: Humphrey, Warren, Barber, Daniel, and McHale. None. Reconvening: 98-167 3/11/98 On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Executive Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, I) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification applies, and ii) only such public business matters as were identified in the Motion by which the Executive Session was convened were heard, discussed, or considered by the Board. No member dissents from this certification. The Board being polled, the vote was as follows: Mr. McHale: Aye. Mr. Daniel: Aye. Mr. Barber: Aye. Mr. Warren: Aye. Mrs. Humphrey: Aye. 18. ADJOURNMENT On motion of Mr. Barber, seconded by Mr. McHale, the Board adjourned at 8:55 p.m. until March 16, 1998 at 7:30 p.m. in the old School Board Meeting Room in the Schools' Administration Building for a meeting with the Chesterfield County Council of PTAs/PTSAs. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. · Ramsey ~ County Administra~r 98-168 Humphrey Cha i rman