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05-25-2005 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: May25, 2005 Item Number: 2.A. Subiect: County Administrator' s Comments County Administrator's Comments: County Administrator: /~) Board Action Requested: Summary of Information: Mr. Lane Ramsey will report to the Board of Supervisors the findings of BRAC (Base Realignment and Closure Commission) recommendations for military base closures. This will affect Chesterfield because of the Defense Supply Center Richmond and Fort Lee. Preparer: Lisa Elko Title: Clerk to the Board Attachments: --]Yes INo #000001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Subiect: County Administrator's Comments Item Number: 2.B. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Ramsey will recognize 2 county operations - General Services', Fleet Management and Utilities Dept. Proctor's Creek Waste Water Treatment Plant for their Virginia DEQ Exemplary Environmental Enterprise(E3)Certification. In addition to Mr. Ramsey's comments, John Handzo, Virginia DEQ, will recognize Fleet Management and Proctor's Creek WWTP for receiving their E3 Certification in the Virginia Environmental Excellence Program. Also, Mr. Bob Herbert, Fellow, VA Tech Center for Organizational and Technological Advancement (COTA) Program, will make comments pertinent to the Chesterfield County Environmental Management System's Development and Implementation. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes No #000002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 5.A. Subiect: Resolution Recognizing Mr. Rick Parks, Information Systems Technology Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Mr. Rick Parks retired from the Information Systems Technology Department after having provided over 27 years of service to the citizens of Chesterfield County. Preparer: William G. Russell Title: Assistant Director Attachments: Yes ~ No 000003 RECOGNIZING MR. F. O. "RICK" PARKS, JR., UPON HIS RETIREMENT WHEREAS, Mr. Rick Parks will retire from the Chesterfield County Information Systems Technology Department on June 1, 2005, after providing 27 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Parks has faithfully served the county in the capacity of Director for the Information Systems Technology Department; and WHEREAS, Mr. Parks has provided leadership for local, regional and state technology initiatives and policy development; and WHEREAS, Mr. Parks graduated from Chesterfield County's School of Quality in August 2000; and WHEREAS, Mr. Parks provided direction and guidance to establish an Information Technology Steering Committee to ensure organizational involvement in strategic planning, and the prioritization of countywide technology initiatives aligned with county business goals; and WHEREAS, Mr. Parks has demonstrated outstanding leadership as the champion for technology solutions to promote efficient and effective business operations throughout the county; and WHEREAS, Mr. Parks' honorable character, selfless dedication to Chesterfield County, commitment to excellence are a model for all county employees, and his integrity, ethics and values are guiding principles that place Information Systems Technology in a professional category respected throughout the state and nation as a leader in technology; and WHEREAS, Mr. Parks has developed and maintained a technically proficient and professional workforce within Chesterfield County to deliver reliable, secure and timely information; and WHEREAS, Mr. Parks has promoted a departmental culture that empowers employees to express new ideas and opinions; his vision, project leadership and willingness to get involved are respected throughout the county organization, and he is an exceptional manager of people; and WHEREAS, Mr. Parks has created an environment where trust, optimism, enjoyment, and personal growth are encouraged; and WHEREAS, Mr. Parks has provided the Chesterfield County Information Systems Technology Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Parks' diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 25tn day of May 2005, publicly recognizes Mr. Rick Parks, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Parks, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 5.B. Subiect: Resolution Recognizing Sergeant Robert C. "Bobby" Richardson, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Sergeant Robert C. ~Bobby" Richardson will retire from the Police Department after having provided over 30 years of service to the citizens of Chesterfield County. Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: Yes [---] No 000005 RECOGNIZING SERGEANT ROBERT C. ~BOBBY" RICHARDSON UPON HIS RETIREMENT WHEREAS, Sergeant Robert C. "Bobby" Richardson will retire from the Chesterfield County Police Department on June 1, 2005, after providing 30 years of quality service to the citizens of Chesterfield County; and WHEREAS, Sergeant Richardson began his service with Chesterfield County in 1975 as a Water Plant Operator in the Utilities Department; served as a volunteer Special Police Officer in 1976; and has faithfully served the Police Department since February 1978 in the capacities of Patrol Officer, Field Training Officer, Investigator, Detective, and Sergeant; and WHEREAS, Sergeant Richardson served on the Special Weapons and Tactical Team (SWAT) from 1980 through 1982; the South End Multi-Jurisdictional Drug Task Force for two years; and on the North End Multi-jurisdictional Drug Task Force, known as ~Troika", for six years, and as supervisor during the last two of those years; and WHEREAS, Sergeant Richardson received a commendation for the achievements of the ~Troika" Task Force while under his supervision, which included the investigation of 27 major cases, the arrest of 70 offenders and the seizure of over $500,000 in assets; and WHEREAS, Sergeant Richardson received a commendation for his participation in a joint task force composed of the Drug Enforcement Administration (DEA), Internal Revenue Service (IRS) and the Chesterfield County Police, after the investigation of a large-scale marijuana distribution organization resulted in the arrest and Drosecution of three suspects and the seizure and forfeiture of over $400,000 in cash; and WHEREAS, Sergeant Richardson served as the Police Department's Asset Forfeiture Coordinator, facilitating the court ordered civil forfeiture of drug assets and property used during the commission of certain crimes; and WHEREAS, during his career, Sergeant Richardson served as a Department of Criminal Justice Services certified instructor in Search and Seizure, Drug Identification and Investigations, Surveillance Techniques and Asset Forfeiture for Chesterfield County's Police Training Academy, as well as regional training academies throughout the state; and WHEREAS, Sergeant Richardson received the 2003 Major Mason T. Chalkley Award for Excellence, thereby serving as a role model for other department members and citizens of Chesterfield County; and WHEREAS, Sergeant Richardson has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County and has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Richardson's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25tn day of May 2005, publicly recognizes Sergeant Robert C. ~Bobby" Richardson, and extends on behalf of its members and the citizens of Chesterfield County appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Sergeant Richardson, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 000006 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: Subject: May 25, 2005 Item Number: 5.C. Resolution Recognizing Jody L. Brown, Police Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Jody L. Brown will retire from the Police Department after having provided 31 years of service to the citizens of Chesterfield County. Preparer: Colonel Carl R. Baker Attachments: Yes ~ No Title: Chief of Police 000007 RECOGNIZING JODY L. BROWN UPON HER RETIREMENT WHEREAS, Jody L. Brown will retire from the Chesterfield County Police Department on June 1, 2005, after providing 31 years of quality service to the citizens of Chesterfield County; and WHEREAS, Jody has served the Police Department in the capacity of Secretary, Crime and Research Analyst, Senior Crime Analyst, Police Intelligence Supervisor, and Police Analysis/Information Coordinator; and WHEREAS, Jody received a Certificate of Achievement for the diligent and dedicated work she contributed while serving as a member of the Police Accreditation Team, and the team's work resulted in the Police Department becoming fully accredited in the state of Virginia; and WHEREAS, Jody has supervised the Crime/Intelligence Unit of the Police Planning and Information Services Division for 11 years; and WHEREAS, Jody was the co-founder of the Richmond Metro Street Crimes Group; and WHEREAS, Jody was instrumental in forming the Regional Narcotics Network; and WHEREAS, Jody received a Certificate of Achievement for her actions in notifying the Colonial Heights Police of information possibly connected to a crime under their investigation, and due to her keen observation skills, investigators from the Colonial Heights and Chesterfield Police Departments were able to quickly conclude a robbery case that resulted in a warrant being obtained for the suspect; and WHEREAS, Jody received the Major Mason T. Chalkley Supervisory Concern for People award and was also the recipient of the Civilian Employee of the Year award in 1992, and again in 2004; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Jody's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of May 2005, publicly recognizes Jody L. Brown, and extends on behalf of its members and the citizens of Chesterfield County appreciation for her service to the County, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Jody, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 000008 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 5'.D. Subiect: Resolution Recognizing May 25, 2005, as ~Chesterfield County History Day" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Barber is requesting that the Board adopt the attached resolution. Summary of Information: Mr. Horace Mann, Colonel, U.S. Army (Retired), President, Chesterfield Historical Society will be present at the meeting to receive the resolution designating May 25th as Chesterfield History Day. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Ycs No # 000009 RECOGNIZING MAY 25TM AS ~CHESTERFIELD COUNTY HISTORY DAY" WHEREAS, Chesterfield County was founded on May 25, 1749, by the House of Burgesses and was carved from Henrico County to eliminate lengthy travel by residents from the southern area to the Courthouse for business and court proceedings; and WHEREAS, Chesterfield County received its name from the Fourth Earl of Stanhope, England's famed Lord Chesterfield; and WHEREAS, Chesterfield was first settled in 1611 at the Citie of Henricus when residents of Jamestown moved upstream to a "convenient, strong, healthie and sweete seate" for a new town after conditions at Jamestown were too harsh; and WHEREAS, in 1612, tobacco was first cultivated scientifically in America at Bermuda Hundred; and WHEREAS, in 1614, Bermuda Hundred was the first incorporated town in America; and WHEREAS, in 1619, Falling Creek was the first iron furnace in the New World; and WHEREAS, in 1622, Mount Malady, near Dutch gap, was the site of the first American hospital and later the first school for deaf-mutes at ~Cobbs" on the lower Appomattox River; and WHEREAS, in 1709, Midlothian produced the first commercially mined coal in America; and and WHEREAS, in 1807, Midlothian Turnpike was the first paved road in Virginia; and WHEREAS, in 1811 the first commercial tramway was put into operation; and WHEREAS, in 1831, the Midlothian to Manchester Railroad was the first in Virginia; WHEREAS, Chesterfield was the rendezvous for new recruits during the American Revolution; and WHEREAS, Drewry's Bluff, which overlooks the James River, was a Confederate stronghold during the Civil War and the Howlett Line was a major Confederate line of defense in defending Chesterfield, Richmond, and Petersburg; and WHEREAS, Chesterfield has been the site of many firsts, and it continues to be a first choice community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25tn day of May 2005, publicly recognizes May 25tn as "Chesterfield County History Day." 000010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 25, 2005 Item Number: 8.A. Subiect: Streetlight Installation Cost Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a new streetlight installation in the Bermuda District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparer: Richard M. McEIfish Attachments: Yes Title: Director, Environmental En.qineerinq ---]No # 0000~-~- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the desiqn cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICTs In the Enon Oaks Subdivision: Enon Oaks Lane, in the vicinity of 318/324 Cost to install streetlight: $1,523.62 (Design Costs $185.86) Does not meet minimum criteria for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Bermuda District Request Received: February 26, 2004 Estimate Received: April 28, 2005, 2004 Estimate Requested: February 26, 2004 Days Estimate Outstanding: 427 NAME OF REQUESTOR: Mr. Ronald Pace ADDRESS: 324 Enon Oaks Lane Chester, VA 23836 REQUESTED LOCATION: Enon Oaks Lane, in the vicinity of 318 / 324 Cost to install streetlight: $1,523.62 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 vehicles per day Qualified Requestor Comments: "We have no sidewalks or streetlights located at present in the subdivision. We have had 3 incidents already of vandalism. This is a new neighborhood and needs the security." 0000 3 Street Light Request Map May 25, 2005 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 575 2875 0 575 Feet 000014 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.B. Subiect: Nominations/Appointments to the Disability Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appoint a member to serve on the Disability Services Board. Summary of Information: The purpose of the Chesterfield Disability Services Board is to provide input to County agencies on service needs and priorities of persons with physical and sensory disabilities; to provide information and resource referral to local government regarding the Americans with Disabilities Act; and to provide such other assistance and advice to local government as may be requested. The Board will not provide direct services nor employ service delivery staff. A Bermuda District vacancy need to be filled on the Disability Services Board. The Disability Services Board would like to have Ellen ?rimble appointed as an At-Large member of the Disability Services Board. This vacancy term is from 1/01/03 to 12/31/05. Mr. R. M. ~Dickie" King, Jr. concurs with this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The Board of Supervisors concurs with these appointments. Preparer: N,qozi Ukeie Title: Human Services Specialist Attachments: Ycs No O000&5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.l.a. Subiect: Resolution Recognizing Firefighter/Cardiac Technician Rudolph Lewis, Jr., Chesterfield Fire and Emergency Management Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff is requesting that the Board of Supervisors recognize Firefighter Rudolph Lewis, Jr. after serving the county for over 19 years with dedicated service to the county. Preparer: Chief Frank H. Edwards, Jr. Title: 2® Deputy Fire Chief Attachments: Yes ~ No 000016 RECOGNIZING FIREFIGHTER/CARDIAC TECHNICIAN RUDOLPH (LOUIE) LEWIS, JR. UPON HIS RETIREMENT WHEREAS, Firefighter/Cardiac Technician Rudolph (Louie) Lewis, Jr. attended Recruit School #16 in October 1985 and has faithfully served the citizens of Chesterfield County for over 19 years in various station assignments as a firefighter at the Chester, Dale and Bensley Fire Stations; as a Firefighter/Cardiac Technician at the Matoaca and Dutch Gap Fire Stations, and various other station assignments; and WHEREAS, Firefighter/Cardiac Technician Lewis extinguished a fire in a trailer on Elokoman Avenue with a water extinguisher, without the aid of a hose line, located the occupant and removed him to the outside; and WHEREAS, Firefighter/Cardiac Technician Lewis worked as a member of a team receiving a Unit Citation for treating an acute asthma patient that would not have survived if not for the actions of Firefighter Lewis; and WHEREAS, Firefighter/Cardiac Technician Lewis responded to the tornado strike at Wal-Mart in Colonial Heights, resulting in him transporting eleven patients to Southside Regional Medical Center; and WHEREAS, Firefighter/Cardiac Technician Lewis worked with limited manpower to successfully extinguish a garage fire and prevent extension before other crews arrived; and WHEREAS, Firefighter/Cardiac Technician Lewis has served for over 19 years with Chesterfield Fire and Emergency Medical Services by responding to the aid of its citizens with his firefighting and emergency medical skills. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter/Cardiac Technician Rudolph (Louie) Lewis, Jr., expresses the appreciation of all residents for his service to the county, and extends congratulations upon his retirement. 000017 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin¢ Date: 2005 Item Number: 8.C.l.b. Subject: Adoption of a Resolution Authorizing the Execution of a Continuing Disclosure Agreement in Connection with the Issuance by the Virginia Public School Authority (VPSA) of its School Refunding Bonds Series 2003D, a Portion of the Proceeds of which Refunded Chesterfield County General Obligation School Bonds, Series 1995A and Series 1987 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the attached resolution and authorize the execution of related documents in connection with the issuance by the Virginia Public School Authority (VPSA) of School Refunding Bonds Series 2003D, a portion of the proceeds of which refunded Chesterfield County General Obligation School Bonds (Series 1995A and Series 1987). The Board is also requested to appropriate refunding proceeds of $467,386 from the VPSA. Summary of Information: Chesterfield County has received notification that the VPSA has issued its School Refunding Bonds (Series 2003D). These bonds were sold by the VPSA on December 11, 2003. With a portion of the proceeds of the 2003D bonds, the VPSA refunded certain maturities of 8 different series of outstanding pool bond issues involving 74 different localities. With the February 1, 2005 payment date for the Series 2003D bonds, the lump sum savings generated by this refunding transaction is now available to participating localities. Preparer: Rebecca T. Dickson Attachments: Ycs Title: Director of Budqet and Management No# O000~-S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetinq: May 25r 2005 Summary of Information (continued) Chesterfield County's share of these savings is $467,386.51. In order for the funds to be disbursed to the County, the Board is required to adopt the attached resolution and authorize the execution of related documents upon approval as to form by the County Attorney. Generally speaking, the documents will require the County to expend the savings for public school capital purposes, as well as provide ongoing financial information as may be required by federal tax law. As such, the Board is also requested to appropriate anticipated refunding proceeds of $467,386, which will be applied toward design costs associated with the replacement Clover Hill High School project. 0000:[9 RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE AGREEMENT IN CONNECTION WITH THE ISSUANCE BY THE VIRGINIA PUBLIC SCHOOL AUTHORITY OF ITS SCHOOL FINANCING BONDS (1997 RESOLUTION) REFUNDING SERIES 2003 D, A PORTION OF THE PROCEEDS OF WHICH REFUNDED THE COUNTY OF CHESTERFIELD GENERAL OBLIGATION SCHOOL BONDS, SERIES 1987 AND 1995A; AND AUTHORIZING ANY OTHER ACTIONS NECESSARY TO ACHIEVE THE OBJECTIVES CONTEMPLATED HEREBY. WHEREAS, the Virginia Public School Authority (the "Authority") pursuant to (i) a bond resolution adopted on August 13, 1987, as amended and supplemented (the "1987 Resolution"); (ii) a bond resolution duly adopted on June 26, 1991, as amended, restated and supplemented (the "1991 Resolution"); and (iii) a bond resolution adopted on October 23, 1997, as amended, restated and supplemented (the "1997 Resolution") issued bonds (respectively, the "1987 Resolution Bonds", the "1991 Resolution Bonds" and the "1997 Resolution Bonds") for the purpose of purchasing general obligation school bonds of certain cities and counties within the Commonwealth of Virginia; WHEREAS, the Authority has issued under the 1987 Resolution several series of 1987 Resolution Bonds, including two series designated as "School Financing Bonds (1987 Resolution) 1987 Series B" (the "Series 1987 B Bonds") and "School Financing Bonds (1987 Resolution) 1991 Refunding Series C" (the "Series 1991 C Bonds"), of the Virginia Public School Authority; WHEREAS, the Authority used a portion of the proceeds of the Series 1987 B Bonds to purchase certain duly authorized and issued general obligation school bonds of the County of Chesterfield, Virginia (the "County") designated the "County of Chesterfield General Obligation School Bonds, Series 1987" (the "1987 Local School Bonds"); WHEREAS, the Authority used a portion of the proceeds of the Series 1991 C Bonds to refund the Series 1987 B Bonds; WHEREAS, the Authority has issued under the 1991 Resolution a series of 1991 Resolution Bonds designated as "School Financing Bonds (1991 Resolution) Series 1995 A" (the "Series 1995 A Bonds") of the Virginia Public School Authority; WHEREAS, the Authority used a portion of the proceeds of the Series 1995 A Bonds to purchase certain duly authorized and issued general obligation school bonds of the County designated the "County of Chesterfield General Obligation School Bonds, Series 1995A" (collectively, with the 1987 Local School Bonds, the "Local School Bonds"); WHEREAS, the Authority refunded its Series 1995 A Bonds and a portion of its Series 1991 C Bonds (collectively, the "Refunded Bonds") from a portion of the proceeds of its Virginia Public School Authority (1997 Resolution) Refunding Series 2003 D (the "Refunding Bonds"), issued under the 1997 Resolution; 0000 0 WHEREAS, the Authority in refunding the Refunded Bonds has pledged the Local School Bonds for the benefit of the holders of bonds issued under its 1997 Resolution; WHEREAS, the Authority is required to assist the underwriters (the "Underwriters") of the Refunding Bonds with their duty to comply with Securities and Exchange Commission ("SEC") Rule 15c2-12 (the "Rule"); WHEREAS, the Authority has requested the County to execute a Continuing Disclosure Agreement in order for the Authority to assist the Underwriters in complying with the Rule, and; WHEREAS, the Board of Supervisors of the County of Chesterfield, Virginia considers it to be advisable for the County to fulfill the request of the Authority to execute a Continuing Disclosure Agreement; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: Continuing Diaclo.qure Agreement. The Chairman of the Board of Supervisors, the County Administrator and such officer or officers as they may designate are hereby authorized to enter into a Continuing Disclosure Agreement in the form attached as Appendix A hereto, containing such covenants as may be necessary in order for compliance with the provisions of the Rule, and any other documents the Authority deems necessary to comply with the SEC rules and any Internal Revenue Service rules and regulations regarding maintaining the tax-exempt status of the bonds. 2. Further Actions. The members of the Board and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the execution and delivery of the Continuing Disclosure Agreement and maintaining the tax-exempt status of the bonds, and any such action previously taken is hereby ratified and confirmed. This resolution shall take effect immediately. The undersigned Clerk of the Board of Supervisors of the County of Chesterfield, Virginia hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors held on May 25, 2005 and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was duly held and complied with all requirements of law. 000021 NYI 5701992v.2 2 CHESTERFIELD COUNTY ! BOARD OF SUPERVISORS Page I of 3 AGENDA Meetin~l Date: May 25, 2005 Item Number: 8.C.2.a. Subject: Set a Public Hearing Date of June 22, 2005 to Revise FY2005 School Board Capital Improvement Plan Appropriations County Administrator's Comments: j~-'~FA2~_.~--- ~ ~_.L- County Administrator: ~ Board Action Requested: The School Board requests the Board of Supervisors to advertise and hold a public hearing to increase the appropriations in the School Capital Improvements fund by $1,421,500. Summary of Information: On March 23, 2004 the School Board approved the FY2005 School Capital Improvement Program totaling $22,154,200, including the use of General Obligation Debt, subject to passage of the 2004 bond referendum ($11,906,400), cash proffers ($2,604,800), and CIP reserve ($7,643,000). At mid-year, several changes were made increasing appropriation by $1,524,163 primarily due to inclusion of the State Education Technology Initiative funds. This review addresses several other adjustments needed at this time. Preparer: Billy K. Cannaday, Jr., Ed.D. Title: Superintendent Attachments: 1Yes l--Imo , 00,~ 130 ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 1. The Board of Supervisors authorized the County Administrator to proceed with the addition of an emergency shelter at the Cosby Road High School. Through County Emergency Management Services, a federal grant in the amount of $450,000 has been made available for this project. An additional $150,000 will be transferred from the County CIP Reserve, providing total funding of $600,000 at this time. Additional funds, if necessary, will be transferred from the County CIP Reserve during FY2006. 2. The Department of Education has notified CCPS that $821,500 of state construction funds are available in FY2005. Of this amount, $200,000 is required to complete the land purchase for the New Clover Hill High School. The remaining $621,500 is recommended for allocation to the Cosby Road High School project, allowing School CIP Reserve funds in that project to be transferred to high school security projects. 3. The field house projects at Monacan High and Midlothian High are now complete. Balances in those projects ($134,928) are from cash proffer funds. These funds will be transferred to the high school security projects and used for Monacan High School. The revisions described above are summarized on Attachment A and result in an increase to the School Capital Improvement Fund of $1,421,500. Following approval of these revisions, all projects are balanced within their current funding levels. 000028 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetin~l Date: May 25, 2005 Budget and Management Comments: This item requests that the Board set a public hearing to increase appropriations in the School Capital Improvements Fund by $1,421,500 which addresses needs in several school projects. A federal grant in the amount of $450,000 has been received to partially offset the cost of changes made to the new Cosby Road High School to enable it to become an emergency shelter. Additionally the County will be transferring $150,000 from the County's Reserve for Capital Projects at FY2005 year-end to assist in funding this change. Any difference needed from the County for completion of the emergency shelter would be addressed during FY2006. The Department of Education has awarded Chesterfield County Schools $821,500 of state construction funds in FY2005. Funds in the amount of $200,000 will be used to assist in the new Clover Hill High School land purchase. The remaining $621,500 will be allocated to the new Cosby Road High School. The state construction money will free up School Capital Improvement Reserve funds in the Cosby Road High School Project that will be transferred and used to begin security enhancement projects at high schools. Additionally, the field house projects at Monacan and Midlothian High Schools are complete and the balance of $134,928 from cash proffers will be transferred to the high school security project for Monacan. Preparer: Rebecca T. Dickson Title: Director, Budget and Management OOO024 New Facilities New Elem Bermuda New Elem 360 West New Middle - Clover Hill New Middle - Bermuda New Matoaca High SchooJ New Clover Hill High School New Cosby Road High School Total New Facilities Renovations Bon Air Elementary Renovations J A Chalkley Renovations C. E. Curtis Elem Renov/Cafe & Gym Falling Creek Elem Renovations Grange Hall Etem Renovations Greenfield Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Midlothian Fietd House Monacan HS Field House Thomas Dale High Renovations Technical Center Renovations Total Renovations Food Service Proiects: Bellwood FS Renovations Bon Air FS Renovations Chalkley FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Elem FS Renovations Grange Hall Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Watkins FS Renvoations Bailey Bridge MS FS Renovations Carver Middle FS Renovations Chester MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations SaJem Middle FS Renovations Swift Creek Middle FS Renovations Perrymont Road FS Renovations CJover Hill HS FS Renovations James River HS FS Renovations Manchester HS FS Renovations Matoaca HS FS Renovations Meadowbrook HS FS Renovations Midlothian HS FS Renovations Monacan HS FS Renovations Chesterfield Comm HS FS Renov Total Food Service Projects Supervision/Debt/Other Supervision & Contingency School ClP Debt Transfer Parks & Recreation Maintenance School Maintenance Spring Run Elem/Hensley Road High School Security Bailey Bridge Middle Technology Carver Middle Technology Falling Creek Middle Technology Manchester Middle Technology Matoaca Middle Technology Midiothian Middle Technology Providence Middle Technology Robious Middle Technology Salem Middle Technology Swift Creek Middle Technology Perrymont Road Middle Technology Technology Computer Replacement Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL ClP PROJECTS CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL ClP PROJECT REPORT CURRENT STATUS (as of March 31, 2005) Beginning Current Revised Needs F~/~ Budget Bud.qet Bud.qet 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 3,500,000 2,400,000 2,400,000 3,500,000 2,400,000 2,400,000 48,865,216 49,225,216 49,225,216 998,742 7,198,742 7,398,742 60,464,328 57,009,328 57,775,828 122,328,286 # 123,233,286 124,199,786 Surplus {Deficit) 0 0 0 0 0 (200,000) (766,500) (966,500) 500,000 500,000 500,000 0 5,578,943 5,577,066 5,577,066 0 3,602,458 3,602,458 3,602,458 0 500,000 500,000 500,000 0 4,224,845 4,224,845 4,224,845 0 5,722,519 5,722,519 5,722,519 0 2,325,000 2,325,000 2,325,000 0 5,180,176 5,180,176 5,180,176 0 10,625,341 10.627,218 10,627,218 0 359,067 359,067 359,067 0 4,779,725 3,779,725 3,779,725 0 37,415,741 37,415,741 37,415,741 0 1,000,000 931,390 862,780 68,610 999,263 932,945 866,627 66,318 32,075,882 32,075,882 32,075,882 0 8,431,500 8,431,500 8,431,500 0 122,820,459 121,685,531 121,550,603 134,928 184,500 184,700 184,700 85,600 83,740 83,740 98,221 104,747 104,747 80,019 81,519 81,519 60,115 61,213 61,213 77,110 79,110 79,110 50,600 50,700 50,700 69,300 66,300 66,300 400,000 483,000 483,000 200,337 201,850 201,850 0 83,252 83,252 84,800 84,800 84,800 76,263 86,263 86,263 0 8,500 8,500 250,000 269,647 269,647 70,662 70,662 70,662 83,500 83,500 83,500 68,500 68,500 68,500 201,802 201,802 201,802 161,171 161,171 161,171 175,000 225,000 225,000 21,000 21,000 21,000 355,275 355,275 355,275 156,092 156,092 156,092 119,548 119,548 119,548 80,000 42,887 42,887 116,457 25,632 25,632 239,537 239,541 239,541 80,437 80,457 80,457 ~ 40,847 40,847 3,645,848 3,821,255 3,821,255 9,443,623 8,893,550 732,014 17,422,424 254 209 589 928 250 000 174 974 250 000 280 000 231 768 280 000 105 000 117 789 114 043 250 000 150 000 3,250,000 12,191,073 54,980,395 9,443,623 8,893,550 732,014 17,422,424 254,209 1,179,856 250,000 174,974 250,000 280,000 231,768 280,000 105,000 117,789 114,043 250,000 150,000 3,250,000 12,191,073 55,570,323 9,443,623 8,893,550 574,800 16,090,838 254,209 0 0 189,974 0 0 405,000 0 0 131,100 128,100 0 0 9,646,873 45,758,067 0 0 0 0 0 (589,928) 0 0 0 0 0 0 0 0 0 0 0 (589,928) $294,552,659 $303,720,466 $305,141,966 ($1,421,500) Attachment A-1 Status New project New project New project New project In progress In progress In progress New project In progress Complete New project Complete In progress In progress In progress In progress Complete In progress In progress In progress In progress Complete In progress Corn ~lete Corn ~lete Com 31ete Corn ~lete Com 31ete Com ~lete Corn 31ete Com 31ete Com ~lete Com 31ete Com 31ete Com 31ete Com 31ete Corn 31ete Corn 3[ete Corn 3iete Corn 31ete Corn 31ete Corn 31ete Corn 31ete Corn 31ete Delayed Complete Complete Complete Complete Complete Complete Complete Complete In progress In progress In progress In progress In progress New Project New project In progress New project New project In progress New project In progress In progress In progress New project New project In progress Jn progress 0000 ,5 New Facilities New Elem Bermuda New Elem 360 West New Middle - Clover Hill New Middle - Bermuda New Matoaca High School New Clover Hill High School New Cosby Road High School Total New Facilities Renovations Bon Air Elementary Renovations J A Chalkley Renovations C. E. Curtis Elem Renov/Cafe & Gym Falling Creek Elem Renovations Grange Hall Elem Renovations Greenfield Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Midlothian Field House Monacan HS Field House Thomas Dale High Renovations Technical Center Renovations Total Renovations Food Service Proiects: Bellwood FS Renovations Bon Air FS Renovations Chalkiey FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Elem FS Renovations Grange Hall Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Watkins FS Renvoations Bailey Bridge MS FS Renovations Carver Middle FS Renovations Chester MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations Salem Middle FS Renovations Swift Creek Middle FS Renovations Perrymont Road FS Renovations Clover Hill HS FS Renovations James River HS FS Renovations Manchester HS FS Renovations Matoaca HS FS Renovations Meadowbrook HS FS Renovations Midlothian HS FS Renovations Monacan HS FS Renovations Chesterfield Comm HS FS Renov Total Food Service Projects Supervision/Debt/Other Supervision & Contingency School CIP Debt Transfer Parks & Recreation Maintenance School Maintenance Spring Run Elem/Hensley Road High School Security Bailey Bridge Middle Technology Carver Middle Technology Falling Creek Middle Technology Manchester Middle Technology Matoaca Middle Technology Midlothian Middle Technology Providence Middle Technology Robious Middle Technology Salem Middle Technology Swift Creek Middle Technology Perrymont Road Middle Technology Technology Computer Replacement Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL ClP PROJECTS CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT RECOMMENDED REVISIONS Cash CIP State Gov County Proffers Reserve Tech & CIP CIP Reserve 200,000 ~ (455,000) 621,500 150,000 0 (455,000) 821,500 150,000 0 (66,318) (66,318) (68,610) County EMS Grant 66,318 523,610 450,000 450,000 (68,610) 0 # 0 0 66,318 523,610 ~ 9 ~ $0 $0 $821,500 $150,000 $450,000 Attachment A-2 Total Revisions 0 0 0 0 0 200,000 766,500 966,500 o o o o o o o o o o o o (68,610) (66,318) 0 (134,928) o o o o o 589,928 o o o o o o o o o o o o o 589,928 $1,421,500 000026 New Facilities New Elem Bermuda New Elem 360 West New Middle - Clover Hill New Middle - Bermuda New Matoaca High School New Clover Hill High School New Cosby Road High School Total New Facilities Renovations Bon Air Elementary Renovations J A Chalk[ey Renovations C. E. Curtis Elem Renov/Cafe & Gym Failing Creek Elem Renovations Grange Hall Elem Renovations Greenfield Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Midlothian Field House Monacan HS Field House Thomas Dale High Renovations Technical Center Renovations Total Renovations Food Service Proiects: Beliwood FS Renovations Bon Air FS Renovations Chalkley FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Elem FS Renovations Grange Hall Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Watkins FS Renvoations Bailey Bridge MS FS Renovations Carver Middle FS Renovations Chester MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations Salem Middle FS Renovations Swift Creek Middle FS Renovations Perrymont Road FS Renovations Clover Hill HS FS Renovations James River HS FS Renovations Manchester HS FS Renovations Matoaca HS FS Renovations Meadowbrook HS FS Renovations Midlothian HS FS Renovations Monacan HS FS Renovations Chesterfield Comm HS FS Renov Total Food Service Projects Supervision/Debt/Other Supervision & Contingency School ClP Debt Transfer Parks & Recreation Maintenance School Maintenance Spring Run Elem/Hensley Road High School Security Bailey Bridge Middle Technology Carver Middle Technology Falling Creek Middle Technology Manchester Middle Technology Matoaca Middle Technology Midlothian Middle Technology Providence Middle Technology Robious Middle Technology Salem Middle Technology Swift Creek Middle Technology Perrymont Road Middle Technology Technology Computer Replacement Technology infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL CIP PROJECTS CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT EFFECT OF RECOMMENDED REVISIONS Revised Budget w/Adjustments 2,500,000 2,500,000 2,400,000 2,400,000 49,225,216 7,398,742 57,775,828 124,199,786 500,000 5,577,066 3,602,458 500,000 4,224,845 5,722,519 2,325,000 5,180,176 10,627,218 359,067 3,779,725 37,415,741 862,780 866,627 32,075,882 8,431,500 121,550,603 184,700 83,740 104,747 81,519 61,213 79,110 50,700 66,300 483,000 201,850 83,252 84,800 86,263 8,500 269,647 70,662 83,500 681500 201,802 161,171 225,000 21,000 355,275 156,092 119,548 42,887 25,632 239,541 80,457 40,847 3,821,255 9,443,623 8,893,550 732,014 17,422,424 254,209 1,179,856 250,000 174,974 250,000 280,000 231,768 280,000 105,000 117,789 114,043 250,000 150,000 3,250,000 12,1911073 55,5701323 $305,141,966 Surplus {Deficit) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 Attachment A-3 000027 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, April 26, 2005, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield County Courthouse Complex PRESENT: Dianne E. Pettitt Chairman Thomas J. Doland, Vice-Chairman Elizabeth B. Davis James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION WHEREAS the Board of Supervisors has authorized the County Administrator to proceed with the addition of an emergency shelter at the Cosby Road High School requiring funding of $600,000 at this time; and WHEREAS state funding of $821,500 is available for allocation to the New Clover Hill High School ($200,000) and Cosby Road High School ($621,500), thereby providing CIP Reserve funds in the amount of $455,000 for high school security projects at Bird, James River, and Meadowbrook; and WHEREAS the field house projects at Monacan and Midlothian High are now complete and cash proffer balances in those projects of $134,928 can be transferred to the high school security project for Monacan High; NOW THEREFORE BE IT RESOLVED that on motion of Mr. Trammell, seconded by Mr. Doland, the School Board requests the Board of Supervisors to advertise and hold a public hearing to appropriate an additional $1,421,500 to the School Capital Improvements Fund for revisions as described in this agenda item. ~ d tC ' pan Cl~rk / Bi y. Cannaday, Jr., .~, S~l~eri~.en en O000: S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: May 25, 2005 Item Number: 8.C.2ob. Subject: Set Public Hearing to Consider Amendments to Sections 19-635, 19-636, and 19-637 of the Code of the County of Chesterfield, 1997, as Amended Relating to the Sign Ordinance County Administrator's Comments: //~__c~2zz.~~ ~ ~ ~_ County Administrator: ~ Board Action Requested: Board of Supervisors set June 22, 2005 for a public hearing to consider amendments to the Code of the County of Chesterfield. Summary of Information: The Planning Commission held their public hearing on the attached sign ordinance amendments on April 19, 2004. No one spoke in favor or in opposition of these amendments. Following their public hearing, the Planning Commission unanimously recommended approval of the enclosed ordinance amendments. The Planning Department has a continuing project to update the zoning and subdivision ordinances in response to the needs of our citizens, the development community and code enforcement activities. Preparer: Kirkland A. Turner Attachments: Title: Director of Planninq Yes ~] No # 0000Z9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of proposed sign ordinance amendments (sections 19-635, 19- 636 and 19-637) The amendment will make the following changes to offsite directional sign regulations: · Allow these signs for facilities such as nursing homes, assisted living facilities, and large meeting or convention centers. · Limit the use of offsite directional signs to entities that are not located along four lane major arterial highways. The amendment will also prohibit the location of any offsite signs within the public right-of-way, as required by the Virginia Department of Transportation. The amendment will also ensure that residential and business community identification signs obtain a sign permit, and clarify that both of these signs are permitted on public rights-of-way (subject to VDOT approval) and on private property. 000030 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-635, 19-636 AND 19-637 RELATING TO OFFSITE DIRECTIONAL SIGNS AND COMMUNITY IDENTIFICATION SIGNS LOCATED IN PUBLIC RIGHT OF WAY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-635, 19-636 and 19-637 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-635. Signs not requiring permits. The following signs may be erected without a sign permit, so long as they comply with the regulations in this chapter: 000 (f) Signs in public rights-of-way if approved by the Virginia Department of Transportation and limited to: (1) (2) (3) (4) Signs posted by or on behalf of a government body. Signs which direct or regulate pedestrian or vehicular traffic. Bus stop signs posted by a public company or a government. Information signs of a public utility regarding its poles, lines, pipes or facilities. Sec. 19-636. Sign design and setback requirements. (a) With the exception of signs permitted to be placed in the right-of-way pursuant to sections 19-635(f): and 19-636(e), and 19-637(h), all signs, including directional signs, shall be set back a minimum of 15 feet from all property lines, unless a greater setback is specified by conditions of zoning, approved site or subdivision plans, or by this chapter. OOO Sec. 19-637. Limitation on specific signs. OOO (d) off igc~. ~1~ .... I-, ~1~1 I,~,'~o-.-G~'c. 1 ~1. 14~ ......... : ..... site directional s ns .~. a .....................~ ..... ~.-, ..... ~ ........... , ~;~*~ ..... ~;~ ~-': ..... ;~ ge li~ted to seven squge feet in ~ea and seven feet in total height, and ~e li~ted to the following uses: churches, schools, hospitals, p~ks, libr~es, scenic ~eas, historic ~eas, tr~n stations, ~o~s, group c~e facilities, and meeting or convention halls which exceed 10,000 squ~e feet. Offsite directional signs ~e not pemtted for facilities with entrances on an ~edal that is cons~cted with four or more lanes. No more than one sign 1923:68507.1 1 Revised 03/24/05 2:25 PM 00003i. ~ identifying a single place is allowed along any one street. However, on rc, a~r, '~ ~ ..... ~^~ arterials cn ~' ....... ~ .... ~ .... ~ constructed ~ ~ with four or more lanes rc, a~, two directional signs may be erected provided there is not more than one on each side of the road. 000 (h) Residential community identification signs. One such sign shall be permitted for each separate street entrance to the community. One such sign shall be permitted on each side of an entrance if both signs are attached to a decorative fence/wall. The sign area allowed is 20 square feet for each 200 dwelling units in subdivisions or residential communities with a guaranteed minimum of 32 square feet and a maximum of 100 square feet. Such signs must be no more than 15 feet in height unless located in a village district, in which case height is limited to seven feet. These signs may be located within the public right of way, if approved by the Virginia Department of Transportation, and located within the median strip of the entrance. OOO (v) Non residential or mixed use community identification signs may be located within the public right of way, if approved by the Virginia Department of Transportation, and located within the median strip of the entrance. (2) That this ordinance shall become effective immediately upon adoption. 1923:68507.1 2 3 lA Revised 03/24/05 2:25 PM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2. Meetin~l Date: May 25, 2005 Item Number: 8.C.2,¢. Subject: Set Public Hearing Date to Consider the FY2006 Secondary Road Improvement Budget County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set June 22, 2005, as a public hearing date to consider the Virginia Department of Transportation (VDOT) FY06 Secondary Road Improvement Budget for Chesterfield County. Summaryoflnformation: VDOT has requested the county to approve their proposed FY06 Secondary Road Improvement Budget. The budget identifies the specific secondary road improvement allocations for the fiscal year. VDOT asks the Board of Supervisors to approve a budget each year. VDOT estimates $6,353,152 will be available for secondary road improvements in FY06. Proposed projects for the FY06 budget are shown on Attachments A and B. These projects represent the implementation of the second year of the Six-Year Improvement Plan adopted by the Board in June 2004. Staff is currently updating the Six-Year Improvement Plan and will present the Plan for the Board's consideration later this fall after VDOT publishes the final six year projected allocations. (Continued on page 2) Preparer: Attachments: R.J.McCracken Ycs Title: Director of Transportation agen598 No O0008q CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of Z, Recommendation: Staff recommends the Board set June 22, 2005, as the public hearing date to consider the adoption of the attached resolution approving VDOT's proposed FY06 Secondary Road Improvement Budget as presented. District: Countywide 000033 WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2005-2006 Secondary Road Improvement Budget to the County; and WHEREAS, the FY2005-2006 budget represents the implementation of the second year of VDOT's Six-Year Improvement Plan adopted by the Board in 2004. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2005-2006 Secondary Road Improvement Budget as presented by VDOT. 000034 PROPOSED FY 06 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT FROM TO DESCRIPTION ALLOCATION COUNTYWIDE TRAFFIC SERVICES COUNTYWIDE PREL ENGR COUNTYWIDE RIGHT OF WAY ENGR COUNTYWIDE ENTRANCE PIPES OLD BUCKINGHAM RD OLD BUCKINGHAM RD HICKORY RD DUNDAS RD FOREST HILL AVE FOREST HILL AVE MATOACA RD HALLOWAY AVE LAKEVlEW RD BAILEY BRIDGE RD QUALLA RD SPRING RUN RD BAILEY BRIDGE RD NEWBYS BRIDGE RD RHODES LANE WOOLRIDGE ROAD BRANDERS BRIDGE RD BEULAH RD COURTHOUSE ROAD VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS MILL FOREST DR UNISON DRIVE SOUTHLAWN AVE STRATHMORE RD BUFORD RD BUFORD RD WOODPECKER RD MATOACA MIDDLE SCHOOL WOODPECKER RD DEER RUN DR BELCHERWOOD RD MCENNALLY RD CLAYPOINT RD WALMSLEY BLVD 0.5 MI. S. WOODPECKER RD CURVE S. OF CROWN POINT N. OF WHITEHOUSE RD CURVE AT MASON WOODS ROUTE 360 OLDE COALMINE RD INTERSECTION OLDTOWN CREEK INTERSECTION INTERSECTION INTERSECTION INTERSECTION MATOACA PARK INTERSECTION SPRING RUN RD INTERSECTION BAILEY BRIDGE RD MANCHESTER H.S. FALLING CREEK BR 0.7 MI. W. SANDYFORD RD INTERSECTION MISC $158,458 MISC $144,O00 MISC $60,000 MISC $124,000 IMPROVE 2 LANE $606,624 TURN LANES $208,539 REALIGNMENT $101,715 TURN LANES $429,417 STREET LIGHTS $49,229 SIDEWALK $319,570 TURN LANES $491,200 CURB/SIDEWALKS $83,356 TURN LANES $185,450 SHOULDERS $21,600 IMPROVE CURVE $3,290 REALIGN CURVES $1,000,000 IMPROVE 2 LANE $1,400,000 IMPROVE 2 LANE $364,460 PAVE GRAVEL RD $44,499 IMPROVE CURVE $59,150 IMPROVE CURVE $38,445 SHOULDERS $76,400 RIGHT TURN LANE $383,750 TOTAL $6,353,152 NEWCOMB/6 YR06-1 l/FY06/FY 06 BUDGET 5/12/2005 ATTACHMENT A 000035 Proposed FY06 Secondary Road Improvement Budget IOld Buckingl~am Road Bailey Bridge Road Woolridge Road Forest Hill Avenue/Buford Road I Courthouse Road/Route 360 ] Newby's Bddge Road I Dundas Road/Strathmore Road Beulah Road ISpring Run Road IBailey Bridge (Deer Run) Qualla Road IRhodes Lane IMatoaca RoadNVoodpecker Road Branders Bridge Road Lakeview RoadNVoodpecker Road Hickory Road Halloway Avenue I ATTACHMENT B I 000036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: May 25, 2005 Item Number: 8.C.2.d. Subiect: Set a Public Hearing to Consider the Receipt and Appropriation of $1,883,843.29 in Disaster Recovery Funding from the Federal Emergency Management Agency (FEMA) County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for June 22, 2005 to consider the receipt and appropriation of $1,883,843.29 in disaster recovery funding from the Federal Emergency Management Agency (FEMA) for expenses incurred during Tropical Depression Gaston. Summary of Information: The Department of Utilities has received $1,883,843.29 in federal disaster aid from the Federal Emergency Management Agency (FEMA) to reimburse the department for repairs and clean up made necessary by Tropical Depression Gaston in August of 2004. The recovery dollars received are for repairs to aerial sewer lines at the Falling Creek Boat Marina, Route 1 and Falling Creek (Old Stone Bridge), Cogbill Road at the railroad trestle and Route 10 and Falling Creek. Preparer: Crai,q S. Bryant Title: Director of Utilities Attachments: ~-] Yes No # 000037 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 25, 2005 Budget and Management Comments: This item requests that the Board set a public hearing to consider the receipt and appropriation of $1,883,843.29 in FEMA disaster aid related to repairs associated with Tropical Depression Gaston. The funding will reimburse the Utility Department for expenses incurred as a result of the storm. Funding has already been received and is available to appropriate. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000038 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 25, 2005 Item Number: 8.C.3. Subiect: Award of Contract with KPMG LLP for Financial Audit Services County Administrator's Comments: t~_~p~_-,~ ./f~?/'~/~ County Administrator: Board Action Requested: To authorize the County Administrator to enter into a contract with KPMG LLP for financial audit services. Summary of Information: The County's current contract for financial audit services with KPMG LLP expired with completion of the fiscal year 2004 audit. Staff prepared a Request for Proposal (RFP) and publicly advertised to solicit responses from qualified independent certified public accountants to perform financial audits covering the County, School Board, and School Student Activity Funds. The RFP selection committee, with representatives from Accounting, Internal Audit, Purchasing, and School Board Finance, evaluated the proposals received and selected KPMG LLP the most qualified firm to provide financial audit services. The contract is for three fiscal years with the option to renew for up to two additional years. The contract's base fee will be $176,200 for the fiscal year 2005 audit, with negotiated fees for future years. The negotiated annual increase is capped at a maximum of 7% of the previous year's fee for fiscal years 2006 and 2007. The audit fee is allocated to the General, School, Utilities, Airport, Risk Management, and Vehicle and Communication Funds. Preparer: Mary Lou Lyle Title: Director of Accountin,q Attachments: Yes No 000039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 25, 2005 Bud.qet and Management Comments: This item requests that the Board consider the award of a contract for financial audit services with KPMG LLP for three fiscal years with option to renew for up to two additional years. The contract's base fee will be $176,200 for the fiscal year 2005 audit with negotiated fees for future years capped at a maximum of 7% of the previous year's fee for fiscal years 2006 and 2007. Sufficient funds are appropriated and available in the current budget to pay for the base contract fee. The audit fees are allocated to the General, School, Utilities, Airport, Risk Management, and Vehicle and Communication Funds. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 25, 2005 Item Number: 8.C.4. Subiect: Request for a Music/Entertainment Festival Permit for Rivers Bend Concert Series on Friday Evenings, May 27 through July 29, 2005 Administrator's ~% ' County Comments: (Ed2~~ //~~ County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to grant a music/entertainment festival permit for River's Bend Concert Series for Friday Evenings, May 27 through July 29, 2005 and for rain dates for all Fridays in the month of August. Summary of Information: The Rivers Bend Concert Series (~RBCS") in partnership with the Boys and Girls Club of Metro Virginia proposes to conduct weekly, family-oriented outdoor concerts on Friday evenings, May 27 through July 29, 2005, to raise funds to benefit The Boys and Girls Clubs. RBCS has already conducted a concert on May 20 pursuant to an administrative permit issued by the County Administrator in accordance with the County Code. However, in order to continue holding the concerts, the Board must now approve the permit. Each Friday night during the concert series a different band will perform outside at 12701 N. Kingston Avenue, River's Bend Center. In case of rain or unforeseen circumstances, the concert series will be extended into Friday nights in August. Admission tickets will be sold for $5.00 - $10.00, depending on the artist. Children under 12 will be admitted free. The proceeds will go to The Boys and Girls Clubs. Each concert will begin at Preparer: Steven L. Micas Title: County Attorney 0505:68784.1 Attachments: Yes I I No # 000041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 6:00 p.m. and end at 10:00 p.m. It is anticipated that approximately 5,000 people will attend each concert. RBCS is contracting with Hopewell Quarterback League Inc. to provide food. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. RBCS has made proper arrangements to insure public safety, fire prevention, medical protection, sanitation, traffic control, parking, insurance coverage and security. The concert conducted in the series to date has been managed safely and in accordance with the County Code. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event is held on County property. Staff recommends that the Board not require a bond in this case. 0505:68784.1 000042 River's Bend Concert Series 11924 Centre St. Chester Va 23831 804-796-9520 riversbendconcertseries.com April 22, 2005 Stylian P. Parthemos Assistant County Attorney Chesterfield CountyAdministration Chesterfield, Va. 23832-0040 Re: Music and Entertainment Festival Permit Dear Stylian P. Parthemos, Thank you for your assistance with our pursuit of information regarding application for a music and entertainment festival permit. Wayne Markland the applicant, will be the producer of River's Bend Concert Series located at 11924 Centre Street Chester, Va. 23831. Ken Hall, VP of Boys & Girls Clubs of Metro Va. whose offices are located at 2601 W. Broad St. Richmond Va. the benefiting charity, and Merit Medical located at 12701 N. Kinsington Ave, Chester Va. 23836 are the owners of the property. We plan on holding a series of weekly, family-oriented outdoor concerts at 12701 N. Kingston Avenue in Rivers Bend Center across from Hewlett Packard Corporation. Concerts are planned for Friday evenings, May 6 through July 29, 2005 from 6:00 p.m. to 10:00 p.m. with the proceeds benefiting The Boys and Girls Clubs of Metro Va. Extension into August is requested for any rain outs or unforeseen circumstances. Following is a tentative list of bands that will be approached for the 2005 Series. List of Bands Jimmy Buffet Revue Band of Oz Chairman of the Board Embers AWB Right On The Janitors Coastline Band Groove Spot Cedar Creek Fantastic Shakers Casper 00043 River's Bend Concert Series 11924 Centre St. Chester Va 23831 804-796-9520 riversbendconcertseries.com River's Bend Concerts Series is assuming full financial responsibility for the concert series. We are currently seeking Corporate Sponsors to help offset some of our costs. We estimate a minimum of 5,000 attendants and the first printing of tickets will be as many. Admission will be $5.00 - 10:00 (depending upon performing artist) for adults and children under 12 admitted free and controlled through admission tickets and wristbands issued at the gate. There will be 20 - 30 gallon lined trash cans strategically disbursed through-out the venue for paper, cups and food disposal after each concert. We have contracted with Shoosmith Brothers to provide and service 7 regular and 1 handicap portable toilets and 1 hand washing station and a 6 yard dumpster for all of the events. Units will remain in place from May 1st through July 30th and serviced on a weekly basis. Mr. Doug Edward, President of Hopewell Quarterback League Inc. will provide food & Beverages for each event in which the proceeds will go to benefit them in providing funding necessary for youth football & cheerleading in Hopewell Va. Mr. Edwards will meet with Mr. Franklin Scherra this week to fill out application for a health permit and coordinator's check list for a temporary restaurant permit. Lodging will not be a necessity for our series. We have alerted Gilbert Elliott of the local Bermuda Rescue Squad and Captain Randy Perdue with the River's Bend Fire Department of our event's dates and times. We will work with our security officers, in the event of an emergency to notify the proper emergency medical personnel. We anticipate as in the past that both entities will attend the event. There is adequate parking available on the grounds next to the main gates with approximately 400 parking spots with additional parking behind the residence on Meadowville Rd. and at the Merit Medical building. Also in the past Hewlett Packard has allowed parking at their facility when needed Outdoor lighting will be utilized on our stage and parking area to accommodate the needs of the performing artists and guarantee the safety of our attendants. Stage lights will be under the direct control of Billy Voidt of Sound Force Inc. Their illumination will not exceed beyond the property boundaries. Venue and parking lights will be supplied by John Shelton and maintained by the same. 43A River's Bend Concert Series 11924 Centre St. Chester Va 23831 804-796-9520 dversbendconcertseries.com We have contacted Sgt. Bowman of the Chesterfield County Police Department to employ off duty officers who will oversee parking, crowd and traffic control and any other security components of our concert series. Number of officers will be determined and coordinated by Chesterfield County Police Department weekly depending on the anticipated number of attendees. Boys & Girls Club of Metro Va. carries a general $1,000,000 liability insurance policy to insure against injury or damage. River's Bend Concert Series, Merit Medical and Chesterfield County Police Department while performing their duties during the concert are named as additional insureds and certificates indicating the same will be forwarded ASAP. River's Bend Concert Series and Merit Medical authorizes any and all county employees on grounds to insure any state and local ordinances and regulations. In addition the proper applications will be completed to obtain a special event permit, building permit for a 16' x 24' stage and electrical connections upon completion and a fire retardant certificate for band shell after erected. Our application fee is attached. I trust that the above information is adequate in order to meet the county entertainment festival permit. Please do not hesitate to call with any questions you might have. I would appreciate an expedited review of this letter as Ms. Lisa Elko said it can be voted on at the next board meeting. Sincerely, Wayne Markland River's Bend Concert Series 000044 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: May 25, 2005 Item Number: 8.C.5. Request for a Permit to Stage a Fireworks Display at Southside Speedway on July 1, 2005 County Administrator's Comments= ~'~__~. ~/Y~Y~ ~J //~~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at Southside Speedway on July 1, 2005. Summary of Information: Sue Wilkinson Clements, Promoter of Southside Speedway, has requested permission from the Board to stage a fireworks display at Southside Speedway on July 1, 2005, with a rain date of September 2, 2005. The fireworks display will begin at 10:30 p.m. The fireworks will be shot from the corner of Oak Lake Boulevard and Genito Road. K. A. Williams of Dominion Fireworks, Inc. has previously conducted similar displays at Southside Speedway and elsewhere in the County and will oversee the discharge of the fireworks. The Speedway has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000 which names the County as an additional insured. The Fire Marshal's Office has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. 0505:68903.1 Preparer: Steven L. Micas Attachments: Yes ~ No Title: County Attorney 0505:68903.1 ~booo45 Application for Fireworks Display (Print or Type All Information) Date of Application: Mac] ~ Event Name:, 3oo-~Lt%~cJ¢ Time of Fireworks: ]0: 2~0 ?wi Rain Date: Event Location: Shooting site/Display area: (include map) Sponsoring Org~ization: So~gld~ ~e~~, PersonlnCh~geofEvem:- ~*g. gue MailingAd&ess: 811 Sn2d Work Phone:' ~,~- ~ I ~ Home Phone: ~ ~"' {.o ~ l 3 Person Coordinating Fireworks: (for the sponsor) Mailing Address: City: Work Phone: State: V,~ Zip: Home Phone: Company Responsible for Shooting: Mailing Address: City:. Work Phone: Shooters Name: State: After Hours: Zip: 000046 m 05 OS 04:lOp Sue W. Clements (804) 276-?625 MAY--OS--8~ THU ~5:~7 RO~R ~OTTORFF ~ K~ zu~a Not~: 1. 2. 3. Dale; Attach a list of fireworks to be used in the display. Attach a copy of;he certificate of insurance. ( g'~ Include a site drawing noting discharge site, spectator vieWing area, parking, and an) nearbystructm'es. (5ec~ Ic~,euoo~'~c L~ Shoulcl you have any qu~tions, call the Fire and Life Safety Division at 748-1426. Remm application to: Chesterfield Fire Department Fke and Life Safety ........ P. O, Box 40 Chesterfield, VA 23832 ) (office use only) · " ' ' Site suitable for display pending County Attorney and Board of Super~isors approval. Site unsuitable. Event Represents;lye: 00004T SOUTHSIDE SPEEDWAY INVENTORY JULY 1, 2005 100 2.5 INCH ASSORTED COLOR SHELLS 500 1 INCH SHELLS 400 1.5 INCH SHELLS 100 2.5 INCH FINALE PLEASE NOTE; certificate of insurance will be issued around june 1'*t because our policy date hms June 23 to June 23. We will be using the same .policy as past years. The diagram will be taxed next week when Roy Sprouse returns from out of tow~. DOMINION FIREWORKS, INC. P.O. BOX 3015 PETERSBURG, VA. 23805-3015 (804) 733-6792 000048 05/B2,/05 }ION 14:11 FAX ~1}R-~9-,o5 ~-RI xx :$~ ~00l Kenbridgo Properties PO Box 11321 Richmond, Va 23230 Ph: 8044355-8621 + 122 FAX: 804~353-9061 Southside Speedway, Inc. 12800 Oenito Rd. Midlothan, VA 23112 Att'n: Sue W. Clements, Pres/Promoter April 29, 2005 Th_is will advise that you have permission to use our vacant property adjacent to yom speedway property, located at the comer of Oak Lake Blvd. and Oenito Rd.., as a shoot site for yom- proposed Friday, July 1st fireworks display with Friday, Sept. 2nd as an alternate date in the ~vent the July date is postponed. It will be necessary for you to procure ail necessary county permits for such use. In addition, kindly have Kenbridge Properties added, as an additional insured, to both your artd the fireworks providers msur~ce policy. Copy of this item should be Ibrwarded to me prior to the July 1st use date. There will no charges/fees accessed for the use of our property, as noted above, however you will be responsible for the ele~up of any debris I&r as a result of the use of said property. Kindly con.tact me with any questions. Kindest person'~l regards. Sincerely~ Roger Kisrmr 000049 MAY--10--05 TU~ 09:44 ROGER ~OTTORF~ 804 ?44 ~885 P. 01 Roger J. Bottorff Phone/Fax 804-744-2885 SOUTHSIDE SPEEDWAY May 10, 2005 Bill Van Gils . . . Page that follows is the Dominion Fire- works drawing of the shoot area recommended for the July 1st show. This was prepared by Roy Sprouse. This should complete the application info required, except for the insurance cert. which will follow about June 1st. Dominion's current policy expires June 23rd. Conctact meAany other issues/questions. Thanks for your assistance. Regards. 8524 Sunningdale Terrace - Chesterfield, VA 23832 000050 ~Y--10--O~ TUE ~ :~ R~g,~R .~OTTOREF 00005~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: May 25, 2005 Number: 8.C.6. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bermuda: Southcreek, Section 7 Stoney Glen South, Amended Section 4 Preparer: Richard M. McEIfish Title: Director, Environmental En,qineerinq Attachments: Yes ---]No TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - SOUTHCREEK, SEC 7 DISTRICT: BERMUDA MEETING DATE: 25 May 2005 ROADS FOR CONSIDERATION: PLEASANT CREEK CT PLEASANT CREEK DR PLEASANT CREEK PL WOODHUGH PL Vicinity Map: SOUTHCREEK, SEC 7 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - STONEY GLEN SOUTH, AMENDED SEC 4 DISTRICT: BERMUDA MEETING DATE: 25 May 2005 ROADS FOR CONSIDERATION: DELAMERE DR FARADAY CT FARADAY DR WOODLEIGH DR Vicinity Map: STONEY GLEN SOUTH, AMENDED SEC 4 " ~CK Z '-r' Produced By Chesterfield County GIS CT TWl ~jEDA~R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.7.a. Subiect: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement and a Twenty-Foot Sewer Easement Across Lot 9, Tanner Village, Section B at Charter Colony County Administrator's Comments: / ~' County Administrator: BoardActionReques~d: Grant Kevin C. Wylie and Alison C. Wylie, permission for a proposed fence to encroach within an 8' easement and a 20' sewer easement across Lot 9, Tanner Village, Section B at Charter Colony, subject to the execution of a license agreement. Summary of Information: Kevin C. Wylie and Alison C. Wylie have requested permission for a proposed fence to encroach within an 8' easement and a 20' sewer easement across Lot 9, Tanner Village, Section B at Charter Colony. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs --]No #*~ 0000561 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN AN EIGHT FOOT EASEMENT AND A TWENTY FOOT SEWER EASEMENT ACROSS LOT 9 TANNER VILLAGE SECTION B AT CHARTER COLONY ;iR el Chesterfield County Department of Utilities 1 Iici eq,al~ 116~? aet 000057 'fi-liS IS TO CERTIFY THAT ON OCTOBER 13, WE UAOE: AN ACOURATE flELO SURVEY OF 11~E PREMISES SHOWN HEREON, THAT ALL IMPROVEMENTS ARE SHOWN HEREON; 'II'~T DIERE ARE NO ERCROACHMENTS BY IMPROVEMENTS FROM SUBJECT PREMISES UPON ADJOINING PREMISES. OTHER DIAN SHOWN HEREON. THIS PLAT WAS PREPARED WITHOUT THE BENEF1T OF A TITLE REPORT AND MAY BE SUBJECT TO EASEMENTS OF RECORO WHICH ARE NOT SHOWN ON THIS PLAT. THIS PROPERTY UES WITHIN ZONE C ACCORDING TO THE FLOOD INSURANCE RATE )MAP COMMUNITY PANEL 510035 0024 B EFFECTM~ DATE IdARCH'16,' 198,I. UNDERGROUND POWER &: TELEPHONE XXX - LICENSED AREA 2 STORY BRIC~ & FRAME OWLG. 10011 COUPLEI'E. LOT 8 P* I I I NO DRIVEWAY ~STRL~u - I. AT 'llUE OF ~URVEY I I I I I I I I I LOT 10 PHYSICAL IMPROVEMENT SURVEY ON . ..., ,.. YOUNGBLOOD, TYLER & ASSOCIATES, P.C. I WA' v · I~ om~_mq, ~a~em - I 8SC'r[ON B I i,.o. ~&~~c~c~,~,. I At caA]rt~ co],,oNY _o,A ._._. ..... · .:. ' .... - . "' : ~-~ ' 'Q'~,.'~..'..'..'..'..'..~ I1~ _._= i .' · , ....... " · ........... , ......... ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.7.b. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 13300 Grover Court County Administrator's Comments= ~ ~._/~J County Administrator: Board Action Requested: Grant 95-10 Development, L.C., permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: 95-10 Development, L.C., has requested permission to install a private sewer service within a private easement to serve property at 13300 Grove Court. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: Ycs r---~ No 000059 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 13300 GROVER COURT WARE / ? NDRED RD ,A PLACE pARKERS BAT el Chesterfield County Department of Utilities 1 llcl equal; ~3Q/eet O000GO I~300.GROVER C~T _;/ . JR REDWATEP~ I,LC D~. 2??iPT, 9~ ' ~[ 1951 WARE aOTTOM $~RINa gOAD PIN: S01552~ DB. 6~5 PG. 973 I PIN: N2653870100000 N:.'.TM 5~ ~~ ~ / VATEZMI TB~ZNAL, IM~. ~~ ' SANITARY S~~ 00006'! CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.7.c. Subiect: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 74, Hartley Village at Charter Colony C ountyAdministrator'sComments: //~~J /~~~ County Administrator: BoardAction Requested: Grant Ira Cleon Deaner, permission for a proposed fence to encroach within a 16' drainage easement across Lot 74, Hartley Village at Charter Colony, subject to the execution of a license agreement. Summary of Information: Ira Cleon Deaner has requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 74, Hartley Village at Charter Colony. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Ycs No VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN A 16' DRAINAGE EASEMENT ACROSS LOT 74 HARTLEY VILLAGE AT CHARTER COLONY LIV ~T~RL Chesterfield County Department of Utilities 1 Iici eqral~ ~,16S? aet 0OOO63 79 THIS IS TO CERTIFY THAT ON AUC~IST ~,~ ~,004' .· MADE ~ A~ '~ ~s ~Y zs ~r zN A H.U.O. ~Z~ ~ ~ ~, Z~ (C~ ~ LENGTH'60.93' RAD%US-50. 00 ' '~ ~,69 '49 'EJ ' CHORD-57. ~3 ' ~ = ~[~S~ A CHO~ BEARING=N44'~4'4~"E 78 '~~c~°8~ 73 ,/ .f STORY BRICK $ FRANE NO..f380 7 (.fOOX COMPLETE) ..-1 Ira Cleon Deaner 13807 Bach Ct. DB. 5990 PG. 310 PIN: 727699186800000 (SEt) BACH COURT PLAT SHOEING INRPOVEHENTS ON LOT 74, PLAN OF *HARTLEY VILLAGE", AT CHARTER COLONY, IN THE NATOACA D.TSTRICT OF CHESTERF. TELD COUNTY, VIRgINZA. PUR.: %RA CLEON DEANER DOROTHY d. DEANER 75 (SET) THIS SURI~-Y ZS ~U&JECT TO ANY EASEA~ENTS OF RECORD AND OTHER PERT.fAr, VT FACTS tllffCH A TZTLESEAIk:W #Z~ttT O.rSCLOSE. HARVEY I- PARKS,/NC,. 4508 W. HUNDRED ROAD 748.~4 f 748.0515 lATE:AUGUST 23, 2004 SCALE: ~' - 30' DRAWN BY: N.S.N. ;HECKEO BY: R. L. O. F. BK.: 496. PG..f2 496,f2. PRO 000064 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.7.d. Subiect: County Administrator's Comments: Request Permission for a Proposed Fence to Encroach Within a Thirty-Foot Drainage and Sewer Easement, a Twenty-Foot and Variable Width Sewer Easement, an Eight-Foot Drainage Easement, and an Eight-Foot Easement Across Lot 7, Tanner Village, Section B at Charter Colony County Administrator: BoardAction Requested: Grant Jeffrey B. Foster and Adrienne Foster, permission for a proposed fence to encroach within a 30' drainage and sanitary sewer easement, a 20' and variable width sewer easement, an 8' drainage easement, and an 8' easement across Lot 7, Tanner Village, Section B at Charter Colony, subject to the execution of a license agreement. Summary of Information: Jeffrey B. Foster and Adrienne Foster have requested permission for a proposed fence to encroach within a 30' drainage and sanitary sewer easement, a 20' and variable width sewer easement, an 8' drainage easement, and an 8' easement across Lot 7, Tanner Village, Section B at Charter Colony. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs No 000065 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN A THIRTY FOOT DRAINAGE AND SEWER EASEMENT. A TWENTY FOOT AND VARIABLE WIDTH SEWER EASEMENT. AN EIGHT FOOT DRAINAGE EASEMENT, AND AN EIGHT FOOT EASEMENT ACROSS LOT 7. TANNER VILLAGE. SECTION B AT CHARTER COLONY ;iR O7· ES PL N el Chesterfield County Department of Utilities 1 11¢~ eq~al~ H6~? aet 000066 '% % \ XXX -- LICENSED AREA Jeffrey D. Foster - ( Adrienne Foster 14137 Jeffries Terrace DB. 6041 PG. 394 PIN: APPROVED ~ 2 3 ZOO5 No, 14137 loe~ COqPLE1~ \ \ \ \ \ \ Lift6 L"'4LTP C44' R/V) LDT8 VAS RE:RFI]U4~9, A I]NZ~AY HRO NDT ~EEN CDI~T~TEI~ THIS PRflPE~rTY UF.~ VtTHIN · C' ~ Tfl TI~ BAS[ F'LflOD EXEVATII]ff ~ ~.mVN fin THE PN4~I. EFFECTIVE DAT~ .HARCH tS, t983 II PHYSICAL. YOU*t[GBLOOD, ~T$ DN ,I:E~TJI~ J P,~ iL'('TL'~G'Tm TI COUNTY, VIRGINIA 000067 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: May 25, 2005 Item Number: 8.C.7.e. Subiect: Request Permission to Install a Private Sewer Service Within Private Easements to Serve Property at 4220 Celebration Avenue County Administrator's Comments: ~f~__~</ ,~,/~,~~ County Administrator: Board Action Requested: Grant Joseph M. Leatherwood permission to install a private sewer service within private easements and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Joseph M. Leatherwood has requested permission to install a private sewer service within private easements to serve property at 4220 Celebration Avenue. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Mana.qer Attachments: Ycs --]No # 00006S VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN PRIVATE EASEMENTS TO SERVE PROPERTY A T 4220 CELEBRATION A VENUE Chesterfield County Department of Utilities 00006:9 000070 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2. Meetin~l Date: May 25, 2005 Item Number: 8.C.8. Subiect: Approval of Utility Contract for Summer Lake Section 4, Contract Number 04-0161 County Administrator's Comments= County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 1,871 L.F.± of 24" oversized wastewater lines. The Developer is required to have a 12" wastewater line to serve his development. Staff has requested that the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Base Camp Holding, LLC Contractor: Castle Equipment Corporation Contract Amount: Estimated County Cost for Oversizing .................. $35,549.00 Estimated Developer Cost ............................. $502,976.04 Estimated Total ...................................... $538,525.04 Code: Refunds thru Connections - Oversizing 5N-572VO-E4C District: Matoaca Preparer: Craiq S. Bryant Attachments: Ycs Title: I--]No Director of Utilities OOO071 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 25, 2005 Bud.qet and Management Comments: This item requests that the Board approve a contract to Base Camp Holding, LLC for the Summer Lake Section 4 Sewer Line project. Staff has requested that the developer, Castle Equipment Corporation, install oversized sewer lines to provide service to adjacent properties. County ordinance entitles the Developer to refunds for the cost of the oversized improvements. Funding for cash refunds and refunds through connections has been appropriated in the FY2005 budget. No additional appropriation is necessary to cover the cost for this project. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement O000'TZ VICINITY SKETCH Summer Lake - Sec. 4 County Project # 04-0161 Proposed 24" Oversized Wastewater Line Co. Proj. #04-0161 Proposed Summer Lake Sec. 4 Co. Proj. #04-0161 ! /! N Chesterfield Coun~ Department of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.9.a. Subiect: Acceptance of Parcels of Land for the Extension of Battery Dantzler Road and Battery Dantzler Court from Bermuda Triangle Property, L.P. County Administrator's Comments: /~.~ ~ ~-/ /~~~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing a total of 2.139 acres from Bermuda Triangle Property, L.P., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing a total of 2.139 acres for the extension of Battery Dantzler Road and Battery Dantzler Court. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: Yes -]No Title: Ri.qht of Way Mana,qer 000074 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR THE EXTENSION OF BATTERY DANTZLER ROAD AND BATTERY DANTZLER COURT FROM BERMUDA TRIANGLE PROPERTY LP 61 t WARE 6OT"['OM SPRING RD Chesterfield County Department of Utilities I Iici eqlal~ ?08~33 ~et 000075 ~ E,91r:rJu (riO 000076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.9.b. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of North Woolridge Road from Reynolds Real Estate Ventures, LLC County Administrator'sComments: /~/'>(~L43,-'/~/~C/ //~~C~ County Administrator: ~ Board Action Requested: Accept the conveyance of a parcel of land containing 0. 047 acres along the north right of way line of North Woolridge Road from Reynolds Real Estate Ventures, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs # OOO0?7 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF NORTH WOOLRIDGE ROAD FROM REYNOLDS REAL ESTATE VENTURES LLC 1. ENCLAVE DR 2. CRESCENT 3. CRESCENT G DR EN N Che;terfield County Department of Utilities I Ilcl eq~al~ ~8~3 000078 BB HUHT, CCC. 7E3-705-8818-00000 ])B.4442 PG.403 t4000 N=3703704,77 E"UT~4777.73 TENPDRARY CDNSTRUCTI[]N IrASEHENT 1)B,350~ ~ PG.531 P~T ~ NUHBZR DIRECTIaN DZSTANCE: L/ ~lae'47'11'K t4.46' L.2 H84*53'IO'K 67.85' L3 S84"53'10'V 13.01' TEHPQRARY CDHSTRUCTIQN EASEMENT I)B,3502 PG,531¥""'~ _ REYNOLDS REAL ESTATE VENTURES LLC 7E6-707-;=975-00000 ~'00 CHARTER CI].DNY PN~IOdAY N-3703716.69 E-UTES045.59 / / / / STATE BOARD FOR COMMUNITY COLLEGES 7~:5-70~-E953-00000 ])B,3;~78 P(;,591 PB,94 PG,70 601 CHARTER CDLDNY PARKWAY SCALE, 1'=100' DEDZCATE A PARCEL CDNTAZNZNG 0,047 ACRES DF' LAND ACRDSS REYNDLDS REAL ESTATE 0 50 100 200 RZVI,~..D, ~Y 11, YOUNOBLDODo TYLER & ASSOCLATES, P.C. CIVIL EN§~4EER$, PLANNERS & LAN]) SURVEYORS 7309 HN~aVER GREEN DRIVE P.D. BDX 517 HECHANICSVILLE, V~. E31U VENTURES...LLC TO THE COUNTY PHa~ ¢804>746--5E85 FAX ¢804)730-76~.4 ~DF'"CHESTERFZEL,D,VIRGINIA DATr',_nlZ_~ 3, 8004 SCALE, 1" ' 100' ' ' Y VIRGINIA I:DRAVN SYs~213~PLT I NI~)LOTNIAN ]~ISTRZCT CN£$TE:RF'Z£L.~) COUNT, .O.~__,~-.E:~) SY, ~CE:ZTH A. SHR,~ L..S. ........ -_-_R, . --- 000079 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.9.c. Subiect: Acceptance of a Parcel of Land Along the West Right of Way Line of North Arch Road from Verde Investments, Incorporated County Administrator's Comments: ~;/~ 42 ~ q~ //~~oo~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.038 acres along the west right of way line of North Arch Road (State Route 672) from Verde Investments, Inc., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs -"] No 000050 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY LINE OF NORTH ARCH ROAD FROM VERDE INVESTMENTS INC ~DRD CT PL Chesterfield County Department of Utilities I li'~i eqlaK ~6.67 ~e! O0O081 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.9.d. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of West Hundred Road from West Hundred Road Realty~ LLC County Administrator's Comments= /~E~3 ~')~x~_~F/n ~ ?~/3/}~ c3~vJ~k. County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.009 acres along the north right of way line of West Hundred Road (State Route 10) from West Hundred Road Realty, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs [--~ No 000083] VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WA Y LINE OF WEST HUNDRED ROAD FROM WEST HUNDRED ROAD REALTY LLC Chesterfield County Department of Utilities 000084 266 ~06tt '~'0 N30'59'54'W 97.35' (ROUT~ 1515) (PuBuc - co' ~ OOO085 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 25, 2005 Item Number: 8.C.10. Subiect: Approval of a Change Order for County Project 01-0202, Midlothian Turnpike Water Line, Phase 2 County Administrator's Comments= /~~~4<~ ,/~~~ County Administrator: Board Action Requested: Staff recommends that the Board approve Change Order #3 for an increase of $126,025.93 and authorize the County Administrator to execute the necessary documents. Summary of Information: Change Order #3 represents credits and increases due to quantitative adjustments in water mains and related appurtenances. The original construction cost was $2,313,004.00. With this change order, the new construction cost is $2,484,889.93. The County's engineering consultant, Austin Brockenbrough & Associates has reviewed the changes required and recommends approval. Funds are available in the current CIP. District: Midlothian Preparer: Roy E. Covington Title: Assistant Director Attachments: Yes No 000086 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 25, 2005 Budget and Management Comments: This item requests that the Board approve change order number three to the construction contract for Midlothian Turnpike Water Line, Phase Two in the amount of $126,025.93. The original contract to Casper, Colosimo & Son, Inc was $2,313,004. Previously approved change orders increased the contract by $45,860. This addition of change order number three increases the contract to $2,484,889.93. The County's contract award policy specifies that the Board must approve any single change order exceeding $50,000. Funds are available in the current capital improvement program to cover the increase in the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000057 CHANGE ORDER Project No. 01-0202 Date: May 4, 2005 NAME OF PROJECT: Midlothian Turnpike Waterline, Phase 2 OWNER: Chesterfield County CONTRACTOR: Casper Colosimo & Son, Inc. Order No. The following changes are hereby made to the CONTRACT DOCUMENTS: DESCRIPTION OF CHANGES: Resolution of Pay Item quantities installed. JUSTIFICATION: Accounts for actual quantities installed. CHANGE TO CONTRACT PRICE: Decrease in Contract Price Add 64 LF Clearing and Grubbing ~ $5.00/LF $ Add 78.78 CY Rock Excavation ~ $25.00/CY $ Delete 50 CY Hardpan Excavation ~ $25.00/CY $ Delete 51.44 CY Rem/Rep Unsuit Matl ~ $25.00/CY $ Delete 2 MBF Sheet/Shore Left ~ $1000.00/CY $ 2 Delete 17 LF 8" D.I. Water Main ~ $100.00/LF $ 1 Delete 33 LF 12" D.I. Water Main ~ $ 90.00/LF $ 2 Delete 48 LF 16" D.I. Water Main ~ $170.00/LF $ 8 Delete 256 LF 30" D.I. WaterMain~$131.00/LF $ 33 Add 358 LF 30" D.I. Res Jt. WM ~ $157.00/LF $ Delete 29 LF 36" D.I. Water Main ~ $122.00/LF $ Add 8 LF 36" D.I. Res Jr. Water Main ~ $157.00/LF $ Add 9 EA 8" 45° Bend ~ $ 310.00/EA $ Add 1 EA 8" Transition Coupling ~ $165.00/EA $ Add 3 EA 12" 45° Bend ~ $ 415.00/EA $ Add 1 EA 12" Cap/Plug ~ $ 305.00/EA $ Delete 1 EA 16" 45° Bend ~ $ 830.00/EA $ Delete 1 EA 16" 90° Bend ~ $ 885.00/EA $ Delete 1 EA 16" Cap/Plug ~ $ 630.00/EA $ Delete 1 EA 16" Transition Coupling ~ $ 490.00/EA $ 1 250.00 1 286.00 000.00 700.00 970.00 160.00 536.00 3,538.00 830.00 885.00 630.00 490.00 Increase in Contract Price $ 320.00 $ 1,969.50 $ $ $ $ $ $ $ $ 56,206.00 $ $ 1,256.00 $ 2,790.00 $ 165.00 $ 1,245.00 $ 305.00 $ $ $ $ 000088 CONTRACT NO. 01-0201 CO-1 Add 6 EA 30" 45° Bend ~ $ 3,025.00/EA Delete 1 EA 30" 90° Bend ~ $ 3,275.00/EA Delete 1 EA 30"x12" Tee ~ $ 3,100.00/EA Delete 2 EA 30" Transition Coupling (~ $ 2,400.00/EA Add 1 EA 36" 45° Bend ~ $ 4,000.00/EA Add 2 EA 36"x12" Tee ~ $ 6,075.00/EA Delete 2 EA 36" Transition Coupling ~ $ 3,200.00/EA Add 2 EA 12" R/S Valves ~ $1,290.00/EA Add 1 EA FH Assembly on 30"/36" @ $ 3,500.00/EA Delete 2 EA FH Assembly ~ $ 3,500.00/EA Delete 22 LF 6" D.I.W.M. for FH ~ $ 48.00/LF Add 1 EA 3~,, or I" Service ~ $1,725.00/EA Add 7 EA 1 ¼", 2" or 3" Service ~ $ 2550.00/EA Add 6 EA 3A"/l" Meter Box & Yoke (~ $1,550.00/EA Delete 2 EA Met Box & Yoke 1 W'/2" ~ $ 2,150.00/E^ Add 142 LF 3A" Service Line ~ $22.00/LF Add 35 LF 1" Service Line ~ $ 22.00/LF Add 29 LF 1 ¼" Service Line ~ $ 23.00/LF Delete 24 LF 2" Service Line ~ $ 24.00/LF Delete 25 LF 3" Service Line ~ $ 48.00/LF Add 1 EA Flushing Hyd Assembly @ $ 20,000.00/EA Add 174 LF Trench Rep w/Asph Base ~ $ 50.00/SY Add 1189.34 SY Asphalt Overlay ~ $ 20.00/SY Delete 45 LF Replace Gravel Driveway ~ $ 5.00/LF Add 200 LF CG 6 or 7 ~ $ 65.00/LF Add 91.5 LF Misc Concrete Repair ~ $ 35.00/LF Add 134.77SY Conc Pavement Repair ~ $ 65.00/LF Delete 350 LF Seeding Kept Areas ~ $ 5.00/LF Add 594 LF Seeding Wooded Areas ~ $ 2.50/LF Delete 275 SY Sodding ~ $ 6.00/SY Delete 695 LF Silt Fence ~ $ 2.00/LF Delete 1 EA Culvert Inlet Protection ~ $125.00/EA Delete 1 EA Inlet Protection ~ $125.00/EA Add 1 EA Temp Construction Entrance ~ $1500.00/LF Delete 50 CY Hand Excavation ~ $ 50.00/CY Add 59 CY Class I Rip Rap ~ $ 75.00/CY Add 1 EA Cathodic Protection Test Sta ~ $ 250.00/LF Delete 26 LF 42" Casing - Bored ~ $ 585.00/LF Delete 32 LF 15" R.C.P Storm Sewer ~ $ 65.00/LF Add 1 VF Standard MH I (Storm) ~ $ 600.00/VF Add 1 EA Perm Loop Detector ~ $ 3300.00/EA Delete 10 HR Traffic Control Tech ~ $110.00/HR Delete 1 LS Billboard Modifications ~ $ 2000.00/LS Add 3 EA 30" MJ Sleeve Restrained ~ $ 5075.00/EA Add Additional Landscaping ~ $ 868.00/Lump Sum $ $ 3,275.00 $ 3,100.00 $ 4,800.OO $ $ $ 6,400.00 $ $ $ 7,000.00 $ 1,056.00 $ $ $ $ 4,300.00 $ $ $ $ 576.00 $ 1,200.00 $ $ $ $ 225.00 $ $ $ $ 1,750.00 $ $ 1,650.00 $ 1,390.00 $ 125.00 $ 125.00 $ $ 2,500.00 $ $ $ 15,210.00 $ 2,080.00 $ $ $ 1,i00.00 $ 2,000.00 $ $ $ 18,150.00 $ $ $ $ 4,000.00 $ 12,150.00 $ $ 2,580.00 $ 3,50O.00 $ $ $ 1,725.00 $ 17,850.00 $ 9,300.00 $ $ 3,124.00 $ 770.00 $ 667.00 $ $ $ 20,000.00 $ 8,700.00 $ 23,786.80 $ $ 13,000.00 $ 3,202.50 $ 8,760.05 $ $ 1,485.00 $ $ $ $ $ 1,500.00 $ $ 4,425.00 $ 250.0O $ $ $ 600.00 $ 3,300.00 $ $ $ 15,225.00 $ 856.08 TOTALS $117,137.00 $ 243,162.93 NET CHANGE IN CONTRACT PRICE $126,025.93 000089 CONTRACT NO. 01-0201 CO-2 Original Contract Price Previously Approved Change Orders Current Adjusted Contract Price The contract price due to this Change Order will be Increased by The new adjusted contract price including this Change Order $ .... 2,313,004.00 $ 45,860.0O $ 2,358,864.00 $ 126,025.93 $ 2,484,889.93 CHANGE TO CONTRACT TIME: (Must be completed with all change orders even when no change in Contract Time is made) Original Contract Time 360 Days Previously Approved Change Orders Days Current Adjusted Contract Time 360 Days The contract time due to this Change Order will be Unchanged by 0 Days The new adjusted contract time including this Change Order will be 360 Days This document will become a supplement to the Contract and all provisions apply hereto. Requested by Recommended by Accepted by a.(~ontractor) v (Date) / (I te) (Date) Approved by (Chesterfield County) (Date) CONTF:~,ACT NO. 01-0201 CO-3 000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: May 25, 2005 Item Number: 8.C.11. Subiect: Award of Construction Contract for County Project #03-0038, Falling Creek Waste Water Treatment Plant Preliminary Treatment Unit Improvements and Proctors Creek Waste Water Treatment Plant Preliminary Treatment Unit Improvements County Administrator's Comments: 2 ~dj~~ c~ //~~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to Mid Eastern Builders, Inc. in the amount of $618,000, transfer $350,000 from 5P-58350-000125R to 5P-58350-030038R and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the replacement of two grinders and two grit collection units at Falling Creek Waste Water Treatment Plant (WWTP) and replacement of two grit collection units at Proctors Creek Waste Water Treatment Plant (WWTP). Staff received three (3) bids ranging from $618,000 to $813,700. The lowest bid, in the amount of $618,000, was submitted by Mid Eastern Builders, Inc. The County's engineering consultant, Michael Baker Jr., Inc., has evaluated the bids and recommends award of the contract to the low bidder. The improvements for Falling Creek WWTP and Proctors Creek WWTP are combined into one project to obtain economy of scale. Funds are transferred from the Falling Creek WWTP project to the Proctor Creek WWTP project. District: Bermuda Preparer: Roy E. Covinqton Title: Assistant Director Attachments: --~ Yes No OOO091 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 25, 2005 Bud.qet and Management Comments: This item requests that the Board award a construction contract to Mid Eastern Builders, Inc. in the amount of $618,000 to replace grinders and grit collection units at the Falling Creek and Proctor's Creek waste water treatment facilities. This item also requests that the Board approve the transfer of $350,000 from the Falling Creek Waste Water Treatment project to the Proctor's Creek Waste Water Treatment project to maximize efficiency and account for repairs at both facilities in one account. Once the transfer is complete, sufficient funds will be available to award the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000092 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.12.~., Subiect: Acceptance of Grant and Appropriation of Funds for the Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate $258,688 in state funds for the FY2005 Infant & Toddler Connection Part C program for Chesterfield County and Planning District 14. Summary of Information: A recently approved amendment to the governor's 2005 state budget included additional funds for the Part C program. The Chesterfield County Part C program will receive an additional $246,000 for the period April 2005 to June 2005. The Planning District 14 Part C program, which the Chesterfield Community Services Board manages, will receive an additional $12,688 for the same period. This program provides early intervention services for infants and toddlers with developmental needs. The original FY2005 governor's state budget did not provide sufficient funding for FY2005 to continue Part C services at past levels. Concern about the ability of the department to meet demands for Part C infant and toddler services were raised, however, these supplemental state funds will allow the program to continue at current levels. Preparer: Geor,qe E. Braunstein Title: Executive Director Chesterfield Community Services Board Attachments: Yes No 000093 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 25, 2005 Budget and Management Comments: This item requests the Board to accept and appropriate $246,000 in additional Chesterfield County Part C funds and $12,688 in additional Planning District 14 Part C funds. The county Department of Mental Health, Mental Retardation and Substance Abuse recently received notification of the additional funds available from the state. The funds have been made available for the period April 2005 - June 2005. Any funds that remain unexpended at June 30th will be allowed by the state to be carried forward to address FY2006 needs. It is likely these carry over funds will be needed in FY2006 because expected state Part C funding levels for FY06, while greater than FY05, will not be sufficient to continue services at current levels. In addition, the $100,000 earmarked during the FY06 county budget process for the Infant Program may also be required to meet this demand. There are no county matching funds required. Preparer: Rebecca T. Dickson Title: Director1 Budget and Manaqement 000094 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 25, 2005 Item Number: 8.C.12.b. Subject: Acceptance of Grant and Appropriation of 2005 Homeland Security Grant Funds from the United States Department of Homeland Security (DHS), State Homeland Security Grant Program (SHSGP) ~/~~~ County Administrator's Comments: ~2~-~2~///q/ County Administrator: Board Action Requested: The Board of Supervisors is requested to consider the receipt and appropriation of $246,376 in grant funds from the United States Department of Homeland Security, State Homeland Security Grant Program. Summary of Information: The United States Department of Homeland Security thru the State Homeland Security Grant Program has awarded the 2005 Homeland Security Grant totaling $246,376 to the Chesterfield Fire & EMS Department, Office of Emergency Management. Grant funds will be used to purchase terrorism related equipment for first responder preparedness. No local match of funds required. Preparer: Paul W. Mauger Attachments: ~ Yes Title: Chief, Fire and Emergency Services No # 000095 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: May251 2005 BudQet and Management Comments: This item requests that the Board consider the receipt and appropriation of $246,376 in grant funds from the Department of Homeland Security through the State Homeland Security Grant Program. Grant funds are designated to provide equipment, training, planning and exercises for first responders. No local match is required. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: May 25, 2005 Subiect: Item Number: 8.C.13.a. Appropriation of Revenue and Expenditures for the FY2006 Budget of the Chesterfield Community Services Board County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $375,000 in Medicaid revenue and expenditures, and establish three full-time positions for the FY2006 Chesterfield CSB budget. Summary of Information: The Community Services Board Psychiatric Rehabilitation Service (PRS) program provides an array of services to adults with persistent or severe mental illness. These services include case management, supportive living, and day services. The CSB has identified a group of consumers that will benefit from having additional, focused services available to them. The CSB is proposing a new Intensive Community Treatment Service (ICT) that will be a self-contained interdisciplinary team of professionals that will be responsible for providing the needed treatment, rehabilitation, and support services previously provided as separate services. The State Department of M}IMRSA Services will license this new ICT service. Medicaid will reimburse for the service and therefore there are no county funds involved. Three additional full-time positions are required to provide the service along with three other PRS positions that will be transferred to the new service. Preparer: Geor,qe E. Braunstein Attachments: ~-~ Yes Title: Executive Director Chesterfield Community Services Board No Cf OOO097 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 25, 2005 Budqet and Mana.qement Comments: This item requests the Board to appropriate $375,000 to establish a new comprehensive Intensive Community Treatment Service (ICT) for adults with persistent or severe mental illness. In addition, it is requested that the Board create three positions to staff the program. Three additional positions will be transferred from within the department to complete the team, which is provided for in the ICT model. The details related the program have just recently been solidified and therefore were not included in the FY2006 adopted budget. The program will be paid for through Medicaid revenue and as a result no county general fund dollars are required. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000095 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: May 25, 2005 Item Number: 8.C.13.b. Appropriation of Revenue and Expenditures for the Community Services Board County Administrator's Comments: /~ ~4.~,~ c.~(~ ~- County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $115,000 in revenue and expenditures. Summary of Information: The Chesterfield CSB received one-time revenue during FY2005 as a result of a settlement with a former Medicaid transportation broker for services rendered. The CSB requests that these funds be used for selected one-time purchases needed for a new day service site as well as to assist with overall budget issues in the Community Service Board's current year budget. Preparer: Geor.qe E. Braunstein Title: Executive Director Chesterfield CSB Attachments: --~ Yes No 000099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 25, 2005 Bud.qet and Mana.qement Comments: This item requests the Board to appropriate $115,000 in one-time revenue received during FY2005 from a former Medicaid transportation broker. The Department of Mental Health, Mental Retardation and Substance Abuse request that these funds be use for selected one-time purchases needed for a new day service site as well as to assist with overall budget issues in the department's current year budget. Settlement funds have been received and are available for appropriation. Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Manaqement 0003.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.1 z~. Subiect: Request to Quitclaim a Sixteen-Foot Water Easement Across the Property of Rivers Bend FTI, LLC County Administrator's Comments= ~,c c~,7,~ ~.~ ~/~ /~./~~'/ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' water easement across the property of Rivers Bend FTI, LLC. Summary of Information: Rivers Bend FTI, LLC has requested the quitclaim of a 16' water easement across its property previously owned by Family Time Courthouse, LLC and shown on the attached plat. Staff has reviewed the request and recommends approval. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Mana.qer Attachments: No #000!O1 VICINITY SKETCH REQUEST TO QUITCLAIM A SIXTEEN FOOT WATER EASEMENT ACROSS THE PROPERTY OF RIVERS BEND FT! LLC ;~0 / / CT D SC SCRIMSHAWO~' / / el Chesterfield County Department of Utilities I lick eqlal~ 666~T I~et 000102 000'103 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of.~ Meetin~l Date: Subiect: May 25, 2005 Item Number: 8.C.15. Designation of FY2006 Chesterfield Road Fund (Revenue Sharing) Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to designate Branders Bridge Road (Carver Heights Drive to Bradley Bridge Road), Newbys Bridge Road (Walmsley Boulevard to Falling Creek Bridge), and Forest Hill Avenue (Huguenot Road to Choctaw Road) as the County's FY06 Chesterfield Road Fund (Revenue Sharing) projects. Summary oflnformation: The county regularly participates in an annual VDOT matching fund program (Chesterfield Road Fund) wherein the county provides $500,000 in anticipation of an equal match (dollar for dollar basis) by VDOT. The exact amount of funds to be matched by VDOT is determined after all statewide requests for matching funds have been received. Funding for the Chesterfield Road Fund projects is provided on a rotational basis among the magisterial districts. The Commonwealth Transportation Board has modified its program for FY06 to include cities and towns, as well as counties, and increased the maximum funding provided by VDOT from $500,000 to $1 million. The Board has included the $1 million match in the FY06 Capital Improvement Program budget. Bermuda District is designated to receive funding in FY06. As a result of the increased funding, Clover Hill, and Midlothian districts will receive funds one year earlier. Preparer: R.J.McCracken Title: Director of Transportation agen597 Attachments: Ycs [--'-~ No 000104 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of $ Recommendation: Staff recommends the Board adopt the attached resolution designating Branders Bridge Road (Carver Heights Drive to Bradley Bridge Road), Newbys Bridge Road (Walmsley Boulevard to Falling Creek Bridge), and Forest Hill Avenue (Huguenot Road to Choctaw Road) as the county's FY06 Chesterfield Road Fund projects. District: Bermuda, Clover Hill, and Midlothian 0001.05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: May 25, 2005 Budget and Management Comments: This item requests that the Board designate Branders Bridge Road, Newbys Bridge Road, and Forest Hill Avenue as the County's FY2006 Chesterfield revenue sharing projects. The FY2006 Adopted Capital Improvement Program included $1 million that will serve as the local match for the State dollars. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000106 WHEREAS, Section 33.1-75 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,000 whichever is greater of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; and WHEREAS, the Commonwealth Transportation Board has modified the FY06 Revenue Sharing Program; and WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $1 million is the maximum amount of Chesterfield County funds that will be matched by the State during FY06; and WHEREAS, the Chesterfield County Board of Supervisors has appropriated $1 million for the Chesterfield Road Fund with the adoption of the FY06 Capital Improvement Program. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors allocates $1 million to be matched by the State for the FY06 Chesterfield Road Fund (Revenue Sharing Program). BE IT FURTHER RESOLVED, that the matched funds be allocated to the following projects: $875,520 Branders Bridge Road (Carver Heights Drive to Bradley Bridge Road) Preliminary Engineering, Right-of-way, and Construction $437,760 - VDOT and $437,760 - County $1,000,000 Newbys Bridge Road (Walmsley Boulevard to Falling Creek Bridge) Preliminary Engineering, Right-of-way, and Construction $500,000 - VDOT and $500,000 - County $124,480 Forest Hill Avenue (from Huguenot Road to Choctaw Road) Construction $62,240 - VDOT and $62,240 - County 106A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 8.C.16.a. Subiect: The Board of Supervisors is Requested to Transfer $10,000 in Dale District Improvement Funds to the Parks and Recreation Department to Purchase a Storage Shed for Athletic Equipment at the Hening Elementary School Sports Complex County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $1Q,000 in Dale District Improvement Funds to the Parks and Recreation Department to purchase a storage shed for athletic equipment at the Hening Elementary School Sports Complex. Summary of Information: Supervisor Miller has requested that the Board transfer $1~,000 from the Dale DiStrict Improvement Fund to the Parks and Recreation Department for the purchase of a storage shed to be used to store athletic equipment at the Hening Elementary School Sports Complex. This request was originally made by the Hening Athletic Association. The Board is not authorized to give public funds to organizations like the Association. The Board can, however, transfer funds to the Department of Parks and Recreation to purchase a storage shed to be used at the Hening Elementary School Sports Complex since it is a capital improvement to County property which will be used for a public recreational program. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director of Budqet & Management 0425:68964.1 Attachments: ~----] No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Hening Athletic Association If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) .. What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Construction of a storaqe shed for sports equipment Hening Elementary grounds. on the School Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organization will provide the remainder of the funding? Parks and Recreation Volunteer labor from Hening Athletic Association 0407:23380.1 000:1.08 Page 2 If applicant is an organization, answer the following' Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes X No Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? C. E- Io.; Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. SignatUre Title {if signing on behalf of an organization} Printed Name 0407:23380.1 000"[09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: May 25, 2005 Item Number: 8.C.16.b. Subiect: Transfer of $300 Each from the Midlothian, Matoaca, Dale, Bermuda and Clover Hill District Improvement Funds ($1,500 Total) to the Eppington Foundation to Cover Costs Associated with the Colonial Heritage Fair County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $300 each from the Midlothian, Matoaca, Dale, Bermuda and Clover Hill District Improvement Funds ($1,500 total)to the Eppington Foundation to cover the costs associated with the Eppington Foundation Colonial Heritage Fair. Summary of Information: Each Supervisor has requested the Board to transfer $300 from their respective District Improvement Fund ($1,500 total) to the Eppington Foundation to cover the costs associated with the Eppington Foundation Colonial Heritage Fair to be held on October 1, 2005. The Fair is open to the general public and will consist of many activities including music and dance performances, children's colonial games, colonial craft demonstrations, historical displays, agriculture interpretation, and house and grounds tours. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Manaqement 0425:68963.1 Attachments: ¥CS No 000110] CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Board is authorized to transfer these funds under Section 15.2-953 of the Code of Virqinia since the Eppington Foundation is a non-profit organization which commemorates historical events in the County and the Heritage Fair is open to the general public. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) The Eppin.gton Foundation Provide Support for preservation and educational programs relating to the history and preservation of Eppin.qton Plantation. What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? $1,500 Funds will be used to cover the costs associated with Eppin.qton Colonial Heritage Fair on October 1, 2005.(See Attached) Parks and Recreation ,Will partially fund. Sponsors and and individuals are providinq other funds and in-kind donations. 0407:23380.1 000112 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes ~/ No Yes ~/ No Yes --'~ No What is the address of the applicant making this funding request? Horace Mann, III, President The, Eppington Foundaton 11525 Riviera Court Chester, VA 23831 What is the telephone number, fax number, (804) 706-9557 e-mail address of the applicant? peteandannemann~mailstation.com Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organiFafion. Signature ~ President, The Eppington Foundation Title (if signing on behalf of an organization) Horace Mann~ III , Printed Name , Date 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: May 25, 2005 Item Number: 8.C.17. Subiect: Transfer Road Cash Proffer Funds for the Chalkley Road Shoulder Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $1,427,466 in road cash proffers from the Centralia Road Improvement Project to the Chalkley Road Shoulder project and authorize the County Administrator to proceed with the design, right-of-way acquisition, environmental permits, and advertisement for a construction contract for the Chalkley Road Shoulder Project. Summaryoflnformation: In November 2004, the Board appropriated $1,527,466 in road cash proffers (Shed 13) for improvements to Centralia Road to address traffic accidents occurring on Centralia Road between Salem Church Road and Chalkley Road. The reconstruction of Centralia was estimated to cost $5.3 million. The $1.5 million improvements were considered an initial phase of the reconstruction. Subsequent to the Board's appropriation, studies have been undertaken which indicate that a more limited initial phase (a re-paving of a short section of Centralia Road at Lost Forest Drive) is all that is recommended at this time. Centralia can be re-paved for approximately $100,000. The remainder of the funds can be transferred to a new project in Shed 13 to provide shoulders on sections of Chalkley Road between Centralia Road and Route 10. The County can continue to seek VDOT funding to address the Centralia reconstruction. (Continued on next page) Preparer: R.J.McCracken Agen600 Title: Director of Transportation Attachments: r-~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (continued) The Board is also requested to authorize the County Administrator to enter into the necessary county/VDOT/consultant/contractor, design, right-of-way acquisition, environmental permits and/or construction agreements, acceptable to the County Attorney, for the new Chalkley Road Shoulder Project. Recommendation: Staff recommends the Board take the following actions: 1) Transfer $1,427,466 in traffic shed 13 road cash proffers from the Centralia Road Improvement Project between Salem Church Road and Chalkley Road to the Chalkley Road Shoulder Project between Centralia Road and Route 10; and 2) Authorize the County Administrator to enter into the necessary county/VDOT/consultant/contractor, design, right-of-way acquisition, environmental permits, and/or construction agreements, acceptable to the County Attorney, for the Chalkley Road Shoulder Project. District: Bermuda/Dale CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: May 25, 2005 Budget and Mana.qement Comments: This item requests that the Board transfer $1,427,466 in road cash proffers (shed 13) from the Centralia Road Improvement Project to the Chalkley Road Shoulder project and authorize the County Administrator to proceed with the design, right-of-way acquisition, environmental permits, and advertisement for a construction contract for the Chalkley Road Shoulder project. Funds in the amount of $1,427,466 are available to transfer to a new project in Shed 13 to provide shoulders on sections of Chalkley Road between Centralia Road and Route 10. The County can continue to seek VDOT funding to address the Centralia reconstruction Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement NEW CHALKLEY ROAD SHOULDER PROJECT REDUCE SCOPE TO RE-PAVING AT LOST FOREST NEW SHOULDER PROJECT ON SECTIONS OF CHALKLEY 2 Miles CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Date: 2005 Item Number: 8.C.18. Subject: Appropriation of Up to $206,900 in Additional Funds for Comprehensive Services (CSA) County Administrator's Comments: ~,~-C_~')¢.~2L~--~o? . ~ '~ County Administrator: Board Action Requested: Staff requests that the Board consider the appropriation of up to $206,900 in additional funds for Comprehensive Services, of which $134,500 will be provided from general fund year-end appropriations and $72,400 will be provided by school appropriations. Summary of Information: This item requests that the Board approve additional appropriations in the amount of $206,900 for Comprehensive Services (CSA). Of the $206,900, $134,500 will come from general fund year-end appropriations and schools will provide the remaining $72,400. The funding requested is sum sufficient to provide services for at-risk youth in Chesterfield County. This request for additional appropriations is a direct result of increases in the number of children served, the complexities of the children's needs and the increased cost of providing those needed services. Preparer: Bradford S. Hammer Attachments: ~ Yes Title: Deputy County Administrator for Human Services No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 25, 2005 Summary of Information (continued) This item requests that the Board consider the appropriation of up to $206,900 for Comprehensive Services. The additional appropriation requested is a direct result of increases in the number of children served, the complexities of the children's needs and the increased cost of providing services. Of the $206,900, $134,500 will come from county year-end appropriations and the remaining $72,400 will come from school contributions. Appropriating an additional $206,900 will bring the total Comprehensive Services allocation to $7,941,516, with $3,173,900 coming form local funds (schools and county). Preparer: Rebecca T. Dickson Title: Director, Budget and Mana.qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: May 25, 2005 Item Number: 8.C.19. Subiect: Approval and Ratification of Construction Contracts for the Construction of a 'T'Hanger and a Corporate Hangar for Chesterfield County Airport to 42 Contracting Incorporated, to Evans Construction Company and to Manning Construction Company County Administrator's Comments= //~¢ ~L c"~'w~Y c-/ ./~/~z/-~ County Administrator: ~ Board Action Requested: The Board is requested to ratify the county administrator's execution of contracts for the construction of a 'T' hangar and a corporate hangar at the Chesterfield County Airport. These contracts are with 42 Contracting Inc. and Evans Construction Company. The Board is also requested to approve a construction contract to Manning Construction Company in the amount of $149,000 and to Evans Construction Company in the amount of $107,112. Summary of Information: The County Administrator has previously executed contracts, which were procured on an emergency basis for the construction of a 20 unit 'T' hangar and a 10,000 square foot corporate hangar at the Chesterfield County Airport. The contracts are for the following amounts and services: 'T' Hangar: 1. 42 Contracting, Inc. for all site related work in the amount of $145,400. Evans Construction Company for concrete slab and foundations in the amount of $185,834. Preparer: Francis M. Pitaro Title: Director, Department of General Services Attachments: ['"~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Corporate Hangar: 1. Evans Construction Company for all concrete slab work and foundations in the amount of $107,112. Manning Construction Company for steel building erection for both hangers in the amount of $149,000. As a result of an oversight, based on an emergency determination and misreading of the county policy, these contracts have already been executed. Because they exceed $100k, they require board action. The overall work has commenced on the 'T' hangar but only the site work has commenced on the corporate hangar. Both hangar buildings are nearly completely leased and construction will be completed in mid-summer. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: May 25, 2005 Bud_~et and Management Comments: Certificates of Participation to finance the purchase and construction of the corporate and "T" hangars at the Chesterfield County Airport were sold in FY2004 and in FY2005. Funds from this transaction have already been appropriated to cover these contracts. Rental income generated from leased space at both the corporate hangar and the ~T" hangar will be used to pay debt service on the Certificates of Participation. Preparer: Rebecca T. Dickson Title: Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 25, 2005 Item Number: 8.C.20. Subiect: Initiate an Application to Rezone Certain Parcels Located Within the Route 288 Corridor Plan (listed below) from Agricultural to I-2 With a Conditional Use Planned Development to Permit Ordinance Exceptions, County Administrator's Comments: A~'~:¢- ~/V~ L'~ ~ g * ~/~' - -~ /: ....~.: ,,,., j~,~ ~]~ ,~v~ c~ ~~~ ~~ O ~A ~.~~'~ ~,~~ ~ . ~. , _ ' j, / t ~ ~ /. ,.' ~.~. uoumy Aomlnls[ra[or: / ~ . . ~ d / ! Board Action Requested: c, ~ A~Ao~ize initiation oE ~ezo~i~g a~D~ic~ion by ~oe~d, apDoin~ ~es 7ai~ ~cC~in~ic as ~e Boa~'s agents, and ~aive ~e~ui~emen~ ~o~ zoning Summary of Information: At various times in the past, the Board of Supervisors has rezoned property on its own motion if (i) those properties have significant economic development potential or (ii) the rezoning is necessary in order to be competitive with other localities in the region (e.g. Walthall). Staff recommends that the Board initiate a rezoning application to include certain properties located within the area designated for a regional employment center at Route 288 and Route 60. (See attached map.) The property owners have interposed no objection to the inclusion of their properties in the rezoning application. The following properties would be included in the application: Preparer: James Dunn Title: Director of Economic Development Attachments: Ycs No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 712-711-2690, 712-711-1562, 712-710-8193, 712-710-2733, 712-710-9557, 710- 708-9532, 710-708-3025, 710-708-5217, 712-707-3942, 712-709-9100, 713-708- 4574, 714-709-2446, 714-707-9182, 714-707-6311, 715-706-5039, 715-705-2469, 718-705-6022, 718-706-3636, 720-704-3574, 719-703-5024, 717-708-2972, 716- 710-1243, 716-710-1610, 716-713-5414, 717-711-0537, 717-711-0707 and 713-712- 8031. The rezoning application will ask for a change in zoning from Agricultural to General Industrial (I-2) with a Conditional Use Planned Development to permit ordinance exceptions. The Route 288 Corridor Plan suggests that a high fashion mall, lifestyle/entertainment center and related uses may be appropriate in the northwest quadrant of Routes 60/288 under certain circumstances. Should the Board wish to consider allowing commercial uses at the Routes 60/288 interchange, other than those allowed by right or with restrictions in the I-2 District, the application should include provisions to insure compliance with the recommendations of the Route 288 Corridor Plan. When the Board initiates a rezoning application, the property owner is not obligated to pay the application fee. Since the new zoning does not anticipate residential development on the rezoned parcels, the properties would not be eligible for payment of a cash proffer under the County's policy. None of the properties' owners of the parcels included with the Board's rezoning request have interposed any objections to the Board's action. Other properties within the limits of the regional employment center area may be included in the Board's rezoning application provided that the Board takes additional public action to authorize the rezoning of the additional properties. Some of the parcels are within the County's Land Use program providing for lower tax assessments. Although such properties are normally subject to "roll-back" taxes and penalties when the properties are rezoned, because this rezoning has been initiated by the Board and no proffers from the property owners are contemplated, the rezoning alone would not result in roll-back taxes. However, roll-back taxes will arise under the applicable law in the future under certain circumstances when the use of the property changes or when parcels are subdivided or separated. 1-2 with Conditional Use Planned Development possible location for a high fashion mall or lifestyle/entertainment center CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: May 25, 2005 Item Number: 8.C.21. Authorization to Transfer the Subordination of the County's Reversionary Interest at Lucy Corr Nursing Home to Refinanced Debt Count, Administrator's Comments: Board Action Requested: Transfer the Subordination of the County's Reversionary Interest at Lucy Corr Nursing Home to Refinanced Debt Summary of Information: In 1993, the County conveyed to Lucy Corr Nursing Home approximately 28 acres to operate a nursing home and adjacent assisted living facility. The conveyance was subject to a reversionary condition providing that if the property ever ceased to be used for a Nursing Home, the land would be returned to the County. In order to develop the new facility, the federal Department of Housing and Urban Development ("HUD") lent the Nursing Home $20,900,000 in 1996 to complete the construction with the debt secured by a mortgage. As part of that transaction, the Board agreed to subordinate its reversionary interest for the land to the HUD loan. That means that any reversion would not occur unless the HUD loan had been paid. The Health Center Commission ("HCC") which operates the Nursing Home is refinancing the HUD debt through refunding bonds to be issued by SunTrust and has asked that the same subordination agreement be extended by the Board to the refinanced debt. The HCC Commission is also intending to develop age-restricted houses on an adjacent 21.9-acre parcel that it is asking the Board to convey to the HCC. Preparer: Steven L. Micas Title: County Attorney 0800(23):69067. l Attachments: ~-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 If the project is pursued, HCC will incur additional debt and will ask the! Board to subordinate its reversionary interest to the additional acreage. Any subordination by the Board that affects additional property could only! occur after holding a public hearing. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Subiect: Citizen Request to Address Unscheduled Matters" County Administrator's Comments: County Administrator: Item Number: 9. the Board Under "Hearings of Citizens on Board Action Requested: Summary of Information: Robert Herndon has requested the opportunity to speak regarding "reinstating mass transit in Chesterfield County." (See attached e-mail.) Preparer: Steven L. Micas Attachments: Ycs Title: County Attorney 0800:69015.1 No 000 1 Message Page 1 of 1 Elko, Lisa From: Herndon, Bob - Finance [herndob@ci.richmond.va.us] Sent: Wednesday, May 18, 2005 8:31 AM To: Elko, Lisa Subject: Mass Transportation: "Carpe Diem" Lisa, I would like to request the opportunity to speak with the Board of Supervisors during the "Hearings of Citizens on Unscheduled Matters or Claims" in the afternoon session of the meeting scheduled for May 25, 2005. Specifically, I wish to speak with the Board concerning the recent presentation to the Metropolitan Planning Organization regarding reinstating mass transit in Chestedield County at their May 12, 2005 meeting. Please let me know as soon as possible regarding this request so I have the appropriate opportunity to prepare my comments for the Board. As always, thanks for your time and consideration, Bob Herndon, Matoaca District Resident (h) 804-739-4232 (o) 804-646-6451 (c) 804-350-3919 5/18/2005 000115 TRANSIT SYSTEM For Immediate Release Contact: Kathy Shaw Director of Marketing and Public Relations (804) 474-9369 office (804) 357-6313 cell GRTC ANNOUNCES PARTNERSHIP WITH CVS Richmond, VA (May 24, 2005) - GRTC Transit System officials are pleased to announce a new partnership with CVS Stores. Starting on Sunday, May 22, 2005, thirty-three CVS locations throughout the Richmond and Chesterfield area began selling Super Saver, Senior 10, Commuter 10, and CARE tickets. "GRTC continually strives to offer convenience to our rider," said John Lewis, Jr., GRTC Transit System's Chief Executive Officer. "By offering convenient locations provided by CVS to serve our rider base, this partnership is a win-win for everyone. A one-stop shopping experience with transportation tickets available, as well as any amenities the rider may need." "CVS is excited to be partnering with GRTC Transit System," said Todd Andrews, Spokesman for CVS. "Here at CVS, our number one goal is to provide outstanding service and value, while at the same time making things easy for our customers. By being able to sell GRTC tickets in thirty-three of our Richmond stores, we look forward to making it easier for our customers to ride and enjoy the benefits of public transit." GRTC Transit System is the primary mass transit carrier in the Richmond region. GRTC is a non-profit public service corporation that was created by the City of Richmond and incorporated on April 12, 1973. GRTC provides management oversight on behalf of the Capitol Region Advisory Board for taxi service in the Richmond Region. GRTC has an active fleet made up of 176 transit vehicles, 52 CARE vans and 18 CVAN vans. The geographic region GRTC operates in consists of 41 routes and over 9 million passenger rides. RideFinders, the ride share component of GRTC Transit System, provides assistance to 869 car pools and 39 van pools. -30- 101 South Davis Avenue · Richmond, VA 23220 / P.O. Box 27323 · Richmond, VA 23261 MEMORANDUM To: Richmond Area MPO From: Dan Lysy, RRPDC Date: May 6, 2005 Subj: Proposed Addition to May 12, 2005 MPO Meeting Agenda Staff has received a request from the Virginia Department of Rail and Public Transportation (VDRPT) for urgent action at the May 12 MPO meeting to amend the FY 2005-2007 Transportation Improvement Program (TIP). VDRPT is requesting that the TIP be amended to add a new project: Expansion of Bus Service into Chesterfield County. Attached for MPO review and action is a proposed addition to the MPO agenda, item III.A.2. A two-thirds vote of members present at the May 12 MPO meeting is required to approve the addition of this request to the agenda. Staff requests that VDRPT staff be available at the meeting to present this request and to address any questions. Please contact Charles Badger at 786-8135 if you have any questions. DNL/ser Attachment pc: Chip Badger, VDRPT MPO Interested Parties MPO AGENDA 05/12/05; ITEM III.A.2 FY 2005-2007 TIP AMENDMENT REQUEST: Amendment 2005-35 Richmond Area Metropolitan Planning Organization AGENDA DESCRIPTION: Staff was recently advised during the week of April 25, 2005 of a request by VDRPT (see Attachment 1) for urgent action to amend the FY 2005-2007 Transportation Improvement Program (TIP). The amendment request is numbered and summarized in the Richmond Area MPO Fiscal Year 2005-2007 TIP Amendment Proposal: 2005-35 table found on the following page. The proposed revision will provide for the obligation of federal funds needed to move ahead with the following new project: Expansion of bus service into Chesterfield County along the Hull Street corridor. The funding for this project is being provided by the Commonwealth of Virginia (see Attachment 21). The project is proposed to begin on July 01, 2005. The scope of this amendment falls under Level 2 TIP amendment review procedures as approved by the MPO on September 12, 2002. The Level 2 procedures require the MPO's Technical Advisory Committee (TAC) to meet and review the amendment proposal prior to submission to the MPO. Due to the tight time schedule associated with this amendment, a special called TAC meeting was held on May 04, 2005 to review the VDRPT request. Based on action taken at the May 04 TAC meeting, and VDRPT's request, staff recommends this item be placed on the May 12, 2005 MPO meeting agenda as item III.A.2 (consent agenda item but pulled for discussion since it was not previously mailed to the MPO). TAC RECOMMENDATION: TAC reviewed the amendment proposal and recommends MPO approval of the proposed amendment, as presented, contingent upon the submission of an acceptable emissions reduction analysis for the project (see Attachment 3). STAFF RECOMMENDATION: Staff recommends amending the current TIP, as presented. Note that following the TAC meeting, staff received an updated emissions reduction analysis for the project (see attachment 3) and has reviewed the analysis and found it to be acceptable. MPO ACTION REQUESTED: The following resolution is presented for MPO review and approval: RESOLVED, that the Richmond Area Metropolitan Planning Organization (MPO) revises the FY 2005-2007 Transportation Improvement Program (TIP) to reflect the TIP amendment individually numbered 2005-35 and summarized in the table presented for MPO review and approval: Richmond Area MPO Fiscal Year 2005-2007 TIP Amendment Proposal: 2005-35. From: Badger, Charles [charles.badger~drpt.virginia. gov] Sent: Friday, April 29, 2005 2:13 PM To: Lawrence Hagin Subject: TIP Amendment Larry, Below please find a corrected version of the TIP amendment that we would like to present to the Richmond MPO. I apologize for the inaccurate representation of the fiscal years in the first e-mail to you. Public transportation projects are listed in the Six Year Program by the fiscal year in which they occur I.i not according to the fiscal year from which the federal money is drawn Ii so I erred in the document that I sent to you originally. Please let me know if you have any questions. DRPT/VDOT: Expansion of Bus Service into Chesterfield County Project VDOT UPC #T2131 (CMAQ Terms - 80% federal and 20% state) FY2005:$335,000 FY2006:$345,000 FY2007:$355,000 Project Description: The Commonwealth of Virginia intends to sponsor the expansion of bus service operated by GRTC into the Hull Street Corridor of Chesterfield County. The service will be based upon the Winterpock/Lowel is Express route (route 82) operated briefly by GRTC in a special demonstration program initiated several years ago. The new service will operate 3 trips in the morning and 3 trips in the evening. The target start up date for this service is July 1, 2005. Service will not be operated on weekends or holidays. In order to meet the start up date of 7/1105, the project must be presented to the Richmond MPO at the May meeting I~ since no MPO meeting is scheduled for June. The project appears on page 704 of the Commonwealth Transportation Board Draft Six Year Improvement Program for Fiscal Years 2006-2011. Emissions analysis has been performed for the project and is available upon request. The project is within the parameters of the Constrained Long Range Plan as part of the l Suburban Bus Expansion[! component. 0 E ,~ E o o b~ >- o o o o Attachment 3 DRPT/VDOT: Expansion of Bus Service into Chesterfield County Project VDOT UPC #T2131 (CMAQ Terms) FY2005:$335,000 FY2006:$345,000 FY2007:$355,000 Project Description: The Commonwealth of Virginia intends to sponsor the expansion of bus service operated by GRTC into the Hull Street Corridor of Chesterfield County. The service will be based upon the Winterpock/Lowe's Express route (route 82) operated briefly by GRTC in a special demonstration program initiated several years ago. The new service will operate 3 trips in the morning and 3 trips in the evening. The target start up date for this service is July 1, 2005. Service will not be operated on weekends or holidays. This new service will accomplish the following objectives: Advance the regional pubtic transportation plan endorsed by the Richmond MPO o Help sustain the Richmond Region as a viable, attractive, commercially competitive community [] Provide access to city residents and county residents living in the service corridor to employment, medical facilities, shopping and basic human services o Offer transportation choices to commuters traveling in the corridor o Support the Richmond Regions efforts to meet air quality standards Based on information provided by GRTC, the old route 82 carried 105 trips per day. We estimate that during the first three years of this service, at least the same level of patronage will be achieved - 105 trips per day. This equates to an annual average of 26,775 annual trips with an average trip length of 22 miles. Since this will be service to an area currently not served by public transportation all trips are considered new trips. Average Trip Length: 22 miles 26,775 trips per year x 22 miles = 589,050 miles per year 589,050 miles per yead255 days of service = 2,310 miles per day Attachment 3 Emissions Analysis~ SOV Emissions Reductions Emission grams/mi mi/day grams/day k[l/day metrictons/day metrictons/yr VOC 0.999 2,310.00 2,307.690 2.308 0.002 0.588 NOX 1.41 2,310.00 3,257.100 3.257 0.003 0.831 CO 21.775 2,310.00 50,300.250 50.300 0.050 12.827 Emissions Produced by the Buses Emission grams/mi mi/day grams/day kit/day metrictons/day metrictons/yr VOC 0.386 238.00 91.868 0.092 0.000 0.023 NOX 13.622 238.00 3,242.036 3.242 0.003 0.827 CO 3.159 238.00 751.842 0.752 0.001 0.192 Net Emissions Reductions Emission grams/day ky/day metric tons/day metric tonslyr VOC 2,215.822 2.216 0.002 0.565 NOX 15.064 0.015 0.000 0.004 CO 49,548.408 49.548 0.050 t 2.635 Notes: · The 26,775 "trips" cited are passenger trips. In other words, it is anticipated that over the course of the three years that the project will receive funding, an average of 26,775 people will board the buses each year for a trip of 22 miles on average. · Given the average Vehicle Occupancy Rate (VOR) of z.z3, (assumed z for this analysis), that is 26,775 single occupancy vehicle trips that have been removed by the implementation of the bus service, totaling 9,3zo miles per day. · The emission rates in the table are emissions that would be generated by a SOV driving the 2,31o miles, or, the amount that would be eliminated by the addition of the bus service given the anticipated ridership. · The average speed used to determine emission factors was 35 mph, for an Urban Principle Arterial. · The buses will travel at the same average speed. The buses will travel a total of 238 miles per day. Emission factors came from the VDOT Mobile 6.2 Emissions Chart for the Richmond Region VDOT Six-Year Improvement Program Page 1 of 1 Six-Year Improvement Prograr All Projects Major Projects ¢t$ All P roj_e Home Reports I User's Guide About Feedback Program: District: FY0506 - Draft SYIP ~ All Districts Route Zip ie'~ Jurisdictions ': ', Residencies Road System: ~ All Jurisdictions 2 All Proiect Search Results (4 proiects found) Export Rel UPC 1715 13548 17155 T2131 Description Route RTE 895 - 95/295 CONNECTOR (PE ONLY IN SYP) 0895 RTE 288 - NEW LOCATION 0288 RTE 288 -4 LANES ON 6 LANE RW/ NEW LOCATION 0288 Expansion of Bus Service into Chesterfield FY07- Estimate Previous FY06 FY11 Balance District Road System (Values in Thousands of Dollars) I Richmond Interstate $12,549 $12,000 $0 $0 Richmond Primary $34,782 $29,068 $5,714 $0 $0 Richmond Pdmary $16,633 $16,146 $0 $487 $0 Public Richmond Transportation $2,167 $0 $335 $1,832 Six-Year Improvement Pro i ® Copyright 2005 Virginia Department of Transportation. All Ri~lhts Reserved, http://syip.virginiadot.org/LineItems, asp?FormName=Search&FormAction=search&tab=... 5/24/2005 Home User's Guide About Feedback All Projects Major Projects i MPG Fund Reports ............ -&--7;'--F;~,--- ~----; ....... ~ ...... -- ............ - ........................ Hrojects Program: District: <~'J Jurisdictions (.",~ Residencies Road System: FY0506 - Draft SYIP All Districts Chesterfield County All Route Zip UPC Keyword ~JRE Project Search Results (55 projects found) Export Rel FY07- Estimate Previous FY06 FY11 Balance 72883 0036 Richmond Primary $79 $76 $0 $0 $3 UPC Description Route District Road System (Values in Thousands of Dollars) RTE 95 - RICHMOND-PETERSBURG 13802 TRNPK- BRIDGE REHABILITATION 0095 Richmond Interstate $7,834 $7,834 $0 $0 $0 RTE 95 - INTERCHANGE 14760 IMPROVEMENTS 0095 Richmond Interstate $35,793 $35,793 $0 $0 $0 ROUTE 295 - CONSTRUCT 70550 INTERCHANGE 0295 Richmond Interstate $228 $3,346 $0 $0 50113 CONSTRUCTION OF SIDEWALKS EN98 Richmond Miscellaneous $1,109 $470 $0 $0 RTE 1 - BR REPLACEMENT & MOD 15988 LTL @ DSCR- PE & RWONLY 0001 Richmond Primary $5,231 $2,677 $0 $2,554 $0 RTE 1 - INSTALL RIGHT TURN LANE 62148 SOUTHBOUND 0001 Richmond Primary $217 $217 $0 $0 $0 RTE 10 - CMAQ INTERSECTION 50016 IMPROVEMENTS 0010 Richmond Primary $566 $947 $0 $0 ($381) RTE 10 - EXTEND TURN LANE & 50017 SIGNAL MODIFICATION- PE ONLY 0010 Richmond Primary $63 $75 $62 $0 ($74) RTE 36 -VSU SDWLK(HICKORY RD,RIVER RD,GRANGER ST,E RIVER RD) RTE 76 -EVALUATION OF PPTA PROPOSALS - WEST EXT POWHITE 69231 PKWY 0076 Richmond Primary $125 $125 $0 $0 $0 First Previous [ 1 of 6 Pages ] Next Last ,..~_C_oj~.y_r_i~]!~t 2005 V~ia D_e.E..a. dment of 'rrans_podation. Alt Ri§hts Reserved S x..Yea · r~ prove 'nent P 'o http://syip.virginiad~t.~rg/Lin~t¢ms.asp?c~unty-c~de=&descripti~n=&district-c~de=&fu... 5/24/2005 Home User's Guide About Feedback AIl Projects Major Projects Fund Reports ! Af ,jeers Program: District: (&) Jurisdictions (i'~~ Residencies Road System: FY0506 - Draft SYIP All Districts Chesterfield County All Route Zip UPC Keyword Project Search Results (55 projects found Export Rel UPC 70769 70770 62147 50026 51242 1 ! 8445 8446 Description Powhite Parkway Extension: Route 150 - Route 360 TO PROVIDE PARTIAL FUNDING FOR THE ROUTE 76/288 INTERCHANGE RTE 144 - INSTALL LEFT TURN LANE NORTHBOUND RTE 145 -CONSTRUCT TURN LANES AND SIGNAL RTE 145 -INSTALL LEFT TURN LANE RTE 150 (CHIPPENHAM PKWY) - WIDEN TO 6 LANES RTE 150 (CHIPPENHAM PKVVY)- ~DEN TO 6 LANES Estimate Previous 13548 RTE 288 - NEW LOCATION ROUTE 288 - 4 LANES ON NEW 18085 LOCATION RTE 288 - 4 LANES ON NEW 18460 LOCATION FY07- FY06 FY11 Balance Road Route District System (Values in Thousands of Dollars) 0076 Richmond Primary $36,450 $0 $0 0076 Richmond Primary $1,402 $0 $0 0144 Richmond Primary $737 $737 $0 $0 $0 0145 Richmond Primary $2,480 $1,992 $348 $0 $140 0145 Richmond Primary $963 $962 $0 $0 $1 0150 Richmond Primary $26,725 $26,731 $0 $0 ($6) 0150 Richmond Primary $36,454 $21,560 $14,895 $0 $0 0288 Richmond Primary $34,782 $29,068 $5,714 $0 $0 0288 Richmond Primary $40,937 $14,061 $28,702 $0 ($1,826) 0288 Richmond Primary $65,708 $58,215 $7,493 $0 $0 First Previous [ 2 of 6 Pages ] Next Last Copyright 2005 Virg nia Departme it of 'Transpodation. All Rights Reserved. Six-Year Improvement Pro http://syip~virginiad~t~~rg/Line~tems~asp?s-Sh~wPr~jectP~~~=&c~unty-c~de=&descripti~..~ 5/24/2005 Home User's Guide About Feedback All Projects i Major Projects MPC Fund Reports i ............. ------- ~_ ................... ~ .......... ,. .................................. Program: District: ~; Jurisdictions (ii~~ Residencies Road System: FY0506 - Draft SYIP All Districts Chesterfield County All Route Zip UPC Keyword ~[ Project Search Results (55 projects found) Export Rel UPC Description 50029 RTE 360 - 6 LANE RTE 360 - WIDEN WESTBOUND LANE 68725 ONLY- PHASE I Expansion of Bus Service into T2131 Chesterfield T1800 Matoaca/Woodpecker- Turn Lanes RTE 604-RECONSTRUCTION & 1652 WIDEND TO 4 LANES RTE 604-RECONSTRUCTION & 8212 WIDEN TO 4 LANES RTE 694 - WIDEN PAVEMENT & IMPROVE ALIGNMENT (OC 58644 PROGRAM) RTE 625 - WIDEN PAVEMENT & SHOULDERS & iMPROVE 60637 ALIGNMENT RTE 626 - INSTALL LEFT TURN LANE & WIDEN PAVEMENT AND 58657 SHOULDERS RTE 628 - REALIGN TO ELIMINATE 52980 CURVE FY07- Estimate Previous FY06 FY11 Balance Route District Road System (Values in Thousands of Dollars) 0360 Richmond Primary $13,994 $3,790 $0 $10,204 $0 0360 Richmond Primary $3,723 $1,088 $2,635 $0 $0 Public Richmond Transportation $2,167 $0 $335 $1,832 Richmond Secondary $200 $200 $0 $0 $0 0604 Richmond Secondary $11,273 $13,279 $0 ~ $0 0604 Richmond Secondary $2,245 $2,728 $0 $0 0604 Richmond Secondary $479 $490 $0 $0 ($11) 0625 Richmond Secondary $884 $846 $0 $0 $38 0626 Richmond Secondary $1,595 $1,433 $491 $0 0628 Richmond Secondary $522 $1,333 $0 $0 First Previous [ 3 of 6 Pages ] Next Last b.©~Copyright 2005 Virginia Department of l'ransportation. All Rights Reserved. Six.-¥ear Improvemef~t Pro http://syip.virginiadot.org/Lineltems.asp?s_ShowProj ectPool=&county_code=&descriptio... 5/24/2005 Home User's Guide About Feedback All Projects Major Projects MPO i Fund Reports i[ Program: District: ',"~ Jurisdictions (% Residencies Road System: FY0506 ~ Draft SYIP · All Districts Chesterfield County All Route Zip UPC Keyword ~ {' RE Project Search Results (55 projects found' Export Rel Road UPC Description Route District System (Values in Thousands of Dollars) RTE 632 - WIDEN PAVEMENT & IMPROVE ALIGNMENT (OC 64207 PROGRAM) 0632 Richmond Secondary $406 $406 $0 RTE 636 - WIDENING & 16409 RECONSTRUCTION 0636 Richmond Secondary $4,027 $2,982 $2,830 RTE 637-WIDEN PAVEMENT & SHLDRS; IMPROVE ALIGN; REMOVE 58643 TREES 0637 Richmond Secondary FY07- Estimate Previous FY06 FY11 Balance $0 $5,763 17178 RTE 641 - PROVIDE TURN LANES 0641 Richmond Secondary RTE 641 - WIDEN PAVEMENT/SHOULDER AND 71472 REALIGN CURVE 0641 Richmond Secondary $763 $0 $504 $611 $0 $0 ($107) $1,784 $1,346 $0 $0 1489 RTE 642 - RECONSTRUCTION 0642 Richmond Secondary $4,050 16338 RTE 647- EXTEND TURN LANES 0647 Richmond Secondary $1,712 17147 RTE 647 - PROVIDE TURN LANES 0647 Richmond Secondary $1,189 17148 RTE 647- PROVIDE TURN LANES 0647 Richmond Secondary $448 RTE 647 - REAMS RD; LTL AT INTERSECTIONS; RSTP/CMAQ; CO 70092 ADM 0647 Richmond Secondary $5,508 First Previous [ 4 of 6 Pages ] Next Last (0 Copyright 2005 Virginia Department of Transportation. All Rights Reserved. $687 $73 $0 $4,522 $0 $0 $1,646 $0 $0 $1,175 $0 $0 $460 $0 $0 $1,225 $0 $0 Six-Year Improvement Pro http://syip.virginiadot.org/Lineltems.asp?s_ShowProj ectPool=&county_code=&descriptio... 5/24/2005 Home User's Guide About Feedback All Projects Major Projects Fund Reports i! Program: FY0506 - Draft SYIP IRoute District: (~} Jurisdictions ('i Residencies Road System: All Districts Chesterfield County All Zip UPC Keyword Project Search Results (55 projects found) Export Rel uPC 58642 17184 12818 58641 65070 Description Route RTE 649-WIDEN PAVEMENT & SHLDRS; IMPROVE HORIZONTAL ALIGNMT 0649 RTE 651 (NEWBYS BRIDGE ROAD) - IMPROVE HORIZONTAL CURVE 0651 RTE 653 - RECONSTRUCT & WIDEN TO 4 LANES 0653 RTE 653-IMPROVE HORIZONTAL ALiGNMT; WIDEN PAVEMENT & SHLDRS 0653 RTE 653 - IMPROVE SIGHT DISTANCE 0653 Road District System FY07- Estimate Previous FY06 FY11 Balance (Values in Thousands of Dollars) Richmond Secondary $682 $682 $0 $0 $0 Richmond Secondary $2,878 $2,878 $0 $0 $0 Richmond Secondary $6,378 $6,369 $0 $0 Richmond Richmond 67967 At Route 360 RTE 654 - WIDEN PAVEMENT & 60639 SHOULDERS RTE 654 - WIDEN PAVEMENT & 60640 SHOULDERS RTE 654 - WIDEN PAVEMENT & SHOULDERS & IMPROVE 60641 ALIGNMENT RTE 668 (WOOLRIDGE RD EXT) - 4 17820 LANES ON NEW LOCATION 0653 Richmond 0654 Richmond 0654 Richmond Secondary $524 $530 $0 $0 Secondary $499 $463 $0 $0 Secondary $415 $1,104 $253 $1,030 Secondary $616 $594 $0 $0 Secondary $432 $458 $0 $0 0654 Richmond Secondary $569 $469 $0 $0 0668 Richmond Secondary $1,737 $1,548 $0 $0 First Previous [ 5 of 6 Pages ] Next Last Copyright 2005 Virginia Department of Transportation, All Rights Reserved, ($26) Six-Year Improvement Pro http://syip~virginiad~t~~rg/Line~tems~asp?s-Sh~wPr~jectP~~~=&c~unty-c~de=&descripti~~~~ 5/24/2005 Home User's Guide About Feedback AII Projects ; Major Projects MPO ! Fund Reports i Program: District: (i~;~ Jurisdictions (,') Residencies Road System: FY0506- Draft SYIP · All Districts - Chesterfield County All Project Search Results (55 projects found' Export Re{ Estimate Previous FY07- FY06 FY11 Balance Road UPC Description Route District System (Values in Thousands of Dollars) RTE 668 - WIDEN PAVEMENT & 19060 SHOULDER; REALIGN CURVE 0668 Richmond Secondary $652 $542 $120 $0 RTE 677 - IMPR HORIZNERT ALIGN; 54446 INST SHLDRS; INSTALL LTL 0677 Richmond Secondary $2,366 $1,109 $0 $0 52650 RTE 683 - INSTALL LIGHTING 0683 Richmond Secondary $329 $291 $219 $0 14966 RTE 711 -WIDEN TO FOUR LANES 0711 Richmond Secondary $8,552 $9,100 $0 $0 RTE 718 - REALIGN TO IMPROVE 52979 SUBSTANDARD GEOMETRICS 0718 Richmond Secondary $1,199 $1,170 $0 $0 First Previous [ 6 of 6 Pages ] Next Last 2005 Virginia Department of Transportation. All Rights Reserved, Six-Year Improvernent Pro http://syip.virginiadot.org/Lineltems.asp?s_ShowProj ectPool=&county_code=&descriptio... 5/24/2005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meetin~l Date: May 25, 2005 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0349 Otterdale Point Bayhill Development Corporation Coastal Utilities Incorporatd Water Improvements - Wastewater Improvements - Matoaca $96,442.10 $152,120.19 Preparer: Craig S. Bryant Attachments: [--~ Yes No Title: Director of Utilities 000116 Agenda Item May 25, 2005 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0015 Summerford - The Woods, Section D B. J. Summerford, LLC R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $101,809.00 $50,890.00 03-0180 Rose Glen King, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Clover Hill $135,944.50 $76,011.08 03-0337 Willow Creek, Section 1 Bayhill Development Corporation Coastal Utilities, Incorporated Water Improvements - Wastewater Improvements - Matoaca $126,535.93 $217,625.46 04-0020 Goddard School - 13036 Rivers Bend Boulevard Family Time Courthouse, LLC Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda $57,820.00 $2,800.00 000:1.:1.7 Agenda Item May 25, 2005 Page 3 o o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0022 12320 Old Stage Road Auto Self-Service Station Quarles Fue Network Bookman Construction Company Water Improvements - Bermuda $32,000.00 04-0047 Echo Ridge, Phase 2 King, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Clover Hill $12,820.00 $31,480.00 04-0074 Wal-Mart - Wal-Mart Way Road Expansion Wal-Mart Real Estate Business Trust, a Delaware Statutary Trust and Wal-Mart Store East, LP, a Delaware Limited Partnership Lyttle Utilities Incorporated Water Improvements - Wastewater Improvements - $88,977.00 $40,000.00 Midlothian 04-0087 Summer Lake Recreation Center Base Camp Holding, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca $41,159.00 $15,223.10 000:1. .8 Agenda Item May 25, 2005 Page 4 10. 11. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0236 The Village at Swift Creek - Chipotle BET Swift Creek GP, LLC Bookman Construction Company Water Improvements - Matoaca $16,200.00 04-0472 Chesterfield Crossing - Chili's Bar and Grill Chesapeake Foods Incorporated Duke Contracting of Virginia, Incorporated Water Improvements - $5,000.00 Wastewater Improvements - $3,780.00 Midlothian OOO:[:[9 CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page I of 1 , AGENDA Meetin~l Date: May25, 2005 Item Number: IO.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Preparer: Lane B. Ramse¥ Title: County Administrator Attachments: 1Yes [--]No # 0001;~0 BOARD MEETING DATE 07/01/04 07/01/04 07/01/04 07/01/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 CHESTERFIELD COUNTY GENERAL FUND BALANCE May 25, 2005 DESCRIPTION FY2005 Actual Beginning Fund Balance Hurricane Isabel accrual FY2005 Adjusted Beginning Fund Balance FY05 Addition to Fund Balance Designate excess revenue (County) for non-recurring items in FY2006 Designate excess expenditures (County) for non-recurring items in FY2006 Designate excess expenditures (Schools) for non-recurring items in FY2005 FY04 Results of Operations - restore CSA fund balance shortfall for use in FY2005 FY04 Results of Operations - Bond referendum expenditures in FY2005 FY04 Results of Operations - Pay plan adjustments in three departments in FY2005 AMOUNT (3,379,255) 750,000 (2,163,220) (226,540) (3,077,862) (90,237) (60,000) (257,800) BALANCE $49,403,714 $46,024,459 $46,024,459 $46,774,459 $44,611,239 $44,384,699 $41,306,837 $41,216,600 $41,156,600 $40,898,800 Board Meeting Dat~e CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT May 25, 2005 Descriotion FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 812812002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and enviromrental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 4/912003 7/23/2003 10/22/2003 4/14/2004 411412004 FY04 Budgeted Addition FY04 Capital Projects National search for a developer to revitalize the Cloverleaf Mail area Debris pick-up program due to Hurricane Isabel To General Services for building unexpected repairs and maintenance items incurred during FY04 Trf to Sheriff for start-up expenses and capital for new replacement jail project 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. Funds to be transferred to Police in FY2006 FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004 4/14/2004 FY05 Budgeted Addition 4/14/2004 FY05 Capital Projects 7/28/2004 Pre-development studies for Cloverleaf Mall 8/11/2004 Deposit on acquisition of the mall buildings at Cloverleaf Mail 9/3/2004 Purchase of public safety equipmem for search and rescue, natural disasters and other emergency situations 10/13/2004 Operating costs associated with Cloverleaf Mail for 2004/2005 10/13/2004 Debt Service costs associated with IDA loan for Cloverleaf Mall 10/13/2004 Other Cloverleaf Mall operating costs (including costs associated with the acquisition of additional property) 11/10/2004 Woodmont Drive road and waterline repairs resulting from dawage from Tropical Storm Gaston 4/13/2005 Chesterfield Aviation Museum An~unt 8,600,000 (7,277,800) (140,000) 9,354,000 (8,559,300) (44,000) (1,000,000) (125,000) (260,000) (500,0O0) 9,600,000 (8,496,900) (65,0OO) (250,000) (59,600) (500,000) (300,000) (250,000) (30,455) (149,300) Balance 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 2,319,212 2,059,212 1,559,212 11,122,692 2,625,792 2,560,792 2,310,792 2,251,192 1,751,192 1,451,192 1,201,192 1,170,737 1,021,437 Prepared by Accounting Department April 30, 2005 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 1/01 04/01 11/00 09/01 03/03 03/04 10/04 11/04 12/04 12/04 4/05 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation- Building Construction, Expansion and Renovation Certificates of Participation- Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project School Archival/Retrieval System Lease Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation - Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Original Amount $16,100,000 13,725,000 20,268 20,268 278,372 6,100,000 21,970,000 9,225,000 21,639 1,519,567 427,633 14,495,000 Date Ends 11/19 11/21 03/O6 09/05 07/O5 11/23 11/24 10/06 01/08 12/17 12/10 11/24 Outstanding Balance O4/3O/05 $12,075,000 10,965,000 4,468 2,079 58,647 5,780,000 21,970,000 9,225,000 18,706 1,519,567 427,633 14,495,000 TOTAL APPROVED AND EXECUTED $83.902.747 $76,541,100 PENDING EXECUTION Description Approved Amount 000i 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: May25,2005 Item Number: 10.C. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: /Yes [--]No #000125 (~O0:I. Z6 ~00~29 ~ 0~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 10.D. Subiect: Report of Planning Commission Substantial Accord Determination on Alltel Co. - Location Commonwealth Center, Communications Tower (Case 05PD0316) County Administrator's Comments: County Administrator: Board Action Requested: On April 19, 2005, the Planning Commission confirmed the Planning Director's decision that Case 05PD0316 is in substantial accord with the Comprehensive Plan. Staff recommends no action. Summary of Information: The Commission confirmed the Planning Director's decision that this request is substantially in accord with the Comprehensive Plan. State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Staff recommends no action. Preparer: Kirkland A. Turner Title: Director of Planninq Attachments: Yes ~'~ No 000131 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 14.A. Subiect: Resolution Recognizing Ms. Suzanne Fleming, Social Services Department, Upon Her Retirement on May 31, 2005 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Suzanne Fleming for 31 years of service to Chesterfield/Colonial Heights Department of Social Services. Preparer: Sarah C. Snead Title: Director-Social Services Attachments: Yes ~ No 000132 RECOGNIZING MS. SUZANNE FLEMING UPON HER RETIREMENT WHEREAS, Ms. Suzanne Fleming has devoted 31 years of service to the families and citizens of Chesterfield and Colonial Heights; and WHEREAS, Ms. Fleming has represented the Social Services Department and the community with pride in her work on a statewide level through Governor's subcommittees, policy development, and board memberships; and WHEREAS, Ms. Fleming has represented the Virginia League of Social Service Executives in speaking before numerous legislative committees and served faithfully on the League's Child Welfare Committee; and WHEREAS, Ms. Fleming has consistently given of her personal time and has shared her knowledge on county committees and task groups; and WHEREAS, Ms. Fleming was an early champion of Chesterfield TQI in all phases of implementation and has fully joined in strategic planning for the department; and WHEREAS, Ms. Fleming has brought commitment and enthusiasm to the successful operation of shelters during times of community disasters; and WHEREAS, Ms. Fleming has taken a leadership role in bringing issues of child protection to the community and other professionals especially by her leadership of the Child Abuse and Neglect Multidisciplinary Team; and WHEREAS, first and last, Ms. Fleming has tirelessly advocated for department staff and supported their efforts in all service programs; NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of May 2005, publicly recognizes Ms. Suzanne Fleming, expresses appreciation for her total devotion to the difficult work of public service and wishes her well in the fulfilling years to come. 000133 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 14.B. Subject: Recognizing May 15-21, 2005, as Chesterfield County "Emergency Medical Services Week" in County Administrator's Comments: County Administrator: Board Action Requested: The Board to adopt the resolution recognizing Emergency Medical Service Week. Summary of Information: Recognize the value and the accomplishments of the emergency medical services providers from Chesterfield County Fire and EMS, Chesterfield County's Emergency Communications Center and the volunteer Rescue Squads of Bensley- Bermuda, Ettrick-Matoaca, Forest View and Manchester. Preparer: Frank H. Edwards Attachments: Yes ~-~ No Title: 2® Deputy Chief 000 .84 RECOGNIZING MAY 15-21, 2005, AS ~EMERGENCY MEDICAL SERVICES WEEK" WHEREAS, emergency medical services is a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need twenty-four hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, injury prevention and the appropriate use of the emergency medical system will help reduce national health care costs; and WHEREAS, emergency medical services providers have traditionally served as the safety net of America's health care system; and WHEREAS, emergency medical services teams consist of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, communications officers, educators, administrators, and others; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in many hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, the citizens and guests of Chesterfield County benefit daily from the knowledge and skills of these highly trained individuals; and WHEREAS, it is appropriate to recognize the value and the accomplishments of the emergency medical services providers from Chesterfield Fire and EMS, Chesterfield County's Emergency Communications Center, and the Volunteer Rescue Squads of Bensley-Bermuda, Ettrick- Matoaca, Forest View, and Manchester. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the week of May 15-21, 2005, as "Emergency Medical Services Week." 000 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 14o~. Subject: Resolution Recognizing Mr. Thomas Walton-Cale, Troop 800, Sponsored by Bethel Baptist Church, Mr. Michael Robert Entwistle, Troop 877, Sponsored by Chester Presbyterian Church, Mr. James Richard Mani, Troop 806, Sponsored by Woodlake United Methodist Church, and Mr. Thomas M. Saunders, Troop 829, sponsored by Saint Matthias' Episcopal Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Thomas Walton-Cale, Troop 800, Mr. Michael Robert Entwistle, Troop 877, Mr. James Richard Mani, Troop 806, and Mr. Thomas M. Saunders, Troop 829, upon attaining the rank of Eagle Scout. All will be present at the meeting, accompanied by members of their families, to accept the resolutions. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Yes ~ No 0003.~ WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law Mr. Thomas Walton-Cale, Troop 800, sponsored by Bethel Baptist Church; Mr. Michael Robert Entwistle, Troop 877, sponsored by Chester Presbyterian Church; Mr. James Richard Mani, Troop 806, sponsored by Woodlake United Methodist Church; and Mr. Thomas M. Saunders, Troop 829, sponsored by Saint Matthias' Episcopal Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for roles as leaders in society, Thomas, Michael, James and Thomas have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25tn day of May 2005, hereby extends its congratulations to Mr. Thomas Walton-Cale, Mr. Michael Robert Entwistle, Mr. James Richard Mani and Mr. Thomas M. Saunders, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. 000137 CHESTERFIELD COUNTY BOARD OFSUPERVlSORS AGENDA Page I of 2 Meetin~l Date: May 25, 2005 Item Number: 16.A. Subiect: Public Hearing to Consider an Ordinance Dividing Deer Run Voting Precinct in Matoaca District into Two Precincts and Changing the Polling Place for Winterpock Voting Precinct in Matoaca District County Administrator's Comments: ~/~.~ ~' County Administrator: Board Action Requested: The Board is requested to consider the attached ordinance. Summary of Information: The Registrar is proposing to make two changes to County voting precincts and polling places which will increase the efficiency of the election process and the convenience of voting for County citizens. The proposed changes are as follows: Preparer: Steven L. Micas Title: County Attorney 0505(00) :68540.2 (68539.1) Attachments: No 000i3~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Split of Deer Run Voting Precinct in Matoaca Magisterial District: Due to population growth in Deer Run Voting Precinct, the population of the precinct now exceeds 5,000 registered voters, which is the maximum number of registered voters allowed in a voting precinct by state law. This has caused increased back-ups for voters on Election Day. Accordingly, the Registrar is proposing to divide Deer Run Voting Precinct into two precincts. The western part of Deer Run would remain Deer Run Precinct; however, the Eastern Portion of Deer Run would be split off to become Birkdale Voting Precinct. The attached map shows the boundaries of the proposed new Birkdale precinct The proposed voting place for Birkdale Voting Precinct is Spring Run Elementary School, which is more conveniently located for most voters in the proposed Birkdale Voting Precinct than the polling place for Deer Run Voting Precinct, which is the Clover Hill Library. Change of Polling Place for WinterDock Voting Precincts The Registrar is proposing to return the polling place for Winterpock Voting Precinct to Bethia United Methodist Church. Bethia United Methodist Church had been the polling place for Winterpock Voting Precinct for many years, but the polling place was moved to Fire Station 19 at the request of the Church several years ago because the Church no longer felt that it could adequately serve as a polling place in light of the increased number of voters in Winterpock precinct. Recently, however, the Church has undergone an expansion and has indicated that it would like to resume its traditional role as polling place for Winterpock Precinct. The renovation has made the Church more accessible and convenient, and it is now a superior polling place for Winterpock in comparison to the Fire Station which currently serves in that capacity. If the Board approves these changes, they must be submitted to the United States Department of Justice (DOJ) for pre-clearance before they can be implemented. DOJ has a period of sixty days in which to act on the pre- clearance submission. Staff anticipates that all of these changes would be implemented before the general election this November. 0505(00) :68540.2(68539.1) 000 .39 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 RELATING TO PRECINCT BOUNDARIES AND POLLING PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: DEER RUN VOTING PRECINCT (302): Beginning at the point where the center line of Baldwin Creek Road (State Route 730) intersects the center line of U.S. Route 360 (Hull Street Road); thence eastward along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Swift Creek; thence southward along the center line of Swift Creek to its intersection with Spring Run Creek; thence along the center line of Spring Run Creek as it meanders southward to its intersection with North Spring Run Road (State Route 654); thence westward along the center line of North Spring Run Road to its intersection with McEnnall¥ Road; thence westward along the center line of McEnnally Road to its intersection with Winterpock Road; thence southward along the center line of Winterpock Road to its intersection with Beach Roa east:var ..... ~, .......................... t-, .... e, ..... te,.,~ D^..,~ ~n~ ,^ ;,~ ;., ..... ,; ..... ;,~. D~*.. D^..~ te,~,~ D~,,*~.. .~ '~' thence westward along the center linc of Beach Road (State Route 655) to its intersection with Baldwin Creek Road (State Route 730); thence northward along the center line of Baldwin Creek Road (State Route 730) to its intersection with U.S. Route 360 (Hull Street Road), the point and place of beginning. The voting place for Deer Run Voting Precinct shall be Clover Hill Library, 6701 Deer Run Drive. BIRKDALE VOTING PRECINCT (317) Beginning at the point where the center line of North Spring Run Road (State Route 654) intersects the center line of McEnnally Road; thence southeastwardly along the center line of North Spring Run Road (State Route 654) to its intersection with Spring Run Road (State Route 662); thence eastwardly along the center line of Spring Run Road (State Route 662) to its 0505:68539.1 1 (~ 0 0 140 intersection with Hensley Road (State Route 659); thence southwestwardly along the center line of Hensley Road (State Route 659) to its intersection with Beach Road (State Route 655); thence westward along the center line of Beach Road (State Route 655) to its intersection with Winterpock Road; thence north along the center line of Winterpock Road to its intersection with McEnnally Road; thence eastwardly along the center line of McEnnally Road to its intersection with North Spring Run Road, the point and place of beginning. The voting place for Birkdale Voting Precinct shall be Spring Run Elementary School, 13901 Spring Run Road. WINTERPOCK VOTING PRECINCT (306): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the boundary line between the County of Chesterfield and the County of Amelia as said boundary line follows the Appomattox River in a southeastwardly direction to its intersection with the western line of Nooning Creek as flooded by Lake Chesdin; thence northwardly along the western line of Nooning Creek continuing along the center line of said creek to its intersection with the southwestern boundary line of census block 1007034014; thence in a northwardly direction along said boundary line to its intersection with Second Branch Road (State Route 653); thence northwardly along the center line of Second Branch Road (State Route 653) to its intersection with Beach Road (State Route 655); thence westward along the center line of Beach Road (State Route 655) to its intersection with Baldwin Creek Road (State Route 730); thence northwardly along the center line of Baldwin Creek Road (State Route 730) to its intersection with U.S. Route 360 (Hull Street Road); thence westward along the center line of U.S. Route 360 (Hull Street Road) to its intersection with the boundary line between the County of Chesterfield and the County of Amelia, the point and place of beginning. The voting place for Winterpock Voting Precinct shall be Fire £tat~c,n 19 ?.919 Eeack Road Bethia United Methodist Church, 10700 Winterpock Road. (2) That this ordinance shall become effective immediately upon adoption. 0505:68539.1 2 0 0 0 ~. 4 ~. An Affiliate of ~edia Ge~era~ Advertising Affidavit (This is eot a bill. P~ease pay from invoice) ATTN I,L%A ~I,KO P © ~OX 4,0 ~de P.O. Box 85333 Richmond, Virginia 23293~0001 ~scr ion Ad Size -- Total Cost TAKE N©T[CRTAKE N©TICR THAT THR ROARD O 2 00 x 2.4_00 Media Genera~ OperatiOns, Publisher of THE FHCH~ON D TI~ES-D~SPATCH This is to certify that the attached TAKR N©Tff~ETAKF. N©T]'Cf was published by Richmond ~mes~D~s~tch, ~nc. ~n the C~ty of R~chm°nd, State of V~g~n~a, on the foX,oweng dates: 05/11/2005 05/18/2005 The first insertion being even Newspa~r reterence: Sworn to and subscribed before me this ~ 2039741 State of Vlrginia City of Richmond My Commission expires Public Su ~r IS IS NOT A BILL. PLEASE PAY FRO~ INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I ofg Meetin~l Date: May 25, 2005 Item Number: 16.B. Subiect: Public Hearing to Consider an Ordinance to Establish the "Beckham Drive Sewer Assessment District" for Four Lots in the Englewood Subdivi sion County Administrator's Comments= /~~d //~~ County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the attached ordinance to establish the ~Beckham Drive Sewer Assessment District", appropriate funds in the amount of $40,500.00 for the project from the sewer fund balance, and set interest rate based on the index of average yield on United States Treasury securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. Summary of Information: On October 22, 2003 the Board of Supervisors created the 24-1ot ~Englewood Sewer Assessment District" That sewer line extension is currently under construction. The Utilities Department has received a request to create an assessment district for an additional four (4) lots. This will necessitate deviating from the County's design/construction specifications to allow less than the normal minimum ground cover over a sewer line, and will require lowering an existing water line. If an assessment district is created, the County will initially pay all engineering, construction and other costs to extend a public sewer line that will serve 9416, 9417, 9426 and 9427 Beckham Drive. The sewer assessment on each lot may be paid in a lump sum or over a 20-year period in semi-annual installments. Property owners, who occupy a home within the assessment district, and who are aged 65 or over, may qualify to have their assessment payments deferred until ownership changes. The property owners will also pay Preparer: Craiq S. Bryant Attachments: Yes ~-] No Title: Director of Utilities 000142 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of .~ Meeting Date: May 25, 2005 interest at a rate, which will be the index of average yield on United States Treasury securities adjusted to a constant maturity of one year, as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. A lien in the total amount of the assessment for each property will be recorded. The total estimated cost for the additional sewer line extension is $40,500 The proposed "Beckham Drive Sewer Assessment District" would include four (4) lots, with the assessment per lot being $10,125. Of the four property owners, three (75%) are in support and one (25%) is in opposition. In order for the Board to create the ~Beckham Drive Sewer Assessment District", at least 2/3 members (4 out of 5) must in favor of adopting the attached ordinance. A map of the proposed assessment district, and a list of the property owners and assessments are also attached. 000~.43 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetinq Date: May25~ 2005 Budqet and Management Comments: This agenda item requests that the Board hold a public hearing on May 25, 2005 to consider an ordinance to establish a sewer assessment district on Beckham Drive. This item also requests that the Board authorize the appropriation of funds in the amount of $40,500 for the sewer line extension project and set an interest rate at the index of average yield on United States Treasury Securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. Funding in the amount of $40,500 is available in the Sewer fund balance to complete the sewer line extension project. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000 .44 AN ORDINANCE CREATING THE BECKHAM DRIVE SPECIAL TAX OR ASSESSMENT SEWER DISTRICT, IMPOSING ASSESSMENT AGAINST LAND OWNERS IN THE DISTRICT AND PROVIDING FOR SUSPENSION OF PAYMENT FOR CERTAIN ELDERLY OWNERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) follows: That the Beckham Drive Special Tax or Assessment Sewer District is created as Section 1. Definitions. In the context of this ordinance, the following words shall have the following meaning: District: The Beckham Drive Special Tax or Assessment Sewer District. Map of the District: The map entitled "Beckham Drive Sewer Assessment District" prepared by the County Department of Utilities, which map is on file with the director of utilities. Section 2. Establishment of the Beckham Drive Special Tax or Assessment Sewer District. Pursuant to Code of Virginia, Section 15.2-2404 et seq., there is hereby created in the county the Beckham Drive Special Tax or Assessment Sewer District. The area of the district shall be and the same is hereby fixed within the boundaries depicted on the map of the district. Section 3. Construction of certain sewer facilities in and adjacent to the district. The utilities department shall cause to be constructed in and adjacent to the district the sewer line and appurtenant facilities depicted on the map of the district. Section 4. Taxes or assessments upon owners of property located within the district. The cost of construction of the sewer line and appurtenant facilities located within the district shall be apportioned among the owners of property abutting the sewer line. The amount of the tax or assessment charged to each such owner shall be one fourth (1/4) of the total cost of the improvements constructed within the district, including the legal, financial and other directly attributable costs incurred by the County. The one fourth (1/4) charge shall be assessed against each lot located in the district. The amount finally taxed or assessed against each landowner shall be reported to the treasurer as soon as practicable after completion of the sewer line and 0505:68797.1 1 000~.45 appurtenant facilities located within the district, and the treasurer shall enter the same as provided for other taxes. Section 5. Installment payment of assessments. Any person against whom an assessment provided for in this article has been finally made shall pay the full amount of the assessment provided for in this article, on the due date of the first tax bill on which such assessment is shown. In no event, however, shall any part of the assessment be due prior to the completion of the sewer line and appurtenant facilities constructed pursuant to this article. As an alternative to payment as provided above, a person against whom an assessment provided for in this article has been made may pay such assessment in forty (40) equal semiannual principal installments over a period of twenty (20) years, together with simple interest on the unpaid principal balance at an annual rate equal to the index of average yield on United States Treasury Securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank on the date when this ordinance was adopted. The first of such installments shall be due on and interest on the unpaid principal balance shall accrue from the date on which the full amount of the assessment would otherwise have been due as provided above. Section 6. Suspension of payment of assessments. Payment of assessments otherwise due under this ordinance shall be suspended for any owner who owned property on the day the ordinance creating the assessment district was adopted and who occupies a residential building located on the property and is 65 years of age or older. However when the property is no longer occupied by a person who is 65 years of age or older or is conveyed to another person or persons, irrespective of the age of the person or persons to whom the property is conveyed, the suspension of payments shall cease and the entire assessment, including accrued interest, shall be immediately due and payable. It shall be the obligation of any such owner to provide a driver's license or other photo identification establishing proof of age satisfactory to the director of utilities in order for such suspension to become effective. Section 7. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the director of utilities. (2) This ordinance shall be in effect immediately upon its adoption. 0505:68797.1 2 000146 BECKHAM DRIVE SEWER ASSESSMENT DISTRICT 2502 2500 2440 ~ ~2450 2448 9514 9505 9528 9523 9504 9447 9520 2324 9446 9429 9512 2332 9436 9427 95O4 I I I 2430 9426 9417 9422 2333 9416 9407 2300 2252 2420 9406 ! / 9320 CEDAR 9311 243 2421 2411 2401 9310 2438 D Proposed Assessment District Proposed Manhole Proposed Wastewater [~ Proposed Parcels for Assessment Distdct Chesterfield County Department of Utilities 1 inch equals 125 feet 000147 BECKHAM DRIVE SEWER ASSESSMENT DISTRICT D Proposed Assessment Dislrict Proposed Manhole Proposed Wastewater r.--.--j Proposed Parcels for Assessment Distd ct Chesterfield County Department of Utilities I inch equals 400 feet 000148 Advert]s] n§ Affidavit (This is rmt a b~H, P~e~ pay from invoi~} P. O~ Box 85333 Richmond, Virg inia 23293.000~ (804) 649.6000 AccoUnt Num~ 05tl 912r~05 ~de tion Ad Size To~ai Cost 05/1 ~/2005 'I 2'I FA~<ENOT[CRTAKRNOTICRTHATTHRP~OARDC 400 X Media Ger~erai Operations, Publisher of THE RICHMOND TI~ES~DISPATCH hisis to certify that the attached TAKR N©TfCF. TAEF. NOT~C as published by Richmond ~mes-Dispatch, ~nc. in the City of Richmond, State of Virginia, o~ the foil;wing dates: 05/11/2005 05/18/2005 The first insertion being even Newspe ~r refere r~ce: Sworn to and subscribed before tary Public 2057964 05/1 Supervisor State of Virginia City of Richmond My Commission expires (. THiS iS NOT A BILL. PLEAS~ PAY FROM iNVOiCE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: May 25, 2005 Item Number: 16.C. Subject: Public Hearing to Consider Appropriation of Additional Funds and Approval of Construction Contract for Rayon Park Wastewater Improvements Project #00-0225 County Administrator's Comments: /'~__~ ~ d //~X~:~~-~ ~ County Administrator: Board Action Requested: 1) Appropriate $800,000 in additional funds from Utilities sewer fund balance to 5P-58350-000225E 2) authorize staff to recommend annual Community Development Block Grant reimbursement of funds in incremental amounts of $132,000 3) award construction contract for the Rayon Park Wastewater Improvements to R. J. Smith Construction, Inc. in the amount of $1,730,391 and 4) authorize the County Administrator to execute all necessary documents. Summary of Information: As a result of the efforts of Congressman Randy Forbes, $843,000 in federal grant funds was made available to the County to provide wastewater service to Rayon Park. On March 10, 2004, the Board of Supervisors accepted and appropriated $843,000 in federal funds; $135,000 in donated funds; and authorized the Utilities Department to use the Community Development Block Grant contingency funds in the amount of $292,000 for the Rayon Park Wastewater Project. On March 29, 2005 two bids were received for the Rayon Park Wastewater Project. The low bid was $1,730,391. As anticipated, additional appropriation is required in order to award the construction contract. Funds in the amount of $800,000 will be appropriated from Utilities fund balance. Utilities anticipates these funds will be reimbursed from Community Development Block Grant funds in future years. Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Yes D No # 000249 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: May 25, 2005 This project includes 1,513 L.F. of 12"; 84 L.F. of 10"; 11,700 L.F. of 8" sewer lines; and 5,027 L.F. of 6" sewer laterals. Our consultant, R. Stuart Royer and Associates, Inc. has reviewed the bids and recommends award to the lowest bidder R. J. Smith Construction, Inc. Staff requests that the Board appropriate the necessary funds, approve a reimbursement schedule and award the construction contract. District: Bermuda 000150 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: May 25, 2005 Budget and Management Comments: This request is to consider the allocation of $800,000 for the Rayon Park Wastewater Improvements project to be paid from Utilities fund balance. Of this amount, the Board previously authorized $264,000 to be reimbursed to Utilities from the Community Development Block Grant. The bid amount received for engineering and construction of this project was $536,000 greater than the estimated costs. The additional $536,000 needed would be funded with future Community Development Block Grant monies. Staff anticipates repayment from future Community Development Block Grant funding in annual increments of $132,000 from FY2007 through FY2011, subject to Board approval. Preparer: Rebecca T. Dickson Title: Director, Budget and Mana.qement 000:1.5/. O00:tS~ An Affiliate of Media Genera~ AdYertisir~g Aff~davit (This is not a b[H, Pb~ Pay from [nvoi~/ ?. O~ Box 85333 ~ichmond, Virginia 23293-0001 ¢O4) P 0 gOX 40 CFi RgTFRF [R[,'F) -VA 2~R~ 2-0040 05 1 [D~te C~de Descr!ption Ad Size TA~E NOTICFTAK a NOTICE TH AT THE BOA a D © 2 00 x 2(}4. (5(} ATTACH Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This b to certify that the allached was published by Richmond Times-Dispatch, Inc. Rich~and, State of Virginia, on the foil;wing dates: 05/18/2005 HERE The first insertion being given .... o5/1 g/2oos Newspaper reference: 2070637 Sworn to and subscribed before me this State of Virginia C~ty of Richmond MY CommbSio. expires THIS IS Y FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 25, 2005 Item Number: 16.D. Subject: Hold a Public Hearing to Consider the Restriction of Through Truck Traffic on Fox Club Parkway and Fox Club Road County Administrator's Comments: /~~, ~.~ j County Administrator: Board Action Requested: A public hearing is scheduled for May 25, 2005, to consider the restriction of through truck traffic on Fox Club Parkway and Fox Club Road from Route 360 to Woolridge Road. Summaryoflnformation: The county received a request from Fox Croft residents to restrict any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, from using Fox Club Parkway (Route 5201) and Fox Club Road (Route 5200) from Route 360 to Woolridge Road (Route 668). The recommended alternate route is Route 360, Otterdale Road (Route 667), and Woolridge Road (Route 668). Fox Club Parkway is currently being extended, as part of the new Cosby Road High School construction, from its current terminus in Fox Croft Subdivision to Route 360. The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the effected area. Evaluation of the second criterion will include safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. (Continued next page) Preparer: R.J. McCracken Title: Agen599 Attachments: Yes No Director of Transportation 00015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 (Summary of Information: Con~:inued) In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway; or 2) the roadway must be functionally classified as either a local or collector road. VDOT has informed the county that they would give consideration to a restriction in advance of the road being completed, if requested to do so by the Board. Recommendation: If the Board wishes to pursue this request the attached resolution requesting the Virginia Department of Transportation to restrict through truck traffic on Fox Club Parkway and Fox Club Road from Route 360 to Woolridge Road should be adopted. District: Matoaca 000154 Fox Club Fox Club Parkway and Fox Club Road Through Truck Traffic Restriction Request Proposed Restricted Route Proposed Alternate Route 000:1.55 WHEREAS, the Chesterfield County Board of Supervisors received a request to restrict any through truck or truck and trailer or semi-trailer combination except pickup or panel trucks from using Fox Club Parkway and Fox Club Road between Route 360 and Woolridge Road; and WHEREAS, the recommended alternate route is Route 360, Otterdale Road, and Woolridge Road; and WHEREAS, the Board has conducted a public hearing on the restriction. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors requests the Virginia Department of Transportation to restrict through truck traffic on Fox Club Parkway and Fox Club Road between Route 360 and Woolridge Road. 000156 Adve~tis ing Affidavit (This is not a bill P~ease pay from invoi~) P. O, Box 85~3 Richmond, VJ~gJn ]a 23293-~0 ~ (8O4) C~9-~00 22©g~6 5/1 de Ad Si otai Cost ] {)5/1 g/2{'l(N 12 ] FAKR N(}Tff'IRTAKR'N{T'Fli!R THAT THR FtOARD © 2 {)0 X 22.0(} ATTACH Media General Operations, ~nc. Publisher of was publish d by Richm " s-Dispatch, ~nc. in the Cityof Richmond, State of Virginia, on the fo~iOwin g dates: 05/18/2005 Newspaper reference: C}fi/1 subscribed before MY c0mmission e×p]res 2058212 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 25, 2005 Item Number: 16.E. Subject: Public Hearing to Consider Lease of Space in Fire Station 15 Located at 7300 Airfield Drive to Petroleum Helicopters, Incorporated for Emergency Medical Transport Service County Administrator's Comments: ~//~~/~~// County Administrator: Board Action Requested: The Board is requested to consider lease of space in Fire Station 15 located at 7300 Airfield Drive to Petroleum Helicopters, Inc. for emergency medical facility-to-facility transport service. Summary of Information: Petroleum Helicopters ("PHI"), which operates an emergency medical transport business and is under contract for facility-to-facility transport for all Richmond area HCA hospitals, has approached the County and requested to lease portions of Fire Station 15 located at 7300 Airfield Drive. PHI will have exclusive use of office space, storage, a small bunkroom, and the helipad (except for emergency use by the Fire Department) located at Fire Station 15. PHI will pay the County $57,000 per year for the leased space. The initial term will be four (4) years. In conjunction with its operations, PHI's lease will include the use of space for its helicopter fleet at the new corporate hangar to be constructed at the airport. Staff recommends approval. Preparer: Francis M. Pitaro Attachments: Yes ~'] No Title: Director, General Services # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 25, 2005 Bud.qet and Mana.qement Comments: This request is for the Board to consider authorizing an agreement with Petroleum Helicopters, Inc. for leased space in Fire Station 15. Rent collected for the leased space will assist in covering debt service payments for construction of new T hangars and a corporate hangar at the Airport. Of the $57,000 collected annually, $51,000 will be designated for the Airport and $6,000 will be paid to the Fire Department to assist with operating costs (utility expenses). Preparer: Rebecca T. Dickson Title: Director, Budget and Mana,qement 0001.58 This lease made this Chesterfield ("Lessor") and ("Lessee"). LEASE AGREEMENT ~ day of April, 2005, by and between the County of Petroleum Helicopters, Inc., a Louisiana corporation WHEREAS, the Lessor owns the Chesterfield County Airport (the "Airport") and Fire Station No. 15 located adjacent to the Airport; and WHEREAS, Lessee owns and operates a rotary flight medical transport business and desires to base its operations near the Airport; NOW, THEREFORE, in consideration of the terms, conditions, covenants, and promises herein, Lessor and Lessee hereby agree as follows: 1. Demise. a. Lessor hereby leases to Lessee on an exclusive basis the following (which are collectively referred' to as the "Premises") portions of the property known as Fire Station 15, located at 7300 Airfield Drive, Chesterfield, Virginia, all more specifically depicted on Exhibit A: i. Small office located off of the equipment bay on the southern side of the facility; ii. Office and associated storage and closet space currently used as the Chesterfield Fire Department staffing office; iii. Small bunkroom located on the second floor of the facility; iv. Helipad located behind Fire Station 15 (exclusivity of use exists except in the case of an emergency operation by the Fire Department); and vi. Ten lockers in the southern equipment bay. 000159 0623:68183.1 1 b. Lessor leases to Lessee the following portions of Fire Station 15 on a non-exclusive basis to be shared with Chesterfield Fire Department employees: i. Men's and women's restrooms, locker room and showers; ii. Day room; iii. Dining area; iv. Kitchen; v. Hallways and common areas; vi. Southern equipment bay; vii. Weight/exercise room; and viii. Employee parking lot. c. In addition, Lessor leases to Lessee the following on a non- exclusive basis and subject to reasonable terms and conditions imposed by the FBO and/or Lessor: i. FBO maintenance hangar. ii. County corporate hangar. d. This lease shall include the non-exclusive right to use, in common with other tenants, the runways, taxiways, aprons, ramps, terminal and parking lots at the Airport. Lessee's use of such facilities shall be in common with the public pursuant to the rules, regulations and minimum standards of the airport and the rules and regulations of the FAA as set forth in section 308 of the Federal Aviation Act of 1958. 2. Permitted Use. conducting, and performing Lessee's use of the Premises shall be limited to operating, commercial rotary wing aeronautical activities, and associated maintenance and repair of aircraft owned or leased and operated by the Lessee 0623:68183.1 2 OOO1GO for such permitted use. Lessee shall use the Premises for no other purpose without Lessor's prior consent. 3. Obligations of Lessee. Lessee covenants and agrees as follows to: a. Obtain the prior written approval from the Lessor for any changes, alterations or upgrades of Lessor-owned property, fixtures, improvements or equipment. Lessee shall have the right at its sole cost and expense to construct improvements or modify existing improvements, subject to prior written approval 0623:68183.1 for such improvements unreasonably withheld. or modifications by Lessor, which shall not be Upon completion of any such improvements or modification of improvement, it is understood that any and all such improvements which are not readily removable shall become, be and remain the property of Lessor. b. Obtain prior written approval of the Lessor for erecting, modifying, upgrading or altering any signage at the Airport, which written approval will not be unreasonably withheld. c. Pay, with respect to Lessee's property and operations, all personal property taxes, business license taxes and all other taxes and fees for which Lessee is liable. d. Provide for the prompt medical/controlled/hazardous waste generated by business, at the sole expense of the Lessee. e. and proper disposal of any and all the operation of Lessee's Maintain reasonable levels of housekeeping, as determined by the Lessor or Chesterfield Fire Department Administration, of all leased and shared space. 3 000:1.61 f. Any additions or alterations to the phone lines or phone system to accommodate PHI will be at the expense of PHI. 4. Term and Renewal. a. The term of this lease shall commence on March 1, 2005 (the "Effective Date") and shall be four (4) years one (1) month, expiring on March 31, 2009. b. The term of this lease shall automatically renew for up to four (4) additional three-year terms unless either the Lessor or Lessee notifies the other in writing, at least ninety (90) days prior to the expiration of the then existing term, of its intent not to renew. c. Either party to this lease may terminate this lease, witht:~ cause, with a 120-day prior written notice to the other party. 5. Default and Termination. a. If Lessee shall at any time be in an'ears on the payment of rent, or be in material breach of any other provision of this Agreement, then this Agreement may be terminated at the option of the Lessor, upon the giving of thirty (30) days' advance notice to Lessee. Before the Lessor may exercise its termination rights under this section, Lessee shall have fifteen (15) days from the date of the notice in the case of non-payment to make the payment or thirty (30) days from the date of the notice of violation to cure the violation. If the Lessor exercises its right under this paragraph to terminate this Agreement, Lessee's rights under this Agreement shall immediately expire and all improvements 0623:68183.1 4 000162 erected on the Leased property, if any, shall revert to the Lessor in accordance with the Code of Virginia; provided Lessee shall have the fight to remove any aircraft and its other personal property located on the Premises. Lessee shall vacate the Premises immediately and the Lessor may thereupon reenter and retake possession of the Premises. b. Upon the abandonment or vacation of the Premises by Lessee, Lessee's adjudication as a bankrupt, or the appointment of a receiver or trustee of Lessee's property, Lessor shall have the right to terminate the lease and take immediate possession of the Premises. c. The Lessor shall have the right to enter the Premises in order to make reasonable examinations, repairs or alterations of it as the Lessor may determine necessary to exhibit such Premises to prospective lessees or purchasers, or for other reasonable purposes, as Lessor may reasonably determine. The exercise of Lessor's rights under this paragraph shall not unreasonably interfere with Lessee's legitimate business operations. d. Lessee may not sublease the Premises or assign this Agreement without the prior written consent of the Lessor. Any attempted sublease or assignment without the Lessor's consent shall be void and of no force or effect and result in immediate termination of the lease. Any change in the ownership or control of Lessee shall be considered an assignment. e. Lessee shall surrender possession of the Premises to the Lessor at the expiration or termination of this Agreement in good order and condition, reasonable wear and tear excepted. 6. Rent. 0623:68183.1 000 .6,3 a. Lessee shall pay Lessor annual rent of $57,000 for the first year of this Agreement payable in monthly installments of $4,750 per month, payable on the 5th day of each month. After the first year of this Agreement, the annual rent shall increase each year by the lesser of 5% or the percentage increase in the Consumer Price Index (U.S. Bureau of Labor Statistics, Revised consumer price index for all urban consumers, U.S. City Average) (1982-84 = 100) measured on the last day of the current lease year from the first day of the current lease year. b. Lessee shall pay the Lessor a late payment penalty of 5% for all rent not paid within five business days of its due date. All rent shall be paid to: 7. Utilities; Maintenance. Lessor shall provide, at Lessor's expense, all heating and air conditioning, electricity, water, sewer and trash disposal for the Premises. Lessor shall have the responsibility at its sole cost and expense to keep, maintain and repair the roof, exterior walls, major components of the heating and air conditioning systems, latent defects in load bearing walls or in structural elements or the systems providing utilities to the Premises, the foundation and slab, as well as any repairs to the Premises. 8. Insurance. Lessee shall purchase and maintain in force throughout the term of this Agreement, and all renewals of this Agreement, insurance coverage's with responsible insurance companies and authorized to do business in the State of Virginia, as will protect Lessee and Lessor from claims which may arise out of or result from intentional or negligent acts or omissions of Lessee, its officers, agents, servants, 0623:68183.1 6 000~.~'~ employees, contractors, subcontractors, licensees or invitees. At the time of execution of this Agreement, Lessee shall furnish Lessor with a Certificate of Insurance naming the County as an additional insured for all coverages to the extent of the liabilities assumed by Lessee hereunder._9. Subordination. This Agreement shall be subordinate to the provisions of any existing or future Agreement between the Lessor and the United States Government and Commonwealth of Virginia, relative to the operation or maintenance of the Airport, the execution of which has been required as a condition precedent to the expenditure of Federal and State funds for the development of the Airport. 10. Military and Emergency Use. Lessee acknowledges that all Airport facilities developed with Federal aid and facilities necessary for the landing and taking- off of aircraft will be available to the United States at all times for use by military aircraft and such use shall take precedence over Lessee's use of the Premises. Also, Lessee acknowledges that the lease may be terminated or interrupted by Lessor in the event of emergency need of the Premises by the County. 11. Indemnification. Lessee hereby agrees to indemnify and save harmless the Lessor, its officers, agents and employees from any and all claims or losses resulting to or alleged by any person, firm or corporation who may be injured or damaged by the intentional or negligent acts or omissions of Lessee or Lessee's employees, agents or subcontractors. Lessee shall be accountable for any damages resulting from its negligent operations. All such damages shall be paid for by Lessee. 12. Licenses, Permits and Approvals. All licenses, permits and approvals required for and in connection with Lessee's operations shall be secured by the Lessee entirely at its own expense. 0623:68183.1 7 000~1.65 13. Laws and Ordinances. Lessee shall perform all work in such a manner as to comply with all applicable local, state, and federal laws, rules and regulations. 14. Modification. This lease agreement constitutes the entire understanding between the parties hereto and shall not be modified, altered, or amended in any respect unless in writing and signed by the parties hereto. 15. Governing Law. Lessee and Lessor agree that the validity and construction of this Agreement shall be governed by the laws of the Commonwealth of Virginia. Any legal action filed by either party to this Agreement arising out of the performance or non-performance of the terms of this Agreement shall be filed in the Circuit Court of Chesterfield County, Virginia. 16. Notices. All written notices required under this Agreement shall be deemed to be duly given if sent to the Lessor at the County Administrator's Office, P.O. Box 40, Chesterfield, Virginia 28332, and to Lessee at Petroleum Helicopters, Inc., P.O. Box 90808, Lafayette, LA 70509-0808 (Attn: Michael J. McCann) with a copy to PHI Air Medical, 2800 N. 44th St., Suite 800, Phoenix, AZ 85008 (Attn: Howard Ragsdale), or at such other place as either party shall designate in writing hereafter. 17. Hazardous Waste. (a)Definitions. The term "environmental laws" means any one or all of the following as the same are amended fi.om time to time: (i) the Comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C., Section 9601, et seq.; (ii) the Toxic Substance Control Act, 15 U.S.C., Section 2601, et seq.; (iii) the Safe Drinking Water Act, 42 U.S.C., Section 300h, et seq.; (iv) the Clean Water Act, 33 U.S.C., Section 1251, et seq.; (v) the Clean Air Act, 42 U.S.C., Section 7401, et seq.; and (vi) the regulations promulgated thereunder and any other laws, regulations and ordinances (whether enacted by the local, state or federal government) now in effect or hereinafter enacted that deal with the regulation or protection of the environment, including the ambient air, ground water, surface water, and land use, including substrata land. The term "hazardous material" includes: (i) those substances included within the definitions of hazardous substance, hazardous material, toxic substance, 0623:68183.1 8 000'~ 66 regulated substance, or solid waster in the Comprehensive Environmental Response, Compensation and Liability Act,, 42 U.S.C., Section 9601, et seq.; the Resource Conservation and Recovery Act,, 42 U.S.C., Section 6901, et seq.; and the Hazardous Materials Transportation Act, 49 U.S.C., Section 1801, et seq.. And the regulations promulgated thereto: (ii) these substances listed in the United States Department of Transportation Table (49 C.F.R., Section 172.101 and amendments thereto) or by the Environmental Protection Agency as hazardous substances (40 C.F.R., part 302, and amendments thereto; and, (iii) all substances, materials and wastes that are, or that become, regulated under, or that are classified as hazardous or toxic under any local, state or federal environmental law. The term "release" shall mean any releasing, spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, disposing, or dumping. (b) Compliance. (1) Lessee shall not cause or permit any hazardous material to be used, generated, manufactured, produced, stored, brought upon, or released on, under or about the Premises, or transported to and from the Premises, by Lessee, its agents, employees, contractors or invitees that enters the Premises in violation of any environmental law; provided, however, Lessor shall be solely responsible for (i) the presence, generation, use, manufacture or release of any hazardous materials, or (ii) violation of any environmental law, in each case occurring or existing prior to the Effective Date. Lessee shall indemnify, defend and hold harmless Lessor, its successors and assigns, its employees, agents and attorneys from and against any and all liability, loss, damage, expense, penalties and legal and investigation fees or costs, arising from or related to any claim or action for injury, liability, breach of warranty of representation, or damage to persons or property and any and all claims or actions brought by any person, entity or governmental body, arising in connection with contamination of, or adverse affects on, the environment or violation of any environmental law or other statute, ordinance, rule, regulation, judgment or order of any government or judicial entity, to the extent incurred or assessed as a result of any activity or operation on or discharge by, through or under Lessee from the Premises during the term of this lease subsequent to the Effective Date. Notwithstanding the foregoing, Lessee shall not be responsible for, or indemnity any person for, any liability or obligation arising from (i) the presence, generation, use, manufacture or release of hazardous materials, or (ii) violation of any environmental law, occurring or existing prior to the Effective Date. L-~_;~ 3?.al}~ii,i,~,,u,~,")-, &,~n~ v.n~_ .held _hm.."m!::: successors and assigns, its-~em~yees, agents and attorneys from and against any and all liability, loss, damage, exp~e, nalties and legal and investigation fees or costs, arising from or re~o.any c '.l~i~,~action for injury, liability, breach of warranty of repr~n, or damage to per~r property and any and all claims or actions b~entity oro~gov.~,tal body, arising in connection with c~ffects .o.n, ~ironment or violation of any en~.a~, ce, .ru . .~at!on, judgment or order ~ty, to the extent incur 0623:68183.1 9 O00"167 LESSEE: Petroleum Helicopters, Inc. Assistant; County Attorney LESSOR: COUNTY OF CHESTERFIELD, VIRGINIA By: Lane B. Ramsey County Administrator COMMONWEALTH OF VIRGINIA CITY/COUNTY OF , to-wit: I, , a Notary Public in and for the Commonwealth and City/County aforesaid, do hereby certify that , whose name is signed to the foregoing and annexed writing beating date on the ~ day of ., 2005, has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this My commission expires day of ,2005. 0623:68183.1 10 Notary Public 000168 STATE OF LOUISIANA PARISH OF LAFAYETTE, to-wit: I, ~t.~X '7. ~..c(~e , a Notary Public in and for the State and Parish aforesaid, do hereby certify that rYv. c~,~.~. 'X, Frx,-Cc.o~, , whose name is signe~d to, the foregoing and annexed writing bearing date on the II day of /4~, i , 2005, has acknowledged the same before me in my jurisdiction aforesa~id. Given under my hand this ~ ~ day of ~c,' I _, 2005. My commission expires ~,~ 0623:68183.1 11 000'1G~ S~irs Outside Stairway Hazmat Bay Advertising Affidavit {This is not a bill Ple~ pay from invei~) ?. O, Bo× 85~33 Richmond, Vi~g ~n ia 23293-0001 ¢O4) ~49-~00 912005 l~te ion Ad Size Fora]Cost ] 2005 JO4 52 HERE Media General Operations, inc. Publisher of THE R~CH~OND T~ES-D~SPATCH This is to certify that the attached TAKE NOT~CETAKE N©TJCT was published by Richmond Times-Dispatch,/nc. in the City' of Richmond, State of Virginia, on the follOw,n9 dates: 05/18/2005 being Newspaper reference: Sworn to and subscribed before me this ~ THANK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 25, 2005 Item Number: 16.F. Subiect: Hold a Public Hearing to Consider the Appropriation of $1,172,075 in Federal and State Funds for Various Social Service Programs County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the appropriation of $1,172,075 in federal and state funds for various social service programs. Summary of Information: Due to increased demand for services and increases in spending levels in social service programs, the Virginia Department of Social Services has approved additional funds in the amount of $1,172,075 to assist families with daycare needs ($551,500); provide cash and medical assistance to refugees ($6,500); assist families with daily cost of living expenses, medical care and other services in foster care and adoption programs ($534,608); make payments to eligible aged, disabled and blind persons who reside in adult residences or adult family care homes ($31,200); and provide emergency assistance to citizens for rentals, burials and medical needs ($48,267). The appropriation of these funds will not require an additional appropriation of local monies. All matching requirements will be made from the current fiscal year appropriation in the social service budget. Preparer: Sarah C. Snead Title: Director, Department of Social Services Attachments: No 000 .7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~ Date: May25, 2005 Budget and Management Comments: This item requests that the Board hold a public hearing to appropriate $1,172,075 in federal and state funds to address increases in demand for services. All local match requirements will be absorbed in the department's fiscal year 2005 operating budget without any impact on planned services. No additional county funds will be necessary. Preparer: RebeccaT. Dickson Title: Director, Bud.qet & Manaqement 000 73 An AffiNate of Media Germrai Advertising Affidavit (This is not a bi)), P)ea~ Pay from invoi~) P, O, Box 85~3 Richmond, Vi~ in ia 23293-~01 (8o4) o49.~oo code ~scr~tion Ad Size ta) Cost TAKRNOTfCi:~TAK~NOTiCETHATTHE Rf}ARD © 2.00 x ATTACH HERE Media Genera~ Operations, Publisher of THE RICHMOND T~IViES-DISPATCH This is to certify that the attached TAKE was published by Richmond Times-Dispatch, Richmond, State of Virginia, on the following dates: 05/18/2005 The first insertion being given .... 0511 Newspaper reference: 2070634 Sworn to and subscribed before State of Vk9 )nia C~y of Richmond My Commission expkes HiS iS NOT A BILL. PLEASE PAY FROM INVOICE, TH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 16.G. Subiect: PUBLIC HEARING: To Consider the Donation of 21.9 Acres, More or Less, at the Courthouse Complex to the Health Center Commission For the County of Chesterfield Co untyAdministrator'sComments= ~'~~c/ ~~ ,~ ~,~ County Administrator: ~) ~.. Board Action Requested: Authorize the Chairman of the Board of Supervisors and County Administrator to execute a deed to convey 21.9 acres, more or less, at the courthouse complex to the Health Center Commission for the County of Chesterfield. Summary of Information: The Health Center Commission requests that the County donate 21.9 acres, more or less, east of Courts Complex Road and south of Courthouse Road Extended and adjacent to Lucy Corr Nursing Home to expand its services to include independent living units and assisted living apartments to complete the complex as a continuing care and retirement community. The Board of Supervisors has approved the rezoning of the property that is proposed to be conveyed. In the event of default, bankruptcy, or voluntary conveyance of the property, the County shall have a first right of refusal to purchase the property. In addition, in the event of a voluntary conveyance, the new purchaser would have to repay the County for the value of the donated land. The pending financing of the project will provide funds for repayment. An appraisal of the property by Jeff Overby indicates a range of value from $102,700 to $137,00 per acre. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Yc$ --]No 000174 VICINITY SKETCH Set Public Hearing for May 25, 2005, to Consider the Conveyance of 21.9 Acres of Land, More or Less, at the Courthouse Complex to the Health Center Commission for the County of Chesterfield COURTHOUSE RD C) O -o °c rn o~ I--'. ¥~/.'~/,.~ __ · QORR BLVD. O CIR RCHARD 2 . 3 578 ~ ~"</F',/..p~.~ Chesterlleld County Department of Utilities Inch ed:lUale 500.29 feet 0 0~.75 000176 Good evening Chairman Barber, Ladies and Gentleman of the Board and Mr. Ramsay, My name is Carol Crosby, Chair of the Health Center Commission of Chesterfield County and I am here representing the Commission this evening. We would like to thank you for your recent zoning approval for our project and request your support of the donation of the adjacent 22 acres of land for purposes of expanding our long-term care community. Lucy Corr Village has been, and is a part of the Chesterfield County government structure. We remain accountable to this Board as a political subdivision appointed by the Board of Supervisors and take our stewardship responsibilities for the Lucy Corr Village organization very seriously. In the course of its 35-year history, Lucy Corr has served over 5,000 individuals and their families from across the disthcts in Chesterfield, Virginia. Ever year the organization provides 1.5 to 2 million dollars in charity care to elderly citizens of Chesterfield in need of long-term care services - this is financial support beyond that which is subsidized by Medicare and Medicaid. We have been recognized at the state and national levels for successful quality initiatives and are one of only 10 percent of nursing homes nationally accredited by the Joint Commission on Accreditation of Health Care Organizations for achieving standards of excellence. We employ close to 400 employees most of whom reside in Chesterfield County. We are viewed as a leader in our industry. ~ By all accounts Lucy Con- Village is indeed an asset to the Chesterfield County citizens and government, contributing to its success in being a caring community of choice. We need your help and partnership to continue in this tradition. In 1993, the Chesterfield Board of Supervisors created the Health Center Commission for the purpose of operating the nursing home while plans were underway for the construction of the new health care center and assisted living apartments. At that time, the newly created Health Center Commission asked for the entire parcel of land now bounded by Courthouse Road, Courts Complex Road, Government Center Parkway and Lucy Corr Boulevard. Although, the Board did not chose to convey the entire parcel of land at that time, the land on which the original and new buildings are located was donated to the Commission and it was understood that the remaining land was set aside for the Commission's future use. In November 2002, the Health Center Commission with participation of county officials developed a five-year strategic plan for Lucy Corr Village to strengthen its financial viability so that it would no longer have to rely on county subsidies in the future. This plan included among other goals, the goal to expand services to offer a full continuum of care for Chesterfield seniors in a campus environment. These expanded services would address many of the needs identified in the Committee on the Future's report on aging in Chesterfield County. The staff and Commission have communicated with the Board of Supervisors and county administration on numerous occasions our intent for initiating this expansion beginning with its participation in developing the strategic plan in 2002 and with periodic updates provided to Board Members and administration. On July 26, 2004 when the amendment to the central area plan relating to the Chesterfield County Government Center was approved by this Board, we again provided information during the public meeting offering our support of the new plan provided it would not interfere with the Commission's plan for expanding Lucy Corr Village. Not once in this two and a half-year development period, until just last month, has the Board or county administration communicated any intent to charge the Commission, a public entity of Chesterfield County, for this land. The Commission has agreed to a number of proffers for the proposed development including a significant cash proffer approximated at $700,000.00. This too was unanticipated by the Commission and has had some impact on the projected pricing of our services. Given Lucy Corr's long history as a government facility in Chesterfield, the prior Board's offer to set aside the land for future use by the Commission, and our continued connection and accountability to the county, the Commission had not anticipated that any cost would be applied to the parcel of land intended for the Lucy Corr Village expansion. The impact of the suggested $50,000 per acre cost to the project is significant. First, we would have to redirect our marketing efforts to target a much smaller, more affluent section of the population, as we would have to impose corresponding price increases to cover the additional debt. These cost increases would be prohibitive to many people that our current project is trying to reach and would involve further analysis of the market and our mission. Unlike many of the Contineuing Care Retirement Communities in Richmond and Henrico, the Commission intended its expansion of services to be affordable for a middle-income population - this would have to change. Secondly, a reduced market for the proposed services and lower debt service coverage ratios would have some impact our ability to sell bonds to support the project. This too will require further analysis should you impose a cost for the land conveyance. Significant to note in closing, is that although we request a donation of the land, our project will add to the county's base of new construction, additional jobs and increased tax base from potential new citizens moving into the area that will buy the homes that our furore residents will be leaving. Please carefully consider a positive vote for a donation of the land for the Lucy Corr Village expansion project this evening. A vote for a donation is a vote of support to the Commission you created to operate the village, a vote for the future of Lucy Corr Village and for our parmership in the provision of quality care and services for our older Chesterfield citizens. Thank you. AFl AffiNate of ItCledia Generat Advedising Affidavit (This is not a bill Plea~ pay from Richmond, Vi~ltinia (8O4) e4g.~00 220R06 05/19/20Q~ Ad Size Tota~ ~t TAKE N©TIC'ETAKR NOT/f',E THAT 'THH gC)At',~ D 0 2_00 X 20 ATTACH Media General Operations, Publisher of THE R~CHMON D TIMES-D~SPATCH This is to certify that the attached TAKE NC)T~C. ETAK R N©T~Cf was PublNhed by Richmond ~mes~Dis~tcb, I~c. ~n the C~ty of Richmond, State of Vkcnia, on the following dates: 05/18/2005 The first insertion being given Newspaper reference: Sworn to and subscribed before me this _~ State of Wrginia C~ty of Richmond ~iiy Oommission expkes 2070650 Su 05/1 g/20(1< THiS IS NOT A B~LL PLEA~ PAY FROM iNVOiCE. THAN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May25, 2005 Item Number: 16.H. Subiect: PUBLIC HEARING: Ordinance to Vacate a Sixteen-Foot Drainage Easement Across Lot 23, Greenbriar, Section 1 County Administrator's Comments: /~_.~~/' ~Z~o~~ County Administrator: Board Action Requested: Adopt an ordinance to vacate a 16' drainage easement across Lot 23, Greenbriar, Section 1, as shown on the attached plat. Summary of Information: Timmons Group has requested the vacation of a 16' drainage easement across Lot 23, Greenbriar, Section 1. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs [---~ No 0003.77 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A 16' DRAINAGE EASEMENT ACROSS LOT 23 GREENBRIAR, SECION 1 Chesterfield County Department of Utilities 000178 CURVE TABLE CURVE RADIUS LENGTH TANGENT DELTA CHORD BEARING CHORD C1 575.00' 16.08' 8.04' 1°36'07' S 73'12'52" W 16.08' C2 575.00' 16.0f 8.00' 1'3§'42" ~; 7~'~'0Q" W 16.0f C3 575.00' 7.82' 3.91' Q'4G'47' C4 575.00' 11.18' 5.59' 1'06'52' S 74'14'17# W 11.18' EXISTING 16' / LOT ~ .__. --~ '"' DRAINAGE: EASEMENT LOT 28 ~ ~ P.B. 144, PG. 71-73 _ ----' ~ '"" --,--J----- ~-- ~____... ~o/ j._--- - - .... ~ ~1 I L2 ~--' ~" '-A~-~, '~ --/!~ N 3640220 6442 N 3640232.6695 /~'"~q ~'"'~-~-'~ ' E 11791225.2597' I\8.~3~ : i I E 11791197.8829 I J~'~l ! I I UNE I DIRECTION I DISTANCE ............ ~i.~: ' I I I L2 I s ~'05'52' w I 6 87' ~.""_~:_"..~_~" ,~./ I !. I~ I L3 ~s~Wu'wl 1~.4.' .~ 1-° ! .~1.~t GREENBRIAR WOOOS. SECTION 1 I '7 I i T.OO. 144, 71-, 1/~" LOT 22 ~ ~ , I ~ I GPN 7916~15280~ ~ m ~ ~-I~ ~ DEED B~ 6171 PA~ 767 PR~ER~ LINE J ~ ' I *EXISTING 16' DRAINAGE %' i : I EASEMENT RECEDED ~ I IN P.B. 144 PG. 71-75 LAURA ~ ~VAL CHAPUN I I . vo ,E ~ACATED GPIN: 7916402429000~ I ~ ~ ~4~_ _~0~ 4107 O~RRID~ DRI~ I ~16' ~ I I · ~ to I I I o 20 40 ~ I I · --[t')~ '1 I ' SC~ IN FEET .. , I It I ! . ~40346.96~1 I~ J ~I/262.77' TO ~E E/L Or f~- ~1~ ~1/CARA HILL LANE EX~NDED ' C3~C1 ~~ , OVERRZDGE DR~VE ~,~,u.~ Based on graphic determination this property Is In zone "C" of the Hud defined flood hazard area as shown on F.E.t4.A. Rood Tnsurance Rate Hap, Community Panel #510035 0123 B dated 3/16/83 This plat was prepared without the benefit of a tlUe binder and may therefore not show all existing easements or other ' affect the ROUTE 1199 EXIS~NO 50' R/W PLAT SHOWING A 16' DRAINAGE EASEMENT & THE VACATION OF A 16' DRAINAGE EASEMENT LOCATED ON LOTS 22 & 23~ SECTION 1 GREENBR/AR WOODS BERMUDA DISTRICT CHESTERFTELD COUNTY, VTRGTN[A PRINCE GEORGE OPFZC~ DATE: Februar SCALE: 1"=20' 4260CroMingsBlvd I Prtnce George; VA 23875 REV: 1.N.: 20821 TEL 804,541,6600 FAX 804.751.0798 www. Ummons.com Site Development I Re/idenflll I lnfrastmctur~ I Technology DRAWN BY: 3NL CHECK BY: WMN TI..MMONS GROUP .- ·-. 000179 PuNishe¢ of ATTACH HERE ' D THE RI(,HMON T~MES-DISPATCH Ri~hm~¢~d S~a(e of Virginia, on the toliowm9 dates: Pub~ic THIS ]S N()T A BILL. PLEASE PAY FROM INVO]CE THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Item Number: 16.1. Subiect: PUBLIC HEARING: Ordinance to Vacate Portions of Coalfield Road and Center Pointe Parkway Within "Centerpointe Parkway Phase One and Additional Right of Wax on Coalfield Road" County Administrator's Comments: //~--~~/~ /~~~ County Administrator: Board Action Requested: Adopt an ordinance to vacate portions of Coalfield Road and Center Pointe Parkway within "CENTERPOINTE PARKWAY PHASE ONE AND ADDITIONAL RIGHT OF WAY ON COALFIELD ROAD", as shown on the attached plat. Summary of Information: CCA Industries, Inc., requests the vacation of portions of county right of way previously abandoned from the Secondary System of State Highways as a result of the construction of Route 288. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Manager Attachments: ~-"] No # 000180 VICINITY SKETCH PU. BLIC HEARING: Request to Vacate Portions of Coalfield Road and Center Pointe Parkway within "CENTERPOINTE PARKWAY PHASE ONE AND ADDITIONAL RIGHT OF WAY ON COALFIELD ROAD" N c,~R PKWY iRS DR Chesterlleld County Department of Utilities 1 inch equals 731.61 feat 0003.83. 0-.,, .BiZ Box 853:~c¢ ATTA{; H ~aed~ Genera~ Opere~ons. Sec. Publisher et ¥~¢ R/cHsaOND T~MES*DISP H Public THIS iS NOT A BILL. PL SE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May25, 2005 Item Number: 16.J. Subiect: PUBLIC HEARING: Ordinance to Vacate a Fifty-Foot Unimproved Right of Way Known as Bark Trail Within Arrowhead, Section 2 County Administrator: Board Action Requested: Adopt an ordinance to vacate a 50' unimproved right of way known as Bark Trail within Arrowhead, Section 2, as shown on the attached plat. Summary of Information: John S. Royer and Joyce L. Royer have submitted an application requesting the vacation of a 50' unimproved right of way known as Bark Trail within Arrowhead, Section 2. An 8' easement will be retained. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ---]No oooa.83 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A 50' UNIMPROVED RIGHT OF WAY KNOWN AS BARK TRAIL WITHIN ARROWHEAD SECTION 2 ~L/AC~- m Chesterfield County Department of Utilities 1 lack eqlal~ H 6~'t' tat 000~$4 360 OO3 1795 004 1900 1094 10411 305 OO8 0572 2011 009 O664 2017 010 O856 2023 002 1886 1910 022 2077 1918 021 2267 2000 O20 2558 2010 011 1047 2029 012 1239 2035 1432 2041 3107 1901 3502 1905 007 3694 1911 019 2748 2020 018 2938 2030' o17 2040 008 3885 1917 OO4 4408 10331 O01 2001 0O2 4460 2011 003 5110 10321 002 6013 10311 O01 6716 0301 013 5292 BAFtl~RAIL BE VACATI 014 6O98 2000 D 015 7099 012 5582 2012 7 t 011 5872 2018 010 6163 2024 OO3 4651 2021 009 7055 004 4941 2031 73OO 10408 5230 2041 000~$$ Adv~tisilig ~!dav!t Box 85~33 IAccount Num. ] OS/197)OO ATTACH Media General Operations, I~c. Publishe~ of THE R~CNE~OND TIMES-DISPATOH This is ~o certify that the a~hed fA~ t: ~x'(} ~"l( ~:'~l ~A'~' ON M A Richmond Sta-te of VirgP~ia, o~ the following ¢stes: '20o5 05 18/2005 The first ir~aedio~ being given 200(~74 Sworn to a~d subsedibed before State of ¥i~girda CBy of Biehmor~ My Oemmissior~ expires ~NIS ISNOT A BILL PLEASE PAY FR©~t INVOICE~ THANK YOU ~,f15 40 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: May 25, 2005 Item Number: 16.K. Subiect: PUBLIC HEARING: To Consider the Vacation of a Portion of Battery D antzler Road. and Ba t~ery D ant z i er Court ~ County Administrator's Comments: ~J~~c~/d/ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of Battery Dantzler Road and Battery Dantzler Court. Summary of Information: Bermuda Triangle Property, L.P. has requested the vacation of a portion of Battery Dantzler Road and Battery Dantzler Court. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs --] No 000:1.86 VICINITY SKETCH PUBLIC HEARING: TO CONSIDER THE VACATION OF A PORTION OF BA'FI'ERY DANTZLER ROAD AND BATTERY DANTZLER COURT 61 G RD Chesterfield Counb/Department of Utilities I lick eqlal~ 708.33 ~et Jill 000185 P 0 Box (804) O3de Bate ~ S~e Tara, J, Cst 2{}fi x 1'~{}{} iq4 ACH AD HERE Media Geaeral Operations, PuNishe~ of THE BIC HMON D TiMES-DiSPATCH This is te 6ertif7 that the aAached AXe;: {'}X ~A Swam to 8~d subs¢ dbed bef~e THiS iS NOT A BiLL PLEASE PAY FROM iNVOiCE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 25, 2005 Subject:PUB ,[C HE RING: Road Item Number: 16.L. To Consider the Vacation of Portions of Coalfield County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate portions of Coalfield Road to Riverstone Properties, LLC, GC Real Estate Corporation and Commonwealth Foundation for Cancer Research. Summary of Information: CCA Industries, Inc., requests the quitclaim of portions of county right of way previously abandoned from the Secondary System of State Highways as a result of the construction of Route 288. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: Ycs --]No #OOO189 VICINITY SKETCH PUBLIC HEARING: Request to Quitclaim Portions of Coalfield Road to Riverstone Properties, LLC, GC Real Estate Corporation and Commonwealth Foundation for Cancer Research NTE PKWV N 000190 Chesterfield County Department of UUIItles 1 ~ equld~ 731,61 feet k * Ct!= 7~ 71° GPIN 729-696-005800000 O.B. 5329 P~. ~ 10.475 ACRES PlA T SHDI~ZNG 1.2,24 ACRES OF" RZGHT DF" VAY TO ~BE VACATED AT CI~4LFZELD ROAD NDRTH DF' RDUTE 288 HATDACA ~ZSTR~CT CHESTERI:'ZELD CQUNTY, VIRGZNIA POT'I'~, ~ and A,,~OCIAT&~, P.C. ,E~glneer~, Zand ~u'~ej,ora, Laad P~n. nez'~ 8680 Co~o~ Road ~*v. 5-I8-04 ooze: ~0-~5-03 S~o~: Z°=JO0' ~.,. 030~-~5 u Advertisir~g affidavit P, O~ Box 85333 Richmond Virgi~i~ 232934;~301 ~de Bate Total Cost ATTACH AD HERE Media Geaeral OperationS, Ina. Publishe~ of THE R~CHMON D TIMES~DISPATCH This is to cert~/'d~at the a~ached TAXi N() f'~('f ~*i4A ~' ~,iN MA was ~blished by Rict~mol~d Times-Dispatch, l~¢s. i~ the City of Richmond, State of Virginia, or~ the foi/owin9 dates: The first i~sertto~ being giver~ New,spa F~ r reference: 2073228 Sworn to a~d subeCrtbed bef~e Stsie of Virginia City of Rich mond My Commisslor~ expires THIS IS NOT A BiLL PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 15, 2005 Item Number: 18. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on June 22, 2005 at 3:00 p.m. Preparer: Lisa H. Elko Attachments: [-~ Yes Title: NO Clerk to the Board 000193